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OC180 User Guide

1. seeesseesseeseneeen 34 4 1 4 2 Set the IP Configuration eseeeesseseseeennnnm 34 4 1 4 3 Terminal Information ccccccecccesseeeeeeeeeeeeeeeeeeeeeeeeseeeeesaeeeesaaeees 35 4 1 4 4 Message Management cccccccccssseesseeesseeeeseeeeseeeesseeeseeeeeseeeesees do 4 1 4 5 Disable the manager ccccccscccssececssceceseecesececsseeseeeeseueesneeeenees 36 415 Synchronize TIME sssri Um mS 37 c Eua im x 37 4 1 7 Terminal parameter settings ccccccccccsseeeeeeeeeeeeeeseeeeseeeeseeeeeaeeeeeeeeens 37 4 1 8 Download new record seeeeeseeseeeeeeeee nnne nnne nennen nnn nnn 39 4 1 9 Download all FGCO Q aua saeu sk epa ow REtA FREUE ERz at PER Rau x a Est EE t rcd uK T dad ea ade dade 39 zm ENG dico ENRRRUTERU 40 4 1 11 Backup Employees c leet ge rh e prac n A pU ESSERE DRRR ER RA FI RAROAMROOGAdS 40 4 1 12 Resume employees eeeseessseeeeeeee nenne nennen nnne nenne nnne nn nnn 41 4 2 Record Supervision ssessseesssessssesseeee nennen nnn nna nnne nnne ansa nn 41 4 2 1 Activate TealstllfiB sosseccouc gurdece rd videcodui bd OR2AV UT DUNan bac GRUT de rt uU Ld ORDRES Nan aiii 42 4 2 2 PFODIDIEFeal UETlO iscriere basi ta leq bebo Casa cR N AER EEEa 43 4 3 Employees Management cccccccssscecsseccssecesseceseueeseueeeeeeseseeeeneueesseesens 43 4 3 1 Add GIMDI
2. Enroll ID 008101 Esc C Set OK Press OK to continue Enroll Card Password Esc C Set OK Card registration Press IN OUT 3 key to Card option Press OK and continue Enroll Card Swipe card Swipe one ID card one time The system will get card number and enter save interface Enroll Card 008101 C Cancel C Sav OK Press OK to save card number Press C to exit and enter user registration interface Password registration Press INV OUT 3 key to Password option Press OK to continue Enroll PWD PWDID Esc C Set OK Input password with 1 6 digit Press OK to confirm Input password again The system will prompt Enroll PWD PWDID Conf Press OK key and enter save interface Enroll PWD 008101 P Cancel C Sav OK Press OK key to save password Press C key and exit to user registration interface 2 3 2 User Deletion When there are employees leaving or employee info changing we need to delete these employees to free more memory space In User menu press IN OUT key to Use delete option User Enroll gt Delete Verify Mode Press OK key to enter user deletion interface Delete ID 000000 Input employee ID to be deleted Press OK and enter delete confirm interface Delete Press OK to confirm with voice prompts Deletion successfully Press C to cancel Prompt employee deletion
3. Edit the photo by Cut down function and then click the button Save to save Click the button xl to delete the employee photo 4 3 2 Modify employee Modify employee operation is to modify the employee information in the window Add Modify Employee Info 4 3 3 Delete employee Delete the employee from the database Choose employee from employee info list you can choose some or all the employee by using the button Shift or Ctrl on your computer s keypad Click Delete Employee to delete the selected employee 4 3 4 Transfer department Choose the employees and then click the button Transfer department The window Employee Transfer pops up E Emploree Tansfer Please select the department o Hi head office a A amp D db R amp D 33 EES 8B PED OK Cancel Select the department and then click the button OK to confirm or click the button Cancel to cancel 4 3 5 Set privilege We can only upload the employees to the authorized terminal Choose the employees from employee info list ypou can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click the button Set privilege The Set privilege window pops up Set privilege 1 Head Office O Shanahai D Group2 L1 3 Beijing CO 4 Shenzhen CO Group3 C Group C Groups Choose the terminal and then click the button OK to save You can find the employee s authorized terminal in
4. ccOococccccoccoccoczcococczcoccocozcococcozcococcccoczczcoscsc Click Report when the window displays the attendance inquiry records you can get the report form automatically 72 Preview Seles fio Gp Be Mh X Head office attendance record report 2009 04 01 To 2009 04 16 r Jake Chen 8001 2009 4 10 17 04 34 Clock Out 2009 4 7 7 4516 Clockin LIenanmen 2009 4 1 7 23 05 Clock In 2008 4 13 7 35 46 Clock In 2008 4 7 17 14 20 Clock Ou 2009 4 1 17 00 59 Clock Ou 2008 4 13 17 27 06 Clock Out 2008 4 8 7 08 12 Clock In e Clock In 2009 4 4 7 43 54 Clock In 2009 4 6 7 38 36 Clock In Count 27 2009 4 9 17 11 24 Clock Ou 2009 4 6 17 08 42 Clock Ou 2008 4 10 7 45 18 Clack In R amp D KingJin 8103 2009 4 10 17 04 34 Clock Ou SU gt T TASIE epek iu 2009 4 1 7 23 05 Clock In 2009 4 7 17 14 20 Clock Ou Snes eas CHERIM I 2009 4 1 17 00 59 ClockOu 2009 4 1317 27 06 Clock Ou 2009 4 8 7 08 12 Clockin ra 2009 4 2 7 45 35 Clock In 2009 4 14 7 06 12 Clockin 2009 4 8 7 24 53 Clock In L IU 2009 4 217 05 16 Clock Ou 2009 4 14 17 16 25 Clock Ou 2009 4 8 17 20 05 Clock Ou ZEIT 2009 4 3 7 52 12 Clock In 2009 4 15 7 46 59 Clock In 2009 4 9 7 49 52 Clock In mU 2009 4 317 01 54 Clock Ou 2009 4 15 17 08 53 Clock Ou 2009 4 9 7 51 56 Clock In WIES 2009 4 4 7 43 54 Clock In 2009 4 16 8 00 59 Clock In 2008 4 9 8 02 15 Clock In 2009 4 9 17 11 24 Clock Ou
5. so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup Then we should add two timetables morning and afternoon so that a shift setup is completed Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift The details of shift setup will be found in the next two sections Timetable maintenance Click Timetable and Shift in Attendance menu The following window appears 9 TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance LA Append Delete Modify Timetable Name On Duty Time gt BEN morning afternoon night 04 00 12 00 20 00 Off Duty Time 17 00 12 00 20 00 04 00 Timetable Name On Duty Time Off Duty Time Begin Clock In Time End Clock In Time Begin Clock Out Time End Clock Out Time Late error allowance Early error allowance Count As Workday Day 08 00 17 00 07 00 13 00 16 00 20 00 5 Minutes 5 Minutes 1 Count As W orkTime 480 Minutes Must C In C Free Time Must C Out _ OT Time Pic5 2 Add a new timetable Click Append and enter the corresponding information Timetable Name For instance Day Shift On duty Time 08 00 Begin Clock in Time 07 00 Begin Clock out Time
6. 2009 4 6 7 38 36 Clockin Count 27 2009 4 6 17 08 42 Clock Ou 2009 4 8 7 24 53 Clock In 2009 4 2 7 45 35 Clock In ee 2009 4 14 17 16 25 Clan 2009 4 8 17 20 05 Clock Ou 2009 4 2 17 05 15 Clock Out 2009 4 9 7 49 52 4 9 7 49 52 Clock In 2009 4 3 7 52 12 Clock In ZONE 18 A059 Clockin 7200904975156 Clockin 200943170154 Clock Out 2009 4 15 17 08 53 Clock Out 2009 4 9 7 51 56 Clock In 2009 4 3 17 01 54 Clock Out 2hfgs 4 a ANF Clack In 2nfa 4 4 T4354 Clack In I DLL 2009 4 7 7 45 16 Clockin P amp D Mark Simth 8105 ae 2009 4 7 1714 20 Clock Ou 2009 4 1 7 23 05 Clockin PERIIT ea 2009 4 8 7 08 12 Clock In 2009 4 1 17 00 59 Clock ou 2009 4 13 17 27 06 Clock Ou a Page 1 1 Attendance records exporting If need to lead out the attendance record only need to click export you can lead out the data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records 5 4 5 Attendance Calculating and Report Inquiry of report form Click Attendance Calculating and Report in Attendance menu the following window appears D Attendance Calculating and Report Oo g o Calculate Report Export Exception Time Range Department if head office w Employee All v From 2010 12 1 0 00 01 To 2010 1216 23 59 59 Attendance Exceptions Shift Exceptions Other
7. Attendance Report Daily Report General Report Exceptions Report Create a Report For Current Grid Pic5 7 Exception menu Attendance Report Calculate employee s attendance record Tix eS Aa x Head office attendance record report 7008 04471 To 2009 04 16 20090407171420 Chock Our 20080408 070812 Cock in 90614070512 Cockin 200804 15074659 Cockin 2090413073546 Chekin 3008 04 14 07 0612 Chckin 2009041307 546 Chock in 20090414 0708 12 Chock In 2090415074559 Check In m r mr aana o RAD al Daily Report Calculate employee s daily attendance record F Preview m L Tim wx 20101201 To 2010 2 16 Remerk Normal gt La cEety Abiem NoCin j NoC Out fes Oveame DLDuseessLeevo Lieeve Tablesg Ar 201012137 15 19 19 a ie re General Report Calculate all employee s attendance items such as normal actual late early absent overtime etc review Tim SHS Ax head office attendance stat total report ANGIAN To 2061236 2010 12 17 152035 q iss re Paeti Exceptions Report Calculate employee s out overtime business leave personal leave etc 72 Preview fio c Be dA x head office attendance exceptions report 2010 12 01 To 2010 12 16 Wane Ne Daekrme Emcopionype Woking Remk head office Judy e102 2010 12 04 18 00 00
8. Cycle Unit week and click Add select the timetables and time range required in this shift in the springing window see the Pic5 3 below For instance select the timetable Day shift and select from Monday to Friday and then click OK back to this window and click Save to complete Please refer to the example for details f Add Shift Timetable Choice a timetable Choice the date Timetable On Duty Ti Off Duty Time Sunday gt ERIT NN LZ end morning 04 00 12 00 v Wednesday afternoon 12 00 20 00 v Thursda v night 20 00 04 00 Saturday Cancel Pic5 3 Delete the timetable Select the timetable you want to delete and click Delete Clear the timetable Clear all the timetables of the shift Arrange the shift automatically when an employee has several shifts during one period he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will be regarded as absence if you select the Arrange the shift automatically just finishing one shift of the period is reared as normal attendance Modify a shift Select the shift to be modified and click Modify and enter new information in Shift Name etc click Save to complete Delete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every three weeks and employee is on ho
9. Name Department Shift y 8102 head office 8108 head office R Time Range From 20101216 IE B e MM x a To 2010 12 16 v Del Temporary Add Temporary Date Timetable 1 Timetable 2 TimeT able 3 TimeT able 4 12 16 Thursday B Add Delete Pic5 4 Choose the department or several personnel that need to arrange shifts click Arrange the following window appears 1 Staffer shift maintenance Shift List Shift Timetable gt hi NN i three shift cenis Ca i The current shift schedule Time Range _ Shift name Beginning date Ending date 2009 04 01 2010 04 01 Beginning 2009 04 01 Ending 2010 04 30 v IE Add 38 Dal OK Cancel Pic5 5 Add a new shift Select the corresponding shifts for instance The commencement date and deadline of cm this shift of normal class click Add button and then click OK in Pic5 5 to finish the adding of new shifts Please note If the cycle unit of scheduling is week and the amount of cycle is more than 2 the starting date should setup as Sunday If the cycle unit of scheduling is month and the amount of cycle is more than 2 the starting date should setup as 1st day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button and click ok on the pop up dialog box to finish the deletion Arrange a Temporar
10. OC180 Card T amp A Management System User Guide V1 0 ANVIZ Shanghai Subject to change without notice Preface Honorable customers Thanks for choosing products of our company The product with world cutting edge technologies computer communication as well as microelectronics is considered to be combination of three technologies electronics optics and computer communication It is no doubt that it has become the first choice of standalone time amp attendance for enterprises with its strong function and veracity OC100 series traditional RFID technology All models come with powerful background time attendance management software which can support all kinds of complicated shift and generate various reports It is versatile convenient and multi functional Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation debugging maintenance application and management to better use this product Advantage of Card Time Attendance Three level up 1 Management level up 2 Profit level up 3 Enterprise image level up Three reductions 1 Employee dispute reduction 2 Work redundancy reduction 3 Environmental pollution reduction Three eliminations 1 Buddy punching elimination 2 Loss and damage elimination 3 Circular cost elimination Full function The system can realize different functions such as attendance remark calculation and report prin
11. Time format 4 optional formats vyyy m d hh mm ss yy mm dd hh mm ss yyyymmddhhmms s Employee No length set employee No length the default is 6 digits Space symbol space symbol to separate fields Space symbol length space symbol bit After setting completed click Export record button open Save as window choose save file directory input file name click Save button The system prompts as follow System prompt Click the button OK to confirm 4 5 U flash driver management software U flash driver management software mainly manages the transactions from the U flash driver Reader data from U flash drive must keep the file store in the G 00000001folder in the U flash driver G is the Driver letter of the U flash driver And 00000001 is the device ID Software interface show as follow ee English s Communication Management Software V3 9 7 c Unit Management Record Supervision Employees Management Record Management V Disk Management A 4 B Find U Disk Read Records Restore Employee Backup Employee from U Disk from U Disk to U Disk U Disk Management All Groups Group Group2 Group3 Group4 Group5 Read the data from the U flash driver First select driver letter for U flash driver click Read the data from the U flash driver the system will read the attendance records and import them to local Att2003 mdb database Prompt The database must include employee informa
12. ccccccssececseeeeceeecesseeeeceuscecsegeeessegeeesseesesseneeenas 55 4 6 3 Timing Downloading ReCOIG ccccseececeeeeeeeeeeeeeeeseeeeseeeeseeeeeaeeeeseeeens 56 4 6 4 Management PWD Setting ccccccceeccceseeeeeeeeeeeeseeeeeseeeeeseeeeeeseeeeeens 56 4 6 5 Database linking Setting ccccccccssscccsececeeeessseeeeeeeeseeeeseuseseneesseesens of 466 ES SE A ouxidioverbartusen iie EEE AEO EEEE IPRC NM ED 58 4 7 User interface configuration ceeccccseeceeceeeeeeeeeeeeeeeeeeesaeeeeeeeeeeesaaeeeeseeeeeeas 58 4 7 1 Interface skin color ccccccssscecceeececceeeeceeeeeseuececseueeessasseessessesseneeees 58 4 7 2 Change the software language ccccccccsseeeeeeeeeeseeeeeeseeeeeeeeeeesseeeeeeas 59 4 7 3 Set Quick access DUTCON ccc cccceeeeceeeeceeeeseeeeseeeeeseueeseasessaeessaeeees 59 Background Manageme r cccccscccssscccsseeceseccesecensusensuecseseeeneeensueessueeenseseneas 61 oa Fer DES MR 61 VERS coa meR EE 62 5 2 1 Parameters Settings cccccccccccsssccccsseecceescecseueeecseseeeseeeessneeessueeeesaneees 62 522 PNCAPMMIAS AUN Sea eticaceaees dau Ea ad Gaara Ka AE E AR 64 5 2 3 Administrator s Password Set ssssessssesssssseeene enne 66 5 2 4 Modified Record Log cccccccsssccccseeecceeeeecceuscecseseeesseeessegeeeseeeeessaeees 66 929 Managing HOO et 66 52 5 Set Database Link i
13. 16 00 Late error allowance 5 Off duty Time 17 00 End Clock in Time 13 00 End Clock out Time 20 00 Early error allowance 5 Count as work day 1 Count as work time XXX minutes 480 Tick Must C In and Must C out Finally click Save to confirm Please note Every item should be setup in timetables with no blank left Begin Clock in Time and End Clock in Time setup the valid time period for clock in Records out of this time range will be treated as invalid ones For instance Begin Clock in Time is 07 00 and End Clock in Time is 13 00 If clock in record is 07 01 or 12 59 they are valid records but if clock in record is 06 59 it is invalid Besides Begin Clock in Time and End Clock in Time can be more than one day meaning End Clock in Time can be before Begin Clock in Time but it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation If Must C In is checked and the timetable is included of Employee A s shift he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parame
14. In management mode press IN OUT key and shift to System Info option Menu System Info Press OK key to enter system info interface and check info of correct operated device System Info System Info gt User gt Serial Card FirmVer log User Registered user number in device Card Registered card number Select it and press OK key and you can check the same password enrollment number Firmware version the firmware version of program which write in EROM or EPROM Programmable read only memory So called firmware is firm program saved in integrated circuit firmly responsible for controlling and dealing with integrated circuit After checking completed click C to exit 2 7 T amp A status setting In T amp A status press IN OUT 3 key to shift attendance status System default statuses are IN BREAK OUT OUT BREAK 09 00 2 09 00 2 12 20 10 MON 12 20 10 MON 2 8 Shut Down In time attendance status keep pressing OK key until interface shows as following Shutdown 17 30 4 12 20 10 MON Then device will shut down Notice If external power is connected you can press OK key to power on device SSS as the System Installation This chapter mainly discusses the installation and tallation of T amp A software as well hardware and operation system requirement un ins a9 U D d ok U C 3 System Installation Fi
15. QJ x Verify Method Sept z ID No 300300198401021234 Birthday F 19840102 x Nation Chinese x Employ Date 7 2009 0826 x Position Political Feature Education Speciality Phone Mobile 13615689563 Native Place Shanghai Address Save Cancel Notice The No is exclusive as well as the first digit cannot be O There are two ways to add pictures 1st way Click poy button choose employee s picture stored in PC and open Edit picture window as following 44 Click the button view to choose one photo Click the button View to choose one photo And Crop the photo by the Cut down button and then click the button Save to save as follows E Add Nodify Emploree Info Basic Info Fingerprint Registration No a1 08 Card No 3356985 Name Lizzy Gex Female Dept Fi head office Group number 1 z User type Normal User al 2 x Verify Mode Sept ip No 300300198401021234 Bithday 7 1984 1 2 a Nation Chinese Employ Date rv 2006 11 9 Position Political Feature Party Member Education Specially Phone Mobile Native Place Shanghai Address o Save Cancel 2nd way You can install camera to take pictures and edit then save Make sure there is camera equipment installed in your PC Click ah button open Pictures shooting window as following Choose camera equipment and click the button take Pic to take a photo
16. attendance record list for preview and print Change state Change the selected attendance record to a new state Manually deal with the attendance record according to the practical situation Delete selected Mark the record as manual deleting deleting when save it Cancel operation for selected Cancel revision to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show all columns Display all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is disoperation the records can be recovered through Modified Record Log in System Right Click in Shift Exceptions the following shortcut menu will pop up Export Data Create report for current grid Filtering Record gt Columns b Show all columns Other Exceptions Calculated Items the following shortcut menu will pop up Export Data Create report for current grid Columns b Show all columns The operation is the same as stated above Report Click Report in pic5 6 and the following menu will pop up
17. ent Record Management Black Silver Language Synchronize time Unit Management Record Sup Add Modify Delete Synchronize Unit Unit Unit time Terminal Managment Q i Ring Time zone Group Dowr ettings settings new 1 Unit Management Move the cursor to the quick access button And then click the mouse s right button It prompts EN E English lt Bs icati gement Software ey Remove from Quick Access Toolbar Unit Management Record Suj d Management eeu Q Q0 6 9 Add Modify Delete Synchronize Initialize Terminal Ring Time zone Group Down Unit Unit Unit time unit parameter settings settings new r Terminal Managment Unit Management Click the item Remove from the Quick Access Toolbar OET e Background Management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage employee information set rules of attendance etc 5 Background Management Management software can collect attendance records from different terminals calculate according to shift setting and finally generate different reports The background software can manage employee information set rules of attendance etc 5 1 Log in System Double click the icon Q2 on the desktop to start the attendance background management program The log in in
18. the database It ties up the hard disk space and influences your system operation speed At this moment you can use this function to clear these useless data Select the ending date for your data clearing And click clear to complete this operation after the clearance the system will prompt asking you to compress the database as following shows select OK to finish Note you can only clear the data of one month ago 5 6 4 Compress Database Click Compress Database in Data Maintenance menu to compress and repair the database 5 6 5 Backup Database For ensuring the safety of data and recoverability we advise you to back up the database regularly Click Backup Database in Data Maintenance menu then select the route to backup the database Click Save when ready Back up the database manually Copy the Att2003 mdb from the installation directory to the route you want to backup the database so if the system collapses you just copy Att2003 mdb to installation directory over again after re installation 5 6 6 Initialize System Click Initialize System in Data Maintenance to initialize the system Note After the system is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 5 7 External Program Management Click External on the main menu following springs External Program Management Connect To Time and Attenda
19. 00000001 directory G he driver letter of the USB flash driver 00000001 is the terminal device ID 2 5 2 All Log Backup Download all the records into U flash driver All attendance files store in the BAK KQ file which under G 100000001 directory Prompt Please copy the backup record files to another direction of the local PC Otherwise running All Log Backup will instead backup files 2 5 3 User Backup Download user information and fingerprint template to USB flash driver the backup file store in BAK YG and BAK ZW file under G 00000001 directory 2 5 4 User Reco Recover the user information back to the terminal from USB flash driver There are two methods for recover the data 1 Copy BAK YG and BAK ZW files to root direction of the USB flash driver and put USB flash driver into terminal USB port to recover the records 2 Through USB flash driver management software export employee information to root direction of the USB flash driver will generate BAK YG and BAK ZW two files then put USB flash driver into terminal USB port to recover the records Press lt 1 IN or OUTI key to select User Reco option press OK key to recover the user records USB Flash gt User Reco After recover Press C key exit and back to upper menu 2 6 System info System info shows the current usage status of device such as user quantity card quantity records quantity and the firmware version etc
20. 3 times the software will automatically close When you enter a wrong password a message box pops up as follows System prompt 2 Wrong admin password you have 2 chances to try again Please enter the admin p rd again Click the button OK And then try to enter the correct password 4 1 T amp A Machine Management 4 1 1 Add Unit Click the button Add Unit Following windows pops up a Terminal Hanagement Terminal Info Communication Method Terminal No LISB no driver Device ID LAN Check Device ID from the device menu C LAN Client Device Name C COM Device Group Group i v C Rs485 COM gt T amp status Real status gt OK Cancel Remark Terminal No This number can be set as you like Prompt Device ID range is 1 99999999 and default is 1 Device ID must enter as same as in the communication software When the device ID as Null in the terminal must use the lasted 8 digit of the serial number for communication with software J Prompt Device ID is the unique mark for software to recognition by PC So please do not reduplicate Device ID in the LAN application Device Name You can set it as you like Device Group This group is used to manage the terminal machine T amp A Status There are three options Actual Status on duty and off duty When we set it as Actual Status the attendance records status in the software are as same they are in the
21. Late Early Collectively Business Leave leave and Modified Record Log If the calculation result is incorrect for some employee first please check whether there is leave or forgetting Clock in or Clock out for this employee If there is please deal with the records through above menu Please refer to the next chapter for more details 5 5 Deal with Exceptions Click Exception on the main menu following springs Away On Business Leave CtrltL Append Record CtrltW Append Record Collectively Dealing With Collectively Late Early 5 5 1 Away on Business Leave When the employee can t punch in out because of going out on business or asking for leave in order to guarantee the exactness of the final statistics we should make these settings through this function Click Away on Business Leave in Exception menu the following interface springs Euployee Be away on Business amp Asking for Leave a Ly BS Append Delete Modify Search Report Time Range Fi head office a Beginning Time 2010 12 17 v 80000 Department Employee No he v Ending Time 201 0 12 17 vi IE 73000 Leave Type v Reason Department Employee No Name Beginning Time Ending Time Leave Type Reason gt Deal with employee away on business leave Click Append then select the proper department employee ID beginning time ending time leave type and click save when ready Modification of emplo
22. User number Password number Card number New records number Total records number Firmware version 01 4E G1 Device SN ooooooo000000000 Retrieve Cancel Click the button Retrieve to retrieve the terminal information Click the button Cancel to close the window 4 1 4 4 Message Management Send the message to the user when he clock in Click the item a window pops up as follows Nessage Nanagement Message Type Private message bes Emploree ID Begin date 2010 12 17 v End date 2010 12 17 _v Message Content P Add Message Message List Read Message ND Message Typ Emploree IL Name Begin date End date i Message Content Delete Al Messages Delete Selected Messages There are two kind of message type Private message and public message Private message need the employee ID If you do not input the employee ID the system prompts message Input message not compete Click Add Message button to add the message Click Read message you will see the message in the Message List And you can select one message and click Delete Selected Messages to delete the message Click Delete All Messages to delete all messages on the terminal The message displays on the terminal s LCD as follows Public ID 008108 Good morning Good morning Public message Private message Message length 27 Chinese letters or 54 English letters Notice You can shift the messages by pressing the button
23. accordance with certain format For the format please refer to import employee list so that all employee can be imported to the system at one time Employee can be added deleted modified and transferred to new department during future use 4 First add the proper timetable from on duty time to off duty time according to the company rule and then set shifts 5 After the shift setting is completed it will work until shift is allocated to employee Each employee can only have one shift Please note the starting date of the shift After the allocation of the shift the arranged working date and time can be seen clearly for each employee 6 Attendance records are stored in the time attendance unit Please download the records from the unit before report calculation In addition employee information can be uploaded and downloaded between the unit and the computer Please refer to Background management for detailed information 7 There is always employee away for business asking for leave and forgetting clock happening in a company Once it occurs please deal with it in time in the software to ensure the correctness of the statistic report 8 After all the above mentioned operation is done the calculation of report can be operated The report can calculate the time attendance status of all employee or a certain employee from a certain department in a certain time period In Attendance Calculating and report first please select the star
24. click Search and those records which match the above condition will be displayed Notice Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 5 Managing Log Click menu System Managing Log following springs Administrator operation log Search Close Time Range o x Administrator All From 314 0 00 01 To 2009 4 13 23 59 59 ID Name Managing Time Remark gt 1 Admin 2009 4 13 11 53 48 Operating system parameter settings a 20 Admin 2009 4 13 11 51 47 Operating system parameter settings 18 Admin 2009 4 13 11 44 10 Clear the data before 2009 03 01 16 Admin 2009 4 13 11 42 38 Operating business leave leave 14 Admin 2009 4 13 11 40 55 Operating business leave leave 12 Admin 2009 4 13 11 32 16 Operating system parameter settings 10 Admin 2009 4 13 11 24 47 Operating system parameter settings 8 Admin 2009 4 13 11 24 21 Link the database to 6 Admin 2009 4 10 18 01 06 Operating system parameter settings This log records all the operations of every administrator Select Administrator and the time range then click Search to see what operations have been done by this administrator within the selected time range which makes it possible that the multi administrators can use the software at the same time 5 2 6 Set Data
25. setting Mode Including the server and the client the system default for the server IP Address Press INV OUT key and shift to IP address option Net Mode P Address Subnet Mask Press OK key to enter IP address setting interface IP Address 168 000 218 Set C Next OK Press INV OUT key or number key to input IP address Press OK key to shift between the 4 segments After setting completed press C key to enter IP address save interface IP Address 192 168 000 219 Save No C Yes OK Press OK key to save the modification Press C key to cancel Subnet Mask Press IN 1 OUT 3 key and shift to Subnet mask option Net Mode IP Address gt Subnet Mask Press OK key to enter subnet mask setting interface Subnet Mask 255 255 000 Set C Next OK Press IN OUT 3 key or number key to input subnet mask Press OK key to shift between the 4 segments After setting completed press C key to enter subnet mask save interface Subnet Mask 255 255 255 001 Save No C Yes OK Press OK key to save the modification Press C key to cancel MAC Address Press IN OUT 3 key and shift to MAC address option Net MAC Address Gateway IP Server IP Press OK key to enter MAC address setting interface MAC Address 247 188 066 084 215 Set C Next OK Press INV OUT key or number ke
26. to the Downloading Time Click the button OK to save the setting 4 6 4 Management PWD Setting Click the Management PW Setting The Modify management password window pops up Hodify management password Old Pwd New Pwd Comfirm Pwd Old password default password is empty If user has modified password please input this password which is used to log on system If it s wrong system will prompt System prompt Click OK and input old password again New Pwd the password user wants to set Confirm Pwd input new password again to confirm If confirm Pwd is different from new one system will prompt System prompt Click OK button to input confirm password again After modifying completed click OK button to save new password and it prompts 4 6 5 Database linking setting Click the Database linking setting The Data Link Properties window pops up amp Data Link Properties Provider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name E Test OAZ000 Att Att2003 mdb 2 Enter information to log on to the database Username Admin Blank password Allow saving password Test Connection Click f button beside 1 Select or enter a database name to choose the linking database directory And then choose database name click Open button to confirm database linking and exit to Data li
27. 03 08 56 00 2010 12 03 18 12 00 2010 12 06 08 56 00 2010 12 06 18 12 00 2010 12 07 08 56 00 2010 12 07 18 12 00 2010 12 08 08 56 00 2010 12 08 18 12 00 2010 12 09 08 56 00 2010 12 09 18 24 00 2010 12 10 08 56 00 2010 12 10 18 24 00 2010 12 13 08 56 00 2010 12 13 18 28 00 2010 12 14 08 56 00 2010 12 14 18 32 00 2010 12 15 08 56 00 2010 12 15 18 56 00 2010 12 16 08 56 00 2010 12 16 18 56 00 2010 12 01 09 00 00 Department Employee No Name head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office head office Clock In Clock Qut Clock In Clock Qut Clock In Clock Out Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In Clock Qut Clock In State peration ExceptionDesc Timetable Check WekCode LILILILILI LI LII O JOOOU O O O O O O O 0 O O O O O 0 O O 5 0 O O O 0 0 OOOOOU We will see such mistakes as state are described If we will revise to following menu Department Employee Mo Name Dale Ime Fed other mos zn0120 085500 b
28. 12 241 D vice 4p 12 E MEER E sicie ose eee ease saree ee saetese 13 243 Language PNE c m 13 2 4 4 Workcode SCOPE esssssssssssssessssee nennen nnne nnne nnns a nene rsen nns 14 245 DS S3VIIg sieiesiou abes inus EA Re Ce URS an E Aaa EARRA EATA MI DEMNM uu cuia 14 LE Cc cC PEN 15 2 4 7 uoReMW e 19 2A0 E A T H 19 249 TREE VETT 20 2 4 10 Hardware Test ausencia d D nc MN En Ec M MIMNUEN ND CCEU MN UU MEE 21 CU GMEU A qe UR mtm m 22 252 PU LOG BACKS rw 22 25 USerBaCKUD MT E M 23 260 Oystemi IMO eR 23 2 7 T amp A status setting MERC one eee eee 24 2o PRUDON oea E E 24 System ed ON PER RET 27 3 1 Running Environment sisicstsiscavessniwdines odaneiivisavstrecdatetescaieis Qelaveiiuncdviaecditatawia ties 27 3 2 System INS TAN ANON 27 3 3 Uninstall the software cccccccseccccsseeeceeeeceecesceueeeseeseeseeeesseneeessuseessaaeees 29 4 Data Communication ssesssssssssssssseeeeee nennen nnn nn nnn nnn nnn nen 31 4 1 T amp A Machine Management ccccccseeccesseeeeeseeeeeeeeeeeeseeeeeseeeeeesaeeeesseeeeeeas 32 Akil ona T TE 32 4 1 2 Modify SM m 33 2 mME A50 m 33 zu MEE icit auium E 34 4 1 4 1 Set the machine number
29. 2 o Search Report Export Modify Log E 2 Time Range From 201012 1 0 00 01 To 20101216 23 59 59 Department head office v Employee No All Department Employee No Name Date Time 2 State Location ID WorkCode I b head office head office head office head office head office head office head office head office head office head office head office head office head office 5j head office head office head office head office head office head office head office head office head office head office head office RecordCount 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8103 Micheal 8108 Lizzy 8108 Lizzy 8108 Lizzy 8108 Lizzy 8108 Lizzy 2010 12 03 08 53 00 2010 12 06 08 53 00 2010 12 06 18 03 36 2010 12 07 08 53 00 2010 12 07 18 03 36 2010 12 08 08 53 00 2010 12 08 18 03 36 2010 12 03 08 53 00 2010 12 03 18 03 36 2010 12 10 08 53 00 2010 12 10 18 03 36 2010 12 13 08 53 00 2010 12 13 18 03 36 2010 12 14 08 53 00 2010 12 14 18 01 35 2010 12 15 08 53 00 2010 12 15 18 05 52 2010 12 16 08 53 00 2010 12 16 17 53 52 2010 12 01 08 56 00 2010 12 01 18 12 00 2010 12 02 08 56 00 2010 12 02 18 12 00 2010 12 03 08 56 00 Attendance record report form preview
30. 2010 12 05 09 00 00 150000 Judy e102 20101207102300 20101207 13 56 00 033300 1 Create a Report for Current Grid Print preview of the current displayed grid example Attendance Report For head office Judy p TAREE head office Judy E En Ud lui 51r 1 aad office EREN es head office Miehaad iB IU 1 ead ofico IB EAM ha oes pi Bue fo edens Print Report Toolbar of report preview is as the following picture T 100 E d X T 100 Adjust the ratio of preview content Tu lar Open the existing report file Find the report file frp to be opened select it and click Open to see the report lad Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report x Close Preview Data Export In picture 5 6 click Export and the displayed data of grid in the current window will be exported to a file txt or xls It has the same function as Export Data when right clicking in each grid Exceptions dealt with In pic5 6 click Exception and the following menu will pop up Append Record Late Early Collectively Business Leave Leave Modified Record Log Click options one by one in the menu and the following modules will pop up respectively Append record
31. 4 00 12 00 Wednesday Saturday gt Thrsday hight 20 00 04 00 Friday Saturday Sunday v Monday v Tuesday v Wednesday v Thursda v Saturday Sunday Monday Tuesday Cancel Click OK to complete the working hour setting for the second week The third week night shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 9 Add Shift Timetable Choice a timetable Choice the date Cal Timetable On Duty Ti Off Duty Time Sunday MI Wednesday Day 08 00 17 00 Monday v Thursda _ Tuesday iv morning 04 00 12 00 Wednesday C Saturday aftemoon 12 00 20 00 Thursday n Friday D Sahday Sunday __ Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Cancel IJIS L TL TL TLII Click OK to complete the working hour setting for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below TimeTable and Schedule HNaintenance Timetable Maintenance Shift Maintenance Append quete Modify Shift Name A 5 4 3 Employee Scheduling Click Employee Scheduling in Attendance menu The following window appears Euployee Scheduling w Select All Select None Arrange Shift head office Search Employees Employee No
32. A V 4 1 4 5 Disable the manager Delete the device manager Choice Disable the manager menu the system will prompt as follow Click the Ok button to delete manager Click Cancel to cancel the delete operation 2010 11 22 14 10 00 1 Head Office Clear the manager succeed 4 1 5 Synchronize Time Synchronize the Terminals time with the computer time Click the button Synchronize time Following message box pops up Please confirm 9 This operation will deal with the selected machine 7 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 2009 03 18 13 49 24 Synchronizing time 2009 03 18 13 49 25 1 Head office Synchronization successful 4 1 6 Initialize Unit The device will resume to factory settings All data will be cleaned up Attention should be taken for this operation Click the button Initialize Unit Following message box pops up Please confirm 9 This operation will deal with the selected machine eJ i Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 2009 03 18 13 52 59 Initializing 2009 03 18 13 53 01 1 Head office Initialization successful 4 1 7 Terminal parameter settings Click the button Ter
33. Admin Setup 008101 Yes OK Press OK key again to confirm saving After adding completed exit to manager setup interface Admin Setup ID 008101 Esc C Add OK You can press OK key to continuously add other managers and press C to exit as well After adding manager it needs the verification of the manager s fingerprint to enter Menu The interface is as following Admin 09 002 12 16 10 THU 2 3 5 Manager Clear Choose Manager Clear option in User menu User Admin Setup Admin Clear Press OK to enter manager clear interface Admin Clear ID 008101 ID 008102 Esc C Clr OK Press IN OUT 3 key to choose the manager ID to be deleted i e 8102 Manager Clear ID 008101 ID 008102 Esc C Clr OK Press OK key to confirm he manger ID Admin Clear ID fetter Note in manager clear interface you can press OK key to input manager ID and delete it manually Press OK key to confirm the manager ID to be deleted and enter manager clear interface Admin Clear 008102 No C Yes OK Press OK key again and confirm to delete manager 8102 Then exit to manager clear interface Admin Clear PID 008101 No C Yes OK Press OK key to delete manager continuously Press C key to exit manager clear interface as well 2 4 Setup Setup menu mainly includes system setup and log setup Enter management menu press IN OUT 3 key and s
34. Exceptions Calculated Items ta ee le oneal cl a tees nce edi ed nett o dette ancl eam te io Cee cco neces d Pic5 6 Select the beginning the ending date and the department and employee that need to be calculated and then click Calculate There are four Tabs of information after search and calculation which can be viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift Exceptions Display Employee s attendance result in the scheduled time period Other Exceptions Display Employee s leave out and overtime etc Calculated Items Display all Employee s calculated items such as normal actual ate early absent overtime etc Please note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the report Actual Late Early Out Exceptions of attendance records dealt with Open the attendance exceptions option card to deal with the records Attendance Calculating and Report w CQ ow 5 Calculate Report Export Exception Time Range From 201012 1 Department fii head office v Employee All v Attendance Exceptions Shift Exceptions Other Exceptions Calculated Items 00001 To 20104216 v 2359 59 Date Time 2010 12 01 08 56 00 2010 12 01 18 12 00 2010 12 02 08 56 00 2010 12 02 18 12 00 2010 12
35. OY CC MORENO DE RT 43 4 3 2 Modify employee cccccccseseccceseecceececceseeeceeececseseessegeeeseuesesseseeeeas 46 4 3 3 Delete CMpPloyee cecccecccsssccceseecseececseeeseueeseseeeeeeesseeeseueetsuessneetens 47 4 3 4 Transfer department cccccccceecccescceceeeeceeeeeeeeeseeeeeeeeeeseeeeseueesseeesaneeeas 47 4 3 5 Set PrivileGe cccccceccccsseececcescecceeeeecceuececseeeeseececsegeeesseeeeseeeeesseneeeeas 47 436 Copy PRIVIICOC ROC 48 4 3 7 Upload Cmployee ccccccccsscccscccseeceeeecececseeceueecececeeseueeseeesseeseaeeseeess 49 A30 Dokto 9 Cae eee en a ee Re a E 50 4 3 9 Employee Checking sees 50 4 3 10 Department Management cccccccccccceeeeeeeeeseeeeeseeeeseeeeeeeeeeaeeeeseeeees 51 4 4 Record Management ccccccccscccsseccssscecesecsssecenseceseueeseuecseeesensesensueesseesens 52 AAM RECORD SCAM m TT E 52 4 4 2 Export ROCOI cccccccccccseccseeeceeeceeeceeeeceeeceeeceueesaeesseessueesseesseeseueeseeess 53 4 5 U flash driver management software ccccecccccseeeeeseeeeeeseeeeeseeeeesaeeeeesaaeees 53 4 6 System settings ccccccceececcsececceesecceececceueeecseeeessueceeseueeesseeeeesseesessnesenes 55 4 6 1 Basic parameter settings ccccseccssecessececeeeeseseeeeseeeseeeesegeeseeeesseesens 55 4 6 2 T amp A state setting 2 0
36. Remark Right button menu Select All Cancel Seletion Transfer Department Copy Privilege Add Emploree Modify Emploree Delete Emploree 4 4 Record Management BERE 2011 12 07 Teen net Eor Text file k txt E ort Field No Date Time Terminal No Sta No Name Date Time Status Description Terminal No Device ID Device Name Dept Position Work Code lc Fri 12 17 2010 d date Fri 12 17 2010 X na n3 Q Mee Le Cn eo ro os vp r3 P9 KER c AO 0 o0 o s 7 Ot mumuts s 5 mee MNP e amp Oe amp m N N e na Click the button Search record to search the record No Name Date Time Status Status Description Unit No Unit S N b 379 Peter 3 20 2003 10 28 10 AM In 1 300 386 Jack 3 20 2003 10 28 31 AM In 1 300 387 May 3 20 2009 10 28 34 AM In 1 300 4 4 2 Export Record Set the export format export file and time format Export Format Text file Qk txt Emploree Ho Length 6 Export Field No Date Time Unit No Status Space symbol B Export Time format Yyyy mm dd hh mm ss Space symbol Length 1 bs Export Record Export format 3 formats optional text file txt CSV file csv Excel files xls Text file txt CSV file csv Excel file xls Export field Choose the fields which are useful for you Name v Date Time v Unit No Unit name v Status Status Name Department Position
37. a seeesesseeeeeeeeeenneenn nnns 96 5 6 4 Compress Database ccccccccccceccccececeeceesececeeeeceeeesseesseeeseeeeseneesanees 96 5 6 5 Backup DaltaDaSB eccnecc usas ctun n act stut utt exe E oue taxUuSuFU Uu anid DOR URS E CX RU case ee 96 5 6 6 Initialize SYSICM cocer eine oto to Eres s Eur Frnk ches Ee head eot testeur ess ueens ied s 96 5 7 External Program Management cccccccceeceeseeeeseeeeeeeeeseeeesaeeeeaeeeesaeeesaaees 97 5 7 1 External Program Management ccccccseeceseeeeeeeeeeeeesaeeeeseeeeseeeesaaees 97 5 7 2 Connect to Time Attendance Machine ccccccseeceeceeeeeeseeeeeeneeeeeseaees 97 105 oesareee 99 6 1 No records found though employee have clocked in out 99 6 2 The machine cannot connect with PC s ssssssssnnsssnrrserrrsrnrrnenrrnenrenerrreenres 99 6 3 Clock s time works fine but employee cannot attendance 99 SEGA Introduction The main theme of this chapter is the advantage of this T amp A as well as function introduction A ug Go E o o o ooo 1 Product Introduction 1 1 Introduction The OC180 is a professional proximity card Time Attendance system released in 2011 The multiple identification methods of different combination of card and password can meet the needs of different clients 1 2 Product Feat
38. ater clock out count as overtime cra m eekend C deduct the On duty X minutes earlier Festival p estiva C deduct the Off duty X minutes later Pic5 1 Basic parameters Set your company name the default is Head office Input your company name that will be deemed as the head of departments list A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and working day Late for work as how many minutes can be set when no clock in on duty early to leave as how many minutes when no clock out for off duty Free overtime work can also be calculated on the base that how many minutes working after off duty time Shift expand two days is set under real condition Stat Rules Click page Stat Rules in pic5 1 following shows System parameters setting Stat Items Stat Rule Late Unit Set Earl Business Leave Leave Absence Minimum 1 0 Stay away Overtime Free Overtime Round off control Round down Round up Round at total Round off C Accumulate by times Unit Day This page describes the stat rules of items normal late early business leave leave absence overtime free overtime Accumulate by times Only calculate the total times display the accumulated times in re
39. base Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Prompt information AN Database connecting failed Please collocate the database again Click Database linking in system menu the following springs amp Data Link Properties Provider Connection Advanved All Specify the following to connect to Access data 1 Select or enter a database name E Test Backgroup management Att2003 mdb 2 Enter information to log on to the database User name Admin v Blank password Allow saving password Test Connection Input the database name or click the E button to select the correct database file Notice You can click Test connection to test the connection correctness of the database 5 2 7 Exit System Click Exit System in System menu The following menu springs Please make sure j re you sure to exit 1 Cancel Click OK to exit management software and return to Windows system 5 3 HR Management Click HR Management on the main menu following springs Department Management Ctrl D B Employees Maintenance CtrltG 5 3 1 Department Management Click Department Management in the HR Management men
40. ce Set v Calculate Attendance v Calculate Overtime Employ Date v Ren On Hobday Mandal Slatus User Type Normal User w GroupNo 1 Employee s adding Choose the department that the employees belong to clicks Append and input employee s information then click Save to complete 7 11 Note 1 The items of Calculate attendance Calculate overtime 7 11 Rest on holiday below Attendance Set is correlated with report please set it correctly If the checkbox of Calculate Attendance of this employee is not checked there will be no statistical result for this employee in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this employee will be 0 unless he had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will make no effect on the shifts for this employee if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the employee those shifts will be invalid And if there are time attendance records of this employee those records will be deemed as free overtime 2 Employee No is exclusive as well as the first digit cannot be 0 Employee s modification Choose the employee click Modify and input the new information then click Save Employee s deletion Choose the employee click Delete and then click OK to complete Please be ca
41. device If you set it as ON Duty all the records status which is from this machine will be On duty USB Connect the terminal via USB cable LAN Input the terminal s IP address The default IP address is 192 168 0 218 RS485 The default COM value is COM1 Click the button OK to save the information Can see a saffron yellow terminal icon m Please move the cursor to the terminal icon it displays as follows Machine Number 1 Machine Name Head office Serial Number 500 Communication Method USB Connection State Abnormal The connection state should be normal So please do communication operation with machine i e Synchronize time When connection state is normal terminal icon will become blue s 4 1 2 Modify Unit Choose the terminal and then click Modify Unit the following window pops up Terminal Hanagement Terminal Info n Communication Method Tema USB no driver 1 Device ID il LAN Check Device ID from the device menu C LAN Client Device Name no i C COM Device Group Grou o o C RS485 COM1 TA status Real status v DK Cancel Modify the information and then click the button OK to save the modification Click the button Cancel to cancel the modification Notice If the No is already exist in the software following message box pops up System prompt Click the button OK to set the Unit information again 4 1 3 Delete Unit Choo
42. different privileges for different administrators so as to divide and manage the task systematically 2 After you add a new department you must modify the privileges of the Department operable for the administrators select the new department in the Department operable list and save who will have the privileges to modify the new department and then you may do other operations Modify administrator Select the name of administrator click Modify input new name of administrator and corresponding rights in Administrator and click Save to finish Delete administrator Select the name of administrator who will be deleted and click Delete to finish deleting according to the prompt 5 2 3 Administrator s Password Set Click menu System Administrator s Password Set following springs 9 Administrator modify password Old Pwa New Pwd Contirm Pwd Input the original password in Old Pwd enter the new password in New Pwd enter again in Confirm Pwd and click OK to finish 5 2 4 Modified Record Log Click menu System Modified Record Log following springs attendance record modification log Search Restore Close Time Range Department fj head office v Employee No All v From 201012 1 w 0 00 01 To 20101216 235258 Department Employee No Name Clocking Time State Modify type Reasons Administrator Select department employee No and time range and
43. ead office Read the records completed Records 6 Read successfully 6 4 1 10 Clear record Click the button Clear record Following message box pops up Please confirm 9 This operation will deal with the selected machine 7 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 2009 03 18 15 14 15 Clearing time attendance records 2009 03 18 15 14 16 1 Head office Clear time attendance records successfully 4 1 11 Backup Employees Download the employee information from the machine to the computer You can edit the employee information in the database Att2003 mdb The user information is saved in the table Userlnfo of the database Click the button Backup Employee Following message box pops up Please confirm 9 This operation will deal with the selected machine tp 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel The operation information displays on the main interface as follows 2009 03 18 15 15 07 Back upping employees 2009 03 18 15 15 07 Backup employee 1 Head office 2009 03 18 15 15 08 1 Head office Backup employees completed Notice You can stop back upping the employee by click the button on the right bottom corner Following message box pops up Please confirm 9 This operation will deal with t
44. ed otter mos 2n01201 181200 bead other mos 2n0120 08 55 00 bead cites mos an0124 1812 00 read cites En head ciee 8108 Expert Data 0 bead office mos Greste report for current grid 0 bead oiher 8108 Clock in r 0 bead ether 8108 Delete selected Del Clock out w n head office g108 Cancel operation fer selected Ctr147 Qrertine in ww 0 head office 8103 Msdify amd save aceptivn Cults Dyer ties vut ay 0 heed office o hapge filter d Out wv M head office mos Dug back ay 0 Columns b head office 810 Show all columns w 0 head office 8103 WETE E O EE OOE RP i 0 head office nce 20101210182400 Clock Qu 0 head office 8103 20101213025600 Clock In 0 head office go 201012131829 00 Clock Qu 0 head office nos 2010312 14 005600 Clock In 0 heed office moo 20 1012 14 10 2200 Clock Ov 0 heed office mo 2010321500 55600 Checkin 0 heed office moo 20101215105600 Clock Ou 0 heed office nos 20103121600 5600 Checkin 0 heed office moo 201031216 185600 Clock Ov 0 heed office mo 20101201 030000 Clock In 0 mistake invalid record repeated record etc write down click the right key and springs the Slate Timetable Clock In Clock Out Clock In Clock Out pes sson WotCode The definition of each option as follows Export Data Export the data in the current attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current
45. en press OK to confirm Then you can continue to do other function settings And press C key to enter setting save interface Setup Save Yes OK Press OK key to save system setting Press C to cancel and exit to upper menu 2 4 4 Workcode Scope In System setup press INV OUT 3 key and shift to Workcode Sope option System gt Workcode Scope Daylight Saving Net Different types of work code Digital number range 1 999999 2 4 5 Daylight Saving Automatically switch daylight saving time base on week or date In System setup press IN OUT key and shift to Daylight Saving option System Workcode Scope gt Daylight Saving Net Press OK key to enter Daylight Saving interface Daylight Saving gt Enabled No Format Week Start Time When you enable Daylight Saving function you need select format first week or date Then you need set the time point for Daylight Saving start time and end time And press C key enter save interface Press OK to Confirm and save 2 4 6 Net Network setting main includes IP Address Subnet Mask MAC Address and Gateway IP settings In System setup press INV OUT 3 key and shift to Net option System Workcode Scope Daylight Saving gt Net Press OK key to enter net parameter interface Net gt Mode IP Address Subnet Mask Press IN OUT key to do net parameter
46. finition Click page Field definition in pic5 1 following shows D System parameters setting Basic parameters Stat Rules Leave class Field definition Field Name b Input new field value Chinese English This page add the corresponding value for Nation Specialty Position Education in menu Employee maintenance 5 2 2 Administrators Click System Administrators following window shows Administrator set Append Delete Modify Name Administrator Admin Admin Dept operable Items operable v head office v A amp D v R amp D v Sales v PD AN The new administrator has a default password 888888 Append new administrator Click Append input the name of new administrator within input field Of Administrators select corresponding privileges below and click Save to finish adding of new administrator The default password of new administrator is 888888 Please log in as the new registered administrator and click menu System Administrator s password set to set new password of administrator for system security Note 1 Before you using the administrator mode you need to set the privileges for every administrator with which the administrator can modify the operation items after he log in the software there are all the items in the Items operable list in above picture such as Employee maintenance Shifts settings Calculating and Report we can set
47. g operation Press INV OUT key and shift to Log Setup option Setup System gt Log Setup Press OK key to enter sub menu Log Setup gt Log Alert Re Verify Press IN OUT 3 key and shift to Glog Wrn option Press OK key to enter log warning setting interface Log Setup gt Log Alert Re Verify Press INV OUT 3 key or number key to input log warning number Press OK key to confirm Then press C to save the setting 2 4 9 Re Verify time The Re verify time is the time interval in which you make continuous records with the same card 1 250 minutes and then the device will only save the first record If the re verify value is NO It means that you every record saved in the device In Log Setup menu press IN OUT 3 key and shift to Re Verify option Log Setup Log Alert Re Verify Press OK key to enter re verify setting interface Log Setup Log Alert Re Verify Press INV L OUT 3 key or number keypad to input time Press OK key to confirm Then press C to save the setting Prompt if the same card is identified continuously in re verify time period only the first record will be saved in device memory 2 4 10 Hardware Test Test the functions of machine keyboard LCD voice and data area Select Hardware test option in Setup menu Setup System Log Setup gt Hardware Test Press OK to enter se
48. gent Management PFPA Pael chal gt The shortcut of Intelligent Management and Communication Management Software are included in Intelligent Management 3 3 Uninstall the software Click Uninstall Intelligent Management in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uninstalling the program so please make sure before operation Chapter4 The chapter is mainly about how to add delete and set communication between PC and terminal Oe 4 Data Communication Select Start All programs Intelligent Management the main interface will show as following default password is empty m3 n A English Ws Communication Management Software V3 9 T i i Unit Management Record Supervision Employees Management Record Management V Disk Management l ae gm A S mag e A Add Modify Delete Synchronize Initialize Terminal Download Download Clear Backup Resume Unit Unit Unit time unit parameter new record all record record Employees Employees Terminal Managment Unit Management All Groups Group Group2 Group3 Group4 Group5 e D If the time attendance software s login password is not empty you should enter the password firstly System Logining ws Management PwD oT y J OK Cancel Enter the password and click the button OK to login If you enter the wrong password
49. he selected machine eJ i Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel 4 1 12 Resume employees Upload the employee information and employee s templates from the computer to the terminal Click the button Resume employees Following message box pops up Please confirm 9 This operation will deal with the selected machine ws 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Some operation information displays as follows 2009 03 18 15 16 37 Get back employees 2009 03 18 15 16 37 Get back employees 1 Head office 2009 03 18 15 16 38 1 Head office Get back employees completed Notice 1 please make sure that the User ID is existent in the terminal 19 15 08 07 Get back employees 2009 03 19 15 08 07 Get back employees 1 Head office 1 Head office No such ID existed recovery failed 2 You can stop recovering the employee by click the button Stop on the right bottom corner 4 2 Record Supervision Get the records from the terminal real time pd oe English Ds Communication Management Software V3 9 T N Unit Management Record Supervision Employees Management Record Management U Disk Management re Begin Time Check in Times 9 E End Time Check out Times 9 cpp P Employee Humber ther Status Times Real Time Management Real Time Moni
50. hift to Setup option Menu User Setup System Info Press OK key to enter Setup sub menu Press IN V 1 OUT 3 key to shift menu 2 4 1 Device ID In Setup menu press INv OUT 3 key to enter System setup option Setup System Log Setup Hardware Test Press OK key to enter system setting sub menu System gt Dev ID Time Language Prompt Device ID range is 0 99999999 and default is 1 Device ID must enter as same as in the communication software When the device ID as Null must use the lasted 8 digit of the serial number for communication with software 2 4 2 Time In System setup menu press IN OUT 3 key and shift to Time option System Dev ID gt Time Language Press OK key to enter time setting interface Time THU 12 16 2010 14 58 T Set C Next OK You can press the OK key to shift the year month day And adjust the time After setting completed press C key and enter system time save interface Time TUE 12 20 10 15 30 Save No C Yes OK Press OK key to save system time Press C key to cancel and exit to upper menu 2 4 3 Language In System setup press IN 1 OUT 3 key and shift to Language option System Dev ID Time gt Language Press OK key to enter language setting interface System Dev ID Time gt Language You can press IN or OUT 3 key to shift the language And th
51. liday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to Week Please see the picture below TimeTable and Schedule HNaintenance Timetable Maintenance Shift Maintenance i A Append Delete Modify Shift Name gt day shift Shift Name Cycles 3 Cycle Unit Week Step2 Add corresponding working hour timetable in accordance with Cycle first week morning shift from Monday to Friday Click Add and the following window pops up 9 add Shift Timetable Choice a timetable Choice the date AI Timetable On Duty Ti Off Duty Time Sunday Wednesday Day 08 00 17 00 papain Naa gt A Wadhwa Shady afternoon 12 00 20 00 v Thursda night 20 00 04 00 v Saturday Sunday Monday Tuesday wednesday Thursday Friday Saturday Sunday Monday Tuesday Cancel Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click OK to complete the setting of the first week The second week afternoon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 9 add Shift Timetable Choice a timetable Choice the date AI Timetable On Duty Ti Off Duty Time Sunday Wednesday Day 08 00 17 00 Monday Thursday Tuesday Friday morning 0
52. lowing springs Holiday List TimeTable and Shift CtrltB W Staffer Scheduling CtrltP Attendance Record ib Attendance Calculating and Report Ctrltk 5 4 1 Holiday List Click Holiday List in Attendance menu The following appears f Holiday List Append Delete Modify Name Start Date 2009 416 v Days 3 4j Holiday Name Start Date Days LN E7127 Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save when ready Modification of festivals or holidays Select the festivals or holidays you want to revise then click Modify and input the new information Click Save when ready Deletion of festivals or holidays Select the festivals or holidays you want to delete and then click Delete to perform Deletion of festivals or holidays 5 4 2 Timetable and Shift The relationship between shift and timetables Shift setup should be done in two steps First setup necessary timetables Second setup shifts One or more timetables can be included in one shift Timetable is the time period between On duty and Off duty required in the company rule For instance the company rule requires the working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00
53. me 2010 12 17 Select the department thus the employees in the department will be listed in the employee list select the employees whom you want to add records on to then select record s state and time then click OK to finish 5 5 4 Dealing with Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Click Dealing with Collectively Late Leaving in Exception menu The following springs 9 Dealing with collectively Late Early Deal with Employees list Coming Late Leaving Early Employee No Name Ignore clock in record y 8102 Ju 8103 Micheal From 2010 12 17 v amp 00 00 8108 Lizzy Tol 10 00 00 The modified clock in time 201014247 7 50 00 Search Employees O Shift Normal Steps as follows 1 Click Dealing with Collectively Late Early 2 Select time range for ignore clock in record 3 Select the modified clock in time 4 Search employee through department or shift 5 Select employee 6 Click OK to confirm 5 6 Data Maintenance Click Data Maintenance on the main menu following springs Import Employee List CtrltY Import Attendance Record CtrltI Clear Obsolete Data Compress Database E Backup DataBase Initialize System 5 6 1 Import Employee List Click Import Employee List in Data Maintenance menu Pop up the follo
54. minal Parameter The Terminal parameter settings interface pops up 5 a lormianl pacaseler mn Silene hr Li D imn ads Moure Date format Tareas Pear Matching precinon Foira Hanes ded cdd SOCIO Tine penned bebween repeated corir minute halakha posal a peered iode rats ragad atc corked Lock y time U 15 record Chew tenaci alm elsi 2609 Duran Deel mat ied rag DE ll rice Sleep time 0 250minutes How long dose the terminal turn to the sleep mode if there is no one operating the terminal Volume 0 5 The volume of the prompt sound in the terminal The default value is Date format There are three kinds date format yy mm dd mm dd yy dd mm yy Time format There are two kinds time format 24 hour and 12 hour Record Alarm Threshold Values If the rest memory space for the record is less than the threshold value the machine will alarm Time period between repeated Clocking 0 250minutes The maximum value is 250s And the default value is 5s Workcode prompt The workcode indicates what kind of work that the employee takes If you enable this function the terminal asks for the workcode after one get pass from the terminal Card Verify ID 008101 Workcode 01010101010 Click the button OK to confirm Realtime monitor function Realtime monitor function is only for the TCP IP Communication method Click the button OK to save the
55. mpany name and leaving class 2 Department management m Add delete and modify departments 3 Employee maintenance Add delete and modify employee Import and transfer employee 4 Shift management Set timetable and shift 5 Employee schedule _ Allocate employee shift or temporary shift 6 Record collection Collect records from the unit or import the backup record file 7 Exception management A Deal with business leave asking for leave forgetting clock in collective late 8 Statistic report 1 When the software is run for the first time please set parameters including company name time attendance rule statistic rule for early late and overtime etc leave class When the setting is completed it is usually not needed to be modified Track check and calculate records to generate time attendance report unless the management rules of this company changes 2 Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of employee Department setting should be completed before employee maintenance 3 When the software is used for the first time please make a Text file txt or MS Excel file xls for company employee in
56. nce Machine 5 1 External Program Management We can append external program into time attendance program for convenient operation Click External External Program Management following springs External program management Append Delete Modify Program N ame Executable File External program list Program Name Executable File Firstly we can click Append to add a new menu For example we need calculator when we are operating input Calculator into the input field of Program name and then input C WINDOWS system32 cacls exe into the input field of Executable file or browse L to find the calculator program click Save to finish at last We will see Calculator when you open External program management over again External Program Management Connect To Time and Attendance Machine Calculator 5 7 2 Connect to Time Attendance Machine Click External Connect to Time Attendance Machine springs the communication interface between the software and the machine which can control the current machine connected with the computer it can collect the records from the machine upload and download employee info amp clear the old data amp modify the time on the machine Find detail on clause Time and attendance management amp communication EIC FAQ Frequently asked questions and answers il D Um MU E a a NOO 6 FQA 6 1 No records found though employee have clocked in
57. ng folder To intl into amp ferent folder ciek Browse and elect another lider ou can choone not o install lnbeligent Management by clicking Cancel to exit Setup yvene Lun cJ Select the target directory to install the program and the default is C Att Click Next to continue installation see the picture below l E Intelligent P TTIS Ton Ying aii rer cede to maitai Intedeent M Dick thee Heo Button 16 infomation begin the installation of the Deck Button io pianta the initallaon Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows Intelligent BNanagenent ri Curent Fie s Copying fe L AS enabeeAPNG Liber peg All Files Tite Pemma Diurus D seconds e Installation inend The installation will be done after seconds see the picture below a Intelligent Hanagesent Inheigen Management has been successtull nal alle Chek tse Farah Dollar bos ind Dei arci bcr Double click it and the T amp A management system will be started In addition Intelligent Management System has been added to All Programs Please see the picture below Wig cava vise Fm seose pis u gm Intelligent Management EAM os Adve e I Communication Management Software o Intelligent Management an Microsoft Office Uninstall Intelli
58. nk properties interface If the database has set User name and password already we must input User name and password in 2 Enter information to log on to the database After completed click Test connection to test the connection correctness of the database and system prompts Hicrosoft Data Link Test connection succeeded Click OK button and it goes back to Data link properties interface Click OK button and system prompts 4 6 6 Exit system Click Exit system It prompts Click the button OK to confirm or click the button Cancel to cancel 4 7 User interface configuration 4 7 1 Interface skin color Shift the skin color by press the button 9 The style is Windows XP system style 4 7 2 Change the software language Choose the language in the option v 4 7 3 Set quick access button Move the cursor to the icon Synchronize time Click the mouse s right button It prompt s my jede A maish A Communication Management Software Unit Management Record Supervision Employees Management Record Management IL Time zone Group Down settings new r Unit Management Add Modify Delete Unit Unit Unit Terminal Managment Add to Quick Access Toolbar Click the item Add to Quick Access Toolbar And then you can see the quick access button on the toolbar as follows 4 Ag English 9 A Communication Management Software bj
59. operation will deal with the selected machine 1 Headoffice hre you sure to continue Click OK to confirm or Cancel to stop the operation During uploading status window shows Upload employee and after progress bar shows 100 the uploading is finished Status window will prompt uploading employee completed The main interface will be as following 2009 03 19 15 10 18 Upload employees 2009 03 19 15 10 18 Upload employees 1 Head office 2009 03 19 15 10 19 1 Head officeJUpload employee completed Note Upload employee function is like Resume employee which are both to transfer employee info stored in pc to machine The difference is that Upload employee enables to select appointed employee to machine based upon user s need while Resume employee is to transfer all employee info to machine 4 3 8 Delete from Unit Delete the employees information from the terminal via the software Choose the employees from employee info list you can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click the button Delete from Unit Following message box pops up Please confirm 9 This operation will deal with the selected machine ws i Headoffice hre you sure to continue Click the button OK to confirm or click the button Cancel to cancel The operation information shows on the main interface as follows 2009 03 19 15 11 21 Delete the emplo
60. ot retrait m hue oinnes Rua nante ey eheu Tre ak ei 67 SE MEN due Ii MMEPREENEERRI 68 5 9 MR WaNAOGSINGMIN M NRRERTUREm 68 5 3 1 Department Management cccccccccsscccssececsececeseeseseesseeeesseeensusensaess 68 5 3 2 Employees Maintenance cccccsccssseccesececseeeceueeseneeseeeeenseeeneuseneaess 69 5 4 Attendance ManagemMent ccccccsscccssscecsscecesceseeecesseeeteueessueeseeeeenseeensaees 72 54 1 OMA ENS Mie cteentee ecasncs naaa aa EEEE AETA 72 Se TMmMeabe ama eee ne ene en ene ene er T3 5 4 3 Employee SChHeduling ccccccccccssscecceeececcesseeceeseeeseseessenseessesessaaeees 79 5 4 4 Attendance RECOMS asa qoadstersdexkkva Quad PR ded p VR Rx kat dez FAPA RAN TRU ded RRR dad TREE 81 5 4 5 Attendance Calculating and Report sseeeeeeeeereeeeee 83 5 95 IR dgim esie 91 5 5 1 Away on Business Leave ssssssssssssseeeeenen eene 92 ot MEE oo neloicvolo m NOE Tm 92 5 5 3 Append Record Collectively ccccccccsccccssececeeceseeeeeeeceeseeeseeeeseeeesseees 93 5 5 4 Dealing with Collectively Late Leaving eseseeeeeeeeeeeee 93 5 6 Data WAIMCH ACS usniesspbatutdu duni CIN dM dusrduR EDMUND S UNI DIM END CTUM IMMER UE 94 5 6 1 Import Employee LISL sssrini aA Ai Ee iaa RA nane ret 94 5 6 2 Import Attendance Record seesesseesseseeeeenee nennen 95 5 6 3 Clear Obsolete Dat
61. out 1 Unit power break for a long time Synchronize the time time turn to zero as default 2 The record hasn t been Please download the record from downloaded the device 3 The capacity has been fully Please clear the records in time occupied 6 2 The machine cannot connect with PC Reason Solution 1 Communication method not set Select the correct communication correctly method 2 Cable not plugged firmly or cable Plug the cable firmly or change hardware problem another cable 3 Not able to connect COM wrong l COM No Please enter the right COM No 4 Not able to connect TCP IP Refer to the manual for connecting wrong setting Time Attendance terminal 3 6 1 Unit in dormancy status Press any key to activate 1 Please exit the system by clicking Exit system to quit abnormally the Clock s time works fine but employee cannot attendance 2 The device is on communication device resume collecting card every or the route has been interfered 1 minute 2 Eliminate the interference of the route 3 The capacity has been fully Please clear the records in time occupied Please note Should you have any other problems please kindly email us the log files in zip or rar The log files are in Log directory in the installation directory of the software
62. ployees Management Employee management interface is as following wy ie f English WW Communication Management Software 3 9 T m x N Unit Management Record Supervision Employees Management Record Management U Disk Management D EA E Employee ID O j Employee Name Add Modify Delete Transfer Set Copy Upload Delete 3 Check Employee Employee Employee Department privilege Privilege Employees amp FP from Unit Terminal Employee Employees Managment Employees communication Employee Checking All Groups Group1 Group2 Group3 Group4 Group5 i Besa Employee h Card No Name Sex Pasition Birthday Employ Date Phone Address U lt iil gt e D 4 3 1 Add employee Click Add employee button open Add modify employee info window which includes 2 pages Basic info as follows E Add Nodify Emploree Info Basic Info No Card No Name Sex Dept Fi head office IF Group number User type NomalUser ID No Birthday Nation E Employ Date E 0 1 Position Political Feature Education Specialty Phone Mobile Native Place mo Address Save Cancel Basic info Input employee info in Basic info You can also add pictures for employees E Add Nodify Emploree Info Basic Info No et 01 Card No 35623589 Name Lizzy Sex Female Dept ll rendo Dt Group number User type Normal User
63. port Round at total Add up the total time and then round according to corresponding unit Round down Abandon the decimal regardless it is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon it Notice the setting of stat Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports Leave class Click page Leave class in pic5 1 following shows D System parameters setting EN Append Delete Modify Name Color b Administration Depat Leave Class Administration Departmen R amp D Sales Show Color Mi Red he Indicating Symbol Add new leave class Click Append input the name of leave class and choose color and click save to finish Revise leave class Select the name of leave class which one need to be revised click Modify input new name of leave class and color and click Save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete and click OK to finish Field de
64. rst we should install background management software on the computer Please refer to the following steps 3 1 Running Environment Hardware environment Pentium II 266 and above Pentium I 500 and above is recommended 128 Memory and above Minimum 100M hardware space COM Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operating system Microsoft Windows 2000 XP recommended Microsoft Windows Vista Microsoft Windows 7 3 2 System Installation Please insert T amp A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following window will pop up Welcome to Intelligent Management Setup program This program will install Intelligent Management on your computer It is strongly recommended that you exit all Windows programs before running this Setup Program Click Cancel to quit Setup and close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Cancel Click Next to continue installation see the picture below Tl E Intelligent Banagesent Setup vel inital Intelligent Management in the foki
65. se the T amp A unit and then click the button Delete Unit Following message box pops up Please confirm This operation will deal with the selected machine 1 Headoffice Are you sure to continue Click the button OK to delete or click the button Cancel to cancel 4 1 4 Right Key Menu Select All D Reverse Selection Set the machine number Set the IP configuration Terminal information pen the door via software Message Management Disable the manager 14 1 4 Select All Select all the terminals Reverse Selection Select the terminals which are not selected Cancel the terminals that be selected 4 1 4 1 Set the machine number Select Set the machine number option enter to setup interface 1 33333333 Cancel Device ID range is 1 99999999 set successful show as follow 2011 12 07 10 23 11 1 1 Successfully set the machine number 4 1 4 2 Set the IP Configuration Click Set the IP configuration and open the window ET the terminal s IP configuration Set the terminal s IP configuration Default gateway Sub mask MAC address Server IP address P Work mode OK Cancel Select the check box and then modify the parameters Click the button OK to save 2009 03 18 13 26 14 1 Head office Set the network parameters successfully 4 1 4 3 Terminal Information Display terminal information as follows Terminal information Terminal information
66. settings Following message box pops up Please confirm 9 This operation will deal with the selected machine i 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel The operation information in the main interface is as follows 2009 03 18 15 05 08 Set Advanced Parameter 2009 03 18 15 05 10 1 Head office Parameter setting successfully Click the button Display default setting to see the terminal s default settings 4 1 8 Download new record Click the button Download new record Following message box pops up Please confirm This operation will deal with the selected machine 2 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 2009 03 18 15 12 11 1 Head office Reading attendance records 2009 03 18 15 12 12 1 Head office Read the records completed Records 4 Read successfully 4 4 1 9 Download all record Click the button Download all record Following message records pops up Please confirm 9 This operation will deal with the selected machine i 1 Headoffice Are you sure to continue Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 2009 03 18 15 13 23 1 Head office Reading attendance records 2009 03 18 15 13 24 1 H
67. ter Settings If he didn t clock in or ask for leave Otherwise even if there is off duty record for him only his attendance will be treated as normal The timetable Modification Select the timetable name you want to revise and click Modify then input the new information clicks Save when finished The timetable Deletion Select the timetable you want to delete click Delete and click OK to make sure Please note Begin Clock in Time and End Clock in Time makes the valid time range for Clock in Clock in out of this time range will be treated as invalid records It is the same with Clock out time Please setup in accordance with practical situations Example Add a timetable Complete process for adding four timetables Day shift 08 00 17 00 Morning shift 04 00 12 00 Noon shift 12 00 20 00 Night shift 20 00 04 00 Other information can be setup according to practical situations Please refer to Pic5 2 Please note there should be no blank left Shift Maintenance Click Shift Maintenance in Pic5 2 and the following window pops up 1 TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance 3 e Append Delete Modify Shift Name b BREUI Shift Name day shift Cycles 1 gt three shift Cycle Unit Week v Timetable 2 TimeT able 3 TimeT able 4 Add a shift Click Append and enter corresponding shit information in Shift Name such as normal shift Cycle 1
68. terface will pop up as follows Administrator tsi Passwort 0000000000 The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed System MR Management Attendance Exception Date Maintenance External Halp NANVie 2011 07 22 11 29 07 Admin The main interface includes three parts 1 System menu Include the whole function module amp information 2 Shortcut button Shortcut button of common function module array in working order easy to work on 3 Status column Show the current time logged in administrator and system information 5 2 System Click System on the main menu following springs E Parameter Settings Bp Administrators Administrator s Password Set Modified Record Log Managing Log DataBase Linking Exit System Ctrlti 5 2 1 Parameters Settings Click Parameters Settings in system menu The following window will prompt System parameters setting Basic parameters Stat Rules Leave class Field definition Basic info Unit Name head office Common Rule A workday count as 480 al Minute shift expands two days Count as the 1st day Count as the 2nd day Cal C Not clock in count as late B0 om Minute cal C Not clock out count as early 60 el Minute Cal Overtime Calculation C On duty 0 i min earlier clock in count as overtime fo ru Normal Day Offduty tw min l
69. the column Unit as follows Emploree No Card No Name Sex Position Birthday Employ Date Phone Address lstFP 2ndFP Unit gt CS USERS ee a ee IEEE IER eS ERIEDII 8103 Micheal 2010 12 17 L1 L1 Judy s fingerprint is in the uniti Micheal s fingerprint is in the unit 1 and unit2 Lizzy s fingerprint is in the unit2 4 3 6 Copy Privilege Copy the privilege from employee A to the employee B And then the employee B s privilege will be as same as the employee A Choose the employees from employee info list you can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click the button Copy Privilege The Copy Function and Privilege window pops up Z copy Function and Privilege Copied Emploree ID Input the one employees ID And then you can click the button E to browse the employee s privilege in the Set privilege as follows Set privilege O Head Office 2 Shanghai D Group2 L1 3IBeijina Shenzhen C Group3 C Group C Groups Click the button Cancel to exit the Set privilege And then click the button OK to confirm or click the button Cancel to cancel Please confirm 4 3 7 Upload employee Upload employee is to transfer employee info register in local pc to machine Select employee info need to upload in employee info list and click Upload employee icon with the confirm window as following pop up Please confirm This
70. ting The remark can be made for reasons such as business leave absence marriage holiday and etc the checking and calculation can be made in accordance with different time periods departments individual or combination due to various reasons for absence the report generation and printing function can be realized perfectly Flexible Shift Maintenance The software supports shift on week basis rotation shifts etc Various shifts public holidays individual leave and overtime are available to meet the complicated needs of every enterprise e Standalone The machine can work without connecting to PC convenient in operation and no need to occupy any extra resource e Multi communication in network For large enterprise multiple devices can be applied to do attendance synchronously which will be convenient for large quantity of users and save time Software Operation Flowchart Important chapter please read carefully This software includes System parameter department management employee maintenance shift management employee leave and statistic report etc Then how to use this system in a right way It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart Thus a correct report can be generated Software operation flowchart can be described in brief as follows 1 System parameter Set T amp A rule statistic rule co
71. ting and ending date of the employee click Calculate and the system will calculate automatically and check the validity of the records There are some invalid records during the use of the unit For instance if one employee presses the card twice during a very short time period one of the records will be regarded as invalid If there is any error in the software calculation admin can also modify manually to ensure the correctness of the result Please note From the above flowchart we can see that if there is an error in calculation report for one employee the possible reasons are as follows Employee shift or temporary shift is incorrect Exceptions such as employee away for business ask for leave forgetting clock in out is incorrect Checking and calculation of transaction records is incorrect 1 Contents Product IMMOCU COM mTPTT M 2 1 E detienen 2 12 Prod ct Feature NNMREUEERIT RETI en 2 Go ue RC PNE E TT 4 2 1 ATOCH IO rr 4 2 2 Time attendance Stall inea rbenta uu Satia zuxdieana x E AERE Sa rbek a RM FERA Ke EXRSA EE ARD EUR Pa 4 C EDS c r 5 ZO Userenol seere e Ea EE 5 292 WISER SIC UO m TE UU Um T P5 MER Aet 8 2 3 4 Manager Setup cccccccccsssccccsssceccsesecccseecceececseueeessseeessueeeeseueeessenseeeas 9 23 0 Manager Cleaf Cae i eee 11 MER o cc ee E E ee ne espe ans eos se eee eee 8
72. tion before you read the attendance record from the U flash driver Read the user info from the U flash driver click Read the user info from the U flash driver the user info will import to local Att2003 mdb database and user fingerprint template will store in the Template folder which under software installed path Prompt If the user info have already existed in the local database the system will prompt Record repeated Back user info to U flash driver backup user info and fingerprint template to U flash driver 4 6 System settings Click the icon on the top left corner the menu pops up as follows ER Basic Parameter Setting s T amp A state Setting fe Timing Downloading Record ii Banagement PF setting Dr G E ng Database linking setting BS Exit system cm 4 6 1 Basic parameter settings Click the Basic Parameter Setting The Basic Parameter Setting pops up Za Basic Parameter Setting Basic Parameter Com Port Communication delay time 1 5 Seconds Network Communication delay time 1 20 Seconds Communication Failed automatically exit current operation In Realtime Monitoring voice prompts Department Name Clear the data after downloading DK Cancel Com port Communication delay time 1 5 sec The default time is 3s Network Communication delay time 1 20 sec The default time is 5s O Communication failed automatically exit current operation If timeout is larger than Comm
73. toring Records Information All Groups Group Group2 Group3 Group4 Group5 No Name Date Time Status Descrption Terminal No Device ID Device name Department Position Work Code Identification M lt i gt 4 2 1 Activate real time Click the Activate real time button the status bar shows message Reading attendance records Now the software is beginning to supervise the terminal and then collect the records every 5 seconds You can review the record information in the Real Time Monitoring Records Information as follows iment Record Supervision Staffers Management Record Manager Begin Time 2009 03 18 15 23 52 Check in Times 0 End Time Check out Times 0 Staff Number 3 Other Status Times 0 Real Time Monitoring Records Information When the employee clock in or out the Check in Times or the Check out times increases one And the following window which includes the Employee ID Name Department and Position pops up Name David Dept RND Position Software Engineer 4 2 2 Prohibit real time Click the button Prohibit real time to stop the real time monitoring You can see the begin time and end time of the real time monitoring in the Real Time Monitoring Records Information as follows Begin Time 2010 12 20 15 32 14 Check in Times 9 End Time 2010 12 20 15 32 53 Check out Times 9 Emploree Humber 3 Other Status Times 9 Real Time Monitoring Records Information 4 3 Em
74. tting interface as following Hardware Test gt Keyboard LCD Flash Press IN OUT key to choose testing option and press OK key to start Keyboard press INV OUT 3 key to select Keyboard option and press OK to enter keyboard testing interface Then press any key to start keys testing i e press key 3 if interface shows current key as 3 it indicates the key 3 works Keyboard Current key 3 Esc C LCD press INv OUT 3 key to select LCD option and press OK to enter LCD testing interface Esc C Next OK Flash press INv OUT 3 key to select Flash option and press OK to enter flash testing interface Two steps 1 Erase all data 2 Check Step 1 Step 2 Erase All Data Continue Check 10 Esc C Yes OK After checking completed the interface will show the checking result Flash OK Esc C After each testing is finished press C key to exit 2 5 USB Flash Put U flash driver into terminal USB port and press M to management menu Select USB Flash Press OK enter sub menu 2 5 1 New Log Backup Download the new records into U flash driver Press lt IN or OUT key to select New Log Backup option press OK key to download the new attendance record USB Flash v New Log Backup All Log Backup User Backup After back successful Press C key exit to upper menu The new record file stores in the BAK KQ file which under G
75. u springs the following window D Department Management se Xs Append Departments List Being Selected Dept i head office b AMD R amp D Input the new department name Bb Sales dd PLD When adding a new department You can t use any same department name When deleting a department Employees of the department will be move to head office automatically Add a new department Click Append input the new department name and click Save to add a sub department for the chosen department Note when you want to do some other operations to the new department you need to set the privilege of modifying the new department for the administrator in the administrator set first choose the new department you just added in the Department operable Department modification Choose the department click Modify and input the new department name then click Save Delete the department Choose the department click Delete and then click OK to complete Please make sure 2 Jj kre you sure to delete this department Notice repetition of department name is not allowed if there are employees existing in the deleted department those employees will be automatically transferred to department of head office 5 3 2 Employees Maintenance Click Employees Maintenance in HR Management menu the following window appears Empky Date Telephone Addess Sex Lengusge Comment Card No Amendan
76. unication delay time software will automatically exit L In real time monitoring voice prompts Department name During real time monitor if employee is access granted the software will voice prompt employee department and name L Clear the data after downloading After downloading records completed delete the record downloaded from machine automatically Click the button OK to confirm or click the button Cancel to cancel 4 6 2 T amp A state setting Click the T amp A state Setting The T amp A state Setting window pops up m T amp A Status setting Status value Symbol Status Descriprion REN In 10 Out 22 33 44 55 66 77 88 99 10 10 11 11 1212 1313 14 14 1515 Retrieve from the selected terminal Upload to the selected terminal Click the state which is going to be modified Input the status description Retrieve from the selected terminal Download the T amp A status from the selected terminal Upload to the selected terminal Upload the T amp A status from the selected terminal 4 6 3 Timing Downloading Record Click the Timing Downloading Record The Timing Downloading Record window pops up Timing Downloading Record Downloading Time Time 90 00 Add Delete Time OK Cancel Enable this function by choosing the Run Timing Download Record You can set 5 time point Please use the button to set a time And then click the button Add to add the time
77. ure e TI Stellaris 32 Bit High Speed CPU Stable and reliable Unique low power consumption design e Support 20000 Cards 200000 Records 16 Customizable T amp A Status 6 digit WorkCode Short Message e Support USB Device amp Host TCP IP Support Card PW RF PW Rechargable1100mAH battery Standard EM RFID COareleivas Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc 2 Operation Guide 2 1 Introduction IN OUT 1 LCD 6 LED 2 0 9 Num Key 7 Speaker 3 State Key Page Up Down 9 Work Coder Key 4 Delete Exit Key 9 Menu Key 5 Confirm Power Key 10 Swipe Card Area 2 2 Time attendance status Power on and press power key to start terminal Prompt by LED light and display on the LCD In this status we can start user T amp A status setting entering management mode and power off operation The followings are detailed introduction for T amp A machine operation 2 3 User Employee info management includes user registration user deletion Verify Mode and manager setup and deletion Press M to enter system management mode User option with CIN OUT 3 key Menu User Setup System info Press OK button to enter the sub menu User Enroll Delete Verify Mode 2 3 1 User enroll In User menu Enroll Press OK to enter user registration interface Input user ID i e 8101
78. utious when delete the employee since all this employee s time attendance records shift arrangement will be deleted at the same time Import employees Click Import employee importation window springs for importing employees Employee s department shifting Choose the employee you want to shift the department click Transfer and following window will pop up Employee Transfer Select the department to transfer i BS ARD 33 R amp D BB Sales BB PLD Select the new department and click OK to complete Export Employee Right click on employee list and the following window pops Employee No Name Department Position Employ Date Telephone Address ee 777 8108 f Select All CtrltA Cancel All CtrltZ Export Data w all columns v Name v Department v Position v Employ Date v Telephone v Address v Sex v Language v Comment All displayed fields in employee info list can be defined through submenu of Column Meanwhile the modification will take effect and be saved Click Show all columns to display all fields in the list Click Export Data and following window will prompt o tance Please select your target directory of your export file format txt or xls and the file name Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance Management Click Attendance in the main menu fol
79. will delete all info of the employee and can t resume Please take caution When machine has no such employee ID the system will prompt Delete User Empty 2 3 8 Verify Mode Setting verify mode of the employee there are two modes SEPT and RF PW In User menu press INv OUT 3 key to Verify Mode option User Enroll Delete Verify Mode Press OK key to enter the setting interface Verify Mode v 008101 ANY Esc C Set OK Press INV OUT key to select employee or press OK to input user ID Verify Mode Verify Mode gt 008101 ID Esc C After input user ID press OK to enter setting interface Verify Mode 008101 RF PW Yes OK Setting employee s verify mode through IN OUT 3 key and press OK key to confirm and enter save interface Verify Mode 008101 RF PW Cancel C Sav OK Then press OK key to save this setting Press C key to cancel this operation 2 3 4 Manager Setup To prevent illegal managers we need to set device manager who should be identified to enter menu and do operation In User menu press IN OUT 3 key to select Manager Setup option User Admin Setup Admin Clear Press OK key to enter Manager Setup interface Admin Setup Add OK Press OK to start adding manager Admin Setup ID eur Input the user ID i e 8101 Press OK key to enter manager setup save interface
80. wing window D Import Employee List Select a file to import File Failures in importing Click L to select the personnel list file for importing Select the right file which can be in txt or MS Excel xls formats then click open to get back to above window click OK to start The definition of txt data format as follows This format of file only can import the employee info of ID Name and department The format of data must follow Employee ID Tab Name Tab Department The information each employee takes one line no blank line between one another This format of file can import the employee info includes Employee No Name Department position Employ Date Telephone Address Sex Language Comment put those items on the head line and input the items by order the order can not be changed 5 6 2 Import Attendance Record Click Import Attendance Record in Data Maintenance menu Springs the following window pi Import Attendance Record Select a file to import File Failures in importing Click L J to select the attendance record file for importing and click OK to start 5 6 3 Clear Obsolete Data Click Clear Obsolete Data in Data Maintenance menu springs the following window Clear The Obsolete Data Select the end date Before 200 3 17 v E REC i Clear Close After your system is used for a long time you will get a large number of obsolete data in
81. y Shift When one or many employee s working time needs to be changed temporarily you can arrange a temporary shift Click Add Temporary the following window appears Please make sure Click OK and the temporary scheduling can be operated Then click Add and the following window will pop up pi Add a temporary timetable Select the timetable to add Select the dates AI Timetable On duty time Off duty time 04 12Sunday Somat dey 0300 night 20 00 05 00 morning 08 00 12 00 Click OK and the timetables will be saved Click Save and the temporary scheduling will be saved Delete Delete the selected timetable Clear Delete all the timetables in the current time range Cancel Delete the existing temporary scheduling in the selected time range 5 4 4 Attendance Records Click Attendance Records in Attendance menu the following appears D Search Employee s Attendance Record meso g Search Report Export Modify Log Time Range From A 1216 vi 0 00 01 2 To 2010 12 16 v 23 59 59 F v Employee No All Department Qj head office Department Employee No Name Date Time State Location ID WorkCode RecordCount Inquiry of attendance record Select the department employee the beginning and ending time that need to inquire about then click search you can get the corresponding attendance record Search Employee s Attendance Record
82. y to input MAC address Press OK key to shift between the 6 segments After setting completed press C key to enter MAC address save interface MAC Address 051 247 188 066 084 216 Save Set ESC Next OK Press OK key to save the modification Press C key to cancel Gateway IP Press INV 1 OUT 3 key and shift to Gateway IP option Net MAC Address Gateway IP Server IP Press OK key to enter gateway IP setting interface Gateway IP 168 000 001 Set C Next OK Press IN OUT key or number key to input gateway IP Press OK key to shift between the 4 segments After setting completed press C key to enter gateway IP save interface Gateway IP 192 168 000 219 Save No C Yes OK Press OK key to save the modification Press C key to cancel 2 4 7 Auto Off Auto off is the time period from the last operation on device to coming into dormancy status Time range is 1 250 seconds No is no dormancy for ever Press IN OUT 3 key and shift to Auto off option System gt Auto off Press OK key to enter auto off setting interface System gt Auto off Press IN OUT 3 key or number key to input dormancy time Press OK key to confirm Then press C to save the setting 2 4 8 Log Alert Log warning number has the highest limit of 5000 When the available records memory is less than the Glog Wrn system will prompt correspondin
83. yee away on business or leave Select the appointed employee whom you want to make this modification to and click Modify Then you can modify the relative information click Save when ready Deletion of employee away on business or leave Select the appointed employee and the relative information you want to make this deletion and click Delete 5 5 2 Append Record If a employee didn t punch in because of special reason you can use this function to append the forgetting attendance record Click Append Record in Exception menu the following window Springs D Append record Department head office Employee No State a M Record Time 201 0 12 17 v 80000 4 Select the relative items and click Append when ready 5 5 3 Append Record Collectively When part or all of the employees in a department did not punch in out because of some reasons please you can use this function to add punching in out collectively click Exception Append Record Collectively following springs 9 append record collectively Departments list Employees list Jal A head office Employee Name d dd ASD gt When Employees can not clock in or R amp D clock out for some reasons You can db Sales add the massive clock in or 83 PLD clock out record here You can use the Ctrl key when selecting many Employees The added record can be found in the record modification log State Clock in Record Ti
84. yee from the device 2009 03 19 15 11 21 Delete the employee from the deviece 1 Head office 2009 03 19 15 11 22 1 Head office Delete the employee from the device 4 3 9 Employee Checking Search the employee information Emploree ID gt Emploree Name d Check Empl Terminal Emploree Checking Search the employee information by the employee ID Employee Name and Terminal Click Check Employee button to check the employee s information 4 3 10 Department Management Move the cursor to the department list and then click the right button of your mouse The menu pops up as follows Add dept Modify dept Add dept Click Add dept The Input Department Name window pops up m Input Department Name Please Input Department Name OK Cancel Input the department name Click the button OK to confirm or click the button Cancel to cancel Modify dept Choose the department which is going to be modified Click Modify dept The Input Department Name window pops up a Input Department Name Please Input Department Name OK Cancel Input the department name Click the button OK to confirm or click the button Cancel to cancel Delete dept Choose the department which is going to be deleted Click the right button of your mouse and then click the Delete dept Following message box pops up Please confirm Click the button OK to confirm or click the button Cancel to cancel

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