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Sharp IQ-8900 User's Manual

1. abusus 125 The Tel and User File Applications eec 126 Selecting a file sureties eet tee aera 126 Making new entries ccccccccesseceesseeeessseeeesseeeeeaes 127 FNAN ENTES steeds drt eteeetinceleersurentes sizes nk 127 Editing Entries osuere 129 Deleting entries 2 02 eee ceecceece cess eeeeeseeeeeseeeeseeeeseeeees 129 Using picture fields x ssi fesd ests dul cuetures ie suleamesesess 130 The Tel application Menus e eee eeeeeeeeeeeeeeees 132 The User File application Menus cceeeeee 133 Customizing the Tel and User File Applications 0 133 Changing file NAMES cccceccesessseessessseeesseeeeees 133 Configuring fields sce iledkt nia Recetas 134 Customizing the Index display cccceeeeeeeeeeees 136 Chapter 5 Word Processing and Outlining csccsssseeeseeeeeees 139 The Notebook Application cccceececceceeeeeeeeeeeeeeeeeeeeteeeeeeeeees 140 Making new entries cccsssecsssessstessstessstessenensenes 140 Making a new entry based on an existing entry 14 2 Finding entries searraxarsinancteni nieces 142 Editing Entes d a a EE 144 Deleting entries as csdceschs dissects lavetioeclsciexieedaveld 144 Changing the character size on the display 145 Searching for specific words in the text ee 146 Changing character font styles 00 eceeeeeeeees 146 Using indents and tabs wc iscosscsc se cseicnsetesscn
2. Monthly tabs Clia The flashing date indicates the currently selected date e There is an Ann entry on the highlighted day see p 119 e indicates that the day is a due date for a To Do entry see p 104 e An upper dot indicates a Schedule entry in the morning and a lower dot indicates one in the afternoon or evening see p 93 To display another month touch the monthly tab for the desired month Touching gt or lt a displays the following or previous six months respectively x You can also step through the months sequentially using PREV and NEXT The Three The Three month view gives you an overview of a month view selected month and the month preceding and following it To open the Three month view touch 3 MONTH CALENDAR in the VIEWS menu 87 88 The Weekly view The Weekly Graph view month if not already displayed IE 5 6 148 49 im 11 1993 i213 4 tS 6 0 B 6 18 3 01 JM smn s 19 20 2122 23 RES pp ZD 1 ee g3 24 25 g5 25 27 28 233031 1994 Ei z8 Changes to the Monthly view 213 4 5 6 7 JAN 3 pi 11 pean 139 14 1994 116 17 18 19 20 21 22 23 24 25 26 27 28 Selected month Press PREV or NEXT to see the previous or next set of three months respectively You can display a Monthly view by touching the selected month The Weekly view shows the schedule over a one week period To open the Weekly view select a date
3. CARD O gt D O Accesses any installed IC card 9 QUIT Turns the unit on O 8 Interrupts printing or data transfer OFF B T T Turns the unit off PM_ 12 24 AM ce Coes ALARM RCM C CE 0s D Bt ao Calculator application function keys MOVE xi GI EXP COL M Am M A M P M selection Automatically activated E in appropriate applications T Enter and as symbols Ea 12 724 12 lt gt 24 Switches between the 12 hour and 24 hour time display format Automatically activated when setting the time ALARM ALARM Sets cancels Schedule alarms Sets resets an entry for daily alarms RCM MENU Opens application menus pens app ee CANCEL Clears an unstored entry Cancels a selection menu or operation to return to the previous display T Enters the question mark T TR Enters the double quotation mark MOVE Moves topics in the Outline application 293 294 Key Representation in text Function EXP COL EXP COL Expands collapses topics in the Outline M application Opens a new entry in an application NEW M Clears field contents when entering editing data EDIT Opens the Edit mode so that an entry can be edited EDIT EDIT Stores an entry as a copy so that you can save the original entry and edit the duplicated entry in the Notebook application TB Moves the cursor one character to th
4. SHARP ELECTRONIC ORGANIZER i ntroduction NOTICE Congratulations on purchasing the 1Q 8900 IQ 8920 unit Please read this operation manual thoroughly to familiarize yourself with all the features of the unit and to ensure years of reliable operation You may also find it useful to keep this operation manual on hand for reference e The only difference between the IQ 8900 and the lQ 8920 is memory capacity e Unless otherwise specified the text and materials in this manual apply to both models One of the models or certain accessories described in this manual may not be available in your country when you purchase this product Check with your local SHARP dealer concerning availability All company and or product names are trademarks and or registered trademarks of their respective manufacturers e SHARP strongly recommends that separate permanent written records be kept of all important data Data may be lost or altered in virtually any electronic memory product under certain circumstances Therefore SHARP assumes no responsibility for data lost or otherwise rendered unusable whether as a result of improper use repairs defects battery replacement use after the specified battery life has expired or any other cause SHARP assumes no responsibility directly or indirectly for financial losses or claims from third persons resulting from the use of this product and any of its functions such as stolen credi
5. Setting the time and date Q Press ON J and touch If the demo has already been disabled select SET CLOCK from the TOOLS menu then select ADJUST TIME DATE from the submenu 2 Touch to set your l cA home city Press the first letter of the name of your home country then press lt 9 until you find a city in your time zone Touch the city to select it and then touch 5 Type the correct time and then press twice For example 0 9 for 9 45 AM Welcome What can this product do i nd Fazes anytime anywhere F ore hundreds of nanes a ang numbers rack your busy aPPO SCHE DUI Ce Hanase all of your things TO DO gt And muc hs much more Touc h NEXT PAGE to see a auic k demo Touch ADJUST to set the time amp Date o Touch an application key at eo oa to start oraanizing your busy life raj EZR P AD D ADJUST NEW YORK USA HOME TIME z BOAM HOME DATE CHANGE Peeonsorr HOME CITY al Press SPACE to jump to the user cities EM D Y 17 171994 ADJUST TINE ATE a USA HOME TIME 9 454M HOME DATE M DAY 17 1 1994 STORE 6 Type the correct date and then touch For example C0 5 0 C3 0C1 9 9 4 for May 3 1994 See Getting the Unit Up and Running Chapter 1 for more details Disabling the demonstration start up display Your unit comes with a built in demo which is turned on by default You will most likely want to
6. The backspace key Deletes the character to the left of the cursor m Sign change key in Cale mode T Enters the symbol SZ Enter the letters A Z TIME STAMP 2nd Stamps the current local time at the cursor TIME STAMP location in an entry Enter font settings in the Notebook application plain underline italic and bold TB 2nd C1 respectively Co ft 3 a PRINT SCREEN 2nd Prints the current display when a printer is P PRINT SCREEN connected DATE STAMP Stamps the current local date at the cursor D DaTE STAMP location in an entry Searches for a specific text in the Notebook application 2nd HELP Calls the on line help feature p 7 Enter accent marks 7 0 respectively E S C Press the keys and type a letter to create B C accented characters N 3 Q 295 296 Key Representation in text Function Ww Opens the TOOLS menu Equivalent to TOOLS Opens the PERIPHERALS menu Equivalent m to PERIPHERALS USE PEN In the Scrapbook application converts the touch pen to drawinq tools USE ERASER In the Scrapbook application converts the touch pen to an eraser USE AREA TOOLS In the Scrapbook application marks areas to cut cory paste or delete v m P g Enters a carriage return ER Enters a tab in the Notebook application Switches the letter keys between upper and lower case when pressed
7. Year month day day of the week hours minutes AM PM city names 12 hour or 24 hour Display of date and time for the world s cities Enable disable daylight saving time display function 307 Peripherals and transfer interface R transfer Cable jack IC card slot Common Power Power consumption Battery life Operating temperature 308 Up to a distance of approx 80 cm 15 pin Battery Main supply 3 V DC alkaline batteries LRO3 x 2 Memory backup 3 V DC lithium battery CR2032 x I 0 29 W Battery life may vary depending on usage Operating batteries e Approx 70 hours 2 months of 1 hour continuous use per day Continuous display at an ambient temperature of 23 C 73 F e Approx 50 hours 1 5 months of 1 hour continuous use per day Searching data for 5 minutes and display on for 55 minutes per hour at an ambient temperature of 23 C 73 F Memory backup battery Approx 5 years regardless of the condition of the operating batteries 0 to 40 C 32 to 104 F Dimensions Weight Accessories Open 155 W x 177 D x 20 H mm 6 3 32 W x 6 31 32 D x 25 32 H Closed 155 W x 97 D x 23 9 H mm 6 3 32 W x 3 13 16 D x 15 16 H 300 g 0 66 Ib including batteries Alkaline batteries LROS x 2 lithium battery CR2032 x 1 installed operation manual protection card installed touch pen 309 310 ndex A Accessing
8. e You can also delete all entries in both ANN files Simply select ALL ANN FILES in step 2 above t tis not possible to delete all entries simultaneously if the unit is locked See p 282 The Ann VIEWS S lt application fx ANN 1 NONTH DAY Selects the ANN1 file menus ANN 2 MONTH WEEK Selects the ANN2 file 0 gt SET SECRET STATUS ATA DELETION Sets the entry as secret or non secret see p 284 Selects specific text or entries for deletion see p 122 123 124 4 Creating Your Own Database This chapter will discuss using the Tel Telephone and User File applications The two applications are actually identical in the way that they function except that they have different default file and field names to accommodate different types of information The flexibility of these applications allows you to manage a wide variety of information from a simple address book to an extensive restaurant guide or even a listing of your favorite movies You can even store graphic images in each entry 125 The Tel and User File Applications Each application comes with three files or directories e The three Tel files are all set up by default to manage a simple address book Each entry is set up to contain three fields Name Number and Address e The three User File directories are set up by default as follows USER FILE 1 Business card file containing eight text fie
9. Deleting all outlines In the Index or View mode press MENU touch MODIFY and select DATA DELETION A submenu appears Select ALL OUTLINES A warning message appears asking if you are sure you want to delete all outlines in the application Touch or to cancel the deletion It is not possible to delete all outlines simultaneously if the unit is locked See p 282 Using The examples used so far have only contained one level subtopics of topics excluding the title which is always on the first children level by itself This simple outline form may be all you need to organize your information You can however create subtopics for greater flexibility Each subtopic belongs to the particular topic that is on the next level above it A subtopic can in turn have its own subtopics these can continue for 15 levels below the title Subtopics are often referred to as childen the topic they belong to as the parent and parents and children together as a family The example below shows an outline illustrating these points OUTLINE shom EA ABC Corn s Branches Northeast Parent N sales office 40C distribution center Boston sales office Children Central Chicago office Headquarters DC distribution center The hollow diamond indicates that the topic is a parent has subtopics while a solid diamond indicates that the topic has no children This is useful be
10. PAGE 1 2 AUG 26 1994 10 52 AM Smith John 201 529 8200 FACSIMILE TRANSMITTAL COVER SHEET DATE FRIDAY AUGUST 26 1994 TO Davis Frank ABC Corp FAX NUMBER XXX XX3 9770 FROM Smith John 101 4th Ave New York N Y 07250 Before faxing be sure to set the correct date and time in the unit see chapter 1 You are required by law to insure that your name telephone or fax number and time and date appear on the top of each faxed page see 231 232 Sending a fax Auto matic dialing the inside front cover of this manual The unit will insert this information automatically if it has been entered correctly You can fax a single Notebook or Scrapbook entry or you can fax an entire Filer folder With the unit connected to the CE FM1 fax modem and the unit turned on From the Notebook Select an entry and touch From the Scrapbook Select an entry press touch VIEWS and select FAX SEND From the Filer Select a folder and touch aD From the Fax directory display select a recipient and then touch CALL e If you need to access a different directory touch CHANGE FAX DIRECTORY which opens the SET UP FAX DIRECTORY DISPLAY If you want to use a cover sheet check USE A COVER SHEET and see the section on Using a Cover sheet later in this chapter Be sure to enter hyphens in the appropriate places in the fax number Make any necessary adjustments to the nu
11. 3 Select DELETE ALL SECRET DATA A warning message appears asking if you are sure you want to delete all the secret entries If you have forgotten your password you have no choice but to proceed Touch to delete all secret entries This will make it possible for you to enter a new password t e If an optional RAM card is installed on which the same password is registered as that for the unit the secret data on the card will also be deleted by this operation e If you set ASK PASSWORD in the SET START UP display to ON and forget your password you will have to do an all reset operation see p 299 A RAM cards If you are using a RAM card in the unit the card is also and the protected by any password that you register If you Secret remove a RAM card and change your password or function register a password for the first time you will be unable to use the card in the unit again unless you re register the original password or delete your password respectively It is therefore crucial to keep track of any passwords used with specific RAM cards Also before you use a new RAM card for the first time you must delete any registered password or the unit will not recognize the card see Changing or deleting the password on p 286 287 Changing the Calendar Display Format The unit lets you change the default Calendar display to one you find more convenient There are three aspects to changing the display setting t
12. Keyboard For entry of characters and commands Touch pen holder m pen Use for selecting touch buttons and drawing on the touch panel son cable jack Connects a data transfer cable for computer links modem hook ups etc Reset button Use to initialize and reset the unit T L Lock button Press to open the unit IC card lock switch Locks the installed IC card into the unit IC card eject switch Use to eject an IC card mt Memory back up battery compartment Battery replacement switch Secures batteries into the battery compartment Operation battery compartment IC card slot For loading an IC card Infrared port For infrared communications with other 8900 9000 Series units etc 47 Getting the Unit Up and Running Installing 1 Set the battery replacement switch on the back of the unit the to REPLACE BATTERIES exposing the red dot batteries 2 Slide off the operation battery cover 3 Insert the two batteries atop the ribbon tab positioning them according to plus and minus polarity as shown below 4 Replace the operation battery cover 5 Set the battery replacement switch to NORMAL OPERATION Initializing The unit must be initialized the first time it is used 1 Press and hold the ON key 48 2 While holding down the key push the RESET button on the back of the unit using the included touch pen or a similar object The following message will appear
13. Naming or renaming folders Assigning a single entry to folders 7 1 Display the entry that you want to assign to a folder in the View mode of its application 2 Touch FILE IT A window opens 3 Touch as many folders as you want to assign the entry to Touch a folder again to deselect it 4 Touch FILE IT A Filed message is displayed and the View mode reappears 201 The entry is appended to any existing entries in the selected folder s If you select an empty folder to assign an entry to the first ten characters of the contents of the first text field of the entry are shown on the name label You can easily change the name as you like See the following section Naming or renaming folders Naming or 1 In the Filer Drawer touch the name label to select any renaming folders ma ma 202 folder except the IN folder that you would like to name or rename You can also use the cursor keys to select a folder 2 Press EDIT The EDIT FOLDER NAME window opens EDIT FOLDER NAME 3 Enter any name up to ten characters long that you would like to use for the folder Letters numbers and symbols can all be used When renaming first press T NEW to delete the existing name 4 Touch STORE to register the name or CANCEL to cancel it The name you entered appears on the name label You can also name a folder using the MODIFY menu In step 2 selec
14. PARITY A simple form of error checking during transmission DATA BITS The size of each data character transmitted which is measured in bits STOP BITS Signals sent to indicate the end of each transmitted character Xon Xoff A form of handshaking or flow control between the modems LOCAL ECHO Selects the display of characters when typing and connected to a remote terminal SHIFT IN OUT A switch to distinguish between accented and unaccented alphanumeric characters 208 7F CODE CONVERSION Selects whether a certain transmission code is interpreted as delete or backspace in 7 bit data transfer SEND LF AFTER CR Affects formatting of lines on a remote terminal display RECEIVE LF AFTER CR Affects formatting of lines on the unit s display DELAY TIME The time the sending unit will wait for the receiving unit to read a line of sent text Set any value from O 99 tenths of a second EMULATION Selects a type of computer terminal for the unit to emulate which serves as a basic input output device with some remote systems WRAP AROUND Moves characters to a new line when the end of a line is reached on the display TAB Sets tab characters AUTO REPEAT Repeats keys functions when pressed and held CURSOR Selects the appearance of the cursor CURSOR TRANSLATE HORIZONTAL VERTICAL Sets the number of characters or lines that 7 cursor key operation moves the cursor Except for the transmission spee
15. You can also use keyboard shortcuts to change the font style which make it possible to change font styles on the fly from the keyboard The keyboard shortcuts which are indicated on the SET FONT STYLE submenu are as follows 2nd CY gt Plain Underline Italic 2nd 0 Bold To change the font style of text that has already been entered select the text in the Edit mode by dragging the pen across it then choose a font style from the menu or by using keyboard shortcuts e The font style cannot be changed within the TITLE field e The underline setting remains in effect until plain is reselected Any text inserted into a block takes on the font style of the block of text Indents and tabs let you format the appearance of text and blocks of text The difference between an indent and a tab is that once entered an indent setting remains in effect until it is turned off or changed In other words if you set an indent all text entered after that will also be indented A tab affects a single line only Setting indents Text indenting can be turned on and off and text can be indented from the left margin and or right margin using the application menu Indent off is the default setting On your unit indents are set by specifying the number of characters you want to indent For example if you enter 5 as the indent a line will be indented by five spaces You can specify as many indents as you want in an
16. 7 Press MENU and then touch MODIFY Select USE PEN to switch the touch pen back to Writing 8 9 Praw the letter B cn ee en eee N N a N 10 Press The changes are now Stored to Open the application e es sy to disp ay the drawing you graphic 2 Press NEXT or PREV entries lt Want to delete on the viewing page 3 Press ing i re you A warning Message appears asking if you are sure y Want to delete the entry s dN tnanatassenesaninnanannnnn Touch YES or o cancel the deletion 4 a Press LY or N respectively Checking the Time and Date 2 1 To check the current date and time press and hold NEW YORK i usa THU JAN 13 1994 9 08 am 1 LONDON UNITED KINGDOM THU JAN 13 1994 2 08 Pm 5 00 2 Release the key to close the Clock application gt Fora full explanation of the Clock application see page 182 Checking the Unit s Memory The unit has a certain memory capacity in which operations are carried out and data that has been entered such as phone numbers and memos is stored When the amount of data already stored approaches the unit s maximum memory capacity you may not be able to store an entry or the data being processed may be lost when you change applications To avoid these problems you should check the remaining memory space regularly and free up space when necessary by deleting previous entr
17. All the filtered entries are deleted and the Filter function is turned off Special Characters The unit has a seventeen page menu containing 136 symbols and accented characters such as i and plus one page for 8 often used symbols These symbols and accented characters can be easily accessed and inserted into an entry Selecting any of these special characters inserts it at the cursor location 1 When entering data or editing an entry in the Edit mode position the cursor where you want to insert a symbol or special character 2 Press SMBL on the keyboard The Symbol menu appears NOTEBOOK A Jol CANCEL TarGi TITLE 3 Press PREV or NEXT until you find the character you want to enter there are 18 menu pages to look through 4 Touch the desired symbol to select it The symbol menu closes and the selected character is entered at the current cursor position 5 i the symbol you just selected is an accent mark 0 or _ it will flash on the display Type the icici you want to enter with that accent mark e When you next open the Symbol menu the character you selected is at the top of the first page The unit automatically registers the 8 characters most recently selected from the Symbol menu in its first page making it easy to quickly access characters that you use frequently e When printing an entry depending on your printer s capability some selected symbols and characters may
18. The key beep is now turned off and disappears Getting to Know Your Unit A major advantage of this unit is its graphical user interface which displays commands and can carry out functions through a combination of graphical images and text The graphical user interface is not only easy to use it also gives you a great deal of versatility since many Touch buttons and the touch panel Applications operations can be carried out using the touch pen on the display keys on the keyboard or a combination of the two The unit s display not only shows information it is also a touch panel which can respond to the touch of a finger or the touch pen to call up functions and execute commands The icons on the display are touch buttons which allow you to access various operations simply by touching the desired button Many operations which are carried out using the touch buttons can also be carried out using keys on the keyboard To store an entry for example you can touch on the display or press on the keyboard e Keyboard alternatives are shown on some touch buttons For example EN shown as STORE in the manual indicates that you can touch STORE on ENTER the display or press ENTER on the keyboard e When a symbol on the display matches a key or symbol on the keyboard either can b used to perform the same operation For example CANCEL function the same as CANCEL p selected applicatio
19. 129 144 Speed button information 237 Emulation Printer 223 Terminal 258 270 Entering Monthly goals 106 Subtopics 167 Error indicator 180 Expanding families 169 External power supply 273 F Families Collapsing 168 Expanding 169 Restructuring 170 Fax modem 227 Fields 67 Moving between 70 Picture 67 130 Filer application 198 Filer Drawer 198 Filter function 213 Deleting filtered entries 215 Turning off 215 Turning on 214 Finding entries 72 91 95 107 121 127 142 see also Search By date 74 By topic 74 Graphic entries 79 Using keywords 73 96 109 121 127 143 Using the Calendar views 91 96 108 121 Using the Index mode 95 107 121 127 142 Folders Assigning entries to 199 Deleting all entries in 206 IN 198 Merging 205 Naming renaming 202 Sharing 206 Viewing the contents of 203 Unassigning entries from 204 Font Changing size 145 Changing styles 146 Selecting font type for printing 155 H Help 58 Home city 49 182 IC cards 220 274 Installing 220 IN folder 198 Indents Changing Canceling 150 Setting 148 Index mode 62 Infrared transfer Setting up 246 Notes on 245 313 Inserting Page break 154 Text 70 Topic 162 Installing Batteries 48 IC cards 220 J Joining two topics into one 163 K Key beep 54 Keyboard 57 Function notation list 292 L Line type 255 Locking the unit 286 Level converter CE 137T 228 M Manual Construction 39 Conventions
20. 201 Switches to the Index mode NUMBER a ADDRESS 87088 U S A 63 Other operations from the keyboard Creates a new entry Edit mode Edits the currently displayed entry Edit mode Deletes the currently displayed entry ii SREVU IEXTAlly displays the previous following entries The Edit Entries are made and all editing and corrections are mode carried out in the Edit mode Clears an entry or operation without storing it Stores an entry to the unit s memory TEL 1 NAME Smith JOM porns css 912 345 6789 161 4th Ave New York N Y 97258 U S A 4 indicates the selected field Touch anywhere to move the cursor Other operations from the keyboard Clears a selected field CAN Clears an entry or operation without storing it ENTER Stores an entry to the memory a Y gt C lt Moves the cursor PREV NEXT Selects a field Making a New Entry In the Index or View mode pressing opens a blank form for creating a new entry Make the following new Tel entry Name John Smith Tel 20 529 8200 Fax 20 1 529 9695 Address 123 Main Street Mahwah NJ 07430 1 Press TEL to open the application The application opens in the Index mode 2 Press NEW on the keyboard A blank form opens in the Edit mode a CANCEL _ ELEN NUMBER ADDRESS 3 Type in the name Smith John 4 Press NEXT to move to the NUMBER
21. CH when you need help using a particular application on the unit The on screen help is a quick reference guide explaining various controls and their functions Installing or replacing the batteries 1 Set the battery replacement switch on the back of the unit to REPLACE BATTERIES exposing the red dot Fig 1 A Slide off the operation battery cover Fig 1 c Insert the two batteries atop the ribbon tab as shown Fig 2 cA Replace the operation battery cover Fig 3 5 Set the battery replacement switch to NORMAL OPERATION Fig 3 If this is the first time you have installed batteries in your unit proceed to the following steps 6 While holding down the key on the keyboard push the RESET button on the back of the unit using the touch pen or a similar object When a message appears touch to initialize the unit completely clearing the memory On average you can expect to get about two months of battery life based on one hour a day of constant use Actual battery life will vary depending on individual use See Getting the Unit Up and Running Chapter 1 for more details Adjusting the touch panel Before using the unit you should adjust the touch panel to ensure optimal response when touching or writing on the display u Press and then touch TOOLS to open the ADJUST Lo ene ernie panust Tuck Pae SET START UP DISP IM a quick deno Touch A
22. Do you really want to initialize the organizers main memory this will delete all main data E Zon 3 Touch YES to initialize the unit An initial display welcoming you to the unit appears e If you want to take a tour and have a demonstration of some of the features touch NEXT PAGE You can press to leave the demonstration at any time and go back to the initial display e The welcome display is shown each time the unit is turned on unless it is set to off see p 53 To skip the tour or after finishing it proceed to setting the clock below Setting the In order for the Calendar Schedule To Do and other clock time based applications to be accurate the built in clock must be set to the correct city time and date 1 Touch ADJUST on the welcome display 49 50 Wel come 2 Touch CITIES A list of cities appears CHANGE IEA nt OFF HOME CITY net Press SPACE t o JumPto the user cities 3 If the desired city is not displayed press PREV or to display the city 4 Touch the desired city to select it and touch DONE The ADJUST TIME DATE window reappears with the selected city displayed 5 Enter the correct time using the numeric keys on the keyboard Enter a zero 0 in front of any single digit hour or minute entries 6 Press or PM above the top row of keys on the keyboard 7 Press NEXT Press to select the time system 8 Press NEXT T
23. Intermediate results of a calculation 176 Memory 81 Time in a city 185 Checking off To Do entries 111 Clock application 182 Collapsing outline families 168 CompuServe 253 Auto log on for 268 Data transfer via 267 Connecting a fax modem 228 Copy 71 130 207 209 Copying Blocks of text 71 207 Entries 209 Graphics to picture fields 130 Sections of graphic entries 193 Cover sheet 231 Preview display 235 Using 235 Sample 231 Cursor 68 Customizing Index display 136 Tel User File applications 133 Cut 71 130 207 209 D Daily alarms Setting 188 Turning on off 189 Daily view 89 Date calculation 177 Date format 68 Setting 288 Date stamp 211 Daylight saving time DST 187 Assigning to a city 187 Enabling disabling 187 Deleting All entries in an application 98 122 129 144 166 195 All To Do entries in current view 117 All secret entries 287 Categories 116 Contents of picture fields 132 Filtered entries 215 Graphic entries 80 Line in a calculation 177 Schedules over a specific period 98 Single entries 75 97 122 129 144 166 195 Text 70 Topics 165 Using the application menu 76 Dialing directory Setting 256 Display Setting the LCD contrast 52 Symbols 57 Display modes 62 Edit mode 64 Index mode 62 Selecting 62 View mode 63 Downloading 266 Drawing tools 77 E Edit mode 64 Editing techniques 67 Editing see also Revising Categories 115 Contents of picture fields 131 Entries 96 109 122
24. Opens the CATEGORIES window so you can add edit delete or select categories SET SECRET STATUS gt DATA DELETION P The Ann Anniversary Application Making new entries The Ann Anniversary application makes it easy for you to keep track of annual events such as wedding anniversaries and birthdays of friends relatives and business associates Once entered the dates of annual events are displayed on the Calendar highlighted in white on black making it possible to prepare for them well in advance every year There are two files in the Ann application The first file ANN 1 stores and displays entries that occur on a specific date every year and the second ANN 2 stores and displays entries that occur on a specific day for example the first Tuesday in November ANN 1 is the default file Making new entries in the ANN 1 file Enter the following in the ANN 1 file Date May 17 Description Jo s Birthday Press The Index mode opens in the ANN 1 file Press The Edit mode opens CANCEL ZXEASON DESCRIPTION 3 Enter the date in the order of month day there is no year entry Type 05 17 119 4 Move to the DESCRIPTION field 5 Enter the description of the event Type Jo s Birthday a Set GLEANN M D 5 17 DESCRIPTION Jos Birthday dt 6 Touch STORE The entry is now stored Making new entries in the ANN 2 file Enter the following in the ANN 2 file Day The
25. Using the index mode tac ss eae erie cect ones 72 Using KeyWords ster ae oe nee aaea 73 By TOPIC cores aoinne oan cota cathe Mectbic TSA ESEESE 74 By Cale wiactinaitiddrndi eas ediedncditancdsedeediihauncuncncny 74 Deleting Entries from the Unit cc cceeseeeeeteeeseneeeeseeeeaes 75 Deleting single entries ccescceeseeeeseeeeeeeneeeeeeeeeees 75 Deleting entries using the application menu 76 Drawing Using the Scrapbook s sssssssessresssssresrrsrrrernsrrerrnerrsne 77 Using the drawing tools eeeeeeeseeeeeeeeeeeeeteeeeeeees 77 Making new graphic entries ccccccecseeseeeeeeeeeeees 78 Finding graphic entries ccsecssecesecesseeesseeeesees 79 Revising graphic entries wx cccniewcuneneniowcmteneion 79 Deleting graphic entries eceeeeeeseeeereeeeeereeees 80 Checking the Time and Dales iia waa 81 Checking the Units Memory ccccccsseccssscseseeessseeesseeseneeeens 81 The Tools Menu the Unit s Basic Utilities 0 0 82 Chapter 3 Time Management sssssssssssssersssseeerseseeeneeseseeenaes 85 The Calendar a e16 crcl 6 a eeaeee eaa eee aaa err een 86 Selecting a Calendar ViGW cccccceeseeeeeseeteeees 86 The Monthly view tecicxtconcch treat oie enn ea recht eit 87 The Three month ViOW cceeceeeseeseeeeseeeeeeeseeeeeaeees 87 The Weekly WCW oodieliect cd ce cceda codec ected hekedd etal 88 The Weekly Graph View c scs cstncstencrsten eset
26. f you want to set the alarm at the schedule s starting time skip step 3 above e To set an alarm for an entry that has already been stored display the entry in the View mode and press ALARM This will set the alarm at the entry s starting time If you want to set a different alarm time you must display the entry in the Edit mode You can also set alarms separately from Schedule entries See p 188 Clearing a set alarm To clear an alarm that has been set for an entry display the entry in the View mode and press ALARM or touch ALARM when the entry is displayed in the Edit mode You can disable all set alarms at once See p 189 ONTHLY EEKLY GRAPH 070 A SPECIFIC OATE FILTER ON OFF i Ga DATA DELETION Selects the Monthly view calendar see p 87 Selects the Weekly Graph view see p 88 Goes directly to a particular date see p 91 Turns the FILTER function on or off see p 214 and p 215 Use to enter events that occur regularly or mark an event that spans a period of time see p 100 Sets the entry as secret or non secret The default setting is non secret see p 284 Selects specific text entries or all Schedule data for deletion see p 97 and p 98 103 104 The To Do Application Making new entries The To Do application is a valuable organizational tool to help meet deadlines and to add structure and efficiency to your work and the goals th
27. main or card was last used for each application So for example if you select the To Do application and it was last used with card memory the unit will switch automatically to card memory If you then select another application that was last used with main memory the unit will switch back automatically to main memory gt You can also store data on a RAM card by copying all data from the main unit s memory This is called backing up Unnecessary data can then be deleted from the 239 240 Backing up data to a RAM card Og card See the following section for more information Backing up means making a separate copy of your data which can be kept in a safe place This is the simplest and easiest form of insurance against losing valuable information When you backup to a RAM card any information already on that card will be lost With a RAM card installed in the unit 1 Make sure that the unit is unlocked see p 282 Press and touch PERIPHERALS to open the PERIPHERALS menu 2 Select RAM CARD TRANSFER 3 Select MAIN CARD REPLACE A warning message appears asking if you want to permanently delete all data on the RAM card 4 Touch or to cancel the operation The entries are backed up Backup time depends on how much data is stored in the unit e Backing up data to a RAM card copies your information onto the card The data in your units main memory is not deleted e Data c
28. the memory backup battery l The unit s memory backup battery has an expected life of approximately five years under normal conditions temperature extremes can shorten the life of the battery Replace the memory backup battery every five years or whenever the following display appears Replace main memory back up battery Please read the operation nanual for directions Do not try to replace the memory backup battery if the operating batteries are weak Doing so may result in the loss of all data in the unit If necessary replace the operating batteries before replacing the memory backup battery Turn off the unit 2 Set the battery replacement switch on the back of the unit to REPLACE BATTERIES a red dot will be visible 3 Remove the screw holding the memory backup battery cover in place 4 Remove the memory backup cover 304 See 8 Replace the memory backup battery cover and secure it with the screw 9 Set the battery replacement switch to NORMAL OPERATION If nothing happens when you press ON e Setting the battery replacement switch to REPLACE 305 306 BATTERIES shuts off power to the unit Check that the battery replacement switch is set to NORMAL OPERATION e Check that the card lock switch is set to LOCK e Repeat the above battery replacement procedure step by step F Specifications Model Display 1Q 8900 IQ 8920 240 x 160 dot mat
29. to open the PERIPHERALS menu 3 Select GLOBAL SETTINGS The submenu appears 4 Touch SET FAX OPTIONS and then touch SET FAX MODEM OPTIONS A display appears 228 Turn the fax modem speaker on or off by ji touching the relevant PT ser FAK MODEN PN i SPEAKER On oe l VOLUME EOM MEDIUM HIGH LINE TYPE BGS PULSE ECR CANCEL ECR n setting turning the speaker on lets you hear dialling Select the desired speaker volume by touching it Telephone lines use either pulse or tone dialing Pushbutton phones generally but not always use tone dialing and rotary phones use pulse dialing Select the line type used at the location you are faxing from different locations may have different line types This unit cannot change the line type between TONE and PULSE while it is dialing 5 Press _ D to display the second screen of the SET FAX MODEM OPTIONS SET FAX MODEM OPTIONS sd SET on OPTIONS Telephone lines differ depending on the country This unit can match the requirements of each country by selecting the dial type US Set for US Canada Australia Japan UK Set for United Kingdom G Set for Germany F Set for France Set for Italy D1 Reserved for other countries D2 Reserved for other countries D3 Reserved for other countries For more information contact your local SHARP dealer 6 Select the dial type by
30. twice The Daily The Daily view is convenient for viewing all entries for a view single day It can be accessed from the Monthly or Weekly view by selecting a day and touching 89 90 Displays the Temporarily removes all Schedule schedule for and Ann entries from the Weekly and today s date Daily views see p 108 Change to the Weekly view The number of entries for the current day Chi Sal a ah Rp Time bar graph for 1 yall Frank sales s Schedule entries Shaded portions on the bar graph indicate times of the day when you have appointments or other commitments Portions that are blackened indicate that you have more than one appointment during that period Press lt to display the morning bar graph and gt to display the evening bar graph Touch an entry to select it or use a and _v to step through the entries then touch VIEW to display the entry in the View mode of the application that was used to create it Touch the entry twice You can also step through days one by one using NEXT and PREV If the amount of available memory is small To Do entries may not be properly displayed in the Daily view In this case a message will appear indicating this when the Daily view is selected To properly display all To Do entries delete any unnecessary data then reselect Daily view Finding Entries in the Schedule To Do and Ann applications entries using can be recalled fr
31. 188 The Scrapbook Application 0 0000 cece eee eee 190 MARKING MEW Entries exccseiiacthceccrestsiccaectdiscecvederstestancont 191 Using the drawing tools eeeeeeeeeeeeeeeeeeeeeeenees 192 Finding 6 glo caper seerereerere tere twerrenrtereter teretrectrerter terre 192 Editing entries ciectececcustecsntvetecs ctuntanecwataoniieetots ual eset 192 Selecting an area s ssen we waar ine wane wereues 192 Moving or copying sections of graphic entries 193 Adding text strings to graphic entries cccee 194 Deleting entri S cassis icin toate aa aa a 195 The scrapbook application VIEWS menu 196 Chapter 7 Features and Utilities for Added POWER ssscsseesens 197 The Filer Application snanu 198 Assigning entries to folders cc cece eerie 199 Naming or renaming folders cccceseeeeesteeeeeees 202 Viewing entries via the Filer c cesses 203 Unassigning entries from folders ccccceeeeeeees 204 Merging folders geeee ee eer Oe eer er iiaia 205 Deleting all entries in a folder ees 206 Sharing folders a icconctceitraceecenacceasegacetarttast turetartturetarttees 206 The Filer application Menus cccceeeeeeseseeeseeees 207 Copying or Moving a Block of Text esenee 207 Copyingnor MOVING ENTES sec scsiccsccescn csc nese nate maieenteemtenmneentty 209 Creating a New Entry Based on an Existing One 210 The Time Stamp and Date Sta
32. A submenu opens PERIPHERALS UNIT TO UNIT TRANSFER POSES oye ENG Biber AIII Po MME We Net Bre he Prets PNE OESE sh TERMINAL MOCSEND ALL IN THIS FILE UNIT TO ONI GET DATA APPEND SoM ODONI Tiro D p IMPORT OTHER FORMAT gt GLOBAL SETTINGS e Select GET DATA APPEND 247 248 4 On the sending unit e Press MENU and touch PERIPHERALS e Select UNIT TO UNIT TRANSFER A submenu opens e Select SEND ALL IN THIS MODE or SEND ALL IN THIS FILE in the Tel and User File applications All entries in the application or in the selected file are transferred In the Schedule Tel and User File applications if the Filter function is turned on only the filtered entries will be transferred Transferring a Filer folder 1 Turn on both units 2 On the sending unit select the folder you want to send in the Filer Drawer 3 Press GET on the receiving unit 4 Press SEND on the sending unit The transferred entries are stored in the appropriate applications and are also automatically assigned to the IN folder on the receiving unit e After completing the transfer you should move the data from the IN folder on the receiving unit to another folder You can also transfer folders using UNIT TO UNIT TRANSFER in the PERIPHERALS menu In step 3 after opening the Filer application select GET DATA ADD TO INBOX on the receiving unit Then in step 4 select SEND SELECTED F
33. ASCII codes To enter accented characters etc in on line mode use If you try to do this with SHIFT IN OUT set to ON and DATA BIT to 7 the modem connection might be broken If this occurs press to leave the on line mode and change SHIFT IN OUT to OFF or DATA BIT to 8 in the dialing entry you are using then try again Data transfer The unit can upload send entries from the Notebook application in either ASCII text format or using the XMODEM file transfer protocol It can also send Filer folders using XMODEM And it can download receive text and files using either ASCII or XMODEM ASCII the American Standard Code for Information Interchange is an internationally recognized character set that makes it possible to transfer text between different kinds of computers and for text typed on one computer to appear in the same form on a remote computer No error 264 correction is implemented during an ASCII transfer XMODEM is a file transfer protocol which implements error correction The number of pages of data downloaded as a Notebook entry will be displayed as in the Index mode Once this is downloaded open the entry in the View or Edit mode to display the number correctly Uploading data In the Terminal mode Access a remote computer or system by making or receiving a call Press MENU touch and select UPLOAD The UPLOAD submenu appears TERMINAL MENU UPLOAD UPLOAD TEXT CASCIT UPLOAD
34. Enters a symbol in white above a key when held while the key is E e B pressed oe 2nd CUT Cuts a specified text picture or a selected entry to the clipboard for pasting to another location Cs 2nd COPY Copies a specified text picture or a selected entry to the clipboard for pasting to another location ms gt 22 m PASTE Places a text picture in the clipboard at the cursor location Enters the French character sed Enters a comma B gt CB Enters the German character 8 T CF Enters a quotation mark J Enters a period In calculations the period i entered from the keyboard acts as a decimal T point Tis oE Enters a colon ea Enters a semicolon Key Representation in text Function CAPS CAPS Caps lock key Switches the letter keys between upper and lower case modes Ou Press this key then another key to access 2nd any second function indicated in blue above the key Also accesses keyboard shortcuts WORD Accesses a user word list GT Performs a square root calculation in Cale mode Tia Enters V as a symbol SMBL Accesses the symbol menus SyBL Checks off the To Do entries Ea Enters V as a symbol The space key S Toggles between insert and overwrite mode when entering editing data DEL Deletes a character at the cursor position when entering editing data DEL Deletes entries
35. Getting to Know Your Unit essssessssssssseeesierrrrrerrerrsrrerrerrerresns Touch buttons and the touch panel cceeeeeeees Applications ets ature clot ered nae ea asx E Ye Menu operation oc aices causes sncrnasserereuccbvetemeaierenncneiew TOKO DOA seer ce cccs erreur ue Display SVMDOISi setts neater Nardin tearidin een ninlin ies Built in help and other messages eeeeeeeeeees 37 39 41 42 29 30 Chapter 2 General Operation cssscsscssssesseeeseeeseessteeneeseeeneees 61 OPENING AN ABDICATION aana eid icin 62 Selecting Display MOdCS 2 1 15 uinntir 62 The Index mode eesece Kove nevaan Lowe nevsan heute emis 62 The View mode acslecd delead talons tales nsec adnsJesinivess 63 Th 0 010 eaeeeeere rere naaa near creer 64 Mam ING sa INGW ENY sessen 65 Editing A EXIST ENUY ia ccna aaa taelem alata RCAC they 67 Editing Techniques 0 iil ll ll li lillie 67 O Loan seer ener ere eee rer ee oer eee eC errr 67 The CUISO ieee rite acer g ies eich Aes tl anne hau 68 TYPING IN texis o a 68 Moving around the display ccceeceeseeeeeeeeeeeeeeeeeees 69 Moving between fields ceccceceeceeeseseeeeeteseteeeneeeees 70 Inserting and overwriting text seesesseeeseeeresrnereees 70 Deleting textana a 70 Working with blocks of text seseesseseeseesnesnssnssnssnssn 71 Scrolling the display ciif5 Ssh tlie t etd ela 72 Finding Specific Entries in Your Unit 0 72
36. Home city The time is automatically adjusted e If you have set a User city and want to select it as the Home city press SPACE to access it see p 186 e Certain countries will be abbreviated on the display as follows Federal Republic of Germany GERMANY F R Papua New Guinea PAPUA N GUINEA Republic of Trinidad and Tobago TRINID amp TOB United Arab Emirates U A EMIRATES United States of America USA e Country and city names in the list and the time differences used to adjust the clock are as of January 1999 183 Setting the 1 time and date 184 Press MENU and touch TOOLS to open the TOOLS menu Select SET CLOCK Select ADJUST TIME DATE The TIME DATE window opens ADJUST rience ete NEW YORK USA HOME TIME 2 00AM HOME DATE M D Y 3 3 1904 The window has three fields Home Time Time System and Home Date Enter the current time and press or Enter a 0 before a single digit hour or minute entry Move to the TIME SYSTEM field Press 12 lt gt 24 to select whether you want the time shown in 12 or 24 hour format Touch the desired setting Move to the HOME DATE field Enter the current month and day in two digits and the year in four digits You can set any date from January ist 1901 to December 31 st 2099 Touch STORE or CANCEL to cancel the changes The time and date are now stored e You can access the CHANGE HOME CITY window from this
37. NEW to delete the current setting and enter the name of your desired city 6 Move to the COUNTRY field 7 Delete the current setting and enter the name of the country where the city is located 6 8 Move to the GMT Greenwich Mean Time field 9 Enter the time difference between your city and Greenwich Mean Time the international time reference Press before a number for a negative time difference You can specify any value from 11 5 to 12 with 0 5 hour precision 10 Touch STORE The city you entered is set as a User city and is listed on the first page on both the Home and World city lists gt To select the User city you have just entered as the Home or World city see p 182 or p 185 respectively Daylight Assigning DST to a city saving time Designating daylight saving time for a city automatically DST sets the time for that city one hour ahead This can be done using either the Home city or World city list accessed from the menu 1 Press touch TOOLS and select SET CLOCK 2 Select either CHANGE HOME CITY or CHANGE WORLD CITY 3 Bring the desired city to the display using PREV and then select it 4 Touch DST ON gt OFF 187 188 Setting daily alarms t appears to the left of the city indicating that DST has been assigned to it Touch DONE To unassign a city s DST setting simply follow the above procedure and touch DST ON a gt OFF again the button toggl
38. PICTURE you cannot enter anything The more keywords you enter the more selective the filtering process will be 6 Touch FILTER ON The filtering process begins and an Index page appears with the first entry that matches your criteria If no matching entries are found a message indicates this ts Ifa new entry is made or an entry is transferred from another device when the Filter function is on the entry will be displayed even though it may not meet the criteria If you want to remove these new entries you will have to turn the Filter function off then repeat the above procedure Turning the To turn off the Filter function simply touch Filter off TURN OFF FILTER on the display or select TURN OFF FILTER from the FILTER ON OFF submenu Deleting The Filter function also makes it possible to delete a filtered group of entries related to one or several topics This can entries be extremely helpful for example if you complete a project that has several entries relating to it saving you time by deleting them as a group instead of one by one In the Schedule Tel or User File application Turn on the Filter using keywords to collect the entries you want to delete 2 Press MENU touch and select DATA DELETION A submenu appears 3 Select FILTERED ENTRIES 215 216 A message appears asking if you want to delete all filtered entries in the application 4 Touch or to cancel the procedure
39. TEXT XMODEM UPLOAD FOLDER CXMODEM POP UP NUMERIC KEYPAD MILIMANI TE IX e For the MODEM SETTING see p 255 when MNP is set to ON the XMODEM protocol is not available Check MNP is set to OFF Select uploading text using ASCII or XMODEM or uploading a folder using XMODEM e If you selected an upload of text a display similar to the Index mode appears showing all the Notebook entries you have made Select the entry containing the text you want to upload e If you selected an upload of a folder a display similar to the Filer Drawer opens Select the folder you want to upload Touch UPLOAD to upload your selection or CANCEL to cancel it 265 266 The selected entry or folder is uploaded Press ON at any time to cancel an upload Certain computer information services require specific log on procedures before you can upload your data Consult the service provider whose system you are using for details about this You can automate the log on procedures if you wish See p 268 Auto log on Downloading data In the Terminal mode 1 Access a remote computer or system by making or receiving a call 2 Press MENU touch MODIFY and select DOWNLOAD The DOWNLOAD submenu appears TERMINAL MENU DOWNLOAD E MES DOWNLOAD TEXT ASCII 222 DOWNLOAD TEXT XMODEM DOWNLOAD FOLDER CXMODEM 3 zoron Se as RAS ea APR E r A ESRD 3 Select downloading text using A
40. The current entry is in the Edit mode 57 58 Built in help and other messages 2nd The key has been pressed CAPS has been pressed In caps lock mode all typed letters will be in uppercase Press CAPS to turn off caps lock This symbol indicates that the current entry is marked as secret and can only be accessed when the unit is unlocked see p 282 A The unit is locked Entries marked as secret cannot be recalled without first entering the password and unlocking the unit see p 282 The key sound is on see p 54 oo All alarms are enabled When this symbol is not shown the alarm sound for any set alarms is disabled see p 189 They indicate that all information in an entry cannot be shown at one time on the display There is additional information in the direction indicated which can be viewed using the cursor keys lt gt The unit has a built in help feature which acts as a convenient on line reference manual You can call up the Help feature at any time simply by pressing 2nd HELP On line help is an extensive resource so not all the information available may fit on one display Use PREV lor NEXTX scroll the information then touch DONE when you want to return to the regular display During the course of normal operations the unit will display several different messages to guide you through these operations Many of these messages will give you a choice of commands or ask
41. Y N Press ON at any time to cancel printing For a full explanation of the Filter function see p 213 Printing Schedule entries for specific periods Press CALENDAR to open the application Display and select the date containing the entries you want to print or a date that is included in the weekly or monthly period of entries that you want to print 3 Press MENU touch PERIPHERALS and select PRINT M 226 Select ALL IN SELECTED DAY WEEK or MONTH Press ON at any time to cancel printing Printing using the Filer application Using the Filer you can print related entries from different applications Press FILER Select the folder from the Filer Drawer that contains the entries you want to print Press SEND Press at any time to cancel printing You can also print folder contents using the PERIPHERALS menu After selecting the folder select PRINT from the menu then ALL IN SELECTED FOLDER from the submenu Printing all All entries in an application or in a selected file in the entries Ann Tel and User File applications can be printed To print all entries in an application Open the application containing the entries you want to print In the Schedule Tel and User File applications make sure that the Filter function is turned off See p 215 2 Press MENU touch PERIPHERALS and select PRINT 3 Select ALL application name ENT
42. a text using of up to 20 characters in an entry see p 146 MODIFY Inserts a page break at the cursor location see p 154 INSERT PAGE BREAK Sets the entry as secret or SET SECRET STATUS gt non secret see p 284 DATA DELETION PM deicion cee p taa SET FONT STYLE Sets the character font style such SET PAGE FORMAT ae underline italic see SET TABS Formats i page including page SET NDENTS ee eee and prin Sets tab positions see p 151 Sets the paragraph indents see p 148 The Outline Application The unit s Outline application is a simple convenient tool to help you order information or key points of your thoughts and writings in a clear easy to understand hierarchical structure This is ideal for organizing your plans and ideas and the application s features provide the flexibility to restructure the order whenever necessary The outline structure consists of a title and one or more topics which can have one or more subtopics These topics can be rearranged grouped together or even hidden from view so that you can manage a lot of information easily and efficiently Each topic in an outline is much like an entry in the other applications and the outline itself can be thought of as a file holding all of those topics or entries But in an outline you can enter edit or delete topics while maintaining an overview of the entire outline and its topics 157 158 Creating an ou
43. and goals arranged in a priority you assign to them the Ann application lets you record important annual events such as anniversaries and birthdays and the Calendar can display your Schedule To Do and Ann entries in a daily weekly or monthly format The Tel application can be used like an address book to record names phone numbers and addresses while the User File application is a database for any important information entered into categories you set up Both can be configured to include the information you need most The unit is a word processor as well The Notebook application offers advanced features including margin set word wrap and a choice of font size and styles allowing you to use the unit for everything from simple note taking to creating a formal full size letter And the Outline application lets you enter and organize your thoughts and ideas using topics and subtopics easily reorganizing them at any time The unit s powerful desk accessories include the Scrapbook application which lets you create drawings or write notes directly on the display The Calculator can 37 38 perform a full range of mathematical functions and the built in Clock keeps track of both local and international time The unit combines quick access to your information with the ability to search files using a keyword or heading The Filter function makes it possible to select and work with specified entries And the Filer lets yo
44. appropriate fields You can leave any or all of these fields blank if you wish SET START UP DISPLAY 781 BROADWAY NEW YORKA NY 10612_ 4 Touch STORE to store the settings or CANCEL to cancel any changes Responses If you have set START UP and ASK PASSWORD to ON to the start and filled in your personal information a display similar to up display the one below will appear every time the unit is turned on 281 This Organizer belongs to OLIVIA HAMILTON TEL 185 663 952 1 TOL BROADWAY NEW YORK NY 18812 WED MAY 11 1994 Enter the Password To use any function of the unit 1 Type in the password as used for the Secret function You must enter the password exactly as you registered it including upper and lower case letters 2 Press ENTER ENTER PASSWORD disappears 3 Touch WEEKLY or DAILY to go directly to these Calendar views or press the key for any application you want to use t e If no password has been registered the prompt for the password will not be displayed even if ASK PASSWORD has been set to ON If you set ASK PASSWORD to ON with START UP set to ON and you forget your registered password to access the unit you will have to reset the unit losing all the data stored in it See p 299 The Secret Function The Secret function keeps information in your unit secure by locking it with a password that you specify Entries marked as secret are hidden from a
45. batteries from the unit when they become weak or when the unit is not to be used for a long period of time Leaving weak batteries in the unit may cause battery leakage and damage from corrosion e Do not dispose of batteries by fire as they may explode When using the unit if the symbol appears at the the operating top of the display the operating batteries may need to be batteries 302 replaced To confirm this turn the unit off and then on again If the display shown below appears replace both of the operating batteries immediately Replace the operating batteries 1 Turn off the unit 2 Set the battery replacement switch on the back of the unit to REPLACE BATTERIES a red dot will be visible 3 Slide off the operation battery cover Battery replacement switch 4 Remove the old batteries by pulling the ribbon tab 5 Insert the two new batteries atop the ribbon tab positioning them according to plus and minus polarity as shown below 6 Replace the operation battery cover 7 Set the battery replacement switch to NORMAL OPERATION lf nothing happens when you press ON e Setting the battery replacement switch to REPLACE BATTERIES shuts off power to the unit Check that the battery replacement switch is set to NORMAL OPERATION e Check that the card lock switch is set to LOCK e Repeat the above battery replacement procedure step by step 303 Replacing
46. cannot highlight text in it by dragging Use the cursor keys to move the cursor e When using the 1Q 702A lQ 704B IQ 71 1 B IQ 712B IQ 715A 1Q 716B Q 8D01A you can enter data in the clipboard by pressing 2nd ENTER However you cannot enter data in the clipboard if the amount of free memory is small e The following cards can be used in conjunction with most of the unit s built in applications Press to access these dictionaries while using a built in application 1Q 702A 1Q 704B IQ 71 1 B IQ 71 2B IQ 71 5A lQ 71 6B IQ 8DOI A e TIME DATE STAMP functions can be used by pressing Phd e BME ISMAYIR T then enters the time pressing _D_ enters the date and pressing SPACE enters both the time and the date e To enter special symbols press to display the list of symbols and then enter the number corresponding to the symbol you want e When using the IQ 718M IQ 8A02M or IQ 8C02 the Clock window may be displayed longer than usual Press any key to close the window e When using the IQ 720 the Cale window cannot be opened e When using the IQ 701A you cannot use Calendar application for a date entry e When using an IC card supporting multiple languages 8 including English all messages are shown in English and cannot be switched to another language When using Organizer Link software designed for an unit other than the 8900 9000 Series Data in applications that are not supported by the Organizer Li
47. certo etre te tet iofoto coo o Sooo ooay You cannot reduce or enlarge an area of graphics No matter what size area you select to paste to the cut copied graphics or a part thereof will be reproduced at the same size as the original To move or copy an entire area of graphics see p 130 or p 209 Deleting sections of graphic entries 1 Select the area you want to delete 1 Press You can import text from other applications to the Scrapbook Display the entry that you want to import text from in the View mode 2 Copy the desired text by using 2nd or 3 Press SCRAPBOOK 4 Display an existing drawing and touch EDIT or begin drawing to make a new entry 5 Select the area where you want to place the text Werereeeeetrtetterectett rei toss cology LARA R ASSN SARS ERE RRA SSS EESS SES SESESESEERET ERE ESE ESSETE EEE SSS Ae el RE SERRE SRS SRE EERE NSD EES ESE SEES EEN SEEN SEEN SENET RECGCCTUSTECTOCCCOCOSeCOCOOCOOOOO OOOO aa nee 3 SOR RS ERS U NS EERE SESE RUSS SESS SERRA ETS NERA SEE nasen The text is reproduced so that it fits in the area you specify with lines of text split over several lines if necessary If the specified area is not big enough to contain the entire cut copied text only part of it will be pasted Deleting Deleting single entries entries 1 Display the drawing you want to delete in the viewing page 2 Press A warning message appears asking if you are
48. data 242 Between two 9000 Series units 244 Filer folder 248 From an Organizer other than 9000 series 249 In Terminal mode 264 Points to remember when 274 Single entries 246 Via CompuServe 267 Via infrared 245 With a personal computer 251 With a RAM card 251 Troubleshooting 300 In Terminal mode 271 Turning on off Daily alarms 189 Key beep 54 Power 51 Welcome display 53 Word wrap 152 Typing in text 68 U Unlocking the Unit 284 Uploading 265 User File application 126 User s city 186 V View mode 63 W Wake up function 256 Weekly Graph view 88 Weekly view 88 Welcome display 49 Turning off 53 Wireless interface 223 251 Word key 211 Inserting words phrases in an entry 213 Deleting words phrases 213 Registering words phrases 212 Word wrap 152 World city 185 X XMODEM transfer protocol 264 317 MEMO MEMO This apparatus complies with the requirements of BS 800 EN 55014 1988 and BS 6527 EN 55022 1988 Dieses Gerat stimmt mit den Bedingungen der EN 55014 02 1987 und der EN 55022 04 1987 berein Cet appareil r pond aux specifications de la EN 55014 02 1987 et EN 55022 04 1987 Dit apparaat voldoet aan de vereiste EN 55014 02 1987 en EN 55022 04 1987 Apparatet opfylder kravene i EN 55014 02 1987 og EN 55022 04 1987 Questo apparecchio stato prodotto in conformita alle EN 55014 02 1987 e EN 55022 04 1987 A T ovokev Tosi tis npo taypog t EN 5
49. e f you are in an application other than Notebook or Outline you have to remove the paper manually after printing If you are using the Hewlett Packard LaserJet Series printer the paper will exit automatically after printing You can also print single entries using the PERIPHERALS menu After selecting or displaying the 8 entry select PRINT from the menu then THE SELECTED ENTRY or THE SELECTED OUTLINE from the submenu Printing a In the To Do Schedule Tel and User File applications specified and in the Filer you can print only those entries that group of match specific criteria entries The procedure for specifying and printing a group of entries varies according to the application In the To Do application 1 Go to VIEWS menu and select the file TO BE DONE DONE ENTRIES MONTHLY GOALS or a category containing the entries you want to print 2 Press MENU touch PERIPHERALS and select PRINT 3 Select ALL ENTRIES IN VIEW t Press at any time to cancel printing In the Schedule Tel and User File applications 1 Open the desired application press MENU and touch 225 Select FILTER ON OFF then select TURN ON FILTER from the submenu Enter the information to define the entries you want to print The more information you enter the more selective the filtering process will be 3 Touch FILTER ON 4 Press touch PERIPHERALS and select PRINT 5 Select ALL application name ENTRIES R
50. entries in the Calendar Caic and Clock application windows so these applications are not included Graphic entries cannot be assigned to folders so the Scrapbook is also not included 4 Enter a keyword up to 16 characters long Letters numbers and symbols can all be used The unit does not distinguish between upper and lower case letters e Touch the SECRET ONLY box to collect on y secret entries This box will not be displayed if the unit is locked Entering a keyword is optional in this case Touch the box again to deselect it 5 Since all the applications are selected by default touch the buttons to deselect any applications you do not want to collect entries from COLLECT ENTRIES eontainins r 5 Alpha Project__ ZECHT TODO TEL 1ER HOTE GJIT FILE Book LINE ERS eee again to select sea E 6 Touch COLLECT in the window A Collecting message appears If there are no entries containing the keyword a message indicates this You may want to try again using a different keyword or touch CANCEL to close the box All entries containing the keyword are assigned to the specified folder The first ten characters of the keyword 200 are displayed as the name of the folder or UNTITLED is displayed if you collected secret entries without specifying a keyword sca fecal lida en ae e to Froi aleti gt You can easily change the name as you like See p 202
51. entry However it is not possible to change the setting in the middle of a paragraph which ends with J The maximum number of characters you can specify for indents depends on the page format see p 153 1 In the Edit mode place the cursor on the line where you want to start indenting 2 Press touch MODIFY and select SET INDENTS Indicates the current setting in the cursor position line SET INDENTS LTNDENSTING N G ox The number of SS characters to indent INDDENNG N G ON itigs INHERITED text from the left and anganga He right respectively FIRST LINE The number of characters to indent the first line of each new paragraph 3 Select ON in the INDENTING field 4 Move to the field you want to set an indent for Press to delete the current value and enter the number of characters you want to indent 5 Touch STORE when ou have finished making all the desired settings or to cancel the settings When indenting is turned on fis shown on the display at the indent position All current text or text entered after will be indented the specified number of characters from the left or right until indenting is turned off or changed 149 150 Turning indenting on automatically sets FIRST LINE to 1 its minimum value If you have set a LEFT indent and want to indent the first lines of paragraphs even further than this note that the indent settings are always count
52. hyphen following the area code is necessary for the fax function to correctly dial locally or long distance as specified during faxing You can set up a different Index format for each of the three files in the Tel and User File applications designating up to three fields you want displayed in the Index mode and the number of characters for each field In the Tel or User File application Press MENU touch and select one of the three CONFIGURE menus 2 Select INDEX FORM The INDEX FORM window opens Field name J INDEX FORM AMAX 3 fields 5 Must 38 COMPANY O H3 Number of characters currently set to be displayed in the Index mode 4 TEL NUMBER FAX NUMBER e From one to three fields can be displayed in the Index mode e The total number of characters you can have for all fields is 38 3 Select and enter 0 in those fields that you do not want to appear in the Index mode 4 Select the fields that you want to appear in the Index mode and enter the number of characters that you want the field to be able to hold Remember that the total maximum number of characters for all fields is 38 If the desired fields are not all displayed use UP and to scroll the display 5 Touch STORE when you have finished or to cancel the changes e You can set any text fields to be displayed in the Index mode No matter which fields appear in the Index entries are sorted and accessed by the contents of
53. if the To Do 2 Press item has one 3 Type in a description 4 If desired type in any other information CATEGORY 4 You can assign up to 5 categories to a task then later use these to filter the item in a To Do list STORE 5 Touch 22 when you SE are finished TO BE DONE BY DATE MB 1 Comparison Chart for 3TAN 2 1994 You can now pres ee to see a list of all your To Do items or you can review them in the Calendar views See The To Do Application Chapter 3 for more details 13 Searching for information anywhere in the unit LJ Press kay l Type in any word stored in Rag uF entries an entry that you want to ee TOD L TUSER NOTE OUT search for als BOOK LINE Ce A Bee You can use up to 16 characters letters numbers symbols etc If you highlight a word in an entry SEARCH with the pen and then press that word will automatically appear in the search word box 3 Select the application you want to search EILE LT The application you were using DATE MAR 15 1994 TUE suman m last will always be the default TIME 1 80R 228M vss application Behe A g rouch GBR boon Ua searching or touch ES to search in ail Ri tions 5 Touch until you find the entry you are looking for then Mi 4 touch EEN See General Operation Chapter 2 for more details Finding an entry from the Index mode The Index m
54. it off This automatic lock feature guards your secret data in case you forget to relock the unit The feature remains in effect as long as a password is registered You can also lock the unit yourself at any time Press and touch to open the TOOLS menu 2 Select LOCK UNLOCK ORGANIZER 3 Select LOCK ORGANIZER cr Changing or appears indicating that the unit is locked You can also lock the unit simply by pressing 2nd Y To register a new password the current one must first be deleting the deleted password 1 Press MENU and touch TOOLS to open the TOOLS menu Select DELETE PASSWORD DELETE PASSWORD Enter your passwords _ Touching DELETE will delete your password and UNLOCK the organizer Enter your password exactly as you registered it remember that the text box is case sensitive distinguishing between upper and lower case letters 4 Touch DELETE 286 A message appears indicating that the unit is unlocked Entries that were marked as secret can be accessed until a new password is registered to register a new password use the procedure for Registering a password on p 283 If you If you have forgotten your password the only way you forget your will be able to delete it and continue to use the Secret password function is to delete all entries marked as secret 1 Press MENU and touch TOOLS to open the TOOLS menu 2 Touch MORE TOOLS
55. itself quite easy there is considerable scope for errors failure to transfer data and incomplete data transfer missing data It is therefore recommended that you confirm the received data after an infrared transfer e Avoid direct sunlight e Keep the infrared port clean with a soft dry cloth Dust on the port will make transfer difficult Transferring single entries Single entries can be transferred in all applications 1 Turn on both units 2 On the sending unit select the entry you want to send in the Index mode or display it in the View mode Press on the receiving unit Press SEND on the sending unit The selected entry is transferred and appended to data in the appropriate application You can also transfer single entries using UNIT TO UNIT TRANSFER in the PERIPHERALS menu In step 3 after opening the same application as on the sending unit select GET DATA APPEND on the receiving unit Then in step 4 select SEND SELECTED ENTRY on the sending unit Transferring all entries in an application With the exception of the Tel and User File applications all entries in all applications can be transferred In the Tel and User File all entries in individual files can be transferred Turn on both unit Open the same application on each If you are in the Tel or User File application also select the file On the receiving unit e Press and touch PERIPHERALS e Select UNIT TO UNIT TRANSFER
56. least 8 and then touch E w g o back and import the 8000 Series data See p 134 276 and 277 I have an older model of the SHARP Organizer and imported the data into this unit But when I went to the Tel application in my new unit ail of my entries looked strange Some words were split in two and some lines ended too early The entries don t look like this in the other Organizer What can I do In certain applications such as Tel the number of characters allowed per line is different from that of other Organizer models This means that the new line characters you entered in the older Organizer will not produce the same formatting in this unit You will need to edit the relevant entries and reformat them by deleting old new line characters and entering new ones saw the message There is not enough memory after trying to store an entry What does this mean You have filled your unit with information Here are some things you should try in order to free up some memory 25 O 26 1 Check your Scrapbook These drawings take up more memory than regular entries Be sure to delete any notes or drawings that you no longer need 2 Check for old Schedule items Delete those you no longer need You can delete all Schedule entries for an entire month using the Calendar menu 3 Check for completed To Do items You can delete all completed To Do items using the Jo Do menu If you wish you can purchase a memory expansion RAM ca
57. not be printed consult your printer manual e You can use the following keyboard shortcuts Accent Keyboard shortcut followed by the desired letter 2nd nd j A 2nd ea 2nd C Special Keyboard shortcut character symbol B Ce Gy 217 218 8 Using the Optional Peripherals Your unit is a powerful pocket size computer with self contained functions that make it possible to accomplish a broad range of tasks including printing It has the flexibility to connect to other units and transfer data to desktop computers using the telecommunications functions which are accessed through the PERIPHERALS menu In addition faxes can be sent from the Notebook Scrapbook and Filer applications This chapter provides the explanations and examples to get you up and running with these features 219 The Peripherals Menu and p 227 Sets up data exchanges with personal computers see p 251 Opens the Terminal mode which is used for TERMINAL MODE DE modem communications see p 253 UNIT TO UNIT TRANSFER Transfers data between 8900 9000 Series units RAM CARD TRANSFER 4p seep 244 IMPORT OTHER FORMAT gt Transfers data between a RAM card and the unit 238 GLOBAL SETTINGS Soe dae Converts data from other SHARP Organizer models L or data created on a computer with Organizer Link f arap entries in an application see p 225 p 226 PC LINK MODE softwar
58. on allows you to view only specified entries see p 214 Sets the entry as secret or non secret see p 284 elects specific text or entries for deletion see p 129 Define your own file and index format see p 133 SET SECRET STATUS CONFIGURE USER FILE 1 CONFIGURE USER FILE 2 CONFIGURE USER FILE 3 gt Customizing the Tel and User File Applications You can customize the Tel and User File applications in the following three ways e File names you can give each file a name of up to 10 characters of your choice e Fields you can change the field names up to 12 characters per field the field type text or picture and the number of fields that each entry can have up to 16 e The Index mode display you can determine which fields up to 3 are displayed in the Index mode and how many characters are displayed for each field up to 38 characters total Changing 1 Press or USER FILE to open the application file names containing the file that you want to change the name of 2 Press touch and select one of the three CONFIGURE menus The CONFIGURE submenu appears 133 134 Configuring fields CONFIGURE USER FILE 1E FILE NAE FIELD NAME Select FILE NAME The FILE NAME window opens FILE NAME FILE NAME BUSENESS urrent file e Press Q NEW to clear the current name Enter the new name up to 10 characters Letters numb
59. or 8000 Series Organizer cannot be used with this unit You must first delete the password from the card in the other unit There are a few other restrictions for receiving 7000 8000 Series data via a RAM card These are the same as for receiving data directly from a 7000 8000 Series Organizer See p 274 To use data from 7000 8000 Series Organizers Turn the unit off and install the RAM card that has 7000 8000 Series data stored on it Turn on the unit A message appears The format of the RAM card is different from that of the main unit Ifyou want to access the data on it 1 Selectan Application i e TEL 2 Press MENU then PERIPHERALS 3 Select IMPORT OTHER FORMAT 4 Select VIA RAM CARD 241 242 3 Touch I SEE 4 Select the application on the unit that you want to append the card s entries to by pressing its application key In the Tel and User File applications also select the file To receive Business Card entries make sure that USER FILE 1 is selected Only the entries in the corresponding application or file on the 7000 8000 Series card will be copied Press MENU and touch to open the PERIPHERALS menu Select IMPORT OTHER FORMAT A submenu opens Select VIA RAM CARD A message appears Do you really want to add all data in this mode from the RAM card to the MAIN unit EA Touch All entries of the selected application on the RAM card are copied
60. picture can also be deleted from the field See p 130 for more information about using picture fields The cursor is used to work with text indicating the position where text will be entered or deleted The cursor is also used to indicate selection items in menus or lists In text fields where there is no restriction on the type of text letters or numbers or number of characters lines that can be entered the cursor appears as lt in insertion mode or as in overwrite mode see p 70 In the date and time fields the cursor appears as indicating that numbers only should be entered in a specified format see above In some text fields or boxes the cursor appears as _ Typing in text is simple and straightforward The unit s keyboard is laid out similar to the keyboard on a typewriter or computer Letters lowercase and uppercase 2 Any of the standard letters A to Z can be entered by pressing the appropriate key All letters will normally appear in lower case Hold down either of the keys while pressing letter key s to enter upper case letters functions as a CAPS lock key on a typewriter or computer Once pressed the symbol CAPS will appear in the display Any letters typed while the Organizer is in CAPS mode will appear in uppercase To switch back to lower case mode simply press again To enter lower case letters while in CAPS mode hold down C while pressing a letter key Numbers The unit has nu
61. pressing PREV or to recall a stored entry to the blank page the display changes to a viewing page Existing graphic entries are viewed on this page Press SCRaPBOOK to open the application A blank page appears on the display 2 Start drawing anywhere in the drawing area with the touch pen 3 Write the letter A and draw a circle around it ENNIS ASERA ESOS SEAN ERS NNT E RETESET ETE NESS E SOT N SRNR RRR RN EER ENTREES ASR ananasas NSE ES 4 Press ENTER Ks The drawing is now stored If you make a mistake while drawing you can clear it any time before it is stored by pressing CANCEL yp J saphook entries are storad in the order tna hey are paii atad and tis nol p ssihle t0 nary the ennes nase GAAPBICK te open he applicadon oe ee N zags PREM 9 WEXT urti he dagireci ary S displey C Feveinj a graphic erty is sirniar tC raking nen graphic ent y oolr yrecedures are eeriad cut using ire drewing pege 4 Press EGRAPBOO S 2 Display the entry in the viewing Paz g Press JEDIT he airy is displayed or che drawing pag ey Ae A d beas IN an ae of cane eee ee eee ee FEES aa eyes ety 4 Fress MENU anc der ouga MOBIEY te open he MODI Y my4 5 Select USE ERASER Tha touch nen can rew D2 used ag a1 eraser 6 Trace over ite tetta A with whe cuch peri Poe edie hha asatryan ga gare ee Sere eS Pe ae ane a eae 79
62. second Sunday in May Description Mother s Day In the Ann application 1 Press MENU and then touch VIEWS 2 Select ANN 2 The Index mode opens 3 Press The Edit mode opens ge CANCEL GLEANNA M MONTH WV WEEK D 6 SUN MON 2 TUE 3 WED 42 THU S FRI6 SAT M W D of DESCRIPTION 4 Enter the month and day using the appropriate number equivalents shown on the display Type 05 2 0 120 On Move to the DESCRIPTION field Enter the description Type Mother s Day Touch STORE In the Index mode you can select a file simply by touching an index tab for the desired file N D Finding Entries are stored in chronological order in each file entries Using the Index mode 1 Go to the Index mode 2 Select the file by touching the appropriate tab If the desired entry is not displayed press PREV or 3 Select the entry and then touch to display the entry in full Touch the entry twice Using the Calendar view In the Calendar s Monthly view Ann entries are indicated by dates highlighted in white on black clearly showing that you have important annual events on those days You can access the Ann entries from the Daily view in the Calendar application by touching the desired entry twice See p 94 for details Using keywords If you cannot remember the exact date of an important anniversary a friend s birthday for example follow the procedure below to access the entr
63. selecting touch buttons the touch panel must be calibrated Press MENU and then touch TOOLS 2 Touch ADJUST LCD A submenu appears 3 Touch ADJUST TOUCH PANEL lt ADJUST TOUCH PANEL gt Please touch the exact center of all four cross points with the organizer s pen 4 Touch the center of each of the four crosses with the Setting the LCD con trast to suit various lighting conditions N 52 touch pen If the adjustment is successful Adjusted appears on the display If for some reason the adjustment fails the message Sorry please try again will appear Touch the centers of all four crosses again until the touch panel is calibrated From time to time the contrast of the LCD display may have to be adjusted You may find for example that a contrast setting that was fine for the home or office is not adequate when outside or on an airplane Follow the procedure below to adjust the LCD contrast 1 Press and then touch TOOLS Touch ADJUST LCD A submenu appears K Turning off 3 Touch ADJUST LCD CONTRAST lt ADJUST LCD CONTRAST gt a DARK M LIGHT To adjusttheLCO contrast Press a or w Note You can get here directly when the unitis off by holding down the MENU key and then pressing the ON key LLL 4 Adjust the contrast by touching_ LIGHT or DARK 5 Touch DONE when you are satisfied with the contrast If for some r
64. starting date Prefix a single digit month or date with a 0 You can also modify a specific part of a date by touching it then entering the desired numbers 3 Touch 177 4 Enter the ending date 5 Touch CALCULATE The number of days between the two dates is shown ts e if you make a mistake touch CANCEL to return to a previous step e f you enter an invalid date or other value for example if you forget to enter the year the operation will not be recognized ani nothing will happen when you touch CALCULATE Calculating a date by specifying a number of days 1 Touch DATE to call the date calculator The current date is the default starting date If you want to calculate a date from the current date skip the next step 2 Touch to clear the starting date field and enter the desired starting date Prefix a single digit month or date with a 0 You can also modify a specific part of a date by touching it then entering the desired numbers 3 Touch AFTER to obtain a date in the future or BEFORE for a date in the past Touch or respectively PRINTER CAL 4 Enter the number of days to base your calculation on 5 Touch CALCULATE The date is displayed 178 Using the Calculator with other applications You can continue to calculate dates in the future or past using the calculated date as a new starting date after a date is calculated touch orl respectivel
65. the first field e You must set at least one field to be displayed 137 138 Word Processing and Outlining This chapter explains the features of the Notebook application the unit s built in word processor and the Outline application a simple but powerful outliner for structuring your thoughts ideas and writings Used together first outlining a document and then developing it in the Notebook these two applications provide powerful word processing capabilities in a hand held device 139 140 The Notebook Application Making new entries The unit s Notebook application provides you with a simple yet powerful means of recording information from notes at a meeting and letters to passages of a speech As with a standard word processor the Notebook lets you set margins tabs and indents select A4 letter or legal page size turn word wrap on or off and change fonts With a printer connected to the unit this gives you the capability to print out attractive full page letters reports and other documents see p 152 Before reading this chapter be sure you have read Editing Techniques in Chapter 2 More advanced editing features are used in this chapter Be sure you have a good understanding of basic editing procedures used on the unit before beginning to use the Notebook application Enter the following Title Letter to Frank Text May IO 1994 Mr Frank Smith Chairman ABC Co Lid Dear Mr Sm
66. the Index mode or display it in the View mode 3 Press DEL on the keyboard A warning message appears asking if you are sure you want to delete the entry 75 76 maT De es ee Do you really want to delete the selected entry Bi a 4 Touch or to cancel the deletion rg Deleting Press or CN respectively You can also make deletions using the application menu entries using The DATA DELETION submenu a secondary menu the applica tion menu 1 2 opened from the main application menu gives you a great deal of flexibility in doing this Open the desired application Select the entry in the Index mode or display it in the View mode Press MENU and then touch MODIFY to open the MODIFY menu Touch DATA DELETION The submenu appears Deletes text selected by highlighting see p 71 Deletes a selected entry explained below Deletes a filtered entry see p 215 Deletes all entries in TEL 1 TEL2 or TEL 3 see p 129 WALL TEL FILES Deletes all entries in all TEL files DATA DELETION submenu in the Tel application 5 Touch SELECTED ENTRY A warning message appears asking if you are sure you want to delete the entry 6 Touch YES or NO to cancel the deletion Press or NJ respectively Drawing Using the Scrapbook One of the unit s most powerful fun and innovative features is the Scrapbook application The Scrapbook gives
67. the User File application if it has no data in its NAME field It is also impossible to transfer any complete file that contains such an entry When receiving data from an unit other than the 8900 9000 Series or when using an Organizer Link designed for another Organizer If an Outline entry is more than 32 Kbytes in size only the first 32 Kbytes of data will be received in a 8900 9000 Series unit Any subsequent text will not be transferred For Memo entries received in the Notebook application The first 20 characters or the text on the first line will be entered as a title and will also appear in the text field e The number of pages displayed in the index mode will be Once the data has been transferred open the entry in the Edit or View mode to display the number correctly e Only data in applications modes can be transferred Data in the Period mode of the 6000 and 8000 Series cannot be received in a 8900 9000 Series unit e If you have used free fields in Telephone or UserFile on your other unit you must set the number of fields in Telephone or UserFile on the 8900 9000 Series Organizer to be the same e g 8 for the 8000 series BEFORE transferring the information to the 8900 9000 Series unit Otherwise the data in the free fields will not be transferred onto the 8900 9000 Series unit Also if the type of a field text or picture is different in the two units it cannot be transferred When transferring Bus
68. the external power supply pin located on the right side of the keyboard e Batteries to be used The following type of commercially available battery should be installed in the battery case Alkaline battery LRO3 or L30 x 6 273 274 Points to Remember When Using Penpherals When using IC cards formatted for units other than 8900 9000 Series e Cards that are 3 4 mm thick such as the Q 780S and application cards of the l Q 775 lQ 776 format cannot be used with this unit Forcing these cards into the unit may cause damage e The IQ 709A IQ 721 and IQ 8802 cards cannot be used with this unit e The following keys on this unit cannot be used refer to the IC card operation manual as regards the other keys SEND DATE STAMP PRINT SCREEN CUT MENU The SHIFT key mentioned in IC card operation manuals b represent a py the 2nd key on this unit Also thel SHIFT FUNCTIONNey operation is performed by pressing then touching and the SHIFT operation by pressing 2nd The displays for these operations might be different from those in the IC card manuals To transfer data from a card first select card memory then press To transfer data from the unit press then touch PERIPHERALS after selecting any application on the unit To use the Memory Check or Data Deletion functions with a card first select card memory then press e You cannot move the cursor by touching the IC card window and you
69. to a printer VIA INFRARED PORT is the default setting While VIA DIRECT CABLE and VIA OTHER are also listed under the SET PRINTER PATH submenu these features are for possible future peripherals they have no current function so it is not necessary to change from the default VIA INFRARED PORT setting To cancel printing press ON All other key operations are inoperative To print secret entries the unit must first be unlocked see p 278 If you try to print a group of entries or all entries when the unit is locked only the non secret entries will be printed Entries are printed in the same format as for their View mode For example a collapsed Outline entry would be printed without its hidden subtopics etc When printing graphics if there is a transfer problem or the print job is canceled while it is in progress for example the printer might not function properly until it is turned off and turned on again Virtually any display on the unit can be printed as it appears Exceptions to this are confirmation prompt Yes No displays messages etc Printing of graphic images also depends on your printer s capabilities 1 Open the display that you want to print 2 Press PRINT SCREEN tS Press at any time to cancel printing Printing a 1 Select the entry that you want to print in the Index mode single entry or display it in the View mode 2 Press 2nd SEND e Press ION at any time to cancel printing
70. to a particular place in the alphabet You can also jump to a specific entry by entering the first letters of the entry AGO TO window will open filled in with the letters you typed Touch to jump to that entry 5 If the BRED to is still not displayed press NEXT and PREV to scroll the list of entries 6 When the desired entry is displayed select it and touch VIEW to see the entry in full Using If you have no idea where an entry is or what letters it keywords begins with you will want to use the Search function For example suppose that you find a phone number without a name and you want to know whose number it is 1 Press SEARCH The SEARCH window will open Find fi enteres containin Ws FFE NOTE on SEARCH ALL mii 2 Enter the phone number you have found Type 529 8200 The application you were previously using is selected to be searched by default t To search only secret entries see p 282 touch the SECRET ONLY box 3 Touch FTE to pe this application to search and touch to begin the search operation If you are not sure about the application touch SEARCH ALL to search all applications The unit will now display the first entry that contains the text or keyword that you entered 73 By topic By date 74 FILE IT ELULINE LELLE ITO o ee NAME R JONN os e meenen NUMBER 201 529 8208 281 529 9695 FAX If Ta TESS is more th
71. to store a lot of information on one page but only see the first line heading of each topic You can then selectively view the details of a particular topic when needed 7 Enter the other topics in the list above Be sure to touch STORE after entering each one You can see that there is no final command to store the outline You can exit one outline at any time by displaying another entry changing to the Index mode or creating a new outline by pressing NEW ts If you want to view the entire contents of a particular topic touch the topic then SHOW gt DETAIL or press gt Touch or ress lt to return to the regular display e By editing text first entered as the title can be extended to up to 2048 characters 159 160 Finding outlines Outlines are stored in alphabetical order according to their titles Using the Index mode 1 Go to the Index mode 2 Touch a tab to display the entries stored there alphabetically 3 Select the desired entry and touch VIEW to see it in detail Touch the desired outline twice Search by title In the Index mode type in the first few characters of the title of the entry you are looking for The GO TO window will open filled in with the letters you typed 2 Touch GO If you still do not see the desired entry press until you do 3 Select the entry and touch to see it in detail Go To search does not distinguish between upper and lower
72. to your unit and appended to any existing data in the application Repeat the steps above for all applications you want to import to your unit Transferring Data There are several ways to transfer information entire entries or files between the unit and other information processing devices including personal computers and other SHARP Organizers In this way you can backup your information to guard against losing it or copy information so that you or someone else can work with it on another device A summary of transfer devices transferable data and tasks a transfer device is most suited to is provided in the table below Transferable data and direc Transfer tion of transfer Peripherals Most suitable task device RAM card See p 238 Another 8900 9000 Series unit See p 244 600 5000 7000 and 8000 Series Organizers See p 249 Personal computer See p 251 send lt receive All entries Entire files applications Single entry entire file applica tions Filer folders Entire applications Single entry entire files applications en required RAM card from other Organizer models None for infrared transfers CE 315L for cable transfers CE 315L Software CE IR2 or compatible Organizer link cables or CE 137T Null modem cable The quickest and most convenient way to backup copy data The easiest
73. touch MODIFY and select JOIN SPLIT TOPIC A submenu appears 3 Select JOIN 2 TOPICS The topic you selected is joined with the one above it SS OUTLINE sHow E EER 1994 Product Prices Hardware Products PB 101 199 95 120 00 PB 102 179 95 110 00 Sof tware Products PS 117 99 95 65 66 Accessories inh PB 1814 49 95 29 08Parts selected for joining PB 1BB 99 95 65 00 Beginning of topic Because no space is inserted between the two topics when they are joined you may want to open the new joined topic in the Edit mode and make any desired changes for example adding a space and etc t Ifyou attempt to join two topics which when joined will exceed the limit of 2 048 characters the operation will be automatically canceled and nothing will happen Splitting one topic into two Any single topic can be easily divided split into two 1 In the View mode select the topic you want to split 2 Press MENU touch MODIFY and select JOIN SPLIT TOPIC A submenu appears 3 Select SPLIT 1 TOPIC INTO 2 The selected topic is displayed with the cursor positioned on the first character 164 see OUTLINE sHow E ECA 1994 Product Prices Hardware Products PB 101 199 95 120 00 PB 102 179 95 110 00 Software Products PS 117 99 95 65 00 Accessories PB 161A 49 95 29 00 Parts 4 Move the cursor to the point where you want to split the topic on the last charac
74. touching the check box or pressing again However if you do this the entry will be stored without a due date Once a project or task is completed and you no longer need the To Do reminder you can delete the entry or groups of entries which will free up memory in the unit See p 117 A category is a field that can contain keywords of up to 12 characters that you specify You can use categories to facilitate information management for example to group tasks by project personnel or other criteria that are important to you A total of up to 32 categories can be used in the To Do application and up to five categories can be assigned to each entry Once a word is entered in the category field of an entry that word is automatically registered and sorted alphabetically in the category list in which you can select a category to assign to an entry You can also manually add a word directly to the category list as well as editing and deleting words in the list Be careful when manually adding categories the unit recognizes upper and lower case letters differently In other words For John and for john are considered 2 different categories by the unit Making entries using categories Enter the following Description Call Frank about Alpha Project Due Date Mar 15 1994 Category 1 Phone Call Category 2 Alpha Pro 1 Press 2 Enter the description and due date Type Call Frank about Alpha Project 03 15 1994 3 M
75. touching the relevant setting 7 Touch The fax modem is now set up for faxing 229 230 Setting up the Fax Directory Any file in the Tel or User File application can be designated as the FAX directory The designated file can be used normally in its application while the names and fax numbers in the file s entries are listed in a directory used by the fax function The directory opens automatically each time you want to send a fax allowing you to select the recipient from the names shown 1 Press and touch PERIPHERALS 2 Select GLOBAL SETTINGS then SET FAX OPTIONS and finally SET UP FAX DIRECTORY Touch the file you wish to serve as your FAX directory Touch here and enter the field number corresponding to the NAME FIELD in the Tel SET UP FAX DIRECTORY or User File application H TEL see p 67 and p 134 for more information about NAME FOELD Fd 0 fields and their OTHER FIELD configuration The field s contents are printed on the fax cover sheet as the recipient s name Touch here and enter the number of the field Touch here and enter the number of containing information the field containing the fax number such as position or which is used in dialling when sending company name that you a fax see p 136 about how to set up want fo appear on the a fax number field coversheet 3 Set up the directory and touch STORE when finished e To use data on a RAM card in teh FAX directory touch i
76. upper left hand corner of the keypad and drag it to the place where you want it tse The Terminal menu cannot be accessed while the keypad is displayed In addition you can set the unit s display to FIXED or VIRTUAL using the menu The unit s display is smaller than that of standard personal computers When VIRTUAL is selected text transferred from personal computers will be received in the same format as for a conventional remote terminal and the unit s display will form a window on the text Use the cursor keys to view text that is off the display In the default setting pressing cursor key will move the display window 40 characters horizontally or 8 lines vertically If FIXED is selected text that cannot fit on one line is moved to a new line Telecom A list of common telecommunications problems and their munications solutions is provided below troubleshoot ing Problem Remote unit answers but no connection is made User message None or NO CARRIER Cause Settings mismatch between unit and remote unit Excessive line noise Solution Check configuration i e data speed parity data bits stop bits by selecting CONFIGURATION from the menu Wait until line noise subsides and try again 271 2 2 Problem User message Cause Solution Problem User message Cause Solution Problem User message Cause Solution Problem User message Cause Solution Remote unit answer
77. used 41 Dialing 233 Margins 152 Marking entries as secret 284 Memory check 81 Memory expansion 239 Menu 56 Application 92 103 118 123 132 133 157 171 196 Peripherals 220 Tools 82 MNP 255 Modem Connecting to the unit 254 Hardware requirements 253 Null modem adaptor 253 Monthly goals 104 Entering 106 Monthly view 87 Setting the format of 288 Moving Appointments 96 Between fields 70 Blocks of text 207 Entries 209 Sections of graphic entries 193 Topics 163 N New entries Creating based on an existing one 210 Making 65 78 93 104 119 127 140 191 Notebook application 140 Null modem adaptor 253 0 Organizer Link 251 274 Overwriting text 70 P Page break 154 Page header 231 Paper size 155 Paperless printer 175 Part names and functions 46 Password Deleting changing 286 Forgotten 287 Registering 283 Paste 71 PC link 252 Peripherals menu 220 Picture Adding to an entry 130 Picture field 130 Deleting the contents of 132 Editing the contents of 131 Viewing the contents of 131 Power Auto power off 51 Turning on and off 51 Printing 222 All entries 227 Current display 224 Full size document 152 Groups of entries 225 Selecting paper size font type for 155 Setting up 223 Single entries 225 R RAM cards 238 see also IC cards Backup 240 Data sharing 241 Memory expansion 239 Restoring data from 240 Secret function 287 Redial 256 Reset 299 Replacing Memory backup batteries 30
78. user press ON at any time to end the call and return to the Dialing Directory display 261 Receivinga In addition to making outgoing calls it is also possible to Call receive calls from other modems by setting the unit to auto answer in the Terminal mode 1 Open the Terminal mode The Dialing Directory appears 2 Select a blank entry field and touch SETTING 3 Enter the name of the expected caller or some general name such as Answer Leave the NUMBER field blank Make the settings you would like to use to answer the incoming call the speed setting may be the only setting you need to change 4 Touch STORE 5 From the Dialing Directory display select the entry that you just made 6 Touch CONNECT The on line display appears 7 Type ATSO 1 ATS6 18 262 On line operations Terminal menus This sets the unit modem to automatically answer a call after one ring Press ENTER Any call will be automatically answered Press ON to turn off auto answer or to disconnect the call when finished The unit s auto power off feature is disabled in the Terminal mode Because power is drawn from the unit s batteries unless the optional external power supply is connected see p 273 auto answer should be set up just prior to the time a call is expected For a full explanation of AT dialing commands such as ATS0 1 consult your modem manual When you are connected t
79. way to transfer data from other Organizer models Exchanging data with other 8900 9000 Series units Transferring data from other Organizer models Backup archiving printing and emulation of the Organizer ona computer 243 Transfer device Remote fax machines See p 227 Remote computers public E mail services See p 253 Transferable data and direc tion of transfer send lt receive Single Notebook and Scrapbook entries Filer Folders _ gt Single Notebook entry Filer folder s Peripherals required CE 137T level converter and CE FM1 fax modem CE 137T level converter and CE FM1 fax modem or Hayes compatible modem and cable Most suitable task Sending a fax with or without cover page of information stored on the unit Exchanging data with remote computers or units accessing various information via E mail services Depending upon the SHARP or third party software you are using features and capabilities may vary The auto power off function see p 51 is disabled in all transfer modes When transferring data from other models only entries in a mode application supported on the 8900 9000 Series unit can be sent However the Memo mode on other models corresponds to the Notebook application on the 8900 9000 Series unit and the Business Card mode on the 8000 Series to USER FILE 1 in the User File application Transf
80. when logging on manually You may have to log onto a system manually at least once to copy the system s text strings in order to write a log on procedure 6 Touch STORE when you have finished to store the auto log on text The Setting display appears 7 Touch STORE again to store the entry There are two terminal emulation modes available on this unit TTY teletypewriter and the more advanced VT 1 00 VT stands for video terminal which adds greater formatting controls and enhanced text handling and display Select the one the remote computer system which you are communicating with supports in the dialing entry You can then configure your terminal using the last six parameters in the entry WRAP AROUND TAB AUTO REPEAT CURSOR CURSOR TRANSLATE HORIZONTAL VERTICAL according to your requirements While the unit s default settings will work fine for virtually all of your telecommunications you may at some time find the need to change the emulation settings See p 255 In VT 100 emulation mode you can use a VT 1 00 numeric keypad which can be used like the function keys on a standard computer on the unit display To use this in on line mode 1 Press MENU touch MODIFY and select POP UP NUMERIC KEYPAD The keypad appears 2 Touch the keys on the keypad as required 3 Touch CANCEL when you have finished with the keypad You can move the keypad to any place on the display Touch the
81. when viewing data T Deletes a line at the cursor location ENTER Executes operations Stores entries in memory ENTER ENTER Stores an edited entry as new leaving the original unchanged GET Receives data via the infrared port from a 9000 Series unit SEND Sends data via the infrared port to a 8900 9000 Series unit SEND 2nd SEND Prints the selected entry or folder when a printer is connected 297 B ASCII Control Code Table The table below lists the key combinations required to generate the ASCII control codes in the Terminal mode Hex Value Key Combination ASCII Code 00 M NUL 01 M A SOH 02 MJ B STX 03 M C ETX 04 M D EOT 05 M E ENQ 06 M F ACK 07 M G BEL 08 M H or BS 09 M l or HT OA M J LF OB M K VT oc M L FF OD M M or or CR OE M N so OF M O SI 10 M P DLE 12 M R DC2 14 M T DC4 15 M U NAK 16 M IV SYN 17 M W ETB 18 M X CAN 19 M Y EM IA M Z SUB 1B M or ESC 1C M gt FS ID M GS 1E Q RS IF _ us 298 C Resetting the Unit All reset operation A strong impact exposure to an electrical field or other unusual conditions may render the unit inoperative and pressing the keys or touch buttons will have no effect If this occurs you will have to press the RESET switch on the back of the unit using the touch pen or similar object to be able to continue to use the unit e Acondition that m
82. window by touching CITIES Because the unit automatically adjusts the time after the Home city is changed it is recommended that the Home city be selected before setting the time and date Changing the setting in the TIME SYSTEM field also changes the time display format for all time related applications and functions such as Schedule and time stamp Checking the time in a city 1 2 3 4 You can find out the time anywhere in the world using the Clock application based on the difference between the time in the Home city and the selected region Specifying a city as the World city will display the time in that city when you press and hold CLOCK London is the default World city Press and touch TOOLS to open the TOOLS menu Select SET CLOCK Select CHANGE WORLD CITY A list of six cities appears The cities in this list will be those that you last selected or checked the time in The currently selected World city is at the top of the list nanon Fe eee e f the city you want to select as your World city is on the list select it and then proceed from step 7 below e If the city you want is not on the list touch MORE CITIES CHANGE ae WORLD CITY EZEAN Press SPACE to jump to the user cities NEW YORK i USER CITY2 ALGIERS ALGERIA A list of cities appears The first three cities are User cities which you can specify see below As in the HOME 185 186 Adding a Use
83. you still do not see the desired entry press NEXT until you do e If you are in the Index mode select the entry and touch VIEW to see it in detail This does not distinguish between upper and lower case letters Using keywords If you cannot remember the exact title of an entry but you know a word or words that appear somewhere in the entry including its TITLE field use the Search function to find the entry Press SEARCH The SEARCH window appears 2 Type in the words you remember in the entry you are looking for 3 Touch SEARCH If you still do not see the desired entry touch NEXT to display the following matching entries 143 144 Editing entries Deleting entries 1 1 ok Touch DONE when you find the entry The Search function does not distinguish between upper and lower case letters Select the entry in the Index mode or display it in the View mode Press EDIT The entry opens in the Edit mode Make any desired changes If you are working with a long piece of text that goes off the display use a or _ _ to scroll up or down line by line or use or to move up or down within the text one display screen at a time Touch STORE when you are finished Touch CANCEL at any time before touching STORE to discard any changes you have made Deleting single entries Select the entry you want to delete in the Index mode or display it in the
84. you to confirm important operations while others will simply display information for you to read In most cases you must make a selection or simply acknowledge the message before continuing Other messages will flash information briefly and then disappear There isnot enough memory space remaining Pleasetry againafter freeing up some memory space Touch to proceed Jo you really want to PERMANENTLY DELETE all TELEPHONE 1 entries from the organizer Touch to proceed Cancels the operation Delete confirmation 59 60 2 General Operation In this chapter you will learn most of the unit s basic operations The Tel and Scrapbook applications will be used for the examples However most of the techniques described here can be applied to all of the built in applications Each application is described in detail later on in the manual For a full explanation of the Tel application see p 126 For a full explanation of the Scrapbook application see p 190 61 62 Opening an Application To start using an application simply press the desired key located to the left of the display Each time you press TO DO AR ANN USER FILE NOTEBOOK OUTLINE FILER SCRAPBOOK or the selected application will appear Any application open on the display will now be hidden when a new application is selected You can always return to another application at the exact point where you lef
85. you want to add the text to Be sure you are in the EDIT mode when adding text to an entry 5 Touch the desired place of insertion PASTE 6 Press 2nd CV de CANCEL GLEE ADDRESS 161 4th ave New York N Y B7250 U S A 4 5 Redi WEEKLY DAILY TEE DATE FEB 14 1994 TIME 12 008 i Lunch with 4 See Copying or Moving a Block of Text Chapter 7 for more details ie Using the Calculator In addition to working like a standard calculator the unit s Calculator can work with numbers stored in an entry 4 2 3 I Find an entry that you have Sg NOTEBOOK A JofA See stored numbers in Set Rol Eca TITLE Yacation Expences PAGE 17 1 Car rental 79 95 x 10 799 504 Gasoline Eia ga Lie Drag the pen over a Hotel 363 00 x 9d number to highlight it cow Press to copy the number to the clipboard to call Touch if you want to display the Calculator an electronic print out to PASTE check calculations as you Press to enter work the copied number to the Calculator Perform any calculations you desire by touching the Calculator s keypad See The Calc Application Chapter 6 for more details ee 23 24 Answers to Commonly Asked Questions My batteries only lasted for two months Is there something wrong Will lose data in memory when I change the batteries There is probably nothing wrong with your unit Battery life will vary fr
86. you want to check off is not displayed press CY until it appears Ea Re Read THURSDAY MAR 18 1994 aie ae mre oo liFrepare alpha project r Check box 4 Touch the check box next to the entry you have completed A Select the completed entry and press on the bottom row of the keyboard EN ca THURSDAY MAR 16 1994 2 ITEMS ra Ci 1 Prepare Alpha project t The box is marked with v The entry is now marked as completed and it is marked as having been completed 110 today The entry is now resorted into the DONE ENTRIES file r f you mistakenly check off an entry as completed you can uncheck the entry by touching the check box or pressing v_ again However if you do this the entry will be stored without a due date Checking off entries in the To Do application 1 Select the entry in the Index mode or display it in the View mode 2 Touch the check box x Press v The entry is checked off and the box is marked with v The DUE DATE field changes to the DONE DATE field and today s date appears in it rz EA T nc DESCRIPTION Read manuseript ene DONE DATE MAR 18 1994 THU PRIORITY CATEGORY 1 CATEGORY 4 nvanel vavveccesoeessscs pean enccceccecrensenceesceneereyssagnacanwessnscnannereers CATEGORY 5 The entry is now restored into the DONE ENTRIES file 111 112 Using categories If you mistakenly check off an entry as completed you can uncheck the entry by
87. 4 Operating batteries 302 Restoring data from RAM cards 240 Revising see also Editing Graphic entries 79 Outlines 161 S Schedule alarms 102 Clearing 103 Setting 102 Schedule application 93 Scrapbook application 190 Search see also Finding By heading 128 By title 143 160 For a specific word in an entry 146 Search function 73 96 109 121 128 143 160 285 Secret function 282 When using RAM card 287 Selecting Calendar views 86 Date 91 99 Display modes 62 Font type paper size for printing 155 Topics 162 Sending a fax Automatic Dialing 232 Manual Dialing 233 Setting Clock 49 184 Date format 288 Dialing directory 256 Fax modem option 228 LCD contrast 52 Margins 152 Monthly format 288 Schedule alarms 102 Tabs 151 Setting up Calendars initial display 288 For data transfer 242 For printing 223 The fax directory 230 Speaker 256 315 Special characters 216 Specifications 306 Speed buttons 235 Splitting one topic into two 164 Start up display 280 Responses to 281 Setting 280 Subtopics 167 Entering 167 Symbols On the display 57 Entering 216 T Tabs Setting 151 Tel application 126 Terminal emulation 258 270 Terminal mode 253 Hardware requirements 253 Opening 254 Troubleshooting 271 Time stamp 211 To Do application 104 Tools menu 82 Topics Adding 162 Joining two into one 163 Moving 163 Splitting one into two 164 Subtopics 167 Touch buttons 41 45 Touch panel 55 Calibrating 52 Transferring
88. 5 16 17 18 21 22 23 24 20 28 29 30 1 101 Setting a Schedule alarm 102 e To repeat an entry that has already been stored select it in the Index mode or display it in the View mode then proceed from step 6 above e Events like the second and fourth Thursday of each month can be generated by making two different schedule entries and repeating each one A Schedule alarm can be set to remind you of scheduled events such as appointments and meetings You can set an alarm for any entry that has a starting time set Set alarms will sound even if the unit is turned off After setting the alarm for a scheduled event amp will appear next to the event in the Index mode and in the Calendar s Daily view Enter the following information with an alarm set for one hour in advance Date March 16 1994 Time O00 2 00 pm Description Lunch with Jo In the Calendar or Schedule application select the date and press i Enter the starting time and ending time each followed by PM The cursor moves to the alarm time field 3 Enter the desired alarm Type 1200 PM 4 Touch ALARM Press ALARM amp appears DATE M D Y 3 16 1994 TIME 1 66R 2 685 The Schedule application menus 5 Move to the DESCRIPTION field and type Lunch with Jo 6 Touch STORE appears at the top of the display indicating that any set alarms will sound when their respective times are reached e
89. 5014 02 1987 xat EN 55022 04 1987 Este aparelho responde s especifica es da EN 55014 02 1987 e EN 55022 04 1987 Este aparato cumple las especificaciones de la EN 55014 02 1987 y EN 55022 04 1987 SHARP CORPORATION
90. 88 The Daily VOW reisiin euina 89 Finding entries using the Calendar views 91 Selecting a Cate steni rini manieira aa aa 91 The Calendar application MENUS s ssesessseresrereereseeees 92 The Schedule Application s ssssesrsrenessesrsrenrarsnsnsrsrenenenesesee 93 Making new en ries esseere 93 Finding Entes seisseen aE 95 Moving appointments and editing entries 06 96 Deleting eNe Srian A ae 97 Selecting a specific date eeeeeeeerereerreeen 99 Making entries for recurring and extended events 100 Setting a Schedule alarm seess 102 The Schedule application Menus c cece 103 The To DO Applicaioi i epcro pa 104 Making new en ries ws sevens arvana 104 Finding and reviewing entries cccccceceeeeeeeees 107 Editing entries ca sctectsscceancsonceecinidesutenacesieisienidcnetontisns 109 Checking off completed entries c ceeeeeee 109 Using categories so ctcses ces ticsa snttettnc dnetsiona icedtonteeenteieteeiscess 112 Deleting entries Sse hecnech acu eere area ceeherrete 117 The To Do application Menus cessc 118 The Ann Anniversary Application cecccccieceeeeeeeeees 119 Making new entries wast veiy nee ees 119 PINGING entries snenie ieiunio iue 121 Editing GIES nanenane naa e a a 122 Deleting entries eceicte teat Pt tebe bet Sette deste Meets ate 122 The Ann application MENUS cecceeeecseeeereeeeeeees 123 Chapter 4 Creating Your Own Database
91. ANCEL when you are finished Inserting a 1 When entering or editing an entry in the Edit mode place word or the cursor where you want to enter a word phrase with the 2 Press WORD Word key The RECALL WORD window opens showing an alphabetical list of the words you have registered 3 Select the word you want to insert Touch PREV or NEXT to bring up more words if necessary 4 Touch RECALL The window closes and the word is inserted in the entry at the cursor position i Touching a word twice in step 3 above also inserts it into an entry 7 Editing a You can edit a word or phrase using basically the same word or procedure for adding a word or phrase see above but phrase instead of touching ADD WORD in the SET UP WORD KEY window select the word you want to edit and touch EDIT WORD An EDIT WORD window opens Make any desired changes and touch Then touch CANCEL to close the window Deleting a If you find that you no longer need a particular word or word or phrase it is easy to delete it Select SET UP WORD KEY phrase from the TOOLS menu select the word or phrase you want to delete and press A warning message appears asking if you are sure you want to delete the selection Touch YES or NO to cancel the deletion Then touch CANCEL to close the window The Filter Function The unit s Filter function allows you to focus only on entries containing specified information in an applicat
92. D PORT for infrared transfer or VIA DIRECT CABLE for cable transfer 8 Press touch PERIPHERALS and select PC LINK MODE PC LINK READY When you are finished exchanging information press ON to quit Your unit is now ready to transfer data Consult the Organizer Link manual regarding subsequent transfer procedures Press ON at any time to exit the PC Link mode You can use the software developed for 7000 8000 Series Organizers If you are doing this select IMPORT OTHER FORMAT from the PERIPHERALS menu instead of PC LINK MODE in step 7 above Then select VIA PC LINK The above display will appear This can also be used for transferring 7000 8000 Series data to your unit The Organizer Link is for transferring data to a computer in the same location as the unit For a full explanation of how to transfer data to remote computers using telecommunications see the Terminal Mode below Terminal Mode The Terminal mode lets you use the telecommunications functions of the unit to link to a remote computer or system one that is physically distant including a computer bulletin board service BBS or an on line information service such as CompuServe and to transfer data via phone lines between the unit and a personal computer The Terminal mode makes it possible for example to link your unit with your computer at home or at the office using ordinary telephone lines or to download receive informati
93. DAR MONTH CALENDAR WEEKLY VIEN ATA DELETION 2 Select the desired format 289 290 A ppendices A List of Key Notations B ASCII Control Code Table C Resetting the unit D Troubleshooting E Battery Replacement F Specifications 291 292 A List of Key Notations Key Representation in text Function CALENDAR Opens the Calendar application SCHEDULE Opens the Schedule application imd WAC HEDULEGhedule of the current day El frend MENu Opens application menus Functions the same as MENU on the keyboard l TO DO Opens the To Do application ANN Opens the Ann application Subsequent B presses switch between ANN 1 and ANN 2 files CALC Opens the Cale application Subsequent presses switch to paperless printer mode then to date calculator mode then back to standard Calc Mode o gt E o TEL Opens the Tel application Subsequent FR presses switch between TEL1 TEL2 and TEL3 files USER FILE Opens the User File application Subsequent presses switch between USER FILE 1 2 and 3 LOCK CLOCK Touch and hold to display the time and date aa on the built in clock foa NOTEBOOK Opens the Notebook application OUTLINE Opens the Outline application SCRAPBOOK Opens the Scrapbook application A FILER Opens the Filer application Fe SEARCH Calls the Search function Key Representation in text Function
94. DJUST LCD gt aE ae ee on the TOOLS menu and SET oar niche ion then touch Go ADJUST TOUCH PANEL on 2 the submenu Touch all four of the cross points with the touch pen lt ADJUST TOUCH PANEL gt Please touch the exact center of i all four cross points with the Note If the display is not organizer s ete cleared from the screen verify that you have touched each point Points that have been touched appear gray See Getting the Unit Up and Running Chapter 1 for more details Adjusting the LCD contrast You may find it necessary to adjust the LCD contrast to suit certain lighting conditions Press MENU and then touch TOOLS to open the Sasa TOOLS menu noe SET START UP DISP Touch ADJUST LGD A KATES on the menu then touch DELETE PRSSHORE time amp Date SET DAILY ALARMS iy at the left ADJUST LCD CONTRAST on a the submenu r ates IES 3 Touch the buttons one lt ADJUST LCD CONTRAST gt adjust the contrast to your afo Fa liking a o MEZ To adjust the LCD contrast Press a or wy Note If dark horizontal Note You can get here directly lines appear on the when the unit isoff by holding down i the MENU key and then display then you have set pressing the ON key the contrast too dark m Simply lighten it until the lines disappear DONE ee 4 Touch ee when you are finished See Getting the Unit Up and Running Chapter 1 for more details
95. EPE EE EE EEE MEP EE EEEE ELD oo PEEL EEE Em EEEEE EEE EE Qh EEE EEEE EEE gigg LEFT MARGIN i 1 RIGHT MARGIN i 4 26 O O T PRINT FONT H 2 Move to the PAGE SIZE field and select the size that corresponds to the size of the paper you will be using in your printer The three page sizes available are Letter 8 5 x 11 in A4 210 x 297 mm and Legal 8 5 x 14 in 3 Move to the PRINT FONT field and select the font that you want ELITE is a well known font which is set at 12 cpi characters per inch PICA is also a common font set at 10 cpi PS is proportional spacing spacing between letters is adjusted depending on the letter s width set at 12 cpi You will be able to fit more text on a printed page using a 12 cpi font than using a 10 cpi font 4 Touch STORE or press CANCEL to cancel the settings e Selecting a paper size that your printer is not set up for may delay or prevent printing Consult your printer manual regarding printer set up e The selected font is not shown on the unit s display but only when printed out However you can check the layout when ELITE or PICA is selected using PAGE LAYOUT in the application menu See p 155 When PS is selected the text is displayed on the unit in the same format as for ELITE The vLE Shows the layout of the entire page on the display text cannot be e PAGE LAYOUT entered or edited see p 155 menus FIND TEXT 2nd F Locates
96. Filer application filtering selected entries and more Chapter 8 Using the Optional Peripherals Explains printing using the unit how to transfer data to and from other units including previous models how to send faxes or exchange data with personal computers using the optional fax modem and using the optional IC cards Chapter 9 Personalizing your unit Explains how to change the opening display and Calendar display format and how to use the Secret function and a password Appendices A List of Key Notations B ASCII Control Code Table C Reset D Troubleshooting E Battery Replacement F Specifications onventions Usedin this Manual The following keyboard and symbol conventions are used throughout this manual STORE and other similar key notations indicate touch buttons on the display which can be activated by touching with a finger or the touch pen For more information about touch buttons see p 55 ON ENTER and other similar notations indicate keys on the keyboard that should be pressed to perform operations Letters and numbers to be entered in examples are shown in italics for example I unch indicates that l u n c h should be typed in Words shown in boldfaced letters such as Calendar and TOOLS indicate the names of applications functions or menus Some keys have more than one function accessed by using them in combination with or 2nd H for example also accesses the HELP
97. MENU and then touch select IMPORT OTHER FORMAT then select VIA PC LINK Now use the link software on the PC to send the Information to the 8900 Series 8000 Series IQ 8000 08200 IQ 8400 IQ 8100M IQ 8300M IQ 8500M 8900 Series IQ 8900 IQ 8920 9000 Series IQ 9000 IQ 9200 e You can purchase the CE 315L transfer cable Then do the following Hook up the cable to the 8900 Series and the 8000 Series Organizer Turn on the 8000 Series Organizer and press OPTION 4 Turn on the 8900 Series Go to an application Tel Schedule etc Press and then touch Pere select IMPORT OTHER FORMAT then select VIA DIRECT CABLE Repeat the last two steps for each application you wish to import Note Data can only be transferred from an 8000 or 7000 Series Organizer to the 8900 9000 Series unit and not vice versa The procedures above will not replace the existing data on the Organizer but add to it Warning If you have used free fields in Telephone on your 8000 Series Organizer you must set the number of fields in Telephone on the 8900 Series to be the same 8 BEFORE transferring the information to the 8900 Series Otherwise the data in the free fields will not be transferred onto the 8900 Seires L To do this touch sx MENU MODIFY touch CONFIGURE CONFIGURE TELEPHONE 1 or CONFIGURE TELEPHONE 2 or CONFIGURE TELEPHONE 3 and then select FILE NAME Enter the number of fields at
98. OLDER Cable transfer For more reliable data transfer you can connect two 8900 9000 Series units using the optional CE 315L cable To set up the units with the cable 1 Turn off both units 2 Open the cover of the 15 pin cable jack on each unit 3 Plug one end of the cable into the cable jack on each unit 4 Turn on both units Press MENU and touch PERIPHERALS 5 Select GLOBAL SETTINGS and SET UNIT TO UNIT PATH 6 Select VIA DIRECT CABLE F To conserve battery power disconnect the cable as soon as a transfer is completed and do not work in cable transfers You must use the PERIPHERALS menu to transfer data by cable Pressing these keys always initiates infrared transfer regardless of the selection for SET UNIT TO UNIT PATH or of whether the cable is connected or not N Transfer data following the same menu procedures as for the infared transfer shown on pages 246 to 248 Receiving To connect the two units you need the optional CE 315L data from cable units other than Initial set up se Ai 1 Turn off both units Series 2 Open the cover of the 15 pin cable jack on each unit Plug one end of the cable into the cable jack on each unit F To conserve battery power disconnect the cable as soon as a transfer is completed 249 250 Transferring data Turn on both units On the 8900 9000 Series unit open the application in which you want to receive the data Only data co
99. RAM card data created on other models in this unit See p 241 1 With the card installed in the unit turn the unit on Touch SEE when the card format message appears 2 Press the RESET switch while pressing ON A message will appear asking if you want to clear the unit s memory 3 Touch NO Be careful not to touch here or you will lose all the data in the unit A message will appear asking if you want to clear the card memory 4 Touch All data on the card will be deleted and the card can now be used in your unit Memory The RAM card provides extra memory in the unit While a expansion RAM card does not expand the amount of main memory in the unit it does add an auxiliary memory that can be easily accessed To use a RAM card install the card select an application and press CARD The symbol CARD appears at the top of the display indicating that the card memory is now selected All operations are the same as when using the main memory but the RAM card gives you for example three more files in the Tel application one more drawer of folders in the Filer application etc See your RAM card manual for capacity and specifications cs e When a RAM card is installed pressing SEARCH displays a SEARCH window including buttons to select both card and unit memory In the Filer application you can collect entries only in the memory you are currently using The unit keeps track of which memory
100. RIES t Press at any time to cancel printing To print all entries in a file in the Ann Tel or User File application Open the application containing the file you want to print E ok and select the file Press MENU touch PERIPHERALS and select PRINT Select ALL file name ENTRIES is Press ON at any time to cancel printing ao N Sending Faxes from the unit With the optional CE 137T level converter and Sharp CE FM1 fax modem connected to the unit it is easy to send copies by fax of single Notebook or Scrapbook entries or the entire contents of a Filer folder This lets you provide friends and associates with a faxed copy of the information when they need it The Fax Send function is also handy when someone needs a map or diagram because with the Scrapbook function you can make a drawing and send it directly by fax 221 Connect 1 Turn off the unit ae 2 Connect the unit and the level converter by plugging one end of the level converter into the unit s Computer Link port 3 Connect the fax modem and the level converter by plugging the cable of the fax modem into the converter 4 Plug the fax modem into a wall jack 5 Turn on the unit Wall Jack N R Fax Modem Level CE FM1 Converter CE 137T Setting To use the fax modem to send faxes you first need to fax modem configure it options With the fax modem connected Turn on the unit 2 Press and then touch PERIPHERALS
101. RT UP DISPLAY contains several fields Current selections are shown in reverse SET aro ois E S START UP ON OFF dai BACKGROUND TE S PIC paste picture her E JFF START UP e ON Turns on a user specified display upon start up e OFF The unit starts up in the application or display mode that was in use when the unit was turned off e DEMO Sets the unit to display its built in demo at start up This is the default display BACKGROUND Choose between the built in background GLOBE or USER s PICTURE which selects a graphic image pasted to the USER S PICTURE field The selected background is displayed at start up USER S Any graphic image pasted to this field and selected in the BACKGROUND field above is displayed at start up For an explanation of how to paste graphic images see p 130 ASK PASSWORD e ON After registering a password see p 283 you will be prompted to enter that password upon start up The unit cannot be used if the password is not entered e OFF You will not be prompted to enter your password upon start up OWNER Enter your name up to 25 characters TEL NUMBER Enter your telephone number up to 20 characters ADDRESS Enter your address up to 75 characters t The BACKGROUND field and all fields listed below it are activated only if ON is selected in the START UP field 2 Select the desired setting in each field 3 Enter your name telephone number and address in the
102. Remote computer 260 261 Secret entries 284 Adding Categories 115 Picture to an entry 130 Text to graphic entries 194 Topics 162 User s city 186 Alarms Daily 188 Disabling all alarm sounds 189 Schedule 102 All reset 299 Ann iversary application 119 Application 55 Opening 62 Application IC cards 220 Application keys 47 ASCII control code 298 ASCII transfer protocol 264 Assigning Due date 106 Entries to Filer folders 199 Priority 105 Auto log on 268 Automatic dialing 232 Auto power off 51 B Backing up data 240 Battery Installing 48 Life 309 Memory backup 301 304 Operating 301 302 Replacement 301 BBS 253 Blocks Copying moving 207 Working with blocks of text 71 Break code 264 C Calc ulator application 174 Using with other applications 179 Calculation Changing part of 177 Examples 181 Inserting figures into 176 Performing 174 With dates 177 Calendar application 86 Setting up the initial display 288 Calendar view 86 Daily 89 Monthly 87 Selecting 86 Three month 87 Weekly 88 Weekly Graph 88 Call Hanging up 261 Making 260 Receiving 262 Cancelling indents 150 Caring for the unit 42 Categories 112 Adding 115 Assigning to entries 113 311 Category list 113 Deleting 116 Editing 115 Reviewing by category 114 Changing see also Customizing Calendar format 288 Character size 145 Character font styles 146 Dialing entry settings 260 Home city 182 Indents 150 Checking Current time date 81
103. SCII or XMODEM or downloading a folder using XMODEM e If you select to download text by XMODEM a text box opens at this time asking you to enter a name to store the entry under Enter a name up to 20 characters long and touch STORE The selected entry or file is downloaded Press at any time to cancel a download 4 When the download is completed press and nwo touch MODIFY Select STOP DOWNLOAD e f you selected to download text using ASCII a text box opens at this time asking you to enter a name to store the entry under Enter a name up to 20 characters long and touch STORE Certain computer information services require specific log on procedures before you can download data Consult the service provider whose system you are using for details about this You can automate the log on procedures if you wish See p 268 Auto log on Data transfer via CompuServe It is easy to upload a folder from your unit to CompuServe from where it can be downloaded by friends or associates whenever they want To upload a folder Access CompuServe using the normal log on procedure Type GO EASY and press ENTER to go to the Electronic Mail Service The CompuServe Mail menu appears 3 Press 3_ to select UPLOAD a message 4 Press _1_ to select XMODEM MODEM7 protocol 5 Press 3 to select Binary 00 The Transfer Type display appears Press and touch Select UPLOAD then
104. View mode Press MENU touch MODIFY and select DATA DELETION Select SELECTED ENTRY A warning message appears asking if you are sure you want to delete the entry Touch YES or to cancel the deletion You can also delete single entries by pressing in step 2 above Deleting all entries Press MENU touch and select DATA DELETION Select ALL NOTEBOOK DATA Changing the character size on the display A warning message appears asking if you are sure you want to delete all entries in the application Touch or NO to cancel the deletion It is not possible to delete all entries simultaneously if the unit is locked See p 282 You may find that there are times when you want to make the characters larger so that they will be easier to read This is easy to do To select a large character size simply touch LARGE in the Edit or View mode The text will be displayed in a large format 40 x 8 characters on the display and the button will switch to To return to the regular format 40 x 12 characters touch Touch to return to the regular format ae FF ae ThE Letter te Frank PAGE 1 2 May 18 1994 Mr Frank Smith Chai r man ABC co Ltd ear Mr Smith Thank you for your fax of May 5th 1994 regarding the Alpha Project Large character format In large format characters exceeding 40 x 8 go off the display To see them use the cursor keys e While the large cha
105. a Sets and turns off up to 7 alarms to sound daily see p 189 Open the second TOOLS menu First TOOLS menu Touch MORE TOOLS to open the second TOOLS menu DELETE ALL SECRET DATA Turns the alarm sound for set alarms on and off see p 189 Turns the key beep on and off see p 54 Use to assign words to the key see p 211 Deletes all entries marked as secret see p 287 Goes back to the first TOOLS menu Second TOOLS menu 83 84 The unit s Calendar Schedule To Do and Ann Anniversary applications let you easily structure and manage your time whether scheduling appointments or providing reminders about important people and events The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis 85 86 The Calendar Application Selecting a calendar view The Calendar serves as the unit s central exchange It s a calendar that you can reference at any time for the correct date and it s also a management assistant indicating important dates so that you can better manage your time and appointments The application plays three major roles on the unit e It is a reliable calendar that can show you any month from January 1901 to December 2099 It indicates entries made in other applications including Ann Schedule and To Do e In the Daily vi
106. a I 0 BE DONE ITEMS DONE ITEMS HONTHLY GOALS 2 Select VIEW BY CATEGORY A box opens showing the first 8 categories Touch PREV or NEXT to see the preceding or following 8 categories respectively 3 Select the category that you want to check by touching it twice All entries that have been assigned the selected category are shown in the Index mode You can return to the view screen by touching the category tab once Adding categories to the category list You can add a category directly to the category list at any time in the To Do application You can have up to 32 categories 1 Press MENU touch and select CATEGORIES Ifyouare in the Edit mode touch CATEGORIES The CATEGORIES window opens 2 Touch ADD Press l A NEW CATEGORY window opens NEW CATEGORY 3 Enter a category name up to 12 characters long 4 Touch STORE The new category is added to the list and all categories are resorted Editing categories If you want to edit a category name you are 115 116 recommended to use the category list so the changes will be reflected in all entries that category is assigned to You can edit a category at any time in the To Do application Press MENU touch and select CATEGORIES Select the category you want to edit Press EDIT If the category is currently being used in an entry a message asks if you want to edit it anyway Tou
107. a entry STORE The dark outlines around a Touch lez when field indicates that it is selected you are finished See Making a New Entry Chapter 2 for more details 10 Jotting down a quick note into the Scrapbook Q Press ey 2 Take the pen and write a note on the display 3 Press ENTER when you are finished drawing Now you can close the Scrapbook by pressing another application key or press to create other drawings Other Scrapbook Features Use to view other scrapbook entries Use MENUD to access other features Touch VIEWS Touch MODIFY Selects thin thick or brush drawing strokes Selects a thin or thick eraser Selects a black gray or white line pattern white is equivalent to an eraser Sets drawn lines to straight ruler on or Sy S Displays the first Scrapbook entry Displays the last Scrapbook entry Sends a fax of the currently displayed picture Sharp CE FM1 fax modem and CE 137T level converter must be connected freestyle ruler off Default drawing setting Converts the touch pen to an eraser Marks areas to cut copy paste or delete Deletes a selected area single entry or all Scrapbook entries See The Scrapbook Application Chapter 6 for more details Recording an appointment RENN 1 Press fal Ea 2 Touch the day you wish to ka make an appointment on amp Press NEW T
108. acing the original entry Editing Techniques Fields This section explains all the general editing techniques used in the Edit mode when making a new entry or editing an existing entry in all of the applications The Notebook application has many additional features for working with text see p 140 for more information Most applications divide the display into field boxes The number of fields in each application varies as do the types of fields The different field types include text fields a date field time field and picture field There are also a few other special types of text fields You can define the number type and names of fields in the Tel and User File applications see p 133 You can type any character into a text field The size of a 67 68 gt The cursor Typing in text iE text field is limited only by the size of the entry Text fields adjust their size automatically to accommodate the number of lines entered Only a date can be entered in a date field usually in the format of MM DD YYYY For example you would type 06231994 to enter June 23 1994 Only the time of day can be entered in the time field in the format of HH MM followed by AM or PM For example to enter 9 00 AM you would type 0900 then press AM You can insert a picture from the Scrapbook into a picture field You cannot enter anything directly into a picture field a picture must be pasted from the Scrapbook A
109. akes the unit inoperative may erase some or all of the data stored in memory e Do not use anything breakable anything with a sharp tip or anything that might break to press the RESET switch If the unit still fails to function after it has been reset using the procedure above or you have forgotten the password to be entered in the start up display you will have to reset it using a slightly more complicated procedure While pressing and holding ON press and release the RESET switch A message appears 299 2 Release ON 3 Touch NO The built in clock and any set daily alarms are reset t Do not touch in step 3 Doing so will delete all data in the unit e However if you have forgotten the password to be entered in the start up display you have no choice but to touch losing all your data to be able to use the unit D Troubleshooting Refer to the list below for solutions when the unit is not functioning properly before contacting your local SHARP dealer The display remains e Set the card lock switch to LOCK blank after pressing e Adjust the LCD contrast see p 52 N e Install new batteries see p 302 Poor display contrast Adjust the LCD contrast see p 52 The unit is turned on Reset the unit see p 299 but pressing keys and touch buttons has no effect Not enough memory The unit s memory is full or nearly full displayed Delete unnecessary data or in
110. al for the CE IRI regarding use with a printer Ex ee Z El e M gt n CE IR1 PC ka Paralle iQ 8900 8920 Cable Printer e Hardware compatibility between the printer and the CE IRI may affect printing capability the PERIPHERALS menu RaM STS PROPER gt aa IMPORT OTHER FORMAT gt GLOBAL SETTINGS Select GLOBAL SETTINGS The submenu appears Select SET PRINTER EMULATION The emulation menu appears GLOBAL SETTINGS ELE Sess MORE EN PROPRINTER SERIES LQ SERIES S LASERJET II SERIES PERIPHERALS Select your printer type or one that your printer emulates 223 224 Printing the current display see your printer s manual regarding the emulation modes it supports If your printer does not support any of the printer models listed touch MORE EMULATIONS and select OTHER US CHARACTERS to print U S character codes or OTHER INTERNATIONAL to print other character code sets The OTHER settings make use of the unit s all purpose printer driver Only text can be printed graphic images cannot In addition because of the way in which code sent by the unit is converted to characters on the printer information in the final printed copy may not appear exactly as on the unit e The SET PRINTER PATH feature in the GLOBAL SETTINGS menu lets you set the printer path before printing which tells the unit how data is to be sent
111. an one entry that contains the keyword touch NEXT until you find the entry you are looking for Then touch DONE when you have finished searching lf you highlight text in an entry before pressing the text is automatically entered as a keyword The Filer lets you group entries by subject For example all entries relating to a particular project could be placed into a single Filer folder making it easy to open one or more of the entries when necessary You can group entries regardless of the applications they were created in and entries can belong to more than one folder Before you can access entries using the Filer you must first assign them to folders See p 198 for a full explanation of the Filer You can use the various Calendar views to quickly and easily find information related to a time and or date Press CALENDAR The monthly calendar will appear L TUE WED TH TE ij H 23 7 ey i 2 28 es 30 31 s 2 Select a day by touching it then touch DAILY or WEEKLY to see a more detailed view Daily view 3 In the Daily view touch an entry to select it and touch VIEW to display the details of the entry gt For more information about using the Calendar application see p 86 Deleting Entries from the Unit Entries in the unit can be deleted using either the keyboard or the application menu Deleting single entries 1 Open the desired application 2 Select the entry in
112. at you set for yourself This application allows you to organize and track tasks and objectives to assign them a level of priority and to assign up to five categories to each entry making it possible to access them in a variety of ways To help you in this effort entries are automatically categorized by the unit as TO BE DONE DONE ENTRIES or MONTHLY GOALS Entries in the To Do application contain eight fields Description Due Date Priority and five fields for categories These categories which you can define and assign can be used to manage tasks by project the personnel involved in them etc The way in which To Do entries are displayed in the Calendar views will differ depending on the contents of the Due Date field as follows e Entries with no due date are always shown on the display for today s date e Entries with a full due date month day and year are shown only on that date e Entries for which only a month and year no day have been entered appear in the monthly goals box in the Monthly view This system provides the flexibility for an entry to be displayed according to the type of task For example you could enter a daily task leaving the DUE DATE field blank and it would be displayed every day in that day s schedule or for a long term project enter the month in the DUE DATE field without a specific date and it will be shown only in the Monthly view Assigning priority to entries In the PRIORITY
113. ation for example you may want to make a copy of a business letter so you can use the format in another letter By using 2nd ENTER you can edit or change an entry then store those changes in a new entry ensuring that information in the old entry remains intact Recall an entry and make any changes to it that you would like in the Edit mode Press ENTER The edited entry is now stored as a new entry and the original remains unchanged e In the Notebook application you will be asked under which title the new entry should be stored Enter the new title and touch If you use the same title as for the original entry you will have duplicate titles for entries with different contents Pressing the 2nd EDIT stores an entry as a copy so that you can save the original entry and edit the duplicated entry The Time Stamp and Date Stamp Functions The time and date stamp functions can be used to insert or stamp the current time and date anywhere in an entry including time date fields in applications such as Schedule and To Do This is very convenient for keeping track of such things as telephone conversations or when tracking expenses 1 When working in the Edit mode of an application place the cursor at the location where you want to insert the time or date 2 Press 2nd TIME STAMP to insert the time or 2nd DATE STAMP to insert the date or both When you store 7 the entry the time and date s
114. atter instead of just by application FILER fe O 1 Press kc access your folders FA EA i Ai Aleha Pro Touch a folder to select it Now you can Report Press EDIT to name or rename the folder Touch to have the unit automatically assign a group of entries to the selected folder based on a search word Touch ee a to merge the selected folder with another folder Press to send a copy of all the entries assigned to this folder to another 8900 9000 Series unit via infrared transfer All entries will appear in the receiving unit s IN folder Touch ar to fax a copy of all the entries in the selected folder the Shar CE FM1 fax modem and CE 137T level converter are required Touch oe to view all the entries assigned to the folder 4 To go to the actual entry VIEW mode simply touch the entry and then touch oe See The Filer Application Chapter 7 for more details 21 22 Copying and pasting text between applications You may find a need to copy text from one place to another in the unit 1 Go to the entry you want to copy text from 2 Drag the pen over a word or sentence to select it The text will be displayed in reverse white on black to indicate it is selected COPY 3 Press to copy the text to the clipboard Anything currently on the clipboard is replaced with the text you just copied 4 Go to the entry
115. ay is set to ON There are other hardware software requirements for using this function For more information contact your local SHARP dealer REDIAL This is the number of times the unit will redial a number if a connection is not made on the first attempt if the number was busy or did not answer for example The number can be set in the range O 99 Of the settings above the most important is the line type Selecting an incorrect line type will not damage the modem or unit but it will make it impossible to connect with a remote unit using the modem 2 Touch any desired settings to select them Use a and Y to move between fields and gt and _ lt to select the desired settings 3 Use the number keys to set REDIAL 4 Touch STORE when you have finished with the settings You set data transfer parameters for making dialing connections using the Setting display of the Dialing Directory Each entry that you make can have its own settings so that you can dial a number simply by selecting the desired entry In the Terminal mode 1 Touch SETTING The Setting display appears Scroll the display using and NEXT to view all items TERMINAL 76 gt EE EA NAME CompuServe NUMBER 123 456 7898 SPEED bps 300 ERE 2490 4800 9640 7 HONE DATA BITS Xon xoff NAME The name of the dialing entry NUMBER The phone number to dial SPEED bps Transmission speed measured in bits per second bps
116. can retain the steps in a calculation and later edit that calculation This allows you to change numbers and operators x and back up intermediate results within a calculation so that you do not later have to reenter the entire calculation M M and terminate a calculation sequence and a value entered following any of these keys begins a new calculation Using the paperless printer a calculation sequence is retained and can be recalled with Sree after the display has been cleared with ntil a new one is entered or all steps are deleted using l Up to 50 steps have been be stored for a calculation Power calculations must be carried out using multiple multiplication Otherwise the functions are the same as those for the basic calculator mode Performing calculations 1 Press CALC to open the application 2 Touch PRINTER Enter the calculation gm values The number of steps that have been entered E E E 175 176 gt marks the starting entry The value on the display of the key pad is the value you have just entered or final result of the calculation as indicated by ENTRY or ANSWER respectively shown above the value 3 Touch to get the result Checking intermediate results 1 Press PREV until you reach the line of the calculation you want to check The total up to and including the highlighted line is displayed 134567 Indicates the current ste
117. case letters Using keywords If you know a word or words that appear in an entry though you cannot remember the exact title then use the Search function to find the entry 1 Press SEARCH The SEARCH window appears 2 Type in any word you remember in the entry you are looking for 3 Touch SEARCH If you still do not see the desired entry touch NEXT to display the following matching entries 4 Touch DONE when you find the entry you want f The Search function does not distinguish between upper and lower case letters Displaying In the default settings the Outline is set to display only full topics the first line of each topic You can change this to display an outline in full 1 Display the outline you want to work with in the View mode 2 Press touch and select 1 LINE FULL VIEW A submenu appears An asterisk indicates the current selection nS SS See 1 LINE FULL YIEW EXPAND FAMILY 7 LINE VIEW COLLAPSE ALL FULL TOPIC YIEW 3 Select FULL TOPIC VIEW All second and subsequent lines of all the topics appear To return to the one line view follow the above procedure but select 1 LINE TOPIC VIEW in step 3 To see contents that are off the display scroll the display using PREV and NEXT or the cursor keys ns Changing the view mode in an outline does not affect the view mode setting of other outlines However a new entry adopts the same view mode as the entry
118. cause a topic s children may be hidden from view You can create a subtopic by pressing before creating or when moving a topic It will then become a subtopic of the topic directly above it If you later find it necessary to reorganize an outline you can promote a subtopic to the same level as its parent topic using and lt Entering subtopics Create the example above 1 Press OUTLINE to open the application 2 Press NEW and type in a title for the outline then 167 168 touch 3 Type in the first topic then touch STORE 4 Press gt to make the second topic a child subtopic of Northeast Touch the area to the right of The cursor is now indented one character OUTLINE SHOW E DETAIL ABC Carp s Branches Nor theas t Now type in the text of the topic and touch STORE when done 6 Continue entering the outline until you get to Central 7 Press lt 4 to place the new topic Central on the same level as Northeast Touch the area to the left of Y OUTLINE DETAIL ABC Corp s Branches Northeast Nf sales office DC distribution center Boston sales off ice 8 Continue and complete the outline in this manner Collapsing families As an outline grows in size and depth you may find it difficult to manage The collapse function allows you to condense the view and later expand only those topics and families that yo
119. ceiving fax machine has roll type paper a legal size page will be printed if the receiving fax machine uses separate single sheets the legal size page will be printed across two single pages Using a 1 From the Notebook Select an entry and touch Cover sheet From the Scrapbook Select an entry press MENU touch and select FAX SEND From the Filer Select a folder and touch FAX SEND 2 Touch the USE A COVER SHEET box and then CALL The Cover Sheet Preview display appears 235 236 Speed buttons COYERSHEET PREVIEW em CANGE Total 3 Pages GANL TQ Davis Franke 11 445 No 281 555 1212 FROM Smith Johne 161 4th Ave New York lt N Y 87250 3 The name position company name and fax number of the fax recipient are entered automatically when you set up the Fax Directory See p 229 This information will appear on the faxed cover sheet You can edit this information by touching the field and using the keyboard if you wish 4 Touch CALL The dialing screen appears Use automatic or manual dialing procedures as described See p 231 and p 232 5 Touch START The faxing display appears A flashing asterisk on the display indicates that faxing is under way The number of pages sent and remaining to send are shown in the upper right The maximum size of each field in the Cover Sheet Preview Is TO 3 lines by 27 characters No 1 line by 27 characters FROM 4 lines by 27
120. ch to proceed An EDIT CATEGORY window opens 4 Make any desired changes 5 Touch STORE The new edited category is now stored in the list and the changes are reflected in all entries the category is assigned to If you edit a category in an entry it is registered in the category list as a new category Deleting categories When you find a category that is not needed any more after project completion for example you may want to delete the category from the category list A category cannot be deleted if it is being used by an entry Press MENU touch MODIFY and select CATEGORIES Select the category you want to delete 3 Press A warning message will appear asking if you are sure you want to delete the category Touch or to cancel the deletion Deleting entries 1 _ Press MENU touch MODIFY and select DATA Deleting single entries Select the desired entry in the Index mode or display it in the View mode DELETION A submenu opens Select SELECTED ENTRY A warning message will appear asking if you are sure you want to delete the entry Touch or NO to cancel the deletion You can also delete single entries by pressing DEL in step 2 above Deleting all entries in the current view You can delete all the entries in the TO BE DONE DONE ENTRIES or MONTHLY GOALS file or all entries assigned a specific category using the application s MODIFY men
121. characters Any frequently dialed number can be assigned to one of the six Speed buttons shown in the Dialling Screen Touching the Speed button for that number will then dial it automatically This can significantly reduce your dialing time Speed button numbers are set up via the PERIPHERALS menu Press MENU and touch PERIPHERALS to open the PERIPHERALS menu e In faxing mode select SET UP SPEED BUTTONS from modify menu then proceed to step 4 Editing Speed button informa tion Making a Speed button secret 2 Select GLOBAL SETTINGS 3 Touch SET FAX OPTIONS and then touch SET UP SPEED BUTTONS The display appears SET UP SPEED BUTTONS SPEEGL 4 Touch SETTING and enter a title and a fax number for each button you want to use 5 Touch DONE In SET UP SPEED BUTTONS display Select the title or fax number to be edited Press EDIT Make your changes in the editing window that appears Touch STORE You can protect the security of Speed button numbers by assigning them the secret status Secret numbers are displayed as asterisks in the confirmation window so the actual digits cannot be seen Aa OO N 1 After assigning the number to a Speed button see above press and touch The MODIFY menu opens 2 Touch SET SECRET STATUS select SECRET and touch The number has now been assigned the secret status then the number field become blank To assign the number a non se
122. cret status follow the above procedure and select NOT SECRET in step 2 To edit the secret number you have to unlock the unit first 237 238 Enhancing Capabilities Using a RAM Card A RAM card can be used with your unit in any of three ways eto expand memory capacity e as a means of sharing data with other 8900 9000 Series units or of making use of data from 7000 or 8000 Series Organizers e to backup the units data Before installing the RAM card you must set the Secret function in your unit to match the Secret function setting in the RAM card If the RAM card has never been used before and you will be initializing it or if it has already been initialized but has never been used with a password you must delete any password from your unit before installing the card If the RAM card has been used with a password whether in your unit or another the password in the card and your unit must match For a full explanation of the Secret function and using passwords see p 282 For a full explanation of how to install a RAM card see p 221 If you install a RAM card that has been used in a model other than the 8900 9000 Series in this unit and then turn the power on a message will appear indicating that the format of the card is different from that of the unit To use such a RAM card in this unit all data in the card must be erased and the card must be initialized Perform the following operations You can also use
123. d the default settings on the unit should work fine for most modem communications except that you have to enter the name and number When settings do need to be changed match the settings with those on the remote system being called Use lt 4 and gt or touch the desired settings to select them Enter the name of the dialing entry ES 3 Move to the NUMBER field Enter the telephone number if it is not a local number be sure to include the area code Move to the SPEED bps field Data transmission can only go as fast as the siowest of the two modems your modem and the modem on the remote computer being used If one modem is capable of 2400 bps transmission speed and the other of 1200 bps 1200 bps will have to be used Select the transmission speed Make any other necessary setting changes Press 2nd 4 if you want to make it necessary to enter a password to access this entry see p 282 Press 2nd a again to deselect it DAJA BITS l B E n STOP BITS Me Mon eot f 9 Touch STORE The settings for the dialing entry are now stored If you are calling from a private PBX telephone system you may have to dial 9 or some other number to get an outside line before dialing the number you want Connection to an outside line on a PBX system usually takes a second or two so if the modem immediately dials the number you want to call part of the dialed number may be lost T
124. d days with a 3 Touch GO The selected date will appear in the current Calendar view gt You can calculate a date some time in the future or the The Calendar application menus past using the Cale application See p 174 Selects the Three month view see p 87 Selects the Monthly view see p 87 Selects the Weekly Graph see p 88 oes directly to a particular date see p 91 3 MONTH CALENDAR 1 OTH CBOE WEEKLY GRAPH GO 10 A SPECIFIC J Configures the default display to Weekly or Monthly view see p 289 Sets up the date format M D Y or D M Y see p 288 Sets up the Monthly and Three month view format Monday Sunday or Sunday Saturday see p 288 Schedule entries can be deleted through the Calendar see p 97 SET UP CALENDAR ET P TATE FRAT JET UP HONTRLY FORMAT Wi DELETION The Schedule Application Making new entries The Schedule application allows you to enter appointments times and dates for meetings parties and events and set an alarm to sound prior to or at the time of a scheduled entry This makes it easy to organize your entire day and always arrive at appointments on time Schedule entries are indicated on the Calendar s Monthly view with a small black dot next to the date of an entry providing an overview of your schedule A Schedule entry has three fields for the date time and a description of the event T
125. d or via the PC Link mode See p 241 and p 251 respectively To transfer data between two units you can also select an application on the RAM card to transfer data either to or from Simply press to select the card memory in the application in which you want to send or receive the data then press GET or or open the PERIPHERALS menu To receive single entries using or Filer folders in the card memory by either infrared or cable transfer first select the card memory using SET DATA DESTINATION in the PERIPHERALS menu on the receiving unit Using SHARP s optional Organizer Link software and cable package or certain third party software packages you can exchange data with a personal computer Certain software will allow you to exchange data with a personal computer via the unit s infrared port using the optional CE IR2 wireless interface This makes it possible for example to use the unit when outside your home or office then later transfer the data you have entered on the unit to your desktop computer To set up the unit for use with the Organizer Link Make sure the unit is turned off wireless interface See the CE IR2 manual for details e For a cable transfer connect the Organizer Link cable to the unit s 15 pin cable jack See the unit Link manual for details 251 252 3 Press ON 4 Press and touch PERIPHERALS 5 Select GLOBAL SETTINGS 6 Select SET PC LINK PATH 7 Select VIA INFRARE
126. de but garbage characters appear on the display press to disconnect and try again If you still have trouble connecting see Telecommunications troubleshooting on p 271 t e Line noise can generate garbage characters If you can connect with a remote unit at 2400 4800 or 9600 bps but garbled characters appear on the screen try making the connection using a slower transmission speed If your telephone line has a call waiting feature you may get data errors or garbage characters on the screen when someone tries to call you while you are connected to a remote computer In some areas you are able to temporarily disable this feature before linking up to the remote computer Contact your telephone company for details e If you connect but you do not see any characters on the display when you type or you see double characters change the local echo setting for the entry to ON or OFF respectively see p 257 e Unlock the unit before selecting a secret entry Hanging up When you want to disconnect you must log off from the remote computer Do not simply unplug the modem or the telephone line connection All BBSs and information databases have specific procedures for logging off or hanging up Follow those procedures which will log you off automatically After logging off press ON on the unit to hang up If for any reason the auto log off procedure fails or you are connected to another individual
127. der Select the entry you want to edit or delete then touch 3 Perform the desired operation Unassigning entries from folders Press FILER when you have finished to return to the Filer Index e It is not possible to create a new entry in the Filer application New entries must be created in individual applications e Deletion of single entries can only be done in the individual applications However you can delete all entries in a folder using the Filer application see p 206 Unassigning single entries from folders If you assign an entry into the wrong folder or no longer need a particular entry assigned to a folder you can unassign it using REMOVE Select the folder in the Filer Drawer that contains the entry that you want to unassign Touch OPEN If the desired entry is not displayed press NEXT until it appears Select the entry that you want to remove Touch REMOVE Since the entry is not deleted from the unit there is no user message asking you to confirm the operation The entry is unassigned from the folder 5 Touch CLOSE to return to the Filer Drawer Unassigning all entries from a folder You can easily unassign all of the entries assigned to a folder using the application menu 1 In the Filer Drawer select the folder you want to empty 2 Press MENU touch and select EMPTY THIS FOLDER A message appears to confirm that you want to unassign everything in the f
128. driver is software that instructs the printer how to format and print data for the following printers e Canon BJ 10e Series e Epson FX 80 FX 850 and LQ Series e Hewlett Packard LaserJet II and III Series e IBM Proprinter Series The unit also works with printers that have an emulation mode for any of the above printers consult your printer s manual regarding the emulation modes it supports For information about other specific models supported by the unit consult your local SHARP dealer i e Data may not be printed exactly the same as originally set in the unit if the printer being used does not support the settings which were made italics set in the Notebook application etc The following restrictions also apply LaserJet Series Text set for ELITE or PS in a Notebook entry may not be printed properly using this model In the LaserJet III ELITE is available In this case select PICA No optional font from either printer can be used Proprinter Series The unit supports the Proprinter X24E Printers that emulate other Proprinter models may not function Setting up the unit for printing Press and then touch PERIPHERALS to open properly FX Series The unit supports the FX 80 and FX 850 LQ Series The unit supports the LQ 510 To print from the unit to a printer the optional SHARP CE IRI wireless interface as well as a standard computer printer cable is required See the operation manu
129. dure below Only one new topic can be inserted at a time Display the outline that you want to add a topic to in the View mode 2 Press INS is displayed to indicate the insertion position 3 Move ff to the desired location using and Y 4 Type in the new topic 5 Touch STORE Press at any time before touching to cancel the insertion You can also add a topic between existing topics by first selecting the topic after which you want to insert the new topic then simply starting to type the new topic Moving topics Even after you have stored a topic you can change its location easily 1 In the View mode select the topic you want to move 2 Press the second row from the top on the keyboard The entire topic is momentarily highlighted then replaced by H 3 Move L to the new location using a and Y 4 Press ENTER LJ reverts back to the full contents of the topic Press CANCEL at any time before pressing ENTER to cancel the move Topics cannot be moved to a position above the title Joining two topics into one You can join merge any two consecutive topics into one using the application menu A selected topic is joined to the topic above it 1 In the View mode select the topic you want to join to the one above it 163 If the entry is in the one line view mode select full view mode see p 168 to display all the hidden parts of the outline 2 Press
130. e for the 7000 8000 Series see p 249 Global settings menu for data transfer GLOBAL SETTINGS S SET PRINTER PATH SET PRINTER EMULATION MORE EMULATIONS P 22 Configures PATH data SET UNIT TO UNIT PATH SET FA OPTIONS SET DATA DESTINATION P PERIPHERALS Selects the printer path see p 224 Selects the printer type See p 223 Selects a generic printer type character set Also selects the paper type see p 224 transfer to from computers via infrared port or cable see p 251 Configures data transfer to from other 8900 9000 Series units via infrared port or cable see p 244 tuncions fax modem sets up cover sheet and fax functions see p 227 Designates the destination for data received during unit to unit transfers Can be selected only when a RAM card is installed See p 251 Goes back to PERIPHERALS menu Application IC Cards Many application IC cards are available as options for the unit as well as RAM cards to add extra memory Simply press to access the function of an installed IC card The cards can be operated by touching the card keypad that appears on the display There are some restrictions when using IC cards formatted for units other than 8900 9000 series see p 274 Installing 1 Turn the unit off Ta IC card 5 Close the unit and turn it over 3 Set the IC card lock switch to the RELEASE position a red bar can be seen in the RELEASE positio
131. e left Gp Moves the cursor to the beginning of a line TE Turns the keying sound on and off Equivalent to KEY SOUND ON OFF in the TOOLS menu a Moves the cursor one line up Scrolls the display up M Ga Moves the cursor to the beginning of a field in edit mode and also scrolls the displays a7 one by one in view mode in the Notebook application Moves the cursor to the first line of a field in other applications 2nd Marks unmarks an entry as secret Cy Moves the cursor one line down Scrolls the display down DB Oy Moves the cursor to the end of a field in edit mode and also scrolls the displays one by LoS one in view mode in the Notebook application Moves the cursor to the last line of a field in other applications Y Locks unlocks the unit Equivalent to LOCK UNLOCK ORGANIZER in the TOOLS menu gt Moves the cursor one character to the right 2 gt Moves the cursor to the end of a line C gt Disables enables all set alarms Equivalent to ENABLE DISABLE ALARM in the TOOLS menu Key Representation in text Function PREV Moves the cursor between fields PREV Steps up through entries screens Ex Continues to search backwards for a keyword NEXT Moves the cursor between fields LY Steps down through entries screens Continues to search forwards for a keyword Co Enter numerals 1 O CH eee Enter symbols OO
132. eason the display is too light or dark for you to read the display and operate the unit you can access the contrast adjustment directly by turning off the unit then holding down wen on the keyboard while a pressing ON Press and Y to darken or lighten the contrast You may find that after taking a tour of the unit and the welcome seeing a demonstration of its features once or twice you display want to turn off the welcome display 1 Press MENU and then touch 2 Touch SET START UP DISPLAY The SET START UP DISPLAY window opens 3 Touch OFF in the box next to START UP J START UF DTSPLAY START UP ON AA 53 54 Turning the key beep on and off If you make a mistake touch CANCEL and start again 4 Touch STORE The welcome display is now disabled For more information about configuring the start up display see p 280 The unit can be set to make a sound a beep each time a key or button is pressed The default setting is on indicated by on the display You can use the TOOLS menu to change the setting 1 Press and then touch l 2 Touch MORE TOOLS and then touch KEY SOUND ON OFF A submenu appears The current setting is marked with an asterisk MORE TOOLS ES ENABLE DISABLE ALE KEY SOUND ON OFF louch AUJUS t o 38t the time amp Date gt Touch an application key at the left csapa organizing o your busy life CY ADJUST NEXT PAGE 3 Touch KEY SOUND OFF
133. ed from the far left margin and so the FIRST LINE setting must be greater than the LEFT indent setting icra fa ofA Seca E LEANCEL TARGE ESAL Nal LEFT indent RIGHT indent l1 Me Frank Smithe Chairmand ABC Co Thank you tier your faz of May Sths 1321 regarding the Aleha ree that it is to mint fee ef your Questions about our new FOJECT Properly An entry with indents set Changing or canceling indents To re format text for which indents have been set or to change to a different layout from the one selected at the beginning of the document follow the procedure below In the Edit mode position the cursor where you want the change to take effect Press MENU touch and select SET INDENTS The SET INDENTS window appears and ON or INHERITED is selected in the INDENTING field To cancel the indent select OFF To change the indent select ON and enter the new values in any fields you want To cancel an indent and use the setting which has been applied to the text above the paragraph you are working in select INHERITED Touch STORE The text on the line the cursor is on and all text that follows or is entered subsequently is laid out according to the new setting e If the cursor is positioned anywhere within a paragraph the whole paragraph and all text following it will be laid out according to the new setting A setting change can only be made startin
134. eeks such as a business trip or vacation Six different types of repeating events include e Daily Repeats a day for events that span consecutive days e Weekly Repeats the same day each week for regular weekly events e Monthly by day Repeats the same day of each month for example the first Tuesday for regular monthly events on a specific day e Monthly by date Repeats the same date each month for example the 10th for regular monthly events on a specific date e Bi weekly Repeats a day every other week e Work day The same as Daily repeat but excludes weekends You have a five day vacation beginning on June 24th Select the date that the entry will occur for the first time in the Schedule or in the Calendar application Press NEW Move to the DESCRIPTION field Enter the description Type Vacation Touch STORE Press touch MODIFY and select REPEAT THIS ENTRY REPEAT THIS ENTRY DATE JUN 24 1994 FRI WEEKLY is the default CNTHLY Repeat this Ai alti epee setting 7 Touch 8 Enter the number of additional days on which the event will repeat An entry can be repeated up to 999 times In this case type 4 REPEAT THIS ENTRY DATE JUN 24 1994 FRI Repeat this entry 4 times 9 Touch REPEAT Your five day vacation is now stored You can confirm that your vacation has been entered by looking at the Calendar view JUNE SUN MONE TUE T 14 1
135. efore sending the unit in for service Check to see that the CARD LOCK switch is LOCKED and not in the RELEASE position You may have accidentally left it unlocked after removing an IC card Check that the battery replacement switch on the back of the unit is in the NORMAL OPERATION position If the switch is in the REPLACE BATTERIES position the unit cannot be turned on Check or replace the operating batteries even if you have just replaced the batteries It is possible that the batteries were not fresh when you purchased them Press the RESET switch If the unit has been dropped for example it may have to be reset This will not delete your data If for any reason data is missing after resetting the unit it was lost before you pressed the RESET switch The RESET switch simply re starts the unit If none of the procedures above works you will need to send the unit to a service center Check the back page of this operation manual for the location of your nearest service center and call for more information What happens if am working on an entry and the auto power off function shuts off the unit before store the entry You will not lose any information The next time you turn the unit on the Resume feature returns you to exactly where you left off I would like to use the Filer feature but am afraid of using up memory How does the Filer work Does it make a copy of each entry No When you assign an entry to a
136. er the display will still indicate when each alarm reaches its set time even when the unit is turned off You can also press 2nd to enable disable all alarms The Scrapbook Application The unit s Scrapbook makes it possible to draw maps create illustrations or make a quick note by writing directly on the display The drawings can then be pasted into entries in the Tel and User File applications and become part of those databases see p 126 ts Graphic entries take up a lot more space in the unit s memory than text entries so it is a good idea to delete those graphic entries you do not need or copy them to a RAM memory card gt General operations for graphic entries using the Scrapbook application were introduced in Chapter 2 If you want to review those operations turn to page 77 Making 1 Press SCRAPBOOk to open the application new entries A blank page opens ANNU NUNS EA SSS RR RO RSE REST NNER EONS ENN O RES SA ESTES EVEN RASA ENT ENTS x Blank page Please begin drawing or ruse NEXT PREY to view other pages s N NSA RSN SNES NSN ARAN ESN SE NSS ESN USS SASE RSENS RUSS TENET URE ER ANA AS 2 Using the touch pen start writing whatever you would like directly on the display The page automatically changes to the drawing page THICK is the default drawing tool for an explanation of drawing tools see below petits aie routs 0 00 RIm2 on Cereerttt Cec Cte t e
137. er Cee C CoCo he Sooo Sco 3 Press ENTER Your drawing is now stored and the display changes to the viewing page 4 Touch to make another entry or press any other application key to close the Scrapbook 191 192 Using the drawing tools Finding entries Editing entries Selecting an area 1 The drawing tools add versatility and capability to creating graphics with the unit The tools are selected from the MODIFY menu Press MENU and touch MODIFY The MODIFY menu appears Selects thin thick or brush au drawing strokes Selects a thin or thick eraser a E ess 5S r Selects a black gray or white line pattern white is equivalent to an SELECT PATTERN F reraser RULER ON OFF b ___ Sets drawn lines to straight ruler USE PEN P gt on or freestyle ruler off L Default drawing setting USE ERASER TE Converts the touch pen to an USE AREA TOOLS A DATA DELETION gt eraser L_Marks areas to cut copy paste or delete Deletes a selected area single entry or all Scrapbook entries gt indicates that there is a submenu for the menu item Entries are saved in the order that they are stored and are displayed using or NEXT from the initial blank page screen Display the entry you want to revise using the procedure above Touch EDIT The drawing page is displayed 3 Make any desired changes Press ENTER The revised dra
138. er Data can be transferred directly between two 8900 9000 between Series units via the infrared port Single entries or all the 8900 9000 entries in an application can be transferred in the Series units Schedule To Do Ann Notebook Outline and Scrapbook applications and single entries or all the entries in a file can be transferred in the Tel and User File applications Using the Filer a group of entries from different applications can also be transferred The transfer procedure differs according to whether single 244 entries complete files or folders are to be transferred e Press at any time to cancel a transfer e After a transfer the display returns to the application being used before the transfer procedure was begun e Received data is stored and appended to the existing data of the selected application After a transfer with and SEND the data is also automatically assigned to the IN folder of the Filer application so that you can check it after transfer It is therefore recommended that you always keep the IN folder empty See p 204 e f a RAM card is installed applications on it can also be selected to transfer data to or from See p 251 e In the Tel or User File applications the contents of fields that are not set up in the receiving file cannot be transferred Also if the type of a field text or picture is different in the two units it cannot be transferred e No peripheral devices are required to tra
139. er entry on the same day You can also select a date for the new entry using the application menu See p 99 Using the Index mode 1 Go to the Index mode oy load aad r Description Starting time The entries you have made are listed in chronological order If you do not see the entry you want to view press PREV or NEXT to scroll through the entries until you find it 2 Select an entry 3 Touch The full entry is shown in the View mode In step 2 touching an entry twice will also display it directly in the View mode In the View mode press and to display entries sequentially This will also display the days that have no entries as blank pages 95 96 Moving appoint ments and editing entries _ aN 1 You can also jump to entries by specifying the date See p 99 Using the Calendar view You can access the Schedule entries from the Daily view of the Calendar application by touching the desired entry twice See p 89 for details Using keywords Even though you cannot remember the date of an event or appointment if you know the contents and or a word that appears in the DESCRIPTION field of the entry you can access the entry in the following manner Press SEARCH The SEARCH window appears Type in any word that should appear in the DESCRIPTION field of the entry you are looking for Touch SEARCH If you still do not see the desired e
140. ers and symbols can all be entered Touch STORE to store the new name Or CANCEL to cancel any changes and leave the original file name If you do not want to change the number of entry fields skip steps 1 6 below Press TEL or USER FILE to open the application that you want to set up the fields in Press MENU touch MODIFY and select one of the three CONFIGURE menus The CONFIGURE submenu appears Select FILE NAME The FILE NAME window opens FILE NAME FILE NAME BUSINESS Number of fields 9 Number of fields currently set and used in this file Move to Number of fields and press al to clear the current number in the field Enter the number of fields that you want your entries to have If you decrease the number of fields for a file that has some entries stored fields will be deleted from the bottom of the file until the decreased number of fields is reached The information stored in those fields will also be deleted Touch to store the number of fields you entered Or CANCEL to cancel any changes and leave the original number Press MENU touch and select one of the three CONFIGURE menus The CONFIGURE submenu appears 8 Select FIELD NAME The FIELD NAME window opens SS The field data type TEXT fields marked for peace TEXT store text FIELD 1 FIXED COMPANY and fields marked FIELD 2iTEXT FNAME o for PICTURE store FIELD SITET a i gra
141. es between on and off Enabling and disabling DST Once DST is assigned to a city it remains in effect until it is unassigned Once a year cities using DST will switch back to regular time Rather than having to unassign DST for each city you can temporarily disable the entire DST feature Then when these cities switch back to DST you can reenable the feature Press MENU and touch TOOLS to open the TOOLS menu Select SET CLOCK The current DST setting enabled or disabled is indicated by an asterisk To enable DST on all cities for which it is assigned select ENABLE DST To disable DST on these cities select DISABLE DST You can set alarms just like on a regular clock separately from Schedule events using the TOOLS menu Set alarms will sound even if the Organizer is turned off This can be especially convenient for example when you need an alarm as a reminder or to wake you up but do not want to make a full Schedule entry From any application Press MENU and touch TOOLS to open the TOOLS menu and select SET DAILY ALARMS The SET DAILY ALARMS window opens You can set up to seven alarms SET DAILY ALARMS DAILY ALARM 5 UNSET JSencenesoncevecssasmnensa sensors DAILY ALARM Bi UNSET amp cea nati Y al ARM 7 UNSET 2 Enter the time that you would like an alarm to go off followed by or PM 3 Touch SET UNSET ALARM to set the alarm Press 2nd 4 Move to
142. ese JAH otis Bhan JAN 15 1994 Nee tin Intar oien with Smiw Suh JAN 1651994 in Meeting ab This symbol indicates there are more entires on this day See The Calendar Application Chapter 3 for more details 16 3 Touch ae to see the Ba details of the selected date ae JAN a TEM This time bar shows you when you have appointments and when you have free time You can mark To Do items off as done by touching here 4 Touch an entry to select it and then touch EEN to go to that entry s application Note The Calendar application only displays information stored in Schedule Anniversary and To Do You cannot actually store information in the Calendar application If you press in any of these views the unit will assume you want to make a new Schedule entry on the currently selected date You can access any of these views directly by pressing MENU and then touching VIEWS See The Calendar Application Chapter 3 for more details 17 Editing an Entry 1 Find an entry that you wish to change 2 Press EDIT SEES TEL 1 912 345 6789 3 Make any necessary ADDRESS EEE changes ATNIENN lt You can also drag the pen over text to select it then cut the text and paste it elsewhere or just delete it 4 Touch E when you are finished If you make a mistake and want to restore the original entry simply touch instead If you want to save these change
143. eseeeees 288 Setting the monthly format cceeeseeseeseeeneees 288 Setting up the Calendar cccccceseseeseeeteeteee 289 f2 0 0 1919 ee a eS 291 A List of Key Notations cccccesseeececssssseeeeeeesssseeeeeeesens 292 B ASCII Control Code Table cc cccccccscccsscesesssseesseeeees 298 C Resetting the Unit 00 eccceccsesesseessseeeeseeeesseeesees 299 All reset operation ona na es Sara ee 299 BD MOUDIESNOOUNO eener eee neni nnn Ener ers 300 E Battery Replacement ccccscccssssecsssecsssessseessseeees 301 General guidelines ccccccssecsseeeseeesreeseeeseeeees 301 Replacing the operating batteries ccceeeee 302 Replacing the memory backup battery 0 304 E SSDECII CANON Sics d cidencncsnneunsuennngeestensnatiwtetnuntntodsuenueumnieuns 306 MENON LL eer ccc R a aa LL 311 w hat Your Unit Can Do The IQ 8900 IQ 8920 is a full featured pocket size information manager with a new easy to use graphical user interface a large easy to read screen and pen based panel operation Wireless communications capability with other IQ 8900 series units and personal computers is built in and the IQ 8900 IQ 8920 also provides fax sending capability To help you better manage your time and appointments you can record appointments meetings or any other information connected with a date in the Schedule application the To Do application helps you track tasks
144. esieisincawesS 148 Turning word wrap on and off oo cece ceeeeeecseeseeeees 152 Printing a full size document ccccceteeeeteeeeteeeeeees 152 The Notebook application Menus ceeeeeeeeee 157 The Outline Application c 5 careeevniceecstecvaccnceeeeceec vance sacar 157 Creating an outline cate uietee deste Rents Meets ee nte dees 158 Finding outlines sce ie cel athens eee atte ta tlhee keto 160 Displaying full TOPICS 24 tate titi titrate 161 Revising OUMINGS 2 20 cet le atcmnes coats aut 161 Outline deletion svveceise ccc tacsrearetscecivczecseexareesents 165 Using subtopics Children cecceeeeeseeeeeteeeeeees 167 The Outline application Menus eceeeeeeeeees 171 Chapter 6 Desk ACCESSOTIES accra 173 The Calc Calculator Application cccccccsseeeeeeeeeen 174 Performing calculations vencucseucsicteuntiddes 174 The paperless printer cc cece 175 Dale 2CAlCUIANOM ences riae ens 177 Using the Calculator with other applications 179 When E app arS sisisi a 180 Calculation examples eeen 181 ENE COC ee lt 1 6 9 crs OIN ra 182 Changing THE Home city seese 182 Setting the time and date esccancascsesersucaciesdecnencasncseness 184 Checking the time in a City ceeeeeeeeeeeeteeeeeeteees 185 Adding aWser SCs aise atte ont araaat 186 Daylight saving time DST s ss lt sccreesacereecgeecsetic 187 Setting daily alarms s icencasiwnnndcuienuan
145. ew it serves as a way of accessing entries made in the Ann Schedule and To Do applications The Calendar application is used to display and indirectly access information You cannot make entries in the Calendar so it does not have Index View and Edit modes What the application does offer you is five views Daily Weekly Weekly Graph Monthly and a Three month view Monthly is the default view and it appears each time the application is selected except when selected from the To Do application The views are linked which means that you can switch from one to another and the selected date will not change To change the view touch the desired date then the appropriate button for the required Calendar view You can also use the menu to select a Calendar view directly from any other view e Press and then touch to open the VIEWS menu e Select the desired view in the submenu You can change the Calendar application s initial display See p 288 The Monthly The Monthly view is the Calendar application s default view view and appears every time CALENDAR is pressed to open the application hange to other views ee and displays today s date 3 2 3 4 5 6 7 9 WM 11 Wa 130 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 See 5 J FEB J MAR JLAPR J MAY JL JUN Jic BEES L The number of days in the year that have passed the number remaining and in which week the day fails
146. field Touch NUMBER to move to the field 5 Type in 201 529 8200 and then press e Notice that the cursor has moved to the next line and the size of the field box has been automatically adjusted 65 lle Se GZZEN Smi th John 261 529 8260d iq ADDRESS 6 Type in 201 529 9695 FAX 7 Press NEXT to move to the ADDRESS field Touch ADDRESS to move to the field 8 Type in 123 Main Street followed by a Type in Mahwah NJ 07430 a mA LILI S NAME SM th John NUWBER 28 1 529 82004 291 529 9695 FAX 123 Main Streetd Mahwah NJ 874304 9 Press LENTER to store the entry Touch STORE The message Stored will appear briefly The entry is now stored in memory and displayed in the View mode ts In order for the fax function to automatically dial a fax number it must be entered in FAX NUMBER field See p 136 for more information gt For other useful methods available in the Edit mode see p 67 66 Editing an Existing Entry To edit an entry already stored in memory you must first open the entry in the Edit mode where it was created Press TEL to open the application Select the desired entry in the Index mode or display it in the View mode Press EDIT to open the entry in the Edit mode Make any necessary changes Touch STORE to store the changes when you are finished Press ENTER The new edited entry is now stored repl
147. field you can enter a number O 9 or letter A Z but not special or accented characters which then act to indicate the importance of a task or project Numbers are given priority over letters Enter the following information Description Prepare Alpha project proposal for John Priority 7 1 Press TO 2 Press NEW The Edit mode opens OVE OATE iiO Ys AAC PRI ORI TY oni nt EATEGORY AL 3 E CATEGORY 2 CATEGORY 5 3 Enter the description of the entry Type Prepare Alpha project proposal for John 4 Skip the DUE DATE field and move to the PRIORITY field 5 Type 7 w0 DESCRIPTION Prepare Alpha projected M DH PRIORITY il CATEGORY 2 CATEGORY 3 CATEGORY 4 6 Touch STORE The entry is now stored 105 106 as Assigning due dates to entries Enter the following information Description Sales report Due Date Mar 10 1994 In the To Do application Press NEW 2 Type Sales repot 3 Move to the DUE DATE field Enter the due date in the order of month day year Type 03 70 1994 Touch STORE Entering a monthly goal If you enter only the month and year in an entry s DUE DATE field with no specific date the entry becomes a monthly goal and will be displayed in the Monthly view of the Calendar You have a manuscript you have to read by the end of August In the To Do application Press Enter a description Type Read manuscr
148. folder in the Filer it does not use up any extra memory The unit doesn t actually make a copy of the entry it simply assigns the entry to a folder Entries are still stored in each individual application Tel Notebook etc The Filer is a great way to organize your information and there is no reason not to use it I have an older model 8000 Series 256K Organizer that was about 99 full When I loaded all of the data into my new unit IQ 8920 and checked the memory it read about 65 full expected it to read about 50 full What happened This unit uses memory differently to other SHARP Organizers providing many more features formatting capabilities etc which require more memory Importing data from another type of unit will require more memory on this unit This amount will vary depending on the number and type of records you import 27 28 Q What is the Outline application Why would I want to use it instead of Notebook The Outline application allows you to group and categorize information using a hierarchical structure Everyone has a lot of small but important pieces of information that have to be memorized or kept track of in a written record for example important personal information Social Security number credit card numbers various ID numbers account numbers clothing sizes etc Using the unit you could make a number of Notebook entries for each piece of information but a better way to manage the inf
149. for the unit s word wrap function is on There may be times however when you want to turn off the word wrap function This can be done for each individual entry 1 In the Edit mode press touch MODIFY and select SET PAGE FORMAT 2 Select OFF in the WORD WRAPPING field 3 Touch STORE f To turn word wrap back on for an entry repeat the procedure and select ON in step 2 Printing a So far you have worked only in the limited space of the full size unit s display However you can make the text fit on a document standard letter size sheet in order to print out full size documents The following sections will discuss page layout and printing If you will not be printing your Notebook entries and are using the Notebook only for keeping short notes and memos you can skip over these sections gt Fora full explanation of printing see p 222 Setting the margins The unit s display is smaller than a standard letter size sheet 8 5 x 11 However the display can be set up to work like a floating window which moves across the page letting you create full size documents For novice users the default right and bottom page margins in the Notebook have been set to make the writing area the 152 part of the page text is entered to the same size as the display 1 inch top margin 4 16 inch right margin US full size letter page 8 inch bottom margin Default magin settings If you wan
150. g again in the Scrapbook application this saves memory since the drawing is not duplicated 4 Press USER FILE to go back to the application 5 Move to the picture field 6 Press 2nd to paste the picture into the field SNe BUSINESS CANCEL LLIN NAME Hamilton Olivia POSITION Account Manager EXT DIRECT 8877 TEL NUMBER 219 555 1212 FAX NUMBER 212 855 1253 007 ADDRESS Sharp Plaza New Jersey MAP E Paste picture here Note that the message in the field changes from Paste picture here to Touch to view picture 7 Touch STORE Viewing the contents of picture fields If you want to see the contents of the picture field simply touch the message Touch to view picture This will display the picture Editing the contents of picture fields Contents of picture fields cannot be edited directly in the Tel and User File applications Amend them by replacing the old picture with a new one or edit by copying the picture back to the Scrapbook application 1 In the View mode touch the message Touch to view pene to PN the picture you want to edit then press 2nd If you are in Ae Edit mode move he cursor to the picture field then press 2nd The picture is copied to the a 2 Press SCRAPBOOK to open the application 3 Press PASTE The picture is pasted to the drawing page 4 Make any changes desired to the picture and press ENTER 131 132 The Tel application me
151. g from a line which is immediately preceded by e f you have changed any of the indent settings and attempt to store the new settings without selecting ON in the INDENTING field the unit will prompt you to recheck the settings Tab settings In the default settings eight tab positions are specified at intervals of four characters each Pressing moves the cursor to the next tab position to the right In the insertion mode this shifts any text following the cursor This works only in the Notebook application You can change the default four character setting for each individual entry using SET TABS in the application menu As with indents the unit for this setting is the number of characters You can have up to eight tab settings per line 1 In the Edit mode press touch and select SET TABS TAB 3 12 TAB 7 28 pa a PE EAA EER EE A TAB 4 i TAB 8 32 TAB 1 sets the first tab position TAB 2 sets the second etc Tab position settings are measured by the number of characters from the beginning of the line 151 2 Move to the field you want to change and enter the desired number of characters 3 Touch STORE when you have finished making all the desired settings or CANCEL to leave the original settings Turning Word wrap automatically moves text which will not fit onto word wrap the end of a line to a new line preventing words from on and off being split when you type The default setting
152. g it impossible to access any data marked as secret without entering the password 283 284 Marking unmarking entries as secret Accessing secret entries A message appears warning you not to forget the password If you have any doubt about whether or not you will always be able to recall this password write it down and keep the record of it in a safe place Touch ISEE J a appears on the display indicating that any information you mark as secret will now be hidden The unit itself can still be accessed until you turn on the ASK PASSWORD feature in the SET START UP DISPLAY window See p 280 You can also use 2nd Y to open the LOCK ORGANIZER window You can mark or unmark any entry except those in the Scrapbook application as secret in the View or Edit mode Open the application containing the entry you want to mark as secret Display the entry in either the View or Edit mode Press MENU touch MODIFY and select SET SECRET STATUS Touch SECRET An asterisk appears in the top left corner You can also press 2nd 4 Jin step 3 above to set secret or non secret If the unit has been locked which hides all secret entries an entry which has just been marked as secret will remain displayed until you go to another entry Once you leave the entry marked as secret it will be hidden with all other secret entries for more information see the next section Entries marked as sec
153. ginning of the entry The unit offers you four character font styles plain underline italic and bold that can be applied to text Plain is the default style Underline can also be used in combination with italic and bold The font styles add richness to the way your text appears and can be used for example to differentiate titles of books and other works from regular text or to emphasize importance The styles are included when you print a document on a printer that is compatible with your unit consult your printer manual 1 In the Edit mode press touch and select SET FONT STYLE A submenu appears An asterisk indicates the current font style settings WODIFY SET FONT STYLE PLAIN and UNDERLINE 2nd U ITALIC 2nd 1 BOLD 2nd 0 SET INDENTS 2 Select the style that you want the text you will enter to be in For example touch UNDERLINE if you want the text you are going to enter to be underlined The menu closes 3 Type the text you want to enter The text appears in the selected style Orgy NOTEBOOK AoA a ay LEIS r ML emg thi e sou Dl sour fax of Mar stn 1994 ng the 1 to new available r d icu 147 148 na IF Using indents and tabs The settings remain in effect until another font style is selected To change the font style back to plain or to another style repeat the above procedure making the appropriate selection
154. h indicates that 208 2957896 x 10 2 082 957 896 000 is the rough result In the paperless printer mode no rough calculation can be obtained e The integer part of the calculation result exceeds 20 digits e The integer part of the numerical value in the memory exceeds 10 digits e Anumber is divided by 0 180 Calculation examples Calculation Arithmetic Constant Example 12x3 5 24 4 2 What is 10 of 200 What percentage is 9 of 36 What results from a 10 increase of 200 What is 500 after a 20 discount v25 9 Summation 25 5 84 3 68 17 Total Temporary memory 14 3 x 2 x 52 35 Display Operation answer 12 x 3 L 5i 24 Elle 4 _1 2 E 34 57L The addend 45 becomes a constant Subtraction and division are performed in the same manner 68 25 The multiplicand 40 becomes a constant 200 x 10 9 36 200 10 or200 x 10 F E 500 20 or 500 x 20 25 9 I v Clear the memory before performing any calculations RCM 181 182 The Clock Application Changing the Home city The unit s built in clock makes it possible not only to know the correct time in your area but also to know the time in other cities or any region around the world The Clock is used as the reference time by the Calendar Schedule and To Do applications In addition to these fea
155. he date format setting the monthly format and setting up the Calendar You can use any or all of them to create a display that you like Setting the You can set dates to be shown in a month day year this date format is the default or day month year format in the Calendar Schedule and To Do applications as well as in the Clock application etc In the Calendar application 1 Press MENU touch and select SET UP DATE FORMAT A submenu appears The current setting is indicated by an asterisk h SET UP DATE FORMAT MONTH DAY YEAR DAY HONTH YEAR ATA DELETION 2 Select the desired format Setting the You can set the Monthly and Three month views in the monthly Calendar application to show the weeks in a Sunday to format Saturday this is the default or Monday to Sunday format In the Calendar application 1 Press MENU touch MODIFY and select SET UP MONTHLY FORMAT A submenu appears The current setting is indicated by an asterisk SET UP CALEEeT UP MOLY FORMAT WONOAY SDAY 2 Select the desired format Setting up You can set up the Calendar to show either a Monthly or the Calendar Weekly view each time the Calender application is opened The default setting is the Monthly view In the Calendar application 1 Press touch MODIFY and select SET UP CALENDAR A submenu appears The current setting is indicated by an asterisk SET UP CALEN
156. here are three basic steps to making a new entry in the Schedule application selecting the date entering the starting and ending time and entering a description for the entry Entering a starting and ending time is optional but you must enter a description The date for a new Schedule entry can easily be selected in the Calendar application Enter the following information Date March 15 1994 Time 8 30 p m 12 00 a m Description Ides of March Costume Ball Press CarENDaR Display and select the desired date Press New The Edit mode opens in the Schedule application 93 r Bar graph DATE M D 3 15 1994 1 t 4 Enter the party s starting time from the keyboard Type 08 30 and press You can also enter the starting time using the bar graph Touch NIGHT to display the evening bar graph and then touch beneath 8 30 with the touch pen CANCEL EARLY e 4 5 6 DATE M D Y 3 15 1984 TIME 830R MB 5 Enter the ending time Type 12 00 and press AM You can also enter the ending time using the bar graph Touch the end of the bar graph 6 Move to the DESCRIPTION field 7 Type Ides of March Costume Ball 8 Touch STORE The new entry is now stored r Indicates the startin sel g time of the entry currently displayed TIM E 8 38F 12 908 seerancasncrenseoons x idesof March Costume Ball 94 Finding entries Press NEW if you want to make anoth
157. ic period you must be in a Calendar view which includes the entire period you want to delete For example you cannot delete entries for an entire week while in the Daily view The unit recognizes each Monday to Sunday interval as one week If you select a week for deletion entries over this period will be deleted even if a Monthly view is displayed with a Sunday to Saturday format Selecting a If you want to jump to a specific date to find entries or specific date make anew entry it can be selected easily using the application menu 1 In the Index or View mode of the Schedule application press touch VIEWS and select GO TO A SPECIFIC DATE A date entry window appears GO TOA SPECIFIC DATE Currently selected date 2 Enter the date you want to go to 3 Touch GO The first entry on that day is selected in the Index mode or displayed in the View mode 99 100 Making entries for recurring and extended events ao O A Gd N If you would like to make a new entry press NEW or if you would like to view other entries on that date press NEXT r PREV Using the Schedule application s Repeat function you can copy entries to other days or dates without having to type in each one individually This is convenient for those appointments meetings and other events that are held regularly The Repeat function can also be used to enter an event that spans a period of a few days or a few w
158. ies The Check Memory function makes it possible to easily check the amount of free memory available in the unit as well as in a RAM card if one is installed avoiding the inconvenience of seeing an out of memory message 81 82 1 Press MENU and then touch TOOLS to open the TOOLS menu 2 Select CHECK MEMORY Percentage of memory used TELEPHONE 1 11 SCHEOULE 0 ANNI Number of entries stored for each application 1 2 If a RAM card is installed you can touch gt CARD to check the memory available on it 3 Touch DONE t Even if the display shows a small amount of free memory available the free memory may be too small for certain features to function The Tools Menu the Units Basic Utilities Many of the unit s basic utilities are accessed through the TOOLS menu The menu is also used to set up and configure certain features such as the display and the key An illustration and summary of the TOOLS menu including page references where full explanations can be found are provided below Shows the amount of free and used memory see p 81 HECK MEMORY Adjusts the contrast of the LCD DJUSTLCD i eee ae the touch ET CLOCK Sets the built in clock see p 182 SET START UP DISPLAY peop ago o a SPa LOCK UNLOCK ORGANIZER F Locks and unlocks entries protected by the Secret function DELETE PASSWORD see p 283 to p 285 Changes and deletes passwords SET DAILY ALARMS oe
159. in the Daily or Monthly view and touch WEEKLY Selects and displays Change to other r today s date r views Temporarily hides or reveals all Schedule SRE Fob s Pi and Ann entries from Speci election Meet j aau the view see p 108 Call Bob about Sch Selected date Specification Meet A R e S E SAT JAN 15 1994 Dkk Andrew Bo SUN _JAN 16 1994 istorviee wth Smi nterview Wi mi Sales Meetings at sjFlisht to Californ Press PREV or NEXT to display the preceding or following weeks respectively You can also go to a Daily view by touching the required date twice The Weekly Graph view shows Schedule entries over a one week period helping you avoid conflicting appointments and letting you check your free time at a glance The view must be selected from the application menu Selects and Temporarily removes all Schedule displays and Ann entries from the Weekly and today s date Daily views see p 108 Change to other views e Schedule entries are shown in five minute blocks e Shaded portions indicate times of the day when you have appointments or other commitments Portions that are blackened indicate that you have more than one appointment during that period e To see the morning or evening schedule press lt or l respectively Press PREV or NEXT to display the preceding or following weeks respectively You can go to a Daily view by touching the required day
160. iness Card entries from a 6000 or 8000 Series Organizer to USER FILE 1 or vice versa the data will be entered into the corresponding fields Even if the fields for USER FILE 1 are renamed the data will be transferred to or from the fields with the corresponding default names When transferring a Business Card entry if receiving the contents of a field would make an entry exceed 2048 characters which is the limit for a USER FILE 1 entry neither that field nor any subsequent fields of the Business Card entry are transferred 277 278 Personalizing Your Unit Now that you have an understanding of all of the unit s functions and its operation it s time to take a look at the ways you can configure the unit to your individual preferences the display can show selected user information at start up entries can be made secure through password protection and by marking them as secret and the Calendar display can be set to a format that s best for you 279 280 The Start Up Display Setting the 1 start up display The unit can display your name telephone number and address every time it is turned on set against one of two graphic backgrounds one of which you can create using the Scrapbook application If you ever lost or misplaced the unit this could significantly increase the chances of having it returned to you Press MENU and touch to open the TOOLS menu then select SET START UP DISPLAY SET STA
161. ining the entries that you want to delete Only one folder can be selected at a time Press touch and select DELETE FOLDER CONTENTS A warning message appears asking if you are sure you want to delete all the entries in the folder Touch or to cancel the deletion It is not possible to delete all entries simultaneously if the unit is locked See p 282 You can send via infrared all entries assigned to a particular folder to another 8900 9000 series unit Press GET on the receiving unit Press FILER on the sending unit Reverse a folder in the Filer Drawer and press SEND All entries assigned to the selected folder will be transmitted to the receiving unit All entries will be automatically assigned to the receiving unit s IN folder See page 248 for more information about unit to unit transfers The Filer appli cation Selects the Filer Drawer view menus Selects the Index view EATON entering or editing the name of a folder see p 202 EDIT FOLDER NAME EMPTY THIS FOLDER Removes all entries from a EMPTY THIS FOLDER folder see p 205 DELETE FOLDER CONTENTS L Deletes all entries assigned to a folder from the unit see p 206 T Copying or Moving a Block of Text The unit lets you cut copy or paste blocks of text or selected areas of graphic images using the application menu The first step in cutting copying and pasting is to select the block of tex
162. ion For example you could recall all the entries pertaining to a specific company The Filter function does this by hiding all entries that do not match specified criteria from 213 214 Turning the Filter on 1 all the display modes of an application until the function is turned off You can edit or view the displayed entries normally while the Filter is turned on The Filter function is available only in the Schedule Tel and User File applications Open the application Schedule Tel or User File containing the entries you want to work with Go to the Index or View mode Press MENU touch VIEWS and select FILTER ON OFF A submenu appears Select TURN ON FILTER e In the Tel and User File applications a display similar to the Edit mode opens TURN ON FILTER ONY e In the Schedule application a window opens as shown below TURN ON SECRET m OES DESCRIPTION _ Touch the SECRET ONLY box to extract secret entries only see p 282 This box will not be displayed if the unit is locked You can extract all the secret entries in the application by skipping step 5 below Touch the button again to deselect the feature 5 Type the keyword s you want to use as a filter In the Schedule keyword s must be those that appear in the DESCRIPTION field In the Tel and User File enter keywords in as many or as few fields as you want However in picture fields indicated by
163. ipt Move to the DUE DATE field Enter the month when you want to accomplish this Type 08 Press twice skipping the date and enter the year Type 1994 Touch STORE The entry is now stored Now check that the entry you made is displayed on the Calendar Press CALENDAR oI LMA TLIE 7 1 2 3 4 j f 14 18 169 07 NB RI AB 21 22 23 24 25 26 27 28 29 30 31 1 2 3 Touch the description in the dotted border box to access the Index mode for monthly goal entries Finding and Using the Index mode reviewing 1 Go to the Index mode entries Priority Selects a file Indicates an entry with no assigned priority The Index mode in the To Do application can show entries based either on their priority level or their due date In the default setting entries with an assigned priority are displayed first in the order of number letter followed by entries with no assigned priority Touch in the Index mode to display entries in chronological order based on the due date To return to a display based on priority touch PRIORITY This means you can access entries in the way that is most convenient for you 2 Press MENU touch VIEWS and select the file you want to review 3 If you want to see the details of an entry select the entry and touch VIEW 107 108 1 Touch the entry twice The entry is displayed in the View mode Using the Calendar vie
164. it 2 Press and touch PERIPHERALS to open the PERIPHERALS menu 3 Select TERMINAL MODE The Dialing Directory display opens 254 TERMINAL QUIT Ep This is the initial display whenever the Terminal mode is selected The display is blank now but will show the entries you make for dialing access similar to the Index mode in other applications Touch at any time to quit the Terminal mode Configuring In the Terminal mode the modem 4 Press touch and select MODEM settings SETTING The MODEM SETTING window opens WOEN SETTING EER LD ee LINE TYPE D PULSE SPEAKER i TURAN REDIAL 3 MNP MNP Microcorn Network Protocol is an error correction protocol implemented on many modems to help alleviate data errors caused by telephone line noise etc Set this to ON if your modem supports MNP LINE TYPE Telephone lines use either pulse or tone dialing Pushbutton phones generally but not always use tone dialing and rotary phones use pulse dialing For more information see your modem manual Select your line type 255 256 r Dialing settings SPEAKER If your modem has a built in speaker selecting ON lets you hear the dialing and connection tones The speaker is turned off automatically after a connection is made WAKE UP If set to ON the unit will automatically turn on in the Terminal mode when called by a remote system unless ASK PASSWORD for the start up displ
165. ith Thank you for your fax of May 5th 1994 regarding the Alpha Project We agree that it is too difficult to answer your questions about our new project properly based on the available information We will receive the proper documentation within the next week This shouldn t cause any delay in our production schedules Sincerely 1 Press NOTEBOOK j to open the application As with the other applications you have used the Notebook application opens in the Index mode 2 Press NEW F NOTEBOOK 3 Enter the contents Type the letter above It is not necessary to press at the end of each line The unit will automatically forward the words to the new line which would be split between two lines n NOTEBOOK a AJo LLENEN H i J Indicates that the tex t displayed on the first line of the screen is on the first page of a ched ay two page entry roduetion schedules a Sincerelys 4 Touch STORE 5 The unit will prompt you for a title Type in Letter to Frank 6 Touch STORE The entry is now stored 141 142 Making a new entry based on an existing entry Finding entries Once you have written this letter to Frank you may need to write a similar letter to someone else Rather than having to format another letter you can instead make a copy of an existing letter and simply change the new person s name and address The unit allows you to quickly make a copy of an exis
166. k for confirmation If you continue it will combine the topic with the last topic in the preceding topic s family It is better to first expand the collapsed topic s family in order to see what you are combining with The Outline application Switches between single line menus 1 LINE FULL VIEW a 7 views of an entry see EXPAND FAMILY Displays all subtopics that have been collapsed see COLLAPSE ALL 3 169 Collapses all subtopics see p 168 Combines or splits topics see p 163 Sets the entry as secret or non secret see p 284 Selects specific text topics families or entire outlines for deletion see p 166 171 172 6 Desk Accessones The desk accessories are valuable utilities for everyday use The Cale Calculator can perform on the fly calculations on numbers entered from the display or copied from other applications The Clock can simultaneously display the day date and time in two cities of your choice And with the Scrapbook application you can make a drawing directly on the display copy that drawing to another application or even send it by fax directly from the IQ 8900 IQ 8920 This chapter provides all the information you need to use the features in each of these applications 173 174 The Calc Calculator Application Performing 1 calcula tions The unit has a 1 O digit calculator which performs mathematical operations including square r
167. lds Company Name Position Ext Direct Department Tel number Fax number Address and one picture field Map USER FILE 2 Restaurant guide file containing seven text fields Cuisine Name Number Address Prices Attire Remarks and one picture field Map USER FILE 3 Free file containing five text fields You can store information in any file you want gt Remember that you can easily change these settings to meet your personal needs See page 133 for more information on customizing these applications Selecting a Before beginning a particular operation you must first file select a file you want to work with 1 Press or USER FILE to open the desired application 2 Press MENU and touch VIEWS to open the VIEWS menu The currently selected file is marked with an asterisk 3 Select the desired file In the Index mode you can select a file simply by touching the tab of the desired file 126 Making new In the Tel or User File application entries 4 Select the file in which you want to store the information using the procedure shown above 2 Press NEW The Edit mode opens 3 Type in all the information desired in each field e In the Name field of a Tel entry enter the last name first if you want to sort entries by last names e You must always enter information in the first field g BUSINESS CANCEL ZEA COMP ANY ABC Consul ting ee Account Manager DEPARTMENT St Coas
168. ll displays until the password is entered Individual entries can be marked as secret so that only someone who knows the password can access them or all entries and operations can be 282 protected using the PASSWORD feature from SET START UP DISPLAY in the TOOLS menu see above p 276 Marking entries as secret has no effect until a password is entered in the unit Register 1 Press and touch TOOLS to open the TOOLS ing a menu password gt Select LOCK UNLOCK ORGANIZER from the menu then LOCK ORGANIZER from the submenu A LOCK ORGANIZER text box appears prompting you to enter a password LOCK ORGANIZER Type in a password te al Touching LOCK will hide all secret entries until you unlock the organizer CANCEL ExBAR 3 Enter any password up to seven characters long Letters numbers and symbols can all be used This text box is case sensitive which means that upper and lower case letters are not recognized as being the same The password SECRET for example is different from the passwords Secret or secret fs Choose your password wisely If you forget your password there is no way to bypass the Secret function or enter a new password without losing all data marked as secret It is strongly recommended that you use a Significant password one that you will always be able to remember 4 Touch LOCK to store the password or CANCEL to cancel the operation This locks the unit makin
169. manage your information by topics rather than by type of entry Using Filer folders you can organize information the same way as you would in your office For example suppose you have a project called Andromeda In your unit you might have the names and phone numbers of three personnel involved in the project stored in one of the Tel files two pages of meeting notes in the Notebook application one outline describing the project in the Outline application three action items in the To Do application and five Andromeda meetings in the Schedule application With the Filer you can assign all entries related to the Andromeda project to a single folder then simply select the folder when you want to carry out an operation such as view print transfer FAX delete etc This makes it possible to manage all entries related to the project as a single folder Press FILER to open the application Selected folder r pe Entries received AF 7 d tom another unit Sales MTG FINS E mail etc will be Aleha Pro o Send assigned to this XYZ Inc Perera ey Soe d Or tonics aa p p an Andromed Bus Data gor Andromeda A Karen ans p 267 N Pers Its Smith Co F Blank name labels indicate the empty Filer Drawer example folders The Filer Drawer is the initial display in the Filer application from which you can manage folders and perform various operations on them Before you can use thi
170. mber Confirmation box The number being dialled is ee JUAS ae here Touch here if you want the unit to skip the area code San as oun when dialling you are EBLT faxing a local number Touch here if you want the unit to dial a 1 before dialling the complete number you are making a long distance call within Touch START ne US The unit will display the fax number in the confirmation box with any changes you may have made and dial it Once connected it will send the fax automatically Making other changes to the number Sending a fax Manual dialing The unit does not have an automatic redial function when faxing If the line is busy A line error has occured will be displayed and faxing will be terminated In step 3 above you may want to make other changes to the fax number or type in another number altogether To do so simply enter any number from the keypad or keyboard and then touch START You can also use speed buttons to use predefined numbers or to add credit card codes in the dialing sequence see Speed buttons later in this chapter First repeat steps 1 and 2 above For example you may want to add a 9 prefix before the number to get an outside line from within a company phone system To add a 9 to the number 3 Touch 9 on the touch pad or on the keyboard The number will appear in the top line of the display 4 Press on the ke
171. meric keys located on the keyboard above the letter keys Regardless of the CAPS mode on or off pressing these keys will enter numbers Holding down la while pressing a numeric key will however enter the symbol printed above that key Symbols The symbols that appear in white above certain keys can be entered directly from the keyboard Holding down al while pressing a key will allow you to enter these symbols One symbol the semicolon can be entered by first pressing 2nd and then the C _ key In addition a number of special symbols are available by pressing see p 216 Moving When working in an entry the easiest way to move the around the cursor to a specific location on the display is to touch the display location with the pen The cursor will immediately move to the selected position You can also move the cursor around the display with the cursor keys lt 1 CY and a This may sometimes be more convenient when you are working from the keyboard In addition you can hold any cursor key down for rapid movement 69 70 Moving between fields Inserting and overwriting text Deleting text The following convenient key combinations are also available in the Edit mode CT Moves the cursor to the end of the line MoMes ithe cursor to the beginning of the line Moyes the cursor to the first line of a field or the last line of the previous field if the cursor is already positioned on the firs
172. mp functions 211 ThE WONK CY cecnescecsdsedesessiutssesrdusntesd ale er Pescscsescsususenesesuieieieds 211 Registering your words or phrases ccceeceseeeees 212 Inserting a word or phrase with the Word key 213 Editing a word or phrase ue eee eee eee eeeeeeeeeees 213 Deleting a word or phrase cece cece et eee eeeeeees 213 The Filter FUNCOM senssa 213 Turning the Filter On sssessssesseressersreererrererrernererneree 214 Turning the Filter off sciisscesensc rece ce eaten 215 Deleting filtered entries 0 0 cere 215 Special Characters 0 4 x hceasscestessysatoanoncer nsieitaiueat cen tatenaes 216 Chapter 8 Using the Optional Peripherals sssesseseeeeseees 219 The Peripherals MENU cccssresearsneneennnmnaen 220 Application IG CAS asso sare cee sss esses ii sees 220 Installing an IC card foieiecivocaseitvelveddvaevaidealevatdvatevaddeas 220 Printing trom the Milaniin 222 Setting up the unit for printing eee eters 223 Printing the current display cssessesssserensensees 224 Printing a single entry essesi 225 Printing a specified group of entries 225 Printing all entries cevcsicgzecssacsasctonstensosecenoceancteedennegacien 227 Sending Fax POM Me UMass NSA 227 Connecting the fax modem sessesserssrnsrnsrnnrnsrnsennn 228 Setting fax modem OptiOns cece eesti 228 Setting up the Fax directory cece eeeeseeeeseeeeeeeeees 230 Setting up your personal inf
173. n 4 Slide the IC card eject switch and remove the protection card IC card lock switch IC card eject switch 5 Insert the IC card all the way into the card slot with the back of the card facing up 6 Set the IC card lock switch to the LOCK position Card slot ilver band tS e The unit will not turn on if the IC card lock switch is in the RELEASE position e Store the protection card in a safe place and be sure to put it back into the unit when there is no IC card installed If the battery of an installed card is depleted a message indicating this will appear Turn the unit off immediately and replace the IC card battery as soon as possible leaving the card locked in the unit to avoid losing data Refer to the card manual for more information If a message indicating a problem with card memory appears touch INITIALIZE to continue clearing the card memory 221 gt Fora full explanation of using the unit with a RAM card see p 238 Printing from the unit You have great flexibility in what you can print out from the unit from what is currently on the display to single entries to all of the entries in an application The range of printing options depends on the particular application you are printing from Entries and information can be printed on any standard parallel PC printer connected to the unit via the optional CE IR1 wireless interface The unit has built in printer drivers a printer
174. n DATE FEE 14 1994 MON 1 98 v2 Sharper Meeting at the Palo Alto Hotel 55 56 Menu operation Operations on the unit are performed using applications The units Calendar and Schedule for example are applications they perform an operation and accomplish a task based on your directions To open an application select it by pressing the appropriate key on the left of the display When working in one application you can switch to another application simply by pressing that application key Data being processed in the first application will in most cases be preserved and the operation can be completed when the application is selected again In cases when an operation or procedure cannot be completed a warning message will indicate this and give you the option of remaining in the application Another powerful aspect of the units graphical user interface is its system of menus which can be used to quickly execute commands and perform operations With the exception of the Clock two universal menus PERIPHERALS and TOOLS can be accessed from any application In addition except for the Clock all applications have VIEWS and MODIFY menus with specific functions and selections that are unique to each application To change the display view touch VIEWS and select the desired view from the menu To modify entries for example to delete one or several entries touch and select the desired operatio
175. n When you want to perform an operation in another menu you can move between the four menus PERIPHERALS and TOOLS VIEWS and MODIFY using the gt Jand lt keys The keyboard Display symbols Items that cannot R z ee be accessed from a DATA DELETION al current menu are CATEGORIES ri TOL a shown dimmed ETE pA CALL n Bonate Indicates that there Cl ee Se aes erates ny a eR EN is a submenu for eee that menu item LJ To do application menu The uni s keyboard is laid out in a standard format much the same as on a typewriter or computer functions the same as the Shift key on a typewriter or computer and CAPS the same as a Caps Lock key Functions MOVE and EXP COL are automatically activated when using the Outline application it is not necessary to press any other key e Symbols in white above a key such as or can be accessed by holding down 7 and then pressing the appropriate key Functions in blue above a key such as HELP can be accessed by pressing the key after is pressed There is no need to hold down while you press the other key Special symbols and characters such as and can also be entered on the unit using For a full explanation see p 216 The following symbols appear at the top of the screen indicating various operating conditions BATT The operating batteries are weak and need to be replaced see p 302 CARD An IC card is currently being used EDIT
176. n SET UP FAX DIRECTORY display to toggle to the card directory When faxing you can dial manually without using the FAX directory See Sending a fax later in this chapter Setting up your personal information for cover sheets amp page header eS You will need to enter your name and phone number as you want them to appear on the top of each faxed page and on the cover sheet if you decide to use one when faxing To set this information 1 Press touch PERIPHERALS and then select GLOBAL SETTINGS 2 Touch SET FAX OPTIONS and then select SET UP COVER SHEET Touch here and type in any information you would like to appear in the FROM section of your cover sheet for example your name and company Use to enter text on multiple lines The first 4 lines are used on your cover sheet Touch here and enter your name and fax or phone number Use to move to the second line This information will appear on the top of each fax page SET UP COVER SHEET j From asi NAME amp No For Header 3 Enter the information and touch STORE when finished Below is a sample cover sheet The date and time are copied from the unit s ies at the time of faxing The first 17 characters from line one of the NAME amp No for Header field The first 17 characters from line two of the NAME amp No for Header field Total no of pages shown only when sending a Notebook eniry
177. n an entry in the Edit mode and move the cursor to the position where you want to append the entry 4 Press 2nd PASTE 5 Make any necessary changes to the moved copied entry Touch STORE when you have finished to store the entry The entry you selected is now moved or copied to the new location ns s In the View mode in the Outline application to copy or move an entire outline you must first select its title If you select a topic in the outline only the selected topic and its subtopics will be copied e Scrapbook entries can only be pasted within the Scrapbook aoolication or into the picture field of a Tel 209 210 or User File entry see p 130 or to the start up display see p 280 Pasting Scrapbook entries in any other place only displays PICTURE there e Only text data can be moved copied from a Notebook entry to another application The format in which the entry was stored is not reproduced Additionally if a tab is included in the original entry any subsequent text will not be pasted e Indents and page format settings in a Notebook eniry will not be moved copied even if it is pasted within the same application Creating a New Entry Based on an Existing One You may sometimes find it convenient or necessary to make changes to an entry without losing any of the information in the original entry in order to make a new entry that is very similar to a previous one In the Notebook applic
178. n its new location t e Pasted text is inserted into existing text regardless of whether the insertion or overwriting mode is selected By highlighting the text before is pressed however it can be replaced with the pasted text e Only numbers and operators can be pasted to and from the Cale application Any text that is pasted will be ignored Pasted calculations can then be performed in the Cale application e A block of text can also be copied but not cut from an entry opened in the View mode 208 Copying or Moving Entries The CUT COPY PASTE function provides a quick convenient way for you to copy or move an entire entry to another location Entries do not have to be in the same file or even in the same application CUT COPY PASTE works across virtually all applications including those on a RAM card Graphic entries however can be copied or moved only within the Scrapbook or to a picture field in a Tel or User File entry or to the start up display 1 Display an entry that you want to copy or move in the View mode or select it in the Index mode 2 Press 2nd if you want to move the entry A message will ask if you are sure you want to delete the entry from its present location Touch YES to proceed or NO to cancel the operation Press if you want to make a copy of the entry 3 Press in the application you want to move or copy the entry to You can also append the copied cut entry to an existing entry Ope
179. ng after selecting or displaying it 97 98 Deleting all entries All Schedule entries can be deleted at one time using the application menu Press MENU and then touch MODIFY in the Index or View mode Select DATA DELETION A submenu appears Select ALL SCHEDULE DATA A warning message will appear asking if you are sure you want to delete all the entries in the application Touch or NO to cancel the deletion It is not possible to delete all entries simultaneously if the unit is locked See p 282 Deletion of entries over a specific period You can delete all Schedule entries for a period of a month a week or a single day through the Calendar application Press CALENDAR and select the date which falls in the period you want to delete all Schedule entries in Press MENU touch MODIFY and select DATA DELETION A submenu appears DATA DELETION v geet PAYPA Puy Pipi oip pi Mt Sne SELECTED DAY SELECTED WEEK ELECTED MONTH 3 Select the desired period for deletion A warning message appears asking if you are sure you want to delete all the entries for the selected period 4 Touch or to cancel the deletion x You can also delete Schedule entries for the selected date in any Calendar view with a Deletion of entries over a specific period cannot be done if the unit is locked see p 282 To delete all Schedule entries over a specif
180. ng entry settings eeeeeerererererenen 260 Making a call s eseseeeeeeeeeenenensesnrnnennnnrnrnnnrnrnrnrnrnnnenene 260 Hanging UP en aee EA ENAA 261 RECEIVING a call As csceisvartettontinortsucsnatsnactantsataneneiaets 262 On line operations Terminal menus cece 263 BEIS ir a exert a E E 264 Auto l0g ON Se tsaxceas cans tua caacceavtaaccsgt teanevgetencvaetuanceatteaates 268 Terminal emulation sannnenwnddwnw nanan 2 0 Telecommunications troubleshooting eessen 271 About External Power Supply ssssssssssssssesenenrnenrnrnririrenesns 273 Points to Remember When Using Peripherals 006 274 Chapter 9 Personalizing Your Unit ssssssssessrsesseeseeeeeees 279 The Stars Up Dishlay wick a 280 Setting the start up display 20 ccccescdesceesceecseccciencees 280 Responses to the start up display cece 281 TNE eere FUNCTION oe 282 Registering a password ce eeeeeeeeeeeteteneteneeeneeeaes 283 Marking unmarking entries as secret cece 284 Accessing secret entries ieee accede cedcesewesceacecnseneneeens 284 36 Locking the unit ccossresosadesicteatescetasdenesseecteapsccoupestueveses 286 Changing or deleting the password ceeee 286 If you forget your password secere 287 RAM cards and the Secret function ccceeeeee 287 Changing the Calendar Display Format c ccsesseseseeees 288 Setting the date format cccccecssessceesecsee
181. nk cannot be sent USER FILE 1 corresponds to Business Card in the 8000 Series If you attempt to transfer an entry that contains more than a certain number of characters over the unit Link only that number of characters will be transferred The Notebook entry tab codes on your unit are converted carriage return characters J on a computer If you restore Notebook entries back to your unit these converted to carriage returns will not be changed back to tab codes so the original layout will not be reproduced Similarly restored font styles will not be reproduced correctly The first 20 characters or the text on the first line of a Memo entry received in the Notebook application are entered as the title and also appear in the text field 275 276 When you restore the data back to the computer the title and the first 20 characters are redundant e The names and contents of free fields in the Tel application cannot be sent over a 7000 Series Organizer Link e When using an 8000 Series Organizer Link e You cannot transfer the following data No error message will be displayed if these transfers are attempted but the data will not be transferred to your unit DAILY ALARM e TEL FILE NAME e TEL BUSINESS CARD corresponds to USER FILE 1 in the 8900 9000 Series FREE FIELD NAME e USER S DICTIONARY corresponds to the Word key function in the 8900 9000 Series e You cannot transfer an entry from USER FILE 1 BUSINESS of
182. nsfer data via the infrared port However infrared transfers are easily 8 affected by ambient conditions which may interfere with this type of transfer Connecting the two units with the optional CE 315L cable will ensure a more reliable transfer See p 248 Initial set up There is no special hardware set up involved in infrared transfers And if you only want to transfer single entries or single Filer folders using and there is no software set up either all you have to do is set up the units properly step 4 below For all other infrared transfers follow the procedure below 1 Press and touch PERIPHERALS or on some models press PERIPHERALS on both units to open the PERIPHERALS menu 2 Select GLOBAL SETTINGS only IQ 8900 8920 and then select SET UNIT TO UNIT PATH A submenu opens 3 Select VIA INFRARED PORT 245 246 Eg 4 Place the two units so that their infrared ports are in line and within 80 cm of each other Do not leave the unit cover more than three quarters open during transfer or it will break the infrared transfer e When transferring entire applications or files or entries marked as secret both units must be unlocked see p 282 Although infrared transfer requires no special hardware itis easily affected by ambient conditions and other factors such as external light undercharged batteries large transfer distance transfer angle etc As a result while infrared transfer is in
183. ntry press NEXT to display the following matching entries Touch DONE when you find the entry you want This function does not distinguish between upper and lower case letters You can easily keep track of schedule changes including the date and time by editing entries without reentering all the information from the beginning If the time and or date of a Schedule entry is changed the entry is automatically resorted Select the entry you want to change in the Index mode or display it in the View mode 2 Press EDIT 3 4 Move to the field you want to change Make the desired changes 5 Touch STORE The new edited entry is now stored You can also use cut and paste to move appointments Deleting You can delete single entries or groups of entries entries gt Fora full explanation of deleting filtered entries see p 215 Deleting single entries 1 In the Schedule application select the entry you want to delete in the Index mode or display it in the View mode Or in the Calendar application select the entry you want to delete in the Daily view 2 Press MENU touch and select DATA DELETION A submenu opens MODIFY DATA DELETION SELECTED ENTRY ALL SCHEDULE DATA 3 Select SELECTED ENTRY A warning message will appear asking if you are sure you want to delete the entry 4 Touch or NO to cancel the deletion x You can also delete an entry by pressi
184. nts of the first field of an entry but you do know a word that appears in the entry then use the Search function to find it 1 Press SEARCH The SEARCH window appears 2 Type in a word that appears in the entry you are looking for 3 Touch SEARCH lf you do not see the entry you are looking for touch NEXT until you do 4 Touch DONE when you find the entry BS The Search function does not distinguish between upper and lower case letters 128 Editing 1 Select the entry in the Index mode or display it in the entries View mode 2 Press EDIT The entry opens in theEdit mode with the cursor in the first field 4 3 Make any desired changes Touch at any time to discard any changes you have made 4 Touch STORE when you have finished The message Stored will appear briefly indicating that the changes are now stored in memory t fyou changed the contents of the first field the entry is resorted based on the changes Deleting Deleting single entries entries 1 Select the entry you want to delete in the Index mode or open it in the View mode 2 Press touch MODIFY and select DATA DELETION 3 Select SELECTED ENTRY A warning message will appear asking if you are sure you want to delete the entry 4 Touch or to cancel the deletion x You can also delete single entries by pressing DEL in step 2 above Deleting all entries Press MENU touch VIEWS and select
185. nus Copy the revised picture and paste it back to the picture field in the Tel or User File entry opened in the Edit mode see p 136 Be sure to touch STORE after pasting to store the entry with the new picture Deleting the contents of picture fields Open the entry in the Edit mode whose picture field contents you want to delete Move to the picture field Press The picture is opened with a message asking if you are sure you want to delete the contents of the field Touch or to cancel the deletion Touch STORE when you have finished editing the entry Deleting a picture from the picture field in the Tel or User File does not affect entries in the Scrapbook Selects the TEL1 file TELEPHONE FILE 2 Selects the TEL2 file TELEPHONE FILE 3 Selects the TEL3 file FILTER ON OFF b Turning the Filer function on allows you to view only specified entries see p 214 MODISE Sets the entry as secret or SET SECRE H non secret see p 284 DAT OELETIGN Selects speciffgelextsoseecific text or entries for CONFIGURE TELEPHONE 1 gt deletion see p 129 CONFIGURE TELEPHONE 2 Define your own file and index CONFIGURE TELEPHDNE 3 format see p 133 The User File v1Ew 5E Selects the USER FILE 1 application USER FILE 1 Selects the USER FILE 2 menus USER FILE 2 Selects the USER FILE 3 USER FILE 3 FILTER ON OFF Turning the Filter function
186. o another computer via modem anything you type on the keyboard is sent to the remote computer and anything sent to you appears on your display Commands accessed from the Terminal menu add power and flexibility to the process In the Terminal mode press MENU and touch VIEWS or TERMINAL MENU FIXED YIRTUAL SCREEN SET FONT SIZE Selecting FIXED sets lines of text to wrap breaks lines so they fit on the unit s display VIRTUAL sets the unit s display as a window which can move across an 80 x 24 character full size virtual display see p 271 Changes the font size in the Terminal window display to large or small 263 Starts an upload Starts a download Select to stop a download in process or when you have finished downloading Sends a break code which interrupts a process Also necessary in some log off procedures Changes dialing settings while on line Does not change setting in individual entries Exactly the same as the setting display except that it does not have a NAME or NUMBER field Configure a modem settings see p 255 Opens a numeric keypad window on the display This keypad functions only in VT 1 00 terminal emulation see p 270 TERMINAL MENU SE UPLOAD b DOWNLOAD p Press to leave the on line mode i The key functions as a Control key while the unit is on line See p 298 for the key combinations required to produce
187. o avoid this problem put a comma at the appropriate place s in the telephone number which instructs the modem to pause when dialing 209 260 Changing dialing entry settings Making a call e It is beyond the scope of this manual to explain all aspects of telecommunicating including modem protocols terminal emulation etc For further information consult your modem manual or a good book on computer telecommunications To change the settings in any dialing entry 1 Select the entry from the Dialing Directory display 2 Touch SETTING The entry appears in the Setting display 3 Make any changes you would like 4 Touch STORE The new settings are stored After you have set up the modem with the unit and made an entry for the BBS computer information service or other remote computer you want to call you are ready to telecommunicate 1 Open the Terminal mode The Dialing Directory appears showing the entry you have made The field on the right indicates the four basic communications settings transmission speed data bits parity stop bits that you selected for the entry 2 Select the entry that you want to call 3 Touch CONNECT The number is dialed A message should appear indicating that a connection is made with the modem on the other end of the line If the other modem answers but no connection can be made due to a settings mismatch or another cause or if a connection is ma
188. o those functions and features that meet your particular needs This manual consists of 9 chapters and a set of appendices Chapter 1 Getting Started introduces part names and functions and shows you how to set up and initiaiize the unit including how to install batteries and set the built in clock Chapter 2 General Operation introduces you to basic concepts and operations on the unit including opening an application using menus and the built in help feature Chapter 3 Time Management Explains those features that help you structure your time and keep track of appointments and important events the Calendar Schedule To Do and Ann applications Chapter 4 Creating Your Own Database Explains the Tel and User File applications which not only store information such as addresses and phone numbers but also can be configured to manage almost any type of information Chapter 5 Word Processing and Outlining Explains word processing in the Notebook application and how to structure your ideas and writings using a simple outline form in the Outline application 39 40 Chapter 6 The Desk Accessories Explains drawing using the Scrapbook and using the Calculator and Clock applications that can be opened on the display whenever they are needed Chapter 7 Features and Utilities for Added Power Explains how to copy entries and other productivity enhancing features and utilities including quick access to information with the
189. odes for Tel User File Outline and Notebook are very similar 1 Select an application and Touch one of these tabs to select go to the Index mode the file Touch these tabs to jump to these alphabetical listings TEL 1 aa Touch with a desired fasc per four lyk unol PaR ST uvu derz Smith Jobn lt 4 name highlighted or touch a name twice to view a particular entry in full Press EDIT to edit the selected entry or press to delete the selected entry 2 Type the first few letters of an entry to begin the Go To search Press j until you see the entry you are looking for See General Operation Chapter 2 for more details Using the Calendar views The Calendar consists of 5 different views a 3 month I month 1 week 1 week graphical and a 1 day view These views allow you to see information stored in Schedule Ann and To Do Press to display the 1 month view JANUARY Exclamation points indicate SUN LON Te To Do items 1 Reversed dates indicate Anniversary events 35 DA 25 26 27 28 29 30 311 Dots indicate appointments 2 Touch a a and then Touch to hide Schedule and Ann TEE information so that only To Do touch to see more information is visible Touch again to restore the hidden information details ee Plan n i iv Lunch eit Smith Finish rer Sreci fication Mee TE JAN SHEN TERT JAN 1431994 ales Meetings a Cail Bob abont Sch Specification Meet h
190. older 3 Touch YES to empty the folder or to cancel the operation The name label is now blank indicating an empty folder Merging At times you may find two folders whose contents folders names or purpose are duplicated Or you may find that you want to move or combine the contents of two folders into a single folder This is easy to do on the unit Combining a folder that has been named with an empty unnamed folder results in moving Combining a folder that has been named with another named folder results in merging even if UNTITLED is the name of one or both files 1 Select the folder in the Filer Drawer that you want to merge with another folder 2 Touch MERGE MERGE 2 FOLDERS is displayed MERGE 2 FOLDERS 205 206 Deleting all entries ina folder Sharing folders Select the folder that you want to merge the first folder with destination folder The contents of the first selected folder are appended to the destination folder When merging folders the name of the destination folder has priority If there are duplicates of the contents in folders being merged one of the duplicates is automatically deleted Touch MERGE or CANCEL to cancel the procedure The folders are now merged and the Filer Drawer appears Deleting all entries from a folder deletes them completely from the unit Press FILER Select the folder in the Filer Drawer conta
191. om user to user A number of factors will affect battery life including how much the unit is used The battery life is rated at 70 hours of continuous use Assuming an average of one hour per day of continuous use you would get about 2 months of battery life Two months indicates heavier usage When you change the main operating batteries the back up battery will protect data in memory Be sure to follow the directions carefully when changing the batteries An optional battery case is available which will extend the life of your operating batteries I have a SHARP 8000 Series Organizer How can I transfer my data from it to this new unit The data format on your new unit is different to that on the 8000 Series Organizer You can get data from the 8000 Series or 7000 Series one application at a time using one of the following methods e f you have your 8000 Series data on a RAM card do the following Insert the RAM card into the 8900 Series Turn on the 8900 Series Go to an application Tel Schedule etc Press and then touch PERIPHERALS1 select IMPORT OTHER FORMAT then select VIA RAM CARD Repeat the last two steps for each application you wish to import e If you own one of the Sharp Organizer Link software packages for an 8000 Series Organizer either for the IBM and compatibles or the Macintosh do the following Hook up the cable to the 8900 Series Turn on the 8900 Series Press
192. om the Calendar s Daily view the Calendar views In the Calendar application 1 Go to the Daily view Selected eniry is See ee highlighted WEDNESDAY JAN 12 ee 1 ME Ann entry Schedule entries To Do entries Indicates an overdue To Do entry 2 Select the entry you want to see in full 3 Touch The selected entry is displayed in detail in the View mode You can also touch the entry twice in the Daily view to go directly to the application s View mode us e An overdue entry in the To Do application an entry for which the due date has passed will always be shown on the display for today s date in Calendar views e Monthly goals in the To Do application can only be accessed via the Monthly view Selecting From any view you can scroll to the previous or next time a date period whether the next month week or day by pressing PREV or NEXT then touch a particular date or move the cursor to it to select it for display in another Calendar view However another convenient way of selecting a date that is not on the display is using GO TO A SPECIFIC DATE in the Calendar application menu 1 Press MENU touch VIEWS in any Calendar view and select GO TO A SPECIFIC DATE A date entry window appears 91 92 WM O 1 13 1994 4 1 SPECIFIC DATE Curr ntly selected e 2 Enter the date you want to select in the order of month day and year Prefix single digit months an
193. on from public or private subscription databases The Terminal mode is accessed through the PERIPHERALS menu Once selected it functions as any other application with its own menu for carrying out commands and configuring the unit for telecommunications Hardware To transfer data in the Terminal mode you will need the requirements optional SHARP CE FM1 FAX MODEM and CE 137T LEVEL CONVERTER If you already have a Hayes compatible modem you will need a SHARP CE 130T or CE 131T cable and a straight male to male RS 232C cable to connect the modem to the unit If you use the CE 131T cable you will also need a null modem adapter For an explanation of how to configure the null modem adapter see the table below Null modem pin configuration 1 1 2 3 3 2 4 5 5 4 6 8 20 7 7 20 6 8 253 m Using an incorrect cable may damage the cable the modem and or the unit Connecting With the unit turned off connect the modem to the unit s the modem 15 pin cable jack as shown in the diagram below See your modem manual concerning how to connect the modem to the telephone line CE 1 30T Sele CE 130T Sh pS RS 232C interface Hayes compatible cable straight modem male to male CE 131T with null modem Cray a adapter T Null modem CE 131T adapter CE 137T CE FM1 CE 137T Fax Modem Level Converter Opening the With the modem connected Terminal m de 1 Turn on the un
194. ooking for This word may appear in any field of the entry Touch SEARCH If you still do not see the desired entry touch to display the following matching entries Touch when you find the entry you want This function does not distinguish between upper and lower case letters Select the entry you want to change in the Index mode or display it in the View mode Press EDIT The Edit mode opens with the selected entry 3 Make the desired changes 4 Touch STORE Checking off completed entries The new edited entry is now stored and resorted based on the new data Once you have reached a target or goal you set for yourself it is a good idea to check off the entry as completed so that you can always focus on things to be done An entry marked done will be resorted into the DONE ENTRIES file and remain displayed on the done date in the Calendar views This allows you to go back and review entries that have been completed This operation can be done either using the Calendar 109 which makes it easy to check completed entries when you check your schedule for the day or in the To Do application which lets you check off a Monthly goal entry or a task that you have completed before its due date Checking off entries using the Caiendar 1 Press CALENDAR 2 Go to the Daily view 3 Display the date you want to check or touch TODAY if you want to check today s schedule If the entry
195. oot and percentage calculation and can also calculate duration of time based on a date such as the number of days you have to complete a project In addition it has a paperless printer feature which displays all calculations in a vertical column on the display There are three different displays in the Cale application and the application opens with the display that was last used Press to open the application window The calculator s key pad appears on the display 2 Enter the calculation by touching the key pad You can also use the numeric and mathematical symbol keys on the keyboard To quit the Cale application press any other application key e To clear an entered value touch once and to clear a calculator operation touch twice Calculations are performed in the order of entry not according to algebraic convention i e 8 2 x 3 8 2 x 3 not 8 2 x 3 onthe display indicates that a number is stored in memory Touch twice to clear the memory e Press gt to erase the last digit typed e Eon the display indicates an error Touch C CE to clear the error e Touch to change the sign of a displayed value e To perform a square root calculation using the keyboard press L on the bottom row gt For other calculation operations see p 181 The paper In the basic calculator mode only the results of a less printer calculation are displayed Using the paperless printer you
196. opied to a RAM card can be edited deleted and worked with in the same way as data on the unit e You MUST unlock the unit before attempting RAM card transfers If the unit is locked the RAM CARD TRANSFER function be disabled Restoring data from a RAM card Restoring data means copying data that was backed up to a RAM card back to the unit To restore data you use nearly the same procedure as for backing up above but in step 3 be sure to select CARD MAIN REPLACE which copies data from the RAM card to the unit Sharing data with another unit When you restore data from a RAM card any existing information in the unit will be lost Data and entries can be transferred easily and quickly between 8900 9000 Series units simply by swapping a RAM card between them You can receive data from 7000 and 8000 Series models you cannot however move data from your unit to these models and then work with that data but it must first be converted into the format used on your unit Applications may not match on different unit models Entries can only be transferred if there is a matching application on the receiving unit Memo entries from the 7000 and 8000 Series Organizers will be transferred to the Notebook and Business Card entries from the 8000 Series will be transferred to USER FILE 1 in the User File application All other matching applications will share the same name A RAM card used with a password in a 7000
197. ormation for cover sheets amp page header cecceeeeeeeceeeeereeeeeeteeeeeeeees 231 Sending a fax Automatic dialing c eee 232 Making other changes to the number cce 233 Sending a fax Manual dialing 0 00 cee 233 Using a Cover sheet ce eeceeeeeeneseneseneeeeeeereeereeees 235 SPE DUNOMS se uscccsetesece rs cide seca cd arra aa atest cetaceans 236 Editing speed button information c cece 237 Making a speed button secret sccssscssreessneneees 237 Enhancing Capabilities Using a RAM Card serene 238 Memory expansion ccecceccecseseeeeeeseeseeseeseeseeees 239 Backing up data to a RAM card seese 240 Sharing data with another unit 0 0 eee 241 Tanslemng Dala ades seiss r ES 242 Transfer between 8900 9000 Series units 244 Receiving data from units other than the 8900 9000 Series ccceeeeeeeeeeeeeeeseeeteeeteeetees 249 Transferring data to from a RAM card F186 Or U1 decease ene eae ae 251 Exchanging Information with a Personal Computer 201 Teminat IWMOCeutzzezzacatsacetaeccsaceiachedecttaceaapensa eaten nanenecneaeeseneatss 253 Hardware requirements cceeeeeeeeeeeteeeeeeeeeeeees 253 Connecting the Modem s ss essierssiesisresrsresrsreneen 254 Opening the Terminal mode c cece cere eens 254 Configuring the modem settings eee 255 Dialing settingS nerian neia 256 Changing diali
198. ormation would be to make a single Outline file called Personal Information This file could then contain a number of headings such as Car info Travel info Health info Financial info etc under which relevant pieces of information could be stored This makes it easier to access information and prevents your unit from becoming cluttered with hundreds of individual entries Additional Outline files could also be made including favorite movie list project management file To Do lists price lists product line up and specification file business plans product proposals and meeting notes Many types of information can be more easily and efficiently managed in an Outline structure Another use of the Outline application is document preparation Many times you might want to write a memo letter proposal marketing plan etc but find it difficult to write an entire document from scratch The Outline application allows you to capture your thoughts and ideas then rearrange and categorize them at any time You can also copy an Outline file and paste it into the Notebook application to finish the document there adding text to the major topics I want to send faxes from my 1IQ 8900 series unit but what do I need besides the unit itself The IQ 8900 series unit has fax software built in but you will also need the PC fax modem and the CE 137T level converter Not all PC fax modems can be used with the IQ 8900 series unit Contact y
199. ouch the time bar at the time the appointment begins then touch it again at the time the appointment ends You can also use the keyboard to enter the times if your raa O appointment does not fall on the TIME hc aati cima Oa hour or half hour wajhauiacty E AEE 5 Press and type in a description Example Meeting with Pat If you want to set an alarm to remind you of the appointment touch now F5 Touch to store the entry into memory See The Schedule Application Chapter 3 for more details 11 Moving an appointment Appointment times and dates can frequently change Rather than re typing the information you can easily change an appointment stored in the unit 1 Find the Schedule entry dl 2 Press EDIT PRE Meetin with Pat 3 Press Aj and type in the 2 new date if the date has been changed 4 Press to move to the ey ii time field and touch the PILE I WEEKLY time bar at the time the appointment begins then touch it again at the time the appointment ends if the time has been changed Meeting with Pat 5 Touch gas to save the changes Note You can also use the Cut and Paste functions to move an appointment See p 207 See The Schedule Application Chapter 3 for more details Entering a To Do item ie You can assign the task a priority using a c single character 0 9 or A Z Press Type in a due date here
200. our nearest SHARP dealer for information about compatibility and availability of the PC fax modems If the CE FM1 Fax Modem is not available for use in your country because of the specifications of the telephone lines ignore references to it in this manual Introduction ss iia nsw ac ee nuna sesrssesssresssssssensseseesoenensonusossnossnessnevensserennsnsnnunnensnesnns COUT Sta es ae ee E actos eececce dh ans E T Answers to Commonly Asked Questions e e ereere cee Eol EE A PE What Your Unit Can Doe occ co enc ssu s neerereuueressrassereeuneessuneennnusareosnnresnnrnsnanane About this Manual 2 0 0 cece cece cece e een eos sossoseeanmnensessentossssssssscerssensessoneass Conventions Used in this Manual ssssssscssssssssessssssesssessesssesterseseas Caring for the Unit sssssssssssssssscesssessesssneeaseseessersesnesnssesenssssnssnencanees Chapter 1 Getting Started cscssssssssssesssrseseserseeesnseneeeess Pat t Names and FUNCTIONS cccceccceececeececececeececeeeeceeeeceeeenees Getting the Unit Up and Running cece eee Installing the DatenieSs s tisieiecvantarierrereata ete Mittal ZAC earner aan theese Setting the clock ssssseesseieseeieeieirereinersirernrernersrnererss Turning the unit on and Off essssesececererrr Calibrating the touch panel s es Setting the LCD contrast to suit various lighting Conditions ssssssssesseesreserssirstnstrntireinstinstnnetnntnnntnnetent
201. ove to the CATEGORY 1 field 4 Enter the category Type Phone Call 5 Move to CATEGORY 2 Type Alpha Pro S ome DESCRIPTION Call Frank aboutd DUE DATE M D Y 3 12 1994 SAT CATEGORY 2 Alpha Pro CATEGORY 3 i CATEGORY 4 6 Touch The entry is stored and at the same time the two categories you entered are registered in the category list 7 Press touch and select VIEW BY CATEGORY to check the list VIEW SCREEN TO BE DONE CATEGORIES Phone Call PREY NEXT Vv t You cannot use the same category more than once in the same entry Assigning categories using the category list 1 When entering or editing an entry in the Edit mode move to any of the five CATEGORY fields 2 Touch CATEGORIES The Category window opens with the first category selected Categories are listed in alphabetical order 113 114 r CATEGORI ES AE PREV AN NEXT NY 3 Select the desired category and touch SELECT Touch the desired category twice The category window closes and the selected category is entered in the entry Touch STORE You can also open the CATEGORIES window using the menu In step 2 press MENU touch and select CATEGORIES You cannot use the same category more than once in the same entry Reviewing the To Do list by category You can check only the entries that have been assigned a specific category Press MENU and then touch VIEWS
202. p 2 Touch once to return to the display of the final 1 2 3 4 result and again to clear the display Inserting figures Move to the line before which you want to insert the new value Press INS INSERT MODE briefly appears on the key pad s display Enter the operator and the value to be inserted then press ENTER The value is now included in the calculation Press ENTER again to get the total Once the total has been calculated the insert mode automatically changes to the normal entry mode To return to the entry mode while editing a calculation press again Changing part of a calculation 1 Move to the line you want to change using PREV 2 Enter the new operator and value then press ENTER 3 Press ENTER again to get the new answer Deleting a line 1 Move to the line you want to delete using 2 Press DEL 3 Press ENTER to get the new total Date Using the Cale application you can calculate the period calculation of time in days between two specific dates and also determine what the date will be a certain number of days before or after a specific date Calculating the number of days between two dates 1 Touch DATE to call the date calculator The current date is the default starting date If you want the calculation to start from the current date skip step 2 below Starting date 2 Touch CANCEL to clear the starting date field and enter the desired
203. phic images FIELD 4 STEXT EXT DIRECT DEPARTMENT TEXT ITEL NUMBER FIELD 2 EM FAX NUMBER Field name enter field up to 12 characters 9 Move to the desired fields and change them as required e Use T NEW to clear the current name e Enter the new name up to 12 characters Letters numbers and symbols can all be entered 135 136 e Touch TEXT PICTURE fo toggle between the two data types 10 Touch when you have finished Configuring Or CANCEL to cancel the changes and leave the fields as they were If you change the data type setting of a field between TEXT and PICTURE all entries made in the field at the previous setting will be deleted e The data type for Field 1 is TEXT and cannot be changed You can specify PICTURE for any of the remaining 15 fields However picture data requires greater memory space than text data and the picture data space for each entry is limited You cannot paste pictures to an entry exceeding this limit The fax number field is used by the fax function for a fax number automatic dialing While the User File has a fax number field Customizing the Index display field built in one must be set up for the Tel application To do so follow the procedure above In step 8 enter FAX NUMBER as one of your fields and touch STORE when you are finished When entering fax numbers in the FAX NUMBER field be sure to include hyphens in the appropriate places A
204. press them It is recommended that you use only the included touch pen to write or to touch the buttons on the unit s display screen Sharp or hard objects can scratch the unit Be careful that it is protected when carried with other objects Do not store it loose in a bag or briefcase Clean the unit only with a soft dry cloth Do not use solvents Do not carry the unit around in your back pocket as it may break when you sit down The display is made of glass and is particularly vulnerable Replace the batteries as soon as they become weak see p 301 Failing to replace weak batteries may result in leakage or lost data 43 44 Getting Started This chapter explains everything you need to know to set up and begin working with your unit from installing the batteries to initialization The chapter also includes a labeled illustration of the parts of the unit and basic explanations of its key features from the keyboard to the touch panel display and its symbols 45 Part Names and Functions CET GD FERH EERE BE Dwe oSA DEn MBG Ws ae oles caps 2nd WORD word Swat space J ns Det deLJrenteRr 4COMPUTER LINK SSH dif 46 Application keys Open appropriate applications Display Shows information and functions as a touch panel for navigation data entry etc External power Connects the unit to the supply pin optional CE 76BC battery case
205. r s city CITY list all cities in this list are in alphabetical order according to country name Type the first letter of the name of the country where the city you want to check the time for is located Then use PREV and NEXT to display the city you want Select the desired city by touching it If daylight saving time is currently in effect for the selected city touch DST ON lt gt OFF to specify this 3t appears beside the city indicating that daylight saving time has been set Touch DONE The city is selected as the World city and the window closes The Clock window briefly appears indicating the time in the selected World city You can press SPACE J at any time to return to the first page of the list The Clock application lets you register your own cities called User cities and designate them as the Home and World cities Press and touch to open the TOOLS menu Select SET CLOCK Select ADD USER S CITY The USER S CITY window opens ADO USER S CITY USER CITY iNEW YORK COUNTRY EUSA ns Lene nnn GMT hours 1 5 USER ClTy2 USER CLTY2 COUNTRY ECOUNTRY2 o GMT hours i f USER CITY3 USER CITY3 You can set up to three cities by entering information in the three fields In the unit s default settings New York has been designated as USER CITY1 4 Move to the field you would like to change USER CITY1 2 or 3 5 Press lo gt
206. racter size may be easier to read and to work with when selecting text for copying for example using the small size makes it possible to include more text on the display e Changing the character size on the display does not affect the size of printed text 145 146 Searching for specific words in the text When editing or revising an entry in the Notebook application you may want to change or delete only a single word or one string of text in that entry Or you may simply want to locate a word or text string while viewing an entry The FIND TEXT feature in the application menu makes it easy to find up to a 20 character string of text including spaces In the View or Edit mode press MENV touch VIEWS and select FIND TEXT Press 2nd _F The FIND TEXT window opens FIM TEXT ea containing 2 Enter the text you want to find 3 Touch FIND Changing character font styles The window closes and the text search starts from the beginning of the entry When a match is found the first matching text in the entry is selected If you are in the Edit mode you can delete cut copy paste or edit the text as desired To continue searching for the same text repeat steps 1 and 3 above The unit will begin searching from the location of the last match If no matching text is found a message indicating this is displayed No matter where the cursor was in an entry any new search starts from the be
207. rd You can use these cards like floppy disks keeping several to store your data by subject for example I want to print out my unit information What do need Here are the things you will need 1 The SHARP CE IR1 wireless interface for printers 2 Any parallel PC printer that emulates one of the following printers Canon BJ 1 Oe series IBM ProPrinter series Epson FX series LQ series Hewlett Packard LaserJet series Most printers including portable ink jet printers on the market today emulate at least one of these printers Check with your local computer dealer for more information about printers How can back up my data It is important to always have a back up of your important information Here are some ways of doing this e You can print out a hard copy using the optional accessories See p 222 e You can back up your entire unit using the IQ 783 256KB RAM card for the IQ 8900 or IQ 784 512 KB RAM card for the IQ 8900 and the IQ 8920 if needed you can just as easily restore your information back to the unit See p 238 e You can use PC or Macintosh link software either from SHARP or a third party You will also need one of the various PC Link cables or the CE IR2 wireless interface for computers Check with your local dealer regarding features and availability of these products I can t seem to turn my unit on changed the batteries but still nothing happens What should do Check the following b
208. re ella 10 key dialing pad Use the keys to enter the desired number when dialing manually HANG UP button Touch HANG UP at any time during or after faxing to break the connection After sending a fax or hanging up the MANUAL button reappears Touch to begin faxing Touch to cancel faxing 4 Now dial normally by touching the number pad on the screen 5 Touch START t You can use speed buttons when dialing manually 234 gt You may find that in some cases the fax number dials too quickly for a connection to be made You can slow down the dialing sequence by inserting a comma for example after an area code in the fax number field of the entry you want to send Each comma inserts a one half second dialing pause To do this open the application for the entry and insert a comma at the appropriate place s in the fax number field using the usual entry procedures see the Tel or User File sections for more information Es Touch CANCEL at any time before faxing to return to the Fax Directory tS Touch HANG UP or press ON to terminate fax sending at any time ts When faxing Notebook entries the following conditions apply e Margin settings on the received fax may not match those in the Notebook entry A preset letter font is used for faxing You cannot select between pica and elite or change the font pitch e If legal size paper is selected in the Notebook entry and the re
209. ret are not shown in any of the unit s display modes and cannot be accessed using any of the search methods To be able to view and recall secret entries the unit must first be unlocked 1 Press MENU and touch to open the TOOLS menu Select LOCK UNLOCK ORGANIZER then UNLOCK ORGANIZER A window appears prompting you to enter your password UNLOCK ORGANI ZER Enter your password j low Touching UNLOCK will make all secret entries accessible CANCEL ENTER Rc 2 Enter your password exactly as you registered it remember that the text box is case sensitive distinguishing between upper and lower case letters 3 Touch UNLOCK A disappears If the password is incorrect a message appears indicating this 4 After unlocking the unit access any entry you want using the normal procedures You can also use 2nd Y to open the UNLOCK ORGANIZER window If you forget your password it will be impossible to unlock the unit If this occurs you will have to delete the old password to be able to continue to use the Secret function This will also delete all entries marked as secret For a full explanation of what to do if this occurs see below p 287 You can use to find only those entries marked as secret see p 73 285 Locking the unit Once a password has been registered even though you unlock the unit using the procedure above the unit will automatically lock itself each time you turn
210. rix liquid crystal display Electronic unit section Applications Memory capacity Calendar Schedule To Do Anniversary Telephone User File Notebook Outline Scrapbook Filer IQ 8900 256 Kbytes User area Approx 135 Kbytes Schedule application capacity Approx 2 130 entries Tel application capacity Approx 2 100 entries IQ 8920 512 Kbytes User area Approx 391 Kbytes Schedule application capacity Approx 6 900 entries Tel application capacity Approx 6 780 entries These capacities assume the following average entry sizes and only apply when all the available memory is committed to a single function Schedule 32 characters entry Maximum data size per entry User interfaces Other features Calculator Digits Functions Clock Tel 16 characters entry in the name field 12 characters entry in the number field Notebook 16 Kbytes Outline 32 Kbytes for an entire outline 2 Kbytes for each topic Tel User File 2 Kbytes for text data 61 7 Kbytes for graphics data Other applications 2 Kbytes Touch panel keyboard Secret function data transfer search function help function etc lO Addition subtraction multiplication division constant square root percent memory calculation date calculation paperless printer Crystal oscillation 32 768 Hz frequency Accuracy Display information Time system Other functions Average variance per day 1 5 seconds at 25 C 77 F
211. rresponding to the application selected on the receiving unit will be transferred regardless of the application selected on the sending unit In the Tel and User File applications select the destination file To receive Business Card entries make sure that USER FILE 1 is selected On the 9000 Series unit Press MENU aind touch PERIPHERALS or on some models press 2nd PERIPHERALS e Select IMPORT OTHER FORMAT A submenu opens e Select VIA DIRECT CABLE A message appears Please set the sending unit to PC LINK mode When ready touch I SEE P al e Press or SHIFT on some models OPTION to open the Option menu e Select PC LINK On the sending unit On the 8900 9000 Series unit touch SEE to receive all entries in the selected application on the other unit Repeat the steps above for all applications you want to import to your Organizer Memo entries from units other than the 8900 9000 Series will be transferred to the Notebook and Business Card entries will be transferred to USER FILE 1 in the User File application All other matching applications will share the same name e There are a few other restrictions See p 274 Transferring data to from a RAM card application Exchanging Information with a Personal Computer 1 2 e For infrared transfer set up the unit with the CE IR2 You can also transfer data from units that are not 8900 9000 Series using a RAM car
212. s as a new entry thus preserving the original press instead See Editing an Existing Entry Chapter 2 for more details Deleting an Entry 1 Find an entry that you wish to delete 2 Press DEL 3 Touch to confirm the deletion Deleting Multiple Entries 1 Sel ct an application that you want to delete data from 2 Press MENU and then touch MODIFY to open the MODIFY menu 3 Touch DATA DELETION gt 4 Select which group of information you wish to delete The selection will vary for each application See Deleting Entries from the Unit Chapter 2 for more details 20 Assigning an entry to a Filer folder Note The entry will not be copied or moved to a folder It is simply assigned to the folder Entries assigned to folders can be worked with as usual 1 Find the entry you wish to assign to a folder Be sure VIEW mode not the ADDRESS HOi 4th Ave Ney York INDEX B7250 U S A 2 Touch f 3 Touch the folder s you want to assign this entry to Touch once to select a folder Touch again to cancel a selection You can select multiple folders Note You can assign entries to an unnamed folder and name the folder later 4 Touch See The Filer Application Chapter 7 for more details Using the Filer The Filer allows you to group your entries into folders which lets you access and manage your information by subject m
213. s but received characters are garbled None Incorrect parity data bits or stop bits setting Excessive line noise Change parity data bits and or stop bits configuration settings Wait until line noise subsides and try again Connection with remote unit terminates unexpectedly None Surge of line noise user error etc Try again Dialing terminated unexpectedly There was a problem during the dialing and auto dialing was terminated Incorrect phone number entered Incorrect line type selected tone or pulse Modem not connected to phone line Press and check the phone number in the Dialing Directory Check the Line Type setting in the MODEM SETTING window Check that the modem is connected correctly to the unit and the telephone line Auto log on fails There was a problem during the auto log on Please check out the auto log on commands Incorrect auto log on settings Excessive line noise Check auto log on settings In particular make sure the Sy and Ry character strings are correct and that is included at the end of each line Wait until line noise subsides and try again About Extemal Power Supply Connect 1 ing the battery case When you connect the optional battery case CE 76BC to the unit power can be supplied to the unit from the battery case This helps minimize the use of the built in operating batteries Turn off the unit 2 Plug the connector of the battery case into
214. s convenient application you must first assign the entries to folders Assigning entries to folders There are two ways of assigning entries to a folder you can assign a group of entries to one folder or you can assign individual entries to one or more folders No matter which type you decide to use the entries themselves are not moved to or stored in the folder they are simply assigned to it the entries are retained in the applications that created them Assigning related entries to one folder You can assign groups of entries linked by a common keyword to a specified folder using COLLECT This function also lets you select which applications to search for entries containing the keyword 1 Press FILER to open the appl ication eel 2 Touch a name label to select the folder that you want to assign the entries to You can also use the cursor keys to select a folder 3 Touch COLLECT The COLLECT ENTRIES window opens COLLECT ENTRIES containing SCHOD AHH TODO TEL USER HOTE OUT FILE EGGE LIHE EA b aaea SECRET 199 rs If you select a folder that already contains entries and touch COLLECT a message indicates that if you proceed the existng enries will be unassigned from that folder ToucLYES to proceed olo to cancel the selection and choose another folder e You may notice that buttons for some applications are missing from the COLLECT ENTRIES window It is not possible to create
215. screen when the 2nd key is used with it When a key s second function is referred to in an explanation only that function is shown For example the instruction to see the HELP screen would be shown as 2nd not as 2nd The amp symbol indicates a tip or important point The unit often lets you perform operations in more than one way These alternatives are indicated by the x sym boi Cross references to other helpful information are marked by the gt symbol For a full list of key notation see Appendix A p 292 in this manual 8000 Series 8900 Series and 9000 Series means the following models 8000 Series IQ 8000 IQ 8200 IQ 8400 IQ 81 OOM IQ 8300M IQ 8500M 8900 Series IQ 8900 IQ 8920 9000 Series IQ 9000 IQ 9200 4 42 C aring forthe unit The unit contains sophisticated circuitry and a glass display panel which can be damaged if not cared for properly A few precautions should be taken regarding the unit s care so that it will give you many years of reliable use Keep the unit away from extreme heat Do not leave it on the dashboard of a car or near a heater Do not leave it in any place that is extremely damp or dusty Do not drop the unit or subject it to severe impact or extreme force Bending the unit beyond its capacity can damage the circuitry Do not use extreme force when pressing buttons on the display or the keys Do not use any sharp pointed object or your fingernails to
216. select UPLOAD FOLDER XMODEM The UPLOAD FOLDER window opens Select the folder you want to upload and touch The uploading process begins When you see the are File Transfer Completed Press lt CR gt press ENTER 267 268 The Send menu appears 9 Press _1_ to select SEND 10 Answer all prompts from CompuServe Text in bold face indicates your answers Sendto Name or User ID 101115 3174 ENTER Subject Product Info ENTER Your Name John Smith ENTER TOs TOTIES sole From John Smith Subj Product Info Is this correct Y or N y ENTER Message sent to 101115 3174 Press lt CR gt ENTER 11 When the CompuServe Mail menu appears again type Auto log on bye and press ENTER to exit from CompuServe When you call a BBS or information database the log on procedure in which you enter your name user number and password to gain access to the system is probably the same each time you connect You can automate this log on procedure on the unit making it faster Saving on telephone charges and more convenient 1 Open the Terminal mode The Dialing Directory appears 2 Select the entry whose log on procedure you want to automate 3 Touch SETTING 4 Touch AUTO LOG The Auto Log On display opens TERMINAL Ong see CANCEL CEES Search stringi S Reply strinsi R Waiti WW Wi WHait for 0 1 second The auto log on procedure is set up using
217. shut this off at this time Press and then touch TOOLS to open the HECK MEMORY TOOLS menu ADJUST LCD b Enywhere SET CLOCK gt tment SCHEDULE SET START UP DISPLAY 2 Touch LOCK UNLOCK OROANIZER Pio auick demo SET START UP DISPLAY ELETE PASSWORD time amp Date i SET DAILY ALARMS ly at the left MORE TOOLS et LA AUIUST NEXT PAGE a Touch OFF in the box next to START UP to disable the demo start up display If you want your name number and address to be displayed on start up touch ON instead of OFF SET START UP DISPLAY e START UP ON Waa DEMO te picture h GLOBE is the default start up ASK PASSWORD a a display To paste in a picture you have copied from Scrapbook select USER S and then type 2nd PASTE Type in your name number and address here STORE E Touch az to save all the changes See Setting the Start Up Display Chapter 9 for more details Making your first entry a Telephone entry Note The procedures described in the example below can be used in many of this unit s applications TEL 1 Press l Touch here to store the entry into memory el Press NEW Touch here to cancel the new entry 3 Type in a name press K type in a number press E then type in an address Use 1 to move to the next line within a field Use BSn ordDEL h e cursor keys to correct mistakes i i Simply touch a field name to select the field for dat
218. sible So you have to proceed with caution The following restrictions apply when working with families e You may not be able to change the level of a collapsed family in certain situations No other topics may be moved into a family unless the family is expanded In general if you are having problems with moving expand all of the families see above and then try the desired move again e You cannot insert a topic between a parent and its child at the same level as a parent For example pressing o in the situation below would not move the flashing to the left ABC Corps Branches Northeast NY sales office DC distribution center Boston sales office Central Chicago off ice Headquarters DC distribution center e When moving topics or families a You cannot indent a topic more than one character to the right of the topic directly above it b You cannot indent a topic directly below a collapsed family You first have to expand the family 170 c You cannot move a topic one character to the left if this action would split up a parent and child Move the selected topic to another location and then promote it e f you divide a topic that has subtopics children the second half of the divided topic will become the parent of these subtopics The two parts of the original topic remain on the same level e You should not attempt to join a topic with a collapsed topic above it If you do the unit will as
219. stall a RAM card see p 238 You can check the amount of free memory using CHECK MEMORY in the TOOLS menu See p 81 300 Problem Solution The alarm does not Enable alarms using the TOOLS sound at the set time menu see p 189 Pressing a touch Calibrate the touch panel see p 52 button or touching the display has no effect Or a function which is not selected is carried out E Battery Replacement General guidelines The unit uses the following types of batteries General Alkaline batteries LRO3 L30 operation Memory backup Lithium battery CR2032 There are some extremely important points to remember when installing new batteries e Do not remove the operating and backup batteries at the same time Doing so will result in the loss of all data stored in the units memory e Backup all important data before replacing the batteries e Remove any installed IC card before replacing the 301 Replacing batteries If an IC card contains its own batteries confirm that those batteries are not depleted before removing the card from the unit e Replace the two operating batteries at the same time with new batteries of the same type e The memory backup battery installed at the factory at the time of manufacture may have become depleted during shipment and may not have the full battery life indicated in the specifications Caution e Keep batteries out of the reach of children e Remove
220. sure you want to delete the entry 3 Touch or to cancel the deletion Deleting all entries In any application 1 Press touch and select DATA DELETION 195 The DATA DELETION submenu appears DANAN SAREE NEESER ETNA DATA DELETION SELECTED ENTRY ALL SCRAPBOOK DATA ff 2 Select ALL SCRAPBOOK DATA A warning message appears asking if you are sure you want to delete all the Scrapbook entries 3 Touch YES or to cancel the deletion The Scrapbook YIEWS S Ea F I RST ENTRY Displays the first Scrapbook entry bid LAST ENTRY Displays the last Scrapbook entry Sends a fax of the currently displayed picture Sharp CE FM1 fax modem and CE 137T level converter must be connected 196 Features and Utlities for Added Power In addition to its basic features the unit also provides an array of utilities that gives you even greater control over your information This chapter introduces and explains those features from cut copy and paste to filing filtering selected entries and more Not everyone will need to use all of these features on a daily basis pick and choose from among them to find those that suit the job at hand and your own working style In general all of the unit s applications share the features explained in this chapter Exceptions are noted 197 198 The Filer Application Name labels This unique and easy to use application allows you to
221. t EDIT FOLDER NAME from the menu Viewing Once an entry has been assigned to a folder it can be entries via easily accessed using the Filer The advantage to the Filer accessing information via the Filer is that you can browse through your information by topic rather than by application 1 Press FILER and go to the Filer Drawer display if it does not appear 2 Select the folder sonang the entries that you want to see then touch OPEN Only one folder can be opened at a time Touch the folder twice Entries in the folder are displayed in the Filer Index ndicates the application used to create the entry Sales MTG id EA EA E JaN 12 1944 ao Sales Mee ting a Entries in a folder are sorted by application If there are more than eight entries assigned to the folder press PREV or NEXT to display additional entries 3 Select the entry you want to view in detail then touch Touch the entry twice The entry now appears in the View mode of its application 4 Press FILER to return to the Filer Index 5 Touch CLOSE to return to the Filer Drawer x Touch the folder s name label 203 204 Editing and deleting assigned entries Once an entry has been assigned to a Filer folder or folders any changes made to the entry in its application will be reflected in all relevant folders Before an entry can be edited or deleted its application must be opened Open the desired fol
222. t Region TEL NUMEER FAX NUMBER ADDRESS Sharp Plaza New Jersey 4 Touch STORE when you are tinished The message Stored will appear briefly indicating that the entry is now stored in memory gt Seep 130 regarding how to enter graphic images into the picture field Finding Entries in the Tel and User File applications are stored entries alphabetically based on the contents of the first field There are three basic ways to find and display an entry Using the Index mode 1 Go to the Index mode 2 Touch the tab for the file you believe the entry is in 3 Touch the tab of the letter that the entry begins with If you do not see the entry you are looking for press NEXT until you do 127 4 Select the entry then touch VIEW to see it in detail x Touch the entry twice Search by heading If you know the contents of the first field of the entry you are looking for the Go To search is a very fast way to retrieve the entry 1 In the View or Index mode type in the first few letters of the first field of the entry The GO TO window will open filled in with the letters you have typed 2 Touch e f you do not see the entry you are looking for press NEXT until you do e lf you are in the Index mode select the entry and touch to see it in detail r Go To search does not distinguish between upper and lower case letters Using keywords If you are not sure of the name or the conte
223. t card numbers the loss of or alteration of stored data etc The information provided in this manual is subject to change without notice To open the unit Press the lock button and open the unit To remove replace the touch pen To remove the touch pen ae which is installed at the front SYA right of the unit pull in the direction indicated To replace the touch pen slowly push the pen point back into place push in the opposite direction to that T care to a A Alt ridge grip on the touc indicated then check the pen aligns correctly with pen is safely secured the mounting slot Caution Use only the attached touch pen to operate with the display Do not use a pencil or any other sharp pointed object and always keep the point of the touch pen and the display clean to prevent scratching and damage to the display Display angle adjustment The display can be adjusted to any angle to make reading easy Q uick Start Important things to do E Please read through this Quick Start section even if you hate to read operation manuals The Quick Start section will get you up and running with your unit in just a few minutes Refer to the rest of the manual for more details about a particular operation E Please read through the section for answers to commonly asked questions There is a good chance that any general questions you have about your unit will be answered there HELP 3 Press 2nd
224. t line of a field Mbyey the cursor to the last line of a field or the first line of the next field if the cursor is already positioned on the last line of a field In addition to the methods described above you can move the cursor directly to the next field in an entry by touching the desired field name on the display or by oressing NEXT or In either case the cursor moves to the beginning of the desired field To insert text into existing text move the cursor to the character you wish to insert text in front of and begin typing Insertion mode is the unit s default setting indicated by the triangle cursor lt To switch to the overwrite mode press INS Any text you enter will replace existing text The cursor appears as in the overwrite mode If you make a mistake while entering text use the following keys to delete the mistake then enter the correct text Deletes the character behind the cursor Deletes the character under the cursor Deletes the entire line the cursor is on Clears the currently selected field Except in the Notebook and Outline applications Working with 1 blocks of text 2 de J It is easy to work with blocks of text on the unit The first step is to select the text to work with Hold the touch pen at the beginning of the text and drag it over the entire text that you want to work with This will highlight the text display it in reverse white on black Take
225. t off simply by pressing its key again Only one application will ever be visible at a time The Clock is displayed only while CLOCK is pressed Selecting Display Modes The Index mode Once an application is open you can switch between three basic display modes Index View and Edit Each display mode has its own unique appearance and particular purpose The Calc Calendar and Clock applications do not have Index View or Edit modes The Index mode shows you a one line view of each entry From this you can easily find a particular entry This is the default view the first time you use an application or when there are no entries in a particular application Touch these tabs to Touch these tabs to Touch to view the select another section switch between currently selected entry of the alphabet different files The currently selected entry Touch to view Accesses entries that do not begin with letters the entire gry A ees Touch any entry once to select it or twice to view its details Other operations from the keyboard Creates a new entry Edit mode Edits the currently selected entry Edit mode DEL Deletes the currently selected entry ENTER Displays the currently selected entry in the View mode PREV NEXT Displays any previous subsequent entries not shown a Y Selects an entry The View The View mode shows a single entry in its entirety mode Assigns an entry to Filer ko see p
226. t or the area of the graphic you want to work with Text or a graphic that has been cut or copied is stored on the unit s internal clipboard Only one block of text or graphic can be stored in the clipboard at a time and it will remain there until a new block of text or graphic is cut or copied There is no limit to the number of times you can paste text or graphics from the clipboard You can copy or move blocks of text in virtually any application gt For a full explanation of using CUT COPY PASTE with graphics see p 193 1 Select an entry in the Index mode or display it in the View mode of an application and press EDIT The entry opens in the Edit mode 207 2 Drag the touch pen from the beginning to the end of the text that you want to move or copy 3 Press 2nd CUT if you want to delete the selected text so that it can be pasted to a new location Press copy if you want to make a copy of the text and leave the original unchanged The text is copied in the clipboard 4 Touch STORE if you want to store the original entry with any changes or touch to discard all the changes you have made to the original entry including text cutting 5 Move the cursor to the location where you want to place the text either within the same entry or in another entry 6 Press 2nd PASTE The text you selected is now moved or copied to the new location 7 Touch STORE to store the moved or copied text i
227. t to change the default margins for example to print full size documents you can do so for individual entries using the application menu In the Edit mode press touch and select SET PAGE FORMAT A window opens showing all of the page format settings SET PAGE FORMATS Bux ae WORD WRAPPING Mg OFF BOTTOM MARGIN 8 LEFT MARGIN RIGHT MARGIN 4 16 PRINT FONT 153 2 Move to the margin field you want to change TOP BOTTOM LEFT or RIGHT then use to delete the current values and enter the desired ones 3 Touch STORE The new page format for the entry is now stored With a page format that is larger than the unit s display the display functions as a floating window and moves around the page You can type text continuously and the display will automatically shift across the page To view text currently off the display in either the View or Edit mode use the cursor keys In the View mode the display moves vertically one line at a time In the Edit mode the display shifts in the same way as for typing in text You can also press PREV or to move the display up or down respectively one display screen at a time The minimum margin setting is 0 5 Inserting a page break The unit automatically inserts a page break at the end of a page according to the selected page size A page break is indicated on the display by a dotted line However you can also insert a page break yourself for layout p
228. tamps will be stored with it TA TEL 1 CANCEL Smi th John 201 529 82004 291 520 9695 FAX 123 Main Street Mahwah NJ 074304 d 3 3 1994 4 308 ts e Time and date stamps inserted into an entry are included in any printout of the entry e You cannot stamp a Scrapbook entry with the time or date The Word Key You may sometimes find yourself having to enter the same word over and over again in lists for example or you may have several memos or letters you have to write that are all on the same topic Using the key 211 212 Registering your words or phrases you can easily insert words numbers and phrases up to 32 characters long in an entry with the press of a key There are no default words assigned to the unit s key so to use the key you must first register your words or phrases Press MENU and touch TOOLS to open the TOOLS menu Select MORE TOOLS and then select SET UP WORD KEY A list appears now blank which you will use to assign words to the Word key SET up ADD WORD EDIT WORD CANES WORD KEY ELNI ERN lt lt Touch ADDI A NEW WORD window opens Enter any word number or phrase up to 32 characters that you want to be able to recall using WORD 4 Touch STORE Repeat steps 2 to 4 above to register any other words you might like to insert into a document using WORD Words are registered and sorted alphabetically Touch C
229. ter of the first topic OUTLINE SPLIT 1 TOPIC INTO 2 Accessoriesd PB 1814 49 95 29 BAd Partsd PB 1BB 99 95 65 00 5 Press ENTER The part of the topic following the cursor position becomes a new topic t _ If a topic that contains subtopics see p 167 is split the subtopics are assigned to the second new topic Outline Deleting topics deletion 4 Inthe View display mode select the topic you want to delete 2 Press touch and select DATA DELETION A submenu appears 3 Select SELECTED FAMILY The selected topic is highlighted and a warning message appears asking if you are sure you want to delete it 165 166 ma E 4 Touch or to cancel the deletion ok ok You can also delete a selected topic family by pressing in step 2 above If you select a topic for deletion all the subtopics see p 167 below it will also be deleted You may want to rearrange an outline beforehand to prevent this see p 169 Deleting an outline Select the outline you want to delete in the Index mode or display it in the View mode Press MENU touch MODIFY and select DATA DELETION A submenu appears Select SELECTED OUTLINE A warning message appears asking if you are sure you want to delete the outline Touch or to cancel the deletion You can also delete an outline by pressing in step 2 above To do this in the View mode the title must be selected
230. that was last displayed Revising Once an outline has been created it is easy to revise outlines either the text in the outline or the outline structure itself The text of topics and subtopics can be revised one at a time in the Edit mode Restructuring outlines is carried out in the View mode 161 162 Selecting topics Simply touch anywhere on a topic to select it The flashing diamond indicates the currently selected topic You can also move between topics one by one using the cursor keys Press 4 Y to move directly to the last topic and 7 C4 to move directly to the first topic i e the title Editing text Only one topic can be edited at a time 1 Display the outline you want to revise in the View mode 2 Select the topic you want to edit 3 Press EDIT The cursor is positioned at the beginning of the text When in one line view mode the hidden lines of the topic appear 4 Make any necessary changes 5 Touch or to discard the changes The new edited topic is now stored In the Outline application pressing in the Index mode does not open the Edit mode Adding topics As your plans and ideas grow you may want to add topics to an existing outline To add a topic at the end of an outline display the outline in the View mode and then press Y until you pass the last topic Begin typing when the new diamond appears To insert a new topic anywhere else in the outline use the proce
231. the character strings text you would normally enter manually when logging on to the BBS or information database in conjunction with these commands e Wn Wait n tenths of a second for example W2 would introduce a 0 2 second pause before the next step of a procedure _ Sy Instructs the unit to search for a character string sent from the BBS for example before moving to the next step of the log on procedure For example SUSER ID means wait for the text USER ID to be received before continuing _ Ry Instructs the unit to reply to a character string For example RJOHN JOHNSON means send the text JOHN JOHNSON eee Inserts a carriage return at the end of a character string Carriage returns must be included at the end of lines in a log on procedure to execute the procedure is entered from unit using For example if you are entering the log on script to access CompuServe you should see something like the screen below TERMINAL TA PEA Search Strings S Reply string R Waiti W C Wiv Wait for 1 second W5d R Cd SUser ID 4 R12345 6789 4 SPassword RMyPassword 269 270 Terminal emulation 5 Enter your text Enter a after each command Search strings entered using the S command must be entered exactly as the system you re calling normally displays them This means that you must enter upper and lower case letters in the auto log on set up exactly as those letters are shown
232. the file you want to clear all entries 2 Press touch and select DATA DELETION 3 From the submenu select SELECTED FILE l 129 130 Using picture fields r A warning message will appear asking if you are sure you want to delete all entries in the selected file 4 Touch or NO to cancel the deletion You can also delete all entries in all three of the application s files Simply select ALL TEL FILES or ALL USER FILES in step 3 above It is not possible to delete all entries either in a single file or in all three files simultaneously if the unit is locked See p 282 Any drawing created in the Scrapbook can be copied and then pasted into a picture field Both the Tel and User File applications can have picture fields These pictures can be for example hand drawn maps notes or a signature For information about defining field types see p 134 Adding a picture to an entry To add a picture to an entry first be sure that the file you are using has at least one field set up as a picture field USER FILEs 1 and 2 come set up with a picture field Map While entering or editing an entry in the Edit mode 1 Press SCRAPBOOK to open the application 2 Press PREV or NEXT to display the desired drawing If you have not yet made a drawing make one now and press 3 Press 2nd to copy the drawing to the clipboard or press 2nd then touch if you will not need the drawin
233. the next field and set any alarms you want to set using this procedure 5 Touch STORE or CANCEL to cancel the setting Turning alarms on and off To turn off an alarm that is sounding press ON Alarms will turn off automatically after sounding for 15 seconds To unset an alarm select SET DAILY ALARMS from the TOOLS menu select the alarm you want to turn off and touch SET UNSET ALARM alarms are indicated as set or unset in the display s middle field You can also press 2nd ALARM after selecting the desired alarm Disabling all alarm sounds Once you have set an alarm it will sound at the appropriate time whether the unit is on or off When the unit is on 4 at the right side of the display indicates that any alarm that is set will sound There may be times when you do not want to hear any of the set alarms You can disable all Schedule and Daily alarms at once 1 Press and touch TOOLS 189 To open the second tools menu touch MORE TOOLS and select ENABLE DISABLE ALARM The ENABLE DISABLE ALARM submenu opens The setting in effect is indicated by an asterisk WORE TOOLS SUES CIMBLE OISABLE ALANE ENABLE ALL ALARIS DISABLE ALL ALARIS DELETE ALL SECA 2 Select DISABLE ALL ALARMS 4 disappears from the display All alarms are turned off i e no audible alarm will sound until you use the above procedure to turn them on again by selecting ENABLE ALL ALARMS Howev
234. the pen off the display when the desired text is highlighted TEL 1 NAME ss NUMBER 281 529 6208 201 529 9695 FAX ie i Main Streete Mahwah NJ 87438 You can now perform a number of operations on the selected text or Deletes all of the selected text COPY Copies the selected text to the clipboard so that it can later be pasted to another location Deletes the selected text from its current location and moves it to the clipboard PASTE Replaces the selected text with whatever is currently in the clipboard Once text is selected any new text that is typed in will replace the selected text You can also delete selected text using DATA DELETION from the menu For a full explanation of the Cut Copy Paste functions see p 207 71 72 Scrolling the display If there is more information than can be displayed at one time or will appear on the top of the display The arrows indicate the direction you need to scroll in Press or a_ to scroll the information one line at a time Finding Specific Entries in Your Unit Using the Index mode There are a number of ways that you can locate entries and information in your unit The Index mode shows you a listing of all your entries in a particular application Press the desired application key Go to the Index mode if it is not displayed Select the file that the entry is in by touching the appropriate tab Use the letter tabs to jump
235. ting entry which you can begin editing immediately Select an existing entry Press 2nd EDIT Make any necessary changes to the entry You may want to change the title so as not to confuse this entry with the original Touch STORE The unit now saves this copy without effecting the original If you return to the INDEX view you will see both the original entry and this new entry Notebook entries are stored alphabetically according to their title There are three options to find an entry in the application depending on the situation Using the Index mode Go to the Index mode Title L The date on which the entry was created or last edited Letter to Frank 494 Fages 2 NOTEBOOK The number of pages included in the entry ee NEAN u G O EE E mummun a cy 2 Touch the tab of the letter that the title of the entry begins with ng You can also use d NEXT _ 3 Select the entry then touch VIEW to see it in detail x 1 Touch the entry twice The full entry is displayed If an entry is so long that it cannot all fit on the screen you can press or NEXT to move through the entry one display screen at a time or _a Jor _ to scroll one line at a time Search by title In the View or Index mode type in the first few characters of the title of the entry you are looking for The GO TO window will open filled in with the letters you typed 2 Touch l 1 If
236. tline Below is an example of how a price list might look in the Outline application in full view mode 3 E OUTLINE SHOWP Es EER 21994 Product Prices Title Indicates a topic 199 95 179 95 amp ware Products PS 117 99 95 65 00 Accessories PB 1 14 49 95 29 00 Parts 120 86 118 a8 Each individual topic heading is marked with a diamond Up to 20 characters can be used as the title of an outline and each single topic can contain up to 2 048 characters Enter the outline above 1 Press OUTLINE to open the application 2 Press NEW A title window appears Type in title 3 Type in the title 4 Touch STORE The View mode opens with the title as the first topic in the new outline A flashing diamond prompts you to enter a topic el GS ae reel e 1994 Product Prices 5 Type the first subtopic pressing at the end of each line When you begin typing the display automatically switches to the Edit mode CSA OUTLINE EEA CANCEL GANN 1994 Product Prices Hardware Products4 PB 181 199 95 120 a0 PB 102 179 95 118 08 6 Touch STORE Alternatively you can press CANCEL to discard the text you have entered This will not cancel the entire outline but only the topic that is about to be stored The View mode appears again and the second and subsequent lines of the topic just entered disappear from view This feature allows you
237. tures daylight saving time DST can be enabled for any city you designate To view the Clock simply press and hold CLOCK Home city see below THU MAR 3 1994 j j Local time 2 00 am World city see p 185 LONDON J UNITED KINGDOM THU MAR 3 1994 i J0 Ais S Time difference EE between Home and World city Time in the World city The Home city is the city selected for the local time New York City is the default Home city To change this setting Press and touch TOOLS to open the TOOLS menu 2 Select SET CLOCK 3 Select CHANGE HOME CITY A list of cities appears The currently selected city is at the top of the list The cities are listed in alphabetical order by country and then by city name HOME CITY ast GEER Press SPACE to jump to the user cities i PHOENIX Type the first letter of the name of the country where the city you want to select is located For example if you wanted to select San Francisco you would type U for United States Then use PREV and to display the city you want Touch the desired city Use a and Y to select a city If daylight saving time is currently in effect for the selected city touch DST ON lt gt OFF to specify this This advances the Home time by one hour y appears beside the city indicating that daylight saving time has been set Touch The Clock window appears briefly indicating the new
238. u This is especially convenient for deleting all of those entries that have been checked off as completed 1 Press MENU touch VIEW and select the file containing the entries you want to delete 2 Press MENU touch MODIFY and select DATA DELETION HOO DATA DELETION REESS CATEGORIES JAL IN CURRENT VIEW ALL T0 DO ENTRIES 3 Select ALL IN CURRENT VIEW 117 ook The To Do application menus 118 A warning message will appear asking if you are sure you want to delete all the entries in the selected file Touch or to cancel the deletion It is not possible to delete all entries in a file simultaneously if the unit is locked See p 282 Deleting all To Do entries You can delete all of the To Do entries in all files Press MENU touch MODIFY and select DATA DELETION Select ALL TO DO ENTRIES A warning message will appear asking if you are sure you want to delete all To Do entries Touch or NO to cancel the deletion It is not possible to delete all entries simultaneously if the unit is locked See p 282 Selects the TO BE DONE items file Selects the DONE items file Selects the MONTHLY GOALS file Opens the VIEW SCREEN window From the screen you can select the category file whose entries you want to review Sets the entry as secret or non secret see p 284 Selects specific text or entries for deletion see p 117
239. u collect ail entries containing information you specify into one location ensuring that ail data on a single topic is at your fingertips You can also cut and paste information within or between entries and files And when a printer is connected to the unit using the optional CE IR1 wireless interface you can make hard copies of your data The IQ 8900 Series also has powerful telecommunica tions functions Using the optional CE FM1 Fax Modem and CE 137T level converter you can send faxes directly from the unit with or without a cover sheet and transfer data to and from other units or to remote computers And the unit can be given even greater capability through the use of SHARP application IC cards Memory capacity can also be expanded using any of the optional RAM cards Features and enhancements such as these coupled with capability and ease of use make the IQ 8900 Series one of the most versatile and advanced hand held information managers available in the world today A bout this Manual This manual is designed to help you to fully understand the capabilities and operations of your unit The first two chapters provide a general introduction and instructions about set up and initialization including an overview of the keyboard the display and the operations Other chapters are organized according to the type of task for example Time Management and Creating Your Own Database so that you can give your attention only t
240. u need to see It hides all subtopics from view displaying only first level topics and the title Display the outline in the View mode Press touch and select COLLAPSE ALL All subtopics are collapsed into their topics and eliminated from the display OUTLINE SHom A eABC Corp s Branches eNortheast Central If you want to collapse only one specific family select its parent topic and then press EXP COL or touch for the topic All subtopics belonging to that topic will be hidden from view Expanding families All subtopics that have been collapsed in a family or in the entire outline can be expanded Display the collapsed outline in the View mode Select the topic you want to expand or the title if you want to expand the entire outline Press MENU touch and select EXPAND FAMILY All subtopics of the selected topic are displayed to the furthest level beneath the topic 169 You can also expand a family to display only the next level subtopics below the parent topic Select the topic whose next level subtopics you want to see and press EXP COL J or touch 0 for the topic Restructuring families You can move delete join and divide families just as you can topics You can also use lt to move directly from a selected topic to its parent However these operations will affect the entire family regardless of whether or not the topic is collapsed and its subtopics are vi
241. urning the unit on and Off Enter the correct date in the order of month date year Enter a zero 0 in front of any single digit month or date Use four digits to enter the year Welcome ADJUST reo Me NEW YORK HOWE TIME 12 30PM loo TIME SYSTEM IPW 24 HOME CATE M D Y 3 3 1994 1 te PE Snas Mazes 9 Touch The city time and date are set and the window closes If you want to reset the clock in the future use the TOOLS menu See p 182 Press ION to turn the power on and to turn the power off The unit will not operate if the IC card lock switch is in the RELEASE position or the battery replacement switch is in the REPLACE BATTERIES position Either batteries or the optional CE 76BC battery case see p 273 can be used as the unit s power source Auto power off To conserve battery power the unit will turn itself off if it has not been used for about 12 consecutive minutes In order to avoid interrupting data transfers the auto power off function is disabled when communicating with other devices If the unit auto powers off before an entry you are working with is stored in an application the data will not be lost When you press ON the unit will return to the same operating state as before auto power off 51 Calibrating the touch panel 1 Each person holds a pen differently in order for the unit to be able to respond properly to your individual style of writing drawing or
242. urposes These page breaks are entered as code in the entry and are also marked by dotted lines on the display 1 In the Edit mode position the cursor at the location where you want to insert a page break 2 Press MENU touch MODIFY and select INSERT PAGE BREAK E is entered at the cursor position and subsequent text is moved to a new page Use DEL to delete LJ to cancel a user created page break View page layout If you are working with a full size page and you want to check that text is formatting properly on the page you can do so using PAGE LAYOUT in the application menu While this function does not allow you to read the entered text it does show you the full page at one time 1 In the View or Edit mode press touch VIEWS and select PAGE LAYOUT CEN LAYOUT Current page total number of pages re 1 2 2 If you are working with a document several pages long you can view different pages by pressing r NEXT 3 Touch DONE to return to the normal display Selecting the paper size and font type for printing When you have an entry that you want to print you need to select the size of paper and the font that you want to use to print the entry on a printer connected to the unit These selections are made through the Notebook application menu 1 In the Edit mode press MENU touch and select SET PAGE FORMATS 155 PAGE SIZE TOP MARGIN BOTTOM MARGIN 8 POUPEE
243. wing is now stored You can select a section of a drawing for copying deleting and other operations Make sure you are on the drawing page Press MENU touch and select USE AREA TOOLS 2 Draw a line to select the area you want You select an area by drawing a line diagonally across it The unit recognizes the line as a diagonal and places a rectangular box around it which marks the area for an operation Indicates the selected area 3 Proceed to the sections below corresponding to the operation you want to perform on the selected area To deselect an area simply touch anywhere in the drawing area 4 When you have finished working with a selected area open the MODIFY menu and select USE PEN or USE ERASER to quit the area operation and continue working with the picture or press ENTER to store the picture Moving or You can move or copy sections of graphic entries only copying within the Scrapbook application sections of graphic Select the area to be moved or copied to another location entries 2 Press to move or 2nd COPY to copy 3 Select the area you want to move or copy the drawing to eee n Mars 0 00 E i maenwenewe s NSA VSR EES E SST S SERS EES REE SERRE STEN NT EERE R ETT NE EY 193 194 Adding text strings to graphic entries 4 Press 2nd PASTE RRR AN SNS SA SASS SEARS RSS SES SEEN S SESS SSUES SE RL EASA ES NT ESET TES Etettt tet Cree eter
244. ws To Do entries are indicated with an beside their due dates in the Monthly view of the Calendar application In the Daily and Weekly views you can get a clear overview of the To Do entries by temporarily eliminating all Ann and Schedule entries from the current view Press CALENDAR 2 Go to the Daily view 3 Touch DISPLAY 4 All Ann and Schedule entries are hidden from view Indicates an overdue entry Indicates priority of an entry with no due date Indicates priority of an entry with a due date assigned displayed on its due date If you want see the details of an entry select the entry and touch VIEW Touch the entry twice The entry is displayed in the To Do View mode e Once the Ann and Schedule entries are hidden this setting will remain in effect and they will not be displayed in either the Weekly or Daily views e To return hidden Ann and Schedule entries to the display touch again in the Weekly or Daily view e An overdue entry an entry for which the due date has passed will always be shown on the display for today s date in addition to its due date in the Calendar views 4 ie Editing 1 entries 2 Using keywords Usina the contents of any fields including the DUE DATE and PRIORITY fields you can access desired entries directly a In the To Do application Press SEARCH The SEARCH window appears Type in any word you remember in the entry you are l
245. y The calculated date is automatically entered in the FROM field Proceed from step 4 above If you make a mistake touch CANCEL to return to a previous step You can perform calculations that are written out in an entry of any application using the Calc application You can also transfer calculated values into an entry From an entry to Calc Press the application key for the entry with the data you want to calculate Highlight the calculation you want to perform ENF NOTEBOOK A JOA CANCEL LARGE GLEAN TITLE i acation Expenses PAGE 1 1 Car rental EEEE Gasoline 15 00 x 10 69 00 x 9d 25 00 x 184 3 Press 2nd COPY 4 Press to open the Cale application and press PASTE The copied calculation is performed automatically and the result is displayed 179 From Calc to entry 1 After a calculation touch the value displayed in the Cale window to highlight it and press 2nd 2 Open an entry in the Edit mode of an application and touch the position where you want to enter the calculated figure 3 Press 2nd PASTE Now the copied value is included in the entry When E When any of the following situations occur the error appears indicator E appears Touch to clear the error e The integer part of the calculation result is within the range of 11 to 20 digits a rough calculation is obtained Example 4567890123 456 208 2957896 is displayed with E whic
246. y and check the date 1 Press SEARCH The SEARCH window appears 2 Type in any word that should appear in the DESCRIPTION field of the entry you are looking for 3 Touch SEARCH If you still do not see the desired entry touch NEXT to display the following matching entries 121 122 Editing entries Deleting entries aN NO a Aa W ok Touch DONE when you find the desired entry This function does not distinguish between upper and lower case letters Select the file in which the desired entry is stored Select the entry in the Index mode or display it in the View mode Press EDIT to open the Edit mode Make the desired changes Touch STORE The new correct entry is now stored Deleting single entries Select the entry in the Index mode or display it in the View mode Press MENU touch MODIFY and select DATA DELETION A submenu opens Select SELECTED ENTRY A warning message will appear asking if you are sure you want to delete the entry Touch or to cancel the deletion You can also delete single entries by pressing in step 2 above Deleting all entries Press MENU touch MODIFY in the Index or View mode and select DATA DELETION A submenu appears Select ALL ANN 1 or ALL ANN 2 A warning message will appear asking if you are sure you want to delete all entries in the file 3 Touch YES or NO to cancel the deletion
247. yboard This adds a one half second dialing pause 5 Touch the displayed fax number It will be added to the confirmation box after the 9 Note the fax number is adjusted if LOCAL or USE 1 NUMBER is checked Note that the LOCAL selection may not work correctly in some areas 6 Touch START The unit will now dial the number in the confirmation box and begin faxing automatically In some instances you may want to dial a fax number manually allowing you to hear the dial tone and other dialing sounds Dialing manually with the unit is just like pressing SPEAKER on a conventional fax machine and then dialing Note that you must have a connection with the receiving FAX machine and hear a fax tone before touching START To send a FAX manually 233 1 From the Notebook Select an entry and touch From the Scrapbook Select an entry press MENU touch and select FAX SEND From the Filer Select a folder and touch 2 From the Fax directory simply touch There is no need to select a recipient unless you select a cover sheet and you wish the recipient s information to appear on it See using a cover sheet later in this chapter 3 Touch MANUAL The MANUAL button changes to You should hear a dial tone within a few seconds The confirmation window Confirm the fax number to be dialed here The number selected in ChocaL QJuse 1 NUMBER the Fax Directory is SPEEDS automatically displayed he
248. you the ability to enter drawings as well as handwritten letters and numbers directly on the display It is recommended that you use only the touch pen when drawing or writing on the display The Scrapbook application always opens to a blank page Using the 1 Press SCRAPBOOK to open the application drawing tools ARAN SARS RASTA NURS SESE RE SS ERE RS CRESS SSRN EE ER VNTR TNS S NSIT NTS Blank page Please begin drawing or suse NEXT PREY to view other pages I RNASE NRTA ORO U SNS ER UES ERS ER USS URES URES R USES UES ESSER E 2 You can immediately begin drawing using default set of drawing tools or you can select a different set of tools To change the tools press NEW and then follow STEP 3 3 Press MENU and touch The MODIFY menu appears 77 78 Making new graphic entries 1 Selects thin thick or brush drawing strokes Selects a thin or thick eraser elects a black gray or white line pattern white is equivalent to an eraser Sets drawn lines to straiglit ruler on or freestyle ruler off Default drawing setting Converts the touch pen to an eraser Marks areas to cut copy paste or delete Deletes a selected area single entry or all Scrapbook entries RULER ON OFF gt USE PEN P USE ERASER E USE AREA TOOLS A DATA DELETION gt gt indicates that there is a submenu for the menu items After storing an entry or

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