Philips Digital Pocket Memo DPM 9400 User's Manual
Contents
1. eee iter ei re e e eR erre Peer ved re e PUE ERE ERR ER d 21 Linked Keywords 2 22 Example Linked Keywords Recording spoken instructions Recording spoken instructions in Overwrite mode tse Recording spoken instructions in Insert mode 1 24 Deleting spoken instructions wi 24 Transferring data between DPM and PC 2 24 Mandatory user i 8 o REM 25 DPM 9400 User Manual DPM 9400 User Manual Chapter 1 Introduction The DPM 9400 Digital Pocket Memo has been designed to offer optimum user convenience and greater efficiency for your daily work This manual provides a comprehensive overview of all the device s features and detailed instructions on how to operate the device DPM features e The DPM 9400 is a state of the art digital voice recorder for the professional user e Digital recording allows instant access to any point in the dictation and enables you to make precise deletions from sound files and to correctly place insertions e The DPM 9400 provides workflow management capabilities for easy transfer of files to the PC e 4 Position Switch for single handed operation and ease of use e User defined information Keywords and labels can be stored with the sound file e USB connection for simple data transfer between the device and the PC e Ergonomic design e High resolution LCD display with backlight e Recording of spoke2. LABEL 2 e To delete a character from a label string press the DEL Delete button briefly To discard any changes you have made and to exit the DPM menu press the DEL button for about two seconds e To insert a character into a label string press the INS OVR Insert Overwrite button e To move one character to the left press the REC Record button e To re use an already existing label without changing it confirm the label by pressing the Jog Dial for about two seconds The DPM will beep and you are required to confirm again Assigning Keywords The DPM allows you to personalize your dictations via predefined Keywords For this purpose you create a configuration file on the PC using SpeechExec Dictate For DPM 9400 this configuration file can have up to five Keywords defined to be used on the DPM Note Assigning Keywords as described below is only available if the DPM has not been configured with the Linked Keywords setting in SpeechExec Dictate Note If the DPM has been configured with the Barcode into Keywords setting you have to scan in the barcode information because this is a mandatory setting In this case you can later change the Keyword assignment manually via the DPM menu as described below 19 DPM 9400 User Manual Keywords are a combination of their usage definition and the content definitions for that usage All this information is stored in the configuration file which is transferred to the DPM On the DPM
3. SP 13 7 kbit s With this format about 312 minutes of recording time are available on a 32 MB memory card This recording format provides excellent audio quality It is recommended when the dictation sound files are used for example for speech recognition Long Play mobile LPm 9 1 kbit s This recording format provides good audio quality With this format about 468 minutes of recording time are available on a 32 MB memory card Voice activated recording Voice activated recording mode is a convenient feature for hands free dictation When voice activated recording is enabled the DPM is in Record Standby mode recording will start automatically when the input level exceeds a certain threshold i e usually when you start dictating This means that recording stops a few seconds after you stop speaking and restarts automatically when you start speaking again DPM 9400 00 To operate DPM 9400 00 in voice activated recording mode do the following 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding DPM menu section in this manual 16 DPM 9400 User Manual 2 Make sure that the 4 Position Switch is in the Stop position 3 Press the REC Record button DPM 9400 00 goes into in Record Standby mode 4 Move the 4 Position Switch to the Play position A 5 Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display
4. 4 Position Switch is in the Stop position 3 Press the DEL Delete button for at least two seconds m 5P 11 57 ES tr DEL Il e SEC An X symbol appears at the beginning and the end of the file to indicate that the sound file is marked to be deleted 4 Confirm the operation by pressing the DEL button again for at least two seconds Note To cancel any delete operation move the 4 Position Switch to any position Dictations which have been finished with the EOL End of Letter attribute cannot be deleted unless the EOL attribute is removed from the file Recording format Standard Play Long Play mobile The recording format determines the recording speed and audio quality of the recorded sound files aF Standard Play recording format Ln o Long Play mobile recording format The default setting is SP For more information on changing this setting refer to the corresponding DPM menu section in this manual Note Only one format can be selected for each file the format for a file can be changed as long as no recording has been done in the file After recording has been done in the file it is possible to switch between the SP and LPm recording format in the DPM menu This change will not take effect for the current file but from the next new file onwards From that point on any new files are recorded in the selected format until the setting is changed again The values for the two formats are as follows Standard Play
5. DPM main menu For more information on the voice activated recording mode refer to the Voice activated recording section in this manual Backlight on off The DPM provides a backlit display for improved visibility This is the menu entry for the display backlight a check mark next to the symbol indicates that the backlit display function is enabled The symbol always shows the current setting OY Confirm the menu entry selection by pressing the Jog Dial and do the following 10 DPM 9400 User Manual e Enable the backlight this is the default setting When you press a button on the DPM the DPM display will be backlit for about eight seconds 2 S d e Disable the backlight this setting guarantees a longer lifetime for the DPM s batteries a Confirm the setting by pressing the Jog Dial and to return you to the DPM main menu Changing the contrast You can change the contrast setting for the DPM display This is the menu entry for the contrast setting Confirm the menu entry selection by pressing the Jog Dial The DPM provides seven contrast levels from low contrast to high contrast MEE The default setting is level 5 MEE 731 Confirm your preferred contrast setting by pressing the Jog Dial this also returns you to the DPM main menu Displaying the recording time The DPM enables you to have an additional time displayed for the recording time Depending on the setting which has been made in SpeechExe
6. Dial and do the following e Enable the device beep this is the default setting Jd a e Disable the device beep id Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Setting the microphone sensitivity The setting for the microphone sensitivity defines the audio input level for the DPM s built in microphone This is the menu entry for the microphone sensitivity the symbol always shows the current setting Oh Confirm the menu entry selection by pressing the Jog Dial and do the following e Set the microphone sensitivity to low when recording dictations in a noisy environment Oh e Set the microphone sensitivity to medium when recording dictations in a normal environment this is the default setting Oh e Set the microphone sensitivity to high when for example recording at a conference Oh Confirm the setting by pressing the Jog Dial and to return to the DPM main menu Voice activated recording The DPM supports the voice activated recording mode This is the menu entry for voice activated recording a check mark next to the symbol indicates that voice activated recording is enabled The symbol always shows the current setting Wales u Confirm the menu entry selection by pressing the Jog Dial and do the following e Enable voice activated recording er m d e Disable voice activated recording this is the default setting A Confirm the setting by pressing the Jog Dial and to return to the
7. LFH 9145 it can also be used for running the DPM from the mains power supply The power indicator on the display may appear as follows iu The batteries are full 100 my 4 5 of the battery power is available 80 im Y 3 5 of the battery power available 60 E 2 5 of the battery power available 40 IY 1 5 of the battery power available 20 Lx The batteries are empty and should be replaced If the batteries are dangerously low and should be replaced or recharged this symbol is displayed Ex Note If the power level in the batteries drops below 2 0 V no recording or playback is possible Recharging the batteries The DPM can be operated with the rechargable Philips NiMH batteries LFH 9144 For recharging these batteries either use the DPM Docking Station 9110 or the Philips power supply LFH 9145 For more information on recharging the batteries with the DPM Docking Station 9110 refer to the documentation delivered with the product To recharge the batteries fast recharge with the Philips power supply LFH 9145 do the following 1 Connect the Philips power supply LFH 9145 to the mains power supply 2 Deactivate the DPM via the Lock Hold switch this starts the recharging process Important The DPM can become quite warm during fast recharging The recharging process is indicated on the DPM display with these alternating symbols E and When recharging is finished only the symbol for full battery power is di
8. anaa eraa eR oec eg at tere ean opas aa eese e ona RERS Activatirig the DPM 55 6 us de edet eerte RR ttle ette does veau er IIS CR INE Ede ME REN EUER eR RE DU paper aeaea deg Memory CALC e C eta onete pinche ttle ayant deb ees GUO a a Formatting the memory card Full memory card Start sereen m Ae AT SE SRE a ea A Ese DISPIAY APPGSALANCSS RETE E E ER E E T E DPM menu mA Accessing the DPM menu User defined labels Assigning Keywords sssssssss Setting the date and time DPM 9400 00 sss nennen nennen nennen nnne nnne nnne nnne Setting the date and time DPM 9400 52 ssssssssssssseseseeee eee nennen nennen enne enne nnne nnne nnne Setting the recording format sesssssssssssssessseeeeseeen eene eene nennen nnn nnne nnne ennt inr nenne enne nne DPM device beep Setting the microphone sensitivity a Moice activated recording 3 nren raae ee aaa deer b ERE Pe en a a a aeea Backlight on off rnes Aae Het esie AA RA da cio t T Rice Changing the contrast Displaying the recording time E Reformatting the memory card nennen nennen nennen ense nnne nnne nn enn enr nennen 11 Power Save mod6e esc arcs ie emper eren e REO BERE Musei ERE de deae rhe peri UU a I a OS 11 Chapter 4 Basic OperatiOns 4 eee e sees sees esee nennen en tnn anna na nhan anas nana nha p ana
9. following 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial ok ok e005 12 30 e006 12 30 11 57 11 57 2 Set the month and the day OK OK e006 12 30 c006 01 30 11 5 11 57 3 DPM 9400 User Manual Set the time oka ok 2006 01 01 2006 O1 01 11 57 00 57 T T When you have set and confirmed the mm minutes setting you will automatically return to the DPM main menu See also the Aaditional information section below Setting the date and time DPM 9400 52 This is the default date and time format for DPM 9400 52 YYYY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the current date setting 200s i300 ok Confirm the menu entry selection by pressing the Jog Dial and do the following 1 Set the year by moving the Jog Dial up or down Confirm the setting by pressing the Jog Dial ok ok e e005 12 30 e006 12 30 an 11 57 an 11 57 Set the month and the day ok e ok 4 ok ok 4 2006 12 30 2006 01 30 2006 01 30 2006 01 01 an 1 57 an 14 57 an 11 57 an 11 57 Set the time ok e ok 4 Jk ak e 06 01 01 e 06 01 01 e006 01 01 e006 01 01 en 11 57 pa 11 57 rn 00 57 rn 00 00 T T T T When you have set and confirmed the wM minutes setting you will automatically return to the DPM main menu Additional information If you do not want to change for example the vv year set
10. microphone 5 Jog Dial Volume control Skip Forward and Skip Back access to the DPM menu and moving between menu entries and confirmation of selections 6 4 Position Switch with Lock Hold switch functionality Depending on your DPM model the positions on the 4 Position Switch are from top to bottom DPM 9400 00 Fast Forward 4 Play A Stop and Fast Rewind Y DPM 9400 52 Record REC Stop STOP Play PLAY Fast Rewind FRWD 7T INS OVR Button for switching between Insert INS and Overwrite OVR mode 8 DEL The Delete button 9 USB socket 10 Battery compartment DPM 9400 User Manual 11 Memory card slot Insert the memory card and push it down until you hear a click To remove the memory card from the DPM push it down again until you hear the click 12 L P Press this button once eEOL to evoke the End of Letter function which marks the dictation as finished Press this button twice eeP to mark the dictation as finished and to assign priority to it 13 MIC The microphone socket 14 EAR The earphone socket 15 The function of this button depends on your DPM model DPM 9400 00 Record REC DPM 9400 52 Fast Forward FFWD 16 DL S Instr This is a multi function button which supports the following operations e When the DPM is connected to the PC this button activates the download function e When you press the button for about 0 3 seconds in Playback or Recording mode an in
11. the DPM menu entries move the Jog Dial up or down a e To select a menu entry for example the date and time setting go to this menu entry by moving the Jog Dial up or down Then press the Jog Dial to confirm the selection This enables you to access the menu entry and change the settings for it Confirm the changes by pressing the Jog Dial this returns you to the DPM main menu To exit a menu entry selection without confirming the changes press the DEL Delete button on the DPM This exits the DPM main menu and discards any changes Note If no menu entry selection is made within ten seconds the DPM automatically exits the DPM menu and goes back into Stop mode DPM 9400 User Manual To exit the DPM menu do one of the following e Select the menu entry for exiting the DPM menu and confirm the selection by pressing the Jog Dial s e Press the DEL button User defined labels This menu entry is only available if the corresponding option has been enabled in SpeechExec Dictate and the setting was transferred to the DPM If enabled it is displayed as the first entry when you access the menu LABEL 3 ok The DPM stores the last user defined label s you entered These will be displayed when you access the menu entry You can either accept the existing labels or enter new labels For more information refer to the Entering user defined labels section in this manual For more information on SpeechExec Dictate refer to the On
12. to assign JE Peter 8 Confirm your selection by pressing the Jog Dial and to return to the DPM main menu 9 Assign a third Keyword by repeating the steps from above Document DOCUMENT JK ok Report 20 DPM 9400 User Manual 10 Assign a fourth Keyword Typist TYPIST JK OK Green 11 Assign a fifth Keyword Delivery DELIVERY JK ok Fox The selected Keyword definitions will be stored with your dictation Any new dictation you create will be assigned the same information unless you select different Keyword definitions You can select different Keyword definitions as long as no recording has been done in the file After recording has been done in the file it is possible to choose different Keyword definitions on the DPM display These changes will not take effect for the current file but from the next new file onwards Note If the DPM goes into Power Save mode while assigning Keywords the DPM is reactivated in Stop mode Any unconfirmed Keyword assignments will have been discarded You have to access the DPM menu and repeat the Keyword assignment Scanning barcode information into Keywords When using the DPM in combination with the DPM Barcode Scanner Module 9284 you can scan barcode information into the Keyword fields if the corresponding setting has been enabled in SpeechExec Dictate For more information on this setting refer to the Online Help delivered with the
13. DPM 9400 User Manual PHILIPS PHILIPS DPM 9400 User Manual VERSION DPM 9400 05 2005 English COPYRIGHT 2003 2005 Philips Austria GmbH PSP Dictation Systems All rights reserved Reproduction in whole or in part is prohibited without the written consent of the copyright owner Information in this manual is subject to change without notice TRADEMARKS Pocket Memo is a registered trademark of Philips Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation All other names are trademarks registered trademarks or service marks of their respective owners DISCLAIMER AND NOTICES Philips has carried out extensive testing with most popular configurations However since PC add ons and device drivers change very rapidly we are unable to guarantee conflict free operation The CE mark confirms that the device corresponds to the relevant guidelines of the European Union The cardboard used for packaging can be recycled This electronic facility contains recyclable material e Technical changes and errors excepted Please note that not all accessories mentioned in this manual are necessarily part of the package contents Descriptions of accessories such as memory cards additional microphones or the Foot Control are for information only and do not require Philips to deliver any of these accessories with DPM 9400 FE Declaration of Conformity Tested to comply with FCC standards For h
14. Keyword set enter the Keyword menu manually and change the assignment Recording spoken instructions Spoken instructions can be compared to comments which are recorded by the author during dictation They are stored within the dictation sound file at the position in the sound file where the instruction was actually recorded Examples for spoken instructions are insert a paragraph here or correct spelling is ZELAZOWSKI DPM 9400 supports the recording of spoken instructions for your dictations Spoken instructions can only be inserted in Recording mode To insert an instruction do the following 1 Make sure that the DPM is in Recording mode and that the device is disconnected from your PC Otherwise the DL S Instr button has the download function 2 Press and hold the DL S Instr button for at least 1 second to insert your spoken instruction 3 Keep the button pressed as long as you record your spoken instruction When you are finished release the button and continue with your normal dictation A spoken instruction appears as a thick horizontal bar on the status bar of the DPM display The pictures below show the DPM display while a spoken instruction is being recorded and after you have returned to normal recording mye 11 54 m SF 11 54 28 34 n 16 14 o 15 35 INSTR 1 IMSTR 1 4 Toinsert another spoken instruction follow the steps from above m 5P 11 55 1 o lf 15 INSTR 2 Recording spoken inst
15. The DPM is turned off Turn the DPM on DPM warning PL e The memory card cannot be read Try a different memory card or a different type of memory card e The memory card is not formatted Format the memory card via the DPM menu e One of the DPM buttons could be stuck Make sure none of the buttons is stuck DPM is inactive e The DPM is turned off Turn the DPM on e The batteries are dead Change the batteries Recording is not possible e There is not enough space left on the memory card Delete files from the memory card or use a new memory card e The memory card is not formatted Format the memory card No sound during playback e The volume is turned down 0 Turn the volume up e Earphones are plugged into the DPM Unplug the earphones to listen to playback via the built in loudspeaker Deleting files is not possible e The file has been finished with EOL Remove the EOL attribute from the file by pressing the L P or EOL P End of Letter and Priority button once e Your memory card of the type SD is write protected ilt Remove write protection from the SD card Wrong file e The wrong file is being played back Open the correct file Connection to the PC is not possible USB driver has not been installed properly Solution Check whether the USB drivers have been installed correctly If you did not complete the installation of the USB driver or canceled the Unknown device detected process the first time you conne
16. c Dictate you will either see the used up recording time or the remaining recording time This time display also depends on the setting for the recording format SP LPm Note The recording time is only displayed if you have set the Advanced display option for the DPM appearance in SpeechExec Dictate e This is the menu entry for the remaining recording time setting the check mark next to the symbol indicates that this additional time is currently displayed on the DPM UL e This is the menu entry for the used up recording time TH the check mark next to the symbol indicates that this additional time is currently displayed on the DPM To disable the display of this additional time confirm the menu entry selection by pressing the Jog Dial Move the Jog Dial to have the symbol without the check mark and confirm your changes by pressing the Jog Dial again You will return to the DPM main menu Reformatting the memory card You can erase any data on the memory card by reformatting the memory card This is the menu entry for reformatting LJ Confirm the menu entry selection by pressing the Jog Dial The following screen is displayed F RHAT DEL e SEC To reconfirm and start the reformatting process press the DEL button for at least two seconds This will erase all data on the memory card permanently Note You can cancel the reformatting process by removing the memory card or by moving the 4 Position Switch Note When reformat
17. cted the DPM to your PC Proceed as follows Connect the DPM to your PC Go to the Start menu Settings Control Panel System Device Manager Look for an unknown USB device in the list Select the Unknown Device and click Remove Click OK and close the Control Panel window Disconnect the DPM and reconnect it again The Add New Hardware Wizard is started Click Next OOP OR Qr nb reU ANS Follow the instructions which appear on the screen When the wizard detects the driver USB Mass Storage Device click Next to copy the driver to your PC 9 Onthe last wizard page click Finish to complete the installation Windows XP When installing the DPM the operating system automatically assigns a drive for the DPM This drive appears as a removable disk in the Windows Explorer Sometimes the drive letter assignment for the DPM conflicts with an existing drive letter mapping this is why the DPM cannot be seen in the Windows Explorer Additionally SpeechExec Dictate displays the DPM status as DPM disconnected Solution Mount all network drives starting with drive letters Z Y X in reverse alphabetical order 26 DPM 9400 User Manual PC sound system is not functioning e The DPM is used as a USB sound device Open the Sounds and Multimedia Properties dialog box in the Control Panel Make sure your PC s sound system is the Preferred device selection Activate the Use only preferred devices option Recharging batteries is not p
18. d refer to the corresponding DPM menu section in this manual Full memory card If only two minutes of recording time are left on the memory card the recording time on the DPM display will start to blink This can either be the remaining recording time or the used up recording time Note that this additional time display is only available in combination with the Advanced display option When the memory card is full a warning is displayed and the device beeps recording stops m 5P 11 57 a 2 30 00 0 00 00 Start screen After the memory card has been inserted or the DPM is turned on a start screen is displayed This screen is identical to the screen which is displayed when the DPM is in Stop mode The following screen is a fictional screen with the maximum number of symbols which could appear 1 2 345 6 7 I 0 tt I imu SP Pr di VAP 1 Se s 34 F 11 00 16 54 i 14 06 Jones 13 14 1 The battery power The recording format This can be either SP or LPm The SD memory card is write protected Insert mode is activated The default setting is Overwrite mode For Overwrite mode no symbol is displayed Voice activated recording mode is enabled AM or PM symbol if the US time format is used The US time format is the default setting for DPM 9400 52 Current time in HH MM hours minutes The current file number The current file will always be the last file you worked on If you do not jump to a different f
19. dex mark is inserted into the sound file e When you press the button for at least 1 second in Recording mode a spoken instruction is inserted into the sound file 17 Power supply socket for Philips LFH 9145 LCD display The DPM 9400 has a high quality graphical LCD display You will see the following symbols CP Standard Play LR Long Play mobile RH AM symbol hours before noon PH PM symbol hours after noon a Fast Rewind Fast Forward T Recording EE Record Standby Stop Playback I Voice activated recording 4I Insert mode J EOL End of Letter I Priority a Write protected SD card li Barcode information Batteries 100 Batteries 80 DPM 9400 User Manual EO Batteries 6096 EA Batteries 40 E Batteries 2096 c3 Batteries empty Status indication bar The status indication bar may appear as follows note that the following overview only lists the most common displays of the status indication bar i A dictation is being recorded Hy A sound file is being played back iH A section of the sound file is marked for deletion E rT The whole sound file is marked for deletion k The sound file has index marks i The sound file includes spoken instructions Batteries The DPM 9400 can be operated with the two standard AAA alkaline batteries delivered with the product You can also use rechargable Philips NiMH batteries LFH 9144 For recharging the batteries only use the power supply
20. e it can only be turned on via the Lock Hold switch OFF ON functionality or by moving the 4 Position Switch Memory card The DPM 9400 operates with a memory card of the type MMC or SD It supports MMC and SD cards with storage capacities of up to 1 GB For example a 32 MB memory card of the type MMC supports about 312 minutes of recording time in SP format or 468 minutes of recording time in LPm format If there is no memory card inserted into the DPM this screen is displayed gt After inserting the memory card one of the following screens will be displayed e If the memory card is new and has not been formatted a confirmation dialog for formatting the memory card is displayed for more information see below e If the memory card has been in use before a start screen with the information stored on the memory card is displayed Formatting the memory card When you insert a new unformatted memory card the following screen is displayed FORMAT DEL e SEC To confirm and start the formatting process press the DEL Delete button for at least two seconds If you want to cancel the formatting process either remove the memory card or move the 4 Position Switch DPM 9400 User Manual Note The memory card delivered with your DPM 9400 has already been preformatted Important Any memory card used with the DPM should be formatted by the DPM itself and not any other device For more information on reformatting the memory car
21. e Jog Dial down goes to the beginning of file number 5 Moving the Jog Dial further down goes to the beginning of file number 4 then to the beginning of file number 3 and so on When you want to continue working on a specific file confirm the file selection by pressing the Jog Dial Note When you skip forward and the last file is reached a new empty file is created automatically Note If you do not move the Jog Dial for more than two seconds the DPM returns to the position prior to moving the Jog Dial 17 DPM 9400 User Manual Chapter 5 Advanced Operations This chapter introduces you to some of the more advanced aspects of the DPM e Inserting index marks e Entering user defined labels e Assigning Keywords e Recording spoken instructions e Transferring data between the DPM and a PC e Mandatory user input Note These functions for assigning Keywords and for transferring data are only available when using the DPM together with SpeechExec Dictate Inserting index marks Index marks can be inserted at any position in the sound file You can insert an index mark during Playback or Recording mode Proceed as follows 1 Press the DL S Instr button for about 0 3 seconds An index mark will be inserted at the current position in the sound file The index mark appears a vertical bar on the display additionally the string Index 1 is shown m 5P 11 51 1 o 15 35 Index 1 2 Continue recording Press the DL S Inst
22. es the mandatory barcode input You can now start to record your dictation For more information on the DPM Barcode Scanner Module 9284 refer to the documentation delivered with the product Linked Keywords When the Linked Keywords setting is enabled in SpeechExec Dictate and the DPM has been configured with this setting you can transfer sets of Keyword strings to the DPM These sets can then be selected on the DPM and assigned to a dictation file A Keyword set is the sum of all content definitions which have been made in SpeechExec Dictate in the same row see below The name of the Keyword set is taken from the usage definition of Keyword 1 this name is also displayed on the DPM when you enter the DPM menu The usage definitions of any other Keywords are ignored Example Linked Keywords The usage definition of Keyword 1 is patient the content definitions of the Keyword 1 column are patient names Keyword 2 is the department Keyword 3 the patient ID Keyword 4 a comment Keyword 5 the patient s gender In this example a Keyword set thus combines all of this patient data The Keyword Definition tab in SpeechExec Dictate is as follows Keyword Definition Define the Keywords you want to have available on the DPM For each Keyword you can define its usage and 20 content strings Keyword 1 Keyword 2 Keyword 3 Keyword 4 Keyword 5 S Patient Department Patient ID Comment Gender Prat owen 768 ove i Thi
23. he playback speed after eight seconds to 20 times and after thirty seconds to 100 times the playback speed Deleting The DEL button on the DPM can be used for two purposes deleting a section from a sound file and deleting the whole sound file Deleting a section To delete a section from the current dictation do the following 1 Go to the beginning of a section which is to be deleted by using Fast Forward Fast Rewind or Play move the 4 Position Switch to the Stop position and press the DEL Delete button once mm 5P 11 57 34 o 16 54 The beginning of the section is marked with x 2 Use either Play Fast Forward or Fast Rewind to go to the end of the section that is to be deleted and press the DEL Delete button again m 5P 11 57 34 1 3 M DEL ll d SEC The end of the section is marked with another x The open waste bin with a question mark indicates that the delete operation must be confirmed 15 DPM 9400 User Manual 3 Confirm the operation by pressing the DEL button again for at least two seconds and the section is deleted permanently from the file wi The waste bin symbol indicates that the section has been deleted Deleting a file To permanently delete an entire sound file do the following 1 If you do not have the file you want to delete already open go to the file by moving the Jog Dial up or down 2 Confirm the file selection by pressing the Jog Dial and make sure that the
24. hed and do not want to make any further changes to the dictation press the L P button End of Letter and Priority to mark the current dictation as finished EOL symbol 7 Finishing a dictation via the L P button is also possible in Record Standby mode The file is closed and a new empty file is automatically generated The file number is increased by one Recording DPM 9400 52 DPM 9400 52 enables you to create high quality digital recordings To make a recording with DPM 9400 52 do the following 1 Move the 4 Position Switch to the REC Record position and start dictating Speak clearly and keep a distance of approximately 4 inches ten centimeters between your mouth and the DPM m 5p ANT 1 57 o 16 54 While DPM 9400 52 is in Recording mode the Record LED shines permanently red if Overwrite mode Note Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green Note In Recording mode the following buttons are not available L P INS OVR DEL REC 2 Move the 4 Position Switch to the STOP Stop position to stop recording m 5p AN 11 57 o 16 54 The Record LED goes out 3 To continue recording move the 4 Position Switch to the REC Record position again 4 When you are finished and do not want to make any further changes to the dictation press the L P button
25. ile this file will be opened automatically 9 The dictation is marked as finished EOL End of Letter and has a Priority assignment 10 The recording or playback time of the current dictation 11 The status indication bar This is a graphical display for the space left on the memory card When recording playback winding etc is done in the sound file the bar displays the corresponding symbols and actions The bar above also indicates that the sound file contains a spoken instruction 12 The remaining recording time or used up recording time on the memory card depending on the setting made with SpeechExec Dictate The displayed time also depends on the SP LPm setting 13 The current recording has barcode information 14 The current Keyword 1 assignment Note If you inserted and formatted a new memory card moving the Jog Dial Skip Forward pressing the REC button DPM 9400 00 or moving the 4 Position Switch to the Record position DPM 9400 52 will automatically generate a new file e DPM 9400 00 The new file is immediately in Record Standby mode e DPM 9400 52 The new file is immediately in Recording mode DPM 9400 User Manual Display appearance The appearance of the DPM display depends on the corresponding setting Standard display and Advanced display options in SpeechExec Dictate For more information refer to the SpeechExec Dictate Online Help e The Standard display option uses larger symbols wi
26. ity from a dictation To remove the EOL attribute or Priority assignment from a dictation do the following 1 Make sure the 4 Position Switch is in the Stop position 2 Goto the respective file by moving the Jog Dial up or down 3 To confirm the file selection and access the file press the Jog Dial 4 To either remove the EOL attribute or the Priority assignment do one of the following e To remove the EOL attribute press the L P button once e To remove the Priority status press the L P button twice within half a second Recording mode Insert Overwrite The INS OVR button switches between Insert and Overwrite mode The default setting is Overwrite mode which means that new speech replaces existing speech in the sound file from the insertion point forward If the mode setting is Overwrite the LED is red If the device is set to Insert mode the LED is green and an additional symbol is shown on the DPM display e This is the DPM display in Stop mode and with Overwrite mode enabled m 5P 11 57 o 16 54 e This is the DPM display in Stop mode and with Insert mode enabled mjs i 11 57 o 16 54 Playback To play back a selected sound file through the earphones or the built in loudspeaker move the 4 Position Switch to the Play position m 5P 11 57 34 o 16 54 To stop playback move the 4 Position Switch to the Stop position When the end of the file is reached playback stops automatically Note In P
27. kip Back 17 Skip Forward 17 First steps 12 Format for recording Long Play mobile 16 Standard Play 16 Formatting Memory card 5 FRWD 15 G Getting started 5 Graphic DPM 2 Index marks 18 INS OVR 14 INS OVR button 14 Insert 24 Memory card 5 Insert mode 14 Inserting index marks 18 Instructions Record 23 Introduction 1 J Jog Dial 7 Keywords 20 Skip Back 17 Skip Forward 17 Volume 14 K Keywords 20 Barcode information 21 DPM menu 8 DPM 9400 User Manual Linked 22 L L P 13 L P button 13 Label 19 LCD display 3 LED 12 13 Green 14 Red 14 Linked Keywords 22 Lock Hold switch 5 Long Play mobile 9 16 Memory card 5 Format 5 Insert 5 Reformat 11 Menu 7 Backlight 10 Contrast 11 Date and time 8 9 Device beep 10 Keywords 8 Microphone sensitivity 10 Recording time 11 Reformatting the memory card 11 SP LPm 9 User defined label 8 Voice activated recording 10 Microphone sensitivity 10 MMC 5 Mode Insert 14 Overwrite 14 Power Save 11 Record Standby 12 0 Operations Advanced 18 Basic 12 Overwrite 23 Overwrite mode 14 P Package contents 1 Playback 14 Power Save mode 11 Priority 13 Priority button 13 Program SpeechExec Dictate 24 R REC 12 13 REC button 12 Recharge Batteries 4 Record 13 Instructions 23 Record LED 12 13 Record Standby 12 Recording 29 DPM 9400 00 12 DPM 9400 52 13 Reco
28. layback mode the following buttons do not function L P DEL INS OVR REC and DL S Instr Adjusting the volume Moving the Jog Dial up and down during playback adjusts the playback volume for the earphones and the built in loudspeaker While the volume is being adjusted a speaker symbol and volume slider are displayed m 5P 11 57 Ho 14 DPM 9400 User Manual Fast Forward and Fast Rewind The DPM supports fast forwarding and fast rewinding through a sound file DPM 9400 00 On DPM 9400 00 move the 4 Position Switch to the Fast Forward position or Fast Rewind position Y to start winding Hold it at that position to carry out the winding operation When the end or beginning of the file is reached winding stops automatically DPM 9400 52 e To fast forward a sound file press the FFWD Fast Forward button on DPM 9400 52 When the end of the file is reached winding stops automatically e To fast rewind a sound file move the 4 Position Switch to the FRWD Fast Rewind position and hold it at that position Winding is stopped when you either release the 4 Position Switch or it stops automatically when the beginning of the file is reached DPM display during winding e This is the DPM display in Fast Forward mode m 5P 11 57 o 16 54 e This is the DPM display in Fast Rewind mode m 5P 11 57 o 16 54 The winding speed starts at 5 times the playback speed After two seconds it is accelerated to 10 times t
29. line Help delivered with the program Assigning Keywords This menu entry is only available if Keywords have been defined for the DPM with SpeechExec Dictate It is always displayed as the first menu entry unless you can also create user defined labels on the DPM AUTHOR Jones ok This is an example screen for a Keyword menu entry which has been defined as follows usage Author content a selection of author names the current Keyword assignment is the author name Jones When you confirm the menu entry selection by pressing the Jog Dial the list of all defined author names is displayed For more information on assigning DPM Keywords refer to the Assigning Keywords section in this manual For more information on DPM Keywords refer to the SpeechExec Dictate Online Help If the DPM has been configured with the Linked Keywords setting this menu contains the available Keyword sets For more information refer to the Linked Keywords section in this manual Note If no Keywords are defined and no user defined labels are enabled the menu selection starts with the menu entry for setting the date and time on the DPM Setting the date and time DPM 9400 00 This is the default date and time format for DPM 9400 00 YYYY MM DD year month day and HH MM hours minutes The menu entry for the date and time displays the current date setting 200s i300 ok Confirm the menu entry selection by pressing the Jog Dial and do the
30. ls A user defined label is an alphanumeric string which can have up to 13 characters Such a label is entered directly on the DPM If and how many user defined labels can be entered depends on the corresponding setting in SpeechExec Dictate For more information refer to the Online Help delivered with the program When entering user defined labels on the DPM you can use the characters A Z and the numbers 0 9 spaces are also allowed To enter a user defined label do the following 1 Press the Jog Dial for about two seconds to access the DPM menu The menu entry for user defined labels is displayed first per default If you have previously entered a user defined label the menu entry will display this label LABEL 3 ok 2 To start editing the label press the Jog Dial again JE q T LABEL 1 Note If the mandatory user input option for entering user defined labels has been set in SpeechExec Dictate you will immediately access the DPM menu at this level 3 Select or change the first character number of the label by moving the Jog Dial up or down Confirm a character number selection by pressing the Jog Dial ok s LABEL 1 4 When you have entered the complete label string confirm by pressing the Jog Dial for about two seconds Additional information e f there is more than one user defined label enabled you will automatically go to the next label upon confirming the first label LABEL 2 ok c 3 ok
31. mCP OWA 11 57 Oo 15 54 When you stop dictating the DPM goes back into Record Standby after three seconds DPM 9400 52 To operate DPM 9400 52 in voice activated recording mode do the following 1 Enable voice activated recording in the DPM menu For more information refer to the corresponding DPM menu section in this manual Move the 4 Position Switch to the REC Record position DPM 9400 52 goes into Record Standby mode Start dictating and recording will start automatically The symbol for voice activated recording is shown on the DPM display see above When you stop dictating the DPM goes back into Record Standby after three seconds Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for moving between files Before you move the Jog Dial up or down make sure that the 4 Position Switch is in the Stop position DPM 9400 00 amp DPM 9400 52 STOP Moving the Jog Dial up skips to the end of the current file Then moving the Jog Dial up will always skip to the end of the next file For example the current file number is 5 Moving the Jog Dial up goes to the end of file number 5 Moving the Jog Dial further up goes to the end of file number 6 then to the end of file number 7 and so on Moving the Jog Dial down skips to the beginning of the current file Then moving the Jog Dial down will always skip to the beginning of the previous file For example the current file number is 5 Moving th
32. n instructions e Utmost flexibility through the low level API and easy integration via the high level API Package contents e DPM 9400 the digital voice recorder for the professional user e Philips memory card of the type MMC e A luxury pouch e 2 Philips AAA batteries e AUSB cable e Quick Reference for DPM 9400 00 or DPM 9400 52 e The DPM models 9400 00E and 9400 52E further include e DPM Docking Station 9110 with Philips rechargable batteries LFH 9144 e Installation CD for SpeechExec Dictate for Windows 2000 and Windows XP Accessories available from your vendor e Power Supply LFH 9145 e DPM Docking Station 9110 e Rechargeable batteries LFH 9144 For more information on Philips and the available products go to www philips com www philips com dictation DPM 9400 User Manual Chapter 2 Introducing the DPM This chapter introduces the DPM 9400 Below you find a graphic of the device which shows and explains the various parts You also find a detailed description of the DPM display and useful information on how to operate the device with batteries DPM graphic The following graphics show the device and the names of the various parts 1 Record LED Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green 2 LCD display 3 Built in loudspeaker 4 Built in
33. ome or office use Model number DPM 9400 Trade name Philips Digital Pocket Memo Responsible party Philips Speech Processing Dictation Systems Address 64 Perimeter Center East Fifth Floor Atlanta GA 30346 USA Telephone number 1 770 821 2400 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference 2 This device must accept any interference received including interference that may cause undesired operation DPM 9400 User Manual Table of Contents Chapter 1 Introduction cet tanec uice de roe doe EE Eee caviar soueestedeatacccqictgssutctvedectesctdendeedstle 1 DPM features Package contes EAEE tese epe eerte esee eee bes Sovtoach Peer Sae E Mae Ne EE e Fe ree ere epe e re oven Ee baden rh 1 Chapter 2 Introducing the DPM eeeeee eese eee eese nennen hannah nna ahhh anna nana sean a sean a asas anas aaa aa aaaa 2 DPM gtaphiG uciset Netto toes er gebe erp dip th v e ove aada e cette qe e V Ee Tu UR RNV 2 LCD GIS Play M 3 e c Ree ee CEP eEY CREPE RA CRE TTE TEEPE S A Trer CEEE CECE Trr A TEE TeC Re A eee 4 Recharging the batteres ccc novo nere set en ohne epa cue das ve eee EE TES EE FTH YPR a a eee epe ever Ye PEE eve Ee eee 4 Chapter 3 Getting Started eee e Enid aeia
34. or exchanging and transferring data with the PC With SpeechExec Dictate you make settings and choose options on how to operate the device This data can then be downloaded and is stored on the DPM With the DPM you create your dictations which are then transferred to the PC for further processing 24 DPM 9400 User Manual Depending on how you have configured the download process with SpeechExec Dictate the download process is either started automatically or by pressing the DL S Instr button on the DPM You can also configure whether individual sound files or all of the sound files will be transferred from the DPM to the PC To transfer data from the DPM to the PC with the automatic download functionality enabled in the DPM Downlod Configuration program do the following 1 Make sure the DPM is connected to the PC and that the 4 Position Switch is in the Stop position DPM 9400 00 amp DPM 9400 52 STOP Elst The data transfer is started either automatically or by pressing the DL S Instr button on the DPM depending on how you have configured the download process 2 The progress of the file transfer is displayed E 3 When the download is finished one of the following symbols will appear e The download finished successfully t e The download did not succeed Em Note Whether the downloaded files on the DPM are deleted after transferring depends on the corresponding settings in SpeechExec Dictate Additional info
35. ossible e The DPM is turned on and connected to the PC with download mode activated Turn the DPM off to start recharging Important The DPM can only recharge the rechargable Philips NiMH batteries LFH 9144 27 DPM 9400 User Manual Index 4 4 Position Switch Lock Hold switch 5 Playback 14 A Advanced display 7 Advanced operations 18 Appearance 7 Assign Keywords 8 Authors 20 Automatic recording 10 16 Backlight 10 Barcode into Keywords 21 Barcode scanning 21 Basics 12 Batteries 4 Recharge 4 Beep 10 Button DEL 15 DL S Instr 23 EOL 13 Fast Forward 15 INS OVR 14 L P 13 Priority 13 REC 12 C Card 5 Configuration file 20 Contrast 11 D Data transfer 24 Date DPM 9400 00 Date DPM 9400 52 DEL 15 DEL button 15 Delete File 16 Section 15 Spoken instruction 24 Delete operations 15 Dictation DPM 9400 00 12 DPM 9400 52 13 Display 3 DL S Instr 23 DL S Instr button 23 DPM Activate 5 Batteries 4 Formatting the memory card 5 Graphic 2 Keywords 20 Memory card 5 Overview 2 Troubleshooting 26 oo 28 DPM 9400 00 8 12 VA 16 DPM 9400 52 9 13 VA 17 DPM display 7 10 11 DPM menu 7 8 9 10 11 E End of Letter button 13 Entering user defined labels 19 EOL 13 EOL button 13 F Fast Forward 15 DPM 9400 00 15 DPM 9400 52 15 Fast Rewind 15 DPM 9400 00 15 DPM 9400 52 15 Features 1 FFWD 15 File Delete 16 S
36. p and that you have the memory card inserted Press the REC Record button DPM 9400 00 goes into Record Standby mode m 5p 11 55 o 16 54 While DPM 9400 00 is in Record Standby mode the Record LED blinks red Note Depending on the setting for the recording mode the LED can be either red or green In Overwrite mode the LED is red Overwrite is the default setting for the recording mode In Insert mode the LED is green To start recording move the 4 Position Switch to the Play position A and start dictating Speak clearly and keep a distance of approximately 4 inches ten centimeters between your mouth and the DPM m rp 11 57 o 16 54 While DPM 9400 00 is in Recording mode the Record LED shines permanently red if Overwrite mode Note In Recording mode the following buttons are not available L P INS OVR DEL REC Move the 4 Position Switch to the Stop position to return to Record Standby mode m 5p 11 55 o 16 54 Note Pressing the REC button enables to switch between Record Standby mode and Stop mode While DPM 9400 00 is in Record Standby mode you can do one of the following e To continue recording move the 4 Position Switch to the Play position A again m 5P 11 57 Oo 16 t 54 e To leave Record Standby and enter Stop mode either move the 4 Position Switch to the Fast Rewind position V or press the REC button m 5P 11 57 o 16 54 12 DPM 9400 User Manual 6 When you are finis
37. program Note The Barcode into Keywords setting is a mandatory setting if your DPM has been configured with it When you create a new dictation file and have the Barcode Module attached you must scan in the barcode information before you can start to record your dictation If no Barcode Module is attached to the DPM the setting will be ignored Example Barcode scanning Keyword 1 has been configured as patient ID and Keyword 2 as insurance no Keywords 3 5 are left empty The DPM is configured for barcode input and the Barcode Module is attached Do the following 1 Make sure the DPM is in Stop mode and create a new dictation file e g by pressing the REC Record button The DPM now expects the barcode input on the DPM display this is indicated by the following screen llli Patient ID 2 Press the Jog Dial only briefly and release it again to set Barcode Scanning mode 3 Scan the barcode If the Barcode Module recognizes the barcode input it will beep and the barcode information is displayed on the DPM Hi 2 0 Potient ID 235423 255 4 Confirm the barcode input for Keyword 1 by pressing the Jog Dial briefly Note To discard the barcode input press the DEL Delete button 5 You are now asked for the Keyword 2 input insurance no 21 DPM 9400 User Manual 6 Repeat steps 2 and 3 from above Hi 5 insurance nn 82947382 7 Confirm the barcode input for Keyword 2 This conclud
38. r button again to insert another index mark Another vertical bar appears on the display and the string Index 2 is shown m 5P 11 51 1 n 16 56 Index zZ Additional infomation e When you fast forward or fast rewind the file the DPM will interrupt the current action at the insertion point of an index mark for about 1 second and the DPM will beep The action is then continued automatically m 5P 11 51 1 a 16 56 Index 2 e n Playback mode only the index mark string is shown on the display when the playback cursor moves over an index mark The DPM will not beep and playback will not be interrupted e When you are recording in Overwrite mode index marks will be overwritten without any warning e You can insert up to 32 index marks into one file e You cannot insert index marks into dictations which have been finished with EOL Deleting index marks To delete an index mark do the following 1 Goto the position of the index mark in the file using the fast forward or fast rewind function Fast forward or fast rewind will stop automatically at the insertion point of an index mark and the DPM will beep Note Do not use the playback function because playback does not allow you to position correctly at the insertion point of an index mark 2 Press the DEL button for about 2 seconds The string for the index mark will flash The index mark will be deleted after 2 seconds 18 DPM 9400 User Manual Entering user defined labe
39. rding format Long Play mobile 9 16 Standard Play 9 16 Recording mode Insert 14 Overwrite 14 Recording time 11 Reformat Memory card 11 S Scan Barcode 21 SD 5 Section sound file Delete 15 Skip Back 17 Skip Forward 17 Software SpeechExec Dictate 20 24 Sound file Delete file 16 Delete section 15 Playback 14 Skip Back 17 Skip Forward 17 Sound file format Long Play mobile 9 16 Standard Play 9 16 SP LPm 9 16 SpeechExec Dictate 20 24 Spoken instruction Delete 24 Insert mode 24 Overwrite mode 23 Spoken instructions 23 Standard display 7 Standard Play 9 16 Start screen 6 Symbols 3 T Time DPM 9400 00 8 Time DPM 9400 52 9 Transfer Data 24 Troubleshooting 26 U User defined label 19 DPM menu 8 V VA 10 16 DPM 9400 00 16 DPM 9400 52 17 Voice activated recording 10 16 Volume 14 W Warning 26 Winding 15 DPM 9400 00 15 DPM 9400 User Manual DPM 9400 52 15 Workflow management 24 30
40. rmation e During transfer and as long as the DPM is connected to the PC all buttons and switches on the DPM are inactive e For more information on the different download configuration options including the automatic download procedure refer to the SpeechExec Online Help or the User Manual delivered with the CD Mandatory user input SpeechExec Dictate enables you to configure the DPM in such a way that mandatory information must be provided before you can start a recording The mandatory user input options are e Mandatory Keyword input This means that the menu entry for assigning Keywords is displayed automatically on the DPM when you create a new dictation You cannot start recording the dictation unless you make selections for all predefined Keywords available on the DPM e Mandatory user defined label This means that the menu entry for entering user defined labels is displayed automatically when you create a new dictation You cannot start recording the dictation unless you enter the required user defined labels For information on entering labels refer to the Entering user defined label section in this manual 25 DPM 9400 User Manual Appendix Troubleshooting the DPM If you have problems with your DPM please try the following before you contact your vendor Nothing appears on the DPM display e The batteries are not loaded properly Verify that the polarity is correct e The batteries are dead Change the batteries e
41. ructions in Overwrite mode When Overwrite mode is enabled on your DPM the behavior is as follows e Spoken instructions will be overwritten partially or completely without any warning e When you start normal recording inside a spoken instruction and finish recording before you have reached the end of the spoken instruction the instruction is split into two parts 23 DPM 9400 User Manual For example you have a spoken instruction with a length of 12 seconds You position inside the instruction at 5 seconds and do normal recording for 5 seconds Your sound file will then have a spoken instruction of 5 seconds followed by normal recording of 5 seconds followed by the remainder of the instruction of 2 seconds However the total length of the instruction has been decreased to 7 seconds because the middle part has been overwritten with the normal recording Recording spoken instructions in Insert mode When Overwrite mode is enabled on your device the behavior is as follows e When you insert a spoken instruction before an existing one the numbering of the consecutive instructions is increased by 1 For example if you inserted an instruction before INSTR 2 INSTR 2 would become INSTR 3 INSTR 3 would become INSTR 4 and so on e When you insert normal recording into an existing spoken instruction the spoken instruction is split into two individual instructions The total number of instructions in your sound file is increased by 1 Howe
42. s defines the following Keyword sets Keyword set 1 Peter intensive care 123 yes m Keyword set 2 Steve first aid 456 yes m Keyword set 3 Patricia surgery 789 private f After this configuration has been transferred to the DPM the Keyword sets can be selected on the DPM as follows 1 Press the Jog Dial for about two seconds to access the DPM menu The Keyword set name taken from the usage definition of Keyword 1 is displayed If a Keyword set has already been assigned previously two of the content definitions of the currently assigned set are also displayed for example PATIENT eter Intensive care ok 22 DPM 9400 User Manual 2 Press the Jog Dial again to access the available Keyword sets The currently assigned set is displayed JE Peter Intensive care 123 uen m 3 Move the Jog Dial to scroll to the Keyword set you want to assign ok Steve First aid 456 ues m 4 Confirm the new assignment by pressing the Jog Dial and to return to the DPM main menu The menu entry displays the new Keyword set PATIENT teve First aid ok This Keyword set is now assigned automatically to any new dictation file Note The Linked Keyword setting and the Barcode into Keywords setting do not overrule each other If the DPM has been configured with both settings you will have to scan in the barcode information first mandatory setting To overwrite the barcode information with a
43. s panas asma asa sa rasura ana 12 Recording DPM 9400 00 rrr pp eria aee eterna neg eio e RE CF erac eager ege age M gy e Sdn ve Per estre xia eM s 12 Recording DPM 9400 52 Finishing a dictation EOL and Priority Recording mode Insert Overwrite e 14 Playback ssssssssssss we 14 Adjusting the volume wi 14 Fast Forward and East Rewind eii tnit de eee ce decere dee evade de ie ERA Res e ERI ed de genu dawn 15 DPM 9400 00 DPM 9400 52 Deleting E Deletirig a Sectiohn 56 EE reete irte a PEN e VER EP EET EGER UO ness 15 BI ie Ez nil NETT ATE 16 Recording format Standard Play Long Play mobile we 16 Voice activated recording ssssssssssss we 16 DPM 9400 00 16 DPM 9400 52 and Skip Forward and Skip Back o s ec mcer ecc e Pera eda dien rer wees wae Eee d 17 Chapter 5 Advanced Operations ee eeie eese iiie essei nsns n aan a aa aan ansa nana aua nana anas aaa a ausa aaa n 18 Inserting index marks Deleting indek e Ez etc Entering user defined labels 5 t EL DU Re dees eis dpa re re eI Re erie he ge de Assigning Keywords Example Assigning Keywords is Scanning barcode information into Keywords sssssssssssseseseeee eene nennen nennen rennen 21 Example Barcode scarihirg
44. splayed Note When working with standard rechargable batteries the DPM only displays the symbol for 8096 battery power amp J even if the batteries have been fully recharged The symbol for 100 battery power E is only displayed when completely new standard batteries not rechargable are inserted or when the DPM is run from the mains power supply DPM 9400 User Manual Chapter 3 Getting Started This chapter provides an introduction to the basic functions of the DPM 9400 e Activating the DPM e Memory card e Start screen e DPM menu e Power Save mode Activating the DPM The DPM can be turned on and off via the Lock Hold switch If the device is locked it is not possible to use any of the DPM buttons and none of the buttons can be pressed accidentally w The device is unlocked f N The device is locked When you work with the DPM for the first time insert the batteries and unlock the Lock Hold switch The device is now operational and you can insert the memory card For activating the device when it has already been in use there are the following options e If the Lock Hold switch was activated unlock the device e If the device has gone into Power Save mode the device has been left inactive for for more than four minutes activate the device by pressing any button or by moving the 4 Position Switch e If the DPM has been left inactive for more than two hours it is automatically turned off In this cas
45. the authors can select from the predefined entries and assign them to their dictations These entries are saved together with the dictation and can finally be used by the transcriptionist for filtering the dictations For more information on DPM Keywords refer to the SpeechExec Dictate Online Help Example Assigning Keywords In the example the following Keywords have been defined with the SpeechExec Dictate Patient Document Delivery This information is transferred to the DPM where the author makes the required Keyword assingments Do the following 1 Press the Jog Dial for about two seconds to access the DPM menu and display the Keyword s usage definition Author AUTHOR Jones JE Note If a Keyword assignment has already been made the current assignment is displayed as the menu entry for example AUTHOR Jones 2 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed Jones Singh Watson 3 Move the Jog Dial to scroll to the name you want to assign JE Singh 4 Confirm your selection by pressing the Jog Dial and to return to the DPM main menu 5 Assign a second Keyword by moving the Jog Dial to display its usage definition Patient PATIENT JE 6 Confirm the Keyword selection by pressing the Jog Dial The Keyword s content definitions are displayed Peter Steve Patricia 7 Move the Jog Dial to scroll to the patient name you want
46. thout showing the status indication bar 5p 11 57 34 i 00 16 Jones e The Advanced display option uses smaller symbols It enables to view more information on the current dictation and shows the status indication bar This bar provides visual feedback when a dication for example is recorded or played back mm 5p 11 57 3 e 16 54 Jones DPM menu The DPM 9400 comes with a menu which provides the following options e User defined labels e Assigning Keywords e Setting the date and time e Setting the recording format e Enabling and disabling the DPM device beep e Setting the microphone sensitivity e Voice activated recording e Backlight on off e Changing the contrast e Displaying the recording time e Reformatting the memory card Note The setting for the DPM display appearance Standard display and Advanced display options for enabling disabling the record notification beep and for recording into one file only can only be made via the SpeechExec Dictate Note If the one file function is activated any recording will be stored in a single file The Skip Forward Skip Back and EOL functions are not available If the record notification beep is enabled you will hear two beeps every time the DPM goes into Recording mode Accessing the DPM menu You can access the DPM menu by pressing the Jog Dial for about two seconds The DPM menu can only be accessed when the DPM is in Stop mode e To move between
47. ting you can proceed to the MM month setting by pressing the Jog Dial When you change the batteries for the DPM a built in power storage will keep the clock active for ten hours After that the time setting has to be repeated as described above Alternatively you can also connect the DPM to the PC and enable the Synchronize DPM time with PC time option in SpeechExec Dictate Setting the recording format The DPM enables you to record dictations either in the Standard Play or the Long Play mobile recording format The default setting is Standard Play SP This is the menu entry for the recording format the current setting is indicated with large bold letters SP Lr Confirm the menu entry selection by pressing the Jog Dial and do the following Set LPm fm DPM 9400 User Manual e Set SP Confirm the setting by pressing the Jog Dial and to return to the DPM main menu For more information on the recording format refer to the Recording format section in this manual DPM device beep You can define whether you want the DPM to beep when specific operations take place Otherwise the DPM is muted except for warnings for example when the batteries are almost empty or the memory card is almost full This is the menu entry for the device beep a check mark next to the symbol indicates that the beep function is enabled The symbol always shows the current setting dd Confirm the menu entry selection by pressing the Jog
48. ting a memory card of the type SD make sure the card is not write protected A write protected SD card is indicated with this symbol on the DPM display t Power Save mode If the DPM is left inactive for more than four minutes it goes automatically into Power Save mode and the display is turned off You can reactivate the DPM by pressing any button or moving the 4 Position Switch This does not initiate the function of the corresponding button The only exception is if you move the 4 Position Switch to the Play position this will start playback When the device has been reactivated it will either display the start screen or reenter the mode which was active before it entered the Power Save mode Note If you have voice activated recording enabled and the DPM is in Record Standby mode the device will go into Power Save mode after 60 minutes 11 DPM 9400 User Manual Chapter 4 Basic Operations This chapter provides an introduction to the basic functions of the DPM 9400 Recording a dictation Recording mode Insert Overwrite Playing back a dictation Fast Forward and Fast Rewind Deleting parts of a sound file and deleting entire sound files Finishing a dictation EOL and Priority Additional settings Recording DPM 9400 00 DPM 9400 00 enables you to create high quality digital recordings To make a recording with DPM 9400 00 do the following 1 2 Make sure that the 4 Position Switch is in the Stop position am
49. to mark the current dictation as finished EOL symbol J The file is closed and a new empty file is automatically generated The file number is increased by one Finishing a dictation EOL and Priority The L P button on the DPM has two functions marking a dictation as finished EOL function End of Letter and assigning priority to a dictation Priority function The L P button is only operational if the 4 Position Switch is in the Stop position and recording has been done in the file J The dictation is marked as finished EOL End of Letter I The dictation has been assigned priority Note Finishing a dictation via the L P button is also possible in Record Standby mode The functions of the L P button are as follows e f you press the L P button once the current file is marked as finished EOL attribute The file is closed and a new empty file is created m rp 11 57 my oP 11 57 H _HJ 16 54 o 16 54 e f you press the L P button twice within half a second the current file is marked as finished EOL attribute and assigned the Priority status This also closes the current file and creates a new empty file sF 11 57 sF 11 57 _H 3 a 16 54 o 16 54 13 DPM 9400 User Manual Note If you have finished a file with the EOL attribute no further recording is possible in this file It is also not possible to delete the file or to delete a section from the file Removing EOL and Prior
50. ver the contents of the instruction are preserved and not overwritten mp 11 55 ww 0 09 14 3 05 00 INSTR 1 Additional infomation e When you fast forward or fast rewind the file the device will interrupt the current action at the insertion point of a spoken instruction for about 1 second and it will beep The action is then continued automatically While the device stops at a spoken instruction the corresponding string is displayed on the device m 5P 11 55 1 o 16 35 INSTR 1 e In Playback mode only the spoken instruction string is shown on the display when the playback cursor moves over a spoken instruction The device will not beep and playback will not be interrupted e You can insert up to 32 spoken instructions into one file e You cannot insert spoken instructions into dictations which have been finished with EOL e You cannot insert an index mark into a spoken instruction Deleting spoken instructions Deleting a spoken instruction is similar to deleting a section from the sound file Do the following 1 Goto the beginning of the spoken instruction and press the DEL button once mm 5P 11 55 O 16 35 INSTR 1 2 Go to the end of the spoken instruction and press the DEL button again my 5F 11 55 mam n ir DEL ll e SEC 3 Confirm the delete operation by pressing the DEL button for at least two seconds Transferring data between DPM and PC You can use your DPM as part of the workflow management f
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