Xerox ME3612E4-1 User's Manual
Contents
1. DOCUWORKS 10 proors te The system administrators enable the feature using CentreWare Internet Services They also have to enable Network Authentication for this feature to be available Lightweight Directory Application Protocol LDAP connectivity may also be used Quick Use Guide Auditron Setup To set up the Auditron you must first create user accounts and then enable the Auditron Users will then be required to enter the user ID setup with their account to perform certain machine functions You can create up to 1000 accounts All user accounts must have the following defined e User ID e User Name e Feature Access e Account Limit Once accounts are defined and created enable the desired accounts to begin Auditron usage The user IDs and the user names must be unique from other user IDs and user names Quick Use Guide Auditron Setup You can enable the Auditron Mode for copy scan fax and print When the Auditron Mode is enabled the user must press the lt Log In Out gt button and enter the appropriate user ID to start using the machine Quick Use Guide Auditron Setup 1 To access the Auditron mode select the Tools tab then select Accounting Machine Faults Billing Information Information System Group Settings Accounting T O ng Type O Auto Reset of User Billing Information Accounting Copy Activity Report Authentication A DURS Security2. Settings Under Group heading select Accounting Type then select Local Accounting 2 Select Auditron Mode Accounting Type Accounting Disabled Local Accounting Auditron Mode Network Accounting Xerox Standard Accounting Quick Use Guide Auditron Setup 3 Select the services for which you want to enable the administration feature Copy Service Administration relating to copy operations Fax Service Administration relating to fax operations Internet Fax Service Administration relating to Internet Fax operations Scan to Mailbox Service Administration relating to scanner operations Network Scanning Service Administration relating to Network Scanning operations E mail Service Administration relating to E mail operations Scan to PC Service Administration relating to Scan to PC operations Print Service Administration relating to printer operations Auditron Mode Close Items Current Settings g i Disable Accounting 3 Internet Fax Service Disable Accounting 4 Scan to Mailbox Service Disable Accounting Change 5 E mail Service Disable Accounting J 4 Select Save 1 Auditron Mode Copy Disable Accounting Enable Accounting Quick Use Guide Billing Meter The Billing Meter screen provides access to billing information The meter varies depending on your machine configuration an
3. instructions below to complete the ID Card Copy process Step 1 Raise the document feeder or the document glass cover Place the ID Card on the document glass aligned to the top left corner Gently lower the document feeder or the document glass cover Step 2 Use the numeric keypad to enter the number of copies you require Step 3 Press the lt Start gt button to begin scanning side 1 Step 4 Raise the document feeder or the document glass cover Turn the ID Card over to copy side 2 Gently lower the document feeder or the document glass cover Step 5 Press the lt Start gt button to begin scanning side 2 Printing begins and copies are delivered into the output tray Quick Use Guide Simple Scan to Mailbox Some models do not support this feature and some models need to have optional kits installed in order to use this feature For details contact your System Administrator 1 Load the documents 2 Select Scan to Mailbox Xerox WorkCentre 5230 A en Copy 7 E mail internet Fax ec Fax ee Network Scanning o Scan to PC 2e Scan to Mailbox T Send from Mailbox HE Job Flow Sheets 3 Select the appropriate Mailbox 4 Select the Features If you need to change the scan settings select the General Settings Advanced Settings Layout Adjustment or Filing Options tabs then select the desired settings 5 Press the lt Start gt button Once you have pressed the lt Start gt b
4. XEROX DO XT3008EN0 2 Copyright 2008 Xerox Corporation All rights reserved Www xerox com support 2008 by Fuji Xerox Co Ltd All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged The information in this document is correct at the time of publication Xerox reserves the right at any time to change the information without notice Changes and technical updates will be added in subsequent editions of the documentation For the latest information go to Wwww xerox com Products Subject To Ordinary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you wish to export this product any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency Products Subject To Supplementary Export Regulations An export of this product is strictly lim
5. d setup To access the Meter 1 Press the lt Machine Status gt button 600 66066 _ 25 amp 2 TF Quick Use Guide Billing Meter 2 Select the Billing Information tab Machine Faults Supplies Billing Information Information m Billing Information 3 Select Billing Information The Meter is displayed Billing Information Machine Serial Number Current Meter Reading Default Total Impressions 1234567 Quick Use Guide Replacing the Toner Cartridge The toner cartridge is a customer replaceable unit The touch screen will display a message when the cartridge needs to be replaced If toner spills onto your skin or clothing wash it off with soap and water If you get toner particles in your eyes wash it out with plenty of water for at least 15 minutes until irritation is gone Consult a physician if necessary If you inhale toner particles move to a fresh air location and rinse your mouth with water If you swallow toner spit it out rinse your mouth with water drink plenty of water and consult a physician immediately Quick Use Guide Replacing the Toner Cartridge 1 Make sure the machine is not in operation and open the front cover 2 Pull the toner cartridge out until you can grasp the handle on top of the cartridge Quick Use Guide Replacing the Toner Cartridge 4 Remove the new toner cartridg
6. e from the box Before removing the cartridge from the bag shake it from side to side to evenly distribute the toner inside 5 Insert the cartridge as shown below and slide it into the machine until it clicks Quick Use Guide Replacing the Drum Cartridge The drum cartridge is a customer replaceable unit The machine will display a warning message before the drum reaches the end of its life When the message is displayed order a replacement cartridge to ensure continuous operation Quick Use Guide Replacing the Drum Cartridge 1 Make sure the machine is not in operation and open the front cover 2 Open Tray 5 Bypass and then Cover A while lifting up the release lever 3 Lift up the colored lever and slide the drum cartridge out until you can grasp the handle on top of the cartridge Quick Use Guide Replacing the Drum Cartridge 4 Hold the handle and remove the cartridge from the machine 5 Remove the new drum cartridge from the box 6 Carefully remove the protective sheet from the cartridge by pulling up the sealing tape 7 Insert the cartridge as shown below and slide it into the machine until it clicks Quick Use Guide Replacing the Drum Cartridge 8 Pull the cartridge tape out straight without breaking it 9 Push the cartridge again to ensure
7. it is positioned correctly 10 Close Cover A until it latches and then close Tray 5 Bypass Quick Use Guide
8. ited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you know the product is to be used or was used for development manufacturing or use of any mass destructive weapons including nuclear weapon chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency NOTE BLUE items are for IT administrator type personnel GREEN for end users and RED for machine maintenance Depending on the configuration of the options some User nterface screens may vary Table of Contents Control Panel 2 Tray Settings 5 Booklet Creation 7 ID Card Copying 9 Simple Scan to Mailbox 13 Scan to Home 14 Auditron Setup 16 Billing Meter 20 Replacing the Toner Cartridge 22 Replacing the Drum Cartridge 25 Quick Use Guide Control Panel 2 3 4 es 6 il di le PoR lt E 8 SOS Ss OOO AS I Spo gt p 171615 14 1312 11 1 Brightness dial Use this dial to adjust the contrast of the touch screen 2 Touch screen Displays messages and the buttons for various features Touch the screen to access the features 3 lt Log In Out gt button Disp
9. k Covers o RAR Dee Onar Booklet MN muu EA No Covers B enter Tray Divide Output Last Pa ge Booklet fe Off on Back Cover There are 2 simple rules that must be followed when making booklets 1 First select the tray that contains the paper you want to use 2 Always load your documents with the long edge to the left Quick Use Guide ID Card Copying Whether needing to copy insurance cards a driver s license or any other form of identification the ID Card Copying feature offers a simple and efficient way to save time Information on both sides of the ID Card can be copied onto one side of one sheet of paper without the need to reload the paper into the paper or Tray 5 Bypass Quick Use Guide ID Card Copying 1 Pressing the lt Clear All gt button once will cancel any previous screen programming selections Press the lt All Services gt button on the control panel then select Copy Xerox WorkCentre 5230A 28 Copy i E mail 2 Internet Fax Fax HEED Network Scanning lt 2 Scan to PC Ca ee Scan to Mailbox T Send from Mailbox _ Quick Use Guide ID Card Copying 2 The ID Card Copying option is found on the Output Format tab Access the ID Card Copying feature by selecting the Output Format tab then ID Card Copying Output Format Q Watermark O Secure Watermark Q ID Card D off m off B Quick Use Guide ID Card Copying 3 Follow the
10. lays the log in screen to enter the System Administrator mode or when the Authentication Accounting feature is enabled Pressing this button again after you have logged in will log you out immediately Quick Use Guide Control Panel 4 Numeric keypad Press these buttons to enter the number of copies passwords and other numerical values 5 lt Language gt button Changes the language on the touch screen 6 lt Energy Saver gt button indicator When the machine is left idle for a certain period of time it enters the Energy Saver mode to reduce power consumption This indicator lights up when the machine is in the Energy Saver mode To exit the Energy Saver mode press this button 7 lt Clear All gt button Press this button to reset the status of all services to the default settings The machine will return to the default state after it is switched on 8 lt Interrupt gt button Press this button to temporarily interrupt a copy or print job and give another job a higher priority This button lights up while the priority job is being processed Press this button again after the priority job is finished to resume the job that was interrupted 9 lt Stop gt button Suspends or cancels a job When multiple jobs are being processed all the jobs will be suspended or cancelled Selecting Stop on the Job Status screen stops only the selected job Quick Use Guide Control Panel 10 lt Start gt button Press this button t
11. llows you to load up to 2 000 sheets of paper You cannot load custom size paper into the High Capacity Feeder The Envelope Tray Tray 1 allows you to stack up to 43 mm of envelopes Some trays are optional or may not be available for your machine For details contact your System Administrator When a paper tray is opened your machine assumes that more paper is to be loaded Depending on the machine setup the touch screen displays a pop up window giving the option to change the paper and its attributes or load more of the same paper Before loading paper into the paper trays fan the edges This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams Select Confirm if paper size and type are correct Plain J Paper Size White m Paper Type Color Quick Use Guide Tray Settings The tray information screen will be displayed on the touch screen If the tray information is correct select Close Alternatively change the paper size or paper type by selecting Change Settings on the touch screen Paper Tray Attributes Current Settings Auto Size Detect_Plain 3 Tray 3 4 Tray 4 Auto Size Detect Plain Auto Size Detect Plain Auto Size Detect_Plain g That completes the procedure for loading the paper tray Change Settings Tray 1 Cancel J Confirm Select Confirm if paper size and type are correct A4D Plai
12. n m Paper Size White B Paper Type Color Quick Use Guide Booklet Creation The Booklet Creation feature enables the production of booklets or multi page copies from single or double sided originals The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half Some models do not support this feature and some models need to have an optional finisher installed in order to use this feature For details contact your System Administrator The Booklet Creation feature is found on the Output Format tab When Booklet Creation is enabled you need to tell the machine whether your originals are single or double sided When you have made your selection you must select Save so that you can program any other features you may require from the control panel Enable Booklet Creation by selecting the Output Format tab Booklet Creation and Create Left Top Bound Booklet Image Quality Layo Output Format Booklet Creation Covers Q Transparency Options m Off J No Covers No Transparency Separators Q Page Layout Q Poster Q Annotations Multiple Up Off No Posters Off Repeat Image Off Quick Use Guide Booklet Creation Booklet Creation Cancel Save Binding Shift Fold amp Staple E 0mm E Ne Fold amp Staple Qo Left Onar el
13. o start a job 11 lt Speed Dial gt button Allows you to enter speed dial codes 12 lt C gt clear button Deletes a numeric value or the last digit entered or replaces the current value with a default value It also cancels a suspended job 13 lt Dial Pause gt button Inserts a pause while dialing a fax number 14 lt Machine Status gt button Displays a screen where you can check the machine status the billing meter and the status of consumables or print various reports Use this button also when accessing the System Administrator mode 15 lt Job Status gt button Displays a screen where you can check the progress of active jobs or displays the detailed information of completed jobs 16 lt Features gt button Returns the display to the previous copy fax or scan feature screen when the Job Status screen or Machine Status screen is selected 17 lt All Services gt button Displays a screen where you can access the services available on the machine Quick Use Guide Tray Settings The machine can be equipped with various paper trays Tray 1 Tray 2 and the Two Tray module Trays 3 and 4 can be loaded with stock of standard and non standard sized paper The High Capacity Tandem Trays Trays 3 and 4 allow you to load up to 2 000 sheets of paper The bypass tray Tray 5 allows you to use a variety of paper types A tray extension is provided to accommodate larger sized paper The High Capacity Feeder Tray 6 a
14. utton each document is scanned 6 Access the scanned document in the Mailbox Access the electronic version of the document in the specified Mailbox at the machine Quick Use Guide Scan to Home Scan to Home allows a user to scan hard copy originals at the machine and send them to a destination on the network which is specified as their Home destination Some models do not support this feature and some models need to have optional kits installed in order to use this feature For details contact your System Administrator Network Scanning 001 DEFAULT 006 DOCUCENTRE i pie Sot 002 S2HOME 007 JT_COMPRESSION_N 2 003 GPC 008 JOB_TEMPLATES E 004 ENP 009 XEROX E 005 DOCUWORKS 010 PROOFS ee plates To use this option the user must enter the Network Authentication login at the machine The machine displays one Scan to Home S2HOME template The Username Password and Home Directory of the authenticated user are specified in the Scan to Home template The selected template sends the scanned data to the user s Home Directory Quick Use Guide Scan to Home It is not necessary for the repositories and templates to be configured Network Layout Scanning Settings Adjustment 001 DEFAULT 006 evocucenrre 4 Hole 002 S2HOME 007 JT_COMPRESSION_N IZA m 003 cPc 008 JOB_ TEMPLATES 004 BNP XEROX i DE 005
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