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Ricoh MP1350 User's Manual

1. Text Reproduction of the map was high quality with interpretations of color being well reproduced and a high degree of legibility in fine text and detailing The photograph of the house lost some of the fine detail in the roof foliage and brickwork due in part to being slightly over dark The portrait photograph was overlay dark and detail was lost Text Photo The map reproduced well with interpretations of color well reproduced in gray The photograph of the house was reproduced better than Text mode with more detail being captured and only the most subtle shades losing some detail The portrait was a little grainy but to an acceptable standard with a lot more detail than Text mode Photo Mode Again Photo mode surprised BERTL analysts delivering a good reproduction of the map with details clearly definable The repro duction of the house and portrait delivered the best quality as expected with good contrasts even in subtle shade areas and a realistic skin tone on the portrait Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Pa e 24 E E 1 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is s
2. Within PDF mode users can choose to encrypt the PDF with a PIN unlock code so information is transferred with out risk of interception Figure 4 Copyright 2006 MCA Internet LLC dba BERTL E mail Address Fra Lest e ee i l Ss i jE 1 aaa at Enta Emal address then press C See m i 7 2 4 5 AH o Ss 3 mamas j s J Fig 3 Fig 4 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 39 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Scan to Email Cont d Users can also choose to preview pages in full color be fore committing a scan file On the preview window users can zoom in to check the legibility of the document and browse from page to page if required This valuable fea ture ensures that data capture is accurate saving valu able processing time later in the document handling phase The preview was high enough in quality to be able to read text down to an 8 point size with ease soua me nes 4 serial propan hy mehana at Line U
3. Ricoh Aficio MP1350 Paper Handling Output Finishing Features Summary 30 sheets 120 page booklet GBC StreamPunch III which offers CombBind ColorCoil VeloBind WireBind and Pro Click punch dies 3 hole Hole Punch Options Physical Mail Bin Option Not Available Folding Options Z fold V fold booklet Finishing Options ee nr The Ricoh Aficio MP1350 comes with a wealth of finish ing and document output options A 3 000 sheet finisher with 100 sheet multi position stapling will be the option added to the vast majority of units In addition the device can be equipped with a Plockmatic saddle stitch booklet maker a Z fold unit that allows legal and ledger stocks to be incorporated into letter sized documents a twin cover inserter for including pre printed materials after the fusing process and the GBC StreamPunch Ill inline multi die set professional punch unit No Finishing simplex No finishing duplex Hole Punch Single Staple Dual Staple Saddle stitch booklet 60 80 Time to Completion in Seconds Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is
4. as they demand more than simply the ability to spool RIP and print a file as fast as possible Some manufacturers now include a desktop utility that looks to offer at least some of the answers to the problems highlighted above The degree to which each situation is mastered varies enormously from manufacturer to manufacturer with some offering no solution some a partial solution and others a total solution In environments where this workflow is commonplace this ability can be the difference between device acceptance and device return Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAL A ik All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Batch Printing Capabilities Multiple jobs all combined into a ves single finished document Multiple jobs all combined into a single finished document with page Yes numbering watermarking added Multiple jobs sent in collated sets Multiple jobs sent in collated sets with finishing job attributes changes No on a job by job basis Ricoh Ba
5. BERTL will be revisiting the MP1350 shortly carrying out a second evaluation of the device from a CRD quick printer light production perspective with the device this time equipped with the EFI Fiery and or MicroPress processing and workflow capabilities Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Device Features Summary During the next evaluation BERTL s analysts will be scrutinizing the device within a productivity and image quality standpoint from the back office buyer s perspective Over the course of its initial testing BERTL analysts put the Ricoh Aficio MP1350 through its paces with a wide range of vertical sector workflow scenarios from both desktop and walk up applications ranging from simple text only Word files to high resolution PDF files and complex architectural CAD planning projects Scanning came under great scrutiny with productivity functionality and data capture accuracy from a real world OCR perspective All have come under r
6. Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page AO document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Scan Data Capture Accuracy One of the fastest growing needs for high speed scanning is the conversion of legacy hard copy documents into an electronic format for better information sharing reduced storage space and easier search and data retrieval A scan converts a page into an image which is not very manageable Most companies use optical character recognition OCR software to convert the images into editable text which can then be searched changed or incorporated into a new document as required The OCR engine recognizes individual images on the page converting them into letters numbers and other symbols The OCR engine then runs complex analysis on the text in conjunction with spell checkers technical dictionaries and other data sources before offering up its best conversion into electronic format This stage can be very time consuming especially if the quality of the scanned data is poor This leads to character recognition errors To look into this
7. Users are not able to customize the copy opening panel on a user by user basis identified via authentication step e Reversing document feeder design results in productivity decrease when working with double sided Originals Touch Screen Selections Required for Commonly used Copy Functions Enlarge to 200 2 steps can be made 1 step Mixed Original 2 steps can be made 1 step Cover Mode printed front cover on bypass supply 2 steps can be made 1 step Mixed Original Productivity in Copy Mode Default Scan Original Mode 13 November 2006 Image Quality The image quality from the Ricoh Aficio MP1350 was to a high standard across a wide range of document types using Text Text Photo and Photo modes This is in part due to the 4 bit CCD scanning technology in the color scanning enabled document feeder This allows a better quality data capture than devices that are monochrome data capture restricted The most striking difference was in the Photo mode This is normally an algorithm limited to half tone photographic reproduction with fine lines text and printed images suffering from poor reproduction due to the halftone screen data capture employed As the images and discussion highlight the output from the Ricoh Aficio MP1350 in Photo mode was to a good standard across all document types and as expected surpassed other copy scanning algorithms when processing photographs Such is the quality of the Photo
8. a job before releasing it 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 13 Device Management Ricoh Aficio MP1350 Status Monitoring Engish Crates The status tab provided all the pertinent status factors of the device at a glance However there is no indicator of likely page yields re maining based on current coverage patterns WY Tepian TI Tesir Abisi Empty L_ 3 Printer EN face J ob Queue Reporting me per EEEE The Admin mode in WeblmageMonitor includes the option to change the order of jobs and to delete jobs These functions are not available to desktop users but can be accessed using the walk up touch screen panel Smo Bom ek iem M Walk up and desktop queue management al lows multiple jobs to be deleted at once This e iad Wie RS allows administrators to quickly remove jobs esd 3 i a os that have been sent repeatedly Sit T al hida Templa 33 l Er a 1m a F 10 mmni te 10g EEEN From the touch screen panel u
9. c ight 2006 MCA Int t LLC dba BERTL 13N b www BERTL com xR aiene a pene All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 Click on an entry to go to the page listed gi nS eil et 2 e PERPEN E ET St Aras MERE fio EAE EE AE NOE EA rennet ett spam nr erst hi errr es 4 Device Features Summary c0c0 ccccssececcseeesccsesseeueesseccesseeeceees 4 Paper Handling Paper WA DUE isisisicassiciasnsansnupedarnin ius rievabnlanereievasasuncinteagueiavernbenwians 5 Paper Handling Input Features Summary cecceeeeseeeeeeeees 5 Reloading Paper Supplies 00 6s000ccscscsesseecceesstecssesseereeessnenseese 6 Oe tee cert eeieusat tev E die enacted cor se aeons 6 What We Would Like to S ccccccecccsseeeceeeeeeeeeeeeeeeeeeeeesaaaees 6 Paper Handling Paper Output Finishing ccccceeeeeeeeeeeeeeaeeeeeeeeeees 7 Paper Handling Output Finishing Features Summary 7 BN ODON erae E aE Aa T Pine Fee FOUC ssrin EAN ese 7 TN eI rR EON 8 What We Would Like to Se e ce ci ac sede poteenedisner mad iovew sab emediodaures 8 RV BEN each soerenct sacienties a
10. car dealerships need to copy insurance and license cards A card copy feature allows the user to scan the first side of the card turn the card over scan the second page and produce a single sided copy with both sides of the card on the single sheet This saves 50 percent on paper and the print click cost charged by the dealer Copier Concurrency Concurrency the ability to handle multiple tasks at the same time varies greatly in workgroup devices Some devices cannot accept a copy job while a print or copy job is in progress If a connected MFP is carrying out either job a walk up user must wait for it to finish before they can scan in their copy B E RT Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAI Ook All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Copy Features Summary 135 ppm Automatic Reversing Document Feeder Document Feeder Capacity 100 sheets Job Build Standard Job Build Combining Platen and EA Document Feeder Scans 20 Scan Ahead Copy Memories Maxim
11. devices because of the large touch screen integration with email shared address books and SMB browsing capabilities Each entry can be associated with up to three sub address book fast access filters an alphabetic filter like a pop up phone address book plus two one touch number subsets 1 to 5 and 1 to 10 This along with the extensive search capabilities makes the communication process of the Ricoh Aficio MP1350 very efficient Scan Templates ENN Scan templates are set up within the address book feature Users can set up scan to file templates using SMB FTP and NCP protocols SMB is further facilitated by the use of a browser utility allowing network novice users to browse to their folder of choice without having to know the network path This can offer valuable time saving opportunities to users setting up their own unique scan to desktop destinations Cost Control Reporting Cost control is another strong standard feature of the device Administrators can specify which features are cost controlled and which are not Users are set up with their personal permission levels in address book functions within the Administrator mode A wide range of authentication and user accounting options can be set including local or multiple centralized systems like LDAP AD NDS etc Administrators cannot set limits within the standard cost control system To achieve this level of control users must upgrade to the PCSM module Copyri
12. en aa aS a 9 Maintenance Features SUMMALPY cccccceesssseeeeeeeeeeeeaaeeeeeeees 9 What We LARC iiss idiscntacnianctisnniaeeteseiiuni ined aneianiamnidveienmadeaianiaseaen 9 What We Would Like to S cccccccccseseeeeeeeeesaeeeseeeeeeeeeeaneaees 9 Paper Jam Removal ccccccsssececcceeseeecceeeeeeceeeseeeeeeessaeseeeseaas 10 Toner Replacement Process cccccccseeeeeseeseeeseesseeeneeeeeeess 11 Device Management ccccccccsssececeeeeeecneececceeseeessaeeeeseeeesseeseeetsaneessaeees 12 What AN acct tstice Scienmniccnengmdex eaiosendenedixeciaeenaceiesadiqedeiedis 13 What We Would Like to S ccccccceseeeeceeeesseeseeeeeeeeeeeaeeeeees 13 Status Monitoring ccccceececeeeeeeeeeeeeeeesaeeeeeeeeeeeeeeeaeeeeeeeeeensaas 14 Job Queue REPOFtiNG ccccccccccceeeeeeeeeessseeeeeeceeeeeeeeeeeeseeeaaeas 14 Security Settings cc ceeececcccceceseeesseeeeeeeeeseeeeeeeeeeeseeaeaseeeeeeeeeseaas 15 Address Book Managemen t ccccccsssseeecsseeeeeeeseaseeeeeesaaeeees 16 Cost Control Reporting cccccceeeeeecceeeeeeseeseeeeeeeeeeeeeeeeeeeeeeeeaas 16 SCAN Templates ccccceeccccceeeceeseseeeeeeeeeseeeeeeeeeeeeeseeeeeeeeeseeaas 16 Email Notification Alerts 2 i ocic ccs sdennicatpsnsanadiacun deeded eencuadacedionaiease 17 dob L g TIN ebsites dsetse sees dewenianeclcagansnseslanctiaveasestsinsaasac 17 lt 5 5 on ence E ene eee ene eee Cone eee ee meee ene
13. hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 A quick brows dox arroi over the lazy A quick brown fox jumps A quick brown fox A guek trown fox jumps over the jazy A quick brown fox jumps A quick brown fox A quick brown fox props over the lazy quick brown fox jumps A quick brown fox Above is a portion of BERTL s OCR test chart scanned at 200 dpi top 300 dpi middle and 600 dpi bottom in text format and saved as a PDF file The image has been zoomed to 400 percent in Adobe Acrobat and screen captured for display The top line is 4 point the middle line is 6 point and the bottom line 8 point The choice of OCR application will also have a dramatic effect on the level of human intervention that is required after the initial scanning has taken place For that reason we have standardized on ABBYY a well respected leading OCR software developer Our tests are run using the latest level of ABBYY s FineReader 8 0 software in Default modes Through fine tuning of the rich feature set in ABBYY an additional portion of the manual intervention could be removed However to maintain benchmark comparison procedures default settings were selected 13 November 2006 Page 41 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 As the table below illustrates in BERTL s test which in As
14. important workflow issue BERTL rana series of standard test patterns with multiple font types sizes and colors capturing the data at various resolutions using both text and text photo settings Text is the default setting for most OCR work due to its 2 bit format which tends to produce the best text reproduction However aS more documents incorporate images and color elements text photo which operates in 8 bit and reproduces gray shades for better reproduction of images and colored text elements is also being used After scanning each page of its test originals BERTL analysts then ran the scanned files through ABBYY FineReader 8 0 in default configuration The impact of the accuracy of the scanning process at the various resolutions and settings is reflected in the number of manual confirmations that the OCR application demands before the document is deemed clean and ready to use The higher the human intervention rate the higher the cost of carrying out the action As expected the greatest difficulty in OCR recognition was found on the smallest 4 point text sections of the test documents Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or
15. in monochrome format This means that at the least the file size is going to be greater increasing transmission time and storage space It can also mean that documents are more difficult to process especially if the colored area is actually written over Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 WHITE CAGES MEDICAL CLAM PO as SE oe ee or ee A ia eee Fim Sr ee res am pul en mm r m mg r Pu mim t E am rF Se E SF n ae LETT EET EET PTT BEEBE ERE EERE ELETA ERE BE BREE Eee eee PPTL EEL Et Tt CETTE EET TET TE Een UU PETE Ban Bee ERRE gee fer aaa F TE a E E a E E a a B rar a a meae Left Original form with color background for easier navigation Middle Form scanned in Monochrome mode without color dropout is hard to read and prone to image capture errors Right Form scanned using Color Dropout mode is now easy to read and delivers high image capture accuracy H HOUSE OF REFRESENTATTFES HAREAN BEAR LEY ACT OF 2003 Hi here n be ari mim i ee dina H St irre is be printed MOLY H DH Ohdereed to be print
16. industry is the move toward open architecture where the firmware backbone of the device is based on an industry standard like Java or NET rather than a proprietary system This opens great opportunities for far greater MFP integration with other software applications through third party applications created with software developer kits SDK Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Scan Features Summary Sean Features summary Source USB SD card Network Authentication Standard LDAP Authentication Standard PDF TIFF JPEG File Formats Supported High Compression PDF Encrypted PDF Format Standard Through these partnerships scanning from the MFP can take on a new life doing more than just routing files from the MFP to an email or folder Now information can be directed into a sophisticated workflow complete with metadata billing information image enhancement and other functions All are from the initial scanning action rather than the m
17. meee e 18 Security Features Summary cccecceeceseseeeeeeeeessaeeeeeeeeeeeees 18 Re eee NR ia dices deena ede cesses ene an aera 19 What We Would Like to S ccccccceseeseceeeeeaeeseseeeeeeeeeaaeeeees 19 Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Page 2 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Click on an entry to go to the page listed I EA A E centres E EEN A A A O T 20 User Accessibility for Device Controls ccccssseeeeeesseeeeeeees 20 User Accessibility for Paper Refilling ccccssseeceeeeeseeeeeeees 20 User Accessibility for Paper Jam Removal cccccccseeeeeeeees 20 PILL ve LIRO nea 20 What We Would Like to S cccccccceesseceeeeseeeeeeeeeeeeeeeeeneeees 20 aarti yateperiaen EET 21 JODY Features SOUIININN Y cass saaxcarsscastansssartennspasnaesaeermisraressvene 21 What LI soe aces tess ccc ns treenntn cane aantieen ged axmesGacciueesdaieseesseees 22 What We Would Like to S cccccceeseeceeeeeeeeeeeeeeeseceeeesaaaeees
18. mode output that BERTL would recommend as the Default mode in environments where photographic reproduction plays a major part resulting in more one touch walk up workflow Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Today s plain JE es 6 PT Text Fonts were well reproduced down to 4 point Fine lines were also reproduced well down to a reasonable level for most users Today s plain 6 PT Today s plain 6 PT lg 8 PT 2g ES Photo These are some of the best text and fine line reproductions BERTL analysts have seen to date with crisp lines down to very fine details and none of the breaking up that is commonly seen in Photo mode on compet ing units Only the very finest fine line patterns started to break up a little and then only to the trained eye 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 23 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350
19. production history The list of new features options and new third party partners that have been added to the MP1350 and its sister products the MP1100 110 ppm and MP9000 90 ppm is impressive The product is still in BERTL s opinion sitting in a variety of potential market places On the one hand its relatively low price point small footprint opm ratio and wide multifunctional feature set means that it can still be considered as a front office workhorse However with a choice of powerful EFI Fiery or MicroPress print workflow and processing options GBC StreamPunch Ill 13 x 18 media support Plockmatic production class engine speed booklet making facilities including square edge bind up to 6 500 sheet 13 x 18 online paper Capacity and twin cover inserters all place the MP1350 in the high volume production bracket BERTL analysts during their first evaluation of the MP1350 were provided with this device equipped with Ricoh s own embedded print controller This controller is clearly designed to accommodate the front office user and workflow demands rather than those in a light production CRD or quick printer environment For that reason BERTL s first evaluation of the Ricoh MP1350 will be written from the analytical perspective of the front office environment where a wide feature set needs to be user friendly and priced based on delivering a wide range of documents for the general office environment
20. significant productivity advantages over traditional PCL PS drivers since the bulk of the processing is handled by the more powerful desktop PC rather than the less well equipped printer processor itself Productivity Judging print productivity is an inexact science at best or misleading at worst Factors such as processor power memory capabilities spool and RIPping efficiency engine throughput speed RIP while printing capabilities and more all play a major part Most devices fair better from some of these factors than others and different workflows benefit from one factor more than another It is easy to play judge and pronounce what determines productivity But it will have little merit when evaluating print performance for an end user environment Device A may print Document 1 faster than Device B But Device B may print Document 2 faster You cannot determine which document is the best measure of productivity The same is true of network traffic tests where multiple jobs are submitted at once By rearranging the order of the jobs the productivity of Device A and Device B could easily be reversed BERTL does not restrict its evaluation of print performance to such tests It provides information on how jobs are treated across the various PDLs offered thus allowing users to get the best out of the device Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Print Features Summary 866 MHz w Print Scan
21. site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 BERTL Services Reports and Star Ratings BERTL analysts provide detailed reports on the technical and practical benefits of thousands of color and mono chrome workgroup office graphic arts and production de vices Product Specifications DataCheck Gen II provides the most current competitive data on printers copiers MFPs fax devices wide format printers scanners and more News Interviews and Analysis The ITchat online magazine provides insight into the dynam ics and trends of the digital imaging marketplace through interviews feature articles and software reviews BERTL Awards BERTL analysts recognize the leading devices and software solutions in the annual BERTL s Best awards BERTL also honors the performance of manufacturers in the annual Readers Choice selections Contact BERTL 200 Craig Road Manalapan NJ 07726 USA Tel 1 732 761 2311 Fax 1 732 761 2312 Email info bertl com www BERTL com 13 November 2006 Page 49 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document
22. sizes created during color scanning tasks There is still a way to go before the device can go toe to toe against production scanners at the higher end with single pass duplex scanning and ISIS driver support just two of the factors that may put off service bureaus and high volume scanning environments from getting too excited Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Productivity as expected was performed at the high standard we have come to expect from Ricoh Fast scanning into memory limits user waiting times fast processing of a wide range of print jobs through the choice of PCL PostScript or RPCS drivers and innovative print on demand capabilities allow commonly used jobs to be printed and rerouted at the touch of a button There is no need for repeat processing Security is well catered to with a diverse range of features designed to make the device a good network security citizen to allow for efficient auditing and control of user access and to maintain privacy of confidential information through the device As with all devices there are areas in which security can be further enhanced including the disguise of a secure print job name during its output phase and integrating personal digital certificates with active directory personal profiles Those concerned with accessibility and Section 508 compliance will find the large tilting arm mounted touch screen to be easy to reach and view from a
23. the device and information flowing through it See more information on security measures in the Security section later in this report Home Configuration Document Server Printer Print Jobs ses Paper Address Book E Date Time Configuration miri E Logs E mail E Auto E mail Notification E On demand E mail Notification Security g Device Settings E System Network Security E Access Control IPP Authentication SSLITLS E ssh E Site Certificate Device Certificate Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Netwerk Security Brum E m Sacunty Lent i temo m MA IPws 6 TCPAP Embi Ofet Dede HIT Post 89 Open Open Ocie me Poet 80 Open Open OCee Post 631 Opa OChee Open OCs k Pon 44 OOpa OChe O Open OCen SSUTLS Perm SSUTLS Commemnication Ciphertext Prorty Mi To pict Kiphertezi Oniyi a device certificate is necessary Castdicate Status Now DIPRINT tate O Did
24. wheelchair Paper drawers are now graspable from above and below We would like to see a remote terminal or voice guidance system which would provide greater accessibility capabilities for the visually impaired who cannot use the non tactile touch screen As with many Ricoh devices we have tested recently many of the What we would like to see comments are features that are not found on any device currently in the market and are not criticisms versus its peers but are suggestions for how the next generation of product could be further enhanced This reflects the changing market where user productivity is everything and is much more than a simplistic soeed and feed buying decision The Ricoh Aficio MP1350 might have its weaknesses but to many it will open up new doors of document productivity and is fully deserving of the special recognition a BERTL 5 Star status grants it 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document About BERTL The success of an organization depends on its ability to
25. which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Pa e 42 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly g prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Scan Data Capture Productivity Judging scan productivity is another difficult task The impact of the user on the overall process will be largely determined by the amount of work required at the initial scan operation In other words if the scan operator is expected to enter copious amounts of metadata using the device touch screen interface before hitting the scan start button then the overall productivity is going to be governed more by the user friendliness of the interface rather than the scanner technology or transfer rate However if the user is merely scanning a file to a precon figured location then the scan productivity can be meas ured looking at two aspects the time the user must wait until they can return to their desk with originals in hand and the time they must wait before the files can be ac cessed BERTL looks at both of these factors across a selection of scanning settings Scanning time is only one part of the time required to sup port image creation Getting it to your destin
26. 22 lies Ee eea 23 Print cere aes seca na aeaiaioii 25 Document Server from Control Panel ccccssseeceeeeeseeeeeeees 26 Document Server from Printer Driver cccccsseeceeeeeeseeeeeees 27 Document Server from Web BrowSe cccccssseeeeeeseseeeeeees 28 What We LikK d cccccsececsseeeceseeeeeseeeeeseeseaeeeseaeesseeeseeeessaaees 29 What We Would Like to S ccccccseseeceeeesseeeeeeeeeeeeseeeaeeees 29 i a A PEPPES encased VSEE A ITA taal rn tages ata onn poeten tend obra peeaenea anieeha aneieaneeaneenleneds 30 Print Features Summary asic ccdisa cos rrces pondenaenncdeadacnedpocniacavauace 30 aol FTO CUCINI 2 eee eee eee anne eee reese 31 RN RNs ees accent alan dansan ition saan nats nang pee a deaiebeniapnannes ina 32 PCL6 Print Driver Functionality ssh heeccenceoeainneigeeniatidendeenaplarionass 33 RPGS Print Driver Functionality sos ccc gicc secessccaceccsdesssensseacreeadecds 34 E R ca EEE EAE AE AEEA OE EE EE A NA EEE A 36 Val E LINO Tusen ii 37 What We Would Like to S ccccceseeeceeeeesseeeeeeeeeeeeeeaeeeeess 37 Se i PREE E APEE AT vis APENE LE A AA ARE IAE EE AA ENE ENT EEA AE EEI 38 Scan Features SUMMA fecavcis reir nreeytessinerndecr men eeaiarsierseaen ie nenss 38 EOE Eo he ee ee a ne err einen er Sone Sy meee eran een onT ine 39 Scan Data Capture ACCULACY ccccceecssssseeeeeeeeeseaaeeeeeeeeeneaes 41 scan Data Capture Productivity 0 c000 ss
27. Diem ade sm Une Fe ut 1 7 a y eu il a a The Preview mode is an invaluable tool that allows Ricoh users to check that each file is to a high enough quality before committing the job to the outgoing transmission queue Another valuable feature that Ricoh has included in the scan function is the ability to attach previously stored files to email functions To do this users select the Select Stored File icon on the lower left side of the scan win dow The user can then browse stored files as file lists or view thumbnails and simply choose those files that they wish to use This can save valuable time when process ing repeat documents such as information brochures order forms T amp Cs alongside hard copy scan workflows For internal communications where bandwidth may limit file size transfers via email users can also store docu ments on the hard drive of the device and instead send an email with a URL Link that allows the recipient to download the file across the network without having to go via the SMTP mail server thus avoiding bandwidth limita tions Last but by no means least is the ability to scan in full color This valuable feature is a clear differentiator be tween the device and most of its rivals which are still lim ited to monochrome scanning See later in the report for more information on the color scanning capabilities of the device Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All
28. E pal Acheae Fida OOO alk Kuby hie bento ne fee gue day Jasons Desens erie toa g ww Shs Sho Yumaan aes com 2 GoM doa i fumes Donthu coon g ou Ed Ed Wta rrok xia com p pui Lit a Lote A mai Hir riak ea com gm Jwh Asdhoey Tope hateech oe oo go demo pak 1 j oiii Eo BERTL Teat Al l Eii Te e gi com n reul Litt 1 l La b ur con firari 172235 di 13 November 2006 Page 16 Device Management Ricoh Aficio MP1350 Email Notification Alerts The WebImageMonitor gives administrators the ability to set up four separate email list groups This can be used ee ETSI IEEE to inform the most relevant party when issues arise at the E Call Service Cnotisy notify CNnotity Notify device BERTL set up three email notification groups a m Out of Toner DNotify Cinotity Notify C1Notify local administrator for non technical routine maintenance ea SE ares Se S S m Used Toner Bottle is Full L Notify Notify Notify Notify tasks IT support for technical problems and purchasing ea er Notify P a P a P when supplies run low m Add Staples Z Notify ONotiy CNotiy Notify Paper Misfeed M Notify Cl Notify C Notify Notify E Cover Open F M Notify CI Notify Cl Notify CI Notify Out of Paper V Notify C Notify JNotify Notify Almost Out of Paper C Notify C Notify JNotify Notify Hole Punch Receptacle is Full gt M Notify C Notify CJNotify Notify E Replacement Required Soon Cleaning Web _ Notify CI Notify Cl N
29. Kit Type CPU 1350 Fiery EB 135 and Micro Press controllers are also available RAM and Hard Drive 512MB 320GB 160 GB X 2 Windows 9x ME 2000 Server Operating Platforms Supported 2003 XP NT 4 0 Macintosh OS X or higher Unix l i PCL5e 6 RPCS optional Adobe IPX SPX TCP IP Eth Network Protocols pole MORNE Enora 10BaseT 100BaseTX Ethernet Interfaces Standard USB 2 0 802 11b Wireless USB Gigabit Interfaces Options Ethernet Bluetooth 1394 FireWire Parallel USB Hub DeskTopBinder v2 SmartDe Client Software viceMonitor WebSmartDeviceMo nitor WebIlmageMonitor Printer Drivers Driver design varies enormously from manufacturer to manufacturer Most try to keep a common style throughout their range to reduce learning curves However many have significant design differences between PDLs which can raise issues While many features are common throughout drivers from all manufacturers there are some differentiators which while niche benefits in many instances can be valuable in the right hands We highlight the strengths and weaknesses over the following pages 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 30 T 7 1 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy fo
30. MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WHAT WE LIKED e Viewing documents either from the desktop or from the touch screen as with zoom in capabilities is a valuable feature The user can read the document data prior to printing reducing errors when documents are stored without personal naming convention e Combining multiple files into a single job can make multi author tasks easier to manage e Attaching documents stored in the Document Server to outgoing communications can be a valuable time saver The walk up user only has to scan in a personalized accompanying letter rather than having to scan the entire document e Permission of documents allows the time saving functionality of print on demand to be used without jeopardizing security or confidentiality of information e Sophisticated search and retrieve functionality including the ability to filter by user name makes finding documents in heavily used reposi
31. RTL accepts no responsibility for any inaccuracies or omissions contained in this document EXCEPTIONAL A ik Market Background Information High tech security is never out of the news with reports of information theft and hacking making headlines By the very nature of their development network printers and MFPs are security risks if not managed correctly Advanced network connectivity options open ports to hackers Industry standard Java and Web browser design elements are vulnerable to virus attack Large hard drives store a latent copy of every document flowing through the device data for years Devices link directly to core network components such as the LDAP address list or the central file server Plus fast communication options let insiders send information to the outside with no method of being traced Security and data compliance buzzwords and regulations such as Common Criteria CC certification HIPAA Gramm Leach Bliley FERPA SEC FSMA and the Patriot Act look to safeguard information and force companies to conform to best practices in document and data security management Safeguarding Data Most MFPs now offer a standard or optional hard drive Any company dealing in critical sensitive information should determine if they need a data overwrite capability that has passed Common Criteria certification Data over write deletes information on the hard drive by writing a series of random ones and zeros
32. Report 2 pages per sheet z V Draw border V Duplex Booklet gt Duplex Open to Left wae i ag eae 1 i Original size Letter 8 1 2 x 11 i i s V Watermarks Overlay Add Overlay Printout paper size BERTL Add Text Same as original size Edit Remove Add Bitmap Unauthorized copy V Header Footer Adjust image position Binding margins Details Restore Defaults RICOH Aficio MP 1350 RPCS Setup Edit Finishig Cover Slip Sheet Misc Custom Settinagiame m Insert Separation Sheet 4 WV Staple Top left V Punch 3 at left 2 fold pp Enter a page number for each chapter Use a comma or hyphen to separate entries e g 4 7 or 4 7 a Insert Chapter slip sheet Chaptering Details Preview Insert slip sheet Designate gt Select tray for slip sheet Designate Tray 2 Tray 2 Letter 8 1 2 x 11 Color 2 Print on slip sheet Designate No v Settings summary Chpt Page Insert slip sheet gt Slip sheet tray Print on slip sheet 1 4 Designate Tray 2 A x 4 45 Nesinnate Trav b E Reset selected settings E Reset all settings 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 35 document may only be viewed electronically through the ww
33. TL accepts no responsibility for any inaccuracies or omissions contained in this document Market Background Information The paper output handling options can range from duplex output to saddle stitch booklet making capabilities Many devices offer a choice of finishers providing a low cost minimum footprint solution or a high capacity fully featured solution Stapling Departmental and light production class devices should offer finishers with at least 50 sheet capabilities with some offering 100 sheet capabilities They can usually handle corner and double stapling Saddle stitch heads up the finishing capabilities allowing users to create folded center stapled booklets Offset Output and Offline finishing All light production devices offer offset stacking where each set is offset from the next to make it easier to separate jobs In addition to offline stacking front office devices offer a diverse range of finishing capabilities This creates a one stop document creation solution While many production devices offer extensive inline finishing features many production environments use offline dedicated finishing solutions This leaves the print devices to just focus on creating the printed sheets In this workflow the stacking becomes more critical with production buyers looking for tight document alignment So sets can be picked up and loaded into the finisher unit Document Finishing Impact on Productivity
34. a focus on the WebImageMonitor 13 November 2006 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WHAT WE LIKED The WebImageMonitor provides the same common inter face and feature set as found on other Ricoh MFP de vices This is a major advantage to the adminlT depart ment who can navigate and manage devices across an entire fleet easily The queue manager provides a full list of print jobs includ ing page and set quantities This gives desktop users a good feel for the print workflow lined up for processing Design of the device management interface from both the desktop and walk up panel are very user friendly allowing for quick efficient maintenance and management Well designed and user friendly device management from the walk up touch screen interface allows users to quickly view reorder and delete jobs in the queue The print on demand functionality Document Server is well managed through the WebIlmageMonitor Address book and scan profiles can be easily set up Copyright 2006 MCA Internet LLC dba BERTL WHAT WE WOULD LIKE TO SEE Ricoh Aficio MP1350 e The ability to pause a job in the queue from desktop or device touch screen would allow administrators to check on
35. advanced features consider that the most common copy job is a single set of a simplex document that is five pages or less with no finishing and no changes to image quality default settings Small Simple Jobs Despite the wealth of features that MFPs offer today most users will not be prepared to wade through countless screen menus to get to the point where they can press the Start button Think in terms of human productivity not device productivity Reporting the productivity of the device from the moment the green start button is pressed until the final page comes out does not consider the most costly element in the copying process the user s time Large Complex Jobs Even for big joos where you may think engine speed plays a larger role the simple start key to finish line productivity measurement approach again disregards the user The user is less likely to wait at the copier for larger and more complex jobs They will look for features such as a quick and easy job setup menu fast scanning so they can return to their desk with the originals faster email notification when the job has finished eliminating the guesswork of when to return to the device to collect the job or the ability to build a job using a mix of pages scanned from the document feeder and platen Features or Benefits Many copy features that are overlooked by the masses are critical time savers in niche workflow environments For example medical offices or
36. age data This bandwidth reduc tion puts less strain on the network and can have a marked effect on the data transmission speed and time to file availability Who Uses Color Dropout In short anyone who processes forms will probably bene fit from color dropout technology financial institutions processing loan applications insurance companies proc essing insurance claims law firms removing highlighting from discovery documents government departments processing tax rebates immigration requests grant sub missions schools processing bubblesheet test sheets and others Forms often incorporate a background color within their design to allow for easier navigation and improved com pletion accuracy While the use of color makes forms easier to read and complete it adds an additional burden when scanning the results into the business proc ess automation system used to analyze the completed forms The data found within the forms only needs to be collected in black and white through processing by OCR optical character recognition or ICR intelligent charac ter recognition software From that point on the form is converted into binary data and routed to a database or document management sys tem where it becomes part of the electronic workflow Rival MFPs can offer 2 bit or 8 bit monochrome scan ning which reduces the bandwidth associated with color scanning But the color data is still present in the docu ment it is just
37. ake the decision when to download the data Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE IUM e A searchable PDF creation format that converts hard copy into structured electronic information is available only with the GlobalScan option e The Mixed Media mode should be more efficient While a useful feature it resulted in users spending a significantly longer time at the device compared to using the default auto setting e A single pass straight path duplexing scanner would reduce the curvature and stress placed on originals during scanning resulting in more reliable scanning of delicate and tough originals plus offer more productive duplex scanning speeds versus the traditional reversing design used in the device e Faster scanning in High Compression PDF mode would give users the full benefit of the mode without sacrificing user productivity e The ability to delete and replace scanned pages with errors during the preview phase would further streamline ad hoc scanning carried out in the general office e The ability to scan directly to external storage devices such as USB memory sticks or SD digital camera cards would provide valuable ad hoc hard copy to electronic Capabilities in remote areas such as hotels airport lounges hotel business centers and would be useful for mobile users without instant access to laptops or PCs e The ability to combine 1 bit and 8 bit scan
38. ality of the device While multiple jobs can be sent to print as a batch all are treated EEN a L top J Vp Down j Bottom Remove Refined setting Check Punt Avetiedity j as a single job There is no method of treating them as a sen pea age pang sempre R single task but separate documents a isa ne s a Shap Rup Om Rh AA TAREA Por exemple 12 Sipe F F oa DipkxBosh a me Duplex Oe x BPa gu oa Users can also send documents directly to anew destina tm amp u tion using the communication capabilities of the device Multiple destinations and multiple delivery types can be een JEET comme R 1 1 merged into a single workflow process Only documents R TEE m stored via the scan feature can be routed in this way ee Sit Peiet Camel a File Properties a Security can be added to documents stored on Document z naa Server preventing unauthorized viewing of thumbnail a views printing download and even editing rights when the startin Lewin asc mated Sep 19 2006 O55 AM document is downloaded Bepe Upi SSteeng mathe Prier j Bpr Ween Ser rigs Sheree Baii Chung i Dorwnbeaed aly Uu gi Tt pap wil bs mhap Se EA EP Ea l OSpreity ee TRETTI Speci ome page ony for IPED a PDF File Security Settings 2 OK Cancel Encrypt Dermal Ow Bp emcri oer wEneryptes Level Qe rhe Bhie Fanen Cida hor Peo or BEmrypiea Level Prizi Conii Copying wd Pelk nor Copyright 2006
39. ation is an other The chart below shows the scanning time but also reflects something just as if not more important the time it takes to actually use this image This is a frequently overlooked aspect of scanning There are differing time elements in the actual scan side of the operation but also in the time to desktop scan to File Productivity Ricoh Aficio MP1350 BERTL s test included different resolution settings 200 dpi and 300 dpi as well as different capture levels Text only and Text Photo Results Monochrome scanning showed negligible differences in scanning time or data transfer soeed between 200 dpi and 300 dpi scanning There was no impact upon scanning when OCR color dropout is included which will please those looking to use the device for forms processing and other color dropout tasks There was also no noticeable scanning slowdown when we switched to color scanning at the 200 dpi resolution level At 300 dpi color scanning speed did slow down 28 percent The largest slowdown was seen when BERTL switched to using the compressed PDF scanning format While greatly reducing the file sizes created during the scanning proc ess which could ease communication and result in faster data transfer rates the actual scanning time for the origi nals was substantially longer than in the uncompressed mode with the 300dpi Text Photo color scan taking nearly three times longer to carry out in PDF compressed mode Th
40. ch job build capabilities including the ability to change media sizes original type and reduction enlargement There is a wide range of document production capabilities including extensive page stamping features including one for bates type numbering applications A simplified display makes navigation of basic functions even easier and faster and aids those with disabilities The Unauthorized Copy prevention mode that adds a watermark when second generation copies are attempted rendering the copied documents useless is helpful Copy Scan To Memory Productivity latter sized originals Singlesided original scanning Double sided original scanning Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Pa e 29 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly g prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE e a a S S SES e Using the saddle stitch function can be confusing to first time occasional users e Users cannot choose cover and insert designate media supplies ad hoc during the job production process e
41. d and reprinted from the desktop using either the WeblmageMonitor or Ricoh s desktop utility DeskTopBinder From any of these access points users can view thumbnails of the images thus eliminating printing the wrong document This is a risk with generic file format processes Document Server also allows users to merge multiple documents together to create a single print job that can be printed with finishing applications Users are even able to create multi document batch workflows see batch printing for more details Permission levels can also be applied to individual documents providing users with no access read only or edit capabilities as required 13 November 2006 Page 25 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Print On Demand Ricoh Aficio MP1350 Document Server from Control Panel aT From the control panel walk up users can view document thumb nails or view lists of files stored in the Document Server To check if the document is correct prior to printing the Ricoh Aficio MP1350 also includes a full document Pre view mode with zoom capability This is a feature that BERTL has been asking for since Ricoh intro duced its Document Server technology many years ago Needless to say we were delighted to see its emergence allowing users to see the fine detail of any page in a stored file This is a valuable and differentiating feature offere
42. d on the device Multiple documents can be combined into a single print file with full finishing and document production capabilities Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 26 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Print On Demand Document Server from Printer Driver From the printer driver desktop users can route files di rectly into the Document Server Users can add personal details to documents during the storage process Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Setup Paper Print Quality Valid Access Watermarks Copies 1 a EA Stored Print Store and Print Document Server k 1 Page per Sheet v i Draw Frame Bord Letter 8 5 x 11 R E aQ Input Fage Urde Auto Tray Select 3 Right then Down Plain amp Recycled Output Duplex ee Open to Left v Non Reduction Booklet Ignore Application Collate Staple Punch R Sor a Reo a R Z fold Document Server Details User ID Up t
43. de pages Fed Successfully 20 Ib bond office paper fed with leading edge damage due to staple removal Fed Successfully Original Feeding Test Observations The reversing duplex document feeder proved to be more reliant to extremes of original scanning than some other units tested recently with only business cards falling be low the capabilities of the device despite its two pass technology design Unlike some other Ricoh document feeders there is no gap between the input paper path and the white background plate that is used as the reference for the platen scanner The Ricoh Aficio MP1350 docu ment feeder handled all media types large and small thin and thick with no issues This places the Ricoh in a strong position to be taken seriously as a production scanning resource especially due to its added color scanning capa bility and dropout feature 13 November 2006 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 45 What Is Color Dropout Color dropout is a scanning feature that as the name suggests removes a specific color from a scanned image Color dropout can be carried out either at the hardware before data transmission or on the desktop using software after data transmission The benefit of performing color drop out at the device stage is that the bandwidth associated with the file now decreases dramatically due to the re moval of much of the im
44. der which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Market Background Information Workgroup devices sold through retail and traditional IT distribution outlets usually are maintained by office workers changing the all in one cartridge units that encase the entire imaging system Units sold through the reseller dealer community are usually maintained by office workers and trained service engineers Separate long life parts are more complex to install but offer lower running costs than the low yield all in one alternatives Toner Replacement Changing the toner or imaging cartridge is a necessary task that traditionally is avoided by some for fear of the black dust leaking on clothes or hands However most units today offer clean replacement of toner supplies Clearing Paper Jams The main device issue that office users attempt to remedy themselves with is the occasional paper jam As a general rule the faster the device engine and the more paper handling options the more complex the process of removing a paper jam is Common jam sources come from the dupl
45. e Mixed media size scanning capability Batch Job Build Scanning Observations Batch job build scanning is accessed by first selecting the wizard hard key to the left of the screen Users can then build jobs from the platen and document feeder changing settings before each scan session To enter a new scan section the user selects add and the pages scan accord ingly To release the job the user hits the green button The batch scan function does not allow users to mix sim plex and duplex scanning a feature that some devices do offer forcing users instead to scan all documents in Du plex mode if double sided originals are present and then having to remove all the blank pages using another utility Mixed size mode proved to be less efficient on the Ricoh Aficio MP1350 than what BERTL analysts have seen on some other Ricoh units with a 57 percent reduction in scanning throughput speed Default Scan Original Mode Mixed Original Mode Originals per Minute Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly 13 November 2006 Page 44 prohibited BERTL accepts n
46. e LW A 25 Mode 1 Interpose Lw 36 Mode 1 Interpose Lw 37 Mode 3 Tray 2 4 38 Mode 3 Tray 2 39 Mode 3 Tray 2 Mi amp RICOH Aficio MP 1350 PCL 6 Printing Preferences Setup Paper Print Quality Valid Access Watermarks Resolution TrueType 600 dpi v 600 dpi ie 1200 dpi h Graphics Go Vector v C Edge to Edge Print Edge Smoothing eS sr Off Toner Saving off Custom Paper Size Restore Defaults Leave Blank One Side Both Sides Lead Chapter Page Add TrueType Mode G Download as TrueType v C Use Printer Fonts C Print All Text As Black 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document RPCS Print Driver Functionality The RPCS driver is equipped to share the processing workload between the desktop PC and the MFP The RPCS driver has two designs available A common PCL look and feel and an icon design driver interface which is designed to make printing a faster one touch process The icon system design works on the premis
47. e of allowing users to store all the print settings they need for a job To retrieve these job settings the user simply selects the icon they require When the mouse cursor is moved over an icon a pop up window appears providing more details on the print settings It does take a little time to learn how to use the driver but once the user is familiar the driver offers considerably faster job build times and increased functionality not available to PCL users This is especially valuable when creating complex documents such as the government form document we saved where 21 different setting were built up as a single job When opening the driver the two tabs are visible Op tions available from the main Print Settings tab are de scribed on the next page The Print Quality tab includes a selection of preset image quality profiles and lets users store a selection of image profiles of their choice For example we set up a high quality mode using the 1 200 dpi and fine line reproduc tion for CAD print workflows under custom print quality 1 There is also a Toner Save mode within the tab for those looking to Save on supplies Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be
48. eased users can slide the guide plate stopping at any position where the plate can then be locked again The other direc tion guide can also be adjusted easily with a sliding guide and green color coded handles To avoid guide movement during long print runs the sliding guides can be locked in place using green color coded twist screws BERTL prefers the rail design that Ricoh has adopted rather than the pre cut guides that some competing units use This slide is faster allows for a wider range of custom stocks and met with BERTL analysts standards BERTL was also pleased to see that opening the paper decks is now facilitated via a handle that can be gripped from above or below This makes the process easier than the bottom gripping design of previous generation products WHAT WE LIKED eee ss e The Ability to reload one side of the tandem drawer while the other side is loaded and feeding paper into the run allows other media sources to be used for other stocks e Ejection of unwanted tab sheets allows companies to bulk purchase one tab set stock rather than order tab sets that depend upon the job thus allowing a wider range of front office documents to be printed on de mand with less opportunity for user errors e The support for legal and ledger media supplies allows longer uninterrupted print runs of non letter documents to be carried out This can be an important considera tion for some vertical and horizontal sector mar
49. ed BLET from thee comm the af confercn x F OLET from the committe of confere aubenitbed the following CERY frees thi omeeities af anii mibmitted the following sth ied Ghee fnllewing Left This is an original document with highlighting Middle Original scanned in Monochrome mode results in highlighted areas being unreadable Right Original scanned with color dropout renders the document instantly usable with no human intervention required Color Dropout Productivity In theory color dropout could have an impact in two areas of scanning the scanning speed and the overall time to get the color removed before data transmission can begin BERTL looked into this We scanned 50 pages of a com pleted standard government tax forms running the same job in both Monochrome Text mode and Color Dropout mode We were pleasantly surprised to find that there was no slow down in the scanning speed when color dropout was ap plied This means that the process will not be adding to the cost burden of the company in terms of human intervention time We were even more pleasantly surprised to see that the data transmission time dropped 30 percent when we applied color dropout and resulted in a bandwidth reduction of 42 percent While these figures will obviously change from form to form depending upon the level of color dropout out these figures are a guide to the potential time and bandwidth savings that a company could possibly ac
50. endly icon driven RPCS driver can offer high levels of print functionality with the minimum of user se lections e The RPCS driver lets users specify whether the process ing workload should be carried out at the device or PC level e Advanced print clustering capabilities via SmartDe viceMonitor include automatic or semi automatic job re routing and load balancing This ensures that in multi device environments network print downtime and bottle necks are kept to a minimum e The RPCS driver offers extensive page stamping capa bilities that can aid in printing documents that are created in applications that do not offer numbering or other capa bilities e The Job Binding feature in the RPCS driver coupled with DeskTopBinder utility allows users to combine multiple documents created in single or multiple applications into a single file for batch printing e Direct PDF printing capability when the PostScript func tion is added allows users to send large PDF files di rectly to the device without having to be opened or RIPped into PCL or PS3 formats e The image overlay capability in the RPCS driver allows users to add standard background designs such as com pany forms or presentation layouts to the device to add into documents at the device level This eliminates the need to rip the files at the desktop and send them over the network for processing every time e An extensive mixed orientation feature set allows for co
51. er standard or optional network scanning Document feeder design is now a major focus with users looking for higher speed low resolution capabilities more versatile scan functions and even color scanning on devices only equipped with monochrome marking engines Address Book Integration Integration into central corporate address books on LDAP or NT servers is the de facto standard today as is the ability to force populate outgoing email with sender information through an enforced login process This way outgoing communications from the remote MFP can be traced back to the user and audited for compliance purposes Destinations Scan to destinations include email SMB Windows desktop locations FTP and Internet fax In some instances the scan goes directly to the hard drive An email is sent to the recipient with a URL link so they can quickly download the scan file from the device hard drive location A growing number of devices are starting to include external media ports to allow scanning directly to USB memory sticks or digital camera SD chips We expect to see this be commonplace over the next year Security Security is another hot point in scanning Several devices now include the capability to send scan messages using encrypted PDF or other secure transfer medium This can be an important factor in many industries that are sensitive to data theft or misuse Integration with Third Party Applications The big buzz in the MFP
52. eview u dital ina ging syste 13 November 2006 Page 4 Market Background Information Paper handling is a core requirement of every device If a device cannot create documents a user wants on the paper they need it does not matter how fast the print engine is or how many pages it can produce in a month Paper handling comes down to three key attributes weight capacity and size Weight The majority of paper used in general circulation is graded between 20 Ib bond 80gsm and 28 lb bond 105gsm If a device cannot handle these weights through the main paper sources users are forced to use the low capacity bypass tray This results in a higher user intervention rate The straight paper path of the bypass tray lets it handle heavier paper stocks to create business cards covers for reports product brochures menus tickets programs and other special documents Paper weights for this type of job usually start at 90 Ib index 163gsm with business card stocks often weighing more at 110 Ib index 200gsm Capacity To reduce user intervention rates on long print runs departmental and production devices come with higher standard paper capacity than the lower speed lower volume workgroup devices Devices with 3 000 to 4 000 sheet capacity as standard are commonplace with some offering extensive upgrades of 7 000 to 8 000 sheets A device s maximum capacity without increasing the device footprint depends upon the pa
53. ex unit and poor loading of paper supplies The position of the duplex unit can be a major factor in the ease of paper jams and the method of loading paper supplies can be a factor in the overall number of jams that occur WHAT WE LIKED SSS EEE e The paper jam removal process was well illustrated with an active moving display on the large touch screen This walks the user through each step e Refilling the toner was easy to carry out and there were no spills e Toner refilling on the fly courtesy of dual toner supplies results in fewer downtimes and offers flexibility to buyers looking to place the device in a high volume environ ment e The visible red indicator light identifies when the device is offline and in need of attention This reduces down time e The SmartDeviceMonitor Cluster mode can be set up to automatically reroute jobs away from a device undergo ing routing maintenance This prevents bottlenecks from building up Ricoh Aficio MP1350 Maintenance Features Summary Toner Yield 60 000 6 Info Not Available Yes for TCRU customers only Yes for TCRU customers only i z F r TA a ba i oe teh ac P PE f ene Tel amp F gt 4 t P I F A i Pi a z oot i i a _ i y F WHAT WE WOULD LIKE TO SEE e Amore simplified jam removal process with fewer jam points would save time 13 November 2006 All Rights Reserved The license under which th
54. ge user lists Novell network user lists and LDAP server lists There should also be password encryption at the point of the login process through SSL or other encryption Or there should be other security technology Such as Kerbe ros preventing hackers from watching and capturing user names and IDs as they travel over the network Secure Transmissions The hard drive if not equipped with a data overwrite capa bility provides the ability to create secure repositories for incoming print and fax jobs Instead of being printed upon delivery print jobs and faxes can be stored on the device and printed only after a PIN has been entered by the au thorized user IPv6 makes it harder to crack or hack into a PC address range by making the address more complex 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Page 1 8 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WHAT WE LIKED e Extensive user authentication capabilities restrict access to the device across all disciplines as required e Secure print send capability is standard with the ability t
55. ght 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Add User re ok Seve ond Add Amedker Camiel E Begetmtion Ho mod b E Hu Legall E Key DDiphy E i L Thir ak E Taiki LMN E Tiki 1 ar E Tikj 1 p44 te Fag Hie Chur Aath wthruthen Indorescuthen E Leen ocd hy E SMTP Acthentraten Specify Cher Amh In beker Do not Spreiiy Loga Uer Hima Loga Permi E Polder Anihana Seedy her Aah Ins bakre 5 Dio nei Saey Fe Preinan E Une Himne an F Dema F ee E Protect Deutnatios Prietea Gbjert Cenir Faks Detik Foyt tin Cok F mail E Remi hiai igali iwan com Faller P E Prie FIP m E Penis F E Ceoamertion Typ E arar Hum im Pek 172 22 T Add te Group r E Drak of even Change on Save amd Add Amader Caneel F Address List airimh Bp fark a Chap L Ft 44 Weer atja Ad Oreap B Debie Et Mherie rrer View All Taah fhe Repaint Ho i Fur Go Tiphy itema 10 Hebera Ragiem Detayli Chrompiait Racca He Hama Fq Tee 1 Tee 2 Tole 3 Cheer Craie
56. heelchair user to handle The drawers have handles that can be gripped from above and below making low to the ground drawers eas ier to reach The LCT units are also front loading which makes access easier WHAT WE WOULD LIKE TO SEE E e A voice activated system that could guide the visually impaired through the menu system would be a great value add with the hard key buttons making the device even more Section 508 friendly User Accessibility for Paper J am Removal e Short paper path would make jam removal more ac cessible to all The paper path is complex and could cause problems for a wheelchair user or someone with motor skill disabilities Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This P age 20 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly g i prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Market Background Information Copying is the standard feature on every MFP on the market and is increasingly being offered either as an option or a separate model within network printer product ranges Before being wowed by headline speeds and
57. hibit any reproduction or further transmission of any portion of this document This P age 10 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly g prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Routine Maintenance Toner Replacement Process Dual toner supplies are accessed from a small panel to the side of the main engine access doors The access door to the toner refilling points can be opened without disrupting the printing process The dual toner supply allows for long uninterrupted printing and allows for refilling on the fly during a print run Users simply press in the green tab to release the toner bottle then turn the bottle to remove it from the unit The toner exit door is positioned at the top of the bottle upon removal thus avoiding chances of spillage that could result from any latent toner left in the bottle The new bottle is first shaken protective packaging removed then inserted into the vacant toner bottle location and twisted until locked in place BERTL analysts found the process to be mess free Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or f
58. hieve 13 November 2006 Page 46 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WHAT WE LIKED e Color scanning capability that offers more diverse production scanning capabilities than those offered by rivals restricted to monochrome scanning functionality e Color dropout capability allows users to remove unwanted backgrounds highlighted edits to text documents and other areas where color can have a negative impact on scanning workflow e The large touch screen makes feature selection and manual entry of data faster than rival units e The High Compression PDF mode reduces file sizes significantly which will reduce the risk of firewall rejection and increase transmission rates e The high degree of message personalization provides for a higher rate of opening reading by the recipient e Extensive security capabilities including PDF encryption and permission settings make communications more secure and users less at risk of personal information data breaches e Batch and Mixed Media modes allow complex mixed document sets to be combined into a single scan job more easily than rival units e Preview mode allows users to check that each page of a scanned document has been captured before releasing the job to the destination e The scan and store function stores the document on the Document Server and emails a link to the recipient allowing them to m
59. ie i gt O Deb LPR fnb O Dindi fab ODede PTP Ende Dodie t ODede m Network protocols and ports can be switched on and off as required Access Contral Orme Tet m Aom Coel Range 1 172 06 16 001 hr 16 085 E kene Gaade 0000 OO O O O O Boa B hees Csap 0000 0000 E Momail taga 0000 0o00 E joates 0000 an kag Ea Access Contec flange Ont Mi Length E hren Contes Range 2 Chew H E i Quek a oo Access Conta Pasa 2 L 5 E IPv4 and six filters can be set up to limit access IPP Authentication Broa O Ushal homet Puswoed eooo B Ume home Puwort2 seee Use Nine SEotfice Purwei ecco User Named SWolfice Puewerl4 eooo m User Newe 3 NEotice Presword 5 eoee SUerNees Paewe6 m User Name 7 Pasewond m Umit Pormat B Umke Pda OO O m User Name 10 Pesewend 10 R Up to 10 remote IPP user names can be set up lmmdio ler Temno Vabiity Sta When Site Cortfleate Check at enabled external accan will be tordid Digital certificates can be stored for secure communications 13 November 2006 Page 15 Device Management Address Book Management Administrators and end users can easily set up the Address Book by using the Web browser or the touch screen interface Setting up new addresses is faster and more accurate than rival
60. ile The Set up tab has the main media features job delivery mode options and set selection Within the Edit tab users can choose more advanced document production options Multi up Booklet and Sig nature modes provide for efficient archiving and low cost imposition capabilities Watermarking and overlay capa bilities are extensive allowing users to get further away from a dependency on pre printed media stocks In the bottom left of the tab is the ability to set up an Un authorized copy background pattern This feature places a non invasive watermarked security alert on an original that appears when a copy is attempted Header Footer Adjust image position i Date and Time Lisan Downward right bal Position a Top left malt 0 00inch 0 1 96 inch i Format ery MM DD lar 00inch 0 1 96 inch i Page number Font Position aids Bottom center B Binding margins for Duples printing ria ka ottom center ka Front side See liani Permet oodinch 0 1 96 inch a F2 a Ue W Per original page W Test Back side Fosition 0 Dlinch 0 1 96 inch Bottom left Format File name r loinen E z Measurement Unit Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAL Ricoh Aficio MP1350 RICOH Aficio MP 1350 RPCS Setup Edit Finishing Cover Slip Sheet Misc Custom Setting name V Layout Poster Imposition gt From left to right Government
61. in a flush format This is a useful feature that allows documents that incorporate financial spreadsheets engineering plans maps and large scale diagrams schematics etc to be included within a bound letter sized document workflow e The ability to create saddle stitch documents from letter legal and ledger paper stocks sets this device apart from some competitors who are limited to letter and ledger and omit legal media sizes which is a weakness in verti cal sectors such as education and religious institutions who create a lot of the larger legal sized booklets rather than pay the double click for ledger Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE e lf the finishing unit was able to independently process printed materials from other printing devices in the office such as color desktop printers using the post process insertion unit as the input feed source users would get more mileage out of their investment This is a feature offered on several rival devices e There should be a more versatile folding option that could create tri fold documents for insertion into C10 mailing envelopes or a gatefold for the production of bro chures and other marketing materials An inline perfect binding solution allows users to create on demand manuals school resource books govern ment reports and other large documents 13 November 2006 All Rights Reserved The license un
62. ined and treated as a single print file the ability to view manage and share stored documents using desktop applications the complexity of the filing system in place and the ease at which users can search for documents The Future Increasing security concerns may result in more compa nies using data overwrite kits This would put an end to the print on demand capability of such devices For those still looking for a fast reprint capability the answer may be ex ternal media ports such as USB memory sticks digital camera SD cards or volatile memory storage Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 Ricoh has been an innovator and leader in the field of print on demand in MFPs for many years ever since the introduction of its Document Server technology The Document Server takes advantage of the large hard drive storage facility providing walk up desktop and remote users with the ability to store documents for future use While some manufacturers are introducing their first print on demand capability Ricoh is now several generations deep into print
63. is document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This B E RTI Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAL document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document kkk ik Routine Maintenance Paper J am Removal The complex paper path on the Ricoh Aficio MP 1350 makes paper jam removal a multi stage process and often requires multiple sheets to be removed from around the device paper path The instructions provided on the large color touch screen are well laid out with moving displays that walk the user through each step of the process Each area within the de vice was well labeled and easy to access and lead to no mishaps during jam removal testing There is also an illustrated jam removal guidance list on the inside of the engine doors which was useful It allowed BERTL analysts to remove jams without having to repeat edly get up and study the top mounted touch screen which was not be easily visible while accessing the paper path Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law pro
64. is in turn impacts the time the users must spend away from their desk before they can return with their original documents in hand Lower productivity in converting the file to High Compression PDF more than makes up for the greatly reduced file transmis sion times 300 dpi text photo color high compression PDF 200 dpi text photo color high compression PDF 300 dpi text photo color 200 dpi text color 300dpi text OCR with red color dropout 300 dpi text photo monochrome 300dpi text monochrome 200 dpi text photo monochrome 200 dpi text monochrome 30 40 Time in seconds Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly 13 November 2006 Page 43 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Mixed Media and Batch Scanning In a perfect world all original documents are the same size of the same type and require the same imaging settings Manufacturers advertise their maximum scanning speed based upon this perfect scenario BERTL looks beyond the perfect world providing valuable real wor
65. ity Job delivery options include private and sample print modes plus an option to send jobs to the Document Server for print on demand purposes For those not needing multiple media supplies in a single document all major features are found on the opening tab This eliminates the need to navigate away from the opening tab and reduces job build times The MP1350 can only be equipped with the separate die punch GBC unit In the screenshot opposite For those looking for more media flexibility the Paper tab allows users to specify a media supply for the front back and chapter insert pages This flexible feature set allows a wide range of professional documents to be produced Chapter mode and user defined modes both allow users to work on any given page within the document applying media type selection and printing attributes 1 side 2 side no print lead chapter page such as starting on the facing page All media sources can be selected for each paper selection type with the exception of user defined mode which does not provide access to the twin interposer unit This would have been a good feature to enable since user defined mode allows for entire page ranges to be added quickly versus chapter mode which does allow for feeding from the interposer units Chapter mode applies the setting on a page by page basis With little trial and error users can build a very wide range of documents incorporating up to nine different media supp
66. kets such as legal government architectural marketing de partments and manufacturing e The twin unit cover inserter capability extends docu ment production capabilities of the device beyond that offered by some high end departmental MFP products e Handles on drawers can now be gripped from above and below making reloading easier Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAL YORI Ricoh Aficio MP1350 Above Tandem 2 x 1 000 sheet paper feed unit with one side loaded and one side being reloaded Right Large capacity tray loaded with letter sized colored card stock ie Tray Paper Settings e The well designed paper guide adjustment system al lows users to quickly and accurately change media types and guides in a multi user mixed workflow envi ronment e The tray settings feature displays an overview of all pa per drawer pre defined settings WHAT WE WOULD LIKE TO SEE e Support for coated stocks would allow the device to be used for overprinting pre printed offset shell template sheets 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BER
67. ld informa tion Take the example of a paralegal scanning a case file The file could well contain both letter and legal sized docu ments requiring a mixed media capability This feature can drop the scan productivity on some devices by as much as 80 percent as the extra step of manually check ing each page for size becomes part of the process The case file also includes both plain text pages and acci dent scene photographs The text pages are best cap tured using Text or Text Photo mode However the acci dent scene photograph is best scanned using the Photo mode which captures the halftone detail to a much better degree Most devices do not allow users to switch be tween different modes in mid scan session The photograph also poses another problem in that the paralegal does not want to run the risk of damaging the photograph by feeding it through the document feeder The paralegal would prefer instead to use the glass platen scanner This again is not possible on some units which limit batch job build scanning to either all document feeder or all glass platen scanning Mixed Original Productivity in Scan Mode Ricoh Aficio MP1350 Batch and Mixed Media Scanning Capabilities Batch job build scanning beyond the ca Vee pacity of the document feeder Batch job build scanning incorporating both Vee document feeder and platen scans Change scan settings such as original type original size etc from scan page to scan Limited pag
68. lies that should more than adequately provide for the toughest in house printing needs Print Quality settings are fairly standard with users able to choose 600 dpi or 1 200 dpi output vector or raster graphics edge to edge printing toner save mode and true type font mode Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Setup Paper Print Quality Valid Access Watermarks _ Job Type Copies G Normal Print er B 1 Orientation Portrait v C Rotated Layout l Paper Size 1 Page per Sheet v Letter 8 5 x 11 Input Auto Tray Select Plain amp Recycled Output Duplex 2 a 2 ee Printer Default vi Off a i D Settings Ignore Application Collate Ott Multiple at Left v Setup Paper Print Quality Valid Access Watermarks Paper Selection a Document Size g CPrint On Custom Paper Size v C Zoom 10 H4 D Covers Pages Selection Se am E o gt Chaptering with Front and Back Covers Same Paper for All Pages Front Cover Back Cover Front and Back Covers Use Slip Sheet Chaptering 7 Output Chaptering with Front Cover DD Input Tray D Tray 6 Print Mode on Chapter Pages Back Cover ChapterPages Other Pages Page Number F 7 lt User Defined Pages LIST Chapter Pages Page Print Mode Tray 14 Mode 1 Interpos
69. m plex multi media jobs to be handled correctly ensuring maximum legibility of every page Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE e Direct PDF capability could be offered as a standard fea ture Direct USB memory stick print capability would provide walk up print capability in kiosk like environments where printer drivers are not available or convenient The ability to specify page ranges using the chapter mode or the ability to specify the interposer trays from the user defined page programming feature would allow entire pre printed sections to be incorporated more efficiently The ability to combine chapters and user defined pages into a single document would allow more complex docu ments to be produced 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 37 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Market Background Information In just a few years network scanning has moved from a luxury item to one of the most important functions on many MFPs Virtually all MFPs off
70. manage its information and assets An effective workflow process requires the complex integration of information de vices software and people IT managers office managers and other knowledge man agement professionals need to know which digital imaging devices would best serve their specialized workflow proc esses BERTL s services are designed around this real world framework delivering business consumers the independent analysis and insight they need to make critical decisions about digital imaging s role in their organization Independent Analysis and Insight E BERTL s reports comparative data and strategic guides look at digital imaging through the eyes of the business user The research examines not only the technical fea tures but also vertical market applications and business benefits The impact on worker productivity is a primary con cern BERTL is 100 percent independent It receives no funding from manufacturers and all product evaluations and reports are published at BERTL s own expense for its subscribers Business users worldwide trust BERTL for objective unbi ased analysis of digital imaging systems Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web
71. may be looking to manage network setup establish security for IP filter ranges apply cost control measures check supply levels and set up automated email alerts to different staff members when problems occur Due to the nature of the Web server this capability is usually limited to an individual device Many manufacturers also include a network device management fleet tool which allows for the monitoring and management of multiple devices around the network concurrently Many also provide plug ins to the most popular IT device management utilities to ensure that the maximum amount of information can be relayed from their device to the third party application Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 12 Ricoh Aficio MP1350 Ricoh s Device Management Utilities Ricoh provides a selection of device management applica tions for use with the Ricoh Aficio MP1350 and other digital imaging products in its range These include WebImageMonitor SmartDeviceMonitor WebSmartDeviceMonitor Remote WebJetAdmin Plugin Supported but with limited features BERTL analysts did not review the WebSmartDeviceMonitor Remote Fleet or HP WebJetAdmin Plug In utilities and has restricted its commentary to the first two utilities listed above with more of
72. n or highlighter using the touch screen interface would allow users to make quick ad hoc changes to a stored file before reprinting or sending Print on demand from portable media sources like USB memory sticks or SD cards is a useful feature that lets walk up users take advantage of the device in airport terminals hotel business lounges or Internet cafes 13 November 2006 Page 29 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Market Background Information Print has replaced copy as the primary method of creating output years ago To limit costs and raise integration between functions more multifunction products use a single processor board for copy print and scan functions Connectivity The vast majority of devices include Ethernet and USB connectivity out of the box some include parallel connections In addition most devices offer a selection of optional connectivity choices like Wireless 802 11b or g g is the faster preferred standard Bluetooth for connection to cell phones or PDAs and FireWire for high speed local connectivity PDLs PCL is the de facto printer description language PDL of choice provided by all suppliers Some bundle in PostScript PS while others charge for an upgrade A few manufacturers also include their own PDL which is based loosely on the old Windows GDI printing technology These Windows or GDI drivers often offer
73. ning into a single batch would allow the color dropout utility and the more bandwidth friendly black 1 bit scanning to be intertwined with higher image capture 8 bit modes for images and illustrations e Multistreaming scanning would take full advantage of the added data capture benefit offered by the color scanning capability with the lower bandwidth and greater manageability of the monochrome scan functionality 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 47 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document The Ricoh Aficio MP1350 enters a tough aggressively fought market armed with an armada of user friendly features and design attributes As mentioned at the beginning of the report the device can be considered both a high end front office device and as a production device destined for CRDs quick printers and printshops In the configuration tested during this evaluation which included the lower cost Ricoh designed controller BERTL s evaluation had been focused on the front office environment In this scenario user productivity is
74. nsmission of any portion of this document This Page 19 Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE Biometrics for either user authentication and or secure print fax queue release would provide added security The Unauthorized Copy mode would be beneficial from auto detection so documents could be blocked An email identifying the users could be sent automatically to secu rity The automatic inclusion of the User code or authentica tion stamp onto any document with unauthorized copy stamp would track the document back to the creator The Secure Print mode hides the name of jobs even when it is released and processing At present when a locked print job has been released any user can view the name of the file being processed from both the walk up queue display or from the desktop using the Web server The ability for the authorized sender to view the names of their locked secure print jobs would be more efficient than having to blindly release all jobs Users would benefit from the ability to tie in active direc tory authentication to a user specific digital certificate stored in the active directory profile for scan to email func tionality 13 November 2006 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions con
75. ntain a straight feed path Smaller originals like invoices business cards index cards etc may only get captured and fed through the scanner by one set of friction rollers which can result in more crooked mis feeds and jams There is a Perfect Weight The flexibility resistance and other physical factors of standard office grade paper make it the ideal medium for high speed scanning As paper weights get further away from the ideal such as thin delicate newspaper or heavy purchase warranty registration card so do the incidences of mis feeds Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 BERTL Tests Span Real World Situations To see how scanner feed mechanisms handle the wide range of possible media types BERTL analysts stack the feeder with a wide range of media types and report on how each original type is handled Original Handling Results scanned at 200dpi monochrome setting 67 lb Cover Stock Registration Cards Fed Successfully Yellow Pages newspaper grade media Fed Successfully Magazine with heavy glossy cover and 20 lb glossy coated insi
76. o reprint multiple secure locked documents in a single step from the touch screen control panel while some competi tors force one by one selection e Secure scan transmission with encrypted PDF capability prevents intercepted scan to operations from being opened and deciphered e Advanced levels of permission for documents stored on the document server and attachments sent in Scan mode includes read write levels and the ability to deliver a low resolution save only version e Up to 10 individual IPP users can be set up providing secured remote printing capability for remote users e SNMP v3 IPv6 support protocol port lockdown and IP filtering Support reduce opportunities for would be hack ers to gain access to the network through the MFP e With the Background Numbering in Copy mode unique copies of confidential documents distributed at meetings can be signed out to each participant Document leaks are then easy to trace back to the original recipient e The Unauthorized Copy mode within the print driver al lows printed documents to be produced with a back ground that generates a security notice when copied Set up is similar to creating a watermark e To speed up authentication Ricoh has included a Login Logout button on the control panel Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further tra
77. o 6 alphanumeric a 2 4 7 0 9 characters File Hame affidavit termpla Up to 16 characters except double quotation marks Password Sac 4 6 digit numbers User Mame paralegal 1 Up to 16 characters except double quotation marks 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 27 Print On Demand Ricoh Aficio MP1350 Document Server from Web Browser Document Server Braa O Desktop users can view stored documents using the WebImageMonitor and can search documents by file user Jer Bo sent LG jonkie Ge to hal gt gt name or by date stored sate OS ey m gt 7102 OS re Co Dipiry Items 10 Blais Tote Filme iA Selected Filme 2 PaNowey Uertoeey Comer Enowey CFDA 2006 sport Afters Temple E Tet Hestenes Eater Panning D Dov Bree 2am Downed ror Tier Download POP Tire Downiosd roy Dowakas ror TIPP Domisi ror Tor a DE Es ean S a Tar Newser Peay a Afd Terrels Desktop users can print one or more jobs taking advan tage of the full printing function
78. o responsibility for any inaccuracies or omissions contained in this document Original Handling Capabilities While scanning speeds and duty volumes may be based upon perfect standard letter sized office grade laser printer paper there is a much wider range of media substrates commonly used and handled in the world every day Coated Surfaces Help Printing But Hinder Scanning Friction rollers which grip and guide originals through the document feeder work very well on standard fibrous office paper Now consider the account department administra tor who scans hundreds of multi part purchase orders printed on carbonless paper or a customer service depart ment processing customer correspondents using coated inkjet paper Both media supplies include a chemical sur face layer that aids printing but reduces friction that make rollers slip and mis feed Damaged Originals Can Create Rejections Perfectly crisp flat edges are an ideal medium to feed through a document feeder Now consider the paralegal processing discovery documents complete with ripped out corners left after staple removal or torn punch holes Some scanner mechanisms are designed to shutdown at the merest detection of imperfection to avoid jamming risks while others battle through with more forgiving fed mechanisms that adjust to less than perfect conditions Size Matters Most scanner units include multiple friction rollers which share the workload and mai
79. oduction devices much more expensive than the Ricoh Aficio MP1350 and solid black was not as rich But for those producing work in a general office these image quality issues will not play a part and may not even be noticed Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 RAVIOLI MEZZALLUNA ALLA PUTTANESCA HALF MOON SHAPED RAVIOL IN A SPICY TOMATO SAL ma WiTH CAPERS OLIVES ANCHOVY amp CHILIS 16 50 Above High resolution PDF Below High resolution digital camera picture Both images scanned at 600dpi and reproduced at 100 percent Shading and fine line text sample test patterns 15 Black 100 Black TT B i B E l l ES 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 36 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WHAT WE LIKED e The powerful print processor and large memory re sources enable the device to power through print work flows and large files e Highly featured drivers deliver a wide range of document production capabilities e The user fri
80. of paramount importance closely followed by ease of use and workflow flexibility A unit of this type in the front office will be expected to be everything to everyone handling the walk up and desktop digital imaging demands of in many instances multiple departments The Ricoh Aficio MP1350 is admirably equipped to take on this demanding environment with a heady selection of finishing options a large full color interface for fast accurate data and job entry plus class leading Web server technology and print on demand capabilities Scanning already a strong point on the previous generation of Ricoh departmental MFPs has been taken to the next level with color scanning and advanced PDF encryption and compression capabilities This further expands the scanning capabilities of the device and ensures fast efficient and successful scanning New features also include the Preview mode allowing users to check scan images before they are sent to their final destination Another new feature that BERTL appreciated seeing make an entrance onto Ricoh s headliner MFP products was the scan to URL function This allows users to use email as the address medium rather than trying to find a SMB or FTP route but not send large files across to the mail server which could create bottlenecks or worse still get rejected for being over the threshold that the IT administrator set up for the mail server This is even more important when you consider the file
81. on demand This is a factor that shows as soon as you start to use the feature Documents can be stored in any of the four core functions of the device Copy Print Document Server and Scan The Copy and Print modes store documents in a proprietary image format that allow the files to be reprinted at the device The documents cannot be forwarded or scanned to other destinations unless they are converted from the proprietary file format with Ricoh s file format converter Scan however stores documents in industry standard TIFF and PDF that allows the files to be forwarded instantly either by a walk up user or a desktop user This valuable feature allows commonly used large documents to be sent out without the user having to reprocess the document This saves time and money Documents can be stored with 1 a generic name generated by an automated naming convention by the device itself 2 a name entered by the user at the time of saving using the QWERTY keypad Files stored on Document Server can also be renamed at any time after storage using the Web Image Server or DeskTopBinder utilities Documents can also be stored with a user name further aiding the search process Users are unable to store documents with finishing attributes within Document Server Instead they must add the finishing features to the job when they choose to reprint the file Documents can be viewed and reprinted using the large color touch screen or can be viewe
82. otify CI Notify Paper Tray Eror Cl Notify M Notify Cl Notify CI Notify Output Tray Full MNotify Cl Notify JNotify Notify Unit Connection Eror J Notify C Notify Notify Notify Duplex Unit Error LI Notify D Notify ClNotiy M Notify Document Server Memory Full Cl Notify H Notify CINotify Notify Job Log Management Sob History Bruma E R The job log can be viewed from the WeblmageMonitor and from the touch screen The job directory is split into A z F a ind amp lems 10 Copy Print and Document Server remote scan directo a a ries This is a useful split which allows managers to view Dopu mpr Septet E Eee nein device dynamics and likely cost structure a ee covet O _ amp 367 scent paral wth cokes maga pdf Completed 6 1 8 325 paral TimeShoet Tempinde sit Completed t 1 f 44 prtmnert pect pif Completed wn i 5 103 paw ponsen mpor pif Canceled i a 300 pad Ricoh VI Status pal Completed 3 1 i Mens pat Completed 2 1 ly Back Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 17 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BE
83. over the sectors storing data usually multiple times The CC test relates to how data is deleted from a device s hard drive after being used It is carried out by a government approved test facil ity Many manufacturers get this certification to satisfy gov ernment security requirements and it is a requisite for many government agencies and contractors Most MFP devices pass evaluation assurance level EAL 2 with some aiming higher at EAL 3 The higher the level and the more extensive the testing the more secure the security features are deemed Controlling Access One of the keys to security is limiting the initial access to the device both remotely and at the device itself TCP IP and MAC filtering allow the administrator to limit remote access to the device MAC filtering is more secure The TCP IP address can be copied but the MAC address is a fixed specification that cannot be changed IPv6 is now becoming commonplace on network devices IPv6 makes it harder to crack or hack into a PC address range by making the address more complex Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 Security Features Summary Removable Hard Drive Optional coon IP Filtering Standard IPv4 and 6 Network authentication is now available on nearly every MFP and printer forcing users to enter a user name and password before access to the device is granted Most devices can verify a user by linking to Windows Exchan
84. parison Ricoh Aficio MP1350 n Word a E A Output Time Comparison Between PCL and PostScript BPCL m PFost cript BRPCS 4 page 11 x17 Quick Reference pamplet printed in booklet layout 9 7 page PDF instruction manual printed in simplex 33 page graphic intensive Publisher file 36 page government forms based Word document 69 page graphic intensive PowerPoint presentation 3 page text based PowerPoint Presentation 2 page high resolution PDF b page medium resolution PDF 16 page magazine PDF 50 page text based PDF Extract of Sarbanes Oxley Act Copyright 2006 MCA Internet LLC dba BERTL Time to Completion in Seconds 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 31 Batch Printing Market Background Information While single job printing may show up minor productivity advantages between devices and stacking up a selection or arbitrary print file and releasing them all at once may give an impression of processing ability it is the end user that will u
85. per source configuration Standard paper trays typically are universal or adjustable trays that can accommodate a wide range of paper supplies Paper upgrade options on some devices include additional universal trays or a high capacity tandem drawer A tandem drawer maximizes letter capacity by accommodating dual stacks of paper side by side However larger sized paper supplies cannot be loaded To raise capacity even further some units can be equipped with a side mounted large capacity unit These trays are usually limited to letter sized paper supplies only Size Letter size paper is used in the majority of day to day business operations Legal and financial documents often are printed on the longer legal 8 5 x 14 stock size However some environments also rely heavily on the larger ledger sizes for printing soreadsheets schematics Copyright 2006 MCA Internet LLC dba BERTL EXCEPTIONAL A ik All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Ricoh Aficio MP1350 Paper Handling Input Features Summa
86. rmat Any reproduction of trademarks is strictly 2 4 aia TONAL prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document kiki Print Productivity The print productivity results for the Ricoh Aficio MP1350 highlighted some opportunities for maximizing productivity and reducing network bandwidth through intelligent driver selection On PDF documents the PCL driver faired badly compared to both the PostScript and RPCS drivers in both output speed and network bandwidth The one exception to this PDF workflow was the PDF quick reference document which was printed in booklet format with PCL This proved to be more efficient than RPCS and with PostScript not in the picture due to it not possessing an imposition feature On Microsoft Office applications PCL faired better with lower bandwidth than PostScript across Word Publisher and PowerPoint yet it still fell behind in output productivity albeit more marginal RPCS again proved to be the most attractive proposition in productivity terms especially on the graphically intensive Publisher file The PCL struggled to output and PostScript failed This resulted in resetting the print job upon delivery at the device upon multiple attempts With its higher functionality and now manageable bandwidth the processing power and productivity of RPCS makes it a very compelling PDL to standardize for the Ricoh Aficio MP1350 Bandwidth Com
87. ry 3 000 sheets 8 050 sheets 500 sheets Maximum Paper Size bypass 13 x 18 Maximum Paper Size x main trays e Min Max Paper Weight bypass 16 lb Bond 110 Ib Index Min Max Paper Weight main trays 16 lb Bond 110 Ib Index design layouts plans and for copying books or magazines Standard Paper Capacity Maximum Paper Capacity Bypass Tray Capacity Save Service Click Charges Users with front office devices usually get charged a service click as part of the lease agreement This click doubles when printing on ledger paper However due to their large volumes production environments often pay the same click charge for ledger as they do letter For that reason many production departments print two letter documents onto one ledger sized paper and guillotine the sets offline This reduces service costs by as much as 50 percent As such many production buyers will be looking for high ledger capacity units to maximize this opportunity 13 November 2006 Page 5 Reloading Paper Supplies The main tandem unit on the device is easy to reload with users dropping in up to two reams of media into each side of the unit with ease BERTL analysts were impressed by the build and design of the universal drawers in the LCT modules They were sol idly constructed and easy to use and refill To adjust in one direction the long edge users release a locking lever found to the right of the metal paper guide Once rel
88. sers can also view the jobs in progress and can view a time et of completion Job lists were divided into copy document server and printer However users could also display the entire job queue as a Above Queue monitoring from the desktop single list by choosing Job Order which now Below Job monitoring from the walk up touch screen displayed the queue with all functions in their processing order We were pleased to see that users could select and delete multiple jobs in a single step a fea ture that some devices do not offer instead of forcing administrators to delete surplus jobs one at a time when bottlenecks occur i Figtine Opu Guat Tehase tig he Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This Page 14 document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Device Management Security Settings Extensive security measures available for the Ricoh Aficio MP1350 can all be administered using the WebImageMonitor Administrators and IT support staff have a fast intuitive method to safeguard
89. sesecsseccesseereessenes 43 Mixed Media and Batch Scanning sscciccteiientateceecucatentamereiec 44 Original Handling Capabilities ae neo eeee 45 GOT ETO E E ene ere meen eee 46 oe E E ra a EAA EANA TAR 47 What We Would Like to S cccccseesecceeeeseeeeeeeeeeeeeeseaeeeees 47 E E aar A A E E 48 ADON DER TE vison estate seeorsteei sit mere E 49 Copyright 2006 MCA Internet LLC dba BERTL Ricoh Aficio MP1350 13 November 2006 All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Page 3 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document At 135 ppm Ricoh s new Aficio MP1350 adds a further 30 ppm to Ricoh s high volume production top speed Ricoh users will recognize the MP1350 as being similar in build and stature as the Aficio 2105 which was the third generation Ricoh production MFP While the 1st and 2nd generation light production products showed jumps in functionality feature set and production capabilities since the introduction of the Aficio 850 many years ago the MP1350 in BERTL s opinion is the biggest single generation advance in Ricoh s light
90. stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 amp RICOH Aficio MP 1350 RPCS Printing Preferences Custom Setting name Government Report Duplex Paper saving 2 Government Report Affidavit Paper savii t i gt Paper Source tray Original onentation Auto Tray Select R Portrait Eiez i Landscape Paper type PlainFecycled ba E Original size Job type Paper output tray Letter 8 1 2 w 11 r Normal Print r Finisher Shift Tray ce Printout paper size Same a orginal size Restore Defaults Printer Configuration Utilities About Print Settings Print Quality Document type AC CHEE f General documents Photograph C DTP t CAD This setting is suitable for printing documents such as those created with a word processing or spreadsheet application etc Print priority User settings Change User Settings f Quality A f Speed Toner saving fi m Y a Print Quality Summary Restore Defaults 13 November 2006 prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 34 kk kkk RPCS Print Driver Functionality continued SNE RS SS ee To change a custom setting users select the Change Ad Custom Settings icon on the opening screen From there they now have five tabs that can be used to build the job prof
91. strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Finisher Productivity There was minimal slowdown when workflow was switched from standard simplex to duplex or single corner sta ple modes Dual stapling added a slight delay with saddle stitch adding a further delay but neither should be re garded as significant and are better than the results we have seen from some competing units The Z fold fea ture had a significant effect on through ledger engine speed which dropped by 42 percent 13 November 2006 Page 7 WHAT WE LIKED e Extensive finishing options offer front office buyers a wealth of inline finishing capabilities plus easy one step production ready for offline bindery e The inline GBC StreamPunch Ill option offers a great way to reduce printing footprint and costs versus a dedi cated offline punch unit e The dual 200 sheet cover inserter allows pre printed ma terials such as color covers delicate materials and other sources into a document This bypasses the high tem perature fusing unit The added ability to incorporate these preprinted stocks anywhere in the document versus being limited to covers only as found on some rival units further extends the range of documents that the device offers users in contrast to rival devices e The Z fold option allows ledger sized documents to be folded and bound into a letter sized document
92. sually be the greatest factor in the time from print required to print in hand One such example of where a typical print function can see enormous set up differences from device to device is in the area surrounding batch print workflow Batch printing is where a user is faced with multiple files which needs to be treated as a single entity There are two main scenarios for this 1 Multiple authors contributing to a single document 2 Creating collated sets comprised of multiple individual documents In the first instance the administrator editor project leader etc may need to combine a selection of documents possibly created in a variety of file types together in order to apply a common finishing attribute They may also want to incorporate page numbering watermarking or other formatting option to the overall document In the second instance a marketing executive construction project coordinator school teacher or training supervisor tasked with compiling entire folders of information wants entire sets stacked ready for insertion into the folder or courier envelope ready for distribution They may want separate finishing different media supplies or print attributes on a document by document basis so that each lesson plan or press release is stapled individually or building plans are in one color plumbing plans in another and electrical plans in another These workflow scenarios put MFPs and printers to task
93. tained in this document Accessibility Market Background Information In the U S Section 508 legislation prohibits government agencies from pur chasing devices that are not accessible to those with physical impairments For this reason and the corporate world s increased focus on delivering a better work envi ronment for all user friendly features for physically impaired users are considered more often Common design features include tilting control panels which give wheelchair bound users a better view of the screen and larger display options for those with impaired vision Voice navigation and Braille also are becoming increasingly popular Easy access to the paper path for jam removal or front access to toner supplies make a de vice more user friendly to all User Accessibility to Device Controls WHAT WE LIKED Despite having a top mounted panel on a swivel stand access to the wheelchair user was good with easy ac e Paper refilling was easily achieved from all sources cess and viewing of the touch screen and hard key panel e Touch screen was easy to see with large icons making Ricoh also includes a simplified display option where only navigation easy the major features are displayed as large icons for easier use by the visually impaired e The simplified display made using the touch screen interface easier for the visually impaired User Accessibility for Paper Refilling Paper refilling was easy for a w
94. tch Printing Solutions Ricoh has gotten closer to the perfect four batch capability wish list than ever before with only the finishing on a job by job basis now alluding them To achieve the first two batch workflows such as combining multiple jobs into one document users can choose two different workflows The first is through the RPCS drive only and involves sending jobs via the Job Binding feature to DeskTopBinder From there files can be merged and resubmitted to print with finishing as required This approach however does not satisfy batch workflow three where individual jobs are to be printed individually in collated format To do this users must send jobs to the Document Server This can be achieved in the PCL PostScript and RPCS drivers Once stored users both from the desktop and the walk up interface can select multiple jobs and submit them to print either as a combined job i e like the DeskTop Binder workflow discussed above or as individual collated jobs However users are still unable to set up the device to add finishing on a job by job basis BERTL analysts even tried defaulting the device to staple output and the device still removed the finishing functionality 13 November 2006 Page 32 EXCEPTIONAL AAAA PCL6 Print Driver Functionality The PCL6 driver has a familiar look and feel following industry standard layout and design The Setup tab provides the main print functional
95. the table illustrates Text Photo mode did not fair as cludes multiple fonts font colors and font sizes the Text well in either the 200 dpi or 300 dpi mode test patterns mode delivered an image that required considerably less user intervention after the initial OCR read evaluation had That being said the most important figures to look for in been carried out especially at the lower 200 dpi resolu general office OCR are the 10 point Times New Roman tion and Arial fonts in black that are the most frequently used font styles in day to day correspondence In both of these The level of accuracy at 200 dpi Text mode was good with font settings the Ricoh Aficio MP1350 delivered a perfect 6 point reporting a 90 percent accuracy rate at all four 100 percent OCR conversion with only 200dpi text photo scan test settings with a clean 100 percent conversion at 8 failing to hit the same 100 accuracy on blue and red point fonts The 300 dpi Text mode delivered as expected even bet ter results with 6 point achieving a 100 percent accuracy rating with even 4 point reaching over 60 accuracy rat ing The Effect of Scan Resolution on OCR Accuracy Evaluation B2O00dpi text OU0dpi text phota E 300dp text B 300d text phota T a E a D O 40 50 60 70 a0 90 ee 20 30 Percentage of words processed correctly with no human intervention Copyright 2006 MCA Internet LLC dba BERTL 13 November 2006 All Rights Reserved The license under
96. tories faster than some rival devices Copyright 2006 MCA Internet LLC dba BERTL All Rights Reserved The license under which this document is made available and applicable law prohibit any reproduction or further transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly Ricoh Aficio MP1350 WHAT WE WOULD LIKE TO SEE The ability to create personal folders within the Document Server rather than using the flat storage design would aid in organization Productivity would be increased by adding the ability to create collated batch jobs from Document Server where a selection of documents are printed as a batch set but are treated as individual pieces that should be finished in isolation The ability to include finishing and document production attributes to the file during save removes the time consuming need for users to enter finishing details every time a job is reprinted Documents stored on the Document Server from the Print or Copy functions must be pulled to the desktop using the File Convert utility and it must be resaved and resubmitted prior to being scanned to different destinations The ability to directly route copy and print stored documents to scan destinations would add functionality Editing capabilities such as touch up text addition redactio
97. trictly g LEX C PTIONAL prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document WINK Market Background Information Ever since MFPs started including hard drives manufacturers have looked for ways to offer more and more on demand document facilities The most basic is the ability to store a document on the device for instant reprinting from the walk up interface Vir tually all manufacturers offer this level of print on demand capability Most allow users to store copy and print Some also include scan and fax documents into the mix Are All Documents the Same The way different document function types are stored and the way in which they can be reused at a later date create some issues due to the file format in which the function operates Copy is usually done in a compressed proprie tary format fax in TIFF and scan in TIFF PDF or JPEG as selected by the user When users look to reuse the files they are often limited to the same function as it was created in Do All Devices Offer the Same Capabilities There is much differentiation between products and manu facturers in this area Those interested in print on demand should look carefully at the functionality offered by each manufacturer Areas of differentiation include the range of finishing or out put control the user can place upon a reprint on demand job whether more than one stored job can be comb
98. ulti stage process used previously Currently there is great differentiation in the field of scanning as manufacturers continue to develop this aspect of the device Watch for more image enhancement and workflow capabilities to become commonplace as scanning continues to pick up the pace as a dominant factor 13 November 2006 Page 38 Scan to Email Ricoh s scan to email function is feature rich Users start by choosing the destinations through the device address book by dynamic searching of corporate shared address books or by manual entry at the touch screen The large touch screen makes the entry of email addresses on the fly faster and more accurate than many competing sys tems with smaller monochrome alternatives Figure 2 Once the destinations have been selected the email can be personalized through the addition of a preset or man ual message or subject line A sender name and receipt can be set up at this time This ensures that the email is recognized by the recipient as being genuine and does not get lost in the system Users can select from a wide range of scan settings in cluding resolutions from 100 dpi to 600 dpi batch and multi size scanning and original size Figure 3 On the File Name Type panel users specify a file name rather than use the unique file identifier The file type op tions include TIFF and PDF Users can also choose be tween standard PDF or a High Compression PDF Figure 4
99. um Copy Speed First Copy Out Time Document Feeder Type No of Copy Job Programs Customizable One touch Buttons on Home Screen 25 400 Date Time Watermark Set Numbering Overlay Bates Max Min Zoom Ratio Cover Insertion Sheet Insertion Page Stamp Options My Copier MFP design is moving away from proprietary closed systems and is embracing open architecture and IT standards like NET and Java This opens the door to greater flexibility in the way the walk up experience can be tailored to each user Coupled to this ability is the growing need to account for all device usage for security compliance or cost considerations These two trends can result in a My Copier type experience where each user is greeted with their favorite settings when logging in 13 November 2006 Page 21 WHAT WE LIKED The user friendly interface provides both experienced and novice users with a quick and easy method to build copy jobs with many of the most commonly used features on the opening screen In addition up to six unique one touch buttons bring common applications within a single finger press Mixed size original scanning mode suffered from a much lower slow down compared to default auto size detect than some competing units Image quality was to a high level for general office work across a wide range of document types with even mid grayscales reproduced to a good level We liked the extensive bat
100. urther transmission of any portion of this document This document may only be viewed electronically through the www BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Page 11 Market Background Information An efficient device management backbone is needed to take maximum advantage of the feature set within a device be it a printer fax scanner or multi functional product Device management is commonly supported through a Web server on the device controller This Web server is accessed using any desktop Internet browser The user simply enters the IP address of the device into the URL address line General Office Users Administrators and office users have different management and monitoring needs End users want to know if a device is capable of handling a job supply levels and a list of jobs already committed to print For MFPs with document storage and communications capabilities end users also need desktop management of print on demand stored document viewing to check print on demand files or incoming faxes and for the more advanced the creation of scan to email or scan to file destination templates Administrators An office or network manager looks for greater control over the device functionality and setup without leaving their desk They
101. w BERTL com Web site and may not be stored in electronic or hard copy format Any reproduction of trademarks is strictly prohibited BERTL accepts no responsibility for any inaccuracies or omissions contained in this document Image Quality Image quality across a wide range of print jobs and file formats on the Ricoh Aficio MP1350 was at a very good standard satisfying the needs of office users across a very wide range of document types Grayscales were reproduced to a very high standard with contrast maintained in dark areas and good differentiation of subtle colors such as the foliage and grapes The texture of the grape skin was very realistic with good texture and smooth interpretation of color gradations There was only minor stepping in some of the grayscale sliding scale that we have seen on some other devices and 25 percent grayscale was clearly visible Fonts and fine lines were reproduced to a high standard and registration was tight from page to page and from back to front There was a little breakup on fine scripts printed in reverse mode i e white text on black background at lower font sizes Solid areas of shade showed only minor banding a common problem shared by all laser photosensitive equipment The banding was much less noticeable than we have seen on some rival units and would not be regarded by the reader as poor quality output The reproduction of stepped 1 10 and 90 100 grayscales was not as smooth as pr

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