Polycom Conference Phone 300 User's Manual
Contents
1. VoiceStation 300 USER GUIDE 6 Ki 5 EI 9 o Introductton ee ER KREE EE EE EEEE KREE EER EE ER EE ER EEEE unn KANAN A NAKAKA KAKA 3 For Best Performance 2 sesesesenenansananananananannananananana 3 Installing VoiceStation 300 4 Using VoiceStation 300 eee KREE ER KEREN EREE 5 Maintenance esesesesenenencasasanasanananansananasanananannananananana 8 Troubleshooting eere aaa EEN EE nnn KREE nnn unu uu n 8 Polycom Limited Warranty eene nennen nnn 9 Limitation of Liability eee e eee eere 9 Copyright ananananannanananasanananansananananananansanananananananan 10 US and Canada Regulatory and Compliance Information 10 Exhibit J Customer Information eene 12 VoiceStation 300 Contents Introduction Thank you for choosing Polycom s Please review this User Guide before us VoiceStation 300 VoiceStation 300 ing the phone Save this User Guide for uses Polycom s unique Acoustic Clarity future reference Technology to provide clear full duplex two way voice communication for your meetings In addition VoiceStation 300 adapts dynamically to the room environ ment to eliminate echoes and clipping Three built in microphones pick up sound all around the room so you can speak naturally and be easily understood Please take a momen2. connected to the equipment For personal injury caused by Polycom s negligence Polycom s liability shall be limited to proven damages No action or proceeding against Polycom or its affiliates or VoiceStation 300 9 suppliers may be commenced more than twenty four 24 months after the cause of action accrues THIS PARAGRAPH SETS FORTH THE EXCLUSIVE REMEDY FOR ANY CLAIMS LOSSES DAMAGES OR EXPENSES ASSOCIATED WITH THE EQUIPMENT AND REGARDLESS OF A FAILURE OF ESSENTIAL PURPOSE All rights reserved under International and Pan American Copyright Conventions No part of the contents of this manual may be copied reproduced or transmitted in any form or by any means or translated into another language or format in whole or part without written consent of Polycom Inc The software contained within this product is protected by United States copy right laws and international treaty provi sions Polycom Inc retains title and own ership of all property rights with respect to the software within this product You shall not and shall not allow any third party to decompile disassemble or otherwise reverse engineer or attempt to reconstruct or discover any source code or underlying ideas or algorithms of the software by any means whatsoever Do not remove or al low any third party to remove any product identification copyright or other notices Polycom and the logo design are regis tered trademarks and Voic
3. 1999 5 ES Polycom Ltd vakuuttaa t ten ett VoiceStation 300 tyyppinen laite on direktiivin 1999 5 EY oleellisten vaatimusten ja sit koskevien direktiivin muiden ehtojen mukainen H rmed intygar Polycom Ltd att denna VoiceStation 300 st r I verensst mmelse med de v sentliga egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG H r me l sir Polycom Ltd yfir v a VoiceStation 300 er samr mi vi grunnkr fur og a rar kr fur sem ger ar eru 1 tilskipun 1999 5 EC Polycom Ltd erkl rer herved at utstyret VoiceStation 300 er i samsvar med de grunnleggende krav og vrige relevante krav i direktiv 1999 5 EF VoiceStation 300 14 New Zealand Compliance Info IImportant Notice Under power failure conditions this tele phone may not operate Please ensure that a separate telephone not dependent on lo cal power is available for emergency use This device may be subject to ringing or Bell tinkle when certain other devices are connected to the same line If this occurs the problem should not be referred to the Telecom Faults Service This equipment may not provide for effec tive hand over of a call to another device connected to the same line General Warning The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions to its network It indicates n
4. or omissions of the customer and persons under the customer s control or gt Acts of third parties and acts of God Polycom s obligation to repair replace or refund as set forth above is your exclusive remedy Except as specifically set forth above Polycom its affiliates suppliers and dealers make no warran ties express or implied and specifically disclaim any warranties of merchantability or fitness for a particular purpose Limitations of Liability The liability of Polycom and its affiliates and suppliers for any claims losses dam ages or expenses from any cause whatso ever including acts or omissions of third parties regardless of the form of action whether in contract tort or otherwise shall not exceed the lesser of 1 the direct damages proven or 2 the repair cost replacement cost license fee annual rental charge or purchase price as the case may be of the equipment that gives rise to the claim In no event shall Polycom and its affiliates and suppliers be liable for any incidental special reliance consequential or indirect loss or damage arising out of or in anyway in connection with the use of the equipment As used in this paragraph consequential damages include but are not limited to the following lost profits lost revenues and losses arising out of unauthorized use or charges for such use of common carrier telecommunications services or facilities accessed through or
5. or an experienced radio TV technician for help In accordance with part 15 of the FCC rules the user is cautioned that any changes or modifications not expressly approved by Polycom Inc could void the user s authority to operate the equipment VoiceStation 300 10 Canadian Department of Communications Notice This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme N M B 003 du Canada Ring Equivalency Number REN The REN is used to determine the quantity of devices that may be connected to the telephone line Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming Automatic Dialing call Typically the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly ex plain to the dispatcher the reason for the call 2 Perform such activities in the off peak hours such as early morning or late evening Telephone Company Connector A FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack that is Part
6. 68 complaint See the rest of these installation instructions for details Canadian Telephone Company Requirements NOTICE The Industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together VoiceStation 300 11 This precaution may be particularly important in rural areas Caution Users should not attem
7. Down buttons to adjust the Ringer gt The Ringer has three modes High Low and Off The Ringer sounds when you press the Volume buttons to indicate current status gt When the On Off indicator light is on the Volume buttons control the sound level of the speaker gt When the On Off indicator light is off the Vol ume buttons control the ringer volume 7 Press the On Off button to obtain a dial tone CG gt If you do not hear a dial tone you may not be connected to an analog telephone line For assistance contact your System Admin istrator Using VoiceStation 300 Keypad ABC DEF 459997 a D 9 H 0 6 Dialing a Number Example JKL JKL JKL ABC ABC 43 5 5 5 1 2 1 2 VoiceStation 300 5 Answer a Call 6 Press the button when VoiceStation 300 rings Adjust Speaker Volume O When a call is in progress press the Volume Up or Volume Down button to adjust the sound level Microphone Mute O Press the Mute button to turn off the microphones and prevent the other party from hearing your conversa tion The red indicator lights near the microphones will be on The speaker is still active and you can hear the other party Press the Mute button again to resume two way communication The red indicator lights will go out Place a call on Hold an Press the Hold button to place a call on hold The red indicator lights near the microphones will blin
8. d analog phone line lt Try a different telephone line Phone Does Not Ring gt Adjust the Ringer with the Volume up button Short Silences Echoes or Clipped Speech gt Do not move VoiceStation 300 while it is in use gt Keep your hands away from the phone during calls gt Keep papers cups coffee pots and other objects away from the phone gt At the beginning of a call allow each speaker present to speak in turn for a few moments to enable the phone s electronics to adjust to the acoustic environment gt The other party may be using low quality equipment or a half duplex conference bridge in which case there is no solution Muffled or In a Well Reception gt Speak closer to the phone so that the microphones pick up your speech more accurately gt Add more sound absorbency to the room Excessive Noise gt Noisy equipment such as a com puter or fan may make it difficult to hear the other party Both parties should turn off noisy equipment gt Try calling again to see if a differ ent line provides a better connec tion Physical Damage gt If physical damage is severe enough that the internal parts become visible disconnect the VoiceStationTM 300 immediately gt Do not reconnect to the network until the VoiceStation 300 has been repaired VoiceStation 300 8 Polycom Limited Warranty Polycom warrants to the end user that the system will be in good
9. eStation 300 and Acoustic Clarity Technology are trademark of Polycom Inc in the United States and various countries This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 This device must accept any interfer ence received including interference that may cause undesired operation NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures v Reorient or relocate the receiving antenna Y Increase the separation between the equipment and receiver v Connect the equipment into an outlet on a circuit different from that to which the receiver is connected v Consult the dealer
10. he telephone company may make changes to its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice so you can make the necessary modifications to maintain uninterrupted service a product identifier in the format US 2HWTE09BVOICEST If requested this number must be provided to the telephone company US 2HWTEO9BVOICEST 0 9B 02LS2 6 0Y RJ11C If trouble is experienced with this equipment VoiceStation 300 for repair or warranty information please contact Polycom Inc 1 888 248 4143 1 408 474 2067 Option 1 4750 Willow Road Pleasanton CA 94588 2708 USA or http www polycom com If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporate commission for information Portions of the software contained in this product are Copyright O 1995 2003 SPIRIT VoiceStation 300 12 CE Mark R amp TTE Directive EU Only This VoiceStation 300 has been marked with the CE mark This mark indicates compliance with EEC Directives 89 336 EEC 73 23 EEC1999 5 EC A full copy of the Declaration of Conformity can be obtained from Polycom Ltd 270 Bath Road Slo
11. k Press the Hold button again to resume two way communica tion The red indicator lights will go out Special Features H Your telephone system may provide special features such as Call Waiting Conference or Transfer which can be accessed by pressing the Special Features key Ask your System Administrator for more information on special features available with your phone system End a Call CG Press the On Off button to end the call VoiceStation 300 6 Redial Press the Redial button Record a Conversation Plug the end of a cable with RCA type connectors into the Aux Out jack on the Power Supply Plug the other end of the cable into the Aux In jack of your tape recorder Private Conversations Plug a telephone into the data port on the SoundSta tion 300 wall module Press the Hold button to place the call on hold then pick up the receiver of the telephone connected to the data port You may also connect a fax machine or computer modem to the data port Wall Module Data port options Fax Machine Computer VoiceStation 300 7 Audio cable RCA cable Maintenance Clean the VoiceStation 300 with a soft dry cloth Do not use alcohol or petroleum based cleaners Troubleshooting No Dial Tone b Check that all connections are cor rect and tight gt Make sure the short cable is con nected to a standar
12. o endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a dif ferent make or model nor does it imply that any product is compatible with all of Telecom s network service Quality of Speech when this Polycom VoiceStation 500 is connected to the Internet Telecom is not interested in the quality of service when this Polycom VoiceStation 500 is connected to the internet The Telepermit issued for this product applies only to the product when connected to the Telecom network If trouble arises when the product is connected to the Internet do not call the Telecom Fault Service Japanese Compliance Info COR els RUBS SS RES ATAS V CC 056 7 TAB ERRIRE CT CORE Id RERA 6059 5 BNE LTWET A COHBDIVAPTL EVA SE ICEL CEP 1 Sees 45 CEEA VETE ARRASTO CIELUBRUSRU LTR EU Australia Compliance Info Warning This equipment will be inoperable when mains power fails VoiceStation 300 15 South Africa Compliance Info Important Notice to South African customers Polycom recommends the use of an exter nal surge suppressor when installing any of the following products gt VoiceStation 300 gt VoiceStation 500 A standard DM surge protector Telkom license number MIS 19 is available from Design Modifications CC At
13. pt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTICE The Ringer Equivalence Number REN assigned to each relevant terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The term IC before the certification registration number dignifies only that the Industry Canada technical specifications were met Exhibit J Customer Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the exterior of the cabinet of this equipment is a label that contains among other information e FCC Registration Number Ringer Equivalence Number REN Facility Interface Code FIC Service Order Code SOC USOC Jack Type If this equipment VoiceStation 300 causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary T
14. t Petrus Geyser P O Box 15245 Sinoville 0129 South Africa Tel 082 452 0269 Fax 012 711 0872 Russia Compliance Info Approved by GOST R Pa ME04 VoiceStation 300 16 D Polycom http www polycom com Polycom Inc 6001 America Center Drive San Jose CA 95002 Polycom VoiceStation and the Polycom logo design are registered trademarks of Polycom Inc in the US and various countries 2014 Polycom Inc All Rights Reserved 3810 17796 001 Rev C EN
15. t now to complete and mail your VoiceStation 300 regis tration card or register online at www polycom com b Place VoiceStation 300 in the center of a table or desk gt Locate VoiceStation 300 in a room with soft furnishings such as carpets curtains and sound absorbing walls and ceilings gt Keep papers and other objects away from your SoundStation 300 Speak at normal volume Speak toward your VoiceStation 300 vv VoiceStation 300 3 Installing VoiceStation 300 1 Connect one end of the long console cable to the bottom of the phone 2 Insert the Power Supply plug into a nearby electrical outlet 3 Connect the other end of the long console cable to the bottom of the Power Supply VoiceStation 300 will run a brief self test and then you will hear a tone If you don t hear the tone verify that the outlet is working and the power is switched on 4 Connect the short telephone cable to the Power Supply Your System Administrator can help you to identify a standard analog phone line 5 Connect the other end of the short tele phone cable to a jack wired for a standard analog phone line gt Do not plug the VoiceStation 300 into a digital telephone network Doing so may damage the phone VoiceStation 300 4 6 Place VoiceStation 300 in the center of the room on a flat stable surface and press the Volume Up and Volume
16. ugh Berkshire SL1 4DX UK Polycom Ltd timto prohla amp uje Ze tento VoiceStation 300 je ve shode se zaklad nimi po adavky a dal mi p slu n mi ustanoven mi sm rnice 1999 5 ES Undertegnede Polycom Ltd erkl rer herved at f lgende udstyr VoiceStation 300 overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Hiermit erkl rt Polycom Ltd dass sich das Ger t VoiceStation 300 in bereinstim mung mit den grundlegenden Anforde rungen und den brigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet K esolevaga kinnitab Polycom Ltd seadme VoiceStation 300 vastavust direktiivi 1999 5 EU pohinduetele ja nimetatud direktiivist tulenevatele teistele asjakohastele s tetele Hereby Polycom Ltd declares that this VoiceStation 300 is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Por medio de la presente Polycom Ltd declara que el VoiceStation 300 cumple con los requisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE ME THN IIAPOYYA Polycom Ltd AHAQNEI OTI VoiceStation 300 ZYMMOP QONETAI IIPOX TIX OYXIOAEIX AIIAITHXEIX KAI TIZ AOIITEZ XXETIKEX AIATAEEIZ THX OAHITAY 1999 5 EK Par la pr sente Polycom Ltd d clare que l appareil VoiceStation 300 est conforme aux exigences essentielles et aux autres dispositions pertinentes de la directi
17. ve 1999 5 CE Con la presente Polycom Ltd dichiara che questo VoiceStation 300 6 conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Ar amp o Polycom Ltd deklare kaVoiceStation 300 atbilst Direktivas 1999 5 EK b tiskajam prasib m un citiem ar to saistitajiem noteikumiem Siuo Polycom Ltd deklaruoja kad amp is VoiceStation 300 atitinka esminius reikalavimus ir kitas 1999 5 EB Direktyvos nuostatas Hierbij verklaart Polycom Ltd dat het toestel VoiceStation 300 in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Hawnhekk Polycom Ltd jiddikjara li dan VoiceStation 300 jikkonforma mal htigijiet essenzjali u ma provvedimenti ohrajn relevanti li hemm fid Dirrettiva 1999 5 EC VoiceStation 300 13 Alulirott Polycom Ltd nyilatkozom hogy a VoiceStation 300 megfelel a vonatkoz alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak Niniejszym Polycom Ltd o wiadcza Ze VoiceStation 300 jest zgodne z zasadniczymi wymaganiami oraz innymi stosownymi postanowieniami Dyrektywy 1999 5 WE Polycom Ltd declara que este VoiceStationTM 300 est conforme com os requisitos essenciais e outras disposi es da Directiva 1999 5 CE Polycom Ltd t mto vyhlasuje e VoiceStation 300 sp a z kladn po iadavky a v etky pr slu n ustanovenia Smernice
18. working order on the date Polycom or its authorized reseller delivers or installs the system whichever is later Warranty Date If you notify Polycom or its Authorized Dealer within one year of the Warranty Date that the system is not in good working order Polycom will without charge repair or replace at its option the system compo nents that are not in good working order Repair or replacement parts may be new or refurbished and will be provided on an exchange basis If Polycom determines that your system cannot be repaired or replaced Polycom will remove the system and at your option refund the purchase price of your system or apply the purchase price towards the purchase of another Polycom system A summary of Polycom maintenance coverage may be obtained from Polycom by calling 1 800 451 0995 in the continental U S only If you purchased your system from a Polycom Authorized Dealer contact your reseller for the details of the maintenance plan applicable to your system This Polycom limited warranty covers damage to the system caused by power surges Polycom will not be responsible under this limited warranty for damages resulting from gt Failure to follow Polycom s installa tion operation or maintenance instruc tions gt Unauthorized system modification movement or alteration gt Unauthorized use of common carrier communication services accessed through the system gt Abuse misuse negligent acts
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