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Pitney Bowes 1630 User's Manual

1. RJ11 RJ14 ASSEMBLY AND CONNECTIONS 2 11 Installing Machine External Two Line TAM and Two Line Telephone When you are installing an external two line telephone answering machine TAM and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAM The most common connection is to put the machine on Line 2 which is our assumption in the following steps The back of the two line TAM must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAM You will need a fourth line cord if you add a two line telephone T Place the two line TAM and the two line telephone next to your machine 2 Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the machine 3 Plug one end of the first telephone line cord for your TAM into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAM 4 Plug one end of the second telephone line cord for your TAM into the L2 jack of the two line TAM Plug the other end into the EXT jack on the left side of the machine Triplex Adapter Two Line Phone L1 L2 L1 L2 Line Two Line FAX External TAM You c
2. n The best or recommended printer driver is indicated in bold n Be sure to choose the proper printer driver in your application software n Be sure the printing resolution is set to 300 dpi in your DOS application software FOR DOS USERS 13 1 13 2 FOR DOS USERS y Using Fax Machine as a Printer Special Printing Features Windows Printing The dedicated printer driver for Microsoft Windows 3 1x 95 98 and Windows NT Workstation Version 4 0 are available on the diskettes supplied with your machine You can install them easily into your Windows system using our installer program The driver supports our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy printing mode and custom paper size Popular Printer Emulation Support The machine supports HP LaserJet IIP printer emulation mode If you use DOS application software or Windows 3 0 or earlier you can use HP LaserJet IIP emulation mode for printer operations Bi directional Parallel Interface The machine s parallel interface enables it to send memory and printer setup information to the computer Enhanced Memory Management The machine has its own Data Compression Technology which automatically compresses graphic data and downloads font data efficiently into the machine s memory With the machine s standard memory you can avoid memory errors and print mo
3. A Rms Ar F e Q 0 3 Oi 0 ig le ri is f WM meget O UD D O DO amp Oz ios eto to G M90 Gis 7 IG O ro mm to i a ji E g c G10 win T Chi tO a i ti o un un un n re Www ww YW WV Qt 4 ol We ul v Y caf goom ec FEEF ARES Oana H HA I he wore 599900 AgBAG HHA HW HA wer bj Se o ig et ee we aa Www m V Vi WM Ow eG Me WO Fe FE a e N a ad A eA BS weno G i Uo O U Jd CREG oa Aei of ou G u S amp OOvw OO AAA See ew ee Orena G mw ww oOo ow uvv ococoo0o9o G o aoan a me HHH ee oH S 5 SPECIFICATIONS S 6 SPECIFICATIONS Glossary ADF Automatic Document Feed Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Alpha Directory An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Automatic Fax Transmission Sending a fax without picking up the handset or pressing anal TdeproneFay Automatic Redial Feature enabling your machine to redial the last fax number if the original fax did not go through because the line was busy Batch Transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission Beep Vol The sound the keys make when they are pressed an error occurs or a document has been received or transmitted programmable Broadcasting Sending the same fax message to m
4. Feature Description Factory Set Page 1 FAX FWD PAGE Set machine to forward fax OFF 9 1 2 messages OR call your pager 2 REMOTE RTRV Store incoming faxes in memory OFF 9 2 for remote retrieval 3 RR PASSCODE Set code for retrieving faxes 159 9 3 4 PRINT FAX Print incoming faxes stored in 5 8 the memory 0 MISCELLANEOUS lighter Feature Description Factory Set Page 1 UNIQUE RING Use with telephone company s OFF 5 12 distinctive ringing service to register the ring pattern on the machine 2 CALLER ID View or print a list of the last 30 5 13 14 Caller IDs stored in memory 3 COPY CONTRAST You can make copies darker or 11 1 ON SCREEN PROGRAMMING 3 5 2 Printer Features 1 PRINT OPTIONS Feature Description Factory Set Page 1 INTERNAL FONT You can print resident fonts to 14 7 check and confirm font types 2 CONFIGURATION Printer settings and status are 14 7 listed here 2 RESET PRINTER Feature Description Factory Set Page 1 FACTORY SET You can restore the printer back 14 7 to the factory default settings 2 HEX DUMP MODE If you set HEX DUMP MODE 14 7 all the PC data is printed in hexadecimal 3 6 ON SCREEN PROGRAMMING 4 System Setup Getting Started Setting Dialing Mode Tone Pulse Your machine comes set to accommodate tone multi frequency dialing service If you have pulse rotary d
5. When your machine answers and beeps immediately enter your RR Passcode 1 5 9 Your machine signals the kinds of messages received 1 long beep Fax message s No long beeps No messages Your machine then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command your machine hangs up If you enter an invalid command your machine beeps three times Press 29 0 to reset your machine when you re finished Hang up If your machine is set to Manual mode you can access your machine by waiting about 2 minutes then entering the R R Passcode within 30 seconds REMOTE FAX OPTIONS 9 3 Remote Commands Follow the commands below to access features remotely When you call your machine and enter your Remote Retrieval Passcode 1 5 9 the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Changing Fax Forwarding Paging setting FF If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the conditions have Paging not been met Example registering paging FAX FWD No number You can register your fax forwarding number by using 4 FAX FWD NO see page 9 6 Once you have registered Remote Rtrv OFF the number your machine will change automatically to FAX FWD ON mode Then retrieve a Jobs Report by entering 961 see page 9 6 to make sure that the Fax Forw
6. Bowes Diagnostic Center at USA 1 800 243 5556 CANADA 800 668 9194 English 800 387 0185 French UK 01279 443431 Vertical streaks black lines appear on faxes you receive Sometimes you may see vertical streaks black lines on the faxes you receive Either the machine s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Machine hears voice as CNG tone If your machine is set to EXT TEL RX ON and it answers voice calls by trying to receive a fax try turning EXT TEL RX to OFF Horizontal streaks You may get a fax with horizontal streaks or with missing lines Usually this is caused by a poor telephone connection Ask the other party to send the fax again Received faxes appear as split or blank pages If the received data is divided and printed on 2 pages or if you get an additional blank page your Paper Size setting may not be correct for the paper you are using See page 5 5 If you are using the fixed reduction feature check to see if the reduction ratio is suitable for the paper in your machine See page 5 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE gt Phone Line or Connections gt Sending Faxes TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions Dialing does not work Ch
7. Check the machine s environment conditions such as high humidity may cause this situation to occur Toner scatters and stains the printed page Scattering Toner Adjust the print conditions by setting the Print Density function Remove the drum unit and clean the machine s interior See Routine Maintenance Cleaning the Printer and Cleaning the Drum Unit on pages 17 20 and 17 21 Make sure that you use paper that meets specifications See page 2 6 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment high temperature and high humidity conditions may cause this condition to occur 17 11 Difficulty Suggestions gt Print The whole page is Quality printed black Difficulties Cont Black Page 17 12 Clean the machine s interior and the primary corona wire of the drum unit See pages 17 20 21 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the display shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged Nothing is printed on the page White Page Make sure that the toner cartridge is not empty Wipe electric terminals referring to Routine Maintenance Cleaning the Printer and Cleaning the Drum Unit on pages 17 20 and 17 21 Make sure that a torn piece of paper do
8. 87 93 100 and MANUAL AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper MANUAL allows you to enter the reduction ratio from 50 100 using increments of 1 Batch Sort Use this key when you want multiple copies of a multiple page original copied in order Photo This key is used to copy photographs Copy Makes a copy Chap01a5 dig p65 3 B Directory Search Lets you look up numbers stored in the dialing memory 16 Mode Sets the resolution when you send a fax 47 Answer Mode Select how the machine will handle incoming calls lt 7 Last Comm You can use this key to print the transmission verification Report for your last transmission Resolution Indicator Lights These LEDs show the resolution mode you selected Answer Mode Indicator Lights These LEDs show how the machine will handle incoming calls INTRODUCTION 1 3 3 8 00 3 49 PM Chap01a5 dig p65 4 3 8 00 3 49 PM About Your Machine 1 4 If you re a first time fax machine user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax the machine sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You ll hear them when you dial and press SendReceive and they continue for about
9. and press Enter Yes TX SETTINGS 6 3 Press 1 if you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to Step 6 Enter fax number and press Send Receive Checking the Jobs Status Check which jobs are still waiting in memory to be sent If no jobs are waiting the screen displays NO JOB WAITING See Canceling a Job in Memory on this page Press Features 1 4 If you have multiple jobs waiting use J or 9 to scroll through the list Press to exit Canceling Jobs in Memory You can cancel tasks you ve scheduled such as Delayed Send Polling Receive Polling Transmit or faxes in memory waiting to be sent If no jobs are waiting the screen displays NO JOB WAITING Press Features 1 4 Any waiting jobs appear on the display If you have more than two jobs waiting use or gt to select the job you want to cancel and press Enier Yes OR If you have only one job waiting go to step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to step 2 Press Stop to exit TX SETTINGS Basic Sending Operations Composing Electronic Cover Sheet The cover sheet is generated at the receiving party s machine Your cover sheet includes the name stored in the One Touch or Speed Dial memory If you re dialing manually the name is left b
10. ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up A One Touch key Finally you can have up to six small Groups or you can assign up to 131 numbers to one large Group You can include up to 31 One Touch keys and up to 100 Speed Dial numbers If you broadcast to more than the maximum locations available you will be unable to set up transmissions using Dual Access and the Timer See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Press Features 1 6 3 Select a One Touch key where you SELECT ONE TOUCH wish to store the Group number For example press One Touch key 02 for Group 1 Use the dial pad to enter the Group number and press EnterYes For example press U for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch key 05 press One Touch key 6 For Speed Dial location 09 press Speed Dial then press 0 9 on the dial pad The display shows 05 09 When you re finished adding numbers press Enter Yes Use the dial pad and the chart on page 4 2 to enter a name for the group and press EnierYes For example NEW CLIENTS Press to exit You can print a list of all One Touch and Speed Dial numbers See Chapter 10 Printing Reports If you lose electrical power numbers stored in me
11. machine Do not pull the paper out until you see page 17 5 TONER EMPTY Toner cartridge is not installed OR Toner is used up and printing is not possible Reinstall the toner cartridge OR Replace the toner cartridge with a new one See page 17 22 TONER LOW If the display shows TONER LOW and the Toner Empty LED on the control panel is blinking you can still print But the toner is depleted and the machine is telling you that the toner will soon run out Order a new toner cartridge now TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 3 Document Jam The documents were not inserted or fed properly or were too long 1 Lift the control panel 2 Carefully pull the document toward the front of the machine 3 Close the control panel 4 Press Bop Printer Jam Before you can clear a printer jam error you must find out where the paper is stuck See the following three types of paper jams A WARNING Do not use force to pull the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed pages After you use the machine some internal parts are extremely HOT When you open the front never touch the shaded parts shown in the following diagram Front view Rear view 17 4 TROUBLESH
12. n For the best print quality we recommend using long grained paper n If you are using special paper and the paper has problems feeding from the paper cassette try again using the manual feed slot n You can use recycled paper in this machine 14 6 USING FAX MACHINE AS A PRINTER Printing the Internal Font List You can print a list of the machine s internal or resident fonts to see how each font looks before you select it Press Features 2 1 1 Press Send Receive The machine prints the list Press to exit Printing the Print Configuration List You can print a list of current printer settings Press Features 2 1 2 Press SendReceive The machine prints the settings Press to exit Restoring Factory Default Settings You can return the machine to original factory settings Permanent fonts are restored but macros are cleared Press Features 2 2 0 Press 1 to restore the factory settings OR Press 2 to exit without making a change Press o9 to exit Printing PC Data in Hexadecimal You can print data as hexadecimal values to check data errors and problems If you select HEX DUMP MODE all PC data is printed hexadecimal To turn hexidecimal mode off press and at the same time Press Features 2 2 2 Press to set PC to hexidecimal mode OR Press 2 to exit without making a change Press to exit USING FAX MACHINE AS A PRINTER 14 7
13. 14 8 USING FAX MACHINE AS A PRINTER Additional Memory for Faxing f o Optional Accessories When you add optional memory it improves the performance modes for fax operations Your machine has 2 MB of memory standard Your 1630 can recognize 2 MB or 4 MB of Optional Memory Model Name Optional Memory Total 1630 2 MB 150 pages 2 MB or 4 MB up to 300 page or 6 MB up to 450 page Using ITU T 1 Chart with JBIG coding and Standard Resolution OPTIONAL ACCESSORIES 15 1 Paper Cassette 2 Option You can purchase the Paper Cassette 2 accessory to use as a third paper source Cassette 2 holds up to 250 sheets of 20 Ib 75 g m paper Multi purpose Holds approx 250 sheets of 20 Ib 75 g m or Paper Cassette 2 50 sheets of 42 Ib 158 g m Letter Legal 10 envelopes or 10 transparencies Basis Weight 17 to 28 Ib 64 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Smoothness 100 to 250 Sheffield 15 2 OPTIONAL ACCESSORIES IG Important Information Standard Telephone and FCC Notices For 120V Models Only These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers and or making test calls to emergency numbers n Remain on the line and briefly explain to the dispatcher the reason for the call be
14. 16 1 These notices are in effect on models sold and used in the United SAES ONY rhieni E ia E aneeenss 16 1 Pitney Bowes Diagnostic Center cece eeeere cence 16 2 Federal Communications Commission FCC Declaration of Conformity For USA Only eee eee cess ceeeseeneeneeeees 16 2 ENERGY STAR Compliance Statement 00 0 ceeeeeeeseeeeeeeeeeeeees 16 3 Industry Canada Compliance Statement For Canada Only 16 3 Laser Safety For 110 120V Models Only 0 eee 16 3 Important Safety Instructions 20 0 eee eee cette eeeeees 16 4 Compilation and Publication Notice oo cece eee 16 6 WRAGEMALKS susesi i dus sutesstvusedeessyeesteveeeunedssoses 16 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 1 Troubleshooting ccc eceeceeeceeeeeeeceseeeeeeeeeeneeeeeeesaeseneeaeeneeenes 17 1 Error MESSAGES iis sccisesessctetecessencessosccaceshscntenve cushedesecesntea tases nendos 17 1 DOCUMENT Jai cis eir e e E a E ENA 17 4 Printer Jam csupor etor erea E N O S E eee 17 4 Paper is Jammed in the Multi purpose Paper Cassette 17 5 Paper is Jammed near the Drum Unit ee 17 5 Paper is Jammed in the Fuser Unit eee 17 5 TABLE OF CONTENTS v vi If You Are Having Difficulty with Your Machine 17 6 Difficulties Setting up the Software For Windows 3 1x Users 17 13 Graphics or Text Is Missing in the Printout 17 13 Bi Directional Parallel Ports nibble and byte modes 17 13 Machine Connect Failure o
15. 216 x 116 356 mm Manual Feed Slot cut sheet Letter Legal A4 A5 B5 JIS ISO Executive A6 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm envelopes COM 10 Monarch C5 DL postcards 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm organizer Day Timer J K L 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm labels and 2 75 8 5 x 4 57 14 inches 70 216 x 116 356 mm transparencies Paper Capacity of Paper Cassette Multi purpose Max paper height is 1 06 inches 27 mm Paper Cassette 1 use the guides or approx 250 sheets of 20 Ib 75 g m Letter A4 paper 10 transparencies Front Output Bin Approx 150 sheets of 20 Ib 75 g m Letter A4 paper ASSEMBLY AND CONNECTIONS 2 5 Paper Specification for the Cassette Cut Sheet Basis Weight 17 to 28 Ib 64 to 105 g m Caliper 0 003 to 0 005 inches 0 08 to 0 13 mm Moisture Content 4 to 6 by weight Manual Feed Slot Cut Sheet Envelopes Basis Weight 17 to 42 lb 20 to 24 1b 64 to 158 g m 75 to 90 g m Caliper 0 003 to 0 008 inches 0 003 to 0 005 inches 0 08 to 0 2 mm 0 084 to 0 14 mm Moisture Content 4 to 6 by weight 4 to 6 by weight Fax messages can be received on only Letter Legal and A4 size paper If you use legal or A4 change the Paper Size setting Features 1 2 6 2 6 ASSEMBLY AND CONNECTIONS Loading Paper in Multi purpose Paper Cassette 1 Pull the paper cass
16. AMPLIFY ON for a user who is hearing impaired The AMPLIFY ON volume level complies with FCC standards AMPLIFY VOL OFF This default setting is appropriate if none of the users are hearing impaired During a conversation users can press Volume Q or V on the control panel to adjust the volume to LOW or HIGH When the handset is replaced the handset volume will remain until you change it again AMPLIFY VOL ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume Q or Y on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW AMPLIFY VOL ON PERMANENT Choose AMPLIFY VOL 0N PERMANENT if all of the users are hearing impaired During a conversation users can press Volume Q or 9 on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of AMPLIFY When you press Volume Q or YJ on the control panel to adjust the volume the display shows the setting you are choosing Each key press changes the volume to the next setting A WARNING 4 4 It is important that you do not choose PERMANENT unless all the users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users SYSTEM SETUP Setting Handset Volume Please carefull
17. If You Get a Memory Full Message on this page Insert document face down in the feeder Press Batch Sort Use the dial pad to enter the number of copies you want up to 99 Wait five seconds OR Press Copy Ae OND If You Get a Memory Full Message If the memory becomes full while your scanning a document to be copied the screen displays If you selected or STACK after pressing and get a MEMORY FULL message while you are scanning the first page press to cancel the job and make a single copy If you selected and the MEMORY FULL message appears while scanning subsequent pages press to copy the portion that is in memory OR press to cancel To restart the copy job using less memory select STACKED copies 11 2 MAKING COPIES oa A O Na Reducing and Enlarging Copies AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper MANUAL allows you to enter a ratio from 50 to 200 in 1 increments Insert document face down in the feeder Press or Reduce Press or gt to select AUTO 200 150 125 120 100 93 87 75 50 or MANUAL Enlargement or reduction ratios appear Press Copy Use the dial pad to enter the number of copies you want up to 99 Wait five seconds OR Press again Copying a Photograph You can copy a photograph by pressing Photo without pressing Mode Insert the photo s face down in the feeder Press Photo Use
18. OPTIONS plus the COVER SHEET and COVER MESSAGE from TX SETTINGS features are stored permanently You may have to reset the date and time SYSTEM SETUP 4 5 Sleep Timer Setting the Sleep Timer reduces power consumption while the machine is idle You can choose how long the machine is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets when the machine receives a fax or makes a copy The default setting is 0 minutes 1 Press Featues 1 1 5 2 Use the Dial pad to enter the amount of time the machine is idle before it drops into sleep mode 00 to 99 minutes and press EnterYes 3 Press to exit Delayed Send You can set up the time of day that delayed faxes will be sent This time will be displayed for acceptance or you can override it in Delayed Send See Delayed Send page 6 10 1 Press Feawes 1 1 6 2 Enter the time in 24 hour format SET that you want delayed faxes to be sent and press Enter Yes 3 Press to exit Local Language You can change the local language from English to French T Press Features 1 1 0 2 Press or P to select FRENCH or ENGLISH 3 Press to exit 4 6 SYSTEM SETUP J RX Settings Basic Receiving Operations Select Answer Mode There are four different answer modes for your machine You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the F
19. When you hear a dial tone press the One Touch key of the location you want to call See Storing One Touch Dial Numbers page 7 1 If you pressed to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you try to use a One Touch key with no number stored in it you 1l hear a warning sound and screen will display NOT REGISTERED The display will return to normal after 2 seconds If you are sending a fax press after pressing the One Touch key If you picked up the handset press when the receiving fax machine answers with fax tones TELEPHONE OPERATIONS 8 1 T 8 2 Speed Dialing Pick up the handset OR Press Manual Telephone Fax See Storing Speed Dial Numbers page 7 2 When you hear a dial tone press Bpeed Dal then press the two digit Speed Dial number If you pressed to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you are sending a fax press after pressing the Speed Dial number If you picked up the handset press when the receiving fax machine answers with fax tones Dialing Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers wh
20. Windows directory to turn off the printer s bi directional function We recommend that you backup the WIN INI and SYSTEM_INI files before you modify them Open the win ini file using the Notepad application Look for the following statement in the windows section windows run C WINDOWS S YSTEM WPSIOMON Then disable this function by adding a semicolon at the beginning of the above sentence as follows windows srun C WINDOWS S YSTEM WPSIOMON Look for the following statement in the spooler section spooler QP LPT 1 wpslbq dll Then disable this function by adding a semicolon at the beginning of the above sentence as follows spooler QP LPT 1 wpslbq dll Then open the system ini file using the Notepad application Look for the following statement in the 386Enh section 386Enh device wpscomd 386 device wpsljvpd 386 WPSLPTI 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 15 Then disable this function by adding a semicolon at the beginning of above sentences as follows 386Enh device wpscomd 386 device wpsljvpd 386 WPSLPT1 1 9 You must restart Windows to make these modifications effective These modifications disable the printer status reporting on your PC however you will be able to use the machine without further problems 17 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and Shipping the Machine Whenever you transport the machine use the packin
21. a Reduced Incoming Document 0 eects 5 4 Recommended Reductions 00 0 0 cece cee ceeesseeseeeeceeeeneeaas 5 4 Settne Paper SiZE sci 2asiss ccsessas cospacseaacdscesisiagacecetonbesbanssgeiesostoenes ets 5 5 NEN Cassette USA se vi cescessccecstevcvecsevakevescotsearbectccsteescsdbsssercntens 5 5 Setting the Print Density oe cseeeeeeecneeeeeeeeeeeeeaees 5 6 DAVE TONET sstsistsvessvesosescesestbovesoitevadecebsssvsassssev eee senssssasssaesscetenentes 5 6 Advanced Receiving Operations ccceccceceseeeseeeeeeeeeeeneeenees 5 7 Operation from External Telephones 0 cece eee 5 7 For Fax Telephone Mode Only 00 eeeceeeeeeesceeeeeeeeeeees 5 7 Changing Remote Codes 1 5 4 5 sssrasesseesvesssssenesesreervneveterees 5 7 Printing a Fax in Memory ciiecerieserieeciiiise iieii 5 8 PONDE eoero oaee EnEn E EOE EREN 5 8 Setting Up Polling Receive nsessiiseiesiiiiiiii as 5 9 Setting Up Sequential Polling Receive n 5 9 Canceling a Scheduled Job 0 cece eeeeeeseeeeeeeeeseeeeenetseeneeees 5 10 WM QUe RIM SUG eicsds ccesesseetiviensscciesesahavesedansavevedsteieutestiviseasoeeses 5 11 Registering your Unique Ring Pattern oo eee 5 12 Caller Dierre nae E REAR ARAR emia 5 13 Viewing Caller UD List onnenn minnen nna 5 13 Clearing a Caller ID Stored in Memory eee 5 14 Printing Caller ID LASi aricii 5 14 TABLE OF CONTENTS TX SETTINGS voorentoe EEE ETEN R 6 1 Before You Begin 00 0 ec ecceeceeeceeeceneceseee
22. an external telephone answering device TAM on your fax line your TAM will determine the number of rings before the call is answered Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAM to your machine ECM Error Correction Mode The Error Correction Mode ECM is a way for the machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your machine for this feature to work INTRODUCTION all y Assembly and Connections Packing List Make sure you have the following items Power Cord Telephone Handset Drum Unit Assembly Lf N Document Support Telephone Wire Cord X gurad Ske Cord IEEE 1284 Compliant Bi directioned Cable Quick Reference Card Document Tray with Extension Whenever you transport the machine use the packing materials that came with your machine ASSEMBLY AND CONNECTIONS 2 1 Choosing a Location Place your machine on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the machine near a telephone jack and a standard grounded power outlet Avoid placing your machine in a high traffic area Do not place near heaters air co
23. be disconnected the screen displays RECEIVING before you hang up Your caller will have to press to send the fax For Fax Telephone Mode Only When the machine is in Fax Telephone mode it will use the F T Ring Time double ringing to alert you to pick up a voice call If you re at the machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and press between the double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 4 Changing Remote Codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is D The preset Telephone Answer Code is H6 0 If you are always disconnected when accessing your external TAM remotely try changing the Fax Receive Code from X 5 1 to 4 H and the Telephone Answer Code from 5 U to 9 0 9 RECEIVE SETTINGS 5 7 1 Press Features 4 2 4 2 Press or to select ON or OFF and press Enter Yes 3 If you want to enter a new Fax Receive Code and press Enter Yes 4 If you want to enter a new Telephone Answer Code and press Enter Yes 5 Press to exit Printing a Fax in Memory If you have Remote Rtrv ON for remote retrieval you can still print a fax in the memory See Setting Remote Rtrv page 9 2 1 Press Features 1 8 4 2 Press
24. can switch it off temporarily then turn it back on When you get a new fax number be sure to reset this feature You can register only one Unique Ring pattern with the machine Some ringing patterns cannot be registered The machine will answer only calls to its registered number You will not hear the first two rings of all incoming calls on the machine To have your TAM answer only the main number the machine must be in Manual Mode In Fax Telephone or Fax mode the machine will answer all numbers on the phone line RECEIVE SETTINGS 5 11 Registering your Unique Ring Pattern If you are not sure which ring pattern you have call your telephone company Then assign that pattern in the steps below Set the machine to MANUAL mode Press Features 1 0 1 The screen displays the current setting of this feature Press E or to select Mode Press EnterYes when the screen displays UNIQUE RING SET a fF Oo N Press or 8 to select the prestored ring pattern you want to assign and press Enter Yes You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the Telephone Company Ring Pattern Rings 1 long long TUUL 2 short long short NMI 3 short short long NML 4 very long normal pattern ST Lie 6 Press to exit Once you ve registered the Unique Ring pattern in your machine yo
25. capacity 2 7 loading paper 2 7 O OGM outgoing message 2 10 On Screen Programming 3 1 One Touch numbers accessing with Shift key 7 1 changing 7 3 dialing 8 1 listing 10 1 storing 7 1 optional accessories memory 15 1 overseas sending faxes 6 9 INDEX l 3 P packing list 2 1 paging programming a number 9 2 paper size 2 5 setting 5 5 specifications S 1 paper jam 17 4 parallel interface cable 12 2 pause 8 3 PBX 2 13 phone book See On Line Documentation phone line difficulties 17 7 photo See resolution polling receiving 5 8 sending 6 13 interrupting 6 13 sequential receiving 5 9 power electrical outlet 2 8 failure 4 5 printer cleaning 17 19 printer emulation 14 1 printer jam 17 4 printing 14 1 density 5 6 difficulties 17 6 driver 14 1 envelopes See envelopes PC software settings 14 1 quality 17 19 resolution S 2 specifications S 2 speed S 2 two sided manual duplexing 14 2 Windows 14 1 1 4 INDEX R Real Time Transmission 6 3 receiving faxes See fax es if you are having difficulty 17 6 redial 8 3 redialing 6 2 reducing copies 11 3 long faxes 5 4 remote codes for extension phones 5 7 remote fax options 9 1 remote retrieval 9 3 passcode changing 9 3 using 9 3 checking what s in memory 9 5 commands 9 4 getting your faxes 9 5 printing from 5 8 setting 9 2 reports 10 1 how to print 10 1 list of last 50 faxes 10 2 list of your stored
26. for this fax and press Enter Ves 4 Press U to leave the originals waiting in 1 00C 2 hEMORY the document feeder OR Press LJ to scan the document into memory See Interrupting Delayed Send and Polling Transmit Jobs page 6 13 5 Press 1Jif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 5 The screen will prompt you to enter the fax number 6 Enter the fax number 7 Press SendiReceive The machine will wait to send the fax at the time you set up Features 1 1 6 The number of documents you can scan into memory varies with the data they contain 6 10 TX SETTINGS Delayed Batch Transmission Before sending the delayed faxes your machine will economize by sorting all the documents in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Features 1 3 0 Press or 8 to select ON or OFF and press Enter Yes Press to exit Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the key you can include Groups One Touch locations up to 100 Speed Dial locations and up to 50 manually dialed numbers maximum of 182 locations if you did not use up any locations for Groups access codes or credit card numbers However availab
27. in turn for a document RECEIVE SETTINGS 5 9 Canceling a Scheduled Job You can cancel tasks you ve scheduled such as Delayed Send or Polling Transmit Press Features 1 4 4 UIEN DEL JOBS Any waiting jobs will appear on the display If no jobs are waiting the screen displays NO JOB WAITING If you have more than two jobs waiting use or D to select the job you want to cancel and press Enter Yes OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop to exit You can check which jobs are waiting in memory by following Steps 1 and 2 above 5 10 RECEIVE SETTINGS Unique Ringing This machine feature lets you use the Unique Ring subscriber service offered by some telephone companies which allows you to have several telephone numbers on one phone line Each phone number has its own Unique Ring pattern so you ll know which phone number is ringing This is one way you can have a separate phone number for your machine Your machine has a Unique Ring feature allowing you to dedicate one phone number just for receiving faxes You ll need to follow the directions below to register the new Unique Ring pattern that was assigned by the Telephone Company so your machine can recognize its incoming calls You can change or cancel the Unique Ring pattern at any time You
28. is set to OFF Programming a Fax Forwarding Number When Fax Forwarding is set to ON your machine stores the received fax in memory then dials the fax number you ve programmed and forwards the fax message T Press Features 1 8 D 2 Press or until the screen displays and press Enter Yes 3 Enter the forwarding number up to 20 digits and press Enter Yes 4 Press to exit REMOTE FAX OPTIONS 9 1 5 Programming Paging Number When Paging is selected your machine dials the pager number you ve programmed and dials your Personal Identification Number PIN when connected to activate your pager and let you know you have a fax message in the memory Press Features 1 8 D Press or until the screen displays and press Enter Yes Enter your pager phone number up to 20 digits followed by and press EnterVes Do not include the area code if it is the same as that of your machine For example BOUT OA WIDMER If your pager requires a PIN enter the PIN press H press RedialPause enter your fax number then press 4 and press EnterYes For example HOBO HHRedalPas YoU IIo ows OR If you do not need a PIN press Redial Pause enter the fax number then press and press EnterYes For example PedalPase OWEN WI OC EE Press to exit You cannot change a Paging number or PIN remotely Setting Rem
29. page 5 7 If you send faxes from a computer on the same phone line and your machine intercepts them set EXT TEL RX to OFF Press Features 1 2 3 Use 4 or BJ to select ON SEMI or OFF and press EnterYes Press to exit Turning on Cassette 2 When CASSETTE 2 is set to ON you can set paper size reduction setting and the cassette usage See Printing a Reduced Incoming Document page 5 4 and Setting Paper Size page 5 5 Press Features 1 1 8 Press or to select ON or OFF and press Enter Yes Press to exit RECEIVE SETTINGS 5 3 Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage regardless of the size of the paper up to legal in your machine If you choose AUTO your machine chooses the level of reduction for you If you purchased and attached the optional Cassette 2 you can select the reduction ratio for each cassette 1 Press Features 1 2 5 2 If you have the optional Cassette 2 press or to select CASSETTE 1 or CASSETTE 2 and press Enter Yes 3 Use E or to select the reduction ratio you want AUTO 93 87 or 75 and press Enter Yes Choose 100 if you don t want a reduction 4 Press to exit Recommended Reductions If your paper is letter size 8 5 x 11 and the incoming fax is letter size select 93 A4 size select 87 legal size select 75 If your paper is A4 8 2
30. persons including the following e Do not use this product near water for example near a bathtub sink swimming pool or in a wet basement e Do not use the machine s telephone during an electrical storm there is the remote possibility of an electrical shock or to report a gas leak in the vicinity of the leak e Use only the power cord indicated in this manual IMPORTANT INFORMATION 16 5 Compilation and Publication Notice Under the supervision of Pitney Bowes this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Pitney Bowes reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Trademarks Pitney Bowes is a registered trademark of Pitney Bowes Inc The Pitney Bowes logo is a registered trademark of Pitney Bowes Inc Copyright 1999 Pitney Bowes Inc All rights reserved Windows Microsoft MS DOS Excel and Word are registered trademarks of Microsoft in the U S and other countries TrueType is a trademark of Apple Computer Inc Centronics is a trademark of Genicom Corporation Epson is a registered trade
31. sheet to fax with your document Cover Sheet Message The comment on the Cover Sheet programmable Delayed Send Sends your fax at a later time that day GLOSSARY G 1 Dialer Dir Listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Drum Unit A printing device for your machine Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending receiving or printing a fax ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error Electronic Cover Sheet Preprogrammed cover sheet sent from the machine s memory eliminating the need for writing cover pages External Phone A TAM Telephone Answering Machine or telephone that is plugged into the EXT jack of your machine Extra Fine Resolution 392 x 203 dpi Best for very small print and line art EXT TEL RX Enables your machine to respond to CNG tones if you interrupt a fax call by answering F T Ring Time The length of time the machine rings when the answer mode setting is Fax Telephone to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into memory to another preprogrammed fax number Fax Receive Press this code 51 when you answer a fax call from an extension or external phone Fax Telephone You can receive faxes and telephone calls Do not use this mode if you are using a telephon
32. should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunications line cord ASSEMBLY AND CONNECTIONS Assembly Installing the Drum Unit Assembly with Toner Cartridge 1 Unpack the drum unit assembly including the toner cartridge and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge Q To prevent damage to the drum do not expose it to light for longer than a few minutes 2 Open the front cover of the machine 3 Insert the drum unit assembly into the machine 4 Close the front cover ASSEMBLY AND CONNECTIONS 2 3 2 2 4 Attach the Trays Attach the document support and document tray with extension and unfold the extension which holds documents in place Document Support NN Document Tray with Extension Unfold the Front Output Bin Extension which holds printed pages in place Front Output Bin We Extension NS Manual Feed Slot The manual feed slot is above the multi purpose paper cassette Load paper or envelopes one at a time You do not have to remove paper from the paper cassette To print or copy on labels transparencies card stock or thicker paper ASSEMBLY AND CONNECTIONS Paper Acceptable Paper Paper Type Paper Size Multi purpose cut sheet Letter Legal A4 A5 ISO B5 Executive A6 Paper Cassette 1 2 75 8 5 x 4 57 14 inches 70
33. the dial pad to enter the number of copies you want up to 99 Wait five seconds OR Press again MAKING COPIES 11 3 11 4 MAKING COPIES l 12 Setting Up Fax Machine and PC to Work Together Using Fax Machine with Your PC Before you can print from Windows on your PC you must first follow the steps in this chapter to connect the machine to your computer and to install the printer driver from the bundled Floppy Disks Before You Install Printer Driver Computer Requirements The following are the minimum computer requirements you need to set up and operate as a printer Use only a shielded interface cable that is IEEE 1284 compliant and that is less than 6 feet 1 8 meters long CPU RAM Hard Disk Drive Operating System 80486 66MHz or higher Windows 3 1x or 95 Pentium 75 or Higher Windows 98 or Windows NT Workstation Version 4 0 8MB or greater for Windows 3 1x 8MB or greater for Windows 95 16MB recommended 16MB or greater for Windows 98 or Windows NT Workstation Version 4 0 32MB recommended 10MB Available Disk Space Windows 3 1x 95 98 or NT Workstation Version 4 0 DOS environment compatible with your Windows version SETUP FAX MACHINE WITH PC 12 1 Connecting Fax Machine to PC With Bundled Parallel Cable You must connect the Fax machine to your PC with the included bi directional IEEE 1284 compliant parallel cable T Make sure to unplug the machine s power cord f
34. the left and right through options or text Enter Yes Stores a feature setting into the machine Clear No Deletes entered data or backs up one step in feature procedure 1 2 INTRODUCTION Chap01a5 dig p65 2 One Touch Keys These 16 keys give you instant access to previously stored phone numbers shift This key is used to access the 17 through 32 One Touch numbers Manual Telephone Fax Lets you dial telephone and fax numbers without lifting the handset 7 Broadcast Also you can use this key whenever you want to send faxes to many different locations maximum of 182 locations at once Rediai Pause ANA Speed Dial Re dials the last number called Also inserts a pause in autodial numbers Lets you dial stored phone numbers by pressing a two digit number 3 8 00 3 49 PM Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine Volume Keys Lets you adjust speaker ring and handset volume Stop Stops a fax cancels an operation or exits from feature mode Z Send Receive Starts an operation such as sending a fax gt Copy Feature Keys Enlarge Enlarges copies depending on the ratio you select 100 120 125 150 200 and MANUAL Reduce Reduces copies depending upon the ratio you select AUTO 50 75
35. 11 1 Making Multiple Copies 0 cece cee ceee sees ceeeseeeeeeeaees 11 2 Stacking Multiple Copies 0 cece ececeeeeeeseceseeeesecneeeeseens 11 2 Sorting Multiple Copies sseni erku ian bast riri sE HSn EEES R Ee tas 11 2 If You Get a Memory Full Message s sseeeeeeeererererererererees 11 2 Reducing and Enlarging Copies ssr ssisceieirreetir iaa 11 3 Copying Photopt phi ccccssiccscccecieicescsssesssersenevetecdeecaeveavevenesenes 11 3 SETTING UP FAX MACHINE AND PC TO WORK TOGETHER oneen nE E E ERRE 12 1 Using Fax Machine with Your PC 0 12 1 Before You Install Printer Driver 0 000 eee eects 12 1 Computer Requirements 0 cece cece eee ceeeetecneeeeeseeneeeeeaees 12 1 Connecting Fax Machine to PC With Bundled Parallel Cable 12 2 Installing Printer Driver 0 cc cceececcceeceeeeeseeeeeeeeeceeeeeneeeneeens 12 3 If you are using Windows NT Workstation Version 4 0 12 3 If you are using Windows 3 1 Or 3 11 cee eceeseeeeeeeeeeeeeeeees 12 5 If you are using Windows 95 98 ceesesseesenseeceseteeeeeeerenees 12 6 FOR DOS USERS oii sscccsccsescesectsescncectssectenensoscnencnssnuecnensansasnensenss 13 1 How to Use Fax machine with Your DOS Application DOME ALS sce a E E T custon dass terns 13 1 TABLE OF CONTENTS BL 15 F5 Ey USING FAX MACHINE AS A PRINTER oen 14 1 Special Printing Features 0 0 0 0 ccccceccceseceeeeeeeeteeseeeseeeeeceeeeneeaes 14 1 Windows Printing seirce i
36. 40 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the screen displays RECEIVING If your machine is set to the Fax mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your machine continues to send the chirps for about 40 seconds and the screen continues to display RECEIVING To cancel the receiving mode press Stop When your machine answers in Fax Telephone mode the machine listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This must be for at least 2 to 4 seconds so the machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 40 seconds after the number is dialed Therefore it s important for the receiving machine to answer the call in as few rings as possible When you have
37. 6 9 overseas transmissions 6 VOICE REQ You can send a fax then speak OFF 6 9 7 DELAYED SEND Send documents later 6 10 8 POLL Turns Polling Transmission ON OFF 6 13 or OFF 9 TX FROM ADF Next Fax Only ON OFF OFF 6 3 0 BATCH TX Sends all delayed faxes that are OFF 6 11 to the same fax number and at the same time as one transmission 4 VIEW DEL JOBS Feature Description Factory Set Page Canceling a job in memory Cancel a delayed fax or polling job 5 10 6 4 5 PRIORITY JOB Feature Description Factory Set Page Interrupting a polling or transmit job Send a fax now even if you have the machine set to send a fax later or if you have it set for Polling 6 13 6 DIALER SETTING broadcasting Feature Description Factory Set Page 1 ONE TOUCH KEYS _ Dial numbers stored in memory 7 1 by pressing only one key 2 SPEED DIAL Dial numbers stored in memory 7 2 by pressing only three keys 3 SETUP GROUPS Set up a Group number for 7 3 o 4 ON SCREEN PROGRAMMING 1 Fax Features CONTINUED 7 PRINT REPORTS Feature Description Factory Set Page 1 JOB STATUS RPT INC 10 1 2 JOURNAL Print lists and reports INTERVAL OFF 10 1 3 DIALER DIR of activity 10 1 4 ALPHA DIR Details in Chapter 10 10 1 5 MACH SETTINGS 10 1 6 JOBS REPORT 10 1 8 REMOTE FAX OPT
38. AX and FAX TEL lights to the setting you want to use NOTE The lighted indicators mean O not selected is selected and lit Mode Light How it works When to use it 1 MANUAL O Fax You control the phone Use this mode when you manual line and must answer are using a computer receive TAM every call yourself modem on the same line or Fax if you receive very few fax Telephone messages You can also use this mode with Unique Ringing 2 Fax O Fax The machine For dedicated fax lines automatic automatically answers You cannot receive a voice receive TAM every call as a fax call but you can call out O Fax Telephone 3 Fax O Fax Machine controls the You cannot have an Telephone TAM line and automatically answering machine on the fax and answers every call If same line even if itis ona telephone Fax the call is a fax it will separate jack on the same Telephone receive the fax If the line You cannot use the call is not a fax it will telephone company s Voice ring double ring for Mail in this mode you to pick up the call 4 TAM oe Fax The external TAM Use this mode if you have External automatically answers an answering machine on Telephone i TAM every call Voice your phone line Answering Fax messages are stored on Machine Telephone the external TAM Fax messages are printed In Fax Telephone mode you must set the Ring Count and F T Ring Time If yo
39. CII e PC 850 e Legal e PC 852 e ISO2 IRV e PC 860 e PC 863 e PC 865 S 4 SPECIFICATIONS HP LaserJet HP ISO Latin Roman 8 fu 16 610 O 10 30 Beds cd io A fel eS veh ce ie eo AU ee HD ed d tet td AAIBZowoo 0 s xX QMO Ope ag OQ re ved ot te et og fel Oneida ce IB eH H cH tH Mo Hn mk ac ar o re 6 unm oOo a D fe Oo my or SAUTU whe OF Mm wi T eagmuad MORN TNO OH N UA KM Be wm t o h ADO A Igt is O Qed a Q w oF NM me dene ot tHE HAO 70 IO OON mD tpt ty eo st A B AOD ta MO ote cI Oe ed R yr ieg ymz AAH 3 gt FR aN wee ee OEE Qu Doan A ee Oo O gt EM HN Ot He U MHA MHA EO coe VTE A Be e nworoanet HU e E i fa U od O O co 8 10 1 w OO rS ot O O a MI weve O OZ IG un uw a uh amp 1D wt 01234567894 ek A A H H y a AFH MH FS gt IX MN mee AUTONDUS AMKAE LO OM nN ED gt Re WN em YE MUAH OUMHH MAE ZO ORF NMT NWR ARN CE ee S oy A eN te Oe NM FMHYWR OK CMU be The following table shows characters available only in the corresponding character set The numbers at the top of the table are code values with which characters are to be replaced in the Roman 8 character set For other characters see character set of Roman 8 23 24 40 5B 5C 5D 5E 60 7B 7C 7D 7E SYMBOL SET ISO2 IRV ISO4 UK mint w ISO6 ASCII 5O w T8010 Swedish IS011 Swedish Isoi4 JIS ASCII gt a a Oo of ot A O Unio e t
40. GendRevei 3 After printing is finished press St to exit Polling Polling is the process of retrieving faxes from another fax machine You can use your machine to poll other machines or you can have someone poll your machine All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call 9 Some fax machines do not respond to the polling function 5 8 RECEIVE SETTINGS Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it See Canceling a Scheduled Job page 5 10 Press Features 1 2 8 Press or P to choose ON or OFF and press Enter Yes Enter the fax number you are polling Press SendReceive The screen displays DIALING Setting Up Sequential Polling Receive Your machine can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed See Canceling a Scheduled Job page 5 10 Press Features 1 2 8 Press 4 or to select Polling ON or OFF and press Enier Yes Specify the destination fax machines you wish to poll using One Touch Speed Dial a Group or the dial pad You must press between each location Press Send Receive Your machine will poll each number or group member
41. MORY FULL message while scanning the first page of a fax press to cancel scanning If you get a MEMORY FULL message while scanning in a subsequent page you ll have the option to press to transmit the pages scanned so far or to press to cancel the operation Make sure the document feeder is empty Place the document in the feeder Enter the fax number Press SendiReceive The machine starts scanning the document and the screen displays the job number XX of the fax and how much memory is available Then the machine starts dialing You can immediately repeat steps 1 through 4 for the next fax Your machine normally operates in Dual Access mode However you can override Dual Access by using Real Time Transmission The number of documents you can scan into memory varies with the data they contain Real Time Transmission When Memory is full the machine cannot continue to scan documents into memory before sending However you can turn on TX FROM ADF place the documents in the feeder and enter the fax number As soon as the phone line is free the machine starts dialing and sending the fax Place the document in the feeder Press Featues 1 3 9 To change the default setting press or gt to select ON or OFF and press EnieYes Go to Step 5 OR For the next fax transmission only press or to select NEXT FAX ONLY and press Enter Yes For the next fax only press or 9 to select ON or OFF
42. OOTING AND ROUTINE MAINTENANCE A 3 Paper is Jammed in the Multi purpose Paper Cassette Pull the paper cassette out of the machine Remove any crinkled sheets Adjust the guides to fit Press down the paper to flatten it in the paper cassette Reinstall the paper cassette Paper is Jammed near the Drum Unit Open the front cover Remove the drum unit but do not force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper cassette Gently pull out the jammed paper Reinstall the drum unit Close the front cover Paper is Jammed in the Fuser Unit Open the rear cover Pull out jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Print a few copies of the test page until the pages print clearly Close the rear cover gt Printing and Receiving Faxes 17 6 If You Are Having Difficulty with Your Machine If you think there is a problem with your machine make a copy first If the copy looks good the problem is probably not your machine Check the table below and follow the troubleshooting tips Difficulty Suggestions Condensed print and horizontal streaks the top and bottom of sentences are cut off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Pitney
43. OR Press Copy Pitney Bowes Supplies USA 1 800 462 6797 voice 1 800 832 1869 fax
44. Quick Ref Guide Return to OPG Menu Pitney Bowes 1630 Pitney Bowes Recycling Pitney Bowes is concerned about issues that affect our environment Properly handled all parts from our Imaging Cartridges can be recycled in some way rather than taking up additional space in our country s landfills To make this easier Pitney Bowes has set up a program to provide trouble free recycling for the 1630 Imaging Cartridges in the U S Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape Simply pack the used Cartridge in the same box that contained its replacement Seal the box with the tape apply the return label and mail back to us with your regular mail You may want to keep a copy of the label in the event you misplace the original As long as it is a clear copy the Post Office will honor the copied label A recycling program is currently under review in the U K In Canada a Purolator slip is enclosed with each cartridge Attach the slip to the box and call the Purolator telephone number indicated on the slip for pick up of a used Cartridge Year 2000 Compliance To ensure proper and uninterrupted operation of our equipment into the next century the Year 2000 Compliance of all Pitney Bowes Inc products is defined as meeting the following criteria Whether a product provides two or four digit representation of years for operator display reports and externa
45. Stop Storing Speed Dial Numbers 1 Press Feature 1 6 2 2 Enter a two digit Speed Dial number and press fet gt Enter a name OR Go to Step 5 Press Set then use 4 or gt to select FAX TEL or FAX TEL and press et Press Stop ol TELEPHONE OPERATION Enter a number up to 20 digits and press set One Touch Dialing Speed Dialing 1 Pick up the handset OR Press and listen for a dial tone 2 When you hear the dial tone press the One Touch key of the location you want to call OR Press Speed Dial then press the two digit Speed Dial number If you pressed to dial pick up the handset when the other party answers 3 To hang up replace the handset Searching Telephone Index 1 Press ffelindex then enter the first letter of the name you re looking for 2 Press 4 or gt to search the memory 3 When the name is displayed lift the handset OR Press Hook 4 Press Stari to dial If you pressed to dial pick up the handset when the other party answers 5 To hang up replace the handset Mak nG Copies Making a Single Copy 1 Insert the document face down in the feeder 2 Press Copy then wait for five seconds OR Press Copy again Sorting Multiple Copies t Insert pages to be copied face down in the feeder 2 Press ort 3 Use the dial pad to enter the number of copies you want up to 99 4 Wait five seconds
46. X OPTIONS eeeeneeeseesrereresrsrererrsrsreeresrsrereresrers 9 1 Fax Forwarding Paging 0 0 0 0 ecceecceeeeseeeeeeceeeeneecneeeseeeeeeaeeneeenees 9 1 Programming a Fax Forwarding Number 0 eerie 9 1 Programming Paging Numbet s ssssisisessisseisrinesercsscaseesissrrotess rens 9 2 Setting Remote Rtrv 0 cc ecccccceeceeseeeseeseeeeeceeesneeeaeeeeeeeeeeeeeees 9 2 Changing R R Passcode 0 ccccceceeseeceeeceeeeceeeceeeeaeeeeeaeeneeeneeeneens 9 3 Remote Retrieval 0 56 4 c0c scicscsheceectscicicsnecectcsenecevnoseteceenseeeeenees 9 3 Usine R RiPassCOde einser aena eGR EREE EE OEE 9 3 Remote Command seiersen e i 9 4 Retrieving Jobs Report cece cece eeecseeeecseeseeeesseeseeeeseeeenes 9 5 Retrieving Fax Messages 0 cceeccseeeseseeeecseeseeeesseesscneeseeeenes 9 5 Changing Fax Forwarding Number Remotely 9 6 PRINTING REPORTS sicicsnev ces inesisgectinnina ise 10 1 Settings and Activity 2 0 ecccceceeceeeceeeeeeeeeeeeeeaeeeeeceeeeneeenretesas 10 1 TO Print 2 REPOLt 2 sccsdscesesetcecsenscnenteetsehesdeescesdeceepsctvecnsnsenes ceeds 10 1 Transmission Verification Job Status Rpt n s 10 2 Journal Interval sosire r 10 2 MAKING COPIES iccccncnomonouccocincarnneciinaiorasi 11 1 Using Your Machine as a Copier cccccecececeeseesneeeceeeeneeeneenes 11 1 Copy Contrast Temporary Setting oo ee eeeeeeeereeeees 11 1 Making a Single Copy ecececeeeseceseeeesseeeeeeeseeseeeeeseeneeeeeaaens
47. a switchboard operator it is recommended that the Answer Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The machine may be used with either pulse or tone dialing telephone service Custom Features on a Single Line To learn how custom features may affect your faxing operations please see the Troubleshooting and Routine Maintenance chapter page 17 1 ASSEMBLY AND CONNECTIONS 2 13 2 14 ASSEMBLY AND CONNECTIONS 1 On Screen Programming User Friendly Programming We have designed your machine with on screen programming User friendly programming helps you take full advantage of all the features your machine has to offer See Using This Manual page 1 1 Since your fax programming is done on the LCD we created step by step on screen prompts to help you program your machine All you need to do is follow the prompts as they guide you through the feature menu selections and programming options and settings Feature Mode You can access the feature mode by pressing Features When you enter the Feature mode your machine displays a list of main menu options which scroll on the display automatically select one menu option by pressing when it appears The display then scrolls the options within that menu You can scroll more quickly by pressing Use to scroll backward and see all options in the opposite order Before you press after entering information in a field using t
48. adcast Enter the next number Example Speed Dial Press Broadcast Enter the next fax number Example Manual dialing using the dial pad 7 Press SendReceive Your machine will read the document into memory and then start sending faxes to all the numbers you entered on Bb WwW Multiple Mode Transmission Use this feature to select separate mode settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Mode settings return to STANDARD after the fax is sent See Resolution page 6 8 Insert the document in the feeder Press Features 1 3 4 Use f or to select resolution for page 1 and press Enter Yes Repeat Step 3 for subsequent pages Press Bto when you re finished oa pnp WN Press U Jif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to Step 7 N Enter the fax number you re calling Press Send Receive 9 If you want to copy a document using multiple resolutions press in step 7 6 12 TX SETTINGS Setting Up Polling Transmit Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it See Interrupting Delayed Send and Polling Transmit Jobs on this page Place the document to be retrieved
49. age appears on the LCD If so the multi purpose paper cassette may be out of paper or not properly installed If it is empty load a new stack of paper into the feeder If there is paper in the multi purpose paper cassette make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the multi purpose paper cassette Reduce the amount of paper in the multi purpose paper cassette then try again Check the manual feed mode is not selected in the printer driver The machine does not feed paper from the manual feed slot Reinsert the paper firmly load one sheet at a time Make sure that manual feed mode is selected in the printer driver How can I load envelopes You can load envelopes from the manual feed slot Your application software must be set up to print the envelope size you are using This is usually done in the Page Setup or Document Setup menu of your software Refer to your software application manual What paper can I use You can use plain paper envelopes transparencies labels and organizer paper For information on paper you can use see Acceptable Paper on page 2 5 How can I clear paper jams See Printer Jams on page 17 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE gt Print Quality Difficulties TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions Printouts ar
50. ages feeding each one individually through the machine Use standard 17 Ib 24 Ib paper when using the ADF If you re using heavier paper feed each sheet individually to prevent paper jams The ADF can hold up to 50 pages if you stagger the pages and meet the following conditions Temperature 68 F 86 F 20 C 30 C Humidity 50 70 Fan the paper then stagger the pages in the document feeder as shown below DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric Make sure documents written in ink are completely dry Press before you send the fax to select the resolution for the document you re sending See Resolution page 6 8 TX SETTINGS 6 1 Sending Faxes with Multiple Settings When you send a fax you can choose any combination of the available settings add a coversheet and select a comment set the contrast or resolution send using overseas mode call reservation or delayed send polling transmission or real time transmission After each function is accepted the display will ask if you want to enter other settings Press UJif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to the next step Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving t
51. an keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAM 2 12 ASSEMBLY AND CONNECTIONS Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you It is advisable to have a separate line for the machine You can then leave the machine in FAX mode to receive faxes any time of day or night If the machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper connection of the machine cannot be made If you are installing the machine to work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by
52. and the Call Back Message feature is set to ON your machine leaves a message to call you 1 Insert the document in the feeder 2 Press Features 1 3 6 3 Press 4 or to select VOICE REQUEST ON or OFF and press Enter Yes The screen displays the current setting for Call Back Message 4 Press E or P to select ON or OFF and press Enter Yes 5 Press i if you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 6 6 Enter the fax number 7 Press Send Receive 8 If you ve set Voice Request to ON pick up your handset if the machine rings TX SETTINGS 6 9 You cannot use auto redial with Voice Request You cannot use Voice Request with Delayed Send or with Polling You must register your Machine ID to set Call Back Message to ON Print Sample Call Back Message 1 Press Features 1 3 6 2 Press or to select PRINT SAMPLE and press ErterYes 3 Press SendReceive Delayed Send During the day you can store up to 50 documents into memory for delayed sending Transmission of these documents will begin at the time of day you enter in Step 3 If you have set up in the Delayed Send feature page 4 6 you can accept it in Step 3 or enter another time for this fax 1 Insert the document in the feeder 2 Press Featues 1 3 O 3 Accept the displayed time or enter another time
53. ar in copies Sometimes you may see vertical streaks on your copies Either the scanner or the primary corona wire for printing is dirty Clean them both See pages 17 20 and 17 21 The machine does not print Check the following e The machine is plugged in See page 2 8 e The toner cartridge and drum unit are installed properly See page 2 3 e The interface cable is securely connected between the machine and computer e Check to see if LCD is showing an error message See page 17 2 The machine prints unexpectedely or it prints garbage Reset the machine or unplug the electrical cord and plug it back in Check the primary settings in your application software to make sure it is set up to work with your machine The machine cannot print full pages of a document The machine received a very complex print job and could not process part of the page This may be solved in several ways If you are using Windows 3 1x Windows 95 98 or Windows NT Workstation Version 4 0 with the supplied printer driver see the Windows Setup Printing Problems section Try to reduce the complexity of your document or reduce print resolution The machine prints first couple of pages correctly then some pages have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the printer cable correctly The machine cannot print full pages o
54. arding number you registered is correct on the List You can set REMOTE RTRV to ON or OFF Jobs Report Enter the number of a remote fax machine to 1 2 Remieveall tares receive the Jobs Report List or stored fax message s See page 9 5 3 Erase fax from If you hear one long beep you can erase fax the memory message s from the memory 97 Check the receiving status Fax Forwarding Remote Rtrv ON You can check whether your machine has received any fax message s If yes you will hear one long beep If no you will hear three short beeps If you hear one long beep you can change the Answer Mode If you hear three short beeps you cannot change it 90 Exit After a long beep you can exit remote retrieval REMOTE FAX OPTIONS Retrieving Jobs Report You can retrieve the Jobs Report from a remote fax machine to see if you have any fax messages Dial your fax number When you hear the beep immediately enter your R R Passcode OB amp w When you hear two short beeps use the dial pad to press 9 6 4 Using the dial pad enter the number of the remote fax machine up to 20 digits where you want the Jobs Report forwarded and then press H You cannot use and as dial numbers However if you want to store a pause press After you hear your machine beep hang up and wait Your machine calls the remote fax machine The remote fax machine prints the Jobs Report Retrieving Fax Messages D
55. as p ainser nr Eear EE E EEPOSE Eaa EEE 6 11 Multiple Mode Transmission sssssessseeeeeeserereersrererrrrsrererrersrs 6 12 setting Up Polling Transmit prirni inesse 6 13 Interrupting Delayed Send and Polling Transmit Jobs 6 13 SETUP DIALER SETTINGS 000 ene cesses ceeeneeneeees 7 1 Storing Numbers for Easy Dialing 00 00 0 cece ceeceeeceeeeeeeeteeneees 7 1 Storing One Touch Dial Numbers ssseeeeseseeeeeesssesreerseererrrrssee 7 1 Storing Speed Dial Numbers s e si sssssesiscsesreriersssesiscsarseiess seses 7 2 Setting Up Groups for Broadcasting eee cere 7 3 Changing One Touch and Speed Dial Numbers 0 ee 7 4 TELEPHONE OPERATIONS eee ceeneeeeseeteeeeeeenaeees 8 1 Dialing Optus ieena eee EE AEPA REEE RE RENEI aeons 8 1 Manual Dialing vise ceccisscstessnnsessceneeseseascectetecenbetesscscbetececeneebesvebets 8 1 One Touch Dale 25 So scesccsb sdesnsieeasesdestiestaebescapisesscesssaeptonapesiee 8 1 Speed Dialing s csicsseiclesstecscsctevvstvccsetess dsseveess casstvnns dostvanet tosbownss cos 8 2 Dialing Access Codes and Credit Card Numbers 0 cee 8 2 PAUSE cu sn cxesseyictuecbsssscenspeyss sot cbse sageswneveadss cies cpnbasnasseesnanes topes onde ebeste 8 3 Fax REC all sci ciate tvecssessts a E E OR REEE 8 3 TON PUIS E rr enaos neken era kann a ea Ea Ees TEE E SS 8 3 Searching Telephone Index scsiriscssrecereseicsiisiairreesis 8 3 TABLE OF CONTENTS iii wD Bi 2 D REMOTE FA
56. ber of pages being sent and press fet Press 1 to select additional settings OR Press 2 if you are ready to fax Enter the fax number Press Start FX30057 RealTime Transmission If the memory is full you can send faxes in real time t Place the document in the feeder 2 Press Feature 1 3 9 3 Press 4 or gt to select ON and press OR For the next transmission only press 4 or gt to select NEXT FAX ONLY and press Set 4 For the next fax only press 4 or gt to select ON and press set 5 Press 1 to select additional settingg OR Press 2 to fax 6 Enter the fax number 7 Press Start RECEIVING FAXES Select Answer Mode Press to select FAX TEL TAD MANUAL or FAX If you select FAX TEL make sure to set Ring Delay and F T Ring Time Manual Reception t Pick up the handset 2 Press star if you hear fax tones beeps 3 When the screen displays RECEIVING replace the handset Pitney Bowes Diagnostic Center 1 800 243 5556 Pitney Bowes Web Site http www pitneybowes com LE1543001 STORING NUMBERS Storing One Touch Dial Numbers 1 Press Feature 1 6 1 2 Press the One Touch key where you want to store the number 3 Enter a number up to 20 digits and press Bet 4 Enter a name OR Go to Step 5 5 Press bet then use 4 or gt to select FAX TEL or FAX TEL and press et 6 Press
57. cation software I cannot print from my application software Check that the DOS application software interface settings match those of your printer for example if you are using a parallel printer cable you would probably set your DOS software printer port to LPT1 Check for an error message on the LCD The machine prints but it prints incorrect information Sometimes it prints a couple of characters and then ejects the pages etc This is an indication that your application printer emulation Print setting and the machine s printer emulation do not match Check your application software to make sure you selected the correct printer driver The machine emulates HP LaserJet IIP Select the HP LaserJet IIP printer in your application software The machine prints the part of my document but does not print the last page The LCD shows REMAINED DATA This is common problem first with database software and part of spreadsheet software when they are not correctly set up The data has been sent to the printer but the printer did not receive the Page Eject command Print another document Then ask your software supplier how to add a Page Eject or Form Feed command to the end of your print job 17 9 gt Paper Handling Difficulties 17 10 Difficulty Suggestions The machine does not load paper The LCD shows CHECK PAPER or PRINTER JAM Check to see if the CHECK PAPER or PRINTER JAM mess
58. chine Ring Count Number of rings before your machine answers an incoming call Ring Volume Volume setting for the machine s ring Rotary A form of dialing on a telephone line GLOSSARY G 3 Save Toner A process of affixing less toner to the page to extend the life of the toner cartridge This will make the print on received documents significantly lighter Scanning The process of capturing an electronic image of an original paper document Speaker Volume You can set the volume when your machine is on Manual Telephone Fax Speed Dial A preprogrammed number for easy dialing You must press the Speed dial button and then two digit code to start the dialing process Standard Resolution 98 x 203 dpi For quickest transmission of regular size text Telephone Answer Code Fax Telephone mode only When the machine answers a voice call it double rings You can pick up at an extension or external phone by pressing this code 51 Temporary Setting You can select certain options for each fax transmission without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Toner Cartridge Accessory that holds toner for the drum unit Transmission The process of sending documents over the phone lines from your machine to the receiving fax machine Unique Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line The machine uses the
59. cument again If the report indicates you should check the readability of certain pages resend those pages If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report Press Features 1 7 1 Press or to select INC INC IMAGE ON or ON IMAGE and press Press to exit When the machine is idle you can print the Transmission Verification Report by pressing when you wish to confirm if the last transmission was successful or not Journal Interval You can set the machine to print the Journal at specific intervals 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the steps in the previous section Press Features 1 7 2 Press or to display INTERVAL and press Enter Yes Press E or to choose your setting and press EnterYes If you choose 7 days the screen prompts you to choose a day at which to begin the 7 day countdown Enter the time to begin printing in 24 hour format and press Enter Yes For example enter 19 45 for 7 45 PM Press to exit 10 2 PRINTING REPORTS f Making Copies Using Your Machine as a Copier You can use your machine as a copy machine making up to 99 copies at atime The machine can stack the Enlarge Reduc
60. de of the paper first Then the Windows driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended 14 2 USING FAX MACHINE AS A PRINTER Q Caution When you use manual duplexing it is possible that a paper jam may occur or the print quality might not be satisfactory See Paper is Jammed in the Multi purpose Paper Cassette page 17 6 Front Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine Unfold the output bin extension to support the printed pages To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits Manual Feed Slot Your machine has a manual feed slot above the paper cassette You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper cassette For information about acceptable paper see page 2 6 Use the manual feed slot to print or copy on labels transparencies card stock thicker paper or envelopes USING FAX MACHINE AS A PRINTER 14 3 Loading One Sheet of Paper You do not have to choose Manual Feed in the Setup dialog box of your printer driver Insert the sheet of paper for Portrait vertical or Landscape horizontal with the side you wish to pri
61. dia can cause a ghost image Make sure that you select the appropriate media type in the printer driver The drum unit is a consumable item and it is necessary to replace it periodically TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulties Setting up the Software For Windows 3 1x Users Graphics or Text Is Missing in the Printout This could be caused by your Display Driver software Contact your reseller to inquire about the latest Display Driver software Another solution is to change your Windows Setup Display selection from the current selection to the standard VGA or SVGA selection Contact your reseller or Microsoft Support if you need help modifying your Windows Display selection or installing new Display Driver software Bi Directional Parallel Ports nibble and byte modes The machine supports both nibble AT and byte Bi directional mode parallel ports If your PC supports byte mode scanning and fax reception will be at a faster speed To verify or change the parallel port mode please check your system BIOS in the CMOS Setup or contact your computer manufacturer for assistance Some older PC models support only nibble mode Generally newer models support both nibble and byte modes Machine Connect Failure or Bi Directional Communication Error Recently some printers have included a function that shows the printer status on the PC display Such printers use the bi directional communication parallel por
62. dify the win ini file in the Windows directory to turn the machine s bi directional function off We recommend that you do a back up before you modify the WIN INI or SYSTEM _INI files just in case Open the win ini file using the Notepad application Look for the following statement in the spooler section spooler QP LPT 1 wpsljqp dll Then disable this function by adding a semicolon at the beginning of the above sentence as follows spooler QP LPT1 wpsljqp dll Then open the system ini file using the Notepad application Look for the following statement in the 386Enh section 386Enh device wpsljvpd 386 WPSLPTI 1 Then disable this function by adding a semicolon at the beginning of the above sentences as follows device wpsljvpd 386 WPSLPT1 1 17 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE You must restart Windows to make these modifications effective These modifications disable the printer status reporting on your PC however you will be able to use the machine without further problems HP LaserJet 4 Plus Please uninstall the Main Status window by double clicking the Un install Status window in HP LaserJet group NEC SuperScript 610 660 Please remove the NEC SuperScript driver by running the NECDELET EXE file in Disk 1 that is included with NEC printers Lexmark WinWriter 200 You must modify the win ini and system ini files in the
63. drum unit 17 20 printer 17 19 scanner 17 19 CNG tones 1 4 computer requirements 12 1 contrast 6 8 control panel 1 2 converting telephone wall outlets 2 11 copy ies contrast 11 1 enlarging 11 3 multiple 11 2 photographs 11 3 quality 17 8 reducing 11 3 scannable area 11 1 single 11 1 sorting collating 11 2 cover sheet composing 6 5 custom comments 6 6 for all faxes 6 7 for next fax only 6 6 printed form 6 7 credit card numbers storing 8 2 custom telephone features 2 13 INDEX l 1 D date and time setting 4 1 delayed send 6 10 interrupting 6 13 dialing access codes 8 2 automatic fax redial 6 2 credit card numbers 8 2 manually 8 1 mode 4 1 One Touch Keys 8 1 pulse rotary 8 3 Speed Dial numbers 8 2 telephone index 8 3 tone 8 3 difficulties with machine See Troubleshooting directory search 8 3 drivers printing 14 1 drum unit cleaning 17 20 installing 2 3 replacing 17 24 dual access 6 3 E ECM Error Correction Mode 1 4 emergency numbers 16 1 enlarge See copy ies entering text 4 2 envelopes size 2 5 error messages on LCD CHECK PAPER 17 1 COMM ERROR 17 1 MEMORY FULL 17 2 while scanning a document 11 2 NOT REGISTERED 17 2 EXT TEL RX 5 3 external TAM See TAM external telephone 2 9 extra fine See resolution l 2 INDEX F fax codes Fax Receive Code 5 7 Remote Access Code 9 3 Telephone Answer Code 5 7 Fax Forwarding changing remotely 9 4 9 6 programming a number 9 1 Fax Receive Code 5 7
64. e Copy copies or collate sort them D GD Batch Sort Photo The printable area of your machine begins at approximately one sixth inch 4mm from the edge of the paper 1 6 4mm Not Printable area 1 6 4mm Copy Contrast Temporary Setting If a document is in the feeder you can adjust copy contrast to make copies darker or lighter Press Features 1 0 3 3 COPY COHTRAST Press to make a copy lighter or gt j to make a copy darker and press EnterYes Press to exit Press Copy Making a Single Copy The default resolution for a single copy is Standard which you can use for documents containing both text and photographs You can also select S Fine and Photo as needed Insert document face down in the feeder Press Cop then wait five seconds OR Press again Do NOT pull on the paper while copying is in progress MAKING COPIES 11 1 Making Multiple Copies There are two ways to make multiple copies on your machine You can choose whether the copies will be STACKED all copies of page 1 then all copies of page 2 etc or SORTED collated The default resolution for multiple copies is Standard Stacking Multiple Copies Insert document face down in the feeder Press Batch Sort twice Use the dial pad to enter the number of copies you want up to 99 Wait five seconds OR Press again BOND Sorting Multiple Copies Sorting uses more memory then stacking See
65. e answering device TAM Fax Tones The signals sent by sending and receiving fax machines while communicating information Feature Mode Programming mode for changing your machine s settings Fine Mode Resolution is 196 x 203 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying and faxing photographs Group Number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting Interval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle Jobs Report Shows how much memory is being used how much is left and the type of messages in memory Job Status Report A listing of each transmission showing caller ID date time and number of pages Journal Report Lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive G 2 GLOSSARY LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle Machine ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Manual Fax When you press Manual Telephone Fax _ OR lift the handset so you can hear the receiving fax machine answer before you press to begin transmission Machine Settings L
66. e click on the Add Printer wizard The Add Printer Wizard window appears This wired ha install inte aka prinia Piem sopi i print oll bi EA tn a by Compu Al setny be menesged end coni gered on Bis computer T Mgnt pinin panai Cone ioa primiero another machine All pefoge tor the prine gre managed iyya piri iomar hathar been setup Eat an adminska o e e SETUP FAX MACHINE WITH PC 12 3 4 Select My Computer and click the Next button Cirk Ra chock boo mast to the posts you ment io isa Documenta sll pinho the bret amiss checked pon eile pott Poe Doscapion Fimi Local Pon LETZ Local Pon WTI Local Pan OOM1 Loca Son fee i Local Furi OIM Local Pan CoM4 bacal Pur Ard Pet Cenigure Poa l Geeble penta ponk See ao Soa 5 Select the Port you will use we recommend LPT1 and click the Next button Add Printer Wizard Click the manufacturer and model of your printer If your printer came with an installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Manufacturers Printers AGFA AccuSet v52 3 Apple AGFA AccuSetSF v52 3 APS PS AGFA AccuSet 800 AST AGFA AccuSet 8005F v52 3 AT amp T AGFA AccuSet 800SF v2013 108 Brother AGFA AccuSet 1000 Rull ZJ AGFA ArcuSet 1NNNSF vA 3 zl Have Disk lt Back Cancel 12 4 SETUP FAX MACHINE WITH PC 6 Click the Have Disk button The Install From D
67. e lines during a lightning storm Do not touch the rollers at the paper exit ASSEMBLY AND CONNECTIONS Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone However you can also connect a separate telephone or telephone answering device directly to your machine Connect the modular plug on the telephone s line cord to the jack labeled EXT on the left side of the machine Whenever this phone or TAM is in use the screen displays EXT TEL IN USE and if the machine handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the machine press Manual Telephone Fax Connecting an External TAM Telephone Answering Machine Sequence You might choose to connect an answering system When you have an external TAM on the same telephone line as the machine the TAM answers all calls The machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it doesn t hear CNG tones the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message The TAM must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAM has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in t
68. e too dark or light Adjust the print conditions by setting the Print Density function It has been factory set to the middle position See Setting the Print Density on page 5 6 Printed pages contain white stripes White Stripes or Faint Images You may fix this by wiping the scanner windows with a clean soft cloth See Routine Maintenance and Cleaning the Drum Unit on pages 17 20 and 17 21 If you still see white stripes or faint images and the display shows CHANGE DRUM SOON replace the drum unit with a new one Check the machine s environment Conditions such as humidity high temperatures etc may cause this print defect to occur Printed pages are stained corona with toner or have vertical stripes Dark Stripes or Toner Stains Clean the machine s interior and the primary wire of the toner cartridge See Routine Maintenance and Cleaning the Drum Unit on pages 17 20 and 17 21 Make sure that the tab of the corona wire is at the home position If after cleaning you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON replace the drum unit with a new one Printed pages have white spots in black White Spots text and graphic areas Make sure that you use paper that meets the specifications Rough surface or thick media can cause the problem If you still see white spots and the display shows CHANGE DRUM SOON replace the drum unit with a new one
69. eck for a dial tone Change TONE PULSE setting See Tone Pulse page 4 1 Check all line cord connections and make sure the curled handset cord is not in the EXT jack Check power cord connection Send a manual fax by pressing Manual Telephone Fax OR by lifting the handset and dialing the number Wait to hear fax receiving tones before pressing Send Receive Machine does not answer when called Make sure the machine is in the correct receiving mode for your setup either Fax Fax Telephone TAM Check for dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone handset to the machine s telephone jack If there is no ringing when you call your machine call your Telephone Company to check the line No dial tone on the handset Press Manual Telephone Faxi_ OO R L ift the handset If you hear no dial tone check telephone line cord connections at the machine and wall jack Check that the handset curled cord is connected to the machine s handset jack Test the wall jack with another single line telephone If no dial tone on the wall outlet call your Telephone Company Poor transmitting quality Try changing your resolution to FINE or EXTRAFINE See MODE page 6 8 Make a copy to verify the machine s scanner operation Transmission report prints Results NG There is probably tempo
70. ed telephone network SPECIFICATIONS S 1 Printer Specifications Emulation Printing System for Windows and emulation mode of HP LaserJet IIP PCL level 4 Printer Driver Windows 3 1x Windows 95 98 and Windows NT Workstation Version 4 0 driver supporting mode and bi directional capability Interface Bi directional parallel IEEE 1284 Print Method Electrophotography by semiconductor laser beam scanning Resolution 600 dots inch Print Quality Normal printing mode Economy printing mode saves up to 50 of the normal toner usage Print Speed Up to 12 pages minute when loading letter size or A4 paper from paper cassette There are many factors that determine the actual drum life such as a temperature humidity type of paper toner you use number of pages per print job etc 2 SPECIFICATIONS Electrical and Environment Temperature Allowable 50 90 5 F 10 32 5 C Storage 32 104 F 0 40 C Warm Up Max 45 seconds at 73 4 F 23 C First Print 15 seconds using Letter size paper in paper cassette Power Source 60 W or less 25 C 120V AC 50 60Hz U S A Canadian Version Only Power Consumption Operating Copying 850 W or less 25 C 20 to 80 without condensation 20 to 80 without condensation Sleep Mode 9 W or less Stand by Noise Operating 50 dB A or less Stand by 39 dB A or less Humidity Operating Storage Dimensions Weight 26 4 Ibs 12 kg Parallel Interface S
71. eecneesceeseeeeecneeceeeaeeaeeeaeeneeeneees 4 1 Setting Dialing Mode Tone Pulse 0 eee eseeeeeeeteeeeeees 4 1 Netting Date and TIM i cscsisscssseseccsdsssinsecssssvessaessetnsisenssonosodsseiaces 4 1 Setting Machitie ID sercas en are e 4 2 E ternne Nextbit e E E 4 2 TAser n E SPACES orosei aee Inr EE E 4 3 Making COPEECHIONS e555 5c5iccesssnessdiscosadezaresepibcapepsndocieesepertaees 4 3 Repeating TESTS esr 20s pin nnen i RRE 4 3 Special characters and symbols sssssseesseseererseesrererressrere 4 3 Setting Beep Volume sses seietara iao iaoee erisia 4 4 Choosing the Handset Volume s ssesesesseeeessesrerrrrssrsrrerrssees 4 4 Setting Handset Volume eee ceseeeeeeceeeeeeneceeeeeens 4 5 Setting the Speaker Volume 1 00 00 ce seessessseensenesscensenecocense es 4 5 Setting the Ring Volume sssrini sees cess biaso EnO ie 4 5 Memory Storage eccidi a e Ta EAEE E 4 5 Sleep TIMET scure e r ar r EEE EEEE 4 6 Delayed Send s saceiipnpr nne n r r EEA 4 6 Focal Langite rn err ern Ee EEn EEE aE aR EEE ARERR HETES 4 6 RX SE EMNGS aE R RER N 5 1 Basic Receiving Operations ccccccesecececeeeeteenteeseceeeceeeeneeaees 5 1 Select Answer Mode secssensssecssenseeecnsensveecnsensveecnsensveesns 5 1 SSNS RANG COUN v 26 oes cs sgesesvis esses E REER yess eee es 5 2 Setting F T Ring Time serenay geenen aiana 5 2 EXETELRX ouerpare abies PES EPPEN SEa ES APEP ERR 5 3 Turning ON Cassette 2 nacca a a i 5 3 Printing
72. eeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeneees 6 1 Sending Faxes with Multiple Settings sseeceereeenerererrrereen 6 2 Manual Transmission eieren srestire erered reri irri rainart 6 2 Automatic Transmission sessesssiriinriisiiis 6 2 Manual and Automatic Fax Redial 0 0 eee eeeeeereees 6 2 Dual ACCESS oigre ei ccc secdavesceauisess E peseanseneneeuess 6 3 Real Time Fran SimiSStO0 sscsscsassdedpacnsdocapsvepsstapenessonapesepinssseneecee 6 3 Checking the Jobs Status cece ceeeeseeeeeeeseeseeeetseeneeees 6 4 Canceling Jobs in Memory siissecsesissesisisisecsesrsrssesesrni secsec 6 4 Basic Sending Operations ccccecccececeeeceeeeteeneeeeeeeeeceeeeneeaees 6 5 Composing Electronic Cover Sheet cece cseeeeesecneees 6 5 Composing Your Own Comment ceeeceeeeee ereen 6 6 Cover Sheet for Next Fax Only oo cece eeeeeseeneeeeees 6 6 Always Send Cover Sheet cceec ce ceesseessetseceeeeeeeneeaas 6 7 Using a Printed Cover Sheet 00 ceeeeesesseeeeeetneeeeees 6 7 Contrastes ai re EE T R E 6 8 MOS scanners a EE E 6 8 Canceling a Job While Scanning the Document 6 8 Advanced Sending Operations cccceccceceeeeeeeeeeeeeeeeeeeneeenees 6 9 OVERSEAS MO Sis sores cates enen pads EE ER EERE 6 9 VOICE ReqUE S narenn ARARA nR O E 6 9 Print Sample Call Back Message o eee eeceeeeeseeeeceeeeeeneeees 6 10 Delayed Send ranore e RARER 6 10 Delayed Batch Transmission sssesssesesseserererrererererrreerere 6 11 Brad
73. eeeeeeeees 2 6 Manual Reed Slot sccatsh tsate caatacsstetetctatidacetds touche bhai e ee 2 6 Loading Paper in Multi purpose Paper Cassette 2 7 CONMECHONS eorr E EE wo soe ee ads 2 8 Connecting the Machine wo eee eeeeeeseeeeseeeseeeeseeeseeeeseeeaeeees 2 8 Connecting an External Telephone iisen o 2 9 Connecting an External TAM Telephone Answering Machine 2 9 DOQUEMCE aoni ier eTa E OE STER EE O 2 9 COMME CHONG osre een A E EEEE AER AAEE 2 9 Recording Outgoing Message OGM eee eee 2 10 Special Line Considerations 00 00 00 cece cee cess ceeeeeeseeeeseeeeees 2 11 Roll Over Phone Lines 2 00 cc ceceeeceeceeseesteeeeceeeeeeeeeeeneenaeeaes 2 11 Two Line Phone System oo cee cece eeesseeseesesseeerenees 2 11 Converting Telephone Wall Outlets 0 0 cere 2 11 Installing Machine External Two Line TAM and Two Line Telephone eeccecceeesseeseceeeeeeeeeeeneeeaeeaes 2 12 Multi Line Connections PBX eccceeceseessceeceneeeeeeeeeeeeeaeeees 2 13 If you are installing the machine to work with a PBX 2 13 Custom Features on a Single Lime eee cere eee 2 13 j ON SCREEN PROGRAMMING saeeeeeeeereserrrrrereerrerrnees 3 1 3 User Friendly Programming ccccccecceceeeeeteeeeeeseceeecereeneeaees 3 1 Peate Mode enmena e NA 3 1 Feature Selection Table ii as cau wanianicienien a 3 2 TABLE OF CONTENTS i E 5 SYSTEM SETUP ciiin E vacoe baie setoceess nieotacee s 4 1 Getting Started 00 ccceceeeceeeecn
74. eets and Call Back Messages 4 Use the dial pad to enter your name up to 20 characters and press EnterYes See Entering Text 5 Press Bto The screen returns to the date and time 9 If your Machine ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing Entering Text When you are setting certain features such as the Machine ID you may need to enter text into the machine Most keys on the dial pad have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number on the dial pad the correct number of times you can access the character you want Key once twice three times four times five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N 0 6 M 7 P Q R S 7 8 T U V 8 T 9 Ww X Y Z 9 4 2 SYSTEM SETUP Inserting spaces If you want to enter a blank space press once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press CleariNo all letters above and to the right of the cursor are deleted Re enter the correct text and or digits Also you can back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same k
75. en you make a call Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in the order you entered it as soon as you press SendReceive See Storing One Touch Dial Numbers page 7 1 For example You store 555 on One Touch key 03 and 7000 on One Touch key 0 If you press One Touch 03 02 and SendReceive you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press One Touch 03 and press 7 0 0 GJ using the dialing pad Pause after dialing Speed Dial numbers for the name to be displayed before you enter the next portion of the dialing sequence TELEPHONE OPERATIONS Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number If you re sending a fax automatically and the line is busy the machine
76. er ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your machine Press Features 1 0 2 Press amp or 8 to select DISPLAY and press Enter Yes If the name was not received it will not be displayed Press E or 8 to scroll through the Caller ID memory to select the Caller ID you want to view and press EEnterYes The next screen shows the caller s telephone number and the date and time of the call Press E or to return to the Caller ID listing OR Press to exit RECEIVE SETTINGS 5 13 Clearing a Caller ID Stored in Memory For effective use of the memory it is recommended that you clear the Caller ID stored in memory by pressing CleariNo when the display shows the number or name Printing Caller ID List 1 Press Features 1 0 2 2 Press or 8 to select PRINT REPORT and press Enter Yes 3 Press GendReceive 5 14 RECEIVE SETTINGS 4 TX Settings Before You Begin n Documents must be between 5 8 and 8 5 inches wide and 3 9 and 14 1 inches long Your machine can scan an image only 8 15 inches wide regardless of how wide the paper is Make sure you insert documents face down top edge first Adjust the paper guides to fit the width of your document The ADF automatic document feeder can hold up to 30 p
77. es from wall outlets before servicing modifying or installing the equipment Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Party Pitney Bowes 100 Oakview Drive Trumbull CT 06611 TEL 800 290 7860 declares that the products Product Name 1630 comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 16 2 IMPORTANT INFORMATION ENERGY STAR Compliance Statement As an ENERGY STAR Partner Pitney Bowes Inc has determined that this product meets the ENERGY STAR guidelines for energy efficiency Groggy Important About the Interface Cable A shielded interface cable which is included with your machine should be used to ensure compliance with the limits for a Class B digital device Q Caution Changes or modifications not expressly approved by Pitney Bowes Inc could void the user s authority to operate the equipment Industry Canada Compliance Statement For Canada Only This Class B digital apparatu
78. es not remain on the scanner window Printed pages are marked at regular intervals Example of Regular Marking Markings may disappear by themselves Try copying multiple pages to clear this problem Markings may occur if the machine has not been used for a long time A possible cause is that the surface of the drum is scratched You must then replace the drum unit with a new one If the markings do not disappear it may be that the drum was marked or damaged by excessive exposure to light In this case replace the drum unit with a new one Printed pages are blurred at the center or at either edge NS Blurred Page Certain environmental conditions such as humidity high temperatures etc may cause this condition to occur Make sure the machine is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner windows with a clean soft cloth See Routine Maintenance Cleaning the Printer and Cleaning the Drum Unit on pages 17 20 and 17 21 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghost images appear on printed page B Ghost Images Adjust the print conditions by setting the Print Density function Make sure that you use paper that meets the specifications Rough surfaces or thick me
79. ette completely out of the machine 3 Fan the paper well Load paper in the paper cassette Press down on the paper to flatten it in all four corners keeping the paper level below the guide The cassette can hold up to 250 sheets of 20 lb 75g m paper 4 Slide the paper cassette into the machine until it locks into place ASSEMBLY AND CONNECTIONS 2 7 Connections Connecting the Machine Connect the handset power cord and telephone line 1 Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the machine Connect the Power Cord When you connect the power the screen will illuminate Connect the telephone line Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine Connect the other end to a modular wall jack A WARNING n n 2 8 This machine must be grounded using a three prong plug Since the machine is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line When you want to move your machine protect yourself by disconnecting the telephone line first and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug th
80. eturn the tab and snap it into the home position t Corona Wire Tab Home Position v Q Caution If the tab is not at Home position printed pages may have vertical stripes 17 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Reinstall the drum unit into the machine See Replacing the Drum Unit on page 17 25 4 Close the front cover 5 Plug in the power cord first then the telephone cord Replacing the Toner Cartridge When the toner cartridge is running low the display shows TONER LOW It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning Recycling Pitney Bowes is concerned about issues that affect our environment Properly handled all parts from our Imaging Cartridges can be recycled in some way rather than taking up additional space in our country s landfills To make this easier Pitney Bowes has set up a program to provide trouble free recycling for the 1630 Imaging Cartridges in the U S Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape Simply pack the used Cartridge in the same box that contained its replacement Seal the box with the tape apply the return label and mail back to us with your regular mail You may want to keep a copy of the label in the event you misplace the original As long as it is a clear copy the Post Office will honor the copied label A recycling program is currently under review in t
81. eturn to Step 2 to store another One Touch number OR Press to exit SETUP DIALER SETTINGS 7 1 0 0 7 2 If you need to store a pause longer than 3 5 seconds press Redial Pause two or more times Even if you lose electrical power numbers stored in memory will not be lost Storing Speed Dial Numbers You can store Speed Dial numbers so you can dial by pressing only three keys and SendReceive There are 100 Speed Dial locations Even if you lose electrical power numbers stored in memory will not be lost See Speed Dialing page 8 2 Press Features 1 6 2 Use the dial pad to enter a two digit location 00 99 and press EnterYes Enter the number up to 20 digits and press Enter Yes Use the dial pad to enter the name up to 15 characters and press Enter Yes ENTER You can use the chart on page 4 2 to help you enter letters OR Press to store the number without a name or to select the type of number FAX a fax number TEL a telephone voice number FAX TEL both fax and telephone number and press EnterYes Return to Step 2 to store another Speed Dial number OR Press to exit Even if you lose electrical power numbers stored in memory will not be lost SETUP DIALER SETTINGS oa 0 0 x Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key and SendReceive First you
82. ey as the previous character press to move the cursor to the right Special characters and symbols Press for space amp Press for cee Pel Press for EAEEICEOO NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your fax machine you should complete the steps described on pages 4 1 and 4 2 The telephone number you enter is used only for Call Back Message and Cover Sheet features SYSTEM SETUP 4 3 Setting Beep Volume You can set the beep volume to LOW HIGH or OFF The default setting is LOW When the beep volume is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of fax sending or receiving Press Features OJ 0 Press or to select your setting and press EnterYes Press Bop to exit Choosing the Handset Volume Before you begin to use the machine you must decide if you need to set the handset volume to
83. f a document A MEMORY FULL message occurs e Reduce the printer resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software e Expand the printer memory by installing optional memory TROUBLESHOOTING AND ROUTINE MAINTENANCE gt General Printing Difficulties Cont gt Windows Setup Printing Difficulties gt DOS Setup Printing Difficulties TROUBLESHOOTING AND ROUTINE MAINTENANCE Difficulty Suggestions My headers or footers appear when I view my document on the screen but do not when when I print them Most laser printers have a restricted area that will not accept print Adjust top and bottom margins in your document to allow for this When using ATM fonts some characters are missing or some characters are printed in the same place If you are using Windows 95 98 select Printer Settings from the Start menu Open properties Click Spool Setting on the Details tab Select RAW from Spool Data Format Cannot perform 2 in l printing Check that the paper size setting in the application and in the printer driver are the same Cannot print when using Adobe Illustrator Try to reduce the printing resolution I cannot print from my application software Make sure the Windows printer driver is installed and you select it in your appli
84. fax tones 1 4 fax es stand alone receiving 5 1 difficulty 17 6 erasing from memory 9 4 forwarding 9 1 9 4 polling 5 8 See also polling reducing to fit on paper 5 4 retrieving from a remote site 9 5 sending 6 1 automatic fax redial 6 2 automatic transmission 6 2 broadcasting 6 11 canceling from memory 6 4 contrast 6 8 delayed 6 10 from memory dual access 6 3 in real time 6 3 manual transmission 6 2 Mode 6 8 overseas 6 9 polling 6 13 timer for delayed sending 4 6 FAX TEL mode answering at extension phones 5 7 double ringing voice calls 5 2 F T Ring Time setting 5 2 receiving faxes 5 7 Remote Code 5 7 Ring Count setting 5 2 Telephone Answer Code 5 7 FCC notices 16 1 feature s mode 3 1 programming at a glance 3 2 Fine See resolution fixed reduction 5 4 G gray scale S 1 Groups dialing 6 11 setting up 7 3 H handset connecting 2 8 volume 4 4 hearing aid compatible 16 1 improving print quality 17 19 inserting spaces 4 3 J jack s converting wall jacks See triplex adapter EXT jack external telephone 2 9 TAM answering machine 2 9 Jobs Report 9 5 L LCD Liquid Crystal Display 3 1 location choosing 2 2 machine ID 4 2 federal regulations 4 3 machine settings 10 1 maintenance routine 17 19 manual dialing 8 1 mode 5 1 transmission 6 2 manual feed slot 2 5 memory additional 15 1 memory full 17 2 See error messages multi line connections PBX 2 13 multi purpose sheet feeder
85. fore hanging up n Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJILIC An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premise s wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful in determining the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your machine damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance If advanced notice is not practica
86. g materials that came with your machine Also follow the steps below to pack the machine so it won t be damaged 1 Remove the telephone line cord and unplug FAX from the AC outlet 2 Open the front cover 3 Remove the drum unit Caution Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 5 Close the front cover Fold down the front output bin extension Remove the telephone line cord document tray document support handset and handset cord and pack them 6 Wrap the machine in the plastic bag and place it in the original carton box with the original packing material TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 17 7 Place documents manual and printed material and the drum unit and toner cartridge assembly into the original carton as shown below 8 Close the carton and tape it shut 17 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance Q Keep your machine in optimum condition by cleaning it on a regular basis It is a good idea to clean the drum unit during this routine Avoid using thinners or other organic solvents and do not use water Cleaning the Document Scanner Unplug the telephone line and then the power cord When you reconnect these lines later connect the power cord first then the telephone line Lift the control panel c
87. he U K In Canada a Purolator slip is enclosed with each cartridge Attach the slip to the box and call the Purolator telephone number indicated on the slip for pick up of a used Cartridge We recommend that you clean the machine when you replace the toner cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 21 Toner Empty Indicator When the toner cartridge is running low the display shows TONER LOW and the Toner Empty icon on the control panel flashes on and off to indicate the toner is low a Toner Empty Icon Display Le zPitneyBowes 1630 The Toner Empty icon appears and the display shows TONER EMPTY Once this icon appears your machine will not resume printing until you install a new toner cartridge Replacing the Toner Cartridge A WARNING Just after you use the machine some internal parts of the machine will be extremely HOT So never touch the shaded parts shown in the illustration Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 17 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Q Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water 3 Unpack the new toner cartridge Place the used t
88. he dial pad you can correct a mistake Use J to back up and then type over the incorrect characters When you finish a feature the screen displays ACCEPTED If you want to exit the Feature Mode press Stop ON SCREEN PROGRAMMING 3 1 Feature Selection Table If you have a basic understanding of how to program your machine you can perform most of the programming settings without this manual To help you understand the feature selections options and settings that are found in your fax programs use the Feature Selection Table below 1 Fax Features 1 SYSTEM SETUP Feature Description Factory Set Page 1 TONE PULSE Selects dialing mode TONE 4 1 2 DATE TIME Enter date and time for LCD 4 1 display and heading on transmissions 3 MACHINE ID Program name fax number and 4 2 telephone number to appear on each transmitted page 4 BEEP VOL Adjust volume level of beeper LOW 4 4 5 SLEEP TIMER Conserve power 00 MIN 4 6 6 DELAYED SEND Sets the time of day for delayed 00 00 4 6 faxes You can accept it or enter another time 7 HANDSET VOLUME For the hearing impaired you can OFF 4 5 set the volume to the VOL AMPLIFY ON setting ona temporary or permanent basis 8 CASSETTE 2 Turn CASSETTE 2 ON if you OFF 5 3 purchased the optional Cassette 2 0 LANGUAGE Changes the local language to ENGLISH French ON SCREEN PROGRAMMING 1 Fax Features CONTINUED 2 RX SETTINGS Feature
89. his manual for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings Connections The external TAM must be plugged into the left side of the machine in the jack labeled EXT Your machine cannot work properly if you plug the TAM into a wall jack If You Subscribe to your Telephone Company s Unique Ring Service You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company s Unique Ring service have registered the unique ring pattern on your machine use that number as a fax number and set your machine s Answer mode to MANUAL If You Do NOT Subscribe to Unique Ring Service You must plug your TAM into the EXT jack of your machine If your TAM is plugged into a wall jack both your machine and the TAM will try to control the phone line See illustration on page 2 10 ASSEMBLY AND CONNECTIONS 2 9 Do not connect a TAM elsewhere on the same phone line NO Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE 2 Plug the telephone line cord from your TAM into the left side of the machine in the jack labeled EXT Make sure this cord is connected to the TAM at the TAM s telephone line jack and not its telephone set jack o Set your external TAM to four rings or less The machine s Ring Count setting does not a
90. ial your fax number When you hear the beep immediately enter your R R Passcode 0E O w As soon as you hear two short beeps use the dial pad to press 8 6 2 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press E E You cannot use and as dial numbers However if you want to store a pause press After you hear your machine beep hang up and wait Your machine calls the remote fax machine The remote fax machine prints your fax messages REMOTE FAX OPTIONS 9 5 s 9 6 Changing Fax Forwarding Number Remotely You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When you hear the beep immediately enter your R R Passcode 4 amp 8 w When you hear two short beeps enter 9 5 4 Enter the new telephone number of the remote fax machine up to 20 digits where you want your fax messages forwarded and then press You cannot use and H as dial numbers However if you want to store a pause press To retrieve the Jobs Report when you hear two short beeps use the dial pad to press 9 6 1 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press After you hear your machine beep hang up and wait Your machine calls the remote fax machine The remote fax machine prints
91. ialing service you need to change the dialing mode J D 1 Press Features 1 2 Use amp or to select dialing mode and press Enter Yes 3 Press to exit Setting Date and Time Your machine displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset the date and time All other settings remain unaffected 1 Press Features 1 1 2 2 Enter the last two digits of the year and press Enler Yes 3 Enter two digits for the month and press EnterVes ATH For example enter 09 for E September or 10 for October 4 Enter two digits for the day and press Enter Yes For example 06 5 Enter the time in 24 hour format and press EnterYes For example enter 15 25 for 3 25 PM 6 Press Stop The screen now displays the date and time you set and displays it whenever the machine is standing by SYSTEM SETUP 4 1 Setting Machine ID You can store your name fax number and telephone number to be printed on all fax pages you send See Composing Electronic Cover Sheet page 6 5 1 Press Featues 1 1 3 2 Enter your fax number up to 20 digits and press EnterYes You must enter a fax number to proceed 3 Enter your telephone number up to 20 digits and press Enter Yes If your telephone number and fax number are the same enter the same number again The number appears on Cover sh
92. in the feeder Press Features 1 3 8 Press or 8 to choose POLL TX ON and press Enter Yes Press 4 to select DOC if you want your machine to scan the printed document at the time it is polled OR Press 2 to select MEMORY Press J if you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 6 Press Send Receive If you pressed U in Step 4 the printed document remains in the document feeder until your machine is polled However you can interrupt it to send another fax Interrupting Delayed Send and Polling Transmit Jobs You can send a fax or make a copy now even if you have the machine set to send documents from the feeder later However you cannot use automatic redial or the Feature mode See Delayed Send page 6 10 and Setting Up Polling Transmit on this page Press Features 1 5 Wait 2 seconds then remove the documents that are waiting in the feeder Place the new document you want to THEERT OOCUREHT send now in the feeder Enter the new fax number for the documents you want to send now Press Send Receive After the transmission is finished place the old documents back into the feeder To restore the Delayed Send and or Polling Press Features 1 5 TX SETTINGS 6 13 6 14 TX SETTINGS Setup Dialer Settings Storing Numbers f
93. ing the True Type mode to Print as Graphics in the PRINT menu of your application software e Reduce the print resolution or reduce the complexity of your document e Expand the memory with the optional memory board NO RESPONSE BUSY The number you called does not answer or is busy Or you may have reached a number that is not connected to a fax machine Check the number and try again NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See pages 7 1 2 17 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE Error Messages Error Message Cause Action PLS CLEAN DRUM The primary corona wire of drum unit is dirty Clean the primary corona wire of drum unit See page 17 21 PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the machine Open the front cover If you see any jammed paper or other item gently pull it out then close the scanner unit If the error message remains open and close the front cover again If the machine cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XxX Please call Pitney Bowes Diagnostic Center and tell them the Machine Error number at USA 1 800 243 5556 CANADA 800 668 9194 English 800 387 0185 French UK 01279 443431 PRINTER JAM The paper is jammed in the
94. int quality even before CHANGE DRUM SOON is shown then the drum unit should be replaced You should clean the machine when you replace the drum unit See page 17 21 17 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution When removing the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water The drum unit is consumable and it is necessary to replace it periodically There are many factors that determine the actual drum life such as temperature humidity type of paper and how much toner you use for the number of pages per print job etc Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum A WARNING Just after you have used 4 the machine some internal parts of the machine are extremely HOT So please be careful Follow these steps to replace the drum unit Open the front cover Remove the old drum unit Place the drum unit on a drop cloth or disposable paper to avoid scattering toner Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly See Replacing the Toner Cartridge page 17 22 Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminiu
95. isk window appears Inwini From Diak naan fhe manuscri neelstion disk imo ths dmr selected andthe cick OK 7 Insert the floppy disk for the printer driver into drive A and click the OK button Follow the screen prompts to complete the installation If you are using Windows 3 1 or 3 11 T Insert the floppy disk for the printer driver into drive A 2 From the Program Manager click on File then Run 3 Enter A SETUP Command Line C Run Minimized SETUP FAX MACHINE WITH PC 12 5 If you are using Windows 95 98 f Click the Start button in the Task bar 2 Select Settings then Printers 3 Double click on the Add Printer wizard Add Printer Wizard This wizard will help you to install your printer quickly and easily To begin installing your printer click Next Cancel 4 Click the Next button Add Printer Wizard How is this printer attached to your computer If it is directly attached to your computer click Local Printer If it is attached to another computer click Network Printer Network printer lt Back Cancel 12 6 SETUP FAX MACHINE WITH PC 5 Select Local printer and click the Next button Add Printer Wizard is Click the manufacturer and model of your printer If your printer came with an ii installation disk click Have Disk If your printer is not listed consult your printer documentation for a compatible printer Manufact
96. ist Printed report showing your machine s settings Memory Usage Instructs the machine how to allocate the memory Mode The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo One Touch Keys On the machine s control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your fax unit to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored in One Touch and Speed Dial numbers Photo Mode A resolution setting that uses varying shades of gray for the best representation of photographs Poll The process of a fax machine calling another fax machine to retrieve waiting fax messages Print Reduction Reduces the size of incoming faxes Priority Job Temporarily places a waiting job on hold while you perform another operation Pulse A form of dialing on a telephone line R R Passcode The four digit code 159 that allows you to call and access your machine from a remote location Remote Rtrv The machine can store faxes in memory for remote retrieval Remote Activation Allows you to transfer a fax call answered at an external to the ma
97. l you will be notified as soon as possible You will be informed of your right to file a complaint with the FCC IMPORTANT INFORMATION 16 1 Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with your machine please contact the Diagnostic Center for information on service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning Pitney Bowes Diagnostic Center If you have questions regarding your 1630 or to request service call the Pitney Bowes Diagnostic Center at 1 800 243 5556 In the U S you can also fax a request for information to the Diagnostic Center at 800 824 4417 In Canada please call the Canadian Pitney Bowes Diagnostic Center at toll free 800 668 9194 English or 800 387 0185 French In the U K call 01279 443431 In Australia call your local office Important When calling please use the 1630 telephone handset or a phone within reach of the machine Why A Pitney Bowes technician can more easily assist you when reviewing the machine status and or settings A WARNING To protect against risk of electrical shock always disconnect all cabl
98. l communication interfaces all date processing functions of the product e g data comparisons sorts calculations leap year calculations etc will operate correctly across the year 2000 boundary Table of Contents INTRODUCTION eesis castes spenivesssseetees ge I PENES SE EE ars 1 1 Using This Manual 0 0cccecccececeeeeeesceeeeceeecereeeesaeeaeeeeeeereeneenaees 1 1 Finding Mrotmation wssssecedsssapcoseeecceeredesscviavtstoceeeeesescvees EErEE 1 1 Control Panel Overview seeseeseeeeeeeisrerrrerisrsrrrrrisrertrrrisrernrerrers 1 2 About Your Machines 3 5 s c css 4 scesdscssinescessstuestsvapsnessessscnesssnepsnass 1 4 Fax Tones and Handshake cecesccesseeeeeeeeeneeeeeeeeeeeeeeeeeneeeaes 1 4 ECM Error Correction Mode ccccccscccssecessceeseceeeeeseeesseeseees 1 4 2 ASSEMBLY AND CONNECTIONS eect eee teeter tees 2 1 Packing List ce ec cecescescceeceneceseeeaeeeceeaeeeeeeseecaeeeaeeeeeeaeenneeeeeaes 2 1 Choosing A Location ceon ae E 2 2 ASSemDl y renr errar E EEE 2 3 Installing the Drum Unit Assembly with Toner Cartridge 2 3 Attach the Tray S issos cee irae ani E a Erna E EIERE ia 2 4 Manual Feed Slot c c scciscccunsesteecnesestivessessstencsepeneenabevons cooneetenes 2 4 PPD OT oof AE T bn gues E EE T 2 5 Acceptable Paper isss EN E EEE ENE 2 5 Paper Capacity of Paper Cassette ssssssisiissisiosssricreniss 2 5 Paper Specification for the Cassette 0 00 eee eeeeee
99. lank See One Touch and Speed Dialing pages 8 1 8 2 The cover sheet indicates your Machine ID and the number of pages you re sending If you have Cover Sheet Setup set to ON the number of pages remains blank Features 4 See Setting Machine ID page 4 2 You can select a comment to include on your cover sheet 1 COMMENT Za URGENT 4 COHFIDEHTIAL Instead of using one of the comments above you can enter up to two customized messages each 27 characters long Use the chart on page 4 2 to help enter characters See Composing Your Own Comments page 6 6 2 0USER OEFTMEDS Most of the TX SETTINGS features are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover sheet and cover sheet comments in advance the Cover Sheet Setup and Cover Sheet Message features change the default settings TX SETTINGS 6 5 ab oD Composing Your Own Comments You can set up two custom comments Press Features 1 3 2 2 COUER MESSAGE Use or 9 to choose position 5 or 6 for your customized comment and press nter Yes Use the dial pad to enter your ACCEPTED customized comment and press Enter Yes See Entering Text page 4 2 Press UJif you want to select additional OTI SETTINGS settings The display returns to the l YES Z H TX SETTINGS menu OR Press 2 to exit Cover Sheet for Next Fax Only Make sure the Machine ID is
100. le memory will vary with the types of jobs in memory and the number of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer See Setting Up Groups for Broadcasting page 7 3 Although the easiest way to broadcast is to press Group keys you can include One Touch Speed Dial and manually dialed numbers in the same broadcast You must press between each of these locations Use the Alpha Directory to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results To stop the broadcasting in progress press Bo The LCD display asks if you want to cancel all locations or the location that is being sent Enter the long dialing sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call become limited If the line is busy or for some other reasons a connection could not be made while broadcasting the machine will redial the number automatically If the memory is full press to abort the job or press to send the portion that is in the memory if more than one page has been scanned TX SETTINGS 6 11 T Insert the document into the feeder N Enter a number using One Touch Speed Dial Group number Tel index or the dial pad Example Group number Press Bro
101. lected in Ring Count You can let the machine pick up and detect if it s a fax or voice call If it s a fax call the machine prints the fax If it s a voice call the machine signals you with a double ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the double ringing the machine continues ringing for the set time RECEIVE SETTINGS on a O EXT TEL RX When you use this feature you don t have to press when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset and your machine does the rest Selecting ON allows the machine to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SEMI lets the machine receive the call only if you ve answered it at the machine Selecting OFF means you ll have to activate the machine yourself by pressing GendReceive OR by pressing if you are not at the machine If you ve set this feature to ON but your machine doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code C At the machine lift the handset and press SendReceive See Operation from External or Extension Telephones and For Fax Telephone Mode Only
102. m bag and discard it according to local regulations TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 25 5 Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page 17 22 6 Reinstall the new drum unit keeping the front cover open Press Clear No 8 Press 1 and when the display shows ACCEPTED and close the front cover Q Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water N 17 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE Specifications Fax Specifications Compatibility Coding System Modem Speed Document Input Width Document Input Length Printing Width Scanning Width Paper Size Multi purpose Paper Cassette Gray Scale Polling Types Contrast Control Mode e Horizontal e Vertical One Touch Keys Speed Dial Automatic Redial Speaker Type Auto Answer Communication Source ITU T Group 3 MH MR MMR JBIG 33600 2400 bps Automatic Fallback 5 8 inches to 8 5 inches 148 mm to 216 mm 3 9 inches to 14 1 inches 100 mm to 360 mm 8 2 inches 208 mm 8 15 inches 207 mm Letter Legal A4 250 sheets 20 lbs 64 levels Standard or Sequential Automatic Super Light Super Dark manual setting Standard Fine Extrafine 203dot inch Standard 98dot inch Fine Photo 196dot inch Extrafine 39 Idot inch 32 100 stations 3 times at 5 minute intervals Monitor 0 1 2 3 or 4 rings Public switch
103. mark and FX 80 and FX 850 are trademarks of Seiko Epson Corporation Hewlett Packard is a registered trademark and HP LaserJet II IIP and IID are trademarks of Hewlett Packard Company IBM IBM PC and Proprinter are registered trademarks of International Business Machines Corporation All other terms and brand and product names mentioned in this manual are registered trademarks of their respective companies 16 6 IMPORTANT INFORMATION Fz Troubleshooting Error Messages Troubleshooting and Routine Maintenance You may occasionally encounter a difficulty with your machine or telephone line If this happens your machine often identifies the problem and displays an error message The list below explains the most common error messages You can correct most problems by yourself Error Messages Error Message Cause Action CHANGE DRUM SOON The drum unit is near the end of its life Use the drum unit until you have a print quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and press Clear No 2 Press to reset CHECK PAPER CHECK PAPER 1 CHECK PAPER 2 The machine is out of paper or paper is not properly loaded in the paper cassette Refill the paper or remove the paper and load it again COMM ERROR A poor quality phone line caused communications error Try the call again CONNECTION FAIL You tried t
104. mory will not be lost See Broadcasting page 6 11 SETUP DIALER SETTINGS 7 3 7 4 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either Press U1 to change the number or press 2 to exit without changing it Enter a new number and press nierYes n If you want to erase the number press when the cursor is to the left of the digits n If you want to change a digit use or BJ to position the cursor under the digit you want to change then type over it Follow the directions from Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers SETUP DIALER SETTINGS 8 Telephone Operations Dialing Options A You can send faxes or make telephone calls by dialing manually or by using Directory Search One Touch or Speed Dial memory Manual Dialing Manual dialing is simply pressing all of the digits of the phone number Pick up the handset OR Press Manual Telephone Fax When you hear a dial tone dial the call using the dial pad If you pressed to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset To hang up replace the handset One Touch Dialing Pick up the handset OR Press Manual Telephone Fax
105. n plug and the main socket where the plug is connected 16 4 IMPORTANT INFORMATION 14 Unplug this product from the wall outlet and refer servicing to the Diagnostic Center under the following conditions A When the power cord is damaged or frayed B If liquid has been spilled into the product C If the product has been exposed to rain or water D If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged F If the product exhibits a distinct change in performance indicating a need for service 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to the Pitney Bowes Diagnostic Center USA 1 800 243 5556 voice From within Canada 1 800 668 9194 English 1 800 387 0185 French UK 01279 44343 1 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector 17 When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to
106. nditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Make sure nothing blocks the flow of air from the fan on the sides of the machine Do not connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the unit s memory Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING n n 2 2 Never install telephone wiring during a lightning storm We recommend that this product be used with a surge protection device to protect the product against lightning storms Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak For PLUGGABLE EQUIPMENT the socket outlet should be installed near the equipment and
107. ndset 4 4 amplify 4 5 ring 4 5 speaker 4 5 INDEX l 5 INDEX Remote Retrieval Passcode Card from your machine carrying the Remote Retrieval Passcode Card printed below will serve as a wallet or organizer Keeping it handy will help you If you plan to receive fax messages while away convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit your derive the full benefit of your machine s forwarding paging and remote retrieval features Fold ha Q dn suey 9 USTU no UIYM IUU INOK Jasar 0 0 6 ssd G D E saa puewuos e 194U9 sdaaq uoys 7 1933Y Y NOLWH3dQ SLOWS 1X3 Sa8BSSIUl ON sdaaq ON s asessaut xey daaq Suor T e ssaud yA PAAtoal SaSessaUl JO Spury ay speUsis auTYoeU 104 amp z ssaud auoydapaLxed TAI XVA a 6ST spoosseg eaonay Nowy nox C ssaid Tv 40f ays 19u Ayoyerpoumut sdoog pue slomsue ouryoeur nok UAM Z 8 6 ssd QUO Yono SuIsn sUTYoRUL xey e WO JaquINU xez MOA erq p SOOT Y3MSNY F9NVHI po SSed ajowsay Huisp sadessaut oy sdaaq on s asessaut xey daaq suo q Dejs LO JGOISSV A MENTES EIE SNAYL ONUAIIOSY NAHI S Fold gt Fold Lx af Changing Remote Retrieval Passcode Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded 1 Press Features 1 8 3 and press To retrieve a Jobs Report 2 Enter a three digit number f
108. new number to simulate a dedicated fax line View Del Job You can check which jobs are waiting in memory and cancel jobs individually Voice Request Allows you send a fax and then speak with the other party at the end of transmission G 4 GLOSSARY SUPPLY ORDERING PITNEY BOWES OFFICE SYSTEMS Imaging Cartridge Order Form To order a replacement Cartridge by phone call 1 800 462 6797 To fax your order call 1 800 832 1869 Customer Name and Address Ship to Bill to Attention Attention Phone No Phone No Customer Account No P O No if required Facsimile Model No Serial No Quantity Required SUPPLY ORDERING H 1 H 2 SUPPLY ORDERING Index A access codes storing 8 2 ADF automatic document feeder 6 1 answer mode 5 1 FAX 5 1 FAX TEL 5 1 See also FAX TEL mode MANUAL 5 1 TAM external 2 9 5 1 answering machine See TAM assembly 2 3 document tray 2 4 document wire 2 4 drum unit assembly 2 3 grounded 3 prong plug 2 8 handset 2 8 loading paper 2 7 telephone line cord 2 8 toner cartridge 2 3 automatic dialing 8 1 fax receive 5 1 fax redial 6 2 transmission 6 2 beeper 4 4 bi directional parallel cable 12 2 broadcasting 6 11 setting up groups for 7 3 C Call Back message 6 9 print sample 6 10 Caller ID 5 13 canceling fax forwarding 9 1 9 4 9 6 fax jobs in memory 5 10 jobs awaiting redial 6 4 paging 9 4 cleaning
109. nt on face up in the manual feed slot 1 Align the paper at the center of the manual feed slot and insert it all the way 2 Adjust the paper guides to the width of the paper Loading More than One Sheet of Paper 1 Open the Setup dialog box of the Windows printer driver and select Manual Feed in the Paper Source section Follow Steps 1 and 2 above to load the first page The machine starts printing automatically 2 After the first page is printed the screen displays Insert the next sheet of paper to resume printing 3 Repeat Steps 1 and 2 until you have finished printing If you do not select Manual Feed and insert a page in the manual feed slot the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette 14 4 USING FAX MACHINE AS A PRINTER Printing on Thicker Paper and Card Stock When the rear cover is lifted up the machine has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you want to print on thicker paper or card stock Select manual feed mode in the printer driver Send the print data as usual Lift up the rear cover at the rear of the machine Adjust the manual feed paper guides to the width of the paper you re using Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into p
110. numbers 10 1 proof fax was sent 10 2 types of 10 1 resolution fax standard Fine Extra Fine Photo S 1 multiple 6 12 printing S 2 ring volume 4 5 rings setting number of 5 2 roll over phone lines 2 11 S safety instructions 16 4 scanner cleaning 17 19 sending faxes See fax es stand alone if you are having difficulty 17 7 sending to groups See broadcasting setup assembly See assembly date and time 4 1 shipping the machine 17 17 simultaneous printing fax 14 6 Sleep Mode 4 6 speaker volume 4 5 Speed Dial changing 7 4 dialing 8 2 storing 7 2 Standard See resolution suggestions See troubleshooting supplies H 1 TAM telephone answering machine external answer mode 5 1 connecting 2 9 recording outgoing message 2 10 Telephone Answer Code 5 7 telephone external 2 9 text entering 4 2 timer 4 6 toner cartridge installing 2 3 replacing 17 21 toner saver 5 6 Transmission Verification 10 2 transparencies 2 4 triplex adapter 2 11 troubleshooting document jam 17 4 error messages on LCD 17 1 if you are having difficulty 17 9 incoming calls 17 8 paper handling 17 10 phone line connections 17 7 printer difficulties 17 9 printing or receiving faxes 17 6 sending faxes 17 7 Windows setup printing 17 9 machine 17 1 software 17 13 two line phone system 2 11 2 12 converting wall jacks 2 11 U Unique Ring 5 11 V voice calls FAX TEL double ring 5 2 Voice Request 6 9 volume setting beep 4 4 ha
111. o poll a fax machine that is not in Polled Waiting mode Verify the other party s polling setup COOLING DOWN The temperature of the drum unit or toner cartridge is too hot The machine will pause its current print job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN You must wait and allow the machine to resume printing when it is ready COVER OPEN The front cover was not completely closed Close the front cover for the drum unit DISCONNECTED The other party or other party s fax machine terminated the call Try to fax or receive again or call the other party to see what happened TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 1 Error Messages Error Message Cause Action DOCUMENT JAM Documents were not inserted fed properly or document was too long Do not pull paper out until you see page 17 5 MACHINE ERROR XX Machine has a mechanical problem Turn the power off Then call Pitney Bowes Diagnostic Center at USA 1 800 243 5556 CANADA 800 668 9194 English 800 387 0185 French UK 01279 443431 MEMORY FULL Machine memory capacity has been exceeded e Unplug the fax machine and plug it back in Data remaining in the memory of the fax machine will be deleted e If you have installed the Windows driver try again after sett
112. oner cartridge into the aluminum bag and discard it according to local regulations Caution n Wait to unpack the toner cartridge until immediately before you install it into the machine If a toner cartridge is left unpacked for a long period of time the toner life is shortened n You can use only a genuine toner cartridge which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your machine s warranty 4 Gently rock the toner cartidge from side to side five or six times to distribute the toner evenly inside the cartridge 5 Remove the protective cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 23 6 Install the new toner cartridge into the drum unit until it clicks into place Drum Unit 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the home position before reinstalling the drum unit assembly 8 Reinstall the drum unit and close the front cover Replacing the Drum Unit The machine uses a drum unit to create print images on paper If the screen displays CHANGE DRUM SOON the drum unit is near the end of its life and it is time to purchase a new one Even if the display shows CHANGE DRUM SOON you may be able to continue printing without having to replace the drum unit for a while However if there is a noticeable deterioration in the output pr
113. ones before sending the fax Insert the document face down in the feeder Pick up the handset and listen for a dial tone OR Press and listen for a dial tone Enter the fax number you want to call you can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call from the Tel index See One Touch Dialing page 8 1 When you hear the fax tone press SendReceive If you re using the handset hang up Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset or press Manual Telephone Fax Insert the document face down in the feeder Enter the fax number using One Touch Speed Dial Tel index or the dial pad See Speed Dialing page 8 2 Press Send Receive Manual and Automatic Fax Redial lf you re sending a fax manually and the line is busy after you disconnect the call press to retry the number If you re sending a fax automatically and the line is busy the machine will redial automatically up to three times at 5 minute intervals TX SETTINGS A ON a 0 0 Dual Access You can scan up to 50 documents into the fax memory even while the machine is receiving or sending another fax from memory You can set temporary settings for each fax you re scanning except Timer and Polling If you try to scan in and store a 51st fax the machine will send it immediately without storing it in memory If you get a ME
114. ontrol when it is used Press Features 1 2 6 Press or to select CASSETTE USAGE and press nterYes Press or to select AUTO CASSETTE 1 ONLY or CASSETTE 2 ONLY and press Enter Yes Press to exit RECEIVE SETTINGS 5 5 Setting the Print Density You can adjust print density making your printed documents darker or lighter 1 Press Features 1 2 7 2 Press to make print lighter or 8 to make print darker 3 Press Stop to exit Save Toner You can conserve toner using this feature When you set Save Toner to ON print appears somewhat lighter The default setting is OFF 1 Press Features 1 2 9 2 Press or to turn ON or OFF and press Enter Yes 3 Press to exit 5 6 RECEIVE SETTINGS Advanced Receiving Operations Operation from External Telephones If you answer a fax call on an external phone in the EXT jack you can make your machine take over by using the Fax Receive Code When you press the Fax Receive Code 4 the machine starts to receive a fax See Setting Ring Count page 5 2 and EXT TEL RX page 5 3 If the machine answers a voice call and double rings for you to take over use the Telephone Answer Code to take the call at an extension phone If you answer a call and no one is on the line assume you re receiving a fax At the machine s phone press SendReceive then hang up At an external phone press and wait for the phone to
115. or Easy Dialing You can set up your machine to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting of faxes Storing One Touch Dial Numbers You can store 32 fax phone numbers that you can dial by pressing one key and SendReceive To access numbers 17 to 32 hold down shift You also can store names with these numbers When you press a One Touch dial location the screen displays the name or number as the call is dialed See One Touch Dialing page 8 1 One Touch keys are not the dial pad keys They are the 16 keys numbers 01 32 located to the left of the dial pad Press Features 1 6 1 Press the One Touch key where you want to store a number The screen displays the location you selected Enter a number up to 20 digits and press Enter Yes See Changing One Touch and Speed Dial Numbers page 7 4 If you want to enter a pause in the dialing sequence for example to access an outside line press as you re entering digits Pressing enters a 3 5 second pause when the number is dialed and a dash appears on the screen Use the dial pad to enter the name up to 15 characters and press Enter Yes You can use the chart on page 4 2 to help you enter letters OR Press to store the number without a name or to select the type you want and press ErterYes FAX a fax only number TEL a telephone voice number FAX TEL both fax and telephone voice number R
116. ore than one location Call Back Message Allows you to send a fax and then leave a message for the other party to call you back Caller ID Service purchased from the Telephone Company that lets you see the number or name of the party calling you Cancel Job Cancels a programmed job like Delayed Send or Poll CNG Tones Special tones beeps sent by fax machines during automatic transmission telling the receiving machine the caller is a fax machine Communication Error or Comm Error An error during fax sending or fax receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and Joint Bi level Image export working Group JBIG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Sheet Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover sheet at the other end with pre programmed information from memory or you can print a sample cover
117. osition After the machine ejects the printed page return to Step 5 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 5 and 6 for each page to be printed When you have finished printing close the rear cover of the machine To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits USING FAX MACHINE AS A PRINTER 14 5 Simultaneous Printing Faxing Your machine can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the machine is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending continues during PC printing See Acceptable Paper page 2 5 Choosing Acceptable Paper We recommend that you test paper especially special sizes and types of paper on the machine before purchasing large quantities n Avoid feeding labels with carrier sheets exposed or your machine will be damaged n Avoid using coated paper such as vinyl coated paper n Avoid using preprinted or highly textured paper For optimum printing use a recommended type of paper especially plain paper and transparencies For more information on paper specifications consult your sales representative n Use label or transparencies that are designed for use in laser printers
118. ote Rtrv oO If you set Remote Rtrv to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval functions The screen will indicate when you have a fax stored in memory See Remote Retrieval page 9 3 Press Features 1 8 2 Press or to select ON or OFF and press Enter Yes Press Stop to exit If there are faxes in memory when you turn Remote Rtrv to OFF the screen prompts you to erase any faxes in memory If you press 1 all fax data is erased and Remote Rtrv is turned off If you press 2 data is not erased and Remote Rtrv remains on REMOTE FAX OPTIONS Changing R R Passcode Enter your R R Passcode when the machine picks up your call so you can access features remotely The passcode is preset to 1 5 9 but you can change this The cannot be changed Press Features 1 8 3 Enter a three digit number from 000 to 999 and press EnterYes Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code 3 Press to exit Remote Retrieval oOo oi You can call your machine from any fax machine using touch tone and use a R R Passcode and other button presses to retrieve fax messages Cut out the R R Passcode on the last page and keep it in your wallet as an aid Using R R Passcode Dial your fax number from a fax machine using touch tone See Changing R R Passcode on this page
119. over Clean the white bar and glass cover under the white bar Moisten a small clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar Cleaning the Printer Caution Do not use isopropyl alcohol to remove dirt from the control panel It may crack the panel Do not use isopropyl alcohol to clean the scanner window Do not touch the scanner window with your finger The drum unit contains toner so handle it carefully If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water Open the front cover Remove the drum unit assembly TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 19 A WARNING Just after you have used the machine some internal parts of the machine are extremely HOT When you open the front cover of the machine never touch the shaded parts as shown in the diagram below gt nor 3 Gently clean the scanner window by wiping with a clean soft dry cloth Do not use isoproply alcohol l At Ss SSS aie a aa Lek l Scanner Window Cleaning the Drum Unit We recommend placing the drum unit on a drop cloth or large disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 R
120. pecifications Interface Connector Printer Side Pin Assignment 17 1 x 17 4 x 12 7 inches 435 x 442 x 323 mm Amphenol FCN 685J036 L X or equivalent A shielded cable should be used Pin No Signal Direction Pin No Signal Direction 1 DATA STROBE Input 19 OV S G 2 DATA 1 Input 20 OV S G 3 DTAT 2 Input 21 OV S G 4 DATA 3 Input 22 OV S G 5 DATA 4 Input 23 OV S G 6 DATA 5 Input 24 OV S G 7 DATA 6 Input 25 OV S G 8 DATA 7 Input 26 OV S G 9 DATA 8 Input 27 OV S G 10 ACKNLG Output 28 OV S G 11 BUSY Output 29 OV S G 12 PE Output 30 OV S G 13 SLCT Output 31 INPUT PRIME Input 14 AUTO FEED Input 32 FAULT Output 15 N C 33 N C 16 OV S G 34 N C 17 OV S G 35 N C 18 5V 36 SLCT IN Input SPECIFICATIONS s 3 Resident Fonts The following bitmapped fonts are resident in the machine Brougham 10 12 point upright normal Brougham 12 10 point upright normal Letter Gothic 16 66 8 5 point upright normal Portrait and Landscape are available for the above Symbol Sets Character Sets HP mode e ISO14 JIS ASCII Roman 8 e ISO57 Chinese e ISO Latin 1 e ISO11 Swedish ECMA 94 e HP Spanish e ISO60 Norwegian 1 e ISO17 Spanish e ISO61 Norwegian 2 e ISO10 Swedish e ISO4 UK e ISO16 Portuguese e ISO25 French e ISO84 Portuguese ISO69 French e ISO85 Spanish e HP German e PC 8 e ISO21 German e PC 8 D N e ISO15 Italian e PC 8 Turkish e ISO6 AS
121. pply gt Record the outgoing message See below Set the Answer Mode to TAM by pressing until both Fax and Fax Telephone lights are on oa Recording Outgoing Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds See EXT TEL RX page 5 3 o End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 5 1 and Start We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving then you must rerecord the OGM to include it 2 10 ASSEMBLY AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do no
122. r Bi Directional Communication FEET OI 5 csnsedecseedetekeaessinceutedetavseneevinsssvetsisentn N EE REENE 17 13 EPSON ActionLaser 1100 1400 ossee 17 14 HP LaserJet series II IID HP HP M MID or IIIP 17 14 HP Laserlet 4 PIUS von cecs coves nssss trosesxte See saee Dario cease ee 17 15 NEC SuperScript 610 660 siseses 17 15 Lexmark WinWriter 200 00 eceeceeeeeeeseeeteeeceeeeeeeeeeeneees 17 15 Packing and Shipping the Machine 0 0 0 eee ceeeeeeeereereeteeeeee 17 17 Routine Maintenance 2000 0 ee cceeceeeeceeeeneeeeeeseeeaeeaeeeeeeneeenees 17 19 Cleaning the Document Scanner occ ceeseeeeeeeeeees 17 19 Cleaning th Printet serii Geari perti Erein areri E EPa E irt 17 19 Cleaning the Drum Unit sississerisiseserieirerisrreisiiisersioirses 17 20 Replacing the Toner Cartridge 0 0 eee cesses ceeeeeeneeeeeeeens 17 21 Toner Empty Indicator 1 0 ccccseseccenssenccvennesscncsteosiesesness 17 22 Replacing the Toner Cartridge oo cece ceeeeseceeeeeneceeeeeees 17 22 Replacing the Drum Unit 0 esnia 17 24 SPECIFICATIONS iano nosir rE i S 1 Fax Specifications isione a a RS S 1 Printer SpecificatiOnS ureei kea noaee NEKT E S 2 Electrical and Environment ccccceeeceseecseeeseeseeeeceeeeeeeeeneeeaes S 3 Parallel Interface Specifications ce eeeeseeeseeseceeeeeeseeneeees S 3 Resident FOnts oc s c cscccsseveedesseseensnevsntesteccsht ieii S 4 Symbol Sets Character Sets sccccscsyecscssssvserecsevgecstsvisnoedecsavsce
123. r in a built in wall unit or cabinet without ventilation 7 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company 8 Use only the power cord supplied with this machine 9 This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug by using an adapter 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating The total of all products plugged into the wall outlet must not exceed 15 amperes USA only 12 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product 13 This product has no ON OFF switch In case the main power to the machine must be disconnected quickly it is very important that you have easy access to the mai
124. rary noise or static on the phone line Try sending the fax again If the problem continues call the Telephone Company to check your phone line When the receiving party says the picture is not clear Sometimes the resolution mode you chose when you sent your fax may not have been appropriate Send the fax again but try using the FINE or EXTRAFINE mode Also your machine s scanner may be dirty so try cleaning it See page 17 20 When the receiving says vertical streaks appear on the faxes they receive Your machine s scanner may be dirty or theparty receiving party s print head may be dirty Clean your scanner see page 17 20 and make a copy to check if the receive problem was caused by your machine 17 7 gt Handling Incoming Calls gt Copy Quality Difficulties gt General Printing Difficulties 17 8 Difficulty Suggestions Double ring in Fax Telephone Mode The machine knows the incoming call is not a fax so it is signaling you to answer the telephone call Pick up the machine s handset or answer from an extension or external phone and press your machine s Telephone Answer Code default setting is 51 Transferring a fax call to the machine If you answered at the machine press and hang up immediately If you answered at an external phone press your machine s RR Passcode default setting is 51 When your machine answers hang up Vertical streaks appe
125. rens erne carves 14 1 Popular Printer Emulation Support cece eeeeeeeereeees 14 1 Bi directional Parallel Interface 0 eects eeeeeeeeneeees 14 1 Enhanced Memory Management ceccesseeeceeeeeeeneeeeseeeees 14 1 Printing From Your PC 000 00 cccccecceecesecceeeeeeeeeeeeneeeneeeeeeeeeneeeaeeeas 14 2 Multi purpose Paper Cassette wo cece cseeseeeeeseeneeeeaeens 14 2 Two Sided Printing Manual Duplexing 0 eee 14 2 Front Output Bites scocissiestecceteescinspsgeives cee E EERE eens 14 3 Manu l Feed Slot efsssccssayss echertzse sete vissppeneptvsnatertedesteenaeteeatesy 14 3 Loading One Sheet of Paper cece cece eeeseeeeeeeteees 14 4 Loading More than One Sheet of Paper 0 eee 14 4 Printing on Thicker Paper and Card Stock oe 14 5 Simultaneous Printing Faxing 00 0 0 eee eerren 14 6 Choosing Acceptable Paper sssssisisiiniesiieiiisiriss 14 6 Printing the Internal Font Listir aeS 14 7 Printing the Print Configuration List cee ceeeeeeeeeeeees 14 7 Restoring Factory Default Settings 0 eee eeeeeeeeeeeees 14 7 Printing PC Data in Hexadecimal ssscccriscccianicnsiasie 14 7 OPTIONAL ACCESSORIES 00 eeeteeeeneeeeeees 15 1 Additional Memory for Faxing 0 c ccccecceeeteeeteeseeeeeceeeeneenes 15 1 Paper Cassette 2 Option cceececccecceeeecneeeseeseeeeeeeeecneeeneenee 15 2 IMPORTANT INFORMATION 00 ee eeeseeeeneeneeeeeaeens 16 1 Standard Telephone and FCC Notices For 120V Models Only
126. rom 000 to 999 to check the new number after two short beeps The cannot be changed press 9 6 1 Enter the number of the remote fax machine and press 3 Press EnlerVes f Turn Remote Retrieval on pres 6 4 Press to exit Turn Remote Retrieval off pres 7 RETRIEVE A FAx Remote Commands Press 6 CHANGE PacinG Fax FORWARDING SETTING then to Print a Jobs Report press 1 Press 9 5 then enter the number of remote fax machine and press then to Turn feature off press E After the beep hang up and wait Select Fax Forwarding press a leve i D pen B Ei ii i Select Paging press en enter the number of remote fax machine and press ging p After the beep hang up and wait Erase all fax messages press e Bie te Ge Nw ee gD Sty fete eS ee rt ge rey we et wl dy oo amd PN Oe Ge pt lps Om oe Quick REFERENCE GUIDE For complete instructions about all the features and functions of your machine be sure to read your Operators Guide SENDING FAXES Automatic Transmission 1 Insert the document face down in the feeder 2 Enter the fax number using One Touch Speed Dial Tel index or the dial pad 3 Press Stari Sending a Cover Page 1 Insert the document in the feeder 2 Press Feature 1 3 1 3 When NEXT FAX ONLY appears press set 4 Press 4 or gt to select ON or OFF and press set 5 Press 4 or gt to select a comment and press set Enter two digits to indicate the num
127. rom the electrical outlet before connecting the parallel interface cable Also make sure the PC is turned off and unplugged from the electrical power before you connect the interface cable 2 Connect the parallel interface cable to the parallel interface port of the machine and secure the connection with the wire clips 3 Connect the interface cable to the printer port of the PC and secure with the two screws For the location of your computer s parallel printer port see the User s Guide for your PC 4 Before plugging in your PC and turning it on plug in the electrical cord of the machine If you are using Windows 95 after you connect machine to PC You may see New Hardware Found Pitney Bowes 1630 during startup You can select Do not install a driver Windows will not prompt you again and click OK so Windows will not display this dialog box again OR If you see Update Device Driver Wizard click Next to bypass the Windows Plug and Play Printer Driver screens followed by Finish If you are using Windows 98 you may see the Add New Hardware Wizard during startup follow the instructions from the installer then click Next Click Finish when it appears on the screen 12 2 SETUP FAX MACHINE WITH PC Installing Printer Driver If you are using Windows NT Workstation Version 4 0 F Click the Start button in the Taskbar 2 Select Settings then Printers 3 Doubl
128. s Description Factory Set Page 1 RING COUNT 2 F T RING TIME 3 EXT TEL RX 4 REMOTE CODE 5 RX REDUCE 6 PAPER 7 PRINT DENSITY POLL RX 9 SAVE TONER Number of rings before machine answers in FAX or FAX TEL mode Sets the time for double ring in FAX TEL mode Receive fax messages without pressing the Start key Enter code to activate or deactivate machine from a remote location Reduces size of image If the optional cassette 2 is attached you can select the reduction ratio for each cassette Selects size of paper for fax receiving If the optional cassette 2 is attached you can select the size of paper for each cassette and choose the cassette you wish to use first Make prints darker or lighter Turns Polling Receive ON or OFF Increases life of toner cartridge 04 20 SEC ON ON 51 51 AUTO OFF OFF 5 2 5 2 5 3 5 7 5 4 5 5 5 6 5 9 5 6 ON SCREEN PROGRAMMING 3 3 1 Fax Features CONTINUED 3 TX SETTINGS Feature Description Factory Set Page 1 COVER SHEET Automatically sends the cover OFF 6 6 7 page you programmed 2 COVER MESSAGE Program customized message for 6 6 fax cover sheet 3 CONTRAST Change lightness or darkness of a AUTO 6 8 fax you are sending 4 MODE Allows you to change resolutions STANDARD 6 12 page by page 5 OVERSEAS MODE Adjusts for sometimes difficult OFF
129. s S 4 GLOSSARY iire enere oa AEEA EREE ENER ENA S G 1 SUPPLY ORDERING eeeeesssseererrssrsrererssisrerrresiseresrssesereseseeee H 1 INDEX creu a E ER EE R EEES I 1 TABLE OF CONTENTS Chap0ta5 dig p65 Introduction Using This Manual Thank you for purchasing a fax machine This machine has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use your machine to its fullest potential by taking a few minutes to read this manual Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or function by checking the Index in the back of this manual Also throughout this manual you ll see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses INTRODUCTION 1 1 1 3 8 00 3 48 PM Control Panel Overview Toner Empty Icon The Toner icon flashes on and off when toner is low so you ll know to order another toner cartridge You will be able to print until the indicator stays on Liquid Crystal Display LCD Displays messages to help you set up and operate your machine Programming Keys Feature Lets you access the feature and programming mode Left Arrow gt Right Arrow Moves the LCD cursor to
130. s complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme la norme NMB 003 du Canada Laser Safety For 110 120V Models Only This equipment is certified as a Class I laser product under the U S Department of Health and Human Services DHHS Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968 This means that the equipment does not produce hazardous laser radiation Since radiation emitted inside the equipment is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation IMPORTANT INFORMATION 16 3 Important Safety Instructions Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product BOND Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning 5 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 6 Slots and openings in the cabinet and the back or bottom are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface near or over a radiator or heater o
131. set up See page 4 2 This feature does not work without the Machine ID You can set the fax to send a cover sheet with a particular document This cover sheet will include the number of pages in your document Insert the document in the feeder Press Features 1 3 1 When the screen displays NEXT FAX ONLY press ErterYes Press or to select ON or OFF and press Enter Yes Press or to select one of the standard or custom comments and press Enter Yes Enter two digits to indicate the number of pages you are sending and press Enter Yes Enter 0 0 to leave the number of pages blank If you make a mistake press to back up and reenter the number of pages Press U if you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 8 Enter the fax number you re calling Press Send Receive TX SETTINGS Always Send Cover Sheet Make sure Machine ID is set up This feature does not work without the Machine ID See Setting Machine ID page 4 2 You can set the machine to send a cover sheet whenever you send a fax The number of pages in your fax is not included when you use this setting Press Features 1 8 1 Press or to select COVER SHEET ON and press EnterYes If you selected ON press or to select one of the standard or custom comments and pre
132. smission page 6 12 Standard Suitable for most typed documents Fine Good for small print transmits a little slower than standard resolution Extra Fine Good for small print or artwork transmits slower than fine resolution Photo Use when document has varying shades of gray slowest transmission time Canceling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop Eject the document by pressing 6p again TX SETTINGS Advanced Sending Operations BRE HBRERE HR HERR BR RRR RRR RRR RRR eR eR RR eRe eee eee ee eee eee Overseas Mode After you send a fax using this feature the feature turns itself off T Insert document 2 Press Features 1 3 5 P i5 MODE For the MFC press Features 1 3 5 3 Press or to select ON or OFF and press EnierVes 4 Press UJif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 5 5 Enter the fax number you re calling 6 Press Send Receive Voice Request You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your machine will ring Lift the handset to speak If the other party does not answer the Voice Request
133. ss Enter Yes Press Jif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Sheet If you prefer using a printed cover sheet that you can write on you can print the sample page and attach it to your fax Press Features 1 3 7 Press or to select PRINT SAMPLE and press EnterYes Press Send Receive Your machine prints a copy of your cover page z2 COVER SHEET 2S3 TO FROM FARE TELE PAGEDS TO FOLLOW COMMENT TX SETTINGS 6 7 BOND Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document Insert the document face down in the feeder Press Features 1 3 3 Use 6 or 8 to select AUTO S LIGHT or S DARK and press Enter Yes Press UJif you want to select additional settings The display returns to the TX SETTINGS menu OR Press 2 if you are finished choosing settings and go to step 5 Enter a fax number and press Send Receive to send a fax Mode When you have a document in the feeder you can use the key to change the default setting Press continuously until you see the lights change to the setting you want For standard turn Fine amp Extra Fine lights off For Photo turn them both on See Multiple Resolution Tran
134. st full page 600 dpi graphic and text data including larger fonts USING FAX MACHINE AS A PRINTER 14 1 Printing From Your PC Multi purpose Paper Cassette The machine s multi purpose paper cassette can be adjusted to feed many sizes of paper letter legal A4 B5 and A5 plain paper When the machine receives print data from your computer it loads paper from the paper cassette Select the print command from your PC Your PC sends a print command and data to the machine The machine displays the date and time and RECEIVING DATA If there are more pages the machine begins to print the next page automatically When printing is finished it returns to online status You may select the proper paper source paper size and page orientation in your application software If your application software does not support your custom paper size select the next larger paper size Then adjust the print area by changing the right and left margins in your application software See Acceptable Paper page 2 5 Use the manual feed slot for labels transparencies card stock thicker paper or envelopes Two Sided Printing Manual Duplexing The supplied printer drivers for Windows 3 1x 95 98 and Windows NT Workstation Version 4 0 enable manual duplex printing For more information see the Help screen for the printer driver Please select LPT1 on the printer driver The machine prints all the even numbered pages on one si
135. t between the printer and the PC Our machines have a bi directional parallel port function Since Windows 3 1x does not support bi directional communication on the parallel port each peripheral vendor has developed and supplied a bi directional device driver which will be installed into Windows 3 1x If you install two or more different bi directional device drivers into Windows they may conflict with each other and cause problems Please make sure you have installed the printer driver by executing SETUP EXE from your diskette drive following the instructions on the diskette label The bi directional communication may be disabled when the driver is installed from the Add menu in Printers of the Control Panel Please restart Windows Remove the conflicting situation caused by one of the following printer drivers Review the following sections that apply to any additional printer drivers you may have installed into your Windows software TROUBLESHOOTING AND ROUTINE MAINTENANCE 17 13 HP LaserJet series II IID IP HP III HID IIP or IV Plus NEC SuperScript 610 660 EPSON ActionLaser 1100 1400 LexMark WinWriter 200 EPSON ActionLaser 1100 1400 Please remove the EPSON Action Laser 1100 1400 driver by running the EPDELETE EXE file in the Windows Printer Driver for these models HP LaserJet series II IID IIP IIP Il IID or IIP If Microsoft Windows Printing System is used for the above models you must mo
136. t put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to 1t The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter
137. the Jobs Report showing the new forwarding number Check the forwarding number If the forwarding number is incorrect return to Step and reset it REMOTE FAX OPTIONS Settings and Activity i l L Printing Reports You can print the following lists and reports To Print a Report Press Features 1 7 Choose if you would like a Job Status Report printed after every fax you send Journal lists information about the last 50 incoming and outgoing faxes TX means Transmit RX means Receive Lists names and numbers stored in One Touch and Speed Dial memory in numerical order DIALER DIR list above alphabetically Lists settings for SYSTEM SETUP RX SETTINGS TX SETTINGS PRINT REPORTS REMOTE FAX OPT and MISCELLANEOUS Lists summary information and amount of occupied memory Enter the number of the report you want to print For example press 4 to print the ALPHA DIR For the Journal also press or 6 to select PRINT REPORT and press Enter Yes Press Send Receive Press to exit PRINTING REPORTS 10 1 o Transmission Verification Job Status Rpt You can use the Job Status Rpt as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful When the feature is OFF the report is printed automatically only if an error occurred during transmission If the report indicates NG poor line condition send the do
138. u can turn this feature on or off To change the setting follow steps 1 to 4 above selecting ON or OFF After you re sure you ve set up Unique Ring properly and it is working you can reconnect a TAM or have Voice Mail turned back on 5 12 RECEIVE SETTINGS Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies This service provides you by means of the screen display the name or telephone number of your caller as the line rings See Printing Caller ID List page 5 14 After a few rings the screen displays the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA display means call originates outside your Caller ID service area PRIVATE CALL display means the caller has intentionally blocked transmission of information CALL PICKUP display remains on the screen when no Caller ID information was transmitted If both the name and number are received the screen displays only the name You can print a list of Caller ID information received by your machine Caller ID service varies with different carriers Call your local phone company to determine the kind of service available in your area Viewing Caller ID List Call
139. u have extension phones on the line set the Ring Count to 4 rings RECEIVE SETTINGS 5 1 5 2 Setting Ring Count The Ring Count setting determines the number of times the machine rings before it answers If you have extension phones on the same line as the machine keep the Ring Count default setting of 4 See EXT TEL RX page 5 3 and Operation from External or Extension Telephones and For FAX TEL Mode Only page 5 7 Press Features 1 2 1 Press or to select Ring Delay and press EnierYes Press or 8 to select how many times the line rings before the machine answers 00 04 and press Enter Yes If you select 00 the line doesn t ring at all Press Stop to exit Setting F T Ring Time You must determine how long the machine will notify you with its special double ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can also answer the call on any extension phone on the same phone number as the machine Press Features 1 2 2 Press or to select how long the machine will ring to alert you that you have a voice call and press Enter Yes Press to exit Now when a call comes in and the machine is set to Fax Telephone Mode all phones on this line will ring the number of times you se
140. urers Printers Set 1000 AGFA AccuSet 1000SF 2013 108 AGFA AccuSet 1000SF v52 3 AGFA AccuSet 1500 AGFA AccuSet 1500SF 2013 108 AGFA AccuSet 800 AGFA ArccuSet ANNSF v2N13 1A z Have Disk lt Back Cancel 6 Click the Have Disk button The Install From Disk windows appears Install From Disk X Insert the manufacturer s installation disk into er the drive selected and then click OK Cancel Copy manufacturer s files from ey X Browse 7 Insert the floppy disk for the printer driver into drive A and click the OK button Follow the screen prompts to complete the installation SETUP FAX MACHINE WITH PC 12 7 12 8 SETUP FAX MACHINE WITH PC For DOS Users How to Use Fax machine with Your DOS Application Software Before working with your application software that runs on DOS check that the machine s name appears in the printer selection of your application software If the machine is not listed you must install the printer driver that corresponds to HP LaserJet IIP s emulations The following table shows combinations of printer drivers and emulation mode To get the most out of this machine you should install an HP printer driver in your application software Printer driver supported in Emulation mode to be selected with your application software the remote printer console program HP LaserJet IIP HP LaserJet IIP emulation mode HP LaserJet II Auto emulation selection
141. will redial automatically up to three times at 5 minute intervals Tone Pulse If you have pulse dialing service but need to send tone signals for telephone banking for example follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset Press Digits dialed after H will send tone signals When you hang up the machine returns to pulse dialing service Searching Directory You can search for names you have stored in One Touch and Speed Dial memories Names are stored alphabetically See Storing One Touch Dial Numbers page 7 1 and Storing Speed Dial Numbers page 7 2 Press Directory Search then enter the first letter of the name you re looking for Press or to search the memory When the screen displays the name you want to call pick up the handset or press Manual Telephone Fax Press SendReceive to begin dialing If you pressed to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset When the call is over hang up TELEPHONE OPERATIONS 8 3 TELEPHONE OPERATIONS 9 Remote Fax Options Fax Forwarding Paging BRB BRE BR BR BBB BBR RP RBRB RRP RRR eRe eRe ee eee ee eee ee eee eee You cannot use Paging and Fax Forwarding at the same time You cannot use Paging and Fax Forwarding when Remote Rtrv
142. x 11 6 and the incoming fax is letter size select 100 A4 size select 93 If your paper is legal size 8 5 x 14 and the incoming fax is letter and A4 size select 100 legal size select 93 5 4 RECEIVE SETTINGS Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the size of paper you have loaded in the machine you will need to change the setting for paper size so your machine will know how to fit the incoming fax on the page You can also select the level of page reduction to fit on the paper in your machine If you purchased and attached the optional Cassette 2 you can select the paper size for each cassette Press eatues 1 2 6 E PAPER lf you have the optional Cassette 2 press or 6 to select CASSETTE 1 or CASSETTE 2 and press EnterYes Press or 8 to select LETTER LEGAL or A4 for the cassette you selected in Step 2 and press Enter Yes Press 1 to change the RX reduction setting OR Press to go to Step 6 2 Press or 8 to select AUTO 100 93 87 or 75 and press Enter Yes Press Stop to exit Setting Cassette Usage The default setting of AUTO allows your machine to choose Cassette 2 if paper is out in Cassette 1 or if incoming faxes will fit best on the paper in Cassette 2 Choose CASSETTE ONLY or CASSETTE 2 ONLY if you want to keep special paper in the other cassette and c
143. y read Choosing the Handset Volume page 4 4 before you do the following steps Press Features 1 4 7 If none of the users are hearing impaired press or to select AMPLIFY VOL OFF and press Enter Yes then go to Step 4 OR If some or all of the users are hearing impaired select AMPLIFY VOL ON and press Enter Yes If all the users are hearing impaired press or P to select PERMANENT and press OR If only some of the users are hearing impaired select TEMPORARY and press Enter Yes Press to exit Setting the Speaker Volume You can adjust the speaker volume when your machine is on Manual Telephone Fax Press Volume Q or 9 to adjust the volume level The display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Setting the Ring Volume You can adjust the ring volume when your machine is idle You can turn the ring OFF or you can select a ring volume level Press Volume or 9 to adjust the volume level With each key press the machine rings as you hear the current setting and the display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Memory Storage In the event of a power failure all settings in the SYSTEM SETUP RX SETTINGS DIALER SETTINGS and REMOTE FAX

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