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OpenOffice.org OpenOffice - 3.3 for Students Writer Guide

1. Table 5 Right and Left Handedness and Sex Count Handedness Handedness S O Sex ER Tootal Result F 1 6 7 M 3 2 5 otal Result a Illustration 29 Distribution of handedness between men and women Count Handedness 2 Total Result aa e 29 ET 100 00 j 60 00 40 00 100 00 otal Result 33 33 66 67 100 00 Illustration 30 Same result as above but this time expressed in of row 27 Extra Long Web Addresses Web addresses tend to get longer by the day So you could end up with a line like the follow ing Please refer to http uk search yahoo com long chain long chain long chain long chain long chain lon g_chain The way the three words Please refer to have been spread out over the whole line is not really very pleasing You would rather prefer the URL to start on the same line and not one line below So it would be nicer to instead have Please refer to http de search yahoo com long_chain long_chain long_chain long_chain long_chain long_chain To achieve this please do the following e under Tools gt Options gt Language Settings gt Languages tick the box next to Enabled for complex text layout CTL place the cursor after any where you would like to have a new line inserted and ac tivate the menu Insert gt Formatting Mark gt No width optional break e if you have loads of URLs you can automate the process by Finding amp Repla cing in the menu Edit all occu
2. 1 copy the two right columns into memory and insert them into your spreadsheet 2 in your spreadsheet again mark these same two columns and go to the menu Data gt DataPilot gt Start and confirm Current Selection 29 30 Numbers Font Font Effects Alignment Borders Background Cell Protection Category Format Language Default English UK x General 1234 1234 12 1 234 1 234 12 1 234 12 Options Decimal places 1 Negative numbers red Leading zeros 1 Thousands separator Format code a E ff 38 User defined Cancel Help Reset Illustration 28 The number of decimal places is reduced to 1 Drag amp Drop the button Sex onto the white area Row Fields Drag amp Drop the button Handedness onto the white area Column Fields and also onto the white area Data Fields under Options choose Count instead of Sum copy the resulting Cross Table back into your text it should look something like in il lustration 29 if you prefer to show the results as in illustration 30 you need to not only choose Count instead of Sum under options as shown above but also to press More and there choose as Type the option of row at the same time you can make your columns all aligned left for better readability Questionnaire Sex Handedness M R 2 F R 3 F L 4 M R 5 F R 6 F R 7 M L 8 F R 9 M L 10 F R 11 M L 12 F R
3. videos We expressed the scale of 1 to 10 in percent The aim was to see if there was any sig nificant variance between women and men The raw results are listed in table 4 and the de pendency table appears in illustration 26 Here is how to go about it 1 O OE E 28 mark the two columns of interest sex and extent of rejection copy them into memory go to the module Spreadsheet see illustration 22 on how to open a new spreadsheet and there insert the contents of computer memory as you know by now using shortcut Ctrl v in your spreadsheet you again mark the two columns and go to menu Data gt Data Pilot gt Start and confirm Current selection drag and drop the button Sex onto the white area Row Fields drag and drop the button Level of rejection onto the white area Data Fields press Options and choose Average Confirm OK and again OK your new Cross Table makes it appearance on your spreadsheet mark it and go to menu Format gt Cells and open tab Numbers here choose Category Numbers with Decimal place of 1 and Leading zero also of 1 confirm with OK see illustration 28 in order to add a title Level of rejection in above the results column you will have to mark the Cross Table yet again cut it out into memory using shortcut Ctrl x and reinsert it in some empty area on your spreadsheet then you can double click the title cell and write in Level of rejection in
4. unfortunately you can t do this dir ectly in the original Cross Table generated by the programme now again mark you newly inserted Cross Table and open menu Format gt Columns gt Optimal width this will make sure that columns adapt their width to the longest length of text in any one cell within that column so that no text gets acci dentally truncated 10 finally once again mark your newly formatted Cross Table copy it into computer memory go to your thesis and insert it into your text Questionnaire Sex Level of rejection in 1 M 20 2 F 80 3 F 70 4 M 30 5 F 90 6 F 80 7 M 80 8 F 100 9 M 0 10 F 60 11 M 40 12 F 90 Table 4 Results of a fictional survey of men and women as to the degree of their rejection of violent videos in percent dit View Insert Format Tools Data Window Help on m Page Fields Column Fields Help Sex Sum Level of rejection in Remoye Row Fields Data Fields Drag the fields fro Count Numbers only Zz Name Level of rejection in More Illustration 27 After having dragged the two buttons Sex and Level of into their appropriate fields go to Options and choose Average If it had been a YES NO survey for example to the question are you right or left handed as in table 5 then yov d do the following
5. Format SSS ett V Tab position relative to Paragraph Style indent Thi fhe conta fiom chayer 1 Thi fhe anty fox the nbb of commas Heading 1 2 This the content fom chapter 2 Thi ky won a mainanby l Cancel Help Reset Preview Iiustration 11 The 4 standard entries Add a Tab stop between EH and E The next step is then to right click all the Con tents levels of your table of contents one after the other and to Modify the In dents amp Spa cing both Be fore text and that of First line The individual settings for indenting will depend on the kind of chapter numbering you have chosen For instance if you have a 7 B style for your third level that is subsections and have de cided zot to Show sublevels then of course you will need less room than for ex ample for the much longer 5 7 2 kind of ty numbering The important concept to keep on in mind is that you need the positive indent ing to bring the cursor to its first position for 10cm the actual entry E and a negative indenting 1 8 cm to accommodate the chapter number E see illustration 12 Using this method even headings spanning more than one line not really to be recommended will align nicely Ulustration 12 Abstract ae Sais width of chapter number 10 1 Heading level 1 1 1 Heading level 2 a Heading level 3 indentation depends on the s
6. 3 x 8 labels but keep in mind you might have to fiddle a bit with these para meters because it depends partly on the way your printer handles the sheets of paper now Save your formatting under any appropriate name and press New document at this point a new page will appear full of Field names which as soon as you choose to print your document will get replaced by the actual names streets and cities of your spreadsheet Horizontal pitch 7 00 cm Vertical pitch 3 70 cm Width 7 00 cm Height 3 70 cm Left margin 1 20 cm Top margin 0 60 cm Columns 3 Rows 8 Table 6 Sizes and spacing for a 3x8 layout To create a bulk letter you basically follow the same steps So for instance after writing Dear you simply go to Insert gt Fields gt Other gt Database Under Type se lect Mail merge fields and under Database selection select your address database gt sheetl Pressing the next to sheet1 will open a list of all your fields Name Street etc Click on Name and now all the names will be inserted automatically one 29 after the other one per each copy of your letter after the Dear 40 Help Under the menu Help you will find all you need While hovering with your mouse pointer over any button or menu you will also be offered shorter or longer tips depending on your settings in Tools gt Options gt OpenOffice org gt General Using Google you will very often find very use
7. 37 Auto Spell Check 37 Synonyms 37 Document Infos 38 Labels and Form Letters 38 Help 39 Practice 39 Three Taboos 40 1 Introduction I first wrote this short guide in the summer of 2008 in German and have been updating it ever since My aim is to help students over the typical hurdles they invariably come up against as soon as they are confronted with the task of writing lengthy documents especially their thesis So my aim is precisely of to detail all the numerous functions OpenOffice Writer has in store but instead to focus on typical real life situations from the point of view of the student Nevertheless a general understanding of the programme is important It s a bit like trying of operate a complex machine If you want it to behave as you expect it to then you have to master its basic mechanisms So some theory is necessary in order to tackle the individual problems I would therefore strongly recommend the reader to take his or her time and read through the whole document before trying anything out in practice Having obtained a general overview he or she can then later go back to individual chapters as the need arises Experience has shown that students often leave formatting to the last minute Also they don t take advantage of the many automatic features available So for instance they write the table of contents manually instead of letting the programme do it for them This not only wastes time it als
8. 69 7 27 3 3 Industry 67 31 9 1 1 Table 3 Source http www heise de open artikel Open Source ist in den Unternehmen angekommen 224504 himl Extract of survey carried out by the magazine Heise on the deployment of open source software based on 1312 valid records from 3500 companies asked to participate in the year 2009 answers in percent In order to insert a caption at the bottom Fable x of the table simply right click it and choose J m0 Ar Be ay E ba E ESETRE Caption This Caption will automatically be provided with an incremental number making it easy to insert cross references to Tlustration 21 As long as your cursor remains inside the table this little pop up menu will keep you company Clicking on the green bar inserts a new line it from other places in your text You can also create tables without visible borders for instance for your curriculum vitae date in the left column rest of text in the right column or for the purpose of excerpt ing If you want several adjacent columns to all be of the same width mark them with the mouse right click on the greyed out surface and choose Column gt Space equally 24 23 Charts We can present the same information contained in Table 3 in the shape of a Chart as in illus tration 24 Here is how to go about it 1 10 11 mark the whole table using mouse and press Ctrl c in order to copy its contents to computer memory in the
9. Table of Contents Having told the pro Table w OT gramme what are your headi diar EE go a enor a eee E aoe ee 1 cadings end Naying ac PE AOAN OE pA a ee eG SCAG POH IR act ARO N E A Gee il tivated their automatic Bre Document stricture r TAA E eres nr rege ee 1 numbering you can Ase Eins SLOP a nie nr incce seen E E westerners or 2 3 SNe eding ean a E A E E E tit cieasrise tesserae ater erieiocees now go on to inserting Making headings look nice an automatically gener New page for chapter headingp REN Evol Uahg Sl ecceere ences tceenecoeeacnens ated Table of Contents raid Se eee ene ee eee ler oer cs ea ne ee ae Pate rina tal enced 4 Insert gt Indexes Teles A A A essere resrencrreer rca eee Gu Chap termumib eninge yee scceets R ee ctare errr ene eee 5 and Tables gt In era na o Dire eve aha A A E N E 6 dexes and Tables Several headings one after thievothien terres ssc eerie terior eT T lustration 9 Note the alignment In the pop up menu you can Evaulate up to Level of your choice In this present document I have chosen to evaluate only up to Level 1 and so to ignore section headings To update your table of contents simply right click on it and choose Update Table Index Alignment p 3 7 Outline amp Numbering Tabs Drop Caps As you can see in illustration 11 the table of contents by default Indent Background Borders Organiser Indents amp Spacing Alignment Text Flow Font Font Effects Po
10. precisely which sf e attaches to the paragraph in question The actu al appearance the way you want say your footnotes to look like can be varied as you wish by changing the applied footnote style But more on Styles later on 4 First Steps When embarking on a new text you will invariably pose yourself the question should I con centrate just on the content and leave the formatting till later Or should I try to format the text properly right from the beginning The second approach is the right one Using Styles is so easy there is really no reason why you shouldn t apply them right from the start Here some of the advantages of this way of going about things save time e using the Navigator see section 7 you can jump to any chapter you wish to edit without having to scroll up or down to it e chapters and sections can again using the Navigator be reordered with just one mouse click e you ll have a better idea of what the final result of your efforts is going to look like 5 Headings As mentioned above you have to tell the programme what zs a Heading and what zs Text Body For that you use the following keyboard shortcuts e Ctr1 0 for Text Body ground level e Ctrl1 1 for Chapter Headings level 1 Ctr1 2 for Section Headings level 2 Ctr1 3 for Subsection Headings level 3 Note It isn t necessary to mark the whole paragraph beforehand just place the cursor any where within the parag
11. space after it will automatically get replaced bya 31 Mouse Clicks e a double click will mark a whole word e a triple click will mark a complete sentence a quadruple click will mark a complete paragraph e a right click will offer you a context menu click hold and pull on a marked area allows you to relocate it e in combination with Ctrl you can mark several non adjacent passages e in combination with Alt you can mark a rectangular text block 32 Shortcuts OpenOffice Writer has a bunch of shortcuts to make life easier e Ctr1 0 the paragraph in which the cursor is standing will change to Text Body e Ctr1 1 the paragraph in which the cursor is standing will change to Heading 1 e Ctrl 2 the paragraph in which the cursor is standing will change to Heading 2 e Ctr1 3 the paragraph in which the cursor is standing will change to Heading 3 e Ctrl 4 the paragraph in which the cursor is standing will change to Heading 4 e Ctrl i marked text will change to stalics e Ctrl b marked text will change to bold e Ctrl m marked text will loose all individual formatting only the paragraph style will remain active e Ctrl1 s save file e Ctrl p print file 34 Ctrl f find or replace text Ctrl c copy marked text to computer memory Ctrl v insert contents of computer memory Ctrl shift v same as above only you can choose to insert text without format ting Ctrl x cut out and move marked text to computer mem
12. the very end of the last piece of text belonging to the whole group go to menu Insert gt Manual Break and s l C Line break choose the newly created Style Leila see illustra Column break Cancel Page break tion 8 el isl e place cursor in Leilas Page Header and write her T Changassan niska name press the tabulator one or two times to pratense move the cursor to the right margin and Insert stration 8 Choose your newly created page style Leila gt Fields gt Page Number Correcting Other People s Texts You will probably want someone to have a look at your thesis or any other important paper before handing it in At the same time you would most likely also want to see any changes or suggestions he or she might have made before either accepting or rejecting them and not simply rely on blind faith I myself do that regularly with other translators I cooperate with This function is called Edit gt Changes gt Record After getting your document back you can then Edit gt Changes gt Accept or Reject any changes made to your document If several people are involved in the production of one document each one should have re gistered their forename under Tools gt Options gt OpenOffice org gt User Data Any changes made by any one of the correctors will carry not only date and time of the change but also the name of the corrector Each corrector will have his or her own colour marking 9
13. unchecking this op tion ensures that headings appear right at the top the page without the usual set spa cing separating them from a previous paragraph Expand word space on lines with manual line breaks in justified paragraphs unchecking this option ensures that inserting a new line using shortcut Shift Return will not expand the words on the previous line right up to the right margin instead they will be left aligned even in a paragraph with justified alignment Having removed these three ticks don t forget to press the button Use as Default so that these changes apply also to any future documents How Many Levels I would recommend a maximum of three numbered heading levels If you are going to use a fourth level mainly for optical reasons then leave that one unnumbered and don t include it in the table of contents The number of levels you include in the table of contents is your free choice see section 9 I myself have used two levels in this document but only actually in cluded the first one in my table of contents 6 Chapter Numbering Numbering of headings can and should be completely automated This has for one the ad vantage that if you decide to add or remove headings or move chapters and sections around or even change the level of a heading from level 1 to level 2 or the other way round you won t have to renumber them manually Furthermore you can do this moving around of chapters and sections using the N
14. 7 Synonyms Under Tools gt Language gt Thesaurus Ctrl F7 the programme lists quite a few alternatives If you want more go to woxikon de 38 Document Infos Sometimes you might want to store general information about your file such as author names To do this go to File gt Properties gt Description Custom Properties Also you might want statistical information on your file such as number of words or number of char acters Choose the tab Statistics for that 39 Labels and Form Letters This is not what you are going to need for your studies But perhaps in the course of a trainee ship or at your work place you might be asked to organise a bulk mailing It s really quite easy first open an empty spreadsheet and use the first line for the Column Headings these could be Name Street City Telephone number Mobile number and E Mail the lines below you fill out with all relevant information when done save the spreadsheet under some meaningful name such as addresses the file ending ods will get attached automatically now again open a New File only this time a Database choose the option Connect to an existing database and select Spreadsheet from the drop down menu confirm Next locate the spreadsheet you saved in previous step and open it confirm Yes register the database for me this only means that you can commu nicate with the database from any open file remove
15. Button Toolbar click on the arrow point gi 000_for_students odt OpenOf ing downward next to the symbol for New File file Edit Wiew Insert Format T and choose Spreadsheet see illustration 22 TE Boe iviad Text Document in your empty spreadsheet insert the contents of Spreadsheet computer memory using Ctrl v o Presentatio mark the newly inserted contents and press the But s S 2 Drawing ton for Chart as in illustration 23 Database in this example I selected as Chart Type the Iustration 22 The small triangle pointing A list t second option Bar instead of Column this way REE ONE EE Ee MORE types to choose from the descriptions being placed to the left of the bars accommodate more easily than if placed at the bottom of columns under 4 Chart Elements write outa Title and press Finish ss File Edit View Insert Format Tools Data Window Help E BU GAY le SE SID oE h lN A E rimesnewronen WM BAU E a 8 Sg ofchark uoo d Fe S Branch a B Cc D Bh Education and Research NG ST Software amp Consulting NY a y d Media amp Marketing ago l Social amp Welfare Departments 3 25 y O E 11 Illustration 23 Mark the contents and press the symbol for Chart 1 2 k 4 5 6 7 ti 9 next click anywhere on an empty space in the spreadsheet so as to escape this work modus then again click on the chart so that it gets marked by six green handles on cor
16. EeFfGg Garamond 12 pt AaBbCcDdEeFfGg Arial 11 pt AaBbCcDdEeFtGg Futura Lt BT 12 pt Taking a closer look at our two Serif Fonts Times New Roman and Garamond you will no tice that the latter is somewhat finer and rounder in overall shape This increases the legibility even more A page full of Garamond text will appear lighter than one full of Times On the whole avoid using different fonts In fact you can stick to just ove font for the whole text and use Garamond even for Headings just varying size and Typeface Regular Italic Bold and Bold Italic If you are using a page format of A4 you will probably want a font size of 12pt or 11pt in case you do opt for Arial which is by nature larger If producing a pamphlet size A5 you can reduce the font size down to 11pt or even 10 5pt The better the printer and the quality of paper the more you can reduce the font size without the text becoming illegible 32 Some teachers at least over here in Germany insist on very detailed specifications so as to force students to produce only a certain amount of text Instead of saying Please write 10 000 to 12 000 characters they specify font size font type margins and number of pages This is really an unfortunate misuse of formatting for control purposes Combinations such as P 145 33a 120 and so on can be a nuisance What you def initely want to avoid is the first part appearing at the end of
17. OpenOffice Writer for students by David Paenson B A Hons October 2011 IMPRESSUM I first wrote this guide in the summer of 2008 in German for students of the Department of Social Work at the University of Applied Sciences in Frankfurt Germany Questions and answers over the years have all found their way into this guide which I continuously update and have now for the first time translated into English Any comments and criticisms are welcome and will be taken account of in future releases of this document Please write to paenson fb4 fh frankfurt de This document is released under Creative Commons License see creativecommons org OS OaOANAWD WN BW ND e N NO ne a ee oe me e FP OO OANA OT BWN KH D CONTENTS Introduction 1 Automation 1 Document structure 2 First Steps 3 Headings 3 Chapter numbering 5 Navigating through your text 7 Group Work 8 Table of Contents 9 Paragraph style Text Body 11 More on Styles 13 MS Word 13 Unnumbered pages 14 Title page 16 Numbered Default Page 17 Literature List 19 Bullets and Numbering 19 Cross references 20 Footnotes 22 Quotes 23 Line Numbering 24 22 23 24 25 26 21 28 29 30 32 33 34 35 36 37 38 39 40 41 42 Tables 24 Charts 25 Snapshot 27 Pictures 28 Cross Tables Statistics 28 Extra Long Web Addresses 32 Fonts 32 Emphasis 34 Special Characters 34 Mouse Clicks 35 Shortcuts 35 Saving your work 36 PDFs 37 Search and Replace
18. a line and the second part at the beginning of the following line instead you want both parts to stick together You achieve this by Insert gt Formatting Mark gt Non breaking space between the two in stead of an ordinary space The shortcut for this is Ctrl Shift Space A simpler method would be simply to have no space at all as in P 145 33a and 120 But that doesn t look too good On the other hand if you find your Non breaking spaces to be too large and want to narrow them down so they look more like P 145 33a 120 instead of P 145 33a 120 then after inserting them you can mark them using the mouse and go to Format gt Character gt Scale width and choose 508 If you need to repeat this last step very often that could be annoying You can automate the process by creating a macro under Tools gt Macros gt Record Macro Then you left mark an already existing Non breaking space using Shift Arrow left and reduce its breadth to 50 as described above You then immediately stop the macro and give it a name e g space and save it under My Macros gt Standard gt Modull As a last step you can assign your new macro to a key shortcut by going to the menu Tools gt Customi ze gt Keyboard There choose the Category gt OpenOffice org Macros and look for your macro under User gt Standard gt Modull gt space Having clicked on it choose an appro
19. ach Alter von bis unter Jahren unter 18 18 30 30 45 45 65 65 und mehr nach Familienstand ledig verheiratet verwitwet geschieden nach Haushalten mit Kind ern 1 ohne Kinder 1 2 3 und mehr o 10 30 40 Zahl der Personen in Privathaushalten mit einem Netto quivalenzeinkommen von weniger als 50 vom arithmetischen Mittel einkommen der Gesamtbev lkerung je 100 Personen in Privathaushalten mit entsprechenden sozialstruktu 1 Ergebnisse des Mikrozensus 1 im Alter von unter 18 Jahren 2 im Alter von 18 und mehr Jahren Grafik LDS NRW Iiustration 25 Source Sozialbericht Nordrhein Westfalen 2004 205 hitp www mags nrw de sozber soxialberichterstattung_nrw soxialberichte_seit_1992 on your screen so you see the whole of the relevant part you would like to later cut out and in sert Then press the Print Screen button on your keyboard to send a copy of your screen to computer memory Then launch the freeware programme xnview very useful fast and simple programme for all sorts of photo manipulation and insert your screen from memory menu Edit gt Insert as new Picture Within xnview you can now mark with your mouse pointer the rectangle you actually need and press Shift x This shortcut has the ef fect of cutting everything out outside your marked rectangle and leaving only the part you need Then press Ctrl a to mark all that remains and Ctrl c to copy that into memory G
20. argins Layout settings and name it Roman Left 2 00cm Page layout Right and left x ae om Format oose as Next E pon E l Reeri gt Select the page numbering Format that you want to use for the current page style Style also Roman Bottom fz cocm 4 Reference Style Ca Cancel Help Reset so as to allow for sev Tlustration 18 As numbering Format choose Roman eral Roman style pages in succession Then activate the Header as you did for the Default page style Finally under the tab Page select Format i ii iii see illustration 18 As soon as you insert Page numbers in the Headers of It is possible to create pamphlets with left and right pages quite easily using OpenOffice In this case you would opt for Page layout mirrored Then instead of left and right margins you are offered Inner and Outer margins You would choose a smaller page size of A5 and a smaller font size of 11pt or even 10 5pt and when it comes to printing tick the option Brochure under the tab Page Layout If your printer supports duplex printing then you won t even need two separate print runs for the rectos and versos 17 your newly created Roman style page these will appear as expected as i ii iti The Table of contents will also display Roman numbers for these pages This is basically the same method we already came across in section 8 on Group Work when you wanted unique Headers for each member
21. avigator you dont have to mark text cut it out and reinsert it in its new location Another advantage is when working in groups The various participants all activate automatic numbering then they all get together and insert their various contributions into a new empty document and finally with the help of the Navigator they order the chapters into their final positions Automated numbering is switched on using the menu Tools gt Outline Numbering see illustration 1 Normally you will opt for simple 1 2 3 style but it could be just as easily A B C style or Roman style It s also possible to mix styles that is have Arabic for the first two levels and a b c for the third whereby the closing bracket is simply a Separ ator After When using 1 2 3 style it is com m Numbering Position mon to Show sublevels This means a NR A G Paragraph Style i that heading 5 2 7 for instance will appear re Be Heading 1 p Heading 2 exactly as 5 2 7 and not simply as 7 Number MMM Heeros Wh es 1 d h Character Style Sen Headin 4 Bie E elect the numbering style that you wan kaiina sys Gou could have leve A 2 with sublevels shown for instance Separator Heading 7 cc n n 7 Before Heading 8 5 2 but leave level 3 without showing after Heading 9 Start at Heading 10 sublevels just c for instance You might want to turn numbering off for par
22. bering is suffi cient to contain the ERT Enter the ar ount of space to leave between the left edge of the numbering symbol and the left edge of the text Minimum space numbering lt gt text 0 whole number e g f Numbering alignment 5 7 2 plus some spa cing so that the head ing number stands out nicely from the head Default Format Cancel Help Reset Illustration 4 Make sure width of numbering is large enough ing text even if you happen to have a head ing spanning several lines Wordy Headings Try to avoid headings that span more than one line If a heading needs added explanation let a short paragraph immediately following the heading take care of that Long headings are also a problem in the table of contents Several Headings in Succession It s not a good idea to have for example a 5 2 immediately followed by a 5 2 1 At least a short paragraph explaining what 5 2 is all about should be inserted in between 7 Navigating Through Your Text From the menu View choose Navigator or simply press F5 The Navigator looks a bit like a table of contents but it serves a completely different purpose Whereas the table of contents is part of the document and will get printed along z with all the rest the navigator is ot part of the document Rather it is an electronic key which allows you to navigate through the document and even change the orderin
23. bly not need a title page Instead you will simply reserve the first quarter or so of the first page for general information on the docu ment e title course number e lecturers name author s e student id e date e and lastly a separator line This is a lead paragraph not a a header All pages are Default and have a footer to accommodate the page number Ilustration 16 A short paper without a title page In this case all pages get numbered and you only need one page style namely Default Please do not confuse this leading paragraph with a Header A Header gets repeated on each page your lead paragraph only appears once on the first page and not on subsequent pages see illustration 16 15 Numbered Default Page As already mentioned the Default Page needs to be modified in order to accommodate page numbering For this you can either activate a Header or a Footer Footers used to be very pop ular but many students now prefer headers to accommodate not only the page number but also extra information such as the author s name and matriculation number 16 There are a few things you can do to make the header look nicer such as adding a line between header and text go to menu Format gt Styles and Formatting choose the 4 icon for Page styles select Modify go to the tab Header and then press More Other important page settings pertain to the margins Click on the tab Page and set the mar g
24. dings which you can move up or down matter of one off coordination within the group when you set off though adjust ments can of course be made later on e dump all the contributions in any order into an new empty document using the Navigator change the ordering of the chapters as appropriate Individual Headers for Each Contributor Generally the lecturer will want to know at a glance who has made what contribution To achieve this give each of the au thors their own Page Style and name them accordingly Shila for Shila Leila for Leila Mark for Mark and also one for the whole group called Group Activate the Header for each of these styles This involves the following steps e open Menu Format gt Styles and Format ting F11 click on the 4 icon to the right for page styles e change the selection Applied Styles to All so now you see all existing styles pertaining to your document including unused ones e right click on the Default Style and select New Erste Seite Links Displays Formatting styles for pages Erste Seite Rechts applied Styles x Illustration 7 4th icon to the right for page formatting e under Organiser change the name e g to Leila ensure the Next Style is also Leila otherwise the programme would only allow for one single Leila page e under the tab Header tick Header on e go back to your document and place the cursor at
25. e brackets are used as a stand in for left out parts of your quote Marx in a footnote to chapter 31 of Capital Vol 1 quotes a certain T J Dunning Capital is said to fly turbulence and strife and to be timid which is very true but this is very incompletely stating the question Capital eschews no profit or very small profit just as Nature was formerly said to abhor a vacuum With adequate profit cap ital is very bold A certain 10 per cent will ensure its employment anywhere 20 per cent certain will produce eagerness 50 per cent positive audacity 100 per cent will make it ready to trample on all human laws 300 per cent and there is not a crime at which it will scruple nor a risk it will not run even to the chance of its owner being hanged If turbulence and strife will bring a profit it will freely encourage both Smuggling and the slave trade have amply proved all that is here stated T J Dun ning l c pp 35 36 Square brackets can also be used to insert explanatory words into your quote but which are not actually part of the original In the social production of their existence men inevitably enter into definite rela tions which are independent of their will namely the relations of production ap propriate to a given stage in the development of their material forces of production The totality of these relations of production constitutes the economic structure of society the real foundation o
26. e life SPITT dT de B ia easier not more difficult The Moves the selected paragraph down one main advantage is you can add level in a numbering or bullets hierarchy elements in the middle of yout ustration 19 The pop up menu allows you to change the level of a paragraph list and they get correctly numbered or you can move elements up or down and here again the numbering is automatic ally updated Also you can move elements to a lower level in the numbering hierarchy or up one level with just one mouse click So leave the aforementioned box checked Here in detail 1 Tools gt AutoCorrect Options gt Options check the box Apply numbering symbol 2 after typing 1 and some text and pressing return the next paragraph automatically begins with 2 a you can of course move a paragraph or even a selection of paragraphs down one level like here b and you are by no means obliged to stick toa 1 2 3 style of numbering instead you could choose a b c style like here c in order to move down one level choose the right arrow as in illustration 20 the left arrow moves it up one level d using the double arrow up or the double arrow down you can move a paragraph including all its sublevels up or down 3 to stop automatic bulleting numbering press the first second button in the pop up menu and to insert a new paragraph without a number choose the symbol in the middle as in illu
27. econd and subsequent lines of the entry will all appear below each other and not below the number of the entry Note also that when choosing your indentation it s better to go for generous values If you choose too small values then your numbering won t fit in and you will find your right dotted tab will appear before the entry instead of between entry and page num ber For optical reasons you might also want to insert a blank space before and after the dot ted tab so that the latter doesn t stick to the entry respectively to the page number Indent before text Negative indent First Spacing before line patagraph 1 level 0 80 cm 0 80 cm 0 4 cm 2 level 1 80 cm 1 00 cm 0 1 cm 3 level 3 00 cm 1 20 cm 0 1 cm Table 2 Indentation needed for first three levels if using fuil sublevels like 5 7 2 Other Indices and Tables Other indices can be generated apart from the table of contents The same steps apply you only need to change the Type to whatever is required e g an Index of tables oran Illustration index The various tables illustrations and so on need to have a caption which will then appear in the index 10 Paragraph Style Text Body Now at last we can talk about the Text Body the real substance of any text Like all other elements the text body has its own specific paragraph style appropriately named Text body By default Text body allows for a Spacing below paragraph
28. es until you choose otherwise right click the page style Default and choose Modify e under the tab Header tick Header on alternatively choose the tab Footer and tick Footer on e having completed this preliminary work place the cursor in your very first page and double click the page style First page you have just modified styles all must be applied with a double click changing a style doesn t necessarily mean you actually have to use it e then go to your last First Page that could be the one with the table of contents for ex ample and place your cursor at the very bottom of any text on this page e gotomenu Insert gt Manual Break and choose Default Style e choose Change page number starting from 1 It s basically the same method we have already come across in section 8 on Group Work in which we described how to use individual page styles for each author in a work group Simil arly you could create a completely new page style and call it Roman and change the numbering style from Arabic to Roman to accommodate a forward or an introduction see illustration 18 14 First three unnumbered pages First numbered page inhi Open Otis Writer x2 taken ars corte y sedaan le Rese Simple page breaks Ctrl Return Manual page break with numbering restart Illustration 15 Here an example with two simple page breaks followed by a manual page break to switch from First Page Style to Default Style and restart
29. ful and concise help 41 Practice Go to www fb4 fh frankfurt de tips openoffice dokumentation and download the file ooo_for_students_unformated txt Open it with a right click and choose swriter as programme If asked confirm West European Encoding 38 Mark the whole text and apply the paragraph style Text Body Ctrl 0 While text remains marked and to make absolutely sure that all manual formatting is definitely re moved go to menu Format gt Default Formatting orf press Ctrl m Now modify your paragraph style Text Body in following respects increase line spa cing to 1 5 lines change alignment to Justified activate automatic Hyphenation under tab Text Flow as well as Orphan and Widow Control