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Xerox Scanner 4700 User's Manual

1. The summary of the scan settings also indicates Acuity settings Xerox DocuMate 4700 Users Guide When a scan configuration includes Acuity options the OneTouch Panel and the OneTouch Properties window both show the Acuity icon as a reminder 123 Hardware Properties and Interface Behavior You can use the scanner s properties page to keep track of scanner maintenance change some of the hardware options configure the scanner interface behavior and adjust application options that may be available for your scanner 1 124 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About The Hardware Properties dialog box opens and shows information about your Xerox scanner Workgroup hardware status igi Local Host 2 Xerox DocuMate 4700 Selected hardware capabilities Click the Properties button Xerox DocuMate 4700 User s Guide Device Settings Please refer to Device Settings on page 169 Power settings Power off 0 minute s e pA Driver Settings Please refer to Driver Settings on page 171 Default preset C Auto transfer Auto dose on transfer Force Uess Preset overrides capabilities Enable user compression Remember compression E Use default WIA UI E Emulate WIA 1 0 Xerox DocuMate 4700 125 User s Guide 1
2. 3 Click OK or Apply on the One Touch Properties window To Scan Using Configure Before Scan 1 Click the button you set up to use Configure Before Scan 2 The TWAIN Interface opens 3 Choose your scan settings such as the Picture Type of Color Grayscale or Black amp White Resolution in DPI and Page Size 4 Click the Scan button on the TWAIN Interface 5 The item is scanned When finished click the Done button and the image will be sent to the Destination Application specified in the One Touch Properties window 62 Xerox DocuMate 4700 User s Guide Canceling a Configure Before Scan 1 Click Cancel in the scanning progress window Scanning page 1 Dar cel Visioneer Inc All nights reserved 2 The following window will open asking if you want to cancel the entire job Do you want te cancel the entire job So ES Yes scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Picture Type is Black amp White but you want to scan your documents in color Choose Yes to delete any scanned pages then start over but select the correct picture type before scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN in
3. These applications will only show in the destination list when Text editing applications are enabled 96 Xerox DocuMate 4700 User s Guide 3 Click on one of the default text editors such as WordPad Multi Function Options Scan Select destination 2 Microsoft WORD Microsoft WordPad a Notepad Acrobat Reader 9 0 etm Transfer to Storage Fax Select format i BMP TIFF JPG PDF E Create single image files Hee z2 J Select configuration 8 Quality US Legal Duplex E US Letter E 44 Document g Quality Color Document Color Photo for Email 6x4 g Color Document E Quality US Letter 4 Click on the Properties button S opens 1 Here you can define a custom application that can accept a text A 4 document Step 1 Select the path to the application Step 2 Name the application Browse Step 3 Select an icon for this application Step 4 Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT a Adnhe BRE farmat BEY Click Browse to find the application you want to add to the list When you select the application using the Browse button Steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in Step 3 To add another application to the list click the Add application button The Add Text Base
4. AMMIIEHEIERNInRE IMnNRNIN n nE nEN NE E HN JDMD DM DJJJJDJD O 190 ton bp ea tS e aeeaeBepepen eM M IT IRMRXRXRXrXrrrr r rrr n HH HHHHHHHHBHEBHHHBBBEeneee ee 191 Index 6 Xerox DocuMate 4700 User s Guide Safety This chapter includes Safety Introduction on page 8 Operational Safety Information on page 9 Electrical Information on page 10 Emergency Power Off on page 11 Maintenance Information on page 12 Product Safety Certification on page 13 Environmental Health and Safety Contacts on page 14 Xerox DocuMate 4700 Users Guide 7 Safety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Warning Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information 8 Xerox DocuMate 4700 User s Guide Operational Safety Information Your Xerox equipment and suppl
5. 182 Part Name USB Cable AC Power Cord Power Supply Xerox DocuMate 4700 User s Guide Part Number 35 0118 000 35 0103 000 US 35 0104 000 EUR 35 0105 000 UK 37 0095 000 or 37 0094 000 Regulatory Information This chapter includes e Basic Regulations on page 184 e Copy Regulations on page 186 Xerox DocuMate 4700 183 User s Guide Basic Regulations United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the
6. Color Document 8 3 3 3 sj ETEESI E Quality US Letter 8 US Letter Fy Open Scanned Document s US Legal A oa vr 3 Click on the Options tab in the One Touch Properties window 4 Click on the down arrow next to the Select Button list to select the button you want to modify Note that the options in this window are specific to each One Touch button 5 Click on the option Use job separator when scanning multiple pages Multi Function Options Select Button Scar j Show all destinations Select destinations W Document management Email Image editors i e Paint Storage and CDR W E Text editing applications i e Word E Fax and Print PDF applications Enable scanning to multiple destinations Instant delivery V Show progress window TT Use job separator when scanning multiple pages ensitivit When a blank page is detected When the number of images reaches Use custom file naming OTABCDIOO 1F bmp OT BatchID 1 03b Xerox DocuMate 4700 105 User s Guide 8 Select one of the two job separation options When a blank page is detected a new file will be created after a blank page is fed through the scanner The blank page is discarded from the scanned image and the new file starts with the next page in the document stack Place a blank page in the
7. Ji Windows QE Recent Places BI Desktop j Computer l Documents E Pictures E Music Folders A _j InstallationInfo _ My Dictionary File name My Dictionary 4 Select the file that has the words you want to add to your user dictionary Importing will add the entire list of words in a file to the user dictionary 5 Click Import The file s words will be added to your user dictionary list 6 To export a user dictionary so it can be used by another program select the dictionary on the User Dictionary Files list and click Export User Word OmniPage Words in dictionary The Export User Dictionary window opens Export User Dictionan war Ga E gt Computer Local Disk C gt i Browse Folders 7 Select the dictionary file to export and click Save The file is exported as a formatted dictionary with the ud filename extension so it can be opened by other programs The Format Tab The options on the Format tab window are for setting the input and output formats for the scanned documents Xerox DocuMate 4700 117 User s Guide 1 118 Click the Format tab and choose the options you want for both the input and output formats Input Format Automatic Single column no table T Multiple columns no table 7 Single column with table 7 Spreadsheet Output Format W Automatic C True page Spreadsheet Inp
8. Supported file types all file formats in One Touch are available when scanning to this destination After you configure the link as described below make sure you select a file format that the application can open Please refer to Text Formats on page 61 to see alist of text file formats that are available when OCR is installed Destination type this destination type is classified as Document Management Link To make it available in the destination list you must select Document Management on the Options tab in the One Touch Properties window You must configure this destination before attempting to scan to it the first time If you scan without configuring the link first the One Touch log viewer will open and show that sending the image to the Send to Application link failed Multi Function Options m Select format E Scan m Oa B A E SA Select destination f SharePoint BMP TIFF JPG PDF sPDF Q Send To Application Select configuration Quality US Legal Duplex FTP Transfer 8 US Letter E 44 Document ISI Open Scanned Document s m Quality Color Document iw SMTP Color Photo for Email 6 4 Color Document 2 Still Image Client Quality US Letter Refresh Properties New Copy Edit En Geet Gro Ge Click the Properties button to open the One Touch Link Properties for the Send to Application link From this window you can configure the d
9. The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select FTP Link Agent from the list to display the transfer history for the FTP link only View logs for M E Show failed transfers only View logs for E Show failed transfers only Destination FTP Link Agent y Destination Date Time Status Files Summary Open Scanned Document s Transfer to St Send To Application FTP Link Agent 2010 02 18 10 41 16 Failed 0 Failed to transfer scan result to the destination serv Transfer to St Sharepoint Link _SMTP Link Agent Transfer to St Transfer to Storage I transfer has completed suc 2010 02 18 10 41 17 Failed Failed to transfer scan result to 2010 02 18 10 00 47 Succeeded User RHolz Starting file numbe 2010 02 18 10 30 14 Succeeded User RHolz Starting file numbe 2010 02 18 10 32 56 Succeeded User RHolz Starting file numbe 2010 02 18 10 35 31 Succeeded User RHolz Starting file numbe TI t Refresh Delete selected log Delete all displayed logs og Delete all displayed logs Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server Click on th
10. This may occur after Windows goes into power saving mode to hibernate the computer into a low power state When you move your mouse or type on the keyboard it wakes the computer back up and restores full power to the system This power fluctuation during the computer s hibernating period may sometimes cause the scanner to lose communication to the computer Problem I got the error message PaperPort cannot allocate enough memory to perform internal critical operations Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file import it into PaperPort by using the Import command in the File menu Problem The installation will not complete successfully If installation finishes the scanner s One Touch options do not seem to work properly A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 4700 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs After uninstalling the other scanner s driver programs uninstall One Touch using the steps on page 180 then install One
11. e M A4 Document IR Open Scanned Document s di Rez Can Dezinan Color Photo for Email 5 4 Color Document 5 2 Still Image Client I8 Quality US Letter Refresh Properties New Copy Edit Delete ___ok j canca Aay _ Host gt User account Password E Use Windows Integrated Authentication Email to Limit MB Email from 10 1 e Protocol select which protocol you want to use to transfer the scan to the server e Host input the internet or intranet path of the server where you want to send the scanned documents For example smtp company com e Port input which port to use with the selected protocol Changing the selected protocol will reset this value to the appropriate default for the protocol e User account input the user account name that has privileges to send email messages through the SMTP server e Password input the password for the user account name you specified e Use Windows Integrated Authentication Select this option to use the Windows current user s login name and password to send the message through the SMTP server 82 Xerox DocuMate 4700 User s Guide e Email to input a valid recipient email address to receive the scanned document If it is not a valid address the transfer will fail e Email from input the email address you want to appear in the email message
12. from field e Limit MB input the maximum message size limit set on the SMTP server This number should be lower than or match the SMTP server maximum You cannot send messages that exceed the maximum message size of the SMTP server Because the destination configuration is done through the scan configuration you can set each configuration to scan to a different SMTP server send messages to different email addresses using different user credentials and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 67 Click on the Help button in this configuration tab to launch the SMTP help file The help file contains detailed information about the settings in this window and technical implementation notes SMTP Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only View logs for F Show failed transfers only lt ALL gt Destination FTP Link Agent Scanned Document s Transfer to St Send To Application Transfer to St Sharepoint Link Transfer to St Transfer to Sto SMTP Link Agent Sharepoint Link Sharepoint Link Sharepoint Link Sharepoint Link 4 SMTP Trans rage Agent fer to Storage ZI 2010 02 18 2010 02 18 2010 02
13. Nuance PDF Converter user s guide contains detailed information on using the application to create and modify PDF files Xerox DocuMate 4700 User s Guide The Xerox DocuMate 4 00 Scanner Document Pad Scanner Lock Reference Frame Flatbed Glass Control Panel Input USB Port Output USB Port Power Jack Document Pad Holds documents in place on the scanner glass Scanner Lock Locks or unlocks the scanning head Reference Frame Reference marks indicating where to align various paper sizes Flatbed Glass Place document face down to scan Control Panel One Touch scanning controls and status light e LED Number Shows the current scan setting for the Scan button e Function buttons Selects the scan setting for the Scan button Press to cycle through the settings e Cancel button Press to cancel the current scan e Scan button Press to scan a document e Power switch Status light Press to turn the scanner power on or off Shows the scanners status Input Universal Serial Bus USB port Connects another Xerox desktop scanner to the Xerox DocuMate 4700 Output Universal Serial Bus USB port Connects the scanner to the computer Power Jack Connects the power cord to the scanner Xerox DocuMate 4700 19 User s Guide 20 Xerox DocuMate 4700 User s Guide Scanner Setup This chapter includes e Unpack and Assemble the Scanner on page 22 e Connect the Scanner Power Cord on page 24 Xerox
14. papaaDa kp 35 Register Your Scanner SHEBE HHHH JIJJHIHRPF 36 5 Loading Documents to Scan Scanning Trom the FICO CON Glass s sya ya ain ke ip ena kk n ya wnn bud E E ak K k dek E RE EREE Wi K n 38 SCCM CSS oarda ra eE EE EEE EA E A HB MB ale peed eda arenas hos 39 6 Scanning and Configuring One Touch Derault One TOUCH T l ll TOS cs ne 38 k65 2 Eh Ea y k kala k wala Ea wana arl ga ea ee et eae 43 Scan from the One Touch Button Panel hh kk kk kk kK KK KK KK KK KK KK KK KK KK KK K k K k 44 Features of the One Touch Button Panel M kk kK KK KK KK KK KK KK KK KK k k k enw 44 Changing the Button Settings si ss cas ss Xan y k al a aw k EE E EAEE EPA EEEE 46 Selecting Options for One Touch MAW kk een nee ene kk kk kk kk kk kk kk kk kk kk kk k 48 SCA COMMOUIMIUIONS 442402400044 EERS E A ene osa mm 51 Sc lh eltl 0s TOQ k say n nw oon k makale nara a d n areas A AA 0 054 b n Qe N di Kw olde r ka ones 52 Poe n A e EE E E E E E A rrr za 53 Advanced seilings TaD 4 5 wax ky Wa ane whup h h A K Kaya D daa H nk K WU EFESE K4 W 02 05 54 Xerox DocuMate 4700 3 User s Guide Redaction Settings Ills psennn shucanenudd kk kk kK KK KK k k kk kk kk kk kk k k k k k k k k k 55 PIC PO ereer erana EE MIE MDIAIEDNnNRnRnmnNnRnaR n EF zAE BnBnM Ma sJMMAIMAMIMIMI MMNN i ieIa
15. s interface Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable Select Basic or Advanced from the list to show the basic or advanced document source configuration options as described below Document source configuration Basic 7 Basic Advanced Black amp White Basic Options Click the drop down menu to select the color mode you want to use Document source configuration e Color scans the document in color creating a full color copy of an original document or photograph Color scans have the largest file size e Gray scans the document using varying shades of gray to reproduce the document The grayscale scan mode is often used when scanning documents or graphics where the original color does not need to be retained but the graphics need to be legible Grayscale scanning preserves the graphic quality while keeping the file size less than that of a full color scan e Black and White scans the document in bitonal where everything on the page is either black or white This setting is often used when scanning typed or written documents When there are not a lot of graphics or if the graphics are not needed this setting is ideal for archiving documents to a server or on a disc send through email or posting to a web page as the file size is smaller than the other scanning modes Advanced Options e Multi stream select this option to have the scanner crea
16. DocuMate 4700 21 User s Guide Unpack and Assemble the Scanner 1 Remove any shipping tape from the scanner body Peel off the protective plastic film from the control panel 2 Lift the scanner lid 3 Remove any tape and protective foam from around or on the flatbed glass 22 Xerox DocuMate 4700 User s Guide 4 Slide the locking tab to the unlocked position 5 Close the scanner lid when you are finished Xerox DocuMate 4700 23 User s Guide Connect the Scanner Power Cord Note Only use the power supply HEG42 240200 7L made by Hilron or DA 48M24 made by APD included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet 24 Xerox DocuMate 4700 User s Guide Installation This chapter includes e Before You Begin on page 26 e Install the Software and Connect the Scanner on page 27 e Installing Additional Applications on page 33 e View the User Guides on page 35 e Register Your Scanner on page 36 Xerox DocuMate 4700 Users Guide 25 Before You Begin Please make sure of the following before you begin installation 26 The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scann
17. Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenu
18. RTF CSV or XLS formats Spreadsheet this output format produces results in a tabular form with each page becoming a separate worksheet The worksheets can then be opened in a spreadsheet application The Spreadsheet output option is only available for documents scanned with the XLS format 2 Click OK or Apply These options will now apply to the OCR processing when you select any text format as the page format Xerox DocuMate 4700 119 User s Guide One Touch with Visioneer Acuity Technology The One Touch software you received with your Xerox scanner now includes the Visioneer Acuity technology This application has a set of features for improving and enhancing the quality of scanned documents especially documents that would usually produce poorer quality images Scan configurations with Acuity options work with One Touch scan settings to produce the best quality images This section explains how to use the Visioneer Acuity features when choosing new scan settings for your scanner The Acuity options appear on the Scan Configuration Properties window that you use to create a new scan configuration for your scanner Click the Acuity Settings tab to see the new options available for your scanner Scan Settings Acuity Settings v Default settings Features AutoCrop to original Perform edge deanup Straighten image E Despeckle E Auto detect color Color dropout E Skip blank originals Rotate image Bit depth
19. Reject Character Missing Character Recognition Quality 1 Choose the options you want from the OCR window Languages in Document click on the language s in list that correspond to the languages in the documents to be scanned You can click on multiple languages These are the languages that will be recognized during the OCR process For faster and more reliable language recognition select only the languages in the documents The languages are in alphabetical order Type the first letter of a language s name to jump to its section in the list Use languages and dictionaries to improve accuracy select this option to automatically check the validity of the recognized words An OCR engine looks at each letter or symbol on the page individually then guesses what the letter or symbol is based on the shape Therefore the OCR engine may have more than one guess for a particular letter or symbol a best guess a second best guess and so on This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word if its best guess is not in the dictionary it checks for the second best guess and so on For example if the word house appears in the original document but the OCR engine is 75 sure that the o is actually an a the finished document would have the word hause Turning this option on tells the OCR engine to look at the other letters
20. anything you scan 1 Inthe list of installed programs select Visioneer Acuity Assets 2 Click Yes when asked to confirm you want to remove the software Depending on the method of installation and your scanner model there may be multiple entries for Visioneer Acuity in the installed programs list The additional entries in this list are the image processing libraries needed to Support various scanner models These additional items will be called Visioneer Acuity Assets followed by a version number In the scenario described here when you want to uninstall Visioneer Acuity make sure you select and uninstall Visioneer Acuity If you uninstall one of the entries labeled as an asset you will still need to uninstall the main Visioneer Acuity utility 180 Xerox DocuMate 4700 User s Guide Xerox DocuMate 4700 Scanner Specifications Scanning resolution Bit depth Scan method Light source Image sensor Maximum item size Minimum item size Interface Scanner dimensions Width Depth Height Weight Operating temperature Relative humidity Power adaptor Power cord Power consumption Scanner Rating USB cable Safety and agency certifications Supported Operating Systems Scanner Drivers Bundled Software 600 dpi 24 bit color 8 bit grayscale 1 bit line art text Simplex single pass flatbed 3 color RGB LED lamp Contact Image Sensor 11 7 x 17 0 inches 297 x 432 mm 0 15 x 0 15 inches 4 x 4 mm USB
21. m Select format a Scan Scans sent to this destination will be saved on a Ta OD remote server Select destination E EMF JPG POF wa Microsoft PS Document TIFF writer Create single image files aap Microsoft Paint Select configuration Ts Br Quality US Legal Duplex te Microsoft Outlook US Letter This link has no global configuration properties Please configure the destination server settings using the Scan Configuration Properties window EH 44 Document View log file e SharePoint Quality Color Document Send To Application Color Photo for Email Ex Color Document FTP Transfer E Quality US Letter Delete Xerox DocuMate 4700 79 User s Guide FTP Transfer The FTP Transfer destination link allows scans to be sent directly to an FTP server from One Touch Please contact your server administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Setup and configuration of the FTP server and user accounts are outside the scope of this document Supported file types all image and text file formats except HTML are available when scanning to an FTP server Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see alist of text file formats that are available when OCR is installed Destination type
22. select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e Grayscale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution drag the slider to the right or left to adjust the dots per inch dpi of the resolution The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast the difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference Key and Lock icon if you want to lock the configuration click the key icon to change it from a Key to a Lock 52 Xerox DocuMate 4700 User s Guide Page Settings Tab The options on the Page Settings tab will be available based on either the selected color mode Black amp White Grayscale or Color or based on whether or not the sc
23. server FTP server SharePoint site or to the Windows CD temp directory for burning the files to a CD e Fax and Print is for sending your scanned documents directly to your printer or fax software e STI event forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning 48 Xerox DocuMate 4700 User s Guide Enable scanning to multiple destinations select this option to allow for multiple destinations to be selected in the destination list on the One Touch configuration tab This feature allows you to scan one time while distributing the file to multiple destinations Please refer to Scanning to Multiple Destinations on page 102 Instant delivery enables image transfer to the destination while scanning is in progress provided that Create Single Image Files is also selected If Create single image files is not selected image transfer occurs after all pages have been scanned Show progress window select this option to display the progress window of the document s during scanning Use job separator when scanning multiple pages select this option to have the scanner separate multiple page scan jobs into separate files when scanning is complete e When a blank page is detected select this option to have a new file created each time a blank page is detected in the stack of pages being scanned Note that when
24. so when scanning multiple images Paint would open each time an image is transferred when this option is selected On the other hand Microsoft s WordPad will open a multiple page file so when scanning multiple images WordPad would need to launch only one time when this option is not selected If you scan to WordPad and this option is still selected then WordPad will open 1 time for each image transferred Command line arguments input the options that are to be used when the application is launched These values are application specific and you should only input values that were provided to you by the application developer Command line arguments are not required for you to use this link the field can be left blank and you can change the other settings in this section as needed Append scan filename s to arguments this option adds the name of every image file to the end of the list of arguments specified above This is the default selection as most applications do not require and may not work with a job file containing the image names Append job file to arguments this option adds the name of a job file to the end of the list of arguments specified above This unique file is created at scan time and contains a list of every image in the scan job Only select this option if you are sure that the application you are scanning to can use the job file to accept image transfer Xerox DocuMate 4700 101 User s Guide Scanning to Multiple De
25. 18 2010 02 18 2010 02 18 JUZIEU ITS 10 41 17 10 00 47 10 30 14 10 32 56 10 35 31 Succeecer Failed Succeeded Succeeded Succeeded Succeeded 1 a 1 1 1 View logs for SAMANS E Show failed transfers only y transfer has completed suc transfer has completed suc je transfer has completed suc The transfer has completed suc Failed to transfer scan result to User RHolz Starting file numbe User RHolz Starting file numbe User RHolz Starting file numbe User RHolz Starting file numbe Destination Date Time Status Files Summary SMTP Link Agent 2010 02 18 10 41 17 Failed 1 Failed to transfer scan result to the destination ser Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed Delete all displayed logs _ Delete all displayed logs transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server Xerox DocuMate 4700 Users Guide 83 Click on the Properties button to open the Log Viewer from the SMTP One Touch Link Properties window There are no global configuration properties for the SMTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section M
26. 2 0 High Speed compatible with USB 1 1 22 84 inches 580 mm 19 50 inches 495 mm 4 53 inches 115 mm 15 4 lbs 7 kg 50 95 F 10 35 C without condensation 10 85 35 C without condensation APD DA 48M24 DC Jack 3P 100 240Vac 24Vdc 2A 48W Class 1 One Core ROHS ENERGY STAR or HiTron HEG42 240200 7L DC Jack 3P 100 240Vac 24Vdc 2A 48W Class 1 Two Cores ROHS ENERGY STAR US 3P PLUG 10A 125V L 1800mm 3C 18AWG BLACK LONGWELL PH8B2EDJFOA 018 ROHS EUR CEE 2P G BASE 16A 250V L 1800mm 3C 0 75mm BLACK LONGWELL PG8B9CIJGOA 05B RoHS UK BSI PSB 3P PLUG 3A 250V L 1800mm 3C 0 75mm BLACK LONGWELL PG8B9X3JGOA 018 ROHS lt 22 Watts during operation lt 5 Watts on standby lt 5 Watts power save after 15 minutes without scanning can be adjusted by software lt 1 Watt power off 24 Vdc 2A 1850 mm 28AWG with core ROHS compliant UL C UL FCC Class B CE CB WEEE RoHS ENERGY STAR Microsoft Windows 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista Service Pack 1 or 2 32 bit or 64 bit 7 Service Pack 1 32 bit or 64 bit 8 TWAIN WIA ISIS Visioneer OneTouch Visioneer Acuity Nuance PaperPort Nuance OmniPage Nuance PDF Converter Xerox DocuMate 4700 181 User s Guide Xerox DocuMate 4 00 Parts List Please use the following part names and numbers when ordering replacements for your Xerox DocuMate 4700 scanner
27. 48 File format 43 58 62 file format 110 Fill margin holes 157 Filter 160 Fit to page 74 flowing page 118 Format tab 117 G Gamma 55 153 Grayscale 137 138 152 153 156 Grayscale mode 52 54 Xerox DocuMate 4700 193 User s Guide Index H Halftone Pattern 156 Hardware properties 45 HTM file format 90 htm file format 110 HTML Document 110 HTML page 90 Hue 54 I Image Documents Properties 94 Image Editors 48 Image Enhancements 150 Image file formats 58 Improvements and Settings 53 Instant Delivery 49 Internet Options 86 Invert Image 54 Invert image 154 ISIS Interface 173 J JPG Image quality and file size 60 JPG file format 58 K Key icon 51 52 L Languages in Document 113 Last used settings 140 Lock icon 51 52 Logical Form Recognition 33 M Maintain aspect ratio 74 Mask 160 Maximize Quality 60 61 Microsoft Internet Explorer 90 Microsoft Outlook 48 Microsoft Paint 48 94 Microsoft Word 46 48 88 108 Minimize Size 60 61 Mirror image 155 Missing Character 114 Module Configuration 167 Moir Patterns 53 Moir radius 160 194 Xerox DocuMate 4700 User s Guide Moir reduction 160 monitor 17 MRC 111 Multi stream 137 N New button 47 Normal 60 61 Normal PDF 111 nPDF 111 Nuance OmniPage 33 Nuance PaperPort 33 O OCR 109 columns 118 tables 118 OCR Dictionary 114 OCR input format 11
28. 72g22 12e 140 Sr x gt DYN5D5nDn DD D r bn gt gt rn gt 22222 gt x5 gt x5X5Kp o o o o M s 4 h hasaaa e mm 140 Sae ona S L Sun do nan n Sanc bawa ne duw men E 820052204 Arkan 401 eb dd e An GUR a W WE d W 10 141 POON CRRICSED ob ooo ao mmmmmpzz2 2pExpExpa2 lt xopyxxz ax x 2 mmm 143 besha aa rwwW oOAo ggm g xrrraarar r r rrrrrs s s e emzooem me m __ b j mu 145 Disabled Options in this Section W W eeu say ooh KK KK KK de KK KK KK K KK wine ois k k k k eer 145 Main Panel OD OT 2 s4 awaz kak ea nae ab eRT di Wl dka eine kd aa da y g hk avek A k ay k ny d 146 Advanced Panel O DU D Y a praca xu ck arate pee y ators Sma re see E 3 ARA d didn Ns ac A H 54 148 image MINGING CINE S22 cepa a cy Akan Ah KO kn d kQ h 0A WD RA K NA Dk den ka rk hdr kek hed i ane dk b ka 150 Disabled Options in this Section ip ain ste a a a g7 eter kK kK KK KK KK KK KK KK KK KK KK area eh K k th k k k k k 150 Main Panel OpPLONS ge ga6 tes paw sin ninan ad lk on k d bna KP E n Eha Gane da Sibeha Wir ay 3 xak n de k ab 151 Color Processing Panel Options WWW kk k k kk kk kk KK KK KK KK KK KK KK kK K k k k kk kk k k k k k 158 Advanced Panel Options nic naca ue kk kk kk kk KK KK EK KK KK k k kk kk k k kk k k k k k k k k 15
29. Dropout Color dropout tells the scanner and software to remove a specific color from the image You can choose either Red Green or Blue or define a custom color to be dropped out of an image To input a custom color using its RGB value select Custom in this list and then input the values for R G and B in their appropriate boxes where R G and B are numbers from 0 to 255 Color dropout Qj Custom Value Ro H Go wba P Color dropout Value R Red Tolerance Green Tolerance 50 Blue i More precise More approximate More precise Tolerance use the slider to adjust the precision of the color dropout e More precise this option removes a range of colors closest to the pure color selected or defined in the custom fields For example pure red has an R G B value of 255 0 0 Selecting Red indicates that the scanner should look for a range of RGB reds close to pure red and remove them from the image e More approximate this option removes a wider range of colors based on the pure color selected in the list or defined in the custom fields This option is only available when scanning in grayscale or black and white The example below shows the original text with a red watermark and the resulting image with the color removed For example th eMall button is sel up t scan documents then immediately attach them For example the eMail bution is set up to scan documents then immediately attach them fo
30. Function Options a Select format A Scan Ja ZA Select destination Acrobat Reader 9 0 BMP TIFF JPG PDF sPDF ranba c nrala mane ae Cr ry Nar c create singie image c gt Transfer to Storage Select configuration Quality US Legal Duplex W US Letter E A4 Document lt Quality Color Document Bum to CD ROM E 7 d k Microsoft PS Document 3 Color Photo for Email 5x4 writer lt Color Document Zp Microsoft Paint Quality US Letter Refresh ropes New Copy Eat me Cancel Apply 3 Choose a File Format and a Scan Configuration 4 Click OK 5 Now start scanning using the scanning button you set to scan and burn to a CD The scanner will start scanning When finished the file will be saved to the Windows temporary location for CD files An information bubble will appear in the Windows notification area telling you that there are files waiting to be burned to CD Xerox DocuMate 4700 71 User s Guide 72 When you are ready to burn the files to a CD open the One Touch Properties window select Burn to CD and then click the Properties button Documents dropped on this link will be transferred to storage devices i e file system or CD Burner m Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner o
31. H inserts the 24 hour clock hour without a zero added to single digit time values 2 HH inserts the 24 hour clock hour with a zero added to single digit time values 02 m inserts the minute without a zero added to single digit time values 7 mm inserts the minute with a zero added to single digit time values 07 s inserts the second without zero added to single digit time values 9 ss inserts the second with zero added to single digit time values 09 User inserts the user name Mach inserts the computer name Dest inserts the destination application name Bttn inserts the button name Mode inserts the scan color mode Size inserts the page size BatchID inserts a unique batch identification number Technical Note Some destination application links such as the NewSoft Presto BizCard software require a specific filename format for the images that have been sent to the link to open correctly in the application For example when scanning duplex if the image token 03b is not included in the filename then each image sent will be regarded as a separate scan and instead of one file with 2 pages you will have 2 files As each destination application link is different there is no standard filename type you can create to use for all destinations If you scan and the images are not grouped in the file s as needed try deselecting Use custom file naming and then scan ag
32. The SharePoint destination link allows scans to be sent directly to a SharePoint site from One Touch Please contact your SharePoint site administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document Supported file types all image and text file formats except HTML are available when scanning to the SharePoint site Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed Destination type the SharePoint destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan Configuration Properties window 1 Select SharePoint as the destination application 2 Open the Scan Configuration you want to modify for scanning to a SharePoint site or create a new Scan Configuration Select an existing configuration in which you have already specified your SharePoint site information and then click on the Copy button to create a new configuration using the settings of the current confi
33. Use this tab to enable the modules you want to use when scanning Configure Modules to indude e Visioneer Acuity wW visioneer Acuity Help me adjust these options Xerox DocuMate 4700 167 User s Guide There are some features in the scanner interface that are disabled until a module is installed that contains those options When the module is installed the features will enable in the scanner interface for you to use them Reordering the Modules Select a module in the list and click the up or down arrow to change the order of the module in the list Changing the order of the modules changes the order in which the image processing options are used For example if there are two modules installed and both modules include an automatic image rotation option the first module s rotate option is used and the rotate setting in the second module is ignored so that the image is not rotated twice Scanner Configuration The scanner configuration tab shows the hardware information for your scanner Configure Firmware version T 10 Total number of pages scanned 3461 GB Serial number 20120524155834 EEE LLD version 5 1 12 9060 Driver version 5 1 12 9060 Scanner memory 128 MB Power settings Sleep mode 60 minute s 4n D Power off 0 minute s D When you connect another scanner to the Xerox DocuMate 4700 scanner the Driver Configuration section will have two scanner specific tabs You will ne
34. and Safety Contacts kk k kK KE KK KK KK KK KK KK kk kK KK kk kk kK kk k 14 2 Welcome waa nnngnzn Gd HLr HHHBEmBFFFB B EY YDY E YEb b bkblmbbzbzbk k M R r s r w w ws ssr rereeeeeeeJJ M Wm 16 System Requirements ss s ss ass asa kk awelk nika ad kl k a 8 d k a al a xak k 87k kk di sk kd A l kk le ideni ndr asatae 17 DOCO l ba a gO M Bb E E AT aa 18 The Xerox DocuMate 4700 Scanner W k kk ccc cece kK kk kk kk kk kk kk kk kk kk kk kk kk kk k kk kk kk 19 3 Scanner Setup Unpack and Assemble the Scanner M uk kk kk kk kk KK dyes wesw ae K KK KK kk kk kk k k k k e e e e ss 22 Connect the Scanner Power Cord WWW sk kk kk kk kk k kk kk kk kk kk k kk kk kk kk kk kk kk kk kk kk kk kk kk kk k 24 4 Installation Be OS A OUB G aaa e A E E E E E E N HNH H A A E 26 Install the Software and Connect the Scanner 0 cece KK KK ee nn KK KK KK KK KK KK KK eens 2 installing the Scanner DIVE F2 ancpaaweiuree ws sia eaeat ae aqa DAEA ATATEN 8h Aw es 29 Connect the USB Cable and Turn on the Power 00 ccc KEK EK KK KK KK KK KK KK KK KK 30 Installing Visioneer One Touch W kk cw oy kK KK KK KK KK KK K k kk k kk k k k k k k 31 Installing Additional Applications MW WWW W k kk kk kK KK KK KK doa KK kK KK KK K k kK kk kk k 33 Lr wwzwyww eewew eeennnnmmyy prbbebeeenez
35. be installed 3 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneTouch 4 6 has been successfully installed Click Close to exit Cancel If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window Follow the instructions on screen to install each application you selected 32 Xerox DocuMate 4700 User s Guide Installing Additional Applications Your scanner includes free additional applications as described in the table below 1 Return to the disc s Main menu and click Install software 2 Select the additional applications you want to install then click Install now zJ xerox Xerox DocuMate 4700 Please select the applications you want to install i Scanner driver Visioneer One Touch a Nuance PaperPort Nuance PDF Converter Pro Nuance OmniPage Pro 3 Follow the instructions on the screen to install each of the additional applications Software About the Software Nuance PaperPort PaperPort is a document management software application The PaperPort scanning features allow you to insert new pages into an existing file and name your file immediately after scanning From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents fol
36. copies of black and white documents 100 150 dpi will create an image of similar quality to the original When making copies of color documents or photographs 150 200 dpi will create an image of similar quality to the original Higher resolution settings are generally used for creating an image that can be enlarged without losing image quality but take longer to scan Some resolution settings for typically scanned items are e Text document letters forms or other typed black and white documents 100 dpi to 150 dpi e Text document letters or forms with hand printed text 150 dpi e Text document for OCR forms letters memos or spreadsheets 300 dpi e Business cards or other items with small print 300 dpi 146 Xerox DocuMate 4700 User s Guide e Color page with graphics or color photographs 150 dpi e Color photographs of poor quality for image enhancement 300 dpi e Color photographs for printing 200 dpi e Color photographs for email 100 to 150 dpi e Magazine page with graphics line art or color photographs 200 dpi Document Size Standard document sizes Click the drop down menu and select a pre defined document size from the list The available document sizes are within the scanner s range of minimum and maximum item size Aj US Letter Portrait US Letter Portrait US Legal Portrait lA Executive Portrait Al Statement Portrait LA Statement Landscape A
37. delete option from the menu PC se sd Move Resize or Delete a Blocked Region If there is a region you cannot move or resize because another region is in the way you can temporarily move that region behind the other regions Right click on the region that is in the way and select Temporarily send this region to the back to move that region behind the one that you want to move or resize This is a temporary change in the region ordering and cannot be undone That region will automatically move back into its position when you click to move or resize a region Reordering Regions If you have created multiple scan regions you can reorder the region priority from the right click menu for the regions The priority determines which region gets processed first while scanning For example region 1 will be processed first and appear in the scanning application as the first image Right click on the region and select an option from the menu v ji 8 O L Xerox DocuMate 4700 135 User s Guide Make this the first region select this option to set the region number to 1 This option is not available if the region you right clicked on is already at position 1 After selecting this option all other regions will have their number update automatically as appropriate Make this region a lower number select this option to move the region number up one in the processing order This option is not available if the re
38. displays some of the basic scan options selected in the interface Clicking on one of the links will open the area of the interface where the setting is located Document source configuration Multi stream Resolution I Z5 ist Use the slider to adjust the scan resolution 3 50 H 11 00 inches Rotate image Help me choose values for these options W Last used settings ee US Letter 8 50x11 00 in image s at UL Xerox DocuMate 4700 User s Guide 139 Presets A preset contains all features in the scanner interface including color mode resolution paper size and so on You can create import export and delete presets After presets have been added to the interface click the drop down menu and select an option from the list gi Last used settings Color A4 Document Color Magazine a Color Photo 6 4 Color US Letter a Default settings Last used settings e Ifyou select the Last used settings preset then adjust the settings in the scanner interface when you scan those changes will immediately save to the preset e Click the Save button if you want to save changes to the Last used settings preset without scanning e Click the Cancel button to close the scanner interface without saving any changes Save a Preset To save a new preset 1 Adjust the options in the scanner interface as needed 2 Click on the right arrow and select Save as from the list 3
39. document you are scanning at each place where you want a new file created when scanning is complete When you are scanning in Duplex mode both sides of the page must be blank for this job separation option to work Sensitivity you can adjust the sensitivity level of the blank page detection For instance depending on the paper weight color mode or image processing options selected you might get varying results Changing the sensitivity level allows you to fine tune the accuracy of the blank page detection When the number of images reaches input the maximum number of images you want in the scanned file The scanner will create a new file each time that number is reached When you are scanning in Duplex mode the number of images captured is double the number of pages in the scanner For example if you are scanning 12 double sided pages it is counted as 24 images If you want the stack split in half the number of images reached would be 12 When you are done making changes click on OK to save the changes and close the window Place your documents in the scanner and start scanning When scanning is finished each file will be sent to the destination location or application you have selected on the button tab Technical Note When Instant delivery is also selected on the Options tab each file will be sent as it is created The options on the Page Settings tab in the Scan Configuration Properties window will affect the job s
40. electronic equipment subject to disposal must be managed within agreed procedures 190 Xerox DocuMate 4700 User s Guide Energy Star for the USA Energy Program Compliance The Xerox DocuMate 4700 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment Evang The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity XeroxENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature can be found in the Machine Setup Section of this guide Xerox DocuMate 4700 191 User s Guide 192 Xerox DocuMate 4700 User s Guide Index A Actual size 74 Add Application 89 95 97 Advanced device settings 74 Advanced Settings tab 54 align item 38 Apply button 47 Aspect ratio 74 AutoCrop 149 AutoCrop to Original 53 Automatic color detection 138 Automatic cropping options 14
41. file size is smaller than the other scanning modes emailing 154 Xerox DocuMate 4700 User s Guide The following example shows the original grayscale image and the inverted image Mirror Image The Mirror image option flips the image left to right Bit Depth Reduction The Bit depth reduction options are only available when scanning in black and white Click the drop down menu and select an option from the list Bit depth reduction Dynamic threshold Threshold Threshold Error diffusion ed Dynamic threshold Sensitivity Xerox DocuMate 4700 155 User s Guide Threshold and Dynamic threshold Threshold enables you to set what level of light or dark to look for on a page When scanning in black and white everything on the page is set to either white pixels or black pixels in the final image If the text on the page is a light color then the text may be gone in the final image as the scanner will change those light colors to white pixels The threshold slider lets you set the level of darkness or lightness of the text on the page Dynamic threshold attempts to evaluate the image and dynamically adjust the threshold level These options work best for documents that contain only text such as business letters spreadsheets reports etc e Threshold move the slider to the left or right to set the level of lightness or darkness for the scanner to leverage from For example if you are scanning a document wi
42. file formats except HTML are available when scanning to an email application Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed Destination types the email destination is classified as an Email Link To make it available in the destination list you must select Email on the Options tab in the One Touch Properties window Multi Function Options Select format fj Scan Select destination i ict H A BMP TIFF JPG PDF LA Snagit 8 Select configuration f z Quality US Legal Duplex 2 x Microsoft XPS Document US Letter s Writer 44 Document P Microsoft Paint iy Quality Color Document j al Windus Mad Color Photo for eMail 6x4 Color Document J SharePoint Quality US Letter Refresh Properties New Copy Edit The email application in the One Touch destination list is the default email program selected in the Internet Options of Internet Explorer Click on the email application that is in the list then click on the Properties button to launch the Email One Touch Link Properties window to change the email application Xerox DocuMate 4700 85 User s Guide Email Properties Use the Email Link Properties window to select a folder for storing a permanent copy of the scanne
43. here If you modify the storage options in an individual configuration changing the options in this Link Properties window will no longer update to the configurations you modified Xerox DocuMate 4700 65 User s Guide e Click the New Copy or Edit button to open the Scan Configuration Properties window Click on the Storage Options tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window Changing the options in this window only affects the configuration you are creating or modifying All other configurations will retain their settings for this destination Transfer to Storage One Touch Link Scan Configuration Properties window Storage Properties window Options tab Storage Advanced Settings Redaction Settings l Scan Settings Fage Settings storage Options E Documents dropped on this link will be transferred to we storage devices i e file system or CD Burner Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type 5 All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users wirtual machine Documents My One
44. hu yay n din w n cow din n da WA h r d n adage rd W dl de ek KE EE 180 Xerox DocuMate 4700 Scanner Specifications 2 0 0 cece KK KK KK KK kK KK KK KK k 181 Xerox DocuMate 4700 Parts List AW kk kK kK KK KK KK KK KK KK KK KK K K KK k k k k k k 182 Regulatory Information Basic Regulations sis assn n n ua nyalnn and kk haw K ad w aa as Aa aa add kh a daran ale akr dan a Wn wa aa 184 United States FCC Regulations sc 2 2c 0000r ener KK KEK KK KK KK KK KK KK kk kk k k k k k 184 al le 2 axoc xzg gt 0 p DDD M P PAP pA w o e e _e_ e am n mr bu 184 ONER GUO ONS serer erara E A E yes Opes AEA A ea 185 Xerox DocuMate 4700 5 User s Guide COPY ReGUIGHIONS sa si xuna sa kann e Wa A dyin peers siz an ln odd W weer ease oo ya A n ad j 4 bap S2 e Wn a n d00 hy ss 186 gt a a gt gt _ a eebe o oa a aoeaeaanpappaDryanapDpDaDpkppDpMp ude a aaratrtr ee ee rer 186 eer enr nproepp rae e eeeejyll r aa 187 ta OU SS a cages vanes sees cts Gee ee on ana ee rr r r r emme 188 B Compliance Information Product Recycling Sr DI posal xi cak k nye tou k auc dee ed oe Ka dar Ku cae ean Ree eh wek E4 a 2 190 LSC ONO eeenhnh h h_r_r_c_c_b b mm lmmmmmm nn mmmmm 190 POPEO aee E M MJMIMI JIM Ne N
45. in the word check to see which version of the word is in the dictionary and output the correct word house in the final document The OCR engine does not automatically correct misspelled words that were present in the original document When dictionaries are selected the terms in those dictionaries are used to check the spelling If this is option is not selected User Dictionaries and Professional Dictionaries cannot be selected Xerox DocuMate 4700 113 User s Guide User Dictionary a user dictionary is your personal dictionary with words that you want the OCR engine to reference for better accuracy when converting the document into editable text For example if you scan documents with highly technical terms or acronyms not found in typical dictionaries you can add them to your personal dictionary You can also add names that you expect to be in the documents too This way as the OCR process recognizes each letter or symbol there is a higher chance that the technical term or name will be correctly spelled in the final document You can create multiple user dictionaries See the section Creating Your Own Dictionaries on page 114 Click the menu arrow and select a user dictionary from the list If you select none as the user dictionary the text will be validated using the terms in the dictionaries for the selected languages as well as any professional dictionaries if they are selected The label current is next to the curr
46. modify the settings from the list The options you choose in this window only apply to the button you select in this list Show all destinations this option selects all of the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories Select destinations select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include Destination Categories e Document management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents This category includes the Send to Application and Open Scanned Document s destinations e Image editors include Microsoft Paint and other drawing and graphics applications e Text editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit e PDF applications are for viewing and or editing Adobe PDF files e Email includes Microsoft Outlook and other email applications as well as the SMTP destination which allows you to scan directly to the SMTP server without opening an email client application e Storage and CD R W is for scanning directly to a folder on the computer
47. new eMall message in your default eMail program the eMall application will default t a new aiall message in your default eMail program the ehMali application will default to the eMail program specified in the intemet options of Inteamet Explorer to the eflail program specified in the intemet options of intemel Explorer A folder icon for a button means Rs is to archive the scanned item A folder icon for a button means that the button is set up to archive the scanned item This is a special pre configured Tr to lon for your scanner The scanner This is a special pre configured Transfer to Storage option for your scanner The scanner sends the scanned image directly tk ning the image first in a Destina sends the scanned image direct to folder without opening the image first in a Destina tion Application tion Application A question mark for a bution means your computer does not have the appropriate sofi A question mark for a button means your computer does not have the appropriate soft ware for the initial factory settings In that case you would probably want to change the ware for the initial factory settings In that case you would probably want to change the name and Destination Application to something else name and Destination Application to something else 158 Xerox DocuMate 4700 User s Guide Perform Color Correction Apply color correction to the image so the displayed colors approximate the original item colors Select this
48. option is only available if the scanner supports this feature You can specify a fill size between approximately 0 04 to 0 39 inches 1 to 10 mm 148 Xerox DocuMate 4700 User s Guide Automatic Image Cropping Depending on the scanner model and installed software there may be more than one auto cropping option in the interface e Crop to original select this option to let the scanner automatically determine the size of the item being scanned This option is only available if the scanner supports this feature This option may occasionally be grayed out as not all scanning applications support this feature Xerox DocuMate 4700 149 User s Guide Image Enhancements Click on the Image Enhancements icon to select options applicable to what type of image processing you want applied for the items being scanned e Main panel this panel contains the most commonly used scan settings Some of the options in this panel may have adjustment options on the other panels in this section When the Basic source configuration mode is selected this is the only panel available Change to the Advanced source configuration mode to enable the other panels which are also described in this section Document source configuration Black amp White The Image enhancements section when the Basic The Image enhancements section when the Advanced document source configuration mode is selected document source configuration mode is sel
49. prompted by the Windows User Account Control to confirm that you want make changes to the system settings Windows Vista from the Windows Control Panel open Hardware and Sound and then Scanners and Cameras Click on the scanner icon then click on the Properties button Click Yes if you are prompted by the Windows User Account Control to confirm that you want make changes to the system settings Windows XP from the Windows Control Panel when in category view open Printers and Other Hardware and then Scanners and Cameras Right click on the scanner and then select Properties from the list Xerox DocuMate 4700 163 User s Guide Click on the Application Settings tab Firmware version T 10 Total number of pages scanned 3461 Serial number V20120524155834 LLO version 5 1 12 9060 Driver version 5 1 12 9060 Scanner memory 128 MB Power settings Sleep mode 60 minute s Power off O minute s 6 Click on the menu next to Combine with Select the scanner you want to use with the Xerox DocuMate 4700 in this example the other installed scanner is the Xerox DocuMate 4799 Combine settings Combine with Xerox DocuMate Xerox DocuMate 7 Click on OK Opening the TWAIN Interface 1 Open q TWAIN scanning application The instructions in this section briefly describe scanning from the PaperPort software 2 Click on the scan icon on the PaperPort tool bar 164 Xerox DocuMate 470
50. s Guide View the User Guides 1 Return to the disc s Main menu and click on View user guides xerox Sf Xerox DocuMate 4700 A PDF viewing application may be needed to view the user guides If you do not have a PDF application installed you can install Nuance PDF Converter from the Install Software section of this disc View scanner documentation View software documentation 2 Click on View scanner documentation to access the scanner user guide Click on View software documentation to access the user guides for the software applications provided with the scanner 3 When you re finished click Main menu to return to the Main menu window and click Exit 4 Remove the installation disc and store it in a safe place That s it Installation is finished and your Xerox DocuMate 4700 scanner is ready to scan Xerox DocuMate 4700 39 User s Guide Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner You will need an active internet connection to register your scanner If you do not have internet access you can contact our customer service department to register the scanner Please refer to the Technical Support Card that you received with the scanner for our customer service contact information 1 oe ee u Open an Internet Explore
51. scan with dithering When the image is scaled down it may look like a grayscale scan When the image is at normal size or enlarged you will be able to clearly see the dithering pattern as shown in the close up image ku En U ka Kak od U gt Color scan Black and White scan Bayer dither scan 156 Xerox DocuMate 4700 User s Guide Bayer dither scan Close up ill Margin Holes Select this option if you are scanning pages with punched holes in the margins This option will fill these holes with the detected background color in the final scan The scanner will detect and fill the holes under the following conditions The size of the hole can be between approximately 4 mm and 12 mm The maximum width of the margin is 25 4 mm from the edge of the paper The size of the margin is 24 4 mm The position of the hole cannot be flush to the edge of the margin area and it cannot overlap the edge of the margin area Not removed Not removed Removed Margin Area 24 4 mm Xerox DocuMate 4700 User s Guide 157 Color Processing Panel Options The options in this panel are for setting how the scanner should process colors in specific color modes Main Color Processing Advanced Color dropout Custom gt V Perform color correction Value Ro AH Go 7l BI 0 Tolerance 50 J More precise More approximate Help me choose values for these options Color
52. scanning duplex both sides of the page must be blank e When the number of images reaches select this option and input a number in the box to have a new file created each time the number of images scanned reaches the number you input in this field Note that when scanning duplex the number of images detected is twice the number of pages scanned For example if you input 5 in the field and scan 10 pages 20 images are captured and you will get 4 separate files with 5 images in each file Please refer to Scanning with Job Separation on page 105 for detailed information about scanning with job separation and how it works with other options in One Touch Use custom file naming select this option to enable the input field so that you can specify the file name for your scanned document s You can specify a different file name for each One Touch button When this option is not select the file name is automatically generated by One Touch for all scans e The preview area to the right of the Use custom file naming text shows an example of the filename as you type into the input field and or select token options from the list e Type the file name you want into the input field Note that you cannot input these characters in a file name erea When inputting a file name the file name must be unique otherwise every scan created would overwrite the previous scan The menu to the right of the input field contains a list of toke
53. single image files Bum to CD ROM E Select configuration ne E A4 Document 2 SharePoint Quality Color Document g Color Photo for Email 6x4 h Send To Application lt Color Document err ersten Quality US Letter US Letter a Open Scanned Document s 8 US Legal The Scan Configuration Properties dialog box opens 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab Storage Options Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Wsers wirtual machine Documents My OneTouch Open storage folder when scan is complete 8 Click the Browse button 68 Xerox DocuMate 4700 User s Guide 9 Select the folder you created for storing the scanned documents Select location for storing documents HE Desktop gt EE Rholz VistaUlt gt Public a jE Computer gt cll Floppy Disk Drive A a amp Local Disk C p Business Receipts b di Program Files b di Users gt li Windows Folder Business Receipts 10 Click OK The selected folder will now be set as th
54. them in the word processing program Note also that the words do not need to be alphabetized 4 Save the document in the txt format and give the file the name that you want for the dictionary For example give it the name USERDIC1 5 Now open the OCR Options window On the OCR Options window click the button next to the menu arrow 7 The User Dictionary Files window opens and shows the available dictionaries File name none current Set As Current Edit Remove MyDictionary is an example of a user dictionary 8 Click Add New The Add New User Dictionary window opens Ex ED e eee Views w IB New Folder F Date modified Type di Program Files di Users d Windows H InstallationInfo 2 Documents LEZ My Dictionary E Pictures i Music Folders A Favorite Links Ti Recent Places BE Desktop p Computer File name My Dictionary 9 Click the drop down arrow for Files of type and choose Text Files txt Xerox DocuMate 4700 115 User s Guide 10 11 T2 Select the file you just created for your user dictionary and click Open In the example above the file is named USERDIC1 The text file now appears on the list of user dictionaries that you can use for spellchecking Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking The label current is added to the name If you don t want to use any user dictionaries f
55. to scan 5 The scanner starts scanning and the image is sent to the selected destination for the One Touch button you are using to scan Features of the One Touch Button Panel The One Touch panel is your on screen set of controls for the scanner From the panel you can access the hardware settings for your scanner and configure the Scan button Click on the One Touch icon to open the panel i The Button View e Z Xerox DocuMate 4700 Co SE Scan PDF Print Email Fax The Detqil View The Hardware View Oo Xerox DocuMate 4700 a e Xerox DocuMate 4700 Ez 7 li Quality US Letter PDF Mode Black amp White 300 dpi Page 8 50 x 11 00 scan Settings Br 50 The Title Bar e Green arrows click to cycle through the panel s 3 views 44 Xerox DocuMate 4700 User s Guide e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Button View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Left click on the arrow buttons on the right side of the panel to view the rest of the One Touch buttons The Detail View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Single click on the detailed info
56. to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit if the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies if you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings Note When scanning to multiple printers and or faxes select the specific device you want to configure the Advanced features for from the list before clicking on the Advanced button 74 Advanced Settings Redaction Settings Scan Settings Page Settings Device Settings Page options 7 Fit to page reduce image if necessary Actual size crop image if necessary Center image on page Maintain aspect ratio AutoRotate image for best fit E Collate copies Copies 1 Fax Advanced Microsoft XPS Document Writer Xerox DocuMate 4700 User s Guide PaperPort In the One Touch Properties window select PaperPort as the Destination Application for scanning Supported file types all image file formats are available when scanning to PaperPort The sPDF and nPDF text file formats are only
57. transfer from devices using standard Windows applications such as Paint or Windows Fax and Scan without the need to install additional scanning software Microsoft has developed its own interface for using the scanner with the Windows applications as well as any other WIA compatible applications you may have installed However when using a WIA 2 0 compatible application the default behavior will display the TWAIN interface as described in this document You can change the driver behavior to show the Windows interface instead of the custom interface described herein Please refer to Driver Settings for the Hardware Properties and Interface Behavior on page 169 for more information Please refer to your Windows documentation for WIA scanning instructions if you do not see the interface described below or if you have any questions regarding Windows scanning applications 128 Xerox DocuMate 4700 User s Guide Scanning Some features described herein may not be available for the current scanner Please disregard any information about features that you do not see in the interface for your scanner Note Visioneer Acuity must be installed for the image processing options described in this document to be available in the interface for your scanner Only features that are appropriate for your scanner will be enabled after Visioneer Acuity is installed Visioneer Acuity is automatically installed when you install the scanner driver from the insta
58. window Windows XP click on the scanner icon and then click on the View device properties link on the left side of the window Windows Vista 7 and 8 click on the scanner icon and then click on the Properties button Click on the Events tab Select the option Prompt for which program to run to be prompted when scanning to Still Image Client Alternatively select Start this program then choose an application from the list to have that application start each time you scan to Still Image Client Click on OK when you are done making changes to this window Now when you scan with Event Forwarding you will either be prompted to choose an application or the default application you selected will open Xerox DocuMate 4700 User s Guide Image Editors Image editors include Microsoft Paint and other drawing and graphics applications Supported file formats the available file formats are based on the selected destination application For example you can scan to Microsoft s Paint application as a BMP GIF PNG or JPG but not as TIFF or JP2 as Paint cannot open those two file types Please refer to mage Formats on page 58 for more information on which image formats One Touch supports Destination type this destination type is classified as a Simple Image Link To make it available in the destination list you must select Image editors i e Paint on the Options tab in the One Touch Properties window If the image editi
59. you selected in the One Touch Properties window Technical Note Load the document s in the scanner and start scanning with the button you set to scan to multiple The Still Image Client destination cannot be used with multiple destination scanning This destination will be disabled when the Enable scanning to multiple destinations is selected 104 Xerox DocuMate 4700 User s Guide Scanning with Job Separation Use job separation to have One Touch create a new file each time a separator is detected when scanning a multiple page batch For example if you want to scan financial statements from several different banks you can place a stack of statements in the scanner and One Touch will separate each statement into a different file based on your selected job separator 1 Open the One Touch Properties window 2 Select the Destination Application File Format and Scan Configuration applicable to your scanning batch Make sure the option Create single image files is not selected If this option is selected the job separation features on the Options tab will be disabled Multi Function Options Select format fj Scan D r J Select destination a av H BR PDF Transfer to Storage BMP TIFF JPG TEXT E Create single image files Bum to CD ROM E Select configuration E A4 Document OJ SharePoint Quality Color Document Color Photo for Email 6x4 3 3 Q Send To Application
60. 0 LI Low High 4 Clean up edges Width 0 08 inches v Crop to original Help me choose values for these options Skip Blank Originals Select this option to have the scanner detect if a blank page has been fed through the scanner and remove it from the final file e Blank threshold you can adjust the sensitivity level of the blank image detection You can use the Threshold slider to fine tune the sensitivity of the blank image detection The results will depend on the scan settings and the types of documents being scanned In general leave the threshold level at the default setting if you are scanning good quality documents printed on standard 20lb printer paper Try lowering the sensitivity level if your documents contain light colored text or drawings so those pages are not detected as blank Raise the sensitivity level if you are scanning double sided light weight paper where images from the opposite side of the page may appear in the image of the blank side Clean Up Edges Select this option to remove any thin lines from around the edges of the final scan These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in the page size fields This option will fill the margins of the image with the detected edge color When you select this option the Width input field will automatically enable for you to input the size of the area you want to have filled with the background color This
61. 0 User s Guide 3 If this is the first time PaperPort has been opened you will automatically be prompted to select a scanner If this prompt does not open click on the Select button to open the select scanner window 4 Select the TWAIN Xerox DocuMate 4700 scanner then click on OK Available Scanners Please choose your scanner from the list ou can add only one scanning device at atime To install a second device please run the wizard again jv TWAIN Twill Serax DocuMate 4700 TWAIN Serax Drocuh ate WS Serax DocuMate jw WIA ESE Note Avoid using a driver presented as TWAIN lA unless you are sure it is appropriate for you Cancel Advanced setup Note that if you select the scanner model you just installed instead of the Xerox DocuMate 4700 only the options for the other scanner will show in the TWAIN interface The Xerox DocuMate 4700 is simply acting as a USB hub when you select the other scanner driver The combining features only work when you select the Xerox DocuMate 4700 as the scanner in the scanning application you are using 5 Click on the Scan button in the PaperPort scan pane 6 The TWAIN interface opens and the options for the Xerox DocuMate 4799 are now available in the TWAIN interface Depending on the actual scanner model you have installed and combined with the Xerox DocuMate 4700 these options may include Duplex double sided scanning double page feed detection long docum
62. 005 1 standard for permanent archival of electronic documents More information about this standard can be found at www pdfa org To select a PDF file size 1 Select PDF as the page format 60 Xerox DocuMate 4700 User s Guide 2 Right click on the PDF icon A menu opens hea aa BMP Whe TEST Minimize Size Normal Maximize Quality PDF A Compliant Use MRC 3 Choose the file size image quality option for your scanned images Minimize Size smallest file size lowest image quality Normal medium file size some loss of image quality Maximize Quality largest file size minimal loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have PDF selected as the file format are not affected so you can set the PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select Detailed information about these text file
63. 26 Xerox DocuMate 4700 User s Guide Scanning from TWAIN and WIA This chapter includes Accessing the Scanner Interface on page 128 Scanning on page 129 Using the Preview Window on page 130 Document Source Configuration on page 137 Summary on page 139 Presets on page 140 Document Settings on page 145 Image Enhancements on page 150 Connect to Another Scanner on page 162 Driver Configuration on page 167 Hardware Properties and Interface Behavior on page 169 Xerox DocuMate 4700 Users Guide 127 Accessing the Scanner Interface Every scanning application will access the scanner using a different method Below is a brief list of common applications and how to initiate a scan from within that application including some of the applications which may have been provided with your scanner Please refer to the application s user guide for instructions on using the application and accessing the scanner e Visioneer OneTouch Open the Visioneer OneTouch properties window and under the configuration list select Configure Before Scan Click on OK to save the changes and close Visioneer OneTouch The next time you scan using that button the scanner interface will open for you to set the scan options and start scanning e Nuance PaperPort On the toolbar click on the scanner icon to open the scan pane on the left side of the PaperPort desktop Click on the Select button to open the scanner selection window Select either th
64. 5 Technical note Most monitors have a brightness setting that is user adjustable When viewing scanned images on screen versus printing the image the brightness setting of the monitor may affect how light or dark the scanned image looks when compared to the original If the scanned image is too different from the original image or if adjusting the scanned brightness level does not modify the image how you want try adjusting the monitor s brightness level Refer to the monitor s user guide for adjusting the brightness level and see if the manufacturer has any recommended settings Black background scanners Some scanners have a black background plate A black background results in more precise cropping results and skew detection However when scanning thin paper such as multipart color forms or ruled writing paper which are less than 18lb paper weight the background may bleed through into the final image and make the image darker than it should be In that case try adjusting the brightness level between 60 and 80 Contrast Contrast refers to the differences between the light and dark portions in the image Move the slider left or right to decrease or increase the contrast levels Increasing the contrast level emphasizes the difference between the lighter and darker portions of the image decreasing the contrast de emphasizes that difference Choosing contrast values While Brightness adds the same amount of gray or white to
65. 6 AutoRotate image 74 B bit depth 181 Bit Depth Reduction 155 Black and White 137 138 155 Black Level 161 Black amp White mode 52 54 BMP file format 58 Brightness 52 151 153 Burn to CD 71 Destination application 71 C CD burner 71 CD ROM drive 17 Center image 74 Collate copies 74 Color 137 138 147 152 153 154 156 Color correction 168 Color dropout 54 158 Color mode 52 62 138 Comma Delimited 110 components 19 computer specifications 17 Configure Before Scan 51 cancel 63 Contrast 52 151 152 Control Panel 19 Copy button 47 Create single image files 58 csv file format 110 D Delete button 47 Despeckle 151 159 Destination Application text file format 109 Destination application 43 48 58 65 75 Burn to CD 71 Email application properties 86 Event Forward STI 91 Image application properties 94 Microsoft Explorer HTML 90 OCR 46 108 Text application properties 88 Text file format 61 Transfer to Storage properties 72 Device settings 124 Disabled Options 145 150 167 Dither 156 DOC file format 108 Document Management 48 Document Settings 145 168 Document Source Configuration 137 documentation 18 Dots per inch dpi 52 62 Dpi 146 Driver Configuration 167 E Edge cleanup 53 Edit button 47 eMail 48 Error Diffusion 156 Event Forward STI 48 91 Example 152 153 154 Excel Spreadsheet 110 F Fax and Print
66. 8 OCR Options 112 OCR output format 118 OCR tab 113 OmniPage 33 One Touch Button panel 45 icon 44 46 New settings 46 Options tab 48 Panel features 44 properties 46 62 65 71 75 91 108 One Touch Button Panel names 43 One Touch Properties window options 51 Optical Character Recognition OCR 48 61 108 Options tab 48 P Page Settings tab 53 Page size 147 Paper size 53 PaperPort 33 PDF Image quality and file size 60 PDF applications 48 PDF Destinations 96 PDF file format 48 58 Perform color correction 159 Perform edge cleanup 148 Pixel 151 154 156 159 Presets 140 Properties button 47 Q QuickScan 173 R Recognition Quality 114 Redaction tab 55 Reduce Moir Patterns 53 Refresh button 47 Register 36 Reject Character 114 Resolution 52 62 146 Rich Text Format 110 Rotate image 148 RTF file format 46 108 rtf file format 110 gt Saturation 54 Scan configuration 43 67 Edit or Delete 51 Lock or unlock 52 New 51 Scan Settings Tab 52 Scan to Folder 65 Multiple folders 67 Scanner connecting 24 Device settings 124 hardware 19 scanner components 19 connecting 24 Scanner driver 28 Scanning mode 51 52 62 Screen Resolution 86 94 Searchable PDF 110 Select Button 48 Select configuration 46 Properties 52 Select destination 48 Select format 46 Send to Application 99 Show all destinations 48 Show Hardware 124 Show Progress Wind
67. 9 Connect TO Another SCONMel x 353554x53 502 4 2 a d nn niz cla well x kaka Dk b n bd malawa W EE Wad 162 Opening the TWAIN Interface L Mh W W k kk kk KK KK KK KK KK KK kK K k kk k k kk e kk kk kk k kk 164 Driver Configuration W WW kk kk k kk KK KK KK KK KK KK KK KK kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk 167 Disabled Options in this Section W W k kk kK KK KK KK KK KK KK KK KK ee K k kk kk kk k k k k k k 167 Module COMTI gU eis tons ac snare cite Gates eadeedies Santana ude paren PHH mm 167 SCO eh COMO UNCON 4a geen ada us een dato oyna genes enw arn X TX a 168 Hardware Properties and Interface Behavior ME een KK KK KK KK KK KK KK KK KK k 169 Br x I m mm FH RHHHH ZHZHZEREHRPEaEaRaRH DM M J ZE MD MD M V 169 bn ee eoeoroeoeoeo le mlr r rb 1 1 PONG eyal Dz_m_mmmmm_mm mum mm_ppaxypBBBpM_DDMIZyZZaIDMDMWMD WMZaE Mn MNMaDaMD 172 Scanning from ISIS Accessing the ISIS Interface in QuickScan hhWhW dan kk kk kK KK KK KK KK KK KK KK KK KK KK kk kk ancien 174 Maintenance CUS GIS TSS COUNT acct vre ae agers tee R E ae ene nee ea ee eo ce DMDM EERE 176 Cleaning the Scanner Glass 6 90 5 anedy oa KK KK KK KK KK KK EK k k k k kk k k k kk k k k k k 176 Here ow w o o o o o o e areeo Fr _rm mamma 177 Uninstalling COUN SCOMMER gc si Ak An cin
68. A4 Portrait 15 Business andscape 110mm Er ve Portrait 634 Envelope Portrait Document size x 634 Envel andscape x Custom document sizes Select the measurement units you want to use from the Units list If the Document size list does not include the document size for your scanning batch click in one of the fields below the document size list Input the width of the document in the first field then input the height in the second field Document size E User defined r 8 50 H 1L00 H inches You can only specify values within the scanner s minimum and maximum supported item size Please refer to the maintenance section of the scanner user s guide for this information Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image This option is only available if the scanner supports this feature Xerox DocuMate 4700 147 User s Guide Rotate Image Select an option in this list to have the final image rotated when scanning is complete Rotate image A 0 Degrees 0 Degrees amp 90 Degrees v 180 Degrees a 270 Degrees Automatic Advanced Panel Options The options in this panel may also appear in the Main panel but with additional settings for you to fine tune the feature you ve selected Select the Advanced source configuration mode to show this panel Main Advanced Skip blank originals Threshold 5
69. After clicking on the save option a dialogue opens for you to type in a name Type in the name you want then click OK i Save preset Enter or select a name for this preset Custom preset namel To modify an existing preset 1 Select the preset you want to modify in the preset list ya Lost Used sering Color A4 Document Color Magazine Color Photo 6x4 Color US Letter Default settings Last used settings 2 Adjust the options in the scanner interface as needed 3 Click Save 140 Xerox DocuMate 4700 User s Guide To rename a preset 1 Select the preset you want to rename in the preset list 2 Click the right pointing arrow button and select Rename 3 Type an new name for the preset in the name field and then click on OK in the dialogue Save preset Enter or select a name for this preset Color US Letter To delete a preset 1 Click the drop menu under Presets and select the preset you want to delete 2 Click the right pointing arrow button and select Delete Presets Grayscale business card simplex 2001 Save As Rename Delete Import Export 3 Click Yes when prompted to confirm that you want to delete the currently selected preset Coane Deletion Ea Are you sure you want to delete preset Grayscale business card simplex 200dpi Exporting Presets 1 Click on the right pointing arrow and select Export from the list Presets
70. Any pictures in the scanned image are isolated from the text the text on the page is recognized and turned into editable text and the pictures are placed back into the document in the same flow as the original document Destination type this destination type is classified as PDF Link To make it available in the destination list you must select PDF applications on the Options tab in the One Touch Properties window Multi Function meren m Select format E Scan z 26 8 Select destination ee we Microsoft WORD BMP TIFF JPG PDF L F Create single image files cS Microsoft WordPad Select configuration Ez 8 Quality US Legal Duplex Notepad US Letter 44 Document Acrobat Reader 9 0 e NEN Quality Color Document Transfer to Storage g Color Photo for Email 6x4 HEA Color Document Quality US Letter Refresh Properties New Copy Edit OK J Cancel Ay If the PDF application you are using does not appear in the Select destination list you can add the application using the Text Documents One Touch Link Properties window 1 Click on the Options tab in the One Touch Properties window 2 Make sure PDF applications and Text editing applications are selected then click back on the button tab Please note that any PDF application you add manually to One Touch will be classified as a Text Based Link
71. Automatic the document will be formatted as close to its original as possible The One Touch software will adjust its settings to the most appropriate for the document being scanned in order to match your selected output format The output quality will be maximized and the processing time minimized No formatting the document will be plain text one column left aligned in a single font and font size You can then export the plain text to nearly all file types and target applications Retain fonts and paragraphs this output format retains the font and paragraph styling including graphics and tables without columnized text but does not retain layout formatting If the document is being scanned as an Excel spreadsheet each detected table or spreadsheet becomes a separate worksheet while other content is placed on the last worksheet Flowing page this format preserves the original layout of the pages including columns This is done wherever possible with column and indent settings but not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are present Xerox DocuMate 4700 User s Guide True page this output format uses absolute positioning on the page to keep the original layout of the pages including columns This is done with text picture and table boxes and frames True Page is the only choice for documents scanned with the PDF format It is not available for the TXT
72. BMP file However when MFF scanning in Black amp White the TIF compression produces the smallest file size of all the image types without losing image quality TIFF also supports multi page image files Right click on the JPG icon to access the JP2 image format When you select JP2 the format panel will change the JPG icon to the JP2 format icon i ee in eh E 2 A MER FF miea iia TIFF TET Minimize Size Normal Maximize Quality v JPG JPEG2000 JP JPG the jpg joint photographic experts group format is a common image format for transferring Ei pictures electronically such as posting to a website or sending via email as JPG image files are smaller than IBE BMP and TIFF files You can change the level of compression for the picture file to have better quality or a smaller file size JP2 the jpg2 joint photographic experts group 2000 format is the new JPEG standard This new JPG file 2 type has improved compression for better image quality at smaller file sizes Please refer to the official JPEG e website at www jpeg org for more information about this file format and a list of applications that can view and or open this file type Xerox DocuMate 4700 59 User s Guide To select a JPEG file size 1 Select JPG as the page format 2 Right click on the JPG icon A menu opens iaa amp 2 BMP TIFF JPF oo ae Minimize Size Normal Maximize Quality v JPG JPEG2000 JP2 3 Choose the file siz
73. Bunto CD ROM E alee i the text format icon is E EH 44 Document SPDF SharePoint wf Quality Color Document ga Color Fhoto for Email 6x4 Wy Send To Application Color Document ETE Tranter E Quality US Letter US Letter Open Scanned Documenti E US Legal Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application The specific file format is the file name extension on the text format icon E FA The specific text format this example is for Rich Text RTF Format rtf To select a file type for the text format 1 Select the Destination Application Xerox DocuMate 4700 109 User s Guide 2 110 Right click on the text format icon Choose the file type that you want for the text format Example menu for the TEXT format when the Destination Application is Microsoft Word EA FA DOF Simple Text Rich Text Format s Word Document Minimize Size Normal Maximize Quality Use MRC OCR options Exa
74. GIF PNG Ch z id uf re EB IA B a E B IA i Mi GIF TIFF JPG FOF TEST TIFF TET BMP the bmp bitmap format is generally used when you want to do additional image processing such a as photo touch up or color correction as very little image compression is used when creating the file When BMP scanning in color or grayscale BMP scans result in the largest file size of the image formats GIF the gif graphics interchange format format is generally used when putting images on a website or ia server as image compression can reduce the file size by approximately 95 when compared to a BMP file al of the same image Company logos and small pictures on a webpage are often GIF images The GIF compression and limited color range can result in the medium and large images looking grainy or pixilated PNG the png portable network graphics format is another common image format for website graphics a Like GIF the PNG compression greatly reduces the file size when compared to a BMP file of the same PNG image However the PNG compression is different from GIF compression in that PNG images look better when scaled Therefore PNG is often used in place of GIF for company logos with a lot of detail clickable buttons medium sized pictures and so on TIFF the tif tagged image file format format is another image type that is often used for photo editing When scanning in color it produces a file of similar quality and size to a
75. Grayscale business card simplex 200 gt Save As Rename Delete Import Expert Xerox DocuMate 4700 141 User s Guide 2 3 142 Click on the browse button l next to the Destination folder field to open a file browsing window A4 Document Color A4 Document Color Magazine Color Photo 6x4 Color US Letter Quality 44 Document Quality Business Card Quality Color 44 Document Quality Color Photo 6x4 Quality Color US Letter Document Quality US Letter US Letter Browse to a location and select the folder where you want the preset file to be saved Click on Choose Make sure to choose a location where you will be able to easily find the file di di Program Files Program Files x86 di temp di Users d Windows Xerox DocuMate 4700 User s Guide Destination folder C Users RH 7_Ult 64 Documents lu 4 Select the preset you want to export in the dialogue for exporting a preset If you want to export multiple presets click on each preset name You may need to hold down the Ctrl Control key on your keyboard while clicking on each preset name to select multiple presets amp Export Presets Destination folder C Nu a 4 Document Color A4 Document Color Magazine Color Photo 6x4 Color US Letter Quality A4 Document Quality Business Card Quality Color A4 Document Quality Color Photo 6x4 Quality Color US Letter Document Qual
76. L Invert image E Fill margin holes Mirror image Help me choose values for these options 150 Xerox DocuMate 4700 User s Guide Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in this section When the Advanced configuration mode is selected an icon will appear next to those features which have adjustment options on another tab Click on one of the icons to go to the area of the interface where the adjustment options are located Main Color Processing Advanced Brightness E 50 Bit depth reduction Threshold X o la o Threshold 128 Contrast 50 P E bi d 5 Sensit Gamma E 1 e LZ la Ir v Despeckle Z v Invert image v Fill margin holes v Mirror image Help me choose values for these options Click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is displayed on the Main tab See Advanced Panel Options on page 159 e Despeckle Brightness Brightness is the overall lightness of the image Move the slider left or right to darken or lighten the image Adjusting the brightness level adjusts the tone of the pixels without changing the true color of the pixels such as when adjusting hue Choosing brightness values Adjusting the brightness level is based on how you want the image to appear and there is no standard to adhere to Below are some recommended options for brigh
77. Mate 4700 169 User s Guide e LLD version the scanner s base driver version This is not the One Touch software revision TWAIN or WIA driver versions e Driver version this is the version of the scanner s TWAIN driver Power Settings e Sleep mode sleep mode is the low power state when the scanner is not in use You can adjust the amount of time you want the scanner to wait before it goes into low power Click the green enter button to save any changes in the Sleep mode field Click the red reset button to reset to the default timeout value e Power off input the number of minutes you want the scanner to wait before it turns itself off Click the green enter button to save any changes in the power off field Click the red reset button to reset to the default timeout value Counters e Counters click the reset button next to the counter you want to set back to 0 Color correction Select the optimization style for color correction e Printer will optimize the image for duplicating on a printer e Monitor will optimize the image for displaying on a monitor Images optimized for a monitor when printed will not match the original scanned item Select Perform Color Correction on the Color Processing tab in the Image Enhancements section to enable this option 170 Xerox DocuMate 4700 User s Guide Driver Settings The options in this panel are for configuring how the scanner interface will behave in some sc
78. NM mu 2 2gDDDDA MMEMMDO 125 Scanning from TWAIN and WIA Accessing the Scanner Interface ccsa0naivn ead sp one Kaa saw Raed Oe NS kk k kk k k k k kek 128 Xerox DocuMate 4700 User s Guide Table of Contents Choosing TWAIN or WIA W kk kk kK KK KK KK KK ie KK KK KK kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk eds 128 wae wilat JJ r r nh ERT ee mm x z 5mxgx222225252525p252 52p rDrr Dprpr pr rrr r2 Z M2MHMTHTH IB 129 Using the Preview Window Wk kk KK KK k kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk kk k 130 SAR elle NS KE KNHNHNEEDENNnNzHNHHnHnHRHRH EEREmDHNnn E EnDnDEnEDBDDEEHNn ENnREn En nNnEnEn3 a aE nNEnE kRwEMzA A Ez MmMDMMNHaEHHMH 131 Move Resize or Delete REGIONS 06 cece KK KK KK KK KK k k k kk k kk kk kk k 134 Poorana R O rO RMg M M MbMMMMBIBbmmm E E E ETA 135 Clear All Regions HHHH HHHH i Mn 136 Doc ment Source CO UNION ner aia a gree scene Senora WEN erat a econ E eon tered eae de Sua ea Ala kK cd 137 o gt Z2eP i ePe eeK ldlheam nnn HHHr a ae ea 137 FOV ANCE OON z pp po e oe x mm 2g2xgg 2g22gggxxnxxJmq 137 Wane 2 gt gt gt e emmergg g 22x2x xxxgg xo_anm i 139 XX gt gt gt rI r r o oaoormebepembppepeemmmeprpepapnrmrrbbmbbprvbroog g yon
79. OneTouch 4 6 April 2013 05 0867 000 Xerox DocuMate 4700 User Guide Design 2013 Xerox Corporation All rights reserved Xerox Xerox and Design and DocuMate are registered trademarks of Xerox Corporation in the United States and or other countries BR2428 Content 2013 Visioneer Inc All rights reserved The Visioneer brand name and OneTouch logo are registered trademarks of Visioneer Inc Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The PaperPort and OmniPage brand name and logo are registered trademarks of Nuance Communications Inc ISIS is a registered trademark of EMC Corporation in the United States and or other countries Adobe Adobe Acrobat Adobe Reader and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if an Adobe product is installed on your computer Post It is a registe
80. Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 5 Click OK to complete the installation process 6 Installation Complete mens DocuMate 4700 Driver has been successtully installed Click Close to exit Complete the installation by Cancel Installing Visioneer One Touch Click Close on the Installation Complete window to close and exit the driver installer The Visioneer One Touch software installation will start automatically after you click Close on the driver Installation Complete window One Touch is the software needed for the buttons on the scanner to work Xerox DocuMate 4700 31 User s Guide 1 Click Next on the Welcome to the One Touch Setup Wizard Welcome to the OneTouch 4 6 Setup Wizard Qr 4 6 The installer will guide you through the steps required to install OneTouch 4 6 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masinun extent possible under the law 2 Onthe Visioneer License Agreement window read the license agreement If you accept the terms select I Agree then click Next If you choose not to accept the license agreement the installation will terminate and One Touch will not
81. Quality US Legal Duplex f SharePoint W US Letter 44 Document Send To Application J Quality Color Document lg FTP Transfer Color Photo for Email 6x4 Color Document Open Scanned Document s a 8 Quality US Letter D 102 Xerox DocuMate 4700 User s Guide 4 If any of the destinations you select have global configuration properties the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options Click on the Properties button to open the One Touch Link Properties window to configure the destinations SMTP Properties SharePoint Documents dropped on this link will be transferred to i storage devices i e file system or CD Burner EG Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users wirtual machine Documents My OneTou E Open storage folder when scan is complete Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window Please refer to the destination instructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 5 Select the file format you want for the scanned image in the Select format panel You can on
82. Touch Open storage folder when scan is complete Storage location C Users wirtual machine Documents My OneTou E Open storage folder when scan is complete Storage layout e All documents are in the root the scanned documents are saved in the root of the folder specified in the Storage location e Documents are put into folders by month week or type folders are created based on your selection month week or file type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents Storage location e This is the location on the computer or network where the file will be saved Click on the Browse button to change the location by browsing through your Windows folder list or type a location directly into the input field You can select a local folder or a folder on a server or mapped drive Open storage folder when scan is complete e Select this option to have the folder specified in the Storage location open when scanning is complete and the image has been transferred to that location If you have selected a month week or type grouping option the folder that opens will be the grouping option you selected Setting the Folder from Windows When One Touch was installed a storage option was added to the right click menu of your Windows folders This menu option allows you to set the Transfer to Storage folder location with
83. Touch following the instructions in the Installation chapter Problem My computer keeps giving me out of hard drive space error messages The minimum requirement of 350MB free hard drive space is for the installation of the software and basic low resolution scanning High resolution scans result in files that can be over 1 gigabyte in size Free up some space on your hard drive for the software to be able to save the scanned images Xerox DocuMate 4700 177 User s Guide Problem When using Create single image files not all of the pages scanned are sent to the destination I chose Where are they There are a limited number of times that an application can open When Create single image files is selected and you are scanning to a destination application each side of the page scanned will open a new instance of that application If you want to have an image open in an application immediately limit your scan batch to less than 5 pages Alternatively you can set your destination to be a folder location on your computer or network using Transfer to Storage Select any file format and then scan a large batch of papers At the end of scanning the driver will immediately save all pages scanned to that folder location without opening an application Problem I have selected Skip Blank Originals but not all of the blank pages have been removed Why are there still blank pages in the file If you are scanning light weight
84. a Automatic T Color FI a Gray A E Black amp White Example Document source configuration list when combined with the Xerox DocuMate 4799 4 Input tray Sources identical 4 Front Sides identical ha Automatic IF Color FI Gray A f Black amp White Back 4 Flatbed 4 Front ha Automatic E Color FI d Gray A Bt Black amp White 166 Xerox DocuMate 4700 User s Guide Driver Configuration Use the Driver configuration section to configure the add on modules select interface options and view the scanner hardware properties When the Advanced configuration mode is selected a scanner panel option will be available for you to change any hardware settings that may be available for your scanner Document source configuration Basic Advanced Configure Modules to indude e Visioneer Acuity wW visioneer Acuity Help me adjust these options Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected Grayed out options are either not appropriate for the current scanner the software needed to enable the feature is not installed or the feature is dependent on another setting in the scanner s interface Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable Module Configuration When image processing modules are installed they will appear in the list on the Configure tab
85. a number in the control box any blank pages will be discarded first and then the number of images scanned will be counted For example if you scan 12 pages and 3 are blank the total number of images counted for the job separation will be 9 not 12 Xerox DocuMate 4700 107 User s Guide Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spell check change font or type size sort calculate and so forth Note Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality or have a small type font 400 dpi can be used as the maximum resolution The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch software and your Xerox scanner The One Touch OmniPage Module was automatically installed when you installed your driver from the installation disc Note Some of the illustrations in this section may not look exactly as they appear on your computer s screen The differences are minor and do not affect the steps to use the new features To scan with OCR 1 Open the One Touch Properties window 2 Select a text ed
86. ain 50 Xerox DocuMate 4700 User s Guide Scan Configurations The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Click the icon of a Muti Function selected configuration to z Select format view its settings E Scan j mm if av H IA Select destination i EMF JPG FOF TIFF E4 Scan US Letter Document a 2 j r Configure Before Scan 4 a a Scan Photograph Mode Colors 200 dpi Page 6 00 x 4 00 p z L Microsoft APS Document x j pe Writer E Create single image files j Microsoft Paint Select configuration B Configure Before Scan hoy ticiasarh Gutlack d Color Magazine Settings Brightness 50 amp Co S a Quality Color Photo 6x4 a Scan Bs4 Vivid Photograph Py SharePoint Pp g Color Magazine Duplex ga Copy Photograph a PAT TNT Quality US Letter Duplex w Quality US Legal Select the scan FTF Transfer Scan for Light Text configuration to edit or delete It must be Properties it unlocked as indicated by not having a lock ok _Cancel_ displayed here Note Use Configure Before Scan if you want to set the options manually before scanning See Configure Before Scan on page 62 Create a new configur
87. all pixels in the image Contrast adjusts the pixels based on the pixel color level For instance increasing the contrast level will add white to light colored pixels and gray to dark pixels to make the difference between color levels in the image crisper Decreasing the contrast level will have the opposite affect where light colored pixels are modified with gray and dark pixels are modified with white to make the transition of colors in the image appear smoother Adjusting the contrast level is based on how you want the image to appear and there is no standard to adhere to Contrast works in conjunction with brightness for image enhancement when decreasing the brightness level the overall image becomes darker in which case you may want to increase the contrast level so that the differences between the lighter and darker portions of the image are clearer Below are some recommended options for contrast image correction based on the original document quality e Original documents of good quality 50 152 Xerox DocuMate 4700 User s Guide e Pencil written letters forms or drawings 55 to 65 e Faded pictures or old documents with faded text 60 to 70 e Light colored carbon copy paper such as yellow or pale pink or pale green with light text 45 to 55 e Newspaper or magazine pages 55 to 70 e Book pages 60 to 75 e Pictures taken inside or in the shade 40 to 60 Color image contrast examples The examples below sh
88. anned image This option is only available when scanning in Color or Grayscale at lower resolutions and when the scanner supports this feature e Straighten image select this option to let the scanner automatically determine if a page is skewed then straighten its image This option is only available if the scanner supports this feature If you are scanning using an Automatic Document Feeder and the page is fed through at too great of an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight e Edge cleanup select this option to have the software remove any thin lines that may be around the edges in the scanned image These lines may appear in the edges when the item being scanned is not the exact size of the dimensions indicated in Size fields This option is only available if the scanner supports this feature Xerox DocuMate 4700 53 User s Guide Invert image only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image Color dropout color dropout is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color dropout applies to Black amp White or Grayscale scanning modes The original wi
89. anner hardware supports the feature Advanced Settings _ Redaction Settings Scan Settings Page Settings Size Standard Letter 8 5 x 11in Click the name to Custom Width 8 50 Height 11 00 inches toggle between inches Improvements and Settings an d m ll IM ete rS Duplex E Skip blank originals AutoCrop to original JU Vi 5 Reduce Moir pattern Cele deyan Straighten image Red Green Blue Invert image E Double Feed Detection IF Manual feed Standard click the menu arrow and choose a page size from the list Custom enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvements and Settings it is indicated in the feature description if there is a software or hardware dependency for the option to be available e AutoCrop to original select this option to let the scanner automatically determine the size of the item being scanned This option is only available if the scanner supports this feature Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moir patterns moir patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce moir patterns will limit or eliminate moir patterns in the sc
90. anner interface behavior and adjust application options that may be available for your scanner To open the scanner hardware properties page Windows 7 and 8 from the Windows Control Panel open Hardware and Sound and then Devices and Printers Right click on the scanner and then select Scan properties from the list Click Yes if you are prompted by the Windows User Account Control to confirm that you want make changes to the system settings Windows Vista from the Windows Control Panel open Hardware and Sound and then Scanners and Cameras Click on the scanner icon then click on the Properties button Click Yes if you are prompted by the Windows User Account Control to confirm that you want make changes to the system settings Windows XP from the Windows Control Panel when in category view open Printers and Other Hardware and then Scanners and Cameras Right click on the scanner and then select Properties from the list Device Settings Device settings pplication setti Firmware version T 10 Total number of pages scanned 3461 Serial number 201205241553834 LLD version 5 1 12 9060 Driver version a 1 12 9060 Scanner memory 128 MB Power settings Sleep mode 60 minute s gt e Power off O minute s e Scanner Details Firmware version this is the current hardware processor chip version number Serial number the scanner s unique identification number Xerox Docu
91. application for the rtf file formation Standard ASCII text file select this option if you want to have plain text without formatting sent to your text editing application Most text editing applications will accept plain text txt files Adobe PDF format select this option if you are adding a PDF viewing or editing application to the list This PDF format is an image format only it will not recognize the document using OCR and you will not be able to search or edit the text in the final file The application you are adding must be able to open pdf files Adobe searchable PDF this is the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at Step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts 5 When you are done making changes in this window click the Add button to accept the changes and close the window 6 Click OK on the Link Properties window 7 Click Refresh on the One Touch Properties window and the new application should now be available Xerox DocuMate 4700 89 User s Guide Creating an HTML Web Page from Your Scanned Documents 1 Open the One Touch Properties window 2 Select your web browser as the Destination Appl
92. applications in this group can accept text based wo documents only lt Microsoft Excel Microsoft Explorer fiw Microsoft WORD ma Microsoft WordPad Motepad General OCR settings Always send a file even when no text was found Show message if text recognition failed Add application click this button to open the Add Text Based Link dialogue so you can add other text editing applications to One Touch Delete application select an application in the list then click this button to remove the application from the One Touch destination list You can only delete an application that you have added the destinations that are linked when One Touch is installed cannot be deleted General OCR settings click in the OCR settings boxes for the options you want The options will apply to all the applications in the group 88 Always send a file even when no text was found the scanned file is sent to the application even if the image does not appear to contain text This could occur if you scanned a photograph with a scanner button set for text applications Show message if text recognition failed a message will open on the screen if the OCR reader does not detect text in the image Xerox DocuMate 4700 User s Guide Adding Text Editor Applications to One Touch 1 To add another application to the list click the Add application button The Add Text Based Link dialog box opens i Here you can define a custom ap
93. are less than this number of dots in the circle the dots are considered a speckle and removed from the image For example if the radius is 3 and the number is 5 then the document is evaluated in sections of 3x3 pixels and if there are more than 5 stray dots within a 3x3 area they are not considered a speckle Xerox DocuMate 4700 159 User s Guide Filter Use the Filter option to increase or decrease the sharpness in the scanned image Click the drop down menu and select an option from the list Use the Mask slider to adjust the tolerance level of the filter Filter Mask 7 Moir Reduction Moir patterns are wavy or rippled lines that may appear in the scanned images of newspapers and magazines and sometimes scanned images of photos line drawings and color scans of textured paper Select the Moir reduction option to have the driver attempt to find and remove moir patterns from the image Please note that when Moir reduction is enabled the scanner may scan slower as the image is checked for moir patterns This option is only available when scanning in Color or Gray Image with moir patterns Image with moir patterns removed Moir radius you can set the size of the area to be evaluated in the Moir radius field Adjusting the radius will produce different results for the various types of items that can be scanned With this feature you may have to test scan a few times adjusting the Moir radius as ne
94. ation e Click the New button to create a new configuration starting with the One Touch default configuration settings e Select a configuration in the list then click on the Copy button to create a new configuration starting with the settings of the currently selected configuration Edit or delete a configuration Select the scan configuration you want to edit or delete e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK Note Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner In the Scan Configuration Properties window the Scan Settings Page Settings Advanced Settings and Redaction Settings tabs are always available When the Visioneer Acuity module is installed the Acuity Settings tab will also be available for all destinations Xerox DocuMate 4700 51 User s Guide Based on the selected destination additional settings tabs may also be available If you see one of these additional settings tabs
95. ation This option modifies only the scan configuration that is assigned to the button you select If you have multiple One Touch 4 6 scanners installed the first sub menu will show a list of the currently connected scanners for you to select which scanner to update Note that this option is disabled if there is no scanner plugged in and turned on Scanning to Multiple Folders When archiving documents with Transfer to Storage option you can scan the documents to different folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents Scan one set of documents using the scan configuration with the appropriate storage location for that set Then switch to another scan configuration and scan the next set of documents to store them in their folder Setting Up Multiple Folders for Transfer to Storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items 2 Open the One Touch Properties window 3 Select Transfer to Storage as the Destination Application Xerox DocuMate 4700 67 User s Guide 4 Click the New button Multi Function a Select format E Scan in alia Select destination 3i _ A BMP JPG PDF Transfer to Storage TIFF HH E Create
96. available when the OmniPage software or One Touch OmniPage module is installed Please refer to Text Formats on page 61 Destination type the PaperPort destination is classified as a Document Management Link To make it available in the destination list you must select Document management on the Options tab in the One Touch Properties window Multi Function Options Select format E Scan Zi Select destination Nuance PaperPort BMP TIFF JPG PDF sPDF za Create single image files Transfer to Storage Select configuration 44 Document hy SharePoint Quality Color Document Color Photo for Email 6x4 Quality US Letter a FTP Transfer r Open Scanned Document s US Legal Duplex KJA Send To Application wy Color Document US Letter Duplex Refresh Properties New Copy Edit Delete eee Cancel Apply e Click the Properties button to open the One Touch Link Properties for PaperPort From this window you can change the default folder location and options On initial installation of One Touch all scan configurations send the scanned document to the folder selected in this window When you create new configurations the default settings will also match what you have selected here If you modify the options in an individual configuration changing the options in this Link Proper
97. b to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details Note If you do not see this on screen diagram for connecting the scanner stop and follow the instructions below Xerox DocuMate 4700 29 User s Guide Connect the USB Cable and Turn on the Power 1 Remove any tape from the USB cable 2 Plug the USB cable into the USB port on the scanner then into a USB port on the computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection 3 Turn on the scanner power Press the power button on the control panel The status light comes on and flashes indicating that the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner 30 Xerox DocuMate 4700 User s Guide 4 When you re certain that the software has completely loaded return to the connecting your hardware window Slide the locking tab to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6
98. blocks of black and white and the image barely recognizable Dithering the image creates a black and white image that is recognizable Dynamic threshold attempts to evaluate the scanned page and automatically adjust the brightness and contrast levels to produce the best quality image when scanning in black and white For example light color text on a page may be missing in the final image as the scanner will change those light colors to white pixels Dynamic threshold will attempt to automatically lower the brightness level to darken the image and raise the contrast level to make the difference between the lighter and darker portions of the image clearer Click OK or Apply to add the Acuity options to your scan configuration Xerox DocuMate 4700 User s Guide Transfer to Storage HEA Bum to CD ROM E eo SE 2 SharePoint F Send To Application bal FTP Transfer Open Scanned Document s Select format i e E BMP TIFF JPG El Create single image files Select configuration ow Ad Document oe Quality A4 Document Juualit Color Document Color Photo for Email 64 Dolor Document ow Quality US Letter ow LIS Letter E POF TEST The Acuity icon on the top of the One Touch Panel and on the scan configuration remind you that the scan will use the Acuity settings 0 gt gt a Quality US Letter PDF Mode Black amp White 300 dpi Page 8 50 x 11 00 scan Using Acuity image processing
99. can settings put the document in the scanner then click the Preview Scan button in the ISIS window Xerox DocuMate 4700 39 User s Guide 40 Xerox DocuMate 4700 User s Guide Scanning and Configuring One Touch This chapter includes e Default One Touch Settings on page 43 e Scan from the One Touch Button Panel on page 44 e Changing the Button Settings on page 46 e Selecting Options for One Touch on page 48 e Scan Configurations on page 51 e File Formats on page 58 e Configure Before Scan on page 62 e Open Scanned Document s on page 64 e Transfer to Storage on page 65 e Burn to CD ROM on page 71 e Printer or Fax on page 73 e PaperPort on page 5 e SharePoint on page 77 e FTP Transfer on page 80 e SMIP on page 82 e Email Applications on page 85 e Text Editors on page 87 e Still Image Client on page 91 e Image Editors on page 93 e PDF Applications on page 96 e Send to Application on page 99 e Scanning to Multiple Destinations on page 102 e Scanning with Job Separation on page 105 e Scanning with Optical Character Recognition OCR on page 108 e Selecting One Touch OmniPage OCR Options on page 112 e One Touch with Visioneer Acuity Technology on page 120 e Hardware Properties and Interface Behavior on page 124 Based on the recommended full installation of the scanner driver and the Visioneer One Touch software One Touch is your main scanning interface for using the scanner The One Touch b
100. cation for every image E Configure advanced features Launch application for every image Append scan filename s to arguments Append job file to arguments Append scan filenames to arguments Append job file to arguments Click Browse to open the Windows file browser and navigate to the location of the application s executable exe file In most cases the application s directory is located in the programs directory on the C drive Because you can select any executable file make sure you select an application that can receive image or text files Select the application s exe file then click on Open The application s exe file path will now show in the Application path field Click on OK to close the window For basic scanning you do not need to adjust any of the other settings in this window The default settings will work with most applications The advanced settings are described below Select a file format and scan configuration in the One Touch Properties window If you select a text file format the scanned image is converted into editable text before being sent to your selected application Click on OK to close One Touch Put the document s in the scanner and start scanning with the button you set to use the Send to Application destination The scanner starts scanning and when finished sends the scanned file to the application you selected Technical note 100 After configuring this link y
101. cted e Make sure the page size selected on the Page Settings tab is correct for the documents you are scanning otherwise the redaction may not occur in the correct area 56 Xerox DocuMate 4700 User s Guide If Color dropout is selected redaction occurs after the color specified is removed from the image For example if you selected Red as the color dropout but then specify red for the redaction region the final image will have the redacted region filled with gray when scanning Grayscale or black or white when scanning in Black amp White Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Improvements and Settings E Duplex E Skip blank originals AutoCrop to original Sensitivity r Reduce Moir patterns P Color dropout Straighten image Red Green Blue Invert image E Double Feed Detection Manual feed Timeout Click the name to toggle between inches and millimeters Xerox DocuMate 4700 5 User s Guide File Formats The available file formats in the Select format panel are based on the selected destination for scanning For example if scanning to the destination Transfer to Storage all file formats are available as the files are saved directly to a folder without opening any application If the destination is an application such as Microsoft s Paint only the file types the application supports will be available in the Select format panel Most of th
102. cycling amp Disposal USA amp Canada If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and
103. d Link dialog box Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List Xerox DocuMate 4700 97 User s Guide 10 11 98 In Step 4 of the dialog box select Adobe PDF format and Adobe searchable PDF Adobe PDF format select this option if you are adding a PDF viewing or editing application to the list This PDF format is an image format only it will not recognize the document using OCR and you will not be able to search or edit the text in the final file The application you are adding must be able to open pdf files Adobe searchable PDF this is the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at Step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts When you are done making changes in this window click the Add button to accept the changes and close the window Click OK on the Link Properties window Click Refresh on the One Touch Properties window and the new application should now be available Xerox DocuMate 4700 User s Guide Send to Application The Send to Application link allows you to select any application on your computer as the scan destination
104. d image setting the color document options and changing the email application that is in the One Touch destination list Scans sent to this destination will be attached to a blank email message A copy of the scanned document is stored in the location specified below Use Internet options to change the Email application for this link Folder for storing attachments C Users wirtual machine Documents Mail Attachn Internet Options Color document handling O Convert Bitmap using Screen Resolution Convert Bitmap to JPEG Cancel Apply Folder for storing attachments click the Browse button to change the location using the Windows file browser or type a location directly in the field Internet options if you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the program list These are the standard Windows Internet Explorer options Please see your Windows documentation for more information about the Internet Explorer options Color document handling click in the Color document handling settings boxes for the options you want Convert Bitmaps using Screen Resolution use this option to ensure that an image will fit on the computer s screen Convert Bitmaps to JPEG 4JPEG files can be compressed to produce smaller files sizes and therefore shorter trans
105. d suc Sharepoint Link 2010 02 18 10 35 31 Succeeded User RHolz Starting file number 1 Files in job SMTP Link Agent 2010 02 18 10 41 17 Failed 1 Failed to transfer scan result to Sharepoint Link 2010 02 18 10 41 16 Failed User RHolz Starting file number 5 Files in job Sharepoint Link 2010 02 18 10 00 47 Succeeded User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 30 14 Succeeded User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 32 56 Succeeded User RHolz Starting file numbe Sharepoint Link 2010 02 18 10 35 31 Succeeded User RHolz Starting file numbe 4 mm p 4 mW 1 1 1 1 Refresh Delete selected log Delete all displayed logs Delete selected log Delete all displayed logs Double click on any of the line items to open the selected log file in the Log File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server 78 Xerox DocuMate 4700 User s Guide Click on the Properties button to open the Log Viewer from the SharePoint One Touch Link Properties window There are no global configuration properties for the SharePoint destination application all configuration is done using the Scan Configuration Properties window as described in the previous section Muti Function SharePoint
106. d to work with image documents only a Microsoft Paint Add application Color document handling HL Convert Bitmaps using Screen Resolution Convert Bitmaps to JPEG Add application click this button to open the Add Simple Image Link dialogue so you can add other image editing applications to One Touch Delete application select an application in the list then click this button to remove the application from the One Touch destination list You can only delete an application that you have added the destinations that are linked when One Touch is installed cannot be deleted Color document handling click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group 94 Convert Bitmaps using Screen Resolution use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files Xerox DocuMate 4700 User s Guide Adding Image Editor Applications to One Touch 1 To add another application to the list click the Add ap
107. dding a few drops of Isopropyl alcohol rubbing alcohol to the cloth and wipe off the residue 176 Xerox DocuMate 4700 User s Guide Troubleshooting Problem The scanner won t scan What s wrong Check for one of these possible problems e Isa cable loose or not plugged in securely Inspect all cable connections Make sure all the cables are plugged in securely e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Start the PaperPort software and make sure TWAIN Xerox DocuMate 4700 is selected as your scanner Problem Why does my scanner not function after performing a system restore on Windows The system restore process may have corrupted some of the driver components It is recommended that you reinstall your scanner driver Problem Why won t my scanner buttons work after scanning with Windows Image Acquisition WIA After performing a scan using the WIA interface you must close the application you were using before scanning with the buttons on the scanner Problem Why won t my scanner work after the computer has been sitting idle for several hours To resolve the problem simply turn off the scanner power then turn it back on again
108. dealer or an experienced radio TV technician for help This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations European Union The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility This machine is certified as Class 1 LED product This means that this machine does not produce hazardous laser radiation 184 Xerox DocuMate 4700 User s Guide A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your Xerox Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welw
109. der You can reorder the pages in a PDF file and unstack a document so all the pages are resaved as individual files PaperPort also has some basic image editing options in the PaperPort PageView such as adding notes to image files modifying image colors and touch up the image using the erase and or auto correct options Nuance OmniPage OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF Xerox DocuMate 4700 33 User s Guide Software About the Software Nuance PDF Converter PDF Converter Professional 7 features 100 industry standard PDF creation and editing plus the world s most accurate PDF conversion to editable Microsoft Office formats available It also offers one click scanning to PDF the most advanced PDF search capabilities excellent graphics management document flattening and auto removal of sensitive information Combining unparalleled functionality built in intelligence and ease of use PDF Converter Professional 7 enables users to create convert edit assemble and securely share PDF files like never before for enhanced professionalism productivity and collaboration 34 Xerox DocuMate 4700 User
110. e Properties button to open the Log Viewer from the FTP One Touch Link Properties window There are no global configuration properties for the FTP destination application all configuration is done using the Scan Configuration Properties window as described in the previous section Multi Function FTF Froperties Select format Scans sent to this destination will be transferred to a F Sca n j Si remote server A Select destination This link has no global configuration properties Please Sirene RIN BMP TIFF JFG PDF configure the destination server settings using the Create single image files Scan Configuration Properties window Q Send To Application Select configuration lity US Legal Dupl Ee sooo a FTF Transter US Letter EH 44 Document Quality Color Document Color Fhoto for Email 6x4 Color Document E Quality US Letter Open Scanned Document s Xerox DocuMate 4700 81 User s Guide SMTP The SMTP destination link allows scans to be sent directly to an email address through an SMTP server from One Touch Please contact your server administrator for the server information you need to configure this link Alternatively have your site administrator or IT professional configure this link for you Configuration of the SMTP server settings and user accounts is outside the scope of this document Supported file types all image and text file formats except HTML are available when scannin
111. e Storage location such as Business Receipts Advanced Settings Redaction Settings Scan Settings Page Settings storage Options Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts E Open storage folder when scan is complete 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Personal Receipts Note Make sure to designate separate folders as the Storage Locations for each new configuration Xerox DocuMate 4700 Users Guide 69 13 You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders 14 Multi Function Options Scan Select destination fz Microsoft WORD re Microsoft WordPad 7 Notepad Acrobat Reader 9 0 po o Transfer to Storage Select format i a El BMP TIFF JPG POF E Create single image files Select configuration g Color Magazine A Guality Color Photo 6x4 wi Color Magazine Duplex Quality US Letter Duplex E Quality US Legal E Business Receipts Personal Receipts The new configurations apply to the Transfer to Storage Desti
112. e TWAIN or WIA driver for your scanner model and then click OK If you get a message that the scanner is not in the PaperPort database follow the instruction on screen to run the Scanner Setup Wizard e Nuance OmniPage Go to Tools then select Options Click on the Scanner tab then click on Setup Follow the instructions on screen to setup OmniPage to work with the scanner Choosing TWAIN or WIA A note about your scanner and the TWAIN standard TWAIN is a widely recognized standard that computers use to receive images from scanners and digital cameras The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer The driver interface described herein is the TWAIN driver that has been developed for your scanner The interface described in this section is the one provided with your scanner and you will see it when scanning from PaperPort or OmniPage Other TWAIN compliant scanning applications may also access this interface However there are some applications that have their own TWAIN interface If you are scanning from a software application and see the interface shown in this section you can use these instructions to scan with the TWAIN interface If you do not see this TWAIN interface please refer to your scanning application s user guide for instructions A note about your scanner and Microsoft WIA Windows Image Acquisition The WIA platform has been developed to enable image
113. e anew k k kk k 78 a 2 x gt x gt o _ _ neoeoexxxbbbbmmmmm u UEUEUEUE EJI E EDEEE E I EEOD E E 80 alal lec eobobnerobbpnpprpryprryr_y_ r_FEINRpp p pDDDBDE DD E Dm E NM MEME 81 SINE 2 irae e toms canard cana eas eee ee een eas E eee eee a a r e ahahRa a Raeeeee am 82 SWE Z a at cag_mmmmmmmmm namen 83 aer e en ee i ee ne eT ee re ee re ee eer ee er 85 sane yase cail DD DTKNKERN MM N a JaHEEnEEEEBn E ERE nE NIE BDB DD nE EEmE nTm IIII MRRMIRIRMRI i HM DMME 86 rs e E JJJ J_ e _ rrr r r mmmm mmwxp _ ame 8 Text D ocu ment5 PIOD elles s 3 y n an n nana ote kin neki n kala kay W bad oad save see deat 88 Adding Text Editor Applications to One Touch WWW k kk k KK KK KK KK KK KK 89 Creating an HTML Web Page from Your Scanned Documents 0 ccc eee eee e ens 90 sl lal el Sa MNE N NM SEE HE HE HnEHEHHHHEHHEE ENE HnNEEnE EnEnE E nREJ n Be zMMDa MDMMNNRNRN 91 ner _oooooo gt o gt o oe epDreDeDe reIeIrRBRIIaIerbrlml E E E E E E E E E E ee 93 image Documents Properties s ka saa la ak la l k kak a kak kl A kk dana a karaca k e akla a k la A anan ak a kn ae 91 Adding Image Editor Applications to One Touch WWW kk KK KEK KK KK KEK KK KK KK 95 PF PG ONS casas EEE ste E toe a are oe Serko HHHH HHHH EHENEEJMDMDMJZJZMJMWJMDIM M 96 Sen PO be awwww A F KeKllJ7J l sean ue bees E aan e MR 99 Scanning to Multiple Destinations soq0404
114. e by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Xerox DocuMate 4700 187 User s Guide Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions e Currency notes e Bank notes and cheques e Bank and government bonds and securities e Passports and identification cards e Copyright material or trademarks without the consent of the owner e Postage stamps and other negotiable instruments Note This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 188 Xerox DocuMate 4700 User s Guide Compliance Information This chapter includes e Product Recycling amp Disposal on page 190 e Energy Star for the USA on page 191 Xerox DocuMate 4700 189 User s Guide Product Re
115. e format icons have a right click menu to select file format specific options or choose additional formats that are not represented in the panel by default The format names in the Select format panel indicates the file type extension for the scanned file Text Formats 0a aaa EE of several text WEB TE T formats available Image Formats The BMP JPG and PDF image formats Create Single Image Files The TIFF and PDF formats as well as the text file formats support multiple page documents in a single file If you are scanning as a TIFF or PDF format or as one of the text formats and want one file created for each image scanned select Create single image files Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP PNG GIF JPG or JP2 Select format TIFF TEST a Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction i ol 2 a TIFF Pe 58 Xerox DocuMate 4700 User s Guide Right click on the BMP icon to access the GIF and PNG image formats When you select either of these formats the format panel will change the BMP icon to the selected image format icon n eh E 2 A Bhy POF w BMP
116. e image quality option for your scanned images Minimize Size smallest file size lowest image quality Normal medium file size some loss of image quality Maximize Quality largest file size minimal loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG selected as the file format are not affected so you can set the JPG file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Right click on the PDF format icon to change the image quality or select the option to make the scanned PDF file PDF A compliant PDF the pdf portable document format image format is often used to create images of text pages 2 The image compression of PDF files creates relatively small file sizes when scanning multiple page files in FOF color While the TIFF image format also supports multiple page files when scanning in color the TIFF files are often too large to be transferred electronically The PDF file format is often used for posting multiple page files to websites sending via email and permanent storage As with the JPG file format you can change the PDF quality to reduce the file size or improve the image quality Adobe Reader or other PDF viewer software must be installed on your computer for you to to view PDF files Using PDF A when scanning as PDF means the files are compliant with the ISO 19
117. e labeled number 1 and be displayed as an outline in the preview area 3 Place an item in the scanner and then click Get preview 4 The scanner scans and displays a sample image 5 Move or resize region 1 until the sample image area you want is within the scan region Resize the region by clicking on one edge of the region outline and dragging the mouse Move the region by clicking in the region then dragging the mouse Please refer to Move Resize or Delete Regions for detailed instructions 132 Xerox DocuMate 4700 User s Guide Create additional scan regions as needed by clicking anywhere in the sample image hold your mouse button down and then drag your mouse to create a scan region Release the mouse button when the area you want is within the rectangle If you want to create a region that overlaps another region hold the Ctrl control key on the keyboard while you click and drag the mouse to create the region You can release the Ctrl key after you start creating the overlapping region You only need to hold down the Ctrl key if the starting point of the overlapping region is over another region If you do not hold down the Ctrl key when you click on the area that has already been set as aregion you will move the existing region Click Close when you are done creating scan regions In the main scanner interface click Save to save the regions to the current preset or save them to a new preset using the Save as dialo
118. e sample image If you select any of the document image adjustment options such as an option to automatically crop straighten or rotate an image it will not show in the sample image preview The preview window displays an unaltered view of the item size and position in the scanner Any document image adjustment options will be used while scanning and saving images a l Pon ier Software Solutions Esi Meem FA ws _ i i How do I create move resize or delete reqions Zoom level 20 00 gt ounan farna Gee ZERAN 6 After you adjust the scan settings click Refresh preview to get a new sample image that reflects the most current settings in the main interface 7 When you are happy with the sample image you can click Scan in the preview window or in the main interface to scan and save the image with the current scan settings When you scan any settings you adjusted are automatically saved to the Last used settings preset These settings are not retained in a preset until you click Save in the main interface to save the settings to the current preset or save them to a new preset using the Save as dialogue If you select a different preset from the Presets list before scanning the changes you made will be discarded Scan Regions You can use the preview window to create custom scan regions for the scanner to use for scanning For example if you want to scan only a specif
119. e single image files rg Microsoft WordPad Select configuration W Quality US Legal Duplex 7 Notepad US Letter E 44 Document Acrobat Reader 9 0 g Quality Color Document Em Transfer to Storage Color Photo for Email 6x4 Color Document Quality US Letter Properties Delete Select a printer or fax device in the Select destination list then open a Scan Configuration to modify the settings for the device you selected Click on the Device Settings tab and use the options on this tab to select settings for the device Advanced Settings Redaction Settings Scan Settings Page Settings Device Settings Page options gt Fit to page reduce image if necessary Actual size crop image if necessary Center image on page Maintain aspect ratio AutoRotate image for best fit E Collate copies Copies 1 Fax Advanced Xerox DocuMate 4700 73 User s Guide Fit to page reduce image if necessary if the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary if the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page the image will be printed in the center of the page instead of at the top left corner Maintain aspect ratio the aspect ratio is the length
120. ected Main Man Color Processing Advanced Brightness E 50 Bit depth reduction Threshold x Brightness E 50 Bit depth reduction Threshold X o la o Threshold 128 o j o Threshold 128 Contrast 50 hel fa i Contrast 50 hel f Ii B Sensit 2 B Sensitivity 2 Gamma 1 e Gamma 1 e L b a V Despeckle IZ b a V Despeckle fa Invert image 4 Fill margin holes BB Invert image Fill margin holes V Mirror image V Mirror image Help me choose values for these options Help me choose values for these options e Color processing panel this panel contains advanced options for processing colors in the final scans e Advanced panel this panel contains advanced image enhancement options for improving the clarity of the scanned image Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected Grayed out options are either not appropriate for the current scanner the software needed to enable the feature is not installed or the feature is dependent on another setting in the scanner s interface Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable Main Brightness 7 69 Bit depth reduction Dynamic threshold X o la Threshold 128 Contrast 81 fp X bi n d 5 Select Black amp White and Threshold to enable this option _ Gamma r i l P LZ B Ir Despeckle
121. ed to refer to the scanner s user guide for the second scanner for instructions on modifying any of the scanner specific options in this section Color correction Select the optimization style for color correction e Printer will optimize the image for duplicating on a printer e Monitor will optimize the image for displaying on a monitor Images optimized for a monitor when printed will not match the original scanned item Select Perform Color Correction on the Color Processing tab in the Image Enhancements section to enable this option Power adjustments e Sleep mode sleep mode is the low power state when the scanner is not in use You can adjust the amount of time you want the scanner to wait before it goes into low power Click the green enter button to save any changes in the Sleep mode field Click the red reset button to reset to the default timeout value e Power off input the number of minutes you want the scanner to wait before it turns itself off Click the green enter button to save any changes in the power off field Click the red reset button to reset to the default timeout value Scanner maintenance e Counters click the reset button next to the counter you want to set back to 0 168 Xerox DocuMate 4700 User s Guide Hardware Properties and Interface Behavior You can use the scanner s properties page to keep track of scanner maintenance change some of the hardware options configure the sc
122. eded until you obtain the best results for the type of paper in your scan job Note that the higher the number is in the Moir radius field the longer it will take the driver to evaluate the image White Level With this option you can set what the scanner should interpret as white in the final image even though the page being scanned may have a shaded or off white background You may want to adjust this option to have the image automatically corrected when you are scanning irregular paper such as thick or thin paper that may cause the white page in the final image to appear shaded with a pale grey This option is only available when scanning in Color or Gray For the best automatic results you can simply select the type of paper you are scanning from the list Alternatively you can input a number in the Custom value field The value you set in this field can be from 128 to 255 If you set the custom value to 128 you are telling the scanner that all pixels that are grey level 128 or higher lighter should be changed to white in the final image If you set the custom value to 255 you are telling the scanner that only pure white is white and anything lower than 255 should remain unchanged in the final image 160 Xerox DocuMate 4700 User s Guide Black Level With this option you can set what the scanner should interpret as black in the final image If you are scanning items that have notes written with a pencil you may want t
123. efault application for this link After configuring the link properties all of the default scan configurations will immediately update to send to the application you specify in this window When you create new configurations the default settings will also match what you have selected here If you modify the options in an individual configuration changing the options in this Link Properties window will no longer update to the configurations you modified Click the New Copy or Edit button to open the Scan Configuration Properties window Click on the Send to Application tab and use this window to set a configuration to scan to a different application than the one selected in the Link Properties window Changing the options in this window only affects the configuration you are creating or modifying All other configurations will retain their settings for this destination Xerox DocuMate 4700 99 User s Guide To configure a destination application for the Send to Application link Send to Application One Touch Send to Application Scan Link Properties window Configuration Properties window send to Application Scan Settings Page Settings _ Send To Application Advanced Settings Redaction Settings Scans sent to this destination will launch the application you configure below Scans sent to this destination will launch the application you configure below Application path E Configure advanced features Launch appli
124. enarios Only advanced users should modify any of the options in this section Options that are not available for your scanner will be grayed out and disabled Driver settings Application settings General E Lock settings TWAIN driver Auto transfer E Auto dose on transfer E Force Ul4tess E Preset overrides capabilities Enable user compression Remember compression WIA driver E Use default WIA UI E Emulate WIA 1 0 General e Lock settings this option prevents the user from making changes to the options in the scanner interface When the interface opens only the scanning Presets will be available for a user to select and use for scanning Summary Presets Last used settings ms Scan black amp white US Letter 8 50x11 00 in image s at 200 DPI e Default preset select the preset you want to have be the default displayed options in the scanner interface each time it opens TWAIN Driver e Auto close on transfer the interface closes automatically when scanning is complete e Force UI less select this option to prevent this scanner interface from opening when you initiate a scan in the scanning application This option will only work if your scanning application supports UI less scanning You may also need to select Auto close on transfer complete for this option to work Xerox DocuMate 4700 171 User s Guide e Profile overrides capabilities some scanning applications have the option t
125. ent scanning and so On TWAIN Xerox DocuMate 4700 WA black 6 wate z units indes o En Document settings Miri TWAIN Xerox DocuMate 4799 z base Arsoltione 200 dal a TEN J Ss TS 1200 Document size A US Letter Portrait l a m r 4 50 Be LL inches E Halo m choose voles for hese codons Py Last used dalin m al of Skip hiari origina J rop to rginal Straaghten image J Clean up edges Ristabe image xj hegera Scan black So white US Letter OE SOK 11 00 in imagets So DET Restore deGaults Preview Scam ksime lema teba Weren F Guplex LISM re Document settings units inches gt i zanl Td 200 dpi F Skip bik originak i Ji Crop to a eS Fi 1200 ropna Long Gocument W Streghtien mage Document size Us Letter Portrait we Se Clee t edges a Revtabe iuge Y B50 Ge LOSS rhes wa Lal Egan zann w i Manual feed Timeout 30 WF Detect double ferda Halo m choose voles for these ontos Ferar Summary My Last used laa nec 7 Fip back whe Soon bied white US Letter AE SOK 11 00 in imagets at 200 Der hnnnnnjnj _ j hnn aarnhrmanvww w amp S amp 5XAA T mr miHm e a Ana ee Xerox DocuMate 4700 User s Guide 165 Example Document source configuration list for the Xerox DocuMate 4700 Flatbed Front Black 2 4 Flatbed 4 Front h
126. ently select user dictionary Professional Dictionaries these are legal and medical dictionaries containing highly specialized words and phrases The options are Dutch Legal Dutch Medical English Financial English Legal English Medical French Legal French Medical German Legal and German Medical Select the appropriate dictionary for the OCR engine to use to validate the scanned text Reject Character this is the character that the OCR process inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Reject Character box Try to choose a character that will not appear in your documents Missing Character this is the character that the OCR process inserts for a missing text character A missing text character is one that the OCR process recognizes but cannot represent because that character is not available for the selected language For example if the document contains the text symbol but the OCR process cannot represent that character then every place appears the OCR process substitutes the missing character symbol The caret is the default symbol for the missing character Type the character you want to use in the Missing Character box Try to choose a character that will not appear in your docume
127. ents Select a folder to send the scanned document s to when scanning to the PaperPort destination The list of folders in this window are from the PaperPort Folder Manager Use the PaperPort Folder Manager to add or delete folders add other drives and network locations to this list You cannot add new folders from the One Touch PaperPort configuration windows Scan to the current PaperPort folder 76 Select this option to have the scanned document s sent to the currently selected folder in the PaperPort application The PaperPort software must be open before scanning for the scans to be sent to the selected folder in the PaperPort folder pane If PaperPort is not open this option is ignored and the scanned file is sent to the folder selected in either the One Touch Link Properties or Scan Configuration window for PaperPort he Papeier Click the folder icon to open or close f e det vem bem Tonte 1ta TE the folder list in PaperPort DSU Mile 6667 Ga E l Eg en y PaperPet Documenin 5 anple These are the folders that are available in the One Touch PaperPort configuration windows Press F1 on your keyboard to open the PaperPort help file for instructions on managing this folder list The selected folder in this list is where the scanned file will be saved when PaperPort is open and the One Touch option Scan to the current PaperPort folder is selected Xerox DocuMate 4700 User s Guide SharePoint
128. eparation options as described below Advanced Settings Redaction Settings Scan Settings Page Settings Acuity Settings Size Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Improvements and Settings F Duplex E Skip blank originals AutoCrop to original Reduce Moir patterns Gaz dasa PERO Red Green Blue RAALA TI Double Feed Detection al Manual feed Skip blank originals 106 The Sensitivity you set for this feature is the one that is used when scanning The sensitivity level you set in the Options tab will be ignored When you are scanning in Simplex mode and the selected job separator is When a blank page is detected the job separation occurs first and a new file will be created each time a blank page is detected If you want a single file created with the blank page discarded deselect the job separation feature on the Options tab Note that when scanning Duplex both sides of the page must be blank for the job separation to occur If both sides of a scanned page are blank the job separation occurs first and a new file will be created each time a blank page is detected If you want a single file created with the blank page discarded deselect the job separation feature on the Options tab or remove the blank page from your scanning batch Xerox DocuMate 4700 User s Guide If you select When the number of images reaches and input
129. er Visit our web site at Wwww xeroxscanners com for the latest software updates for your Xerox scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox scanner You can remove these programs from the Windows Control Panel Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista Windows 7 or Windows 8 you may see the Windows User Account Control screen asking you to confirm system changes Click the Yes button to allow the installation to proceed lg User Account Control m3n Do you want to allow the following program to install software on this computer o i Program name Driverlnstall msi Verified publisher Visioneer Inc File origin Hard drive on this computer v Show deta
130. es in the scanned image Edge Cleanup only applies if AutoCrop and AutoDeskew are selected so the software can determine where the edges are located Therefore selecting Edge Cleanup will also select AutoCrop and AutoDeskew This option is only available when scanning in Black amp White Despeckle Speckles are small spots on an image that the scanner interpreted as a valid part of the document For example an irregularity in the paper or a small wrinkle or the holes where a staple was removed may show up as speckles on the scanned image The Despeckle option identifies these spots and removes them This option is only available when scanning in Black amp White Color dropout color dropout is the ability of your scanner to automatically remove a color from a scanned image For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color dropout applies to Black amp White or Grayscale scanning modes Bit depth reduction Click the drop down menu and select an option from the list The Bit depth reduction options are only available when scanning in black and white Error diffusion Bayer and Halftone patterns are the intentional application of noise dithering in the image to help alleviate banding when scanning in binary black and white mode For example if you scan a color photo in black and white the image file will have large
131. ew image and set custom scan regions You can lock or unlock the scanner s interface from the driver configuration options for your scanner The instructions for changing this setting are in the Driver Settings section of this guide If you are unable to change this setting the option may have been set by your system administrator Please contact your system administrator for more information Xerox DocuMate 4700 129 User s Guide Using the Preview Window Clicking the Preview button will display the preview window for the scanner interface Use the preview option if you want to scan and display a sample image that reflects the current settings in the main interface After the preview is displayed you can then adjust the settings in the main interface until you are happy with how the sample image looks The preview window is also where you can define custom scan regions Please refer to Scan Regions for instructions on creating and scanning custom regions To use the preview window 1 4 Select the initial scan settings you want to use for the preview image and scanning If you want to modify the settings for a particular preset make sure you select that preset before continuing Click on the Preview button to scan and display a sample image in the preview window The preview window displays the scan area and the current scan region This scan region reflects the paper size currently selected in the main interface When you pass t
132. for editing in a PDF editing program nPDF Additional options are available on the menu for the sPDF and nPDF text formats The three image quality settings are e Minimize Size smallest file size lowest image quality e Normal medium file size some loss of image quality e Maximize Quality largest file size no loss of image quality Note Documents scanned with nPDF and sPDF automatically include OCR processing If the processing does not recognize a large number of the text characters in the document change the image quality setting and re scan the document For example change from Minimize Size to Normal to see if the text recognition improves The Use MRC option is a special processing procedure for documents scanned with the PDF format e Use MRC MkC stands for Mixed Raster Content MRC is an advanced technique for optimizing the image quality of scanned documents Without MRC the scanned image is produced using a single process to capture and display the image on the computer screen even if the document contains both text and graphics With MRC the image is produced using separate processes for text graphics and other elements on the document page The result is clearer graphics and sharper text characters Scans with Use MRC selected may take slightly longer to complete the processing Select Use MRC for documents with harder to read text or lower quality graphics to get the best possible scan output image The Use MRC optio
133. for scanning at the start of the process you can use event forwarding Supported file formats you cannot select a file format when scanning to the Still Image Client as the destination application is not selected until after you start scanning Destination type the Still Image Client destination is classified as an Event Forward Link To make it available in the destination list you must select STI event forwarding on the Options tab in the One Touch Properties Window Please note that if you have turned on the option to scan to multiple destinations the Still Image Client destination cannot be selected Please click on the Options tab and deselect Enable scanning to multiple destinations to proceed with scanning to this destination Multi Function Options m Select format E Scan a x k ae Select destination Ba D SharePoint BMP TIFF JPG PDF gle image files F Send To Application Select configuration Quality US Legal Duplex FTP Transfer E US Letter Bi E A4 Document Quality Color Document Color Photo for Email 5 4 j Color Document 22 Still Image Client Quality US Letter Refresh Properties New Copy Edit 0K Cancel j Apply m E Open Scanned Document s 1 T m et Ti 1 Open the One Touch Properties window and select Still Image Client as the Destinatio
134. for the current scanner For example if you are using a flatbed scanner and you import a preset that was created using an ADF scanner all settings that are specific to ADF scanning will be modified Xerox DocuMate 4700 143 User s Guide 1 Click on the right pointing arrow next to the presets list and select Import A file browsing dialogue will open Presets Grayscale business card simplex 200 D Save As Rename Delete Import Expert 2 Browse to the location where the preset file is saved If you want to import multiple presets click on each preset name You may need to hold down the Ctrl Control key on your keyboard while clicking on each preset name to select multiple presets Open Look in Ac ye My Computer di PerfLogs di Program Files LL Program Files x86 J RH T_Ult 64 L Color Photo 6x4 bin Color US Letter bin _ Quality Business Card bin _ Quality Color 44 Document bin File name Files of type Scan Presets bin 3 Click on Open 4 The preset will now be in the list of presets available in the scanner s interface Note the software will look for duplicate preset names If you see a notification indicating that a preset with the same name already exists select one of the options on screen to continue e Overwrite select this option to replace the current preset with the one you selected from the list e Keep both select this o
135. formats and instructions for setting up the OCR options are in the section Scanning with Optical Character Recognition OCR on page 108 FA i i i i i DOL RTF CSW HTML nPDOF sPDF TEAT LS A To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination Application you select 3 Choose the file type that you want for the text format 4 Click OK or Apply on the One Touch Properties window Xerox DocuMate 4700 61 User s Guide Configure Before Scan You can set up the scanner so that when you press a button or click it on the Button Panel a different scanning interface opens before the scanning starts You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already selected in the One Touch Properties window for that button 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan Multi Function ail P Select format fj Scan eae Select destination EMF JPG PDF Transfer to Storage TIFF PDF HH Create single image files ER N E BN Select configuration US Letter Sharepoint 44 Document Quality Color Document US Legal j r Configure Before Scan copy Edit Delete
136. g to an SMTP server Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see alist of text file formats that are available when OCR is installed Destination type the SMTP destination is classified as a Email Link To make it available in the destination list you must select Email on the Options tab in the One Touch Properties window All configuration of the SMTP server is done using the SMTP Settings tab in the Scan Configuration Properties window 1 Open the Scan Configuration you want to modify for scanning to an SMTP server or create a new Scan Configuration Select an existing configuration in which you have already specified your SMTP server information and then click on the Copy button to create a new configuration using the settings of the current configuration 2 Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server Multi Function Options Scan Settings Page Settings m Select format HI Scan r a a SMTP Configuration mme A BMP Select destination ves If your SMTP server is part of a domain enter your username SharePoint TIFF JPG PDF fj with the domain as a prefix i e DOMAIN Username sharer ont VEL N 3 single image files Protocol SMTP SMTPS Q Send To Application Select configuration PS ST TT 8 Quality US Legal Duplex FTP Transfer US Letter
137. gion you right clicked on is already at position 1 After selecting this option all other regions will have their number update automatically as appropriate Make this region a higher number select this option to move the region number down one in the processing order This option is not available if the region you right clicked on is already the last region in the processing order After selecting this option all other regions will have their number update automatically as appropriate Make this the last region select this option to set the region number to the last number in the processing order This option is not available if the region you right clicked on is already at the last position in the processing order After selecting this option all other regions will have their number update automatically as appropriate Clear All Regions Right click anywhere in the preview window where there are no regions and then click on Clear all regions to remove all of the regions in the preview area This will leave only the region labeled as number 1 There must always be at least one region for scanning 136 Xerox DocuMate 4700 User s Guide Document Source Configuration Some options in the interface may be grayed out and cannot be selected Grayed out options are either not appropriate for the current scanner the software needed to enable the feature is not installed or the feature is dependent on another setting in the scanner
138. gue The Summary area in the main interface will indicate when custom regions have been defined in the preview window Click on View or modify custom regions in the summary area to display the preview window Document source configuration Multi stream Main g Al Document settings Resolution x Document size User defined y e 8 50 Hil x 11 00 AR Help me choose values for these options Summary Presets B Scan black amp white User defined image s E Last used settings bd gt at 200 DPI View or modify custom regions n Geen Y CZ lt D Caan Restore defaults Preview Select a shortcut to activate the related setting 9 Click Scan in the main interface to scan using the custom regions 10 When scanning is finished one image is created for each region set in the preview window The number of scan regions you can create is limited by the scanner model and installed modules For instance most scanners have only one region When you select a paper size in the Page size list or input the dimensions in the custom page size fields you are setting a scan region Xerox DocuMate 4700 133 User s Guide When Visioneer Acuity is installed you can create multiple scan regions for each image scanned The maximum number of scan regions you can create when Visioneer Acuity is installed may vary between scanner models When crea
139. guration 3 Click on the SharePoint tab and fill in the fields with the information for your SharePoint site Multi Function Options Select format Advanced Settings Redaction Settings g Scan l Scan Settings Page Settings Settings SharePoint Select destination i int al Z BMP a l E If your SharePoint server is part of a domain enter your username TIFF JPG PDF RF HM with the domain as a prefix i e DOMAIN Username Create single image files qa Microsoft Paint Select configuration gt op Quality US Legal Duplex te Microsoft Outlook US Letter E 44 Document SharePoint a ere Quality Color Document Q Send To Application g Color Photo for Email 6x4 Color Document i Filename format USER seq ext a FTP Transfer Quality US Letter Filename prefix Refresh 5 Properties za Newe copys Editus delete C ok _ conca C ay _ ok J Cancel __Aonly A Microsoft PS Document Writer gt SharePoint URL User account Password E Use Windows Integrated Authentication Destination folder e Protocol select which protocol you want to use to transfer the scan to the server e SharePoint URL input the full URL path of the SharePoint site without the http s designation and actual page This path should include everything except the destination folder For example if the web browse
140. han a BMP Compugraphics File select this option if your application supports GIF images This file format is often used for icons and small images on a web page The options you select at Step 4 determine the page format icons in the One Touch Properties window for that group of applications Refer to the documentation you received with the application to see which text formats the application accepts 5 When you are done making changes in this window click the Add button to accept the changes and close the window 6 Click OK on the Link Properties window 7 Click Refresh on the One Touch Properties window and the new application should now be available Xerox DocuMate 4700 95 User s Guide PDF Applications PDF destinations are applications that can open and or edit the Adobe PDF file format Supported file types applications in the PDF destination group support the pdf file format When the OmniPage module or software is installed One Touch includes an option to scan as sPDF or nPDF Selecting either of these two formats still creates a pdf file but the s and n letters indicate that OCR will process the image before sending the file to the PDF application e sPDF this format creates a pdf file that contains the original image of the scanned page with a hidden text layer that allows you to search for text in the file e nPDF this format creates a pdf file that can be edited in a PDF application
141. he color you selected will now display in the Color field on the Redaction Settings tab Redaction Setings Enable Redaction Width Height 3 00 1 00 2 00 2 00 EE E EEEE PP q BP EPFPEPFEE m ae 140 Red 0 Sat 240 Green 64 Paper Size 8 50 x 11 00 inches Preview Define Custom Colors gt gt ColorlSolid Lum 6 amp 0 Blue 128 iit Gon Can Preview this color field shows the actual color that will fill the redaction area in the final scanned image When scanning in color the Preview field will match the Color field When scanning in Grayscale the preview field will show the gray version of the color you selected and that color will be in the final scanned image When scanning in Black amp White the preview field will display black or white depending on the darkness of the color you selected and the final image will have the redacted area s be black or white Color Grayscale Black amp White scanning scanning scanning Color Color Color Preview Color Preview Color Color Preview m Em EZ 00 LJ _ I E Preview Preview Previews Technical Note The options on the Page Settings tab will affect the redaction options as described below e Onthe Page Settings tab click the name inches or to toggle between the two units of measurement When you click back on the Redaction Settings tab the lower right corner displays the Paper size in the units of measurement you sele
142. he destination you want One Touch to send the scanned image to in the Select destination list If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TXT or RTF the text in scanned images is automatically converted to word processing text Select a file format in the Select format panel The formats are based on the type of Destination Application you select The icon names indicate their file types See File Formats on page 58 for more information about the available formats Select a scanning configuration in the Select configuration list The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information Refer to Scan Configurations on page 51 and Configure Before Scan on page 62 for instructions on creating and modifying scan configurations Click on OK to save the changes Place an item in the scanner and click the One Touch button to start scanning Xerox DocuMate 4700 User s Guide The scanner scans and sends the image to the selected destination with the file format and scan configuration you specified Properties button displays a window for selecting properties for a destination This button is disabled if the selected destination application does not have global configuration propert
143. he mouse cursor over the scan region it will highlight for you to move or resize it If you move resize or add scan regions the main interface will display User defined for the page size Please refer to Scan Regions for instructions on creating resizing and deleting regions Click the zoom in or zoom out button to zoom in or out on the preview image in 15 steps Click the up or down arrows for the Zoom level box to zoom in or out on the preview image in 5 steps Click the zoom to fit button to fit the entire preview area within the preview window sh e Land nnn mFS f URES a Z weled en n anln SS pERRS 7 Document source configuration T Multistream Document settings ZA Men 75 Long document 4 Page size A US Letter Portrait 8 504 x 11 001 ind Restore defaults Preview _ Zoom level 24 00 How do I create move resize or delete reqions You can now adjust the settings in the main interface as needed Xerox DocuMate 4700 User s Guide 5 Click Show main UI to bring the main scanner interface in front of the preview window for you to adjust the scan settings There are some settings in the main interface such as brightness and contrast which will immediately update the preview image after you adjust the setting Other settings such as changing from color scanning to black and white scanning will not automatically update th
144. here people might step or trip on the power cable Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do not push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Warning This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace the outlet Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet 10 Xerox DocuMate 4700 User s Guide Emergency Power Oft If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Serv
145. ic area of the image you can move and resize a scan region to focus only on the area you want to scan The final image will be only the size of the region you set Xerox DocuMate 4700 131 User s Guide Important do not change the page size for the scanned image after you create custom regions When you have set a custom region in the preview window the page size field will display user defined indicating you have specified one or more custom regions for scanning Changing the page size after you create a custom region discards the custom regions and sets a single scan region to the size you selected in the page size list Document source configuration Multi stream Document settings Main I 75 Document size User defined 8 50 H x 11 00 H inches Help me choose values for these options Summary Presets j Scan black amp white User defined image s h Last used settings Scan badk white View or modify custom regions DLA aa 4 Lean Select a shortcut to activate the related setting Creating custom scan regions 1 Select the preset you want to use for scanning 2 Inthe main interface click Preview to open the preview window If no previous custom scan regions have been created for the preset you selected the preview window will have a single scan region that is the page size for the current preset This region will b
146. ication and choose HTML as the Format Multi Function Options m E Sca n Select format Select destination az E a C h 00Se xs Microsoft Excel GIF TIFF JPG PDF HTM L Create single image files Microsoft Explorer Select configuration s Quality US Legal Duplex 2 Microsoft WORD BUS Letter E A4 Document Asl Microsoft WordPad amp Quality Color Document 7 Notepad Color Photo for Email 6x4 Color Document Acrobat Reader 9 0 Quality US Letter a 3 Choose a Scan Configuration that has the settings for how you want any images on the pages you are scanning to be displayed For example choose a color or grayscale scan configuration if your documents contain images that you want posted to your website with the HTML text 4 Click OK 5 Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then converted into an HTML format Any images detected by the OCR engine are isolated and linked as gif files 6 Microsoft Internet Explorer or other web browser you scanned to then opens showing your converted page The application s URL field shows the location where One Touch saved the HTML files for you to locate and post to your website 90 Xerox DocuMate 4700 User s Guide Still Image Client If you want to specify an application to use
147. ice Representative to correct the problem The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the machine The machine is exposed to water Any part of the machine is damaged Xerox DocuMate 4700 Users Guide 11 Maintenance Information 1 Any operator product maintenance procedures will be described in the user documentation supplied with the product 2 Do not carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition 4 Use supplies and cleaning materials only as directed in this manual 5 Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals 12 Xerox DocuMate 4700 User s Guide Product Safety Certification This product is certified by the following Agency using the Safety standards listed Standard UL60950 1 USA CSA 22 2 No 60950 1 Canada IEC 60950 1 Xerox DocuMate 4700 User s Guide 13 E
148. ies Refresh button updates the links between all your computer s Destination Applications and One Touch If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch New Copy Edit Delete buttons click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes Xerox DocuMate 4700 4 User s Guide Selecting Options for One Touch Use the Options tab to configure how One Touch works with the selected button such as which destinations are available or what the file name should be Mutti Function Options Select Button Show all destinations Select destinations E Document management E Email E Image editors i e Paint W Storage and CD R W E Text editing applications i e Word El Fax and Print E PDF applications E Enable scanning to multiple destinations E Instant delivery IM Show progress window E Use job separator when scanning multiple pages When a blank page is detected When the number of images reaches E Use custom file naming vOTABCDIOO1F bmp wOT BatchID H 03b Select Button click the down arrow and select the button for which you want to
149. ies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These Always follow all warnings and instructions that are marked on or supplied with the equipment Before cleaning this product unplug the product from the USB port Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain conditions Always exercise care when moving or relocating equipment Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine Always locate the machine in an area that has adequate ventilation and room for servicing Always unplug this equipment from the electrical outlet before cleaning Note Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Do Not Do These Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documentation Never remove covers or gua
150. igel Translations lt may work or it may cause probleme including Application Errors Click Continue to attempt to use this driver Do not show this dialog for this driver again 1 Please disregard the message and click Continue The ISIS drivers were installed correctly during the installation of your scanner The Scanner Selection dialog box will then appear 2 Select Xerox DocuMate 4700 from the list of scanners and click OK Your scanner is then ready to work with the ISIS driver 174 Xerox DocuMate 4700 User s Guide Maintenance This chapter includes This section contains information about maintenance troubleshooting uninstalling scanner specifications and Cleaning the Scanner on page 176 Troubleshooting on page 177 Uninstalling Your Scanner on page 180 Xerox DocuMate 4700 Scanner Specifications on page 181 Xerox DocuMate 4700 Parts List on page 182 spare parts Xerox DocuMate 4700 Users Guide 175 Cleaning the Scanner Regular maintenance of your scanner can help to ensure continual optimal performance Using a soft lint free cloth wipe down all plastic surfaces on the scanner Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass To ensure the best quality scanned item wipe the scanner glass with a soft dry clean cloth to rid the glass of dust or other debris If any residue remains after wiping the glass with a dry cloth try a
151. ils Yes Xerox DocuMate 4700 User s Guide Install the Software and Connect the Scanner The installation disc contains the necessary driver and scanning software to use your Xerox scanner To install the software 1 Start Microsoft Windows and make sure that no other applications are running 2 Insert the installation disc into your computer s DVD ROM drive The disc automatically starts 3 The Select Language window opens Click the drop down menu arrow and select the language to use Click OK 4 The disc s Main menu window opens Note If the disc does not start check the following e Make sure the disc drive s door is completely shut e Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually e Open the Windows options for your computer s disc drives e Double click the icon for your DVD ROM drive e The Installation menu for the disc should now open If the menu does not open e From the list of files on the disc double click the file named setup exe Xerox DocuMate 4700 2 User s Guide 5 On the Main menu select Install software Xerox DocuMate 4700 Install software View user guides Browse DVD contents Go to our website 2012 Xerox Corporation All rights reserved XEROX XEROX and Design and DocuMate are trademarks of Xerox Corporation in the United States and or other countries 6 Make sure the boxe
152. ing the image the gamma setting of the monitor may affect how light or dark the scanned image looks when compared to the original If the scanned image is too different from the original image or if adjusting the scanned gamma level does not modify the image how you want try adjusting the monitor s gamma level Refer to the monitor s user guide for adjusting the gamma level and see if the manufacturer has any recommended settings Invert Image The Invert image option reverses the color of each pixel in the scanned image When scanning in black and white each pixel is reversed from black to white and white to black When scanning in grayscale each pixel is reversed to the opposite level of gray When scanning in color each pixel is reversed to the opposite color in the color wheel For example you might choose this option if you are scanning pages that have been printed from newspaper microfilm Newspaper microfilm reverses black and white so that when viewed on a monitor the text is white and the paper is black Black and White scans the image bil nal where everything on the page is either black or white This setting is often used when scanning typed or written documents When there are not a lot of graphics or if the graphics are mot meeded this setting is ideal for archiving documents to a serverar on a dise emailing or posting to a web page as the file size is smaller than the other scanning modes g sting fo a web page as the
153. install it using the change remove options Follow the wizard through a complete removal of the One Touch program Unplug your scanner s USB cable from the computer Reboot your computer Install Internet Explorer 7 Py OL E Install your scanner driver Problem I am getting an error message that OCR fails every time I try to scan using the OCR features from One Touch What is the problem Anti SpyWare software that is set to always run may interfere with the driver functionality It is recommended that you temporarily disable or suspend the automatic protection feature during scanning After scanning is complete and your file has been saved turn the auto protect feature back on You do not need to close the Anti SpyWare software Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in 178 Xerox DocuMate 4700 User s Guide Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in Xerox DocuMate 4700 179 User s Guide Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules and any other software provided with the scanner Please leave the scanner s USB cable plugged into the computer while uninstalling the
154. it M Clean up edges Document size A US Letter Portrait M Clean up edges Z Rotate image A Degrees m Rotate image A 0 Degrees 8 50 x 11 0034 inches 8 50 x 11 00 inches Help me choose values for these options Help me choose values for these options e Advanced panel this panel contains advanced document handling options If you select an option in this panel that also appears on the Main panel when you return to the Main panel that option will be selected Disabled Options in this Section Some options in the interface may be grayed out and cannot be selected Grayed out options are either not appropriate for the current scanner the software needed to enable the feature is not installed or the feature is dependent on another setting in the scanner s interface Hover the mouse cursor over a grayed out feature to see information about why the feature is unavailable _ g 200 dpi E skip blank originals Crop to original i T aaa iat Straighten image Document size A US Letter Portrait v L Clean up edges Rotate image A 0 Degrees 8 50 x 11 00 inches Flip back side Merge two sides Select Duplex to enable this option Help me choose values for these options Xerox DocuMate 4700 145 User s Guide Main Panel Options Some of the options in this panel may have advanced adjustment options on a different panel in thi
155. ite and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Xerox DocuMate 4700 User s Guide 10 11 Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various
156. iting program in the Select Destination list then select a text file format in the Select format panel For example if you want to edit your document in Microsoft s WordPad select that application then choose a file format such as TEXT or RTF Multi Function Options Select format Ej Scan an Hi LA Select destination all Ez hd icro soft Ww Fi D B M P T FF J PG PD F Create single image files Ael Microsoft WordPad Select configuration W Quality US Legal Duplex e Notepad US Letter 44 Document W Acrobat Reader 9 0 l n Quality Color Document Tar Trar sfer to Storaqe g Color Photo for Email 644 HH Color Document RN Fax Quality US Letter Properties New Copy Edit Cancel tee Hep 3 Click on OK to save the changes and close the One Touch Properties window 4 Press or click the One Touch button you set to scan with OCR Your scanned pages appear in the Destination Application with the text ready for editing and other text processing 108 Xerox DocuMate 4700 User s Guide Text Formats You select the text format option by clicking on the text icon on the One Touch Properties window Multi Function all Select format E Scan Select destination a ist a Thi th text f t r Transfer to Storage EMF TIFF JFG EMEA ETET IS IS Wacken ke kik E Create single image files COM This example of
157. ity US Letter US Letter 5 Click on Export If you selected multiple presets to be exported a file will be created for each preset you selected Note the software will look for duplicate preset names If you see a notification indicating that a preset with the same name already exists select one of the options on screen to continue e Overwrite select this option to replace the current preset with the one you selected from the list e Keep both select this option to keep both presets The preset you selected will have a counting number added to the end of the preset name for example Custom preset name 2 The original preset name will remain unchanged e Skip select this option to skip the preset with the duplicate name Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found amp Name Conflict Detected The preset Color Photo 6 4 bin already exists 7 Do this for all conflicts Keepboth skip Importing a Preset If you have previously exported presets or another user has given you their presets files select the import option to add those presets to your current list Note that if you import presets that were created when using a scanner that does not have the same hardware features as your current scanner the settings for the presets you import will automatically be updated to reflect the supported settings
158. llation disc If you downloaded the scanner driver from our website make sure you also download and install Visioneer Acuity 1 Load the document s in the scanner 2 Adjust the settings in the interface for the item you are scanning 3 Click on the Scan button Document source configuration Multi stream Document settings re Resolution _ 200 dpi V Skip blank originals lJ o V Crop to original 75 1200 4 Straighten image Document size A US Letter Portrait N a Clean up edges Rotate image A 0 Degrees 8 50 x 11 00 73 inches Help me choose values for these options Presets Summary ri i i i W Last used settings m gt Scan black amp white US Letter 8 50x11 00 in image s Restore defaults Preview Scan Save Done Help 4 4 When scanning is complete click Done to close the interface 5 The scanned images are now in the scanning application Note If you see this locked version of the scanner s interface you will be able to select a predefined scanning profile from the Presets list and then click the Scan button to start scanning Presets Summary W Last used settings gt Scan black amp white US Letter 8 50x11 00 in image s Restore defaults Preview Scan Save Done Help 9 You can also click on the Preview button to open the preview dialogue for you to scan a previ
159. ly scan as one file format at a time so all selected destinations must have a common file type As you select destinations destinations that do not have a file type in common with the one you selected will automatically disable For example if you scan to a printer and to email only the BMP file format will be available as printers can only receive an uncompressed image format All other image formats and all text formats will be disabled until you deselect the printer BMP TIFF JPG FPEF n a Xerox DocuMate 4700 103 User s Guide 6 Each destination that has per scan configuration properties will be represented by its configuration tab in the One Touch Scan Configuration Properties window Please refer to the destination instructions as described in Select the scan configuration you want to use for scanning in the Select configuration list Click on the Edit button to open the Scan Configuration Properties window to configure any destination specific scanning options SMTP Configuration Redaction Settings Scan Settings Storage Options SharePoint Mode Resolution E Blackawhite 50 u Grayscale a Color Brightness Contrast the previous section s for configuring destination specific options Click on OK when you are done making changes in this window Click on OK on the One Touch Properties window destinations The scanner starts scanning and when finished the image is sent to each destination
160. means your computer does not have the appropriate software or hardware for the initial factory settings If OmniPage or the One Touch OmniPage Module is not installed then the options for sending to word processing applications such as Microsoft Word will not be available LE Note The default page size in each configuration is based on your computer s Windows Measurement system selection of U S United States or Metric units e If U S isthe selected measurement the default page size in each profile will be based on the United States standard paper sizes such as 8 5 x 11 inches e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 Xerox DocuMate 4700 43 User s Guide Scan from the One Touch Button Panel Scanning from the button panel on your computer s screen works like pressing a button on the scanner The scanner scans the item then sends the image to the Destination Application indicated by the button s icon To scan from the One Touch Button panel 1 Load the documents into the scanner 2 Click on the One Touch icon in the Windows notification area at the lower right corner of the screen One Touch Icon ce 5 04 PM 3 The One Touch Button Panel opens O gt Xerox DocuMate 4700 zl E re bi z Ei gt scan PDF Print Email Fax lt 4 Click the button you want to use
161. mission times when you email the file or upload it to the internet If you changed the email application Internet Explorer and it does not immediately appear in the Select destination list click the Refresh button to update the destination list in One Touch 86 Xerox DocuMate 4700 User s Guide Text Editors Scanning to a text editing application such as Microsoft s Notepad or WordPad automatically converts the text in the scanned image into editable text using Optical Character Recognition OCR Supported file types the text file formats and destination applications are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed Additionally the available file formats are application specific for example Microsoft s WordPad can open txt and rtf files so only those two file types will be available when scanning to WordPad Note that when there is no OCR module or application installed the format panel will not contain a text icon and there will be no text editor applications in the Select destination list n ae a TIFF no OCR Destination type this destination type is classified as a Text Based Link To make it available in the destination list you must select Text editing applications on the Options tab in the One Touch Properties window If the text editing application you are using doe
162. mple menu for the TEXT format when the Destination Application is a Storage location Li FA nPI Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsheet HTML Document Searchable PDF Normal PDF Minimize Size Normal Maximize Quality Use MRC OCR options Your selection of a file type pertains only to the Destination Application currently selected on the One Touch Properties window Other Destination Applications that have a text option selected as the Page Format are not affected Simple Text the txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format the rtf file format Text that retains formatting when converted Available with Microsoft WordPad and Word Word Document the doc file format used by Microsoft Word Comma Delimited the csv file format used for database or spreadsheet data with fields when the document is converted into editable text the fields are maintained Excel Spreadsheet the xls file format used by Microsoft Excel HTML Document the htm file format used to create web pages Searchable PDF the pdf file format used by Adobe Acrobat This format converts scanned text into PDF with an invisible text layer for searching Xerox DocuMate 4700 User s Guide ix Normal PDF the pdf file format used by Adobe Acrobat This format converts scanned text into a PDF BL with the text ready
163. n Application 2 Choose a Scan Configuration and click OK 3 Start scanning using the button you selected for event forwarding Xerox DocuMate 4700 91 User s Guide 4 A dialog box opens for you to select the application to use for scanning Select the application you want in the box and click OK OneTouch Event Forwarding Select the program to launch for this action A Windows Fax and Scan Application Acquire Manage and Route images from Sc oe Scan a Capture pictures and other images from a sc B reton Now the application you selected opens and you can continue scanning using that application s interface Technical Note If the scanner scans and sends an image to an application without prompting you to choose an application to run the control panel options for your scanner s events are automatically set to run a specific program when an event is initiated Follow these steps to change the events setting for your scanner 1 2 92 Open the Windows Control Panel Open the Scanners and Cameras group When the Control Panel is in Classic View the Scanners and Cameras group will be in the list When the Control Panel is in Category View Windows XP or Home View Windows Vista 7 and 8 the Scanners and Cameras group will be located under either of the following main groups Windows XP Printers and Other Hardware Windows Vista 7 and 8 Hardware and Sound Open the scanner properties
164. n is available for sPDF and PDF Xerox DocuMate 4700 111 User s Guide Selecting One Touch OmniPage OCR Options The software you installed for your scanner includes a set of advanced OCR options integrated with One Touch Note The OCR options apply globally to all the One Touch Destination Applications that perform OCR For example if you select the OCR options for Adobe Acrobat they also apply to WordPad To select OCR options available from One Touch 1 Open the One Touch Properties window 2 Select a Destination Application that has one of the text format file types as the page format such as Microsoft Word or WordPad 3 Right click on the page format icon to see the menu 4 Choose OCR Options from the menu Simple Text Rich Text Format vo Word Document Minimize Size Normal Maximize Quality Use MRC OCR options The OCR Properties window opens with the OCR tab selected Fo Xerox DocuMate 4700 User s Guide The OCR Tab The options shown on the OCR tab window are for spellchecking scanned text replacing missing or unrecognized characters and setting the speed and quality levels of the OCR processing r Use languages and dictionaries to improve accuracy User dictionary Professional Dictionaries Dutch Legal Dictionary Dutch Medical Dictionary English Financial Dictionary English Legal Dictionary English Medical Dictionary French Legal Dictionary French Medical Dictionary
165. nWJJJ gt h aoa q q m 58 Create Single Image Files lt 2 bxeducnn raga bert davddaoeedh onus K roro K K K K KK K k k kk kk k k k k k e k 58 Hine seya SENDD MDMDMM MMNNNHNHNHNHNHnNHnEnEnDTRnNHnNHnHnNnEnnERnnHnHEHnHnHnEnEnEnEnEHnEHnHnHnD ur mTTRDDzTRRMM MD a 58 Ue OOS ooooooooeo o 9 eoeeeBbememe a pimnpmnbbbBBHBHREBEH RN E E 61 Sea eee eA EO a XXxXxxKERHaIaRaEaHHBKiRreErrmmmbmrmrmrm pPHDIUHEHUHUHEH eee 62 To Scan Using Configure Before Scan 1 ccc cence nent ene kk kk kk kk kk kk k 62 Open CaS LS GUN SS i die isei anka d aches le n arte oa cued and Kak 4 lb j hk w4 E pate W A claret wl 64 THORSTCr TO LOLO G a4 s e buh xu n hl wn Ah i kay d lh kd wand Abd k hur k k dk anne kn j R 65 Setting the Folder and Options from One Touch k k kk KK KK KK KK KK KK KK KK 65 Setting the Folder from Windows WWW k kk KK KK KK KK KK KK KK k needed k k k k k k k k k 66 Scanning to Multiple Fold Ss k s ya su ke kay W0 500 04 5 459 40n 2 kan N N N W 00 99105104 56 0200 a 67 PUTCO CERON BDNND gt O gt EEYDIIEIIIEIIIIMIM IDM DIDI D DADPDMDMWDMMMDM uI HNH E E E 71 PAE TOTE erar deren E E E EERE AEE E E ARE 73 POP O eeraa nE RE E EEEE EA eae EAA NE E E EEE EARE EE EAE ERASE 75 MA eree a a E E E mm ore 77 SharePoint Link Log Viewer weiss sed teary nr ioe cee KK KK KK KK K k kk k kk k k k k i
166. nation Application Now select a scanner button for each new configuration Click Apply to set that button for that configuration Scan to multiple storage folders 1 2 3 70 Insert the document you want to scan to storage Start scanning with the first button that you set to scan documents and transfer to storage When scanning is complete insert the next set of documents in the scanner then press the second button you set to scan documents and transfer them to storage When scanning is finished the documents are stored in the two separate folders Xerox DocuMate 4700 User s Guide Burn to CD ROM If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows version XP or later Supported file types since the files are going to be burned to a CD all file formats in One Touch are available Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see alist of text file formats that are available when OCR is installed Destination type the Burn to CD ROM destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window 1 Open the One Touch Properties window 2 Select Burn to CD as the Destination Application Multi
167. ned Document s EF p s Destination folder amp 1 Refresh Properties New Copy Edit eee Cancel Apply LAOK u Cancel e Protocol select which protocol you want to use to transfer the scan to the server e Host input the internet or intranet path of the server where you want to send the scanned documents you do not need ftp at the beginning For example ftp company com e Port input which port to use with the selected protocol Changing the selected protocol will reset this value to the appropriate default for the protocol e User account input the user account name that has privileges to save files to the specified host destination folder e Password input the password for the user account name you specified 80 Xerox DocuMate 4700 User s Guide e Destination folder input the folder path on the remote FTP server where you want the scanned documents sent This path would appear in your web browser after the host name For example marketing shared documents data sheets Because the destination configuration is done through the scan configuration you can set each configuration to scan to a different FTP server destination folder and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 67 FTP Link Log Viewer
168. ner buttons One Touch or one of the other scanning interfaces 38 Xerox DocuMate 4700 User s Guide Scanning Interfaces If you selected the recommended installation options then you have several different options to scan with your Xerox DocuMate 4700 scanner One Touch When you press one of the scanner buttons documents are scanned using the scan settings assigned to the button you selected The scanned images are then sent to a destination on your computer or network drive One Touch Button Panel Use this scan option when you want to scan from the computer screen Scanning from the on screen One Touch Button Panel is the same as selecting a scanning option on the scanner except you click an icon that represents the function number CO Xerox DocuMate 4700 x TWAIN Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click the Scan button in the TWAIN interface window Bere ere coniurati iFa i Color WE Documem settings ints Inches a Mie Hester U di i Sop blank oneal es Aa j er g lo orig 75 ia DU h rt rea errs m jok earn a Plage gine Rotate image tail Liner Detined Fil Jeya Ai chi Presets Summarys Sean qolor Liber Daira ragat nj Lest ued se birga b ODEI Restore defaults Prees Sean bav Dene Help ISIS Interface This option uses the ISIS interface for scanning Select the ISIS s
169. ng application you are using does not appear in the Select destination list you can add the application using the Image Documents One Touch Link Properties window 1 In the One Touch Properties window select one of the default image editors such as Microsoft Paint Multi Function r Select format E Scan a mi E LA Select destination zz 2 s Microsoft XPS Document EME mu qe Bi Writer Trasta cinnis imana floc Create single image nies Quality US Legal Duplex te Microsoft Outlook US Letter E 44 Document SharePoint EA 8 Quality Color Document T Send To Application 4 Color Photo for Email 6x4 w Color Document FTP Transfer Quality US Letter Refresh Properties New Copy Edit C cnca Aon oh Microsoft Paint Select configuration l zop amp T 2 Click on the Properties button to open the Image Documents One Touch Link Properties window From this window you can add an application and set additional document handling options Note that if you recently installed an application click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually Xerox DocuMate 4700 93 User s Guide Image Documents Properties These properties apply to Microsoft Paint and other image processing applications Image Documents The applications in this group are designe
170. ngs Redaction Settings Grayscale Color Settings Color saturation 4 Color hue 4 Defaults Color saturation the strength or purity of a color This option is only available when the selected scan mode is Color Color hue the color your eyes see as reflected from the image This option is only available when the selected scan mode is Color Xerox DocuMate 4700 User s Guide e Gamma is the tone curve and the starting point for image enhancement As you raise or lower the Gamma value the values at which saturation hue brightness and contrast affect the image are changed It is recommended that you keep the default Gamma value or adjust this setting before adjusting the other options This option is available for both Color and Grayscale scanning Redaction Settings Tab Use the options on the Redaction Settings tab to remove a specified area in the scanned image Enable redaction Side From left From top Width Height Front 2 00 3 00 3 00 1 00 Preview LJ Paper size 8 50 x 11 00 inches Please refer to the technical note at the end of this section for information about how this setting works with other options in the One Touch Scan Configuration you are modifying Enable redaction select this option to enable redaction when scanning You might use this option if you want to remove a logo or image that appears on each page that you are scanning You can choose what color to fill in the redacted a
171. nical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Table of Contents 1 Safety T IM OGUCHION sagaen non an EEE aes weeds cuts shan ed ocean FPP e e J z7aTa2z2za29g0go0o2oxogga 8 Operational Safety IN orTGt OD g 3 s nu key pay uses Wa ka W kew W ie ba a W WAW iced d k dw a a 9 Ele tc HT DITI OL sa kak au ekl kl Xun eevee h Gos nue BUKA ba day T ke che DWA A W mame E 10 Warning Electrical Safety Information W Wk KK KK KK KK KK EK KK KK KK KK KK kK Goh kk kk kk kk k 10 Pecina U oaxYa n 2222nxxggz z77 NMwnnnmn 10 Brenn naD E a O E mm j _ _ mn7Z Z 7 Py ao a_wAoBBPo2 B Da Z lt ZzMPZ 2M 2M 5AaMEE 10 Emergenc POWer OU sarret roaro ak zika EE yd a dela A A een KOK RAN aie er b al a Sad k r Wa ar 40l den eki n r i SA 9 dae drst aA A 11 Maintenance nT oOTITOLON s xi sc kya sox 8 ELESE ONEN EFESE ase eae WA ia dak n S N aera RAEE IRENE EENES 12 Prod ct Safety Certificato gt 4 0 lt 5 n kerik n WAA AL rA W xn a d di h S r R dd dk b y ncaa 13 Environmental Health
172. ns you can select to create unique file names These tokens include counting numbers date and time values number of pages scanned and so on If the button name is not unique you will see an on screen notification that a BatchID and or b will be inserted into the name Xerox DocuMate 4700 49 User s Guide Click the down arrow and selected a token value from the list then click the arrow button to add that value to the file name field The token values are FN inserts the scanner name b inserts the image number without adding zero 1 03b inserts a 3 digit image number in the scan batch 001 D inserts the numeric day of the month without a zero added to single digit days 4 DD inserts the numeric day of the month with a zero added to single digit days 04 DDD inserts the abbreviated 3 letter day Mon DDDD inserts the full name of the day Monday M inserts the numeric month without a zero added to single digit months 8 MM inserts the numeric month with a zero added to single digit months 08 MMM inserts the abbreviated 3 letter month Aug MMMM inserts the full name of the month August YY inserts the two digit year 97 YYYY inserts the four digit year 1997 h inserts the 12 hour clock hour without a zero added to single digit time values 2 hh inserts the 12 hour clock hour with a zero added to single digit time values 02
173. nts Recognition Quality drag the slider to the left or right to set the degree of accuracy for the OCR process The higher the accuracy the longer the OCR process requires to complete For clean highly legible documents you can set the recognition quality to a lower level to produce results more quickly Click OK or Apply These options will now apply to the OCR processing when you select any text format as the page format Creating Your Own Dictionaries You can create multiple dictionaries for your personal use For example you might have different dictionaries for separate work projects especially if each project uses different acronyms and terminology To create a personal dictionary 114 Open any word processing program such as Microsoft Word WordPad or Notepad Create a new document in the word processing program Type each word you want in your new dictionary followed by a carriage return Make sure to spell the words correctly as they will be used for spellchecking Xerox DocuMate 4700 User s Guide Here is an example of what the text file might look like Xerox One Touch OmniPage wysiwyg Jpeg bmp SPDF nPDF The file does not have to include every word you want in the dictionary You will be able to edit the list later In fact the file does not have to contain any text at all and you could add the words using the editing options However if the list of words is long it s usually faster to type
174. nvironmental Health and Safety Contacts Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA amp Canada 1 800 828 6571 Europe 44 1707 353 434 14 Xerox DocuMate 4700 User s Guide Welcome This chapter includes What s in the Box on page 16 System Requirements on page 17 Documentation on page 18 The Xerox DocuMate 4700 Scanner on page 19 Xerox DocuMate 4700 Users Guide 15 What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner k j i i ir I i iE ar ee j LH P A E 35 e Xerox DocuMate 4700 Scanner Quick Install Guide Technical Support Card Po N sP j E SS 5 USB Cable Power Supply Power Cord 16 Xerox DocuMate 4700 User s Guide Installation Disc Warranty Card System Requirements Pentium 4 PC or AMD equivalent with A DVD ROM drive An available Universal Serial Bus USB port Microsoft Windows operating system 32 bit Windows XP Service Pack 1 and 2 32 bit or 64 bit Windows Vista Service Pack 1 32 bit or 64 bit Windows 7 32 bit or 64 bit Windows 8 The scanner is compatible with Service Pack 3 for Windows XP Service Pack 2 for Wind
175. o adjust the scan settings and scan without opening this scanner interface The next time this interface opens the last used settings will match the application settings that were used to scan Select this option to have the settings reset to the last ones used when this interface was open WIA Driver e Use default WIA UI select this option to display the Microsoft WIA interface instead of the TWAIN interface in WIA 2 0 applications Application Settings settings Application settings Combine settings Combine with Xerox DocuMate Xerox DocuMate OneTouch Settings Click on the menu next to Combine with Select the scanner you want to use with the Xerox DocuMate 4700 172 Xerox DocuMate 4700 User s Guide Scanning from ISIS This chapter includes e Accessing the ISIS Interface in QuickScan on page 174 You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver Note that the ISIS interface for each application varies depending on the application Please refer to that software application s User Guide for instructions on scanning the ISIS interface Xerox DocuMate 4700 173 User s Guide Accessing the ISIS Interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options Please note that you may see the following warning message A driver installed on this system CO WINDOW SPAT RAN SERS can PSM has not been certified by F
176. o raise the black level to have the pencil notes appear black in the image You can set a value for black from 0 to 127 If you set this value to 127 you are telling the scanner that all pixels that are grey level 127 or lower darker should appear as black in the final image This option is only available when scanning in Color or Gray Xerox DocuMate 4700 161 User s Guide Connect to Another Scanner Using the pass through USB port on the back of the Xerox DocuMate 4700 scanner you can connect with another Xerox desktop scanner to add the options for the second scanner to the TWAIN interface for the Xerox DocuMate 4700 1 162 Install the driver for the Xerox desktop scanner you want to connect to the Xerox DocuMate 4700 scanner For example if you have a Xerox DocuMate 4799 install the driver for that scanner before proceeding with these instructions For a list of scanners the Xerox DocuMate 4700 will connect to please visit the Xerox DocuMate 4700 product support page at www xeroxscanners com At the end of the DocuMate 4799 scanner driver installation you will be prompted to plug the scanner into the computer and a wall outlet Follow the instructions on screen for connecting the power supply to the scanner and to a wall outlet but use the diagram below as a guide to connect the USB cable for the Xerox DocuMate 4799 to the Xerox DocuMate 4700 Make sure the Xerox DocuMate 4700 s power is on and then turn on the Xe
177. option to use the scanner s default Gamma table which has been calibrated to produce the best quality color results for your scanner When this option is not selected the resulting scans will be dark and the brightness contrast and gamma options will require a greater amount of adjustment to affect the overall lightness of the image Advanced Panel Options The options in this panel may also appear in the Main panel but with additional settings for you to fine tune the feature you ve selected Main Color Processing Advanced Despeckle White level Custom Z Value 255 j Reduce moir Radius 3 pixel s Black level 0 Help me choose values for these options Despeckle This option removes speckles from the background Speckles are small spots on an image that the scanner interpreted as a valid part of the document For example an irregularity in the paper a small wrinkle or holes where a staple was removed may show up as speckles in the scanned image The Despeckle option identifies these spots and removes them This option is only available when scanning in black and white V Despedile Radius 10 Number 6 Radius this is the size of the area that is evaluated for stray dots Number this is the maximum number of dots within the radius that should be considered a speckle If this number of dots are in the circle the dots will not be considered a speckle and remain in the image If there
178. or spellchecking click none at the top of the list To remove a dictionary from the list select it and click Remove This only removes the dictionary from the list It does not affect the original text file you created with the list of words Editing User Dictionaries Once a dictionary has been added to the list of user dictionaries its list of words can be edited To edit a user dictionary 1 116 On the Add New window select the dictionary to edit and click Edit The Edit User Dictionary window opens It lists the words currently in the dictionary The following example shows the words OmniPage and One Touch are in the user dictionary named MyDictionary User Word OmniPage Words in dictionary To add a new word to the list type it in the box for User Word and click Add If the word includes any spaces before or after it those spaces are removed and the word is added to the list To delete a word from the list select it and click Delete If a word in the list is misspelled delete it then re type the word correctly in the User Word box and click Add Xerox DocuMate 4700 User s Guide 3 To import a list of words from another text file click Import The Import Contents of User Dictionary window opens rt Contents of User Dictionary Xm CMGI Computer localDis c r ir sa 9 EEE By Organize y aa Views ECG 9 Favorite Links Name Date modified Type di Program Files di Users
179. ou may need to click Refresh in the One Touch Properties window to show the correct application icon in the Select destination list Xerox DocuMate 4700 User s Guide Configure advanced features select this option to change the default settings for this link Only advanced users and application developers should modify these settings Send to Application One Touch Link Properties window Send to Application Fm Scans sent to this destination will launch the Q application you configure below Send to Application Scan Configuration Properties window Scan Settings Page Settings Send To Application Advanced Settings Redaction Settings i Scans sent to this destination will launch the a gt application you configure below Application path Browse Application path Browse Configure advanced features Launch application for every image Command line arguments Configure advanced features Launch application for every image Command line arguments Append scan filename s to arguments 9 Append job file to arguments Append scan filenames to arguments Append job file to arguments Launch application for every image when this option is selected the application will open one time for each image scanned You should deselect this option only if the application you are scanning to will accept multiple page files For example Microsoft s Paint application can only accept 1 image at a time
180. out opening One Touch first 1 Right click on the folder you want set as the scan destination 66 Xerox DocuMate 4700 User s Guide 2 Hover the mouse cursor over the Set as scan destination option and the sub menu will open to the right Click on the setting you want the Storage location to be updated with Ji LL HERIR Open Gr Set as scan destination li For all configurations For new and default configurations Share with J i J n For the configuration used by a button J 1 Scan Restore previous versions Scar ee S 7 Archive Include in library i l J Send te Cut Copy Paste Create shortcut Delete Rename Properties Forall configurations select this option to have the storage location in all scan configurations Storage Options tabs updated to use this location Note that the storage Link Properties location will also update to use this location For new and default configurations select this option to have the One Touch Link Properties storage location updated Any scan configurations that you have not previously updated with custom storage locations will also use this location For configuration used by a button when you select this option another sub menu will open to the right The sub menu will contain a list scanner buttons that are currently set to scan to the Transfer to Storage destination Select the button you want updated to use this loc
181. ow 49 Simple Text 110 111 Size 53 Skip blank originals 148 Software 28 33 Index sPDF 110 Speckles 159 spreadsheet 118 119 Sti event forwarding 48 Still Image Client 91 Storage and CD R W 48 Straighten Image 53 Straighten image 147 Summary 139 system requirements 17 T Text Documents Properties 88 Text Editors 48 text file format 109 Text file formats 61 Threshold 156 TIFF file format 58 Transfer to Storage 65 67 true page 119 TWAIN interface 62 63 TXT file format 46 108 U Updates 36 USB cable 30 USB port 30 Use languages and dictionaries to improve accuracy 113 Use MRC 111 user dictionary edit 116 new 114 User Guides 35 W Watermark 54 White Level 160 Word Document 110 X xls file format 110 Xerox DocuMate 4700 195 User s Guide Index 196 Xerox DocuMate 4700 User s Guide
182. ow the original image at the default setting of 50 contrast level 25 contrast and 75 contrast Contrast 25 Contrast 50 Contrast 75 Technical note Most monitors have a contrast setting that is user adjustable When viewing scanned images on screen versus printing the image the contrast setting of the monitor may affect how clear a scanned image looks when compared to the original If the scanned image is too different from the original image or if adjusting the scanned contrast level does not modify the image how you want try adjusting the monitor s contrast level Refer to the monitor s user guide for adjusting the contrast level and see if the manufacturer has any recommended settings Black background scanners Some scanners have a black background plate A black background results in more precise cropping results and skew detection However when scanning thin paper such as carbon copy paper or ruled writing paper which are less than 18lb paper weight the background may bleed through into the final image and make the image darker than it should be In that case try adjusting the brightness level between 40 and 60 then adjust the contrast level between 60 and 80 Gamma Gamma is the tone curve and starting point for image enhancement Move the slider left or right to darken or lighten the image As you raise or lower the Gamma value the values at which Brightness and Contrast affect the image are changed I
183. ows Vista and Service Pack 1 for Windows 7 Minimum of 2 gigabyte GB of internal memory RAM 350 MB minimum of free hard disk space A VGA or SVGA Monitor Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor The recommended settings for your monitor are Color quality of 16 bit or 32 bit Resolution set to at least 800 x 600 pixels Xerox DocuMate 4700 Users Guide 17 Documentation The following printed documentation is provided in the box Installation guide abbreviated scanner setup and installation instructions Technical support card contact information for technical support and customer service and a brief overview of our standard product warranty Warranty card the warranty card is provided for users in Russia and should be filled in as described on the card For all other users please dispose of this card in paper recycling The following soft copy documentation is available on the installation disc 18 Scanner user s guide contains detailed installation configuration scanning and maintenance instructions Nuance PaperPort user s guide contains detailed information using the application and managing your scanned documents Nuance OmniPage user s guide contains detailed instructions on using the software including information on using Optical Character Recognition to create editable text files from the scanned documents
184. paper such as 16lb or 18lb printer paper the scanner may be picking up faint images through the paper and the driver will not drop those pages out of the final file The Skip Blank Originals result will vary based on the DPI range and paper weight Generally 100 dpi or 150 dpi produces the best results Problem I tried to Repair the One Touch application by using the Change function through the Add Remove Program within the Control Panel and was not able to repair it How do I repair One Touch 1 Before attempting to repair One Touch unplug the USB cable connected to the scanner 2 Perform the Change Repair function again If you are asked for the Install DVD insert the disc into the DVD ROM player and click OK 3 When prompted plug the USB cable back into the scanner 4 When the installation process finishes click OK on the Complete The Installation window and then click Close 5 Reboot your computer Problem One Touch no longer functions after installing Internet Explorer 7 on Windows XP How do I resolve this issue This is a known issue where One Touch stops responding when Internet Explorer 7 is installed after the scanner To resolve the issue 1 Open the Windows Add Remove Programs feature from the Control Panel 2 Find Windows Internet Explorer 7 and uninstall it using the change remove options Follow the wizard through a complete removal of the Internet Explorer 7 software 3 Find One Touch and un
185. please refer to the appropriate section as listed below for instructions on configuring these destination specific options e Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage destination as described on page 65 e Use the Device Settings tab to configure Fax and Print destinations as described on page 73 e Use the PaperPort tab to choose the destination folder in the Nuance PaperPort application as described on page 5 e Use the SharePoint tab to specify a SharePoint site user credentials and destination folder as described on page e Use the FTP Transfer tab to specify an FTP site user credentials and destination folder as described on page 80 e Use the SMTP Configuration tab to specify an SMTP server user credentials and destination email address as described on page 82 Scan Settings Tab On the Scan Configuration Properties dialog box type a name Scan Settings age Settings Advanced Settings Redaction Settings a a Type a new name for can Selinas Faqe Setings Advanced Settings Redaction Settinas the configuration If the configuration Hal oe is locked click the Select the scan mode BH Blackawhite 50 7 E lock to unlock it The and drag the slider to J Grayscale 200 dpi icon becomes a key set the resolution color Drag the sliders to set Brightness the Brightness and Contrast Contrast zu Mode
186. plication button The Add Simple Image Link dialog box opens Here you can define a custom application that can accept an image document Step 1 Select the path to the application Browse Step 2 Name the application Step 3 Select an icon for this application Step Select the image formats supported by this application E Windows Bitmap File BMP E Tagged Information File TIF E JPEG Compressed File JPG E Compugraphics File GIF E Portable Network Graphics File PNG 2 Click Browse to find the application you want to add to the list When you select the application using the Browse button Steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in Step 3 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 4 InStep 4 of the dialog box select the file formats that the application will accept Windows Bitmap File select this option if you want to scan to your image application as a BMP file This format creates the largest file size as the final scanned image has not been compressed Tagged Information File select this option if your application supports TIF image files The TIF file format supports multiple pages in a single file JPEG Compressed File this is a compressed image format that is often used when sharing photographs and scanned images electronically as the file size is smaller t
187. plication that can accept a text document Step 1 Select the path to the application Browse Step 2 Name the application Step 3 Select an icon for this application Step Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT Ml _ dahe PME farmat f POE HI Car cel 2 Click Browse to find the application you want to add to the list When you select the application using the Browse button Steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in Step 3 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 4 InStep 4 of the dialog box select the file formats that the application will accept HTML Formatted file select this option when you want to scan to your web browser for posting HTML pages to a website Even though word processing applications such as Notepad and Word can open htm files you cannot scan as htm to word processing text editors Scanning as HTML creates a directory with the htm file and linked images for website use Word processing applications cannot accept a directory structure for image and text transfer Rich Text Format select this option if your application can open rtf files which are plain text documents that contain formatting Microsoft s WordPad application is a compatible
188. ption to keep both presets The preset you selected will have a counting number added to the end of the preset name for example Custom preset name 2 The original preset name will remain unchanged e Skip select this option to skip the preset with the duplicate name 7 Name Conflict Detected The preset Color Photo 6 4 bin already exists T Do this for all conflicts Den se Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found 144 Xerox DocuMate 4700 User s Guide Document Settings e Main panel this panel contains the most commonly used scan settings When the Basic source configuration mode is selected this is the only panel available Change to the Advanced source configuration mode to enable the other panels which are also described in this section Document source configuration Basic a Black amp White Advanced The Document settings section when the Basic The Document settings section when the Advanced document source configuration mode is selected document source configuration mode is selected Main Main Advanced Resolution 200 dpi 7 Skip blank originals Resolution g 200 dpi J Skip blank originals te one V Crop to original ae K l V Crop to original Z V Straighten image V Straighten image Document size A US Letter Portra
189. ptions Show message when ready to burn 5 CD 700 MB Storage location C Users RHol z Documents My OneTouch Archiv E Open storage folder when scan is complete Documents transferred to the Burn to CD link are waiting to be written to CD Make sure a blank CD is in the CD burner Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD If other files are also waiting in this location they will get written with the One Touch files on the CD Xerox DocuMate 4700 User s Guide Printer or Fax The availability of printers and or faxes in the One Touch destination list depends on whether or not you have printers or faxes configured in Windows Please refer to the Windows documentation or your printer or fax documentation for setting up printers and faxes Supported file types only the BMP file format is available when scanning to a printer or fax as only uncompressed data can be send to these devices Destination type printers and Faxes are classified as Device Links To make them available in the destination list you must select Fax and Print on the Options tab in the One Touch Properties window The Properties button will be disabled in One Touch as there are no global properties for this type of destination Multi Function Options m Select format H Scan ti an e Select destination a LA BMP fz Microsoft WORD TIFF JPG PDF n a Creat
190. r URL displays http sharepoint site com IT common shared documents default aspx then you would configure the SharePoint server path as follows Select HTTP as the protocol The SharePoint URL would be sharepoint site com IT common The Destination folder would be shared documents Xerox DocuMate 4700 77 User s Guide e User account input the user account name that has privileges to save files to the specified SharePoint site and Destination folder e Password input the password for the user account name you specified e Use Windows Integrated Authentication select this option to use the Windows current user s login name and password to access the SharePoint site e Destination folder this is the folder where the final scanned document s are transferred to when scanning is complete e Filename format select a file naming format for the scanned document from the list Select Use custom file naming to use the file you set on the Options tab in the One Touch Properties window Count this field will enable when the selected Filename format contains seq Input the number you want the sequential count to start from Filename prefix this field will enable when the selected Filename format contains prefix Input the name or value you want as the prefix in the final file name Because the destination configuration is done through the scan configuration you can set each configuration to scan to diffe
191. r scanner can use with any scan mode Black amp White Grayscale and Color 6 Select the options for scanning Xerox DocuMate 4700 121 User s Guide 122 AutoCrop to original Select this option to let the software automatically determine the size of the item being scanned Straighten image Select this option to have the software automatically determine if a page is skewed then straighten its image If the page is scanned at too great an angle the image may not straighten correctly In that case re scan the page Auto detect color Determines if a document contains color or not and produces the appropriate scanned image Typically Auto Color Detect is used when you have a stack of pages to scan some color and others not Instead of you having to change the scan settings from Color to Black amp White and back again the scanner can choose the correct settings automatically Skip blank originals Recognizes when a page is blank and removes its image For instance if you are scanning a stack of pages that includes a blank page its image will not be included with the other images from the stack Rotate image Select an option in this list to have the final image rotated when scanning is complete Automatic recognizes text on the page and rotates the image 90 180 or 270 degrees so the text is right side up Perform edge cleanup Select this option to have the software remove any thin lines that may be around the edg
192. r window or any other internet browser you have installed on your computer In the web address field type www xeroxscanners com Press Enter on your computer s keyboard or click the option on screen to go to the web address When the Xerox scanners web page loads click on Register Your Product Fill in the registration form all required fields have an asterisk Note A valid email address is required for registration 6 36 You will be asked to enter the serial number for the scanner it is located on the back or underside of the scanner After filling in the form click on Submit Your Registration to complete the registration Xerox DocuMate 4700 User s Guide Loading Documents to scan This chapter includes e Scanning from the Flatbed Glass on page 38 e Scanning Interfaces on page 39 This chapter illustrates scanning with the buttons on the scanner After loading documents in the scanner as described below you can also scan using the One Touch Button Panel on screen or using a scanning application Note Always remove any staples or paper clips from documents before placing them on the glass to avoid scratching it Q amp Xerox DocuMate 4700 37 User s Guide Scanning from the Flatbed Glass 1 Lift the scanner cover and place an item face down on the glass 2 Align the item with the arrow on the reference frame then close the cover 3 You can now scan the document using the scan
193. rds that are fastened with screws There are no operator serviceable areas within these covers Never locate the machine near a radiator or any other heat source Never override or cheat any of the electrical or mechanical interlock devices Never place this equipment where people might step on or trip on the power cord Warning This device is not intended for use in the direct field of view at visual display workplaces To avoid incommoding reflections at visual display workplaces this device must not be placed in the direct field of view Xerox DocuMate 4700 9 User s Guide Electrical Information Warning Electrical Safety Information oe AN ER The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice The socket outlet shall be installed near the equipment and shall be easily accessible Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment w
194. rea in the scanned image and set multiple areas If you are scanning in Duplex mode you can specify the area separately for the front and back side of the pages Click Add to add a line item to the area list in this window You can redact multiple areas from the scanned image click the Add button again to continue adding line items to the list Select an item in the list then click the Remove button to remove the specified redaction area from the list Click one time on the default value 0 00 in each field to enable the control box for you to input the start position and redaction area size The units of measurement is displayed on the lower right corner next to the Paper size field Rokokan Sean Enable redaction From left From top Width Height Preview LJ Paper size 8 50 x 11 00 inches Xerox DocuMate 4700 User s Guide e From left input the upper left corner start position measured from the left side of the page e From top input the upper left corner start position measured from the top of the page e Width input the width of the area to be removed e Height input the height of the area to be removed Color this color field shows the selected fill color for the redacted area s When the software removes the area you specify it fills the area with the color you have selected here To change the color click the artist palette button to open the Windows color palette Select the color you want then click on OK T
195. red trademark of 3M in the United States and or other countries Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies and are hereby acknowledged Document Version 05 0867 000 April 2013 Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Tech
196. reduction Flip back side 120 Xerox DocuMate 4700 User s Guide The Acuity Settings You select the Visioneer Acuity settings when creating or editing a scan configuration on the One Touch Properties window 1 Open the One Touch Properties window Multi Function z Select format Hl Scan a i Select destination A BMP JPG FOF Transfer to Storage TIFF TEXT HH E Create single image files fe Bum to CO ROM E Select configuration eS 44 Document SharePoint Quality Color Document a Color Photo for Email 4 Ma Send To Application Color Document ETP Transler E Quality US Letter US Letter Open Scanned Document s E US Legal 2 Click the New button to create a new configuration or select one of your custom configurations you created earlier and click the Edit button 3 Click the Acuity Settings tab to see the new Acuity settings Features AutoCrop to original Perform edge deanup Straighten image E Despeckle E Auto detect color Color dropout E Skip blank originals Rotate image Bit depth reduction Symi ies E Flip back side Choose the Visioneer Acuity options for the scan configuration 5 Click the drop down arrow to choose the type of Acuity settings to use for the new scan configuration The options are Do not use Acuity image processing scanning will not use the Acuity processing Default settings automatically selects the options you
197. rent SharePoint site folder filename format using different user credentials and so on This is the same process used as when scanning to different folders using the Transfer to Storage destination as described in detail starting on page 67 Click on the Help button in this configuration tab to launch the SharePoint help file The help file contains detailed information about the settings in this window and technical implementation notes SharePoint Link Log Viewer The One Touch Link Log Viewer opens automatically when scanning is complete Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only View logs for x F Show failed transfers only View logs for v Show failed transfers only E Destination FTP Link Agent y Destination Date Time Status Files Summary Open Scanned Document s Transfer to St Send To Application je transfer has completed suc Sharepoint Link 2010 02 18 10 00 47 Succeeded 1 User RHolz Starting file number 2 Files in job Transfer to St Sharepoint Link he transfer has completed suc Sharepoint Link 2010 02 18 10 30 14 Succeeded 1 User RHolz Starting file number 3 Files in job Transfer to St SMTP Link Agent le transfer has completed suc a Sharepoint Link 2010 02 18 10 32 56 Succeeded 1 User RHolz Starting file number 4 Files in job 1 1 Transfer to ses ca SUCCEECER D nrnr the transfer has complete
198. rmation to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties Xerox DocuMate 4700 User s Guide 45 Changing the Button Settings 46 Click on the One Touch icon Si Right click a button on the One Touch Button Panel 2 Xerox DocuMate 4700 E Email Fax The One Touch Properties window opens The One Touch Properties window will also open when you press hold down for 3 seconds and release a scanner button Scanner button Multi Function Options tion configuration tab Select format Hi Scan a a a 2 Select a file format s k destination Tr i for your scan ned Ke Transfer to Storage images e Create single image files g Select the Burn to CD ROM E Select configuration A EH 44 Document Destination SharePoint Quality Color Document Application that gt d E Color Photo for Email x4 will open when A Send To Application you are finished a aa Select a scanning You use FTP Transfer E Quality US Letter configuration for the destination US Letter scanning the item application to view and work Open Scanned Documents E US Legal with your scanned Properties images Some of the options on the One Touch Properties Window are grayed out and are not available these options are not appropriate for your scanner model Select t
199. rmats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see alist of text file formats that are available when OCR is installed Destination type the Transfer to Storage destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window Setting the Folder and Options from One Touch In the One Touch Properties window select Transfer to Storage as the Destination Application for scanning Multi Function Options Select format Scan n Ke E as Select destination FAL r Transfer to Storage BMP TIFF JPG PDF TT Create single image files Bum to CD ROM E a 44 Document SharePoint Quality Color Document Color Photo for Email 6x4 KRA Send To Application wy cecil Color Document FTP Transfer BH Quality US Letter US Letter Open Scanned Document s US Legal Refresh Properties Delete gt 4 e Click the Properties button to open the One Touch Link Properties for Transfer to Storage From this window you can change the global default storage location and options On initial installation of One Touch all scan configurations use these settings When you create new configurations the default settings will also match what you have selected
200. rox DocuMate 4799 scanner Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner Open the scanner s hardware properties page From Visioneer OneTouch if it is installed Right click on the OneTouch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 4700 Xerox DocuMate 4700 User s Guide Click the Properties button Workgroup hardware status W Local Host SP Xerox DocuMate 4700 i Xerox DocuMate Selected hardware capabilities Xerox DocuMate 4700 K Scanner Type Flatbed Optical Resolution 600 x 1200 dpi 48 bpp internal color _ Max Document Size 11 70 x 17 00 i OneTouch Button Count 9 Click on the Application Settings tab Firmware version T 10 Total number of pages scanned 3461 Serial number 201205241553834 LLD version 5 1 12 9060 Driver version J 1 12 9060 Scanner memory 128 MB Power settings Sleep mode 60 minute s gt e Power off minute s e From the Windows Control Panel Windows 7 and 8 from the Windows Control Panel open Hardware and Sound and then Devices and Printers Right click on the scanner and then select Scan properties from the list Click Yes if you are
201. s for Scanner Driver and Visioneer One Touch are selected as well as any other applications you want to install xerox J Xerox DocuMate 4700 Please select the applications you want to install Scanner driver d Visioneer One Touch Nuance PaperPort Nuance PDF Converter Pro Nuance OmniPage Pro Note The software provided with your scanner may differ slightly from the list shown in the window 7 Click Install now 28 Xerox DocuMate 4700 User s Guide Installing the Scanner Driver The scanner driver installation will start first 1 The Welcome to the Xerox Setup Wizard opens Welcome to the xerox DocuMate 4700 Driver Setup Wizard The installer will guide you through the steps required to install Meron DocuMate 4700 Driver on your computer 2012 eros Corporation All nights reserved KERU KEROS and Design and DocuMate are registered trademarks oferos Corporation in the United States andor other countries Cancel 2 Click Next 3 On the Xerox License Agreement window read the license agreement If you accept the terms select I Agree then click Next If you choose not to accept the license agreement click Cancel Click Close on the Installation Interrupted window 4 The software will now be installed 5 Stop when you see the Complete the installation by connecting your hardware window Do not click OK yet Leave the window open and proceed to the next section Slide the locking ta
202. s not appear in the Select destination list you can add the application using the Text Documents One Touch Link Properties window 1 Inthe One Touch Properties window select one of the default text editors such as WordPad Multi Function Options Select format E Scan K Select destination Laud fz Microsoft WORD BMP TIFF JPG PDF Create single image files AS Microsoft WordPad Select configuration W Quality US Legal Duplex J Notepad US Letter 44 Document W Acrobat Reader 9 0 l n Quality Color Document Tar Transfer to Storage g Color Photo for Email 6x4 HH Color Document 5 T Fax E Quality US Letter 3 3 3 3 2 Properties New Copy Edit ok Cancel Apply 2 Click on the Properties button to open the Text Document One Touch Link Properties window From this window you can select what One Touch should do when text is not detected or recognition fails and add other applications to One Touch Note that if you recently installed an application click the Refresh button to see if One Touch will automatically configure the link before you try adding it manually Xerox DocuMate 4700 8 User s Guide Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and any other text editing applications indicated by their icons in the list Text Documents The
203. s section When the Advanced configuration mode is selected an icon will appear next to those features which have adjustment options on another tab Click on one of the icons to go to the area of the interface where the adjustment options are located Resolution 200 dpi F Skip blank originals a W Crop to original Fr 75 1200 1z p to orig th 4 Straighten image Da A r W Clean up edges fe Document size A US Letter Portrait Rotate image A Degrees 8 50 HH x 1L00 H inches Help me choose values for these options Click on a link below to go to the appropriate page in this section for instructions on adjusting the option that is displayed on the Main tab See Advanced Panel Options on page 148 e Automatic cropping options e Skip blank originals e Cleanup edges Resolution The resolution determines the amount of detail you can see in the scanned image Resolution is the clarity of the image measured in dots per inch dpi Move the slider left or right to change the resolution for the scanned image The higher the resolution the clearer the image However high resolution scans also produce larger file sizes The available range displayed in the slider area are within the minimum and maximum range supported by your scanner The resolution slider will always display the correct range for the current scanner Choosing resolution values Typically when making
204. s5eedersas ce kK KK KE KK KK KK KK KK KK kk kk kk kk kk kk kk kk kk kk ka 102 Scanning with Job Separation x qs s sanx sa kk kall k d l Gow dil a dik dekir olis ad dirb A dir Si d xak kur kaz 105 Scanning with Optical Character Recognition OCR ccc KK KK KK KK KK KK KK KK K 108 P FOT o _ayyr ar ir mm r gm mm 109 Selecting One Touch OmniPage OCR Options 0 0 kk KK EE KK KK KK KEK K k KK KK KK KK kk kk k 112 Tie OG TG aoe ta ey aise oe eee ee E NNNRTRMRHEHE nEnENnEn J J M MDMDaD MM 113 Creating Your Own Dictionaries ss ks kula ku a l k kul a ala ki Alka al k nk kk E Eds ke AA alay a 4 a 114 Eding User DICHONGHES 99999M2M5K5KMXMXKMXMXMMyMK KXKMRaMXKMKMK5MX M MD DB MBHBpy pE DM MM MH M MMDMDMHHMHMMHHr iMrEEEM M 116 TEEF WG x oe ote eee eeaea cata bcaohawan tenueabeheeseidedeedonarsiesahyerseasaecueuae 117 One Touch with Visioneer Acuity Technology 0 0 0 cc cece cc KK KK KK KK KK KK KK enn eens 120 Tn AcUll y Sel T CS i si ki d mil ye kak A b ee ee haya d dk hb ee ee ee er ee ere 121 Hardware Properties and Interface Behavior 0 kk kk kK KK KK KK KK KK KK KK K k kk k kk k k 124 amp amp lt ols z mmm m o oo oeeoebPPDpDppDDpDpDpp p a o 7D D D2 ene oe cee aza T25 TIVE wraWwWwWwWw w o a r r r r r r r r r5 5 55w bb_raXBrrrbk
205. scanner driver Unplug the USB cable when directed to do so in the instructions below Open the list of installed programs in the Windows Control panel e Windows XP Open Add Remove Programs e Windows Vista and later Open Programs and Features Uninstalling the scanner driver 1 Inthe list of installed programs click on Xerox DocuMate 4700 driver 2 Click the Change Remove or Uninstall button 3 Click Yes when asked to confirm that you want to remove the driver The driver will now be removed from the computer When the driver uninstallation is complete the progress window will automatically close 4 Turn off the scanner and unplug the USB cable 5 Reboot the computer if you are prompted to do so Follow these instructions to remove any of the other software you installed with your scanner Depending on the software provided with your scanner and which applications you installed during the scanner setup the application list may include e Visioneer OneTouch e Visioneer OneTouch OmniPage OCR module e Nuance PaperPort e Nuance OmniPage e Nuance PDF Converter Uninstalling Visioneer Acuity Visioneer Acuity is automatically installed when you install the scanner driver using the installation disc You can also download the Visioneer Acuity module from the support pages for your scanner at www xeroxscanners com Visioneer Acuity is a utility with advanced image processing options to instantly improve the visual clarity of
206. stinations Scanning to multiple destinations works the same as when scanning to a single destination One Touch simply distributes the final scan to several destinations This option is enabled separately for each One Touch button 1 Open the One Touch Properties window and click on the Options tab Options Select Button Scan Show all destinations Select destinations T Document management Email IT Image editors i e Paint Storage and CD R W E Text editing applications i e Word E Fax and Print TT PDF applications Enable scanning to multiple destinations F Instant delivery Show progress window F Use job separator when scanning multiple pages Sensitivity O When a blank page is detected When the number of images reaches E Use custom file naming OTABCDIO0 1F bmp OT BatchID 1 03b lt FN 2 Select Enable scanning to multiple destinations then click back on the configuration tab 3 Click each destination where you want to send the scanned image in the Selected destinations list Click again to deselect a destination As you click on each destination the Selected destinations number will count so you know how many applications are selected to receive the image m Select format E Scan li a 2 Selected destinations 10 pf Microsoft Paint BMP TIFF JPG PDF Create single image files S Microsoft Outlook Select configuration
207. t is recommended that you keep the default gamma value or adjust this setting before adjusting the other options Choosing gamma values As the gamma value is adjusted lower the tone curve begins to straighten and the shadows of the image are expanded darkening the shadows without overall darkening the image with gray as seen with lowering the brightness level This way the highlights and shadows in the image are maintained by saturating the pixels with darker levels of the same color rather than adding gray to all colors Xerox DocuMate 4700 153 User s Guide As the gamma value is adjusted higher the tone curve bends and the highlights of the image are expanded lightening the highlights without overall lightening the image with white as seen with raising the brightness level This way the highlights and shadows in the image are maintained by saturating the pixels with lighter levels of the same color rather than just adding white Adjusting the gamma level is based on how you want the image to appear and there is no standard to adhere to Color image gamma examples The examples below show the original image at the default setting of 1 8 gamma level then 1 0 gamma and 2 6 gamma Adjusting the gamma level does not make the image completely black nor completely white Gamma 1 0 Gamma 1 8 Gamma 2 6 Technical note Most monitors have a gamma setting that is user adjustable When viewing scanned images on screen versus print
208. te an image of each item scanned in each color mode selected in the source list Xerox DocuMate 4700 137 User s Guide Click the drop down menu to select the scanning options you want to use Document source configuration Advanced ha Bn Flatbed Front Black amp White Flatbed 4 Front ki Automatic Color ua Gray E E Black amp White K The available color modes are 138 Automatic determines the color of the document as it is being scanned Color scans the document in color creating a full color copy of an original document or photograph Color scans have the largest file size Gray scans the document using varying shades of gray to reproduce the document The grayscale scan mode is often used when scanning documents or graphics where the original color does not need to be retained but the graphics need to be legible Grayscale scanning preserves the graphic quality while keeping the file size less than that of a full color scan Black and White scans the document in bitonal where everything on the page is either black or white This setting is often used when scanning typed or written documents When there are not a lot of graphics or if the graphics are not needed this setting is ideal for archiving documents to a server or on a disc send through email or posting to a web page as the file size is smaller than the other scanning modes Xerox DocuMate 4700 User s Guide Summary The Summary area
209. terface remains open You can place a new page in the scanner adjust the TWAIN settings for it then click the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a Black amp White document but you want to insert a color page into it Instead of having to re scan the entire batch you can stop the current scan change the picture type from Black amp White to Color then restart the scanning without losing the pages already scanned Xerox DocuMate 4700 63 User s Guide Open Scanned Document s Select the destination Open Scanned Document s to have the scanned document open automatically when scanning is complete Supported file types all file formats are available when scanning to the Open Scanned Document s destination Note that text file formats are only available if an OCR module or application is installed Please refer to Text Formats on page 61 to see a list of text file formats that are available when OCR is installed Destination type the Open Scanned Document s destination is classified as a Document Management Link To make it available in the destination list you must select Document management on the Options tab in the One Touch Properties window Multi Function E Select format E Scan Oana i Select des
210. th a red watermark over black text Markota ARG mi diiit aed b lll de produci wir tieid Hanapi CME hiii an r bar As mi lena TG z p d war 21 sewl ened ira kalir iii j Fi t ki ilil T bea PS re ABC his Ail dl ii bibien manage lore ch of tt DEROM conor Than accel earners bre range nbs for tA ect Py DEIAn Ma n Ol tg ed Hi bike area coreg i dan alegre ln d kj B hi Bal aati of auch era P od 3L ij peza riy mas ltr in2 Cae qor Iji e bihe d kre mengn pompir cu Bb mar al inn caz r Advanced Settings Tab The scanned item with the red filtered out Ramey ABC bec disritutes ond aii E sp ro deci wokdvice twag CEM ROC Ms end diubrigulzes Ae of dune 1958 ABC vat ew yad overs wel iraire marbb ailas k Apar i NEBA l Te bathe meraq din guabema ra J has a gen nad an Sheu nl m Er gee T r maghos ibe DERUDE pi zi rena These S D r ET bij ere D k p able Ter ie ee ay d k dirs Ie sobeng rike a dak m l hul Hure r deva l zma rm and aku r the itu SE Ea h Zudb m 2 Pood n pra pi rij mandond hus gera li Hu d schip and Ten bole pen p rr k ow oho reyar mall glar Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 54 Scan Settings Page Settings Advanced Setti
211. th gray text such as hand written pencil notes move the slider to the right This tells the scanner that the level to look for is light and gray pixels are converted to black pixels instead of white If the overall tone of the original document is dark such as a colored background that may interfere with detecting black move the slider left This tells the scanner that the level to look for is dark only very dark areas such as text are converted to black pixels If you are scanning documents that are in good condition with black text on a white background the default threshold option will properly scan the item This level only needs to be adjusted if the scanned image does not have image clarity similar to the original e Sensitivity move the slider left or right to adjust the sensitivity level for dynamic thresholding This slider is only enabled when Dynamic threshold is selected in the list Error diffusion Bayer and Halftone pattern Error diffusion Bayer and Halftone patterns are the intentional application of noise dithering in the image to help alleviate banding when scanning in binary black and white mode For example if you scan a color photo in black and white the image file will have large blocks of black and white and the image barely recognizable Dithering the image creates a black and white image that is recognizable Below is an example of a color scan a black and white scan without dithering and a black and white
212. the FTP Transfer destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the Options tab in the One Touch Properties window All configuration of the FTP server is done using the FTP Transfer tab in the Scan Configuration Properties window 1 Select FTP Transfer as the destination application 2 Open the Scan Configuration you want to modify for scanning to an FTP server or create a new Scan Configuration Select an existing configuration in which you have already specified your FTP server information and then click on the Copy button to create a new configuration using the settings of the current configuration 3 Click on the FTP Transfer tab and fill in the fields with the information for you FTP server Multi Function Options Select format Advanced Settings Redaction Settings F Scan N Sean Settings Page Settings FTP Transfer Select destination Be sure to use the correct case when configuring these O heroin BMP TIFF JPG PDF options as most servers are case sensitive Protocol FTP SFTP FIPS E Use passive mode F Send To Application Select configuration Quality US Legal Duplex FTP Transfer E US Letter a E A4 Document Quality Color Document Z N SMTP 8 Color Photo for Email 6x4 J Color Document 9 Still Image Client Quality US Letter gt Host Port 21 User account Password m_ Open Scan
213. ties window will no longer update to the configurations you modified Click the New Copy or Edit button to open the Scan Configuration Properties window Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window Changing the options in this window only affects the configuration you are creating or modifying All other configurations will retain their settings for this destination Xerox DocuMate 4700 23 User s Guide PaperPort One Touch Link Properties Scan Configuration Properties window window PaperPort tab Redaction Seting PaperPor rs Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents PaperPort i Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents E Investments 0 Photographs woo Mail Attachments 0 My OneTouch Archive 0 Presentations 7 Real Estate ten J Receipts l E Samples ao My PaperPort Documents wool My RoboHelp Projects l My Scanned Documents E GES 0 Web Pages fm OneTouch Docs _ ia Snar lt Catalon se Documents OneTouch Docs Documents OneTouch Docs E Scan to the current PaperPort folder E Scan to the current PaperPort folder Select the destination folder for Scanned Docum
214. tination BMP POF 2 SharePoint TIFF JPG Create single image files Send To Application Select configuration Quality US Legal Duplex FTP Transfer La US Letter 44 Document Open Scanned Document s i wf Quality Color Document K S stp a Color Photo for Email 6x4 i J N Color Document ry Still Image Chent Quality US Letter z TI TI 3 a a a a a a Technical Note e If there is no application installed for the file format you selected the One Touch Link Log Viewer will open when scanning is finished showing the failure You can double click on the log failure to open the detail view of the failed transfer For example if you select PDF as the file type a PDF viewer application must be installed to open the file Either install an application for that file type or associate an application in the Windows Explorer folders option please refer to your Windows documentation for instructions on associating file types e When scanning to multiple destinations the scanned file is still sent to the other selected destination application s in One Touch 64 Xerox DocuMate 4700 User s Guide Transfer to Storage With Transfer to Storage you can scan documents and save them in a folder in one step Supported file types since the files are saved directly to a folder on the computer or server all file formats in One Touch are available Note that text file fo
215. ting scan regions and you reach the maximum number of allowable scan regions you will not be able to continue creating scan regions until you remove a region you have already created Move Resize or Delete Regions Moving regions to move a region place your mouse cursor over the region you want to move The region will highlight indicating that it is the active region under the mouse cursor Click on the region and drag the mouse to move the region Resizing regions to resize a region place your mouse cursor over the edge of the region outline The cursor will change to a dual directional arrow Click on the line and drag the mouse to resize the region If you click on the top or bottom edge you can only resize the region up or down If you click on the left or right edge you can only resize the region left or right Click on a corner edge and then drag the mouse to resize the region in all directions Note that you can only resize the scan regions to be within the scanner s minimum and maximum supported paper sizes Please refer to the scanner specification table in the maintenance section of the user guide for the supported paper sizes for your scanner 134 Xerox DocuMate 4700 User s Guide Deleting regions to delete a region place your mouse cursor over the region you want to delete The region will highlight indicating it is the active region under the mouse cursor Right click on the region and select the
216. tness image correction based on the original document quality e Original documents of good quality 50 e Pencil written letters forms or drawings 25 to 40 e Faded pictures or old documents with faded text 35 to 45 e Light colored carbon copy paper such as yellow or pale pink or pale green with light text 45 to 55 e Newspaper or magazine pages 55 to 70 e Book pages 55 to 80 e Pictures taken inside or in the shade 60 to 85 Brightness works in conjunction with Contrast for image enhancement When you are adjusting the brightness level to improve the scanned image quality try adjusting the contrast level as well The contrast level is the range between the lightest and darkest parts of the image For example if you scanned a document with notes written in pencil you may have to decrease the brightness level to get the handwritten notes to appear in the scanned image However when decreasing the brightness white starts to appear gray in the image In that case raise the contrast level to make the differences between the lightest and darkest part of the image more defined Xerox DocuMate 4700 151 User s Guide Color image brightness examples The examples below show the original image at the default setting of 50 brightness level 25 brightness and 75 brightness Adjusting the brightness level does not make the image completely black nor completely white Brightness 25 Brightness 50 Brightness 7
217. ut Format Options Automatic choose this option to let the OCR process determine the format of the pages Typically you select this option when the document has different or unknown types of layouts pages with multiple columns and a table or pages containing more than one table The OCR process will then determine if text is in columns an item is a graphic or text and tables are present Single column no table choose this option if the document contains only one column of text and no tables Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns Multiple columns no table choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single column with table choose this option if your document contains only one column of text and a table The table will be placed in a grid in the Destination Application you have selected You can later specify whether to export it in a grid or as tab separated text columns Spreadsheet choose this option if the entire document consists of a table that you want to export to a spreadsheet program or have treated as a table No flowing text or graphics will be detected Output Format Options
218. uti Function SMTP Properties E Sc an Select format je Scans sent to this destination will be transferred by A i Bas email through an SMTP server Select destination Er ai fq i BMP JPG PDF TIFF This link has no global configuration properties Please SharePoint J Create single image files configure the destination server settings using the F Send To Application Select configuration Br Quality US Legal Duplex Scan Configuration Properties window FTP Transfer US Lett z EH 44 Document Open Scanned Document s Quality Color Document a Color Photo for Email Ex4 me SMTP E Color Document sa Still Image Client O Quality US Letter 84 Xerox DocuMate 4700 User s Guide Email Applications Scanning to an email application such as Outlook or Windows Mail attaches the scanned image to a blank email message You then fill in the recipient email address es and send the message You need to have configured an email application before you can scan to it using One Touch If you do not have your email application set up prior to scanning the default Windows email application will open and ask you to configure your user information Please contact your IT department server administrator or other group that provided you the email information for setup instructions Configuring an email application and user account is outside the scope of this document Supported file types all image and text
219. uttons on the scanner mirror the One Touch button panel on screen Xerox DocuMate 4700 41 User s Guide The One Touch Button Panel that you see on the computer screen shows the pre set function for each button such as Email and the icon of the destination called the Destination Application where the images will be sent when scanning is finished Xerox DocuMate 4700 Ed Email Fax The One Touch button panel shows which application the button is configured to send images to 42 Xerox DocuMate 4700 User s Guide Default One Touch Settings When you installed the scanner the software configured each One Touch button with appropriate settings consisting of a Destination Application a Scan Configuration and a File Format The button names such as Email or Copy indicate the original factory settings for a button You can change any of these settings Please see Changing the Button Settings on page 46 for instructions For example the Email button is set up to scan documents then immediately attach them to a new email message in your default email program The email application will default to the email program specified in the internet options of Internet Explorer O A folder icon for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a software application A question mark for a button
220. yn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 Other Regulations Turkey ROHS Regulation In compliance with Article 7 d We hereby certify It is in compliance with the EEE Regulation EEE y netmeli ine uygundur Xerox DocuMate 4700 185 User s Guide Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 ot W 186 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and wh

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