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Sharp UX-P410 User's Manual

1. Speaker 1 Press amp 2 Press or until the displ b D paisa lay Display SPEAKER HIGH shows the desired volume level n e Press amp again to turn off the SPEAKER MIDDLE speaker SPEAKER LOW 22 Volume Adjustment 9 Es 8 no i Ringer 1 Press D or D Display Make sure amp has not been pressed RINGER HIGH and a document is not loaded in the feeder RINGER MIDDLE e The ringer will ring once at the selected level then the date and time will reappear in the display RINGER LOW Hn RINGER OFF OK 2 If you selected RINGER OFF OK START MEMORY press E 23 Flash Select Setting for PBX Flash Select Setting for PBX 24 Note This setting is normally only used in Germany In other countries you can try changing the setting if you encounter difficulty with the default setting If your fax machine is connected to a PBX and the PBX uses the Flash method to connect to an outside line you must select the appropriate Flash Select setting depending on whether your PBX line is a normal telephone line or a high speed line such as ISDN Press e once and D once Display OPTION SETTING 4 Press e once and D 6 times FLASH SELECT gt Press e once 1 SHORT TIME Select 1 SHORT TIME if your PBX The display briefly shows line is a normal telephone line your selection then Select 2 LONG TIME if your PBX line is a high speed line STOP 5 Pre
2. nasaan aeaea 46 Substitute Reception to Memory llllsslllsesns 48 4 Making Copies 49 5 Answering Machine Connection 51 Connecting an Answering Machine llle eere 51 Using the Answering Machine Connection 52 Optional A M Mode Settings 00 lesser 53 Table of Contents Table of Contents 6 Special Functions 57 Caller ID Requires Subscription to Service 57 Blocking Reception of Unwanted Faxes 20000 62 Polling Requesting a Fax Transmission lisse 63 PBX operations sso cere SF ee ee ett UN Rer an ee EUER 64 7 Printing Lists 65 8 Maintenance 68 9 Troubleshooting 71 Problems and Solutions llis 71 Messages and Signals 00 00 cece eee eee 76 Clearing Paper Jams 00 eee ee 79 Quick Reference Guide 81 Index 82 A Look at the Operation Panel o fe RESOLUTION HELP n MODE lt gt R v LU POLL HOLD e TEL FAX A M Plain AN Facsimile E31 Co gt of REDIAL HELP key Press this key to print out the Help List a quick reference guide to the operation of the fax machine RESOLUTION RECEPTION MODE key When a document is in the feeder press this key to adjust the resolution for faxing or copying page 27 At any other time press this key to select the reception mode an arrow in the display will point to the currently selected reception mode pag
3. 5 The display briefly shows 4 Enter the desired number any number your selection then from 0 to 9 Example 3 3 l TRANSACTION gt 5 Press STOP to return to the date and time display Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 47 D E a D o D ra e Substitute Reception to Memory Display 1 Press e once and J once OPTION SETTING 2 Press e once and D 3 times RECEIVE RATIO 4 3 Press once 1 AUTO 2 100 The display briefly shows 4 Press to select AUTO or 2 to your selection then select 100 PRINT CONTRAST 5 Press to return to the date and time display Substitute Reception to Memory 48 In situations where printing is not possible such as when your fax runs out of paper the imaging film needs repl
4. START MEMORY D say FUNCTION r 3 Press once and D twice Display ENTRY MODE 4 Press e once and D once DATE amp TIME SET p Press e once The currently set date appears example DATE 15 02 2003 Enter a two digit number for the day 01 to 31 Example the 5t 0 5 M DATE 05 02 2003 e To correct a mistake press Ca to move the cursor back to the mistake and then enter the correct number 19 Setting the Date and Time 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 0 G w DATE 05 01 2003 6 Enter the year four digits The currently set time appears example example 2003 2 8 G 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 example 025 8 8 2 3 8 Press VEU to start the clock B gt ANTIJUNK 9 Press to return to the date and time display 20 Setting the Reception Mode e S amp g 7 Setting the Reception Mode ila Your fax has four modes for receiving incoming faxes FAX mode Select this mode when you only want to receive faxes on your line The fax machine will automatically answer all calls and receive incoming faxes TEL mode This mode is the most convenient for receiving phone calls Faxes can also be received however all calls must fir
5. With the power kept continuously off the life of the battery is about 5 years If the battery dies have your dealer or retailer replace it Do not try to replace it yourself Sending a Fax by Automatic Dialling Editing and clearing auto dial numbers If you need to make changes to a previously stored auto dial number or clear a number follow these steps Faxes Display NEW NUMBER gt p 2 Press D or D until the number you wish to edit or clear appears in the display 3 Press once 1 EDIT 2 CLEAR 4 Select EDIT or CLEAR EDIT CLEAR 2 e f you selected CLEAR go to Step 8 1 Press once and j once D E o en o 69 ai 5 you selected EDIT make the desired changes to the number e Press Gs or e to move the cursor to the digit or digits you wish to change and then enter the new digit The new digit will replace the old digit f you do not wish to change the number go directly to Step 6 6 START MEMORY Press 7 Make the desired changes to the name e Press c or e to move the cursor to the letter or letters you wish to change and then press the appropriate number key repeatedly until the desired letter appears see Step 5 on page 32 The new letter will replace the old letter e f you do not wish to change the name go directly to Step 8 33 Sending a Fax by Automatic Dialling 8 START MEMORY Press 9 Return to Step 2 to edit or clear another number or pre
6. 79 This may occur if the other fax machine doesn t respond properly when you attempt to send the document Sending a Fax by Automatic Dialling Sending a Fax by Automatic Dialling You can store up to 30 fax or phone numbers in the machine for automatic dialling Auto dial numbers are dialled by pressing e until the desired number Faxes D E o en o ep ai START MEMORY appears in the display and then Storing fax and phone numbers for automatic dialling Display FUNCTION p ay 1 Pr n n nce Ha O dina e SES NEW NUMBER p 2 Press S once ENTER FAX 3 Enter the fax or voice number by pressing the number keys Up to 32 digits can be entered Note A space cannot be entered s x e To clear a mistake press O e f a pause is required between any of the digits to access a special service A FUNCTION or an outside line press e The pause appears as a hyphen Several pauses can be entered in a row e f you are on a Flash type PBX and are storing a number for an outside line FUNCTION t press RO press e to insert a pause and then enter the fax or voice number When you dial the auto dial number you will automatically dial out without the need to press the RO key e f you are on a PBX that requires dialing a number to dial out and are to FUNCTION storing a number for an outside line enter the number press e insert a pause and then enter the number of the
7. Handset cord Telephone Imaging film line cord initial starter roll S mre gu a S sy d Co a Points to keep in mind when setting up Do not place the machine near heaters or air conditioners Keep dust away from Keep the area the machine around the machine clear Do not place the machine in direct sunlight About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections Connections Connecting the handset Connect the handset as shown and place it on the handset rest The ends of the handset cord are identical so they will go into either socket Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive faxes manually Connecting the power cord Plug the power cord into a 230 V 50 Hz earthed 3 prong AC outlet Caution The power outlet must be installed near the equipment and must be easily accessible The machine does not have a power on off Switch so the power is turned on and off by simply plugging in or unplugging the power cord 10 Connections Es S N oe Connecting the telephone line
8. feed into the machine starting from the bottom page If you need to send or copy more than 10 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feeding or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Insert the document face down in the document feeder The top edge of the document should enter the feeder first e READY TO SEND will appear in the display 26 Adjusting the Resolution and Contrast 3 Adjust the resolution and or contrast settings as explained in Resolution and Contrast below then dial the receiving machine as explained on page 29 Faxes D E o Cc o ep ai Adjusting the Resolution and Contrast If desired you can adjust the resolution and contrast before sending a document The default resolution You must adjust the setting is STANDARD settings each time and the default contrast you don t want to use setting is AUTO the default settings Note The resolution and contrast settings are only effective for sending a document They are not effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This
9. page 29 Left and right arrow keys Auto dial numbers When sending a fax or making a phone call press these keys to scroll through your auto dial numbers page 34 the REVIEW CALLS list only available if you have Caller ID page 59 and the last number dialled redial page 36 FUNCTION key settings Press the right arrow key after scrolling with the up and down arrow keys to select a FUNCTION key setting FUNCTION key Press this key followed by the arrow keys to select special functions and settings Monitoring phone conversations When speaking through the handset you can press amp to allow a third person to listen to the conversation through the speaker To turn off the Speaker press the key again To adjust the volume of the speaker when monitoring a conversation press D for high or D for low the volume setting reverts to low each time the handset is replaced Note that the speaker cannot be used for speaking it is only for listening To avoid feedback a loud howling sound be sure to turn off the speaker press amp once again before you replace the handset 1 Installation Unpacking Checklist Before setting up make sure you have all of the following items If any are missing contact your dealer or retailer em Q Es S 2 s Paper tray Paper tray Operation Gears 2 Extension extension manual telephone adapter RN Q 25 Qj SD Handset
10. report is printed out automatically after an operation is completed to allow you to check the result Your fax machine is set at the factory to print out the report only when an error occurs The Transaction report cannot be printed on demand Headings in Transaction Report SENDER RECEIVER START TX RX TIME PAGES NOTE The name or fax number of the other machine involved in the transaction If that machine does not have an ID function the communication mode will appear for example G3 The time at which transmission reception started Total time taken for transmission reception Number of pages transmitted received One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E 0 to COM E 7 A telephone line error prevented the transaction See Line error on page 71 CANCEL The transaction was cancelled because the STOP key was pressed no document was in the feeder or the other machine requested transmission using a function which your fax machine does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how the
11. 2 Set your answering machine to auto answer Your answering machine must be set to answer on a maximum of two rings If not you may not be able to receive faxes sent by automatic dialling Note If your answering machine has a remote retrieval function make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone see page 47 If they are the same entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated Optional A M Mode Settings How answering machine mode operates While you are out all of your incoming calls will be answered by your answering machine and its outgoing message will play Voice callers can leave a message During this time your fax will quietly monitor the line If your fax detects a fax tone or a duration of silence greater than four seconds it will take over the line and begin reception If the connection is not good or there is noise on the line the answering machine and or fax machine may not respond properly The call counter on your answering machine may indicate that voice messages were received when only fax messages were received To prevent the fax from taking over the line and beginning reception if you call in from an external phone or answer on an extension phone press any three keys other than the code to activate fax reception 5 3 and 3 on the dia
12. ART MEMORY Press Press e or e until the name of the number appears in the display if no name was stored the number will appear Press D to select the number Repeat Steps 3 and 4 for each of the other locations to which you wish to send the fax maximum of 20 e To check your selected locations press D to scroll through them To delete a location scroll to the location and then press Sending a Fax From Memory 6 PE START MEMORY When you are ready to begin transmission press e A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again Faxes D E o e o op SS Memory transmission You can also send a fax through memory when sending to a single location This is convenient when sending to locations where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations TART MEMORY To send a fax through memory load the document press and then dial using one of the following methods TART MEMORY Press the number keys to enter the fax number and press lt gt Press S repeatedly to select an auto dial number and press START MEMORY START MEMORY Press c once to select the last number dialled and press If the memory bec
13. NTER 00 15 00 E ORS 4 Entera 2 digit number from 01 to 15 The display briefly shows is for the number of seconds of the delay VOU Soleclon then i or enter 00 to turn off the function ON A M FAILURE p Example 5 seconds 0 5 5 Press STOP to return to the date and time display 55 Optional A M Mode Settings On A M Failure 56 When this function is turned on your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time This ensures that you will receive fax messages even if the answering machine s tape fills up or the answering machine is not turned on This function has been turned off at the factory If you want to turn it on follow the steps below Note When this function is turned on make sure that the answering machine is set to answer on 4 rings or less If it isn t the fax will always answer first preventing callers from leaving voice messages Press e once and 1 once OPTION SETTING p Press amp once and Y 6 times ON A M FAILURE gt J 7 o m Press e once 1 YES 2 NO The display briefly shows Press to turn on the function or your selection then A 2 to turn it off FLASH SELECT y Press to return to the date and time display 6 Special Functions Caller ID Requires Subscription to Service Note The Caller ID function is not available in some countries If you subscribe to a caller iden
14. SHARP MODEL UX P410 FACSIMILE OPERATION MANUAL FACSIMILE IN THIS BOX Printing Lists Maintenance Troubleshooting 1 Installation IMPORTANT 2 Sending Faxes PLEASE KEEP THE EXTERNAL amp INTERNAL PACKAGING SAFE 3 Receiving Faxes 4 Making Copies PLEASE DO NOT THROW IT AWAY 5 Answering Machine Connection IN THE UNLIKELY EVENT OF A HARDWARE FAILURE OUR 6 Special Functions REPAIR CENTRE WILL ASK YOU TO PUT YOUR SHARP 7 8 9 THANK YOU FOR YOUR ASSISTANCE MAINS PLUG WIRING INSTRUCTIONS This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse cover under no circumstances should the plug be used without the fuse cover fitted In the unlikely event of the socket outlet in your home not being compatible with the plug supplied cut off the mains plug and fit an appropriate type observing the wiring code below DANGER The fuse from the cut off plug should be removed and the plug should be disposed of in a safe manner Under no circumstances should the cut off plug be inserted into a socket outlet as a serious electric shock may occur If you are not sure how to do this get help from a qualified electrician IMPORTANT The wires in this mains lead are coloured in accordance with the following code GREEN AND YELLOW Earth BLUE Neutral BROWN Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying t
15. acement or the paper jams incoming faxes will be received to memory When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with ADD PAPER amp PRESS START KEY or CHECK FILM CHECK COVER CHECK PAPER JAM When you add paper TART MEMORY F and press gt replace the imaging film or clear the jam the stored documents will automatically print out Caution When documents are stored in memory do not turn the power off This will erase all of the contents 4 Making Copies Your fax machine can also be used to make copies Single and multiple copies up to 99 per original can be made 1 Load the document face down RESOLUTION e If desired press FFFPIOSNOPE to set the resolution and or contrast The default resolution setting for copying is FINE READY TO SEND 2 If desired select an enlarge reduce setting and or select the number of copies per original e ENLARGE REDUCE Press D or D until the desired setting appears in the display Settings are 100 125 135 50 73 88 94 and AUTO The default setting is 100 Example Press D twice M RATIO 125 e Number of copies per original Press the number keys to enter a number from 1 to 99 The default setting is 1 Example Press 5 for five copies A s COPY 3 When you are ready to begin copying press Cu If MEMORY IS FULL appears If the memory becomes full while a docum
16. automatically returned to the original caller as soon as the third party hangs up Transferring calls 64 1 During the telephone conversation press RO This puts the other party on hold When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred e f the other party does not answer press RO again to return to the original caller 7 Printing Lists You can print lists showing settings and information entered in the fax machine The lists are described below To print a list follow these steps Display 1 Press 5 once and once O D LISTING MODE p A 2 Press e once TEL LIST E 3 Press D or D until the desired list appears in the display 4 Press once PRESS START KEY 5 START MEMORY A Press to print the list Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling Setup List This list shows your current selections for the FUNCTION key settings The list also shows your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Caller ID List Lists This list shows information about your 30 most recent calls This list is only available if you are using the Caller ID function D s E n N 65 Printing Lists Transaction Report 66 This
17. chine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the machine where people may walk on the power cord This machine must only be connected to a 230 V 50 Hz earthed 3 prong outlet Connecting it to any other kind of outlet will damage the machine and invalidate the warranty Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Never install telephone wiring during a lightning storm Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations Never touch bare telephone wires or terminals unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during a
18. cord Insert one end of the line cord into the socket on the back of the machine marked TEL LINE Insert the other end into a wall telephone socket Be sure to insert the line into the TEL LINE socket Do not insert it into the TEL SET socket Comments The fax machine is not designed for use on a line which has call waiting call forwarding or certain other special services offered by your telephone company If you attempt to use the fax machine in conjunction with any of these services you may experience errors during transmission and reception of facsimile messages The fax machine is not compatible with digital telephone systems If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most electronics shops 11 Connections Attach the paper tray and paper tray extension Attach the paper tray Attach the paper tray extension Insert horizontally and rotate up Note The paper tray extension has a top side and a bottom side If you cannot insert the tabs into the holes turn the support over Extension phone optional If desired you can connect an extension phone to the TEL SET socket on the fax To connect an answering machine to your fax see page 51 1 Remove the seal covering the TEL SET socket 2 Connect the exten
19. d Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number In this case when a voice call or a fax transmission comes in from the number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the caller ID service before the second ring To use this function enter the number that you wish to block as explained in Blocking Reception of Unwanted Faxes see page 62 Only one number can be blocked we 6 oe ELO 09 Mf m b x LL 61 Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes 62 The Anti Junk Fax function allows you to block reception of faxes from a party that you specify This saves paper by not printing out unwanted junk faxes To use this function follow the steps below to enter the fax number from which you do not wish to receive faxes One fax number can be entered FUNCTION EIS get Press once and D twice T ENTRY MODE p Press e once and D twice ANTI JUNK Press e once 1 SET 2 CLEAR Press to store an Anti Junk number or to clear a previously stored number if you are clearing a number go to Step 6 Enter the fax number by pressing the number keys max 20 digits z START MEMORY preg 7 Press SIDE to return to the date and time display Polling Requesting a Fax Transmission Polling Requesting a Fax Transmission Polling allows you t
20. e 21 R key If you are on a Flash type PBX use this key to dial out first press the R key and then dial the number page 29 POLL key Press this key after dialling to poll request fax transmission from another machine page 63 HOLD key Press this key to put the other party on hold during a phone conversation page 45 Display This displays messages and prompts to help you operate the machine 6 OOOO OQ e UP and DOWN arrow keys Enlarge reduce setting When making a copy of a document press these keys to select an enlarge reduce setting page 49 Volume setting When a document is not in the feeder press these keys to change the speaker volume when the amp key has been pressed or the ringer volume at any other time page 22 FUNCTION key settings Press these keys after pressing the FUNCTION key to scroll through the FUNCTION MODE settings Number keys Use these keys to dial numbers and enter numbers and letters when storing auto dial numbers Panel release Press this release to open the operation panel STOP key Press this key to cancel an operation before it is completed COPY key Press this key to make a copy of a document page 49 START MEMORY key Press this key after dialling to begin fax transmission page 29 Press this key before dialling to send a fax through memory page 39 amp key Press this key to listen to the line and fax tones through the speaker when faxing a document
21. ent is being scanned MEMORY IS FULL and SEE MANUAL will alternately appear in the display and the document will automatically feed out This may happen if the resolution is set to SUPER FINE or if you selected an enlarge reduce setting or if you are making more than one copy per original To avoid using memory use STANDARD or FINE for the resolution 10096 for the enlarge reduce setting and make only one copy per original 49 Making Copies Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to select whether the remaining part of the document will be cut off or printed on a second page The initial setting is YES cut off the remainder To change the setting follow the steps below Display OPTION SETTING 2 2 Press once and once COPYCUTOFF 4 3 Press one 1 Press once and D once The display briefly shows 4 Press 1 to set copy cut off to YES VoU sais cdOR tei the remaining part of the document NUMBER OF RING will not be printed or 2 to set copy cut off to NO the remaining part will be printed on a second page 5 Press SIOR to return to the date and time display 50 5 Answering Machine Connection Connecting an Answering Machine If desired you can connect an answering machine to your fax machine s TEL SET socket This will allow you to receive both voice messages and faxes when you are out Important If the a
22. equently occurs try changing the print contrast setting to LIGHT see page 16 Dark vertical lines appear on copies and received faxes Try changing the print contrast setting to LIGHT see page 16 Answering machine connection Problem Solution The answering machine connection does not operate properly Make sure your fax machine s reception mode is set to A M Make sure your fax machine s TEL LINE socket is connected to the wall socket Make sure your fax machine s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that the Quiet Detect Time setting is set to three or four seconds see page 53 74 General problems Problems and Solutions Problem Solution A loud howling sound occurs when the speaker is used Feedback a loud howling sound may occur if you replace the handset while the speaker is on To avoid feedback turn off the speaker press amp before you replace the handset Auto dial numbers cannot be stored in the fax Make sure the fax is plugged in and the imaging film has been loaded Auto dial numbers cannot be stored if the imaging film has not been loaded See Loading the Imaging Film on page 13 Nothing appears in the display Make sure the power c
23. ering 18 32 Line error 71 Loading paper 15 Loading the document 26 M Memory transmission 39 Memory substitute reception to 48 N Normal Dialling 29 Number of rings in FAX reception mode 42 P Paper jams clearing 79 80 Paper tray extension 12 Paper loading 15 Polling 63 Power cord 10 Print contrast setting 16 Print head cleaning 68 69 Priority Call 60 Pseudo Ring Duration 40 R Reception mode A M mode 21 52 FAX mode 21 42 TEL mode 21 43 TEL FAX mode 21 40 Reception Ratio setting 47 Redialling 36 Resolution 27 Ringer volume 23 S Scanning glass cleaning 69 Index Sender s name and number entering 17 18 Setup List 65 Speaker volume 22 T TEL reception mode 21 43 TEL LINE socket 11 TEL SET socket 12 51 TEL FAX reception mode 21 40 Tel Fax Remote Number 47 Telephone line cord 11 Telephone Number List 65 Time setting 19 Transaction Report 66 Setting print condition 67 83 SHARP SHARP ELECTRONICS UK LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION PRINTED IN THAILAND TINSE4362XHTZ
24. g party to send a fax manually if they desire Note Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been established The handset of a parallel extension telephone can however be picked up to answer the call If pseudo ringing does not stop when the handset is lifted press E on the dial pad of the phone this is only possible from a tone dial phone If pseudo ringing is not cancelled in this way the fax machine will send fax tones down the line rendering conversation impossible Pseudo Ring Duration for Tel Fax Mode If desired you can change the duration of pseudo ringing in Tel Fax mode 40 Using A M Mode Display Press once and J once O D OPTION SETTING p 2 Press once and Y 3 times PSEUDO RING 3 Press e once 1215 SECONDS Selections appear alternately 9 es 20 4 Enter a number as follows for the desired duration s x ga 1 15 SEC 15 seconds d 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds The display briefly shows A your selection then QUIET TIME H 5 Press to return to the date and time display Using A M Mode RESOLUTION RECEPTES OE until the arrow in the display points to To select A M mode press A M RESOLUTION RECEPTION MODE TEL FAX x d d TEL FAX AM In A M mode your fax will automatically recei
25. gets on the rollers 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine 70 9 Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display Try the transaction again If the error persists check the following Check the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line f the problem still occurs your fax machine may need service 71 bo ac 8o Fe oy cb Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you pick up the handset or press the amp key Make sure the handset cord is connected to the correct socket See Connecting the handset on page 10 Dialling is not possible Make sure the power cord is properly pl
26. he terminals in your plug proceed as follows The wire which is coloured GREEN AND YELLOW must be connected to the terminal in the plug which is marked by the letter E or by the safety earth symbol or coloured green or green and yellow The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directive 1999 5 EC Dieses Ger t entspricht den Anforderungen der EU Richtlinie 1999 5 EG Cet appareil est conforme aux exigences de la directive 1999 5 CE Este aparato satisface las exigencias de las Directiva 1999 5 CE Quest apparecchio conforme ai requisiti delle direttiva 1999 5 CE Dit apparaat voldoet aan de eisen van de richtlijn 1999 5 EG Este equipamento obedece s exig ncias da directiva 1999 5 CE H OuoKkeur GUTH avrarrokp verat orig ATIAITAGEIG rov o nyia 1999 5 EK Denna utrustning uppfyller kraven enligt direktiv 1999 5 EC Dette udstyr overholder kravene i direktiv 1999 5 EF Dette produktet oppfyller kravene i direktiv 1999 5 EC T m laite t ytt direktiivi 1999 5 EY This is a facsimile product operating in British and Irish analogue public switched
27. head with isopropyl alcohol or denatured alcohol Caution e Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to cleaning Print head Maintenance 0 5 c oO c L E 1s fo 4 Place the imaging film back in the print compartment 5 Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place Scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies Note Remove the paper from the paper tray before cleaning the scanning glass and rollers 1 Open the operation panel press O 69 Maintenance 2 Flip up the green levers on each side of the white roller 3 Wipe the scanning glass under the white roller and rollers with a cotton swab e Make sure that all dirt and stains such as correcting fluid are removed Dirt R and stains will cause vertical lines on transmitted images and copies If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass you can try moistening the swab with isopropyl alcohol or denatured alcohol Take care that no alcohol
28. ialling begins automatically If you pressed amp pick up the handset when the other party answers 4 Press when you have finished viewing the list 59 Caller ID Requires Subscription to Service To delete calls from the Caller ID list If you want to delete a single call from the caller list press while the call appears in the display If you want to delete all calls from the list hold down for at least 3 seconds while you are viewing any number in the list Priority Call 60 With Caller ID turned on you can set your fax to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is calling without having to look at the display To use this function enter the desired phone number by following the steps below only one phone number can be entered Press once and y twice Display ENTRY MODE 4 Press e once and D once PRIORITY gt lt gt Press e once 1 SET 2 CLEAR Press G to store a number To clear a previously stored number press 2 and go to Step 6 Enter the number by pressing the number keys max 20 digits OWN NUMBER SET Press aes to store or clear the number STOP 7 Press to return to the date and time display Caller ID Requires Subscription to Service Blocking voice calls With Caller ID turned on you can use the Anti Junk Fax function described in Blocking Reception of Unwante
29. ing paper 1 Open the operation panel press Q 2 Gently pull the jammed paper out of the machine making sure no torn pieces of paper remain in the print compartment or rollers 3 Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place 80 Quick Reference Guide Sending Faxes Place your document face down in the document feeder Normal Dialling 1 Lift the handset or press amp 2 Dial the fax number 3 Wait for the reception tone if a person answers ask them to press their Start key START MEMORY 4 Pres Automatic Dialling 1 Press e or c until the name of the other party appears in the display if no name was stored the number will appear START MEMORY 2 Press i Direct Keypad Dialling 1 Dial the fax number START MEMORY 2 Press Receiving Faxes orano TOES pue RESOLUTION RECEPTION MODE oran 1030 4 oruaw 1030 7 FAX mode The fax machine automatically answers and receives faxes TEL mode Answer all calls even faxes by picking up the handset To begin fax START MEMORY reception press lt gt TEL FAX mode The fax machine automatically answers and receives faxes Voice calls are signalled by a special ringing sound A M mode Select this mode when an answering machine is connected to the fax and the ans
30. l pad of the phone This can only be performed from a phone capable of tone dialling When you return and turn off your answering machine be sure to change the reception mode back to TEL FAX FAX or TEL Machine D e o a en To Optional A M Mode Settings If necessary you can use the following settings to improve the response of the answering machine connection to incoming calls Quiet Detect Time This function causes the fax machine to take over the line and begin reception if a certain duration of silence is detected after the answering machine answers 53 Optional A M Mode Settings 54 Time selections for the period of silence are 1 to 10 seconds Quiet Detect Time has been set to 4 seconds at the factory This gives the best performance with most answering machines however you may need to adjust this setting depending on the disconnect time of your answering machine Some answering machines may have unusually fast disconnect times equal to or very slightly less than 4 seconds which means that the answering machine may disconnect the line before fax reception can begin In this case try a Quiet Detect Time setting of about 3 seconds If the fax machine is interrupting callers before they can leave a message try a longer Quiet Detect Time setting If your outgoing message includes a period of silence make sure that the setting is longer than that period of silence or re reco
31. lls by picking up the fax machine s handset or an extension phone connected to the same line 43 Using TEL Mode Answering with the fax s handset 1 When the fax machine rings pick up the handset 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Note If you have set the Fax Signal Receive setting page 46 to NO press RS to begin reception 3 If the other party first speaks with you and then wants to send a fax press sTART IMEMORY START MEMORY gt RECEIVING after speaking Press before the sender presses their Start key e When RECEIVING appears in the display hang up Answering on an extension phone 1 Answer the extension phone when it rings 44 Using TEL Mode 2 If you hear a soft fax tone wait until your fax responds the extension phone will go dead then hang up 3 If the fax doesn t respond or if the other party first talks to you and then wants to send a fax press once and X twice on the extension phone only on a tone dial phone This signals the fax to begin reception Hang up D E az D O D ra e e The above step is necessary if you have set the Fax Signal Receive setting see below to NO e Your fax will not accept the signal to begin reception 5b3 X if a document is loaded in its feeder Putting a call on hold To put the other party on hold during a phone conversation pres
32. maging film from its packaging e Cut the band that holds the rolls together 5 Insert the green gears Make sure the gears fit into the Slots in the ends of the rolls 6 HE A Ensure that both Insert the film into the print Fit ends of rolls gears are properly compartment onto hubs a Seated by pushing down lightly on the Q gt Thick roll to rear 7 Rotate the front gear as shown until the film is taut 8 Close the operation panel press down on both sides to make sure it clicks into place 14 Loading Printing Paper S S I 7 Loading Printing Paper ila You can load up to 50 sheets of A4 size 60 80 g m paper in the paper tray at room temperature maximum stack height should not be higher than the line on the tray 1 Fan the paper and then tap the edge against a flat surface to even the stack 2 Insert the stack of paper into the tray PRINT SIDE DOWN e f paper remains in the tray take it out and combine it into a single stack with the new paper e Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side may result in poor print quality e GENTLY LOAD THE PAPER IN THE PAPER TRAY e DO NOT FORCE THE PAPER DOWN INTO THE FEED SLOT The stack should not be higher than this line This line is the reference position for the maximum number of sheets If sheets are above this line pres
33. n electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile is only designed for use in the country where approved A Look at the OperationPan 1 1 1 6 LP X Unpacking Checklists riage enr an traa e a e 9 Connections cubile eR est mA E ACE E 10 Loading the Imaging Film 0 000002 eee eee 13 Loading Printing Paper 00 e eee eee eee 15 Entering Your Name and Fax Number 17 Setting the Date and Time 0 cee eee 19 Setting the Reception Mode 00 eee ee eee 21 Volume Adjustment 0 00000 22 Flash Select Setting for PBX 0 00 cee ee 24 2 Sending Faxes 25 Transmittable Documents 0 00 00 cece eee eee 25 Loading the Document 00 000 e eee eee eee 26 Adjusting the Resolution and Contrast 2 0 27 Sending a Fax by Normal Dialling leeren 29 Sending a Fax by Automatic Dialling 005 31 Sending a Fax From Memory 200 e eee eese 38 3 Receiving Faxes 40 Using TEL FAX Mode ssssseeeee eee 40 Using A M Mode cse eaa ee ea ERR RS 41 Using FAX Mode o i sira a a Aim eae a aa II 42 Using TEL Mod rrer piara ec med eere 43 Optional Reception Settings
34. nswering machine is not connected to the TEL SET socket on the fax as shown the setup will not operate properly 1 Remove the seal covering the TEL SET socket 2 Connect the answering machine s telephone line plug to the TEL SET socket using the provided adapter Machine e Eire Insert the anwering machine s telephone line plug directly into the TEL SET socket D E x o 7 lt LO To answering machine s telephone line socket 51 Using the Answering Machine Connection Changing the outgoing message The outgoing message OGM of your answering machine should be changed to inform callers who want to send a fax to press their Start key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving faxes sent by automatic dialling If your outgoing message must be longer than 10 seconds leave a pause of about four seconds at the beginning of the message This will give your fax a chance to detect fax tones sent when automatic dialling is used Using the Answering Machine Connection 52 1 Set the reception mode to A M RESOLUTION RECEPTION MODE TEL FAX Dee TEL FAX A M
35. ntrast control Reception modes Copy function Telephone function Power requirements Operating temperature Humidity Power consumption Dimensions without attachments Weight without attachments 16 digit LCD display Analog public switched telephone network CTR21 PBX ITU T CCITT G3 mode Width 148 to 210 mm Length 140 to 600 mm 210 mm max 204 mm max Automatic Dark selectable TEL FAX TEL FAX A M Note A M mode is for connecting an answering machine Single Multi 99 copies page Yes cannot be used if power fails 230 V AC 50 Hz 5 35 C 25 85 RH Standby 2 8 W Maximum 110 W Width 327 mm Depth 193mm Height 163 mm Approx 2 8 kg As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units Important safety information Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service personnel Do not install or use the machine near water or when you are wet For example do not use the machine near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Take care not to spill any liquids on the machine Unplug the ma
36. o call another fax machine and have it send a document previously loaded in its feeder to your machine without assistance from the operator of the other machine Hint Polling is useful when you want the receiving fax machine not the transmitting fax machine to bear the cost of the call 1 Dial the fax machine you want to poll using one of the following methods e Enter the full number using the numeric keys e Pick up the handset or press amp and dial the full number Wait for the fax answerback tone e If the number has been stored for automatic dialling press or c until the name or number of the other party appears in the display 2 Press rou e f you used the handset replace it when POLLING appears in the display Reception will begin we EE oz Qo Oc col 63 PBX operations PBX operations If your fax is connected to a PBX you can use it to perform the following operations Making enquiry calls During a call you can put the other party on hold make a further call to a third party and then go back to your original caller Transferring calls You can transfer a call to another number on the same PBX without operator assistance Making enquiry calls 1 During the telephone conversation press RO This puts the other party on hold 2 When you hear the dial tone dial the number of the third party for the enquiry call 3 When you have finished the enquiry call you will be
37. omes full If the memory becomes full while the document is being scanned MEMORY IS FULL and SEE MANUAL will alternately appear in the display Press eo if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press if you want to cancel the entire transmission 39 3 Receiving Faxes Using TEL FAX Mode To select TEL FAX mode press RESOLUTION RECEPTION MODE Q until the arrow in the display points to TEL FAX RESOLUTION RECEPTION MODE TEL FAX emp xi TEL FAX A M When the reception mode is set to TEL FAX your fax machine automatically answers all calls on two rings After answering your fax monitors the line for about five seconds to see if a fax tone is being sent If your fax machine detects a fax tone this means that the call is an automatically dialled fax it will automatically begin reception of the incoming document If your fax machine doesn t detect a fax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the callin
38. on the telephone line prevented reception of caller information OUT OF AREA The call was made from an area which does not have a caller identification service or the caller s service is not compatible with that of your local phone company WITHHELD Caller information was not provided by the telephone company at the caller s request Caller ID Requires Subscription to Service Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function your fax machine will keep information on the most recent 30 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have received 30 calls each new call will delete the oldest call All calls will be erased if you unplug the fax or a power failure occurs Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears 7 Press S twice REVIEW CALLS gt 4 2 Press D or D to scroll through the list 3 if you want to dial one of the numbers in the list scroll through the list until the number appears in the display e Fax If you want to send a fax load the START MEMORY document and then press Dialling and transmission begin Fax g gt START MEMORY Voice call If you want to make a voice call pick up the handset or press TL EE oz Qo Oc ol amp D
39. oor It is important to select a paper that is appropriate for the thermal transfer printer in your fax We recommend using laser quality paper that has a very smooth finish Copier paper will work but it sometimes tends to yield a lighter print quality The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again The print head may be dirty See Print head on page 68 Make a copy or print a report on your fax machine If the copy or report is also distorted your fax machine may need service A received document or copy prints out in strips Make sure the operation panel is completely closed press down on both sides of the panel The quality of copies is poor and or dark vertical lines appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the scanning glass as explained on page 69 73 bo ac 8o Eg ep P Problems and Solutions Reception copying is interrupted e If reception or copying takes place continuously for a long time the print head may overheat Turn off the power and let it cool down If overheating fr
40. ord is properly plugged into a power outlet Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys unplug the power cord and then plug it in again several seconds later 75 bo ac 8o Eg ey P Messages and Signals Messages and Signals Display messages Note If you have turned on the Caller ID function see page 58 for display messages related to Caller ID ADD PAPER amp PRESS START KEY alternating messages Check the printing paper If the tray is empty add paper and then press the START MEMORY key If there is paper in the tray make sure it is inserted correctly take out the stack align the edges evenly and then reinsert it in the tray and then press the START MEMORY key A M OFF HOOK When the fax is in A M reception mode the message appears when the handset of an answering machine or extension phone connected to the fax has been lifted CHECK FILM CHECK COVER CHECK PAPER JAM alternating messages These alternating messages appear when there is a problem in the print compartment that prevents printing Check to see if the imaging film is not loaded properly or if it has been used up and needs replacement Make sure the operation panel is completely closed press down on both sides If a paper jam has occurred clear the jam a
41. rd your outgoing message to shorten the silence Note Quiet Detect Time can be turned off by entering 00 for the time Note however that the fax machine will not be able to receive faxes sent manually by Normal Dialling To change the setting follow the steps below Display FUNCTION Press ei once and D once OPTION SETTING p ili Press e once and D 4 times QUIET TIME gt Press e once ENTER 00 10 04 Enter a number from 01 to 10 or enter Toe disnlay HB ns 00 to turn off the function yore QUIET START gt Example 3 seconds 0 3 5 Press STOP to return to the date and time display Optional A M Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function For example if you want to insert a pause at the beginning of your answering machine s outgoing message to ensure clear detection of fax signals you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line Quiet Detect Start Timing has been turned off at the factory If you want to use this function turn it on by entering a 2 digit number equal to the desired number of seconds of the delay As general guide the delay time should be slightly longer than the pause before the outgoing message Display 1 Press e once and J once OPTION SETTING Ili 2 Press e once and D 5 times QUIET START gt 3 Press e once E
42. receiving machine When you dial the auto dial number you will automatically dial out without the need to dial the number for an outside line 31 Sending a Fax by Automatic Dialling 32 4 START MEMORY Press 5 Enter a name by pressing number keys for each letter as shown in the chart below Up to 15 characters can be entered If you do not wish to enter a name go directly to Step 6 Example SHARP 7777 44 2 777 e 7 SPACE 1 G 4 N 6 6 U 20 00 0000 YOOO B 2 2 O P 7 w c 2 0 0 9 a 7 Q x QQ 9 OO O00 OOO E L 5 6 G OOO z 9 r 3 G G m T 8 To enter two letters in succession that require the same key press e after entering the first letter To clear a mistake press e To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press or x repeatedly 96 amp X lt gt Q9 X 1 2ce Display NEW NUMBER p START MEMORY Press Return to Step 2 to store another number or press to return to the date and time display e To confirm that an auto dial number has been stored correctly print out the Telephone Number List as explained on page 65 Note The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed information in memory when the power is turned off Battery power is consumed primarily when the power is off
43. ress e once and y twice BA ENTRY MODE p 2 Press 6 once OWN NUMBER SET4 gt 3 Press once ENTER FAX 17 Entering Your Name and Fax Number 18 7 START MEMORY Press 4 Enter your fax number by pressing the number keys max 20 digits To insert a space between digits press 8t To enter a press X x e To clear a mistake press O START MEMORY Press to enter the fax number in memory Enter your name by pressing number keys for each letter as shown in the chart below Up to 24 characters can be entered Example SHARP 7777 44 2 777 e 7 sec O OO v9 O 090 9999 OOO OO HOOO O O c 2 28 a 7 C X 9 9 HO OO OOO OOO E 3 8 L 6000 0000000 2 OOO r G G mu ie To enter two letters in succession that require the same key press e after entering the first letter cd To clear a mistake press QC To enter a lower case letter continue pressing the key for the letter until the lower case letter appears To enter one of the following symbols press E or x repeatedly 1 4 96 amp X lt gt 4_ l Joe Display DATE amp TIME SET p 8 Press to return to the date and time display Setting the Date and Time Setting the Date and Time Q Es S no oe The date and time appear in the display and are printed at the top of every page you fax Set the date and time as shown below 3 e
44. s down with your finger If the some sheets remain above this line after this please remove Correct Incorrect Note Do not use paper that has already been printed on or paper that is curled Note If at any time the display shows the alternating messages at right check the printing ADD PAPER amp paper If the tray is empty add paper If there is Y paper in the tray take it out and then reinsert it 2 START MEMORY PRESS START KEY When you are finished press i 15 Loading Printing Paper Print contrast setting Your fax has been set at the factory to print at normal contrast If desired you can change the print contrast setting to LIGHT or DARK 7 Press 6 once and J once Display OPTION SETTING 4 2 Press e once and D twice PRINT CONTRAST 3 Press e once 1 NORMAL P The display briefly shows 4 Select the print contrast your ESA hae NORMAL 1 LIGHT 2 DARK 3 COPY CUTOFF 4 5 Press STOP to return to the date and time display 16 Entering Your Name and Fax Number ne Es 8 no oe Entering Your Name and Fax Number Before you begin sending faxes enter your name and fax telephone number as explained Once you enter this information it will automatically appear at the top of each fax page you send below and set the date and time as explained on page 19 START MEMORY FUNCTION O S Display 1 P
45. s HoLDO When this is done they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready to speak with the other party again pick up the handset If you did not put the handset back in the cradle press Hoo again to resume conversation 45 Optional Reception Settings Optional Reception Settings Fax Signal Receive 46 Your fax will automatically begin reception if you hear a soft fax tone after answering a call on your fax or an extension phone If you use a computer fax modem to send documents on the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem Follow the steps below to change the setting Press once and 1 once Press e once and D 5 times Press e once Press to turn on the function or 2 to turn it off STOP OPTION SETTING FAX SIGNAL RX p 1 YES 2 NO 9g 7 pA m The display briefly shows your selection then CALLER ID 4 v Press to return to the date and time display Optional Reception Settings Changing the number for remote fax activation If desired you can use a number other than 5 to activate fax reception from an extension telephone You can select any number from 0 to 9 Display 1 Press e once and J once OPTION SETTING 2 Press e once and D once FAX REMOTE 4 3 Press e once ENTER 0 9
46. s explained in the following section Clearing Paper Jams CHECK PAPER SIZE An incorrect size of paper has been loaded in the paper tray Remove the paper and load A4 size paper DOCUMENT JAMMED The original document is jammed See the following section Clearing Paper Jams Document jams will occur if you load more than one page at once or load a document that is too thick see page 25 FAX RX IN MEMORY A fax has been received in memory because the imaging film needs replacement you have run out of printing paper or the paper is jammed The fax will print out automatically when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed 76 Messages and Signals INCORRECT FILM The wrong type of imaging film is loaded in the CHECK FILM machine Printing is not possible The machine can only print when SHARP UX 9CR imaging film is loaded LINE ERROR Transmission or reception was not successful Press the STOP key to clear the message and then try again If the error persists see Line Error on page 71 MEMORY IS FULL SEE MANUAL alternating messages The memory is full This may occur during fax reception if too much data is received before the pages can be printed out If faxes have been received to memory because printing is not possible an additional message will indicate the problem resolve the problem so that printing can continue see Substitute Recep
47. se will appear as a hyphen Several pauses can be entered in a row e f you are on a Flash type PBX and are dialing out press RO press PF to insert a pause and then enter the number of the receiving machine f you are on a PBX and must dial a number to dial out enter the number press FI to insert a pause and then enter the number of the receiving machine 3 Check the display If the number of the receiving machine shown is START MEMORY correct press 5 e f the number is not correct press to backspace and clear one digit at a time and then re enter the correct digit s 35 Sending a Fax by Automatic Dialling Redial 36 You can automatically redial the last number dialled This procedure can be used to send a fax or make a phone call If you are sending a fax load the document RESOLUTION e If desired press to set the resolution and or contrast READY TO SEND Press c once lt REDIAL gt appears in the display followed by the last number dialled Make sure the number that appears is the number you wish to dial START MEMORY m UN If you are sending a fax press Dialling and transmission begins If you are making a phone call lift the handset Dialling begins Note If a fax transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page 79 This may occur if the other fax machine doesn t respond properly when yo
48. setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray 27 Adjusting the Resolution and Contrast Contrast settings AUTO Use AUTO for normal documents DARK Use DARK for faint documents 1 Load the documeni s e The document must be loaded before the resolution and contrast can be adjusted RESOLUTION Display 2 Press yo one or more times STANDARD AUTO until the desired resolution and contrast settings appear in the display e The first time you move through the list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you SUPER FINE AUTO move through the list the contrast setting DARK will appear STANDARD DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your machine will automatically step down to the next best available setting 28 Sending a Fax by Normal Dialling Sending a Fax by Normal Dialling With Normal Dialling you pick up the handset or press S and dial by pressing the number keys Faxes If a person answers you can
49. sion phone line to the TEL SET socket using the provided adapter e Eire Insert the extension phone line directly into the TEL SET socket 12 Loading the Imaging Film Ke Es S N oe Loading the Imaging Film Your fax uses a roll of imaging film to create printed text and images The print head in the fax applies heat to the imaging film to transfer ink to the paper Follow the steps below to load or replace the film The initial starter roll of imaging film included with the machine can print about 30 A4 size pages When replacing the film use a roll of SHARP UX 9CR imaging film One roll can print about 180 A4 size pages Important If the wrong type of film is loaded printing will not be possible Near end of film detection At 3 m from the end of the imaging film approximately 10 pages can still be printed NEAR END OF FILM USE SHARP SUPPLY will appear in the display This alerts you that you will soon need to replace the film Correct operation of this function is only guaranteed when SHARP UX 9CR imaging film is used 1 Remove the paper from the paper tray and open the operation panel press 9 If you are loading the imaging film for the first time go to Step 4 2 Remove the used film and empty spool 3 Remove the two green gears from the spools DO NOT DISCARD THE TWO GREEN y GEARS m 13 Loading the Imaging Film 4 Remove the new roll of i
50. ss to return to the date and time display Using an auto dial number 34 Once you have stored a fax or phone number you can use it to send a fax or make a phone call If you are sending a fax load the document RESOLUTION e If desired press FETES E to set the resolution and or contrast READY TO SEND Press e or e until the name of the other party appears in the display if no name was stored the number will appear START MEMORY D If you are sending a fax press Dialling and transmission begins e f the transmission is completed successfully the fax will beep once e f an error occurs the fax will beep three times and print a Transaction Report to inform you of the problem see page 66 If you are making a phone call lift the handset Dialing begins Sending a Fax by Automatic Dialling Sending a fax by Direct Keypad Dialling You can also enter a full number with the number keys and then press the prs key to begin dialling You can use this method to dial a full number when you don t need to speak to the other party before faxing Faxes D E o en o ep ai 1 Load the document RESOLUTION e If desired press FETS to set the resolution and or contrast READY TO SEND 2 Enter the number of the receiving machine by pressing the number keys e f a pause is required between any of the digits to access a special service or an outside line press e The pau
51. ss to return to the date and time display 2 Sending Faxes Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size 210 mm 148 mm 140 mm 600 mm Minimum weight Maximum weight 52 g m 157 g m i Loading up to 10 pages at once Minimum size Maximum size 210 mm 148 mm gt i 297 mm Minimum weight Maximum weight 52 g m 80 g m Note Letters or graphics on the edges of a document will not be scanned 5mm Letters in the shaded area will not be scanned 25 Faxes D B ke D 09 a Loading the Document Other restrictions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loaded in the feeder Loading the Document Up to 10 pages can be placed in the feeder at one time The pages will automatically
52. st be answered by picking up the fax s handset or an extension phone connected to the same line TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled faxes or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax reception will begin automatically A M mode Use this mode only if you have connected an answering machine to the fax see Chapter 5 Select this mode when you go out to receive voice messages in your answering machine and faxes on your fax machine Setting the reception mode Make sure a document is not loaded in the document feeder and then RESOLUTION press ETOS 0E until the arrow in the display points to the desired mode RESOLUTION RECEPTION MODE TEL FAX Q 01 JAN 10 30 n TELFAX AM TEL FAX O1 JAN 10 30 y RESOLUTION RECEPTION MODE i TEUFAX AM p TEL FAX 01 JAN 10 30 RS TEUFAX AM TEL FAX 01 JAN 10 30 TELFAX AM For more information on receiving faxes in FAX TEL and TEL FAX modes see Chapter 3 Receiving Faxes page 40 For more information on using A M mode see Chapter 5 21 Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys
53. talk with them through the handset before D E o e o op ai sending the fax If you pressed amp you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document RESOLUTION e If desired press ETS 0E to set the resolution and or contrast 2 Pick up the handset or press amp Listen for the dial tone 3 Dial the number of the receiving machine by pressing the number keys e f you are on a Flash type PBX and are CIE quM cua dialing out press RC wait for the T connection to the outside line and then 0 dial the number 4 Wait for the connection Depending on the setting of the receiving machine you will either hear a fax tone or the other person will answer 29 Sending a Fax by Normal Dialling 30 e f the other party answers ask them to press their Start key if you pressed amp pick up the handset to speak with them This causes the receiving machine to issue a fax tone TART MEMORY When you hear the fax tone press lt gt Replace the handset e f the transmission is completed successfully the fax will beep once e f an error occurs the fax will beep three times and print a Transaction Report to inform you of the problem see page 66 Note If the transmission is unsuccessful and DOCUMENT JAMMED appears in the display remove the document as explained on page
54. telephone networks which follow the CTR21 Standard The Declaration of Conformity can be viewed at the following URL address http www sharp de doc UX P410 pdf Introduction Automatic dialling Imaging film Memory size Modem speed Transmission time Resolution Automatic document feeder Recording system Halftone grayscale Compression scheme Paper tray capacity 60 to 80 9 m paper Welcome and thank you for choosing a Sharp fax machine The features and specifications of your new Sharp fax are shown below 30 numbers Initial starter roll included with machine 10 m approx 30 A4 pages Replacement roll not included UX 9CR 60 m one roll yields approx 180 A4 pages 448 KB approx 24 average pages 9 600 bps with automatic fallback to lower speeds Approx 15 seconds Horizontal 8 pels mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm 10 pages max A4 size 80 g m paper Thermal transfer recording 64 levels MR MH Sharp H2 Approx 50 A4 size sheets at room temperature maximum stack height should not be higher than the line on the tray Based on Sharp Standard No 1 Chart at standard resolution excluding time for protocol signals i e ITU T phase C time only Display Applicable telephone line Compatibility Input document size Effective scanning width Effective printing width Co
55. tification service from your telephone company you can set your fax machine to display the name and number of the caller while the fax rings Important To use this function you must subscribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification services Display 1 Press e once and J once OPTION SETTING p 2 Press once and 4 times A e D CALLER ID asl eur 4 Press G YES to turn on Caller ID The display briefly shows your selection then To turn off Caller ID press 5 Dr oO we EE oz Qo Oc 2S ol 5 Press to return to the date and time display 57 Caller ID Requires Subscription to Service How Caller ID operates When you receive a call the name and phone number of the caller will alternately appear in the display beginning just before the second ring The information will continue to be displayed until the line is disconnected Note Some caller ID services may not provide the name of the caller In this case only the phone number will appear Display example JOHN DOE 2 W 5258693 Caller s name Caller s number Display messages 58 One of the following messages will appear while the fax rings if caller information is not available NO SERVICE No caller information was received from your telephone company Make sure that the telephone company has activated your service CALLER ID ERROR Noise
56. tion to Memory on page 48 If you are attempting to transmit from memory see f the memory becomes full on page 39 If you are copying see If MEMORY IS FULL appears on page 49 MEMORY PRINTING The fax is preparing to or printing out a document from memory NEAR END OF FILM USE SHARP SUPPLY This message appears 3 m from the end of the imaging film approximately 10 pages can still be printed and alerts you that you will soon need to replace the film NO DATA This appears if you attempt to search for an auto dial number when none have been stored OFF HOOK This appears if you forgot to replace the handset after using it to dial and send a fax Replace the handset or press the STOP key to clear the message ON HOOK DIAL d The O key has been pressed and the fax machine is waiting for you to dial OVER HEAT The print head has overheated Operation can be continued after it cools If overheating frequently occurs try changing the print contrast setting to LIGHT see page 16 77 2D ac 8o e oy E Messages and Signals PRINT HEAD FAIL YOU NEED SERVICE alternating messages The print head has failed and requires service READY TO SEND A document has been loaded and the fax machine is waiting for you to begin faxing or copying RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer Yo
57. u attempt to send the document Sending a Fax by Automatic Dialling Automatic redialling If you use automatic dialling including Direct Keypad Dialling to send a fax and the line is busy the fax machine will automatically redial the number The fax machine will make three redial attempts at an interval of five minutes E During this time RECALLING will appear in the display followed by a two digit o hi number assigned to the fax job You will not be able to dial any other locations es while the message appears E To stop automatic redialling press Under certain conditions for example if a person answers the call on a telephone automatic redialling may stop before three redialling attempts are made 37 Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax s memory and send the document from memory This increases transmission speed and allows you to send a fax to multiple destinations in a single operation After transmission the document is automatically cleared from memory Broadcasting sending a fax to multiple destinations 38 This function allows you to send the same fax to as many as 20 different locations in just one operation When sending to multiple locations only auto dial numbers can be used to dial the numbers of the receiving machines Load the document RESOLUTION e If desired press 093 E to set the resolution and or contrast ST
58. ugged into a power outlet Make sure that the telephone line is properly connected to both the TEL LINE socket and the wall socket The power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial tone Nothing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder A distorted image is received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax machine If the copy is also distorted your fax machine may need service 72 Problems and Solutions Reception and copying problems Problem Solution The power is on but no reception takes place Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine General print quality is p
59. ur fax machine will automatically reattempt the call See Automatic redialling on page 37 TOTAL PAGE S 01 Number of pages transmitted received or copied tone 0 7 seconds on 0 3 seconds off Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 5 seconds Indicates incomplete transmission 3 beeps 1 second on 1 reception or copying second off Rapid intermittent 35 seconds Indicates that the handset is off hook 78 Clearing Paper Jams Clearing Paper Jams Clearing a jammed document 2D If the original document doesn t feed properly during transmission or copying SE or DOCUMENT JAMMED appears in the display first try pressing ES 0 irc If the document doesn t feed out remove it as explained below EN Important Do not try to remove a jammed document without releasing it as explained below This may damage the feeder mechanism 1 Press 0 and slowly open the operation panel until it is half open 2 Flip up the green levers on each side of the white roller 3 Gently remove the document e Be careful not to tear the document 79 Clearing Paper Jams 4 Flip down the green levers on each side of the white roller Rotate the front gear until the film is taut and then close the operation panel press down on both sides to make sure it clicks into place Clearing jammed print
60. ve voice and fax messages if you have connected an answering machine to the fax machine See Chapter 5 for more details 41 Using FAX Mode Using FAX Mode To select FAX mode press RESOLUTION S until the arrow in the display points to FAX RESOLUTION RECEPTION MODE TEL FAX ga n TEL FAX A M When the reception mode is set to FAX the fax machine will automatically answer all calls on two rings and receive incoming faxes If you pick up the handset before the machine answers you can talk to the other party and or receive a fax as explained in Using TEL Mode on page 43 Fax reception Changing the number of rings If desired you can change the number of rings on which the fax machine answers incoming calls in FAX and TEL FAX mode Any number from 2 to 5 can be selected Display OPTION SETTING p 1 Press Je once and J once 42 Using TEL Mode 2 Press 6 once NUMBER OF RING4 3 Press e once ENTER 2 5 2 4 Enter the desired number of rings any Enc uuMENhONS your selection then number from 2 to 5 FAX REMOTE p Example 3 rings 3 9 E 20 o EE o ccu ro 5 Press to return to the date and time display Using TEL Mode To select TEL mode press RESOLUTION MEUS rS until the arrow in the display points to TEL RESOLUTION TEL FAX RECEPTION MODE TEL FAX AM When the reception mode is set to TEL you must answer all ca
61. wering machine is turned on Storing Auto Dial Numbers FUNCTION 1 Press O 2 Enter the full fax phone number once and e twice START MEMORY 3 Press a 4 Enter a name by pressing number keys To enter two letters in succession that require the same key press e after entering the first letter SPACE Q GHO CHOO u 8 8 A 2 OO 000 v 8 8 8 B 2 2 10O O W c 2 2 2 J a 7 7 x QQ gt OQ OOO OOQ 00 LOOO 50000 99909 OOO mO rO START MEMORY STOP 5 Press C 5 and then 79 81 Index A A M reception mode 21 52 Answering machine connection Activating 52 Connecting 51 On A M Failure 56 Quiet Detect Start Time 55 Quiet Detect Time 53 Troubleshooting 74 Anti Junk Fax 62 Audible signals 78 Auto dial numbers Storing 31 Using 34 C Caller ID 57 61 Caller ID List 65 Contrast 28 Copies 49 Copy cut off setting 50 D Date setting 19 Dialling Automatic 34 Direct Keypad 35 Normal 29 Direct Keypad Dialling 35 Display messages 76 Document feeder 26 Document guides 26 Document restrictions 26 Document sizes 25 Document maximum scanning size 25 E Extension telephone Connecting 12 Using 44 82 F FAX reception mode 21 42 Fax Signal Receive 46 Flash Select setting 24 H Halftone setting 27 Handset 10 Hold 45 Housing cleaning 70 Imaging film replacing 13 J Jams clearing 79 80 L Letters ent
62. y are trying to send to you Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out Follow the steps below Display FUNCTION 1 Press once and D once OPTION SETTING 4 2 Press once and y twice TRANSACTION p 3 Press once 4 ALWAYS PRINT Selections appear alternately 4 Press a number from G to 5 to select the condition for printing 1 ALWAYS PRINT A report will be printed after each transmission reception or error ERROR MEMORY A report will be printed after an error or a memory operation 3 SEND ONLY A report will be printed after each transmission 4 ERROR ONLY A report will be printed only when an error occurs 8 NEVER PRINT A report will never be printed The display briefly shows P your selection then PSEUDORING y 5 Press to return to the date and time display Lists 9 c S E ao N Help List This list provides a brief guide to the operation of the machine Press C to print the list 67 8 Maintenance Print head 68 Clean the print head frequently to ensure optimum printing performance Note Remove the paper from the paper tray before cleaning the print head Unplug the telephone line and then the power cord and open the operation panel press 9 Take the imaging film out of the print compartment and place it on a sheet of paper Wipe the print

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