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Siemens 1800C User's Manual

1. Press QF to choose an enlargement or reduction ratio and then press Menu Set You can reduce to 50 78 LGL gt LTR or 94 A4 gt LTR of the original size _OR You can enlarge to 104 EXE gt LTR 150 or 200 _OR For more choices select ZOOM and then press Menu Set Use the dial pad to enter any percentage between 25 and 400 and then press Menu Set For example press 5 3 to enter 53 Press Black Copy or Color Copy OR Press D for additional settings Selecting Fixed Reduction Ratios When selecting a reduction ratio you will need to know the size of paper you registered in Menu 1 2 if you don t change the paper size setting using Options hot If you want to make a copy the same size as the original you should choose a reduction of 93 For example if you want to copy from letter to letter you should choose a reduction of 93 Original Paper Recommended size IS size IS reduction ratio is LETTER DOCUMENT LETTER SS a 12 5 MAKING COPIES Special Copy Option You can save paper by copying two pages onto one page Place the original face down in the ADF amp Press Options and D to select OPT SPECIAL and then press Menu Set Press D to select 2 IN 1 or OFF 1 IN 1 and then press Menu Set Press Black Copy or Color Copy OR Press D for additional settings 1a m 2 in copies are not available with e Multiple Copies 2in 1 e Enlarge Reduce
2. If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax Press Menu Set 2 2 7 Press to select PRINT SAMPLE and then press Menu Set Press Black Fax Start Your fax machine prints a copy of your cover page Press Stop Exit Overseas Mode After you send a fax using this feature the feature turns itself off Place the original face down in the ADF Press Menu Set 2 2 9 Press o to select ON or OFF and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 Enter the fax number yov re calling Press Black Fax Start SETUP SEND Delayed FAX Not Available for Color Faxes During the day you can store up to 50 documents in memory for delayed sending Transmission of these documents will begin at the time of day you enter in Step 3 which shows the time you entered last Press Menu Set to accept it or enter another time for this fax Place the original face down in the ADF Press Menu Set 2 2 3 Enter the time you want the fax to be sent in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 PM Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory Press 1 if you want to select additional settings The LCD returns to
3. In Canada 1 800 668 2768 voice Description Item Ink Cartridge lt black gt Ink Cartridge lt cyan gt blue Ink Cartridge lt magenta gt red Ink Cartridge lt yellow gt Power Protector for A C Power and QPD120 Phone Line Telephone Line Cord Telephone Handset Handset Curled Cord Paper Wire Extension Document Wire Extension ii ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties For USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOF
4. Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS and TEL SERVICE The settings for REMOTE FAX OPT are included To Print a Report Press Reports while holding down Shift Press to select the report you want and then press Menu Set OR Enter the number of the report you want to print For example press 1 to print the Help List PRINTING REPORTS 11 2 Making Copies Basic Copy Operations Your fax machine allows you to make high ee ee er quality photocopies and transparencies Calor T Copies can be in black and white or full color Copy Always make sure you have paper in the Color Copy Black Copy cassette before making copies Do not pull on the paper while copying is in progress Incoming faxes cannot be received on paper or into memory while the fax machine is copying Making a Single Copy Place the original face down in the ADF Press Black Copy or Color Copy Do NOT pull on the paper while copying is in progress 9 To stop the copy process and release the original press Stop Exit Making Multiple Copies You can make multiple copies Place the original face down in the ADF Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies Press Black Copy or Color Copy 12 1 MAKING COPIES Out of Memory Message If the memory becomes
5. R 1 REMOTE RETRIEVAL ACCESS CARD Changing Remote Retrieval Access Code 7 Press Menu Set 2 5 3 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit Remote Commands CHANGE Paainc Fax FORWARDING SETTING Press 95 then to Turn feature off press 1 Select Fax Forwarding press 2 Select Paging press 3 lt Fold Fold gt Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded followed by Turn Fax Storage on press 6 Turn Fax Storage off press 7 RETRIEVE A FAX Press 96 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 REMOTE RETRIEVAL ACCESS CARD R 2 EQUIPMENT ATTACHMENT LIMITATIONS For Canada Only NOTICE The industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable
6. Your service will be provisioned within 3 to 5 business days and then you can start to experience the savings You will receive a separate itemized bill each month from CallManage Inc or its carrier partner for all of your long distance calls and faxes After service provisioning pressing One Touch key 2 will provide access to the privately managed Internet Protocol Network TELEPHONE SERVICES 9 5 9 6 Sending a Fax Using CallManage For Domestic and International Long Distance Calls Only Place the original face down in the ADF Press One Touch key 2 Dial the complete long distance or international fax number as usual using One Touch Speed Dial Search or the Dial Pad See Storing Speed Dial Numbers page 8 2 and Search page 8 4 Press Black Fax Start Placing a Long Distance Telephone Call Using CallManage Press One Touch key 2 You will be prompted to dial the complete long distance or international number as usual using One Touch Speed Dial Search or the Dial Pad See Storing Speed Dial Numbers page 8 2 and Search page 8 4 Press Black Fax Start Pick up the handset To place a call from a phone or fax machine sharing the registered line with this Brother model pick up the handset and dial 1 888 405 5279 Follow the simple voice prompts to complete your call Customer Support If you have questions or want more information visit CallManage on the web at www callmanage com brother or call CallManage at
7. fax codes Fax Receive Code 6 3 6 5 Remote Retrieval Access Code 10 3 Telephone Answer Code 6 5 troubleshooting 6 5 l 2 INDEX receiving 6 1 difficulties 15 7 erasing from the memory 10 4 forwarding 10 1 10 4 Polling 6 6 reducing to fit on paper 6 4 retrieving from a remote site 10 5 Ring Delay setting 6 2 sending automatic fax redial 7 4 automatic transmission 7 3 canceling from memory 7 6 color fax 7 4 contrast 7 2 cover page 7 7 delayed 7 10 from memory dual access 7 4 manual transmission 7 3 overseas 7 9 Polled Transmit 7 11 Real Time Transmission 7 5 resolution 7 3 Fax Forwarding 10 1 changing remotely 10 4 10 5 programming a number 10 1 Fax Storage 10 2 printing from 6 6 setting 10 2 FAX TEL receive mode 6 3 answering voice calls 6 5 double ringing voice calls 6 3 receiving faxes 6 3 FCC notices 14 1 gray scale S 1 Groups for Broadcasting 8 3 Hearing aid compatible 5 6 14 1 HELP 4 1 11 2 ink cartridges 2 1 2 10 2 11 2 12 installing 2 9 replacing 15 16 Ink Dot Counter 15 16 ink management 1 3 15 9 jack 2 15 2 16 convert to RJ11 wall jack 2 16 EXT jack external telephone 2 13 cordless phone 2 13 TAD answering machine 2 13 two line telephone or TAD 2 16 triplex adapter 2 16 LCD Liquid Crystal Display 1 3 4 1 maintenance routine 15 15 manual dialing 8 4 fax receive 6 1 transmission 7 3 Menu mode 4 1 programming at a glance 4 1 multi line connections PBX 2 17
8. Hold the new ink cartridge as shown in bS the illustration and then peel the sealing tape from the side of the ink cartridge Peel in the direction Carefully peel the tape away from you in the direction away from you Opening To prevent spilling ink and staining your hands and clothing remove the sealing tape gently Each color has its own correct position Insert each new ink cartridge into the carriage After installing the ink cartridges close the top cover and control panel cover Your fax machine prepares for a head cleaning and goes online The LCD prompts you to verify a new ink cartridge was inserted for each color you removed Example DID YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 For each new cartridge press 1 on the dial pad to reset the ink dot counter for that color automatically The ink dot counter enables the fax machine to notify you when a color is running low The fax machine will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge The LCD alternately shows CLEANING and PLEASE WAIT When the fax machine completes the cleaning cycle the LCD returns to Standby mode date and time WARNING If ink gets in your eyes irrigate them with water immediately and consult a doctor if you are concerned TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 17 Caution DO NOT remove ink cartridges
9. This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user 1s encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver 1s connected Consult the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement For Canada Only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada International Enercy Star Compliance S
10. If problem continues communication error call the telephone company to check your phone line CONNECTION You tried to poll a fax machine that is notin Verify the other party s polling setup FAIL Polled Waiting mode HIGH The print head detects high temperature Use the fax machine in a cool room or TEMPERATURE lower the temperature COVER OPEN Control panel cover or top cover is not Open and close the covers closed completely DISCONNECTED The other party or other party s fax Try to transmit or receive again machine terminated the call TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 1 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION INK EMPTY One or more of the ink cartridges are Replace the ink cartridges See page 15 16 empty The fax machine will stop all print operations such as printing copies faxes and jobs from the PC While memory is available black and white faxes will be received into memory If a sending machine has a color fax the fax machine s handshake will request that the fax be sent as black and white if the sending machine has the feature to convert it the color fax will be received into memory as a black and white fax fax machines connected with a USB cable will be able to perform scan operations fax machines connected with a parallel cable will not scan To preserve good quality the fax machine periodically cleans the print head Also you can press Ink to start the cleaning when needed Th
11. Public switched telephone network 50 95 F 10 35 C 68 91 F 20 33 C 120V AC 50 60Hz USA Canadian Version Only Standby under 7 watts Peak under 35 watts 18 9 x 13 5 x 8 5 inch 480 x 342 x 217 mm 14 1 1b 6 4 kg Piezo with 75 x 4 nozzles 2400 x 1200 dots per inch DPI 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 600 x 300 dots per inch DPI 600 x 150 dots per inch DPI up to 10 pages minute Mono up to 8 pages minute Color A Standard Universal Serial Bus cable that is no longer than 6 feet 1 8 m not included To meet FCC emission requirements for the fax machine you must attach the included filter core and cable tie to the USB cable SPECIFICATIONS Print Media Paper Input Automatic loading from the Multi Purpose Sheet Feeder Paper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes Paper size A4 Letter Legal Width 3 5 8 5 89 216 mm Length 5 14 127 356 mm Weight 17 32 lb 64 120 g m Thickness 0 003 0 006 0 08 0 15 mm envelopes up to 0 02 0 52 mm postcard up to 0 009 0 23 mm glossy paper up to 0 007 0 18 mm Maximum feeder capacity Approx 100 sheets of 20 lb 75 g m plain paper Paper Output Approximately 50 sheets of plain paper Face up print delivery to the paper output tray We recommend that you remove printed sheets from the paper output tray immediately after printing Consumable
12. SETUP SEND 7 2 7 3 Fax Resolution When you have a document in the ADF you can use the FAX Resolution key to temporarily change the setting Press FAX Resolution repeatedly until the LCD shows the setting you want _OR You can change the default setting Press Menu Set 2 2 2 Press a to select the resolution you want and then press Menu Set Press Stop Exit STANDARD Suitable for most typed documents FINE Good for small print transmits a little slower than Standard resolution S FINE Good for small print or artwork transmits slower than Fine resolution black and white only PHOTO Use when original has varying shades of gray this is the slowest transmission time black and white only Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax Place the original face down in the ADF Pick up the handset and listen for a dial tone OR press Hook Hold and listen for a dial tone Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search See One Touch Dialing page 8 5 When you hear the fax tone press Black Fax Start Replace the handset Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset or press Hook Hold to listen for a dial tone Place the original face do
13. This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes USA only Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes Wait until pages have exited the machine before picking them up Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Customer Service for your nearest Brother Authorized Service Center See Brother Numbers page i This product d
14. To access the menu press Menu Set gt gt gt Main Menu Submenu Options Selections 2 FAX Continued 6 REMAINING 0 TEL SERVICE D 2 CALLER ID 3 COPY 1 QUALITY J FAST BEST 2 COLOR ADJUST 2 GREEN 3 BLUE i js D O gS 4 TEST PRINT to accept to Exit Descriptions Check which jobs are in memory or cancel a Delayed Fax or Polling job Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the fax machine View or print a list of the last 30 Caller IDs stored in memory Select copy quality Adjust the amount of Red in copies Adjust the amount of Green in copies Adjust the amount of Blue in copies Adjust the contrast You can print a test sample page to check print quality and adjust the Vertical Alignment Page hot ine The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 7 Key Operations Table You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings The Key Operations Table below shows the options they provide Press the temporary key repeatedly until you see the option you want some keys require pressing Menu Set to select it For the Options key press to scroll through the next level of options and then select the one you want by pressing Menu Set again Keys Options Descrip
15. short long short very long normal pattern Erum w IT C3 e r ma If the ring pattern the phone company provided cannot be registered by the fax please check for other available ring pattern choices from the phone company The fax machine will answer only calls to its registered number The first two rings are silent on the fax machine This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you program the fax machine correctly it will recognize the registered ring pattern of the fax number within two ring patterns and then automatically answer with a fax tone When the voice number is called the fax machine will not interrupt the call TELEPHONE SERVICES VERY IMPORTANT If you have Voice Mail or a TAD Telephone Answering Device and want to keep one of your phone numbers dedicated only to fax calls you must leave the fax machine in MANUAL mode at all times while using the Distinctive Ring Feature Here s why MANUAL mode will never pick up a call by itself since it is Neutral When the fax machine is in this neutral mode the Distinctive Ring Feature can be activated The Distinctive Ring feature is actually an answering mode So do not activate FAX ONLY mode or FAX TEL mode while using Distinctive Ring otherwise the fax machine will answer calls for all the numbers Registering the Distinctive Ring Pattern Set the fax machine
16. shows RECEIVING If your fax machine is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your fax machine continues to send the chirps for about 40 seconds and the LCD continues to display RECEIVING To cancel the receiving mode press Stop Exit When your fax machine answers in FAX TEL mode it listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions chapter for connecting a TAD to your fax machine in Chapter 2 Assembly and Connections ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and
17. 0 39 inches 10 mm Approximately 100 sheets of 20 1b 75 g m Output Stacker Approximately 50 sheets of 20 lb 75 g m Transparencies and glossy paper must be picked up from the paper tray one page at a time Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes Paper and envelopes already printed with a laser printer Paper and envelopes that cannot be arranged uniformly when stacked PAPER 3 2 3 3 Print Area The print area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet Paper Envelopes 0 25 6 4mm 0 25 6 4 mm 0 13 3 3 mm 0 13 3 3 mm lt 0 12 3 mm 0 39 9 9 mm 0 43 11 mm 0 79 20 mm unprintable area PAPER On Screen Programming User Friendly Programming We have designed your fax machine with on screen programming using navigation keys User friendly programming helps you take full advantage of all the menu selections your fax machine has to offer Since your programming is done on the LCD we created step by step on screen prompts to help you program your fax machine All you need to do is follow the prompts as they guide you through the menu selections and programming options Additionally you can program settings more quickly by pressing Menu Set
18. 1 877 717 2722 Disclaimer To use the CallManage feature you must register for the service through CallManage Inc or its authorized agent either on the web at www callmanage com brother or by calling toll free 1 877 717 2722 This registration process will include selecting CallManage Inc or its underlying carrier as your carrier of record Using this service will result in the customer receiving a separate bill from CallManage or its underlying carrier This service is subject to availability and credit approval of the customer Terms and conditions are subject to change at any time and the CallManage program or any related program can be withdrawn at any time This feature may not be available in some parts of the United States and is not available in Canada The long distance savings will depend upon the customer s current carrier for long distance service and their calling patterns Brother International Corp is not responsible for the long distance service or customer billing DO NOT USE ONE TOUCH KEY 2 TO DIAL 911 IT WILL NOT ACCESS EMERGENCY SERVICES CallManage and IP aver are trademarks of CallManage Inc TELEPHONE SERVICES Remote Fax Options Not Available for Color Faxes Fax Forwarding Paging T You cannot use Paging and Fax Forwarding at the same time You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding is set to ON you
19. 15 1 Troubles Noong srs 15 1 Error Messages s ncseantinocosnosccceceadscaadeanalesexdenmetenndeeenmennenannans 15 1 TTA Jam soosse e i 15 3 Printer Jam or Paper Jam cccccccceseeeceeeeceeeeeeeeeeeeeees 15 4 If You Are Having Difficulty with Your Fax Machine 15 7 How to Improve Print Quality cccccccccceeeeeeeeeeeaeeeeeaaees 15 9 Cleaning the Print Head c cc cccessssssseseseseeeseeeeseeeeeeeees 15 9 Print Quality Check sesierecvensccensiesaseattavasennucteveotieevestohauncoadteds 15 9 STEP A Color Block Quality Check eee 15 9 STEP B Alignment Checks sssr ssiri 15 10 Packing and Shipping the Fax Machine ccccccccceeeeeees 15 12 Routine Maintemance amp cccceccssceccsscaccsscescescascnscancesces 15 15 Clean the Scanno iscritu e E aa 15 15 Cleaning the Fax Machine Printer Platen 5 15 15 Replacing the Ink Cartridges sseseeeeeseeeeeeeeeeeeees 15 16 S DECI CATIONS cssocsecenstedevecdidiacessistescislecesatteseeniiieassaees S 1 PAI ENAA AEN EAE E AA ETE E S 1 P ts seis saan E A mea meee ae S 2 C onol oes ceeeseehe chances Be Od a setae eee S 2 PCN 276 a een eR ert rence trey eee eet ae ae Re ee S 3 COMSUIMAD IE Menis crannan a a T N S 3 HOSS ALY cuaicesseeccetes tvatsaceneudieestoccacstecedesastuases cencceessecconest G 1 IETA Up ENEE AN Pe ev OR ere es 1 Remote Retrieval Access Card ccccccscsscccccesceces R 1 X
20. 2 Brightness 1 4 Broadcasting 8 6 setting up Groups for 8 3 Brother accessories and supplies 11 Brother numbers 1 Customer Service 1 fax back system 1 Frequently Asked Questions FAQs 1 test sheet sending 1 2 CALL PICKUP 9 3 Caller ID 9 3 9 4 canceling Fax Forwarding 10 4 fax jobs in memory 6 7 jobs awaiting redial 7 6 Paging 10 4 scheduled jobs 6 7 cleaning cycle 2 12 print head 15 9 printer platen 15 15 scanner 15 15 CNG tones 1 5 connecting 2 1 control panel overview 1 3 copy brightness 12 4 color adjustment 12 8 contrast 12 8 default settings 12 7 enlarging 12 5 multiple 12 1 quality 12 8 reducing 12 5 single 12 1 temporary settings 12 2 cordless 2 13 cover page 5 2 7 7 7 8 7 9 custom comments 7 7 for all faxes 7 8 for next fax only 7 8 printed form 7 9 credit card numbers 8 6 custom telephone features 2 18 15 8 Customer Service 1 INDEX l 1 date and time 5 2 Delayed Batch Transmission 7 10 Delayed Fax 7 10 dialing automatic fax redial 7 4 Groups 8 6 One Touch numbers 8 5 Search 8 4 Speed Dial numbers 8 5 document jam 15 3 size and resolution 7 1 Dual Access 7 4 Easy Receive 6 3 ECM Error Correction Mode 1 6 envelopes 3 2 3 3 error messages on LCD 15 1 CHECK PAPER 15 1 COMM ERROR 15 1 INK EMPTY 2 12 NOT REGISTERED 15 2 OUT OF MEMORY 15 2 while scanning a document 7 4 12 2 extension telephone using 6 5 external telephone 2 13 cordless 2 13 6 5 external two line TAD 2 16
21. 4 8 DESCA scecccsoececcsaveviucsanccecesaceveceeseseececuyevscasesscucceauers 5 1 OES 1A Gidea oct cc emmtacesdnocbonteoumendecadsarebiuesnodenedbundebccadseasnasntiees 5 1 Setting Paper Type scosaisusousidsteneicatdarshcnidncseadsuresieediebeedeeiabels 5 1 Setina Paper DIZO seita EE 5 1 S tting Date and TIME ii ssetscsvesceedsaacnacaiosadouserwbsdaueeatueteegecebiers 5 2 Sene SANON ID siessen EEEE 5 2 Entering TS Klos cossccwanisiasinstinsctonssevtavectavers awcsctecteanesabuersdvees 5 3 lnsernine SPACCS wossacatievavelevsatsoctaseanstacnaveatoncnces heeeesaecohew 5 3 Making Corrections cccccccceseeeeeeeccceececeeeeeeeeeeeeeeeeees 5 3 Repeat OCC iS eases ira vanspteetapsessnnedsersenenancenctasbescwtiensmaness 5 3 Special Characters and Symbols ccccceeeceeeeeeeeeeees 5 3 Setting the Ring Volume ccccccccsseessseeeeeesseesesesseeeeeees 5 4 Setting the Beeper VolUME cccsecesesseeeeesseeeeseeeeeeeees 5 4 setting the Speaker V OMG ssenari iasi 5 5 Setting the Handset Volume ccccccssssssssesseeseseeeeeeeeees 5 5 Choosing the Handset Volume For Volume Amplify 5 6 Setting Volume Amplify 0 0 ccccccssccsssessesesseeseseseeeeeeees 5 6 Turning On Automatic Daylight Savings Time 5 7 Setting Tone Pulse Dialing Mode eeesseeeeseeeeeeeees 5 7 Memory Storage sc canecestesdcsutecsennaneaeteceuncasecutesucanensdantieauenien 5 7 Setip TROCONY Ce
22. 8 Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied however sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 12 9 MAKING COPIES Using FAX 1800C as a Printer Download the Printer Driver from the Brother Web Site You can download the Brother Printer Driver from the Brother Solutions Center to use the FAX 1800C as a printer Printer Specifications Print Method Piezo technology Resolution up to 2400 x 1200 dpi
23. Color up to 1200 x 1200 dpi Mono Print Speed up to 8 ppm Color up to 10 ppm Mono At the same time you can download the manual for setting up and using the Brother Printer Driver and get the additional Brother PC Fax software Visit us at http solutions brother com The Brother Solutions Center provides access to a variety of information such as Frequently Asked Questions FAQs Technical Questions Product Support and Driver Updates Caution You must download the Printer Driver before connecting the machine to your computer with the USB cable USING FAX 1800C AS A PRINTER 13 1 Important Information Standard Telephone and FCC Notices 14 14 These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company You may safely connect this equipment to the telephone line by means of a stand
24. If you must use your fax machine before the polled transmit occurs you must first cancel this job SETUP SEND Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your fax machine to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting faxes 0 If you loose electrical power auto dial numbers in memory will not be lost Storing One Touch Dial Numbers You can store 12 fax telephone numbers that you can dial by pressing one key and Black Fax Start To access numbers 7 to 12 hold down Shift When you press a One Touch dial location the LCD shows the name or number as the call is dialed See One Touch Dialing page 8 5 One Touch keys are the 6 keys numbers 7 to 12 located to the left of the dial pad For USA only One Touch key 1 has been pre programmed for the Brother fax back system One Touch key 2 has been pre programmed for the CallManage long distance plan You can override them if you wish Press Menu Set 2 3 1 Press the One Touch key where you want to store a number The LCD shows the location you selected Enter a number up to 20 digits and then press Menu Set If you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering digits A dash appears on the LCD Pressing Redial Pause enters a 3 5 second pause when the number is dialed Use the dial pad to th
25. Items Ink Black and 3 individual color ink cartridges separate from the two print heads SPECIFICATIONS S 3 Glossary ADF Automatic Document Feeder Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Auto Dial List A listing of names and numbers stored in Speed Dial memory in numerical order automatic fax transmission Sending a fax without picking up the handset of an external phone Automatic Redial A feature that enables your fax machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Your fax machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission As acost savings feature all delayed faxes to the same fax number will be sent as one transmission beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting Not Available for Color Faxes The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you cancel job You can
26. MR MMR JPEG Modem Speed 33600 2400 bps Automatic Fallback Cut Sheet Size Min 3 5 W x 5 0 L Max 8 5 W x 14 0 L Scanning Width 8 2 inches 208 mm Printing Width 8 inches 203 2 mm Automatic Document Feeder up to 20 sheets 20 Ibs staggered ADF Multi purpose Sheet Feeder 100 Sheets 20 Ibs Printer Type Ink Jet Gray Scale 256 levels Error Diffusion LCD 1 line 16 characters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution e Horizontal 203 dot inch 8 dot mm B amp W Color e Vertical Standard 98 line inch B amp W only 3 85 line mm 196 line inch Color 7 7 line mm Fine 196 line inch B amp W Color 7 7 line mm Photo 196 line inch B amp W only 7 7 line mm Superfine 392 line inch B amp W only 15 4 line mm Memory Capacity 8 MB up to 480 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice SPECIFICATIONS S 1 One Touch Dial Speed Dial Automatic Redial Auto Answer Communication Source Operating Environment Best Print Quality Power Source Power Consumption Dimensions Weight Printer Print Method Resolution Print Speed Controller USB Interface 12 stations 100 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings
27. Press Search Speed Dial and enter the two digit location and then press Menu Set For example press One Touch key 2 for Group 1 Use the dial pad to enter the Group number and then press Menu Set For example press 1 for Group 1 To include One Touch or Speed Dial mii numbers in the Group enter them as if C TED you were dialing For example for One Touch key 5 and then press One Touch key 5 For Speed Dial location 09 press Search Speed Dial then press 0 9 on the dial pad The LCD shows 05 09 Press Menu Set to accept the numbers for this Group Use the dial pad and the chart on page 5 3 to enter a name for the Group and then press Menu Set For example NEW CLIENTS Press Stop Exit You can print a list of all One Touch and Speed Dial numbers See Chapter 11 Printing Reports AUTO DIAL NUMBERS AND DIALING OPTIONS 8 3 Dialing Options You can use your fax machine to make telephone calls by dialing manually or by using Search One Touch or Speed Dial memory When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number yov ve stored Manual Dialing Manual dialing is simply pressing all of the digits of the phone number Pick up the handset OR press Hook Hold When you hear a dial tone dial the call using the dial pad If you pressed Hook Hold to dial the call pick up the handset when the other party an
28. cleaning is finished press Black Fax Start The fax machine will start printing the Print Quality Check Sheet again and then return to STEP A If STEP A is OK press 1 to proceed to STEP B STEP B Alignment Check The LCD shows Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches press 1 YES to finish STEP B OR If another test print number is a better match for either 600 DPI or 1200 DPI press 2 NO to select it OK sample g 600 DPI Do NOT select 1200 DPI 15 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE For 600 DPI press the number of the test print that most closely matches the number 0 sample 1 8 For 1200 DPI press the number of the test print that most closly matches the number 0 sample 1 8 4 Repeat Steps 1 and 2 in Print Quality Check to print another sample Print Quality Check Sheet and then check it 5 Press Stop Exit T P N 7 Aal ld When an ink head nozzle is clogged After the ink head nozzle is cleaned the printed sample looks like this the horizontal lines are gone If you still see missing ink in this Print Quality Check Sheet repeat the cleaning and test print procedures at least five times If ink is still missing after the fifth cleaning and test print replace the ink cartridge for the clogged color Perhaps the ink cartr
29. determine the kind of service available in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your fax machine Press Menu Set 2 0 2 Press to select DISPLAY and then press Menu Set If the name was not received it will not be displayed Press o to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call Press to return to the Caller ID listingz OR Press Stop Exit Printing Caller ID List Press Menu Set 2 0 2 Press o to select PRINT REPORT and then press Menu Set Press Black Fax Start TELEPHONE SERVICES CallManage For USA Only This Brother fax machine contains a One Touch feature that allows for low cost long distance communications worldwide Once registered fax and telephone calls made using this CallManage feature access a privately managed Internet Network This feature the Internet Protocol aver IP aver entitles users to receive one flat low rate per minute for all domestic long distance calls and faxes along with low international rates The use of the IP aver is likely to result in significant long distance savings depending on your current long d
30. if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges because the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong color position you must clean the print head several times before you start printing after correcting the cartridge installation because the colors were mixed Once you open an ink cartridge install it in the fax machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges Use only genuine Brother ink cartridges If the INK EMPTY message is on the display after you have installed ink cartridges check that the ink cartridges are installed correctly If you still cannot solve a problem with your fax machine call Brother Customer Service See Brother Numbers page 1 15 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Specifications Fax Compatibility ITU T Group 3 Coding System MH
31. jack and remove the telephone line cord from machine Caution Do not unplug the fax machine after a print job until you hear the final click Unplug the fax machine from the AC outlet Unplug the USB cable from the fax machine if it is connected Remove the paper wire extension paper tray document support document wire extension handset and handset curled cord fod If you are packing the machine for the Brother Exchange Service keep these items and return only the machine 15 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton howe If you are returning your machine to Brother as part of the Exchange Service pack only the fax machine Keep all separate parts and printed materials to use with your Exchange machine TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 13 9 Close the carton 15 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance Cleaning the Scanner Unplug the fax machine and then open the control panel cover Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Cleaning the Fax Machine Printer Platen A WARNING Be sure to unplug the fax machine from the AC power outlet before cleaning
32. line to receiving only faxes You must purchase your telephone company s Distinctive Ring service before you program the fax machine to work with it TELEPHONE SERVICES 9 1 not 9 2 Do You Have Voice Mail If you have Voice Mail on the phone line on which you will install your new fax machine there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls However this Distinctive Ring feature allows the use of more than one number on your line so both Voice Mail and the fax machine can coexist peacefully If each one has a separate phone number neither will interfere with the other s work If you decide to get the Distinctive Ring Service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they provided so your fax machine can recognize its incoming calls You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and later turn it back on When you get a new fax number make sure you reset this feature Before You Choose the Ring Pattern to Register You can register only one Distinctive Ring pattern with the fax machine Some ring patterns cannot be registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below long long
33. method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas Caution Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 REN 0 3 orother Brother International Corporation 100 Somerset Corporate Boulevard O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Doll
34. multi purpose sheet feeder 2 5 loading paper 2 8 One Touch numbers accessing with Shift key 8 1 changing 8 2 dialing 8 5 storing 8 1 Options key copying 12 2 12 3 OUT OF AREA 9 3 packing list 2 1 Paging 10 1 10 2 programming your pager number 10 1 paper capacity 3 2 jam 15 4 size 5 1 specification 3 2 PBX 2 17 phone line difficulties 15 7 Polled Transmit 7 11 Polling 6 6 power failure 5 7 memory storage 5 7 print 7 9 area 3 3 difficulties 15 7 fax from memory 6 6 improving print quality 15 9 jam 15 4 resolution S 2 Receive mode FAX ONLY 6 1 FAX TEL 6 1 MANUAL 6 1 TAD ANSWER MACH 6 1 Redial Pause 7 4 8 7 remote codes for extension phones 6 5 Remote Fax Options 10 1 Reports 11 1 resolution fax Standard Fine SuperFine Photo S 1 setting for the next fax 7 3 Ring Delay setting 6 2 INDEX l 3 safety instructions 14 4 Search for stored numbers 8 4 Secure Feed 15 4 Setup date and time 5 2 Station ID fax header 5 2 shipping the machine 15 12 special characters 5 3 Speed Dial changing 8 2 dialing 8 5 storing 8 2 TAD telephone answering device connecting 2 13 2 14 Receive Mode 6 1 recording outgoing message 2 15 two line TAD 2 16 text entering 5 3 5 4 Tone signals on Pulse line 8 8 Transmission Verification Report 11 2 troubleshooting 15 1 error messages on LCD 15 1 if you are having difficulty with 15 7 incoming calls 15 8 phone line 15 7 printing or receiving faxes 15 7
35. not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Product Support Toll free customer service and technical support is available for hardware operational assistance at 1 800 284 4329 At any time free technical support in the form of Frequently Asked Questions troubleshooting tips and service center locator is available through our fax back system at 1 800 521 2846 or Brothers Internet Web Site www brother com Now you can visit us on line www brothermall com your complete source for genuine Brother Accessories and Supplies BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD BRIDGEWATER NEW JERSEY 08807 0911 Please record your model and serial numbers and your date and location of Purchase below for your records Keep this information with your proof of purchase bill of sale in case your Product is lost stolen or requires service Model Serial Date of purchase Store where purchased Location of store Important We recommend that you keep all original packing materials in the event that you ship this product LIMITED WARRANTY USA Vv vi BROTHER FACSIMILE MACHINE LIMITED WARRANTY For Canada Only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corpo
36. receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your fax machine for this feature to work INTRODUCTION 1 6 f Assembly and Connections Packing List Make sure you have the following items One Touch Label Ink Cartridges Document Support Telephone En a angee Ga _ Paper Wire p Extension Handset Curled l Cord Telephone j Line Cord Card Stock Document Wire lt P Accessory Extension Order Form Paper Tray Cable Tie s i est Sheet with Extension For USB Cable For USA Only E Quick Setup Guide Filter Core Po For USB Cable one anua Caution Do NOT throw away the filter core and cable tie by accident You will need them to meet FCC Emission Requirements when you connect the machine to your computer using a USB cable hot If an item is missing call Brother Customer Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal See Ordering Accessories and Supplies on page 11 for the correct item numbers Whenever you transport the fax machine use the packing materials that came with your machine If you do not pack the fax machine correctly you may void your watranty 2 1 ASSEMBLY AND CONNECTIONS Choosing a Location Place your fax machine on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the fax machine near a telephon
37. referred to in this warranty as this Product What is covered Brother warrants to you for the Warranty Period that there are no defects in the materials workmanship or Year 2000 compliance of this Product The Warranty Period is 1 year from the date you purchased this product The Warranty Period for consumable items such as Print Heads Toner Drums Ink Cartridges Print Cartridges Refill Ribbons Therma PLUS Paper and Thermal Paper etc is 90 days from the date of purchase or the rated life of the Consumable item whichever is shorter What is NOT covered This warranty is VOID that is this Product has no warranty if 1 you did not purchase this Product from an authorized Brother reseller within the United States 2 this Product has been serviced modified or tampered with by anyone other than an Authorized Service Representative of Brother 3 the serial number has been modified defaced or removed from this Product 4 this Product has been abused or damaged or the recommended monthly volume has been exceeded 5 non Brother brand or non Brother approved parts supplies power supplies or other accessories have been used with this Product or 6 this Product has been transported without the proper preparation and packaging What to do if you think your Product is defective Call our Customer Service Hotline at 1 800 284 4329 or if you suspect a defect in materials or workmanship in
38. the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter the fax number Press Black Fax Start The fax machine will wait to send the fax at the time you set The number of documents you can scan into memory varies with the data they contain Delayed Batch Transmission Not Available for Color Faxes Before sending the delayed faxes your Brother machine will economize by sorting all the documents in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Menu Set 2 2 4 Press to select ON or OFF and then press Menu Set Press Stop Exit SETUP SEND 7 10 7 11 Setting Up Polled Transmit Not Available for Color Faxes Polled Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it Place the original to be retrieved face down in the ADF Press Menu Set 2 2 6 Press D to choose ON or OFF and then press Menu Set Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to step 6 Press Black Fax Start If you pressed 1 in Step 4 the original remains in the ADF until your fax machine is polled
39. the printer platen Be careful not to touch the paper feed star wheels flat cable and encode film When you want to clean your fax machine printer platen wipe it with a lint free cloth that is dry Paper Feed Star Wheel _Encode Film Do NOT Touch Do NOT Touch NZ gt Flat Cable l Do NOT Touch Glean Here TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 15 Replacing the Ink Cartridges Your fax machine is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge When the counter detects an ink cartridge is running out of ink the fax machine will notify you with a message on the LCD The LCD shows you which color cartridges are low or empty Be sure to follow the LCD prompts so you replace the color cartridges in the appropriate order When the ink cartridges are running low you must use the Ink key to begin the cartridge replacement Steps 1 to 3 If the ink is empty skip to Step 4 Press Ink Press 2 to choose 2 REPLACE INK If one or more ink cartridges are empty for example Black the LCD shows INK EMPTY BLACK and PLS OPEN COVER Open the control panel cover and then lift the top cover Push the appropriate colored ink cartridge covers and remove the ink cartridge Ink Cartridge Covers Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge 15 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE
40. the same digits that appear in your Fax Receive Code or Telephone Answer Code Press Stop Exit Remote Retrieval i You can call your fax machine from any fax machine using touch tone then use the Remote Retrieval Access Code and other button presses to retrieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code Dial your fax number from a fax machine using touch tone When your fax machine answers immediately enter your Remote Retrieval Access Code 1 5 9 The fax machine signals the kinds of messages received 1 long beep Fax message s No beeps No messages The fax machine prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the fax machine hangs up If you enter an invalid command the fax machine beeps three times Press 9 0 to reset the fax machine when you re finished Hang up If your fax machine is set to MANUAL mode you can access it by waiting about 2 minutes and then entering the Remote Retrieval Access Code within 30 seconds REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 3 Remote Commands Follow the commands below to access features remotely When you call the fax machine and enter your Remote Retrieval Access Code 1 5 9 the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details
41. then enter the first letter of the name yov re looking for Press C or D to search the memory When the name is displayed lift the handset OR Press Hook Hold Press Black Fax Start to dial If you pressed Hook Hold to dial pick up the handset when the other party answers To hang up replace the handset Making Copies Making a Single Copy Place the original face down in the ADF Press Black Copy or Color Copy Making Multiple Copies Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Black Copy or Color Copy Brother fax back system In USA 1 800 521 2846 In Canada 1 800 681 9838 1 514 685 5381 In Montreal Brother Global Web Site http www brother com Frequently Asked Questions FAQs and Product Support http solutions brother com Brother Accessories amp Supplies In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 800 668 2768 voice Table of Contents Mit odo HOD ease S 1 1 Using This Mian all ioc505252 cconicedavaeadaesddcsariesnavenntenersaresdaananeatsncedees 1 1 Finding Information cccccccssscsssssseesesseeseseeessseeseeeeeseeees 1 1 Conventions Used in this Manual ssseeeeeeeeeeeeees 1 1 Test Sheet Procedure and Product Registration For USA ODIY Jesenia 1 2 FAX 1800C Control Panel Overview ccccccccccceceeeeeeeeeeeees 1 3 Abou
42. this Product you can report it to a Brother Authorized Service Center During the Warranty Period supply Brothers representative with a copy of your dated bill of sale showing that this Product was purchased within the United States For the name of your Brother Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother or its Authorized Service Center will repair or at Brother s option replace the Product with a product that performs the same functions and performs as well as the original Product Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturers specifications for new products The repaired or replacement product will be returned to you at no cost Exchange Service When an exchange is authorized Brother will exchange your non working product with a refurbished or remanufactured product that conforms to the manufacturer s specifications for new products The refurbished or remanufactured Product you receive will be covered by the ba
43. to MANUAL mode Press Menu Set 2 0 1 Press to select DISTINCTIVE SET and then press Menu Set Press to select the prestored ring pattern you want to assign and then press Menu Set You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the telephone company Press Stop Exit Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies This service provides you by means of the LCD the name or telephone number of your caller as the line rings After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL display means the caller has intentionally blocked transmission of information CALL PICKUP display remains on the LCD when no Caller ID information was transmitted If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your fax machine See Printing Caller ID List page 9 4 TELEPHONE SERVICES 9 3 9 4 Caller ID service varies with different carriers Call your local telephone company to
44. 2 15 Roll Over Phone Limes ss seiscesassseeseeneinceete daerelaciebeedeneedes 2 15 Two Line Phone System ccccccccesceceeeceeeeeeeeeeeeees 2 15 Converting Telephone Wall Outlets eee 2 16 Installing fax machine External Two Line TAD and Two Line Telephone ccccccccesseceeeeeceeeceeeeeeeeeeeeeees 2 16 Multi Line Connections PBX ccccecccccceeseeceeeeeeeeees 2 17 If You are Installing the Fax Machine to Work with a PBX srcscisosandednaaan anenocnacentecsedeanaeemendnasaie 2 17 Custom Features on Your Phone Line 00eee 2 18 MANDEL a viieeesdetanusasssieeessceceusaiesiseeoscoccuiets 3 1 ABOUT a a E E E S 3 1 Handling and Using Special Papet cceccccceeeeeeeeeees 3 1 Recommended Paper for the FAX 1800C ee 3 1 Paper Capacity of Multi purpose Sheet Feeder 3 2 Paper Specifications for Multi purpose Sheet Feeder 3 2 APTI E PAP alco ae EE oaautienen se tecuncesendemenassteeseneens 3 3 On Screen PrograMMing ccccccccccccccccccscssssssssssssees 4 1 User Friendly Programming ccccccccccccceeeceeeceeeeeeeeeaaeeeaeanaas 4 Men Selection TAG le sca cesses scrsesesesnsacnsetonnccmnccemacwenataauedsestons 4 Alternating Displays scsssesssesssessssseeeeseeeeeeeeeeeeeees 4 ING VIG ALI OM IK CYS sseni E EEn EE EAE 4 2 Key Operations T able i i 5 cssssossedeudssesidevagsenseedereesessdeveacbeeandiaatea
45. 84 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Received color fax prints only in Replace the color ink cartridges that are empty or nearly empty and then B amp W ask the other party to send the color fax again See Replacing the Ink Cartridges page 15 16 Left and right margins are cut off Turn on Auto Reduction See Printing a Reduced Incoming Fax Auto Reduction Page 6 4 Horizontal lines appear in Text or Clean the print head See Cleaning the Print Head page 15 9 If you Graphics clean the print heads five times and the print has not improved call Brother Customer Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Phone Line or Connections Dialing does not work Check for a dial tone Change TONE PULSE setting See Setting Tone Pulse Dialing Mode page 5 7 Check all line cord connections and make sure the curled handset cord is not in the EXT jack Check power cord connection Send a manual fax by pressing Hook Hold OR by lifting the handset and dialing the number Wait to hear the fax receiving tones before pressing Black Fax Start TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 7 DIFFICULTY SUGGESTIONS Fax Machine Does Not Answer When Make sure the fax machine is in the correct receiving mode for your setup Called either FAX ONLY FAX TEL or TAD ANSWER MACH Check for dial tone If possible call your fax machine to hear it ans
46. 95 Change Fax Forwarding Paging setting 1 OFF If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the conditions have not 2 Fax Forwarding been met Example registering paging number You can register your fax forwarding number by using 4 FAX FWD NO see page 10 5 Once you have registered the number the fax machine will 4 FAX FWD No change automatically to FAX FWD ON mode 3 Paging 6 Fax Storage ON You can turn FAX STORAGE to ON or OFF 7 Fax Storage OFF 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 10 5 3 Erase fax from the memory If you hear one long beep you can erase fax message s from the memory 1 FAX You can check whether your fax machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 1 TAD ANSWER MACH If you hear one long beep you can change the Receive Mode If you hear three short beeps you cannot change it 2 FAX TEL 3 FAX ONLY 90 Eit After a long beep you can exit remote retrieval 10 4 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES a Retrieving Fax Messages Dial your fax number When you hear the beep immediately enter your Remote Retrieval Access Code 159 As soon as you hear two short beeps use the dial pad to press 9 6 2 Using the dial pad enter the number of the remote fax machine where you wan
47. Delay set to 4 rings SETUP RECEIVE 6 1 6 2 To Select or Change Your Receive Mode Press Receive Mode The LCD shows your current selection Continue to press Receive Mode until your new selection appears After two seconds the LCD returns to the date and time display along with your new Receive Mode setting If you are changing the Receive Mode while in another operation the LCD returns to that operation FAX FAX ONLY brother IntelliFAX 1800C FT FAX TEL MEHL MANUAL Color Ink Jet Fax___ Phone amp Copier Setting Ring Delay The Ring Delay setting determines the number of times the fax machine rings before it answers If you have extension phones on the same line as the fax machine or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 See Easy Receive page 6 3 and Operation from Extension Telephones page 6 5 Press Menu Set 2 1 1 Press to select how many times the line rings before the fax machine answers 00 04 and then press Menu Set If you select 00 the line doesn t ring at all Press Stop Exit SETUP RECEIVE is Note Setting the F T Ring Time For FAX TEL Mode Only If you set the receive mode to FAX TEL you ll need to determine how long the fax machine will send you its special double ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the fax machine rings f
48. HIGH the fax machine beeps every time you press a key or make an error and when fax sending or receiving is finished Press Menu Set 1 5 2 Press to select your option When the LCD shows the option you want press Menu Set Press Stop Exit INITIAL SETUP 5 4 Setting the Speaker Volume Press Menu Set 1 5 3 Press to select LOW MED HIGH or OFF and then press Menu Set Press Stop Exit OR If you are using Hook Hold you can adjust the speaker volume while dialing You can turn the speaker off or you can select a speaker volume level The default setting is the lowest volume Press o to adjust the volume level With each key press the volume changes as the LCD shows the active setting The new setting will remain until you change it again Setting the Handset Volume Press Menu Set 1 5 4 Press a to select HIGH or LOW and then press Menu Set Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels LOW and HIGH The default setting is LOW Press o to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again 5 5 INITIAL SETUP Choosing the Handset Volume For Volume Amplify Before you begin to use the machine you must decide if you need to set the handset volume to VOL AMPLIFY ON for a user who is hearing impaired The AMPLIF
49. ICW Alc onccnsicencinctnananatsoaedsauadseusagancheoadensmomacensnmanazsennnes 10 3 Using Remote Retrieval Access Code cceeeeeeeeeees 10 3 Remote Commands sccssocbvesaseinsesseredlansccaeenetensoesusdeecasesntanes 10 4 Retrieving Fax MeSsages ssssssssssesseeeeseeeseesseeesseeees 10 5 Changing Fax Forwarding Numbet 00000seeeeeees 10 5 Printing Reports cccsccerccccesceessecncecececescuecscceeseseceseartecneers 11 1 FAX Settings and Activity ccccccccsesseeceeeeeceeececeeeceeeeeeeess 11 1 Customizing the Transmission Verification Repotrt 11 1 Setting the Fax Activity Report Interval 000000000000000 11 1 Using the Reports Key ccccccssssssssssesseseeseeeesseeeeeeeeeees 11 2 TO Pinta Repon eessen E ei 11 2 Making C ODIES sisvecscesscstusssacecncssatstvenmucersessanatacseasoenewnnns 12 1 Basic Copy Operations cccccccssssseceseececeeeeeeeeeeeeeeeeeeeeeeess 12 1 Making a Single Copy ccccccsssssssesssesesseseeeeeeeseeeseeeseeees 12 1 Making Multiple Copies cccsssssssssesseseeseeeesseseeeseeeees 12 1 Out of Memory Message cccccccccccccscsececeeeeeeseeeeeseeeeees 12 2 Temporary Copy Settings cccccccssseseseeeceeeeceeeeeeeeeeeeeeeeeeees 12 2 Copying Using Multiple Settings ccceeeeeeeeeeeeeeeees 12 2 Using ibe pul us KOy sedesersssseuncacasscesecdonsocensnecmnsaatcseainiaes 12 3 Xiv PACE D
50. If You Need to Call Customer Service Please complete the following information for future reference Model Number FAX 1800C Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this Owner s Manual with your sales receipt as a permanent record of your purchase in the event of a theft fire or warranty service 1996 2001 Brother Industries Ltd Brother Numbers IMPORTANT For technical and operational assistance you must call the country where you purchased the fax machine Calls must be made from within that country Brother fax back system Brother Customer Service has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to send faxes to any fax machine not just the one from which you are calling If you can t resolve a difficulty with your fax machine using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects In USA 1 800 521 2846 In Canada 1 800 681 9838 1 514 685 5381 In Montreal For USA only The Brother fax back system number has been preprogrammed on One Touch key 1 Frequently Asked Questions FAQs The Brother Solutions Center is our one stop resource for all yo
51. Installing the Ink Cartridges Check that you turned on the power by plugging in the power cord The LCD shows 2 Open the control panel cover by pulling it toward you and then lift the top cover toward the back After a few seconds the print head will move left to its replacement position Top Cover Control Panel L Protective Blue Tape 2 9 ASSEMBLY AND CONNECTIONS Push the four colored ink cartridge covers one at a time so they pop up Then remove the white shipping cover by pulling it toward you and lifting it up and out Colored Ink Cartridge Covers 4 7 A WARNING If ink gets in your eyes irrigate them with water immediately and if irritation occurs consult a doctor Caution The bottom of the white shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Do not throw away the white shipping cover You will need it for future transportation We recommend that you install the ink cartridges from left to right in this order Black Cyan Yellow Magenta Open the Black ink cartridge bag and take out the ink cartridge Carefully remove the sealing tape from the bottom of the ink cartridge Be sure to peel the tape in the direction away from you ASSEMBLY AND CONNECTIONS 2 10 Important To prevent spilling ink and staining your hands and clothing peel the sealing tape gently and slowly Do not touch the ink opening on the ca
52. MI lets the fax machine receive the call only if you ve answered it at the fax machine Selecting OFF means you ll have to activate the fax machine yourself by pressing Black Fax Start or by pressing 5 1 if you are not at your fax machine See Operation from Extension Telephones page 6 5 and For FAX TEL Mode Only page 6 5 If you ve set the feature to ON but your fax machine doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 51 At the fax machine lift the handset and then press Black Fax Start If you send faxes from a computer on the same phone line and the fax machine intercepts them set Easy Receive to OFF SETUP RECEIVE 6 3 Press Menu Set 2 1 3 NO Use o to select ON SEMI or OFF and then press Menu Set 3 Press Stop Exit Printing a Reduced Incoming Fax Auto Reduction You can always reduce the size of an incoming fax to a fixed percentage regardless of the size of the paper in your fax machine ON lets your fax machine choose the level of reduction for you Press Menu Set 2 1 5 N Use to select ON or OFF and then press Menu Set 3 Press Stop Exit hot If incoming faxes show that information in the left and right margins has been cut off make sure this Auto Reduction feature is turned on FOR YOUR INFORMATION If one or more ink cartridges are empty the fax machine will stop printing to prot
53. NITIAL SETUP 5 6 5 7 If none of the users are hearing impaired press to select VOL AMPLIFY OFF and then press Menu Set and go to Step 4 OR If some or all of the users are hearing impaired select VOL AMPLIFY ON and then press Menu Set If all the users are hearing impaired press a to select PERMANENT and then press Menu Set OR If only some of the users are hearing impaired select TEMPORARY and then press Menu Set Press Stop Exit Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Press Menu Set 1 6 Press to select ON or OFF and then press Menu Set Press Stop Exit Setting Tone Pulse Dialing Mode Your fax machine comes set to accommodate tone dialing service multi frequency If you have pulse dialing service rotary you need to change the dialing mode Press Menu Set 1 7 amp Press D to select PULSE or TONE and then press Menu Set Press Stop Exit Memory Storage In the event of a power failure all settings in the GENERAL SETUP SETUP RECEIVE SET AUTO DIAL SETUP REPORTS REMOTE FAX OPT COPY plus the COVERPG SETUP and COVERPAGE MSG settings from SETUP SEND are stored permanently You may have to reset the date and time INITIAL SETUP Setup Receive Basic Receiving Operations Choo
54. NNECTIONS 2 14 Recording Outgoing Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your fax machine has trouble receiving then you must rerecord the OGM to include it Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your fax machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the fax machine on any of the other numbers when the other lines are busy and a second fax call would be received the fax call is transferred to a line that does not have a fax machine You
55. Stop Exit INITIAL SETUP T Setting Date and Time Your fax machine displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected Press Menu Set 1 3 Enter the last two digits of the year and then press Menu Set Enter two digits for the month for example enter 09 for September or 10 for October and then press Menu Set Enter two digits for the day for example 06 and then press Menu Set Enter the time in 24 hour format for example enter 15 25 for 3 25 P M and then press Menu Set Press Stop Exit The LCD now displays the date and time you set whenever the fax machine is in Standby mode Setting Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send Press Menu Set 1 4 Enter your fax number up to 20 digits and then press Menu Set You must enter a fax number to proceed Enter your telephone number up to 20 digits and press Menu Set If your telephone number and fax number are the same enter the same number again The telephone number you enter is used only for Cover Page features See Composing Electronic Cover Page page 7 7 Use the dial pad to enter your name up to 20 characters and then press Menu Set See Entering Text pa
56. TTER LEGAL A4 LETTER POST CARD 4 x 6 OPT QUALITY NORMAL BEST FAST OPT ELG RDC 50 78 LGL gt LTR 100 94 A4 gt LTR 100 104 EXE gt LTR 150 200 ZOOM OPT SPECIAL OFF 1 IN 1 OFF 1 IN 1 Paper Type You can change the paper type setting for the next copy only Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 amp Press Options and press B to select OPT PAPER TYPE and then press Menu Set amp Press D to select the type of paper you are using PLAIN INKJET GLOSSY or TRANSPARENCY and then press Menu Set a If you selected GLOSSY press D to select 4 COLOR or 3 COLOR and then press Menu Set The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select 4 COLOR If the glossy paper you are using repels the black ink select 3 COLOR which simulates black ink by combining the three ink colors amp Press Black Copy or Color Copy OR Press D for additional settings 12 3 MAKING COPIES Paper Size You can change the paper size setting for the next copy only Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and select OPT PAPER SIZE and then press Menu Set amp Press D to select the size of paper you are using LETTER LEGAL A4 or POST CARD 4 x 6 and then press Menu Set Press B
57. TWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication NOTICE DISCLAIMER OF WARRANTIES iii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only This warranty gives you certain rights and you may also have other rights that may vary from state to state This warranty is given only to the first end use purchaser of the accompanying product
58. V Introduction Using This Manual 1 1 Thank you for purchasing a Brother Color Ink Jet fax machine This model was designed to be simple to use with LCD screen prompts to guide you through programming the settings However you can use your fax machine to its fullest potential by taking a few minutes to read this manual Additionally your fax machine has a Reports key Press Reports while holding down Shift and then press 1 to print a list of basic operational steps Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index in the back of this manual Conventions Used in this Manual Throughout this manual you ll see special symbols alerting you to important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the fax machine control panel italics Italics typeface emphasize an important point or refer you to related topic Bubble Dot typeface identifies the messages on the LCD of the fax machine A Warnings detail precautions you must take to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine Notes tell you the proper response for a situati
59. Y Sets up your CQ fax machine with a document to be retrieved by another fax machine 7 COVERPG NEXT FAX ONLY Automatically SETUP ON E sends a cover OFF page you PRINT SAMPLE program 8 COVERPAGE Programs MSG customized message for fax cover page 9 OVERSEAS Ajusts for MODE sometimes difficult overseas transmissions not The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 5 To access the menu press Menu Set gt gt gt A to accept Pe Go Le GS Menu Selections 2 FAX 3 SET ONE TOUCH Store One Touch Continued AUTO DIAL DIAL Dial so you can dial by pressing only one key 2 SPEED oO Store Speed Dial DIAL numbers so you can dial by lt pressing only four keys 3 SETUP Sets up a Group GROUPS number for Broadcasting 1 ON 4 SETUP TRANS Initial setup for REPORTS MISSION ON IMAGE ED Transmission Verification OFF ee Report and Fax OFF IMAGE NY Activity Report Main Menu Submenu Options Descriptions Page 5 REMOTE FAX FWD Sets fax machine FAX OPT PAGING to forward fax messages OR to call your pager Stores incoming STORAGE faxes in memory for Remote Retrieval REMOTE Personalizes ACCESS code for retrieving faxes Prints incoming faxes stored in the memory 4 B 5 OFF INTERVAL 7 4 2 Days 11 1 24 12 6 Hours shot The factory setting option is shown in bold 4 6 ON SCREEN PROGRAMMING
60. Y volume level complies with FCC standards VOLUME AMPLIFY OFF This default setting is appropriate if none of the users are hearing impaired During a conversation users can press Volume o on the control panel to adjust the volume to LOW or HIGH When the handset is replaced the handset volume will remain until you change it again VOLUME AMPLIFY ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume GS on the control panel to adjust the volume to LOW HIGH or Aub es the handset is replaced the handset volume returns to the default setting of AMPLIFY When you press Volume ong on the control panel to adjust the volume the LCD shows the setting ae choosing Each key press changes the volume to the next setting A WARNING It is important that you do NOT choose PERMANENT unless ALL the users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 5 6 before you do the following steps Press Menu Set 1 5 5 I
61. a EE 12 3 IM 1 I NE E E E ATA 12 4 Copy OU sacteaccosdacnnsncosdessieteceanasauear anselesantanaueabareate 12 4 Copy Br CCHS Soage E N 12 4 Reducing and Enlarging Copies cccccccsecsssseeeneseees 12 5 Selecting Fixed Reduction Ratios ccccceeeeeeeeees 12 5 Special Copy Option ccccccessssssssssssesseeesseeseseeeeeeeees 12 6 PE O E EA A O O E A E 12 6 Changing Default Copy Settings ccccccceceeeeeeeeeeeeeaeees 12 7 CODY OTAI cireni aie janet nace E R 12 8 Color Adjustment 5 ccssccvesnecseconersnnsncdaatie ssecauseuweswusdauaedeaseunts 12 8 CODY C ONTIS ae etre sa EEE ETE E 12 8 Legal Limitations sureres 12 9 Using FAX 1800C as a Printer cccssssssseseees 13 1 Download the Printer Driver from the Brother Web Site 13 1 Important Information sssseececssssseseececcsssssceecososssss 14 1 Standard Telephone and FCC Notices 0 cccecccceeeeeeeeeeeeeees 14 1 Federal Communications Commission FCC Declaration of Conformity For USA Only 14 2 MADO AU e E 14 3 Industry Canada Compliance Statement For Canada Only ssesicssdocceiogscncecisacedicadecsvataatersatornes 14 3 International ENERGY STAR Compliance Statement ccccccccceccseseeeenteeeseeeees 14 3 Important Safety Instructions ccccceccccceceeeeeeeeeeeeeeaaeeaeaeees 14 4 T aE aoe sas seco serenade cat afaiod dates speedaws sane E ance scesanent 14 5 Troubleshooting and Routine Maintenance
62. ack Fax Start to send the fax For FAX TEL Mode Only When the fax machine is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to a voice call If you re at the fax machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back to the fax machine by pressing 5 1 Using a Cordless External Handset If your cordless telephone is connected to the EXT jack of the fax machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the fax machine answer first you will have to answer using the cordless and then go to the fax machine so you can press Hook Hold to transfer the call to the cordless handset Changing the Remote Codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 If you are always disconnected when accessing your external TAD remotely try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 99 9 SETUP RECEIVE 6 5 6 6 Press Menu Set 2 1 4 Press o to select ON or OFF and then press Menu Set If you want to enter a new Fax Receive Code and then press Menu Set If you want to
63. and the menu number using the dial pad Menu Selection Table You can probably perform most of these programming operations without the Owner s Manual To help you understand the menu selections and options that are found in the fax machine programs use the Menu Selection Table on page 4 3 You can program your fax machine by pressing Menu Set followed by the menu numbers For example to set FAX RESOLUTION to FINE gt press Menu Set 2 2 2 and D to select FINE and then press Menu Set Alternating Displays Sometimes the LCD alternates between the active setting and a help message giving brief instructions about how to proceed The LCD message yov ll probably see most often is shown below When you place an original in the ADF it appears to tell you that you can dial a number to send a fax or you can make a copy ON SCREEN PROGRAMMING 4 1 Navigation Keys Access the Menu Go to next menu level Accept an option x xX Scroll through the current menu level Back to previous menu level Forward to next menu level OD OGY Exit the Menu Stop Ext You can access the menu mode by pressing Menu Set When you enter the Menu the LCD scrolls Then press 1 for General Setup Menu OR Press 2 for Fax Menu OR Press 3 for Copy Menu OR Press 4 for Test Print _OR You can scroll more quickly through the each menu level by pressing GS and the
64. ard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These fax machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty
65. ard modular jack USOC RJILIC An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your FAX 1800C damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance But if advanced notice is not practical you will be notified as soon as possible You will be informed of your right to file a complaint with the FCC Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service IMPORTANT INFORMATION If you experience trouble with your FAX 1800C please contact a Brother Author
66. call 1 800 853 6660 Within Montreal please call 685 6464 Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At your side 1 Rue H tel de Ville Dollard Des Ormeaux QC H9B 3H6 LIMITED WARRANTY CANADA Quick Reference Guide Sending Black amp White Faxes Automatic Transmission Place the original face down in the ADF Enter the fax number using One Touch Speed Dial Search or the dial pad Press Black Fax Start Sending a Cover Page Place the original face down in the ADF Press Menu Set 2 2 7 When NEXT FAX ONLY appears press Menu Set amp P or to select ON and then ress QL to selec and the press Menu Set P or t lect t ress o select a comment CO and then press Menu Set Enter two digits to indicate the number of pages being sent and then press Menu Set Press 1 to select additional settings OR Press 2 if you are ready to fax Enter the fax number Press Black Fax Start Real Time Transmission You can send faxes in real time Place the original face down in the ADF Press Menu Set 2 2 5 amp Press Or to select ON and then press Menu Set OR For the next transmission only press OF fO to select NEXT FAX ONLY and then press Menu Set amp For the next fax only press D to select ON and then press Menu Set Press 1 to select additional se
67. cancel a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of greater compression methods Modified Read MR and Modified Modified Read MMR if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark originals or darkening light originals Cover Page Prints a page at the other party s fax machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your original Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Not Available for Color Faxes Sends your faxes at a later time that day G 1 GLOSSARY Distinctive Ring A service purchased from the Telephone Company that provide
68. canned so far or press Stop Exit to cancel the operation Place the original face down in the ADF Enter the fax number Press Black Fax Start The fax machine scans the original and the LCD shows the job number X XX of the fax and how much memory is available Then the fax machine starts dialing You can immediately repeat Steps to 3 for the next fax Your machine normally operates in Dual Access mode However to send a color fax you must override Dual Access and use Real Time Transmission The number of pages you can scan into memory varies with the data they contain SETUP SEND 7 4 7 5 Real Time Transmission When you are sending a fax the fax machine will scan originals into memory before sending Then as soon as the phone line is free the fax machine will start dialing and sending the fax If memory becomes full the fax machine will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON Place the original face down in the ADF Press Menu Set 2 2 5 To change the default setting press o to select ON or OFF and then press Menu Set Go to Step 5 OR For the next fax transmission only press o to select NEXT FAX ONLY and then press Menu Set For the next fax only press to select ON or OFF and then press Menu Set Press 1 if you want
69. cccceceeeeeeeeeeeaaeeees 9 2 Before You Choose the Ring Pattern to Register 9 2 VERY IMPORTANT cccccccccccccssssssntccceeeeessessssneeees 9 3 Registering the Distinctive Ring Pattern ee 9 3 S a l D EE EAA E OEE OE A E 9 3 Viewing Caller ID LASCisc sccsicckscieiecsedtecncetenacicesatscsoconsnes 9 4 Printing Caller ID LAS is ccsseticnscesncvacetcanenancaachesrehcvecntneadacs 9 4 xii CallManage For USA Only cccccceecseeeeseeeeeeeeeeeeeeeeeeeeeeees 9 5 Registration with CallManage Requires Changing Your Carrier Sele CU OM tic ccasasicssencsanaendncesistincanoaassmantdeseenias 9 5 Sending a Fax Using CallManage For Domestic and International Long Distance Calls Only 9 6 Placing a Long Distance Telephone Call Using AUN VAG Geesina EEEn EEE EsTa 9 6 Customer Support sesssssesssessssssssseesseeeeseeeetssetrreererreereeseeo 9 6 DIS CIAMIAICT nenese E E E 9 6 Remote Fax Options Not Available for Color Faxes ccccccssssccsssccees 10 1 Fax Forwarding Paging cccccccsssssseseseeecceeccceeeeeeeeeeeseeeeeess 10 1 Programming a Fax Forwarding Numbet 00064 10 1 Programming Your Pager Numbet 0 0000eeeeeeeees 10 1 Seun Ir STOAT C taesaasenaicexes ar T 10 2 Backup PrI i cnantecatacecn send setaaamencnancrcongunsansosaccahaccsjauteseceeel 10 2 Changing Remote Retrieval Access Code ccccceeeeeeeeeeees 10 3 Remote AR CIT
70. ch location with no number stored in it you Il hear a warning sound and screen will display NOT REGISTERED The display will return to normal after 2 seconds If you are sending a fax press Black Fax Start after pressing the One Touch key If you picked up the handset press Black Fax Start when the receiving fax machine answers with fax tones Speed Dialing Pick up the handset OR Press Hook Hold See Storing Speed Dial Numbers page 8 2 When you hear a dial tone press Search Speed Dial and then press then the two digit Speed Dial number If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you are sending a fax press Black Fax Start after pressing the Speed Dial number If you picked up the handset press Black Fax Start when the receiving fax machine answers with fax tones AUTO DIAL NUMBERS AND DIALING OPTIONS 8 5 8 6 Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make acall Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combi
71. ck and white copy 1 3 INTRODUCTION Redial O s Search _ Z Hook Hold Lets you dial telephone and fax numbers without lifting the handset OR Lets you place telephone calls on hold Ink Reports Cleans the ink print heads and replaces an ink cartridge Also accesses the Reports menu when you press this key while holding down Shift You can select a report to print Help List Auto Dial Fax Activity Transmission Verification User Settings Dial Pad Use to dial phone and fax numbers and as a keyboard for entering information into the fax machine The key lets you switch the dialing type during a telephone call from PULSE to TONE Search Speed Dial Lets you look up numbers stored in the dialing memory Also lets you dial stored phone numbers by pressing and a two digit number Redial Pause Redials the last number called Also inserts a pause in auto dial numbers Fax Keys Color Fax Start Starts sending a color fax Black Fax Start Starts sending a black and white fax Fax Resolution Sets the resolution when you send a fax Receive Mode Use to select how the fax machine will handle incoming calls Navigation Keys Menu Set Lets you access the Menu and Programming mode and stores your settings in the fax machine Gu Press to scroll forward or backward while setting a menu selection Also you can use these keys to do an alphabetical search for the names of store
72. clude the number of pages in your document Place the original face down in the ADF Press Menu Set 2 2 7 When LCD shows NEXT FAX ONLY and then press Menu Set Press to select ON or OFF and then press Menu Set Press o to select one of the standard or custom comments and then press Menu Set Enter two digits to indicate the number of pages you are sending and then press Menu Set For example press 0 2 for 2 Enter 0 0 to leave the number of pages blank If you make a mistake press C to back up and re enter the number of pages Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings Enter the fax number you re calling Press Black Fax Start Always Send a Cover Page Make sure the Station ID is set up see page 5 2 This feature does not work without the Station ID You can set the fax machine to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting Press Menu Set 2 2 7 Press to select COVERPAGE ON and then press Menu Set If you selected ON press to select one of the standard or custom comments and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings SETUP SEND 7 8 7 9 Using a Printed Cover Page
73. d numbers or F Volume Press to scroll through the menus and options When using the speaker ring or handset you can press these keys to adjust the volume Stop Exit Stops a fax cancels an operation or exits from the Menu Also lets you clear data remaining in the printer memory INTRODUCTION 1 4 About Fax Machines 1 5 If you re a first time fax machine user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Custom Features Do You Have Voice Mail on the Phone Line If you have Voice Mail on the phone line on which you will install your new fax machine there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls Why Should There Be Trouble Since both fax machines and Voice Mail pick up the line at the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to answer after two rings and your fax machine is set to answer after four your Voice Mail will keep your fax machine from receiving faxes If you set Voice Mail and the Brother machine to answer at the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call
74. dialing telephone service ASSEMBLY AND CONNECTIONS Custom Features on Your Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine See Custom Features on a Single Line page 15 8 ASSEMBLY AND CONNECTIONS 2 18 Paper About Paper The quality of your document can be affected by the kind of paper you use in the fax machine You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various papers before purchasing large quantities For best results use the recommended paper To ensure the best print quality for the settings you ve chosen always set the Paper Type to match the type of paper you load hot When using inkjet paper glossy paper or transparencies avoid stacking by removing each page after copying or receiving faxes Handling and Using Special Paper Store paper in the original bag and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat The coated side of glossy paper is shiny Do not touch the shiny coated side Load glossy paper with the shiny side facing up toward you Do not touch either side of transparencies because they absorb water and perspiration easily and may cause decreased output quality Transparencies designed for laser printer
75. e Use standard 20 1b 75g m paper when using the ADF Fan the paper and then stagger the pages in the ADF as shown Approx 1 2 inch DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry SETUP SEND Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings set the contrast or resolution send using OTHER overseas mode delayed fax polling C transmission or real time transmission After each menu selection is accepted the LCD will ask if you want to enter other settings Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to the next step Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document Place the original face down in the ADF Press Menu Set 2 2 1 Press o to select AUTO S LIGHT or S DARK and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 Enter a fax number Press Black Fax Start to send a fax
76. e GLOSSY Paper Type setting 9 If 2 in 1 Copies are in color you must use letter or A4 paper MAKING COPIES 12 6 Changing Default Copy Settings Press Menu Set and 3 to change default Copy mode settings They will remain until you change them again by pressing Menu Set By pressing a number you can adjust the Quality Color and Contrast copy amp settings shown in the following chart Press O to scroll through the options for each setting and then press Menu Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu Set and 3 1 QUALITY QUALITY NORMAL QUALITY BEST QUALITY FAST 2 COLOR ADIUST TOREEN 3 BLUE B EEEO 3 CONTRAST EEH COO isdefaut 12 7 MAKING COPIES Copy Quality Press Menu Set 3 1 amp Press O to select the copy quality and then press Menu Set Press Stop Exit Color Adjustment Press Menu Set 3 2 E Press D to select RED GREEN or BLUE and then press Menu Set Press to make a darker copy or press to make a lighter copy and then press Menu Set Return to Step 2 to select the next color OR Press Stop Exit Copy Contrast You can change the contrast to help an image look sharper and more vivid Press Menu Set 3 3 Press gt to increase the contrast or press gt to decrease the contrast and then press Menu Set Press Stop Exit MAKING COPIES 12
77. e into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you It is advisable to have a separate line for the fax machine You can then leave the fax machine in FAX ONLY mode to receive faxes any time of day or night If the fax machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper connection of the fax machine cannot be made If You are Installing the Fax Machine to Work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The fax machine may be used with either pulse or tone
78. e jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Avoid placing your fax machine in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the fax machine to direct sunlight excessive heat moisture or dust Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the fax machine s memory Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING Never install telephone wiring during a lightning storm We recommend that this product be used with a surge protection device to protect the product against lightning storms Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the
79. e telephone answering device TAD and a two line telephone your fax machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the fax machine on Line 2 The two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 which is explained in the following Steps You will need at least three telephone line cords the one that came with your fax machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Place the two line TAD and the two line telephone next to your fax machine Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the fax machine Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD ASSEMBLY AND CONNECTIONS 2 16 2 17 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the fax machine Triplex Adapter Two Line Phone External Two Line TAD Fax Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the fax machine s wall outlet You can plug the telephone line cord from the two line telephon
80. ect the print heads black amp white faxes will be received into memory The FAX 1800C s handshake will request that color faxes be sent as black amp white If the sending machine has the feature to send color faxes in black amp white they can be received into memory also Replace the empty ink cartridges to print the faxes from memory If the fax machine runs out of paper it stops printing and receives faxes into memory Add paper and then press Black Fax Start to print the faxes 6 4 SETUP RECEIVE Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your fax machine take over by using the Fax Receive Code When you press the Fax Receive Code 5 1 the fax machine starts to receive a fax See Easy Receive page 6 3 If the fax machine answers a voice call and double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See Setting F T Ring Time page 6 3 If you answer a call and no one is on the line assume you re receiving a fax At the fax machine phone press Black Fax Start and then hang up At an extension phone press 5 1 wait for fax receiving tones chirps and then hang up At an external phone press 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVING Your caller will have to press Bl
81. en enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help you enter letters OR To store the number without a name press Menu Set Return to Step 2 to store another One Touch number OR Press Stop Exit When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the number you ve stored note If you need to store a pause longer than 3 5 seconds press Redial Pause two or more times AUTO DIAL NUMBERS AND DIALING OPTIONS 8 1 Note YOu can store Groups for Broadcasting on the One Touch keys 8 2 Storing Speed Dial Numbers You can store Speed Dial numbers so when you dial you will have to press only five keys Search Speed Dial the two digit location and Black Fax Start The fax machine has 100 Speed Dial locations Press Menu Set 2 3 2 Use the dial pad to enter a two digit location 00 99 and then press Menu Set Enter the number up to 20 digits and then press Menu Set Use the dial pad to enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help you enter letters OR Press Menu Set and then go to Step 5 to store the number without a name Return to Step 2 to store another Speed Dial number OR Press Stop Exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a
82. enter a new Telephone Answer Code and then press Menu Set Press Stop Exit Printing a Fax in Memory If you set Fax Storage to ON for remote retrieval you can still print a fax from the memory when you are at your fax machine See Setting Fax Storage page 10 2 Press Menu Set 2 5 4 Press Black Fax Start After printing is finished press Stop Exit Polling Polling is the process of retrieving faxes from another fax machine You can use your fax machine to poll other machines or you can have someone poll your fax machine All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your fax machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the Polling feature Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Press Menu Set 2 1 6 Press to select POLLING RX ON and then press Menu Set Enter the fax number you are polling Press Black Fax Start The LCD shows DIALING SETUP RECEIVE Setting Up Sequential Polling Receive Your fax machine can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Menu Set 2 1 6 Press to select POLLING RX ON and then press Menu Set Specify the destination
83. fax machines you wish to poll using One Touch Speed Dial a Group or the dial pad You must press Menu Set between each location Press Black Fax Start Your fax machine will poll each number or group number in turn for a document Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 7 5 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no job is waiting the LCD shows NO JOB WAITING If you have more than two jobs waiting press to select the job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit SETUP RECEIVE 6 7 Setup Send Before You Begin 7 1 Before you begin sending faxes please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder Using the ADF Automatic Document Feeder Documents must be between 3 5 and 8 5 inches wide and 5 and 14 inches long Make sure you place originals face down top edge first Adjust the paper guides to fit the width of your document Originals are Face Down in the ADF i n f i umn ta tuat i a umni Paper Guides The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the fax machin
84. full while you are making copies the LCD shows a message If the OUT OF MEMORY message appears while you are scanning the first page of your original press Stop Exit to cancel Clear some jobs from memory so you can continue If you were scanning subsequent page s press Black Copy or Color Copy to print the scanned pages OR Press Stop Exit to cancel hot To gain extra memory you can turn off Fax Storage see page 10 2 OR Print the faxes in memory see page 6 6 Temporary Copy Settings coer eee eee sees ee see eee eee see eee ee ee oo You can improve your copies by using the Options key These setting are temporary Color Gates and the fax machine returns to its default Copy settings when you finish copying Color Copy Black Copy Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Options key the LCD shows Press D if you want to select additional settings OR Press Black Copy or Color Copy if you are finished choosing settings MAKING COPIES 12 2 Using the Options Key Use the Options key to set number of copies paper type paper size brightness enlargement reduction ratio and special copy options for the next copy only Press Factory OPT OF NO OF COPIES XX 01 COPIES01 ptions OPT PAPER TYPE PLAIN INK JET GLOSSY PLAIN 4 COLOR or 3 COLOR TRANSPARENCY OPT PAPER SIZE LE
85. g process Standard resolution 98 x 203 dpi Use it for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution Not Available for Color Faxes 392 x 203 dpi It is best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the fax machine for TAD ANSWER MACH mode temporary settings You can select certain options for the next fax transmission or copy you make without changing the default settings Tone The telephone line mode that is used for dialing with Touch Tone telephones transmission The process of sending documents over the phone lines from your fax machine to the receiving fax machine Transmission Verification Report A listing of each transmission that shows its date time and number of pages OK means delivered NG means failed User Settings List A printed report that shows the current settings of your fax machine G 3 GLOSSARY Index access codes storing and dialing 8 6 accessories and supplies 11 ADF Automatic Document Feeder 7 1 alternating displays 4 1 assembly 2 3 document wire extension 2 7 grounded 3 prong plug 2 4 loading paper 2 8 paper wire extension 2 5 plastic document support 2 6 plastic paper tray 2 6 automatic dialing 8 4 8 5 fax receive 6 1 fax redial 7 4 transmission 7 3 Backup Print 10
86. ge 5 3 Press Stop Exit The LCD returns to the date and time If your Station ID has already been programmed the LCD prompts 1 to make a change or 2 to exit without changing INITIAL SETUP 5 2 5 3 Entering Text When you are setting certain functions such as the Station ID you may need to type text into the fax machine Most number keys have three or four letters printed above them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key onetime two times three times four times 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y 4 Inserting Spaces To enter a space press once between numbers and twice between characters Making Corrections If you entered a letter incorrectly and want to change it press Co to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press D to move the cursor to the right Special Characters and Symbols Press or 0 and then press C or D to move the cursor under the special character or symbol you want Then press Men
87. ger when a fax is received into its memory Pause Allows you to place one or more 3 5 second delays in the dialing sequence of stored One Touch and Speed Dial numbers Photo resolution Not Available for Color Faxes Varying shades of gray provide the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages printer alarm Audible alarm when the printer is not able to print Pulse For Canada only A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send documents in real time Reduction reduces the size of incoming faxes remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation allows you to transfer a fax call answered at an extension phone to the fax machine Remote Retrieval Access Code The four digit code 159 that allows you to call and access your fax machine from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the fax machine answers in FAX ONLY and FAX TEL modes Ring Volume Volume setting for the fax machine s ring Speaker Volume You can set the volume when your fax machine is on Hook Hold Speed Dial A preprogrammed number for easy dialing You must press the Search Speed Dial button and then two digit code to start the dialin
88. has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which 1s called Distinctive Ring and they are very satisfied with it For details about this type of custum service please see Distinctive Ring page 9 1 Another way to avoid possible problem is to replace your Voice Mail with an answering machine Your Brother fax machine is designed to work in tandem with an answering machine or TAD telephone answering device See Connecting an External Telephone Answering Device TAD page 2 13 Fax Tones and Handshake When someone is sending a fax the fax machine sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them after you dial and press Black Fax Start they continue for about 60 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message INTRODUCTION The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the LCD
89. he timer The easiest way to broadcast is to press Group keys You can include One Touch Speed Dial and manually dialed numbers in the same broadcast See Setting Up Groups for Broadcasting page 8 3 You must press Menu Set between each of these locations Use the Search Speed Dial to help you choose the numbers easily After the broadcast is finished a Broadcast Report will be printed automatically to let you know the results To stop the broadcast in progress press Stop Exit The LCD asks if you want to cancel the location that is being sent Enter the long dialing sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a connection could not be made while broadcasting the fax machine will redial the number automatically AUTO DIAL NUMBERS AND DIALING OPTIONS If the memory is full press Stop Exit to abort the job or if more than one page has been scanned press Black Fax Start to send the portion that is in the memory Place the original face down in the ADF Enter a number using One Touch Speed Dial a Group number Search or the dial pad Example Group number Press Menu Set You will be prompted to press the next number Enter the next number Example Speed Dial Press Menu Set Enter the fax number Example Manual dialing using the dial pad Press Black Fax Start Yo
90. idge was in your fax machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Customer Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 11 Packing and Shipping the Fax Machine Whenever you transport the fax machine use the packing materials that came with your fax machine If you do not pack the fax machine correctly you could void your warranty First remove all the ink cartridges and attach the white shipping cover See Replacing the Ink Cartridges page 15 16 After attaching the white shipping cover press the all ink cartridge covers down To attach the white shipping cover Caution Damage to your print head resulting from packing without the shipping cover will void your warranty Attach the protective yellow bar and then close the top cover and control panel cover until they click into place Protective Yellow Bar Unplug the fax machine from the telephone wall
91. interference on the phone line If the copy looks bad call Brother Customer Sentences Are Cut Off Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Poor Quality Print If you are using plain paper try using recommended special paper See Chapter 3 Don t handle the paper until the ink is dry Adjust the Vertical Alignment See page 15 10 Print Too Dark or Too Light Make sure your ink cartridges are fresh Cartridges are good up to two years after that the ink may become clogged Cartridge expiration dates are printed on the package Try using recommended special paper See Chapter 3 The recommended environment for your fax machine is between 68 F to 91 F Print Appears Dirty or Ink Seems to Make sure you are using the recommended paper See Chapter 3 Don t Run handle the paper until the ink is dry The recommended environment for your fax machine is between 68 F to 91 F White Lines in Text or Graphics Clean the print head See Cleaning the Print Head page 15 9 Stains Appear on the Reverse Side or Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist at the Bottom of the Page See page 15 15 Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer Service at 1 800 2
92. is cleaning process uses up ink and can cause the ink to run out INK EMPTY Fax machine can not print fax messages Replace the empty ink cartridges amp because one or more of the ink cartridges See page 15 16 FAX IN MEMORY are empty LOW The print head detects low temperature Use the fax machine in a warm room or TEMPERATURE raise the temperature MACHINE ERROR Fax machine has a mechanical problem Call Brother Customer Service XX In USA 1 800 284 4329 In Canada 1 800 853 6660 In Montreal 1 514 685 6464 NEAR EMPTY One or more of the ink cartridges are Order a new ink cartridge See page ii running out of ink The fax machine will stop receiving color faxes The fax machine s handshake will request that it be sent in black and white if the sending machine has the feature to convert it the color fax will be received into memory as a black and white fax NO RESPONSE The number you dialed does not answer or Verify the number and try again BUSY is busy NOT REGISTERED You tried to access a Speed Dial number Set up the Speed Dial number that is not programmed See page 8 1 OUT OF MEMORY The data is too large for the fax machine s See page 12 2 memory PAPER JAM The paper is jammed in the fax machine See page 15 4 15 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE Original Jam If the original is jammed follow the steps below Original is jammed inside front of control panel Remove any paper f
93. istance carrier and usage patterns Using the CallManage IP aver requires changing your current long distance carrier to CallManage or its carrier This CallManage long distance plan requires no monthly fees no prepayments and no monthly minimums The IP aver feature is accessed by pressing One Touch key 2 on your Brother fax machine Calls made without the use of the IP aver will be processed over a traditional PSTN worldwide fiber optic network that provides flat low long distance rates To learn more about this plan the associated rates and to order visit us online at www callmanage com brother or call us toll free at 1 877 717 2722 This service may be used on all telephones that are connected to the registered telephone line To experience the same low Internet Protocol rates just dial 1 888 405 5279 from any single line telephone or fax machine and then follow the simple voice prompts Registration with CallManage Requires Changing Your Carrier Selection Before using the CallManage IP aver feature you must register for this service with CallManage Inc Register via the web at www callmanage com brother OR Call 1 877 717 2722 A Customer Service Representative will ask you a number of simple questions required to set up your account such as name address phone number etc for billing purposes There are no sign up fees monthly service charges or connection fees for the CallManage IP aver feature
94. it with your hand or a cloth Press Ink Press 1 to choose 1 CLEANING amp Press O to choose the color you want to clean and then press Menu Set ED The fax machine will clean the print head automatically When cleaning is finished the fax machine will go back online automatically fod If you clean the print head at least five times and the print has not improved call Brother Customer Service for assistance at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Print Quality Check If the print quality is not satisfactory you can print a Print Quality Check Sheet to help you identify settings you may need to change Press Menu Set 4 Press Black Fax Start The fax machine begins printing the Print Quality Check Sheet The LCD shows Check the sheet to see if the quality and alignment are OK by following STEPs A and B STEP A Color Block Quality Check The LCD shows C iS STEF TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 9 Check the quality of the four color blocks in the sheet BLACK CY AN YELLOW MAGENTA If the quality is OK for all colors press 1 YES to go to STEP B OR If white horizontal lines appear in some color blocks below press 2 NO OK The LCD will ask you if the print quality is OK for each color Press 2 NO for any color with a problem The LCD shows C To T Press 1 YES the fax machine will start cleaning the colors After
95. ite 7 Start Shift Hook Secure Feed After loading paper in the cassette press Shift and Hook together to turn ON repeat to turn OFF o The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 9 Initial Setup Getting Started 5 1 Setting Paper Type You can choose the Paper Type you use Press Menu Set 1 1 Press a to select PLAIN INK JET GLOSSY or TRNSPRNCY TRANSPARENCY and then press Menu Set If you selected GLOSSY press o to select GLOSSY 4 COLOR or GLOSSY 3 COLOR and then press Menu Set The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOR which simulates black ink by combining the three ink colors Press Stop Exit The fax machine ejects paper with printed surfaces face up onto the paper tray in the front of the fax machine When you use transparencies remove each sheet immediately to prevent a paper jam or curled Setting Paper Size You can use three sizes of paper for printing your faxes and copies letter legal and A4 When you change the kind of paper you have loaded in the fax machine you will need to change the setting for Paper Size so your fax machine can fit the incoming fax on the page Press Menu Set 1 2 Press to select LETTER LEGAL or A4 and then press Menu Set Press
96. ized Service Center for information on obtaining service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning If you are not able to solve a problem with your fax machine contact Brother Customer Service See Brother Numbers page 1 Ay WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Brother International Corporation Party 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name FAX 1800C comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation IMPORTANT INFORMATION 14 2
97. l Handset page 6 5 Connecting an External Telephone Answering Device TAD Sequence You may choose to connect an answering system However when you have an external TAD on the same telephone line as the fax machine the TAD answers all calls The fax machine listens for fax calling CNG tones If it hears them the fax machine takes over the call and receives the fax If it doesn t hear CNG tones the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within five rings the recommended setting is two rings The fax machine cannot hear CNG tones until the TAD has answered the call and with five rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes you must reset the setting on your external TAD to four rings The external TAD can be cordless Set the Receive Mode to TAD ANSWER MACH If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only 1f you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your fax machine use that number as a fax nu
98. lack Copy or Color Copy OR Press D for additional settings Copy Quality You can change the copy quality setting NORMAL BEST or FAST FAST Fast copy speed and lowest ink consumption Use FAST to save time documents to be proof read large documents or many copies NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed BEST Use this mode to copy precise images such as photographs BEST uses the highest resolution and slowest speed Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and select OPT QUALITY and then press Menu Set amp Press D to select the copy quality resolution and then press Menu Set amp Press Black Copy or Color Copy OR Press D for additional settings Copy Brightness Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 amp Press Options and press D to select OPT BRIGHTNESS and then press Menu Set Press d to make a lighter copy OR press to make a darker copy and then press Set MAKING COPIES 12 4 Press Black Copy or Color Copy OR Press D for additional settings Reducing and Enlarging Copies Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 amp Press Options and press D to select OPT ELG RDC and then press Menu Set
99. lance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Product that is sent to you and must return or be billed up to the cost of a new product your original non working product which shall become the property of Brother You must call Brother Customer Service and if the representative cannot correct the product s malfunction over the telephone and you elect the exchange service you must provide information pertaining to this Product and you must also provide a valid major credit card number Your credit card will be charged up to the cost of a new Product if i you do not return your original Product to Brother within five 5 business days ii the malfunctions of your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product iv LIMITED WARRANTY USA BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE For USA Only or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service with return instructions and prepaid return air bill Follow the return instructions You must return the original Product in the same shipping cart
100. mber and have set your machine s Receive mode to MANUAL The recommended setting is three or four rings on the external TAD when you have the telephone company s Distinctive Ring Service ASSEMBLY AND CONNECTIONS If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your fax machine If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See illustration on page 2 14 Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service Connections The external TAD must be plugged into the back side of the fax machine in the jack labeled EXT Your fax machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone line cord from the wall jack into the back side of the fax machine in the jack labeled LINE Plug the telephone line cord from your external TAD into the back side of the fax machine in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The fax machine s Ring Delay setting does not apply Record the outgoing message on your external TAD see page 2 15 Set the TAD to answer calls Set the Receive Mode to TAD ANSWER MACH See Choosing the Receive Mode page 6 1 ASSEMBLY AND CO
101. me telephone companies If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service or an alarm system or other custom feature on your telephone line it may create a problem in the operation of your fax machine See Custom Features on a Single Line page 15 8 If you have Voice Mail on your phone line please read the following carefully Distinctive Ring The term Distinctive Ring is used by Brother to identify a phone company service that is given many names depending on the telephone company you are using For example this service may be called SmartRing RingMaster Teen Ring Ident a Call or Ident a Ring What Does Your Telephone Company s Distinctive Ring Do Your telephone company s Distinctive Ring service allows more than one number on the same phone line If you need more than one phone number it is an inexpensive alternative to paying for an additional line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your fax machine fod Please consult your telephone company for availability and rates a What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your fax machine to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your
102. n set an option by pressing Menu Set when that option appears on ne Then the LCD shows next menu level Press to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Use to scroll backward if you passed your choices or to save keystrokes 4 2 ON SCREEN PROGRAMMING To access the menu press Menu Set gt gt gt A to accept Pe GeGe G L Main Menu Submenu Options Descriptions Page Selections 1 GENERAL PAPER Identifies the SETUP TYPE INKJET E gt type of paper in GLOSSY the multi COLORI COLOR OO purpose sheet TRANSPARENCY PAPER SIZE LETTER Selects the size of paper LEGAL A4 DATE TIME Enter date and time for the LCD display and heading on fax transmissions STATION ID Program your name and fax number to appear on each transmitted page Adjusts volume level of beeper Adjusts speaker volume Adjusts handset volume 5 VOLUME ON For the hearing impaired you PERMANENT can set the TEMPORARY volume to the VOL AMPLIFY ON setting on a permanent or temporary basis AMPLIFY VOLUME Adjusts ring a volume 54 o The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 3 To access the menu press Menu Set gt gt gt A to accept Pen G o Le GS Menu Selections AUTO DAYLIGHT LOCAL ENGLISH Allows you to LANGUAGE cha
103. narsaanaanoaeesentanncceoadscanmasentssazeneineseeeens 7 3 Manual Transmission c csccsssscssssesseseeseeeesseeeseeseeeeees 7 3 Automatic Tramsmission cc ccsssssssssessseeeseeeeeeeseeseeeeeees 7 3 Color Fax Transmission cccccccssesssssssessesseeeesseeeseeeeeeees 7 4 Manual and Automatic Fax Redial ccceeceseeeeeeeeeeeees 7 4 Dual Access Not Available for Color Faxes 7 4 Real Time Transmission c sssssssesessseeeeseeeseeeeseeeseeees 7 5 Checking Job Status 2 0 ccccccccsseccsssnssseesseeeeseessseeeeeeees 7 5 Canceling a Job in MeMory cccccceeseseseeeseeeeeeeeeeseeeeeeees 7 6 Advanced Sending Operations cccccccceeeeeceeeeeeeeeeeeeeeseeeess 7 7 Composing Electronic Cover Page ccsseeeseeeeeeeeeeeees 7 7 Composing Your Own Commentts ccccccccceeeeeeeeeees 7 7 Cover Page for the Next Fax Only ceccccccceceeeeeeeees 7 8 Always Send a Cover Page cccccccccccceccccseeeeseeeeeeeeenees 7 8 Using a Printed Cover Pave sesiesnciestesecrencnces cetuacodsaetesacte 7 9 Overseas Mode sas ssassaxtucseaizccccetoetacuuestaetenseandianesdeadsesneamnadete 7 9 Delayed FAX Not Available for Color Faxes 7 10 Delayed Batch Transmission Not Available for Color Faxes 00 ceeeccceeeecee eens 7 10 Setting Up Polled Transmit Not Available for Color Faxes cccceeccccceeeeeceeeeee 7 11 A
104. nation You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press Black Fax Start See Storing One Touch Dial Numbers page 8 1 You store 555 on One Touch key 3 and 7000 on One Touch key 4 If you press One Touch 3 4 and Black Fax Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press One Touch 3 and then press 7 0 0 1 using the dialing pad If you must wait for another dial tone at any point in the dialing sequence store a pause at that point in the number by pressing Redial Pause Each key press adds a 3 5 second delay Broadcasting Not Available for Color Faxes Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Menu Set key you can include Groups One Touch locations Speed Dial locations plus up to 50 manually dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 162 different locations from the fax machine However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and t
105. nge the LCD See French Canada Only Language to Manual French Main Menu Submenu Options Descriptions Page O Z PE Changes for Daylight Savings Time automatically Selects dialing mode FRENCH SETUP RECEIVE Sets number of rings before fax machine answers in FAX ONLY or FAX TEL mode g Yeo D ooccocoe OorNW FIT RING TIME Sets the length of time for double ring in FAX TEL mode NUAN ooo EASY Receive fax RECEIVE messages without pressing the Start key SY ON Activate or deactivate 51 51 the fax machine from aremote location You can also personalize these codes AUTO Reduces the size REDUCTION of incoming fax images to fit on your paper 6 POLLING Sets up your fax RX machine to poll another fax machine Yy hot The factory setting option is shown in bold 4 4 ON SCREEN PROGRAMMING To access the menu press Menu Set gt gt gt A to accept Pew G en Ge G L Menu Selections 2 SETUP 1 CONTRAST Changes the SEND E lightness or darkness of a fax CD you are sending STANDARD Changes the FINE CY default setting of S FINE D fax resolution Main Menu Submenu Options Descriptions Page 2 FAX RESOLUTION PHOTO 3 DELAYED Sends documents 7 10 FAX later 7 i on 4 BATCH Sends all delayed a oe eter op See 5 REAL You can send a TIME TX ma E ies Mite using oO transmission NEXT FAX ONL
106. nsis niai 6 1 Basic Receiving Operations ccccceceesseceeeccceeeeceeeeeeeeeeeeeess 6 1 Choosing the Receive Mode sssssseesseeseseeeeseeeeeeees 6 1 To Select or Change Your Receive Mode 006 6 2 Seine Ring Delay ceson cen ener err ener ee 6 2 Setting the F T Ring Time For FAX TEL Mode Only 6 3 PTR a ca acerca be cs E E exec septa A 6 3 Printing a Reduced Incoming Fax Auto Reduction 6 4 Advanced Receiving Operations cccccccceeecceeeeeeeeeeeeeeeeeeees 6 5 Operation from Extension Telephones cccccsssseeeee 6 5 For FAX TEL Mode Onlly ccceesssssesseseesseeeeeeeeeseeeeeeees 6 5 Using a Cordless External Handset cccccceeeeeees 6 5 Changing the Remote Codes c ccssesseseesseeeeeeeeeeeeeeeeees 6 5 Printing a Fax in MeMr cccssesssssessseeesseeeseeeeseeseeeeees 6 6 PTI sre int ne act E E fasessiaee eases 6 6 Set ng Up Polling RCCL aiideveicasecsismstirasredsavstsinanneeiiie 6 6 Setting Up Sequential Polling Receive eee 6 7 Canceling a Scheduled JOD iricssisissuissisisisaissioneassinons 6 7 SCP CTO E ER 7 1 Belore Yon Begi enire 7 1 Using the ADF Automatic Document Feeder 7 1 Sending Faxes with Multiple Settings essen 7 2 Basic Sending Operations ccccccssseesseceeeeeceeeceeeeeeeeeeeeeeeess 7 2 MIME S Usados See A E EN EN P ET 7 2 FACT CSO Oil caer onesancea
107. number is already stored the LCD shows the current name stored there and then prompts you to either Press 1 to change the stored number OR Press 2 to exit without making a change Enter a new number and then press Menu Set If you want to erase the whole number press Stop Exit when the cursor is to the left of the digits The letters above and to the right of the cursor will be deleted If you want to change a digit use C or D to position the cursor under the digit you want to change and then type over it Follow the directions beginning at Step 4 in Storing One Touch Numbers and Storing Speed Dial Numbers AUTO DIAL NUMBERS AND DIALING OPTIONS T Setting Up Groups for Broadcasting Groups which can be stored on a One Touch key or a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Black Fax Start or Search Speed Dial the two digit location and Black Fax Start First yov ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 111 numbers to one large Group See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 Press Menu Set 2 3 3 Decide where you wish to store the Group AND Press a One Touch Key OR
108. od If the jammed paper is under the Print Head unplug the fax machine and then you can move the Print Head to remove the paper 3 Close the control panel cover and top cover Paper is jammed inside the front of the fax machine Pull the paper toward you TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 5 Paper is jammed inside the back of the fax machine If the paper rips the pieces of paper may get stuck inside the back of the machine Remove any paper from the multi purpose sheet feeder that is not jammed _ Paper Width Guide Open the Paper Jam Cover To loosen the paper slide the Paper Width Guide to the widest position Use tweezers to pull out the ripped pieces of paper Close the Paper Jam Cover If PAPER JAM occurs frequently install the Card Stock Support in the feeder and reload the paper Or try reloading the paper upside down 15 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE If You Are Having Difficulty with Your Fax Machine If you think there is a problem with your fax machine make a copy first If the copy looks good the problem is probably not your fax machine Check the chart below and follow the troubleshooting tips If you have any other problems visit us at http solutions brother com DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed Print and Horizontal If your copy looks good you probably had a bad connection with static or Streaks Top and Bottom of
109. oes not have an ON OFF switch Therefore it is very important that you have easy access to the main plug and the main socket to which the plug is connected in case the main power to the fax machine must be disconnected quickly Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service To protect your product against power surges we recommend the use of a power protection device Surge Protector IMPORTANT INFORMATION 14 4 Trademarks 14 5 The brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Copyright 2000 Brother Industries Ltd All rights reserved IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation Hammermill and JetPrin
110. on in which the exchanged Product was received and include a copy of proof of purchase bill of sale Retain your original accessory items and a copy of the return air bill signed by the courier Limitations Repair or replacement as described above is your sole and exclusive that is your only remedy if this Product is defective Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product t is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to you may
111. on that may occur FYI tips provide details about how the current operation interacts with other features Improper Setup alerts you to devices and procedures that are not compatible with the fax machine INTRODUCTION Test Sheet Procedure and Product Registration For USA Only After programming your Station ID please fill out the TEST SHEET included with your fax machine and then fax it to Brother s Automated Fax Response System as your first transmission This will verify that your fax machine is properly installed To receive a response be sure to set up your Station ID Setting Station ID page 5 2 In USA 1 877 268 9575 When your TEST SHEET is received a Confirmation Sheet and Product Registration form will be sent back to your machine Please fill out the form and return it to complete your registration INTRODUCTION 1 2 FAX 1800C Control Panel Overview Color ink a Phone amp Copier Speed Dial f 5 D Se he O d Fax h Liquid Crystal Display LCD The LCD displays messages to help you set up and operate your fax machine Shift Accesses the second number stored on each One Touch key 7 12 One Touch Keys These 6 keys give you instant access to 12 previously stored auto dial numbers Copy Keys For the Next Copy Only Options You can quickly and easily select temporary settings for the next copy only Color Copy Makes a full color copy Black Copy Makes a bla
112. or 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can answer the call on any extension phone in a separate wall jack on the same line as the fax machine See Operation from Extension Telephone page 6 5 Press Menu Set 2 1 2 Press to select how long the fax machine will ring to alert you that you have a voice call and then press Menu Set Press Stop Exit Now when a call comes in and the fax machine is set to FAX TEL mode all phones on this line will ring the number of times you selected in Ring Delay You can let the fax machine answer and detect if it s a fax or voice call If it s a fax call the fax machine prints the fax If it s a voice call the fax machine signals you with a double ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the double ringing the fax machine continues for the set time Easy Receive When you use this feature you don t have to press Black Fax Start when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset Your fax machine does the rest Selecting ON allows the fax machine to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SE
113. power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm ASSEMBLY AND CONNECTIONS 2 4 Connect the telephone line cord Connect one end of the telephone line cord to the jack on the fax machine and the other end to a modular wall jack Caution Operating the fax machine before you install the ink cartridges will permanently damage the print head Power Cord 3 f Telephone Line Cord Paper Wire Extension 2 5 ASSEMBLY AND CONNECTIONS Attach the plastic document support Plastic Document Support W Attach the plastic paper tray and then pull out the extension Caution Please attach the paper tray to prevent paper jams and maintain print quality ASSEMBLY AND CONNECTIONS 2 6 Attach the document wire extension Aa EE r Document Wire Extension 2 7 ASSEMBLY AND CONNECTIONS Loading Paper in the Multi Purpose Sheet Feeder Paper Cassette You can load up to 100 sheets of 20 Ib 75 g m paper if you use the plain paper See Paper Capacity of Multi purpose Sheet Feeder page 3 2 Fan the paper well Gently insert the paper Make sure the print side is toward you and the paper level is stacked below the paper guide line Paper Guide Line Press and slide the guide to fit the paper width ASSEMBLY AND CONNECTIONS 2 8
114. r every fax you send When the feature is OFF the report prints only when a transmission error prevented delivery NG If you typically send multiple faxes to the same destinations you may need more than the job numbers to know which faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember Press Menu Set 2 4 1 Press GP to select OFF amp OFF IMAGE ON or ON IMAGE and then press Menu Set Press Stop Exit Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the Steps in the previous section Press Menu Set 2 4 2 11 1 PRINTING REPORTS Press or to choose an interval and then press Menu Set If you choose 7 days the LCD prompts you to choose the day at which to begin the 7 day countdown Enter the time to begin printing in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 PM Press Stop Exit Using the Reports Key Five reports are available Prints the Help List so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive
115. r fax machine stores the received fax in memory Then it dials the fax number you ve programmed and forwards the fax message Press Menu Set 2 5 1 Press GP until the LCD shows cD FAX FORWARD and then press Menu Set The LCD prompts you to enter the fax number where faxes will be forwarded Enter the forwarding number up to 20 digits and then press Menu Set Press Stop Exit Programming Your Pager Number When Paging is selected your fax machine dials the pager number you ve programmed and then dials your Personal Identification Number PIN this activates your pager so you will know that you have a fax message in the memory Press Menu Set 2 5 1 Press a until the LCD shows PAGING and then press Menu Set Enter your pager phone number up to 20 digits followed by and then press Menu Set Do not include the area code if it is the same as that of your fax machine For example 1800555123 4 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 1 If your pager requires a PIN enter the PIN press press Redial Pause enter your fax machine telephone number followed by and then press Menu Set For example 1 2 3 45 Redial Pause 18005212846 _OR If you do not need a PIN press Redial Pause enter the fax number of your fax machine followed by and then press Menu Set For example Redial Pause 18005212846 Press Stop Exit You cannot change a Paging n
116. r fax machine will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your fax machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your fax machine See Easy Receive page 6 3 2 15 ASSEMBLY AND CONNECTIONS Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines and 2 If your fax machine is on Line 1 plug the fax machine into L1 of the triplex adapter If your fax machine is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter Installing fax machine External Two Line TAD and Two Line Telephone When you are installing an external two lin
117. ration Canada Ltd Brother or its Authorized Service Centers will repair this Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your wa
118. rint head several times after correcting the cartridge installation and before you start printing Once you open an ink cartridge install it in the fax machine and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty Warranty coverage does not apply to problems caused by the use of 3rd party ink or 3rd party ink cartridges Use only genuine Brother ink cartridges note If INK EMPTY shows on the LCD after you install the ink cartridges check to make sure the ink cartridges are installed correctly ASSEMBLY AND CONNECTIONS 2 12 Connecting the Fax Machine T 2 13 Connecting an External Telephone Although your fax machine has a handset you can connect a separate telephone or telephone answering device directly to your fax machine Connect the modular plug on the telephone s line cord to the jack labeled EXT on the back side of the fax machine Whenever this phone or TAD is in use the LCD displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax press Hook Hold The external telephone can be cordless Set the Receive Mode to FAX TEL See Using a Cordless Externa
119. rom the ADF that is not jammed Pull the jammed original out toward the front of the fax machine Press Stop Exit Original is jammed inside back of control panel Remove any paper from the ADF that is not jammed Open the control panel cover Pull the jammed original out toward the back of the fax machine Close the control panel cover Control Panel Ma vy j Cover re 7 x 4 QW i be TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 3 Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the fax machine Paper is jammed in the multi purpose sheet feeder Remove any paper from the multi purpose sheet feeder that is not jammed Pull up the jammed paper to remove it hot If it is difficult to pull the jammed paper try to pull it while holding down the Paper Release Lever amp Paper Release Lever howe To improve the reliability of paper feeding turn on Secure Feed mode by pressing the Shift and Hook Hold keys simultaneously The fax machine will then feed paper more securely but paper feeding will take a longer time To turn off the Secure Feed mode simultaneously press Shift and Hook Hold again 15 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the fax machine Open the control panel cover by lifting it toward you and then lift the top cover toward the back gt h a x 2 Remove the jammed A paper i j
120. rranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center
121. rtridge or the removed tape Peel in the direction away from you Opening Each color has its own correct position Match the colors of the ink cartridge covers First gently insert the Black ink cartridge and then press the cover down until it clicks Repeat Steps 4 to 6 to install each color ink cartridge After installing all ink cartridges close the top cover and control panel cover until they click into place Your fax machine will enter a head cleaning cycle for approximately four minutes Si O g oo LOSA Sp f Q o 2 11 ASSEMBLY AND CONNECTIONS Caution Make sure the paper is loaded in the multi purpose sheet feeder The LCD shows CLEANING After the cleaning cycle is finished the LCD shows PRESS FAX START Press Black Fax Start The fax machine starts printing the Print Quality Check Sheet only during initial ink cartridge installation The LCD shows C iS STEP Follow the instructions printed on the sheet Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the fax machine will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you mix the colors by installing an ink cartridge in the wrong color position you must clean the p
122. s another phone number on an existing phone line The Brother fax machine uses the new number to simulate a dedicated fax line Dual Access Not Available for Color Faxes Your fax machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your fax machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine s memory eliminating the need for creating cover pages manually extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your fax machine Fax Activity Report Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Not Available for Color Faxes Sends a fax received in memory to another preprogrammed fax number Fax Storage Not Available for Color Faxes You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval operations fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution 196
123. s copiers may stain your next document Use only recommended transparencies Recommended Paper for the FAX 1800C Plain Paper Xerox 4200 Inkjet Paper KODAK Premium Inkjet Paper Matte Glossy Paper JETPRINT PHOTO Graphic image paper Gloss Finish Transparencies 3M Transparency Film CG3410 howe The output quality depends on the paper type and paper brand Visit us at http solutions brother com and check the latest recommendations for paper that can be used with the FAX 1800C 3 1 PAPER Paper Capacity of Multi purpose Sheet Feeder Plain Paper Letter Executive 100 Sheets of 20 Ib Cut Sheet 75 g m Legal 100 Sheets of 20 Ib 75 g m Envelopes DL COM 10 CS Monarch If you want to load thick paper such as postcards index cards envelopes and glossy paper in the multi purpose sheet feeder you must first install the Card Stock Support in the feeder Paper Specifications for Multi purpose Sheet Feeder Cut Sheet Paper Weight Plain Paper 17 to 32 lb 64 to 120 g m Inkjet Paper Up to 32 1b 120 g m Glossy Paper Up to 40 lb 150 g m Postcard Up to 45 1b 170 g m Index card Up to 32 Ib 120 g m Thickness Plain Paper 0 003 to 0 006 inches 0 08 to 0 15 mm Inkjet Paper Up to 0 006 inches 0 15 mm Glossy Paper Up to 0 007 inches 0 18 mm Envelopes Up to 0 02 inches 0 52 mm Postcard Up to 0 009 inches 0 23 mm Index card Up to 0 006 inches 0 15 mm Sheet Feeder Up to
124. sending faxes 15 8 two line phone system 2 15 2 16 2 17 Using the Options Key 12 3 l 4 INDEX voice calls FAX TEL double ring 6 3 volume setting beeper 5 4 handset 5 6 amplify for hearing impaired 5 6 ring 5 4 speaker 5 5 Warranties 111 Canada vi Notice Disclaimer 111 USA iv World Wide Web i If you plan to receive fax messages while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient your wallet or organizer Keeping it handy will help you derive the full benefit reminder of the retrieval procedures Simply cut out the card and fold it to fit of your machine s forwarding paging and remote retrieval features Remote Retrieval Access Card D O ng ee Ao nee Q dn suey 9 YSIULY NOK USM SUTYORU LLJ INOA 49831 01 G SS G 0 6 SS puewwos e JaqUa sdaaq WOYs 7 1903Y p NOLLWH3dQ SLOWSY 1X3 sagessa ON Sdv0q ON l s aSessaur xe J daoq Suor ssaud XV POAIQOAI SASeSSaU JO Spuy A sTeUsIs uryoew xez mog ssad TAL XVA 6C IPOJ ssadoVy RAINY NOWY ssid QyL 4of uay INO JUS ATayeIpoUTUUT SIIMSUE IUTYLUI LLJ INK UAM Z 86 Sseld QUO Yono Fursn sUTYORUT xey e woy Joquinu xez nod piq OON SaMoNy ANYAG Qpod ssadoy PAVII 9Y BJoWsY Buisn SaseSsaull ON sdaaq j10YS s asessoul xe q d aq Suor Z 6 SSeld qavq ENEO ALETE ALOWIY SNLVLS NIAIJJJY 03H ea ee am Fold gt
125. sing the Receive Mode There are three different receive modes for your fax machine You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use FAX ONLY automatic receive FAX TEL fax telephone TAD ANSWER MACH external telephone answering device MANUAL manual receive The fax machine automatically answers every call as a fax The fax machine controls the line and automatically answers every call If the call is a fax it will receive the fax If the call is not a fax it will ring double ring for you to pick up the call The external TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed You control the phone line and must answer every call yourself For dedicated fax lines You cannot receive a voice call but you can call out You cannot have an answering machine on the same line even if itis ona separate wall jack on the same line You cannot use the telephone company s Voice Mail in this mode Use this mode if you have an external answering machine on your phone line Use this mode when you are using a computer modem on the same line or if you receive very few fax messages You can also use this mode with Distinctive Ring In FAX TEL mode you must set the Ring Delay and F T Ring Time If you have extension phones on the line keep the Ring
126. swers The speaker works only one way the other party won t be able to hear you unless you pick up the handset To hang up replace the handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 Press Search Speed Dial To search for numbers alphabetically by name enter the first letter of the name and then press C or D OR To search for numbers numerically by One Touch and Speed Dial numbers press OF gt When the LCD shows the name you want to call press Black Fax Start If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset When the call is over hang up 8 4 AUTO DIAL NUMBERS AND DIALING OPTIONS One Touch Dialing Pick up the handset OR Press Hook Hold When you hear a dial tone press the One Touch key of the location you want to call See Storing One Touch Dial Numbers page 8 1 To dial One Touch numbers 6 to 12 hold down Shift as you press the One Touch key If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you try to use a One Tou
127. t your fax messages forwarded up to 20 digits followed by You cannot use and as dial numbers However if you want to store a pause press After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When you hear the beep immediately enter your Remote Retrieval Access Code 159 When you hear two short beeps use the dial pad to press 9 5 4 Enter the new number of the remote fax machine where you want your fax messages forwarded up to 20 digits followed by You cannot use and as dial numbers However if you want to store a pause press After you hear your fax machine beep hang up REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 5 Printing Reports FAX Settings and Activity Two reports require initial setup in the Menu table Transmission Verification Report and Fax Activity Report For initial setup Press Menu Set 2 4 1 OR Press Menu Set 2 4 2 Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful OK If you select ON or ON IMAGE the report will print fo
128. t Fax MAC DINGS essen aaea 1 5 Custom Feattres rcsereaisadenriacinsivoasanebeeentbeneedceeetananieansisnbastinomweaene 1 5 Do You Have Voice Mail on the Phone Line 1 5 Why Should There Be Trouble 0 0 0 0 ccccceceeeeeeees 1 5 How Can You Avoid Possible Problems 1 5 Fax Tones and Handshake ssssseseseeeeeeeeeeeeeeeeeees 1 5 ECM Error Correction Mode cccccccseecscsesseesseseenees 1 6 L Assembly and Connections sssessssssooesssssooeesesssooessesose 2 1 Packin Lib fersieren A aaia 2 1 Choosing a LOCAatION cccseeeeeseeeessesssesseseesseeceeececeeeeeeseeeeeeess 2 2 PSS UMM OI sar cs artiste E E E R 2 3 Removing the Protective Yellow Bat ccccceeeeeeeeees 2 3 Setting Up the Fax Machine scissccasdecsinetanecvdivelaeeesmapianecten 2 4 Loading Paper in the Multi Purpose Sheet Feeder Paper CdS SCM precisi EE 2 8 Installing the Ink Cartridges cccsseeeseeeeeseeesseseseeeeeeeees 2 9 O EE EE 2 11 Connecting the Fax Machine ccccccccceecceeecceeececeeeeeeeeeeeees 2 13 Connecting an External Telephone 0 s0eeeeeeeees 2 13 Connecting an External Telephone Answering Device TAD cccccccceeccceeeeeeeeeeeeeeeeees 2 13 SEUEN S esli 2 13 COMME CHONG cereis aen ERE 2 14 Recording Outgoing Message OGM cccccceeeeees 2 15 Special Line Considerations cccccccccceccccceceeeeeeeeeaeeeees
129. t PHOTO are a registered trademark of International Paper All other brand and product names mentioned in this manual are registered trademarks of their respective companies IMPORTANT INFORMATION Troubleshooting and Routine Maintenance Troubleshooting IMPORTANT For technical and operational assistance you must call the country where you purchased the fax machine Calls must be made from within that country Error Messages As with any sophisticated office product errors may sometimes occur If this happens your fax machine often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems by yourself If you need additional help call the Brother fax back system In USA 1 800 521 2846 In Canada 1 800 681 9838 1 514 685 5381 In Montreal Or visit us at http solutions brother com ERROR MESSAGES ERROR MESSAGE CAUSE ACTION CHECK An ink cartridge is not installed properly Re install the ink seating it properly See CARTRIDGE page 15 16 CHECK Original was not inserted or fed properly or See page 15 3 ORIGINAL document was longer than about 40 inches 90cm CHECK PAPER Your paper is not the correct size Reload the correct size of paper and then SIZE press Black Fax Start CHECK PAPER Fax machine is out of paper Add paper and then press Black Fax Start COMM ERROR Poor phone line quality caused a Try the call again
130. tatement As an ENERGY STAR Partner Brother Industries Qre yy Ltd has determined that product meets the ENERGY STAR guidelines for energy efficiency 14 3 IMPORTANT INFORMATION Important Safety Instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet
131. tions Page OPT OF NO OF COPIES 01 Enter the number of copies 12 3 COPIES 01 OPT PAPER PLAIN INK JET Identify the type of paper in the TYPE GLOSSY 4 COLOR or multi purpose sheet feeder 3 COLOR TRANSPARENCY OPT PAPER LETTER LEGAL A4 Specify the size of paper SIZE POST CARD 4 X6 OPT QUALITY OPT QUALITY NORMAL BEST FAST Select the Quality the Select the Quality 12 24 OPT BRIGHTNESS Select the degree of Brightness OPT ELG RDC 50 78 LGL gt LTR Select one a fixed reduction or 94 A4 gt LTR 100 enlargement ratio or enter a 104 EXE gt LTR 150 percentage between 25 and 200 ZOOM 400 1 CLEANING BLACK CYAN These two colors are cleaned together YELLOW MAGENTA These two colors are cleaned together All four colors are cleaned Color Cop Make a color copy 12 1 y Black Copy __ Makea black amp white copy Reports 1 HELP LIST Press Shift and Ink together to Shift Ink 2 AUTO DIAL access the Reports menu 3 FAX ACTIVITY 4 TRANSMISSION 5 USER SETTINGS 4 8 ON SCREEN PROGRAMMING Keys Options Descriptions Receive FAX ONLY Select the machine s Receive Mode FAX TEL Mode TAD ANSWER MACH MANUAL Fax STANDARD Black amp white color Resolution FINE Black amp white color S FINE Black amp white only Black amp white only Send the fax in color if receiving 7 4 machine has this feature 7 3 Color Fax Start Black Fax Send the fax in black amp wh
132. to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter fax number and then press Black Fax Start If you are sending a color Fax the fax machine will send it in real time even if REAL TIME TX is set to OFF Checking Job Status Check which jobs are still waiting in memory to be sent If no jobs are waiting the LCD shows NO JOB WAITING See Canceling a Job in Memory page 7 6 Press Menu Set 2 6 If you have multiple jobs waiting press to scroll through the list Press Stop Exit SETUP SEND Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit or faxes waiting in Memory to be sent See Checking Job Status page 7 5 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no jobs are waiting the LCD shows NO JOB WAITING If you have more than two jobs waiting press T to select the job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit SETUP SEND 7 6 Advanced Sending Operations 7 7 Composing Electronic Cover Page The cover page is generated at the receiving party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory If you re dialing man
133. ttings OR Press 2 to fax Enter the fax number Press Black Fax Start Receiving Faxes Select Receive Mode Press Receive Mode to select FAX ONLY FAX TEL TAD ANSWER MACH or MANUAL If you select FAX TEL make sure to set Ring Delay and F T Ring Time Manual Reception Pick up the handset Press Black Fax Start if you hear fax tones beeps When the LCD shows RECEIVING replace the handset vii viii Storing Numbers Storing One Touch Dial Numbers Press Menu Set 2 3 1 Press the One Touch key where you want to store the number Enter a number up to 20 digits and then press Menu Set Enter a name or leave it blank and then press Menu Set Press Stop Exit Storing Speed Dial Numbers Press Menu Set 2 3 2 Enter a two digit Speed Dial number and then press Menu Set Enter a number up to 20 digits and then press Menu Set Enter a name or leave it blank and then press Menu Set Press Stop Exit Telephone Operation One Touch Dialing Speed Dialing Pick up the handset OR Press Hook Hold and listen for a dial tone When you hear the dial tone press the One Touch key of the location you want to call OR Press Search Speed Dial press then press the two digit Speed Dial number If you pressed Hook Hold to dial pick up the handset when the other party answers To hang up replace the handset Search Speed Dial Press Search Speed Dial
134. u Set to select it Press for space amp Press for ee ee CO PressO for EAEEICEOO INITIAL SETUP The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your fax machine complete the steps described on page 5 2 0 If you do not enter a fax number no additional information can be entered Setting the Ring Volume Press Menu Set 1 5 1 Press select OFF LOW or HIGH and then press Menu Set Press Stop Exit OR You can adjust the ring volume when your fax machine is idle You can turn the ring OFF or you can select a ring volume level Press o to adjust the volume level With each key press the fax machine rings so you can hear the active setting as the LCD shows it Each key press changes the volume The new setting will remain until you change it again Setting the Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or
135. ually the name is left blank The cover page indicates your Station ID and the number of pages you re sending If you have Cover page Setup set to ON the number of pages remains blank Menu Set 2 2 7 See Setting Station ID page 5 2 You can select a comment to include on your cover page Instead of using one of the comments above you can enter up to two customized messages each 27 characters long Use the chart on page 5 3 to help enter characters See Composing Your Own Comments below Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message features will change the default settings Composing Your Own Comments You can set up two custom comments Press Menu Set 2 2 8 Press to choose position 5 or 6 for your customized comment and then press Menu Set Use the dial pad to enter your customized comment and then press Menu Set See Entering Text page 5 3 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR FPress 2 to exit SETUP SEND Cover Page for the Next Fax Only Make sure the Station ID is set up see page 5 2 This feature does not work without the Station ID You can set the fax to send a cover page with a particular document This cover page will in
136. umber or PIN remotely Press Redial Pause for each 3 5 second delay as needed Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval functions The LCD will indicate when you have a fax stored in memory Press Menu Set 2 5 2 The LCD prompts you to choose a fax setting Press a to select ON or OFF and then press Menu Set Press Stop Exit If there are faxes in memory when you CEASE turn the Fax Storage OFF the LCD C 7 Ee prompts you to erase any faxes in memory If you press 1 all fax data is erased and Fax Storage is turned off If you press 2 data is not erased and Fax Storage remains on See Printing a Fax in Memory page 6 6 Backup Print If you ve set FAX STORAGE to ON your fax machine automatically prints faxes as they are received into memory This is a safety feature in case the power goes out so you won t lose your messages 10 2 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES Changing Remote Retrieval Access Code Enter your Remote Access Code when the fax machine picks up your call so you can access features remotely The access code is preset to 1 5 9 but you can change this See Operation from Extension Telephones page 6 5 Press Menu Set 2 5 3 Enter a three digit number from 000 to 999 and then press Menu Set The cannot be changed Do not use
137. ur Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product Visit us at http solutions brother com You can check here for Brother Printer Driver updates For Customer Service In USA 1 800 284 4329 voice 1 908 575 8790 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 800 853 6660 voice 1 514 685 4898 fax 1 514 685 6464 voice In Montreal Dealers Service Centers For USA Only For the name of a Brother authorized dealer or service center call 1 800 284 4357 Service Centers For Canada Only For service center addresses in Canada call 1 800 853 6660 BROTHER NUMBERS i Ordering Accessories and Supplies IMPORTANT For technical and operational assistance you must call the country where you purchased the fax machine Calls must be made from within that country For best quality results use only genuine Brother accessories available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of Brother accessories and supplies available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com
138. ur fax machine will read the original into memory and then start sending faxes to the numbers you entered Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold Press Hook Hold to place a call on Hold You can replace the handset without disconnecting the call Pick up the fax machine handset Picking up an extension handset will not release the call from Hold Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the fax machine will redial automatically up to three times at 5 minute intervals AUTO DIAL NUMBERS AND DIALING OPTIONS 8 7 8 8 Tone Pulse If you have pulse dialing service but need to send tone signals for example for telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset Press Any digits dialed after this send tone signals When you hang up the fax machine returns to pulse dialing service AUTO DIAL NUMBERS AND DIALING OPTIONS Telephone Services Custom Features T Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by so
139. uto Dial Numbers and Dialing Options 00 8 1 Storing Numbers for Easy Dialing ccccceceeceeeeeeeeeeeeeeees 8 1 Storing One Touch Dial Numbers 00eeeeeeeeeeeees 8 1 Storing Speed Dial Numbers sssssseeeseeeeeeeeeeeeeees 8 2 Changing One Touch and Speed Dial Numbers 8 2 Setting Up Groups for Broadcasting cseeeeeeeeeeeeeees 8 3 Dial PHOS cisscrcieceetncaseserccncncsaoisncsanediuendaesbalastesasmebonectentadees 8 4 Manual Dialing ccessessesssssesessesessesesseeeceeeeceeeceeeeeeees 8 4 OO UIP Ei casero arta tianis E N 8 4 One Touch Digi ey isdccsieczcntved sotecnisaoosncedenssassareeseanssacasuacds 8 5 Pe EN a tea A E EEE toate ada taleiel 8 5 Access Codes and Credit Card NumbefS ccccccceecees 8 6 Broadcasting Not Available for Color Faxes 0 0 8 6 PP UNS S AREE P E A E E sheen E A P A E 8 7 PE E E E E E A 8 7 Pax Redile aa E A 8 7 Tone PUSE a E EEE 8 8 Telephone Services scsssescecsssescccceanscessaaswecscaanesencaassscscetss 9 1 RUS OT A AUT CS sace luianis AEA EAEAN DESDE 9 1 Dis nctiye RNg oss ates isnnovahosnncnvasedoasyastsinordaactancdbdsosaqndeteacetasndtccais 9 1 What Does Your Telephone Company s Distinctive Ring DO0 seeseseeseereeseesssserssssssssssssssss 9 1 What Does Brother s Distinctive Ring Do 9 1 Do You Have Voice Mail cccccccccccc
140. vicinity of the leak For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunications line cord ASSEMBLY AND CONNECTIONS 2 2 Assembly Removing the Protective Yellow Bar Open the control panel cover by pulling it Top Cover toward you and E then lift the top cover toward the back Control Panel Cover 2 Pull the protective yellow bar out of the machine Caution Do not throw away the protective yellow bar You will need it for future transportation 3 Close the top cover and then close the control panel cover 2 3 ASSEMBLY AND CONNECTIONS Setting Up the Fax Machine Connect the handset Connect the curled handset cord to the fax machine and the other end to the handset Connect the power cord There is no ON OFF switch When you plug in the power cord the power goes on and the LCD shows Ay WARNING The fax machine must be grounded using a 3 prong plug Since the fax machine is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your fax machine on when you connect it to a telephone line Similarly you can protect yourself when you want to move your fax machine by disconnecting first the telephone line and then the power cord Lightning and
141. wer If there is still no answer check the telephone line cord connection If there is no ringing when you call your fax machine call your telephone company to check the line There is no dial tone on the handset Press Hook Hold OR Lift the handset If you hear no dial tone check telephone line cord connections at the fax machine and wall jack Check that the handset curled cord is connected to the fax machine s handset jack Test the jack with another single line telephone If no dial tone on the wall outlet call your telephone company Sending Faxes Poor Transmission Quality Try changing your resolution to FINE or S FINE Make a copy to verify your fax machine s scanner operation Transmission Verification Report There is probably temporary noise or static on the line Try sending the fax says Result NG again If the problem continues call the telephone company to check your phone line Vertical Black Lines When Sending If the copy you made shows the same problem your scanner is dirty See Cleaning the Scanner page 15 15 Handling Incoming Calls Fax Machine Hears Voice as CNG If your fax machine is set to Easy Receive ON it is more sensitive to Tone sounds Your fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to OFF See Eas
142. wn in the ADF Enter the fax number using the dial pad One Touch Speed Dial or Search See Speed Dialing page 8 5 Press Black Fax Start SETUP SEND T Color Fax Transmission Your fax machine allows you to transmit a color fax Place the original face down in the ADF Enter the fax number using the dial pad Speed Dial or Search Press Color Fax Start When you are sending a color fax the fax machine starts sending the fax without scanning the original into memory Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the fax machine will automatically redial up to three times at 5 minute intervals Dual Access Not Available for Color Faxes You can scan up to 50 documents into the fax memory even while the machine is receiving or sending another fax from memory You can set temporary settings for each fax you re scanning except Polling If you try to scan and store a 51st fax the fax machine will send it immediately without storing it in memory If you get a OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel scanning If you get a OUT OF MEMORY message while scanning a subsequent page you can press Black Fax Start to transmit the pages s
143. x 203 dpi It is used for small print and graphs gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or Speed Dial location for Broadcasting Ink button Cleans the print head and or resets the ink dot counter after replacing an ink cartridge Interval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the fax machine that shows interactive messages during On Screen Programming The LCD shows the date and time while the machine is idle manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin transmission Menu Mode The programming mode for changing the settings for your fax machine Next Fax Reservation Dual Access accepts the next original in the ADF for real time transmission while the Memory is full One Touch Keys on the fax machine control panel where you can store numbers for easy dialing Out of Paper Reception Receives faxes into the fax machine s memory when the machine is out of paper GLOSSARY G 2 Overseas mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax machine to call your pa
144. y Receive page 6 3 Transferring a Fax Call to the Fax If you answered at the fax machine press Black Fax Start and hang up Machine immediately If you answered at an extension phone press your Fax Receive Code default setting is 951 When your fax machine answers hang up Custom Features on a Single Line If you have Call Waiting Call Waiting Caller ID Ring Master Voice Mail an alarm system or any other custom feature on a single phone line with your fax machine it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended 15 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to Improve Print Quality Cleaning the Print Head Clean the print head if you get a horizontal line in the text or graphics on your printed pages There are two print heads each contains two print cartridges You can clean either black and cyan yellow and magenta or all four colors by using Ink Caution Do NOT clean the print head by touching

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