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Xerox WorkCentre 7220/7225 User's Manual

1. z Copying Insert originals face up with page one on top The confirmation indicator illuminates when you load the originals correctly Adjust the paper guides so they fit against the originals The document feeder accepts paper weights 38 128 g m for 1 sided pages and 50 128 g m for 2 sided pages The document feeder accepts paper sizes from 85x125 mm 3 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 1 sided pages and 110 x 125 4 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 2 sided pages The maximum feeder capacity is approximately 110 sheets of 80 g m paper The document feeder automatically detects standard paper sizes WorkCentre 7220 7225 Multifunction Printer 97 User Guide Copying Selecting Copy Settings This section includes 98 Basle S UNG Se cee ee ee cer erence eae rir erecta ere E E 99 Image OMT aIt avaes s ial ols hsteemereeeteeerterererrer tcrmeerttce eter a8 ave meettertenre atten ter terre ttertvertirr veteran rare acer writers Sry ters 102 Layout SetUTIS Arare EAT E E E TERE E nace tree ER 105 Output FONNGE SCUINGS snee EAA ON A A R E A EARE 108 IU Gol pall Ee 21N PAE OE A E A EAE EON O A IEEE 114 Advanced Copy oro eee ea ae ees 118 WorkCentre 7220 7225 Multifunction Printer User Guide Copying Basic Settings This section includes e Selecting Color or Black and White CUS sasccsc sacs asiszasccctaascccuss cos csatassicacesuastomsssatosacionc
2. 6 Close the inner cover then close the top cover pressing it down until it clicks into place 7 If the original is not visible when the top cover is opened lift the document cover and remove the original t 8 If the original is not visible when the document cover is opened lift the document feeder tray then remove the paper 9 Lower the document feeder tray 10 If the original is not wrinkled or torn load it into the feeder again following the instructions on the touch screen Note After clearing a document feeder jam reload the entire document including the pages already scanned The printer automatically skips the scanned pages and scans the remaining pages Ay CAUTION Torn wrinkled or folded originals can cause jams and damage the printer To copy torn wrinkled or folded originals use the document glass 208 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Clearing Jams in the Integrated Finisher 1 2 3 4 5 Locate the Integrated Finisher mounted beneath the scanner and control panel Open the top cover of the finisher 1 Turn the green knob in the direction shown to remove the paper 2 To remove the paper pull it in the direction shown Note If the paper is torn remove all torn pieces from the printer Close the top cover of the Integrated Finisher Clearing Jams in the Office Finisher LX Clearing Jams Und
3. Custom Scan Area allows you to specify the height and width of the area to scan To specify an area touch the Length Y and Width X arrows Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job Touch OK Sending a Delayed Fax You can set a time in the future for the printer to send your fax job The delay can range from 15 minutes through 24 hours Note Before using this feature set the printer to the current time To specify the time to send your fax 1 2 3 156 Press the Services Home button then touch Server Fax Touch the Fax Options tab then touch Delay Send Touch Specified Time a Touch the Hour field then touch the arrows to set a number b Touch the Minute field then touch the arrows to set a number c If your printer is set to display the 12 hour clock touch AM or PM Touch OK The fax is sent at the specified time WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Building a Fax Job For details see Building a Fax Job on page 153 WorkCentre 7220 7225 Multifunction Printer 157 User Guide Faxing Sending an Internet Fax If an SMTP email server is connected to the network a document can be sent to an email address This feature eliminates the need for a dedicated telephone line and the associated service costs When sending an Internet
4. Troubleshooting Getting Help This section includes Control Panel Message iscsi cesscncacncnadadamnuaniaacuaeiekbancaainaranaekanhakuianieanean 231 e Using the Integrated Troubleshooting TGS scsca csesesssumusaaginnaduenceimaenmusaneaauncenn 232 e More Information Xerox provides several automatic diagnostic utilities to help you maintain productivity and print quality Control Panel Messages The printer control panel provides information and troubleshooting help When a fault or alert condition occurs the control panel displays a message informing you of the problem In many cases the control panel also displays an animated graphic showing the location of the problem such as the location of a paper jam For many status and alert messages the control panel Help button provides additional information Control Panel Help To view additional information about error or status messages on the control panel touch the Help button Most of the control panel menu items also have associated help text that describes the menu item Viewing Fault and Alert Messages on the Control Panel When a fault or alert condition occurs a message appears on the control panel to inform you of the problem Alert messages inform you about printer conditions such as low supplies or open doors that require your attention Fault messages warn you about printer conditions that prevent the printer from printing or degrade printing performanc
5. WorkCentre 7220 7225 Multifunction Printer 139 User Guide Scanning Using One Touch Scanning One Touch Scanning allows you to scan a document to a selected location with the touch of a button Before you can use One Touch Scanning the system administrator must configure the scanning template and enable the selection on the touch screen The printer can have several one touch selections each with a different scan destination and different scan settings To use One Touch Scanning 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button then touch a one touch scan icon 3 To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 4 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored as a file at the destination 140 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing This chapter includes aea mob lg c n E E E E T E EE E sis arene ter E E ts ert veer E e 142 Sending an Embedded F AXi a A RE 144 Sendinga SENE FAK rscne iaae ene E E EENEN aed meneeatomeeineare 154 Sendo CMa USNR OK ected oats a TR AE 158 STAN MMe Gla a cast esse tategte vsteiietiecesteaesteciecestestones eplevis eecetnsetas iaiectaate 164 Using the Address BOOK sespassces iass ccsscassezsss sass shsseceacacvaie A ERE 165 The system administrator must
6. WorkCentre 7220 7225 Multifunction Printer 215 User Guide Troubleshooting 5 Grip the staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks 6 Close the finisher front coven Clearing Staple Jams in the Office Finisher LX Ay WARNING Do not perform this procedure while the printer is printing 1 Open the finisher front door 2 Reach into the finisher cabinet and pull the stapler toward you until it stops 3 Push the stapler assembly to the right as shown 216 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 4 Grip the staple cartridge by the orange handle and pull it firmly toward you to remove it 5 Check inside the finisher for any loose staples and remove them 6 Pull the staple cartridge clamp firmly in the direction shown to open it 7 Remove the jammed staples by pulling them in the direction shown Ay WARNING The points of the jammed staples are sharp Remove the jammed staples carefully WorkCentre 7220 7225 Multifunction Printer 217 User Guide Troubleshooting 9 Grip the staple cartridge by the orange handle and insert it into the stapler assembly Push it in until it clicks 10 Close the finisher front door Clearing Booklet Staple Jams in the Office Finisher LX A WARNING Do not perform this procedure while the printer is printing 1 Open the finisher side cover 2 If the staple cartr
7. 4 Touch OK WorkCentre 7220 7225 Multifunction Printer 161 User Guide Faxing Specifying the Orientation of the Original 1 2 3 Touch the Services Home button then touch Internet Fax Touch the Layout Adjustment tab then touch Original Orientation On the Original Orientation screen touch the desired orientation Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder Portrait Originals and Landscape Originals refer to the images on the originals Note If you are using the document glass the orientation of the original is as seen before turning it over Touch OK Specifying the Size of the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select an option Auto Detect allows the printer to determine the size of the original Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size Custom Scan Area allows you to specify the height and width of the area to scan To specify an area touch the Length Y and Width X arrows Mixed Size Originals allows you to scan standard size originals of varying sizes Use the
8. Before installing driver software verify that the printer is plugged in turned on connected correctly and has a valid IP address The IP address usually appears in the upper right corner of the control panel If you cannot find the IP address see Finding the IP Address of Your Printer on page 33 If the Software and Documentation disc is not available download the latest drivers from www xerox com office WC7220_WC7225drivers Operating System Requirements Windows XP SP3 and later Windows Server 2003 and later Macintosh OS X version 10 5 and later Novell Netware 5 0 and later UNIX and Linux Your printer supports connection to various UNIX platforms through the network interface Installing Drivers and Utilities for Windows To access all the features of your printer install the Xerox print driver and the Xerox scan driver To install the print and scan driver software 1 A Oy D w N 44 Insert the Software and Documentation disc into the appropriate drive on your computer The installer starts automatically If the installer does not start automatically navigate to the drive and double click the Setup exe installer file To change the language click Language Select your language then click OK Click Install Drivers gt Install Print and Scan Drivers To accept the license agreement click I Agree From the list of discovered printers select your printer then click Next If your printer does not appe
9. Black impressions are the number of pages printed with no color specified Color impressions are the number of pages printed that specify color Total impressions are the total number of color impressions plus black impressions Note A page is one side of a sheet of paper that can be printed on one or two sides A sheet printed on two sides counts as two impressions To view detailed usage information touch Usage Counters Locating the Serial Number on the Control Panel 1 2 At the printer control panel press the Machine Status button To see the model serial number and software version touch the Machine Information tab Viewing Printer Supply Status 1 2 oo N o on At the control panel press Machine Status then touch the Supplies tab To view details about a toner cartridge including the part number for reordering touch Black Cyan Magenta or Yellow To return to the Supplies tab touch Close For details about other supply items touch Other Supplies Then touch an item to display additional details To return to the Other Supplies screen touch Close To return to the Supplies tab touch Close To print the Supplies Usage page touch Print Supplies Report To return to the main screen touch Services Home WorkCentre 7220 7225 Multifunction Printer 233 User Guide Troubleshooting CentreWare Internet Services CentreWare Internet Services is the administration and configuration softwar
10. Copying A message appears on the control panel when it is time to place the next original on the document glass Selecting Collated Copies You can automatically collate multi page copy jobs For example when making three 1 sided copies of a six page document the copies are printed in this order 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 To select collated copies 1 Press the Services Home button then touch Copy 2 Under Copy Output touch Collated if it is not already selected Selecting Uncollated Copies Uncollated copies print in the following order 1 1 1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 6 To select uncollated copies 1 Press the Services Home button then touch Copy If your printer has a finisher under Copy Output touch More 2 Under Collation touch Uncollated 3 Touch OK Stapling Copies If your printer has a finisher it can staple your copies To select stapling 1 Press the Services Home button then touch Copy 2 Under Copy Output select an option 3 For additional stapling options touch More a Under Staple select an option b To change the orientation of the page touch Original Orientation then select an option c To change the paper source touch Paper Supply then select an option d To enable the hole punch feature touch Hole Punch then select an option 4 Touch OK WorkCentre 7220 7225 Multifunction Printer 101 User Guide Copying Image Quality Settings
11. Printing the Troubleshooting Print Quality Pages scsssscasscsesscsseassscasecsssccsasstecsasstoncessasesunusstesaatansbouuesteaaommintles 223 Eliminating the Paper or Media as th Probe i essiccasscscsszsssscosassssassasasnastaanesasezcnoscctasncsasszsasizadeassnusszansasoaadnsossitea 223 e Isolating the Problem to the Printer or to the Application sssssssscsssecsnsessneecsseeessseerseccnseesseeesueesneeesees 224 e Troubleshooting Print Quality Problems in the Application Print Driver or Print Server 224 Troubleshooting Print Quality Problems in the Printer sss sccccsisscscsacasssessssscacescsseiden oconssssascecssoansnscosnecedcnchstvesnsae 225 Performing ine Print Calibration Pipce dit Giuinarccccurtnmoedianmnnacndeamawnmvacmbaniuabeaes 225 Print Quality Problems and SO NNO AS issiran earn aE ET 225 Your printer is designed to produce consistently high quality prints If you observe print quality problems use the information in this section to troubleshoot the problem For more information go to www xerox com office WC7220_WC7225support Ay CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your local representative for details Note To enhance the print q
12. Rough or porous paper Inkjet paper Non laser glossy or coated paper Paper that has been photocopied Paper that has been folded or wrinkled Paper with cutouts or perforations Stapled paper Envelopes with windows metal clasps side seams or adhesives with release strips Padded envelopes Plastic media Iron on transfer paper CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or special media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Contact your Xerox representative for details Paper Storage Guidelines Storing your paper and other media properly contributes to optimum print quality Store paper in dark cool relatively dry locations Most paper is susceptible to damage from ultraviolet and visible light Ultraviolet light from the sun and fluorescent bulbs is particularly damaging to paper Reduce the exposure of paper to strong lights for long periods of time Maintain constant temperatures and relative humidity Avoid storing paper in attics kitchens garages or basements These spaces are more likely to collect moisture Store paper flat either on pallets cartons shelves or in cabinets Avoid food or drinks in the area where paper is stored or handled Do not open sealed packages of paper until you are ready to load them into the printe
13. This section includes Spediyngthe 201 1102 Type Qaeeemertere beaten tip een ier utter te sree nonre EA E a E Adjusting Brightness Sharpness and Saturation iccsccascesscscosessesanszsschdessnsovsasonnssseusanesanssansasansssnsecinanssosainenatnden e Automatically Suppressing Background VaritiOn sccssssccssecneeseseeesseeecssssersueeenseeesueecssceenseeesneceeneeeesneesene Ad s ngthe CONS Fierce crt cn ces oie gurene cat E hous meescnnegas NO EMEC ieren a a aE Adjustingthe Color Balance was ches cacanscaascenaceannennedas N SERDEN Specifying the Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify the original type 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Original Type 3 On the Original Type screen select the appropriate settings On the left side of the screen touch the content type of the original document If known select how the original was produced 4 Touch OK Adjusting Brightness Sharpness and Saturation You can lighten or darken copies and adjust the sharpness and saturation To adjust the image 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Image Options 3 Onthe Image Options screen adjust the sliders up or down as needed Lighten Darken lightens or darkens t
14. You can insert blank pages or pre printed sheets in specific locations in your copy job You must specify the tray containing the inserts Note The paper used for the inserts must have the same width as the paper used for the rest of the document Inserts cannot be added if Booklet Creation is selected To add inserts 1 Press the Services Home button then touch Copy 2 Under Paper Supply touch the tray containing the paper for the body pages of the job Note If the paper supply is set to Auto Select inserts cannot be added 3 Touch the Output Format tab then touch Special Pages gt Inserts 4 On the Inserts screen touch the After Page Number field then use the alphanumeric keypad to enter the page number 5 Tospecify the number of sheets to insert at that location touch the Insert Quantity arrows 6 To specify the paper tray to use for the insert a Touch Paper Supply b Touch the desired tray c Touch OK 7 Touch Add The insert appears in the list on the right side of the screen 8 Repeat the three previous steps to add additional inserts 9 Touch Close The inserts appear in the list on the right side of the screen Note To edit or delete an insert touch the insert in the list then touch an action in the drop down menu 10 Touch OK Specifying Exception Pages You can print exception pages in a copy job using paper from a different tray The paper used for the exception pages must be the same size as
15. Environmental Specifications Temperature e Operating 10 32 C 50 90 F e Optimum print quality 15 28 C 59 82 F Relative Humidity e Operating 15 85 non condensing e Optimum print quality 20 70 Elevation For optimum performance use the printer at elevations below 2500 m 8200 ft 240 WorkCentre 7220 7225 Multifunction Printer User Guide Specifications Electrical Specifications Power Supply Voltage Frequency Current Required Power Consumption full system 120 VAC 10 108 132 50 Hz 3 Hz 12A 1584 VA 120 V Max VAC 60 Hz 3 Hz 220 240 VAC 10 50 Hz 3 Hz 8A 1760 VA 220 V Max 198 264 VAC 60 Hz 3 Hz 1920 VA 240 V Max ENERGY STAR Qualified Product can The WorkCentre 7220 7225 Multifunction Printer is ENERGY STAR qualified under the Comb ENERGY STAR Program Requirements for Imaging Equipment The ENERGY STAR and ENERGY STAR mark are registered United States trademarks ENERGY STAR The ENERGY STAR Imaging Equipment Program is a team effort between United States European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction printers personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the
16. Upto 25 pages ppm on the WorkCentre 7225 Multifunction Printer e 110 Sheet document feeder e Color touch screen control panel e Trays 1 2 with 520 sheet capacities e Tray 5 with 50 sheet capacity e Scan to USB and Print from USB mass storage devices e 2GBRAM e Internal 160 GB hard drive e Secure Print e Ethernet 10 100 1000Base TX e Universal Serial Bus USB 2 0 e Embedded PDL support for PCL 5 PCL 6 and XPS e PCL and client based XPS support e Job based accounting e Data security e Remote driver installation e Bonjour SSDP and SAP device discovery e Emailalerts e Automated supplies replenishment e Proactive supplies management e CentreWare Internet Services e Xerox CentreWare Web e Xerox Extensible Interface Platform EIP e Earth Smart features 236 WorkCentre 7220 7225 Multifunction Printer User Guide Specifications Available Configurations Features WorkCentre 7220 WorkCentre 7225 Multifunction Printer Multifunction Printer Standard trays Print speed for color or black and 20 ppm 25 ppm white Options and Upgrades e Integrated Office Finisher e Of fice Finisher LX e Hole punch for Office Finisher LX e Booklet maker for Office Finisher LX e Convenience stapler e Standard work surface e Trays 3 4 with 520 sheet capacities e _ Envelope tray e McAfee enhanced security features e Embedded PDL support for Adobe PS3 and PDF e PostScript and PCL fonts e Wireles
17. WorkCentre 7220 7225 Multifunction Printer 169 User Guide Maintenance General Precautions A 170 CAUTION When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners Do not pour fluids directly into any area Use supplies and cleaning materials only as directed in this documentation WARNING Keep all cleaning materials out of the reach of children WARNING Do not use pressurized spray cleaning aids on or in the printer Some pressurized sprays contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners increase the risk of fire and explosion WARNING Do not remove the covers or guards that are fastened with screws You cannot maintain or service any parts that are behind these covers and guards Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer WARNING Internal parts of the printer can be hot Use caution when doors and covers are open Do not place anything on top of the printer Do not leave the covers and doors open for any length of time especially in well lit places Light exposure can damage the imaging units Do not open covers and doors during printing Do not tilt the printer while it is in use Do not touch the electrical contacts or gears Doing so could damage the printer and cause the print quality to deteriorate Ensure any parts removed during cleaning are replace
18. I 1 oe I 4 Using Image Options The Image Options control the way the printer uses color to produce your document The Windows PostScript and the Macintosh drivers provide the widest range of color controls and corrections Each system has standard modes of color control for normal use and custom color options for the more advanced users Image Options are on the Image Options tab of the Properties window There they are divided into Color Correction Color By Words and Color Adjustments tabs For details on accessing the Properties window see Printing Overview on page 70 The Color Correction tab provides standard color modes e Xerox Black and White converts all color in the document to black and white or shades of gray e Xerox Automatic Color applies the best color correction to text graphics and images Xerox recommends this setting e Color Correction provides a selection of commercial press spot color CIE and gray image simulations to match your document color This tab also provides a Custom Automatic Color option for advanced color corrections based on RGB Color CMYK Color Spot Color CIE Color or Gray The two remaining tabs provide additional ways of adjusting the colors for more specific color requirements The Color By Words tab provides a three step process for defining custom color correction By making a selection from each of the three fields you create a sentence for controlling the
19. Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting This chapter includes General Troubleshooting is cesscczssooissassscassassecsscccnsconsscbead0sichondisncosesataseodssbushonisteasscancasneeadsoadscazasobeedniachoslosacnsendescatieseass 188 a A E E heey arr E 195 Prine ouall PLODEN an N E EE N E RERE 220 Cony and Sodo PRrODIS Sranan n R E E Rade 228 Fo AUN sernir A E A A teeasesstir netstat 229 Getting Hel pissaran a a O 231 WorkCentre 7220 7225 Multifunction Printer 187 User Guide Troubleshooting General Troubleshooting This section includes Printer Has Two Power Switches ss csscsczscses cscesce casas ca cestttet cececsdcpaatbeaacaed cdabeasectusaas eal aececack aaanedb ictiaeresedemntacbads 188 Lecsucel ga g e Winbond el GI a1 Pee meereeesteetreeterrre weer E sentir a S 189 Printer Does Not TONT si iehatectcecetcasemedeteatrdeden E NENE emule R 189 Printer Resets Or Turns OFF Frequent yosseicsmonseniseisenianan ii R EEE E EA 189 Pining Takes TOO LONG eresien AE S 190 Document Falto P Minse a a E een erent 191 Document Prints Mom Wrong Tray accel velco otto ORAE 192 Printer is Making Unusual NOise ccsssssssssseesnesssesssscsssccssecsssesnessnecsnccascssneessscsssesessessssesncessecasecesscsasesnncesseesees 192 Automatic 2 Sided
20. select an option Mirror Image reflects each image left to right on the page Negative Image reverses the black and white values Touch OK WorkCentre 7220 7225 Multifunction Printer 107 User Guide Copying Output Format Settings This section includes CRM OUST d gee aeeenertnee tee oeteenere te Peete net etary E EAE Mier e A 108 A aa area as tie eg eed E aetna 108 Sear y ig Chapter Start POON serra ci sentameeicncneccaauaninecncaaneanna Eea aa aR aaae 109 S ATdan ees ert ere rere ee tee re ere ere tee re eee mae pee eee ere 110 TS NS aspects E E A A AE PE A A E OTE 110 Adding ANNOTANOR Sas NA N E 111 lt Adding WVU a saroe a a A R RARER 112 s Ponting Multiple Pages Perside scrani ATAA 113 Repeoting on ImMAgE anar E quade ual gaummennanaies 113 Creating a Booklet You can print copies in the form of a booklet The original page images are reduced to print two images per side of each printed page You can then fold and staple the pages manually or automatically using the appropriate finisher Note In this mode the printer scans all of the originals before printing the copies To create a booklet 1 Press the Services Home button then touch Copy 2 Touch the Output Format tab then touch Booklet Creation 3 On the Booklet Creation screen touch On 4 To specify 2 sided originals a Touch Original Input b Touch 2 Sided Originals 5 To select a paper tray a Touch Paper Supply b Touch the
21. Binding Edge Erase is required touch the arrows to erase up to 50 8 mm 2 in Left Page Only copies only the left page of an open book on a single sheet of paper If Binding Edge Erase is required touch the arrows to erase up to 25 4 mm 1 in Right Page Only to copy only the right page of an open book on a single sheet of paper If Binding Edge Erase is required touch the arrows to erase up to 25 4 mm 1 in 4 Touch OK Shifting the Image You can change the placement of an image on the copy page This is useful if the image is smaller than the page size Originals must be positioned as follows for image shift to work correctly e Document Feeder Position originals face up long edge entering the feeder first e Document Glass Position originals face down in the back left corner of the document glass long edge to the left To change the placement of the image 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Image Shift 3 On the Image Shift screen select an option Auto Center centers the image on the page Margin Shift allows you to specify the position of the image To specify the amount of shift for Side 1 touch the Up Down and Left Right arrows To specify the amount of shift for Side 2 touch the Up Down and Left Right arrows or select Mirror Side 1 Note You can use preset values that were previously saved by the system administrator Touch Pres
22. E EE 82 Pining Wateimank Ssossnsactinur ea AR E REE UEA T UER 83 Pinting Mor Cr nyo to ces preteen ecrers terete re ream iin Ue A A OR 84 Ceatingand Saving Custom i 2 eee oe eee A 84 Selecting Job Completion Notification for Windows cscssscccsscscssscssesccnsecssssessssccnneeceesecenssceaseesneccennees 85 Printing on Both Sides of the Paper Paper Types for Automatic 2 Sided Printing The printer can print a 2 sided document automatically on supported paper Before printing a 2 sided document verify that the paper type and weight are supported For details see Supported Paper Types and Weights for Automatic 2 Sided Printing on page 53 Printing a 2 Sided Document Options for Automatic 2 Sided Printing are specified in the print driver The print driver uses the settings for portrait or landscape orientation from the application for printing the document 2 Sided Page Layout Options You can specify the page layout for 2 sided printing which determines how the printed pages turn These settings override the application page orientation settings 78 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Portrait Landscape Portrait Portrait Landscape Landscape 2 Sided Print 2 Sided Print Flip on Short 2 Sided Print 2 Sided Print Flip on Short Edge Edge Selecting Paper Options for Printing There are two ways to select the paper for your print job You can let the printer select which paper to
23. Home button then touch Workflow Scanning Touch the Filing Options tab To select a file format a Touch File Format b On the File Format screen under Format select an option c Under Options for PDF PDF A XPS or TIFF select an option e Multi page creates a multi page document from the scanned images e 1 File Per Page creates a separate file for each page scanned d Under Options for PDF PDF A or XPS select an option e Image Only creates an unsearchable image of the scanned document e Searchable creates a searchable document of the scanned pages e For the searchable option select a language from the drop down menu f Touch OK To select the action to take if a file already exists a Touch If File Already Exists b On the If File Already Exists screen select an option c Touch OK To define additional network locations as destinations for scanned documents a Touch Add File Destinations b On the Add File Destinations screen touch the desired destinations c Touch OK Note Document Management and Add File Destinations can be modified only after scanning to network file repositories or scanning to home are set up For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs Building a Scan Job Use this feature to combine an assorted group of originals for assembly into a single scan job To build a scan job iP 2 3 Press the Services Home button then to
24. Information Pages gt Configuration Report gt Print 3 Touch Close after the report prints Automatic Data Collection This printer automatically collects data and transmits it to a secure offsite location Xerox or a designated servicer uses this data to support and service the printer or for billing supplies replenishment or product improvement Automatically transmitted data can include product registration meter read supply level printer configuration and settings software version and problem or fault code data Xerox cannot read view or download the content of your documents residing on or passing through your printer or any of your information management systems To turn off automatic data collection On the Welcome page in CentreWare Internet Services click the link in the note regarding automated services Billing and Usage Information Billing and printer usage information appears on the Billing Information screen The impression counts shown are used for billing For details see Billing and Usage Information on page 183 WorkCentre 7220 7225 Multifunction Printer 33 User Guide Features More Information You can obtain more information about your printer from these sources Resource Location Installation Guide Packaged with the printer Other documentation for your printer www xerox com office WC7220_WC7225docs Recommended Media List United States www xerox com paper European Union www xerox com eur
25. Lightweight Glossy Cardstock Glossy Cardstock and Heavyweight Glossy Cardstock WorkCentre 7220 7225 Multifunction Printer 227 User Guide Troubleshooting Copy and Scan Problems If the copy or scan quality is poor refer to the following table Symptoms Solutions Lines or streaks only present in copies made There is debris on the document glass When scanning the paper from the document feeder from the document feeder passes over the debris creating lines or streaks Clean all glass surfaces with a lint free cloth Spots present in copies taken from the There is debris on the document glass When scanning the debris document glass creates a spot on the image Clean all glass surfaces with a lint free cloth The reverse side of the original is showing on Turn on Background Suppression the copy or scan Image is too light or too dark Copy Use the Image Quality settings to lighten darken or adjust contrast Scan Use the Advanced Settings Tab to lighten darken or adjust contrast Colors are inaccurate Copy Use the Image Quality settings to adjust color balance Scan Confirm the correct Original Type is set If the problem persists for online support information go to www xerox com office WC7220_WC7225support 228 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Fax Problems This section includes 6 Problems Sending F KESossasian A AA AE EE 229 Problems Receiving
26. Notes e To change the size type and color of paper when the control panel is locked log in as the system administrator e For details see Changing Paper Size Type and Color on page 60 Glossy Cardstock You can print Lightweight Glossy Cardstock and Glossy Cardstock from any tray You can print Heavyweight Glossy Cardstock from trays 1 4 only Guidelines for Printing on Glossy Cardstock Do not open sealed packages of glossy cardstock until you are ready to load them into the printer Leave glossy cardstock in the original wrapper and leave the packages in the shipping carton until ready to use Remove all other paper from the tray before loading glossy cardstock Load only the amount of glossy cardstock you are planning to use Do not leave glossy cardstock in the tray when you are finished printing Replace unused cardstock in the original wrapper and seal Rotate stock frequently Long periods of storage in extreme conditions can cause glossy cardstock to curl and jam in the printer In the print driver software select the desired glossy cardstock type or select the tray loaded with the desired paper WorkCentre 7220 7225 Multifunction Printer 67 User Guide Paper and Media Transparencies You can print transparencies from tray 5 Guidelines for Printing on Transparencies e Remove all paper before loading transparencies in the tray e Handle transparencies by the edges using both hands Fingerprints or creases can c
27. Printer 91 User Guide Printing Print From Print From allows printing of documents stored on the printer on a computer on a network or on a USB Flash drive Printing from a USB Flash Drive You can print pdf tiff and xps files directly from a USB Flash drive Notes e If USB ports are disabled you cannot use a USB card reader for authentication update the software or print from a USB Flash drive e The system administrator must set up this feature before you can use it For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs To print from a USB Flash drive 1 Insert your USB Flash drive in the USB port on the printer control panel The Print from USB window appears The list at the bottom of the window displays the folders and printable files on the USB Flash drive 2 To scroll through the list and locate the printable file next to the list use the arrows If the print file is in a folder to open the folder touch the name 3 Touch the name of the printable file Select the number of copies output color paper size paper color paper type 2 sided printing and finishing options 5 Press the green Start button To go back to the last screen touch Back To look for other folders and printable files touch Browse Printing from Saved Jobs To print from saved jobs 1 At the control panel press the Services button then touch Print From 2 Select Saved Jobs then touch the
28. Printing Problems scence cud dade an ciennnwhadenienaaaienddankdadanauoiacas 192 Date cing Tike Are lia GO nie crc reraeeerrlectsscsptateeeaty ors acar E eae nemaareea 193 SCDE EN OIS 2cs a aeaareken tes as cena ana aes awed dea een ew 194 This section contains procedures to help you locate and resolve problems Resolve some problems by simply restarting the printer Printer Has Two Power Switches This printer has two power switches The secondary power switch on the top of the printer beneath the control panel controls power only to the electronic components of the printer The main power switch located behind the front cover controls the power into the printer Turn on both switches to operate the printer First turn on the main power switch behind the front cover then turn on the secondary switch Power Switches Power Switches with Office Finisher LX 188 WorkCentre 7220 7225 Multifunction Printer User Guide Restarting the Printer 1 Locate the two power switches Troubleshooting 2 Turn off the switch on the top of the printer A message appears on the control panel that warns that the printer is turning off 3 If the printer turns off then turn on the switch to restart the printer 4 If the printer does not turn off after two minutes then open the front cover and turn off the second switch 5 Turn on the bottom switch then turn on the top switch to restart the printer If the problem is not
29. Status button then touch the Tools tab 2 Touch Device Settings gt Paper Management gt Tray Settings 3 Determine the tray with the lowest priority value If it is the tray you want to use no further action is required 4 Touch the specific tray you want the printer to use then touch Change Settings 5 Touch the number under Priority then use the alphanumeric keypad on the control panel to enter a lower value than any other tray Note Tray priority values are from 1 through 99 with 1 being the highest priority and 99 the lowest 6 To confirm the setting touch Save 7 To return to the Tools tab touch Close or to return to the main screen touch Services Home 232 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Printing the Configuration Report 1 2 3 At the printer control panel press the Machine Status button On the Machine Information tab touch Information Pages gt Configuration Report gt Print After the report prints touch Close Note By default the Configuration Report prints each time the printer is turned on To turn off this setting press Machine Status then touch Tools gt Device Settings gt Configuration Information Pages Under Print Configuration at power on touch No then Save Viewing Billing and Usage Information 1 2 At the printer control panel press the Machine Status button To view basic impression counts touch the Billing Information tab
30. Status menu on the printer and in the back of the Troubleshooting section of the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request you to disconnect the equipment until the problem is resolved Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the printer This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information Your office could have specially wired alarm equipment connected to the telephone line Make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what could disable alarm equipment consult your Telephone Company or a qualified installer Canada This product meets the applicable Industry Canada technical specifications A representative designated by the supplier should coordinate repairs to certified equipment Repairs or alterations made by the user to this device or device malfunctions could cause the telecommunications company to request you to disconnect the equipment For user protection make sure that the printer is proper
31. TEETE 67 TRONS POON CleS esineisiin ackesdadcansgannavensdccsapesecedasanlosaavossseenand sdansdsesase aieh aiia eia i 68 5 Printing 69 Printing OVOP VI CW saoesss sats exes sane sassccenncdssnceensivatccoantscasuarccssnchiaccinon sass E be aobeavcsuasbavesnatiasasbeard EER 70 Selecting Printing OPtONS wis cisscccsraveresorsisecetdexes xwnseesstanceeserouaal irene rticaneneneanetiananeuanamaaatanes 71 Print Driver Help s sccicccsssics icccsccosvivensceestideugesesscalesdeeiupechastdvetetiasslbdassniean teenth EE a e ai 71 Windows Printing ODONS yiccatissesescesiasestexdnnces rccssaannesstscsasnactsanvens n nEn aE E E a 71 Macintosh Printing Options ssis iniaiaiai iiias 73 Managing JOS arrn E A O 75 Managing Jobs at the Control Panel iscacsccsstesswsaseainisnnerierociniinansvrciesienn ania manannuaieiaaes 75 Managing Secure and Held Print JObS ssssasicisscesessessecsetaveesesestsetndcayesustesisebedadsencssaniavtadvestonceaneetniisdteesesgettens 76 4 WorkCentre 7220 7225 Multifunction Printer User Guide Contents Managing Jobs in CentreWare Internet Services ssssccsssccnnsscseseccnscenssecsscsconeeersssceneceeaneesessceeneerse 77 Printing FEATUTES sissisiiissererrierreeeieseraritiiseestasasses atese dieo eaS aE aea aE aade E ei ainte ESERE E EEEE ERE Eea aidai 78 Printing on Both Sides oF the Papel iscaicadiciiessscessteneeneiudianteaceaaalanteauiedannudrnnneawegninenls 78 Selecting Paper Options for Printing nacasucureuiinaaueesunninieeara
32. The ENERGY STAR program is a voluntary scheme to promote the development and purchase of energy efficient models which help to reduce environmental impact Details on the ENERGY STAR program and models qualified to ENERGY STAR can be found at the following website www energystar gov index cfm fuseaction find_a_product showProductGroup amp pgw_code IEQ Power Consumption and Activation Time The amount of electricity a product consumes depends on the way the device is used This product is designed and configured to enable you to reduce your electricity costs After the last print it switches to Ready Mode In this mode it can print again immediately if required If the product is not used for a period of time the device switches to a Power Saver Mode In these modes only essential functions remain active in order to enable reduced product power consumption Upon exiting from Power Saver Mode the first print will take slightly longer than in Ready Mode This delay is the result of the system waking up from Power Saver mode and is typical of most imaging products on the market If you wish to set a longer Activation Time or would like to completely deactivate the Power Save Mode please consider that this device may then only switch to a lower energy level after a longer period of time or not at all To learn more about Xerox participation in sustainability initiatives please visit our website at www xerox com about xerox environment enus ht
33. The date and time are set automatically through Network Time Protocol NTP To modify these settings go to the Properties tab in CentreWare Internet Services and change the Date and Time Setup to Manual NTP Disabled 6 Touch Save WorkCentre 7220 7225 Multifunction Printer 193 User Guide Troubleshooting Scanner Errors Probable Causes Solutions Scanner is not communicating Turn off the printer and check the scanner cable Wait two minutes and turn the printer on again If the problem is not resolved contact your Xerox service representative 194 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Jams This section includes e Cleo Uri ine hleted ok ei ate Le ln b eeemcnee meacuree mene anen teresa ester i eerie eer octal rere A nec tne Pen tere ert ema eeeeeee eee peers 196 e Clearing Jams in the Office Finisher LX ecsssssssssscssseseesssecsnscsssecssscssscessccsnssasessscssseesssecssscssseeseeseesnsesssesensess 209 Minimizing Papen GINS ecincsccn cca R R enn nceunamenanenienawenes 210 Teoubleshgoting PORE JAMS essiri r TAE E E EERE 212 Cleating Staple Jainsssancawsen E EE T 215 e CleaingHole Punch sansa ctcce cacao a E nao aeeettmeeiees 219 WorkCentre 7220 7225 Multifunction Printer 195 User Guide Troubleshooting Clearing Paper Jams This section includes Cleding lamsat TOY Uicsccassstuscancsisencaatcnaencientitaaareaeeheceacnanasiencecea deena 196 Re ee e
34. The document feeder accepts paper sizes from 85x125 mm 3 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 1 sided pages and 110 x 125 4 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 2 sided pages e The maximum feeder capacity is approximately 110 sheets of 80 g m paper e The document feeder automatically detects standard paper sizes F LI WorkCentre 7220 7225 Multifunction Printer 143 User Guide Faxing Sending an Embedded Fax 144 Load the original document in the document feeder or on the document glass Press the Services Home button then touch Fax To address the fax touch one or more options The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a dial pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Add Add more numbers or touch Close Note One or more dialing pauses can be required between the access number for an outside line and the fax number When inserted the dial pauses appear as commas in the fax number Favorites allows you to access selected favorite individual or group contacts from the address book Address Book allows you to select fax numbers from your Address Book Touch the Down arrow then select Indiv
35. Version 10 5 and Later To access all the features of your printer install the Xerox print driver and the Xerox scan driver To install the print and scan driver software sow ew NS Insert the Software and Documentation disc into the appropriate drive on your computer Open the Mac folder then open the Mac OS 10 5 Universal PS folder Open Xerox Print Drivers 2 xx x dmg pkg as needed for your printer To run Xerox Print Drivers 2 xx x dmg pkg double click the appropriate file name When prompted click Continue To accept the license agreement click I Agree To accept the current installation location click Install or select another location for the installation files then click Install Enter your password then click OK WorkCentre 7220 7225 Multifunction Printer 45 User Guide Installation and Setup 9 10 11 12 From the list of discovered printers select your printer then click Next If your printer does not appear in the list of discovered printers a Click the Network Printer Icon b Type the IP address of your printer then click Continue c Select your printer in the list of discovered printers then click Continue To accept the print queue message click OK Select or clear the Set Printer as Default and Print a Test Page check boxes Click Continue then click Close Note The printer is automatically added to the printer queue in Macintosh OS X version 10 5 and later To verify
36. Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local authorities WorkCentre 7220 7225 Multifunction Printer 261 User Guide Recycling and Disposal European Union Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures P
37. amount of ozone produced is dependent on copy volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in the United States and Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe WorkCentre 7220 7225 Multifunction Printer 249 User Guide Regulatory Information Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA and so on Bonds United States Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed f
38. an option Manual Contrast allows you to adjust the contrast manually Under Manual Contrast move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast Auto Contrast allows the printer to set the contrast automatically WorkCentre 7220 7225 Multifunction Printer 155 User Guide Faxing 4 Touch OK Specifying the Orientation of the Original 1 2 Touch the Layout Adjustment tab then touch Original Orientation On the Original Orientation screen touch the desired orientation Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder Portrait Originals and Landscape Originals refer to the images on the originals Note If you are using the document glass the orientation of the original is as seen before turning it over Touch OK Specifying the Size of the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 2 3 Press the Services Home button then touch Server Fax Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select an option Auto Detect allows the printer to determine the size of the original Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size
39. an option 4 Touch OK WorkCentre 7220 7225 Multifunction Printer 149 User Guide Faxing Sending a Fax to a Remote Mailbox 1 Press the Services Home button then touch Server Fax 2 Touch the Fax Options tab then touch Mailboxes 3 Touch Send to Remote Mailbox 4 To address the fax select an option The Fax Number field allows you to enter a fax number Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save 5 Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number 6 Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode 7 Touch OK Storing a Fax in a Local Mailbox The system administrator must create a mailbox before you can use this feature For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs To store a fax in a local mailbox 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Mailboxes 3 Touch Store to Local Mailbox 4 Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number 5 Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode 6 Touch OK Printing
40. b When the Build Job screen appears touch Program Next Segment c Using the appropriate tabs select the required settings d Press the green Start button to scan the originals for that segment 7 Repeat the previous step for each remaining segment Note At any time you can touch Delete Last Segment or Delete All Segments to modify the job 8 When all of the segments have been programmed and scanned touch Submit the Job The Job Progress screen appears and the individual segments are faxed as a single job 9 Onthe Job Progress screen touch Job Details to view a summary of the job Note If necessary touch Delete gt Delete Job to cancel the job WorkCentre 7220 7225 Multifunction Printer 153 User Guide Faxing Sending a Server Fax If a fax server is connected to the network you can send a document to a fax machine without requiring a dedicated telephone line When using the server fax a document is scanned and sent to a fax repository on the network The fax server then sends the fax over a telephone line to a fax machine The system administrator must enable the server fax service and configure a fax repository or filing location before you can use this feature To send a server fax 1 Load the original on the document glass or in the duplex automatic document feeder 2 Press the Services Home button then touch Server Fax 3 To address the fax touch one or more options The Enter Number and Press Add
41. cloth moistened with water Ay CAUTION Do not use alcohol or chemical cleaners on the document feed rollers 172 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance Cleaning the Printer Exterior Regular cleaning keeps the touch screen and control panel free from dust and dirt To clean the printer exterior 1 To avoid activating buttons and menus press the Energy Saver button 2 To remove fingerprints and smudges clean the touch screen and control panel with a soft lint free cloth 3 To return the printer to Ready mode press the Energy Saver button 4 Use a soft lint free cloth to clean the outside of the output tray paper trays and other exterior areas of your printer WorkCentre 7220 7225 Multifunction Printer 173 User Guide Maintenance Cleaning the Printer Interior Cleaning the Laser Windows The printer is constructed with four laser windows and a laser window cleaning wand to remove toner dust from them CAUTIONS e Do not perform this procedure when the printer is copying or printing e To prevent a printer malfunction or damage to the internal hard drive turn off the secondary power switch Wait 10 seconds after the touch screen goes dark then turn off the main power switch To clean the laser windows 1 Turn off the secondary power switch then wait 10 seconds after the touch screen goes dark before proceeding Secondary Power Switch 2 Open the fro
42. desired tray 6 If your printer has a finisher installed under Fold and Staple select a staple or fold option 7 Touch OK Including Covers You can print the first and last pages of your copy job on different paper such as colored or heavyweight paper The printer selects the paper from a different tray The covers can be blank or printed Note The paper used for the covers must be the same size as the paper used for the rest of the document 108 WorkCentre 7220 7225 Multifunction Printer User Guide Copying To select the type of covers and the tray to use for the cover paper 1 2 3 Press the Services Home button then touch Copy Under Paper Supply touch the tray containing the paper for the body pages of the job Touch the Output Format tab then touch Special Pages Note If Booklet Creation is turned off or the paper supply is set to Auto Select Special Pages are unavailable On the Special Pages screen touch Covers Under Covers Options select an option Front amp Back Same includes front and back covers from the same tray Front amp Back Different includes a front and a back cover from different trays From the drop down menus that appear select options for the front and back covers e Blank Cover inserts a blank cover e Print on Side 1 prints on the front side of the cover e Print on Side 2 prints on the back side of the cover To rotate the image on side 2 by 180 degrees touch Rotate Side 2
43. diagram on the screen to determine which original sizes can be mixed in the same job Touch OK Adding a Message 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Message Type a message using the touch screen keyboard Touch OK Specifying a Reply To Address 1 2 3 4 162 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Reply To Type an email address using the touch screen keyboard Touch OK WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Printing an Acknowledgment Report If the status of each recipient is known you can print a delivery status report The printer waits for a delivery receipt from each recipient then prints the report Note The report could be delayed depending on the response time of the recipients To print an acknowledgment report 1 2 3 4 Touch the Services Home button then touch Internet Fax Touch the Internet Fax Options tab then touch Acknowledgment Report Touch Print Report Touch OK Building a Fax Job For details see Building a Fax Job on page 153 WorkCentre 7220 7225 Multifunction Printer 163 User Guide Faxing Sending a LAN Fax Local Area Network LAN Fax allows you to send faxes from the print driver on your computer to a fax machine over a telephone line The Fax window allows you to enter recipients cr
44. down menu 10 Touch OK Adding Annotations You can automatically add annotations such as page numbers and the date to your copies Notes e Annotations are not added to covers tabs inserts or blank chapter start pages e Annotations cannot be added if Booklet Creation is selected To add annotations 1 2 3 Press the Services Home button then touch Copy Touch the Output Format tab then touch Annotations To insert page numbers a On the Annotation screen touch Page Numbers gt On b Touch Apply To then select an option c Touch the Starting Page Number field then use the alphanumeric keypad to enter the page number d Touch an arrow to position the page number in the header or footer The sample page shows the location of the page number e Touch OK f To change the text formatting touch Format amp Style choose the desired settings then touch OK To insert a comment a Touch Comment gt On b Touch Apply To then select an option c Touch an existing comment in the list Note To create a comment touch a blank row use the touch screen keyboard to type the text then touch OK WorkCentre 7220 7225 Multifunction Printer 111 User Guide Copying 7 d Touch an arrow to position the selected comment in the header or footer The sample page shows the location of the comment e Touch OK f To change the text formatting touch Format amp Style choose the desired settings
45. e Print on Both Sides prints on both sides of the cover To rotate the image on Side 2 by 180 degrees touch Rotate Side 2 Front Only includes only a front cover Back Only includes only a back cover Under Paper Supply touch the desired tray Touch OK Specifying Chapter Start Pagination If you select 2 sided copies you can set each chapter to start on the front or back of the page If necessary the printer leaves one side of the paper blank so that the chapter starts on the specified side of the paper To set the start side of particular pages 1 2 2 0o N o Press the Services Home button then touch Copy Under Paper Supply touch the tray containing the paper for the body pages of the job Note If the paper supply is set to Auto Select Chapter Starts is unavailable Touch the Output Format tab then touch Special Pages gt Chapter Starts On the Chapter Starts screen touch the Page Number field then use the alphanumeric keypad to enter the page number Under Start Chapter select an option On Right Page specifies the front side of the paper On Left Page specifies the back side of the paper Touch Add That page is added to the list on the right side of the screen Repeat the three previous steps to set other pages Touch Close The page settings appear in the list on the right side of the screen Touch OK WorkCentre 7220 7225 Multifunction Printer 109 User Guide Copying Adding Inserts
46. factory to switch to Energy Saver Mode after two minutes from the last copy or print For details see Setting Energy Saver Mode on page 42 WorkCentre 7220 7225 Multifunction Printer 241 User Guide Specifications Performance Specifications Printing Resolution Maximum Resolution 600 x 600 dpi Print Speed Print speeds for continuous printing are up to 20 ppm for the WorkCentre 7220 Multifunction Printer and 25 ppm for the WorkCentre 7225 Multifunction Printer Print speeds are the same for color or black and white printing Several factors affect print speed e Paper orientation For faster print speeds load paper long edge feed Loading paper short edge feed reduces print speeds e Paper size Letter 8 5 x 11 in and A4 210 x 297 mm sizes share the fastest print speed Larger sizes reduce print speeds e Paper weight Lightweight prints faster than heavier paper such as Cardstock and Labels e Paper type Plain prints faster than Glossy The maximum print speed is achieved when printing on Plain Letter A4 paper oriented long edge feed The slowest print speed is approximately 6 ppm when printing on large size Heavyweight Glossy Cardstock or Extra Heavyweight Labels 242 WorkCentre 7220 7225 Multifunction Printer User Guide Specifications Environmental Health and Safety Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies contact the
47. field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a dial pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Add Add more numbers or touch Close Fax Directory allows you to select fax numbers from your Fax Directory Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close Touch 2 sided Scanning and select an option Touch Original Type and select an option Touch Resolution and select an option Select more options as needed For details see Selecting Server Fax Options on page 155 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned Bm Oy or 154 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Selecting Server Fax Options This section includes AME AdUSNO SIL G1 o deeneaseninee Dete tle cle Se E terres ttn eter E A AEA nae Rey errer nro terrae 155 e Automatically Suppressing Background VarictiOn ssssssscssecsesecsseessseeecneecesseecsscessneeeeeceenseeesaneeeneeeesneesene 155 Adj sting the COPS sccsssccascccssceszccsaccess cn ssscasceseacssendacdadsvessdassdousnasscoansv nsensesedsededacnddccuseaseiodsdibeaccand atdalatonsszncoas
48. following customer help lines United States 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 For product safety information in the United States go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe WorkCentre 7220 7225 Multifunction Printer 243 User Guide Regulatory Information This appendix includes Basie tYera Ul fo ite q opereeeeerererrtswteetre wenrereceeter terre etertrh a iE RA 246 FaR cXerS U Leal yo caeerereeeretorreey eeterentened te ae reer trast eerttre retry stereo cette rere ttre reriere amt tre ree ettre titer erteertererty tere 253 Product sarci y cy cy ee Tet ean ements te a rere ap eer ete ete rere ere 257 Maternal Safety Data S Meets ict cited tes ec are era entice ean teicher eine 258 WorkCentre 7220 7225 Multifunction Printer 245 User Guide Regulatory Information Basic Regulations Xerox has tested this printer to electromagnetic emission and immunity standards These standards are designed to mitigate interference caused or received by this printer in a typical office environment United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses
49. green Start button WorkCentre 7220 7225 Multifunction Printer 129 User Guide Scanning Setting Scan Options This section includes Changing the Basic Scan Settings ess ccsctsacarcrscechssientitca cine amin an aa e alee 130 Selecting Advanced SetU S sussana R es 130 Selecting layout Adjustments suenen N R E SR 132 Slech FUNG OD ONS renna R RA 133 BO SCAM JO Dinnsen E ee man ete E 133 The scanning features in your printer use templates that define the scan settings and the destination for an image Changing the Basic Scan Settings To change the basic scan settings 1 2 Press the Services Home button then touch Workflow Scanning Touch Output Color then select an option Auto Detect detects the color content in the original image If the original image is color the printer scans in full color If the original is a black and white document the printer scans in black only Black amp White scans in black and while only Grayscale Detects and scans various shades of gray Color Scans in full color Touch 2 Sided Scanning then select an option 1 Sided scans only one side of the original image and produces 1 sided output files 2 Sided scans both sides of the original image 2 Sided Rotate Side 2 scans both sides of the original image rotating the second side Touch Original Type then select an option Note The photo and text options allow you to specify the type of original
50. hair neckties and so on away from the exit and feed rollers e Covers which require tools for removal protect the hazard areas within the printer Do not remove the protective covers WorkCentre 7220 7225 Multifunction Printer 15 User Guide Safety Printer Supplies e Use the supplies designed for your printer The use of unsuitable materials can cause poor performance and a possible safety hazard e Follow all warnings and instructions marked on or supplied with the product options and supplies e Store all supplies in accordance with the instructions given on the package or container e Keep all supplies away from the reach of children e Never burn supplies e When handling supplies avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble supplies which can increase the risk of skin or eye contact A CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details Ozone Release This printer produces ozone during normal operation The amount of ozone produced is dependent on copy
51. in B5 176 x 250 mm 6 9 x 9 8 in JIS B4 257 x364 mm 10 1 x 14 3 in JIS B5 182 x 257mm 7 2 x 10 1 in A6 105 x 148 mm 4 1 x 5 8 in B6 125 x 176 mm 4 9 x 6 9 in JIS B6 128 x 182 mm 5 0 x 7 2 in C4 envelope 324 x 229 mm 12 8 x 9 in C5 envelope 162 x 229 mm 6 4 x 9 in DL envelope 110 x 220 mm 4 33 x 8 66 in WorkCentre 7220 7225 Multifunction Printer User Guide North American Standard Sizes Statement 140 x 216 mm 5 5 x 8 5in Executive 184 x 267 mm 7 25 x 10 5 in Letter 216 x 279 mm 8 5 x 11in 216 x 330 mm 8 5 x13 in Legal 216 x 356 mm 8 5 x 14 in Tabloid 279 x 432 mm 11x17 in 127x178 mm 5x 7 in Postcard 101 6 x 152 4 mm 4x6 in 152x228 mm 6x9 in envelope 228 x 305 mm 9 x 12 in envelope Monarch envelope 98 x 190 mm 3 9 x 7 5 in No 10 envelope 241 x 105 mm 4 1 x 9 5 in Paper and Media Supported Paper Sizes and Weights for Automatic 2 Sided Printing Minimum Maximum sie 128x140 mm 5x5 5 in 297x432 mm 11 7 x17 in Supported Custom Paper Sizes Tray Number Paper Sizes Minimum Maximum Trays 1 4 Width 140 297 mm 5 5 11 7_ in Length 182 432 mm 7 2 17 in Tray 5 Width 89 297 mm 3 5 11 7 in Length 98 432 mm 3 9 17 in Envelope Tray Width 148 241 mm 5 8 9 5 in Length 98 162 mm 3 9 6 4 in WorkCentre 7220 7225 Multifunction Printer 53 User Guide Paper and Media Loading Paper This section
52. less than 66 A4 images per minute e Standard color format products with a maximum speed less than 51 A4 images per minute Environmental Benefits of Duplex Printing Most Xerox products have duplex printing also known as 2 sided printing capability This enables you to print on both sides of the paper automatically and therefore helps to reduce the use of valuable resources by reducing your paper consumption The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40 ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled during the setup and driver installation Some Xerox models below these speed bands may also be enabled with 2 sided printing settings defaulted on at the time of install Continuing to use the duplex function will reduce the environmental impact of your work However should you require simplex 1 sided printing you may change the print settings in the print driver WorkCentre 7220 7225 Multifunction Printer 247 User Guide Regulatory Information Paper Types This product can be used to print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight paper 60 g m which contains less raw material and thus save resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs ENERGY STAR
53. little as 25 of its original size or enlarge it as much as 400 To reduce or enlarge the image 1 2 Press the Services Home button then touch Copy Touch an option To reduce or enlarge the percentage incrementally under Reduce Enlarge touch Plus or Minus To reduce or enlarge the percentage using the alphanumeric keypad to type a specific value under Reduce Enlarge touch the current displayed value To reduce or enlarge proportionally touch Reduce Enlarge then touch Proportional e To reduce or enlarge the percentage incrementally touch Plus or Minus WorkCentre 7220 7225 Multifunction Printer 99 User Guide Copying 3 e To reduce or enlarge the percentage using the alphanumeric keypad touch the current displayed value e Presets X Y allow you to select from a list of preset values Touch More for additional preset values e To center the image on the page select the Auto Center check box To reduce or enlarge the width and length of the image by different percentages touch Reduce Enlarge then touch Independent e Width X allows you to reduce or enlarge the width of the image incrementally using the alphanumeric keypad or the Plus and Minus buttons e Length Y allows you to reduce or enlarge the length of the image incrementally using the alphanumeric keypad or the Plus and Minus buttons e Presets Y X allow you to select from a list of p
54. load labels face up with the top edge facing to the right sanp I 4 Close the tray Set the paper size type and color at the control panel For details see Changing Paper Size Type and Color on page 60 Loading Labels in Tray 5 1 Open tray 5 and pull out the extension tray for larger sizes If already opened remove any paper that is a different size or type 2 Move the width guides to the edges of the tray WorkCentre 7220 7225 Multifunction Printer 65 User Guide Paper and Media 3 Load the labels in the tray Do one of the following For long edge feed load labels face down with the top edge toward the front of the tray ae lt a LA CE For short edge feed load labels face down with the top edge to the left Notes e Do not load Extra Heavyweight Labels 217 256 g m in tray 5 e Do not load paper above the maximum fill line Overfilling the tray can cause the printer to jam e To avoid jams and misfeeds do not remove paper from its packaging until you are ready to use it 66 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media 4 Adjust the width guides until they touch the edges of the paper 5 When prompted select an option To confirm the paper type and size touch Confirm To select a new paper size touch Size To select a new paper type touch Type To select a new paper color touch Color When finished touch Confirm
55. name of the folder containing the saved job 3 Touch the name of the saved job that you want to print Note To print a private saved job touch the name of the job then enter the passcode 4 Select the number of copies output color paper size paper color paper type 2 sided printing and finishing options 5 Press the green Start button 6 After the job prints to return to the list of saved jobs touch Browse To return to the list of folders touch Back 92 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Printing from Mailbox Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive To print from a mailbox 1 2 At the control panel press the Services button then touch Print From Select Mailbox then touch the name of the folder containing the document Note If Mailbox is not displayed use CentreWare Internet Services to enable the Scan to Mailbox and Print From Mailbox features Then create a scan to mailbox folder For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs Touch the name of the document that you want to print Select the number of copies output color paper size paper color paper type 2 sided printing and finishing options Press the green Start button After the job prints to return to the list of documents in the mailbox touch Browse To return to the list of folders touch Back Printing
56. on the printer To store a fax 1 2 3 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Local Polling Under Store for Local Polling touch one of the following options Non Secure Polling scans your originals and stores them as documents Anyone with this fax number can access the documents Secure Polling scans your originals and stores them as documents You specify the fax numbers that can access the documents For secure polling touch one or more of the following to add fax numbers to the access list Fax Number field allows you to enter a fax number manually Use the alphanumeric keyboard to enter the number and touch Add Address Book allows you to add individual stored fax numbers to the list Select a fax number and select Add to Recipients from the drop down menu Touch Close The Allow all Address Book fax numbers access check box adds all stored fax numbers to the list Note To modify existing entries in the access list touch the entry then select Edit Remove or Remove All from the drop down menu Touch Save Printing or Deleting Secure Faxes ie 2 3 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Local Polling Under Store for Local Polling touch an option Print All Stored Documents prints all stored fax documents Delete All Stored Documents deletes all stored fax documents To confirm
57. or type 2 3 Load the envelopes face down with the flaps closed Load envelopes up to 297 mm 11 7 in long edge feed with the flaps leading into the printer Load C4 and custom size envelopes longer than 297 mm 11 7 in short edge feed with the flaps leading into the printer or toward the back and define a custom size at the control panel 4 Adjust the width guides to fit the envelopes 5 Set the paper size type and color at the control panel For details see Changing Paper Size Type and Color on page 60 62 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Loading the Envelope Tray 1 Pull out the envelope tray until it stops di 2 Load the envelopes in the envelope tray with the flaps closed flaps down and on the leading edge toward the left Notes e Maximum stack height of 43 mm 1 7 in e The envelope tray accepts envelope paper weights from 75 90 g m X U f L a8 te S 3 4 Close the tray Set the paper size type and color at the control panel For details see Changing Paper Size Type and Color on page 60 Labels You can print labels from any tray WorkCentre 7220 7225 Multifunction Printer 63 User Guide Paper and Media Guidelines for Printing Labels Use labels designed for laser printing Do not use vinyl labels Do not feed a sheet of labels through the printer more than once Do not
58. page of the document face down in the top left corner of the document glass Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder 3 Press the Services Home button then touch Copy 4 Use the alphanumeric keypad on the control panel to enter the number of copies The number of copies appears in the upper right corner of the touch screen Note To correct the number of copies entered using the alphanumeric keypad press the C button then re enter the number 5 Change the copy settings as needed For details see Selecting Copy Settings on page 98 6 Press the green Start button Notes e To pause or cancel a copy job press the red Stop button on the control panel e To interrupt a copy job press the Interrupt button on the control panel e On the touch screen touch Resume Scanning to continue the job or Cancel Scanning to cancel the job completely Document Glass e Lift the document feeder cover and place the first page face down in the upper left corner of the document glass e Align the originals to the matching paper size printed on the edge of the glass e The document glass accepts paper sizes up to 297 x 432 mm 11 7 x17 in e The document glass automatically detects standard paper sizes 96 WorkCentre 7220 7225 Multifunction Printer User Guide Document Feeder
59. relation to this Xerox product and supplies contact the following customer help lines United States 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 For product safety information in the United States go to www xerox com environment For product safety information in Europe go to www xerox com environment_europe WorkCentre 7220 7225 Multifunction Printer 19 User Guide Features This chapter includes CMe SUCESHTS midline gt reece eeeeteeenr ere eeaerrecereterse estore nerrarery eorctrrere ary E A arava eerrte bret erererar 22 MOmanto PAGS ssc cession O a 29 AMNS OON E A ES a ta mnie ceases en E dna reais 30 e Moie Momani cera eck ee eee teen hen eee a eee 34 WorkCentre 7220 7225 Multifunction Printer 21 User Guide Features Parts of the Printer This section includes A E go Lag E ore errr svete over arenes AA npr E ice rr trier ony enter rie ee anor E I aac ice eae ne Telephone and Fax COnmeGt OM exc rok eects EEE T E RRN Tere Cope aaa eetioticesendemneuten E a E E ER A Ossett chistes setae E E CON 0 Weve fc le tet otectere mi ncn crete rencen ieee meted R cee neo se aree ene reece eee rene hres MAR OT MNENE aseensa E O TE EEE E e E a e E E ea ee E A Wireless Network Adapter srrecnicnisssurennusnireninen ann a a ERN Left Front View gat 2 lI ss Sie is 22 WorkCentre 7220 7225 Multifunction Printer User Guide Tray 5 with Ex
60. resolved by restarting the printer see the table in this chapter that best describes the problem Printer Does Not Turn On Probable Causes One of the power switches is not turned on The power cord is not correctly plugged into the outlet Something is wrong with the outlet connected to the printer The printer is connected to an outlet with a Solutions Turn off both of the power switches The Main Power switch is behind the front door and the Secondary Power switch is on the top of the printer Wait two minutes then turn on both of the switches For details see Turning the Printer On and Off on page 39 Turn off the printer power switch and plug the power cord securely into the outlet For details see Turning the Printer On and Off on page 39 e Plug another electrical appliance into the outlet and see if it operates properly e Try a different outlet Use a power source with the specifications listed in the Electrical voltage or frequency that does not match the Specifications printer specifications A CAUTION Plug the three wire cord with grounding prong directly into a grounded AC outlet Printer Resets or Turns Off Frequently Probable Causes The power cord is not correctly plugged into the outlet The printer is plugged into an uninterruptible power supply UPS extension cord or power strip Solutions Turn off the printer confirm that the power cord is correctly plugged into the
61. save Note For more information about Windows print driver options click the Help button in the Printing Preferences window Selecting Printing Options for an Individual Job for Windows To use special printing options for a particular job change the Printing Preferences from the application before sending the job to the printer For example if you want to use the Enhanced print quality mode when printing a particular document select Enhanced in Printing Preferences before printing the job 1 With the document open in your software application access the print settings For most software applications click File gt Print or press CTRL P 2 To open the Properties window select your printer then click the Properties or Preferences button The title of the button varies depending on your application 3 Click a tab in the Properties window then make selections 4 To save your selections and close the Properties window click OK 5 To send the job to the printer click OK Selecting Finishing Options for Windows If your printer has a finisher installed you can select finishing options in the Properties window of the print driver Note Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type To select finishing options in the PostScript and PCL print drivers 1 Inthe print driver click the Printing Options tab 2 To sel
62. scanned WorkCentre 7220 7225 Multifunction Printer 159 User Guide Faxing Selecting Internet Fax Options This section includes e Adjusting Brightness and Sharpness ssessssssssessssssssscseecsnecssecssscsssccssecssscesscsonesonessusesasessscssuccesecesceesneesnecsseeessees 160 e Automatically Suppressing Background VaridtiOn ecsssssecssesssesssssssssssnessnesssessaessscsssessuecsssesseeessecsneesasees 160 e Adjusting the Contrast cceesssssssssssesssesssessseesssessssssssssssecsuccsscsssecsssessscssscsssscessessnecascssscssneessscssscceseseaseeseesaceeseesensess 161 Seming the RESONI LION airs occ tee orc eter een ne og eu tamu cee aie enna 161 SELLING Me Quality and Ne S12 ssie isa ierse aria ra AEAEE Ea ia E EERE SEENA NERS 161 e Specifying the Orientation of the Original sesssssscssscssssssessssssssssssscssecssecsnsesscssscsssccsscssseessscesaeeesnesneesssesss 162 lt Speciyhngthe sizeof the Ongin esias a T noimcewne manner 162 Adama MESSig Gissar teenie A 162 Specifying a Reply To AdArESS ccc ccnnccsdcnanqamcssacnasnamecncshanue naicennncaniieanca 162 Pining anAcknowledgment ReDo asasseciescenrear ai E E EN 163 e Bundno a FIN JODsss renn E A ETNEA 163 Adjusting Brightness and Sharpness You can lighten or darken the image and adjust the sharpness To adjust the image 1 Touch the Services Home button then touch Internet Fax 2 Touch the Advanced Settings tab then touch Image Options 3 O
63. the System Administrator at the Control Panel on page 32 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Loading Paper in Tray 5 1 Open tray 5 and pull out the extension tray for larger sizes If already opened remove any paper that is a different size or type 2 Move the width guides to the edges of the tray 3 Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams Note To avoid jams and misfeeds do not remove paper from its packaging until you are ready to use it 4 Load the paper in the tray Do one of the following For long edge feed insert letterhead and pre printed paper face up with the top edge toward the front of the tray Load hole punched paper with the holes to the right Load labels face down with the top edge toward the front of the tray WorkCentre 7220 7225 Multifunction Printer 57 User Guide Paper and Media Load transparencies face down with the long edge or stripe leading into the printer TA AA DA CA For short edge feed insert letterhead and pre printed paper face up with the top edge leading into the printer Load hole punched paper with the holes toward the back Load labels face down with the top edge to the left 6 When prompted select an option To confirm the paper
64. the action touch Delete All WorkCentre 7220 7225 Multifunction Printer 151 User Guide Faxing Polling a Remote Fax If remote polling is turned on you can retrieve documents that were stored using local polling on another fax machine Note If Local Polling is turned on Remote Polling is not available To turn off Local Polling touch Local Polling gt Off gt Save To poll a remote fax 1 2 3 4 152 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Remote Polling Under Poll touch Remote Fax To address the fax select one or more options The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Close To set a time for the printer to retrieve faxes from other fax machines do the following a Touch Delay Poll b To set the time touch Delay Poll e Touch the Hour field then touch the arrows to set a number e Touch the Minute field then touch the arrows to set a number e If your printer is set to display the 12 hour clock touch AM or PM c Touch OK To retrieve and print the faxes touch Poll Now Note To cancel touch Close WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Build
65. the installation of printer options with the print driver 1 Or hs From the Apple menu click System Preferences gt Print Select the printer in the list then click Options and Supplies Click Driver then confirm that your printer is selected Confirm that all of the options installed on the printer appear correct If you change settings click Apply Changes close the window and quit System Preferences Installing Drivers and Utilities for UNIX and Linux Xerox Services for UNIX Systems is a two part installation process It requires the installation of a Xerox Services for UNIX Systems code package and a printer support package The Xerox Services for UNIX Systems code package must be installed before installing the printer support package 46 Note You must have root or superuser privileges to perform the UNIX print driver installation on your computer At the printer do the following a Verify that both the TCP IP protocol and the proper connector are enabled b On the printer control panel do one of the following for the IP address e Allow the printer to set up a DHCP address e Enter the IP address manually c Print the Configuration Report and keep it for reference For details see Configuration Report on page 29 At your computer do the following a Goto www xerox com office WC7220_WC7225drivers and select your printer model b From the Operating System menu select UNIX then click Go c Selec
66. the original type 1 Press the Services Home button then touch ID Card Copy 2 Touch the Image Quality tab 3 Under Original Type select the appropriate settings Touch the content type of the original document If known select how the original was produced Lightening or Darkening ID Card Copies You can lighten or darken the copy for each side Use the slider to lighten or darken the output for the first side After the first side is complete use the slider again to lighten or darken the second side Both sides of the original are printed side by side each using different lighten or darken settings To adjust the image 1 Press the Services Home button then touch ID Card Copy 2 Touch the Image Quality tab 3 To lighten or darken the image for side 1 under Lighten Darken adjust the slider up or down 4 Lift the document cover 5 Place the ID card or a document smaller than half the selected paper supply size in the upper left corner of the document glass 6 Press the green Start button 7 Lift the document cover 8 Turn over the document and position it in the upper left corner of the document glass 9 To lighten or darken the image for side 2 adjust the slider up or down 10 Press the green Start button 11 Lift the document cover and remove the ID card or document 116 WorkCentre 7220 7225 Multifunction Printer User Guide Copying Automatically Suppressing Background Variation When scannin
67. the paper used for the rest of the document Note You cannot add exception pages if the paper supply is set to Auto Select or if Booklet Creation is selected To specify the exception pages 1 Press the Services Home button then touch Copy Note If the paper supply is set to Auto Select exception pages are unavailable Under Paper Supply touch the tray containing the paper for the body pages of the job 3 Touch the Output Format tab then touch Special Pages gt Exceptions 110 WorkCentre 7220 7225 Multifunction Printer User Guide Copying 4 Onthe Exceptions screen touch the beginning Page Number field Then use the alphanumeric keypad to enter the starting value for the range of the exception pages 5 Touch the ending Page Number field then use the alphanumeric keypad to enter the ending value for the range of exception pages Note To specify a single page as an exception enter its number as the start and end of the range 6 To specify the paper used for the exception pages a Touch Paper Supply b Touch the tray containing paper for the exception pages c Touch OK 7 Touch Add The exception pages are added to the list on the right side of the screen 8 Repeat the four previous steps to add additional exception pages 9 Touch Close The exception pages appear in the list on the right side of the screen Note To edit or delete an exception page touch the page in the list then touch the desired operation in the drop
68. the problem 1 From the control panel of the printer print the pages for Diagnosing Print Quality For details see Printing the Troubleshooting Print Quality Pages on page 223 _ If the pages printed properly the printer is working properly and the print quality problem is an application print driver or print server problem Ifthe pages still have print quality problems the problem is in the printer If the pages printed properly see Troubleshooting Print Quality Problems in the Application Print Driver or Print Server on page 224 If the pages still had print quality issues or did not print see Troubleshooting Print Quality Problems in the Printer on page 225 Troubleshooting Print Quality Problems in the Application Print Driver or Print Server If the printer is printing properly from the control panel but you still have print quality problems the application print driver or print server could be the cause To isolate the problem 1 224 Print a similar document from another application and look for the same print quality problems If the document still has the same print quality problems it is probably a print driver or print server problem If the problem persists go to step 2 If the document printed without print quality problems the application is probably the cause Restart your printer restart the application and print the document again If the problem persists go to step 5 F
69. type and size touch Confirm To select a new paper size touch Size To select a new paper type touch Type To select a new paper color touch Color When finished touch Confirm Notes e To change the size type and color of paper when the control panel is locked log in as the system administrator e For details see Changing Paper Size Type and Color on page 60 58 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Setting the Guide Locks in the 500 Sheet Adjustable Trays You can adjust the guides in trays 1 4 to accommodate standard or custom paper sizes In the standard position the guides move into the supported standard paper settings In the custom position the guides move in 1 mm increments To move the guide locks from the standard to the custom paper size position do the following 1 Pull out the tray until it stops J w Note For best results remove any paper from the tray pinch the guide levers and slide the guides inward 2 Pry up the retainer with your fingertip pulling the lower edge toward you 3 WorkCentre 7220 7225 Multifunction Printer 59 User Guide Paper and Media 4 Replace the retainer and snap it into place 5 Load the custom size paper in the tray The tray guides move in 1 mm increments Changing Paper Size Type and Color When trays 1 4 are set to Adjustable mode open the selected tray and load the desired paper When you clos
70. use based on the document size paper type and paper color you specify You can also select a specific tray loaded with the desired paper Printing Multiple Pages to a Single Sheet When printing a multiple page document you can print more than one page on a single sheet of paper Print 1 2 4 6 9 or 16 pages per side by selecting Pages Per Sheet on the Page Layout tab Page Layout is on the Document Options tab Printing Booklets With 2 sided printing you can print a document in the form of a small booklet Create booklets from any paper size that is supported for 2 sided printing The driver automatically reduces each page image and prints four page images per sheet of paper two page images on each side The pages are printed in the correct order so that you can fold and staple the pages to create the booklet When you print booklets using the Windows PostScript or Macintosh driver you can specify the gutter and creep e Gutter specifies the horizontal distance in points between the page images A point is 0 35 mm 1 72 in e Creep specifies how much the page images are shifted outward in tenths of a point Shifting compensates for the thickness of the folded paper which would cause the page images to shift slightly outward when folded You can select a value from zero to 1 point WorkCentre 7220 7225 Multifunction Printer 79 User Guide Printing Gutter
71. use the touch screen keyboard to type the email address d Touch Add e Use the touch screen keyboard to type additional email addresses f When you are finished touch Close 4 To enter an email address from the network address book a Touch Address Book b Use the touch screen keyboard to type part of the name then touch Search c Select the desired name from the list then touch Add d Touch Close 5 To add a subject line a Touch Subject then use the touch screen keyboard to type the desired text Note To modify the default subject highlight the text in the text field then touch X to delete it or type over the existing text b Touch OK 6 To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 7 Press the green Start button 136 WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Setting Email Options You can change the following email settings File Name File Format Message Reply To To change the email options 1 2 3 Load the original on the document glass or in the document feeder Press the Services Home button then touch Email To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 Touch the Email Options tab Change the file name Touch File Name a On the File Name screen use the touch scr
72. volume Ozone is heavier than air and is not produced in amounts large enough to harm anyone Install the printer in a well ventilated room For more information in the United States and Canada go to www xerox com environment In other markets please contact your local Xerox representative or go to www xerox com environment_europe 16 WorkCentre 7220 7225 Multifunction Printer User Guide Safety Maintenance Safety e Do not attempt any maintenance procedure that is not specifically described in the documentation supplied with your printer e Donot use aerosol cleaners Clean with a dry lint free cloth only e Do not burn any consumables or routine maintenance items For information on Xerox supplies recycling programs go to www xerox com gwa WorkCentre 7220 7225 Multifunction Printer 17 User Guide Safety Printer Symbols 18 0 185 C 365 F Description Warning or Caution Ignoring this warning could cause serious injury or even death Ignoring this caution could damage property Hot surface on or in the printer Use caution to avoid personal injury Do not burn the item Do not lift here Hot surface Wait the indicated time before handling This item can be recycled For details see Recycling and Disposal on page 259 WorkCentre 7220 7225 Multifunction Printer User Guide Safety Environmental Health and Safety Contact Information For more information on Environment Health and Safety in
73. wish to discard these items please contact your local authorities or dealer and ask for the correct method of disposal Battery Symbol Note This wheeled bin symbol may be used in combination with a chemical symbol This establishes compliance with the requirements set out by the Directive Hg Battery Removal Batteries should only be replaced by a MANUFACTURER approved service facility WorkCentre 7220 7225 Multifunction Printer 263 User Guide Recycling and Disposal Other Countries Please contact your local waste management authority to request disposal guidance 264 WorkCentre 7220 7225 Multifunction Printer User Guide
74. with ES 203 021 1 2 3 a specification for terminal equipment for use on analog switched telephone networks in the European Economic Area This product provides a user adjustable setting of the country code The country code should be set prior to connecting this product to the network Refer to the customer documentation for the procedure for setting the country code Note Although this product can use either loop disconnect pulse or DTMF tone signaling we recommend that you set it to use DTMF signaling for more reliable and faster call setup Modification of this product connection to external control software or connection to an external control apparatus not authorized by Xerox will invalidate its certification New Zealand 1 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom it does not provide any sort of warranty and it does not imply that any Telepermitted product is compatible with all Telecom network services Above alll it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model The equipment may not be capable of correct operation at the higher data speeds designated 33 6 kbps and 56 kbps connections are likely to be restricted to lower bit rates when c
75. 0 7225 Multifunction Printer 85 User Guide Printing Special Job Types This section includes e 28 1 Pere eet eee OR eet ep RG eer Oe EPRI SO ee a et ere eee eer ORES eee 86 rece ed eee ee oe eee nani 87 s MOST NING eestor aN manera meen ERN A 88 CM 10 10 1 e Jee nro AE EE ODER Le ON NE REN ee RT ee eer reno E 88 Special job types allow you to send a print job from your computer then print it from the printer control panel Select special job types in the print driver from the Printing Options tab Secure Print Secure print allows you to associate a 4 10 digit passcode with a print job when sending it to the printer The job is held at the printer until you enter the passcode at the control panel When printing a series of secure print jobs you can assign a default passcode in the Printing Preferences of the print driver Then you can use the default passcode for all print jobs sent from that computer If you must use a different passcode you can override it in the application print driver Sending a Secure Print Job 1 On the Printing Options tab from the Job Type list select Secure Print 2 Type then retype a 4 10 digit passcode for the secure print job 3 Inthe Confirm Passcode field type the passcode again Notes e If you do not supply a passcode the printer assigns a passcode and displays it in the Passcode Required window Use this passcode to print the document at the printer or type your own passcode to u
76. 220 7225 Multifunction Printer User Guide Printing Printing Watermarks A watermark is special purpose text that can be printed across one or more pages For example you can add a word like Copy Draft or Confidential as a watermark instead of stamping it on a document before distribution Notes Not all options listed are supported on all printers Some options apply only to a specific printer model configuration operating system or driver type Watermarks are not supported for some print drivers when booklet is selected or when more than one page is printed on a sheet of paper Using the watermark options you can do the following Create a watermark or edit an existing watermark using the Watermark Editor A Text Watermark uses the characters typed in the Text field as the watermark You can create a text watermark to print on a document Select options such as font size font type font color and angle A Picture Watermark uses an image as the watermark The picture file can be in bmp gif or jpg format You can create a picture watermark to print on a document and select options including size and position on the page A Time Stamp Watermark uses a time stamp as the watermark You can create a time stamp watermark to print on a document Time stamp elements include the day date time and time zone Place a watermark on the first page or on every page in a document Print a watermark in the foreground or b
77. 4 e Load labels face down in tray 5 Envelopes are loaded in the wrong tray Use tray 5 to print envelopes Envelopes are loaded incorrectly in tray 5 To load envelopes in tray 5 e Load envelopes long edge feed flap side up flaps closed with the flaps leading into the printer Load C4 and custom size envelopes longer than 320 mm 12 6 in short edge feed with the flaps closed flap side up The flaps are toward the back or leading into the printer For custom size envelopes define a custom size on the control panel Envelopes are loaded incorrectly in the Load envelopes in the optional envelope tray with the flaps closed envelope tray flap side down and the long edge toward the left Paper Jam Message Stays On Probable Causes Solutions Some paper remains jammed in the printer Recheck the media path and make sure that you have removed all of the jammed paper One of the printer doors is open Check the doors on the printer Close any door that is open Note Check for and remove torn pieces of paper in the paper path WorkCentre 7220 7225 Multifunction Printer 213 User Guide Troubleshooting Jams During Automatic 2 Sided Printing Probable Causes Solutions Using paper of the wrong size thickness or Use paper of the correct size thickness or type For details see type Supported Paper Sizes and Weights for Automatic 2 Sided Printing on page 53 Paper type is set incorrectly in the print driver En
78. AE E E E EE E oer re 67 INe AE E E E E a ea E E E EE A E 68 To order paper transparencies or other media contact your local reseller or go to www xerox com office WC7220_WC7225supplies See also www xerox com paper Recommended Media List United States www xerox com europaper Recommended Media List Europe Envelopes Envelopes can be printed only from tray 5 or from tray 1 if the optional envelope tray is installed Guidelines for Printing Envelopes Print quality depends on the quality and construction of the envelopes Try another envelope brand if you do not get desired results Maintain constant temperatures and relative humidity Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect print quality and cause wrinkling Excessive moisture can cause the envelopes to seal before or during printing Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them In the print driver software select Envelope as the paper type Do not use padded envelopes Use envelopes that lie flat on a surface Do not use envelopes with heat activated glue Do not use envelopes with press and seal flaps Use only paper envelopes Do not use envelopes with windows or metal clasps WorkCentre 7220 7225 Multifunction Printer 61 User Guide Paper and Media Loading Envelopes in Tray 5 1 Open tray 5 and remove any paper that is a different size
79. Click the arrow to the right of the field then select a folder name from the list Click the arrow to the right of the field then select Default Public Folder To print the job now and also save the job select the Print and Save check box Select Public Click OK Verify that the paper is the correct size type and weight If not change the paper settings Note To select the paper for your print job click Paper gt Select By Tray Select an option for 2 sided printing If your printer has a finisher installed click the arrow to the right of Finishing then select a stapling option The image next to Stapling shows the staple position Select a print quality mode Select an output destination Select another tab or click OK To send the job to the printer in the Print window select the number of copies to print then click OK or Print A sample copy prints immediately The sample copy is not counted as part of the print job To print the job select it from the job list on the printer control panel Press OK After the job is saved you can print it as needed For details see Printing from Saved Jobs on page 92 WorkCentre 7220 7225 Multifunction Printer 89 User Guide Printing Sending a Private Saved Job 1 2 11 12 13 14 15 16 17 90 On the Printing Options tab from the Job Type list select Saved Job In the Saved Job window for Job Name do one of the following Type a name
80. Enter a name into the First Name Last Name or Company field then touch OK Note The first entry into one of the fields becomes the display name for the contact information b Enter names into the remaining fields then touch OK after each entry At the Additional Contact Information page touch OK To enter a fax number for the contact to the right of the green fax icon touch the field Touch Enter Fax Number use the alphanumeric keypad to enter the number then touch OK O oo NLO To enter an Internet fax number for the contact to the right of the blue Internet Fax icon touch the field Touch Enter Internet Fax Number use the alphanumeric keypad to enter the number then touch OK 10 To mark a contact as a favorite to the right of the global address book email fax or Internet fax fields touch the corresponding star 11 To save the contact to the Device Address Book touch OK WorkCentre 7220 7225 Multifunction Printer 165 User Guide Faxing To add a recipient to the Device Address Book using the Fax feature 1 2 Press the Services Home button then touch Fax Touch the Enter Fax Number field To add the recipient to the address book touch Create New Contact To add the new recipient information to an existing address book contact touch Add to Existing Contact To add name and company information for the new entry to the right of the contact field touch the i button a Enter a name into the Fi
81. Fax the document is scanned and sent to an email address To send an Internet fax 1 Load the original on the document glass or in the document feeder 2 Touch the Services Home button then touch Internet Fax 3 Address the fax a b c d e f Touch New Recipient Touch the Down arrow then select To or Cc from the menu Touch the Enter email address and select Add field then use the touch screen keyboard to type the email address Touch Add Use the touch screen keyboard to type additional email addresses When you are finished touch Close 4 Toadd a subject line a Touch Subject then use the touch screen keyboard to type the desired text Note To modify the default subject that appears touch X to clear the field b Touch OK 5 Adjust the Internet fax options as needed a 158 Touch Output Color and select from the drop down menu e Auto Detect e Black amp White e Grayscale e Color Touch 2 sided Scanning and select from the drop down menu e 1 Sided e 2 Sided e 2 Sided Rotate Side 2 Touch Original Type and select from the drop down menu e Photo amp Text e Photo e Text e Map e Newspaper Magazine WorkCentre 7220 7225 Multifunction Printer User Guide Faxing 6 Adjust fax options as needed 7 Press the green Start button The printer scans the pages and sends the document as an email attachment in pdf or tiff file format when all pages have been
82. Fe Sunsenaa consecrate ete a O pimocauenemimaeies 230 Note If you cannot send and receive faxes ensure that you are connected to an approved analog telephone line The fax cannot send or receive when connected directly to a digital telephone line without the use of an analog filter It can also require you to set the fax starting rate to Forced 4800 bps For details see Selecting the Starting Rate on page 148 Problems Sending Faxes Symptoms Probable Causes Solutions The document is not feeding The document is too thick too thin or Use the document glass properly through the document too small feeder The document is scanned atan The document feeder width guides are Adjust the document feeder width angle not adjusted to fit the width of the guides so that they fit against the document document The fax received by the recipient The document is aa incorrectly Position the document aede The document The document glass is dirty is dirty Clean the document Clean the document glass The text in the document is too light Adjust the resolution Adjust the contrast There is a problem with the telephone Verify that the telephone line is connection working then send the fax again is blurry There is a problem with one of the fax Make a copy to verify that the printer machines can make clean copies and prints If the copy prints correctly have the recipient verify that their fax machine is ope
83. Jobs tab 3 Touch the folder that holds the print job 4 Enter the passcode number that you assigned to the print job using the keypad 5 Touch the corresponding print job in the list then touch Delete Sample Set The Sample Set job type allows you to print a sample copy of a multiple copy job and hold the remaining copies at the printer After you review the sample copy you can select the job name from the printer control panel to print the additional copies Sending a Sample Set Print Job 1 On the Printing Options tab from the Job Type list select Sample Set 2 Verify that the paper is the correct size type and weight If not change the paper settings Note To select the paper for your print job click Paper gt Select By Tray 3 Select an option for 2 sided printing If your printer has a finisher installed click the arrow to the right of Finishing then select a stapling option The image next to Stapling shows the staple position Select a print quality mode Select an output destination Select another tab or click OK To send the job to the printer in the Print window select the number of copies to print then click OK or Print A sample copy prints immediately The sample copy is not counted as part of the print job St oT WorkCentre 7220 7225 Multifunction Printer 87 User Guide Printing 9 After reviewing the copy use the printer control panel to print or delete the remaining copies Note Yo
84. Local Mailbox Documents To use this feature you must have documents stored in a mailbox For details see Storing a Fax ina Local Mailbox on page 150 To print local mailbox documents 1 Press the Services Home button then touch Fax Touch the Fax Options tab then touch Mailboxes Touch Print Local Mailbox Documents Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number Oe ws Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode 6 Touch Print All Documents The documents in the mailbox are printed 150 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Deleting Local Mailbox Documents 1 owes Press the Services Home button then touch Fax Touch the Fax Options tab then touch Mailboxes Touch Delete Local Mailbox Documents Touch the Mailbox Number field then use the alphanumeric keypad to enter the mailbox number Touch the Mailbox Passcode field then use the alphanumeric keypad to enter the four digit mailbox passcode Touch Delete All Documents To confirm touch Delete All All documents in the mailbox are deleted Storing a Fax for Local or Remote Polling Turn on Secure or Non Secure Local Polling to make fax documents stored on one printer available for remote polling by other printers When Secure Local Polling is on you create a list of fax numbers that are allowed to access the stored faxes
85. Modifying General SOUS a cicssssssecestseraunsensreccrvacituccanicasteccansesenoeaitioe tau eiieeii iiien iee 42 Setting Energy Saver Mode cecsssssssssssssesssssssssssesssessssssssecsnscssssssesssssssssesnesssccssuessnessucssucesscssaseesessueessneesees 42 Setting the Date and Time at the Control Panel sssssssssssssssssseses1ssssssssesrsssssssseorosssssssssesreronensssssesrees 43 Installing the Software snis a T E NRS 44 Operating System Requirements sseseseseseseoeoeoeeeesseeesesesssoessossssssssessscocorescscococoeoerscreseeeeeeessessssssssssssesssesseses 44 Installing Drivers and Utilities for WiNdOWS s sssssss sssssssssssessssssesrerssesssssseeresessssssesrorrssssnsnsrerenessssssrsrernsese 44 Installing Drivers and Utilities for Macintosh OS X Version 10 5 and Later sssesssecesneeeeseeeese 45 Installing Drivers and Utilities for UNIX and LINUX eessssseccssccnseessseecesecesnscesssecenseeesneessneecenseeeanseese 46 Other Drive S aac ctestormrectertoareneanessineietrden sion lentslanta ke lusceatn endian tein mremiamnsanenietameadaareentiiiaens 47 4 Paper and Media 49 S pported Pap Tusinan an aan an AARAA en RAA RA aA i a EE 50 Recommended BA SL hss adhe cm cesar exwstyceana aca onennecertdetueznn setaria E reent E Ee EEE RE Ea E EAE EE EEE 50 Ordering Pape hiss ccacisssssccs qsioaasaactu Gesuierenttal anced KEAREN EEA EE RER RRR 50 General Paper Loading Guidelines sciccicmirecmisnnncawramnacnmaniiannnmanmnnmnicannnmmnito
86. N ON GT Be 11 At the printer load the original on the document glass or in the automatic document feeder At your computer click Start gt Programs gt Microsoft Office gt Microsoft Office Tools gt Microsoft Clip Organizer Click File gt Add Clips to Organizer gt From Scanner or Camera Click Device gt Xerox TWAIN Driver Click Custom Insert If multiple scanners are installed on your computer click Select Scan Device select the scanner then click Select To select a size for the scanned image click Scan Size and select an option To select the sides to scan from the original click Side to Scan and select an option 1 Sided Scan Scans only one side of the original document or image and produces 1 sided output files 2 Sided Scan Scans both sides of the original document or image 2 Sided Scan Short Edge scans both sides of the original image on the short edge To select the resolution to scan the image click Resolution then select an option To adjust the scan color click Image Color and select an option Auto detects the color content in the original image If the original image is color the printer scans in full color If the original is a black and white document the printer scans in black and white only Color Scans in full color Grayscale Detects and scans various shades of gray Black and White Scans in black and white only To scan the image click Scan
87. PTIONS sssi eti Ette edatea TLEN canteen estes 130 Changing the Basic Scan Settings csessssssssssssssssssssseesssecssessssssssecsacsssesesecssscsssecsscssacsessessscsssessneesneeesseess 130 Selecting Advanced Settings csssssssssssssssssssssessnessnesssscsssesessesssssssssssecsucssssccssscsscsessessacsesessnessneesaeecaseesseess 130 Selecting Layout Adjustments ccessssssssssssssssssssecssessssessscssscssssssssessssssnecsnecssscsasessssssseesssecaneesnessnessneessseess 132 Selecting Filing Options E EE NE EEEN 133 Building a Scari JOD ssssessscsssctssccsisasenchssttdees Rares hos ctbea starts RAER RER 133 Scanning to a USB Flash Driven eecseessssssssssssecssessnecsnecssscsssecssesssssesseesessncssssesasessscsssessassesnessnecsucesssesasessscesseeeees 135 Scanning to AN Email ACCESS eecsessssssssssseseseecsnecssecsssccssecsscsesesesscssscssnccsnscsasecsscsssssesesesessssessncessecasecaseesaeesees 136 Sending a Scanned Image to an Email Address ee esssssssssesssesssesssessuesessecssecsneessscsssecssesseesnessseeseees 136 Setting Email OPthONs icccsisscssscctssevscceussnsucanshdessevscpenssetsGeassecnsseueranesbducesdscsteldlucceuscaeseivesinienndhacseeblbeesecenauehivetse 137 Scanning to a DESLINGHOM sesscsccecsensccssssusscsssncacedenestiennnsonsessenasnedsescocasessctessavacescsasashacebsndsadsatsscessonedeistusssbeseaseasieueesane 138 Sending a Scanned Image to a DeStitveth OM sescasecsceacssastsstvssssnnssovnceanssvesracea
88. Repeating Defects page At the control panel press Machine Status then touch Tools gt Troubleshooting gt Support Pages gt Repeating Defects Page gt Print Toidentify the part responsible for the repeating spots or lines follow the instructions on the Repeating Defects page Tocorrect the problem replace the printer part identified on the Repeating Defects page Verify that the printer is on a solid level and flat surface Perform the Calibrate Color procedure At the control panel press Machine Status then touch Tools gt Troubleshooting gt Calibration gt Print Calibration gt Next then follow the instructions 226 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Solution Colors Too Light or Too Dark Verify that the paper you are using is the correct type for the printer and The print or color density is too light is loaded properly For details see Supported Paper on page 50 missing or the background is foggy Verify that the paper loaded in the tray matches the paper type selected at the control panel and in the print driver To print procedures on resolving print quality problems at the control panel press Machine Status Then touch Machine Information gt Information Pages gt Troubleshooting Print Quality Page gt Print If the Color Reference page looks correct the printer is printing properly Your application or incorrect settings in the print driver can be ca
89. SKA LEERE EEES 18 Environmental Health and Safety Contact Information sssssssssecssnescsseecsseecsnecssseecsnseesssecsnseesneeessees 19 Features 21 Parts of the Pinter sosesensens neia an a E AE RENREN 22 Left Front ViQW sccsscccssesssccussvaectsteciwsesteteuscesscsesteewcsesuneacessuoselscevvanbeceuseabeceuutoptcanbetssesebeccaspeesetestwiuctedscteletcvisn birscenes 22 Ri ht Rear View siosisss sccsscasesasieercha tae e E E R NEETA RRE 23 Telephone and Fax Comme ction eccsssssssssssssssssssssssssssessnssssnecsnecsnessssssussssssesnecsussssnecsucssaesacesaceesnessnesssneesees 24 Internal COMMPON SMES sss EEEE REE AE EEEREN 24 Document FeedeT sasise in EEE E EAE EE E EE Nee EEE EEEN EST A EEEE EE NEE n 25 Control PANG leis dcccists ese cechitetsncteahun bnwadivaia RRR R EESE RARER ER D 25 Integrated Office FINiISheT zesssorsunsniesriisiissiastieiniiiiri ka ERE EEE NEES 27 Office Finisher EX orcarina ne a a a a a a a 28 Wireless Network Adapter csessssssssssssssesssesssssssscsssssssssssssssssssssssscsaseessscsssessscssassessceseesaseseneesasesasessssssasseaees 28 Intormation RAGES ieee E AARRE EREN 29 Printing the Configuration Report eessesssssossroeeeessessosroeseeeesesrsroereesssssrosroresesssssreoeesssssroroeessesssssrsreeessse 29 Administration FeQtures cccssssssssssssssssssssssnsssnssssssssssssssssssessssssnsssnsssnscsasesssscsasesssessscesnecsuccsnsessncssasesasessessceesneesnees 30 Accessing THE Printer stat
90. The system administrator can create a private folder at any time For details on enabling or disabling Scan to Mailbox see the System Administrator Guide for your printer model To create a private folder with a password 1 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 33 2 Click the Scan tab 3 Inthe Display section select Mailboxes Note If the Display section does not appear Scan to Mailbox is not enabled For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs In the Scan to Mailbox section click Create Folder Click the Folder Name field then type a name for the folder In the Folder Password field type a password that adheres to the password rules In the Confirm Folder Password field type the password again Click Apply Your private folder appears in the folder list in CentreWare Internet Services and on the printer touch screen under Local Templates The contents are stored on the printer hard drive O0 SLON Ue WorkCentre 7220 7225 Multifunction Printer 125 User Guide Scanning Retrieving Scan Files To retrieve your scanned images use CentreWare Internet Services to copy the scan files from the printer to your computer To retrieve your scan files 1 126 At your computer open
91. Xerox WorkCentre 7220 7225 Multifunction Printer Imprimante multifonction Xerox WorkCentre 7220 7225 User Guide Guide d utilisation Italiano Guida per l utente Svenska Anv ndarhandbok Pycckui PykoBogcTBo nonb3oBatena T rk e Kullan c K lavuzu Deutsch Benutzerhandbuch Dansk Betjeningsvejledning e tina U ivatelsk p ru ka EAAnvika Eyyeipi io ypo Espa ol Gu a del usuario Suomi K ytt opas Polski Przewodnik u ytkownika Rom n Ghid de Utilizare Portugu s Guia do usu rio Norsk Brukerh ndbok Magyar Felhaszn l i tmutat Catal Manual d usuari Nederlands Gebruikershandleiding xerox 2013 Xerox Corporation All rights reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on Xerox and Xerox and Design Phaser PhaserSMART PhaserMatch PhaserCal PhaserMeter CentreWare PagePack eClick PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAs
92. Y assesses aces ce csteceay cos coceevectaceechvhetactnacp eg RARR 116 TN Ne A E A A A E EI EEA AE S AAE A TE 116 amp Ligbtening or Darkening ID Card Copies ssrssscaccniensieneann aienea A nn Tera vy 116 Automatically Suppressing Background Varidtidissssssssosssssiesassnaao 117 Copying an ID Card You can copy both sides of an ID card or small document onto one side of paper Each side is copied using the same location on the document glass The printer stores both sides and prints them side by side on the paper To copy an ID card 1 Press the Services Home button then touch ID Card Copy Touch the ID Card Copy tab Verify the output color paper supply and reduce enlarge settings Change the settings as needed Touch the Image Quality tab Verify the original type lighten darken and background suppression settings for side 1 Change the settings as needed ees Lift the document cover 7 Place the ID card or a document smaller than half the selected paper supply size in the upper left corner of the document glass 8 Press the green Start button 9 Lift the document cover 10 Turn over the document and position it in the upper left corner of the document glass 11 Verify the original type lighten darken and background suppression settings for side 2 Change the settings as needed 12 Press the green Start button 13 Lift the document cover and remove the ID card or document 114 WorkCentre 7220 7225 Mul
93. a Your printer is designed to use various paper and other media types Follow the guidelines in this section for the best print quality and to avoid jams e Use only Xerox approved paper For details see Supported Paper on page 50 e Use only dry undamaged paper Ay CAUTION Some paper and other media types can cause poor output quality increased paper jams or damage your printer Do not use the following e Rough or porous paper e Inkjet paper e Non laser glossy or coated paper e Paper that has been photocopied e Paper that has been folded or wrinkled e Paper with cutouts or perforations e Stapled paper e Envelopes with windows metal clasps side seams or adhesives with release strips e Padded envelopes e Plastic media e Ensure the paper type selected in your print driver matches the paper type on which you are printing e If you have the same size paper loaded in more than one tray ensure that the proper tray is selected in the print driver e Store your paper and other media properly for optimum print quality For details see Paper Storage Guidelines on page 51 Print Quality Modes Select the correct print quality setting for your print job from the print driver For instructions on setting the print quality see Selecting Printing Options on page 71 To control the print quality e _Use the print quality settings in the print driver to control print quality If the print quality is not suitable adjust the p
94. a personal computer In addition you must have at least one Scan To Destination in the address book If Scan To Destination properties are not properly configured the Scan To icon appears grayed out on the touch screen To scan an image and send it to a destination 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button then touch Scan To 3 On the Device Address Book page select Scan Contacts or Scan Favorites Note If the Device Address Book does not appear press the Clear All button and start over In the Names list touch a destination then touch Add to Recipients Repeat steps 3 and 4 for each destination as needed Touch OK To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 8 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored as a file at the destination Soy SE 138 WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Scanning to a Computer If the system administrator enables Remote Start in CentreWare Internet Services you can scan images directly from the scanner to a PC Using Microsoft Clip Organizer you can scan import and store images from the printer You can also scan directly from the printer to a computer using most TWAIN compliant scanning applications Scanning to a Computer
95. a Web browser in the address field type the IP address of the printer then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 33 Click the Scan tab In the Display section select Mailboxes In the Scan to Mailbox section click the folder containing the scan Your scan file appears in the Folder Contents window Notes e For a password protected private folder click the Folder Password field type the password then click OK e If your image file does not appear click Update View Under Action select an option then click Go Download saves a copy of the file to your computer When prompted click Save then navigate to the location on your computer to save the file Open the file or close the dialog box Reprint prints the file without saving a copy of the file to your computer Delete removes the file from the mailbox When prompted click OK to delete the file or Cancel to cancel the operation WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Scanning to Network File Repositories This section includes e Scanning to a Predefined Network File REPOSItOrY sssscosscssssccsssccnssecneccsnneessscceeneesseeecnsceenneestscceeneesese 127 Addnga Sean DESHINGUO I exci ioe casiaie Sade an a E 128 When using this feature the images you scan are sent to a file repository on a network server The system a
96. a a cian cena aneieecaneeua ee renee ornare 30 CentreWare Internet Services ssccsccscscssccuicesestesanicssecosansasaecuxccuicevenssosusceusctsatnsnscluscblccvecs setesdevectsteaseassinctalccvens ce 32 Finding the IP Address of the Printer vcs cseccrrssessisaessentesnastencqestentelecherneresiaieendenicennenenaianeeieeenanieien 33 Automatic Data Collect Om senissinenn ne a a R RRN ERE RSE 33 Billing and Usage Information 0 0 eeesssssssssssscssessnecssecssscssscsssecsscsssscesecssnccsnccssscsasecssccsucesstssuseesuecsnecsneesseeses 33 M re TAT ORMOUION ss cssesctccssavtecteddecssessdecaiepassesssstosseusdicvasdiadesagdisdee eccascedantasuxeslledeces eedzacesistanteuefoivstdasluscediaesaspecseeniateene 34 Welcome Center sessccstesecteaccext icc nae RR ee eee 35 Installation and Setup 37 Installation and Setup OVEMIEW iiisiiwvsimicnistearnnscatindcasinhoiienduimamnimiasanduniaudenaiean 38 WorkCentre 7220 7225 Multifunction Printer 3 User Guide Contents Physically Connecting the Printer to the Network sessssssscssssecnesecnsscssssesssccconeesssssecnsceesneesescceeneerse 38 Connecting toa Telephone LiNE sses ite eiris ine Ee e aiia 38 Turning the Printer On and Offossssssensnnsssescsicneriniesianconianninn eiiie 39 Initial Printer SQ tt iis cn exces ccscsstsdesteschccstsscastecuecesteds ante stacvaccsecedsscelncasedasdt A E A AAA A E EE 40 USB COVEN siirinsesi tenses NiNa Sas EOE E NK EENE i 41 Optimizing Printer PTR MAC sssrini i i 41
97. ackground or blend it with the print job To print a Watermark Click Document Options gt Watermark 1 2 3 From the Watermark menu select the watermark Click Layering then select how to print the watermark Print in Background prints the watermark behind the text and graphics in the document Blend combines the watermark with the text and graphics in the document A blended watermark is translucent so you can see both the watermark and the document content Print in Foreground prints the watermark over the text and graphics in the document WorkCentre 7220 7225 Multifunction Printer 83 User Guide Printing 4 Click Pages then select the pages on which to print the watermark Print on All Pages prints the watermark on all pages of your document Print on Page 1 Only prints the watermark only on the first page of the document 5 Click OK Printing Mirror Images If the PostScript driver is installed you can print pages as a mirror image Images mirror left to right when printed Creating and Saving Custom Sizes You can print custom size paper from Trays 1 5 Custom size paper settings are saved in the print driver and are available for you to select in all your applications See Supported Custom Paper Sizes on page 50 for paper sizes that are supported for each tray To create and save custom sizes for Windows 1 Inthe print driver click the Printing Options tab 2 Click the arrow at the right of t
98. acurmeacaruens 185 Locating the Serial Number To contact Xerox for assistance you need the printer serial number The serial number is behind door A toward the rear of the printer on a metal plate To view the serial number at the printer control panel press the Machine Status button then touch the Machine Information tab Consumables Consumables are printer supplies that get depleted during the operation of the printer Consumable supplies for this printer are the Genuine Xerox Toner Cartridges in Cyan Magenta Yellow and Black Note Each consumable includes installation instructions A CAUTION Use of toner other than Genuine Xerox Toner can affect print quality and printer reliability It is the only toner designed and manufactured under strict quality controls by Xerox for specific use with this printer Routine Maintenance Items Routine maintenance items for this printer include the following e Drum Cartridges Cyan Magenta Yellow and Black e Waste Container e Second Bias Transfer Roller Note Each routine maintenance item includes installation instructions Other Supplies Other supplies are items required for options on certain printer configurations or accessories but are not required for daily use 184 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance Other supplies for this printer include the following e Staple Cartridge for the Integrated Office Finisher e Staple Refills f
99. ada or the equivalent printer for a province e Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada WorkCentre 7220 7225 Multifunction Printer 251 User Guide Regulatory Information Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner This list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stam
100. after Job is Submitted check box Touch OK Press the green Start button on the control panel rime pF ep Program and scan additional segments a Load the originals for the next segment b When the Build Job screen appears touch Program Next Segment c Using the appropriate tabs select the required settings d Press the green Start button to scan the originals for that segment Repeat the previous step for each remaining segment Touch the Quantity for Final Job field then use the alphanumeric keypad to enter the number of copies In the upper right corner of the Build Job screen touch Submit Job Note To cancel the job touch Delete All Segments WorkCentre 7220 7225 Multifunction Printer User Guide Copying Printing a Sample Copy You can print a test copy of a complex copy job before printing multiple copies This feature prints a single copy and holds the remaining copies After you inspect the sample you can print or cancel the remaining copies Note The sample copy is not counted as part of the quantity selected For example if you select three copies one sample copy prints and three other copies are held until they are released for printing The result is a total of four copies To print a sample copy of your copy job Press the Services Home button then touch Copy Touch the desired copy settings Touch the Job Assembly tab then touch Sample Job gt On Touch OK On the control panel press th
101. and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e _Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate this equipment Note To ensure compliance with Part 15 of the FCC rules use shielded interface cables Canada This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est conforme la norme NMB 003 du Canada 246 WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information European Union Radio Interference Ay CAUTION This is a Class A product In a domestic environment this product can
102. aper field to select a different paper size color or type e Job Setting displays the attributes of the paper for the remainder of the job Printing Exception Pages Exception pages have different settings from the rest of the pages in the job You can specify differences such as page size page type and page color You can also change the side of the paper on which to print as your job requires A print job can contain multiple exceptions For example your print job contains 30 pages You want five pages to print on only one side of a special paper and the remainder of the pages printed 2 sided on regular paper You can use exception pages to print the job In the Add Exceptions window you can set the characteristics of the exception pages and select the alternate paper source WorkCentre 7220 7225 Multifunction Printer 81 User Guide Printing e Pages specifies the page or range of pages that use the exception page characteristics Separate individual pages or page ranges with commas Specify pages within a range with a hyphen For example to specify pages 1 6 9 10 and 11 type 1 6 9 11 e Paper displays the default size color and type of paper selected in Use Job Settings Click the Down arrow to the right of the Paper field to select a different paper size color or type e 2 Sided Printing allows you to select 2 sided printing options Click the Down arrow to select an option 1 Sided Print prints the exception pag
103. approval and compliance with established environmental standards Your attention to the following safety guidelines helps to ensure the continued safe operation of your printer Printer Location e Place the printer on a level solid non vibrating surface with adequate strength to hold the weight of the printer To find the weight for your printer configuration see Physical Specifications on page 238 e Do not block or cover the slots or openings on the printer These openings are provided for ventilation and to prevent overheating of the printer e Place the printer in an area where there is adequate space for operation and servicing e Place the printer in a dust free area e Do not store or operate the printer in an extremely hot cold or humid environment e Donot place the printer near a heat source e Do not place the printer in direct sunlight to avoid exposure to light sensitive components e Donot place the printer where it is directly exposed to the cold air flow from an air conditioning system e Do not place the printer in locations susceptible to vibrations e For optimum performance use the printer at elevations recommended in Elevation on page 240 Operational Guidelines e Do not remove the paper source tray that you selected in either the print driver or control panel while the printer is printing e Donot open the doors when the printer is printing e Donot move the printer when it is printing e Keep hands
104. ar in the list of discovered printers click Extended Search WorkCentre 7220 7225 Multifunction Printer User Guide 10 11 12 Installation and Setup If your printer still does not appear in the list of discovered printers and you know the IP address a Click the Network Printer icon at the top of the window b Enter the IP address or the DNS name of the printer c Click Search d From the list of discovered printers select your printer then click Next If the printer still does not appear in the list of discovered printers and you do not know the IP address a Click Advanced Search b If you know the gateway address and subnet mask click the top button and enter the addresses into the Gateway and Subnet Mask fields c If you know the address of another printer on the same subnet click the middle button and enter the address in the IP Address field d Click Search From the list of discovered printers select your printer then click Next Note When the printer appears in the Discovered Printers window it displays the IP address Record the IP address for future use Select the desired driver Click Install If the installer prompts you for the IP address enter the IP address of the printer If the installer prompts you to restart your computer click Restart to complete the installation of the drivers To complete the installation click Finish Installing Drivers and Utilities for Macintosh OS X
105. are trademarks or registered trademarks of McAfee Inc in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited PANTONE and other Pantone Inc trademarks are the property of Pantone Inc Document version 1 1 April 2013 Contents Safety 11 Notic s and Safety sasise acuaccusesueesoesdsaectastdebbdescbadebubsiosecosensdacsussoveenddigeebeosslasele 12 General Guidelines eeccessssssssssssesssessnessnsccsscssusssssssssesecsnscssnccssscsssesssecssessssssecssnessuessasesasessscesscseseesneessneesees 12 el Voxel 61 USY 0 1g cyt Aeenne eres etree ers teeter RAE er een eee ee eee 13 Power COM ecesna E Ea EEEN E SEESE EESTE EAEE ENRERE E EEE RE EO E SEESE EREE 13 Emerg ncy Turn Offise ARER RARR AR E E EA AREE EEE 14 Telephone Line Cordumssieneninn o a a A E A 14 LASER o LE E E A A E 14 Operational SAFELY issiskiria E i Eaei Ese E ET EErEE AE EE e eE ERAS E ESENE TEE 15 Printer LOCAL OM cacsccsescsessusstvecvcoansesnseacoracadavasssnstanscevdausedessnceencadecsbesvsbanscevencdecaddessrnsalucatessuhdnacaxennsssbienbesncabactbesttncnes 15 jelko tikolars KETUS IEE EE A 15 Printer S ppliSS sisena reido eeaeee AoE E aK ar A EEE NST rar ant oer ny Tre 16 OZONEIR CLES Ee A e EE EE AEE E EEEE 16 Maintenance Safety sinsin stirii kirE EE E aE EEEE EEE EENE AE ii 17 Printer SymBOlS sseeseisiirasesrieseiiiarieseriiiinsi ikisin iitiai o tei E Ee E EEN AE
106. atches a standard paper size In the scrolling list touch the desired paper size e Custom Scan Area allows you to specify the height and width of the area to scan Touch the Height Y and Width X arrows to specify the area e Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job c Touch OK To specify the amount to erase from the edges of your image a Touch Edge Erase b On the Edge Erase screen select an option e All Edges erases all four edges by the same amount Touch the All Edges arrows to specify the amount to erase from the edges e Individual Edges specifies different amounts for the edges Touch Side 1 then use the arrows to specify the amount to erase from each edge Touch Side 2 then use the arrows to specify the amount to erase from each edge or touch Mirror Side 1 c Touch OK To manage how the scanner treats blank pages a Touch Blank Page Management b Select an option e Include Blank Pages includes scanned pages that are blank e Remove Blank Pages omits scanned pages that are blank c Touch OK WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Selecting Filing Options Filing Options provide additional settings for naming images selecting image formats and selecting behavior when a file name exists To select filing options 1 2 3 Press the Services
107. ation and Setup Setting the Date and Time at the Control Panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings gt General gt Date and Time Note If this feature does not appear log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 3 To set the time zone touch Time Zone then touch the arrows to adjust the time zone 4 To set the date touch Date select a format then set the date 5 To use 24 hour format select Display 24 hour clock To set the time touch Time then set the time Note The date and time are set automatically through Network Time Protocol NTP To modify these settings go to the Properties tab in CentreWare Internet Services and change the Date and Time Setup to Manual NTP Disabled 6 Touch Save WorkCentre 7220 7225 Multifunction Printer 43 User Guide Installation and Setup Installing the Software This section includes Operating Systeri REGU CMMOIUES sixsctcsscsstsscsssssatseciane aoia snes eleven cacneah A A R 44 Installing Drivers and Utilities for WiINdOWS sscsscsesccicscscescatdscrntaieatacmmmnnanasudstanuangmaecsetscan 44 Installing Drivers and Utilities for Macintosh OS X Version 10 5 and Later eeeesssessescsseseeesseecneeees 45 Installing Drivers aad Utilities for UNIX and UNUK essissmsissernneniiannnesionen dunnii aR 46 Other DENGI esc ead a E O ANE 47
108. ause poor print quality e Donot use transparencies with stripes on the side e Do not fan transparencies e Inthe print driver software select Transparency as the paper type 68 WorkCentre 7220 7225 Multifunction Printer User Guide Printing This chapter includes Printing OVSE Wsassn arnan A R AS 70 Selecting Printing OpwOns sssnsssiscrisn aeia aaa a EAE RRE ait 71 Managing JOBS siersteen e e E ENEN ERN To AMIGIS 1019 Fediere A T nr E E E rm rer 78 TMC aN o e TS a E A EAE E E E E A E E N E A E 86 tes LGU Bic glee ODS e a 91 Pono Colgnimertenemrtteer trees rem enets cece tracert re new Serer ere tir ten teeter trait ere nar art one errr er tert 92 WorkCentre 7220 7225 Multifunction Printer 69 User Guide Printing Printing Overview Before printing your computer and the printer must be plugged in turned on and connected to an active network Make sure that you have the correct print driver software installed on your computer For details see Installing the Software on page 44 1 Select the appropriate paper 2 Load paper in the appropriate tray On the printer control panel specify the size color and type 3 Access the print settings in your software application For most software applications press CTRL P for Windows or CMD P for Macintosh 4 Select your printer from the list 5 Access the print driver settings by selecting Properties or Preferences for Windows or Xerox Features for Macintosh The title
109. ave Note One or more dialing pauses can be required between the access number for an outside line and the fax number When inserted the dial pauses appear as commas in the fax number Favorites allows you to access selected favorite individual or group contacts from the address book Address Book allows you to access the printer address book On the Fax tab adjust the available fax options as needed Adjust additional fax options as needed For details see Selecting Fax Options on page 146 Selecting Server Fax Options on page 155 or Selecting Internet Fax Options on page 160 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Document Glass e Lift the document feeder cover and place the first page face down in the upper left corner of the document glass e Align the originals to the matching paper size printed on the edge of the glass e The document glass accepts paper sizes up to 297 x 432 mm 11 7 x17 _ in e The document glass automatically detects standard paper sizes e Insert originals face up with page one on top e The confirmation indicator illuminates when you load the originals correctly e Adjust the paper guides so they fit against the originals e The document feeder accepts paper weights 38 128 g m for 1 sided pages and 50 128 g m for 2 sided pages e
110. ay 6 Load the correct paper type or color in the tray or select another tray To reset network settings 1 At the printer control panel press the Machine Status button 2 Touch Tools gt Network Settings gt TCP IP Settings Note If this feature does not appear log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 Touch Reset Defaults Ensure that the printer is connected to the network Determine if a print spooler or a computer sharing the printer is buffering all print jobs and then spooling them to the printer Spooling can slow print speeds To test the printer print an information page such as a demo page If the page prints you could have a network or printer installation issue For help contact the system administrator For details see Document Prints from Wrong Tray on page 192 WorkCentre 7220 7225 Multifunction Printer 191 User Guide Troubleshooting Document Prints from Wrong Tray Probable Causes Solutions Application and print driver have conflicting Check the tray selected in the print driver tray selections Go to the page setup or printer settings of the application from which you are printing Set the paper source to match the tray selected in the print driver or set the paper source to Automatically Select Note To have the print driver select the tray enable Auto Selection for the source tray on the pr
111. be prevented by following a simple set of rules Use only supported paper For details see Supported Paper on page 50 Follow proper paper handling and loading techniques Always use clean undamaged paper Avoid paper that is curled torn moist creased or folded To separate the sheets before loading into the tray fan the paper Observe the paper tray fill line never overfill the tray Remove transparencies from the output tray immediately after printing Adjust the paper guides in all trays after inserting the paper A guide that is not properly adjusted can cause poor print quality misfeeds skewed prints and printer damage After loading the trays select the correct paper type and size on the control panel When printing select the correct type and size in the print driver Store paper in a dry location Use only Xerox paper and transparencies designed for the printer Avoid the following Polyester coated paper that is designed specially for inkjet printers Highly glossy or coated paper Paper that is folded wrinkled or excessively curled Fanning transparencies before loading in the paper tray Loading more than one type size or weight of paper in a tray at the same time Loading hole punched paper or paper with folded corners or staples in the document feeder Overfilling the paper trays Allowing the output tray to overfill Allowing the output tray to fill with more than a few transparencies Refer to th
112. cause radio interference in which case the user could be required to take adequate measures The CE mark applied to this product symbolizes a declaration of conformity by Xerox with C the following applicable Directives of the European Union as of the dates indicated e December 12 2006 Low Voltage Directive 2006 95 EC e December 15 2004 Electromagnetic Compatibility Directive 2004 108 EC e March 9 1999 Radio Equipment amp Telecommunications Terminal Equipment Directive 1999 S EC This printer if used properly in accordance with the instructions is not dangerous for the consumer or for the environment To ensure compliance with European Union regulations use shielded interface cables A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox European Union Lot 4 Imaging Equipment Agreement Environmental Information Environmental Information Providing Environmental Solutions and Reducing Cost Introduction The following information has been developed to assist users and has been issued in relation to the European Union EU Energy Related Products Directive specifically the Lot 4 study on Imaging Equipment This requires manufacturers to improve environmental performance of in scope products and supports the EU action plan on energy efficiency In scope products are Household and Office equipment that meet the following criteria e Standard monochrome format products with a maximum speed
113. cennuenemunsecudonaununeamudeancennincan 127 Scanning to Your Home Dect SY cares aoe cre ee ce Ren eee E RAE RANAR 129 SeN SCAM ODUN ee aae 130 Scannina toa Se Fasi DYE nsien a AEEA OA 135 Scanning LOG EMCI AGES nicnsuena i E 136 SCONMING tO A Destinato Misna 138 SCING CC COM rena E T E E R O 139 Ung OneTouch SCANN esea EE E A ree neTne Teron 140 The system administrator must set up this feature before you can use it For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs If the system administrator enables Remote Start in CentreWare Internet Services you can scan images directly from the scanner to a PC Using Microsoft Clip Organizer you can scan import and store images from the printer You can also scan directly from the printer to a computer using most TWAIN compliant scanning applications WorkCentre 7220 7225 Multifunction Printer 121 User Guide Scanning Basic Scanning The Scanning feature provides several methods for scanning and storing an original document The scanning procedure using your printer differs from that of desktop scanners The printer is connected typically to a network rather than a single computer so you select a destination for the scanned image at the printer The printer supports the following scanning functions Scan documents and store images on the printer hard drive Scan original documents to a document repository on a network server Scan original d
114. ch Fax Touch the Image Quality tab then touch Image Enhancement On the Image Enhancement screen select an option Manual Contrast allows you to adjust the contrast manually Under Manual Contrast move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast Auto Contrast allows the printer to set the contrast automatically Touch OK Specifying the Size of the Original To ensure that you are scanning the correct area of the documents specify the original size To specify the original size 1 2 3 Press the Services Home button then touch Fax Touch the Layout Adjustment tab then touch Original Size On the Original Size screen select an option Auto Detect allows the printer to determine the size of the original Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size Custom Scan Area allows you to specify the height and width of the area to scan To specify an area touch the Length Y and Width X arrows Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job Touch OK WorkCentre 7220 7225 Multifunction Printer 147 User Guide Faxing Selecting Reducing or Splitting You can determine the method to use for hand
115. ch your domain realm or tree c Touch Save 3 Type your user name then touch Next Type your password then touch Done WorkCentre 7220 7225 Multifunction Printer 31 User Guide Features Logging In to CentreWare Internet Services 1 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 33 At the top of the page next to the lock and key icon click Login Type the User ID in the space provided Type the password in the space provided wae eS Click Login Administrator Password The administrator password is required when accessing locked settings in CentreWare Internet Services or at the control panel Most printer models have a default configuration that restricts access to some settings Access is restricted for settings on the Properties tab in CentreWare Internet Services and settings on the Tools tab on the control panel touch screen Logging In as the System Administrator at the Control Panel 1 At the control panel press Log In Out 2 Type admin then touch Next 3 Type your password then touch Done Note The system administrator user name is admin and the default password is 1111 CentreWare Internet Services CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the
116. ched paper with the holes to the left Load labels face up with the top edge toward the front of the tray For short edge feed insert letterhead and pre printed paper face down with the top edge to the left Load hole punched paper with the holes toward the back Load labels face up with the top edge to the right Note Do not load paper above the maximum fill line Overfilling the tray can cause the printer to jam WorkCentre 7220 7225 Multifunction Printer 55 User Guide Paper and Media d 8 9 56 Adjust the length and width guides to fit the paper Close the tray Do one of the following To confirm the paper size type and color when a tray is set to Fully Adjustable touch Confirm To select a new paper size touch Size To select a new paper type touch Type To select a new paper color touch Color When finished touch Confirm To change the paper size type or color when the tray is set to Dedicated mode press the Machine Status button Then touch Tools gt Device Settings gt Paper Management gt Tray Contents Select the tray touch Change Size or Change Description then touch Save Notes To change the size type and color of paper when the control panel is locked log in as the system administrator For details see Changing Paper Size Type and Color on page 60 If this feature does not appear log in as a system administrator For details see Logging In as
117. codes in the following list e Facility Interface Code FIC O2LS2 e Service Order Code SOC 9 0Y WorkCentre 7220 7225 Multifunction Printer 253 User Guide Regulatory Information Ay CAUTION Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack If this Xerox equipment causes harm to the telephone network the Telephone Company could temporarily discontinue service to the telephone line to which it is connected If advance notice is not practical the Telephone Company notifies you of the disconnection as soon as possible If the Telephone Company interrupts your service they can advise you of your right to file a complaint with the FCC if you believe that it is necessary The Telephone Company could change its facilities equipment operations or procedures which could affect the operation of the equipment If the Telephone Company changes something that affects the operation of the equipment they should notify you in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this Xerox equipment please contact the appropriate service center for repair or warranty information Contact information is contained in the Machine
118. color characteristics of the document You can create several sentences to more precisely control the color content of the document As you create a Color By Words sentence it appears in the window below the selection fields The sentence structure is made of three parts What Color to Change provides a list to select a color or range of colors to adjust such as All Foliage Green Colors How Much Change lets you select how much effect to make such as A Lot More to the selected color What Type of Change lets you select the type of change such as Vivid from a list The Color Adjustments tab provides a set of six sliders for adjusting the individual components of the selected colors You can use the sliders to adjust the lightness contrast saturation cyan magenta and yellow components of the color 80 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Printing Cover Pages A cover page is the first or last page of a document You can select paper sources for the cover pages that are different from the source used for the body of a document For example you can use your company letterhead for the first page of a document You can also use heavyweight paper for the first and last pages of a report You can use any applicable paper tray as the source for printing cover pages Select one of these options for printing cover pages e No Covers does not print cover pages No cover pages are added to the docume
119. d aera 79 Printing Multiple Pages to a Single SMEG ascciscssvevccsscssvcacsscnvssasneciseineseessiocassassioosatancdondermanaianieas 79 Printing BOOKS sccssscsussavsssesstonscewcsstecescennstenssesddeoasntasactassetedscssstdecetustenssduuteouetd s evactauternsteusenidbiettentiaceverssisccedes 79 Using Image Options ssesscscescccassacesdsansscussdecceschcaesscosanssnnsecotesvssasese a a AEE Ea A ERRE ie 80 Printing Cover PAGES sxccssscc ccscccsiensansccucsanseadeonssusscsconssonsansseudebebvevdonssuseccennsdensnaussuvesebeads cnssayecusenvetasneaseousdentudecnnase 81 Printing Insert PAGES aasa EAEE EEEE EEEE SAREE ATERA VAESEST REES 81 Printing Exception PageSsiiesiccineninreene ean ERANA RRAK R 81 SCAUN Ores nee e A EAE E E E O EEE a 82 Printing WatermaiKSsserssrsssedsnisornn nerina E RE ENNART 83 Printing Mirror Trig OS sss sins cciscs test sies sien atascanndctac ent sansdndsvsn posse onassdndcendabeedeSensponcesbaseasdeadsheavonsd sind aaae 84 Creating and Saving Custom SIZES inin E EEEE EES 84 Selecting Job Completion Notification for WiNdOWS ssscsssesssecssnecseecsseeesnecssssesnsescssssesseeesnseessees 85 P inting Special Job Type S isrrsesrannanimsnssniinnnacnomonsenianani nnana ERER Ra 86 Secure PINean a a i A Aa R 86 Sample Setane n EERE AE R A E ee 87 Delay PHI sdcaticccrnceintevicsiaentnencaiansatarelanninnianin REENE KEE AEE EENE 88 Saved JO Diiieiatissiaiiiarti o iia a ESRA ER EER 88 Held Print JODS cus texs ences satnseenanedl
120. d before you plug in the printer WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance Cleaning the Printer This section includes e Cleaning the Document Glass and Document Cover ssissiccscsssacscassscisndessccosassosscsacsuasesassechoctestanseshvatesdineshovatnaas 171 Cleaning the Docent Feed Role ccncucccncnacncinuonanuaiead examines 172 Cleaning thie Printer Eten aeransnnan ean E E NN EN AEREE 173 e Cledning the Printer LceniGl casccans ra ancien saps a canta E EAEE 174 Cleaning the Document Glass and Document Cover To ensure optimum print quality clean the document glass regularly Cleaning helps avoid output with streaks smears and other marks that transfer from the glass while scanning documents 1 Use a lint free cloth lightly dampened with Xerox Lens mirror Cleaner or another suitable non abrasive glass cleaner Clean the document glass and the CVT glass to its left 2 Use a lint free cloth and Xerox Cleaning Fluid to clean the underside of the document cover and the document feeder ALAS WorkCentre 7220 7225 Multifunction Printer 171 User Guide Maintenance Cleaning the Document Feed Rollers Dirt on the document feed rollers can cause paper jams or deteriorate print quality For best performance clean the document feed rollers once a month 1 Lift the lever and open the top cover of the document feeder 2 While turning the rollers wipe them with a clean lint free
121. dministrator configures the file repository settings Using CentreWare Internet Services you can add your own scan destinations to templates Scanning to a Predefined Network File Repository To scan an image and send it to a predefined network file repository 1 Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Workflow Scanning tab Touch the Down arrow then select All Templates from the drop down menu From the list select the template that the system administrator created The template defines the scan settings as well as the destination of the image 6 Tochange any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 7 Press the green Start button Se oe IS WorkCentre 7220 7225 Multifunction Printer 127 User Guide Scanning Adding a Scan Destination 1 oN sO 0o to 11 12 128 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Click the Scan tab In the Display area select Templates Under Template Operations click Create New Template In the New Distribution Template area under Add Destination to Template click Enter a Scan Destination Click the Friendly Name field then create a name for the template Under Protocol select an option Configure t
122. e you can adjust colors to be brighter or cooler To select a preset color effect 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Color Presets Note This feature is not available when Output Color is set to Black and White 3 On the Color Presets screen touch the desired preset color effect The sample images show how the colors are adjusted 4 Touch OK WorkCentre 7220 7225 Multifunction Printer 103 User Guide Copying Adjusting the Color Balance If you have a color original you can adjust the balance of the printing colors between cyan magenta yellow and black before printing your copy To adjust the color balance 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Color Balance Note This feature is not available when Output Color is set to Black and White 3 To adjust the density levels of all four colors a On the Color Balance screen touch Basic Color b Move the sliders to adjust the level for each color 4 To adjust the highlight midtone and shadow density levels by color a Onthe Color Balance screen touch Advanced Color b Touch the color you want to adjust c Move the sliders to adjust the levels for highlights midtones and shadows d Repeat the previous two steps for additional colors 5 Touch OK 104 WorkCentre 7220 7225 Multifunction Printer User Guide Copying Layout Settings This secti
123. e If more than one condition occurs only one appears on the control panel To view a complete list of active fault and alert messages 1 At the printer control panel press the Machine Status button 2 Touch the Active Messages tab WorkCentre 7220 7225 Multifunction Printer 231 User Guide Troubleshooting 3 Touch the Down arrow and select Faults Alerts or Faults amp Alerts 4 To view details touch a fault or alert Viewing the Fault History on the Control Panel When faults occur they are logged in to a fault history file by date time and fault code Use this list to identify trends and resolve problems To view the fault history 1 At the printer control panel press the Machine Status button 2 Touch the Active Messages tab 3 Touch Fault History The screen displays the number date time and image count for each fault code Using the Integrated Troubleshooting Tools You can use several integrated tools such as Information pages and CentreWare Internet Services to troubleshoot print quality problems and jams Printing Information Pages 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages then touch the desired information page 3 Touch Print Note Information pages can also be printed from CentreWare Internet Services Specifying the Source Tray for Printing Information Pages 1 At the printer control panel press the Machine
124. e consistently high quality prints If you observe print quality problems use the information in this section to troubleshoot the problem For more information go to www xerox com office WC7220_WC7225support Ay CAUTION The Xerox Warranty Service Agreement or Xerox Total Satisfaction Guarantee does not cover damage caused by using unsupported paper or specialty media The Xerox Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your local representative for details Notes e To ensure consistent print quality the toner cartridges and imaging units for many models of equipment are designed to cease functioning at a predetermined point e Grayscale images printed with the composite black setting increment the color pages counter because color consumables are used Composite black is the default setting on most printers Controlling Print Quality Various factors can affect the quality of the output of your printer For consistent and optimum print quality use paper designed for your printer and correctly set the Print Quality Mode and Color Adjustments Follow the guidelines in this section to maintain optimum print quality from your printer Temperature and humidity affect the quality of the printed output For details see Environmental Specifications on page 240 220 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Paper and Medi
125. e control panel Paper and Media Information Pages for information on supported paper or see Supported Paper on page 50 WorkCentre 7220 7225 Multifunction Printer 211 User Guide Troubleshooting Troubleshooting Paper Jams This section includes e Multiple Sheets Pulled Together e Jams in the Document Feeder e Paper Misfeeds and Paper Size Jams e Label and Envelope Misfeeds Paperjam Message Stays OM sisi ccastescessasestosszetessctncralovaatecepelesostoerssteenetnetals e Jams During Automatic 2 Sided Printing Multiple Sheets Pulled Together Probable Causes Solutions The paper tray is too full Remove some of the paper Do not load paper past the fill line The edges of the paper are not even Remove the paper align the edges and then reload it The paper is moist from humidity Remove the paper from the tray and replace it with new dry paper Too much static electricity is present e Try anew ream of paper e Do not fan transparencies before loading in tray Using unsupported paper Use only Xerox approved paper For details see Supported Paper on page 50 Humidity is too high for coated paper Feed paper one sheet at a time Jams in the Document Feeder Probable Causes Solutions Unsupported paper of the wrong size Use only Xerox approved paper For details see Supported Paper on thickness or type page 50 Originals are torn previously stapled bent or Ensure that the originals are not torn ben
126. e green Start button The sample copy is printed OY NS Print the remaining copies or delete the job To release and print the remaining copies of the job touch Submit Job If the sample copy is unsatisfactory touch Delete All Segments Saving Copy Settings To use a particular combination of copy settings for future copy jobs you can save the settings with a name and retrieve them for later use To save the current copy settings 1 Press the Services Home button then touch Copy 2 Touch the Job Assembly tab then touch Save Current Settings 3 Using the touch screen keyboard type a name for the saved settings 4 Touch OK Retrieving Saved Copy Settings You can retrieve and use any previously saved copy settings for current jobs Note To save the copy settings with a name see Saving Copy Settings on page 119 To retrieve saved settings 1 Press the Services Home button then touch Copy 2 Touch the Job Assembly tab then touch Retrieve Saved Settings 3 Touch the desired saved setting Note To delete a saved setting touch the setting then touch Delete Settings 4 Touch Load Settings The saved settings are loaded for the current copy job WorkCentre 7220 7225 Multifunction Printer 119 User Guide Scanning This chapter includes Basie SCANIA eraai a E 122 SC TNA FOE aE erence ere Scere arte rune te tereerntrr frtertbreereermrtre freer 124 Scanning te Network Pile Repositori ES sicnssiocetrie
127. e in a telephone number when transmitting a fax Alphanumeric keypad enters alphanumeric information Services returns to the active service from the Job Status or Machine Status screens or to a preset service Job Status displays lists of the active or completed jobs on the touch screen Machine Status displays the status of the printer on the touch screen USB Port provides USB Flash drive connection for storage use in Scan to USB and Print from USB functions WorkCentre 7220 7225 Multifunction Printer User Guide Integrated Office Finisher 4 5 1 Staple Cartridge 4 Center Tray 2 Finisher Front Door 5 Integrated Office Finisher 3 Finisher Top Cover WorkCentre 7220 7225 Multifunction Printer User Guide Features 27 Features Office Finisher LX 5 s VA ISS sF ae RS EZ Nr i Wil e N wD ry _h _ Front Transport Cover aah Booklet Maker Staple Cartridge optional 9 Finisher Top Cover 10 Right Tray Hole Punch Waste Container optional Hole Punch Unit optional Center Tray 11 Creaser Unit optional Right Tray Attachment 12 Staple Cartridge Booklet Maker optional 13 Finisher Front Cover 14 Office Finisher LX pO GT EN a Booklet Maker Side Cover optional Wireless Network Adapter The wireless network adapter is a USB device that transfers data between the printer and a wireless loca
128. e installed on the embedded Web server in the printer It allows you to configure and administer the printer from a Web browser CentreWare Internet Services requires e A TCP IP connection between the printer and the network in Windows Macintosh UNIX or Linux environments e TCP IP and HTTP enabled in the printer e Anetwork connected computer with a Web browser that supports JavaScript For details see the Help in CentreWare Internet Services or the System Administrator Guide More Information You can obtain more information about your printer from these sources Resource Location Installation Guide Packaged with the printer Other documentation for your printer www xerox com office WC7220_WC7225docs Recommended Media List United States www xerox com paper European Union www xerox com europaper Technical support information for your printer www xerox com office WC7220_WC7225support including online technical support Online Support Assistant and driver downloads Information about menus or error messages Press the control panel Help button Information Pages Print from the control panel or from CentreWare Internet Services click Status gt Information Pages CentreWare Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer www xerox com office WC7220_WC7225supplies A resource for tools and information including www xerox com office businessresourcecenter i
129. e or enlarge the percentage using the alphanumeric keypad touch the current displayed value e Presets X Y allow you to select from a list of preset values Touch More for additional preset values To reduce or enlarge the width and length of the image by different percentages touch Independent e Width X allows you to reduce or enlarge the width of the image incrementally using the alphanumeric keypad or the Plus and Minus buttons e Length Y allows you to reduce or enlarge the length of the image incrementally using the alphanumeric keypad or the Plus and Minus buttons e Presets Y X allow you to select from a list of preset values Touch More for additional preset values Touch OK WorkCentre 7220 7225 Multifunction Printer 115 User Guide Copying Selecting the Paper Tray Select a paper tray loaded with the desired paper to make copies on letterhead colored paper transparencies or different paper sizes To select the tray to use for ID card copies 1 Press the Services Home button then touch ID Card Copy 2 Touch the ID Card Copy tab 3 Under Paper Supply touch the desired tray 4 If the desired tray is not listed select another tray a Touch More for additional options b Touch the desired tray c Touch OK Specifying the Original Type The printer optimizes the image quality of the copies based on the type of images in the original document and how the original was created To specify
130. e res ee enemas ean tenures 198 gt Cleaning Jams at Trays Baa acsssscsszsccss soz ctasscosstessisacsusaccacceassdadason eacsachdcaabecadszeceacedacrascadibvastheehasacrdessabteadabaaseustacb insane 200 Ceomoglamsat May 5 xcectce n oust E E N ennalanay erences 203 Cleaning Jams GEDON A seeria arer E E a ES 204 CelaingJems ot Door Dosrsceccrerre e aa E A 206 lt Cledinglame in the Document Fedai sssirorersiiierpaiia a E 207 Clearing Jams inthe Integrated FiMmshetissaiisiiisnsana raain aa 209 A CAUTION To avoid damage always remove jammed paper carefully without tearing it Try to remove the paper in the same direction it normally moves through the printer Even a small piece of paper left in the printer can cause a jam Do not reload paper that has jammed Notes e Green handles and knobs provide access for clearing jams e To clear jams watch the video and follow the instructions on the control panel Clearing Jams at Tray 1 1 Open door A 2 Remove the jammed paper 196 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 3 Close door A 4 Open tray 1 5 N b 6 Verify that the paper is loaded correctly in the tray and that the guides are pressed firmly against the paper Note For a Paper Size Jam message remove the paper to adjust the paper guides For details see Paper Misfeeds and Paper Size Jams on page 213 j WorkCentre 7220 7225 Multifunct
131. e the tray the control panel prompts you to set the paper size type and color When tray 5 is set to Adjustable mode you can change paper settings each time you load the tray When you load paper into an empty tray the control panel prompts you to set the paper size type and color When a paper tray is set to Dedicated mode the control panel prompts you to load a specific paper size color and type If you move the guides to load a different paper size in trays 1 4 the control panel displays an error message Once you load the different paper change the size type and color of paper at the control panel to clear the error message To set the paper size type or color for a dedicated tray At the printer control panel press the Machine Status button Touch the Tools tab then touch Device Settings gt Paper Management Touch Tray Contents then select a dedicated tray Select Change Size or Change Description Scroll through the list as needed and touch the desired paper setting Touch Save i we NS a Note To access the Paper Management menu you can be required to log in as the system administrator For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs 60 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Printing on Special Paper This section includes Em olope Saana A I E T E E ET 61 Es al AEE AEA E E PEE E E r E E A AA TEE EE 63 Glosy Ca OE E E EE
132. eate a cover page with notes and set options Using the options you can select confirmation sheets send speed fax resolution send time and fax dialing options Notes e When the Fax job type is selected some features such as Edge Enhancement Thin Line Enhancement and Black Enhancement are turned off e Notall printer models support this feature To send a LAN fax 1 With the desired document or graphic open in your application open the Print dialog box For most software applications click File gt Print or press CTRL P Select your printer then click Properties to open the print driver dialog box On the Paper Output tab from the Job Type list select Fax Click Recipients ees Do one or more of the following Click the Phonebook button select a phone book from the list select a name from the upper list then add it to the Fax Recipients Repeat the procedure to add more names Click OK Click the Add Recipients button type the recipient name and fax number add other information then click OK Add new recipients as needed 6 To include a cover sheet click Cover Sheet then from the Cover Sheet Options list select Print a Cover Sheet 7 On the Cover Sheet information tab type notes that you want to appear on the cover sheet 8 On the Options tab select the options for this fax 9 Click OK 10 In the Printer Properties window click OK 11 In the Print window click OK 12 To confirm t
133. ect a finishing option to the right of the Finishing list click the arrow Note The print driver displays stapling positions on paper fed on the long edge If paper feeds on the short edge instead of the long edge the finisher can insert the staple in the wrong location 3 Toselect the output tray click the arrow to the right of the Output Destination field then select an option Automatically Select determines the output destination by the number of sets and the stapling option selected Multiple sets or stapled sets are sent to the finisher output tray Top Tray selects the output tray on top of the printer 72 WorkCentre 7220 7225 Multifunction Printer User Guide 4 Printing Stacker Tray selects the finisher output tray Do one of the following Tosave the settings click the arrow to the right of the Saved Settings field at the bottom of the window then click OK Tosend the job to the printer click OK Saving a Set of Commonly Used Printing Options for Windows You can define and save a set of options so that you can apply them to future print jobs To save a set of printing options 1 2 With the document open in your application click File gt Print Select the printer then click Properties Click the tabs in the Properties window then select the desired settings To save the settings click the arrow to the right of the Saved Settings field at the bottom of the window then clic
134. een keyboard to delete or modify the default text b Touch Save Change the file format and options a Touch File Format b On the File Format screen under Format select an option c Under Options for PDF PDF A XPS or TIFF select an option e Multi page creates a multi page document from the scanned images e 1 File Per Page creates a separate file for each page scanned d Under Options for PDF PDF A or XPS select an option e Image Only creates an unsearchable image of the scanned document e Searchable creates a searchable document of the scanned pages e For the searchable option select a language from the drop down menu f Touch OK Change the message a Touch Message b On the Message screen use the touch screen keyboard to type a message to appear with the images c Touch OK Change the Reply To address a Touch Reply To b On the Reply To screen use the touch screen keyboard to type an email address c Touch OK 10 Press the green Start button WorkCentre 7220 7225 Multifunction Printer 137 User Guide Scanning Scanning to a Destination This section includes e Sending a Scanned Image to a Destingtlon ccstcccuncnneiscienneon dommes 138 Use Scan to Destination to send scanned images to a remote destination such as an FTP server or a personal computer Sending a Scanned Image to a Destination Before scanning to a destination configure the destination folders on the server or share the folder on
135. eensieene tied aarceneaei aneedienndieieids gareentie ane acini bearers nines 91 Releasing Held Print J DS vsisi isisisi ritsikate airna iiaa 91 LETAT a E O10 p E E A A E EEA docu oantideassstieseiatsecets 92 Printing from a USB Flash Dive cscicsrcsiccstncceadanerenieninnen annA EERE a 92 Printing from Saved JOBSirisssseseiieiisisesissiiriiii sii iais ta i eek E KRR 92 Printing from Mailbox ous ceccesescrveeccsepeercontencnrensiinstaussasemrsreseraalemneatnseannaiiennendinrcik sa EENE eSa ENESESSE 93 Printing from CentreWare Internet Services ssescsnssccsssecnssscnsscsssescensecssssecssssconsesnseesssesesaneessscesenseeese 93 Copying 95 Basie COPYING essssssiesierarrersejesies suier ioiierii teitte o entia Ese aat E AETA EELSE EREEREER 96 Document GlaSS sgsresisuurousenennen en ins a ERR REER RER ales 96 Doc ment Feeder sin raeseusen xsiasemwecabaiivinis seatileha nua ae ae ee aa a aa aaa aas 97 Selecting Copy Setting Sirenene aissar ai srie is iA EErEE ANAE SEENE iaa EEEE EE EEEN 98 Basic SettihgS ressesie a A E E A RARE RA NN RER 99 Image Quality SettiNgs sisrererseho enaena t E E E R E E TR 102 Layout Setting Sasann a A RNS a R EE a A EEEa 105 OUTPUT Format SettiNg Sanisera asiaa aieiaa leiaat 108 ID G rd COP Yin rnise E E ER REE EEEE RRR EER 114 Advanced COPYING sssrinin i a EE a DAAE AKEE E EEEN EEEE RERE 118 Scanning 121 Basic SCANNING csssssdsscccssvescaicatessescidsnconssadudicscouusschiasscbecensvdeonsssluies tusedaiawebscensbeasc
136. elete a secure print job e Only the user that sent the job or the system administrator can delete a secure print job From the Print From menu you can view lists of saved jobs jobs stored on a USB Flash drive or jobs stored in printer folders You can select and print jobs from any of the lists To print the job see Printing Special Job Types on page 86 To view saved jobs 1 At the printer control panel press the Services button 2 Touch Print From then touch Saved Jobs 3 To view the saved jobs touch a folder 4 To see details about a job touch the job Managing Secure and Held Print Jobs When you send a secure print job the job is held until you release it by typing a passcode at the control panel To view a list of secure print jobs 1 At the printer control panel press the Job Status button 2 Touch Secure Print Jobs or My Secure Jobs For details see Secure Print on page 86 3 Note Only the user that sent the job or the system administrator can delete a secure print job If the system administrator has configured the Hold All Jobs feature any job sent to the printer is held until you release it For details see Releasing Held Print Jobs on page 91 Unidentified jobs are jobs that are not associated with a user name Unidentified jobs originate from a computer that does not require a user to log in Examples are a job sent from a DOS or UNIX window using LPR Port 9100 or from the Jobs tab in CentreWare Inte
137. ently eecsssssssssssssssssessnecsssecssecsneessscsssscsssssnecsnesssscssseseseecssecsacssseesnees 189 Printing Takes OO OMG sisecciescecesteccssvsscdetdessoncesvcssdctessdcstavecasteasersiacovcieslaverditciaveseadehdenchcvenstentertsUabioeetsataceeeses 190 Document Fails to Printsessi e A E T SRA RN 191 Document Prints from Wrong Tray secsssssssscsssssssssssesssscssecsseesseccssecssesesscsssssssessuessnessssesssessscsesseeseeesesseees 192 Printer is Making Unusual NoOiseS ccssssseecsssssseesssscssecsnecssecssecssscsssesesscssesessecsnecsscesasesssessseesusessteesnesseees 192 Automatic 2 Sided Printing Problems uu essssssssssssscsssssecssesssessseessscsssecssccesessnccssnecsuccsseessecssessseesneesees 192 Date and Time Are INCOrre ct ccssssssssssssssosscsnsssscsssessnscsssssssssssscesnsesscsssessnsesasecssccsassesseesnscaseesseesssesaseessessees 193 Scanner Errol S ni i aeea ase EE er aa aaar a eiea iesea ae aieia EAs 194 DTe La D EE EE E A A 195 Clearing Paper Jams esios E eae eee 196 Clearing Jams in the Office Finisher LX oe esssssssssesssessssssssssssssssesssssssscsssessnccssesssesssesssacseseseateesneesseess 209 Minimizing Paper JOIMS ws ssiscecciacaieectcsmsesiaatisenacamiavedlunvaweneltivarateaven aia EEA E EE EEEE 210 Troubleshooting Paper JAMS cssssscssssssesssessnssssesssesssssssessussssseesuecssesssccssesssssessscssecessessncsasecssecssceeseeesneesss 212 Cl dring Staple JAMS ssscastecsecesscdesdesssscascsesle
138. entre 7220 7225 Multifunction Printer 73 User Guide Printing 4 Tosend the job to the printer click OK Saving a Set of Commonly Used Printing Options for Macintosh You can define and save a set of options so that you can apply them to future print jobs To save a set of printing options With the document open in your application click File gt Print Select your printer from the Printers list Select the desired printing options from the drop down lists in the Print dialog box Click Presets gt Save As Type a name for the printing options then click OK to save the set of options in the Presets list To print using these options select the name from the Presets list a a 74 WorkCentre 7220 7225 Multifunction Printer User Guide Managing Jobs This section includes Managing Jobs atthe Control Poel ssssnasisir iaaa a 75 lt Manedingd Secure and Held Print IOUS sccsecncndntucunnietonaiennmnnleanananuaenmminaiies 76 e Managing Jobs in CentreWare Internet Services eseeeeesessssssseseesesceteorersosssssssssseeseecereerorsrsssssssssseseseereerererse Tf Managing Jobs at the Control Panel From the control panel Job Status you can view lists of active jobs secure jobs or completed jobs You can pause delete print or view job progress or job details for a selected job For details see Printing Special Job Types on page 86 To pause printing 1 At the control panel press the Interrupt button The p
139. er 1 Open the front door 2 Turn on the main power switch WorkCentre 7220 7225 Multifunction Printer 39 User Guide Installation and Setup 3 Close the front door 4 Turnon the secondary power switch Note When the optional Office Finisher LX is installed the secondary power switch is behind a clear plastic door Secondary Power Switch Secondary Power Switch with Office Finisher LX To connect a cable or move the printer turn off both power switches To turn off the printer 1 Ensure that there are no jobs in the queue 2 Turn off the secondary power switch then wait 10 seconds after the touch screen goes dark before proceeding Note When the optional Office Finisher LX is installed the secondary power switch is behind a clear plastic door 3 Open the front door 4 Turn off the main power switch 5 Close the front door Initial Printer Setup Make sure that the printer is set up before installing the printer software Setup includes enabling the optional features and assigning an IP address for the Ethernet network connection If the printer has not been previously turned on and configured see the System Administrator Guide at www xerox com office WC7220_WC7225docs 40 WorkCentre 7220 7225 Multifunction Printer User Guide Installation and Setup USB Cover To prevent users from accessing the USB port on the front of the printer install the USB cover While the cover prevent
140. er the Finisher Top Cover 1 2 Pull up the lever on the top cover WorkCentre 7220 7225 Multifunction Printer 209 User Guide Troubleshooting 3 Remove the jammed paper Note If the paper is torn remove all torn pieces from the finisher 4 Close the top cover of the finisher Clearing Jams in the Office Finisher LX Transport 1 Lift the handle of the center tray straight up to open the transport cover 2 Remove the jammed paper Note If the paper is torn remove all torn pieces from the finisher 3 Close the transport cover Minimizing Paper Jams The printer is designed to function with minimal paper jams using Xerox supported paper Other paper types can cause jams If supported paper is jamming frequently in one area clean that area of the paper path To avoid damage always remove jammed paper carefully without tearing it Try to remove the paper in the same direction it normally moves through the printer Even a small piece of paper left in the printer can cause a jam Do not reload paper that has jammed 210 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting The following can cause paper jams Selecting the incorrect paper type in the print driver Using damaged paper Using unsupported paper Loading paper incorrectly Overfilling the tray Adjusting the paper guides improperly Most jams can
141. es card reader authentication you identify yourself by swiping a magnetic or proximity card at the control panel and typing a passcode Note The system administrator can allow you to type your user name and password when Smart Card authentication is the primary authentication method If the administrator configures an alternative authentication method and you misplace your card you can still access the printer 30 WorkCentre 7220 7225 Multifunction Printer User Guide Features Authorization Authorization is the function of specifying the features that you are allowed to access and the process of approving or disapproving your access The system administrator can configure the printer to allow you to access the printer but restrict your access to certain features tools and services For example the printer can allow you access to copying but restrict your access to color printing The system administrator can also control your access to features at specific times during the day For example the system administrator can restrict a group of users from printing during peak business hours If you attempt to print using a restricted method or during a restricted time the job does not print Instead the printer prints an error page and the job appears with an error message in the Job Status lists Where the system administrator stores the authorization information determines the authorization type e Local authorization stores the login infor
142. es on one side only 2 Sided Print prints the exception pages on both sides of the paper and flips the pages on the long edge The job then can be bound on the long edge of the pages 2 Sided Print Flip on Short Edge prints the exception pages on both sides of the paper and flips the pages on the short edge The job then can be bound on the short edge of the pages Use Job Setting prints the job using the attributes shown in the Job Settings box e Job Setting displays the attributes of the paper for the remainder of the job Note Some combinations of 2 sided printing with certain paper types and sizes can produce unexpected results Scaling You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 In Windows the Scale Options are located in the print driver on the Printing Options tab To access the Scale options click the arrow at the right side of the Paper field then select Other Size e No Scaling does not increase or decrease the size of the image from the original e Automatically Scale changes the print from one standard paper size to another standard paper size The Original Document Size is scaled to fit on the selected output paper size shown in the Output Paper Size field e Manually Scale changes the output print size by the percentage entered into the field under the graphic to the right of the Scale Options 82 WorkCentre 7
143. ets in the lower left corner of the screen and select a preset from the drop down menu 4 Touch OK Erasing the Edges of Copies You can erase content from the edges of your copies by specifying the amount to erase on the right left top and bottom edges To erase edges on copies 106 WorkCentre 7220 7225 Multifunction Printer User Guide Copying Press the Services Home button then touch Copy Touch the Layout Adjustment tab then touch Edge Erase On the Edge Erase screen select an option All Edges erases all four edges by the same amount To specify the amount to erase from the edge touch the All Edges arrows Individual Edges specifies different amounts for the edges To specify the amount to erase from each edge touch Side 1 then touch the Left Right Top and Bottom arrows To specify the amount to erase from each edge touch Side 2 then touch the Left Right Top and Bottom arrows or touch Mirror Side 1 Note You can use preset values that were previously saved by the system administrator Touch Presets in the lower left corner of the screen and select a preset from the drop down menu Touch OK Inverting the Image You can invert your original as a mirror image or as a negative image You can use one or both of these options To invert the image 1 2 3 Press the Services Home button then touch Copy Touch the Layout Adjustment tab then touch Invert Image On the Invert Image screen
144. ettings tab then touch Resolution 3 On the Resolution screen touch the desired resolution 72 dpi produces acceptable image quality for onscreen viewing and the smallest file size 100 dpi produces good image quality for onscreen viewing and small file size 150 dpi produces good image quality for onscreen viewing and small file size 200 x 100 dpi produces good image quality and moderate file size 200 dpi produces good image quality and moderate file size This setting is the default 300 dpi produces high image quality and large file size 400 dpi produces higher image quality and larger file size 600 dpi produces the highest image quality and the largest file size 4 Touch OK Note Check with the system administrator to determine the largest file size that the email system allows Setting the Quality and File Size The Quality File Size option lets you choose from three settings that balance the quality of the image and the size of the file Higher quality images result in larger file sizes which are not ideal for sharing and transmitting over the network To set the Internet fax quality and file size 1 Touch the Services Home button then touch Internet Fax 2 Touch the Advanced Settings tab then touch Quality File Size 3 On the Quality File Size screen use the slider to select a setting The settings range from Normal Quality and Small File Size to Highest Quality and Largest File Size
145. ferences appears in the Help window on two tabs e Contents provides a list of the tabs at the top and the areas at the bottom of the Printing Preferences window Use the Contents tab to find explanations for each of the fields and areas in Printing Preferences e Search provides a field where you can enter the topic or function for which you need information Windows Printing Options Setting Default Printing Options for Windows When you print from any software application the printer uses the print job settings specified in the Printing Preferences window You can specify your most common printing options and save them so that you do not have to change them every time you print WorkCentre 7220 7225 Multifunction Printer 71 User Guide Printing For example if you want to print on both sides of the paper for most jobs specify 2 sided printing in Printing Preferences To select default printing options 1 Navigate to the list of printers on your computer For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers For Windows Server 2003 and later click Start gt Settings gt Printers For Windows 7 click Start gt Devices and Printers 2 Inthe list right click the icon for your printer and click Printing Preferences 3 Inthe Printing Preferences window click a tab select the options then click OK to
146. field Touch Enter Internet Fax Number use the alphanumeric keypad to enter the number then touch OK To mark a contact as a favorite to the right of the global address book email fax or Internet fax fields touch the corresponding star To save the contact to the Device Address Book touch OK WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Editing or Deleting Favorites in the Device Address Book oy rE we Press the Services Home button then touch Fax Touch Address Book Touch the Down arrow then touch Contacts or All Contacts Touch the desired entry using the scroll arrows as needed Touch Details To mark a contact as a favorite to the right of the global address book email fax or Internet fax fields touch the corresponding star To delete a favorite to the right of the global address book fax or Internet fax field touch the corresponding orange star Touch OK To return to the main menu press the Services Menu button WorkCentre 7220 7225 Multifunction Printer 167 User Guide Maintenance This chapter includes General gine elo FLH 9 9 pemererertenreey eee terremereesre comer yierere A A A ten venrere rrrty pret rer venteereeniet er 170 Cean nae cs AUG cs ea E E werrtrr eye evra er eeerterey treet LZA Routine Maintenah lt eemepeereter tere att een tes tan E E RN 177 Billing and Usage IMMA Nessa a RR 183 Oeno AI MS asna E E a A AA 184 Moving the PinteTszssssrsnasieaaa A AA AGES 186
147. flow Scanning gt Scan to USB 3 Onthe USB Drive Detected screen touch Scan to USB To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 5 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored on your USB Flash drive 6 Remove your USB Flash drive from the printer WorkCentre 7220 7225 Multifunction Printer 135 User Guide Scanning Scanning to an Email Address This section includes e Sending a Scanned Image to an Email Address csccssscsssscccsctseasscassscedanssuastecsanstosacsuasovachsanineassssbesiveatenabntanoaiaais 136 e Setting Email Optom srecen nan R E R 137 When using this feature the images you scan are sent as email attachments Sending a Scanned Image to an Email Address Before scanning to email configure the email SMTP and From Field properties You must have at least one email address in the address book If email properties are not properly configured the Email icon appears grayed out on the touch screen To scan an image and send it to an email address 1 Load the original on the document glass or in the document feeder 2 Press the Services Home button then touch Email 3 To enter an email address a Touch New Recipient b Touch the Down arrow then select To or Cc or Bcc from the menu c Touch the Enter email address and select Add field then
148. for the fax you are sending has special requirements 148 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing To select the transmission speed for a fax 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Starting Rate 3 Touch an option 4 Touch OK Note Some telephone networks can require you to set the fax starting rate to Forced 4800 bps The slower data rate ensures a more reliable transmission of data Sending a Delayed Fax You can set a time in the future for the printer to send your fax job The delay can range from 15 minutes through 24 hours Note Before using this feature set the printer to the current time To specify the time to send your fax 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Delay Send 3 Touch Specified Time Touch the Hour field then touch the arrows to set a number Touch the Minute field then touch the arrows to set a number If your printer is set to display the 12 hour clock touch AM or PM 4 Touch OK The fax is sent at the specified time Sending Header Text The system administrator must set up this feature before you can use it For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs To include the fax header text 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Send Header Text 3 Touch
149. for the job Click the arrow to the right of the field and select a name from the list Click the arrow to the right of the field and select Use Document Name to use the name of the document Note The print driver retains 10 names When adding an 11th name the name used least is deleted automatically from the list To remove names from the list other than the selected name select Clear List In Save To or Folder Number specify where you want the file saved on the printer Do one of the following Type the name of the destination folder Click the arrow to the right of the field then select a folder name from the list Click the arrow to the right of the field then select Default Public Folder In the Save To field specify where you want the file saved on the printer Do one of the following Type the name of the destination folder Click the arrow to the right of the field and select a folder name from the list To print the job now and also save the job select the Print and Save check box To store your job at the printer select Private In the Passcode field type a passcode The passcode is associated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode In the Confirm Passcode field type the passcode again Click OK Verif
150. from CentreWare Internet Services You can print pdf ps pcl and xps files directly from CentreWare Internet Services without having to open another application or the print driver The files can be stored on a local computer hard drive mass storage device or network drive To print from CentreWare Internet Services 1 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Note If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 33 In CentreWare Internet Services click Print To select the file from a local network or remote location click Choose File select the file then click Open Under Printing select the desired options for the job To print the document click Submit Job Note To ensure that the job was sent to the queue wait for the job submission confirmation message to appear before you close this page WorkCentre 7220 7225 Multifunction Printer 93 User Guide Copying This chapter includes Dae COPYN eNA A ceca pencosscc a A RE e Seleting Copy S NIS aaen a E T SN WorkCentre 7220 7225 Multifunction Printer 95 User Guide Copying Basic Copying 1 To clear previous settings press the yellow Clear All button on the control panel 2 Load your original documents Use the document glass for single pages or paper that cannot be fed using the document feeder Place the first
151. g originals printed on thin paper text or images printed on one side of the paper can be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To change this setting 1 Press the Services Home button then touch ID Card Copy 2 Touch the Image Quality tab 3 Under Background Suppression touch Auto Suppression WorkCentre 7220 7225 Multifunction Printer 117 User Guide Copying Advanced Copying This section includes MME cot OPY IO Dinn AT A ver misreesrers EREA 118 Pointinga Sample a ee inaenea S aenamionain 119 amp SINI COPY SENI Seann N 119 Remeving Saved Copy SeN acres eee E EA ARAA 119 Building a Copy Job Use this feature to produce complex copy jobs that include a variety of originals requiring different copy settings Each segment of the job can have different copy settings Once all the segments are programmed scanned and temporarily stored in the printer the copy job prints To build a copy job with multiple segments 1 2 118 Press the Services Home button then touch Copy Program and scan the first segment Load the originals for the first segment Select the required settings such as layout adjustments image quality and options Touch the Job Assembly tab then touch Build Job gt On Select or clear the Display this window between segments check box Touch Options Select or clear the Turn Build Job Off
152. guides are pressed firmly against the paper Note For a Paper Size Jam message remove the paper to adjust the paper guides For details see Paper Misfeeds and Paper Size Jams on page 213 WorkCentre 7220 7225 Multifunction Printer 201 User Guide Troubleshooting 7 Push the tray completely back into the printer 8 Verify the size type and color of the paper Change the selection for any incorrect setting 9 On the printer touch screen touch Confirm al i 202 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Clearing Jams at Tray 5 1 Remove any paper from tray 5 A PA LA CA 2 If you did not find jammed paper push up the latch on the left side of the printer to open door A Ay WARNING Internal parts of the printer can be hot Use caution when doors and covers are open 3 Remove any remaining jammed paper in tray 5 4 Close door A WorkCentre 7220 7225 Multifunction Printer 203 User Guide Troubleshooting 5 Replace the paper in the tray Note Do not load paper above the maximum fill line Overfilling can cause paper jams Se lt Ss EZ 6 Verify the size type and color of the paper Change the selection for any incorrect setting 7 On the printer touch screen touch Confirm Clearing Jams at Door A 1 Open tray 5 and door A 2 Remove the jammed paper 204 WorkCentre 7220 7225 Multifunction Printer User Guide Tr
153. h the list then select an option To print the Supplies Usage page touch Print Supplies Report To return to the other supplies screen touch Close Oyo oe To return to the main screen press the Services Home button Recycling Supplies For information on Xerox supplies recycling programs go to www xerox com gwa Supplies include a prepaid return label Please use it to return used components in their original boxes for recycling WorkCentre 7220 7225 Multifunction Printer 185 User Guide Maintenance Moving the Printer 186 Always turn off the printer and wait for the printer to shut down To turn off the printer verify that there are no jobs in the queue then turn off the secondary power switch first Wait 10 seconds after the touch screen goes dark then turn off the main power switch For details see Turning the Printer On and Off on page 39 Disconnect the power cord from the back of the printer Keep the printer level to avoid spilling toner Note When moving the printer over a long distance remove the drum cartridges and toner cartridges to prevent toner from spilling Pack the printer inside a box CAUTION Failure to repackage the printer properly for shipment can result in damage not covered by the Xerox Warranty Service Agreement or Total Satisfaction Guarantee The Xerox Warranty Service Agreement or Total Satisfaction Guarantee do not cover damage to the printer caused by improper moving The Xerox
154. he Configuration Report from the control panel the problem is in the printer To find the source of the problem 1 At the control panel print the Troubleshooting Print Quality Pages For details see Printing the Troubleshooting Print Quality Pages on page 223 2 If the prints are too light to see print details verify the following The printer is loaded with undamaged dry supported paper The toner levels of one or more of the toner cartridges is not too low 3 If the pages are printed with a solid color one or more of the drum cartridges could be defective Correct the problem before continuing 4 If the colors of the pages do not match your expectations run the control panel Print Calibration 5 Compare the print quality problems in your document to each of the examples in the Troubleshooting Print Quality Pages If you find a match in the Troubleshooting Print Quality Pages look in the Solutions column for the action to take to resolve the problem If the problem persists for online support information go to www xerox com office WC7220_WC7225support Performing the Print Calibration Procedure 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Troubleshooting gt Calibration gt Print Calibration gt Next 3 Follow the onscreen instructions to run the Print Calibration procedure Print Quality Problems and Solutions Use the following table to find solut
155. he Office Finisher LX Ay WARNING Do not perform this procedure while the printer is printing 1 Open the finisher side cover 2 If the staple cartridges are not visible grip the vertical panels at the left and right of the opening and slide them to the center 180 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance 3 Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher 4 Hold the tabs on both sides of the new staple cartridge and insert it into the original position in the finisher Note If you have trouble inserting the cartridge ensure that the staples are positioned correctly in the cartridge Note The booklet maker uses two staple cartridges Booklet stapling requires that both staple cartridges contain staples 5 Repeat the procedure for the other staple cartridge 6 Close the finisher side cover Emptying the Hole Punch Waste Container A message appears on the control panel when the hole punch waste container is full WorkCentre 7220 7225 Multifunction Printer 181 User Guide Maintenance Emptying the Hole Punch Waste Container in the Office Finisher LX Ay WARNING Do not perform this procedure while the printer is printing 1 Lift the finisher transport top cover then open the front transport cover oe 2 3 Empty the container 4 Insert the container all the way into the finisher 5 C
156. he Paper field then select Other Size gt Output Paper Size gt New 3 Inthe New Custom Size window enter the height and width of the new size Then using the Units icon in the lower left select Inches or Millimeters Enter a title for the new size in the Name field then click OK to save To create and save custom sizes for Macintosh In the application click File gt Page Setup Click Paper Sizes then select Manage Custom Sizes To add a new size in the Manage Paper Sizes window click the plus sign At the top of the window double click My Custom Size then type a name for the new custom size Enter the height and width of the new custom size Click Print Margins then select the printer from the list Or set the top bottom right and left margins 7 To save the settings click OK bw NP 84 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Selecting Job Completion Notification for Windows You can select to be notified when your job finishes printing A message appears on your computer screen with the name of the job and the name of the printer where it was printed Note This feature is only available on a Windows computer printing to a network printer To be notified when your print job completes 1 Click Notification 2 Click Notify for Completed Jobs Select an option Enabled turns on notifications Disabled turns off the Notification feature 3 Click OK WorkCentre 722
157. he Printer On and Off on page 39 WorkCentre 7220 7225 Multifunction Printer 13 User Guide Safety Emergency Turn Off If any of the following conditions occur turn off the printer immediately and disconnect the power cord from the electrical outlet Contact an authorized Xerox service representative to correct the problem if e The equipment emits unusual odors or makes unusual noises e The power cable is damaged or frayed e Awall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the printer e The printer is exposed to water e Any part of the printer is damaged Telephone Line Cord Ay WARNING To reduce the risk of fire use only No 26 American Wire Gauge AWG or larger telecommunication line cord Laser Safety This printer complies with laser product performance standards set by governmental national and international agencies and is certified as a Class 1 Laser Product The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance Ay WARNING Use of controls adjustments or performance of procedures other than those specified in this manual can result in hazardous radiation exposure 14 WorkCentre 7220 7225 Multifunction Printer User Guide Safety Operational Safety Your printer and supplies were designed and tested to meet strict safety requirements These include safety agency examination
158. he destination IP Address Port number or Host Name Port number Enter the name of the destination folder as needed In SMB the destination folder is the shared folder In Document Path enter the name of the sub folder within the destination folder then select a Filing Policy Enter a valid login name and password Note Use the login name for the computer that holds the destination folder The login name can include the domain name also such as domain name login name Click Add The template is stored on the printer hard drive WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Scanning to Your Home Directory The Scan to Home feature allows you to scan an image to your home directory Note To use the Scan to Home function you must log in with a valid user name and passcode For details see Logging In on page 31 To scan an image to your home directory 1 Si Gal Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select Scan to Home Templates from the menu From the list select the template that the system administrator created To change any of the scan settings use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 For more options touch the Advanced Settings tab For details see Selecting Advanced Settings on page 130 Press the
159. he following limits for compliance with Telecom Specifications For repeat calls to the same number There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next attempt For automatic calls to different numbers The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no less than five seconds between the end of one call attempt and the beginning of another For correct operation total of the RNs of all devices connected to a single line at any time should not exceed five WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information Product Safety Certification This product is certified by various NRTLs NCBs to the following safety standards e UL60950 1 CSA22 2 No 60950 1 USA Canada e IEC60950 1 CB Scheme WorkCentre 7220 7225 Multifunction Printer 257 User Guide Regulatory Information Material Safety Data Sheets For Material Safety Data information regarding your printer go to e North America www xerox com msds e European Union www xerox com environment_europe For the Customer Support Center phone numbers go to www xerox com office worldcontacts 258 WorkCentre 7220 7225 Multifunction Printer User Guide Recycling and Dispo
160. he image Sharpness sharpens or softens the image Saturation makes the image colors more vivid or pastel 4 Touch OK 102 WorkCentre 7220 7225 Multifunction Printer User Guide Copying Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To change this setting 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch OK Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To increase or reduce the contrast of the copies 1 Press the Services Home button then touch Copy 2 Touch the Image Quality tab then touch Image Enhancement 3 On the Image Enhancement screen adjust the contrast Auto Contrast allows the printer to set the contrast automatically Manual Contrast allows you to adjust the contrast manually To increase or decrease the contrast move the Manual Contrast slider up or down The middle position on the slider Normal does not change the contrast 4 Touch OK Selecting Color Effects If you have a color original you can adjust the color of the copy using preset color effects For exampl
161. he recipients click OK 164 WorkCentre 7220 7225 Multifunction Printer User Guide Using the Address Book This section includes e Adding an Individual Entry to the Device Address Book sssssccsmsscssssecssscsnsesssscccenescraseecnssceneesssecseneesese 165 Editing cin Individual Address Book Bi sca cscscss cs ccasccncesasosaced access acnearecseanshoasiloaieaars ananassae 166 e Editing or Deleting Favorites in the Device Address Book 0 sssssssssssssssssesssessneesssessssssssssssssssesseesseesneesssess 167 Adding an Individual Entry to the Device Address Book The Device Address Book can contain up to 5000 contacts If the Add button is unavailable the address book has reached its limit Before you can use this feature the system administrator must enable Create Edit Contact from Touch Screen for All Users To add a recipient to the Device Address Book 1 Press the Services Home button then touch Email 2 Touch New Recipient 3 Touch the Enter email address and select Add field then use the touch screen keyboard to type the email address 4 At the end of the address field touch the Add to Address Book icon To add the recipient to the address book touch Create New Contact To add the new recipient information to an existing address book contact touch Add to Existing Contact 5 To add name and company information for the new entry to the right of the contact field touch the i button a
162. heasell 155 e Specifying the Orientation Of the Original eesessssssssssesssssssssssssssssssecsscsssecsncesscssasssassssessuessassesseesnceseesaeess 156 _Speafying the Size of CEE cs cscoetcszcacnsatscestexosedetbica cue stay soenyenn i essere sassis eenia iaiaaeaia ssi ts 156 Sen User Finn N E E A 156 Bite Bsc cease cots eaa E AE AN E A 157 Adjusting Brightness You can lighten or darken the image To adjust the image 1 Press the Services Home button then touch Server Fax 2 Touch the Image Quality tab then touch Image Options 3 On the Image Options screen adjust the Lighten Darken slider up or down as needed 4 Touch OK Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To select Auto Suppression 1 Press the Services Home button then touch Server Fax 2 Touch the Image Quality tab then touch Image Enhancement 3 Under Background Suppression touch Auto Suppression 4 Touch OK Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 Press the Services Home button then touch Server Fax 2 Touch the Image Quality tab then touch Image Enhancement 3 On the Image Enhancement screen select
163. ides of the paper This is useful for duplicating a small image To repeat an image on a sheet of paper 1 2 3 Press the Services Home button then touch Copy Touch the Output Format tab then touch Page Layout gt Repeat Image Specify the number of images to print on the page Preset buttons repeat the image two four six or nine times on each side of the paper Specify Rows amp Columns allows you to determine the number of images To enter the number of rows and columns touch the Rows or Columns field then use the alphanumeric keypad or touch the arrows To rotate the paper select the Rotate check box Auto Repeat allows the printer to determine the maximum number of images that can fit on the currently selected paper size Touch Original Orientation and select Upright Images or Sideways Images from the drop down menu The sample page shows the image layout Touch OK WorkCentre 7220 7225 Multifunction Printer 113 User Guide Copying ID Card Copying This section includes COPYN OMID ol c Peemoneemeemert ates vise eermees A A R Sor meet rrr tree tren at 114 e Selecting Color or Black and White COpieS ssiiisssscssssnseiscsssacisssesscosossiseeasssassintoniceasssistosteeassasnetinstss asacenirnia 115 Red cing ot Enlarging the 1 1171 pameeepeceetamste ne veeteretenp rene stesnre ete acer eesintvie opr tsieclrernripnCrmnersnny erennentnperrtt ur ctnyer 115 6 Selsctimgithe Papel TA
164. idges are not visible grip the vertical panels at the left and right of the opening and slide them to the center 218 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 3 Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher 4 5 Hold the tabs on both sides of the staple cartridge and insert it into the original position in the finisher Note If you have trouble inserting the cartridge ensure that the staples are positioned correctly in the cartridge Note The booklet maker uses two staple cartridges Booklet stapling requires that both staple cartridges contain staples 6 Starting at Step 2 repeat the procedure for the other staple cartridge 7 Close the finisher side cover Clearing Hole Punch Jams Clearing Hole Punch Jams in Office Finisher LX If the printer stops printing and reports a hole punch jam empty the hole punch waste container For details see Emptying the Hole Punch Waste Container on page 181 After emptying the hole punch waste container locate and remove any paper jams WorkCentre 7220 7225 Multifunction Printer 219 User Guide Troubleshooting Print Quality Problems This section includes Controlling Py isis a arta a E cacuoa eaten macnn 220 amp Troubleshooting Print Quality ProblernS isc cctatacieeecescecaersiesesacnss eencyetnesacast asa nhestauadaeantoriaeanecosesnnaeeletis 223 Your printer is designed to produc
165. idual or Group from the drop down menu Touch the Up or Down arrows to scroll through the list touch the desired contact then select Add to Recipients from the drop down menu Select and add more contacts or touch Close To include a cover sheet a Touch Cover Sheet gt On b Touch the To field use the touch screen keyboard to type the name of the recipient then touch Save c Touch the From field use the touch screen keyboard to type the name of the sender then touch Save d To add a comment do one of the following e Touch an existing comment then touch Save e Touch an lt Available gt comment touch Edit use the touch screen keyboard to type the text then touch Save Notes e To delete an existing comment touch the comment then touch Clear Touch Clear to confirm the action e To edit an existing comment touch the comment then touch Edit Use the touch screen keyboard to change the comment then touch Save Touch 2 sided Scanning and select an option WorkCentre 7220 7225 Multifunction Printer User Guide wo ON Faxing Touch Original Type and select an option Touch Resolution and select an option Select more options as needed For details see Selecting Fax Options on page 146 Press the green Start button The printer scans the pages and transmits the document when all pages have been scanned Note To pause the job press the Stop button On the touch screen touch Resume Scanning to contin
166. ime format 3 Click OK 4 Select other desired printing options and click OK 5 Click OK or Print Note To print the job after you send it but before the scheduled time release the job at the printer control panel Saved Job Saved Job or Store File in Folder stores a public or private job in the printer and prints the job as requested at the printer control panel This option is useful for documents that you print frequently You can assign a passcode to a private job to prevent unauthorized printing To print saved jobs see Printing from Saved Jobs on page 92 88 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Sending a Public Saved Job 1 2 N Oy Ui ge 99 10 11 12 13 14 15 On the Printing Options tab from the Job Type list select Saved Job In the Saved Job window for Job Name do one of the following Type a name for the job Click the arrow to the right of the field and select a name from the list Click the arrow to the right of the field and select Use Document Name to use the name of the document Note The print driver retains 10 names When adding an 11th name the name used least is deleted automatically from the list To remove names from the list other than the selected name select Clear List In Save To or Folder Number specify where you want the file saved on the printer Do one of the following Type the name of the destination folder
167. includes Loadmo Paperin Troys a Weert center reenter seerprentererr eerie ctrrenreverresmrctert re coprert venntrtciersye ters enerey herp eerricare enter et 54 Ee Paperit TION Sines ices AS 57 Setting the Guide Locks in the 500 Sheet Adjustable TrayS ceecsssssssssssssssssscesseesssessssesssessasssasessessssessseess 59 Changing Paper Size Type and Coloi serssincscisseniniinneninsdanee riia i AA 60 Loading Paper in Trays 1 4 1 54 Pull out the tray until it stops N Ensure that the guide locks are set in the correct position for the standard or custom size paper you are loading For details see Setting the Guide Locks in the 500 Sheet Adjustable Trays on page 59 Remove any paper that is a different size or type Move the length and width guides out a Pinch the guide lever on each guide b Slide the guides outward until they stop c Release the levers WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Flex the sheets back and forth and fan them then align the edges of the stack on a level surface This procedure separates any sheets that are stuck together and reduces the possibility of jams Note To avoid jams and misfeeds do not remove paper from its packaging until you are ready to use it Load the paper in the tray Do one of the following For long edge feed insert letterhead and pre printed paper face down with the top edge toward the front Load hole pun
168. ing a Fax Job Use this feature to fax an assorted group of originals each with different settings Each segment is programmed and scanned and the images are stored temporarily in the printer Once all segments have been stored the individual segments are faxed as a single job To build a fax job 1 Press the Services Home button then touch the appropriate fax 2 Address the fax using one or more of the available options The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch Save Address Book allows you to access the printer address book Favorites allows you to access selected favorite individual or group contacts from the address book 3 Touch the Job Assembly tab then touch Build Job gt On 4 Touch Options a Select or clear the Display this window between segments check box b Select or clear the Turn Build Job Off after Job is Submitted check box 5 Program and scan the first segment a Load the originals for the first segment b Select the required settings such as layout adjustments image quality and options c Press the green Start button on the control panel 6 Program and scan additional segments a Load the originals for the next segment
169. inter Printer is Making Unusual Noises Probable Causes Solutions One of the trays is not installed correctly Open and close the tray from which you are printing There is an obstruction or debris inside the Turn off the printer and remove the obstruction or debris If you printer cannot remove it contact your Xerox service representative Automatic 2 Sided Printing Problems Probable Causes Solutions Unsupported or incorrect paper Ensure that you are using the correct paper Do not use transparencies envelopes labels or reloaded paper for automatic 2 sided printing For details see Supported Paper Sizes and Weights for Automatic 2 Sided Printing on page 53 Incorrect setting On the print driver Printing Options tab select 2 sided Printing 192 WorkCentre 7220 7225 Multifunction Printer User Guide Date and Time Are Incorrect Troubleshooting The date and time are set automatically when the printer is connected to a network that has a Network Time Protocol NTP server NTP is used to synchronize the internal clocks of computers over a network connection at system startup and every subsequent 24 hour period thereafter This feature ensures that the internal clock of the printer stays synchronized with the NTP server you specify Probable Causes The Date and Time Setup is set to Manual NTP Disabled The time zone date or time is set incorrectly Solutions Change the Date and Time to Automatic b
170. ion Dependency Status Previous military service Exception United States military discharge certificates may be photographed 9 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasure and so on unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The preceding list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney For more information about these provisions contact the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Canada Parliament by stature has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions e Current bank notes or current paper money e Obligations or securities of a government or bank e Exchequer bill paper or revenue paper e The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law e Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queens Printer for Can
171. ion Printer 197 User Guide Troubleshooting 7 Push the tray completely back into the printer 8 Verify the size type and color of the paper Change the selection for any incorrect setting 9 On the printer touch screen touch Confirm Clearing Jams at Tray 2 1 Open door B 2 Remove the jammed paper 198 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 3 Close door B 4 Pull out tray 2 until it stops 5 Remove any crumpled paper from the tray 6 Verify that the paper is loaded correctly in the tray and that the guides are pressed firmly against the paper Note For a Paper Size Jam message remove the paper to adjust the paper guides For details see Paper Misfeeds and Paper Size Jams on page 213 WorkCentre 7220 7225 Multifunction Printer 199 User Guide Troubleshooting 7 Push the tray completely back into the printer 8 Verify the size type and color of the paper Change the selection for any incorrect setting 9 On the printer touch screen touch Confirm Clearing Jams at Trays 3 4 1 Open door C 2 Remove the jammed paper 200 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 3 Close door C 4 Pull out the tray specified on the control panel 5 Remove any crumpled paper from the tray 6 Verify that the paper is loaded correctly in the tray and that the
172. ions to print quality problems Note To print procedures on resolving print quality problems at the printer control panel press the Machine Status button Then touch Machine Information gt Information Pages gt Troubleshooting Print Quality Page gt Print WorkCentre 7220 7225 Multifunction Printer 225 User Guide Troubleshooting Smears Smudges and Streaks Dark or light marks appear on your output Repeating Spots or Lines Spot or lines appear at regular intervals on the prints Colors Look Wrong Colors are off or look drastically wrong Solution Run a print job consisting of several blank pages through the printer to remove toner accumulated on the fuser If the problem persists print the test pages to help determine which component is causing the image quality problem e If the defect occurs in one color only replace the corresponding imaging unit e If the defect occurs in all colors and is visible on all the test pages replace the fuser Run a print job consisting of several blank pages through the printer to remove toner accumulated on the fuser If the problem persists print the test pages to help determine which component is causing the image quality problem If the defect occurs in one color only replace the corresponding imaging unit If the defect occurs in all colors and is visible on all the test pages replace the fuser Toidentify the part of the printer that is causing the problem print the
173. is section includes Scanning to the Publ Folder sninn A EE 124 Me FLT Mom Mal gk L011 F ONE iegurni E tri tcdnr svnnemere nna ntnetren me Seyret fret 125 s Creatindia PIVE Pole i reesei ean mea nnuumm natura eseannei rennet 125 Reming o can ee ce cee E aaewsanbel 126 Scanning to a folder is the simplest scanning method When you scan an image at the printer the scan file is stored in a folder on the internal hard drive You then use CentreWare Internet Services to retrieve the stored scan file to your computer The default settings create a 1 sided color portable document format pdf file You can change these settings using the printer control panel or using CentreWare Internet Services at your computer Control panel selections override the settings in CentreWare Internet Services Scanning to the Public Folder The printer provides a public folder to store scanned images You do not need a password to scan images to the public folder or to retrieve them All users can view scanned documents in the public folder You can also create a password protected private folder For details see Creating a Private Folder on page 125 To scan an image to the public folder 1 Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select All Templates from the menu From the list select the Default folder To change any of the scan setti
174. ize 3 On the Original Size screen select an option Auto Detect allows the printer to determine the size of the original Preset Scan Areas specifies the area to scan when it matches a standard paper size In the scrolling list touch the desired paper size Custom Scan Area allows you to specify the height and width of the area to scan To specify an area touch the Length Y and Width X arrows Mixed Size Originals allows you to scan standard size originals of varying sizes Use the diagram on the screen to determine which original sizes can be mixed in the same job 4 Touch OK Selecting Book Copying When copying a book magazine or other bound document you can copy either the left or right page onto a single sheet of paper You can copy both the left and right pages onto two sheets of paper or as a single image on one sheet of paper WorkCentre 7220 7225 Multifunction Printer 105 User Guide Copying Note You must use the document glass to make copies from books magazines or other bound documents Do not place bound originals in the document feeder To set up book copying 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Book Copying 3 On the Book Copying screen select an option Off copies both pages of an open book as one image on a single sheet of paper Both Pages copies the left and the right pages of an open book onto two sheets of paper If
175. k Save As Type a name for the set of printing options then to save the set of options in the Saved Settings list click OK To print using these options select the name from the list Macintosh Printing Options Selecting Printing Options for Macintosh To use specific printing options change the settings before sending the job to the printer 1 a oD WN With the document open in your application click File gt Print Select your printer from the list Select Xerox Features from the Copies amp Pages menu Select the desired printing options from the drop down lists Click Print to send the job to the printer Selecting Finishing Options for Macintosh If your printer has a finisher installed select finishing options in the Xerox Features of the print driver To select finishing options in the Macintosh print driver 1 2 3 In the print driver click Copies amp Pages then select Xerox Features To select stapling options click the arrow to the right of the Finishing field then select an option To select the output tray click the arrow to the right of the Output Destination field then select an option Automatically Select determines the output destination by the number of sets and the stapling option selected Multiple sets or stapled sets are sent to the finisher output tray Top Tray selects the output tray on top of the printer Stacker Tray selects the finisher output tray WorkC
176. l area network LAN The wireless network adapter supports common wireless security protocols such as WEP WPA WPA2 and 802 1X standard port based network access control The wireless network adapter allows multiple users on a wireless LAN to print to and scan from Xerox printers The wireless network adapter also supports printers that include network scan and fax features 28 WorkCentre 7220 7225 Multifunction Printer User Guide Features Information Pages Your printer has a printable set of information pages stored on its internal hard drive Information pages include configuration and font information demonstration pages and more 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages then touch the desired information page 3 Touch Print Note Information pages can also be printed from CentreWare Internet Services Printing the Configuration Report 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch Information Pages gt Configuration Report gt Print 3 Touch Close after the report prints WorkCentre 7220 7225 Multifunction Printer 29 User Guide Features Administration Features This section includes CLT LET ol PNO esan a Dates eed ener are eer A E 30 CeomreWare Intenet Se Vices maara innsemsmaen nes E TE 32 e Finding the IP Address Or the Printet iezesncernse ede a
177. ling images that are too large To select reducing or splitting 1 Press the Services Home button then touch Fax 2 Touch the Layout Adjustment tab then touch Reduce Split 3 Touch an option Reduce to Fit shrinks large documents to fit on smaller paper Split Across Pages continues a single image across several pages 4 Touch OK Setting Up Book Faxing You can determine the method used for scanning images in a book To select book faxing 1 Press the Services Home button then touch Fax 2 Touch the Layout Adjustment tab then touch Book Faxing 3 Touch an option Off is the default setting Both Pages scans both pages of the book Left Page Only scans the left page of the book Right Page Only scans the right page of the book 4 Toset the amount to erase touch the Binding Edge Erase arrows as needed 5 Touch OK Printing a Confirmation Report You can print a report that confirms when your faxes are sent or received The report contains information on timeouts busy signals and retry failures To set up a confirmation report printing 1 Press the Services Home button then touch Fax 2 Touch the Fax Options tab then touch Confirmation Report 3 Touch an option Always Print generates a report for all fax jobs Print on Error Only generates a report only for fax jobs that fail to send 4 Touch OK Selecting the Starting Rate Select the highest starting rate unless the destination
178. lose the finisher front transport cover then close the top cover 182 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance Billing and Usage Information Billing and printer usage information appears on the Billing Information screen The impression counts shown are used for billing To view Billing and Usage information 1 At the printer control panel press the Machine Status button 2 To view basic impression counts touch the Billing Information tab Black Impressions Total number of pages printed with no color specified Color Impressions Total number of pages printed that specify color Total Impressions Total number of color impressions plus black impressions 3 To view detailed usage information touch Usage Counters then select an option To return to the Services Home menu press the Services Home button WorkCentre 7220 7225 Multifunction Printer 183 User Guide Ordering Supplies This section includes Locatingthe Serial NUM DOM srania a a 184 I 6 eaten eae ee er edn ee ee ee ec pee a 184 Routine Maintenance feOMNs ccciceiactata metre anit nenbale ER N E aceite unions 184 s Other 0 eteenenc sida onan eee nea 184 6 Whento Order Ne sesiune ri ti lnnin ek tacarenesncandnceyeyadbasn cnltenelsae seas nlende staal aed utbataatacdeesletsicedleciacss 185 e Viewing Pinter Supply StalUS sesmar eaieenn ena eae 185 Recyding SUPPE S rancinccciennnsnsnnnansnssansaccaunnsasasuananenaanhaasnansn
179. ly grounded The electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present must be connected together This precaution could be vital in rural areas A WARNING Do not attempt to make such connections yourself Contact the appropriate electric inspection authority or electrician to make the ground connection 254 WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information The REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface could consist of any combination of devices The only limitation to the number of devices is the requirement that the sum of the RENs of the devices does not exceed 5 For the Canadian REN value please see the label on the equipment European Union Radio Equipment and Telecommunications Terminal Equipment Directive The Facsimile has been approved in accordance with the Council Decision 1999 5 EC for pan European single terminal connection to the public switched telephone network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not give an unconditional assurance of successful operation on every PSTN network terminal point In the event of a problem you should contact your authorized local dealer This product has been tested to and is compliant
180. mation on the printer in the user Information Database e Network authorization stores the login information in an external database such as an LDAP directory The system administrator sets authorization permissions To set or edit user permissions for access to printer features you must log in as the administrator Accounting Accounting monitors the print copy scan and fax impressions produced and who produces them The system administrator must create user accounts and enable the accounting feature When accounting is enabled you must log in to the printer before accessing services You must also provide your account details in the print driver before printing documents from a computer The system administrator can set limits to restrict the total number of jobs by type that a user can produce The administrator can also generate reports listing usage data for individual users and groups For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs Logging In Logging in is the process by which you identify yourself to the printer for authentication If authentication is set to access printer features you log in with your user credentials Logging In at the Control Panel 1 At the control panel either press Log In Out or touch Guest 2 If an administrator has configured more than one authentication server select your domain realm or tree a Touch Domain Realm or Tree b From the list tou
181. ml Germany Blendschutz Das Ger t ist nicht f r die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen Um st rende Reflexionen am Bildschirmarbeitsplatz zu vermeiden darf dieses Produkt nicht im unmittelbaren Gesichtsfeld platziert werden Larmemission Maschinenlarminformations Verordnung 3 GPSGV Der h chste Schalldruckpegel betr gt 70 dB A oder weniger gem EN ISO 7779 248 WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information Importeur Xerox GmbH HellersbergstraBe 2 4 41460 Neuss Deutschland Turkey RoHS Regulation In compliance with Article 7 d we hereby certify it is in compliance with the EEE regulation EEE y netmeli ine uygundur Regulatory Information for 2 4 GHz Wireless Network Adapter This product contains a 2 4 GHz Wireless LAN radio transmitter module which complies with the requirements specified in FCC Part 15 Industry Canada RSS 210 and European Council Directive 99 5 EC Operation of this device is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user s authority to operate this equipment Ozone Release This printer produces ozone during normal operation The
182. n 50 Paper That Can Damage Your Printel sesscsessssssssesssesssssssssssessssssnessnessnecssscsssssssssssessssssseessecsneessceseseeaes 51 Paper Storage G deliN S nsise iiin eee Ee 51 Supported Paper Types and Weights for 1 Sided Printing sssssecssescsnseecseeccsseecnseessneessnseeesneeeseees 52 Supported Standard Paper Sizes eeecsssssssessssssssssessnecsneecsscsssecsssecssesssssssecssecssscsasecenecsaeesssecaneeseesnessneessees 52 Supported Paper Sizes and Weights for Automatic 2 Sided Printing sscsssccseeccseeceeesneeeeseees 53 Supported Custom Paper SiZeS x jnscrsercasanraudcenauieacnseatensincnannanianyainienennunuameanuianies 53 Loading PAPET sisean ria aE ERTE E E EEE EE E S EEE Ea EEEE TEES 54 Loading Paper in Trays 14 vasisccinnantenna tenn enamneanne RENE ERER i 54 Loading Paperin Tray Sessien iita i nt EEE a ee een Dn a 57 Setting the Guide Locks in the 500 Sheet Adjustable TrayS ecssesssssssssesssesssessesssssessessneesseecsesees 59 Changing Paper Size Type and Color sscccaesctenisesnsdarsoutedasuennieetedvasastactadtsssoivasassanissreiivvaniesieieiausunteenneticts 60 Printingon Special Papet jaiccccicastaccesecnastavseiseets auras auaenna EREE EERE 61 ET V OI OSs ssccesiedsruecenavelephetecavorseyeeteiwientctedaviantveustusnuvennuslelamestulevveuesbucessvecavvediacaclellevatateaceunuliensecsotivladwrtuncctsaliansts 61 PM LS oars tena ce ea ei A aceon cee em tecteete 63 LSS CMTE CI sees E awd acts TES EE
183. n the Image Options screen adjust the sliders as needed Lighten Darken lightens or darkens the image Sharpness sharpens or softens the image 4 Touch OK Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors To select Auto Suppression 1 Touch the Services Home button then touch Internet Fax Touch the Advanced Settings tab then touch Image Enhancement 2 3 Under Background Suppression touch Auto Suppression 4 Touch OK 160 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 Touch the Services Home button then touch Internet Fax 2 Touch the Advanced Settings tab then touch Image Enhancement 3 On the Image Enhancement screen adjust the contrast Manual Contrast allows you to adjust the contrast manually Move the slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast Auto Contrast allows the printer to set the contrast automatically 4 Touch OK Setting the Resolution 1 Touch the Services Home button then touch Internet Fax 2 Touch the Advanced S
184. nessneessseess 258 C Recycling and Disposal 259 AIlCOUNT ES s ncsctasicensetricnceaaemauan nya a eR R E a EREA ERRER 260 North AIT CLC assins A eels E A ENS AG 261 European Unio Musisi teisters esinaine E arai ia E E ena eE EE E poaait ei PE EAER a E ATE EAEE Nar 262 Domestic Household Environment ssccsssssssesssscssessnssssecssecssnsssnscssscssscssscssnecsssessnecsnccssscssacesseesnecsueessees 262 Professional Business Environment sscssecsssesssesssecssecssecsnecsnsccsnesssssssessscesnecsuecsscessnecsuecsssesseessseeseeseees 262 Collection and Disposal of Equipment and Batteries eessssssssssssseesseecssssssessstecsssssssssstesneessseess 263 Battery Symbol Notessa eect teehee cali alice tlh ANS R 263 8 WorkCentre 7220 7225 Multifunction Printer User Guide Contents Battery REMOVAL ss sanie eieren aaor ina ee ear aes aaa t eraan heat elano eN ES 263 Other Countries WorkCentre 7220 7225 Multifunction Printer 9 User Guide Safety This chapter includes NGA her ioe ol Gye Saf etyssiaissnn ere avert erpriry A treriyyerrsrer terse R 12 ice CoD 2 2s eeeeeer ester neces eenrresn eerereeat E ony Morir IEE Preernrreremerrrren tr 13 RSTO SACE enre Eu E E E ETE E E N 15 Maintenance Salety corssier A a certs unis 17 Pinter YMD Eesen O E enn detmasoconl es A A aivelaancls 18 Environmental Health and Safety Contact Information escsnssccsssecssccsnnsscssssecnssessseecsscsceneeetsseccneeeenees 19 Your pri
185. ngs use the options at the bottom of the touch screen For details see Changing the Basic Scan Settings on page 130 6 For more options touch the Advanced Settings tab For details see Selecting Advanced Settings on page 130 Se a 7 Press the green Start button The Job Progress screen appears and the original is scanned The file is stored on the printer hard drive 8 Use CentreWare Internet Services to move the file to your computer For details see Retrieving Scan Files on page 126 124 WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Scanning to a Private Folder The system administrator creates private folders on the printer Private folders can require a password You can use CentreWare Internet Services to create your own private folders For details see Creating a Private Folder on page 125 To scan to a private folder 1 Load the original on the document glass or in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select All Templates from the menu From the list select the private folder Oa Ee oS On the Document Management screen touch Enter Password for Folder then use the touch screen keyboard to enter the password as needed Touch Done Touch OK 8 Press the green Start button am Creating a Private Folder For you to create a private folder the scan policy to allow additional folders to be created must be enabled
186. nsenasnsesnnnstocsoysnneeseeunensaerseeeners 138 Scanning to d Computer nissunci aitai ia tiaia iE EE E E a i E i 139 Scanning COC Computer sssrinin iiser serios eSEE Eese Ee EEEE E aA EEEREN EEEE EEE EEEIEE RENTEN s 139 Using One Touch Scanning isinsin iien EaR e i aE EEE ENEE EEEE EEEE Rii 140 8 Faxing 141 Basic FAXING asics sacsctsssecssucecaseosedsscasesbestusdede cases udens chdeansteh ats sled causeuseladasletessedcauselielod ventas laletd a Ea a a a ataa 142 D cument GLOSS 3ossscxccs cascssscescedassasss catscassdssexsseascsstedessnssdee assess AEA EEEE EEE E RERE ES 143 Document Feeder rnnr iinei EEE ERE RENEE 143 Sending an Embedded Faxri etete aa Ea EEEE KE AREER 144 SelECLING FAX OPti ONS essenha A E RAR ERRER 146 Sending a Server FAXinsn sisino ae iea ea E aa a A EEEa TEE SE TEEN E 154 Selecting Server Fax Options sssini neiii aa ei at a e ie eaii aisa 155 Sending an Internet Fax scissile ete ented 158 Selecting Internet Fax Options ceesssssssscsssssssscsessseesssessscssssesssssssessssssnccsnscssscsssesssscsssesssssesessnessasesasessseees 160 Sending a LAN FOX tvs acsaditcneaatnulsnadwndet EAR AR ERRAR RRE 164 Using the Address BOOK sscioat siesta ict cttivcteantat tat acacia E A EREA E ERE 165 Adding an Individual Entry to the Device Address Book ccessssssssessssesssesssssssessessnessasesssessneecaesaes 165 Editing an Individual Address Book Ent ry ceesssssssssssssssssesssecssessscsssssssssssusssssseseesseesssecs
187. nsessenana 151 Storing a Fax tor Localor Remote Pollin ect cassccsssssisectsciesonananemauaahudis E 151 Penh Gr Deleting Secure FAKES as ee reredaeee wenn eee eeeenes 151 PMU MG CARS TN OLS FO annette east cet ves secartetecescocsvedseecsceegiaday R 152 BUNGME AFAR 100 oe eee 153 Adjusting Brightness and Sharpness You can lighten or darken the image and adjust the sharpness To adjust the image 1 2 3 Press the Services Home button then touch Fax Touch the Image Quality tab then touch Image Options On the Image Options screen adjust the sliders as needed Lighten Darken lightens or darkens the image Sharpness sharpens or softens the image Touch OK Automatically Suppressing Background Variation When scanning originals printed on thin paper text or images printed on one side of the paper can be seen on the other side Use the Auto Suppression setting to reduce the sensitivity of the printer to variations in light background colors 146 WorkCentre 7220 7225 Multifunction Printer User Guide Faxing To select Auto Suppression 1 2 3 4 Press the Services Home button then touch Fax Touch the Image Quality tab then touch Image Enhancement Under Background Suppression touch Auto Suppression Touch OK Adjusting the Contrast Contrast is the relative difference between light and dark areas in an image To adjust the contrast 1 2 3 Press the Services Home button then tou
188. nt e Front Only prints the first page on paper from the specified tray e Back Only prints the back page on paper from the specified tray e Front and Back Same prints the front and back cover pages from the same tray e Front and Back Different prints the front and back cover pages from different trays After making a selection for printing the cover pages you can select the paper for the front and back covers by size color or type You can also use blank or pre printed paper and you can print side one side two or both sides of the cover pages Printing Insert Pages You can add blank or pre printed insert pages before page one of each document or after designated pages within a document Adding an insert after designated pages within a document separates sections or acts as a marker or placeholder Ensure that you specify the paper to use for the insert pages e Insert Options provides the options to place an insert After Page X where X is the specified page or Before Page 1 e Insert Quantity specifies the number of pages to insert at each location e Pages specifies the page or range of pages that use the exception page characteristics Separate individual pages or page ranges with commas Specify pages within a range with a hyphen For example to specify pages 1 6 9 10 and 11 type 1 6 9 11 e Paper displays the default size color and type of paper selected in Use Job Settings Click the Down arrow to the right of the P
189. nt door 174 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance 3 Turn off the main power switch 4 Remove the waste container by pushing down the orange tabs and pulling the waste container toward you 5 Remove the laser window cleaning wand from inside the front door 6 Insert the laser window cleaning wand slowly into each slot until it stops then slide out the tool Repeat for each laser lens 7 Store the laser window cleaning wand in the front door AVL SS SS WorkCentre 7220 7225 Multifunction Printer 175 User Guide Maintenance 8 Align the bottom of the waste container with the tabs aa y 9 Rotate the waste container up toward the printer until it clicks into place 7 10 Turn on the main power switch then close the front door 11 Turn on the secondary power switch 176 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance Routine Maintenance This section includes e Replacing Staple Cartridges e Emptying the Hole Punch Waste Container For information on ordering supplies see Ordering Supplies on page 184 Replacing Staple Cartridges A message appears on the control panel when a staple cartridge is empty Replacing Staples in the Integrated Finisher 1 Open the finisher front door 2 Grip the staple cartridge by the orange handle and pull it firmly toward you to remove it 3 Rem
190. nter and the recommended supplies have been designed and tested to meet strict safety requirements Attention to the following information ensures the continued safe operation of your Xerox printer WorkCentre 7220 7225 Multifunction Printer 11 User Guide Safety Notices and Safety Please read the following instructions carefully before operating your printer Refer to these instructions to ensure the continued safe operation of your printer Your Xerox printer and supplies are designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Note Unauthorized alterations which can include the addition of new functions or connection of external devices can affect the product certification Please contact your Xerox representative for more information General Guidelines Ay WARNINGS e Do not push objects into slots or openings on the printer Touching a voltage point or shorting out a part could result in fire or electric shock e Donot remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so Turn off the printer when performing these installations Disconnect the power cord when removing covers and guards f
191. nteractive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer registration www xerox com office register 234 WorkCentre 7220 7225 Multifunction Printer User Guide Specifications This appendix includes Printer Configurations ANd Option sescsssssssesssesssssssessssscsnessscssnesssscssscssnscssscesssessecssecsnscsascssscssscssacesseeesnessees 236 Pisica SPecNCAt lq Cemrewrreereeertreeerteer eeeyterertreetrrertrtrr E E ttre eee arr ecrrteiarerr treerrrerr 238 Environmental SSC CONS perc criecree tender teenie enna UE 240 Elecmical SP SCN COIS az cere eaten teen N aetna oan ee 241 Paroman ESPEC LC NING aaa a a irs enna 242 Environmental Health and Safety Contact Information ssss ssssssssssrsssssssssssrsssssssssssroresessssssrornsesssssseornnse 243 WorkCentre 7220 7225 Multifunction Printer 235 User Guide Specifications Printer Configurations and Options Standard Features The WorkCentre 7220 7225 Multifunction Printer provides the following features e Maximum print resolution 600 x 600 dpi e Print document sizes up to 297 x 432 mm 11 7 x 17 in e Copy print scan Internet fax and server fax e Automatic 2 sided printing and copying e Maximum copy and print speeds for color or black and white Upto 20 pages per minute ppm on the WorkCentre 7220 Multifunction Printer
192. o this user guide 2 Contact the system administrator 3 Visit the Xerox website at www xerox com office WC7220_WC7225support To assist you the Welcome Center needs the following information e The nature of the problem e The serial number of the printer e The fault code e The name and location of your company Locating the Serial Number To contact Xerox for assistance you need the printer serial number The serial number is behind door A toward the rear of the printer on a metal plate To view the serial number at the printer control panel press the Machine Status button then touch the Machine Information tab WorkCentre 7220 7225 Multifunction Printer 35 User Guide Installation and Setup This chapter includes e Installation and Setup OvervieW ssseesesesssososseooesssssssroersessssosroreeeeessssrotoreeesesssroreeesssssseortoressssssrotorenesseseersreeee 38 Modiying General Settings cserssna unaa R 42 USANA tne SONNE soea E E E R 44 See also Installation Guide packaged with your printer System Administrator Guide at www xerox com office WC7220_WC7225docs WorkCentre 7220 7225 Multifunction Printer 37 User Guide Installation and Setup Installation and Setup Overview Before printing your computer and the printer must be plugged in turned on and connected Configure the initial settings of the printer then install the driver software and utilities on your computer You can connect to
193. ocuments to an email address Scan original documents to your home directory Scan original documents to a USB Flash drive Import scanned images into applications using TWAIN and WIA Notes e The printer must be connected to a network to retrieve a scan file remotely e Print copy and fax jobs can print while you are scanning original documents or downloading files from the printer hard drive e For details see the Help in CentreWare Internet Services To scan an image 1 On the control panel press the yellow Clear All button to clear previous settings 2 Load your original documents Use the document glass for single pages or paper that cannot be fed using the document feeder Place the first page of the document face down in the top left corner of the document glass Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder Press the Services Home button then touch Workflow Scanning Touch the Down arrow then select the template group from the menu Select a template from the list ov OD Do To change any of the scan settings use the options at the bottom of the touch screen Output Color 2 Sided Scanning Original Type Scan Presets For details see Changing the Basic Scan Settings on page 130 7 Press the green Start button Note To pause the job press the Stop button On the to
194. of the button can vary depending on your application 6 Modify the print driver settings as necessary then click OK 7 Click Print to send the job to the printer See also Loading Paper on page 54 Selecting Printing Options on page 71 Printing on Both Sides of the Paper on page 78 Printing on Special Paper on page 61 70 WorkCentre 7220 7225 Multifunction Printer User Guide Selecting Printing Options This section includes Pone Oer lo eieeetereemneiertore terete eee A getter ete wer meen Women eter eter ered srry th 71 lt Ty s Pri Oca heeds eee ener E A ein 71 Macintosh Printing OOuons c ntccuecameetaeutwnieenreutamenamannncmt ae cuanmunsa eas 73 Printing options also called print driver software options are specified as Printing Preferences in Windows and Xerox Features in Macintosh Printing options include settings for 2 sided printing page layout and print quality Printing options that are set from Printers and Faxes Printing Preferences become the default setting Printing options that are set from within the software application are temporary The application and the computer do not save the settings after the application is closed Print Driver Help Xerox print driver software Help information is available from the Printing Preferences window Click the Help button in the bottom left corner of the Printing Preferences window to see the Help Information about Printing Pre
195. on includes e Specifying the Orientation of the Original 0s0seo00ss0ssessro01ssssssosrotteesessosroeesteeosssesroereonsesssroreeenessessesreeese 105 Seer vin tine Sizeof te Orginal cary actrnnnntaiarandecimtaannenemccnsudmmdaieanaaauaeie 105 Seleching 250 Secret 6 ceeemrerer eet neta eeeponery etemtners aA nivel horace antes E aa AAT 105 ULC Late RIn a0 Coa ayemeeet eerie reer teer er arte tere emer ester erect er erent erect crete frre met oe eenrtn crater eny rere oer 106 RECS NS se CODIE Srei aresoarra E REEERE 106 gt Tovyeringthe NNGOG c52 cc cen a OE 107 Specifying the Orientation of the Original If you plan to have the copies automatically stapled specify the orientation of the original 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Original Orientation 3 On the Original Orientation screen touch the desired orientation Portrait Originals and Landscape Originals refer to the images on the originals Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder Note If you are using the document glass the orientation of the original is as seen before turning it over 4 Touch OK Specifying the Size of the Original To scan the correct area of the original specify the original size 1 Press the Services Home button then touch Copy 2 Touch the Layout Adjustment tab then touch Original S
196. on ou cessssssssesssesssessssssseecssssssssesscsnecsscesscesseesees 243 B Regulatory Information 245 Basic REQUIGtIONS isis ccsccsccetctsbniaattondenauiiitenaiinniatunidiiaakdhadwntuidhaadniaianldnanis 246 United States FCC Regulations u escssssssssssssssesssssssssssssssessnessnsssnsccsssssssssassssssessessuccsasesasesassessssansessessees 246 MMMM CL casket caches Catena AEE E AE 246 European Union Radio Interference essssssssssssesssssssssssecsneessnessnesssecsssesssessnessnessneessncssaeesaeesssecsssaeeseees 247 European Union Lot 4 Imaging Equipment Agreement Environmental Information 247 GEMAN A A A esas tena ieasasiactes 248 Turkey ROHS R gulati N esans e R a E aa 249 Regulatory Information for 2 4 GHz Wireless Network Adapter csssssssessseesssesssessscssstsesteesees 249 OZONE RELCOSC iieiea E i orar E Ea Eaa A Eaa T KEES iSt 249 COPY REgUlAtION Sensen RA ERRAR RERA 250 Fax REG UIGGIOMS sateen ar wee se e r A E E ARS 253 United States eee nn a EAE A A U E E 253 Elea o o Lo A EA A 254 European Uni siseses iiaa ieit e Ei EE iE EEK SASE E E N ENEE AEE EEE 255 N w ZOCIGNG i aaicicinnauntaniesiaiean uaia a AAR aS 255 Product Safety Certification 0 eceesssssssssssesssssssecssecsnecssscsssesssssssscsssssssessncsssscsasessscssussssssssssessecsuccsseesacssacesseesees 257 Material Safety Data Sheets 0 cssssssssssesssecsnssssssssssssssssnecsnesssecsssesssssssssssssesseessecsnsesssessssssaccsaesssesesness
197. onnected to some PSTN implementations Telecom will accept no responsibility for difficulties that arise in such circumstances 2 Immediately disconnect this equipment should it become physically damaged then arrange for its disposal or repair 3 This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers 4 This device is equipped with pulse dialing while the Telecom standard is DTMF tone dialing There is no guarantee that Telecom lines will always continue to support pulse dialing WorkCentre 7220 7225 Multifunction Printer 255 User Guide Regulatory Information N 256 Use of pulse dialing when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tones dialing is the preferred method because it is faster than pulse decadic dialing and is readily available on almost all New Zealand telephone exchanges WARNING No 111 or other calls can be made from this device during a mains power failure This equipment may not provide for the effective hand over of a call to another device connected to the same line Some parameters required for compliance with Telecom Telepermit requirements are dependent on the equipment computer associated with this device The associated equipment shall be set to operate within t
198. opaper Technical support information for your printer www xerox com office WC7220_WC7225support including online technical support Online Support Assistant and driver downloads Information about menus or error messages Press the control panel Help button Information Pages Print from the control panel or from CentreWare Internet Services click Status gt Information Pages CentreWare Internet Services documentation In CentreWare Internet Services click Help Order supplies for your printer www xerox com office WC7220_WC7225supplies A resource for tools and information including www xerox com office businessresourcecenter interactive tutorials printing templates helpful tips and customized features to meet your individual needs Local sales and support center www xerox com office worldcontacts Printer registration www xerox com office register 34 WorkCentre 7220 7225 Multifunction Printer User Guide Features Welcome Center If you need assistance during or after printer installation visit the Xerox website for online solutions and support at www xerox com office worldcontacts If you require further assistance contact the Xerox Welcome Center for the United States and Canada at 1 800 835 6100 If a local Xerox representative telephone number was provided during printer installation record the telephone number in the following space If you need additional help using your printer 1 Refer t
199. or details see Restarting the Printer on page 189 Check the print driver used for the print job a Navigate to the list of printers on your computer e For Windows XP SP1 and later click Start gt Settings gt Printers and Faxes e For Windows Vista click Start gt Control Panel gt Hardware and Sound gt Printers e For Windows Server 2003 and later click Start gt Settings gt Printers e For Windows 7 click Start gt Devices and Printers b Right click on the name of the printer c From the drop down list select Properties e Ensure that the model name in the middle of the driver matches the model name of the printer e Ifthe names do not match install the proper print driver for the printer If the print driver is correct to set the Print Quality Mode and Color Correction see Selecting Printing Options on page 71 Set the Print Quality Mode to Standard or Enhanced Set the Color Correction to Xerox Automatic Color WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting 4 If the problem persists delete then reinstall the print driver 5 If the problem still persists ensure that you are not printing through a print server Try printing directly to the printer If the problem persists for online support information go to www xerox com office WC7220_WC7225support Troubleshooting Print Quality Problems in the Printer If you have print quality problems when printing a Demo Page or t
200. or installing optional equipment Except for user installable options there are no parts that you can maintain or service behind these covers The following are hazards to your safety e The power cord is damaged or frayed e Liquid is spilled into the printer e The printer is exposed to water e The printer emits smoke or the surface is unusually hot e The printer emits unusual noise or odors e The printer causes a circuit breaker fuse or other safety device to activate If any of these conditions occur do the following 1 Turn off the printer immediately 2 Disconnect the power cord from the electrical outlet 3 Callan authorized service representative 12 WorkCentre 7220 7225 Multifunction Printer User Guide Safety Electrical Safety Please read the following instructions carefully before operating your printer Refer to these instructions to ensure the continued safe operation of your printer Your Xerox printer and supplies are designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only Note Unauthorized alterations which can include the addition of new functions or connection of external devices can affect the product certification Please contact yo
201. or lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars 2 Obligations or Securities of any Foreign Government Bank or Corporation 3 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 4 Certificate of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 5 Passports Foreign Passports may be photographed 250 WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information 6 Immigration papers 7 Draft Registration Cards 8 Selective Service Induction papers that bear any of the following Registrant s information Earnings or Income Court Record Physical or mental condit
202. or the Office Finisher LX e Staple Cartridge for the Office Finisher LX e Staple Cartridge for the Office Finisher LX Booklet Maker When to Order Supplies A warning appears on the control panel when supplies near their replacement time Verify that you have replacements on hand It is important to order these items when the messages first appear to avoid interruptions to your printing An error message appears on the control panel when supplies must be replaced Order supplies from your local reseller or go to www xerox com office WC7220_WC7225supplies Ay CAUTION Use of non Xerox supplies is not recommended The Xerox Warranty Service Agreement and Total Satisfaction Guarantee do not cover damage malfunction or degradation of performance caused by use of non Xerox supplies or the use of Xerox supplies not specified for this printer The Total Satisfaction Guarantee is available in the United States and Canada Coverage could vary outside these areas Please contact your Xerox representative for details Viewing Printer Supply Status You can check the status of printer supplies at any time 1 To view basic information about toner cartridges press the Machine Status button then touch the Supplies tab 2 To view details about a specific cartridge including the part number for reordering touch Cyan Magenta Yellow or Black To return to the Supplies tab touch Close To view more details touch Other Supplies Scroll throug
203. oubleshooting 3 Open the fuser by pulling out the handle labeled A1 la a i Ay WARNING The area around the fuser can be hot Use caution to avoid injury 4 Remove the jammed paper 5 Close the fuser by pushing in the handle until it stops Ay CAUTION To avoid damage to the printer verify that the fuser is closed before proceeding 6 Close door A then close tray 5 WorkCentre 7220 7225 Multifunction Printer 205 User Guide Troubleshooting Clearing Jams at Door D 1 Open tray 5 a fa 3 a Cc oD a O N 3 Remove the jammed paper 4 Close door D then close tray 5 206 WorkCentre 7220 7225 Multifunction Printer Guide Troubleshooting Clearing Jams in the Document Feeder 1 Lift the lever and open the top cover of the document feeder as shown 2 If the original is not caught in the entry to the document feeder pull it straight out in the direction shown 3 If the message on the control panel instructs you to turn the green wheel turn it in the direction shown Turning the green wheel moves the original out of the feeder WorkCentre 7220 7225 Multifunction Printer 207 User Guide Troubleshooting 4 If the message instructs you to open the inner cover lift the lever with the green tab to open the inner cover 5 Turn the green wheel in the direction shown to move the original out of the feeder Carefully remove the jammed original
204. ouch Copy Touch the Output Format tab then touch Transparency Separators gt On Under Separator Supply touch the tray containing the paper to use for the separators If the tray containing the separator paper is not displayed touch More touch the desired tray then touch OK Under Transparency Supply touch the tray containing the transparencies If the tray containing the transparencies is not displayed touch More touch the desired tray then touch OK Touch OK WorkCentre 7220 7225 Multifunction Printer User Guide Copying Printing Multiple Pages Per Side You can copy a single page and have it print multiple times onto one or both sides of the paper The printer reduces the pages proportionally to fit To print multiple original pages on a side 1 2 3 Press the Services Home button then touch Copy Touch the Output Format tab then touch Page Layout gt Pages per Side Touch the number of original pages for each side of the paper To specify a different number a Touch Specify Rows amp Columns b Touch the Rows arrows to change the number of rows c Touch the Columns arrows to change the number of columns d Select the Rotate check box to rotate the page Note The right side of the screen contains a diagram of the image layout Touch Original Orientation then Portrait Originals or Landscape Originals Touch OK Repeating an Image You can make multiple copies of an original image on one or both s
205. ove any loose staples or other debris from inside the finisher 4 Pinch both sides of the staple case 1 and remove the staple case from the cartridge 2 WorkCentre 7220 7225 Multifunction Printer 177 User Guide Maintenance 5 Insert the front side of the new staple case into the staple cartridge 1 then push the rear side into the cartridge 2 6 Grip the staple cartridge by the orange handle and insert the cartridge into the stapler until it clicks 7 Close the finisher front door Replacing Staples in the Main Stapler of the Office Finisher LX 1 Open the finisher front door 178 WorkCentre 7220 7225 Multifunction Printer User Guide Maintenance 2 Reach into the finisher cabinet and pull the stapler toward you until it stops 3 Push the stapler assembly to the right as shown 4 Grip the staple cartridge by the orange handle and pull it firmly toward you to remove it Check inside the finisher for any loose staples and remove them 5 Pinch both sides of the staple pack 6 Insert the front side of the new staple pack into the staple cartridge 1 then push the rear side into the cartridge 2 WorkCentre 7220 7225 Multifunction Printer 179 User Guide Maintenance 7 Grip the staple cartridge by the orange handle and insert it into the stapler assembly Push it in until it clicks 8 Close the finisher front door Replacing Staples in the Booklet Maker of t
206. page If the page prints at the rated speed of the printer you could have a network or printer installation issue For additional help contact the system administrator The job is complex Wait No action needed 190 WorkCentre 7220 7225 Multifunction Printer User Guide Document Fails to Print Probable Causes Selected tray has wrong paper size loaded Selected paper type or color is not available Incorrect network settings The way the printer was installed on the network could be an issue Application and print driver have conflicting tray selections Troubleshooting Solutions To view the Job Status for a failed print on the touch screen 1 At the printer control panel press the Job Status button 2 Find the failed print job in the list 3 Note the status of the failed print job such as Held Resources Required 4 For details touch the print job then touch Details 5 Note the Tray number listed under Resources and the status of the selected tray 6 Load the correct size paper in the tray or select another tray To view the Job Status for a failed print on the touch screen 1 At the printer control panel press the Job Status button 2 Find the failed print job in the list 3 Note the status of the failed print job such as Held Resources Required 4 For details touch the print job then touch Details 5 Note the Tray number listed under Resources and the status of the selected tr
207. printer It allows you to configure and administer the printer from a Web browser CentreWare Internet Services requires e A TCP IP connection between the printer and the network in Windows Macintosh UNIX or Linux environments e TCP IP and HTTP enabled in the printer e Anetwork connected computer with a Web browser that supports JavaScript For details see the Help in CentreWare Internet Services or the System Administrator Guide Accessing CentreWare Internet Services At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return 32 WorkCentre 7220 7225 Multifunction Printer User Guide Features Finding the IP Address of the Printer You can view the IP address of your printer on the control panel or on the Configuration Report On the Configuration Report IP address information is located in the Connectivity Protocols section To view the IP address of the printer on the control panel 1 At the printer control panel press the Machine Status button 2 Touch the Machine Information tab If the system administrator has set the Display Network Settings to show the IP address it appears in the center panel Ifthe IP address is not displayed print the Configuration Report or contact your system administrator To print a Configuration Report 1 At the printer control panel press the Machine Status button 2 On the Machine Information tab touch
208. printer and the outlet then turn on the printer For details see Turning the Printer On and Off on page 39 Only use an extension cord designed to handle the electrical current capacity of the printer WorkCentre 7220 7225 Multifunction Printer 189 User Guide Troubleshooting Probable Causes Solutions A network configuration problem exists Unplug the network cable If the problem is resolved contact your network administrator to reconfigure your network installation A system error occurred Contact your Xerox representative with the error code and message Check the control panel fault history For details see Viewing Fault and Alert Messages on the Control Panel on page 231 Printing Takes Too Long Probable Causes Solutions The printer is set to print on a paper type that Certain paper types like heavyweight paper and transparencies requires slower printing take more time to print Ensure that the print driver and control panel are set to the proper paper type The printer is in Energy Saver mode Wait It takes time for printing to start when the printer is coming out of Energy Saver mode The way the printer was installed on the e Determine if a print spooler or a computer sharing the printer is network could be an issue buffering all print jobs and then spooling them to the printer Spooling can slow print speeds To test the speed of the printer print multiple copies of an information page such as a demo
209. ps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 252 WorkCentre 7220 7225 Multifunction Printer User Guide Regulatory Information Fax Regulations United States Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges For instructions on programming the Fax Send Header information refer to the section of the System Administrator Guide on Setting Transmission Defaults Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQ H T XXXxX If req
210. r Leave stored paper in the original packaging The paper wrapper protects the paper from moisture loss or gain Some special media is packaged inside resealable plastic bags Store the media inside the bag until you are ready to use it Keep unused media in the bag and reseal it for protection WorkCentre 7220 7225 Multifunction Printer 51 User Guide Paper and Media Supported Paper Types and Weights for 1 Sided Printing Trays Trays 1 5 g m 106 169 g m slot Trays 1 4 Tray Number All trays Tray 5 only 52 Types and Weights Plain Bond Hole Punched Letterhead Pre Printed Recycled Plain Reloaded and Custom 60 105 g m Lightweight Cardstock and Lightweight Cardstock Reloaded 106 169 Cardstock and Cardstock Reloaded 170 216 g m Lightweight Glossy Cardstock and Lightweight Glossy Card Reloaded Glossy Cardstock and Glossy Cardstock Reloaded 170 216 g m Standard Labels 106 169 g m Heavyweight Labels 170 216 g m Envelope 75 90 g m Tray 1 only with Envelope Tray installed in the 217 256 g m Heavyweight Cardstock and Heavyweight Cardstock Reloaded Heavyweight Glossy Cardstock and Heavyweight Glossy Card Reloaded 217 256 g m Extra Heavyweight Labels 217 256 g m Envelope 75 90 g m Tray 5 Transparency Supported Standard Paper Sizes European Standard Sizes A3 297 x 420 mm 11 7 x 16 5 in A4 210 x 297 mm 8 3 x 11 7 in A5 148 x 210 mm 5 8 x 8 3
211. r The control panel Displays the current operating status of the printer Provides access to copy print scan and fax features Provides access to information pages Prompts you to load paper replace supplies and clear jams Displays errors and warnings Connects to a USB Flash drive for scan and print access WorkCentre 7220 7225 Multifunction Printer 25 User Guide Features CO SS 10 11 12 13 14 15 16 17 26 17 16 15 14 131211 Services Home provides access to printer features such as copy scan and fax on the touch screen Touch Screen displays information and provides access to printer functions Log In Out provides access to password protected features Help displays information about the current selection on the touch screen Language changes the touch screen language and keyboard settings Energy Saver enters and exits the low power mode Interrupt Print pauses the current job to run a more urgent print copy or fax job Clear All clears previous and changed settings for the current selection Press twice to reset all features to their default settings and clear existing scans Stop temporarily stops the current job Follow the onscreen instructions to cancel or resume your job Start starts the selected copy scan fax or Print From job such as Print from USB C clear deletes numeric values or the last digit entered using the alphanumeric keys Dial Pause inserts a paus
212. rating correctly The fax received by the recipient The document was loaded incorrectly e If using the document feeder place is blank the original document face up e If using the document glass place the original document face down Fax was not transmitted The fax number is wrong Verify the fax number The telephone line is connected Verify the telephone line connection If incorrectly the telephone line is disconnected connect it There is a problem with the fax Contact the recipient machine of the recipient WorkCentre 7220 7225 Multifunction Printer 229 User Guide Troubleshooting Probable Causes Solutions The fax feature is not installed or is not Ensure that the fax feature is installed enabled and enabled Server fax is enabled Ensure that server fax is disabled Symptoms An access number is required to connect to an outside line The fax number needs a pause between the prefix for an outside line and the telephone number If the problem persists for online support information go to www xerox com office WC7220_WC7225support Problems Receiving Faxes Symptoms Probable Causes The fax received by the recipient There is a problem with the telephone connection or with the fax machine of the sender The sender loaded the pages incorrectly The printer answers the call but does not print the fax The memory is full The received fax size is reduced in size The paper supply in
213. reset values Touch More for additional preset values e Tocenter the image on the page select the Auto Center check box Touch OK Selecting the Paper Tray Select a paper tray loaded with the desired paper to make copies on letterhead colored paper transparencies or different paper sizes To select the tray to use for copies 1 2 3 Press the Services Home button then touch Copy Under Paper Supply touch the desired tray If the desired tray is not listed select another tray a Touch More for additional options b Touch the desired tray Touch OK Selecting 2 Sided Copy Options Use the document feeder or the document glass to copy one or both sides of a 2 sided original To select 2 sided copy options 1 2 100 Press the Services Home button then touch Copy Under 2 Sided Copying select one of the following 1 gt 1 Sided scans only one side of the originals and produces 1 sided copies 1 gt 2 Sided scans only one side of the originals and produces 2 sided copies To rotate the second sides touch Rotate Side 2 2 gt 2 Sided scans both sides of the originals and produces 2 sided copies To rotate the second sides touch Rotate Side 2 2 gt 1 Sided scans both sides of the originals and produces 1 sided copies Press the green Start button The document feeder automatically copies both sides of the 2 sided original WorkCentre 7220 7225 Multifunction Printer User Guide
214. rint quality setting to an higher level e Use only Xerox approved paper For details see Supported Paper on page 50 WorkCentre 7220 7225 Multifunction Printer 221 User Guide Troubleshooting Color Corrections and Color Adjustments Set the Color Correction to Xerox Automatic Color for best printing results of mixed text graphics and images on a range of supported paper For instructions on setting the Color Correction see Using Color Corrections Follow these guidelines to control the Color Corrections and Color Adjustments e For best results on most paper ensure that the Color Correction in the print driver is set to Xerox Automatic Color e To produce more vivid results select a mode of Color Correction For example when printing graphics in which the sky does not look blue enough for a more vibrant blue sky select Vivid Color e To match the color output to another output device select a custom Color Correction e To apply different Color Corrections to Text and Graphics and Images select Custom Automatic Color This feature provides custom color corrections using color systems such as RGB Color CMYK Color Spot Color or CIE Color e To adjust particular characteristics of the printed color such as Lightness Contrast Saturation and Color Casts select Color Adjustments 222 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Troubleshooting Print Quality Problems This section includes
215. rinter continues to print while it determines the best place to pause the spooled print job 2 To resume printing press the Interrupt button again To pause the print job with the option to delete it 1 At the control panel press the Stop button 2 Doone of the following To delete the print job touch Cancel Printing To resume the print job touch Resume Printing Note If you do not make a selection within 60 seconds the job automatically resumes To view active secure or completed jobs 1 At the control panel press the Job Status button 2 Tosee alist of specific job types touch a tab To view jobs that are processing or waiting to process touch the Active Jobs tab To view Secure Print jobs touch the Secure Print Jobs or My Secure Jobs tab Touch the folder enter the passcode number using the keypad then touch OK To view completed jobs touch the Completed Jobs tab 3 To refine the list touch the Down arrow 4 To see details about a job touch the job WorkCentre 7220 7225 Multifunction Printer 75 User Guide Printing To delete a job 1 At the control panel press the Job Status button 2 From any of the job type tabs touch the job 3 Touch Delete Notes e The system administrator can restrict users from deleting jobs If a system administrator has restricted job deletion you can view the jobs but not delete them e Only the user that sent the job or the system administrator can d
216. rior to disposal please contact your local reseller or Xerox representative for end of life take back information 262 WorkCentre 7220 7225 Multifunction Printer User Guide Recycling and Disposal Collection and Disposal of Equipment and Batteries These symbols on the products and or accompanying documents mean that used electrical and electronic products and batteries should not be mixed with general household waste For proper treatment recovery and recycling of old products and used batteries please take them to applicable collection points in accordance with your national legislation and the Directive 2002 96 EC and 2006 66 EC By disposing of these products and batteries correctly you will help to save valuable resources and prevent any potential negative effects on human health and the environment which could otherwise arise from inappropriate waste handling For more information about collection and recycling of old products and batteries please contact your local municipality your waste disposal service or the point of sale where you purchased the items Penalties may be applicable for incorrect disposal of this waste in accordance with national legislation Business Users in the European Union If you wish to discard electrical and electronic equipment please contact your dealer or supplier for further information Disposal Outside of the European Union These symbols are only valid in the European Union If you
217. rnet Services To view a list of the unidentified jobs and release them 1 Touch the Unidentified Print Jobs tab 2 Doone of the following To release a held job touch the job then touch Release To release all held jobs touch Release All Jobs A print job can be held by the printer when it is unable to complete a print job For example it needs attention paper or supplies When the condition is resolved the printer automatically resumes printing 76 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Managing Jobs in CentreWare Internet Services You can view a list of active jobs and delete print jobs from the Active Jobs list in CentreWare Internet Services You can also print copy move or delete saved jobs For details see the Help in CentreWare Internet Services WorkCentre 7220 7225 Multifunction Printer 77 User Guide Printing Printing Features This section includes Pintingon B th Sidesof the Papei sssessnasiianaa ter resp teventtertewet rer ER 78 Selecting Paper Options for PMURUNG snaxcnsuncsanciasadomnescankolasentaraneeeniinneai Gaara 79 Printing Multiple Pages toa Single SAectsyssninipssnsieranaeeai re e E E 79 Printing BOOKES esia AE T eee ee 79 Using Mage ODON siais r A SE 80 Printing Cover Pados x casoncamcercuas tonngeah a aed GGnayeahacaneeanimnacn 81 Printing Insert POG OS rsrsr EE EE E RNE 81 Printing Exception ato ts erence yeerertcteveerreerer a A i 81 o I P A A A E A A
218. rst Name Last Name or Company field then touch OK Note The first entry into one of the fields becomes the display name for the contact information b Enter names into the remaining fields then touch OK after each entry c At the Additional Contact Information page touch OK To add an email contact for the recipient touch the field to the right of the email icon a Touch Enter Email Address b Enter a valid email address c Touch OK To enter an Internet fax number for the contact to the right of the blue Internet Fax icon touch the field Touch Enter Internet Fax Number use the alphanumeric keypad to enter the number then touch OK To mark a contact as a favorite to the right of the global address book email fax or Internet fax fields touch the corresponding star To save the contact to the Device Address Book touch OK Editing an Individual Address Book Entry ew NS N D 10 166 Press the Services Home button then touch Email Touch Address Book Under Names touch a contact name Touch Details To change the display name of the contact touch the i button edit the information in the fields then touch OK To enter or change a fax number for the contact to the right of the green fax icon touch the field Touch Enter Fax Number use the alphanumeric keypad to enter the number then touch OK To enter an Internet fax number for the contact to the right of the blue Internet Fax icon touch the
219. rteterawicatcane eee E 33 Automaue Data ColeCnen niet cere Caren annem AAT 33 Bilngand Usage M omat i ceases exesteeaeceaccieecin NAR 33 For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs Accessing the Printer The system administrator can set access rights on the printer to ensure that unauthorized users cannot access the printer If the system administrator configures authentication and authorization users require a login and password to access some or all of the features of the printer The administrator can also configure accounting to require an accounting code to access tracked features Authentication Authentication is the process of confirming your identity When the system administrator enables authentication the printer compares the information that you provide to another source of information such as an LDAP directory The information can be a user name and password or the information stored on a magnetic or proximity ID card If the information is valid you are considered an authenticated user The system administrator can set permissions so that authentication is required when accessing features at the control panel in CentreWare Internet Services or in the print driver If the administrator configures local or network authentication you identify yourself by typing your user name and password at the control panel or in CentreWare Internet Services If the administrator configur
220. s 53 Supported Custom PADET SiZ6S scccctotsicceciascs ssc n E ERR 53 Your printer is designed to use various paper and other media types To ensure the best print quality and to avoid jams follow the guidelines in this section For best results use Xerox paper and media recommended for your printer Recommended Media A list of paper and media recommended for your printer is available at e www xerox com paper Recommended Media List United States e www xerox com europaper Recommended Media List Europe Ordering Paper To order paper transparencies or other media contact your local reseller or go to www xerox com office WC7220_WC7225supplies General Paper Loading Guidelines e Do not overfill the paper trays Do not load paper above the maximum fill line in the tray e Adjust the paper guides to fit the paper size e Fan paper before loading it in the paper tray e If excessive jams occur use paper or other approved media from a new package e Use only recommended Xerox transparencies Print quality could vary with other transparencies e Do not print on label media once a label has been removed from a sheet e Use only paper envelopes Print envelopes 1 sided only 50 WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media Paper That Can Damage Your Printer Some paper and other media types can cause poor output quality increased paper jams or damage your printer Do not use the following
221. s esineeseen E ERR E A ONERE 238 BOSC CONFIQUIOTION veccissiscsccressstecsuestocvetcavaueconseoucetansetvsntesesnseeeeeduntucsntasasvesbivestasvendtbaycctstetudticeessbuetoatnseesecetinencse 238 Configuration with Integrated Office Finisher eesssssssssssssssecsneesseccsscssscsesscsssccssessnecsseesseesscesseees 238 Configuration with Office Finisher LX and Booklet Maker sessssssssesssesssessssssessstsssnessneesssessseess 238 Clearance Requirements ceccsesssssesssscsssessesssssssesssessnecssscssnscsnsesussssssesssesuessuccsasessncssncssacssasssssessnessnecsneessneess 239 Environmental Specifications ensena a leat eke 240 Temperature isscusscesssccessatsosucsansanvcuscassssadiunsetsanvolucasssasycaucauentaseshsatsnsveaussatensh ctu cassstnt anseubabdetbeastente cansasasinsetbenterivests 240 Relative FACULTY essen cae ireira eanas Doos stunted vee aceceanseobapdabaceastea ats EER R RE 240 LER ION fc csactarseasistins en sceaeisascian nanan ese eae 240 El CErIGAUS DOCIFICCTIOMNS sessist es EE aa EA E AEE ERLE ASEEN AEAEE EAEE A TGSI 241 ENERGY STAR Qualified ProdUCtneenenncnnonensen en RE RER RRR 241 Performance Specifications ecsescsssssssessssessssssssssscsssecsssscsecsnecssscsssssssessuecsucsssscsasessssesussssssessesssecsaeesseecsneessseess 242 Printing Resolutio Nissar E RAEE ENE EEA EERE ETARTE 242 Print Sp edssmensesdoirinnnnannpen i a eri a A E E E AGEE aa SE 242 Environmental Health and Safety Contact Informati
222. s network adapter e Foreign device interface e Network accounting e Xerox Secure Access Unified ID System e FreeFlow SMARTsend e Xerox Common Access Card Enablement Kit e Xerox Copier Assistant e Unicode print e LAN fax from desktop e One line and dual line fax kits e Scanning software solutions For details go to www xerox com office software solutions WorkCentre 7220 7225 Multifunction Printer 237 User Guide Specifications Physical Specifications Base Configuration Width 964 mm 38 in Depth 640 mm 25 1 in Height 1132 mm 44 6 in Weight 115 kg 253 5 lb Configuration with Integrated Office Finisher Width 1039 mm 41 in Depth 640 mm 25 2 in Height 1132 mm 44 5 in Weight 127 kg 280 Ib Configuration with Office Finisher LX and Booklet Maker 238 Width 1576 mm 62 1 in Depth 651 mm 25 6 in Height 1132 mm 44 6 in Weight 153 kg 337 3 lb WorkCentre 7220 7225 Multifunction Printer User Guide Specifications Clearance Requirements Clearance Requirements for WorkCentre 7220 7225 Multifunction Printer 146 6cm 57 8 in 30 7 cm lt a 12 1 in 206 7 cm a 81 4 in 177 8 cm 70 0in Clearance Requirements for Configuration with Office Finisher LX and Booklet Maker ae 146 6cm 57 8 in 88 5 cm 34 8 in 206 7 cm 81 4 in 217 4 cm 86 0 in WorkCentre 7220 7225 Multifunction Printer 239 User Guide Specifications
223. s physical access to the USB port the port is still active For details on enabling or disabling USB ports see the System Administrator Guide at www xerox com office WC7220_WC7225docs You can find the USB cover and installation instructions in the compartment inside of tray 1 Optimizing Printer Performance Several factors influence printer performance including temperature humidity air pressure and the chemical characteristics of the paper and coatings The printer must form an electrostatic image on the paper which depends on the ability of the air to hold and transfer electrical charges The paper and coatings must hold an electrical charge in the areas where the toner must adhere To optimize the performance of your printer 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Troubleshooting gt Calibration gt Print Calibration gt Next 3 Follow the onscreen instructions to run the Print Calibration procedure WorkCentre 7220 7225 Multifunction Printer 41 User Guide Installation and Setup Modifying General Settings You can modify printer settings such as the language date and time units of measurement display brightness and startup page from the control panel 1 2 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General then touch the setting you want to change Energy Saver specifies
224. sal This appendix includes FAME OUT aid f cscierepewerteever erate oerorere rere pe seereer verrtsnevertrgrerrnrtseryartee E aA 260 iN VoL oie AQss lit eo eeteereeernert eereeer rere recent resrerer trrsaer etrrererta teeter eet etereertceer eereetspereerreae rt teere artretvrerereecrntrr trtervtererecrrrs rater ee 261 Ewopea WMO a ccsicuniotcdinaieumennianacunmadeenautinlentandeanuteneena A 262 Ole o e Sel gd ec meme emer mh eee eer nee er teats nee ener me meet mn aera vet tee enna eae arene 264 WorkCentre 7220 7225 Multifunction Printer 259 User Guide Recycling and Disposal All Countries If you are managing the disposal of your Xerox product please note that the printer may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate 260 WorkCentre 7220 7225 Multifunction Printer User Guide Recycling and Disposal North America Xerox operates an equipment take back and reuse recycle program Contact your Xerox representative 1 800 ASK XEROX to determine if this
225. se in the Secure Print window e The passcode is associated with your user name After you set a passcode it becomes the default passcode for any print job that requires a passcode on all Xerox printers You can reset the passcode at any time from any window that contains the passcode 4 Click OK 5 Verify that the paper is the correct size type and weight If not change the paper settings Note To select the paper for your print job click Paper gt Select By Tray 6 Select an option for 2 sided printing 7 If your printer has a finisher installed click the arrow to the right of Finishing then select a stapling option The image next to Stapling shows the staple position 8 Select a print quality mode 9 Select an output destination 86 WorkCentre 7220 7225 Multifunction Printer User Guide Printing 10 Select another tab or click OK 11 To send the job to the printer in the Print window select the number of copies to print then click OK or Print Releasing a Secure Print 1 At the control panel press the Job Status button Touch the Secure Print Jobs or My Secure Jobs tab Touch the folder that holds the print job Using the keypad enter the passcode that you assigned to the print job then touch OK Touch the corresponding print job in the list then touch Release g Wo Deleting a Secure Print 1 At the control panel press the Job Status button 2 Touch the Secure Print Jobs or My Secure
226. seledescosusecdbawsebscenshacbeudsdescs tues EE Ea 122 Document Glass riese EE EER EAEN E EEEE EEEa AE Ea 123 Document FECT sssrini iii EEEE ACEC r EA EEKE Eiai iaaa 123 Scanning to A Folde issie e ER A EEA EREE 124 Scanning tothe PUBIC FOL gccscssssiavcesettsceansecesvacseaneneeacovtesercad ateesseoniteunedaneleneveatronmenesveananseonelanneantes 124 Scanning toa Private FOlMEL ee csssssesssssssesssessnessseccssecsseccssecssssesesssesssccsssccenecsasessscsssesssessnesssecsacessaeesssees 125 WorkCentre 7220 7225 Multifunction Printer 5 User Guide Contents Creating a Private Foldet tcccssssssscssssassschscissecousevssedscsassccussctuntewsivessdectebabbecsuscuudtetuanaucsostedscesbecensscisccetunbacietne es 125 Retrieving Scam Files sete cca oi cise ssc cuccscha esd asncsictssnneenteedetecteaedrasincestGasonnssdavendercaserates cbacesttuensassiveisbecttedrvineenitis 126 Scanning to Network File Repositories eesesssssssssessssssessnecsssecsnecssecssscsssesssessnecsncsnscssuccssscsssecsscsssssanecsneessees 127 Scanning to a Predefined Network File REPOSItOSY eessessssssssssstesseecsccsscseseccssesssscsssesssecasesssecssees 127 Adding Scan DeStination esssesssssssssssssesssssssessssssssecsnecsnecssscsassssscesseesussssseessecsuccsacesucseacseatessacseseeesneesees 128 Scanning to Your Home DirectOry cccsscsessssscsssssssssssscnessnesssccnscsnsessscassorscascescsnsesascrscsnscseccassssscarcrscenecsaesesees 129 Setting SCAM O
227. set up some fax features before you can use them For details see the System Administrator Guide at www xerox com office WC7220_WC7225docs WorkCentre 7220 7225 Multifunction Printer 141 User Guide Faxing Basic Faxing You can send a fax in one of four ways Fax or embedded fax scans the document and sends it directly to a fax machine Server Fax scans the document and sends it to a fax server which transmits the document to a fax machine Internet Fax scans the document and emails it to a recipient LAN Fax sends the current print job as a fax For details see the print driver software To send a fax 1 142 Load your original documents Use the document glass for single pages or paper that cannot be fed using the document feeder Place the first page of the document face down in the top left corner of the document glass Use the document feeder for multiple or single pages Remove any staples and paper clips from the pages and place them face up in the document feeder Press the Services Home button then touch the appropriate fax Address the fax using one or more of the available options The Enter Number and Press Add field allows you to enter a fax number manually Use the alphanumeric keypad to enter the number then touch Add Dialing Characters allows you to insert characters such as a Dial Pause in a fax number Use the touch screen keypad to enter the numerals and characters then touch S
228. sistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver are trademarks of Xerox Corporation in the United States and or other countries Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries Sun Sun Microsystems and Solaris are trademarks or registered trademarks of Oracle and or its affiliates in the United States and other countries McAfee ePolicy Orchestrator and McAfee ePO
229. ssesssecessdesdeadshcasasceneadealantssivedsacduadeashcasscusslessectbecusdlasleadascanetarsedanderess 215 Cl dring Hole Punch JAS sisses NKE 219 Print Quality Pro blen Sporen A E EAE A A EE 220 Controlling Print Quality seere AE E K SR ERER ds 220 Troubleshooting Print Quality Problems ecssessssesssecssssssssssessssssssessneceseecsscssssessesscssasessnessnecsneesseeess 223 Copy and Scam Problems cinsiienssenn ena ee a ERR R cece 228 Fax PrOBDlEMS isnin ieii EEKEREN EE ERASE 229 Problems Sending FAXES ira aE E AREARE AEE RE REAN 229 Problems Receiving FAXES rasszessensoiaenna nrn RA RASNE RARER 230 Getting Helpsmirsrsanisniiden ie E A EG S es enlelitacdiee 231 Control Panel Me SSAGES c ssssssssscssesssessnseessssssesssscsssecsnecsnccsssesenssssessuscessessnecsuecsnscsasesuessaccsasssaseesnessneesseesseees 231 Using the Integrated Troubleshooting Tools cssesssssssssssseesesssssssscsssessssesssesssessecssacssssecsacssssseseesees 232 Mor TOME ON se stssctscscdsechesiesiss sees a E E EE E RE angers 234 Specifications 239 WorkCentre 7220 7225 Multifunction Printer 7 User Guide Contents Printer Configurations ANd Options eessssssssssesssesssessseessscssssssssssssecsuccssecesscssscssucssucsssecesnessucseseceaesseesseeess 236 Standard Features rai nre e E Re ree ne 236 Available Configurations ssassn ennnen scctiaa N ERRANS 237 Options ANd Upgrades eseese na e ia EREATARA RA EA ARRES 237 Physical Specification
230. sssesccssuecsnscsssccssecsscessssesssasessnessneesseesseesaceess 183 OPCETING SUPPIIGS iazissscasiccssedseucetsssexcseesdtecassecusenssssnssiasscovezevaceseecassepdacdaxadesionatvdesedseblgsesasseassseaxsosssceusreuibavesdasten eetanetsie 184 Locating the Serial Num Deresinin ese eat eee 184 COMSUMMO DISS seses scot eee EEEE AOE ETE EEE EEE 184 Routine Maintenance ters esse sscscsscsstssxcces sansa scssscconsesses seats ae iiaii ARAE ai Eini ies 184 Other Suppli po aeeeeee erent ete eter ar een E EE E EE E A E T 184 When to Order SuUpplieSnsriisenniinnn ne A R ERAN NNER 185 Viewing Printer Supply Status esesssscsssesssesssssssessssssssssssessnessnscssucsasecssesssesssssesssesscsssesesecsaeecssessaeesseesaes 185 Recycling SUP DIOS aici stessscste en wnatiihannatansadnult RER AERAR RAER ERR R 185 Moving the Print t E eE aa Ea E E EA E ANE aai 186 Troubleshooting 187 General TrOUDIESHOOTING scsseccssccssicedsdcscacecscseesssens esusesucsavaberseetustesssttdenetsasuensbshedeststeerasees doles eu snnevaibsdeveceteerancbenters 188 Printer Has Two Power Switches esssssssssssseesseesssssssecssscessecsnecssecenscsssessscesuscsssecsnecsnccesecsasesessesnecsaceesneesees 188 Restarting the Printer vssccccssceecdect nel sctecctsscussees E tcc A AEREA 189 Printer DOSS N t TU OM escccstcsssessacdeccssniessciddedconssass ond condensesteassebdeled dansticecnd sondessocoustdebesdadsenstedectisastiavssnustaed abe 189 Printer Resets or Turns Off Frequ
231. sssessseseseseeseees 166 Editing or Deleting Favorites in the Device Address BOOk csessssssssssssssssssneesseesseessssssssestseseeseees 167 9 Maintenance 169 General PrecautlOns sie uscencicciacetreaid ku ria iaaii E adorei eee 170 Cleaning the Printe cceescsssccesascstcascxscdssaceshssarseacsesnstedescdvsce seuss tecascendaeUaxapusscnsstdeveelacdasseadedassseaveosasstuerossts RTR 171 Cleaning the Document Glass and Document COVE ceesssssssessssssstessssessecsseessscsssccsscesssessnecsnccsseceasees 171 Cleaning the Document Feed Rollers ceessesssssssssesssesssssssssssesssessssecssecsnecsncsesessseessacceatssaseesnecsneesseesseees 172 Cleaning the Printer EXteriOrsssssasenn ann a A RA RRN EN 173 Cleaning the Printer Interior ecssssssssssessesssessnessnecssnecsssccssecssssssecsuccsnccsasessnccssscsssesssessnessnessneessnecsaeesaeees 174 6 WorkCentre 7220 7225 Multifunction Printer User Guide 10 Contents Routine MGINTONGNGE seccsssanscescsnessestessesccsnsacecsnsetsencetnsstutensesstececncoslbeheceseansctudesauds cecasasbasbuceeensctastensauvererstannapseceseee 177 Replacing Staple Cartridges eecessssssssssssssssseesssesssessssssssssssessnessnesssescssessscsssssssssessessnccsacceasecsseesacssanseaeesees 177 Emptying the Hole Punch Waste Container cecsessssssssssessnssssesssscsssesssssssssssessucssscssseecsscssasssseseaneesees 181 Billing and Usage Information cesscsssssssssssssssesssessnecssescssecsscssssss
232. stallation The Xerox Mobile Express Driver works with any printer available to your computer that supports standard PostScript It configures itself for the printer you select every time you print If you travel frequently to the same sites you can save your favorite printers in that location and the driver saves your settings WorkCentre 7220 7225 Multifunction Printer 47 User Guide Paper and Media This chapter includes Supported Paper Loading Paper Printing on Speci LLON oT gece E E EE EEE chval Spal EE AA E O cle chelsalo T WorkCentre 7220 7225 Multifunction Printer User Guide 49 Paper and Media Supported Paper This section includes lt Recomended 1s pepeney tere sever tent nner mrrner es UNE er fonteN tnpe rev eer PoP reny Oe rc lnnene Tbr nrrtry bE rence PUN nerrrerees 50 s AuR PAPET aceon ennai ian eaten en ee nnn een he een en rademines 50 General Paper Loading GUA CUMS asec ces ccheciceecssssieteneectatteneaya acme pseneruiieatedateneineccnea emacs 50 e PaperThatCanDamage Your PANGE dns a dnctecaeusnredcateninommnsae dda A E 51 GEST SU GN UN S esseye naa i AE a AEE 51 e Supported Paper Types and Weights for 1 Sided Primting sssccssesccnsscnnssccsesccnsecesseecseseceaneecseecenseeensees 52 MN A aS sac acco coaecaucovecer sas rinii cous es sean E rieserruneadetas 52 e Supported Paper Sizes and Weights for Automatic 2 Sided Printing sscssssccssescsescsneecsseecneeeesneeesee
233. such as printed photocopied photograph inkjet or solid ink Touch File Name type a name for the scan file then touch OK Selecting Advanced Settings Advanced settings allow you to control image options image enhancements scan resolution file size and updating of templates 130 WorkCentre 7220 7225 Multifunction Printer User Guide Scanning To select advanced settings 1 2 3 Press the Services Home button then touch Workflow Scanning Touch the Advanced Settings tab To adjust brightness sharpness and saturation a Touch Image Options b On the Image Options screen adjust the sliders as needed e _ Lighten Darken lightens or darkens the image e Sharpness sharpens or softens the image e Saturation makes the image colors more vivid or pastel c Touch OK To suppress background variation a Touch Image Enhancement b Under Background Suppression touch Auto Suppression c Touch OK To adjust the contrast a Touch Image Enhancement b On the Image Enhancement screen select an option e Auto Contrast allows the printer to set the contrast automatically e Manual Contrast allows you to adjust the contrast manually Move the Manual Contrast slider up or down to increase or decrease the contrast The middle position on the slider Normal does not change the contrast c Touch OK To select scan presets a Touch Scan Presets b Select an option c Touch OK To set the resolution a To
234. sure that the paper type is set correctly in the driver and that the paper is loaded in the correct tray For details see Supported Paper on page 50 Paper is loaded in the wrong tray The paper must be loaded in the correct tray For details see Supported Paper on page 50 Tray is loaded with mixed paper Load the tray with only one type and size of paper 214 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Clearing Staple Jams This section includes e Clearing Staple Jams in the Integrated Finisher azscsscccasscctccctsscsssanssstnstsosscsssssssossessascoussnshouiesessbousuassenstnesseatsbas 215 Clearing Staple Jams in the Office Finisher LX sesssscsacccsasnssdacotosccsasesaosncvecsesaizansactseanseanssuassacsetssaeston eacaassonacsane 216 e Clearing Booklet Staple Jams in the Office Finisher LX savccoscccssescsscssccassesecssesctsssdesatecseessesasesdercnascesttenssceveesecce 218 Clearing Staple Jams in the Integrated Finisher 1 Grip the staple cartridge by the orange handle and pull it firmly toward you to remove it i 2 Remove any loose staples or other debris from inside the finisher 3 Pull the staple cartridge clamp firmly in the direction shown to open it 4 Remove the jammed staples 1 then push the clamp in the direction shown until it snaps into the locked position 2 Ay WARNING The points of the jammed staples are sharp Remove the jammed staples carefully
235. t or folded If previously folded stapled remove all staples and separate the sheets by fanning them The documents loaded in the document Place fewer documents in the document feeder feeder exceed the maximum capacity allowed Improperly adjusted document feeder guides Adjust the paper guides to fit snugly against the paper loaded in the document feeder 212 WorkCentre 7220 7225 Multifunction Printer User Guide Troubleshooting Paper Misfeeds and Paper Size Jams Probable Causes Solutions The paper is not correctly positioned in the e Remove the misfed paper and reposition it properly in the tray tray e Adjust the paper guides in the tray to match the size of the paper The paper guides are not correctly adjusted 1 Remove the paper to the paper size 2 Adjust the paper guides in the tray to match the size of the paper 3 Replace the paper The tray contains warped or wrinkled paper Remove the paper smooth it out and reload it If it still misfeeds do not use that paper The paper is moist from humidity Remove the moist paper and replace it with new dry paper Using paper of the wrong size thickness or Use only Xerox approved paper For details see Supported Paper on type page 50 Label and Envelope Misfeeds Probable Causes Solutions The label sheet is facing the wrong way in the Load label sheets according to the instructions from the manufacturer e Load labels face up in trays 1
236. t the Xerox Services for UNIX Systems package for the correct operating system This package is the core package and must be installed before the printer support package d To begin downloading click the Start button Repeat steps a and b then click the printer package for use with the Xerox Services for UNIX Systems package that you selected earlier The second part of the driver package is ready for download WorkCentre 7220 7225 Multifunction Printer User Guide Installation and Setup f To begin downloading click the Start button g Inthe notes below the driver package that you selected click the link for the Installation Guide then follow the installation instructions Notes e To load Linux print drivers perform the preceding procedures but select Linux as the operating system Select Xerox Services for Linux Systems driver or the Linux CUPS Printing Package You can also use the CUPS driver included in the Linux package e Supported Linux drivers are available at www xerox com office WC7220_WC7225drivers e For details about UNIX and Linux drivers see the System Administrator Guide at www xerox com office WC7220_WC7225docs Other Drivers The following drivers are available for download at www xerox com office WC7220_WC7225drivers The Xerox Global Print Driver works with any printer on your network including those printers made by other manufacturers It configures itself for your individual printer upon in
237. taiuachecbaasiomueionanieccnalbastes 99 Reducing or Enlarging the IMAgeisersisussensanarosmneusenn naa a R 99 Selecing the Paper Tray eaemee neeetet et ater eptermnOnr ner eetartoera a ener aE a a Arsene niu EA N Tier Tso 100 Selecting 2 Sided Copy Opus srssrisse nren N eiceciee 100 Selecting Collated Copies issenensis ansonsten tesviri erai Ea Sree EEE Eana ai sinia 101 Selecting Uncolated CopieSsssss esise a E a a aAA 101 e Sapling COPIES eree nira E TAN SAANA 101 Selecting Color or Black and White Copies If the original document contains color you can create copies in full color a single color or in black and white To select the output color 1 2 Press the Services Home button then touch Copy Under Output Color select an option Auto Detect detects the color content in the original document If the original is a color document the printer makes copies in full color If the original is a black and white document the printer makes copies in black only Black amp White copies in black and white only Colors in the original are converted to shades of gray More provides additional choices e Color copies in full color output using all four printing colors cyan magenta yellow and black e Single Color copies in shades of a single color Under Colors select a color The sample page shows your color selection Touch OK Reducing or Enlarging the Image You can reduce the image to as
238. tension Tray Stylus Holder Stylus Document Cover Document Glass Du Pwns Control Panel Right Rear View Reset Button USB Port Type B USB Ports Type A Controller LED Ethernet Connection Data Port Service Feature Card Slot Pa i a a Da Features 7 Center Output Tray 8 Output Tray 9 Secondary Power Switch 10 Front Door 11 Trays 1 4 12 Locking Casters 14 8 Foreign Device Interface optional 9 DoorE 10 Door A 11 Door D 12 Door B 13 Door C 14 Leveler Foot WorkCentre 7220 7225 Multifunction Printer 23 User Guide Features Telephone and Fax Connection 1 Line 1 Internal Components 3 2 4 5 C Pes h ZENS z 6 1 NUE KZ gt gt gee a a 9 4 BES z 10 24 WorkCentre 7220 7225 Multifunction Printer User Guide GV nN Features Second Bias Transfer Roller Drum Cartridges Fuser Laser Window Cleaning Wand Toner Cartridges Drum Cartridge Cover Transfer Belt Drum Cartridge Cover Release Lever NS Main Power Switch 0 Waste Container Document Feeder U DUON aS LTS N Confirmation Indicator 6 Document Feeder Tray Top Cover 7 Document Output Tray Inner Cover Release Lever 8 CVT Glass 9 Inner Cover Document Glass Document Guides Control Panel The control panel consists of the touch screen USB port and buttons you press to control the functions available on the printe
239. the printer does not match the document size sent Faxes are not received automatically The memory is full The telephone line is connected incorrectly There is a problem with the fax machine of the sender If the problem persists for online support information go to www xerox com office WC7220_WC7225support 230 WorkCentre 7220 7225 Multifunction Printer User Guide The printer is set to receive faxes manually If the printer is connected to a PBX system it could be necessary to enter a number to access the outside telephone line To insert a pause press the Dial Pause button A comma appears in the corresponding location Solutions Verify that the printer can make clean copies If it can have the sender fax the document again Contact the sender To increase available memory delete stored jobs and wait for the existing jobs to complete Confirm the original size of the documents then load the appropriate paper size in the printer Set the printer to receive faxes automatically If the printer is out of paper faxes and print jobs can deplete the printer of memory Load paper and print the jobs stored in the memory Verify the telephone line connection If the telephone line is disconnected connect it Make a copy to verify that the printer can make clean copies and prints If the copy prints correctly have the recipient verify that their fax machine is operating correctly
240. then touch OK To insert the current date a Touch Date gt On b Touch Apply To then select an option c Under Format select a format for the date d Touch an arrow to position the date in the header or footer The sample page shows the location of the date e Touch OK f To change the text formatting touch Format amp Style choose the desired settings then touch OK To insert a Bates Stamp a Touch Bates Stamp gt On b Touch the Starting Page Number field then use the alphanumeric keypad to enter the starting page number Leading zeros can be included c Touch Apply To then select an option d Under Stored Prefixes touch an existing prefix in the list Note To create a prefix touch a blank row use the touch screen keyboard to type up to eight characters then touch OK e Under Position touch an arrow to position the Bates Stamp in the header or footer The sample page shows the location of the Bates Stamp f Touch OK g Tochange the text formatting touch Format amp Style choose the desired settings then touch OK Touch OK Adding Transparency Separators You can add blank sheets of paper between each printed transparency The size and orientation of the separators must be the same as the transparencies Note Transparency separators cannot be added if the paper supply is set to Auto Select To add transparency separators 1 2 3 112 Press the Services Home button then t
241. tifunction Printer User Guide Copying Selecting Color or Black and White Copies If the original document contains color you can create color or black and white copies To select the output color 1 2 3 Press the Services Home button then touch ID Card Copy Touch the ID Card Copy tab Under Output Color select an option Auto Detect detects the color content in the original document If the original is a color document the printer makes copies in full color If the original is a black and white document the printer makes copies in black only Black amp White copies in black and white only Colors in the original are converted to shades of gray Reducing or Enlarging the Image You can reduce the image to as little as 25 of its original size or enlarge it as much as 400 To reduce or enlarge the image 1 2 3 Press the Services Home button then touch ID Card Copy Touch the ID Card Copy tab Under Reduce Enlarge touch an option To reduce or enlarge the percentage incrementally touch Plus or Minus Toreduce or enlarge the percentage using the alphanumeric keypad to type a specific value touch the current displayed value To use a preset value touch the corresponding button Touch More for additional options To reduce or enlarge proportionally touch Proportional e To reduce or enlarge the percentage incrementally touch Plus or Minus e To reduc
242. tor Guide at www xerox com office WC7220_WC7225docs Connecting to a Telephone Line 1 Ensure that the printer is turned off 2 Connect a standard RJ11 cable No 26 American Wire Gauge AWG or larger to the Line port on the back of the printer 3 Connect the other end of the RJ11 cable to an operating telephone line 4 Enable and configure the Fax functions For details see Selecting Fax Options on page 146 Selecting Server Fax Options on page 155 or Selecting Internet Fax Options on page 160 38 WorkCentre 7220 7225 Multifunction Printer User Guide Installation and Setup Turning the Printer On and Off This printer has two power switches The main power switch located behind the front door controls the main power to the printer The secondary power switch on the top of the printer controls power to the printer electronic components and initiates a software controlled shutdown when turned off Using the secondary power switch to turn on and off the printer is the preferred method To operate the printer turn on both switches First turn on the main power switch then turn on the secondary power switch CAUTIONS e To prevent a printer malfunction or damage to the internal hard drive turn off the secondary power switch first Wait 10 seconds after the touch screen goes dark then turn off the main power switch e Donot plug or unplug the power cord while the power switch is in the On position To turn on the print
243. u can use Sample Set as a part of the Earth Smart settings In Earth Smart settings set Sample Set as your default Job Type 10 To print the job select it from the job list on the printer control panel 11 Press OK Releasing the Remaining Prints After Printing a Sample Set 1 At the control panel touch Job Status 2 Touch the corresponding print job in the list Note The control panel displays Held Sample Set next to the job name 3 Touch Release The remainder of the job prints and the job is deleted from the printer hard drive Delay Print You can delay a print job for up to 24 hours from the original job submission time Enter the time at which you would like the job to print If the time you enter is earlier than the time that you submit the print job it prints on the following day The Delayed Print default time is midnight Sending a Delay Print Job 1 On the Printing Options tab from the Job Type list select Delay Print 2 In the Delay Print window select the Tab key to move from the hour section to the minutes section To select the time to send the print job click the arrow buttons Fora 12 hour time format type the hour 1 12 minutes 00 59 then select A M or P M To toggle between A M and P M click A M or P M then use the Up arrow or Down arrow buttons Fora 24 hour time format type the hour 1 23 and the minutes 00 59 Note The regional settings on your computer determine the t
244. uality toner print drum cartridges for many models of equipment are designed to cease functioning at a predetermined point Printing the Troubleshooting Print Quality Pages 1 To print procedures on resolving print quality problems at the printer control panel press the Machine Status button Touch the Machine Information tab Touch Information Pages Touch Troubleshooting Print Quality Page then touch Print Compare your print quality problems to the examples on the pages ee es Eliminating the Paper or Media as the Problem Damaged or unsupported paper or media can cause print quality problems even when the printer application and print driver are working perfectly Use the following guidelines to eliminate the paper as the source of the print quality problem e Make sure that the printer supports the paper or media e Make sure that the printer is loaded with undamaged dry paper e Ifthe condition of the paper or media is in doubt replace it with new paper or media e Make sure that you have the proper tray selected in the print driver and from the control panel e Make sure that you have the correct paper type selected in the print driver and in the control panel of the printer WorkCentre 7220 7225 Multifunction Printer 223 User Guide Troubleshooting Isolating the Problem to the Printer or to the Application When you are sure that the paper is supported and in good condition use the following steps to isolate
245. uch Resolution b On the Resolution screen select a resolution from 72 dpi through 600 dpi c Touch OK To set the quality and file size a Touch Quality File Size b On the Quality File Size screen use the slider to select a setting The settings range from Normal Quality and Small File Size to Highest Quality and Largest File Size c Touch OK To retrieve new templates and remove outdated ones a Touch Update Templates gt Update Now b Touch Update Now c Touch Close WorkCentre 7220 7225 Multifunction Printer 131 User Guide Scanning Selecting Layout Adjustments Layout adjustments provide additional settings for the size and orientation of the original and erasing the edges To select layout adjustments 1 2 3 132 Press the Services Home button then touch Workflow Scanning Touch the Layout Adjustment tab To specify the orientation of the original image a Touch Original Orientation b On the Original Orientation screen select an option e Upright Images and Sideways Images refer to the direction the originals are loaded in the document feeder e Portrait Originals and Landscape Originals refer to the images on the originals c Touch OK To scan the correct area of the original image a Touch Original Size b On the Original Size screen select an option e Auto Detect allows the printer to determine the size of the original e Preset Scan Areas specifies the area to scan when it m
246. uch Workflow Scanning Touch the Job Assembly tab then touch Build Job gt On Touch Options a Select or clear the Display this window between segments check box b Select or clear the Turn Build Job Off after Job is Submitted check box WorkCentre 7220 7225 Multifunction Printer 133 User Guide Scanning 134 Program and scan the first segment a Load the originals for the first segment b Press the green Start button on the control panel Note If a password is required contact the system administrator Program and scan additional segments a Load the originals for the next segment b When the Build Job screen appears touch Program Next Segment c Press the green Start button to scan the originals for that segment Repeat the previous step for each remaining segment Note At any time you can touch Delete All Segments to modify the job When all of the segments have been programmed and scanned touch Submit the Job The Job Progress screen appears and the individual segments are scanned as a single job Note If necessary touch Delete gt Delete Job to cancel the job WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Scanning to a USB Flash Drive 1 Load the original on the document glass or in the document feeder 2 Insert your USB Flash drive in the USB port on the printer control panel Note If the USB Flash drive is already in the USB memory port press Services Home then touch Work
247. uch screen touch Resume Scanning to continue the job or Cancel Scanning to cancel the job completely If you do not make a selection within 60 seconds the job automatically resumes 122 WorkCentre 7220 7225 Multifunction Printer User Guide Scanning Document Glass e Lift the document feeder cover and place the first page face down in the upper left corner of the document glass e Align the originals to the matching paper size printed on the edge of the glass e The document glass accepts paper sizes up to 297 x 432 mm 11 7 x17 _ in e The document glass automatically detects standard paper sizes e Insert originals face up with page one on top e The confirmation indicator illuminates when you load the originals correctly e Adjust the paper guides so they fit against the originals e The document feeder accepts paper weights 38 128 g m for 1 sided pages and 50 128 g m for 2 sided pages e The document feeder accepts paper sizes from 85x125 mm 3 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 1 sided pages and 110 x 125 4 3 x 4 9 in through 297 x 432 mm 11 7x17 in for 2 sided pages e The maximum feeder capacity is approximately 110 sheets of 80 g m paper e The document feeder automatically detects standard paper sizes F LI WorkCentre 7220 7225 Multifunction Printer 123 User Guide Scanning Scanning to a Folder Th
248. ue the job or Cancel Scanning to cancel the job completely If you do not make a selection within 60 seconds the job automatically resumes WorkCentre 7220 7225 Multifunction Printer 145 User Guide Faxing Selecting Fax Options This section includes Adjusting Brightness and Sharpness scssssssssssssssssscsescssecsnecssscsnsecssccsscssscsonecsnecsucssssessscssscseueeescessneesuccsneeensees 146 Automatically Suppressing Background VaridtiOn ccsssssesssssssesssssssscsssecsnessssssssessscssssssuscsssessneesneesseesssess 146 Adj sting the Comin St sccsscccessccsscessasssccoscccasatasessctttaczancsadstsntdasasoacanesccvscseasenseseasesodccndssosaceseccusnsbenclan assdunatousnesscoaneatsale 147 Scie Se Sie Or Che NO canny yeaa E 147 Selecing Reducing or SPINO eses aea eaea T aaan 148 Setting Up BOOK FOX cians cee Stree cea ate ate en ee eer nee 148 Paonmtioga Conimation REDO ieassmsasaror a O RGA 148 Selecting the Starting Rate saaana a A a a Ea 148 Sending a Delayed FOG srpsur ceetsetetrerertre tereers tert er t evi veer tre Wrrenyrter eemteteretet erertrcieereet terre terftcrsreceryrtcrr terete 149 Sending header TONE ccc were amnesia E EE EE 149 Sending a Fax toa Remote Mail BOX scrsisssrssicincennisneii a R tos teodsieease Mtn taste 150 Storing a Fax imd Local TDN sssini eeestis iea ved ckvcuocoatsent basen tnwesaesalwvboaastos 150 Piinting Local Mailbox DOCUMEN S cnc an cow cen E E 150 Deleting Local Mailbox DOCUM eNi Sssesa
249. uested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It connects to a compatible modular jack that is also compliant See installation instructions for details You can safely connect the printer to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that can be connected to a telephone line Excessive RENs on a telephone line could result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that can be connected to a line as determined by the RENs contact the local Telephone Company For products approved after July 23 2001 the REN is part of the product identifier that has the format US AAAEQ H TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is separately shown on the label To order the correct service from the local Telephone Company you could also have to quote the
250. ur Xerox representative for more information Power Cord e Use the power cord supplied with your printer e Plug the power cord directly into a properly grounded electrical outlet Ensure that each end of the cord is connected securely If you do not know if an outlet is grounded ask an electrician to check the outlet e Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal Ay WARNING Avoid the potential of electrical shock by ensuring that the printer is grounded properly Electrical products can be hazardous if misused e Verify that the printer is plugged into an outlet that is providing the correct voltage and power Review the electrical specification of the printer with an electrician if necessary e Do not place the printer in an area where people can step on the power cord e Do not place objects on the power cord e Replace the power cord if it becomes frayed or worn e Donot unplug or plug the power cord while the printer is turned on e To avoid electrical shock and damage to the cord grasp the plug when unplugging the power cord e The electrical outlet must be near the printer and must be easily accessible The power cord is attached to the printer as a plug in device on the back of the printer If it is necessary to disconnect all electrical power from the printer disconnect the power cord from the electrical outlet For details see Turning t
251. use dry gum labels Print only on one side of the sheet of labels Use full sheet labels only Store unused labels flat in their original packaging Leave the sheets of labels inside the original packaging until ready to use Return any unused sheets of labels to the original packaging and reseal it Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions Storing them in extreme conditions can cause print quality problems or cause them to jam in the printer Rotate stock frequently Long periods of storage in extreme conditions can cause labels to curl and jam in the printer In the print driver software select Label as the paper type Remove all other paper from the tray before loading labels Ay CAUTION Do not use any sheet where labels are missing curled or pulled away from the backing sheet It could damage the printer Loading Labels in Trays 1 4 1 64 Pull out the tray until it stops N Ensure that the guide locks are set in the correct position for the size labels you are loading For details see Setting the Guide Locks in the 500 Sheet Adjustable Trays on page 59 Note Trays 1 4 accept Standard Labels Heavyweight Labels and Extra Heavyweight Labels 106 256 g m For long edge feed load labels face up with the top edge toward the front of the tray WorkCentre 7220 7225 Multifunction Printer User Guide Paper and Media 3 For short edge feed
252. using the print quality problems If the Color Reference page did not print correctly perform the Calibrate Color procedure At the control panel press Machine Status then touch Tools gt Troubleshooting gt Calibration gt Print Calibration gt Next then follow the instructions Vertical White Lines or Streaks One Print the test pages to identify the affected color Color Toclean the laser window for the affected color pull out the cleaning Lines or streaks appear in one color of rod until it stops then move it all the way in Repeat three more times your output Then repeat this procedure for each affected color For details see Cleaning the Laser Windows on page 174 Note To print procedures on resolving print quality problems at the control panel press Machine Status Then touch Machine Information gt Information Pages gt Troubleshooting Print Quality Page gt Print Toner Missing or Easy to Rub Off Verify that the paper you are using is the correct type for the printer and Toner appears to be missing from the is loaded properly For details see Supported Paper on page 50 print or is easy to rub off Perform the Calibrate Paper Type procedure For details see Optimizing Printer Performance on page 41 At the control panel select a heavier paper Note Papers from lightest to heaviest are e For uncoated paper Plain Lightweight Cardstock Cardstock and Heavyweight Cardstock e For coated paper
253. when the printer goes into energy saving mode Date and Time allows you to set the time zone date time and display format Language Keyboard Selection allows you to set the language and keyboard layout Custom Keyboard Button allows you to assign text to the custom key on the virtual keyboard Note This is a partial list If a feature does not appear contact the system administrator or log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 Touch Save Setting Energy Saver Mode You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level To configure Energy Saver settings 1 2 42 At the printer control panel press the Machine Status button then touch the Tools tab Touch Device Settings gt General gt Energy Saver Note If this feature does not appear log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 Under From Standby Mode to Energy Saver Mode to set the time in minutes touch the arrow buttons Standby Mode uses more energy but wakes faster than Energy Saver Mode Under From Energy Saver Mode to Sleep Mode to set the time in minutes touch the arrow buttons Energy Saver Mode uses more energy but wakes faster than Sleep Mode Touch Save WorkCentre 7220 7225 Multifunction Printer User Guide Install
254. y enabling NTP Enable NTP using CentreWare Internet Services 1 At your computer open a Web browser in the address field type the IP address of the printer then press Enter or Return Notes e If you do not know the IP address of your printer see Finding the IP Address of Your Printer on page 33 If this feature does not appear log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 Click the Properties tab Inthe navigation pane click the arrow to the left of General Setup From the expanded General Setup menu select Date and Time Inthe Date and Time page click the arrow at the right of Date and Time Setup Select Automatic using NTP Inthe NTP Server Settings enter the IP address for the NTP server Click Apply Set the time zone date and time manually 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Device Settings gt General gt Date and Time Note If this feature does not appear log in as a system administrator For details see Logging In as the System Administrator at the Control Panel on page 32 Toset the time zone touch Time Zone then touch the arrows to adjust the time zone To set the date touch Date select a format then set the date To use 24 hour format select Display 24 hour clock To set the time touch Time then set the time Note
255. y that the paper is the correct size type and weight If not change the paper settings Note To select the paper for your print job click Paper gt Select By Tray Select an option for 2 sided printing If your printer has a finisher installed click the arrow to the right of Finishing then select a stapling option The image next to Stapling shows the staple position Select a print quality mode Select an output destination Select another tab or click OK To print the job select it from the job list on the printer control panel Press OK After the job is saved you can print it as needed For details see Printing from Saved Jobs on page 92 WorkCentre 7220 7225 Multifunction Printer User Guide Printing Held Print Jobs Jobs can be held or paused for various reasons For example if the printer is out of paper the job holds If you send a sample job the first copy of the job prints and the rest of the copies hold until you release them If the system administrator has configured the Hold All Jobs feature any job sent to the printer is held until you release it Releasing Held Print Jobs At the control panel press the Job Status button Touch Active Jobs To determine why a job was held touch the job then touch Details Do one of the following pee a ee Torelease a held job touch the job then touch Release To release all held jobs touch Release All Jobs WorkCentre 7220 7225 Multifunction
256. your printer directly from your computer using USB or connect over a network using an Ethernet cable or wireless connection Hardware and cabling requirements vary for the different connection methods Routers network hubs network switches modems Ethernet cables and USB cables are not included with your printer and must be purchased separately Xerox recommends an Ethernet connection because it is typically faster than a USB connection and it provides access to CentreWare Internet Services It also provides access to email workflow scanning and server fax services For details on configuring the printer settings see the System Administrator Guide at www xerox com office WC7220_WC7225docs Physically Connecting the Printer to the Network Use a Category 5 or better Ethernet cable to connect the printer to the network An Ethernet network is used for one or more computers and supports many printers and systems simultaneously An Ethernet connection provides direct access to printer settings using CentreWare Internet Services To connect the printer 1 Connect the power cord to the printer and plug the cord into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer Connect the other end of the Ethernet cable to a correctly configured network port on a hub or router 3 Turnon the printer Note For details on configuring wireless network settings see the System Administra

Xerox WorkCentre 7220/7225 User's Manual

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