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Xerox FAX System (J) User's Manual

1. Paper in Drawers lt Notes for this Chart gt The abbreviations in the chart above refer to the following paper sizes ST 5 1 2 x 8 1 2 width wise STR 5 1 2 x 8 1 2 length wise LT 8 1 2 x 11 width wise LTR 8 1 2 x 11 length wise LG 8 1 2 x 14 LD 11 x 17 The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out If the same size of paper is set in more than one location the upper drawer will have priority for paper feed If the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent over the order indicated here 1 Indicates that the Rotate Received Data function will be used 2 When the image of received documents is automatically reduced to fit onto the paper 8 1 2 x 14 size images will be reduced to fit onto 8 1 2 x 11 length wise size paper we oe k 1 Indicates that a received page will be split and printed onto 2 or more separate sheets of paper 10 3 Section 10 Reference Information Paper Size and Priority Feed Chart Metric version If the drawers do not contain paper that is of a si
2. 2 Press the Admin Item key If you press the Activity report key at this point an Activity Report will be printed out 5 63 Section 5 Other Features of this Fax 3 4 5 64 Use the keypad to enter the currently registered administrator number 4 digits inch Enter the administrator number fee Mes edi TE metric Enter the administrator number LECHONG Press the Restricted access rep key inch ubad conf One touch Telephone Restricted lox list key list direct list accessre ubad rel Group dial Encryption ox list List key list neryption Program ax list dial list metric bad conf One touch Telephone Restricted lox list key list direct list accessre lubad rel Group dial Encryption ox list List key list Incryption Program lode list dial list 6 7 Select the ID code for which you want to print out a Restricted Access Report by pressing the corresponding key to highlight it It is possible to select more than one ID code If you want to print out a report for all the ID codes at one time press the All Depart All ID codes key All of the ID code keys that are registered and have been used under Restricted Access will be highlighted inch Select output department code 0000 e0000 metric Select output D code 000
3. metric olling Nr dest 123 Immediate Tx Program Change Delete displayed P m COCA Pm inch Sub conf Reserved TX Polling box Input J TX status J Sub conf RX Polling box output 1 result Printencr RX result 5 Press the Yes key A sample image of the corresponding data box on LCD documents will be printed out metric scan orig Reserved TX polling to box J Tx status 4 Sub conf Tx report RX polling y on fae J Encry code Rx result box output displa 2 Press the Reserved TX status key The content of the first schedule communication will be E uN 3 14 Force Starting the Communication You can force start a communication that is waiting in memory without having to wait for the scheduled start time You can also force start a communication that is waiting for Automatic Redialing Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of Printing Out a Sample Image of Waiting Documents on page 3 14 2 Press the Immediate TX key inch Immediate a Prograrn Change Delete Print olling No party 123 metric Immediate Le Program Change Delete m OCA rat olling Nr dest 123 3 Press the Yes key The cor
4. 2 Press the Sub conf box output key inch Tx Polling Buren gd Besersed RX Polling y lbas sumut gp X result ee AE metric TXpolling d e E Sub conf Tx report RX polling box output J an Hits la Encry code Rx result box output displa X E HE HEE ud Section 5 Other Features of this Fax Press the key that corresponds to the desired F Code inti j j 3 Confidential Box if it is highlighted If the key is not Pri nti ng Out an F Code Confidential Box highlighted there are no documents in that box List If you registered 0000 as the F Code password go to the next step If you registered any other password pravesd directly to shin 5 Print out this list in order to check the information in each F Code Confidential Box as well as data regarding the existence of inch documents in each respective box Original is at box indicated reverse Tf there are no F Code Confidential Boxes registered in this fax f an F Code Confidential Box List will not be printed out oog of fe Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode 01 settings 1 Press the Print Report key The Report Selection screen metric will appear There is originals saved in the box which is inverted Address book X Basic metric 4 Press the
5. Application Register Print report Checking Transmission Copy Counts Perform the following procedure in order to check the number of documents that have been transmitted under an individual ID code or by all ID codes overall You can also check the number of copies that have been made on the machine 1 Use the keypad to enter a viable ID code between 1 and 8 digits inch Enter ID code a asic Application Register Print Report metric Enter ID code b Register Application Print report Press the Dept Total ID Total key Dept Total ID Total The number of documents that have been transmitted will appear at the bottom of the touch panel Once you have finished checking the counts press the Close key The touch panel will return to the ID code Entry screen inch Number print Copy Printer Total Numb Black amp White 0 0 is res Scan transm Fax tansm scanner Fax Scan pages ae n Trem pages 1 0 Commun Time Hrs 1 Mins Default setting Management 00000000 metric Number print Copy Printer Total Numb Black amp White i 0 is req Scan transm Fax transm scanner Fax Scan pages ae n Trem pages 1 0 Commun Time Hrs Mins Default setting Management 00000000 Section
6. ud 3 15 Section 3 Fax Operation Various Functions 3 Use the Y and or A cursor keys to switch to the communication that you want inch Doc 399 New York br StartTime 12 00 RX Polling No party 123 u Ae metric Documentnr 399 RX polling Nr dest 123 D New Yory br Start time 12 00 nw la 4 Press the Delete key inch i diat olling No party 123 Ke ae Prograrn Change Delete Print metric Immediate Tx Program Change Delete Print olling Nr dest 123 m7 Lv jt a 5 Press the Yes key The selected communication will be deleted and the touch panel will return to the initial mode settings If you want to continue deleting other scheduled communications repeat steps 1 through 5 inch Doc 381 Broadcast No party 023 Tokyo co Start Time 23 30 TX No ofpages 056 Delete Yes metric Documentnr 381 Broadcast Nr dest 023 Tokyo co Start time 23 30 Number of Tx 056 Are you sure you want to delete yos 3 16 Modifying the Contents of the Communication You can modify the information relating to a scheduled communication that is presently saved in memory The scheduled time for the communication to start can be changed destinations changed added and delete
7. 3 Dial the destination fax number O r OOO Ox DOO D00 3 19 Section 3 Fax Operation Various Functions Initiating the Fax Connection Manually Manual Fax Reception Once you are connected with the other party reception can be initiated manually by pressing the Start key Use this mode when you want to talk to the other party prior to actual reception of the documents Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine Auto Fax Reception is the default setting in this fax so in order to manually initiate reception it is usually necessary to change the reception mode to Manual Fax Reception Preparation 3 Check whether or not the call is from a fax Make sure that Manual RX is displayed If it is not press the reception mode select key and then press the Manual RX key inch gt If you hear a fax tone You are connected to a fax machine Press the Start key Fax reception will begin If the separately purchased telephone has tone dialing capabilities you can use the Remote Switching function Refer to Initiating Fax Reception From A Connected Telephone Remote Switching on page 5 6 DOO ma DOO Og Re Olal On hook Memory TX Manual RX Clear KOKO 000 amp l gt If the other party s voice can be heard
8. 4 Press the Program key inch p neztoucnh Program Group Chain metric ee Program Group Chain 5 If you do NOT want to designate a time of day for the operation to begin press the Off key under Delayed TX and go directly to step 7 inch Enter using key Delayed TX Start Time 22 00 Ce os RX Polling metric Enter using key UE 4 x x le d PE lt lt I ua o o Delayed Tx RX polling Use the keypad to enter the desired time of day for the operation to begin If you want to change the entered time use the and or gt keys to move the cursor to the desired location Press the key corresponding to the type of operation you want to register Send or RX Polling Press the Next key Enter the destination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you want to enter multiple fax numbers with the keypad press the Next destinat Next dest key after each fax number inch 10 11 12 13 Section 5 Other Features of this Fax Press the Finish dest Set Dest set key Enter a name for the program Maximum 20 characters In order to enter characters refer to Entering Chara
9. Set destination 8 Press the speed dial key under which the desired destination is registered If that key is not displayed use the Y and or A cursor keys to switch to the screen that displays the key that you want 9 Press the OK key The touch panel will return to the basic fax screen 1 0 Press the Start key The transmission operation will begin automatically MAO D DTS 000 Q Start Printing Out a Telephone Directory List Print out this list in order to check the fax numbers that can be found in a address book search Tf there are no fax numbers registered that can be found in a address book search a Telephone Directory List will not be printed out Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key 1 Press the Print Report key The Report Select screen will appear inch 2 Press the Telephone direct list key inch tivity Subad conf One touch Telephone ort box list key list direct list pnfirm Subad rel Group dial Encryption pport box list List key list ser set Encryption Program ist box list dial list metric ctivity Subad conf One touch Telephone ort box list key list direct list
10. You are connected to a telephone Press the Start key at the end of the conversation A tone will sound to inform the other party that this machine has switched to the fax reception mode Fax reception will begin once the transmission is initiated by the other party 1 When a call comes in the separately purchased phone will ring 4 Hang up the receiver when Status Act status appears in the message display or the reception begins in 2 Pick up the telephone receiver t 3 20 Section 4 Troubleshooting When the Fax Data Indicator is Lit During a fax communication that use the memory documents will be entered into memory and to indicate this the Fax data indicator will light The Fax data indicator will also light when documents are received directly into memory Memory Reception during copying in the Copy Operation mode The Fax data indicator will flash while documents are being entered into memory U Copier Jild Printer D 0 0 Scanner G es Caz lt CAUTIONS before Disconnecting the If a Power Failure Report is Printed Power Cord Out e As electricity is necessary to retain documents in memory BE If documents schedule communications or other information SURE to check whether the Fax data indicator is lit or not contained in memory are lost because power to the fax is BEFORE i
11. If 11 x 8 1 2 A4 width wise size documents are set in the Document Processor or on the platen this function will automatically rotate the scanned data 90 counter clockwise and transmitted them as 8 1 2 x 11 A4 length wise documents To enable the Rotate amp Transmit function for documents set in the Document Processor you must select Standard size when setting the document size for scanning from the Document Processor Refer to Setting the Document Size for Scanning from the Document Processor Scan from DP setting on page 7 6 The Rotate amp Transmit function will only engage for 11 x 8 1 2 A4 size documents Verifying IDs With the Other Party Using F Codes F Code Based Communication F Code Based Communication involves fax communication that includes certain codes in the form of numbers and symbols the base of a protocol that has been adopted for use by other facsimile manufacturers as well By using these codes methods of confidential communication previously available only between facsimiles that were both from the same manufacturer are now becoming possible between models from different manufacturers This fax has such F Code capabilities By using an F Code Box that has been registered in this machine and designated for F Code Based Communication to transmit and receive documents you can perform Confidential and Bulletin Board Communications as well as Relay Broadcast Comm
12. Keypad Use the keypad to enter fax numbers etc Even if your telephone service is for pulse dialing press the star key and any key pressed on the keypad after that will transmit the related tone signal Inch version only Start key Press this key when you want to initiate a fax communication D Start Fax key Fax indicator Press this key when you want to switch between the Copy Operation and Fax Operation modes The Fax indicator is lit when the machine is in the Fax Operation mode bh e Fax data indicator This indicator blinks during a fax communication When this indicator is lit there are received documents or documents to be transmitted etc stored in memory 0 Ux O Reset key Press this key when you want to cancel an operation in progress and have the touch panel return to the initial mode settings Stop Clear key Press this key when you want to delete registered fax numbers or names as well as when you want to stop an operation in progress c Job Queue key Press this key when you want to give priority to printing out a received fax during a copy operation Refer to page 1 18 2 Job Queue Default key Press this key when you want to perform settings related to the various default modes for the fax functions of this machine 10 Interrupt key indicator lamp Press this key when you want to interrupt a fax reception in order to make copies The indicator lamp in the Interrupt key wi
13. MOLLO DOO Ox Clear Y pefaut Seting A Management Interrupt Energ amp 2 Press the Fax default setting key Copy FAX default i default Language y Scanner Printer Bypass default 4 default i setting default orig size Dj metric d Copy Fax default default Language ald 3 Press the W cursor key until TX Mode Default is highlighted 4 Press the Change key Printer Bypass default 4 default setting Machine Register 5 6 Select the desired transmission mode setting by pressing either the Memory TX key or the Dir Feed Tx key as appropriate inch Tx metric Memory Tx Tx Press the Close key If you are finished making settings press the Reset key to return to the initial mode 7 7 Section 7 Various Settings and Registration Selecting the Automatic Reception Mode Receive Mode setting This fax has 2 or 3 automatic reception modes depending upon the model version The inch version of this fax offers the Automatic Fax Reception Auto FAX TEL Switching and D R D Reception modes The metric version contains the Automatic Fax Reception and Auto FAX TEL Switching modes Select from among the available modes that are available for your fax machine Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 P
14. The default setting is for Normal resolution Section 2 Fax Operation Basic Use 1 Ifyou want to change the resolution press the Orig image quality Image Quality key inch Delayed TX 8122x1T Fine Orig size Orig image E rint Report A444 _ Fine Original Image settin Qualit intrenore 2 Select the desired resolution from among the 5 available inch Normal Ultra fine e TT Super fine metric Normal Ultra fine Fine Half tone Super fine 3 Press the Close key lt Notes gt e The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution but transmission time is longer e The Half tone Half tone resolution reproduces grays clearly but transmission time is longer than with the Normal or Fine resolutions e To transmit with the Ultra fine resolution 8 MB of optional memory must be installed If the additional memory is NOT installed the Ultra fine resolution will not selectable e To transmit with the Super fine or Ultra fine resolutions the receiving fax must have the corresponding resolution capabilities in order to benefit from their features If the receiving fax does not have the corresponding capability transmission will be accomplished with the Fine resolution 2 3 Section 2 Fax Operation Basic Use 6 Selecting t
15. Uppercase input Numbers amp Special characters input EC CC CC amp gt 4 x l ad Danish Dutch English Metric version Finnish French German Italian Spanish Portuguese Swedish and Norwegian Uppercase input Symbol 1 input TEPEEELE EEE EEE EE amp L L L E J L L I L E L E j L ere TE hb EL i te pb le LJ FEL EE EET te EL Cw Symbol 2 input Rie ee a i a a k 2 H 1 4 4 A amp g a p B g k b y Polish and Czech Uppercase input Symbol 1 input EE CECE i i i E i 2 E Symbol 2 input zd he Tee ee ie Td fe E ded t H 1 i a gt uf 4 I fx JT Je fa fc Je Ji fa fo f Jt Section 10 Reference Information Paper Size and Priority Feed Chart Inch version If the drawers do not contain paper that is of a size and orientation exactly the same as that of the received documents the FAX will automatically select the most appropriate paper for print out The following chart indicates the order of priority for paper selection in such a case Received Document Size Order of Selection
16. for 50 sheets min copiers The Administrator Number input screen will not be displayed if Restricted Access is turned ON 4 9 Enter the password using the English alphabet numerals or other available symbols Maximum 31 digits Refer to Entering Characters on page 2 11 when entering the password inch Enter password Limit 31 letters including 2 O Once you are finished entering the password press the End key The message display will return to the same screen as was displayed in step 11 2 1 Press the Close key The message display will return to the same screen as was displayed in step 3 9 10 Registering the save folder number factory default setting RX001 and TX001 2 2 Press the Saving Folder No No of save folder key inch Fil Receive rx Lenne 4 Transmit tx IP addr Admin metric Receive rx No of save File name Sandite f l IP addr gamin E mail ad 2 3 Use the keypad to enter the save folder number in which documents which have been received using the Network FAX functions will be saved inch No for storing with key Clear key Press this key when you want to reenter the number Stop key Press this key when you want to cancel the registration procedure and return the touch panel to the screen in step 3 2 Press the S
17. on page 6 4 Whether or not a Transmission or Reception Report is printed out and the alarm sounds will depend upon the setting made under Turning Print Out of Each Report ON OFF Print Report setting on page 7 1 metric Section 4 Troubleshooting When One of These Message is Displayed When any of the following messages appear in the message display follow the corresponding procedure Message Close XX Cover Check the cover Check cover Procedure The cover indicated in the message display is open Close it securely Add paper top cassette Add paper 1st cassette e There is no paper in the selected drawer Refer to the Operation Guide for your copier and add paper to the drawer indicated in the message display e This message will also be displayed when one or more of the drawers is not set properly Insert the drawers securely into the machine Load XX paper in cassette Receive document in memory e The Fixed Size mode is selected in the Paper Feed Selection setting Load paper of the size indicated in the message display e The sizes of the received documents and the paper in the selected drawer are not compatible for printing Load paper of the same size as that of the received documents Data for received documents was stored in memory Memory Reception because there was no paper in any of the drawers Once you load
18. 11 Memory TX Dir Feed When you want to switch between the Memory Transmission mode Memory Tx and the Direct Feed Transmission mode Dir Feed Tx The mode will change each time you press this key 12 Reception mode select Press this key when you want to select a different reception mode The display will change to the key reception mode selection screen where you can select the desired reception mode by pressing the Auto RX Manual RX or Answering Machine key as appropriate Indicates the amount of data stored in memory As documents are being stored the bar will move towards 100 indicating that the data stored in memory is increasing Once it reaches 100 no more documents can be stored in memory Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax 14 Inch Ready for fax transmission a Place the original amp assign destination im TX Basic licatia Register i 15 16 17 18 19 14 Metric Ready for fax transmission Memory inuse 0 Address book 14 Fax number display PR Place original and select destination On hook Abbrev j setting J 15 16 17 18 19 The number that you have entered to dial is displayed here 15 Basic key Press this key when you want to return to the basic fax screen 16 Appli
19. Change contents key and then go directly to step 6 inch Name GDE 003 Change contents Delete metric Name GDE 003 Change contents Delete gt Deleting a program key 5 Press the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other program keys repeat steps 3 through 5 If you are finished deleting program keys press the Reset key gt Modifying registered information 6 If you want to modify the abbreviated number the displayed number of the speed dial key under which the program key is registered press the Abbr key If you want to modify any other basic information press the key that corresponds to that information To modify information refer to the corresponding step under Registering New Program Keys on page 5 36 Section 5 Other Features of this Fax Enter the abbreviated number of an unregistered U si ng a P rog ram Key speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys If the operation involves the transmission of documents inch 1 set the documents you want to transmit If it involves a Enter using key polling reception go directly to step 5 123 3 digits Wk metric Enter using key 23 3 digits Wk 2 If you
20. Yes key The documents that are in that F Code Confidential Box will be printed out ae book Basic 5 Use the keypad to enter the F Code password 4 digits that corresponds to that F Code Confidential Box inch 2 Press the Subad conf box list key Enter password using key inch Pa Activit Subad conf A One touch Telephone 070 4 digits report box list key list direct list E gt Confirm Subad rel Group dial Encryptio fete E User set Encryption Program metric list box list dial list Enter password using key metric on Activit Subad conf One touch Telephone D707 4 digits report box list key list direct list LEd gt Confirm Subad rel Group dial Encryption report box list List key list User set Encryption Program list box list dial list 6 Press the Confirm key The documents that are in that F Code Confidential Box will be printed out 5 17 Section 5 Other Features of this Fax 3 To print out an F Code Confidential Box List press the Yes key An F Code Confidential Box List will be printed out inch Subadd confi box list Print Yes No metric Subadd private box list Print Yes No 5 18 Entering Documents into an F Code Confidential Box Perform the following procedure when you want to enter documents into your F Code Confidenti
21. book cheer 1 30 use the Y and or A cursor keys to switch to a screen Basic Application 2 4 tg Print report that displays an unregistered key inch Set dial for registration metric Set dial for registration 3 10 4 5 Press the Chain key inch poesmuen Program metric One touch Program Use the keypad to enter the desired chain dial number Maximum 32 digits inch Enter using key MAX 32 digits 2 1234 Ca Pause J Space metric Enter using key MAX 32 digits Se 1234_ gt Delete Pause space and gt cursor keys Use to move the cursor Delete key Press to delete the character that the cursor is currently under When the cursor is at the last space the previous character will be deleted Space key Press to enter a space Pause key Press to enter a slight pause indicated by a hyphen at that point in dialing Press the Next key Enter the desired name for the chain dial key Maximum 20 characters In order to enter characters refer to Entering Characters on page 2 11 8 10 Section 3 Fax Operation Various Functions Check the registered information If you want to change any portion of it press the key that corresponds to the desired item and change the information as desir
22. key The Application screen will appear pos i Abbrev Basic metric Address Tx Basic d Application E Register Printreport 2 Press the TX result on LCD Tx report on display key The most recent transmissions will be displayed in a list inch TX Polling y ub pont j Reserved d RX Polling Bo Sumut g Print encr RX result data box on LCD metric Kom d Gr Ga Sub conf Tx report RX polling box output J an hte la Encry code Rx result box output displa X ud JEE 3 If 6 or more transmissions have taken place press the A cursor key or the W cursor key to scroll up and down through those transmissions inch viL Y JIL metric 1050 New York br 23 APR 18 00 Ok dn Ee EAP 62 Ok 6 1 Section 6 Managing Information About Your Fax Communications 4 To verify even more detailed information for a particular Checki ng the Re su It of Rece ptions transmission select the desired transmission and press the Details key Information for up to 50 of the most recent fax receptions can be inch checked in the message display Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode 047 1046046046 APR 26 1146 OK uun i settings m 046 11234567890 APR 27 23 56 ERROR AC ED
23. 1 sided documents 35 g m 160 g m Duplex 2 sided documents 50 g m 120 g m e Number plain paper Under 8 1 2 x 11 A4 100 sheets 50 g m 80 g m 8 1 2 x 14 or 11 x 17 B4 A3 or Folio 70 sheets 50 g m 80 g m gt When set on the platen e Maximum size 11 x 17 A3 Notes on acceptable documents e If documents with very low contrast images or light colored text are transmitted they may not be received clearly by the other party e MAKE SURE that documents written in ink or containing glue etc have dried COMPLETELY before setting them for transmission e When setting documents in the Document Processor ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine e Documents of sizes outside the prescribed range may not be transmitted successfully e If documents with punch holes are set in the Document Processor for transmission gray streaks may appear on the documents received by the other party In this case set the documents in a different direction and try to transmit them again 1 Adjust the document insert guides to match the width of the documents you want to transmit 2 Open the eject guide when transmitting documents of a large size such as 8 1 2 x 14 B4 or 11 x 17 A3 3 Set the documents face up on the document table If the documents are set properly the document set indicator will be l
24. I am not able to perform Remote Switching Is your telephone service set for pulse dialing Some telephones allow you to transmit the desired tone signals by simply pushing the appropriate buttons Refer to the Instruction Manual for the telephone being used Did you use the correct Remote Switching number Check the registered number Factory default setting 55 I was able to receive a fax but it was not printed out and the documents are not in memory Is Fax Forwarding turned ON Check the Fax Forwarding setting I am not able to receive documents Is the modular cord connected correctly Connect the modular cord correctly Is Communication Error displayed Perform the necessary procedure to correct the error and try to receive the documents again Is Password Check Reception turned ON Turn Password Check Reception OFF I am not able to receive documents into memory Memory Reception Is the memory in your fax machine full Try to receive the documents once again after memory becomes available or after you create available space in memory I am not able to perform Polling Reception 4 6 Did the transmitting party perform the Polling Transmission procedure correctly Check with the transmitting party Problem I am not able to perform F Code Based Relay Broadcast Transmission Check point Does the relay station fax machine have the
25. Ready for fax transmission Start using Sta 3 Press the Delayed TX key inch Udestinat 5 2 Abbrev l Delayed TX B metric destinat D Abbrev A Delayed Tx J Ado Finel Press the On key and the Time Entry screen will appear Use the keypad to enter the desired time for the transmission to begin If you want to change the entered time use the and or gt keys to move the cursor to the desired location inch Enter using key Start Time lt lt On metric Enter using key Start time On Section 3 Fax Operation Various Functions 7 Press the Start key The documents will be scanned into memory and the transmission operation will begin when the appointed time is reached If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printed out Refer to page 7 1 6 Press the Close key 3 9 Section 3 Fax Operation Various Functions Dialing the Destination With A Registered Number and the Keypad Chain Dial Keys If you register a chain dial number under a speed dial key in advance that speed dial key will function as a chain dial key and the chain dial key can be used to enter the initial OKOLO portion of the other party s fax number DOO Example If the number 212 is registered under a speed dial key which then fun
26. Scan orig Reserved Report and Restricted Access Report are available TX polling to box Tx status me If you enter the administrator number All reports are available nl Sub conf Tx report RX polling box output J an display J fe If you enter an ID code box output displa 1 Use the keypad to enter a viable ID code between 1 and 8 digits inch Enter ID code Dept Total a asic Application Register Print Report metric Enter ID code ID Total Application Register Print report 2 Press the Enter key 3 Press the Print Report key inch Address f book Abbrev Basic Add Tx Eee o eoorev d Ceea d asic Application Printreport 2 Erreg 5 61 Section 5 Other Features of this Fax 4 The keys for reports that can be printed out will appear Press the key for the report that you want to print out inch ctivity report Confirm report Restricted access re metric Activity report Confirm report Restricted access re If you enter the administrator number 1 Press the Print Report key inch i Enter ID code Dept Total y Enter asic Application Register metric Ent
27. key If the optional Printer Scanner Kit is not installed go to the next step inch 4 digits 4 digits metric NW FAX rece CE Off i NW FAX RX 4 digits 4 digits Off or Press the Confirm key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other F Code Confidential Boxes repeat steps 4 through 8 Once you are finished registering F Code Confidential Boxes press the Reset key 5 13 Section 5 Other Features of this Fax Modifying or Deleting F Code Confidential Boxes Perform the following procedure when you want to modify the registered subaddress or F Code password for an F Code Confidential Box as well as when you want to completely delete one of those boxes In order to modify the contents of or completely delete an F Code Confidential Box it is necessary to enter the corresponding F Code password during the procedure You CANNOT delete an F Code Confidential Box which still contains received documents Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Perform steps 1 through 3 of Registering New F Code Confidential Boxes on page 5 12 2 Press the key which displays the subaddress for the F Code Confidential Box you want to modify or delete inch 901 1234 004 007 Jad 00 0080714 Jeon
28. 123 3 digits metric Enter using key 3 digits Wk Press the Close key Once you are finished modifying all of the items that you want press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other one touch keys repeat steps 3 through 9 If you are finished deleting one touch keys press the Reset key Section 2 Fax Operation Basic Use Dialing With a One Touch Key 5 Press the one touch key under which the desired fax number is registered inch Ready for fax transmission Place the original amp assi jn destination You can dial a fax number by simply pressing the one touch key under which that number is registered To select the conditions related to transmitting documents such as the resolution and contrast refer to pages 2 3 and 2 4 Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode metric tings ace ee Ready for fax transmission Place original and select destination 1 If the operation involves the transmission of documents set the documents you want to transmit 6 Press the Start key The transmission opera
29. A jCa_ 1 Press the Application key The Application screen will metric appear inch 950 New York br 23 APR 18 00 0k F 24 APR 0a Ea A EAP AG OK 1234567890 27 8PR 23 56 Error j wo Y i az peores y Abbrev 1 sing y 1 30 Register Print Report 5 Pressing the W cursor key will display the next previous transmission and pressing the A cursor key will change the display back towards the most recent transmission Once you have finished checking the desired information 2 Address TX press the Close key The touch panel will return to Lbook J pobre J 1 30 displaying the list of transmissions Basic Application J Register Print report inch Doc 867 Broadcast ga New York br APR 23 18 00 TX No ofpages 005 Result 2 Press the RX result on LCD Rx result display key The most recent receptions will be displayed in a list inch F Sub conf Reserved Documentnr 867 Broadcast box Inout Ti status 5 T New York br Rx Polling d Baes ran 23 APR 18 00 Number of Tx 005 Result Print encr RX result 7 alo imi ais metric x Scan orig Reserved eer poling d Sobor gd Resets 6 Once you have finished checking the desired information ress the Reset key to return to the initial mode Sub conf Txreport P RX polling box output J an hts la Encry code Rx result box o
30. Change key appear YH Refat Setting Wianagement Interrupt Energ oJ 4 Print Out ON or OFF by pressing either the ON or Stop OFF key as appropriate C Clear inch O 2 3 Reset 5 Select whether you want to turn Reception Date and Time 2 Press the Fax default key inch Copy FAX default i default y Lariguage y metric default j default j setting D default 3 orig size W metric Copy Fax default i default y Language y default 4 default setting Machine Register 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode 3 Press the W key until RX Date Time is highlighted 7 9 Section 7 Various Settings and Registration Selecting the Paper Feed Selection Mode Fax Paper Feeding Tray setting Select here from among the 3 available modes for feeding paper to print out all documents that are received when the fax is in the Fax Operation mode as well as for printing out reports and lists the Auto Selection mode the Fixed Size mode or the Fixed Cassette mode This setting CANNOT be changed while there are documents remaining in memory 2 Press the Fax default key lt Auto Selection mode gt inch In this mode the fax will automatically select and feed the Co FAX py Language most appropriate paper default default Scanner Printe
31. Communication Press the Finish dest Set Dest set key Select whether or not you want the received documents to be printed out at your fax Press the On key to have them printed and the Off key to stop print out inch Print Here Fax For d Enter using key On Delayed TX o metric Print here Fax forw d Enter using key serve EE Delayed Tx T kajaa 6 Select whether or not you want to designate a time for the Fax Forwarding operation to begin and end To set the time press the Delayed TX key and go to the next step If you do not want to designate a time for the operation to begin and end press the All Day key and go to step 9 If you select All Day the Fax Forwarding operation will continue indefinitely regardless of the time of the day gt Designating the time for Fax Forwarding to begin and end 7 Use the keypad to enter the desired time for Fax Forwarding to begin If you want to change the entered time use the and or gt keys to move the cursor to the desired location inch Fax For d Enter using key shut off Time 00 00 Led Led metric Fax forw d Enter using key wre E Delayed Tx All day Led Led 8 Press the Shut off Time key and use the keypad to enter the desired time for Fax Forwarding to end 9 Press the Next key The currently registered i
32. If the call is from a telephone 1 The fax will ring to let you know that you should answer Pick up the telephone receiver within 30 seconds after the ringing starts If the telephone receiver is not picked up within 30 seconds the fax machine will switch to fax reception 2 Speak with the other party At the end of the conversation fax reception can be initiated manually Refer to Initiating the Fax Connection Manually Manual Fax Reception on page 3 20 gt If the call is from a fax Fax reception will start automatically Section 5 Other Features of this Fax Automatically Switching Between the Fax and an Answering Machine TAD Reception This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax If an incoming call is from a fax machine fax reception will begin automatically If the call is from a telephone the functions of the answering machine will engage so even if you cannot answer the caller will be able to leave a message TAD Reception is only possible if a separately purchased telephone with answering machine capabilities is connected to this fax machine Refer to the Instruction Manual for the telephone in use for details on recording and listening to messages etc BE SURE that the number of times your answering machine is set to ring is LESS than the number of times the fax is set to ring T
33. Option cccecceeteeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 9 1 Performing the Setup Procedure ciet oe tih2 cick ete ls tes deli eae ed oad tnen sete 2 ees 9 2 Connecting the Fax Machine and the Computer ccceeeee cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 9 3 Making the Initial Settings on the Fax Machine ccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee eet eeeeeeeeeeeeeeea 9 4 Registering the Network FAX Reception Settings c ccccccccccceccsesssssessnssccececcececescsessausaecaaeceeeceeeeeesesaueaaecs 9 4 Turning the Save Transmitted Documents Function ON OFF o cccccecessecesseceeeenceceseeeeaaeeceeneeeenaaeeceeeeeees 9 5 Selecting the Kile Pye sick c ied cscs ialdsevssiatayscoewsua se coe lenscetenvulegaccdysabsessuguassensesasiatedecsabacecusuusteacessuabeveevebaetenstse 9 6 vi Contents Registering the Network FAX Information ccc ceeeeeeeeeeeeeeeeeeeeee eee eeeeeeeeeeeeeeeeeeeeeaaaaaaaeeeeeeees 9 7 Printing Out a Network FAX Settings List 2 c cccceeeeeeeeeeneeeneeeeeeeenenedeneeeeegeeeeeseneneeeneees 9 12 Section 10 Reference Information cccccesceeeeeeeeeeeeeeeeeeeeeeeeeeeseeaeeeeeeeeeees 10 1 DPECIICALONS 255 404 rep tatnnmed en a O a a a aie Soe wea a Mobaldaaiaes 10 1 Character Input Screens aa diiceadvatenlgesn oiuwanisicilancdiased viet nclwlweucdad a pady btuatudnibibe eens tbsdalwinlerinaeebnieeeeoigeds 10 2 Paper Size and Priority Feed
34. Register Print Report 1 When a call comes in the telephone will ring If the telephone receiver is picked up while the telephone is still ringing the fax will deal with the call in the same manner as a standard Manual Fax Reception Refer to Initiating the Fax Connection Manually Manual Fax Reception on page 3 20 2 The fax machine will then ring using the predetermined ring pattern gt If the call is from a telephone Pick up the telephone receiver and speak with the other party At the end of the conversation fax reception can be initiated manually GN gt f the call is from a fax Once the bell stops ringing fax reception will start automatically 5 5 Section 5 Other Features of this Fax Initiating Fax Reception From A Connected Telephone Remote Switching Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself Remote Switching is only possible if a separately purchased telephone with tone dialing capabilities is connected to this fax machine Even if the phone you use has tone dialing capabilities depending upon the model of the phone this function may not work as expected For further information contact your service representa
35. Select the appropriate document size inch 512x8172 metric 3 Press the Close key lt Saving a document for transmission When the optional Printer Scanner Kit Scanner Kit is installed gt Perform the following procedure in order to save a document for transmission on the administrator s network computer The document can be saved as a PDF file or a TIFF file In order to save a document for transmission the IP address or host name must be registered in the administrator s computer See page 9 8 1 Press the Save Tx original key inch destinat Gl _ original i Delayed TXAM Igipxira Fine Address Duplex Orig size Orig ima book TX settin qualit metric One touch save destinat original Abbrev Delayed Tx Press the On key inch metric Select the desired type of file by pressing the PDF or TIFF key inch File Format metric File type 4 Press the Close key Section 2 Fax Operation Basic Use Initiating the fax transmission Press the Start key The transmission operation will begin automatically You can select or change the resolution or contrast during scanning or dialing O wm DES N 00G gt Checking the status of the transmission Press the Status Act status key in the bo
36. Status Verification of Scheduled Communications Transmission Result Display L Reception Result Display 10 5 Section 10 Reference Information Default key FAX default key Print Report key 10 6 Type of Phone Line Inch version only Activity Report Confirmation Report User Setting List F Code Confidential Box List F Code Relay Box List Encryption Box List One Touch Key List Group Dial List Program Dial List Telephone Directory List Encryption Key List ___ TTI Transmission ON OFF Report Print Out ON OFF Password Check Communication ON OFF FAX Forwarding ON OFF Bulletin Board Function ON OFF m Number of Rings Auto FAX Reception Volume Settings m Document Size for Scanning from the Document Processor TX mode default Automatic Reception Mode Reception Date amp Time Print Out ON OFF Paper Feed Selection Mode m Manual Paper Feed ON OFF 2 in 1 Reception ON OFF Duplex Reception ON OFF Only available when the Duplex Unit is installed m NW FAX Reception Only available when the Printer Scanner Kit is installed m TX Document Save Only available when the Printer Scanner Kit is installed File Format Only available when the Printer Scanner Kit is installed Remote Diagnosis ON OFF Reception size Network FAX Setting List Only available when the Printer Scanner Kit is i
37. gt If the Box ID is 0000 6 Press the Yes key The documents that are in that Encryption Box will be printed out 5 55 Section 5 Other Features of this Fax Printing Out an Encryption Key List Print out this list in order to check the contents of Encryption Keys currently registered in this fax Print out of this list is only possible if the currently registered administrator number is entered during the procedure If the entered number does not match the registered one an Encryption Key List CANNOT be printed out Tf there are no Encryption Keys registered in this fax an Encryption Key List will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Print Report key The Report Selection screen will appear Address book X 2 Press the Encryption key list key inch ctivity Subad conf One touch Telephone ort box list key list direct list onfirm Subad rel Group dial ort box list List key list ser set Encryption Program st box list dial list metric ctivity Subad conf One touch Telephone port box list key list direct list jonfirm Subad rel Group dial Encryption Eport box list List key list ser set Encryption Program st box list dial list 5 56 3 To print out an Encryption Key List press the Y
38. pnfirm Subad rel Group dial Encryption art box list List key list ber set Encryption Program t box list dial list 3 Section 2 Fax Operation Basic Use To print out that list press the Yes key A Telephone Directory List will be printed out inch Telephone directory list Print Yes No metric Yes No Telephone directory list Print 2 23 Section 2 Fax Operation Basic Use Dialing the Same Number Again Redailing functions Redialing refers to dialing the most recently dialed number once again Automatic Redialing When attempting to transmit documents etc the other party s fax machine may be busy with another communication and may not respond In this type of situation your fax machine will automatically attempt to redial that same number Automatic Redialing is performed automatically by this fax and no special settings are required for its use As redialing will be performed a number of times at a set interval this function is effective even if the other party s communication takes an extended period of time Automatic Redialing will not engage when documents are being transmitted in the Direct Feed Transmission mode 2 24 Manual Redialing What if you try to transmit documents but the other party s fax line is busy and can t answer your call In this type of situation you will be able to redial that last number
39. the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 7 inch Box No 6481 Box ID 6482 Change contents Delete metric Boxnr 6481 BoxID 6482 Change contents Delete gt Deleting an Encryption Box 6 Press the Yes key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Boxes press the Reset key gt Modifying registered information 7 The currently registered information will be displayed Refer to Registering New Encryption Boxes in order to modify that information 8 Press the Confirm key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Boxes press the Reset key 5 53 Section 5 Other Features of this Fax Performing the Operation at the Transmitting Fax Encrypted Transmission is accomplished by dialing with a one touch key that has been designated in advance for Encrypted Transmission Encrypted Transmission is possible to a single destination as well as in combination with a Broadcast Transmission F Code Based Communication is not available for use with Encrypted Communications Tf you want to cancel the procedure part way through press the Reset key The touch panel
40. w J ai 002 003 ti if metric oto 005 epgg 07 14 Jean maa pe fo 001 1234 004 002 003 Iii I 3 Enter the F Code password 4 digits for that F Code Confidential Box inch Enter password using key E Judios L metric Enter password using key E aigits Led LEd 5 14 4 Press the Confirm key 5 If you want to completely delete the F Code Confidential Box press the Delete key and go to the next step If you want to modify the information for that F Code Confidential Box press the Change contents key and go to step 7 inch Subaddress 0724 Password 2000 Change contents Delete metric Subaddress 0724 Password 2000 Change contents Delete gt Deleting an F Code Confidential Box 6 Press the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting F Code Confidential Boxes press the Reset key gt Modifying information 7 Modify the information under either or both settings as desired To modify information refer to the corresponding step under Registering New F Code Confidential Boxes on page 5 12 8 Press the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished F Code Confidential Boxes press the Reset key Sending Documents
41. 5 27 Refer to Sending Documents as an F Code Based Relay Broadcast Transmission on page 5 25 for the procedure on acting as the initial transmitting station and sending documents through a relay station Registering New F Code Relay Boxes Perform the following procedure to register a new F Code Relay Box You can register up to 15 F Code Relay Boxes in this fax machine lt Caution gt When registering the subaddress for an F Code Relay Box you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F Code Confidential Boxes Tf for any reason you lose reference to the F Code password that you register here you will not be able to delete that box Therefore you should exercise DUE CAUTION in the management of the F Code password Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 5 22 Initial transmitting station Final destination 1 Press the Register key The Registration Select screen will appear inch Address book Basic metric Basic 2 possible inch Application aa E Application 1 30 Z Print Report Register Press the Box key F Code Relay Box registration is now Dial J Box Fax Encryption Forwardin ke amp Time y Location
42. 5 Other Features of this Fax Printing Out a Restricted Access Report Print out this report in order to check the details of communications occurring under Restricted Access It is possible to print out a report for each individual department or a report for all departments at the same time You will need to enter the registered administrator number in order to print out a report for all of the departments at the same time It is possible to print out a Restricted Access Report by entering an ID code however the report that is printed out will only be in relation to the information that corresponds to that particular code To print out such a Restricted Access Report for your ID code only refer to Accessing the Report Selection Screen When Restricted Access is Turned ON on page 5 61 This report can only be printed out while Restricted Access is turned ON If no communications have taken place in this fax under Restricted Access a Restricted Access Report will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Print Report key inch Enter ID code Dept Total Ld asic Application Register Print Report metric Enter ID caode ID Total y Clear i Enter Register Print report
43. Abbrev y Le server allowing the same documents to be made available and 1 7 yas transmitted to an unlimited number of receiving parties L The transmitting party registers in advance an F Code Box in the their fax and enters the documents to be transmitted into that box Until the data for those documents is deleted the documents will remain in that box for transmission any time they are requested with the correct subaddress and F Code password Each receiving party can then simply perform the appropriate i Polling Reception procedure and retrieve the documents from that i Abbrev J 1 30 box using the corresponding subaddress and F Code password to Basic T Application 2 Register Print report designate and access that F Code Confidential Box Using certain codes called the subaddress and F Code password in this fax the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well communication is possible with other facsimiles even if they are not one of our models as long as they have the corresponding 2 Press the RX Polling key F Code Based Bulletin Board Communication capabilities metric inch Restriction It is necessary that the other fax machine has the same TX Polling y ean i j i served l F Code Based Bulletin Board Communication capabilities as your fax machine However depending upon the fax machine there is a RX
44. Automatic sending eeseeseesssersesseessessesseessesseessessesseessesseessessee Basic faxscreen i caessesdentsssetesseceiseasendcateabetecsidensasdeesesedvadesceas 1 3 Batch Transmission function ssessseeseesreseeeressessrrsresrersres 1 16 Broadcast Transmission eesseeseesessseesessessressersresressersreesersesse 3 5 Bulletin Board setting seeeeseeseessseseeseesersressersrrsressersresserseese 7 3 Bypass feeding setting eesseeseeseesseesessessressersresresrerrersrersesse 7 16 Canceling a Communication sssessseseessesseessssseesersresresrereeesrerees 2 9 Canceling a Direct Feed Transmission s seeseeeeereeeeereeeeee 2 10 Canceling a Memory Transmission during scanning 2 9 Canceling a Memory Transmission during transmission 2 9 Canceling a Reception ccceeceeeeeseecseeeeneeesseceseeeseeeeeeeees 2 10 Chain Dial Keys 3 10 Modifying or Deleting Registered Information 3 12 Registering New Chain Dial Keys sesers 3 10 Using a Chain Dial Key oo eeeeeeseeeseeeneennneene 3 13 Checking the Result of Transmissions ccceceeeeeeeeeeee 6 1 Checking Transmission Copy Counts 000 ceeceeeeeeeeeeeeees 5 63 Communication Result Display Communication Using the Timer Confirmation Report Copy Priority Printout function 0 eee eee esse ceeeeeeeeeeeeeeee D R D Reception oo ee hipisi sir iriiri ea an Date amp Time setting Deleting the Com
45. Chart Inch Version ccccccccccccecseseeeeeeesssetseessseseeneneceteeeeeeeee 10 3 Paper Size and Priority Feed Chart Metric version ccccceeeeeeeeeeeeeeeee eter eeeeeeeeeeeneneaaaeeeeees 10 4 Me nUPRIOWGIGINS e a a a a a tiie a E 10 5 Error Code Fables soere ea e aee a ee ee e aeee ehe et 10 7 MAEA r diet eea cies a e A aE e gid e a a EEE ts Mia E ER 10 11 vii Important Please read it first This Operation Guide contains information on using the facsimile functions of this machine BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition in a location close to the machine During use refer to the Operation Guide for your copier for information regarding the sections listed at right A Caution Labels A INSTALLATION PRECAUTIONS A PRECAUTIONS FOR USE How to load paper Replacing the toner cartridge and waste toner tank When paper misfeeds Troubleshooting Cleaning the copier ZN INSTALLATION PRECAUTIONS E Environment e Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight Such conditions might adversely effect the unit s ability to detect the correct size of originals and documents When such a location cannot be avoided change the direction the unit is facing in order to eliminate exposure to direct sunlight N PRECAUTIONS FOR USE A CAUTION e DO NOT leave the Document P
46. Checking the reception mode Make sure that Auto RX is displayed inch Re dial On hook TX shies setting wp 1 30 TER Register Print Report metric Re dial On hook TX unaia setting X 1 30 Register Print report Auto Re Changing the reception mode 1 Press the reception mode select key when you want to change the reception mode 2 Press the key that corresponds to the desired reception mode inch Auto RX Answering Machine metric Auto Rx Answering Machine Receiving a fax When a fax comes in fax reception will begin automatically after the amount of time equal to a designated number of rings Once fax reception begins the Status Act status key will appear in the bottom right of the touch panel gt Stopping the reception in progress 1 Press the Status Act status key in the bottom right of the touch panel 2 Press the Stop key and the reception will be canceled inch Receive 5624 No ofpages 001 metric Receive 5624 No of pages 001 2 7 Section 2 Fax Operation Basic Use lt Making copies during a reception gt It is possible to make copies even during a reception in which documents are being directly printed out whereby Imaging memory is not used to save the documents e Press the Interrupt key during a reception The fa
47. Code password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and Tf you are going to receive documents into an F Code Confidential Box registered in this fax F Code Based Confidential Communication is possible even if the transmitting party does not enter an F Code password In order to receive documents into an F Code Relay Box however the transmitting party must enter the appropriate F Code password Tf you are going to transmit documents from this fax using the Bulletin Board function and if you register 0000 as the F Code password for that operation the receiving party will not need to enter an F Code password during the actual reception procedure What are F Code Boxes By using codes developed for F Code based Communication more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers In order to accomplish this you register in the memory of your fax in advance a memory box and use that box to transmit documents to and receive documents from the other party That memory box is called an F Code Box in this handbook and there are two such boxes in this fax an F Code Confidential Box when it is designated for F Code Based Confidential Communication and an F Code Relay Box when it is designated for F Code Based Relay Communication Each F Code
48. FAX J default default Language Language y 5 6 Section 9 Network FAX Settings Option Select whether you want to save the documents or not by pressing either the On or Off key as appropriate inch Press the Close key If you are finished making settings press the Reset key to return to the initial mode 9 5 Section 9 Network FAX Settings Option Selecting the File Type Perform this procedure to select the file type in which the documents for transmission or of received documents will be saved in the server computer the computer on which the provided Scanner File Utility is installed The document can be saved as a PDF file or a TIFF file Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear Cea Setting Management Interrupt Energy O DO O A DOO w 2 Press the FAX default key inch Scanner Printer Bypass default default settin default j orig size metio Copy Fax default i default y Printer Bypass default 3 default setting Machine Register fault 3 Use the W cursor key to select File Format File type 4 Press the Change key 9 6 Co FAX J default default Language 5 Press the PDF or TIFF key inc
49. If you do NOT want to change the current conditions go directly to step 5 Press the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 2 3 and 2 4 Once you are finished changing transmission conditions press the Address book key and go directly to step 6 inch destinat A Abbrev y Delayed TX e1exit l Address Duplex Orig size Orig ima Lbook BX setting qualit Print Repol Repol metric i destinat D Abbrev d Delayed Tx AA Fine Address Duplex Original Image Lbook Tx settin Qualit 2 21 Section 2 Fax Operation Basic Use 5 2 22 Press the Address book key Address Jo Lbook Basic On the touch panel press the first letter of the name that you want to search for If the first character is a symbol Press the Others key The message display will change to show a list of names that are registered with a symbol as the first character inch Searching Possible to usi Select first letter of destination 1 2 3 4 5 6 7 8 9 0 Others metric Searching Possible to usi Select the first letter of destination 1 2 3 4 5 6 7 8 9 0 Others 7 The speed dial keys that are registered with a name that starts with that first letter will be displayed inch Set destination metric
50. Key cei eeceeceeseeeseeeeneeeneeseneeeeeeeeee Receive Mode setting 00 ccceeceecceeseeeseeeseseseeesseceseeeseeeeneeees 7 8 Receiving Documents from an F Code Based Bulletin Board 5 20 Reception size setting Redailing functions 0 0 eee a Registering New Encryption Boxes sceesceeeeeeeeeneeeeee 5 51 Registering New Encryption Keys ccsceesceseeseeeeneeeees 5 48 Registering New F Code Confidential Boxes 5 12 Registering New F Code Relay Boxes 5 22 Registering New Permit IDs eee 5 45 Registering New Permit Telephone Numbers 65 5 42 Registering the Network FAX Information eeeeeee 9 7 12 Remote Diagnosis setting esesessseessesersrreserrersressrrsrersresresee Remote Switching sesesseseesessesrrerrrssresrerrresresse Changing the Remote Switching Number Initiating the Reception eee z Remote Test ID setting essseseesessseerresrssrrsserrrrsressrrsressresresee Restricted Access ccccccescccesseecessseeceeseceeseeeceeeeeesseeeceeaeeees Restricted Access Report s Rotate amp Transmit function ssesssesseessssrresersrrssessrrsressereessee Rotate Received Data function seeeseeseeesseeersseseessesrerrersresee RX Date Time setting esesesesseseessessersessresressersressesseereessesseesee Scan from DP setting eeesesesseseessesseesersresressersreesresrerresseesresse 7 6 Selecting the File Type seessesesseses
51. Password Info check Remote SW dial Remote Test iD metric Dial J Location Info X Date amp Time X Box check X Fax Encryptio Remote SW dial Remote testID X Section 5 Other Features of this Fax 3 Press the Subaddress relay box key 6 Press the Password key and enter the 4 digit F Code inch password that you want to use for this F Code Relay Box The password can include any combination of the numerals 0 9 and the symbols and Subaddress 7 Subaddress Encryption conf box Lrelay box box metric 7 Press the Next key subaddress Subaddress Encryption conf box relay box box 8 Repeat steps 1 and 2 below until all of the final destination fax numbers are registered Max 300 destinations 1 Enter the fax number of a final destination You can use the keypad abbreviated numbers Press an unregistered key one touch keys and group dial keys to enter the fax 4 The subaddress will be displayed for all keys that have number Chain dial keys can be used as well already been registered inch inch 02 jo 8888 Jo T 030715 jo Jo T 2341 metric 02 r 8888 Joe T 030715 jos jo T 2341 2 Ifyou entered the fax number with the keypad press the Next destinat Next dest key 5 Use the keypad to enter the subaddress 4 digit that you want to use
52. Press to delete the character that the cursor is currently under When the cursor is at the last space the previous character will be deleted Space key Press to enter a space Pause key Press to enter a slight pause indicated by a hyphen at that point in dialing Press the Next key Enter the name of the other party Maximum 20 characters In order to enter characters refer to Entering Characters on page 2 11 Check the registered information If you want to change any portion of it press the key that corresponds to the desired item and change the information as desired If you want to register this one touch key with the entered information as is go directly to step 20 Making More Detailed Settings 9 10 11 12 If you want to perform more detailed settings like selecting the transmission speed or designating this one touch key for F Code Based Communication or Encrypted Transmission press the Setting key and then go to the next step Select the desired transmission speed from among those available 83600bps 14400bps and 9600bps inch TX Start Speed 33600bps rr Encryption IX Subaddress Tx yj 14400bps 9600bps metric os Subaddress i Tx start speed If you want to designate this key for F Code Based Communication press the Subaddress Tx key and then go to the next step If you want to d
53. Reset key The touch panel will return to the initial mode 3 key settings iro 1 Press the Register key The Registration Select screen will appear Subaddress Subaddress Encryption conf box relay box box metric Subaddress Subaddress Encryption conf box relay box box 5 12 4 Press an unregistered key The subaddress will be displayed for all keys that have already been registered inch 901 1234 004 007 x 1 d 0080714 jar 1 00 00 00 il ify 006 0688 metric 901 1 234 04 o_o 0080714 joa 1 002 005 003 006 0688 ak Ul Use the keypad to enter the subaddress 4 digit that you want to use for this F Code Confidential Box inch Enter using key Led Ld metric Enter using key E 2000 4 aigis Led Le Press the Password key and enter the 4 digit F Code password that you want to use for this F Code Confidential Box The password can include any combination of the numerals 0 9 and the symbols and Tf you register 0000 as the F Code password it will not be necessary to enter a password when you print out documents from that F Code Confidential Box 7 8 Section 5 Other Features of this Fax If the optional Printer Scanner Kit is installed and you want to use the NW FAX Reception function press the On
54. Stop key The touch panel will return to the initial mode settings If you attempt to cancel a reception that is scheduled from multiple transmitting faxes such as a Polling Reception and there were fax machines still remaining to be received from a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes inch Receive 5624 No of pages 001 metric Receive 5624 No of pages 001 2 10 Entering Characters Section 2 Fax Operation Basic Use The Character Input screen will appear during registration of your own name self station name destination names etc What is in the Character Input screen Inch version There are actually 3 different Character Input screens One each for uppercase input one for lowercase input and one for special character input Press the Capital key the Letter key and the Num Sym key respectively to access the desired input screen Uppercase input Enter name Limit 32 letters including Limit 32 letters including ibe ea Numbers amp Special character input Enter name Limit 32 letters including mooo e EEEEP EE EE EEE C lt gt e The functions of each key in the Character Input screen Capital key Press this key when you want to enter uppercase letters Letter ke
55. Test ID in advance Refer to Registering the Remote Test ID Remote Test ID setting on page 7 15 For further information contact your service representative an authorized service center or the place of purchase Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will 5 Select whether you want to turn Remote Diagnosis ON or appear OFF by pressing either the On or Off key as appropriate inch H Defaut Setting ianagement Interrupt Energ oJ O r OOO x metric 2 Press the Fax default key inch Copy FAX default default Language Scanner Printer Bypass default default settin Machine Register default j orig size 6 Press the Close key If you are finished making settings metric press the Reset key to return to the initial mode Copy Fax J default default Language Printer Bypass default j default setting Machine Register default D orie size 3 Press the W cursor key until Remote Diag Remote diagn is highlighted 4 Press the Change key 7 14 Section 7 Various Settings and Registration Registering the Remote Test ID Remote Test ID setting If you have entered into a contract with an authorized service center for their Remote Diagnosis service
56. Tota j Enter J da Application Register Printreport Accessing the Registration Select Screen When Restricted Access is Turned ON When Restricted Access is turned ON it is necessary to enter the registered administrator number in order to access the Registration Select screen available when you press the Register key and thereby perform the corresponding registration settings To do so perform the following procedure 1 Press the Register key The Administrator Number Entry screen will appear inch Enter ID code Dept Total Enter f ong Register Print Report metric Enter ID code E asic Application Register Print report 2 Use the keypad to enter the currently registered administrator number 4 digits inch Enter the administrator number ES i a metric Enter the administrator number be Es 5 59 Section 5 Other Features of this Fax 3 The touch panel will change to the Registration Select Accessi ng the Application Screen When screen ines Restricted Access is Turned ON Fax Encryption Dial J TE J ae 1k When Restricted Access is turned ON perform the following procedure in order to access the Application screen available when Location J t assword J remote w you press the Ap
57. Using F Code Based Confidential Transmission It is necessary for you to perform the following procedure in order to transmit documents to an F Code Confidential Box that is registered in the destination party s fax machine Tf you designate a time for the transmission to begin the Direct Feed Transmission mode will not be available lt Conditions gt You the transmitting party must know in advance the number in this fax a 4 digit number called the subaddress that corresponds to the desired box in this fax called the F Code Confidential Box in the receiving party s fax and enter that AND the related F Code password during the transmission procedure The receiving party must have a facsimile that has the same F Code Based Confidential Communication capabilities as your fax machine In addition they must register in advance the corresponding box in this fax called the F Code Confidential Box in their fax inform you the transmitting party of the registered number in this fax a 4 digit number called the subaddress for that box and enter that number and the corresponding password during the procedure to print out the received documents Refer to Printing Out Documents from an F Code Confidential Box on page 5 16 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents
58. Using a 3 Digit Number to Select the Destination Abbreviated Numbers ccccscssssscccecececeeeeeeeeees 1 18 Section 2 Fax Operation Basic USC ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeees 2 1 Sending OCC UNS LS et i esas Bea ce ec a Sa so a nd nc ae enna eee 2 1 Receiving Documents Automatically Automatic Fax Reception eeeeeeeeeeeeeeeeeeeeeeeeeees 2 7 Canceling a Communications ictaieal otk oem wie aah ube tet easels eee 2 9 Canceling a Memory Transmission during SCANNING cccceccececceccececcececaeauaesesssssesesesececececeeeeeeesseaeaeaeaes 2 9 Canceling a Memory Transmission during transmission cccceccccccceccececeeacseeessssasessseececececceeeeeeeeeeeaeaeaes 2 9 Canceling a Direct Feed Transmission ccccsssssssssseececececceccccccececcecececauanauaesssssesesesececececeeeeeseseceeeseseeaeaea 2 10 Canceling a Reception seenen ss ea ssh 55 coc babs Wee os oie Sa Soe dg ben was oes a saves Goes boc Sk toa EA das ogsa benches sees wibel sas E EE 2 10 Entering GharaterS acts sheet neare nad diate blest tds states lid ede ttt ba eet aTa E EU aad EEES 2 11 What is in the Character Input Screen sareei ii ar aa E AE E TE aa ENE EAE a 2 11 How D T Enter Characters vis csccssccedcecesscebeassatiaes aaa N a goaded AEE AAE EA EAEE A Aaea 2 12 Dialing the Destination Using Only One Key One Touch Keys eeeeeeeeesesssssersrsrrrrrne 2 13 Registering New One Touch Keysi nnes a
59. You can also print out a sample image of the corresponding documents as well as initiate force start the communication without waiting for the actually scheduled start time Ifthe scheduled communication begins automatically while you are in the middle of any editing operation it will impossible to continue that procedure Printing Outa Sample Image of Waiting 3 Use the v and or A cursor keys to switch to the communication that you want Documents fines If you want to check the documents that correspond to a specific Doc 999 RX Polling No party 123 transmission that is in memory and waiting for transmission you New York br can print out a sample page of those documents Even if you print out a sample image of the documents the transmission will be carried out on schedule Tf you want to cancel the procedure part way through press the 1 17 A LA Reset key The touch panel will return to the initial mode Start Time 12 00 settings metric Documentnr 399 RX polling Nr dest 123 1 Press the Application key The Application screen will New Yory br appear Start time 12 00 inch en 7h D A O nuoress y Abbrev Basic TK settin 1 30 Register Print Report 4 Press the Print key metric inch Immediate f IX i Pragram i Change Address Tx Delete i Basic 4 Application E Register Printreport Print olling No party 123
60. a Program Key ginos eiii ENE ea E EE E a E T E EAN 5 39 Printing QOut Program Dial List cc cscccseeeseevsenises svbeedeeseveeecea rea a a e ia a E i aeiia 5 40 Enabling Communication Only When Certain Passwords Match Password Check Communication cccccsnecei el eter ln Borate tel neta iia dala a es 5 42 Registering New Permit Telephone Numbers o ccccccsesssscceeccececceceeesessnsaececeeceeceececssesenssauaaececeececeeens 5 42 Modifying or Deleting Permit Telephone Numbers ccccccccccssssssesssesseseeseececececcececeeceesecauaeaeaeaegesesesesees 5 44 Registering New Permit IDS aunaren occas cosh sian cies B00 cause a awe ddd ba ealu dove be Done a E E a a aoi 5 45 Modifying or Deleting Permit IDS riaria T 0s seb eases ga hae oe ede e aes 5 46 Turning Password Check Communication ON OFF 0 ccccccccccccccccsessssnensesessessssescscsescececeesecececaeaeaeaeasaessess 5 47 Communicating with Encrypted Documents Encrypted Communication 0e 5 48 Registering New Encryption KeyS cssssssssseseseeccececececececaeaeaenaaansussssassescecceceeeecececeesecesecauauaeaeaeaeaaasaeasees 5 48 Modifying or Deleting Encryption Keys cccccccecececcececeecececnecsnsessssasssssesecececcceceeecsecececauaeauaaesaeaeasagesens 5 50 Registering New Encryption Boxes c ccssssssscsesesscecececcecececeaeaenausnsesssussessseeececceccececeesecececaeaqanecaeaeaaasagesens 5 51 Modifying or Deleting E
61. after the current communication is completed Refer to Table of Operations Available Unavailable under Dual Access for more detailed information regarding which operations can and cannot be performed simultaneously Communications that use the timer will not be accomplished even upon reaching the designated time for the communication to begin until the current operation has been completed 1 14 16 During use of the Printing section when the machine is used as a scanner Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax 1 2 3 4 5 6 7 8 9 001 11 Ge 13 4 105 16 x xix O ae is ee Se Nh ee I RS Ne Ge x XX OJI NE Meare eee Gee O S ee ee Ce oO eT ge x x x O O O O O x x x X O x x x x inal sas ee Sl SIT x x x x xI oN oe Cureton X x x x x x xX x lI ey lx OOs OX x x Ix xX xIOIxXxIOIOIOIO O TOO J X x x x X xIOIxIOIOIOIO a se a a fe x x xX x x x So l Let al Olololololololz AI x x GA Al a OO OA O d OTO LOLAS A xix l ee AP AS O O O O O O O NTAN A x x x Ae AS x x x x x x x xIx xix l I oOx xIx xix I RR Olo l Is alx x x O LET EN Ee PN OIO he I Ge lh A O 2 Olololol lolol l a ee a x x xix OIl Gs at I I l xx x x l
62. appropriate F Code Based Relay capabilities Section 4 Troubleshooting Corrective procedure If the relay station fax machine does not one have the appropriate F Code Based Relay capabilities Relay Broadcast Transmission will NOT be possible Check with the relay station Reference page Is there an appropriate box equal to an F Code Relay Box registered in the relay station s fax machine Check with the relay station Do the subaddress and the F Code password that you entered match the corresponding subaddress and password that are registered in the relay station s fax machine If you think the information you entered IS correct check with the other party Is the memory in the relay station s fax machine full Check with the relay station During registration of an F Code Box an error occurs when I enter the subaddress is entered and I cannot register the F Code Box Is the subaddress you are trying to enter the same as a registered Encryption Box number You CANNOT register an F Code Box subaddress that is identical to a registered Encryption Box number Select a different subaddress I am not able to perform F Code Based Confidential Transmission Does the destination party s fax machine have the same F Code Based Confidential Communication capabilities as your fax machine If the destination fax machine does not have the same F Code Based Confidential Communication capabili
63. destination party transmission can be initiated manually by pressing the Start key Use this mode when you want to talk to the other party prior to actual transmission of the documents or when the other party must manually switch to fax reception Speaking to the other party and or performing Manual Fax Transmission is only possible if a separately purchased telephone is connected to this fax machine If you want to cancel the procedure part way through press the On hook key or hang up the receiver 1 Set the documents you want to transmit in the Document 4 Check whether or not you are connected to a fax machine Processor It is not possible to set documents on the platen with this mode gt If you hear a fax tone You are connected to a fax machine Press the Start key Fax transmission will begin O mO DOO x Clear DOO ooo 2 Pick up the telephone receiver or press the On hook key Tf you pressed the On hook key that key will be highlighted gt If the other party answers You are connected to a telephone Press the Start key at the end of the conversation Fax fe L A transmission will begin R x It is only possible to speak to the other party when a eee separately purchased telephone is connected to this fax g machine 5 Hang up the receiver when Status Act status appears in the message display or the reception begins N
64. dialed once again by simply pressing the Re dial key Press the Re dial key The fax will automatically begin redialing the most recently dialed number inch Section 3 Fax Operation Various Functions Sending 2 Sided Documents Duplex Transmission Duplex Transmission enables the transmission of both the front and back sides of duplex 2 sided documents Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode During the set up procedure for a Duplex Transmission it is possible to select whether or not you want to include a separate cover page a 1 sided page with the transmission as well as whether the image on the back side of the documents needs to be inverted during transmission to match the orientation of the image on the front side It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax The following method explains the procedure for sending duplex documents to a single destination Prior to performing Duplex Transmission you must select Standard size when setting the document size for scanning from the Document Processor Refer to Setting the Document Size for Scanning from the Document Processor Scan from DP setting on page 7 6 Tf you wa
65. finished modifying information press the OK key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key 5 29 Section 5 Other Features of this Fax Tu rni ng Fax Fo rward i ng ON OF F 5 To turn Fax Forwarding ON press the ON key inch In order to use Fax Forwarding it is necessary to turn it ON in advance Ifyou want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings ama i 1 Press the Default key The Default Setting screen will metric appear Betault Setting Wianagement Interrupt Energ 0 O n DOO m O DOO Ox Clear 6 Press the Close key If you are finished making settings press the Reset key 2 Press the Fax default key inch Copy FAX default default Language Scanner Printer Bypass default 3 default j setting Dp default j orig size W Copy Fax default default Language default default setting Her default orig size 3 Press the W cursor key until Fax forwarding is highlighted 4 Press the Change key 5 30 Section 5 Other Features of this Fax Dialing Multiple Destinations as a Group Group Dial Keys If you register multiple destinations under a speed dial key in advance that key will then function as a group dial key and you will b
66. for Encrypted Transmission and by the receiving party during registration of the corresponding Encryption Box Each Encryption Key contains 16 characters that can include any combination of the numerals 0 9 and the letters A F This key Er Eoo a iin Basic Application will then be registered under a 2 digit Encryption Key Code from 01 20 You can register up to 20 Encryption Keys in this fax Tf Restricted Access is turned ON it is necessary to enter the currently registered administrator number before you can register Encryption Keys You can also modify a registered Encryption Key by following the procedure below metric Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 5 48 2 Press the Encryption key key If Restricted Access is turned OFF go to the next step If Restricted Access is turned ON proceed directly to step 4 inch Fax incr ion j al J Box J Fatwarding Ens Ai 4 cation Password Remote SW em yd ee te Remote Time TestID metric Fax f Encryption pd E Ct cation Password Remote SW fo check dial te amp Remote e testID 3 Use the keypad to enter the currently registered administrator number 4 digits Ifthe number that you entered matches the registered one the message display will change in
67. for this F Code Relay Box 9 Press the Finish dest Set Dest set key inch Enter using key Led Led metric Enter using key Led Ce 5 23 Section 5 Other Features of this Fax 10 11 12 13 14 15 5 24 Select whether or not you want the received documents to be printed out at your fax press the On key to have them printed and the Off key to stop print out and whether or not you want send a Transmission Report regarding the results of the final transmissions to the initial transmitting station press the On key to send a report and the Off key to not send a report inch Print Here Return report metric Print here Return report Press the Next key If you selected to send a Transmission Report to the initial transmitting station go to the next step If you selected NOT to send a report proceed directly to step 14 Enter the fax number of the initial transmitting station You can use the keypad and one touch keys to enter the fax number Press the Finish dest Set Dest set key Check the registered information Each item can be modified Press the OK key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other F Code Relay Boxes repeat steps 4 through 15 Once you are finished registering F Code Relay Boxes
68. is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax Using D R D Reception to receive a telephone call is only possible if a separately purchased telephone is connected to this fax machine D R D reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Reception flow Fax If the other party has dialed your fax number Telephone compan Telephone pany If the other party has dialed your gt telephone number The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically The fax will handle the call using the Automatic Fax Reception mode The fax machine will ring using the predetermined ring pattern for a telephone call Conversation is possible with the other party if you answer the telephone that is connected to this fax machine Preparation Refer to Selecting the Automatic Reception Mode Receive Mode setting on page 7 8 and select D R D Make sure that Auto RX is displayed on the basic fax screen If it is not press the reception mode select key and then press the Auto RX key Re dial On hook TK setting 1 30
69. making settings press the Reset key to return to the initial mode Section 7 Various Settings and Registration Making Volume Settings Volume setting The volume of the alarm the monitor and the speaker can be adjusted here or you can make the alarm inaudible 3 Press the W cursor key until Set Volume Set the lt Alarm Volume gt sound volume is highlighted Sets the volume of the alarm that sounds in the event of an error or when you press an incorrect key on the operation panel lt Monitor Volume gt 4 Press the Change key Sets the volume of the internal speaker that allows you to listen to conditions on the telephone line when the On hook key was NOT pressed lt Speaker Volume gt 5 Select the desired alarm volume from among Large Small and Off inch Buzzer Yolume Monitor Yolume Speaker Yolume Sets the volume of the internal speaker that allows you to listen to conditions on the telephone line when the On hook key WAS pressed Tf you want to cancel the procedure part way through press the Medium Reset key The touch panel will return to the initial mode settings metric 1 Press the Default key The Default Setting screen will appear Buzzer volume Monitor volume Speaker volume Medium H Bola Setting anagement Interrupt Energ O G off DO wD DOO z Clear 6 Select the desired
70. orig Reserved TX polling to box J Tx status 4 Sub conf Tx report box output on displa Encry code Rx result box output displa uN RX polling 3 4 Use the W and or A cursor keys to switch to the communication that you want inch Doc 399 New York br StartTime 12 00 RX Polling No party 123 ir Y metric Documentnr 399 RX polling Nr dest 123 New Yory br Start time 12 00 vik Y A Press the Program Change key inch Immediate TX Prograrn Change Delete Print olling No party 123 metric olling Nr dest 123 pegiat Program Change Delete Print v LYLA If you want to change the scheduled start time press the Delayed TX key and then go to the next step If you want to modify the destination information press the key and then go directly to step 8 inch Press confirmation key after change setting Delayed TX 23 30 metric Press confirmation key after changing the setting a No 023 Section 3 Fax Operation Various Functions gt Changing the scheduled start time 6 Use the keypad to enter the desired time for the communication to begin Tf you want to change the entered time use the lt lt and or P keys to move the cursor to the desired location Press the Close key The
71. press the Reset key Modifying or Deleting F Code Relay Boxes Perform the following procedure when you want to add or delete final destinations or change other information registered under any F Code Relay Box as well as when you want to completely delete one of those boxes In order to modify the contents of or completely delete an F Code Relay Box it is necessary to enter the corresponding F Code password during the procedure Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 4 Perform steps 1 through 3 of Registering New F Code Relay Boxes on page 5 22 Press the key which displays the subaddress for the F Code Relay Box you want to modify or delete Enter the F Code password 4 digits for that F Code Relay Box inch Enter password using key _ as ES metric Enter password using key E Jadi Led Led Press the Confirm key 5 If you want to completely delete the F Code Relay Box press the Delete key and go to the next step If you want to modify the information for that F Code Relay Box press the Change contents key and go to step 7 inch Subaddress 3333 Password 3333 Change contents Delete metric Subaddress 3333 Password 3333 Change contents Delete gt Deleting an F Code Relay Box 6 Press the Yes key The m
72. prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside the symbol Alert of required action Remove the power plug from the outlet Always connect the facsimile to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing fee required lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice Introduction The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time as well as those well familiar with such operation to use this machine efficiently properly and with relative ease A basic introduction to each section can be found below for reference Refer to the related section when using this fax Important Please read first Section 1 Names of Parts Preparations Features and Functions of this Fax Section 2 Basic Use of this Fax Section 3 Various Functions of this Fax Section 4 Troubleshooting Section 5 Other Features of this Fax This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure i
73. settings that you want to use If the optional Duplex Document Processor is installed and you are using duplex 2 sided documents press the Duplex TX key Refer to Sending 2 Sided Documents Duplex Transmission on page 3 1 for setting procedures 9 Press the Start key The documents will be scanned and stored in memory where they will awaiting the polling request 1 OO re Y 000 DEA DOO ZA Section 5 Other Features of this Fax Receiving Documents Using Polling Reception In Polling Reception the receiving party dials the number of the transmitting fax triggering transmission of the documents set in that other fax machine If reception of documents from more than one transmitting fax is designated those destinations will be dialed in order and reception will be carried out from each fax It is possible for the receiving party to use the timer to have the documents received at a time convenient to them Tf you enter all of the transmitting fax numbers using abbreviated numbers one touch keys and or group dial keys this fax can automatically receive documents from up to 300 different fax machines in a single operation However you CANNOT enter the number of a transmitting fax with abbreviated numbers or one touch keys that have been designated for Encrypted Transmission Polling Reception is only possible if the transmitting parties have first performed the necessary Polling T
74. the F Code Box number that you entered was not registered in the destination party s FAX U04100 A transmission to a destination party s box ex F Code Box was attempted but was unsuccessful because the destination party s FAX does not have F Code Based Confidential Reception capabilities U04200 Encryption Transmission was attempted but was unsuccessful because the Encryption Box was not registered in the other party s FAX U04300 Encryption Transmission was attempted but was unsuccessful because the other party s FAX does not possess Encryption Communication capabilities U04400 Encryption Transmission was attempted but was unsuccessful because the Encryption Keys did not match U04401 Encryption Transmission was attempted but the other party was not dialed because the designated Encryption Key is not registered in your unit U04500 Encryption Reception was attempted but was unsuccessful because the Encryption Keys did not match U05100 Transmission was attempted but was unsuccessful because Password Check Communication was turned ON in your unit and the necessary password did not match Check with the destination party U05200 A transmission was attempted by the other party but was unsuccessful because Password Check Communication was turned ON in your unit and the necessary password did not match U05300 Transmission was attempted but was unsuccessful because Password Check Com
75. this one touch key inch Enter using key r Beyen ow ti Ve Encryption 0o00 4 digits metric Enter using key imap co Led L2 1 Press the Encryption box key and then use the keypad to enter the number of the destination party s Encryption Box 1 9 Press the Close key twice 2 To register this one touch key with the entered information as is press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue registering other one touch keys repeat steps 3 through 20 2 1 If you are finished making settings press the Reset key to return to the initial mode 2 15 Section 2 Fax Operation Basic Use Modifying or Deleting Registered Information Tf the one touch key that you want to modify is designated for F Code Based Communication you will NOT be able to change the designation of that key into one for Encrypted Transmission Likewise if it is designated for Encrypted Transmission you can NOT change the designation into one for F Code Based Communication 1 2 16 Press the Register key The Registration Select screen will appear metric Address TS Basic Application 4 Register Z Printreport Press the Dial key Press the speed dial key one touch key containing the information you want to modify or delete Tf that key is not disp
76. to use the Ultra fine resolution Canceling a Communication Section 2 Fax Operation Basic Use You can cancel a communication even if it is already in progress The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode The following contains explanations on the various methods used for canceling communications Canceling a Memory Transmission during scanning If you want to cancel a Memory Transmission during scanning of the documents simply press the Stop Clear key The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings If there are any documents left in the Document Processor remove them from the document table OOG ral 0O00 DES Start OJO z Q Canceling a Memory Transmission during transmission If you want to cancel a Memory Transmission in which scanning all of the documents has been completed and the dialing or transmission operation has already begun perform the following procedure 1 Press the Status Act status key in the bottom right of the touch panel The status of the communication currently in progress will appear in the message display 2 Press the Stop key The touch panel will retur
77. transmitting documents of a large size such as 8 1 2 x 14 or 11 x 17 A3 or Folio 11 Document Processor Operate this lever when opening and closing the Document Processor open close lever 12 Document set indicator This indicator indicates the status of the documents set in the Document Processor Documents are set properly when the indicator is lit green Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Operation Panel and their Functions The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier 8 9 10 ETTA 2 JobfQueue ED Repeat Copy H Job Build E Auto Selection H Refy s Sete Management Intel oO Inte D O Saver C l ple Ee B Se a ee e 7 D Start 4 1 2 3 4 Geary Printer i on g g ej be i OOo OOO z D x A E Touch panel Indicates operation procedures as well as trouble with the machine Keys related to operational procedures which appear on the touch panel with their name displayed are indicated in this handbook within double quotation marks Ex Press the xxx key
78. was designated for Encrypted Transmission but the Encrypted Transmission was not possible because the corresponding Encryption Key is no longer registered in your fax Troubleshooting Tables Section 4 Troubleshooting If you experience trouble with your fax machine refer to the tables below for the appropriate corrective procedures If the trouble persists contact your service representative an authorized service center or the place of purchase Problem The detected document size is often wrong Check point Is the machine installed in a location where it is exposed to strong light from directly overhead or from above and behind Corrective procedure If the machine is installed in such a location document size detection may be influenced by the light Consult with your service representative an authorized service center or the place of purchase Reference page Iam not able to send my documents Is the modular cord connected correctly Connect the modular cord correctly Is Communication Error displayed Perform the necessary procedure to correct the error and try to transmit the documents again Is Password Check Transmission turned ON Turn Password Check Transmission OFF I am not able to perform Broadcast Transmission Is the memory in your fax machine full Try the Broadcast Transmission procedure again after memory becomes available or after you create available s
79. will return to the initial mode settings 1 Register the Encryption Key agreed to in advance with the receiving party Refer to Registering New Encryption Keys on page 5 48 If the Encryption Key has already been registered go directly to step 2 2 Register the one touch key that will be used to dial the destination fax number and designate it for Encrypted Transmission Refer to Registering New One Touch Keys on page 2 13 Tf a one touch key has already been registered in this way go directly to step 3 3 Set the documents you want to transmit 4 Use the one touch key described in step 2 to enter the destination fax number 5 54 5 Press the Start key The transmission operation will begin If the Encryption Key Code designated for the one touch key is no longer registered in this fax an error will occur and the transmission will not be completed Performing the Operation at the Receiving Fax Perform the following procedure in order to receive and print out documents under Encrypted Communication F Code Based Communication is not available for use with Encrypted Communications Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Register the Encryption Key agreed to in advance with the transmitting party Refer to Registering New Encryption Keys on page 5 48 If the Enc
80. with the keypad press the Next destinat Next dest key after each fax number inch 1 Press the Finish dest Set Dest set key The message display will return to the same screen as was displayed in step 8 and you can continue to delete add or change other fax numbers To do so repeat steps 8 through 15 If you are finished with this procedure press the Close key and go to step 16 Changing fax numbers 1 3 Press the Change key 1 Enter the new destination fax number You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys and the address book Chain dial keys can be used as well inch metric 3 18 15 16 Press the Finish dest Set Dest set key The message display will return to the same screen as was displayed in step 8 You can change delete or add other fax destination numbers To do so repeat steps 8 through 15 If you are finished with this procedure press the Close key and go to step 16 Press the Confirm key The touch panel will return to the initial mode settings If the Delayed Communication Report print out setting is turned ON a Delayed Communication Report will be printed out Refer to page 7 1 Section 3 Fax Operation Various Functions Initiating the Fax Connection Manually Manual Fax Transmission Once you are connected with the
81. you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Default key 5 Select whether you want to turn Duplex Reception ON or OFF by pressing either the ON or OFF key as appropriate YH Default Setting wianagement Interrupt Energy inch O A O OZO DEA 2 Press the Fax default key inch Copy FAX default i default y Language y Scanner Printer Bypass default default settin default orig size 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode Copy Fax default default Language y Printer Bypass default 4 default setting Machine Register default orig Sie 3 Use the Y cursor key until Duplex RX 2 sided RX is highlighted 4 Press the Change key 7 12 Section 7 Various Settings and Registration Turning 2 in 1 Reception ON OFF 2 in 1 RX setting If 2 in 1 reception is turned ON and two 5 1 2 x 8 1 2 A5 size pages are received in a row during the same reception those 2 pages will be printed onto a single sheet of 11 x 8 1 2 A4R size paper In order to accomplish 2 in 1 Reception it is necessary to turn this function ON here in advance 2 in 1 Reception will not be available when both 2 in 1 Reception and Duplex Reception are turned ON Tf you w
82. 0 e0000 1000 d1000 2000 C2000 anan All 1 51 AIAN See TTT Press the Close key Press the Yes key A Restricted Access Report will be printed out for the selected department s inch Restr Access Report Print metric Restricted access report Print Yes No Section6 Managing Information About Your Fax Communications Checking the Result of Each Communication Communication Result Display You can use the message display to check certain information regarding the 50 most recent fax transmissions and or receptions The communication result display lets you check the document number date and time destination name number of pages type of communication and the result of your communication Even when restricted access is turned ON you can display the results of the last 20 transmissions and 20 receptions regardless of whether an access code is entered or not Checking the Result of Transmissions Information for up to 50 of the most recent fax transmissions can be checked in the message display Information for Broadcast Transmissions and F code Transmissions which have been performed using Network FAX functions will also appear in the Transmission Result Display Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Application
83. 0 speed dial keys can be registered as program keys or group dial keys The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax numbers registered under that program key Tf you register a program name for each program key you will be able to use the address book to search for the related program Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear inch Address TX Basic Application 4 f Print Report metric Address Tx ee a a Basic Application 4 f Printreport 2 Press the Dial key The touch panel will switch to dial registration inch Fax Encryptia Dial J Box J af eardin key di Location Password Remote SW pan g Giat Gare Date Remote amp Time Test ID metric i Fax Encryptio Dial J RR i Location Password Remote SW Info check dial Date amp Remote Time testID 5 36 3 Press an unregistered speed dial key on the touch panel If there are no unregistered speed dial keys displayed use the W and or A cursor keys to switch to a screen that displays an unregistered key inch Set dial for registration metric Set dial for registration
84. 7 4 If the telephone receiver is picked up while the telephone is still ringing the fax will deal with the call in the same manner as a standard Manual Fax Reception Refer to Initiating the Fax Connection Manually Manual Fax Reception on page 3 20 5 3 Section 5 Other Features of this Fax 2 Your answering machine will answer the call as follows gt If the call is from a telephone but you do not answer The functions of the answering machine will engage your message will be played and the caller will be able to leave a message If there is a silent pause of 9 seconds or more 6 seconds or more for metric versions the fax machine will switch to fax reception gt If the call is from a fax Fax reception will start automatically Section 5 Other Features of this Fax Using Different Fax and Telephone Numbers D R D Reception Available in inch versions only This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies With this service you can use two or more telephone numbers on a single telephone line Thus you can use this fax and a telephone on the same line but you can still designate a different telephone number for each of them As each number is given a different ring pattern the fax machine is able to differentiate between incoming calls If one of these numbers is designated for this fax machine and the desired ring pattern
85. 78901234567890 04 02 05 metric 01 12345678901294567890 04 Hoz 05 0667643392 li 0667643392 li If you want to delete the registered Permit Telephone Number press the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 5 inch 12345678901 234567890 Change contents Delete metric 12345678901234567890 Change Contente Delete gt Deleting a Permit Telephone Number 4 Press the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Permit Telephone Numbers press the Reset key gt Modifying information 5 Press the Stop Clear key to delete the old number and then enter the new Permit Telephone Number or use the e and or gt keys to move the cursor to a desired location and reenter the number as desired Pressing the Delete key will delete the number directly above the cursor inch Enter using key MAX 20 digits 09876543210987654321 Cr metric Enter using key MAX 20 digits 2 098765432 1098765492 mo Press the OK key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Permit Telephone Numbers press the Res
86. Answering Machine TAD Reception 5 3 Using Different Fax and Telephone Numbers D R D Reception Available in inch versions only 5 5 Initiating Fax Reception From A Connected Telephone Remote Switching eee 5 6 Changing the Remote Switching Number ccccccccccccuecececanseeessnssssseseseecececceeceeececesecseeecaeaeaeassseseseseseeeeees 5 6 Initiating The Reception onteren cack votes asl vs oes eae Sasa es Pavone E a aS CSSA LA Na ca eles Cae ves i n 5 7 Contents Allowing the Receiving Party to Initiate Reception Polling Communication c ee 5 8 Preparing Documents for a Polling Transmission ccccccccsssssessssnsesssesssseseescecececccceccececeececececaeauaeaeasasesenens 5 8 Receiving Documents Using Polling Reception ccccccccccccececcecececenscensesssescscscecccceccesececsecesesaeseaessssseesesens 5 9 Communicating Using F Codes F Code Based Communication cceeeeeeeeeeeeeees 5 11 What F Codesare used in this fax nenssas a a a Ligdecsonssddaveeasnade a aaee eaaa aiaa 5 11 What are F Code Boxes jscisccacscrccanscueisrcaccicaveccdeaseuadeaadeusenddechusnneccascabuanecacanusatdassacunedcasasbuedsasashtecchsadeneusanacbvans 5 11 Communicating Confidentially F Code Based Confidential Communication 00 5 12 Registering New F Code Confidential Boxes cccccccccccccceccececeensnsesssssssessseecscsceccececeeesececaeaeauaeasasa
87. Box is registered with a subaddress and an F Code password The subaddress is used to designate the desired box equal to the F Code Box in this fax that is registered in the other party s fax In this fax that box is registered as a 4 digit number from 0000 to 9999 The F Code password is used to retrieve the documents from the box equal to the F Code Box in this fax In this fax that password is registered as a 4 digit number that can include any combination of the numerals 0 9 and the symbols and You can register up to 100 F Code Confidential Boxes and 15 F Code Relay Boxes in this fax machine Refer to Registering New F Code Confidential Boxes on page 5 12 and Registering New F Code Relay Boxes on page 5 22 Tf you want to check the information in regard to each F Code Box such as the box numbers and data regarding the existence of documents in each respective box print out an F Code Confidential Box List or an F Code Relay Box List as appropriate Refer to Printing Out an F Code Confidential Box List on page 5 17 and Printing Out an F Code Relay Box List on page 5 27 5 11 Section 5 Other Features of this Fax Communicating Confidentially F Code Based Confidential Communication F Code Based Confidential Communication involves the reception of documents into an F Code Confidential Box that is registered in the receiving party s fax In this way confidential documen
88. Delayed Communication Report to be automatically printed out Press the On key to have it printed automatically and the Off key to stop print out 10 11 In the screen for step 5 select whether or not you want the Restricted Access Report to be automatically printed out Press the On key to have it printed automatically and the Off key to stop print out In the screen for step 5 select whether or not you want the NW FAX Transmission Report to be automatically sent by e mail when the optional Printer Scanner Kit is installed on the fax machine Press the On key to have it sent automatically and the Off key to stop sending it Press the Output on condition key to have it sent only under certain conditions a communication error a Broadcast Transmission and a transmission that uses the timer Press the Close key If you are finished making settings press the Reset key to return to the initial mode Section 7 Various Settings and Registration Turning the Bulletin Board ON OFF Bulletin Board setting If you use the Bulletin Board function you only need to enter documents into memory once and they will be available for transmission to any number of receiving parties upon receipt of their polling request Refer to Preparing Documents for a Polling Transmission page 5 8 In order to use the Bulletin Board function it is necessary to turn it ON here in advance Tf you want t
89. FAX System J Operation Guide ALWAYS read this Operation Guide thoroughly before use After reading maintain it in good condition and keep it together with the Operation Guide for your copier NOTICE This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts However in the main text of this guide when the difference in a name or message is only one of upper and lowercase spelling we have listed the information as it specifically pertains to the inch version of this machine When there is even a slight difference in the message key indicator name or other specifications we have listed the information for the inch version followed in brackets by the corresponding information for the metric version Trademark Information e Microsoft Windows Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries e Windows ME and Windows XP are trademarks of Microsoft Corporation e Ethernet is a registered trademark of Xerox Corporation e IBM and IBM PC AT are trademarks of International Business Machines Corporation e Ad
90. Lee ET E Capital CE hrn Space Limit 64 letters inc key z Lx I I I I J iu c v b n fan Capital Symbol 1 Symbol 2 pace Section 9 Network FAX Settings Option 1 3 Once you are finished entering the administrator s e mail address press the End key The message display will return to the same screen as was displayed in step 11 1 4 Press the Account key 1 5 Enter the account name using the English alphabet numerals or other available symbols Maximum 64 digits Refer to Entering Characters on page 2 11 when entering the account name inch Enter account Limit 64 letters including Dee EL Pee LL Ce 2b EL eEe LE LI I 1 6 Once you are finished entering the account name press the End key The message display will return to the same screen as was displayed in step 11 1 7 Press the Password key inch Admin E mail ad Account y id Password Presrreneereveevveweevvvresvvrenerrrts metric Admin E mail ad N Account y Password jjttassaaaassaasssnansssaasssnaasssanai d 9 9 Section 9 Network FAX Settings Option 1 8 Use the keypad to enter the currently registered administrator number 4 digits The factory default administration number is 3000 for 30 sheets min copiers 4000 for 40 sheets min copiers and 5000
91. National AN for N e P03R00 National AN for P e P04R00 National AN for P e P08R00 Nationa AN for P Network Compatibility Declaration We declare that the product is designed to interwork with the following netwoks E Austria France Blreland M The Netherlands M Sweden E Belgium Germany Bltaly Norway BSwitzerland E Denmark WGreece Eliechtenstein Portugal mUnited Kingdom E Finland Iceland gLuxembourg mSpain E1 CAUTION The power plug is the main isolation device Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source VORSICHT Der Netzstecker ist die Hauptisoliervorrichtung Die anderen Schalter auf dem Ger t sind nur Funktionsschalter und k nnen nicht verwendet werden um den Stromflu im Ger t zu unterbrechen QUALITY CERTIFICATE This machine has passed all quality controls and final inspection ee 2003 9 3DB80211B
92. Network FAX Reception e How to use the Address Book Opening the On Line Manual Perform the following procedure in order to open the On Line Manual 1 Insert the provided Network FAX Library CD ROM onto the CD drive of your computer The Main Menu screen will automatically be displayed for set up 2 In the Main Menu screen click on Documents to open the On Line Manual Tn order to open the On Line Manual Adobe Acrobat Reader version 4 05 or later must be installed in your computer If it is not installed in your computer install it from the provided CD ROM 9 1 Section 9 Network FAX Settings Option Performing the Setup Procedure In order to use the Network FAX functions the following setup procedure needs to be performed 1 Connecting the fax machine and the computer Example connection Connect the shielded network cable 100 BASE TX or 10 BASE T to the fax machine See page 9 3 2 Procedure on the fax machine Perform the basic settings Network FAX Reception setting setting for saving the documents for transmission file type setting Network FAX registration on the fax machine See pages 9 4 9 11 3 Procedure on the computer Install the required software included in the provided CD ROM Refer to the On Line Manual 4 Setup is complete 2 Section 9 Network FAX Settings Option Connecting the Fax Machine and the Comput
93. Network FAX Reception ON or OFF by pressing either the On or Off key as appropriate If you selected On go to the next step If you selected Off go to step 7 inch 6 Select whether you want to print out the documents received with this machine or not by pressing either the On or Off key as appropriate inch Print Here metric Print here 7 Press the Close key If you are finished making settings press the Reset key to return to the initial mode Turning the Save Transmitted Documents Function ON OFF Perform this procedure to select whether you want to save the transmitted documents on the server computer the computer on which the provided Scanner File Utility is installed or not Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 2 3 4 Press the Default key The Default Setting screen will appear H Default Seting AManagement Interrupt Energy OG OZO DEA Press the FAX default key inch Scanner Printer Bypass default default settin default orig size metio T Co Fax default i default y Printer Bypass default default setting Machine Register Use the Y cursor key to select Save Tx original Press the Change key Co
94. Pollin Sub conf possibility that they may not be able to enter documents in their 3 5 box output on LED Y box or may not be able to perform Polling Reception so both the transmitting party and the receiving party should check in advance FA i J na result X whether the appropriate conditions are met For example even if you are going to transmit documents with metric this fax and you enter documents into your F Code Confidential ail Scan orig Reserved Box the receiving party s fax must have Polling Reception pouing to box Tx status capabilities or Bulletin Board Communication will not be possible J HE Sub conf Tx report RX palling box output J on displa lt Conditions gt Encry code Rx result box output displa The transmitting party must register a corresponding box F Code Confidential Box and store the documents to be transmitted in that box They must then inform the receiving party of the registered box number a 4 digit subaddress in this fax and password called the 3 ee bon ee a cater the tax n rmber ofthe F Code password in this fax for that F Code Confidential Box eee PATIT Refer to Entering Documents into an F Code Confidential You can also enter the fax number using one touch keys Box on page 5 18 that have been designated for F Code Based Communication as well If you do use such a one touch key press the Start key and the reception operation will begin auto
95. Report e performing any setting or registration procedure E NOTE 4 It is suggested that you make some sort of note of the new administrator number after changing it If for any reason you lose reference to the number you will not be able to access to the various setting registration modification and deletion procedures of this fax When You Press the Reset Key When you want to cancel a procedure part way through simply press the Reset key The touch panel will automatically return to the initial mode for fax operation Tf however documents have already been set when you press the Reset key the displayed size of those documents will remain in the message display Depending on the status of the operation there are occasions when pressing the Reset key may have no effect O 2 ro 0O00 DE D00 Start Automatically Clearing the Current Settings Auto Clear function The Auto Clear function will clear all entered settings and the touch panel will return to the initial mode settings after any type of transmission or print out or if you do not press any keys within 90 seconds during any procedure Tf however documents are set when the Auto Clear function engages the displayed size of those documents will remain in the message display 1 12 Using a 3 digit Document Number to Manage Fax Communications Document Number The fax uses a 3 digit document number in order to ma
96. Yes No metric Continue scanning Press the Start key Tf you set the document s in the Document Processor scanning and then transmission of the documents will begin automatically Repeat steps 1 through 3 for all remaining documents ma OOO Ors DOO ZA OKOLO gt Once there are no further pages to be scanned 1 Press the No key Transmission of the documents will begin automatically Section 2 Fax Operation Basic Use Receiving Documents Automatically Automatic Fax Reception Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use Fax reception is possible even if the power switch is turned OFF O If a fax comes in while the power switch is in the OFF O position that fax reception will still be received and printed out In order to use the Automatic Fax Reception mode it is necessary to select the Fax Reception Fax Rx key under Selecting the Automatic Reception Mode Receive Mode setting on page 7 8 lt Reception modes gt This fax machine offers the following 4 or 5 depending upon the region of use ways to receive a fax e Automatic Fax Reception Refer to page 2 7 e Manual Fax Reception Refer to page 3 20 e Auto FAX TEL Switching Refer to page 5 1 e TAD Reception Refer to page 5 3 e D R D Reception Refer to page 5 5
97. a a a a a a E E a 2 13 Modifying or Deleting Registered Information ccccccccccccececcecececessesssessescecececceccecsecececauauaeasaessseasaeesses 2 16 Contents Dialing Witha One Touch Keys sissies ciced ae AE sean ewsee ss snavewe sae ceases ole ce secen tenn E E E EEE EE E E 2 17 Printing Outa One Touch Key List ves ceisicvecsitecci ees e E TE de teas ele Mia yale ca duos E Wega vai eb eds ha Mutated tae 2 18 Dialing the Destination Using Only a 3 Digit Number Abbreviated Dialing 0 2 19 Dialing the Destination Using the Address Book Address Book 0 0 eeeeeeeeeeeeteeeeees 2 21 Searching for a Destination with the Address Book ccccccsssssssssssescseeccecececceceeeececaeaausessasessssesenecceseeeees 2 21 How Do I Find a Destination in the Address Book oo eeessneeceseseeeecceeesneeeceesessneeceeeesenaeceeeeenaeceesennaes 2 21 Printing Out a Telephone Directory List cccccccssssscecececccececcecececananaeasasassesesseseseeecececeseceeececeeeseeeseeaea 2 23 Dialing the Same Number Again Redailing functions ee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeentneaaaaes 2 24 Automatic Redrallan gi ccciss is deceed cei aa a Wedges a bucegic chau dveausddaeonseisubeeesviesar sees a aa aae ea Teaia 2 24 Manual Redralin t ies ccrieee bedava iiss Waa a 8 as ON a SE EME OSs CTE BONER 2 24 Section 3 Fax Operation Various FUNCTIONS ccceceeeeeeeeeeeeeeeeeeeeeeeeeee
98. aking settings press the Reset key to return to the initial mode Section 7 Various Settings and Registration Turning Reception Date amp Time Print Out ON OFF RX Date Time setting Select here whether or not you want information such as the time of the reception information related to the transmitting party and the number of pages transmitted to be printed out at the top edge of received documents This information is convenient for checking the actual time you received documents especially when they were sent from a location that is in a different time zone than you are In order to have this information printed out it is necessary to turn this function ON here in advance If a received page is split and printed onto 2 or more separate sheets of paper the time and date of reception will be printed only on the first of those sheets Tf Fax Forwarding is turned ON the true date and time of reception at this fax will not be printed out on the documents received at the selected destination If however the forwarding operation is unsuccessful even after redialing the predetermined number of times the reception date and time information WILL be displayed on the documents that will then be automatically printed out at this fax Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will 4 Press the
99. al Normal 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super fine 8 dots mm x 15 4 lines mm Ultra fine 16 dots mm x 15 4 lines mm Recording Resolution ccc eecesceeesecsseeeeeeeeseeeeneeenneens 600 dpi x 600 dpi Grayscale 128 levels Value differential diffusion Speed Dial Keys cee cescessccceseseseecsseesseesssessseeeeee Max 600 destinations Broadcast Transmission ccescceeseeeseesseceseeeneeeaeees Max 300 destinations Polling Reception ceeeescescceseceseeeseeeneessseeeneeenaeens Max 300 locations Installed Bitmap Memory 0 cceeesceeeseceseeeeseeeeeeeeee 4 MB Installed Imaging Memory 4 MB including 1 MB of working memory Management Reports and Lists cceesseceeeseeeeeneeee Activity Report Confirmation List User Setting List One Touch Key List Telephone Directory List Program Dial List Group Dial List Encryption Key List Restricted Access Report Options eri e euei eiit Lare a E raa Anir E rE Memory 8 MB Printer Scanner Kit Specifications are subject to change without notice 10 1 Section 10 Reference Information Character Input Screens When entering your self station name and the destination name under a speed dial key the available characters and symbols as well as the input screen itself will differ depending upon the language being used The following indicate the layouts of the keys for each screen English Inch version
100. al Box for transmission under the F Code Based Bulletin Board function Using this procedure you can add new documents to those currently in your F Code Confidential Box and you can also delete all of the documents currently in that box and replace them with new documents If you want to delete the data for documents stored in an F Code Confidential Box simply print out those documents Refer to Printing Out Documents from an F Code Confidential Box on page 5 16 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Set the documents you want to transmit 2 Press the Application key The Application screen will appear inch ae TX Register Print Report ae Ix Basic me f Application J Register Print report 3 5 6 Press the Sub conf box Input Scan orig to box key inch i Sub conf RX Polling box output J b ep Sub conf Reserved TX Polling box Input TX status Print encr RX result data box on LCD metric scan orig Reserved TX polling to box 4 Tx status J Sub conf Tx report RX polling gf box o J on A Encry cade Rx result box output displa uM Press the key which displays the subaddress for the F Code Confidential Box you want to enter documents into If you want simply to add documents to those already in memo
101. ally Clearing the Current Settings Auto Clear function c ccccccccsceccececeeceeseeesenscaeeeeeeeees 1 12 Using a 3 digit Document Number to Manage Fax Communications Document Number 045 1 12 Automatically Engaging the Energy Saving Mode Auto Shut Off function ccececseeeseessscececeeeeeeeees 1 12 Sending a Fax Directly from a Network Computer Network FAX functions option cceeeeees 1 13 Handling 2 Jobs Simultaneously Dual Access function ccccccccccececseceseesesssssesseseeececceceeeecesesaeaeageaaes 1 13 Sending Multiple Sets of Documents in One Batch Batch Transmission function cceeeeeeeeeeeeeee 1 16 Rotating the Document Image for Transmission Rotate amp Transmit function ss seseseesesrssssssssssssssesere 1 16 Verifying IDs With the Other Party Using F Codes F Code Based Communication cccssssceeeees 1 16 Receiving Documents Even When Paper Has Run Out Memory Reception function eeeeeees 1 17 Rotating Received Data to Fit the Available Paper Rotate Received Data function cccccccceeeeeeeee 1 17 Backing Up Memory Even During a Power Failure Imaging Memory Backup function 1 17 Printing Out Received Documents Even During Copying Fax Priority Printout function 1 18 Make Copies Even During Printing of an Incoming Fax Copy Priority Printout function 1 18
102. an be accomplished but making it necessary to meet specific conditions regarding certain passwords More specifically the passwords Permit Telephone Number and Permit ID are registered in advance and Password Check Communication is turned ON No special settings are required during the operation to transmit or receive faxes When actual transmission or reception of documents begins communications that satisfy the specific password conditions will be carried out and communications that do not satisfy these conditions will result in an error Prior to using Password Check Communication carefully read lt Preparation gt and lt Conditions Required for Successful Communication gt below in addition to consulting with those party s that will have access to password privileges Registering New Permit Telephone lt Preparation gt Numbers You must register the desired password Permit Telephone Number and or Permit ID in your fax in advance You can register up to 5 numbers as Permit Telephone Numbers The other party must register its self station fax number or in this fax self station ID in advance If you want to cancel the procedure part way through press the In order to use Password Check Communication it is Reset key The touch panel will return to the initial mode necessary to turn it ON in advance Refer to Turning settings Password Check Communication ON OFF on page 5 47 1 Press the Regist
103. ant to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will 5 Select whether you want to turn 2 in 1 Reception ON or appear OFF by pressing either the On or Off key as appropriate inch Hosa eting Management Interrupt Energ oJ amp O me DOO Og Clear 2 Press the Fax default key inch Copy FAX default default y Language y Scanner Printer Bypass default default settin Gerd default orig size W metne 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode Copy Fax default i default y Language y default 4 default setting Machine Register 3 Press the W cursor key until 2 in 1 RX is highlighted 4 Press the Change key 7 13 Section 7 Various Settings and Registration Turning Remote Diagnosis ON OFF Remote Diagnosis setting Especially if trouble occurs in this fax in which it is necessary to call for service it is possible for our service center computer to access the fax directly over the telephone line and check its status and other information about the trouble To use Remote Diagnosis it is necessary to enter into a contract with an authorized service center in advance and also to register a predetermined Remote
104. ant to transmit in the Document Start Processor or on the platen When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages and to select the size of each page Refer to page 2 6 3 7 Section 3 Fax Operation Various Functions Sending Documents at a Specified Time Communication Using the Timer If you designate in advance the time for a communication to begin that communication will be carried out automatically once the appointed time is reached You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission The example in the procedure below is for the transmission of documents to a single destination using the timer function Note The time for the communication to begin is based on the time that is set in this machine Make sure to check the time set in this machine in advance All transmissions that use the timer will be accomplished in the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode Each communication that uses the timer can be set to begin at any minute between 00 00 23 59 A maximum of 50 communications including any combination of communications that use the timer Interrupt Transmission
105. any combination of the numerals 0 9 and the symbols and This password is not required if you agree in advance with the destination party not to use one 8 Press the Close key The message display will return to the same screen as was displayed in step 2 You can now change any transmission settings that you want or set the time for the transmission to begin 9 Press the Start key The transmission operation will begin 5 16 Printing Out Documents from an F Code Confidential Box Perform the following procedure to print out documents that have been received into your F Code Confidential Box If the documents are printed out correctly the data will be deleted from that box If you are using an F Code Confidential Box for F Code Based Bulletin Board Transmission and you want to delete that data simply print the documents out and the data will be deleted from that box If you registered 0000 as the F Code password for your F Code Confidential Box it is not necessary to enter a password just to print out documents from that box Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Application key The Application screen will appear Aroress J Abbrev Basic metric Application A Register Print report Address TX i oar yt Abbrev i Being d y 1 30 Basic
106. are no program keys registered in this fax a Program Dial List will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Print Report key The Report Select screen will appear inch Address TX Ge y Basic Application Register metric Tx E Basic Application Register Printreport g 2 Press the Program dial list key inch Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box list List key list User set Encryption Program list box list dial list metric Activity Subad cont One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryption report box list List key list User set Encryption Program list box list dial list 3 To print out a Program Dial List press the Yes key A Program Dial List will be printed out inch Program Dial List Print Yes No metric Program dial list Print Section 5 Other Features of this Fax 5 41 Section 5 Other Features of this Fax Enabling Communication Only When Certain Passwords Match Password Check Communication Password Check Communication allows you to limit to and from whom fax communication c
107. arry out and Relay Broadcasting with facsimiles made by other manufacturers and naturally with our own models that have F Code Based Communication capabilities Tn order to perform an F Code Based Communication the other party s fax must have F Code Based capabilities specific to the communication you are attempting F Code Based Communication can be used in combination with the other various types of fax communication available in this fax In addition if you register in advance the appropriate subaddress and F Code password under a speed dial key you will not need to enter that information during the actual transmission or reception procedure Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information What F Codes are used in this fax In this fax there are two codes used for F Code Based Communication a subaddress and an F Code password Subaddress This code must be entered by the transmitting party during an F Code Based Confidential Transmission and F Code Based Relay Broadcast Transmission The subaddress is used to designate the desired box equal to the F Code Confidential Box or the F Code Relay Box as appropriate in this fax that is registered in the other party s fax The acceptable length of the subaddress differs depending on model and maker of the fax machine and if the entered numbers do not match within the parameters of
108. ate amp Remote Time testID Sz wil To register your fax number Press the key and go to step 3 To register your station name Press the Own Name key and go directly to step 5 To register your station ID Press the Own ID key and proceed directly to step 7 inch SZ Own Name y BH Own ID 0000 metric SZ Own name y Own ID 0000 Bi Registering your fax number Use the keypad to enter your fax number The fax number can be up to 20 digits in length If you want to clear the currently displayed number from the message display simply press the Stop Clear key If you want to revise the entered number press the e or gt cursor key to move the cursor to the number that you want to change Then press the Delete key to delete that number and enter the correct number as desired inch Enter using key MAX 20 digits gt Delete J metric Enter using key MAX 20 digits gt i Delete Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Press the OK key The message display will return to Setti ng the C urre nt Date and Ti me the same screen as was displayed in step 2 i Date amp Time setting Set the date and the time that will appear in the message display here BE SURE that the date and time that you set her
109. ation Basic Use How Do Enter Characters Ex To enter Km 4 Inch version 1 Verify that the Capital key is highlighted and press the K key Enter name rKI P Limit 32 letters a X A amp I CE UE CE CR LN 2 Press the Letter key to switch to lowercase input 3 Press the m key Limit 32 letters 4 Press the Num Sym key to switch to input of numerals and other available symbols 5 Press the key and then the 4 key Enter name F Km a4l 4 Limit 32 letters 6 Press the End key or Next key to register the entered information 2 12 Metric version 1 Verify that the Capital key is highlighted and press the K key Enter name Limit 32 letters 2 Press the Letter key to switch to lowercase input 3 Press the m key Enter name Limit 32 letters 4 Press the Symbol 1 key to switch to input of numerals and other available symbols 5 Press the key and then the 4 key Enter name rKm a4l j Limit 32 letters 6 Press the Eng key or Next key to register the entered information Section 2 Fax Operation Basic Use Dialing the Destination Using Only One Key One Touch Keys If you register a fax number under a one touch key in advance you will be able to dial Ready for fax transmission that n
110. ation party s memory has become full Check with the destination party U19200 The data stored in memory is faulty Perform the necessary communication procedures again U19300 A transmission was attempted but was unsuccessful because the data to be transmitted is faulty Perform the transmission procedure again U19400 10 10 A reception was attempted but was unsuccessful because the received data is faulty Perform the reception procedure again Index Abbreviated Dialing eee eseceseceseeeeseeseeeeeseecneeenaeeenee Abbreviated Numbers Accessing the Application Screen When Restricted Access is Burned ON a A anann ra a a sues diids ElK T E 5 60 Accessing the Registration Select Screen When Restricted Access is Turned ON vneisisiiri sieisen ainnis TES 5 59 Accessing the Report Selection Screen When Restricted Access is Turned ON Activity Report Address BOOK lt isccsiacccssisncedgs rasonas Sn ENE EEEE E Searching with the Address Book sseeseseeeseereereeree 2 21 Using the Address Book sseesseeesseeeessseeeessereresreeserrreesees 2 21 Administrator Number seesesesssseesesseesresseeseeerersersrersersrensees Auto Clear function eesssessesesesssessersessesreessesrecsresseeseerseserensese Auto FAX TEL Switching eessessseseeseseesesesressresresrssreesresresse Auto Shut Off function Automatic Fax Reception Automatic Redialing i
111. ave Tx original key and use the keypad to enter the save folder number for transmitted documents in the same manner as you did for received documents inch No for storing with key original metric Nr for storing with key InP ald aL Clear key Press this key when you want to reenter the number Stop key Press this key when you want to cancel the registration procedure and return the touch panel to the screen in step 3 2 5 Once you are finished entering the save folder number press the Enter key The message display will return to the same screen as was displayed in step 3 2 6 If you are finished making settings press the Reset key to return to the initial mode Section 9 Network FAX Settings Option 9 11 Section 9 Network FAX Settings Option Printing Out a Network FAX Settings List Print out this list in order to check the information registered for the Network FAX functions such as the Network FAX Reception settings the auto print out setting the save folder number etc Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Print Report key The Report Selection screen 3 To print out a Network FAX Settings List press the Yes will appear key A Network FAX Settings List will be printed out inch Network FAX setting list l ad
112. baddress and the F Code password that you entered correct If you think the information you entered IS correct check with the other party I am not able to enter documents into my F Code Confidential Box 4 8 Is the subaddress that you entered correct for that F Code Confidential Box Check the registered F Code Confidential Box information Section 5 Other Features of this Fax Automatically Switching Between the Fax and a Telephone Auto FAX TEL Switching This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line If an incoming call is from a fax machine fax reception will start automatically If the call is from a telephone the fax will ring to let you know that you should answer Auto FAX TEL Switching is only possible if a separately purchased telephone is connected to this fax machine Even if you do not answer the telephone the calling party will incur telephone charges after the phone rings a predetermined number of times Reception flow Fax If the other party is sending documents using an automatic fax transmission mode The other party s documents will be automatically received m m gt The call will be received but neither the fax The fax will If the other party Fax nor ya will ring twice initiates a fax ring The other Ho
113. ber of the other party in each of the other various types of fax communication available in this fax Searching for a Destination with the 2 Address Book Address book searches are performed using the first character of the name as it is registered under the one touch key group dial key program key or chain dial key If the first 3 characters of any two destinations are the same those names will be displayed in the numerical order of the abbreviated number 3 Search order The search order is as follows with the order of precedence shown from left to right English Alphabet A Z gt Numerals 0 9 gt Symbols 4 The characters and symbols for display as well as for searching will differ depending upon the language being used Refer to Character Input Screens on page 10 2 How Do Find a Destination in the Address Book Ex To search for a destination that is registered with a first letter of A and then transmit documents to that destination Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key 1 Set the documents you want to transmit Set destination ABC If you want to change the transmission conditions such as the resolution and contrast press the TX setting key
114. cation key Application Press this key when you want to use one of the various functions of this fax machine such as polling etc 17 Register key Register Press this key when you want to perform one of the various registration procedures of this fax machine 18 Print Report key Print report Press this key when you want to print out one of the various reports or lists of this fax machine 19 Status Act status key Status Act status N This key is displayed during a transmission reception or printout Press this key when you want to verify the contents of the operation 1 5 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Preparations When using the fax functions of this machine for the first time after purchasing your Fax System perform the procedures as explained in Setting the Type of Phone Line through Setting the Current date And Time Date amp Time setting Tf your service representative performs these settings during set up of your Fax System there is no further need for you to perform these procedures Designati ng the Type of Phone Line 4 Press either the Tone Line DTMF key or the Pulse A Line 10PPS key as appropriate Being Used Line Type setting Inch version only Set the type of phone line here to correspond to the type of telephone service that you are using BE SURE
115. cessary that the Encryption Key used by the transmitting party matches the Encryption Key that is registered for the corresponding Encryption Box in the receiving party s fax it is not necessary that the Key Codes match For example if the transmitting party initiates an Encrypted Transmission using an Encryption Key of ABFE468C2569D341 that is registered under Key Code 18 and the receiving party has registered the same Encryption Key but it is registered under Key Code 09 as long as the receiving party has registered Key Code 09 for the Encryption Box that will receive the encrypted documents the 2 Encryption Keys will match so reception and correct print out will be successful 6 Press the OK key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Encryption Keys repeat steps 4 through 6 If you are finished registering Encryption Keys press the Reset key 5 49 Section 5 Other Features of this Fax Modifying or Deleting Encryption Keys gt Modifying information 5 Press the Stop Clear key to delete the old key and then h E K hi q y Tf you want to cancel the procedure part way through press the iy the new eae des p4 oe B i t ie K Reset key The touch panel will return to the initial mode CyS LO MOVE LOE DULSOT toa esired locationand reenter tti y the Encryption Key as desired settings inch Enter using right k
116. ch Enter the administrator number EYERE AE metric Enter the administrator number EEEE 4 Press an unregistered key The information will be displayed for all keys that have already been registered inch Setencryption key for registration 01 1234567890ABCDEF 06 wo w COO oe er 04 09 05 0505050505050505 10 metric Setencryption key for registration 01 12345678904ABCDEF 06 02 07 ios CO oe HRC 04 09 05 0505050505050505 10 ee Section 5 Other Features of this Fax 5 Use the numerals 0 9 and the English alphabet A Z that is shown on the touch panel to create the desired 16 character Encryption Key If you want to change the entered key use the and or gt keys to move the cursor to the desired location inch Enter using right key ABCDEFO123456789 16 digits E m metric Enter using right key ABCDEFO123456783 16 digits B ga ihe olf ipe lt Understanding the Encryption Key and Key Code gt Each Encryption Key is registered under an Encryption Key Code a 2 digit number from 01 to 20 When you want to designate an Encryption Key for a certain communication it is this 2 digit number that you must enter In order to receive document successfully while it is absolutely ne
117. cters on page 2 11 Check the currently registered information and press the key that corresponds to any item that you want to modify Press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue registering other program keys repeat steps 3 through 13 If you are finished registering program keys press the Reset key 5 37 Section 5 Other Features of this Fax Modifying or Deleting Registered Information Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear 2 Press the Dial key inch Tapation Password Remote SW check dial Date Remote amp Time Test ID aai Fax Encryptio Dial J Far wardingd key i metric sil Location Fassword a Remote SW Info B Fassword a dial Date amp Remote Time X test ID 3 Press the speed dial key program key containing the information you want to modify or delete Tf that key is not displayed use the Y and or A cursor keys to switch to the screen that displays the key that you want 5 38 Fax Encryptia forwardin ke If you want to delete the registered program key press the Delete key and then go to the next step If you want to modify the registered information press the
118. ctions as a chain dial key and you want to dial the number 212 XX XXXX press the key under which 212 O is registered and enter the rest of the number with the numeric keys 2 1 2 XXXXXX You can only use chain dial keys once in a dialing sequence to enter the initial digits of the other party s fax number You can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax such as Broadcast Transmission You CANNOT use chain dial keys in combination with group dial keys Reg iste ri ng New Chain Dial Keys 2 Press the Dial key The touch panel will switch to dial registration You can register any number of the 600 speed dial keys for use as inch chain dial keys 3 Fax Encryptio If you want to cancel the procedure part way through press the Dial Box Forwardin ke Reset key The touch panel will return to the initial mode Location Password Remote SW settings Info J check J dial J 1 Press the Register key The Registration Select screen Date Remote will appear amp Time Test ID inch metric Fax Encryptio l Locanon ee nemot SW i Info i chec ia J Address i TX book 1 30 Basic Application 4 B Register F Print Report Date g nemne metric 3 Press an unregistered speed dial key on the touch panel Address Tx If there are no unregistered speed dial keys displayed
119. d or the communication can be canceled completely The actual procedure and information available for modification is slightly different depending on the type of communication involved The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer If you want to modify the information relating other types of communications simply refer to this example but follow the flow of the message display in order to perform the actual procedure You CANNOT modify a scheduled communication that is waiting for Automatic Redialing nor is it possible to modify a scheduled Polling Communication a scheduled transmission using the optional Network FAX functions a scheduled Broadcast Transmission or an F code Transmission Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Application key The Application screen will appear inch Address TX Gd ater ring ya Basic 7 Application 7 Register Print Report TX Register Print report 2 Press the Reserved TX status key The content of the first schedule communication will be displayed inch Sub conf Reserved box Input TX status Sub canf TX result box output on LCD Print encr RX result data box on LCD TX Polling RX Polling i metric i Scan
120. d out inch Encryption box list Print Yes No metric Encryption box list Print Yes No 5 57 Section 5 Other Features of this Fax Managing Fax Use by Each Department Restricted Access By allowing certain communication and operation only upon entry of one of the viable ID codes use of this fax such as the number of communications initiated can be effectively scrutinized for up to 100 individual departments Up to 1000 departments can be registered when the optional Hard Disk is installed in your copier Restricted Access Procedure Description Reference Registering I D codes To enable Restricted Access it is necessary to register ID codes in this fax in Operation Guide for your copier advance Turning Restricted Access To use Restricted Access for the management of fax functions turn this setting Operation Guide for your copier ON OFF ON Setting the Fax Sets the maximum number of documents that each department can transmit Operation Guide for your copier Transmission Limit Checking Checks the number of documents that have been transmitted under an Page 5 63 Transmission Copy individual ID code or by all ID codes overall Counts Clearing the Count for All Clears the count for total number of documents that have been transmitted All Operation Guide for your copier Departments copy counts will be cleared as well Printing Out a Restrict
121. d registration most appropriate to how you use this fax This section contains an explanation on the addition of Optional Memory something which enables the use of the Ultra fine resolution mode and thus allows even clearer fax transmission and reception of documents This section contains explanations on the setup procedure and settings to be performed on the machine in order to use the Network FAX functions available when the optional Printer Scanner Kit is installed on this fax machine Be sure to read the On Line Manual on the included CD ROM as well This section contains information on the specifications for this fax machine a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes Use this section as reference when using this fax Contents Important Please read it first cccceeseeeceeeeeeeeeeeeeeeeeeseeeseaeseeeeeaneeeseaeeenees viii ZA INSTALLATION PRECAUTIONS u c cccccccccecsecesescscecescecececcecsvaceesevavaceevaveceuvevaceeevaceesaneees viii JS PRECAUTIONS FOR USE ie ceshcciicoiicareee is coteatless leet tat eeeeenieccadladunmenoarteaiie seek viii Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax 1 1 Names Or Palts ienen cnoe e a cect Cenk E A E A E EE E EE 1 1 Main Body Parts and their Functions sesesessssssssssssssssssssesesesstororssesesssssssssssssssesesesereroros
122. d to are entered using one touch keys this fax is capable of automatically transmitting the same documents to up to 300 different final destinations in a single operation 5 25 Section 5 Other Features of this Fax 1 2 3 4 5 26 Set the documents you want to transmit Use the keypad to enter the fax number of a relay station You can also enter the fax number using one touch keys that have been designated for F Code Based Communication as well If you do use such a one touch key press the Start key and the transmission operation will begin automatically inch destinat came ier Delayed Delayed TX J 8 172X lt 11 Fine CAddrace 1 Munlav Tria cia Arin iml i destinat D Abbrev J Delayed Tx Ado Fine oom an Dleicimot 3 auali Press the Subadd key inch i Subadd ed X 812X11 Fine Regular b 3 Arin cira Arin imana Fynacura metric Subadd ped Tx A4 Fine Regular by I Mrininal C Dualit A l Evnneure Press the On key Use the keypad to enter the appropriate subaddress This subaddress is required during an F Code Based Communication in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 You can use the and or gt keys to move the cursor to a desired location and y
123. ddesuvevins a punasgeeusvasSeses a aea ataa taaa ibaiean 3 15 Modifying the Contents of the Communication ccsccscescecececcecececccecenauanaeseasasesssesseseseeececeeeseeeseeeeeeeeaes 3 16 Initiating the Fax Connection Manually Manual Fax Transmission e eeeeeeeeeeeeees 3 19 Initiating the Fax Connection Manually Manual Fax Reception ceeeeeeeeeeeeeeteeetteteeeees 3 20 Section 4 TroubleshOoOew ng evesseccctascencesssvecrecensivecesensteassenncisdedenstuspecerncdedestenns 4 1 When the Fax Data Indicator is Lit ctscsstscas ts nose aisiieenaeseaianasd atiasbene aed ea 4 1 CAUTIONS before Disconnecting the Power Cord ccccescsssssssececcecccceccecesceensausaeceaeceseceecsessensenseasseceeees 4 1 If a Power Failure Report is Printed Out oo cccccessssssssseseeececececcccceccecececauaaaeaeasasesesesseseseceeeeeeeeeeeeeseeesesaeaea 4 1 tam Error CCUIS ou 24 524 fe reiate nal pp cia Gute atasteg a a ia ego aa a a a e a 4 2 When One of These Message is Displayed ccccccccceeeneeeeeeeeeeeeeeeeeeeeceeeeeaaeeeeeeteeeeseeeeeees 4 3 Troubleshooting rables Mane aa eee Ee ae 2c anon aie gu aceaccdsdbe casesasestaceccadcadads 1 aee a Ea aeaa iani 4 5 Section 5 Other Features of this Fax sssssssssnssnensnuuuunnnnnnnnnnnnnnnunnnnnnnnnnnnnnnnn 5 1 Automatically Switching Between the Fax and a Telephone Auto FAX TEL Switching 5 1 Automatically Switching Between the Fax and an
124. de 7 15 Section 7 Various Settings and Registration Turning Manual Paper Feed ON OFF Bypass feeding setting Select here whether or not you want to use the Multi Bypass to feed paper for printing our received faxes Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Default key The Default Setting screen will 5 Select whether you want to turn the Manual Paper Feed appear function ON or OFF by pressing either the On or Off key as appropriate inch Petault Setting Management Interrupt i oJ D mB DOO Stop Clear 2 Press the Fax default key Copy FAX J default default Language Scanner Printer Bypass default default settin Press the Close key If you are finished making settings default 3 orig size 6 press the Reset key to return to the initial mode Copy Fax default default y Language default default setting Machine Register 3 Press the W key until Bypass feeding is highlighted 4 Press the Change key 7 16 Section 7 Various Settings and Registration Receiving faxes at the same size or a reduced size Reception size setting If Auto Select Auto sel is selected under the Fax Paper Feeding Tray setting and the size of an incoming fax is larger than the
125. der Number For registering the number of the folder in which documents which have been transmitted or received using the Network FAX functions will be saved The folder in which the documents will be saved is set in the Scanner File Utility Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Register key The Registration Select screen 2 Press the Network FAX key If the Network FAX will appear registration procedure has already been performed the registered information will be displayed inch Fax Encryption Add TX ation Password Remote SW Network tie a por d Gex ii FAX Basic Application 4 Print Report te Remote Time TestID Dj metric Fax Encryption i al Box aiding key J Address Tx cation Password Remote SW Network i setting 1 30 fa J check j dial j FAX J i i Application 1 Register 2 Print t Basic pp rintrepor TE Remot g testID If you want to register the file name go to step 3 If you want to register the IP address or host name go to step 7 If you want to register the administrator s e mail address the account name and password for SMTP authorization go to step 10 If you want to register the save folder number go to step 22 inch metric 9 7 Section 9 Network FAX Settings Option Regi
126. do not match EXACTLY Encrypted Communication will not be possible Therefore it is necessary for both parties to determine in advance the Encryption Key that will be used and register it under a 2 digit Encryption Key Code Transmitting fax Receiving fax ABCDEF Encryption Decryption Print out GHIJKLM NOPOR ABCDEF amp Si amp Si ABCDEF ABCDEF STUVWX GHUKLM py I amp raed Orale p GHUKLM Aay NOPQR 24 K 2 4 K NOPQR Scanning STUVWX PAh Encrypted IPah STUVWX STUVWX Communication Settings in the transmitting and receiving faxes Settings Transmitting fax Receiving fax Reference page Key Code A 2 digits B 2 digits Encryption Key C 16 characters C 16 characters Key Code Registered Under the Corresponding One Touch Key A 2 digits Receiving Fax s Encryption Box D 4 digits Encryption Box Number D 4 digits Encryption Box Key Code B 2 digits Be sure that those settings above which are indicated with the same letter in parenthesis are registered with the EXACT same numbers or characters as appropriate Reg iste ri ng New Encryption Keys 1 Press the Register key The Registration Select screen will appear The Encryption Key to be used must be selected by the inch transmitting party during the registration of the corresponding one touch key which is to be designated
127. dress numerals or the host name using the English alphabet or numerals Maximum 32 digits Refer to Entering Characters on page 2 11 when entering the IP address or host name It is not possible to use the Space key when entering this information inch Enrter IP or Host Name 32 letter limit including Limit 32 letters inc key s d f g h j k 1 PCE LeCEe EL J f i Symbol 1 Symbol 2 pace 9 Once you are finished entering the IP address or host name press the End key The message display will return to the same screen as was displayed in step 3 Registering the administrator s e mail address 1 O Press the Admin E mail ad key inch Receive rx He name Transmit tx IP addr f Host name 4 metric File name j aoe Ix IP addr f LHost name j Admin E mail ad No of save folde X 1 1 Press the Admin E mail ad key inch Admin E mail ad 1 Account Password 1 2 Enter the administrator s e mail address using the English alphabet numerals or other available symbols Maximum 64 digits Refer to Entering Characters on page 2 11 when entering the administrator s e mail address It is not possible to use the Space key when entering this information inch Enter E mail address Limit 64 letters including 2 bCE
128. dure part way through press the Reset key The touch panel will return to the initial mode settings 1 2 2 18 Basic Press the Print Report key The Report Select screen will appear Ga 4 book X f Application J Register 1 Printreport inch Press the One touch key list key Activity report Subad conf box list One touch Telephone key list direct list Confirm report Subad rel box list Group dial Encryptioy User set list Encryption box list Program dial list metric Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box list List key list User set Encryption Program list box list dial list 3 To print out that list press the Yes key A One Touch Key List will be printed out inch One Touch Key List Print Yes No metric One touch key list Print Yes No Section 2 Fax Operation Basic Use Dialing the Destination Using Only a 3 Digit Number Abbreviated Dialing Speed dial keys are available to be registered as either a one touch key a group dial key a program key or a chain dial key Each of these keys is given a 3 digit number between 001 and 600 and this number is referred to as that key s abbreviated number It is then possible to dial a destination number by simply e
129. e able to dial all those number with the press of a key Group dial keys can be used for entering the other party s fax numbers during a number of the various functions of this fax such as Broadcast Transmission etc You CANNOT use group dial keys in combination with chain dial keys Registering New Group Dial Keys A maximum of 50 speed dial keys can be registered as group dial keys or program keys The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax numbers registered under that group dial key Tf you register a group name for each group dial key you will be able to use the address book to search for the related fax numbers Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Register key The Registration Select screen will appear inch Address TX Basic Application 4 f Print Report metric Address Tx Basic Application 34 Register 4 Printreport 2 Press the Dial key The touch panel will switch to dial registration inch 7 Fax Encryptio Dial J Box J ER arini key Location Password Remote SW A g Giat Gare Date Remote amp Time Test ID metric Fax Encryptio Dial J Box J ead key i Location Remote SW Info check B dial Date amp Remote T
130. e are correct Registering your station name a they will serve as a basis for all communications that use the imer reas the ene for bee ar Refer to Prior to operation check the message display to make sure that PORNE V IAtAC OTS ON DARE ETE the operation panel is in the initial mode for fax operation Your station name can be up to 32 characters in length Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key In the Character input screen press the End key The message display will return to the same screen as was 4 Press the Register key The Registration Select screen displayed in step 2 will appear inch Registering your station ID Use the keypad to enter the desired station ID 4 digits i If you want to reset the displayed number to 0000 4 setting 1 30 simply press the Stop Clear key Basic Application 41 egister 7 Print Report Tf you want to revise the entered number press the nn x or gt cursor key to move the cursor to the number that metric you want to change Then enter the correct number as i desired inch f i T Enter using key eleaee setting 1 30 1234 4 digits Basic Application 33 arg Print report Le C2 metric 2 Press the Date amp Time key The currently registered Enter using key informati
131. e documents is automatically reduced to fit onto the paper it will be accomplished onto A4R size paper 1 Indicates that a received page will be split and printed onto 2 or more separate sheets of paper 10 4 Menu Flow Charts Section 10 Reference Information The following charts represent the flow of the message display when the function keys on the touch panel Application Register and Print Report are touched as well as when the Default key is pressed Refer to this chart as a reference when operating the FAX Register Key Application key Speed Dial Self Station Information Date and Time Boxes One Touch Keys Chain Dial Keys Group Dial Keys L Program Keys Your Own FAX Number Your Own Name L Your Own ID F Code Confidential Boxes Password Check Communication FAX Forwarding t Remote Switching Remote Test ID Encryption Keys NW FAX F Code Relay Boxes L Encryption Boxes Permit Telephone Numbers Polling Transmission Polling Reception Permit IDs File Name IP Address Host Name Administrator s E Mail Address Administrator s L Save Folder Number E Mail L Account SMTP ___ Password SMTP Entering Documents into an F Code Confidential Box t Printing from an F Code Confidential Box Printing from an Encryption Box
132. e for fax operation Ready for fax transmission will be shown in the message display Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation The fax machine will also return to the initial mode when the Auto Clear function engages inch Ready for fax transmission Place the original amp assign destination Ready for fax transmission Place original and select destination Message display when Restricted Access is turned ON Even if the fax machine is in the initial mode for fax operation the message display will differ if Restricted Access is turned ON inch Enter ID code Dept Total y Enter asic Application Register Print Report metric Enter ID code e lt 2 Application Register Print report In this case it is necessary to enter your ID code or the registered administrator number in order to use the fax If a viable ID code or the registered administrator number is entered the touch panel will change to the standard initial mode for fax operation 2 NOTE 4 When Restricted Access is turned ON it is necessary to enter the registered administrator number in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax Even if a viable ID code that enables fax operation is entered the menus that co
133. e same screen as was displayed in step 3 If you are finished making settings press the Reset key 2 Press the Fax default key inch Copy FAX default i default y Language y Scanner Printer Bypass default default setting pj Machine Register default gt orig size Dj metio Copy Fax default default Language Printer Bypass default 4 default setting Machine Register 3 Press the W cursor key until Password Check Comm is highlighted 4 Press the Change key 5 47 Section 5 Other Features of this Fax Communicating with Encrypted Documents Encrypted Communication Encrypted Communication involves the encryption of documents prior to their transmission In this way third parties are prevented from seeing the actual documents even if they should be able to access the transmission itself Those documents are then decrypted and printed out in their original form only after receipt by the receiving party making this function extremely beneficial for sending strictly confidential information To accomplish Encrypted Communication the other party s fax machine must be one of our models that has the same Encrypted Communication capabilities as your fax machine To successfully accomplish encryption and then the corresponding decryption both the transmitting and receiving parties must use the same 16 character Encryption Key If the Encryption Keys used by both parties
134. eatures and functions that should be understood when this machine is used as a facsimile Switching from the Copy Operation Mode to the Fax Operation Mode This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode Therefore if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode However in terms of receiving a fax since the Automatic Fax Reception mode is the default setting fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode When the machine is in the Copy Operation mode the COPY indicator will be lit To switch to the Fax Operation mode simply press the Fax key Once the machine is in the Fax Operation mode the Fax indicator will light and the touch panel will change to the basic fax screen Copier g Printer N Scanner SEER OG Te E Fax What is the Initial Mode The initial screen that appears in the touch panel when you press the Fax key and change to the Fax Operation mode or that normally appears in the Fax Operation mode after a successful fax transmission or reception is called the basic fax screen The accompanying default settings and related operational status is known as the initial mode When the fax machine is in the initial mod
135. ed inch Press confirmation key after checking registered contents 1234 P Name BCD metric Press confirmation key after checking registered contents Name y BCD To register this chain dial key with the entered information as is press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue registering other one touch keys repeat steps 3 through 9 If you are finished making settings press the Reset key to return to the initial mode 3 11 Section 3 Fax Operation Various Functions Modifying or Deleting Registered Information Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 3 12 Press the Register key The Registration Select screen will appear metric Address TX Basic Application 44 Register 4 Print report Press the Dial key Press the speed dial key chain dial key containing the information you want to modify or delete Tf that key is not displayed use the Y and or A cursor keys to switch to the screen that displays the key that you want inch Set dial for registration metric Set dial for registration If you want to delete the registered chain dial key press the Delete key and then go to the next step If yo
136. ed Print out this report in order to check the details of communications occurring Page 5 63 Access Report under Restricted Access lt Functions that can be scrutinized under Restricted Access gt e Standard transmission e Transmission that uses the timer e Broadcast Transmission e F Code Based Relay Broadcast Transmission e Polling Reception e F Code Based Confidential Transmission e F Code Based Bulletin Board Reception e Encrypted Transmission e Manual transmission reception when dialing is initiated from this fax lt Available functions in Restricted Access gt Restricted Access limits the available functions of this fax to those individuals who enter a viable ID code or to the person in charge of managing use who enters the registered administrator number gt The following functions of this fax are available upon entering a viable ID code e Standard transmission e Transmission that uses the timer e Broadcast Transmission e F Code Based Relay Broadcast Transmission e Polling Reception e F Code Based Confidential Transmission e F Code Based Bulletin Board Reception e Entering documents into an F Code Confidential Box e Printing out documents from an F Code Confidential Box e Encrypted Transmission e Printing out documents from an Encryption Box e Editing a communication in memory e Confirmation Report e Restricted Access report print out e Manual transmission reception when dialing is initiated from this
137. eeees 3 1 Sending 2 Sided Documents Duplex Transmission eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 3 1 Preparing the Next Documents During Another Communication Standby Transmission 3 3 Sending the Same Documents to Multiple Destinations Broadcast Transmission 3 5 Sending Important Documents Before Others Interrupt Transmission ccceeeeeeeteeeeeees 3 7 Sending Documents at a Specified Time Communication Using the Timer 08 3 8 Dialing the Destination With A Registered Number and the Keypad Chain Dial Keys 3 10 Registering New Chain Dial Keys vansi ae E cate c va susie sagsGs vias sandeveue sa sda caneugvaeduusaegesdeveusesavesdeaseeses 3 10 Modifying or Deleting Registered Information ccccccceccececccecececcecececauanansesssseseseeecececeeeeesecaeaeeceeeeeeaea 3 12 Dialing With a Chain Dial Key ccccccccccssssssnssnsssvevevencececescccecescccscseueseneueueuenessssesesesscesesevececesesesceeeeeeeees 3 13 Managing Information for a Scheduled Communication Editing a Communication in Memory 3 14 Printing Out a Sample Image of Waiting Documents ee eeeseececeessseececcesstneeeceenaeeecesesuneeeceeeneaeeeseeeeeeees 3 14 Force Starting the Communication cccccccscccceccecseeseeesensnenaenneceeceeeceeeeesesaaeeeeeeeeeeeeessesesessaeaeceeseeeeseneeeagaea 3 15 Deleting the ComMiUni Cation rinnen sed uicerscusisccasdesevea
138. er 1 Turn the power switch of the fax machine OFF 0 Note Always make sure to turn the power switch of the fax machine OFF before connecting the network cable 7 Q ieee VY A 2 Insert the connector of a shielded Ethernet 1OBASE T or 100BASE TX cable into the scanner interface connector on the fax machine me o d EE 3 Turn the power switch of the fax machine ON Section 9 Network FAX Settings Option Making the Initial Settings on the Fax Machine Registering the Network FAX Reception Settings Turn this setting ON in order to perform Network FAX Reception The received documents can also be printed with this machine Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 2 3 Press the Default key The Default Setting screen will appear Default Setting Management Interrupt Energy 3 O O r OOO Ow Press the FAX default key inch Copy default Scanner Printer Bypass default default settin orig size default metric Copy Fax default i default y Language y default default setting Machine Register faulty Use the W cursor key to select Network FAX Reception feu _ bsnauene y 4 Press the Change key 5 Select whether you want to turn
139. er key The Registration Select screen will appear lt Conditions Required for Successful Communication gt inch Inc The Permit Telephone Number registered in your fax must match the self station fax number registered in the other party s fax The Permit ID registered in your fax must match the self station ID registered in the other party s fax When you are transmitting documents and the other party s i 1 30 Basic Application 37 g Print Report fax number is dialed with a one touch key the last 4 digits of the registered number must match the last 4 digits of the metric other party s self station fax number not applicable with Manual Fax Transmission When you are receiving documents the last 4 digits of a fax number registered under one of your one touch keys must match the 4 digits of the transmitting party s self station fax number 1 30 f Printreport Application Basic Register 2 Press the Password check key inch Fax Encryption Dial Fx vatding g us Location Remote SW Ln fo check BS dial Date Remote amp Time Test ID metric Fax Encryption Dial j Box J forwarding F i Location Password Remote SW Info check dial Date amp Remote Time test ID 5 42 Section 5 Other Features of this Fax 3 Press the Permit Tel No Permit tel nr key 6 Press the OK key inch The messa
140. er ID code Tota i Enter asic Application 2 Press the Admin Item key If you press the Activity report key at this point an Activity Report will be printed out 5 62 4 Use the keypad to enter the currently registered administrator number 4 digits inch Enter the administrator number O O O O metric Enter the administrator number ELENE HB The Report Print Out screen will appear Print out the desired report s inch Activity report Subad conf One touch Telephone Restricted box list key list direct list access re Confirm report Subad rel Group dial Encryption box list List key list User set list Basic metric Encryption Program box tee dial list Application Register Print Report Activity report Subad conf One touch Telephone Restricted box list key list direct list accessre Confirm report Subad rel Group dial Encryption box list List key list User set list Basic Encryption Program box Kt dial list
141. es key An Encryption Key List will be printed out If Restricted Access is turned OFF it is necessary to enter the currently registered administrator number here before you can print out this list inch Encryption key list Print Yes No metric Encryption key list Print Printing Out an Encryption Box List Print out this list in order to check the information in each Encryption Box as well as data regarding the existence of documents in each respective box Tf there are no Encryption Boxes registered in this fax an Encryption Box List will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Print Report key The Report Selection screen will appear 2 Press the Encryption box list key inch Pav Subad conf One touch Telephone box list key list direct list pnfirm Subad rel Group dial Encryption oF box list List key list perget Encryption Program box list J dial list EEL metric btivity Subad conf One touch Telephone ort box list key list direct list nfirm Subad rel Group dial Encryption ort box list List key list er set Encryption Program t box list Pi dial list Section 5 Other Features of this Fax To print out an Encryption Box List press the Yes key An Encryption Box List will be printe
142. esignate this key for Encrypted Transmission go directly to step 15 If you want to register this one touch key with the entered information as is press the Close key and proceed directly to step 20 To use this key for F Code Based Communication press the On key The Subaddress Password Input screen will appear 13 14 15 16 Use the keypad to enter the desired subaddress and F Code password Maximum 20 digits To switch between the subaddress and password input screens press the Password key A subaddress is required during F Code Based Communication in order to designate the other party s corresponding F Code Box An F Code password is used during F Code Based Communication However you do not have to enter an F Code password here if you have determined in advance with the other party not to use one inch Enter using key E Jma LJ rex 20 igi C e metric Enter using key NMAK 20 digits lt a Press the Close key twice and then go directly to step 20 If you want to designate this key for Encrypted Transmission press the Encryption TX Encryption key To use this key for Encrypted Transmission press the On key The Key Code Box Number Input screen will appear Section 2 Fax Operation Basic Use 1 7 Use the keypad to enter the 2 digit Key Code 01 20 that corresponds to the Encryption Key you want to use for
143. essage display will return to the same screen as was displayed in step 2 If you are finished deleting F Code Relay Boxes press the Reset key gt Modifying information 7 Modify the information under either or both settings as desired To modify information refer to the corresponding step under Registering New F Code Relay Boxes on page 5 22 8 Press the OK key The message display will return to the same screen as was displayed in step 2 If you are finished F Code Relay Boxes press the Reset key Section 5 Other Features of this Fax Sending Documents as an F Code Based Relay Broadcast Transmission Perform this procedure when you want to act as the initial transmitting station and send documents first to an F Code Relay Box that is registered in a relay station and then from that relay station onward to its final destination lt Restrictions gt It is necessary that the other fax machine has the same F Code Based Relay Broadcast Communication capabilities as your fax machine However depending upon the machine there is a possibility that only transmission or only reception under the F Code protocol is available so both the initial transmitting party and the party acting as the relay station should check in advance whether the appropriate conditions are met The subaddress that is required when this fax is acting as the initial transmitting station can be up to 20 digits in length but the number of d
144. essseeeeecesesnneeecsenaaeeecesesneecesssaneecesesaneeceeeseeeceeeeenneeeens 5 63 Printing Out a Restricted Access Report ccccccccssssssssesssseeesececececccccceccececsecececaeaeaeaessseseseseeececeeeeeceeeseeeeeeaes 5 63 Section 6 Managing Information About Your Fax Communications 6 1 Checking the Result of Each Communication Communication Result Display 6 1 Checking the Result of Transmissions cccccccccssssssssssnsssesssssssescscsceccecececcececeesesesaeaeaeaaaaaaasesseseseseescseseneeeees 6 1 Checking the Result of Receptions 1 15 01330 sissies edbeld cadedovetestaedenes snah seedoedans eved a aa eaaa eriat 6 2 Printing the Different Management Reports List Management Reports Lists Printout 6 4 Printing Qutcan Activity Report 55 55 sicss seeker choses shew ted eowis de Shee See a ae PS aS as aa Si de ie Ra 6 4 Printing Out a Confirmation Report J ena cies bees dhs en a a i a a a T a eh 6 5 Printing Outa User Setting List miniin E A A EA Ea E EEEa 6 6 Section 7 Various Settings and Registration c ccescseeeeeeeseeeeeeeeeeeeeeees 7 1 Turning Print Out of Each Report ON OFF Print Report setting 2 0 0 0 eeeeeeeeeeeeeeeeeeeeeees 7 1 Turning the Bulletin Board ON OFF Bulletin Board setting cceeeeeeeeeceeeeeeeeeeeeeeeeeeeees 7 3 Setting the Number of Rings Auto Fax Reception Number of Rings setting 0 7 4 Making Volume Settings V
145. et key Registering New Permit IDs You can register up to 5 numbers as Permit IDs in this fax Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear Basic i ic App 7 Basic 2 Press the Password check key Dial J Location Ln fo check X Fax f Encryption Forwardin ke Remote SW dial Remote Test ID Fax Encryption forwardin ke Location Info Date amp Time all Password check t Remote SW dial Remote test ID 3 Press the Permit ID No Permit ID nr key inch Permit TelNo X 1D No X metric Permit Permit telnr ID nr Section 5 Other Features of this Fax Press an unregistered key The information will be displayed for all keys that have already been registered inch tar aT 02 0202 05 f 5555 wC metric 01 0101 04 02 0202 05 5555 03 Use the keypad to enter the desired 4 digit Permit ID If you want to change the entered number use the and or gt keys to move the cursor to the desired location inch Enter using key 1234 4 digits metric Enter using key 4 digits C 2 Press the Confir
146. ey 1111111111111111 16 digits EA a oE ae Be Bo 1 Perform steps 1 through 3 of Registering New Encryption Keys on page 5 48 e H metric 2 Press the key which displays the Encryption Key you Enter using right key want to modify or delete 16 digits Led 7 HR oj gt jf IE 3 If you want to delete the registered Encryption Key press the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 5 6 Press the OK key inch The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Encryption Keys press the Reset key AAABBBCCCDDDEEEF Change CONTENTS Delete metric AAABBBCCCDDDEEEF Change contents Delete gt Deleting an Encryption Key 4 Press the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Encryption Keys press the Reset key 5 50 Section 5 Other Features of this Fax Registering New Encryption Boxes a tee inch An Encryption Box must be registered in your fax machine in order f X Fax Encryptio to receive an Encryption Communication During that registration Dial J Box J Forwarding J key procedure you will also need to select whether or no
147. ey list direct list Confirm Subad rel Group dial Encryptio report box list List key list User set Encryption Program list box list dial list To print out Confirmation Report press the Yes key A Confirmation Report will be printed out inch Confirmation Report Print Yes No metric Confirmation report Print Yes No 6 5 Section 6 Managing Information About Your Fax Communications inti 1 i To print out a User Setting List press the Yes key A Pri nti ng Out a U ser Setti ng List 3 User Setting List will be printed out Print out this list in order to check the settings made Line Type inch etc and other registered information own name etc in this fax Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode User Setting List Daniati settings asia Yes No 1 Press the Print Report key The Report Selection screen will appear metric User setting list Dia ta Yes No 2 Press the User set list key inch Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box list List key list list box list dial list metric Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box
148. f you press the No key the operation will be canceled and the touch panel will return to the initial mode settings Call for Service Maintenance by qualified service personnel is required Contact your service representative an authorized service center or the place of purchase If C and a 4 digit number are displayed as well inform the service personnel of the displayed number Time for maintenance Time for scheduled maintenance Maintenance by qualified service personnel is required Contact your service representative an authorized service center or the place of purchase Section 4 Troubleshooting Message Communication Error Procedure An error has occurred during a fax transmission or fax reception Check the error code that indicates the origin of the error on the corresponding Transmission Report or Reception Report that is printed out in order to confirm the cause of the error No DC Loop No Dial Tone The modular cord may not be connected properly to either the telephone or the line jack L on the fax Either that or there is a problem with the telephone line In this case contact your telephone company No Response Dialing was accomplished but connection to the other party was not possible Check with the other party No encryption code is registered The destination was dialed using a one touch key that
149. f you have selected TAD Reception as the current reception mode MAKE SURE that in the first minute after the telephone answers the incoming call there are no silent pauses of 9 seconds or more 6 seconds or more for metric versions in either the message you record or the message you receive If there is such a pause the silence detection function of this fax will be activated and the fax machine will switch to fax reception Reception flow Fax If the other party is sending documents using an automatic fax transmission mode The other party s documents will be automatically received Fax If the other party is sending documents using a manual fax transmission mode The answering machine will play your message If the other party initiates a fax transmission fax reception will start automatically The answering machine will record the other party s message Telephone If the other party is calling from a telephone Preparation 1 The telephone will ring a designated number of times Make sure that Answering Machine is displayed on the basic fax screen If it is not press the reception mode select key and then press the Answering Machine key You can set the number of times the telephone will ring Refer to Setting the Number of Rings Auto Fax Reception Number of Rings setting on page
150. fax 5 58 NOTE It is possible to dial a fax or telephone number or view the Communication Result Display as well as print out the Activity Report without entering an ID code If Restricted Access is turned ON only those sets of documents entered using the same ID code will be pooled together under the Batch Transmission function Any documents that were entered using different ID codes will be sent during different transmissions Refer to Sending Multiple Sets of Documents in One Batch Batch Transmission function on page 1 16 If Restricted Access Report print out is turned ON a Restricted Access Report will be automatically printed out upon reaching 50 individual transactions This report may however be automatically printed out even before 50 transactions are reaching depending upon the number of ID codes registered in the fax Refer to Turning Print Out of Each Report ON OFF Print Report setting on page 7 1 Ordinarily the registered self station name will be displayed as part of the TTI but if Restricted Access is turned ON and the transmission is initiated by entering an ID code the department name corresponding to that ID code will be displayed Section 5 Other Features of this Fax Using the fax with Restricted Access turned ON When Restricted Access is turned ON it is necessary to enter a viable D code or the registered administrator number in order to use the fax machine Perf
151. for equipment input current lt 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current lt 16A EN61000 3 3 Safety of information technology equipment including electrical business equipment EN60950 Safety of laser products EN60825 1 The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks PSTNs of terminal equipment excluding terminal equipment supporting the voice telephony justified case service in which network addressing if provided is by means of dual tone mulch frequency DTMF signaling CTR 21 Technical regulations for terminal equipment This terminal equipment complies with e TBR21 e AN 01R00 AN for P e AN 02R01 AN for CH and N e AN 04R00 General Advisory Note e AN 05R01 AN for D E GR P and N e AN 06R00 AN for D GR and P e AN 07R01 AN for D E P and N e AN 09R00 AN for D e AN 10R00 AN for D e AN 11R00 AN for P e AN 12R00 AN for E e AN 16R00 General Advisory Note e DE 03R00 National AN for D e DE 04R00 National AN for D e DE 05R00 National AN for D e DE 08R00 National AN for D e DE 09R00 National AN for D e DE 12R00 National AN for D e DE 14R00 National AN for D e ES 01R01 National AN for E e GR 01R00 National AN for GR e GR 03R00 National AN for GR e GR 04R00 National AN for GR e NO 01R00 National AN for N e NO 02R00
152. g Registered Information 1 Press the Register key The Registration Select screen will appear inch book Basic Application TX sottina 1 30 f Print Report metric Address book D i Application Basic Register f Printreport 2 2 Press the Dial key inch i Dial Box Fax Encryptia Forwardin ke Location nfo Date amp Time iji Password check Remote SW dial Remote TestID metric g Location Info Date amp Time SZ Box check Fax Encryptio aarding i e Remote SW dial Remote testID X 3 Press the speed dial key group dial key containing the information you want to modify or delete If that key is not displayed use the W and or A cursor keys to switch to the screen that displays the key that you want If you want to delete the registered one touch key press the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 6 inch Name CDE 003 Change contents Delete metric Name CDE 003 Change FONTEN Delete gt Deleting a group dial key 5 Press the Yes key The message display will return to the same screen as was displayed in step 3 If you want to c
153. g or fax communication Thus the energy consumed during that time is a great percentage of the overall energy used by the machine Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state It is possible to change the amount of time that will elapse before the Auto Shut Off function is to engage factory default 60 minutes It is recommended that this be set to a longer period of time if the machine is used frequently during the day and toa shorter time if there are normally long periods between use Refer the Operation Guide for your copier Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Once the Auto Shut Off function engages the power switch will turn OFF O and all indications on the operation panel will go out It is therefore necessary to turn the power switch back ON in order to send a fax or perform other fax operations on this machine Tf a fax comes in while the power switch is in the OFF O position that fax reception will still be received and printed out If you receive a fax while the Auto Shut Off function is engaged Incoming faxes will be received and printed out even when the Auto Shut Off function is engaged Energy saving mode Fax reception l Warm up J Fax print out Sending a Fax Directly from a Network Computer Network FAX functi
154. ge display will return to the same screen as was displayed in step 4 If you want to continue registering other Permit Telephone Numbers repeat steps 4 through 6 If you are finished registering Permit Telephone Numbers press the Reset key Permit Permit isn d metric Permit Permit telnr ID nr 4 Press an unregistered key The information will be displayed for all keys that have already been registered inch 01 12345678901234567890 04 0667643392 02 H05 metric 01 12345678901234567890 04 0667643392 Hoz 05 li li 5 Use the keypad to enter the desired Permit Telephone Number Maximum 20 digits You can use the and or gt keys to move the cursor to a desired location and you can clear the entered number by pressing the Delete key inch Enter using key MAX 20 digits C Led delete metric Enter using key MAX 20 digits gt Delete 5 43 Section 5 Other Features of this Fax Modifying or Deleting Permit Telephone Numbers Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 5 44 Perform steps 1 through 3 of Registering New Permit Telephone Numbers on page 5 42 Press the key which displays the Permit Telephone Number you want to modify or delete inch 01 123456
155. gh press the Reset key The touch panel will return to the initial mode settings 1 Press the Application key The Application screen will appear inch book X Basic 2 Press the Print encr data box Encry code box output key inch Sub conf Reserved TX Polling J box Input J TX status J Sub conf TX It RX Polling y box T J on LCD J Print encr RX result data box on LCD metric scan orig Reserved TX palling to box J Tx status i Tx report on displa Rx result displa RX polling y Sub conf box output Encry code box output Section 5 Other Features of this Fax Press the key that corresponds to the desired Encryption Box if it is highlighted If the key is not highlighted there are no documents in that box If you registered 0000 as the Box ID proceed directly to step 6 If you registered any other Box ID go to the next step inch Original is at box indicated reverse metric There is originals saved in the box which is inverted gt If the Box ID is other than 0000 4 5 Enter the Box ID 4 digits that corresponds to that Encryption Box inch Enter box id using key 6000 4 digits metric Enter box ID using key 4 digits Led L2 Press the Confirm key The documents that are in that Encryption Box will be printed out
156. h metric 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode Section 9 Network FAX Settings Option Registering the Network FAX Information Register the following items when you want to use the Network FAX functions e File name Transmission Reception For registering the default file name when documents which have been transmitted or received using the Network FAX functions are saved in the designated folder e IP address Host name For registering the IP address or host name of the server computer in which documents which have been sent or received using the Network FAX functions are saved In this case the Scanner File Utility needs to be installed e Administrator s e mail address For registering the e mail address of the computer to be notified in case of an error as well as where to send Transmission and Reception Reports Also registers the account name and password for SMTP authorization in order to increase security in e mail transmission Tf you want to use SMTP authorization be sure to register the appropriate account name and password in the Mail Server Tn order to use SMTP authorization the SMTP authorization setting must be turned ON in the scanner Refer to the Operation Guide for your scanner If no information is entered here the Activity Report and Power Failure Report will be printed out at the fax machine e Save Fol
157. h as Encrypted Communication etc Fax Forwarding may not be available depending on the type of communication Registering the Fax Forwarding Information The following procedure must be performed when registering Fax Forwarding information for the first time Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear inch Address TX Basic Application 4 f Print Report metric Address Tx ee a a Basic Application 4 f Print report 2 Press the Fax Forwarding key inch Fax Encryption Dial j Box j a ranan key ve Location Password Remote SW Info check dial Date Remote amp Time Test 1D metric Fax Encryption Dial J Box J forwarding d key Location Remote SW Ln fo check B dial Date amp Remote Time test lD 5 28 3 Enter the fax number of the destination fax You can enter the fax number using the keypad abbreviated numbers or one touch keys Chain dial keys can be used as well If you want to use F Code Based Communication to forward the fax you must enter the fax number with the keypad In this case press the Subadd key and then enter the appropriate subaddress and F Code password if necessary You can also use a one touch key that is already designated for F Code Based
158. he contrast It is possible to select a contrast from among the 3 available settings Dark For transmitting light documents at a darker contrast Regular For transmitting document with a normal contrast Light For transmitting dark documents at a lighter contrast The default setting is for Regular contrast 1 Ifyou want to change the contrast press the Exposure mode key inch aX 812X11 Fine Regular Orig size Orig image ji Exposure settin ualit mode pd Tx A4 Fine Regular 7 Original Image Exposure settin Qualit Mode 2 Select the desired contrast from among the 3 available inch Regular metric Regular 3 Press the Close key Indicating the document size When you set any documents that you want to transmit on the platen you will need to indicate the size of those documents This procedure is not necessary when transmitting documents from the Document Processor 1 In order to indicate the document size press the Orig size setting Original setting key inch One touch destinat D Abbrev Delayed TX 812x Address Duplex Orig size l Orig imd book B LIX X setting X qualit Basic Application Register metric One touch destinat D Original Image Lsettin Qualit Address Duplex hook Tx Basic App n Register 4 2
159. he received documents With this fax you can select here whether or not that TTI information will be sent to the receiving party s fax and if it is whether it will be printed inside or outside the border of the transmitted page Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the basic copy screen 1 2 3 Press the Default key The Default Setting screen will appear gefaut Setting AManagement Interrupt Energ O q Stop A Clear Press the FAX default key inch Copy default FAX default Language Scanner Printer Bypass default default setting Dp default orig size D Copy Fax default default Language Printer Bypass default 3 default setting Machine Register default ald Press the W cursor key until TTI is highlighted and then press the Change key 4 If you want your TTI information to be sent to the other party press the desired location where you want it to be printed If you do NOT want it to be sent press the Not Printed key inch Outside page Printed metric Outside page page ot Press the Close ke
160. hlighted 7 1 Section 7 Various Settings and Registration 4 Press the Change key 5 Select whether or not you want the Activity Report to be automatically printed out Press the On key to have it printed automatically and the Off key to stop print out inch ActivityCont TX Transaction RX Transaction Delayed Comm Restri Access NW FAX send C n E Output on condition Off Output on condition Off Off Output on condition Off metric Activity contr TXtransaction RX transaction Delayed comm Restr Access NW FAX TX On On On Output on Output on Output on Off condition Off condition Off Off oft 6 In the screen for step 5 select whether or not you want the Transmission Report to be automatically printed out Press the On key to have it printed automatically and the Off key to stop print out If you want it to be printed out only under certain conditions press the Output on condition key 7 In the screen for step 5 select whether or not you want the Reception Report to be automatically printed out Press the On key to have it printed automatically and the Off key to stop print out If you want it to be printed out only under certain conditions press the Output on condition key 8 In the screen for step 5 select whether or not you want the
161. igits acceptable in the destination fax may differ Check with the relay station and make sure that you register a subaddress that is within the number of digits that is acceptable to the other party s fax machine lt Conditions gt In the initial transmitting station As it is necessary to enter exactly as it is registered in the relay station s fax the number the 4 digit subaddress in this fax of the box called the F Code Relay Box in this fax that will receive the documents as well as its corresponding F Code password be sure to verify that information in advance The fax number of each relay station can be entered with the keypad or using one touch keys that have been designated for F Code Based Communication If you use the keypad it will be necessary to enter the corresponding subaddress during the set up procedure The final destinations must be registered in advance under the corresponding F Code Relay Box in the relay station fax In the relay station The box called the F Code Relay Box in this fax that will receive the documents must be registered in advance and the initial transmitting party must be informed of the number the 4 digit subaddress in this fax of that box Refer to Registering New F Code Relay Boxes on page 5 22 Tf during registration of the F Code Relay Box the fax numbers of all of the final destinations that the received documents will be transmitte
162. ime test 1D Press an unregistered speed dial key on the touch panel If there are no unregistered speed dial keys displayed use the W and or A cursor keys to switch to a screen that displays an unregistered key inch Set dial for registration metric Set dial for registration Press the Group key inch One touch Program metric One touch Program 5 31 Section 5 Other Features of this Fax 5 Enter the other party s fax numbers You can enter the fax numbers using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you want to enter multiple fax numbers with the keypad press the Next destinat Next dest key after each fax number 6 Press the Finish dest Set Dest set key 7 Enter the desired group name Maximum 20 characters Tn order to enter characters refer to Entering Characters on page 2 11 8 Check the currently registered information and press the key that corresponds to any item that you want to modify 9 Press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue registering other group dial keys repeat steps 3 through 9 If you are finished registering group dial keys press the Reset key 5 32 Modifying or Deletin
163. information on other parts of this machine Operation panel Use the operation panel to perform the procedures required for fax communication Multi Bypass Paper can be set in the Multi Bypass as well In order to use the Multi Bypass it is necessary to select ON under Turning Manual Paper Feed ON OFF Bypass feeding setting on page 7 16 Refer to the Operation Guide for your copier for more detailed information regarding the use of the Multi Bypass Telephone jack T Use this jack to connect a separately purchased telephone to the fax Line jack L Use this jack to connect the fax to a telephone line using the modular cord Power switch Turn this switch ON in order to perform fax and copy operations The touch panel will light and operation will be possible Document Processor This unit is a duplex document feeder from which you can fax both 1 sided and 2 sided originals 6 Document table Set the documents you want to transmit on this table Up to 100 sheets of up to 11 x 8 1 2 A4 size paper or up to 70 sheets of 8 1 2 x 14 or 11 x 17 A3 or Folio size paper can be set at one time 7 Document insert guides Adjust these guides to match the width of the documents 8 Document Processor Open this cover if a document jams reversing cover 9 Document eject cover Documents are ejected onto this cover after being scanned 10 Eject guide Open this guide when
164. ing The number of times the fax will ring before an incoming call is answered in the Auto Fax Reception mode the Auto FAX TEL Switching mode this setting is not available in metric models or the TAD Reception mode can be set here to any number between 1 and 15 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 2 3 4 Press the Default key The Default Setting screen will appear Y Refut Setting AManagement Interrupt Energ oJ 4 DO wD DOO Oz Clear Press the Fax default key Co default Machine Register default orig size Press the W key until of Rings is highlighted Press the Change key FAX J default Language Scanner Printer Bypass default default settin Copy Fax J default default Language default 4 default setting Machine Register default 5 Use the or key to select the number of rings before an incoming call is answered in each mode the Auto Fax Reception mode the Auto FAX TEL Switching mode this setting is not available in metric models and the TAD Reception mode For fax Rx Auto Fax Tel SW For answering tel 01 15 00 15 01 15 HEL l metric For fax reception For answering tel 01 15 01 15 15 al 6 Press the Close key If you are finished
165. ion 0 cee eeseeeeeeeeeeeeees 3 15 Group Dial Keys ceecececccceesceeseneeceescecceeaeeeeeeeeeeeneeeeeaes 5 31 Modifying or Deleting Registered Information 5 32 Registering New Group Dial Keys 00 0 eeeeeeeeeeee 5 31 Using a Group Dial Key 0 eeeeeeeeeseceseceseeeeneeeeneee 5 34 Group Dial Listsisenoni niiin i cies Nene ethene 5 35 Than Error Occurs sic tosicsiesacneahetilassss E AE ate 4 2 Imaging Memory Backup function ceeeceeeeeeeeeee 1 17 2 8 Initial Mode ossee Interrupt Transmission Line Type setting eecicccecseiessedesciceteetscecsescosssutsetieassbedssceuabnadens 1 6 Location Info Setting wo cee eeeeeseecseeeeeeeneeeseeeseeeeeeeeeees 1 8 10 11 Section 10 Reference Information M 10 Management Reports Lists Printout 0 ccescceesseeeeeeeeeeeees 6 4 Manual Fax Reception Manual Fax Transmission oo eeeeesceesseceseeceseeeseeeeneeeaees Manual Redialing oo eee eeeceeeesseeesseseeecsseeeseeeseeeenees Modifying or Deleting Encryption Boxes Modifying or Deleting F Code Confidential Boxes Modifying or Deleting F Code Relay Boxes os Modifying or Deleting Encryption Keys cceceeeeeseeeeee Modifying or Deleting Permit IDs eee eeeeeeseeeeeees Modifying or Deleting Permit Telephone Numbers Modifying the Contents of the Communication Names of Barts c5 1s2 i esescccusdevennctvaccsbdecn
166. ission may only be accomplished to a single destination A maximum of 50 communications including any combination of Interrupt Transmissions communications that use the timer and Standby Transmissions can be scheduled at one time Depending on the timing of when you perform the Interrupt Transmission procedure there are occasions where your documents may not be send immediately after the current communication Tf you want to cancel an Interrupt Transmission simply remove the set documents To cancel an Interrupt Transmission while it is still waiting to start perform the same procedure as in lt Canceling a waiting transmission in the Direct Feed Transmission mode gt on page 3 4 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Memory TX key until it changes to Dir Feed 3 Enter the destination fax number Tx You can enter the fax number using the keypad abbreviated numbers one touch keys or the directory Chain dial keys can be used as well 4 Press the Start key The documents will remain in the Document Processor or on the platen without being scanned waiting for the transmitting operation to begin Once the operation currently in progress is completed the transmission operation for your documents will begin automatically O DOO Og Clear D00 A 2 Set the documents you w
167. it Perform transmission or reception procedures again U00700 Communication was interrupted due to trouble with the other party s FAX unit Check with the other party U00800 Unsuccessfully transmitted page s remain Perform transmission procedures again U00810 U00900 Unsuccessfully received page s remain Perform reception procedures again U00910 U01000 U01092 A communication error occurred during transmission Perform transmission procedures again U01100 U01199 A communication error occurred during reception Perform reception procedures again U01400 A communication which uses the timer was scheduled and a number was entered using an abbreviated number or one touch key etc but communication with that party was impossible because that number was no longer registered when the scheduled time arrived Check your unit Or communication with that party was impossible because the number included a pound sign and it was registered with the Line Type setting set to Tone Line but the Line Type setting had been changed to Pulse Line at the time you attempted that communication U01500 A communication error occurred during transmission at high transmission speed Perform transmission procedures again 10 7 Section 10 Reference Information U01600 CAUSE AND OR PROCEDURE FOR CORRECTION A communication error occurred during reception at high transmission speed Perform reception procedure
168. it green DO NOT set more documents than indicated by the paper volume lines that are located on the inside of the rear document insert guide Setting more than the acceptable number of documents can be the cause of document jams Refer to the Operation Guide for your copier for more detailed information on the Document Processor Itis possible to set duplex 2 sided documents and have both the front and back sides of those documents transmitted Refer to page 3 1 lt Setting the Documents on the Platen gt Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen ALWAYS use the platen when transmitting pages from books and the like 1 Set the document face down and align it properly with the lines on the original size scales 2 When transmitting single sheet documents directly from the platen BE SURE to close the Document Processor ACAUTION DO NOT leave the Document Processor open as there is a danger of personal injury Dialing a destination fax number Use the keypad to enter the destination fax number The destination fax number can be up to 32 digits in length If a mistake is made at any point in entering the fax number press the or gt cursor key to move the cursor to the desired position and enter the correct number as desired or press the Stop Clear key and enter the full number
169. it is necessary to register here in advance the Remote Test ID that they designate for you A previously registered Remote Test ID can also be modified by performing the following procedure Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear Basic inch l Address TX dress ok Y Basic metric Application F Register Print report 2 Press the Remote Test ID key inch Dia Box J a Forwardin Location Password Info check Date amp Time Remote SW ia Remote Test ID Encryption ke Yp metric Dial J Box J Fax forwardin Location Password Info check Date amp Time Remote SW dial Remote test ID B00 EL Encryption key 3 Use the keypad to enter the designated 4 digit Remote Test ID If you want to revise the entered number press the or gt cursor key to move the cursor to the number that you want to change inch Enter using key 4 digits Led L2 metric Enter using key 4 digits Le Le Press the Confirm key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key to return to the initial mo
170. ke sure that rhe mae i Date amp Remote the touch panel is in the initial mode for fax operation Time y ie Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen f Press an unregistered speed dial key on the touch panel will appear 3 If there are no unregistered speed dial keys displayed inch use the W and or A cursor keys to switch to a screen f that displays an unregistered key inch Set dial for registration Address TX Basic Application 2 Print Report metric metric Set dial for registration Address Tx Basic Application 34 Register Z Printreport 2 13 Section 2 Fax Operation Basic Use 4 5 2 14 Press the One touch key key inch poe tuch Program Group Chain metric pneztuch Program oTuup Use the keypad to enter the fax number you want to register under that one touch key Maximum 32 digits inch Enter using key MAX 32 digits 1234567 Co ee Pause space metric Enter using key MAX 32 digits 1234567 Co ee Pause space e and gt cursor keys Use to move the cursor Delete key
171. key or the Fixed Cassette key as appropriate If you selected Auto Select Auto sel proceed directly HK Stop C Clear to step 8 If you selected Fix Size Fixed size go the next step If you selected Fixed Cassette go directly to step 7 inch Auto Select Cassette metric Auto sel Cassette 7 10 Select the desired paper size and then proceed directly to step 8 Select the desired drawer Press the Close key If you are finished making settings press the Reset key to return to the initial mode Section 7 Various Settings and Registration 7 11 Section 7 Various Settings and Registration Turning Duplex Reception ON OFF Duplex RX setting The Duplex Unit turns paper over inside the fax machine so that printing can be accomplished on the back side of the paper as well Duplex Reception function When the width of each page received is exactly the same the documents will be printed onto the front and back sides of that size of paper To use the Duplex Reception function it is necessary to turn it ON in advance When the Duplex Reception function is turned ON all pages of a fax reception will be temporarily stored in memory regardless of the reception mode setting and they will then be printed out at one time 2 in 1 Reception will not be available when both 2 in 1 Reception and Duplex Reception are turned ON Tf
172. layed the Document Processor To switch from the Memory Transmission mode to the Direct Feed Transmission mode Transmitting from the Direct Feed Transmission mode press the Memory TX platen key until Dir Feed Tx is displayed This mode is ideal for transmitting books and the like that inch cannot be placed in the Document Processor Documents are E set one at a time directly on the platen the destination fax number is then dialed first and once the connection with On hook the other fax machine is established scanning of the document begins and the document is transmitted T Ly ea Memory TX f This process is carried out for each page that you want to setting 1 30 RC transmit and it is necessary after each page is scanned to Register Print Report select whether or not you want to transmit more pages Refer to lt If the Documents Were Set on the Platen gt on metric page 2 6 Re dial On hook Tx Memory Tx vn LY Ia Register Print report 2 1 Section 2 Fax Operation Basic Use 3 Setting the documents Acceptable documents gt When set in the Document Processor e Type Standard sheet documents e Size 5 1 2 x 8 1 2 11 x 17 A5R A3 Tf you attempt to transmit a document over 63 1600 mm in length a message indicating that a document jam has occurred in the Document Processor will appear in the message display e Paper weight
173. layed use the Y and or A cursor keys to switch to the screen that displays the key that you want inch Set dial for registration metric Set dial for registration If you want to delete the registered one touch key press the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 6 gt Deleting a one touch key Press the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other one touch keys repeat steps 3 through 5 If you are finished deleting one touch keys press the Reset key gt Modifying registered information If you want to modify the abbreviated number the displayed number of the speed dial key under which the one touch key is registered press the Abbr key If you want to modify any other basic information press the key that corresponds to that information To modify information refer to the corresponding step under Registering New One Touch Keys on page 2 13 If you want to change more detailed settings press the Setting key and select the desired item Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys inch Enter using key
174. list List key list User set Encryption Program list box list dial list Section 7 Various Settings and Registration Turning Print Out of Each Report ON OFF Print Report setting Five different reports can be printed out for checking such points as whether a transmission or reception was accomplished correctly or not You can also have each of these reports printed out automatically or turn OFF automatic print out of each report lt Activity Report gt Set this report to be printed out upon reaching a predetermined number of communications in order to check the details of those communications lt Transmission Report gt Set this report to be printed out after each transmission to check whether the transmission was accomplished correctly or not Select Output on condition and then it is possible to set this report to be printed out only under certain condition such as a communication error a Broadcast Transmission and a transmission that uses the timer lt Reception Report gt Set this report to be printed out after each reception to check whether the reception was accomplished correctly or not Select Output on condition and then it is possible to set this report to be printed out only under certain condition such as a communication error a Polling Reception an Encryption Reception and an F Code Based Confidential Reception lt Delayed Communication Report gt Set this rep
175. ll automatically rotate the received data 90 counter clockwise before printing it out No special settings are required to use this function If paper of the same size is set in different orientations depending on the type of communication that is involved there are times when rotation of the received data is not possible For further information on paper orientation refer to Paper Size and Priority Feed Chart on pages 10 3 and 10 4 If the transmitting party s TTI information is set to be printed outside the border of the transmitted page received data cannot be rotated and the received image will be reduced slightly to enable the appropriate information to be printed out y Backing Up Memory Even During a Power Failure Imaging Memory Backup function If for any reason power to the fax is disconnected or lost the back up battery in this machine will protect all data related to documents that were already received into Imaging Memory or that are waiting for transmission for up to 60 minutes 8 MB of optional memory must be installed totaling 16 MB in the machine Thus if power is restored to the fax within that time period those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled If power cannot be restored in time and data is lost a Power Failure Report that indicates what information was lost will be automatically printed out once power is re
176. ll light when the machine is in the Interrupt mode Refer to page 1 18 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Basic fax screen on the touch panel The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the basic fax screen The following contains information on the basic keys which are displayed in this screen and their functions Memory usage 1 check Re dial 1 Inch Ready for fax transmission Place the original amp assign destination On hook d Memory TX 4 5 6 7 Metric 1 Ready for fax transmission al and select dest 2 3 hook Basic 5 6 7 Message display Current status the next step in a procedure and error messages are shown in the message display Number of destinations The number of destinations that you have chosen to dial to is shown in this area display Speed dial keys Keys that you have registered to function as either a one touch key a group dial key G a program key P or a chain dial key C are displayed here Address book key Press this key when you want to use the address book Refer to page 2 21 book Abbrev key Press this key when you want to use the abbreviated number that a destination number is regi
177. lt 0 vol Vi IL A Once you have finished checking the desired information press the Reset key to return to the initial mode Section 6 Managing Information About Your Fax Communications Printing the Different Management Reports List Management Reports Lists Printout The results of your fax communications as well as certain fax related settings in this machine can be checked whenever you want by printing out different management reports The following procedures explain how to print out the Activity Report Confirmation Report and User Setting List Each of these reports can be printed out at any time Printing Out an Activity Report Print out this report in order to check the results of the transmissions and receptions that were carried out on this fax Information for the 50 most recent communications will be printed on the Activity Report If no communications have taken place an Activity report will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Print Report key The Report Selection screen will appear Address book X Basic TX ee IC Printreport 2 3 inch Press the Activity Report key Activity report Confirm report Subad conf box list Subad rel box list One touch Telephone key list direct list Grou
178. m key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Permit IDs repeat steps 4 through 6 If you are finished registering Permit IDs press the Reset key 5 45 Section 5 Other Features of this Fax Modifying or Deleting Permit IDs Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of Registering New Permit IDs on page 5 45 2 Press the key which displays the Permit ID you want to modify or delete inch ei 02 0202 J Hos 5555 wC metric 01 0101 a MA L 02 0202 05 5555 B 3 If you want to delete the registered Permit ID press the Delete key and then go to the next step If you want to modify the registered information press the Change contents key and then go directly to step 5 inch 5555 Change sontents Delete metric 5555 Change contents Delete gt Deleting a Permit ID 4 Press the Yes key The message display will return to the same screen as was displayed in step 2 If you are finished deleting Permit IDs press the Reset key 5 46 gt Modifying information 5 Press the Stop Clear key to delete the old number and then enter the new Permit ID or use the and or gt keys to move the cu
179. matically SZ You the receiving party must enter during the procedure for the Polling Reception the box number a 4 digit subaddress in this fax and password a 4 digit F Code password in this fax that corresponds to the box F Code Confidential Box that the transmitting party registered in their fax Thus this information must be known in advance 5 20 Press the Subadd key Press the On key Use the keypad to enter the appropriate subaddress This subaddress is required during an F Code Based Communication in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and You can use the and or gt keys to move the cursor to a desired location and you can clear the entered number by pressing the Delete key inch Enter using key SubAddress E Max 20 digits gt Delete j metric Enter using key Bit MAX 20 digits lt a Press the Password key If necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and This password is not required if you agree in advance with the destination party not to use one Pres
180. mber Fax Forwarding 0 5 28 Registering the Fax Forwarding Information ccccccececcccececcececcecananaeasesessesesesesecceceeeeeeeecesaeaeaeaeaeaeaaaea 5 28 Modifying Registered Fax Forwarding Information cccccccccsssssnsssnsnsesesseescececccceccececeesecececaeaeaeasesesenens 5 29 Turning Fax Forwarding ON OFF u ccccssssssscsccececceceececececaeaeaeaanansesssseescsceceececeececeeeesecececaeaeauasesaeaeasaeesens 5 30 Dialing Multiple Destinations as a Group Group Dial Keys cceeeeeeeeeeeeeeeeeeeeeeeteneeeaaaes 5 31 Registering New Group Dial Keys mussies iei a e a EE dudes bo uebvacdedea ca otha EE E 5 31 Modifying or Deleting Registered Information ccccccccccccececcecececessesssseseescscscecceeceesecececaeaeaeasaeesseasaeesens 5 32 Dialing With a Group Dial Key niecce ane ck aks cabees Gacadeceie lan e gh sahacagdevavaarg cues vate eOcctbedecncaneaccete ve use 5 34 Printing Out a Group Dial List cccccccccccsssscecececceceececececaeaeceneasnaessssasessseeececeeecececeesececesaeceesaeaeauaeasagasens 5 35 Saving Specific Communication Settings as a Single Program Program Keys 00 5 36 Registering New Program Keys iiccicciscsccccetssocee vt a cobedeus Uaadecgevevede couve vate cea iiaae eenias ee ten 5 36 Modifying or Deleting Registered Information ccccccccccccececcecececessesssseeeececececcecceesecececaeaeaeasasesseasaeesens 5 38 Using
181. ments will remain in the Document Processor or on the platen waiting for the transmitting operation to begin IFO OOO Dg Clear D00 A es 2 Enter the destination fax number e Once the other communication is completed the You can enter the fax number s using the keypad transmission operation will begin automatically abbreviated numbers one touch keys group dial keys program keys or the address book Chain dial keys can be used as well destinat D Delayed Tx 4 Ado Fine EE en eme EE e 1 Ss 3 3 Section 3 Fax Operation Various Functions lt Canceling a waiting transmission in the Direct Feed Transmission mode gt 1 Press the Stop key on the touch panel or press the Stop Clear key inch Doc 382 Send 6232 8 1 2 X1T Original size metric Documentnr 382 Send 6232 Ae Original size If you DO want to cancel the Standby Transmission press the Yes key inch metric Section 3 Fax Operation Various Functions Sending the Same Documents to Multiple Destinations Broadcast Transmission Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another in a single operation If for example you want to transmit the same documents from a central office to multiple branch offices this function is quite convenient as it only requires y
182. message display will return to the same screen as was displayed in step 5 If you also want to modify the destination information press the key If you do NOT want to modify the information go directly to step 16 gt Modifying destination information 8 The currently registered information will be displayed e If you want to delete a fax number s press the corresponding speed dial key or keys and then go to the next step e If you want to add a fax number s press the Add key and then go directly to step 11 e If you want to change a fax number s press the corresponding speed dial key and then proceed directly to step 13 Deleting fax numbers 9 10 Press the Delete key Press the Yes key The message display will return to the same screen as was displayed in step 8 and you can continue to delete add or change other fax numbers To do so repeat steps 8 through 15 If you are finished with this procedure press the Close key and go to step 16 inch Delete destination Yes No metric Delete destination Yes No 3 17 Section 3 Fax Operation Various Functions Adding fax numbers 1 Enter the additional fax number s You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys and the address book Chain dial keys can be used as well If you want to enter multiple fax numbers
183. mode settings 1 Press the Default key The Default Setting screen will 4 Press the Change key appear H Refut Setting Management Interrupt Energ O q 5 Select the desired original size setting by pressing either Reset the Standard size key or the Long original Long orig 4 6 key as appropriate Stop Clear inch _ SIze Press the Fax default key Long 2s Copy FAX metric default default Language Scanner Printer Bypass default j default setting default j orig size Dj size Copy Fax J default default Language default 5 default setting Machine Register 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode 3 Press the Y key until Scan from Doc P Doc P scanning is highlighted 7 6 Section 7 Various Settings and Registration Setting the Default Transmission Mode TX Mode Default setting You can select which transmission mode Memory Transmission or Direct Feed Transmission will be the default setting in this fax If you select Dir Feed Tx here the Dir Feed Tx key will be shown in the basic fax screen Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Default key The Default Setting screen will appear oJ
184. monitor volume from among Large Medium Small and Off 2 Press the Fax default key inch Copy FAX default default Language Scanner Printer Bypass A default default settin 7 Select the desired speaker volume from among Large Machine Register Medium Small and Off metric Copy Fax default default y Language y T fault y etat y as 8 Press the Close key If you are finished making settings press the Reset key to return to the initial mode Machine Register default orig size 7 5 Section 7 Various Settings and Registration Setting the Document Size for Scanning from the Document Processor Scan from DP setting Select here whether documents that are set in the Document Processor will be scanned as 8 1 2 x 11 A4R or other such standard size paper or as long documents in the direction of the paper feed Tt is necessary to select Standard size here when transmitting both sides of duplex 2 sided documents Refer to Sending 2 Sided Documents Duplex Transmission on page 3 1 Tf you select Long original Long orig here it will not be possible to have documents rotated for transmission Refer to Rotating the Document Image for Transmission Rotate amp Transmit function on page 1 16 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial
185. munication ssssessseeseeseeesreresrersresrersersresse 3 15 Document Number ssssesesseseseesssessessseseessersressesseesessesseesseesee Document Processor Dual Access function Duplex RX setting Duplex Transmission Section 10 Reference Information Editing a Communication in Memory Encrypted Communication ee Encryption Box List oo ieee ceeseeseeeeseesseeeneecsseceseeeseeesnees Encryption Key 00 cee ente aree aa TEE EE Entering Characters eeesessesesesssereessesserseesseesrersesreereesreereese Entering Documents into an F Code Confidential Box 5 18 Etro Code Tables secouant 10 7 Error Messages FE Cod do teei AE E E N AAN aT 5 11 F Code Based Communication 1 16 5 11 F Code Based Confidential Communication eee 5 12 F Code Based Relay Broadcast Communication 5 22 F Code Box ec hvccsenscniccors eo kikan e aE Eaa 5 11 F Code Confidential Box List sesesseeeeeseeeeeesreesesrrrsersressesse 5 17 F Code password ccscscesscesseceseeesseesseeessesesaecsseeeseeeeaeeennees 5 11 Fax Forwarding acena a AA EE EET E 5 28 Registering the Fax Forwarding Information 5 28 Modifying Registered Fax Forwarding Information 5 29 Turning Fax Forwarding ON OFF eseese 5 30 Fax Paper Feeding Tray setting ceeeeeeseeeeeseeeneeeneeeee 7 10 Fax Priority Printout function 00 0 eseeeseceseeeereeeeeees 1 18 Force Starting the Communicat
186. munication was turned ON in the destination party s FAX and the necessary password did not match Check with the destination party U09000 Communication was attempted but but was unsuccessful because the other party s FAX does not match the communication protocol in use the other party is using a G2 facsimile U12000 An F Code Based Relay Broadcast Transmission command was received but all the data to be transmitted was not received because the memory in your FAX machine has become full Check the contents of your machine s memory and after you have created sufficient space in memory have the initial transmitting station perform the transmission operation again 10 9 Section 10 Reference Information U14000 CAUSE AND OR PROCEDURE FOR CORRECTION A reception from an F Code box was attempted but was unsuccessful because the memory in your FAX machine has become full Print out data from memory and try again or abandon the F Code Based Confidential Reception attempt U14100 The destination FAX is one of our models and a transmission to a destination party s F Code Box was attempted but was unsuccessful because memory in the destination party s FAX machine has become full U19000 Memory Reception was attempted but was unsuccessful because your memory has become full Clear your memory of all other data and attempt reception again U19100 Transmission was attempted but was unsuccessful because the destin
187. n mode Transmitting from the platen metric This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor Documents are set one at a time directly on the platen and after all the documents are scanned and entered into memory the destination fax number is then dialed In this case it is necessary after each page is scanned to select whether or not you want to transmit more pages Refer to lt If the Documents Were Set on the Platen gt on page 2 6 Ready for fax transmission Place original and select destination Direct Feed Transmission mode Transmitting from the Document Processor The destination fax number is dialed first and once the 2 Check the transmission mode connection with the other fax machine is established the Make sure that the fax machine is in the desired documents that are set in the Document Processor are transmission mode scanned and then transmitted If the transmission involves a There are two transmission modes available in this fax multi page document the second page is scanned after the Memory Transmission and Direct Feed Transmission data for the first page is transmitted Refer to lt Transmission Modes gt If you want to stop the transmission in progress press the Memory Transmission is the default setting in this fax Stop Clear key and remove the remaining documents from and in this case Memory TX will be disp
188. n to the initial mode settings If you attempt to cancel a transmission that is scheduled to multiple destinations such as a Broadcast Transmission and there were destinations still remaining to be transmitted to a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations inch Doc 003 Send 5624 No of pages 001 metric Documentnr 003 Send 5624 No ofpages 001 2 9 Section 2 Fax Operation Basic Use Canceling a Direct Feed Transmission Canceling a Reception A message such as that shown below will be displayed after dialing If you want to cancel a reception perform the following procedure the destination party in the Direct Feed Transmission mode If you want to cancel a Direct Feed Transmission press the Stop key or press the Stop Clear key The document that is currently 1 Press the Status Act status key in the bottom right of being scanned will be ejected and the touch panel will return to the the touch panel initial mode settings If there are any documents left in the The status of the communication currently in progress Document Processor remove them from the Document Processor will appear in the message display inch Doc 382 Send 6232 8 1 2 X1T Original size metric Documentnr 382 Send 6232 Adc Original size 2 Press the
189. n with chain dial keys You can use group dial keys not only for standard transmission but also for such operations as Broadcast Transmission and Polling Reception 1 If the operation involves the transmission of documents set the documents you want to transmit 6 Press the Start key The transmission operation will begin automatically 2 If you want to change the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to change the current conditions go directly to step 5 3 Press the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 2 3 and 2 4 4 Once you are finished changing transmission conditions press the One touch destinat key inch Ldestinat DB Abbrev y Delayed TXH gipxir Fine Address Duplex Orig size Orig im4 book Ix settin ualit metric destinat D Abbrev y Delayed Tx y AA Fine Address Duplex Original book LI s Ing 5 34 Section 5 Other Features of this Fax inti 1 i To print out a Group Dial List press the Yes key A Pri nting Out a Group Dial List 3 Group Dial List will be printed out Print out this list in order to check the contents of group dial keys inch currently registered in this fax such as the registered fax numbers and the group
190. nage each fax communication This document number is assigned during each procedure and in the order that each communication that uses the timer as well as each transmission or reception is accomplished The actual timing of the determination of each document number will differ depending upon the operation being carried out In addition to appearing in the message display this document number can be verified by checking the Transaction Result display the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report Refer to Checking the Result of Transmissions on page 6 1 Printing Out a Confirmation Report on page 6 5 and Turning Print Out of Each Report ON OFF Print Report setting on page 7 1 inch Port Doc 382 Send 6232 8 1 2 X1T eT metric Port Documentnr 382 Send 6232 Adc Automatically Engaging the Energy Saving Mode Auto Shut Off function Anytime there is no operation of or activity with this fax no keys are pressed no documents are set nothing is printed out etc for a designated period of time the Auto Shut Off function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copyin
191. nal Set Registration State 123 U Copy 100 100 10 10 23 00 Printing Printer Aaa eae isa Waiting Copy 5 10 10 23 00 Waiting Move Move ron Cancel Conf Crrt down rint Delete details Prnt status 4 Press the Interrupt print key The received fax will be printed out Once print out of the received fax is complete the interrupted copy operation will be resumed automatically 1 18 Make Copies Even During Printing of an Incoming Fax Copy Priority Printout function It is possible to stop print out of an incoming fax and make copies without having to wait for that print job to end 1 Press the Interrupt key Copying is now possible Management Interrupt Energy Sa o e mma DOO Ox Clear He Default Setting oun 2 Once copying is completed press the Interrupt key to return to print out of the incoming fax Default Setting Management Interrupt Energy Sd o 8 m DOO Ox Clear Using a 3 Digit Number to Select the Destination Abbreviated Numbers 600 speed dial keys are available and each of these keys can be designated to function as either a one touch key a group dial key a program key or a chain dial key Each of these keys is given a 3 digit abbreviated number between 001 and 600 It is then possible to dial a destination number by simply entering the corresponding abbreviated number Refe
192. name Ifthere are no group dial keys registered in this fax a Group Dial Group Dial List List will not be printed out Print Tf you want to cancel the procedure part way through press the i Reset key The touch panel will return to the initial mode Yes No settings metric 1 Press the Print Report key The Report Select screen on will appear Group dial list Print Yes No Basic Address TX 2 Press the Group dial List key inch Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptia report box list List key list User set Encryption Program list box list dial list metric Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial JY Encryptio report box list List key list User set Encryption Program list box list dial list 5 35 Section 5 Other Features of this Fax Saving Specific Communication Settings as a Single Program Program Keys The operational procedures for various types of communication such as Broadcast Transmission Polling reception etc can be registered under a speed dial key that will then function as a program key for one touch operation It is also possible to use the timer function etc when registering a program key Registering New Program Keys A maximum of 5
193. nation fax number press the Next des N dest key after you enter the first fax number and you will be able to enter the next number inch Regular ate AAG Fine If you want to enter the next number with one of the speed dial keys press the One touch destinat key instead The speed dial keys will appear 3 5 Section 3 Fax Operation Various Functions 2 gt Entering the fax number with a speed dial key Press the speed dial key that is registered with the one touch or group dial information that you want to use The selected key will be highlighted It is also possible to use a registered chain dial key followed by another speed dial key inch Address TX book J Abbrev J setting J 1 30 metric Address Tx book J Abbrev J setting J 1 90 3 Press the Start key The transmission operation will begin automatically JEO DOO Ow Clear 06 amp 3 6 Section 3 Fax Operation Various Functions Sending Important Documents Before Others Interrupt Transmission Interrupt Transmission lets you send your documents before others eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications Broadcast Transmission or Polling Reception etc or there are other communications already scheduled in memory ahead of yours Interrupt Transm
194. ncryption Boxes ccccsessssscecececceccccececeecauanaeaeaeassessesesesenecceceesesecesaeaeecaeaeaeaaaaa 5 53 Performing the Operation at the Transmitting Fax cccccccccccccssssssesssesseeeseescecsceccececceceesesaeaeaeasasasesesssesens 5 54 Performing the Operation at the Receiving Fax ccccccccccccsccecsesceeessssesssssescscsceceeeeceeeeececaeaeaeaeasasasseaeesees 5 54 Printing Out Documents from an Encryption Box cccccccsessssssceccecccecccecesessnsauscececeececeecseesessaaeaaeeeeceeens 5 55 Printing Out an Encryption Key List ccccccsssssssescececccccceecececcecececaeaeaeaeasasesssessesececceeeeceseceeeeesesesaeaeaeaaaes 5 56 Contents Printing Out an Encryption Box List mesnati en EEA EEEE EEE EEE EEES 5 57 Managing Fax Use by Each Department Restricted Access ceeeeeeeeeeeeeeeeeentetttttnteaaes 5 58 Using the fax with Restricted Access turned ON cccccccccsscsesccecceessssensscnssaececcececceceeseessesanaaeceeeeeeeseseneaaeea 5 59 Accessing the Registration Select Screen When Restricted Access is Turned ON ccccccccccsececeeeeeeeees 5 59 Accessing the Application Screen When Restricted Access is Turned ON ccccccesessssessncaeccececeeeeeeeees 5 60 Accessing the Report Selection Screen When Restricted Access is Turned ON ceeeeeeseeceeeeseeeeeeeeennees 5 61 Checking Transmission Copy Counts 00 eeecscccessssececc
195. nctions of this Fax Sending Multiple Sets of Documents in One Batch Batch Transmission function Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication This Batch Transmission function eliminates the need for you to dial the same destination multiple times thereby lowering communication costs Direct Feed Transmissions will not be included in a Batch Transmission Tf you register the same destination fax number for two separately scheduled Broadcast Transmissions those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time When the start time for a scheduled communication arrives and another communication to the same party is currently waiting for automatic redialing both communications will be grouped together and sent using Batch Transmission When Restricted Access is turned ON only communications that were scheduled using the same ID code will be sent using Batch Transmission Therefore if different ID codes were used when scheduling two separate communications those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same 1 16 Rotating the Document Image for Transmission Rotate amp Transmit function
196. nformation will be displayed 4 O Check that information and press the key that corresponds to any item that you want to modify 1 4 Press the OK key The message display will return to the same screen as was displayed in step 2 If you are finished making settings press the Reset key Section 5 Other Features of this Fax Modifying Registered Fax Forwarding Information Perform the following procedure in order to modify information already registered for Fax Forwarding Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 4 Press the Register key The Registration Select screen will appear inch Address Ges 1 30 Basic Application Z Print Report metric Address TX Basic Application 44 g Printreport 2 Press the Fax Forwarding key The currently registered information will be displayed inch Fax Encryption Dial J Box Forwarding y key ae Location Remote SW Ln fo Loheck dial amp Time y Test iD metric Fax Encryptio Box arda a Location Password Remote SW Info check dial Date amp Remote Time testID 3 Check that information and press the key that corresponds to any item that you want to modify Refer to Registering the Fax Forwarding Information on page 5 28 in order to modify that information 4 Once you are
197. nstalled Restricted Access Report Print out available only when Restricted Access is turned ON Section 10 Reference Information Error Code Tables When a communications error occurs one of the following error codes will be printed out on the corresponding Transmission Report or Reception Report as well as the Activity Report Refer to the following tables for a more detailed explanation of the error Tf an error occurs during communication at a transmission speed of 33600 bps the U in the error codes noted below will change to an E CAUSE AND OR PROCEDURE FOR CORRECTION The line is busy or the other party does not answer after automatically redialing the set number of times Perform transmission or reception procedures again Stopped Transmission has been interrupted by pressing the Stop Clear key Reception has been interrupted by pressing the Stop Clear key During multiple communication Broadcast Transmission Polling Reception etc this unit was unable to transmit to all destinations due to a communications interruption U00300 The destination FAX has run out of recording paper Check with the destination party U00420 U00462 Connection was made on a call initiated by the transmitting party but the transmission has been interrupted because the transmitting party does not possess the necessary communication capabilities U00600 U00690 Communication was interrupted due to trouble with your un
198. nt to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the 2 sided documents in the Duplex Document 2 Enter the destination fax number Processor If you entered the fax number using the keypad go to the next step If you entered the fax number using abbreviated numbers one touch keys group dial keys program keys or chain dial keys proceed directly to step 4 inch Ready for fax transmission One touch destinat D metric Ready for fax transmission Start using Start key One touch destinat D ir ar gt 3 Press the Duplex TX key and then go directly to step 6 3 1 Section 3 Fax Operation Various Functions 4 Press the TX setting key 5 Press the Duplex TX key inch destinat Abbrev J Delayed Tx 812x11 Fine Address Duplex Orig size Be Ur Ai ea Basic Application Register metric destinat D Abbrev J Delayed Td Aag Fine book b ME Dj setting b re TTT NTT TT Basic Application 6 Press the On key to enable Duplex Transmission 7 Select whether or not you want to include a 1 sided cover page with the transmission by pressing either the Yes key or the No key as appropriate gt If you want to send a 1 sided document as a cover sheet to the rest of the 2 sided documents selec
199. ntentionally disconnecting the power cord to this disconnected or lost a Power Failure Report will be printed out machine If the indicator IS lit indicating there ARE documents once power is restored Refer to this report to find out what in memory print out all important documents from memory and information was lost then make sure that the Fax data indicator is out BEFORE Tf no data or information was lost a Power Failure Report will disconnecting the power not be printed out The Imaging Memory back up function of this machine will protect the contents of memory for up to 60 minutes 8 MB of optional memory must be installed even if for any reason power to the fax is disconnected or lost 4 1 Section 4 Troubleshooting If an Error Occurs In the event of trouble an explanation in regard to the error will appear in the message display Refer to When One of These Message is Displayed on page 4 3 and follow the necessary procedure to eliminate the trouble If a communications error occurs along with the information in the message display a Transmission or Reception Report as appropriate will be printed out and an alarm will sound Check the error code that is displayed the corresponding report and then refer to Error Code Tables on page 10 7 to confirm the cause of the error It is also possible to check the error code on the regularly printed Activity Report Refer to Printing Out an Activity Report
200. ntering the corresponding abbreviated number Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 198 kk Bank 4 Set the documents you want to transmit 5 Press the Abbrev key Address f book Basic metric Address Eee i TX tort a l 1 30 2 If you want to change the transmission conditions Puen Basic an Analstar Printreport as the resolution and contrast press the TX setting key ii If you do NOT want to change the current conditions go directly to step 5 3 Press the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 2 3 and 2 4 6 Use the keypad to enter the abbreviated number 001 600 that corresponds to the speed dial key under which the desired fax number is registered Once a 3 digit number is entered that number may be changed using the and keys inch 4 Once you are finished changing transmission conditions Enter using key press the Abbrev key and then go directly to step 6 E 3 digits a inch One touch i destinat C Addre
201. o cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will 5 Select whether you want to turn the Bulletin Board appear function ON or OFF Press the Save doc after Tx key to turn it ON and the Del doc after Tx key to turn it OFF If you select Del doc after Tx the documents to be NN a deleted from memory after they are transmitted once If Counter 9 Management Interrupt Energ you select Save doc after Tx the documents will O i remain in memory waiting for the next polling request even after they are transmitted 2 3 reset 7 inch OO w Del doc after Tx after x 2 Press the Fax default key metric i deur W ferun diere guage sae niin default default Del doc Printer Bypass after Tx default 4 default j setting after Ix default 3 orig size W Copy Fax default default Language y EE default i Ldefault setting 6 Press the Close key If you are finished making settings Machine Register default orig size B press the Reset key to return to the initial mode 3 Press the W cursor key until Bulletin Board is highlighted 4 Press the Change key 7 3 Section 7 Various Settings and Registration Setting the Number of Rings Auto Fax Reception Number of Rings sett
202. obe and Acrobat are registered trademarks Adobe Systems Incorporated All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and will not be used in this guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below A DANGER Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points A WARNING Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points A CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly
203. of preparing documents for transmission while the fax is occupied with another communication If during that communication the documents you want to transmit are set and the destination fax number is entered those documents will be automatically transmitted lt e gt once the current communication has been completed ZL Since with this fax it is possible to schedule a Standby Transmission and then have your documents given priority whenever the fax is currently sending to multiple communications or there are other communications already scheduled in memory ahead of yours Standby Transmission is thus convenient for sending urgent documents quickly during communications which normally take an extended amount of time such as Broadcast Transmission and Polling Reception A maximum of 50 communications including any combination of Standby Transmissions communications that use the timer and Interrupt Transmissions can be scheduled at one time You can also designate each of the various types of fax communication available in this fax such as Broadcast Transmission as a Standby Transmission Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit in the Document 3 Press the Start key The documents will be scanned into Processor or on the platen memory Tf the fax is in the Direct Feed Transmission mode the docu
204. olume Setting c cece ceeeeeeeeeeeeeeeeeeeeee rete eee eeteteeeeeeeeeeeaaaaaaaaeees 7 5 Setting the Document Size for Scanning from the Document Processor Scan from DP setting 7 6 Setting the Default Transmission Mode TX Mode Default Setting eeeeeeeeeeeeeeeeeeeeees 7 7 Selecting the Automatic Reception Mode Receive Mode setting c ccceeeeceeeeeeeeeeeeeeeeeeees 7 8 Turning Reception Date amp Time Print Out ON OFF RX Date Time setting eee 7 9 Selecting the Paper Feed Selection Mode Fax Paper Feeding Tray setting 7 10 Turning Duplex Reception ON OFF Duplex RX Setting ceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 7 12 Turning 2 in 1 Reception ON OFF 2 in 1 RX Setting c eee cece eeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 7 13 Turning Remote Diagnosis ON OFF Remote Diagnosis Setting eeeceeeeeeeeeeeeeeees 7 14 Registering the Remote Test ID Remote Test ID Setting cc ceeeeee eee eeteteeeeettttteaaes 7 15 Turning Manual Paper Feed ON OFF Bypass feeding Setting ecceececeeeeeeeeeeeeeeeees 7 16 Receiving faxes at the same size or a reduced size Reception size setting 7 17 Section 8 Optional Equipment cccecceceeeeeceeeeeeeseeeeeeeeaseeesaasneeseeneesseanees 8 1 Optional Memory sereen ee yceuguaies cence das EEE EEEE EDE DESEE EEEE EE AEN AE REEERE EE EERS 8 1 Section 9 Network FAX Settings
205. on will be displayed 4 digits inch i Fax Encryptig C bia y Bos d E amp fwaraing Eg Location Password Remote SW ed Ener re Sd Date Remote amp Time TestID Press the Confirm key The message display will return metric to the same screen as was displayed in step 2 Fax Encryptid P p Dial J Box J Forwarding key Location Password Remote SW Info check dial If you are finished making settings press the Reset key to paea me d return to the initial mode Time test D 1 9 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax 3 Use the keypad to enter the present date in order of the month day and year day month and year Use the or gt cursor keys to move the cursor as required inch Enter using key oae a EREA metric Enter using key oe a Led L gt 4 Press the Time key and then use the keypad to enter the present time The time should be entered on a 24 hour basis 00 00 23 29 5 Press the Confirm key The message display will return to the same screen as was displayed in step 2 6 If you are finished making settings press the Reset key to return to the initial mode 1 10 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Features and Functions of this Fax The following contains explanations about f
206. onal Equipment Optional Memory By adding 8 MB of optional memory the amount of memory available for Bitmapping will be increased and you will thus be able to transmit and receive documents using the Ultra fine resolution mode In addition you will be able to store a greater number of documents into memory for transmission or through reception 8 1 Section 8 Optional Equipment 8 2 Section9 Network FAX Settings Option This section contains explanations on the Network FAX functions available when the optional Printer Scanner Kit is installed on this Fax machine and in particular on the setup procedure and settings to be performed on the machine As the contents of the settings will differ according to the environment of the computer connected to this machine make sure to read the explanations corresponding to your computer environment and to perform the appropriate procedure Be sure to read the On Line Manual on the included CD ROM as well It contains explanations on Network FAX transmission and reception procedures the various corresponding settings and on operation at the computer About the On Line Manual A PDF format On Line Manual is included on the provided CD ROM This On Line Manual contains explanations on the applications required in order to use the Network FAX functions Its contents are as follows e How to install the various applications e How to perform Network FAX Transmission e How to perform
207. once again from the beginning DOOD DOO Ox Clear DOO p destinat D Abbrev J Delayed TX B12XI1 Find metric pa destinat D Abbrev j Delayed Tx d AA Fine SHE eare f lt Using the Pause key gt Press this key to enter a 3 second pause at that point in dialing This is useful for example if you need to dial a specific number first and then wait for the connection to an outside line before the actual destination number is dialed lt Dialing methods gt In addition to using the keypad the following methods of dialing are possible e Dialing with a one touch key Refer to page 2 13 e Dialing with abbreviated numbers Refer to page 2 19 e Dialing with a program key Refer to page 5 36 e Dialing with a group key Refer to page 5 31 e Redialing manually Refer to page 2 24 Selecting the resolution It is possible to select a resolution from among the 5 available settings e Normal For transmitting documents with standard size characters e Fine For transmitting documents with relatively small characters or thin lines e Super fine For transmitting documents with detailed lines and characters e Ultra fine For transmitting the clearest reproduction of documents with detailed lines and characters e Half tone Half tone For transmitting the clearest reproduction of documents containing both photographs as well as text
208. onding conf box relay box pox i Encryption Box number and that box s ID confidentiality is maintained metric 1 Press the Register key The Registration Select screen METES seza l Encryption X will appear conf box relay box AL hox 4 Press an unregistered key The box number will be displayed for all keys that have already been registered inch 1 po 9876 Jo 5555 jao ag jo jo 6481 r 7 metric 1 po 9876 jo 5555 TE agaf 0352 pos 5 P 5 51 Section 5 Other Features of this Fax 5 5 52 Use the keypad to enter the 4 digit number that you want to use as the Encryption Box number inch Enter using key metric Enter using key Press the Box ID key and enter the 4 digit number that you want to use for the Encryption Box ID If you register 0000 as the Encryption Box ID it will not be necessary to enter an ID code when you print out documents from that Encryption Box Press the Encryption Code Encr code key and use the keypad to enter the 2 digit Key Code 01 20 that corresponds to the Encryption Key to be used for this Encryption Box Select whether or not you want documents received into this Encryption Box to be automatically printed out If you want to have received documents printed out immediately after reception select On If you want to allow print ou
209. ons option By installing the optional Printer Scanner Kit you will be able to use the Network FAX functions of this machine Use these functions to send a document made on a network computer to the other fax machine or to receive a document from the other fax machine onto your network computer The main functions are as follows Transmission When this fax machine and a computer are connected over the same network the image data of a document created on the computer can be sent through the Printer Scanner Kit that is installed on the fax machine and then transmitted to the other fax etc Reception Documents sent by the other fax machine etc will be received by this fax and saved via the Printer Scanner Kit into a designated folder on the network s server computer the computer on which the included Scanner File Utility is installed In this case the received document will be saved as a PDF or a TIFF file Address Book Destination fax numbers can be registered in advance for transmission Groups of up to 80 fax numbers can be registered in this machine and can be used conveniently for Broadcast Transmission etc In addition it is possible to import CSV format address books created with other applications Handling 2 Jobs Simultaneously Dual Access function The Dual Access function allows the machine to simultaneously process 2 operations For example you can perform the procedure to t
210. ontains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties In addition this fax contains F Code Based Communication capabilities that enable more functional compatibility with other companies fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine Section 6 Managing Information About Your Fax Communications Section 7 Various Settings and Registration in this Fax Section 8 Optional Equipment Section 9 Network FAX Settings Option Section 10 Reference Information Introduction This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception In addition it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error Use this section to perform the settings an
211. ontinue deleting other group dial keys repeat steps 3 through 5 If you are finished deleting group dial keys press the Reset key gt Modifying registered information 6 If you want to modify the abbreviated number the displayed number of the speed dial key under which the group dial key is registered press the Abbr key If you want to modify any other basic information press the key that corresponds to that information To modify information refer to the corresponding step under Registering New Group Dial Keys on page 5 31 Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys inch Enter using key 23 3 digits WE metric Enter using key 123 3 digits Hk Section 5 Other Features of this Fax Press the Close key Once you are finished modifying all of the items that you want press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other group dial keys repeat steps 3 through 9 If you are finished deleting group dial keys press the Reset key 5 33 Section 5 Other Features of this Fax Dialing With a Grou p Dial Key 5 Press the group dial key under which the desired fax numbers are registered You CANNOT use group dial keys in combinatio
212. orm the following procedure in order to carry out standard fax transmission operations OTHER than those which are accessed using the Register key the Application key or the Print Report key When Restricted Access is turned ON the registration procedures accessed using the Register key will not be available to those who only enter an ID code When Restricted Access is turned ON refer to the following pages in order to access the procedures available under the Registration Select Application and Report Selection screens e Accessing the Registration Select Screen When Restricted Access is Turned ON Refer to page 5 59 e Accessing the Application Screen When Restricted Access is Turned ON Refer to page 5 60 e Accessing the Report Selection Screen When Restricted Access is Turned ON Refer to page 5 61 4 Use the keypad to enter a viable ID code between 1 and 8 digits inch Enter ID code Dept Total E asic Application Register Print Report metric Enter ID code ID Total Ld Application Register Printreport 2 Press the Enter key The touch panel will return to the basic fax screen inch ter ID code Dept Total j Clear f Enter ic Application Register Print Report metric ter ID code D
213. ort to be printed out after each communication that uses the timer is scheduled to check the information related to that communication lt Restricted Access Report gt Set this report to be printed out whenever Restricted Access is turned ON in order to check the details listed by department of all communications occurring under Restricted Access lt NW FAX Transmission Report gt When the optional Printer Scanner Kit is installed on this fax machine you can have this report attached to an e mail message in order to check whether each Network FAX transmission was accomplished correctly or not Select Output on condition and then it is possible to set this report to be printed out only under certain condition such as a communication error a Broadcast Transmission and a transmission that uses the timer If you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Press the Default key The Default Setting screen will appear W Hela Seting Management Interrupt Energy Reset 4 Stop DE O Ce 0 OJO Press the Fax default key inch Copy FAX default default Language Scanner Printer Bypass default default settin default orig size W Copy Fax J default default Language default j default setting Machine Register Press the W cursor key until Print Report is hig
214. osesessssssessssssseseseesesese 1 1 Operation Panel and their Functions ccccccccccccssssnsssnsesesssescecsccecececcececeesesesaeaessusesssseseseeececececeeeceeeeeeeeeeeeees 1 2 Basic fax screen on the touch panel seic 5sccosccsbsevei die fevede oh te haven had obese san Been Sus a a eR NOONE ON ones 1 3 Prepara NS a aictioiaeiane a aa eae ael sien putea aie a aE E 1 6 Designating the Type of Phone Line Being Used Line Type setting Inch version only ccccceeee 1 6 Turning TTI Transmission ON OFF TTI setting cccccssssccccceccccecssesessauscececeececccecsessessaueaeceeeeeeesenenaea 1 7 Registering the Information Identifying Your Facsimile Location Info setting cccccccceeceeeeseereee 1 8 Setting the Current Date and Time Date amp Time Setting s soserererersesesssssssssessssesesesererererseseossssssssesssss 1 9 Features and Functions of this Fax ccs 222 senate ani bred eoetielnaend ciosargoie ieetals eed de 1 11 Switching from the Copy Operation Mode to the Fax Operation Mode cccccesesesssssssssccececeeeeeeeeeeeenanes 1 11 Whats the Initia Mode aenieiai n Eaa E EE GEEET ART R 1 11 What is the Administrator Number Used For cccccccccccccccccsccesseesenneccececececceeecsesesnennaanseceeeeeeeseseneseesenenseees 1 12 When You Press the Reset Key ccccccceseccececcecececcecececneaeaeaseseasessescscececceeeceesececeseesecaeaeaeaaasasaeaeaeagassseseeees 1 12 Automatic
215. ou can clear the entered number by pressing the Delete key inch Enter using key SubAddress Max 20 digits C 25 cee metric Enter using key MAX 20 digits C 2 cee Press the Password key If necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and This password is not required if you agree in advance with the destination party not to use one Press the Close key The message display will return to the same screen as was displayed in step 2 You can now change any transmission settings that you want or set the time for the transmission to begin Press the Start key The transmission operation will begin OOO f a Section 5 Other Features of this Fax Pri ntin Out an F Code Rela Box List To print out an F Code Relay Box List press the Yes g y 3 key An F Code Relay Box List will be printed out Print out this list in order to check the information registered for inch each F Code Relay Box If there are no F Code Relay Boxes registered in this fax an F Code Relay Box List will not be printed out Subaddress relay box list Tf you want to cancel the procedure part way through press the Print Reset key The touch panel will return to the initial mode set
216. ou to perform the transmission operation one time The documents you want to transmit are first entered in memory and dialing and transmitting operations are repeated automatically for each destination Tf you enter all of the destination numbers using abbreviated numbers one touch keys or group dial keys this fax can automatically transmit the same documents to up to 300 different destinations in a single operation You can also perform Broadcast Transmission as F Code Based Transmission or in conjunction with the timer During a Broadcast Transmission to multiple destinations documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings Set the documents you want to transmit in the Document Processor or on the platen When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages and to select the size of each page Refer to page 2 6 1 2 Enter a destination fax number You can enter the fax number s using the keypad abbreviated numbers one touch keys group dial keys or the address book Chain dial keys can be used as well gt Entering the fax number with the keypad If you want to enter more than one desti
217. ox Input TX status Sub conf TX result box output on LCD Print encr RX result data box on LCD L RX Polling metric i Scan orig Reserved TX polling to box J Tx status J Sub conf Tx report ax paling foreuwurg ondignay 4 Encry code Rx result box output displa L gt Entering documents for the first time 4 If you want to limit who can request transmission of the documents from your fax use the keypad to enter a 4 digit Polling ID the self station ID of the receiving fax If you DO NOT want to designate any specific fax do not enter a Polling ID here If a Polling ID other than 0000 is entered the receiving fax must be one of our models that has the corresponding capabilities inch Enter using key 1234 4 digits KE metric Enter using key 4 digits Led Ld 5 Press the Confirm key and then go directly to step 8 gt Adding or replacing documents 6 If you want simply to add documents to those already in memory press the Add key If you want to delete all of the documents currently in memory and replace them with new documents press the Overwrite key inch Add Overwrite metric Overwrite 7 Press the Confirm key If you selected Overwrite the message display will return to the same screen as was displayed in step 4 8 Select any related transmission
218. p dial Encryptio User set list Encryption box list Program dial list metric Activity report Confirm report Subad conf box list Subad rel box list One touch Telephone key list direct list Grou a Encr a List ke list User set list Encryption box list Program dial list To print out an Activity Report press the Yes key An Activity Report will be printed out inch Activity Report Print metric Activity report Print Yes Section 6 Managing Information About Your Fax Communications Printing Out a Confirmation Report Print out this report in order to check the status of fax communications held in memory in the waiting state Tf there are no related communications or documents for Polling Transmission held in memory a Confirmation Report will not be printed out Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 2 Press the Print Report key The Report Selection screen will appear Print report Press the Confirm report key inch Activity Subad conf a touch Telephone report box list list direct list Confirm Subad rel Group dial Encryptia report box list List key list list box list dial list metric Activity Subad conf One touch Telephone report box list k
219. pace in memory During registration of an Encryption Box an error occurs when I enter the box number and I cannot register the Encryption Box Is the box number you are trying to enter the same as the subaddress already registered for an F Code Box You CANNOT register an Encryption Box number that is identical to a registered F Code Box subaddress Select a different Encryption Box number I am not able to print out documents from my Encryption Box Are the Encryption Box number and ID that you entered correct If you do not know the correct Encryption Box ID contact your service representative an authorized service center or the place of purchase 4 5 Section 4 Troubleshooting Problem I am not able to perform Encrypted Communication Check point Did the transmitting party perform the appropriate registration procedure for the one touch key designated for Encrypted Transmission as decided in advance with the receiving party Corrective procedure Check the information to be registered once again with the other party Reference page Did the receiving party perform the appropriate registration procedure for the Encryption Box as decided in advance with the transmitting party Check the information to be registered once again with the other party Is the Encryption Key you used correct Check the Encryption Key to be registered once again with the other party
220. paper into one of the drawers the documents that were stored in memory will be printed out If Add paper top cassette Add paper 1st cassette is also displayed at the same time load paper into that drawer If a specific size is indicated as well in the message display load paper of that particular size Add toner There is insufficient toner left in the toner cartridge Refer to the Operation Guide for your copier and replace the toner cartridge and the waste toner tank as well as soon as possible Paper Misfeed Paper has jammed somewhere in the fax machine Refer to the Operation Guide for your copier and remove the jammed paper from the fax machine without leaving any loose scraps A document has jammed in the Document Processor Refer to the Operation Guide for your copier and remove the jammed document Then reset all of the documents in the Document Processor The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed Memory Full The memory has reached its capacity Select whether to continue with the communication or cancel it If this message appears while you are scanning in documents you can select whether or not you want to continue and transmit only those documents have already been successfully scanned If you press the Yes key the transmission operation will begin automatically I
221. plication key and thereby use the corresponding functions of this fax machine Date Remote amp Time Test iD 1 Use the keypad to enter a viable ID code between 1 and 8 metric digits j Fax Encryption f Dial J Box J Raaiiligg key E inch Location Password Remote SW Enter ID code Dept Total Date amp Remote SS Time j testID J asic Application Register Print Report metric Enter ID code ID Total Application Register Printreport 2 Press the Enter key 3 Press the Application key inch Address book Basic Tx settin 1 30 Print report 5 60 Section 5 Other Features of this Fax 4 The Application screen will appear Perform the desired Accessi ng the Re po rt Selection Screen rocedure as When Restricted Access is Turned ON i Sub conf Reserved TX Polling box Input TX status y When Restricted Access is turned ON perform the following procedure in order to access the Report Selection screen available RX Polling HE put J Us result y when you press the Print Reports key and thereby print out the corresponding reports i Print encr RX result The reports that are available for print out will depend on HE ata box ita LED whether you enter an ID code or the registered administrator metric number D If you enter an ID code Only the Activity Report Confirmation
222. ption to begin If you want to change the entered time use the and or gt keys to move the cursor to the desired location inch Enter using key Start Time 20 30 E metric Enter using key Press the Close key Press the Start key The reception operation will begin automatically Ifa time for the reception to begin was designated the reception operation will begin when the appointed time is reached Section 5 Other Features of this Fax Communicating Using F Codes F Code Based Communication F Code Based Communication involves fax communication that includes certain codes in the form of numbers and symbols the base of a protocol that has been adopted for use by other facsimile manufacturers as well By using these codes such operations as Confidential Communication and Relay Broadcasting previously available only between facsimiles that were both from the same manufacturer are now becoming possible between models from different manufacturers This fax uses an F Code Box to transmit documents to and receive documents from another party s fax during an F Code Based Communication In this case in order to designate the F Code Box and password special codes are used in this fax they are called the subaddress and F Code password respectively In this way this fax is able to perform F Code Based Confidential Communications as well as c
223. r Bypass lt Fixed Size mode gt default default settin i i i Machine Register In this mode paper feed will be accomplished from the drawer default that contains the selected size of paper If there is no paper of the selected size in any drawer the documents will be received directly into memory ee You CANNOT select more than one size of paper in this T E oe ax Language setting default default guag Ifthe same size of paper is set in more than one location the Scanner Printer Bypass upper drawer will have priority for paper feed default j default setting lt Fixed Cassette mode gt default orig size In this mode paper feed will be accomplished from a specified drawer regardless of the size of the received documents If there is no paper in the selected drawer the documents will be received directly into memory You CANNOT select more than one drawer in this setting 3 Press the Y key until Fax pap feeding tray Fax Tf you want to cancel the procedure part way through press the paper tray is highlighted Reset key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear 4 Press the Change key Refut Setting AManagement Interrupt Energ 5 Select the desired paper feed mode by pressing either the 4 2 3 ae 4 Auto Select Auto sel key the Fix Size Fixed size
224. r to page 2 19 Since only 20 of these speed dial keys can be display on the touch panel at one time using the corresponding abbreviated number may be faster than the time required to change screens and find a desired key inch Enter using key E 3 digit S EZ metric Enter using key E 3 digits S Lad Section 2 Fax Operation Basic Use Sending Documents The following contains explanations on the standard method for transmitting documents Carefully read all the notes regarding acceptable documents etc to ensure correct operation 1 Switching to the Fax Operation mode Check the message display to make sure that the touch panel is in the initial mode for fax operation the basic fax screen is displayed If the touch panel is not in the initial Memory Transmission mode Transmitting from the mode press the Reset key Document Processor The destination fax number is dialed automatically AFTER inch the documents are set in the Document Processor scanned Ready for fax transmission and then entered into memory This is an extremely Place the original amp assign destination convenient mode because your documents are returned to Dest Sane et ae Pens Game A you ready to use without making you wait until the actual transmission is complete This is the most appropriate method to use when transmitting multiple page documents lt Transmission Modes gt Memory Transmissio
225. ransmission operation Refer to Preparing Documents for a Polling Transmission on page 5 8 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Application key The Application screen will appear inch Address TX Bakes R Zeina day Register Print Report Address Tx JEHA a G E arn Basic j Application JZ Register Printreport 2 Press the RX Polling key inch Sub conf Reserved box Input TX status Sub conf TX result box output on LCD Print encr data box on LCD metric Scan orig Reserved TX polling to box J Tx status sub canf Tx report box output on displa Rx result displa TX Polling RX Polling J HE Ji HE RX polling Encry caode box output 5 9 Section 5 Other Features of this Fax 3 5 10 Enter the fax number of the transmitting party 7 You can enter the fax number using the keypad abbreviated numbers one touch keys group dial keys or the address book Chain dial keys can be used as well metric If you want to designate a time for the reception to begin press the Delayed TX key If you do NOT want to designate a time for the reception to begin go directly to step 8 Press the On key Use the keypad to enter the desired time for the rece
226. ransmit documents even during an ongoing fax communication It is also possible to receive a fax during copying with the received document s printed out automatically once the copy operation is completed Because the Dual Access function is constantly enabled no matter what operation is currently in progress you can perform fax transmission procedures anytime that Ready for fax transmission appears in the message display No special settings are required to use the Dual Access function 1 13 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax gt Checking the status of a fax communication in progress Press the Status Act status key in the bottom right of the touch panel The document number and information related to the other party will be displayed NOTE It is possible to cancel that ongoing communication by pressing the Stop key Table of Operations Available Unavailable under Dual Access Additional operation Initial operation 1 During set up for sending documents in the Direct Feed Transmission mode Memory Tx Auto Rx 2 During set up for sending documents in the Memory Transmission mode 3 During scanning of documents in the Memory Transmission mode 4 During transmission in the Direct Feed Transmission mode Press the Close key to return to the previous screen gt Checking the statu
227. responding operation will begin automatically inch Doc 381 Broadcast No party 023 Tokyo co StartTime 23 30 TX No ofpages 056 Immediate transmission Yes No metric Documentnr 381 Broadcast Nr dest 023 T To Kyo co Start time 23 30 Number of Tx 056 Immediate transmission Tes No Section 3 Fax Operation Various Functions Deleting the Communication You can delete a scheduled communication that is in memory and waiting for a start time You CANNOT delete a scheduled communication that is in memory waiting to be forwarded to a destination fax Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Application key The Application screen will appear inch Address TX Print Report Basic 4 Application J Register Zi Printreport Address TX eoe dateret eting d 2 Press the Reserved TX status key The content of the first schedule communication will be displayed inch Sub canf Reserved TX Polling box Input J TX status J Sub conf TX It RX Polling g box pR J Print encr RX result data box on LCD metric scan orig Reserved TX polling to box J Tx status 4 Sub conf Tx report RX polling box output J an display J Encry cade Rx result box output displa i
228. ress TX Print book Abbrev tti N Co y ees d ee m Basic Yes metric Network FAX setting list Print 2 Press the NW FAX set list key inch ctivity Subad conf Fax addr ort box list key list book list lonfirm Subad rel Group dial Encryption ort box list List key list ser set Encryption Program NW FAX t box list dial list set list n metric ctivity Subad conf 4 One touch Fax addr Pport box list key list book list onfirm subad rel Group dial Encryption port box list List key list ser set Encryption Program NW FAX st box list dial list set list 9 12 Section 10 Reference Information Specifications Typen ennie ehia E e e E Ee NET iets Optional FAX Kit Compatibility Group 3 Line Requirement Subscription telephone line Transmission Speed Within 3 seconds 33600 bps JBIG ITU T 1 chart Modem Speed sscceesssceessneeceesceceeseecessneeeeeseeeeesseees 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Data Compression ccccccessccceesneeeeeneeceeseeeeeeneeeeenaeees JBIG MMR MR MH Error Correction ECM Maximum Document Dimension Width 11 297 mm Length 63 1600 mm Automatic Document Processor Capacity cee Max 100 pages Auxiliary Scanning Line Density eeeeeeeees Horizontal x Vertic
229. ress the Default key The Default Setting screen will appear Refut Setting Wianagement Interrupt Energ oJ 4 OD ma DOO Ox Clear 2 Press the Fax default key inch Copy FAX default K default y Language y Scanner Printer Bypass default default settin default orig size Copy default Printer Bypass default j default setting 3 Press the W key until Receive Mode Reception mode is highlighted 4 Press the Change key 7 8 metrio Machine Register 5 Select the desired reception mode by pressing either the Fax Reception Fax Rx key the Auto Fax Tel SW key or the D R D key as appropriate The D R D key will not be displayed in the metric version of this fax machine If you selected D R D go directly to step 7 inch Fax i Reception Auto Fax Tel SW el metric COE ERR Tel SW 6 If you selected Fax Reception or Auto Fax Tel SW press the Close key If you are finished making settings press the Reset key to return to the initial mode 7 Select the desired ring pattern e Pattern 1 Normal Ring e Pattern 2 Double Ring e Pattern 3 S S L Short Short Long e Pattern 4 S L S Short Long Short inch Fax Reception Auto Fax lel SW DRD 8 Press the Close key If you are finished m
230. rocessor open as there is a danger of personal inju y eeesssscsereereereeeeee Power supply Grounding the product e DO NOT connect this product to the same outlet as an air conditioner or copier etc Other precautions e DO NOT open the front cover or left cover turn off the power switchpower switch or pull out the power plug while transmitting receiving or copying e This product may only be used within the country of purchase due to the different safety and communication standards in each country International communication standards however make the communication between countries possible e This product may be inoperable in areas with poor telephone lines or communication conditions e CALL WAITING or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications e No matter what the status of the unit if the sound of the motor within the unit is audible never open either the front cover or the left cover nor turn off the power switch e Return used battery to point of sales Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Names of Parts Main Body Parts and their Functions The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile Refer to the Operation Guide for your copier for
231. rrespond to the various management related setting and registration procedures of this fax will not be available Refer to Managing Fax Use by Each Department Restricted Access on page 5 58 and the Operation Guide for your copier 1 11 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax What is the Administrator Number Used For In order to manage each individual s or each department s use of this fax in the Fax Operation mode and enhance security during Encrypted Communication as well it is necessary to enter the registered administrator number in those cases noted in 1 and 2 below As you can only register one administrator number it is recommended that the person in charge of managing use of this fax be the one to register that number The factory default administrator number is The factory default administration number is 3000 for 30 sheets min copiers 4000 for 40 sheets min copiers and 5000 for 50 sheets min copiers 1 You must enter the administrator number when e turning Restricted Access ON and OFF e registering ID codes e registering Encryption Keys e printing out the Encryption Key List e registering the SMTP authorization password Registering the Network FAX information 2 If Restricted Access is turned ON you must enter the administrator number when e printing out any report or list other than the Activity
232. rsor to a desired location and reenter the number as desired inch Enter using key 0635 4 digits LEJ L2 metric Enter using key 4 digits Led Led 6 Press the Confirm key The message display will return to the same screen as was displayed in step 2 Once you are finished modifying and or deleting Permit IDs press the Reset key Section 5 Other Features of this Fax Tu rning Password Check 5 To turn Password Check ON for transmissions press the S ON key under Send Communication ON OFF A send Receive Turn Password Check Communication ON when you want to limit to and from whom fax communication can be accomplished There are separate settings for controlling transmissions and receptions If there are no Permit Telephone Numbers or Permit IDs registered in this fax Password Check Communication will not i ee oft oft be possible even if it is turned ON here Tf you want to cancel the procedure part way through press the tri Reset key The touch panel will return to the initial mode metric settings send Receive 1 Press the Default key The Default Setting screen will appear oft oft f Ce 8 Management Interrupt Energ oJ 1 2 3 nesel 4 6 To turn Password Check ON for receptions press the 6 ON key under Receive Stop eee 7 Press the Close key The message display will return to th
233. ry or you want to delete all of the documents currently in memory and replace them with new documents go to the next step If you are entering documents for this Confidential Transmission for the first time go directly to step 7 inch Original is at box indicated reverse exe a Jor 002 fron rood 0714 a af of metric There is originals saved in the box which is inverted 0011234 cT joo jor A e o CE Jo If you want to add documents press the Add key If you want to replace the documents press the Overwrite key Press the Confirm key Section 5 Other Features of this Fax Select any related transmission settings that you want to use If you are using duplex 2 sided documents press the Duplex TX key Refer to Sending 2 Sided Documents Duplex Transmission on page 3 1 for setting procedures Press the Start key The documents will be scanned into memory JO DOO Ox DOO AR 0 Start 5 19 Section 5 Other Features of this Fax Receivi ng Docu ments from an F Code 1 Press the Application key The Application screen will appear Based Bulletin Board F Code Based Bulletin Board Communication involves fax communication that uses an F Code Box in this fax called an F Code Confidential Box that is registered in memory in the transmitting fax machine and that works like a Bulletin Board puntees J l
234. ryption Key has already been registered go directly to step 2 2 Register the Encryption Box that will be used to receive the encrypted documents Refer to Registering New Encryption Boxes on page 5 51 If an Encryption Box has already been registered in this way go directly to step 3 3 The transmitting party will send you the encrypted documents Once they are received they are normally decrypted to their original form and then stored in a specified Encryption Box If the Encryption Box has been registered for manual print out of the documents go to the next step If the Encryption Box has been registered for automatic print out of the documents received documents will be automatically printed out upon reception into that box 4 Refer to Printing Out Documents from an Encryption Box on page 5 55 and print out the received documents from the corresponding Encryption Box Printing Out Documents from an Encryption Box Perform the following procedure to print out documents that have been received into your Encryption Box If the documents are printed out correctly the data will be deleted from that box Tf you registered 0000 as the Box ID for your Encryption Box it is not necessary to enter a Box ID just to print out documents from that box In this case only the box number you enter needs to be correct in order to print out your documents Tf you want to cancel the procedure part way throu
235. s press the Reset key Initiating the Reception When you want to initiate fax reception from a telephone that is connected to this fax machine perform the following procedure 1 When a call comes in the telephone will ring 2 Pick up the telephone receiver 3 If you hear a fax tone use the tone signal capabilities of the telephone to enter the 2 digit Remote Switching Number The factory default setting for the Remote Switching Number is 55 4 The connection will switch to the fax machine and fax reception will start automatically Section 5 Other Features of this Fax 5 7 Section 5 Other Features of this Fax Allowing the Receiving Party to Initiate Reception Polling Communication Polling refers to the method of communication whereby transmission is not initiated by the transmitting party but is requested and initiated at the convenience of the receiving party There are two types of polling procedures available in this fax Polling Transmission and Polling Reception Since the polling operation is initiated by a call from the receiving party telephone charges will be billed to the receiving party Preparing Documents for a Polling Transmission The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then when a polling request comes from the receiving party those documents are transmitted automatically to that party D
236. s again after having the transmitting party lower the transmission speed U01700 U01720 A communication error occurred during transmission at high transmission speed Perform transmission procedures again U01721 A communication error occurred during transmission at high transmission speed The destination party s FAX may not have the corresponding high speed reception capabilities If the destination party s FAX number was dialed using an abbreviated number or one touch key change the transmission speed registered for that number to a lower setting and perform transmission procedures again U01800 U01820 A communication error occurred during reception at high transmission speed Perform reception procedures again after having the transmitting party lower the transmission speed U01821 A communication error occurred during reception at high transmission speed Your unit may not have the corresponding high speed reception capabilities Perform reception procedures again after having the transmitting party lower the transmission speed U02200 U02400 An F Code Based Relay Broadcast Transmission command was received but transmission to the remaining final destination s was impossible because the destination FAX phone number s that was were registered for the corresponding F Code Relay Box in your FAX machine has have been deleted Check the information registered in your FAX and have the initial transmitting
237. s and Standby Transmissions can be scheduled at one time When 2 or more communications that use the timer are scheduled to begin at the same time fundamentally each communication will be accomplished in the order that they were registered However even if it has been registered later any communication that scheduled with a single location will take priority over a communication to multiple locations It is possible to cancel or change the contents of a communication that is waiting for a start time Refer to Managing Information for a Scheduled Communication Editing a Communication in Memory on page 3 14 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit in the Document 2 Processor or on the platen When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages and to select the size of each page Refer to page 2 6 3 8 Enter the destination fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book Chain dial keys can be used as well If you entered the destination fax number with a one touch key or a chain dial key press the TX setting key after that inch Ready for fax transmission Press start key to transmit
238. s of a print out in progress Press the Status Act status key in the bottom right of the touch panel Memory TX 5 During direct reception of documents w o using the memory 6 During transmission in the Memory Transmission mode 7 During Memory Reception 8 During direct print out of received documents w the transmitting party still connected 9 During print out of received documents from memory after being disconnected from the transmitting party 10 During print out of a Transmission or Reception Report or an Activity Report AFTER a communication 11 During manual print out of a Report or List 12 During procedures for fax related settings or registration 13 During use of both the Scanning and Printing sections when the machine is used as a copier 14 During use of the Printing section when the machine is used as a copier 15 During use of the Printing section when the machine is used as a printer Press the Close key to return to the previous screen lt When the Dual Access function is not available gt There are cases in which the Dual Access function is not available For example during a fax communication to one party you will not be able to receive a fax from another party nor can you perform setting or registration procedures during any fax transmission or reception In such cases perform the desired operation
239. s the Close key The message display will return to the same screen as was displayed in step 3 You can now change any transmission settings that you want or set the time for the transmission to begin You can additionally select another transmitting fax to receive documents from Section 5 Other Features of this Fax 1 O Press the Start key The reception operation will begin O D DOO Og Clear 000 5 21 Section 5 Other Features of this Fax Using a Relay Station to Send Your Documents F Code Based Relay Broadcast Communication F Code Based Relay Broadcast Communication involves the transmission of documents to multiple long distance destinations by transmitting the documents through a relay station generally located between the initial transmitting station and the final destinations This function can help you to reduce telephone costs if for example the documents are transmitted from the initial transmitting station to the relay station through an international connection and are then transmitted from the relay station to the multiple final destinations through a local domestic connection The fax machine acting as the relay station must have an F Code Relay Box registered in advance Refer to Registering New F Code Relay Boxes The content of such a box can be verified by printing out an F Code Relay Box List Refer to Printing Out an F Code Relay Box List on page
240. sasagesens 5 12 Modifying or Deleting F Code Confidential Boxes cccccccccccccssscsensssnsnsesesescscececccccccececeesecesecaeaeasasssagesees 5 14 Sending Documents Using F Code Based Confidential Transmission ccccccsssssessssseseseeececececeeeeeeeenes 5 15 Printing Out Documents from an F Code Confidential Box cccccceccssssssssseseeseececececcecceesecececaeaeaeaeasaeesens 5 16 Printing Out an F Code Confidential Box List cccccccccccccececcecsseesssesesessescscsceccececceeeesesaeaeaeagasasasasaeesses 5 17 Entering Documents into an F Code Confidential Box ccccccccccccccecesessesensesececcececceececesesessaauaaecaaeeeecesens 5 18 Receiving Documents from an F Code Based Bulletin Board ccccccccecsssssssssescecececcceceececececaeaeaeaeasseeees 5 20 Using a Relay Station to Send Your Documents F Code Based Relay Broadcast Communication c cceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeea 5 22 Registering New F Code Relay Boxe cccccscseescecceccecececaeceaecansnsussseseseeeeceececeececececsesesecauaeaeasesaeaaasaensees 5 22 Modifying or Deleting F Code Relay Boxe riores ioien Eeer Eoen ear Ea eoe iA E Ee TRER N iesene re 5 24 Sending Documents as an F Code Based Relay Broadcast Transmission esesessessssssssssssssssssesesesersrsrssess 5 25 Printing Out an F Code Relay Box List ireen e E TE EEE aE EE E Ea ve 5 27 Having Received Faxes Forwarded to Another Fax Nu
241. size of paper loaded in the drawer cassette to be used for print out you can select whether to have such faxes printed out at their original size onto multiple sheets of paper or have them reduced as much as possible to fit onto the available size of paper If you want to cancel the procedure part way through press the Rest key The touch panel will return to the initial mode settings 1 Press the Default key The Default Setting screen will appear oJ O m OOO w HK geau Setting AManagement Interrupt Energ 2 Press the Fax default key inch Copy FAX default default Language Scanner Printer Bypass default default settin Machine Register default orig size W metric Copy Fax J default default Language default A default setting Machine Register Heut ori sie 3 Press the W cursor key until Reception size is highlighted d 4 Press the Change key 5 To have the reception size reduced to fit the available paper press the Reduce Priority To have the fax printed out at its original size press the Manual Priority key inch Reduce Priorit F Manual Priority metric Reduce Priorit 6 Press the Close key If you are finished making settings press the Reset key to return to the initial mode 7 17 Section 7 Various Settings and Registration 7 18 Section 8 Opti
242. ss Duplex Orig size igi book TX settin Basic j Application 4 pplicatia n Register egister metric Enter using key __ 3 digits am metric One touch destinat a Abbrev J Delayed Tx AA Fine Weare Duplex Original Book Ix setin l Basic 2 19 Section 2 Fax Operation Basic Use 7 2 20 Press the Close key The touch panel will return to the basic fax screen and the corresponding speed dial key will be highlighted Press the Start key The transmission operation will begin automatically DO O m DOO G 00O 006 Stop Clear Ae Section 2 Fax Operation Basic Use Dialing the Destination Using the Address Book Address Book The address book searches for the name of the other party as it is registered under a one touch key group dial key program key or chain dial key and will dial the corresponding fax number s upon command This function is extremely useful when a large number of fax numbers have been registered In order to use the address book it is necessary that you register a name for the other party or the group or program name during registration of the one touch key group dial key program key or chain dial key The directory may also be used during registration of program keys group dial keys Fax Forwarding and F Code Relay Boxes as well as for entering the fax num
243. sssssersesssesrerseesrerseesrereesseesees 9 6 Sending Documents as an F Code Based Relay Broadcast TEFANSMISSIOD 2 28005 he ses e r E Gok deca Ea eai en EE Set Volume setting Setting the documents Spechlficati onsen i a e EA RAAE AER Standby Transmission esessseeseesseeseesersresressessresrerseesresserressee 3 3 S badd ess arrene sie eer asue aie ie ie EE EEE AE 5 11 TAD R ception oeta e a eie WAN ieee eaves 5 3 Troubleshooting s ssesssssssssessssssrsssersssseesserssseetssseesssseessresseees 4 1 TE Setti p eroria eee n E Ei e EEE RREA 1 7 Turning Password Check Communication ON OFF 5 47 Turning the Save Transmitted Documents Function ON OFF 9 5 TX Mode Default setting eee ceeceeeeeeseeeseeeseessaeeeaeees 7 7 User Setting List oo enseris rsi 6 6 Volume Setting sc ccc ieccenscnscievscenesbesscnseecoscnsnendetiveaseeelveseee 7 5 Numbers 2m 1 RX setting eroe oaa aean aK EE EiS 7 13 MEMO MEMO DECLARATION OF CONFORMITY TO 89 336 EEC 73 23 KEC 93 68 KEC and _ 1999 5 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity characteristics of information technology equipment EN55024 Limits and methods of measurement for radio interference characteristics of information technology equipment EN55022 Class B Limits for harmonic currents emissions
244. station perform the transmission operation again An F Code Based Relay Broadcast Transmission command was received but was unsuccessful because the F Code Relay Box ID that the initial transmitting station entered did not match the one registered in your FAX Check the information registered in your FAX and have the initial transmitting station perform the transmission operation again U03000 Polling Reception was attempted but was unsuccessful because no documents had been placed in advance in the transmitting party s FAX Check with the transmitting party U03200 The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because there were no documents stored in the corresponding F Code Box U03300 An error has occurred due to one of the following reasons Check with the other party 1 A Polling Reception was attempted in order to receive documents from the other party s FAX but was unsuccessful because Password Check Communication was turned ON in the other party s FAX and the necessary password did not match 2 The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because Password Check Communication was turned ON in the other party s FAX and
245. stductecovecelesstnaseedoeeswedeaste Network FAX functions option Network FAX Reception Settings Network FAX Settings List On line Mantal oense seran enaisi i e Eea 9 1 One Touch Key List eesseeseesesssessesssesrersessrersessrerressesseesrenses 2 18 One Touch Keys ss Dialing With a One Touch oo eee ceneeeseenseeeeeeeeee 2 17 Modifying or Deleting Registered cee eeeeeeeeeeeee 2 16 Registering New One Touch KeyS ccccccsesseceeseeeeees 2 13 Operation Panel cccccccccccsctitesidcscsnenctissstsasteostaceveccedebeetteaacoasads 1 2 Optional Memory oo eee eeeeeeseeeseecnseceseeeseesseeeeaeecnaeeeaeeeeee 8 1 Paper Size and Priority Feed Chart owe Password Check Communication Polling Communication Polling Reception Polling Transmission 000 0 ceeeesceseeeeseeessecsseeesseceseeeseeesaeeees Power Failure Report cee ceeeesseceseeeereeeseeeeeeeseessaeeeseeeees Print Report setting eeeseseseseseesessessressesseesessersressesseesee Printing Out a Sample Image of Waiting Documents Printing Out an Encryption Key List sis Printing Out an F Code Relay Box List n se Printing Out Documents from an Encryption Box Printing Out Documents from an F Code Confidential Box Program Dial List Program Keys iinne Enee aE SAER Modifying or Deleting Registered Information Registering New Program Keys seseerceeeeereererrseereses Using a Program
246. stered under in order to dial that number Refer to page 2 19 Abbrev l TX setting key Press this key when you want to perform settings related to transmission conditions such as the size of the documents to be transmitted the image quality of those documents the contrast at which you want TA to send them and the time when they should be sent Once you press this key the TX Setting screen will settin appear Tx settin Y and A cursor keys Use these keys when you want to display speed dial keys other than those which are currently displayed Lv ILa 1 3 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Inch 8 9 10 11 licatio 12 Metric Ready for fax transmission Place ori inal and select destination 8 9 10 11 E be J Eud a O i Basic 4 ct us 8 Dest check key Press this key when you have entered multiple destination fax numbers using speed dial keys etc and you want to check the list of those numbers Dest check 9 Re dial key Press this key when you want to have the fax automatically redial the most recently dialed number Re dial 10 On hook key When a separately purchased telephone is connected to this fax machine and you press this key you can dial a destination number without having to pick up the receiver On hook
247. stering the file name factory default setting RX and TX 3 Press the File name key inch Ela naiie J Receive rx Transmit tx IP addr f Admin metric J Receive rx File name Sande he IP addr f EN E mail ad No of save folde X 4 If you want to register the file name for received faxes press the NetworkFAX Rx NW FAX RX key If you want to register the file name for transmitted faxes press the Save Tx original key The procedure to register the name is the same for both received faxes and transmitted faxes 5 Enter the desired name using the English alphabet numerals or other available symbols Maximum 13 digits Refer to Entering Characters on page 2 11 when entering the file name inch Enter file name for Rx 13 letter limit including el metric Enter PC file name Limit13 letters inc key ey er 1 2 3 4 5 6 8 9 x 6 Once you are finished entering the file name press the End key The message display will return to the same screen as was displayed in step 3 9 8 Registering the IP address or host name 7 Press the IP addr Host name key inch Fil Receive rx He name Transmit tx IP addr SZ metric Receive rx No of save Send tx Eper save y IP addr Hostname E mail ad a o w 3 m sz 8 Enter the IP ad
248. stored to the fax The actual length of time the back up battery will protect the data in memory may differ depending on the conditions and environment of use of this machine 1 17 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Printing Out Received Documents Even During Copying Fax Priority Printout function Whenever an incoming fax arrives while multiple copy jobs are scheduled to be printed the fax will be printed as soon as the current copy job is finished and before the next copy job begins If however you urgently need to interrupt the current copy job BEFORE it is completed and print out that fax perform the following procedure 1 When an incoming fax is received the Fax data indicator will light U Copier LI 0 Printer i 0 Scanner N F Fax A H 2 Press the Job Queue key The Print Status screen will appear J Management 2 Job Queue E Repeat Copy B ESE E 3 Press the W cursor key and select the fax job to be printed out inch Job Inputsource Original Set Registration State 123 Q Copy 100 100 10 10 23 00 Printing amp Printer ot as eo Waiting 5 10 10 23 00 Waiting Move Move mera Cancel Gonfitrrt ahead behind rint Delete details 124 Copy Prt status metric Job Inputsource Origi
249. t Yes In this case the fax will transmit the documents WITHOUT scanning the back side of the first page gt If you want to transmit the 2 sided documents WITHOUT a cover page select No inch Cover page Top binding metric Cover page 10 Select whether or not you want the image on the back side of the documents to be inverted during transmission to match the orientation of the front side by pressing either the On key invert rear images or the Off key do NOT invert images as appropriate gt If you transmit documents as shown in the illustration immediately below select On The fax will then invert the image of the rear side of each document in memory 180 lt Scanning gt gt lt Printout at the destination fax gt gt a a Direction of document feed gt If you transmit documents as shown in the illustration below select Off lt Scanning gt gt lt Printout at the destination fax gt Direction of document feed Press the Close key Press the Start key The documents will be scanned into memory and the transmission operation will begin automatically R a g Stop Clear Start OOOO Q Q OwL 0000 Section 3 Fax Operation Various Functions Preparing the Next Documents During Another Communication Standby Transmission Standby Transmission refers to the process
250. t Table codes gt The numbers and symbols shown in the table above refer to the following During procedures that use the message display but are not included in the initial procedures listed in the table above the procedure will work just like this operation O The additional operation will work unconditionally with the initial operation Unrelated to fax operation X The additional operation will NOT work with the initial operation A The additional operation will work with the initial operation under certain conditions The adjoining numerals refer to the following conditions Print out will be accomplished once printing is possible and the fax is in the Fax Operation mode Direct Reception will switch to Memory Reception and print out will be accomplished once printing is possible and the fax is in the Fax Operation mode Printing can be stopped and copies made Settings made in the Fax Operation mode will be deleted once the machine is switched to the Copy Operation mode It is possible to add fax default settings but those communication settings etc that have already been made will be canceled Cannot be used with TWAIN Scan to PC and E Mail are available Cannot be used with TWAIN Scan to PC and E Mail are available in individual transmission modes but not in the continuous transmission mode 1 15 Section 1 Fax Operation Names of Parts Preparations Features and Fu
251. t only when the appropriate procedure is performed select Off inch Print on RX NW FAX rece On metric Print on Rx NW FAX RX On 10 If the optional Printer Scanner Kit is installed and you want to use the NW FAX Reception function press the On key If the optional Printer Scanner Kit is not installed go to the next step Press the Confirm key The message display will return to the same screen as was displayed in step 4 If you want to continue registering other Encryption Boxes repeat steps 4 through 10 Once you are finished registering Encryption Boxes press the Reset key Modifying or Deleting Encryption Boxes Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Perform steps 1 through 3 of Registering New Encryption Boxes on page 5 51 2 Press the key which displays the box number for the Encryption Box you want to modify or delete inch 01 po 9876 por 5555 T 93 r jo 6481 Jed metric 01 po 9876 por 5555 T 93 jo jos 6481 Jed 3 Enter the Box ID 4 digits for that Encryption Box inch Enter boxid using key E aigits L gt metric Enter box ID using key E ds 4 Press the Confirm key Section 5 Other Features of this Fax 5 If you want to delete the registered Encryption Box press
252. t you want the A tocanon Password Remote SW received documents to be printed out immediately or not dial J You can register up to 15 Encryption Boxes in this fax machine Tf for any reason you lose reference to an Encryption Box Remote number you will not be able to modify information for the Sime Test D corresponding box nor will you be able to delete that box metric Therefore you exercise DUE CAUTION in the management of F the Encryption Box numbers Box Fax TES Tf you want to cancel the procedure part way through press the ial y By forwardin LE Reset key The touch panel will return to the initial mode Tocation Password Remote SW settings Info J check J dial J Date amp Remote Time testID lt Cautions gt e The box number that you enter during the registration of any Encryption Box CANNOT be the same number as the subaddress of a registered F Code Confidential Box or F Code Relay Box If you want to have received documents automatically Press the Encryption box key printed out from the Encryption Box immediately after 3 inch reception select On in step 8 If you want to have received documents stored in the Encryption Box and allow print out only when the appropriate procedure is performed select Off In this case y since the only person who can print out the received Subaddress Subaddress Encryption documents is the individual who knows the corresp
253. the fax machine that has the shortest acceptable length F Code Based Communication will not be successful Consult with the other party and compare the parameters of both faxes before actually attempting an F Code Based Communication In this fax the subaddress can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and When attempting an F Code Based Confidential Communication or an F Code Based Relay Broadcast Transmission with another fax of this same model the last 4 digits of the subaddress that you enter must match the 4 digit subaddress that the other party has registered in their fax F Code password This code must also be entered by the transmitting party during an F Code Based Confidential Transmission and F Code Based Relay Broadcast Transmission The F Code password is used to designate the password of the desired box equal to the F Code Confidential Box or the F Code Relay Box as appropriate in this fax that is registered in the other party s fax The acceptable length of the F Code password differs depending on model and maker of the fax machine and if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length F Code Based Communication will not be successful Consult with the other party and compare the parameters of both faxes before actually attempting an F Code Based Communication In this fax the F
254. the necessary password did not match U03400 Polling Reception was attempted but was unsuccessful because the password input in the transmitting party s FAX and the self station ID of the receiving party did not match Check with the other party U03500 10 8 The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because the F Code Box number that you entered was not registered in the other party s FAX U03600 Section 10 Reference Information CAUSE AND OR PROCEDURE FOR CORRECTION The transmitting party s FAX is one of our models and an F Code Based Bulletin Board Reception was attempted in order to receive documents from that party s F Code Box but was unsuccessful because the F Code password that you entered did not match the one registered in the transmitting party s FAX U03700 An F Code Based Bulletin Board Reception was attempted in order to receive documents from the other party but was unsuccessful because the other party s FAX does not have F Code Based Bulletin Board Transmission capabilities or because there were no documents stored in the corresponding box U04000 The destination FAX is one of our models and an F Code Based Confidential Transmission was attempted in order to transmit documents to that party s F Code Box but was unsuccessful because
255. the type of phone line you select here is correct because if the setting is incorrect fax communication will be impossible Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the basic copy screen 5 Press the Close key The message display will return to the same screen as was displayed in step 3 1 Press the Default key The Default Setting screen will appear 6 If you are finished making settings press the Reset key to return to the initial mode Default Setting AManagement Interrupt Energ oJ 4 amp Q Stop Clear 2 Press the FAX default key Copy FA default K default y Language i Scanner Printer Bypass default default setting M Machine Register default j orig size 3 Make sure that Line Type is highlighted and press the Change key Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Turning TTI Transmission ON OFF TTI setting The TTI Transmit Terminal Identifier refers to information such as the time of the transmission the number of pages your station name and fax number etc that is automatically sent to the receiving party s fax and printed out on t
256. ties as your machine F Code Based Confidential Transmission will NOT be possible Check with the destination party Is there an appropriate box equal to an F Code Confidential Box registered in the destination fax Check with the destination party Are the subaddress and the F Code password that you entered correct If you think the information you entered IS correct check with the other party Is the memory in the receiving party s fax full Check with the receiving party I am not able to print out documents from my F Code Confidential Box Are the subaddress and the F Code password that you entered correct for that F Code Confidential Box Check the registered F Code Confidential Box information 4 7 Section 4 Troubleshooting Problem I am not able to perform F Code Based Bulletin Board Reception Check point Does the transmitting party s fax machine have the same F Code Based Bulletin Board Communication capabilities as your fax machine Corrective procedure If the transmitting party s fax machine does not have the same F Code Based Bulletin Board Communication capabilities as your machine F Code Based Bulletin Board Reception will NOT be possible Check with the transmitting party Reference page Is there an appropriate box equal to an F Code Confidential Box registered in the transmitting party s fax Check with the transmitting party Are the su
257. tings Yes No metric 1 Press the Print Report key The Report Selection screen will appear Subaddress relay box list Print Yes No Application E Register Ji Print report i rintreport 7 ea Basic 2 Press the Subad rel box list key inch Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box list LList key list User set Encryption Program list box list dial list metric Activity Subad conf One touch Telephone report box list key list direct list Confirm Subad rel Group dial Encryptio report box list List key list User set Encryption Program list box list dial list EEE E 5 27 Section 5 Other Features of this Fax Having Received Faxes Forwarded to Another Fax Number Fax Forwarding Fax Forwarding allows documents received during designated hours to be saved into memory and automatically forwarded to another fax number that is registered in advance In order to use Fax Forwarding the destination and designated hours must be registered here and it is additionally necessary to turn Fax Forwarding ON in advance Tf the Fax Forwarding operation is not successful the received documents will be printed out at your fax and then deleted from your fax machine s memory With different types of communications suc
258. tion will begin automatically Any time you set documents on the platen after each document is scanned you will need to select whether or not you want to scan more pages into memory Refer to page 2 6 2 If you want to change the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to change the current conditions go directly to step 5 3 Press the key that corresponds to the desired item and change the information as desired To change each transmission condition refer to pages 2 3 and 2 4 4 Once you are finished changing transmission conditions press the One touch destinat key h One touch destinat D Abbrev J Delayed TX J 8 12X11 Fine Address Duplex Orig size book j LIX e Ing metric destinat amp Abbrev j Delayed Tx y Aa Fine Address Duplex Original Image book Ix se Qualit Ing 2 17 Section 2 Fax Operation Basic Use Printing Out a One Touch Key List Print out this list in order to check the fax numbers registered under one touch keys Tf there are no one touch keys registered in this fax a One Touch Key List will not be printed out Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the proce
259. tive an authorized service center or the place or purchase Changing the Remote Switching Number The factory default setting for the Remote Switching Number is 55 but you can change this if you want Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Press the Register key The Registration Select screen will appear inch Address TX E d Tiia va Basic Application 34 Register f Print Report metric 2 Press the Remote SW dial key Remote Switching registration is now possible 5 6 inch Fax Encryption Dial J Box J TER key i Location Password Remote SW Ln fo check dial amp Time Y Test ID we Fr arging n Encryptio Fr arging n y ke Location Password Remote SW Info check dial Date amp Remote Time Y testID X Use the keypad to enter the new Remote Switching Number 2 digits If you want to change the entered number use the and or gt keys to move the cursor to the desired location If you want to reset the displayed number to 00 simply press the Stop Clear key inch Enter using key 2 digits TANEM metric Enter using key 2 digits Led Ld Press the Confirm key Registration of the new Remote Reception Number is complete If you are finished making setting
260. ts can be received without being seen by others In order to use F Code Based Confidential Communication both the transmitting and receiving facsimiles must possess F Code Based Communication and Confidential Communication capabilities Reg isterin g New F Code Confidential 2 Press the Box key F Code Confidential Box registration is now possible Boxes ee Perform the following procedure to register a new F Code Dial j Box Farwatding J Encryption Confidential Box You can register up to 100 F Code Confidential Boxes in this fax Location Password Remote SW machine m s Info 4 chee Remo SW amp Time y Test ID lt Caution gt metric When registering the subaddress for an F Code Confidential a Box Fax Encryptio k Box you must use a different number than all of the box Dia y ap Lforwardin Z numbers used for the Encryption Boxes and all of subaddresses Location Password Remote SW that have already been registered for F Code Relay Boxes Info J check J dial J Tf for any reason you lose reference to an F Code password you will not be able to print out documents that are received Dat amp N som oe into the corresponding F Code Confidential Box nor will you be able to delete that box Therefore you exercise DUE CAUTION in the management of the F Code password Ifyou want to cancel the procedure part way through press the Press the Subaddress confi box Subaddr confid box
261. ts safe and proper operation BE SURE to read the notes and cautions contained in the Operation Guide for your copier as well This section contains explanations on the names of the various parts of this fax and their functions as well as certain settings and preparations required before you actually use the fax for the first time Reading the explanations regarding the various features and functions of this fax as well will assist you in its overall use This section contains explanations on such basic fax operations as Sending Documents and Receiving Documents Automatically Reading this section will make it possible for you to perform the basic procedures required to operate this fax machine This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation It includes such instructions as setting the time for a transmission to begin transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex 2 sided documents This section contains explanations on handling problems that may occur during operation of this fax It includes information on responding to error messages that are displayed as well as check points regarding the various settings made BE SURE to read this section carefully and follow all procedures and cautions precisely This section c
262. ttom right of the touch panel The document number and information related to the other party will be displayed gt Stopping the transmission in progress It is possible to cancel the ongoing operation by pressing the Stop key in the confirmation screen that was accessed above Press the Close key to return to the previous screen inch Doc 003 Send 5624 No of pages 001 metric Documentnr 003 Send 5624 No ofpages 001 2 5 Section 2 Fax Operation Basic Use lt lf the Documents Were Set on the Platen gt Whenever you set the documents that you want to transmit on the platen close the Document Processor in order to allow the machine to detect the size of those documents If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor it is necessary to indicate the document size manually Refer to page 2 4 In addition any time you set documents on the platen for transmission a menu like that shown below will appear in the message display once you press the Start key and the documents have been scanned In this case perform the following procedure gt If you have more documents to send 1 Set the next page to be scanned on the platen The next document s may also be set in the Document Processor 2 Press the Yes key inch Continue Scanning
263. u want to continue modifying other chain dial keys repeat steps 3 through 9 If you are finished making settings press the Reset key to return to the initial mode Section 3 Fax Operation Various Functions Dialing With a Chain Dial Key Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 If the operation involves the transmission of documents set the documents you want to transmit 2 Press the desired speed dial key that was registered as a chain dial key Address book 3 Enter the other party s fax number You can enter the fax number using the keypad abbreviated numbers one touch keys or the address book Once the other party s fax number is entered only the registered chain dial name will be displayed followed by the other party s fax number or name If you want to enter the fax number once again from the beginning during input with the keypad simply press the Stop Clear key O mA DOO Ox DOO 0 Start 4 Press the Start key The communication operation will begin automatically 3 13 Section 3 Fax Operation Various Functions Managing Information for a Scheduled Communication Editing a Communication in Memory You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely
264. u want to modify the registered information press the Change contents key and then go directly to step 6 inch Name BCD 1234 Change metric Name BCD 1234 Change contents Delete gt Deleting a chain dial key 5 Press the Yes key The message display will return to the same screen as was displayed in step 3 If you want to continue deleting other chain dial keys repeat steps 3 through 5 If you are finished deleting chain dial keys press the Reset key gt Modifying registered information 6 If you want to modify the abbreviated number the displayed number of the speed dial key under which the chain dial key is registered press the Abbr key If you want to modify any other basic information press the key that corresponds to that information To modify information refer to the corresponding step under Registering New Chain Dial Keys on page 3 10 Enter the abbreviated number of an unregistered speed dial key 001 600 Once a 3 digit number is entered that number may be changed using the and keys inch Enter using key 3 digits Ged metric Enter using key 123 3 digits Wk Press the Close key Once you are finished modifying all of the items that you want press the OK key The message display will return to the same screen as was displayed in step 3 If yo
265. umber with the press of a key You can also use one touch keys to designate Place the original amp assign destination destination fax numbers for F Code Based Communication and Encrypted Transmissions Reg iste ri ng New One Touch Keys 2 Press the Dial key The touch panel will switch to dial registration 600 speed dial keys are available and each of these keys can be inch designated to function as either a one touch key a group dial Fay Entren g Dial Box i ypton key a program key or a chain dial key Forwardin ke The abbreviated number for the speed dial key that you press 001 600 will automatically become the abbreviated number for the destination fax number registered under that one touch key Location Password Remote SW Info check dial HL aE You CANNOT designate a one touch key for both F Code Based ERIR Reme j Communication AND Encrypted Transmission Time 3 TestID 4 Tf you want to check the information already registered under metric each one touch key print out a One Touch Key List It is recommended that you register the name of the other party Dial Box ipa din rncrypio as well as the fax number under each one touch key If you AL ili register the other party s name as well you will be able to use the Location Password Remote SW address book to search for their fax number Info check dial Prior to operation check the message display to ma
266. unications between this machine and models from other manufacturers In order to perform an F Code Based Communication the other party s fax must have F Code Based capabilities specific to the communication you are attempting Therefore you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F Code Based Communications Refer to Communicating Using F Codes F Code Based Communication on page 5 11 for a more detailed information regarding the F Code Based Communication capabilities of this fax Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Receiving Documents Even When Paper Has Run Out Memory Reception function When you cannot print out because paper has run out or a paper jam occurs the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled Tf for any reason power to the fax is disconnected or lost data received into memory may be lost Ask the other party to retransmit any documents for which data was lost Refer to page 4 1 Rotating Received Data to Fit the Available Paper Rotate Received Data function Even if the orientation of the received documents and of the paper set in the drawers differs if their size is the same 11 x 8 1 2 A4 this function wi
267. uring a Polling Transmission documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode It is possible to add documents to the Polling Transmission as long as you are still waiting for the polling request Tf you use Polling Transmission in combination with the Bulletin Board function the same documents can be made available and transmitted to an unlimited number of receiving parties Refer to Turning the Bulletin Board ON OFF Bulletin Board setting on page 7 3 Tf you want to cancel the procedure part way through press the Reset key The touch panel will return to the initial mode settings 1 Set the documents you want to transmit When the documents are set on the platen it is necessary after each page is scanned to select whether or not you want to transmit more pages Refer to page 2 6 2 Press the Application key The Application screen will appear Address book X Basic metric Basic 44 Application Register Address Tx ae ning J Print report 5 8 3 Press the TX Polling key If you are entering documents for this Polling Transmission for the first time go to the next step If you want to add documents to those which have already been saved into memory or replace them completely go directly to step 6 inch i Sub conf J Reserved TX Polling b
268. utput displa v A metric c uN 3 4 Section 6 Managing Information About Your Fax Communications If 6 or more receptions have taken place press the A cursor key or the W cursor key to scroll up and down through those receptions inch L050 5 APR 23 _21 0010K 049 New York br APR 24 III BUSY 048 ABC APR T 82K 0 47 046046789 APR26 11 46 0K n L046 11234567890 APR 27 23 56 ERROR CIILA metric To verify even more detailed information for a particular reception select the desired reception and press the Details key inch 050 Paris br ex anlar oa metric 050 Paris br R21 001 Ok 049 New York br 24 APR 09 15 Busy J fn a AER 18 21 Coos 6046789 26 APR 11 46 1234567890 27 APR 23 56 wioL_ WJC za Pressing the Y cursor key will display the next previous reception and pressing the A cursor key will change the display back towards the most recent reception Once you have finished checking the desired information press the Close key The touch panel will return to displaying the list of receptions inch Doc 736 Receive a Paris br APR 23 21 00 RX No of pages 003 Result vai _ Y ja metric Documentnr 736 Receive Gs Paris br 23 APA 21 00 Number of Rx 003 Resu
269. want to change the transmission conditions such as the resolution and contrast press the TX setting key If you do NOT want to change the current conditions go Press the Close key directly to step 5 3 Press the key that corresponds to the desired item and change the information as desired To change each Once you are finished modifying all of the items that you transmission condition refer to pages 2 3 and 2 4 want press the OK key The message display will return to the same screen as was displayed in step 3 If you want to continue modifying other program keys repeat steps 3 through 9 If you are finished deleting program keys press the Reset key 4 Once you are finished changing transmission conditions press the One touch destinat key i destinat D Abbrev i Delayed TX J 81 2X 11 Fine Address Duplex Orig size Orig im book TX settin ualit metric l destinat D Abbrev Delayed Tx y Avago l Address Duplex Original book Ix settin Fine Image 5 39 Section 5 Other Features of this Fax 5 Press the program key under which the desired program is registered 6 Press the Start key The transmission or reception operation as appropriate will begin automatically 5 40 Printing Out a Program Dial List Print out this list in order to check the content of program keys currently registered in this fax If there
270. wever this gt p transmission at If the other party is party will incur will only be Conversation the end of the sending documents telephone Both the fax i i p audible to the is possible conversation using a manual fax charges from this and the ee g calling party h the oth press the Start transmission mode i telephone will with tne other os point onward elep if key Fax rin party if you ET g answer the ren will elepnone telephone Start If the other party is EA E Pa automaticaly calling from a gt telephone When a call comes in the telephone will ring The telephone will ring only once in the metric version models In the inch version models you can set the number of times the telephone will ring Refer to Setting the Number of Rings Auto Fax Reception Number of Rings setting on page 7 4 Preparation Refer to Selecting the Automatic Reception Mode Receive Mode setting on page 7 8 and select Auto Fax Tel SW Make sure that Auto RX is displayed on the basic fax screen If it is not press the reception mode select key and then press the Auto RX key inch Re dial On hook TK setting Register 1 30 Ly Auto RX RX Auto k i metric Re dial On hook 1 30 Lv la pannaan Printreport TX setting Register 5 1 Section 5 Other Features of this Fax 2 Answering the call gt
271. x will switch to Memory Reception and copying will be possible lt Memory Reception gt When you cannot print out because paper has run out or a paper jam occurs the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled Copier F Printer Scanner 4 When a fax has been received into memory the Fax data indicator will light and Receive document in memory will appear in the message display To print out the documents set paper or fix the paper jam as appropriate to the situation Tf for any reason power to the fax is disconnected or lost data received into memory may be lost Ask the other party to retransmit any documents for which data was lost 2 Printing out the received documents Received document s will be printed out and ejected face down in the copy store section The copy store section and the maximum number of sheets that can be stored there differ depending upon the model of your copier For more detailed information refer to the Operation Guide for your copier When the maximum number of sheets has been reached remove all of the documents from the copy store section Even if you cannot print out because paper has run out or a paper jam occurs reception is still possible Memory Reception 8 MB of optional memory must be installed in order
272. y Press this key when you want to enter lowercase letters Num Sym key Press this key when you want to enter numerals and other available symbols Space key Press this key when you want to enter a space e and gt keys Press these keys when you want to move the cursor AllDel key Press this key when you want to delete all of the currently entered information Del prev key Press this key when you want to delete the character to the left of the cursor Back key Press this key when you want to return to the screen prior to character input End key or Next key Press this key when you want to register the entered information Symbol 1 key Press this key when you want to enter numerals and some available symbols Symbol 2 key Press this key when you want to enter other symbols Metric version There are actually 4 different Character Input screens One each for uppercase input one for lowercase input and two for special character input Touch the Capital key the Letter key the Symbol 1 key and the Symbol 2 key respectively to access the desired input screen Uppercase input Enter name Limit 32 letters inc key Limit 32 letters inc key zeae Ca Ea Ce EC Ae ae eae Oe eae F i gt lt 2 11 Section 2 Fax Oper
273. y The message display will return to the same screen as was displayed in step 3 If you are finished making settings press the Reset key to return to the initial mode 1 7 Section 1 Fax Operation Names of Parts Preparations Features and Functions of this Fax Registering the Information Identifying Your Facsimile Location Info setting If you register information identifying your station fax number station name and station ID here it can be sent to the receiving party s fax and printed on the received documents thereby instantly notifying that party of the source of the fax transmission Use the following procedure as well when you want to change information that is already registered Prior to operation check the message display to make sure that the touch panel is in the initial mode for fax operation Refer to What is the Initial Mode on page 1 11 Tf you want to cancel the procedure part way through press the Reset key 4 Press the Register key The Registration Select screen will appear a book Basic metric Basic 2 Press the Location Info key The currently registered information will be displayed inch Box SZ Fax Encr g Forwardin ke us Location Remote SW nfo check B dial Date Remote amp Time Test ID HCL Dial Box metric Fax Faery forwardin ke Location Remote SW Ln fo check B dial D
274. you want to transmit Section 5 Other Features of this Fax Use the keypad to enter the destination party s fax number You can also enter the fax number using one touch keys that have been designated for F Code Based Communication as well If you do use such a one touch key press the Start key and the transmission operation will begin automatically destinat D Abbrev J Delayed KP giaxar Fine metric pa i destinat D Abbrev J Delayed Tx Ado Fine lanes Sacer al m rininal fail Press the Subadd key Press the On key Use the keypad to enter the appropriate subaddress This subaddress is required during an F Code Based Communication in order to designate the box in the destination party s fax It can be up to 20 digits in length and can include any combination of the numerals 0 9 and the symbols and You can use the and or gt keys to move the cursor to a desired location and you can clear the entered number by pressing the Delete key inch Enter using key gt Delete metric Enter using key MAX 20 digits gt Delete 5 15 Section 5 Other Features of this Fax 6 Press the Password key 7 If necessary use the keypad to enter the predetermined F Code password The password can be up to 20 digits in length and can include
275. ze and orientation exactly the same as that of the received documents the FAX will automatically select the most appropriate paper for print out The following chart indicates the order of priority for paper selection in such a case Received Document Size Order of Selection N pS D O x D Q oO lt Notes for this Chart gt The top edge of the paper in these illustrations indicates the direction of feed for transmission or print out FL refers to Folio size paper Tf the same size of paper is set in more than one location the upper drawer will have priority for paper feed Tf the either of the Fixed Size or Fixed Cassette modes are selected in the Paper Feed Selection Mode setting that setting will take precedent over the order indicated here 1 Indicates that the Rotate Received Data function will be used 2 If the received image of Folio siz

Xerox FAX System (J) User's Manual

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