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Palm Tungsten E Handbook

1. 253 Chapter 16 Setting Preferences for Your Handheld Editing connections The following example shows you how to edit the IR to PC handheld connection to adjust the communication speed you can similarly edit other connections or settings or create a custom connection To edit the IR to PC handheld connection 1 From the Communications Preferences list select Connection 2 Select the IR to PC handheld connection Preferences Connection Available Connections IR to a PC Handheld 3 Tap Edit 4 Tap Details Edit Connection ij Details Name IR to a PC Handheld Speed 57 600 bps Connect to v PC Flow Cth v Automatic Via Cradle Cable 5 Tap the Speed pick list and then select the appropriate speed 6 Tap OK 7 Tap OK again to save the configuration Network Preferences You can use the software that is included in the handheld operating system to connect with Internet service providers ISPs or dial in remote access servers using a mobile phone or optional modem accessory Your mobile phone must be equipped with an IR port You also need an ISP account or corporate remote access account and a mobile phone carrier account that supports dial up connections or a mobile phone carrier account with high speed wireless data network services 254 Setting Communication Preferences To send and receive e mail directly from and to your handheld you must create a conf
2. character 3 Tap each of the pick lists and select the application you want to associate with that task 4 Tap OK Tap to Connect With Tap to Connect you can select a contact and initiate a related task by tapping it with the stylus By default Tap to Connect is not enabled You must install the Telephony SMS application from the CD ROM to access and use this feature To enable Tap to Connect 1 From the Contacts list tap the Menu icon O 2 Select Option and then select Preferences 3 Tap Enable Tap to Connect 4 Tap OK TIP You can also configure which application opens when you tap a specific Contacts record field and whether to add a prefix to all phone numbers See Quick Connect earlier in this chapter to learn how to configure these settings To make a connection with Tap to Connect 1 Open the contact to which you want to connect 2 Tap an item For example to dial a phone number tap the number you want to dial To address an e mail message tap an e mail address 88 Using Contacts menus 3 Optional Tap the number to edit it Arthur Manzi G Work 415 555 7775 Unfiled Arthur Manzi W For example you might want to add an area code a 1 or a country code to a phone number Using Contacts menus Contacts menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about se
3. 77 Chapter 6 Using Card Info 4 5 6 Select Rename Card from the Card menu Enter the new name for the card Rename Card New Card Name Tap Rename Formatting a card Formatting a card destroys all its data and prepares it to accept new applications and data To format a card 1 2 3 4 Tap the Home icon Tap the Card Info icon Tap the Menu icon Select Format Card from the Card menu and then tap OK Managing expansion cards When writing data to an expansion card wait for your handheld to complete the operation before removing the card from the slot This prevents data corruption or accidental damage to the expansion card You can install applications to an expansion card after performing an initial HotSync operation See Installing files and add on applications in Chapter 4 for information For optimal performance we recommend that you do not install more than 50 applications to a single expansion card Reading and writing information on an expansion card uses more battery power than performing the same task on your handheld If you have ample storage space on your handheld consider copying the information to your handheld When your handheld s battery level becomes very low access to the expansion card may be disabled to protect your data If this occurs recharge your handheld as soon as possible 78 Using Card Info menus Using Card Info
4. Handbook for the Palm Tungsten E Handheld D Copyright 1998 2003 Palm Inc All rights reserved Graffiti HotSync the Palm logo Palm OS and Palm Powered are registered trademarks and Palm Tungsten and VersaMail are trademarks of Palm Inc All other brands are trademarks or registered trademarks of their respective owners MPEG Layer 3 audio decoding technology licensed from Fraunhofer IIS and Thompson Disclaimer and Limitation of Liability Palm Inc assumes no responsibility for any damage or loss resulting from the use of this handbook Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program s Using any part of the software indicates that you accept the terms of the End User Software License Agreement PN 407 5635A US POWERED Contents Chapter 1 Setting Up Your Palm Tungsten E Handheld 1 System requireMeEN S lt 22 55scauensepianteestareweriasvis aE weeehen ee 1 Minimum requirements Windows computers 000 eee eee 1 Minimum requirements
5. Number Strokes Number Strokes 2 l 3 4 5 1 Ly 5 l 6 8 S 9 C Punctuation marks Draw these marks on the abc or ABC writing area Mark Stroke Mark Stroke Period Ampersand amp Comma Carriage tf return Apostrophe At 1 e Space i Straight quotes TI Question Tab 9 e2 A 1 T e2 21 Chapter 3 Entering Data on Your Handheld Draw these marks on the 123 writing area Mark Stroke Mark Stroke Period n Backslash N Comma Slash A A Tilde Left Paren i N C Dash o Right Paren _ p Plus 1 Equal of oo 2 Asterisk x Accented characters Draw accents on the 123 writing area Accent Stroke Accent Stroke Acute Dieresis PaP a Grave Circumflex x A Tilde Ring N i C Using these accent strokes you can write the following accented letters adaaadae eiiiiddddoouudtyyn Symbols and other special characters You can write symbols and other special characters using the Punctuation Shift stroke NOTE You can also use the Punctuation Shift stroke to write punctuation marks 22 Using Graffiti 2 writing To write symbols and special characters 1 Enter the Punctuation Shift stroke Punctuation Shift When Punctuation Shift is active an up arrow symbol appears in the low
6. Speakeas 3 18 Inbox X out of of Joe Sad 12 10p FF Mreview c Angela 12 09p o SE these ar Travis 12 08p MM lunch meet Joe Sadu 12 07p Inbox 18 cki Hic 11 41a Outbox 10 55a Drafts 11 36p Sent 11 02p Trash 18 10 33p Edit Folders i 4 54p M Re Bluetoo Kwong Li 2 48p Hew Get Mai Display oo 9090 89 To move multiple e mail messages 1 Tap the folder that contains the e mail messages you want to move 2 Select the messages by tapping to the left of each message icon TIP To select a group of adjacent messages drag the stylus to the left of the message icons A checkmark appears next to each selected message Speakeas 3 18 Inbox M out of of Joe Sad 12 10p FF Mreview c Angela 12 09p o SE these ar Travis 12 08p M lunch meet Joe Sadu 12 07p M FW Revise Micki Hic 11 41a BS Re cross r Wayne H 10 55a M Registratio LinkeSOF 11 36p M The Searc Search R 11 02p o B8 Fw REYIEW Donna M 10 33p io M My schedulgKwong Li 4 54p M Re Bluetoo Kwong Li 2 48p Nen Get Mai Display 3 Do either of the following Tap the Menu icon and then select Move To on the Message menu 164 Getting sending and managing e mail Tap a message icon next to a selected message and then tap Move To on the pick lis
7. For example if the maximum message size is 5KB and you download a body of 2KB then any attachment under 3KB is also downloaded and any attachment over 3KB is not See Downloading large attachments later in this chapter 2 Tap the red paper clip icon in the upper right corner If the attachment is not downloaded a paper clip icon will not appear even though the message was sent with an attachment You must download the attachment for the paper clip icon to appear 107 p f Tap red paper clip icon to view From Joe Sadusky attachment lt jms510 hotmail com gt Subj files for your review please see attached and get back to me by COB SSSA photos to your e mail with MSN 8 Get 2 months FREE E 3 Your options for working with a downloaded attachment vary according to the file type Type Action Viewable file Tap the name of the attachment you want to view and text Word doc then tap View If there are multiple viewers registered on task HTML your handheld for the attachment file type either use the graphic and soon default viewer shown or select a viewer from the list For example if you have two photo viewing applications on your handheld and you select a photo attachment on the list the Viewer pick list appears containing the names of the photo viewing applications Tap the pick list and then select the application you want to use to view the photo attachment If there is only o
8. Plasterer Michael Sanagala Srivinas 831 555 3792M 954 555 1234H 831 555 7534W 650 555 3434W raja anyisp com 555 2367 W Tap the category pick list in the upper right corner of the screen or list Select Edit Categories Select the category that you want to rename and then tap Rename Calendar only Select the category that you want to rename and then tap Edit 43 Chapter 4 Working with Applications 4 Enter the new name for the category and then tap OK 5 Tap OK TIP You can group the records within two or more categories into one category by giving the categories the same name For example if you change the name of the Personal category to Business all records formerly in the Personal category appear in the Business category Finding information Your handheld offers several ways for you to find information quickly This section describes the most common methods Using Find You can use Find to locate any text that you specify in any application that resides on your handheld Find does not search applications that reside on an expansion card To use Find 1 Tap the Find icon Q 2 Enter the text that you want to find TIP If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Find is not case sensitive For example searching for the name davidson also finds Davidson Find locates any words that begin
9. To create a new memo 1 Open Memos 2 Tap New 1 11722 Meetingminutes _ f ssnsssnnennnnnnnnnsccennnnsennnnnnnnnencennsnnncnnnnnnneneecsssnneesese 2 Directions to Moscone Center E SREI EEEN TAIE 3 Plans for conference saian iaioa sanaaa SaS 4 Priorities on new project EEIE AORE AAAA IE AAEAAN ET 5 To discuss Jose Ribera Saata anasa asiaa sino SoS a E SAKSAAN Tap New TIP In the Memo list screen you can also begin writing in the input area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done 99 Chapter 9 Using Memos Reviewing memos The first line of a memo appears in the Memo list This makes it easy to locate and review your memos To review a memo 1 From the Memo list select the text of the memo TIP You can also select review and move between memos with the navigator See Using the navigator in Chapter 2 for details Select a memo to review 1 11722 Meeting minutes 2 Directions to Moscone Center 3 Plans for conference d Priorities on new project 5 To discuss Jose Ribera 2 Review or edit the text in the memo and then tap Done Using Memos menus Record menus Memos menu commands that are not explained elsewhere in this book are de
10. To sort the Note Pad or Memo list manually tap and drag a note or memo to a new location in the list To make the list appear in Palm Desktop software as you manually sorted it on your handheld open the application in Palm Desktop software and then click Sort by Then select Order on Handheld Attaching notes In Contacts Calendar Palm Photos Tasks and Expense you can attach a note to a record A note can be up to several thousand characters long For example for an appointment in Calendar you can attach a note with directions to the location To attach a note to a record 1 Display the entry to which you want to add a note To display an entry tap it or press Up or Down on the navigator to highlight it and then press Select on the navigator 2 In Contacts only Tap Edit 3 Tap Details 4 Tap the Note button Ll 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note 4 00 5 00 Guitar Lesson B Note icon 6 00 To review or edit a note m Tap the Note icon D TIP In Calendar you can also highlight the event that contains the note press Select on the navigator to open the note and then press Select on the navigator again to close the note 48 Performing common tasks To delete a note 1 Tap the Note icon D 2 Tap Delete and then tap Yes Choosing fonts In many applications you can change the font style to make text
11. Using File Link The File Link feature enables you to import Contacts and Memos information such as a company phone list to your handheld from a separate external file on your Windows computer You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld With File Link you can import data stored in any of the following formats Comma separated csv a Memos archive mpa Contacts archive aba m Text txt For information on how to set up a file link see the Palm Desktop online Help Importing data from a Mac computer Palm Desktop software can import data from any applications that can export the data in any of the following file formats Tab delimited file m Text m Palm Desktop software for Mac vCal iCal ves ics m vCard vcf For example you can export tab delimited files from applications such as FileMaker Pro Meeting Maker Now Contact and Now Up to Date 29 Chapter 3 Entering Data on Your Handheld To import data from a Mac computer 1 2 3 7 8 9 Open Palm Desktop software From the File menu select Import Select the file you want to import Click Open If you want to change the order of the fields you re importing point to a field wait for the cursor to change to a double arrow and then drag
12. Mail service default service for e mail account 142 143 Mailbox adding new 132 Maintenance information 273 Marking messages unread read 193 Maximum message size incoming e mail 137 Memo Pad See Memos Memory amount of free 294 for beaming 289 regaining 282 Memory card slot See Expansion card slot Memos adding Contacts data to records 46 archive files mpa 28 categorizing records 41 conduit for synchronizing 225 creating records 38 deleting records 40 67 fonts 49 menus 100 opening 99 private records 251 reviewing memos 100 sorting records 47 284 Menus 36 38 283 Calendar 75 218 command equivalents Graffiti 2 writing 37 command toolbar 38 Edit menu 39 40 Expense 97 Memos 100 menu bar 12 37 Network preferences 265 Note Pad 107 Palm Photos 118 Microsoft Exchange 5 0 199 303 Index Microsoft Outlook connecting to 286 synchronizing with 199 Microsoft Outlook Express selecting as mail client 200 mini USB cable See HotSync cable Modem sled prerequisite for connection 130 Monday to start week 241 Month Calendar view 71 MPA Memos archive file 28 MultiMediaCard See Expansion Card Multiple addressees 169 Navigator defined 8 location 8 using 14 Netscape 199 Network connecting 260 HotSync operation 229 233 idle timeout 261 login scripts 263 265 password 256 phone settings 258 preferences 255 266 primary DNS 262 secondary DNS 262 selecting connection 257 selecting service 255
13. To set an alarm for a note 1 Tap the note to which you want to assign an alarm 2 Tap the Menu icon O 3 Select Options and then select Alarm 4 Tap the Date box Tap here to select year Jan Feb mar Apr May Jun ME Aug Sep Oct Nov Dec Tap here to select month Tap here to select date 5 Tap the year month and date you want the alarm to sound After you tap the date the Set Alarm dialog box reappears 6 Tap the Time box 105 Chapter 10 Using Note Pad 7 Tap the hour and minute columns to select the time you want the alarm to occur Set Alarm Tap here to select minutes Time Tap here to select hour 8 Tap OK 9 When the alarm goes off and the reminder message appears onscreen do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the note title appears on the screen If you did not title the note the time the note was created appears on the screen Tap Go To to open Note Pad Note Pad will open and display the note associated with the alarm 9 35pm Reminder 106 Using Note Pad menus Usin
14. 3 Tap one of the four Country boxes Custom Currencies Create your own custom currencies by tapping on the country name below Tap a Country box 4 Enter the name of the country and the symbol that you want to appear in Expense Currency Properties Country Symbol 5 Tap OK to close the Currency Properties dialog box and then tap OK again Setting Show Options Show Options defines the sort order and other settings that relate to your Expense items 95 Chapter 8 Using Expense To open the Show Options dialog box 1 2 In the Expense list tap Show Select any of the options 4 14 Taxi 00 4 14 Lunch 5 Show Options i 4 14 Hotel 4 14 Car Rental Sort by w Date Distance w Miles W Show currency Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage entries in miles or kilometers Show currency Shows or hides the currency symbol in the Expense list Tap OK Working with Expense data on your computer After you enter your expenses into the Expense application on your handheld and perform a HotSync operation Palm Desktop software enables you to do any of the following on your Windows computer See the Palm Desktop software online Help for details This feature is not available on Mac computers Add modify and delete your Expense data Organize your Expense data by category amount date type or notes View E
15. m 1 Lotus Notes account 5 combined direct POP or direct IMAP accounts If you attempt to synchronize more than the limit for a particular type of account during a HotSync operation you will receive an alert prompting you to deactivate any accounts over the allowed number Using SSL with the conduit When you set up an e mail account you can choose to use a secure connection Secure Sockets Layer or SSL for sending and receiving e mail messages The Palm VersaMail HotSync Conduit supports SSL when synchronizing with an e mail account only if that account uses one of the following desktop e mail applications mail clients m Outlook m Outlook Express a Eudora The conduit does not support SSL for accounts set up as direct POP or direct IMAP or for Microsoft Exchange or Lotus Notes accounts 209 Chapter 13 Using Palm VersaMail Personal E mail Software 210 Using World Clock amp World Clock enables you to view the current time and date in multiple locations and to set an alarm To open World Clock 1 Tap the Home icon 9 2 Tap the World Clock icon amp TIP You can also open World Clock by tapping the Clock icon in the upper left corner of the active input area and then tapping Go to Clock or when your handheld is off you can press Select on the navigator and then tap Go to Clock Palo Alto 8 10 31 pm Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Sun Dec 7 Sun De
16. 2 Enter the name of your incoming POP mail server such as pop mail yahoo com If the VersaMail application knows the incoming mail server name based on the mail service you selected the correct server name is displayed 134 Setting up and managing e mail accounts 3 Enter the name of your outgoing SMTP mail server such as smtp mail yahoo com If the VersaMail application knows the outgoing mail server name based on the mail service you selected the correct server name is displayed 4 Tap Next 5 Do one of the following To accept these mail options and begin using the VersaMail application tap Done This takes you to the Inbox of the account you set up See Getting sending and managing e mail later in this chapter for information on getting and sending e mail If you set up a synchronize only e mail account you need to configure this account on your desktop See Configuring account settings in HotSync Manager later in this chapter for information You will not be able to synchronize e mail between your handheld and your desktop until you configure the account on your desktop To set up additional mail options tap Next Continue with the next set of procedures VersaMail Setup Tap Done to complete the setup of your Sam Yahoo account and then exit Tap Next to continue to set additional mail options Setting mail retrieval options for a POP or IMAP account The next VersaMail Setu
17. BPhotoCapture pre 44 32KB Pakn Application BPhotos pee 200 83KB Palm Application Plhetictionwitersqui 382KB Pain Database j2 F BB_Cnisin Tunes 258MB MP3 Format Sound FBRose006 9 282 30KB JPG File mk Snowedins ipg 1 17 KB _ JPG File Sunrise ipg 625 78KB JPG File BP Surfing 22 Place 222MB MP3 Foimat Sound x Expansion card file list Add Remove Hide Details frem 7117KB 7 Status bar 3 From My Computer or Windows Explorer select the file s or folder that you want to install 53 Chapter 4 Working with Applications 4 Drag and drop the file s or folder onto the handheld or expansion card file list If a No symbol appears when you attempt to drag a file onto a file list that file is not supported on that destination The status bar shows the number of files selected and their total size However because some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar 5 Perform a HotSync operation to install the files See Conducting HotSync operations in Chapter 15 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then
18. NSA MANN DXNN MyMwn MIND Pown wr Intrinsic Safety Warnings Warning Explosion Hazard Substitution of components may impair suitability for class I division 2 Warning Explosion Hazard When in hazardous location turn off power before replacing or wiring modules and Warning Explosion Hazard Do not disconnect equipment unless power has been switched off or the area is known to be non hazardous 296 Numerics 5 way navigator See Navigator A ABA Contacts archive file 28 Account See E mail account Add on applications 51 58 Addressing e mail displaying another address 138 message 168 171 using Smart Addressing 170 Advanced preferences 192 Agenda View background image 62 display options 62 displaying 62 displaying tasks 62 Alarm lists 50 preset 75 setting in Calendar 67 setting in Note Pad 105 setting in World Clock 217 sound 75 152 218 251 283 Alerting for new mail 151 Alphabet onscreen keyboard 13 Alphabet Graffiti 2 20 APOP adding to an account 143 and synchronization 201 requirement 131 Application buttons 8 31 61 81 119 267 Applications beaming 25 26 Calendar 61 Card Info 77 categories 34 Contacts 81 copying to or from an expansion card 34 Index deleting 58 Expense 91 fonts 49 installing 51 57 Memos 99 Note Pad 103 opening 32 opening from expansion card 32 Palm Photos 109 plug in 265 removing 58 size in kilobytes 294 so
19. Replying to e mail You can reply to an e mail message as you are reading it or start the reply when viewing messages in the folders list view To reply to an e mail message that you are reading 1 Tap the message you want to reply to 2 Tap Reply 1of1 gt E From Travis Washington lt trwashjr hotmail com gt Subj cool site check this out www futurefacing com tw 3 In the Reply Options dialog box select options for replying to the sender only or to all e mail recipients and for including original message text Reply Options Reply To Include Original Text 4 Tap OK 5 Enter a reply Reply To Message In ial To Travis Washington aeeaee Subj re cool site heat gt Travis Washington lt trwashjr hotmail com gt wrote gt check this out v 6 Tap Send to send the message now or tap Outbox to send it later NOTE Replies are always sent as text only even if you received the original message in HTML format 177 Chapter 13 Using Palm VersaMail Personal E mail Software To reply to an e mail message from the folders list 1 On the message screen tap the folder name in the upper left corner to open the message menu and then press Right on the navigator to move to and open the Options menu 2 Press Down on the navigator to move to the Reply option and then press Select to select this option TIP Alternately you c
20. close the Edit Categories dialog box 5 Tap Done To display applications by category 1 Tap the Home icon 2 Do one of the following Tap the Home icon repeatedly to cycle through all your categories Press Right on the navigator to cycle through the categories Tap the pick list in the upper right corner of the screen and then select the category you want to display When the highlight on the Home screen is not active press and hold Select on the navigator to open the category list press Up or Down on the navigator to highlight a category and then press Select on the navigator to view that category Copying applications to or from an expansion card You can copy applications from your handheld to an expansion card or from an expansion card to your handheld To copy an application to an expansion card 1 Tap the Home icon 9 2 Tap the Menu icon O 34 Copying applications to or from an expansion card 3 Select Copy on the App menu Copy From v Handheld To BMy Card 22 7M Free FlashCard 36K Graffiti 2 24K ScreenShot 125K Tap the Copy From pick list and select Handheld Tap the Copy To pick list and select the card name The Copy To pick list appears only if there are multiple cards available Tap the application you want to copy Tap Copy and then tap Done You can install applications to a card that is seated in the expansion card slot during a HotSync o
21. display name 195 Chapter 13 Using Palm VersaMail Personal E mail Software 2 Optional If the Last name and First name fields are blank enter the first and last name associated with the From e mail address 3 Tap OK to add the e mail address to Contacts and then tap OK in the confirmation dialog box You can also update an existing Contacts record with a new e mail address or create a second Contacts record for a name that has an existing record The procedure is the same as for adding a new Contacts record If you tap Add to Contacts from the body of an e mail message and a record already exists for the recipient name you are prompted either to update the e mail address for the recipient or to create a new record for the recipient Synchronizing e mail between the handheld and the desktop IMPORTANT You must have a Windows computer to synchronize e mail between your handheld and your computer To manage your e mail on your desktop as well as on your handheld you can synchronize an e mail account on the handheld with an e mail application on the desktop You can use many popular e mail applications called clients such as Microsoft Outlook Eudora Lotus Notes Outlook Express or any other e mail clients that use MAPI Configuring account settings in HotSync Manager Before synchronizing an e mail account you configure the account s settings in the Palm VersaMail HotSync Conduit The settings have
22. tap 69 Tapping 11 Tasks adding Contacts data to records 46 archive files tda 28 categorizing records 41 126 checking off items 121 completed items 126 completion date 126 conduit for synchronizing 225 creating records 38 deleting records 40 67 display options 125 displaying in Calendar 62 due date 122 126 filtering options 124 fonts 49 notes for records 48 49 opening 119 prioritizing records 120 126 private records 251 purging records 41 126 sort order setting 126 sorting records 47 viewing reminders 152 TCP IP 266 TDA Tasks archive file 28 Technical Support 279 293 Text copying 40 cutting 40 deleting 40 entry See Entering data files importing data from 28 29 fonts for 49 pasting 40 selecting 39 selecting all 40 Thousands separator 241 Time alarm setting 67 format 241 setting current 213 239 setting event 64 start and end for Calendar Day view 75 Time Zone 215 Tips online 14 To field 169 Today See Current date Transmitting data See Beaming information Trash automatically emptying 192 creating other folders 165 emptying deleted e mail 192 193 setting frequency in preferences 192 Troubleshooting 287 Turning off handheld automatically 243 307 Index pen stroke for 268 problems with 282 Turning on handheld displaying owner s name 269 problems with 282 ndoing actions 40 nread mail 136 nread messages marking 193 nresponsive handheld 283 ntimed events 66 68 pgrading a Multi
23. 22 printing 97 Events Calendar 61 Events See Calendar Exclamation marks in Tasks 126 Expansion using cards 77 79 Expansion Card applications 32 copying applications 34 formatting 78 inserting and removing 10 renaming 77 Expansion card slot 9 Expense creating records 91 currency 93 94 date of item 92 defining new currency 95 menus 97 receipt details 93 reports 96 97 type 93 97 vendor 93 Extended MAPI 199 F FAQs See Frequently asked questions FCC Statement 295 Files error log 197 Files linking to external 29 233 Finding information in applications 44 phone numbers 46 scrolling in Contacts list 45 using the Find application 44 Folders creating new 165 viewing other 158 Fonts 49 97 Formats preferences 240 Forwarding e mail 175 Frequently asked questions application problems 284 beaming problems 289 HotSync problems 285 operating problems 282 password problems 291 recharging problems 291 software installation problems 280 tapping and writing problems 283 wireless problems 291 Frozen handheld 283 G Games 252 General preferences 152 238 252 alarm sounds 251 Date amp Time 238 240 Digitizer 240 Formats 240 241 opening 238 Power 243 244 Sounds amp Alerts 251 252 system sounds 251 Getting e mail checking for new messages 146 GPRS network connecting to 254 266 GPRS prerequisite for connection 130 Graffiti 2 alphabet 20 Command stroke 38 input area 8 input areas 19 menu commands 37 online H
24. E mail Software 3 On the Address Lookup screen tap the address you want and then tap Add Address Lookup gee Joanna jkwan jkwan net adusky Joe jms510 hotmail com Look Up 4 Optional Repeat steps 2 and 3 for each address you want to add 5 To enter an address in the cc or bcc field tap the field name and follow the steps given for the To field Using Smart Addressing to address a message Smart Addressing completes a recognized e mail address Smart Addressing automatically fills in fields when the recipient s name and e mail address are in your Contacts list By default Smart Addressing is selected in VersaMail Preferences To use Smart Addressing to address a message 1 On the New Message screen tap in the To field 2 Start entering the person s name such as Joe Smith Once the name is recognized from your Contacts list the name and e mail address are automatically completed on the recipient list For example if you have a Joe Smith and a Joan Smith in Contacts and no other names starting with J once you type Joe the entry Joe Smith is completed with the correct e mail address 3 If Smart Addressing recognizes more than one name for the typed entry or if the recognized name has more than one e mail address associated with it all the names or e mail addresses are displayed Continue typing until only the name or e mail address you want is displayed or navigate or tap to se
25. For example if you created an Earthlink e mail account on the handheld and want to synchronize that with the desktop set the synchronization options for the Earthlink account During a HotSync operation the Earthlink account on the handheld and the e mail application specified in the conduit are synchronized 197 Chapter 13 Using Palm VersaMail Personal E mail Software To configure an account and set the synchronization options 1 On the VersaMail Configuration For User screen click the plus sign to the left of the account you want to configure dvanced Syne Options jandheld Settings Microsoft Outlook Express Bi Attachment Conversion 3 Select the option Check this box to synchronize this mail account when you perform a HotSync operation otherwise the account cannot be synchronized 198 Synchronizing e mail between the handheld and the desktop 4 Click the Mail Client pick list and select the desktop e mail application you will use to synchronize the selected account with your handheld For each application additional setup information is displayed in the Setup Notes box See the following table for additional setup information for each client TIP If your e mail application is compatible with Extended MAPI try Microsoft Exchange 5 0 or later as a choice for the Mail Client option If your e mail application is compatible with Simple MAPI SMAPI try Microsoft Outlook Exp
26. J20ie eet eter gore eet ee eee ee Be a 78 Managing expansion cards vsicecen pact de eee kee cane Reta Law Rake ewe 78 Using Caid nfo MENUS cscccrnbedencakaccedelaten deniers deena he 79 Card Mente 222 oho cat ween Se Bethe Pee thee Ba Ce eee ee 79 Chapter 7 Using Contacts e cceccorecr ccce onien ede ene 81 Creating a CONMCE serens eck edwin dis toda ehavantegee ease E E E 81 Displaying additional contact fields 0 cece eee eee eee 84 Selecting field ty Pes cercas eieredeetebdesay cade trae een genes 84 Changing Contact details o n cs vee reiterate hee ee eeee eee 86 Creating a business card vsepay cre erevenl ee iereererse ereit bkit 86 Making connections from Contacts 0 06 cece cece eee eens 86 Using Contacts Menus lt 2c05 se etek ode cet beh bh Eea baa ed 89 Chapter 8 Using Expense 000 cece eee eee 91 Adding expense MEMS 51446202 0e ions Abie bree ANKE ee eRe RR a Dae 91 Changing the date of an Expense NEM is secseletev evel er ne erexees 92 Entering receipt details ce toes Bere eae wees eek eee ees 93 Customizing the Currency pick list cicssskiaaversins rrewtaeirs eenen 94 Changing the default currency 25 ce ccet init oe Seals een eee SHOE BLAS 94 Defining a custom currency symbol 0 0 cece cee cece eee 95 Contents Setting Show Options ccastws hens cia wete ins eagles Keke yew wreweee s 95 Working with Expense data on your computer 00 0
27. Re Ra 38 Editing records ss sescrsmerse nisa erasa Sa epee ede Raed ee Rhea 39 Delene TECOMIS serei rekipe aerun eek el EEEE ERr E eraen 40 Purging records 265 oe eee eisie ea eee a E a eE e a E e 41 Categorizing records gia vinneree pee hive eaten sine rnnr runnen 41 Finding information Sneath a eee ks Beet eee ela 44 Sorting lists Of 6COtdS ct sxkacedee nra risi sasieid eee enh eRe ge 47 Attaching NOES eseas ni aaae aaa hd beady E aE aaa eames hau e ied 48 CHOOSING TONKS ges ueriapt ei e OE e a eaea EE OEE 49 Receiving ICES ixdeteas srce Hee Dee Chee eet eee tine EEE TENE Eak Eaa 50 Hiding or masking private records cs lt i0ics eeu he esa ee eS 51 Installing and removing applications lt i 2 4 22 ciseiseundas senna nbives 51 Installing files and add on applications 000 eee eee 51 Installing applications and files on a Windows computer 52 Palm Quick Install tips i4 2 eciastctonepeeaerthe tae tied tases eae 55 Installing applications and files on a Mac computer 56 Removing applications 6644048 eit ede ein eave ewes eee e edad 58 Removing Palm Desktop software 2520 sa0eseedevebstiadersawnadies 58 Chapter 5 Using Calendar 0 000 c cece eee ees 61 Working in Agenda View vs esein ore reus cess tawes eeeaoveseiebes ves 62 Setting Agenda View display options 0 6 0 e cece eee eee ees 62 Working in Day View 45 lt endidtc aie sie eeie eee eee elses edad 63 Setting Day Vie
28. Removing a location 2ctasxdto ree nitweres teas time HEeRdAs Hoe eHeA 216 Setting an alarmi eere ereen epa taeda epee he ie E E eed eo eee dys 217 Using World Clock menus s is0ccieiscexeak i eeateddcans sea veeweaee aes 218 Chapter 15 Performing HotSync Operations 0 00005 219 Conducting HotSync operations is vs cdcnvndecersinubceers bwockueeaes 219 Performing a HotSync operation Windows computers 219 Performing a HotSync operation Mac computers 0 222 Customizing HotSync application settings 0 0 cece eee eee 224 Conducting infrared HotSync operations s suasa sssr serren 226 Preparing your computer for infrared communication 226 Performing an infrared HotSync operation 0 00 eens 228 Returning to cable HotSync operations eee eee 229 Conducting network HotSync operations 0 c cece eee eee ees 229 Connecting to your company s dial in server 200005 229 Selecting the conduits for a network HotSync operation 232 Performing a network HotSync operation 00 0 eee 233 Using File Link ido ex veeiwcndeedo tad iaie tia edn eae ea eter R ews 233 Creating a user profile 204 2yiud peep eb eet eh ee bees EES 233 Performing the first HotSync operation with a user profile 235 Chapter 16 Setting Preferences for Your Handheld 237 Setting General Pre
29. See Creating a user profile later in this chapter before performing the following steps The following steps assume that you have already installed Palm Desktop software See Step 3 Install software in Chapter 1 if you have not installed this software 222 Conducting HotSync operations To perform a HotSyne operation on a Mac computer 1 Plug the HotSync cable into the port on the bottom of your handheld 2 Make sure that HotSync Manager is enabled Double click HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected 3 Turn on your handheld 4 Tap the Star icon on the Home screen 223 Chapter 15 Performing HotSync Operations The HotSync Progress dialog box appears followed by the Select User dialog box 5 In the Select User dialog box select the username you entered when you installed the Palm Desktop software and then click OK Select User Please select a user User dkajiyama iia Shown with Mac OS X New User Cancel Co The HotSync Progress dialog box reappears and synchronization begins 6 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can unplug the cable from your handheld Customizing HotSyne application settings For each application you can define a set of options that determines how records ar
30. Select an application in the Conduit list Click Change Select Desktop overwrites handheld for each conduit Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set as default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box Click OK Repeat steps 4 through 7 to change conduit settings for other applications Click Done to activate your settings 10 Perform a HotSync operation To restore your data from a Mac computer after a hard reset 1 2 3 Double click the HotSync Manager in the Palm folder From the HotSync menu select Conduit Settings From the Users pop up menu select the appropriate username Select an application from the list Click Conduit Settings Click Macintosh overwrites handheld for each conduit 276 Resetting your handheld Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Close the Conduit Settings window
31. The selected files are placed in the Handheld or Expansion Card file list based on the file extension Perform a HotSync operation to install the files See Conducting HotSync operations in Chapter 15 for details Any unrecognized files are not installed Palm Quick Install tips The following tips can help you use Palm Quick Install most effectively Audio files are automatically placed in the expansion card file list If you attempt to place audio files in the handheld file list a No symbol appears By default Kinoma video files are placed in the expansion card file list If you prefer to store these files on your handheld you can move them to the handheld file list 55 Chapter 4 Working with Applications When you drag and drop a folder Palm Quick Install looks at files in the first level of subfolders only it does not look at folders nested inside the subfolders When you drag and drop a zip archive Palm Quick Install looks at files in the first level of the folder only it does not look in subfolders nested inside the folder In this case you will need to unzip the archive first then drop the folders files onto Quick Install To install files in a different location start Palm Quick Install and drag the files to a different file list You can also access the Palm Quick Install window by clicking Quick Install on the Palm Desktop Launch bar Installing applications and files on a Mac computer The I
32. batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions and in accordance with your local regulations Varning Eksplosionsfara vid felaktigt batteribyte Anvand samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kassera anv nt batteri enligt fabrikantens instruktion Advarsel Lithiumbatteri Eksplosionsfare ved fejlagtig h ndtering Udskiftning m kun ske med batteri af samme fabrikat og type Lev r det brugte batteri tilbage tilleverand ren Varoitus Paristo voi r j ht jos se on virheellisesti asennettu Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin H vit k ytetty paristo valmistajan ohjeiden mukaisesti Advarsel Eksplosjonsfare ved feilaktig skifte av batteri Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten Brukte batterier kasseres i henhold til fabrikantens instruksjoner Waarschuwing Bij dit produkt zijn batterijen geleverd Wanneer deze leeg zijn moet u ze niet weggooien maar inleveren als KCA Uwaga Nie kroi lub przekluwa baterii ani nie wrzuca ich do ognia Mog si rozerwa lub wybuchn wydzielaj c truj ce rodki chemiczne Zu ytych baterii nale y pozbywa sie w spos b opisany przez producenta i zgodnie z miejscowymi przepisami MNN AND2 X ANIA NDIN NX Y9 NN DX Myyignn NIDY W Wn NLN DANN ANT I ANT YTD DNDN NX yon w
33. be downloaded to the handheld Because downloading large messages can consume handheld resources the VersaMail application displays the size of and asks if you want to continue downloading any message that exceeds your maximum message size up to a total size of 5MB To download an attachment 1 In the Inbox tap the message with the attachment A paper clip icon appears on the message s icon if the message has an attachment that has been downloaded Speakeas 3 22 wv Inbox M Joe Sadusky 12 10p 4 out of office tomorrow M Angela Yee 12 09p Paper cl l p icon review comments indicates o 8 Travis Washingt 12 08p downloaded these are funny attachment lo J Joe Sadusky 12 07p lunch meeting today io M Micki Hickox 11 41a FW Revised Instructions for U ew GetMal Display If you choose to get messages by subject only you must tap More for each downloaded message in order to view the body of the e mail message plus any attachments up to the maximum message size If the downloaded message either body text alone or body text plus any attachments exceeds your maximum message size you see a message showing that the message and or attachments were too large and asking if you would like to continue downloading them Get Message The remaining message and or attachment is 392K Do you want to continue to download it 181 Chapter 13 Using Palm VersaMail Personal E mail Software
34. continued 6 Start the e mail client software and make sure it is configured as the default MAPI client Consult the documentation for your desktop e mail application for more information The current date and time are The current date and time are tied to the Location setting If incorrect you change the date and time without changing the Location setting the current date and time may appear incorrect See Date amp Time Preferences in Chapter 16 for information on setting the current location date and time HotSyne problems Problem Solution I cannot perform a HotSync Make sure the mini USB cable is connected securely operation What should I check to make sure I m doing it correctly 1 Check the Windows system tray to make sure HotSync Manager is running If it is not click Start on the Windows taskbar and then select Programs Navigate to the Palm Desktop software program group and then select HotSync Manager On a Windows computer try these steps 2 Make sure you selected Local USB from the HotSync Manager menu On a Mac computer try these steps 1 Make sure HotSync Manager is enabled If it is not double click the HotSync Manager icon in the Palm folder and enable HotSync Manager on the HotSync Controls tab 2 If youare using a mini USB cable disconnect the cable from your computer and then reconnect the cable and restart your computer I did a HotSync operation but m Ona Windows compute
35. delete the events in the current category and replace them with the beamed events Tap the Category pick list and then select the category you want the events added to Then tap Add Viewing birthday events If you have a birthday event set in Contacts the event displays with the untimed events For more information about setting a birthday in Contacts see Creating a contact in Chapter 7 To view a birthday event m Tap the event listing The Birthday dialog box appears showing the settings 74 Using Calendar menus Using Calendar menus Calendar features that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Record menu Purge Send Event Option menu Preferences Opens a dialog box where you can choose which old events to purge from your handheld and whether you want to archive purged events on your computer Opens a dialog box where you can choose how you want to send the selected event to another device The options available depend on the software installed on your handheld Opens the Preferences dialog box where you can customize Calendar s default time display and alarm settings Start End Time Alarm Preset Alarm Sound Remind Me Play Every Defines the start and end times for Calendar screens If the time slots you select do not fit on one screen you can tap the scroll arrows to sc
36. easier to read You can choose small small bold large or large bold fonts in each application that enables you to change the font style Merten d lofS gt Unfiled 11 22 Meeting Minutes Small font Large font Unfiled Small bold Ny font is Large bold font e To change the font style 1 Open an application 2 Tap the Menu icon 3 Select Options and then select Font 4 Tap the font style you want to use Select Font Tap here for small bold font Tap here for large bold font Tap here for small font Tap here for large font 5 Tap OK 49 Chapter 4 Working with Applications Receiving alerts You can receive alerts on your handheld and in Palm Desktop software Receiving alerts on your handheld When you use certain application settings your handheld can alert you to any of the following m An appointment set in Calendar m A task entered in Tasks m A note created in Note Pad m An alarm set in World Clock m E mail messages received in the VersaMail application When an alert occurs your handheld displays a reminder message If you tap Snooze in response to an alert message your handheld reminds you of the item again in five minutes The Reminders screen displays alerts that await attention 5 55pm Reminders O wo 5 45 pm Today Stop on the way home O 5 40 pm Today Alarm oO 4 10 15 am 11 00 am Today Review schedule
37. gt 8 00 Tap to select a day of 9 00 the current week 10 00 11 00 12 00 2 00 3 00 4 00 5 00 6 00 65 Chapter 5 Using Calendar Press Right or Left on the navigator to scroll to the next or previous day Press Up or Down on the navigator to scroll within the current day Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Previous year Next year Go To Date Jan Feb Mar Apr Tap baa a u aug Sep Oct Nov Dec M w TFS a i Tap to select a 2 13 6 5 day 19 20 21 22 26 27 28 29 Tap to select current date 2 After you locate the date follow the steps for scheduling an event for the current day To schedule an untimed event 1 Select the date that you want for the event 2 Tap New 3 Tap No Time so that no start or end times are defined for the new event TIP You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti 2 input area 4 Enter a description of the event New Apr 14 06 sM As untimed Invite Micki to dinner 00 event 3 00 10 00 11 00 12 00 1 00 2 00 3 00 4 00 5 00 5 Tap a blank area on the screen to deselect the untimed event If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time o
38. in the Preferences dialog box To change Preferences settings 1 Tap the Menu icon 2 Select Preferences from the Options menu 125 Chapter 12 Using Tasks 3 Select any of the following settings Sort by Show Completed Tasks Record Completion Date Show Due Dates Show Priorities Show Categories Alarm Sound 4 Tap OK Tap the pick list to select the order the tasks display in the Tasks list Displays your completed tasks in the Tasks list If you turn off this setting your tasks disappear from the list when you complete check them Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your handheld You can purge completed items to remove them from memory Replaces the due date with the actual date when you complete check the task If you do not assign a due date toa task the completion date still records when you complete the task Displays the due dates associated with tasks in the list and displays an exclamation mark next to tasks that remain incomplete after the due date passes Shows the priority setting for each task Shows the category for each task Tap pick list to select an alarm sound 126 Using Palm VersaMail Personal E mail Software With Palm VersaMail personal e mail software you can send receive and manage e mail on your handheld This chapter describes how to set up dif
39. into IP addresses When you enter a DNS number or IP address you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your ISP or system administrator for the correct primary or secondary DNS IP address Many systems do not require that you enter a DNS IP address If you are not sure select the Query DNS check box To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS field 5 Tap OK IP address Everyone who logs in to the Internet needs to have a unique identifier an IP address whether permanent or temporary Some networks dynamically assign a temporary IP address when clients log in You can use the IP Address field to indicate whether your network provides automatic dynamic temporary IP addressing If your IP address is permanently assigned you need to get that information from your system administrator If you are not sure sel
40. lock automatically when any one of the following occurs m When you turn off the power a Ata time you specify m After a period of inactivity you specify To set your handheld to lock when you turn it off 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box enter your password and then tap OK Lock Handheld Automatically lock handheld On power off At a preset time After a preset dela Your handheld will lock when it is turned off 3 Select On power off 4 Tap OK and then tap Done 246 Setting General Preferences To set your handheld to lock at a preset time 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box enter your password and then tap OK 3 Select At a preset time and then use the arrows to set the time Lock Handheld Automatically lock handheld Set Time At a preset time After a preset dela v ar Pv Your handheld will lock at 8 00 pro 4 Tap OK and then tap Done To set your handheld to lock after a period of inactivity 1 From the General Preferences list select Security 2 Tap the Auto Lock Handheld box enter your password and then tap OK 3 Select After a preset delay Lock Handheld Automatically lock handheld Never After a preset delay Your handheld will lock if inactive for Tap to select Minutes or Hours AB Minute s Enter the amount of time 4 Enter
41. mail filters you have configured for an e mail account on your handheld also apply during the synchronization process For example if you have set filters to accept only e mail containing the subject words Current Software Project only those same messages are synchronized between your desktop and your handheld Be sure to turn mail filters off if you want to synchronize all messages between your desktop and your handheld 207 Chapter 13 Using Palm VersaMail Personal E mail Software Synchronizing an account To synchronize accounts you must set the HotSync action for the VersaMail application in the HotSync Manager You can however exclude e mail accounts from a HotSync operation TIP If you don t want an account synchronized deselect the check box Select this check box to synchronize this e mail account when you perform a HotSync operation To select which accounts are synchronized during a HotSync operation 1 Click the HotSync Manager icon in the Windows system tray 2 Select Custom 3 Select VersaMail in the Conduit list 4 Click Change 5 Select one of the following Synchronize Select this option to include active accounts in the next Active Accounts HotSync operation For an account to be synchronized you must have selected the option Check this box to synchronize this mail account when you perform a HotSync operation Do Nothing Select this option to exclude e mail accounts from the next H
42. marked as read To mark messages as read or unread 1 Tap the folders pick list and then select the folder you want 2 Tap the icon next to the message you want to mark 3 Tap Mark Read or tap Mark Unread Eire 276 Inbox 2 16 v Eire 276 Inbox M Joe Sadusky 12 10p F out of office tomorrow eM Angela Yee 12 09p review comments WE Travis Washington 12 08p 12 07p 11 41a actions for U TIP To mark multiple messages tap the bullets next to the messages you want tap the Menu icon and then select Mark Read or Mark Unread 4 For IMAP accounts only Tap Handheld to mark the messages as read or unread on your handheld Tap Both to mark the messages on both the handheld and the server Mark Read Would you like to mark the selected messages read on both the handheld and server or on just the handheld 193 Chapter 13 Using Palm VersaMail Personal E mail Software If you tap Both this screen appears Update Server Would you like to update the server now to avoid delays getting and sending mail later Tap OK to connect with the server and immediately mark the messages as read or unread on the server This action also processes any other pending actions on the server such as messages not yet deleted Tap Cancel if you want the messages marked during the next HotSync operation or the next time you connect to the server NOTE Because POP servers do not supp
43. minute 3 Tap OK 4 When the alarm reminder message appears do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again in five minutes When the reminder message reappears the current time appears in the Reminder bar and the alarm time appears on the screen Tap Go To to open World Clock and to dismiss the alarm 4 35pm Reminder 4 35 pm Qe 4 35 pm Sat Dec 6 2003 217 Chapter 14 Using World Clock Using World Clock menus World Clock menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about choosing menu commands Options menu Display Options Alarm Preferences About World Clock Opens a dialog box where you can choose which information appears on the World Clock screen Show Multiple Locations Activates the secondary location displays When this is selected the secondary locations appear below the primary location Date Activates the date display When this is selected the date appears below the time for each location Sound Sets the sound of the alarm The choices are Alarm Bumble Bee Reveille Sonata Wake Up and Warbler Volume Define
44. month and date 5 Tap Done To set the time 1 From the General Preferences list select Date amp Time 2 Tap the Set Time box Set Time EF gt vl 239 Chapter 16 Setting Preferences for Your Handheld 3 Tap the up or down arrows to change the hour 4 Tap each minute number and then tap the arrows to change them 5 Tap OK and then tap Done To set the time zone and daylight saving time 1 From the General Preferences list select Date amp Time 2 Tap the Location pick list 3 Select Edit List 4 Select the location where you want to set the time zone 5 Tap Edit to open the Edit Location dialog box 6 Follow the steps under Adding a location in Chapter 14 to select the time zone and daylight saving time settings 7 Tap Done Digitizer Preferences The Digitizer Preferences screen opens the digitizer calibration screen You can recalibrate your screen after a hard reset or if your digitizer drifts You may need to repeat this process a few times until the calibration registers To calibrate your handheld screen 1 From the General Preferences list select Digitizer 2 Tap the targets as indicated on the screen as precisely as possible TIP You can also press Left Right Up and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen Formats Preferences Use the Formats Preferences screen to set th
45. must first launch the associated application at least once 57 Chapter 4 Working with Applications Removing applications If you run out of memory or decide that you no longer need an application you installed you can remove applications from your handheld or from an expansion card From your handheld you can remove only add on applications patches and extensions that you install you cannot remove the applications that reside in the operating system of your handheld To remove an add on application 1 Tap the Home icon 9 2 Tap the Menu icon O 3 Select Delete on the App menu 4 Tap the Delete From pick list and select either Handheld or Card If you want to delete applications from a card the card must be seated in the expansion card slot 5 Tap the application that you want to remove 6 Tap Delete 7 Tap Yes and then tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer This process removes only the application files The data in your Users folder remains untouched IMPORTANT If you remove Palm Desktop software you also remove the HotSync Manager synchronization software and can no longer synchronize with your computer If you want to synchronize data with another personal information manager PIM you need to have Palm Desktop software installed NOTE You may need to modify the steps shown here to accommodate the version
46. of the operating system installed on your computer To remove Palm Desktop software from a Windows computer 1 From the Windows Start menu select Settings and then click Control Panel 2 Double click the Add Remove Programs icon 3 Click the Change or Remove Programs button 4 Select Palm Desktop 5 Click Change Remove This process removes only the application files The data in your Users folder remains untouched 58 Installing and removing applications 6 Click Yes in the Confirm File Deletion box 7 Click OK and then click Close To remove Palm Desktop software from a Mac computer 1 Insert the Software Installation CD ROM into the CD ROM drive on your computer 2 Double click the Software Installation CD ROM icon on your desktop 3 Double click the Palm Desktop Installer icon 4 From the Easy Install screen select Uninstall from the pop up menu 5 Select the software you want to remove 6 Click Uninstall 7 Select the folder that contains your Palm Desktop software files 8 Click Remove 9 Restart your computer 59 Chapter 4 Working with Applications 60 Using Calendar Calendar enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date You can attach notes to Calendar events and set alarms to remind you when they happen NOTE Certain tasks are common among several handheld applications For more information see Chap
47. profiles TCP IP application menus are shown here for your reference See Using menus in Chapter 4 for more information about choosing menu commands 265 Chapter 16 Setting Preferences for Your Handheld Service menu I Service Delete dD Duplicate L Options menu Options ViewLog V TCP IP troubleshooting If you have problems establishing a network connection using TCP IP check the troubleshooting tips in this section and try the suggestions listed Displaying expanded Service Connection Progress messages It s helpful to identify at what point in the login procedure the connection fails An easy way to do this is to display the expanded Service Connection Progress messages These messages describe the current stage of the login procedure Press Down on the navigator at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your system administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 From the Network Preferences screen tap the Menu icon O 2 Select Optio
48. residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should recharge the unit immediately If your battery drains and you have the unit in an uncharged state for an extended period of time you can lose all your stored data There are no serviceable parts inside your handheld so do not attempt to open the unit If you ever dispose of your handheld please dispose of it without damaging the environment Take your handheld to your nearest environmental recycling center Resetting your handheld Under normal circumstances you will not have to use the reset button On rare occasions however your handheld may no longer respond to buttons or to the screen In this case you need to perform a reset to get your handheld running again 274 Resetting your handheld Performing a soft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored on your handheld are retained with a soft reset After a soft reset the Preferences screen appears and the Date and Time option is highlighted so you can reset the date and time if needed To perform a soft reset m Use the tip of an unfolded paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Reset button Performing a hard reset Wi
49. store or use your handheld in any location that is damp wet or extremely dusty Use a soft damp cloth to clean your handheld If the surface of the handheld screen becomes soiled clean it with a soft cloth moistened with a diluted window cleaning solution 273 Appendix A Maintaining Your Handheld Prolonging battery life Note the following considerations for the battery in your handheld Under normal conditions your handheld battery should remain charged when you connect it to a power source using the power adapter cable for just a few minutes each day You can conserve battery life by doing any of the following Reduce the brightness of the backlight feature See Adjusting brightness in Chapter 2 for more information Change the Auto off setting that automatically turns the handheld off after a period of inactivity See Auto off after in Chapter 16 for more information Minimize accessing the expansion card slot If the battery becomes low in the course of normal use an alert appears on the handheld screen describing the low battery condition If this alert appears perform a HotSync operation to back up your data then connect your handheld to a power source using the power adapter cable to recharge the unit This helps prevent accidental data loss If the battery drains to the point that your handheld does not operate it stores your data safely for about a week In this case there is enough
50. tap New or select an account to edit 3 Tap Yes in the Delete Account dialog box to delete the account and all associated e mail messages Delete Account Are you sure you want to permanently remove the Sam IMAP account 4 Tap OK After you perform the next HotSync operation the memory associated with an account and its messages is released 141 Chapter 13 Using Palm VersaMail Personal E mail Software Selecting a different service for a given e mail account When you set up connections on your handheld on the Connection Preferences screen you pair each connection with a network service on the Network Preferences screen and then select one of these services to be the default for all network activity sending and receiving e mail surfing the web and so on on your handheld By default the VersaMail application uses this service for sending and receiving messages for all e mail accounts you set up See Setting Communication Preferences in Chapter 16 for information on setting up the default service for your handheld However for any given e mail account you have the option of switching to a different service for use with that account only For example the default service you have selected for your handheld may be called Modem and may use a modem accessory sold separately to make a dial up connection to your e mail service provider You may also have set up an e mail account called My Earthli
51. the Recipient List screen and then tap Done Use the shortcut buttons at the bottom of the screen for quick address entry For multiple recipients type a semicolon or tap the semicolon button at the bottom of the screen and then type a space between recipient names To Recipient List i M Farsi Ang Yee Te com net org edul gov NOTE Ifyou enter a comma instead of a semicolon it is automatically changed to a semicolon If you enter a space with no punctuation between names semicolons are not inserted and the e mail message is improperly addressed If you want to edit an e mail address that is longer than the line provided on the New Message screen tap the To field and edit the address 2 To send copies tap cc or bcc and then enter the recipient s address Copies cc allow recipients to see the addresses of the other recipients addresses in the blind copies bcc field are hidden from all other recipients TIP To automatically fill in the address as you type see Using Smart Addressing to address a message later in this chapter Addressing a message using Contacts You can enter a recipient s address by using the Lookup screen to select the address The names and addresses on the Lookup screen come from Contacts To use an address from Contacts 1 On the New Message screen tap the word To 2 On the Recipient List screen tap Lookup 169 Chapter 13 Using Palm VersaMail Personal
52. the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules CAUTION Changes or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment Responsible Party Tungsten Product Family Palm Solutions Group 400 N McCarthy Boulevard Milpitas California 95035 Tested to Comply United States of America With FCC Standards 408 503 7500 FOR HOME OR OFFICE USE 295 Product Regulatory Information Canadian ICES 003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Battery Warning Do not mutilate puncture or dispose of batteries in fire The
53. the expansion card into the slot on your handheld Follow the procedure for downloading attachments described earlier in this chapter On the Attachments screen select the attachment you want to save and then tap Save To Card Attachments ac books 2 doc Size 25k Viewer Type MSWc MMWordPlugin Tap OK File Saved To Card The file is saved to the card Repeat steps 3 and 4 for each attachment you want to save 185 Chapter 13 Using Palm VersaMail Personal E mail Software Attaching files from a handheld application You can attach files on your handheld to e mail messages you send For example you can attach files from the various handheld applications such as a Calendar appointment vcs or ics tasks in the Tasks application vcs or ics or text memos txt NOTE The maximum size message you can send is 60KB for the body text and approximately 5MB of total data for any attachments The maximum number of attachments for any e mail message is ten regardless of the attachments total size The types of files you can attach from a handheld application include the following m vCard vcf m vCal iCal vcs ics Memo Text txt m PRC prc m PDB pdb m Microsoft Word document doc m Microsoft Excel spreadsheet xls To attach a file from a handheld application 1 Tap the Menu icon tap Options and then tap Attachment 2 Tap the Type pick list and t
54. the inactive period and then select Minute s or Hour s from the pick list 5 Tap OK and then tap Done CAUTION If you lock your handheld you must enter the exact password to reactivate your handheld If you forget the password your handheld will present the hint you entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard reset deletes all the records on your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for more information 247 Chapter 16 Setting Preferences for Your Handheld To lock and turn off your handheld manually 1 From the General Preferences list select Security 2 Tap Lock amp Turn Off System Lockout This feature turns off your handheld and prevents others from using it without the v Show Private Records password Auto Lock Handheld Entering the password the next time you turn on your handheld will Tap Lock and unlockit aa 3 Tap Off amp Lock 4 To start your handheld turn it on and then enter the password 5 Tap Done Recovering from a forgotten password If you forget your password your handheld will display the password hint if you entered one to help you remember the password If you are still unable to remember the password you can delete it from your handhe
55. the previous or next record This feature is not available in Contacts 3 Press Select on the navigator to return to the list screen To navigate in dialog boxes a While a pick list is open press Up or Down on the navigator to highlight an item and then press Select on the navigator to select the item m Press Select on the navigator to close a dialog box If there s only one button pressing Select activates that button If there are two buttons pressing Select activates the action button versus Cancel such as OK Yes or Delete If there are multiple buttons Select activates affirming buttons such as OK Yes or Done IMPORTANT Read dialog boxes carefully Sometimes selecting a button such as OK or Yes results in canceling an operation or deleting data Additional software The CD ROM that came with your handheld includes software that lets you add a variety of functionality Some applications require additional accessories or services sold separately Also you may need to download software from the Internet while installing some applications from the CD ROM See the individual software application documentation for information For details on using the multimedia applications included on the CD ROM www palm com support tungstenE and click the link for Photos Music amp Videos Guide 15 Chapter 2 Exploring Your Handheld 16 Entering Data on Your Handheld This chapter explain
56. to be specified only once unless you need to make changes To start Palm VersaMail HotSyne Conduit 1 Click the HotSync Manager icon in the Windows system tray 2 Select Custom 3 Select VersaMail in the Conduit list 4 Click Change 196 Synchronizing e mail between the handheld and the desktop 5 Select Synchronize Active Accounts VersaMail Configuration For User Joe Sadusky x File Help Joe Sadusky gt k Eka ES E VersaMail E Business E Sam Yahoo HotSync Action For VersaMail EW Sam IMAP E Sam Syne 3 A 7 Hi Speaknsey oa Synchronize Active Accounts Attachment Conversion a uO C Do Nothing I Set Selection As Default I Enable Informational Logging Current HotSync Configuration For VersaMail Permanent Synchronization Preference Synchronize Active Accounts Temporary Synchronization Preference Synchronize Active Accounts Occurs on next HotSync only Available Accounts 6 Configured Accounts 3 Active Accounts 1 6 Optional Select the check box Enable Informational Logging if you want the HotSync log to record information such as errors encountered about the conduit during a HotSync operation 7 Optional Select the check box Set Selection As Default to make the current settings the default settings for all accounts Setting synchronization options and account settings Next you must configure each e mail account s general synchronization settings
57. user name 256 Network connection 129 connection methods 129 GPRS prerequisite for 130 modem sled prerequisite for 130 Note Pad alarm 105 menus 107 opening 103 Notes attaching to records 48 49 Notifications See Auto get mail Numbers decimal point and thousands separator 241 onscreen keyboard 13 17 0 Old messages deleting 189 Onscreen keyboard 17 40 pen stroke to open 268 Opening applications 31 Calendar 61 Contacts 81 Expense 91 Memos 99 Note Pad 103 Palm Photos 109 Tasks 119 World Clock 211 212 Organizer Lotus PIM 28 Outbox 165 storing e mail 171 synchronizing 204 Outgoing server settings 134 Outlook connecting to 286 Overlapping events 73 Owner preferences 269 P Palm Desktop software defined 1 help for 5 installing 3 removing 58 saving deleted data in archive file 40 Palm Photos albums 41 115 beaming photos 116 copying photos 114 deleting photos 116 117 desktop software 117 List view 110 menus 118 opening 109 organizing photos 113 114 photo details 112 rotating photos 112 slide show 111 thumbnail view 109 Palm Quick Install 52 56 Paperclip icon 155 Password 134 editing in account 140 304 Index Passwords 244 248 changing 245 creating 244 deleting 245 for network 256 forgotten 248 291 Payment Expense item 93 Pen stroke full screen 268 Personal preferences 238 272 Buttons 267 Owner 269 Shortcut 270 Phone Lookup 46 numbers selecting for Address list
58. where you assign a category and privacy option for a note Shows version information for Note Pad 107 Chapter 10 Using Note Pad 108 Using Palm Photos Palm Photos enables you to view manage and share photos on your a handheld or on an expansion card Use Palm Photos to locate organize and play a slide show of your photos as well as exchange photos with other applications and devices To open Palm Photos 1 Tap the Home icon 2 Tap the Photos icon Viewing photos You can use Palm Photos to transfer photos from your computer or receive photos beamed from another device and then view the photos on your handheld You can also view photos from an expansion card inserted into your handheld You can view the following types of photos m JPG files BMP files a TIFF files a GIF files Viewing photos in Thumbnail view Thumbnail view displays miniature versions of your photos so that you can see several photos on the screen at the same time Use this view to browse through photos or to locate a photo when you don t know the name of the photo 109 Chapter 11 Using Palm Photos To view photos in Thumbnail view 1 Tap the Thumbnail icon fal Album pick list Select a photo to view Thumbnail icon 2 Tap the Album pick list in the upper right corner and then select the album you want to view 3 Tap the thumbnail of the photo you want to view TIP You can also sele
59. you want to copy both the application file and its associated data file s Tap OK NOTE The Sort By setting is in effect each time you use the copy feature Each time you want to copy an application only you must select the Copy Applications Only check box Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the chapter that discusses that application 36 Using menus To open the menu bar 1 Open an application such as Memos 2 Do one of the following Tap the Menu icon Tap the title area white text on black background at the upper left corner of the screen Tap the title area Unfiled COZIC Edit Options Michelle Baker to report on expanding markets in Dallas Fort Worth area 1O Q Q ABC 123 Tap the Menu icon Graffiti 2 menu commands Most menu commands have an equivalent Graffiti 2 Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters appear to the right of the command names Undo U Menu commands tcut x Copy fC Paste P Command letters Select All Ss Keyboard K Graffiti 2 Help G 37 Chapter 4 Working with Applications When you draw the Command stroke anywh
60. your handheld and your desktop until you configure the account on your desktop Editing e mail accounts From time to time you may need to edit information about one of the e mail accounts you set up To select the account to edit 1 Tap the Menu icon select Accounts and then select Account Setup 2 Tap the name of the account to edit and then tap Edit Account Setup To setup an account tap New or select an account to edit Sam Yahoo After you select the account to edit the VersaMail application displays the same series of screens that you see when you set up an account To edit an account follow the procedures in Creating an e mail account earlier in this chapter and change the entries you want to edit on the appropriate screens 140 Setting up and managing e mail accounts Deleting an e mail account When you delete an account in the VersaMail application the account is removed from your handheld The account still exists on the server For example deleting your Yahoo account from the VersaMail application deletes the account only from your handheld Your e mail account still exists at Yahoo com NOTE You can delete all but one of your e mail accounts you must have at least one account To delete an account 1 Tap the Menu icon select Accounts and then select Account Setup 2 Tap the name of the account you want to delete and then tap Delete Account Setup To setup an account
61. 000 e ee 96 Displaying the euro on your computer 6 0c cece eee eee eee 97 Printing The Cle saratie aai paaa teasers RAAE RERE a E ventas 97 Using Expense menus cs 00Ss verry Fae tow ghee doarp Bee ie Seema k a es 97 Options MENU 24 ccnortapiawicns yiereerseaatres A E etn E 97 Chapter 9 Using Memos 200 e eee eee ees 99 Creatine MEMOS ois ot oh eee Paes SOE eas oe ei ee tees 99 Reviewing MOMUS lt i olive Sol eee elec E ees ieee ee oye ea ous 100 Using Memos Menus ss sire sira smiem siii eed ee epee eee Rae eed 100 RecordeimMenus sc c0 2 ov eed Piles ae keine ee neal eta dee cee 100 Options MENUS secesie ia seatanda ies diie Peai ain E ws seks eel eek eee 101 Chapter 10 Using Note Pad 00 cee eee eee eee 103 Cteating anote erresires eee eee oe ee ee Bene BR eke dees 104 Changing Note Pad color settings lt i e ncj0e bead ep rnnr sie eles 104 Setting an alarm for a note i iaiake anh aaa ee eon ceed eae ee 105 Using Not Pad MENUS 33 ccch vote iets ee en eh ee a eee ee 107 Record Ment ves cede dee cdl ohn py G2 Ree ke Hoe Cl E E wee 107 Options MENU oesreste Cas ia e eni e EEE E eee dee ected eases 107 Chapter 11 Using Palm Photos sssssusuaaaaaaaa ee eee eee 109 Viewing Photos siers keni eaii a haa E ERRE EA E RAAE ne ERa 109 Viewing photos in Thumbnail View 2 s 0s2ccsescgunteedsesvava sees 109 Viewing photos in List view s bh peneeeedensee ee resem eres 110 Viewing a slide show 2
62. 10 Perform a HotSync operation 277 Appendix A Maintaining Your Handheld 278 Frequently Asked Questions If youencounter a problem with your handheld do not call Technical Support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following m The readme file located in the folder where you installed the Palm Desktop software on your Windows computer or on your installation CD for Mac users a The Palm Desktop online Help m The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD m The Palm Knowledge Library accessible at www palm com in the Support section m The most recent Palm Tungsten E handheld HelpNotes on your regional web site If you are still having problems contact Technical Support or go to www palm com support tungstenE NOTE Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application 279 Appendix B Frequently Asked Questions Software installation problems Problem The installation menu did not appear when I inserted the Software In
63. 132 Sending data 27 Sending e mail 171 Server deleting messages on 192 195 Service selecting for network 255 templates 255 265 Settings See Preferences Setup charging handheld 2 connecting HotSync cable 3 initial HotSync operation 4 installing additional software 15 installing Palm Desktop software 3 upgrading from another handheld 2 Setup requirements 1 ShortCuts backing up 225 managing 270 272 menu commands 37 predefined 24 Signature 139 attaching personal 175 195 SMAPI Simple MAPI 199 Smart Addressing turning on 171 using 170 Soft reset 275 Software additional 15 Sorting applications 33 records 48 284 306 Index Sound alarm on handheld 152 Sounds amp Alerts preferences 251 252 Speaker 9 Star icon 8 Starting applications 32 Stylus calibration 11 dragging with 12 pen stroke to activate a feature 268 removing 9 tapping 11 Sunday to start week 241 Symbols for currency 94 in Graffiti 2 writing 22 Synchronize only connection 129 creating account 140 Synchronizing an existing username 128 Synchronizing data See HotSync operation Synchronizing e mail 208 account information screens 206 active accounts 208 e mail applications for 199 HotSync operation 197 logging errors 197 setting how many days 204 shortcuts 207 SSL and 209 synchronizing multiple accounts 209 turn off synchronization 208 System conduit 225 sounds 251 System requirements 1 T Tab delimited files importing data from 28
64. 2 Set4_014 10 05 02 2 Tap the column heading to sort the photos in reverse order Viewing a slide show A slide show is a sequential presentation of each of the photos in the current album To view a slide show 1 Tap the Album pick list in the upper right corner and then select the album you want to view 2 Tap Slide Show v Family Album v Family Album pick list Name Date pick list Set4_005 10 05 02 Set4_006 10 05 02 Set4_007 10 05 02 Set4_008 10 05 02 Set4_009 10 05 02 Bet4_010 10 05 02 Set4_011 10 05 02 Set4_012 10 05 02 10 05 02 10 05 02 Slide Show Tap Slide Show Tap Slide Show 111 Chapter 11 Using Palm Photos To adjust the delay between photos during a slide show 1 Tap the Menu icon O 2 Select Options and then select Preferences Preferences Slide Show Delay w 3 seconds 3 Tap the pick list and then select the delay interval 1 second 2 seconds 3 seconds 5 seconds or 1 minute 4 Tap OK Rotating photos If a photo appears in the wrong orientation you can rotate the photo To rotate a photo 1 Tap the Menu icon 2 Select Photo and then select Rotate Rotate Tap a photo to rotate Rotate Photo Select arotation 3 Tap the photo you want to rotate 4 Select the new orientation and then tap Done Viewing photo information The Photo Details dialog box enables you to view information about a photo and to change the photo name assign it t
65. 2 10p 4 E i out of office tomorrow peeps Icon M Angela Yee 12 09p Displays the time for indicates whether review comments n a messages received today a message or _ S Travis Washingt 12 08p 2 subject has been these are funny and the date for all other downloaded and lo Joe Sadusky 12 07p messages hether th lunch meeting today whether there are ermiieki Hickox 11 41a any attachments FW Revised Instructions for U v n Display 147 Chapter 13 Using Palm VersaMail Personal E mail Software Auto get mail with notification You can set up the VersaMail application to automatically search for new mail on a regular schedule for an e mail account The auto get mail feature automatically retrieves new messages and downloads them to your handheld If auto get downloads any new messages your handheld notifies you by blinking an indicator light beeping or vibrating The handheld also displays a visual list of notifications on the Reminders screen The auto get feature downloads the first 3KB of each message If a message is larger than 3KB tap the More button on the message screen to download and view the entire message Auto get mail recognizes any filter criteria you have set up for downloading messages to your handheld Any messages that do not meet the filter criteria are not downloaded during an auto get To retrieve messages that do not conform to filter criteria perform a manual
66. 24 Using th display filters aieuk vow eed toe ueteri tie ei ti ewe eaes 124 Setting Tasks Preferenc s oirrcereiricsseinnrajesr tnei eie tress 125 Chapter 13 Using Palm VersaMail Personal E mail Software 127 VersaMail application features oi csccseadsdacewedeae eee een seen owen 127 Getting started with the VersaMail application 0000 127 Synchronizing an existing username 66icscs cence ee eaad nar encenes 128 Upgrading a MultiMail VersaMail database 0 128 Setting up and managing e mail accounts 00 c cece eee 128 Account and connection types s sss tree einwveseiaerenees 129 Network e mail account prerequisites nuanse uasna 129 Creating an e mail account 1561 5 rhb iddwemees saree ede teh eee ame 132 Editing e mail ACCOUNIG ts veda coh enhaenaee ae eee ad eae cakes 140 Deleting an e mail account 460 4es0 eee ere rin best eea betes thes 141 Selecting a different service for a given e mail account 142 Adding ESMTP to an account 023k erick eee Ole ees ee 143 Troubleshooting account access problems 000 ee eeee 145 Getting sending and managing e mail 06 cece eee eee eee 145 Getting email ii vten epider ties eh eree sed Pears EN E Meee ee ee 145 Auto get mail with notification sudaveve rae rene iiertne tie tune it 148 Reading e mail sce ie egicvdws tive cusetareaee das eens KEE Eaa EEE ua 155 Creating an
67. 64320200 ssa0ieee iaiede runaruna 111 Rotating photos 4h ohn Siebel pees pene e eee caret ees 112 Viewing photo information 222s ewis xe eek oe Re Oe ee ee 112 Creating an alb mi ssis sintissi ened oboe bs Kade Taie de Ke tae es 113 Filing photos in albumis so resus cor ede ees ete dese ees eee en ered ee 114 COPYING PROS seieicarsedoce seed edesedke KEE eee ee EE ees eek eee 114 Renaming or deleting an album 2 0ss0 sescciwkie see eiencteweven sens 115 Beaming Photos err era gh eho oe eee eae te eS Rg oe eR 116 Deleting Photos 4745 cox ses ueona sasa aasi VAa edie seedy eae kaiari ad 116 Working with photos on your computer i 4 o50eeewk es oe eee ence ser eres 117 Using Palm Photos MeNUS te ecrveieaesta vee dy etek ene teeeleete 118 Opti ns MENU rst soris irae Eee Ee EE E EE rows teere teres 118 vi Contents Chapter 12 Using Tasks 2 v0 60 ten288 Hh beds Mada Dee e Rees 119 CCAS tisk ieee iad eee ads ee teas Sere tele eS ee 120 Seting PNOMEY cack vote ction es Metie ede EEE ree a EA eS es 120 Che ki g offa task itasepdnraye i Gieaeerseeedoessaeieneieakeraesas 121 Changing task details vy bsyc ede tie kev eynated Mev ee Ee cee Weed ee ee te 121 Setting a due date ci 6iististrins sie eteese attendee ee ends eres ees 122 Setting AN alatM pce tecicdeieee vent eewrea seen eee see eeweeeeees 122 Scheduling repeating TASKS 50 40 ae edtbeytedde elie cela SIN ees 123 Display OpUONS serrera iiaae etaa AA aa ak a Aa AAE aa aE re ete 1
68. 86 numbers selecting types 84 settings for ISP or dial in server 258 260 Photos See Palm Photos Pick lists 13 PIM personal information manager using HotSync Manager with 58 Plug in applications 265 POP accounts APOP synchronizationin 201 POP3 accounts 136 adding an account 133 Ports IR 9 IR on handheld 25 226 USB 1 2 3 Power button 9 Power connector 10 Power preferences 243 244 auto off delay 243 PPP 261 PRC application file extension 265 Preferences Advanced 192 Buttons 267 Communication 237 Connection 253 255 cradle setting 243 Date amp Time 238 240 deleting e mail 194 Digitizer 240 Formats 240 General 237 238 252 getting mail 194 Graffiti 2 19 Network 255 266 opening 238 Owner 269 Personal 238 Power 243 244 Security 244 ShortCuts 270 Sounds amp Alerts 251 252 Trash 192 Writing Area 252 253 Primary DNS 262 Printing expense reports 97 Prioritizing Tasks records 120 126 Private records displaying and creating 249 251 284 lost with forgotten password 248 Problems beaming information 289 entering data 283 operating handheld 282 performing HotSync operations 285 288 recharging handheld 291 software installation 280 using applications 284 285 using passwords 291 Profile in VersaMail 203 Profiles 233 Push e mail 153 0 Quick Install 52 56 Quick Look Up 45 46 R Range of times in Day view 75 Read messages marking 193 Reading e mail 145 155 Receipts recording in Expense 93 Receiving
69. Click the Connection Settings tab 227 Chapter 15 Performing HotSync Operations Select the On check box next to IR port 000 HotSyne software Setup f HotSync Controls e Internal Modem IR Port lt PalmConnect uss aaao On connection Settings Internal Modem IR Port As fast PalmConnect USB nknown gt modem as possible Shown with Mac OS X Close the HotSync Software Setup window Performing an infrared HotSync operation After you complete the steps to prepare for performing an infrared HotSync operation it s easy to perform the actual operation To perform an infrared HotSync operation on your handheld 1 2 3 Tap the Home icon Select the HotSync icon Tap Local Tap the pick list below the HotSync icon and then select IR to a PC Handheld Position the IR port of your handheld within a couple of inches of the IR port of your computer Tap the HotSync icon to start the infrared HotSync operation w IR to PC Handheld Connecting with the desktop using IR to PC Handheld Tap here to start IR HotSync abi operation 228 Conducting network HotSync operations Returning to cable HotSync operations Conducting Connecting to It s easy to return to using the cable for HotSync operations If you are using the USB cable you can continue using it while HotSync Manager is confi
70. Date the Date column displays the message time for any messages received today that is any message received after 12 01 A M Otherwise the Date column shows the date the message was received 3 Tap OK To change the font 1 Tap Display 2 Tap in the Font field Display Options i Sortby Date Descend Show v 2 line view O Date O Size Font i Unread Black Read Black 3 Tap the Font pick list and then select the font you want Select Font Font JECA 7 Segoe MT Size Sabon MT Thorndale MT Style Palm Sample This is a sample 160 Getting sending and managing e mail 4 Tap the Size pick list and then select the font size you want Select Font Font Gill Sans MT Size Style Sample This is a sample 5 Tap the Style pick list and then select the font style you want Select Font Font Gill Sans MT Size v 9 Style Sample This is a sample 6 Tap OK To select colors for read and unread mail 1 Tap Display 2 Tap the Unread pick list and then select the color you want to use to display unread messages 3 Tap the Read pick list and then select the color you want to use to display read messages Display Options Sort by v Date w Descend Font Unread Read Purple 4 Tap OK In the list view itself you can also change the size of the columns 161 Chapter 13 Using Palm VersaMail Personal E mail Soft
71. I connect my handheld to a power source using the power adapter cable it does not charge Password problems Problem I forgot the password and my handheld is not locked I forgot the password and my handheld is locked Solution Try each of these in turn m Confirm that your handheld is firmly connected to the power adapter cable Confirm that your power adapter cable is plugged into an AC outlet that has power Press the power button and then tap the Home icon O Confirm that there is a lightening bolt on the battery icon at the top of the screen Charge your handheld for at least three full hours Solution First use the password hint to try to remember the password If this doesn t help or if you do not have a password hint you can use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries a Use the Palm Desktop software and the cable or infrared communication to synchronize your data b Tap Forgotten Password in Security to remove the password and delete all private records c Perform a HotSync operation to synchronize your data and restore the private records by transferring them from your computer to your handheld First use the password
72. Mac computers i ccc6 o4 teas cian a ete es 2 UpgradeinformMation issccriekesis t sianie nekade ERAGE ai hA RE 2 Step 1 Charge your handheld 2 s cves arya eee ee tee Pa beeneewe ease 2 Step 2 Set up your handheld nnana nuanua suber eestor widerin pede 3 Step 3 Install software 2 vise dens cde cede ebunias ths Coed eee dew nrnna 3 Step 4 Connect the HotSync cable to the computer 005 3 Step 5 Perform a HotSync operation jaye xcesave rad iiderde tier erew dowd ws 4 Congratulationsi vais yeceginwe reid Sede ee URS eee ieee eee eek eka 5 Chapter 2 Exploring Your Handheld 0000 eee ee ees 7 Locating front panel controls 2 0ii 00ers edvctatiwncedesees PELE eeae Pease 7 Locating top panel components sci s dss ccevdoe nines Caoreerda even eles 8 Locating back panel components 46 occ4 4e8 pei eek el ough els oe Re 9 Locating bottom panel components 3 55 55 2008ssk sav eaee vee tiew saws 10 Adjusting brightness sepie er eyee ne kea ease EE Oras aa oes 10 Adding an expansion card 0s us tac yak eek eee be head eee wee 10 Tapping and typing vccctassia beens reve tea ties dine eee cyan ere tees 11 Elements of the handheld interface 0 0 ccc cece eee ees 12 Using the RaVig ator sssri sencers sanea paidi EAE ai eek RaW Laws 14 Additional software 2 0 0 0 nannaa raaraa 15 Chapter 3 Entering Data on Your Handheld 17 Using the onscreen keyboard tons vad co sevad gerne be
73. Mail database 128 pgrading from another handheld 2 RLs in e mail messages 179 SB cradle cable 229 port 1 2 3 troubleshooting 285 286 SB cable See HotSync cable SB port 10 ser name for ISP 256 identifying handheld 269 ser profiles 234 HotSync operation with 235 236 Username 134 editing in account 140 synchronizing existing 128 cGCaqcqqqcacc ce Gag Ge GC V vCal 28 29 vCard 28 29 Vendor for Expense item 93 VersaMail application 127 icons 155 174 setting preferences for 194 Vibrate alarm 152 Video files 51 55 VPN accessing e mail using 131 W Web address See URLs Week Calendar view 70 71 241 284 World Clock adding locations 215 216 alarm 217 alarm preferences 218 display options 218 menus 218 opening 211 212 Time Zone 215 Writing Area Preferences 19 Writing See Entering data 308
74. NLY X Get unread mail ONLY O Delete messages on the O Delete messages on the server when they are server when they are deleted in VersaMail deleted in VersaMail Leave mail on server e g to view on desktop later Port Number 110 Port Number 143 O Use Secure Connection SSL O Use Secure Connection SSL Maximum Message Size 5 KB Maximum Message Size 5 KB 2 Tap Next Setting outgoing mail options Outgoing mail options are the same for POP and IMAP accounts 137 Chapter 13 Using Palm VersaMail Personal E mail Software To set outgoing mail options 1 Optional Do any of the following Display Name Enter the name you want to appear on your outgoing messages such as Joe Smith Reply To Address Enter the e mail address that you want recipients to see and reply to on your e mail messages only if this is different from the e mail address from which you are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the e mail came from the address you entered BCC Select the BCC check box to send a blind copy of any e mail message you send to another e mail address The blind copy e mail address is not seen by the other recipients of the message For example if you want a copy of all messages you send from your handheld to be sent to your corp
75. Note Pad Memos and Expense To create a record 1 Select the application in which you want to create a record 2 Tap New 3 In Calendar only Select start and end times for your appointment and then tap OK 38 Performing common tasks 4 Enter text for the record 5 Optional Tap Details to select attributes for the record In Note Pad the Details command is located on the Options menu 6 In Contacts Note Pad and Memos only Tap Done Editing records After you create a record you can change delete or enter new text at any time Two screen features tell you when your handheld is in Edit mode m A blinking cursor mw One or more dotted edit lines MER sM Wis 8 00 9 00 10 00 11 00 12 00 lt n Planning Team Meeting Blinking cursor 2 00 3 00 4 00 5 00 6 00 ERE Wey Oxtais Gee Edit line NOTE In Note Pad you can write anywhere on the screen Therefore you will not see an edit line or blinking cursor unless the cursor is in the title line Entering text For information on how to enter text using Graffiti 2 writing the onscreen keyboard or the keyboard attached to your computer see Chapter 3 For information on entering text in Note Pad see Chapter 10 Using the Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an applicatio
76. Numbers pick list and then select formats for the decimal point and thousands separator Tap Done 241 Chapter 16 Setting Preferences for Your Handheld Graffiti 2 Preferences The Graffiti 2 Preferences screen enables you select an alternate stroke shape for specific characters To select alternate strokes 1 From the General Preferences list select Graffiti 2 2 Tap the letter you want to change Graffiti 2 Tuner y Preferences Graffiti 2 Select a character below to tune it O Use this form of y or y 3 Tap the check box to activate the alternate stroke and then tap Done 4 Repeat steps 2 through 4 for other letters and then tap Done Keylock Preferences Use the Keylock Preferences screen to prevent your handheld from turning on if a button or key is accidentally pressed This feature helps conserve the charge on your handheld To change Keylock settings 1 From the General Preferences list select Keylock 2 Select the setting you want to use for the Keylock feature Preferences Keylock Keylock Activation Never Keylock prevents your handheld from turning on if a button or key is pressed accidentally 242 Setting General Preferences Never Keylock is never activated Automatic Keylock is activated automatically when your handheld is powered off This includes when you turn your handheld off and when it goes to sleep Manual Keylock is activated when you
77. Preferences list select Network 2 Tap the Service pick list Preferences Network Tap here to display a list of network User Neme service profiles Password H v Service Untitled L Connection Phone 3 Select the network service profile you want to use 4 Tap Done 255 Chapter 16 Setting Preferences for Your Handheld To duplicate an existing network service profile 1 From the Communications Preferences list select Network 2 Tap the Service pick list 3 Select the predefined network service profile you want to duplicate 4 Tap the Menu icon O 5 Select Service and then select Duplicate A copy of the network service profile is added to the Service pick list Entering a username The User Name setting identifies the name you use when you log in to your ISP or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a username 1 From the Communications Preferences list select Network 2 Tap the User Name field 3 Enter your username Preferences Network Service My ISP TO Enter your User Name username here Password i Connection v C Phone i NOTE Most dial in servers do not accept spaces in the username 4 Tap Done Entering a password The Password box identifies the password you use to log in to your server or ISP Your entry in this field determines whether your handheld prompts you to en
78. SMTP check box is selected 9 Tap OK Troubleshooting account access problems Occasionally you may experience problems using an e mail account after you set it up If you followed the account setup procedures described in Setting up and managing e mail accounts earlier in this chapter but experience problems using the account you may need to verify that the account complies with your e mail provider s requirements See Appendix B for troubleshooting information for account access problems Getting sending and managing e mail Getting and sending e mail on your handheld is easy and helps you keep your business and personal life organized You can manage the messages in your e mail accounts by moving messages between folders deleting old e mail messages individually or in groups and marking messages as read or unread Getting e mail You can get e mail subjects only the message size author and subject or you can get entire messages immediately If you choose to get message subjects only and want to read a full message you can get more of the message If you choose to get the entire message the body text of the message will be downloaded up to the maximum message size you select See Reading e mail later in this chapter for information Choosing the e mail account and displaying the Inbox To view the e mail in an account you must switch to that account and then get the e mail For example if you want to col
79. Tap here v Cradle Cable 221 Chapter 15 Performing HotSync Operations Performing a HotSync operation Mac computers When you installed Palm Desktop software you entered a username This username is the connection between your handheld and your computer The first time you perform a HotSync operation the Palm Desktop software does the following m Adds a username to your handheld m Creates a folder for the username in the Users folder inside the Palm folder For example if you entered Jane Garcia as your username a folder named Jane Garcia is created in the Users folder 009009 3 Users l m _ fe Back View i Computer Home v Palm User2 Shown with 2 Conduit Data l Mac OS X gt T Conduit Settings gt Files to Install HotSync Log X lt gt m Creates a file named User Data in your username folder Usernames appear in the User pop up menu on the right side of the toolbar You can change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operation HotSync Manager reads the username from your handheld and synchronizes the data in the folder of the same name Be sure you select the correct username from the User pop up menu before entering data on Palm Desktop or performing a HotSync operation If you are a system administrator preparing several handhelds for a group of users you may want to create a user profile
80. Wed5 17 06 Repeat v None Private O OK Caneel C O 3 Change any of the settings NOTE To add a task to a category see Categorizing applications in Chapter 4 121 Chapter 12 Using Tasks Setting a due date You can set a due date that displays with the task Setting an alarm To set a due date for a task 1 2 3 In the Details dialog box tap the Due Date pick list Tap the date that you want to assign the item Choose date opens the date selector where you can choose any date that you want for the item No Date removes the due date from the item Tap OK TIP If you turn on the Show Due Dates option in the Tasks Preferences dialog box you can tap directly on the due date in the Tasks list to open the pick list shown in step 2 You can set an alarm before a task is due to remind you to start the task To set an alarm for a task 1 2 3 Select the task to which you want to assign an alarm Tap Details Tap the Alarm box The Alarm box only appears if you have set a due date The Set Alarm dialog box appears Tap the Alarm check box Select the 5 and then enter any number from 0 to 99 inclusive as the number of days Set Alarm M Alarm 5 days earlier Enter number of days here Alarm Time Next alarm Fri5 12 06 Cancel Enter or select the time Tap OK An alarm icon appears next to the task in the Tasks list 122 Changing tas
81. With this information your handheld can locate your computer when you perform a HotSync operation over the network To prepare your handheld for a network HotSync operation 1 Tap the Home icon 2 Select the HotSync icon 3 Tap the Menu icon 230 Conducting network HotSync operations 4 Select Modem Sync Prefs from the Options menu 5 Tap Network Modem Sync Preferences E 6 Tap OK 7 Tap Modem 8 Tap Select Service Welcome Modem lay Tap here 9 Tap Service and select a service Preferences Network Tap here Service AT amp T WorldNet User Name username worldnet att net Password Connection Phon 10 Tap Done 11 Tap the Menu icon 12 Select Conduit Setup from the Options menu 231 Chapter 15 Performing HotSync Operations Selecting the conduits for a network HotSyne operation The Conduit Setup dialog box on your handheld enables you to define which files and or applications synchronize during a network HotSync operation IMPORTANT If you are synchronizing data between Microsoft Outlook and your handheld you can customize the conduit settings from your handheld by selecting Microsoft Outlook from the HotSync Options menu For complete details about MS Outlook conduit settings see the MS Outlook conduit help in HotSync Manager Follow these steps to access MS Outlook conduit help Click the HotS
82. after a period of inactivity This period can be set at 30 seconds or at one two or three minutes Check the Auto off after setting on the Power Preferences screen See Power Preferences in Chapter 16 282 Tapping and writing problems My handheld is not making Check the System Alarm and Game Sound settings any sounds See Sounds amp Alerts Preferences in Chapter 16 My handheld has frozen If a network connection was improperly terminated your handheld may appear to be frozen for up to 30 seconds If it is still frozen after 30 seconds perform a soft reset See Resetting your handheld in Appendix A If your handheld continues to freeze after a soft reset you may have an incompatible application installed See Problems with incompatible applications later in this chapter for information Tapping and writing problems Problem Solution When I tap the buttons or Calibrate the screen See Digitizer Preferences in Chapter 16 screen icons my handheld activates the wrong feature When I tap the Menu icon Not all applications or screens have menus Try changing to a nothing happens different application I can t get my handheld to Try each of these in turn mec gaze my andy m For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing See Using Graffiti 2 writing in Chapter 3 m Make the Graffiti 2 character strokes in the input a
83. age size requires some extra steps To determine if a message has an attachment or multiple attachments that exceed the maximum message size m Inthe Inbox tap the message title 4 1010 gt E From Joe Sadusky 7 lt jms510 hotmail com gt Subj for your review see attached Join the world s largest e mail service with MSN Hotmail http eee oem More button indicates that message vi Done Reply Fwd Delete plus any attachments exceeds maximum message size If the message plus attachments exceeds the maximum message size the More button M appears on the Message screen In the case of multiple attachments if some of the attachments were downloaded completely you see both the red paper clip icon indicating fully downloaded attachments and the More button indicating incompletely downloaded attachments 183 Chapter 13 Using Palm VersaMail Personal E mail Software To download a single attachment that exceeds the maximum message size 1 Tap the More button 4 1of10 gt E From Joe Sadusky T lt jms510 hotmail com gt Subj for your review see attached Join the world s largest e mail service with MSN Hotmail http www hotmail com Vv Done Reply Fa Delete Tap More 2 Tap Yes to continue downloading the entire message with attachment Get Message The remaining message and or attachment is 392K Do you want to c
84. ails see Customizing HotSync application settings earlier in this chapter Performing the first HotSync operation with a user profile After you create a user profile you are ready to transfer the information to the new handheld during the first HotSync operation To use a profile for a first time HotSync operation on a Windows computer 1 2 Plug the HotSync cable into the port on the bottom of your new handheld Tap the HotSync icon on the Home screen TIP You can also tap the Star icon to perform a HotSync operation if you have not changed the application associated with this icon By default tapping the Star icon performs a HotSync operation Click Profiles 235 Chapter 15 Performing HotSync Operations 4 Select the profile you want to load on the handheld and then click OK Install Profile G Installing a profile will overwrite all data currently on the handheld Are you sure you want to do this T Don t ask this question again 5 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a username to the handheld To use a profile for a first time HotSync operation on a Mac computer 1 Plug the HotSync cable into the port on the top of the new handheld 2 Tap the HotSync icon on the Home screen TIP You can also tap the Star icon to perform a HotSync operation if you have not
85. al Input Output SDIO or MultiMediaCard MMC expansion cards sold separately Expansion cards enable you to listen to MP3 files back up data add more memory add optional peripherals such as a camera or use additional applications Uses infrared technology to transmit data to and receive data from other infrared enabled devices and to perform HotSync operations See Beaming data in Chapter 3 and see Conducting infrared HotSync operations in Chapter 15 for more information Enables you to connect standard 3 5mm stereo headphones sold separately to your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Turns your handheld on or off and enables you to turn on the Keylock feature See Keylock Preferences in Chapter 16 for information on the Keylock feature Locating back panel components Speaker Reset button Reset button Speaker Resets your handheld See Resetting your handheld in Appendix A for information about when and how to use the reset button Enables you to listen to music videos alarms and game and system sounds on your handheld Chapter 2 Exploring Your Handheld Locating bottom panel components Power connector Power connector Connects your handheld to the power adapter which in turn connects to the wall current This enables you to recharge your handheld USB port Connects your handheld to the HotSyn
86. ally from these applications To purge records 1 Open the application 2 Tap the Menu icon 3 Select Purge on the Record menu A confirmation dialog box appears Calendar Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge records Calendar Tasks If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is selected If you don t want to save a copy tap the check box to deselect it Expense Select the category you want to purge All data in the selected category will be purged and there is no archive option 4 Tap OK or in Expense tap Purge If you chose to save a copy of the purged records your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation Categorizing records You can organize records in the Calendar Contacts Palm Photos Note Pad Tasks Memos and Expense applications so that they are grouped logically into categories and are easy to review In Palm Photos categories are called albums As we refer to categories throughout this section we are also referring to albums unless otherwise noted By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but yo
87. alm OS Updates alm Setup Assistant a X L Tutorial OOOO Kili Go to f X f gt id Add to Favorites Cancel Add File If the file you want to install is not listed in the dialog box go to the folder to which you copied the file Most handheld application files have the extension PRC or PDB Select the application s you want to install Click Add File to add the selected application to the Install Handheld Files list TIP You can also drag files or folders of files to the list in the Install Handheld Files dialog box The files are copied to the Files To Install folder If you need to change the destination of the application you are installing click Change Destination in the Install Handheld Files window and then use the arrows to move applications between your handheld and an expansion card Handheld SecureDigital SD Card HARDBALL PRC Click OK to close the Change Destination window Close the Install Handheld Files window Perform a HotSync operation to install the selected application s on your handheld See Conducting HotSync operations in Chapter 15 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if the file type was not recognized during the HotSync operation Expansion cards may hold applications that use files other than the Palm application files For your handheld to recognize such a file you
88. an tap the folders pick list select the folder that contains the e mail tap the envelope icon next to the message and then tap Reply on the pick list Speakeas 3 27 v Inbox M Joe Sadusky 12 10p out of office tomorrow M Angela Yee 12 09p review comments WES Travis Washington 12 08p Get Message o Move To 12 07p Mark Read day o Mark Unread 11 41a Reply actions for U Forward Delete Display 3 In the Reply Options dialog box select options for replying to the sender only or to all e mail recipients and for including original message text Reply Options Reply To Include Original Text 4 Tap OK The e mail is addressed 5 Enter a reply Reply To Message O To Travis Washington bcc orseeee 2 Subj re cool site neat gt Travis Washington lt trwashjr hotmail com gt wrote gt check this out v 6 Tap Send to send the message now or tap Outbox to send it later NOTE Replies are always sent as text only even if you received the original message in HTML format 178 Getting sending and managing e mail Working with URLs You can tap a URL in a received message to view the web page or file associated with the URL Tapping the URL opens a browser window using the default browser on your handheld to view the page or file This feature works only with certain types of browsers if you do not have the righ
89. andheld 3 Tap the System Sound pick list and then select the sound level IMPORTANT When you turn off the System Sounds you also turn off the chime tones associated with the HotSync operation Preferences Sounds amp Alerts System Sound v Medium Game Sound High Alarm Sound v Medium 4 Tap the Game Sound pick list and then select the sound level The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting 5 Tap the Alarm Sound pick list and then select the sound level 6 Tap Done Writing Area Preferences Writing Area Preferences offer you the option of using the full screen to enter Graffiti 2 characters When Writing Area Preferences are turned on and active you can write letters anywhere on the left side of the screen write numbers anywhere on the right side of the screen and write capital letters across the imaginary division line in the middle of the screen You access buttons and other controls that appear on the screen by tapping and holding the control until it activates To turn Writing Area Preferences on and off 1 From the General Preferences list select Writing Area M Show pen strokes Write Graffiti 2 letters B on the left side of the screen and numbers on the right 252 Setting Communication Preferences 2 Tap On or Off 3 If you selected On in the previous step sel
90. andheld through a HotSync operation To perform a HotSyne operation 1 Connect the HotSync cable to your handheld and your computer 2 Turn on your handheld 3 Tap the Star icon to begin the HotSync operation See HotSync problems in Appendix B if you experience problems performing a HotSync operation Congratulations Congratulations You ve set up your handheld installed Palm Desktop software and performed your first HotSync operation For comprehensive information about using your handheld continue reading this electronic handbook For more information about using Palm Desktop software see the following m The online Help for Palm Desktop software To access the online Help go to the Help menu in Palm Desktop software m Mac The electronic Palm Desktop Software for the Macintosh User s Guide To access this guide open the Palm folder and then open the Documentation folder Double click the file Palm Desktop pdf Chapter 1 Setting Up Your Palm Tungsten E Handheld Exploring Your Handheld Your Palm Tungsten E handheld can help you stay organized on time and up to date with daily tasks while you are away from your desk Use your new handheld to enter your schedule maintain contact names addresses and phone numbers prioritize and assign due dates for tasks jot quick notes and create text memos listen to MP3 music files and much more To use some of your handheld s fe
91. ant to delete Delete Old Messages Delete all messages in the Folder aC Displays the current lalele gt 4 x Older than D afts 3 folder for deleting Sent messages Favorites 3 Tap the Older than pick list and then tap One Week One Month or Choose Date Delete Old Messages Delete all messages in the Folder Inbox Older than KINAI One Month Choose Date If you tap Choose Date you can select a date from the calendar Choose Date 4 2002 gt EG Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec SM TW T FS Tap a date to select it 1 2 3 4 Be pe Se a cag or tap Today 13 14 15 16 17 18 20 21 22 23 24 25 27 28 29 30 Gp 4 Tap Delete 5 Optional Tap Also delete message s on server if you want to delete the message from the server now Delete Confirmation Delete message s from the handheld O Also delete message s on server 191 Chapter 13 Using Palm VersaMail Personal E mail Software 6 Tap OK Emptying the trash Deleted e mail accumulates in the Trash folder and takes up space on your handheld To increase memory you should empty the trash regularly If you want to automatically empty the trash you can set a preference to empty the trash immediately or empty any e mail older than a certain number of days To empty the trash 1 Tap the Menu icon and then tap Empty Trash on the Message menu NOTE If Auto Empty Mail from Tra
92. ap Done Beam Receive You can choose to turn off the Beam Receive feature This prohibits anyone from beaming information to your handheld It also results in a slight saving of battery power By default Beam Receive is enabled To turn off the Beam Receive feature 1 From the General Preferences list select Power 2 Tap the Beam Receive pick list 3 Select Off to disable receiving beamed information 4 Tap Done Security Preferences Security Preferences help you prevent unauthorized users from viewing entries that you want to protect Use Security Preferences to do the following m Lock and turn off your handheld so that it does not operate until you enter the correct password Mask all records that you mark as private so that the information appears as gray bars m Hide all records that you mark as private so that they do not appear on any screen You can mask and hide private records with or without a password Without a password private records are hidden or masked until you set Security Preferences to show them With a password you must enter the password to view private entries Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a password 1 From the General Preferences list select Security 2 Tap the Password box 3 Enter a password 244 Setting General Preferences 4 Enter a hint to help you remember your password i
93. ard and place the text in the record Using Graffiti 2 writing Your handheld has Graffiti 2 help that describes the characters and writing procedures for Graffiti 2 This section contains tables of all the Graffiti 2 characters NOTE By default your full screen pen stroke is set to open Graffiti 2 help See Pen Preferences in Chapter 16 for more information To access Graffiti 2 help from an application 1 Tap on an editable text field 2 Tap the Menu icon O 3 Select Graffiti 2 Help from the Edit menu To access Graffiti 2 information from Quick Tour 1 Tap the Home icon 2 Tap the Quick Tour icon 3 Select Graffiti 2 18 Using Graffiti 2 writing Writing in Graffiti 2 input areas You can write Graffiti 2 characters in the designated input area or you can turn on Writing Area and write outside the input area See Locating front panel controls in Chapter 2 for the location of the input area Using Writing Area When Writing AreaPreferences are turned on and active the full screen is available for Graffiti 2 writing you do not have to write in the input area When Writing AreaPreferences are turned off or inactive you must write character strokes in the active input area for your handheld to recognize them To use the full screen writing area 1 Turn on Writing Area Preferences See Writing Area Preferences in Chapter 16 for details 2 Open the application in which you want
94. at have list screens Contacts Note Pad Tasks Memos and Expense You can also sort photos in Palm Photos See Creating an album in Chapter 11 for details NOTE You can also assign records to categories See Categorizing records earlier in this chapter To sort records in Expense 1 Open the application to display the list screen 2 Tap Show 3 Tap the Sort by pick list and then select an option 4 Tap OK To sort records in Contacts Note Pad Memos and Tasks 1 Open the application to display the list screen 2 Tap the Menu icon 3 Select Options and then select Preferences Contacts Preferences O Remember Last Category O Enable Tap to Connect List By Last Name First Name Company Last Name Note Pad Note Pad Preferences Sort by Manual Alarm Sound v Alarm M Confirm note delete Memos MemoPreferences i Sort by w Alphabetic Tasks Preferences i Sort by Due Date Priority M Show Completed Tasks O Show Only Due Tasks M Record Completion Date M Show Due Dates Show Priorities O Show Categories Alarm Sound v Alarm 47 Chapter 4 Working with Applications 4 Do one of the following Contacts Tap the setting you want Note Pad Tap the Sort by pick list and then select Alphabetic Date or Manual Memos Tap the Sort by pick list and then select Alphabetic or Manual Tasks Tap the Sort by pick list and then select the sort criteria you want 5 Tap OK
95. atches for the company name 5 Repeat steps 4 and 5 until the entry you want appears in the list 6 Press Select on the navigator to highlight the record you want 7 Press Select on the navigator to view the contents of the selected record TIP Ifthere is only one possible match for the letters you selected the contents of the record automatically display Using Phone Lookup Phone Lookup displays the Contacts list screen You can add to a record the information that appears in this list To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Calendar Tasks Memos or any other application that takes advantage of this feature 2 Tap the Menu icon O 3 Select Options and then select Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in the list that starts with the first letter you enter Continue to spell the name you re looking for when you see the name tap it 302 555 9512M jtm jtm com Sanagala Srivinas 954 555 1234 H Spear Midyne 831 555 7534W aylor David 650 555 3434W enkat Raja raja anyisp com eiss Chris 555 2367 W ook Up man X 5 Tap Add The name you selected along with the information associated with it is pasted into the record you selected in step 1 46 Performing common tasks Sorting lists of records Sorting is available in applications th
96. ation that you want to associate with the item To add an expense item 1 Tap New Expense type n Cursor of new item Tap New 2 Enter the amount of the expense 91 Chapter 8 Using Expense 3 Tap the Expense type pick list and then select a type from the list As soon as you select an expense type your handheld saves your entry If you do not select an expense type your handheld does not save the entry Expense type 20 00 4 14 ORAE l Tap here Ren oY Changing the date of an Expense item Initially Expense items appear with the date on which you enter them You can change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 4 2002 gt Jon Feb tor IG Jul Aug Sep m TW T FS 1 2 7 4 14 Taxi 4 14 Lunch 4 14 Hotel 4 14 Car Rental 3 4 5 6 8 9 10 11 12 13 GED i5 i6 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 Tap the new date 92 Adding expense items Entering receipt details Expense provides a variety of options that you can associate with an item These options appear in the Receipt Details dialog box To open the Receipt Details dialog box 1 Tap the Expense item to which you want to assign details 2 Tap Details Receipt Details Category w Unfiled Type w Lu
97. atures you must install software from the CD ROM that comes with your handheld See Additional software later in this chapter for information Locating front panel controls ae Screen ee Star icon A 13 Navigator EA P Input area pal Be Application buttons Chapter 2 Exploring Your Handheld Screen Star icon Input area Navigator Application buttons Displays the applications and information stored on your handheld Tap this icon to perform a HotSync operation The area where you write letters and numbers using the Graffiti 2 alphabet See Using Graffiti 2 writing in Chapter 3 to learn how to write Graffiti 2 characters Enables you to select and display records on your handheld screen See Using the navigator later in this chapter for additional information and look for tips throughout this handbook Activate the individual handheld applications that correspond to the icons on the buttons Calendar Contacts Tasks and Note Pad See Buttons Preferences in Chapter 16 for details on reassigning these buttons to activate any application on your handheld Locating top panel components Power button Keylock control Stylus Headphone jack IR port Expansion card slot Locating back panel components Expansion card slot IR port Headphone jack Stylus Power button Keylock control Accepts Secure Digital SD Secure Digit
98. bar and any subsequent conflicting events appear as a single red bar The Day View displays overlapping red brackets to the left of the conflicting times A A Week 19 gt CERERA 41SM Ww As SMTW T F 5 oSwim 7 8 9 10 11 12 13 8 00 Walk dog By 8 00 ee 9 00 10 00 10 00 o Meeting with Donna i H t Event 10 30 oPick up Kwong s folder 12 00 pfe e conflict l ps 5 00 po e f 4 00 ee 2 00 6 00 3 00 Fao 73 Chapter 5 Using Calendar Beaming events You can share your calendars with family or business associates by beaming events and categories For more information on beaming see Beaming data in Chapter 3 To beam an event 1 Tap the Menu icon 2 Select Beam Event To beam a category of events 1 Tap the Menu icon 2 Select Beam Category 3 The Beam Category dialog box opens 4 Tap the Category pick list and then select a category 5 Tap the Beam events for pick list and then select a date or date range You can select one of the date ranges in the list or create your own range by selecting Date Range If you select Date Range the Date Range dialog box opens you can set a start and end range using the Set Date dialog box 6 Tap Beam To receive a beamed category of events m Perform on of the following in the Receive Category dialog box Tap Add to add a new category or add the events to the current category by the same name Tap Replace to
99. box is synchronized if the option to synchronize the Inbox is selected If the outgoing server SMTP is correct the Outbox is synchronized send e mail if you selected the option to synchronize the Outbox If neither is correct then nothing happens 201 Chapter 13 Using Palm VersaMail Personal E mail Software Mail client Action Direct POP connection to server Continued Direct IMAP connection to server Other e mail applications If you want to synchronize e mail for an account that requires APOP authentication you must select the option to use APOP on your handheld If you want to synchronize e mail for an account that requires ESMTP authentication for example Yahoo accounts require ESMTP authentication you must select the option to use ESMTP on your handheld See Adding ESMTP to an account earlier in this chapter for details The conduit does not support SSL for accounts set up as direct POP Select this option to synchronize an account by connecting directly with an IMAP server You must enter the information about the server in the VersaMail application on your handheld when you create the e mail account to access the server You will enter information about the incoming IMAP server the outgoing SMTP server your e mail username your password and your e mail address During the HotSync operation the conduit reads the settings you made If the settings do not exist or all serve
100. c operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations Click OK Close the Conduit Settings window Conducting infrared HotSync operations You can use the infrared IR port on your handheld to perform HotSync operations When you perform an IR HotSync operation you don t need your cable NOTE You may experience problems attempting to synchronize large amounts of information using an infrared HotSync operation The operation may time out before all the information has been synchronized Preparing your computer for infrared communication Before you can perform a HotSync operation using the IR port the computer with which you want to synchronize must fulfill these requirements Your computer must support the IrCOMM implementation of the Infrared Data Association IrDA standards Your computer must have an enabled IR port that s built into the computer or an enabled infrared device attached to the computer Some desktop computers may require an infrared device attached to a physical COM port Laptops are likely to have a built in IR port so no external device is necessary Your computer must have an installed infrared driver If you have an external infrared device attached to your computer a driver is probably included with the device Consult the
101. c 7 Set Date amp Time 211 Chapter 14 Using World Clock Viewing the time There are several ways for you to easily check the current time and date To view the time Do one of the following m When your handheld is on tap the Clock icon in the upper left corner of the input area Your handheld displays the time for two seconds and then returns to the previous application m When your handheld is off press Select on the navigator Your handheld turns on displays the time and then turns off after a few seconds m Tap the Home icon O and then tap the World Clock icon amp Setting the primary location You can use World Clock to select the location date and time for the primary location Keep in mind that the primary location settings are also your system date and time and that these settings are used by all the applications on your handheld The primary Location settings also appear in the Date amp Time Preferences screen Similarly if you change the settings in the Date amp Time Preferences screen those settings become your system date and time and also appear under the primary location in World Clock The primary Location settings also serve as a point of reference for the secondary locations To set the primary location 1 Tap the primary location pick list Amay loian Word Clock pick d v Palo Alto H Off 10 31 pm Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Su
102. c cable which in turn connects to the USB port on your computer This enables you to update the information between your handheld and your computer using HotSync technology Adjusting brightness If lighting conditions make it difficult for you to see the information on your handheld you can adjust the brightness of the screen backlight To adjust the brightness of the backlight 1 Tap the Brightness icon in the upper right corner of the input area TIP You can assign the full screen pen stroke to access the brightness control See Pen Preferences in Chapter 16 for details N Press Up or Down on the navigator or drag the slider to adjust the brightness 3 Tap Done Adding an expansion card An expansion card sold separately increases the variety of tasks you can do and the amount of space you have for storing software and data on your handheld Your handheld is compatible with SD SDIO or MultiMediaCard expansion cards 10 Tapping and typing To insert a card 1 Insert the card into the expansion slot with the label side facing the display 2 Push the card in with your thumb To remove a card 1 Push lightly against the card with your thumb 2 Slide the card out of the expansion slot For complete information about working with expansion cards see Chapter 6 Tapping and typing Like using a mouse to click elements on a computer screen you can use the stylus to tap elements on y
103. cal direct connection or infrared communication After that you can perform a network HotSync operation your company s dial in server A network HotSync operation requires the following consult your system administrator for assistance m Your computer has TCP IP support installed Both your company s network system and its remote access server support TCP IP m You have a remote access account 229 Chapter 15 Performing HotSync Operations Everything you need for connecting to your company s dial in server using your desktop computer is included with Palm Desktop software You need to activate the feature however on both Palm Desktop software and your handheld To prepare your Windows computer for a network HotSync operation 1 Click the HotSync Manager icon in the Windows system tray 2 From the HotSync Manager menu select Network Local USB Local Serial Modem v Network EECIQ 3 From the HotSync Manager menu select Setup 4 Click the Network tab and make sure your username has a checkmark next to it If the checkmark is not there click the check box next to your username General Local Modem Network Checked users make this their Primary PC for performing a Network HotSync operation 5 Click OK 6 Plug the HotSync cable into your handheld and then perform a HotSync operation The HotSync operation records network information about your computer on your handheld
104. ceipt Details dialog box and then select Edit currencies Select Currencies Receipt Details Select the currencies that display in currency list Category w Unfiled Type w Lunch Payment w Unfiled Currency 1 United States Currency lt p gt Currency 2 v EU Euro Vendor Currency 3 w United Kingdom City x lt Currency 4 v Japan Attendees Edit currencies Select Edit Currency 5 w None currencies 2 Tap each Currency pick list and then select the country whose currency you want to display on that line 3 Tap OK to close the Select Currencies dialog box and then tap OK Changing the default currency You can select which currency appears by default when you re entering Expense items You can override this setting when entering individual expense items To change your default currency 1 Open Expense 2 Tap the Menu icon O 3 Tap Options and then tap Preferences 4 Tap the Default Currency pick list 5 Select the currency symbol you want to appear in Expense Preferences i Use automatic fill when entering data Default Currenc Edit currencies 6 Tap OK 94 Setting Show Options Defining a custom currency symbol If the currency you want to use is not in the list of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon 2 Tap Options and then tap Custom Currencies
105. changed the application associated with this icon By default tapping the Star icon performs a HotSync operation 3 Select the profile you want to load onto the handheld and then click OK to transfer all the profile data to the handheld Select User Please select a user User Profilel ica Shown with Mac OS X New User _ Cancel Eo The next time you perform a HotSync operation Palm Desktop software prompts you to assign a username to the handheld 236 Setting Preferences for Your Handheld Preferences enable you to customize the configuration options on your handheld The options are grouped into three categories General Communication and Personal Access the General Preferences screens to customize any of the following settings Date amp Time Digitizer Formats Graffiti 2 Keylock Power Security Sounds amp Alerts Writing Area Set the location date and time Calibrate the screen on your handheld Set the country default and the formats for times dates calendar and numbers Select alternate strokes for selected Graffiti 2 characters Prevent your handheld from turning on accidentally Set these features auto shutoff interval On while charging and Beam receive Set a password privacy options and locking options Select system game and alarm options from two profiles Custom and Silent Enable and disable Writing Area Preferences and show or hide penstrok
106. cons alarm 67 application 12 clock 13 Find icon 12 menu 38 menus 12 note 48 on handheld buttons 8 online Tips 14 repeating event 67 123 124 Star icon 12 Idle timeout of ISP or server connection 261 IMAP adding an account 133 ESMTP synchronization in 202 server options 136 synchronize an account 202 Importing data 28 30 Inbox Reminders screen and 153 synchronizing 204 viewing mail 145 146 Incoming mail server 134 302 Index Infrared HotSync operations 226 228 port 9 25 226 problems with IR HotSync operations 287 requirements for computer 226 Infrared port See IR Port input area 8 Installing conduit to install applications 225 IP address 261 262 IR port 9 See also Beaming and Infrared IR See Infrared IrCOMM 25 IrDA Infrared Data Association 25 ISP login script 131 requirements for 129 requiring APOP 143 requiring ESMTP 143 Items See Expense K Keyboard computer 27 onscreen 13 17 40 268 Keylock manual button control 9 preferences 242 L Letters fonts 49 Graffiti 2 20 onscreen keyboard 17 Location adding 215 216 deleting 216 displaying secondary 218 modifying 216 setting primary 212 214 239 setting secondary 214 Locking the handheld with a password 246 248 268 269 Logging informational errors 197 Login script 131 Login scripts 263 265 Lost handheld contact for 83 records 284 Lotus Notes selecting as mail client 200 Lotus Organizer importing data from 28 M
107. contain attached files such as Microsoft Word or text files that you want to view work with or install on your handheld When you receive an e mail message with an attached file the VersaMail application automatically scans your handheld to see if an application resides on the handheld that can open the attachment If the VersaMail application detects such an application the attachment automatically opens in the appropriate application 179 Chapter 13 Using Palm VersaMail Personal E mail Software The types of attached files you can download and work with include the following vCard vcf vCal iCal vcs or ics Text txt HTML htmI or htm Microsoft Word doc Microsoft Excel xIs Graphics files jpg bmp tif gif Other application files PRC prc PDB pdb ZIP zip This is contact information This is usually a calendar appointment or a task This is usually a memo or another plain text file This is usually a web page or a formatted text file Your handheld displays HTML attachments with full formatting intact Automatically opens in the Word To Go application on your handheld You can view and edit the document in the same way that you could using the Word application on your desktop Automatically opens in the Sheets To Go application on your handheld You can view and edit the spreadsheet in the same way that you could using the Excel application on your d
108. ct a photo with the navigator Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to view the photo 4 Tap anywhere on the screen to return to Thumbnail view Viewing photos in List view List view displays a list of your photos so that you can see the names and dates associated with your photos Use this view to locate a photo when you know the name or the date the photo was created To view photos in List view 1 Tap the List icon El Tap and drag divider to resize columns r FET Album i SoY pick list Date 10 05 02 10 05 02 10 05 02 10 05 02 10 05 02 Select a photo 10 05 02 to view 10 05 02 10 05 02 10 05 02 10 05 02 List icon 2 Tap the Album pick list in the upper right corner and then select the album you want to view 110 Viewing photos 3 Tap the name of the photo you want to view 4 Tap anywhere on the screen to return to List view Sorting photos in List view In List view you can sort photos in ascending or descending order by name or date To sort photos in List view 1 Tap a column heading to sort the photos based on that item wv Family Tap here to Tap here to sort by name Name Date sort by date Set4_005 10 05 02 Set4_006 10 05 02 Set4_007 10 05 02 Set4_008 10 05 02 Set4_009 10 05 02 Bet4_010 10 05 02 Set4_011 10 05 02 Set4_012 10 05 02 Set4_013 10 05 0
109. ct it When a check box contains a checkmark the corresponding option is selected and active When a check box is empty the corresponding option is deselected and inactive Tap a button to perform a command Command buttons appear at the bottom of dialog boxes and application screens Tap the left and right arrows to display the previous and next records tap the up and down arrows to display the previous and next pages of information Tap the arrow to display a list of choices and then tap an item in the list to select it Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator 13 Chapter 2 Exploring Your Handheld Displaying online tips Many of the dialog boxes that appear on your handheld contain a Tips icon in the upper right corner Online tips anticipate questions you might have in a dialog box provide shortcuts for using the dialog box or give you other useful information To display an online tip 1 Tap the Tips icon 2 After you review the tip tap Done Keyboard There are three ways to access the onscreen keyboard 1 Tap the dots in the corners of the Graffiti 2 writing area to activate the numbers or letter
110. d up to the maximum message size To forward a message with an attachment 1 Tap the folders pick list and then select the folder that contains the e mail 2 Tap the e mail message to display it 3 Tap the Forward button 4 Tap the word To On the Recipient List screen enter or look up the recipient address See the procedure for creating e mail earlier in this chapter for more information on addressing messages 5 Follow the procedure for attaching files presented earlier in this chapter Deleting messages You can delete one or more e mail messages from any folder For example you can delete old messages in the Inbox or messages that you were working on in the Drafts folder When you delete a message it is placed in the Trash folder See Emptying the trash later in this chapter To delete messages on the server when you empty the trash on your handheld you can select the Delete Msgs on Server setting in VersaMail Preferences If you don t periodically empty the trash and delete messages on the server any incoming e mail may bounce back to the sender See Setting preferences for getting and deleting e mail later in this chapter 189 Chapter 13 Using Palm VersaMail Personal E mail Software To delete one or more messages 1 Tap the folders pick list and then select the folder that contains the message you want to delete Do one of the following Item to delete Action One me
111. d as plain text only You can also set the application to receive all messages as plain text only regardless of the format in which they were sent If you choose this option only the text of any messages sent in HTML format will be displayed NOTE The VersaMail application sends all messages as plain text only with all HTML tags stripped even if you are forwarding or replying to a message that was originally received as HTML To select whether to receive e mail messages in HTML or in plain text format 1 Tap the Menu icon select Options and then select Preferences Preferences i General Advanced System Get v Subjects Only amp Ask Every Time Confirm Deletions O Delete Msgs on Server I Download Attachments Receive Format Ruhg amp 2 Tap the Receive Format pick list and then select HTML or Plain Text The default is HTML 3 Tap OK 157 Chapter 13 Using Palm VersaMail Personal E mail Software Viewing other folders By default the VersaMail application displays the messages in a given account s Inbox folder You can easily view the messages in a different folder To view other folders 1 Tap the folders pick list in the upper right corner of the screen Available folders 2 Tap the folder you want to view Managing display options in the folder s list view You can customize the way in which messages appear in the list view of your mail folders The options you choose apply
112. d editing mail folders 225 020 ci0t eae ethene clade obas 165 Creating and sending new e mail 0 cc cece e eee e eens 167 Working With URS ca cctcovviis tex keey pene e aketo E eiiaoe 179 Working with attachments vecsaiesecesbed cee cee veaser en tederes 2 179 Deleting messages cc vc oe eee diasin d ie ENRE EE AEN E es 189 Emptying tetra oc aot dp bee eevee pede Hea ee 192 Marking messages as read or unread eee cece eee 193 Setting preferences for getting and deleting e mail 194 Adding or updating a Contacts record directly from a message 195 vii Contents Synchronizing e mail between the handheld and the desktop 196 Configuring account settings in HotSync Manager 196 Setting synchronization options and account settings 197 Synchronizing an account 44 oud beets eloders erage ode aki d eae ted 208 Using SSL with the conduit nossa ved eta ee cenee eter ee ee rrene 209 Chapter 14 Using World Clock 0000 e eee eee eee 211 Viewing the UME sc seisis eee ole ee edeek utim tbe E EE a EER eae 212 Setting the primary location 2944 id eh Be eevee eens pes 212 Choosing a different primary location 0 00 0 e eee 214 Setting the secondary locations 0 ccc cece eee 214 Adding AICCANOM erreser tyeri dies e Lena k a eat E E A EEE 215 Modifying a location cseieececek ences etd Peed eis Saude es rrun 216
113. d the desktop Mail client Action Eudora 5 0 or later Direct POP connection to server If you are using Eudora as your e mail application you must set up MAPI in Eudora To set up MAPI in Eudora 1 From the Eudora Tools menu select Options 2 Do one of the following If Eudora is the only e mail application that you use select Always as the MAPI setting Ifyou use more than one e mail application select When Eudora is running as the MAPI setting 3 Ensure that your username and password are set up correctly within Eudora This information is needed to log in to Eudora to retrieve and synchronize your e mail IMPORTANT Eudora must be running in order for you to perform a HotSync operation The VersaMail application synchronizes with your Dominant Personality in Eudora 5 1 or later Select this option to synchronize an account by connecting directly with a POP server You must enter the information about the server in the VersaMail application on your handheld when you create the e mail account to access the server You will enter information about the incoming POP server the outgoing SMTP server your e mail username your password and your e mail address During the HotSync operation the conduit reads the settings you made If the settings do not exist or all server information is wrong an error is reported in the HotSync log file However if the incoming server POP is correct the In
114. dar as well 4 After you finish entering information tap Done TIP To create a contact that always appears at the top of the Contacts list begin the Last name or Company field with a symbol as in If Found Call This contact can contain contact information in case you lose your handheld 83 Chapter 7 Using Contacts Displaying additional contact fields The Contact Edit screen displays certain fields by default You can customize the Contact Edit screen to display additional fields that you want If you display an additional field and leave it blank the field is not displayed when you return to the Contact Edit screen You must enter information into the field in order for it to continue to display on the Contact Edit screen To display additional contact fields 1 Tap the plus button on the lower right corner of the Contact Edit screen Business Last name Tsqj First name Lee Company Example Inc Title v Work 555 234 1939 v Home v Mobile 555 616 2117 v E mail tslee example com Tap here 2 Select the field you want displayed The fields appear in a preset order on the Contact Edit screen NOTE Each field type can be displayed a certain number of times on the Contact Edit screen for example you can display multiple IM fields Contacts sets a maximum number for how many times each field type can appear on the screen Once you reach this maximum for example the maximum number o
115. data See Beaming information Recharging the battery 243 Records beaming 25 26 choosing categories 41 creating 38 defined 38 deleting 40 67 displaying a category of 42 editing 39 40 305 Index Expense 91 fonts 49 hiding private 244 249 lost 284 masking private 244 Memos 99 notes for 48 49 number of 294 private 249 251 purging 41 renaming categories 43 saving deleted data in archive file 40 saving purged data in archive file 41 sending 27 sorting 48 Tasks 120 unmasking individual 250 Reminder lists 50 Reminders screen send retry 173 types of reminders 152 using 153 viewing 152 Replying to e mail 177 Rescheduling events 69 Reset button 9 Resetting handheld hard reset 275 282 location of reset button 275 soft reset 274 Restoring data Mac 276 Windows 276 S Saving e mail messages 191 Saving data 32 Schedule an event 64 Scheduled retrieval of e mail See Auto get mail Scheduling events 67 69 Screen blank 282 calibrating 240 caring for 273 Scroll bar 13 SD card slot See Expansion card slot Searching See Finding Secondary DNS 262 Security preferences 244 248 changing password 245 deleting password 245 displaying owner s name 269 forgotten password 248 private records 249 251 setting a password hint 245 unmasking individual records 250 Selecting date for event 65 phone numbers in Contacts 84 text 40 Send retry 172 modifying messages during 173 notifications 173 VPN connections
116. day Sam Yahoo Marketing Director 555 555 5555 To access the editing features available on the Edit menu tap the Menu icon The first character of each sentence is automatically capitalized for you 3 Optional Tap the Options menu and then select Add Attachments See Attaching files from a handheld application later in this chapter 4 Tap one of the following to send the e mail Send Sends the e mail immediately Outbox Stores e mail in the Outbox so you can compose e mail offline and then send all e mail during one connection with the server To send your e mail later tap Get amp Send A connection is made to the mail server and all the e mail in the Outbox is delivered TIP You can also tap Drafts to save this message in the Drafts folder rather than send it Send retry When you tap Send on the message menu the VersaMail application automatically attempts to send the message If the send attempt fails for any reason for example your handheld is out of range or the application cannot connect to the mail server you can choose to have the application move the message to the Outbox and continue to try to send the message at 30 minute intervals a maximum of three times If you put a message in the Outbox you must perform a manual send to send the message on the first attempt The VersaMail application attempts automatic send retry only after a manual send attempt fails If automatic send retry succe
117. displaying in World Clock 218 Expense item 92 setting current 213 239 284 Tasks record due 122 Date amp Time preferences 238 240 Day Calendar view 64 Day View display options 63 displaying 63 events spanning midnight 65 Daylight saving time 215 238 240 DBA Calendar archive file 28 Decimal point 241 299 Index Default categories 33 currency in Expense 94 Deleting e mail 189 192 mail in the trash 192 old messages 191 passwords 245 service templates 265 See also Purging records Desktop software displaying euro 97 linking to external files 29 233 Digitizer 11 240 DNS 262 Domain name system See DNS Double booked events 73 Download attachments 155 message size 137 Drafts creating 165 saving 171 174 Dragging stylus to activate features 268 using the stylus 12 E E mail adding attachments 186 187 adding Contacts entry from e mail 195 196 addresses in Contacts 84 addressing 168 alert for new mail 151 attaching files 146 attaching files from an expansion card 187 attaching files from applications 186 attachments 179 189 auto get notifications 150 beeping for new mail 150 buzzing or blinking for new mail 152 color selection 158 composing 171 creating new messages 167 171 days to synchronize 204 deleting messages on handheld 189 192 display options 158 displaying in Calendar 62 downloading large attachments 183 185 drafts 174 emptying trash 192 193 font s
118. documentation included with the device for information on installing the required driver Check your computer s documentation to learn if the computer supports infrared communication 226 Conducting infrared HotSync operations To configure HotSync Manager for infrared communication on a Windows computer m Click HotSync Manager icon in the Windows system tray and make sure that Infrared is selected Ifyou have an Infrared option on HotSync Manager menu and that option is selected skip to Performing an infrared HotSync operation Ifyou do not have an Infrared option on HotSync Manager menu complete the following steps a Make sure that Local Serial is selected on the menu b From HotSync Manager menu select Setup c Click the Local tab d In the Serial Port drop down box select the simulated port that your computer uses for infrared communication General Local Modem Network Serial Port COM4 v Cancel Apply Help See the documentation for your operating system for instructions on finding the simulated port This information is usually located in the Control Panel e Click OK NOTE You can continue using the HotSync cable while HotSync Manager is configured for infrared communication To configure HotSync Manager for infrared communication on a Mac computer 1 Double click HotSync Manager icon in the Palm folder 2 In the HotSync Controls tab select Enabled 3
119. e The Palm Quick Install window opens with the pre file listed 3 Click Done 4 Perform a HotSync operation to install the files See Chapter 15 for details 5 Operate your handheld and try to replicate problem operations 6 Perform one of the following If installing the application recreates your problem remove the application and contact the application developer for a solution Continue to re install your applications one application at a time to make sure another application is not creating a problem If installing the application does not cause a problem got to step 1 and re install another application Technical support If after reviewing the sources listed at the beginning of this appendix you cannot solve your problem go to www palm com support tungstenE or send an e mail to your regional Technical Support office Before requesting support please experiment a bit to reproduce and isolate the problem When you do contact support please provide the following information m The name and version of the operating system you are using m The actual error message or state you are experiencing m The steps you take to reproduce the problem m The version of handheld software you are using and available memory 293 Appendix B Frequently Asked Questions To find version and memory information 1 Tap the Home icon 2 Tap the Menu icon 3 Select Info from the App menu NOTE Palm works with devel
120. e Note that to use some of your handheld s features you need to install software from the Software Installation CD ROM that came with your handheld or download software from the Internet Read this handbook and the software documentation that is installed in the Palm folder on your desktop computer from the CD ROM see Step 3 Install software later in this chapter for details System requirements Palm Desktop software contains all of the applications you need to set up and operate your handheld You must install this software on your desktop computer before you can use your handheld To install and operate Palm Desktop software your computer system must meet the requirements described in this section Minimum requirements Windows computers The minimum requirements for Windows computers are as follows a A Pentium class PC running one of the following operating systems Windows 98 Windows ME Windows 2000 Pro requires administrator rights to install Palm Desktop software Windows XP Home or Pro requires administrator rights to install Palm Desktop software m Internet Explorer 4 01 with SP2 or later m 60 megabytes MB available hard disk space a VGA monitor or better m CD ROM or DVD ROM drive for installing Palm Desktop software from the included CD ROM or you can download Palm Desktop software from www palm com m Mouse m One available USB port Chapter 1 Setting Up Your Palm Tungsten E Handh
121. e applications between the handheld and expansion card file list The status bar shows the number of files selected and their total size However because some file types are compressed during synchronization they may actually require less space then the amount shown in the file size column or status bar Perform a HotSync operation to install the selected application s See Conducting HotSync operations in Chapter 15 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then perform another HotSync operation If the files still remain in the list they are not associated with a handheld application and cannot be installed Expansion cards may also hold files that are not Palm application files To use the right click menu to send the file to Palm Quick Install 1 Copy or download the application s or file s you want to install onto your computer From My Computer or Windows Explorer right click the file s or folder that you want to install Select Send To and then select Palm Quick Install Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card Click OK
122. e connections after each command maximum download size and default connection type for this account Tap OK NOTE See Selecting a different service for a given e mail account earlier in this chapter for information on setting a default connection type 146 Getting sending and managing e mail NOTE The maximum size of an incoming message is 5KB by default Details X Get unread mail ONLY Download Attachments Use Filters O Auto Disconnect Max Message Size 5 KB O Always connect using Optional For IMAP accounts you have the option of synchronizing IMAP folders from the Get Mail Options dialog box Wireless IMAP folder synchronization enables you to synchronize e mail messages between a folder in an e mail account on your handheld and a folder with the same name on your e mail provider s mail server Tap OK Optional If you are retrieving mail using a VPN connection you may be asked to enter the username and password you use to log in to the VPN If so enter the username and password See VPNs earlier in this chapter for more information The Getting Messages dialog box shows updates as your e mail is downloaded When the Getting Messages dialog box disappears another dialog box appears and displays the number of new e mail messages Tap OK A list of your e mail appears in the Inbox Shows unread total messages Speakeas 3 22 wv Inbox M Joe Sadusky 1
123. e country default and the display format of the dates times and numbers on your handheld Country default The country default sets date time week start day and number conventions based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States however time is expressed using a 12 hour clock with an AM or PM suffix 240 Setting General Preferences To set the country default 1 2 3 4 From the General Preferences list select Formats Tap in the Preset to box Preset to Time v HH MM am pm 8 13 pm Date v M D Y 5 7 03 May 7 2003 Week starts v Sunday Numbers 1 000 00 Tap the country you want to use and then tap OK Tap Done Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld To select the time date week start and numbers format 1 2 3 From the General Preferences list select Formats Tap the Time pick list and then select a format Tap the Date pick list and then select a format Tap the Week starts pick list and then select whether you want the first day of the week to be Sunday or Monday This setting controls the Day Week and Month views in Calendar and all other aspects of your handheld that display a calendar Tap the
124. e handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software IMPORTANT If you are synchronizing data between Microsoft Outlook and your handheld you can customize the conduit settings from your handheld by selecting Microsoft Outlook from the HotSync Options menu For complete details about MS Outlook conduit settings see the MS Outlook conduit help in HotSync Manager Follow these steps to access MS Outlook conduit help Click the HotSync Manager icon in the Windows system tray Select Custom Select one of the Outlook conduits from the list Select Change Tap the Help icon 224 Customizing HotSync application settings In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Calendar Contacts Palm Photos Note Pad Tasks and Memos Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti 2 ShortCuts The Install conduit installs add on applications on your handheld To customize HotSync application settings on a Windows computer 1 Click the H
125. e the alarm is triggered at the specified period of minutes hours or days before midnight beginning of the day of the untimed event When the alarm is triggered the reminder list displays the alarm message until you clear it See Receiving alerts in Chapter 4 for details For example you set an alarm for an untimed event that occurs on February 4 If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on February 3 The reminder remains in the reminder list until you turn on your handheld and dismiss it 68 Working in Day View Setting an event location Events can have a location that appears in the Day view and in the Details view To add an event location 1 Select an event 2 Tap Details 3 Tap Location and enter a location 4 Tap OK In Day view the location appears in parenthesis after the event description Rescheduling an event You can easily make changes to your schedule with your handheld To reschedule an event 1 Select the event you want to reschedule 2 Tap Details 3 To change the time tap the Time box and then tap a new time 4 To change the date tap the Date box and then tap a new date 5 Tap OK Using categories Categories are a way to group similar events so that they can be viewed separately The color coding in Calendar makes it easy to track events from different categories when all events are shown For more information on categories see Categorizing app
126. e you are connected If your telephone has Call Waiting you need to disable this feature before logging in to your ISP or dial in server To disable Call Waiting 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Disable call waiting check box to select it Phone Setup Li Select this box if you f need to iia disable disable Call code here Waiting 4 Enter the code to disable Call Waiting on the Disable call waiting line Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 5 Tap OK and then tap Done Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card number you need to add commas at the beginning to compensate for this delay Each comma delays transmission of your calling card number for two seconds To use a calling card 1 From the Communications Preferences list select Network 2 Tap the Phone box 259 Chapter 16 Setting Preferences for Your Handheld 3 5 6 Tap the Use calling card check box to select it Phone Setup i Select this box to use a Enter your calling card calling card number here Enter your calling card number on the Use calling card l
127. ect Automatic To identify dynamic IP addressing m Tap the IP Address check box to select it Details Connection type PPP Idle timeout w 1 Minute Query DNS W IP Address Y Automatic Tap to select automatic IP address 262 Setting Communication Preferences To enter a permanent IP address 1 Tap the IP Address check box to deselect it and to display a permanent IP address field below the check box 2 Tap the space to the left of the first period and then enter the first section of the IP address Each section must be a number from 0 to 255 3 Tap and enter the remaining sections of the IP address 4 Tap OK Login scripts A login script is a series of commands that automates logging in to a network server for example your corporate network or your ISP A login script is associated with a specific network service profile created in Network Preferences A login script is something that you are likely to receive from your system administrator if your company has a system in which you log in to the corporate servers from your handheld using a modem or network connection The script is generally prepared by the system administrator and distributed to users who need it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts in two ways Ina text editor on your desktop computer in which you create a file
128. ect the Show penstrokes check box to display penstrokes while writing or deselect this check box to hide penstrokes 4 Tap Done See To use the full screen writing area in Chapter 3 for details on using full screen writing to enter data Setting Communication Preferences The Communication Preferences category enables you to access screens where you can modify Connection and Network settings To open the Communication Preferences screens 1 Tap the Home icon 9 2 Tap the Prefs icon amp Preferences General T Digitizer s Formats Graffiti 2 Keylock Power e Security Sounds amp Alerts Writing Area Communication s Connection s Network Personal Buttons Color Theme H Connection Preferences The Connection Preferences screen enables you to define the settings used to connect your handheld to other devices The screen displays a list of available configurations that are ready to be further defined the list varies depending on the kind of software you ve added to your handheld For existing connection types you can either use the default connection information or edit this information You can also create custom configurations such as the following Modem to Infrared A connection between the IR port of your handheld and a modem The modem can be attached to or within a mobile phone or other device containing an IR port Some infrared phones contain modems
129. ection x Custom 3 Select the connection you want to use 4 Tap Done 257 Chapter 16 Setting Preferences for Your Handheld Adding telephone settings The Phone field enables you to store the telephone number you use to connect with your ISP or dial in server You can also define a prefix disable Call Waiting and give special instructions for using a calling card To enter your server phone number 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Enter the phone number for your ISP or dial in server Phone Setup 9 Enter your ISP phone number here 4 If you need to enter a prefix or to disable Call Waiting skip to those procedures Otherwise tap OK 5 Tap Done Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you first dial 9 to dial a number outside the building To enter a prefix 1 From the Communications Preferences list select Network 2 Tap the Phone box 3 Tap the Dial Prefix check box to select it Phone Setup Select this box if you g Enter your O Dialprefix fix her need to use a O Disable call wa pre erg prefix O Use calling card 4 Enter the prefix 5 Tap OK and then tap Done 258 Setting Communication Preferences Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call whil
130. ed album 3 Tap any photos you want to add to the current album A plus sign appears next to each photo you select TIP You can also tap and drag to select adjacent photos 4 Tap any photos you want to remove from the current album The plus signs next to the selected photos disappear 5 Tap Done Copying photos The Copy command enables you to make a copy of a photo on your handheld or on an expansion card When you copy a photo from an expansion card to your handheld a number is appended to the photo name If a photo was originally larger than 320 x 320 pixels then the photo is scaled to a maximum of 320 x 320 pixels and the aspect ratio is maintained To copy photos 1 Tap the Menu icon O 2 Select Photo and then select Copy 114 Renaming or deleting an album Tap the photo s you want to copy A plus sign appears next to the photo s you select TIP You can also select a photo with the navigator Press Select on the navigator to insert the highlight press Up Down Right or Left to highlight a specific photo and then press Select to view the photo Tap Copy Copy to Card Tap to select photos i T SR wi Copying Set4_015 to p gt the card Tap Copy Renaming or deleting an album You can rename or delete any of the albums that you create You cannot rename or delete the Unfiled album To rename an album 1 2 3 4 5 Tap the Album pick list in the upper right co
131. eds on any attempt the message is moved to the Sent folder NOTE Automatic send retry occurs only if you tap Send to send the message manually It does not work if you tap Get amp Send 172 Getting sending and managing e mail To select automatic send retry m Tap Yes in the dialog box notifying you that manual send has failed NOTE Automatic send retry is not supported for VPN or SSL connections or for accounts for which your ISP requires you to log in to the mail server before sending mail It is also not supported if you have configured the security preferences on your handheld to encrypt databases on the handheld Send retry notifications If automatic send retry fails after the third attempt a notification appears on the Reminders screen A separate notification appears for each e mail account for which a send retry has failed NOTE You can choose to disable notifications for send retry failures See Setting notification options earlier in this chapter for instructions 10 16am Reminders O Gi CJ Sam Yahoo mail account Background send failed NOTE A broken envelope icon ta appears next to a notification when an automatic send retry fails Tap the notification or open the account in the VersaMail application to view a detailed error message Viewing the error message deletes the notification from the Reminders screen The Reminders screen shows only the most recent notification for an e mail account n
132. ek Tap OK Tap the End box and then repeat steps 3 through 8 to select when daylight saving ends Tap OK Modifying a location If you add a location and later realize you did not use the correct settings you can modify the location To modify a location 1 2 3 Tap a Location pick list Select Edit List Select the location you want to modify Tap Edit Adjust the settings See Adding a location earlier in this chapter for details Tap OK and then tap Done Removing a location If you no longer need a location that appears in the Location list you can remove it However you cannot remove a location that is currently assigned to the primary location To remove a location 1 2 3 Tap a Location pick list Select Edit List Select the location you want to remove Tap Remove Tap OK to confirm the deletion and then tap Done 216 Setting an alarm Setting an alarm In addition to setting and displaying the date and time World Clock also provides a convenient travel alarm feature You can set an alarm to sound during the next 24 hour period To set an alarm 1 Tap the box next to the Alarm icon to open the Set Alarm dialog box World Clock Set Alarm v Palo Alto off Tap here 10 31 pm Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Sun Dec 7 Sun Dec 7 Set Date amp Time Alarm Off 2 Tap the time columns to set the hour and
133. eld Minimum requirements Mac computers The minimum requirements for Mac computers are as follows Mac computer or compatible with a PowerPC processor Mac OS 9 1 or later with 12MB available memory or Mac OS X version 10 1 2 to 10 2 6 Mac OS X requires administrator rights to install Palm Desktop software 25MB available hard disk space Monitor that supports screen resolution of 800 x 600 or better CD ROM or DVD ROM drive for installing Palm Desktop software from the included CD ROM or you can download Palm Desktop software from www palm com Mouse One available USB port Upgrade information If you already own a Palm OS handheld perform a HotSync operation with your old handheld and Palm Desktop software Then follow the setup instructions below Step 1 Charge your handheld a b c Connect the charging cable to a power source Connect your handheld to the cable for at least three hours for an initial charge After your handheld is charged disconnect the handheld from the cable and follow the steps below NOTE To keep the battery fully charged we recommend connecting your handheld to a cable that is connected to a power source whenever you are not using it Step 2 Set up your handheld Step 2 Set up your handheld a Press the power button to turn on your handheld Power button If your handheld does not turn on see Operating problems in Appendix B b Slide the st
134. election 158 forwarding 175 177 forwarding attachments 189 getting entire message 146 getting on desktop 197 203 getting subject only 146 HTML 156 icons 155 174 leaving mail on server 136 marking read and unread 193 194 maximum message size 137 message format 156 notification options 151 personal signature 175 195 preferences 194 195 reading 145 replying to 177 178 saving attachments to expansion card 185 scheduling auto get mail 148 send retry 173 sending 171 signature adding 139 storing in Outbox 171 trash 192 URLs in messages 179 viewing attachments 179 183 E mail account auto get mail 148 before setting up 129 checking for new messages 145 146 color selection 158 corporate 131 creating a synchronize only account 140 creating new 132 137 default mail service 142 143 deleting accounts 141 display options 158 displaying Inbox 145 editing accounts 140 font selection 158 incoming and outgoing server 134 notification option 150 password 134 300 Index problems with 145 synchronization options 197 203 synchronizing 197 208 troubleshooting 145 username 134 Entering data 17 30 importing from other applications 28 30 problems with 283 using the computer keyboard 27 using the onscreen keyboard 17 Entries See Contacts Envelope icon 155 Error log 197 ESMTP 130 131 adding to an account 143 Euro displaying on desktop computer 97 in Expense 94 in Graffiti 2 writing
135. elp 40 268 Preferences 242 problems using 283 301 Index ShortCuts for entering data 270 272 symbols 22 H Handheld alarm 152 application buttons 8 back panel components 9 blinking 152 bottom panel components 10 buzzing 152 charging 2 controls 7 expansion card slot 9 front panel controls 7 interface 12 IR port 9 navigator location 8 opening applications 31 plugging in 10 power button 9 power connector 10 reset button 9 screen 8 system requirements 1 top panel components 8 turning on and off 9 USB port 10 vibrating 152 Handheld increasing space on 10 Hard reset 275 282 Headphone jack 9 Help Graffiti 2 40 online tips 14 Hiding records 249 Home icon 31 HotSync conduits for synchronizing applications 225 276 conduits for synchronizing applications Mac 225 customizing 225 first time operation 234 236 IR operation 226 229 linking to external files 29 233 local operation 220 286 local operation on Mac 223 network operation 229 233 operations using cradle 229 operations using IR port 226 228 problems with 285 288 problems with IR 287 restoring data 276 277 starting Manager 196 224 232 synchronize active accounts 197 synchronizing e mail 208 HotSync cable connecting 3 HotSync operation performing initial 4 USB port on handheld 10 using the Star icon 8 Icon broken envelope 153 173 for e mail messages 155 174 HotSync Manager 196 224 232 paperclip 155 VersaMail e mail 155 I
136. ensure that your handheld is turned on m Tap the Brightness icon 9 in the upper right corner of the input area If the Brightness dialog box appears adjust the brightness by pressing and holding Up on the 5 way navigator for a few seconds If this doesn t work press and hold Down on the navigator for a few seconds m If your handheld was exposed to cold make sure it is at room temperature m Charge your handheld m Perform a soft reset If your handheld still doesn t turn on perform a hard reset See Resetting your handheld in Appendix A IMPORTANT With a hard reset all records and entries stored on your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem You can restore any data previously synchronized with your computer during the next HotSync operation Try each of these in turn m Purge records from Calendar and Tasks This deletes tasks and past Calendar events from the memory of your handheld See Purging records in Chapter 4 You must perform a HotSync operation to recover the memory m Delete unused memos and records If necessary you can save these records See Deleting records in Chapter 4 You must perform a HotSync operation to recover the memory m If you have installed additional applications on your handheld remove them to recover memory See Removing applications in Chapter 4 Your handheld is designed to turn itself off
137. ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application Installing applications and files on a Windows computer Palm Quick Install makes it easy to install applications and files during the next HotSync operation You can even install compatible files directly from a Zip file Depending on the file type Palm Quick Install determines whether to install the files on your handheld or on an expansion card You can use any of the following methods to install applications and files with Palm Quick Install m Drag and drop files onto the Palm Quick Install icon on the Windows desktop m Drag and drop files onto the Palm Quick Install window a Use the commands or buttons in the Palm Quick Install window m Right click a file and send it to Palm Quick Install The procedures that follow explain how to install applications and files using each of these methods To drag and drop applications or files onto the Palm Quick Install icon 1 Copy or download the application s or file s you want to install onto your computer 2 From My Computer or Windows Explorer select the file s or folder that you want to install 3 Drag and drop the file s or folder onto the Palm Qu
138. ent to untimed 66 conduit for synchronizing 225 conflicting events 73 continuous events 67 creating records 38 Day View display options 63 deleting records 40 display Week View 70 displaying Agenda View 62 displaying Day View 63 displaying e mail messages 62 displaying tasks 62 end time for Day view 75 events spanning midnight 65 fonts 49 menus 75 Month view 71 notes for records 48 49 opening 61 private records 251 purging records 41 repeating events 67 scheduling events 67 69 selecting dates 65 start time for Day view 75 Sunday or Monday to start week 241 untimed events 66 viewing appointment reminders 152 Week view 70 241 284 Calibration 11 240 Call Waiting disabling 259 Calling card using in phone settings 259 Card Info 77 Caring for the handheld 273 Categories application 34 assigning records to 41 42 beaming 25 26 creating 34 43 default 41 displaying 42 90 284 event color codes 69 merging 44 renaming 43 sending 27 switching between 34 using in Home screen 33 34 Cc field 169 Charging handheld 2 Check boxes 13 Clearing reminders 153 Comma delimited files importing data from 28 298 Index Command equivalents Graffiti 2 writing 37 stroke 37 toolbar 38 Command buttons 13 Command toolbar activating 38 Commands copy 39 cut 39 paste 39 select all 39 undo 39 Communication preferences 237 Connection 253 254 Network 254 266 Conduits account information screens 206 for modem HotSync
139. enter information on your desktop computer You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs so you don t need to learn different applications For more information on entering data on your computer refer to the online Help in Palm Desktop software for Windows users and the Palm Desktop Software for the Macintosh User s Guide on the Software Installation CD ROM for Macintosh users 27 Chapter 3 Entering Data on Your Handheld Importing data If you have data stored in computer applications such as spreadsheets and databases or if you want to import data from another handheld you can transfer the data to your handheld without having to type it Save the data in one of the file formats listed in the next section import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld Importing data from a Windows computer Palm Desktop software can import data in the following file formats Comma delimited csv txt Contacts and Memos only Tab delimited tab tsv txt Contacts and Memos only CSV Lotus Organizer 2 x 97 Mapping Contacts only vCal iCal vcs ics Calendar only vCard vcf Contacts only Calendar archive dba Contacts archive aba Tasks archive tda Mem
140. er right corner of the handheld screen If you accidentally activate Punctuation Shift another Punctuation Shift stroke will cancel it t Punctuation Shift indicator NOTE Drawing two Punctuation Shift strokes also cancels the automatic capitalization of the first letter of a new record or sentence Write the symbol or other special character shown in the table that follows You can make a symbol stroke anywhere in the Graffiti 2 input area Enter an additional Punctuation Shift stroke to finish writing the character and to make the character appear more quickly After the arrow disappears the symbol appears Draw symbols on EITHER side of the Graffiti 2 input area amp lt gt ns 190 2 e2 ee J lt gt C 3 TM J 721 SIN INIT f I e II N aS Z NTA gt lt ste 1 He e p EYE PG r e Loe re re LH Le 2e 23 Chapter 3 Entering Data on Your Handheld Graffiti 2 Gestures Draw gestures on the abc or ABC writing area Gesture Stroke Gesture Stroke Cut Paste g Co Undo py _ e gt Erase o Tab Punctuation Menu Shift Command vi Short Cut Q Graffiti 2 S
141. er check box For example if you create an account to receive e mail from your Yahoo account and select this option your old Yahoo e mail is still visible the next time you visit Yahoo com to access your Yahoo e mail Inbox The port number setting defaults to 110 for POP and to 143 for IMAP servers You may need to change the port number if you choose to retrieve incoming mail over a secure connection see the next bullet item If you are not sure about the correct port number check with your mail server administrator To retrieve incoming mail over a secure Secure Sockets Layer or SSL connection select the Use Secure Connection check box 136 Setting up and managing e mail accounts Maximum _ To limit the maximum size of an incoming e mail message Message Size enter the size in kilobytes KB for Maximum Message Size The maximum size of an incoming message is 5KB by default but you can enter any size up to 2048KB including attachments The maximum message size that you can retrieve is 60KB for the body text and approximately 5 megabytes MB of total data for any attachments Because downloading large messages can consume handheld resources the VersaMail application displays the size of and asks if you want to continue downloading any message that exceeds your maximum message size up to a total size of 5MB POP accounts IMAP accounts Sam Yahoo Incoming Mail Options Incoming Mail Options amp Get unread mail O
142. erally the part of your e mail address appearing before the symbol it is usually not your entire e mail address Sam Yahoo Enter a username and password for this account Username SamYahoqd Password i 3 2 Tap the Password box and then enter your password 3 Tap OK The Password box displays the word Assigned to indicate that a password has been entered 4 Tap Next Entering the name of the incoming and outgoing mail server You need to verify your e mail address for the account you are accessing as well as enter the names of the outgoing and incoming mail servers To enter mail server settings 1 If you chose a preconfigured service from the Mail Services pick list on the Account Setup screen the e mail address field is completed automatically based on the username and mail service you entered Check the address to verify that it is correct and edit it if necessary If you chose Other from the Mail Services pick list on the Account Setup screen enter the e mail address for your account Sam Yahoo Review your settings and edit if necessary Email Address E mail address will be filled in SamYahoo yahoo com automatically if you chose a Incoming Mail Server preconfigured mail service pop mail yahoo com i Mail servers will be filled in automatically if the VersaMail application knows the names based on the mail service you chose Outgoing Mail Server smtp mail yahoo com
143. ere in the Graffiti 2 input area the Command toolbar appears below the Graffiti 2 input area to indicate that you are in Command mode The Command toolbar covers the status bar Command of d 1of2 gt i Unfiled 4 1of2 gt Unfiled 5 11 Meeting minutes a 5711 Meeting minutes a Micki to study new proposals Micki to study new proposals Candy to e mail team with new Candy to e mail team with new guidelines guidelines m AE E E iv F7 oei Cut Copy Paste Beam Undo Delete The Command toolbar displays context sensitive menu commands for the active screen For example if text is selected the menu icons displayed may be Undo Cut Copy and Paste Tap an icon to select the command or immediately write the corresponding command letter for an appropriate command in the Graffiti 2 writing area For example to select Paste from the Edit menu draw the Command stroke followed by the letter p Command mode is active only for a short time so you must tap an icon or write the command letter immediately to select the menu command Performing common tasks The tasks described in this section use the term records to refer to an individual item in any of the applications a single Calendar event Contacts entry Palm Photos photo Note Pad note Tasks task Memos memo or Expense item Creating records You can use the following procedure to create a new record in Calendar Contacts Tasks
144. ere is an existing service connection it is disconnected and the new connection is initiated The VersaMail application sends and checks for any new e mail using the new connection When you exit the VersaMail application the new service disconnects unless you are using the default service for your handheld When you reopen the application the e mail account you selected My Earthlink in this example continues to connect using the new connection Infrared in this example until you either select a new service or deselect the Always connect using check box If you deselect the Always connect using check box the e mail account My Earthlink connects using the default handheld service Modem in this example The Always connect using check box changes the connection service for the selected e mail account only You must follow the preceding procedure for each e mail account whose connection you want to switch from the default connection on your handheld Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server If you aren t sure if your ISP or web e mail provider supports ESMTP check with your e mail provider 143 Chapter 13 Using Palm VersaMail Personal E mail Software To edit an account and add ESMTP 1 In your Inbox or on another folder screen tap the Menu icon 2 Select Options 3 Select Mail Servers 4 Tap the Account pick list a
145. ernately if you have configured an e mail account to synchronize messages between your handheld and your desktop you can perform a HotSync operation after setting up a scheduled auto get to ensure that only new messages will be retrieved during auto get See Synchronizing e mail between the handheld and the desktop later in this chapter for configuration information Auto Get Mail To activate the schedule tap Get Mail Or perform a Hot Sync operation now using the VersaMail conduit with accounts active Auto get notifications The auto get mail feature provides three types of alerts during and after message retrieval m Depending on the connection type a series of status messages may appear during the auto get connection and mail retrieval process m You can choose to have your handheld alert you when a new message arrives in your account The beep or alert sound your hear is called a notification Your handheld also notifies you of a new message s arrival by blinking an indicator light or vibrating if certain preferences are selected For more information see Making your handheld buzz or blink when you get new e mail later in this chapter NOTE You must select the Notification option to have your handheld notify you when new messages are received See the next section Setting notification options for more information m If auto get discovers and downloads new messages for an e mail account a notificat
146. ersaMail Personal E mail Software You need to set up a VPN to access corporate e mail in either of the following two situations m Your company s wireless local area network LAN is located outside the firewall m Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location or at home Check with your company s server administrator to see if a VPN is required to access the corporate network NOTE The auto get mail with notification feature in the VersaMail application may not work with a particular VPN connection Also you cannot use scheduled sending retry of e mail with accounts that use a VPN connection See Auto get mail with notification and Send retry later in this chapter for information Creating an e mail account You create a new account in Account Setup which guides you through the process The steps for creating a network account and a synchronize only account are identical except for selection of a single check box for a synchronize only account see step 4 in the procedure below To create an e mail account 1 Tap the Menu icon select Accounts and then select Account Setup 2 Tap New Account Setup To setup an account tap New or select an account to edit Sam Yahoo 132 Setting up and managing e mail accounts 3 Enter the following Account Name Enter a descripti
147. ervice is not working properly E mail is not being sent Solution Try each of these in turn m Ifyou are beaming to another Palm handheld confirm that your handheld and the other handheld are between ten centimeters approximately 4 and one meter approximately 39 apart and that the path between the two handhelds is clear of obstacles Beaming distance to other devices with an IR port may be different m Move your handheld closer to the receiving device m Make sure the receiving device has enabled beam receive Try each of these in turn m Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30 kilobyte KB application you must have at least 60KB free m Perform a soft reset See Performing a soft reset in Appendix A for more information Solution For the latest information on settings consult your ISP or e mail service provider The settings for the default list of preconfigured accounts in the Palm VersaMail e mail application are accurate at release but mail server settings may change over time Short periods of time when e mail is unavailable are common due to server problems or poor wireless coverage If you have problems sending or receiving mail for an extended period of time check with your ISP or e mail service provider to verify that the service is working properly Try these steps in turn m Make s
148. es and Connection Preferences screens See Connection Preferences in Chapter 16 for more information 129 Chapter 13 Using Palm VersaMail Personal E mail Software You must also have the appropriate prerequisite for the type of connection you want to make as follows Connection type Prerequisite High speed wireless network GPRS GSM dial up via external modem accessory GSM dial up via infrared connection to infrared phone HotSync cable connected to desktop Using an ISP Wireless network card accessory sold separately Active high speed wireless network account ordered from your wireless carrier Wireless modem accessory that attaches through the expansion card slot on your handheld Active wireless service with a GSM carrier If you are using a high speed wireless network the same carrier generally provides both GSM and high speed wireless service Note that some GSM carriers require you to order a special data service separate from voice service to make a network connection Infrared enabled mobile phone Active wireless service with a GSM carrier If you are using a high speed wireless network the same carrier generally provides both GSM and high speed wireless service Note that some GSM carriers require you to order a special data service separate from voice service to make a network connection HotSync cable Windows users only If you are setting up a new e ma
149. es screen enables you to choose a primary location and to set the date time and time zone for that location You can also indicate whether this location observes daylight saving time and the dates daylight saving time starts and ends All of these settings also appear as the primary location in the World Clock application and are used by all the applications on your handheld 238 Setting General Preferences To set the location 1 From the General Preferences list select Date amp Time 2 Tap the Location pick list and then select the location you want to use as your primary location The location you select should be a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location in Chapter 14 to create a new location 3 Tap Done When you travel changing the primary Location setting automatically resets the date and time on your handheld based on the local time zone but it does not change the time of appointments set in Calendar To set the date 1 From the General Preferences list select Date amp Time 2 Tap the Set Date box 3 Tap the arrows to select the current year Preferences Date amp Time Tap arrows Set Date to select Location Palo Alto ar Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov JER S Tap to select month a Tap to set date _ Tap to select date 4 Tap the current
150. es while writing Graffiti 2 characters Access the Communication Preferences screens to customize any of the following settings Connection Network Configure communication settings Configure your handheld for use with a network 237 Chapter 16 Setting Preferences for Your Handheld Access the Personal Preferences screens to customize any of the following settings Buttons Assign an application to the Favorites icon Reassign various applications to the following the application buttons on the front and side panels of your handheld the HotSync icon on the Home screen and the full screen pen stroke command Color Theme Select a color theme to change the appearance of your handheld screen Owner Enter your name phone number and other owner information to your handheld ShortCuts Define a list of Graffiti 2 abbreviations Setting General Preferences The General Preferences category enables you to modify Date amp Time Digitizer Formats Graffiti 2 Keylock Power Security Sounds amp Alerts and Writing Area settings To open the General Preferences screens 1 Tap the Home icon 2 Tap the Prefs icon amp Preferences General _ f T Digitizer Formats Graffiti 2 Keylock Power e Security Sounds amp Alerts Writing Area Communication Connection Network Personal s Buttons Color Theme H Date amp Time Preferences The Date amp Time Preferenc
151. esktop You can download these files and view them using the Palm Photos application on your handheld For other types of application files your handheld may contain a viewer that allows other applications to pass it a file for viewing You do not need to do anything different in the steps for downloading and viewing attachments if your handheld contains such a viewer the attachment is automatically opened If your handheld does not contain such a viewer you cannot view the attachment Among the file types that may be supported are MP3 and AAC files This is a Palm OS application that you can install and run on your handheld This is a file that works with specific Palm OS applications These are compressed files that contain other types of files for example text files or Word docs You can download and uncompress unzip a Zip file and then view the contents on your handheld 180 Getting sending and managing e mail Among the types of attachments you can receive are the following handheld application files Contacts entries m Calendar appointments m Tasks list items m Text memos You can also save downloaded files to an expansion card See Saving attachments to an expansion card later in this chapter for information NOTE The maximum message size that you can retrieve is 60KB for the body text and approximately 5MB of total data for any attachments If the attachment is too large it cannot
152. f IM fields is displayed the field type no longer appears on the pop up list Business Last name Tsqi First name Lee Company Example Inc Title z Work 555 2 ARRAS v Home Address v Mobile 555 6 custom 5 v E mail tslee Custom 6 Custom 7 Custom 8 Details Custom 9 Select field Selecting field types You can select the types of phone numbers or e mail addresses as well as specify the instant messenger IM account that you associate with a contact Any changes you make apply only to the current contact 84 Creating a contact To select field types in a contact 1 Tap the contact that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change Business Last name Tsqi First name Lee Company Example Inc Title ny Work 555 234 1939 3 vH triangle J mobie 555 616 2117 v E mail tslee example com 4 For phone numbers and e mail addresses Select a new label Business Last name Tsqi First name Lee Company Example Inc le k 555 234 1939 ve le 555 616 2117 ail tslee example com E Select from list For IM accounts Select the IM service you want to use or select IM if you do not want to specify a service You must set up an IM account with a service provider to use IM on your handheld See Making connections from Contacts later in this chapter for more informatio
153. f the event in the Calendar screen tap No Time and then tap OK TIP To attach a note to an entry and work with attached notes see Attaching notes in Chapter 4 66 Working in Day View Scheduling repeating or continuous events The Repeat function enables you to schedule events that recur at regular intervals or that extend over a period of consecutive days To schedule a repeating or continuous event 1 2 3 7 Select the event Tap Details Tap the Repeat box to open the Change Repeat dialog box Tap Day Week Month or Year to set how often the event repeats For a continuous event tap Day On the Every line enter a number that corresponds to how often you want the event to repeat For example if you select Month and enter the number 2 the event repeats every other month To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date Tap OK After you schedule a repeating or continuous event the Repeat icon h appears at the far right of the event To delete repeating events 1 2 3 4 Select the record you want to delete Tap the Menu icon Select Delete Event from the Record menu Do one of the following Tap Current to delete only the current event item Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last s
154. f you forget it This is optional Preferences Security Tap here Password Enter a password Password Current Privacy Show Private Records If you assign a password you must enter it to show private records 5 Tap OK 6 Enter the same password a second time and then tap OK 7 Tap Done Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 From the General Preferences list select Security 2 Tap the Password box 3 Enter the current password Preferences Password Current Privacy Password w Show Private Records Please enter your password Auto Lock Handheld H ri 4 Tap OK 245 Chapter 16 Setting Preferences for Your Handheld 5 Do one of the following To change the password and hint enter the new password and hint and tap OK To remove the password tap Unassign Password Enter new password or tap the Unassign button to remove your current password 6 Tap Done Locking your handheld You can lock your handheld so that it cannot be operated until your password is entered If your handheld is lost or stolen this helps protect your data from unauthorized use You can set your handheld to lock automatically or you can lock it manually You can set your handheld to
155. ferences vs 2529 b vere sori ery seer ers eoueeeanwrEres 238 Date amp Time Preferences 00 ccc cette nena 238 Digitizer Preferences ccs cesaiv ee nteeeves eatre ese iwdes eedweree odes 240 Formats Preferences nnna ccc ee een ene nee eens 240 Graffiti 2 Preferences sssrinds pra niaaa ka iia ea ee ee ee en 242 viii Contents Keylock Preferences tcaietees Hatipatiuhdenda ee reniaokesien etis 242 Power PreferenceS 00 0 cece e etn n tenes 243 Security Preferences 4 ace Sieh eqn where Rede aye howe eS ocey 244 Sounds amp Alerts Preferences 0 00 cece ence cence 251 Writing Area Preferences 2cuyV very is Wee ntus Conk ete ee uated 252 Setting Communication Preferences 6 660060 saeeves sin veweiwe ves 253 Connection Preferences 0 0c c cc ce eect nnn tenes 253 Network Preferences 00 000 unuunu nrnna rearea 254 TCP IP troubleshooting cerericsariieenieki sinnekin aaa 266 Setting Personal Preferences nice ees ee eud eb ee eae eh ened wees 267 Buttons Preferences occ caved ee ceed eae iki aei en ea eee 267 Color Theme Preferences nnan cece cence cnet eee eens 269 Owner Preferences 20 0 0c ce een ene nent enn 269 ShortCuts Preferences 1 0 0 0 0 cece een ene teens 270 Appendix A Maintaining Your Handheld 273 Caring for your handheld v iccc scenes soeul vers uray ear ee NERA nnn 273 Prolonging battery life px 25ccbcee ea PU seared hake eects 274 Rese
156. ferent types of e mail accounts and explains how to use the many e mail features in the VersaMail application VersaMail application features Key features of the VersaMail 2 6 application include the following Support for the Palm Tungsten E navigator simplifying data entry and navigation m Enhanced use of color fonts styles and user selected display options a Basic Hypertext Markup Language HTML formatting display for e mail messages received in HTML format m Increased number of file types supported for being sent and received as attachments m Scheduled retrieval of new e mail with notification Improved message addressing capabilities m Enhanced security Getting started with the VersaMail application To start using the application tap the VersaMail icon 2 on the Home screen of your handheld If you are using a Windows computer you can install the Palm VersaMail HotSync Conduit from the CD ROM included with your handheld See Synchronizing e mail between the handheld and the desktop later in this chapter for information on using the conduit 127 Chapter 13 Using Palm VersaMail Personal E mail Software Synchronizing an existing username If you plan to synchronize your Tungsten E handheld with an existing username by performing a HotSync operation you must do so before you enter your e mail account information in the VersaMail application If you enter the e mail account informati
157. g Note Pad menus Note Pad menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands The Options menu differs depending on whether you re viewing the Note Pad list or an individual note Record menu Send Category Send Note Compatibility Options menu Preferences Details About Note Pad Opens a dialog box where you can choose how you want to send all records in the selected category to another device This command appears only after you install the e mail or SMS application from the CD ROM included with your handheld and the options available depend on the software installed on your handheld Opens a dialog box where you can choose how you want to send the selected note to another device This command appears only after you install the e mail or SMS application from the CD ROM included with your handheld and the options available depend on the software installed on your handheld Displays the Compatibility dialog box where you can choose to beam notes to a previous version of Note Pad You need to select this option only if you are beaming information from a handheld that uses Note Pad version 2 0 to a handheld that uses Note Pad version 1 x Displays the Note Pad Preferences dialog box where you define the pen and paper color the sort order for notes and the alarm sound Displays the Note Details dialog box
158. g considerations apply when setting up a corporate e mail account Username and These might be your Windows 2000 username and password password your Lotus Notes ID username and password or something else Check with your company s server administrator to obtain the correct username and password The VersaMail 2 6 application provides strong 128 bit AES encryption for your password Protocol Most corporate mail servers use IMAP for retrieving mail In rare cases your company server may use POP Check with your company s server administrator to verify the protocol Incoming and Check with your company s server administrator to obtain outgoing mai server settings these settings See Creating an e mail account later in this chapter for steps for inputting your username password protocol and incoming and outgoing server settings when you set up your corporate e mail account With a corporate e mail account you can access the following types of mail servers among others m Microsoft Exchange m Lotus Domino m Sun iPlanet VPNs If you want to access e mail on your handheld using your corporate e mail account you may need to set up a virtual private network VPN on your handheld A VPN enables you to log in to your corporate mail server through the company s firewall security layer Without a VPN you cannot break through the firewall to gain access to the mail server 131 Chapter 13 Using Palm V
159. get with all filters turned off If auto get is occurring and you turn your handheld off or the connection to your e mail service provider is disconnected the auto get fails If you are attempting an auto get over a network from a public location you must be in range of a network access point for the auto get to work Scheduling auto get mail When setting up a schedule you select the interval for retrieving mail the start and end times for retrieving mail and the days on which scheduled e mail retrieval should take place You can set up different schedules for each of your e mail accounts but you can set up only one schedule for an account For example if you set up a schedule for mail retrieval on weekdays for your Yahoo account you cannot set up a separate schedule for weekends on the same account If more than one scheduled auto get takes place at the same time for example for two separate e mail accounts the retrievals take place in the following order a Any past due auto get for example a retry of an earlier failed auto get Current retrievals according to the order of e mail accounts 1 2 and so on NOTE The auto get feature may not work with your specific VPN connection It is also not supported for SSL connections or if you have configured the security preferences on your handheld to encrypt databases on the handheld For some nonsupported connection types the Options menu does not display the auto get mail op
160. grading from an older Palm handheld or non Palm branded handheld remove any previous version s of Palm Desktop software using the Windows Add Remove Programs Control Panel 6 Uninstall and then reinstall Palm Desktop software m Check that the files appear under the correct username in the Palm Quick Install window m If files do not install after you perform a HotSync operation the file type was not recognized Try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed m Ifyou dropped a zip file on the Quick Install icon and the files do not appear in Quick Install try unzipping the file first with Zip file utility such as WinZip Drop the unzipped files directly on the Quick Install Window Make sure the dialog box that confirms where the files will be installed is closed You cannot add more files to the list when the confirmation dialog box is open For details see Installing applications and files on a Windows computer in Chapter 4 281 Appendix B Frequently Asked Questions Operating problems Problem I don t see anything on my handheld s screen I get a warning message telling me my handheld memory is full My handheld keeps turning itself off Solution Try each of these in turn m Press an application button to
161. gured for infrared communication Use the following instructions to return to local USB cable HotSync operations only when necessary such as when you have disconnected the cable from the USB port To return to local USB cable HotSync operations on a Windows computer 1 If necessary connect the cable to the USB port of the computer you use for HotSync operations 2 Click the HotSync Manager icon in the Windows system tray and then select Local USB if it is not already selected On a Mac computer the HotSync Manager software monitors all ports at the same time However you may want to turn off the IR port when you re not using it to improve performance of HotSync operations The next time you want to perform a HotSync operation just tap the HotSync icon on the Home Screen as you always did before network HotSync operations When you use the network HotSync technology you can take advantage of the local area network LAN and wide area network WAN connectivity available in many office environments Network HotSync technology enables you to perform a HotSync operation by using a cable that is connected to any computer on your LAN or WAN provided that the computer connected to the cable also has the network HotSync technology installed your computer is on and HotSync Manager is running IMPORTANT Network HotSync technology is available only on Windows computers You must perform the first HotSync operation by using a lo
162. handheld You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation NOTE The File Link feature is available only in Palm Desktop software for Windows With File Link you can import data stored in any of the following formats Comma separated csv a Memos archive mpa Contacts archive aba m Text txt For information on how to set up a file link see the Palm Desktop online Help Creating a user profile A user profile enables you to install the same set of data onto multiple Palm OS handhelds before each handheld is individualized with a specific username and data file A handheld that is preconfigured with a user profile can be given to anyone because the handheld is not yet identified by a unique username The handheld acquires a unique username when the new user performs his or her first local HotSync operation 233 Chapter 15 Performing HotSync Operations For example suppose a sales organization wants to distribute two dozen handhelds that all have acommon company phone list a set of memos and several key applications A user profile can be created to install the common data before the handhelds are distributed to the employees who will use them Then when employees perform their first HotSync operation the common data becomes part of their individual data file NOTE The handhelds that are synchronized with a user profile must be eithe
163. he Handheld Settings Overview screen m Under the selected account name click Handheld Settings Palm VersaMail HotSync Conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly such as saving account configuration settings Icon Action Save account settings Saves any changes you have made to an account Add a new account You are prompted to enter the account name and protocol Delete an account You are prompted to select the account to delete from a drop down list Quick account reference Lists all accounts and shows whether they are active and the date they were last synchronized Help Displays the Help window with complete online help eee i Verifying handheld account settings before synchronizing accounts Certain settings you configure on your handheld for an e mail account must be set correctly for the synchronization process as well Before configuring an e mail client on your desktop for synchronization be sure to verify the following settings on your handheld m APOP ESMTP and SSL If you want to synchronize e mail for an account that requires either APOP or ESMTP authentication for example Yahoo accounts require ESMTP authentication or a secure SSL connection for incoming mail you must select the option to use APOP ESMTP or a secure connection on your handheld See Adding ESMTP to an account earlier in this chapter for information on ESMTP m Mail filters Any
164. he entire message earlier in this chapter If you chose to get entire messages the body of the e mail message is displayed However if the downloaded message exceeds your maximum message size only a partial message is displayed Tap the More button to view the entire message 4 10f10 gt E From Joe Sadusky 4 lt jms5 10 hotmail com gt Subj for your review see attached Join the world s largest e mail service with MSN Hotmail http www hotmail com vi Done Reply Fwd Delete Tap More to view the entire message Plain text and HTML e mail By default the VersaMail application is set to receive mail in HTML format This means that any e mail messages sent as HTML will be displayed on your handheld with basic HTML formatting intact including the following Boldface a Italics m Underlining m Colored words Bullet lists a Numbered lists a Line breaks 156 Getting sending and managing e mail Most formatting not displayed is stripped of its HTML tags and shown as plain text For certain types of graphic images for example JPEG or GIF files the graphic may be displayed as a URL in the body of the e mail message In some cases you can tap the URL to open the graphic image See Working with URLs later in this chapter for more information When you set the VersaMail application to receive e mail messages as HTML any messages sent as plain text will be displaye
165. he password for Outlook Express your e mail account 5 5 or later Lotus Notes To synchronize a VersaMail e mail account with Microsoft Outlook Express 5 5 or 6 0 you must set Outlook Express as the default e mail handler NOTE Make sure your username and password are set up correctly within Outlook Express To configure Outlook Express 1 In the Control Panel click Internet Options NOTE For Windows XP click Network and Internet Connections and then click Internet Options 2 Click the Programs tab 3 Select Outlook Express as the default e mail program 4 Click OK TIP You can also make Outlook Express the default e mail handler within the e mail application From the Tools menu select Options Click the General tab and then click Make Default Enter your Lotus Notes ID and password Click Browse if you need to locate your Notes ID If you want to synchronize to a local mail file instead of a server mail file select the Synchronize to local replicated mail file check box You must do all of the following in order to synchronize to a local mail file m Replicate the server mail file to the desktop m Make sure the replicated mail file is in the Notes data directory m Ifyou have performed a custom Notes installation and have replicated the server mail file to another directory on your desktop make sure that it is the path found in the notes ini file 200 Synchronizing e mail between the handheld an
166. heck box Choose from the pick list the view that displays when you open Calendar Shows events that have a time range Shows events that do not have a time range Shows events that repeat every day 72 Working in Year View Working in Year View The Year View screen allows you to view multiple months To display the Year View m Perform one of the following From the Options menu select Year View From the Month View screen tap the Year Button Jan Feb Mar 1234567 1234 1234 8 91011121314 567 8 91011 5678 91011 5 16 17 18192021 12 13 1415 16 17 18 12 13 1415 16 17 18 2232425262728 19202122232425 19202122232425 3031 262728 2627 28293031 Apr May Jun 1 123456 123 245678 7 8 910991213 5678 910 9101112131415 14151617181920 111213141516 17 1617 1819202122 21222324252627 18192021222324 232425 26272829 28293031 25 26 27 28 29 30 30 Jul Aug Sep 1 12345 12 2345678 7 8 9101112 3456789 9101112131415 13141516171819 10111213141516 16171819202122 20212223242526 17 181920212223 23242526272829 2728293031 2425 26 27 28 29 30 3031 A k l FF GoTo Spotting event conflicts With the ability to define specific start and end times for any event you could schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The first event created appears as a gray
167. hen select the file type The VersaMail application displays all file types that reside on your handheld that you are able to attach to an e mail message Attachments i il Address vCard Handhelc Application prc Four Way Appointment vCal Select type of file you want to Downloac Database pdb attach Html Memo Text Attach MSWord All files of the selected type appear in the Type box For example if you select Appointment vCal iCal tap Calendar to see a list of appointments from a particular date that you can attach or tap Tasks to see tasks 186 Getting sending and managing e mail 3 Tap the file that you want to attach and then tap Add Attachments i Type Y Memo Text Download Free Applications Four Ways to Enter Text Handheld Basics Power Tips Attachments ae The selected file appears in the Attachments box Attachments Type Y Memo Text Download Free Applications Four Ways to Enter Text Handheld Basics Power Tips Attachments Four j to Enter Text txt 4 Repeat steps 2 and 3 for each attachment you want to add and then tap Done TIP To delete an attachment from an e mail message tap the attached file in the Attachments box and then tap Delete 5 Tap Send or Outbox Attaching files from an expansion card If you have purchased an expansion card and have saved files to the card you can attach files from the card to an e mail message you are sending The types
168. hint to try to remember the password If this doesn t help or if you do not have a password hint you must perform a hard reset to continue using your handheld See Performing a hard reset in Appendix A for more information 291 Appendix B Frequently Asked Questions Problems with incompatible applications Palm works with developers of third party add on applications to ensure the compatibility of these applications with your new Palm Tungsten T3 handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld Possible symptoms of incompatible applications include Fatal errors needing resets m Frozen handheld requiring a reset m Slow performance m Abnormal screen display m Uneven sound quality m Problems opening an application m Problems performing a HotSync operation You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld For instructions on deleting an application from your handheld see Removing applications in Chapter 4 After you have deleted the application try to replicate the operation that created the error If removing the application solves your problem contact the application developer for a solution Finding a third party application that is causing a problem If you have multiple third party applications installed on your handheld or have upgraded fro
169. hortCuts Graffiti 2 writing comes with several predefined ShortCuts You can also create you own shortcuts See ShortCuts Preferences in Chapter 16 to learn about creating ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut Q Your handheld includes the following predefined Graffiti 2 ShortCuts Draw ShortCuts on the abc or ABC writing area Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di 24 Beaming data Beaming data Your handheld is equipped with an IR port that is located at the top of the handheld behind the small dark shield The IR port supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association IrDA This means that you can beam data to any nearby device that supports the IrCOMM implementation of the IrDA standards and that can read the type of data you re beaming For example you can beam a Contacts entry to a Palm OS handheld a mobile phone or a computer that s equipped with an IR port and that can read vCard data You can beam the following information between devices with an IR port m The record currently displayed in Calendar Contacts Palm Photos Note Pad Tasks or Memos m All records of the category cu
170. hown date Tap All to delete all occurrences of the repeating event Tap OK Setting an alarm for an event The Alarm setting enables you to set an alarm for events in your Calendar When you set an alarm the Alarm icon appears at the far right of the event When the alarm is triggered a reminder message also appears onscreen 67 Chapter 5 Using Calendar To set an alarm for an event 1 2 3 Select the event to which you want to assign an alarm Tap Details Tap the Alarm check box to select it The default setting 5 Minutes appears Tap the pick list to select Minutes Hours or Days Select the 5 and enter any number from 0 to 99 inclusive as the number of time units Time Date Enter number of Alarm time units here Location Tap here to Category v Unfiled select unit of time Repeat None Private O Tap OK When the reminder message appears onscreen do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen An attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm and the reminder message appears again five minutes later Tap Go To to open Calendar Calendar will open and display the event associated with the alarm Alarm for untimed events You can set a silent alarm for an untimed event In this cas
171. hur 415 555 7775 W osich Donn donna example c i A guyen Mai 555 3434 W Mai lasterer Michael 831 555 3792 M gt Plasterer Michael 831 555 3792M anagala Srivinas 954 555 1234 H Sanagala Srivinas 9 954 555 1234H pear Midyne 831 555 7534W Spear Midyne 831 555 7534W aylor David 650 555 3434 W aylor David 650 555 3434 W enkat Raja raja anyisp com Raj raja anyisp com eiss Chris 555 2367 W iss Chri 555 2367 W ook Up v 2 Select the category you want to view The list screen now displays only the records assigned to that category TIP Press an application button on your handheld to scroll through all the categories of that application except for Unfiled This feature is not available in all applications 42 Performing common tasks To define a new category 1 Tap the category pick list in the upper right corner of the screen or list ima Jose 302 555 9512M alito J T jtm jtm com anzi Arthur 415 555 7775 W osich Donn donna example c guyen Mai 555 3434W lasterer Michael 831 555 3792 M anagala Srivinas 954 555 1234 H pear Midyne 831 555 7534 W aylor David 650 555 3434 W enkat Raja raja anyisp com eiss Chris 555 2367 W ook Up 3 Tap New 4 Enter the name of the new category and then tap OK 5 You can assign any of your records to the new category Edit Categories Enter a new category name Tap OK To rename a category 1 2
172. icates untimed event Lt Dashed line below date indicates continuous event 21 22 2324725 26 27 fate Dashes on right side indicate events 28 29 30 31 Color shows category El GoTo er Month View button You can control the types of events that appear in the Month View See Setting Month View display options later in this chapter 71 Chapter 5 Using Calendar Keep the following points in mind m Tap a day in Month View to display that day in the Day View m Tap the scroll arrows in the upper right corner or press Left or Right on the navigator to move forward or backward a month m Press Select on the navigator to insert the highlight and then press Left or Right on the navigator to scroll to a specific day Press Select on the navigator to display that day in the Day View Setting Month View display options You can customize the Month View appearance using the Display Options dialog box To set the start and stop times for the calendar screens see Option menu Preferences later in this chapter Display Options M Show Category List Default View Agenda Day EE Show M Timed Events M Untimed Events Daily Repeating Events Show Category List Default View Timed Event Untimed Events Daily Repeating Events ti By default the Category pick list does not appear at the top of the screen You can choose to have the pick list display by selecting the c
173. ick Install icon on the Windows desktop Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card and you can choose the username to which the files will be installed 52 Installing and removing applications 4 Click OK The selected files are placed in the Handheld or Expansion Card file list based on the file extension 5 Perform a HotSync operation to install the files See Conducting HotSync operations in Chapter 15 for details NOTE Files that remain in the list after you perform a HotSync operation were not installed This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation If files are unrecognized try launching the associated application from your handheld and then performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Expansion cards may also hold files that are not Palm application files To drag and drop applications or files onto the Palm Quick Install window 1 Copy or download the application s or file s you want to install onto your computer 2 Double click the Palm Quick Install icon on the Windows desktop Palm Quick Install MutMail pre Handheld file list Palm Reader pre 220 67 KB Palm Application
174. iguration in Connection Preferences and then create Network Preferences settings See Connection Preferences earlier in this chapter for a complete explanation of how to define connection configurations that enable your handheld to communicate with remote devices After you configure both the Connection and Network Preferences you can establish a PPP Point to Point Protocol connection with your ISP or dial in server You can do this either by using menu commands from the Network Preferences screen or by using a third party application NOTE The Network Preferences settings enable you to connect to your ISP or dial in server with applications that support viewing the transmitted data Visit www palm com for information on third party applications that take advantage of TCP IP Creating and selecting network service profiles Use network service profiles to store the configuration settings for your ISP or for a dial in server You can create save and reuse network service profiles You can create additional network service profiles from scratch or by duplicating existing profiles and editing information After you create a new or duplicate profile you can add and edit settings To add a new network service profile 1 From the Communications Preferences list select Network 2 Tap New An Untitled network service profile appears in the Service pick list 3 Tap Done To select a network service profile 1 From the Communications
175. il account and have a well known ISP such as Earthlink or Yahoo many of the required settings during the account setup are automatically configured For other ISPs you need the following information m The protocol used for incoming mail such as Post Office Protocol POP or Internet Message Access Protocol IMAP m The name of the incoming mail server m The name of the outgoing mail Simple Mail Transfer Protocol or SMTP server m Whether your e mail account requires any security such as Secure Sockets Layer SSL APOP or Extended Simple Mail Protocol ESMTP 130 Setting up and managing e mail accounts m Your e mail address and password m The login script if any that you need for connecting to your ISP or mail server NOTE Information about your e mail account is available from the e mail provider Depending on the type of e mail service you have you may be able to access this information by going to the e mail provider s web site or by contacting the provider s customer support Using a corporate e mail account If you want to access e mail on your handheld using your corporate e mail account you create this account on your handheld in exactly the same way as any other account see Creating an e mail account later in this chapter with one exception for a corporate e mail account you may need to set up a virtual private network VPN See VPNs later in this chapter for information The followin
176. in script is complete 5 Tap OK Plug in applications You can create plug in applications containing script commands that extend the functionality of the built in script commands A plug in application is a standard PRC application that you install on your handheld just like any other application After you install the plug in application you can use the new script commands in a login script Plug in applications have the following characteristics m Written in C language m Compiled into a device executable a Called properly from a login script m Able to return control to a login script after it terminates m Created using a development environment that supports Palm OS software such as Metrowerks CodeWarrior for Palm Platform For additional information on creating plug in applications send e mail to Palm developer Support at devsupp palmsource com Deleting a network service profile There is only one way to delete a network service profile Use the Delete command from the Service menu To delete a network service profile 1 From the Communications Preferences list select Network 2 Tap the Service pick list 3 Select the network service profile you want to delete 4 Tap the Menu icon O 5 Select Delete from the Service menu 6 Tap OK and then tap Done Network Preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit network service
177. ine NOTE The Phone Setup dialog box works correctly for AT amp T and Sprint long distance services However because MCI works differently MCI customers need to enter the calling card number in the Phone field and the phone number in the Use calling card field TIP It s a good idea to add at least three commas before your calling card number to compensate for the cue delay Tap OK Tap Done Connecting to your service After you set your Connection and Network Preferences establishing a connection to your ISP or your company s network dial in server is easy NOTE Ifyou are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check www palm com To establish a connection 1 2 From the Communications Preferences list select Network Tap Connect to dial the current service and display the Service Connection Progress messages Optional From the Service Connection Progress dialog box tap the box that displays the service name select another service and then tap Done To see expanded Service Connection Progress messages press Down on the navigator Tap Done 260 Setting Communication Preferences To close a connection 1 From the Communications Preferences list select Network 2 Tap Disconnect to terminate the connection between your handheld and y
178. ion appears on the Reminders screen displaying the account name and the number of new messages If auto get is scheduled for more than one account a separate notification appears for each account See Viewing and using the Reminders screen later in this chapter 3 53pm Reminders O Git IMAP mail account You have 18 new messages O Gi Yahoo mail account You have 27 new messages 150 Getting sending and managing e mail Setting notification options You can turn the notification sound on or off to notify you when new e mail arrives You can choose from a variety of sounds such as birds bumble bees or simply an alarm To set notification options 1 In the Inbox or on another folder screen tap the Menu icon O 2 Tap Options 3 Tap Notification 4 Tap the Notify me of new mail and mail alerts check box 7 Notification i M Notify me of new mail and mail alerts M Notify me of Auto Get and Send failures Notify Sound v None Tap the Notify Sound pick list and then select a sound The handheld plays a brief demonstration of the sound NOTE If you have installed a custom sound on your handheld it appears on the Notify Sound pick list Notification z Alarm M Notify me port and Send gird Notify Sound Concerto Phone Sci fi To receive notifications of successful auto get mail and automatic send retries only deselect the Notify me of Auto Get and Send failures check b
179. ion button 22 on the front of your handheld to display the Contacts list 2 Tap New ima Jose 302 555 9512M alito J T jtm jtm com anzi Arthur 415 555 7775 W osich Donn donna example c guyen Mai 555 3434 W lasterer Michael 831 555 3792 M anagala Srivinas 954 555 1234 H pear Midyne 831 555 7534 W aylor David 650 555 3434 W enkat Raja raja anyisp com eiss Chris 555 2367 W ook Up Tap bs Business Last name Tsqi First name Lee Company Example Inc Title mm Work 555 234 1939 wv Home v Mobile 555 616 2117 v E mail tslee example com 3 Tap each field for which you have contact information and enter the information The features described in the following table help streamline and organize contact data entry TIP Tap the scroll arrows to move to the next page of information See Options menus later in this chapter for information on the custom fields that appear at the bottom of the Contact Entry screen Field name Feature All fields except numeric and e mail fields Title Company City and State Address The handheld automatically capitalizes the first letter of each field You do not have to use the Graffiti 2 capital stroke to capitalize the first letter of the name Text appears for the first logical match that exists in your Contacts list As you enter more letters a closer match appears For example you may already have Sacrame
180. ions and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 2 From the Personal Preferences list select Shortcuts Tap New 270 Setting Personal Preferences 3 6 On the ShortCut name line enter the letters you want to use to activate the ShortCut Preferences Shortcuts ShortCut Entry a ShortCut Name dts Date and Time Stamp lu Lunch me Meeting ts Time Stamp Tap the ShortCut Text area and then enter the text that you want to appear when you write the ShortCut characters TIP You may want to add a space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text Tap OK To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut X Tap Done Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a ShortCut 1 2 3 From the Personal Preferences list select Shortcuts Select the ShortCut you want to edit Tap Edit Make the changes you want Tap OK and then tap Done 271 Chapter 16 Setting Preferences for Your Handheld Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 F
181. isplay options Preferences O Remember Last Category O Enable Tap to Connect List By Last Name First Name Company Last Name Remember Last Category Determines how Contacts appears when you return to it from another application If you select this check box Contacts shows the last category you selected If you deselect it Contacts displays the All category These custom fields appear at the end of the Contacts Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all contacts You can use these custom fields to track additional information in your Contacts records such as names of spouses children or any other details Rename Custom Fields Edit the custom list of names below to create your own list of field names Custom 1 Custom 5 Custom 2 Custom 6 Custom 3 Custom 7 Custom 4 Custom 8 Custom 9 Shows version information for Contacts 90 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer To open Expense 1 Tap the Home icon 9 2 Tap the Expense icon amp Expense All 474 Breakfast 23 00 474 Dinner 65 00 4 4 Hotel 88 33 474 Mileage mi 366 4 4 Taxi 23 00 Business Meals 269 00 Adding expense items A record in Expense is called an item You can sort your Expense items into categories or add other inform
182. ith If you sort the list by company name the Look Up feature scrolls to the first letter of the company name 2 Tap the record to view its contents O To look up a Contacts record with the navigator 1 From the Address list screen press Right on the navigator to display the Quick Look Up line 2 Press Up and Down on the navigator to select the first letter of the name you want to find The list scrolls to the first entry that begins with that letter 3 Press Right on the navigator to move to the next letter box Sanagala Srivinas 954 555 1234 H Spear Midyne 831 555 7534W aylor David 650 555 3434 W enkat Raja raja anyisp com eiss Chris 555 2367 W 555 6336 W 555 2079 H Quick Look Up line The Quick Look Up line displays only letters that are a possible match for that position For example in the screen shown here if you enter c in the first box only the letters a h and o appear in the second box 45 Chapter 4 Working with Applications If there is only one possible match for a particular position the highlight jumps to the next position 4 Press Up or Down on the navigator to select the next letter of the name you want to find The list then scrolls to the first entry that starts with those two letters For example selecting s scrolls to Sands and selecting sm scrolls further to Smith If you sort the list by company name the Quick Look Up feature scrolls to the m
183. k details Scheduling repeating tasks The repeat function enables you to schedule tasks that recur at fixed intervals or recur at regular intervals after a prior instance of the task has been completed To schedule a repeating fixed interval task 1 2 3 Select the task Tap Details Tap the Repeat pick list Perform one of the following Select a fixed interval from the pick list and tap OK Select Daily until Use the date picker to select an end date and tap OK Select Other to open the Change Repeat dialog box and go to step 5 Change Repeat i None Day ESRI Month Year Fixed Schedule Every 1 Week s Endon w Thu5 25 06 Repeat on S M T JTF S Every week on Wednesday Tap Day Week Month or Year to set how often the task repeats Tap Fixed Schedule On the Every line enter a number that corresponds to how often you want the task to repeat For example if you select Month and enter 2 the task repeats every other month To specify an end date for the repeating task tap the End on pick list and then tap Choose Date Use the date picker to select an end date If you selected Week or Month perform one of the following Ifyou selected Week tap on the day of the week to repeat the task on If you selected Month select the day of the week or day of the month to repeat the task on 10 Tap OK After you schedule a repeating or continuous task the Re
184. k list display by selecting the check box Default View Choose from the pick list the view that displays when you open Calendar 63 Chapter 5 Using Calendar Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Show Category Column Displays the color coded circle between the time and event The color indicates the category the event is filed under Scheduling an event When you schedule an event its description appears on the time line and its duration is automatically set to one hour To schedule an event for the current day 1 Tap the time line that corresponds to the beginning of the event or tap New May 15 06 KIM GOGGEC Tapa May 15 06 sM BOGE 8 00 4 8 00 9 00 time line 9 00 10 00 10 00 11 00 i 11 00 12 00 12 00 lt ED lt ED Meeting 2 00 2 00 3 00 3 00 4 00 4 00 5 00 Time bar 5 00 6 00 shows 6 00 duration gg New etais Go To Enter event Enter a description of the event You can enter up to 255 characters If the event is one hour long skip to step 5 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box TIP You can also use the Graffiti 2 input area to open the Set Time dialog box Make sure that no event is selected and then on the number side of the Graffiti 2 input area write a number for
185. ks that are due today and tasks that are past due Show Messages Shows the number of read and unread e mail messages Background Image Displays a background image in Agenda view 62 Working in Day View Working in Day View Day View shows the calendar of your events for an entire day Day View is the working area of Calendar where you schedule and remove events and set alarms To display the Day View m Tap the Day View button Tap to view previous or next day May 11 06 KIBUGO GEC Tap to select a category to view from pick list Today 8 57 am vA _ p 3 00 e Walk dog amp __ Tap to view repeating Event Details dialog box 9 00 Dentist appt Santa Cruz Hess ______Tap to view alarm Event Details dialog box een oLunch with Joe _____ Tap to view note 2 00 Meet with sales team 3 00 Colored circle in category column The on color indicates the category of the event Day View button Setting Day View display options You can customize the Day View appearance using the Display Options dialog box To set the start and stop times for the calendar screens see Option menu Preferences later in this chapter Display Options i M Show Category List Default View Agenda Day M Show Time Bars Compress Day View M Show Category Column Show Category List By default the Category pick list does not appear at the top of the screen You can choose to have the pic
186. l the records for the application m Check Security and confirm that Private Records is set to Show private records m In Tasks tap Show and see if Show Only Due Items is selected Try each of these in turn m If you cannot manually arrange the order of memos or notes in the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual m If you choose to view your memos or notes alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld If you have two or more events with the same start time the events will appear next to each other in Week View To see the overlapping events select Day view Palm Desktop software provides several features that interact with e mail client software on a Windows computer For these features to work correctly the e mail client software must be properly configured Follow these steps to check the configuration 1 Click the Windows Start menu and then select Settings 2 Select Control Panel 3 Select Internet Options and then click the Programs tab 4 Make sure that the E mail field is set to the correct e mail client software 284 HotSync problems My vCard or vCal e mail 5 Click OK attachment isn t forwarding correctly
187. ld Deleting a forgotten password also deletes all entries and files marked Private IMPORTANT lf you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 From the General Preferences list select Security 2 Tap the Password box 3 Tap Lost Password 4 Tap Yes 248 Setting General Preferences Making records private In many applications you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide or mask all private records Masked records appear as gray placeholders in the same position in which they would appear if they were not masked and are marked with a lock icon Hidden records disappear completely from the screen If you define a password for your handheld you must enter it to display private records 302 555 9512M jtm jtm com guyen Plasterer Michael 831 555 3792M la Srivi 954 555 1234H aylor David 650 555 3434 W ook Up X To hide all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and then select Hide Private Records Preferences Hide Records Li pe Records marked i Private in the details Show Private Records Sern ee v Mask Private Record
188. lect and view the e mail from your Yahoo account you switch to the account created to retrieve e mail from your Yahoo account 145 Chapter 13 Using Palm VersaMail Personal E mail Software To display an account and its Inbox 1 In your Inbox or on another folder screen tap the Menu icon and then select Accounts Tap the name of the account you want from the list Tap the folders pick list and tap Inbox if the Inbox is not displayed Getting e mail by subject or getting the entire message When you get e mail messages you can choose to get the subject only or to get the entire message You can also use the Details dialog box to select options for getting unread e mail only downloading attachments using filters and more To get e mail messages 1 2 Tap Get Mail If you have e mail stored in your Outbox tap Get amp Send In the Get Mail Options dialog box tap Subjects Only to download subjects only or tap Messages to download entire messages Get Mail Options il Subjects Only TIP You can deactivate the Get Mail Options dialog box by using VersaMail Preferences See Setting preferences for getting and deleting e mail later in this chapter Optional Tap Details and then select options for retrieving unread e mail IMAP accounts only downloading attachments using filters to download only messages that meet certain criteria using auto disconnect to close your remot
189. lect the name or e mail address you want New Message O 4 Tap Done 170 Getting sending and managing e mail Turning Smart Addressing on or off You can turn Smart Addressing on or off in VersaMail Preferences By default Smart Addressing is turned on To turn Smart Addressing on or off in VersaMail Preferences 1 Tap the Menu icon tap Options and then tap Preferences 2 Tap Advanced Preferences i General Advanced System amp Enable Smart Addressing Auto Empty Mail from Trash w Older Than 1 Week Timeout 45 secs O Auto Disconnect Disconnect on Exit Modem Wait 0 secs 3 Tap the Enable Smart Addressing check box if it is not selected A checkmark means it is turned on 4 Tap OK Composing and sending e mail After you enter your recipient addresses you can compose the rest of the e mail message To compose the rest of the e mail and send it 1 Tap the Subject field and enter the subject of your e mail New Message O Sam Yahoo Marketing Director 555 555 5555 Subjects longer than one line are shown on a single line with a red ellipsis symbol to the right of the subject line 171 Chapter 13 Using Palm VersaMail Personal E mail Software 2 Tap the area below the Subject line and then enter the text of your e mail New Message O myemployees meinc com Have been changed to the 5th and the 19th because of the holi
190. lecting menu commands The Record and Options menus differ depending on whether you re displaying the Contacts list screen or the Contacts Edit screen Record menus Duplicate Contact Connect Send Category Send Contact Makes a copy of the current record and displays the copy in Contacts Edit so you can make changes to the copied record The copy has the same category and attached notes as the original record Opens the Quick Connect dialog box where you can choose which application you want to use to make the connection This command appears only after you install the Telephony SMS application from the CD ROM and the options that are available depend on the software installed on your handheld Opens a dialog box where you can choose how you want to send all records in the selected category to another device This command appears only after you install the e mail or SMS application from the CD ROM and the options that are available depend on the software installed on your handheld Opens a dialog box where you can choose how you want to send the selected contact to another device This command appears only after you install the e mail or SMS application from the CD ROM and the options that are available depend on the software installed on your handheld 89 Chapter 7 Using Contacts Options menus Preferences Rename Custom Fields About Contacts Opens a dialog box where you can choose Contacts d
191. lete Photo E b4 2 x EHE D del LJE Lp O reseed handheld m s N Tap Delete 3 Tap the photo s you want to delete An X appears next to the photo s you select 4 Tap Delete 5 When the confirmation dialog box appears tap Delete Working with photos on your computer After you perform a HotSync operation to synchronize photos from your handheld onto your Windows computer Palm Desktop software enables you to do any of the following on your computer See the Palm Desktop software online Help for details View photos in various formats List Thumbnails Details and Editor with a Handheld preview m Drag photos onto the Palm Quick Install icon or the Palm Photos desktop window to install them on your handheld or on an expansion card during the next HotSync operation a Modify and delete your photos m Organize your photos and add notes Transfer photos to other applications using the Send command or Export command and import data in popular file formats For information on working with photos on your Mac computer open the Palm folder open the Documentation folder and double click the Photo and Audio Readme file 117 Chapter 11 Using Palm Photos Using Palm Photos menus Palm Photos menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands Options menu About Photos Shows ve
192. lications in Chapter 4 To categorize an event 1 Select the event you want to categorize 2 Tap Details 3 Tap Category pick list and select a category 4 Tap OK To edit a category or create a new category 1 Select the event you want to categorize 2 Tap Details 3 Tap Category pick list and select a Edit Categories 69 Chapter 5 Using Calendar 4 Perform one of the following To edit a category select a category and tap Edit To create a new category tap New The Edit Category dialog box opens Edit Category Enter anew category name Select color BREE EEE fami if 5 Enter anew name and select a color 6 Tap OK Working in Week View Week View shows the calendar of your events for an entire week To display the Week View 1 Tap the Week View button 2 Tap the navigation controls to move forward or backward a week at a time or tap on a column to display details of an event The Week View also shows untimed events and events that are before and after the range of times shown Continuous events appear in green with the Repeat icon h Previous Next week week May 06 q Week 19 gt SMT W T F S Tap for that day 7 8 9 10 11 12 13 sys 8 00 Bar indicates earlier event 10 00 5 a Diamond indicates untimed event 12 00 ffi pete e pan N Box indicates event Color shows category 2 00 4 00 Dashed line indicates continuou
193. llowing steps 219 Chapter 15 Performing HotSync Operations To perform a HotSync operation on a Windows computer 1 Plug the HotSync cable into the port on the bottom of your handheld 2 If HotSync Manager is not running start it On the Windows desktop click Start and then select Programs Navigate to the Palm Desktop software program group and select HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens HotSync Manager 3 Turn on your handheld 4 Tap the Star icon on the Home screen 220 Conducting HotSync operations IMPORTANT Every handheld should have a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same username The HotSync Progress dialog box appears and synchronization begins Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can unplug the cable from your handheld To perform a HotSync operation using an alternate cable method 1 2 3 Connect the HotSync cable to your handheld and your computer Turn on your handheld Tap the Home icon Oto open the Home screen Tap the HotSync icon in the Home screen Tap the HotSync logo in the middle of the screen Tam Joe Sadusky ast HotSync 6 5 03 6 56 am using Cradle Cable
194. m an earlier model of a Palm handheld perform the following procedure to remove all third party applications from your handheld Once you have removed all of the third party applications you can install one application at a time to determine which application is causing the problem IMPORTANT The following procedures erase all data from your handheld Before removing the applications perform a HotSync operation to backup your data To remove all third party applications 1 Open the Palm folder on your desktop computer 2 Open the user folder for your handheld User folder names are abbreviated as lastname firstinitial 3 Select and drag the Backup folder to the Windows desktop Make sure you see the Backup folder on the Windows desktop 292 Technical support 4 Close the Palm folder 5 Perform a hard reset See Performing a hard reset in Appendix A for details 6 Perform a HotSync operation 7 Operate your handheld and try to replicate problem operations 8 Perform one of the following If your handheld still has problems see the other sections in this chapter for solutions to the problem Fix the problem before re installing the third party applications Ifyour handheld no longer has problems install the third party applications one application at a time using the following procedure To re install third party applications one at time 1 Open the Backup folder 2 Double click on one prc fil
195. mation If you select this option username and password fields appear These fields are already filled in based on the account information you entered previously In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password Check with your e mail service provider for authentication username and password information If you need to enter new information enter a username and or tap the Password box and enter a password and then tap OK 139 Chapter 13 Using Palm VersaMail Personal E mail Software Sam Yahoo Advanced Outgoing Options Port Number 25 X My server requires authentication ESMTP Username Username and Password fields appear only if P a ara p ESMTP check box is selected Tap done to complete setup 2 Tap Done Testing your new account After you finish setting up a new e mail account the Inbox of the account you just created is displayed You can test whether the e mail account is set up and working properly by tapping Get Mail See Getting e mail by subject or getting the entire message later in this chapter for more information If you set up a synchronize only e mail account you need to configure this account on your desktop See Configuring account settings in HotSync Manager later in this chapter for information You will not be able to synchronize e mail between
196. menus Card menu Card Info menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands Help Provides help text About Card Info Shows version information for Card Info 79 Chapter 6 Using Card Info 80 Using Contacts Contacts enables you to maintain names addresses phone numbers and other information about your personal or business contacts NOTE Certain tasks are common among several handheld applications For more information see Chapter 4 Working with Applications To open Contacts m Press the Contacts application button on the front panel of your handheld Contacts opens to display the list of all your records Contacts button TIP Press the Contacts application button repeatedly to cycle through the categories in which you have records Pressing and holding the application button will beam your business card to another handheld See Creating a business card later in this chapter for information Creating a contact You can create contacts on your handheld or you can use Palm Desktop software to create contacts on your computer and then transfer the contacts to your handheld with your next HotSync operation 81 Chapter 7 Using Contacts To create a new contact 1 Press the Contacts applicat
197. minder either the mail icon or the text description to go to the Inbox of that account or to read a detailed error message m Tap Done to close the Reminders screen and return to whatever you were doing on your handheld before the Reminders screen appeared m Tap Clear All to dismiss all reminders on the Reminders screen When a notification appears on the Reminders screen tap the notification to go to the Inbox of that account or launch the VersaMail application and go to that account Once you view a message in the Inbox it is removed from the Reminders screen even if you do not open the message Auto get then starts at the next scheduled interval with the Reminders screen counter reset to 1 If you do not view the Inbox of the selected account and another scheduled e mail retrieval takes place and finds new messages the Reminders screen adds the number of new messages to the notification for that account For example if scheduled auto get 1 finds two new messages and before you view the Inbox scheduled auto get 2 takes place and finds three more new messages the Reminders screen notification indicates five new messages for that account If auto get discovers new messages but then fails for any reason a notification appears on the Reminders screen displaying the account name and an error message 153 Chapter 13 Using Palm VersaMail Personal E mail Software NOTE You can choose to disable notifications for au
198. n Business Contact Edit v E mail tslee example com Select from w Main list 3 www tsexample com gt 1234 Main Ave r Anywhere State AP Zip Code 12345 85 Chapter 7 Using Contacts Changing Contact details The Contact Details dialog box provides a variety of options that you can associate with a contact To open the Contact Details dialog box 1 Tap the contact whose details you want to change TIP You can also use the navigator to open a contact See Using the navigator in Chapter 2 for instructions 2 Tap Edit and then tap Details Contact Details i Show in List Work Category v Business Private O 3 Select any of the following settings Show in List Select which type of phone or other information appears in the Contacts list screen Your options are Work Home Fax Other E mail Main Pager and Mobile The identifying letters W H F O M or P appear next to the record in the Contacts list depending on which information is displayed If you select E mail no identifying letter is displayed Category Assign the contact to a category Private Hide this contact when Security is turned on Creating a business card You can create a contact to contain your business card information your name company and contact information You can then beam this business card information to other handhelds See Beaming data in Chapter 3 fo
199. n Make sure that HotSync Manager is running If it is running close it and restart it Make sure you selected Local USB from the HotSync Manager menu On a Mac computer make sure HotSync Manager is enabled on the HotSync Controls tab in the HotSync Software Setup window 286 HotSync problems I can t perform an infrared Try each of these in turn Se a m Onacomputer running Windows 98 be sure that HotSync Manager is running that Infrared is selected on the HotSync Manager menu See Conducting infrared HotSync operations in Chapter 15 for details m On a computer running Windows 2000 ME XP select IR in HotSync Manager See Preparing your computer for infrared communication in Chapter 15 for details m Ona Mac computer make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder Next open the HotSync Software Setup window and be sure that HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port See Conducting infrared HotSync operations in Chapter 15 for more information m On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld m Besure that the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer m Infrared HotSync operations do not work after you receive a low battery warning Check the ba
200. n 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it in yellow NOTE You can also double tap to select a word or triple tap to select a line of text You can also drag across the text to select additional words or drag down to select a group of lines 39 Chapter 4 Working with Applications The following commands may appear in an Edit menu Undo Cut Copy Paste Select All Keyboard Graffiti 2 Help Deleting records You can delete any records that you no longer need in an application Reverses the action of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions you made using backspace Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Selects all of the text in the current record or screen This enables you to cut or copy all of the text and paste it else
201. n Dec 7 Sun Dec 7 Set Date amp Time 2 Select the location you want to use as the primary location The location you select is typically a large city in the same time zone as the one where you live If an appropriate choice does not appear in the list see Adding a location later in this chapter to create a new location 3 Tap OK 212 Setting the primary location To set the date 1 Tap Set Date amp Time 2 Tap the Set Date box 3 Tap the arrows to select the current year Preferences Date amp Time Tap Set Date arrows 4 2003 gt Location Palo Alto a Jan Feb Mar Apr May Jun oa select ur rug Sep Toet Nov IMR SM TW T F S D year 1 2 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Tap to 21 22 23 24 25 26 27 select 28 29 30 31 th ai Tap to set date _ Tap to select date 4 Tap the current month 5 Tap the current date or tap Today 6 Tap Done To set the time 1 Tap Set Date amp Time 2 Tap the Set Time box Preferences Date amp Time Location v Palo Alto Set Date 12 6 03 Set Time p EE 5 Set Time Tap to set time _ 3 Tap the up or down arrows to change the hour 4 Tap each number of the minute and then tap the arrows to change the minutes 5 Tap OK and then tap Done 213 Chapter 14 Using World Clock Choosing a different primary location If you travel to another locati
202. n on the front panel of your handheld Note Pad opens to display the list of all your records 5 ABC 123 Note Pad button 103 Chapter 10 Using Note Pad Creating a note This section describes how to create a note To create a new note 1 Tap New Enter title here Write information here Pen selector Eraser 2 Write the information directly on the handheld screen Tap the pen selector to select a different pen width or select the eraser to remove unwanted strokes 3 Optional Select the time at the top of the screen and then enter a title using Graffiti 2 writing 4 Tap Done To clear the screen 1 Tap the Menu icon 2 Select Edit and then select Clear Note Changing Note Pad color settings You can change the color of both the paper and the ink from the pen for all your notes You cannot change the color settings for individual notes To set the colors 1 In the Note Pad list tap the Menu icon O 2 Select Options and then select Preferences 104 Setting an alarm for a note 3 Tap Color Select Colors i Pen OOOOU j E mimm im 4 Tap Pen and then tap the color of ink you want to use 5 Tap Paper and then tap the color of paper you want to use 6 Tap OK Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note
203. n send and receive e mail directly to and from your handheld by connecting with an e mail service provider Synchronize Only Windows computers only You can download view and manage e mail between the handheld and a desktop e mail application such as Microsoft Outlook by performing a HotSync operation using the HotSync cable You can t send and receive messages wirelessly or with a modem for an account of this type Using a network account you can set up or access an e mail account by using any of the following connection methods Infrared IR port on the handheld to IR port on a mobile phone Wireless network card accessory sold separately seated in the expansion card slot on your handheld External modem accessory sold separately that connects through the expansion card slot on your handheld HotSync cable connected to your desktop Windows users only Network e mail account prerequisites Before you can set up a network e mail account you must do the following Establish the e mail account with an e mail service provider Common providers include Internet service providers ISPs such as Earthlink and Prodigy A provider can also be a Global System for Mobile Communications GSM or high speed wireless GPRS carrier such as VoiceStream Cingular or Vodafone You may also use a corporate e mail account Configure the service connection settings for this account on your handheld using your handheld s Network Preferenc
204. n you add a location the default Time Zone and Daylight Saving settings are usually correct However you can adjust these settings if necessary When the Daylight Saving options are active the time change automatically occurs at 1 00 AM on the selected start and end dates To add a location 1 2 3 Tap a Location pick list Select Edit List Tap Add Select a location that is in the same time zone as the city you want to add Tap OK Optional Tap the Name field and then modify the location name Optional Tap the Time Zone box and then select a time zone Edit Location i Name Palo Alto Time Zone USA Pacific This location observes Daylight Saving Time Start First Sunday of April End Last Sunday of October 8 Tap OK and then tap Done To set Daylight Saving options 1 From the Edit Location dialog box tap the This location observes Daylight Saving Time check box to select it 2 Tap the Start box Set Start Date i Jan Feb Mar GRIM May Jun Jul Aug Sep Oct Nov Dec Week First Day v Sunday First Sunday of April 215 Chapter 14 Using World Clock Tap the month when daylight saving begins Tap the Week pick list and then select the week when daylight saving time begins within the selected month Tap the Day pick list and then select the day of the week when daylight saving time begins within the selected we
205. nch Payment w Unfiled Currency Vendor City Attendees 3 Select any of the following options Category Type Payment Currency Vendor and City Attendees 4 Tap OK Opens a pick list of system and user defined categories See Categorizing records in Chapter 4 for more information Opens a pick list of expense types Enables you to choose the payment method for the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate company paid cell of your printed expense report Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog box You can also display up to four other common types of currency See Customizing the Currency pick list later in this chapter for more information Enables you to record the name of the vendor usually a company associated with the expense and the city where the expense was incurred For example a business lunch might be at Rosie s Cafe in San Francisco Enables you to enter attendees to an event either directly onscreen or by looking up entries in Contacts 93 Chapter 8 Using Expense Customizing the Currency pick list You can select the currencies and symbols that appear in the Currency pick list To customize the Currency pick list 1 Tap the Currency pick list in the Re
206. nd then select Edit Accounts Mail Servers i Account v Eee Sam IMAP Sam Sync All e mail accounts Username Speakeasy Edit Accounts appear in the list Protocol Password 4 O Always connect using 5 Tap the name of the account you want to change and then tap OK 6 On the Server Settings screen tap Details 7 Tap the Options pick list and then select Advanced Outgoing Mail Servers O My serve fE lettre rare authentication ESM I F 8 Select the My server requires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option If you select this option username and password fields appear These fields are already filled in based on the account information you entered previously In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password Check with your e mail service provider for authentication username and password information 144 Getting sending and managing e mail If you need to enter new information enter a username and or tap the Password box and enter a password and then tap OK Mail Servers i Options w Advanced Outgoing Port Number 25 X My server requires authentication ESMTP Username SamYahoo Username and Password fields appear only if Password jz E
207. ne even rnr 17 Using Graffiti 2 writing 32s decds eens Pent ede neater erereere eens 18 Writing in Graffiti 2 input areas edeo oc Se ee ee ee ee ees 19 Graffiti 2 character set 0 0 0 cnn een n enn e eas 20 Graffiti 2 ShortCuts 0 0 0 0 teen EEE een ens 24 Meanie Alas ein ghee Okie priere Be eee eee oe eee eee 25 Sending Walaa see tense ei aie eek keene tenrian eon EaR Ree Pes a RR Reed 27 Using your computer keyboard a0 ives cients oie eee ceed elas 27 Contents Importing data s sercos cde ceedieeenetia oe hehe Eha EEE FAs wok es 28 Importing data from a Windows computer 000 eee eee 28 Importing data from a Mac computer 2 0 ive eck cbc eee eee aes 29 Chapter 4 Working with Applications 00000 eee eres 31 Opening applications ss siss sesers sime aeave breed abe nik ip inina rasi 31 Opening expansion card applications so ssccseeetenenk Pi gesoevevees 32 Switching between applications nsunass uu eee eeea chee nennen 32 Categorizing applications depiek exis eyd Peed ees eh es 33 Copying applications to or from an expansion card 00 0004 34 Selecting copy Sett NgS 520 tote cettarm eerie ds nie eee ee eae 36 Using MENUS sarir vote deeweie dees e eaeee pen sotws ea Oradea cede es 36 Graffiti 2 menu commands aaas anana ccc e eee ens 37 Performing common tasks 6 45 ds ets weer tine kins deere nrnna nrnna 38 Creating tects meridia 4 ene he ee ee ee
208. ne viewer registered for the attachment file type the viewer is shown without a list Palm OS Tap the name of the attachment you want and then tap application Install The file is installed automatically or database file prc or pdb Compressed Zip Tap the name of the attachment you want and then tap file Unzip The file uncompresses and the files it contains are listed Tap the name of the file you want to view or install and then tap View or Install 182 Getting sending and managing e mail Attachments Se O Viewer pick list is displayed only if handheld has Size 25k Viewer multiple viewers registered for attachment file Type MSWc MMWordPlugin type Button displays View Install or Unzip depending on the attachment file type 4 When you have finished viewing or installing the attachment tap Done This returns you to the Attachments dialog box where you can select another attachment if you want to If there is no Done button on the attachment screen tap the VersaMail icon on the Home screen to return to the Inbox of the account you were in 5 When you have finished viewing or installing all attachments tap Done on the Attachments dialog box This returns you to the Message screen Downloading large attachments Downloading and viewing a message with a single attachment that exceeds your maximum message size or a message with multiple attachments whose total size exceeds your maximum mess
209. nformation You can also create a new category or leave the information unfiled 4 Tap Yes Sending data In addition to beaming data you can also use e mail or SMS communication to send information to and receive information from other devices The CD ROM that comes with your handheld includes e mail and Telephony SMS applications that you can use to share information with other devices that are enabled with e mail or SMS technology NOTE Although you can exchange some forms of data with SMS communication you cannot use SMS communication to send or receive photos If you only want to share e mail messages between your handheld and your desktop computer you simply need to install the e mail application from the CD ROM However if you want to send and receive e mail messages directly to and from your handheld you also need an Internet service provide ISP account and a compatible mobile phone or modem accessory sold separately For additional information see Chapter 13 To use your handheld for SMS communication you need to install the Telephony SMS applications from the CD ROM and you need a Global System for Mobile Communications GSM mobile phone sold separately For additional information see the SMS Handbook on the CD ROM Using your computer keyboard If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported personal information manager PIM to
210. ng sending and managing e mail 6 Tap the Style pick list and then select the font style you want Select Font Font Gill Sans MT Size v 9 Style G Sample This is a sample 7 Tap OK Moving e mail between folders You can move one or more e mail messages between folders To move one e mail message 1 Tap the folders pick list in the upper right corner of the screen and then select the folder name or press Up or Down to move to the folder you want and then press Select to select the folder STUB ee 0 0 Edit Folders 2 Tap the message you want to move press Right on the navigator to open the Message menu press Down to go to the Move To option and then press Select to select this option Alternately tap the icon to the left of the message and then select Move To from the pop up menu Speakeas 3 18 wv Inbox X out of of Joe Sad 12 10p FF Mreview c Angela 12 09p o BS these ar Travis 12 08p WM lunch meet Joe Sadu 12 07p i Hic 11 41a 10 55a lo 11 36p 2 Mark Unread 11 02p Reply 10 33p Forward i 4 54p Delete i 2 48p New 163 Chapter 13 Using Palm VersaMail Personal E mail Software The folders pick list appears 3 Press Up or Down on the navigator to move to the folder you want and then press Select to select the folder Alternately tap the folder you want
211. nk which connects using the Modem service by default However if you travel into a location at which you cannot use your modem accessory you may want to switch your My Earthlink account to the service called Infrared which connects to your e mail service provider using a connection from the IR port on your handheld to the IR port on your infrared enabled mobile phone To set up a service for a given e mail account different from the default service for your handheld 1 From the Inbox of the account you want to switch tap Get Mail 0 0 Inbox New 2 Tap Details Get Mail Options i Subjects Only 142 Setting up and managing e mail accounts 3 Tap the Always connect using check box A pick list of available services appears The currently used connection is displayed by default Details Get unread mail ONLY Download Attachments Use Filters O Auto Disconnect Tap to change the service connection for this e mail account only from your default handheld service connection Max Message Size 5 KB Always connect using Service v WiFi 802 11b 4 Select the connection you want to switch to from the Service pick list Details Get unread mail ONLY X Downl AT amp T WorldNet Compuserve O Use Fil Earthlink O Auto ljPSiNet Alway ao Select a new service connection Servic Verio for this e mail account only WiFi 802 116 Windows RAS 5 Tap OK and then tap OK again If th
212. ns and then select View Log 3 Tap the up and down arrows of the scroll bar to see the entire Network Log 4 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number and you did not enter that information in the Network Preferences screen it will appear that you successfully logged in to your network When you try to use an application or look up information however the connection fails If this occurs try adding a DNS IP address Ask your ISP or your system administrator for the correct primary and secondary DNS IP address 266 Setting Personal Preferences Setting Personal Preferences Personal Preferences enable you to customize the buttons colors owner information and Graffiti 2 ShortCuts on your handheld To open the Personal Preferences screens 1 Tap the Home icon 9 2 Tap the Prefs icon amp Gaon General 1 Digitizer s Formats Graffiti 2 s Keylock s Power e Security Sounds amp Alerts Writing Area Communication i Connection s Network Personal Buttons Color Theme H Buttons Preferences The Buttons Preferences screen enables you to assign a frequently used application to the Star icon and to associate various applications with the buttons on the front and side of the handheld The Star icon is assigned to perform a HotSync operation by default But if you use Memos or some other application more frequently you can assign Memos
213. nstall tool makes it easy to install applications and files during a HotSync operation You can specify whether to install the files on your handheld or on an expansion card To install add on software on your handheld using a Mac computer 1 On your Mac computer copy or download the application you want to install into the Add on folder in your Palm folder Double click the HotSync Manager icon in the Palm folder From the HotSync menu select Install Handheld Files From the User pop up menu select the name that corresponds to your handheld eee Install Handheld Files a User dkajiyama ica ray naon T j Giraffe prc 19K Handheld al HARDBALL PRC 17K Handheld pe MINEHUNT PRC 9K Handheld KE PUZZLE PRC 4K Handheld j Remove From Lis EY ange Dest Appli ior h Tips The fiks in this list willbe installed on To add files to this list either drag To fnd other third party applications your handheld device the next time and drop them onto this window or and fiks for yourhandhe k device you perform a HotSync operation click the Add button check out our web site at http Awwwp al com 56 Installing and removing applications 5 10 11 Click Add To List From Add on A Add on b Giraffe pre Conduit Mar HARDBALL PRC Holiday Files MINEHUNT PRC G HotSync Manage PUZZLE PRC f Palm D op P
214. nto and San Francisco in your Contacts list As you enter S Sacramento appears and as you continue entering a and n San Francisco replaces Sacramento As soon as the word you want appears tap the next field to accept the word You can enter up to three addresses Each address contains five fields Addr City State Zip Code and Country You can designate an address as work W home H or other O By default Contacts enters the first address as work 82 Creating a contact Field name Feature Birthday To enter contact birthday information do the following 1 Tap in the box use the left and right arrows to scroll to the year you want and then tap to select the birth month and date or tap Today to select the current date as the birthday Select Birthday 4 2003 gt Jan Feb Mar Apr TEEN Jul Aug Sep Oct Nov Dec SM TW T F 1 2 6 D 8 9 13 14 15 16 20 21 22 23 27 28 29 30 TIP If you do not select a year the current year is displayed Tap and hold the left or right arrow to scroll quickly through the years If you want a reminder select the Reminder check box enter the number of days in advance of the birthday that you want the reminder to appear and then tap OK Birthday Reminder ADays TIP Birthdays you enter in Contacts appear as untimed events in Calendar If you update the birthday in Contacts it automatically updates in Calen
215. ny of the following POP accounts IMAP accounts Edit Folders i Edit IMAP Folders i To create a new folder tap New and then enter the new folder name For IMAP accounts only select the check box if you also want to create the folder on the server When finished tap OK POP accounts IMAP accounts Edit Categories Edit IMAP Folders Enter anew category name Enter anew folder name oO Also create on server 166 Getting sending and managing e mail To rename a folder tap the folder name from the list on the screen tap Rename and then enter the new folder name For IMAP accounts only select the check box if you also want to rename the folder on the server When finished tap OK POP accounts IMAP accounts Edit Categories Edit IMAP Folders Enter anew category name Favorites Enter anew folder name Favorites oO Also rename on server To delete a folder tap the folder name from the list on the screen and then tap Delete For IMAP accounts only select the check box if you also want to delete the folder on the server and then tap OK For POP accounts the folder will be deleted immediately and you will not see a confirmation screen Edit IMAP Folders Are you sure you want to permanently delete folder Delete confirmation Favorites This action cannot be appears for IMAP undone accounts only O Also delete on server Creating and sending new e mail When you create a ne
216. o matter how many automatic send retries have been attempted for that account If automatic send retry fails after the third attempt you must send the message manually NOTE Ifyou perform a soft reset or a HotSync operation during automatic send retry the retry cancels You must manually send any messages in the Outbox after the soft reset Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited moved or deleted However if you edit the message you will need to perform a manual send in order to send the message If the manual send fails you can choose to store the message in the Outbox to await the next automatic send retry 173 Chapter 13 Using Palm VersaMail Personal E mail Software During automatic send retry any message that the VersaMail application is attempting to send is in a locked state and cannot be edited moved or deleted If you try to modify a message in the locked state an error message appears If a send retry fails after the third attempt the message is stored in the Outbox in the error state You can send the message again manually or edit move or delete the message However if you edit the message you will need to perform a manual send in order to send the message If the manual send fails you can choose to store the message in the Outbox to await the next automatic send retry See the next section Outbox icons in the VersaMail a
217. o an album add a note about the photo and delete a photo 112 Creating an album To review photo information 1 Tap the Menu icon O 2 Select Photo and then select Details Details Photo Details i Tap a photo to view details Name Set4_010 iF Date 11 17 02 Size 46 KB 640x480 Location Handheld 3 Tap the photo for which you want to view information 4 Review or edit the information and then tap Done twice OW You can press Right or Left on the navigator to change photo information Creating an album The process for creating a new photo album is identical to the process for creating a new category in your other handheld applications To create an album 1 Tap the Album pick list in the upper right corner 2 Select Edit Albums Edit Albums i New Album Enter an album name Tap New 3 Tap New 4 Enter a title for the album 5 Tap OK and then tap Done 113 Chapter 11 Using Palm Photos Filing photos in albums You can organize the photos on your handheld by filing them into different albums You cannot file photos stored on an expansion card in albums To file photos in albums 1 Tap the Album pick list in the upper right corner and then select the album to which you want to add photos Friends Organize Friends i Tap to select photos been a a al Tap Organize 2 Tap Organize Plus signs appear next to the photos that are part of the select
218. of files you can attach from an expansion card include the following m Word docs HTML files m JPEG and GIF graphics files MP3 and WAV audio files m Any other file type 187 Chapter 13 Using Palm VersaMail Personal E mail Software To attach a file from an expansion card 1 Insert the expansion card into the slot on your handheld 2 On the New Message screen tap the Menu icon O tap Options and then tap Attachment 3 Tap the From pick list and select Files on Card Attachments i Handheld Type WGTUEL ac books doc Attachments Four j to Enter Text txt 4 Tap the Type pick list and then select the file type The VersaMail application displays all file types that reside on the card You can select a particular file type or select All Files to view all files on the card Attachments 5 Tap the file that you want to attach and then tap Add Attachments i Type v AllFiles ac books doc ac books 2 doc countrycode prc Attachments 188 Getting sending and managing e mail The selected file appears in the Attachments box Attachments i Attachments 6 Repeat steps 6 and 7 for each attachment you want to add and then tap Done TIP To delete an attachment from an e mail message tap the attached file in the Attachments box and then tap Delete 7 Tap Send or Outbox Forwarding an attachment You can include an attachment on any message you forwar
219. on and you want alerts to appear based on local time you need to change the primary location to update the system time To change the primary location 1 Tap the primary location pick list Primary World Clock a location _______ w Palo alto Goff pick list 10 31 pm Sat Dec 6 2003 v Tokyo v London 3 31 pm 6 31 am Sun Dec 7 Sun Dec 7 Set Date amp Time 2 Tap the location you want to use as the new primary location If the new location is in another time zone World Clock automatically updates the date and time in all the applications on your handheld Setting the secondary locations The secondary locations display the date and time in two locations other than the primary location You can use the secondary locations to view the time in places to which you travel or need to contact people To select the secondary locations 1 Tap the pick list next to either secondary location World Clock Palo Alto 8 10 31 pm Sat Dec 6 2003 Secondary location w Tokyo London pick list 3 31 pm 6 31am Sun Dec 7 Sun Dec 7 Set Date amp Time 2 Tap the location you want to use as the new secondary location If an appropriate location does not appear in the list see the next section Adding a location 214 Adding a location Adding a location If an appropriate location does not appear in a location pick list you can add anew location to the list Whe
220. on first and then synchronize your handheld to an existing username the e mail account information you entered is overwritten Upgrading a MultiMail VersaMail database If you have previously used a Palm personal e mail application such as MultiMail SE or MultiMail Deluxe or an earlier version of the VersaMail application you can upgrade your e mail database for use with the VersaMail 2 6 application To upgrade an existing e mail database for use with the VersaMail application 1 Perform a HotSync operation with a user profile that contains the existing e mail database To do so tap the HotSync icon on the Home screen and then select a profile that contains an e mail database from the displayed list of users Selecta profile J Stone M Johnson 2 Tap the VersaMail icon 3 Tap Yes to accept the upgrade Setting up and managing e mail accounts With the VersaMail application you can set up accounts on your handheld to access e mail accounts from providers such as Earthlink or Yahoo to access your corporate e mail with the appropriate mail server configuration see Using a corporate e mail account later in this chapter for more information or to synchronize e mail messages with a desktop e mail application You can add up to eight e mail accounts on your handheld 128 Setting up and managing e mail accounts Account and connection types Two types of e mail accounts are supported Network You ca
221. onal If you chose Microsoft Outlook Microsoft Exchange Lotus Notes or Direct IMAP as your mail client click Folder Synchronization Options VersaMail Configuration For User Joe Sadusky x File Help Joe Sadusky J i E VersaMail H Business E Sam Yahoo E Sam IMAP E Sam Syne E Speakeasy 50 Maximum message size KB M Advanced Sync Options Speakeasy Specifies the maximum message size to download during a HotSync operation Mail that is larger than this size will be truncated on your Palm handheld Attachment Conversion 4 Days To Synchronize Mail Synchronize mail that has been on the server for the specified number of days or less with your Palm handheld W Synchronize unread mail only I Download attachments during HotSync I Send mail that is in the Outbox on your Palm handheld during the HotSync operation Synchronize all Inbox mail on your Palm handheld with mail in the Inbox of your desktop mail application or mail server Folder Synchronization Options Business Account Security Settings Js Enable Key Evpiration Expire security key every E days Available Accounts 5 Configured Accounts 2 Active Accounts 2 204 Synchronizing e mail between the handheld and the desktop Set folder synchronization options as follows a Click the name of the folder you want Folder Synchronization Options x Refresh List Cancel b Click in the Synchronize column to
222. onfiguration For User Joe Sadusky x File Help Joe Sadusky 7 pka i E VersaMail E Business B Sam Yahoo Mail Client Sync Setup Advanced Sync Options q K i Handheld Settings 50 Maximum message size KB E Sam IMAP Specifies the maximum message size to download during a HotSync operation Mail that is E Sam Syne larger than this size will be truncated on your Palm handheld Mail Client S fe Days To Synchronize Mail Synchronize mail that has been on the server for the specified number of days or less with your W Speakeasy Palm handheld Attachment Conversion Advanced Sync Options Sam Sync I Synchronize unread mail only Download attachments during HotSync M Send mail that is in the Outbox on your Palm handheld during the HotSync operation I Synchronize all Inbox mail on your Palm handheld with mail in the Inbox of your desktop mail application or mail server Folder nization Options Business Account Security Settings F Enable Key Evpiretion Expire security key every E days Available Accounts 5 Configured Accounts 3 Active Accounts 1 Enter the synchronization options you want Maximum Enter the maximum message size from 1 to 2048KB If the KB size message exceeds the maximum size the conduit truncates the message For example the maximum message size might be 50KB and the message might have the following m Message header 1KB m Body 20KB m Attachment 140KB m Attachment 220KB In
223. ontinue to download it When downloading is complete the red paper clip icon appears and the More button is no longer displayed Follow the procedure for viewing an attachment presented earlier in this chapter To download multiple attachments whose total size exceeds the maximum message size 1 Tap the red paper clip icon inbox 1of7 gt 0 From Joe Sadusky T lt jms510 hotmail com gt Subj files for your review please see attached and get back to me by COB Add photos to your e mail with MSN 8 Get 2 months FREE 4 184 Getting sending and managing e mail Select one of the following Toview any fully downloaded attachments without continuing to download additional attachments tap No Follow the procedure for viewing an attachment presented earlier in this chapter To continue downloading all messages tap Yes Get Attachment There are additional attachment s The remaining message and or attachment s is 119K Do you want to download them now When downloading is complete the Attachments dialog box appears showing all downloaded messages Follow the procedure for viewing an attachment presented earlier in this chapter Saving attachments to an expansion card If you have purchased an expansion card that provides extra memory you can save downloaded attachments to the expansion card To save an attachment to an expansion card 1 2 Insert
224. open the category pick list 2 Select the category item that matches the name of the expansion card coat m lt v Diy Card Quick Tour HardBall CardInfo Contac Edit Categories B My Card wae I FlashCard Graffiti2 HotSync amp amp 8 Memos Note Pad Prefs Categorizing applications You can assign an application to a category and then display either a single category or all your applications By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Games Main and System You cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories You cannot categorize applications that reside on an expansion card To categorize an application 1 Tap the Home icon 9 2 Tap the Menu icon 3 Select Category on the App menu 33 Chapter 4 Working with Applications 4 Tap the pick list next to each application to select a category Category Quick Tour Calc Calendar Card Info Contacts Expense HotSync Memos Note Pad Prefs Main Main Main v System v Main v Main System Main wv Main v System TIP To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK again to
225. operations 232 for synchronizing applications 285 shortcuts 207 SSL and 209 for synchronizing applications 225 276 for synchronizing applications Mac 225 226 synchronizing multiple accounts 209 Conflicting events 73 Connecting service templates 255 to server or ISP 260 with a GPRS network 254 266 Connection preferences 253 254 257 Connection types GPRS prerequisite for 130 modem sled prerequisite for 130 network connection 129 synchronize only connection 129 Contacts If Found Call entry 83 adding custom fields 90 adding data to other records 46 adding e mail address from 169 adding entry from e mail 195 196 archive files aba 28 business card for beaming 25 categorizing records 42 conduit for synchronizing 225 creating records 38 deleting records 40 displaying category 90 displaying data in the Contacts list 86 finding records 45 fonts 49 notes for records 48 49 opening 81 private records 251 sorting records 47 using to address e mail 169 Contrast control See Brightness control Copying text 40 Cradle for local HotSync operations 229 Creating categories 43 Contacts entries 81 83 currency symbols 95 custom fields in Contacts 90 Expense items 91 expense reports 96 97 Currency default 94 defining 95 for Expense items 93 94 Current date 284 Current time 31 Custom currencies and symbols 95 fields in Contacts 90 Cutting text 40 Cycling through views 61 81 119 D Data entry See Entering data Date
226. opers of third party add on applications to ensure the compatibility of these applications with your new Palm handheld Some third party applications however may not have been upgraded to be compatible with your new Palm handheld If you suspect that a third party application is adversely affecting the operation of your handheld contact the developer of the application 4 Tap Version to see version numbers and tap Size to see the amount of free memory in kilobytes 294 Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur ina particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning
227. or the other application to the icon so that you don t have to scroll through the Home screen whenever you want to use that application To change the Buttons Preferences 1 From the Personal Preferences list select Buttons 2 Tap the pick list next to the button you want to reassign Preferences Buttons Select an application to customize each button Calendar v Note Pad v Contacts v HotSync Tap arrow to Tasks show pick list 3 Select the application that you want to assign to the button To restore all the buttons to their factory settings tap Default 4 Tap Done 267 Chapter 16 Setting Preferences for Your Handheld Pen Preferences The Buttons Preferences screen enables you to change the assignment of the full screen pen stroke By default the full screen pen stroke activates Graffiti 2 Help Drag to top of screen To change the Pen Preferences 1 From the Personal Preferences list select Buttons 2 Tap More Select a feature you can access by dragging your stylus from the graffiti 2 writing area to the top of the screen v Graffiti 2 Help tla 3 Tap the pick list and then select one of the following settings for the full screen pen stroke Brightness Opens the brightness control dialog box Keyboard Opens the onscreen keyboard for entering text characters Graffiti2 Help Opens a series of screens that show the Graffiti 2 cha
228. orate e mail account enter that e mail address Sam Yahoo Outgoing Mail Options Your Name for display only Sam Yahoo Reply To Address Cif different than current account O BCC acopy of outgoing msgs to 2 Tap Next 138 Setting up and managing e mail accounts Adding a signature If you want you can add a signature to each e mail message you send For example you can enter your name and telephone number so that they appear on each message you send To add a personal signature 1 Tap the Attach Signature to messages check box and then enter the text of the signature This signature is attached to all your outgoing e mail Sam Yahoo Outgoing Mail Options I Attach signature to messages Sam Yahoo Marketing Director 555 555 5559 Signature lines appear only if check box is selected 2 Tap Next Setting advanced outgoing mail options You can set additional outgoing mail options To set advanced outgoing mail options 1 Optional Select either of the following Port Number The default is 25 the port number most SMTP servers use If you are not sure about the correct port number check with your mail server administrator Authentication Select the My server requires authentication ESMTP check box if the outgoing server SMTP requires authentication Check with your system administrator before selecting this option See Adding ESMTP to an account later in this chapter for infor
229. ort the read or unread message feature the message is in bold or regular typeface for POP accounts on the handheld but you can t connect with the server to change the message state Read messages appear in plain text unread messages appear in bold text Setting preferences for getting and deleting e mail VersaMail Preferences determine how the VersaMail application gets sends and deletes e mail To set e mail preferences 1 Tap the Menu icon tap Options and then tap Preferences Preferences i General Advanced System Get v Subjects Only Ask Every Time amp Confirm Deletions O Delete Msgs on Server I Download Attachments Receive Format HTML 2 Select preferences Get Enables you to retrieve the subject only or the entire message 194 Getting sending and managing e mail Ask Every Time Confirm Deletions Delete Msgs on Server Download Attachments Receive Format Signature Displays a dialog box for choosing subjects only or entire messages each time you retrieve e mail If this is deselected messages are retrieved according to the option you select in the Get pick list Displays a confirmation dialog box before deleting e mail If this is selected it automatically deletes messages on the server that you have deleted on your handheld If this is not selected you will be asked each time you delete messages on your handheld whether you want to also delete them on the se
230. os archive mpa Archive formats can be used only with Palm Desktop software Use the archive file formats to share information with other people who use a Palm OS handheld or to create a copy of your important Palm Desktop information To import data from a Windows computer 1 2 3 Open Palm Desktop software Click the application into which you want to import data Optional If you are importing records that contain a field with category names do the following Select All in the Category box Be sure that the same categories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category From the File menu select Import Select the file you want to import Click Open If you are importing a vCal iCal or vCard file skip to step 10 You do not have to specify which fields correspond to the imported data 28 Importing data 7 To import data into the correct Palm Desktop fields drag fields in the left column so that they are opposite the corresponding imported field on the right 8 If you don t want to import a field click the check box for that field to deselect it 9 Click OK The imported data is highlighted in the application 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data
231. otSync icon in the Windows system tray lower right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar 2 From HotSync Manager menu select Custom 3 Select the appropriate username from the list 4 Select an application in the Conduit list 5 Click Change 6 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog box 7 Click OK 8 Click Done to activate your settings To customize HotSync application settings on a Mac computer 1 Double click the Palm Desktop icon in the Palm folder 2 From the HotSync menu select Conduit Settings 3 From the User pop up menu select the appropriate username 4 Select an application in the Conduit list 5 Click Conduit Settings 225 Chapter 15 Performing HotSync Operations 6 7 8 For each application click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSyn
232. otSync operation VersaMail Configuration For User Joe Sadusky x File Help Joe Sadusky x ije SIES VersaMail H Business E Sam Yahoo HotSync Action For YersaMail E Sam IMAP H Sam Sync oe Synchronize Active Accounts E Speakeasy P Attachment Conversion ae C Do Nothing M Set Selection As Default IV Enable Informational Logging Current HotSync Configuration For YersaMail Permanent Synchronization Preference Synchronize Active Accounts Temporary Synchronization Preference Synchronize Active Accounts Occurs on next HotSync only Available Accounts 6 Configured Accounts 3 Active Accounts 1 6 Optional Select Set Selection As Default to apply the options you selected to all subsequent HotSync operations Otherwise the settings apply to the next HotSync operation only 7 Click OK 8 Perform a HotSync operation 208 Synchronizing e mail between the handheld and the desktop Synchronizing multiple accounts You can synchronize more than one account during the same HotSync operation NOTE If you want to synchronize both a Microsoft Outlook and a Microsoft Outlook Express account you must have Microsoft Outlook set as the default e mail client on the desktop The maximum number of accounts you can synchronize are as follows a 1SMAPI account for example an account set up using Outlook Express or Eudora a 1 Extended MAPI account for example an account set up using Outlook
233. ou install on your handheld reside in RAM and you can delete them at any time You can also install other files that are associated with an application on your handheld such as photos or audio files Files that are not associated with an application on your handheld may not be installed during a HotSync operation Both applications and files are easy to install during a HotSync operation You can install the following types of files m Palm OS file types including PRC and PDB a Image files including BMP and JPEG NOTE You must use the Palm Photos application on your desktop to send image files to your handheld s ROM m MP3 and RealAudio audio files requires the audio application from the CD ROM and audio files must reside on and can only be installed to an expansion card which is sold separately a Microsoft Office files such as Word Excel and PowerPoint documents NOTE You must use the DataViz Docs To Go application on your desktop to send Microsoft Office files to your handheld s ROM m Kinoma video files requires the Kinoma application from the CD ROM NOTE You may need to download software from the Internet while installing some applications from the CD ROM 51 Chapter 4 Working with Applications There are a variety of third party applications available for your handheld To learn more about these applications go to www palm com NOTE Palm works with developers of third party add on applications to
234. our service 3 Tap Done Adding detailed information to a network service profile If you are using one of the predefined network service profiles you probably need to enter only your username password and telephone number If you are creating anew network service profile you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add more information to a selected network service profile To add connection details 1 From the Communications Preferences list select Network 2 Tap Details Details Connection type PPP Idle timeout w 1 Minute Query DNS amp IP Address f Automatic Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial in server when you switch out of a TCP IP application To set the Idle timeout 1 Tap the Idle timeout pick list and then select one of the following options 1 minute Waits one minute for you to open another application before it drops the connection 2 minutes Waits two minutes 3 minutes Waits three minutes Never Keeps your PPP or Serial Line Internet Protocol SLIP connection until you turn off your handheld or until it times out 2 Tap OK 261 Chapter 16 Setting Preferences for Your Handheld Defining primary and secondary DNS The domain name system DNS is a mechanism in the Internet for translating the names of host computers
235. our handheld screen to get things done on your handheld The first time you start your handheld the setup instructions appear on the screen These instructions include a calibration screen Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen the handheld can detect exactly which task you want to perform IMPORTANT Always use the point of the stylus for tapping or for making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen as this will scratch the screen 11 Chapter 2 Exploring Your Handheld With your handheld turned on you can tap the handheld screen to perform many operations such as the following m Open applications m Select menu commands m Initiate a Find operation to search through applications installed on your handheld for specific text Find operations do not search through applications on expansion cards m Select options in dialog boxes m Open the onscreen keyboards Just as you can drag the mouse to select text or move objects on your computer you can drag the stylus to select text You can also use the stylus to drag the slider of any scroll bar Elements of the handheld interface This section describes the common elements in the handheld interface CEZIL Edit Options H Menu bar Michelle Baker to repo
236. ox Leave the check box selected if you want to receive notifications of both successful and failed auto get mail and automatic send retries Tap OK You can follow these procedure steps to change the notification sound or to turn the sound on or off at any time 151 Chapter 13 Using Palm VersaMail Personal E mail Software Making your handheld buzz or blink when you get new e mail In addition to setting a notification sound you can also choose to have your handheld s indicator light blink or to have your handheld vibrate when you receive new e mail You select how your handheld notifies you of new e mail in your handheld s General preferences To make your handheld buzz or blink when you get new e mail 1 Tap the Home icon O 2 Tap the Prefs icon amp 3 From the General Preferences list tap Sounds amp Alerts ERRA General T Date amp Time Digitizer gt Formats Graffiti 2 s Keylock Power Security Writing Area Communication Connection e Network Personal i Buttons e Color Theme H 4 Do any of the following To change the volume of the Alarm Sound tap the Alarm Sound pick list and then select Low Medium High or Off To change whether or not the handheld indicator light blinks when you receive new e mail tap the Alarm LED pick list and then select On or Off To change whether or not the handheld vibrates when you receive new e mail tap the Alarm Vib
237. p screen displays different options depending on whether your mail service uses POP or IMAP 135 Chapter 13 Using Palm VersaMail Personal E mail Software To set mail retrieval server options for a POP or IMAP account 1 Optional Select any of the following Get unread mail Delete messages on server Leave mail on server POP account only Port Number Use Secure Connection NOTE The POP protocol does not support retrieval of unread mail only from the server If you have a POP e mail account the VersaMail application downloads all messages from the server regardless of whether you have read them for example on your desktop or on the web and regardless of whether this check box is selected For IMAP accounts select Get unread mail ONLY to download only unread mail to your handheld If you don t choose this option and you tap Get amp Send all of your e mail messages on your provider s mail server are downloaded to your Inbox including messages you have already read To get all mail including mail you have already read and not just unread mail deselect Get unread mail ONLY To delete messages on your provider s mail server when they are deleted in the VersaMail application select the Delete messages on the server when they are deleted in VersaMail check box To get e mail on your handheld but also leave it on the server so you can view it later on your desktop select the Leave mail on serv
238. peat icon amp appears next to the task in the Tasks list 123 Chapter 12 Using Tasks To schedule a task that repeats at fixed intervals after a prior instance of the task is completed 1 2 3 Select the task Tap Details Tap the Repeat pick list Select Other to open the Change Repeat dialog box Change Repeat i None Day ESRI Month Year After Completed Every 1 Week s Endon w Thu5 25 06 1 week after prior task is complete Tap Day Week Month or Year to set how often the task repeats Tap After Completed On the Every line enter a number that corresponds to how often you want the task to repeat For example if you select Day and enter 2 the task repeats every other day after the prior instance of the task is completed To specify an end date tap the End on pick list and then tap Choose Date Use the date picker to select an end date 9 Tap OK After you schedule a repeating task the Repeat icon h appears next to the task in the Tasks list Display options You can choose what tasks you want to view and how the tasks are sorted by choosing a display filter and setting Tasks Preferences Using the display filters You can choose to view alternate views of your task list by using the filtering option buttons The three main options include All Date and Category IMPORTANT The sort order and types of tasks displayed such as showing completed or due tasks is se
239. pen If you have many applications installed on your handheld press Down on the navigator to see all your applications Opening expansion card applications When an expansion card is properly seated in the expansion card slot your handheld responds based on the contents of the card and the application that is active when you insert the card In some cases the application on the card opens automatically upon insertion or if you insert a card containing data from the current application the application displays the data on the card In other cases the Home screen switches to the card and displays its contents and the pick list in the upper right corner of the screen displays the name of the card Switching between applications When working with any application tap the Home icon or press an application button on your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when you return to that application When you use an expansion card your handheld creates and displays a new category that matches the name of the expansion card You can easily switch between applications installed on your handheld and on the expansion card 32 Categorizing applications To switch to an expansion card 1 Tap the pick list in the upper right corner TIP When the highlight on the Home screen is not active you can also press and hold Select on the navigator to
240. peration See Installing files and add on applications later in this chapter for details NOTE If you view your applications on the card using a Card Reader on your computer the actual file names may differ from those displayed in the Home screen To copy an application from an expansion card 1 2 3 N oo A Tap the Home icon Tap the Menu icon Select Copy on the App menu CopyFrom v BMy Card To Handheld 13 9M Free 6K CaveRibbon Cloak MineHunt Puzzle ScreenShot SubHunt Tap the Copy From pick list and select the card name Tap the Copy To pick list and select Handheld Tap the application you want to copy Tap Copy and then tap Done You can also beam applications from expansion cards to your handheld See Beaming data in Chapter 3 for details 35 Chapter 4 Working with Applications Selecting copy settings When using the copy feature you can set how applications are sorted and listed as well as whether to copy only the application or both the application and its data files Using menus To select copy settings 1 2 3 Tap the Home icon Tap the Menu icon Select Copy on the App menu Tap Settings Settings Options i Sort By ow Hame O Copy Applications Only Tap the Sort By pick list and then select Name or Size Tap the Copy Application Only check box to select it if you want to copy only the application files Leave it deselected if
241. performing another HotSync operation If the files still remain in the list they are not associated with an application on your handheld and cannot be installed Expansion cards may also hold files that are not Palm application files To use the command buttons in the Palm Quick Install window 1 Copy or download the application s or file s you want to install onto your computer 2 Double click the Palm Quick Install icon on the Windows desktop QMuaiMail pre 483 79 KB Pain Application Palm Reader pre 220 67 KB Pain Application BPhotoCapture pre 44 32KB Palm Application BPhotos pee 200 83KB Palm Application Plhetictionwitersqu 382KB Palm Database zj PBbabypics JPG 60 28KB JPG Fie OF BB_Cruisin Tunes 258MB MP3 Format Sound FBRose006 po 282 30KB JPG File 625 78KB JPG File BP surfing 22 Place 222MB MP3Foimat Sound Add button 3 In the User drop down list select the name that corresponds to your handheld 4 Click Add TIP To install a folder open the File menu and select Add Folder 5 Select the application s or file s that you want to install If you do not see the application s or file s in the default folder navigate to the folder that contains the application s or file s that you want to install 54 Installing and removing applications 6 7 Click OK If you need to change the destination of the application you are installing drag the files to mov
242. pplications for icons that indicate messages awaiting the next automatic send retry as well as messages in the locked and error state Outbox icons in the VersaMail applications The icons to the left of a message in the Outbox indicate the message s status Message is waiting either to be manually sent or to be sent during the M next send retry You can edit move or delete a message in this state Send retry is currently in process you cannot edit move or delete a a message in this state Third automatic send retry has failed You must manually send a A message in this state by tapping Get amp Send Completing drafts If you are composing an e mail message and you exit the VersaMail application before tapping Outbox Send or Cancel the e mail automatically moves to the Drafts folder To finish editing the e mail tap the folders pick list and then select Drafts Select the e mail you want to complete or edit and then tap Edit You can also delete the e mail in the Drafts folder 174 Getting sending and managing e mail Attaching a personal signature You can include a personal signature such as your name e mail address and telephone number with each e mail you send To create a personal signature 1 Tap the Menu icon tap Options and then tap Preferences 2 Tap Signature Preferences i General Advanced System Get v Subjects Only Ask Every Time amp Confirm Deletions O Delete Msg
243. press and hold the power button for two seconds The system sounds to confirm that Keylock is activated Power Preferences The Power Preferences screen enables you to set power consumption options Preferences Power Auto off after v 2 minutes On while Charging v Off Beam Receive v On Auto off after Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish reviewing the information on a screen you can increase the time setting of the automatic shutoff feature To set the Auto off after interval 1 From the General Preferences list select Power 2 Tap the Auto off after pick list 3 Select the setting you want to use for the automatic shutoff feature 30 seconds 1 minute 2 minutes or 3 minutes 4 Tap Done On while charging You can choose to leave your handheld on when it is charging so that you can continue to view your data By default your handheld remains on when it is charging that is connected to a power source using the power adapter cable 243 Chapter 16 Setting Preferences for Your Handheld To change the charging setting 1 From the General Preferences list select Power 2 Tap the On while charging pick list 3 Select Off to turn off your handheld when it is charging 4 T
244. r click HotSync Manager and then one of my applications did not select Custom Check that the correct conduit is active ES m Ona Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Settings Select your username from the User pop up menu and check that the correct conduit is active 285 Appendix B Frequently Asked Questions Iam using Outlook as my personal information manager PIM but I cannot do a HotSync operation I cannot launch HotSync Manager I tried to do a local HotSync operation but it did not complete successfully Try each of these in turn Click HotSync Manager and then select Custom Check that the correct conduit is active Check that the correct conduit is installed Reinstall HotSync Manager and make sure that the correct conduit is selected Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook Make a backup copy of your Palm Desktop data and then reinstall Palm Desktop software Try each of these in turn Check the connection between the HotSync cable and the USB port on your computer Make sure the username you selected in Palm Desktop software matches the username assigned to your handheld Make sure the date on your computer matches the date on your handheld Read the HotSync Log for the user account for which you are performing a HotSync operation On a Windows computer try each step in tur
245. r information on setting up and beaming business card information Making connections from Contacts You can use the contacts in your Contacts list to launch applications that perform tasks such as dialing a phone number or creating an e mail or SMS message Some of the applications you can launch are included on the CD ROM that comes with your handheld and others may be available from third party developers and are sold separately Most of these applications require a GSM mobile phone sold separately that is compatible with your handheld 86 Making connections from Contacts Quick Connect If you have a compatible GSM mobile phone sold separately and you install the Telephony SMS applications from the CD ROM you can use Quick Connect to select a contact and initiate a related task with one hand using the navigator You can also configure which application opens when you choose a specific Contacts record field and whether to add a prefix to all phone numbers To use Quick Connect from a contact 1 2 Open the contact to which you want to connect Press Right on the navigator to open the Quick Connect dialog box TIP You can also tap the Quick Connect icon in the title bar of the Contacts record G Unfiled Quick Connect Arthur Manzi Arthur Manzi Work 415 555 7775 Work 415 555 7775 Select the method you want to use to connect Quick Connect initiates the related task For example if
246. r information is wrong an error is reported in the HotSync log file However if the incoming server IMAP is correct the Inbox is synchronized if the option to synchronize the Inbox is selected If the outgoing server SMTP is correct the Outbox is synchronized send e mail if you selected the option to synchronize the Outbox If neither is correct then nothing happens If you want to synchronize e mail for an account that requires ESMTP authentication for example Yahoo accounts require ESMTP authentication you must select the option to use ESMTP on your handheld See Adding ESMTP to an account earlier in this chapter for details The conduit does not support SSL for accounts set up as direct POP Select Microsoft Exchange 5 0 or later as a choice for the Mail Client option if your e mail application is compatible with extended MAPI If your e mail application is compatible with SMAPIL select Microsoft Outlook Express as a choice for the Mail Client option 202 Synchronizing e mail between the handheld and the desktop NOTE A profile contains configuration information such as the location of incoming e mail your personal contacts list and other information services that you can use The profile may be MS Exchange Settings your name or something different For more information on profiles see your e mail application s documentation Under the account name click Advanced Sync Options 6 VersaMail C
247. r new ones that have never been synchronized or handhelds that have had their usernames and data removed by a hard reset To create a user profile on a Windows computer 1 Open Palm Desktop software 2 From the Tools menu select Users 3 Click Profiles 4 Click New Select a profile OK New Delete 5 Enter a unique name for the profile and then click OK Enter a new profile name Cancel 6 Repeat steps 3 through 5 for each profile that you want to create and then click OK to return to Palm Desktop software 7 Select the profile from the User list and then create the data for the profile such as a company phone list GD User Tech Support profile x 5 e ech Support profile n 2 8 Edit Users 234 Creating a user profile To create a user profile on a Mac computer 1 2 3 Open Palm Desktop software From the User pop up menu select Edit Users Click New Profile E E SE SSS 33 a 3 Shown with amp dkajiyama user Mac OS X amp PalmUser user Enter a unique name for the profile and then click OK Enter name for new profile Shown with game E Mac OS X Cancel Close the Users window From the User pop up menu select the new profile Create the data for the profile such as a company phone list From the HotSync menu select Conduit Settings Select the conduit settings for the profile For det
248. racter set Turn Off amp Lock Turns off and locks the handheld You must assign a password to lock the handheld When it is locked you need to enter the password to use your handheld Beam Data Beams the current record to another device with an IR port 4 Tap OK and then tap Done 268 Setting Personal Preferences Color Theme Preferences The Color Theme Preferences screen enables you to select a different set of pre defined colors for your handheld screen To select a color theme 1 From the Personal Preferences list select Color Theme Preferences Color Theme Select a Color Theme 2 Select a theme The new colors immediately appear on the screen You can scroll through the various color selections until you find the one you want to use 3 Tap Done Owner Preferences The Owner Preferences screen enables you to update the name company name phone number or any other information that you want to associate with your handheld This information could help someone contact you if you ever lose your handheld and there is sufficient battery power to turn it on By default the Owner Preferences screen contains the information that you supplied when you installed the Palm Desktop software and set up your handheld If you use the Security Preferences screen to turn off and lock your handheld with a password information that you entered in the Owner Preferences screen appears the next time you turn on
249. rate pick list and then select On or Off Preferences Sounds amp Alerts Custom sient All Off System Sound v High Game Sound v High Alarm Sound High Alarm LED On Alarm Vibrate v Off 5 Tap Done Viewing and using the Reminders screen Your handheld displays a Reminders screen that shows summary information about new e mail messages and alerts from other applications such as alerts to remind you of Calendar appointments 152 Getting sending and managing e mail To view the Reminders screen m Tap the blinking asterisk fig in the upper left corner of any screen Tap the check box to 3 53pm Reminders Tap the text to open remove a single O EE IMAP mail account the account Inbox or reminder from the You have 18 new messages 3 S list O E Yahoo mail account view a detailed error You have 27 new messages message The mail icon tells you that this reminder is for an e mail message If you set up a scheduled auto get mail and you receive new e mail messages they are downloaded into the Inbox As you work with e mail messages in the Inbox the Reminders screen doesn t display a reminder for any new messages that arrive because the messages are already displayed in the Inbox NOTE A broken envelope icon tx appears next to a notification when an auto get mail fails To respond to the reminders do one of the following m Tap the check box to clear a reminder from the list m Tap the re
250. rea not on the display part of the screen If you want to write on the display part of the screen you must turn on and activate Writing Area Preferences See To use the full screen writing area in Chapter 3 a Write Graffiti 2 strokes for lowercase letters in the left side strokes for capital letters in the middle and strokes for numbers in the right side of the input area m Make sure that Graffiti 2 is not in shift mode See Using these accent strokes you can write the following accented letters in Chapter 3 m Run the Graffiti 2 tutorial application on your handheld for tips on increasing your accuracy when you write Graffiti 2 characters 283 Appendix B Frequently Asked Questions Application problems Problem I tapped the Today button but it does not show the correct date I know I entered some records but they do not appear in the application I m having problems listing memos or notes the way I want to see them I created an event in Calendar but it doesn t appear in the Week View My vCard or vCal e mail attachment isn t forwarding correctly Solution Your handheld is not set to the current date Make sure the Set Date box on the Date and Time Preferences screen displays the current date See Date amp Time Preferences in Chapter 16 for more information Try each of these in turn m Check the Categories pick list upper right corner Select All to display al
251. ress as a choice for the Mail Client option Although Netscape uses SMAPI Netscape is not supported Optional If prompted enter profile and password information for the client you selected IMPORTANT You must select the synchronize check box and select a mail client in order to synchronize the account between your desktop and your handheld Mail client Action Microsoft Select a MAPI profile to access the mail server The conduit Exchange 5 0 or displays any existing MAPI profiles in the list Enter your later password for Exchange Microsoft Select the MAPI profile to access the mail server The conduit Outlook 97 or checks for any existing MAPI profiles and displays them in the later list Enter your password for Outlook To synchronize Microsoft Outlook 97 98 2000 XP with a VersaMail e mail account you must set Microsoft Outlook as the default e mail handler You must check your username and password To configure Microsoft Outlook 1 In the Control Panel click Internet Options 2 For Windows XP click Network and Internet Connections and then click Internet Options 3 Click the Programs tab 4 Select Microsoft Outlook as the default e mail program 5 Click OK NOTE Make sure your username and password are set up correctly within Microsoft Outlook 199 Chapter 13 Using Palm VersaMail Personal E mail Software Mail client Action Microsoft If you select Microsoft Outlook Express enter t
252. rner Select Edit Albums Select the album you want to rename Tap Rename and then enter the new name Tap OK and then tap Done To delete an album 1 2 3 Tap the Album pick list in the upper right corner Select Edit Albums Select the album you want to delete and then tap Delete When the confirmation dialog box appears tap Delete Tap Done 115 Chapter 11 Using Palm Photos Beaming photos The Beam command enables you to beam photos to other devices that are enabled with infrared IR technology The receiving device must have an application that can display photos For instructions on beaming a single photo see Beaming data in Chapter 3 Follow the steps below to beam multiple photos To beam photos 1 Tap the Menu icon O 2 Select Photo and then select Beam Tap to select photos Dd a cal ag Searching Tap Beam 3 Tap the photos you want to beam A plus sign appears next to the photos you select 4 Tap Beam 5 Point the IR port on your handheld at the IR port on the receiving device See Sending data in Chapter 3 for additional information on beaming data Deleting photos If you no longer want a photo on your handheld or expansion card you can delete the photo 116 Working with photos on your computer To delete photos 1 Tap the Menu icon O 2 Select Photo and then select Delete Delete Tap to select photos m g ES De
253. roll up and down Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight at the beginning of the date of the event Sets the tone of the alarm Defines how many times the alarm will occur after the initial occurrence The choices are Once Twice 3 Times 5 Times and 10 Times Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes 75 Chapter 5 Using Calendar 76 Using Card Info D Card Info enables you to review general information about an expansion card Reviewing Card information You can view the card name type available storage space and a summary of its contents To review Card information 1 Tap the Home icon 9 2 Tap the Card Info icon 3 Review Card name Type and Size 4 Review card contents summarized by directory CEA o o oo O Card v D My Card Type MultiMedia Card Size 3MBFreeof 3MB Application Directory 3 Applications 105 KB Renaming a card Review card information Review summarized card contents The expansion card name appears in the Category pick list and in other lists that enable you to choose where to store information on your handheld You can assign a name to each expansion card that indicates its contents To rename a card 1 Tap the Home icon 9 2 Tap the Card Info icon 3 Tap the Menu icon
254. rom the Personal Preferences list select Shortcuts 2 Select the ShortCut you want to delete 3 Tap Delete tap Yes and then tap Done 272 Maintaining Your Handheld This chapter provides information on the following Caring for your handheld Prolonging battery life Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble free service Observe the following general tips when using your handheld Take care not to scratch the screen of your handheld Keep the screen clean When working with your handheld use the supplied stylus or a plastic tipped pen intended for use with a touch sensitive screen Never use an actual pen or pencil or other sharp object on the surface of the handheld screen Your handheld is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it you may damage it Protect your handheld from temperature extremes For example do not leave your handheld on the dashboard of a car on a hot day or on a day when temperatures are below freezing and keep it away from heaters and other heat sources Do not
255. ropriate places or by not using the printer s built in fonts if allowed Using Expense menus Options menu Expense menu commands that are not explained elsewhere in this book are described here See Using menus in Chapter 4 for information about selecting menu commands Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options Preferences Li Use automatic fill when entering data Default Currency w Use automatic fill Enables you to select an expense type by writing the first letter of an expense type in the input area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE About Expense Shows version information for Expense 97 Chapter 8 Using Expense 98 Using Memos amp Memos provides you with a place to take notes that are not associated with records in Calendar Contacts or Tasks The number of memos you can store depends only on the memory available on your handheld NOTE Certain tasks are common among several handheld applications For more information see Chapter 4 Working with Applications To open Memos 1 Tap the Home icon 9 2 Select the Memos icon amp Creating memos This section describes how to create a memo Each memo you create can be up to approximately 32KB in size
256. rrently displayed in Calendar Contacts Tasks Note Pad or Memos m All selected photos in the currently displayed album in Palm Photos A special Contacts record that you designate as your business card containing information you want to exchange with business contacts m An application installed in RAM memory m An application installed on an expansion card that is seated in the card slot TIP You can also perform HotSync operations using the IR port See Conducting infrared HotSync operations in Chapter 15 for more details To select a business card 1 Create or open a Contacts record that contains the information you want on your business card 2 Tap the Menu icon 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam NOTE The procedure for beaming photos and albums is slightly different from the procedure for beaming other records and categories See Chapter 11 for details 2 Tap the Menu icon O 25 Chapter 3 Entering Data on Your Handheld Tap one of the following from the Record menu The Beam command for an individual record In Contacts only Beam Business Card In Note Pad only If you are beaming to someone using Note Pad version 2 0 or earlier tap Compatibility and then tap Beam Beam Category TIP You can also press and hold the Con
257. rsion information for Palm Photos 118 Using Tasks A Tasks is a convenient place to create reminders and prioritize the things you need to do You can assign a priority level and due date to each task and sort your tasks by due date priority level or category NOTE Certain tasks are common among several handheld applications For more information see Chapter 4 Working with Applications To open Tasks m Press the Tasks application button on the front panel of your handheld Tasks opens to display the list of all your records ABC 123 Tasks button TIP Press the Tasks application button repeatedly to cycle through the Tasks list filters 119 Chapter 12 Using Tasks Creating tasks A task is a reminder of an item that you must complete To create a task 1 Tap New eA EE category O 1 Get football tickets 5711 O 1 Buy birthday present 5711 1 O 2 Oil change 5711 D 2 Call painter 5717 New task Tap New Enter the text of the task The text can be longer than one line Tap anywhere onscreen to deselect the task TIP If no task is currently selected write in the Graffiti 2 input area to automatically create a new item Setting priority You can use the priority setting for items to arrange the tasks according to importance or urgency The default setting for Tasks is to arrange items by due da
258. rt on expanding markets in Dallas Fort Worth area l O Icons Menu bar Use the menu bar to access a set of application specific commands Not all applications have a menu bar Icons Tap the icons to open applications menus and a favorite application and to find text anywhere in your data 9 See Opening applications Using menus and Finding information in Chapter 4 and Buttons Preferences in Chapter 16 for more information about using these icons Brightness control Tap the Brightness icon to open the Adjust Brightness dialog box See Adjusting brightness earlier in this chapter for instructions on adjusting the brightness 12 Tapping and typing Clock ABC 123 Previous next arrows a 4 1of2 gt Unfiled 5 11 Meeting minutes Micki to study new proposals Candy to e mail team with new guidelines Tap the Clock icon to display the current time and date The display closes automatically after two seconds With the cursor in an input field tap ABC to activate the alphabetic keyboard With the cursor in an input field tap 123 to activate the numeric keyboard Preferences Service Untitled User Name vi zi i Entry box Pick list Bic Connection Custom Phone F m Scroll bar Command button Check box Command buttons Previous next arrows Pick list Scroll bar Tap a check box to select or desele
259. rting 36 Tasks 119 VersaMail 127 version of 294 World Clock 211 See also Add on applications Archive files importing data from 28 for main applications 28 saving deleted records 40 saving purged records 41 Attaching a signature to messages 139 Attachments attaching files from an expansion card 187 attaching files from applications 186 downloading 195 icon for 155 saving to expansion card 185 sending 171 Audio files 51 55 Auto get mail 148 notification options 151 notifications 150 Reminders screen 152 resource issues 155 scheduling 148 VPN connections 132 Automatic fill in Expense 97 297 Index Automatic sending of messages See Send re try Auto off delay 243 B Background sending of messages See Send retry Backlight 268 Battery charging 2 conserving power 243 disposal 296 gauge 31 life and use 274 recycling 274 warning 296 Bcc field 168 See also Blind copies Beaming information 25 location of IR port 9 pen stroke to activate 268 problems with 289 See also Infrared Beep for new mail 150 Blind copies 138 139 169 Blinking asterisk 152 Brightness control 10 12 Broken envelope icon 153 173 Business card for beaming 25 Buttons preferences 267 pen 268 C Calendar adding Contacts data to records 46 Agenda View display options 62 alarm 67 archive files dba 28 categories 69 categorizing records 41 category colors 70 changing event time 69 changing ev
260. rver Because mailboxes on the server usually have size restrictions we recommend periodically deleting messages on the server Causes files attached to e mail to be automatically downloaded to your handheld Attachments that exceed the maximum message size cannot be downloaded See Working with attachments earlier in this chapter for more information Enables you to retrieve messages in HTML format or in plain text format If you choose HTML any messages sent to you in HTML format will be displayed with basic HTML formatting intact Other messages will be displayed as plain text If you choose Plain Text all messages will be displayed as plain text regardless of the format in which they were sent Default setting is HTML See Working with URLs earlier in this chapter for more information on receiving e mail in HTML format Enables you to attach a default signature to all your outgoing messages See Attaching a personal signature earlier in this chapter for more information Adding or updating a Contacts record directly from a message You can add or update an e mail address in Contacts directly from the body of a received e mail message To add a new Contacts record 1 On the Message screen tap the Menu icon tap Options and then tap Add to Contacts A dialog box appears with the From address displayed If a Display Name exists for this Contacts record the Last name and First name fields show the
261. s Receiving alerts from Palm Desktop software You can set an option to receive Calendar event alerts from Palm Desktop software The feature is disabled by default so you must enable it within Palm Desktop software To enable an event alert from Palm Desktop software 1 Double click the Palm Desktop icon 2 From the Tools menu select Options and then select Alarms 3 Set Alarm Configuration options either Always Available or Available only when the Palm Desktop is running 4 Optional To hear an alert sound as well as receive an alert message select the check box Play audible notification with alarm dialog box 5 Click OK 50 Installing and removing applications Hiding or masking private records You can use the Security Preferences to set a password and select whether to mask your private records or hide them completely See Security Preferences in Chapter 16 for details Installing and removing applications This section explains how to install and remove applications and other files on your handheld or on an expansion card and how to remove Palm Desktop software from your computer Installing files and add on applications Your handheld comes with many applications installed and ready to use During a HotSync operation you can also install additional applications such as games and other software on your handheld or on a card that is seated in the expansion card slot Applications or games that y
262. s keyboards 2 The Keyboard command z Using the navigator When you work with most applications the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries You can use the navigator to perform tasks without the stylus using one hand Look for the navigator icon to find navigator tips throughout this guide See Chapter 4 and Chapter 7 for additional information about using the navigator with Contacts and Chapter 5 for additional information on using the navigator with Calendar Press center of navigator for Select functions Press outer ring of navigator for Up Down Left and Right functions 14 Additional software To navigate in list screens do any of the following m Press Up or Down on the navigator to scroll an entire screen of records m Press and hold Up or Down on the navigator to accelerate the scrolling m Press Select on the navigator to insert the selection highlight When the selection highlight is present you can do the following Press Up or Down on the navigator to scroll to the previous or next record Press Select again to view the selected record Press Left on the navigator to remove the selection highlight To navigate in record screens 1 Press Up or Down on the navigator to scroll within the current record 2 Press Right or Left on the navigator to scroll to
263. s Tap Hide If a password is Hide Private Records Private assigned you must enter it to show Records private records 3 Tap OK to confirm that you want to hide private records 4 Tap Done 249 Chapter 16 Setting Preferences for Your Handheld To mask all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and then select Mask Private Records Preferences Mask Records i Password D Records marked Private in the details dialog will be masked Curre chow Private Records Tap Mask If a password is DES Private assigned you must Auto Hide Private Records Records enter it te show iA s private records 3 Tap OK to confirm that you want to mask private records 4 Tap Done To display all private records 1 From the General Preferences list select Security 2 Tap the Current Privacy pick list and then select Show Private Records If you do not have a password hidden and masked records become visible If you have a password the Show Private Records dialog box appears Enter your password and then tap OK Preferences bee Tap Show Show Private Records Curre Pees Private Enter your password to v Mask Private Records Records show aetna 4 records Hide Private Records Aut 3 Tap Done To unmask individual records 1 Select a masked record If you do not have a password a masked record becomes visible If
264. s event 6 00 e Bar indicates later event 70 Working in Month View 3 Tap an event to show a description of the event 10 00 am 11 00 am Fri5 12 06 Meeting with Donna Harbor Business 8 00 10 00 oO ea 12 00 2 00 4 00 6 00 Week View button Event details _ Tap to show event details Tap twice to view the event in Day View Keep the following points in mind m Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event Press Right and Left on the navigator to scroll to the next or previous week m Press Select on the navigator to insert a highlight and then press Right and Left to select a day within the selected week To go to Day View for that day press Select on the navigator again oe The Week View shows the time span defined by the Start Time and End Time in the Calendar Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event or press Up and Down on the navigator to scroll to earlier and later time slots within the selected week 2 Working in Month View The Month View screen shows which days have events scheduled Previous next month 2006 q May gt Ss MT WT F S 1 2 3 4 5 6 7 8 9 11011512 13 1415 16 17 18 19 20 Diamond below date ind
265. s how loud the alarm sounds The choices are Low Medium and High Shows version information for World Clock 218 Performing HotSyne Operations HotSync technology enables you to synchronize data between a Palm OS handheld and Palm Desktop software or another personal information manager PIM such as Microsoft Outlook as well as to install add on applications Conducting HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by attaching your handheld to the cable turning your handheld on and tapping the Star icon Performing a HotSync operation Windows computers When you set up your handheld for the first time you perform an initial HotSync operation See Step 5 Perform a HotSync operation in Chapter 1 for details As part of this initial HotSync operation you need to enter user information on Palm Desktop software After you enter this information and synchronize with your handheld HotSync Manager recognizes your handheld and doesn t ask for this information again NOTE Before you perform an initial HotSync operation you must install Palm Desktop software If you have not installed this software see Step 3 Install software in Chapter 1 for instructions If you are asystem administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile later in this chapter before performing the fo
266. s on Server I Download Attachments Receive Format HTML 3 Tap the Attach Signature check box to select it Signature Attach Signature Sam Yahoo Marketing Director 555 555 5555 4 Enter your signature information and then tap OK Forwarding e mail You can quickly forward e mail messages from any folder other than the Outbox folder To forward e mail 1 Tap the folders pick list and then select the folder that contains the e mail 2 Tap the e mail message to display it 175 Chapter 13 Using Palm VersaMail Personal E mail Software 3 Tap the Forward button lt 1of1 gt E From Travis Washington T lt trwashjr hotmail com gt Subj cool site check this out www futurefacing com tw Tap Forward 4 Tap the word To 5 On the Recipient List screen enter or look up the recipient address See the procedure for creating new e mail earlier in this chapter for more information on addressing messages Forward TEA B Subj fwd cool site See below from T 1 Travis Washington lt trwashjr hotmail com gt wrote gt check this out v 6 Optional Enter some text describing the forwarded message 7 Tap Send to send the message or tap Outbox to store it in the Outbox NOTE Forwarded messages are always sent as text only even if you received the original message in HTML format 176 Getting sending and managing e mail
267. s several ways to enter data on your handheld including using the onscreen keyboard using Graffiti 2 writing and beaming data between devices with infrared IR ports Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld You can also use Graffiti 2 writing when the keyboard is open which makes it easy to switch between these two methods of entering data To use the onscreen keyboard 1 2 3 Open any application such as Memos Tap any record or tap New Tap ABC to open the alphabetic keyboard or tap 123 to open the numeric keyboard O O Tap here for Tap here for alphabetic keyboard numeric keyboard 17 Chapter 3 Entering Data on Your Handheld 4 Tap the characters to enter text and numbers When a keyboard is open you can tap the abc 123 or Int l boxes to open any of the other keyboards including the international keyboard Tab faywfeTr t yJu iyo e e Backspace L willalli h le CT Caps lock taP pnnuouoaan Carriage return space cae Caps shift 8 int Tap here to display alphabetic keyboard International l l l l l lels e mtelelelel iTi leli ea l l lel lalau a le shift __space__ d Eor abe 123 123 Int l Tap here to display Tap here to dissing numeric keyboard international keyboard After you finish tap Done to close the onscreen keybo
268. scribed here See Using menus in Chapter 4 for information about selecting menu commands The Record and Options menus differ depending on whether you re displaying the Memo list or an individual memo Send Category Opens a dialog box where you can choose how you want to send all records in the selected category to another device This command appears only after you install the e mail or SMS application from the CD ROM included with your handheld and the options available depend on the software installed on your handheld Send Memo Opens a dialog box where you can choose how you want to send the selected memo to another device This command appears only after you install the e mail or SMS application from the CD ROM included with your handheld and the options available depend on the software installed on your handheld 100 Using Memos menus Options menus Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memos Shows version information for Memos 101 Chapter 9 Using Memos 102 Using Note Pad W Note Pad provides a place for you to take notes in your own handwriting You can use Note Pad to do everything you might do with a piece of paper and a pencil NOTE Certain tasks are common among several handheld applications For more information see Chapter 4 Working with Applications To open Note Pad m Press the Note Pad application butto
269. sh is selected in VersaMail Preferences a message asks if you want to delete the trash 2 Optional Tap Details to see how many messages are in the trash and whether the messages are set to be deleted on the server 3 If you want to delete messages from the handheld as well as from the server tap Both A message asks if you want to update the server now To delete the message from only the handheld now tap Handheld NOTE Many e mail providers such as Yahoo have size restrictions for mail storage If your mailbox on the server becomes full messages are returned to the senders To have the trash emptied automatically 1 Tap the Menu icon tap Options and then tap Preferences 2 Tap Advanced Preferences i General Advanced System amp Enable Smart Addressing Auto Empty Mail from Trash w Older Than 1 Week Timeout 45 secs O Auto Disconnect Disconnect on Exit Modem Wait 0 secs By default Auto Empty Mail from Trash is selected and the time interval is set at Older Than 1 Week 3 Tap the pick list and then select how often you want the e mail messages automatically emptied from the trash Immediately Older Than 1 Day 192 Getting sending and managing e mail Older Than 3 Days Older Than 1 Week Older Than 1 Month 4 Tap OK Marking messages as read or unread You can mark messages as read or unread When you tap a message to read it it is automatically
270. ssage Tap the bullet next to the message s icon Multiple Tap the bullet next to the icon of each message that you want messages to delete A group of Drag the stylus along the left of the message icons To select adjacent another group lift the stylus and select the next group of messages messages Press Right on the navigator to move to and open the Message menu Press Down on the navigator to move to the Delete option and then press Select to delete the message TIP Alternately you can tap the message icon next to a selected e mail message and then select Delete or tap the Menu icon andthen select Delete Tap OK Optional Tap Also delete message s on server if you want to delete the messages from the server now The selected messages move to the Trash folder and are deleted from your handheld when you empty the trash You can empty the trash manually or set the preference to automatically empty the trash By default the trash auto empties all deleted e mail older than one week See Emptying the trash later in this chapter for more information IMPORTANT If you delete a message on the server you cannot retrieve it and view it again later 190 Getting sending and managing e mail To delete messages before a certain date 1 Tap the Menu icon and then tap Delete Old from the Message menu 2 Tap the Folder pick list and then select the folder that contains the messages you w
271. stallation CD ROM or the Software Essentials CD ROM into my Windows computer I cannot install Palm Desktop software on my Windows computer Solution Try the following 1 From the Windows desktop click Start 2 Select Run 3 Click Browse 4 Locate your CD ROM drive and then select the Autorun file 5 Click Open 6 Click OK Try the following 1 Disable any virus scanning software on your computer 2 Close any open applications 3 Make sure your computer has at least 50 megabytes MB of disk space available 4 Delete all temporary files 5 Run ScanDisk or another disk verification tool on your computer 6 Install the latest Windows software updates to your computer 7 Ifyou are upgrading from an older Palm handheld or non Palm branded handheld remove any previous version s of Palm Desktop software using the Windows Add Remove Programs Control Panel 8 Uninstall and then reinstall Palm Desktop software 280 Software installation problems I cannot install Palm Desktop software on my Mac computer My files didn t install during a HotSync operation I can t add more files to the Palm Quick Install list Try the following 1 Disable any virus scanning software on your computer 2 Quit any open applications 3 Make sure your computer has at least 50MB of disk space available 4 Install the latest Macintosh software updates to your computer 5 If you are up
272. sword Delay Get IP Tells your handheld to wait for specific characters from the TCP IP server before executing the next command Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Transmits specific characters to the TCP IP server to which you are connecting Transmits a carriage return or line feed LF character to the TCP IP server to which you are connecting Transmits the user ID information entered in the User ID field of the Network Preferences screen Transmits the password entered in the Password field of the Network Preferences screen If you did not enter a password this command prompts you to enter one The Password command is usually followed by a Send CR command Tells your handheld to wait a specific number of seconds before executing the next command in the login script Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections 264 Setting Communication Preferences Prompt Opens a dialog box and prompts you to enter certain text for example a password or a security code End Identifies the last line in the login script 4 Repeat steps 2 and 3 until the log
273. t Speakeas 3 18 wv Inbox M out of of Joe Sad 12 10p FF Mreview c Angela 12 09p o these ar Travis 12 08p WM lunch meet Joe Sadu 12 07p e 11 4 1a ime 10 55a 11 36p e Mark Unread w 111 02p Reply 10 33p Forward i 4 54p Delete i 2 48p New 4 Tap the folders pick list and then select a destination folder Speakeas 3 18 v Inbox M out of of Joe Sad 12 10p FF Mreview c Angela 12 09p o B these ar Travis 12 08p MM lunch meet lJoe Sadu 12 07p Inbox 18 cki Hic 11 41a Outbox 10 55a Drafts 11 36p Sent 11 02p Trash 18 10 33p Edit Folders i 4 54p DM Re Bluetoo Kwong Li 2 48p New 5 Tap OK 69090 9 9 Creating and editing mail folders You can also create new folders so that you can store e mail messages by subject person or project The VersaMail application has certain existing folders such as Inbox Outbox Drafts and Trash The procedure for creating and editing folders varies slightly between POP and IMAP e mail accounts as described in the following procedure To create and edit e mail folders 1 Tap the folders pick list in the upper right corner of the screen and then tap Edit Folders 165 Chapter 13 Using Palm VersaMail Personal E mail Software 2 On the Edit Folders or Edit IMAP Folders screen select a
274. t header information is downloaded M Part or all of the message text is downloaded Q Part or all of the message text and attachment information is NS downloaded Reading e mail To read e mail tap the e mail message in the Inbox or the folder where the message is located Speakeas 3 22 v Inbox M Joe Sadusky M Angela Yee review comments S Travis Washingt these are funny M Joe Sadusky lunch meeting today M Micki Hickox lew cetMat_ Diplay out of office tomorrow FW Revised Instructions for U 12 zee m Tap to read 09p 12 08p 12 07p 11 41a 155 Chapter 13 Using Palm VersaMail Personal E mail Software Alternately you can use the navigator for one hand message viewing To read a message using the navigator 1 Press Select on the navigator to highlight the first message displayed on the screen and then press Up or Down to scroll one message at a time to the message you want to read 2 Press Select to open the message 3 After reading the message press Select to close the message If you chose to get messages by subjects only tap the More button to view the body of the e mail message plus any attachments up to the maximum message size you select If the downloaded message exceeds your maximum message size only a partial message is displayed Tap the More button to view the entire message See Getting e mail by subject or getting t
275. t in the Preferences menu For more information see Setting Tasks Preferences in the next section 124 Display options To use the display filters 1 Tap filter button 2 Tap the filter pick list and select the filter type EA a oes Tap the Personal filter button Business O 1 Buy birthday present 5711 O 1 Buy birthday phaea D 2 Oil change 57 11 O 2 Oil change Unfiled O 2 Call painter 5 17 O 2 Call painter Edit Categories Tap the filter pick list New All Displays a list of all tasks Date When Date is selected the Date filter pick list appears in the upper right corner below the title bar Select from the following date filters m Due Today Lists all tasks due today m Last 7 Days Displays a list of all tasks that were due in the 7 days including today m Next 7 Days Displays all tasks that are due in the next days m Past Due Displays all past due date incomplete tasks Category When Category is selected the Category pick list displays in the upper right corner below the title bar Select a category from the list to display all tasks within the selected category Setting Tasks Preferences The Tasks Preferences dialog box enables you to control the which tasks are displayed and how they are sorted These settings also affect task items displayed in Calendar Agenda view See Working in Agenda View in Chapter 5 You can also set alarm sounds for tasks
276. t type of browser installed on your handheld and set as the default you cannot open URLs in e mail messages You can also tap an embedded e mail address to open a new message screen with the address in the To field Depending on whether the received message is displayed in HTML or plain text format URLs and e mail addresses appear in slightly different forms as follows HTML URLs and e mail addresses appear as blue underlined text Plain text URLs appear as any text beginning with http or www You cannot view the page or file associated with a URL that does not begin with http or www in a plain text message E mail addresses appear in the form username mailservice com or other three letter extension such as net org and so on Inbox 4 20315 gt El inbox 10f27 P From AndQA1 From Joe Sadusky lt andga1 yahoo com gt Tap underlined blue maae malcom Subj HTML E i E i ubj cool site text Im AIME esmai Date Mon Nov 18 2002 11 38 am Hey Size 297 bytes Check out this new website To joe jmswordsmith com www myway com Tap text beginning with www or http or in e mail address format in FZ text e mail check out this site www futurefacing com Talk to you soon 4 Working with attachments You can easily download view and send attachments with e mail messages Downloading attachments to your handheld E mail may
277. tacts application button to instantly beam your business card to another device with an IR port When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving device For best results Palm handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between the two handhelds must be clear of obstacles The beaming distance to other devices may be different Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To beam an application 1 2 3 Tap the Home icon Tap the Menu icon Tap App and then tap Beam Tap the Beam From pick list Select either Handheld or Card Tap the application you want to transfer Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them Tap Beam When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving device Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld 26 Sending data To receive beamed information 1 Turn on your handheld 2 Point the IR port directly at the IR port of the transmitting device to open the Beam dialog box 3 Optional Tap the category pick list and select a category for the incoming i
278. te and then priority with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list To set the priority of a task 1 Tap the Priority number on the left side of the task a Tasks Mil al re i las oO 1 Get football tickets 5 11 O 1 Buy birthday present S 11 O 2 Oil change 5711 O 1 all painter 5 17 2 Select H priority 2 Select the Priority number that you want to set 1 is most important 120 Checking off a task Checking off a task You can check off a task to indicate that you ve completed it You can set options to record the date that you complete the task and you can show or hide completed items See Setting Tasks Preferences later in this chapter To check off a task m Tap the check box on the left side of the item Personal O 1 Buy birthday present 5 11 D 2 Oil change 5 11 O 2 Call painter 5717 M 3 Wash car 5 12 M 3 Water lawn 5 15 M 4 Make haircut appt 5 11 Completed task Changing task details The Tasks Details dialog box enables you to change settings for individual items To display the Tasks Details dialog box 1 Tap the text of the item whose details you want to change TIP You can also select an item with the navigator See Using the navigator O in Chapter 2 for details 2 Tap Details Task Details il Priority Category v Personal Due Date v
279. ter 4 Working with Applications To open Calendar m Press the Calendar application button on the front panel of your handheld Calendar opens to Agenda View by default Q ABC 123 le He e Calendar button TIP Press the Calendar application button repeatedly to cycle through the Agenda Day Week and Month views 61 Chapter 5 Using Calendar Working in Agenda View The Agenda View shows you your daily appointments and events Task items in one screen you can also choose to show messages from your e mail program To display the Agenda View m Tap the Agenda View button Thursday May 11 8 00 0 Walk dog 9 00 0 Dentist appt Santa Cruz 12 00 0 Lunch with Joe 2 000 Meet with sal tomorrow Swim 8 00 Walk dog O 1 Get football tickets Due Today 3 Past Due 0 Agenda View button Setting Agenda View display options You can customize the Agenda View appearance using the Display Options dialog box To set the start and stop times for the calendar screens see Option menu Preferences later in this chapter Tap an appointment to go to event in Day View If there is space on the screen the next event on your Calendar displays Tap a task to go to item in Tasks Status of Task items Default View Choose from the pick list the view that displays when you open Calendar Show Due Tasks Displays tas
280. ter a password each time you log in to your network a If you do not enter a password your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure If you are concerned about security select the Prompt option m If you enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure 256 Setting Communication Preferences To enter a password 1 From the Communications Preferences list select Network 2 Tap the Password field 3 Enter the password you use to log in to your server Preferences Network Enter password here v Service My ISP Password Enter a password User Name mynetname Password i If you do not assign a password you will be asked for one when you connect 4 Tap OK The word Assigned appears in the Password field 5 Tap Done Selecting a connection Use the Connection setting to select the method you want to use to connect to your ISP or to a dial in server See Connection Preferences earlier in this chapter for information about creating and configuring connection settings To select a connection 1 From the Communications Preferences list select Network 2 Tap the Connection pick list Preferences Network v Service My ISP User Name mynetname Password Tap here to display a list of available connections Conn
281. th a hard reset all records and entries stored on your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem NOTE You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Press and hold the power button on the top panel of the handheld 2 While holding the power button use the tip of an unfolded paper clip or similar object without a sharp tip to gently press and release the reset button 275 Appendix A Maintaining Your Handheld 3 4 Wait for the Palm Powered logo to appear then release the power button When a message appears on the handheld screen warning that you are about to erase all the data stored on your handheld do one of the following Press Up on the navigator to complete the hard reset and display the Digitizer screen Press any other button to perform a soft reset NOTE With a hard reset the current date and time are retained Formats Preferences and other settings are restored to their factory default settings To restore your data from a Windows computer after a hard reset 1 7 8 9 Click the HotSync icon in the Windows system tray lower right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar From the HotSync Manager menu select Custom Select the appropriate username from the list
282. the field to anew location If you do not want to import a field click the arrow between the field names From the Fields pop up menu select the appropriate field From the Delimiters pop up menu select the appropriate delimiter Click OK 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data 30 Working with Applications This chapter explains how to open and switch between applications on your handheld how to change application settings so they are personalized to your work methods and how to categorize applications so you view them in related groups Opening applications You can tap the Home icon to see a list of all applications installed on your handheld or an expansion card Tap the application icon to open it You can also open Calendar Contacts Tasks and Note Pad with the application buttons on your handheld Home icon Calendar Contacts In addition to providing a way for you to open applications the Home screen displays the current time battery level and application category 31 Chapter 4 Working with Applications To open an application on your handheld 1 Tap the Home icon BO v All pE Quick Tour Calc Calendar Card Info Contacts Expense 2 amp amp HotSync Memos Note Pad A Prefs Tasks World Clock 2 Tap the icon of the application that you want to o
283. the right of the folder name c Click the arrow to open the drop down list and then click Yes or No to synchronize the folder or not Folder Synchronization Options x Refresh List Cancel 7 Click OK 8 Click the Save icon lai on the toolbar to save the settings for this account 205 Chapter 13 Using Palm VersaMail Personal E mail Software Account information screens Two screens in the Palm VersaMail HotSync Conduit provide summary information on your accounts a The Account Overview screen indicates whether the account is active whether the account has been synchronized and if so the last synchronization date the mail client for this account and whether the mail client and or the incoming mail server has been changed since the last HotSync operation 6 VersaMail Configuration For User Joe Sadusky Bee il Client Sync Setup Advanced Sync Options Handheld Settings 1 Account Information i Server Settings Attachment Conversion m The Handheld Settings Overview screen lists the server protocol display name e mail address incoming and outgoing mail server addresses and whether APOP or ESMTP authentication is required VersaMail Configuration For User Joe Sadusky Mail Client Sync Setup Options 206 Synchronizing e mail between the handheld and the desktop To view the Account Overview screen m Click the selected account name To view t
284. the start time of the event Working in Day View 4 Do one of the following Tap the time columns on the right side of the Set Time dialog box to set the start time and then tap the End Time box and tap the time columns to set the end time Tap All Day to automatically insert the start and end time of the event as defined in your Calendar Preferences Start time Tap to scroll to highlighted earlier hours Set Time Start Time Tap to automatically 1 00 pm ce change fill the start and end End Time times Tap to change minutes Tap to create an untimed event Tap to scroll to later hours 5 Tap OK 6 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event If two or more events have the same start and end time the time appears only once NOTE You can schedule events that span midnight so that they appear in the list of events for two days An event spanning midnight is automatically created when your End Time precedes a Start Time An event spanning midnight cannot be longer than 24 hours To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week Previous Next week week SOREA 4s RIT WITIF ISI
285. this case the conduit puts the message header body and attachment 2 totaling 41KB on the handheld Attachment 1 is removed because adding it to the message causes the message to exceed the maximum 203 Chapter 13 Using Palm VersaMail Personal E mail Software Days To _ Set how many days between 0 and 999 e mail should be ey eeuremiee synchronized A value of 0 synchronizes all e mail in the Inbox during the next HotSync operation For other values the conduit synchronizes e mail for today and the number of days preceding today For example if you enter a value of 2 e mail is synchronized for today and yesterday but if you enter 3 e mail is synchronized for today yesterday and the day before Synchronize Select whether to synchronize all e mail between your unread mail only desktop and your handheld or unread e mail only By default the check box is deselected meaning that all e mail will be synchronized Download Select whether to download attachments during attachments synchronization By default the check box is selected if it is unselected only the body text of any message containing an attachment will be downloaded to your handheld during synchronization Send e mail from Select the check box to send any e mail in the handheld s Outbox Outbox during the next HotSync operation Synchronize Select the check box to synchronize the Inbox during the next incoming e mail HotSync operation Opti
286. til either the next scheduled auto get occurs or the end time for scheduled e mail retrieval is reached If the interval is set for more frequently than one hour and an auto get fails the VersaMail application waits until the next scheduled auto get 154 Getting sending and managing e mail Resource issues with auto get mail If you use the auto get mail feature you should be aware of the following potential resource constraints Decreased battery life Increased monthly charges If you set the auto get interval for more frequently than once per hour you may drain your handheld s battery charge more quickly and thus need to recharge the battery more frequently If your e mail service provider is a wireless provider such as Cingular or T Mobile that charges a fee for data transactions using the auto get feature can substantially add to your monthly charges This issue is especially noticeable for POP accounts because the size of the IDs used to locate POP account messages is much larger and thus POP messages take longer to download than for IMAP accounts NOTE If you primarily retrieve messages over your company s network monthly charges should not be an issue To minimize resource concerns set your interval for auto get mail to no more frequently than once per hour Inbox icons in the VersaMail application The icons to the left of a message in the Inbox indicate the message s status KA Only the subjec
287. tings Select your username from the User pop up menu and check that the correct conduit is active The 8009 error indicates there is corruption in the Windows registry The error usually reads an application has failed to respond to a hotsync notification 8009 The known fix for the 8009 error is to rebuild the HotSync Manager registry entries Go to www palm com support and search the Palm Knowledge Library for error 8009 Try each of these in turn m Your computer s IR port may be set to search automatically for the presence of other infrared devices Consult the documentation for your operating system for information about turning off this option m Insome cases simply moving your handheld away from the computer s IR port solves the problem Try each of these in turn m Ifthe computer running Palm Desktop software synchronizes with more than one handheld each handheld must have a unique name Assign a username to your handheld the first time you perform a HotSync operation m Be aware that synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information 288 Beaming problems Beaming problems Problem I cannot beam data to another device with an IR port When someone beams data to my handheld I get a message telling me it is out of memory E mail problems Problem E mail settings are inaccurate E mail s
288. tion for others if you try to set up an auto get schedule an error message appears To set up a scheduled auto get mail 1 On the message screen tap the Menu icon 2 Select Options 3 Select Auto Get Mail 148 Getting sending and managing e mail 4 Select the Get mail automatically check box Auto Get Mail X Get mail automatically Every v 1 Hour Start Time End Time Days 5 Set schedule options Interval Tap the Every pick list and select the time interval from 15 minutes to 12 hours See Resource issues with auto get mail later in this chapter for information on setting the interval Start Time Tap the Start Time box tap to enter the start time hour and minute and tap to enter AM or PM Then tap OK Start Time LIED gt m NOTE The start and end time screens display the hour and minute using the default time format you select for your handheld End Time Tap the End Time box tap to enter the end time hour and minute and tap to enter AM or PM Then tap OK Days Tap the days you want the schedule to be active You can choose any number of days but you can set up only one schedule for each e mail account 6 Tap OK 149 Chapter 13 Using Palm VersaMail Personal E mail Software 7 Optional Tap Get Mail You should perform a manual get mail after setting up a scheduled auto get This ensures that only new messages are retrieved during auto get TIP Alt
289. to all folders The display options that you can customize and the default settings are as follows Option Default Sort by Date Sort order Descend Summary view Two line view Summary view columns Sender Date Subject Font Palm 9 Plain Unread message color Black Read message color Black 158 Getting sending and managing e mail To change the sort order 1 Tap Display 2 Tap the Sort by pick list and then select the column name Display Options i Sort by SJG v Descend ew Unread v Black Read v Black 3 Tap Descend or Ascend to change the sort order Display Options il Sort by Subject Show v 2 line vie Descend M Date O Size Unread Black Read Black 4 Tap OK To select a one line or two line view 1 Tap Display 2 Tap the Show pick list and then select the view you want Display Options i Sort by Subject v Descend Show 2 line view O Size Unread Black Read Black 3 Tap OK 159 Chapter 13 Using Palm VersaMail Personal E mail Software To display or hide a column in a folder s list view 1 Tap Display 2 Tap the check box for each column that you want to show The column options will change depending on whether you choose a one line or a two line view Display Options i Sort by v Date Descend Show v 1 line view M Date O Size M Subject Unread Black Read Black NOTE If you select
290. to get mail failures See Setting notification options earlier in this chapter for instructions 8 01am Reminders O Gi CJ Speakeasy mail account Scheduled get failed You can tap the error message or open the VersaMail application for that account for more detailed information on the failed auto get Get Mail Alert The last scheduled get failed You may wish to perform a manual get at your convenience timeout 0x1212 If auto get discovers no new messages for an account no notifications appear on the Reminders screen for that account The Reminders screen displays only the most recent notification for an account For example if one scheduled auto get failed but the next one succeeded and downloaded two new messages the Reminders screen would first display the error message but would display the number of messages retrieved after the successful retrieval Reminders screen notifications are specific for each account For example if auto get fails for one account but succeeds in downloading new messages for a separate account the Reminders screen displays an error message for the first account and a message indicating the number of messages downloaded for the second account Auto get mail retries If the interval for scheduled auto get is set at Every 1 hour or less frequently and an auto get fails for any reason the VersaMail application continues attempting to retrieve e mail at 30 minute intervals un
291. to use the full screen writing area A shaded box appears in the lower right corner of the screen 3 Position the cursor where you want the characters to appear 4 Do any of the following Write lowercase Graffiti 2 letters anywhere on the left side of the screen Write numbers anywhere on the right side of the screen Write uppercase letters in the middle of the screen Write the Shift stroke before writing symbols and other special characters Access buttons and other controls that appear on the screen by tapping and holding the button or control until it activates To temporarily disable the full screen writing area m Tap the shaded box in the lower right corner The shaded box changes to a box outline and Writing Area Preferences are deactivated NOTE Fora brief period of time after writing a character a quick tap on the screen is interpreted as a period character This makes is easier to tap buttons and place the cursor without having the action interpreted as a period character 19 Chapter 3 Entering Data on Your Handheld Graffiti 2 character set Graffiti 2 alphabet Draw letters on the abc and ABC writing area Tall Tt Tel e Te Tr fi J fe a mio fon To tp Te pr a i a a he by Twill ts re 20 Using Graffiti 2 writing Graffiti 2 numbers Draw numbers on the 123 writing area
292. ttery power of your handheld Recharge the internal battery My handheld appears to freeze Move your handheld away from the computer s IR port when I place it near my computer When I start a HotSync Try each of these in turn operation nothing happens on my desktop and my handheld times out m Make a copy of your Palm folder Uninstall and then reinstall Palm Desktop software m Turn on your handheld and then tap the Home icon O Select the HotSync icon and then tap Local 287 Appendix B Frequently Asked Questions When I perform a HotSync operation my information does not transfer to Palm Desktop software I receive the following error message on my Windows computer when attempting a HotSync operation an application has failed to respond to a hotsync notification 8009 My handheld displays the message Waiting for sender when it s near my computer s IR port I want to synchronize my computer with more than one handheld Try each of these in turn m Ifyou have performed a HotSync operation successfully but you cannot find the data from your handheld on Palm Desktop software check to see that you have the correct username selected for viewing data m Ona Windows computer click HotSync Manager and then select Custom Check that all conduits are set to synchronize files m Ona Mac computer double click the HotSync Manager icon From the HotSync menu select Conduit Set
293. tting your handheld nc cine cies steer tessa ver eeeuves pears ete 274 Performing a soft reset aciciese sehr eels eee es 275 Performing Ward reseteo seia ths eee ekago a sada siii eee aes es 275 Appendix B Frequently Asked Questions 0000005 279 Software installation problems unsasuussnanrrunr runan 280 Op r ting probleniS se seve Yee eer ete ea Cena pe e AEE ELE ak eee 282 Tapping and writing problems i 2 6c c0sccencecicesseceerineaneeens 283 Application problems 44004 dios eedte eee ine eie peers emeiaets 284 Oise Problems sesia neiesaka ketsa a hienak i AA E Ba aaa 285 Beaming Problems sessies renesse ssaa nima da kidonk KAJE ii ENa paia 289 E mail ProDienSsutiucerayetccsee wisest ee ener rl pee ee leer ee ek 289 Recharging problems ic iascca sie bs dese dea vias tas C4e dea rrun 291 Password problems sce coo Or ke eee eek Slee ween LEER ERIS 291 Problems with incompatible applications 0000s cece eee ees 292 Finding a third party application that is causing a problem 292 Technical SUpport ire nines uw neeus se Enen AE eA E EAEE SE 293 Product Regulatory Information aanaaaaanaanan annann 295 INDCX EE E E EEE A AE ee Fee eee enter S daanwe Pee 297 Contents Setting Up Your Palm Tungsten E Handheld Your new Palm Tungsten E handheld helps you stay organized and on time keep track of contacts enjoy audio video and gaming entertainment applications and mor
294. u can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in most applications 41 Chapter 4 Working with Applications The illustrations in this section come from Contacts but you can use these procedures in all the applications in which categories are available The only exception is that the steps for moving photos into albums is slightly different See Filing photos in albums in Chapter 11 for details To move a record into a category 1 Select the record you want to categorize 2 In Contacts only Tap Edit 3 Tap Details 4 Tap the Category pick list to display the list of available categories Contact Details i Show in List v Work Business Cat g males Personal Private QuickList Unfiled 5 Select the category for the record and then tap OK NOTE In Contacts Note Pad and Memos you can select the category name in the upper right corner of the screen to assign the item to a different category To display a category of records 1 Tap the category pick list in the upper right corner of the list screen NOTE The category pick list does not display by default in the Calendar application To display the category pick list in Calendar see Setting Day View display options in Chapter 5 Tap here All ima Jose 302 555 9512M alito J T itm jtm com anzi Art
295. ure your ISP or e mail provider allows you to access e mail on a wireless handheld Several providers like Hotmail do not offer this option at all other providers require an upgrade to access e mail on a wireless handheld 289 Appendix B Frequently Asked Questions E mail is not being sent continued Configure ESMTP Many services require authenticated access to use their SMTP servers or ESMTP In the VersaMail application press Function Menu and then select Mail Servers on the Options menu Tap Details Tap the Options pick list and then select Advanced Outgoing Select the My server requires authentication box Enter your username and password Tap OK and then tap OK again Select another available server for sending mail Many ISPs such as cable companies require that you have an Internet connection to their network to send e mail through their servers In this case you can almost always receive e mail from these accounts but if you want to send e mail you must send it through another server Press Function Menu on the keyboard and then select Account Setup from the Accounts menu Tap the problem account Tap Edit Tap Next Make sure your username and password are correct and then tap Next In the Outgoing Mail Server field enter the address of a server through which you can send mail Tap Next Tap Done 290 Recharging problems Recharging problems Problem When
296. ve name for the account such as My Yahoo Mail Service Tap the Mail Service pick list and then select the provider to which you are connecting Select Other if your ISP is not listed Protocol Tap the Protocol pick list and then select POP or IMAP Most e mail providers use POP Account Setup fi Enter aname for this account e g My Mail and select settings Account Name Sam Yahoo Mail Service v Yahoo Protocol v POP O Synchronize Only Account If the VersaMail application knows the protocol for the mail service you selected it displays the correct protocol 4 For synchronize only accounts only On the same screen select the Synchronize Only Account check box NOTE You must be using a Windows computer to use a synchronize only account Account Setup i Enter aname for this account e g My Mail and select settings Account Name Sam Sync Mail Service v EarthLink Protocol v POP X Synchronize Only Account Select check box for a is 7 synchronize only account 5 Tap Next Entering the account username and password In the next part of the VersaMail Account Setup you enter the username and password for this account The VersaMail 2 6 application provides strong128 bit AES encryption for your password 133 Chapter 13 Using Palm VersaMail Personal E mail Software To enter the account username and password 1 Enter the username you use to access your e mail This is gen
297. w display options 00 cece eee eee eee 63 Scheduling anevent ccccivavcketsv ee ware sae eee hee eee doe ae Ree 64 Contents Scheduling repeating or continuous events 00 0 00 c eee eee 67 Setting an alarm for an event i424 625 hey ceed pace eect ened 67 Setting an event location 255 44 vepreey ed eee eed ee ee ein eae eens 69 Rescheduling an ev nt lt is j200 tiaxbseliavdes trae e se ibaers onde ee 69 Using tegories negoce ientep iie eg a Eae eee ieee tages 69 Working in Week View c ssdsscisosde eins te deren ian eershdwwurs tees 70 Working in Month View 2 d5s lt 0 s vote seeded eebecns eee des tataeees 71 Setting Month View display options 0 e cece eee eee eee 72 Working in Year ViEW iss cayiudeeedad tin iiie exateas ddaga renee ee 73 Spotting event conflicts rres Vc tatvs ardini ketata Ue teers heta E Ei 73 Beaming EVENTS serre gpipkhret piik e panra een AET O EEEE EEN ERPE REN 74 Viewing birthday events 22 fan sete ecaeeeieeiei das via eds caw eeeue ees 74 Using Calendar menus s2 2 515 tia ee eet sk 2od eet pee eee eee ee een 75 Record MENA se seks p hea Bae eee ak Ed aha EEE a eee ae i 75 Option menu Preferences nici ec yews coal eee cee cede CAeh Eee RK eR 75 Chapter 6 Using Card Info 0 000 c eee es 77 Reviewing Card information ccie ib eovd eee haere VEee ees been Tees 77 Re aming acaid 1655 th exist ination s sae ieedit s eE aen EEEE edu howe hens 77 Fotmatting ac rd
298. w e mail message you can enter the person s e mail address or use the Lookup screen to find a particular address To create a new e mail message 1 Tap New New 2 Enter the recipient s name using one of the methods described in the next procedures NOTE When you address a message to several recipients you do not see all the recipients on the To list because the list is truncated on the To line If you tap the To field a dialog box shows all recipients for the current message 167 Chapter 13 Using Palm VersaMail Personal E mail Software Addressing a message by typing the address You can address a message by entering the complete address To enter the address 1 On the New Message screen tap or navigate to the To field and enter the address and then tap Done TIERA O mfarsi farsi com senna For multiple recipients type a semicolon and then a space between recipient names The To field expands to two lines during address entry for addresses longer than the one line display TIERA O After address entry addresses longer than one line are shown on a single line with a red ellipsis symbol to the right of the address line TIERA O ne Joanna Kwan T Red ellipsis indicates address is longer than one line 168 Getting sending and managing e mail Alternately on the New Message screen tap To and enter the address on
299. ware To change the size of a column in the folder s list view NOTE Changing column size is available for one line message view only 1 Tap and hold the stylus on the column divider 2 Drag the column divider to change the width of the column Speakeas 3 18 v Inbox X out of of Joe Sad 12 10p FF Mreview c Angela 12 09p these ar Travis 12 08p M lunch meet Joe Sadu 12 07p o M FW Revise Micki Hic 14 B Re cross r Wayne H 10 55a M Registratio LinkeSOF 11 36p m Drag the column divider left or right to M The Searc Search R 11 02p make the column o S Fw REYIEW Donna M 10 33p narrower or wider M My schedulgKwong Li 4 54p M Re Bluetoo Kwong Li 2 48p Nen Cet Mai Display You can also change the font within an individual message This change affects the the font of all messages you compose To change the font of a composed message 1 On the message screen tap the Menu icon 2 Select Options 3 Tap Font 4 Tap the Font pick list and then select the font you want Select Font Font cease F Segoe MT Size Sabon MT Thorndale MT Palm Style v Sample This is a sample 5 Tap the Size pick list and then select the font size you want Select Font Font v Gill Sans MT Size 6_ 9 Style w Tiun Sample This is a sample 162 Getti
300. where Opens the onscreen keyboard After you finish with the onscreen keyboard tap Done Opens screens that show all the Graffiti 2 character strokes Use this command anytime you forget a stroke for a character To delete a record 1 Select the record you want to delete 2 Tap the Menu icon 3 Select the Delete command on the Record menu In Palm Photos the Delete command is on the Photo menu A confirmation dialog box appears If you want to save a copy of the deleted item to an archive file in Palm Desktop software be sure that the check box is selected If you don t want to save a copy tap the check box to deselect it The archive option is not available in Palm Photos and Note Pad 4 Tap OK If you chose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation 40 Performing common tasks Purging records Over time as you use Calendar Tasks and Expense you ll accumulate records in these applications that have outlived their usefulness All these outdated records take up memory on your handheld so it s a good idea to remove them by using Purge If you think Calendar or Tasks records might prove useful later you can purge them from your handheld and save them in an archive file on your computer Purging is not available in Contacts Palm Photos Note Pad or Memos You must delete outdated records manu
301. with the extension PNC which you then install on your handheld by using Palm Quick Install This method is not available to Mac computer users m Inthe Login Script dialog box on your handheld accessed from the Details dialog box in Network Preferences Login Script Li w Send CR w Wait For Host Name wv Send w Wait For User ID w Send User ID w Send CR w Wait For Password Send Password 7 End Tap here to see the list of available commands NOTE You can also use non ASCII and literal characters in your login script Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data 263 Chapter 16 Setting Preferences for Your Handheld To create a login script 1 Tap Script 2 Tap the End pick list Login Script Send CR Li w Wait For Host Name w Send w Wait For User ID w Send User ID w Send CR w Wait For Password Send Password T End Tap here 3 Select the command you want from the Command list If the command requires additional information a field appears to the right of it for you to enter the information The following commands are available Wait For Wait For Prompt Send Send CR Send User ID Send Pas
302. with the text you enter For example searching for plane finds planet but not airplane 3 Tap OK Find searches for the text in all records and all notes Matches for David Contacts _ Taylor David 650 555 3434 W Calendar _ Find Memos Tasks Call David 555 2676 Notes As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears before your handheld finishes the search To continue the search after you tap Stop tap Find More 4 Tap the text that you want to review 44 Performing common tasks Looking up Contacts records In Contacts you can use the Look Up line with the stylus or navigator to look up and quickly scroll to any of your Contacts entries To look up a Contacts record with the stylus 1 From the Contacts list screen enter the first letter of the name you want to find 302 555 9512M jtm jtm com Sanagala Srivinas 954 555 1234 H Spear Midyne 831 555 7534W aylor David 650 555 3434W enkat Raja raja anyisp com eiss Chris 555 2367 W ook tistical Look Up line The list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Sm
303. xpense data in various formats List Large Icons or Small Icons Record individual expenses in various currencies and display the total in one selected currency type Print Expense reports Transfer Expense data to other applications such as Microsoft Excel using the Send command or Export command and import data in popular file formats 96 Using Expense menus Displaying the euro on your computer When you perform a HotSync operation the euro symbol is transferred to Palm Desktop software like any other piece of data on your handheld The symbol appears in Palm Desktop software however only if you are using fonts that support the euro symbol These fonts are part of the operating system on your computer They do not reside with your Desktop application and they are not produced by Palm Inc For more information refer to the documentation that accompanies your desktop computer s operating system Printing the euro Even with operating system support problems may arise when you print documents that contain the euro When a particular font is present on both the printer and the computer the printer s version of the font is used by default to increase printing speed If the printer font does not include the euro a box is printed instead of the euro symbol You can work around this problem by transferring the Expense data to another application and inserting a bitmap image of the euro into the document in the app
304. ylus out of the storage slot Hold the stylus as you would a pen or pencil and use it to follow the onscreen directions Step 3 Install software a b After setting up your handheld insert the Software Installation CD ROM into your computer s CD ROM drive Windows Follow the onscreen instructions which guide you through installing Palm Desktop software Mac Double click the Software Installation CD icon that appears on the desktop and then double click the Palm Desktop Installer icon NOTE You need administrator rights to install Palm Desktop software ona computer running Windows 2000 XP or Mac OS X Step 4 Connect the HotSync cable to the computer a b Locate the USB icon and ports on your computer Plug the USB connector on the HotSync cable into a USB port on your computer Chapter 1 Setting Up Your Palm Tungsten E Handheld c Connect the HotSync cable to your handheld d Press the power button to turn on your handheld Step 5 Perform a HotSync operation HotSync operations transfer information between your handheld and Palm Desktop software on your computer This is called synchronizing your data Performing HotSync operations ensures that you always have a backup copy of the information that you enter on your handheld You can also use Palm Desktop software to enter information on your desktop computer and then transfer the information to your h
305. ync Manager icon in the Windows system tray Select Custom Select one of the Outlook conduits from the list Select Change Tap the Help icon To change the Conduit Setup for a network HotSync operation 1 Tap the Home icon 9 2 Select the HotSync icon 3 Tap the Menu icon 4 Select Conduit Setup from the Options menu 5 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a network HotSync operation The default setting is to synchronize all files Conduit Setup fi Select the conduits to run during Modem HotSync M Quick Tour M Applications M Brightness M Calc M Calendar M Card Info M Contacts Applications that do not have a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK 232 Using File Link Performing a network HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options you are ready to perform a network HotSync operation To perform a network HotSync operation a Tap the modem HotSync icon to begin the operation Welcome Moder Using File Link The File Link feature enables you to import Contacts and Memos information onto your handheld from a separate external file such as a company phone list HotSync Manager stores the data in a separate category on your Palm Desktop software and your
306. you have a password the Show Private Records dialog box appears Go to step 2 2 Enter your password and then tap OK 250 Setting General Preferences To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK Sounds amp Alerts Preferences You can choose from two Sounds amp Alert profiles Custom Configure this profile with your own personal settings Silent Select this profile to use alerts without sound TIP When you connect a headset to your handheld the external speaker is automatically silenced the Sounds amp Alerts settings are maintained and all volume levels are automatically adjusted for use with a headset To select a profile 1 From the General Preferences list select Sounds amp Alerts 2 Tap the Custom or Silent profile box TIP You can also press Right or Left on the navigator to select a profile box Preferences Sounds amp Alerts System Sound v Medium Game Sound v High Alarm Sound v Medium 3 Tap Done System Sound Game Sound and Alarm Sound settings Your handheld uses a variety of sounds The System Sound Game Sound and Alarm Sound settings enable you to turn the sounds on or off and to adjust the volume level To set the sound settings 1 From the General Preferences list select Sound amp Alerts 2 Tap Custom 251 Chapter 16 Setting Preferences for Your H
307. you tap a phone number Quick Connect sends the selected phone number to your mobile phone To use Quick Connect from the Contacts list 1 2 3 Highlight the contact to which you want to connect Tap the Menu icon Select Connect on the Record menu 4 Select the method you want to use to connect Quick Connect initiates the related task For example if you tap a phone number Quick Connect sends the selected phone number to your mobile phone NOTE To use the Quick Connect feature you must have all the requirements for that connection type For example to connect by tapping an e mail address you must have installed the e mail application on your handheld and have an e mail account with an Internet service provider ISP See the documentation included with the desired connection type for requirements to use that connection type 87 Chapter 7 Using Contacts To configure Quick Connect settings 1 From the Quick Connect dialog box tap Settings Quick Connect Settings Arthur Manzi O Number Prefix Work 415555 7775 Dial v None Available SMS None Available E mail v VersaMail Web None Available IM None Available Map None Available 2 Optional Tap the Number Prefix check box and then enter a prefix For example to dial 1 before all phone numbers select this check box and enter a 1 in this field The prefix is not added to a number that begins with the
308. your handheld See Security Preferences earlier in this chapter for additional information 269 Chapter 16 Setting Preferences for Your Handheld To customize the Owner Preferences 1 2 3 From the Personal Preferences list select Owner Modify or enter the text that you want to associate with your handheld If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen Preferences This handheld computer is owned by Midyne Spear Creative Spearit Bonny Doon CA 831 555 1212 If found please contact me If you assign a password with the Security Preferences the information on the Owner Preferences screen cannot be changed In this case an Unlock button appears at the bottom of the screen Tap Done To unlock the Owner Preferences screen 1 2 3 4 From the Personal Preferences list select Owner Tap Unlock Enter the password that you defined in the Security Preferences Tap OK and then tap Done ShortCuts Preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti 2 strokes This section describes how to create edit and delete a ShortCut Creating a ShortCut You can create a ShortCut for any words letters or numbers All ShortCuts you create appear in the list in the ShortCut Preferences screen All the ShortCuts are available in any of your handheld applicat

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