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Xerox WorkCentre 5325/5330/5335 Administrator's Guide

1. 138 Setting Up Job Completion Alerts 0 0 0 0 0 00 c cece ccc cence cence nen e eee en nnes 138 Setting Up Machine Status Alert 138 Setting Up Billing Meter Read Alert 138 Setting Up Supplies Data Alert 139 Configuring Stored File Setting 140 WorkCentre 5300 Series Multifunction Printer 7 System Administrator Guide Contents 11 8 Energy Saving Settings ssh een sde siecle dense 141 Uerteel EE 142 Setting Default Touch Screen Settings 142 Taking the Printer Offline 143 SMart eSolutions and Billing Information 2 144 SMart CSOIUEIOIS see ENNEN esse EEN EEN te tei E evden ala Ale ave uns EE SA 144 View Usage and Billing Information 22 145 CLAN Gass artes is aca arn nv aiacn cin daacdcdnalene bealnesovecanestranevandethone RE gravest 147 Saving Your Printer Settings to a Clone File 147 Installing a Clone Fil 2 ee AEN ENNER eee Ae awe aes 147 eegene ante ple ed ee ern ee ne le ee 148 Public Address BOOK s lt cccenstvonseenenparecadennd lta se lents esse 148 LAN Fax Address Boek vd essi dant ini REISEN KEREN EEN 149 Font Management Utility eee eue 150 Customizing Printer Contact Information 2 151 Updating the Printer Software 152 Updating the Sof
2. 121 Internet Fax Defaults Settings 122 Internet Fax Address s se ciuusatmdiesitalentrienera nhanmher lesase treseses 122 LAN FOX EE 123 Session Initiation Protocol Fos 124 Enabling SIP Fax at the Control bone 124 Accounting Local ACCOUNTINQ L 860 uenea nae pine he aaa a ie KENE EK ehr aa ak 128 Configuring Local Accounting 4222222 128 Resetting Access and Usage Limits for All Users 129 Xerox Standard Accounting 444eeseesee eee 130 Configuring Xerox Standard Accounting 130 Creating a Group Account 131 Creating a New User Account and Setting Usage Limits 131 Maximum Usoge Hpmtte sis NEE dick editeur etats cee ba ee dE 132 Resetting Usage Limit 132 Printing a Report rss de diode grd anus dE dread ned ana KE n ant 132 Network Accounting es c0esecas EE AT SR ER sde baleen nan ere ENNEN 133 Enabling and Configuring Network Accounting 133 Configuring Accounting Login Screen Settings 134 Accounting and Billing Device Settings 135 Enabling Accounting in Print Drivers 136 Administrator Tools Monitoring Alerts and Status
3. 65 IP wl DEE 67 Creating an IP Filter Rule een NENNEN ek iuemaunas 67 Audit LOG EE EE 68 Enabling Audit LOG de D EEEE A RENNE ERRESA KERENOR DIN A EREE 68 Saving an IT e WEE 68 Interpreting the Audit Log 22222 68 PDF and ee ous ee Los at Reid dla 70 Address Book E 71 Restricting Access to Job Information d d NR dE deddawddeedtarsauevesavdeavesacaes 72 Hiding or Password Protecting Completed Job Information 72 Hiding Active Job Information lt csacscedaiadassceeseaeededanasweserieoreb eee cenaness 72 Hiding or Displaying Network Settings 2 73 Printing Selecting Print Mode Options EE 76 Managing Banner Sheet Printing Options 77 Enabling Banner Sheet Printing in CentreWare IS 77 Enabling Banner Sheet Printing at the Control Panel 77 Enabling Banner Sheet Printing in the Printer Driver 77 Nie CEET 78 Configuring Print Service Settings 78 Configuring Media Print Service Settings 79 Configuring the Envelope Toy 79 UNIX Linux and AS 400 Printing 80 Xerox Services Tor UNIX Systems XSUS 4 uses username 80 Supported Printing EE 80
4. Before you begin purchase and install the Fax over IP Kit Enabling SIP Fax at the Control Panel at ee ety a At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Common Service Settings gt Other Settings Touch Fax Service then touch Change Settings Touch Scan to Fax Touch Save Configuring SIP Settings Go E 10 11 12 124 In CentreWare IS click Properties gt Protocols gt SIP Type the SIP protocol port number in the Port Number field Type an SIP User ID for the printer An SIP User ID is a combination of an SIP user name and IP address For example if the IP address of the printer is 192 168 1 1 and you want to assign the number 1111 as the SIP user name type 1111 192 168 1 1 in the SIP User ID field If you are using an SIP server type the SIP UserID is the G3 fax number of the printer followed by the IP address of the SIP server For example 5031112222 192 180 1 2 If you do not have an SIP server type the IP address of the printer in the SIP User ID field Select the appropriate SIP Transfer Protocol Next to Enable SIP Server select Yes Next to SIP Server IP Address Resolution select DHCP or Static To filter domains next to Domain Filtering select Allow Domains or Block Domains e Click Edit e Type the domains that you want to add to the filter list e Click Apply If you are using an SIP proxy server under Primary S
5. Click Apply Selecting the Folder Where Received Faxes are Stored 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Fax Service Settings gt Fax Received Options 3 Touch Folder Selector Setup 4 Touch a line then touch Change Settings 5 Touch On and type the three digit number of the folder that you want to use for storing received faxes 6 Touch Save Specify the Output Tray 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Fax Service Settings gt Fax Received Options 3 Touch Output Destination Setup 4 Under Fax Received Line 1 select an output tray and touch Save 5 Repeat for other lines 6 Under Public Folder Printed Files select an output tray polling Reduce Enlarge Presets eS eS At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Fax Service Settings gt Fax Received Options Touch Reduce Enlarge Presets Change the following settings as necessary e Preset Specify the preset magnification values to appear in the Layout Adjustment Screen Variable Specify the default magnification value to appear in the Layout Adjustment Screen WorkCentre 5300 Series Multifunction Printer 117 System Administrator Guide Faxing Original Size Defaults At the printer control panel press th
6. e Memory Full Procedure If the printer s hard disk becomes full while scanning a document the current job can be aborted and deleted or the partially stored job can be sent Touch Delete Job or Run Job e Maximum Stored Pages Set the maximum number of pages stored for a fax document e Mixed Size Originals Scan Mode Touch Standard if all the documents to be scanned are standard size or touch Custom to allow multiple media sizes to be scanned from the document feeder e Fax Data in Folder Priority 1 2 3 Select F Code Remote Terminal ID or Remote Terminal Name to classify received faxes and store them in folders e Direct Fax Select Enabled to allow the printer to receive a LAN fax sent from a print driver For details about LAN fax see the print driver help e Line 2 3 Line Selection Specify if you want to use each fax line to Send Receive or Send and Receive faxes e Block Inbound Faxes Type up to 50 fax numbers that you want to block e Block Unknown Fax Numbers Touch Yes to block unknown fax numbers Setting Fax Defaults To define defaults for incoming faxes for all users 1 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Fax Service Settings gt Fax Defaults Touch a default setting in the list then touch Change Settings Make the desired changes to the default setting then touch Save For details about fax settings see the U
7. e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials to log into the file server 8 Type the Login Name and Password if the system will be directly accessing the file server 9 Click Apply NetWare Before you begin e Enable and configure Netware protocol settings For details see NetWare on page 39 e Onthe NetWare server create a folder This is your file repository Note the server name server volume directory path the NDS Context and Tree if applicable e Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password e Test the connection by logging into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access rights To configure file repository settings In CentreWare IS click Properties gt Services gt Network Scanning gt File Repository Setup Click Add Next to Friendly Name type a name for the repository Select NetWare from the Protocol drop down menu Next to Server Name type the server name Next to Server Volume type the server volume For NetWare 4 x 5 x 6x and IPX only type the tree and context in the NDS Tree and NDS Context fields In the File Path field type the directory path of the folder 9 Un
8. e Xerox recommends that you enable HTTP SSL For details see Secure HTTP and SSL TLS on page 59 Note After installing a certificate and enabling HTTP SSL restart your Web browser If you do not restart your browser a certificate error message will prevent you from accessing the Properties tab in CentreWare IS Enabling Extensible Service Registration 1 In CentreWare IS click Properties gt General Setup gt Extensible Service Setup Note If Extensible Service Setup does not display the custom services software file was not installed correctly or the installation failed 2 Under Setup click Configure 3 Select Extensible Services and click Apply Note Other services are enabled by default 4 Click OK 5 Under Browser Settings select Enable the Extensible Services Browser if necessary 6 Some EIP applications require a password If you are using one of these applications under Enable Extensible Services select Export password to Extensible Services 7 Select Verify server certificates if necessary If the EIP application that you are using is on a server outside the firewall of your company configure proxy server settings To configure proxy settings under Proxy Server select Use Proxy Server a Next to Proxy Setup select Same Proxy for All Protocols to use the same settings for HTTP and HTTPS Select Different Proxy for Each Protocol to enter separate server addresses for HTTP and HTTPS b Type your H
9. System Administrator Guide Initial Setup This chapter includes Physical Connection on page 14 Initial Setup at the Control Panel on page 15 Initial Setup in CentreWare IS on page 17 Enabling Services and Options on page 19 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 13 Initial Setup Physical Connection To connect your printer 1 Connect the power cable to the printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable to a correctly configured network port 3 If you have purchased and installed the Fax Hardware Kit connect the printer to a correctly configured telephone line 4 Turn the printer on 14 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Initial Setup Initial Setup at the Control Panel The Installation Wizard The first time the printer is turned on the Installation Wizard starts The wizard prompts you with a series of questions to help you configure basic settings for your printer You are prompted to e Select tools access setting e Select units of measurement e Select your local time zone e Select NTP settings optional e Set the current date and time e Configure Security Email LDAP and FAX optional Configuration Report After you complete the installation wizard you can print a Config
10. You can specify the print mode that you want the printer to use for individual protocol types 1 In CentreWare IS click Properties gt Services gt Printing gt Print Mode 2 Under Print Mode select Auto HP GL 2 PLCL 6 5e or TIFF JPEG from the drop down list 3 Select PJL if necessary 76 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Printing Managing Banner Sheet Printing Options You can set the printer to print a Banner Sheet with each print job The banner sheet contains information identifying the user and job name This option can be set in the print driver in CentreWare IS or at the printer control panel Note Banner sheet printing must be enabled in the print driver It must also be enabled at the control panel or in CentreWare IS or a banner sheet will not print Enabling Banner Sheet Printing in CentreWare IS 1 In CentreWare IS click Properties gt Services gt Printing gt Print Mode 2 Under Banner Sheet next to Sensing Separator Page select Enable 3 Next to Banner Sheet select Start Sheet End Sheet or Start Sheet and End Sheet 4 Select the tray that you want the sheet to be printed to 5 To allow banner sheet printing to be to be enabled or disabled from the print driver select Enabled next to Allow Print Driver to Override 6 Click Apply Enabling Banner Sheet Printing at the Control Panel At the printer control panel press the Machine Status button then t
11. error occurs Response to Read Receipts Touch On to allow the printer to respond to a request for a read receipt MDN after an email is received Read Receipts Touch On to allow the printer to request a read reciept MDN when an email is sent Note This does not apply to the Internet Fax service For Internet Fax read receipt settings go to Tools gt Fax Service Settings gt Internet Fax Control gt Delivery Confirmation Method Print Delivery Confirmation Mail Touch On to print a confirmation report DSN response or MDN response for every transmission Touch Print when delivery fails to print a report when a transmission fails Split Send Method Touch Split into Pages or Split by Data Size to split a large email into multiple email messages Maximum Data Size per E Mail Specify the maximum size of an email that will be split when using the Split by Data Size method WorkCentre 5300 Series Multifunction Printer 97 System Administrator Guide Scanning e Maximum Total Data Size Specify the maximum size of an email that can be sent e Maximum Split Count Specify the maximum number of splits e Allow Casual Users to Edit From Field Touch Yes to allow any user to edit the From field of an email e Allow Guest Users to Edit From Field Touch Yes to allow users authenticated as a guest to edit the From field of an email e Allow to edit From if Search Found Touch Yes to allow users to edit the From field of an email i
12. 105 System Administrator Guide Scanning If the field is Editable select Require User Input to prompt the user to type data for this document management field before scanning If the field is Editable select Mask User Input to display typed characters as asterisks at the control panel Select Record User Input in Job Log to also write any masked data to the Job Log file Consider data security issues before selecting this Validate Data Before Scanning options may also be available if there are validation servers configured for the printer Configuring Other Default Template Scanning Options Click Edit to edit the following settings Many of these settings are described in the User Guide Network Scanning Advanced Settings Layout Adjustment Filing Options Report Options Network Scanning Image Settings Compression Capability To restore the Default Template to its original settings click Apply Factory Default Settings This will delete any custom settings applied to the Default Template Configuring Template Pool Repository Settings If you want to store Network Scanning templates on your network or if you are using a scanning management application such as SMARTsend or ScanFlowStore you must provide information about the server that will host the templates 1 106 In CentreWare IS click Properties gt Services gt Network Scanning gt Advanced gt Template Pool Setup Your template pool repository can
13. 5300 Series Multifunction Printer 125 System Administrator Guide Faxing 126 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Accounting This chapter includes Local Accounting on page 128 Xerox Standard Accounting on page 130 Network Accounting on page 133 Configuring Accounting Login Screen Settings on page 134 Accounting and Billing Device Settings on page 135 Enabling Accounting in Print Drivers on page 136 WorkCentre 5300 Series Multifunction Printer 127 System Administrator Guide Accounting Local Accounting Local Accounting tracks the number of copy print scan and fax jobs for each user that logs in to the printer You can then generate reports listing usage data for individual users and groups Configuring Local Accounting D SN gt 13 14 15 16 128 In CentreWare IS click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Local Accounting Select Enabled next to the features that you want to track Next to Verify User Details select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 Next to Verify User Details for Printer Direct Fax Jobs select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 Next to Customize User Prompts select how you want to pr
14. General 2 Next to Store to USB select Enabled 3 Click Apply WorkCentre 5300 Series Multifunction Printer 109 System Administrator Guide Scanning Job Flow Sheets You can create a Job Flow to execute a series of actions on a scanned document that is stored in a folder The actions are defined in a Job Flow Sheet To configure a Job Flow you must e Create a Folder e Create a Job Flow Sheet e Link the Job Flow Sheet to the Folder Notes e To use scanning with this feature you must purchase and install the Scan Kit See the instructions included with the kit for details e Touse fax with this feature you must purchase and install the Fax Hardware Kit See the instructions included with the kit for details e For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Before you begin e Purchase and install the Scan Kit See the instructions included with the kit for details e Enable ports for SNMP SOAP and UDP Create a Folder Create a folder For details see Creating and Editing a Folder on page 95 Create a Job Flow Sheet In CentreWare IS click Scan gt Job Flow Sheets Next to Sheet Type select Unknown Next to Sheet Order select the order in which you want to have sheets displayed Click Display Job Flow Sheets List Click Create Job Flow Sheet Next to Job Flow Sheet Name type a name for the sheet Next to Description type a description for
15. Installing EE 81 Printing from a Linux Workstation 82 PEO EE ER WorkCentre 5300 Series Multifunction Printer 5 System Administrator Guide Contents 6 Copying Specifying Default Copy Settings xv uen dues tente ben EEN EE KENE EECH 86 Creating Copy Feature Presets 44444uueeeeesseeeess 87 Copy II NEE 88 Original Size Det sance tee eee dead deleted 89 Reduce and Enlarge Presets 0 cece cece cece cnc cee nce eee nn ee cece ene eceennes 90 D ninine Be EC 91 Scanning Configuring General Scan Service Settings 94 Setting Scan Defaults 2 ug e ee ERR ee ee Nada EEN EE wake eee 94 Setting Scan to PC Defaults EEN 94 Scanning to a Folder on the Pinter 95 Managing Folders and Scanned Files 424444 educateur 95 Scanning to Su HE nee eee ae ete abs etienne 97 Configuring neen CEET nettes 97 Editing Default Email Settings KN ENNEN EE NENNEN NN NEE RE aan 98 Managing the Email Address Book 99 Network Sepp gereecht aaa ai ai 100 Enabling Network Scanning ege Ne Ee ENNEN 100 Configuring Network Scanning EE 100 Configuring File Repository Settings 101 Configuring the Default Template 105 Configuring Template Pool Repository Settings 106 Updating the List of Templates at the Co
16. and port numbers The default port number is 389 Select the LDAP server type from the LDAP Server drop down menu Optional Information 1 Type the search directory root path in the Search Directory Root field using Base DN format Note For details on Base DN formatting refer to the RFC 2849 LDAP Data Interchange Format LDIF Technical Specification on the IETF website Specify the login credentials required to access the LDAP directory Options are e Remotely Authenticated User The user s credentials upon logging in are used to access the LDAP server Note Authentication must be enabled and tool and feature access must be configured to require the user to log in before accessing email For details see Setting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54 e System The printer logs into the LDAP directory and is authenticated using its own login credentials After you select the Login Credential type type the Login Name and Password if required Retype the password to confirm Under Maximum Number of Search Results type a number between 5 and 100 for the maximum number of addresses that can be returned matching the search criteria entered The default number is 25 Under Search Timeout select Use LDAP Server Timeout to allow the printer to time out based on the LDAP server settings or select Wait and type in the number of seconds between 5 and 120 that the printer will wait befor
17. and type http localhost 631 admin then click Enter or Return 3 In User ID type root For password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Pprinter filename then click Enter AS 400 Xerox provides Work Station Customization Object WSCO files to support AS 400 or Iseries VSR2 or later The WSCO is a file that provides printer specific PCL codes that the host print transform uses to select the correct tray 2 sided duplex option font size and type and orientation The XTOOLSxxxx library provides a source WSCO for each supported Xerox printer or device You only need to download and install the library once Notes e The host print transform only works on files that are of the type AFPDS and SCS PIDS formatted printer files must be recreated as type AFPDS to use the WSCO for printing e You must have IOSYSCFG permissions to create a device description or a remote queue e For details on AS 400 refer to the IBM AS 400 Printing V Red Book available on the IBM website 82 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Printing Installing the WSCO and Setting up
18. be configured to transfer files using FTP SMB HTTP or HTTPS Configure the settings by following the same instructions as you did when setting up the file repository Refer to the following e FTP FTP on page 101 e NetWare NetWare on page 102 e SMB SMB on page 103 e HTTP or HTTPS HTTP HTTPS on page 103 Note The format for a directory path for FTP is directory directory for SMB the format is directory directory WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning Updating the List of Templates at the Control Panel If you are storing templates on your network in a template pool repository when you make any changes to the templates in the repository you can update the list of templates that displays at the control panel 1 Press the Services Home button on the control panel then touch the Network Scanning icon 2 Touch Update Templates Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server 1 In CentreWare IS click Properties gt Services gt Network Scanning gt Validation Servers 2 Click Add 3 Next to Host Name IP Address amp Port type the appropriately formatted address and port number of the server The default port number is 443 for HTTPS 4 Next to Path type the path on the server Note The format for a directory path for FTP is directory directory while
19. either IPv4 or IPv6 before you can define the SMTP server For details see Configuring DNS DDNS Settings on page 23 Type the SMTP server IP address or host name Enter the port numbers for sending email and Internet Fax and for receiving email The default port number is 25 5 Type the specific email address assigned to this printer by the SMTP server in the Machine s E mail Address field Optional Information 1 To improve transmission speed you can set messages to be fragmented between 2 and 500 times Select Enabled next to Split Send and enter the number of fragments in the Maximum Split Count field 2 If you enable Split Send you can select how the email jobs should be split Under Split Send Method select one of the following e Split into Pages If you select this option the mail client will not reassemble the job on receipt e Split by Data Size If you select this option the mail client is required to reassemble the job on receipt 3 To define a maximum message size for messages with attachments type a value between 512 KB and 20480 KB next to Maximum Data Size per E mail The default size is 10240 KB 4 To set a maximum job size type a value between 512 KB and 2000000 KB next to Maximum Total Data Size 5 Under Login Credentials for the Machine to Access the SMTP Server to send automated e mails select POP before SMTP or SMTP AUTH to have the printer authenticate itself using the Login Name and Password set up on
20. email if the user s search in the address book fails Next to Subject type the text that you want to appear in the Subject field of an email Next to Message type the text that you want to appear in the body of an email Under User Attachment or Device Information select additional information that you want to be added to the body of the email Next to Signature type the text that you want to be added to the end of the body of the email Next to Add Me to To Field select Enabled to automatically add the authenticate users email address to the To field of an email Next to Add Me to Cc Field select Enabled to automatically add the authenticate users email address to the Cc field of an email Next to Edit E mail Recipients select Enabled to allow users to edit the To Cc and Bcc fields of an email Click Apply Managing the Email Address Book To manage the email address book see Public Address Book on page 148 WorkCentre 5300 Series Multifunction Printer 99 System Administrator Guide Scanning Network Scanning Network Scanning allows you to scan an original document and distribute and archive the scanned image file The Network Scanning feature is designed to simplify the task of scanning many multi page documents and saving the scanned image files in one or more file locations To specify how and where scanned images are stored you must create a template You can create manage and store multiple temp
21. of the host running the SNMP manager application to be used to receive traps Note Port 162 UDP is the default port for traps You can select v1 or v2c based on what the trap receiving system supports WorkCentre 5300 Series Multifunction Printer 27 System Administrator Guide Network Configuration 5 Under Traps select the type of Traps to be Received by the SNMP manager 6 Click Apply Adding IPX Trap Destination Addresses Internetwork Packet eXchange IPX is a routing protocol used by Novell NetWare environments 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP 2 Click Advanced at the bottom of the page 3 Under Trap Destination Addresses click Add IPX Address 4 Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap 5 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application that is to receive the trap 6 Type the IPX Socket Number of the computer running the SNMP manager application configured to receive the packets 7 Select the SNMP version SNMP v1 or SNMP v2c based on the trap receiving system Under Traps select the type of Traps to be Received by the SNMP manager 28 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration LPD The Line Printer Daemon LPD protocol is used to provide printer spooling and network print server functionalit
22. the sheet Next to Keyword type keywords that will help users find the sheet when searching at the control panel 9 Click Apply 10 Refresh your browser and navigate back to the Job Flow Sheets page 11 Click Display Job Flow Sheets List 12 Select the sheet you just created and click Edit Job Flow Sheet Eh ase 110 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 13 14 15 16 17 Scanning Under Edit Job Flow Sheet next to Edit Destination select an action that you want to take on the documents in your folder Print Fax Internet Fax Email FTP SMB and Email Notification Make sure the service that you select is configured correctly as specified in this guide and the required scan or fax kit is installed on the printer Note If files are stored in the folder using the Internet Fax Received feature you cannot use the Internet Fax or Email actions Click Edit Job Flow Sheet Select file handling options e If you selected email or Internet fax type the recipients names and email addresses and select the File Format For email enable thumbnail previews if desired You must purchase and install the Thumbnail Preview Kit to use this option Select MRC High Compression options and enable Searchable Text options if desired You must purchase and install the Searchable PDF Kit to use this option e If you selected print select the Paper Supply tray Output Destination tray Quanti
23. this page If you select None the printer will not provide authentication credentials to SMTP server WorkCentre 5300 Series Multifunction Printer 31 System Administrator Guide Network Configuration 32 If you select System for Login Credentials for the Machine to Access the SMTP Server to send automated e mails type in the Login Name and Password Retype the password to confirm If authentication is enabled and the printer is configured to require users to log in before they can access email select Remotely Authenticated User under Login Credentials for Sending E mails to use the credentials of the user to access the SMTP server Select System to allow this field to default to the same setting you selected for sending automated email messages Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration LDAP Lightweight Directory Access Protocol LDAP is a protocol used to process queries and updates to an information directory also known as an LDAP directory stored on an external server LDAP directories are heavily optimized for read performance Use this page to define how the printer retrieves user information from an LDAP directory Configuring LDAP LDAPS Server Settings 1 2 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP gt LDAP Server Under Server Information type the appropriately formatted main and backup LDAP server addresses
24. to link to Click Display Job Flow Sheets List Select your Job Flow Sheet from the list and click Link Job Flow Sheet to Folder WorkCentre 5300 Series Multifunction Printer 111 System Administrator Guide Scanning Configuring the Printer for the Scan Utility Xerox Scan Utility The Xerox Scan Utility XSU allows you to scan directly to your computer and helps you manage and distribute scanned image files Before you can scan you must create a template in the utility The template is saved on the printer The scan utility is installed when you install scan drivers For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Notes e Secure HTTP SSL must be enabled and a certificate must be installed on the printer before you can scan using XSU e SMB must be enabled on your computer SMB is not enabled by default on Macintosh computers e Templates created in XSU can not be deleted from the printer using CentreWare IS Templates must be deleted in XSU by the user who created the template e For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs or the Xerox Scan Utility help Network Scan Utility 3 Network Scan Utility 3 allows you to scan directly to your computer and helps you manage and distribute scanned image files Before you can use the utility you must enable SNMP SOAP and WebDAV 1 In CentreWare IS cl
25. you to specify the what is entered by the user Attribute of Typed User Name and what is used by the printer Attribute of the Login User Name to authenticate the user Type the Attribute of Typed User Name Type the Attribute of Login User Name Select Enabled next to Use Added Text String and type the text string if you want to add text to the user input prior to authentication Authentication Using a Card Reader System Setting Up Authentication for Xerox Secure Access Before you begin Enable Secure HTTP SSL For details see Enabling HTTP on page 37 Install the Xerox Secure Access authentication server and configure with user accounts Refer to the authentication server documentation for help Note Accounts created on the Xerox Secure Access authentication server must match accounts stored in the printer s local database or in another network authentication server Connect and configure your card reader Install the appropriate plugin for your card reader and printer model Download the latest plugin files and plugin installation instructions at www xerox com office WC53XXdrivers WorkCentre 5300 Series Multifunction Printer 51 System Administrator Guide Security To configure authentication using Xerox Secure Access 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 Onthe Authentication Configuration page next to Login Type select Xerox Secure Access 3 Select Enabled next
26. 000 2003 e LDAP e Card Reader You must purchase and install a magnetic or proximity card reading system such as Xerox Secure Access To access the printer users must swipe a pre programmed identification card Authorization Authorization is the process of defining the services and features that users are allowed to access For example you can configure the printer to allow a user to copy scan and fax but not email There are two types of authorization e Locally on the Device Internal Database User login information is stored locally in the printer s internal User Information Database e Remotely on the Network User login information is stored externally in a network database such as an LDAP directory 48 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Personalization Personalization is the process of customizing services for a specific user If your network is connected to an LDAP server the printer can look up a user e home directory and email address when using the Scan to Home or Email scanning features Note Personalization is only available when the printer is configured to use network authentication Local Authentication Setting Up Local Authentication To configure local authentication 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 Onthe Authentication Configuration page next to Login Type select Login to Local Accounts 3
27. 44 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Enabling SMart eSolutions 1 In CentreWare IS click General Setup gt SMart eSolutions gt Registration 2 If the HTTP Proxy Server is not configured click Enable Proxy Server For details see Proxy Server on page 38 Click Register with Xerox Communication Server On the Xerox Communication Server page next to Server Communication select Enabled 5 Next to Transmission Time type the time of day that you want the printer to perform its daily communication with Xerox 6 Click Apply 7 Totest the connection click Test Communication Now Note If you have not registered the printer for SMart eSolutions this button is disabled MeterAssistant To view the last transmission of Billing Meter information for your printer 1 In CentreWare IS click Status gt SMart eSolutions gt Meter Assistant 2 To configure Meter email alerts see Setting Up Billing Meter Read Alerts on page 138 SuppliesAssistant To view the current status of supplies 1 In CentreWare IS click Status gt SMart eSolutions gt Supplies Assistant 2 Printer supplies list with their current Life Remaining 3 If Supplies Assistant email alerts are desired see Setting Up Supplies Data Alerts on page 139 Maintenance Assistant 1 In CentreWare IS click Status gt SMart eSolutions gt Maintenance Assistant 2 To send diagnostic information to Xe
28. APv2 e _EAP TLS This method is available if the printer is configured to use EAP TLS For details see Configuring the Printer for 802 1X using EAP TLS Authentication on page 62 Type the Login Name Device Name required by your authentication switch and server Type the Password then retype to verify Select Enabled next to Certificate Validation if necessary Click Apply to accept the changes or Undo to retain the previous settings Configuring the Printer for 802 1X using EAP TLS Authentication ae ee a nw 62 Create a self signed certificate For details see Creating a Self Signed Certificate on page 56 Enable SSL For details see Secure HTTP and SSL TLS on page 59 Click Properties gt Security gt Machine Digital Certificate Management Upload a PKI client certificate from a trusted CA For details see Uploading a Certificate on page 57 Click Properties gt Security gt Certification Management Next to Certificate Purpose select SSL Client Click Display List WorkCentre 5300 Series Multifunction Printer System Administrator Guide 10 11 Security Select the check box next to the certificate you want to use Click Certificate Details Click Use this Certificate Click Reboot Machine You can now select EAP TLS as the 802 1X authentication method For details see Configuring 802 1X on page 62 WorkCentre 5300 Series Multifunction Printer 63 System Administrator Guide Security FIPS140 2 Data
29. Creating an IP Filter Rule D WOND In CentreWare IS click Properties gt Security gt IP Filtering Under IPv4 Filtering or IPv6 Filtering select Enabled Click Add under IPv4 Filtering or IPv6 Filtering Type the Source IP Address This is the IP address of the computer or device that you want to allow Type a number for the Source IP Mask that will use this rule The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The number 16 represents a Class B address mask of 255 255 0 0 The number 24 represents a Class C address mask of 255 255 255 0 Refresh your browser and navigate back to the IP Filtering page Under IP Filter Rule List select the rule that you just created Select your rule in the list and click Apply Click Edit or Delete to edit or delete an existing rule WorkCentre 5300 Series Multifunction Printer 67 System Administrator Guide Security Audit Log When the Audit Log feature is enabled the printer begins recording events that happen on the printer You can download the Audit Log as a tab delimited text file and review it to find security breaches and assess the printer s security Enabling Audit Log Note Secure HTTP SSL must be enabled before you can enable Audit Log For details see Secure HTTP and SSL TLS on page 59 1 In CentreWare IS click Properties gt Security g
30. Encryption All data stored on and transmitted by the printer is encrypted Some services and protocols such as SMB NetWare SNMPv3 and the PDF Direct Print service do not use an encryption method that complies with government standard FIPS140 2 You can warn users with a control panel message when data is about to be transmitted that is not encrypted to FIPS140 2 standard For more information see the printer s Security White Paper on the Xerox website To enable the warning message 1 In CentreWare IS click Properties gt Security gt FIPS140 Validation Mode 2 Next to FIPS140 Validation Mode select Enabled Note FIPS 140 2 encryption does not apply to the following services and protocols SMB NetWare SNMPv3 PDF Direct Print Service 64 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Overwriting Image Data To ensure that image data on the printer s hard drive cannot be accessed you can delete and overwrite image data Image data is any and all in process or temporary user data on the hard drive such as current jobs queued jobs temporary scan files but not saved jobs or folders By default the printer deletes and overwrites each job three times after it finishes processing Manually Deleting Image Data To manually delete image data on the printer s hard drive 1 At the printer control panel press the Machine Status button then touch the Tools tab Touch Authentication S
31. Enter Twice to require users to enter the recipient twice before allowing the broadcast send Re enter Speed Dial Recipients Touch Enter Twice to require users to enter the speed dial recipient twice Touch Re enter Fax Number of E mail to require users to type the fax number or email address after entering the speed dial recipient Re enter Group Recipients Touch Enter Twice to require users to enter the group recipient twice Transmission Header Text Polling Touch Display Header to attach a transmission header to a polling file Polled Files Auto Delete Touch Yes to automatically delete polled faxes Rotate 90 Degrees Touch Yes to rotate scanned faxes 90 degrees Sender ID Touch On to notify G3 ID to recipients Save Undelivered Faxes Touch Yes to save undelivered faxes You can access saved undelivered faxes on the Job Status screen Save Deleted Faxes Touch Yes to save deleted faxes You can access saved deleted faxes on the Job Status screen Saved Faxes Auto Delete Touch Delete after 24 Hours to automatically delete saved faxes after 24 hours Transmission Interval Specify how often faxes are transmitted 3 155 seconds A longer transmission interval increases the total time required to send a broadcast transmission but allows faxes to be received during that time Batch Send Touch Yes to allow multiple faxes addressed to a single destination to be sent in a single fax transmission whenever possible This will r
32. Files Stored in Folder To minimize disk space consumed by stored files the printer can delete files after a specified time period Touch On and select the number of days that files are kept before deletion and the time that they are deleted on the last day Stored Job Expiration Date Touch On and select how long print files stored on the printer Charge Print Private Charge Print Secure Print and Sample Print are kept before being deleted Touch Same Date as Files in Folder to keep files until the date specified in the Expiration Date for Files Stored in Folder setting Under Power Off Deletes Jobs touch Yes to delete jobs every time the printer is turned off Minimum Passcode Length for Stored Jobs Specify the minimum number of allowed passcode digits 0 12 A passcode is required when Secure Print or Private Charge Print files are stored or printed Print Order for All Selected Files Specify the order that files will be printed when a user prints all stored files WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Energy Saving Settings 1 In CentreWare IS click Properties gt General Setup gt Energy Saver Settings 2 Next to Time to Low Power Mode type the number of minutes 1 240 that the printer can be inactive until going into Low Power Mode 3 Next to Time to Sleep Mode type the number of minutes 1 240 that the printer can be inactive until going into Sleep Mode 4 C
33. IP Proxy Server Setup type the IP address of the server Type the user name and password used to log in to the server Next to Server Type select Standard or Cisco Under Secondary SIP Proxy Server Setup type information about your secondary proxy server Under Primary SIP Proxy Registrar Server Setup type information about your secondary proxy server WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing 13 Under Secondary SIP Proxy Registrar Server Setup type information about your secondary proxy server 14 Click Apply Registering VoIP Gateways 1 In CentreWare IS click Properties gt Protocols gt VoIP Gateway 2 Click Create to add a new SIP Gateway ID 3 Type an ID and IP address of the gateway Note You can register up to 50 Gateways A Click Apply Configuring T 38 Settings 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt T 38 2 Select a T 38 Transport Protocol to prioritize TCP or UDP packets 3 Edit the default Listening Port Numbers if necessary 4 Next to Prioritize IP Packets type a number to set the priority of T 38 packets relative to other IP network activity A higher number indicates higher priority 5 Click Apply Configuring other SIP Fax Settings To set SIP fax line names and other fax settings see Configuring Fax Settings on page 114 Setting Fax Defaults on page 116 Setting Incoming Fax Options on page 116 WorkCentre
34. In CentreWare IS click Properties gt Connectivity gt Protocols gt Microsoft Networking 2 To allow your DHCP server to provide your WINS server address to the printer select DHCP next to Obtain WINS Server Address Automatically 3 If you want to provide the WINS server address manually type it in the Primary Server IP Address field 4 If desired type the secondary WINS server address in the Secondary Server IP Address field 5 Click Apply WorkCentre 5300 Series Multifunction Printer 41 System Administrator Guide Network Configuration ee Internet Printing Protocol IPP is used for remote printing and managing print jobs Enabling IPP 1 In CentreWare IS click Properties gt Connectivity gt Port Settings 2 Next to IPP select Enabled 3 Click Apply Configuring IPP 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt IPP 2 Next to Add Port Number type the port number that you want the printer to use 3 Next to Administrator Mode select Enabled to allow only one specific user to control or delete any print job Type the Connection Time Out Default is 60 seconds Click Apply 42 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration WebDAV Web based Distributed Authoring and Versioning WebDAV is a set of extensions to HTTP that allow users to edit and manage files collaboratively on remote Web servers WebDAV must be enabled to us
35. Memory Settings You can increase performance by allocating memory away from ports that are not being used or allocate more memory to more heavily used ports 1 In CentreWare IS click Properties gt General Setup gt Memory Settings 2 Under Memory Settings specify memory allocation and spooling behavior 156 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Customization and Expansion This chapter includes e Xerox Extensible Interface Platform EIP on page 158 e Auxiliary Interface Kit on page 159 WorkCentre 5300 Series Multifunction Printer 157 System Administrator Guide Customization and Expansion Xerox Extensible Interface Platform EIP Xerox Extensible Interface Platform EIP allows independent software vendors and partners to develop personalized and customized document management solutions that can be integrated and accessed directly from the printer s control panel These solutions can leverage existing printer infrastructure and databases Examples of applications include ScanFlow Store Xerox Scan to PC Desktop Equitrac Office and others For more information on EIP applications for your printer contact your Xerox Service Representative or see www office xerox com eip enus html on the Xerox website Enabling Extensible Services Before you begin e Ensure that a digital certificate is installed on the printer For details see Installing a Digital Certificate on page 56
36. NMP v1 v2c Properties 26 Editing SNMP V3 et D IERE AER bese Hai 21 SNMPAdvanced TER ln ER EP insert dee EE EE eege 29 ECDL QUEP D n E E EE A 29 COOP KEE 29 WorkCentre 5300 Series Multifunction Printer 3 System Administrator Guide Contents Raw TCP IP PANTIN ssvsess nenne i e ne eee 30 Enabling Port 9100 4 444 44222 30 Configuring Port a Le EE 30 Eeer AE dE EE EEN 31 Configuring SMTP Server Settings e ae EREECHEN RANNER REENEN ENEE sees 31 AP me a ne rer 33 Configuring LDAP LDAPS Server Settings 33 Defining User Mappings 4 24 2 34 Configuring Filters for UDAP EE 34 POPS E 36 LIRE EE 37 Enabling HTTP eege EE dE AE E EE Ee Een 37 Configuring HTTP Settings psec cece eee Wet delat ed hdl ne 37 Met NEE 38 MERS sense nait Oh e tt en Re te nan naines 39 Enabling SWVC EE 39 Configuring NetWare Settings 52 RE NEEN RR AE EEN EE tente 39 Microsoft Networking 0 0 ccc cece ee nnn eee nen eee e tenn n eee e tenn een ees 41 Enabling Microsoft Networking 210 EE EEN EE KEEN EE EA EEN 41 Configuring kieposettketwageltpg S NEEN ENEE MEN HEEN ben Zu eau sake 41 C nfig ring o Sd Ne ne nc EEE es 41 IPP EE EEN 42 Enabling IPPs nt mse diac inn E r tintin nent iOnIi Nine 42 Configuring IPP EE 42 OT 43 Enabling BDD tein ee tee nette ne
37. Next 3 Under Device Default State Configuration next to Device Access click Configure 4 Select Locked to require authentication for all services at the control panel Services Pathway Job Status button Job Status Pathway or the Machine Status button Machine Status Pathway 5 Click Apply to accept the changes or Undo to retain the previous settings To lock unlock or hide individual services for all users 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 Click Next 3 Under Device Default State Configuration next to Service Access click Configure 4 Select Locked to require authentication for individual services at the control panel or select Locked Hide Icon to hide the service 5 Click Apply to accept the changes or Undo to retain the previous settings Controlling Access for a Group of Users If your network is connected to an LDAP server you can configure network authentication and control individual user or group access to services and features LDAP server user groups can be used to control access to services and features of the printer For example the LDAP server may contain a group of users called Admin You can configure the Admin group on the printer so that only members of this group have administrator access to the printer When a user belonging to the group Admin logs onto the printer the printer performs an LDAP directory look up to verify the user Once aut
38. Note If you are using the clone file to copy your printer settings to another printer both printers must be the same model and have the same version of software To determine the Software Version of your printer 1 In CentreWare IS click Properties gt General Setup gt Configuration Report 2 Scroll down to Software Versions Saving Your Printer Settings to a Clone File 1 In CentreWare IS click Properties gt General Setup gt Cloning 2 Under Create Clone File select the feature settings that you want save All features are selected by default 3 To view the specific parameters that can be cloned for any of the features click View Feature Details 4 Click Clone The Cloning page displays 5 On the Cloning page under Create Clone File right click Cloning dat and save the file to your computer Note The default name for the file is Cloning dat If you rename the file use dat as the file extension Installing a Clone File Note This procedure will cause the printer to restart and will be unavailable over the network for several minutes 1 In CentreWare IS click Properties gt General Setup gt Cloning 2 Under Install Clone File click Browse and navigate to your clone file 3 Click Install WorkCentre 5300 Series Multifunction Printer 147 System Administrator Guide Administrator Tools Address Books If your network is connected to an LDAP server you can configure the printer to look up addresse
39. P Address Subnet Mask and Gateway Address in the appropriate fields Notes e If you select BOOTP or DHCP you cannot change the IP address Subnet Mask or default gateway e If RARP address resolution mode is selected you cannot change the IP address 6 Type a valid Domain Name DNS Configuration for IPv4 1 Next to Obtain DNS Server Address Automatically select the Enabled check box to allow your DHCP server to provide the DNS server address Clear the check box to manually provide the DNS server address and type an IP address for the Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 in the appropriate fields Note If DHCP or BOOTP is the IP Address Resolution setting you cannot change the Domain Name Primary DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 settings 2 Next to Dynamic DNS Registration DDNS select Enabled to register the printer s host name in the DNS server Select Overwrite if you want to overwrite existing entries in the DNS server Note If your DNS Server does not support dynamic updates you do not need to enable DDNS 3 Next to Generate Domain Search List Automatically select Enabled if you want the printer to generate a list of search domains Type the domain names if the option is disabled 4 Next to Connection Time Out type the time allowed until the printer stops attempting to connect to the server 5 Next to Release IP Address select Enabled if you wan
40. P IP you must enable it at the printer control panel before you can access CentreWare IS At the printer control panel press the Machine Status button then touch the Tools tab Touch Connectivity and Network Setup gt Protocol Settings Touch TCP IP IP Mode then touch Change Settings Touch IPv4 Mode IPv6 or Dual Stack to enable both IPv4 and IPv6 Touch Save OT ky WON S Configuring TCP IP Settings at the Control Panel Manually Configuring an IPv4 Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Connectivity and Network Setup gt Protocol Settings 3 Touch IPv4 IP Address Resolution and touch Change Settings 4 Touch Static then touch Save 5 Touch IPv4 IP Address and touch Change Settings 6 Type the static IP address using the touch screen keypad and touch Save 7 Touch IPv4 Subnet Mask and touch Change Settings 8 Type the subnet mask using the touch screen keypad and touch Save 9 Touch IPv4 Gateway Mask and touch Change Settings 10 Type the gateway mask using the touch screen keypad and touch Save Manually Configuring an IPv6 Network Address At the printer control panel press the Machine Status button then touch the Tools tab Touch Connectivity and Network Setup gt Protocol Settings Touch IPv6 Address Manual Configuration then touch Change Settings Touch Enabled then touch Save Touch Manually Configured IP
41. Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instructions that are included with the library WorkCentre 5300 Series Multifunction Printer 83 System Administrator Guide Printing 84 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Copying This section includes Specifying Default Copy Settings on page 86 Creating Copy Feature Presets on page 87 Copy Control on page 88 Original Size Defaults on page 89 Reduce and Enlarge Presets on page 90 Defining Custom Colors on page 91 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 85 Copying Specifying Default Copy Settings You can specify the default copy settings that users see at the control panel At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings Touch Copy Defaults Touch the desired setting For copy setting details see the User Guide Touch Change Settings Make the desired changes to the setting then touch Save ON Ge SUN 86 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Copying Creating Copy Feature Presets You can define a preset for commonly used copy settings 1 VE EN At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings To
42. Select Enabled next to Print Stored File from Folder or Enabled next to Folder to PC Server Enabled to enable these services Select Enabled next to Non account Print to allow users without accounts to access the printer Click Apply then click Reboot Machine To restrict or allow access to tools and features see Controlling Access to Tools and Features on page 54 User Information Before you can define access rights for users user information must be defined You can add or edit the printer s internal User Information Database with user information or you can specify a network database or LDAP server containing user information Adding User Information to the Local Database 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 At the bottom of the page click Next 3 Onthe Authentication Configuration gt Step 2 of 2 page under Authentication Configuration type the number of the account that you want to edit and click Edit Type the user s Name ID and Passcode Retype the passcode to verify Under Feature Access select the features that the user is allowed to access 6 Under User Role select one of the following e System Administrator The authenticated user in this role is allowed to access all services and settings e Account Administrator The authenticated user in this role is allowed to access accounting settings and other services and settings that are locked e User The
43. TL Default is 1 e Maximum Number of Subscribers Default is 50 3 Click Apply 44 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration FIP File Transport Protocol FTP is a standard network protocol used to pass and manipulate files over a TCP IP network Several services running on your printer including Network Scanning Saved Jobs Backup and Software upgrade can use FTP as a filing service Enabling and Configuring FTP 1 2 3 In CentreWare IS click Properties gt Protocols gt FTP Next to FTP client Port Status select Enabled Next to Transfer Mode select an option e Passive Mode Data transfers over a random port number specified by the FTP server from a connection made from the printer e Active Mode Data transfers over a fixed known port from a connection made from the server Click Apply WorkCentre 5300 Series Multifunction Printer 45 System Administrator Guide Network Configuration 46 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security This chapter includes Setting up Access Rights on page 48 Controlling Access to Tools and Features on page 54 Digital Certificates on page 56 Secure HTTP and SSL TLS on page 59 S MIME on page 60 IPsec on page 61 802 1X on page 62 FIPS140 2 Data Encryption on page 64 Overwriting Image Data on page 65 IP Filtering on page 67 Audit Log on page 68 PDF and XPS Signatures on pag
44. TP is a request response standard protocol between clients and servers Clients making HTTP requests are referred to as User Agents UAs while servers responding to these requests for resources such as HTML pages are referred to as origin servers There can be any number of intermediaries such as tunnels proxies or gateways between UAs and origin servers Enabling HTTP By default HTTP is enabled If you disable HTTP you will need to enable it at the printer before you can access CentreWare IS 1 2 3 4 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Connectivity amp Network Setup gt Port Settings Touch Internet Services HTTP then touch Change Settings Touch Enabled then touch Save Configuring HTTP Settings ae a In CentreWare IS click Properties gt Connectivity gt Protocols gt HTTP Change the maximum number of connections if required The default is 5 Type the Port Number if required The default is 80 Next to Secure HTTP SSL select Enabled to encrypt HTTP communication between the printer and client computers using CenterWare IS This includes data sent using IPSec SNMP and Audit Log A digital certificate must also be installed on the printer For details see Installing a Digital Certificate on page 56 Type the Secure HTTP Port Number if required HTTP traffic will be routed to this port when SSL is enabled The default i
45. TTP HTTPS Before you begin Enable HTTP or Secure HTTP SSL Ensure that a certificate is installed on the printer if you are using SSL Configure your web server and ensure that HTTP HTTPS services are running POST requests and scanned data will be sent to the server to be processed by a CGI script Note the IP address or host name of the web server WorkCentre 5300 Series Multifunction Printer 103 System Administrator Guide Scanning e Create a user account and password for the printer on the Web server Note the user name and password e Create a home directory for the printer e Create a bin directory in the home directory e Copy an executable CGI script in the bin directory You can create your own script or download a sample script For details see CGI Scripts on page 104 Note the path to the script The script can be defined with script_name extension or by path script_name extension e Create a folder with read and write permissions on the Web server or alternate server Note the directory path user name and password This is your file repository e Test the connection by logging in to the printer s home directory on the Web server Send a POST request and file to the Web server Check to see if the file is in the repository CGI Scripts A CGI Common Gateway Interface script is a program on a Web server that is executed when the server receives a request from a browser A CGI script is required to allow fil
46. TTP and HTTPS server address and port number 9 Click Apply 158 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Customization and Expansion Auxiliary Interface Kit An Auxiliary Interface Kit or a Foreign Device Interface kit is a third party access and accounting device such as a coin operated printer accessory or a card reader that can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed you must enable and configure the device at the control panel To configure Accounting Billing Device settings see Accounting and Billing Device Settings on page 135 To configure accounting see Accounting on page 127 To configure authentication see Local Authentication on page 49 WorkCentre 5300 Series Multifunction Printer 159 System Administrator Guide Customization and Expansion 160 WorkCentre 5300 Series Multifunction Printer System Administrator Guide
47. TTP and SSL TLS You can encrypt all data sent over HTTP by establishing an encrypted SSL connection You can enable SSL encryption for the following services e Configuring the printer in CentreWare IS e Printing from CentreWare IS e Printing using IPP e Managing scan templates e Network scanning e Network accounting Before you begin e Install a digital certificate For details see Installing a Digital Certificate on page 56 e Ensure that the date and time configured on the printer is correct This is used to set the start time for self signed certificates Configuring Secure HTTP and SSL TLS Settings Notes e A digital certificate must be installed on the printer before you can enable Secure HTTP For details see Installing a Digital Certificate on page 56 e Ir Secure HTTP is enabled to access CentreWare IS all pages will contain https in the URL for the Web page In CentreWare IS click Properties gt Security gt SSL TLS Settings Next to HTTP SSL TLS Communication select Enabled Type the port number you want to use for HTTP SSL TLS Pf wn gt If you want to use SSL TLS for LDAP communication select Enabled next to LDAP SSL TLS Communication 5 If you want to use S MIME communication select Enabled next to S MIME SSL TLS Communication For more information about S MIME configuration see S MIME on page 60 6 If you want to use SSL TLS for SMTP communication next to SMTP SSL TLS Commun
48. Xerox WorkCentre 5325 5330 5335 Multifunction Printer Imprimante multifonction Xerox WorkCentre 9325 5330 5335 System Administrator Guide Guide de l administrateur syst me Espa ol Guia del administrador del sistema Portugu s Guia de Administra o do Sistema xerox 2012 Xerox Corporation All Rights Reserved Unpublished rights reserved under the copyright laws of the United States Contents of this publication may not be reproduced in any form without permission of Xerox Corporation Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks and so on XEROX and XEROX and Design Phaser PhaserSMART CentreWare PrintingScout Walk Up WorkCentre FreeFlow SMARTsend Scan to PC Desktop MeterAssistant SuppliesAssistant Xerox Secure Access Unified ID System Xerox Extensible Interface Platform ColorQube Global Print Driver and Mobile Express Driver United States and or other countries are trademarks of Xerox Corporation in the Adobe Reader Adobe Type Manager ATM Flash Macromedia Photoshop and PostScript are trademarks of Adobe Systems Incorporated in the United Sta
49. a signed certificate is received back from a trusted certificate authority you can upload the certificate to the printer You can also upload certificates root certificates and intermediate CA certificates to establish a complete chain of trust 1 In CentreWare IS click Properties gt Security gt Machine Digital Certificate Management 2 Click Upload Signed Certificate 3 If the certificate is password protected type the Password and retype to verify 4 Click Browse or Choose File navigate to the signed certificate in crt format and click Open or Choose 5 Click Import Note The signed certificate must match the CSR created by the printer Managing Certificates To see information about the certificates installed on the printer or specify the certificate to use for S MIME SSL and IPSEC 1 In CentreWare IS click Properties gt Security gt Certificate Management Select a certificate Category Certificate Purpose and Certificate Order Click Display the list Select a certificate from the list and click Certificate Details To set the certificate as the primary certificate click Use this certificate If Use this certificate is not available then the selected certificate has expired or is not valid All certificates in the certification path chain of trust must be installed on the printer and be valid 6 Click Delete to remove the certificate or Export to save the certificate to your computer ae WorkCe
50. age 150 Customizing Printer Contact Information on page 151 Updating the Printer Software on page 152 Date and Time Settings on page 153 Watermarks and Annotations on page 154 Memory Settings on page 156 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 137 Administrator Tools Monitoring Alerts and Status You can configure alert and status notices to be automatically sent as an email message to one or more recipients Setting Up Job Completion Alerts To set up job completion alerts for email recipients 1 In CentreWare IS click Properties gt General Setup gt Alert Notification gt Notify Job Completion by E mail Under Recipient Email Address type up to five addresses of recipients who are to receive job completion alerts Under Targeted Jobs select the types of jobs recipients will receive when a job is completed Under When to Notify select whether recipients will receive notification on all job completions or only after job errors In the Message field type the text that will appear in the message Click Apply Setting Up Machine Status Alerts To set up job completion alerts for email recipients 1 A WN In CentreWare IS click Properties gt General Setup gt Alert Notification gt E mail Notification for Machine Status Under Send Notice select the machine status to send immediate notification or at regular intervals Under the Mail Notice Status Settings set t
51. anel press the Machine Status button then touch the Tools tab Touch Connectivity and Network Setup gt Protocol Settings Touch IPv4 DNS Server Settings or IPv6 DNS Server Settings then touch Change Settings To allow your DHCP server to provide the DNS server address touch Get IP Address from DHCP Touch Enabled then touch Save To manually provide the DNS server address touch DNS Server IP Address Type the DNS server address then touch Save WorkCentre 5300 Series Multifunction Printer 23 System Administrator Guide Network Configuration Configuring TCP IP Settings in CentreWare IS If your printer has a valid network address you can configure TCP IP settings in CentreWare IS Configuring Settings for IPv4 IPv4 can be used in addition to or in place of IPv6 If both protocols are disabled you cannot access CentreWare IS 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt TCP IP 2 IPv4 is enabled by default A CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control panel before you can access CentreWare IS Disabling TCP IP or changing the IP address also disables any dependant protocols 3 Type a unique Host Name for your printer Select the desired method for obtaining a dynamic IP address from the IP Address Resolution drop down menu or select Static to define a static IP address 5 If you select Static type the I
52. ard Number to track charges by card number Track with Cumulative Device Touch the type of device Scan Ahead for Copy Job Touch Enabled to scan ahead for a copy job WorkCentre 5300 Series Multifunction Printer 135 System Administrator Guide Accounting Enabling Accounting in Print Drivers Jobs sent from a user s computer can only be counted if accounting is enabled in the print driver Enabling Accounting in a Windows Print Driver A 2 3 9 10 From the Start menu select Printers and Faxes Right click the printer in the list and select Properties gt Configuration gt Accounting From the Accounting System drop down menu select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Always Prompt if you want users to type their User ID and Account ID each time they print If you do not want users to log in select Do Not Prompt and type the user s information in the Default User ID and Default Account ID fields Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is entered Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID Select Auxiliary Accounting Interface if you are using XSA with an external accounting device If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type Click OK Click OK to e
53. atus button then touch the Tools tab Using the touch screen keyboard enter admin touch Next enter 1111 then touch Enter Touch Tools tab gt System Settings Touch Common Service Settings Under Features scroll down then touch Other Settings Under Page touch the down arrow to display page 2 of 3 Touch Tray 1 Configuration then touch Change Settings Touch Coupled as Envelope Feeder touch Save then touch Close Under Features scroll up then touch Paper Tray Settings Touch Paper Tray Attributes then touch Tray 1 Touch the check box for Envelope Feeder then touch Change Settings Ensure that Paper Type is set to Envelope Under Paper Size touch the desired envelope size Touch Save touch Confirm then touch Close twice The envelope tray is now ready for use WorkCentre 5300 Series Multifunction Printer 79 System Administrator Guide Printing UNIX Linux and AS 400 Printing UNIX based printing uses LPD LPR port 515 or port 9100 to provide printer spooling and network print server functionality Xerox printers can communicate using either protocol Xerox Services for UNIX Systems XSUS XSUS is an application that allows you to manage and print to multiple printers in UNIX and Linux environments With XSUS you can Configure and check the status of network connected printers Set up a printer on your network as well as monitor the operation of the printer once installed Perform maintenance checks and vi
54. authenticated user in this role is allowed to access services and features defined by the system administrator Note Users who are not authenticated cannot access features that are locked WorkCentre 5300 Series Multifunction Printer 49 System Administrator Guide Security 7 To add the user to an Authorization Group select the group from the drop down list 8 Click Apply to accept the changes or Undo to retain the previous settings Specifying Login Requirements You can specify password requirements if desired 1 In CentreWare IS click Properties gt Security gt User Details Setup 2 If you want the printer control panel to display text other than UserID type the text in the Alternative Name for User ID field 3 Next to Mask User ID select Hide if you want user ID characters to be displayed as asterisks at the control panel 4 Next to Failed Access Log type the number of allowed login attempts 1 600 Type 0 to allow an unlimited number of login attempts If the maximum number of allowed attempts is exceeded the printer is locked and must be restarted 5 To allow users to log in without case sensitivity select Non Case Sensitive next to User ID for Login 6 To specify the Minimum Passcode Length type the number of digits 4 to 12 Type 0 if you do not want to specify a minimum passcode length 7 Click Apply to accept the changes or Undo to retain the previous settings Network Authentication If you have a
55. ble PFS if necessary Type the Specific Destination IPv4 Address Type the Specific Destination IPv6 Address To restrict the printer from communicating with devices that are not using IPSec select Disabled next to Communicate with Non IP Sec Device ns e CARE a 12 Click Apply to accept the changes or Undo to retain the previous settings WorkCentre 5300 Series Multifunction Printer 61 System Administrator Guide Security 802 1X 802 1X is an Institute for Electrical and Electronics Engineers IEEE standard that defines a method for port based network access control or authentication In an 802 1X secured network the printer must be authenticated by a central authority typically a RADIUS server before it can access the physical network You can enable and configure the printer to be used in an 802 1X secured network Before you begin Ensure your 802 1X authentication server and authentication switch are available on the network Determine the supported authentication method Create a user name and password on your authentication server Changing and applying 802 1X settings causes the printer to restart Ensure that the printer can be offline for several minutes Configuring 802 1X a yt ate Click Properties gt Security gt IEEE 802 1X Next to Enable IEE E 802 1x select Enabled Under Authentication Method select the method used on your network Options are e EAP MD5 e EAP MS CHAPv2 e PEAP MS CH
56. ction Printer System Administrator Guide Security Configuring Authentication Server Settings for Kerberos Oo eS a In CentreWare IS click Properties gt Security gt Remote Authentication Servers gt Kerberos Server Under Kerberos Server 1 type the host name or IP address of your primary server Type the Primary Server Port Number Type the host name or IP address of your secondary server Type the Secondary Server Port Number Type the Domain Name realm name of your server Type the server name port name and domain name of any additional Kerberos servers if desired Click Apply to accept the changes or Undo to retain the previous settings Configuring Authentication Server Settings for SMB fw NS In CentreWare IS click Properties gt Security gt Remote Authentication Servers gt SMB Server Next to SMB Server Setup select By Domain Name or By Server Name IP Address Type the Domain Name and Server Name IP Address for each of your servers Click Apply to accept the changes or Undo to retain the previous settings Configuring Authentication Server Settings for LDAP In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP gt LDAP Authentication Next to Authentication Method select Direct Authentication or Authentication of User Attributes Direct Authentication uses the user name and password entered by the user for authentication with the LDAP server Authentication of User Attributes allows
57. d Event When the Logged Event is System Status for example one of the following may be displayed e Started normally cold boot e Started normally warm boot e Shutdown requested e Image Overwriting started Completion Status The status of the event Optionally Logged Items Other information recorded when the event occurs such as log in and authentication access method WorkCentre 5300 Series Multifunction Printer 69 System Administrator Guide Security PDF and XPS Signatures You can add a digital signature to PDF or XPS documents that are created by the printer scan feature The signature uses the information in the device Scan File certificate or a smart card S MIME digital certificate Before you begin e Select the device Scan File certificate For details see Managing Certificates on page 57 e Install an S MIME digital certificate For details see Installing a Digital Certificate on page 56 e Enable secure HTTP SSL and S MIME communication for details see Secure HTTP and SSL TLS on page 59 To set digital signatures 1 In CentreWare IS click Properties gt Security gt PDF XPS Security Settings 2 Next to PDF Signature select when you want the signature to be added 3 Click Apply 70 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Address Book Security Controlling CentreWare IS Address Book Access You can allow all users to edit the public address boo
58. d write access for the printer to use to access the repository folder Note the user name and password e Create a folder within the FTP root Note the directory path user name and password This is your file repository e Test the connection Log into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access rights Configuring Repository Settings for FTP 1 In CentreWare IS click Properties gt Services gt Network Scanning gt File Repository Setup Click Add Next to Friendly Name type a name for the repository Select FTP from the Protocol drop down menu Es eS Next to Host Name IP Address amp Port type the appropriately formatted address and port number of your FTP server 6 Next to File Path type the directory path of the folder beginning at the root of FTP services Example directoryname foldername 7 Under Login Credentials to Access the Destination select one of the following e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server WorkCentre 5300 Series Multifunction Printer 101 System Administrator Guide Scanning e Prompt at User Interface Users type their credentials at the control panel
59. defines a series of conditions that the LDAP search must fulfill in order to return the information you want Under Internet Fax Address Book Filter select Enable Filter WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration In the Internet Fax Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Click Apply WorkCentre 5300 Series Multifunction Printer 35 System Administrator Guide Network Configuration POP3 Post Office Protocol version 3 POP3 allows email clients to retrieve email from remote servers over TCP IP on network port 110 This printer uses POP3 for the Internet Fax service In CentreWare IS click Properties gt Connectivity gt Protocols gt POP3 Setup Type the appropriately formatted address and port number The default port number is 110 Next to POP Receive Password Encryption select APOP Authentication if required Type the Login Name assigned to the printer that will be used to log in to the POP3 server Type a password Retype the password to confirm Type a Polling Interval value between 1 and 120 minutes The default value is 10 minutes Click Apply ES eo a e 36 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration HTTP Hypertext Transfer Protocol HT
60. der Login Credentials to Access the Destination select one of the following nT ES oo e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials to log into the file server 10 Type the Login Name and Password if the system will be directly accessing the file server 11 Click Apply 102 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning SMB Before you begin Ensure that SMB services are running on the server or computer where you want to store scanned image files Note the IP address or host name On the SMB server create a shared folder This is your file repository Note the directory path Share Name of the folder and the Computer Name or Server Name Create a user account and password with read and write access for the printer to use to access the repository folder Note the user name and password Test the connection by logging into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check
61. e 1 Next to the name click Edit 2 Edit the fields under Common Settings Click Details to provide more detailed information 3 Click Save amp Close To delete all names 1 Under Management click Delete All Names 2 Click OK LAN Fax Address Book The LAN Fax feature has a separate directory for storing and managing addresses For details see the print driver help WorkCentre 5300 Series Multifunction Printer 149 System Administrator Guide Administrator Tools Font Management Utility The CentreWare Font Management Utility allows you to manage fonts on one or more printers on your network Note The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office WC53XxXdrivers You use the utility to download soft fonts to your printer such as your company s branded fonts or unicode fonts needed to support multiple languages You then can add delete or export the fonts to a file You can add or delete printers in the printer list to display only those printers you want to manage 150 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Customizing Printer Contact Information The support page in CentreWare IS displays contact information for service and supplies as well as for about the system administrator You can customize this information to display your company s contact information for the users of the printer To add your own c
62. e Type the Number of Searches from 1 100 Type 0 for no limit WorkCentre 5300 Series Multifunction Printer 39 System Administrator Guide Network Configuration Bindery Settings NetWare can use Bindery services for authentication Bindery services are a stand alone database system containing user information and security data If you are using NetWare in Bindery mode under Bindery Settings type the name of your primary File Servers for the printer in the File Server field Note When the printer uses Bindery mode the NDS Tree and NDS Context fields are blank NetWare Directory Services NDS NDS is a hierarchical object oriented database that represents all of the assets of an organization in a logical tree structure Assets can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS type the appropriately formatted NDS Tree and NDS Context 2 Type a name for the NDS tree in the NDS Tree field The default entry for this field is Xerox_DS_Tree If you are using Bindery mode leave this field blank 3 Type a context in the NDS Context field The default entry for this field is Xerox_DS_Context If you are using Bindery mode leave this field blank Service Location Protocol SLP SLP is a service discovery protocol that allows computers and other devices to find services in a local area network without prior configuration 1 Under SLP next to Active Discovery
63. e Network Scan Utility 3 For details see Configuring the Printer for the Scan Utility on page 112 Enabling WebDAV 1 In CentreWare IS click Properties gt Connectivity gt Port Settings 2 Next to WebDAV select Enabled 3 Click Apply Configuring WebDAV 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt WebDAV 2 Type the Port Number 3 Type the Connection Time Out Default is 30 seconds WorkCentre 5300 Series Multifunction Printer 43 System Administrator Guide Network Configuration WSD Web Services for Devices WSD is technology from Microsoft that provides a standard method for discovering and using network connected devices It is supported in Windows operating systems since Windows Vista and Windows Server 2008 WSD is one of several supported communication protocols Before you begin ensure that the printer and client computers are on the same IP subnet Enabling WSD 1 In CentreWare IS click Properties gt Connectivity gt Port Settings 2 Next to WSD Print select Enabled to enable the WSD print service 3 Next to WSD Scan select Enabled to enable the WSD scan service 4 Click Apply Configuring WSD 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt WSD 2 Edit the following settings if required e Port Number Default is 80 e Data Receive Time Out in seconds Default is 30 e Notification Delivery Time Out in seconds Default is 8 e Maximum T
64. e 70 Address Book Security on page 71 Restricting Access to Job Information on page 72 Hiding or Displaying Network Settings on page 73 See also www xerox com security WorkCentre 5300 Series Multifunction Printer System Administrator Guide 47 Security Setting up Access Rights Overview You can control access to the printer s services and features by setting up authentication authorization and personalization Authentication Authentication is the process of confirming a user s identity by comparing information provided by the user such as their user name and password against another source of user information such as an LDAP directory Users can be authenticated when accessing the control panel or when accessing CentreWare IS There are several ways to authenticate a user e Local If you have a limited number of users or do not have access to an LDAP network directory you can add user information such as user names and passwords to the printer s internal database You can then specify tools and feature access for all users Users are authenticated and authorized when they log in at the control panel e Network The printer retrieves user information from a network directory to authenticate and authorize users when they log in at the control panel The printer can use of the following three protocols to communicate with your authentication server e Kerberos Solaris or Windows 2000 2003 e SMB Windows 2
65. e Machine Status button then touch the Tools tab Touch System Settings gt Fax Service Settings gt Fax Received Options Touch Original Size Defaults ee ET Change the default settings as necessary Fax Confirmation Report You can configure a confirmation sheet to notify users if a fax transmission was not successful 1 In CentreWare IS click Properties gt Services gt Fax gt Defaults 2 Next to Confirmation Sheet select Errors Only 3 Click Apply 118 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing Server Fax Server Fax allows you to send a fax over a network to a fax server which then sende the fax to a fax machine over a phone line Before you can send a server fax you must configure a fax filing repository or filing location The fax server retrieves the documents from the filing location and transmits them over the telephone network You can also print a transmission report Enabling Server Fax Before you begin purchase and install the optional Server Fax Kit To enable Server Fax 1 In CentreWare IS click Properties gt Services gt Fax gt Fax Settings 2 Next to Fax Service select Scan to Fax Server 3 Click Apply Configure a Server Fax Filing Repository Before you can send a server fax you must configure fax repository settings Once configured the printer will transfer faxed images to the repository The fax server will then send the fax to its de
66. e a user account and password for the printer with full access rights to the fax repository Note the user account and password In CentreWare IS click Properties gt Services gt Fax gt Fax Repository Setup Select SMB from the Protocol drop down menu Type the appropriately formatted address or host name and if required port number of the SMB server or workstation where the fax filing repository is located Next to Share type the share name Type the File Path relative to the share where the fax repository is located For example If the path is sharename wc fax type wc fax in File Path Type the Login Name and Password Retype the password to confirm Click Apply Configure a Fax Repository using SMTP SCH E a In CentreWare IS click Properties gt Services gt Fax gt Fax Repository Setup Select SMTP from the Protocol drop down menu Type the domain name of your SMTP server in the Domain field Next to E mail Address Display Format select add FAX if necessary Click Apply Server Fax Confirmation Report and Job Log You can configure a confirmation sheet to notify users if a fax transmission was not successful 1 2 120 In CentreWare IS click Properties gt Services gt Fax gt Defaults Next to Confirmation Sheet select On to print a confirmation sheet for every transmission or select Errors Only to print only when a fax transmission fails Next to Job Log select User Name or Domain i
67. e timing out The default is 30 seconds Note If you are having trouble retrieving results from your LDAP server use the Wait option If your primary LDAP server is connected to additional servers select LDAP Referrals to include those LDAP servers in your searches Type the maximum number of consecutive LDAP referrals in the LDAP Referral Hop Limit field WorkCentre 5300 Series Multifunction Printer 33 System Administrator Guide Network Configuration 8 9 Under the Perform Query on heading select e Mapped Name Field This option allows you to specify how the name fields are mapped After you apply this setting you can define the field mappings For details see Defining User Mappings below e Surname and Given Name Fields This option allows you to search for the user s last name and first name Click Apply Defining User Mappings LDAP servers provide different results to search queries depending on how user data is mapped Editing the mapping allows you to fine tune server search results Note If you are using Internet Fax ensure that the Internet Fax field is not set to No attribute type that can be used in the drop down menu This setting prevents the LDAP Address Book from displaying on the Internet Fax screen on the printer s control panel Select mail as the Internet Fax setting In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP gt LDAP User Mappings To send a test query
68. eWare IS home page should display Install print drivers on all user computers if you want to track print and LAN Fax jobs Enabling and Configuring Network Accounting EAN In CentreWare IS click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Network Accounting Select Enabled next to the features that you want to track Next to Verify User Details select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 Next to Verify User Details for Printer Direct Fax Jobs select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 Next to Customize User Prompts select how you want to prompt users for their credentials Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Refresh your browser and navigate back to the Accounting Configuration page Click Next Configure Network Authentication if it is not configured For details see Network Authentication on page 50 WorkCentre 5300 Series Multifunction Printer 133 System Administrator Guide Accounting Configuring Accounting Login Screen Settings 1 In CentreWare IS click Properties gt Accounting gt Accounting Login Screen Settings 2 Next to Alternative Name for User ID type the text tha
69. ecessary 3 Click Apply Universal Unique ID To print the Universal Unique ID number in the watermark 1 In CentreWare IS click Properties gt Security gt Watermark gt Universal Unique ID 2 Under Universal Unique ID set where you want the unique ID to print on the page 3 Click Apply Forced Annotations Forced annotations allow you to create text strings for custom watermarks You can create up to eight strings with a maximum of 32 characters Once the string is created you can apply a layout template to the watermark To create text strings 1 In CentreWare IS click Properties gt Security gt Force Annotation gt Create Text String 2 Under Create Text String type up to eight watermark text strings 3 Click Apply To apply layouts to text strings 1 In CentreWare IS click Properties gt Security gt Force Annotation gt Apply Layout Template to Copy Print Jobs 2 Under Apply Layout Template to Copy Print Jobs click Change Settings to apply the template to the watermark string using one of the available types of print jobs 3 Next to Apply Layout Template select Enabled to apply the layout template 154 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools 4 Under Layout Template List select one of the preset templates from the list 5 Click Apply WorkCentre 5300 Series Multifunction Printer 155 System Administrator Guide Administrator Tools
70. ect one of the following e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server 104 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials go log into the file server 12 Type the Login Name and Password if the system will be directly accessing the file server 13 Click Apply Configuring the Default Template Before you can use the Network Scanning feature you must create and edit a template A template contains scan settings and at least one destination for the scanned image files You must configure the default template before you can create a new template After the default template is configured all new templates created inherit the default template settings and should then be edited as required The default template cannot be deleted 1 In CentreWare IS click Properties gt Services gt Network Scanning gt Default Template 2 Under Destination Services select File to add File Destinations and Fax to add Fax Destinations 3 Add File Destinations Fax Destinations Document Managem
71. ecurity Settings gt Overwrite Hard Disk Touch Number of Overwrites then touch 1 Overwrite or 3 Overwrites Touch Save wr WN Touch Run Image Overwrite A CAUTION All image data will be deleted 6 Touch Start 7 Touch Yes to confirm The following will be deleted e Secure Sample and Delay print jobs e Images stored in folders e PDL spool files e Fax documents e Any temporary files Note While data is being deleted the printer will be offline The printer will restart when the process is complete Scheduling Routine Deletion of Image Data To schedule a regular time when image data on the printer s hard drive will be deleted 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Authentication Security Settings gt Overwrite Hard Disk 3 Touch Number of Overwrites then touch 1 Overwrite or 3 Overwrites 4 Touch Save WorkCentre 5300 Series Multifunction Printer 65 System Administrator Guide Security 5 Touch Run Image Overwrite CAUTION All image data will be deleted 6 Touch Scheduled Image Overwrite 7 Touch Daily Weekly or Monthly and touch the arrow icons to specify when you want image data to be deleted 66 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security IP Filtering You can prevent unauthorized network access by only allowing data to be transmitted to and from specific IP addresses and ports
72. educe transmission costs Manual Send Receive Default Touch Manual Receive or Manual Send to specify the default on hook manual setting when a fax line is shared with a telephone Fax Receiving Mode Touch Auto Receive or Manual Receive to set the default fax receiving mode that appears when you press the Machine Status button Border Limit If a received fax document is longer than a page specify the border size around the document to force a page break 0 177mm Auto Reduce On Receipt Touch Yes to fit a long received fax document on a single page if the document is within the range specified in the Border Limit setting Tray for Printing Incoming Faxes Select the tray that you want to use for received faxes 2 Pages Up On Receipt Touch Yes to print two pages on a single sheet of paper 2 Sided Printing Touch Yes to print on both sides of a single sheet of paper Edge Erase Set top bottom left and right edge erase margins Reduce 8 5 x 11 Original to A4 Touch Yes to resize letter size documents to A4 when the Reduce Enlarge setting is set to Auto on the Layout Adjustment screen Pseudo Photo Gradation Mode Touch Error Diffusion or Dither WorkCentre 5300 Series Multifunction Printer 115 System Administrator Guide Faxing e Folder Selector Setup Touch Enabled to classify received faxes by line type and store them in folders as specified in CentreWare IS at Properties gt Services gt Fax gt Fax Received Options
73. ent Fields and configure other scanning options Editing File Destination Settings 1 Under File Destination select the template and click Edit 2 Select the required Filing Policy from the drop down menu 3 Click Apply Adding Document Management Fields You can add fields to the template to help you manage scanned image files The fields will display when a user selects the template at the control panel The user can type information about the document they are scanning The information is filed with each scanned image file in the Job Log The Job Log can be accessed by third party software and the information can be retrieved and associated with the scanned files To add Document Management Fields 1 Under Document Management Fields click Add 2 Type a name for Field Name This text is not shown at the control panel and is used by third party software to access the Document Management information This field cannot be empty 3 Next to User Editable select Editable if you want to allow users to modify the field Under Field Label type a label that identifies the purpose of the field to the user Select Not Editable if you do not want the user to change the value The field will not display on the control panel and the text typed in the Default Value field will be used A Type a Default Value if the field is not editable The Default Value is optional if the user may edit the field WorkCentre 5300 Series Multifunction Printer
74. er s User ID on the page Touch Top Left Top Right Bottom Left or Bottom Right The User ID must be specified in the user s print driver Banner Sheet Touch Start Sheet to print an identifying page before each print job End Sheet to print an identifying page after each print job or Start Sheet and End Sheet to print both Banner Sheet Offset Set whether or not to offset when banner sheets are output Banner Sheet Tray Select the tray to use for printing banner sheets WorkCentre 5300 Series Multifunction Printer System Administrator Guide Printing e XPS Print Ticket Processing Specify how the printer processes print tickets in XPS documents Select Standard Mode or Compatible Mode to use the Microsoft compliant mode e LPD Print Queue Touch Data Processing Order or Job Submission Order to specify the LPD print sequence Configuring Media Print Service Settings To configure media print settings 1 2 3 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Media Print Service Settings Select the paper supply preset from the list and associate the paper tray to the paper supply selection Click Apply Configuring the Envelope Tray To Configure the envelope tray he Or E a On S OV oe INS re Remove Tray 1 from the printer Insert the envelope tray in the Tray 1 position in the printer At the printer control panel press the Machine St
75. es to be transferred to your HTTP server from your printer When a document is scanned the printer logs into the Web server sends a POST request along with the scanned file then logs out The CGI script handles the remaining details of file transfer Configuring HTTP HTTPS File Repository Settings 1 In CentreWare IS click Properties gt Services gt Network Scanning gt File Repository Setup Click Add Next to Friendly Name type a name for the repository Select HTTP or HTTPS from the Protocol drop down menu Next to Host Name IP Address amp Port type the appropriately formatted address and port number of your HTTP or HTTPS server 6 Click View HTTP Proxy Server Settings to verify that your proxy settings allow the printer to access your web server 7 For HTTPS click View Trusted SSL Certificates to verify that a digital certificate is installed on the printer 8 Select Validate Repository SSL Certificate to have the server s SSL certificate validated for the correct host name and checked for a signature of a trusted certificate authority aie oe 9 Next to Script path and filename type the path to the CGI script starting at the root Example directoryname foldername 10 Next to File Path type the directory path of the folder starting at the root For Web server directories type in the path starting at the root Example directoryname foldername 11 Under Login Credentials to Access the Destination sel
76. ew supplies status at any time Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems Supported Printing Models 80 Workstation to printer Peer to Peer Print jobs are processed and spooled locally on your computer then sent directly to the printer XSUS must be installed on each computer Workstation to Server Client Server Print jobs are processed and spooled on your computer and then sent to the printer to be printed This model requires XSUS to be installed on both the server and on the computer Server Based Print jobs are sent unprocessed from your computer and are spooled on the server and then sent to the printer This model requires XSUS to be installed on the server only Individual computers can print to the printer by setting up a generic lp or lpr queue pointing to the queue on the print server Network Information Service NIS Based NIS uses a printer configuration map on the server When new printer queues are added to a print server only the configuration file in the master NIS server must be updated NIS clients can then print to any of the queues listed on the server map without setting up local queues Note Consult your UNIX or Linux operating system manual for more information on how to set up NIS based printing WorkCentre 5300 Series Multifunction Printer System Administrator Guide Printing Installing XSUS Before you begin Note You must have r
77. f the LDAP groups allowed to access each individual feature 2 Click Apply WorkCentre 5300 Series Multifunction Printer 55 System Administrator Guide Security Digital Certificates A digital certificate must be installed on the printer before you can enable secure HTTP SSL A digital certificate is a set of data used to verify the identity of the holder or sender of the certificate A certificate includes the following data Information about the person organization or computer that the certificate is issued to including the name location email address and other contact information Serial number of the certificate Expiration date of the certificate Name of the certificate authority CA that issued the certificate A public key A certificate authority s digital signature Installing a Digital Certificate There are three ways to install a certificate on the printer Create a Self Signed Certificate The printer creates its own certificate signs it and creates a public key to be used for encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer An example of a server functioning as a CA is Windows Server running Certificate Services Install a certificate created by a trusted intermediate or root CA For details see Managing Certificates on page 57 Note Installing a self signed certificate
78. f the user s search for an email address in the address book is successful e Allow to edit From if Search Failed Touch Yes to allow users to edit the From field of an email if the user s search for an email address in the address book fails e Email Sending When Search Failed Touch Enabled to disable the Email service if the user s search for an email address in the address book fails e Add Me to To Field Touch Yes to automatically add the authenticate users email address to the To field of an email e Add Me to Cc Field Touch Yes to automatically add the authenticate users email address to the Cc field of an email e Edit E mail Recipients Touch Yes to allow users to edit the To Cc and Bcc fields of an email Note If you select No set Add Me to To Field and Add Me to Cc Field to Yes or users will not be able to edit the To and Cc fields Editing Default Email Settings Oy ER EN ea 10 11 12 13 98 In CentreWare IS click Properties gt Services gt E mail gt Defaults Click Edit Next to Receiving Protocol select POP3 or SMTP Next to From Address type the text that you want to appear in the From field of email Next to From Name type the text that you want to appear in the Name field of email Next to Incoming E mail Print Options select the parts of the email that you want to print Next to Output Destination for Incoming E mail select the tray that you want to prin
79. f you want this information to display on the Job Log The Job Logis filed in the fax repository with the fax job Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing Internet Fax Internet Fax allows you to scan a document at the control panel and send it to a destination using an email address or to receive and print an email with attachments You can also print a transmission report telephone line connection is not required Configuring Internet Fax Settings Before you begin e Create an email address for the printer if you want it to receive Internet faxes e Configure POP3 settings For details POP3 on page 36 e Configure SMTP settings For details SMTP on page 31 e Install the Fax Hardware Kit Note A domain name must be entered before you can enable Internet Fax The Internet Fax service uses many of the same settings as the Email scanning service To configure email Internet Fax settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt E mail Internet Fax Service Settings gt Email Control For more details see Configuring Email Settings on page 97 Configure Internet Fax Control Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Fax Service Settings gt Internet Fax Control 3 Change the following fax setting
80. ffer USB LPD Netware SMB IPP Port 9100 To set memory for other types of print settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Print Service Settings gt Other Settings 78 Print Area Touch Extended to print beyond the standard page margins Substitute Tray Specify what happens when the printer runs out of a specific size paper e Display Message e User Larger Size e User Closest Size e Select Tray 5 Paper Type Mismatch Specify what happens when the paper type loaded in the tray does not match the paper type specified e Print e Display Confirmation Screen e Display Paper Supply Screen Unregistered Forms Set whether or not to print a job if a form specified for printing in a form data file overlay printing is not registered on the printer If you touch Print only the data is printed because the specified form is not present The setting is added to the print settings menu when there is a print specification from the host computer Resume Job After Print Error Touch Job Resumes Automatically to automatically cancel a print job when an error occurs Touch Resume by User to display a control panel prompt requiring a user to cancel the job manually When Paper Jam Occurs Touch Resume Job after Jam Clearance to continue printing a job after clearing a paper jam or Delete Job to cancel the print job Printer User ID You can print a us
81. g at the control panel If you leave this field blank the template will be named S2HOME 5 Specify the home directory e Toscan to auser s home directory defined in the LDAP directory next to Determine Home Directory select LDAP Query e Toscan toa user s home directory defined on a specific computer next to Determine Home Directory select NO LDAP Query Next to Network Home Path type the IP address of the computer 6 To create a subdirectory that will contain the scanned files select Automatically Create Subdirectory and type the Subdirectory 7 Select Append User Name to Path to create a folder for each user in the directory 8 Select Automatically Create User Name directory if one does not exist to create a folder for each user in the directory if it does not already exist 9 Select the directory structure that you want to use 10 Next to Use Domain for Authenticated User select Enabled to use the user s full login credential name including the domain name 108 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning Scanning to a USB Drive The Store to USB feature allows users to scan a document to a USB flash drive using the USB port on the printer control panel For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Enabling Store to USB 1 In CentreWare IS click Properties gt Services gt Store to USB gt
82. gorithm select SHA1 or MD5 Next to Message Encryption Method select 3DES RC2 40 RC2 64 or RC2 128 Next to Certificate Auto Store select Enabled to allow the printer to automatically store a user s digital certificate when the printer receives a digitally signed email Under E mail next to Receive Untrusted E mail select Enabled to allow the printer to receive an email from a user whose digital certificate is not in the printer s chain of trust or from a user that does not have a digital certificate Next to Digital Signature Outgoing E mail select Select during send to allow users to manually choose to sign an outgoing email using the user s digital signature or the printer s digital signature Select Always add signature to use the setting specified at the control panel or select Do not add signature Note To specify the certificate at the control panel press the Machine Status button and touch the Tools tab Touch System Settings gt Connectivity amp Network Setup gt Security Settings gt S MIME Settings Touch Signing Certificate for E mail Attachments and touch Change Settings Touch Device Certificate or Smart Card Certificate and touch Save Next to Split Encrypted E mail for Each Recipient select Enabled to split an encrypted email addressed to multiple recipients into individual encrypted emails addressed to each of the recipients Note When an encrypted email is split for each recipient it will onl
83. he XSA accounts on the printer 4 Click Reset to Default if you want to delete all user group and general accounts 5 Click OK to acknowledge the warning message Printing a Report You can print a report that lists the numbers of impressions recorded for each user and each account To print a report 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset 2 Click Generate Report 3 Right click the Right click to download link and save the csv file to your computer 132 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Accounting Network Accounting Network Accounting allows you to manage printer usage with detailed cost analysis capabilities Print Scan Fax and Copy jobs are tracked at the printer and stored in a job log All jobs require authentication of User ID and Account ID which are logged with the job details in the job log The user is prompted for accounting information when submitting a job to the printer The job log information can be compiled at the accounting server and formatted into reports Before you begin Install and configure Xerox certified network accounting software on your network Refer to the manufacturer s instructions for help Test communication between the accounting server and the printer To do this open a Web browser type the IP Address of the printer in the address bar then press Enter The printer s Centr
84. he appropriate mail status notification for each recipient Under the Notice Frequency Settings select how often the email will be sent Click Apply Setting Up Billing Meter Read Alerts To set up billing meter read alerts for email recipients 1 138 In CentreWare IS click Properties gt General Setup gt Alert Notification gt Billing Meter Read Alerts Under Billing Administrator E mail Addresses type in the email addresses of the administrator s Under Send Alert set alerts to report billing meter reads and registration cancellation to the Xerox server Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Setting Up Supplies Data Alerts To set up supplies data alerts for email recipients 1 In CentreWare IS click Properties gt General Setup gt Alert Notification gt Supplies Data Sent Alerts 2 Under Supplies Administrator E mail Addresses type in the email addresses of the email recipients Under Send Alert set alert to send notification of registration cancellation to the Xerox server Click Apply WorkCentre 5300 Series Multifunction Printer 139 System Administrator Guide Administrator Tools Configuring Stored File Settings 140 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Stored File Settings Change the following settings as necessary Expiration Date for
85. henticated the user is allowed administrative rights to the printer You can set up and control access to your printer in four ways e User Roles Access Setup on page 55 e Device Access Setup on page 55 e Service Access Setup on page 55 e Feature Access Setup on page 55 Before you begin e Configure Network Authentication For details see Network Authentication on page 50 e Configure LDAP server settings For details see Configuring LDAP LDAPS Server Settings on page 33 To set up LDAP authorization access in CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP gt LDAP Authorization Access 54 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security User Roles Access Setup You can assign users to specific roles groups to allow them types of access 1 Under User Roles in the System Administrator Access field type the name of the group defined in the LDAP server database that you want to use to grant system administrator access to the printer 2 Inthe Accounting Administrator Access field type the name of the group defined in the LDAP server database that you want to use to grant accounting administrator access to the printer 3 Click Apply Device Access Setup Note Device Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access pathways For details on these topics see Se
86. ication select a method that your server supports Note If you are unsure what method your server supports select STARTTTLS if available If you select STARTTLS if available the printer attempts to use STARTTLS If your server does not support STARTTLS SMTP communication is not encrypted 7 Select Enabled next to Verify Remote Server Certificate if necessary Click Apply to accept the changes or Undo to retain the previous settings WorkCentre 5300 Series Multifunction Printer 59 System Administrator Guide Security S MIME Secure Multipurpose Internet Mail Extensions S MIME is a standard for public key encryption and signing of email encapsulated in MIME Before you begin Enable SSL TLS For details see Configuring Secure HTTP and SSL TLS Settings on page 59 If an S MIME capable self signed certificate is not available install an S MIME certificate and all certificates in the certification path chain of trust for the S MIME certificate The S MIME certificate must be in PKCS 12 format and the email address in the certificate must be the same as the printer s email address For details see Managing Certificates on page 57 Enable S MIME Communication on the SSL TLS Settings page For details see Configuring Secure HTTP and SSL TLS Settings on page 59 Configuring S MIME Settings Se Se 60 In CentreWare IS click Properties gt Security gt S MIME Settings Under S MIME Settings next to Message Digest Al
87. ick Properties gt Connectivity gt Port Settings 2 Next to SNMP SOAP and WebDAV select Enabled You can now install and use the scan utility 112 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing This chapter includes Embedded Fax on page 114 Server Fax on page 119 Internet Fax on page 121 LAN Fax on page 123 Session Initiation Protocol Fax on page 124 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 113 Faxing Embedded Fax When you send a fax from the printer control panel the document is scanned and transmitted to a fax machine using a dedicated telephone line Before you begin Verify that the printer has access to a functioning telephone line and has a telephone number assigned to it Install the Fax Hardware Kit and set the country code For details see the instructions provided with the kit Enabling Embedded Fax Note The Embedded Fax and Server Fax Services can not both be enabled at the same time In CentreWare IS click Properties gt Services gt Fax gt Fax Settings Next to Fax Service select Scan to Fax Click Apply Configuring Fax Settings Configure Local Terminal Information Settings EE E e ak ak D SUN er 15 16 17 114 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Fax Service Settings gt Local Terminal Information Setti
88. ies Note Xerox recommends that you change the SNMP v1 v2c public and private community names from the default values for security purposes 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Configuration 2 Under SNMP Properties click Edit SNMP v1 v2c Properties 3 Type a name up to 256 characters for the Community Name Read Only or use the default value of public GET returns the password for the SNMP GET requests to the printer Applications obtaining information from the printer using SNMP such as CentreWare IS use this password 26 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 4 Network Configuration Type a name up to 256 characters for the Community Name Read Write or use the default value of private SET returns the password for the SNMP SET requests to the printer Applications that set information on the printer using SNMP use this password A CAUTION Any changes made to the GET or SET community names for this printer require corresponding changes to GET or SET community names for each application that uses SNMP to communicate with this printer 5 Typeaname up to 256 characters for the default Trap Community Name or use the default value of SNMP_TRAP Note The Default Trap Community Name is used to specify the default community name for all traps generated by this printer The Default Trap Community Name can be overridden by the Trap Community Name spec
89. ified for each individual trap destination address The Trap Community Name for one address may not be the same Trap Community Name specified for another address 6 Type the System Administrator s Login ID 7 Click Apply Editing SNMP v3 Settings Note Before SNMPv3 can be enabled a digital certificate must be installed on the printer and SSL must be enabled For more details see Installing a Digital Certificate on page 56 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP 2 Under SNMP Properties click Edit SNMP v3 Properties 3 Under Administrator Account click Account Enabled to create the administrator account 4 Type an Authentication Password then confirm it This password is used to generate a key used for authentication Note The password must be at least eight characters in length and can include any characters except control characters 5 Type a Privacy Password and confirm it The Privacy password is used for encryption of SNMPv3 data The passphrase used to encrypt the data needs to match with the Server 6 Under Print Drivers Remote Clients Account click Account Enabled 7 Click Apply SNMP Advanced Settings Adding IP Trap Destination Addresses Eh E E In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Click Advanced at the bottom of the page Under Trap Destination Addresses click Add UDP IPv4 Address or Add UDP IPv6 Address Type the IP address
90. il Address The Email feature allows users to scan a document and send it as an Email attachment to one or more Email addresses Notes e To use this feature you must purchase and install the Scan Kit See the instructions included with the kit for details e For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Before you begin e Purchase and install the Scan Kit See the instructions included with the kit for details e Configure SMTP settings For details see Configuring SMTP Server Settings on page 31 Note the IP Address or host name of your SMTP server e Create an email account for the printer The printer uses this address as the default text in the From field of the email Configuring Email Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt E mail Internet Fax Service Settings gt E mail Control 3 Change the following settings as necessary Maximum Address Entries Select the maximum number of email addresses that a scanned document can be sent to This includes To Cc and Bcc fields Incoming E Mail Print Options Select the parts of the email that you want to print e Print Attachment Only e Attachment Full Headers amp Message e Attachment Basic Headers amp Message Print Error Notification E mail Touch On to print an error report when an email transmission
91. ing Port 9100 Note TCP IP must be enabled before Port 9100 is enabled 1 In CentreWare IS click Connectivity gt Port Settings 2 Next to Port 9100 select Enabled Configuring Port 9100 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt Port 9100 2 Next to TCP MSS Mode select Enabled if necessary Note TCP MSS settings are common for LPD and Port 9100 If TCP MSS mode is enabled under IPv4 type the IP addresses for Subnet 1 2 and 3 Ensure that the TCP Port Number is set to 9100 Set the End of Job Timeout to the desired number of seconds between 0 and 1800 before processing a job with an End of Job character The default time is 300 seconds 6 Click Apply 30 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration SMTP Simple Mail Transfer Protocol SMTP is used by the printer s email feature to deliver scanned images and Internet Fax jobs through email After you enable SMTP the Email button is enabled on the printer s control panel Configuring SMTP Server Settings 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SMTP Server 2 Under Required Information select the method to use to locate an SMTP server e To allow DNS to automatically find an SMTP server on the network select From DNS e To map to a specific SMTP server select STATIC Note If you select From DNS you must ensure that DNS is configured for
92. ion Printer System Administrator Guide Administrator Tools Date and Time Settings When the printer is first set up you are asked to set the date and time If you want to change the date and time after the initial setup use the control panel to change the settings You can also use date and time settings to enable Network Time Protocol NTP synchronization set energy savings and set other timing functions for the printer To change date and time settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Common Service Settings gt Machine Clock Timers 3 Change the following settings as necessary Date Set the date Time Set the time using a 12 hour or 24 hour format NTP Time Synchronization Set the printer s clock to synchronize with your Network Time Protocol NTP server if you have one Connection Interval Specify how often the printer connects to the NTP server Time Server Address Specify the NTP server address AutoClear Specify the amount of inactive time before the control panel resets to the default screen To set the default screen see Touch Screen Settings on page 142 Auto Job Release Specify the time elapsed until the printer cancels an active job with an error and starts the next print job Auto Print Set the time period to start the next print job after you operate the control panel Printer Lockout Duration Set the prin
93. ion to your computer in csv format Note For more information on SMart eSolutions see www xerox com smartesolutions There are three ways to register the printer for SMart eSolutions e Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers e SMart eSolutions Windows Client The windows client is an option for small and medium sized businesses To download the Windows client see www xerox com smartesolutions e CentreWare Web CentreWare Web is a Web browser based software tool that installs configures manages monitors and reports on network printers and multifunction printers on your network regardless of manufacturer It is well suited for large enterprise businesses For more information see www xerox com centrewareweb Notes e Once you install the software MeterAssistant is automatically enabled e SMart eSolutions is not available in all countries Refer to your Xerox Representative for further information Before you begin e Create an account on Xerox com to receive your meter read information To create a new account see www xerox com meterreads e Ensure SNMP and TCP IP are enabled e Ensure the HTTP Proxy Server is configured e Configure Billing Meter Read Alerts For details see Setting Up Billing Meter Read Alerts on page 138 e Configure Supplies Data Sent Alerts For details see Setting Up Supplies Data Alerts on page 139 1
94. is less secure than installing a certificate signed by a trusted CA However if you do not have a server functioning as a certificate authority this is your only option Creating a Self Signed Certificate 1 CO QUE D b 56 Enable S MIME capability for the self signed certificate if necessary For details see S MIME on page 60 In CentreWare IS click Properties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Self Signed Certificate Click Continue Select the Public Key Size and type the name of the Issuer Next to Days of Validity type the number of days 1 9999 until the certificate expires Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Creating a Request In CentreWare IS click Properties gt Security gt Machine Digital Certificate Management Click Create New Certificate Select Certificate Signing Request CSR E e E Fill out the form with your 2 Letter Country Code State Province Name Locality Name Organization Name Organization Unit and Email Address Click Apply 6 Values from the form are used to generate a Certificate Signing Request Ww 7 When the process is complete you are prompted to save the Certificate Signing Request Right click the link and save the csr pem file to your computer 8 Email the file to a trusted certificate authority to be signed Uploading a Certificate When
95. k in CentreWare IS or restrict access to system administrators only 1 In CentreWare IS click the Address Book tab 2 Under Security click Access Rights 3 Select System Administrators Only or Open to All Users Controlling Control Panel Address Book Access Before you begin configure Local Authentication For details see Local Authentication on page 49 You can create an Authorization Group to restrict users from using or editing the address book at the control panel 1 In CentreWare IS click Properties gt Security gt Create Authentication Groups 2 Click Edit next to one of the group numbers 3 Type the Group Name 4 Next to Restrict Recipient Selection Method select No Restriction to allow access for the group or Always Apply Restriction to require authentication for the group Next to Restrict User to Edit Address Book select No Restriction or Always Apply Restriction 6 Next to Allow User to Disable Active Settings select Allow or Do Not Allow 7 Click Apply to accept the changes or Undo to retain the previous settings ur WorkCentre 5300 Series Multifunction Printer 71 System Administrator Guide Security Restricting Access to Job Information You can control how job information is displayed at the control panel when users press the Job Status button Hiding or Password Protecting Completed Job Information 1 In CentreWare IS click Properties gt Security gt Job Status Default gt Completed J
96. kit for details e Forinstructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Managing Folders and Scanned Files Creating and Editing a Folder To create a folder In CentreWare IS click Scan gt Folder Next to a folder number click Create Type a name for the folder If required type a password then retype the password again to verify Next to Check Folder Passcode select Always Save Write or Print Delete Next to Delete Files after Print or Retrieve select Enabled to delete files after they are printed or retrieved 7 Next to Delete Expired Files select Enabled to delete files after the stored file folder date expires To set the expiration date in the stored file folders see Configuring Stored File Settings on page 140 8 Click Apply PEUT SUN To edit or delete a folder click Edit or Delete next to the folder number Scheduling Deletion of Files Stored in Folders To minimize disk space consumed by stored files the printer can delete files after a specified time period 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Stored File Settings 3 Touch Expiration Date for Files Stored in Folder 4 Touch On and select the number of days that files are kept before deletion and the time that they are deleted on the last day 5 Touch Save WorkCentre 5300 Series Multifunction Pri
97. lates in a template pool repository on a network server Xerox software such as SMARTsend and ScanFlowStore is designed to help you create and manage Network Scanning templates Notes e To use this feature you must purchase and install the Scan Kit See the instructions included with the kit for details e For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Before you begin e Purchase and install the Scan Kit See the instructions included with the kit for details e Verify that a digital certificate is installed on the printer and Secure HTTP SSL is enabled For details see Digital Certificates on page 56 and Secure HTTP and SSL TLS on page 59 Enabling Network Scanning 1 In CentreWare IS click Properties gt Services gt Network Scanning gt Scan Template Management 2 Next to Status click Enabled Configuring Network Scanning 1 In CentreWare IS click Properties gt Services gt Network Scanning gt General 2 Next to Confirmation Sheet click On to print a confirmation sheet for every scan or select Errors Only to only print a confirmation sheet if an error occurs 3 If you are using a remote template pool server next to Refresh Start Time select the time of day 00 00 23 59 when the list of templates will be refreshed A If you are using a template pool repository the printer must access the repository to access the network templates Next t
98. lick Apply WorkCentre 5300 Series Multifunction Printer 141 System Administrator Guide Administrator Tools Touch Screen Settings Setting Default Touch Screen Settings 1 At the printer control panel press the Machine Status then touch the Tools tab 2 Touch System Settings gt Common Service Settings gt Screen Button Settings to set the control panel default screens and buttons 3 Change the following settings as necessary Screen Default Set the screen that displays when the printer is first turned on Service Screen Default Set the screen that displays when the Services button is pressed Service Screen After Auto Clear Set the service screen that displays when a certain amount of inactive time has passed Auto Clear Touch Last Selection Screen to revert to the last service screen used or touch Services Home to revert to the main Services screen Auto Display of Login Screen Set the screen to automatically prompt users to log in when authentication is configured Services Home Specify the service icons that display when a user presses the Services Home button Job Type on Job Status Screen Specify the types of jobs that display when the Job Status button is pressed Screen Brightness Adjust the brightness of the screen Reconfirm E mail Recipient Touch Always Reconfirm Recipient or Always Reconfirm Multiple Recipients to require users to retype recipient addresses when sending an email Reconfirm Fax Reci
99. lle Rennes 43 Configuring EE 43 WSD EE EE 44 Enabling WSD cc ccccccracvenews cnn erenaannntesaes7ae42d00eGee E E ET E E ESER EEE 44 Container TRE NN RETENU Etes 44 EMP eg ege eegene 45 Enabling and Configuring FTP seems AE Nee che eech Ce 45 4 Security Setting up Access Rights 48 EEN ENNEN NEEN 48 Local AULNENUICOUON EE 49 Network Authentication aucstsenunoneed xine ee ran ann en enna ae verdee gh 50 Authentication Using a Card Reader System 51 Controlling Access to Tools and Features 54 Controlling Access for All Users e ceivenievedecedecedeaedecedeacddssasasecasasasansens 54 Controlling Access for a Group of User 54 4 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Contents Digital E 56 Installing a Digital Cerificttes 1214202455 terescodeerescadoeecaoedene tiens 56 Mate 57 Certificate Revocation Retrieval Settings 58 Secure HR Ne IER CEET 59 Configuring Secure HTTP and SSL TLS Settings 59 KT TE 60 Configuring S MIME Settings 26 susciter lien EEEEE 60 EEE 61 Config ring NEE 61 E SRE EA N E ET E IAA 62 Configuring 8021X E 62 FIPS140 2 Data EncryptiON rencontr e ENNEN a e a a ai 64 Overwriting Image Doto 0 ccc eee cnc cent ee eee etn eee eeneteeeeeee 65 Manually Deleting Image Dalton ere 65 Scheduling Routine Deletion of Image Data
100. n LDAP server connected to your network you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel For details on configuring LDAP settings see LDAP on page 33 Setting up Network Authentication 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 On the Authentication Configuration page next to Login Type select Login to Remote Accounts 3 Select Enabled next to Print Stored File from Folder or Enabled next to Folder to PC Server Enabled to enable these services 4 Select Enabled next to Non account Print to allow users without accounts to access the printer 5 To allow a guest user to access the printer select On next to Guest User Type the Guest Password then retype the password to verify 6 Click Apply then click Reboot Machine 7 After the printer restarts refresh your browser and navigate back to the Authentication Configuration gt Step 1of 2 page and click Next at the bottom of the page 8 Next to Authentication System click Configure 9 On the Authentication System page select your Authentication System from the drop down list 10 Type the Server Response Time Out and the Search Time Out 11 Select Enabled next to Assign UPN User Principal Name if desired 12 Click Apply to accept the changes or Undo to retain the previous settings 13 Click Reboot Machine 50 WorkCentre 5300 Series Multifun
101. n touch Save For details about scan settings see the User Guide at www xerox com office WC53XXdocs Setting Scan to PC Defaults To define default Scan to PC settings for all users 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Scan Service Settings gt Scan to PC Defaults 3 Touch a default setting in the list then touch Change Settings 4 Change the following settings as necessary e Transfer Protocol Touch FTP SMB or SMB UNC Format e Login Credential to Access Destination Touch Remotely Authenticated User to use the user name and password of the remotely authenticated user for login e User Name for FTP Scan If you selected Remotely Authenticated User for the Login Credential to Access Destination setting touch User Name Only to only use the User Name for login or Add Domain Name to use the user s full login credential name including the domain name 94 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning Scanning to a Folder on the Printer The Store to Folder feature allows users to scan files to folders created on the printer s hard drive These files can then be retrieved through CentreWare IS This feature provides network scanning capability without the need to configure a separate server Notes e To use this feature you must purchase and install the Scan Kit See the instructions included with the
102. ngs Touch G3 Line 1 FaxID and touch Change Settings Type the fax number then touch Save Touch SIP Line and touch Change Settings Type a name for the line then touch Save Touch G3 SIP Line ID and touch Change Settings Type a name for the line then touch Save Touch G3 Line 1 Dial Type then touch Change Settings Touch the dial type then touch Save Touch G3 Line 1 Line Type then touch Change Settings Touch the line type then touch Save Repeat for lines 2 3 if you have installed the 3 line fax hardware kit You can set a password to prevent your printer from receiving faxes or being polled by other machines that are not F Code compatible Touch Machine Password then touch Change Settings Type a password then touch Save Touch Local Name and type the name of the printer if desired Touch Company Logo and type the name of your company if desired WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing Configure Fax Control Settings 1 2 3 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Fax Service Settings gt Fax Control Change the following fax settings as necessary Re enter Recipients Touch Enter Twice to require users to enter the recipient address twice ensuring that the fax is sent to the correct address Re enter Broadcast Recipients Touch Enter Once Only to allow the broadcast send or
103. nter 95 System Administrator Guide Scanning Configuring Folder Service Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Folder Service Settings 3 Change the following fax settings as necessary e Files Retrieved By Client Specify when to delete files that have been retrieved from a folder Touch Delete According to Folder Settings to use the folder settings or touch Force Delete to ignore the folder settings and delete files from folders after they are retrieved e Print and Delete Confirmation Screen Touch Enabled to display a confirmation message on the touch screen when a file is printed and deleted from a folder e Convert Custom Size to Standard Size Touch Yes to convert files in folders to a standard size when transferring a fax or Internet fax for secure polling e Standard Size Threshold Value Specify the standard size for the Convert Custom Size to Standard Size setting e Internet Fax to Internet Fax Touch Enabled to allow users to forward files stored in folders using the Internet fax service e Internet Fax to E mail Touch Enabled to allow users to forward files stored in folders using the email service e Quality File Size for Retrieval Select the quality and size that files will be compressed to when retrieved from a folder 96 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning Scanning to an Ema
104. nting gt Group Accounts Under Group Accounts type an Account ID using up to 12 digits then type an Account Name using up to 32 alphanumeric characters for the new group account Note Each Account ID and Account Name must be unique Click Add Account then click OK Creating a New User Account and Setting Usage Limits Note You must create a group account before you can create and add user accounts In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Manage Accounting Click Add New User Type a User ID and a Name using up to 32 alphanumeric characters for the new user Note Each User ID and Name must be unique Under Usage Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 e Black Printed Impressions includes all black and white documents printed from a computer using the print driver Note Cover sheets and banner sheets are counted as impressions e Black Copied Impressions includes all black and white copies e Color Printed Impressions includes all color documents printed from a computer using the print driver e Color Copied Impressions includes all color copies e Network Images Sent includes documents sent over the network including network scans scans to email server and Internet faxes Note If the printer is set to print a scan confirmation report or an Internet Fax ackn
105. ntre 5300 Series Multifunction Printer 57 System Administrator Guide Security Certificate Revocation Retrieval Settings 1 2 58 In CentreWare IS click Properties gt Security gt Certificate Revocation Settings Under General select the Level of Certificate Verification e Low The revocation status of certificates is not checked The printer verifies that the certificate has not expired and the certificate issuer and signature are valid e Medium The revocation status of certificates is checked If the certificate status cannot be obtained due to a network error the certificate is still considered valid e High The revocation status of certificates is checked The certificate is only considered valid after successfully verifying that the certificate has not been revoked Under General select the Retrieval of Certificate Status If you selected OCSP as the retrieval method under OCSP next to Send Query to OCSP Responder With select URL as Specified in Certificate or URL as SPecified by Administrator Type the URL of OCSP Responder Type the OCSP Communication Time Out 5 60 seconds If you selected CRL as the retrieval method under CRL next to Auto Retrieval of CRL select Enabled if desired Type the CRL Retrieval Time Out 5 60 seconds Click Apply to accept the changes or Undo to retain the previous settings WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Secure H
106. ntrol Panel 107 Configuring a Validation TEE EE 107 Scanning to a User s Home Folder 2 108 Configuring Scan to Home EE 108 Scanning t a USB KEE 109 Enabling Store to USB eege EE AE EELER EEEE EEN 109 Job SEET 110 Create FOIE tegen Ee e E EE En E NEE Re 110 Create a Job Flow Sheet AE Ae EE EE AC Ee Ser 110 Configuring the Printer for the Scan Utility e cece nee eeee 112 Xerox Scan Utility 4444444 44e 112 NetWork Scari Utility EE 112 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 10 Contents Faxing Embedded FAK ee EN ENN ewes ee EEEE REEE EAEE 114 Enabling Embedded Fox 114 Configuring Fax Setting 114 Setting Fax Defaults 42222 116 Setting Incoming Fax Options 2422 116 Reduce Enlarge Presets 22220 117 Original Size Det ulte eg deg EE EEN ANE dear 118 Fax Confirmation Report 118 Server FAK EE 119 Enabling Server Fa rues EEN 4 ee ENN NNN ENNEN NENNEN de Nee 119 Configure a Server Fax Filing Repository 119 Server Fax Confirmation Report and Job Log 120 Internet FAX EE 121 Configuring Internet Fax Settings
107. o Login Source select None to allow the printer to access the repository without authenticating or select one of the following e Authenticated User The authentication server controls access to the template pool e Prompt at User Interface Select this if you do not have an authentication server Users are prompted to type in a user name and password at the printer s control panel when they attempt to access a network template 100 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning e Prompt if Authenticated User Does Not Match Template Owner Users are prompted to authenticate when their credentials do not match the template owner e Under Job Log select User Name or Domain if you want these to display in the Job Log The Job Log is filed with scanned image files if you have added Document Management Fields to a template For details see Adding Document Management Fields on page 105 5 Click Apply Configuring File Repository Settings A file repository is a network location where scanned images are stored You must configure the file repository settings before you can create a template The printer supports the following transfer protocols e FTP e NetWare NCP e SMB e HTTP HTTPS FTP Before you begin e Ensure that FTP services are running on the server or computer to be used to store scanned image files Note the IP address or host name e Create a user account and password with read an
108. obs View 2 Next to Completed Jobs View select Require Login to View Jobs or No Job Viewing to keep users from seeing completed job information 3 If youselected Require Login to View Jobs next to Access To select All Jobs or Jobs Run By Login User Only Next to Hide Job Details select Yes or No Click Apply Hiding Active Job Information 1 In CentreWare IS click Properties gt Security gt Job Status Default gt Active Jobs View 2 Next to Hide Job Details select Yes or No 3 Click Apply 72 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Hiding or Displaying Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 2 3 In CentreWare IS click Properties gt Security Click Display Network Settings Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information Click Apply WorkCentre 5300 Series Multifunction Printer 73 System Administrator Guide Security 74 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Printing This chapter includes Selecting Print Mode Options on page 76 Managing Banner Sheet Printing Options on page 77 Print Service Settings on page 78 UNIX Linux and AS 400 Printing on page 80 WorkCentre 5300 Series Multifunction Printer 75 System Administrator Guide Printing Selecting Print Mode Options
109. ompt users for their credentials Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Refresh your browser and navigate back to the Accounting Configuration page Click Next To set up an account next to Account Number type the number of the account you want to edit 1 1000 and click Edit Type a User ID and a Name for the new user Note Each User ID and Name must be unique Under Feature Access select the features that the user is allowed to access Under Impressions Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 e Color Copied Impressions includes all color copies e Black Copied Impressions includes all black and white copies e Color Scanned Images includes all color scanned images e Black Scanned Images includes all black scanned images e Color Printed Impressions includes all color documents printed from a computer using the print driver e Black Printed Impressions includes all black and white documents printed from a computer using the print driver Notes e Cover sheets and banner sheets are counted as impressions e If the printer is set to print a scan confirmation report or an Internet Fax acknowledgement report these documents are counted towards the user s limit Under User Role select System Administrator Account Adminis
110. oot or superuser privileges to install XSUS Download the latest Unix Linux or Sun Solaris software from the Support page of the Xerox website This includes the following two tgz files e Printer Model Package file which contains ppd files for all printer models The file name is Printer PkgXPXX_20xx_xx_xx tgz e Printer Driver for your operating system The available files are e XeroxAIlXpowerpcxpxx_x xx xx tgz for the IBM RS6000 family e XeroxHPUXXPXX_x xx xx tgz to support HP workstations e XeroxLinuxi386XPXX_x xx xx tgz to support Linux environments e XeroxSolarisXPXX_x xx xx tgz for Sun Solaris systems Download the Files 1 Set up a temporary directory to download the files 2 Download the printer driver and Printer Model Package tgz files to the temporary directory 3 At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension 4 Type tar xvf filename tgz then press Return or Enter 5 The files are expanded and two directories are created with names that match the printer driver and Printer Model Package tgz file names Note The expansion steps must done for both tgz files Perform the Installation Procedure Change to the directory created by the expansion of the Code tgz file On the command line type setup then press Return or Enter Change to the directory created by the expansion of the Printer Definition tgz file Type setu
111. or network management including an application layer a database schema and a set of data objects Agents or software modules reside in the printer s SNMPv3 engine A manager is an SNMPv3 management application such as OpenView that is used to monitor and configure devices on the network The agent responds to read GET and write SET requests from the manager and can also generate alert messages or Traps based on certain events SNMP settings can be configured in CentreWare IS You can also enable or disable Authentication Failure Generic Traps on the printer SNMPv3 can be enabled to create an encrypted channel for secure printer management Enabling SNMP 1 In CentreWare IS click Properties gt Connectivity gt Port Settings 2 Next to SNMP select Enabled 3 Select UDP and IPX to enable these transport protocols if necessary Configuring SNMP 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt SNMP Configuration 2 Under SNMP Properties select Enable SNMP v1 v2c Protocols or Enable SNMP v3 Protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 3 Under Authentication Failure Generic Traps select Enabled if you want the printer to generate a trap for every SNMP request that is received by the printer that contains an invalid community name 4 Click Apply For details see SNMP Advanced Settings on page 27 Editing SNMP v1 v2c Propert
112. ouch Tools Touch Print Service Settings gt Other Settings Touch Banner Sheet Touch Change Settings Touch Start Sheet End Sheet or Start Sheet and End Sheet Touch Allow Print Driver to Overide to allow banner sheet printing to be to be enabled or disabled from the print driver 7 Touch Save Au E N gt Enabling Banner Sheet Printing in the Printer Driver 1 With your file open from your application s File menu click Print The application Print window displays Select your printer from the Printer Name drop down menu Click Properties to access the print settings for the job Click the Advanced tab Click to expand the Paper Output option Click Banner Sheets then click the down arrow and select Enabled or Disabled GAN Ee Oe N Note If banner page printing is disabled through CentreWare IS or the at the printer control panel setting the print driver to print banner pages will have no effect 7 Click OK WorkCentre 5300 Series Multifunction Printer 77 System Administrator Guide Printing Print Service Settings Configuring Print Service Settings To allocate memory for print settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Print Service Settings gt Allocate Memory 3 Specify the amount of memory allocated to the following print settings as necessary HP GL 2 Auto Layout Memory Job Ticket Memory Receiving Bu
113. owledgement report these documents are counted towards the user s limit e Fax Images Sent includes documents faxed to a phone number The total number of documents is the number of faxed documents including cover sheets multiplied by the number of destinations e Black Faxed Impressions includes received fax documents that are printed Click Apply WorkCentre 5300 Series Multifunction Printer 131 System Administrator Guide Accounting Maximum Usage Limits Once a user reaches the maximum usage limit set for them they are no longer able to use that feature until you reset their limit When they log in to the printer they are presented with a notification message that their limit has been reached for that feature If the user exceeds their limit while a job is in process the printer tracks the number of impressions generated over their limit and subtracts them from the user s limit once it is reset If the user s limit is reached before a print job is completed an error report prints notifying the user that their limit has been reached The job is deleted from the print queue and any sheets remaining in the paper path will finish printing Resetting Usage Limits 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accounting gt Report and Reset 2 Toreset all usage data to O click Reset Usage Data 3 Click OK to acknowledge the confirmation message A CAUTION The following step will delete all t
114. p then press Return or Enter ele The installation creates a Xerox directory in usr or opt depending on your operating system Launch XSUS To launch XSUS from a terminal window prompt as root type xpadmin then press Enter or Return Note XSUS automatically detects if your system s X server is able to run in graphical mode or not and starts accordingly For more information on managing printers and queues through XSUS see the XSUS Administrator Online Help WorkCentre 5300 Series Multifunction Printer 81 System Administrator Guide Printing Printing from a Linux Workstation Ensure that CUPS is installed and running on your workstation The instructions for installing and building CUPS are contained in the CUPS Software Administrators Manual written and copyrighted by Easy Software Products Note For complete information on CUPS printing capabilities see the CUPS Software Users Manual available from www cups org documentation php Installing the Xerox PPD on the workstation The Xerox PPD for CUPS is available on the Xerox website Download the file and follow the instructions that come with it 1 Download the latest Unix PPD from the Support page of the Xerox website 2 Copy the PPD into your CUPS ppd Xerox folder on your workstation If you are unsure of the folder s location use the Find command to locate the ppd s Adding the Xerox Printer 1 Verify that the CUPS daemon is running 2 Open a Web browser
115. panel press the Machine Status button then touch the Machine Information tab 2 Touch Machine Configuration Initialization USB Flash Drive When installing your printer a Xerox Representative initializes the printer using a USB Flash drive that contains configuration software After installation the representative stores the drive in a holder inside of Tray 1 WorkCentre 5300 Series Multifunction Printer 19 System Administrator Guide Initial Setup 20 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration This chapter includes TCP IP on page 22 SNMP on page 26 LPD on page 29 Raw TCP IP Printing on page 30 SMTP on page 31 LDAP on page 33 POP3 on page 36 HTTP on page 37 Proxy Server on page 38 NetWare on page 39 Microsoft Networking on page 41 IPP on page 42 WebDAV on page 43 WSD on page 44 FTP on page 45 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 21 Network Configuration F PAP Transmission Control Protocol TCP and Internet Protocol IP are a two protocols within the Internet Protocol Suite IP manages the transmission of messages from computer to computer while TCP manages the actual end to end connections Note You can configure IPv4 settings at the printer control panel or through CentreWare IS You can only configure IPv6 through CentreWare IS Enabling TCP IP Note By default TCP IP is enabled If you disable TC
116. pient Touch Always Reconfirm Recipient or Always Reconfirm Multiple Recipients to require users to retype recipient addresses when sending a fax Reconfirm Internet Fax Recipient Touch Always Reconfirm Recipient or Always Reconfirm Multiple Recipients to require users to retype recipient addresses when sending an internet fax Customize Keyboard Button Customize the touchscreen keyboard button in the lower right corner The default text is com 4 Touch Save 142 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Taking the Printer Offline To prevent the printer from either sending or receiving jobs over the network at any given time you can take the printer offline This allows you to perform printer maintenance without jobs being sent to the printer When the printer is offline any services such as Network Scanning are unavailable 1 2 3 4 At the printer control panel press the Machine Status button Touch Print Mode Touch Online Offline Touch Close Note Taking the printer offline does not turn the printer off Restarting the Printer in CentreWare IS In CentreWare IS click Status gt Description amp Alerts At the bottom of the page click Reboot Machine then click OK Note Restarting the printer can take up to five minutes During this time network access is not available Restarting the Printer from the Control Panel Oy a ey SON eg At the p
117. ress the Machine Status button and touch the Machine Information tab Touch Authentication Security Settings gt Authentication gt User Details Setup gt SmartCard Link Mode Touch Change Settings Touch No Passcode Required and touch Save Set the SmartCard Certificate Verification Mode For additional security you can set the printer to validate a user s SmartCard against certificates stored on the printer 1 At the printer control panel press the Machine Status button and touch the Machine Information tab Touch Authentication Security Settings gt Authentication gt User Details Setup gt SmartCard Certificate Verification Touch Change Settings Touch Enabled Configure Certificate Revocation Retrieval Settings Configure Certificate Revocation Retrieval settings as necessary For details see Certificate Revocation Retrieval Settings on page 58 Notes e The root CA and intermediate CA of the user s smartcard certificate must be stored on the printer For details see Managing Certificates on page 57 e The printer s date and time settings must be correct to validate the certificate WorkCentre 5300 Series Multifunction Printer 53 System Administrator Guide Security Controlling Access to Tools and Features Controlling Access for All Users To lock or unlock tools and features for all users 1 In CentreWare IS click Properties gt Security gt Authentication Configuration 2 Click
118. ries Multifunction Printer System Administrator Guide Defining Custom Colors At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings Touch Defining Custom Colors Touch a custom color in the list then touch Change Settings SE ee Touch the arrows to increase or decrease the values for Yellow Magenta or Cyan then touch Save WorkCentre 5300 Series Multifunction Printer 91 System Administrator Guide Copying 92 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Scanning This chapter includes Configuring General Scan Service Settings on page 94 Scanning to a Folder on the Printer on page 95 Scanning to an Email Address on page 97 Network Scanning on page 100 Scanning to a User s Home Folder on page 108 Scanning to a USB Drive on page 109 Job Flow Sheets on page 110 Configuring the Printer for the Scan Utility on page 112 WorkCentre 5300 Series Multifunction Printer 93 System Administrator Guide Scanning Configuring General Scan Service Settings Setting Scan Defaults To define scanning default settings for all users 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings gt Scan Service Settings gt Scan Defaults 3 Touch a default setting in the list then touch Change Settings 4 Make the desired changes to the default setting the
119. rinter control panel press the Machine Status button Touch the Tools tab Touch Troubleshooting Touch Resets Touch Software Reset Under Reset Options select the type of reset you want e All Software e Network Software e Copy Software Touch Reset Notes e Using Software Resets to restart the printer is faster and wastes less consumables than turning the printer on and off e Restarting the printer can take up to five minutes You can not access CentreWare IS during this time WorkCentre 5300 Series Multifunction Printer 143 System Administrator Guide Administrator Tools SMart eSolutions and Billing Information SMart eSolutions SMart eSolutions is a suite of features that simplifies printer ownership and administration It provides free services to enable administration of metered billing and supplies replenishment plans for printers on a network The suite provides the following e MeterAssistant MeterAssistant automatically submits meter reads to Xerox from network printers This eliminates the need to collect and report meter read information manually e SuppliesAssistant SuppliesAssistant proactively manages ink supplies for network equipment and monitors actual usage e MaintenanceAssistant MaintenanceAssistant provides options for troubleshooting your printer You can send detailed diagnostic information to Xerox start online troubleshooting sessions with Xerox and download usage informat
120. rox click Send Diagnostic Information to Xerox Note If the button is unavailable register the printer for SMart eSolutions 3 To send diagnostic information to Xerox and start an online troubleshooting session click Start an Online Troubleshooting Session at www xerox com Note If the button is unavailable register the printer for SMart eSolutions View Usage and Billing Information Usage Counters The Usage Counters page displays the total number of pages printed or generated by the printer 1 In CentreWare IS click Status gt Billing and Counters gt Usage Counters The entire detailed list of pages printed or generated by the printer displays 2 Click Refresh to update the page WorkCentre 5300 Series Multifunction Printer 145 System Administrator Guide Administrator Tools Billing Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status gt Billing and Counters gt Billing Information The list of pages printed or generated by printer displays 2 Click Refresh to update the page 146 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Cloning This feature allows you to save your printer settings in a clone file You can use the clone file to copy your printer settings to another printer or use it to back up and restore settings on your own printer
121. s Next to Confirmation Sheet select Errors Only you want to print a confirmation sheet when an Internet fax transmission fails Click Apply Internet Fax Addresses You can store Internet Fax email addresses in the printer s internal address book or you can configure the printer to reference a network LDAP directory To configure LDAP settings see LDAP on page 33 To add Internet fax addresses to the Address book see Public Address Book on page 148 122 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing LAN Fax Local Area Network LAN Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line Users select the Fax option from their print driver For details about using or configuring LAN Fax see the driver help WorkCentre 5300 Series Multifunction Printer 123 System Administrator Guide Faxing Session Initiation Protocol Fax Session Initiation Protocol Fax SIP Fax or FoIP Fax allows you to send and receive fax documents over the internet to and from another FoIP fax machine or a standard G3 fax machine If you have an SIP server you can associate the SIP User Name of the printer with a fax number so that users can type the fax number in a familiar format If you have a VoIP gateway the printer can communicate with standard G3 fax machines Configure SIP server settings register VoIP gateways and configure T 38 settings if necessary
122. s 443 Type the time until Connection Time Out if required Click Apply WorkCentre 5300 Series Multifunction Printer 37 System Administrator Guide Network Configuration Proxy Server A proxy server acts as a go between for clients seeking services and servers that provide them The proxy server filters client requests and if the requests conform to the proxy server s filtering rules grants the request and allows the connection A proxy server has two main purposes 38 e Keeps any devices behind it anonymous for security purposes e Decreases the amount of time needed to access a resource by caching content such as Web pages from a Web server In CentreWare IS click Properties gt Connectivity gt Protocols gt Proxy Server Under General next to Use Proxy Server select Enabled Next to Proxy Setup select Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS or Different Proxy for each Protocol Under Addresses to Bypass Proxy Server type any web addresses or domains that you want to bypass the proxy server such as your company s intranet site Under HTTP Server type the Server Name and Port Number The default port number is 8080 Next to Authentication select Enabled if your proxy server is configured to require authentication then type a Login Name and Password Retype the password to confirm Under HTTPS Server enter the HTTPS proxy server information if required Click Appl
123. s CentreWare IS Disabling TCP IP or changing the IP address also disables any dependant protocols Notes e The host name is the same for IPv4 and IPv6 If you change the host name for IPv6 the host name changes for IPv4 as well e Enabling or disabling IPv6 will restart the printer when you click Apply 3 Next to Enable Manual Address select Enabled if you want to manually assign an address Type the IP Address and Gateway Address 4 Next to Get IP Address from DHCP select Enabled to allow your DHCP server to assign an IP address to the printer 5 Type the required Domain Name DNS Configuration for IPv6 1 Next to Obtain IPv6 DNS Server Address Automatically select Enabled to allow the DHCP server to provide the DNS server address 2 Type an IP address for the Preferred DNS Server Alternate DNS Server 1 and Alternate DNS Server 2 3 Next to Dynamic DNS Registration select Enabled to enable select Overwrite to replace the existing DNS entry Next to Generate Domain Search List Automatically select Enabled to enable Type Domain Name 1 2 and 3 6 Enter the number of seconds until Connection Time Out WorkCentre 5300 Series Multifunction Printer 25 System Administrator Guide Network Configuration SNMP Simple Network Management Protocol SNMP is used in network management systems to monitor network attached devices for conditions that require administrative attention It consists of a set of standards f
124. s as necessary e Internet Fax Path Select Via E mail Server to send to an email address using an SMTP server Select Direct P2P to send to an email address using a the fully qualified host name or IP address in one of the following formats e Hostname example address device domain jp e IP Address example address 129 249 123 1 e Profile for Broadcast Job Select the profiles to use when sending an Internet Fax broadcast e TIFF S Documents larger than A4 are automatically reduced to A4 e TIFF F Select this profile when you specify Superfine for Resolution or when sending A3 or B4 documents e TIFF J Select this profile to use JBIG compression e Broadcast Starting Rate Select G3 Auto Forced 4800 bps or G4 auto as the default communications mode e Delivery Confirmation Method If Print Delivery Confirmation Mail email gt Internet Fax Settings gt email Control is set to On you can select Delivery Receipts to print a delivery confirmation report or select Read Receipts to confirm that the Internet fax was received and processed The destination machine must support DSN or MDN WorkCentre 5300 Series Multifunction Printer 121 System Administrator Guide Faxing e Incoming Internet Fax Print Options Select the parts of the Internet fax that you want to print e Print Attachment Only e Attachment Full Headers amp Message e Attachment Basic Headers amp Message e Internet Fax Output Destination Select the outp
125. s from the LDAP directory For details see LDAP on page 33 If you do not have an LDAP server you can use the Fax Address Book and the Public Address Book to store fax machine phone numbers and email addresses on the printer The printer can be configured to access both an LDAP directory and a Public Address Book If both are configured users will be presented with the choice to use either address book Public Address Book Email addresses internet fax addresses and fax numbers are stored in the Public Address book Note An Internet Fax Address is the email address of an Internet fax machine Editing the Public Address Book as a csv File If you have many addresses to manage you can create a list of addresses in a spreadsheet application save it as a csv file and upload it to the printer Format The address book file must be in comma separated format csv The printer recognizes the second row in the csv file as the first data entry The first row contains headings for the data in each column The default column heading names are Name Email Address Internet Fax Address Example Name Email Address Fax Number Internet Fax Address Jim Smith jim smith corp com 1234567898 faxmachine one corp com Ellen Jones ellen jones corp com 4566544985 faxmachine two corp com Richard Allen richard allen corp com 7899855546 faxmachine three corp com To download a sample csv file 1 In CentreWare IS click
126. select Enabled Next to Use SLP for Name Resolution select Enabled Type the scope name in the Scope field Type the SLP server address in the SLP Server field Click Apply gr ee aS 40 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration Microsoft Networking Enabling Microsoft Networking In CentreWare IS click Properties gt Connectivity gt Port Settings Next to SMB select Enabled Select TCP IP or NetBEUI if you want to enable these protocols Click Apply EOW GA Configuring Microsoft Networking In CentreWare IS click Properties gt Connectivity gt Protocols gt Microsoft Networking Select a transport protocol from the Transport drop down list Set the maximum number of connections Default is 5 Type the workgroup name in the Workgroup field Type the host name in the SMB Host Name field Next to Unicode Support select Enabled if your SMB sever supports unicode Next to Auto Master Mode select Enabled if your SMB sever supports it Next to Password Encryption select Enabled to encrypt user passwords for remote authentication using SMB D lee E ES U IS e Configuring WINS When running WINS the printer registers its IP address and NetBIOS host name with a WINS server WINS allows users to communicate with the printer using host name only removing a significant overhead from the systems administrators To configure primary and secondary WINS servers 1
127. ser Guide at www xerox com office WC53XXdocs Setting Incoming Fax Options Fax Forwarding For each fax line you can configure incoming faxes to be automatically routed to an internal folder faxes that have been routed to one of these folders can then be sent to a destination using one or more of the following methods 116 Print Print a hardcopy output of the received fax Send as Fax Forward the fax to another fax number Send as Internet Fax Forward the fax to an Internet fax address Send as Email Forward the fax to an email recipient as an attachment FTP transfer File the fax to an FTP repository SMB transfer File the fax to an SMB repository WorkCentre 5300 Series Multifunction Printer System Administrator Guide Faxing To set up fax folder options QU OR SIN 7 8 9 10 In CentreWare IS click Properties gt Services gt Fax gt Fax Received Options Next to the Folder Selector Setup click Enabled Click Apply After the printer restarts navigate back to the Fax Received Options page Under Folder Selector Setup select a line and click Change Settings Next to Save Incoming Fax in Designated Folder select Enabled Type a three digit folder number and click Apply Navigate back to the Faxed Received Options page Click File Transfer Settings Select the destination options you would like faxes for this line to be forwarded to and click Next Enter appropriate settings for all selected destinations
128. set the speed of the printer s Ethernet interface 1 nm E wn At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Connectivity amp Network Setup gt Protocol Settings Touch Ethernet Rated Speed and touch Change Settings Select the Speed to match the speed set on your hub or switch Touch Save then touch Close Assigning a Network Address By default the printer automatically acquires a network address from a DHCP server To assign a static IP address configure DNS server settings or configure other TCP IP settings see TCP IP on page 22 16 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Initial Setup Initial Setup in CentreWare IS CentreWare IS is an application on the printer s embedded Web server that allows you to configure and administer the printer from a Web browser on any computer Accessing CentreWare IS Before you begin e TCP IP and HTTP must be enabled to access CentreWare IS If you disable either of these services you must enable them at the printer before you can access CentreWare IS For details see Accessing CentreWare IS on page 17 e Refer to the Configuration Report to determine your printer s IP address To access CentreWare IS At your computer open a Web browser type the printer s IP address in the address field then press Enter or Return Notes e If your printer is locked type the
129. settings including passwords network paths and server addresses For details see Accessing the Configuration Report on page 17 7 Configure Authentication For details see Setting up Access Rights on page 48 8 Configure Security For details see Security on page 47 9 Enable services in CentreWare IS For details see Enabling Services and Options on page 19 10 Configure Print Scan and Fax features For details see Printing on page 75 Scanning on page 93 and Faxing on page 113 11 Configure Accounting For details see Accounting on page 127 10 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Introduction More Information See the following links for more information about your printer Information Source Quick Use Guide Packaged with printer and www xerox com office WC53XXdocs User Guide PDF Software and Documentation Disc www xerox com office WC53XXdocs Recommended Media List www xerox com paper United States www xerox com europaper Europe Online Support Assistant www xerox com office WC53XXsupport Technical Support www xerox com office WC53XXsupport Information pages At the control panel press the Machine Status button then touch the Machine Information tab Touch Print Reports then touch Printer Reports WorkCentre 5300 Series Multifunction Printer 11 System Administrator Guide Introduction 12 WorkCentre 5300 Series Multifunction Printer
130. ss the Configuration Overview page click Properties gt Configuration Overview Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer for future reference To assign a name and location 1 2 3 4 18 In CentreWare IS click Properties gt Description Next to Machine Name type a name for the printer Next to Location type the location of the printer Type the printer s email address and administrator contact information in the provided fields if desired Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Initial Setup Enabling Services and Options Some services and options must be enabled before they can be used To enable these special services and options use either the control panel or CenterWare IS Enabling Services and Options at the Control Panel At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Common Service Settings gt Maintenance Touch Software Options Touch Keyboard Type the code and touch Save St ON Enabling Services and Options in CentreWare IS In CentreWare IS click Properties gt Security gt Feature Enablement Type the Unique Function Code Click Apply Touch Reboot ONU ee Viewing Services and Options To see which services and options are enabled or installed 1 At the printer control
131. stination over the phone line You can set up a repository that uses one of the following protocols e FTP e SMB e SMTP Configuring a Fax Repository using FTP Before you begin e Ensure that FTP services is running on the server or computer where images to be faxed by the printer will be stored Note the IP address or host name e Create a user account and password for the printer When the Server Fax feature is used the printer logs in using the account transfers the file to the server or computer and logs out Note the user account and password details Create a directory within the FTP root to be used as a fax repository Note the directory path In CentreWare IS click Properties gt Services gt Fax gt Fax Repository Setup Select FTP from the Protocol drop down menu Type the appropriately formatted IP address or host name and port number of the FTP server Next to File Path type in the full path to the root location of the fax repository For example directory name directory name 5 Type the user account and password in the Login Name and Password fields E ek alt re WorkCentre 5300 Series Multifunction Printer 119 System Administrator Guide Faxing 6 7 Retype the password to confirm Click Apply Configure a Fax Repository using SMB Before you begin Create a shared folder to be used as a fax repository Note the Share Name of the folder and the Computer Name or Server Name Creat
132. system administrator user name and password to access the Properties tab The administrator user name is admin and the default password is 1111 e Tosee the IP address of the printer press the Machine Status button on the control panel Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer for security Be sure to store the password in a secure location To change the administrator password 1 In CentreWare IS click Properties gt Security gt System Administrator Settings Next to Administrator s Passcode type the new password Retype the password to verify Change the Administrator s Login ID or the allowed maximum number of login attempts if desired Click Apply CARE IS Accessing the Configuration Report The Configuration Report lists the printer s current settings By default a Configuration Report prints at startup Printing the Configuration Report 1 At the printer control panel press the Machine Status button and touch the Machine Information tab 2 Touch Print Reports WorkCentre 5300 Series Multifunction Printer 17 System Administrator Guide Initial Setup 3 4 Touch Printer Reports Touch Configuration Report and press the Start button Using the Configuration Overview Page The Configuration Overview page provides shortcuts to commonly accessed pages under the Properties tab To acce
133. t Audit Log 2 Next to Audit Log select Enabled 3 Click Apply to accept the changes or Undo to retain the previous settings Saving an Audit Log 1 In CentreWare IS click Properties gt Security gt Audit Log 2 Under Export Audit Log right click the Export as text file link and save the compressed auditfile txt file to your computer 3 Open the file in an application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into columns 68 Log ID A unique value that identifies the event Date The date that the event happened in mm dd yy format Time The time that the event happened in hh mm ss format Audit Event ID The type of event The number corresponds to a unique description Logged Events An abbreviated description of the type of event Notes e One audit log entry is recorded for each network destination within a Network Scanning scan job e For Server Fax jobs One audit log entry is recorded for each Server Fax job e For Email jobs One audit log entry is recorded for each SMTP recipient within the job User Name User Name Job Name Computer Name Printer Name Folder Name or Accounting Account ID when Network Accounting is enabled Note Network Authentication must be configured to record the user s name in the Audit Log WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Description More information about the Logge
134. t enabled the user must enter an accounting code when they log in at the control panel 5 Type the Connection Time Out 1 300 seconds 6 Click Apply to accept the changes or Undo to retain the previous settings Setting Up Authentication for a USB Smartcard Reader System To use the printer with a card reader system other than Xerox Secure Access you must order and install the Xerox Common Access Card Enablement Kit The kit includes hardware software and instructions for connecting and configuring your card reader system Before you begin e Install a Kerberos authentication server and configure with user accounts e Connect your card reader to the printer Configure Network Authentication Settings 1 Configure network authentication For details see Network Authentication on page 50 2 Configure Kerberos server settings For details see Configuring Authentication Server Settings for Kerberos on page 51 52 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security Enable SmartCard Settings 1 At the printer control panel press the Machine Status button and touch the Machine Information tab Touch Authentication Security Settings gt Authentication gt User Details Setup gt Use of SmartCard Touch Change Settings Touch Enabled Under Jobs Validated by Card select Copy Print or Fax Scan and touch Save Configure SmartCard Link Mode Settings 1 At the printer control panel p
135. t the printer to release its IP address when it restarts 24 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration Zero Configuration Networking 1 If the printer cannot connect to a DHCP server to obtain an IP address select Self Assigned Address to allow the printer to assign itself a Link Local address Link Local addresses are between 169 254 0 0 and 169 254 255 255 2 Click Apply Configuring Settings for IPv6 IPv6 hosts can automatically configure themselves when connected to a routed IPv6 network using the Internet Control Message Protocol Version 6 ICMPv6 ICMPv6 performs error reporting for IP along with other diagnostic functions When first connected to a network a host sends a link local multicast router solicitation request for its configuration parameters If suitably configured routers respond to this request with a router advertisement packet containing network layer configuration parameters Note IPv6 is optional and may be used in addition to or in place of IPv4 If both protocols are disabled you cannot access CentreWare IS 1 In CentreWare IS click Properties gt Connectivity gt Protocols gt TCP IP 2 Under IP Mode select IPv6 or select Dual Stack to use both IPv4 and IPv6 By default IPv6 is disabled A CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control panel before you can acces
136. t to Next to Print Delivery Confirmation E mail select On to always print a confirmation report or select Print when delivery fails to print a confirmation message when a transmission fails Next to Print Error Notification E mail select Enabled to print an error report when an email transmission error occurs Next to Response to Read Receipts select Enabled to allow the printer to respond to a request for a read reciept MDN after an email is received To block or allow email transmissions to or from specific domains next to Domain Filtering select Allow Domains or Block Domains then click Edit Type the domain names on the Domain Filter Settings page click Apply at the bottom of the page Next to Allow Authenticated Users to Edit From Field when select Address Book LDAP Search Successful or Address Book LDAP Search Failure Next to Allow Guest Users to Edit From Field select Yes to allow users authenticated as a guest to edit the From field of an email WorkCentre 5300 Series Multifunction Printer System Administrator Guide 14 15 16 17 18 19 20 21 22 23 Scanning Next to Edit From Field when Authorization is not Required select Yes to allow users to edit the From field of an email if the user s search for an email address in the address book is successful Next to Allow Authenticated Users to send E mail despite LDAP Search Failure select Yes to allow authenticated users to send an
137. t will appear on the control panel to prompt a user for their user name Next to Mask User ID select Hide to display user ID characters as asterisks If you have configured Network Accounting next to Alternative Name for Account ID type the text that will appear on the control panel to prompt a user for their user name 5 If you have configured Network Accounting next to Mask Account ID select Hide to display user ID characters as asterisks 6 Click Apply 134 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Accounting Accounting and Billing Device Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Accounting gt Accounting Billing Device Settings 3 Change the following settings as necessary Connect with Account Billing Device Touch Connected to enable an accounting or billing device that is connected to the printer Account Billing Device Touch the type of device Track Copy Jobs Touch Track with Accounting Billing Device to track copy pages Track Print Jobs Touch Track with Accounting Billing Device to track print pages Track Scan Fax Jobs Touch Track with Accounting Billing Device to track scanned or faxed pages Interrupt Mode Touch Enabled to enable the interrupt mode Job with Insufficient Credit Touch to delete hold or delete on timeout on a job with insufficient credit Charge Print Jobs Touch Charge by C
138. ter to disable printing during a set time period or set the machine to disable temporarily Energy Saver Timers Set the energy saver to low power and sleep mode duration Time Zone Set the time difference from GMT Daylight Savings Set the daylight savings time if necessary During daylight savings the printer automatically increments the clock forward by one hour WorkCentre 5300 Series Multifunction Printer 153 System Administrator Guide Administrator Tools Watermarks and Annotations A watermark inhibits the replication of a document by adding text or a background pattern to the printed page You can configure watermarks to print dates unique IDs background patterns or to print default text Additionally you can set watermarks to print according to the job type Annotations are customizable text strings that are printed on the document similar to watermarks If you want to create a custom annotation not found in the default selections you can set a text string and then apply one of the four preset templates to the text string When annotations are enabled they print according to the layout template associated with the job type Watermarks To set up the watermark appearance and enable a forced watermark 1 In CentreWare IS click Properties gt Security gt Watermark gt Watermark 2 Under Watermark specify the following e Select the date format and watermark appearance e Enable the forced watermark by job type if n
139. tes and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other countries Microsoft Windows Vista Windows and Windows Server are trademarks of Microsoft Corporation in the United States and other countries Novell NetWare NDPS NDS IPX and Novell Distributed Print Services are trademarks of Novell Inc in the United States and other countries SGI and IRIX are trademarks of Silicon Graphics International Corp or its subsidiaries in the United States and or other countries SunSM Sun Microsystems and Solaris are trademarks of Sun Microsystems Inc in the United States and other countries UNIX is a trademark in the United States and other countries licensed exclusively through X Open Company Limited As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR name and logo are registered U S marks ett ENERGY STAR Document version 1 1 January 2012 Contents 1 Introduction OVENI EW eana E 10 Configuration E EE 10 More Information 11 2 Initial Se
140. that you follow these steps in this order 1 Connect an Ethernet cable from your printer to the network 2 Confirm that your printer is recognized on your network By default the printer is configured to receive an IP address from a DHCP server over a TCP IP network If you have another type of network or want to assign a static IP address see Enabling TCP IP on page 22 3 Provide basic information such as your location time zone and date and time preferences by completing the Installation Wizard For details see The Installation Wizard on page 15 4 Print a Configuration Report listing the printer s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare IS CentreWare IS is administration and configuration software installed on the printer s embedded Web server For more information see Accessing CentreWare IS on page 17 Note Most configuration settings are located on the Properties tab in CentreWare IS If your printer is locked you must log in as the system administrator For details see Accessing CentreWare IS on page 17 6 Print the configuration checklist The Configuration Checklist lists provides space for you to write down important information as you go through the configuration process Use it to record information about your network
141. the Address Book tab 2 Under Management click Download Sample 3 Click Download in CSV format Save the file to your computer To download a csv file with headings only no sample data 1 In CentreWare IS click the Address Book tab 2 Under Management click Export File with Column Heading only 3 Click Download in CSV format Save the file to your computer 148 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools Import 1 In CentreWare IS click Address Book gt Import 2 If you want to import a new address book file under Import Public Address Book type the path to your file or click Browse to locate your file in csv format 3 Under Management click Import Next to First row of the CSV file select if you the first row of data is Column headings or Recipient data If you downloaded and edited a sample csv file select Column headings 5 Click Browse and navigate to your csv file 6 Click Next 7 On the Import page under Imported Heading select the labels from your imported file that you want to map to the labels in the Address Book Options are 8 Click Apply Adding and Editing Address Book Entries To add a new name 1 In CentreWare IS click the Address Book tab 2 Under Common Tasks click Add New Name 3 Edit the fields under Common Settings Click Details to provide more detailed information A Click Save amp Close To edit an existing nam
142. the format for a directory path for SMB is directory directory 5 Type a Response Timeout between 5 and 100 seconds 6 Click Apply WorkCentre 5300 Series Multifunction Printer 107 System Administrator Guide Scanning Scanning to a User s Home Folder The Scan to Home feature allows users to scan to their home folder as defined in your LDAP directory or to a shared folder on the network Before you begin e Enable and configure Network Scanning For details see Network Scanning on page 100 e Configure Network Authentication The authentication server and the server that you are scanning to must have the same domain For details see Network Authentication on page 50 If you want to scan to the home folder defined in an LDAP directory e LDAP server settings must be configured For details see LDAP on page 33 e Each user s home folder location must be defined in the LDAP directory If you want to scan to a shared folder on the network create a shared folder on your network with read and write access privileges Configuring Scan to Home 1 In CentreWare IS click Properties gt Services gt Scan to Home gt General 2 Next to Status click Enabled 3 Type a Friendly Name up to 127 characters in length This is the default description of the template that displays for users when scanning at the control panel 4 Type a Template Name up to 127 characters This is the default name that displays for users when scannin
143. the user account access rights To configure file repository settings DOUTE EN 10 11 In CentreWare IS click Properties gt Services gt Network Scanning gt File Repository Setup Click Add Next to Friendly Name type a name for the repository Select SMB from the Protocol drop down menu Select the address type Options are IPv4 or Host Name Next to Host Name IP Address amp Port type the appropriately formatted address and port number for the server where the file repository is located The default port number is 139 Next to Share type the share name Next to File Path field type the directory path of the folder starting at the root of the shared folder Example If you have a folder named scans in the shared folder type scans Under Login Credentials to Access the Destination select one of the following e Authenticated User and Domain The authentication server validates the user credentials prepended by the domain name against the LDAP server e Authenticated User The authentication server validates the user credentials against the LDAP server e Prompt at User Interface Users type their credentials at the control panel e System Login name and password credentials are specified in this field and stored in the printer The printer uses the system credentials go log into the file server Type the Login Name and Password if the system will be directly accessing the file server Click Apply H
144. to Print Stored File from Folder or Enabled next to Folder to PC Server Enabled to enable these services Select Enabled next to Non account Print to allow users without accounts to access the printer Click Apply then click Reboot Machine 6 After the printer restarts refresh your browser and navigate back to the Authentication Configuration gt Step 1of 2 page and click Next at the bottom of the page 7 Next to Authentication System click Configure 8 On the Authentication System page select Authentication Agent from the drop down list 9 Type the Server Response Time Out and the Search Time Out 10 Select Enabled next to Assign UPN User Principal Name if desired 11 Click Apply to accept the changes or Undo to retain the previous settings 12 Click Reboot Machine Configuring Xerox Secure Access Login Settings 1 In CentreWare IS click Properties gt Security gt Remote Authentication Servers Xerox Secure Access Settings 2 Type the Default Prompt text and Default Title text Select Enabled next to Local Login to allow users to type their credentials at the control panel Select Enabled next to Get Accounting Code to allow the printer to get the user s accounting code from a network accounting server when the user logs in at the control panel Network authentication and network accounting must be configured For details see Network Authentication on page 50 and Network Accounting on page 133 If this setting is no
145. trator or User WorkCentre 5300 Series Multifunction Printer System Administrator Guide Accounting 17 To add the user to a group next to Add This User to Authorization Group select the group 18 Click Apply Resetting Access and Usage Limits for All Users In CentreWare IS click Properties gt Accounting gt Accounting Configuration Click Next Next to All User Accounts click Edit Select Reset next to Reset All Feature Access Reset Total Impressions or Reset All Account Limits as necessary 5 Click Apply oer ge i eS WorkCentre 5300 Series Multifunction Printer 129 System Administrator Guide Accounting Xerox Standard Accounting Xerox Standard Accounting XSA tracks the number of copy print scan and fax jobs for each user You can set limits to restrict the total number of jobs by type that a user can produce You can then generate reports listing usage data for individual users and groups When XSA is enabled users must log in to the printer before accessing services They must also provide their account details in the print driver before printing documents from a computer Note If XSA is enabled you cannot enable other accounting modes You can create a maximum of e 2499 unique XSA user IDs e 500 General Accounts e 499 Group Accounts All user IDs must be assigned to one or more group accounts Note XSA settings and account data are stored in the printer Xerox recommends that you back up se
146. tting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54 1 Under Device Access in the Services Pathway field type the name of a group defined at the LDAP server that you want to use to provide access to the Services features on the printer 2 Repeat for Job Status Pathway and Machine Status Pathway 3 Click Apply Service Access Setup Note Service Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access services For details on these topics see Setting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54 You can specify access to the services of the printer under Service Access Type the names of the LDAP groups for any of the services listed 1 Under Service Access under Access Group type the names of the LDAP groups allowed to access each of the individual printer services 2 Click Apply Feature Access Setup Note Feature Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access features For details on these topics see Setting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54 You can set specific access to the color copying feature of the printer listed on the Feature Access page 1 Under Feature Access under Access Group type the names o
147. ttings using the Cloning feature If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 147 Before you begin install Print and Fax Drivers on all client computers Configuring Xerox Standard Accounting In CentreWare IS click Properties gt Accounting gt Accounting Configuration Next to Accounting Type select Xerox Standard Accounting Select Enabled next to the features that you want to track ee ee Next to Verify User Details select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 5 Next to Verify User Details for Printer Direct Fax Jobs select Yes to authenticate users at the control panel Local authentication must be configured For details see Local Authentication on page 49 Next to Customize User Prompts select how you want to prompt users for their credentials Next to Color Tracking Only select Enabled if you only want to track color impressions Click Apply Click Reboot Machine Refresh your browser and navigate back to the Accounting Configuration page Click Next Sa D aN oS O 130 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Accounting Creating a Group Account You must create a group account before creating new user accounts 1 In CentreWare IS click Properties gt Accounting gt Xerox Standard Accou
148. tup Nee ele EE 14 Initial Setup at the Control bone 15 The Installation Wizard E Re Rte Dee 15 Configuration EEN 15 System Administrator Access at the Control Panel 15 Locking or Unlocking the Pinter 15 Manually Setting the Printer s Ethernet Interface Speed 16 Assigning a Network Address 16 Initial Setup in CentreWare IS 17 Accessing CentreWar EE 17 Changing the System Administrator Password 17 Accessing the Configuration Report 17 Using the Configuration Overview Page 18 Assigning a Name and Location to the Printer 18 Enabling Services and Options 19 Enabling Services and Options at the Control Panel 19 Enabling Services and Options in CentreWare IS 19 Viewing Services and Options 43256 2in23e Nha na MA AR MAMIE Read ee 19 Initialization USB Flash Drive a ENEE ENEE NEE me rt 19 3 Network Configuration L t TEE 22 Enabling TOP ATP Een ocre mean oder 22 Configuring TCP IP Settings at the Control Panel 22 Configuring TCP IP Settings in CentreWare IS 24 IK ITT 26 Enabling SNMP wcccicocdacadcacicantaddecndatadaccdiageideieestagaassagebaganeganesde 26 Re s le ege 26 Editing S
149. tware 4 2 24 152 Date and Time Settings ss des IERENS EEN dedans daube 153 Watermarks and Annotations 0 0 ccc cece cee eeen een t eee e nee eeennens 154 WOLGrMOrkS zg deg Wek EE EENS seen eke HEEN EE 154 Universal Unique H ga gege ENEE AE EE EE ne han des 154 Forced Annotations EES EE ENEE REESEN 154 Memory Settihg S seeds aies nn sites fn it een nn ee Rene ddd aie diet 156 Customization and Expansion Xerox Extensible Interface Platform EIP 22 158 Enabling Extensible Services 158 Auxiliary Interface Kit 2 lt 2 s edecndeced seen e esa caw vd we NEE WE EE ee Ve ee eA WX 159 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Introduction This chapter includes e Overview on page 10 e More Information on page 11 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 9 Introduction Overview This guide is designed for a system administrator with network administrator rights who has knowledge of networking concepts as well as experience creating and managing network user accounts This guide will help you install configure and manage the printer on a network Notes e Network features are not available if you are connected over USB e Embedded fax features are not available for all printer models Configuration Steps When configuring the printer for the first time Xerox suggests
150. ty and 2 Sided Printing options as necessary e Ifyou selected fax type the recipient s name and address fax phone number and select the Starting Rate Type the Folder Number of the folder and the Folder Passcode Select Send Relay Broadcast or Print at Relay Station if necessary Type the Relay Station ID Broadcast Recipients F Code and Password if necessary e If you selected FTP or SMB type the Name and the Server Name Next to Save in type the directory path of the folder where you want to send scanned documents Type the Login Name and Password of the folder Select the File Format and enable thumbnail previews if desired You must purchase and install the Thumbnail Preview Kit to use this option Select MRC High Compression options and enable Searchable Text options if desired You must purchase and install the Searchable PDF Kit to use this option e If you selected Email Notification type the recipient email addresses and select When to Notify options Type a message that will be included in the body of the email Click Apply Add other destinations as necessary Destinations appear on the Job Flow Sheet Common Attributes page after they are added to the Job Flow Sheet Link the Folder to a Job Flow Sheet 1 4 2 In CentreWare IS click Scan gt Folder Next to the folder that you want to link to click Edit Under Link Job Flow Sheet to Folder next to Sheet Type select the type of Job Flow Sheet hat you want
151. uch Preset Buttons Touch a preset in the list then touch Change Settings Make the desired changes to the preset then touch Save WorkCentre 5300 Series Multifunction Printer 87 System Administrator Guide Copy Control At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings Touch Copy Control Touch a setting in the list Touch Change Settings Make the desired changes then touch Save DORE SAS 88 WorkCentre 5300 Series Multifunction Printer System Administrator Guide Original Size Defaults You can change the default size specifications for originals At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings Touch Original Size Defaults Touch an original size in the list Touch Change Settings Make the desired changes to the preset then touch Save ON LE SIN WorkCentre 5300 Series Multifunction Printer 89 System Administrator Guide Copying Reduce and Enlarge Presets To change the presets for reducing or enlarging images 1 EE 90 At the printer control panel press the Machine Status button then touch the Tools tab Touch System Settings gt Copy Service Settings Touch Reduce Enlarge Presets Touch a preset in the list then touch Change Settings Make the desired changes to the preset then touch Save WorkCentre 5300 Se
152. under Search type the name of the user you want to search for in the User Name field then click Search If a match occurs the user s information displays Use the drop down menus under Imported Heading to remap fields as needed Note Headings are defined by your LDAP server s schema Configuring Filters for LDAP 34 In CentreWare IS click Properties gt Connectivity gt Protocols gt LDAP gt Custom Filters In the User ID Query Filter field type the LDAP search string or filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Note The search string should be formatted as LDAP objects inside of parentheses For example to find the user with a sAMAccountName of Bob type objectClass user sAMAccountName Bob Under Email Address Book Filter select Enable Filter In the Email Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want Note Format the search string as LDAP objects placed inside parentheses For example to find all users that have an email attribute mail enabled type objectClass user mail Under Fax Address Book Filter select Enable Filter In the Fax Address Book Filter field type the LDAP search string or filter that you want to apply The filter
153. uration Report The Configuration Report lists the printer s current settings For details see Accessing the Configuration Report on page 17 System Administrator Access at the Control Panel To configure the printer from the control panel press the Machine Status button then touch the Tools tab If the printer is locked log in as the system administrator To log in as a system administrator 1 At the printer control panel press the Log In Out button 2 Type admin and touch Next 3 Type the administrator passcode and touch Enter The default password is 1111 Locking or Unlocking the Printer To lock or unlock the printer 1 At the printer control panel press Machine Status and touch the Tools tab 2 Touch Authentication Security Settings gt System Administrator Settings gt System Administrators Login ID 3 Touch On to lock the printer or Off to unlock then touch Save WorkCentre 5300 Series Multifunction Printer 15 System Administrator Guide Initial Setup Manually Setting the Printer s Ethernet Interface Speed The printer s Ethernet interface automatically detects the speed of your network If your network is connected to another auto sensing device such as a hub the hub may not detect the correct speed Refer to the configuration page to make sure the printer has detected the correct speed of your network To view the configuration page see Accessing the Configuration Report on page 17 To manually
154. ustom information 1 In CentreWare IS click the Support tab 2 Click the Change Settings 3 Update the fields with your desired information and click Save WorkCentre 5300 Series Multifunction Printer 151 System Administrator Guide Administrator Tools Updating the Printer Software When Xerox releases a new version of printer software or firmware you can update your printer to incorporate the new fixes and improvements Updating the Software Before you begin e Determine the current software version of your printer e Download the latest software update file in bin format from the drivers and downloads page for your specific printer To determine the currently installed software version 1 In CentreWare IS click Properties gt General Setup gt Configuration 2 Scroll down to Software to verify the software version To update the software In CentreWare IS click Properties gt Services gt Machine Software gt Upgrades Under Upgrades select Enabled Click Apply Refresh you browser and navigate to Properties gt Services gt Machine Software gt Manual Upgrade Under Manual Upgrade click Browse to locate and select the software upgrade file in bin format Click Open Click Install Software The file is sent to the printer Once the software is installed the printer restarts 8 Check the configuration report to verify that the software has updated a n Ee oN 152 WorkCentre 5300 Series Multifunct
155. ut tray where you want Internet faxes to be printed e Fax Transfer from Address Book Select On to allow users to forward a fax to a number listed in the fax address book e Transmission Header Text Fax Transfer Select Display Header to add a transmission header to a received Internet fax when it is forwarded e Fax Transfer Maximum Data Size Use the touch screen keypad to specify the maximum size allowed to forward an Internet fax up to 65535 KB Internet Fax Defaults Settings Configuring Incoming Internet Fax Print Options 1 2 In CentreWare IS click Properties gt Services gt Internet Fax gt Defaults Next to Incoming Internet Fax Print Options select if you want to print just the faxed attachment or Basic Headers Message and Headers Click Apply or configure outgoing Internet fax default options Configuring Outgoing Internet Fax Options In CentreWare IS click Properties gt Services gt Internet Fax gt Defaults Next to Subject type the default text that will appear in the Subject field of outgoing Internet fax email Next to Message type the default text that will appear in the body of outgoing Internet fax email Select other information that you want to include in the body of the email Next to Signature type the text you want to include as a signature Click Apply Printing an Internet Fax Confirmation Report In CentreWare IS click Properties gt Services gt Internet Fax gt Default
156. v6 Address then touch Change Settings Type the static IP address using the touch screen keypad and touch Save Touch Manually Configured IPv6 Address Prefix and touch Change Settings So te we No 22 WorkCentre 5300 Series Multifunction Printer System Administrator Guide 8 9 Network Configuration Type the prefix using the touch screen keypad and touch Save Touch Manually Configured IPv6 Address Gateway and touch Change Settings 10 Type the gateway using the touch screen keypad and touch Save Configuring IPv4 Dynamic Address Settings E a oS At the printer control panel press the Machine Status button then touch the Tools tab Touch Connectivity and Network Setup gt Protocol Settings Touch IPv4 IP Address Resolution and touch Change Settings Touch DHCP DHCP Autonet BOOTP or RARP then touch Save Configuring IPv6 Dynamic Address Settings SE IN At the printer control panel press the Machine Status button then touch the Tools tab Touch Connectivity and Network Setup gt Protocol Settings Touch IPv6 Address Manual Configuration and touch Change Settings Touch Disabled then touch Save Touch Automatically Configured IPv6 Address then touch Change Settings to see the acquired IPv6 address information Configuring DNS DDNS Settings Domain Name System DNS and Dynamic Domain Name System DDNS is a system that maps host names to IP addresses 1 2 3 4 At the printer control p
157. xit Enabling Accounting in an Apple Macintosh Print Driver Ee 10 11 136 Open a document and select File then select Print Select the Xerox printer Select Accounting from the drop down menu Under Accounting System select Xerox Standard Accounting or Auditron or Xerox Network Accounting Select Prompt for Every Job If you want users to type their User ID and Account ID every time they print Select Mask User ID and Mask Account ID to show characters as asterisks when an ID is typed If you want to specify the default User ID and Account ID select Use Default Accounting Codes type them in the Default User ID and Default Account ID fields then select the default account type Select Auxiliary Accounting Interface if you are using XSA with an external accounting device To save your settings click the Presets menu and select Save As Type a name for the preset Click OK Note Users must select this preset each time they print or send a LAN fax using the print driver WorkCentre 5300 Series Multifunction Printer System Administrator Guide Administrator Tools This chapter includes Monitoring Alerts and Status on page 138 Configuring Stored File Settings on page 140 Energy Saving Settings on page 141 Touch Screen Settings on page 142 Taking the Printer Offline on page 143 SMart eSolutions and Billing Information on page 144 Cloning on page 147 Address Books on page 148 Font Management Utility on p
158. y Note Proxy server settings are also used for SMart eSolutions WorkCentre 5300 Series Multifunction Printer System Administrator Guide Network Configuration NetWare NetWare is a network operating system developed by Novell to run various services using cooperative multitasking Before you begin 1 2 3 4 Ensure an existing operational NetWare network is available Verify that you have administrator rights to log in to a NetWare file server tree Ensure the printer is connected to the network Set up a print server object using the appropriate Novell utility Refer to the Novell system documentation for help Enabling NetWare DE A In CentreWare IS click Properties gt Connectivity gt Port Settings Next to NetWare select Enabled Select IPX SPX or TCP IP if you want to enable these protocols Click Apply Configuring NetWare Settings In CentreWare IS click Properties gt Connectivity gt Protocols gt NetWare Select the Frame Type from the drop down menu Options are e Auto e Ethernet II e Ethernet 802 2 e Ethernet 802 3 e Ethernet SNAP Type a polling rate between 1 and 240 seconds for the print server in Queue Poll Interval The default value is 5 seconds Type the Printer Server Name Type the server password in the New Print Server Password field Retype to confirm Select the Active Mode type from the drop down menu Options are e Directory PServer Mode e Bindery PServer Mod
159. y be sent to recipients with a valid email address Print a transmission report to see delivery status For details see Configuring Secure HTTP and SSL TLS Settings on page 59 Click Apply WorkCentre 5300 Series Multifunction Printer System Administrator Guide Security IPsec Internet Protocol Security IPsec is a group of protocols used to secure Internet Protocol communications by authenticating and encrypting each IP data packet It allows you to control IP communication by creating protocol groups policies and actions for the following e DHCP v4 v6 TCP and UDP e LPR Print TCP port 515 e DNS TCP and UDP e Port 9100 Print TCP port 9100 e FTP TCP e SMTP TCP UDP port 25 e HTTP Scan Out TCP port 80 e SNMP TCP UDP port 161 e HTTPS Scan Out TCP port 443 e SNMP Traps TCP UDP port 162 e HTTPS Web Server TCP port 443 e WS Discovery UDP port 3702 e ICMP v4 v6 e Upto 10 additional services e IPP TCP port 631 Configuring IPSec Note Secure HTTP SSL must be enabled with an installed digital certificate before you can enable IPsec In CentreWare IS click Properties gt Security gt IPSec Next to Protocol select Enabled Select the IKE Authentication Method Preshared Key or Digital Signature If you select Preshared Key type the Shared Key and retype the key to verify Type the IKE SA Life Time 5 28800 minutes Type the IPSec SA Life Time 300 172800 minutes Select the DH Group type Ena
160. y for operating systems such as HP UX Linux and MAC OS X Note For information on setting up print queues on your client system refer to your client system s documentation Enabling LPD 1 In CentreWare IS click Properties gt Connectivity gt Port Settings 2 Next to LPD select the Enabled check box Note Disabling LPD will affect clients printing to the printer over TCP IP using the LPR printing port Configuring LPD In CentreWare IS click Properties gt Connectivity gt Protocols gt LPD Type an LPD Port Number or use the default port number of 515 Enter the Connection Time Out Enter the Maximum Number of Sessions Next to TCP MSS Mode select Enabled if necessary Note TCP MSS settings are common for LPD and Port 9100 If TCP MSS mode is enabled under IPv4 type the IP addresses for Subnet 1 2 and 3 7 Click Apply oe ee Ne a WorkCentre 5300 Series Multifunction Printer 29 System Administrator Guide Network Configuration Raw TCP IP Printing Raw TCP IP is a printing method used to open a TCP socket level connection over Port 9100 to stream a print ready file to the printer s input buffer It then closes the connection either after sensing an End Of Job character in the PDL or after expiration of a preset time out value Port 9100 does not require an LPR request from the computer or the use of an LPD running on the printer Port 9100 is selected in Windows as the Standard TCP IP port Enabl

Xerox WorkCentre 5325/5330/5335 Administrator's Guide

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