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Xerox PE120 User's Manual

1. ControlCentre ak E Fie Help a8 Scan Settings Phonebook ky Printer Firmware Update File information File name File size Progress Message Select a firmware file Exit 2 Help f PA Getting Started PAPER HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine This chapter includes e Selecting Print Materials e Loading Paper e Selecting an Output Location Selecting Print Materials You can print on a variety of print materials such as plain paper envelopes labels transparencies and etc Always use print materials that meet the guidelines for use with this machine See Paper Specifications on page E 6 To get the best possible print quality use only high quality copier grade paper When you choose print materials consider the following e Size You can use any size paper that fits easily within the paper adjusters of the paper tray e Weight Your machine supports paper weights as follows 16 24 lb 60 90 g m bond for the standard paper tray Tray 1 and optional paper tray Tray 2 16 43 Ib 60 163 g m bond for the Bypass tray e Brightness Some papers are whiter than others and produce sharper more vibrant images e Surface smoothness The smoothness of the paper affects how crisp the printing looks on the paper CAUTION Using print materials that dose not conform to t
2. 1 Place the document to be copied on the document glass and close the cover 2 Press More Features Copying nt Al i Hit A 2 up copying 1 i M ol aK A 4 up copying of EZH copying Press More Features or the scroll button lt 41 or gt until 2 sides in 1pg displays on the bottom line Press Enter to make your selection If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 Press Start to begin copying Your machine begins scanning the front side When Set Backside displays on the bottom line open the document cover and flip the document over Close the cover NOTE If you press the Stop Clear button or if no buttons are pressed for approximately 30 seconds the machine cancels the copy job and returns to Standby mode 8 Press Start again 2 Up or 4 Up Copying This special copy feature is available only when you load documents in the ADF 1 2 Load the documents to be copied in the ADF Press More Features Press More Features or the scroll button lt or gt until 2 UP or 4 UP displays on the bottom line Press Enter to make your selection If necessary customize the copy settings including number of copies darkness and original type by using the contro
3. PRINTING TASKS This chapter explains how to print your documents in Windows and how to use the print settings This chapter includes Printing a Document in Windows Printer Settings Printing Multiple Pages on One Sheet of Paper Printing Posters Fitting Your Document to a Selected Paper Size Printing a Reduced or Enlarged Document Using Watermarks About Sharing the Machine on a Network Setting Up a Locally Shared Machine Printing a Document in Windows The following procedure describes the general steps required for printing from various Windows applications The exact steps for printing a document may vary depending on the application program you are using Refer to the User s Guide of your software application for the exact printing procedure cf NOTE For detailed information about printing from a Macintosh computer or a Linux system see Appendix C and Appendix A Macintosh is supports only WorkCentre PE120i Printing Tasks 1 Open the document you want to print 2 Select Print from the File menu The Print window opens 3 It may look slightly different depending on your application You can select the basic print settings within the Print window These settings include the number of copies and the print range General Select Printer Make sure that your Add Printer Xerox W a machine is selected Ready J Print to file Preferences Status Location Comment Page Range al
4. Press the scroll button lt or gt to display the next name When the name and or the number you want displays press Start or Enter to dial Printing a Phonebook List You can check your automatic dial setting by printing a Phonebook list 1 Press Phone Book 2 Press Phone Book or the scroll button lt or P until Print appears on the bottom line and press Enter A list showing your one touch dial speed dial and group dial entries prints out Faxing Other Ways to Fax Faxing Sending Broadcast Faxes Using the Broadcast button on the control panel you can use the broadcast fax feature which allows you to send a document to multiple locations Documents are automatically stored in memory and sent to a remote station After transmission the documents are automatically erased from memory 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Press Broadcast on the control panel Enter the number of the first receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 Press Enter to confirm the number The display asks you to enter another fax number to send the d
5. The page orientation setting may be incorrect The paper size and the paper size settings do not match The printer cable is loose or defective The wrong printer driver was selected The software application is malfunctioning The operating system is malfunctioning Suggested solutions For many software applications the paper source selection is found under the Paper tab within the printer properties Select the correct paper source See page 4 6 Reduce the complexity of the page or try adjusting the print quality settings The maximum print speed of your machine is 22 PPM for Letter sized paper and 20 PPM for A4 sized paper From the Start menu choose Settings and Printers Right click the Xerox WC PE120 Series PCL 6 machine icon choose Properties click the Details tab and then choose the Spool Settings button Select the desired spool setting Change the page orientation in your application See page 4 5 Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use Disconnect the printer cable and reconnect Try a print job that you have already printed successfully If possible attach the cable and the machine to another computer and try a print job that you know works Finally try a new printer cable Check the appli
6. of NOTE You can access this window simply by double clicking the machine icon at the bottom right corner of the Windows desktop Printing Tasks af Printing Tasks Printer Settings You can use the Xerox WC PE120 Series printer properties window which allows you to access all of the printer options you need when using your machine When the printer properties are displayed you can review and change whatever settings are needed for your print job The printer s properties window may differ depending on your operating system This User s Guide shows the Printing Preferences window for Windows XP Your printer s Printing Preferences window consists of 6 tabs Layout Paper Image Options Output Options Watermark and About If you access printer properties through the Printers folder you can view additional Windows based tabs refer to your Windows User s Guide and the Printer Configuration tab see page 4 13 NOTES e Most Windows applications will override the settings you specify in the printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver e The settings you change remain in effect only while you are using the current program To make your changes permanent make them in the Printers folder Follow this procedure 1 Click the Windows Start menu 2 For Windows 98 Me NT 4 0 2000 select Settings and
7. NOTE Make sure that no other documents are in the ADF Automatic Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass 3 Close the document cover NOTES e If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open e To get the best scan quality especially for colored or gray scaled images use the document glass Selecting the Paper Tray After loading the print material for fax output you have to select the paper tray you will use for the fax job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display 2 Press the scroll button lt or gt until Fax Tray appears on the bottom line of the display 3 Press Enter 4 Press the scroll button 4 or gt until the paper tray you want appears on the display You can select Tray1 Tray2 Tray1 2 or Auto If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display 5 Press Enter to save the selection 6 To return to Standby mode press Stop Clear Adjusting the Document Resolution The default document settings produce good results when using typical text based documents However if you send documents tha
8. Number of copies 1 z CHEE O Pages 1 65535 Enter either a single page number or a single page range For example 5 12 A Windows XP To take advantage of the printer features provided by your machine click Properties or Preferences in the application s Print window Go to step 4 If you see a Setup Printer or Options button in your Print window click it instead Then click Properties on the next screen 4 Click OK to close the printer properties window 5 To start the print job click OK or Print in the Print window Canceling a Print Job There are two ways to cancel a print job To stop a print job from the control panel Press the Stop Clear button Your machine finishes printing the page that is moving through the machine and deletes the rest of the print job Pressing the button cancels only the current job If more than one print job is in the machine s memory you need to press the button once for each job To stop a print job from the Printers folder If the print job is waiting in a print queue or print spooler such as the Printer group in Windows delete the job as follows 1 Click the Windows Start menu 2 For Windows 98 NT4 0 2000 Me select Settings and then Printers For Windows XP select Printers and Faxes 3 Double click the Xerox WC PE120 Series PCL 6 icon 4 From the Document menu For Windows 98 Me select Cancel Printing For Windows NT4 0 2000 XP select Cancel
9. OK A Mac OS 10 3 4 Open the File menu and click Print 5 Choose the number of copies you want and indicate which pages you want to print 6 Click Print when you finish setting the options Printing From a Macintosh WORKCENTRE PE1201 ONLY Canceling a Print Job To cancel a print job press the Stop Clear button on the control panel The machine finishes printing the page that is moving through the machine and deletes the rest of the print job Using Advanced Printing Features Printing Multiple Pages on One Sheet of Paper Scheduling a Print Job Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 From your Macintosh application select Print from the File menu 2 Select the Layout Printer WorkCentre PE120 Series HJ Presets Standard 34 Pages per Sheet 1 HH f Layout Direction n N 1 Border None HH wo Sided Printing Edg nding Edg ding A Mac OS 10 3 3 Select the number of pages you want to print on one sheet of paper on the Pages per Sheet drop down list Printing From a Macintosh WORKCENTRE PE1201 ONLY 4 Select the page order on the Layout Direction option To print a border around each page on the sheet select the option you want on the Border drop down list 5 Click Print and the machine prints the selected number of pages on one side of e
10. Off means that the machine does not restore the default settings until you press Start to begin copying or Stop Clear to cancel 5 Press Enter to make your selection 6 To return to Standby mode press Stop Clear Copying NW gt Copying SCANNING Scanning with your machine lets you turn pictures and text into digital files on your computer Then you can fax or E mail the files display them on your web site or use them to create projects that you can print using the WIA driver This chapter includes e Scanning Basics e Scanning From the Control Panel to an Application e Scanning Using the WIA Driver e Scanning to USB Flash Drive EJA scanning Scanning Basics Your Xerox WC PE120 Series offers three ways to scan These are e From the control panel on your machine to an application Use the Scan to button on the control panel to initiate scanning Assign the TWAIN compliant software such as Adobe PhotoDeluxe or Adobe Photoshop to the machine by selecting it from the list of available applications via the Scan to button Before assigning the software program you must configure the scan list using the ControlCentre For details see page 2 37 e From the Windows Images Acquisition WIA driver Your machine also supports the WIA driver for scanning images See page 6 4 e To a USB flash drive When you insert a USB flash drive into the USB port in the front of your machine you ca
11. appears on the top line of the display 2 Press the scroll button lt or gt to scroll through the options Press Enter when you see the desired sound option 3 Press the scroll button lt or gt to display the desired status or volume for the option you have selected You will see the selection on the bottom line of the display For the ringer volume you can select Off Low Med and High Setting Off means that the ringer does not sound The machine works normally even if the ringer is turned off 4 Press Enter to save the selection The next sound option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby mode press Stop Clear Speaker Volume 1 Press Manual Dial A dial tone sounds from the speaker 2 Press the scroll button lt 1 or gt until you hear the volume you want The display shows the current volume level 3 Press Manual Dial to save the change and return to Standby mode NOTE You can adjust the speaker volume only when the telephone line is connected Getting Started of 1 Press Menu unti Setting the Dial Mode You can select the type of the telephone dial system where your machine is connected NOTE The Dial Mode setting may be unavailable depending on your country Fax Setup appears on the top line of the display Press the scroll button lt or gt until Dial Mode appears on the bottom line of the
12. 2 Click the Windows Start menu 3 For Windows 95 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 4 Select the Xerox WC PE120 Series PS printer 5 Click the right mouse button on the machine icon and select Properties 6 For Windows 95 98 Me select Device Options tab For Windows NT 4 0 2000 XP select Device Settings tab 7 Select the memory DIMM you installed in from Printer Memory in the Installable Option section and click OK For Windows 98 select Installable Option VMOption gt change setting for VMOption change memory Installing Machine Options Removing a Memory DIMM 1 Follow steps 1 through 2 on page D 2 to access the control board 2 Push the latches at both ends of the DIMM slot away from the DIMM Pull out the DIMM 3 Place the DIMM in its original packaging or wrap it with a sheet of thin metal such as aluminium foil and store itina box 4 Follow from step 7 on page D 4 Installing Machine Options Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2 This tray holds 250 sheets of paper 1 Turn the machine off and unplug all cables from the machine 2 Remove the packing material from the tray and remove the tape fixing the interface cable to the tray 3 Find the location of the connector and the optional tray positioners IAJ installing Ma
13. Check if MFP port is not busy Since functional components of MFP printer and scanner share the same I O interface MFP port the situation of simultaneous access of different consumer application to the same MFP port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the device The other consumer will encounter device busy response This can usually happen while starting scan procedure and appropriate message box will be displayed To identify the source of the problem you should open MFP ports configuration and select the port assigned to your scanner MFP port s symbol dev mfp0 corresponds to LP 0 designation displayed in the scanners options dev mfp1 relates to LP 1 and so on USB ports start at dev mfp4 so scanner on USB 0 relates to dev mfp4 respectively and so forth sequentially In the Selected port pane you can see if the port is occupied by some other application If this is the case you should wait for completion of the current job or should press Release port button if you are sure that the present port s owner is not functioning properly Troubleshooting Problem I can t print when I installed both Linux Print Package LPP and MFP driver on the same machine simultaneously Can t scan via Gimp Front end I encounter error Cannot open MFP port device file when printing a document P Troubleshooting Possible Caus
14. You can also select the one touch dial button or speed dial number stored in the machine by pressing the scroll button lt or gt and then press Enter 7 When the display confirms the number to be added to the group press Enter 8 Repeat steps 6 and 7 to enter other one touch dial or speed dial numbers into the group 9 Press the Exit button when you have entered all of the desired numbers The display prompts you to enter a group ID Faxing Faxing 10 To assign a name to the group enter the name you want For details about entering characters see page 2 17 OR If you do not want to assign a name skip this step 11 Press Enter when the name appears correctly or without entering a name 12 If you want to assign another group press Enter and repeat from step 5 OR To return to Standby mode press Stop Clear NOTE You cannot include one group dial number in another group dial number Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button lt or gt to display Store amp Edit on the bottom line of the display Press Enter 3 Press the scroll button lt or gt to display Group Dials on the bottom line and press Enter 4 Press the scroll button lt or gt to display Edit on the bottom line and press Enter 5 E
15. ccecccecee esse eeeeee esse eeaeeeas Ey Paper Specifications cccevsecceceeveccueceereccaneeesecuenenteees E 8 Paper Output Capacity ssssssrssssrrssnrrrrenrrrreenrerenne E 8 Paper Storage Environment cccceeccceeeeeesseeeeeeeaaees E 8 Vil Important Precautions and Safety Information Safety Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include Safety Agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety testing and performance of this product have been verified using XEROX materials only Follow all warnings and instructions marked on or supplied with the product This WARNING Mark alerts users to the possibility of personal injury This WARNING Mark alerts users to heated surfaces gt gt WARNING This product must be connected to a protective earthing circuit This product is equipped with a 3 wire type plug provided with a protective earthing pin This plug will fit only into an earthed power outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never use an earthed adapter plug to connect the product to a power source receptacle that lacks a
16. C 59 F to 86 F The relative humidity should be between 10 and 70 During storage you should use a moisture proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper Load special paper types one sheet at a time through the Bypass tray to avoid paper jams Only use materials specifically recommended for use in laser printers To prevent special materials such as transparencies and label sheets from sticking together remove them as they print out For envelopes Use only well constructed envelopes with sharp and well creased folds Do not use envelopes with clasps and snaps Do not use envelopes with windows coated lining self adhesive seals or other synthetic materials Do not use damaged or poorly made envelopes For transparencies Place them on a flat surface after removing them from the machine Do not leave them in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing Paper Handling To avoid smudging caused by fingerprints handle them carefully To avoid fading do not expose printed transparencies to prolonged sunlight e For labels Verify that their adhesive material can tolerate a fusing temperature of 200 C 392 F for 0 1 second Make sure that there is no exposed adhesive material between them Exposed areas can cause labels to peel off during pri
17. Print a Phonebook list referring to page 7 27 e Make sure that the document is not wrinkled and you are putting it in correctly Check that the document is the right size not too thick or thin e Make sure that the ADF Automatic Document Feeder cover is firmly closed e Fax mode should be selected e Make sure that there is paper in the tray e Check to see if the display shows Memory Full Condition The machine does not send The incoming fax has blank spaces or is of poor quality Some of the words on an incoming fax are stretched There are lines on the documents you send The machine dials a number but a connection with the other fax machine fails Documents are not stored in memory Blank areas appear at the bottom of each page or on other pages with a small strip of text at the top Suggested solutions e Make sure that the document is loaded in the ADF or on the document glass e Sending should show up on the display e Check the fax machine you are sending to to see if it can receive your fax e The fax machine sending you the fax may be faulty e A noisy phone line can cause line errors e Check your machine by making a copy e The toner cartridge may be empty Replace the toner cartridge referring to page 8 8 The fax machine sending you the fax had a temporary document jam Check your scanning glass for marks and clean it See page 8 5 e The other fax
18. Printer Model and Xerox WC PE120 Series in Model Name Your machine appears on the Printer List and is set as the default printer For a USB connected Macintosh Mac OS 10 1 10 3 1 Follow the instructions on page C 2 to install the PPD file on your computer 2 Open Print Center from the Utilities folder 3 Click Add on the Printer List 4 Select the USB tab 5 Select WorkCentre PE120 Series and click Add 6 If Auto Select does not work properly select Xerox in Printer Model and Xerox WC PE120 Series in Model Name Your machine appears on the Printer List and is set as the default printer Printing From a Macintosh WORKCENTRE PE1201 ONLY Printing a Document When you print with a Macintosh computer you need to check the printer software setting in each application you use Follow these steps to print from a Macintosh computer NOTE The LaserWriter driver s window may be different depending on the version of your Macintosh system but the features available are the same 1 Open a Macintosh application and select the file you want to print 2 Open the File menu and click Page Setup Document Setup in some applications 3 Choose your paper size orientation scaling and other options and click OK Settings Page Attributes s Format for l WorkCentre PE120 Series 3 xerox WC PE120 Series PS Paper Size US Letter HH 21 59 cm x 27 94 cm Scale 100 Orientation Cancel
19. Yes to delete the folder or file To cancel your selection select No by pressing the scroll button lt 4 or gt After deleting the display asks if you want to delete another folder or file Select Yes to delete more items and repeat from step 6 Otherwise select No by pressing the scroll button lt 4 or P Formatting the USB Flash Drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display m Press the scroll button lt or gt until you see File Manage on the bottom line and press Enter Press the scroll button lt or gt until you see Format on the bottom line and press Enter When the display asks you to confirm your selection select Yes to format the USB flash drive To cancel your selection select No by pressing the scroll button lt 4 or gt Using USB Flash Drive Viewing the USB Memory Status You can check the amount of memory space available for scanning and saving documents 1 Make sure that the USB flash drive is inserted into the USB port
20. a You can use the following printer control buttons e Refresh renews the available printers list e Add Printer allows you to add a new printer e Remove Printer removes the selected printer e Set as Default sets the current printer as a default printer e Stop Start stops starts the printer e Test allows you to print a test page to check if the machine is working properly e Properties allows you to view and change the printer properties For details see page A 11 Using Your Machine In Linux Classes Tab The Classes tab shows a list of available printer classes Renews the classes list e A Allows you to add a new Ee printer class Shows all of the Removes the selected printer classes printer class Shows the status of the class and the number of printers in the class PSAMSUNG nar ges ETAN re EES Scanners Configuration In this window you can monitor the activity of scanner devices view a list of installed Xerox MFP devices change device properties and scan images MFP Configurator Allows you to change the __ scan properties and scan a document See page A 14 Switches to Scanners configuration Shows all of the a installed scanners Allows you to monitor the activity of the scan drivers Shows the vendor model na
21. ccccccecseeeeeeeeeeaeeeeeas 8 8 Setting the Notify Toner Option cccccceeeeaeeeeeeees 8 10 CIEANING ING DrUIT ccsssicivuecedeneeenctcnsdasexesesseseauedaesents 8 10 Consumables and Replacement Parts scceceseeeeeeeeeeeees 8 12 Replacing the ADF Rubber Pad ccccecceeeeeeeeeeeaeeeeaaees 8 13 Chapter 9 TROUBLESHOOTING Clearing Document JAMS sssssssssnnssssnnunsnnnnnnannnnnnnsnnnnn 9 2 Input Misfeed sssesssssssssssreresrursrnrerenernnrererernrerrre 9 2 AAEE e e E E E E N E ET 9 3 Roller Misfeed snsnnsosesnnnnssnnnnnrererennnrersrennnrererennnnne 9 4 Cleaning Paper Jamis orirrinixenikiniiannrni ienr AE ia N 9 5 MIEN E e E E NEEE ENE 9 5 WOp onal Tray 2 perras EEE 9 7 In the Fuser Area or Around the Toner Cartridge 9 8 In the Paper Exit Area ccccccessesenseceeeneeerenseeresasnens 9 9 In the Bypass Tray ccccccccesceeeeseeeeeseeeeeseeeeesaeeeeaanes 9 11 Tips for Avoiding Paper JaMs cccccccesseeeeseeeeeseeeees 9 12 Clearing LCD Error Messages ccccceeceeeeeeeeeeeeeeeeaeeeeaas 9 13 SOlVING Other PrODIEMS csiiscidsescctedstardestexstesssswedserecnwens 9 17 Paper Feeding Problems ccccceceeeeeee essen eeaeeeaeeeeas 9 17 Printing Problems ssisviesesanvecavasseastawnrreieceatinseatesionens 9 18 Printing Quality Problems sssssssssssssnnnrnrsennrrrsesnrn 9 21 COPYING ProDIEMIS srirricinisirsriiierii ienr aiara ni 9 26 Scanning Problems aserssntactesdeiernss
22. setting Up the Machine ssaschivarGinaesseniiwosaderteeatesaaerteeaiuees C 4 For a Network connected Macintosh ccccccceeeeeeeeeees C 4 For a USB connected Macintosh ccccceeeeeeeeeeueeeeeeees C 5 PRUNING a DOCUMENT scccncatecucatescaccivestwanesmeiastenucsixacexccamec C 6 Canceling a Print JOD ccccscccvicestecenscocicusdesvans tanniini C 7 Using Advanced Printing Features cccccececeeeeeeeeeeeeenees C 7 Printing Multiple Pages on One Sheet of Paper Cw Scheduling a Print JOD cee ccee eee eee tease eeeeeeaeeeeaes C 8 Appendix D INSTALLING MACHINE OPTIONS Installing Memory DIMM cccceccee eee cece esses tease eeaeeeaeeeeaes D 2 Removing a Memory DIMM cece cece essen eee eeeeeeeeeeeaas D 5 Installing an Optional Tray cccccecceeeesseeeeeeeeeeseeeeaeeeeeas D 6 Setting Tray 2 in the Printer Properties c cccceeeeees D 8 Appendix E SPECIFICATIONS General Specifications ccececeseeeeesecensseeereaeeetegeenenaenens E 2 Scanner and Copier Specifications ccccceeeeeeeeeeeeeseeeeenees E 3 Printer SPECCIICALOUS cccivrsavntissnesaaadvetanaaevewnaentarveavenaaaeas E 4 Facsimile SpecificationS ccccccsscceeeeeseeeeeeeseeeeeeesgeeereesggs E 5 Paper Specifications ci dreaicacacivancescsacteeeniesreeieraeeoieunne E 6 VS NW ees cece ters sone ects oem EAA RAN RA E 6 Supported Sizes Of Paper ccceecsecuseeeeecueeeerecuensenneues E 6 Guidelines for USING Paper
23. the machine may require repair Contact a service representative e Fuser may be defective Character Voids Character voids are white areas within parts of characters that should be solid black e If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal e You may be printing on the wrong surface of the paper Remove the paper and turn it around e The paper may not meet paper specifications See Paper Specifications on page E 6 e Try a different paper type Horizontal stripes If horizontally aligned black streaks or smears appear e The toner cartridge may be installed improperly Remove the cartridge and reinsert it e The toner cartridge may be defective Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e If the problem persists the machine may require repair Contact a service representative If the printed paper is curled or paper does not feed into the machine e Turn over the stack of paper in the input tray Also try AaBbCc rotating the paper 180 in the input tray AaBbCc e Try printing to the rear output slot Cae tC Troubleshooting Copying Problems Condition Suggested solutions Copies are too light or too Use the Lighten Darken button to darken or dark lighten the background of the copies Smears lines marks or e If defects are on the origina
24. 1 ag Hamanu Hi ae baja P Tea z E Ti ERU i h 5 Meme WE PEIE Gerer PILE 127000 ER mira pairi arkin k dE This diva ia r degia signed Lel ra ha ra r ari l EEKE I Hea gt lf Gane 9 When the Completing the Found New Hardware Wizard screen displays click Finish The PCL print driver for the PE120 is now loaded 10 From within Microsoft Windows click Start and then Settings and then Printers and Faxes Click on the xerox WC PE120 series PCL6 printer object and then select File and then Properties When the screen appears click Print Test Page The PE120 will now print a test page If the PE120 does not print then click Troubleshoot and follow the instructions on screen 11 If you want the PE120 to be your default printer From within Microsoft Windows click Start and then Settings and then Printers and Faxes Click on the Xerox WC PE120 series PCL6 printer object and then select File and Set as Default Printer ah Genet Ehin Posts danna Col Mlsregeresrd Seaia Primer Cordata Aba 2 eas rarer Pr Hadai nma WE PED Sera POL E Fetes Coir He Papi salah biia Ho Leder E5011 r F Legal AT a Hi Sii Ha Ekana FP a liU li iis 2S rel paet ol ppr 48m 20 rml 7 10 i 98 pii F rel j Parting Pe eeren Prot eni Page Co j eaj a Installing Xerox Drivers in Microsoft Windows XP 2000 or Windows 98 ME using the Parallel port 1 Plug the Parallel cable into the PE120 and co
25. 17 printing 9 18 printing quality 9 21 PS errors 9 33 scanning 9 27 R rear output slot use 3 11 receive mode set 7 3 receiving a fax in Ans Fax mode 7 16 in DRPD mode 7 17 in Fax mode 7 15 in Secure Receiving mode 7 35 in Tel mode 7 15 in the memory 7 18 redialing automatically 7 13 manually 7 12 reduced enlarged copying 5 8 printing 4 19 replacing ADF rubber pad 8 13 toner cartridge 8 8 reports print 7 36 resolution faxing 7 9 printing A 13 S scanning contol panel 6 3 Linux A 14 USB flash drive 10 3 WIA driver 6 4 searching Phonebook 7 26 Secure Receiving mode 7 35 sending a fax automatically 7 11 manually 7 12 sharing printer set 4 24 sounds set 2 22 specifications facsimile E 5 general E 2 paper E 6 printer E 4 scanner and copier E 3 speed dial dialing 7 22 storing 7 21 system requirements Linux A 3 Macintosh C 2 Windows 2 29 T tel line connect 2 11 toll save mode use 2 25 toner cartridge installing 2 5 maintaining 8 6 redistributing 8 7 replacing 8 8 toner save mode use 2 24 U uninstalling MFP driver Linux A 6 USB connecting 3 7 USB flash drive installing 10 2 managing 10 6 printing 10 10 scanning 10 3 V volume adjust ringer 2 23 speaker 2 23 W watermarks use 4 20
26. 250 sheets of 20 Ib 2 75 g m plain paper To load a stack of Letter sized paper 1 Pull open the paper tray and remove it from the machine NOTE If you want to load a different sized paper you need to adjust the paper guides For details see page 2 9 2 Fan the edges of the paper stack to separate the pages Then tap the stack on a flat surface to even it up 3 Insert the paper stack into the paper tray with the side to be printed on facing down Getting Started 4 Pay attention to the paper limit mark on both inside walls of the tray Paper overloading may cause paper jams NOTE After you load paper you need to set up your machine for the paper type and size you loaded See page 2 21 for copying and faxing or page 4 6 for PC printing The settings made from the printer driver override the settings on the control panel Getting Started Changing the Size of the Paper in the Paper Tray To load longer sizes of paper such as Legal sized paper you need to adjust the paper guides to extend the paper tray 1 After pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length e 2 After inserting paper into the tray squeeze the length guide and slide it until it lightly touches the end of the paper stack For paper smaller than Letter size adjust the front paper length guide so that it lightly to
27. Capacity may differ depending on media weight thickness and environmental conditions Maximum size Legal 5 sheets of paper NOTE You may experience jams when using print materials with a length of less than 127 mm 5 in For optimum performance ensure that you are storing and handling the paper correctly Please refer to Paper Storage Environment on page E 8 Guidelines for Using Paper For the best result use conventional 75 g m 20 Ib paper Ensure that the paper is of good quality and free of cuts nicks tears spots loose particles dust wrinkles voids and curled or bent edges If you are unsure of what type of paper you are loading such as bond or recycled paper check the label on the package The following problems may cause print quality deviations jamming or even damage to the machine Symptom Problem with Paper Solution Poor print quality or toner Too moist too rough too adhesion problems with smooth or embossed feeding faulty paper lot Dropout jamming curl Stored improperly che ellen Try another kind of paper 4 5 moisture content Increased gray background Too heavy Use lighter paper use the shading printer wear rear output slot Too moist wrong grain e Use the rear output slot direction or short grain construction Jamming damage to Cutouts or perforations Do not use paper with machine cutouts or perforations Specifications Excessive curl problems with feedi
28. Layout Paper Image Options Output Options Watermark About Orientation pa Portrait O Landscape C Rotate 180 Degrees Letter 8 5 x 11 in t Quantity 1 Print Quality 600 dpi Favorites Printer Default THE DOCUMINT COMPANY Printing Tasks Printing Tasks 3 Click Save To use a saved setting select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver s default settings by selecting Printer Default from the list Using Help Your machine has a help screen that can be activated using the Help button in the printer properties window The help screen gives detailed information about the printer features provided by the printer driver You can also click 1 in the upper right hand corner and then click on any setting Printing Multiple Pages on One Sheet of Paper ie Po oo i EN An ee You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages are reduced in size and arranged in the order you specify You can print up to 16 pages on one sheet 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Multiple Pages per Side from the Type option 4 Select th
29. MFP Driver System Requirements Supported OS e Redhat 7 1 and above e Linux Mandrake 8 0 and above e SUSE 7 1 and above e Caldera OpenLinux 3 1 and above e Turbo Linux 7 0 and above e Slackware 8 1 and above Recommended Hardware Requirements e Pentium IV 1 GHz or higher e RAM 256 MB or higher e HDD 1 GB or higher NOTES e It s also necessary to claim swap partition of 300 MB or larger for working with large scanned images e The Linux scanner driver supports the optical resolution at maximum see Scanner and Copier Specifications on page E 3 Software e Linux Kernel 2 4 or higher e Glibc 2 2 or higher e CUPS e SANE Using Your Machine In Linux Installing the MFP Driver 1 Make sure that you connect your machine to your computer Turn both the computer and the machine on 2 When the Administrator Login window appears type in root in the Login field and enter the system password of NOTE You must log in as a super user root to install the printer software If you are not a super user ask your system administrator 3 Insert the printer software CD ROM The CD ROM will automatically run If the CD ROM does not automatically run click the icon at the bottom of the desktop When the Terminal screen appears type in root localhost root cd mnt cdrom Linux root localhost root install sh cf NOTE The installation program runs automatically if you have an autorun software package i
30. No Cartridge Line Busy Line Error Load Document LSU Error EVA Troubleshooting Meaning You have tried to select a group location number where only a single location number can be used such as when adding locations for a broadcast operation The remote machine did not have the requested feature such as a delayed transmission This message also occurs if the remote machine does not have enough memory space to complete the operation you are attempting Paper has jammed in the fuser area Or the toner cartridge is not installed The receiving party did not answer or the line is already engaged Your machine cannot connect with the remote machine or has lost contact because of a problem with the phone line You have attempted to set up a copy or fax operation with no document loaded into the ADF A problem has occurred in the LSU Laser Scanning Unit Suggested solutions Use a speed dial number or dial a number manually using the number keypad Reconfirm the remote machine s features Clear the jam See page 9 8 Or install the toner cartridge See page 2 5 Try again after a few minutes Try again If the problem persists wait an hour or so for the line to clear and try again Or turn the ECM mode on See page 7 40 Load a document into the ADF and try again Unplug the power cord and plug it back in If the problem persists please call for service D
31. Pattern Detection DRPD feature which enables a user to use a single telephone line to DRPD Mode answer several different telephone numbers In this menu you can set the machine to recognize which ring patterns to answer For details about this feature see page 7 17 You can select the type of the telephone dial Dial Mode system where your machine is connected For details about this feature see page 2 24 Faxing Sending a Fax Faxing Loading a Document You can use the Automatic Document Feeder ADF or the document glass to load an original document for faxing Using the ADF you can load up to 50 sheets of 75 g m 20 Ib paper at a time You can of course place only one sheet at a time on the document glass For details about preparing a document see page 5 3 To fax a document using the Automatic Document Feeder ADF 1 Load the document face up into the ADF You can insert up to 50 sheets at a time Make sure that the bottom of the document stack matches the paper size marked on the document tray 2 Adjust the document guide on the ADF to match the width of the document NOTE Dust on the ADF glass may cause black lines on the printout Keep it always clean To fax a document from the document glass 1 Lift and open the document cover Faxing Faxing 2 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass
32. Press Menu until Advanced Fax appears on the top line of the display The first available menu item Send Forward displays on the bottom line Press the scroll button lt or gt until you see the menu item you want on the bottom line and press Enter When the option you want appears on the display choose a status by pressing the scroll button lt or gt or enter a value using the number keypad Press Enter to save the selection 5 You can exit from Setup mode at any time by pressing Stop Clear Advanced Fax Setting Options Option Description You can set the machine to send a copy of all outgoing faxes to a specified destination in addition to the fax numbers you entered Send Forward Select Off to turn this feature off Select On to turn this feature on You can set the number of the fax machine to which faxes are to be sent You can set your machine to forward incoming faxes to another fax number during a specified time period When a fax arrives at your machine it is stored in memory Then the machine dials the fax number that you have specified and sends the fax RCV Forward Select Off to turn this feature off Select On to turn this feature on You can set the fax number to which faxes are forwarded Then you can enter the starting time and date and or the ending time and date The Local Copy option allows you to set the machine to print the fax on your machine if fax forwarding is completed wit
33. Scan drivers ControlCentre the User s Guide and the Adobe Acrobat Reader program e For the WorkCentre PE120i the PS Driver CD ROM is supplied with your machine e You should use the telephone line cord which is supplied with your machine If you are replacing it with another vendor s it should be AWG 26 or lower gauge e Power cord must be plugged into a grounded power socket Getting Started 2 Remove the packing tape from the front back and sides of the machine 3 Gently pull the scan lock label until it comes away from the machine This will pull the scanner locking switch into the FORWARD Unlocked position automatically Scan Lock Label NOTE When you are moving the machine or do not intend to use it fora long period of time move the scanner locking switch BACKWARD to the lock position as shown To scan or copy a document the switch must be unlocked Getting Started Selecting a Location Select a level stable place with adequate space for air circulation Allow extra space for opening doors and trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance Space e Front 482 6 mm enough space so that the paper tray can be removed e Back 100 mm enough space for ventilation e Right 100 mm e Left 100 mm enough space for ventilation 1018 6 mm 40 1 i
34. a document on the document glass If a document is detected in the ADF Auto Fit copying does not work 1 Place the document to be copied on the document glass and close the cover 2 Press More Features 3 Press More Features or the scroll button lt 1 or gt until Auto Fit appears on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 NOTE You cannot adjust the copy size using the Reduce Enlarge button while Auto Fit copying is enabled 6 Press Start to begin copying 2 Sides on 1 Page Copying You can copy a 2 sided document on one side of one page of A4 Letter Legal Folio Executive B5 A5 or A6 sized paper E gt oO When you copy using this feature the machine prints one side of the document on the upper half of the paper and the other side on the lower half without reducing the size of the original This feature is helpful for copying a small sized document such as a name card gt iii i gt If the original document is larger than the printable area some portions may not be printed This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF 2 Sides on 1 Page copying feature does not work
35. are printed To turn Secure Receiving mode on 1 Press Menu until Advanced Fax appears on the top line of the display L 2 Press the scroll button lt 1 or gt until Secure Receive appears on the bottom line and press Enter 3 Press the scroll button lt 1 or gt to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOTE You can activate Secure Receiving mode without setting a passcode but cannot protect your faxes 5 Re enter the passcode to confirm it and press Enter 6 To return to Standby mode press Stop Clear When a fax is received in Secure Receiving mode your machine stores it in memory and displays Secure Receive to let you know that there is a fax stored Faxing To print received documents 1 Access the Secure Receive menu by following steps 1 and 2 on page 7 35 2 Press the scroll button lt or gt to display Print on the bottom line and press Enter 3 Enter the four digit passcode and press Enter The machine prints all of the faxes stored in memory To turn Secure Receiving mode off 1 Access the Secure Receive menu by following steps 1 and 2 on page 7 35 2 Press the scroll button lt or gt to display Off on the bottom line and press Enter 3 Enter the four digit passcode and press Enter The mode is deactivated and the machine prints all faxes stor
36. background such as a newspaper or a catalog the background will appear on your copy If you want to reduce the background change the Lighten Darken setting to Lighten and or the Original Type setting to Text Copying of Copying Reduced Enlarged Copy Using the Reduce Enlarge button you can reduce or enlarge the size of a copied image from 25 to 400 when you copy original documents from the document glass or from 25 to 100 from the ADF Note that the zoom rate available is different depending on the document loading method To select from the predefined copy sizes 1 3 Press Reduce Enlarge The default setting appears on the bottom line of the display Press Reduce Enlarge or the scroll button lt 41 or gt to find the size setting you want Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the scroll button lt or P until Custom 25 100 or Custom 25 400 displays on the bottom line Press Enter Press the scroll button lt or gt until the copy size you want appears on the display Pressing and holding the button allows you to quickly scroll to the number you want You can also enter the value using the number keypad 4 Press Enter to save the selection NOTE When you make a reduced copy black lines may appear at the bottom of your copy af Number of Copies Using the No of Copies button
37. button 5 If necessary you can use special copy features such as Poster Auto Fit Clone and 2 Sides on 1 page copying 6 Press Start to begin copying The display shows the copy processing cf NOTES e You can cancel the copy job during an operation Press Stop Clear and the copying will stop e Dust on the document glass may cause black spots on the printout Always keep it clean e To get the best scan quality especially for colored or gray scaled images use the document glass Making Copies from the Automatic Document Feeder 1 Load the document face up into the ADF Automatic Document Feeder You can insert up to 50 sheets ata time Make sure that the bottom of the document stack matches the paper size marked on the document tray Copying 2 Adjust the document guides to the document size 3 Customize the copy settings including number of copies copy size darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Stop Clear button 4 If necessary you can use special copy features such as Collation and 2 or 4 Up copying 5 Press Start to begin copying The display shows the copy processing NOTE Dust on the ADF glass may cause black lines on the printout Always keep it clean Copying Setting Copy Options The buttons on the control panel let you select all basic copy options darkness documen
38. details see page 2 7 for loading in the paper tray and page 3 6 for loading in the Bypass tray NOTE For copying you can only use Letter A4 Legal Folio Executive B5 A5 or A6 sized print materials Copying Selecting the Paper Tray After loading the print media for copy output you have to select the paper tray you will use for the copy job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display and Copy Tray appears on the bottom line of the display 2 Press Enter 3 Press the scroll button lt or gt until the paper tray you want appears on the display You can select Tray1 Tray2 MP Tray Tray1 2 or Auto If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display 4 Press Enter to save the selection 5 To return to Standby mode press Stop Clear Preparing a Document You can use the document glass or the Automatic Document Feeder ADF to load an original document for copying scanning and sending a fax Using the ADF you can load up to 50 documents 47 105 g m2 12 5 28 Ib for one job You can of course place only one sheet at a time on the document glass When you use the ADF e Do not load documents smaller than 142 x 127 mm or larger than 216 x 356 mm e Do not attempt to feed the following types of documents carbon paper or carbon backed pap
39. display Press Enter Press the scroll button lt or gt to select the desired dial mode Select Tone if your machine is connected to a tone dial line Select Pulse if your machine is connected to a pulse dial line Press Enter to save the selection To return to Standby mode press Stop Clear Using the Save Modes Toner Save Mode Toner Save mode allows your machine to use less toner on each page Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode but it reduces print quality To turn the toner save mode on or off press Toner Save Getting Started e If the button backlight is on the mode is active and the machine uses less toner when printing a document e If the button backlight is off the mode is deactivated and the machine prints with the normal quantity of toner NOTE When PC printing you can also turn on or off the toner Save mode in printer properties See page 4 8 Toll Save Mode Using the Toll Save button on the control panel you can quickly set your machine to send the document s stored in memory during a preset time slot when the call charge is lower Toll Save mode helps you to take advantage of lower long distance rates at night for example NOTE The toll saving time slot may vary depending on your contract with your long distance phone company To turn the toll save mode on 1 Press Toll Save The b
40. drop down list Using Your Machine In Linux To save a Job Type setting for the next scan job 1 Select the setting you want to use from the Job Type drop down list 2 Click Save The next time you open the Scanner Properties window the saved setting is automatically selected for the scan job To delete a Job Type setting 1 Select the setting you want to delete from the Job Type drop down list 2 Click Delete The setting is deleted from the list Using the Image Editor The Image Editor window provides you with menu commands and tools to edit your scanned image Use these tools to edit the image You can use the following tools to edit the image Function Saves the image Using Your Machine In Linux P Function o Cancels your last action Undo Restores the action you canceled y Allows you to scroll through the image Cro Crop Crops the selected image area Eci Zooms the image out Zoom Out Eoi Zooms the image in Zoom in n Allows you to scale the image size you can enter e the size manually or set the rate to scale Sea proportionally vertically or horizontally 25 Allows you to rotate the image you can select the Rotate number of degrees from the drop down list zm Allows you to flip the image vertically or Flip horizontally E Allows you to adjust the brightness or contrast of Effect the image or to invert the image es Shows the properties of
41. extends all the way to the corner of the envelope as illustrated below Envelopes with Adhesive Strips or Flaps Envelopes with a peel off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat and pressure in the machine The extra flaps and strips might cause wrinkling creasing or even jams and may even damage the fuser Envelope Margins The following gives typical address margins for a commercial 10 or DL envelope Type of Address Minimum Maximum Return address 15 mm 0 6 in 51 mm 2 in Delivery address 51 mm 2 in 90 mm 3 5 in Specifications NOTES e For the best print quality position margins no closer than 15 mm 0 6 in from the edges of the envelope e Avoid printing over the area where the envelope s seams meet Envelope Storage Proper storage of envelopes helps contribute to print quality Envelopes should be stored flat If air is trapped in an envelope creating an air bubble then the envelope may wrinkle during printing Labels CAUTIONS e To avoid damaging the machine use only labels recommended for laser printers e To prevent serious jams always use the manual feeder to print labels and always use the rear output tray e Never print on the same sheet of labels more than once and never print on a partial Sheet of labels When selecting labels consider the quality of each component e Adhesives The adhesive material shou
42. fuser unit to maintain top performance and to avoid print quality problems and paper feed problems resulting from worn parts The following items should be replaced after you have printed the specified number of pages Items Yield Average ADF rubber pad Approx 20 000 feeds Transfer roller Approx 60 000 feeds Fuser unit Approx 80 000 feeds To purchase consumables and replacement parts contact your Xerox dealer or the retailer where you bought your machine We strongly recommend that these items be installed by a trained service professional except for the toner cartridge see page 8 8 and the ADF rubber pad see page 8 13 sew Maintenance Replacing the ADF Rubber Pad You can purchase an ADF rubber pad from your Xerox dealer or the retailer where you bought your machine 1 Open the ADF cover 2 Rotate the bushing on the right end of the ADF roller toward the ADF and remove the roller from the slot Maintenance k ie 3 Remove the ADF rubber pad from the ADF as shown 4 Insert a new ADF rubber pad into place 5 Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot Rotate the bushing on the right end of the roller toward the document input tray K ES 6 Close the ADF cover spe Maintenance TROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an er
43. in the front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll button lt 1 or gt until you see Check Space on the bottom line and press Enter 5 The available memory space appears on the display To return to the Standby mode press Stop Clear Using USB Flash Drive Printing From the USB Flash Drive You can directly print files stored on the USB flash drive You can print TIFF BMP TXT and PRN files Direct Print option supports e PRN PCL6 Version 2 1 Compatible e TXT PCL5e Compatible e TIFF MFP generated TIF files are supported with Direct Print e BMP B W 72 300DPI NO COMPRESSION PRN files can be created by selecting Print when your file is open selecting your machine in the Name section of the Print window and then selecting the Print to File check box Save the newly made PRN file to the USB flash drive Only PRN files created in this fashion can be printed directly from the USB flash drive to the machine 1 Insert the USB flash drive into the USB port in the front of your machine For details see page 10 2 You can also press Print
44. installing the PPD file This chapter includes e Installing Software for Macintosh e Setting Up the Machine e Printing a Document Using Advanced Printing Features Installing Software for Macintosh The PostScript driver CD ROM that came with your machine provides you with the PPD file to use the PS driver Apple LaserWriter driver for printing on a Macintosh computer Refer to the table below for the driver available for your machine Your Machine Available Driver Connection Mac OS 8 69 2 Network interface WorkCentre PE120i Mac OS 10 1 USB interface 10 3 Network interface Verify the following before you install the software Item Requirements Operating system Mac OS 8 6 9 2 10 1 10 3 Mac OS 8 6 9 2 64 MB RAM Mac OS 10 1 10 3 128 MB Free disk space 200 MB 1 Connect your machine to the computer using the USB cable or the Ethernet cable For details see page 2 12 and page 2 14 2 Turn on your computer and the machine 3 Insert the PS driver CD ROM which came with your machine into the CD ROM drive 4 Double click the Xerox_MFP on your Macintosh desktop 5 Double click the Installer folder 6 For Mac OS 8 6 9 3 double click the Xerox WC PE120 Series Classic icon For Mac OS 10 1 10 3 double click the Xerox WC PE120 Series_OSX icon Printing From a Macintosh WORKCENTRE PE1201 ONLY 7 Click Continue 8 Click Install 9 After the installation is finished click Quit Prin
45. is busy receiving or printing data When the current job is completed try again e Invalid handle e Scanning has failed Fax Problems Condition The machine is not working there is no display and the buttons are not working No dial tone sounds The numbers stored in memory do not dial correctly The document does not feed into the machine Faxes are not received automatically PXJ Troubleshooting Suggested solutions e There may be a copying or printing job in progress When that job is complete try your job again e The Selected port is currently being used Restart your computer and try again e The printer cable may be improperly connected or the power may be off You must use a parallel cable that supports IEEE 1284 bi directional communications e The scanner driver is not installed or the operating environment is not set up properly e Ensure that the machine is properly connected and the power is on Then restart your computer e The USB cable may be improperly connected or the power may be off e Do not use parallel and USB cables at the same time Suggested solutions e Unplug the power cord and plug it in again e Ensure that there is power to the electrical outlet e Check that the phone line is connected properly e Check that the phone socket in the wall is working by plugging in another phone Make sure that the numbers are stored in memory correctly
46. occurs on the page at intervals of 47 1 mm the transfer roller may be damaged Contact a service representative Background scatter Background scatter results from bits of toner randomly distributed on the printed page e The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or the printer properties Misformed If characters are improperly formed and producing hollow characters images the paper stock may be too slick Try a different paper See Paper Specifications on page E 6 AaBbCc If characters are improperly formed and producing a wavy AaBbCc effect the LSV may need service For service contact a AaBbCc service representative AaBbCc AaBbCc AaBbCc Troubleshooting Condition Suggested solutions e Ensure that the paper is loaded properly e Check the paper type and quality See Paper Specifications on page E 6 e Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack e Try feeding paper throu
47. or in the Automatic Document Feeder Copying y EZY Copying Clone Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF Clone copying feature does not work 1 Place the document to be copied on the document glass and close the cover 2 Press More Features 3 Press More Features or the scroll button lt 1 or gt until Clone displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button while making a clone copy 6 Press Start begin copying Collation Copying This special copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press More Features 3 Press More Features or the scroll button lt 1 or gt until Copy Collate displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 6 Press Start to begin copying Auto Fit Copying This special copy feature can be applied only when you place
48. or network connected you need to install the WorkCentre PE120i printer software on each computer that prints documents using the machine Printing Tasks Printing Tasks Setting Up a Locally Shared Machine In Windows 98 Me Setting Up the Host Computer 1 2 Start Windows From the Start menu select Control Panel from Settings and double click on the Network icon Check the File and Print Sharing box and click OK Close the window From the Start menu select Printers from Settings and double click your machine name Select Properties in the Printer menu Click the Sharing tab and check the Shared As box Fill in the Shared Name field and click OK Setting Up the Client Computer 1 2 ao N Q Right click the Windows Start button and select Explorer Open your network folder in the left column Right click the shared name and select Capture Printer Port Select the port you want check the Reconnect at log on box and click OK From the Start menu select Settings and then Printers Double click your machine icon From the Printer menu select Properties From the Details tab select the printer port and click OK In Windows NT 4 0 2000 XP Setting Up the Host Computer 1 2 Start Windows For Windows NT 4 0 2000 from the Start menu select Settings and then Printers For Windows XP from the Start menu select Printers and Faxes Double click your machine icon From the
49. scan a document and save the scanned image on the USB flash drive There are two ways of doing this you can scan to the USB flash drive using the default settings or you can manually select your own settings Scan to USB supports 10 e PDF 300 dpi Mono e TIFF 300 dpi Mono e JPEG 200 dpi Color e BMP 300 dpi Mono 300 dpi Gray 300 dpi Color Scanning With Default Settings 1 Load the document face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Using USB Flash Drive 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 5 Press Enter to start scanning The scanned image is saved on the USB flash drive 6 When a document is loaded on the document glass the display shows Another Page on the top line after the page has been scanned into memory If you have another page remove the scanned page and place the next page on the glass Select Yes Repeat as necessary After all of the pages have been scanned select No when
50. selection Cleaning the Drum If there are streaks or spots on your print the OPC drum of the toner cartridge may require cleaning 1 Before starting the cleaning procedure make sure that paper is loaded in the machine 2 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line 3 Press Enter The first available menu item Yes displays on the bottom line 4 Press Enter The machine prints out a cleaning page Toner particles on the drum surface are affixed to the paper 5 If the problem remains repeat steps 1 through 4 You can set your machine to clean the OPC drum automatically every 500 print pages You should use this feature if you use inferior quality paper because such paper may lower print quality 1 Press Menu on the control panel until Maintenance appears on the top line of the display 2 Press the scroll button lt or gt until Auto Cleaning appears on the bottom line and press Enter 3 Press the scroll button lt 41 or gt until On appears on the display NOTE For users in Asian countries this feature is preset to On 4 Press Enter The machine will print out an OPC cleaning page every 500 print pages Maintenance kM 6i Consumables and Replacement Parts From time to time you needs to replace the toner cartridge roller and
51. the image Properties For further details about the Image Editor program refer to the onscreen help 6 Using Your Machine In Linux USING WINDOWS POSTSCRIPT DRIVER WorkCentre PE120i Only If you want to use the PostScript driver provided with your machine to print a document use the information in this Appendix This feature is available only on the WorkCentre PE120i This chapter includes e Installing PostScript Drivers e Using PostScript Printer Driver Features Installing PostScript Drivers PPDs in combination with the PostScript driver access printer features and allow the computer to communicate with the printer An installation programme for the PPDs is provided on the supplied PS Driver CD Before installing make sure that the machine and the PC are properly connected with parallel USB or network interface For information about e connecting with a parallel interface see page 2 13 e connecting with a USB interface see page 2 12 e connecting with a network interface see page 2 14 Installing PostScript Drivers ef NOTES e It is recommended to install the Xerox drivers CD before installing the PS Driver CD This will enable the scan driver and eliminate the New Hardware Found wizard e Make sure that your machine is turned on and connected to your computer s parallel port or USB port before installing software Windows NT 4 0 does not support the USB connection Installing PostS
52. the receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 Faxing Faxing of 6 Press Enter to confirm the number on the display The display asks you to enter another fax number to which to send the document NOTE The Another No prompt does not appear if you have added numbers for another broadcast or delay fax job You must wait until the job is completed 7 To enter more fax numbers press 1 to select Yes and repeat steps 5 and 6 You can add up to 10 destinations Note that you cannot use more than one group dial number in any one broadcast 8 When you finish entering fax numbers press 2 to select No at the Another No prompt The display asks you to enter a name 9 To assign a name to the transmission enter the name you want For details about entering characters see page 2 17 If you do not want to assign a name skip this step 10 Press Enter The display shows the current time and asks you to enter the starting time when the fax is to be sent 11 Enter the time using the number keypad To select AM or PM for 12 hour format press the or button or any number button If you set a time earlier than the current time the document will be sent at that time on the following day 12 Press Enter when the starting time displays correctly 13 The document is scanned in
53. to Tel For details about changing the receiving mode see page 7 3 NOTES e To use the Ans Fax mode attach an answering machine to the EXT jack on the back of your machine e If you do not want other people to view your received documents you can use Secure Receiving mode In this mode all of the received faxes are stored in memory For further details see page 7 35 Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing faxing or copying except that faxes can only be printed on Letter A4 or Legal sized paper For details about loading paper and setting the paper size in the tray see page 2 7 and page 2 21 Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory When you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax To change the number of rings see page 7 3 If you want to adjust the ringer volume see Setting Sounds on page 2 22 Receiving Manually in Tel Mode You can receive a fax call by picking up the handset of the extension phone and then pressing the remote receive code see page 7 4 or press Manual Dial you can hear a fax tone from the sending machine and then pressing Start on the control panel of your machine The machine begins receiving a fax and returns to Standby mode when the reception is completed
54. you need additional safety information concerning this XEROX product or XEROX Supplied materials you may call the following number EUROPE 44 0 1707 353434 USA CANADA 1 800 828 6571 Laser Safety Statement WARNING Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure With specific regard to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous radiation as the beam is totally enclosed during all phases of customer operation and maintenance Ozone Safety During normal operation this machine produces ozone The ozone produced does not present a hazard to the operator However it is advisable that the machine be operated in a well ventilated area If you need additional information about ozone please request your nearest Xerox dealer Power Saver This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use Quote When the machine does not receive data for an extended period of time power consumption is automatically lowered The energy star emblem does not represent EPA endorsement of any machine or service The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks Product Recycling and Disposal Please recycle or dispose of
55. 20 240 VAC 50 60 Hz 2 6 A Sleep mode 30 W Power consumption Average 400 W Standby mode Less than 39 dBA Noise Printing Less than 54 dBA Copy Less than 55 dBA Temperature 50 F to 89 F 10 C to 32 C Humidity 20 to 80 RH 16 characters x 2 lines T tridae life 3 500 or 5 000 pages at ISO 19752 5 coverage Ships one Cannilage E with 3 500 pages Start Toner Cartridge SET dimension W x D x H 450 x 435 x 457 mm Net 17 Kg including consumables Operating conditions Weight Gross 21 Kg including consumables accessories and package Specifications Item Description l Paper 2 8 Kg Package weight l Plastic 0 7 Kg Print Up to 15 000 pages Duty cycle Monthly Scan Up to 1 000 pages ADF Up to 1 000 pages Sound Pressure Level ISO7779 The number of pages may be affected by operating environment printing interval media type and me dia size Scanner and Copier Specifications Item Description Compatibility WIA along with TWAIN Standard Scanning method aes Flat bed Color CCD Charge Coupled Device Optical 600 x 1200 dpi Mono and color Enhanced 4 800 x 4 800 dpi USB Resolution Platen 293 mm 11 5 in ADF 356 mm 14 in Effective scanning width Max 208 mm 8 2 in 1 bit for Text mode 8 bit for Gray mode Effective scanning length Mono bit depth 27 seconds Text mode Scan speed 75 seconds Gray mode 150 seconds Color mode Lette
56. 4 19 Printing Tasks Paper Tab Use the following options for paper handling See page 4 2 for more information about accessing printer properties Click the Paper tab to access many paper properties Printing Preferences A Layout Paper Image Options Output Options Watermark About C Print Quantity 1 399 Paper Options Q ____e sie Letter 8 5 x 11 in v O nre Type Printer Default ae Source Auto Select v G__ Cover Page None v Letter 8 5 x 11 in Print Quantity 1 Print Quality 600 dpi Favorites Printer Default v XEROX Property Description Print Quantity allows you to choose the number of copies to be printed You can enter up to 999 O Print Quantity Size allows you to choose the size of the paper loaded in the tray If the required size is not listed in the Size box click Custom When the Custom Page Size window appears set the size and click OK The setting appears on the list so that you can select it Custom Page Size Custom Pages Names Enter the custom name _ you want to use Custom Name Page Dimensions Width 3 00 8 50 le Enter the paper size Height 5 00 14 00 Inches Millimeters Printing Tasks Property Description Type Make sure that Type is set to Printer Default If you load a different type of print material select the corresponding pap
57. E 6 The paper keeps e There is too much paper in the paper tray Remove excess jamming paper from the tray If you are printing on special materials use the Bypass tray e An incorrect type of paper is being used Use only paper that meets the specifications required by the machine See Paper Specifications on page E 6 e There may be debris inside the machine Open the front door and remove the debris Transparencies stick Use only transparencies specifically designed for laser together in the paper printers Remove each transparency as it exits from the exit machine Troubleshooting Condition Suggested solutions Envelopes skew or fail Ensure that the paper guides are against both sides of the to feed correctly envelopes Printing Problems Condition Possible cause Suggested solutions The machine The machine is not Check the power cord connections Check does not print receiving power the power switch and the power source The machine is not Select Xerox WC PE120 Series PCL 6 selected as the default as your default printer in your Windows printer Check the machine for After locating the problem clear it the following e Close the door e The front door is not e Clear the paper jam See page 9 5 closed e Load paper See page 2 7 e Paper is jammed e Install the toner cartridge See e No paper is loaded page 2 5 e The toner cartridge If a printer system error occurs contact is not insta
58. ENTIAL DRAFT TOP SECRET Watermark Message Font Attributes Name Arial v C First Page Only Style Regular vi Message Angle Size 120 Horizontal Grayscale Medium Gray v O vertical Angle 4 B Degrees THE DOCUMIAT COMPANY About Tab Use the About tab to display the copyright notice and the version number of the driver If you have an Internet browser you can connect to the Internet by clicking on anywhere on the screen See page 4 2 for more information about accessing printer properties Printer Configuration Tab If you access printer properties through the Printers folder you can view the Printer Configuration tab Click the Printer Configuration tab to access the following properties e Optional Tray If you install an optional Tray 2 in the printer properties window you can tell the machine to recognize and use it for PC printing by selecting Tray 2 in the Optional Tray drop down list e High Altitude Correction If your machine is going to be used at an altitude above 1 500 m checking this option will optimize the print quality for those circumstances Using a Favorite Setting The Favorites option available on each tab except for the Watermark and About tabs allows you to save the current properties settings for future use To save a Favorites item 1 Change the settings on each tab as needed 2 Enter a name for the item in the Favorites input box gt Printing Preferences PR
59. Faxing Receiving Automatically in Ans Fax Mode To use this mode you must attach an answering machine to the EXT jack on the back of your machine See page 2 11 If the caller leaves a message the answering machine stores the message as it would normally If your machine detects a fax tone on the line it automatically starts to receive the fax NOTES e If you have set your machine to Ans Fax mode and your answering machine is switched off or no answering machine is connected to EXT jack your machine automatically goes into Fax mode after a predefined number of rings If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring If you are in Tel mode manual reception when the answering machine is connected to your machine you must switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Faxing Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the EXT jack on the back of your machine You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine When you receive a call on the extension phone and hear fax tones press the keys 9 on the extension telephone The machine receives the document Press the buttons slowly in sequence If you still hear the fax
60. Increased paper jams e Premature wear on the machine NOTES e Some paper may meet all of the guidelines in this guide and still not produce satisfactory results This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which Xerox has no control e Before purchasing large quantities of paper insure the paper meets the requirements specified in this user s guide CAUTION Using paper that does not meet these specifications may cause problems requiring repairs These repairs are not covered by the Xerox warranty or service agreements Supported Sizes of Paper Paper Dimensions Capacity 8 5 x 11 in 2 210 x 297 mm 60 to 105 g m 250 sheets of 75 A4 bond 16 to 2 8 3 xX 11 7 in 24 Ib for the g m bond 20 7 25x 10 5 in 191 paper tray py a Executive x 267 mm i paper tray e 60 to 120 g m 50 sheet of 8 5 x 14 in bond 16 to paper for the Bypass tray Folio 216 x 330 mm 8 5 x 13 in Specifications Paper Dimensions Capacity l 76 x 127 mm Minimum size custom 3x5 in 60 to 120 g m bond 16 to 216 x 356 mm 32 Ib 8 5 x 14 in Transparency 138 to 146 g m for the Bypass Same minimum and gt tray Labels maximum paper 120 to 150 g m Cards sizes as listed 90 to 163 g m above Envelopes 75 to 90 g m The machine supports a wide range of media sizes See Paper Type Input Sources and Capacities on page 3 2
61. PS 4 Click the right mouse button on the printer icon and e In Windows 98 Me select Properties e In Windows 2000 XP select Printing Preferences e In Windows NT 4 0 select Document Default To open the properties window from an application 1 From the File menu select Print to open the Print window 2 Make sure that Xerox WC PE120 Series PS is selected on the Name drop down list 3 Click Properties or Preferences in the application s Print window to open the properties window USING WINDOWS PosTScriPT DRIVER WorkCentre PE120i Only Printer Settings The printer properties window may differ depending on your operating system This chapter shows the Printing Preferences window displayed on Windows XP Your printer s Printing Preferences window consists of 2 tabs Layout and Paper Quality If you access printer properties through the Printers folder you can view additional Windows based tabs refer to your Windows User s Guide Layout tab The Layout tab provides options to adjust how the document appears on the printed page See page B 4 for more information on accessing printer properties Printing Preferences Layout Paper Quality e Orientation O Landscape Rotated Landscape Q e Page Order Front to Back O Back to Front C Pages Per Sheet 1 v I me Property Description Orientation allows you to select the direction in whi
62. PostScript printer driver WorkCentre PE120i only 1 Click the Windows Start menu 2 For Windows 95 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 3 Select the Xerox WC PE120 Series PS machine icon 4 Click the right mouse button on the machine icon and select Properties 5 Click the Device Settings tab and select Installed from the Tray2 drop down list 6 Click OK IP J Installing Machine Options SPECIFICATIONS This chapter includes General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications General Specifications Item Description Automatic document l Width 142 to 216 mm 5 6 to 8 5 inches ADF document size Length 148 to 356 mm 5 8 to 14 inches Paper tray standard Tray 1 and optional Tray 2 250 sheets weight 75 g m 20 Ib Paper input capacity Bypass tray 50 sheets for plain paper weight 75 g m 20 b 5 sheets for card stock labels transparencies and envelopes l Front output tray 150 sheets face down Paper output capacity Rear output slot 1 sheet face up Paper tray Plain paper 60 90 g m 16 24 Ib Paper type Bypass tray Plain paper Transparencies Labels Card Post card Envelopes 60 120 g m 16 32 b Consumables 1 piece toner I piece toner cartridge system system E 127 VAC ot Hz 5 0 A Power requirements 2
63. Press the scroll button lt or gt until Power Save appears on the bottom line Press Enter 3 Press the scroll button lt or gt to display On on the bottom line and press Enter Selecting Off means that the power save mode is deactivated 4 Press the scroll button lt 41 or gt until the time setting you want appears The available options are 5 10 15 30 and 45 minutes 5 Press Enter to save the selection 6 To return to Standby mode press Stop Clear Scan Lamp Save Mode Scan Lamp Save mode allows you to extend scan lamp life The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp The lamp automatically wakes up after some warm up time when you start scanning Getting Started You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power Save mode 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll button lt or gt until Scan PWR Save appears on the bottom line Press Enter 3 Press the scroll button lt 41 or gt until the time setting you want appears on the bottom line The available time options are 0 5 1 4 8 and 12 hours 4 Press Enter to save the selection 5 To return to Standby mode press Stop Clear Getting Started Installing Xerox Drivers You mus
64. Printer menu select Sharing For Windows NT 4 0 check the Shared box For Windows 2000 check the Shared As box For Windows XP check the Share this printer box Fill in the Shared Name field and click OK Setting Up the Client Computer 1 2 3 4 ao N Q Q Right click the Windows Start button and select Explorer Open your network folder in the left column Click the shared name For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start menu select Printers and Faxes Double click your machine icon From the Printer menu select Properties From the Ports tab click Add Port Select Local port and click New Port Printing Tasks 9 Inthe Enter a port name field enter the shared name 10 Click OK and click Close 11 For Windows NT 4 0 click OK For Windows 2000 XP click Apply and click OK Printing Tasks COPYING This chapter gives you step by step instructions for copying documents This chapter includes e Loading Paper for Copying e Selecting the Paper Tray e Preparing a Document e Making Copies on the Document Glass e Making Copies from the Automatic Document Feeder e Setting Copy Options e Using Special Copy Features e Changing the Default Settings e Setting the Time Out Option Loading Paper for Copying The instructions for loading print materials are the same whether you are printing faxing or copying For further
65. WorkCentre PE120 120i THE DOCUMENT COMPANY XEROX www xerox com office PE120support About the User s Guide This Laser MFP User s Guide provides information you need for setting up your machine and installing the supplied software It also provides all of the detailed instructions for using your machine as a printer a scanner a copier and a facsimile and information for maintaining and troubleshooting the machine The User s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents and printing documents stored on the USB flash drive This manual is provided for information purposes only All information included herein is subject to change without notice Xerox Corporation is not responsible for any changes direct or indirect arising from or related to use of this manual 2004 Xerox Corporation All rights reserved e PE120 PE120i and Xerox logo are trademarks of Xerox Corporation e PCL and PCL 6 are trademarks of Hewlett Packard company e Centronics is a trademark of Centronics Data Computer Corporation e IBM and IBM PC are trademarks of International Business Machines Corporation e Microsoft Windows Windows 98 Window Me Windows 2000 Windows NT 4 0 and Windows XP are registered trademarks of Microsoft Corporation e PostScript 3 is a trademark of Adobe System Inc e UFST and MicroType are registered trademarks of Agfa division of Bayer Corp e Tr
66. ach page Scheduling a Print Job You can set your machine to print a job at a future time 1 From your Macintosh application select Print from the File menu 2 Select Scheduler Printer WorkCentre PE120 Series B Presets Standard HA Scheduler HH Print Document Now OAt 7 26PM On Hold Priority Medium HH Preview Save As PDF Fax Cancel Print A Mac OS 10 3 3 Select the time when you want the print job to be printed e Now The machine prints a job immediately e At The machine prints a job at the time you set in the field e On hold The machine holds a print job in the print queue until you are ready to release it 4 Select a priority for your print job on the Priority drop down list 5 Click Print Printing From a Macintosh WORKCENTRE PE1201 ONLY INSTALLING MACHINE OPTIONS Your machine is a full featured laser printer that has been optimized to meet most of your printing needs Recognizing that each user may have different requirements however Xerox makes several options available to enhance your machine s capabilities This chapter includes e Installing Memory DIMM e Installing an Optional Tray Installing Memory DIMM Your machine has a dual in line memory module DIMM slot Use this DIMM slot to install more memory option for the machine NOTE Your machine has 32 MB of memory which can be expanded to 160 MB Use only a Xerox app
67. ally scans a document loaded in the Automatic Document Feeder or on the document glass into memory The machine dials each of the numbers included in the group Faxing Faxing Searching for a Number in Memory There are two ways to search for a number in the machine s memory You can either scan from A to Z sequentially or you can search using the first letter of the name associated with the number Searching Sequentially through the Memory 1 2 Press Phone Book Press Enter when Search amp Dial appears on the display Press the scroll button lt or gt to scroll through the machine s memory until the name and number you want to dial display You can search upwards or downwards through the entire memory in alphabetical order from A to Z While searching through the machine s memory you can see that each entry is preceded by one of three letters T for one touch dial S for speed dial or G for group dial numbers These letters tell you how the number is stored When the name and or the number you want displays press Start or Enter to dial Searching with a Particular First Letter 1 2 Press Phone Book Press Enter when Search amp Dial appears on the display Press the button labeled with the letter you want to search for Aname beginning with the letter displays For example if you want to find the name MOBILE press the 6 button which is labeled with MNO
68. aper on page 2 7 If you want to load a different sized paper you need to adjust the paper guides For details see page 2 9 NOTES e If you experience problems with paper feed place one sheet at a time in the Bypass tray e You can load up to 150 sheets of previously printed paper The printed side should be facing up with an uncurled edge at the front If you experience problems with paper feed turn the paper around Note that the print quality is not guaranteed Paper Handling In the Bypass Tray The Bypass tray can hold several sizes and types of print material such as transparencies postcards note cards and envelopes It is useful for single page printing on letterhead or colored paper You can load approximately 50 sheets of plain paper 5 envelopes 5 transparencies 5 sheets of card stock or 5 labels at a time To load print material in the Bypass tray 1 Lower the Bypass tray and unfold the paper support extension as shown 2 If you are using paper flex or fan the edge of the paper stack to separate the pages before loading For transparencies hold them by the edges and avoid touching the print side Oils from your fingers can cause print quality problems Paper Handling 3 Load the print material with the side to be printed on facing up For envelopes load them with the flap side down and with the stamp area on the top left side NOTES e If envelopes jam while printing try reducing
69. are component check the box to the left of its name Continue 5 At the next screen accept your choice by clicking Continue and then click Finish Control Centre is now installed To open ControlCentre 1 Start your Windows 2 Click the Start button on your desktop computer Getting Started 3 From Programs select Xerox WC PE120 Series and then ControlCentre The ControlCentre window opens File Help s Scan Settings Phonebook be Printer gt Firmware Update Available Scan Destinations Front Panel Destination List Destinations Destinations 2 Adobe Acrobat WY Microsoft Paint D H Emall A My Documents Move K B SmarThru E Add Application Output Type Resolution DPI Millions of Colors 24bit v 300dpi Normal v C Show Preview Restore Defaults Send aa D Help The ControlCentre window provides the following tabs Scan Settings Phonebook only for the WorkCentre PE120 120i Printer and Firmware Update To exit click the Exit button at the bottom of each tab For further details click the Help button at the bottom of each tab The Scan Settings Tab Click the Scan Settings tab to configure the scan destination list that appears on the control panel display when you press Scan to on the control panel Using the destination list you can select a software program that an image can be scanned to You can also configure the scan settings such as the output type and resolution Selec
70. asevesssaterscsucereneees 9 27 FAX PODION erni E E 9 28 Common Linux ProblemS ssssssssssnsssessersreressnsressene 9 30 Troubleshooting PS Errors WorkCentre PE120i Only ccescseseseneeeseeeteseseennenes 9 33 Common Macintosh Problems WorkCentre PE120i Only ccceceseceeesseeereseeennuenes 9 34 Chapter 10 USING USB FLASH DRIVE About USB Flash DIIVGS xciicsrcestcni eoki nk EEEa EE RaR 10 2 Installing a USB Flash Drive sssssssssnnsnnnnnnssnnnannnannnnas 10 2 Scanning to USB Flash Drive s ssssssssssnesesrensreresssererene 10 3 Scanning With Default SettingS ssssssssssrrrssssesssens 10 3 Scanning With Your Own Settings ccseeeeeeeeee eee 10 4 Managing the USB Flash Drive cccceeccee cess eeeeeeeeeeeaaes 10 6 Changing the Default SettingS cccccceeseeeeeeeeeenaes 10 6 Deleting an Image File ccccccecesceeesseeeeeeneeensees 10 7 Formatting the USB Flash Drive cccccceeeeeeee seen ees 10 8 Viewing the USB Memory StatuS ccceeeeeeeeeeeee ees 10 9 Printing From the USB Flash Drive cccccceeeeseeeeeeeeees 10 10 BACKING UPD Ae sak coce eds mececeanscseetsccenseapeccanaetevenseaccames 10 11 Appendix A USING YOUR MACHINE IN LINUX GOING Stat te o EE E EE e A 2 Installing the MFP Driver wissioseseteessclcedesecevenessaevesdodesensiads A 3 System Requirements ccccssscsscceersescuacececerseecuaceesnees A 3 Installing the MFP Driver cccsceees
71. at you scanned and saved on the USB flash drive 1 Make sure that the USB flash drive is inserted into the USB port in front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display m 4 Press the scroll button lt 1 or gt until you see File Manage on the bottom line and press Enter The first available menu item Delete appears on the bottom line of the display 5 Press Enter 6 Press the scroll button lt or gt until you find the folder or file you want and press Enter If you see D in the front of a folder name there are one or more folders in the selected folder Using USB Flash Drive If you selected a file in step 6 and the display shows the size of the file for about 2 seconds Go to the next step If you selected a folder the first file contained in that folder appears on the bottom line of the display You can view the other files in the folder by pressing the scroll button lt or gt When you find the file you want to delete press Enter The display shows the size of the file for about 2 seconds When the display asks you to confirm your selection select
72. ation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or experienced radio TV technician for help Caution Change or modifications not expressly approved by the manufacturer responsible for compliance could void the user s authority to operate the equipment Canadian ICES 003 Radio Interference Regulations This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference causing equipment standard entitled Digital Apparatus ICES 003 of the Industry and Science Canada Cet appareil num rique respecte les limites de bruits radio lectriques applicables aux appareils num riques de Classe B prescrites dans la norme sur le mat riel brouilleur Appareils Num riques ICES 003 dict e par l Industrie et Sciences Canada Regulations Europe Certification to 1999 5 EC Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal conne
73. ay and the machine does not detect paper This may be a lack of paper or improper paper loading If the paper is not feeding properly pull the paper out of the machine To resume printing open and close the front door Troubleshooting Tips for Avoiding Paper Jams By selecting the correct paper types most paper jams can be avoided When a paper jam occurs follow the steps outlined in Clearing Paper Jams on page 9 5 e Follow the procedures in Loading Paper on page 2 7 Ensure that the adjustable guides are positioned correctly e Do not overload the paper tray Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray e Do not remove paper from the tray while your machine is printing e Flex fan and straighten the paper before loading e Do not use creased damp or highly curled paper e Do not mix paper types in the paper tray e Use only recommended print materials See Paper Specifications on page E 6 e Ensure that the recommended print side of print materials is facing down in the paper tray and facing up in the Bypass tray e If paper jams occur frequently when you print on A5 sized paper Load the paper into the tray as shown below Set the page orientation to Landscape in the printer properties window See page 4 5 PEPI Troubleshooting Clearing LCD Error Messages Display Meaning Suggested solutions Bypass Jam A paper jam has Cl
74. cation s printer selection menu to ensure that your machine is selected Try printing a job from another application Exit Windows and reboot the computer Turn the machine off and then back on again Troubleshooting Condition Possible cause Suggested solutions Pages print but The toner cartridge is Redistribute the toner if necessary See are blank defective or out of page 8 7 toner If necessary replace the toner cartridge The file may have Check the file to ensure that it does not blank pages contain blank pages Some parts such as Contact a service representative the controller or the board may be defective Theillustrations The setting in the Select Print Text as Bitmap in the print incorrectly software application is Graphic Options window of the Image in Adobe wrong Options properties and print the Illustrator document again An error occurs When the USB Mode is Change the USB Mode to Slow To do so repeatedly set to Fast some PC follow these steps when you are users may experience printing with poor USB 1 Press Menu on the control panel until the USB Communication Machine Setup appears on the top connection line of the display Press the scroll button lt or gt until USB Mode appears on the bottom line and press Enter Press the scroll button lt 41 or gt to select Slow Press Enter to save the selection Press Stop Clear t
75. ceencsenseeeeseeenaes A 4 Uninstalling the MFP Driver ccccceccceeeee esses eeeeeeaees A 6 Using the MFP Configurator cccccceceeeeeee sees tees eeeeeeaaees A 7 Opening the MFP Configurator ccccceeeeeeeeeeeeeeeeaes A 7 Printers Configuration vscccceniscatwecsterenehtadendeimeteeeveneaes A 8 Scanners Configuration ccc ceeee eee e nsec seen en eeeeeseneeaes A 9 MFP Ports Configuration ccccceecseeeeee tease eeeeeeaeeeeas A 10 Configuring Printer Properties cccccceceeseeeeeeeeeeaeeeeaas A 11 Pnn a DOCUMECNC cccccarcrctncsvernssnieiuncmmeseldsareaeuncenNs A 12 Printing from Applications ccscccecsccceressenteseseennenes A 12 PANEN PUGS sieeencctcaveuneivets ecocsaconseeeendsederessteundan ys A 13 Scanning a DOCUMENT seeren sanirane inn NENNIR ANNARRA A 14 Using the Image Editor c cccceceseeeeeseeeeeeeeeeeees A 17 Appendix B USING WINDOWS POSTSCRIPT DRIVER WORKCENTRE PE1201 ONLY Installing PostScript Drivers ssssssssssrrrsennnrrrrernsnrrrrerre B 2 Installing PostScript Drivers cccccceee esses eeeeeeeeeeeees B 2 Using PostScript Printer Driver Features ccccceeseee eee B 4 Accessing Printer Properties sssssssssssrrrnnrennnrrsrersn B 4 Printer SetUNgS tiiicsecteurisniatoweerwesebaveseetncerrncetyiuee B 5 Appendix C PRINTING FROM A MACINTOSH WORKCENTRE PE1201 ONLY Installing Software for Macintosh ccc cecee escent eee eeeeeeees C 2
76. ch information is printed on a page e Portrait prints across the width of the page letter style e Landscape prints across the length of the page spreadsheet style Orientation If you want to turn the page upside down select Rotated Landscape USING WINDOWS POSTSCRIPT DRIVER WorkCentre PE120i Only Property Page Order Pages Per Sheet Advanced Description Page Order You can set the sequence for the pages to print e Front to Back Your machine prints all pages from the first page to the last page e Back to Front Your machine prints all pages from the last page to the first page Pages Per Sheet allows you to select the number of pages you want to print per sheet 1 2 4 6 9 or 16 on the drop down list You can use advanced settings by clicking the Advanced button For details about these options see Chapter 4 Printing Tasks Xerox WC PE120 Series PS Advanced Options R a xerox WC PE120 Series PS Advanced Document Settings Lag Paper Output in Graphic Print Quality 600 dpi Normal Scaling 100 TrueType Font Substitute with Device Font i Document Options Advanced Printing Features Enabled a PostScript Options B A Printer Features Toner Save Off Image Mode Normal Paper Type Printer Default e Paper Output This option allows you to select the size of the paper loaded in the tray e Graphic This option allows you to adjust the
77. chine Options 4 Place the machine over the tray aligning the feet on the machine with the positioners in the tray Lifting handles are located at the lower edge of both sides of the machine 5 Plug the interface cable of the tray into the connector on the back of the machine 6 Load paper in the tray The instructions for loading paper in this tray are the same as for loading the standard paper tray See page 2 7 7 After loading paper you need to set the paper type and size for Tray 2 See page 2 21 D 8 Reconnect the power cord and cables and then turn the machine on Installing Machine Options Setting Tray 2 in the Printer Properties If you installed Tray 2 with your machine on the machine does not recognize it In this case you need to set the tray in the printer properties window so that you can use it for PC printing The procedure for setting the tray may differ depending on the selected printer driver To set the tray in the printer properties of the PCL 6 printer driver 1 Click the Windows Start menu 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 3 Select the Xerox WC PE120 Series PCL 6 icon 4 Click the right mouse button on the machine icon and select Properties 5 Click the Printer Configuration tab and select Tray 2 from the Optional Tray drop down list 6 Click OK To set the tray in the printer properties of the
78. chine lasts an average of 3 500 pages The actual number may be different depending on the print density of the page you print If you print a lot of graphics you may need to change the cartridge more often Redistributing Toner When the toner cartridge is near the end of its life white streaks or light printing occurs The LCD displays the warning message Toner Low You can temporarily reestablish print quality by redistributing the remaining toner in the cartridge 1 Open the front door 2 Pull the toner cartridge out and gently shake the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge NOTE If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTION Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 3 Reinstall the cartridge and close the front door Maintenance Iisa 8 8 Maintenance Replacing the Toner Cartridge When the display on the control panel shows the warning message Toner Empty the machine stops printing At this stage the toner cartridge needs to be replaced 1 Open the front door 3 Unpack the new toner cartridge and gently shake it horizontally 5 or 6 times to distribute the toner evenly inside the cartridge Save the box and the plastic bag for shipping NOTE If toner gets on your clothi
79. ckup files on the USB flash drive To back up the data 1 Insert the USB flash drive For details see page 10 2 2 Press Menu until Machine Setup appears on the top line of the display 3 Press the scroll button lt or gt until you see Export Setting on the bottom line and press Enter 4 If you want to back up the Phonebook entries when Phonebook appears on the bottom line press Enter If you want to back up the system settings of the machine select All Settings by pressing the scroll button lt 1 or gt and press Enter 5 The data is backed up in the USB flash drive If the file name is already stored on the USB flash drive you are asked to overwrite it Select Yes to overwrite the data Using USB Flash Drive Beam 10 Otherwise select No by pressing the scroll button lt 4 or P 6 To return to Standby mode press Stop Clear To restore the data 1 2 Insert the USB flash drive For details see page 10 2 Press Menu until Machine Setup appears on the top line of the display Press the scroll button lt or gt until you see Import Setting on the bottom line and press Enter Select the data type you want to restore either Phonebook or All Settings and press Enter Select the file you want to restore and press Enter The first available menu item Yes appears on the bottom line Press Enter to restore the backup fil
80. cript Drivers 1 Insert the supplied PS Driver CD into your CD ROM drive Click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive and click OK USING WINDOWS PosTScriPT DRIVER WorkCentre PE120i Only 2 When the language selection window appears select the appropriate language and then click Continue Xerox WorkCentre PE120 Series Setup English THE DOCUMENT COMPANY 3 Choose the components you want to install and then click Continue Xerox WorkCentre PE120 Series Setup Software components to install v PC Print 6 2 MB THE DOCUMENT COMPANY If you wish to install a particular software component check the box to the left of its name Continue 4 Click Continue 5 Click Finish The driver installation is now complete USING WINDOWS PosTScriPT DRIVER WorkCentre PE120i Only Using PostScript Printer Driver Features The machine automatically switches between PostScript and PCL printer languages depending on the driver you have selected Accessing Printer Properties The properties window for the Windows PostScript printer driver can be opened from the Printers folder or from an application To open the properties window from the Printers folder 1 Click the Windows Start button 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers to open the Printers window For Windows XP select Printers and Faxes 3 Select Xerox WC PE120 Series
81. ct the page layout from 2x2 3x3 4x4 or Custom If you select 2x2 the image is automatically Printing Tasks stretched to cover 4 physical pages Pp Ke WW Om A 2x2 NOY A 3x3 a D If you select Custom you can manually set the scale rate of the image in the Scale Factor input box Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster 0 15 inches H e s a Nye up D x 0 15 inches Click OK Click the Paper tab and select the paper source size and type Click OK and print the document You can complete the poster by pasting the sheets together Printing Tasks Fitting Your Document to a Selected Paper Size You can scale your print job to any paper size regardless of the original document size This can be useful when you want to check the fine details on a small document 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Fit to Page from the Type option 4 Select the correct size from the Target Page drop down list More Layout Options Type Multiple Pages per Side Poster Fit to Page Reduce Enlarge Target Page A5 148 210 mm me vj Letter 8 5 11 in to A5 148 x 210 mm 5 Click OK 6 Click t
82. ction to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria Germany Luxembourg Sweden Belgium Greece Netherlands Switzerland Denmark Iceland Norway United Kingdom France Ireland Portugal Finland Italy Spain Czech Republic Poland Bulgaria Romania In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 a technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconnected to another country s network NOTE Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Regulations USA Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such me
83. d select a watermark on the Current Watermarks section It appears in the preview image window ba Printing Preferences Layout Paper Image Options Output Options Watermark About Curent Watermarks No Watermark DRAFT TOP SECRET Preview Dek image Watermark Message Font Attributes CONFIDENTIAL 0 Name Arial C First Page Only Style Regular Message Angle Size L 115 amp j Horizontal O Vertical Anale 54 Degrees Grayscale Medium Gray XEROX 3 Click OK and start printing Printing Tasks Creating a Watermark 1 6 7 To change the print settings from your software application access printer properties See page 4 2 Click the Watermark tab Select No Watermark on the Current Watermarks section Printing Preferences Layout Paper Image Options Output Options Watermark About Current Watermarks No Watermark CONFIDENTIAL DRAFT TOP SECRET Watermark Message Font Attributes Name Arial f C First Page Only Style Regular vi Message Angle Size 120 Horizontal Grayscale Medium Gray O Vertical Angle 45 gt Degrees THE DOCUMIAT COMPANY Enter the text message you want to print in the Watermark Message box The message displays in the preview image window When the First Page Only box is checked the watermark prints on the first page only Select the watermark options You can select the font name style size and
84. dial numbers you may also enter the corresponding names To enter alphanumeric characters Getting Started 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display For example to enter the letter O press 6 labeled with MNO Each time you press 6 the display shows a different letter M N O and finally 6 You can enter special characters such as space plus sign and etc For details see Keypad Letters and Numbers on page 2 19 To enter additional letters repeat step 1 If the next letter is printed on the same button move the cursor by pressing the button and then press the button labeled with the letter you want The cursor will move to the right and the next letter will appear on the display You can enter a space by pressing 1 twice 3 When you finish entering letters press Enter Getting Started Keypad Letters and Numbers Key Assigned numbers letters or characters apre A B C 2 M N O 6 r er G H I 4 E ait S P 7 W X Y Z 9 To Sa Chee eee Mews at ae e 10 Changing Numbers or Names If you make a mistake while entering a number or name press the 4 button to delete the last digit or character Then enter the correct number or character Inserting a Pause With some telephone systems you must dial an access code 9 for example a
85. e ControlCentre provided with this machine Also allows you to scan and save documents in a USB flash drive and manage it when it is inserted into the USB port of your machine See Chapter 10 Installing a USB Flash Drive Adjusts the density of the documents for the current copy job Selects the document type for the current copy job Selects the number of copies Allows you to use special copy features such as Clone Collation Auto Fit 2 Sides on 1 page 2 4 Up multiple pages on a sheet and Poster copying O Makes a copy smaller or larger than the Original Displays the current status and prompts during an operation RS Turns on when the toner cartridge is empty 5 Uses to scroll through the available options for O the selected menu item Introduction Introduction Confirms the selection on the display Enters Menu mode and scrolls through the menus available Sends you back to the upper menu level Stops an operation at any time In Standby mode clears cancels the copy options such as the darkness the document type setting the copy size and the number of copies Starts a job Dials a number or enters alphanumeric characters Adjusts the resolution of the documents for the current fax job Allows you to send a fax to multiple destinations Allows you to store frequently dialed fax numbers as one or two digit speed dial or group dial numbers for automatic dialing and edit th
86. e and Solution e Since both Linux Printer Package and MFP driver make a symbolic link to lpr printing command which is commonly used on Unix clones it is not recommended to use both package on the same machine e If you still want to use both packages simultaneously please install the LPP first e If you want to uninstall only one of them please uninstall both packages and install that one you want to use again e If you don t want to uninstall MFP driver and install it again you may make the necessary symbolic link yourself Please log in as root user and invoke the following command In sf usr local bin xerox slpr usr bin lpr e Check if Gimp Front end has Xsane Device dialog on the Acquire menu If not you should install Xsane plug in for Gimp on the your computer You can find Xsane plug in package for Gimp on Linux distribution CD or Gimp home page For the detail information refer to the Help for Linux distribution CD or Gimp Front end application If you wish to use other kind of scan application refer to the Help for application Please avoid changing print job parameters via SLPR utility for example while a print job is in progress Known versions of CUPS server break the print job whenever print options are changed and then try to restart the job from the beginning Since Linux MFP driver locks MFP port while printing the abrupt termination of the driver keeps the port locked and the
87. e number of pages you want to print per sheet 1 2 4 6 9 or 16 on the Pages per Side drop down list More Layout Options PIR Type Multiple Pages per Side Poster O Fit to Page Reduce Enlarge Pages per Side E v Page Order Right Then Down v C Print Page Border Letter 8 5 x 11 in 5 Select the page order on the Page Order drop down list if necessary Right Then Down Left Then Down Then Down Then Right Down Left Check Print Page Border to print a border around each page on the sheet of NOTE Page Order and Print Page Border are enabled only when the number of pages per side is 2 4 6 9 or 16 Printing Tasks 6 Click OK 7 Click the Paper tab and select the paper source size and type 8 Click OK and print the document Printing Posters rO R gt 7 You can print a single page document onto 4 9 or 16 sheets of 4 paper for the purpose of pasting the sheets together to form one poster sized document D 1 To change the print settings from your software application access printer properties See page 4 2 P j 2 From the Layout tab click the More Layout Options button a 3 Select Poster from the Type option More Layout Options Type Multiple Pages per Side Fit to Page Reduce Enlarge Page Layout 2x2 o Overlap 0 15 Inches v Letter 8 5 x 11 in 4 Configure the poster option You can sele
88. e paper flexibly e Bypass tray supports letterhead envelopes labels transparencies custom sized materials postcards and heavy paper The Bypass tray can support up to 50 sheets of standard paper e The Standard 250 sheet input tray Tray1 and optional 250 sheet input tray Tray2 supports A4 letter sized paper Create professional documents e Print Watermarks You can customize your documents with words such as Confidential See page 4 20 e Print Posters The text and pictures of each page of your document are magnified and printed across the sheet of paper and taped together to form a poster See page 4 16 Save time and money e This machine automatically conserves electricity by substantially reducing power consumption when not printing e This machine meets Energy Star guidelines for energy efficiency Expand the machine capacity e This machine has 32 MB of memory which can be expanded to 160 MB e You can install an optional 250 sheet tray in your machine This tray reduces how often you have to add paper to the machine e The WorkCentre PE120i comes with a built in PostScript 3 Emulation e A Network interface enables network printing The WorkCentre PE120i comes with a built in network interface 10 100 Base TX PostScript 3 Emulation Copyright 1995 2003 Zoran Corporation All ZERAN rights reserved Zoran the Zoran logo IPS PS3 maan and OneImage are trademarks of zoran Corpo
89. e scroll button lt or gt until you see the fax job to which you want to add documents and press Enter The machine automatically stores the documents in memory and the display shows memory capacity and the number of pages For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 6 After storing the machine displays the numbers of total pages and added pages and then returns to Standby mode Faxing Canceling a Scheduled Fax 1 Press Menu unti the display Fax Feature appears on the top line of 2 Press the scroll button lt or gt to display Cancel Job on the bottom line and press Enter The display shows the last job reserved in memory 3 Press the scroll button lt or gt until you see the fax job you want to cancel and press Enter 4 When the display confirms your selection press 1 to select Yes The selected job is canceled and the machine returns to Standby mode To cancel your selection press 2 to select No Faxing Additional Features Using Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended In Secure Receiving mode all incoming faxes go into memory When the mode is deactivated any stored faxes
90. e stored numbers Also allows you to print a Phonebook list In Standby mode redials the last number or in Edit mode inserts a pause into a fax number Engages the telephone line Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine Allows you to save on toner by using less toner to print a document Allows you to save on call costs by sending a fax at a preset toll saving time Using this feature you can take advantage of lower long distance rates at night for example GETTING STARTED This chapter gives you step by step instructions for setting up your machine This chapter includes e Setting Up Your Machine Unpacking Installing the Toner Cartridge Loading Paper Connecting Telephone Line Turning the Machine On e Setting Up the Machine System Changing the Display Language Setting the Machine ID Setting the Time and Date Setting the Paper Size and Type Setting Sounds Using the Save Modes e Installing Xerox Drivers Installing Xerox drivers in Windows Using ControlCentre Setting Up Your Machine Unpacking 1 Remove the machine and all accessories from the packing carton Make sure that the machine has been packed with the following items cf NOTES e The appearance of the power cord and the telephone line cord may differ depending on your country s specifications e The CD ROMs contains the Xerox printer driver
91. e to the machine To return to Standby mode press Stop Clear IKPA Using USB Flash Drive USING YOUR MACHINE IN LINUX You can use your machine in a Linux environment This chapter includes Getting Started Installing the MFP Driver Using the MFP Configurator Configuring Printer Properties Printing a Document Scanning a Document Getting Started The supplied CD ROM provides you with Xerox s MFP driver package for using your machine with a Linux computer Xerox s MFP driver package contains printer and scanner drivers providing the ability to print documents and scan images The package also delivers powerful applications for configuring your machine and further processing of the scanned documents After the driver is installed on your Linux system the driver package allows you to monitor a number of MFP devices via fast ECP parallel ports and USB simultaneously The acquired documents can then be edited printed on the same local MFP or network printers sent by e mail uploaded to an FTP site or transferred to an external OCR system The MFP driver package is supplied with a smart and flexible installation program You don t need to search for additional components that might be necessary for the MFP software all required packages will be carried onto your system and installed automatically this is possible on a wide set of the most popular Linux clones Using Your Machine In Linux Installing the
92. ear the jam See page 9 11 occurred in the Bypass Or load paper in the Bypass tray tray correctly See page 3 6 Or the machine detects improper feeding from the Bypass tray Cancel Your machine s memory To cancel the fax job press the 1 1 Yes 2 No has become full while button to accept Yes trying to store a If you want to send the pages that document into memory have been successfully stored press the 2 button to accept No You should send the remaining pages later when memory is available COMM Error The machine has a Ask the sender to try again communication problem Delayed The delayed fax jobs Cancel unnecessary delayed fax Function Full queue is full job Document Jam The loaded document Clear the document jam See has jammed in the ADF page 9 2 Automatic Document Feeder Door Open The front door is not Close the door until it locks into securely latched place Enter Again You entered an Enter the correct item again unavailable item Low Heat Error There is a problem in the Unplug the power cord and plug it fuser unit back in If the problem persists Open Heat Error please call for service Over Heat Function You have tried to use a Reduce the number of selected Impossible combination of machine functions or use only one function functions that can not be ata time used at the same time Troubleshooting Display Group Not Available Incompatible Jam 1
93. ed in memory 4 To return to Standby mode press Stop Clear Faxing Printing Reports Your machine can print reports containing useful information The following reports are available Phonebook List This list shows all of the numbers currently stored in the machine s memory as speed dial and group dial numbers You can print this Phonebook list using the Phone Book button see page 7 27 Sent Fax Report This report shows information on the faxes you have recently sent Received Fax Report This report shows information on the faxes you have recently received System Data List This list shows the status of the user selectable copy or fax options You may print this list to confirm your changes after changing any settings Scheduled Job Information This list shows the document s currently stored for Delayed faxes or Toll Save faxes The list shows the starting time s and type s of operation s Message Confirmation This report shows the fax number the number of pages the elapsed time of the job the communication mode and the communication results for a particular fax job You can set up your machine to automatically print a message confirmation report after each fax job See page 7 4 Junk Fax Number List This list shows up to 10 fax numbers specified as junk fax numbers To add or delete numbers to or from this list access the Junk Fax Setup menu see page 7 39 When the Junk Fax Barrier
94. ee page 7 9 If you need to change the darkness see page 7 3 3 Press Manual Dial You hear a dial tone 4 Enter the receiving fax machine s number using the number keypad You can use one touch keypad For details about storing a number see page 7 19 5 When you hear a high pitched fax signal from the remote fax machine press Start NOTE When you want to cancel a fax job press Stop Clear at any time while sending Faxing Redialing the Last Number To redial the number you last called Press Redial Pause When a document is loaded in the ADF Automatic Document Feeder see page 7 6 the machine automatically begins to send For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No Confirming Transmission When the last page of your document has been sent successfully the machine beeps and returns to Standby mode When something goes wrong while sending your fax an error message appears on the display For a list of error messages and their meanings see page 9 13 If you receive an error message press Stop Clear to clear the message and try to send the document again You can set your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on page 7 4 Automatic Redialing When the number you have dialed is busy or
95. elope construction is critical Envelope fold lines can vary considerably not only between manufacturers but also within a box from the same manufacturer Successful printing on envelopes depends upon the quality of the envelopes When selecting envelopes consider the following components e Weight The weight of the envelope paper should not exceed 90g m 24Ib or jamming may occur e Construction Prior to printing envelopes should lie flat with less than 6mm 0 25in curl and should not contain air e Condition Envelopes should not be wrinkled nicked or otherwise damaged e Temperature You should use envelopes that are compatible with the heat and pressure of the machine Specifications e Size You should only use envelopes within the following size ranges Minimum Maximum Bvoass tra 76 x 127 mm 216 x 356 mm YP y 3 x 5 in 8 5 x 14 in NOTES e Use only the manual feeder to print envelopes e You may experience some paper jams when using any media with a length less than 140 mm 5 5 in This may be caused by paper that has been affected by environmental conditions For optimum performance make sure you are storing and handling the paper correctly Please refer to Paper Storage Environment on page E 8 Envelopes with Double Side Seams Double side seams construction has vertical seams at both ends of the envelope rather than diagonal seams This style may be more likely to wrinkle Be sure the seam
96. equentially through the Memory 7 26 Searching with a Particular First Letter 00000 7 26 Printing a Phonebook List ccccccceecee cesses eeeeeeeesaeeeeaaees 7 27 Sending Broadcast Faxes cccscccccseseeeecseeeeeesueeeeesuaneens 7 28 Sending a Delayed Fax cccccceescceesceeeseeeeeseneeeenseerees 7 29 Sending a PHONY FAX xisessccercatinetncceusciosevenslveavesescets 7 31 Adding Documents To a Scheduled Fax ccceeceeeeeeee ees 7 33 Canceling a Scheduled Fax cccccccceeesceeeeseeeeeeeeeeeseeeeeaas 7 34 Using Secure Receiving Mode c cccceceeeeeeesenseeeneeeenes 7 35 PRICING Ie DOES arren a aN 7 36 Using Advanced Fax SettingS cccccsceesceeesseeeesenecensees 7 38 Changing Setting Options ccceseecessesensssereeeeeneges 7 38 Advanced Fax Setting Options ccccceceeeeseeeeee eens 7 39 Chapter 8 MAINTENANCE Clearing th Memory sivenictxsapenedescsasccarsiemastanaenstenetienicoss 8 2 Cleaning Your M chine cccccecceeeseesseensceenceessenensenes 8 3 Cleaning the Outside ccccsceccseeceeeeccensceenscenneeenaes 8 3 Cleaning the INSIdE sssesiseeveccnsevsivenveceensepeestacvieeseessdes 8 3 Cleaning the Scan Unit cccece cece esac eeeeeeeeeeeeeeaeeees 8 5 Maintaining the Toner Cartridge ccccecceeesee essen seen eeaeeeas 8 6 REGISHIDULING TONEL x 2ivscevectcsewentsuecssteesescusteceveeesneans 8 7 Replacing the Toner Cartridge
97. er coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper e Remove all staples and paper clips before loading documents e Make sure any glue ink or correction fluid on the paper is completely dry before loading documents e Do not load documents that include different sizes or weights of paper e Do not load booklet pamphlet transparencies or documents having other unusual characteristics Copying Making Copies on the Document Glass 1 Lift and open the document cover 2 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass cf NOTE Make sure that no documents are in the ADF Automatic 3 Close the document cover cf NOTES e Leaving the cover open while copying may affect copy quality and toner consumption e If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open Copying 4 Customize the copy settings including number of copies copy size darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Stop Clear
98. er type For more information about print materials see Chapter 3 Paper Handling If you use cotton paper set the paper type to Thick for the best printing To use recycled paper which weighs from 75 g m to 90 g m 20 Ib to 24 Ib or colored paper select Colored Paper Make sure that Source is set to the appropriate paper tray Use the Manual Feed source when printing to special material You need to load one sheet at a time into the Bypass tray See page 3 8 If you install an optional Tray 2 and set the Tray 2 in printer properties see page D 8 you can select Tray2 Source If the paper source is set to Auto Select the machine automatically picks up print material in the following order the Bypass tray Tray 1 and optional Tray 2 This property allows you to print the first page using a different paper type from the rest of the document You can select the paper source for the first page For example load thick stock for the first page into the Bypass tray and plain paper into Tray1 Then select Tray1 in the Source option and Bypass Tray in the Cover Page option Printing Tasks Image Options Tab Use the following options to adjust the print quality for your specific printing needs See page 4 2 for more information about accessing printer properties Click the Image Options tab to display the properties shown below Printing Preferences 3 Layout Paper Image Opt
99. ers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages ata time WV 10 Press Enter to start scanning The scanned image is saved on the USB flash drive 11 When a document is loaded on the document glass the display shows Another Page on the top line after the document has been scanned into memory If you have another page remove the scanned page and load the next page on the glass Select Yes Repeat as necessary After all of the pages have been scanned select No when the display asks Another Page 12 To return to Standby mode press Stop Clear Using USB Flash Drive Managing the USB Flash Drive Changing the Default Settings When you scan a document to the USB flash drive the default scan options including scan size and scan format can be set to the most frequently used modes These settings are only available when you scan to the USB flash drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display Press Enter The display shows the available memory space for about 2 seconds a
100. es from the last page to the first page e Print Odd Pages Your machine prints only the odd numbered pages of the document e Print Even Pages Your machine prints only the even numbered pages of the document O Print Order Use Printer When this option is selected the machine Fonts uses the fonts that are stored in its memory resident fonts to print your document rather than downloading the fonts used in your document Because downloading fonts takes time selecting this option can speed up your printing time Printing Tasks Printing Tasks Collate Description When this option is selected the machine automatically sorts the copies For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document If this option is not selected the machine prints 2 copies of page 1 then 2 copies of page 2 then 2 copies of page 3 so you must sort the document yourself after printing Watermark Tab See page 4 2 for more information about accessing printer properties Click the Watermark tab to create a background image of text to print on each page of your document For details about the Watermark option see Using Watermarks on page 4 20 amp Printing Preferences A Layout Paper Image Options Output Options Watermark About Current Watermarks No Watermark CONFID
101. eypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 Faxing Faxing 6 Press Enter to confirm the number The display asks you to enter a name To assign a name to the transmission enter the name you want For details about entering characters see page 2 17 If you do not want to assign a name skip this step Press Enter The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No The machine shows the number being dialed and begins sending the document Adding Documents To a Scheduled Fax You can add documents to a delayed transmission previously reserved in your machine s memory 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button lt or gt to display Add Page on the bottom line and press Enter The display shows the last job reserved in memory 5 Press th
102. feature is turned on incoming faxes from those numbers are blocked This feature recognize the last 6 digits of the fax number set as a remote fax machine s ID Multi communication Report This report is printed automatically after sending documents from more than one location Power Failure Report This report is printed out automatically when power is restored after a power failure if any data loss occurs due to the power failure NOTE The lists you have set to print out automatically don t print out when there is no paper loaded or a paper jam has occurred Faxing Printing a Report 1 Press Menu until Report appears on the top line of the display Press the scroll button lt or gt to display the report or list you want to print on the bottom line e Phone Book Phonebook list e Sent Report Sent fax report e RCV Report Received fax report e System Data System data list e Scheduled Jobs Scheduled job information e MSG Confirm Message confirmation e Junk Fax List Junk fax number list Press Enter The selected information prints out Faxing Using Advanced Fax Settings Your machine has various user selectable setting options for sending or receiving faxes These options are preset at the factory but you may need to change them To find out how the options are currently set print the System Data list For details about printing the list see above Changing Setting Options 1
103. fect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the user guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Regulations Canada This product meets the applicable Industry Canada technical specifications The Ringer Eq
104. figurator on your desktop 2 Click the amp button to switch to Scanners Configuration 3 Select the scanner on the list id MEP Configurator slid a x Modules Scanners configuration Drivers About F Help Click your scanner Selected scanner XEROX Model WorkCentre PE120 Series on USB0 Type Flatbed Scanner XEROX Exit L When you have only one MFP device and it is connected to the computer and turned on your scanner appears on the list and is automatically selected If you have two or more scanners attached to your computer you can select any scanner to work at any time For example while acquisition is in progress on the first scanner you may select the second scanner set the device options and start the image acquisition simultaneously NOTE The scanner name shown in Scanners configuration can be different from the device name 4 Click Properties Using Your Machine In Linux 5 Load the document to be scanned face up into the ADF Automatic Document Feeder or face down on the document glass For details see page 7 6 For detailed guidelines for preparing an original document see page 5 3 6 Click Preview in the Scanner Properties window The document is scanned and the image preview appears in the Preview Pane Drag the pointer to 4 set the image area Bees Sees sxe to be scanned Default Cancel
105. first item Tray Paper displays on the bottom line Getting Started If the optional Tray 2 is installed Tray1 Size displays on the bottom line 3 If ther is no optional Tray 2 installed press Enter If the optional second tray is installed use the scroll button lt or P to select the paper tray you want to use and press Enter 4 Use the scroll button lt or gt to select the correct paper size and press Enter 5 Press Exit 6 Press the gt button to scroll to Paper Type and press Enter to access the menu item 7 Use the scroll button lt or gt to find the paper type you are using and press Enter to save it 8 To return to Standby mode press Stop Clear Getting Started Setting Sounds You can control the following sounds e Speaker You can turn on or off the sounds from the telephone line through the speaker such as the dial tone ora fax tone With this option set to Comm the speaker is on until the remote machine answers e Ringer You can adjust the ringer volume e Key Sound With this option set to On a key tone sounds each time a key is pressed e Alarm Sound You can turn the alarm sound on or off With this option set to On an alarm tone sounds when an error occurs or fax communication ends e You can adjust the volume level using the Manual Dial button of Speaker Ringer Key Sound and Alarm Sound 1 Press Menu until Sound Volume
106. from USB Drive without installing the USB flash drive Your machine automatically detects the USB flash drive and reads data stored on it 2 Press the scroll button lt or P to select the folder or file you want to print and press Enter If you see D in the front of a folder name there are one or more folders in the selected folder 3 Ifyou selected a file in step 2 go to the next step If you selected a folder in step 2 the first file name in the folder appears on the bottom line of the display You can also view the other files in the folder by pressing the scroll button lt or gt When you find the file that you want to print go to step 4 IKO Using USB Flash Drive 4 To print the selected file press Enter Start or Print from USB Drive to print the file If you selected a TIFF BMP or TXT file in step 2 you can select the number of copies to be printed by pressing the scroll button lt or gt or entering the number using the numeric keys Then press Enter to print the file 5 After printing the file the display asks if you want to print another job Select Yes to print anther jobs and repeat from step 2 Otherwise select No 6 To return to Standby mode press Stop Clear Backing Up Data Your data in the machine s memory are accidentally erased due to power failure or storage failure Backup helps you protect your Phonebook entries and the system settings by storing them as ba
107. g the Drum on page 8 10 Dropouts If faded areas generally rounded occur randomly on the page e A single sheet of paper may be defective Try reprinting the job e The moisture content of the paper is uneven or the paper has moist spots on its surface Try a different brand of paper See Paper Specifications on page E 6 e The paper lot is bad The manufacturing processes can cause some areas to reject toner Try a different kind or brand of paper e The toner cartridge may be defective See Vertical repetitive defects on page 9 23 e If these steps do not correct the problem contact a service representative Troubleshooting Condition Vertical lines Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Toner smear AaBb c AaBhCc AaBhCc AaBbCc AaBbCc PEP Troubleshooting Suggested solutions If black vertical streaks appear on the page e The drum inside the toner cartridge has probably been scratched Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 If white vertical streaks appear on the page e The surface of the LSU part inside the machine may be dirty Clean the LSU see page 8 4 The scan glass can be dirty e Clean glass with a dampended cloth See Cleaning the Scan Unit on page 8 5 If the amount of background shading becomes unacceptable e Change to a lighter weight paper See Paper Specificati
108. ges Documents with complicated fonts such as Korean or Chinese or various other types of fonts print faster in this setting Printing Tasks Printing Tasks Property Graphic Options continued Description Print Page as Bitmap When this option is selected the driver downloads any fonts as graphics When printing documents with high graphic content and relatively few TrueType fonts printing performance speed may be enhanced in this setting Print All Text Black When the Print All Text Black option is checked all text in your document prints in solid black regardless of the color it appears on the screen When this option is not checked colored text prints in shades of gray Output Options Tab See page 4 2 for more information about accessing printer properties Click the Output Options tab to access the following features Printing Preferences Aa Layout Paper Image Options Output Options Watermark About Output Options e Print Order Noma RY Qo Use Printer Fonts Qe Dcos Letter 8 5 x 11 in Print Quantity 1 Print Quality 600 dpi Favorites Printer Default v THE DOCUMIAT COMPANY Option Description Print Order You can set the sequence for the pages to print Select the print order from the drop down list e Normal Your machine prints all pages from the first page to the last page e Reverse All Pages Your machine prints all pag
109. gh a different paper supply e Ensure that the paper is loaded properly e Check the paper type and quality Both high temperature and humidity can cause paper curl See Paper Specifications on page E 6 e Turn over the stack of paper in the paper tray Also try rotating the paper 180 in the tray e Try printing to the rear output slot Wrinkles or e Ensure that the paper is loaded properly creases e Check the paper type and quality See Paper Specifications on page E 6 e Turn over the stack of paper in the paper tray Also try rotating the paper 180 in the tray e Try printing to the rear output slot Back of printouts Check for leaking toner Clean the inside of the machine See are dirty Cleaning the Inside on page 8 3 Black pages e The toner cartridge may not be installed properly Remove the cartridge and reinsert it e The toner cartridge may be defective and need replacing Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e The machine may require repair Contact a service representative PEZI Troubleshooting Condition Suggested solutions Loose toner e Clean the inside of the machine See Cleaning the Inside on page 8 3 e Check the paper type and quality See Paper Specifications on page E 6 e Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e If the problem persists
110. ghest resolution mode supported by the other fax machine Faxing of Sending a Fax Automatically 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Enter the remote fax phone number using the number keypad You can use one touch keypad speed dial or group dial numbers For details about storing a number see Automatic Dialing on page 7 19 4 Press Start 5 When a document is placed on the document glass the display shows Another Page on the top line after the document is scanned into the memory If you have the next page remove the scanned page and place the next page on the glass and select 1 Yes Repeat as necessary After all of the pages are scanned select 2 No when the display shows Another Page 6 The number is dialed and then the machine begins sending the fax when the receiving fax machine is ready NOTE When you want to cancel a fax job press Stop Clear at any time while sending Faxing Sending a Fax Manually 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs s
111. gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section Click Add to add the new watermark to the list When you finish creating click OK and start printing To stop printing the watermark select No Watermark on the Current Watermarks section Printing Tasks Editing a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Watermark tab 3 Select the watermark you want to edit on the Current Watermarks section You can change the watermark message and the options Refer to page 4 21 4 Click Update to save the changes Deleting a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Watermark tab 3 Select the watermark you want to delete on the Current Watermarks section and click Delete 4 Click OK Printing Tasks About Sharing the Machine on a Network If you work in a networked environment you can connect your machine to the network Locally Shared Machine You can connect the machine directly to a selected computer 4 which is called the host computer on the network The machine can then be shared by other users on the network through a Windows 98 Me NT 4 0 2000 XP network printer connection Printing Across a Network WorkCentre PE120i only Whether the machine is locally connected
112. grounded AC outlet Getting Started 2 Press the power switch to turn the machine on Warming Up Please Wait appears on the display indicating that the machine is now on To the AC wall jack To view your display text in another language see page 2 16 AN CAUTIONS e The fuser area inside the rear door of your machine becomes very hot when in use Take care not to burn your fingers when you access this area e Do not disassemble the machine with power on If you do you may receive an electric shock Getting Started Setting Up the Machine System Changing the Display Language To change the language that displays on the control panel follow these steps 1 Press Menu until Machine Setup appears on the top line of the display 2 When Language appears on the bottom line of the display press Enter The current setting appears on the bottom line of the display 3 Press the scroll button lt or gt until the language you want appears on the display 4 Press Enter to save the selection 5 To return to Standby mode press Stop Clear Setting the Machine ID In some countries you are required by law to indicate your fax number on any fax you send The Machine ID containing your telephone number and name or company name will be printed at the top of each page sent from your machine 1 Press Menu until Machine Setup appears on the top line of the display The first availab
113. he specifications listed on page E 4 may cause problems that may require service This service is not covered by the warranty or service agreements Paper Type Input Sources and Capacities Input Source Capacity Paper Type Optional trayi Tray 2 Plain paper 250 250 Envelopes o f s tapes a mos E a Maximum capacity may differ depending on media weight thickness and environmental conditions If you experience excessive jamming load one sheet at a time through the Bypass tray Bypass Tray Paper Handling Guidelines for Paper and Special Materials When selecting or loading paper envelopes or other special material keep these guidelines in mind e Always use paper and other materials that conform with the specifications listed under Paper Specifications on page E 6 Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use only high quality copier grade paper for the best print quality Avoid paper with embossed lettering perforations ora texture that is too smooth or too rough Paper jams may Occur Store paper in its ream wrapper until you are ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl Store unused materials at temperatures between 15 C and 30
114. he Paper tab and select the paper source and type 7 Click OK and print the document Printing Tasks Printing a Reduced or Enlarged Document You can change the size of a page s content to appear larger or smaller on the printed page 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Reduce Enlarge from the Type option 4 Enter the scaling rate in the Percentage input box You can also click the A or V button More Layout Options PS Type Multiple Pages per Side Poster Fit to Page Reduce Enlarge Percentage 25 400 9 Letter 8 5 x 11 in Reduce 90 5 Click OK 6 Click the Paper tab and select the paper source size and type 7 Click OK and print the document Printing Tasks Using Watermarks The Watermark option allows you to print text over an existing document For example you may want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all of the pages of a document There are several predefined watermarks that come with your machine and they can be modified or you can add new ones to the list Using an Existing Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Watermark tab an
115. he factory default e Copy Setup Restores all of the Copy Setup options to the factory default e Fax Setup Restores all of the Fax Setup options to the factory default e Fax Feature Cancels all of the scheduled fax jobs in the machine s memory e Advanced Fax Restores all of the Advanced Fax setting options to the factory default e Sent Report Clears all records of sent faxes e RCV Report Clears all records of received faxes e Phone Book Clears the one touch speed dial and group dial numbers stored in the memory Press Enter The selected memory is cleared and the display asks you to continue clearing the next item To clear another item repeat steps 3 and 4 OR To return to Standby mode press Stop Clear Cleaning Your Machine To maintain print quality follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur CAUTIONS e Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol solvent or other strong substances can discolor or crack the cabinet e While cleaning the inside of the machine be careful not to touch the transfer roller located underneath the toner cartridge Oil from your fingers can cause print quality problems Cleaning the Outside Clean the cabinet of the machine with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to let any water drip ont
116. hen MFP port is claimed by a scanning application Check if the MFP port is not busy Since functional components of MFP printer and scanner share the same I O interface MFP port the situation of simultaneous access of different consumer application to the same MFP port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the device The other consumer will encounter device busy response You should open MFP ports configuration and select the port assigned to your printer In the Selected port pane you can see if the port is occupied by some other application If this is the case you should wait for completion of the current job or should press Release port button if you are sure that the present owner is not functioning properly Check if your application has special print option such as oraw If oraw is specified in the command line parameter then remove it to print properly For Gimp front end select print gt Setup printer and edit command line parameter in the command item e Check if your machine is attached to your computer Make Sure that it is connected properly via the USB port and is turned on e Check if the scanner driver for you machine is installed in your system Open MFP Configurator switch to Scanners configuration then press Drivers Make sure that driver with a name corresponding to your machine s name is listed in the w
117. hout any error You can set your machine to store your faxes in memory and send them at a specified toll saving time For details about Toll Save mode see page 2 25 Toll Save Select Off to turn this feature off Select On to turn this feature on You can set the starting time and date and or the ending time and date for Toll Save mode Using the Junk Fax Barrier feature the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers This feature is useful for blocking any unwanted faxes Select Off to turn the feature off Your machine accepts all Junk Fax Setup faxes Select On to turn the feature on You can set up to 10 fax numbers as junk fax numbers using the Set option After storing numbers your machine will not accept faxes from the registered stations To delete all junk fax numbers use the All Delete option Faxing Secure Receive Prefix Dial Stamp RCV Name ECM Mode Error Correction Mode Faxing Description You can keep your received faxes from being accessed by unauthorized people For further details about setting this mode see page 7 35 You can set a prefix dial number of up to five digits This number dials before any automatic dial number is started It is useful for accessing a PABX exchange This option allows the machine to automatically print the page number and the date and time of reception at the bottom of each page of a
118. ick Start and then Icon Settings and then Printers Double click the Add Printer Local Printer and click Next Add Printer Wizard 10 The Add Printer Wizard will begin Click Next Choose How is this printer attached to your computer IFR i directly attached to pour computer click Local Printer If itis attached to another computer click Network Network printer 11 At the next screen click Have Disk and browse to your CD ROM drive Open the driver directory then open the Open Print directory then open the AddPrint directory and then choose Win98x directory and click OK ed a File mame Folders nl E DrverPrrt addPint Cancel J EG Een Ej Diver Hetwgek Pint Sy AddPtint C win2000 fe 1 rT 12The next screen will display the Xerox WC PE120 series PCL6 driver click Next 13 Click the port that the printer cable is attached to in this case USB and click Next Add Printer Wizard Click the port you want to use with this pointer and then click Next Available ports l COM1 Communications Port Communications Port Creates a ile on disk ECP Printer Port Configure Pott Cancel 14 You can type in a name for your new printer or accept the default then click Next 15 Choose Yes to print a test page and click Finish The PE120 driver will now be installed and a test page should print Getting Started Printer Driver Features Your
119. indow Problem Possible Cause and Solution The machine does not e Check if the MFP port is not busy Since functional appear on the scanners components of MFP printer and scanner share the same list continued I O interface MFP port the situation of simultaneous access of different consumer application to the same MFP port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the device The other consumer will encounter device busy response This can usually happen while starting scan procedure and appropriate message box displays To identify the source of the problem you should open MFP ports configuration and select the port assigned to your scanner MFP port s symbol dev mfp0 corresponds to LP 0 designation displayed in the scanners options dev mfp1 relates to LP 1 and so on USB ports start at dev mfp4 so scanner on USB 0 relates to dev mfp4 respectively and so forth sequentially In the Selected port pane you can see if the port is occupied by some other application If this is the case you should wait for completion of the current job or should press Release port button if you are sure that the present port s owner is not functioning properly The machine doesn t Check if a document is loaded into the machine scan Check if your machine is connected to the computer Make sure if it is connected properly if I O error is reported while scanning
120. ine This chapter includes Setting Up the Fax System Sending a Fax Receiving a Fax Automatic Dialing Other Ways to Fax Additional Features Setting Up the Fax System Faxing Changing the Fax Setup options Press Menu until Fax Setup appears on the top line of the display The first available menu item Receive Mode displays on the bottom line Press the scroll button lt or gt until you see the desired menu item on the bottom line and press Enter Use the scroll button lt or gt to find the desired status or use the number keypad to enter the value for the option you have selected Press Enter to make your selection The next Fax Setup option appears If necessary repeat steps 2 through 4 To return to Standby mode press Stop Clear Available Fax Setup Options Option Description You can select the default fax receiving mode e In Tel mode you can receive a fax by picking up the handset of the extension phone and then pressing the remote receive code see page 7 4 Alternatively you can press Manual Dial you can hear a fax tone from the remote machine and then press Start on the control panel of your machine In the Fax mode the machine answers an incoming call and immediately goes into fax reception mode In Ans Fax mode the answering machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax
121. ing pages as long as or longer than the paper loaded in the paper tray the machine can reduce the size of the document to fit the size of the paper loaded in the machine Select On if you want to automatically reduce an incoming page With this feature set to Off the machine cannot reduce the document to fit onto one page The document will be divided and printed in actual size on two or more pages When receiving a document containing pages as long as or longer than the paper installed in your machine you can set the machine to discard any excess at the bottom of the page If the received page is outside the margin you set it will print in actual size on two or more sheets of paper When the document is outside the margin and the Auto Reduction feature is turned on the machine reduces the document to fit it onto the appropriately sized paper and discard does not occur If the Auto Reduction feature is turned off or fails data outside the margin will be discarded Settings range from 0 to 30 mm The Receive Start Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine If you pick up the extension phone and hear fax tones enter the Receive Start Code The Receive Start Code is preset to 9 at the factory Settings range from 0 to 9 See page 7 16 for more information about using the code Option Description You can receive a call using the Distinctive Ring
122. intosh C 2 Windows PCL 6 printer driver 2 29 PostScript B 2 network printing locally shared printer set 4 24 notifying toner low 8 10 n up multiple pages per sheet copying 5 12 printing 4 15 O one touch dial dialing 7 20 storing 7 19 option install memory DIMM D 2 paper tray 2 D 6 orientation print 4 5 A 13 B 5 output location select 3 10 P paper guidelines 3 3 paper jam clear 9 5 paper level indicator 3 5 paper load in manual feeder 3 8 in paper tray 2 7 in the bypass tray 3 6 paper load capacity 3 2 paper size set paper tray 2 21 print 4 6 A 13 paper source set 4 7 A 13 paper type set paper tray 2 21 print 4 7 A 13 parallel connect 3 7 poster copying 5 13 printing 4 16 PostScript driver accessing B 4 errors 9 33 installing B 2 power save mode use 2 26 print order set 4 11 print quality problems solve 9 21 print resolution A 13 printer driver install Linux A 4 Macintosh C 2 Windows PCL 6 printer driver 2 29 PostScript B 2 printer properties Linux A 12 Windows PCL 6 printer driver 4 4 PostScript B 5 printer quality mode 4 8 printing fitting to a selected paper size 4 18 from Linux A 12 from Macintosh C 6 from Windows 4 2 multiple pages on one sheet 4 15 Phonebook list 7 27 posters 4 16 reduced or enlarged document 4 19 reports 7 36 watermarks 4 20 priority fax 7 31 problem solve copying 9 26 error messages 9 13 faxing 9 28 Linux 9 30 Macintosh 9 34 paper feeding 9
123. ions Output Options Watermark About Mo Print Quality Mode l 1200 dpi Image Quality F osia 300 dpi Q e Image Quality ak Use Printers Setting j O Normal O Text Enhance O Image Enhance Ge Toner Save Mode Letter 8 5x11 in Use Frinter s Setting Print Quantity 1 Jog oa On Print Quality 600 dpi Off Favorites Printer Default Q _ ___YYY 8 Graphic Options THE DOCUMIAT COMPANY Property Description Print You can select the printing resolution by choosing from 1200 dpi Image Quality 600 dpi or 300 dpi The higher the setting the sharper the printed characters and graphics Higher settings may increase the time it takes to print a document Quality Mode Some printed characters or images appear to have jagged or uneven edges Set this Image Quality option to improve the print quality of your text and image and make the characters and images appear smoother e Use Printer s Setting When you select this option this feature is determined by the setting you ve made on the control panel of the machine affecting print quality accordingly Normal This setting prints images in the normal mode Text Enhance This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character Image Enhance This setting refines the print quality of photo images Image Quality Printing Tasks Property Descriptio
124. isplay Meaning You have tried to add a fax job to the memory when 15 fax jobs have already been saved and the memory for saving memory transmission is full Memory Dial Full Memory Full The memory is full No Answer The receiving fax machine has not answered after several redial attempts NO Not Assigned The one touch or speed dial location you tried to use has no number assigned to it NO Not Available You have tried to delete the number for a delayed fax job You have used an unauthorized cartridge If you use non xerox cartridge the machine does not print Non Xerox Cartridge No Paper Add Paper Operation Not Assigned You are doing the Add Cancel operation but there are no jobs waiting Paper Jam 0 Open Close Door Paper has jammed in the tray Paper Jam 1 Open Close Door feeding area of the paper Suggested solutions Wait until some of the job in memory are sent Or delete low priority delayed jobs Delete unnecessary documents and retransmit after more memory becomes available Alternatively split the transmission into more than one Operation Try again Make sure that the receiving machine is operational Dial the number manually using the number keypad or assign the number For storing a number see Automatic Dialing on page 7 19 Verify the number to be deleted and try again Or delete the number after the delayed fax job ha
125. itting Your Document to a Selected Paper Size 4 18 Printing a Reduced or Enlarged Document ceeeeeaes 4 19 Using Watermarks c ccesecseetiveanaseessetiesetsaretceseesendetereames 4 20 Using an Existing Watermark ssssssssssssssssssrrrrrrrrrrne 4 20 Creating a Watermark s sssssssssssuununannnnunnnnnnnnnnnsnnn 4 21 Editing a Watermark ssssssssnsssnnnsnsnnnnanannnnnnnnnnnnnn 4 22 Deleting a Watermark sssssssssannnsrnnnnnnnnsennnannnnnnnnnn 4 22 About Sharing the Machine on a Network ssssssssssssssrrrses 4 23 Setting Up a Locally Shared Machine s sssssssrssssrssrereens 4 24 In Windows 98 Me ssasassessanenennnrnnnnnnnnnnnnnnnnrnrrnrrrnnas 4 24 In Windows NT 4 0 2000 XP sssssssssssssssrssnnnrrrrrrsssens 4 25 Chapter 5 COPYING Loading Paper for Copying ssssssssrsssssnsnrreresnrnrrrrennrnrne 5 2 Selecting the Paper Tray ccecesececesecensseeerseseeteseeressenens 5 2 Preparing a Document sssssarssrarsssssunnrnasnnssnsannunnnnannnna 5 3 Making Copies on the Document GIaSS cccceeeeeeeee eens 5 4 Making Copies from the Automatic Document Feeder 5 5 Setting COPY ODLIONS srccesacesieconvecescanceuxceseseiecceouscaeseaensess 5 7 DARK aare A E 5 7 Orginal TYDS sasviccowsesoscsseesarasseqareaciececeunnsseisauecoeuiaces 5 7 Reduced Enlarged Copy cccsssscececceeessceressseensaneenaes 5 8 Number of COPIES siciccesscnaraccnmeserinn aa 5 9 Using S
126. k Mode ccccecsceeesceneseeeneeeneeees 2 21 Setting the Paper Size and Type cc ccececcceeeeeeeeeeaeeeeaees 2 21 EG SOUS siecceatemtocaterns cereus cual cise ieeaiesetectiaieaeoeane 2 22 Speaker Ringer Key Sound and Alarm Sound 2 23 Speaker V lUME ssrririrvisitoprsnbii nirin Kitaa annenin 2 23 Setting the Dial Mode ccccceseseesseeereseeeteseeennenes 2 24 Using the Save Modes sssssssssssnsnnneresennnnersrunnrererennnne 2 24 Toner Save Mode siceiscetencasteaasdsescanssanssetinessieesennens 2 24 TOW Save MOOG oirrsa kani irna 2 25 Power Save Mode sssssssssesssossnrerssenrnrresrersnnresrene 2 26 Scan Lamp Save Mode s sssssssssssssssreresesesrereserensere 2 26 Xerox Driver CD CONTAINS ssssssanssnannssnansssnannnnn 2 28 Xerox Postscript Driver CD CONTAINS ccccceeeeee eee ees 2 28 Installing Xerox drivers iN WINdOWS cceceeecseeeeeeeseeeeees 2 29 System Requirements cccccsccsssceeerecsuuaceeeeeerrenuaagegs 2 29 Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port sssssssssssreressn 2 29 Installing Xerox Drivers in Microsoft Windows XP 2000 or Windows 98 ME using the Parallel port 2 31 Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port 2 32 Printer Driver Features ssrssrsnsrsnsrsnnnnsnsnensrsnannna 2 36 Using ControlCentre sssssssssesessssnrererernnrerseurerere
127. l 2a76x3507 33947K XEROX Flatbed Scanner er 7 Change the scan options in the Image Quality and Scan Area sections e Image Quality allows you to select the color composition and the scan resolution for the image e Scan Area allows you to select the page size The Advanced button enables you to set the page size manually If you want to use one of the preset scan option settings select from the Job Type drop down list For details about the preset Job Type settings see page A 16 You can restore the default setting for the scan options by clicking Default 8 When you have finished click Scan to start scanning The status bar appears on the bottom left of the window to show you the progress of the scan To cancel scanning click Cancel Using Your Machine In Linux 9 The scanned image appears in the new Image Editor window If you want to edit the scanned image use the toolbar For further details about editing an image see page A 17 10 When you are finished click Save on the toolbar 11 Select the file directory where you want to save the image and enter the file name 12 Click Save Adding Job Type Settings You can save your scan option settings to retrieve for a later scanning To save a new Job Type setting 1 Change the options from the Scanner Properties window 2 Click Save As 3 Enter the name for your setting 4 Click OK Your setting is added to the Saved Settings
128. l press the Lighten spots appears on copies Darken button to lighten the background of your copies e If no defects are on the original clean the scan unit See page 8 5 Copy image is skewed e Ensure that the original is face down on the document glass or face up in the ADF Automatic Document Feeder e Check that the copy paper is loaded correctly Blank copies print out Ensure that the original is face down on the document glass or face up in the ADF Image rubs off the copy e Replace the paper in the paper tray with paper from easily a new package e In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper jams e Fan the stack of paper then turn it over in the paper occur tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary e Ensure that the paper is the proper paper weight 75 g m 20 Ib bond paper is recommended e Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Toner cartridge produces e Your originals may contain pictures solids or heavy fewer copies than expected lines For example your originals may be forms before running out of toner newsletters books or other documents that use more toner e The machine may be turned on and off frequently e The document cover may be left open while copies are being made PJ Troubleshooting Scanning P
129. l panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button for making a 2 or 4 Up copy 6 Press Start to begin copying ha be i A Ae Poster Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF the Poster copying feature does not work 1 Place the document to be copied on the document glass and close the cover 2 Press More Features 3 Press More Features or the scroll button lt 1 or gt until Poster displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button when making a poster 6 Press Start to begin copying Your original document is divided into 9 portions Each portion is scanned and printed one by one in the following order Copying ERED Copying Changing the Default Settings The copy options including darkness original type copy size and number of copies can be set to the most frequently used modes When you copy a document the default settings are used unless they are changed by using the correspondi
130. ld be stable at 180 C 356 F the machine s fusing temperature e Arrangement Only use labels with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious jams e Curl Prior to printing labels must lie flat with no more than 13mm 5in of curl in any direction e Condition Do not use labels with wrinkles bubbles or other indications of separation Transparencies Transparencies used in the machine must be able to withstand 180 C 356 F the machine s fusing temperature CAUTION To avoid damaging the machine use only transparencies recommended for use in laser printers Specifications Numerics 2 4 up more features 5 12 2 side more features 5 11 A adding documents 7 33 ADF Automatic Document Feeder load 5 5 7 6 ADF rubber pad replace 8 13 auto fit more features 5 11 automatic dialing group 7 23 one touch 7 19 speed 7 21 automatic redialing 7 13 broadcasting faxes 7 28 bypass tray use 3 6 C canceling copy 5 5 fax 7 12 print 4 3 scan 6 5 scheduled faxes 7 34 CCD power save mode use 2 26 characters enter 2 17 cleaning drum 8 10 inside 8 3 LSU 8 4 outside 8 3 scan unit 8 5 clone more features 5 10 collation more features 5 10 components 1 5 connection AC power 2 14 extension phone 2 11 parallel 2 13 telephone line cord 2 11 USB 2 12 consumables 8 12 control panel 1 7 ControlCentre installing 2 29 B 2 sta
131. le in use you must re configure the printer port in this tab e Driver allows you to view or select another printer driver By clicking Options you can set the default device options e Jobs shows the list of print jobs Click Cancel job to cancel the selected job and select the Show completed jobs check box to see previous jobs on the job list e Classes shows the class that your printer is in Click Add to Class to add your printer to a specific class or click Remove from Class to remove the printer from the selected class 4 Click OK to apply the changes and close the Printer Properties Window j Using Your Machine In Linux Printing a Document Printing from Applications There are a lot of Linux applications that you are allowed to print from using Common UNIX Printing System CUPS You can print on your machine from any such application 1 From the application you are using select Print from the File menu 2 Select Print directly using Ipr 3 In the Xerox LPR window select the model name of your machine from the Printer list and click Properties Using Your Machine In Linux The following four tabs display at the top of the window e General allows you to change the paper size the paper type and the orientation of the documents enables the duplex feature adds start and end banners and changes the number of pages per sheet e Text allows you to specify the page margins and set the text opti
132. le menu item Machine ID displays on the bottom line 2 Press Enter The display asks you to enter the fax number Getting Started If there is a number already set the number appears 3 Enter your fax number using the number keypad NOTE If you make a mistake while entering numbers press the lt button to delete the last digit 4 Press Enter when the number on the display is correct The display asks you to enter an ID 5 Enter your name or the company name using the number keypad You can enter alphanumeric characters using the number keypad and include special symbols by pressing the O button For details on how to use the number keypad to enter alphanumeric characters see Entering Characters Using the Number Keypad on page 2 17 If you want to enter the same letter or number in succession e g SS AA 777 enter one digit move the cursor by pressing the gt button and enter the next digit If you want to insert a space in the name you can also use the gt button to move the cursor to skip the position 6 Press Enter when the name on the display is correct 7 To return to Standby mode press Stop Clear Entering Characters Using the Number Keypad As you perform various tasks you need to enter names and numbers For example when you set up your machine you enter your name or your company s name and telephone number When you store one two or three digit speed dial or group
133. lled p y i your service representative The connection cable Disconnect the printer cable and between the computer reconnect it and the machine is not connected properly The connection cable If possible attach the cable to another between the computer computer that is working properly and and the machine is print a job You can also try using a defective different printer cable The port setting is Check the Windows printer setting to incorrect make sure that the print job is sent to the correct port for example LPT1 If the computer has more than one port make sure that the machine is attached to the correct one The machine may be Check the printer properties to ensure configured incorrectly that all of the print settings are correct The printer driver may Remove the printer software and reinstall be incorrectly it installed The machine is Check the display message on the control malfunctioning panel to see if the machine is indicating a system error ERE Troubleshooting Condition The machine selects print materials from the wrong paper source A print job is extremely slow Half the page is blank The machine prints but the text is wrong garbled or incomplete Possible cause The paper source selection in the printer properties may be incorrect The job may be very complex If you are using Windows 98 Me the Spooling Setting may be set incorrectly
134. machine may be turned off out of paper Or cannot answer incoming calls Speak with the other machine operator and ask her him to sort out the problem e Try another known working fax number There may not be enough memory to store the document If the display shows a Memory Full message delete from memory any documents you no longer need and then try again to store the document You may have chosen the wrong paper settings in the user option setting For details about paper settings see page 2 21 Troubleshooting Common Linux Problems Problem The machine doesn t print The machine does not appear on the scanners list P Troubleshooting Possible Cause and Solution e Check if the printer driver is installed in your system Open MFP configurator and switch to the Printers tab in Printers configuration window to look at the list of available printers Make sure that your machine is displayed on the list If not please invoke Add new printer wizard to set up your device Check if the printer is started Open Printers configuration and select your machine on the printers list Look at the description in the Selected printer pane If its status contains stopped string please press the Start button After that normal operation of the printer should be restored The stopped status might be activated when some problems in printing occurred For instance this could be an attempt to print document w
135. me and type of your scanner Using Your Machine In Linux Switches to MPF ports configuration Shows the port type device connected to the port and status EJ MFP Configurator x MFP Ports Configuration In this window you can view the list of available MFP ports check the status of each port and release a port that is stalled in busy state when its owner is terminated for any reason MFP ports configuration Seeoee idevimfpO Jdevimfp idevimfp2 J devimfp3 MEEME eS Ve VWs Ww W W el Releases the selected idevimfpS idevimfp6 idevimfp7 idlevimfpS devimfp9 Help po rt fdewimfpi dewimfpi 1 merresh Renews the available plese ort _ ports list z lt xo Shows all of the available ports Selected port srt type USB Device WorkCentre PE120 Series Port is unused XEROX Fai Sharing Ports Between Printers and Scanners Your machine may be connected to a host computer via the parallel port or USB port Since the MFP device contains more than one device printer and scanner it is necessary to organize proper access of consumer applications to these devices via the single I O port The Xerox MFP driver package provides an appropriate port sharing mechanism that is used by Xerox printer and scanner drivers The drivers address their devices via so called MFP ports The current status of any MFP po
136. n 650 mm 25 6 in Getting Started Installing the Toner Cartridge 1 Open the front door 2 Remove the starter toner cartridge from its bag Gently Shake the cartridge 5 or 6 times to distribute the toner Thoroughly shaking the cartridge will assure maximum copies per cartridge NOTE If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTIONS e To prevent damage do not expose the toner cartridge to light for more than a few minutes Cover it with a piece of paper if left exposed for more than a few minutes e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area Getting Started 3 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely 4 Close the front door Make sure that the door is securely closed NOTE When printing text at 5 coverage you can expect a toner cartridge life of approximately 3 500 for the Standard Capacity Print Cartridge and 5 000 for the High Capacity print Cartridge 3 500 pages for the toner cartridge that is shipped with the machine Getting Started Loading Paper The paper tray can hold a maximum of
137. n Toner Save Selecting this option extends the life of your Mode toner cartridge and reduces your cost per page without a significant reduction in the print quality e Use Printer s Setting When you select this option the Toner Save feature is determined by the setting you ve made on the control panel of the machine affecting print quality accordingly On Select this option to allow the machine to use less toner on each page Off When you do not need to save toner to print a document select this option Graphic You can use advanced settings by clicking Options the Graphic Options button Graphic Options Print Options i Print Page as Graphics Print Text as Bitmap Prtint Page as Bitmap C Print All Text Black Print Options This option determines how the driver tells the machine to image the text in your document Select the appropriate setting according to the status of your document e Print Page as Graphics When this option is selected the driver will download any TrueType fonts that are used in your document that are not already stored resident in your machine If after printing a document you find that the fonts did not print correctly choose Print Text as Bitmap and resubmit your print job The Print Text as Bitmap setting is often useful when printing Adobe e Print Text as Bitmap When this option is selected the driver downloads the font data as bitmap ima
138. n scan and save documents in the USB flash drive by pressing Scan to For details see page 6 5 NOTES e To scan with your machine you must install the MFP driver e Scanning is done through the same LPT or USB port currently assigned for your printer port Scanning From the Control Panel to an Application 1 Make sure that your machine and computer are turned on and properly connected to each other 2 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter and press the scroll button lt or P to select an application to which you want to send the scanned image 5 Press Start The selected application window opens Adjust the scan settings and start scan For details please refer to the User s Guide of the application Scanning Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the standard components provided by Microsoft Windows XP and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily manipulate images without using additional software NOTE The WIA driver works only with Windows XP and via the USB port 1 L
139. n earth connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Do not allow anything to rest on the power cord Do not locate the product where persons will step or trip on the cord Use of an extension cord with this product is not recommended or authorized Users should check building codes and insurance requirements if a properly earthed extension cord is to be used Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating Disconnect Device for this product is the power cord To remove all electrical power to the product disconnect the power cord from the power receptacle Your equipment is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Unplug this product from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials may result in poor performance and could create a hazardous situation Do not use aerosol cleaners Follow the instructions in the User Guide for proper cleaning methods Never use supplies or cleaning materials for purposes other than those fo
140. nd listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number A appears on the display at the corresponding location Getting Started Setting the Time and Date The current time and date are shown on the display when your machine is on and ready to work All of your faxes will have the time and date printed on them cf NOTE If power to the machine is cut off you may need to reset the correct time and date once the power has been restored 1 Press Menu until Machine Setup appears on the top line of the display Press the scroll button lt or gt to display Date amp Time on the bottom line and press Enter Enter the correct time and date using the number keypad Month 01 12 Day 01 31 Year requires four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 cf NOTE The date format may differ from country to country Getting Started You can also use the scroll button lt or gt to move the cursor under the digit you want to correct and enter a new number To select AM or PM for 12 hour format press the or button or any number button When the cursor is not under the AM or PM indicator pressing the or button immedia
141. nd the first available menu item Auto Scan appears on the bottom line of the display Press the scroll button lt or P until Scan Setup appears on the bottom line of the display Press Enter The first available menu item Scan Size appears on the bottom line Press Enter Press the scroll button lt or gt and select the size of the image to be scanned Press Enter to make your selection Press the gt button to scroll to Scan File Type and press Enter to access the menu 10 Press the scroll button lt or gt and select the file format in which the document is to be scanned You can select BMP TIFF PDF or JPEG 11 Press Enter Using USB Flash Drive 12 If you selected BMP in step 10 you are asked to select a color format Color Gray or Mono by pressing the scroll button lt 4 or gt If you selected TIFF or PDF in step 10 you can save a multiple page document as a single file After you select TIFF or PDF the machine displays Multi Page Scan and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages ata time 13 Press Enter to make your selection 14 To return to Standby mode press Stop Clear Deleting an Image File To delete an image file th
142. nd used it loses moisture causing streaks and smudging Humid weather or water coolers can cause the humidity to increase in a room As paper is opened and used it absorbs any excess moisture causing light print and dropouts Also as paper loses and gains moisture it can become distorted This can cause paper jams Care should be taken not to purchase more paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important to prevent damage to large supplies of paper Unopened paper in sealed reams can remain stable for several months before use Opened packages of paper have more potential for environment damage especially if they are not wrapped with a moisture proof barrier The paper storage environment should be properly maintained to ensure optimum performance The required condition is 20 to 24 C 68 to 75 F with a relative humidity of 45 to 55 The following guidelines should be considered when evaluating the paper s storage environment e Paper should be stored at or near room temperature e The air should not be too dry or too humid e The best way to store an opened ream of paper is to rewrap it tightly in its moisture proof wrapping If the machine environment is subject to extremes unwrap only the amount of paper to be used during the day s operation to prevent unwanted moisture changes Envelopes Env
143. ne to on line Make sure that the correct printer driver has been selected in Chooser If the machine resides on a network with multiple zones make sure that the correct zone is selected in the AppleTalk Zones box in Chooser Make sure that AppleTalk is on the button next to Active is selected in Chooser You may need to restart the computer to activate the change Printing Errors Problem Possible Cause and Solution You cannot use the Background Printing has not been selected computer while the e For LaserWriter 8 3 turn Background Printing on in the machine is printing Chooser Status messages will now be redirected to the Print Monitor allowing you to continue working while the computer is processing data to be sent to the machine e For LaserWriter 8 4 or higher turn Background Printing on at the Print window or f P ZI Troubleshooting gt USING USB FLASH DRIVE This chapter explains how to use a USB flash drive with your machine This chapter includes About USB Flash Drives Installing a USB Flash Drive Scanning to USB Flash Drive Managing the USB Flash Drive Printing From the USB Flash Drive Backing Up Data About USB Flash Drives USB flash drives are available with various memory capacities to give you enough room to store documents presentations downloaded music and videos high resolution photographs or whatever other files you want to take with you Simply insert a USB fla
144. ng buttons on the control panel To create your own default settings 1 Press Menu on the control panel until Copy Setup appears on the top line of the display The first menu item Default Change appears on the bottom line 2 Press Enter to access the menu item The first setup option Lighten Darken appears on the bottom line 3 Press the scroll button lt or gt to scroll through the setup options 4 When the option you want to set appears press Enter to access the option 5 Change the setting using the scroll button lt or gt You can also enter the value using the number keypad 6 Press Enter to save the selection 7 Repeat steps 3 through 6 as needed 8 To return to Standby mode press Stop Clear NOTE While you are setting copy options pressing Stop Clear cancels the changed settings and restores their default status Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings if you do not start copying after changing them on the control panel 1 Press Menu on the control panel until Copy Setup appears on the top line of the display 2 Press the scroll button lt or gt to display Timeout on the bottom line 3 Press Enter to access the menu item 4 Press the scroll button lt or gt until the status you want appears on the display You can select from 15 30 60 120 and 180 seconds Selecting
145. ng wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTION Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely Groove Maintenance 8 9 sL Maintenance Setting the Notify Toner Option If you set the Notify Toner menu option to On your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced The fax number is preset by your dealer when you bought your machine If machine was purchased directly from XEROX then there will NOT be a preset fax number 1 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line 2 Press the scroll button lt or gt to display Notify Toner on the bottom line and press Enter 3 Press the scroll button lt or gt to change the setting Select On to enable this feature Selecting Off disables this feature 4 Press Enter to save the
146. ng e Use long grain paper Symptom Problem with Paper Solution Problems with feeding Ragged edges Use good quality paper NOTES e Do not use letterhead paper printed with low temperature inks such as those used in some types of thermography e Do not use raised or embossed letterhead e The machine uses heat and pressure to fuse toner to the paper Insure that any colored paper or preprinted forms use inks that are compatible with this fusing temperature 200 C or 392 F for 0 1 second Paper Specifications Category Specifications Must not scorch melt offset or release hazardous Fusing compatibility emissions when heated to 200 C 392 F for 0 1 second Moisture content 4 6 by weight Paper Output Capacity Output Location Capacity Face down output tray 150 sheets of 75 g m bond 20 Ib paper Face up output slot 1 sheet of 75 g m bond 20 Ib paper Paper Storage Environment Paper storage environmental conditions directly affect the feed operation Specifications Ideally the machine and paper storage environment should be at or near room temperature and not too dry or humid Remember that paper is hygroscopic it absorbs and loses moisture rapidly Heat works with humidity to damage paper Heat causes the moisture in paper to evaporate while cold causes it to condense on the sheets Heating systems and air conditioners remove most of the humidity from a room As paper is opened a
147. ng operations ETA Troubleshooting Solving Other Problems The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists please call for service Paper Feeding Problems Condition Suggested solutions Paper is jammed Clear the paper jam See page 9 5 during printing Paper sticks together e Ensure that there is not too much paper in the paper tray The paper tray can hold up to 250 sheets of paper depending on the thickness of your paper e Make sure that you are using the correct type of paper See Paper Specifications on page E 6 e Remove paper from the paper tray and flex or fan the paper e Humid conditions may cause some paper to stick together e Try a different brand of paper Multiple sheets of e Different types of paper may be stacked in the paper tray paper do not feed Load paper of only one type size and weight e If multiple sheets have caused a paper jam clear the paper jam See page 9 5 Paper does not feed e Remove any obstructions inside the machine into the machine e Paper has not been loaded correctly Remove paper from the tray and reload it correctly e There is too much paper in the paper tray Remove excess paper from the tray e The paper is too thick Use only paper that meets the specifications required by the machine See Paper Specifications on page
148. ng the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and dry Document cover i SAA Document glass 4 Wipe the underside of the white document cover and white sheet until it is clean and dry 5 Close the document cover Maintenance iste EJ Maintenance Maintaining the Toner Cartridge Toner cartridge storage To get the most from the toner cartridge keep the following guidelines in mind e Do not remove the toner cartridge from its package until ready for use e Do not refill the toner cartridge The machine warranty does not cover damage caused by using a refilled cartridge e Store toner cartridges in the same environment as your machine e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Saving toner To save toner press the Toner Save button on the control panel see page 2 24 The button backlight turns on Using this feature extends the life of the toner cartridge and reduces your cost per page but it also reduces print quality Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require When printing text at ISO 19752 5 coverage a new toner cartridge lasts an average of 3 500 or 5 000 pages The original toner cartridge supplied with the ma
149. nnect to your Personal Computer PC Start your PC and turn on the PE120 2 Insert the Xerox Drivers CD into the CD ROM drive From within Microsoft Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive and click OK Getting Started 3 When the language selection window appears select the appropriate language and then click Continue Xerox WorkCentre PE120 Series Setup English THE DOCUMENT COMPANY 4 Choose the components you want to install and then click Continue Xerox WorkCentre PE1 20 Series Setup Software components to install MV PC Print 18 3 MB V PC Scan 15 0 MB THE DOCUMENT COMPANY V ControlCentre 4 0 MB If you wish to install a particular software component check the box to the left of its name Continue 5 Click Continue 6 Click Finish The driver installation is now complete Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port 1 Plug the USB cable into the PE120 and connect to your Personal Computer PC Start your PC and turn on the PE120 Getting Started 2 Insert the Xerox Drivers CD into the CD ROM drive 3 The Add New Hardware Wizard will display Click Next 4 Confirm that the radio button Search for the best driver for your device is chosen Click Next i In Windows Millennium ME the add Hardware Wizard will search and find the scan driver Click Finish when
150. nstalled and configured 4 Click Install Install Software on your PC On line Regis ration Software Uninstall Using Your Machine In Linux 5 When the welcome screen appears click Next CJ Xerox MFP Installer Welcome to the Xerox MFP drivers installation wizard This program will install all necessary software for Xerox multi functional printers MFP Click Next to continue with the Setup program lt Back Next gt Help 6 When the installation is complete click Finish v Xerox MFP Installer Xerox MFP drivers are successfully installed Please logon your system once again for all the installation settings to take effect r User Registration Do you want to register yourself as a user of Xerox Printer Being registered you will become a member of Xerox Printer community and will gain access to various services E Yes want to be registered as user The installation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience If you have any difficulties consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications such as MFP Configurator or Image Editor Using Your Machine In Linux Uninstalling the MFP Driver 1 When the Administrator Login window appears type in root in the Login field and enter the system password of NOTE Yo
151. nter the group number you want to edit or select the group number by pressing the scroll button lt 1 or gt and press Enter 6 Press a one touch dial button or enter the speed dial number you want to add or delete You can also select the one touch dial number or speed dial number you want to delete by pressing the scroll button lt or gt 7 Press Enter 8 When you enter the specific number in the group the display shows Delete When you enter a new number the display shows Add 9 Press Enter to add or delete the number 10 To change the group name press Exit 11 Enter a new group name and press Enter 12 If you want to edit another group press Enter and repeat from step 5 Or To return to Standby mode press Stop Clear Sending a Fax Using Group Dialing Multi address Transmission You can use group dialing for Broadcast or Delayed transmissions Follow the procedure of the operation Broadcast fax see page 7 28 Delayed fax see page 7 29 Priority fax see page 7 31 When you come to a step in which the display asks you to enter the receiving fax number e For a one digit group number press and hold the appropriate digit button e For a two or three digit group number press the first digit button s and press and hold the last digit button You can use only one group number for one operation Then continue the procedure to complete the desired operation Your machine automatic
152. nting which can cause paper jams Exposed adhesive can also cause damage to machine components Do not load a sheet of them through the machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged e Do not use Carbonless paper and Tracing paper Use of these types of paper could result in chemical smells and could damage your machine Loading Paper In the Standard Tray Load the print material you use for the majority of your print jobs in the standard tray The standard tray can hold a maximum of 250 sheets of 20 Ib plain paper You can purchase an optional paper tray Tray 2 and attach it below the standard tray to load an additional 250 sheets of paper See page D 6 for more information about installing the optional Tray 2 Paper Handling The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray When the tray is empty the indicator of the bar is completely lowered w Paper full Mahe Paper empty a To load paper pull open the paper tray and load paper with the side to be printed on face down You can load letterhead paper with the design side face down The top edge of the sheet with the logo should be placed at the front of the tray For details about loading paper in the paper tray see Loading P
153. o or into the machine Cleaning the Inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print quality problems such as toner specks or smearing Cleaning the inside of the machine clears or reduces these problems 1 Turn the machine off and unplug the power cord Wait for the machine to cool down 2 Open the front door and pull the toner cartridge out lightly pushing it down Set it on a clean flat surface Maintenance Wise 8 4 CAUTIONS e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity CAUTION Do not touch the black transfer roller inside the machine 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black 5 Reinsert the toner cartridge and close the door 6 Plug in the power cord and turn the machine on Maintenance Cleaning the Scan Unit Keeping the scan unit clean helps ensure the best possible copies We suggest that you clean the scan unit at the start of each day and duri
154. o return to Standby Mode ER Troubleshooting Printing Quality Problems If the inside of the machine is dirty or paper has been loaded improperly you may notice a reduction in print quality See the table below to clear the problem Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page e The toner supply is low You may be able to temporarily extend the toner cartridge life See Redistributing Toner on page 8 7 If this does not improve the print quality install a new toner cartridge e The paper may not meet paper specifications for example the paper is too moist or too rough See Paper Specifications on page E 6 e If the entire page is light the print resolution setting is too low or the toner save mode is on Adjust the print resolution and turn the toner save mode off See page 4 8 and page 2 24 respectively e A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning See Cleaning the Drum on page 8 10 e The surface of the LSU part inside the machine may be dirty Clean the LSU see page 8 4 Toner specs e The paper may not meet specifications for example the paper is too moist or too rough See Paper Specifications on page E 6 e The transfer roller may be dirty Clean the inside of your machine See Cleaning the Inside on page 8 3 e The paper path may need cleaning See Cleanin
155. oad the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 From the Start menu on your desktop window select Settings Control Panel and then Scanners and Cameras 3 Double click your machine icon The Scanner and Camera Wizard launches 4 Choose your scanning preferences and click Preview to see how your preferences affect the picture Scanner and Camera Wizard Choose Scanning Preferences Choose your scanning preferences and then click Preview to see how your preferences affect the picture Picture type E Color picture paai Grayscale picture By Black and white picture or text Custom Custom settings Paper source Flatbed REZ scanning 5 Click Next 6 Enter a picture name and select a file format and destination to save the picture 7 Follow the on screen instructions to edit the picture after it is copied to your computer NOTE If you want to cancel the scan job press the Stop Clear button on the control panel Scanning to USB Flash Drive Using a USB flash drive you can scan and save documents in the USB flash drive by pressing Scan to on the control panel For details about scanning see Scanning to USB Flash Drive on page 10 3 Scanning KAJ Scanning NS FAXING This chapter gives you information about using your machine as a fax mach
156. ocument NOTE The Another No prompt does not appear if you have added numbers for another broadcast or delay fax job You must wait until the job is completed 6 To enter more fax numbers press 1 to select Yes and repeat steps 4 and 5 You can add up to 10 destinations Note that you cannot use more than one group dial number in any one broadcast 7 When you finish entering fax numbers press 2 to select No at the Another No prompt The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No The machine begins sending the document to the numbers you entered in the order in which you entered them Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Press Menu until Fax Feature appears on the top line of the display The first available menu item Delay Fax displays on the bottom line Press Enter Enter the number of
157. on you will need another telephone line at your location or someone available to dial your fax number from outside To set up the DRPD mode 1 Press Menu until Fax Setup appears on the top line of the display The first available menu item Receive Mode displays on the bottom line 2 Press the scroll button lt or gt until you see DRPD Mode on the bottom line and press Enter 3 When Set displays on the bottom line press Enter Waiting Ring appears on the display 4 Call your fax number from another telephone It is not necessary to place the call from a fax machine Faxing 5 When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes learning the LCD displays End DRPD Setup If the DRPD setup fails DRPD Ring Error appears Press Enter when DRPD Mode displays and retry from step 3 6 To return to Standby mode press Stop Clear When the DRPD feature is set up the DRPD option is available in the Receive Mode menu To receive faxes in the DRPD mode you need to set the menu to DRPD see page 7 5 NOTES e DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line e After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to
158. on the display The display prompts you to enter a location number showing the first available number Enter a speed dial number between 0 and 199 using the number keypad or the scroll button lt or gt and press Enter If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Exit Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the display To assign a name to the number enter the name you want For details about entering characters see page 2 17 OR If you do not want to assign a name skip this step Press Enter when the name appears correctly or without entering a name To store more fax numbers repeat steps 4 through 7 OR To return to Standby mode press Stop Clear Faxing Faxing Sending a Fax using a Speed Dial Number 1 Feed the document s face up into the ADF Or Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Enter the speed dial number e For a one digit speed dial number press and hold the appropriate digit button e For a two or three digit speed dial number press the first digi
159. ons on page E 6 e Check the machine s environment very dry low humidity or high humidity higher than 80 RH conditions can increase the amount of background shading e Remove the old toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e Clean the inside of the machine See Cleaning the Inside on page 8 3 e Check the paper type and quality See Paper Specifications on page E 6 e Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e The fuser may be damaged Contact a service representative Condition Suggested solutions Vertical repetitive If marks repeatedly appear on the printed side of the page at defects even intervals e The toner cartridge may be damaged If a repetitive mark AaBbCc occurs on the page at intervals of 75 4 mm print a AaBbCc_ cleaning sheet several times to clean the cartridge see AaBbCc Cleaning the Drum on page 8 10 After the printout if AaBbCc you still have the same problems remove the toner AaBbCc cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 Parts of the machine may have toner on them If the defects occur on the back of the page the problem will likely correct itself after a few more pages If a repetitive mark occurs on the page at intervals of 77 8 mm the fuser may be damaged Contact a service representative If a repetitive mark
160. ons such as spacing or columns e Graphics allows you to set image options that are used when printing images files such as color options image size or image position e Device allows you to set the print resolution paper source and destination 5 Click OK to apply the changes and close the Xerox WC PE120 Series Properties window 6 Click OK in the Xerox LPR window to start printing 7 The Printing window appears allowing you to monitor the status of your print job To abort the current job click Cancel Printing Files You can print many different types of files on the Xerox MFP device using the standard CUPS way directly from the command line interface The CUPS Ipr utility allows you do that But the drivers package replaces the standard Ipr tool by a much more user friendly Xerox LPR program To print any document file 1 Type pr lt file_name gt from the Linux shell command line and press Enter The Xerox LPR window appears When you type only pr and press Enter the Select file s to print window appears first Just select any files you want to print and click Open 2 Inthe Xerox LPR window select your printer from the list and change the printer and print job properties For details about the properties window see page A 12 3 Click OK to start printing Using Your Machine In Linux Scanning a Document You can scan a document using the MFP Configurator window 1 Double click the MFP Con
161. operating system used computing performance application software con necting method media type media size and job complexity kCompatible with PCL6 Version 2 1 Please visit www Xerox com to download the latest software version Specifications Facsimile Specifications Item Description Compatibility ITU T Group 3 i i Public Switched Telephone Network PSTN or behind Applicable line PABX Data coding MH MR MMR ECM Mode and JPEG for color fax transmission Modem speed 33 6 Kbps Approx 3 seconds page Transmission speed i Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Platen 297 mm ADF 400 mm Standard 203 x 98 dpi Resolution Fine 203 x 196 dpi Super Fine 300 x 300 dpi 203 x 392 dpi Halftone 256 levels One touch dialing up to 40 numbers Maximum document length Auto dialer Ave Speed dialing up to 200 numbers Specifications Paper Specifications Overview Your machine accepts a variety of print materials such as cut sheet paper including up to 100 recycled fiber content paper envelopes labels transparencies and custom size paper Properties such as weight composition grain and moisture content are important factors affecting the machine s performance and the output quality Paper that does not meet the guidelines outlined in this user s guide can cause the following problems e Poor print quality e
162. ows XP or Windows 2000 using the USB port 1 Plug the USB cable into the PE120 and connect to your Personal Computer PC Start your PC and turn on the PE120 2 Insert the Xerox Drivers CD into the CD ROM drive Getting Started Getting Started 3 The Found New Hardware Wizard will display Confirm that the radio button Install the software automatically is chosen Click Next Found New Hardware Wizard Welcome to the Found New Hardware Wizard This wizard helps you install software for WorkCentre PE120 Senes G If your hardware came with an installation CD S or floppy disk insert it now What do you want the wizard to do O Instal from a ist c or pae location Advanced Click Next to continue The Wizard will begin to install the scan driver for the PE120 When the Completing the Found New Hardware Wizard screen displays click Finish The scan driver for the PE120 is now loaded The Found New Hardware Wizard will display Confirm that the radio button Install the software automatically is chosen Click Next The Wizard will begin to install the PCL Print driver for the PE120 The Hardware Wizard will search the CD ROM drive for the print driver and will display the following screen Faund Hew Harchyare Wizard Finse geet He hesi match ie pom hudan a bn it hakr Lo Ham WE PED terar PILE Qaserpher Wenn Hamiin Laan Led Padefe nira A 100I Hesia eb eden ug BL tl aaan TAME
163. pecial Copy Feature cccceccceseeeeeeeseeeeeeeeeeneeeeggs 5 9 CIONG COPYING scicecssevscaniciqusseniaveacgetacnssannveaarineaeneces 5 10 Colan CODY ING aen N 5 10 Auto Fit CODVING ations tecsdewnceateasvetetanunenaedexetohendauecs 5 11 2 Sides on 1 Page Copying ssssssssssssssnnnnnnnnnsnnnsnnn 5 11 2 Up OF 4p CODY ING sicscensecessaeaiserscananescieemnearasecnss 5 12 Pastor COD WING curer ce vecanensess see i 5 13 Changing the Default SettingS ccccesseeeeeeeeeeeeeeesenens 5 14 Setting the Time Out Option ccceseceesseeereeeeeteseeenaenes 5 15 Chapter 6 SCANNING SCANMING BASICS sorties raiscacertircuwnneiasnaiiriniasiecaatenaanans 6 2 Scanning From the Control Panel to an Application 6 3 Scanning Using the WIA Driver ccccecceeeeeeeeeeeeeeeeaeeees 6 4 Scanning to USB Flash Drive cccesceeeeeeeeeeeesseeeeeeeseeeeees 6 5 Chapter 7 FAXING Changing the Fax Setup Options ccecceee esses eeeeeeeeeeeees 7 2 Available Fax Setup Options ccccccccseeeeeseeeeeeeeeesaeeneeas 7 3 Loading a DOCUIMGIU civceccivatavanvecsiadeiaiceanaserteestiiiaseannaee 7 6 Selecting the Paper Tray cccccccccceseeeeeeeeeeeeesueeeeetssgenerees 7 9 Adjusting the Document Resolution cc cece ee seeeeeeeeeeeas 7 9 Sending a Fax Automatically ccccceecesee essen eeeeeeaeeeeas 7 11 Sending a Fax Manually ccccceccceeeceeesceeneeeeeseenseeenss 7 12 Redialing the Last N
164. print quality for your specific printing needs Document Options This options allow you to set the PostScript options or printer features such as the toner save mode and image mode EAJ Usinc Winpows PostScript Driver WorkCentre PE120i Only Paper Quality tab The Paper Quality tab allows you to select the paper tray you will use for the print job amp Printing Preferences Aa Layout Paper Quality 1 e T ray Selection Paper Source Sutomatically Select OK Cancel Property Description Make sure that Paper Source is set to the appropriate paper tray Use the Manual Feed source when printing on special material You need to load one sheet at a time into the Bypass tray See page 3 8 If you install an optional Tray 2 and set Tray 2 in printer properties see Tray Selection page D 8 you can select Tray2 If the paper source is set to Automatically Select the machine automatically picks up print material in the following order the Bypass tray Tray 1 and optional Tray 2 USING WINDOWS POSTSCRIPT DRIVER WorkCentre PE120i Only S A USING WINDOWS PosTScripT DRIVER WorkCentre PE120i Only PRINTING FROM A MACINTOSH WORKCENTRE PE1201 ONLY Your machine supports Macintosh systems with a built in USB interface or an optional 10 100 Base TX network interface card When you print a file from a Macintosh computer you can use the PostScript driver by
165. printer drivers support the following standard features e Paper source selection e Paper size orientation and media type e number of copies The following table lists a general overview of features Supported by your printer drivers PostScript WorkCentre PE120i only PCL 6 Printer Driver Feature Toner Save Print quality option Poster printing Multiple pages per sheet N up Fit to page printing Scale printing Different source for first page Watermark TrueType fonts option Getting Started Using ControlCentre Using ControlCentre you can create and edit Phonebook entries from your computer and set up print and scan system data options You can also configure the destination launches when you use the Scan to button on the control panel see page 2 38 and update the firmware of the machine see page 2 40 1 To install the Xerox Control Centre insert the supplied Xerox Drivers CD 2 From within Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive 3 When the language selection window appears select the appropriate language and then click Continue 4 Choose Control Centre if not already selected and then click Continue Xerox WorkCentre PE1 20 Series Setup Software components to install V PC Print 18 3 MB V PC Scan 15 0 MB THE DOCUMENT COMPANY V ControlCentre 4 0 MB If you wish to install a particular softw
166. r Up to 22 pages per minute Copy speed A4 Up to 20 pages per minute Scan 600 x 300 Text Mixed 600 x 600 Photo Copy resolution l Print 600 x 600 Text Mixed Photo Platen 25 400 ADF 25 100 Multiple copies 1 99 pages Specifications Zoom rate Item Description Gray scale 128 levels Copy Speed is based on Single Document Multiple Copy Printer Specifications Item Description Printing method Laser Beam Printing i Letter Up to 22 PPM pages per minutes Printing spee eee A4 Up to 20 PPM pages per minutes a Standby mode 10 seconds First printing time Power save mode 50 seconds Paper tray Letter A4 Legal Folio Executive B5 Bypass tray Letter Legal A4 Folio Executive A5 A6 l Envelope 10 Envelope DL Envelope C5 Envelope C6 Paper size JIS B5 Monarch Envelope Min 76 xX 127 mm 3 x 5 in Max 216 x 356 8 5 x 14 in 600 x 600 dpi 1200 x 600 dpi Emulation PCL 6 Compatible SPL PostScript 3 WorkCentre PE120i only e PCL driver Windows 98 2000 NT 4 0 Me XP e Various Linux OS USB only Printer drivers PS driver WorkCentre PE120i only Windows 98 2000 NT 4 0 Me XP Macintosh OS 8 6 9 2 DRESI 32 MB Max 160 MB Memory 16 32 64 128 MB optional memory available Use only the Xerox approved DIMM Inteface IEEE 1284 Parallel USB 2 0 Ethernet 10 100 Base TX WorkCentre PE120i only Print speed will be affected by
167. r machine Ien D O00 EI 3 Connect the other end of the cable to the USB port on your computer Getting Started Using a Parallel Cable NOTE Connecting the machine to the parallel port of the computer requires a certified parallel cable You need to buy an IEEE 1284 compliant parallel cable that is 3 m or less in length 1 Make sure that both the machine and the computer are turned off 2 Connect the parallel cable to the parallel connector on your machine Push the metal clips down to fit inside the notches on the cable plug 3 Connect the other end of the cable to the parallel interface port on your computer and tighten the screws Getting Started For Network Printing WorkCentre PE120i only You can attach your machine to a network using an Ethernet cable UTP cable with RJ 45 connector The WorkCentre PE120i has a built in network interface card 1 Make sure that both the machine and the computer are turned off 2 Plug one end of the Ethernet cable into the Ethernet network port on your machine 3 Plug the other end of the cable into a network LAN connection NOTE After connecting the machine you need to configure the network parameters on the control panel See System Administration Guide Turning the Machine On 1 Plug one end of the supplied three pronged electrical cord into the AC socket on the machine and the other end into a properly
168. r which they were intended Keep all supplies and materials out of reach of children Do not use this product near water wet locations or outdoors Do not place this product on an unstable cart stand or table The product may fall Causing personal injury or serious damage to the product Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The product should never be located near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provided Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Never remove covers or guards that require a tool for removal unless directed to do SO in a Xerox approved maintenance kit Never defeat interlock switches Machines are designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the machine will not operate with covers opened Do not put your hands into the fuser area located just inside the exit tray area as you may be burned Quality Standards The product is manufactured under a registered ISO9002 Quality system If
169. ration 136 PS3 fonts Contains UFST and MicroType from Agfa Monotype Corporation Print in various environments e You can print in Windows 98 Me NT 4 0 2000 XP e Your machine is compatible with various Linux e Your machine is compatible with various Macintosh WorkCentre PE120i only e Your machine comes with both the USB and Parallel interface The Parallel interface is available depending on your country e You can also use a Network interface The WorkCentre PE120i comes with a built in network interface 10 100 Base TX Introduction Introduction Use a USB flash drive If you have a USB flash drive you can use it in various ways with your machine e You can scan documents and save them on the USB flash drive e You can directly print data stored on the USB flash drive e You can manage the USB flash drive e You can back up data and restore backup files to the machine s memory Machine Features The table below lists a general overview of features supported by your machine S Standard Features PE120 PE120i IEEE 1284 Parallel USB 2 0 PostScript Emulation Network Interface Ethernet 10 100 Base TX Understanding Component Locations These are the main components of your machine Front View Document Guides Document Cover Automatic Document Document Feeder Input Tray Document Ca Output Tray e o T a AS Document Glass USB Flash Cont
170. received document Select Off to turn this feature off Select On to turn this feature on Error Correction Mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM equipped fax machine If the line quality is poor it takes more time to send a fax when you are using ECM Select Off to turn this feature off Select On to turn this feature on MAINTENANCE This chapter provides information for maintaining your machine and the toner cartridge This chapter includes e Clearing the Memory e Cleaning Your Machine e Maintaining the Toner Cartridge e Consumables and Replacement Parts e Replacing the ADF Rubber Pad 8 2 Maintenance Clearing the Memory You can selectively clear information stored in your machine s memory CAUTION Before clearing the memory make sure that all fax jobs have been completed 1 Ls Press Menu on the control panel until Maintenance appears on the top line of the display Press the scroll button 4 or gt until you see Clear Settings on the bottom line and press Enter The first available menu item All Settings displays on the bottom line Press the scroll button lt or gt until you see the item you want to clear e All Settings Clears all of the data stored in the memory and resets all of your settings to the factory default e Paper Setting Restores all of the Paper Setting options to t
171. refore unavailable for subsequent print jobs If this situation occurred please try to release the MFP port Troubleshooting PS Errors WorkCentre PE120i Only The following situations are PS language specific and may occur when several printer languages are being used cf NOTE To receive a printed or screen displayed message when PostScript errors occur open the Print Options window and click the desired selection next to the PostScript errors section Problem PostScript file can not be printed This job contains binary data message appears A PostScript error page prints The optional Tray 2 is not selected in the driver When print a document in Macintosh with Acrobat Reader 6 0 or higher colors print incorrectly Possible Cause The PostScript driver may not be installed correctly The pure binary data option is not supported by the PostScript driver Print job may not be PostScript The printer driver has not been configured to recognize the optional Tray 2 The resolution setting in the printer driver may not be matched with that in Acrobat Reader Solution e Install the PostScript driver referring to page B 2 e Print a configuration page and verify that the PS version is available for printing e If the problem persists contact a service representative Open the Properties of the PostScript driver click on PostScript and click on Advanced The pure binar
172. rennnne 2 37 Chapter 3 PAPER HANDLING Selecting Print Materials ccccccseeeseeeceeesceensceeeeeeeeaes 3 2 Paper Type Input Sources and Capacities cceeeeee 3 2 Guidelines for Paper and Special Materials s es 3 3 LOAGING i sie N T TT 3 4 I the Standard Tray saisgcavanivsvivepvaxiessanaadcanseeencawacanas 3 4 the Bypass Tray siswenstecstateiacninstivesecavacssasberaeeeeiacns 3 6 Using the Manual Feed Mode cccceeceeeeeeeeeseeeeeeeeaes 3 8 Selecting an Output Location ssssssseresessrrrrrrresnnrrrenre 3 10 Printing to the Front Output Tray Face down 3 10 Printing to the Rear Output Slot Face up 608 3 11 Chapter 4 PRINTING TASKS Printing a Document in WINdOWS sssssssssssrrrssrssessrrrrsrrrrens 4 2 Canceling a Print JOD lt cccscosesutsceneassecteuiiectanscsesmdeneienss 4 3 Printer SCtUUNGS secesecestocelacs acacsaccohesann tee eenesteoaesnseceactae ss 4 4 ay QUE Cal r A 4 5 Bee Ole TI ere ene ee ee ee a ere 4 6 ImMage Opulons Tab seseicccecvacsesasceeeazecwasereeragdenedtericess 4 8 OULDUL OBHONS TAD arrira ey ennsnetercnseseneess 4 11 Watermark TAD sorrerari nE ENE R 4 12 ADOC TAD Sean ne en ceese canta 4 13 Printer Configuration Tab s sssssssssssssnnnnannnnnnannnnnnn 4 13 Using a Favorite Setting scicsistsavivessveiadeecersdewsenews vende 4 13 ISIC A I a E R AAT 4 14 Printing Multiple Pages on One Sheet of Paper ssc 4 15 PROGNI POSUCKS Terra EAS 4 16 F
173. roblems Condition Suggested solutions The scanner does not work but e Make sure that you place the document to be the copy function is ok scanned face down on the document glass or face up in the Automatic Document Feeder e There may not be enough available memory to hold the document you want to scan Try the Prescan function to see if that works Try lowering the scan resolution rate Check that the USB or parallel cable is connected properly Make sure that the USB or parallel cable is not defective Switch the cable with a known good cable If necessary replace the cable If you are using a parallel cable ensure that it is compliant with IEEE 1284 standards Check that the scanner is configured correctly The unit scans very slowly Check if the machine is printing received data If so scan the document after the received data has been printed e Graphics are scanned more slowly than text e Communication speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It will help to increase the speed For details about how to set BIOS refer to your computer User s Guide Troubleshooting Condition Message appears on your computer screen e Device can t be set to the H W mode you want e Port is being used by another program e Port is Disabled e Scanner
174. rol Panel See page 1 7 CE gt tm 7 RSS A Front Door lt C SS Cartridge hg N Se a Paper Level Indicator Toner Paper Tray Tray 1 Optional Paper Bypass Tray Tray Tray 2 The figure above shows an WorkCentre PE120i Introduction Rear View S Control Board Cover Network Port i y WorkCentre OY Parallel wa Connector Qe Aa USB P Connector ST ZAF A Mi PE120i Onl i Only Rear Output Slot i IN Face Up NYY EA gt ead Power Switch LA ma AC Power Cord Connector Line Jack EXT Jack Tray 2 Cable Connector The figure above shows an WorkCentre PE120i If your country has a different telephone connection system this socket may be blocked Introduction Control Panel Functions WorkCentre PE120 120i1 1 3 6 7 9 5 a u i ees iais ight Lighten Darken No aes eege 06 07 08 09 10 Dark 26 27 28 29 30 lt gt More Features pe 1 12 i 14 OC DD DD OU SCAN Reduce Enlarge can to Scal E e 7 lO 21 4 j Allows you to store frequently dialed fax numbers and dial them with the touch of a few buttons Allows you to shift the one touch buttons to the numbers 21 through 40 Allows you to access a list of your PC software programs that an image can be scanned to You must create the scan list using the Xerox softwar
175. roller or the feed area by carefully pulling it to the right using both hands 4 Close the document cover Then load the removed page s EEA Troubleshooting if any back into the ADF Clearing Paper Jams When a paper jam occurs Paper Jam appears on the display Refer to the table below to locate and clear the paper jam Message Location of Jam Go to Paper Jam 0 In the paper tray below and Open Close Door Tray 1 or Tray 2 page 9 7 Paper Jam 1 In the fuser area or Open Close Door around the toner cartridge Paper Jam 2 In the paper exit area page 9 9 Check Inside Bypass Jam In the In the Bypass tray tray page 9 11 To avoid tearing the paper pull out the jammed paper gently and slowly Follow the instructions in the following sections to clear the jam In Tray 1 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Pull Tray 1 open Troubleshooting 3 Remove the jammed paper by gently pulling it straight out If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area check the fuser area around the toner cartridge See page 9 8 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front door to resume printing KAJ Troubleshooting In Optional Tray 2 1 Pull the optional Tray 2 open 2 Remove
176. rom the ControlCentre to the machine Phonebook entries Allows you to set up group dial numbers See page 2 39 When you click Group dial the following window opens Enter a name for Name the group Ery Included numbers Available numbers Phone N Shows the numbers e Nene coe we included in the group cel aes To remove a number 1 select it and click F Remove lt S E gt OK Cancel Shows the Phonebook entries you can include in the group After selecting a number click Add to move it to the Included numbers list Click to save the group dial number after adding or removing numbers for the group Getting Started The Printer Tab Click the Printer tab to configure print system settings Y ControlCentre Fie Help Allows you to select S Scan Settings GP Phonebook a Printer Firmware Update Allows you to set the the default ae margin of print orientation of print aia materials image on the page Portrait Top Margin 0 O Landscape Left Margin 0 Auto CR On Allows you to set the Copies 1 C Pa setings PCL emulation configuration w e Downloads the settings made in the A w G k ControlCentre to your machine The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by an authorized technician Please consult with the purchase point
177. ror This chapter includes e Clearing Document Jams e Clearing Paper Jams e Clearing LCD Error Messages e Solving Other Problems Clearing Document Jams When a document jams while passing through the ADF Automatic Document Feeder Document Jam appears on the display Input Misfeed 1 Remove any remaining page s from the ADF 2 Open the ADF cover 3 Rotate the bushing on the right end of the ADF roller toward the ADF and remove the roller from the slot Pull the document gently to the left and out of the ADF KJ Troubleshooting 4 Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot Rotate the bushing on the right end of the roller toward the document input tray 5 Close the ADF cover Then load the removed page s if any back into the ADF NOTE To prevent document jams use the document glass for thick thin or mixed paper type documents Exit Misfeed 1 Remove any remaining page s from the ADF 2 Open the document cover and turn the release knob to remove the misfed documents from the document output tray 3 Close the document cover Then load the removed page s if any back into the ADF Troubleshooting Roller Misfeed Remove any remaining page s from the ADF Open the document cover Turn the release knob so that you can easily seize the misfed page and remove the page from the
178. roved DIMM Contact your Xerox dealer CAUTION Static electricity can damage DIMMs When handling a DIMM either wear an antistatic wrist strap or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the machine 1 Turn the machine off and unplug all cables and the power cord from the machine 2 Hold the control board cover and remove it Installing Machine Options 4 Remove the memory DIMM from its antistatic package Locate the alignment notches on the bottom edge of each DIMM Notches Connection points 5 Holding the memory DIMM by the edges align the notches on the memory DIMM with the grooves at the top of the memory DIMM slot Groove Notch 6 Push the DIMM straight into the DIMM slot until it snaps into place Make sure the latches fit over the notches located on either side of the DIMM Notch A y ee Installing Machine Options 7 Replace the control board cover 8 Reconnect the power cord and printer cable and turn the machine on NOTE After installing the memory DIMM you need to select it in the printer properties of the PostScript printer driver so that you can use it with your machine WorkCentre PE120i only 1 Make sure that the PostScript printer driver is installed in your computer For details about installing the PS printer driver see page B 2
179. roximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration defining the relevant directives and referenced standards can be obtained from your Xerox representative or by contacting WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have limited or special mitigation measures taken WARNING Shielded cables must be used with this equipment to maintain compliance with Council Directive 89 336 EEC INTRODUCTION Thank you for purchasing this Xerox multifunctional product Your machine provides printing copying scanning and faxing functions This chapter includes e Special Features e Understanding Component Locations Introduction Special Features Your new machine is equipped with special features that improve the print quality You can Print with excellent quality and speed e You can print up to 1200 dpi Best See page 4 8 e Your machine prints A4 sized paper at up to 20 ppm and letter sized paper at up to 22 ppm pages per minute Handl
180. rt can be viewed via the MFP Ports Configuration The port sharing prevents you from accessing one functional block of the MFP device while another block is in use When you install a new MFP printer onto your system it is strongly recommended you do this with the assistance of an MFP Configurator In this case you will be asked to choose I O port for the new device This choice will provide the most suitable configuration for MFP s functionality For MFP scanners I O ports are being chosen by scanner drivers automatically so proper settings are applied by default Using Your Machine In Linux Configuring Printer Properties Using the properties window provided by the Printers configuration you can change the various properties for your machine as a printer 1 Open the MFP Configurator If necessary switch to Printers configuration 2 Select your machine on the available printers list and click Properties 3 The Printer Properties window opens Y General Connection Driver Jobs Classes l Name pe 20 Location Ai Description pe120 L Help The following five tabs display at the top of the window e General allows you to change the printer location and name The name entered in this tab displays on the printer list in Printers configuration e Connection allows you to view or select another port If you change the printer port from USB to parallel or vice versa whi
181. rting 2 37 tabs 2 38 copying collation 5 10 default setting change 5 14 from ADF 5 5 from document glass 5 4 number of pages 5 9 original type 5 7 time out set 5 15 D date and time set 2 20 delayed fax 7 29 DIMM installing D 2 removing D 5 display language change 2 16 document jam clear 9 2 loading ADF 5 5 7 6 document glass 5 4 7 7 preparing 5 3 document glass cleaning 8 5 loading 7 7 DRPD Distinctive Ring Pattern Detection 7 17 drum clean 8 10 error messages 9 13 extension phone connect 2 11 F Favorite setting use 4 13 fax system set advanced settings 7 38 basic settings 7 3 fit to page copying 5 11 printing 4 18 front output tray use 3 10 G group dial dialing 7 25 editing 7 24 setting 7 23 H help use 4 14 I image quality 4 8 imaging options properties set 4 8 installing Linux software A 3 Macintosh software C 2 Memory D 2 optional Tray2 D 6 PS driver B 2 toner cartridge 2 5 Windows software 2 29 J jam clear document 9 2 paper 9 5 L Linux common problems 9 30 driver install A 4 printer properties A 11 printing A 12 scanning A 14 loading paper in the bypass tray 3 6 in the paper tray 2 7 using the manual feed 3 8 M machine ID set 2 16 Macintosh common problems 9 34 driver install C 2 printing C 6 setting up the printer C 4 manual feed mode use 3 8 memory DIMM installing D 2 removing D 5 memory clear 8 2 MFP driver install Linux A 4 Mac
182. s been sent You must use a Xerox approved cartridge The paper in the paper Load paper in the paper tray See tray has run out page 2 7 Check the display to see if there are any scheduled jobs The display should indicate them in Standby mode for example Delay Fax Clear the jam See page 9 5 and page 9 7 Paper has jammed inthe Clear the jam See page 9 8 fuser area Troubleshooting Display Meaning Suggested solutions Paper Jam 2 Paper has jammed in the Clear the jam See page 9 9 Check Inside paper exit area Power Failure Power has turned off The job which you were trying to then on and the do before the power failure must machine s memory has be completely re done not been saved Priority Fax The priority fax jobs Cancel unnecessary priority fax Function Full queue is full jobs Retry Redial The machine is waiting You can press Enter to for a specified time immediately redial or Stop interval to redial a Clear to cancel the redial previously busy station operation Stop Pressed The Stop Clear button Try again has been pressed during a copy or fax operation Toner Empty The toner cartridge has Replace the toner cartridge with a run out The machine new one See page 8 8 stops printing NOTE A used cartridge will not reset this message Toner Low The toner is almost Take out the toner cartridge and empty gently shake it By doing this you can temporarily reestablish printi
183. sh drive into the USB port in the front of your machine and your machine will automatically detect it as a removable disk drive Then you can do the following e Scan documents and save them on the USB flash drive e Print the data stored on the USB flash drive e Back up data such as Phonebook entries and the system settings of your machine e Restore backup files to the machine s memory e Delete scanned images e Format the USB flash drive e Check the available memory space Installing a USB Flash Drive There is a USB port in the front of your machine This port is designed for USB V1 1 and USB V2 0 flash drives AN CAUTIONS e Do not remove the USB flash drive while the machine is in operation This may damage your machine e If your USB flash drive has certain features such as security settings and password settings your machine may not automatically detect it For details about these features see the User s Guide for your USB flash drive e You must use only an authorized USB flash driver whose connector style is A Plug Type Unauthorized USB flash drives may not work with your machine gt lt 2 Use only the metal shielded USB flash Ca driver Using USB Flash Drive To install a USB flash drive insert it into the USB port in the front of your machine Once you have installed the USB flash drive you can immediately print files stored on it Scanning to USB Flash Drive You can
184. splay If you make a mistake while entering a number press the lt q button and re enter the correct number 3 To assign a name to the number enter the name you want For details about entering characters see page 2 17 If you do not want to assign a name skip this step Faxing Faxing Press Enter when the name appears correctly or without entering a name To store more numbers press a one touch button and repeat steps 2 through 4 OR To return to Standby mode press Stop Clear Sending a Fax using a One touch Number 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Press the one touch button where you stored a number The document scans into memory The machine dials the fax number stored in the one touch dial location and the document is sent when the receiving fax machine answers Speed Dialing You can store up to 200 frequently dialed numbers in one two or three digit speed dial locations 0 199 Storing a Number for Speed Dialing 1 2 Press Phone Book on the control panel Press Phone Book or the scroll button lt or gt to display Store amp Edit on the bottom line of the display Press Enter Press Enter when Speed Dials appears
185. ssage clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine refer to page Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage Telephone Company equipment You not Xerox ass
186. t are of a poor quality or contain photographs you can adjust the resolution to produce a higher quality fax 1 Press Resolution on the control panel Faxing 2 By pressing Resolution or the scroll button lt or gt you can choose from Standard Fine Super Fine Photo Fax and Color Fax 3 When the mode you want to use displays press Enter to make your selection The document types recommended for the resolution settings are described in the table below Mode Recommended for Standard Documents with normal sized characters Documents containing small characters or thin Fine lines or documents printed using a dot matrix printer Documents containing extremely fine detail Super Fine mode is enabled only if the Super Fine machine with which you are communicating also supports the Super Fine resolution See the notes below Photo Fax Documents containing shades of gray or photographs Documents with colors Sending a color fax is enabled only if the machine with which you are Color Fax communicating supports color fax reception and you send the fax manually In this mode memory transmission is not available cf NOTES e For memory transmission Super Fine mode is not available The resolution setting is automatically changed to Fine e When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution the machine transmits using the hi
187. t button s and press and hold the last digit button The corresponding entry s name briefly displays The document scans into memory When a document is placed on the document glass the LCD display asks if you want to send another page Select 1 Yes to add more documents or 2 No to begin sending the fax immediately The fax number stored in the speed dial location is automatically dialed The document is sent when the receiving fax machine answers Group Dialing If you frequently send the same document to several destinations you can create a group of these destinations and set them under a group dial location This enables you to use a group dial number setting to send the same document to all the destinations in the group Setting a Group Dial Number 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button lt or gt to display Store amp Edit on the bottom line of the display Press Enter 3 Press the scroll button lt or gt to display Group Dials on the bottom line and press Enter 4 Press Enter when New displays on the bottom line The display prompts you to enter a location number showing the first available number 5 Enter a group number between 0 and 199 using the number keypad or the scroll button lt or gt and press Enter 6 Press a one touch dial button or enter a speed dial number you want to include in the group and press Enter
188. t install the printer driver using the supplied Xerox driver CD after you have set up your machine and connected it to your computer Xerox Driver CD contains e PCL Printer driver Use this driver to take full advantage of your printer s features Use in the Windows environment e PC Scan TWAIN and Windows Image Acquisition WIA driver are available for scanning documents on your machine e ControlCentre This program is automatically installed when you install the MFP driver For information about using the program see page 2 37 e Linux Printer Driver You can print and scan in Linux using your machine For information about installing the MFP driver in Linux see page A 3 e Macintosh Printer Driver you can print in the Macintosh environment For more information about installing the Print driver see page C 2 Xerox Postscript Driver CD contains e PS Printer driver this driver provides postscript printing functionality see page B 2 Getting Started Installing Xerox drivers in Windows System Requirements 2 Before you begin ensure that your system meets the minimum requirements Item Requirements Operating Windows 98 Me NT 4 0 2000 XP system Windows 98 Me NT 4 0 Pentium II 400 or 2000 higher CPU Windows XP bay ITI 933 or Windows 98 Me NT 4 0 2000 64 MB Windows XP 128 MB a 98 Me NT 4 0 300 MBr Free disk space a 5 0 or higher Explorer Installing Xerox Drivers in Microsoft Wind
189. t the program you want from the Available Scan Destinations and click to add it to the Front Panel Destination List To delete the selected program click Kil File Help Scan Settings Phonebook Ja Printer Firmware Update Available Scan Destinations Front Panel Destination List Destinations WY Microsoft Paint Da Email My Documents P SmarThru Destinations 2 Adobe Acrobat l l a Add Application Output Type RAesolution DPI Millions of Colors 24bit x 300dpi Normal Downloads the C Show Preview 1 j Click to restore the r n I e o Restore Defaults Send ControlCentre to your default settings Getting Started machine The Phonebook Tab Click the Phonebook tab to create and edit Phonebook entries Y ControlCentre Fie Help 38 Scan Settings 4 Phonebook i Printer jp Firmware Update Type Oo Read One touch dial 1 40 Speed dial 0 199 Press Read button to retrieve phone numbers from the printer NUMDEIS tO ne printer Phone Number Allows you to edit a selected Phonebook entry in a separate Edit window i Exit D Help Deletes a selected Phonebook entry Deletes all Phonebook entries White l Press Wiite button to save phone z Delete Delete All Group dial o me Reads the Phonebook entries from the machine to the ControlCentre Downloads the Phonebook entries f
190. t type copy size and number of copies Set the following options for the current copy job before pressing Start to make copies NOTE If you press Stop Clear while setting the copy options all of the options you have set for the current copy job will be canceled and returned to their default status Or they will automatically return to their default status after the machine completes the copy in progress Darkness If you have an original document containing faint markings or dark images you can adjust the contrast to make a copy that is easier to read To adjust the contrast press Lighten Darken Each time you press the button the LED labeled with the selected mode lights You can choose from the following contrast modes e Lighten works well with dark print e Normal works well with standard typed or printed documents e Darken works well with light print or faint pencil markings Original Type The Original Type setting is used to improve the copy quality by selecting the document type for the current copy job To select the document type press Original Type Each time you press the button the LED labeled with the selected mode lights You can choose from the following image modes e Text Use for documents containing mostly text e Text Photo Use for documents with mixed text and photographs e Photo Use when the originals are photographs NOTE When you copy a document containing color on the
191. tely moves the cursor to the indicator You can change the clock mode to 24 hour format e g 01 00 PM as 13 00 For details see page 2 21 5 Press Enter when the time and date on the display is correct When you enter a wrong number the machine beeps and does not proceed to the next step If this happens just reenter the correct number Changing the Clock Mode You can set your machine to display the current time using either a 12 hour or 24 hour format 1 Press Menu until Machine Setup appears on the top line of the display 2 Press the scroll button lt 1 or gt until you see Clock Mode on the bottom line and press Enter The clock mode currently set for the machine displays 3 Press the scroll button lt or gt to select the other mode and then press Enter to save the selection 4 To return to Standby mode press Stop Clear Setting the Paper Size and Type After loading paper in the paper tray the standard Trayi Bypass tray or optional Tray2 you need to set the paper size and type using the control panel buttons These settings will apply to copy and fax modes For PC printing you need to select the paper size and type in the application program you use on your PC 1 Press Menu The display shows Paper Setting on the top line of the display 2 Press the scroll button lt 1 or gt to display Paper Size on the bottom line and press Enter to access the menu item The
192. that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT jack Faxing Receiving Faxes in the Memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores incoming faxes in memory Then as soon as you finish copying or printing the machine automatically prints the fax Automatic Dialing One touch Dialing The 20 one touch buttons on the control panel lets you store frequently used fax numbers and dial a number automatically with the touch of a button Using the 21 40 button you can store up to 40 fax numbers on the one touch buttons Storing a Number for One touch Dialing 1 Press and hold one of the one touch dial buttons for about 2 seconds If you want to use one touch dial buttons from 21 to 40 press 21 40 and hold down the one touch dial button for about 2 seconds The display asks you to enter the fax number T signifies that you are assigning a one touch dial button If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another one touch button press Stop Clear 2 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the di
193. the display asks Another Page 7 Toreturn to Standby mode press Stop Clear Scanning With Your Own Settings 1 Load the document face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display Using USB Flash Drive 4 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 5 Press the scroll button lt or gt until Manual Scan appears on the bottom line of the display Press Enter 6 Press the scroll button lt or gt and select the size of the image to be scanned Press Enter 7 Press the scroll button lt or gt and select the file format in which the document is to be scanned 8 Press Enter 9 If you selected BMP in step 7 you are asked to select a color format Color Gray or Mono by pressing the scroll button lt or gt If you selected TIFF or PDF in step 7 you can save a multiple page document as a single file After you select TIFF or PDF the machine displays Multi Page Scan and off
194. the jammed paper from the machine Z zae 1 v PD a If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area go to step 3 3 Pull the standard Tray 1 open 4 Pull the paper straight up and out 5 Insert Tray 1 into the machine until it snaps into place 6 Open and close the front door to resume printing Troubleshooting In the Fuser Area or Around the Toner Cartridge NOTE The fuser area is hot Take care when removing paper from the machine 1 Remove paper from back by opening the back door cover and pulling it out of the fuser 2 Open the front door and pull the toner cartridge out lightly pushing it down KJ Troubleshooting 4 Replace the toner cartridge and close the front door Printing automatically resumes In the Paper Exit Area 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Gently pull the paper out of the front output tray Skip to step 6 9 Troubleshooting ER 3 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear door r OB 5 Close the rear door 6 Open and close the front door to resume printing PET Troubleshooting In the Bypass Tray Bypass Jam appears on the display when you try to print using the Bypass tr
195. the number of envelopes in the Bypass tray e If you want to print on previously printed paper from the Bypass tray the printed side should be facing down 4 Squeeze the width guide and adjust it to the width of the print material without bending it 5 After loading paper you need to set the paper type and size for the Bypass tray See page 2 21 for copying and faxing or page 4 6 for PC printing NOTE The settings made from the printer driver override the settings on the control panel Paper Handling 6 If you want the machine to stack the printed pages on the rear output slot open the rear door to use the rear output Slot CAUTION Make sure to open the rear output slot when you print on transparencies If not they may tear while exiting the machine 7 After printing fold away the paper support extension and close the Bypass tray Using the Manual Feed Mode You can manually load a sheet of print material in the Bypass tray if you select Manual Feed in the Source option from the Paper tab when you change print settings to print a document For details about changing print settings see page 4 6 Manually loading paper can be helpful when you want to check print quality after each page is printed This loading procedure is almost the same as the procedure for loading in the Bypass tray except you load paper sheet by sheet in the tray send print data to print the first page and press Enter on the control panel
196. the packaging material for this LAY product in an environmentally responsible manner Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment If you are managing the disposal of your Xerox product please note that the product contains Lead and other materials whose disposal may be regulated due to environmental considerations The presence of Lead is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www elae org Radio Frequency Emissions FCC PART 15 Information to the User This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular install
197. then Printers For Windows XP select Printers and Faxes 3 Select the Xerox WC PE120 Series PCL 6 machine icon 4 Click the right mouse button on the printer icon and e In Windows 98 Me select Properties e In Windows 2000 XP select Printing Preferences e In Windows NT 4 0 select Document Default 5 Change the settings on each tab and click OK Layout tab The Layout tab provides options to adjust how the document appears on the printed page The More Layout Options includes Multiple Pages per Side Poster Fit to Page and Reduce Enlarge See page 4 2 for more information on accessing printer properties amp Printing Preferences Layout Paper Image Options Output Options Watermark About _ e Orientation Fa OPortrait aeesssoceasses C Rotate 180 Degrees The preview image shows the sample page with the settings you specified XEROX Property Orientation More Layout Options Description Orientation allows you to select the direction in which information is printed on a page e Portrait prints across the width of the page letter style e Landscape prints across the length of the page spreadsheet style If you want to turn the page upside down select Rotate 180 Degrees f A Landscape gt pe O A Syl li ct More Layout Options allows you to select advanced printing options For details see page 4 15
198. there is no answer when you send a fax the machine automatically redials the number every three minutes up to seven times according to the factory default settings When the display shows Retry Redial press Enter to redial the number without waiting To cancel the automatic redialing press Stop Clear To change the time interval between redials and the number of redial attempts See page 7 3 Faxing Receiving a Fax Faxing About Receiving Modes e In Fax mode the machine answers an incoming fax call and immediately goes into the fax reception mode e In Tel mode you can receive a fax by pressing Manual Dial you can hear a fax tone from the sending machine and then pressing Start on the control panel of your machine You can also pick up the handset of the extension phone and then press the remote receive code see page 7 4 e In Ans Fax mode the answering machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the call automatically switches to Fax mode e In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers For further details see page 7 17 When your machine s memory is full the receiving mode automatically switches
199. this process is complete Windows ME will then display the Add New Hardware Wizard for the print driver Click Next Click Finish when this process is complete The drivers are installed and you can skip to step 9 ii In Windows 98 you must specify the location Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then Finish The USB composite driver is then loaded Browse for Folder Select the folder that contains dieser information UNF Fike for is gdevioz a Deskton E Hy Computer B e3 34 Floppy 4 ae C Be D B E B L Dire aw a Previers a Cortal Pary al Scheduled Task fa ot Web Folders ee Fi reread rrente 5 The Add New Hardware Wizard will display Click Next to install the USB hardware driver for the PE120 6 You must specify the location Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then click Finish The USB hardware driver for the PE120 is now loaded 7 The Add New Hardware Wizard will display Click Next to install the Scan driver for the PE120 8 Again You must specify the location Browse to the CD ROM drive and the Driver folder on the CD Then click the scan directory and then the Win98me directory and click OK Click Next when prompted then click Finish The scan driver for the PE120 is now loaded Getting Started Getting Started 9 From within Microsoft Windows cl
200. ting From a Macintosh WORKCENTRE PE1201 ONLY Setting Up the Machine The way to set up your machine is different depending on which cable you use to connect the machine to your computer the network cable or the USB cable For a Network connected Macintosh Mac OS 8 6 9 2 1 Follow the instructions on page C 2 to install the PPD file on your computer 2 From the Apple menu select Chooser 3 Click LaserWriter 8 the PostScript driver provided with your Macintosh The name of your machine appears on the list 4 Select XECOOOxxxxxxxxx from the printer box where the XXXXXXXXX varies depending on each of the machines and Click Select If Auto Setup does not work properly click Select PPD choose Xerox WC PE120 Series and click OK 5 When the setup is complete you see your machine icon created as a desktop printer 6 Close the Chooser 7 When a message window appears telling you that you have changed your current machine click OK Mac OS 10 1 10 3 1 Follow the instructions on page C 2 to install the PPD file on your computer 2 Open Print Center from the Utilities folder 3 Click Add on the Printer List Printing From a Macintosh WORKCENTRE PE1201 ONLY 4 Select the AppleTalk tab The name of your machine appears on the list Select XECOOOxxxxxxxxx from the printer box where the XXXXXXXXX varies depending on your machine 5 Click Add 6 If Auto Select does not work properly select Xerox in
201. to memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 14 The machine returns to Standby mode The display reminds you that you are in Standby mode and that a delayed fax is Set NOTE If you want to cancel the delayed transmission see Canceling a Scheduled Fax on page 7 34 Sending a Priority Fax Using the Priority Fax feature a high priority document can be sent ahead of reserved operations The document is scanned into memory and transmitted when the current operation is finished In addition priority transmission will interrupt a broadcast operation between stations i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button lt or gt to display Priority Fax on the bottom line and press Enter 5 Enter the number of the receiving machine using the number k
202. to print each following page 1 Lower the Bypass tray and unfold the paper support extension 2 Load a sheet of print material with the side to be printed on facing up Paper Handling 3 Squeeze the width guide and adjust it to the width of the print material without bending it 4 If you want the machine to stack the printed pages on the rear output slot open the rear door to use the rear output Slot CAUTION Make sure to open the rear output slot when you print on transparencies If not they may tear while exiting the machine 5 After printing fold away the paper support extension and close the Bypass tray Tips on Using the Bypass Tray e Load only one size of print material at a time in the Bypass tray e To prevent paper jams do not add paper when there is still paper in the Bypass tray This also applies to other types of print materials e Print materials should be loaded face up with the top edge going into the Bypass tray first and be placed in the center of the tray e Always load only the print materials specified in the Specifications on page E 6 to avoid paper jams and print quality problems e Flatten any curl on postcards envelopes and labels before loading them into the Bypass tray e When you print on 76 mm x 127 mm 3 x 5 in sized media on the Bypass tray open the rear door to use the rear output Slot e Make sure to open the rear door when you print on transparencies If not the
203. tone from the remote machine try pressing 9 once again x9 x is the remote receive code preset at the factory The first and the last asterisks are fixed but you can change the middle number to whatever you wish For details about changing the code see page 7 4 Receiving Faxes Using the DRPD Mode Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the Distinctive Ring Pattern Detection feature your fax machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT jack You can easily suspend or change Distinctive Ring Pattern Detection at any time Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Pattern Detecti
204. tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available only when you set up the DRPD Mode For further details see page 7 17 Receive Mode You can specify the number of times the machine rings from 1 to 7 before answering an incoming call Ring To Answer You can select the default contrast mode to fax your documents lighter or darker e Lighten works well with dark print e Normal works well with standard typed or printed documents Darken works well with light print or faint pencil markings Lighten Darken Your machine can automatically redial a remote Redial Term fax machine if it was busy Intervals from 1 to 15 minutes can be entered You can specify the number of redial attempts Redials from 0 to 13 If you enter O the machine will not redial Faxing Faxing Option MSG Confirm Auto Report Auto Reduction RCV Start Code Description You can set your machine to print a report showing whether a transmission was successful how many pages were sent and more The available options are On Off and On Err which prints only when a transmission is not successful This produces a report with detailed information about the previous 50 communications operations including time and dates The available options are On or Off When receiving a document contain
205. u icon and select Xerox MFP and then MFP Configurator 2 Press each button on the Modules pane to switch to the corresponding configuration window EJ MFP Configurator Modules r Printers configuration Printers Classes Refresh Add Printer Remove Printer Printers Configuration button hs Scanners Configuration button i MFP Ports Configuration button __ ea Set as Default Properties About Help Selected printer Local printer icle Model Xerox WorkCentre PE120 Series URI mfpvdev mtp4 EROR o i fa You can use the onscreen help by clicking Help 3 After changing the configurations click Exit to close the MFP Configurator Using Your Machine In Linux Printers Configuration Printers configuration has the two tabs Printers and Classes Printers Tab You can see the current system s printer configuration by clicking on the printer icon button on the left side of the MFP Configurator window EJ MFP Configurator B x Printers configuration _ Printers Classes Switches to Printer configuration Add Printer Remove Printer Shows all of the installed printer 6 I Printer control buttons See below Selected printer Shows the status cu per Model Xerox WorkCentre PE120 Series model name and URI mfp kdevitnpd URI of your printer OX O l
206. u must log in as a super user root to install the printer software If you are not a super user ask your system administrator 2 Insert the printer software CD ROM The CD ROM will automatically run If the CD ROM does not automatically run click the icon at the bottom of the desktop When the Terminal screen appears type in root localhost root cd mnt cdrom Linux root localhost root install sh NOTE The installation program runs automatically if you have an autorun software package installed and configured 1 Click Uninstall 2 Click Next Y Uninstallation of Xerox MFP driver You are about to uninstall the Xerox MFP driver Press Next gt button to proceed the uninstallation Press Cancel button to leave the driver intact 3 Click Finish Using Your Machine In Linux Using the MFP Configurator MFP Configurator is a tool primarily intended for configuring MFP devices Since an MFP device combines the printer and scanner the MFP Configurator provides options logically grouped for printer and scanner functions There is also a special MFP port option responsible for the regulation of access to an MFP printer and scanner via a single I O channel After installing the MFP driver see page A 3 the MFP Configurator icon will automatically be created on your desktop Opening the MFP Configurator 1 Double click MFP Configurator on the desktop You can also click the Startup Men
207. uches the paper stack Getting Started 3 Squeeze the width guide as shown and slide it to the stack of paper until it lightly touches the side of the stack cf NOTES e Do not push the paper width guide far enough to cause the materials to warp e If you do not adjust the paper width guide it may cause paper jams Getting Started Connecting Telephone Line Plug one end of the supplied telephone line cord into the LINE jack on the machine and the other end into the wall jack To the wall jack If you want to use your machine to receive both faxes and voice calls you will need to connect a telephone and or answering machine to your machine Plug your phone or answering machine cord into the EXT jack as shown below To a phone or answering machine Getting Started Connecting a Printer Cable For Local Printing To print from your computer in a local environment you need to connect your machine to a computer with either a Universal Serial Bus USB cable or a parallel cable NOTE You only need to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time Using a USB Cable Windows 98 Me 2000 XP or Machintosh with OS 10 1 10 3 cf NOTE If you are using a USB cable you must be running WorkCentre PE120i only 1 Make sure that both the machine and the computer are turned off 2 Connect a USB cable to the USB connector on you
208. ueType LaserWriter and Macintosh are trademarks of Apple Computer Inc e All other brand or product names are trademarks of their respective companies or organizations CONTENTS Chapter 1 INTRODUCTION SPECidl Features cc tsianemesdienaiecciadauseeduetausetiaaseuesdieuecreeaca 1 2 Understanding Component Locations ccccceeeeeeeeeeee eens 1 5 FROME VIEW Avinis db est vhatmaananeetrerbestewaecnseedseciananateesarenoset 1 5 Rear VIEW ccsicscensawineianmnereiacetqeansusencecereaasaexereriases 1 6 Control Panel Functions ccccecceeceeeeeeecueneeeecuensereeues 1 7 Chapter 2 GETTING STARTED TAO CRUG oee E EE E 2 2 Selecting a LOCATION sssisrarrsssrinnan anair Rar Aaa 2 4 Installing the Toner Cartridge ssssssssssssssrrrrnrrrrrrrrsseesses 2 5 Loading Papo sann E E E E 2 7 Connecting Telephone Line ssssssssssssssenssnrsrrrrrrrrrreeens 2 11 Connecting a Printer Cable sssssnssosnsanerenrsnnrerennnenrere 2 12 For Local Printing ssesssessssesssanennnenennanenenennnnnnenenn 2 12 For Network Printing WorkCentre PE120i only 2 14 Turning the Machine ON ccccccceeeeseeeeeeeeeeeeeeeesaeeeeaaees 2 14 Changing the Display Language cccce cece eeeeeeeeeaeeeaaees 2 16 setting the Machine ID wisisucivsdentcsauceadeialeeanineeaesanseeunes 2 16 Entering Characters Using the Number Keypad 2 17 Setting the Time and Date cccceeceeceeeseeeeeeeeeeeeeeeeeerees 2 20 Changing the Cloc
209. uivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN value may be found on the label located on the rear of the equipment Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate XIV Declaration of Conformity European Countries Approvals and Certifications Declaration of Conformity with the following applicable Directives of The CE marking applied to this product symbolizes Xerox Limited the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC app
210. umber cccccce cece eeeeeeeeeaeeeeeeeees 7 12 Confirming Transmission ccccce eee ee eect eeeeeeeeeeeeeeeee eas TAS Automatic Redialing iccssuvciessaentasaareczaaunssadinneatissansensanead 7 13 About Receiving Modes ssssssssssssssrrrrrrrrrssesrensnnnnrnrrrene 7 14 Loading Paper for Receiving FAXES ssssssssrrrrerssersresrrns 7 15 Receiving Automatically in Fax Mode cccecceeeeeeeeeenaees 7 15 Receiving Manually in Tel Mode ccccceeeeeeeeeeeaeeeeaaees 7 15 Receiving Automatically in Ans Fax Mode ccsceeeeeeeees 7 16 Receiving Manually Using an Extension Telephone 7 16 Receiving Faxes Using the DRPD Mode ce cece eee eee 7 17 Receiving Faxes in the Memory cccecesseeeeeeeeeeeaeeeeaaees 7 18 One touch DIGUIING seserian EAA 7 19 Storing a Number for One touch Dialing 08 7 19 Sending a Fax using a One touch Number 05 7 20 SPeed Dialling sesser AETA 7 21 Storing a Number for Speed Dialing cccccceeeeaees 7 21 Sending a Fax using a Speed Dial Number 7 22 Grou Dialing sesprnae i ner atedacsanene EE EE 7 23 Setting a Group Dial Number nsssssssssssesesssrrrrresesrrrrns 7 23 Editing Group Dial Numbers sssssssssssssrrrrrenrrrreresne 7 24 Sending a Fax Using Group Dialing Multi address Transmission ssssssssrsrssrrrrssesrrnns 7 25 Searching for a Number in Memory s aassssssssssnrrrnsnnnrrrrerns 7 26 Searching S
211. ume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could af
212. utton backlight turns on 2 Press Enter when Start Time displays on the bottom line 3 Enter the time and date when your machine starts sending toll save faxes using the number keypad To select AM or PM for 12 hour format press the or button or any number button 4 Press Enter when the start time and date on the display is correct 5 Press the scroll button lt or gt to display End Time and press Enter 6 Enter the time and date when the toll save transmission ends using the number keypad 7 Press Enter to save the setting 8 To return to Standby mode press Stop Clear Once the toll save mode is activated your machine stores into memory all of the documents to be faxed and sends them at the programed time Getting Started To turn the toll save mode off press Toll Save again The button backlight turns off and the mode is deactivated cf NOTE Once the toll saving time is set the Toll Save button allows you only to enable or disable the toll save mode To change the time setting use the Toll Save item in the Advanced Fax menu See page 7 38 Power Save Mode Power Save mode allows your machine to reduce power consumption when it is not in actual use You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state 1 Press Menu until Machine Setup appears on top line of the display 2
213. y data option is not supported Choose another option Make sure that the print job is a PostScript job Check to see whether the software application expected a setup or PostScript header file to be sent to the machine Open the PostScript driver properties and select the Device Settings tab and set the Tray 2 option of the Installable Options section to Installed Make sure that the resolution setting in your printer driver matches that in Acrobat Reader Troubleshooting Common Macintosh Problems WorkCentre PE120i Only Problems in the Chooser Problem Possible Cause and Solution The printer driver Software is not installed correctly icon does not appear e The LaserWriter driver should be present as part of the in Chooser Macintosh OS Make sure that the LaserWriter driver is in the Extensions folder within the Systems folder If not install the LaserWriter driver component from the Macintosh OS CD Make sure that you are using a high quality cable Make sure that the machine is on the correct network Select Network or AppleTalk Control Panel from Control Panels in the Apple menu and then choose the correct network The machine name Make sure that the cables are connected correctly and the does not appear in machine is turned on the Select a Check if Ready appears on the display of the control PostScript Printer panel If not press the Stop Clear button to switch your box in the Chooser machi
214. y may tear while exiting the machine Paper Handling Selecting an Output Location The machine has two output locations the rear output slot face up and the front output tray face down Front output tray Rear output slot To use the front output tray make sure that the rear door is closed To use the rear output slot open the rear door ef sees e If paper coming out of the front output tray has problems such as excessive curl try printing to the rear output slot e To avoid paper jams do not open or close the rear door while the machine is printing Printing to the Front Output Tray Face down The front output tray collects printed paper face down in the order in which the sheets were printed The tray should be used for most print jobs Paper Handling Printing to the Rear Output Slot Face up Using the rear output slot paper comes out of the machine face up Printing from the Bypass tray to the rear output slot provides a straight paper path Using the rear output slot might improve the output quality with the following e envelopes e labels e small custom sized paper e postcards e transparencies To use the rear output slot 1 Open the rear door by pulling it upward CAUTION The fuser area inside the rear door of your machine becomes very hot when in use Take care not to burn your fingers when you access this area Paper Handling Paper Handling 3 12 AS
215. you can select the number of copies from 1 to 99 1 Press No of Copies 2 Press the scroll button lt or gt until the number you want appears on the display Pressing and holding the button allows you to quickly scroll to the number you want You can also enter the value using the number keypad 3 Press Enter to save the selection Using Special Copy Features You can use the following copy features using the More Features button on the control panel e Off Prints in normal mode e Clone Prints multiple image copies from the original document on a single page The number of images is automatically determined by the original image and paper size See page 5 10 e Copy Collate Sorts the copy job For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document See page 5 10 e Auto Fit Automatically reduces or enlarges the original image to fit on the paper currently loaded in the machine See page 5 11 e 2 sides in 1pg Prints 2 sided original document on one sheet of paper See page 5 11 e 2 4 Up Prints 2 4 original images reduced to fit onto one sheet of paper See page 5 12 e Poster Prints an image onto 9 sheets of paper 3x3 You can paste the printed pages together to make one poster sized document See page 5 13 NOTE Some features may not be available depending on where you loaded the document on the document glass

Xerox PE120 User's Manual

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