TRAKA KEY BOOKING WEB PORTAL USER GUIDE 1
Contents
1. Log On 11 TRAKA KEY BOOKING WEB PORTAL USER GUIDE Once the user has logged on they will be prompted to select a system they wish to book keys from Select the desired system and click Next Key Booking Portal Aaron Log Off Change Password System Reference Users Times Fobs AccessLevel Notes Confirm Finish Select System Select System Select System Fleet A KeyBooking by Reference allow temporary users who would not normally have access to the Traka System to have a key made available to them via a booking reference number You will then be confronted by the Booking Reference section You will need to enter the name of the user who will complete the booking and enter a Reference number A Note the reference number must be numerical and can only consist of 12 digits Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Enter user s name and booking reference Reference Forename Aaron Surname Kennedy Reference 54678 12 TRAKA KEY BOOKING WEB PORTAL USER GUIDE Once you have selected the appropriate user you will need to enter a Beginning and End time for the booking Then click Next Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Select the booking times Booking Times Booking Starts 09 10 2009 09 30 Bookin2. Traka Key Booking Web Portal User Guide i m SORIA Booking List TRAKA KEY BOOKING WEB PORTAL USER GUIDE Key BOOKING WED DORA scale 3 A A o A a nO 3 Trakas2 COn SUN Otaola 3 AUDE COS a BARS eee odaia ii ii da die are a i nd ai tea ua Batai Dea e bl ati 3 fire ate ODUIO IS aiii AGA dn i tu ladita ni ia de di le ui pd n AI a 3 CE DE LIS AZ PP e iai tata ma teal fala E 3 SE CO LODOI VE i acte mda maia RAS at a magie a ale A 4 Creatine a User LOR Marrano ut oc dia ai 5 REY DOO a 6 Key BOC II E core ee aia mat o ia mt iad al iesti plati a at plati o st e ai li Est aaa tc 6 key Booking Dy TRE FOC CE cesarob leit 11 BOOKINE List ccc ie serra omu io ll eh vse ta ta ni at iata id aa iat dale i ac at a li 16 BOOKINE Cia sing RR EREI RR RER RARI E T 16 LOC ul e n IEEE ee e E Eo E e ro EA 17 Technical Support IniormaliON aras lic i oi i iata can 17 TRAKA KEY BOOKING WEB PORTAL USER GUIDE KEY BOOKING WEB PORTAL OVERVIEW The KeyBooking Web Portal application allows a user to create edit and delete a booking from a web browser as well as the Traka32 software The KeyBooking Web application is designed to work with an existing Traka32 SQL Server installation Communications with cabinets is performed by Traka32 either with Auto Comms enabled or preferably running as Traka as a Service TaaS The Key Booking Web Portal connects to the existing Traka32 SQL Server database using the Traka Eng
3. Options button and select Add New you will then be confronted by the Key Category window Enter the desired category description an Slick Save amp Close k key Category Mew Category f Save amp Close En E fi lt a ES Key Category Mame TRAKA KEY BOOKING WEB PORTAL USER GUIDE CREATING A USER LOGIN To allow a Traka32 User to have access to the KeyBooking Web Portal a login must be created To create the login you must have access to User Details Open Traka32 and select the User List from there double click the desired user to open their User Details window Select the tab at the top of the details window named Web Portal Here you can create the users Log In for KeyBooking Web Portal by entering a User Name and Password f f User Details Aaron Kennedy re fg Save amp Close BE DS E Read last card swipe Ey WY Fob Access Security Groups Region Software Access Web Portal i Username Aaron Kennedy Password pa M Key Booking Admin A Note The Users Name and Password for the KeyBooking Web Portal can be completely different to their Traka32 Login in details although it is advised you use the same User Name KeyBooking Admin Option This option when enabled will allow the selected user to create a Web Portal Log in for other users TRAKA KEY BOOKING WEB PORTAL USER GUIDE KEY BOOKING PROCESS KEY BOOKING After having installed the KeyBooking Web Port
4. browser This is usually automatically set to the language of your operating system To view or change these settings in Internet Explorer Select Internet Options from the Tools menu and click Languages In Firefox 3 select Options from the Tools menu Then in the Content tab click the Choose button in the Languages section at the bottom TECHNICAL SUPPORT INFORMATION Should you have any problems or need further assistance with you Traka Products please feel free to contact our Technical Support Department by any of the means below Email support traka com Technical Support Helpline Telephone 0845 630 6300 17
5. Position 0007 Booking Starts 09 10 2009 09 30 Booking Ends 10 10 2009 11 20 Notes TRAKA KEY BOOKING WEB PORTAL USER GUIDE After selecting Next you be confronted by the final screen which will inform you that the booking has been submitted successfully Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Finish Booking submitted successfully Add New Booking View Bookings 10 TRAKA KEY BOOKING WEB PORTAL USER GUIDE KEY BOOKING BY REFERENCE After having installed the KeyBooking Web Portal see the separate KeyBooking Web Portal Installation Guide for further information navigate to http localhost keybooking replacing keyBooking with whatever Alias you used in the installation process You will then be confronted the KeyBooking Welcome page from here you have the choice of Adding a new Booking viewing the Booking List or viewing the Booking Chart see below Welcome to Key Booking Portal Add New Booking Booking List Booking Chart To create a new booking simply select the Add New Booking button You will then be taken to the Log On screen from here enter your previously configured User Name and Password and click Next to continue Key Booking Portal Log On Log On Please enter your username and password User Information Username Aaron Kennedy Password eeeeeeee
6. abinet are specifically vehicle keys your description fields may be as follows TRAKA KEY BOOKING WEB PORTAL USER GUIDE Traka32 Properties lel Save amp Close FA Key Details Synonym for Key Key Field 01 Perform Duplicate Check Field 02 Use as Fob Description IE Mode SS Mandatory Field Field 03 Registration un Service ga E Desktop Fob Programmer i Fleet Number Reports Field 05 Fuel Messaging Settings Field 06 Key Wizard ii Section Serial Port Field 07 u Logging Support Contact Info Field 08 Location Loadable Device Drivers Field 09 Owner Field 10 Acquired Date Field 11 Notes To change the description fields simply open Traka32 select File gt Properties then when the Properties window appears select Key Details You can now enter a description of your choice into each field KEY CATEGORY There are certain aspects of the KeyBooking feature which are user definable from Traka32 such as the Key Categories These fields can group multiple keys together and narrow down searches For example when you are searching for a key using the Web Portal as well as typing in a specific search term or selecting a key from the Key List you can have a number of tick boxes with your desired Key Categories To add or edit a Key Category simply open Traka32 and then select File gt Options From the options menu select the Key Categories tab Next click the
7. al see the seperate KeyBooking Web Portal Installation Guide for further information navigate to http localhost keybooking replacing keyBooking with whatever Alias you used in the installation process You will then be confronted the KeyBooking Welcome page from here you have the choice of Adding a new Booking viewing the Booking List or viewing the Booking Chart see below Welcome to Key Booking Portal 3 Add New Booking Booking List Booking Chart To create a new booking simply select the Add New Booking button You will then be taken to the Log On screen from here enter your previously configured User Name and Password and click Next to continue Key Booking Portal Log On Log On Please enter your username and password User Information Username Aaron Kennedy Password 50000000 Log On TRAKA KEY BOOKING WEB PORTAL USER GUIDE Once the user has logged on they will be prompted to select a system they wish to book keys from Select the desired system and click Next Key Booking Portal Aaron Log Off Change Password System Reference Users Times Fobs AccessLevel Notes Confirm Finish Select System Select System Select System Fleet A Next you will be prompted to select a user to book the key for To find the desired user browse the User List and click the Select button next to their name or alternatively type th
8. e users name into the search bar and click the Search button Once you have selected a user click the Next button Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Select John Kent Select Paul Robinson Select Augusto Rotoni Select Robert Smith Select Chris Tattum Select Daniel Terry p IN TRAKA KEY BOOKING WEB PORTAL USER GUIDE Once you have selected the appropriate user you will need to enter a Beginning and End time for the booking Then click Next Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Select the booking times Booking Times Booking Starts 09 10 2009 09 30 Booking Ends 10 10 2009 11 20 After selecting a Beginning and End time for your booking you will need to select a key to book There are several ways to find they key you wish to book e You can use the provided Key List and browse for the desired key e Enter a valid description into the search bar such as the Make Model Colour Registration Location and Owner etc or whatever your description fields are configured for e Orthere are several Key Category tick boxes each with a definable description which can be changed in Traka32 that can be selected and then searched for Once you have found the key you wish to book click the Next b
9. es Notes Notes gt The Confirm Booking section holds the summary details of you booking If you are happy and want to save the booking click on Next or if you want to change the details click on Previous to discard the booking click on Cancel Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Confirm the booking Please check and confirm the booking below then press Next Booking Details System Fleet B User Aaron Kennedy Reference 54678 Position 0006 Booking Starts 09 10 2009 09 30 Booking Ends 10 10 2009 11 20 Notes 14 TRAKA KEY BOOKING WEB PORTAL USER GUIDE After selecting Next you be confronted by the final screen which will inform you that the booking has been submitted successfully Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Finish Booking submitted successfully Add New Booking View Bookings 15 TRAKA KEY BOOKING WEB PORTAL USER GUIDE BOOKING LIST Once the booking is confirmed the Web Portal software will write the booking to the Traka System You can view the details of the booking by selecting the Bookings List button from the Welcome Screen and also on the Finish page when you have completed a booking Key Booking Portal Aaron Log Off Change Password Current Boo
10. g Ends 10 10 2009 11 20 After selecting a Beginning and End time for your booking you will need to select a key to book There are several ways to find they key you wish to book e You can use the provided Key List and browse for the desired key e Enter a valid description into the search bar such as the Make Model Colour Registration Location and Owner etc or whatever your description fields are configured for e Or there are several Key Category tick boxes each with a definable description which can be changed in Traka32 that can be selected and then searched for Once you have found the key you wish to book click the Next button Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Select an iFob or Key You haven t selected a key Search O Hatchback O Saloon O Estate U Sports O van O Special O Mini O suv Vauxhall Corsa ABC123 Blue Ford Fiesta FGR123 Red Ford Mondeo FYZ 145 Black Ford Mondeo GAB123 Grey Porsche 911 Silver Ford Transit White Fiat Punto ZYX123 Red Ferrari F360 Fl 1AA Red 13 TRAKA KEY BOOKING WEB PORTAL USER GUIDE Next is the notes section where you can enter any notes you want to relate to the booking Once you have written your notes click the Next button Key Booking Portal Aaron Log Off Change Password System Reference Times Fobs Notes Confirm Finish Booking Not
11. ineer login account which is created by default when the database is first initialised This account is also used by TaaS TRAKA32 CONFIGURATION AUTO COMMS amp TAAS For the Traka KeyBooking Web Portal to work effectively either Auto Comms or Traka as a Service TAAS needs to be enabled This will ensure that the bookings that are created on the Web Portal are written to Traka32 and the cabinets a user definable amount of time You can see communication status in the Web Portal by selecting the Booking List you will notice there is a status section next to each booking When a booking is waiting for Auto Comms or TAAS to communicate and update Traka32 and the cabinet the status will show Waiting to Add It similar when waiting for a booking to be deleted the status will show Waiting to Delete Once a booking has been synchronised with both the cabinet and Traka32 the status will show OK For further information on TAAS or Auto Comms please consult the Traka32 User Guide FIRMWARE OPTIONS The Traka cabinets you wish to create bookings for must have either the KeyBooking or KeyBooking by Reference option enabled in order to use the KeyBooking Web Portal KEY DETAILS There are certain aspects of the KeyBooking feature which are user definable from Traka32 such as the Key Description fields These fields can be changed to any description you desire for example if they keys in your c
12. kings Booking Chart OK Ford KA Fleet A Ford Ka ATQ 1BR Edit Delete cn 03 11 2009 04 11 2009 13 51 00 13 51 00 a 03 11 2009 06 11 2009 e Edit Delete 08 00 00 19 56 00 OK Test Fleet A VW Golf A34 7YT ger Bat 5 88100 i cu et eee Bi pelete Peny CN on et Mesa Se Edt pelete ee ande c t late panisi a lare Edit Delete OK LMSGC Fleet A Porsche 911 Al 3RT OK pour test Fleet A pour se rendre soe 10 10 2009 10 10 2009 Ok Poitiers Fleet A _ _ VW Golf A34 7YT possibilit covoiturage Daniel 10 10 2009 11 10 2009 pour aller au K _ erry 10 42 00 10 42 00 tennis dera dl A oe Dene 10 10 2010 13 10 2010 Waiting pour acheter le _ _ 16 26 00 16 26 00 to add pain PERA Pomas Sit ALSI Mat 09 10 2009 10 10 2009 Waiting Fleet A Kennedy 09 30 00 11 20 00 to add 12 BOOKING CHART The Key Bookings Chart provides a graphical representation of all current bookings You can view the details of the booking by selecting the Bookings List button from the Welcome Screen Edit Delete Edit Delete Edit Delete Edit Delete Key Booking Portal Aaron Log Off Change Password Current Bookings Booking List ERENT ea acas BON a a LAA IN A fu ill A I A mim i I AN AL UU 4 III II ii h 16 TRAKA KEY BOOKING WEB PORTAL USER GUIDE LOCALISATION The KeyBooking Web Portal application will automatically display in the language as set in your web
13. utton Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Select an iFob or Key You haven t selected a key Search Porsche Fleet B Fleet B Fleet B Fleet B Fleet B Fleet B Fleet B Fleet B Fleet B Fleet B Vauxhall Ford Ford Ford Porsche Ford Fiat Ferrar Corsa Fiesta Mondeo Mondeo 911 Transit Punto F360 O Hatchback J Saloon U Estate U Sports O van O Special O Mini O suv ABC123 FGR123 FYZ 145 GAB123 ZYX123 Fl 1AA Blue Red Black Grey Silver White Red Red TRAKA KEY BOOKING WEB PORTAL USER GUIDE Next is the notes section here you can enter any notes you want to relate to the booking Once you have written your notes click the Next button Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Booking Notes Notes Notes m The Confirm Booking section holds the summary details of you booking If you are happy and want to save the booking click on Next or if you want to change the details click on Previous to discard the booking click on Cancel Key Booking Portal Aaron Log Off Change Password System Users Times Fobs Notes Confirm Finish Confirm the booking Please check and confirm the booking below then press Next Booking Details System Fleet A User Aaron Kennedy
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