PopCompanion User Guide
Contents
1. PopCompanion User Guide Version 2 19 PopCompanion User Guide Table of Contents License and trademark information ccccccceccseececcceeceeeceeceeeceecueecsesaeeceesueeseesaeeseesaeeseesaeeseesaeees 3 OD NGM ae saints terete cnn Sie tee see toe eta Sau tee Soy ee MM DL ete DM tes Sica se een M eae tes cee 3 Dcense AG TEC MIC geri ice ott ees ane eos heehee eee ne noha 3 Popfax SARL contact information cccccccceccsecceeceeeceeeeeece cesses nennen nennen nnn nnne nnne nnns 3 MEY SU ACEO stesse REM EE LM MEME LI LA MEUM ME EM I MM UD MM MM EE 4 VVING OWS CeOTAIIS ERR 4 WarngcuclWese c 5 FIISECODFIOCUOEL cuite eic ice vo INI MN esas anton ee ocd uei M ud 6 PopCompanion general USAGEC ccccsccscccecceeeceeceeeceesaeeceesaeeceesaeeceesaeeceesaeeseesaeeseeseeseeseeesensaeees 7 erui e 7 KDOS WC Mil MEE EET E UTERE 8 OUDOX SCEE Mieris CTI 8 Send a C EET 10 SPEE N S Gane ee een eee LL eee eee a 11 CONIC DOO seis duced I NT a HM M ud MM d i 12 Adda NeW CONAC E secs ctc enin euet hte d E a aa ubpun M E a 12 Add INOW Nero e 13 Edil COMPACTS and OU OS rS 13 Outlook contacts specific action cccccceccsecceeeceeceeeseeceeeceeeeeeseeeeeeseeeeueseeesueseeeeeeseeeaeeseeeaees 13 Folder management 5 otiose eo i ortae tie etat cda a i bius etae daa 14 micis H P 15 General Drele2. e rename folder e create folder e delete folder Popfax Page 14 of 17 PopCompanion User Guide Preferences Preferences are accessible through Edit gt Preferences or from the menu bar icon General preferences P Preferences id General General Settings Connection Language Local fax settings Preview format Synchronize each Play sounds Show Outlook contacts The General tab allows you to change the PopCompanion interface language as well as the default options for the fax sending process You can also define the frequency of checking for new faxes select the option to display the Outlook contacts and activate sound notifications The Connection tab allows you to manage the connection and the proxy configuration as previously explained Popfax Page 15 of 17 Advanced configuration options PopCompanion User Guide Advanced configuration options can be accessed by clicking on the Popfax account icon from the menu bar or by accessing Edit gt Popfax account These options are mainly available from the Popfax website on the Account management page The Personal tab allows you to manage the user s personal information The Settings tab allows you to configure the fax number fax header and the notifications for received faxes The Credentials tab allows you to change login email and or password PP Popfax Account Settings Personal Information
3. com Website http www popfax com Popfax Page 3 of 17 Installation PopCompanion User Guide Download the latest version of PopCompanion on Popfax http download popfax com Follow the usual installation process of your operating system e on Windows run setup exe e on MacOSX double click on PopCompanion installation pkg e onLinux depending on your distribution and architecture o RedHat based distribution rpm i popcompanion lt version gt lt release gt lt arch gt rpm o Debian based distribution dpkg i popcompanion lt version gt lt release gt lt arch gt deb If you are using another operating system you can install from sources popcompanion lt version gt tar gz Windows details After running setup exe you must first choose a language from the drop down list Installer Language ep Please select a language You can choose from the following languages English French German Spanish Italian Romanian Russian Accept the license terms and conditions and then select an installation path Setup Setup will guide you through the installation of Popcompanion 2 19 It is recommended that you dose all other applications before starting Setup This will make it possible to update relevant system files without having to reboot your computer Click Next to continue r r QP Popcompanion 2 19 Setu Ee eP Popcompanion 2 19 Setup l cao pcompa P x License A
4. your Inbox folder RP Popcompanion 2 19 customer poptax com File Edit Help Folders 5 To From se Inbox 6 Me 33123456788 2010 11 23 15 04 39 T Outbox 5 Ak 33123456788 2010 11 23 14 42 03 m Contacts E My folder 3 33 Es EE 2010 11 23 12 22 16 Send 5M5 Ctrl M 2010 11 23 12 22 14 Forward 2010 11 18 22 59 58 Preview Return Details Move to folder Delete Mark as read Mark as unread All the faxes you have received appear in this window displaying the number of pages and the reception time Unread faxes are emphasized with a bold font You can select multiple entries and carry out some actions from the context menu open faxes delete selection forward to fax or email move to a folder mark as read or unread You can also manage documents using the keyboard or open faxes by clicking on the corresponding icons Outbox screen You can access your Outbox by clicking on the corresponding icon On this screen you find all the sent faxes and SMSes the recipient number the sending status the number of sent fax pages and the sending time Specific icons allow you to identify different ways of sending e simple fax SMS fax with cover page mail merge registered fax Popfax Page 8 of 17 PopCompanion User Guide eP Popcompanion 2 19 customer popfax com File Edit Help ps B i2 9o0E d 3 Folders To From Status Ak Inbox 6 T 33123456788 O 2010 11 23 15
5. 03 49 T Outbox 5 2010 11 23 14 40 51 F Contacts T 33 T 2010 11 22 15 23 24 E 7 mo 2010 11 18 22 58 58 My folder 3 Pb U 11 18 22056096 c My E Send SMS Ctl M p 2010 06 16 16 14 29 Forward Preview Return Details Move to folder Delete Mark as read Mark as unread You can select multiple entries and carry out some actions from the context menu open faxes or SMSes forward to fax email or SMS move to a folder delete selection view status details mark as read or unread Popfax Page 9 of 17 PopCompanion User Guide Send a fax To send a new fax click on the corresponding icon in the menu bar or use a keyboard shortcut A new window is displayed bs Send Fax Black white thresholding Insert cover page Grey and colors dithering Contacts Number Name i Number a ig My group Paul Mobile 33512345670 BA FredHome 33456789123 Laura 33234567888 A Paul Mobile 33512345670 aig Office group amp Laura 33234567888 Alice 33123456788 amp Cristine 33123456789 Add Remove You can also drag and drop a document into the PopCompanion application it opens the Send fax window with your document already attached To send a fax follow these steps browse for the files to send Supported formats are listed on the Popfax website select the recipients in your contact list or alternatively enter a valid fax number press the Add button click on Send You can
6. First Name Demo LastName Account f Login Information City Address Zip Postal Code Country Phone Company My city My address France v 33XXXXXXXX Popfax eP Popfax Account Settings g Personal Popfax Settings NT Settings Fax number 33123456788 Fax header T fe Login Information s www popfax com v J Email notifications Attach the fax to the email Fax format SMS notifications SMS alert number Click here to validate your number PopUnits 86 EndDate 2011 05 25 15 59 05 eP Popfax Account Settings mma o 0 gt Change login information Login Current password New email Update Update Popfax Page 16 of 17 PopCompanion User Guide Other features CSV import export facility CSV files must have the following structure to be imported into the PopCompanion application lt Name gt lt Fax number gt lt GSM number All fields must be separated by a semi colon Network failure When you are offline your Popcompanion is still available to access faxes that have been read and hence stored in the local cache as well as your Popfax contact book Popfax Page 17 of 17
7. also change some options for this fax select a conversion method adapted to your file receive a notification of the sending status change the fax header enable cover page See Popfax website for further details Popfax Page 10 of 17 PopCompanion User Guide Send an SMS To send a new SMS click on the corresponding icon in the menu bar or use a keyboard shortcut A new window is displayed You can also drag and drop a text into the PopCompanion application it opens the Send SMS window with your text already inserted B Send SMS Have you tried the new version of Popcompanion Recipients Number L M Name Number Name 4 lg My group A Paul Mobile 433134567890 amp Fred Mobile 433234567890 Remove To send an SMS follow these steps write your message in the text box select the recipients in your contact list or alternatively enter a valid GSM number press the Add button click on Send A character counter indicates the SMS limitation If sending is in a specific language you can activate the Unicode support located below the text box Popfax Page 11 of 17 PopCompanion User Guide Contact book You can access the contact book by clicking on the corresponding icon BP Popcompanion 2 19 customer popfax com File Edit Help TII Folders ii Nar ilo Fax Number g SMS Number Ab Inbox 6 4 la T Qutbox 5 Fred Home Send Fax Ctrl F E Contacts B Pau Mobil
8. e s 7 E My folder 3 F fs DIE Send SMS Ctrl M a Laura 2 4 Add contact group Ctrl 6 Alice l Add contact Ctrl N Cristine 1 M Edit Fred Mobile Delete Del Import Ctrl I Export Ctrl E You can select multiple contacts and perform some actions on them using the context menu edit contacts groups delete selected contacts groups send a fax SMS to selected contacts add contacts to a group create new contacts groups import export through CSV file Add a new contact To insert a new contact you must press the New contact button or use the context menu action A new window appears amp New contact Name My new contact Fax 33123456788 Fill in the Name Fax and GSM fields to add a new contact In addition you can select an existing group to which the new contact should belong For Windows users an automatic display of Outlook contacts is performed Outlook contacts are identified with a different icon This feature can be disabled from the Preferences menu Popfax Page 12 of 17 PopCompanion User Guide Add a new group To create a new group you must press the Add contact group button or use the context menu action A new window is displayed RP Popcompanion 2 19 customer popfax com File Edit Help Fa B b bo SS b A Add contact group Folders Name itg Fax Number SMS Number a Inbox amp 24 My group 1r Outbox 5 J Office gro
9. greement Welcome to the Popcompanion 2 19 u Y ep NT Press Page Down to see the rest of the agreement GNU GENERAL PUBLIC LICENSE Version 3 29 June 2007 p Copyright C 2007 Free Software Foundation Inc lt http fsf org gt Everyone is permitted to copy and distribute verbatim copies of this license document but changing it is not allowed Preamble The GNU General Public License is a free copyleft license for software and other kinds of works If you accept the terms of the agreement dick I Agree to continue You must accept the agreement to install Popcompanion 2 19 rPopcompanit Poora Lil lt Back I Agree Page 4 of 17 PopCompanion User Guide r eP Popcompanion 2 19 Setup Choose Install Location Choose the folder in which to install Popcompanion 2 19 Browse and select another folder Click Next to continue Destination Folder C Program Files Popcompanion Space required 17 1MB Space available 6 0GB Setup will install Popcompanion 2 19 in the following folder To install in a different folder click op Completing the Popcompanion 2 19 Setup Popcompanion 2 19 has been installed on your computer The PopCompanion application has been installed on your computer You may run it right away For MacOSX users the procedure is almost the same For Linux users installation is immed
10. iate Uninstall process When uninstalling PopCompanion you will be asked if you wish to keep your local cached data and your preferences If your answer is No to this question the uninstalling process removes all trace of the PopCompanion application otherwise the PopCompanion information is kept and Note that there is a local cache data for each logged account Popfax is available when reinstalling Page 5 of 17 PopCompanion User Guide First connection On the first connection PopCompanion displays a login screen If you do not have a Popfax account yet click on Sign up for a Popfax account to subscribe on the Popfax website If you have forgotten your password you can receive a new password from the Popfax website If you check Sign me in at start the PopCompanion application will connect automatically next time you start it If you need to use it through a proxy you can configure its parameters clicking on the Settings icon next to Sign me in at start up As the PopCompanion application uses SSL connections Use of a HTTPS capable proxy is required 89 Login e PP Preferences ih General Network Setti nas LEY Connection E Proxy Host Port 8080 i User name Password Sign up for a Popfax account Password Forgot password Sign me in at start up Launch with Windows Login On the first connection the PopCompanion application will retrieve infor
11. mation from your Popfax account It Will keep a local copy of sent and received faxes For security reasons if you have not checked the Sign me in at start up this local copy will be automatically deleted u e d tmo za ee aL Gal cb ER iE Not Connected Connected New fax notification You can find back the PopCompanion application in the tray bar A notification appears in the tray bar for each new received fax For MacOSX users the PopCompanion application pops up in the foreground instead of giving a notification Popfax Page 6 of 17 PopCompanion User Guide PopCompanion general usage General screen On the top of the screen you will find a menu bar with the following actions e send a new fax send a new SMS preview fax or SMS delete selection mark as read mark as unread Popfax account preferences exit PopCompanion Lps B b amp eet b LO 3 g Some actions are only available in the contact list e add a contact add a group of contacts edit contact group of contacts import export contacts synchronize Outlook contacts You also have a search field for searching all data on the current screen The search is performed on the fly Column headers can be used for sorting information All sending and deleting actions done in the PopCompanion application will affect your Popfax account Popfax Page 7 of 17 PopCompanion User Guide Inbox screen Once connected you are taken to
12. rericBS xd TH Da IN M MT dE MI UM e i 15 Advanced configuration Options essersi ges a a a aAA Ea Ea aAa n Aa i 16 other Teatre Sensasi aaa a aa A 17 CoV IMPO COM AGING osien aE EAE RRE RTR A AARAA 17 wu Ted dice E E a Ae 17 Popfax Page 2 of 17 PopCompanion User Guide License and trademark information Copyright Copyright 2010 Popfax SARL Permission is hereby granted free of charge to any person obtaining a copy of this software and associated documentation files the Software to deal in the Software without restriction including without limitation the rights to use copy modify merge publish distribute sublicense and or sell copies of the Software and to permit persons to whom the Software is furnished to do so subject to the following conditions The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software License agreement THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANT ABILITY FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM DAMAGES OR OTHER LIABILITY WHETHER IN AN ACTION OF CONTRACT TORT OR OTHERWISE ARISING FROM OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS WITH THE SOFTWARE Popfax SARL contact information For product support support popfax
13. up E Contacts Alice 33123456788 c Misery Cristine 33123456789 Fred Mobile 33234567890 In this window you must first give a name to your new group then select contacts from your contact list or alternatively fill in the Name Fax and GSM fields and press Add to associate these contacts with the group Then press OK to finalize the new group creation Edit contacts and groups To modify a contact or a group double click on its icon or use the context menu action A window similar to Add contact Add group action is displayed Outlook contacts specific action With Outlook contacts a specific action is available through the context menu to import them into the Popfax contact book Popfax Page 13 of 17 PopCompanion User Guide Folder management All the folders are displayed on the left side of the PopCompanion window By default there are only Inbox and Outbox folders Beside them you can create as many folders as you want and move faxes and SMSes from one folder to another RP Popcompanion 2 19 customer popfax com File Edit Help ICG CELE Folders To From Status we Inbox 6 me 233123456788 2010 11 23 1 T Outbox 5 T 3recipients OK 2010 11 23 12 2 fm Contacts Cd T 373123456789 No answer 2010 06 16 16 0 UC My folder 3 Rename folder do Create folder c3 Delete folder You can select a folder and perform some actions on it using the context menu
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