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Palm i700 Series Handbook

1. 0 eee eee ee eee 151 Customizing HotSync application settings 0 0 0 0 02 eee 155 Contents Performing cradle HotSync operations 0 0 00 eee 158 Performing a cradle HotSync operation Windows 158 Performing a direct HotSync operation Mac computers 159 MR II OLO VNC OPChAUONS goto ne ocheo unk 26545 REEE EDE es beast es 162 Preparing your computer for infrared communication 162 Performing an IR HotSync operation 0 0 164 Returning to cradle HotSync operations 00 0 e eee 164 Conducting a HotSync operation via modem 0 0000 165 Prepatine your COMPING serege p wicdeeertayegeaternseucante 166 Preparing your handheld 2 2cncetapehwnsadsiwseceeeet eodemee eas 168 Selecting the conduits fora modem HotSync operation 169 Performing a HotSync operation via a modem 0005 169 Ceao a Ser PIOWIG atnctaccecet se eeenastia saan cous eet eer anes 170 Chapter 17 Setting Preferences for Your Handheld 173 Mie Wille EretctenCes tacnne sac gannieesen seat een eee es ee Galen ene 173 Puttons PIClLCLCMCeS fcecaape cosas ce ceed ee oneness Geese ane 174 Pet pieier n ES as raea ideas rete er E E E E EE EEE EE 174 HotSync uttons preferences os scone edu ieue dbus a ceoded adendew bees 175 DieiiZer PrClerenCes 2 t4eedece peta s EAER een Gee peek hee eee ae 176 FOG ats p
2. _ Crenshaw Dawid 403 555 1212 Datebook Memos Meeting Motes S22 Notes To Do Items Call Dawid As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears before your handheld finishes the search To continue the search after you tap Stop tap Find More 4 Tap the text that you want to review Using Phone Lookup Phone Lookup displays the Address list screen and lets you add the information that appears in this list to a record To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book To Do List Memo Pad or Mail 2 Tap the Menu icon 3 Tap Options and then tap Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in the list that starts with the first letter you enter Continue to spell the name you re looking for or when you see the name tap it Phone Sumber Lookup Abrams Liz 650 454 6121 Adams Ben 403 772 1900 Beckman Rachel 010 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 016 626 1424 650 235 6222 Carpenter Joan carter Melanie 212 395 627 r YY Chu Byron 213 343 9801 Conner Sandy 301 933 6833 4 5 Tap Add The name you selected along with the other information associated with it is pasted into the record you selected in step 1 88
3. To open the Applications Launcher to the last opened category 1 2 3 4 5 Tap the Applications icon Tap the Menu icon amp Tap Options and then tap Preferences Tap the Remember Last Category check box to select it Tap OK Copying applications to an expansion card You can copy applications from your handheld to an expansion card or from an expansion card to your handheld To copy an application to an expansion card 1 2 Tap the Applications icon Tap the Menu icon 76 Using menus 3 Using menus Tap Copy on the App menu Copy To w Uhly Card From Handheld ardBall 26E Select the card name from the Copy To pick list Select Handheld from the From pick list Tap an application to copy Tap Copy Tap Done You can install applications to a card that is seated in the expansion card slot during a HotSync operation see Installing add on applications later in this chapter for details NOTE If you copy applications between your handheld and multiple expansion cards and then attach a card with a copied application to a Card Reader Writer you may notice that the copied application s filename has been changed to the name of a database file it contains You will only see this if you use your cards with a Card Reader Writer Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in a
4. Common tasks Phone Lookup tips Write the Graffiti Command stroke L to activate the Phone Lookup feature You can also activate it in the following circumstances m While entering text For example to insert the full name and phone number for someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address Book record that begins with Wi your handheld inserts the full name Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi m For selected text Drag to highlight the text and then write the Phone Lookup Command stroke L Your handheld replaces the selected text and adds the name and its associated information Sorting lists of records You can sort lists of records in various ways depending on the application Sorting is available in applications that have list screens Address Book To Do List and Memo Pad NOTE You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List 1 Open the application to display the list screen 2 Tap Show 3 Tap the Sort by pick list and select an option 4 Tap OK To sort records in Address Book Note Pad and Memo Pad 1 Open the application to di
5. Creating a login script on your handheld You can create login scripts by selecting commands from the Command pick list in the Login Script dialog Some commands such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data To create a login script 1 Tap Script 2 Tap the End pick list Login Script i Send ce Wait For Host Hame Send User ID w Send ck igit For Password Send Password End 3 Tap the command you want from the Command list If the command requires additional information a field appears to the right of it for you to enter the information The following commands are available Wait For Tells your handheld to wait for specific characters from the TCP IP server before executing the next command Wait For Detects a challenge response prompt coming from the server Prompt and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This command takes two arguments separated by a vertical bar on the input line Send Transmits specific characters to the TCP IP server to which you are connecting 190 Viewing Preferences Send CR Transmits a carriage return or LF character to the TCP IP server to which you are connecting Send UserID Transmits the User ID information
6. Select Business Card Beam Business Card Address view 102 Creating an Address Book entry Duplicate Address Send Category Send Address Options menus Font Security Record Edit Pair O Preferences Rename Custom Fields About Address Book Makes a copy of the current record and displays the copy in Address Edit so you can make changes to the copied record The copy has the same category and attached notes as the Original record Opens MultiMail Deluxe and allows you to create a message to which all addresses in a category are attached Opens MultiMail Deluxe and allows you to create a message to which an address is attached Options M Font a F Rename Custom Fields About Address Book Address view Address list Preferences Rename Custom Fields Preferences O Remember Last Category List By Last Hame First Home Company Last Hame Remember last category Determines how Address Book appears when you return to it from another application If you select this check box Address Book shows the last category you selected If you clear it Address Book displays the All category These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries Rename Custom Fields Create your own field names by e
7. Tap the Applications icon Tap the Menu icon amp Tap Delete on the App menu Tap the Delete From pick list and select either Handheld or Card To delete applications from a card the card must be seated in the expansion card slot Tap the application that you want to remove Delete Delete From Handheld Free S pace 1913K of 1952K HardBall 19K hineHunt 10K 6 Tap Delete Tap Yes 8 Tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer 97 Chapter 6 Working with Applications To remove Palm Desktop software from a Windows computer 1 2 3 From the Windows Start menu choose Settings and then Control Panel Double click the Add Remove Programs icon Click the Change or Remove Programs button Select Palm Desktop Click Change Remove Click Yes in the Confirm File Deletion box Click OK Click Close NOTE You need to install the HotSync Manager from the installation CD if you want to synchronize data with another PIM To remove Palm Desktop software from a Mac computer 1 2 3 Locate the Palm Desktop Installer icon and double click this icon From the Easy Install screen choose Uninstall from the pop up menu Select the software you want to remove Click Uninstall Select the folder that contains your Palm Desktop software files Click Remove This process removes only the applica
8. eee eee eee 39 Working with web clipping applications 0 00 eee eee eee 40 Using installed web clipping applications 0 00 000 0045 41 Example or web CHpPDING s chsas scrdoenaws ws EE a TE 4 ERE 42 Reviewing current queries and clippings 0 0 0 0 cece eee eee 43 Reviewing stored clippings History list 0 0 00008 43 Saving information from a web clipping application 44 Sending e mail from a pag n260050henteandyetioane eos heen eeoeas a 45 Web Clipping Preferences o tccyenesnans kaap a Aon E E AEE days 45 Contents Protection of your wireless transactions 0 e cece eee eee 46 Chapter 5 Using MultiMail Deluxe 0200 cece e eens 49 IRCCOIVINIGCANAN cart ere i oe ete aes roan eee face nese en eet 50 ReACINS OANA e epea es pesareneehneoeundeeacwdeseeeg esas peeteaeas 51 WieWiINe OlNCCIOMICES 5 tueednsGues gags cohen nea eee ciate te ceeeeusa 51 Moving e mail between folders 0 0 0 0c cece eee eee 52 P a E a E E E A ia eee 53 Addin aac nEn piepeuteseaurce E E E EREE 54 Complenng QUAN asese cheer ee ERE E E aa EN 55 Replying to or forwarding e mail 2 1 0 cee cee eee eee eens 55 Delenn CH cccanameccaawmesenape es enene agen EE a E 56 EMD hye lds lt 2 a cece beh E ete ae yee aed eee ee ee 57 Using the WMessase Mien seissierrprei s rapti nenn S os 57 Conntieuring MutiMail Deluxe icec cccncudeetetcd vert titers a h
9. text txt PQA pqa PRC prc PDB pdb 54 Receiving e mail To attach a file to a message 1 Tap the Menu icon 2 Tap Options and then tap Add Attachments Attachments i Select Y Address vcard Johnstone Richard Rivera Lee Technical Support Attachments Richard_Johnstone g wef Tap the attachments pick list and select the file type All files of the selected type appear in the Select box Tap the file to attach and then tap Add The selected file appears in the Attachments box Tap Done Completing drafts If you are composing an e mail and exit MultiMail Deluxe before tapping Outbox Send or Cancel the draft e mail is automatically moved to the Drafts folder To finish editing the e mail tap the folders pick list and select Drafts Select the e mail you wish to complete or edit and tap Edit You can also delete the e mail Replying to or forwarding e mail 1 2 3 Tap the folders pick list and select the folder that contains the e mail Tap the item in the list of e mail In the View window tap Reply In the Reply Options dialog box select choices for replying to the sender all e mail recipients forwarding to new recipients and including original message text Reply Options Reply To i EY Include Original Text Tap OK The e mail is addressed and you can enter your message 55 Chapter 5 Using MultiMail Deluxe Deleting
10. I cannot beam data to another Palm OS handheld Make a copy of your Palm folder Uninstall then reinstall Palm Desktop software Turn on your handheld and tap the Applications icon Tap the HotSync icon then tap Local If you have performed a HotSync operation successfully but you cannot find the data from your handheld on Palm Desktop software check to see you have the correct user name selected for viewing data On a Windows computer click the HotSync Manager and choose Custom Check that all conduits are set to synchronize files On a Mac computer double click the HotSync Manager icon From the HotSync menu choose Conduit Settings Select your user name from the User pop up menu and check that the correct conduit is active Your computer s infrared port may be set to search automatically for the presence of other infrared devices Consult the documentation for your operating system for information about turning off this option In some cases simply moving your handheld away from the computer s infrared port solves the problem If the computer running Palm Desktop software synchronizes with more than one handheld each handheld must have a unique name Assign a user name to your handheld the first time you perform a HotSync operation Please be aware that synchronizing more than one handheld with the same user name causes unpredictable results and potentially loss of your personal information Confirm that y
11. In order for your handheld to recognize such a file you must launch the application that uses these files at least once To install add on software on your handheld using a Mac computer 1 On your Mac computer copy or download the application you want to install into the add on folder in your Palm folder 2 Double click the HotSync Manager icon in the Palm folder 95 Chapter 6 Working with Applications 3 From the HotSync menu choose Install Handheld Files O Install Handheld Files g ee see amp gt Chess pre 150K Handheld Photos pdb 263K Card 1 i pa a a o r a o Re move From rc v Change Destination Tips The files in this list will be To add files to this list either To find other third party installed on your handheld device drag and drop them onto this applications and files for your the next time you perform a window or click the Add handheld device check out our HotSyne operation button web site at http wwew palm com 4 From the User pop up menu select the name that corresponds to your handheld 5 Click Add to List 6 Select the Add on folder from the pop up menu Giraffe prc C HARDBALL PRC C MINEHUNT PRC PUZZLE PRC Show Handheld Files 7 Select the application s you want to install 8 Click Add File to add the selected application to the Install Handheld Files list
12. Tap Details and select choices for retrieving unread mail attachments using filters explained later in this chapter and maximum download size Details W Get unread mail ONL W Download Attachments O Use Filters Tap OK Tap OK The Getting Messages dialog box appears and keeps you updated on connection status as your e mail is downloaded When the Getting Messages dialog box disappears another dialog box appears that tells you the number of new e mail messages Tap OK 50 Receiving e mail A list of your e mail appears in the Inbox Shows unread total messages Palm com Eri w Inbox E pe What s f Martha Hut 8 FW Final Ne Pon Swarbr Message wi Michael Bon E 1234 Pom Swarbre O Debug This Martha Hut 3716 Mtg Canc Jmartha mhut O Read This martha mhut Welcome support agctu E What s for lune martha mhut z uia What s for din martha mhut Icons indicate Hi martha mhut whether a message red ee tas eer downloaded or has attachments Reading e mail To read e mail tap the item in the Inbox or another folder The e mail appears on the screen Tap to move message into a different folder Tap to view shortened header Inbox 1of 1 View complete header From SUpporte palm com Subj Welcome Date Mon Maw 16 2004 9 43 am Size 162 bytes To MultiMaoil User elcome to MultiMail from Palm Inc For informati
13. The MyPalm application is a mobile portal Like portals on the Internet that aggregate other web sites into content channels the MyPalm mobile portal ageregates web clipping applications into content channels Web clipping applications allow you to access a wide array of Internet information and view that information in a format that is easy to read on your handheld screen and reduces the cost of transmission This application is also dynamic If you selected the option to receive updates to the MyPalm mobile portal when you installed Palm Desktop software you automatically receive newer versions of the application when you perform a HotSync operation with an active Internet connection Because of this the application you see on your handheld may differ slightly from the images of it shown in this chapter NOTE Inthe event of a hard reset the original MyPalm mobile portal will be restored The next HotSync operation will replace it with a current version To access the MyPalm mobile portal application Do one of the following m Press the Wireless button amp on your handheld m Tap the Applications icon and then tap the MyPalm icon If the radio is not on the Radio dialog box appears Turn on the radio Web Directory a MyPaim Finances Sports Tap to view Traveli Entertainment Tap to view Internet content said ear Internet content by channel Tepe by channel Portals Local Tap to download web clippi
14. This setting controls the Day Week and Month views in Date Book and all other aspects of your handheld that display a calendar 4 Tap the Numbers pick list and select formats for the decimal point and thousands separator General preferences The General Preferences screen enables you to set the auto shutoff interval alarm options sounds for your handheld and the Beam Receive feature Preferences 3 general Auto off After 2 minutes Stay on in Cradle O System Sound High Alarm Sound High Alarm Vibrate w On Alarm LED On Game Sound High Beam Receive w On Auto off delay Your handheld has an automatic shutoff feature that turns off the power and backlight after a period of inactivity This feature helps conserve battery power in case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish reviewing the information on the screen you should increase the time setting of the automatic shutoff feature To set the Auto off delay 1 Tap the Auto off pick list 2 Tap the setting you want to use for the automatic shutoff feature 30 seconds 1 minute 2 minutes or 3 minutes Cradle settings You can choose to leave your handheld on when it is in the cradle during a HotSync operation or when you are recharging the battery so you can continue to view your data 177 Chapter 17 Setting Preferences for Your Handheld To change the cradle
15. Try the following 1 2 3 Disable any virus scanning software on your computer Quit any open applications Make sure your computer has at least 25 MB of disk space available Reinstall Palm Desktop software 204 Operating problems Operating problems don t see anything on my handheld s screen I get a warning message telling me my handheld memory is full My handheld keeps turning itself off My handheld is not making any sounds My handheld s indicator light is not blinking when alarms occur Try each of these in turn Press an application button to ensure your handheld is turned on Tap the Contrast icon Q in the upper right corner of the Graffiti writing area If the Contrast dialog box appears adjust the contrast by holding down the up scroll button for a few seconds If this doesn t work hold the down scroll button for a few seconds If your handheld was exposed to cold make sure it is at room temperature Recharge the unit Perform a soft reset If your handheld still doesn t turn on perform a hard reset See Resetting your handheld in Appendix A IMPORTANT With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem You can restore any data previously synchronized with your computer during the next HotSync operation Purge records from Date Book and To Do
16. 00 Take a walk 2 30 File weekly reports 2 35 Return all calls 4 45 Project presentation Pick list O 1 call Dovid W 1 Send flowers to M O 1 Write thank you note to Vickie O 2 Pick up fresh vegetables Scroll bar When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check mark Tap a button to perform a command Command buttons appear in dialog boxes and at the bottom of application screens Tap the left and right arrows to display the previous and next record tap the up and down arrows to display the previous and next page of information Tap the arrow to display a list of choices and then tap an item in the list to select it Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages by pressing the upper and lower scroll buttons on the front panel of your handheld 15 Chapter 2 Exploring Your Handheld Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper right corner Online tips anticipate questions you have in a dialog box provide shortcuts for using the dialog box or give you other usef
17. 10 15 am 11 00 am Today Rewiew schedules To respond to alerts do one of the following m Select an item s check box to clear the item m Tap an item either the icon or the text description to open the application where the alarm was set The application opens to the entry associated with the alarm m Tap Done to close the reminder list and return to the current screen An attention indicator will blink in the upper left corner of the screen tap it to view the alert list again m Tap Snooze to see the list again in five minutes If you tap Done or Snooze and view the reminder list later the current time displays in the Reminder bar and the original alert time displays with each list item m Tap Clear All to dismiss all alerts in the list Hiding or masking private records You can use the Security application to set a password and select whether to mask your private records or hide them completely See Chapter 14 for details Installing and removing applications This section explains how to install and remove applications on your handheld or on an expansion card and how to remove Palm Desktop software from your computer Installing add on applications Your handheld comes with applications installed and ready to use but you can also install additional applications such as games and other software on your handheld or on a card that is seated in the expansion card slot Applications or games that you install on your
18. 2106 cceeecsawagethawss A a 8 Palm MultiMail Desktop Link os26s020 6606e0e en ereewaneeesseuae ns 8 COneTORUIANONS srieccongeeauysoetaueos baer ep eeewneds ESAE ES 8 Chapter 2 Exploring Your Handheld 20 000 eee eens 9 Fapdheld COMMPOUCH tS wie sary expe secs oy Shes eyes stot eee ee ee Gs 10 Locating iront panel Controls ss s2cetaceundt enews wetadewrtsngeencee 10 Sie ne Dack IODE sat cesavdgvebneoian soardehtoredeetoaansaanses 11 Locating back panel components 0 0 0 0 cece cece eee es 12 Adding an expansion Card epera ersesti saias Eia ai yuh ota aoa aee ne ease 4 12 Iappimnge and typiig she cac see eee ee oe ba esee ee aes ot ee ee 13 Elements of the handheld interface 0 000 cece eee ee 14 Chapter 3 Entering Data in Your Handheld 0020005 17 Using the onscreen keyboard sc6cene cere ctesthe ser avinemecaas nue ees 17 Using Graffiti writing to enter data 00 0 eee eee 18 Wanne Crai Naraci quien tenner stieatacteeaeeeehaeyuecees 18 Chante EaR EEE Ee roscoe s pts eeened eee nee ees 20 Contents Ihe Grant alphabet 4 a5 ssri op ewes oe sawew ees eon does RE ras 20 We capital leHetS lt t2netecas onmcegoan og KEREI e ot ened eens S 21 WAUME NUMDETS ter ta cana ae eeelentee ete ESER Ee E 22 CGEA EE O 2 44 43456 Ge tee oo es sete eager epee seamen nes 22 Writing punctuation marks soncotaawssareuerSeacieiiiansore serene 22 Additonal Graffiti PUNCUANON 6 04065 4 00 banyan oreadn s
19. 9 If you need to change the destination of the application you are installing click Change Destination on the Install Handheld Files window and then use the arrows to move applications between your handheld and an expansion card Change Destination HARDBALL PRC a z 10 Click OK to close the Change Destination window 11 Close the Install Handheld Files window 96 Installing and removing applications 12 Perform a HotSync operation to install the selected application s on your handheld See Performing cradle HotSync operations in Chapter 16 for details NOTE Files that remain in the list after you perform a HotSync operation did not install This can happen if the file type was not recognized during the HotSync operation Expansion cards may hold applications that use files other than the Palm application files In order for your handheld to recognize such a file you must launch the application that uses these files at least once Removing applications In the event that you run out of memory or decide that you no longer need an application you installed you can remove applications from your handheld or from an expansion card From your handheld you can remove only add on applications patches and extensions that you install you cannot remove the applications that reside in the ROM portion of your handheld To remove an add on application 1 2 3 7
20. DMS Ba IF Address Automatic Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial in server when you switch out of a TCP IP application 187 Chapter 17 Setting Preferences for Your Handheld To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options 1 minute Waits one minute for you to open another application before it drops the connection 2 minutes Waits two minutes 3 minutes Waits three minutes Never Keeps your PPP or SLIP connection until you turn off your handheld or until it times out This option works best with the PalmModem accessory 2 Tap OK Defining primary and secondary DNS The Domain Naming System DNS is a mechanism in the Internet for translating the names of host computers into IP addresses When you enter a DNS number or IP address you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your Internet Service Provider or System Administrator for the correct Primary or Secondary DNS IP numbers Many systems do not require that you enter a DNS If you are not sure leave the DNS field blank To enter
21. Desktop software and HotSync technology Creating a note To create a new note 1 Tap the Applications icon 2 Tap the Note Pad icon If Note Pad is already running tap New Enter title here Write information here Pen selector 3 Write the information directly on the handheld screen Tap the pen selector to choose a different pen width or choose the eraser to remove unwanted strokes 4 Optional Select the time at the top of the screen and enter a title using Graffiti writing 5 Tap Done 133 Chapter 13 Using Note Pad Reviewing notes The note title and the date you created the note appear in the Note Pad list If you did not assign a title to your note the time you created the note appears as the note title This makes it easy to locate and review your notes To review a note 1 In the Note Pad list tap the note title Tap arrows to scroll to next and previous notes 1 12 52 pm 2 Directions 2 Review or edit the contents of the note 3 Tap Done Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note To set an alarm for a note 1 2 3 Tap the note to which you want to assign an alarm Tap the Menu icon Tap Options and then tap Alarm Tap the Time box Tap the hour and minute columns to select the time you want the alarm to occur Set Alarm Tap here to select mi
22. List This deletes To Do List items and past Date Book events from the memory of your handheld See Purging records in Chapter 6 You may need to perform a HotSync operation to recover the memory Delete unused memos and records If necessary you can save these records See Deleting records in Chapter 6 If you have installed additional applications on your handheld remove them to recover memory See Removing applications in Chapter 6 Your handheld is designed to turn itself off after a period of inactivity This period can be set at one two or three minutes Check the Auto off setting See Auto off delay in Chapter 17 Check the System Alarm and Game Sound settings See System alarm and game sounds in Chapter 17 Check the Alarm indicator light setting See Alarm vibrate and indicator light settings in Chapter 17 205 Appendix B Frequently Asked Questions My handheld does not vibrate when Check the Alarm Vibrate setting See Alarm vibrate and indicator light settings in Chapter 17 alarms occur My handheld has frozen Perform a soft reset See Resetting your handheld in Appendix A Tapping and writing problems When tap the buttons or screen icons my handheld activates the wrong feature When tap the Menu icon nothing happens I can t get my handheld to recognize my handwriting Calibrate the screen See Digitizer preferences in Chapt
23. MHetwork Prefs Modem Phone Prets 2 Tap Network Prefs to adjust network settings See Network preferences and TCP IP software in Chapter 17 for details about configuring network settings J 3 Tap Modem Phone Prefs to adjust these settings See Connection preferences in Chapter 17 for details about configuring modem or phone settings When you finish adjusting these settings tap Done to return to the Account setup process where you will enter mail server settings 60 Configuring MultiMail Deluxe To enter mail server settings 1 Tap Next Multitvtail Setup Enter the name of your outgoing mail server Cesc moil myserwer net Enter your email address es fred rnoyserver net 2 Enter the name of your outgoing mail server and then enter your name and your full e mail address 3 Optional Tap Next and enter a signature to attach to your outgoing mail 4 Optional Tap More to set options for receiving replies at a different e mail address and sending blind bcc copies to other recipients 5 Tap OK 6 Tap Next 7 Tap OK 8 Enter the name of your incoming mail server and your username not your entire e mail address Multittail Setup Enter the name of your incoming mail server Cex pops server net 9 Tap the Mail Server Password box and enter a password 10 Tap OK The next screen in the account set up process differs based on the protocol used by the mail se
24. Mac computer 1 2 3 Double click the HotSync Manager icon in the Palm folder In the HotSync Controls tab select Enabled Click the Serial Port Settings tab Under Check for handheld connection using select Local Setup 163 Chapter 16 Performing HotSync Operations 5 Under Local Setup select Infrared Port from the Port pop up menu oO HotSync Software Setup HotSync Controls Serial Port Settings Check for handheld connection using Local Setup Status 5 Local Setup prepares this computer to HotSyne with Modem Setup a handheld in its cradle connected to the serial port E Both Setups specified below Local Setup eer Speed As fast as possible Modem Setup 5 Modem U S Robotics Sportster Port PalmConnect USB gt Modem Speaker Jon orf 6 Close the HotSync Software Setup window Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation it is easy to perform the actual operation To perform an IR HotSync operation 1 In the Applications Launcher tap the HotSync icon 2 Tap Local 3 Tap the pick list below the HotSync icon and select IR to a PC Handheld 4 Position the IR port of your handheld within a couple of inches of the infrared port of your computer 5 Tap the HotSync icon to start the IR HotSync operation Connecting with the desktop
25. Record and Options menus differ depending on whether you re displaying the Memo list or an individual memo Record menus oe Options See Edit Options Beam Category Send Categor Delete Meme Beam Memo Memo list Send Memo Memo screen Send Category Opens MultiMail Deluxe and allows you to create a message to which all memos in a category are attached Send Memo Opens MultiMail Deluxe and allows you to create a message to which a memo is attached Options menus Record at Eo Font a F Phone Lookup L About Memo Pad Options Preferences Security eH About Memo Pad Memo list Memo screen Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memo Pad Shows version information for Memo Pad 131 Chapter 12 Using Memo Pad 132 Using Note Pad Note Pad provides a place to take notes in your own handwriting You can use Note Pad to do everything you might do with a piece of paper and a pencil Use Note Pad to do the following m Take notes draw a sketch or write any kind of message directly on your handheld screen Later you can enter this information into other applications m Set an alarm to use your notes as reminder messages m Assign notes to categories so that you can organize and view them in logical groups m Copy and paste notes into popular computer applications like Microsoft Word using Palm
26. To Do List item details The To Do Item Details dialog box enables you to change settings for individual items To display the To Do Item Details dialog box 1 Tap the text of the item whose details you want to change 2 Tap Details To Do Item Details i Priority BB 2 2 4 5 Category Unfiled Due Date w Ho Date Frivate O Setting a due date You can associate a due date with any To Do List item You can also sort the items that appear in the list based on their due date To set a due date for a To Do List item 1 In the Details dialog box tap No Date to open the Due Date pick list To Do ltem Details Priority Category w Unfiled Due Date w Ho Date Tap here Private O 2 Tap the date that you want to assign the item Today Assigns the current date Tomorrow Assigns tomorrow s date 147 Chapter 15 Using To Do List One week later No Date Choose date 3 Tap OK Assigns the date exactly one week from the current date Removes the due date from the item Opens the date selector where you can choose any date that you want for the item TIP If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do List to open the pick list shown in step 2 To Do Show Options The Show Options dialog box enables you to control the appearance of To Do List and To Do items in Date Book Agenda view To change t
27. and assign it to a specific time and date m Display a chart of your appointments for an entire week The Week View makes it easy to spot available times and any potential scheduling overlaps or conflicts m Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments m Display an agenda showing appointments untimed events and your To Do items for the day m Set an alarm to notify you of the scheduled activity m Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your handheld Attach notes to individual events for a description or clarification of the entry in your Date Book To open Date Book m Press the Date Book application button on the front panel of your handheld Date Book opens to today s schedule O Q 24 a Ra 1 ARE Date Book button TIP Press the Date Book application button repeatedly to cycle through the Day Week Month and Agenda views 115 Chapter 11 Using Date Book When you open Date Book the screen shows the current date and a list of times for a normal business day Scheduling an event A record in Date Book is called an event An event can be any kind of activity that you associate with a day You can enter a new event on any of the available time lines When you schedule an event its description appears on the time
28. and then tap the Dial Prefix check box TIP You can enter a comma in the field to introduce a pause in the dialing sequence Each comma equals a two second pause 168 Conducting a HotSync operation via modem 8 9 If the phone line you re using for the handheld has Call Waiting select the Disable call waiting check box to avoid an interruption during the modem HotSync operation If you want to use a calling card to place the call select the check box and enter the calling card number 10 Tap OK Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize data with a modem To change the Conduit Setup for a modem HotSync operation 1 2 3 6 Tap the Applications icon Tap the HotSync icon Tap the Menu icon Tap Options and then tap Conduit Setup Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation The default setting is to synchronize all files Conduit Setup Select the conduits to run during Modem HotSync BY Address EY Applications If Cale If Card Info I Clock Mf Date Book BY HotSync Applications that do not have a database such as games do not synchronize even
29. bet Directions Home Traffic Reports Any data that is downloaded to your handheld before you tap the Stop icon appears onscreen Example of web clipping This example takes you through the process of finding driving directions using the MapQuest web clipping application Example To find driving directions 1 2 Tap the MapQuest icon Under From tap the Address field and enter the street address of the place you are leaving from You can use Graffiti writing or the onscreen keyboard to enter data Complete the From address by entering the city and state Under To tap the Address field and enter the street address of the place you want to go to Complete the To address by entering the city and state Tap Get Directions Note the over the air icon following the word Directions That s your clue that the button initiates a wireless transaction Reed History Driving Directions From ww Address Address 51 Astor Place City To w Address Address 945 Madison Avenue City Home Traffic Reports 42 Working with web clipping applications Within seconds your clipping appears In this example the clipping needs more than one screen to display all the directions Use the scroll bar to see the rest of the clipping Reed History Driving Directions From C1 ASTOR PLACE NEW YORK N Y To 945 MADISON AY EME NEW YORK N Y Directions Distance E Start out going Nort
30. card Tap the Menu icon Tap Record and then tap Select Business Card Tap Yes To beam a record business card or category of records 1 2 3 Locate the record business card or category you want to beam Tap the Menu icon Tap one of the following on the Record menu The Beam command for an individual record In Address Book only Beam Business Card Beam Category 26 Beaming data 4 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld For best results handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between the two handhelds must be clear of obstacles Beaming distance to other Palm OS handhelds may be different Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To beam an application 1 2 3 Open the Applications Launcher Tap the Menu icon Tap App and then tap Beam Select either Handheld or Card from the Beam From pick list Tap the application you want to transfer Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them Tap Beam When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld Wait for the Beam Status dialog box to in
31. e mail You can delete one or more e mail messages at a time 7 Enter a reply 8 Tap Outbox or Send to send the message To delete one e mail 1 Tap the folders pick list and select the folder that contains the e mail 2 Tap the icon next to the message you want to delete 3 Tap Delete Palm com d 2 Si Froject review klowtongexa mgeetexam klowtonesd Suppor te pal Optional Select the check box to delete the message on the server Delete Confirmation Delete this message from the handheld O Also delete message On server Tap OK IMPORTANT If you delete a message on the server you cannot retrieve it and view it again later To delete selected e mail 1 Tap the folders pick list and select the folder that contains the e mail 2 Select the e mail that you want to delete 3 Do one of the following Tap the account name and then tap Delete Tap the icon next to a selected e mail message and then tap Delete on the pick list 56 Receiving e mail Tap the Menu icon and then tap Delete 4 Optional Select the check box to delete the message on the server Delete Confirmation Delete this message from the handheld O Also delete message On Server 5 Tap OK IMPORTANT If you delete a message on the server you cannot retrieve it and view it again later Emptying trash Deleted e mail accumulates in the Trash folder and takes up
32. generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules CAUTION Changes or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment In August 1996 the Federal Communications Commission FCC of the United States with its action in Report and Order FCC 96 326 adopted an updated safety standard for human exposure to radio frequency electromagnetic energy emitted by FCC regulate
33. handheld reside in RAM memory and you can delete them at any time 93 Chapter 6 Working with Applications The Install Tool makes it easy to install software during a HotSync operation There are a variety of third party applications available for your handheld To learn more about these applications go to the web site www palm com To install add on software on your handheld using a Windows computer 1 On your computer copy or download the application you want to install into the add on folder in your Palm Desktop directory on your computer Double click the Palm Desktop icon on your desktop Click Install TIP You can also access the Install Tool dialog by selecting Install Tool from the Palm Desktop program group or by double clicking any file with a PRC PDB POA PNC or SCP file extension Install Tool xj User Tina Barrows x File s listed below will be installed on your handheld the next time you perform a HotSync operation a Giraffe pre 15KB Handheld a HARDBALL PRC 24KB Handheld a MINEHUNT PRC 9KB Handheld Done a PUZZLE PRC 6KB SecureDigital SD Card m a SUBHUNT PRC 19KB SecureDigital SD Card Tips A Find other applications to install on your handheld at http www palm com The dd button looks first in the ADD ON folder inside your C PA4LM folder This folder is a convenient place to store downloaded handheld files In the U
34. in server Phone Setup i Enter your ISP phone number here 3 If you need to enter a prefix or disable Call Waiting skip to those procedures Otherwise tap OK Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you dial 9 to dial a number outside the building 184 Viewing Preferences To enter a prefix 1 Tap the Dial Prefix check box to select it Phone Setup i Select this box if you Enter your need to use a prefix here prefix 2 Enter the prefix 3 Tap OK Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected If your telephone has Call Waiting you need to disable this feature before logging into your ISP or dial in server To disable Call Waiting 1 Tap the Disable call waiting check box to select it Phone Setup i Phone Select this Ea T Ai Enter your disable disable Call Gii Waiting 2 Enter the code to disable Call Waiting on the Disable call waiting line Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 3 Tap OK Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling c
35. is changed If you apply a change to a single occurrence of a repeating event e g time that occurrence no longer shows the Repeat icon amp Changing the Date Book view In addition to displaying the time list for a specific day you can also display a whole week a month or an agenda You can also display the current time To cycle through Day Week Month and Agenda views Press the Date Book application button repeatedly to display the next view 122 Changing the Date Book view m Tap on the appropriate view icon in the lower left corner of Date Book To display the current time 1 Tap and hold the stylus on the date bar to display the current time m Tap and hold the date p een time displays 2 Drag the stylus below the title area and then lift it to redisplay the date TIP You can also tap the Clock icon in the upper left corner of the Graffiti writing area to display the time for a few seconds Working in Week View Week View shows the calendar of your events for an entire week This view lets you quickly review your appointments and available time slots In addition the graphical display helps you spot overlaps and conflicts in your schedule To display the Week View 1 Tap the Week View button l Week View 2 Tap the navigation controls to move forward or backward a week at a time or tap on a column to display details of an event The Week View also shows untimed events and ev
36. it is recharging Step 3 Set up your handheld The Setup screen appears when you press the power button Just follow the onscreen directions Welcome The following screens will walk you through Setup which takes just a few minutes Basic Skills Qyerview 1 of 4 Motice the icons surrounding the Grattitie writing area Tapping these icons gives you access to these 1 Remove the stylus as shown Favorite Application 2 Use the stylus to Clock Contrast 3 xap ete to continue a Key boords E l Find When you finish Setup take a few minutes to review the Basic Skills and Graffiti writing tutorials Chapter 1 Setting Up Step 4 Install software Insert the Palm Installation CD into your computer s CD ROM drive and follow the onscreen instructions You will be guided through the process of installing Palm Desktop software registering for a wireless account selecting a service plan and downloading and installing MultiMail Deluxe Desktop Link When prompted just place your handheld on the cradle and press the HotSync button When a HotSync operation completes remove the handheld from the cradle by gently rocking it forward and then lifting it from the cradle Step 6 Establish wireless service As the first HotSync operation completes the installer launches a web browser on your desktop and opens the Palm i700 Series Activation URL where yo
37. line and its duration is automatically set to one hour You can easily change the start time and duration for any event It s possible to schedule events that overlap but Date Book makes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed event on a particular date You can also schedule a repeating event such as a weekly meeting and continuous events such as a three day conference or a vacation To schedule an event for the current day 1 Tap the time line that corresponds to the beginning of the event Jul 24 0 EEIBDO GEC Jul 24 0 EEIBOO GEC Tap a a time line 10 00 11 00 12 00 2 00 3 00 4 00 5 00 Time bar 6 00 shows BEH ew Eae Curation Enter event 2 Enter a description of the event You can enter up to 255 characters 116 Scheduling an event 3 If the event is one hour long skip to step 5 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box Set Time S00 9 00 10 00 11 00 12 00 TIP You can also open the Set Time dialog to select a start time by making s
38. mail address appears use a comma to accept It or use the scroll buttons to see the previous or next e mail address match To add an address from Address Book 1 Tap the word To 2 On the Recipient List screen tap Lookup 53 Chapter 5 Using MultiMail Deluxe 3 On the E mail Lookup screen tap the address you want and then tap Add EMail Lookup Johnstone Richard RJohnstonegesd Rivera Lee Leawexample net Technical Support supportepalm com Look Up Repeat steps 2 and 3 to add more addresses Tap Done To enter an address in the cc or the bcc field tap the field name and follow the steps given for the To field To compose and send an e mail 1 Tap the area below the Subject line and enter the text of your e mail To access the editing features available on the Edit menu tap the Menu icon Tap one of the following to send the e mail Outbox Stores e mail in the Outbox This allows you to compose e mail offline and then send all e mail during one connection with the server To send your e mail later go to the Outbox and tap Get amp Send MultiMail Deluxe initiates the connection to the mail server and delivers all of the e mail in the Outbox Send Sends the e mail immediately Adding attachments You can attach and send files from your Palm wireless e mail account Attached files can be no larger than 3KB The following files are supported as attachments v Card vcf vCal vcs
39. of the card To open an application on an expansion card m Tap the icon of the application that you want to open ee ee owe Gly Cord HardBall Switching between applications When working with any application tap the Applications icon or press an application button on the front panel of your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when you return to that application When you use an expansion card your handheld creates and displays a new category that matches the name of the expansion card You can easily switch between applications installed on your handheld and on the expansion card To switch to an expansion card 1 Tap the pick list in the upper right corner 2 Tap the category item that matches the name of the expansion card 74 Categorizing applications eee a owe Gly Cord i System Activate Addre Utilities HardEall 4 Card Info 6 HotSync Mero Pod MultiMail 7 MyPal Mote Fad Prets Categorizing applications The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher You can assign an application to a category and then display a single category or all your applications To categorize an application 1 2 3 5 Tap the Applications icon Tap the Menu icon amp Tap Category on the App menu Tap the pic
40. right corner and then tap Wireless Tap the Wireless Radio pick list and select one of the following options Always Off Radio remains off until you turn it on Always On Radio remains on until you turn it off Scheduled Radio automatically turns on and off at the hours you select TIP Scheduling radio operation helps conserve battery power To schedule radio coverage 1 Tap the Wireless Radio pick list and select Scheduled lagi T Mireles Tap Scheduled Tap for Start and End Time will T 2 Tap the Start Time box 3 Tap the up or down arrows to adjust the hour 4 Tap the minutes box and then tap the arrows to adjust the minutes 5 Tap AM or PM 6 Tap OK 7 Tap the End Time box and then repeat steps 3 through 6 The radio turns off in multiple ways m Turn off the radio from the Wireless Preferences screen by tapping Always Off m The radio turns off automatically at a preset time when scheduling is used m The radio turns off automatically if the battery is very low 34 Monitoring the transmission signal IMPORTANT Turning off the handheld does not turn off the radio When the handheld is turned off the radio can remain on to receive notification of e mail The indicator light shows radio and notification status Monitoring the transmission signal When the radio is turned on a signal strength bar graph and text message appear on the Wireless Preferences screen DCE T Wireless Al
41. saving feature Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line Make sure the modem you are using with your handheld has an on off switch Your handheld cannot wake up a modem that has an auto off feature Make sure the modem is connected properly to your computer and is connected to the incoming phone line On a Windows computer check the following Make sure Modem is checked in the HotSync Manager menu Confirm that the Setup String in the Setup dialog box configures your modem correctly You may need to select a different Modem Type or enter a custom Setup String Most modems have a Setup String that causes them to send initial connection sounds to a speaker You can use these sounds to check the modem connection Confirm that the Speed setting in the Setup dialog box works for your modem If you have problems using the As Fast As Possible option or a specific speed try using a slower speed Make sure you are not running another program such as WinFax CompuServe or America Online that uses the serial port you selected in the Setup dialog box Make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on On a Mac computer check the following Make sure Modem is selected on the Serial Port Settings tab in the HotSync Software Setup window You may need to select a different Modem type or enter a Custom se
42. setting m Tap the Stay on in Cradle check box to leave your handheld on when it is in the cradle System alarm and game sounds Your handheld uses a variety of sounds The System Alarm and Game Sound settings enable you to turn the sounds on or off and to adjust the volume level To set the system and alarm sounds 1 Tap the System Sound pick list and select the sound level IMPORTANT When you turn off the System Sounds you also turn off the chime tones associated with the HotSync operation 2 Tap the Alarm Sound pick list and select the sound level Tap the Game Sound pick list and select the sound level The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting Alarm vibrate and indicator light settings You can set alarms in Date Book Clock and Note Pad to remind yourself of important meetings or notes When you enable the Alarm Vibrate and indicator light settings your handheld vibrates and the indicator light blinks to notify you of alarms This is useful for situations where you want to turn the Alarm Sound off but still be notified of alarms To set the Alarm Vibrate and indicator light settings 1 Tap the Alarm Vibrate pick list and select On or Off 2 Tap the Alarm LED pick list and select On or Off Beam Receive You can choose to turn off the Beam Receive feature This prohibits anyone from beaming info
43. space on your handheld To increase memory do the following 1 Tap the Menu icon 2 Tap Message and then tap Empty Trash Using the Message menu You can use the Message menu to further manipulate your e mail and you can select from the following options Message Select All Deselect All Get Wlessage hove To hark Read hark Unread Select All Selects all e mail in the current mail folder Deselect All Deselects all e mail in the current mail folder Get Message Connects to the mail server if needed and downloads all bodies for selected e mail that need to be downloaded Move To Moves selected e mail to the folder you specify See Moving e mail between folders earlier in this chapter for details 57 Chapter 5 Using MultiMail Deluxe Mark Read Marks all selected e mail as read Read messages appear in plain text Mark Unread Marks all selected e mail as unread Unread messages appear in bold text Delete Deletes all selected e mail in the current folder Empty Trash Deletes all e mail from the trash Configuring MultiMail Deluxe If you have activated your handheld and established a Palm wireless account a Palm wireless e mail account is already configured in MultiMail Deluxe If you installed Palm MultiMail Deluxe Desktop Link a business e mail account is configured to receive your forwarded business e mail You can configure up to six additional e mail accounts Each account can use
44. that you have already installed Palm Desktop software If you have not installed this software see Step 4 Install software in Chapter 1 for instructions To perform a local HotSync operation on a Windows computer 1 Place your handheld on the cradle 2 If the HotSync Manager is not running start it On the Windows desktop click Start and then choose Programs Navigate to the Palm Desktop software program group and choose HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens the HotSync Manager 158 Performing cradle HotSync operations 3 Press the HotSync button on the cradle IMPORTANT The first time you perform a HotSync operation you must enter a user name in the New User dialog box and click OK Every handheld should have a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same user name The HotSync Progress dialog box appears and synchronization begins HotSync Progress Status Synchronizing Address Book User Marguerite Gallagher Oo amp roe Ce 4 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can remove your handheld from the cradle Gently rock your handheld forward in the cradle and then l
45. the Note Pad list or an individual note 135 Chapter 13 Using Note Pad Record menus Recorda Options tes Edit Options New Mote a Delete Note DO Note Pad list Beam Note zB Note screen Options menus ZS Options J Preferences Security About Note Pod About Note Pod Note Pad list Note screen Preferences Security Details About Note Pad Displays the Note Pad Preferences dialog box where you define the sort order for notes and the alarm sound Displays the Change Security dialog box where you set a privacy option for all notes Displays the Note Details dialog box where you assign a category and privacy option for a note Shows version information for Note Pad 136 Using Security Your handheld comes with a Security application so that unauthorized users cannot view the entries you wish to protect Use the Security application to do the following Lock and turn off your handheld so that it does not operate until you enter the correct password Mask all records that you mark as private so the information appears greyed out Hide all records that you mark as private so they do not appear on any screen You can mask and hide private records with or without a password Without a password private records are hidden or masked until you set the Security application to show them With a password you must enter the password to view the private entrie
46. the Serial Port Settings tab 5 Under Check for handheld connection using select Local Setup 6 Under Local Setup select the port where your cradle is connected from the Port pop up menu 7 Close the HotSync Software Setup window Now the next time you want to perform a HotSync operation just press the HotSync button on the cradle as you always did in the past Conducting a HotSync operation via modem You can use a modem to synchronize your handheld when you are away from your computer IMPORTANT The first HotSync operation must be performed using a local direct connection or with infrared communication After that you can perform a modem HotSync operation To perform a HotSync operation via modem you need the following m A modem connected to your computer m Palm Desktop software configured for use with the modem 165 Chapter 16 Performing HotSync Operations m A modem connected to your handheld m A configuration for the kind of modem connection you want to make See Connection preferences in Chapter 17 for more information NOTE You cannot perform a wireless HotSync operation using your handheld s internal radio Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you leave your office so that your computer is ready to receive a call from your handheld To prepare your Windows co
47. the following formats Comma separated csv m Memo Pad archive mpa m Address Book archive aba 29 Chapter 3 Entering Data in Your Handheld m Text txt For information on how to set up a file link see the Palm Desktop online Help Importing data from a Mac computer Palm Desktop software can import data from any of the following applications when you export the data in the appropriate file format Address Book Plus text file m Claris Organizer Palm Desktop software can open these files directly m ClarisWorks save under new name as ASCII text file m DateBook Pro text file m DayMaker text file m Dynodex text file m FileMaker Pro tab separated text file m Meeting Maker text file m Newton running OS 1 0 with Newton Connection Kit Names Date Book Calendar and Notepad text file Now Contact text file m Now Up to Date text file m QuickDex text file TouchBase Pro text file To import data from a Mac computer 1 Open Palm Desktop software 2 From the File menu choose Import 3 Select the file you want to import 4 Click Open 5 If you want to change the order of the fields you re importing point to a field wait for the cursor to change to a double arrow and then drag the field to anew location 6 If you do not want to import a field click the arrow between the field names 7 From the Fields pop up menu choose the appropriate field 8 From the D
48. the name of the Personal category to Business all records formerly in the Personal category appear in the Business category Finding information Your handheld offers several ways to find information quickly All applications that reside on your handheld Find locates any text that you specify always starting with the current application However Find does not search through applications on expansion cards m Date Book To Do List Memo Pad Phone Lookup displays the Address list screen and lets you add the information that appears in this list to a record m Address Book The Look Up line lets you enter the first letters of a name to scroll immediately to that name Looking up Address Book records When working with Address Book the scroll button on the front panel of the handheld makes it easy to navigate among your address entries m In the Address list screen the scroll button moves up or down an entire screen of records If you hold down the scroll button you accelerate the scrolling and display every third screen m In the Address view screen the scroll button moves to the previous or next address record You can also use the Address list Look Up feature to quickly scroll to any of your Address Book entries 86 Common tasks To look up an Address Book record 1 Display the Address list screen 2 Enter the first letter of the name you want to find Abrams Liz 650 454 6121 Adams Ben 403 7 F2 1900
49. the password hint if you entered one to help you remember the password If you are still unable to remember the password you can delete it from your handheld Deleting a forgotten password also deletes all entries and files marked as Private IMPORTANT If you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 Tap Lost Password 2 Tap Yes Making records private In many applications you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide or mask all private records Masked records appear as grey placeholders in the same position they would appear if they were not masked and are marked with a 141 Chapter 14 Using Security lock icon Hidden records disappear completely from the screen If you define a password for your handheld you must enter it to display private records Beckman Rachel 510 532 0746 Bertolli Marcu 213 422 1363 Cain Cathy 650 235 0222 Carpenter Joan 718 824 1548 Carter Melanie 212 395 6277 i 213 343 9801 To hide all private records 1 Tap the Applications icon 2 Tap the Security icon amp 3 Tap the Current Privacy pick list and select Hide Record Hide Records i Password Records marked Private in th
50. using IR to PirHandheld Local gt Tap here to Ge start IR Ae w IR to PC Handheld HotSync operation Returning to cradle HotSync operations It s easy to return to using the cradle for HotSync operations If your cradle is connected to a USB port you can continue using it while HotSync Manager is configured for infrared communication Use the following instructions to return to Local USB cradle HotSync operations only when needed such as when you have disconnected the cradle from the USB port 164 Conducting a HotSync operation via modem To return to local USB cradle HotSyne operations on a Windows computer 1 If needed connect the cradle to the USB port of your computer you use for HotSync operations 2 Click the HotSync Manager icon in the Windows system tray and select Local USB if it is not already checked To return to local Serial cradle HotSync operations on a Windows computer 1 If needed connect the cradle to the port of your computer you use for HotSync operations 2 Click the HotSync Manager icon in the Windows system tray 3 Choose Setup and then click Local 4 Select the COM port where your cradle is connected 5 Click OK To return to local serial cradle HotSyne operations on a Mac computer 1 If needed connect the cradle to a serial port on your computer 2 Double click the HotSync Manager icon in the Palm folder 3 In the HotSync Controls tab select Enabled 4 Click
51. within a corporate environment do not change these settings unless your corporate system administrator instructs you to do so To view or change Web Clipping Preferences 1 2 3 Tap the Applications icon Tap the Prefs icon Tap the pick list in the upper right corner of the screen Select Web Clipping 45 Chapter 4 Using Wireless Features 5 Access any of the following options Connection Displays the name of the current connection either the Palm Wireless Service or a network dialup connection Changes you make in the Network preferences panel update this field User ID Displays your User ID Server Displays the name of the proxy server Warn when Displays a warning when you submit a query that transmits your sending personal personal information such as your unique handheld ID The unormate warning gives you a choice you can continue the transaction or cancel it before any information is sent If you want to be warned select this check box To change the proxy server 1 From the Web Clipping Preferences screen tap Server 2 Enter your new Proxy server name or IP address 3 Tap OK Preferences w Web Clipping Edit Server Connection nternal Radio O Warn when sending personal Information To restore the initial proxy server setting tap Default Protection of your wireless transactions Your handheld uses next generation encryption technology This encryption technolog
52. your handheld to your nearest environmental recycling center Resetting your handheld Under normal circumstances you will not have to use the reset button On rare occasions however your handheld may no longer respond to buttons or the screen In this case you need to perform a reset to get your handheld running again Performing a soft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Welcome screen appears followed by the Date and Time Preferences screen to set date and time 198 Resetting your handheld To perform a soft reset m Use the reset tip tool or the tip of an unfolded paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Reset button TIP The metal and plastic stylus that comes with your handheld has a reset tip inside To use it unscrew the barrel from the stylus quill Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem NOTE Youcan restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Hold down the power button on the front panel of the handheld 2 While holding down the pow
53. 8 alarm sounds 178 alarm vibrate setting 178 auto off delay 177 system sounds 178 Glossary See Graffiti ShortCuts Graffiti accented characters 24 alphabet 18 20 basic concepts 18 capital letters 21 Command stroke 78 how to write characters 19 menu commands 78 moving the cursor 25 numbers 22 online Help 81 174 problems using 206 punctuation marks 22 ShortCuts for entering data 25 194 195 symbols 23 tips 20 writing area 11 19 Green indicator light 36 H Handheld increasing space on 12 Hard reset 199 205 Hardware add ons 12 Help Graffiti 81 online tips 16 Hiding records 142 History in web clipping applications 43 HotSync buttons preferences 175 conduits for synchronizing applications 155 157 200 201 conduits for synchronizing applications Mac 157 customizing 156 157 first time operation 158 162 170 172 IR operation 162 165 linking to external files 29 222 Index local operation 152 158 210 local operation on Mac 161 modem operation 152 165 170 211 212 modem settings 166 operations using cradle 164 180 operations using IR port 162 164 180 181 problems with 209 213 problems with IR 212 restoring data 200 201 setting options 151 152 using with another PIM 98 Icons alarm 119 application 14 76 note 91 online Tips 16 Over the air 41 repeating event 121 Security 46 Idle timeout of ISP or server connection 187 IMAP additional options 66 mail retrieval options 62 Imp
54. Beckman Rachel 010 532 0746 Bertolli Marcus 213 422 1363 403 459 1279 016 626 1424 650 235 6222 carter Melanie 212 395 6277 W Chu Byron 213 343 9801 Conner Sand 301 933 6833 1 Look Up line The list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrolls to the first letter of the company name 3 Tap the record to view its contents Using Find You can use Find to locate any text that you specify in any application that resides on your handheld Find does not search applications that reside on an expansion card To use Find 1 Tap the Find icon TIP If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box 2 Enter the text that you want to find Find is not case sensitive For example searching for the name davidson also finds Davidson Find locates any words that begin with the text you enter For example searching for plane finds planet but not airplane 3 Tap OK Find searches for the text in all records and all notes 87 Chapter 6 Working with Applications Matches for David MultiMail Messages Addresses
55. Book 119 setting in Note Pad 134 sound 113 127 178 205 vibrate setting 178 Alphabet Graffiti writing 20 onscreen keyboard 14 Index Application buttons 11 73 99 115 174 Applications Address Book 99 beaming 26 27 Calculator 105 Card Info 109 categories 75 Clock 111 Date Book 115 font style 92 installing 93 97 Launcher 73 76 Memo Pad 129 mobile portal 38 Note Pad 133 opening 73 plug in 191 preferences for 79 removing 97 security 137 size in kilobytes 215 To Do List 145 version of 215 viewing as icons 76 viewing as list 76 See also Add on applications Archive files importing data from 28 for main applications 28 saving deleted records 82 saving purged records 83 Auto off delay 177 Autotext See Graffiti ShortCuts Backlight 11 175 Battery conserving power 177 gauge 73 life and use 197 219 Index recharging 5 recycling 198 warning 218 Beaming information 26 28 location of IR port 10 pen stroke to activate 175 problems with 213 See also Infrared Bold font for text 91 Browsing Internet 39 Business card for beaming 26 Buttons preferences 174 C Calculator buttons explained 105 106 memory 106 overview 105 recent calculations 105 106 Calibration 13 176 Call Waiting disabling 169 185 Calling card using in phone settings 169 185 Capital letters Graffiti writing 21 Card Info 109 Caring for the handheld 197 Categories application 75 assigning records to 83 84 be
56. Card Information 1 2 Tap the Applications icon Tap the Card Info icon Review Card name Type and Size Review card contents summarized by directory Cord info as Card H My Card Revi dint Type MultiMedia card eview card information Size 3 ME Free of 3 ME Application Directory Review summarized 3 Applications 105 KB card contents Renaming a card 1 2 Tap the Applications icon Tap the Card Info icon Tap the Menu icon Tap Card and then tap Rename Card Enter the new name for the card 109 Chapter 9 Using Card Info Rename Card New Card Name 6 Tap Rename Formatting a card Formatting a card destroys all its data and prepares it to accept new applications and data 1 Tap the Applications icon 2 Tap the Card Info icon 3 Tap the Menu icon 4 Tap Card and then tap Format Card 5 Tap OK Card Info menus Card menus Card Info menus are shown here for your reference and Card Info features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands Rename card zR Format Card F Help a H About Card Info Help Provides help text About Card Info Shows version information for Card Info 110 Using Clock Clock enables you to view the current time and date and to set an alarm Use Clock to do the following View the cu
57. Card sncans ven Gets on eed Hen oe E Ea ooh Geen eee eees eee 109 POO CALC ca stnocgeretqenered test eiathenses A a 110 Card IO MCNUS o66 eno op anes eee eens nape esas Hee eaen aes 110 Card ENUS 3232444 setae piven tee been eee peet eas tadns aadpGeeaeee 110 Chapter 10 Using Clock i cic ccc cee eee eae 111 WieCWANS UNG WING punta E ce circa ones Roma E bet 111 Sene analari oss eiaa eea i aea cheese a E E ae enraged OSs eee 112 Lock N ee eee eee e EE AE E E ee 112 Chapter 11 Using Date Book 0 0 ccc ees 115 DONCOUNNS an Event si4n ennceese wants seen Leeder i eee epee i 116 Resch duling an eVet sonctcarctotccnatnoncntet en tatsnut bake bene ha 119 Setting an alarm for an event 0 ccc cee eee eens 119 Scheduling repeating or continuous events 6 60 c eee eee eee 120 Changing the Date BOOK VIEW lt yececsabis ect aebe ues shoe een eee stints 122 Contents Working mM Week View 2 0 0 205e sewed atia Ea ai gam 4 tom ee eeen eee 123 PPOMINS event CONICS 65 2a erah chur i annae dey hes Btn EAE 124 Working i Month VieW sccuceconctattwethbeteerheeanrdeadaeedes 124 Working In Acenda VIEW sc svceandagnseend chen ere gueeenes te EERDE 125 Date Book menus preferences and display options 126 RECON e ae et ee ee ee ee oe 126 OPUNE EN cass oe ig yearns yee eee ee eee ee eee eee eet 126 Chapter 12 Using Memo Pad 0 000 ees 129 Crean no MENOS per uence ee eroee ead eae ado eey ee eee
58. D Data entry See Entering data Date displaying in Clock 113 setting current 179 208 Date Book adding Address Book data to records 88 89 Agenda view 125 alarm 119 archive files dba 28 changing event time 119 changing event to untimed 119 conduit for synchronizing 155 conflicting events 124 continuous events 120 122 creating records 80 116 119 Day view 122 deleting records 81 display options 127 displaying current time 123 end time for Day view 127 fonts 91 menus 126 Month view 124 notes for records 90 91 opening 115 overview 115 private records 143 purging records 82 83 repeating events 82 120 122 scheduling events 116 119 selecting dates 117 start time for Day view 127 Sunday or Monday to start week 176 switching views 122 untimed events 116 118 Week view 123 177 208 Dates To Do List record due 147 148 Day displaying in Clock 113 Day Date Book view 116 127 DBA Date Book archive file 28 Decimal point 177 Default categories 83 Deleted data saving in archive files 82 Deleting applications 97 Desktop software 97 filter 70 Graffiti characters 20 passwords 138 records 81 service templates 191 text 81 See also Purging records Desktop software linking to external files 29 removing 98 saving deleted data to an archive file 82 Digitizer 13 176 DNS Domain Naming System 188 Double booked events 124 Dragging memos into other applications 129 stylus to activate features 175 using th
59. G cuscenitatcanrrsceagacoueeaeciauoe E A 214 Tene GUDDOE e saa RAEE E EE meta 215 Product Regulatory Information 000 c eee eee ees 217 Uc ee ee ee ee 219 vii Contents Vill About This Book Welcome to the Palm 1700 Series handheld This handbook is designed to help you get up and running quickly on your handheld It describes all you need to know about how to use your handheld and the applications that come with it It walks you through m Enabling wireless features m Sending and receiving personal and business e mail wirelessly m Locating all the parts of your handheld m Viewing and entering data m Working with expansion cards m Using your handheld with your computer m Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your handheld you can use the rest of this handbook as a reference for less common tasks for maintaining your handheld and also as a source of information if you have problems operating it About This Book Setting Up Your new Palm 1700 Series handheld is wirelessly enabled so that you can use it to transmit and receive information over the airwaves Use your handheld to do the following Receive secure business e mail wherever you are and rely on your handheld s blinking indicator light vibrator or alarm to notify you of its arrival Set filters and notification preferences so that you dete
60. HotSync Manager icon From the HotSync menu choose Conduit Settings Select your user name from the User pop up menu and check that the correct conduit is active Click the HotSync Manager and choose Custom Check that the correct conduit is active Check that the correct conduit is installed Reinstall the HotSync Manager and make sure the correct conduit is selected If you are using the optional serial cradle or if you are performing a HotSync operation using a modem make sure you are not running another program such as America Online that uses the serial port you selected in the Setup dialog box Backup the Palm Desktop software uninstall it then reinstall it 209 Appendix B Frequently Asked Questions I tried to do a local HotSync operation but it did not complete successfully Make sure your handheld is seated in the cradle correctly Check the connection between the HotSync cradle and the USB or serial port on your computer Make sure the user name you selected in Palm Desktop software matches the user name assigned to your handheld Make sure the date on your computer matches the date on your handheld Read the HotSync Log for the user account for which you are performing a HotSync operation On a Windows computer try each step in turn Make sure HotSync Manager is running If it is running close it and restart it Make sure you selected Local USB or Local Serial as appropriate from the
61. HotSync Manager menu If you are using the serial cradle make sure you selected the correct serial port on the Local tab in the Setup dialog It should be set to the port where you connected the HotSync cradle If you are using the serial cradle try a lower baud rate setting on the Local tab in the Setup dialog If you are using the serial cradle make sure you aren t running a program such as America Online that uses the serial port you selected in the Setup dialog box On a Mac computer try each step in turn Make sure HotSync Manager is enabled on the HotSync Controls tab in the HotSync Software Setup window If you are using the optional serial cradle make sure you selected Local on the Serial Port Settings tab in the HotSync software settings window and that the Local Setup port matches the port where your HotSync cradle is connected If you are using the optional serial cradle try a lower Speed setting on the Serial Port Settings tab If you are using the optional serial cradle make sure you aren t running a program such as America Online fax or telephony software or AppleTalk networking that uses the serial port you selected in the Serial Port Settings tab 210 HotSync problems l tried to do a modem HotSync operation but it did not complete successfully Check the following on your computer Make sure your computer is turned on and that it does not shut down automatically as part of an energy
62. Mail Eerie caat AL Caii SerUer Your Same 2 In the Server field enter the name of your outgoing STMP mail server 3 Enter your e mail address 4 Enter your name 64 Configuring MultiMail Deluxe To set additional outgoing mail options 1 Tap More and set additional options for outgoing mail 3 SendMailSettings Q O Reply To Address O BoC a copy of outgoing msgs to Fort Humber 25 O Use ESMITP 2 Set additional options for outgoing mail Reply To Address If you want replies sent to a different e mail address tap the check box and enter an alternative address BCC Tap the check box and enter an e mail address to which a blind carbon copy will be sent Port Number If your SMTP server uses a port number other than 25 change the Port number Use ESTMP Select this option only when your System Administrator advises you to do so Tap OK Deleting an account 1 2 3 Tap the menu icon Tap Options Tap Servers Tap the Account pick list and then tap Edit Accounts All configured e mail accounts appear in a list Tap the name of the account you want to delete and then tap Delete Tap Yes in the Delete Confirmation dialog box to delete the account and all associated e mail messages Tap OK After you perform the next HotSync operation the memory associated with an account and its messages will be released 65 Chapter 5 Using MultiMail Deluxe Set
63. Palm Desktop software and your handheld to find and use the fastest speed Port Identifies the port that Palm Desktop software uses to communicate with the HotSync cradle Select the port where you connected the HotSync cradle If you perform IR HotSync operations select Infrared port 154 Customizing HotSync application settings Modem Setup Enables you to perform HotSync operations across a telephone line To do this you must purchase an optional add on modem accessory for your handheld have a modem connected to your computer and set the following options Modem Identifies the type of modem connected to your computer If your modem does not appear on the list use the Hayes setting or choose Custom to enter a command string Refer to the manual that came with your modem to find the appropriate command string Port Identifies the port that Palm Desktop software uses to communicate with the modem Select the USB modem or printer port where you connected the modem cable Modem Speaker Activates the modem s speaker If you are having trouble connecting turn on this option to make sure the modem connected to your computer is responding to Incoming calls You can set both Local and Modem settings and prepare your computer to synchronize using the HotSync cradle or a modem However choosing both setups prevents you from using either port for other operations such as printing faxing or AppleTalk networking 4 Clo
64. Palm Net Discontinued The Palm Net service is discontinued as of August 31 2004 Any information in this manual pertaining to Palm Net PQAs web clipping applications MyPalm and the WAP Browser is not applicable after that date For wireless email and web browsing we recommend you migrate to a palmOne smartphone We can help you do this Click here to learn how to upgrade to a new solution Handbook for Palm 1 00 Series Handhelds Copyright Copyright 1998 2001 Palm Inc All rights reserved Graffiti HotSync MultiMail PalmModem Palm Net and Palm OS are registered trademarks and the HotSync logo MyPalm Palm Palm Powered and the Palm logo are trademarks of Palm Inc Other product and brand names may be trademarks or registered trademarks of their respective owners Bluetooth is a trademark of Telefonaktiebolaget L M Ericsson Sweden and licensed to Palm Inc Disclaimer and Limitation of Liability Palm Inc assumes no responsibility for any damage or loss resulting from the use of this handbook Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss IMPORTANT Please read the End User Software License Agreement with
65. ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut eek Your handheld includes the following predefined Graffiti ShortCuts Entry Shortcut Date Stamp ds Time stamp ts Date time stamp ds Meeting me 25 Chapter 3 Entering Data in Your Handheld Beaming data Entry Shortcut Breakfast br Lunch lu Dinner di Your handheld is equipped with an IR infrared port that you can use to beam information to another Palm OS handheld that s close by and also has an IR port The IR port is located at the top of the handheld behind the small dark shield You can beam the following information between Palm OS handhelds The record currently displayed in Date Book Address Book To Do List Note Pad or Memo Pad All records of the category currently displayed in Address Book To Do List Note Pad or Memo Pad A special Address Book record that you designate as your business card containing information you want to exchange with business contacts An application installed in RAM memory An application installed on an expansion card that is seated in the card slot TIP You can also perform HotSync operations using the IR port See IR HotSync operations in Chapter 16 for more details To select a business card 1 2 3 4 Create an Address Book record that contains the information you want on your business
66. Sync command on the Palm Desktop software menu bar From the HotSync Manager menu choose Custom Select the appropriate user name from the list Select an application in the Conduit list Click Change and do one of the following The MyPalm Update conduit Set update options Enter your Username and Password and select the check box to set these options as a default Change HotSync Action x Would you like to update your MyPalm applications on the next HotSync operation Update MyPalm applications C Do not update MyPalm applications Set as default Your MyPalm Account Username Password T Palm Vil Vilx user or recently upgraded my Palm Vil to an i705 Login Help Cancel MultiMail Set synchronization options Click Configure Accounts to change e mail account settings Other applications Click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog Change HotSync Action x HotSync Action for Date Book a Synchronize the fies Boe Help g a C Desktop overwrites h
67. To From Subject 67 Chapter 5 Using MultiMail Deluxe Contains pick Select a filter action Contains Starts with Does NOT Contain list Edit line Enter the text that must be found in the header field For example if you want to be notified of only e mail whose Subject is the Apollo Project enter Apollo Project ADD button Use to further refine the notification criteria by linking two conditions together Creating filters Filters provide efficient ways to manage e mail retrieval and storage Filters may be used differently based on the e mail account to which you attach a filter Palm wireless e mail account When you initiate a Get Mail or a Get and Send transaction filters can be used to define which e mail is downloaded to your handheld Any POP or IMAP e mail account When you initiate a Get Mail or a Get and Send transaction filters can be used to define which e mail is downloaded to your handheld Business e mail account Filters can be used to determine which e mail is forwarded from your desktop to your handheld For any e mail account filters allow you to sort incoming e mail into a folder or mailbox you identify to make reading faster and easier For example you may want to file e mail about sales meetings into a specific folder You can create a filter that automates this action so that whenever you receive an e mail about sales meetings it is immediately sent to the sales folder To c
68. Use this command anytime you forget a stroke for a character NOTE In Note Pad the Edit menu appears only when the title of a note is selected To edit a note in Note Pad use the eraser tool to remove lines and the pen tool to add lines Deleting records To delete a record 1 Select the record you want to delete 2 Tap the Menu icon 3 Tap Record and then tap the Delete command Date Book Delete Event Address Book Delete Address 81 Chapter 6 Working with Applications To Do List Delete Item Note Pad Delete Note Memo Pad Delete Memo A confirmation dialog box appears If you want to save a copy of the deleted item to an archive file in Palm Desktop software be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check The archive check box does not appear in Note Pad because you can t archive Note Pad notes 4 Tap OK If you choose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways m In Date Book Address Book To Do List and Memo Pad open the Details dialog box for the record tap Delete and then tap OK m In Note Pad open the note you want to delete and then tap Delete m Delete the text of the record NOTE In Date Book you can choose to delete the text of th
69. Using Wireless Features iad History History pick list Directions Distance E Start cut going North B 3 miles on 4TH AVE towards E STH ST by turning left 2 4TH AWE becomes z miles UNION SO E 3 UNION 50 E becomes a S miles FARK AWE 5 4 Turn SLIGHT RIGHT 6 3 miles onto FARK AWE TUNNEL 5 FARK AWE TUNNEL 1 7 miles becomes PARK AYE 3 Select the clipping you want to review Saving information from a web clipping application You can copy the text of a clipping or a page of a web clipping application and paste it into another application For example you can copy driving directions and paste them into Memo Pad To save the text of a clipping or page 1 Make sure the clipping or page you want to copy is onscreen You can use the Back arrow or the History list to display the clipping or page you want 2 Tap the Menu icon 3 Tap Edit and then tap Copy Page 4 Open one of the handheld applications such as Memo Pad 5 Create a new record 6 Tap the Menu icon 7 Tap Edit and then tap Paste For example here are the directions found in the sample procedure above pasted into Memo Pad DURT History Memo 1 of 1 Untied Driving Directions From c1 ASTOR PLACE HEW TORE HY To 345 MADISON AY EME NEW YORK A Directions Distance E Start out going Horth B 3 miles on 4TH AVE towards E STH ST by turning left Keep the following points in mind about the Copy Page comm
70. a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS number 5 Tap OK IP address Everyone who logs on to the Internet needs to have a unique identifier an IP address whether permanent or temporary Some networks dynamically assign a temporary IP address when clients log in The IP Address field lets you identify whether your network provides automatic dynamic temporary IP addressing 188 Viewing Preferences If your IP address is permanently assigned you need to get that information from your System Administrator If you are not sure select Automatic To identify dynamic IP addressing m Tap the IP Address check box to select it Details Connection type PPP Idle tirneout 1 Minute Query DMS W IF Address BY Automati i ress R Automatic Tap to select automatic IP address To enter a permanent IP address 1 Tap the IP Address check box to deselect it and display a permanent IP address field below the check box 2 Tap the space to the left of the first period then enter the first section of the IP address Each section must be a number from 0 to 255 3 Tap and enter the r
71. adadene ss 58 PElOLe VOU DE ee E eee nee Odes E E ee haRe 58 Using ACCOUN DCU D sc cccasecgacecenebeeeeaapeneee se Sttmeen seen ed 58 Editing emiail account 40 ticceredecaansye aided ease eeeeeeeehoeeeds 63 Dekbimo aN ACCOUNE erer coecay yoy bere diets ee shdd aes ieee 65 Pete VIA FODOS s ecnas eg eiccwn petted aoea tee ees ete ee tees 66 DEMING NOUMCAUOM OPUONS 6 44 456 0na gues con an ehoetaeeree ese wane as 66 sine nouncanonm iers secret ninti he ice sere eas ERE EN 67 Crea OIS epa Eare EE E EES EREN 68 Setting MultiMail Deluxe Preferences 0 0 00 cece eee eee eee 70 Chapter 6 Working with Applications 000 cee eee 73 ODEN APP ICAHONG 24 cia ear see otis ae cag eee fe ee eet ee 73 Opening expansion card applications 0 0 eee ee eee ee 74 Switching between applications 0 0 cee ec eee 74 Categorizing ApphCaloNS 44044004 asad iiti awaweess oh one aa E 75 Changing the Applications Launcher display 000 76 Copying applications to an expansion card 0 0c eee eee 76 GeO OUS seacachaasivces Catotecangtinstatetasuatabethasaecaer ES 77 Choosing application preferences 0 00 cee een 79 COMMON TASKS vyresi ek rep tee pees OE E E E E E E 79 Ea T O a a E E E E E A aed S eee ees 80 PUDE TOCO a E E E a E en ean 80 WEEMS TECON earair aine eR E EE AEE 81 PCIe FCCOLIS G o choonse pp anaes cantata nerds te pene enuenees 82 Contents CaleCONIZiNe TECOLNS sq
72. ails Exploring Your Handheld Your Palm i700 Series handheld is wirelessly enabled It will help you stay in touch with important e mail and information and to stay organized on time and up to date with daily tasks while you are away from your desk Use your new handheld to do the following Compose and securely send and receive business or personal e mail wirelessly Receive alerts when new e mail arrives Rely on any or all of the following alert modes the indicator light vibrator or alarm sound Access internet information with the MyPalm mobile portal Browse or search the internet Download and use web clipping applications that help you find Internet information quickly Enter your schedule in Date Book Keep all your contact names addresses and phone numbers in Address Book Prioritize and assign your tasks a due date in To Do List Jot quick notes directly on the screen in Note Pad Set alarms from Clock Date Book and Note Pad to keep yourself on schedule and remind yourself of appointments and notes Set preferences for how you receive alarms hearing a sound seeing a blinking indicator light or feeling your handheld vibrate Chose any combination Synchronize your data with Palm Desktop software on your Windows or Mac computer so you always have a copy Insert Secure Digital SD or MultiMediaCards to add additional software or memory or to back up your data Beam information to another Pal
73. ainment Finder Tap a web clipping application SPAAN for more information s Lottery Humber a Metric Converter Dining Reports Music Finders 5 Tap Download 6 Tap Start Download 7 Tap OK Working with web clipping applications Web clipping applications are designed so that you can use them as you use most handheld applications Skills you learn in other applications can also be used to work in web clipping applications For example m Tap to select an item or perform an action m Use Graffiti writing or the onscreen keyboard to enter text m In edit lines select cut copy and paste text as you do in other applications on your handheld 40 Working with web clipping applications m Elements of the interface that look familiar edit lines pick lists check boxes scroll arrows buttons menus etc behave in web clipping applications just as they behave in basic applications like Address Book When you install a web clipping application on your handheld it appears by default in the Palm Net category of the Applications Launcher Most web clipping application icons are easy to recognize because they usually include the over the air icon three short lines radiating from the right side of the application icon Often the application icons also have a dark diamond shape as their background gt Common identifiers used in many icons of web clipping applications After you establish a wireles
74. alm Desktop software for Windows users and the Palm Desktop Software for the Macintosh User s Guide on the Palm Desktop software CD ROM Importing data If you have data stored in computer applications such as spreadsheets and databases or if you want to import data from another handheld you can transfer the data to your handheld without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld Importing data from a Windows computer Palm Desktop software can import data in the following file formats Comma delimited csv txt Address Book and Memo Pad only m Tab delimited tab tsv txt Address Book and Memo Pad only a CSV Lotus Organizer 2 x 97 Mapping Address Book only m vCal vcs Date Book only m v Card vcf Address Book only m Date Book archive dba m Address Book archive aba m To Do List archive tda m Memo Pad archive mpa 28 Importing data Archive formats can only be used with Palm Desktop software Use the archive file formats to share information with other people who use a Palm OS handheld or to create a copy of your important Palm Desktop information To import data from a Windows computer 1 Open Palm Desktop software 2 Click the application into which you want to import data 3 If you are importing records that contain a f
75. aming 26 27 creating 85 default 83 displaying 84 103 208 merging 86 renaming 85 using in Applications Launcher 75 Chain calculations 106 Characters Graffiti 18 Charging handheld 5 Check boxes 15 Clearing Calculator entries 105 Clipping See Web clipping Applications Clock alarm 112 alarm preferences 113 display options 113 menus 112 opening 111 112 Combining categories 86 Comma delimited files importing data from 28 Command buttons 15 equivalents Graffiti writing 78 stroke 28 toolbar 78 Command stroke 28 78 89 Compressing Day view 127 Conduits for modem HotSync operations 169 for synchronizing applications 209 for updating the mobile portal 155 for synchronizing applications 155 157 200 201 for synchronizing applications Macintosh 157 Conflicting events 124 Connecting service templates 186 to server or ISP 186 Connection preferences 181 selecting for network 184 Continuous events deleting from Date Book 82 scheduling 121 Contrast control 14 Copying notes into other applications 133 text 81 Country default setting 176 Cradle connecting to computer 12 for local HotSync operations 158 164 viewing data from 177 Creating Address Book entries 100 101 categories 75 85 custom fields in Address Book 103 Date Book events 116 notes for records 90 records 80 Current date 208 Current time 73 Custom fields in Address Book 103 220 Index Cutting text 81 Cycling through views 99 115
76. and m Copying always starts at the top of the current clipping or page regardless of what is displayed onscreen 44 Web Clipping Preferences m The Copy Page command copies only the first 4 096 bytes 4KB of data If the clipping or page you copy contains more than 4KB of data your handheld appends the word truncated to the end of the pasted text TIP Use the Info command in the Options menu to find out how large a clipping is The Copy Page command does not copy images or icons table structures or text formatting such as bold italics and so on Sending e mail from a page If a web clipping application or clipping gives you the opportunity to reply to an e mail address you can do so To send e mail from a page 1 Tap the address displayed in the page MultiMail Deluxe opens The To field contains the address to reply to Enter the text of your message Do one of the following Tap Put in Outbox to file the message in the Outbox Your message is sent the next time you open the e mail application and tap Get amp Send Tap Cancel and then tap Yes to save the message in the MultiMail Draft folder Tap No to delete the message Web Clipping Preferences The Web Clipping Preferences screen allows you to change the proxy server your handheld uses to communicate and allows you to prevent the transmission of your handheld s ID to Internet content providers IMPORTANT If you are working
77. and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of the alarm 127 Chapter 11 Using Date Book Remind Me Defines how many times the alarm will occur after the initial occurrence The choices are Once Twice 3 Times 5 Times and 10 Times Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes About Date Book Shows version information for Date Book 128 Using Memo Pad Memo Pad provides a place to take notes that are not associated with records in Date Book Address Book or To Do List The number of memos you can store is dependent only on the memory available on your handheld Use Memo Pad to do the following m Use Graffiti characters to store memos lists or any other text message on your handheld m Drag and drop memos into popular computer applications like Microsoft Word when you synchronize using Palm Desktop software and HotSync technology m Assign memos to categories so that you can organize and view them in logical groups m Write down phone numbers and other types of information Later you can copy and paste this information to other ap
78. andheld Setas default o Go C Handheld overwrites desktop QO Do nothing 6 Click OK 156 Customizing HotSync application settings 7 Repeat steps 4 through 6 to change conduit settings for other applications 8 Click Done to activate your settings To customize HotSync application settings on a Mac computer 1 Double click the Palm Desktop icon in the Palm folder 2 From the HotSync menu choose Conduit Settings 3 From the User pop up menu select the appropriate user name 4 Select an application in the Conduit list 5 Click Conduit Settings and do one of the following The MyPalm Update conduit Set update options Enter your Username and Password and select the check box to set these options as a default Change HotSync Action Would you like to update your MyPalm applications on the next HotSync operation J Your MyPalm Account O recently upgraded my Update MyPalm applications Do not update MyPalm applications Lj Set as default Palm VIIA IIx User or Palm VII VIIx to an i705 Other applications Click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis clic
79. andheld and a modem The modem can be attached to or within a mobile phone or some other device containing an IR port Some IR phones contain modems Editing connections The following example shows you how to edit the IR to Phone connection to adjust the communication speed you can similarly edit other connections or settings or create a custom connection You can use the IR to Phone connection to perform a remote IR HotSync operation To accomplish the HotSync operation your handheld sends data through its IR port to a modem attached to or within a mobile phone which then dials a modem attached to or within your desktop computer to synchronize with your Desktop application 180 Viewing Preferences To edit the IR to Phone connection 1 Select the IR to Phone connection and tap Edit Preferences 7 Connection Available Connections Palmolwodern cradler coble IR to Pl Hondheld IF to Phone Serial to Phone Serial to Modern 2 Tap Details Edit Connection i Details Mame IF to Phone Speed 115 200 bps C7600 bps Flow Ctl 35 400 bp Connect to Modem 19200 bos Via Infrared initstring Dialing TouchTone Volume w Off 3 Tap the Speed pick list and select the appropriate speed 4 Enter the initialization string supplied by the documentation for the modem attached to your mobile phone if necessary 5 Tap OK and then tap OK again to save the configuration After you creat
80. anging Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details Address Entry Details Showin List Work Category Unfiled Private 0 4 Select any of the following settings Show in List Select which type of phone or other information appears in the Address list screen Your options are Work Home Fax Other E mail Main Pager and Mobile The identifying letters W H F O M or P appear next to the record in the Address list depending on which information is displayed If you select E mail no identifying letter is displayed Category Assign the entry to a category Private Hide this entry when Security is turned on Address Book menus Address Book menus are shown here for your reference and Address Book features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Address list screen or the Address view screen Record menus Record Duplicate Address xT Beam Category Send Category Beam Business Card Record Delete Address a D Duplicate Address T Beam Address Send Address j Attach Note Address list Delete Note
81. ant to do this M Don task this question again Click Yes to transfer all the profile data to the handheld 171 Chapter 16 Performing HotSync Operations The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld To use a profile for the first time HotSync operation on a Mac computer 1 Connect the new handheld to the HotSync cradle 2 Press the HotSync button on the cradle 3 Select the profile you want to load on the handheld and click OK to transfer all the profile data to the handheld Please select a user The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld 172 Setting Preferences for Your Handheld The Preferences screens enable you to customize the configuration options on your handheld including the following Buttons Connection Date and Time Digitizer Formats General Network Owner ShortCuts Web Clipping Wireless Viewing Preferences Assign an application to the Favorite icon Reassign the following different applications to the buttons on the front panel of your handheld and the HotSync button on the cradle and the full screen pen stroke command Configure cradle modem and infrared communication settings Set the date time time zone and Daylight Saving switch Calibrate the screen on your handheld Set the country default and th
82. apping events 208 HotSync problems HotSyne problems I cannot do a HotSync operation what should I check to make sure am doing it correctly did a HotSync operation but one of my applications did not synchronize lam using Outlook as my PIM but cannot do a HotSync operation cannot launch the HotSync Manager Make sure the HotSync cradle is connected securely On a Windows computer try these steps Check the Windows system tray to make sure the HotSync Manager is running If it is not open Palm Desktop software Make sure you selected Local USB or Local Serial as appropriate from the HotSync Manager menu If you are using the serial cradle make sure you selected the correct serial port on the Local tab in the Setup dialog It should be set to the port where you connected the HotSync cradle On a Mac computer try these steps Make sure HotSync Manager is enabled If it is not double click the HotSync Manager icon in the Palm folder and enable HotSync Manager on the HotSync Controls tab If you are using the optional serial cradle double click the HotSync Manager icon in the Palm folder and then click the Serial Port Settings tab Make sure Local is selected and that the port selection matches the port where your HotSync cradle is attached On a Windows computer click the HotSync Manager and choose Custom Check that the correct conduit is active On a Mac computer double click the
83. ard number When you define your calling card number you need to add commas at the beginning to compensate for this delay Each comma delays transmission of your calling card number for two seconds 185 Chapter 17 Setting Preferences for Your Handheld To use a calling card 1 Tap the Use calling card check box to select it Phone Setup i Phone Select this box to use a Enter your calling card calling card number here 2 Enter your calling card number on the Use calling card line NOTE The Phone Setup dialog box works correctly for AT amp T and Sprint long distance services However because MCI works differently MCI customers need to put the calling card number in the Phone field and the phone number in the Use calling card field TIP It s a good idea to add at least three commas before your calling card number to compensate for the cue delay 3 Tap OK Connecting to your service After you set your Connection and Network Preferences establishing a connection to your Internet Service Provider ISP or your company s network dial in server is easy NOTE If you are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site www palm com To establish a connection m Tap Connect to dial the current service and display the Service Connectio
84. at the right side of any item that has a note Note icon To review or edit a note m Tap the Note icon U To delete a note 1 Tap the Note icon D 2 Tap Delete 3 Tap Yes Choosing fonts In many applications you can change the font style to make text easier to read You can choose small large or bold fonts in each application that allows you to change font style 91 Chapter 6 Working with Applications VMemo 1 of 5 Untfiled Nemo 1 of 1 Unfiled Fort Worth areg L Small font Bold font To change the font style 1 Open an application 2 Tap the Menu icon amp 3 Tap Options and then tap Font 4 Tap the font style you want to use Select Font Tap here for bold font Tap here for large font Tap here for small font 5 Tap OK Reviewing alerts When you use certain application settings your handheld can alert you to any of the following m An appointment set in Date Book A note created in Note Pad m An alarm set in Clock m E mail received by your Palm wireless or business e mail accounts 92 Installing and removing applications When an alert occurs your handheld displays a reminder message If you tap Snooze in response to an alert message your handheld reminds you of the item again in five minutes The Reminder screen displays alerts that await attention 5 55pm Reminders O tof 5 45 pm Today Stop on the way home O 5 40pm Today Alorra O s
85. ation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keyboard All punctuation marks begin with a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot 22 Using Graffiti writing to enter data appears to show it is active The next stroke you make with the stylus creates a punctuation mark Punctuation shift When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Symbol Stroke Symbol pm l Left Paren C pom o Apostrophe Right Paren T N Question Slash O ce S Additional Graffiti punctuation fo amp lt gt OltalAlshelelsJ e 7 Ya 2 fF la 2 tab VIEIBIGIBINNIZ INE Writing symbols and extended characters All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld Symbol Shift N When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or extended character Symbol Shift 23 Chapter 3 Entering Data in Your Handheld e c M CONVISE er CE K TEMSE Writing accented characters To create accented characters draw the stroke normally used to create the letter followed by an accent stroke Graffiti writing then adds t
86. c operation with a local direct connection or with infrared communication The following steps assume that you have already installed Palm Desktop software See Step 4 Install software in Chapter 1 if you have not installed this software 160 Performing cradle HotSync operations To perform a local HotSync operation on a Mac computer 1 Place your handheld on the HotSync cradle 2 Make sure HotSync Manager is enabled Double click the HotSync Manager icon in the Palm folder Click the HotSync Controls tab and make sure the Enabled option is selected 3 Press the HotSync button on the cradle The HotSync Progress dialog box appears followed by the Select User dialog box 4 In the Select User dialog box select the user name you entered when you installed the Palm Desktop software and click OK Please select a user The HotSync Progress dialog box reappears and synchronization begins 161 Chapter 16 Performing HotSync Operations HotSync Progress Status Synchronizing Memo Pad User Arthur Manzi a Q 5 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can remove your handheld from the cradle Gently rock your handheld forward in the cradle and then lift
87. cal Setup prepares this computer to HotSyne with Modem Setup a handheld in its cradle connected to the serial port specified below oth ou Both Setups Local Setup Speed As fast as possible Port PalmConnect USB gt Modem Setup z5 Modem U S Robotics Sportster Port PalmConnect USB Modem Speaker Oo On amp off Check for a handheld Select the method you use to synchronize your handheld connection using and your desktop applications Local Setup Synchronizes while your handheld and HotSync cradle are connected to this computer Modem Setup Synchronizes while your handheld communicates to this computer across a telephone line Both Setups Synchronizes using the HotSync cradle or through the modem HotSync Manager monitors both connections for communication from a handheld Choosing Both Setups prevents you from using either port for other operations such as printing faxing or AppleTalk networking Local Setup Enables you to perform HotSync operations using the HotSync cradle that is connected to your computer If you are using the USB cradle for a direct HotSync operation you do not need to set these options set them if you are using the optional serial cradle Speed Determines the speed at which data is transferred between your handheld and Palm Desktop software Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows
88. chive file on your desktop the next time you perform a HotSync operation NOTE Purging does not happen automatically You must tap the command to make it happen Categorizing records Categorize records in the Address Book To Do List Note Pad and Memo Pad applications so that they are grouped logically and are easy to review When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfiled category You can leave an entry as Unfiled or assign it to a category at any time System defined and user defined categories By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application When you have an expansion card properly seated in the expansion card slot the last item in the category pick list will be the name of the expansion card You cannot otherwise categorize applications that reside on an expansion card Address Book contains the QuickList user defined category in which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer etc The illust
89. count Receive Microsoft Outlook business e mail forwarded from your desktop and reply to it Wireless notification of new e mail messages from your Palm wireless account or your business e mail account Filtering capabilities for wireless e mail notification and for sorting and organizing your e mail based on rules you create Support for SMTP POP3 and IMAP4 protocols Support for up to six e mail accounts in addition to your Palm wireless account and desktop account When you registered for your wireless account and activated your handheld a mailbox was configured to work with your Palm wireless account If you installed Palm MultiMail Deluxe Desktop Link a second mailbox is configured on your handheld to receive your forwarded business e mail You can create mailboxes to access up to six additional e mail services See Configuring MultiMail Deluxe later in this chapter for details To open MultiMail Deluxe Press the MultiMail Deluxe application button on the front panel of your handheld MultiMail Deluxe button 49 Chapter 5 Using MultiMail Deluxe TIP Holding down the button for two seconds initiates wireless message retrieval Receiving e mail 1 Tap Get Mail If you have e mail stored in your Outbox you will see Get and Send In the Get Mail dialog box select choices for downloading subjects only or messages Get hail Subjects Only Messages Tap Details
90. count settings Select the Set as Default check box to use this setting as a default Other applications Select Desktop overwrites handheld Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog Change HotSync Action x HotSync Action for Date Book oe e Synchronize he files Eo Help g a C Desktop overwrites handheld M Setas default B C Handheld overwrites desktop QO C Do nothing 6 Click OK 7 Repeat steps 4 through 6 to change conduit settings for other applications 8 Click Done to activate your settings 9 Perform a HotSync operation To restore your data from a Mac computer after a hard reset 1 Double click the HotSync Manager in the Palm folder 2 From the HotSync menu choose Conduit Settings 200 Resetting your handheld 3 From the Users pop up menu select the appropriate user name 4 Select an application from the list 5 Click Conduit Settings and do one of the following The MyPalm Update conduit Set update options Enter your Username and Password and select the check box to set these options as a default Other applications Click Macintosh o
91. d move to a less crowded area m If you re ina vehicle keep your handheld level with the windshield The metal frame of the vehicle shields radio signals Mountains and buildings may also block signals If you re outdoors move away from overhead electrical wires Move from under trees m Make sure your handheld is activated m Check the battery icon to verify the battery is charged See Step 2 Charge your handheld in Chapter 1 m Make sure the radio is on and within range by verifying the indicator light is flashing green See Using the indicator light in Chapter 4 m Verify that the signal strength indicator on the radio panel shows a strong signal See Monitoring the transmission signal in Chapter 4 m The network may be down Try again later 207 Appendix B Frequently Asked Questions I can t access a web clipping application Application problems I tapped the Today button but it does not show the correct date I know entered some records but they do not appear in the application lam having problems listing memos the way I want to see them I created an event in Date Book but it doesn t appear in the Week View Make sure the radio is on and within range by verifying the indicator light is flashing green See Using the indicator light in Chapter 4 Try to access the MyPalm mobile portal by pressing the Wireless button If you can access the MyPalm mobile
92. d 14 17 0 Onscreen keyboard 17 81 pen stroke to open 175 Opening Address Book 99 applications 73 Calculator 105 Clock 111 112 Date Book 115 Memo Pad 129 Organizer Lotus PIM 28 Outlook connecting to 209 Overlapping events 124 Over the air icon 41 46 Owner preferences 193 224 Index P Pages web clipping application saving text of 44 sending e mail from 45 Palm MultiMail Desktop Link 49 Passwords 137 141 changing 138 creating 137 deleting 138 for network 183 forgotten 141 214 Pasting notes into other applications 133 text 81 Pen stroke full screen 174 175 Peripheral hardware 12 Phone Lookup 88 89 Phone numbers selecting for Address list 102 selecting types 101 Phone settings for ISP or dial in server 184 186 Pick lists 15 PIM personal information manager using HotSync Manager with 98 Plug in applications 191 Ports IR on handheld 162 Power button 11 PPP 187 PRC application file extension 94 191 Preferences Buttons 174 choosing 79 Connection 181 cradle setting 177 Digitizer 176 Formats 176 General 173 177 HotSync buttons 175 Network 181 193 Owner 193 ShortCuts 194 Web Clipping 45 Primary DNS 188 Prioritizing To Do List records 146 149 Private records displaying and creating 141 143 208 lost with forgotten password 141 Profiles 170 Protection See Security application Proxy server changes 46 Punctuation marks Graffiti writing 22 onscreen keyboard 17 Purging recor
93. d data Visit the web site www palm com for information on third party applications that take advantage of TCP IP Selecting a service Use the Service setting to select the service template for your Internet Service Provider or a dial in server Service templates are a set of ISP and dial in server configuration settings that you can create save and reuse To select a service 1 Tap the Service pick list Lita Network Tap here to display a list of service templates 2 Tap the predefined service template you want to use Entering a user name The User Name setting identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen 182 Viewing Preferences To enter a user name 1 Tap the User Name field 2 Enter your user name Preferences Cos Enter your user name here Details Connect NOTE Most dial in servers do not accept spaces in the user name Entering a password The Password box identifies the password you use to log into your server or ISP Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network If you do not enter a password your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure If you enter a password your handheld displays th
94. d transmitters Those guidelines are consistent with the safety standard previously set by both U S and international standards bodies The design of this product complies with the FCC guidelines and these international standards Responsible Party Palm i700 Series Product Family Palm Inc 5470 Great America Parkway Tested to Compl Santa Clara California 95052 With FCC Stand ds United States of America 408 878 9000 FOR HOME OR OFFICE USE 217 Product Regulatory Information Battery Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions and in accordance with your local regulations 218 A ABA Address Book archive file 28 Accented characters Graffiti writing 24 Activation 7 Activation key 7 Add on applications 93 97 Address Book If Found Call entry 101 adding custom fields 103 adding e mail address from 53 archive files aba 28 business card for beaming 26 categorizing records 83 conduit for synchronizing 155 creating records 80 deleting records 81 displaying category 103 displaying data in the Address list 102 finding records 86 87 fonts 91 menus 102 notes for records 91 opening 99 overview 99 private records 143 sorting records 89 Agenda Date Book view 125 Alarm LED setting 178 lists 92 preset 127 setting in Clock 112 setting in Date
95. dicate that the transfer is complete before you continue working on your handheld To receive beamed information 1 2 Turn on your handheld Point the IR port directly at the IR port of the transmitting handheld to open the Beam dialog box Select a category for the incoming information create a new category or leave the information unfiled Do you want to accept Accessories into Address Category Unfiled 27 Chapter 3 Entering Data in Your Handheld 4 Tap Yes Tips on beaming information m You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 17 for more information m You can draw the Graffiti Command stroke to activate the Command toolbar and then tap the beam icon m You can use the Graffiti Command stroke B to beam the current entry Using your computer keyboard If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported PIM to enter information You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs so you don t need to learn different applications For more information on entering data on your computer refer to the online Help in Palm Desktop software the Quick Tour in P
96. diting the text on the lines below Custom 1 103 Chapter 7 Using Address Book About Address Shows version information for Address Book Book 104 Using Calculator Calculator enables you to perform basic calculations Use Calculator to do the following m Perform addition subtraction multiplication division and square root operations m Store and retrieve values m Display the last series of calculations which is useful for confirming a series of chain calculations To open Calculator 1 Tap the Applications icon 2 Tap the Calculator icon amp Performing calculations The Calculator includes several buttons to help you perform calculations Clears the entire calculation and enables you to begin a fresh calculation Clears the last number you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Toggles the current number between a negative and positive value If you want to enter a negative number enter the number first and then press the button 105 Chapter 8 Using Calculator D Recent Calculations The Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of chain calculations Places the current number in memory Each new numbe
97. ds 82 83 See also Deleting Radio status 36 turning on 34 Range of times in Day view 127 Receiving data See Beaming information Reception 35 Recharging the battery 177 Records beaming 26 27 choosing categories 83 creating 80 Date Book 116 defined 79 deleting 81 121 displaying a category of 84 editing 80 81 fonts 91 hiding private 137 142 lost 208 masking private 137 Memo Pad 129 notes for 90 91 number of 215 private 141 143 purging 82 83 sorting 89 90 To Do List 145 unmasking individual 143 Red indicator light 36 Reminder lists 92 Removing applications 97 Desktop software 97 Renaming categories 85 Repeating events deleting from Date Book 82 225 Index scheduling 121 Rescheduling events 119 Resetting handheld hard reset 199 205 location of reset button 12 198 soft reset 198 Restoring data Mac 200 Windows 200 Reviewing stored web clippings 43 web clippings and queries 43 S Saving data 74 80 82 web clipping information 44 Scheduling events 116 119 Screen backlight 11 blank 205 calibrating 13 176 caring for 197 touching with your finger 11 Scroll bar 15 button 11 SD card 9 See also Expansion Card Searching See Finding Secondary DNS 188 Secure Digital card 9 See also Expansion Card Security 137 141 changing password 138 deleting password 138 displaying owner s name 193 forgotten password 141 private records 141 143 setting a password hint 137 unmaskin
98. e Memo Pad Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign a Buttons Select an application to customize each button ae Date Book MultiMail Ra w Address 3 Mote Pad Tap arrow to fim MyPal show pick list 2 Tap the application that you want to assign to the button To restore all of the buttons to their factory settings tap Default Pen preferences The Buttons Preferences screen enables you to change the assignment of the full screen pen stroke By default the full screen pen stroke activates Graffiti Help Klemo 1 of 1 Unfiled Grattiti OMNZIS ES GF8 4 iB al Drag to top of screen 174 Viewing Preferences To change the Pen preferences 1 Tap Pen Select a feature you can access by dragging your pen from the writing area to the top of the screen 2 Tap the pick list and select one of the following settings for the full screen pen stroke Backlight Turns on the backlight of your handheld Keyboard Opens the onscreen keyboard for entering text characters Graffiti Help Opens a series of screens that show the complete Graffiti characte
99. e current repeating event current and future events or all instances of that event Purging records Over time as you use Date Book and To Do List you ll accumulate records in these applications that have outlived their usefulness For example events that occurred months ago remain in the Date Book and To Do List items that you marked as completed remain in the list All these outdated records take up memory on your handheld so it s a good idea to remove them by using Purge If you think Date Book or To Do List records might prove useful later you can purge them from your handheld and save them in an archive file on your computer Purging is not available in Address Book Note Pad or Memo Pad you must delete outdated records manually from these applications To purge records 1 Open the application 2 Tap the Menu icon 3 Tap Record and then tap Purge A confirmation dialog box appears 82 Common tasks Date Book Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the series ends before the date that you purge records Date Book To Do List If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check box 4 Tap OK If you chose to save a copy of the purged records your handheld transfers them to an ar
100. e details dialog will be hidden If a password is assigned you must gt enter it to show private records Mosk Records Records Hide Records Lock amp Turn Off 4 Tap OK to confirm that you want to hide private records To mask all private records 1 Tap the Applications icon 2 Tap the Security icon 3 Tap the Current Privacy pick list and select Mask Records Mask Records i Password Records marked Private in the details dialog willbe masked p If a password is assigned you must enter it to show private records Show Records Tap Mask ka lock Records Records Hide Records Lock amp Turn Off 4 Tap OK to confirm that you want to mask private records 142 Assigning a password To display all private records 1 2 Do one of the following Tap the Applications icon tap the Security icon then tap the Current Privacy pick list and select Show Records If you do not have a password hidden and masked records become visible If you have a password the Show Private Records dialog box appears Go to step 2 Password Show Private Records lt gt CP Enter your password to show private records P Records oh aa Rec ordz Mlask Records Hide Recordz Lock amp Turn Off Enter your password and then tap OK To unmask individual records 1 2 3 Tap a masked record Do one of the following If you do not
101. e formats for dates times calendar and numbers Set these features auto shutoff interval Stay on in cradle sounds vibrator indicator light and Beam Receive Configure your handheld for use with a network Assign your name phone number and other owner information to your handheld Define a list of Graffiti abbreviations Configure your handheld to make an Internet web connection using clipping applications either wirelessly using the internal radio or using a modem dialup connection See Web Clipping Preferences in Chapter 4 for details Enable wireless operations by scheduling the radio on or turning it completely on or off Check the signal strength See Turning on the radio in Chapter 4 for details To open the Preferences screens 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the pick list in the upper right corner of the screen 4 Select the Preferences screen you want to view 173 Chapter 17 Setting Preferences for Your Handheld Buttons preferences The Buttons Preferences screen enables you to assign a frequently used application to the Favorite icon and to associate different applications with the buttons on the front of the handheld Note Pad is assigned to the Favorite icon by default But if you use Memo Pad more frequently you can assign Memo Pad to the icon so that you don t have to scroll through the Applications Launcher whenever you want to us
102. e stylus 14 E Editing records 80 81 E mail adding attachments 54 addresses in Address Book 101 composing 54 deleting 56 deleting on server 56 drafts 55 filters for 68 70 forwarding 55 notification options 66 reading 51 sending 54 sending from a web clipping 45 setting preferences for 70 trash 57 Entering data 17 31 importing from other applications 28 31 problems with 206 using Note Pad 31 221 Index using the computer keyboard 28 using the onscreen keyboard 17 Entries See Address Book Euro in Graffiti writing 23 in onscreen keyboard 18 Events See Date Book Exclamation marks in To Do List 149 Expansion adding hardware 12 using cards 109 110 Expansion Card applications 74 copying applications 76 described 12 formatting 110 renaming 109 External keyboard 31 F FCC Statement 217 Files linking to external 29 Filters creating 68 editing or deleting 70 notification 67 turning on or off 69 Finding applications using Graffiti writing 74 information in applications 86 89 phone numbers 88 89 using the Find application 87 Fonts 91 92 Formats preferences 176 Frequently asked questions FAQs application problems 208 beaming problems 213 HotSync problems 209 operating problems 205 password problems 214 recharging problems 214 software installation problems 204 tapping and writing problems 206 wireless problems 207 Frozen handheld 206 G Games 178 General preferences 173 alarm LED setting 17
103. e the configuration you need to set up the HotSync Manager of your Desktop application and the HotSync application of your handheld to perform a modem HotSync operation Network preferences and TCP IP software Although your handheld is wirelessly enabled you can also use TCP IP software that is included in the handheld operating system to connect with Internet Service Providers ISPs or dial in remote access servers You will need an optional modem accessory that also supports TCP IP settings To use TCP IP you must create a configuration in Connection Preferences and then create Network Preferences settings The Connection Preferences screen enables you to define several ways that your handheld can use the a modem to communicate with remote devices For example you can communicate with your ISP server or with your computer if you are away on travel See Connection preferences earlier in this chapter for a complete explanation on how to create modem configurations 181 Chapter 17 Setting Preferences for Your Handheld After you configure both the Connection and Network Preferences you can establish a PPP Point to Point Protocol connection with your ISP or dial in server You can do this either by using menu commands from the Network Preferences screen or by using a third party application NOTE TCP IP provides the ability to connect to your ISP or dial in server with applications that allow you to view the transmitte
104. e to activate the backlight See Pen preferences in Chapter 17 for details To turn off the backlight m Press and hold the power button for about two seconds The backlight also turns off automatically after a period of inactivity with the Auto off feature See General preferences in Chapter 17 for more information 11 Chapter 2 Exploring Your Handheld Locating back panel components Expansion card slot Reset button Side channel Universal connector Expansion card slot Adding an expansion card Reset button Side channel for ae cover Universal connector Under normal use you should not have to use the reset button See Resetting your handheld in Appendix A for information about when and how to use the reset button The left side channel holds the front cover which slides in and out Connects your handheld to the cradle which in turn connects to the back of your computer and through the AC adapter to the wall current This allows you to recharge your handheld as well as update the information between your handheld and computer using HotSync technology The universal connector also connects peripheral hardware devices to your handheld Accepts Secure Digital SD or MultiMediaCard expansion cards enabling you to add more memory applications or Bluetooth functionality You can also back up data to an expansion card A tiny expansion card sold separately increase
105. e word Assigned in this field and does not prompt you to enter a password during the login procedure If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 2 3 Tap the Password field Enter the password you use to log into your server sw Metwork Enter password here Password Enter a password If you do not assign a password you willbe asked for one when you connect Tap OK The Password field updates to display the word Assigned 183 Chapter 17 Setting Preferences for Your Handheld Selecting a connection Use the Connection setting to select the method you want to use to connect to your Internet Service Provider or a dial in server See Connection preferences earlier in this chapter for information about creating and configuring connection settings To select a connection 1 Tap the Connection pick list e Network Tap here to display a list of available connections 2 Tap the connection you want to use Adding telephone settings When you select the Phone field your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial in server In addition you can also define a prefix disable Call Waiting and give special instructions for using a calling card To enter your server phone number 1 Tap the Phone field 2 Enter the phone number for your ISP or dial
106. eg evans ppan E eens eek Kama E a eee a ES 83 Pine 1 OPMIANON a sa tercaeceuscesp ac teou ses hee eden ence eee tags 86 SOU Mists Or FOCOLGS 2 caceauecealantwas te cau nekonteeyee ner acne 89 PAC MN MOUS 54 ecpeiet eee ies aor ene Ken eee ke roger E ene 90 CHOOSE TONIS 4ocncctgene tongs RA tea ects eok a eae 91 REVIEW Mle QlCUS nacicutrancne eres sneered est nee aes ese eee emerges 92 Hiding or masking private records 0 0 cece cee eee 93 Installing and removing applications 0 0 0 0 cc cece eee eee 93 Installing add on applications 0 0 0c eee eee 93 Removing applications caccwescecepahoe aces oh acu eie doe oee ee pars 97 Removing Palm Desktop software 0 0 cece ee eee eee 97 Chapter 7 Using Address Book 2 00 cc eee eee eee eee 99 Creating an Address Book entry 0 0 0 0c ccc eee 100 Selecting types of phone numbers 0 0 cece eee eee eee 101 Changing Address Paty delais 42534006 cheejenteneges tonne emetdns 102 Address Book menus 24400 oe eine ane oene sey eats sth rren 102 Chapter 8 Using Calculator 000 c eee eee 105 Ferlornmine calca NONS cad lt daierevaened doasneeae aoame ane meaeee gan 105 INecenr CalcUlaHOns ao4 scene eee arsenate ote ane se ee eee 106 Calc lator Mens seassa nese uh ee als ate eon ea EA cers 106 Chapter 9 Using Card Info 0 ccc ees 109 Reviewing Card MiormahON eere a0 eag enon todo sone eGbeatesateuseanes 109 Reman A
107. elect Other if your ISP is not listed TIP When you select an ISP from the Mail Service pick list MultiMail Deluxe automatically completes many of the required settings Multittail Setup Select the type of mail service for the mailbox you just created For example select your Internet Service Provider ISP or mail server from the list Mail Service FF Other Frotocal F pop Tap the Protocol pick list and select the protocol used by this mail service either POP or IMAP 59 Chapter 5 Using MultiMail Deluxe 6 Tap Next Multittail Setup Select the method for connecting to your mail account You can send and receive mail to other email accounts using your Falm com connection a dial up modem or another wireless seryice Connection Synchronize Only Modem Dialup l Palm Wireless Prewious hear LLEI 7 Tap the Connection pick list and select one of the following connection methods Synchronize Only E mail is exchanged between your handheld and desktop computer when you perform a HotSync operation Modem Dialup E mail is sent and received using a modem accessory Palm Wireless E mail is sent and received using Palm wireless service The next screens in the setup process will differ based on the selected connection method To complete setup for a Modem Dialup connection 1 Tap Next Multitvtail Setup Before Configuring MultiMail the Palm Device Settings may need to be configured
108. elimiters pop up menu choose the appropriate delimiter 9 Click OK 10 To add the imported data to your handheld perform a HotSync operation 30 Using Note Pad See Palm Desktop online Help for more information on importing and exporting data Using Note Pad In addition to using Graffiti characters and the onscreen keyboard you can enter data on your handheld using the Note Pad application When you use Note Pad you write quick notes directly on the handheld screen in your own handwriting See Chapter 13 for more information and instructions Using a portable keyboard You can connect a portable keyboard accessory to the universal connector on your handheld so you can type data directly into your handheld Portable keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer For additional information about this optional accessory go to the web site http www palm com 31 Chapter 3 Entering Data in Your Handheld 32 Using Wireless Features Your handheld is wirelessly enabled so that you can use it to transmit and receive information over the airwaves To use the wireless features you must first establish a wireless account and activate your handheld See Setting Up in Chapter 1 or Getting Started with Palm 1700 Series Handhelds for details After activatation you can use your wireless account to securely send and rece
109. em is currently selected writing in the Graffiti writing area automatically creates a new item Setting priority The priority setting for items lets you arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list When you create a new To Do List item its priority is automatically set to level 1 the highest most important level If you select another item first however the item you create appears beneath the selected item and is given the same priority as the selected item To set the priority of a To Do List item 1 Tap the Priority number on the left side of the To Do List item O 1 Call Dovid Ej 1 Tap to select priority 2 Tap the Priority number that you want to set 1 is most important Checking off a To Do List item You can check off a To Do List item to indicate that you ve completed it You can set the To Do List to record the date that you complete the To Do item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do List item m Tap the check box on the left side of the item 146 Changing To Do List item details M1 Send flawers to M Completed To Do item Changing
110. emaining sections of the IP address 4 Tap OK Login scripts A login script is a series of commands that automates logging in to a network server for example your corporate network or your Internet Service Provider ISP A login script is associated with a specific service template created in Network Preferences A login script is something that you are likely to receive from your IS System Administrator if your company has a system in which you log in to the corporate servers from your handheld using a modem or network connection The script is generally prepared by the System Administrator and distributed to users who need it It automates the events that must take place in order to establish a connection between your handheld and the corporate servers You can create login scripts in two ways m Ina text editor on your desktop computer in which you create a file with the extension PNC which you then install on your handheld using the Install Tool this method is not available to Mac computer users m In the Login Script dialog box on your handheld accessed from the Details dialog box in Network Preferences 189 Chapter 17 Setting Preferences for Your Handheld Login Script i Send CR Woit For Host Home w Send User ID Send CR Higit For Possword Send Possword End Tap here to see the list of available commands NOTE You can also use non ASCII and literal characters in your login script
111. en tap Off or On Connection preferences The Connection Preferences screen enables you to define the settings used to connect your handheld to other devices The screen displays a list of available configurations that are ready to be further defined the list varies depending on the kind of software you ve added to your handheld For example a modem connection appears on the list If you have this modem you only need to specify the phone setup and network connection if required to complete the configuration NOTE You can purchase a PalmModem accessory for use with your handheld See www palm com You can also create custom configurations which include the following PC via Cradle Cable A local HotSync connection the direct connection between your handheld and your desktop computer Your handheld is connected by its universal connector to the cradle and the cradle is attached by its cable to a USB port of your desktop computer If you are using the optional serial cradle the cradle attaches by its cable to a serial COM port of your computer Modem via Cradle Cable A cable connection between your handheld s universal connector and a modem for dialing in to a modem that is part of your computer or laptop PC via Infrared A connection between the IR port of your handheld L and the infrared device of your computer or laptop Modem via Infrared A connection between the IR port of your m h
112. entered in the User ID field of the Network Preferences screen Send Transmits the password entered in the Password field of the Password Network Preferences screen If you did not enter a password this command prompts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before executing the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter text of some kind for example a password or a security code End Identifies the last line in the login script 4 Repeat steps 2 and 3 until the login script is complete 5 Tap OK Plug in applications You can create plug in applications containing script commands that extend the functionality of the built in script commands A plug in application is a standard PRC application that you install on your handheld just like any other application After you install the plug in application you can use the new script commands in a login script Plug in applications have the following characteristics m Written in C language m Compiled into a device executable m Called properly from a login script m Able to return control to a login script after it terminates m Created using a development environment that supports Palm OS software such as Metrow
113. entries on your handheld or you can use Palm Desktop software to create entries on your computer and then download the entries to your handheld with your next HotSync operation Palm Desktop software also has data import capabilities that enable you to load database files into Address Book on your handheld See Importing data in Chapter 3 and Palm Desktop online Help for more information To create a new Address Book entry 1 Press the Address Book application button on the front of your handheld to display the Address list 2 lap New Cursor at Last name Address Edit Untiled 650 454 6121 Last name 408 772 1900 eae 510 532 0746 4 eae 213 422 1363 cance 408 459 1279 sal ie 516 626 1424 j kha 650 235 6222 4 Fox 18 824 1545 4 212 395 6277 213 343 9807 301 933 6833 w Other E mail Address Tap New 3 Enter the last name of the person you want to add to your Address Book The handheld automatically capitalizes the first letter of each field except numeric and e mail fields You do not have to use the Graffiti capital stroke to capitalize the first letter of the name 4 Use the Next Field Graffiti stroke to move to the First Name field Next Field TIP You can also move to any field by tapping it directly 5 Enter the first name of the person in the First Name field 6 Enter the other information that you want to include in this entry As you enter letters i
114. ents that are before and after the range of times shown Previous Next week week S M T WT F OS pel 22 23 M 25 26 27 Tap for that day Bar indicates earlier event Dot indicates untimed event Bar indicates later event 3 Tap an event to show a description of the event 123 Chapter 11 Using Date Book Tue rrari 1 00 pra 2 00 prin Event details Working Lunch with Anne Tap to show event details Tips for using Week View Keep the following points in mind To reschedule an event tap and drag the event to a different time or day Tap a blank time on any day to move to that day and have the time selected for a new event Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times Jul 19 0 EEIBDGOO E BC 5 M T W
115. eps 3 and 4 for each profile that you want to create and then click OK to return to Palm Desktop software 7 Select the profile from the User list and create the data for the profile e g company phone list etc User Tech Support profile Adam firsttime Midyne Te ch Support profile Edit Users 170 Creating a user profile To create a user profile on a Mac computer 1 2 3 Open Palm Desktop software From the User pop up menu choose Edit Users Click New Profile 3 Arthur Manzi 3 Handheld User 3 Michele Weston Enter a unique name for the profile and click OK New Profile Enter name for new profile OT Close the Users window From the User pop up menu choose the new profile Create the data for the profile such as a company phone list From the HotSync menu choose Conduit Settings Select the conduit settings for the profile See Customizing HotSync application settings earlier in this chapter for details To use a profile for the first time HotSync operation on a Windows computer 1 2 3 Place the new handheld in the cradle Press the HotSync button on the cradle Click Profiles Select the profile you want to load on the handheld and click OK 9 Installing a profile will overwrite all data currently on the handheld device Are you sure you w
116. er 17 Not all applications or screens have menus Try changing to a different application For your handheld to recognize handwriting input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 3 Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area Make sure that Graffiti is not shifted into extended or punctuation modes See Using Graffiti writing to enter data in Chapter 3 See Graffiti tips in Chapter 3 for tips on increasing your accuracy when you write Graffiti characters 206 Wireless problems Wireless problems The signal strength is weak I can t access the network You can monitor the transmission signal strength using the Signal Strength bar graph and text message on the Wireless Preferences screen See Monitoring the transmission signal in Chapter 4 for more information Monitor the signal strength while you try the following solutions m Move away from your original location five to ten feet in any direction m If you re indoors stand near a window or move outdoors m Open metal blinds on windows m If you re in an underground parking lot or other space below street level move to a location above ground m If you re in a crow
117. er button use the reset tip tool or the tip of an unfolded paper clip or similar object without a sharp tip to gently press and release the reset button 3 Wait for the Palm Powered logo to appear then release the power button 4 When a message appears on the handheld screen warning that you are about to erase all the data stored on your handheld do one of the following Press the upper half of the scroll button on the front panel of the handheld to complete the hard reset and display the Digitizer screen Press any other button to perform a soft reset 199 Appendix A Maintaining Your Handheld NOTE With a hard reset the current date and time are retained Formats Preferences and other settings are restored to their factory default settings To restore your data from a Windows computer after a hard reset 1 Click the HotSync icon in the Windows system tray bottom right corner of the taskbar You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu choose Custom 3 Select the appropriate user name from the list 4 Select an application in the Conduit list 5 Click Change and then do one of the following The MyPalm Update conduit Set update options Enter your Username and Password and select the check box to set these options as a default MultiMail Select Synchronize Active Accounts Click Configure Accounts to change e mail ac
118. er can be in effect at once Before you download e mail be sure the filters you want are turned on and the ones you don t want are turned off To turn a filter on or off 1 Tap the Menu icon 2 Tap Options and then tap Filters The Filters dialog box appears listing the filters you created Filters Connected Filters IM Y Soles O Fersonal Retrieve mail if the subject contains sales 3 Tap the pick list in the upper left and select Connected or Synchronize The Connected setting applies a filter to a wireless or modem transaction The Synchronize setting applies a filter to a HotSync operation 69 Chapter 5 Using MultiMail Deluxe 5 Tap the filter check boxes to select those filters you want to work for a subsequent e mail transaction A check mark next to a filter means that it is selected To remove a check mark tap the check box To add a check mark tap an empty check box Tap OK To edit or delete a filter 1 2 Tap the Menu icon Tap Options and then tap Filters The Filters dialog box appears listing the filters you created Tap the name of the filter The Filter Editor dialog box appears Do one of the following To edit the filter revise your selections in the pick lists and revise the text in the edit line Tap OK To delete the filter tap Delete and then tap Yes to confirm deletion Tap OK Setting MultiMail Deluxe Preferences Preferenc
119. ering Data in Your Handheld When a keyboard is open you can tap to open any of the other keyboards including the international keyboard si alwjelr tlylul ileje Backspace tot std fiathti fk iy Caps lock cap 2 x vb n m Carriage return shift space Tap here to display alphabetic keyboard intammational lal l l l jel s e j j felel ilil i ileje r Int l Tap here to display Tap here to display numeric keyboard international keyboard After you finish tap Done to close the onscreen keyboard and place the text in the record Using Graffiti writing to enter data In this section you learn the procedures for creating letters numbers punctuation and symbols as well as some Graffiti tips and tricks Writing Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type on a standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing m If you draw the character shape exactly as shown in the tables later in this chapter like the shapes shown in the following diagram you achieve 100 accuracy ABCDE m The heavy dot on each shape shows where to begin the stroke Certain characters have similar shapes but d
120. erks CodeWarrior for Palm Platform For additional information on creating plug in applications send e mail to Palm Developer Support at devsupp palm com Deleting a service template There is only one way to delete a service template use the Delete command from the Service menu 191 Chapter 17 Setting Preferences for Your Handheld To delete a service template 1 Tap the Service pick list 2 Tap the service template you want to delete 3 Tap the Menu icon amp 4 Tap Service and then tap Delete 5 Tap OK Network preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit service templates TCP IP application menus are shown here for your reference See Using menus in Chapter 6 for more information about choosing menu commands Service menu I Service Meu a Ml Delete a D Duplicate L Options menu Options B ViewLog _ V TCP IP troubleshooting If you are having a problem establishing a network connection using TCP IP check this section and try the suggestions listed Displaying expanded Service Connection Progress messages It s helpful to identify at what point in the login procedure the connection fails An easy way to do this is to display the expanded Service Connection Progress messages Expanded Service Connection Progress messages describe the current stage of the login procedure Press the lower half of
121. es allow you to set preferences for how MultiMail Deluxe handles your e mail To set General preferences 1 2 3 4 Tap the Menu icon Tap Options Tap Preferences Preferences i General System Get w Subjects Only BY Ask Every Time M Confirm Deletions O Delete Megs on Server Download Attachments Select preferences Get Select either Subjects Only or Entire Message 70 Setting MultiMail Deluxe Preferences Ask Every Time Confirm Deletions Delete Msgs on Server Download Attachments Signature Select if you want to choose subjects only or entire messages each time you retrieve e mail Displays a confirmation dialog before executing e mail deletions Deletes messages on the server that you have deleted on your handheld Enables files attached to e mail to be downloaded to your handheld Allows you to attach a default signature to all your outgoing messages Tap Signature and then enter information in the signature dialog box To set Advanced Preferences 1 Tap Advanced Preferences General Advanced System BY Enable Sroart Addressing 2 Select preferences Enable Smart Addressing Allows MultiMail Deluxe to type ahead and complete an e mail address when recognized The rest of the settings only appear for accounts that use a modem dialup connection Timeout Auto Disconnect Disconnect on Exit Sets the number of seconds t
122. es the port that HotSync Manager uses to communicate with the cradle The Palm Desktop installation software automatically detects the port to which you connected the cradle If necessary you can change the port selection Your handheld cannot share this port with an internal modem or other device Speed Determines the speed at which data is transferred between your handheld and Palm Desktop software Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows Palm Desktop software and your handheld to find and use the fastest speed Click the Modem tab to display the modem settings and adjust the options as needed See Conducting a HotSync operation via modem later in this chapter for more information 6 Click OK 152 Selecting HotSync setup options To set the HotSyne options on a Mac computer 1 Double click the HotSync Manager icon in the Palm folder 2 Click the HotSync Controls tab and select any of the following options oO HotSync Software Setup HotSync Controls Serial Port Settings G HotSync Enabled Q Disabled Status HotSync is now using the PalmConnect USB This port cannot be used for printing faxing or AppleTalk networking while HotSync is enabled HotSync Options bA Enable HotSync software at system startup LJ Show more detail in HotSync Log HotSync Enabled Disabled Enable HotSync
123. eting records 81 121 dragging memos into other applications 129 fonts 91 menus 106 130 opening 129 overview 129 private records 143 reviewing memos 130 sorting records 89 208 Memory amount of free 215 for beaming 214 Calculator 106 regaining 82 205 Memos See Memo Pad Menus 77 79 206 Address Book 102 choosing 78 command equivalents Graffiti writing 78 command toolbar 79 Date Book 112 126 Edit menu 80 81 Memo Pad 106 130 135 menu bar 14 77 Network Preferences 192 To Do List 149 Microsoft Outlook connecting to 209 Modem HotSync operations via 165 170 211 212 initialization string 181 Monday to start week 177 Month Date Book view 124 127 Moving the cursor Graffiti writing 25 MPA Memo Pad archive file 28 MultiMail Deluxe 49 72 accessing 49 account setup 58 configuring 58 setting preferences for 70 MultiMail Deluxe Desktop Link 8 49 MultiMediaCard 9 See also Expansion Card MyPalm mobile portal described 38 updating 8 Network connecting 186 idle timeout 187 login scripts 189 191 password 183 phone settings 184 preferences 181 193 primary DNS 188 secondary DNS 188 selecting connection 184 selecting service 182 user name 182 Note Pad alarm 134 copying notes into other applications 133 entering data 31 menus 135 overview 133 reviewing notes 134 Notes attaching to records 90 91 Notification filters 67 Numbers decimal point and thousands separator 177 Graffiti writing 22 onscreen keyboar
124. event 1 2 3 4 5 Tap the event you want to reschedule Tap Details To change the time tap the Time box and select a new time To change the date tap the Date box and select a new date Tap OK Setting an alarm for an event The Alarm setting enables you to set an alarm for events in your Date Book You can set an alarm to notify you minutes hours or days before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm this icon appears to the far right of the event with the alarm When the alarm occurs a reminder message also appears onscreen To set an alarm for an event 1 2 3 Tap the event to which you want to assign an alarm Tap Details Tap the Alarm check box to select it The default setting 5 Minutes appears 119 Chapter 11 Using Date Book 4 Tap the pick list to select Minutes Hours or Days 5 Select the 5 and enter any number from 0 to 99 inclusive as the number of time units Event Details Time Date Alarm Repeat Private Enter number of time units here Tap here to select unit of time 6 Tap OK 7 When the reminder message appears on screen do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen The
125. g individual records 143 wireless transactions 46 Security icon 46 Selecting date for event 117 phone numbers in Address Book 101 text 81 Sending data See Beaming information Serial port 152 154 155 166 167 Service selecting for network 182 templates 186 191 Settings See Preferences ShortCuts backing up 155 managing 194 195 menu commands 78 predefined 25 using 25 Signal strength 35 Soft reset 198 Sorting applications 75 records 89 90 208 Sounds See Alarm and System sounds Starting applications 73 Stylus dragging with 14 pen stroke to activate a feature 174 tapping with 13 Sunday to start week 177 Symbols in Graffiti writing 23 System conduit 155 sounds 178 7 Tab delimited files importing data from 28 Tapping 13 TCP IP 181 192 TDA To Do List archive file 28 Technical Support 203 215 Text copying 81 cutting 81 entry See Entering data files importing data from 28 30 fonts for 91 saving web clipping 44 selecting all 81 Thousands separator 177 Time alarm setting 119 226 Index format 176 setting current 179 setting event 116 start and end for Date Book Day view 127 Tips online 16 To Do List adding Address Book data to records 88 89 archive files tda 28 categorizing records 83 149 checking off items 146 completed items 148 completion date 148 conduit for synchronizing 155 creating records 80 deleting records 81 121 due date 147 148 149 fonts 91 menus 149 no
126. ght at paired intervals vibrating or sounding an alarm For information about selecting notification methods see General preferences in Chapter 17 NOTE You must install Palm MultiMail Deluxe Desktop Link to the same computer that you use to access your business e mail Congratulations You ve set up your handheld installed Palm Desktop software activated your wireless account activated your handheld and installed additional wireless components For comprehensive information about using your handheld continue reading this electronic Handbook For more information about using Palm Desktop Software see the following m The Windows tutorial for Palm Desktop software Quick Tour To access this tutorial go to the Help menu in Palm Desktop software and choose Quick Tour a The electronic Palm Desktop Software for the Macintosh User s Guide To access this guide open the Palm folder and then open the Documentation folder Double click the file Palm Desktop pdf m The online help for Palm Desktop software To access the online help go to the Help menu in Palm Desktop software NOTE If you have upgraded your new handheld and your old handheld have the same user name after completing the upgrade process We strongly recommend that you perform a hard reset on your old handheld to erase all data from it and assign it a new user name during the next HotSync operation See Performing a hard reset in Appendix A for det
127. gitizer drifts Formats preferences Use the Formats Preferences screen to set the country default and the display format of the dates times and numbers on your handheld Country default The country default sets date time week start day and number conventions based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States on the other hand time is expressed using a 12 hour clock with an AM or PM suffix All your handheld applications use the Country default settings You can however customize your own preferences as described in Time date week start and numbers formats later in this chapter To set the country default 1 Tap the country name pick list a Formats Preset to United States w HH MM amn pr 10 44 am w Mir DrY rredrOe Jul 24 2002 Week starts w Sunday Numbers 1 000 00 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld 176 Viewing Preferences To select the time date week start and numbers format 1 Tap the Time pick list and select a format 2 Tap the Date pick list and select a format 3 Tap the Week starts pick list and select whether you want the first day of the week to be Sunday or Monday
128. gles through all the categories of that application 84 Common tasks To define a new category 1 Tap the category pick list in the upper right corner of the screen or list Tap here Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie 650 454 6127 4 403 7 F2 1900 4 510 532 0746 213 422 1363 4 403 459 1279 4 S16 b26 1424 659 235 6222 18 824 1545 4 212 395 6277 213 343 9507 301 933 6833 Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan carter Melanie 516 626 1q24 659 235 6222 18 824 1545 04 212 395 6277 213 343 9507 301 933 6833 in 2 Tap Edit Categories 3 Tap New Edit Categories i 4 Enter the name of the new category and then tap OK Edit Categories Enter a new category name 5 Tap OK You can assign any of your records to the new category To rename a category 1 Tap the category pick list in the upper right corner of the screen or list 2 Tap Edit Categories 3 Select the category that you want to rename and then tap Rename 85 Chapter 6 Working with Applications Edit Categories i 4 Enter the new name for the category and then tap OK Edit Categories Enter a new category name 5 Tap OK TIP You can group the records in two or more categories into one category by giving the categories the same name For example if you change
129. h B 3 miles on 4TH AYE towards E STH ST by turning lett Reviewing current queries and clippings Reed History Directions Distance E Start cut going North B 3 miles on 4TH AVE towards E STH ST by turning left 2 47H AVE becomes z miles UNION SO E 3 UNION SOE becomes a S miles FARK AWE 5 4 Turn SLIGHT RIGHT 8 3 miles onto FARK AWE TUNNEL 5 FARK AWE TUNNEL 1 7 miles becomes PARK AYE Your handheld stores the queries and clippings of your current session so that you can review them Use the Back arrow to review the pages you displayed since you opened the web clipping application To go back to a previously viewed page m Tap the Back arrow in the web clipping application feed History E Driving Directions From Address Address 51 Astor Place City Toa 9 Address Address 945 Madison Avenue City bet Directions Home Traffic Reports Reviewing stored clippings History list Back arrow You can see a list of stored clippings in the History list and then select the one you want to review You can see clippings that pertain only to the web clipping application that is open When you open another web clipping application the History list changes to display only clippings that you received in that web clipping application To review the History list 1 Open the web clipping application that has clippings you want to review 2 Tap the History pick list 43 Chapter 4
130. hat MultiMail Deluxe tries to connect before timing out If you are using a wireless modem or an adapter with a cellular phone this value should be greater than 45 seconds To change tap the Timeout field and enter a new value Automatically disconnects your remote connections after each command This feature is especially useful for wireless modems Disconnects from the modem only after you leave MultiMail Deluxe This feature is an alternative to AutoDisconnect 71 Chapter 5 Using MultiMail Deluxe Modem Wait If you have a wireless modem and want to give the modem a few seconds to initialize itself tap and enter a number of seconds for the wait The typical setting for a wireless modem is 3 and the typical setting for most normal modems is 0 To set System Preferences 1 Tap System Preferences iH System O Backup ALL Cotoboses 2 Select a preference Backup ALL Enables backing up the e mail database Deselecting this Databases option allows you to increase the speed of HotSync operations by not backing up the mail database Because in most cases your mail is on your server you do not need to back up your e mail database from your handheld 3 Tap OK 72 Working with Applications This chapter explains how to open and switch between applications on your handheld how to change application settings so they are personalized to your work methods and how to categorize applications so you view the
131. have a password a masked record becomes visible If you have a password the Show Private Records dialog box appears Go to step 3 Enter your password and then tap OK To make a record private 1 2 3 Display the entry that you want to make private Tap Details Tap the Private check box to select it Tap OK 143 Chapter 14 Using Security 144 Using Io Do List D To Do List is a convenient place to create reminders and prioritize the things that you have to do Use To Do List for the following m Make a quick and convenient list of things to do m Assign a priority level to each task m Assign a due date for any or all of your To Do List items m Assign To Do List items to categories so that you can organize and view them in logical groups Sort your To Do List items either by due date priority level or category Attach notes to individual To Do List items for a description or clarification of the task To open To Do List 1 Tap the Applications icon 2 Tap the To Do List icon Creating list items A To Do List item is a reminder of some task that you have to complete A record in To Do List is called an item To create a To Do List item 1 Tap New t 2 Enter the text of the To Do List item The text can be longer than one line 145 Chapter 15 Using To Do List 3 Tap anywhere onscreen to deselect the To Do List item TIP If no To Do List it
132. he Show Options settings 1 In To Do List tap Show To Do Preferences i Sort by Priority Due Date W Show Completed Items O Show Only Due tems O Record Completion Date O Show Due Dates W Show Priorities O Show Categories 2 Select any of the following settings Show Completed Items Show Only Due Items Record Completion Date Displays your completed items in the To Do List If you turn off this setting your To Do items disappear from the list when you complete check them Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your handheld Purge completed items to remove them from memory Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Replaces the due date with the actual date when you complete check the item If you do not assign a due date to an item the completion date still records when you complete the item 148 Changing To Do List item details Show Due Dates Displays the due dates associated with items in the To Do List and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Categories Shows the category for each item 3 Tap OK To Do List menus To Do Li
133. he accent to the letter For a the following diagram shows the strokes required to draw an accented e cze Accent strokes a a Using these accent strokes you can write the following accented letters AN a i ifid b Additional non English characters You can write the following characters without any special punctuation or shifting CIE You must write these non English characters in the left side of the Graffiti writing area 24 Using Graffiti writing to enter data Navigation strokes In addition to character symbols Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications emm e Move cursor right f Move cursor left Previous field Address Book only Next Field Address Book only Open Address Record Address Book only Graffiti ShortCuts Graffiti ShortCuts make entering commonly used words or phrases quick and easy ShortCuts are similar to the Glossary or Autotext features of some word processors Graffiti writing comes with several predefined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts preferences in Chapter 17 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the
134. he following information The name and version of the operating system you are using The actual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information 1 2 3 Tap the Applications icon Tap the Menu icon amp Tap App and then tap Info NOTE Thousands of third party add on applications have been written for the Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software Tap Version to see version numbers and tap Size to see the amount of free memory in kilobytes 215 Appendix B Frequently Asked Questions 216 Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment
135. ial cradle cable sold separately m 25 MB available hard disk space m 6 MB free RAM Internet Access For easiest activation of your wireless account and to install Palm MultiMail Deluxe Desktop Link and receive updates to the MyPalm mobile portal your desktop computer must have the following A modem or LAN connection m An account with an Internet service provider or Internet service provided by your company a A web browser lf you are upgrading from another Palm OS handheld If you already own a Palm OS handheld you must install the version of Palm Desktop software that comes with your new Palm i700 Series handheld Before you install new software perform a HotSync operation using your old handheld and cradle This ensures all data on your handheld is on your desktop computer Step 1 Connect the HotSync cradle Step 1 Connect the HotSync cradle Shut down and turn off your computer Plug the USB connector into a USB port on your computer Connect the power cord that attaches to the back of the cradle s USB port connector to the AC adapter cord Plug the AC adapter into any AC current outlet Step 2 Charge your handheld Just place your handheld on the cradle for one hour for an initial charge Once your handheld is set up and in daily use place it on the cradle for a few minutes each day to recharge it to full capacity Your handheld s indicator light displays solid green when
136. ield with category names do the following Select All in the Category box Be sure that the same categories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category 4 From the File menu choose Import 5 Select the file you want to import 6 Click Open If you are importing a vCal or vCard file skip to step 10 You do not have to specify which fields correspond to the imported data 7 To import data into the correct Palm Desktop fields drag fields in the left hand column so that they are opposite the corresponding imported field on the right 8 If you do not want to import a field deselect the check box for that field 9 Click OK The imported data is highlighted in the application 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data Using File Link The File Link feature enables you to import Address Book and Memo Pad information to your handheld from a separate external file on your Windows computer such as a company phone list You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld With File Link you can import data stored in any of
137. if you select the item in the Conduit Setup dialog box Tap OK Performing a HotSyne operation via a modem After you prepare your computer and your handheld and select your Conduit Setup options you are ready to perform a modem HotSync operation To perform a modem HotSync operation 1 2 Tap the Applications icon Tap the HotSync icon 169 Chapter 16 Performing HotSync Operations 3 Tap the Modem icon to dial the Palm Desktop modem and synchronize the applications 4 Wait for the HotSync operation to complete If you have any problems conducting a successful HotSync operation see HotSync problems in Appendix B Creating a user profile If you use the File Link feature to configure several Palm OS handhelds with specific information such as a company phone list before distributing them to their actual users you can create a user profile to load the data into a handheld without associating that data with a user name The User Profile feature is designed only for the first time HotSync operation before you assign a User ID to a particular handheld To create a user profile on a Windows computer 1 Open Palm Desktop software 2 From the Tools menu choose Users 3 Click Profiles 4 Click New Select a profile OK New Delete Rename 5 Enter a unique name for the profile and click OK New Profile x Enter a new profile name Cancel 6 Repeat st
138. ifferent beginning and end points Always begin the stroke at the heavy dot you should not create the heavy dot it is only there to show you where to begin the stroke 18 Using Graffiti writing to enter data Most characters require only a single stroke When you lift the stylus from the Graffiti writing area your handheld recognizes and displays the text character immediately To accomplish single strokes some Graffiti strokes are portions of the regular alphabet equivalents The Graffiti writing area is divided into two parts one for writing the letters of the alphabet and one for writing numbers The small marks at the top and bottom of the Graffiti writing area indicate the two areas Write letters here Write numbers here Division marks To write Graffiti letters 1 5 Tap the screen where you want your text to go You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n There are two different stroke shapes available for some letters For these letters choose the one that s easiest for you Lift stylus here Start stroke at heavy dot As you ll see later you use the same shape to create both the uppercase and lowercase version of a letter Position the stylus in the left hand side of
139. ift it to remove Performing a direct HotSync operation Mac computers When you installed Palm Desktop software you entered a user name This user name is the connection between your handheld and your computer The first time you perform a HotSync operation the Palm Desktop software m Adds a user name to your handheld 159 Chapter 16 Performing HotSync Operations Creates a folder for the user name in the Users folder inside the Palm folder For example if you entered Jane Garcia as your user name a folder called Jane Garcia is created in the Users folder r CL Users kr CL Jane Garcia i Conduit Data S Conduit Settings SL Files to Install i HotSyne Lag m Creates a file named User Data in your user name folder User names appear in the User pop up on the right side of the toolbar You can change users by selecting a new name in the pop up menu Each subsequent time you perform a HotSync operation HotSync Manager reads the user name from your handheld and synchronizes the data in the folder of the same name Be sure you select the correct user name from the User pop up before entering data on Palm Desktop or performing a HotSync operation If you are a System Administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps IMPORTANT You must perform your first HotSyn
140. ill lock if inactive for Tap to select Minutes or Hours Minutetsy nter the amount of time 5 Enter the inactive period then select Minute s or Hour s from the pick list 6 Tap OK CAUTION If you lock your handheld you must enter the exact password to re activate your handheld If you forget the password your handheld will present the hint you have entered to help you remember the password If you still cannot remember the password you must perform a hard reset to resume using your handheld Performing a hard reset deletes all the records in your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for more information Locking your handheld manually You can turn off and lock your handheld manually To lock and turn off your handheld 1 Tap the Applications icon O 2 Tap the Security icon 3 Tap Lock amp Turn Off 140 Assigning a password System Lockout i This feature turns off your handheld and prevents others from using it without the password gt Entering the password the next time you turn on your handheld will Current Privacy w Show Records by e unlock it arn turin Ott amp Lock Cancel ae Off 4 Tap Off amp Lock 5 To start your handheld turn it on and then enter the password Recovering from a forgotten password If you forget your password your handheld will display
141. ing and the Serial Port for local operations is set to the simulated port for infrared communication See IR HotSync operations in Chapter 16 for details On a Mac computer make sure the infrared communications extensions have been installed in the Extensions folder inside the System Folder Next open the HotSync Software Setup window and be sure HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port See IR HotSync operations in Chapter 16 for more information On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld Be sure the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer IR HotSync operations do not work after you receive a low battery warning Check the battery power of your handheld Recharge the internal battery My handheld appears to freeze Move your handheld away from the computer s infrared port when I place it near my computer 212 Beaming problems When press the HotSync button on the cradle nothing happens on Palm Desktop software and my handheld times out When perform a HotSync operation my information does not transfer to Palm Desktop software My handheld displays the message Waiting for sender when it s near my computer s infrared port want to synchronize my computer with more than one handheld Beaming problems
142. ing with Applications Creating records You can use the following procedure to create a new record in Date Book Address Book To Do List Note Pad and Memo Pad To create a record 1 Select the application in which you want to create a record 2 lap New 3 In Date Book only Select start and end times for your appointment and tap OK 4 Enter text for the record 5 Optional Tap Details to select attributes for the record Not available in Note Pad 6 In Address Book Note Pad and Memo Pad only Tap Done There s no need to save the record because your handheld saves it automatically Editing records After you create a record you can change delete or enter new text at any time Two screen features tell you when your handheld is in editing mode m A blinking cursor m One or more dotted edit lines Jul 24 02 dlmit ETFs Blinking cursor Edit line NOTE In Note Pad you can write anywhere on the screen So you will not see an edit line or blinking cursor Entering text For information on how to enter text using Graffiti writing the onscreen keyboard or the keyboard attached to your computer see Chapter 3 For information on entering text in Note Pad see Chapter 13 Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application 80 Common tasks To select text in a
143. int to try and remember the password If this does not help or if you do not have a password hint you can use Security to delete the password but your handheld deletes all entries marked as private However if you perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries Use the Palm Desktop software and the cradle or infrared communication to synchronize your data Tap Forgotten Password in Security to remove the password and delete all private records Perform a HotSync operation to synchronize your data and restore the private records by transferring them from your computer to your handheld 214 Technical support forgot the password and my m First use the password hint to try and remember the handheld is locked password If this does not help or if you do not have a password hint you must perform a hard reset to continue using your handheld See Performing a hard reset in Appendix A for more information Technical support If after reviewing the sources listed at the beginning of this appendix you cannot solve your problem contact your regional technical support office by e mail phone or fax Before requesting support please experiment a bit to reproduce and isolate the problem When you do contact support please be ready to provide t
144. is helps protect your data from unauthorized use You can set your handheld to lock automatically or you can lock it manually Locking your handheld automatically You can set your handheld to lock automatically when any one of the following occur m When you turn off the power m Ata time you specify m After a period of inactivity you specify To set your handheld to lock when you turn it off 1 Tap the Applications icon 2 Tap the Security icon 3 Tap the Auto Lock Handheld box and then enter your password Lock Handheld Automatically lock handheld On power ott After a preset dela Your handheld will lock when it is turned off 4 Tap On power off 5 Tap OK To set your handheld to lock at a preset time 1 Tap the Applications icon 2 Tap the Security icon 3 Tap the Auto Lock Handheld box and then enter your password 4 Tap Ata preset time and then use the arrows to set the time 139 Chapter 14 Using Security Lock Handheld Automatically lock handheld At a preset time gt EJ 7 gt Set Time Your handheld will lack at 2 00 pri 5 Tap OK To set your handheld to lock after a period of inactivity 1 Tap the Applications icon 2 Tap the Security icon amp 3 Tap the Auto Lock Handheld box and then enter your password 4 Tap After a preset delay Lock Handheld Automatically lock handheld Ato preset time After a preset delay Your handheld w
145. ish Tap Done Editing e mail accounts From time to time you may need to alter information about an e mail account To select an account to edit 1 2 3 4 5 Tap the menu icon Tap Options Tap Servers Tap the Account pick list and then tap Edit Accounts All configured e mail accounts appear in a list Tap the name of the account you want to change and then tap OK To change the connection type 1 Tap the Connection pick list and select Synchronize Only Modem Dialup or Palm Wireless To change your username or password 1 Tap the username field and enter a new username Your username is typically the first part of your e mail which appears before the symbol Tap the Password box and enter your password Tap OK 63 Chapter 5 Using MultiMail Deluxe To change incoming mail server settings 1 Tap Server 2 Tap Incoming Mail Server Settings La TR outgoing Mail SerUer Protocol pop inp 3 In the Server field enter the name of your incoming mail POP or IMAP server 4 Tap the appropriate protocol for this server POP or IMAP 5 Tap OK To set additional incoming mail options 1 Tap More 2 Set options for getting leaving mail on the server retrieving unread mail only and maximum message size 3 Tap OK To set outgoing mail server settings 1 Tap Outgoing Mail in the Server Settings dialog box Server Settings i Incoming
146. it to remove IR HotSync operations Your handheld is equipped with an infrared IR port that supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association IrDA This means that not only can you beam data to another Palm OS handheld that s equipped with an IR port but you can also beam data to a mobile phone and any other device that supports the IrCOMM implementation of the IrDA standards Most importantly you can use the IR port to perform HotSync operations you don t need your cradle This is especially useful if you travel with an infrared enabled laptop You simply enable infrared communication on your laptop and handheld and follow the steps in Performing an IR HotSync operation later in this section Preparing your computer for infrared communication Before you can perform a HotSync operation using the IR port the computer with which you want to synchronize must fulfill these requirements Your computer must support the IrCOMM implementation of the IrDA standards m Your computer must have an enabled infrared port that s built into the computer or an enabled infrared device attached to the computer m Some desktop computers may require an infrared device attached to a physical COM port Laptops are likely to have a built in IR port so no external device is necessary m Your computer must have an installed infrared driver m If you have an ex
147. itions your handheld battery should remain charged by placing it in the cradle for just a few minutes each day You can conserve battery life by minimizing the use of the backlight feature and changing the Auto off setting that automatically turns the handheld off after a period of inactivity See Auto off delay in Chapter 17 for more information m Ifthe battery becomes low in the course of normal use an alert appears on the handheld screen describing the low battery condition If this alert appears perform a HotSync operation to back up your data then leave your handheld in the cradle to recharge the unit This helps prevent accidental data loss m Ifthe battery drains to the point where your handheld does not operate it stores your data safely for about a week In this case there is enough residual energy in the battery to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should recharge the unit immediately The battery may not have enough residual energy to power the indicator light which normally displays green when charging m If your battery drains and you have the unit in an uncharged state for an extended period of time you can lose all of the stored data m There are no serviceable parts inside your handheld so do not attempt to open the unit m Ifyou ever dispose of your handheld please dispose of it without damaging the environment Take
148. ive business and personal e mail See Chapter 5 for details You can also use it to quickly access Internet information from the MyPalm mobile portal and additional web clipping applications IMPORTANT Whenever you use the wireless features of your handheld please observe the guidelines or prohibitions on the use of wireless devices in your current location For example when you are on an airplane do not turn on your radio at times when government or airline regulations prohibit the use of cellular phones You can of course use all other applications of your handheld in accordance with airline regulations for electronic devices Using the Wireless button m Press the Wireless button to open the MyPalm mobile portal where you can easily access Internet information Wireless button m Press and hold the Wireless button for one second to access the Wireless Preferences screen where you can turn the radio on or off 33 Chapter 4 Using Wireless Features Turning on the radio To send and receive wireless information and receive wireless notifications the internal radio needs to be turned on Use the Wireless Preferences screen to turn the radio on or off or to schedule radio operation You can open the Wireless Preferences screen in multiple ways m Press and hold down the Wireless button lt amp for one second m Tap the Applications icon tap the Prefs icon tap the pick list in the upper
149. iving e mail Sending e mail To start a new e mail 1 Tap New Palm com 5712 w Inbox Edit Message E pe What s f Martha Hut 8 FW Final Ne Pam Swarbr Message wi Michael Bon E 1234 Pam Swarbre O Debug This Martha Hut 3716 Mtg Canc Jmartha mhut Let s meet early next week to E Regd This martha lt mbhut review the plan revisions Let me FS Welcome support actu know the days you are available E What s for lunc martha lt nohut What s for din martha mhut Hi martha mhut Z Tap New 2 Tap the Subject field and enter the subject of your e mail Address your e mail by entering the address until recognized or looking it up in the Address Book To enter the address 1 Tap the To field and enter the address If you want to edit an e mail address that is longer than the line provided in the New Message screen you need to use the Graffiti navigation strokes for moving the cursor left and right If you add addresses to the same field separate them with a comma and a space 2 To send copies tap cc or bec and enter the address Copies cc allow recipients see the addresses of the other recipients but addresses in the blind copies bcc field are hidden from all other recipients TIP Smart Addressing will complete an address for you Just type in the first few characters of a name in Address Book with an associated e mail address When the e
150. k Make Default Thereafter whatever you selected as the default setting is used for HotSync operations Settings HotSync action for Address Book oe Synchronize the files g a Macintosh overwrites handheld D Ou gt Handheld overwrites Macintosh O Do Nothing Default setting Synchronize the files 6 Click OK 7 Repeat steps 4 through 6 to change conduit settings for other applications 8 Close the Conduit Settings window 157 Chapter 16 Performing HotSync Operations Performing cradle HotSyne operations The simplest way to synchronize data is to perform a direct HotSync operation by seating your handheld in the cradle and pressing the HotSync button Performing a cradle HotSyne operation Windows The first time you synchronize your data you need to enter user information on Palm Desktop software After you enter this information and synchronize the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are a System Administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile later in this chapter before performing the following steps IMPORTANT You must perform your first HotSync operation with a local direct connection or with infrared communication rather than using a modem The following steps assume
151. k list next to each application to select a category Category Activate Pollet Address Main Calc Main Card info Y System Clock Main Date Book Main Grattiti System HotSync Y System hemo Pod fain Multia Untiled TIP To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Tap OK Tap Done To display applications by category 1 2 Tap the Applications icon Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and select the category you want to display 75 Chapter 6 Working with Applications Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Applications Launcher To change the Applications Launcher display 1 2 3 Tap the Applications icon Tap the Menu icon amp Tap Options and then tap Preferences Tap the View By pick list and select List Tap OK Ae Activate fe Address calc a Cord Info Clock Date Book tad HotSync P Memo Pad ae MultiMail ee MyPFalm la Ff Mote Pod 2 Prefs Ger Security W To Bo List B welkome
152. l ClefeNCes 545 45ec ee mes a eter bese eens E el eee 176 Geeta prel TONGEN 4 nee ei mere ERE E es ckce een E ET os 177 Date and Tinie preferences 6 srrpirrsre rge tinea i EEN a E EREE 178 CONNECCION Pele rENCE S aaran e E E d aga 180 Network preferences and TCP IP software 0 0 000048 181 Owner PIClCECNCes eroten dutd se etnte aie Rete eh AE EEEE 193 POR Us PRCICLCN CCS a osn5cacenetActcee ye onde E S 194 Appendix A Maintaining Your Handheld 00005 197 Caring lot your handheld sprsessrepinese rnia iikii tahi Koea ER 197 Baier COMSICCTANIONS tate yin exc E E E a E pe ete 197 Resetune your nandheld srisscrerirrtori arkit ikae aen aae 198 Peor a OO eaer aenean eE tetas a E es 198 Perlormune a hard TCSCl p 060 ones Geoen ek krupa een e E ER 199 Appendix B Frequently Asked Questions 0000 ee aes 203 Software installation problems 0 0 c ccc cece eee ee 204 Pera ne ProD caccdusu eee one EEEE E sone edds oer ne eee 205 Tapping and writing problems 4 xcendepeheudes eeeicate eiuk ieee eoeaes 206 We ESS PLODICWNS sc a nae E cine EE aks pana ee oe eS eee 207 vi Contents Applicaton PLODICINS seias saii orn eee Bee oe terse oom 4 tom ARa eee 208 Oye PODE erae nce eess anaes chtew ae seh hes ot EEEa 209 Peamine OLOOlEIIG se ticce0c eheetes heres ae kceaye enh eeea eyes ener E 213 Rechaeemie TO GW otecanntee cone EnEn r ud Gin tere sursopes ee Sear ees 214 Password OLODICIN
153. lect a date by tapping a year month and day in the calendar Previous year Next year Go to Date Tap a select a M fg Sep ort Mor De MOni Tap to select a day Tap to select TIP Inthe Go to Date dialog box you can also use the scroll button on the front panel of the handheld to move forward or backward one month at a time 2 After you locate the date follow the steps for scheduling an event for the current day To schedule an untimed event 1 Select the date that you want for the event 2 lap New 3 Tap No Time so that no start or end times are defined for the new event Set Time 1 Z 3 4 5 6 T g Ej TIP You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti writing area 118 Rescheduling an event 4 Enter a description of the event PETA Emi eiF E New jul 25 0 AjsTi REFE 00 untimed 9 00 event 8 00 10 00 9 00 11 00 10 00 12 00 11 00 1 00 12 00 2 00 1 00 00 4 010 00 5 00 No time ann p selected c00 Tap a blank area on the screen to deselect the untimed event 00 If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Time and then tap OK Rescheduling an event You can easily make changes to your schedule with your handheld To reschedule an
154. ll other applications The menus of each application are illustrated in the chapter on that application To open the menu bar 1 2 Open an application such as Memo Pad Do one of the following Tap the Menu icon amp 77 Chapter 6 Working with Applications Tap on the inverted title area at the top of the screen Tap the title area Memo 1 of 1 Unfiled Record Mew fens at Ml Delete Vlemo D Beam Meno B Tap the Menu icon In this example three menus are available Record Edit and Options The Record menu is selected and contains the commands New Memo Delete Memo and Beam Memo Choosing a menu After you open the menu bar for an application tap the menu that contains the command you want to use The menus and menu commands that are available depend on the application that is currently open Also the menus and menu commands vary depending on which part of the application you re currently using For example in Memo Pad the menus are different for the Memo list screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke which is similar to the keyboard shortcuts used to execute commands on computers The command letters appear to the right of the command names Menu commands Command letters Keyboard K Graffiti Help Draw the Command stroke anywhere in the Graffiti area When you draw the Co
155. lm i700 Series handheld HelpNotes on your regional web site If you are still having problems contact Technical Support See the Customer Support card that comes with your handheld or go to www palm com NOTE Thousands of third party add on applications have been written for the Palm OS handhelds Unfortunately we are not able to support such a large number of third party applications f you are having a problem with a third party application please contact the developer or publisher of that software 203 Appendix B Frequently Asked Questions Software installation problems The Palm Desktop Installer Menu did not appear when I inserted the CD ROM into my Windows computer cannot install Palm Desktop software on my Windows computer cannot install Palm Desktop software on a Mac computer 1 Click the Start button Choose Run from the Start menu Click Browse Locate your CD ROM drive and select the Setup exe file Click Open Click OK Try the following 1 2 Disable any virus scanning software on your computer Press CTRLALT DELETE and end all tasks except Systray and Explorer If a dialog with buttons appears instead of a list of tasks click the Task List button and then end all tasks except Systray and Explorer Make sure your computer has at least 30 MB of disk space available Delete all temporary files Run ScanDisk on your computer Reinstall Palm Desktop software
156. m OS handheld that is close by and has an IR infrared port Update and receive new applications via the MyPalm mobile portal Chapter 2 Exploring Your Handheld Handheld components Take a few moments to locate the front and back panel components of your handheld Locating front panel controls Red and green indicator light IR port Antenna cap Screen Stylus Graffiti writing area Scroll buttons Power button Backlight control Date Book Address a Book Wireless MultiMail Deluxe Application buttons IR port Uses infrared technology to transmit data to and receive data from other Palm OS handhelds and to perform HotSync operations See Beaming data in Chapter 3 and see IR HotSync operations in Chapter 16 or more information Red and green Indicates when you are within or out of range for wireless indicator light transmission It also notifies you of incoming e mail or Date Book Clock Note Pad alarms Stylus Slides in and out of the slot in the side channel of the handheld To use the stylus remove it from the slot and hold it as you would a pen or pencil Unscrew the top of the stylus to access the reset tool 10 Handheld components Graffiti writing area Power button Backlight control Application buttons Scroll buttons Screen Using the backlight The area where you write letters and numbers using the Graffiti alphabet See U
157. m in related groups Opening applications You can use the Applications Launcher to open any application installed on your handheld or an expansion card You can also open Date Book Address Book the MyPalm mobile portal and MultiMail Deluxe with the application buttons on the front panel of your handheld Applications Launcher MultiMail Date Book Deluxe Address Book Wireless In addition to providing a way for you to open applications the Applications Launcher displays the current time battery level and application category To open an application on your handheld 1 Tap the Applications icon Activate Address S Card Into Clock Dote Book O Grattiti HotSync Memo Pod Ge g Multia WtyPolrn Mote Fad 2 Tap the icon of the application that you want to open If you have many applications installed on your handheld tap the scroll bar to see all of your applications 73 Chapter 6 Working with Applications TIP To find an application quickly you can write the Graffiti character for the first letter of its name The Applications Launcher scrolls to the first application with a name that begins with that letter Opening expansion card applications When an expansion card is properly seated in the expansion card slot the Applications Launcher switches to the card and displays its contents The pick list in the upper right corner of the screen displays the name
158. mmand stroke the Command toolbar appears just above the Graffiti writing area to indicate that you are in Command mode Command pom J 78 Choosing application preferences Wlemo 1of5 Unfiled Memeo 1of5 Undo Cut Copy Paste Beam Delete The command toolbar displays context sensitive menu commands for the current screen For example if text is selected the menu icons displayed may be undo cut copy and paste Tap on an icon to select the command or immediately write the corresponding command letter for an appropriate command in the Graffiti writing area For example to choose Select All in the Edit menu draw the Command stroke followed by the letter s Command mode is only active for a short time so you must tap an icon or write the command letter immediately to choose the menu command Choosing application preferences You can set options that affect an entire application in the application s Preferences dialog box To change preferences for an application 1 Open an application 2 Tap the Menu icon amp 3 Tap Options and then tap Preferences NOTE Not all applications have a Preferences command 4 Make changes to the settings 5 Tap OK Common tasks The tasks described in this section use the term records to refer to an individual item in any of the applications a single Date Book event Address Book entry To Do List item Note Pad note or Memo Pad memo 79 Chapter 6 Work
159. mputer for a modem HotSync operation 1 Confirm that the computer modem is connected and turned on and that no communications applications such as fax or telephony software are running on a COM port Make sure the computer is disconnected from all online services such as America Online AOL This helps to avoid conflicts with the COM port 2 Start HotSync Manager if it is not already running and from the HotSync Manager menu choose Modem 3 Adjust the following options as needed General Local Modem Serial Port 1COM3 v Speed fAs Fast As Possible y Setup String JATSO 1 MILO ma e Serial Port Identifies the port for the modem If you are unsure of the port assignment look at the Modem Properties in the Windows Control Panel Speed Determines the speed at which data is transferred Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows Palm Desktop software and your handheld to find and use the fastest speed Modem Identifies the modem type or manufacturer Refer to your modem manual or faceplate for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic 166 Conducting a HotSync operation via modem Setup String Identifies the setup string for your particular modem Not all modems require a setup string Refer to your modem manual and enter the setup
160. n Progress messages To see expanded Service Connection Progress messages press the lower half of the Scroll button To close a connection m Tap Disconnect to terminate the connection between your handheld and your service Creating additional service templates You can create additional service templates from scratch or by duplicating existing templates and editing information After you create a new or duplicate template you can add and edit settings 186 Viewing Preferences To add a new service template 1 Tap the Menu icon 2 Tap Service and then tap New An Untitled service template is added to the Service pick list To duplicate an existing service template 1 Tap the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon amp 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Adding detailed information to a service template If you are using one of the predefined service templates you probably only need to enter your user name and telephone number If you are creating a new service template you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add additional information to a selected service template To add connection details 1 Tap the service field 2 Tap Details Details Connection type PPP Idle timeout 1 Minute Query
161. n alert 5 Tap the Notification Sound pick list and select either the System sound or None With the sound turned off you can still receive alerts from the indicator light and the vibrator Using notification filters For your Palm wireless e mail account only use notification filters to limit the e mail messages that are delivered to and trigger an alert from your handheld For example when you travel you may want to receive and be alerted only to e mail regarding a particular project You can create a filter that permits delivery and notification only when e mail meets these conditions To create a notification filter 1 Tap Filter 2 Tap Edit Notification Editor amp Ifthe To Contains Then Notify Me 3 Use the If the pick lists to create criteria for the notification filter The two pick lists and the edit line combine to create a statement that identifies the type of e mail that triggers notification For example a filter might read If the From Contains mweston example com Then Notify Me You can also use the And button to create a more complex statement such as Tf the From Contains mweston example com And if the Subject Starts with Apollo Project Then Notify Me When you use this notification filter only e mail matching these conditions prompts a notification alert on your handheld To pick list Select the header field with the information contained in the edit line
162. n application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it in black NOTE You can also double tap to select a word or triple tap to select a line of text You can also drag across the text to select additional words or drag down to select a group of lines The following commands may appear in an Edit menu Undo Reverses the action of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions done by using backspace Cut Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copy Copies the selected text and stores it temporarily inthe memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Paste Inserts the text that you cut or copied at the selected point ina record The text you paste replaces any selected text If you did not previously cut or copy text Paste does nothing Select All Selects all of the text in the current record or screen This enables you to cut or copy all of the text and paste it elsewhere Keyboard Opens the onscreen keyboard When you finish with the onscreen keyboard tap Done Graffiti Help Opens screens that show all the Graffiti character strokes
163. n the Title Company City and State fields text appears for the first logical match that exists in your Address Book As you enter more 100 Creating an Address Book entry letters a closer match appears For example you may already have Sacramento and San Francisco in your Address Book As you enter S Sacramento appears and as you continue entering a and n San Francisco replaces Sacramento As soon as the word you want appears tap in the next field to accept the word 7 Tap the scroll arrows to move to the next page of information 8 After you finish entering information tap Done Address Edit Unfiled Lost name Carter Tap Done TIP To create an entry that always appears at the top of the Address list begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any changes you make apply only to the current entry To select other types of phone numbers in an entry 1 Tap the entry that you want to change 2 Tap Edit 3 Tap the pick list next to the label you want to change Address Edit Lost name Carter Address Edit Unfiled Lost name Carter Tap triangle 4 Select a new label 101 Chapter 7 Using Address Book Ch
164. nd operation to search through applications installed on your handheld for specific text Find operations do not search through applications on expansion cards m Select options in dialog boxes m Open the onscreen keyboards Just as you can drag the mouse to select text or move objects on your computer you can also drag the stylus to select text You can also use the stylus to drag the slider of any scroll bar Elements of the handheld interface Menu Mew Wena a bar Delete Memo z Beam Memo 2 B Icons Menu bar A set of commands that are specific to the application Not all applications have a menu bar Icons Tap the icons to open applications Q menus a favorite application and to find text anywhere in your data Contrast control Tap the Contrast icon to open the Adjust Contrast dialog box Tap to the left or right of the slider to adjust the contrast in small increments or drag the slider to change the contrast in large increments Clock Tap the Clock icon to display the time and date abc With the cursor in an input field tap the dot to activate the alphabetic keyboard 123 With the cursor in an input field tap the dot to activate the numeric keyboard 14 Tapping and typing Check box Command button Check box Command buttons Next previous arrows Pick list Scroll bar Tue Jul23 Previous next arrows 10 00 Work on project 1 00 Working Lunch with Anne 2
165. ndows computer 1 Click the HotSync Manager icon in the Windows system tray 2 Choose Setup General Local Modem HotSync Manager Always available putin Startup folder Available only when the Palm Desktop is running C Manual you start the HotSync Manager yourself Cenco 3 Click the General tab and select one of the following options Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running 151 Chapter 16 Performing HotSync Operations Available only Starts HotSync Manager and monitors requests when Palm automatically when you open Palm Desktop software Desktop software is Y Y p p running Manual Monitors requests only when you select HotSync Manager from the Start menu If you re not sure which option to use keep the default setting Always available If you are using a serial cradle click Local tab to display the settings for the connection between your computer and the handheld cradle and adjust the following options as needed If you are using the USB cradle you do not need to use the settings on the Local tab for a direct HotSync operation General Local Modem Serial Port jeeley Speed As Fast As Possible coner Serial Port Identifi
166. ng applications Tap to search the Internet Using mobile portal web clipping applications The content channels of the MyPalm mobile portal host web clipping applications erouped together by categories These channels provide a convenient way to access information quickly even without downloading and installing web clipping applications on your handheld 38 Using the MyPalm mobile portal To access Internet content by channel 1 Tap a content channel such as Finance 2 Tap an icon to view the content If you want to access more web clipping applications tap More or More Content at the bottom of the screen Browsing or searching the Internet Browsing or searching Internet sites directly using a URL is available from the MyPalm mobile portal Keep in mind however that downloading information directly from an Internet site has certain limitations downloading is slow the presentation is not optimized for display on the handheld and the amount of data transferred is higher and therefore more costly We recommend that you access a web site using web clipping applications that are modified for use with your handheld See What is Web Clipping earlier in this chapter for more information To browse or search the Internet 1 Tap the search icon Q on the command bar 2 Enter an URL to browse or a search term and then tap Go Browse and Search ee URL to visit Enter a URL Lh assisas Tap to brow
167. nges to the Current record this amp all Future records All occurrences Cancel Tap Current to delete only the current event item Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last shown date Tap All to delete all occurrences of the repeating event Tap OK Considerations for repeating or continuous events Keep the following points in mind If you change the start date of a repeating event your handheld calculates the number of days you moved the event Your handheld then automatically changes the end date to maintain the duration of the repeating event If you change the repeat interval e g daily to weekly of a repeating event past occurrences prior to the day on which you change the setting are not changed and your handheld creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you apply the change to current and future occurrences past occurrences are not changed If you change other repeat settings e g time alarm private of a repeating event and apply the change to all occurrences your handheld creates a new event The start date of this new event is the day on which the setting
168. nternet Just as your web browser gives you access to many different web sites your handheld gives you access to many different sites for web clipping either through the MyPalm mobile portal or downloaded and installed directly on your handheld These sites are called web clipping applications You access and work with them just as you would with a handheld application like Address Book Web clipping applications give you access to a wide variety of practical Internet information Each web clipping application is designed to let you query the Internet for a specific kind of information For example there are web clipping applications that give you access to traffic and weather conditions airline hotel and restaurant information locations of 36 What is Web Clipping automatic teller machines driving directions stock market data movie listings availability of tickets to local events business and general news definitions spelling and synonyms of words and business and residential phone numbers addresses and e mail addresses Web Clipping not web browsing It can be impractical to browse the Internet from a small handheld computer and look at elaborate animated graphics laden web pages on a small screen As a way to access Internet information web clipping offers you the following advantages m Convenience You can be sitting on a park bench or in the back of a taxi while accessing information f
169. nutes Z 1 Z 3 4 5 6 T g Tap here to select hour 35 o coum tt 3 134 Note Pad menus 6 Tap the Date box Set Date Jon Feb Mar Apr iay Jun IM Fug Sep Oct Mov Dec Tap here to select month Tap here to select year Tap here to select date 29 29 30 31 7 Tap the year month and date you want the alarm to sound After you tap the date the Set Alarm dialog box reappears 8 Tap OK 9 When the alarm goes off and the reminder message appears on screen do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen The reminder message appears again in five minutes and an attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm When the reminder message reappears the current time displays in the Reminder bar and the note title displays on the screen If you did not title the note the time the note was created displays on the screen Tap Go To to open Note Pad Note Pad will open and display the note associated with the alarm f 20 am Reminder T00 am Mail Let tecs Note Pad menus Note Pad menus are shown here for your reference and Note Pad features that are not explained elsewhere in this book are described here The Record and Options menus differ depending on whether you re displaying
170. observe the following general tips when using your handheld Take care not to scratch the screen of your handheld Keep the screen clean When working with your handheld use the supplied stylus or plastic tipped pens intended for use with a touch sensitive screen Never use an actual pen or pencil or other sharp object on the surface of the handheld screen Your handheld is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you sit on it you may damage it Protect your handheld from temperature extremes For example do not leave your handheld on the dashboard of a car on a hot day or on a day when temperatures are below freezing and keep it away from heaters and other heat sources Do not store or use your handheld in any location that is extremely dusty damp or wet Use a soft damp cloth to clean your handheld If the surface of the handheld screen becomes soiled clean it with a soft cloth moistened with a diluted window cleaning solution Battery considerations Please note the following considerations for the battery in your handheld 197 Appendix A Maintaining Your Handheld m Under normal cond
171. ommand string Port Identifies the port that Palm Desktop software uses to communicate with the modem Select the modem or printer port where you connected the modem cable Modem Speaker Activates the modem s speaker If you are having trouble connecting turn on this option to make sure the modem connected to your computer is responding to incoming calls Close the HotSync Software Setup window 167 Chapter 16 Performing HotSync Operations Preparing your handheld There are a few steps you must perform to prepare your handheld for a modem HotSync operation To prepare your handheld for a modem HotSync operation 1 2 3 Tap the Applications icon Tap the HotSync icon Tap Modem Tap the pick list below the icon and select a modem configuration Select a modem Palroatoder fi ti IR to Fhone configuration Serial to Phone Serial to Modern If you need to create a configuration tap the Menu icon and then select Options and Connection Setup See Connection preferences in Chapter 17 for more information Tap the Enter phone field Phone Setup i Tap here If you plan to connect to your company s dial in server network modem instead of connecting to a computer modem see Creating a user profile later in this chapter Enter the telephone number to access the modem connected to your computer If needed enter a dial prefix such as 9 to access an outside line
172. on on MultiMail Please vizit our Website 4 i p Viewing other folders When you receive e mail it appears in the Inbox folder You can easily switch to any other folder to view its contents 51 Chapter 5 Using MultiMail Deluxe 1 Tap the folders pick list in the upper right corner of the screen Palm com Inbox 1 Mutbox Dratts 3 Sent Trash Edit Folders Bl status review El product illustra E lunch meeting H Welcome 2 Tap the folder you want to view Moving e mail between folders You can move one or multiple e mail messages between folders To move one e mail 1 Tap the folder that contains the e mail message you want to move 2 Tap the icon to the left of the message and then tap Move To 3 The folders pick list appears 4 Tap the folder that you want to move the e mail to To move multiple e mail messages 1 Tap the folder that contains the e mail messages you want to move 2 Select the messages to move by tapping to the left of each message icon A check mark appears next to selected messages 3 Do one of the following Tap the account name and then tap Move To on the Message menu Tap the Menu icon and then tap Move To on the Message menu Tap a message icon next to a selected message and then tap Move To on the pick list The Folders pick list appears 4 Tap the Folders pick list and select a destination folder 5 Tap OK 52 Rece
173. one of the following connection methods Palm Wireless E mail is sent and received using Palm wireless service Synchronize Only E mail is exchanged between your handheld and desktop computer when you perform a HotSync operation Modem Dialup E mail is sent and received using a modem accessory Before you begin If you are setting up an e mail account to use with a well known Internet service provider MultiMail Deluxe will automatically set many of the required settings after you select your mail service For other e mail accounts it will be helpful to have the following information which is available from your mail server administrator m The protocol used for incoming mail m The name of the incoming mail server m The name of the outgoing mail SMTP server m Your e mail address m The login script if any you need for connecting to your ISP or mail server Using Account Setup Account Setup guides you through the process of adding a mailbox 58 Configuring MultiMail Deluxe To open account setup 1 2 3 4 Tap the Menu icon Tap Accounts Tap Account Setup Tap the Account pick list and then tap New Account To add a mailbox 1 2 Tap Next Enter a name for the mailbox you are creating Multittail Setup Flease enter a name for the mailbox 2 9 Earthlink Mailt 3 Tap Next 4 Tap the Mail Service pick list and select the service to which you are connecting S
174. ortcuts Shortcut Entry i br Breakfast ShortCut Name di Dinner dz Date Stamp dts Date and Time Stamp lu Lunch me Meeting ts Time Stamp 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters TIP You may want to add a space space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text 4 Tap OK To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut A Editing a ShortCut After you create a ShortCut you can modify it at any time 194 Viewing Preferences To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Make the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes 195 Chapter 17 Setting Preferences for Your Handheld 196 Maintaining Your Handheld This chapter provides information on the following Proper care of your handheld Prolonging battery life Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble free service Please
175. orting data 28 31 Indicator light alarm notification 36 described 36 e mail notification 36 showing radio status 36 Information saving web clipping application 44 45 web clipping Internet 36 Infrared connections 180 HotSync operations 162 164 180 181 port 10 162 problems with IR HotSync operations 212 requirements for computer 162 Initialization string 181 Installing applications 93 97 conduit to install applications 155 International characters Graffiti writing 24 Internet browsing using URL 39 reviewing queries 43 submitting queries 41 web clipping information from 36 IP address 187 188 IR port See also Beaming and Infrared IR See Infrared IrCOMM 162 180 IrDA Infrared Data Association 162 Items See To Do List or Expense K Keyboard computer 28 onscreen 14 17 175 portable 31 L LED alarm 178 Letters font style 92 Graffiti 18 20 onscreen keyboard 17 List in Applications Launcher 76 Locking the handheld with a password 139 141 175 193 Login scripts 189 191 Looking up Address Book data to add to other records 88 89 scrolling in Address list 86 Lost handheld contact for 101 records 208 Lotus Organizer importing data from 28 M Mail adding Address Book data to records 88 Maintenance information 197 Memo Pad adding Address Book data to records 88 89 archive files mpa 28 categorizing records 83 223 Index conduit for synchronizing 155 creating records 80 del
176. our handheld and the other Palm OS handheld are between ten centimeters approximately 4 and one meter approximately 39 apart and that the path between the two handhelds is clear of obstacles Beaming distance to other Palm OS handhelds may be different Move your handheld closer to the receiving handheld 213 Appendix B Frequently Asked Questions When someone beams data to my handheld I get a message telling me it is out of memory Recharging problems When I place my handheld in the cradle the indicator light does not go on Password problems forgot the password and my handheld is not locked Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Perform a soft reset See Performing a soft reset in Appendix A for more information Confirm that your handheld is well seated in the cradle Confirm that your recharger cable is properly connected to the back of the cradle s USB or serial port connector that plugs into your computer Confirm that your recharger is plugged into an AC outlet that has power If you have not used your handheld for a long period such as an extended vacation the battery may not contain enough charge to power the indicator light After your handheld has recharged the indicator light will function normally First use the password h
177. pite Ta wouter 23 Writing symbols and extended characters 0 0 0 0 000008 23 Wine accented CuclACleLS p ccaccanctsesonenens eheteorcaneeendee 24 ACCENE SH OKes pach aro toceseerila gases BOGE eh E eee peehnmes 24 Additional non English characters 0 0 cece eee eee eee 24 Naviga on SUOKCS sesepan pai ai eaa E som Geen AERE EAE T 25 e NOM e hy ore er ae Er EA 29 Pea e E odie r E E E E 26 Using your computer keyboard 0 cee eee 28 PO E eea a a TEE a a we G lt 28 Importing data from a Windows computer s sssasssessresrreso 28 Importing data from a Mac computer 0 cece eee ee eee 30 Bine NoE a e e een E EE 31 Using a portable Key0atd e sesepskr eise ai se noid ERE A neds 31 Chapter 4 Using Wireless Features 000 0c eee eee ee eee 33 Using the Wireless DUttON cna cece unde ne soe ce perseeekanee swe neces 33 Turpin Ol etadi rice rs rres disto rnp EEE eee dtenuneds eeuesee eu 34 Monitoring the transmission signal 0 0 e eee eee 35 E the Ineieator a E E E baat eeeetas teeta ue scenes 36 Wihalis Web Chipping s 22 s careaeateteamedesederneeteeeeteeen seas 36 Web Clipping not web browsing 0 0 0 0 c ec eee 37 Using the MyPalm mobile portal 0 0 0 0 eee 38 Using mobile portal web clipping applications 00 38 Browsing or searching the Internet 0 0 00 0 ce eee eee eee 39 Adding web clipping applications 0 0 0
178. plications To open Memo Pad 1 Tap the Applications icon 2 Tap the Memo Pad icon Creating memos To create a new memo 1 Tap the Applications icon 2 Tap the Memo Pad icon 129 Chapter 12 Using Memo Pad 3 Tap New hemo 6 of 6 Unfiled 1 11722 Meeting minutes 2 Directions to Moscone Center 3 Plans for conference 4 Priorities on new project To discuss Jose Ribera TIP Inthe Memo list screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo 4 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 5 Tap Done Reviewing memos The first line of amemo appears in the Memo list This makes it easy to locate and review your memos To review a memo 1 In the Memo list tap the text of the memo Tap a Memo lof 5 Unfiled 1 11 22 Meeting minutes memo to 2 Directions to Moscone Center review 3 Plans for conference 4 Priorities on new project To discuss Jose Ribera 2 Review or edit the text in the memo 3 Tap Done Memo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands 130 Memo Pad menus The
179. portal network service is available It may be that the web clipping server currently is not accessible Try again later If you cannot access the MyPalm mobile portal network service may be down Try again later For questions and support for third party web clipping applications please contact the software developer directly Your handheld is not set to the current date Make sure the Set Date box in the Date and Time Preferences screen displays the current date See Date and Time preferences in Chapter 17 for more information Check the Categories pick list upper right corner Choose All to display all of the records for the application Check Security and confirm that Private Records is set to Show private records In To Do List tap Show and see if Show Only Due Items is selected If you cannot manually arrange the order of the memos in the list screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Memo Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld In the Week View you cannot select overlapping events that have the same start time If you have two or more events with the same start time choose the Day View to see the overl
180. r set Turn Off amp Lock Turns off and locks the handheld You must assign a password to lock the handheld When locked you need to enter the password to use your handheld Beam Data Beams the current record to another Palm OS handheld 3 Tap OK HotSync buttons preferences The Buttons Preferences screen also enables you to associate different applications with the HotSync button on the cradle and the HotSync button on the optional PalmModem accessory Any changes that you make in the HotSync Buttons dialog box become effective immediately you do not have to change to a different screen or application To change the HotSync buttons preferences 1 Tap HotSync 2 Tap the pick list next to the button you want to assign HotSync Buttons Customize the HotSync Button on the cradle or optional handheld moden G n Tap arrow to show srode pick list GA w HotSync hiodem 3 Tap the application that you want to assign to each button 175 Chapter 17 Setting Preferences for Your Handheld The default setting for each button is the HotSync setting which means the cradle and optional PalmModem accessories perform their normal HotSync functions 4 Tap OK Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard reset or if your di
181. r you enter with the M button is added to the total already stored in memory The number that you add can be either a calculated value or any number you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely places the value into memory until it is recalled Recalls the stored value from memory and inserts it in the current calculation Clears any value that is stored in the Calculator memory Calculates the square root of a number Enter the number then tap the square root button To display recent calculations 1 Tap the Menu icon 2 Tap Options and then tap Recent Calculations Recent Calculations 6 666667 6 666667 3 After you finish reviewing the calculations tap OK Calculator menus Calculator menus are shown here for your reference and Calculator features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands 106 Calculator menus Options menus Edit feat Recent Calculations i About Calculator About Calculator Shows version information for Calculator 107 Chapter 8 Using Calculator 108 Using Card Info KA Card Info lets you review general information about an expansion card Use Card Info to do the following m Review card contents m Rename a card m Format a card Reviewing
182. rations in this section come from Address Book but you can use these procedures in all the applications in which categories are available To move a record into a category 1 Select the record you want to categorize 2 In Address Book only Tap Edit 3 Tap Details 4 Tap the Category pick list to display the list of available categories 83 Chapter 6 Working with Applications Address Entry Details Showin List Work Business Cat FARIN Personal Private QuickList Untiled 5 Select the category for the record 6 Tap OK NOTE In Address Book Note Pad and Memo Pad you can tap the category name in the upper right corner of the screen and select a new category for the item To display a category of records 1 Tap the category pick list in the upper right corner of the list screen Tap here 650 454 6121 Business 403 7 2 1900 4 510 532 0746 213 422 1363 1 403 459 1279 4 516 626 1q24 659 235 6222 18 824 1545 4 212 395 6277 213 343 9807 301 933 6833 4 Personal uickList Unfiled Edit Categories 016 626 1424 650 235 6222 yy T18 824 1545 1 212 395 6277 213 343 9801 1 301 933 6833 in NOTE Inthe Date Book Agenda view the pick list is in the upper right of the To Do list Select the category you want to view The list screen now displays only the records assigned to that category TIP Pressing an application button on the front panel of the handheld tog
183. reate a filter 1 Tap the Menu icon 2 Tap Options and then tap Filters 3 Tap New gt Tap the Filter name field and enter a short description of the filter Filter Editor i Ifthe To Contains Then get mail and move to Inbox 5 Use the If the pick lists to create criteria for the filter 68 Creating filters The three pick lists and the edit line combine to create a statement that identifies the type of e mail and what you want to do with the e mail For example a filter might read If the Subject Contains sales meeting Then retrieve and move to Sales When you use this filter to sort incoming e mail any e mail containing sales in the subject line is filed in the Sales folder To pick list Select the header field with the information contained in the edit line To From Subject cc Date Size Contains pick Select a filter action Contains Starts with Does NOT Contain list Edit line Enter the text that must be found in the header field For example if you want to sort e mail whose Subject is Sales enter Sales If you enter more than one address separate them with a comma Inbox pick list Select the folder or mailbox into which you want your filtered e mail to go 6 Tap OK The filter appears in the Filters list 7 Tap OK By default a filter is selected for use and affects all subsequent downloads of e mail until you deselect it More than one filt
184. reminder message appears again five minutes after you tap Snooze and an attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm Tap Go To to open Date Book Date Book will open and display the event associated with the alarm 12 55pm Reminder Wednesday f724 02 1 00pm 2 00pm Planning Team Meeting Alarm for untimed events You can set a silent alarm for an untimed event In this case the alarm triggers at the specified period of minutes hours or days before midnight beginning of the day of the untimed event When the alarm triggers the reminder list displays the alarm message until you clear it See Reviewing alerts in Chapter 6 for details For example you set an alarm for an untimed event that occurs on February 4th If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on the night of February 3rd The reminder remains in the reminder list until you turn on your handheld and dismiss it Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days 120 Scheduling repeating or continuous events A birthday is a good example of an event that repeats annually Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day A business trip or a vacation is an example of a continuous event To
185. res a 129 REVIEWING MEMOS a arrr re eE tase enact toeus chee E 130 Memo Tad MODUS zep iapa i e y aa aa a a ee pase a e e aeai ip i 130 Ko Or 2 ane a mee Rene a ee ae E Se ee ae ae 131 OPO NS eG eee E et EOR teat eree cat odes ceeds 131 Chapter 13 Using Note Pad 0 0 0 eee 133 Create ANNO to6scece eter aE A a E desea E S 133 KOVIEW DO DOIS erre earr Ea EE EE AE an 134 Setting an alarmi Ora NOleE s ccrdreecerd eiriad an se k a 134 AoC Podine eeen e E E aga 135 KOCOT EA US ang e E EEEE 136 PHONG INCNUS coherences pentose A ERAT E E e ae es 136 Chapter 14 Using Security 0 0 0 cee es 137 POSSE MNS A DISS WON anc cepacia acuee ue ee A Gees bento EPA ERNA 137 Locking your handheld 2 s00 0244 se teens oo sewn ewe aeneawes 139 Recovering from a forgotten password 0 0 0 cece eee eee ee 141 Makine records DIVAS 22 rca nthe rhe enecau eee ee es eee eeer aes 141 Chapter 15 Using To Do List 0 nananana nannan 145 Crean MSC Vietls ates enter E hehe E Weer Caen end 145 DeWine POND dcapatenmeamereceartaotaeua cues E sence ot 146 Checking offa To Do List IEM siiccecswrabdeedeoe bende ee bdo eee dace 146 Changing 10 Do List iiem details ss200 ceren tireta D EEEE EENEN 147 SeA 2 CMC Cate ea EEEE E EES EEEE EE 147 ToDo SNOW OpHONS sesres ipne maa EE EE e AE n 148 TOVO LI INE arree Gers ak Ger E E E 149 Chapter 16 Performing HotSync Operations 0005 151 Selecting HotSync setup options
186. rmation to your handheld It also results in a slight saving of battery power To change the Beam Receive setting m Tap the Beam Receive pick list and select On or Off Date and Time preferences The Date and Time Preferences screen enables you to set the date time time zone and Daylight Saving option on your handheld 178 Viewing Preferences To set the date 1 Tap the Set Date box 2 Tap the arrows to select the current year AE T Date Time Tap arrows to Set Time select Set Date Set Time Zone Daylight Saving On lt b Set Date Mar Oct Tap to 22 23 24 25 selecti 29 30 31 Tap to set date Tap to select date 3 Tap a month 4 Tap the current date To set the time 1 Tap the Set Time box Set Time ENEE 2 Tap the up or down arrows to change the hour 3 Tap each number of the minute and then tap the arrows to change them 4 Tap OK To set the time zone 1 Tap the Set Time Zone box Set Time Zone Indonesia Irian Joya lran Ireland Current Time 2 15 pm Thu Mew Time 7 15 am Fri 2 Tap a time zone When you travel changing the time zone setting to a new time zone automatically resets the date and time on your handheld but it does not change the time of appointments set in Date Book 179 Chapter 17 Setting Preferences for Your Handheld 3 Tap OK To set the daylight saving switch m Tap the Daylight Saving pick list and th
187. rmine what e mail is forwarded from your desktop Read compose and send e mail on the go Access the Internet and view content formatted for viewing on your handheld or browse or search the Internet Stay organized and on time by keeping your appointments contact information and to do items in one place Quickly jot notes or memos on the fly Before you can use these features you must set up your handheld install software on your desktop computer activate your wireless account and activate your handheld System requirements To install and operate Palm Desktop software your computer system must meet the following requirements Minimum requirements Windows IBM compatible Pentium class computer Windows 98 ME 2000 Windows 95 NT operating systems require a serial cradle cable sold separately 16 MB RAM 64 MB recommended with Windows 2000 30 MB available hard disk space VGA monitor or better the Quick Tour requires 256 color video display for best results use High Color 16 bit Chapter 1 Setting Up m CD Rom drive you can also download Palm Desktop software from www palm com m Mouse m One USB port or available serial port serial cradle cable sold separately Minimum requirements Mac computers m Apple Mac computer or compatible with a Power PC processor m Mac OS 8 6 to 9 1 9 or 9 1 required to receive updates to the MyPalm mobile portal m One USB port or available serial port ser
188. rom the Internet m Focus Web clipping applications focus on retrieving specific up to date information for the quickest most efficient experience So when you re near a desktop computer and have some time you can take advantage of the elaborate graphics variety and many choices offered by a web site 4 Palm com jalm MyPalm User Login Username Password E Palm VII VIIx users C Login Mode Standard gt Login Help LOGIN My Wireless Account Wireless Resources Support MyPalm porta Tools to conquer your day myPaim web porat Track your favorite sports teams MyPalm mobile portal J Z Book a flight on the go Lo 0 A SIGN UP 467 A Z aiat Free Web Solutions Discover the Wireless SA to Keep You Organized gt Benefits gt From buying a book at a bus stop to checking flights on the go our Web Clipping Vel Applications let you access the wireless Internet Wi i Featured Web Clipping Applications Ire CS 1ed y New App Yahoo Moviefone MapQuest eBay NYTimes Excite Mobile wel cites ESPN Prudential Weather com But when you re in a taxi or a hotel lobby and need information fast a web clipping application makes it easy to find the specific information you need Web Directory MyPalm Finances Travel Hews Portals Sports Entertainment Shopping Local 37 Chapter 4 Using Wireless Features Using the MyPalm mobile portal
189. rrent time and date m Open a preferences screen where you can set the time and date for all the applications on your handheld m Set an alarm To open Clock 1 Tap the Applications icon 2 Tap the Clock icon TIP You can also tap the clock icon inthe upper left corner of the Graffiti writing area to open clock Viewing the time Clock makes it easy for you to check the time and date and provides a convenient travel alarm feature See Date and Time preferences in Chapter 17 for details on setting the current date and time for all the applications on your handheld In addition to setting the date and time you can set an alarm to sound during the next 24 hour period To view the time Do one of the following m When your handheld is on tap the Clock icon in the upper left corner of the Graffiti writing area Tap the Applications icon and then tap the Clock icon 111 Chapter 10 Using Clock Setting an alarm To set an alarm 1 Tap the Applications icon 2 Tap the Clock icon 3 Tap the Alarm box to open the Set Alarm dialog box Set Alarm Oct 17 2002 4 Tap the time columns to set the hour and minute 5 When the alarm reminder message appears do one of the following Tap OK to permanently dismiss the reminder and return to the current screen Tap Snooze to dismiss the reminder and return to the current screen The reminder message appears again in five minute
190. rvice NOTE If you are creating a POP account that connects to your desktop using Synchronize only you will see the same screen used for IMAP accounts 61 Chapter 5 Using MultiMail Deluxe To set mail retrieval server options for a POP account 1 Tap Next 2 If you want to view incoming mail later on your desktop tap Leave mail on server 3 If you want only unread mail to be downloaded to your handheld tap Get unread mail ONLY Multitvtail Setup When retrieving incoming mail gO Leave mail on server e 9 to view on desktop later O Set unread mail ONLY 4 Tap More 5 If you want to limit the maximum size of an incoming e mail message tap the maximum size field and enter the size in kilobytes 6 Tap the check box to delete messages on the server when they are deleted in MultiMail Deluxe 7 Tap OK 8 Tap Finish 9 Tap Done To set mail retrieval server options for an IMAP account 1 Tap Next Multitvtail Setup When retrieving incoming mail I Get unread mail OML Y 2 If you want only unread mail to be downloaded to your handheld make sure Get unread mail ONLY is selected 3 Tap More 4 If you want to limit the maximum size of an incoming e mail message tap the maximum size field and enter the size in kilobytes 62 Configuring MultiMail Deluxe Tap the check box to delete messages on the server when they are deleted in MultiMail Deluxe Tap OK Tap Fin
191. s Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a password 1 2 3 Tap the Applications icon Tap the Security icon Tap the Password box Enter a password Enter a hint to help your remember your password if you forget it This is optional 137 Chapter 14 Using Security Password Enter a password If you assign a password you must enter it to show private records Current Privacy w Show Records Lock amp Turn Off 6 Tap OK 7 Enter the same password a second time and tap OK Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 Tap the Password box 2 Enter the current password Password Please enter your password Current Privacy Show Records 3 Tap OK 4 Do one of the following To change the password and hint enter the new password and hint and tap OK To remove the password tap Unassign Password Enter new password or tap the Unassign button to remove your current password 138 Assigning a password Locking your handheld You can lock your handheld so that it cannot be operated until your password is entered In the event that your handheld is lost or stolen th
192. s NOTE The To Do items that appear and how you can change them depends on the settings in your To Do preferences See To Do Show Options in Chapter 15 for more information To display the Agenda View 1 Tap the Agenda View button BU NENANA anne ee Agenda View 2 Tap the navigation controls to move forward or backward a day at a time or to display more events and To Do items 125 Chapter 11 Using Date Book Tue Jul23 P Mo Appointments Today Tue Julz3 P 10 00 Work on project iaa 1 00 Working Lunch with Anne 200 Take a walk AI 2 30 File weekly reports 2 35 Return all calls 4 45 Project presentation 1 Call Dovid 1 Send flowers to M 1 Write thank you note to Vickie 2 Pick up fresh vegetables 2 Drop off library books 4 5 Al O 1 Coll Powid Smog the car BY 1 Send flowers to M Check out www palmi corm O 1 Write thank you note to Vickie O 2 Pick up fresh vegetables NOTE You can also change the category of To Do items shown Click on the pick list to choose another category See Chapter 15 for more information on working with To Do items Date Book menus preferences and display options Date Book menus are shown here for your reference and Date Book features that are not explained elsewhere in this book are described here see Using menus in Chapter 6 for information about choosing menu commands Record menu SEI Edit Options New Event Dele
193. s and an attention indicator blinks in the upper left corner of the screen to remind you of the pending alarm When the reminder message reappears the current time displays in the Reminder bar and the alarm time displays on the screen 6 Tap Go To to open Clock T00 an Reminder 7 00 Oct 13 2002 Alarm 7 00 am Today Clock menus Clock menus are shown here for your reference and Clock features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands 112 Clock menus Options menu Display Options Alarm Preferences zR About Clock Display Options Allows you to choose which information appears on the Clock screen Day Activates the day of the week display When it is on the day appears above the time Date Activates the date display When it is on the date appears below the time Alarm Sound Sets the sound of the alarm The choices are Alarm Preferences Bumble Bee Reveille Sonata Wake Up and Warbler Volume Defines how loud the alarm sounds The choices are Low Medium and High About Clock Shows version information for Clock 113 Chapter 10 Using Clock 114 Using Date Book Date Book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date Use Date Book to do the following m Enter a description of your appointment
194. s connection tapping a command button or other object that displays the over the air icon initiates a wireless transaction Examples of the over the air icon Find Hotel l Existing Itineraries Using installed web clipping applications Web clipping applications installed on your handheld appear in a list accessible from the MyPalm mobile portal They also appear by default in the Palm Net category of the Applications Launcher To open a web clipping application from the Applications Launcher 1 Tap the Applications icon 2 Tap the pick list in the upper right corner of the screen 3 Tap Palm Net 4 Tap the icon of the web clipping application you want to open To open a web clipping application from the MyPalm mobile portal 1 Tap the web clipping icon from the command bar 2 Tap a web clipping application in the list Once the web clipping application opens you can query the Internet for information To query the Internet for information 1 Follow the onscreen directions to specify the information you want from the Internet 2 Tap the button or other object that displays the over the air icon to submit your query to the Internet The response your clipping typically appears within seconds 41 Chapter 4 Using Wireless Features To stop a wireless transaction m lap the Stop icon Connecting OK S Driving Directions From ww Address Address 51 Astor Flace City
195. s the variety of tasks you can do and the amount of space you have to store software and data on your handheld 12 Tapping and typing To insert a card 1 Insert the card in the direction shown by the icon 2 Push the card in with your thumb You feel the card lock and hear the system sound To remove a card 1 Push lightly against the card with your thumb 2 When the card is released you hear the system sound For complete information about working with expansion cards see Chapter 9 Tapping and typing Like using a mouse to click elements on a computer screen using the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld The first time you start your handheld setup instructions appear on the screen These instructions include a calibration screen Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen the handheld can detect exactly which task you want to perform IMPORTANT Always use the point of the stylus for tapping or making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen With your handheld turned on you can tap the handheld screen to do many operations such as the following 13 Chapter 2 Exploring Your Handheld m Open applications Choose menu commands m Initiate a Fi
196. schedule a repeating or continuous event 1 Tap the event 2 Tap Details 3 Tap the Repeat box to open the Change Repeat dialog box Change Repeat i Event Details i ARUGA Coy Week Month Year Time Tap one of the above Date buttons to set a repeat Biana Tap he interval Repeat Repeat 4 Tap Day Week Month or Year to set how often event repeats For a continuous event tap Day 5 Enter a number that corresponds to how often you want the event to repeat on the Every line For example if you select Month and enter the number 2 the event repeats every other month 6 To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date 7 Tap OK After you schedule a repeating or continuous event this icon h appears to the far right of the event Changing repeating or continuous events When you make changes to a repeating or continuous event such as deleting or adding notes or changing the time of an event you can decide which of the events you want to change all events in the series just the current event or the current and future events To delete repeating events 1 Select the record you want to delete 2 Tap the Menu icon 3 Tap Record and then tap Delete Event 121 Chapter 11 Using Date Book 4 5 Do one of the following Repeating Event CP Apply the cha
197. se re eee ee eee x a URL Enter search Peete reer terre errr rr rrr rrr terrier irre reer rrr etter r ttre rrr terms Tap to search powered Ey GO og E EA a EA Adding web clipping applications In addition to the web clipping applications available through the mobile portal you can also download and install web clipping applications directly on your handheld You can add web clipping applications to your handheld Applications Launcher in two ways Download an application directly using the mobile portal m Download the application onto your computer desktop and perform a HotSync operation This is the same procedure you would use for any other application See Installing add on applications in Chapter 6 for details 39 Chapter 4 Using Wireless Features To add web clipping applications using the MyPalm mobile portal 1 Tap the web clipping applications icon on the command bar 2 Tap Download Download Web Clipping Search Search Mew This Week Top 10 Downloads 3 Do one of the following Enter search terms and then tap Search Tap New This Week Tap Top 10 Downloads Your handheld initiates a wireless transaction and returns results 4 Tap a web clipping application to see more information about it Downloads F History Top 10 Downloads a Store Locator Airline Flight Schedules Traffic Reporter Longuage Translators p Entert
198. se the HotSync Software Setup window Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address Book To Do List Memo Pad and Note Pad Palm Desktop software includes System and Install conduits as well as conduits for MutliMail Deluxe and for updating the MyPalm mobile portal The System conduit backs up the system information stored on your handheld including Graffiti ShortCuts The Install conduit installs add on applications on your handheld The conduit for MutliMail Deluxe enables you to select e mail accounts to synchronize and the MyPalm Update conduit allows you to receive newer versions of the MyPalm mobile portal 155 Chapter 16 Performing HotSync Operations To customize HotSync application settings on a Windows computer 1 Click the HotSync icon in the Windows system tray bottom right corner of the taskbar You can also click the Hot
199. ser drop down list select the name that corresponds to your handheld Click Add Open 2 x Look in E Add on g EE amp Files of type Palm Applications prc Cancel 6 Select the application s that you want to install 7 Click Open 94 Installing and removing applications 8 If you need to change the destination of the application you are installing click Change Destination on the Install Tool window and then use the arrows to move applications between your handheld and an expansion card x Change the destination of the files to be installed Install To Install To SecureDigital SD Card OK a Giraffe pre a PUZZLE PRC Cancel a HARDBALL PRC a SUBHUNT PRC a MINEHUNT PRC EA Tips e You can install only certain types of files to the handheld for example files of 9 type pre pdb ete Files of other types should be installed to a card 9 Click OK to close the Change Destination window 10 Click Done to close the Install Tool window 11 Perform a HotSync operation to install the selected application s See Performing cradle HotSync operations in Chapter 16 for details NOTE Files that remain in the list after you perform a HotSync operation did not install This can happen if the file type was not recognized during the HotSync operation Expansion cards may hold applications that use files other than the Palm application files
200. sing Graffiti writing to enter data in Chapter 3 to learn how to write Graffiti characters Turns your handheld on or off and controls the backlight feature If your handheld is turned off pressing the power button turns the handheld on and returns you to the last screen you viewed If your handheld is turned on pressing the power button turns the unit off Pressing the power button for about two seconds turns the backlight on or off Activates the individual handheld applications that correspond to the icons on the buttons Date Book Address Book Wireless and MultiMail Deluxe See Buttons preferences in Chapter 17 for details on reassigning these buttons to activate any application on your handheld Displays text and other information that extends beyond the area of the handheld screen Pressing the lower scroll button scrolls down to view information below the viewing area and pressing the upper scroll button scrolls up to view the information above the viewing area Displays the applications and information stored in your handheld It is touch sensitive and responds to the stylus If lighting conditions make it difficult for you to see the information on your handheld you can use the backlight to illuminate your screen To activate the backlight m Press the power button and hold it down for about two seconds Release the button when the backlight turns on TIP In addition you can assign the full screen pen strok
201. software at system startup Show more Activates the serial port monitor and prepares your Mac computer to synchronize with your handheld By default the serial port monitor is enabled whenever you start your computer Keep this default if your HotSync cradle is always connected to a specific port USB serial or modem If however you use the same port for other devices besides the HotSync cradle disable the serial port monitor and then enable it manually only when you connect the cradle to perform a HotSync operation Activates the serial port monitor automatically each time you start your computer If this option is not checked you must open HotSync Manager and select the Enabled option before you can perform a HotSync operation Includes more troubleshooting information in the log that is detail in HotSync generated when you perform a HotSync operation Log If you are using the USB cradle you do not need to adjust the settings on the Serial Port Settings tab for a direct HotSync operation they are automatically set when you perform the first HotSync operation 153 Chapter 16 Performing HotSync Operations If you are using the optional serial cradle click the Serial Port Settings tab and select any of the following options m HotSync Software Setup E HotSync Controls Serial Port Settings Check for handheld connection using Local Setup Status T y Lo
202. splay the list screen 2 Tap the Menu icon 89 Chapter 6 Working with Applications 3 Attaching notes Tap Options and then tap Preferences Address Book Preferences O Remember Last Category List By Lost Hame First Home Company Last Hame Note Pad Mote Pad Preferences Sort by wf Monual Alarm Sound Alarm W Confirm note delete Memo Pad hemo Preferences i Sort by w Alphabetic Do one of the following Address Book Tap the setting you want Note Pad Tap the Sort by pick list and select Alphabetic Date or Manual Memo Pad Tap the Sort by pick list and select Alphabetic or Manual Tap OK To sort the Note Pad or Memo list manually tap and drag a memo or note to a new location in the list To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld open Memo Pad in Palm Desktop software and click List by Then select Order on handheld In applications except Memo Pad and Note Pad you can attach a note to a record A note can be up to several thousand characters long For example for an appointment in Date Book you can attach a note with directions to the location 90 Common tasks To attach a note to a record 1 2 3 4 5 6 Display the entry to which you want to add a note In Address Book only Tap Edit Tap Details Tap Note Enter your note Tap Done A small note icon appears
203. st menus are shown here for your reference and To Do List features that are not explained elsewhere in this book are described here See Using menus in Chapter 6 for information about choosing menu commands Record menu Record Delete ltem Attach Note Delete Note Beam item Send item Beam Category Send Categor Send Item Opens MultiMail Deluxe and allows you to create a message to which an item ts attached Send Category Opens MultiMail Deluxe and allows you to create a message to which all items in a category are attached Options menu Options i Font a F Phone Lookup L Security eH About To Do List About To Do List Shows version information for To Do List 149 Chapter 15 Using To Do List 150 Performing HotSync Operations HotSync technology enables you to synchronize data between one or more Palm OS handhelds and Palm Desktop software or another PIM such as Microsoft Outlook To synchronize data you must connect your handheld and Palm Desktop software You can synchronize your data either directly or indirectly Direct methods include placing your handheld in the cradle attached to your computer or using infrared communications An indirect method is using a modem Selecting HotSync setup options You can choose when you want HotSync Manager to run If necessary you can adjust the local and modem HotSync settings as well To set the HotSync options on a Wi
204. string if recommended by the manufacturer 4 Click OK To prepare a Mac computer for a modem HotSync operation 1 6 Confirm that the computer modem is connected and turned on and that no communications applications such as fax or telephony software or AppleTalk networking are running on that serial port Make sure the computer is disconnected from all online services such as America Online AOL This helps to avoid conflicts with the serial port Double click the HotSync Manager icon in the Palm folder Click the Serial Port Settings tab Under Check for handheld connection using click Modem Setup Adjust the following options as needed oO HotSync Software Setup E HotSync Controls Serial Port Settings Check for handheld connection using Ao Q Local Setup Status Modem Setup prepares this computer to HotSync Modem Setup with a remote modem equipped handheld using the a Q Both Setups serial port specified below Local Setup eer Speed As fast as possible Port PalmConnect USB Modem Setup Modem U S Robotics Sportster _ Port PalmConnect USB gt Modem Speaker Oo On Off Modem Identifies the type of modem connected to your computer If your modem does not appear on the list use the Hayes Basic setting or choose Custom to enter a command string Refer to the manual that came with your modem to find the appropriate c
205. tap twice TIP A fullscreen pen stroke brings up Graffiti help on your handheld See Pen preferences in Chapter 17 for details Writing capital letters You make capital letters with the same stroke shapes as the basic alphabet characters To make capital letters you must first shift to caps just as you press the Shift key on a keyboard and then write the character strokes Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record by tapping New or a blank line To draw the first letter of a word as a capital letter m Use the Caps Shift stroke Caps Shift TIP When Caps Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Caps Shift backspace will cancel it Caps Shift 21 Chapter 3 Entering Data in Your Handheld To enter only capital letters Caps Lock m Use the Caps Lock stroke Caps Lock TIP When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the handheld screen To return to lowercase make the Caps Shift stroke Caps Lock Writing numbers Writing numbers with Graffiti writing is similar to writing letters of the alphabet except that you make the character strokes on the right hand side numbers side of the Graffiti writing area Graffiti numbers Writing punctu
206. te Event Attach Note Delete Note Beam Event Send Event Opens MultiMail Deluxe and allows you to create a message to Send Event which an event is attached Options menu Record Edit Pairs O Font a F Preferences eR Display Options xY Phone Lookup L Security eH About Date Book 126 Date Book menus preferences and display options Display Options Allows you to change Date Book s appearance and which events display Display Options i Day View W Show Time Bars W Compress Day View Month View W Show Timed Events O Show Untimed Events O Show Daily Repeating Evts Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Month View settings These check boxes apply to the Month View of the Date Book You can activate any or all of these settings to show that you have Timed Untimed or Daily Repeating events in the Month View only Preferences Preferences Start Time End Time O Alarm Preset Alarm Sound Alert Remind hile 3 Times Play Every 10 minutes Start End Time Defines the start
207. ternal infrared device attached to your computer a driver is probably included with the device Consult the documentation included with the device for information on installing the required driver Check your computer s documentation to learn if the computer supports infrared communication 162 IR HotSync operations To configure HotSync Manager for infrared communication on a Windows computer 1 Click the HotSync Manager icon in the Windows system tray and make sure Infrared is checked If you do not have an Infrared option on the HotSync Manager menu complete the following steps Make sure Local Serial is checked on the menu Choose Setup Click the Local tab In the Serial Port drop down box select the simulated port that your computer uses for infrared communication General Local Modem Serial Port coma Speed As Fast s Possible Cenco See the documentation for your operating system for instructions on finding the simulated port This information is usually located in the Control Panel Click OK NOTE If your cradle is connected to a USB port you can continue using it while HotSync Manager is configured for infrared communication If your cradle is connected to a serial port you cannot use your HotSync cradle again until you reconfigure the HotSync Manager to communicate with the port defined for cradle synchronization To configure HotSync Manager for infrared communication on a
208. tes for records 90 91 overview 145 prioritizing records 146 149 private records 143 purging records 82 83 148 sorting records 89 Today See Current date Transmitting data See Beaming information Troubleshooting 212 Turning off handheld automatically 177 pen stroke for 175 problems with 205 Turning on handheld displaying owner s name 193 power button 11 problems with 205 Turning radio on off 34 U Undoing actions 81 Uninstalling Desktop software 97 Universal connector 12 180 Unresponsive handheld 206 Untimed events 116 118 119 120 User name for ISP 182 identifying handheld 193 User profiles 170 V VCal 28 vCard 28 Vibrate alarm 178 Views Web Clipping Preferences 45 W Web clipping applications accessing 38 described 36 preferences screen 45 saving information from 44 45 working with 40 45 Web clippings defining 36 example of 42 43 reviewing 43 Week Date Book view 123 124 177 208 Wireless button 33 security 46 Writing area 11 Writing See Entering data 227 Index 228
209. the Graffiti writing area Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables Lift the stylus from the screen at the end of the stroke shape That s all there is to it When you lift the stylus from the screen your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen As soon as you lift the stylus from the screen you can begin the stroke for the next character you want to write 19 Chapter 3 Entering Data in Your Handheld Graffiti tips NOTE You must begin the character strokes in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your handheld does not recognize them as text characters When using Graffiti writing keep these tips in mind Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area To delete characters simply set the insertion point to the right of the character you want to delete and make the backspace stroke a line from right to left in the Graffiti writing area Write at natural speed Writing too slowly can generate recognition errors Do not write on a slant Vertical strokes should be parallel to the sides of the Graffiti writing area Press firmly The Graffiti alphabet Se E 20 Using Graffiti writing to enter data Cpo a po Tee gt mn z _ a Carriage Period
210. the scroll button at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why 192 Viewing Preferences To view the Network Log 1 Tap Options and then tap View Log 2 Tap the up and down arrows of the scroll bar to see the entire Network Log 3 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number and you did not enter that information in the Network Preferences screen it will appear that you successfully logged into your network When you try to use an application or look up information however the connection fails If this occurs try adding a DNS number Ask your ISP or your System Administrator for the correct Primary and Secondary DNS IP numbers Owner preferences The Owner Preferences screen enables you to record a name company name phone number or any other information that you want to associate with your handheld If you use the Security application to turn off and lock your handheld with a pass
211. this product before using the accompanying software program s Using any part of the software indicates that you accept the terms of the End User Software License Agreement Software Download Available Palm Desktop software is supplied on a CD ROM disc If you do not have access to a CD ROM drive for your computer you can download the Palm Desktop software from www palm com PN 406 2771 01 Contents ADOUL FNIS BOOK c2cceenwenasoaetie Oba ds kero GEEET A S SrA RAAE awe 1 Chapter 1 Setting Up 0 cc ees 3 System fegUIPCIMMCHS icons cee ees oo 4a aed een ees oe oh oe ere ge ee 3 Minimum requirements Windows 00 ccc eee eee eee 3 Minimum requirements Mac computers 0 cece eee eee 4 Mee NCCCSs E echoes oeee r eee E Goes A 4 If you are upgrading from another Palm OS handheld 4 otep le Connect Ihe Holoync Chale lt setaceunguuweedetunener tha cha case s 5 Step 2 Charge your handheld scerersssorscriirsis nee ieee ene tart chen es 5 Diep os oe UP your handheld siusned gras drenten tenesiasateugesene 5 Diep 4 Ista SOM Wale 6 ance cayenne caee Gneoe ban gee ctetecactiewas xe 6 Step 5 Perform a HotSync operation 0 0 00 6 Step 6 Establish wireless service ci pc toneeecteneetn ete hed eatuetuds See ae 6 otep 7 4 Ciivale your handheld ccuecvesaceeeers cieeur chy taeeceess teases i Diep 6 Complete Ista aHiOn cvocecct widedsaheneduresudeeeenreeietesss 7 Upaan he MODUG PONIL 4
212. ting IMAP Options If you have created an IMAP e mail account that connects to a server by amodem dialup connection you can set additional options To set options for an IMAP modem dialup account 1 Tap the menu icon 2 Tap Options 3 Set the following options Folder Sync The IMAP protocol allows you to perform certain operations while disconnected from your server then update the server with changes at a later time Choose Folder Sync to update the server with changes on your handheld and to have your handheld updated with changes from the server Create Mailbox Creates a new mailbox on the server Rename Mailbox Renames the mailbox on the server Delete Mailbox Deletes the mailbox on the server Disconnect Disconnects from the server Setting notification options Turn notification on or off or set filters for your Palm wireless e mail account so that you control the e mail messages that are delivered to and trigger an alert from your handheld To set notification options 1 Tap the menu icon Y 2 Tap Options 3 Tap Notification Palm com Notify ee on MSG Motity me of ALL new mail Notification Sound System Cancel 66 Setting notification options 4 Select one of the following options On You are notified of all new mail whenever wireless coverage is enabled Off You receive no notifications Filter Allows you to set conditions that e mail must meet in order to trigger a
213. tion files The data in your Users folder remains untouched Restart your computer 98 Using Address Book Address Book enables you to keep names addresses phone numbers and other information about your personal or business contacts Use Address Book to do the following m Quickly look up or enter names addresses phone numbers and other information Enter up to five phone numbers home work fax mobile etc or e mail addresses for each name m Define which phone number appears in the Address list for each Address Book entry m Attach a note to each Address Book entry in which you can enter additional information about the entry m Assign Address Book entries to categories so that you can organize and view them in logical groups m Create your own digital business card that you can beam to other Palm OS handhelds To open Address Book m Press the Address Book application button on the front panel of your handheld Address Book opens to display the list of all your records O 0 E JQ 4 Address Book button m Press the Address Book application button repeatedly to cycle through the categories in which you have records m Press and hold the Address Book application button to instantly beam your business card to another Palm OS handheld 99 Chapter 7 Using Address Book Creating an Address Book entry A record in Address Book is called an entry You can create
214. tup string on the Serial Port Settings tab Most modems have a setup string that causes them to send initial connection sounds to a speaker You can turn on the Modem Speaker option and use these sounds to check the modem connection Make sure you are not running another program such as America Online fax or telephony software or AppleTalk networking that uses the serial port you selected in the Serial Port Settings tab 211 Appendix B Frequently Asked Questions I tried to do a modem HotSync a operation but it did not complete successfully continued can t perform an IR HotSync E operation Make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on Check the following on your handheld Confirm that the telephone cable is securely attached to your modem Make sure the dialing instruction dials the correct phone number If you need to dial an outside line prefix make sure you selected the Dial Prefix option on your handheld and entered the correct code If the telephone line you are using has Call Waiting make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the correct code Make sure the telephone line you are using is not noisy which can interrupt communications Check the batteries in your modem and replace them if necessary On a Windows computer be sure the HotSync Manager is runn
215. u will establish your wireless account select a service plan provide billing information and set up your Palm wireless e mail account New users Click Sign up and Register Palm VII VIIx users Log in using your existing Palm Net username and password You must also check the box beneath the password that identifies you as a Palm VIT VIIx user MyPalm portal members Log in using your MyPalm portal username and password NOTE If you do not have Internet access call Customer Care to set up your wireless account You will need to provide your handheld s hardware serial number which is printed on the back panel of the handheld Step 7 Activate your handheld IMPORTANT When you complete registration you receive a five digit activation key that you need to activate wireless service on your handheld Step 7 Activate your handheld Tap Activate and follow the instructions Enter the Activation Key you received when you activated your wireless account Activate Card Into 6 HotSync fly Flr Activation Key Please use the buttons below to enter the activation key you received from the web registration process If you donot have a key please use the desktop installer on your PC to get one or contact Customer Care festa fel rye eyo Activation will also configure MultiMail Deluxe to work with your Palm wireless account and your business e mail account At the Activation Successf
216. ul information To display an online tip 1 Tap the Tips icon 2 After you review the tip tap Done Keyboard There are three ways to access the onscreen keyboard 1 Tap the dots in the corners of the Graffiti Writing dred to activate the numbers or letters keyboards 2 The Keyboard command 7 16 Entering Data in Your Handheld This chapter explains how to enter data into your handheld There are several ways to enter data into your handheld m Using the onscreen keyboard a Using Graffiti writing m Beaming data from another Palm OS handheld that is close by and has an infrared port m Entering or importing data in Palm Desktop software and then synchronizing with your handheld m Using Note Pad m Using a portable keyboard accessory sold separately and attached to the universal connector Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld You can also use Graffiti writing when the keyboard is open which makes it easy to switch between these two methods of entering data To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard Tap here for tap here for alphabetic keyboard numeric keyboard 4 Tap the characters to enter text and numbers 17 Chapter 3 Ent
217. ul screen write down your user name and login information Perform a HotSync operation when prompted to complete activation Step 8 Complete installation As the HotSync operation completes you will be able to do the following m Choose an option that updates the features of the mobile portal application m Install Palm MultiMail Deluxe Desktop Link which wirelessly links your desktop business e mail account to the business e mail account on your handheld Onscreen directions guide you through the processes Chapter 1 Setting Up Updating the mobile portal The MyPalm mobile portal on your handheld is much like a portal site on the Internet It allows you to quickly and wirelessly access Internet content by channel and it specially formats content for viewing on a handheld When you elect to receive updates to the mobile portal the update process initiates an Internet connection each time you perform a HotSync operation If a newer version of the MyPalm mobile portal is found it replaces the current version on your handheld during the HotSync operation For information about changing conduit settings see Customizing HotSync application settings in Chapter 16 Palm MultiMail Deluxe Desktop Link Palm MultiMail Deluxe Desktop Link securely forwards e mail from your Windows 2000 Microsoft Outlook business e mail account to your handheld Your handheld notifies you of arriving e mail by blinking its red indicator li
218. ure no event is selected and then writing a number on the number side of the Graffiti writing area 4 Do one of the following Tap the time columns on the right side of the Set Time dialog to set the Start Time then tap the End Time box and tap the time columns to set the End Time Tap All Day to automatically insert the start and end time of the event as defined in your Date Book preferences Start Time Tap to scroll to highlighted earlier hours Set Time Tap to change Tap to automatically Hours fill the start and end times Tap to change minutes Tap to scroll to later hours 5 Tap OK 6 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event If an event has the same start and end time the time is only displayed once To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week 117 Chapter 11 Using Date Book Previous Next week i week Tap to select a day of the current week TIP You can also use the scroll button on the front panel of your handheld to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Se
219. verwrites handheld Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis click Make Default Thereafter whatever you selected as the default setting is used for HotSync operations Settings HotSync action for Address Book BA synchronize the files g a Macintosh overwrites handheld G2 Q Handneld overwrites Macintosh QuE Q Do Nothing Default setting Synchronize the files 6 Click OK 7 Repeat steps 4 through 6 to change conduit settings for other applications 8 Close the Conduit Settings window 9 Perform a HotSync operation 201 Appendix A Maintaining Your Handheld 202 Frequently Asked Questions If you encounter a problem with your handheld do not call Technical Support until you have reviewed the following list of frequently asked questions and you have also reviewed the following The README file located in the folder where you installed the Palm Desktop software on Windows your computer or on your installation CD for Macintosh users The Palm Desktop online Help The Palm Desktop software for the Macintosh User s Guide located in the Documentation folder on your installation CD The Palm Support Assistant knowledgebase accessible at www palm com under the Support section The most recent Pa
220. wW T F 5 g 14 15 16 17 18 13 20 Event conflicts Working in Month View The Month View screen shows which days have events scheduled Dots and lines in the Month View indicate events repeating events and untimed events 124 Changing the Date Book view Previous next month Dashed line indicates continuous event 13 21 ze e BERN 25 26 yer Dashes on right side indicate events 28 29 ao far _ Crosses below date indicate untimed Month View button You can control the dots and lines that appear in the Month View See later in this chapter Tips for using Month View Keep the following points in mind m Tap a day in the Month View to display that day in the Day View m Tap the scroll arrows in the upper right corner to move forward or backward a month m lap Go to open the date selector and select a different month m Use the scroll button on the front panel of your handheld to move between months Press the upper half of the button to display the previous month the lower half to display the next month Working in Agenda View The Agenda view shows you your untimed events appointments and To Do items in one screen When you tap on an untimed event or appointment in the Agenda view the Day view appears so you can see more detailed information about the event You can tap the check box next to a To Do item to mark it as completed When you tap on a To Do item your To Do list appear
221. ways On Always Off Eeti Start Time End Time Signal Strength 0 4 Both the bar graph and the number represent the signal strength m The graph represents signal strength as a series of bars The more bars displayed the stronger the signal m The number represents signal strength as a percentage The higher the number the stronger the signal If you experience poor reception often you can improve it simply by moving five or ten feet in any direction away from the spot where reception is poor As you move around to improve reception you can monitor the increase or decrease in signal strength 35 Chapter 4 Using Wireless Features Using the indicator light The indicator light at the top of the handheld blinks to indicate the following status levels No light Radio is off Green light Radio is on and transmitter is within range flashes every 5 seconds Red light Radio is on but transmitter is out of range You flashes every need to move to another area to bring the aeeeends transmitter within range Red light A notification that flashes at paired E mail or other content has been received intervals Date Book Note Pad Clock event alert occurred A dialog box appears describing the reason for notification Acknowledging the notification turns off the indicator light What is Web Clipping Web clipping is a fast and simple way to submit information to and retrieve information from the I
222. word information that you put in the Owner Preferences displays the next time you turn on your handheld See Chapter 14 for information about security To enter the Owner preferences m Enter the text that you want to associate with your handheld in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen Preferences If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In this case an Unlock button appears at the bottom of the screen To unlock the Owner Preferences screen 1 Tap Unlock 2 Enter the password that you defined in the Security application 3 Tap OK 193 Chapter 17 Setting Preferences for Your Handheld ShortCuts preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti strokes This section describes how to create edit and delete a ShortCut Creating a ShortCut You can create a ShortCut for any words letters or numbers All ShortCuts you create appear on the list in the ShortCut Preferences screen All the ShortCuts are available in any of your handheld applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut Preferences w Sh
223. y secures the transmission of sensitive information such as passwords that are sent over the network Data is protected both when sent from your handheld over the network and when coming in from the Internet to your handheld When a wireless transaction is secured the command button that initiates the transaction is marked not only by the over the air icon but also by the security icon The security icon indicates that your Submit Fz vs ae transmission is encrypted 46 Protection of your wireless transactions Encryption makes your data unreadable by anyone but the intended recipient Encryption is done using a technology used in a wide variety of consumer handheld devices and enterprise applications It s not unusual to experience a delay of several seconds when a wireless transaction is being encrypted In addition to the protection provided by the encryption technology individual web clipping applications may add another layer of protection to their transactions For example a web clipping application may require you to create and use a password to access sensitive information for example your checking account 47 Chapter 4 Using Wireless Features 48 Using MultiMail Deluxe MultiMail Deluxe allows you to securely send and receive business and personal e mail directly from your handheld MultiMail Deluxe provides the following features Send and receive e mail using your Palm wireless ac

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