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Q-See QX628 Technical Manual

1. Click OK button enter temporarily schedule click Cancel button return staff s schedule window First definite schedule time range select staff if you want to select a lot of staffs can press Ctrl key 34 simultaneously click staff or use all selected button then click on add period time button select to add period time on the window of adding period time and what day or how many is to add The operation method is the same in shift management to add period time click save temporarily schedule button to save temporarily schedule or click cancel to cancel the action Temporarily schedule is superior to shift schedule Print staff ought on duty time Click print staff ought on duty time button It can print all selected staffs work hours which is in definition period time Cancel temporarily shift Click cancel temporarily button cancel data of selected staffs in definition period time back to normal work hours Alter shift To handel verious regular change shift is a software s strong function Here illustrate change shift method with four shifts three times change a week example there are A B C D four shifts work hours schedule is divided into morning shift day shift night shift three period time the application beginning date is 1 As before instruction finish the operation the following window appears hht Timet athe Pel aid priarte ee cs
2. koek bir eek af Rr diuto sazign timetabia f Epin i By Timetable Hust CAn Must Ou LeaH Lie lor Au aie O fille no Cin Alles ra Cue agh 0 25 Hours fe Aliendance Scie fe Cous OT Usad Herek bie fet Holes fa Rente foe OT ae rea e OO 31 12 2998 hied mad The method of attendance account and statistics is similar to the method of attendance setup it is only that there increase optional which the over time has to be registered and examined in the option all over time must be registered and examined otherwise the over time will be free A current shift list indicate the staff on duty scheduler the box show that the staff shift include beginning stopping date and shift name if need to modify the staff shift first select the shift item in the current shift list it will turn blue then click on button cancel the current shift after this click on button add a new shift the window is following 17 sk Er TERE n Sells and ed ansa REAT EO wia Tia Haas F a Ta mm mm Select a new shift from shift that has setup definition starting and stopping date click on confirm button to confirm action click on cancel button to cancel operation return attendance setup window While staffs shift in normal work hours you can add a lot of item of schedule E g Starting date stopping date shift 03 3 1 03 5 30 spring 03 6 1 03 9 1 summer Ensplovist attetdance opt
3. 1 enter attendance setting under staff maintenance cancel valid attendance 2 set up a period time of unnecessary to check in out produce a schedule the schedule is used to account with staff OK 15 Why cannot I add new schedule in shift management Answer the program has to set up time period of shift and then can set up schedule please see the time period of shift is set or it s not 89 6 Contact Information See Digital Peripheral Solutions Inc Mailing Address Digital Peripheral Solutions Inc 8015 E Crystal Dr Anaheim CA 92807 Phone Company Toll Free 877 998 3440 OR 714 998 3440 Technical Support 877 998 3440 Fax 714 998 3509 Email Sales Department sales dpsi usa com Technical Support ts dpsi usa com Customer Service cs dpsi usa com 90
4. Ace bp times F Rard aic Symb ln repori fT f Count tolere Utilize the tool bar to add delete and modify leave style as well as utilize account rule to set leave record rule not only set to control leave give up or count but also set the symbol in record list 3 1 10 Attendance rule Select maintenance setup menu click attendance rules option and this window will pop up 37 Formulate attendance checking rule X Basic settings Calculation Statistic items Unit name Fingerprint Attendance System Abbreviation Fingerprint Shift expands two days From Monday start a week 1st day shift C 2nd dav shift From fi start a month i The longest time zone under EED mins The shortest time zone exceed 140 mi mins Least minutes of shift interval 19 ming Out State OT State Ignore the state C Ignore the state As dut As DT directly C As Business Out f Audit it f Audit it uff Uk x Cancel A setup interface consists of three label pages first see the base content of label page It is required to set the beginning day for each week or the beginning date for each month Some companies calculate their attendance record from Sunday and other from the 26th after these setup it is convenience for calculation to select time If a shift expires 0 00 it should be defined which workday this shift belong to How many minutes are the max shift period time not more than
5. DEI al 2 1730 Dn Dai Tira IE N ET 1E IG DE We me Of Coty Tore 17 30 Pa n Laie TreMeel a mie Oo td 14 oo eran 13 15 RATTI TERE 115 Erdraln Wal EE mT 40 TE Barano Dt 141 16 18 mn 14 1818 Esdra Dt HI N HD Wn EE ma Count an Wedd BO AN EE in EF Haai OM 1h TE im ad 1h E Mint Id H n 173 a IT an LI Staff work hours schedule list Monka shift Day shift gn shift From schedule list the regular are fund cycle of all staff work hour is four day So A B C D four shifts s four day work hours is divided into four shifts Other shift follow the instruction 3 1 8 Holiday list On the statutory holidays staff will take a rest or vacation with related rules of law Then it is required to adjust some setting of the attendance system Select holiday list sub item under of maintenance setup to open the window of holiday maintenance D x a a e al l sl Holiday Name Holiday Time Holiday Length National Day 2003 10 1 Lay labor day 2003 5 1 36 Utilize holiday list maintenance tool bar to construction holiday It is need to set holiday s name holiday dates and holiday lengths 3 1 9 Leave style setting Click leaving setting in down drag menu the following window Pop Up Fat aldie he faecal Laser ase Leava Class Mama Ore m Stasica rule Min uni Fownd o control fio Round down tl 1 Roundoff Hou Roundup
6. data remaining in the current system overlap with the data that will import errors will appear when importing data and data s importing speed will slow down Click versions1 2 or version 1 2xbutton and a file manager will pop up Enter the path and file name of the database to import and click Open the system will import data automatically If your database is SQL Server database you can click button to begin settings For detailed information please refer to Database Setup After importing data click to go back to the main menu 3 4 6 Export attendance data This function is mainly used to back up all attendance data in the current attendance system or clock in data click this command on the menu and the following operation window will pop up 76 Export to Databases Link Database 1 Export to files it can export four file style secret attendance data abt attendance check in data txt back up attendance data attbackup mdb and attendance system database file mdb click button a file manger menu will pop up confirm the path and file name for the back file and click open 2 Export to databases This option means to back up all data such as staff information shift information and clock in record to a database file Click quickly selects database file button and you will open a file manger menu Confirm the path and file name for the back up and click open If your database is SQL Server da
7. How many minutes 1s the min shift period time not fewer than In order to determine attendance status verify record correctly suit intellect schedule to demand so that the valid attendance time 1s not litter a few minute Otherwise the system will determine record as invalid E g an interval of five minute there is valid record at8 10 so among 8 10 between 8 15 record is invalid it is only valid record after 8 15 38 Leaving status there are four methods be select to handle leaving status Neglect attendance status this status is neglected while attendance statistic handle Normal leaving status this out status is sided normal out On Business leaving status this status is sided on business out To examine make verify for record by hand examine staff whether go out Over time status the over time consist of counting over time not counting over time leader allowing and count over time three status Neglect attendance status attendance statistic does not count over time Count over time directly over time does not need to examine count it directly Examine make to verify for record by hand in order to examine whether staffs have over time Examine operation is sub item which attendance abnormal require and record list other abnormal require 2 click attendance count patinas label attendance account window appear it is following 39 Formulate attendance checking rule I x Basic
8. Remove button and the select employees will leave your department leave their posts After operations click Close button or to return to Windows 3 1 3 Staff maintenance Select the maintenance setup click staff maintenance item open staff list within this window maintenance staff s various information and attendance setting e gekreer N The upper half of the window of Staff List is a list of employees and the lower half is designed to select and set staff s varied information The lower half is paginated to two pages click the pagination label on the bottom enter different pages Operations can be conducted on different pages Among staff s varied information items the two Name and Attendance No must be filled in and the others are optional Add New Staff Press button to add a new Staff Select the department this employee belongs to enter his her name and attendance No make this mark and then press Save button 1 Add batch staffs when some departments enroll a lot of staff you can use this function to add staffs cut down operator work 10 E g the bill department adds a lot of staffs first select department click on the add batch staffs buttons the adding batch staffs window appears If there are not staffs in this department the following appear Add a batched emy EE If there are staffs in the department the following appear 11
9. any schedule Sik Hut ale schedule to every da partire as l defeat echecule Chk Fed k In commi Fit operation d d 29 On the window the system prompt that it will add named day a period time and named normal shift a shift because before we selected method that is twice attendance in a day system will increase two new period time each is A M and P M There are three option on the window according to need to select and then click on finish button complete setup If selected open period time maintenance window to detail setting click on finish enter period time maintenance window 3 1 6 Shift management Select maintenance setting menu click shift management sub item and then you can enter shift menu with the following window re ED EL ME all E 1E 18 20 2224 Management Utilize Shift Management Tool Bar to add cancel modify shift Under the status of adding or modifying shifts when V button is valid you may Add Modify Delete Shift Time Periods The shift name can t be repeated and all the fields in the form can t be empty Application Beginning Date is in the form of yyyy mm dd for example NO vember the 15 2003 1s recorded as 2003 10 15 and March the 6 2003 is recorded as 2003 03 06 30 Shift cycling periodicity periodicity count periodicity unit Periodicity unit consist of day week months Can set empty shift that is no no
10. create the serial number range from 106 to118 input 6 to from box import 18 to box the symbol wide is 2 but from 6to9 wide is one figure At this the system will add zero automatically Click on the confirm button add staffs and click on the abandon button return the staff interface 3 Modify staff Employees attendance NO or name modified Press a button enter new data in the corresponding input box and then press Save button 4 Transfer Employee Click Transfer Employee button to transfer employees from one department to another department and this dialog box will come forth 13 Employee Transfer x Please choose a department In the box of Fold Department select the department to add new employees in and press OK to transfer the employee or Cancel to cancel this action Staff Leaving Posts Some employees may remain in the company but don t belong to any department which is similar to the currently quite popularized lay off phenomenon Leaving post employees can be re employed through Employ Staff in Department Management Click Staff Leaving Posts button to present this dialog box 14 Press Yes Y button to transfer the employee to a new department or press No N to abandon this action Staff resign If a current employee leaves the company all of his her records will be cleleted completely Be careful to use this function before an employee really leaves the comp
11. duty Click add period time button window will pop up Add Shift Time Period X Select shift category For this time period Select date for adding this period D aytime hd Time Rang From 02 20 To I 7 30 Record this tine period as UT OT minutes 0 ET AF OF x Cancel Select a period time that is setup in down drag menu add shift period time directly then selected date of this period time as well as selected period time whether is over time click OK button to save setup click on cancel button to give up the action Click on cancel period time button selected period time will be cancel if select cancel all period time button display all period time will be cancel 3 1 7 Arrange staff s shift Select Maintenance Setup menu click arrange staff s shift option open the window of arrange staff s shift Setup Here you can maintain data related to staff s shifts 31 alla Sri fed il UE PE il gt A A all Bi Feet 2003072 Beers Bl ao rod GP Tassi ntaaubca tania EMM EE N n ON oe Select departments and the staffs whose shifts are to be arranged If only one employee is selected in Staff s Normal Work Hours should be shown this employee s normal work hours which is in the range of shift arrangement time period Arrange depart ment staff s schedule Click Arrange department staff s schedule button to present this dialog box 32 Departmen
12. oo Round down a f Round off Workday Round up Acc by times Group by time periods If Round at Acc Group by holidays Symbol In report E x Cancel You can set statistical rules and symbols for staff leave on business coming late and leaving early etc on the pagination label Free over time over time work not registered in schedule staff attendance 1s record as free overtime Notice the system default setup only suit attendance situation which one day is divided into two period time if one day is divided into more than three parts for attendance please select all item and total them to ensure the accuracy of the calculation Group according to shift period time this item will define whether attendance record will be grouped into their corresponding shift period time For instance select all items without clock in item and group them then you will get the total of time without clock in and clock out item Accord to holiday to organize Groups according to times only count times how many times are 41 display on the record list no time After cumulate to round select this item s all time to amount which become into corresponding statistic unit then according to min unit setting rule to round Upward carry when the statistic data have point the system will make after point figure to carry upward as 1 For stance the min unit is 1 work hours so that the calculation result of 1 land 1 9 work hou
13. print 3 3 1 search print Click handle attendance on the main menu pop up menu is following Attendance Mansgereni Pregnana E Temp Supervisor 17 07 29 At Log h Current Employee s Cn Duty Staus CHE Et sebem 3 3 2 Attendance record Click attendance record sub item on the main window of require print and the following window will pop up ee ae ei Select staff define Beginning Date Time and Ending Date time and click search button selected employees attendance records during the defined time period will be shown in the display box of Search Result in the lower part of the window 56 ua 1 ana Ca Jus 1 MIRI Cda n quis Dim a i BU 1 OE 18 van Ed N 1 0019 TE PO Cita jue 1 0 75 ma an dT If you want modify the color which clock in and clock out record display double left click color signature pop up color option select color for need to save Click preview button appear following window tu Fas ME Emp s Aftandence Records mar DPE ts Se Click export button you can export searching result the operation method is the same as the operation which attendance record export Some times it because mistake operates and real situation change need to cancel modification of attendance record as this time you may utilize restore function to make it real 57 3 3 3 Current stafi s at post Status To check employees who are currently at post or n
14. settings Calculation Statistic items One workday as 420 mins Clock in over fio mins count as late Clock out over p B ming count as early Ie IF na clock in count as Absent Eo mins IY IF na clock out count as Absent feo ming J As late exceed 120 minutes count as absent W As early leave exceed fi 20 minutes count as absent After 30 mins leaving count as OT You need to set that one work hours account by minute this value should be the same with on duty hour because statistics result correct depend on the value In the setup how many minute will be record coming late after expire on duty time how many minute will be record leaving early before near off duty the definition period time must be the same with period time maintenance setup otherwise the statistics result is not correct For the clock in record how many minute means coming late of neglect work for the clock off record how many minute means leaving early or neglect work If you re coming late or leaving early exceed set minutes there will be record neglect work Can setup overtime how many minutes it exceeds clock off time so this will be record overtime 3 Click calculate item on the patinas label and following window 40 will pop up Formulate attendance checking rule f X Basic settings Calculation Statistic items Ho Crin on Leaving Post Statistical rul bin unit Round off contro
15. to duble left click or click modify button on the setup window The following dialog box wil appear 49 Add the Item of Leaving on Business 170872003 al foco 0570872003 zal 255 Type correct time into time box click OK button to save modify two methods Click create button on the operation window the pop up window is following 50 amp Add the Item of Leaving on Businessin ikd Time Range i RE ey 00 00 To 4 23 59 Please choose the leave type Siek Reason Choose the date timel leave style then type into asking leave reason click OK button to save setup click cancel button to cancel the action After saving the window as before If you want to cancel one item setup E g just set asking for leave will be canceled you can left click on the asking for leave bar which want cancel then press DEL key to cancel Or you can drag mouse cursor to end of asking for leave time when cursor become left click hold and drag mouse till all asking for leave time bar disappear by the time the caution box will appear Press yes key to cancel the setup press no key to abandon the action 51 You may utilize cancel setup to left click cancel button on the setup window after click the following prompt box appear Attendance Management Program x 2 01 08 2003 08 00 00 01 08 2003 18 00 00 Sick Do vou want to de
16. 485 so that communication is successful 2 Install and uninstall program Suggest turn off other application program before installing in order to avoid conflict in installing process Attention some software edition number maybe doesn t tally with CD real contents please allow CD installing program for standard Insert the CD into your CD ROM the CD automatically display the installing menu Welcome to the Fingerprint Attendance System 1 8 Setup Wizard Thee vd meid Fryerinl Altendance Spriem Standari Verso or HOUR Capp di I rtongip isconmended thal pou close al other appecslione you have running bele onmag Tha eil help preven any condbkziz dung he ingialiationi proceri Chek Het b caninus of Cancel to cal Sep Click on the next the window appear Linear Agreement a Piao raad the lion paria nitro bake Conan N N Pisana read tha allora ee Loe tha seed har ha Dra hap bo rea Hen mud of the grani RT Er MOLISE R LICENSE ABREEMERT FOR THE SOFTWAAE recta sand card uk Tha Ends Licee Ayen EULA a 4 bod p ipa vii athe ee oS ae ery add thee ee safe Cd a Sodas bor te aria posed ardite sees eeu Soin dees ah muy rrluda arsocied macha porte masthead and omire on sector dorurserdaan SOFT WERE PRODUCT By miair copemg ma otherness Ie hee SOFTWARE PRODUCT piu agree ba bee bead bp Da Pa kri od dai PELILA H sci do red agres ko thes bere cd bes EULA do red rete o
17. 56 Veo rl MEC ike ole aaa 56 Deore PRUE ANCE TO COL SE De Ge ie eN aas 56 3 3 3 Current staff s at post Status ii 58 3 3 4 Attendance abnormal search and record 59 FARA EA KA RR IE ER EER 71 SE RARR ME OE S 71 Aa 2 VITAL SV SUC TIN se Mie a oe Medes 72 3 4 5 Cleat obsolate datare 12 3A 4 Back Up databasis RR ese iS RR ee ESE GR ek ee AR SG GR RE De 74 34 5 Imp rt attendance CAA ask Ra GE Ee 74 3 4 6 Export attendance Gata ts es n ie se ed ee Re een SE ee 76 34 7 Log on SY SUSTAIN oe canteen metus a eale a 78 SAO Eae RE EE GE VERI RE IA EAE EG 78 4 opersting BED eise ee Gede eo Ge Ge OAT 79 4 1 CONFIRM BEGINNING DATE EXPORT DATA esse sees sees sees sees ee 79 4 2 SELECT DEPARTMENT AND EMPLOYEE ees esse see see ees ees se ee ee s1 4 3 CONFIRM BEGINNING ENDING DATE esse sees see sees ee ee ee ee ee ee ee 82 A CON EERIE DATE EE Ee OE EG EE GE Ee 82 y FIORE GALA EMPIEOYBE resti 82 4 6 DATASHEET PROCESS TOOL BAR ee sees se ee ee ee se ee ee ee ee ee ee 83 Ae SELBET DEPARTMENT SE ae ee ee Soe be Se oot oo ee ee eo se 84 4 8 TIME PERIOD MANAGEMENT eee rire nice 85 5 Common Question and ANSWEL ccccccccssccccsscccssscccsssccssscccscccceccces 87 6 Contact mformationi sius de oe GE Re ed Ge ee Ge de 90 l Necessary to know 1 1 Communication connection illustration 1 1 1 RS232 Communication RS232 communication connect with on more
18. Arld a latch ol sure se Dale of Eicher rti Firion Dies Tal Hire Tel Ararat ETE I Cip Shale x co the backup data of staffs witch select from bill department display on the left up corner if the shift and attendance setup of adding staffs are the same of selected staffs left click copy current staff shift and attendance setting select the item if there are other same words select relating to words from the selected words box Attendance NO increase accord to add batch staffs with the symbol it is easy that to add staff NO The number style that is attendance serial number E g the staff NO of this department is the figure 1 on the first so its serial number is 1 input 1 to the serial box the window display following 12 Addl a mad KT LES l ad Copy dates hom Achado Copy selected enployes sit optare and schedule Periti hekts in be copri AF He iD Ha Muroter patemi 1i Gerda Tiis ca a 1 a H orde Pager ad sad TT erge ZI Birba F alla al Disa ri aT Eer From s fo Add bh Fat risdke Da Tal Home Tal Adria ai Fl adored p Cap Side EE Pte The symbol wide That is how many figures the symbol indicate E g before the serial number is 1 Its symbol range is 3 if the serial number is 1 so its symbol wide is 2 After the symbol wide have been definite by use the from box to box to create serial number range E g
19. QS Series Products Software User Guide Ql See WWW Q SEE COM Company Toll Free 877 998 3440 OR 714 998 3440 Technical Support 877 998 3440 Contents I Necessary tOo KNOW issie ees ee Dee rie 1 1 1 COMMUNICATION CONNECTION ILLUSTRATION ccececeeecceeeseee ees 1 1 1 1 RS232 Communication ii 1 11 2 RS485 Communications aie A 1 2 Install and uninstall program sssssssececcssssesecccccsssscceccossssseeeeseosssso 3 3 Attendance administration program ssssseecccssssssscceoocssssccecoosossssee 7 iL MAINTENANCE SETUP eriin ees ee E oo ENE ee E ee 7 Jil Mamenance setp ik eh ee ee Re 7 3 12 Department Si orane ee Gn 1 Skysta mantenint EE Se Ee aa 9 Al 4 Administrator setine as ER ee ee ee ee 20 3 1 5 period time maintenance ees ee EE 25 ES KIE MANIA ele sa ED DE al 30 Dele CAPLAN Oe SASSI 31 Holdem 36 WES Eeave stye Setin n sail 37 3 1 10 Attendance rule sesse ee EE ee ee EE EE EE 37 Solel Database sempe 42 De HANDLEA TE NIDA CB es oe dia elise rode bach ee ee 46 2 1 Haiidle atten ane ss EE SOEKE Ee GEN EG Oe Ge Ne 47 3 2 2 Employee leaving on business asking for leave 47 3 2 3 handle staff forgetting to check in 53 3 2 4 Handle staff forgetting to check out 54 3 2 5 handle coming late collectively ER SEE deed caataess 54 3 2 6 handle leaving early collectively sesse sesse sees ee ee 55 ISEARCH DRINK silla
20. ancel all leaving on business will cancel all leaving on business all leaving is common leaving or handle it as real situation Setting this attendance invalid make option record status to become invalid Click attendance statistics page label appear window is following is igarri piy E i saal all el en Mase Da Fa we md tua Fai D Ej Der idas F 2 E Kar i bian io 3 efter oy ME Liri md Log mepe GS Pree bha d epee Cd dead mr Dia c Pred jie Je el hi haak WON lee Jis ad Jn Jas assi MI TEE sid N am oO n The display is statistic result list right click on display box appear menu Export Data Create report for current grid Copy datalfrom First to current Copy datalfrom current to last Columns Show all columns Hide all columns Save grid layout Load grid layout The operation method is the same as before 3 4 Data 3 4 1 Data menu Click data item on main interface the pop up menu is following 71 amp Attendance Management Program lernp Superrisor 19 14 54 E alD x Initiale System BE IL Clear Obsolete Cata ex Timetable Schedule Repon Eset system EP import AC Data Corer Export amp C Date Glo me aar TEE 3 4 2 Initial system Click initial system menu this pop up window is following Attendance Management Program xj AN Initializing the system will clear all registered data Da you want to continue Caution if confirm you re se
21. and staff and choose adding record style Set record the date and time click add to add anew clock in record When a new record has been added the add button becomes gray and invalid But it will become bright and valid again after the employee has been changed to another one or the clock out time has been changed Click the close button to close this dialog box and return to the main menu There are many select status of not only clock in and clock out but also other option in select box the window is following Append employee s forgot Clock in out x Dep OUF COMPANY Mame Huangzf 7 State Crin z 3 2 4 Handle staff forgetting to check out If one staff forgets to check out due to some special reasons this function of hand staff forgeetting to check out can be used to add a clock out record the operation process is the same with operation of to handle staff forgetting to check out see up part 3 2 5 Handle coming late collectively If part or all of the staff of one department come late with reason 54 this function can be used to modify staff clock in time click handle coming late collectively on the down drag menu and the following dialog box will pop up Handle Taming Late Leasing Barty collectively ig x ren sd od siae ar Cae ee dapatreerd consi lade ra ase aarlp rein Hd eri iiaei Berig ok kee bek ped Pare bra can ba changed and the changes ted Hoe cen be eee Gey
22. ant to select the same fields to export data you can enter a item name in the box of Predefined Items and click OK to save the selected fields in this item Next time if you want to call your previous choices select a name saved in the box of Predefined Items and click OK to enter the following window 80 Save As Ki Ei Save ir E My Documents ce File name 2002 1 dave as type Microsoft Excel File xlz Cancel Microsoft Excel Filej ls Dbase T able dbf Text File tet TAB separated Pile bet CSW File cew Hi Enter a filename for this file to save in the column of Filename select the type to save this file and then you will export the selected data to this file You can save a file in five formats Excel files Microsoft Excel File xls DBF formed database files right justified text files text files separated by TAB and text files separated by semicolons 4 2 Select Department and Employee Click the box of Department to expand its tree formed dropdown box and select the department in which the employee on official business is Click the box of Employee to stretch its dropdown box and select the employee who will leave on official business 81 4 3 Confirm Beginning Ending Date In the box of Beginning Ending Date click the box of From and click E button to select the beginning date Then click the box of To and click E button to select the end
23. any Click Staff resignbutton to present this dialog box FT ET Tr ral Bees O TE About the staff important information is input in relating page select department select staff press button add an item record type 15 information style in words row input relating material to contents then save it Af click attendance setup on the pagination label The windows will appear da Drv Lia zj ETES al hi Ara dl i jak da AL Fa Kar OT la Fear n HOER Chet Dak ht Csik Cook Chr Bp ee Zoe in By Tie Zon I har Dick In Buri rk Dui FO Diani Chek Doen Check ia ioraa paddan bg iore f Attendance valid if this item is definition the staff will be accounted and statistic attendance in accord with the attendance rule and other select item otherwise this staff doesn t attend the attendance record and record as normal on duty E g A leader of unit doesn t go to attendance but account on normal duty Over time this item by sign account the staff over time Holiday valid this item by sign the staff will have a rest on holiday if the staff is on duty be signed to over time otherwise the staff has to be on duty if the staff is off duty account to neglect work On duty check in off duty check out The setup can control if the staff have to check in or check out the setup authorize in the item is super than it in the shift 16 iene ditendanee npkinns admis F i i
24. appear as follow Export Data Create report for current grid Copy datalfrom First to current Copy datal from current to last Columns b Show all columns Hide all columns Save grid layout Load grid layout Export data the same as export data button function on the window Export Fiekds Options Pink selaci tha heks at you want to export Predefined Items Lit bf New Slate You may Exception Sane Cunan Ophore apit a Opershon name in the above Predefined chmport Prerviceus Option Choose baime in the above Fredetined ici OR Other operation is the same as to export data before 64 Establish current data record list the same as preview record list to establish current data record list function make searched attendance record as record list to export Able to list prints to export save search for in list etc operation Restore data from beginning to current position searched record result copy directly form duplicating to current position and can patch in Excel list directly Restore data from beginning to ending searched record result copy from current copying position to ending and can patch to Excel list directly Data row select item name on the searching window appearing click pop up menu is following Emp Ma Mame A ha Time State Mew State Exception Shift Operation Department N N 4 4 amp 4 4 Check show appearing word
25. are Spite B on ar OT MR An ris to cond seth be ridder or cick Back d vou mard to cares ar Enter the window it is show that you already finish all setup of installing program if you want modify the setup click back otherwise click on the install button the installing program will copy file to hard disks and write relate information after finish installing process click finish the installing process is over It is necessary that to register software in the first time beginning running the specification process to see 1 neceassary to kown 3 Attendance administration program 5 1 Maintenance setup 3 1 1 Maintenance setup Click on the handling attendance on main menu it will appear tendance Management Program Temp Supervisor Lida Data Attendance SearchjPrint learn je E E er MtLog Leo First set up database then set up holiday scheduler set up leave style and attendance rule department staff maintenance and administrator setting at the finals period time maintenance unit shift managing arrang staff shift 3 1 2 Department list Click on the department list sub item on the menu maintenance setup the windows appear Lar pee Pel Lead ga eee oraal sind amp Prompt canes department li you rasnt to di depute names vhs you need n da ia hal in rek on ia inama Wace orlo pees Fo li Di vou sint ho modiy dep
26. button select database filename A For a single computer On the window of File Manager select the database file The default file path is C Program Files Att att2000 mdb B For a network For instance three attendance checking systems are linked together with their computers labeled with Computer 1 Computer2 Computer3 44 respectively and Computer is the mainframe First set the installation directory of the attendance checking system on Computer as pool and grant Computer2 and Computer3 read write access to Computerl Database connection on Computer is pointed to the local attendance checking database and database connection on Computer2 and Computer is pointed to the database on Computer1 Thus the three machines are able to share data 2 How to connect to SQL Server If you want to use a network database first you should establish the Fingerprint Attendance Checking System database on the database server In the installation directory of this attendance checking system you can find a file with the name of sqlserver sql which is the SQL script for establishing the Fingerprint Attendance Checking System database on MicroSoft SQL Server 7 0 If you are using database servers other than MicroSoft SQL Server 7 0 please refer to this document to establish the Fingerprint Attendance Checking System database Provider Select Microsoft OLE DB Provider for SQL Server click next or connrctor to enter this following wi
27. eskreerds acing departe mubodinate relalinmzhi vra cani dag the depasire to reoi In a ness cero dep artrar nare If you want to modify a department name double left click on the department name or press F2 and type new name in the box of Department If you want to change a company name it is need to modify the attendance rule setup In adding department you first left click the superior department of the new department click on the adding department button input the name of new department in the dialog box click confirm to save In deleting department you only first left click the department selected click on the cancel department button select confirm in the display caution box OK If you want to modify a department s subordination relationship first selected the department to modify left click hold and drag the name within the new superior department Then operate according to instruction Click on the enroll staff button The following appear Empey Errore Staffs in the Employees box are those who don t belong to any department that is who have left their posts This is the same on leave no salary In the box of staffs select those employees that your department want to employ and click Add button and then those selected employees will be added into your department In the box of Our Department s Employees select those employees that will leave your department and click
28. forget the password of database how to do Answer enter maintenance and setting of management program click on the setting password of database then have no need to verify old password so can set up new password of database 4 Some time it is difficult to register or contrast in the independently attendance device how I to solve Answer in the condition there are two ways to solve one way is that put finger on front head or nose to rub some times enhance finger wet for register and contrasting two way 1s that put finger on fingerscan for more to 2 second time when attendance device appear please take away finger the method can enhance success The both ways have nothing to do can use ID code plus password to register 5 The liquid screen is too dim If it can be modifying or not Answer the liquid screen is not adjusted by user it is need that returns our company to adjust by engineer 6 How to use the business check in and business check out Answer when the staff need to go out the staff should check out on attendance device When the staffs come back select business check in 8 7 While inquire attendance record selected the highest department selected all staff why cannot see record but it s true display that saved downloading data Answer 1 it is maybe the data record time expire inquire range want to watch the origin record time must open attendance database att2000 mdb enter c
29. ft name list add selected shift If want to cancel shift where there are used period time first define period time click on button it will be canceled 19 Employee attendance options Richard leek lk foc Dut O dossi fireetable By iabe Bp Timetatte Must CAn Must CAI Lied ind he ur ker Cin OE Abaro Cut 1 dante 0 25 Hours Oor 21 12 5959 spring After set up click on OK to save setup click on Cancel to give up action return attendance setting label page Input the staff name or attendance NO in the input box of staff search bar you may input one or two character of name or attendance NO click on button to locate the employee as the first qualified one click ondi to continue search for 3 1 4 Administrator setting Click the maintenance setting sub item on the menu of administrator setting this window will pop up 20 REF Le aa EE Super Administrator Administrator a Modify Password ear Operation Purview Click on the administrator button the display is following Add Department Administrator Add Level 2 Dep Administrator Add Level 1 Dep Administrator Add Super Administrator ME Cancel Administrator Here you should choose to add a department administrator or a super administrator the department administrator can not only manage his he own staff s information but also watch his he own staff s attendance
30. heck in out list can see all origin record prove that origin attendance record is in the range which you inquire specific attention year 2 it is maybe that add a highest department after the general company name was canceled finish installing the default highest department general company can not be cancel but it is able to be modify in attendance 8 Ihave done shift why no the result of account and statistics indicate leave come late gone early Answer first enter management to check the setup shift in normal condition the name of shift corresponding right time box appear in blue color if there isn t any problem enter staff shift list watch the starting date of staff shift the starting date is before the account and statistics time range isn t it If it isn t arrange shift again fix new starting date 9 How to cancel the schedule which has been set up Answer you can ahead add a empty schedule then use the empty schedule change the schedule wich will be cancel in arranging staff enter schedule management to cancel corresponding schedule OK 10 Why the data which has been loaded down and stored record 1s litter than loaded down data Answer while loaded down and record the attendance program can determine loaded down record the repeat record will be cancel automatically the stored record will not be store again 11 Why the loaded record appear but cannot find it while inquire Answer confirm t
31. ime range you inquire is accord with attendance time of loaded record or it s not can watch attendance record day month year after loaded down record or open database att2000 mdb enter check in out scheduler can see all origin record confirm time of attendance origin record is among the range of inquire pay attention 88 years record specifically some independence equipment set time is not real result in attendance record time isn t correct 12 Why I attendance normally but it is show I stay away from work without leave or good reason Answer examine your period time setting first confirm your attendance record is among the range of check out time example you setup the check out time is from 17 00 to 18 00 you check out time record is 16 30 so that the record is invalid system will indicate neglect afternoon in attendance rule no check out is neglect next examine you attendance time is correct or it s not 13 Why there are come late and gone early in the attendance account and statistics shift but there aren t its record in inquiring record Answer please examine the setting of attendance account in attendance rule see if on duty check in record come late gone early have been sign or have not if it has been labeled so that the neglect system will indicate come late gone early 14 Leaders of company don t require check in out but their attendance demand account how do it to set Answer
32. in time range check out time range record coming late time record leaving early time and record work date only the check time and check out time is in the definition range there records are valid as that attendance account and statistics depend on there record as well as selected period time whether is in check in and check out range input time style hh mm ss Record coming lately time minute up illustration is for 5 minute it is to show that after 5 minute on duty will be record coming late E g illustration on duty time7 50 A 7 53 check in time B 8 OOcheck in time so the A is not coming late because he check in time is not over Sminute the B is coming late for 10 minutes because he check in time is over for 5 minute Record leaving early minute it is the same as record coming lately it is depend on the difference check out time between off duty time How many work date to record if set up the value account and statistics according to this value amount work date otherwise it depend on attendance rule setup to amount Selected a period time click on button to cancel selected period time After the prompt appear there is any setup period time in system can also according to prompt set up period time the window is following 26 System Information 9 Ho schedule There i no shift schedule Shift schedule was combined by timetables which are arrayed repeatedly in certain period Shift schedu
33. information thus if several attendance system are linked together each department is allow to manage its own attendance information so as to decrease the super administrator work volume as well as guaranteeing the punctuality and accuracy of attendance data Click on deleted administrator button to cancel an administrator But an administrator can not cancel himself e g you enter management 21 program as a super administrator at this time you can not cancel yourself you can cancel other administrator Click on department administrator or super administrator the following windows will pop up Department Employee List x Department Employee op of de Victor Management Richard i Product Gunze Select the department where an administrator is add and this staff name click on OK button to add this selected staff as one administrator click on cancel button to cancel this action the default code of the fresh added administrator is his her won attendance NO Click OK button to pop up the window of purview setup as the following 22 Set Adminstrator e Purvi ems that can be authorized ww Cas Obooete Dala Backup DatsbassrE port AC Dalia Connect Altendsnce Machine sf rpt AF Data Ci Empia Legang on Buina fer Lera vl F gstting to Clock infout AE Cancel w Coming Late Colectie Hande All Log Act excepeon Resime att log W baltendance Fecotd Gurren E mplouse D Da
34. ing date In the dropdown box for dates click 4 or I button to move the date one month upward or downward and click 4 or Il to move the date one year upward or downward Click on the date you want to select it 4 4 Confirm Date In the box of Date Time click Ad button to select the date and in the box of Time click button to select the time or directly change the time In the dropdown box of Date click 4 or button to move the date one month upward or downward Click the year number to change the year directly or click 1 button to move the date one year upward or downward Click on the date you want to select the it 4 5 Select Employee The option box of Employee is like this 82 Employee Mark vang 1018 Eliza zhou 1014 Edith zhang 1020 Colin ll 1021 Peter mao 1022 Elaine hua 1023 Lewis wang 1024 Jim zhen 1025 Ellen ruo Move the mouse to the row the employee to select is in click the left button of the mouse and this row will turn blue To select more than one employee press Ctrl 4 0 Datasheet Process Tool Bar The Datasheet Process Tool Bar contains the following operation buttons Prior Last Delete are 83 In the datasheet the row marked with F symbol is the current row and all operations for he sheet is conducted in the current row Click buttons to carry out corresponding operations for the datasheet First To move the current row to the first row Previous To
35. ione Richard Diek In Clock Dui F burma bredie ip tmstabla GT Hy Traa f Mu Gan F Must CAC ut Leen time For Auto ca mori Aleve CAN D Ales no CD 1 pastel D Hostel FF Alendance Bb Co OT Lissdiimetable MAN ASANA sng X ven 18 The intellects arrange staff s shift be selected the window will appear The intellects arrange staff s shift function is that while staff who does not arrange shift for period time but he she has attendance record the system will can define automatically the period time This function main use in more change shifts Min intellect arrange shift time when you setup a period time example one day at this time the system will accord with setup period time to determine after it expire more one day otherwise not to determine Can use period time that is this staff is able to on duty period time click on button the selecting period time appear this shift period time is shift name list which has been set up in shift management The windows following Employee attendance options Richard x fo Bp hmetsbla Te Bp Timah sap Mus CAn C Must Cu de HE Allow no CAn f Aloe no Ou H Papis o House fer dttendance Acta f Courd OT Lied treet skin FF Hobday F Fegety for DT EE N Date Baring rrsioned schedule kat la Bane Stent Dae _ End Daie Shit Schedule OOS TASS ping X core Left click shift names that select from display shi
36. le is prepared to assign to employees Do vou want to open the shift schdule window to add some shift schedules Click cancel button return main menu windows click on OK button start to set period time the window is following 48 All erulare s schedule wired awa HI Sitia Fe Des duly linate in thet ciganirabon On duty time 08 30 Di duy time 1730 1 Dn duty and Off duty in moming and altemoon According to the company real condition the method of on duty and off duty is selected is twice attendance morning and evening or is four times morning noon noon evening input correspond to on duty and off duty time click next button to continue setting the window is following 2 Definite the time range of check in and check out and whether this time must be check in and check out click next the window is following 28 amp Attendance schedule wizard Att Rule Get the allendance ndas ol Fa whale ciganizalioni How marg mmeg allei on duly bine val be counied as Late 5 How mary minutes before off duty firms vall be Counted st Lasa E ail On the window set record coming lately time and record leaving early time click on next button to enter next window Atterdonce schedule wizard OK reke nasman N raj after Fest pou car magr us mew shit schedule to F ehg hen schedube di to ampiyan mo har ree aaga
37. lected the system will clear all staff s data and all attendance data Before this operation you must be carefully Click yes Y button the system will clear all data and return initial status just system install Click no N button the system return main menu without clear data 3 4 3 Clear obsolete data Click this item on the menu this pop up menu will appear 72 Clear Obsolete Data q xX AL Clock in out Recor Close Date og July 20I Backup to 3991 010 ack Attendance Checking Exceptions Record Close Date 06 July 201 Backup to EE Shift Data for AL Tim Close Date 06 July 201 CHE Compact Database File After your system has been used for a period of time a big amount of obsolete data are saved in the database which not only occupy hard disk space but also affect operation speed Then you can clear these useless data by using this function When clearing attendance clock in and attendance exception records you are required to back up clock in data to files You can click corresponding txt input box to type file name or click si button to confirm your data file s saving path and file name notice that you should choose a new filename if the name has existed the system will suggest you to define a new filename Input the close date of the data that you want to clear in close date box and the close date should be ten days before the current day you will 73 clea
38. lete this item Real to cancel the item click yes Y button abandon operation to click no N button When you add leaving on business time period and if this time period overlap exited time period the following caution box will appear Attendance Managennent Program x gt Fou cant add this Kam of Asking for Laag ering on Business Paw Tine Period wil ovarian wath acing tima of Asking for Laavail aging ah Busines Click yes key the operation is invalid The system provide some only sample leave style if you want add leave style can enter leave in maintenance setup to add Click establish list button on the setup window the following window will appear 52 Ere Lic Trim FH AW x al El Business LeavelAfL List QUA COMPANY Fan TO HEINE To 1004 08 08 May utilize zoo button to alter display area click save button will save the report file to the disk 3 2 3 Handle staff forgetting to check in If one staff forgets to check in due to some special reasons this function of Handle Staff s Forgetting to Check In can be used to add a clock in record Click Handle Staff s Forgetting To Check In under the menu of Handle Attendance Checking and the following dialog box will POP Up Append employee s forgot Clock in out Dep OUR COMPANY Name Huanget 7 State Can Add record time 05 August 200 17 00 53 53 You first select department
39. move the current row one row upward Next To move the current row one row downward Last To move the current row to the last row Add To add a new row in which new data can be entered in and the current row is the new row Delete To delete the current row Edit To modify the data in the current row Save To save the data after edition or in the newly added row Cancel To cancel the result of adding a new row or editing the data Under the status of adding or editing the result of moving data will be automatically saved In the datasheet click on the row to select it and select multiple rows by pressing Ctrl and clicking at the same time when possible The selected rows will change to blue 4 7 Select Depart ment The option box of Department is like this 84 Click the left button of the mouse on the department name and you will select this department when the name turns blue 4 8 Time Period Management The display box for Time Period 1s like this 85 Time Range From E 20 00 AM To 1 10 00 PM x Cancel Generate New Time Period Move the mouse to the time you want pull the mouse while pressing its left button and loosen the mouse to generate a new time period Edit Time Period Move the mouse to one end of the time period to edit When the cursor changes to move the mouse while pressing its right button and loosen the mouse to get the time period you want In addiction y
40. ndow 45 ES Data Link Properties x Provider Connection Advanced ALL Specify the following to connect to SOL Server data 1 Select or enter a server name zk2000 Refresh 2 Enter information to log on to the server Use Windows NT Integrated security Use a specific user name and password User name sa Password W Blank password Allow saving password 3 Select the database on the server att2000 hd Attach a database file as a database name att2000 Using the ilemname Confirm the server name for storing this database information and the database name for logging on this server Click OK button to complete settings 3 2 Handle attendance 46 3 2 1 Handle attendance Click handle attendance on main menu pop up following menu 3 2 2 Employee leaving on business asking for leave When staff leaving on business or ask for leave are unable to attend normal attendance in order to ensure end statistic result 1s correct it 1s required that utilize the function to set Click staff leaving on business ask leave command on menu the window is following dn tye LE aes cob oe Mik sur oe Lesa Setup For stance illustrate with general company for staff Mr Wang set 47 asking leave operation the process is like this First select departments and Employees Confirm Beginning Ending Date There are tow methods to add leaving
41. ng asking for leave leaving on business This accord with asking for leave leaving on business of attendance handling setup Click abnormal situation page label appear following Fi RI re uir r MET MA AE EN IRA uil z i gt Eee Bites mg A Me E al fs am El bones des ipg o si ET Ba ea Dia ie all Chet ha Log ward Bak Emmer Ha Caceres Carron ses i Hmi ee a OE E e gt laica Can a LI ge E lui dr Cern I Cal ui BELT 7 e i Fi If attendance rule want examine leaving on business and overtime setting situation so that examine situation column is empty if definite status the examine status will appear correspond situation Restore origin status before examine it is only valid to examine record restore record status to origin status before examining All overtime invalid the record which indicate overtime in abnormal situation is invalid to handle All free overtime valid the system determines all staff without arranging attendance record is free overtime if this item is selected the system determine free overtime is overtime The status display overtime in examined column and display two new item Save examine record confirm examined make examined status to become has examined status Cancel this examine don t save examined which have done make 70 examined record save as origin status All leaving be record on business leaving make all leave to record leaving on business C
42. on business or asking leave One method After selecting departments staff and date time lift click on the box of Select Set Asking for leave Time and hold drag to draw a time period bar then loosen the left button of the mouse and the following dialog box of Select Leave Types will pop up Add the Item of Leaving on Business x Time Range Semi oi 08 2003 m 00 00 To 15 08 2003 23 59 Please choose the leave type Siek Reason x Cancel Choose asking leave s from the selected style box type reason in the cause box click OK button to save adding leave click cancel button to cancel all action after the window is following 48 fe Fmrdineer bearing on Business Asking far Leave Setup TOUR COMPANY Dem fen ETE Bepott Hara Fiuggi T D 06 01 Fi a A wms TT ESS CE SEN Py yy DEIS Tus 1 4 34 5 amp 7 E 9 10 TH 12 13 14 15 16 VD 2 dat You can modify one asking for leave time period on the window You may move the cursor of the mouse to one end of the asking for leave time bar and when the cursor changes to right clickand hold drag the mouse to modify asking for leave time You may also move the cursor to the asking for leave bar and when the cursor changes to right click hold and drag to move the asking for leave time as a whole If you want to modify accurate time and when the cursor changes
43. ot at post including leaving work normally you can click Current Staff s At post Status sub item under Search print and the window is like this fe Search Current Pmoplegee n On caky Stabs Select Departments and date t click All or At Post or Not At Post select query type click Search button and you can find out current staff s at post status One query result likes this fe earch D urren Employer s n a Stabs Dept Jour COMPAR Tre 22 Jy am eva Click preview button to preview record list of searching result the window is following Sc EI Trim S ka AR x Employee current on duty status om core Fior 3003 07 24 Te 110 0 ar Ba Bai Last Flack Tiss Da Bai di Mu umn Lest Cheek Time the ale Baparigess DO DM Depar iasai mil nari ce kaappi CTS mE Du iiy ID Lilg Bit on day HEE jiii Fai sa dal ii Bos Bat om hiy FEI i Wui on Mir Paar Mi on Er E Liars Wei an iy IN Drala Mi on MET tan meee Wat an iy Luo Mit an duty i ure Mat si bj Tatel E bpi Dr Prip N Wat ik di at Poi ls E After searching click EXIT button to exit or return to main menu 3 3 4 Attendance abnormal search and record In attendance management we usually need to search abnormal situation and to print various attendance record this function can be used to meet need this attendance is able to establish attendance statistic record per day attendance statistic total list department sta
44. ou may double click on the time period to modify to enter a dialog box shown as the right picture on the right Here you can adjust the beginning ending time for this time period Move Time Period Move the cursor of the mouse to the time period to modify When the cursor changes to move the mouse while pressing its right button and you may move the time period as a whole Delete Time Period Move the mouse to the time period to modify When the cursor changes to move the time period to make it disappear Besides you may click the time period and press Del to delete this time period 86 5 Common Question and Answer 1 As the administrator changed or forget password reason can not enter the program what will I to do Answer the computer has to have been installed Office2000 at first then enter the attendance program installing catalog find the att2000 mdb file double click and find the userinfo list in the appear interface double click to find securityflags word cancel all figure of list in the sentence 15 indicate administrator 2 How does to clean the register of attendance administrator Answer can use communication of attendance device between computers after it s successful enter attendance device management interface click on the cancel administrator button able to clean attendance device administrator after to break out connection then can enter attendance device menu style 3 I
45. password amp different from verification password Please input erf son passeard Sgin Click on operating authorize to set administrator authorize As this condition the system demands you set up administrator While you cancel the starting prompt information as well as the staff has been enrolled In the system an administrator has not been registered the starting management program will appear prompt following 24 System Information 9 There is no system manager Tou can manage the operator s privileges only when you registry a manager else anyone can use the program Open the operator maintenance window to registry a manager Click cancel button return to main menu click on OK button enter administrator operation interface the operation method is the same as the forward 3 1 5 Period time maintenance Before staffs are arranged schedule the period time must be set up to complete select maintenance setting menu click on the period time maintenance can set period time which use to arrange staffs shift the interface is following 20 that Timetable Maintenance x a Tree Hare Adel One Tere NIDI D Duty Tira 19 00 Lae Tiree re 5 Leres Earle Timah ral E Bsarrealr Ta DO Dragin 00 Berea II Eseg TM Cound on Windy F Mus Can F Mun Cd Click F button add new a period time type name of period time on duty time and off duty time check
46. pera OM cache Leg han Empire Afurdarcu Peco Fair of personnel fo Coenen hate D Lara mad afa Kags Cii wi ae Teh Feed eri ea Te Hn Cippi N Terte Bl ed cc E m X Cancel In the department option select the department to which the staff who come late collectively belong and then click the staff that you want to select in the staff option box if you want choose staff more than one you can click the mouse while press Ctrl key Click selected all buttons to select all staff click cancel all buttons to call off all selected staff Selected style consist of coming late collectively and leaving early collectively when you select only lift click on item you are select Neglect clock in record means to neglect selected staff all clock in record during the time period defined by the form time box and the to time box clock in time after modification means the time of the clock in records to be adds in Click OK button to delete all neglect clock in records or add clock in record after modification and to return the main menu Click cancel to abandon this action and return main menu 3 2 6 Handle leaving early collectively If part or all of the staff of one department leaving early with reason this function can be used to modify staff clock out time the operation process is the same with to handle coming late collectively it is only to select leaving early collectively 55 3 3 Search
47. r the corresponding data after clicking OK and prompt messages will display Attendance time setup data means to clear obsolete staff s shift schedule data select close data for clearing record click OK and you will clear obsolete staff s shift schedule data In the terms of Microsoft Access database can click compress attendance database file button to compact the database After clearing data click 2 to return the main menu 3 4 4 Back up database In order to ensure data security and to restore we suggest you back up database in regular click command on the men select position to save file input filename may be defined filename click save button When origin database was damage it need to restore you should change back up filename asATT2000 mdb copy the file under attendance install dir to cover same name file but the action only restore these data to before back up E g you back up data in 31 3 so that these data be restored is only one before 31 3 3 4 5 Import attendance data To import attendance record in another machine or old record to the current attendance software click this command on the menu and this operation window will pop up 74 amp Import Attendance Checking Data l x f Import from Files al Import from database Link Database Quickly Choose DB gt Before 71 2 Alter vi 2 Provider Microsoft Jet OLEDE 4 0 D ata Source D Documents and Setti N 1 import from file
48. r will be record 2 work hour Round if the left value which after point figure excess 5 the value add 1 otherwise the left value is abandon Downward round abandon the value no matter how many it is E g min unit is I work hour so that the calculation result s 1 land 1 9 count 1 work hours 3 1 11 Database setup The system adopt Microsoft ADO database connect port default single Access2000 database filename is att2000 mdb you can set up database connection according with real situation When system appear error prompt you need modify you database connection setup 1 How to connect Microsoft Access data method setting 1 Provider selects Microsoft Jet 4 0 OLE dB Provider 42 Y Data Link Propere Microsol Jet 351 OLE DE Providei Microsoft DLE DE Frossder fui Irdeang Sers Micros DLE DB Frada fo Iiemet Publishing Microsol OLE DE Provider loi ODE Dris Microsol DLE DE Frossder fm SUL Server Microzoli DLE DE Simple Providei MEDaashape OLE DB Provide for Hicrosali Deechoy Serice 2 Click next or connect enter following window 43 B3 Data Link Properties x Frovider Connection Advanced All Specify the following to connect to Access data 1 Select or enter a database name C Program Files Att 8 AT T2000 MDE 2 Enter information to lag on to the database User name Admin Password MF Blank password Allow saving password Test Connection OK Cancel Help ClickZ
49. s To import from files can import following some kinds of data secret attendance clock in data abt attendance clock in data txt back up attendance database files attbackup mdb 1 1 version fingerprint attendance system database file att mdb and attendance system database file mdb Usual attendance and attendance clock in are used to import attendance system database file can import all information of original database to import attendance clock in data only import staff attendance data Click lbouon and you will open a file manger select to import file style select the path and filename of the data file to import and then click OK return the window illustrate with up picture click Import can import data 2 import from database Import from database means to import attendance data from attendance database backups and the data include staff information shift information clock in records etc You can import the data from databases of previous version or databases of the same version For the data format of database files of versions previous to 1 2 differs from that of Version 1 2X if the version of the database file that you want to 19 import is below 1 2 not including 1 2 please select versions before1 2 option Otherwise please select 2 2x option Before importing data if it is unnecessary to remain the data in your system please first select initialize the system This is because 1f some
50. s able to click correspond word name to change selected status Display all row all item name of data row display on search window Hide all rows all item name of data row except surname and name hide on the search window only show surname and name Save data row setting item name on which the search window appears can be saved load data row setting to use 65 Load data row setting According to store data row to show item Record list preview click record list preview button pop up following menu Daily Attendance Statistic Report Attendance General Report Depart Attendance Statistic Report Staff s On DutyOFFf Duty Timetable Create report for current grid Select you need statistic record list and establish record list you need after it has counted to establish other record list not need count again Everyday attendance statistic record list style is following ma E Are enna fix 04 dir x Daily Attendance Checking Report text me dito N EE N eeue uk ru nl la n as is ta Ie doh Te bha Tha Pa Had in rape pra ni poet MEET EPP LE sl Mi Dal n IE ia Coni My Te We Te Fa ie za bij Tie hed Tla Fo Click watch scale button to watch record list at a ratio oliek lbutton to open saved record list file click floppy disk button to save record list as file click print button to directly print search result on the printer Click a button to recall search menu windo
51. situation whether correct the system determine these records which locate without clock in clock out period time setup scope are invalid E g Mrs on the 4 march His attendance record was determined invalid and that day it is only one record so when the system statistic it will be think neglect work this may be not true at this situation the administrator need to know what happen the staff is forgetting clock out or leaving on business to unable clock out if forgetting need to patch a clock out record if leaving on business to patch record on business leave The system are able to modify record which can be determined and to correct the correction situation column is already corrected situation while statistic utilize the situation to count Tool column Change indication color able to change various statue appear color click the window will appear 61 Jor Invalid Repeat L wrong State J out Jot FOT Autoschedule Click color piece on every status choose color you need on the window confirm to click OK button and save Change definite that status record in display click the following window will appear DK Invalid Repeat Wrong Stabe Ce OT FOT AutoSchedule wi ui wi wi ui wi wi ui Put check it shows selected status appear on the display box utilize to click status to switch between selected and unselected Modify new status able to make present select sta
52. t schedule x Default schedul Select a defualt schedule for a new employee while he was registered May used schedule Select the schedules may be used for employees in the department Default shift select a shift from down drag menu make it to default use for enrolling new staff after enroll new staff it will give new staff a shift Can schedule shift able to schedule shift list display name of current setup shift when arrange department shift the shift will display list until selected shift Staff schedule Click on staff schedule button the dialog box is following 33 Employpese attendance options Dus x E ipiri i Bp Timetable P bus CAn Mud Ou Lead Lee Lor Auto Erika C Akana Cin a ro Cut i Dante Hola F dlterdance Active F Coun OT Used Hrratabie fa Holiday fa Rente foe OT 200371 2354 12 71 reel On the window the operation is the same with attendance time setting operation which sub item 1s staff maintenance attendance setup Staff shift Click shift management button to manage shift Staff temporary shifts arrangement If one or several staff needs to change his her work hours temporarily his her shift can be arranged temporarily click staff temporary arrangement button pop up dialog box window is following warning a a Ra You selected 4 emplovyee s 1001 Liuzw BABA rrange temporary scheduler for them from 2003 07 21 to 2003 07 27 Cancel
53. tabase click lllbutton to begin setting for detailed please see Database setup Notice you must choose a new filename if the file has existed the system will suggest you to define new file name Exporting record will not lead to clean data in database After finish to export data click X up right concern return main menu 17 3 4 7 Log on system again While a system run it is require to change administrator utilize this function make another administrator to log on system again as he her ID The operation interface and operation method is the same with to log on administrator as system starting 3 4 8 Exit Click exit order on menu or click on the exit system in the tools bar end system run return Windows 78 4 operating help 4 1 Confirm beginning date Export Data Next let s take searching staff s attendance records as an example to illustrate concrete operations for exporting data as ed nek me ieee ale sin es n n ham ene smo healt GL TENHAM eke ee EENS a n k i E I r A Li Lt Blenio a aci EN Inicio Pt IDO ar Cia vip segna ge nina epigoni d i i Di sa BE TT Pale Vi EE al T dia hi rg i bi z re a ara i S l iai eee tt ET YS ui Do RI 7 pn As shown in the above picture click Export button to pop up the following window 79 NUERA Ee Ee ee ee si Diepe reed Tick checks before the fields to export If next time you w
54. than 50 metre length shielding twisted pair This RS232 communication only use three signal line the both ending use a BD 9 pin port connector make sure the connector pin 1 connect another connector pin 1 the connection wire and definition signal illustration with following 1 5 1 5 O O O EE GO EE OO GOOD OO 6 9 Attendance device terminal Pin number signal definition Pin number signaldefinition 2 TX D 2 RXD 3 RXD 3 TXD 5 GND 5 GND 1 1 2 RS485 Communication Use shielding twisted pair RS485 communication standrad connection length are no more than1 2Km RS485 connection illustrate with following picture RS485 RS 232 485 transducer RS485 RS485 RS485 Number 1 Number N The RS458 communication use half duplexes communication there are no more than 32 QS series fingerprint attendance devices in an attendance network The device RS485 connector is a RJ11 plug port RJ11 plug port front illustration and signal definition are following RS485 ft tf RS485 Some RS232 485 transducer have four label TX TX RX RX connector terminal there are only two connector terminals in the equipment because we join the TX and TX signal RX and TX signal while we connect with this transducer it is necessary to join TX and RX terminal which connect RS485 and to join TX and RX terminal which connnect RS
55. tistic list and staff on off duty time list can also create itself attendance list As well as attendance abnormal searching and record list are able to modify attendance abnormal and record list there are attendance record abnormal situation shift abnormal situation other abnormal situation and attendance statistic four operation windows Aftendance record abnormal situation is to search for origin record whether abnormal and to modify attendance record situation Shift abnormal situation main check coming late leaving early neglect work situation and set asking leave leaving on business forget clock in or clock out to handle Other abnormal situation main handle overtime and leaving attendance statistic establish all account and statistic record list 59 Click abnormal search on the main window or abnormality search sub item under search print and the following window will appear Cor Ha 1 Haagse N h 1 H he 1 Harga 1 TY 1 Dis 7 Click display hide button it will show the function of display or hide on right tool column Abnormal divide into three kinds attendance record abnormal situation shift abnormal situation other normal situation Click attendance abnormal situation page label to select department staff and to define start date time ending date time click search count button the window is following 60 The system depend on the setup rule sift method of count to determine the
56. tus become select status selected a record click the window is following ClIn Cut OT In OT Out Out Back sif Because there is all clock in record on the picture so that the 62 clock in status is unable to use can click to select on other status Cancel attendance record able to sign select attendance to cancel Status after use the function the tool column will add two item the window is following ad Change color Val Change filter Processing o Change state ca Delete selected c Cancel operation for selected o Change records which auto assigned timetable to UT record The record count of processing 1 Apply all Te Cancel all Append Clock In Out Lo ld View operation history Utilize all setting operation after selected this item all setting operation which display in operation column is valid before this Cancel all setup operation after select this item all setting operation 1s invalid before this all operation will disappear in operation column Cancel current record operation only cancel current record operation Make all intellect schedule record to become over time make system intellect schedule record to overtime Handle forgetting clock in or clock out the same as attendance handling operation 63 Search modification record log the same as sub item of search print attendance record operation In the search record display window right click The menu will
57. w Lene thes gt fT ube ESE Da pou accept al the kerat of ba preceding Licence Agpaarani li you chara Ho Setup vel dest Ta arial Frentani Sterdance vers LE pou me aceept hit Bas ye uo This page is an agreement of using program please read carefully if you agree with this agreement contents click on th yes Enter the next installing process if you don t agree with the agreement please click on the ON Exit the installing process if you need come back the last operating please click back The next installing windows is following Select Darts ioni DnE Wie thud Frp Scere Spates 1 B be rected Teegid the tolder vereers pou vaak lk s Frappr ditte arie 1 6159 be wetabed then click Hed aT TTE Aer ere l 2 Broward T Comnen Fio CA CoP Ek sere oO eny E spione ASE So velrd Eed The pepe ees ot lee D 2 H of ek sae ses Be cos The install interface use in installing catalog of definition attendance menagement you can choice default catalog can also choice or create another catalog Confirrm the next display interface appear following After selected click on the next the following interface appear Geleoi Start Hemu Fais Where ihiihi Sahip para ha quat de 3 In the page local form start program to create the program name Click next the display is following Head to bariy Cau i nese rade to ber ii Froeiai Aberd
58. w is following 66 Find text Fl x Text to find Option Origi Case sensitive f 1st page Current page Able to type text to search on the window the system will automatically find result and display it on top left corner of appear column Attendance statistic total list style following fim SUS AN x Department attendance statistic total list style following 6 Pig Fi General Attandence Statistic ea ee e e e E EER LO SS EE KB ER ka a ad dl ml ml You are able to establish current data record list pop up window is following Tim HE A x Clock IinfOut Log Exceptions dum r a CR Cus Tia Stet Bocephitor par ul1 pa ol Fe i etd ad 68 Click shift abnormal situation page label pop up window is following E 3 Su mass si Ufo gi eve prete Chet ha Log Cocaina Biel Caine bic Dame C ses JEG EE Ai H RE i a my DODE i A i m Sift abnormal status Click it the selected menu appear able to select these abnormal statue display put check to indicate the display be selected it show abnormal situation wi O w Invalid w Repeat Wrong State wf UE w OT w FOT Aubo Schedule Sift period time click it the selected menu appear able to select these period time abnormal situation put check on ahead of period time s name to indicate selected it show this period time abnormal situation 69 Setti
59. y Seba ditendance Caloustng and Repeats wl Diepatmert LEtE mploves Haintenance Adrara w Mamterancs Tmetabler Manisnance Sha Schedule e Emphases Sofedule w Holidas List Laas Claes Put a tick beside each selected authorized item put a Cross to remove all the authorized item click OK button to complete administrator setting Click modify password to modify administrator password and administrator is only capable of modifying he his own password the window of modify password is like this Modify Administrator s Password ET Old Password E New Password Es verly New Password Ss x Cancel Type the original password in the input box of old password type a 23 new in the input box of new password and type the new password again in the input box of verify new password press OK button to complete modify password or click cancel button to give up this action If the original password isn t input correctly this prompt message will be shown Attendance Managenent Program x Please type the original password again 1f it is not to type correctly for three times in succession the system will automatically return back modify password box If the new password is different from the verification password the prompt massage will come forth press OK to modify the verification password until it is the same with the new password Atbendance Management Program x New

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