Print Services User Guide
Contents
1. Understanding Document File Image Types i i a Os a EE EENE a r a Print Function eps itt Jpeg pict png git bmp raw C4 High Res v vw vw v v v cA v 65 oL c6 CMYK ACACA eae e ae e Spot Colour v x x x x x x x Accepted Document File Types Black Only vi v v v v xiv x The table below shows acceptable document types and their general suitability for creating print ready artwork 1 Pages v v x x x x x x X Example a Word file doc can only output RGB colours and will require conversion to CMYK before the file Common Stationery Sizes Editable Images v x x x x x x x can be printed professionally B Cards f asmm x 55mm 3 3 Editable Text v x x x x x x x Document Types Transparency v KA x x v v x x Print Function aT oat int om oot doc ats ot Csat Taikina ee Crop Mars amp eed Zee Pepe Pe ex k Letterheads 210mm x 297mm 83 x 117 Vector Objects slais ve ae aaa we High Res v v KA KA v x x x CMYK KA v vw KA v x x x Spot Colour KA v KA KA v x x x Black Only KA v KA v v x x x Standard Paper Sizes 1 Pages v v v v x v v v M 594mm x 841mm 23 4 x 33 1 Editable Images yx RS aT ae aes e a2 20mmx594mm 165 x 23 4 Seali E e E E E E Transparen2. a Accepted Document Types T The table below shows acceptable document types and their general suitability for creating print reac artwork 1 1 1 1 fae 24m x 84mm 28 4 x 38 1 X Example a Word file doc can only output RGB colours and will require conversion to CMYK before the file organize your document into a special order so it reads Some ee ss A3 297mm x 420mm 11 7 x 16 5 Dait ype L Print Function ai pit ind p psa coc xs pot n M 210mm x 297mm 83 x 11 7 C4 324mm x 229mm 9 16 x 12 96 m Poe po ar ro oe AS 148mm x 210mm 5 8 x 8 3 05 229mm x 162mm 6 48 x 9 16 TMK sidla a al nlt correctly wnen pound and TINISNEQ 26 nm nann arns BE zonna nom Jaraa T a me DEAE NAE A7 74mm x 105mm 29 x 4 1 C6 162mmx 114mm 4 56 x 6 48 Black Ony CASER EE T Pages vf iw be ae fee lv What Goes With What Editable Images SEJE ae ee oe aie i Editable Text Vee e ae are C4 envelopes hold an A4 sheet unfolded Transparency Vee EAE DENT A C5 envelopes hold an A4 sheet folded once or an AS sheet unfolded SO i aE E A M Vector Objects ve eae ee DL envelopes hold an A4 sheet folded twice into 3 parts C6 envelopes hold an A4 sheet folded twice or AS folded in half Accepted Image Types X Example a gif fle can only output RGB colours and will require conversion to CMYK before the file can be
3. Save AutoRecover information every 10 minutes AutoRecover file locatio Default file location C Documents and Settings TPrice My Documentg Offline editing options for document management server files Save checked out files to cati Peter Dollman via Monster 2 doc A Prepare karl henrich via Totaljobs rtf Annie Chadwick via Totaljobs 021208 doc ba Send Natalie Winter via Totaljob doc z sami s stuff doc gi Publish sami s stuff docx Holiday request 2009 doc a Close Online Script Example c GS Xa YER eK EEN ER Ee EU YT H Guides If your project has an unusual shape it will require a cutter guide This guide allows the printer to cut your product to the exact shape needed such as a folder with a flap Cutter guides should be created using professional design software For further information please consult a Staples Associate Understanding Sizes Standard Paper Sizes A1 594mm x 841mm 23 4 x 33 1 A2 20mm x 594mm 16 5 x 23 4 A3 297mm x 420mm 11 7 x 16 5 Standard Envelope Sizes A4 210mm x 297mm 8 3 x 11 7 C4 324mm x 229mm 9 16 x 12 96 A5 148mm x 210mm 5 8 x 8 3 C5 229mm x 162mm 6 48 x 9 16 A6 105mm x 148mm 4 1 x 5 8 DL 220mm x 110mm 4 4 x 8 8 A7 74mm x 105mm 2 9
4. j email name surname staplesadvantage co uk web staplesadvantage co uk Crop Marks No Crop Marks K B Bleed When any image or graphic element touches the edge of the page it must be extended outside the crop area by 3mm Failing to provide bleed and crop marks can result in an undesirable white border on the edge of the finished printed item F O e O gt s o Bleed No Bleed Understanding Images Your MA Cs COME particu s ag ary the tie r a The resolution of an image is determined by the number of dots D l printed per inch dpi NOTE If an image is supplied at less than OO 300dpi print size it could appear pixelated blurred when printed C Image Resolution ee 300dpi at print size 72dpi at print size D Image Colour On your screen the colours you see are made up of Red Green and Blue RGB Printers can only use Cyan Magenta Yellow and Black CMYK inks to print your image If your image is supplied in RGB format the colours will be converted to CMYK This process can make the colour appear slightly different CMYK Colour RGB Colour Understanding Pages E Pagination Supplied files with multiple pages should be supplied as Understanding Sizes Dg uresen Fie Types single pages not as spreads This is so the printer can
5. Please ensure your document is set to the correct C i size for your project ie The size of your page for a business card should be 85mm x 55mm Name Surname Job Title Staples Advantage United Kingdom Tameside Drive Holford amp Birmingham B6 7AY United Kingdom tel 44 0 121 331 3000 fax 44 0 121 332 5560 mobile 44 0 700 000 0000 email name surname staplesadvantage co uk web staplesadvantage co uk Understanding Fonts and Guides G Embed Fonts How to embed fonts into a Word 2007 document Every computer has its own collection of fonts To ensure 1 Drop down from the Office logo and choose Word Options 2 Select the Save tab on the left your artwork uses the same fonts on every computer they 3 Check Embed fonts in the file 4 should be embedded within the file Click on OK and save as usual G Yj i Documenti j Review View F K Recent Documents ld Customize how documents are saved ew E ZEAE Paragraph 1 syngenta unembed 97 docx Save documents gt a Open 2 syngenta unembed doa 3 syngenta embed 97 doc Fae 4 syngenta embed dom 5 Pothole Letter Insurance docx 6 Ben Cole via Total Jobs 241 doc A Save As 7 James Jamieson via Ozzle 21 doc J 8 Katherine Regan via monste doa a pri Ee 9 Katherine Cook via totaljob doc Save files in this format Word Document doo a
6. Understanding Artwork for Print Preferred Formats Preferred formats should contain only vector based graphics and text and or high resolution images Low resolution images may deliver inferior results Customers must carefully check their proof as artwork charges for corrections may apply pdf ai amp eps indd qxp Ai ID NE ill QUARIC Adobe Acrobat Adobe Illustrator Adobe InDesign QuarkXPress 6 Accepted Formats Accepted formats will require amending by the Staples Studio to generate professional grade print ready artwork Amends will be subject to artwork charges psd doc x XIs X ppt x 3 w R Adobe Photoshop Microsoft Word Microsoft Exel Microsoft Powerpoint Always check your proof carefully Understanding Grop Marks amp Bleed A Crop Marks Crop marks are lines placed in the corners of your artwork to indicate the edge of the final product These will be used to accurately cut your print to the exact size Name Surname Name Surname Job Title Job Title Staples Advantage United Kingdom Tameside Drive Staples Advantage United Kingdom Holford Tameside Drive Holford Birmingham Birmingham B6 7AY United Kingdom B6 7AY United Kingdom tel 44 0 121 331 3000 el 44 0 121 331 3000 fax 44 0 121 332 5560 ax 44 0 121 332 5560 mobile 44 0 700 000 0000 mobile 44 0 700 000 0000 email name surname staplesadvantage co uk web staplesadvantage co uk
7. cy AESC a A3 297mmx420mm 11 7 x16 5 ani Crop Marks amp Bleed Flew a ee ae eee M4 210mm 297mm 83 x 117 ca Vector Objects maka arse SEDE A5 148mm x 210mm 5 8 x 8 3 c5 AG 105mmx148mm 41 x58 DL ttommx Accepted Image Types i m 74mm x 105mm 29 x41 Te 14mm x can can only output RGB colours and will require conversion to CMYK before the file can be Image Types What Goes With What Print Function i jpeg piet po ot tmp raw High Res s 4 s v v v v C4 envelopes hold an A4 sheet unfolded CMYK 7 P7 7 x x x x C5 envelopes hold an A4 sheet folded once or an A Spot Colour x x x x x x x Black Only v v v v v x DL envelopes hold an A4 sheet folded twice into EE z x J X F Z F C6 envelopes hold an A4 sheet folded twice or A5 Editable Images x r x x x K x Editable Text x x x x x x x Transparency v x x v v x x Crop Marks amp Bleed x x x rs x x Vector Objects x x v x x x x Common Stationery Sizes L Business Cards 85mm x 55mm 3 3 x 2 2 Compliment Slips 100mm x 210mm 4 3 x87 210mm x 297mm 8 3 x 11 7 Name Surname Job Title Staples Advantage United Kingdom Tameside Drive Holford Birmingham F Document Size pan tel 44 0 121 331 3000 fax 44 0 121 332 5560 mobile 44 0 700 000 0000
8. file can only output RGB colours and will require conversion to CMYK before the file can be printed professionally Image Types Print Function eps tiff jpeg pict png gif bmp raw High Res J J J 4 J J J J CMYK J 4 J Jv x x x x Spot Colour 4 X X X X X X X Black Only 4 4 Jv 4 Jv X Jv X 1 Pages 4 4 X X X X X X Editable Images Jv X X X X X X X Editable Text Jv X X X X X X X Transparency 4 Jv x x 4 Jv x x Crop Marks amp Bleed 4 X X X X X X X Vector Objects 4 X X Jv x X X X Explanation of File Types kKKKK Ideal Format kx kx amp amp x Usable Format k kx amp amp x Workable Format amp xxx Bad Format kx kx kx x x Very Bad Format Al Adobe Illustrator KKKK K Professional drawing programme Objects are composed of paths and lines connected by points INDD Adobe InDesign KKKK K Professional page layout programme used for creating and formatting books magazines flyers brochures etc PDF Adobe Acrobat KKKKK PDF Portable Document Format preserve fonts and formatting electronically across multiple platforms QXD QuarkXPress 6 KKKKK Desktop publishing programme used for creating page layouts for many publications PSD Adobe Photoshop kKKKK The most commonly used professional image editing programme DOC Microsoft Word kKkkk k Word processing programme Word files can appea
9. r different from computer to computer XLS Microsoft Excel kKkkk kk Often used to create spreadsheets charts and graphs Excel files can appear different from computer to computer PPT Microsoft Powerpoint kKKKK Often used for presentations or slideshows Powerpoint files can appear different from computer to computer EPS Encapsulated PostScript KKKK K File that may contain 2D vector graphics bitmap images and text JPEG named after the Joint Photographic Experts Group kKKKK Compressed graphic format JPEG images are commonly used for Web graphics and for photos taken with digital cameras TIFF Tagged Image File Format KKKK Standard image format for storing high quality colour images May contain multiple layers and pages PICT Picture File KKKK Image file saved in the PICT format may contain both vector and bitmap data and can use thousands of colours PNG Portable Network Graphics KKKK PNG allows the colours in the image to fade from opaque to transparent GIF Graphics Interchange Format KKKK GIFs are a common format for Web graphics and images that contain text such as navigation buttons BMP Bitmap Format KKKK Image made up of pixels Zooming in on a bitmap image will make it appear blocky since the size of each pixel increases RAW Raw Image File kkk kk 24 bit RGB graphic containing uncompressed raw image data
10. x 4 1 C6 162mm x 114mm 4 56 x 6 48 What Goes With What C4 envelopes hold an A4 sheet unfolded C5 envelopes hold an A4 sheet folded once or an A5 sheet unfolded DL envelopes hold an A4 sheet folded twice into 3 parts C6 envelopes hold an A4 sheet folded twice or A5 folded in half Common Stationery Sizes Business Cards 85mm x 55mm 3 3 X 2 2 Compliment Slips 210mm x 99mm 4 3 X 8 7 Letterheads 210mm x 297mm 8 3 x 11 7 Understanding File Types Accepted Document Types The table below shows acceptable document types and their general suitability for creating print ready artwork X Example a Word file doc can only output RGB colours and will require conversion to CMYK before the file can be printed professionally Document Types D E 5 a as WM Print Function High Res CMYK Spot Colour Black Only 1 Pages Editable Images Editable Text Transparency Crop Marks amp Bleed Vector Objects SISISISISISISISISIS KINI SSIS SIS B SISSI Sia SSSss KINI SP SISI N ISS IB x x Sx S 1S SIS SB x gt gt lt amp gt x amp gt x ae x gt gt amp gt amp gt X x lt gt x x gt x gt lt amp gt A gt x gt x gt x x 8 Accepted Image Types X Example a gif
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