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A-61735, User's Guide for KODAK Capture Pro Software

1. Output is the process of sending the batch to the desired output system location in the format that you chose See Appendix A Glossary for a full listing Kodak Capture Pro Software terminology If you are not using the Index Only or Auto Import editions be sure your scanner is turned on and is attached properly to the PC If you purchased an optional hardware key make sure it is inserted into a USB port on your computer e Double click the Kodak Capture Pro Software icon on your Ea desktop or mai sume go to Start gt Programs gt Kodak gt Kodak Capture Pro Software NOTES e Network Edition clients will alert you that they are obtaining a license e Kodak Capture Pro Software Network Edition clients will perform the initial synchronization with the Kodak Capture Pro Server Software A 61735 July 2014 Selecting your The first time you start Capture Pro Software the message Your scanner has scanner non not been selected Do you want to set it up now is displayed Click Yes to u display the Workstation Setup screen From this screen you can select the Network Edition scanner you will be using from the list of available scanners Subsequent clients launches of the software will bypass these steps Workstation Setup Wiorkstation ID Mame Capture_1 Quick Start view Scanner Scanner Family KODAK Scanner 11310 11320 Scanner model i1320 Disk Disk warning level Batch L Enable Job level batch
2. Copy Image to Job Setup Rotate Intelligent QC Split Document Zoom Pan All Images to Pan Step Setup Hide Front Hide Back Hide Black and White Hide Grayscale Hide Color The Image Viewer is the area where your images are displayed You can view 1 2 4 or 8 images at a time or customize the Image Viewer layout The title bar contains the batch name and the document number for the images displayed in the Image Viewer To move an image 1 Select an image 2 Drag the image to the desired location To delete an image 1 Select an image 2 Select Edit gt Delete The image will be deleted from the document To change the number of images displayed 1 Select View gt lmage Viewer Display 2 Select 1 2 4 8 or Customize The Image Viewer displays the selected layout NOTE If you select Customize the Custom Layout Setup dialog box will be displayed allowing you to enter the desired number of columns and rows you want to display When you right click on an image in the Image Viewer a menu provides the following options Selection mode select Image Page or Page Side e If you select Image you can click on an image in the Image Viewer and just the image will be selected e If you select Page you can click on the image and the entire page front and back black and white and color grayscale will be selected e If you are scanning multiple images for a side dual stream scanning when
3. When document scanning is complete and the batch is ready for indexing the operator selects Index gt Index1 This changes the Batch Status from Available to Index1 meaning the batch is ready for the entry of the first set of index values Batch Manager Available jobs Batches of the selected job y i Job Name Batch Mame Time Created Batch Status Server i Barcode Separation A ABE Medical batch028 2011 12 17 17 52 53 Index Local 3 BAC DJS 01 Batch7z 2011 03 31 13 58 13 Available Local CH Photo Archive Sh O mee arco 2MP2EPE Double Data Entry Batch0Dl 2011 08 12 07 19 44 Processed Local Card Scan C Double Data Entry Batch002 2011 08 12 07 41 47 Processed Local Double Data Entry Batch0D6 2011 08 12 10 42 05 Indexi Local Express Ship Inc Batch195 2010 11 22 09 04 03 Available Local W Express Ship Inc Medical HICF batchO350 2009 03 31 13 01 38 Available Local A AN Medical HICF batchO031 2009 03 31 13 03 42 Available Local 2 16 A 61735 July 2014 When the first index operator has entered the index values for all documents they will select Index gt Index2 This changes the Batch Status from Index1 to Index2 meaning the batch is now ready for the entry of the second set of index values Batch Manager Available jobs Batches of the selected job ely A Job Name Batch Name Time Created Batch Status Server a Barcode Separation A ABC Medical batcho2
4. 2 Menu bar provides the following menu items File Batch View Capture Document Edit Tools Index and Help 3 Toolbars provides the following toolbars Capture Batch View Document Navigation Flag Edit and Index 4 Batch Explorer lists all the document folders pages and image files in the batch 5 Image Viewer displays the images in a batch The Image Viewer can be configured to show 1 2 4 8 or more images at a time Thumbnail Viewer displays thumbnails of all the images in the batch 7 Index tab when you click the Index tab located on the right hand side of the Main window the Index window is displayed which provides batch or document level indexes Index E Document Index Pavan Mame 2 PATIENT S Pavan Acorass ETO aF surancea Plan Recei Data 04915009 2 2 A 61735 July 2014 8 Information tab when you click the Information tab located on the right hand side of the Main window the Information window is displayed which provides detailed statistics on the batch document page and image Information wT Hx 2 if E Document Information T Document Sequence Nu 1 E Document ID 5 Location cuscanProlEmployee Rec Page Count 1 Image Count 1 Size bytes 0099 E Page Information Page Sequence Number 1 Page ID 11 Location C ScanProvEmployee Rec Image Count 1 Size bytes 20099 A 61735 July
5. Batch Explorer a ee 1 1 e Click an image file in Batch Explorer and the image will be displayed in the Page 1 1 i pamers Image Viewer ES Page 3 3 A i 7 g Page 4 4 e Drag an image file page file or document folder to a different location in Page 5 5 ci pa Batch Explorer H Document 2 2 i i i i S E HO e Right click an image file page file or document folder to display a context Image 1 wa IM image 2 sensitive menu for more options E Page 2 8 An E Image 3 Batch Explorer I E Image 4 Sa Document 1 a Document 2 Sa Docu La Attach Page Doc Insert Pages o Rescan Pages es Doc Rotate Sq Doc ed Intelligent Oc H Docu f Merge into Previous Expand All Ctrl Collapse All Ctrl e Press the Ctrl key plus to expand all nodes to collapse all nodes L to create a new document starting with the selected page X to cut the selected page or selected image V to paste the last cut page or image before the selected page or image Ifa page was last cut and an image is selected when Ctrl V is selected the page will be inserted before the page that contains the selected image If an image was last cut and a page is selected when Ctrl V is selected the image will be inserted before the first image of the selected pages A 61735 July 2014 2 25 Image Viewer Image context sensitive menu Selection Mode Deselect All Copy
6. Capture Pro Software User s Guide A 61735 GETTING STARTED USER INTERFACE TROUBLESHOOTING APPENDIX A 1 1 2 1 3 1 A 1 1 Getting Started Contents Supporting documentation ocnoncinncnonnconocccnnconnn conan canon coronan coronan 1 2 A A A N 1 3 Launching Kodak Capture Pro Software ccooocccccccocccnncccnconcccancnnnonanonnnnnos 1 3 Selecting your scanner non Network Edition clients ooo o 1 4 QUISE 1 5 Batch Manager dialog DOX cccccoooccocccoccnocononconnonnnnnnconancnnnononnnnnonanennnnnnns 1 6 orealing a New balls id oda 1 7 Opening an existing batch ooccccccccconcccnncccononcnnnnnonnanccnnnnonannnnnnnnnnaannnns 1 8 Deleting a bae ae 1 8 do o Ag Retter eR ne eet Ven hese Meee ee ere 1 9 CITING OD UOINS ira ainda 1 11 OLA MIM A GSS isss is 1 11 Drawing a region cccsccccceeeceeeeseeeseeeeeseeeeeeeeeeeeeueeeseueeesaeeeeseeeeesseeeeas 1 12 COPPINO IMAC SS sisi el 1 12 Blanking out part Of AN image cccooccnccnccnncnncncononnnononcnnnnnononnnnnnnnncnonanens 1 13 Attaching PAGES it id ci 1 13 Rescannng IMSS ardid 1 13 Deleting images ccccoccccconcnccoconcnoncnononcnnnnnonconnnnnonnnnnonannnonannnonnnanenanenss 1 13 Deleting a range Of documents ccccssseeeceeeeeeeeceeeeeeeeeseeeseaeeeneas 1 14 Removing blank images from a DatCh oooocccccicccnccccncccnnnccnnccnnnanccinonnns 1 14 Outputting processing your batch ooocccccc
7. On line Help provides product information including detailed product setup details about the user interface and many advanced features To locate information in the Help file you can use the table of contents the index or the search feature To access Help press F1 select the Help button on a dialog box or click the 2 icon in the top right hand corner of any window e On line Tutorial the Kodak Capture Pro Software Tutorial provides a product overview followed by detailed product setup examples designed to familiarize you with key Capture Pro Software features The tutorial walks you through the basic steps for performing tasks such as job setup scanning indexing and outputting your scanned images The tutorial is an optional item within the Capture Pro Software installer If it was installed you can run it by selecting Help gt Tutorial If it was not installed reinsert your Capture Pro Software installation DVD and install it or run it from the DVD The tutorial for each supported language is also available for download for the Capture Pro Software website at www kodakalaris com go kcsdownloads e Reference Guide provides simple procedures for getting started quickly including installing and launching Kodak Capture Pro Software Procedures are also provided for scanning using the default pre defined job setups A PDF for this guide can be found on the Kodak Capture Pro Software DVD e Administrator s Guide provi
8. 2011 12 17 17 52 53 Indexi Local B BAC 1075 vol Batch 23 2011 03 31 13 58 13 Available Local CH Photo Archive Sh d eas Double Data Entry Batch gi 2011 08 12 07 19 44 Processed Local _ Card Scan E Double Data Entry Batchooz 2011 08 12 07 41 47 Processed Local _ Citations Double Data Entry Batch g 2011 08 12 10 42 05 Index2 Local e Data Entry Express Ship Inc Batch195 2010 11 22 09 04 03 Available Local W Express Ship Inc Medical HICF batch030 2009 03 31 13 01 38 Available Local Medical HICF batchO031 2009 03 31 13 03 42 Available Local ltrs Teak 1 L The second index operator will not see the values entered by the first index operator If the value entered by the second index operator matches the first value no action is required and indexing continues If the first and second values do not match the Entry Resolution dialog box will be displayed and the correct entry is selected by the operator NOTES e If the scanning operator is also entering the first set of index values they will need to select Index gt Index1 followed immediately by selecting Index gt Index2 when scanning and the first index operation is complete e The comparison of the Index1 and Index2 values is case sensitive For example UPPER CASE is not a match to Upper Case Also leading zeros are significant For example the value 123 is not a match to 0123 e Double Entry index fields will have all leading and trailing white space remove
9. output task begins and the New Batch screen will be displayed allowing you to start another scanning session while processing is being done in the background Your scanned images will be delivered to the designated location 1 10 A 61735 July 2014 Editing options Before outputting your batch review your images to be sure they are as you want them If you need to make some adjustments tools are available for your use This section provides procedures for some of the more commonly used editing functions i e rotating images deleting images cropping images etc Procedures for splitting and merging images can be found in the Administrator s Guide for Kodak Capture Pro Software All menu options and toolbar options are described in Chapter 2 The User Interface Rotating images Kodak Capture Pro Software allows you to automatically rotate your images as they are being scanned or manually rotate them after they are scanned a y dl g Images are rotated 90 180 or 270 clockwise pe a dl To manually rotate images in an existing batch 1 Click on individual or groups of images pages or documents from the Batch Explorer list or in the Image Viewer Md Y ne aun remrmtnin Z le k E 4 m 7g Sq fF 5 304 28 3474 go elsi kad SOR A AAA uaeeesal Erpa ap RT bee Dih CI EE bae Betts fein See j mape a i ee fe oF Haw Bo fs Eu m i Lat PELOTA O ee eta to PAR i rocas Capture Fre m PEA 2
10. 2014 2 23 Keyboard shortcuts This section lists common keyboard shortcuts Where available the keyboard shortcuts are shown on the menu item for the function Zoom in image display Zoom out image display 1 2 4 8 Allows you to change the image display between 1 2 4 or 8 images C Flag tool E Edit index fields enter Indexing Mode Enter New Document F Fit image display size to the Image Viewer best fit F1 Display on line Help F2 Display the Page Setup list to select a different scanner settings profile F3 Open a batch F4 Attach a page to the current document F5 Display the Page Setup dialog box F6 Stop scanning F7 Start scanning F8 Delete the selected document F9 Move to Next document in indexing mode F10 Move to Previous document in indexing mode F11 Move to Next Invalid document in indexing mode F12 Save index values and exit Indexing mode I Go to image J Display the Job Setup dialog box O Output the current batch and automatically displays the New Batch dialog box P Pan images M Magnify tool manual zoom tool R Rescan pages S Selector tool select images for post scan editing or for moving images pages Z Draw region 2 24 A 61735 July 2014 Batch Explorer The Batch Explorer displays all the document folders page and image files for the batch that is currently open in the Image Viewer It automatically appears on the left side of the Main window when the Enhanced layout is active
11. Batch gt Remove Blank Images The Remove Blank Images Setup dialog box will be displayed Remove Blank Images Setup 7 Start at document E Show Black and white images below 1000 bytes Show Color Grayscale images below 10000 bytes Check only back sides IY Pre select all Display layout E columns 4 OWS OK Cancel Enter the beginning document number in the batch where you want to search for blank images in the Start at document field The default is the currently active document Define the byte size threshold of the images to be verified in the Show Black and White images below and Show Color Grayscale images fields A good setting for typical business documents is 3000 bytes in 200 dpi black and white Click Check only back sides to remove only the blank back sides of the images in a batch Click Pre select all if all images are candidates for deletion A 61735 July 2014 6 Define the number of columns and rows you want to display in the Display layout field On a 1024 x 768 SVGA screen a matrix of 14 x 7 allows you to check 98 images per screen 7 Click OK to accept the values you entered After the batch is examined Kodak Capture Pro Software displays all the images that match the criteria you set up for example back sides below 5000 bytes the Remove Blank Images window These images are displayed in a red highlight color All colored images are considered blank and ready to be deleted Remove
12. Select Tools gt Rotate gt 90 180 or 270 The rotated images will be displayed in the Image Viewer A 61735 July 2014 1 11 Drawing a region The Draw Region tool allows you to draw a rectangle around a portion of an 4 image then blank the area inside the rectangle using Blank or crop the image to the size of the rectangle using Crop ls 2 Click on an image that you want to crop or blank in the Image Viewer Select Tools gt Draw Region Click and drag the draw region cursor to create a rectangle over the part of your image that you want to select Release the cursor the rectangle is now green RODAK Capture Pro Ready bo Stan Fie Batch Wew Capiro Geert Fat Test Index Help iJ SO Black amp White gt 200 DPT A Features Disabled 4 E k g oy Y r SSF os 305 Pryce 5938 45 gt sa TP 6 y MO a li Thresholding Thani Werretr Babch Exploner EX Diiw Viewer gt Balch Batch Document 5 a Ea Y 1 ua Documeni 3 3 ua Documeni 3 4 al Documeni 4 5 You can now crop or blank the region To discard a region e Right click on the image containing the green rectangle and select Deselect Region Cropping images You can crop an area outside a rectangular region that you create using the Draw Region tool and using the Crop option 1 Click on the image in Batch Explorer that you want to crop The image you selected will be outlined in red in the Image Viewer 2 Select Tools gt Draw Region 3
13. Setup dialog box which allows you to select the desired magnification ratio of 100 150 200 250 or 300 To magnify an existing image in the Image Viewer or Thumbnail Viewer 1 Select Tools gt Magnify 2 Click on an image then hold and drag the Magnify tool over the image Rotate manually rotates the selected image 90 180 or 270 degrees clockwise Kodak Capture Pro Software allows you to automatically rotate your images as they are being scanned or manually rotate them after they are scanned Intelligent QC launches the Intelligent QC tool All selected images will be available for review and processing If no images have been selected all flagged images will be available The Intelligent QC Tool may also be launched by right clicking on an image in the Image Viewer or Batch Explorer and selecting Intelligent QC in the selection list For more information see the section entitled The Intelligent QC Tool dialog box later in this chapter 2 12 A 61735 July 2014 The Intelligent QC Tool dialog box a Flag Tool options allows you to flag an image s that may need to be rescanned or adjusted in some way e g contrast values may need to be adjusted to provide better image quality Keyboard shortcut C Flag Tool allows you to flag a page image or both the front and back of an image e Flag All Selected flags all selected images in the batch to be rescanned Flag Document flags all the images in t
14. command for viewing all the files in Capture Pro Software e Exit opens the Shutdown Options dialog box which contains commands for exiting Capture Pro Software Output processing is performed in the background and independently of Kodak Capture Pro Software If you close Capture Pro Software you will be prompted to continue or stop output processing The Kodak Capture Pro Batch Process Status window provides the following information on each batch that has been outputted or is being outputted Job Name Batch Name Submit Time Status Progress and Description e Click on the Job Name to Clear All Errors or Clear Selected Errors To view the Batch Process Status window e Select Batch gt View Batch Output Status Status bar The Kodak Capture Pro Software status bar provides information about the current batch the current document free disk space and if image viewing filters are on or off The status bar is located at the bottom of the screen and may be toggled on and off by checking unchecking Status bar from the View menu or using the shortcut Ctrl S Disk 3294437 ME Free Batch S documents 9 pages 15 images Document 4 images Filters OFF The status bar will display the free disk space in M bytes the number of documents pages and images in the currently open batch the number of images in the document currently shown in the Image Viewer window and the status of the Image Filters If the Image Filter is on this indicat
15. have Capture Desktop installed instead of Capture Pro Software 3 2 A 61735 July 2014 Question If have both Capture Pro Software and Smart Touch installed on my PC how can configure my PC so Smart Touch is always used when a scanner button is pressed Answer Follow the procedure below Login as an administrator Launch Smart Touch Right click on the scanner icon in the system tray Select Remove icon Sl 2 IO Make sure the Run application at Windows startup checkbox is checked If it is not check the box and exit Smart Touch 6 Launch Smart Touch again 7 Log off the administrator account 8 Login as a non administrator account NOTE If you are typically logged on as an administrator when using Capture Pro Software and Smart Touch then the last application launched will be the one that is used when a scanner button is pressed Question How does configuring the scanner button from the Properties dialog box differ from configuring the button from the system tray Answer Each serves a different purpose When using the scanner s Properties dialog box you are instructing the PC which application to activate when the scanner s button is pressed The application activated can depend on the scanner button number displayed on the scanner When using the system tray by right clicking on the application icon displayed in the system tray to configure the button setup for the application you are instructing the app
16. icons Zoom increases or decreases the displayed size of an image e Actual displays the image at actual size one scanned pixel equals one pixel on the Image Viewer e Zoom In increases the image display by the increment specified in the Zoom Step Setup dialog box e Zoom Out decreases the image display by the increment specified in the Zoom Step Setup dialog box e Zoom Step displays the Zoom Step Setup dialog box which allows you to specify the increment 15 20 25 30 35 or 40 that the image size is changed when you use the Zoom In and Zoom Out commands Pan All Images to enables you to move all images around the Image Viewer pane at once You can pan to the Top Bottom Left or Right of the images Pan Step Setup displays the Pan Step Setup dialog box which allows you to specify the desired number of pixels 5 10 15 25 50 or 100 an image moves when you use the Pan commands Layout allows you to change between the Classic and Enhanced layout modes 2 8 A 61735 July 2014 Capture menu The Capture menu contains the following options Capture Document Edit Tools Start enables the scanner and starts the transport Keyboard shortcut F7 ag Start Stop clears and stops the transport and disables the scanner Keyboard shortcut F6 Page Setup List Page Setup List displays the Page Setup List dialog box which allows you to select from the defined page setups
17. images Capture Pro Software distinguishes between an image coming from the front or rear side of a page This allows Capture Pro Software to perform side specific processing e g deletion of blank rear sides where appropriate Capture Pro Software also distinguishes between color grayscale and black and white images and can perform color grayscale versus black and white specific processing Example Document 250 contains two double sided pages and produces an electronic document number 250 which contains four images 1 4 A 61735 July 2014 A 1 Index file audit the verifying system that ensures all index values comply with the input output format Job Kodak Capture Pro Software is job based A job is a configuration that defines what to do with a set of documents that you want to scan For example you may use a job to scan all the pages in the scanner s feeder and create a single PDF file with the option to type in a name for the PDF file a default job supplied with Capture Pro Software called Scan to PDF A job contains all of the settings related to document capture and can be either general settings for any type of document or specifically set for a particular document type i e invoices or personnel records These settings can include bar code settings document or batch separation index definitions OCR settings as well as settings related to the output files you want to create JPEG TIFF PDF
18. into two A4 images etc Scan Cache the location where images are stored after being scanned into a batch and before the batch is processed By default the scan cache is defined to be on the local hard drive e g C of the scanning PC Side one page has two sides front and rear With single sided pages the rear is blank Simultaneous scanning see dual stream System Output Destination determines the image format e g TIFF PDF JPEG and output destination for a batch that is processed Included are the name and output directory structure for image files and index files TIFF Tagged Image File Format a bitmapped graphic file format that is usable for color grayscale and black and white images A 61735 July 2014 A 3 Kodak Alaris Inc 2400 Mount Read Blvd Rochester NY 14615 2014 Kodak Alaris Inc All rights reserved The Kodak trademark and trade dress are used under license from Eastman Kodak Company
19. one level of the last action If an action cannot be undone a message will be displayed Keyboard shortcut Ctrl Z Copy copies a selected image for pasting to another location Keyboard a Copy Image Area Ctrl I shortcut Ctrl C Copy Image Area after using Draw Region to create a region on your Select All Ctrl 4 image this option allows you to copy this region to another location Keyboard Select Document shortcut Ctrl I Seed Hienen Copy Image to Job Setup displays the Copy Image to Job Setup dialog Deselect All Ctrl D box which allows you to import images into the Bar Code window or the OCR Select Flagged Ctrl F window to create bar code or OCR zones Wy Delete Del Select All selects all images in the current batch Keyboard shortcut Ctrl A Select Document selects all images in the current document Select Filtered selects all images whose filtered parameters are selected Deselect All deselects all images Keyboard shortcut Ctrl D Select Flagged selects all images that are flagged Keyboard shortcut Ctrl F Delete deletes the selected images from the batch Keyboard shortcut Del A 61735 July 2014 2 11 Tools menu Index Help Selector Selection Mode Magnify Pan Draw Region Magnification Ratio Rotate Flag Tool Flag All Selected ef Flag Filtered Unflag All Selected Unflag All Split Document The Tools menu contains the following options Se
20. that document is no longer being displayed in indexing mode If the Lookup index field is populated using Drag n Drop OCR then the Lookup will be performed immediately and the results of populating the other index fields will be displayed for verification If the value being used for Lookup is only partially known the asterisk character may be used to replace the unknown character s The asterisk character must be the last character For example if the Lookup value is a phone number but only the first four digits are readable the value 557 3 may be entered All phone numbers beginning with 557 3xx will be retrieved from the database and you may select the correct value When a Lookup is based on two values and only one value is known the asterisk character may be used in place of the unknown value For example the Lookup is based on Last _ Name AND First_Name and the Address will be looked up If only the last name is known it is entered in the index field Last Name and the asterisk character is entered in the index field First Name If only one record is found for the last name entered the first name and address will be populated If multiple records are found for the last name the Multiple Results dialog box will be displayed and the correct entry may be chosen Using Double Data Entry A job that has one or more batch or document index fields configured for Double Entry is used to scan documents like any other job
21. the order in which the applications were launched and whether or not the user has administrative rights See the next question for how to configure your PC for use with the scanner button Question Can configure my PC so a specific application is used with the scanner button Answer Yes this is done by using the scanner s Properties settings Login as an administrator Go to Control Panel gt Scanners and Cameras Select the scanner attached to your PC Select the Events tab OV gee Ge LIN oe Configure the scanner button to start the program that you want to use for that button numbers 6 Log off the administrator account 7 Login as a non administrator account You can assign an application to each individual button number by using this method For example buttons 1 through 4 can be set to activate Desktop and buttons 5 through 9 can be set to activate Smart Touch NOTE For Windows 7 and Windows 8 you must login as the super administrator Question If have both Capture Pro Software and Smart Touch installed on my PC how can configure my PC so that Capture Pro Software is always used when a scanner button is pressed Answer Follow the procedure below 1 Login as an administrator 2 Exit Smart Touch and uncheck Run application at Windows startup 3 Launch Capture Pro Software 4 Log off the administrator account 5 Login as a non administrator account NOTE The same steps will work if you
22. 1 2010 09 28 10 16 29 Processed CU Output Int Ready to Scan RO Batch552 2010 09 28 10 16 57 Processed CU Output Norfolk Lilburn Eng Local Ready to Scan RO Batch553 2010 09 28 10 17 22 Processed CU Output 9 Ready to Scan RO Batch554 2010 09 28 10 17 50 Processed CU Output Output File 360 Ready to Scan RO Batch555 2010 09 28 10 18 26 Processed CU Output V PDF003 I Ready to Scan RO Batch556 2010 09 28 10 18 58 Processed CU Output Ready to Scan Ready to Scan RO Batch557 2010 09 28 10 19 29 Processed CU Output Ready to Scan RO Batch558 2010 09 28 10 19 55 Processed CU Output Ready to Scan RO Batch559 2010 09 28 10 20 30 Processed CU Output Ready to Scan RO Batch560 2010 09 28 10 21 14 Processed CU Output E Ready to Scan RO Batch561 2010 09 28 10 22 02 Processed CU Output The Ready to Scan A Ready to Scan RO Batch562 2010 09 28 10 22 47 Processed CU Output application is precisely what the name indicates It is dpi start scanning 4 B EA Available jobs lists all of your job setups Select a batch from any of these job setups Aj Click to display all the batches in all of the job setups Click to hide all the batches in all of the job setups oa J p Batches of the selected job displays the Job Name Batch Name Time Created Batch Status and Locked By fields for the selected jobs Show Options displays the Show Options dialog box which allows you to select what states i e Available Processi
23. 2 25 Image context sensitive MENU ooocccconccccnncnncnncnncnnnncnnncononnnononanennnnnnnnnns 2 25 IR N NEW CP sanidad nase cette a 2 27 Thumbnail Viewer context sensitive MeNU oocconccnccccncncnconcncncanonanoncnns 2 27 o E ee et a 2 27 Adex WOO WY estonio ite 2 28 Moman WINGO OW in is eee 2 29 Batch Process Status WING OW iii 2 30 A A A A beer eteaeanatacs 2 30 Changing the Main window interface ooonnnccccocccnccconcnncnnnncnnnnnanencnononons 2 31 This chapter provides descriptions of the Main window of Kodak Capture Pro Software as well as descriptions of the menu bar toolbars and viewers A 61735 July 2014 2 1 Main window The Main window has the following components LOGAR Caplure Pro gt Read bo Sean View Capture Document Edit Tonk dex Help Black Ea hdi 200 DPI All Feabures Dipabled Fi hae k M zY HEE oF al 3 SSF SSRN RR SERS AATA Som i Baboh Explorer 2 Image Viewer Batch BatchOol Document 1 X de gt Thumbnail Wewer MEA EA Las A A eee META A A EN Se EETA EEA E nm 3h b dJ G G O h b Inge 42051 Inte Did 127975 ME bree Batche documents A pet de ire Dasani is here Fillers oat Mis Bo Fe GP a Ooo d Adobe Framett L Adba Free C Franahakar a vaprus Cp vaprrurss Co vipreuesns Ly cipoaments E Robots HIM ae KODAK Capt Y untiied Pant A a 1 Program title bar provides the name of the job setup
24. 2014 2 3 Menu bar File menu Batch View Capture Lr Job Setup b Page Setup Workstation Setup Import Job Setup Export Job Setup User Setup Change Password Language Measurement System Logout Minimize Eo System Tray Exit Alt F4 The Menu bar provides the following menu items File Batch View Capture Document Edit Tools Index and Help The File menu contains the following options Job Setup displays the Job Setup dialog box which allows you to set up all the parameters for a job setup See the Administrator s Guide for Kodak Capture Pro Software for more information Keyboard shortcut J Page Setup displays the Page Setup dialog box which allows you to select a predefined page setup or create your own custom page setup for your job setup Kodak Capture Pro Software comes with several pre defined page setups The list of predefined page setups varies depending on the scanner being used See the Administrator s Guide for more information Workstation Setup displays the Workstation Setup dialog box which allows you to select the scanner attached to your PC for scanning documents into Kodak Capture Pro Software If licensed you may also select Auto Import to automatically import images into Kodak Capture Pro Software See the next section entitled Setting up your workstation for procedures Import Job Setup displays the Import dialog box which allows you t
25. 999999 documents essentially unlimited Processing a batch means converting the batch to a specific output format i e single page TIFF PDF LaserFiche etc and sending it to a batch destination folder subdirectory Batches can be processed one by one or together Document a paper document is a collection of pages an electronic document is also a collection of pages each of which is represented by one or more images A document containing many pages is called a multi page document e g a file folder or article Document index the document index links search fields up to 10 search fields with the document number of each document The document index can be built manually or automatically with bar codes OCR values or default values Dual Stream also referred to as simultaneous scanning is the scanner s ability to produce both color grayscale and black and white images simultaneously without any further processing required by the host computer File format a bit mapped graphic file format that is usable for color grayscale and black and white images Grayscale a range of gray tones that cover the entire visible light spectrum from white to black Image the scanner converts sides to images Every image belongs to a document with a unique document number Capture Pro Software gives every image a sequential number inside its document One document can contain up to 999999999 e g essentially unlimited
26. Blank Images l 21x First Screen Previous Screen Next Screen Last Screen e f no blank images are displayed in the Remove Blank Images window it means that Kodak Capture Pro Software cannot locate images in your batch that match your criteria You can click Setup on the Remove Blank Images window to reopen the Remove Blank Images Setup dialog box and enter higher threshold numbers in bytes for the black and white and or color grayscale images 8 By default all the blank images are outlined in red and selected for deletion Select any blank images you do not want to delete by clicking them individually The red outline disappears on those images 9 Use the First Screen Previous Screen Next Screen and Last Screen buttons to help you navigate through all the possible blank images in the batch 10 Click Remove The message Remove all selected images will be displayed 11 Select Yes to confirm the deletion of the blank images Capture Pro Software removes the blank images still outlined in red repaginates the documents and updates the available batch and hard disk capacity A A 61735 July 2014 1 15 Outputting processing your batch Clearing errors When all of your editing changes are complete you are ready to output your batch Kodak Capture Pro Software allows you to output or process one batch at a time or output all available batches at once To output the current batch in a job setup 1
27. Click and drag the draw region cursor to create a rectangle over the part of your image that you want to save Release the cursor the rectangle is now green 4 Select Tools gt Crop The image area outside of the green rectangle will be deleted and only the selected area will remain in the Image Viewer es L ad a on oe ee ee ees irae Te an a RA O pc e i Ma Lom ocurra Slania fae 2 Enter fa ming member of a boca pmp in Pe To Goret Aare Hama 4 Cc DAL Mis placa lic p dl iros Ps dar sh a ed ire pere Cy Ta ca a TO Mirat banh emare Dar im gia To Morro Mari bras aip Sl Pa all bop elejir 5 Click OK to save your setting A 61735 July 2014 Blanking out part of an If you want to blank out part of an image you can draw a region on the image image and use the Blank tool The area inside the rectangle will be blanked out iP Click on an image in Batch Explorer that you want to blank 2 Select Tools gt Draw Region a 3 Click and drag the draw region cursor to create a rectangle over the part of your image that you want to blank Release the cursor the rectangle is now green 4 Select Tools gt Blank The image will now display a blank area where you positioned the green rectangle 5 Click OK to save your setting Attaching pages This option allows you to scan extra pages into an existing document 1 gt In the Batch Explorer select the document that is to receive the attachment Click D
28. Keyboard shortcut F2 One Sided Front Capture modes determines how a batch is scanned by allowing you to select one of the following settings e Two Sided scans the front and back of a page Manual Import Images e One Sided Front scans the front of a page Auto Import Setup e One Sided Back scans the back of a page Select Scanner Select Scanner displays the Workstation Setup dialog box which allows you to select the scanner you want to use Manual Import Images allows you to import image files created from another source e g an engineering drawing scanner into the currently displayed document in Capture Pro Software When you select Manual Import Images the Open dialog box will be displayed Navigate to the directory where you want to import images from and select the desired image file s BMP JPEG PDF and TIFF image files can be imported The images that you selected to be imported will be inserted immediately before the image that is selected in the currently displayed document If there are no selected images the imported images will be appended to the end of the current document Both single and multi page TIFF files are supported When importing a multi page TIFF file each image in the file will be imported as a separate image into the document More than one image file can be selected for import If more than one image file is selected the images will be imported in alphabetical numerical
29. Mail00S 2009 02 27 15 24 11 Available MICR Check Read A A Scan to e mail Mail024 2009 03 31 10 18 54 Available Marias job PDF Licenses Scan to e mail Shortcut Setup used as a starting point to create your own Scan to e mail production job Show Options Open New Rename Output Close 2 Highlight the batch you want to delete and click Delete The message Are you sure you want to delete the selected batch XXXXX will be displayed 3 Click OK 1 8 A 61735 July 2014 Using a job This section provides the basic steps for creating a new batch scanning and outputting a batch Detailed information regarding indexing setting up OCR zones patch reading selecting different output sources etc can be found in the Administrator s Guide for Kodak Capture Pro Software A 61750 NOTE There are several ways to complete an action when using Kodak Capture Pro Software For example if you want to open a batch you can select Batch gt Open from the menu bar you can click the Open Batch toolbar button or you can press the F3 shortcut key For the purpose of this manual all actions are described by using the menu bar For a complete list of menus toolbar buttons and function keys see Chapter 2 The User Interface 1 If you have not already started Capture Pro Software do so now The Batch Manager dialog box will be displayed Batch Manager 2 xl Available jobs Batches of the selected j
30. Searchable PDF etc or the document management system you will send the documents to Microsoft SharePoint LaserFiche etc To scan documents in a job you need to create a batch to hold the scanned documents images and data before you output them Kodak Capture Pro Software is shipped with three pre defined jobs e Ready to Scan a simple job setup allowing you to get familiar with Capture Pro Software and start scanning right away e Scan to PDF similar to Ready to Scan this job will scan a document and display the first page and prompt the user to enter a filename The filename is used when you output the documents e Scan to e mail similar to Scan to PDF When the PDF file is created your email account will automatically be opened with the PDF attached and ready to send to an email recipient JPEG Joint Photographic Experts Group a popular standard for compressing color still images ODBC Open DataBase Connectivity a standard database access method developed by the SQL Access group This method makes it possible to access any data from any application regardless of which database management system DBMS is handling the data OCR Optical Character Recognition the process of recognizing printed characters by a software application Output the processing of the scanned images and delivering them with any index data to the next stage in the document s lifecycle Other software applications may call t
31. Select Batch gt Output When your batch is queued for output the New Batch dialog box will be displayed allowing you to scan another batch of documents 2 Click OK to continue scanning images into the new batch When you output a batch it is processed according to the System Output Destination selected in the Output tab of the Job Setup dialog box This typically results in the batch being copied to an output subdirectory path To output all available batches in a current job setup e Select Batch gt Output All The Batch Manager dialog box will be displayed where you can select one or more batches to be outputted To view the output progress e Select Batch gt View Batch Output Status The Kodak Capture Pro Batch Process Status window will be displayed KODAK Capture Pro Batch Process Status Control Batch Name Submit Time Employee Recor Batch014 2009 0414 115 Processing sysadmin g Begin creating Employee Recor Batch032 2009 04 14 EER Queued sysadmin This window will update you on the progress of your batches as they are outputted When outputting in the background scanning takes higher priority Output will be slowed until scanning is finished The Kodak Capture Pro Batch Status window provides information on batches that you are preparing for output from Kodak Capture Pro Software To view the Batch Status window e Select Batch gt View Batch Output Status 3 KODAK Capture Pro Batch Process St
32. Zoom Step accesses the Zoom Step dialog box which allows you to specify a percentage to scale from 15 to 40 in increments of 5 Pan All Images to allows you to move all images to the Top Bottom Left Right or Same position Pan Step Setup displays the Pan Step Setup dialog box which allows you to change the pixel settings for the Pan tool Hide Front hides all the front images in the batch Hide Back hides all the back images in the batch Hide Black and White hides all the black and white images in the batch Hide Grayscale hides all the grayscale images in the batch Hide Color hides all the color images in the batch If you select the Flag Magnify or Draw Region tool before right clicking on an image additional options will appear on the menu e If the Flag tool is active the flag options will be displayed Flag All Selected places green checkmarks on all the selected images in the batch To select more than one image hold down the Control key while you click on images in the Image Viewer Flag All places green checkmarks on all the images in the batch Unflag All removes the green checkmarks from all the images in the batch Flag Filtered takes all the filtered displayed images and puts green checkmarks on them e If the Magnify tool is active the Magnification Ratio option will be displayed This option displays the Magnification Ratio Setup dialog box which a
33. a ee E a oa tean T a T mime eree a mm eee A A te ee Peisias p ma ba ia manen manti m a ran lain d h e ae me epe DEBY PENA A Mpe E A ea ee ar p E IA m IO AGA A A LN A aE Leom O RN TT A PE A ATI CITA a E e p r erie T tamma ae le sabka iie jor Sda di hibe dai a ca oar umae A PA TA eee aims weet omia Mi dl es 0 eed eed E Table Bed Se a meea ee i demm ee pe ee ee ee ee ibe Ba ee a ee Ws a Pees ee Se ee a Perse tarr eee A wy a ee nar a IA ee ee Baans aps nami as es a a Se VOLTA Se AA diri E SIAP Y ESF PE AS 7 Hrhinaw riri j eel ia he Ft va E 2 E ed se ee ee E A AE ee eS ee A A LI A e ee ee ee ES a E EPIA DA EE mia i r r ay e rah B par ee es eee ca es i dr SP a y P ee A es a A he pominie o hee n b E deme A n Leary wears bam Sl tinta is er o din Food Air imports Pada ma ee ee a ee eee ra e oan Ts ms a re Le AS E ey qn a a a a ee ee A a a mera meram E IR A te PP E pan araa an r mimea rr MEEA ee A PRI ee a ia E ee WIP O ALIS Lar bl idee e Par pi br e Caa A AS EE A E E le a M A a A A A A A A A ews Tameme ma rn dimi iai GRA TALAP a ee e a e ae e S ed plo e dsd pr ls ds i Qs eo Pa es ei eee iii clei eee ines id EA ee ee EE E A T E S E E Empa maren ee ee e arar Beem mar o ad a lih ieee cee baie n mm a a E E E A PA o a Ta OA Bi O IT A ee ee eee peie A Ad A e e e e iai e Enhanced Layout displays the Image Vie
34. and add them as pages to an existing document Keyboard shortcut F4 Insert Pages inserts additional pages into a scanned document Keyboard Delete shortcut Insert Delete Range NOTE If image address and patch detection are set Insert Pages will not cause a document separation when a document patch is detected Go to Document Go to Image Rescan Pages repeats scanning of the document Keyboard shortcut R Split Document splits the selected document into two documents Merge into Previous places the document currently being scanned into the previous document Delete deletes the currently opened document Keyboard shortcut F8 Delete Range displays the Delete Documents in Range dialog box which allows you to delete a range of documents in the batch Delete to End of Document allows you to delete the selected image and all subsequent images of a document This command removes images from your hard drive You cannot undo this function Go to Document allows you to select to go to the first last next or previous document in the batch or you can select a Document Number to go to a specific document within a batch Go to Image opens the Go to Image dialog box which allows you to navigate to a specific image in the current document Keyboard shortcut I 2 10 A 61735 July 2014 Edit menu The Edit menu contains the following options Edit Tools Index Help Undo reverts
35. apture Pro Online displays the online help for Kodak Capture Pro Software About Kodak Capture Pro displays the About Kodak Capture Pro Software dialog box which provides information about the current version of the software Use this box to view the following information e Copyright e File extension e File path e Software serial number e Software version number This dialog box also allows you to access System Information which opens the Files Information window This window provides information on individual files within the Capture Pro Software The Files Information window is read only e File name e File size e Creation date e Version number e Description NOTE Click X in the top right corner to close the Files Information window A 61735 July 2014 2 19 Toolbars Capture toolbar Batch toolbar Document toolbar The Capture toolbar contains the following commands Start starts scanning images on the scanner Stop Scan stops scanning images Page Setup name select a page setup name from the drop down list that best fits the job you are scanning Color 150 DPT Keep All Page Setup displays the Page Setup dialog box which allows you to set up scanning parameters Sides to Capture allows you to select Two sided One Sided Front or One Sided Back NOTE You may not be able to use this option with some non Kodak scanners The Batch toolbar contains the followi
36. ation in this window can be displayed for the batch each document each page or each image Image information includes the image sequence number page ID location on disk compression resolution image size and print string To open the Information window 1 Highlight an image page or document from the Batch Explorer or highlight an image from the Image Viewer 2 Click the Information window on the right side of the Image Viewer To keep the window from closing click the Pin icon once in the top right corner of the window To close the Information window e Double click the Pin icon or click anywhere outside the Information window If the window is pinned open click the Pin icon once to close it 2 30 A 61735 July 2014 Batch Process Status The Kodak Capture Pro Batch Process Status window provides information on window batches that you are preparing for output from Kodak Capture Pro Software S KODAK Capture Pro Batch Process Status Control Batch Name Submit Time Employee Recor Batch014 2009 04 14 11 Processing sysadmin FBegin creating Employee Recor Batch032 2009 04 14 11 Queued sysadmin Click Control to display the Control menu e Show Log opens a Notepad window and displays the output log e Clear log deletes all the entries in the output log A confirmation box will be displayed to verify your choice e About opens the About Kodak Capture Pro Software dialog box which has a
37. atus Control Batch Name Submit Time Status UserName Progress Descrip Employee Recor Batch014 2009 04 14 11 Processing sysadmin 9 Begin creating Employee Recor Batch032 2009 04 14 115 Queued sysadmin To clear the errors e Click on the Job Name to Clear All Errors or Clear Selected Errors A 61735 July 2014 2 The User Interface Contents MI dd 2 2 MENO eee a E E A A 2 4 Femen oiean aaa A E a 2 4 Bach Men iiAIDio 2 6 A 2 7 CAU MEA a Ol 2 8 Documento Ult nario ito aeeee eta 2 9 Edit mentunar a EP SSC er Oe 2 10 TOO Mens ee en is pil ane 2 11 The Intelligent QC Tool dialog DOX oooocconcccococcconccoconcconccnonancons 2 12 Ne men sona nds 2 14 Using Database Lookup ccccooccccccoccconoconcnnconanonononoconnononncncnnanennnonanons 2 14 Using Double Data Entidad 2 15 Enty Resol lO Ni aria ia 2 17 A rata tule etenced Aare A 2 18 TOO DANS tr tii a di laa edi 2 19 Capture toolbar oooncccccconnnccoccnconccnnnnnnnononnnnononnnonnonancnnonnnrnnnnnnanennnss 2 19 Batento0 Date ii 2 19 DOCUMENT TOO Daria dadas 2 19 Ma a ee eee eed ne De eae ee 2 20 Navigation TOOID srt la 2 20 co e E 2 21 Edito Data dla 2 21 Index toolbar coi ld 2 22 Scanner Adjustments to0lbar ooonccccconncnccccccnncononnncncnnnonononannnnonancnnnss 2 22 Keyboard SNONCUIS css cs oc cerats te nctiee aden te Saget nance A 2 23 DAME in ae taed heads cris est catadare tammy 2 24 MAS VIS Westin iaa ii
38. ccccnnncnnccnnnoncnnnncnnnannnnns 1 16 eo ao A oo 1 16 Kodak Capture Pro Software is ideal for imaging forms processing and workflow applications and as a standalone application lt manages one and two sided scanning indexing and batching in color black and white and or grayscale Batches can be easily exported to many popular applications Capture Pro Software allows you to fully utilize your scanner capabilities for maximum productivity All functions are performed in the software no special hardware acceleration is required Capture Pro Software is designed for speed accuracy and ease of use lt enables optimum scanner throughput and maximum productivity A high speed multi page display presents the images and optional index data as documents are scanned A complete set of icon based tools is available to simplify scanning management This guide provides the basic steps for creating a new batch scanning your documents editing your scanning images and outputting a batch In addition a description of windows menus and tools is also described The Administrator s Guide for Kodak Capture Pro Software A 61750 provides in depth information regarding job setups page setups bar code and OCR setups auto import etc Refer to the Administrator s Guide for detailed Capture Pro setup information A 61735 July 2014 14 Su pporting In addition to this User s Guide the following documentation is also available documentation
39. ck and white image the binarization will not be applied However if Hole Fill was also enabled it will be applied to the black and white image Apply To All will apply the selected image processing tools to all images selected by the Intelligent QC Tool Next is available if additional images are available for review Clicking Next will save the current image as it is displayed in the Processed Image panel If the Apply to Next checkbox is checked the selected image processing tools will be applied to the next image The image before processing will be displayed in the Original image panel and the processed image will be shown in the Processed image panel Back displays the previously displayed image All tool selections will be disabled and the Apply to Next checkbox is unchecked The image will be displayed as it was when the Next button was selected View B amp W View Grayscale Color when a grayscale color image and associated black and white image exists dual stream the black and white image will be displayed in the Original Image panel To view the grayscale color image click the View Grayscale Color button Index window For your convenience the Index window on the right side of the Image Viewer x displays the index data for each batch and document that has indexes defined It is available as a pull out tab on the right hand side of the screen The index data can be either shown briefly hover over the
40. created and scanning will begin as defined by the job setup After outputting a job the Quick Start screen will be redisplayed NOTES e If you are an experienced user or you do not want to use the Quick Start Job tiles you can disable the Quick Start screen by unchecking the Quick Start View on the Workstation Setup dialog box To access the Workstation Setup dialog box select File gt Workstation Setup from the main screen e The Quick Start icon found in the View toolbar may be used to navigate back to the Quick Start screen from the Main Menu e Quick Start is disabled for the Index Only or Auto Import editions A 61735 July 2014 Batch Manager dialog box When you log into Kodak Capture Pro Software the Batch Manager dialog box will be displayed The Batch Manager dialog box can also be displayed by selecting Batch gt Open Use this box to manage all the batches associated with your job setups Available jobs Batches of the selected job Ay My Job Name Batch Name Time Created Batch Status Server E05 Norfolk Liburn E F003 PDFDO 2010 09 27 15 56 42 ProcesengE Local y 09 27 15 56 rocessing Error ocal BOS Output File 360 O ARES Ready toScanRO Batch548 2010 09 28 10 13 57 Processed CU Output cto Ready to Scan RO Batch549 2010 09 28 10 15 01 Processed CU Output Communication System Ready to Scan RO Batch550 2010 09 28 10 15 43 Processed CU Output _ GarysJob Ready to Scan RO Batch55
41. d If you click on a back image all back images will be selected Magnify allows you to enlarge a portion of an image When you select Magnify the Magnify tool will be displayed You can enlarge any area where you place the tool You must click and hold on the image Image Viewer Display allows you to use the down arrow to display 1 2 4 or 8 images or Customize your layout When you select Customize the Custom Layout Setup dialog box will be displayed allowing you to enter the number of rows and columns you want to appear in the Image Viewer a In zooms in on all the images in the Image Viewer og e Out zooms out on all the images in the Image Viewer Xx The Navigation toolbar contains the following commands First Document displays the first document of the batch in the Image Viewer Last Document displays the last document of the batch in the Image Viewer Previous Document displays the previous document of the batch in the Image Viewer Next Document displays the next document of the batch in Y the Image Viewer A 61735 July 2014 2 21 Flag toolbar The Flag toolbar contains the following commands Flag Tool allows you to flag a page or image For example Y you may want to permanently identify images that need to be rescanned E Flag All Selected flags all selected images in the batch Flag Filtered allows you to flag images currently displayed in the Image V
42. d before the value is saved For example ifthe value Shipment is entered the value is saved as Shipment This means that if Index1 is entered as Shipment and Index2 is entered as Shipment the values will be a match A 61735 July 2014 2 17 Entry Resolution The Entry Resolution dialog box is displayed when the second index value matches the first index value Entry Resolution Field Property ID Entry 1 Entre Mew Entry The index operator has the following choices e Select the entry made by the first index operator by selecting Entry1 e Select the entry they made by selecting Entry2 Entry Resolution Field Property ID Entry 1 112 Enbryz 112 New Entry e Enter a new value in the New Entry field is neither entry is correct e Cancel and close the Entry Resolution dialog box if they do not want to make a choice If the decision is made to not resolve the mismatched index value on one or more required index fields the following message will be displayed if an attempt is made to output the batch One or more index fields require Double Entry You may not output the batch at this time Do you wish to enter Index Mode If none of the Double Entry fields are required the Entry Resolution dialog box will be displayed on output All Double Entry index fields with entry mismatches must be resolved before output NOTES e Ifa Double Entry field is not a required field then one or bo
43. des detailed information about creating job setups which will allow users the most efficient means of using Kodak Capture Pro software Also includes information about page setups bar codes and patch codes auto import and more e Release Notes contain information that may not have been available in other supporting documentation To view the Release Notes go to www kodakalaris com go kcsdownloads and select the Capture Pro Software Upgrade for Version X X link The download page contains a link to the latest Release Notes 1 2 A 61735 July 2014 Terminology Launching Kodak Capture Pro Software Before you begin a basic understanding of some of the terminology used in Kodak Capture Pro Software is helpful Kodak Capture Pro Software is job based A job is a configuration that is setup to capture and process a set of documents that you want to scan To scan documents in a job you need to create a batch to hold the scanned documents images and data before you output them Kodak Capture Pro Software organizes scanned documents in the following hierarchy e Batch contains one or more scanned documents similar to a folder or hanging file containing several separate documents e Document contains one or more page s related to a single item e g the contents of an envelope e Page are physical sheets of paper that are fed through the scanner to produce images e Image electronic representations of scanned pages
44. document in which Define Enter Key Behavior an index is invalid Keyboard shortcut F11 Index1 allows you to indicate that the batch is ready for indexing Index2 allows you to indicate that the batch is ready for the second index SER Lanus j entry when using Double Data Entry NOTE When using Double Data Entry if you as the capture operator are also entering the first index value s you must first select Index1 and then select Index2 when the batch is ready for the second entry of index values For more information on Double Data Entry see the next section Using Double Data Entry Define Enter Key Behavior allows you to assign an action that you want the software to take when you press Enter Options are go to the Next Document go to the Next Invalid document or Save amp Exit Indexing Zoom Zones allows you to draw a rectangle around a portion of the image that you want zoomed for display when editing index fields This zoom setting is saved per index field As a result you can define a zoom zone for each index field and the image display automatically zooms to the appropriate part of the image when that field is edited Drag and Drop OCR allows you to populate an index field by drawing a region on the image OCR is performed within the region and the value is automatically put into that index field After selecting the tool draw a rectangle around the index data to be captured NOTE To pro
45. e it is currently in use by already been opened by another workstation Kodak Capture Pro Software another user will not allow you to open the batch until the batch is closed by the other user Recognition of bar codes patch Information You can use color or grayscale setups for barcode but it is not codes and OCR is possible with recommended Click OK on the Information message close all windows and color or grayscale images but select a black and white Page Setup then go back to the Bar Code Setup and scanning performance may be scan the image improved if your Page Setup scans both color grayscale and black and white images then deletes the black and white images Invalid license code Your Kodak Capture Pro license keys data file is missing or invalid e Launch the License Manager KCSLM exe found in the Capture Pro program folder and try the License Request gt Get License function e If you have recently changed the configuration of your PC see the Release license examples in the License Manager on line help A 61735 July 2014 3 1 Frequently Asked Question When am using more than one Kodak scanning application i e Questions Button Smart Touch and Desktop which one is used with the button on my Kodak scanner Manager oe eee Answer The Kodak scanning application that is activated by the button on your Kodak scanner varies depending on the operating system running on the PC your scanner is attached to
46. e selected image processing tools to all images selected by the Intelligent QC Tool Next if additional images are available for review the Next button will be available Clicking Next saves the current image as it is displayed in the right image panel If Apply to Next is checked the selected image processing tools will be applied to the next image The image before processing will be displayed in the left image panel and the processed image will be displayed in the right image panel Back displays the previously displayed image All tool selections will be disabled and Apply to Next is unchecked The image will be displayed as it was when the Next button was selected View B8W View Grayscale Color when a grayscale color image and associated black and white image exists dual stream the black and white image will be displayed in the left image panel To view the grayscale color image click the View Grayscale Color button 2 14 A 61735 July 2014 Index menu The Index menu contains the following options Index Help Edit Index Fields provides access to the index fields at the batch and LA Edit Index Fields E document levels Keyboard shortcut E Previous Document displays the index information for the previous document Keyboard shortcut F9 Next Document displays the index information for the next document Index1 Keyboard shortcut F10 Next Invalid displays the index information for the next
47. es that image types such as image backs or grayscale images are not being shown as selected menu item View gt Image Viewer Filter A 61735 July 2014 2 31 Changing the Main As pages are scanned the images appear in all the displayed viewers the window interface Image Viewer Thumbnail Viewer and or Batch Explorer Capture Pro Software has two default screen layouts Classic and Enhanced Kodak Capture Pro Software allows you to customize the layout of the Main window by moving the toolbars viewers etc around to suit your own preference and hide any unwanted components of the screen These options apply to the Image Viewer the Batch Explorer the Thumbnail Viewer the Information window and the Index window These icons are located on the right top corner of these windows Closes any window To open the window again select the window you want to display from the View menu Pins the window open To auto hide the window click the Pin icon Auto hides the window leaving only the title bar open To show the window move your cursor over the title bar E Anchor icons represented by four vertical dots are located on the left top corner of the windows When you select an anchor icon and hold the mouse button down the image anchor is released and blue location arrows will be displayed As you hold the mouse button down you can move the window to a new location When the window is where you want it release the mouse butt
48. ge Size Setup dialog box will be Hide Color displayed allowing you to change the image size Thumbnail Image Size Intelligent QC tool Selecting the Intelligent QC tool from the Edit toolbar will launch the Intelligent QC tool All selected images will be available for review and processing If no images have been selected all flagged images will be available The Intelligent QC tool may also be launched by right clicking on an image in the Image Viewer or Batch Explorer and selecting Intelligent QC in the selection list NOTE The Intelligent QC tool is not available while scanning rescanning or when Auto Import is actively monitoring the Hot Folder for image files When selecting the Intelligent QC tool the first image will be displayed in the left image panel The left image panel will display the image as it would look if no additional image processing is applied The right image panel will display what the image would look like after image processing is applied intelligent QC Tool imago 1 of 1 2 28 A 61735 July 2014 You can edit the image by clicking on one or more of the image processing tools located between the image panels To undo an image processing function click on the tool again to deselect it Apply settings to next image when checked the currently selected image processing tools and the tool settings will be applied to the next image when appropriate If Binarize is selected and the next image is a bla
49. he selected document e Flag Filtered allows you to apply a filter to images currently displayed in the Image Viewer Once you select which viewer you want to apply your filter to you can select the Front Side or Back Side Black and White Grayscale or Color images e Unflag All Selected removes the flags from the images currently selected e Unflag All removes any of the previously flagged images in the current batch Split Document splits a document into two documents For more information see the Administrator s Guide for Kodak Capture Pro Software for more information Crop allows you to crop out the area outside the rectangle you created using the Draw Region option A confirmation box will be displayed when you select this option Keyboard shortcut Ctrl R Blank allows you to blank out the area inside the rectangle that you created using the Draw Region option A confirmation box will be displayed when you select this option Keyboard shortcut Ctrl B Selecting the Intelligent QC icon in the Edit toolbar will launch the Intelligent QC Tool All selected images will be available for review and processing If no images have been selected all flagged images will be available The Intelligent QC tool may also be launched by right clicking on an image in the Image Viewer or Batch Explorer and selecting Intelligent QC in the selection list The Intelligent QC tool is not available while scanning rescanning or
50. his the Release process whereby the scanned documents are released to the next step Page a page in paper form is part of a paper document A page can produce one image single sided page two images double sided page or four images both color and black and white after scanning An electronic page associates all the images produced when the paper page was scanned A 2 A 61735 July 2014 Page Setup Scanner Settings Profiles page setups hold all of the settings used to tell the scanner how to capture images These include scan settings e g Black amp White Grayscale or Color one sided or two sided scanning and imaging settings i e rotation resolution etc Kodak Capture Pro is installed with many pre defined settings to capture images or you can easily create your own custom profiles Page setup is a two stage process e First setup a scanner specific scanner profile in the scanner s driver which contains the physical scanning settings This tells the scanner how to capture the images i e resolution front back scanner imaging enhancements etc e Second setup a Capture Pro Software Page Setup that contains the scanner profile to use when scanning and any software related settings for scanned pages These include any image rotation if not supported by the scanner blank page removal image merging join both front rear of a check into a single image file or image splitting split an A3
51. iewer or Thumbnail Viewer Unflag All removes flags from any of the previously flagged images in the current batch Edit toolbar The Edit toolbar contains the following commands Rotate 90 rotates the selected image s 90 degrees clockwise clockwise Zo Rotate 270 rotates the selected image s 270 degrees i clockwise Intelligent QC launches the Intelligent QC tool All selected images will be available for review and processing If no images have been selected all flagged images will be available The Intelligent QC tool may also be launched by right clicking on an image in the Image Viewer or Batch Explorer and selecting Intelligent QC in the selection list J Rotate 180 rotates the selected image s 180 degrees Draw Region allows you to draw a rectangle around a portion of an image then remove the area inside the rectangle using Blank or crop the image to the size of the rectangle using Crop Blank allows you to blank out the area inside the rectangle that you created using the Draw Region option A confirmation box will be displayed when you select this icon Print displays the Print Settings dialog box which allows you to print a complete document or specific images within a document Save as PDF displays the Save as PDF dialog box which allows you to save a complete document or individual images as a searchable or unsearchable PDF file Delete Selected deletes o
52. kbox 3 Click Select The Select Source dialog box will be displayed and provides a list of available scanners and other sources such as Auto Import depending on your license Select the source you want to use and click OK 5 Enter the desired Disk Warning Level in megabytes MBs You will receive a warning if the free space on the disk falls below this level A 61735 July 2014 2 5 6 Check Enable job level batch numbering if you want the batch sequence number to be kept independently for each job If this option is checked numbering will be maintained at the job level If not checked numbering will be maintained at the system level For example System Level Job Level Invoices INVOO1 Invoices INVOO1 Claims CLM002 Claims CLM001 Records RCD003 Records RCDOO1 Invoices INVOO4 Invoices INVOO2 7 When finished click OK 2 6 A 61735 July 2014 Batch menu The Batch menu contains the following options Batch view Capture Document New displays the New Batch dialog box which allows you to create a new E New batch See Chapter 1 Getting Started for procedures Ta Open Open displays the Batch Manager dialog box which allows you to open an Rename existing batch Keyboard shortcut F3 See Chapter 1 Getting Started for procedures Output Close closes the currently opened batch Output All iew Batch Output Status Rename displays the Rename Batch dialog box which allows you to rename a c
53. lector displays the Pointer tool which allows you to select images You may also select images using the Magnify tool See Magnify below Keyboard shortcut S Selection mode select Image Page or Page Side e If you select Image you can click on an image in the Image Viewer and just the image will be selected e If you select Page you can click on the image and the entire page front and back black and white and color grayscale will be selected e If you are scanning multiple images for a side dual stream scanning when you select Page Side and click on a front image all front images will be selected If you click on a back image all back images will be selected Magnify enlarges a portion of an image When you select Magnify the Magnify tool will be displayed You can enlarge any area where you place the Magnify tool Click and hold the left mouse button to magnify the image Clicking the left mouse button will select the image Keyboard shortcut M Pan allows you to move the image around the Image Viewer pane when the image is larger than the pane Keyboard shortcut P Clicking the left mouse button will select the image Draw Region allows you to draw a rectangle around a portion of an image then blank the area inside the rectangle using Blank or crop the image to the size of the rectangle using Crop or copy it using Edit gt Copy Image Area Magnification Ratio displays the Magnification Ratio
54. lication what operation to perform when the button is pressed e g Scan to PDF Scan to email etc The operation performed depends on the button number displayed on the scanner Question Why is the scanner Properties Event dialog box displayed when press the scanner button Answer The operating system displays this dialog box when the button is pressed and none of the Kodak applications are running Select an application listed in the dialog box to associate the scanner button to that application Question Can the buttons of non Kodak scanners be configured to use shortcuts Answer No The Button Manager Shortcut Setup only supports Kodak scanners A 61735 July 2014 3 3 AppendixA Glossary Attachment when scanning a multi page document an attachment refers to those pages that are in addition to the lead or first page of the document For instance when scanning a 3 page document pages 2 and 3 are considered attachments Auto Crop automatically removes the border of an image Auto Deskew automatically straightens the image Bar code zone a bar code zone is a section of an image defined as the location that may contain a barcode Multiple different locations and characteristics e g bar code type may be set up on an image The bar codes within these zones may be used for separation or indexing Batch a collection of documents A job can be used as the basis for creating many batches each up to 999
55. llows you to specify the image size displayed when you use the Magnify tool e If the Draw Region tool is active the options related to this tool will be displayed Apply Region to Document places the selected region on all the images in the document Applies Region to Selected places the selected region only on the images you selected Crop allows you to remove the area outside the rectangle you created using the Draw Region option A confirmation box will be displayed when you select this option Blank allows you to blank out the area inside the rectangle that you created using the Draw Region option A confirmation box will be displayed when you select this option A 61735 July 2014 2 2 Thumbnail Viewer The Thumbnail Viewer provides thumbnail versions of all the images in the batch that is currently open To select an image in the Image Viewer e Click the thumbnail in the Thumbnail Viewer To magnify a thumbnail e Left click on the image and hold it You can move the magnified area by continuing to hold Thumbnail Viewer When you right click on a thumbnail image the following menu options will be context sensitive menu displayed Hide Front Front or Back hides all the front or back thumbnails Hide Back Black and White Grayscale or Color hides all the black and white Hide Black and White grayscale or color thumbnails Hide Grayscale Thumbnail Image Size the Thumbnail Ima
56. n an existing batch batch 1 Select Batch gt Open The Batch Manager dialog box will be displayed Depending on your settings the batches from all of your job setups will be displayed 2 Highlight the batch you want and click Open The batch you selected will be displayed in the Image Viewer and the Batch Explorer You can now work in this batch NOTE If you are scanning in a multiple scanner environment and the batch you selected is already opened at another workstation Kodak Capture Pro Software will not allow you to open the batch The message The batch cannot be opened because it is currently in use by another user will be displayed Deleting a batch Deleting a batch erases both the images and batch subdirectory structure of the selected batch 1 Select Batch gt Open The Batch Manager dialog box will be displayed Depending on your settings the batches from all of your job setups will be displayed Batch Manager l 2 xi Available jobs Batches of the selected job A 4 Job Name Batch Name Time Created Batch Status Locked B Health Clai i Ready to Scan Batch035 2009 05 04 13 02 12 Available fir Ready to Scan Batch036 2009 05 04 13 05 12 Available Health Claims with Patch Coc Ready to Scan checks BS 2009 04 27 12 57 40 Available Health Claims with Patch Coc Ready to Scan My invoices 2009 04 07 14 04 04 Availab ERA Job Setup ORIGINAL Scan to PDF PDFO27 2009 03 31 11 25 26 Available Scan to e mail
57. ne or more images selected inside a document For example blank images can be deleted from a two sided document all remaining images are renumbered after the selected images are deleted A confirmation box will be displayed when you select this icon Undo reverts to the last crop blank or rotation of an image or set of images The Undo option does not revert deletion commands 2 22 A 61735 July 2014 Index toolbar The Index toolbar contains the following commands Previous document moves to the previous document dl number containing images Next document moves to the next document number y containing images B Next Invalid goes to the next document that has an invalid AS index Zoom Zones enlarges the display of the index data captured for the current field allowing you to more clearly see difficult to read special language specific characters Drag and Drop OCR allows you to drag and drop indexing via Optical Character Recognition OCR without entering the index value After selecting the tool draw a rectangle around the index data to be captured OCR Language allows you to select an OCR language from Es the drop down list Save amp Exit Indexing saves the changes on the current batch and closes the Index window Cancel Exit Indexing closes the Index window without saving any changes Scanner Adjustments The Scanner Adjustments Toolbar allows you to change the following
58. ng etc to display in the Batch Status field on the Batch Manager dialog box zizi I Show Available batches ly Show Processing batches F Show Processed batches F Show Index Error batches F Show Processing Error batches Open displays the batch that you selected on the list The Open command will not open a batch listed as n Use You must have read write permission for the scanned image location to open an existing batch New displays the New Batch dialog box which allows you to create a new batch Rename displays the Rename Batch dialog box which allows you to rename the selected batch Delete deletes the selected batch A confirmation box will be displayed to confirm your deletion Output sends the batch to be processed Close closes the dialog box 1 6 A 61735 July 2014 Creating anew batch When you want to scan documents you need to create a new batch or open an existing batch to scan the documents into In most cases your system administrator has already configured the jobs you will use These jobs will be listed in the Batch Manager dialog box To create a new batch 1 Launch Kodak Capture Pro Software The Batch Manager dialog box will be displayed Available jobs Batches of the selected job Ai 2 Job Name Batch Name Time Created Batch Status Locked B The Ready to Scan application is precisely what the name indicates It is ready to start sca
59. ng commands New batch displays the New Batch dialog box which allows you to create a new batch Open batch displays the Batch Manager dialog box which allows you to open an existing batch T Close batch closes the currently opened batch E Output batch starts outputting all the images in the current batch The Document toolbar contains the following commands New document allows you to add a new document Insert Pages inserts additional pages into a scanned document Highlight the first image in a page and the icon becomes active Put the additional pages in the scanner and click this icon Rescan pages repeats scanning of selected parts of the document Highlight the page or pages you want rescanned put the originals in the scanner and click this icon 2 20 A 61735 July 2014 View toolbar Navigation toolbar The View toolbar contains the following commands Selector displays the pointer tool allowing you to select R images Selection mode select Image Page or Page Side e If you select Image you can click on an image in the Image Viewer and just the image will be selected If you select Page you can click on the image and the entire page front and back black and white and color grayscale will be selected If you are scanning multiple images for a side dual stream scanning when you select Page Side and click on a front image all front images will be selecte
60. nning images Show Options 1 Select New The New Batch dialog box will be displayed 21x Job name Ready to Scan y Batch name EF Starting document ID Mo Cancel 2 Select a job setup from the Job name drop down list Your new batch will be captured and output as defined in this job setup 3 If applicable enter a new batch name in the Batch name field By default Kodak Capture Pro Software suggests a new batch name based upon the last batch name created for the job setup For example if the last batch name is HealthO30 then the new batch name default will be Health031 You will not be able to enter a value if Enable Job Level batch numbering is unchecked on Workstation Setup dialog box NOTE For Network Edition clients When Enable Job Level Batch Numbering is disabled in Workstation Setup and the batch name includes lt BATCH_COUNTER gt the batch name will say Set by System and cannot be changed 4 If applicable enter the starting document ID The starting document ID is the ID you want to assign to the first document in a batch In most cases that 1D is 1 By default the software suggests a starting document number based upon the job setup 5 Click OK The Image Viewer will be displayed on the Main window with the batch name you assigned The Image Viewer Batch Explorer and Thumbnail Viewer will remain blank until you start scanning A 61735 July 2014 1 7 Opening an existing To ope
61. numbering L Display confirmation message before batch output Cancel 1 Click Select The Select Scanner screen will be displayed ls Available scanner Families KODAK Scanner 11800 2 Select the scanner you have installed on your PC and click OK The Quick Start screen will be displayed 3 Click OK on the Workstation Setup screen 1 4 A 61735 July 2014 Quick Start The Quick Start screen provides a menu of commonly used functions and Job tiles The Job tiles page displays the job setups that have been created The tiles are displayed in alphabetical order and may change color if other job tiles are added or deleted KODAK Capture Pro Batch Manager Main Menu Logout Exit Ready to Scan Scan to PDF Scan to e mail NOTE Longer Job names will not fit on the button and will be truncated Moving the mouse over the button will display the full Job name It is recommended that the first few words of the Job name be unique and descriptive Batch Manager allows you to open existing document batches create new batches or view the status of any existing batch Main Menu displays the Capture Pro Software main screen You can manually open or create a new batch initiate document capture edit job setups edit Users and Groups and perform many system configuration tasks Logout logs out the current user Exit exits the Capture Pro Software When you click on a Job tile a new batch will be
62. o import a job setup See the Administrator s Guide for more information Export Job Setup displays the Export dialog box which allows you to export the job setup to a file See the Administrator s Guide for Kodak Capture Pro Software for more information User Setup displays the User Setup dialog box which allows the administrator to set up and manage users of Kodak Capture Pro Software See the Administrator s Guide for more information Change Password displays the Change Password dialog box which allows you to change your password To change a password 1 Select File gt Change Password The Change Password dialog box will be displayed 2 Enter your Old Password then enter your New Password 3 Confirm your password by entering your new password in the Confirm Password field 4 Click OK Language allows you to select the language in which the user interface is displayed Supported languages are English French Italian German Portuguese Brazilian Dutch Spanish Simplified Chinese Traditional Chinese Swedish Korean Turkish Czech Russian and Japanese To change the language 1 Select File gt Language 2 Select the desired language The user interface will be displayed in the selected language NOTE The Scanner Setup dialog box TWAIN Driver may display the wrong text characters when the default language is a Western language and the user changes to an Asian language To solve this u
63. ob A 2 Job Name Batch Name Time Created Batch Status Locked B Ready to Scan Scan to PDF Scan to e mail The Ready to Scan application is precisely what the name indicates It is ready to start scanning images Show Options 2 Click New The New Batch screen will be displayed 2 x Job name Employee Records Find and view gt Batch name JBatchOS2 Starting document ID PR Cancel 3 Select the desired job setup from the Job name drop down box The Batch name and Starting document ID are automatically filled in You may change these if desired A 61735 July 2014 1 9 4 Click OK The main screen will be displayed and you are ready to start scanning abi ln jsd e de Dam DE ee ee al bh a gt PE CPT al Phere nd ly a k a SN Y mut HA So A oe aka A ANA ee ae ee Dh che Cola ob 301 E pow e p mman sabre Image Firem Bathe atra a imina Pere wv Ex i Am oF Barh 2 doin O a BEA ea 5 Place the stack of documents you want to scan in the input tray of your scanner 6 Click Y Start The scanner will feed the pages 7 When your documents have been scanned you can perform any necessary editing options i e remove blank pages rotate images crop images etc See the next section Editing options for a brief description of some of the options available 8 When your batch is how you want it select Batch gt Output The batch
64. ocument gt Attach Page 3 Scan the images The new pages will be displayed at the end of the selected document Rescanning images When reviewing your batch of scanned images occasionally you may need to rescan some documents ve pa Highlight the page or pages you want to rescan Ax image Tirwer gt Babel Bate Document 1 Datch Ender Document Irae 2 Put the originals in the correct order in the scanner 3 Click the Rescan icon The images will be rescanned and placed in their original scanned positions Deleting images If you want to delete selected images from a batch 1 Select the image you want to delete 2 Select Edit gt Delete The message Are you sure you want to delete the selected item s will be displayed 3 Click Yes to confirm the deletion A 61735 July 2014 Deleting a range of documents Removing blank images from a batch You can delete a range of documents in an existing batch 1 Select Document gt Delete Range The Delete Documents in Range dialog box will be displayed Delete Documents in Range ajx From Document Number E To Document Number 3 OK Cancel Enter the beginning number of the document group you want to delete in the From Document Number field Enter the ending number of the document group in the To Document Number field Click OK This option allows you to remove the blank back or front images produced by the scanner de Select
65. on Ple Batch View Capture Document Edt Took Index Help t B B PM aneao sas cere 8 HEELE ARRAGOA Oeri BNE Batch Explorer vex Image Viewer Batches Suc s batch Document 1 The size of the images within the viewers can be set as required The Image Viewer can be set to a fixed size or remain at the Best Fit default which displays the images at the best size for the screen The toolbars and image windows can be moved or hidden as desired Capture Pro Software remembers the settings for each job when exiting the job This means different jobs can be displayed the way you want each job displayed At any time you can select View gt Layout gt Classic or Enhanced and reset the screen back to the default layout If you are using the Classic layout and want to add a window from the Enhanced layout display the View menu and select a window i e Batch Explorer Index window The additional window will be displayed in the Classic layout 2 32 A 61735 July 2014 e Classic layout displays the Image Viewer only The number of images displayed is selectable from 1 2 4 8 or customizable up to 6 columns by 6 rows Ta am la MH Tirk Se eee rn A A A a eidi A o mp h ar TERR F 9 aF AA rere serie oe eee es F A bee i ee ed A ee le ee me ajir See dpe ges DE ep ee Al a E A a A A AA A ee a a Fk a Be aed eee dee ee ee IA A AA A ee ee A PS T fi oe te FO a al A e p dls a Gans id dl dd eee TEE A PALA E ee ge
66. order according to their image file name Auto Import Setup displays the Auto Import Setup dialog box which allows you to configure auto import watch folders You can identify watch folders and assign them user friendly names using the Auto Image Setup dialog box You can also identify directories for archiving and error handling assign error threshold levels specify auto import batch separation rules and timeout intervals See the Administrator s Guide for Kodak Capture Pro Software for more information for more information Set Image Address displays the Image Address dialog box which allows you to change image address settings for your batch This option becomes active only if you have a scanner capable of image addressing Set Counter displays the Set Counter dialog box which allows you to reset the sequential counter value assigned and optionally printed to the next page scanned This option becomes active only if you have a scanner with a counter A 61735 July 2014 2 9 Document menu The Document menu contains the following options Document AS New creates a new document with a document number equal to the last PE New Enter Ctrl Enter document number plus 1 Keyboard shortcut Ctrl Enter NOTE For some scamners selecting New also enables the scanner and starts the scanner transport feeder or flatbed Insert Pages Insert W Rescan Pages F Attach Page allows you to scan extra images
67. perly create OCR special language specific characters e g or or MICR code characters select the appropriate language or MICR font from the drop down list OCR Language allows you to setup what language will be used for the OCR function Save amp Exit Indexing exits indexing and saves any changes you made to the batch Keyboard shortcut F12 Cancel amp Exit Indexing exits indexing without saving any changes you made to the batch A 61735 July 2014 2 15 Using Database Lookup After scanning has been performed and the user enters Index mode Index gt Edit Index Fields the Lookup will always be performed on a document whenever the document is navigated to while in indexing mode If the index field that is being used for the Lookup already has a value e g from barcode or zonal OCR then the Lookup for a document will be performed automatically when navigating to the document If data is manually being entered in the index field then the Lookup will be performed when the user leaves the index field If the Tab key is used to navigate away from the index field just entered the results of populating the other index fields will be displayed for verification If the Enter key is used or one of the other indexing mode function keys e F9 F10 F11 to navigate to another document then the Lookup will be performed and the other index fields will be populated However you will not see the results of the Lookup as
68. scanning Toolbar options directly from the Capture Pro Software Main window Threshold controls the lightness and darkness of the background in an image Valid values are 0 to 255 There is Front Back 2 Separate Threshold setting for the front and back images Contrast enhances the edges contained in a document The higher the contrast level the more the image edges will be enhanced Valid values are O to 100 or 50 to 50 depending on your scanner model There is a separate Contrast setting for the front and back images Thresholding when selected the scanner automatically determines the optimal Threshold setting for each scanned page thus improving overall scanning productivity and image quality When selected the Threshold setting for the front and back images are grayed out and unavailable for change NOTES e The Scanner Adjustments Toolbar is only available and can only be used with Kodak Document Scanners e Any changes made to the settings are temporary and will not modify the currently selected Page Setup that is being used for scanning e When a change is made to one of the settings on the toolbar the setting will be highlighted in yellow to indicate that a change has been made e When the Page Setup to be used for scanning is changed or if the same Page Setup is re selected the Scanner Adjustments Toolbar settings will be reset to the values that are defined in the Page Setup A 61735 July
69. se the system Regional and Language options to set the Language for non Unicode Programs to the desired Asian language 2 4 A 61735 July 2014 Setting up your workstation Measurement System allows you to select US or Metric units Print displays the Print Setting dialog box for the selected printer which allows you to print scanned documents Keyboard shortcut Ctrl P Save As PDF displays the Save as PDF dialog box which allows you to save scanned images to a searchable or unsearchable PDF format Logout logs out the current user Minimize to System Tray minimizes the Capture Pro Software application but does not close the software Exit closes Kodak Capture Pro Software Keyboard shortcut Alt F4 When you select File gt Workstation Setup the Workstation Setup screen is displayed From this screen you can setup the workstation information and choose the scanner you want to use Workstation Setup Workstation Mame Capture 1 Quick Stark view Scanner Scanner Family KODAK Scanner 1131011 3 Scanner model 1320 Disk Disk warning level 20 MB Batch Enable Job level batch numbering Display confirmation message before batch output 1 Enter the ID and Name of your workstation In a multi scanner environment the ID and name must be unique 2 If you are an experienced user and do not want to use the Quick Start screen uncheck the Quick Start view chec
70. select a grid of 1 2 4 or 8 images to display in the Main window Selecting Customize displays the Custom Layout Setup dialog box which allows you to specify another grid size Image Viewer Filter allows you to specify one or more types of images that will be displayed in the Image Viewer of the Main window You can select one or more of the following Front Back Black amp White Grayscale and Color Thumbnail Viewer Filter allows you to specify one or more types of images that will be displayed in the Thumbnail Viewer of the Main window You can select one or more of the following filters Front Back Black amp White Grayscale and Color Thumbnail Image Size displays the Thumbnail Image Size Setup dialog box which allows you to specify the size of each thumbnail that will be displayed in the Main window Image Viewer Batch Explorer Thumbnail Viewer Information Index Status Bar these commands allow you to select whether the corresponding components are displayed in the Main window The keyboard shortcut for Status Bar is Ctrl S Toolbars allows you to view or hide the following toolbars Capture Batch View Document Navigation Flag Edit and Index Detailed information regarding the toolbars can be found later in this chapter Icon Size allows you to specify Small Medium or Large icons Icon Text allows you to specify if icon labels will be displayed and if so on the right or below the
71. tab stop or optionally pinned to the Image Display to continuously view the index fields for all of your images as they are being scanned into Kodak Capture Pro Software You can use this feature to view the index fields for a particular document or the entire batch and make any necessary corrections to the content within each field Index E Document Index Cavern Mame 2 PATIENT Patent AGora ss EMPpioyar insurance Flan Kacan Dara 04152009 To open the Index window e Click the Index window tab on the right side of the Image Viewer To keep the window from closing click the Pin icon once in the top right corner of the window To close the Index window e Double click the Pin icon or click anywhere outside the Index window If the window is pinned open click the Pin icon once to close it A 61735 July 2014 2 29 Information window The Information window on the right side of the Image Viewer provides statistics on the batch that is currently open You can pin open the Information window to continuously view batch statistics as your images are being scanned into Kodak Capture Pro Software Information wT Hx E Document Information DOE LIO Document Sequence Mu 1 Document ID z Location C ScanProvEmployee Rec Fage Count 1 Image Count 1 Size bytes 20099 E Page Information Page Sequence Number 1 Page ID 11 Location cusacanProlEmployee Rec Image Count 1 Size bytes 20099 Inform
72. th of the index entries may be left blank and the Entry Resolution dialog box will not be displayed there will be no error on output If both Double Entry values are entered and do not match the operator must make a selection on the Entry Resolution dialog box before output e An index field enabled for Double Entry may not be used to perform a Database Lookup or be a field verified or populated by Database Lookup SSS aaa 2 18 A 61735 July 2014 Help menu The Help menu contains the following options Help displays the on line help for Kodak Capture Pro Software Keyboard A shortcut F1 Help Fl Kodak Capture Pro Reference Guide displays the reference guide which KODAK Capture Pro Reference Guide provides simple procedures for using Kodak Capture Pro Software and getting Send Error Report started quickly Tutorial Send Error Report displays the Send Error Report dialog box which allows License Manager you to enter a message describing your problem and send it to Kodak Register Tutorial if you have installed the Tutorial for Kodak Capture Pro Software KODAK Capture Pro Online this option will be on the Help menu About KODAK Capture Pro License Manager accesses License Manager which provides the easiest way to get a license for a workstation running Capture Pro Software that does not have internet access Register allows you to register Kodak Capture Pro Software Kodak C
73. urrent batch Remove Blank Images displays the Remove Blank Images Setup dialog box which allows you to remove the blank back or front images produced by the scanner See Chapter 1 Getting Started for procedures Delete Output starts processing all images in the current batch Keyboard shortcut O See Chapter 1 Getting Started for procedures Output All starts processing all images in all batches of the current job View Batch Output Status displays the Kodak Capture Pro Batch Process Status window which provides information on the progress of your outputting commands See the section entitled Batch Process Status window later in this chapter Clear erases all the images in a batch but keeps the batch subdirectory structure intact Delete erases both the images and batch subdirectory structure of the selected batch See Chapter 1 Getting Started for procedures Delete to End of Batch erases all the images from the selected image to the last image in the batch A 61735 July 2014 2 7 View menu Capture Document Edit Image Viewer Display Image Viewer Filter Thumbnail viewer Filter Thumbnail Image Size Image viewer Batch Explorer Thumbnail viewer Information m J CL a E Status Bar Ctrl 5 Toolbars Icon Size Icon Text O0m Pan All Images to Pan Step Setup Layout The View menu contains the following options Image Viewer Display allows you to
74. wer Thumbnail Viewer and Batch Explorer Each window can be resized as required A 61735 July 2014 2 33 3 Troubleshooting Contents Technical SUpport ccesececcesesescesessecesceceevaceeveceeveceesaueevaesevausevansevaesevaeseeas 3 1 TOD dde io 3 1 Frequently Asked Questions Button Managet ccccccsseeeeeeeeeeeeeeaees 3 2 Occasionally you may encounter a situation with Kodak Capture Pro Software Use the chart below as a guide to check possible solutions to help you resolve the situation before calling Technical Support Technical su pport Support for Kodak Capture Pro Software can be found on the Kodak website www kodakalaris com go CaptureProSupport The support pages provide product specific information such as access to product upgrade downloads drivers accessories and access to the FAQs Frequently Asked Questions and details of the support options available for Capture Pro Software available in your country region Problem solving Following is a list of messages and corrective actions you can take if one of the following messages is encountered Messages Probable Cause Remedy License code verification code Kodak Capture Pro Software could not detect a hardware WIBU key failed because no hardware key e Be sure the WIBU key is securely inserted into the USB port of your PC could be detected The batch cannot be opened If you are scanning in a multiple scanner environment and the batch has becaus
75. when Auto Import is actively monitoring the Hot Folder for image files Intelligent QC Tool image 1 of 1 Original image Processed image Image Location Document 4 Page 3 Image Adjustments Contrast 50 Press Done to apply adjustments For this image View BW A 61735 July 2014 2 13 When entering the tool the first image will be shown in the left image panel The left image panel will display the image as it would look if no additional image processing is applied The right image panel will show how the image would look if the selected image processing is applied You may edit the image by clicking on one or more of the image processing tools located between the image panels To undo a particular image processing function click on the tool again to deselect it Some image processing tools provide additional controls to adjust the appearance of the image For example the Binarize tool provides a Contrast control Adjusting the contrast will allow you to see very light text while keeping background noise to accepted levels Apply settings to next image when checked the currently selected image processing tools and the tool settings will be applied to the next image when appropriate If Binarize is selected and the next image is a black and white image binarization will not be applied However if Hole Fill was also enabled it will be applied to the black and white image Apply To All will apply th
76. you select Page Side and click on a front image all front images will be selected If you click on a back image all back images will be selected Copy copies a selected image for pasting to another location Copy Image after using Draw Region to create a region on your image this option allows you to copy this region to another location Copy Image to Job Setup displays the Copy Image to Job Setup dialog box which allows you to import images into the Bar Code window or the OCR window to create bar code or OCR zones Rotate rotates the selected image 90 180 or 270 degrees clockwise Intelligent QC launches the Intelligent QC tool All selected images will be available for review and processing If not images have been selected all flagged images will be available Split Document performs a manual document separation which splits the selected document into two documents Merge into Previous appends the selected document to the previous document to create one document Zoom increases or decreases the displayed size of an image e Fits Images to window fits each image to Its pane in the Image Viewer regardless of its original size 2 26 A 61735 July 2014 e Actual enlarges an image to its actual physical size e Zoom in enlarges an image by a fixed percentage according to the Zoom Step setting e Zoom out reduces an image by a fixed percentage according to the Zoom Step setting e

A-61735, User's Guide for KODAK Capture Pro Software

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