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Pitney Bowes LPS-1 User's Manual

1. Manuals How To Creating and printing commonly used labels Advanced Settings Settings for using P touch Editor more efficiently Troubleshooting Provides information for correcting problems that occur Help topics Go to the P touch Library Help C 2004 Pitney Bowes Inc C 2003 2004 Brother Industries Ltd All right reserved 1 Toolbar Contains quick and easy access icons used in Help 2 Tabs Each tab provides a different search method for finding information about the P touch Editor 3 Menu Displays the information choices for each tab 4 Topic Area Area of the screen where information on each of the topics is displayed Using P touch Editor E Printing Help The contents of the Help topics can be printed to a standard printer not the LPS 1 1 Selecta topic in the Contents tab S119VW1 ONILVAYD e 2 Click on the toolbar The Print Topics dialog box appears 3 Selectthe range of topics to be printed and Print Topics then click J ou can print the selected topic or all the topics in the The Print dialog box appears selected heading What would you like to do f Print the selected topic Print the selected heading and all subtopics Cancel 4 Select any options for your standard printer and then click Pin The specified Help topics will be printed Using P touch Editor CREATING LABELS The Label List The Label List is a built in database for storing in
2. D A a T a o a 4555 Cumberland Pkwy i Anytown TX 95093 i e A o a SA A Notes My Shortcuts Other Shortcuts al 3 Items 2 Click in Microsoft Outlook s standard toolbar P touch Editor starts and the Add In Preview window appears showing the newly created label P P touch Editor 4 1 Layout a all alal Jell e re a int ii Check Media Fit X Record Edit LabelList Select Layout i 1 g Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA 95063 E Using P touch Editor with Other Applications e Refer to P touch Editor Help for other methods of starting P touch Editor from within Microsoft Outlook e An error message appears if there is no data highlighted or if the data highlighted contains an object not supported by P touch Editor e Refer to How Microsoft Outlook data is added to the Label List on page 51 for details of how the selected data is automatically added to the Label List 3 Click to print the label To edit or customize the text or label layout click The full P touch Editor screen appears and you can edit the label E How Microsoft Outlook data is added to the Label List When importing data from the Contacts window a new record is automatically created for each contact selected and the contact data is added to the following fields as text e The current date is added to the Date field e The contact s Full Na
3. PitneyBowes LPS Label Printer INTRODUCTION GETTING STARTED INSTALLING SOFTWARE CREATING LABELS 1 2 3 4 5 APPENDIX www pb com labelprinting Contents COMEM ae ey Oct anC di i INTRODUGTION cari a o e 1 Pitney Bowes Customer Friendly Return Policy oooccccccoccnnconccnnccnncnnccnncnnnnnnanoncnonncnnnonannnnnnnnos 1 General RSC AU OINS il E A A A E OS 2 A O OA 2 Pitney Bowes LA series Label Rolls Die cut and Continuous Tape coccoooncnncccccnnoconnnnnnnnnonnnnos 2 CD ROM amp SONWare etarras delta dilata diia 3 PG DOW GI ICON iran dad dd dada 3 A so tea es enrctise vane stmie recanted aah ce su hurmesuaaic nama eec ats aber euler brag penaabe mints en witmaenaserebdnt 3 Symbols USE I thls GUIS rara oa 3 SETTING STARTED st diia 4 UNPACKING VOU LPS dra 4 PSA COMNPONE M Scars a 5 EPS Label Pantera ii 5 BUMOMOSSCHPU ONS nr lidad 6 LEDS dolio 6 Connecting tothe Power SUPPIY ciyer a a a e a aa i EA a 7 Installing the LA RO decai tdi vadined ones a di dia 8 Avallapie SUPPIES is A A AAA AS 8 IstaliMgheLA Roll recessie ound ordinaria sia 8 Installing the F aper GUI e a ada cea 9 INSTALLUINO SOFTWARE sud a leia 10 SOMA ed 10 Software and Compatible Operating Systems oooccccccconnccnncoccnnnoconnnccnnnncnnnnnnnnonrrnnnnnonanrnnnnnnnnnanennnss 10 Installation Precautions vnciscktoesuatectaoenstcauiecceddaasnecsacantinsyantnedacatettdamednnasuacecatascenota
4. The full P touch Editor screen appears and you can edit the label E How Microsoft Word data is added to the Label List A new record is automatically created and the text in the selected data is added to the following fields e The current date is added to the Date field e The first line is added to the Title field e All remaining lines are added to the Body field Date Title Body Code Memo A gt ERRATE Mr Walter Freeman pester ISA SSRs E 411022004 Mr Rah Gandman 2799 Parific Sverie 73 rutman LISS 94115 Mi ill gt e Uncheck the Label List checkbox in the Add In Preview window when you do not want to register the data in the Label List e The data is copied onto a label formatted with the default Layout Style To change the Layout Style click amp to open the full P touch Editor screen and edit the layout or apply a different Layout Style Refer to Creating Labels Using a Layout Style and Data from the Label List on page 41 for details Microsoft Excel You can start the P touch Add In and copy the highlighted data directly onto a label from Microsoft Excel The highlighted data is copied as text and automatically added to new records created in the Label List The Title Body and Code fields of the new record are then merged into a new label layout which is displayed in the Add In Preview window E Creating a label using data from Microsoft Excel 1 Open a Microsoft Excel worksheet and select the data you w
5. Click Properies to open the PB LPS 1 Properties dialog box and then select one of the Quality radio buttons Using P touch Editor G CREATING LABELS Saving the Label You can save the label you have created in a file for later use d Click i in the Standard toolbar The Save As dialog box appears O When the current label layout has already been saved changes are saved to the existing file name 2 Navigate to the folder where you want to save the Sede file enter the file name and then click _ ss swen SCY The label layout is saved in the location specified File name Add lbl Save as type Layout File lbI y Cancel A E About file names File names can be up to 255 characters long and cannot contain the following characters e Slash Backslash 1 Greater than or less than symbols gt lt Asterisk Question mark Double quotations Pipe symbol Colon Opening an Existing Label File Label layouts that have been saved to a file can quickly and easily be opened and used again Click amp in the Standard toolbar The Open dialog box appears 2 Use the drop down menus to navigate to the folder containing the target file select the file and then Lookin Semes enea click Open E Address bl The file is opened and the label layout is displayed in the layout window File name Address Ibl Files of type Layout File Ibl y Can
6. Doing so may cause damage to the surface finish Use a soft dry cloth to clean the dirty LPS 1 e Do not place any heavy objects or objects containing water on top of the LPS 1 If water or any foreign object enters the LPS 1 contact the retail outlet where the LPS 1 was purchased or your local authorized service center If you continue to use the LPS 1 with water or a foreign object in the LPS 1 the LPS 1 may be damaged or personal injury could result e Do not touch the cutter Personal injury could result Take special care when changing the cutter unit e Do not insert any objects into or block the label output slot or USB port e Do not place any metal parts near the print head The print head becomes very hot during use and remains very hot immediately after use Do not touch it directly with your hands e Use only the interface cable USB cable included with the LPS 1 e Use only genuine Pitney Bowes accessories and supplies Do not use any unauthorized accessories or supplies When using the LPS 1 place it on a stationary level location Use only the authorized power source for the LPS 1 When not in use for an extended period remove the LA Roll from the LPS 1 Never disassemble the LPS 1 or get it wet with water to avoid possible fire or electrical shock Do not remove the power cord from nor insert it into the electrical outlet with wet hands Doing so could cause an electrical shock or fire e Do not attempt to print labe
7. GETTING STARTED Button descriptions The functions of the buttons on the LPS 1 are described below Button Condition ON OFF button Turns power to the LPS 1 on and off e When using LA Die cut Labels feeds the LA Label Roll to the beginning of the first label on the roll If this button is held for more than one second the LA Label Roll is fed to the beginning of the next label on the roll FEED button e When using LA Continuous Tapes feeds 1 25 4 mm of the LA Label Roll e If there is no LA Label Roll installed the mode changes to a cleaning mode and the roller rotates for 1 3 8 mm If this button is held for more than one second the roller rotates for 4 100 mm LED Lamp LED lamp on the LPS 1 indicates the current operating condition Lamp Condition Not lit O Power is OFF Lit Power is ON Normally lit while power is on the LED flashes during cleaning or if an error has occurred Indicates one of the following errors e Cutter error Flashing fast e Label sensor error ae a is ais LA Roll not installed correctly end of LA Roll or label jam O Q OQ OQ LA Roll compartment cover is open during operation e Incorrect LA Roll installed e No LA Roll installed Flashing slow Cooling O GO O Waiting for temperature of print head to lower Q l System error Turns off after flashing fast ten times Turn the LPS 1 off and then on again O x10 If this error re occurs please contact Pitney Bowes Serv
8. copies to be printed 1 and then click Y pin The label is printed S1319VW1 ONILVAYD e O If the Print property box is not displayed in the Property dock click to open it 2 Cutoff the printed label using the CUT lever When using the LPS 1 make sure that printing is completed Q before cutting the label with the CUT lever Attempting to cut the label before printing is completed will result in an error If an error occurs turn the power off and then on again to clear the error E Printing options and label cutting j all j j j j rinter Click 5 in the Print properties box to open the Print dialog TA box and select printing options Location USBOD pes Output Options Mirror Printing v Output Directly to Printer Driver Copies Number Print Options Setting Details Mirror Printing Prints a mirror image of the label Use this option clear tape to create labels that can be applied to the inner surface of glass etc and read from the outside Output Directly To Printer Driver Sends the data directly from the application to the printer driver We recommend that you leave this box checked when printing labels Copies Selects the number of copies to be printed E When printing a label you can select whether priority is given to print quality or print speed When Printing Speed over Quality has been checked some objects may not print or the printed image may appear slightly different
9. e Each row in the list indicates a record Q e The font used in the record view can be changed by changing the settings on the Database tab of the Options dialog box From the Tool menu select Options to open the Options dialog box e The height of a record can be adjusted by dragging the record divider line between records in the record selector column Similarly the width of a field can be adjusted by dragging the field divider line between fields in the field selector row The Label List E Form view Displays the selected record data in a form rather than as a list Field name Field data 4 10 2004 S1319VW1 ONILVAYD e Using the Label List As an example we will create a set of address labels using the Label List Before beginning create a new layout and select the label size Refer to Creating an Address Label on page 30 The label list would be used when a user wishes to print reprint a label containing the stored information E Opening the Label List 1 Click the File menu point to Database and then click Label List The Label List window appears Date Title Body Code Memol Memo2 Memo3 Memod4 a 4 10 2004 i l E Entering data In our example we will use the Label List view the Title field for the name and the Body field for the address on a label 1 Double click on the Title field to place the cursor in the field and then type in the name Date Title Body Code Memol Memo2
10. m Connect Pitney Bowes LPS 1 and then turn it on 3 Turn the LPS 1 off and the click Yes mem The dialog box displayed before beginning 4 Abri of the printer failed it may be completed by trying it again as often as to install the printer driver appears To revert the unit to an environment where the printer can be installed turn off the printer and then click Yes To quit while leaving the unit as it is click No 4 Turn the LPS 1 on Driver Setup Pitney Bowes LPS 1 The Add New Hardware Wizard dialog box appears and you can resume installation from step 10 Install the printer Connect Pitney Bowes LPS 1 and then turn it on E Re installing the printer driver If you ever need to re install the printer driver a printer driver installer that installs the printer driver only is provided on the CD To start double click the D_ SETUP EXE icon in the root directory of the CD to start the printer driver installer and then simply follow the directions in the dialog boxes displayed to install the printer driver You can also follow the above procedure to install the LPS 1 printer driver on additional computers with Windows 98 SE installed Installing the Software INSTALLING SOFTWARE Uninstalling Software If for any reason you need to remove the software from your personal computer follow these steps to uninstall the software Uninstalling P touch Editor Version 4 1 This procedure removes the
11. Memo3 Memod4 Mr Walter Freeman gt 4 10 2004 I lt 2 Double click on the Body field to place the cursor in the field and then type in the address Date Title Body Code Memol Memo2 Memo3 Memod4 4555 Cumberland Pkwy P 4 10 2004 Mr Walter Freeman Anytown USA IE J gt 1 To enter a new line in a cell hold down the Ctrl key and press the Enter key 3 Repeat this for all necessary fields The Label List 6 CREATING LABELS 4 To add the next record right click in the Label List window and select Create New Record from the pull down menu Date Title Body e Record View Memol Memo2 Memo3 Memo4 4555 Cumberland Pky Erm View USA 4 10 2004 Mr Walter Freeman Anytown Delete Record Cut Ctrl x Copy Ctrl C Paste Ctrl V Merge into Layout Im gt A new record appears in the list Date Title Body Code Memol Memo2 Memo3 Memo4 gt 4 10 2004 Mr Walter Freeman Pardon aa Pkwy 95093 5 Enter the name and address etc in the new record Date Title Body Code Memo1 Memo2 Memo3 Memo4 gt 4 10 2004 Mr Andrew McCord ernen 35008 4 10 2004 Mr Walter Freeman Pardes ror Pkwy 95093 6 Repeat steps 4 and 5 to add more records The Label List Creating Labels Using a Layout Style and Data from the Label List The label layout can now be created using the fields in the Label List as a guide E W
12. Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment to an outlet on a circuit different from that to which the receiver is connected e The enclosed interface cable should be used in order to ensure compliance with the limits for a Class B digital device e Consult the dealer or an experienced radio TV technician for help J e Changes or modifications not expressl
13. a label from Microsoft Word The highlighted data is copied as text and automatically added to a new record created in the Label List The Title and Body fields of the new record are then merged into a new label layout which is displayed in the Add In Preview window E Creating a label using data from Microsoft Word 1 Open a Microsoft Word document and select the data you wish to place on a label To select the data highlight the text ia exampleword doc Microsoft Word File Edit View Insert Format Tools Table Window Help Oe 15 TimesNewRoman 12 Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA 95063 Dear Mr Walter Freeman Welcome to our On Call program We are committed to providin highest standards of service for the most positive ownership experience o owever should the need arise for z ajaz 4 gt l Page 1 Sec 1 111 feline beets Ini coll REC TRK EXT OVR Endish u s Gx Using P touch Editor with Other Applications O D 2 Click in Microsoft Word s standard toolbar gt P touch Editor starts and the Add In Preview window appears showing the newly created label a z P P touch Editor 4 1 Layout DE O G m alal af vu z ol m Toolbar Prin 2 2 hs e List re 2 a m e on Mr Walter Freeman Preview window Displays a preview a 4555 Cumberland Pkwy d Anytown USA 95063 For Help press F1 Add In Preview window toolbar al Print Prints the curren
14. edad aia 52 APPENDIX aaa 56 MET AAA ons as einstein TEE ean ne denandanaciecast ET EEEIEE A 56 Cleaning Me Print HCA iria sara li ini 56 ClSanma the ROIG essere ace AA 56 Ghanging Gutler UAM carta a a a 58 OULlESACO INIA oa 59 a aorin Sak aceem otras aden EE aa SEERE EE AAR AR EOE A ATE An ods 59 SPCCHICALIONS an e A EE O algcunces 60 EPO rae a E EE EEE 60 Operating ENVIO a E a E aE aeaaniataioes 60 Accessories FOr USA OM o E E E NS 61 INI E TEA A A T ERAT 61 CAROS cenena E E es 61 Replacement Blades for Cutter Unit ooccccccnnccncccnoncncconnnnnnnoncnnnnnnnnnnnnnnnnnnonnnnnnnnancnnnonancnnnns 61 Cleaning nee A A A AS 61 A nT Dee oe CO TET 62 SOmtactlIHmoOrmnatoN tods cid cate 65 6 Contents INTRODUCTION Congratulations on purchasing the LPS 1 Your new LPS 1 is a label printer that connects to your personal computer enabling you to quickly and easily print professional custom labels that you have created on your personal computer using the label editing software provided NOILONGOULNI e We strongly recommend that you read this User s Guide carefully before using your LPS 1 and then keep it nearby for future reference Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Party Pitney Bowes Inc 1 Elmcroft Rd Stamford CT 06926 0700 TEL 203 924 3614 declares that the product Product Name Label Printer LPS 1 Model Number LPS 1 complies with Part 15 of the FCC
15. necessary to change these settings I CD ROM drive Jo Hicrosatt windows Update V Specify a location G P TOUCH ENGLISH DRIVERS LPS 1 WiIN y Browse poa 1 3 Click Next Add New Hardware Wizard The next dialog box appears The Windows driver file search for the device remainder of this procedure varies ml i i USB Printing Support depending on the dialog box that appears next dp da bes AS al ai ae Selia gt evice Click Back to select a different driver or click Next The name of the detected hardware to continue Q shown in the dialog box may vary L E Location of driver depending on your operating aa 8 c P ToucH eNGLisH DRIVERS LPS 1 w environment l Installing the Software 14 Proceed with one of the following mWhen the Add New Hardware Wizard dialog box appears Click Finish The new hardware has been detected Return to step 10 When an error dialog box appears Refer to Error Recovery on page 23 to correct the error mWhen the Add Printer Wizard dialog box appears Click Finish The new hardware has been detected Go to step 15 15 Click Finish The User Registration dialog box appears Add New Hardware Wizard e USB Printing Support Windows has finished installing the software that your new hardware device requires AYVMLAOS ONITIVLSNI Pitney Bowes LPS 1 A This printer could not be installed Quit all programs restart Windows and then try again
16. standard Microsoft toolbar Exit the P touch Add In load the 2 label roll type pene the P touch Add in select Select Layout and then verify the layout Is Microsoft Outlook opened when using Microsoft Word P touch Add In Close Microsoft Outlook and restart Microsoft Word to enable the Add In Troubleshooting XIGNAddV e 5 APPENDIX Specifications LPS 1 Item Specification Display LED lamp green Printing method Direct thermal printing via thermal head Max 90mm sec Max 50labels min Standard Address Labels pong 300 dpi 720 dot Maximum Printing Width 2 3 59mm Minimum printing length 1 25 mm ON OFF button FEED button Interface USB USB Spec 1 1 protocol Power source AC 120 V 60 Hz 0 8A Dimensions 5 3 4 W x 7 3 4 D x 6 H 146 W x 196 D x 152 H mm Weight Approx 2 8 Ib 1 3 kg Without LA Rolls Cutter Manual cutter Printing speed Buttons Operating Environment Item Specification Microsoft Windows 98 SE Me 2000 Professional XP Home Professional Cria sien Corresponding OS must be clean installed in the PC environment which fulfills Microsoft fs recommending conditions Interface USB port USB Spec 1 1 protocol Hard disk Over 70 MB of available space Memory On O XP HomeProfessional 28 MB or more Monitor SVGA high color or higher graphics card Other CD ROM drive Temperature 10 C to 35 C 50 F 95 F Humidity 20 to 80 without con
17. to New and the click New Layout to create a new layout The Label List To add the field from the Label List to the label layout click on the field selector of the field you want to add to the label and then drag and drop it on the layout A pop up menu appears Select Text from the pop up menu The field is added to the layout and displayed as text If Bar Code is selected the field is added and displayed as O a bar code Repeat steps 1 and 2 to add more fields to the layout You can add multiple fields at once by holding down the Shift key and selecting contiguous field selectors Arrange the objects on the layout and apply any format settings to complete the layout Select Layout Style and click Save The first time you register a new layout the Add category dialog box appears Enter a category name Any layouts registered by you will be stored in this category Body 6 O A m gt Z Q E gt U m E 92 2399 Pacific Avenue 23 Anytown USA 9000 Fleet St 230 Anytown USA Walter Freeman 4555 Cumberland Pkwy Anytown USA Text Bar Code MI Sheet oilo 1 1 a Date Title Body b 4 10 2004 o 2399 Pacific Avenue 23 Anytown USA 9000 Fleet St 230 4 10 2004 RC Anytown USA 4555 Cumberland Pkwy Anytown USA 4 10 2004 AE EEE cM Bob Goodman F _ 11 Date Title Body 4 10 2004 E a 2399 Pacific Avenu
18. to a personal computer until the software has been installed e When using Windows 2000 Professional and Windows XP Home Professional log on as an administrator before installing the software e When you are installing the software from the CD ROM the following dialog box may appear on the screen If so click OK and reinstall the software from the beginning Feature transfer error e x Error 1603 Fatal error during installation Consult Windows Installer Help Msi chm or MSDN For more information 0 Software Overview Installing the Software The installation procedure differs depending on the operating system running on your personal computer Refer to the installation procedure for the appropriate operating system to install the software Refer to When using Microsoft Windows 98 SE on page 16 for the installation procedure for that Q operating system When using Microsoft Windows Me 2000 Professional XP Home Professional 1 Start your personal computer and insert the CD ROM into the CD ROM drive InstallShield Wizard A dialog box appears briefly while the dad COMNEN InstallShield Wizard prepares for Bela pare pty dq do ti installation When the preparation is A complete the InstallShield Wizard Checking Operating System Version welcome dialog box appears COO e It may take a short time for the dialog box Q to appear e If the program does not start and the dialog box does n
19. CODE128 of Characters E a VV Auto IV Add Margins p Width M Show Characters C Large Left Medium C Center le Small C Right Minimum Just Input Protocol Setup Protocol CODE128 Numbering of Characters Auto Control Code Control Code Data No 1234 5678 9 1234 567 8 No 9 Using P touch Editor CREATING LABELS Q e Pitney Bowes shall not assume any responsibility for any loss or damage caused by bar code labels being misread e Ifthe bar code reader is not able to read bar code labels printed using the Give priority to print speed option try using the Give priority to print quality option e The bar code reader may not be able to read bar code labels with narrow bar codes e The LPS 1 is not designed exclusively for creating bar code labels Always check that bar code labels can be read by the bar code reader e Always use the largest bar code size possible The bar code reader may not be able to read bar code labels with small bar codes e Continuously printing a large number of labels with bar codes can overheat the print head which may affect printing quality e For best results print bar code labels in black on a white label Some bar code readers may not be able to read bar code labels created using colored labels Always check that bar code labels can be read by the bar code reader e To make changes to an existing bar code in a label do
20. H Bal Pan Andon McCord Room B Mr Bob Goodman Room A Date and Time___ Calendar fd y 8 a For Help press F1 2 K A A O O S Ll cl 5 Click on the field selector of the field you want to add to the label for this example we will use the Name field and then drag and drop it on the layout The field is added to the layout 2 P touch Editor 4 1 P57 Database1 bl a File Edit View Insert Format Tool Layout Window Help 0 S432 989 425B 0 0 7 Sifax 8 e e 5 a aa ae x Times New Roman y 16 xl Database xls NE a E el se M RE Name y a El AJO Text Arrange Text ME Bar Code Decorative o o A E es Mr Walter Freeman able hara a EE F e d l Screen Clip Art Capture selector Symbol Make Picture Sr E Date and Time___Calendar___ ad ala El For Help press F1 a Ei NUM y Using P touch Editor with Other Applications S1319VW1 ONILVAYD e Pa O CREATING LABELS 6 Use the Text Properties dialog box to update the font position and size of the new field 2 P touch Editor 4 1 P57 Database1 Ibl A File Edit View Insert Format Tool Layout Window Help o0 S432 989 BB 00 T Elx 8 e BE Visitor Name Badge Label a x Arial y 22 y xl Database xls El aaz gae a 0 8 00 ele el e 9 me all I 1 0 al Arrange Text al Decorative Frame c Image C
21. If the problem persists contact your system administrator Add Printer Wizard You can type a name for this printer or you can use the name supplied below When you are ready click Finish to install the printer and add it to the Printers folder Printer name Pitney Bowes LPS 1 Your Windows based programs will use this printer as the default printer T 2 e 4 5 Back Finish Cancel Add New Hardware Wizard Pitney Bowes LPS 1 Windows has finished installing the software that your new hardware device requires Installing the Software INSTALLING SOFTWARE 16 Click Finish Installation of the P touch Editor software is now completed You may be required to restart your Q personal computer after installation Select one of the restart options and click Finish s and then click Finish to complete setup y _ _ AO p M basal set E PA conca Installing the Software E Error recovery when installing printer driver on Microsoft Windows 98 SE 1 Click OK Panes Donat EER The Driver Setup dialog box appears N This printer could not be installed Quit all programs restart Windows and then try again If the problem persists contact your system administrator 2 Click Cancel The Confirmation dialog box appears Driver Setup Pitney Bowes LPS 1 X Install the printer Z N mtr gt Ts E O 1 O Tl gt A
22. OILONGOULNI GETTING STARTED Unpacking Your LPS 1 Check that the package contains the following before using your LPS 1 If any item is missing or damaged please contact PB Supply Line at 1 800 243 7824 LPS 1 Quick Start Guide USB cable Pitney Bowes Customer Friendly Return Policy Manufactured by Pitney Bowes Part No XC8897051 Paper guide Starter roll Cleaning Sheet S CD ROM The LPS 1 includes one starter roll of LA Die cut Online Postage PC Postage Labels 100 labels a Unpacking Your LPS 1 LPS 1 Components LPS 1 Label Printer E Front LA Roll compartment cover GALYVLS ONILLAS E FEED button LED lamp ON OFF button CUT lever Q If the LA Roll compartment cover is left open dust will collect on the print head Always close the cover E Back Q Do not connect the LPS 1 to the USB port of your personal computer yet Do not connect the LPS 1 to your personal computer until directed to do so when installing the printer driver If the LPS 1 Welcome to the Found New is connected to a personal computer that does not have the ee printer driver software installed the dialog box shown here will ee appear Click Cancel remove the USB cable and then install O Myou hardware came with an instalation CD the printer driver software bai Refer to Installing the Software on page 11 ojaan feat O Install from a list or specific location Advanced LPS 1 Components
23. P touch Editor software and associated software files The printer driver is not removed by this procedure 1 Start gt Settings gt Control Panel gt Add or Remove Programs gt Pitney Bowes P touch Editor Version 4 1 gt Change Remove Add Remove The InstallShield Wizard dialog box appears 2 Select Remove and then click InstallShield Wizard Next ae The Confirm Uninstall dialog box appears pedir A Ex Select new program features to add or select currently installed features to remove o ES lt Back Nem gt 3 Click OK to confirm the unistall The Setup Status dialog box appears Confirm Uninstall After the software is removed from your InstallShield Wizard personal computer the Maintenance ios Complete dialog box appears Pitney Bowes P touch Editor Version 4 1 Setup is performing the requested operations p Uninstalling Software Maintenance Complete 4 Click Finish to complete the uninstall The uninstall process is now completed Uninstalling the Printer Driver InstallShield Wizard This procedure removes the printer driver from the personal computer 1 Turn off the P touch and remove the USB cable from your personal computer 2 Open the Printer control panel Printers and Faxes for Windows XP Home Professional O For details refer to Windows Help 3 Select the Pitney Bowes LPS 1 icon and then select Delete from the File menu R
24. Roll type E Using a Layout Style to create a label 1 Click the Format menu and then click Apply Layout Style The Select Layout Style dialog box appears P P touch Editor 4 1 Layout6 a File Edit View Insert Mie Tool Layout Window Help A S8Wslak i D aT Eho zS E 2 Pitney Bowes LPS Drawing WwRoman vjfe gt Xi lebellist Es E E x Chandni Z Be a Table Functions gt Juja mge Ala sel Full fet Pa 1 3 aly em Lala ee al E h n i acter ri 5 z Beg Apply Layout Style A Background Text Arrange Text E Bar Code Decorative Frame a c Image Date Title Body Code Memol pe R A A Ol O O C l PIE Mi Bob Goodman 2399 Pacific Avenue 23 Anytown USA 94115 a al Clip Art 95008 4 10 2004 Mr Andrew McCord rors eae town US N 4555 Cumberland Pkwy 95093 Make Pictu ake Picture 4 10 2004 Mr Walter Freeman Anytown USA lt Applies Layout Style The Label List S1319VW1 ONILVAYD e CREATING LABELS 2 Select the appropriate layout for the label you want to create and then click ox The Merge Fields dialog box appears Each label size has default Layout Style For each the layout O style used the last time for that specific label size will be automatically saved and used the next time 3 On the new layout each field has a name indicated in the Merge Fields dialog box as Layout Object For each field as
25. as Haste 48 49 51 G C General Precautions 2 CDRO Milo 4 CD ROM amp Software oo 3 H Changing Cutter Unit 58 HD as 13 17 Cleaning i Roler gg Installing the Software as 1 Cleaning Sheet ou eee 4 61 L Clip AT cocoa A eee 8 Code field 49 51 installing ona 8 Connecting LA Roll compartment cover 5 tO POWEF SUPPLY nescence E Al ena 2 61 Contact Information am 65 Label o cure ead 31 Contacts WINdOW eeen 51 Label file A 31 Opening voassa 32 CUSTOM SETUP 0 13 17 Label List sessies 38 CUT level sisi tienes ota 5 Entering data 00 0 39 Cutter iiien 58 How it WOFKS ocicoconcoiicccciconanoooronoss 38 ODENIN arcana 39 Printing labels from 44 USING serasa 39 Index VOWS r 38 Label List Object 42 Label List WINdOW o o 29 Label List Database window 29 Labels Printing cooooocccinnococociccocononiconononoronnnnooo 31 O e cece 32 Layout Object ou eee 42 Layout properties o oocoocoo o oo 29 Layout Style 13 17 41 Layout WINdOW oocococccccicicnocccininccocooos 29 Layout work area un cccceececce eens eeeee 29 ED B 91 eget err eee meee tent eee 5 6 M Maintenance sassis 56 Manuals marina dass 13 17 Merge Fields 0 0 42 Merge F
26. cel A 5 Using P touch Editor Creating Bar Code Labels You can create labels with bar codes for use with cash registers stock control systems or other bar code reader systems 1 In the Page properties box select Normal Format from the pull down list of label types The tape length and width settings are automatically set to the size of a standard address label O If the Page property box is not displayed in the Property dock click a to open 1t Click the W in the Object dock The Bar Code Properties dialog box appears Click the Protocol tab to open the Protocol page and then select a bar code protocol from the Protocol list box A description of the selected protocol appears below the Q Protocol list box Click the Setup tab to open the Setup page and then select any bar code format options for the selected protocol The options that can be chosen may differ depending on the protocol selected Click the Input tab to open the Input page type the data for the bar code in the Data text box and select any options that are available for the selected protocol The options that can be chosen may differ depending on the 0 protocol selected Click OK The bar code appears on the label in the layout work area S1319VW1 ONILVAYD e Description of CODE128 Format One dimensional Characters All ASCII characters Number of Digits 1 250 Input Protocol Setup Protocol
27. densation 1 Required available space when installing the software with all of the options a Specifications Accessories For USA Only XIGNAddV Pitney Bowes recommends the use of genuine Pitney Bowes accessories with your LPS 1 The use of other products will not allow the machine to operate or may damage your LPS 1 The following supplies and accessories are available for your LPS 1 and can be ordered directly from Pitney Bowes To reorder supplies contact PB S f www pb com supplies 1 800 243 7824 LA Rolls Stock No Description LAO 2 4 Online Postage PC Postage Label LAO 5 Continuous Paper Tape LAO 8 Large Address Label LAO 9 Small Address Label Replacement Blades for Cutter Unit Stock No Description LC1 0 Cutter Blades 2 pack Cleaning Sheet Stock No Description LCO 2 Cleaning Sheets 10 pack E Accessories For USA Only APPENDIX Index A D AG DOWER CONG nsiasaraaa a a Database manine nani 52 ACCES SOMOS sondia Gaus 61 Database properties 29 Add In function eee eee 45 Database window esee 29 Add In Preview window AE DALE TONG uma 48 49 51 Add In software a n 10 Draw toolbar oe 29 Add I nS oaeen 17 Drivers eseese 17 Administrator a a 10 Auto Format Templates 13 17 F FEED DUUON escisiones n 5 B Font settings ss 29 Bar Code araneae dos 33418 ROMS eenaa AnS 17 B dy Teld nin
28. e 23 Anytown USA 3000 Fleet St 230 4 10 2004 IC Anytown USA oe Mr Bob Goodman 2399 Pacific Avenue 23 Anytown USA The Label List CREATING LABELS E Printing labels from the Label List 1 Click 3 in the Print properties box to open the Print dialog box and select the print options Refer to Print Options on page 31 for details So ia Mirror Printing Output Directly to Printer Driver C Current Record Selected Record s C Record Range 2 Select a Print Range option to select which records are printed Refer to the Print Range Options table for details The specified labels are printed Print Range Options Setting Details All Records Prints all records in the Label List Current Record Prints the record currently displayed Selected Record s Prints the record s currently selected in the Label List Record Range Prints the records designated by the From and To range settings 0 e Optionally a record can easily be printed by selecting the record in the Label List then clicking A in the Standard toolbar e You can select multiple non contiguous records for printing with the Selected Record s and Record Range options by holding down the Ctrl key and selecting the desired records 6 The Label List Using P touch Editor with Other Applications If during software installation the Add In feature was selected an Add In function is a
29. eckbox in the Add In Preview window when you do not want to register the O data in the Label List e The data is copied onto a label formatted with the default Layout Style To change the Layout Style click be to open the full P touch Editor screen and edit the layout or apply a different Layout Style Refer to Creating Labels Using a Layout Style and Data from the Label List on page 41 for details Microsoft Outlook You can start the P touch Add In and copy the highlighted data directly onto label from Microsoft Outlook The highlighted data is copied as text and automatically added to new records created in the Label List The Title Body and Code fields of the new record s are then merged into a new label layout which is displayed in the Add In Preview window Data can be imported from the Contacts Calendar Deleted Items Drafts Inbox Journal Notes not including the Notes dialog box Outbox Sent Items and Tasks windows E Creating a label using data from Microsoft Outlook 1 Open Microsoft Outlook Contacts and select the data you wish to place on a label To select the data highlight the contact name Contacts Microsoft Outlook SE File Edit View Favorites Tools Actions Help Ene gt SH ABAX Dr Find y A Contacts Goo Wal Outlook Shortcuts m Goodman Bob T A 2399 Pacific Avenue 23 Anytown CA 94115 G Outlook Today McCord Andrew 9000 Fleet St 230 Anytown C4 95008 E Walter Freeman
30. efer to Windows Help for other methods Q of removing a printer driver from your personal computer 2 Printers and Faxes A Edit View Favorites Tools Help Open ya search ie Folders EI Pitney Bowes LPS 1 0 Printing Preferences Pause Printing Sharing Ready Use Printer Offline Add Printer Server Properties Set Up Faxing Create Shortcut Delete Rename Properties Close Other Places Uninstalling Software AYVMLAOS ONITIVLSNI z Casal al DEZE Jo CREATING LABELS Overview This section describes the general procedure for creating labels using your LPS 1 Refer to the sections indicated for details and additional information related to each operation S119VW1 ONILVAYD e 1 Insert the appropriate LA Roll Select the appropriate LA Roll for the label you are Insert the LA Roll creating Label Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA 95093 2 Enter the text There are two main methods of entering text on the label Enter text into a Microsoft Office software Enter text with P touch Editor our easy application and use our Add In feature to use label creation software 2 P touch Editor 4 1 addresslabel Ibl a File Edit View Insert Format Tool Layout Window Help D 6d3H 94 320 BB 10o0 TE lux sav ide g R 1oroisials sp 9 m alarm a fe ae um 2 0 ULA Mr WalterFreeman ia 4555 Cumberland Pkwy Anytown USA 95093 a i te Mr Wa
31. etails Using P touch Editor with Other Applications 6 O A m gt Z Q E D 0 m E 92 CREATING LABELS Using a Database E What is the database function The database function allows you to use existing data from another source to quickly create custom labels containing database content for example name address labels or inventory labels with codes The supported formats are mdb MS Access csv generic format and xls MS Excel E Creating a name badge label using a database This procedure describes how to retrieve the database information and associate it to the layout 1 Inthe Page properties box select Visitor Name Badge Label from the pull down list of label types The tape length and width settings are automatically set to the size of a Shipping label O If the Page property box is not displayed in the Property dock click to open it 2 Prepare a rough label layout for the label you want to create 2 P touch Editor 4 1 P57 Database1 Ibl File Edit View Insert Format Tool Layout Window Help 5 8 8 72 SSX SB oo THE fox 88 Y E a Visitor Name Badge Label y x Bar Code Table A R A A SN O O o iG lt a Ll Screen Capture Symbol E 93 Arrange Text al Decorative Make Picture Am Date and Time___ Calendar ad Sheet Jaje 141 a For Help press F1 js 8 S ww A 3 Toretrieve the database information and associa
32. field check the Import Into Code Field checkbox on the Add Ins tab of the Options dialog box e The maximum number of rows that can be selected and printed in a single print job is 500 e When printing the records selected to be printed will be counted from the bottom of the list to the top To print records 1 amp 2 in a list of 10 select records 9 amp 10 to be printed 3 Click 2 to print the label To edit or customize the text or label layout click The full P touch Editor screen appears and you can edit the label E How Microsoft Excel data is added to the Label List A new record is automatically created for each row selected and the text in the selected data is added to the following fields e The current date is added to the Date field e The content of the first cell in the row is added to the Title field e The content of the remaining cells in the row is added to the Body field e If the last cell selected in the row contains numeric data and hyphens only the content of that cell can be added to both the Body field and the Code field Date Title Body Code Memol A 2399 Pacific Avenue 23 4 12 2004 Mr Bob Goodman Anytown USA 94115 9000 Fleet St 230 4 12 2004 Mr Andrew McCord Anytown USA 95008 4555 Cumberland Pkwy 4 12 2004 Mr Walter Freeman Anytown USA 95093 l liv Using P touch Editor with Other Applications S119VW1 ONILVAYD e CREATING LABELS e Uncheck the Label List ch
33. font size and with a simple single line frame with rounded corners 1 In the Page properties box select Standard Address from the pull down list of label types The tape length and width settings are automatically set to the size of a standard address label Q If the Page property box is not displayed in the Property dock click to open it Click the Text icon A in the Object dock to create a text box and then type in the name and address Select the name the first line of text and then apply bold and slightly larger font size settings using the Text properties box The settings are applied to the selected text The label should now be ready for printing Refer to Printing the Label for further details Q Ifthe Text property box is not displayed in the Property dock click al to open it Using P touch Editor 2 P touch Editor 4 1 Layout2 al File Edit View Insert Format Tool Layout Window Help ow a Pitney Bowes LPS 1 Hanging File Folder Label Binder 1 1 4 Spine P Binder 2 Spine SOS ESOS CCC COCO CCC Walter Freeman ABC Transportion Corporation A555 Cumberland Pkwy E 5093 A B Udi Mi Sheet Tole 141 a g S 5 2 es iui Mr Walter Freeman ABC Transportion Corporation 4555 Cumberland Pkwy Anytown USA 95093 Printing the Label We will now print the label created in the earlier example 1 In the Print properties box select the number of
34. formation from previously created labels or for potentially new labels How the Label List Works The Label List is displayed in the Label List window and works similarly to a Database connection Refer to Using a Database on page 52 for a details about conecting to a database However with the Label List the database cannot be imported and can only be exported in CSV format but records can be added deleted and edited note that the fields are however fixed Views The Label List can be displayed in either Record View or Form View To change from one view to the other right click in the Database window and then select either Record View or Form View from the associated menu E Record view Displays a list of records and their associated data for each record in the Label List 4 10 2004 Mr Walter Freeman pe oan all Anytown 9000 Fleet St 230 4 10 2004 Mr Andrew McCord Anytown USA 2399 Pacific Avenue 23 Anytown USA 1 Record selector Clicking the record selector selects the entire record The record currently selected is indicated by the mark 2 Field selector Displays the field name Clicking the field selector selects the entire column 3 Cell Displays the field data for each field in a record Once fields are merged into a label layout the corresponding data appears in the label when a record is selected Simply select a different record to change the contents of the label
35. g a layout Changing the font Adjusting objects Using Add In Using the label list Editing and saving a layout style Linking with an Excel file Merging into a layout Specifying the label length Inserting clip art illustrations Specifying a Numbering field and printing Selecting a protocol Changing the size Using tape as vertical direction Using the Auto Format function Using the P touch Library Using P touch Editor s13gv1 ONILLVIYI NJ Wi CREATING LABELS Using Help P touch Editor has its own Help application that offers further detailed information on the features available with P touch Editor and how to use these features E Opening Help 1 Start P touch Editor Refer to Starting P touch Editor on page 28 The layout window appears 2 Select P touch Editor Help from the Help menu or use F1 The P touch Editor Help window appears Ef P touch Editor 4 1 Help q Contents Index Search Favorites mma P touch Editora 1 Help mmm R e HowTo CUT Y Advanced Settings i Editor Version 4 1 Troubleshooting o Go to the other Help Sections Copyright Information 3 A rao A i The full version of the User s Guide is available as a pdf file and is located in the Manuals section of the Pitney Bowes P touch Editor 4 1 programs directory To view please click on Start Programs XP users All Programs Pithey Bowes 4 P touch Editor 4 1
36. hat is a Layout Style e A Layout Style lets you easily use a variety of previously registered label layouts e You can also register new layouts you have created and quickly and easily recall these for use again later E When is this useful e You can easily create labels by simply selecting a Layout Style then just entering text in the layout displayed in the P touch Editor s Layout window e You can quickly create and print labels using the Merge Fields function to automatically arrange data from a Label List or database in the desired layout E Choosing a Default Layout Style A default layout style can be selected for each individual LA Roll type Initial defaults have been set and are indicated with the word default as part of the Layout Style name To set a default layout style for a particular LA Roll type 1 Load the LA Roll for the type you wish to set the default style for into the LPS 1 2 Click the Format menu and then click Apply Layout Style to open the list of available layout styles to select from Use the category pull down menus to select layout styles from alternate categories If the layout style you want is not in any of the category lists create a new layout style Q refer to the Using a Layout Style to create a label section 3 Click on the applicable layout style and Click OK This will set the default layout style for your loaded LA Roll type 4 Close the window and repeat steps 1 3 for each LA
37. he LPS 1 to a personal Q computer via a USB hub a proper connection may not be possible due to the type ofhub used If this occurs connect the LPS 1 directly to the personal computer 10 Click Next The next Add New Hardware Wizard dialog box appears The name of the detected hardware shown Q in the dialog box may vary depending on your operating environment 11 Click Next The next Add New Hardware Wizard dialog box appears AYVMLAOS ONITIVLSNI Add New Hardware Wizard This wizard searches for new drivers for LPS 1 A device driver is a software program that makes a hardware device work Add New Hardware Wizard What do you want Windows to do 4 Search for the best driver for your device Recommended mand 5 Display a list of all the drivers in a specific location so you can select the driver you want lt Back Cancel Installing the Software 0 INSTALLING SOFTWARE 1 2 Click Next Add New Hardware Wizard The next Add New Hardware Wizard dialog box appears Windows will search for new drivers in its driver database on your hard drive and in any of the following selected locations Click Next to start the search The settings displayed on the screen may is TASA Eoppr disk dives Q vary depending on the operating environment the software is being installed on The software will automatically make the appropriate settings so it is not
38. heck box for that area Clear all check boxes to add no shortcuts The Start Copying Files dialog box appears 7 Review the settings to ensure all are correct and then click Next If the settings are incorrect click Back to go back and correct CAProgram Files Pitney Bowes Typical The application will be installed with the most common options The following feature is installed P touch Editor Ver 4 P touch Editor ia e The InstallShield Wizard completes InstallShield Wizard preparations for installing the software and Preparing to Install then the Setu p Status d ialog box appea rs Pitney Bowes P touch Editor Version 41 Setup is preparing the InstallShield Wizard which will guide you through the program setup process Please wait Configuring Windows Installer e After all files necessary to install the P Driver Setup Pitney Bowes LPS 1 touch Editor have been copied and registered the Driver Setup dialog box appears The Driver Setup dialog box does not O appear if Driver is not selected in Custom installation Installing the Software 8 When the Driver Setup dialog box instructs you to connect the LPS 1 plug the connector on the USB cable into the USB port on the back of the LPS 1 9 Check that the LPS 1 is turned on and then plug the connector on the USB cable into the USB port on your personal computer The Add New Hardware Wizard dialog box appears When connecting t
39. ice Express at 1 800 522 0020 al LPS 1 Components Connecting to the Power Supply 1 Plug the power supply cord into a standard electrical outlet Q e Check that the electrical outlet is 120 V before inserting the plug e Remove the power supply cord from the electrical outlet after you have finished using the LPS 1 e Do not pull the cord when removing it from the electrical outlet The wire in the cord may become damaged Do not connect the LPS 1 to the USB port of your personal computer yet Do not connect the LPS 1 to your personal computer until e directed to do so when installing the printer driver Ifthe LPS 1 Welcome to the Found Now is connected to a personal computer that does not have the ii i tn printer driver software installed the dialog box shown here will A appear Click Cancel remove the USB cable and then install O ys hardware came with an instalation CD the printer driver software Refer to Installing the Software on page 11 Connecting to the Power Supply GALYVLS ONILLAS 7 GETTING STARTED Installing the LA Roll There is a wide range of LA Rolls available for use with your LPS 1 allowing you to create almost any type of label you need Available supplies The types of LA Rolls that may be used with the LPS 1 are listed below Stock No Description LAO 2 4 Online Postage PC Postage Label LAO 5 Continuous Paper Tape LAO 8 Large Address Label LAO 9 Small Add
40. ields function 41 Microsoft Excel oooocoocoooccoococcooo 48 Microsoft Outlook 50 Microsoft Word o oo o oo o o o 46 N Name Dade ecococnccocncococccinicccocaccononooooo 52 O ODISCE COCK erisassiensannnnni 29 ON OFF button ou cece 5 Operating Environment 60 Output Directly To Printer Driver 31 P Page properties oo 29 Paper Guide 00 ccc cece eeteeees 4 9 Power cord cocooccncccococicicnnncononococnnoconcnronnnos 5 Print properties oooocooccncccoccncccnoo o 29 Print RANGE oooonocococnonicoccononacincnconancnnonos 44 Printer Driver eese 10 Uninstalling 25 Printing Options eects 31 Property COCK oooococoociococccocicococcccinoo oo 29 P touch Editor 10 13 17 A EE NEE 36 Starting err 28 Uninstalling 24 CN 29 Using with other applications 45 P touch Library 10 13 17 Q Quick Start Guide aaiae 4 R Record VIEW ecese 38 Replacement a so 61 S Software Compatible Operating Systems 10 Installing o oooooo oonococoo0 o o o 11 OVS VIEW acna 10 Uninstalling 24 SPECIFICATIONS 0 eee cece eeeeeeeeeeeees 60 Standard toolbar 29 Starter rOll eco
41. ine at http www pb com supplies or call 1 800 243 7824 1 2 3 4 Contact Information 3 PitneyBowes
42. ing P touch Editor and some optional features Refer to How To in the online P touch Editor Help for further details Sample 1 Making an address a T label with P touch LBI Corporation Editor 100 Somerset Corporate Blvd Bridgewater NJ 08807 0911 2 Changing the font of the Ui Mi address label created in LBI Corporation 100 Somerset Corporate Blvd esson 1 Bridgewater NJ 08807 0911 3 Making an address i Mr Michael Smith label by using an Add In etnies 100 Somerset Corporate Blvd Bridgewater NJ 08807 0911 4 Making a label by using the label list 5 Making a label by using a layout style Br tidgev wat aah PEI Mr Bob Goodman 2399 Pacific Avenue 23 San Francisco CA 94115 6 Making a label by using a database NEI NENA 7 Making a banner or sign with continuous length YNO SMOKING SMOKING z tape 8 Making labels using the Information File 1 Information File 2 Numbering function 9 Making address labels ANUN contains a bar code 10 Making a vertical label with continuous length Mr Michael Smith LBI Corporation tape 100 Somerset Corporate Blvd Bridgewater NJ 08807 0911 11 Making an address label by using the Auto Bere Format function 12 Making a label by using Mr Michael Smith the P touch Library LBI Corporation 100 Somerset Corporate Blvd Bridgewater NJ 08807 0911 Options Printing Savin
43. installation is completed the User Registration dialog box appears 10 Click Finish Installation of the P touch Editor software is now completed You may be required to restart your personal computer after installation Select one of the restart options and click Finish es and then click Finish to complete setup Installing the Software AYVMLAOS ONITIVLSNI 2 as Q INSTALLING SOFTWARE When using Microsoft Windows 98 SE 1 Start your personal computer and insert InstallShield Wizard the CD ROM into the CD ROM drive Preparing to Install A dialog box appears briefly while the Pitney Bowes Software Setup is preparing the InstallShield InstallShield Wizard prepares for eye ee installation When the preparation is complete the a InstallShield Wizard welcome dialog box appears _ tmay take a short time for the dialog box Q to appear e If the dialog box does not appear navigate to the contents of the CD ROM and then double click the Setup exe icon 2 Click Next to begin installation The License Agreement dialog box appears Welcome to the InstallShield Wizard for Pitney Bowes Software computer To continue click InstallShield lt Back New ee 3 Carefully read the license agreement If mum you agree to the terms and conditions Pes of the license agreement click Yes to continue installation The Customer Information dialog box appears
44. ions 2 P touch Editor 4 1 Layout1 A File Edit View Database Window Help Suz pasea Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA 95063 Body Code Memol 4555 Cumberland Pkwy Anytown USA 95063 2399 Pacific Avenue 23 Anytown USA 94115 For Help press F1 1 Standard toolbar Provides icons for file print edit and view functions 2 Property dock The property dock contains the Print Page Text Layout and Database property boxes for setting the font format etc Click on the buttons at the left of the dock to display and close the corresponding property box 3 Draw toolbar Provides tools for drawing graphics on the label 4 Layout work area The layout work area displays the label and imported objects as you edit the label contents 5 Object dock The object dock contains icons for quick access to functions for adding text graphics tables frames and other decorative objects to the label 6 Label List Database window Displays data imported from a database or registered in the Label List Text Arrange Text 1 Bar Code Decorative Frame cy Image ag de Clip Art N a Make Picture Using P touch Editor CREATING LABELS Creating an Address Label This section describes the process of creating an address label as an example In this example we will create a standard sized address label with the addressee s name in bold and a slightly larger
45. ish to place on a label To select the data highlight the text aces vr xX File Edit View Insert Format Tools Data Window Help Dee 150 C Aral fe Mr Walter Freeman Address 4555 Cumberland Pkwy Anytown USA 9000 Fleet St 230 Mr Andrew McCord Anytown USA 2399 Pacific Avenue 23 Mr Bob Goodman Anytown USA Mr Walter Freeman 5 M 4 gt gt Sheet1 Sheet2 Sheet3 lt Ready Sum 284216 Using P touch Editor with Other Applications 2 Click 2 in Microsoft Excel s standard toolbar P touch Editor starts and the Add In Preview window appears showing the newly created label 2 P touch Editor 4 1 Layout1 Mr Bob Goodman 2399 Pacific Avenue 23 Anytown USA 94115 O e Refer to P touch Editor Help for other methods of starting P touch Editor from within Microsoft Excel e An error message appears if there is no data highlighted or if the data highlighted contains an object not supported by P touch Editor e Refer to How Microsoft Excel data is added to the Label List on page 49 for details of how the selected data is automatically added to the Label List e Refer to Add In Preview window toolbar on page 47 for descriptions of each button e When several records are selected and imported use the Previous Next Record buttons to preview the label for the previous next record e If you wish to import the last column of data if numeric into the code
46. iver loosen the screw securing the cutter unit The screw securing the cutter unit cannot be completely 0 removed Simply loosen it to remove the cutter unit from the LPS 1 4 Grip the tab and lift out the cutter unit Y Be very careful not to touch the sharp edge of the cutter Press the new cutter unit in the machine with the two holes aligned with the to posts in the machine Tighten the screw securing the cutter unit Install the LA Roll and close the LA Roll compartment cover For details refer to Installing the LA Roll on page 8 aor NO On Plug the power cord back into the electrical outlet E Maintenance What to do when Problem The LPS 1 does not print or a printing error is received The power button does not light up or flash The printed label contains streaks or poor quality characters or the label is not fed correctly A data transmission error appears on the personal computer Labels are jammed in the cutter or are not ejected correctly after printing Layout style is not updated when Add in is still activated anda new label roll is installed Microsoft Word P touch Add In is not available when Microsoft Outlook is opened 4 4 4 o e e o e o e o Troubleshooting Solution Is the USB cable loose Check that the USB cable is connected correctly Is the LA Roll installed correctly If not remove the LA Rolls and rein
47. lip Art pilex 141 4 Make Picture Room F3 NAVES Room A Mr Andrew McCord Room B Mr Bob Goodman RoomA For Help press F1 T Repeat steps 4 and 5 to add more fields to the layout Once you have competed editing the layout the label is ready to be printed You can check the layout and content of each label by selecting the corresponding record in the Database window 2 P touch Editor 4 1 P57 Database1 1b1 E File Edit View Insert Format Tool Layout Window Help D SUB B o TE mx sex 3173 52 00 80 ec u Je 8 vo al 0 El ES Arrange Text El Summer Seminar ela ER co Mr Walter Freeman R Room A Clip Art pice 11 Make Picture Name Room F3 Mr Walter Freeman Eos Mr Andrew McCord Room B Mr Bob Goodman RoomA Date and Time Calendar fad Ww For Help press F1 num 7 You can also move from record to record by using the Next E A D tabase yl a z x Record and Previous Record buttons in the Database Se a wz El Properties box ba e m 2113 al II o e Using P touch Editor with Other Applications 0 3 8 Print the label s using one of the methods below gt e To print the label currently displayed in the Layout work area by itself click Y Pin linthe 43 Print Properties box S e To print several labels hold down the Ctrl key and select the records in the Database E window for the labels
48. ls while the LA Roll compartment cover is open Pitney Bowes LA series Label Rolls Die cut and Continuous Tape Use only Pitney Bowes LA series Label Rolls with this machine Other rolls will not allow the machine to operate and could harm your LPS 1 Label Printer e Ifthe label is attached to a wet dirty or oily surface it may peel off easily Before applying the label clean the surface to which the label will be applied e Depending on the environmental conditions and the material condition roughness and shape of the applying surface part of the tape may not adhere properly or the label may peel off e In order to test the adhesive strength of the label or before using the label where safety is a particular concern test the label by affixing a small piece of it to an inconspicuous area of the intended surface e Ifthe label is used outdoors ultraviolet rays wind and rain may cause the color of the label to fade and the ends of the label to peel off e Do not expose the LA Rolls to direct sunlight high temperatures high humidity or dust Store in a cool dark place Use the LA Rolls soon after opening the package e Scratching the printed surface of the label with your finger nails or metal objects or touching the printed surface with hands dampened by water sweat or medicated cream etc can cause the color to change or fade e Do not apply labels to any persons animals or plants or in public locations or on another perso
49. lso installed for Microsoft Word Microsoft Excel and Microsoft Outlook provided these applications are installed on your personal computer Using these Add In functions you can quickly and easily create a label by highlighting the information and clicking the P touch icon e The Add In function can be installed to the following applications and versions e O A m gt 4 Z a m gt 0 m e Microsoft Word 97 2000 2002 2003 Microsoft Excel 97 2000 2002 2003 Microsoft Outlook 2000 2002 2003 e After installing the Add In functions for Microsoft Word Microsoft Excel or Microsoft Outlook the Security Warning dialog box may appear when starting these applications depending on the application s security settings If this dialog box appears check the Always trust macros from this source publisher checkbox and then click the Enable Macros button Refer to Help of the application you are using for details on security settings Add in Utility Security Warning F Program Files Microsoft OFfice OFFICE1 1 STARTUP Add In Ptou Details contains macros by Pitney Bowes Macros may contain viruses It is usually safe to disable macros but if the macros are legitimate you might lose some Functionality The security level is set to High Therefore you cannot enable macros From sources that you do not trust IV always trust macros from this publisher Disable Macros Enable Macros More Inf
50. lter Freeman 4555 Cumberland Pkwy Anytown USA 95063 p 28 or P touch Editor Help p 45 or P touch Editor Help Overview 3 Edit the label P touch Editor provides a variety of editing functions Use the tools in the Draw toolbar and Object dock to edit the label Draw toolbar 66 4 oe e TE Object dock Provides tools for A ee Borra The object dock drawing graphics Y E contains icons for on the label Yi Mr WalterFreeman functions to add 4555 Cumberland Pkwy text graphics Anytown USA 95093 n E tables frames and other decorative objects to the label s13gv1 ONILVAYD The label is printed from the LPS 1 Mr WalterFreeman 4555 Cumberland Pkwy 4 o Anytown USA 95093 Overview 27 CREATING LABELS Starting P touch Editor 1 To start P touch Editor click the Start button on the task bar point to All Programs or Programs point to Pitney Bowes P touch Editor 4 1 and then click P touch Editor You can also start P touch Editor by double clicking the short cut icon on the desktop or clicking the short cut icon in the Quick Launch Tray if these were created during installation Pitney Bowes Y Internet Internet Explorer Wy E mail Outlook Express 7 My Documents Set Program Access and Defaults S Windows Catalog e Windows Update Set Program Access l Defaults m Accessorie
51. me is added to the Title field When the contact s address is Business the contact s Job title is also added to the Title field e Ifthe This is the mailing address checkbox is checked the contact s address is added to the Body field When the contact s address is Business the contact s Company is also added to the Body field e The contact s ZIP Postal code is added to the Code field Date Title Body Code Memol I gt 4555 Cumberland Pkwy 4 12 2004 Mr Walter Freeman Dallas TX 95093 95093 lt PE ee OEE ae A 9000 Fleet St 2300 arenes lt gt When importing data from any other Outlook window a new record is automatically created and the selected data is added to the following fields as text e The current date is added to the Date field e The first line is added to the Title field e All remaining lines are added to the Body field Date Title Body Code Memol mE bi 4 12 2004 Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA 95063 lt 4555 Cumberland Pkian g a e Uncheck the Label List checkbox in the Add In Preview window when you do not want to register the 0 data in the Label List e The data is copied onto a label formatted with the default Layout Style To change the Layout Style click 5 to open the full P touch Editor screen and edit the layout or apply a different Layout Style Refer to Creating Labels Using a Layout Style and Data from the Label List on page 41 for d
52. n 10 InStalling the Soft Wat umi dd AAA 11 Uninstalllhg SOMWANC ciar a os a 24 Uninstalling P touch Editor Version 4 1 o ooooccccccooccnncnoconnconnccnnnnnncnnnonannnnnnnnnncnnnnnnnnnonannnnnnancnnnns 24 Uninstalling the Printer Driver iia a Aa 25 CREATING LABELS ii ete e al a is 26 OVESEN da a a a a dd taa 26 Starting ie TOUCH EMO E atin el E E E TA E aio e leia 28 USING LOU A a E 29 LAY CUE WVIAC E ARPE AE A erty E A E A E E E E I E a ta connmat eines 29 Creating an Address Label vs ssssctauetrdiecencsocsnestednad caaceclenaaadecetend seunevenceiensiteasinatedinakeonestantaeatveanchiasd 30 PRATING Ne Label E a a E i 31 saving Me Lae PAE EEE Er hes Cid E T A T AE E TEE daa 32 Opening an Existing Label F eii 32 Creatina BarCode Label ac Uta 33 Creating Other Types Of Label tt a pi 35 Contents O O mr m mr 0 CONTENTS E A ROO 36 The PAD GIES E austin iso ode ica 38 Howe Label LISEWO S arimeen o nr ada 38 A O o II A O A A oan ceauceth one 38 Using the Label EIST sga eren Ar a pd dr Dit dis 39 Creating Labels Using a Layout Style and Data from the Label List occccoocccconcnccnoo 41 Using P touch Editor with Other Applications ooocccccccccnnccocncnnconnnnnnnnnccnnnnannnnnnnnnnnononnnnnononennnnns 45 Aadam UM a td tl CaM ante lata elu aati lea tae 45 NUCFOS OTAN tota rata dio lesbico dades reer PO 46 MicrOSO ML EXCEL nus rot 48 Microsot UNOOK a a lid 50 WISING Database la
53. n s personal belongings without prior consent G General Precautions Note that Pitney Bowes does not assume responsibility for any damage etc arising from failure to follow the precautions listed When peeling a LA Die cut Label some portion of the label may remain Remove the remaining portion before attaching a new label Do not drop the LA Roll or damage to the LA Roll could result Be careful when handling the LA Roll Dropping the roll may break the spool and make it unusable CD ROM amp Software Do not scratch the CD ROM Do not subject the CD ROM to extremely high or extremely low temperatures Do not put heavy objects on the CD ROM or apply force to the CD ROM The software contained on the CD ROM is meant for use with the LPS 1 only See License on CD for further details This software may be installed on multiple personal computers for use at an Office etc Some DK rolls use permanent adhesive for their labels These labels cannot be neatly peeled off once attached AC power cord Use only the AC power cord included with the LPS 1 If the LPS 1 will not be used for an extended period remove the power supply cord from the electrical outlet Always hold the plug when removing the power cord from or inserting it into the outlet Pulling on the cord could cause a problem with the power cord The standard electrical outlet shall be installed near the LPS 1 and shall be easily accessible Cutter unit To preven
54. nacinininntadio nvidia 4 T TOXICO css ee ee nee 30 Text properties 0 0 cece 29 Title field oo 48 49 51 Troubleshooting 59 Typical Setup oo cece 13 17 Index e D y y m Z z gt x lt APPENDIX U USB Cable eiee 4 USB DOM session 5 Microsoft o Windows are registered trademarks of Microsoft Corporation in the US and other countries This product includes the software module USBPRINT SYS and USBMON DLL in which Microsoft Corporation wholly retains its rights and interests Adobe Acrobat and Reader are registered trademarks of Adobe Systems Incorporated All other software and product names mentioned are trademarks or registered trademarks of their respective companies All titles and copyrights to the software on bundled CD including but not limited to the program images clipboard templates and text incorporated into the software and any copies of the software are owned by Pitney Bowes Inc and its suppliers The user may not resale duplicate change reverse engineer disassemble or decompile any part or all of the software on bundled CD without prior written permission 0 gt Contact Information A S Service and Support i For service and support of your LPS 1 Label Printer please visit http www pb com labelprinting or call 1 800 522 0020 Accessories and Supplies To order accessories and supplies for your LPS 1 Label Printer visit PB Supply L
55. nation folder e Select Custom to install a particular feature For example to install the printer driver only The following items will be installed Typical e P touch Editor P touch Library Fonts e Help Clip Art Auto Format Templates e Layout styles Add Ins Custom Click Next and select the features you want to install on the Select Features dialog box Check on to select and off to unselect the items to be installed The Add Shortcut dialog box appears Specify where to add shortcuts for easy one click access for the Pitney Bowes software and then click Next If you do not want a shortcut created for an O area clear the check box for that area Clear all check boxes to add no shortcuts The Start Copying Files dialog box appears E sa InstallShield Wizard Setup Type er a Install Shield e Manuals Drivers p n InstallShield Wizard Add shortcut ce a uits your needs Click the type of setup you prefer 9 Typical The editing software printer driver etc will be installed with the standard options This option is normally selected Y Custom ie Select which program features you want installed Recommended for advanced 5 users i Destination Folder espiogan Files Pitney Bowes Select the features you want to install and clear the features you do not want to install Description lt lt P touch Edito
56. o The Add In Utilty allows you to install uninstall the add In function for selected programs To start the Add In Utility click the Start button on the task bar point to All Programs or Programs point to Pitney Bowes P touch Editor 4 1 point to P touch Tools and then click Add In Utility Pitney Bowes My Documents Windows Catalog Windows Update E Accessories m Startup Microsol ft Excel Microsoft Outlook gt Microsoft Word a Add In Utility Set Program Access and Defaults fai Pitney Bowes P touch Editor 4 1 gt fr gt FOUC ools P Log Off fo Turn Off Computer In the Pitney Bowes P touch Add In Settings dialog box check the checkbox of the applications that you want to use the P touch Add In with or uncheck the checkbox of the applications that you do not want to use the P touch Add In with Microsoft Word 97 2000 2002 2003 Add Ins Microsoft Excel 97 2000 2002 2003 Add Ins Microsoft Outlook 2000 2002 2003 Add Ins Caution Add and remove Add Ins after quitting the corresponding application Q Make sure that the applications you want to change the settings for are not running before changing the settings a Add In Utility V Add Iv Add V Add sl Pitney Bowes P touch Add In Settings Using P touch Editor with Other Applications CREATING LABELS Microsoft Word You can start the P touch Add In and copy the highlighted data directly onto
57. o see the rest of the agreement IMPORTANT PLEASE READ CAREFULLY e TEULA ie a o nua but not limited to natural person and legal entity and Pitney Bowes Inc Pitney Bowes which PSHE We es te Ena be abet Filta beca aa e A The SOFTWARE includes the i will be installed if you press Next or Yes button on the Dialog Box displaying the License Agreement in the installer along with any and Do you accept all the terms of the pre soeang Lice ns ae nue ement IF you select No the setup will close To install Pitney Bowes Software you must accept this agreement Installing the Software 4 Enter your User Name and the Company Name and then click Next The Setup Type dialog box appears Select the type of setup you prefer Change the default destination folder if you wish to place the program files elsewhere and then click Next e Click Browse to select an alternate Q destination folder e Select Custom to install a particular feature For example to install the printer driver only The following items will be installed Typical e P touch Editor P touch Library Fonts e Help Clip Art Auto Format Templates User Name Company Name ABC Company InstallShield InstallShield Wizard Setup Type Select the setup type that best suits pour needs Click the type of setup you prefer 9 Typical es The editing software printer driver etc will be in
58. onal computer to design professional labels and print them on your LPS 1 P touch Editor Version 4 1 Use this powerful label design software to create a wide variety of custom labels P touch Editor Version 4 1 also contains features to link and use data from databases as well as features for managing names addresses and other information previously entered on labels P touch Library Use this software to store labels you have created and then quickly and easily retrieve these labels for use again Add In Software for MS Word Excel Outlook These Add Ins allow you to quickly and easily copy data into a label directly from Microsoft Word Excel or Outlook using the Add In icon in the tool bar of each application Printer Driver This software enables your personal computer to print labels on your LPS 1 The CD contains the printer driver for the specific model purchased Software and Compatible Operating Systems The software is compatible with the following operating systems and versions of Microsoft applications P touch Editor Version 4 1 P touch Library and Printer Driver Microsoft Windows 98 SE Microsoft Windows Me Microsoft Windows 2000 Professional and Microsoft Windows XP Home Professional Add In Software for MS Word Excel Outlook Microsoft Word 97 2000 2002 2003 Microsoft Excel 97 2000 2002 2003 Microsoft Outlook 2000 2002 2003 Installation Precautions e Do not connect the USB cable
59. ot appear navigate to the contents of the CD ROM and then double click the Setup exe icon Cancel 2 Click Next to begin installation The License Agreement dialog box appears Installing the Software AYVMLAOS ONITIVLSNI INSTALLING SOFTWARE 3 Carefully read the license agreement If etre you agree to the terms and conditions of the license agreement click Yes to continue installation Press the PAGE DOWN key to see the rest of the agreement The Customer Information dialog box Piney Bones Pouch Sotware appears SOFTWARE Piney Bowes Pouch Editor This End User License Agreement ELLA is a legal agreement between you including but not limited to natural person and legal entity and Pitney Bowes Inc Pitney Bowes which governs your use of the software described in the above SOFTWARE The SOFTWARE the Shes that val be instaled you pess Next or Yes button on the Dialog Box displaying the License Agreement in the installer pr with any and v 4 Enter your User Name and the InstallShield Wizard Company Name and then click mone Next Jser Name The Setup Type dialog box appears cali Company Name ABC Company Installing the Software 5 Select the type of setup you prefer Change the default destination folder if you wish to place the program files elsewhere and then click Next e Click Browse to select an alternate O desti
60. r Ver 4 will be installed P touch Library Fonts Help Clip Art Auto Format Templates Layout style 9 Add Ins Word Add In 9 Excel Add In 7 Outlook Add In Manuals 9 Drivers 9 LPS 1 Specify where to add shortcuts for the Pitney Bowes software Any shortcut added to the Quick Launch bar will only be available to the current user lv Desktop YA Quick launch bar EE Installing the Software AYVMLAOS ONITIVLSNI muda DEZE ao INSTALLING SOFTWARE 7 Review the settings to ensure all are arre correct and then click Next If the A settings are incorrect click Back to go A back and correct poda xt to begin copying files Current 195 User Information Name Michael Smith Company ABC company Destination Folder E Program Files Pitney Bowes Setup Type Typical The application will be installed with the most common options The following feature is installed y P touch Editor Ver 4 P touch Edil P touch Library Fonts Help Cancel e The InstallShield Wizard completes preparations for installing the software Setup Status and then the Setup Status dialog box ees Generating script operations for action a Cancel e After all files necessary to install the P touch Editor have been copied and registered the Driver Set
61. ress Label Q To obtain optimum performance use only genuine Pitney Bowes accessories and LA Rolls Installing the LA Roll 1 Press the ON OFF button to turn the LPS 1 off Hold the LA Roll compartment cover at the sides near the front of the LPS 1 and firmly lift up to open the cover 2 Place the spool into the spool guides in the LA Roll compartment e Make sure that the spool arms are inserted firmly in the 1 spool guides on the left and right e Insert the spool with the LA Roll located on the right hand side of the LPS 1 i Installing the LA Roll 3 Lift the label lever and then thread the end of the LA Roll into the slot immediately before the cutter When unable to thread the end of the LA Roll to the slot thread it as far as possible lower the label lever and close the cover then press the FEED button to set the roll O m m Z O 10 gt A ar m U 4 Lower the label lever and then close the LA Roll compartment cover Installing the Paper Guide Your LPS 1 comes with a paper guide that collects a strip of printed labels that have been printed and not yet cut off from the machine 1 Attach the paper guide to the front of the LPS 1 as shown in the figure Remove the paper guide when printing more than 10 labels 1 continuously Installing the Paper Guide D INSTALLING SOFTWARE Software Overview Install the following label editor software and printer driver on your pers
62. s O Tour Windows XP SN e Windows Movie Make Microsoft Excel g P touch Edit Microsoft Outlook 8 P touch Library All Programs Microsoft Word P Log Off fo Turn OFF Computer When P touch Editor starts the layout selection dialog box appears 2 Select an option in the dialog box and then click OK Refer to P touch Help for details of the Q options available when starting P touch Starting P touch Editor P touch Editor 4 1 Create a New Layout gt Newin OE ae C Use Label List C Use the Auto Format Wizard Open a Layout C Open the Last Layout Used 2 Open an Existing Layout I Do Not Display This Dialog Again Cancel Using P touch Editor After installing and starting the software you are now ready to create your own labels While you can create a wide range of labels using P touch Editor there is generally a common work flow for creating any label Select the type and size of label gt Entertext gt Apply formatting to text gt Add decorative objects to the label gt Print the completed label Each process in this work flow is described in the following sections Layout Window S1319VW1 ONILVAYD e The layout window appears after P touch Editor starts and you select the type of layout from the layout selection dialog box Some of the most commonly used features of the layout window are described below We will be using these features in the examples in the following sect
63. sign an object from the Label List To assign the object click on the Layout Object in the left column and the corresponding Label List Object in the right column Repeat for all the objects When finished click to return to the label layout and view the label 2 P touch Editor 4 1 Layout4 a File Edit View Database Window Help Apply Layout Style Select the layout style to be applied Category User hit Ex ex Style Standerd address label Merge Fields Select the layout object with the merged object to be changed then select the database field for the newly merged object Layout Object Database Field Title OS 8 Pa AAA TE a Ser Ka Pitney Bowes LPS 1 x Times NewRoman _ 18 y x Label List ja gt o 1 3 EE aly es Mr Bob Goodman 2399 Pacific Avenue 23 Anytown USA Date Title Body Code Memo A Text Arrange Text Decorati Fra Mr Bob Goodman 2399 Pacific Avenue 23 Anytown USA 94115 9000 Fleet St 230 4 10 2004 Mr Andrew McCord Anytown USA 4 10 2004 Mr Walter Freeman 4555 Cumberland Pkwy Anytown USA For Help press F1 Make Picture gt 19 El Nmf 2 E Creating and registering a new Layout Style using the Label List fields When there is no pre designed New Layout Style for the label you want to create you can design a new layout and register it as a New Layout Style 1 Click the File menu point
64. stall Is there enough roll remaining Check that there is enough roll remaining Is the LA Roll compartment cover open Check that the LA Roll compartment cover is closed Is the power supply cord connected correctly Check that the power supply cord is connected and plugged in If connected correctly try connecting it to another electrical outlet If the power button still does not light up or flash contact Pitney Bowes Customer Service at 1 800 243 7824 Is the print head or roller dirty While the print head generally remains clean under normal use lint or dirt from the roller may become stuck on the printer head If this occurs clean the roller Refer to Cleaning the Roller on page 56 Is the correct port selected Check that the correct port is selected from the Print to the following port list in the Printer Properties dialog box Is the LPS 1 in cooling mode the LED lamp is flashing slowly Wait until the LED lamp stops flashing and then try printing again Does the edge of the cutter unit seem to have lost its sharpness Do cutter errors occur frequently Replace the cutter For details refer to Changing Cutter Unit on page 58 Is there dirt or lint on the roller preventing it from rolling freely Use a Cleaning Sheet to clean the roller For details refer to Cleaning the Roller on page 56 Is new label roll installed before activating the P touch Add In The P touch function is added to your
65. stalled with the standard options Ia This option is normally selected 9 Custom MER Select which program features you want installed Recommended for advanced y Destination Folder exam Files Pitney Bowes Install Shield e Layout styles Add Ins Manuals Drivers Custom Click Next and select the features you want to install on the Select Features dialog box Check on to select and off to unselect the items to be installed The Add Shortcut dialog box appears InstallShield Wizard Select the features you want to install and clear the features you do not want to install Description Ev gg Poch Editor P touch Editor Ver 4 willbe P touch Library installed oof Fonts Help Clip Art Auto Format Templates Layout style E aj Add Ins Word Add In Excel Add In Sf Outlook Add In oof Manuals E y Drivers 9 LPS 1 Install Shield 7 B e a Cancel Installing the Software InstallShield Wizard AYVMLAOS ONITIVLSNI weg ENGLISH SJ INSTALLING SOFTWARE 6 Specify where to add shortcuts for easy mamm one click access for Pitney Bowes Software and then click Next Specify where to add shortcuts for the Pitney Bowes software Any dded to the Quick Launch bar will only be available to the current user If you do not want a shortcut created for an O area clear the c
66. t injury from the broken cutter blade and unit follow these points Close the top cover when operating the cutter unit Don t apply excessive pressure to the cutter unit When the cutter blade becomes dull replace the existing cutter unit with a new one If the cutter blade should break off unplug the power cord from the electrical outlet and remove the cutter unit carefully with tweezers so you do not touch the blade If a paper jam should occur due to a build up of adhesive on the paper guide surface unplug the power cord from the electrical outlet and wipe away the adhesive buildup on the paper guide surface with a cloth dipped in ethanol or isopropyl rubbing alcohol It is recommended that you Clean the paper guide when replacing the cutter unit The average number of cuts is 5 000 or more depending on the operating environment Dull cut the inability to cut straight or frequent paper jams may indicate that the cutter life is near the end Replace the cutter if these conditions occur Symbols Used in this Guide The following symbols are used throughout this guide to indicate additional information of varying degrees of importance Q This symbol indicates information or directions that should be followed if ignored the result may be damage injury or failed operations Q This symbol indicates information or directions that can help you better understand or use the LPS 1 more efficiently Symbols Used in this Guide N
67. t label ee Opens the Print dialog box 5 Check Media Checks the size of the LA Roll currently inserted in the LPS 1 Lal opens e Paper Setigs dog box al Opens the Paper Settings dialog box Ft Zoom in or zoom out on the label layout or select the magnification using the pull down list Record Displays the contents of the previous next label ve l Label List checkbox LabelLit When checked the imported data is added to the Label List Select Layout Button Select Layout Opens the Layout Style window for selecting Layout Style Help button Opens the P touch Editor Help Close button Closes the Add In Preview window e Refer to P touch Editor Help for other methods of starting P touch Editor from within Microsoft Word e An error message appears if there is no data highlighted or if the data highlighted contains an object not supported by P touch Editor e Refer to How Microsoft Word data is added to the Label List on page 48 for details of how the selected data is automatically added to the Label List e The P touch Microsoft Word Add In cannot be used if Microsoft Outlook is currently in use Close Microsoft Outlook and restart Microsoft Word to enable the Add In Using P touch Editor with Other Applications Wy 2 Edit button Edit Opens the current label in the P touch Editor Layout window for editing CREATING LABELS 3 Click 2 to print the label To edit or customize the text or label layout click
68. te it to the layout merge click the File menu point to Database and then click Connect The Open Database dialog box appears d P touch Editor 4 1 P57 Database1 1b1 N Edit View Insert Format Tool Layout Window Help New Open Auto Format Close 0 Y Ctrl s a jor a Save ajy Save s es a El Export Database Al Text Printer Page Setup Print Preview Print Ctrl P Label List m Bar Code Table Ctrl Layout Properties Recently Used Files Exit mAN TOEF Screen Capture Symbol E 93 Date and Time Calendar f Sheer pi ca 1 Arrange Text Decorative Frame cy GE de Clip Art EN Make Picture Am Opens Database File Connect to Layout Using P touch Editor with Other Applications 4 Navigate to the file containing the data to be used for the labels and open the file We will be using MS Excel data for this example After opening the database file the Database window appears below the Layout work area 2 P touch Editor 4 1 P57 Database1 bl la File Edit View Insert Format Tool Layout Window Help Spee A tt 393 Saar Biz ula we tlc elel ws alel a mpre w Bl as ale u e laj 0 El AJO Text Arrange Text mf Bar Code cease Summer Seminar ae E g Table Image Screen Clip Art Capture MSs pilex 171 4 Symbol Make Picture Name Room F3 O a a ECU Room A A
69. the LA Roll Be sure to remove the LA Roll before cleaning the 0 roller The roller cleaning function will not operate correctly if the LA Roll is not removed Maintenance E 4 Thread the end of the Cleaning Sheet into the slot immediately before the cutter e Do not peel off section 1 of the sheet 1 e Make sure that the printed surface of the Cleaning Sheet is facing up 5 After the Cleaning Sheet is inserted in the slot peel of section of the sheet 6 Turn on the LPS 1 7 Press and hold the FEED button for at least one second The roller rotates for 4 10 cm e The length of the Cleaning Sheet is 3 8 5 cm e Pressing the FEED button for less than one second makes the roller rotate for 1 3 8 mm only 8 The adhesive surface of the Cleaning Sheet removes any dirt and lint from the roller and cleaning is then completed A Cleaning Sheet can only be used one time Maintenance XIGNAddV e i APPENDIX Changing Cutter Unit Repeated use of the cutter unit will eventually reduce the sharpness of the blade When this occurs purchase replacement blades and then follow this procedure to replace the cutter Refer to Accessories on page 61 for details on purchasing replacement blades 1 Turn off the LPS 1 and unplug the power code from the electrical outlet 2 Open the LA Roll compartment cover lift up the label lever and remove the LA Roll from the compartment 3 Using a screw dr
70. uble click the bar code to open the Bar Code Properties dialog box and change the settings e You can create bar code labels even more efficiently by connecting to a database and retrieving data for several labels Refer to page 52 or P touch Editor Help for details Pitney Bowes label printers are not designed specifically as bar code printers The following suggestions are 1 recommended when reading printing bar code labels e Please verify the bar code readability with your specific bar code scanner e Bar codes should be printed in black on white labels The bar code reader may not be able to scan labels created with other substrate colors e The bar code width should be set to the largest dimensions possible If the bar code size is too small the bar code reader may not be able to scan the bar code e The entire bar code image including left and right margins must be within the dimensions of the label image area Please note that the foregoing is solely for your information This is not a warranty or representation about the fitness of label printers to print bar code labels or the quality or legibility of bar code labels printed with your label printer Pitney Bowes and its affiliates specifically disclaim any and all damage loss and liability arising from the use of bar code labels printed by a label printer Using P touch Editor Creating Other Types of Labels The following are examples of the variety of labels that can be created us
71. up dialog box Install the printer appears Driver Setup Pitney Bowes LPS 1 Connect Pitney Bowes LPS 1 and then turn it on The Driver Setup dialog box does not Q appear if Driver is not selected in Custom installation 8 When the Driver Setup dialog box instructs you to connect the LPS 1 plug the connector on the USB cable into the USB port on the back of the LPS 1 Installing the Software 9 Check that the LPS 1 is turned on and then plug the connector on the USB cable into the USB port on your personal computer When the LPS 1 is recognized the installer proceeds with the driver software installation 9 When connecting the LPS 1 to a personal computer via a USB hub a proper connection may not be possible due to the type of hub used If this occurs connect the LPS 1 directly to the personal computer co teag obara e ete E x The error dialog box shown to the right may ae appear during the installation a The file pbfilo dll was not found o If this dialog box appears click OK Cancel installed on Windows needs the disk labeled Pitney Bowes Inc Driver Disk to continue This The software will automatically make the disk may be provided by your computer or appropriate settings so it is not necessary to change these settings Copy files from JAP ouchtEnalishiDriversiLPS 1 cacai device manufacturer Skip File _Detads _Browse _ After the printer driver
72. y approved by Pitney Bowes Inc could void the users authority to operate the equipment 4 Pitney Bowes Customer Friendly Return Policy i For purchases of equipment and non consumable supplies returns are accepted within 90 days of purchase Consumable supplies may be returned within 90 days of purchase if unused and unopened or defective After 90 days but within 1 year returns will be accepted on any defective items No returns will be accepted after one 1 year and no returns are accepted on custom designed equipment or accessories Please contact the PB Supply Line directly to arrange for a return authorization Pitney Bowes Customer Friendly Return Policy a INTRODUCTION General Precautions LPS 1 e The LPS 1 is a precision machine Do not drop hit or otherwise bang the LPS 1 e Do not grab and lift the LPS 1 by the LA Roll compartment cover The cover could come off and the LPS 1 could fall and become damaged e The LPS 1 may malfunction if left near a television radio etc Do not use the LPS 1 near any machine that can cause electromagnetic interference e Do not expose the LPS 1 to direct sunlight e Do not place or store the LPS 1 near heaters or other hot appliances in any location exposed to extremely high or low temperatures high humidity or dusty locations Doing so could cause the machine to malfunction e Do not use paint thinner benzene alcohol or any other organic solvents to clean the LPS 1
73. you want to print and then click Y rin in the Print Properties box 2 e To print labels for all records click the a m Print Setup button Select All Records N for Print Range and click to print the Name Pitney Bones LPS a labels Location USBOO1 Output Options Mirror Printing Output Directly to Printer Driver L ABC ABC Copies Number fi Print Range C All Records C Current Record Selected Record s C Record Range Using P touch Editor with Other Applications APPENDIX Maintenance XIGNAddV e Your LPS 1 may need cleaning from time to time particularly if you are using it in a dusty environment Cleaning the Print Head The LA Paper Roll used in the LPS 1 is designed to automatically clean the print head As the LA Paper Roll passes over the head during printing or label feeding the print head is cleaned If necessary simply feed the LA Paper Roll using the FEED button to clean the print head Cleaning the Roller Use a Cleaning Sheet to clean the roller as described in the following procedure Refer to Accessories on page 61 for details on purchasing Cleaning Sheets Only use Cleaning Sheets designed for the LPS 1 to clean the roller Anything else may scratch or damage the surface of the roller 1 Turn off the LPS 1 2 Hold the LA Roll compartment cover at the sides near the front of the LPS 1 and firmly lift up to open the cover 3 gt Remove

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