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IceWarp WebClient User Guide

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1. Reply 4A Reply to All g Forward A Attendee mike icewarp Com suggested Tue 10 12 2013 10 56 a new schedule for status meeting lt mike icewarp com gt 0 g Aly f 1 1 2 calendar 1 kB invite ics 1 kB status meeting Wednesday 11 12 2013 14 30 16 30 With Alison Sparrow Mike Page 103 IceWarp Server WebClient User Guide Tags Management This powerful feature allows you to perform very efficient search within all folders of one type You can set tags one or more for all groupware items as well as for emails To define a tag right click the item select the Tags item fill in the Add field and click the button You can also tick an tag box in the list of existing tags Selected tags are shown in the Selected field Friends E important 1 R Must attend I Needs preparation 1 Travel required 1 Selected Friends Cancel You can also define a tag when creating a new item In this case click the Tags button The same Tags dialog is shown Page 104 WebClient User Guide IceWarp Server status meeting Private Events General Repeating Schedule Attachments Title status meeting Location From To Tags Duration RW Friends L Important Remind Must attend Show as Remove Calendar Selected Tags S wa x SEN JA lt E These created tags you can use in the Search Folder dialog Filter field Search Folder
2. Sans Serif e 2 e Paragraph A HTML gt d i DD KS CO II The Select Item dialog opens r Select Item ft Mike Sparrow a Search E Inbox a ContactName Company Email Phone Drafts a Drake Francis Navy drake navy gov A Sent a Sparrow Mike Air Force mike pilots air 789456123 m Trash a Windward Alison NASA ali nasa gov 42077529 Il Files A Cancel 2 Inthe left hand pane select the folder 3 Inthe right hand pane select the item s you want to send NOTE You can perform a search within the selected folder Use the search tool in the lower part of the composer window 4 Click OK to attach these items Page 90 IceWarp Server WebClient User Guide a gw items 7 Save 1 John Doe lt john doe icewarp com E Subject gw items H TI U A Ze Sans Sen e 2 we Paragraph au HTML e E Ode SE SS E e Se FE e e i BA wa Seo Hi John A Find the agreed GW items attached Regards Peter ES Windward Alison vcf car maintenance ics d Upload 5 Optionally repeat it for items from other folders Another way how to send a groupware item is to right click it and select the Send As Email item from the shown pop up menu BE AWARE Mailbox quotas are checked when you are attempting to send groupware items In the case any of quotas is exceeded you are not allowed to send an email In the same way incoming emails with groupware ite
3. Chat gt Peter lt peter icewarp com gt x VS B A x 30 09 2013 10 38 48 Peter Hi Mike are you at your desk Ki Roster Contact Multi Select You might want to delete multiple users send the same message to multiple users or even send an email to couple of users in your roster Use CTRL left click to select more users NOTE Selecting more users does not allow you to start a chat with them After sending a message the window is closed Page 4 IceWarp Server WebClient User Guide Alex Bartholomeo Dias Flavio 2 Gamma John Doe John P Sailor History Search You may want to search within your IM communication history Right click the person you communicated with about the subject and select the Show Conversation History item from a pop up menu Fill in your subject or at least a part of this word and hit Enter You will see the results matching to your term Now you can click the actual line date time This brings you to the complete conversion history starting at that time Then you can click the lt lt gt gt arrows buttons to move in time CT Show Conversation History alison icewarpdemo cz Gei Q fix gt E 30 09 2013 12 10 18 alison icewarpdemo cz Hi Mike I d like you to fix this bug ASAP 12 11 41 Mike Sparrow Yeah doing it right now It will be fixed till this evening 12 14 37 alison icewarpdemo cz Let me know when it s fixed pls Page 75 IceWa
4. Date and time of message sending Click the button to refresh the Status field If not clicked the field is refreshed every 10 seconds Click the button to close the dialog International Domain Names Support WebClient supports IDN e you can use email addresses with domain names written in national alphabets including diacritics and unusual letters e g B in German BE AWARE This applies only for domain part of email address you still have to use user names without f diacritics etc E g bartolomeu dias ac ucar doce com br is a correct Brazil Portuguese email address while pedro dlvares cabral agucar doce com br S NOT Page 101 IceWarp Server WebClient User Guide vw diacritics in domain To jiri marchal prvniprazska cz Subject diacritics in domain Address Book Selection Dialog This dialog makes contact selection smooth and easy To open it click the plus button next to the To field within the email composer window Address Book e Suggested Contacts Select Folder Alison alison icewarpdemo ca Bartholomeo Dias dias icewarp com Portuquese Fleet John Doe john doe icewarp com upper list Select the appropriate item from the list Address Book contacts from your default contact folder plus contacts from all public folders you have access to are shown Suggested Contact all users who share any their folders to you are shown Select Folder a folder
5. Page 57 IceWarp Server WebClient User Guide From Select the area of the message you want to test for the string The drop down contains the following items that can be tested From This contains the From address of the message To This contains the To address of the message Subject This contains the subject information of the message Cc This contains any addresses that the messages were copied to Reply To This contains the address that is specified as the reply address Date This contains the received date of the message Message This is the whole message Message body This is the content of the message Custom message header This is any custom headers present in the message Any message header This is every header in the message Attachment name This is the name s of file s attached to the message Sender This is the sender of the message Recipient This is the intended recipient of the message Sender s IP This is the IP address of the sender rDNS PTR This is the rDNS or PTR record for the sending domain Spam score This is the spam score assigned by the IceWarp Email Server SMTP AUTH This is whether the message was delivered by a source that authorized or not IP Sender is the lt BAC998XY gt All messages means run this rule on all messages contains This is the type of test to be performed on the message area selected The content of the dropdown changes according to the message area and will contain a combinat
6. Respond again after Days 7 Mail Compose P a3 ele From mike icewarp com Autoresponder Subject Re SEU bierg Forwarder Text Rules Dear Strom Namen R can not respond to your email message because of my Read Confirmation well earned vacation Signature I ll be back at my desk from October 8th I ll be glad to help you Respond to messages sent to user s email address only Respond only if between 09 24 12 Ee 10 05 12 al No Responder For Add lt alison icewarpdemo cz gt lt john bow company com gt lt radek bory mo gt Remove ea osn Select whether the Autoresponder should be used and if so what Mode it should run in Disabled The autoresponder is never invoked Respond always The autoresponder will be invoked for all incoming messages even if they are from the same person Respond once The Responder will respond once to each sending email address therefore if you receive 10 emails from the same person he will only get a response to the first one Respond again after period The responder will respond to the first email form a sending address and will not respond to that address again for the number of days specified in the next option Respond again after Enter the number of days between responses for the Respond again after period option above Days From Specify a From address for the response message You could set this to a dead address to fool spammer techniqu
7. IceWarp WebClient User Guide lcel arp Contents IceWarp WebClient User Guide ccscecsecscsceccccscsccccccscsceccccscsceccccscscece A Seene 8 LOSeINE INTO Te ahd WED EE 8 Maln Sere EE 9 Menand Search EE 10 SEIC eea E T E U EE 14 SS RCI ZA e WEE 15 NAVICALION Pan EE 16 NT EE 17 Tree VIEW Eelere EE 17 CONTEXT VIE EE 18 CEE NEW FONE EE 19 WOVE Folder E 20 Create New Search Folder e Seeerei EE 21 Rename De e EE 22 SOU ERR 23 Add shared ACCOUNT EE 23 Shaving Tute Be EE 23 lgl 25 Manat e Content eegene 26 Delete F ldef ocuprcncicna aa e nicer aeaneee 26 EE 26 tele Bee ee 27 EXDOrt FOGG EE 27 RECOVEr DEEL EG E 27 M n 27 IRE SOURCE IIT SUDE Cinnan eaa 28 ee PP e EE 29 eine alte ln 29 le Une WE EE 30 denge gen EE 30 W RE ER Composer VIN GOW EE 32 DRODDOX MESS FAO DEE 33 DEE 34 HEEN 34 J OUD Meeting surisi a EEE 37 Kane MI WIS CUD E 37 Meeting Dialog Other Features csscccsssssssecsesssscccssssccncsssssesesssseneessscess 38 Meeting Desktop Sharhe ereire in a E AE A E R 39 E UE 42 SECUND S ee E Eeer 44 My Details sanaaa E E E O E E AE E 44 ele E EEN 45 lee 45 EE 45 Private EE Ee 46 Other ACCOUNTS cias a 47 E EE 48 ELE E 49 Mal COMM LH 51 AUtOreS ene SE ele 55 RUSS easter eset ae lar eset Soc tated ct oct anata cat gst eaten conten eee asad ee ate 56 Read CONMMGLION EE 61 SEIT eege van N A 62 Calendar OPONIS eeh 64 MaN NEE 64 DEED ee EE es 65 REMI GC
8. Name Friends Type Calendar Filter l ES tag f tag Friends Search for items with tag Friends used in 1 items Page 105 IceWarp Server WebClient User Guide Calendar Sharing It is possible to publish your events in three ways Private authenticated use this address http lt server gt calednar You will be presented with a browser authentication window and just supply your email and password to access your calendar This way allows you or everyone you grant to to access your calendar events All events are displayed including private ones Public anonymous use this address http lt server gt calendar lt email_address gt where email_address is the address of the user whose calendar you want to see Only public events are displayed Shared per item You can share your groupware items with anybody on Internet Each object event contact etc has the Other tab This tab contains a URL that can be copied and sent to anyone Recipients can use their browsers to download these items No authorization is required for the person downloading this object Email Address in Mail View Context Menu Right click any email address within an email message window a context menu is shown Its items allow you to do these actions Send Message an email composer window opens Create New Contact the Add Contact dialog opens Add To Existing Contact the Select Item dialog opens The em
9. Protocol IMAP h Server mail domain com Port 143 aaa ean Description My second mail jemove s U UUN The text area shows all defined accounts Press the Add button to define a new account Select an account and press the Edit or Remove buttons to respectively modify or delete an account Page 47 IceWarp Server WebClient User Guide Clicking the Add or Edit buttons opens a dialog similar to the following screenshot ett cece Protocol Select the Protocol you wish to use for collecting messages from this account You can choose from POP3 and IMAP NOTE Both protocols are not always available on email servers check with your account provider Enter the IP address or hostname of the account server as provided by your account supplier Port Enter the Port to be used to access the server The Internet default will show in this box but your supplier may have changed the server options to use a non default port check with him Enter a freeform description for this account so you can easily identify it Mail Clicking Options from the Tools menu opens the Options pop up window with the Mail General tab selected Mail options setting is described in detail in this section Page 48 IceWarp Server WebClient User Guide General General Default flag Red flag e ei Forward messages Inline Mail Compose SE Enable sound notification Autoresponder Check for new emails every Minutes
10. 5 Forwarder Save draft messages every Minutes 5 Rules E Delete Trash emails older then Days 30 Move deleted messages to Trash folder Read Confirmation Delete messages on Empty Folder action aS E Automatically add message recipients to Address Book Automatically display external inline images E Automatically preview attached images v Group Subject prefixes e g Re 4 Fw 2 Use Reply prefix gt wen ee Default Flag Use the drop down to select the color of the flag you would like as your default When you click on the flag icon next to a message it is automatically flagged with this default color Forward messages Use the drop down to choose how you would like forwarded messages to be handled Inline the original message will appear as part of your forwarded message you can still add your own message to it As attachment the original message will be packaged in a file to be attached to your message The file type is eml which is readable by most email clients Enable sound Check this box and a sound will be played when a new message is received notifying you of the notification event Check for new emails Check this box to have IceWarp WebClient automatically check for new messages Enter a every Minutes number in the text box to specify how often this check should occur An interval of 5 minutes is usually frequent enough for the needs of most people Entering too short a time interv
11. John Dear Mike Calendar Note the term of the project kick off meeting please Best regards IM Client Reading Pane Tree View Alison alison icewarpdemo cz Navigation Pane Tree View Tools Minimized Items IM Client Tools There are seven main areas of the window The Menu and Search Bar across the top The Navigation Pane on the very left The Tree View on the left with Tree View Tools at the bottom The Items View top center The Reading Pane bottom center The Communication Bar top right The IceWarp WebClient IM Client on the right with IM Client Tools at the bottom The Minimized Items Bar at the very bottom left and middle Page 9 IceWarp Server WebClient User Guide NOTE The position of the reading pane can be changed by clicking the icon between the Print one and NV Search field This can be very useful on wide screens and large monitors Menu and Search Bar The left side of the bar is constant for all folder types and is consistent for all folder types Ze E Compose New It has the following functionality Get New Clicking the Get New two arrows button tells IceWarp WebClient to retrieve all new messages from the server Compose Clicking this button opens the mail composer window New Clicking the New button shows a pop up that lets you to create a new item of the type corresponding to the folder you are currently browsing Hover over New and a drop down m
12. Options button see figure to request a report about delivery status of the composed email message A meeting Windward Alison lt ali nasa gov gt E Subject meeting B I U A e sansserif 2 Paragraph SE emm Zz Co SEES d De Dear Ali Best regards Request read confirmation Priority Normal no Encrypt the message Spell checker English e Digitally sign the message Save sent messages Sent v Reply to Address mike icewarp com You can also right click a message or SMS in the Sent folder as well as the Archive Sent folder and select the Delivery Report item from the pop up menu The Delivery Report dialog is displayed Page 100 IceWarp Server WebClient User Guide 2 Delivery Report Contact Name Status Date ali nasa gov Queue 10 12 2013 10 4 Delivered successfully delivered Sent Message sent Queue the message was temporarily deferred server will try to send it later Error check your inbox for detailed error message gt Refresh 2 A Cancel we awit Contact Name All email message recipients are shown including Cc and Bcc ones Status Delivered message successfully delivered only for local recipients Sent message successfully sent outside relayed Queue message was temporally deferred the server will try to send it later Error message was bounced back with an error check your inbox for a detailed error message
13. Week view Delete Trash items Specify the time after what deleted events will be removed from Trash older then Days Enable automatic Select this option if you want to have a new document revision created after every editing For Page 64 IceWarp Server WebClient User Guide revision of documents more information on document revisions refer to the Menu and Search Bar chapter Documents More Menu section Default Settings Main Appointments show as Busy Default Settings Appointment sharing Private T Reminder Contact sharing Private MM Holidays Journal sharing Public Weather Note sharing Public File sharing Private MM Task sharing Public MM Description Appointments show as You can choose a default show type for event items Using the dropdown choose one of the four options Free Although there is an event scheduled it will not take up any of your working time for example someone s birthday Tentative The event is not yet confirmed Busy The event is confirmed and you will not be available for the duration of the event Out of Office You will not be in the office for example vacations or off site courses Appointment sharing Choose the default privacy setting for item types For each type you can select either Contact sharing Private only people you have chosen can view the items Journal sharing or Note sharing Public anyone who can s
14. allows you to do For example You subscribe to a mailing list which delivers hundreds of messages per day You only read the ones where the subject catches your eye You want to keep all the messages so you can search them for information at a later date In this case once you have looked at the list of new unread messages and viewed all the ones of interest you can mark all the others as read When the next messages come in you can easily identify them as they are highlighted Right click the folder in question and select the Mark As Read item from the context menu and all the items contained in that folder will be immediately marked as read i BE AWARE There are many things that can be done automatically using Rules and they should be ae investigated if you find yourself repeating the same process over and over again Copy To Folder Only available for folders containing mail or RSS item types Select this option to copy all folder items to another folder Items are also left in the original folder The Copy To Folder dialog is shown to let you select the folder where to move items to Move To Folder Only available for folders containing mail or RSS item types Select this option to move all folder items to another folder Items are deleted from the original folder The Move To Folder dialog is shown to let you select the folder where to move items to Empty Folder This feature is only available for mail type folders
15. click the Get New button on the Menu Bar You should only choose to synchronize folders that are not updated automatically by the server These folders are usually but by no means limited to the Inbox and Spam folders Other folders may be populated by the server in accordance with any Rules you have set up to organize your incoming messages If you have set up any Rules to file messages in other folders you should probably set those folders to synchronize Right click on the folder and click the Synchronize menu item to have the folder synchronized when you reveal the Context Menu again this menu item is marked as selected w Synchronized Page 25 IceWarp Server WebClient User Guide Click the item again to stop this folder synchronization NOTE Folder names in the folder tree are followed by bubbles with numbers of unread emails if folders contain them If you want to have these numbers synchronized after clicking the Get New button use the Synchronize option for the appropriate folders Otherwise this number is synchronized after clicking the folder name Inbox is synchronized by default Manage Content This option allows you to Mark As Read Only available for folders containing mail or RSS item types As you browse through your messages or RSS feed items they are automatically marked as having been read There may be times when you want to mark quickly all items in a folder as having been read which this option
16. during the screen sharing click the Add button select the file s you wish to transfer select the recipient s and click Send el IceWarp Meeting H File Transfer Add Remove Recipients Ge Geng Cancel Page 40 IceWarp Server WebClient User Guide Settings You can set your preferences e g Language or Picture Quality in the Setting section of the IceWarp Meeting dialog Il IceWarp Meeting H Jh Show panel always on top IceWarp Meeting version 4 5 140117 Page 41 IceWarp Server WebClient User Guide Call The New menu Call item is one of those that can be a bit complicated WebPhone is Online connected to icewarp com Phone Book Dial History Missed Incoming Outgoing Q Search Contact Name A Company Department Jiri IceWarp Technology Development Josef IceWarp Server Core IceWarp WebClient Display only WebPhone contacts luk icewarp com ra 1 rem lt WebPhone Offline Information whether an internal client or external one is used ne i WebPhone is Online gt xt Click the button to open the Options dialog Phone tab to manage WebPhone settings For Options more information refer to the Tools Options Phone chapter Phone Book Phone numbers of contacts from the default contact folder set under Tools Options General Default Folders are shown here ERREECHEN Search Fill in a name phone number or its part To perform
17. ga acacus JPG SmartAttach ed Alison lt a 09 11 2011 1 EELER i Drag amp Drop files here KEE ee Ee Tidal Top Tips txt 8 7 kB A Unlocked Top Tips Tides Any sailor who has explored the British coast will be well aware of the massive power of our tides Indeed Avonmouth has the second highest tidal range in the world with a rise of 15m With this in mind it s vital to fully understand and interpret tide tables and even for the most seasoned mariner a quick pre season refresher is handy Drag and Drop to Trash Whatever you want to delete any item type email message folder IM contact just use drag n drop Drag the item onto the trash bin icon within the Navigation Pane and drop it when the icon becomes highlighted red It is the whole magic Hold the CTRL key when dragging and dropping not to be asked to confirm deletion Page 112 IceWarp Server WebClient User Guide Multiple Calendars This feature allows you to display more calendars in combined view It can be very handy when planning your events Just tick the calendars you want to have displayed ff Mike Sparrow Calendar Customers Customer W Calendar Resources m Ford L13 4830 meating room Fri 18 October Sat 19 October Luk CZ Michaela CZ H H H H H H H H H H H H H H H H H H Cem ch H H H H H H H H H H H H H H H F E Es i za f Every calendar has its own
18. gave you with IceWarp WebClient Within the Private Certificates page you can manage your certificates The Other Accounts page lets you define other email account messages you own so IceWarp WebClient can download those messages for you as well keeping all your messages in one place accessible from anywhere you have Internet access and a compatible browser My Account Your primary account is the account that is defined on the server This is the one your administrator provided with IceWarp WebClient Page 45 IceWarp Server WebClient User Guide LX Options Accounts Mail Calendar IM Phone General Licenses Import Export My Account arp com Private Certificates Disk Quota SMS Quota CH Other Accounts Name Mike Sparrow Description Mike Sparrow Alternate Email mike icewarp com Change password Last Login Time 95 12 2013 14 15 Last Login IP 127 0 0 1 wen ee Disk Quota This graph shows your server disk space limit Hover over the graph to reveal detailed information The numbers show used space percentage used space size disk space quota This graph is shown only in the case this limit is set by your administrator SMS Quota This graph shows your SMS quota Hover over the graph to reveal detailed information The numbers show sent SMS percentage sent SMS number your SMS quota This graph is shown only in the case this limit is set by your administrator This is your name as you want it to be di
19. have to confirm exit of both composed emails and WebClient itself Desktop Notifications Tick the box if you want yourdesktop to show pop up notifications about email arrival Not all browsers support this feature Never notifications are not shown Auto background only browser notifications are shown only when the WebClient window is not focused Always browser notifications are shown always Show Favorite Folders Tick the box if you want to have shown Favorites within the Tree View pane Use Flash upload for Flash upload allows you to upload multiple email attachments at once Sometimes this can cause attachments problems with SSL Un tick this box in this case Use Open in Office When an email attachment has a suitable format MS Office it is possible to open it in the when possible appropriate MS Office application Word Excel etc Tick the box if you want to enable this feature Date format Select the date format you want to use from the dropdown list Time format Select the time format you want to use from the dropdown list US time format AM PM is supported hh M Mitt Default Folders This page allows you to change mailbox folders mapping Global Settings Trash 7 Trash Sent Sent Default Folders oe Drafts O Drafts Anti Spam T Contacts a Contacts Calendar ES Private Events Tasks Li Tasks Notes E Notes Journal IDN journal Documents Files w OK
20. menu item to log out from IceWarp WebClient The WebClient login screen is shown For more information on login refer to the Getting Started Logging into IceWarp WebClient chapter Page 88 IceWarp Server WebClient User Guide Miscellaneous Autofill This feature helps you to select email addresses After a couple of characters is written autofill suggests email addresses that contain these characters It offers all contacts from the user s contact type folders even if contacts only created but never used all contacts even if only created but never used from GAL Global Address List if GAL is used plus 10 to 15 last written contacts that are stored at cookies Message er MN 8 John lt john icewarp com gt B I U Ar G allt semm Y z T Paragrapn e Z wf PM Esc F ei ci D DI KW ZG CO 4 Send vd Save D Attach from Local Disk J Attach from WebClient tt Options Sending GroupWare Items as Email Attachments WebClient provides an excellent possibility to send your contacts events tasks notes etc easily as email attachments 1 When composing an email message click the item icon see the figure Page 89 IceWarp Server A gw items WebClient User Guide i hz ees TO Subject gw items Ay of a fC m nfi Hi John Find the agreed GW items attached Regards Peter ohn Doe lt john doe icewarp com
21. messages on This option overrides the effect of the Move deleted messages Trash folder option above Empty Folder action when you use the right click context sensitive menu and select Empty Folder If this option is checked then all items in a folder will be deleted rather then moved to the Trash folder Automatically add Checking this box tells IceWarp WebClient to automatically add to your Contact List anyone you message recipients to send a message to whose email address is not already listed Address Book Automatically display Checking this box tells IceWarp WebClient to automatically display images of emails in html external inline images format Images of emails in Spam folder are not displayed Automatically preview Checking this box tells IceWarp WebClient to display attached image file s as previews in the attached images reading pane Group Subject prefixes Checking this box tells IceWarp WebClient to show a number of messages with the same subject E g Re 4 Document corrections means that this is the fourth replay Use Reply prefix gt If this checkbox is checked text of replied messages is marked by the gt prefix This applies only when plain text is used Page 50 IceWarp Server WebClient User Guide Mail Compose General Save sent messages to Sent folder Encrypt messages Mail Compose Digitally sign messages SE Request read confirmation Forwarder Check for empty subject Append My Details v
22. n usc cteerssseraus O E eat E A 65 PONG E EE 66 ME 67 Istant WIESSA TE 68 GM EE 68 El e e 69 Adding Contact Service Subscription 69 SUBS CHOU S TI EE 71 MISC AN COWS E 73 iert 76 GONTA E 77 EE nt 77 Default ele do epeme eee reeearer ence eer a 78 ANES AUN NEE 79 MOVED O e 82 MODO een E E T E E O 82 EDOM EE 83 GOUD E 83 WIG DING ET 84 eege ERT Te 84 Seil 84 SVM CIPOMIZ e WEE 86 DEVICE E 87 TAG ie pases EE 87 SW IGM ITEM ha Ce tars Ee 88 e Rive aCe EE 88 ee 88 Ee Ee EC 89 Te E 89 Sending GroupWare Items as Email Attachments cccccccsssecceceseeeecaeesccesaeeseeesaeauees 89 Sending GroupWare Items via WebClient Instant Messaging cccccsseeceeceeeeeeeeeeeeees 91 Inserting Pictures into Email Body ws ciic civerixecpvcnsdsescariwncsvestceeverixnvenicheaverimneves teva 91 Forwarding Multiple Messages as Attachments 93 Google Maps Integration BEE 94 Attaching Multiple GIE 96 File Upload Progress INGICAtION egene Ergo a a N a EE 96 Ge ge ee e E 96 e 97 Savine EmMa WiCSSASSS EE 98 RT ee 99 Delivery REES eege EES 100 International Domain Names SUD POIs eegen eebe Seegc gege a eege ge 101 Address BOOK Selection KEE 102 Meeting Scheduling Distribution List Support ccccccceeeececeeeeeeceeeeeeeeeeaeeeeeeseaeeeeees 103 Change Invitation Announcements 103 tags En CIN EE 104 Calendar Ee E 106 Email Address in Mail View Context Menu 106 Contact Dialog Full Name Show As and P
23. press the button to define a custom message to be sent You can set the To From Subject and Body parts of the message and Server Variables can be used Edit header Check the box and press the button A simple dialog opens letting you select which header to manipulate and how to manipulate it Set message priority to Check the box and select a priority for the message from the dropdown You can select from Lowest Low Normal High and Highest Set message flag to Check the box and you can select flags which be set for this message Multiple flags can be selected Page 60 IceWarp Server WebClient User Guide Read Confirmation The Read Confirmation feature allows you to structure a standard message that will be sent if a message comes in with a request for read confirmation Variables can be used here to automatically add values to the message General Allow sending Ask me before sending e i Subject Read SSUBJECTS Mail Compose e a Your message has been read Autoresponder Bee Message details follow Rules From FROM To TO Read Confirmation Date DATE Signature Subject SUBJECT wen ee Allow sending Select from the list e Ask me before sending you will be always asked whether you want to send confirmation e Always confirmation is always sent without asking e Never confirmation is never sent Subject Enter a subject fro the Read Request In the example above
24. revisions of documents pr estos Time zone Select your time zone Server time ceWarp WebClient will use the time used by the appropriate server This option can cause time differences when traveling to countries that use different rules for summer day light saving time Floating time All events will keep their original times regardless of traveling to different time zones time zone Event times will be changed to the actual time zone E g You have created an event from 15 to 16 o clock in Prague CET Central European Time and traveled to Boston ET Eastern American Time Times will be shifted for 6 hours from 9 to 10 o clock For additional information on time zones refer to the Miscellaneous chapter Time Zones section Day begins at Set your normal start time for working hours This will affect the coloration of hours when you are in the Day view of the calendar Day ends at Set your normal end time for working hours This will affect the coloration of hours when you are in the Day view of the calendar Week begins on Select the day that you wish to be displayed as the first day of the week This affects the Week view and Month view of the Calendar Week starts on actual If you wish you can check this option and the Week view will start with the current day as the day first day of the week This can be useful if you always want to see a week ahead in the week view This only affects the
25. search hit Enter Tor reveal all contacts click the cross icon on the right side of the Search field Display only Tick the box to have only WebPhone numbers shown WebPhone contacts Call Select the contact s name from the list and click the button to perform a call Refresh History Click the button to update a shown list Page 42 IceWarp Server WebClient User Guide on the History Missed Incoming and Outgoing tabs NOTE You can reveal this dialog either from the New menu item or by clicking the phone icon within the Communication Bar see the Main Screen section A You may face a warning message announcing that JAVA is not installed on your computer It is needed for this service In this case follow the link download and install the latest JAVA 6 or 7 Update E WebPhone Alert Thank you for running WebPhone There is however one step missing if you would like to make calls from WebPhone directly in your Internet browser it is necessary to install Java Virtual Machine which is currently either missing or is not enabled in the browser Please navigate to 32bit version of Java at http www java com and install it on your computer if you want to run WebPhone Restart of the browser is required after installing Java Virtual Machine Page 43 IceWarp Server WebClient User Guide Settings When you hover over your avatar within the Communication Bar the Settings menu is shown Here you ca
26. selected document Within the New Revision dialog enter a Revision descriptive comment Notify of Select this item to set changes notification The Notification Details dialog is shown Here you can Page 12 IceWarp Server WebClient User Guide and click OK Lock When working with some document it is very useful to lock it to inform other users disable other changes and prevent work loss Use this option to have an exclusive access to the document When the document is locked other users are not able to perform any changes When done unlock the document by selecting this item again NOTE The keys icon within the Menu and Search Bar has the same function Changes Automatically notify all collaborators about changes selected by default or select users that are to be notified use the plus button next to the Notify also field or combine both these ways NOTE Notifications are not sent always once set In the case you want to send notification after performed and saved document changes you always have to click this option select recipients Send as Select this option to send the wished file as an email attachment Email The email composer window is opened with the file attached Select this item to assign wished tags The Tags dialog is opened For details refer to the Tags Management chapter Select a file and click this item The file name is highlighted you can to change it Hit Enter Move to Select a file an
27. tab Alternate Email field filled in Your new credentials are sent to this email address plus to your email account on IceWarp Server Page 8 IceWarp Server WebClient User Guide Upper left hand Select the interface type you want to use link Desktop fully featured email interface Desktop here SE l P Tablet interface optimized for tablets slow connection or older browsers without JavaScript Mobile interface optimized for mobile phones Interface type offer is based on the last login plus the currently used device type Upper right Select your language from the list hand link English here Learn more Click the arrow to open a simple guide that describes installation and use of different interfaces about all and email clients features Main Screen Once logged into IceWarp WebClient you will see the main screen E Compose New T ER Reply E Reply To All a Forward M CH a h gt Wa From Subject weekend sailing icewarp com project documentation SS Sent Alison project kick off meeting Trash pT eme View CH Contacts Menu and Search Bar Communication Bar John Drafts Pa Flavio Admin e E WI SH Bartholomeoc Dias a ge f k i d Private Events Flavio project kick off meeting Thu 29 08 2013 16 13 Soubory Gamma Alison lt alison icewarpdemo cz gt Archive
28. the SUBJECT variable is used to append the original subject of the message to the subject of the receipt This adds value to the message as the sender can immediately identify what message has been read Textbox Enter the standard message you want to send as a Read Confirmation In the example above the server variables FROM and TO have been used to identify the original sender and recipient to add value Page 61 IceWarp Server WebClient User Guide Signature You can define a standard signature which will be applied to all outgoing messages Another feature you can use is selecting your aliases or email addresses of groups you are a member of General Add B IZ U A Z 7 Font Size SC e E SS SS Default aragrap Mail Compose Paragraph EE Ee Autoresponder Outward bound Forwarder dee Horatio Hornblower Rules ss Commander Rename Remove HMS Hotspur Read Confirmation g e Advanced Options Signature From Address horatio h icewarp com Add Enable Full name Horatio Hornblower New Messages Ahoy Replies Outward bound New From Address Se Click the button to define a new signature The Add dialog is shown Add Name Ahoy of Add x Cancel Specify the signature name and click the Add button Use the right hand text area see the Text area field After creating a new signature click the OK button In the case you want to create more signatures just crea
29. the contact Repeat it for all contact you want to select Click OK 4 Inthe Sharing and Permissions dialog select Permissions for individual users for both Items and Folder Administration respectively full rights click a user and tick the appropriate boxes Click OK Page 24 IceWarp Server WebClient User Guide E Sharing and Permissions Journal Inherited Enter Address User Permissions alison icewarpdemo com Custom dias icewarp com Read T X Address book Remove Permissions Items Read Write Modify Delete Folder Read Write Delete Administration Administer aw Inherit x Cancel NOTE You can use the same way for sharing of a whole account Subscribing Folders When someone shares their folder account to you a notification email is sent to you Just click the Subscribe Folder Subscribe Account respectively button The shared folder account is added into your folder tree automatically Working with Shared Folders Shared folders usage is quite obvious but this feature combined with other ones can became a powerful tool for email correspondence managing For example combination with email rules both server and client defined can be very efficient and save a lot of time when handling big amounts of email messages Synchronize Available only for folders containing mail items The Synchronize option lets you choose which folders will be synchronized with the server data when you
30. time convertor project status meeting General Repeating Schedule Attachments Title project status meeting Location HQ Crastal Tower Online meeting Gl From 07 10 201 9 00 e GMT UTC e To 07 10 201 10 15 e Change Default Timezone Duration o Days 15 All day event d Remind me 15 Minute s before Show as Busy e Calendar Calendar Agenda WD Tags Ti OK x Cancel gt Use the drop down list next to the From To time controls to specify the desired time zone There are GMT UTC and many major locations around the world available Besides all continents also major world regions are included e g Pacific Using the feature as a time convertor is smooth and easy 1 Specify event times From To e g 10 am 12 am and select your time zone e g America New_ York 2 Select your partner s time zone e g Europe Prague In the From To time controls you can immediately read event local time in Prague 4 PM 6 PM or 16 00 18 00 if using the 24 hour time format Local daylight saving times are respected If a converted time crosses midnight the event date is changed Page 99 IceWarp Server WebClient User Guide Delivery Reports This feature keeps you informed about the status of your sent email messages It works provided that it is set on your server ask your administrator Tick the Show DeliveryReport box to reveal it click the
31. to obtain a read confirmation NOTE The outcome is entirely dependent on the settings of both the receiving server and the recipient s client setting so a request for a read receipt does not guarantee getting one You may also get a receipt from the receiving server before the receiving client picks up the message so the fact that you do get a receipt could be as misleading as not getting a receipt Check empty Subject If the box is checked you are warned in the case you are trying to send a message without its Subject filled in Append My Details Check this box if you want to have your My Details information attached to all your outgoing vCard messages See the My Details chapter Add standard Check this box if you want to have your signature separated from message text Two hyphens Signature separator are used Signature at the top of Check this box if you want to have your signature placed above message text message Use SmartAttach Select whether you want to use the SmartAttach content filter This filter extracts message attachments saves them to the specified directory and adds a link to them to the email message body It is possible to set a limit for attachment size SmartAttach is used only for bigger attachments Message format Use the drop down to select the type of message format you want to use as default this can be overridden when you are drafting a message HTML this format lets you use a selec
32. without necessity to browse for them using the Upload button Having them found in a file manager you can just drag and drop them to the message composer window The same works for uploading files into File type folders A BE AWARE To be able to use this beautiful feature you have use a web browser that supports HTML5 Currently December 2013 those are FireFox Google Chrome Internet Explorer and Safari drag n drop file PICO O mile phe p cee Dear Friend Attachments will be saved to your Documents and replaced by download links in the email body Attachments Icons You can easily see what file types are attached to incoming messages WebClient supports more than 30 attachment icons out of more than 60 file types including PDF Word and text editors Excel and spreadsheets PowerPoint and presentations Text Images Audio Page 111 IceWarp Server WebClient User Guide m Video m Archives and more crewlist pdf passage_planning d tidal_rate x1s lies KI 1282 kp eg dree 9 D upload ltem Preview This feature lets you preview all IceWarp WebClient items without necessity to open them You can preview any item type mail file task contact note etc but even items in the Recovery Items folder which is a mixture of item types Just select the preview type Normal Wide see the Main Screen chapter H Filename A Description Modified B Tidal Top Tips txt
33. x Cancel Click the button with an icon next to the appropriate folder to select the wished destination Page 78 WebClient User Guide IceWarp Server 7 Select folder ft Mike Sparrow Inbox Drafts Sent Trash k Archive Customers Done If the wished folder does not exist create it before Anti Spam This page allows you to manage anti spam and quarantine settings Global Settings Anti Spam Quarantine Default Folders Spam reports mode Disabled we Anti Spam R Spam folder mode Default EE Anti Spam Check this box if you want your incoming messages to be processed with IceWarp Anti Spam engine NOTE This option is only available and may only be changed if your administrator has allowed it Quarantine Check this box if you want your incoming messages to go through the quarantine process NOTE This option is only available and may only be changed if your administrator has allowed it Spam reports mode The spam report is a daily email containing a list of soam and or quarantined items that have come in to your mail queue Page 79 IceWarp Server WebClient User Guide Select soam reports mode Disabled you will not obtain spam reports Default spam reports follow server settings If in doubt ask your server administrator New Items only new email messages are listed in soam reports All spam reports list all soam and quarantined messages Spam folder mode You
34. 11 IceWarp Server WebClient User Guide Tasks and Notes e The Manage Delete and Preview icons have the same functions as described within the Mail section above Documents More and Pop up Menu B NOTE These two menus can slightly differ Download Open Share Link Word Document Document Properties Excel Spreadsheet New Revision PowerPoint Presentation Notify of Changes Text Document Lock HTML Document Send as Email Tags Rename Move to Folder Copy to Folder Delete eem oes Download Select the item to download it The usual Open Save dialog is shown Select the item to open the document in a simple editor New Select the item either to Upload File to the Files folder or create a new blanc document here select the document type This documant can be instantly edited Share Select the document and this menu item The Public URL dialog is shown It includes a public URL that you can send to users you want to share the document with Document Click the item to open the Files dialog that shows properties of the selected document Properties This dialog consists of two tabs General enter some descriptive text Use the Tags button to select tags at will Revisions the list of revisions is shown Select the appropriate revision and use the buttons to Download this revision Edit Comment Revert to this revision or Remove it See the figure bellow New Click the item to create a new revision of the
35. All folder items email messages are deleted Right click the folder name select the Empty Folder item and confirm the action by clicking OK Delete Folder Right click the folder you want to delete select the Delete Folder item form a pop up menu and click OK to confirm the action Filter This option allows you to filter folders within the folder tree It is useful in the case you have very extensive folder list Select this option In the lower part of the folder tree pane a search text field appears Page 26 IceWarp Server WebClient User Guide Write a folder name or just its part All folders that contain this string are shown Delete the string to have all folders shown Refer to the Folder Quick Filter chapter for an example Add to Favorites You may want to add your most frequented folders into Favorites Right click the wished folder and select this option NOTE To have Favorites available you have to enable it Options General Layout Show Favorite Ce Folders Export Folder You may want to export save some groupware folders Right click the folder and select the Export Folder option the Open dialog appears Select the Save File option and click OK The Save dialog appears Browse to the wished location optionally rename the file and click the Save button Recover Deleted Items This option is available only for groupware folders Deleted items are moved into the Recovery Items folde
36. Card Rules jel ee cr Add standard signature separator Signature Signature at the top of the message Use SmartAttach Yes Y Message format HTML Response Message format Auto Y Priority Normal Spell checker English Text direction HTML Left to right T Font Default Size Default Charset Auto Unicode UTF amp 8 k Alias Mike Sparrow lt mike icewarp com gt e Reply To address en een Save sent message to You should check this option if you want to save a copy of the messages A copy of each sent Sent folder message will be saved in the Sent folder NOTE The Sent folder s actual location can be affected by Folder Mapping Page 51 IceWarp Server WebClient User Guide Encrypt messages Check this box to have your messages encrypted NOTE You must acquire and install a valid security certificate for encryption to work correctly Digitally sign messages Use this option to have your messages automatically signed with the signature you set up in the Signature options Request read Select whether you want to have a read confirmation email sent to you when your recipient confirmation reads the message Recipients are asked whether they want confirmations to be sent Never read confirmation is not sent Always read confirmation is always sent Ask me before sending the Read Confirmation is shown before messages are sent You can choose whether you want
37. December 11 2013 2 Click the Open license dialog button The License dialog opens Navigate onto the Online Activation tab 1 Acquire your activation key via Web Wert Tools Licenses menu or from your administrator or purchase a client license from http Awww icewarp com purchase 2 In order to obtain the license enter the activation key into the below field and press Activate License ejwBgAB 8SenRGHIcIKQY jrsOXQngtjqhETH5plQP6FsQ2 dK1In0d2H5plQP6FSQ2bl pitgKLvLSq 3KoRGHJcIKQYIjrsOX LokKVAJOr9qCHgayve 5XrxyXw 9OqKFxn9n Identification Key LBE ASAP OF ZA IO BOUET Activate License 3 Insert your key into the Activation Key field Click the Activate License button 4 Two situations can occur e The license server is online your license will be activated just confirm the notification message e The license server is offline follow instructions included in the License Server Offline dialog 5 After saving this license and clicking the Enter License button in the standard Open dialog select the obtained new license file and click Open Click OK Activation is complete now Page 81 IceWarp Server WebClient User Guide Import Export IceWarp WebClient allows you to export and import Contacts and GroupWare data to various file formats These files can be used as backups allowing you to have restore points or as a means to copy your data to other locations Import The
38. Delivery Report Reply to Address mike icewarp com vd Save W Attach from Local Disk J Attach from WebClient tt Options Page 32 IceWarp Server WebClient User Guide If not pre selected enter your email address or select it from the list Show all entries Click the icon if you want to use the From Cc and Bcc fields icon To Cc Bcc Enter email addresses of the recipient s and users that are to receive message copies or blind copies Use the button to open the Select Contacts dialog with an address book and suggested contacts Subject Enter a short message description topic Text formatting Use these tools to format the message body text tools These tools are enabled only if the HTML format is selected Options Click the button to reveal advanced email settings For detailed description of these settings refer to the Options Mail Mail Compose chapter Attach from Local Click the button to upload a file as an attachment The usual File Upload dialog is shown Disk Attach from Click the button to attach a file or item contact event etc that is already located within WebClient WebClient Use the shown Select Item dialog to browse for the file item Click the button to save the message into the Drafts folder Click the button to send the message Red cross Discard This button is placed in the right hand upper corner message Click the button to close the message The Save message dialog is show
39. IM status is Away Also this correspondence will be marked by the IM prefix In the case you want to set receiving IM messages as emails when your status is Away do the following 1 Navigate into the Options Mail Rules dialog and click the Add button 2 Fill in the rule name into the Title field 3 On the Conditions tab click the Add button twice Set lines exactly as shown it the image Match case 0 Whole word Recipient e contains k xmpp AND Recipient e contains e status away status 0ffline E Match case 0 Whole word 4 On the Actions tab tick the Message box and select the Delete item from the list 5 On the same tab tick the Send message box and click the button next to it The Message dialog is shown 6 Set all fields exactly as shown in the image Message SFrom_Domain s Page 28 IceWarp Server WebClient User Guide 7 Click OK three times Reading Pane This pane lets you view emails without necessity to double click them in the Items View frame project kick off meeting Thu 29 08 2013 16 13 Alison lt alison icewarpdemo cz gt Dear Mike Note the term of the project kick off meeting please Best regards Alison alison icewarpdemo C7 Communication Bar This bar lets you manage the built in instant messaging client WebPhone and Online Meetings The bar consists of e WebPhone icon click the icon to make a WebPhone cal
40. Import page lets you specify a source file destination folder column types and sharing mode to import Import 1 Upload your backup file 2 Select destination folder Upload IT Contacts Load Export ER GroupWare vi OK x Cancel pr mien Upload your backup Click the Upload button to open a standard file browser window allowing you to locate and file select the source file for the import NOTE The target folder should be of the same type as the data within the source file NOTE It is possible to upload only one file at a time In the case the file is very big its upload can be very time consuming it can last even ten minutes Select destination Click the button to open the Select Folder dialog where you can select the folder where you folder want to import the data 7 Select folder ff Alison Contacts Private Contacts Yachties wen Click the button to perform import The Select column types for import section is shown Page 82 IceWarp Server WebClient User Guide Export The Export tab selects very similar items to the Import sheet except this time the folder is the source and the file is the target Import 1 Select source contact folder 2 Select export type 3 Export to file a Contacts CSV Comma k Export i a ee re GroupWare w OK x Cancel wen ee Select source contact Click the button to open the Select Folder dialog and select a folder to export folder Select export type S
41. age 94 IceWarp Server Google Maps Masarykovo nabrezi Praha SESS 10 Masarykovo nabrez Prague Address is approximate L Google iik ES ee Wa sarykovo n b e Myslikova AE 2013 Google WebClient User Guide In the case your address search gives more results just click the marker in the most appropriate position Google Maps Masarykovo namesti Praha FY uj Zlonice A us Ki i Slam Ee S Nov Straseci mn Kladno Wik 7 Unho as K ivokl t Ae Co L Beroun X K ivokl tsko i Zdice biroh Horowice minit d to ey Jince Map data 2013 GeoBasis DE BKG 2009 Google Show Address Henatky nad Jizerou Neratovice em Brand fsnad Lysa nad Labem Stara Labem_ Ai Kralupy nad Vitavou mi Zdiby ka Boleslav AE bat Ac Praha giada EGT e ee d Prague 20 ies v z L z Pr Prague W Cesky Brod eine WK es e 3 i 3 i Prague 11 ER l zaa Di en iP D Kostelec nad Ch e sve gf Me S pi ke S rava stechovice T nec n ada r S zavou Wm Page 95 Open Google RA a i Map Satellite U Ra hep Burk Pod brady Velky Osek Kolin Kutna F F kv Lr Uhlifsk Janovice Hh Si Zbraslavice Terms of Use Report a map error Term sof Use Report a problem IceWarp Server WebClient User Guide Attaching Multiple Files You can attach multiple files to an email message usin
42. ail address is added to the selected contact Add To IM the Add IM Contact dialog opens Invite To Appointment the Appointment dialog opens project deadline da Reply A ReplyTo All g Forward m Redirect project deadline Mike Sparrow lt mike icewarp com gt De mike icewarp com yol Send Message Mik Create New Contact Add To Existing Contact Add To IM Invite to an Appointment Page 106 IceWarp Server Contact Dialog Full Name Show As and Phones j J FFI i wl e wf Trafa cr a James jesse Woodson WebClient User Guide General Personal Business Full name Jesse Woodson James Show As James Jesse Woodson Sort As James Jesse Woodson fuk ward jesse Woodson James Company James Younger Gang Job outlaw Phone s Work 1 e Home 1 e Fax Work Mobile e wis 4 Note Attachments Email 1 jesse w james net L Email 2 GE Email 3 or Certificates aaa A Ge To fill in the full contact s name click the Full Name button The Full Name dialog is shown Page 107 IceWarp Server WebClient User Guide a Full name Title Mr First name Jesse Middle name Woodson Last name James suffix l T From the Show As list you may want to select the combination that you prefer Phone s coor Work U T 870820146 Assistant ke R76112244 SIP T 234 Mobile 706242444 Work 1 Wo
43. al may put unnecessary resource strain on your mail provider s server s Remember you can always click on Get new in the Menu bar if you are waiting for an urgent message Save draft messages Check this box and any message you in the process of creating will be saved at the interval you every Minutes specify in the text box This can be extremely useful if you are using an unstable connection to access and reply to your Page 49 IceWarp Server WebClient User Guide lL messages Messages are saved to the Drafts Folder Empty Trash every Check this box and all messages in your Trash Folder older than the number of days you specify Days in the text box will be permanently deleted NOTE This option is directly affected by the next setting If you select to Move deleted messages to Trash Folder then you should use this option It can also be affected by Folder Mapping as you can specify a different folder to be your Trash folder Move deleted If you check this option then any messages you delete using the Del keyboard shortcut the messages to Trash Delete Menu Bar Item or the Right click Context sensitive menu will be moved to the Trash folder folder rather than actually be deleted Used in conjunction with the previous option this can give you a window of opportunity during which you could retrieve an accidentally deleted message Remember that the actual location of the Trash folder can be affected by Folder Mapping Delete
44. aunch this conference again Page 36 IceWarp Server WebClient User Guide Join Meeting 1 Follow the step 1 of the Start Meeting section 2 Click the Join existing meeting button The Meeting ID dialog is shown C Meeting ID 384565513 3 Enter the Meeting ID This ID you can find in the meeting invitation mail The Meeting dialog is shown see the Start Meeting and Meeting Dialog Other Features sections Schedule Meeting Follow the step 1 of the Start Meeting section Click the Schedule meeting button The Appointment dialog appears On the General tab fill in at least the Title From and To fields On the Schedule tab use the Address Book button to select attendees participants ET a Ze NOTE The Appointment dialog features are very same as when creating a new event 5 Attendees obtain information email messages where they can either accept or decline invitation Subsequently you are informed by email message and within the meeting event dialog Schedule tab Page 37 IceWarp Server WebClient User Guide Meeting Dialog Other Features CJ Meeting 02 21 t oe O0 All attendees Invite CU Share desktop Record audio Meeting URL http server icewarp com webmail meeting 804751411 If you want to call in dial one of the following numbers Peter Phone 420299149944 Mike VoIP conference 804751411 icewarp com A Will This information can be anytime vi
45. can choose to have all soam messages delivered to a separate folder By default this folder is called Spam but may have been mapped to another folder name via folder mapping see the Default Folders section Select spam folder mode Default the server spam folder mode is followed Do not use Spam folder spam messages will arrive into your Inbox Use Spam folder Spam folder is created soam messages will arrive into this folder Licenses This tab is used for transfer of activation keys for IceWarp Outlook Sync and IceWarp Desktop Client besides sending these keys by email your sever domain administrator can do this If activation keys are available you can find them on the appropriate tabs and use them to activate already installed IceWarp Outlook Sync IceWarp Desktop Client respectively Copy the key and use it when registering the appropriate product Desktop Client Product Activation Key use Copy amp Paste e wBgAB 8SsenRGHIciIKOYjrsOXQngtjqhET Outlook Sync dK1In0d2H5plQP6FSQ2bI pitgKLvLSq3Ko LokKVAJOr9qgCHgayve5XrXyXwW79SqKFxn3n qnYw NAmig UIMZEEMI MS4ggTwyhk 7x _ For example when registering IceWarp Outlook Sync do the following 1 Inthe MS Outlook main menu select the Add Ins Settings items The IceWarp Outlook Sync Settings dialog opens Navigate to the License tab Page 80 IceWarp Server WebClient User Guide License subscription expires on Wednesday
46. ched if it is found but as part of a longer string Title Spam Conditions Actions Message Stop processing more rules F Forward to F Move to Gg E Copy to E E Encrypt message E Send message PA E Edit header an E Set message priority to normal T F Set message flag to Flagged Labell Label4 Seen Label2 L Label5 _ Nonjunk L Label3 Labels _ Junk y OK x Cancel Selecting the Actions tab lets you choose which actions will be applied to a message if the conditions are evaluated as TRUE B NOTE Multiple actions can be selected and they ALL will be performed Page 59 IceWarp Server WebClient User Guide we ee Described within the Conditions section Message Check this box to perform a standard action to a message Select an action from the dropdown Accept The message is accepted to your mailbox Reject The message will not be accepted and the sending server will be told that the message has been rejected The sending server may notify the original sender Delete The messages will not be accepted but the sending server will not be informed of that fact so the original sender will think his message got through Spam The message is marked as Spam Quarantine The message is put into the Quarantine queue NOTE If you do not select this box then all messages are by default accepted Stop processing more Check this box and the server will not process this message wi
47. color its events too Double click the wished event to edit it Events keep their flag colors Page 113 IceWarp Server WebClient User Guide To add a new event to some calendar in this mode un tick all other calendar folders within the tree pane and make sure that the appropriate calendar is highlighted bold by clicking it B NOTE This multiple display mode can also be used in the list item view Whitelisting Blacklisting Items This is another feature that can ease your work In the case any genuine email falls into your Spam folder just drag and drop it into the Inbox folder or the Whitelist one of course Done the email sender is whitelisted Any spam message in your Inbox Drag and drop it into the Spam folder or the Blacklist one vCard Import vCard is a contact information container which may contain one or more contacts including the information such as names addresses phones emails photos attachments etc They usually come in the form of files with the vcf file extension It is possible to send vCards contacts as email attachments see Sending GroupWare Items as Email Attachments in this chapter In the case you have obtained such an item just right click it and select Import to WebClient The Contacts dialog is shown Click OK to save it A BE AWARE This feature is only functional in the case the SmartAttach technology was not used when the m message was sent Files On Line Editing This powe
48. d click this item Within the Move to Folder dialog select the folder the file is to be moved to Folder Select a file and click this item Within the Copy to Folder dialog select the folder the file is to be copied to Folder Select a file and click this item to remove the file Document Properties Dialog J IW Server PHP API docx Files Ga Gei IW Server PHP Al doc 20 2 kB l Upload General Revisions Date VS Owner Comment 29 09 2013 15 36 mike icewarp com Automatically created revision 25 09 2013 13 36 mike icewarp com Alison s notes 25 09 2013 12 26 mike icewarp com Mike s revision Download Edit Comment Revert Page 13 IceWarp Server WebClient User Guide Search Search uses Smart Search It is a simple text input where you specify your words to search for Special search keys can be used but you can still use a search without keys These keys are specific to each folder type To reveal a list of keys enter the appropriate folder Inbox Contacts etc and write a question mark to the search box Keys are different for different folder types E g keys is free is busy etc for calendar type folders do not occur for mail type ones Sv after Search for messages sent after given d boc Used to specify recipients in the Bec fie before Search for messages sent before givi ec Used to specify recipients in the Cc field from Used to specify the sender from Amy fullte
49. e cross icon on the right e Manage use the icon to perform various actions with calendar items e The Delete and Preview icons have the same functions as described within the Mail section above Contacts KL Call Now LI Meeting P Send SMS e Call Now select a contact and click the button to call the person using WebPhone The Call dialog is shown For more details refer to the appropriate section New Menu Call e Meeting use the button to establish an online meeting with selected users e Send SMS select a contact and click the button to send an SMS to this person The SMS dialog opens It is similar to the mail composer window e Manage use the icon to perform various actions with contact items e The Delete and Preview icons have the same functions as described within the Mail section above Documents e Open select a document and click this button to open it e Create Document hover over the icon and select from the pop up menu the document type e Lock use the icon to lock unlock a selected document In the case the document is shared other users cannot edit it when locked The green icon next to the document means that the document is locked by you The red one means that someone else locked it e More use the icon to perform various actions with documents See further in this chapter e The Delete and Preview icons have the same functions as described within the Mail section above Page
50. e name NOTE In the case you are subscribing a private service gateway you have to obtain the appropriate information from your administrator Insert the service name into the Private field and click Add The Subscribe Service dialog is shown PZ Subscribe Service Please enter your username and password username John Rockwell password GA 3 Fill in your Username and Password for this service You have to have an account created there Click OK to finish registration 4 Goto the Add Contact tab From the Service list select the service you have just registered to Fill in the User ID of the contact you want to add to your roster and his her Display name Optionally select the Group you want to include the contact to Click OK to finish adding of the contact Page 70 IceWarp Server WebClient User Guide Add Contact Subscribe Service Service Facebook Transport facebook icewarpdemo com e User ID 987654321 Display name John T Group Other of OK x Cancel NOTE If you want to add only another WebClient instant messaging user let the Service field set to Default and as User ID use the contact s email address E NOTE If you have changed credentials for a service already subscribed MSN ICQ you have to remove this service from your roster and subscribe again with your new credentials Subscribing Twitter Follow the description above to the step 3 4 After c
51. e rules This is possibly one of the most useful actions as can significantly improve server processing of your message queue when used in conjunction with rule ordering Title Spam Conditions Actions Subject contains e spam E Match case E Whole word OR e Message body e contains e viagra E Match case E Whole word Add Up Down Delete w OK x Cancel The Rule dialog opens when you Add or Edit a rule and allows you to define the rule description conditions and actions On the Conditions tab click the Add button again to define rule condition s NOTE Multiple conditions can be added to a rule and these conditions can be joined by logical AND or OR The AND function always takes precedence over an OR so you may have to create complex condition lists when you want to check three or more items with mixed AND and OR selections An example follows B Assume you want to test for X AND Y OR 2 If you specify X AND Y or Z this will be processed as X AND Y OR Z not what you want If you specify X AND Y OR X AND Z this will be processed as X AND Y OR X AND Z this is what you want we ee Enter a description of the rule you are creating This description should be meaningful and allow you to identify quickly a rule s purpose
52. ee your folders can view the items File sharing Task sharing Reminder The Calendar Default Reminder tab allows you to set default options for new reminders they do not affect or override any options for reminders you already have set Page 65 IceWarp Server WebClient User Guide Main Apply default reminder to new appointments Remind me 16 Minute s e before Default Settings ln Reminder Reminder and agenda email address mike icewarp com E Send daily agenda by email Holidays Send email reminders Weather w OK x Cancel wen Las Apply default reminder Tick the box if you want to use the following reminder settings to new appointments Remind me before Enter a numeric value and select a time unit from the dropdown These values will be used as the default values when you create a new item that can have a reminder associated with it Reminder and agenda Specify an email address for the reminder to be sent to email address Multiple addresses can be specified separated by semicolons e g user1 domaini1 com user2 domain2 com NOTES If no address is specified here your main logon address is used for reminders If you do specify an address then your main logon address will not receive a reminder unless explicitly specified here Send daily agenda by Tick this box if you want to obtain everyday emails with all events for the appropriate day email Send email reminders Tick this b
53. eed to access the URL specified by your administrator using a web browser such as Internet Explorer 8 or Mozilla Firefox You will be presented with a login screen similar to this one Icel arp Desktop v OR English v Sign in Username Password SIGN IN Remember me Outlook Sync How to sync with Outlook easily 3 Don t have an account yet Create an account LEARN MORE Step by step installation Need help Contact our administrator f LEARN MORE ABOUT ALL FEATURES IceWarp e IceWarp Server 2013 i ee Oe Field Description o Username Enter your username or email address of your IceWarp Server email account as supplied by your administrator Enter your password for your IceWarp Server email account Tick the box if you want to stay signed SIGN IN Click the button to log in Create an account Use the link to create a new email account Fill in all fields enter the shown Security code into the appropriate field and click the SING UP button Do not forget to enter your Alternate Email as this is very important for forgotten password recovery Contact our Use the link in the case of forgotten password or other problems with your email account A administrator simple dialog is shown Enter your email address Describe your problem enter the shown Security code into the appropriate field and click the Send button This works properly only in the case you have the Options dialog My Account
54. elect the wished file export type either vCard or CSV For the CSV type select a separator choose from Comma Semicolon and Colon Export CSV file Click the button to open a standard file browser dialog allowing you to select the location and a file name of the exported file GroupWare The Groupware page allows you to export and import your groupware data Import XML with GroupWare backup Export W Import Export WE GroupWare ne O oss Export Click the button to open a standard file browser dialog and select the Save File option to select the location and name of the exported file Click the button to open a standard file browser dialog to select the imported file Page 83 IceWarp Server WebClient User Guide Mobile Devices Clicking the Mobile Devices menu item opens the Devices dialog that lists all devices you have ever used to connect to IceWarp ActiveSync Mobile Devices Device Model Device Type Protocol Registered Last Sync BlackBerry Z10 BlackBerry 10 14 0 08 07 13 21 00 10 01 13 13 21 Windows Phone 85 by H1 Windows Phone 8 0 14 12 21 12 18 40 08 14 13 22 47 SAMSUNG Omnia W Windows Phone 10 12 1 12 19 12 12 06 12 22 12 21 33 htc311089aa3960T22b7c htcpyramid 12 0 11 20 12 16 13 appldnpjd3fltshs iPhone 12 1 10 15 12 18 36 CX Properties IW Delete we open Device Model Shows the device model Device Type Shows the device type Shows the Active Sync protocol version Regi
55. enu will appear allowing you to select the type of a new item you want to create 4 Message eo Appointment xz Contact File Task E Note C Meeting KL call P sms H Distribution List Journal These items are discussed in their relevant sections The right side of the bar changes depending on the folder type you have selected Page 10 IceWarp Server WebClient User Guide Mail dn Reply x Reply To All Forward Tl e Bei e Search e Itis obvious how to use the Reply Reply To All and Forward buttons e Use the Manage icon to perform various actions with documents e Use the Delete icon basket to delete selected emails e Use the Print icon to print the selected email message the standard Print dialog opens e Use the Preview icon to select a location of the reading pane e Use the Search field to search within the selected folder Click the left hand icon arrow to refine your search The Search Wizard opens Its content differs according to the folder type For detailed information refer to the Search chapter Calendar Day Week es Month List e Day Week Month use these buttons to select your wished calendar layout e List use the button to display a list of all your events It is possible to sort them by clicking the appropriate column name e Print use this icon to print a selected item The Print Preview dialog is shown Remove unwished events from the list by clicking th
56. ers IceWarp Server can synchronize other groupware folders items as emails E g Files are sent as emails with the original files attached Select what email folders you want to have synchronized Default folders only only folders that your device recognizes as default ones are synchronized All folders all email folders that you have created are synchronized NOTE In the case you have selected GroupWare Folders All folders as email this field is disabled Tick the box if you want to have archive folders synchronized into your device BE AWARE This can generate extensive traffic and consume considerable amount of the device memory Public Folders Tick the box if you want to have public folders synchronized into your device Shared Folders Tick the box if you want to have folders that other users share to you synchronized into your device Remote Wipe USE WITH CARE In the case your device is lost or stolen you may want to set Remote Wipe When this is set and the device connects Internet the first time after remote wipe setting all data within the device are deleted Data on the server stay untouched NOTE Should you set it by mistake revoke it immediately click the Reset Wipe button on the same place It is possible you will be quick enough to cancel it without data deletion Page 85 IceWarp Server WebClient User Guide Synchronization Set other synchronization details here Past Mai
57. es but you should check that your Page 54 IceWarp Server WebClient User Guide Te IceWarp Server policies allow this Subject Enter a subject line for the response here This should be reasonably informative something along the lines of Out of Office do not respond You can use Server Variables in this field see the figure Enter free form text in this box This text will be used as the body of your email Again it should be something informative or useful to the recipient Note that Server Variables can be used within the text area Besides of those shown in the figure you can use Date and Time Respond to messages Check this box and only messages sent directly to your mailbox i e your email address is in the sent to user s email To header will be responded to address only This can be useful to stop the responder responding to mailing list messages and the like Respond only if Use the two boxes to specify to and from dates for the responder to be active between Use the buttons to open calendar selectors This option allows you to set up the responder in advance of your absence as long as you know the dates No Responder For Fill in an email address of a person you do not want to respond to Click the Add button to add the address to a list Select an email address from the list and click the button to remove this address Forwarder The mail Forwarder will automatically send you
58. ewed by clicking the info icon above 10 59 34 Me Hello Peter How are you 11 00 10 Peter Hi Mike 11 00 20 Peter Thanks I m fine The left hand pane contains names of all attendees By clicking someone s name you can send a message only to him her Click the All attendees label to send messages to all meeting participants In the case you are a meeting organizer or moderator you can right click an attendee s name to open the shown pop up menu amp Peter Start Private Chat Make Moderator Dismiss Attendee en Lem Start Private Chat Click the item to start a private chat with the selected attendee Another possibility how to start a private chat is just to click the attendee name within the attendee list To stop the chat just click the All attendees item of the attendee list or the cross next to the attendee name within the chat text field Make Moderator Click the item to establish the selected attendee as a moderator For moderators the same features as for the organizer are available except for audio recording Dismiss Attendee Dismiss Attendee Click the item to terminate meeting participation of the selected attendee the item to terminate Click the item to terminate meeting participation of the selected attendee participation of the selected attendee Page 38 IceWarp Server WebClient User Guide Meeting Desktop Sharing Desktop sharing provides additional features that are descr
59. g one upload dialog for all files provided that they all are placed in one folder 1 Within a composer window click the Upload button The File Upload dialog opens 2 Select the desired files using CTRL click or SHIFT click shortcuts 3 Click the Open button to upload files File Upload Progress Indication WebClient indicates file upload progress within the Attach from Local Disk button It is very useful when uploading big files or bigger number of files This applies for email attachments as well as for uploading files into the File folder uf To Alison Subject map ei D DI K Y Dear Ali q Send d Vu Save W Attach from Local Disk J Attach from WebClient ZX Options Recurrent Event Deletion In the case you want to delete a recurrent event you can choose one of the following possibilities Only this one only the currently opened item is deleted All following the currently opened item and all following ones to the end of the whole series are deleted All the series the whole series is deleted Page 96 IceWarp Server WebClient User Guide This is a repeating item Remove only this one or all in the series Only this one All following All in the series RSS Folders It is possible to subscribe to RSS feeds of various web sites Once you know a RSS channel address e g http www nasa gov rss universe rss create a new RSS type folder
60. hat GroupWare is implemented on your server if your administrator has activated it To learn more about this option and much more about GroupWare itself see the GroupWare Guide please Sharing and Permissions This menu item is used for sharing folders accounts with other users Page 23 IceWarp Server WebClient User Guide NOTE This feature is available for mail folders of the IMAP and IMAP amp POP3 account types only For the POP3 account type mail folders this feature is not available For non mail folders i e for groupware ones this feature is available for all account types Sharing Folders To share a folder in the IceWarp WebClient do the following 1 Select the folder you want to share right click it and select the Sharing and Permissions item 2 Inthe Sharing and Permissions dialog click the Address book button to select users you want to share the folder to 3 Inthe Select Contacts dialog add desired accounts to the Selected field H Select Contacts Address Book e l az Search Contact Name A Email Company Department Alison alison icewarpdemo c Bartholomeo Dias dias icewarp com Portuguese Fleet Mike Sparrow mike icewarp com Choose the desired folder from the upper combo box List of contacts is shown You can search in this list use the Search field To place the wished contact to the Selected field highlight this contact and click the Selected button or just double click
61. hone 107 Deleted GroupWare Items Recovery cscccccsssscceceeseccecseeseceeseueeeeseesecessuaeeeesseaeeeeees 109 Next Previous Message SWItChing ccccccccccccccceceeeceeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeees 109 Folder Tree Smart MEHN EE 110 Event QUICK Edit icant E EENEN ENT 110 Droe P DODA FIle uien T A E T A 111 Attachments ICONS parre nanna N N N 111 tent E 112 Drasand Drope Tras DEE 112 MAUDE CNA a A N A NA N 113 leg IEN EE alle E 114 VE ANC VO OG EEN 114 Piles On Line e i e crannan ARa a ARa a NAAR a aN 114 Ge TEE 114 Distribution List SMS SUDDOM EE 115 IceWarp Server WebClient User Guide IceWarp WebClient User Guide This manual describes GUI and features of IceWarp WebClient Legend mf ome Warning very important Note or tip good to know Figure link click the link to reveal the figure Click it again to close it Works only in the CHM format Registered Trademarks iPhone iPad Mac OS X are trademarks of Apple Inc registered in the U S and other countries Microsoft Windows Outlook and Windows Phone are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Android is a trademark of Google Inc IceWarp is a registered trademark in the USA and other countries Page 7 IceWarp Server WebClient User Guide Getting Started Logging into IceWarp WebClient To access IceWarp WebClient you will n
62. ibed lower Participants List Presenter Control After the start of screen sharing you can see the list of participants To switch presenters click the Presenter drop down menu and select a new presenter To allow remote control click the Control drop down menu and select the participant who will be able to control your keyboard and mouse el IceWarp Meeting H EEIE age A Pe A Pee A F NV d 1 F T L l L dok il d OR at om at ON ait GW Settings Participant List Ess 900 974 617 Liga o L Control X John Doe Whiteboard The whiteboard allows you to draw on your screen Participants will see what you are drawing You can allow other participants to use the whiteboard Il IceWarp Meeting H Whiteboard Sei Jar eat B Application Selection With the application selection feature you can select which application windows you would like to show or hide Uncheck the application window s that you would like to hide The preview window will show exactly how your participants will see your screen Page 39 IceWarp Server WebClient User Guide Il IceWarp Meeting New Applications Desktop Taskbar amp System Windows Wallpaper lceWarp d 110 E New Tab Google Chrome Java Console Java Downloads for All Op fesch Oe ECH d lar IY Monitor 1 Monitor 2 Whiteboard x File Transfer To transfer files to participants
63. ick the box and select how you want to have them synchronized Events notes are synchronized as events Tasks notes are synchronized as tasks Notes amp Tasks app you may want to use the Tasks amp Notes application for more information and download refer to https d s details id org myklos inote amp hl en Select this option in this case NOTE If the Sync Tasks as box is ticked this field is disabled with the Events option selected Page 86 IceWarp Server WebClient User Guide Sync Notes as the Select whether you want to have notes synchronized into a New folder or Merged to default folder second field NOTE In the case the Default folders only option is selected the Folders tab GroupWare Folders field this field is disabled with the Merge to default folder option selected NOTE If the Tasks option is selected Sync Notes as the first field this field is disabled with the Merge to default folder option selected Device On this tab you can rename your device Device Model Samsung Galaxy 54 Just write the wished name into the Device Model field and click the OK button Help Choosing the Help option Help tab opens a quick help guide containing some useful hints and information e Ueln Help About WebChent is designed as a fullfeatured windows application supporting Drag files from desktop amp drop to upload them e e Di Download DoeiWar
64. ion of the following options contains this checks the requested message area for a string match does not contain checks for no string match is checks for an exact string match is not checks that the message area is not equal to a string matches regex checks if the area matches a regex expression does not match regex checks if the area does not match a regex expression priority is checks the priority value of the message priority is not checks that the message priority is not the priority selected is spam checks if the message is marked as Spam is not spam checks if the message is not marked as Spam is greater than checks if the size of a message is greater than a value is lower than checks if the size of the message is lower than a value authorized checks if the message was sent by an authenticated sender not authorized checks if the sender was not authenticated Page 58 IceWarp Server WebClient User Guide matches does the IP sender match some string does not match does the IP sender not match some string NULL If you have selected the All messages option this field disappears Text area or dropdown If this area is available after you have selected the Item to test and the type of test than you should specify the string to be tested against or select the appropriate options Check this box if you want the string test to be case sensitive Whole word Check this box if you want the string to be considered unmat
65. irs Add Edit Up Down Delete we n List area This area shows all the rules you currently have defined The check box can be used to activate deactivate individual rules The graphic after the checkbox indicates the basic action that is performed on the message All possibilities are Accept the message is accepted to your mailbox Reject the message will not be accepted and the sending server will be told that the message has been rejected The sending server may notify the original sender Delete the messages will not be accepted but the sending server will not be informed of that fact so the original sender will think his message got through Spam the message is marked as spam Quarantine the message is put into the quarantine queue The rule description which you define when you create it you should use this to allow you Page 56 IceWarp Server WebClient User Guide Lt to easily identify what the rule does Click the Add button to add a new rule to the list The Rule dialog opens Edit and Delete Select a rule in the list and click the Edit or Delete buttons to modify or remove the rule buttons respectively Up and Down buttons The rules are processed in the order they appear in the list You can modify this order by selecting a rule and pressing the Up or Down buttons to change its position in the list NOTE One of the Actions available in a rule is to Stop processing mor
66. l For more details refer to the New Menu Call chapter e Meeting icon click the icon to establish an online meeting For more details refer to the New Menu Meeting chapter e Status indicator the dot next to your picture indicates your IM status Click the dot to change your IM status The IM Client pane is shown when your status is Online e Your avatar hover over the avatar to reveal the settings menu Here you can open the My Details dialog manage your Options Mobile Devices reveal Help switch into other WebClient nterfaces and Logout Page 29 IceWarp Server WebClient User Guide Mike Sparrow icewarp com a My Details Options D Mobile Devices SA Help Switch to Tablet Interface 5 Switch to Old Interface WW Logout Minimized Items This pane shows icons of minimized items The pane is located at the very bottom left Click the icon to show the dialog again HJ journey to Boston 2 Windward Alison Con oroject dead line Ca V e Printing Options Besides of usual printing of emails WebClient allows you to print contacts events tasks notes and journal items using the Print Preview feature You can combine all mentioned item types To print more object types do the following 1 Double click the appropriate item to open it 2 Click the Print button printer icon in the lower right hand corner of the item window The Print Preview dialog opens With more items combi
67. l items One week Past Calendar events One month MM Sync Tasks as Calendar events sync All M New calendar folder M Sync Notes as Events MM Merge to default folder e x Cancel x Remote Wipe Io lee Past Mail items Check the box and select how old emails you want to have synchronized BE AWARE Especially the Sync All option can cause extensive traffic NOTE In the case you do not check the box the device setting is used NOTE Values that are set here override the device settings Past Calendar events Check the box and select how old events you want to have synchronized BE AWARE Especially the Sync All option can cause extensive traffic NOTE In the case you do not check the box the device setting is used NOTE Values that are set here override the device settings Sync Tasks as Some devices do not support tasks It is possible to synchrinize them as events If applicable check Calendar evente the box and select whether you want to have synchronized all items Sync All or Incomplete tasks only Sync Tasks as Select whether you want to have these tasks synchronized into a New calendar folder or Merged to Calendar evente default calendar the second field NOTE In the case the Default folders only option is selected the Folders tab GroupWare Folders field this field is disabled with the Merge to default calendar option selected Sync Notes as In the case your device does not support notes t
68. licking OK you will receive a chat message with an authorization link authorization_admin twitter icewa rp com gq authorization_admin LJ 1 a 09 27 13 11 23 03 authorization_admin twitter icewarp com This gateway needs to register to the Twitter service Please login to the following web page and reply with the PIN number which you can find there https api twitter com oauth authorize oauth_token 2FxePKHLFOWIWNPis x6 Y1It0O5 TFpOjObojyUlIESLA Follow this link 5 Within the An application would like to connect to your account screen click the Allow button Page 71 IceWarp Server WebClient User Guide 6 From the next screen copy the PIN provided Next return to mbpidgin and enter this PIN to complete the authorization process 8549651 7 Go back to the chat window paste this PIN to the answer field authorization_admin twitter icewarp com E authorization_admin to Lq 1 S 2 09 27 13 11 23 03 authorization_admin twitter icewarp com This gateway needs to register to the Twitter service Please login to the following web page and reply with the PIN number which you can find there https api twitter com oauth 8549561 ei and hit the Send button 8 Twitter will appear among your contacts Chat Lukas SG Pavel Zbyn k kry tof w twitter LCewarp Com Page 72 IceWarp Server WebClient User Guide You will receive all tweets from the
69. lient User Guide General The General tab allows you to customize look and feel of the IceWarp WebClient Global Settings Global Settings Skin Default Initial Page Inbox e Default Folders Anti Spam SS Confirmation on exit Message Composed Desktop Notifications Auto background only e E Show Favorite Folders Use Flash upload for attachments Use Open in Office when possible Date format dd mm yyyy oa Time format 24 hours Ke ea ee Skins are available for IceWarp WebClient allowing you to change the look of the system as you use it However they are only available if your system administrator has installed them you cannot install them yourself Select the skin you want from the dropdown Initial Page Here you can specify what will be shown after IW WebClient launch Home Page folder tree view plus a page with information about your email account are shown Inbox folder tree view plus Inbox Item List and reading pane are shown Remember last folder IceWarp WebClient will start up with the folder open that you were browsing when you last closed it down Confirmation on exit Select whether how the confirmation message will be shown Never no confirmation needed for exit of both composed and not saved emails and WebClient itself Message Composed you have to confirm only exit of an email composer Page 77 IceWarp Server WebClient User Guide Se Always you
70. ll email sent to John Doe and to Alison White plus emails received from Alison White in one folder Efficient way how to do it is to create a search folder 1 Right click the account name in the Tree view From pop up menu select the Create New Search Folder item The Search Folder dialog is shown Page 21 IceWarp Server WebClient User Guide Search Folder Name John and Alison Type Mail Filter GC from John or Alison to Alison x fi Mike Sparrow Folder Inbox w INBOX Drafts Sent gt Sent EE Drafts Trash k Archive Remove 2 Inthe Search Folder dialog fill in the folder Name select the folder Type in the left hand frame successively click names of folders that you want to merge and move them to the right hand frame using the arrow button See above In the Filter field you can filter folder items For more information about filtering refer to the Search Bar chapter as filtering mechanism and searching one are identical 3 Inthe right hand frame double click the folder that you want to mark as the primary one The primary folder is used for saving items created within your search folder Click OK This search folder appears in the Tree view as a subfolder of the Search Folders node a gf Resources q Search Folders ES John and Alison IB Soubory Rename Folder You may want to rename a folder Again the context menu comes into play 1 Right click the folder you want to rename in thi
71. ms attached are rejected if they violate your quotas Sending GroupWare Items via WebClient Instant Messaging It is also possible to send a groupware item via WebClient Instant Messaging 1 Within the Instant Messaging pane right click the recipient s name 2 From the shown pop up menu select the Send File item 3 Use the item icon see the previous chapter the first figure to select what you want to send 4 Follow steps 2 to 4 of the previous workflow to send the item Inserting Pictures into Email Body IceWarp WebClient offers an elegant way how to insert figures directly into email body To insert a figure do the following 1 Inthe right hand side of a composer window select the HTML item from the list Can be switched into Text 2 Place a cursor into the mail body where you want to insert a figure to 3 Click the image icon see the blue arrow below to reveal the Insert image dialog and upload the wished figures use the Upload button Page 91 IceWarp Server WebClient User Guide 4 From the Uploaded list select the appropriate image and click the OK button Repeat for other images As an alternative to steps 2 to 4 you can fill in the URL field and click OK k Insert image URL http Uploaded v kokpitu 23_m gif ad Internal vosa_b_small jpg v kokpitu 23_m gif Alternate text Page 92 IceWarp Server WebClient User Guide Forwarding Multiple Messages as At
72. n e open the My Details dialog e manage your Options e Mobile Devices e reveal Help e switch into other WebClient Interfaces e switch into the Old Interface e and Logout Mike Sparrow icewarp com a My Details Options Mobile Devices amp Help Ss Switch to Tablet Interface 5 Switch to Old Interface WW Logout My Details Selecting this menu item opens the My Details dialog Fill in your personal information that you want to publish Data will automatically appear in all GAL folders in GroupWare and it will also automatically set your Instant Messaging vCard For more information about completion refer to the Miscellaneous chapter Contact Dialog Full Name Show As and Phones section Page 44 IceWarp Server WebClient User Guide a My Details General Personal Business Note Attachments Certificates Full name Francis Drake Show As Drake Francis Sort As Francis Nickname Francis Company IceWarp Technology Job Navigator Phone s Mobile Y 420777666222 U Email 1 franc icewarp com Kl Work 1 Y 420565689222 Email 2 drake icewarp com kl Fax Work e to Email 3 a Mobile e to IM WD Tags wf OK AM cancel off lt lt Options This dialog allows you to manage all WebClient settings Accounts The Accounts tab My Account page lets you change the password and provide a description for your primary email the one your administrator
73. n Click the Discard button to cancel the message Dropbox Integration Use the Dropbox icon SS located within the message composer window text editing tools to open Dropbox Chooser see the figure lower This application allows you to connect to your Dropbox account and insert a link to a file you have uploaded to Dropbox into the message body Page 33 IceWarp Server WebClient User Guide S Sign in to your Dropbox account Your photos videos and docs anywhere jwind mycompany com Always have access to your stuff 2606000606066 Share easily with your friends and family Remember me Sign up for Dropbox Meeting The New menu Meeting item is one of those that can be a bit complicated There are three possibilities To start a meeting To join an existing meeting To schedule a new meeting Start Meeting 1 Click the New item Menu and Search Bar and select Meeting The Meeting planner dialog appears Meeting planner Would you like to start a meeting now or schedule a meeting for a later time Start meeting now Join existing meeting Schedule meeting Page 34 IceWarp Server WebClient User Guide 2 Click the Start meeting now button Alternatively click the Meeting icon within the Communication Bar e The Meeting dialog appears 3 Within this dialog you can set all meeting features CJ Meeting 12 02 Invite CH Share desktop IT Record a
74. nd message by Enter Enter Tick this box if you want to send just Tick this box if you want to send just typed message by hitting the Enter key message by hitting the Enter key Chat on new line Tick this box if you want to have chat text started on a new line next one to the information about the contact Use Emotikons Tick this box if you want to enable using emotikons within the chat window Adding Contact Service Subscription You can chat with your friends that use various instant messaging services provided that there is the appropriate gateway defined on your IceWarp Server To see the list of gateways go to the Subscribe Service tab If your wished service is not involved ask your server administrator Otherwise you have to register to the appropriate service first 1 Within the IM Client Tools bar in the lower roster part click the ku icon The Add dialog opens Select the Subscribe Service tab Page 69 IceWarp Server WebClient User Guide Add Contact Subscribe Service Name A UserID Type w Service Monitor Gateway monitor icewarp com service Facebook Gateway facebook icewarp com facebook Twitter Transport Gateway twitter icewarp com twitter Jabber Transport Gateway jabber icewarp com xmpp LiveWebAssist Gateway livewebassisLicewarp com xmpp Private privateGW icewarpdemo cz Add 2 Select the service you want to register to and click the Register button Or just double click the servic
75. ned here Page 30 IceWarp Server WebClient User Guide Print Preview Calendar project dead line A 03 09 2013 10 00 05 09 2013 11 30 Contact Windward Alison x w Print x Cancel 3 Close the item Do not close the Print Preview dialog 4 Repeat these steps for all items you want to print 5 Click the Print button in the Print Preview dialog The usual Print dialog opens Optionally change printing preferences 6 Click OK to print the selected items Page 31 IceWarp Server WebClient User Guide New Menu Clicking this menu item allows you to create a new item of the type corresponding to the folder you are currently browsing To create different item type select it from the New submenu See the Menu and Search Bar chapter B As creation of emails contacts events etc is obvious we do not find necessary to describe it However the composer window features are described further Composer Window This chapter describes all features of the composer window and their usage a composer window e Feta Ge lt intiempoms 8 we D Deeg BI DU A sans Serif e 2 Paragraph e SE SS S HTML E Se er d BAR O Dear Alison Td like you to appreciate new beautiful features of this composer window Best regards KG Request read confirmation Priority Normal e Encrypt the message Spell checker English e Si Digitally sign the message Save sent messages Sent e Show
76. ntally create the folder in the wrong place do not worry you can use the Move Folder menu item to re locate it However there is no way to change a folder s item type Therefore if you select that wrong one you will need do use the Delete Folder menu item and create it again with the correct type Move Folder If you want to restructure your folder tree by moving a folder or sub folder right click the folder you want to relocate and select the Move Folder context menu item a dialog will appear Page 20 IceWarp Server WebClient User Guide 7 Move Folder ff Mike Sparrow EH Inbox Drafts a Sent W Trash A Contacts Il Files D journal BI Notes x Cancel New Folder The folder is highlighted Locate the folder you wish to move this folder to click it so it is now highlighted and click OK Your folder will be moved and the structure will update in the Tree View to reflect the change NOTE If you elect to move a folder which had one or more subfolders the subfolders will move along with L the parent The structure under the parent will be copied no matter how many sub levels exist NOTE It is also possible to move folders using the drag and drop mouse feature Create New Search Folder You may want to have contents of more folders of the same type merged and shown in one folder Furthermore you may want to have only specified items from some folders included in one folder E g you want to have a
77. ox if you want to have email reminders sent to the address specified above pop up reminders are shown too If the box is not ticked only pop ups are shown Holidays If your administrator has loaded holiday files to the system you can choose which country s holidays you want to have displayed in your calendar Page 66 IceWarp Server WebClient User Guide Main Brazil China Default Settings Czech Republic 8 CT Denmark Reminder Finland Holidays France Germany Weather Hong Kong w OK x Cancel pr asin subscribed Check the box next to each county whose holidays you wish to be displayed holidays Only countries that your administrator has supplied details for will be shown in the list NOTE These holidays may or may not be official public holidays in the country specified they may only be notable days Weather This tab allows you to add weather forecast for four days to all calendar views day week month Main Temperature Celsius CC Default Settings City Saint Malo add Reminder Praha Czech Republic EN Santa Fe Argentina EN Holidays Weather ss wunderground com Remove Ee Temperature Select a Select a temperature scale scale Fill in the wished city or city and state country code Click the button to add the filled city to the list Page 67 IceWarp Server WebClient User Guide Select a location and click the button to remove this loca
78. p WebtClient User Guide Chapters Window Controls Keyboard Controls Certificates a Selecting the About tab reveals information about the current WebClient version and its main features and highlights Page 87 IceWarp Server WebClient User Guide Help About IceWarp WebChent web application unleashes the full power of IceWarp Messaging Server designed to provide desktopike interface Drag amp Drop Right Click integrated WebIM provides instant messaging and file transfers capabilities has a built in WebPhone for Intemet telephony or PEX integration EI WebM feat ure wah ae Au ailable for Cam repgeapg test m assagin J You are conmected to Joen Server version 11 0 0 20130 19 Copyright c 1999 2013 IceWarp Ltd All right reserved Switch Interface Choosing the Switch to Interface option switches to the given interface From the desktop interface it is possible to switch into the tablet interface and subsequently into the mobile interface When using a desktop it is always possible to switch back Old Interface This option is meant for those who like the previous version interface appearance and design Just click this option and enjoy the interface you are used to However it is recommended to use the new interface as it allows you to use WebClient capability fully You will be prompted fortnightly either to Switch to the new interface or to Postpone this decision Logout Click the Logout
79. pam processing folders lt a Sent GO 0O your standard mail folders also used for spam W Trash your default Inbox Contacts D your sent mail folders Files folders with draft copies of mail items m Journal PI _ folders with your blacklisted items Fi Notes S folders with your whitelisted items EJ Private Events And these icons signify other item types LI Tasks a your contact folders EI Archive ES F D E your calendar folders EJ Calendar your file folders Il Customers your journal folders Resources your note folders Filters E your task folders Blacklist ge e Ga your RSS feed folders whitelist m _ your deleted recovery folders k your search folders your subscribed public folders Tree View Tools At the bottom of the Tree View you can find Tree View Tools Quick folder search this feature lets you filter folder names Just click the icon and start writing Folders are filtered immediately To reveal all folders just click the cross on the right side of the field not shown when the field is empty Page 17 IceWarp Server WebClient User Guide Click the icon to reveal folders of all folder types within one folder tree Select the parent folder and click this icon to add a subfolder The Create New Folder dialog is shown See the Create New Folder chapter for detailed information Context Menu The T
80. r In the case you want to recover some items right click the appropriate groupware folder and select this option Items deleted from the folder that are still in the Recovery Items folder are shown in the list Right click the wished item and select the Recover option The item is moved into the original folder Items View This frame shows items of the folder selected in the tree view E g when Inbox selected items view lists incoming emails These emails are distinguished by different icons Wa From Subject Date Size ku E Alison journey to Boston 14 59 0 7kB gt W Bartholomeo Dias project documents 14 55 2 7kE gt John weekend sailing 29 08 16 21 0 7 kB Alison project kick off meeting 29 08 16 13 0 8 kB s Certified sender Message with attachment Read and replied message Page 27 IceWarp Server WebClient User Guide lU High importance Category flags NOTE When using both IceWarp WebClient and IceWarp Outlook Sync these category flags are synchronized only if first set in Outlook Double click the item that you wish to open Item Source in Subject In the case you receive a message from other source than an email client i e from Instant Messaging SMS from a phone etc this source is marked by a Subject prefix SMS IM etc NW Bl From Subject Vladimir IM Vidim to na stredu 420603114618 SMS OK You can even set a rule that redirects your IM correspondence to your email box when your
81. r messages to other addresses for archive or backup purposes General Forward to backup icewarpdemo com ie Keep emails in mailbox Mail Compose ET Forward mail older than Days O Autoresponder Forward older mail to Forwarder Rules Read Confirmation Signature Description Forward to Enter an email address to have all messages forwarded to that address Keep mails in mailbox Check this box to leave a copy of the forwarded messages on the server Forward mail older than Check this box and enter a value in the text box to have older messages forwarded to an Page 55 IceWarp Server Forward older mail to WebClient User Guide address Once a message has been on the server for the number of days specified it will be forwarded to the addressed specified in the box below Rules Specify the address that older messages should be forwarded to Here you can define rules to deal with your incoming messages A comprehensive set of tests can be performed on incoming messages and numerous actions can be taken according to the outcome of the test s B NOTE These rules are run on the server at the time the message comes in you do not have to be logged on for these rules to be processed The Rules dialog allows you to add and manage rules General Mail Compose Autoresponder Forwarder Rules Read Confirmation signature A Spam score wf SMS X Viagra etc w Memo
82. r window is shown Users selected in the To filed obtain this email message They can join the meeting by clicking the Join meeting button within the message the button is added after the message is sent The content of this field is used to join the meeting using a SIP phone WebPhone This number is used to join the meeting using a usual phone Call ID Administration information you can ignore it As a meeting organizer click the button to invite participants The usual mail composer window appears Users selected in the To filed obtain this email message They can join the meeting by clicking the Join meeting button within the message the button is added after the message is sent Invite Share desktop Click the button to share your desktop with other meeting participants New window with the organizer s desktop is opened For more information refer to the Meeting Desktop Sharing subchapter further Record audio The meeting organizer can make an audio record of the meeting The file is saved into the user s Documents folder NOTE Another possibility how to start a meeting is to click the Start now button within the lower bar of the existing meeting calendar event y NOTE When launching a new online conference you may experience the situation when the conference zB freezes totally including even a progress wheel To resolve this issue ei e Launch the Windows Task Manager and kill JAVA java exe e L
83. reated and sent from this address Select a signature that will be used for replies created and sent from this address New From Address You may want to add a new From Address your account on another server or another account on this server e g a group account without necessity to add this account into WebClient This allows you to use WebClient even for sending messages from other accounts e g you area member of your support team and you want your customers to obtain your replies from the support group account This is the way Click this button and fill in a descriptive account name and its email address Confirmation email will be sent to this address This email message includes instructions how to verify this email account Name Support Group Account Email support my_company com Confirmation will be sent to email address above Please check it for further instructions W OK x Cancel Click the button to save all performed changes Page 63 IceWarp Server WebClient User Guide Calendar Options Main Upon the Calendar Main tab you can set how you want certain views to be displayed Main Time zone GMT 01 00 Praha stov zata e Day begins at 8 00 M Default Settings Weg EE Day ends at 19 00 M Reminder EE Week begins on Monday v Holidays ICT Week starts on actual day Weather E Delete Trash items older then Days 30 E Enable automatic
84. ree view has a context sensitive menu that can be accessed by right clicking on a folder within the tree view The menu content may differ according to the folder item type sh Create New Folder Copy To Folder Create New Search Folder Move To Folder Rename Folder Empty Folder Move Folder Set As Default Drafts Add Shared Account C Sent Sharing and Permissions Trash Synchronize Filter Delete Folder Page 18 IceWarp Server WebClient User Guide Create New Folder Create New Search Folder Rename Folder Move Folder et As Default L Export Folder Recover Deleted Items Add Shared Account Sharing and Permissions Filter Delete Folder All possible menu items are Create New Folder Selecting the Create a New Folder option opens a dialog where you can create a new folder Page 19 IceWarp Server WebClient User Guide 7 Create New Folder Name Documents Type File Parent Folder ft Mike Sparrow EI inbox Drafts a Sent W Trash A Contacts Files D journal Ei Notes NOTE The folder you right clicked will be highlighted in the Parent Folder pane so you know where you will L be creating your new folder Simply fill in the Name field and select the Type of items it will contain In the case you want to create a RSS type folder select this type and within the Manage RSS Channels dialog enter the appropriate address into the Channel field click Addand OK If you accide
85. rful option allows you to edit files saved within the File folder directly without necessity to open them via a file manager Select the file click the Open main menu item visible only when a file type folder is selected the OpenDocument message can be shown click OK in the Windows Security dialog fill in your User name and Password for your server and edit the file Refer to the Element IT web site http www element it com online edit in openoffice and microsoft office aspx formatslist to find out all supported file formats Redirect Emails This feature allows you to re send obtained email messages to another persons with original senders kept in the From filed and your name address in the To field Contrary to the Forward feature when you are the sender Just select the message right click it and select the Redirectpop up menu item A copy of this message is kept in your Inbox In the case the final receiver uses the Reply function their answer is sent to the original sender not to you Page 114 IceWarp Server WebClient User Guide Distribution List SMS Support lt product gt supports sending SMS messages within distribution lists When creating a distribution list adding users besides email addresses just add phone numbers of users SMS messages are to be sent to For the Selected field use the following syntax sms lt phone_number gt Example sms 420123456789 Page 115
86. rk 2 Fax Home Fax Work ncel Callback Company Car ISDN Mobile You can use the enhanced Phone s option that allows you to store not less than 19 phone number types These phone numbers are set using four Phone s fields within the Contact dialog Just select a phone number type and insert the appropriate phone number into the field next to it Once inserted this number is saved Select another number type and repeat the procedure To change a number just rewrite it To reveal wished numbers just select their types You can reveal four numbers at once Page 108 IceWarp Server WebClient User Guide Deleted GroupWare Items Recovery You may want to recover deleted groupware items contacts events tasks files etc Enter the Recovery Items folder where they are stored for a period defined on the server by default it is 30 days for the actual one ask your server administrator Right click the wished item and select the Recover option The item is moved to the original folder Events Contacts etc fi Mike Sparrow Title Original Folder Deleted EI Inbox status meeting Calendar Drafts D Alison Windward Contacts Delete 011 28 Sent dert rest Contacts 04 10 11 28 W Trash SS first Contacts 04 10 11 28 e Contacts Pepa z depa Contacts 04 10 11 28 J Files E blablabla Notes 04 09 14 51 EI Journal ES dhxgh Private Events 14 12 2011 El Notes ES xcgfxgfg Private Events 14 12 2011 W Recovery Items 7 remo
87. rp Server WebClient User Guide Phone Si Integrate with your VoIP account SIP Start WebPhone automatically Integrate with external VoIP account SIP Username alison Password eeeecee Server Proxy icewarpdemo cz Dial via your VoIP account already registered softphone hardphone Dial via external VoIP account SIP HTTP we Lem Integrate with your Select this option if you want to integrate WebPhone with your VoIP account on the same VoIP account SIP server Start WebPhone Tick the box if you want to have your WebPhone started within 30 seconds after WebClient automatically launch Integrate with Tick the box if you want to integrate WebPhone with other external VoIP account external VoIP account SIP External account credentials They can be of different format Email addresses phone numbers etc Ask your server administrator for them Dial via your VoIP Select this option if you want to dial via your VoIP account but use already registered desk account already phone registered softphone hardphon e When a call is dialed the caller s phone is rung first After the caller picks up the called person s phone starts to ring Dial via external Select this option if you want to use external VoIP account E g one provided by an external VoIP account provider SIP HTTP Fill in the SIP account number on the external server E g 22 server_domain com Page 76 IceWarp Server WebC
88. s This applies only for HTML message format See the Message format field above Chose from Left to Right Right to Left Select the font you want to use for messages Select the font size you want to use for messages Charset Select the character set you want to use to create your messages This affects the way that characters are represented within your message If the language you want to use is not listed in the dropdown list then will probably be safe using Auto Unicode UTF8 NOTE This selected default charset is also used to decode incoming messages without charset defined In the case an incoming message without charset definition uses a different charset its text can be confused Alias Select the default user that a message will be sent from Use the dropdown to select one of the accounts you have specified in Primary or Other Accounts Reply to address You can specify an email address here that will be used if the recipient hits the reply button in his email client Autoresponder The Autoresponder page allows you to set up an automatic reply to incoming messages This feature is useful for announcing that you are on vacation However please note that if you respond to a Soam message you are effectively proving that you exist and that your email address is valid thus causing a large influx of Soam messages to your address Page 53 IceWarp Server WebClient User Guide General Mode Respond once k
89. s case aaDone and select the Rename Folder menu item The folder name will be displayed in a standard text box allowing you to edit it Page 22 IceWarp Server WebClient User Guide ES Private Events Tasks aaDone 2 Edit the name as needed In this example we are renaming the folder to Done EJ Private Events Li Tasks Done 3 Press Enter when the name is correct Note that the folder has moved to reflect the alphabetical display within the Tree view ES Calendar Customers O Done Your folder is renamed and the Tree view updates to reflect this new structure Set as Default Select this item for a folder that you want to set as a default one For example if you have more folders for sent emails newly sent emails will go into this default one Also in the case you want to create e g a new contact and use the New Contact menu item but do not have the appropriate contact folder open this new contact will go to the folder set as the default one When dealing with mail type folders you may want to use the sub menu see the first figure of the Context Menu chapter to select whether the folder is to be a default one for drafts sent or trash items NOTE Some mobile devices synchronize only default folders This is the way how to choose what folders you will have synchronized Add Shared Account A shared account is an account that you have permission at least to view and is the way t
90. see the Tree View Context Menu Create New Folder chapter 0 Create New Folder Name NASA Type RSS M Parent Folder W Recovery Items v 0 RSS Feeds O Devel Blog aN Exoplanety k a Search Folders x Cancel del NOTE You can set multiple feeds for one folder Just add them using the Channel field and Add button To add or remove a new channel to an existing RSS folder right click this folder and select the Manage RSS Channels item Use the Add and Remove buttons Page 97 IceWarp Server WebClient User Guide 0 Manage RSS Channels Channel http www nasa gov rss breaking_news rss DD ca http www nasa gov rss universe rss Saving Email Messages You can save email messages as eml files To do it follow these steps 1 Select the messages you want to save Use CTRL click and or SHIFT click to select more messages 2 Right click the selected messages and choose the Save As EML items If you get the Pop up blocked message click the message bar and select the Always Allow Pop ups from This Site item In the opening saving dialog select the Save File option click OK and in the Save As dialog select the appropriate directory and click the Save button Page 98 IceWarp Server WebClient User Guide Time Zones This excellent feature helps you to schedule your meeting with regard to a local time of a different time zone As a bonus you can use it as a
91. splayed to recipients of messages A free form description of the account for your purposes Alternate email Enter an alternate email if you wish Change password Click the button to open the Password change dialog Enter your Old Password and new one twice New Password Confirm Password Click OK Last Login Time This shows the last time you logged in to the server Last Login IP This shows the last IP address that accessed your account on the server Private Certificates This page allows you to manage your personal email certificates Page 46 IceWarp Server WebClient User Guide My Account Owner Email Expires On A Private Certificates mycert ptx mike icewarp com 19 09 2014 Other Accounts DEEN gt 4 Cancel mm Lean Click the button to upload your private certificate s onto the server The File Upload dialog opens Browse for a certificate you have to have this certificate ready within your computer Select a certificate and click the button to open the Certificate dialog with information about this certificate Select a certificate and click the button to remove this certificate from the server Other Accounts Use this page to define any existing email accounts you own for which you would like IceWarp WebClient to collect and process messages My Account at Add new email account Private Certificates Email my mail domain com Other Accounts _lW Username Mike 5 Password eeecccceee
92. stered Shows the date of the device registration onto the server Last Sync Shows the time of the last synchronization Select a device and click the button to open the Device Options dialog for this device See further Delete Select a device and click the button to delete this device from the list and Active Sync devices database This action does not delete any data it just discards synchronization Device Options Dialog This dialog consists of three tabs that allow you to manage the selected device properties Click the Properties button to open it Folders This tab allows you to manage folders that are to be synchronized in the device Page 84 IceWarp Server Private Folders GrupWare Folders Mail Folders Special Folders CT Archive Public folders WebClient User Guide Default folders only All folders T Shared Folders x Cancel x Remote Wipe Io lemer GroupWare Folders Mail Folders Select what groupware folders you want to have synchronized Default folders only only one default folder per each groupware folder type will be synchronized Contacts Calendar Notes Tasks Files depending on what your device supports All folders in the case you have created more groupware folders of one type e g Calendar and Private Events all of them are synchronized All folders as email in the case your device allows you to synchronize only default groupware fold
93. tachments You can forward multiple email messages as an email attachment Just select them using SHIFT click or CTRL click right click these selected emails and choose the Forward As Attachment option Email messages will be attached to your email message that you are just composing see lower A Fw notifications SS Alison Subject Fw notifications B I U A e sansserif 2 Paragaphy SS lux WO LL IL bel Kn E e Sr d DD O Friend Find the notifications we have spoken about attached Regards Petr B EE x B e eml x B EE x Gu smartAttach Page 93 IceWarp Server WebClient User Guide Google Maps Integration Each address in the contact dialog Home address Other address has the Show on Map button Click the button to open a WebClient dialog with a Google Map of this address a Windward Alison Contacts General Personal Birthday Gender He BA ED mm M O rattan Soho Home address pivision St olraus d i piel 3 par nam dar square Christian its Street 224 Madison St Fast Church Hotel 91 bm if Broadway F M Henry St i KM City New York Henry 31 9 O _ 7 Sophie Irene Ma State oeb Playground 2 S naadison St H zip ioe z EE Z d K CH jle T KG Country oe Map data 2013 Google Sanborn y Terms of Use Report a map error x Cancel SC You can also use the Street View mode as usually P
94. te Next Previous Message Switching This feature allows you to switch between email messages within the selected folder when you have one message dialog opened Use the right arrow to get the previous message lower in the list or the left one to open the next message You may want to sort messages by other columns From Subject etc the message order in this sorted list is followed Sort messages by Date to switch chronologically Page 109 IceWarp Server WebClient User Guide ES status meeting da Reply Reply to All g Forward a Tue 10 12 2013 12 02 i status meeting Mike Sparrow lt mike icewarp com gt Dear Ali Regards Mike Folder Tree Smart View When selecting any folder type tab only folders of this type are shown in the folder tree structure contact folders in the figure To reveal the whole tree structure click the Show All icon ff Mike Sparrow Contacts Public Folders Contacts k Users Suggested Contacts Event Quick Edit In the Calendar view just select the wished time and start writing without a need to open the Appointment dialog To edit an existing event select it and hit the F2 key You can also easily change start and or end times click and pull the appropriate event edge Page 110 IceWarp Server WebClient User Guide 1400 Kick off meeting HQ Prague 15 Drag n Drop a File This feature allows you to attach files
95. te them and then click the button Left hand pane This field lists all defined signatures Rename Select an existing signature and click the button to rename this signature The Rename dialog is shown similar to the Add one above Change the Name field and click the Rename button Remove Select a signature from the list and click the button to delete this signature Page 62 IceWarp Server WebClient User Guide Text area Enter the text of your signature in the text area Use rich edit text icons to highlight your signature Click the lt gt HTML tag icon to switch to the HTML code format for inserting HTML tags that are not included in the tool bar Text in this field is checked by a spell checker From Address This list includes your primary account address all aliases groups you are member of provided that your administrator has set it and your other server accounts if you have some Select an item from the list to set your full name and signatures for it NOTE This and the following settings are saved automatically You can set edit another alias group account immediately Enable Tick the box if you want to have this alias group account in the From list of the email composer window This box is not editable for your primary account Full Name Fill in your name will be shown for this alias group account This field is not editable for your primary account Select a signature that will be used for new messages c
96. th any other rules you have rules defined This can be extremely useful if you are for example sorting mail from the same sender to different folders and do not want to create any duplicates Rule 1 says move all messages from fred Domain1 com with subject Football into the Football folder Rule 8 says move all messages from fred Domain1 com into the folder of Fred You should specify stop processing more rules for rule 1 otherwise all messages about football from Fred will be moved to the Fred folder not the Football Folder It can also be useful to save processing on the server as rules processing will be stopped as soon as a rule is evaluated as TRUE Check the box and enter en email address and the message will be forwarded to that address Move to Check the box and press the folder icon to select a folder and the message will be moved to that folder A dialog opens showing your folder structure allowing you to select the target folder You can also create new folders within the dialog Copy to Check the box and press the folder icon to select a folder and the message will be copied to that folder A dialog opens showing your folder structure allowing you to select the target folder You can also create new folders within the dialog Encrypt message Check the box and if you have a certificate installed your message will be encrypted on the server meaning only holders of the key can read it Send message Check this box and
97. tion from the list Thu 26 September Fri 27 September Sat 28 September 17 C Praha EP 16 C Praha S 17 C Praha EP 21C sanare Y 24C5anafe 26 C Santa Fe Andrea CZ Jon ic vV dav C7 Instant Messaging To reveal the Instant Messaging pane click the asterisk icon on the right side of the Menu bar See the Menu Bar section General General Remember status Chat Window Available statuses E Away F N A DNO E Invisible E Enable sound notification Auto open chat window E Auto subscribe new users wen Son Remember status Tick this box if you want the IM client to remember your last status on line off line etc when closing it and use it next time Available statuses By ticking the appropriate check box select statuses that you want to have available within the Communication bar Status indicator menu Choose from Away N A not available DND do not disturb and nvisible Enable sound Tick this box if you want to switch on sound alerts for incoming communication notification Auto open chat Tick this box if you want the chat window to auto open when incoming communication window arrives Page 68 IceWarp Server WebClient User Guide Auto subscribe new Thick this box if you want to subscribe new users without necessity to authorize them users Chat Window General Send message by Enter F Chat on new line Chat Window Use Emoticons Ee eee Send message by Enter message Se
98. tion of formatting options within your email such as Bold Italic and Lists Most modern email clients are capable of dealing with HTML format emails Text this format uses a plain text format for the email which pretty much every email client will understand Response Message Use the drop down to select the type of message format you want to use as default for format responses this can be overridden when you are drafting a message HTML this format lets you use a selection of formatting options within your email such as bold italics lists etc very useful e g for signatures Most modern email clients are capable of dealing with HTML format emails Text this format uses a plain text format for the email which pretty much every email client will understand Auto the same format as a recieved message is used Priority Select a default Priority for messages you send Most email clients can be configured up to show a priority and it can help your recipients streamline the way they work if used correctly Choose from Lowest Low Normal High and Highest Page 52 IceWarp Server WebClient User Guide Spell checker language Choose a language from the dropdown for your spell checker to use The drop down will display all available languages if the one you require is not included contact your IceWarp WebClient administrator Text direction HTML Select text direction that is to be used for writing message
99. tree structure with contact type folders is shown Select the folder you want to see contact from Recently used folders Write a name or part of it and click the button to perform search within the displayed contacts Page 102 IceWarp Server WebClient User Guide Select the appropriate contact from the displayed ones and click the button to place this contact to the desired field Meeting Scheduling Distribution List Support This feature can ease meeting scheduling If you repeatedly organize meetings with a same group of people you can use a distribution list Just click the Address Book button the Appointment dialog Schedule tab and select this distribution list The members of the list will automatically be expanded so each user will keep their own status you can see who accepted declined etc Change Invitation Announcements When organizing a meeting this feature keeps you informed about your attendees reactions You will obtain announcements whether they have accepted the invitation declined it or suggested a different date time The last mentioned is done by changing a date and or time in the event window No more is needed You as the meeting organizer are informed about it and can also accept or decline In the case you accept other attendees are informed automatically about this change The same applies to changes cancellation done by you as the organizer 3 Attendee mike icewarp com sugg
100. twitter com user of that gateway You can post new tweets by sending messages to the twitter user too There are additional commands you can use replies gets all replies refresh gets new tweets instantly tag btag untag automatically tags all your messages Miscellaneous Roster Search As you can have your friends from other chats Facebook Twitter integrated into WebClient Instant Messaging its roster can became packed with lots of contacts To ease contact search just click the search icon magnifying glass within the IM Client Tools bar and write searched contact name into the field that appears Contacts are sorted as you continue writing To reveal all contacts just click the cross on the right side of the search field or delete written letters Chat gt internal icewarp com Jakub Jan Kotlan e g bi Jan Prochazka Q Ja x Open All Pending Messages When you are offline or in the DND mode Do Not Disturb you can have multiple incoming communications Once you are online again you could have a trouble to locate all of them to display all messages In this case just click the icon blinking in the top of your roster see figure This will display a chat window with tabs for all people wishing to chat with you These people are also indicated by blinking icons next to their names within the roster frame Page 73 IceWarp Server WebClient User Guide
101. udio 10 34 22 Welcome to IceWarp Online Meeting YOu are now connected to the voice conference simply use your microphone and speakers a headset is recommended Meeting ID 52424501 4 server icewarp com Meeting URL http server icewarp com webmail meeting 524245014 If you want to call in dial one of the following numbers Phone 420299149944 VoIP conference 524245014 icewarp com This information can be anytime viewed by clicking the info icon above The menu bar consists of two parts the left hand one this part is available to all meeting participants the right hand one these tools are available only to the meeting organizer The icons are described from the left to the right ve ee Microphone Click the icon to mute your microphone Click it again to turn the sound on Speaker Click the icon to mute the speaker s Click it again to turn the sound on Information Click the icon to open the Meeting Info dialog Page 35 IceWarp Server WebClient User Guide O Meeting Info Meeting details 380641994 server icewarp com http server ic warp com webmail meeting 38 VoIP conference 380641994 icewarp com Call in details Phone 420299149944 Call ID 380641994 RE mm Administration information you can ignore it URL of the web page where it is possible to join the meeting Login required Invite Click the button to invite another user s The usual mail compose
102. xt Search full message text fulltext te greater Search depending on size in KE gre has attachment Search for messages with a is flagged Search for messages that are flag iscread Search for messages that are read iscunread Search for messages that are unre keyword Search for items with specified tag priority Search by priority highest high norr smaller Search depending on size in kB sm sms Used to specify recipients in the 5M5 fi subject Search for words in the subject line tag Search for items with specified tag ag to Used to specify a recipient to David Search Wizard B NOTE Keys are case sensitive searched expressions are not NOTE You can search also for special characters and _ underscore Examples Search box entry Mike Sparrow will search for Mike mike Sparrow sparrow in the From To and Subject fields Search box entry meeting room will search for this phrase Search box entry from john doe icewarp or michael will search for John Doe in the From fields without IceWarp in any of default fields or with Michael in any default field The automatic whisperer suggests the correct syntax and keywords Page 14 IceWarp Server WebClient User Guide from Used to specify the sender from Amy Search Wizard To reveal all items again click the cross in the Search field Search Wizard Click the left hand icon arrow within the Search field to open the Search Wi
103. zard Its content differs according to the folder type mail calendar plus journal contacts files notes The following figure shows an example of the calendar folder type wizard Location Description Everywhere From Date 11 28 13 e To Date 12 04 13 Se Busy Free Private Create Search Folder Create Search Folder Click the link to create a search folder All items that match the search criteria will be placed into this folder This feature enables an easy search within more folders The Search Folders dialog is shown Refer to the Create New Search Folder chapter for detailed description Page 15 IceWarp Server WebClient User Guide Navigation Pane This bar includes icons that allow you to select the appropriate item type and folder Mail with a number of unread messages ES Calendar Lo Contacts Documents Tasks KL Notes W Trash Page 16 IceWarp Server WebClient User Guide Tree View Tree View shows a hierarchical views of all your personal item folders and also any public or shared folders you have subscribed The view is similar to the folder view shown in MS Outlook and also fi Mike Sparrow similar to the folder structure view shown when browsing a disk directory structure in most computer operating systems EI inbox However you should note that different icons are used to show the type of data contained in each folder The following icons signify email Drafts and s

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