Sharp Network Scanner User's Manual
Contents
1. 16 STORING ONE TOUCH KEYS only addresses for Scan to E mail and Internet Fax The touch panel of the machine can also be used to store destinations for Scan to E mail and Internet Fax Scan to FTP destinations must be stored using the Web page and Scan to Desktop destinations must be stored using Network Scanner Tool page 4 1 Press the CUSTOM SETTINGS key w 17 1 Touch the INDEX key o INTERNE SHARP CORPORATION hk KEY NAME 1 1 Touch an index key DIRECT ADDRESS INDIVIDUAL NEXT EXIT No 001 INDEX SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS aly DO YOU REGISTER THIS ADDRESS AT THESP REQUENT USE TOO Select one of the upper row of keys USER 1 through USER 6 to determine the location of the one touch key when the GROUP index is displayed instead of the ABC index refer to page 7 The lower keys are for selecting whether to include the one touch key in the FREQUENT USE index If you touch the wrong key simply touch the correct key 1 2 Touch the OK key 1 3 Touch the ADDRESS key The E mail address entry screen appears CORPORATION q4Erter the e mail address of the destination E MAIL ADDRESS CANCEL ppdl sharp co j E SPACE Up to 64 characters can be entered If you make a mistake touch the key to move the cursor n back one space and then enter the correct character 1 H Touch the OK key You will return to the o2. stamped on scanned originals 4 Touch the OK key You will return to the initial screen appears to the right of the ORIGINAL key al When this icon appears the RESOLUTION f stamped as it is scanned If you have selected two ORIGINAL verification stamp icon will appear to the right of the Make sure that the verification stamp icon edge of each original will be AUTO 8X11 sided scanning the two sided scanning icon 6 Begin scanning The verification stamp function automatically turns off when all originals have been scanned Note that the function will also automatically turn off if you take no action for one minute after turning on the function NOTES without having been scanned e If an error occurs during scanning scanning is canceled and the original is ejected In this case the original may be stamped e You can use the key operator program to permanently turn on the verification stamp function Refer to page 26 E Replacing the verification stamp cartridge The optional verification stamp unit contains a consumable verification stamp cartridge ink cartridge This cartridge AR SV1 must be replaced when the mark stamped on each original becomes faint Follow the steps below to replace the cartridge 1 Remove the stamp cover and then grasp the finger hold on the ink cartridge and pull the cartridge out of the unit Finger hold 2 Insert the new cartridge into the unit Repla
3. 4 and 5 for information on programming Neat The machine makes a beep one touch key destinations sound to inform you that the transmission job is stored and JOB STORED appears in the message display The e You can also manually enter the address of a Scan to E mail destination or select multiple destinations for a broadcast transmission Next page READ END destination is automatically called and the document transmitted after previously Using the auto document feeder 1 1 Press the START key stored jobs are completed Open the document glass cover and remove the Scanning begins and the document transmission job is stored The job is transmitted after previously stored transmission jobs have Jk been completed If scanning is completed normally the machine makes a beep sound to inform you that the transmission job is stored and JOB STORED appears in the message display NOTES e Canceling transmission To cancel transmission while SCANNING ORIGINAL appears in the display or before the READ END key is pressed press the C key or the CA key To cancel a transmission job that is already stored press the JOB STATUS key and cancel the job as explained on page 16 Important points when using Scan to E mail Be very careful not to send image data files that are too large Your mail server s system administrator may have placed a limit on the amount of data that can be sent in
4. PRINTING PROGRAMMED INFORMATION You can print out lists of the one touch keys and group keys that have been stored in the machine 1 Press the CUSTOM SETTINGS key 3 Touch the SENDING ADDRESS LIST key ALL CUSTOM SETTING LIST PRINTER TEST PAGE CUSTOM B STATUS SETTINGS SENDING ADDRESS LIST ih z 4 Touch the key of the list you wish to print PROCESSING PRINT DATA appears in the message display and printing begins To cancel printing touch the CANCEL key NOTES e The list is printed before other print jobs waiting to be printed e If you attempt to print a list when no data exists a warning message will appear 23 TROUBLESHOOTING IF YOUR E MAIL IS RETURNED If a Scan to E mail or Internet Fax is not successfully transmitted an e mail informing you of this fact is sent to the sender selected at the time of transmission If this happens read the e mail and determine the cause of the error and then repeat the transmission IF A TRANSMISSION ERROR OCCURS If a transmission error occurs when you send a scanned image a message informing you of the error and an error code will appear in the touch panel on the machine Error Code Table Description of the Error CE 01 The optional network interface card Print Server Card is not installed or is out of order Cannot find the specified mail server or FTP server The server was down during the scanning of the original An
5. key is Fine setting highlighted If you selected FINE SUPER FINE or Touch this key if your original has intri ULTRA FINE you can also cate pictures or diagrams This setting aut zone touch the HALF TONE key Ultrafine gives the best image quality However to select halftone transmission will take longer than with SS the other settings 3 Touch the OK key Touch this key if your original is a photo You will r tu rnito the initial Hi or has a of vet be as a color original This setting will produce screen Half tone ginal g p a clearer image than Fine Super fine or Ultra fine used alone Half tone cannot be selected if Standard has been selected NOTES e The initial factory resolution setting is Standard If desired you can change the initial setting to a different setting using the key operator program Refer to page 26 e When using the automatic document feeder the resolution setting cannot be changed once scanning has begun 14 SCANNING SETTINGS ORIGINAL SIZE RESOLUTION AND EXPOSURE SELECTING THE EXPOSURE After loading the original you can adjust the contrast as needed for the darkness and type of the original After loading the original in scanner mode adjust the settings as explained below The initial exposure setting is AUTO E Change the exposure 1 Touch the EXPOSURE key b If the Fax Expansion Kit AR FX5 has been installed the SPECIAL MODES key wi
6. mode If the light is not on press the IMAGE SEND key IMAGE SEND CUSTOM JOB STATUS SETTINGS For detailed information on loading an original refer to pages 7 and 8 of Operation manual for copier NOTE You cannot load documents in both the auto document feeder and on the document glass and send them in a single transmission If documents are loaded in both the auto document feeder and on the document glass only the document in the auto document feeder will be scanned and transmitted 3 Check the original size ied The original size is STANDARD I automatically detected RESOLUTION If you loaded a non standard size document or wish to change the scanning size touch the ORIGINAL key and set the document size Refer to page 13 AUTO 84X11 ORIGINAL NOTE To scan a two sided original or use the verification stamp function if the optional verification stamp unit is installed refer to pages 11 and 12 4 If needed adjust the resolution setting Refer to page 14 ceca The initial factory setting is STANDARD RESOLUTION 5 If needed adjust the exposure setting Refer to page 15 A The initial factory setting is AUTO RESOLUTION f AUTO 8X ORIGINAL 6 Touch the SENDER LIST key This step is not necessary for Scan to FTP or Scan to Desktop Go directly to step 9 next page DIRECTORY 3 ADDRESS RE
7. one touch keys that have been This displays the condition setting screen previous stored on the selected index card The key type is page which is used to set various conditions indicated by the icon at the right ABC GROUP key Ey Scan to E mail Internet Fax m Scan to FTP Scan to Desktop The display is initially set to show 8 keys This can be changed to 6 or 12 using the key operator program Refer to page 26 Touch this key to switch between the alphabetical index and the group index Index keys One touch key destinations are stored on each of these index cards alphabetical index or group index Touch an index key to display the card Display switching keys Group indexes make it possible to store one touch In cases where the one touch keys cannot all be keys by group with an assigned name for easy displayed on one screen this shows how many reference This is done with the custom settings refer screens are left Touch the keys to move to page 5 Frequently used one touch key through the screens destinations can be stored on the FREQUENT USE card for convenient access NOTE The screen showed above is the alphabetical address directory If desired the initial screen can be set to the group address directory refer to page 26 SENDING AN IMAGE BASIC TRANSMISSION METHOD 1 Make sure the machine is in scanner mode When the IMAGE SEND key light is on the machine is in scanner
8. original 90 when creating an image file click the Load the original so that the image is oriented horizontally checkbox a checkmark should appear in the box ORIGINAL SIZE 5 The selected size appears in the top half of the ORIGINAL key E RESOLUTION f 3 Touch the desired original size key anaia AUTO is no longer highlighted MANUAL and a the original size key you touched are highlighted NOTE You can return to automatic detection by pressing the CA key 13 SCANNING SETTINGS ORIGINAL SIZE RESOLUTION AND EXPOSURE SELECTING THE RESOLUTION After loading the original you can adjust the resolution as needed for the type of original and the size of the letters on it After loading the original in scanner mode adjust the settings as explained below The initial resolution setting is STANDARD E Change the resolution E Resolution settings Touch the RESOLUTION key 1 Touch this key if your original consists of Standard normal sized characters like those in this manual RESOLUTION f 7 l TF T eee Touch this key if your original has small x characters or diagrams The original will be scanned at twice the resolution of the Standard setting Touch this key if your original has intri 2 Touch the desired resolution key cate pictures or diagrams A higher qual l ity image will be produced than with the The selected
9. the same way as you stored the information on pages 17 to 18 DIRECT ADDRESS AMEND DELETE No 001 E MAIL o INTERNET FAX SHARP CORPORATION Comm Js USER 3 ppdl sharp co jp SHRAP CORPORATION FILE FORMAT DELETE EXIT PDF MMR G4 5 Make sure that your changes are correct and then touch the EXIT key If you wish to change DELETE EXIT another one touch key repeat steps 3 through 5 INITIAL 6 Touch the DELETE key DELETE EXIT INITIAL 7 Touch the YES key If you wish to delete another one touch key repeat steps 3 6 and 7 DELETE THE ADDRESS FSHARP CORPORATION NOTES e If you cannot edit or delete a one touch key If you attempt to edit or delete a one touch key in the following situations a warning message will appear and editing deletion will not be possible The one touch key you wish to edit or delete is currently being used for transmission or is used in a currently stored transmission job The one touch key is included in a group key If the key is being used for a current transmission or currently stored transmission cancel the transmission or wait until it is completed and then change or delete the key If the key is included in one of the above groups delete the key from the group and then change or delete the key e Destinations for Scan to FTP and Scan to Desktop that are stored in one touch keys cannot be edited or cleared from the touch pan
10. AMMING A GROUP KEY enn 20 CONDITION SETTING SCREEN EDITING AND DELETING GROUP KEYS 21 OF SCANNER MODE seneese 6 STORING SENDER INFORMATION 22 SENDING AN IMAGE sninen 8 EDITING AND DELETING BASIC TRANSMISSION METHOD ee 8 SENDER INFORMATION sneen 22 TRANSMISSION METHODS STORING A GROUP INDEX eee 23 FOR SCAN TO E MAIL MANUAL PRINTING PROGRAMMED INFORMATION 23 ENTRY BROADCAST TRANSMISSION 10 TROUBLESHOOTING sessies 24 SCANNING AND TRANSMITTING IF YOUR E MAIL IS RETURNED 24 A TWO SIDED ORIGINAL 11 IF A TRANSMISSION ERROR OCCURS 24 STAMPING SCANNED ORIGINALS KEY OPERATOR PROGRAMS see 25 VERIFICATION STAMP FUNCTION 12 KEY OPERATOR PROGRAM LIST 25 SCANNING SETTINGS USING THE KEY OPERATOR PROGRAMS 25 ORIGINAL SIZE RESOLUTION AND EXPOSURE 13 SETTING PROGRAMS eeen 26 MANUALLY SETTING THE SCANNING SIZE 13 PRINTING OUT SETTINGS eee 27 SELECTING THE RESOLUTION 14 SPECIFICATIONS osineen 28 SELECTING THE EXPOSURE seenen 15 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature settings for the E mail server DNS server and destination addresses must be established To establish the settings use a computer that is connected to the same network as the machine to access the machine s Web page The Web page can be displayed with your Web browser Internet Explorer 4 0 or l
11. HARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION PRINTED IN CHINA 2001D KS1 TINSE2119FCZZ 350LP 450LP 350M 450M 3500 3501 3551 4500 4501 4551
12. SHARP LASER PRINTER Operation Manual for network scanner Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product Before installing this product be sure to read the installation requirements and cautions sections of the Operation manual for printer operation and general information Be sure to keep all operation manuals handy for reference including this manual the Operation manual for printer operation and general information and operation manuals for any optional equipment which has been installed INTRODUCTION The optional Network Scanner Expansion Kit AR NS2 enables the machine to be used as a network scanner Page 2 of the manual that accompanies the Network Scanner Expansion Kit AR NS2 contains an overview of the network scanner functions general considerations and an explanation of image sending methods Please read the manual that accompanies the AR NS2 before you read this manual Both manuals explain only the network scanner functions of the product For information on loading paper replacing toner cartridges clearing paper misfeeds handling peripheral units and other printer related information please refer to your Operation manual for printer operation and general information Additional manuals have been provided for copy and facsimile features Please refer to these as necessary To enable the network scanner function of this mac
13. VIEW SENDER LIST NOTES e You can omit selection of a sender go directly to step 11 In this case the default sender information stored with the key operator program is automatically transmitted Page 27 e Up to 20 senders can be stored using the Web page Page 5 7 Touch a key to select a sender The touched key is highlighted If you made a mistake touch the correct key The highlighting will move to the new key The selected sender will be the sender of the e mail SENDING AN IMAGE 9 Touch the ADDRESS DIRECTORY key Using the document glass The address directory 1 1 Press the START key screen appears ADDRESS l The original is scanned DIRECTORY f and the READ END key 10 Touch the one touch key for the desired iy destination TO SEND Refer to page 7 for 12 you have another page to scan change pages information on using the and then press the START key address directory screen Repeat this sequence until all pages have been scanned The key you touched is You can change the resolution and exposure settings highlighted If you touch the as needed for each page refer to pages 14 and 15 wrong key touch the key again If no action is taken for one minute scanning to cancel the selection The key automatically ends and the transmission job is stored display will return to normal 1 gAfter the final page is scanned touch the READ Nor END key e Refer to pages
14. age SETTING PASSWORDS Passwords can be set to restrict Web page access and protect settings Note that it is not necessary to set passwords the network scanner functionality can also be used without passwords A password can be set for the administrator and passwords can be set for each user If you use a user password to access the Web page you will be able to establish edit and delete destinations in the Scanner Destination Management menu however you will not be able to establish settings in the Setup menu The passwords for User and admin are both initially set to Sharp If you wish to change the passwords when first establishing the settings enter Sharp in Old Admin Password before you establish the settings A password must consist of alphanumeric characters and be no more than seven characters long Passwords are case sensitive After entering a password click Submit to set it After setting the password turn the machine power off and then back on When a password is set you will be prompted for the password when you attempt to access a Web page with protected settings For the User name enter user if you are accessing the page as a user or admin if you are accessing the page as an administrator For detailed information on setting passwords refer to Help 2 SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE BASIC SETTINGS FOR NETWORK SCANNING Click Network Scanning in the menu frame and t
15. ail Address that is displayed when the recipient receives your e mail click Sender E mail in the menu frame and then click Add Information for up to 20 different senders can be stored Select a sender from the stored senders using the touch panel of the machine when you send an image page 8 The selected sender appears in the sender column of the recipient s e mail software program NOTE If you do not select a sender when sending an image the default sender information stored with the key operator program is automatically sent Page 27 STORING A CUSTOM DIRECTORY Auto dial keys one touch keys and group keys are normally stored in the ABC index However you can also use the group indexes custom directory to group destinations for more convenient use Six indexes are available and a name up to 6 characters long can be assigned to each index Click Custom Directory in the menu frame of the Web page and then enter the desired name in the screen that appears User is initially entered for the name of each index Clear this and then enter the new name The procedure for storing auto dial numbers in a group index is explained on page 4 and the procedure for switching between the ABC index and the group indexes is explained on page 7 NOTE You can also store indexes in the Custom Directory from the touch panel of the machine CONDITION SETTING SCREEN OF SCANNER MODE The condition setting screen of scann
16. anagement system Web browser Network protocol LAN connectivity Supported mail system Number of destinations Number of senders Output resolution 11 x17 Possible 600dpi 1bit pixel Error dispersion 200 300 400 600dpi File type PDF TIFF TIFF F Compression mode NONE MH G3 MMR G4 Scan to FTP Scan to Desktop Scan to E mail Internet Fax Uses built in Web server Internet Explorer 4 0 or later Netscape Navigator 4 0 or later TCP IP UDP IP 10Base T 100Base TX Mail servers supporting SMTP 500 maximum 20 maximum Destination type E mail FTP Broadcast transmission Broadcast transmission E mail Internet Fax Fax E mail Internet Fax STANDARD 200x200dpi 200x1 00dpi 203 2x97 8dpi 8x3 85line mm FINE 300x300dpi 200x200dpi 203 2x195 6dpi 8x7 7line mm SUPER FINE 400x400dpi 200x400dpi 203 2x391 dpi 8x15 4line mm ULTRA FINE 600x600dpi 400x400dpi 406 4x391 dpi 16x15 4line mm 1 The file format for Internet Fax is automatically set to TIFF F Compression mode selections are MH G3 and MMR G4 2 A total of 500 destinations can be stored including E mail FTP Desktop Internet Fax and Group destinations Among these a combined total of 100 Scan to FTP and Desktop destinations can be stored Some discrepancies may exist in the illustrations and content due to improvements to the machine 28 Operation manual for network scanner SHARP S
17. ater or Netscape Navigator 4 0 or later To access the Web page refer to page 2 6 of Operation manual for printer operation and general information ABOUT THE WEB PAGE When you access the Web page in the machine the following page will appear in your browser A menu frame appears on the left side of the page When you click an item in the menu a screen appears in the right frame that allows you to establish settings for that item For overviews of each of the menu items refer to pages 2 7 to 2 8 of Operation manual for printer operation and general information For detailed explanations of the procedures for establishing settings click Help in the menu frame 2 TOP PAGE Microsoft Internet Explorer Eile Edit View Favorites Tools Help 2 2 Ala a ale 3 Back Forward Stop Refresh Home Search Favorites History Mail Print Address ELE MENU e AR M450 eg formati Go Links Machine Information Destination Management Unit Serial Number 1234567890 Name Not Set Model Name AR M450 Current Status Ready to print Machine Location Not Set Fax Memory Box Update Status Management M e Polled e Confidential Relay Broadcast Setup e Network Card e Passwords e Network Scanning e Status amp Alert E mail E mail amp DNS e Sender E mail e Custom Directories e Status Message Parameters e Alerts Message Parameters E Localintranet Web P
18. ce the stamp cover 12 SCANNING SETTINGS ORIGINAL SIZE RESOLUTION AND EXPOSURE When sending an image you can adjust the original size resolution and exposure settings as needed MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size such as an AB size or if you wish to change the scanning size touch the ORIGINAL key and set the original size manually Perform the following steps after loading the document in the automatic document feeder or on the document glass NOTE Standard sizes that can be detected are as follows 5 1 2 x8 1 2 8 1 2 x11 8 1 2 x11 R 8 1 2 x14 11 x17 If a non standard size original is loaded including special sizes the closest standard size may be displayed or the original size may not appear at all 1 Touch the ORIGINAL key If you wish to select an AB size touch the AB INCH key and then touch the desired original size key STANDARD RESOLUTION AB is highlighted and AB size keys are displayed To EO return to the inch palette touch the AB INCH key once again AUTO 8X11 ORIGINAL Se 2 Touch the MANUAL key 4 Touch the outer OK key The sizes that can be selected are displayed a SL eine You will return to the initial screen Pressing the inner b j 7 E OK key in the step above E x J returns you to step 2 ROTATE THE IMAGE 90 DEGREH L A4 OK E Co If you wish to rotate the
19. creen operator program Page 27 9 Continue from step 11 of Basic transmission 5 Select the file type and the compression mode method pages 8 to 9 NOTES e To cancel a broadcast transmission when selecting destinations press the CA key E MAIL ADDRESS CANCEL OK ppdl sharp co ipl 4 i d FILE FORMAT FILE TYPE COMPRESSION MODE D TIFF e When you perform a broadcast transmission the compression mode set with the key operator program is used as the file compression mode for all destinations This is initially set to MH G3 If desired you can change the setting to MMR G4 Page 27 w g 10 SENDING AN IMAGE SCANNING AND TRANSMITTING A TWO SIDED ORIGINAL A two sided original can be automatically scanned and transmitted using the auto document feeder Follow the steps below 1 Make sure the machine is in scanner mode and then load the document in the auto document feeder 2 Touch the ORIGINAL key STANDARD RESOLUTION f When you touch the ORIGINAL key check the original size displayed in the key AUTO 84X11 ORIGINAL 3 Touch the 2 SIDED BOOKLET key or the 2 SIDED TABLET key as appropriate for the original you loaded If necessary touch the MANUAL key and set the original size Page 13 ORIGINAL SIZE 2 SIDED TABLET 4 Touch the OK key You will return to the initial screen A two
20. cted for STANDARD resolution e For more information on each of the resolution settings refer to page 14 Default verification stamp Can only be selected if the optional verification stamp unit is installed Select this setting if you wish to always have a verification mark stamped on originals that are scanned using the scanner unit Normally this setting is not selected To select this setting check the box Scan to E mail initial status settings The Scan to E mail initial status settings let you adjust certain default settings for Scan to E mail The Scan to E mail initial status settings are as follows Default sender set lnitial file format setting Compression mode at broadcasting Default sender set If you do not select a sender when performing a Scan to E mail operation the sender information stored with this setting is automatically used You can check the stored sender information by printing the SENDER list Touch the SENDER NAME key and then enter the sender name The sender name entry screen appears Up to 20 characters can be entered 2 Touch the OK key 3 Touch the RE ADDRESS key and then enter the return address Up to 64 characters can be entered 4 Touch the OK key The entered return address appears Check the address to make sure it is correct Initial file format setting You can change the default file format file type and compression mode used when the e mail address is ente
21. e selected job moves up to the next position after the job currently being executed PRIQRITY Touch the E MAIL FTP key Eroa M 14 38 12 09 000 018 wart nc aE When the current job is completed execution begins of 14 36 12 09 000 010 wart NG the job selected in step 3 14 40 12 09 000 001 warTine NOTE EF E MATL F If the job currently being executed is a broadcast transmission the priority job will be executed after the call to the current destination is completed When the priority job is completed the remaining broadcast destinations are called However if the priority job is also a broadcast transmission the job is begun after the current broadcast job is completed CANCELING AN E MAIL FTP TRANSMISSION You can cancel a transmission job that is in progress or that has been stored Cancellation is done from the e mail FTP job status screen 1 Press the JOB STATUS key 3 Touch the job key of the transmission job you wish to cancel The touched key is highlighted CUSTOM JOB STATUS SETTINGS 4 Touch the STOP DELETE key A message appears to confirm the cancellation Touch the YES key to delete the selected job key and 2 Touch the E MAIL FTP key STOP DELETE cancel the transmission eror 14 38 12 09 000 018 warTiNe 14 35 12 09 000 010 wartine 14 40 12 09 000 001 warrine NOTE l ie If you do not wish to cancel the transmission touch the e NO key
22. ears to the left 2 ADDRESS DIRECTORY key page 9 This displays the Address Directory screen next page Touch this key when you want to use an auto dial number one touch dialing or group dialing ADDRESS REVIEW key page 10 When performing Scan to E mail or Internet Fax broadcast transmission touch this key to check your selected destinations Your selected destinations will appear as a list and the list can be edited SENDER LIST key page 8 Touch this key to select the sender when sending an image E MAIL ADDRESS key page 10 When performing Scan to E mail or Internet Fax transmission touch this key if you wish to enter the e mail address of the recipient manually instead of using an auto dial key ADDRESS DIRECTORY apress REVIEW SENDER LIST 4 E MAIL ADDRESS Two sided scanning and verification stamp icon display pages 11 12 Icons appear here when you touch the ORIGINAL key and select two sided scanning and or the verification stamp function when the optional verification stamp unit is installed The icons can be touched to open function selection screens ORIGINAL key pages 11 13 Touch this key when you wish to manually set the size of the original to be scanned scan both sides of the original or use the verification stamp option RESOLUTION key page 14 Touch this key to change the resolution setting for the original to be
23. eed to change the settings this step is not necessary When you have completed the settings press the OK key INITIAL ppd2 sharp co jp NOTE The file format for Internet Fax is automatically set to TIFF F 1 QWhen you have finished programming the one touch key touch the EXIT key If you wish to program another one touch key touch the NEXT key Pressing the EXIT key returns you to the screen of step 4 on the previous page INITIAL S ppdl sharp co jp STORING EDITING AND CLEARING FROM THE TOUCH PANEL EDITING AND DELETING ONE TOUCH KEYS If you wish to delete a one touch key or change the E mail address name or other information programmed in a one touch key perform the following procedure 1 Press the CUSTOM SETTINGS key touch the ADDRESS CONTROL key and then touch the DIRECT ADDRESS key refer to steps 1 to 3 on page 17 2 Touch the AMEND DELETE key AMEND DELETE f 3 Touch the one touch key you wish to edit or delete DIRECT ADDRESS AMEND DELETE SELEC DDRESS TO AMEND DELETE a SHARP GROUP 1 1 a FREQUENT USE EFGHI f JKLMN f OPORST Uvwxyz EERE lt gt croup To edit a one touch key follow steps 4 and 5 To delete a one touch key follow steps 6 and 7 When you have finished editing or deleting touch the EXIT key 4 Touch the key corresponding to the information you wish to change change the information in
24. el of the machine Use the Web page to edit or clear these destinations Page 2 19 1 Press the CUSTOM SETTINGS key touch the ADDRESS CONTROL key and then touch the DIRECT ADDRESS key refer to steps 1 to 3 on page 17 2 Touch the GROUP key DIRECT ADDRESS STORE INDIVIDUAL GROUP 20 STORING EDITING AND CLEARING FROM THE TOUCH PANEL EDITING AND DELETING GROUP KEYS If you need to delete group key or change its name or one of its stored destinations perform the following procedure 1 Press the CUSTOM SETTINGS key touch the ADDRESS CONTROL key and then touch the DIRECT ADDRESS key refer to steps 1 to 3 on page 17 2 Touch the AMEND DELETE key AMEND DELETE 3 Touch the group key you wish to edit or delete DIRECT ADDRESS AMEND DELETE SELECT ADDRESS TO AMEND DELETE SHARP CORPORATION EA TPs SHARP GROUP a FREQUENT USE JKLMN f OPORST f uvwxyz ES 4 gt croup To edit a group key follow steps 4 and 5 To delete a group key follow steps 6 and 7 When you have finished editing or deleting touch the EXIT key 4 Touch the key of the item you wish to change to edit the item follow the same steps as for one touch keys on page 17 DIRECT ADDRESS AMEND DELETE DELETE INITIAL S No 002 GROUP NAME SHRAP GROUP INDEX USER 2 ADDRESS 2 ADDRESSES KEY NAME SHARP GROUP NOTE If you cannot edit or delete a group key If you at
25. er mode is displayed by pressing the IMAGE SEND key refer to page 4 of Operation manual for copier while the print mode copy mode or job status screen appears in the touch panel In the explanations that follow it is assumed that the initial screen that appears after pressing the IMAGE SEND key is the condition setting screen shown below If you have set the display to show the address directory following page when the IMAGE SEND key is pressed touch the CONDITION SETTINGS key in the address directory to display the condition setting screen The key operator program can be used to set the display to show either the condition setting screen Shown below or the address directory screen following page when the IMAGE SEND key is pressed refer to page 26 NOTE manual for printer operation and general information For information on the parts of the unit and the operation panel that are used for network scanning refer to pages 3 4 of Operation manual for copier For parts that are used for both network scanning and printing refer to chapter 1 of Operation E Condition setting screen The display is initially set factory setting to show the following condition setting screen as the initial screen READY TO SEND 6 m EXPOSURE ORIGINAL Message display Messages appear here to indicate the current status of the machine When the machine is ready to send an icon app
26. g machine when you send an image page 8 The selected sender appears in the sender column of the recipient s e mail software program If you prefer to store sender information from the Web page refer to page 5 1 Press the CUSTOM SETTINGS key and then 4 Touch the SENDER NAME key touch the ADDRESS CONTROL key refer to steps 1 and 2 on page 17 The No that automatically appears is the lowest number Touch the E MAIL SENDER key SENDER NAME from OF io 20 Maite NOI yel been programmed When SENDER NAME is touched the letter entry screen appears Enter up to 20 characters for the name E MAIL SENDER 5 Touch the RE ADDRESS key l The display changes to the 3 Touch the STORE key _seNDER name address entry screen when you touch the RE ADDRESS RE ADDRESS key Up to 64 characters can be entered for the sender s e mail address When finished press the OK key to return to the original screen STORE 6 If you have finished storing senders touch the EXIT key If you wish to store another sender touch the NEXT key EDITING AND DELETING SENDER INFORMATION Use this procedure when you need to edit sender information or clear a sender 1 Perform steps 1 and 2 of STORING SENDER 4 Edit or clear the sender INFORMATION E MAIL SENDER No 01 2 Touch the AMEND DELETE key 1 croue RE ADDRESS f ppdl sharp co jp The stored senders appear AMEND DELETE Edit sender information
27. hen establish the required settings These settings should only be established by the network administrator After entering the settings be sure to click Submit to store them For detailed information on setting procedures refer to Help TOP PAGE Microsoft Internet Explorer oy x File Edt View Favorites Tools Help a E a EA 1 Ala a 3 3 i Back 5 Forward Stop Refresh Home i Search Favorites History Mail Print eG Links e Deskto Fax Network Scanning Setup e i Fax e Grou File Naming Fax Memory Box Management M Sender Name M Date amp Time I Session Page Counter F Unique Identifier e Polled e Confidential E mail Subject e Relay Broadcast Setup Submit e Network Card e Passwords e Network Scannin E mail amp DNS Setup e Status amp Alert E mail Primary E mail Server e E mail amp DNS e Sender E mail e Custom Directories e Status Message System Administrator E mail Address Secondary E mail Server E mail Timeout seconds Parameters Alerts Message Parameters e SNMP Time Zone Primary DNS Server Secondary DNS Server DNS TimeoutIseconds1 20 Ey Local intranet Network Scanning Setting screen E Select the method for assigning a file name to a scanned image Select the method for assigning a file name to a scanned image In File Naming click the items that you wish to use in the file name Sender Name and Date amp Time are init
28. hine a product key password must be entered using a key operator program This is only required once Use the Product Key Entry for Network Scanner Expansion Kit program to enter the product key If you do not know your product key please ask your dealer For information on using key operator programs refer to KEY OPERATOR S GUIDE NOTES e Before using the network scanner feature several settings must be established from the Web page These settings are explained from page 2 on The settings must be established by the network administrator Such settings must be effected by the system administrator who has the special network related backgrounds e This manual assumes that several options have been installed TABLE OF CONTENTS Page Page INTRODUCTION 00 0 ee cece eeneeeeeeeeeeeeeneeesnaeeaaes 1 PRIORITY TRANSMISSION OF A STORED JOB 16 SETTINGS AND PROGRAMMING REQUIRED CANCELING AN E MAIL FTP TRANSMISSION 16 FOR THE NETWORK SCANNER FEATURE 2 STORING EDITING AND CLEARING ABOUT THE WEB PAGE seeen 2 FROM THE TOUCH PANEL 1 eee eeeeeereeeeeees 17 SETTING PASSWORDS osinn 2 STORING ONE TOUCH KEYS BASIC SETTINGS FOR NETWORK SCANNING 3 only addresses for Scan to E mail SETTING UP DESTINATION INFORMATION 4 and Internet Fax 0 eect eeeeeeeeee 17 STORING SENDER INFORMATION 5 EDITING AND DELETING ONE TOUCH KEYS 19 STORING A CUSTOM DIRECTORY aeee 5 PROGR
29. ially selected If you are going to send images to the same recipient more than once we recommend that you also select Session Page Counter or Unique Identifier to prevent sending multiple files with the same name which would result in each successive file overwriting the previous file E Selecting an e mail subject only used for Scan to E mail Enter a subject when using Scan to E mail Only one subject can be entered If nothing is entered Scanned image from lt Device Name gt will appear The name that appears in lt Device Name gt is the name stored in Name in the screen that appears when you click Status amp Alert E mail in the menu frame If a name has not been stored the product name will appear E E mail Server and DNS Server Settings E mail sent by Scan to E mail or Scan to FTP Hyperlink uses SMTP To use either of these transmission methods you must first click E mail amp DNS Setup in the Network Scanning page and then enter the required information in the settings under E mail Setup This page can also be displayed by clicking E mail amp DNS in the Web page menu If you entered a host name in Primary E mail Server or Secondary E mail Server under E mail Setup you will need to enter the settings for the DNS server under DNS Setup If you entered a host name in Hostname or IP Address when storing a destination for Scan to FTP Scan to FTP Hyperlink or Scan to Desktop you will also need
30. ile format Scan to FTP Hyperlink The e mail includes a link to the location of the scanned image data and if the FTP server does not require a user name or password anonymous server the recipient can display the image by simply clicking on the address If you entered a host name in Hostname or IP Address you will need to enter the DNS server settings Click E mail amp DNS and enter the settings under DNS Setup To perform Scan to FTP Hyperlink you must also enter the settings under E mail Setup for the e mail server Refer to page 3 E Storing destinations for Scan to Desktop Scan to Desktop can only be used if Network Scanner Tool is installed in your computer Network Scanner Tool is included on the CD ROM that accompanies the AR NS2 Network Scanner Expansion Kit You can store a Scan to Desktop destination in the Web page or in Network Scanner Tool We recommend that you normally use Network Scanner Tool which automatically establishes settings The Web page is primarily used when the same settings are to be established in multiple laser printers or when the network administrator performs maintenance If the information set here differs from the information set in the host computer transmission and reception will not take place normally For details refer to User s Guide for Network Scanner Tool in the CD ROM that accompanies the Network Scanner Expansion Kit AR NS2 If you entered a host name in Hostname
31. ill return to the initial screen If you are not performing a broadcast transmission go directly to step 9 2 Touch the E MAIL ADDRESS key If you wish to enter another e mail address repeat steps 2 through 6 3 Enter the e mail address NOTES elf the key operator E MAIL ADDRESS program has been set NEXT ADDRESS ppd sharp co ill so that the NEXT i ADDRESS key must always be pressed n gt EE page 26 and you wish TN to enter another FILE FORMAT C em _ j Eme p a address press the If you make a mistake press the key to move the cursor NEXT ADDRESS key and then repeat steps 2 through 6 E back to the mistake and then enter the correct e If you frequently use broadcasting to send documents to character the same group of destinations it is convenient to program those destinations into a group key Page 4 4 Touch the FILE FORMAT key The file format is initially set 8 Touch the ADDRESS REVIEW key and check the to File type PDF destinations Compression mode MMR _ _ _ When the ADDRESS G4 If you do not need to REVIEW key is pressed only the entered change the file format go directly to step 6 i Apress keview destinations are displayed If you need to clear a MAIL ADDRESS SENDER List destination press its key Press the OK key to return NOTE The initial file format setting can be changed with the key to the initial s
32. in the same way that you stored it When finished touch the EXIT key to return to the screen of step 3 To clear the sender touch the DELETE key A message 3 Touch the one touch key of the sender that you appears asking you to confirm your selection Touch the wish to edit or clear YES key to clear the sender and return to the screen of step 3 The edit clear screen of the touched sender appears STORING EDITING AND CLEARING FROM THE TOUCH PANEL STORING A GROUP INDEX You can assign any name up to 6 characters long to each of the USER indexes USER 1 to USER 6 To perform this procedure from the Web page refer to page 5 1 Press the CUSTOM SETTINGS key and then 4 Enter a maximum of 6 characters for the index touch the ADDRESS CONTROL key refer to name steps 1 and 2 on page 17 Use the key to clear the displayed name and then enter the desired name 2 Touch the CUSTOM INDEX key When finished touch the OK key The new name appears in the screen of step 3 5 If you wish to program another index name repeat steps 3 and 4 When finished touch the OK key To change a user index name re enter the name as explained in step 4 DIRECT ADDRESS 3 Touch an index key USER 1 to USER 6 You can enter a name for the selected index CUSTOM SETTINGS CUSTOM INDEX SELECT THE KEY TO BE CUSTOM NAMED USER 1 USER 2 USER 3 USER 4 USER 5 USER 6 When touched the letter entry screen appears
33. invalid account name or password for the FTP server has been entered An invalid directory of the FTP server has been entered An error other than the above has occurred 24 KEY OPERATOR PROGRAMS This section explains the key operator programs that are related to the network scanner feature of the machine For key operator programs that are related to the printer and copy functions of the machine refer to KEY OPERATOR S GUIDE and Operation manual for copier NOTE You may not be able to use all of the programs in the key operator program list Programs that you can use will depend on what peripheral devices are installed on the machine KEY OPERATOR PROGRAM LIST Program name Page Image send settings Operation settings Default display setting 26 The number of direct address keys displayed setting 26 Mustinput next address key at broadcast setting 26 Initial resolution setting 26 Default verification stamp 26 Scan to E mail initial status settings Default sender set 27 Initial file format setting 27 Compression mode at broadcasting 27 USING THE KEY OPERATOR PROGRAMS To use a key operator program follow the procedure on page 6 of KEY OPERATOR S GUIDE Please carefully read Supplementary explanation of key operation for key operator programs on the same page For explanations of each setting refer to the following pages 25 KEY OPERATOR PROGRAMS SETTING PROGRAMS The set
34. layed is set to 6 or 8 A maximum of 10 characters can appear when the number of one touch keys displayed is set to 12 26 Must input next address key at broadcast setting You can select whether the NEXT ADDRESS key must be pressed before entering the next destination when performing a broadcast transmission only for Scan to E mail Usually this is set so that the NEXT ADDRESS key can be omitted Example Normal setting factory setting XXXX NEXT ADDRESS gt One touch NEXT ADDRESS gt Manual 4 1 Can be omitted Can be omitted XXXX NEXT ADDRESS XXXX Manual 1 Manual Cannot be omitted If the box is checked it will no longer be possible to omit the NEXT ADDRESS key as shown in the above example Even if the next destination to be entered is a one touch key the NEXT ADDRESS key must be touched before the one touch key can be entered If you attempt to enter a subsequent destination without touching the NEXT ADDRESS key the destination will not be entered Initial resolution setting This setting is used to change the default resolution setting for scanner mode from STANDARD to FINE SUPER FINE or ULTRA FINE HALF TONE can also be selected for the latter three resolution settings STANDARD is normally selected for the initial resolution setting If you wish to select HALF TONE for the selected resolution setting touch the HALF TONE key to highlight it NOTES HALF TONE cannot be sele
35. ll appear in place of the EXPOSURE key In this case press the SPECIAL MODES key and then press the EXPOSURE key ANN RESOLUTION f 2 Touch the desired exposure key The selected key is highlighted You will return to the initial screen NOTE When using the document glass to scan pages an original the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun E Exposure settings Dark Select this setting if your original consists Original mostly of dark characters This setting automatically adjusts the ex Auto posure for light and dark parts of the origi nal Light Select this setting if your original consists Original mostly of faint characters 15 PRIORITY TRANSMISSION OF A STORED JOB If you have an urgent transmission job and multiple transmission jobs have already been stored you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed This is done from the job status screen For details on using the job status screen refer to page 1 14 of Operation manual for printer operation and general information 1 Press the JOB STATUS key 3 Touch the job key of the transmission job to which you wish to give priority The touched key is highlighted CUSTOM SETTINGS 4 Touch the PRIORITY key Th
36. lly used as the display name e Initial Custom Directory Stored destinations are arranged on indexes when displayed in the touch panel of the machine There are two types of indexes the ABC index and group indexes The ABC index arranges destinations based on the letter entered in Initial which is normally the first letter of the name entered in Full Name If a destination is frequently used it is convenient to select the Frequently Used checkbox to include the destination in the alphabetical FREQUENT USE index Group indexes Custom Directories allow you to create and name indexes see the following page of destinations for specific purposes e File Format When you store a destination you can also select the compression mode and the format of the image file that is created when you scan an original for transmission You can select TIFF F TIFF or PDF for the file type and MH G3 MMR G4 or Uncompressed for the compression mode An initial setting has been made for the file type and compression mode so you only need to make a selection if the initial settings are not satisfactory For an explanation of the initial settings of each of the transmission methods click Help in the menu frame NOTE Internet Fax only has one file format TIFF F and thus there is no selection MH G3 or MMR G4 can be selected for the compression mode STORING SENDER INFORMATION To store the sender information Sender Name E m
37. ne touch key programming screen REGISTRATION IS COMPLETED will appear highlighted to the right of No NOTE The ADDRESS line only shows 32 digits regardless of how many were digits were actually programmed 18 STORING EDITING AND CLEARING FROM THE TOUCH PANEL 1 Check the key name The characters appearing next to the NAME key will be displayed in the key Only the first 18 characters of the name entered in step 6 will be displayed If you need to change the name that will be displayed in the key touch the KEY NAME key eMOONMEREGISTRATION IS COMPLETED If you do not wish to change lt svat _ nr the name this step is not necessary NAME SHARP CORPORATION SHARP CORPORATION 17Check the file format and the compression mode For a Scan to E mail destination Initial settings are File type PDF Compression mode MMR G4 If you need to change these settings touch the FILE FORMAT key File type selections are PDF TIFF and TIFF F and compression mode selections are NONE MH G3 MMR G4 If you do not need to change the settings this step is not necessary When you have completed the settings press the OK INITIAL S ppdl sharp co jp Z FILE FORMAT PDF MMR G4 key For an Internet Fax destination The initial setting is Compression mode MH G3 If you need to change the setting press the COMPRESSION key Selections are MH G3 and MMR G4 If you do not n
38. one e mail transmission If this limit is exceeded the e mail will not be delivered to the recipient Even if there is no limit and your e mail is successfully delivered a large data file may take a long time to be received and place a heavy burden on the recipient s network depending on the recipient s network Internet connection environment If large image data files are repeatedly sent the resulting burden on the network may slow down the speed of other unrelated data transmissions and in some cases may even cause the mail server or network to go down In cases where you need to send multiple documents try such measures as lowering the resolution or image quality mode e If the power is turned off or a power failure occurs while a document is being scanned in the auto document feeder the machine will stop and a document misfeed will occur After power is restored remove the document as explained on page 29 of Operation manual for copier SENDING AN IMAGE TRANSMISSION METHODS FOR SCAN TO E MAIL MANUAL ENTRY BROADCAST TRANSMISSION It is possible to manually enter the address of a Scan to E mail destination or select multiple destinations for a broadcast transmission These procedures are not possible when performing an Internet Fax transmission First use the procedure in Basic transmission method on pages 8 to 9 Perform steps 1 through 8 of Basic 6 Touch the outer OK key transmission method pages 8 to 9 You w
39. or IP Address you will need to enter the DNS server settings Refer to page 3 To view User s Guide Adobe Acrobat Reader 4 05 or later is necessary If this is not installed on your computer you can install it from the CD ROM that accompanies the Network Scanner Expansion Kit AR NS2 For details refer to the operation manual for the Network Scanner Expansion Kit AR NS2 E Storing Groups If you are using Scan to E mail or Internet Fax a scanned image can be sent to multiple destinations in a single operation To use this function you must first store the destinations in a group Click Group and then select the Scan to E mail or Internet Fax destinations that you wish to store in the group Up to 300 destinations can be stored in one group Only destinations for E mail or Internet Fax can be stored in a group Note that multiple destinations cannot be entered manually when sending an image SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE E Items common to all transmission methods when storing destinations e Full Name Display Name Only alphabetical characters and symbols can be used to enter names in Full Name and Display Name For the maximum number of characters that can be entered click Help in the menu frame Display Name is the one touch key name that is displayed in the touch panel of the machine If a display name is not stored the first 18 characters of the name stored in Full Name are automatica
40. red manually for a Scan to E mail transmission Normally the file type is set to PDF and the compression mode is set to MMR G4 Compression mode at broadcasting This setting selects the compression mode for broadcasting using Scan to E mail The compression mode set here is used for all destinations regardless of their individual compression mode settings The usual setting is MH G3 KEY OPERATOR PROGRAMS PRINTING OUT SETTINGS Settings established with the key operator programs can be verified by printing them out 1 Press the CUSTOM SETTINGS key CUSTOM DB STATUS SETTINGS DISPLAY i CONTRAST f 4 Touch the ALL KEY OPERATOR PROGRAMS LIST key PROCESSING PRINT DATA appears in the message screen and printing begins To cancel printing touch the CANCEL key ALL KEY OPERATOR PROGRAMS LIST NOTES e The list is printed before other jobs waiting to be printed e Inthe screen of Step 4 you can touch the SENDER LIST key to print the Sender List This list lets you check the stored senders 27 SPECIFICATIONS For information on power requirements power consumption dimensions weight and other specifications that are common to all features of the machine refer to page 6 2 of Operation manual for printer operation and general information Maximum original size Two sided originals Optical resolution Output modes Halftone processing File format Scan destinations M
41. scanned The selected resolution setting will be highlighted above the key The initial factory setting is STANDARD EXPOSURE key page 15 Touch this key to change the exposure setting for the original to be scanned The selected exposure setting will be highlighted above the key The initial factory setting is AUTO f the Fax Expansion Kit AR FX5 is installed SPECIAL MODES appears instead of EXPOSURE CONDITION SETTING SCREEN OF SCANNER MODE E Address directory screen alphabetically ordered If you have set the initial screen to the address directory screen using the key operator program the initial screen will appear as follows Destinations stored using the Web page are grouped in indexes G according to the letter entered in Initial for each destination and the name entered in Display Name is displayed in the one touch key READY TO SEND Destination Manag ement E mail Destination Control SHARP CORPORATION af E gt CONDITION SETTINGS Full Name Required SHARP CORPORATION mp Ws eee SHARP GROUP EAR p DESKTOP FF Initial Optional 5 Custom Directory usen E M Frequently Used E mail Address Required oox xcharp com Display Name Optional SHARP CORPORAT lt lt lt H DESKTOP mf File Format PDF G4 jd Submit L E mail Destination Management page GROUP 1 One touch key display CONDITION SETTINGS key This shows the
42. sided original icon appears next to the ORIGINAL key Example The icon that appears when the 2 SIDED BOOKLET key is touched STANDARD f RESOLUTION AUTO 84X11 ORIGINAL f 5 Continue from step 4 of Basic transmission method pages 8 to 9 NOTES e Booklets and tablets that are bound at the top are tablets CA key will also cancel two sided scanning Two sided originals that are bound at the side are booklets and two sided originals e Two sided scanning turns off after the document is stored in memory Pressing the Booklet Tablet A 11 SENDING AN IMAGE STAMPING SCANNED ORIGINALS VERIFICATION STAMP FUNCTION If the optional verification stamp unit has been installed on the scanner unit you can have a pink fluorescent O mark stamped on the edge of each original that is scanned using the auto document feeder This feature does not operate for originals scanned on the document glass Paper feed direction O NOTE When both sides of an original are scanned only the front side of the original is stamped tl A pink fluorescent O mark is In scanner mode load the original and set any needed scanning conditions such as the Original size resolution and exposure Stamping position AUTO _8 X11 ORIGINAL The STAMP key is only displayed if the verification stamp unit has been installed When touched the key is highlighted
43. tempt to edit or delete a group key in the following situations a warning message will appear and editing deletion will not be possible The one touch key you wish to change or delete is currently being used for transmission or is used in a currently stored transmission job If the key is being used for a current transmission or currently stored transmission cancel the transmission or wait until it is completed and then edit or delete the key To edit a destination stored in a group key touch the ADDRESS key The following screen appears DIRECT ADDRESS AMEND DELETE SELECT ADDRESS The one touch keys stored in the group are highlighted To add another one touch key to the group touch the key to highlight it To delete a one touch key from the group touch the key so that it is no longer highlighted 5 Make sure the edited information is correct and then touch the EXIT key DELETE If you wish to change another group key repeat steps 3 through 5 INITIAL If you wish to delete another group key repeat steps 3 6 and 7 21 STORING EDITING AND CLEARING FROM THE TOUCH PANEL STORING SENDER INFORMATION Use this procedure to store the sender information sender name and e mail address that is displayed when the recipient receives your e mail Information for up to 20 different senders can be stored Select a sender from the stored senders using the touch panel of the digital copyin
44. ting programs for the network scanner feature of the machine are explained here Explanations of the setting programs used for the copy feature setting programs used for the facsimile feature and setting programs that are related to the printer feature can be found in the copy facsimile and printer manuals Operation settings The following operation settings are available Default display setting The number of direct address keys displayed setting Must input next address key at broadcast setting lnitial resolution setting Default verification stamp Default display setting You can select the initial display that appears when you press the IMAGE SEND key to change to scanner mode or when you press the CA key in scanner mode Normally the initial display is set to the condition setting screen page 6 The following three selections are available e Condition setting screen e Address directory ABC e Address directory Group When an address directory ABC or Group is selected the selected index of that address directory page 7 is set as the initial screen The number of direct address keys displayed setting The number of one touch keys displayed in each address directory screen can be changed from 8 the normal setting to 6 or 12 Touch 6 8 or 12 to select the desired number NOTE For the key name that appears in each one touch key a maximum of 18 characters can appear when the number of one touch keys disp
45. to enter the settings for the DNS server under DNS Setup SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE SETTING UP DESTINATION INFORMATION To store the name and address of a destination in an auto dial key click Destination Management or one of the transmission methods in the Web page menu frame Destination Management can also be used to edit or clear stored destinations A total of 500 destinations can be stored including E mail FTP Desktop Internet Fax and Group destinations Among these a combined total of 100 Scan to FTP and Desktop destinations can be stored The stored destinations appear as one touch keys in the touch panel of the machine when you send an image allowing you to select the destination For detailed information on setting up editing and deleting destinations refer to Help E Storing destinations for Scan to E mail and Internet Fax Scan to E mail and Internet Fax destinations can also be stored edited and cleared from the touch panel of the machine Pages 17 19 To perform Scan to E mail the e mail server settings must first be established Refer to page 3 E Storing destinations for Scan to FTP If you select the Enable Hyperlink to FTP server to be e mailed checkbox you can send an e mail message to a Sender selected from E mail Destination stored in Sender E mail in the Web page menu page 5 to notify that person of the location of the scanned image data and its f
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