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Olivetti 450 User's Manual

1. Open the operator console as indicated by the arrow until you hear a click which means that it is fully open Lift the print head compartment cover using the lever as shown in the figure Release the print head by pressing the levers and then remove it from its seat Take the print head out of its package and holding it on both sides peel off the film covering the nozzles Avoid touching both the nozzles and the electrical contacts Insert the print head in its compartment with the electrical contacts facing downwards Push the print head until it clicks into place and close the print head compartment cover and the operator console NJ lo EI If you have replaced the print head because the ink ran out when the print head compartment cover and the opera tor console are closed the fax machine will automatically recognize that the print head has been replaced and the display will show the message NEW PRINT HEAD 1 YES 0 NO Set the value 1 At this point the fax machine automatically cleans the print head and tests the nozzles printing out the result of the diagnostic test Examine the diagnostic test result with reference to To install the print head chapter Opera tions essential for correct operation If you replaced the print head because of a deterioration in printing quality proceed as follows F Until the display shows HEAD MAINTENANCE The display shows NEL HEAD ON
2. Damp a paper tissue with distilled water and then wring it out to eliminate any surplus liguid Remove the print head as described in the previous procedure Holding the print head with the nozzles facing downwards tap it gently on the tissue as indicated in the figure Repeat the operation a few times pressing the print head onto different points of the tissue to clean the nozzles thoroughly Insert the print head as indicated previously in To replace the print head TO CLEAN THE OPTICAL READER Dust accumulating on the glass surface of the optical reader may cause problems in the scanning of documents To avoid these prob lems the glass should be cleaned every now and again as follows With the fax machine disconnected from the power socket 1 2 Open the operator console as indicated by the arrow Clean the glass surface of the optical reader with a cloth damp ened with a product designed specifically for cleaning glass and then dry it thoroughly Do not pour or spray the cleaning product directly onto the glass surface Close the operator console Nol Tel To check whether the optical reader is clean make a copy of a blank sheet If any vertical lines appear on the copy and the optical reader looks perfectly clean contact qualified tech nical staff 35 TO CLEAN THE CASING To REMOVE JAMMED SHEETS OF PAPER 1 Unplug the fax machine from the power outlet and the telephone socket
3. INSTRUCTIONS PUBLISHED BY Editors Olivetti l Jet S p A Olivetti Tecnost S p A Localit Le Vieux Via Jervis 77 10015 IVREA Italy 11020 ARNAD Italy Copyright 2004 Olivetti All rights reserved The manufacturer reserves the right to make any changes to the machine described in this manual at any time and without prior warning This machine has been approved under the terms of Council Decision 98 482 EC for Europe wide connection as a single terminal to an analogue Public Switched Telephone System PSTN system However due to differences between individual PSTNs in the various countries the approval does not unconditionally guarantee success operation of every PSTN termination point If you encounter any problems you should contact your supplier immediately The manufacturers declare under their own responsibility that this product complies with provisions laid down by the directive 1999 05 CE Conformance is certified by the application of the C mark to the product Network compatibility declaration This product has been designed and developed to operate in the networks of all European Community countries and in those of Switzerland and Norway Full compatibility with the networks of individual countries will depend on specific national software parameters which can be set in the product If you encounter problems with non EC PSTN networks contact your national technical support service Your a
4. Ho To confirm your choice The display shows the values that you have just selected At this point simply choose the reso lution you want and set the number of copies you want to make To choose the desired resolution setting TEXT or PHOTO Press the key if you want to make one copy only otherwise enter the desired number of copies max 9 before pressing the key The fax machine saves the pages of the document one by one before making the copies yogda If you want to abort the copy in progress press the key twice the first time to unload the document from the ADF and the second time to return the fax machine to the initial stand by mode If the document to be removed is made up of more than one sheet before pressing to unload the first open the operator console and remove all the other sheets by hand 23 MORE SOPHISTICATED OPERATIONS OTHER USEFUL RECEPTION SETTINGS TO REDUCE THE PRINTING AREA OF A DOCUMENT RECEIVED F Until the display shows FAX S TU The display shows DATE AND TIME F Until the display shows PRINTER PARAMET lt gt Until the display shows REDUCTIDN 34 4 To choose one of the available reduction ratios 80 76 70 and OFF To confirm your choice D To return the fax machine to the initial stand by mode TO RECEIVE A DOCUMENT THAT IS LONGER THAN THE PAPER SIZE USED If you receive a document that is longer than the p
5. in this way you will prolong the life of the print head and get lasting printing quality Njome The fax machine automatically recognizes the type of print head installed and controls ink consumption by means of a special internal mechanism so that the INK OUT message will appear at the appropriate moment on the display To ensure that the ink level detected reflects the actual level in the print head never install the print heads of your fax machine onto other fax machines or an ink jet printer TECHNICAL DATA GENERAL CHARACTERISTICS Model nanne Desktop transceiver Display 8 LCD 16 16 char Capacity memory 1 Mbyte Dimensions COMMUNICATION CHARACTERISTICS Telephone network Public private Compatibility ITU Communication speed aaa 14400 12000 9600 7200 4800 2400 with automatic fall back Compression method nn MH MR MMR Error correction mode nn ECM POWER SUPPLY CHARACTERISTICS Voltage nn M 220 240 VAC or 110 240 VAC data plate on base of fax machine Freguen0Y a MAN 50 60Hz data plate on base of fax machine Power absorbed in stand by mode aaa ca 4W MAX POWEM en 35W ENVIRONMENTAL CONDITIONS Temperature aaa Operating EN from 5 C to 35 C or from 15 C to 35 C if the colour print head is used EN Transport tenere from 15 C to 45 C EE il Short and long term storage EN from 0 C to 45 C Operating s
6. 2 Use exclusively a soft lint free cloth dampened with a neutral detergent diluted in water If the paper used to print the documents received or to copy docu ments gets jammed this condition is signalled on the display by the message PAPER ERROR PRESS Cw Try to unload the sheet by pressing the key If the sheet is not unloaded remove it manually as follows To eee eee DOCUMENTS If the paper gets jammed in the ASF 1 Open the panel of the automatic sheet feeder as indicated by the arrow 2 Remove the jammed sheet taking care not to tear it During transmission or copying a document could get jammed this condition is signalled by the display showing the message RE MOVE DOCUMENT PRESS Try to unload the document by pressing the key If the docu ment is not unloaded remove it manually as follows If the paper gets jammed in the received copied document output 1 Open the operator console and remove the document from the ADF 2 Close the operator console 1 Remove the jammed sheet taking care not to tear it 36 TO USE IT AS A MULTIFUNCTIONAL PRODUCT The multifunctional model can be connected to a Personal Computer on which specific communication software LinkFax Pro has been installed It will operate as a black amp white and color graphic printer documents such as letters drawings or spreadsheets created with standard Windows a
7. TO CONNECT THE TELEPHONE HANDSET 1 Place the fax machine on its right side insert the connector of the handset cable into the socket marked with the symbol on the fax machine and fix the cable into its groove Return the fax machine to its normal position and place the hand set in its seat TO CONNECT IT TO THE POWER SUPPLY N 1 Insert the female connector at one end of the power cable into the male connector on the rear of the fax machine 2 Then insert the plug at the other end of the cable into the wall power socket NJ 0 TJ EI The fax machine will remain permanently connected ready to receive and send documents 24 hours a day If you want to turn it off detach the plug of the power cable from the wall socket as the fax machine has no on off switch SETTING SOME PARAMETERS INDISPENSABLE FOR CORRECT FUNCTIONING Once the fax is connected to the power supply it automatically runs a short test to check that its components are working and the display may show the language in which the messages will be displayed or the word AUTOMATIC and alternating on the second line the messages SET DATE TIME and CHECK PRINT HEAD In the first case to enable the fax machine to work properly you must set the language and country in which it is to be used as described in the procedure below In the second case you can move on to set the date and time directly TO SET THE LANGUAGE
8. The document is not fed in correctly The fax machine will not send a document The fax machine will not receive a document automatically The fax machine will not copy or receive documents The fax machine prints blank sheets Check that it is connected to the power socket Check that the document respects the recommendations listed in What documents may be used chapter Basic transmission and reception operations Check that the document is not jammed The line is busy wait until it is free and then try sending the document again It is set for manual reception set it up for automatic reception Check that no documents or sheets of paper are jammed You are using an unsuitable kind of paper check the characteristics of the paper listed in the Technical data Place the document in the correct position with the side to be copied facing upwards yogy A Incorrect transmission or reception by the fax machine may also depend on factors other than those listed above which will be signalled in the form of error codes on the Trans mission report and Activity report see To print re ports and lists chapter Basic transmission and re ception operations 30 ERROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error To save space the two digit code without any message is
9. K 5 5 K Q K Displays a list of the last 10 fax or telephone numbers dialled outgoing calls or the last 20 numbers from which calls have been received incoming calls irrespective of whether or not a document was present in the ADF Scroll backwards through the values of a parameter Move the cursor to the left while entering numbers and names 3 lifting the telephone handset e Also activates the handsfree function Unloads a document from the ADF Turns off the LED indicator Returns the fax machine to the stand by mode Stops the programming transmission re ception or copying operation in progress e Starts receiving a document e After the fax number has been di alled starts sending a document only with the document already inserted in the ADF e Confirms the selection of menus e Scroll forwards through the values of a parameter submenus parameters and their val ues and moves on to the next condi e Move the cursor to the right while entering numbers and tion names With the fax machine connected to a private exchange e Starts copying a document only with the document already inserted in the ADF Before dialling the telephone or fax number it provides access to the public line When pressed twice it provides access to the programmed netwo
10. machine will emit an acoustic signal in place of the ring to prompt you to lift the handset Until the display shows INSTALLATION The display shows TEL LINE SET U The display shows ENHANCED FERTUR Until the display shows SILENT RX NEVER To select one of the other available options SILENT RX ALWAYS and SILENT RX DAILY To confirm your choice To return the fax machine to the initial stand by mode N R TO DISPLAY THE CALLER ID O O m Sd a y This function which may be activated by the telephone company on request by the user is only available in some countries and conforms to the ETSI ETS 300 778 1 standard This function tells you immediately who is calling In this way you will be able to decide whether to answer the call or not When this function is enabled if the fax machine is in stand by mode whenever a call is received it always shows one of the following items of information number or name of the correspondent who called you PRIVATE if the correspondent has chosen not to reveal his identity to you NOT AVAILABLE if the correspondent is connected to a telephone exchange that does not support this service If you are programming your fax machine and when an incoming call is received want to know who is calling you you must press the key before answering the call It may however happen if you are connected to a particu lar kind of telephone net
11. BOOK Do not place the document in the ADF Pa Lift the handset to engage the line or press the key to activate the handsfree function The display shows GFF HOOK 0 00 And the length of the call in minutes and seconds in the top right hand corner The display shows TEL CALL CODE OR lt gt gt Tolocate the telephone number or name of the correspond ent you want to call To start dialling Once the number has been dialled if the correspondent is free you can start talking 21 O REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING UMBERS Do not place the document in the ADF Pa Lift the handset to engage the line or press the key to activate the handsfree function The display shows OFF HOCK 00 00 And the length of the call in minutes and seconds in the top right hand corner The display shows INCOMING CALLS 4 gt _ To display the other available option OUTGOING CALLS To confirm your choice 4 gt _ To find the telephone number or name of the correspondent you wish to call on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls To start dialling Once the number has been dialled if the correspondent is free you can start talking 22 TO MAKE A COPY WHAT DOCUMENTS CAN BE COPIED Before making a copy make sure that the document respects the characteristics described in What documents may be use
12. PC and the fax machine are turned off and disconnected from one another e Turn on the PC and wait for the end of the Windows start up phase Insert the CD in the CD ROM drive Then follow the indications that appear on the screen until you reach the end of the installation procedure NJ ol T During the installation of the LinkFax Pro software a dialog box indicating that the device has not passed the Windows Logo test will be displayed At this point select the option that enables you to continue the installation procedure e At the end of the LinkFax Pro software installation procedure while the PC is restarting plug in the connector on the USB cable to the USB port on the rear of the fax machine e Connect the other end of the cable to the USB port on the PC e Turn on the fax machine having connecting it to the mains socket A dialog box indicating that a new hardware component has been detected and one indicating that the device has not passed the Windows Logo test will appear on the screen At this point select the option that enables you to continue installing the USB driver Once the installation procedure has been completed the components of the LinkFax Pro module will be active within the Windows environment and the Internet Linkfax icon will appear at the bottom of the screen 37 NJ o TJ EI If you have not installed any e mail application with a Simple MAPI interface the Internet LinkFax icon
13. The display shows CHANGE PARAL If you want to delete the transmission set press the 4 keys the display shows the message CANCEL SET TING then press to confirm deletion The fax machine automatically returns to the initial stand by mode If you want to change the time at which the document is to be sent or the number of the correspondent to whom you want to send the document take the following steps The display shows TYPE TIME 15 50 0 X6 Overwrite with the new time and then confirm the setting by pressing the key or confirm the existing time by press ing the key The display shows TYPE NUMBER If you want to restore the current time press the x key the key and take the following step o en Overwrite with the new number and confirm the setting by pressing the key or press the x key type the new number and confirm the setting by pressing the key or confirm the existing one by pressing the key straight away The display shows AUTOMATIC TX AT 18 00 To SEND A DOCUMENT TO SEVERAL CORRESPONDENTS The fax machine s memory allows you to send a document even at a preset time Delayed transmission to several correspond ents max 10 Broadcast transmission See To send a docu ment from the memory To SEND A DOCUMENT FROM THE MEMORY Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MA
14. The display shows CLEANING ON The fax machine cleans the print head and tests the noz zles printing out the result of the diagnostic test Examine the diagnostic test result and consult To install the print head chapter Operations essential for cor rect operation CLEANING THE PRINT HEAD AND TESTING THE NOZZLES If you notice a deterioration in print quality you can quickly clean the print head and test the nozzles by follow ing a procedure that ends by printing out the diagnostic test result with regard to its condition F Until the display shows HEAD MAINTENANCE The display shows NEL HEAD ON 4 gt To view the other available option NEW HEAD OFF To confirm your choice The display shows CLEANING ON The display shows CLEANING ON The fax machine cleans the print head and tests the noz zles printing out the result of the diagnostic test Examine the diagnostic test result and consult To install the print head chapter Operations essential for cor rect operation 34 yogga The procedure may be aborted at any time if desired by pressing the key Doma If the quality of the test result still fails to meet your expecta tions after carrying out the cleaning procedure continue as follows stopping when you get a satisfactory printing quality Make a copy of a document with the desired type of graphics or text on the fax machine and evaluate its quality Change the type of pap
15. display The fax machine is set up to send documents in this mode However you can set it up to send documents in normal mode as follows F Until the display shows FAX S TU The display shows DATE AND TINE F The display shows VARIOUS SETTINGS The display shows ECM ON lt gt To view the other available option ECM OFF To confirm your choice To return the fax machine to the initial stand by mode ENDING RECEIVING A DOCUMENT IN POLLING MODE FIRST oF ALL WHAT POLLING IS It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automati cally There are two main characteristics of communication using the polling method e the user who is to receive the document requests trans mission In other words a user may connect to another fax machine and request it to send a document specifically prepared to him even when the user at the other end of the line is out e the transaction is paid for by the person who requested transmission that is the user who receives the document and not the person whose fax machine sends the document TO MAKE A TRANSMISSION REQUEST POLLING RECEPTION Arrange with your correspondent the time at which you intend to make the transmission request so that he has time to put the document to be sent in his fax machine Then set up your fax machine to receive the document by program ming the diallin
16. has made a talk request lift the handset to start the conversation LINE ON HOLD PRESS HOLD You have put a telephone call on hold by pressing the x key press the Q3 key again to resume the conversation with the correspondent MEMORY TX You have set transmission from the memory NEW PRINT HERDP I E5 N You have installed a disposable print head for the first time or you have removed and reinstalled it select the relevant answer If you answer yes but the print head is not new the fax machine will not detect the out of ink condition OFF HOOK You have engaged the line by lifting the handset of the telephone connected POLL RX HH FIT You have made a transmission request Polling reception PRINTING The fax machine is printing a report or a list REPLACE HANDSET You have activated the handsfree function Hang up RX COMPLETED The document was received correctly RX INTERRUPTED You aborted reception by pressing the key STORING The fax machine is saving the pages of the document to be copied or to be sent from memory TRANSTUTTIN A document is being sent TRANSMITTING A document is being sent TX AT HHM You have set transmission at a preset time broadcast transmission TX COMPLETED Transmission was completed successfully TX INTERRUPTED You aborted transmission by pressing the key 33 MAINTENANCE OPERATIONS TO REPLACE THE PRINT HEAD
17. mode the TAD receives the calls records any messages left by the correspondent and if he wants to send you a document enables the fax machine to receive it TO CHOOSE THE RECEPTION MODE F Until the display shows RECEPTION MODE m lt gt The display shows AUTOMATIC 4 gt To view the other available options MANUAL PHONE FAX and TAD FAX To confirm the setting To return the fax machine to the initial stand by mode TO RECEIVE DOCUMENTS IN THE VARIOUS RECEPTION MODES MANUAL RECEPTION LC When the telephone rings lift the handset to engage the line The display shows OFF HOOK And the length of the connection in minutes and seconds in the top right hand corner As soon as you hear the fax machine signal or if the corre spondent asks you to receive a document The display shows CONNECTING ca Hang up The fax machine starts to receive and the display shows some information about the reception in progress including the your correspondent s fax number or if programmed his name Once the document has been received the display shows the message RX COMPLETED for a few seconds and then the stand by mode AUTOMATIC RECEPTION After two rings the fax machine prepares to receive a docu ment The document is received as in manual reception mode AUTOMATIC RECEPTION WITH RECOGNITION OF THE TYPE OF CALL PHONE FAX The action taken by the fax machine in this recept
18. one used by the public telephone exchange Until the display shows INSTALLATION The display shows TEL LINE SET UP The display shows PUBL LINE PSTN To view the other available option PRIALINE PBX The display shows PBX DIAL TONE To view the other dialling mode POX GIAL PULSE To confirm your choice EXT LINE PREFIX To view the other available option EXT LINE FLASH If you want to confirm the output mode EXT LINE PREFIX skip to the next step If you confirmed by pressing the key Ld the EXT LINE PREFIX mode the fax machine prompts you to enter the number corresponding to the area code max 3 digits The display shows PSTN GIAL TONE To view the other dialling mode PSTN DIAL PULSE To confirm the setting To return the fax machine to the initial stand by mode yogy Having confirmed the dialling mode to be used by the fax machine to connect to the public line simply press the O EXT key before dialling the correspondent s fax or telephone number to gain access to it The display will show the letter E external You WANT TO CHANGE THE DIALLING MODE TEMPORARILY If the fax machine is set up for pulse dialling decadic and you want to change it to tone dialling multifrequency Press the key before dialling the fax or telephone number to change the dialing mode temporarily At the end of transmission the fax machine always restores the dial ling mode set up on it
19. position F Until the display shows FAX SET UP lt The display shows DATE AND TINE F The display shows VARIOUS SETTINGS Until the display shows HERDER INSIDE 4 gt To select the alternative parameter HERDER OUTSIDE To confirm the setting O To return the fax machine to the initial stand by mode TO ENABLE DISABLE REPETITION OF A FAILED TRANSMISSION FROM THE MEMORY Until the display shows FAX SET UP lt gt The display shows DATE AND TINE F The display shows VARIOUS SETTINGS lt gt Until the display shows RETRANS OOC GFF lt gt To view the other available option RETRANS DOC ON To confirm your choice To return the fax machine to the initial stand by mode elle gy 27 TO HEAR THE LINE SIGNALS 1 ale The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connec tion signals exchanged between your fax machine and your correspondent s fax machine If this is not true pro gram the function as follows Until the display shows INSTALLATION Until the display shows LINE FONITOR OFF To view the other available option LINE MONITOR ON To confirm your choice To return the fax machine to the initial stand by mode TO REGULATE THE SPEAKER VOLUME kh If the volume of the dialling tones and connection signals is A too low or too high regulate it usin
20. telephone line of the fax machine ex ternal answering machine emergency telephone or other de vices is regulated by national standards that vary from one country to another the diagrams that follow should there fore be taken simply as examples of these connections However if the connection to the telephone line is different in your country from those shown in the diagrams respect the regulations in force in your country The fax machine is set up for connection to the public tel ephone line If you want to connect it to a private line and you also want to use it on a public line see To set it up for the telephone line CONNECTING THE FAX MACHINE 1 Place the fax machine on its right side and insert the plug on the cable for connecting it to the telephone line into the LINE socket on the base of the fax machine see diagrams case 1 case 2 or case 3 Insert the connector or the plug if applicable at the other end of the cable into the wall telephone line socket see diagrams case 1 case 2 or case 3 hd CASE 1 CONNECTION CONNECTING THE EXTERNAL ANSWERING MACHINE AND EMERGENCY TELEPHONE Case 1 connection 1 Place the fax machine on its right side and if present remove the cover of the EXT socket for connecting the machine to the tel ephone line on the fax machine then insert the plug of the external answering machine or emergency telephone cable into this socket see corresponding di
21. the company that manages the telephone network You can also use the following functions e Call the correspondent using the fast dialling procedures set see To telephone with one touch dialling and To telephone with speed dialling e Momentarily hold a telephone call by pressing the HOLD key The call is resumed as soon as the same key is pressed again e Activate the handsfree function by pressing the key before or during a telephone call This function is useful if you want other persons at your end to take part in the conversation e Stop the correspondent from listening to a conversation at your end of the line during a handsfree telephone call Simply press the key during the conversation To enable the correspondent to listen again simply press the same key again TO TELEPHONE WITH ONE TOUCH DIALLING CASE 1 Do not place the document in the ADF OrO Press the desired one touch key for example D for more than one second The display shows the digits of the telephone number that you associated with it see To set one touch and speed dialling chapter Basic trans mission and reception operations If you also associ ated a name with it the display will show this too LC Once the number has been dialled if the correspondent is free you can start talking The display shows the length of the call in minutes and seconds in the top right hand corner Nol E If you want to activate the han
22. the side to be sent facing upwards The bottom edge of the original is fed into the ADF and the display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NORMAL TO ADJUST THE CONTRAST AND RESOLUTION Before sending a document you can make some adjust ments so as to optimize the printing guality TO REGULATE THE CONTRAST F Until the display shows FAX SET U The display shows DATE AND TINE F The display shows VARIOUS SETTINGS Until the display shows ONTRAST NORMAL 4 gt To view the other available options DARK and LIGHT To confirm your choice To return the fax machine to the initial stand by mode The contrast should be regulated on the basis of the following criteria e NORMAL if the document is neither too light nor too dark NORMAL appears on the bottom line of the dis play LIGHT if the document is dark LIGHT appears on the bottom line of the display e DARK if the document is light DARK appears on the bottom line of the display TO REGULATE THE RESOLUTION Until the desired resolution value appears on the display The resolution should be regulated on the basis of the following criteria STD STANDARD if the document contains easily leg ible characters An arrow appears on the bottom line of the display in line with the Tej symbol printed on the console FINE if the document contains very small characters or drawings A
23. will not appear at the bottom of the screen In addition whenever the system is restarted a message will appear to inform you that there is no e mail application installed The Internet LinkFax icon will be automatically restored once an e mail application has been installed and set up O UNINSTALL THE LINKFAX PRO SOFTWARE The uninstallation procedure valid for all four Windows environments described below will enable you to completely and correctly remove all the files loaded from the CD and or created on the PC during the software installation procedure e Click on the Windows START button in the bottom left hand corner of the screen e Select Settings and then Control Panel e Double click on Add programs e Select LinkFax Pro from the Add Remove dialog box e Click on the Add Remove button e Follow carefully the instructions that appear on the screen until the uninstallation procedure has been completed Jmejojaj TAIN Before uninstalling the LinkFax Pro software make sure that all the software applications are closed To close the Internet Linkfax application click the right mouse button on the Internet Linkfax icon in the bottom right hand corner of the screen and select the Exit item NJiejrjiej To uninstall the LinkFax Pro printer never remove the device from the Printers folder of Windows Control Panel Always carry out the uninstallation procedure described above TROUBLESHOOTING G
24. your country OPERATING PRECAUTIONS Never attempt to repair the fax machine yourself If you remove the outer casing you could get an electric shock or suffer some other kind of injury Repairs should be carried out by qualified technical staff only If you are to leave the fax machine unused for a long period of time you should disconnect it from the power supply in this way it will be protected against the risk of damage due to interference or power surges During storms we recommend you unplug the device from both the power outlet and the telephone line so as to eliminate all risk of damage In case of a voltage drop or power failure it will not be possible to make or receive telephone calls as the keypad will be disabled If itis essential that you make a call in this situation you must use an emergency telephone approved by the telephone company and connected directly to the fax machine INSTALLATION PRECAUTIONS Place the fax machine on a stable flat surface free of vibrations to prevent it from falling and getting damaged or causing injury to people Keep the fax machine in a dust free place away from sources of water steam or excessive heat Do not expose it to direct sunlight Keep the fax machine away from other electrical or electronic appliances which may generate interference e g radio televi sion etc Make sure that no books documents or other objects obstruct normal ventilation in any way Ideal
25. AND THE COUNTRY OF DESTINATION The display shows the language in which the messages are displayed For example ITALIANO 4 gt To select the desired language For example ENGLISH a D To confirm the setting The display shows CHOOSE COUNTRY m To confirm the setting The display shows a country of des tination For example ITALIA 4 gt To select the desired country For example UM If your country is not present among those shown on the display see the table below a COUNTRY COUNTRY TO BE SELECTED Argentina AMERICA LATINA Australia NZL AUSTRALIA Austria STERREICH Belgium BELGIUM Brazil BRASIL Chile AMERICA LATINA China CHINA Colombia AMERICA LATINA Denmark DANMARK Finland FINLAND France FRANCE Germany DEUTSCHLAND Greece GREECE Holland HOLLAND India INDIA Israel ISRAEL Italy ITALIA Luxembourg BELGIUM Mexico AMERICA LATINA New Zealand NZL AUSTRALIA Norway NORGE Peru AMERICA LATINA Portugal PORTUGAL Rest of world INTERNATIONAL South Africa S AFRICA Spain ESPANA Sweden SVERIGE Switzerland SCHWEIZ Taiwan TAIWAN UK U K Uruguay AMERICA LATINA N Venezuela AMERICA LATINA 3 To confirm the setting To complete the procedure NJ ot EI If you subsequently want to change these settings press a and repeat the procedure from the start remem bering always to confirm the settings made by pressing the button Having set the language an
26. B port on the PC e Connect the fax machine to the mains socket turn it on and then turn on the PC Atthe end of the Windows start up phase a dialog box indicating that a new hardware component has been detected will appear on the screen At this point follow the instructions that appear on the screen to install the USB driver Check that the search for best device driver option is selected in one of the dialog boxes that appear and that only the CD ROM drive box is selected in another dialog box If the language selection dialog box does not appear at the end of the USB driver installation procedure run the SETUP program on the CD e Then follow the indications that appear on the screen until you reach the end of the installation procedure Once the installation procedure has been completed the components of the LinkFax Pro module will be active within the Windows environment and the Internet Linkfax icon will appear at the bottom of the screen yogga If you have not installed any e mail application with a Simple MAPI interface the Internet LinkFax icon will not appear at the bottom of the screen In addition whenever the system is restarted a message will appear to inform you that there is no e mail application installed The Internet LinkFax icon will be automatically restored once an e mail application has been installed and set up INSTALLING THE SOFTWARE IN WINDOWS 2000 AND WINDOWS XP e Make sure that both the
27. COMPONENTS The figure shows the external and internal parts of fax machine Plain paper feed compartment ASF Adjustable to the following paper sizes A4 Letter and Legal Maximum capacity 100 sheets 80gr m Paper support Connection sockets see base Paper adjusting lever Document support Received or copied document output Speaker Paper references Built in telephone handset Operator console Sent or copied document output Display The display consists of two lines of 16 characters each It shows the date and time menu items error messages reso Automatic feeder for original docu lution and contrast values ments to be sent and copied ADF Maximum capacity 20 sheets A4 80gr m Print head compartment For multifunctional model only USB port see rear Print head compartment cover Optical reader Machine serial number plate see base CONSOLE e Inserts a pause during the dialling of the telephone or fax number e After two numeric keys 01 52 have been pressed automatically dials once set the telephone or fax number associated with them e Gives access to programming mode e Selects menus and submenus e After the button has been pressed they turn the speaker volume up or down Adjusts the resolution of the documents to be sent and copied only with the document inserted in the ADF Puts the line
28. IED ann 23 ENVIRONMENTAL RECYCLING aanne 1 TOMAKEACOPY nnee 23 OPERATING PRECAUTIONS aaan 1 INSTALLATION PRECAUTIONS ss MORE SOPHISTICATED OPERATIONS 24 PACKAGE CONTENTS aaneen 1 OTHER USEFUL RECEPTION SETTINGS s ss1sss1ssiieiireineen 24 SPERATIGNS ESSEIRIAL FOR CORRECT OTHER USEFUL TRANSMISSION SETTINGS vasas 27 OPERATION 5 SENDING RECEIVING A DOCUMENT IN POLLING MODE 29 TO CONNECT IT TO THE TELEPHONE LINE i 2 TROUBLESHOOTING GUIDE 30 TO CONNECT THE TELEPHONE HANDSET cece 4 WHAT HAPPENS IF THERE IS A POWER FAILURE 30 TO CONNECT IT TO THE POWER SUPPLY ae 4 WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT 30 SETTING SOME PARAMETERS INDISPENSABLE FOR IF THE TRANSMISSION IS UNSUCCESSFUL ssssssssssseeee 30 CORRECT FUNCTIONING reen FORMINOR PROBLEMS saasin ja 30 TO SET THE LANGUAGE AND THE COUNTRY OF cu semsmouessees Ze TO SET THE DATE AND TIME annae 5 TOADD PAPER aaa 5 MAINTENANCE OPERATIONS 34 TO INSTALL THE PRINT HEAD aanne 6 PRINT HEAD PRECAUTIONS aanrennen ze EEE NCE TE AINT MEAD patenten i TO CHANGE THE DATE AND TIME aaan g EU TIN HEARANG TESTING THE NGZZLES 2 ALLTHAT IS MISSING NOW IS YOUR NAME AND PRINT HEAD nn 8 FAX NUMBER annae 7 TO SET IT UP FOR THE TELEPHONE LINE sssssesessssssssssee 8 TUA PAN EE NOTES OF GERIN AEN ainsi TO CLEAN THE OPTICAL READER annae 35 COMPONENTS 9 TOCLEANTHE CASING annae 36 TO REMOVE JAMMED DOCUMENTS nnn 36 CONSOLE 10 TO
29. L The initial resolution value is 5 standard If you want change the contrast and resolution values as described previously Until the display shows TX FROM MEMORY lt gt The fax machine starts to save the document Once saved the display shows the message DOC N XXXX and then TYPE TIME HHM 0 X9 Enter the time at which you want to send the document for exemple 16 50 then press the key or press the key straight away to confirm the current time The display shows TYPE FAX NUMBER NUM TOULH SPEED m Dial your correspondent s number in any of the available methods directly on the numeric keypad or using the one touch keys 1 OD or speed dialling codes see To set one touch and speed dialling KO The fax machine prompt you to enter another number TYPE FAX NUMBER NUR TOUCH SPEED If you want to send the document to more than one corre spondent repeat the previous two steps the necessary number of times and then press the key to terminate the procedure If you want to send the document to one correspondent only press the key without entering any numbers Once the procedure has been completed the display shows AUTOMATIC MEMORY TX NJ lo TIE If there is a power failure the transmission from the memory will be cancelled To CHANGE REPEAT DELETE A TRANSMISSION FROM THE MEMORY THAT IS ALREADY SET Until the display shows MEMORY TX DE The displ
30. REMOVE JAMMED SHEETS OF PAPER nn 36 BASIC TRANSMISSION AND RECEPTION OPERATIONS 12 TO SEND ADOCUMENT sssscsststststietstststiseietntntseeie 12 TO RECEIVE ADOCUMENT aaan 15 TO SET ONE TOUCH AND SPEED DIALLING an 16 TO PRINT REPORTS AND LISTS caca 18 TO MAKE A CALL 21 TO TELEPHONE WITH ONE TOUCH DIALLING aren 21 TO TELEPHONE WITH SPEED DIALLING naaar 21 TO TELEPHONE BY RUNNING A SEARCH IN THE PHONE BOOK ananas 21 TO REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS u tt 22 TO USE IT ASA MULTIFUNCTIONAL PRODUCT 37 SOFTWARE INSTALLATION REGUIREMENTS aaa 37 TO INSTALL THE LINKFAX PRO SOFTWARE aaa 37 TO UNINSTALL THE LINKFAX PRO SOFTWARE 38 TROUBLESHOOTING GUIDE eenn 38 ACCESSING THE ON LINE DOCUMENTATION 38 PRINT HEAD PRECAUTIONS eenen 38 TECHNICAL DATA 39 INTRODUCTION CONSULTING THE MANUAL This manual describes two models of fax machine the base model and the multifunctional model which can be connected to a PC and use a colour print head In the description that follows when ever a distinction is to be made between models the following indica tions will be given base model and multifunctional model ENVIRONMENTAL RECYCLING The cardboard box the plastic present in the package and the parts that make up the fax machine may be recycled in accordance with the recycling regulations in force in
31. SES At this point you can abort the procedure by pressing the key or you can program another one touch dial ling key by pressing the key and repeating the procedure from the steps in which the correspondent s number and name are entered SPEED DIALLING Using codes 01 52 you can assign other fax numbers telephone numbers and names which will be automati cally dialled by pressing the key and typing the code Follow the first two steps of the one touch dialling proce dure then F Until the display shows CODED SPEED DIAL The display shows TYPE SPEED NG 61 50 0 XG Dial the code with which you want to associate the fax number for exemple 0 X G The display shows DITEL NG From here on follow the one touch dialling procedure starting from the steps in which the number and name of the correspondent are set mogge If you want you can print the information saved on the 8 one touch dialling keys and 52 speed dialling codes see chapter To print reports and lists TO CHANGE A ONE TOUCH DIALLING KEY OR SPEED DIALLING CODE Follow the one touch dialling or speed dialling procedure until the display shows For one touch dialling LTEL ND For speed dialling OTTEL NO 0 e Overwrite with the new telephone number or fax number max 64 digits directly on the numeric keypad or press the x key and dial the new number To confirm the setting The display shows LNAME o
32. T WITH THE RECEIVER RAISED Place the document in the ADF The display shows on the top line BOCUMENT READS and on the bottom line the default contrast value NOR MAL The initial resolution value is ej standard If you want change the contrast and resolution values as described previously Lift the receiver to engage the line The display shows OFF HOGA And the length of the transmission in minutes and seconds in the top right hand corner Dial your correspondent s number in any of the available methods directly on the numeric keypad or using the one touch keys 1 D or speed dialling codes see To set one touch and speed dialling If your correspondent s fax machine is set up for auto matic reception you will hear the fax machine signal If it is set up for manual reception the correspondent himself will answer so you can ask him to press the start key on his fax machine after which you will hear the fax machine signal To start sending If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a few seconds AUTOMATIC REDIAL If no connection is established due to line errors or because the correspondent s number is busy the fax machine automatically redials the number of times laid down by the legislation in your country TO SEND A DOCUMENT AT A PRESET TIME DELAYED TRANSMISSION This functio
33. To confirm your choice 4 gt Press to find the fax number or name of the corre spondent to whom you wish to send the document on the list of the last 20 incoming calls or on the list of the last 10 outgoing calls To start sending TO PRINT REPORTS AND LISTS By printing out reports the fax machine enables you to check the result of all the transactions carried out transmission and reception the volume of documents handled and a lot of other useful information The fax machine prints the following reports Power failure report it is always and automatically printed after a power failure if there are documents in the memory Once the operating conditions have been restored the fax ma chine will automatically print a report indicating the number of pages in the memory up to that time that you have lost In this case it is advisable to print the activity report to track down the number of name of the persons who sent you the documents that were lost Activity report contains information about the last 42 transac tions carried out transmission and reception operations which the fax machine keeps in its memory and is printed automati cally after the thirty second transaction or on request Last transmission report contains information about the last transmission and can be printed once programmed always and automatically after each transmission or on request at the desired moment Failed transmission repo
34. U The display shows DATE AND TINE The display shows VARIDUS SETTINGS Until the display shows RING VOLUNE HiGH To view the other available options RING VOLUME LOW RING VOLUME MED and RING VOLUME OFF For example RING VOLUME MED To confirm your choice To return the fax machine to the initial stand by mode 25 To ENABLE DISABLE RECOGNITION OF THE RING FREQUENCY In some countries local telephone companies offer the pos sibility of assigning the same telephone line two or more numbers corresponding to different users When an incoming call is received a different ring frequency will indicate which user is to answer the call This function is extremely useful in the home or small offices where the same telephone line is shared by more than one person Your fax machine is capable of learning one of these frequencies see the procedure that follows In this way when a call with the specific ring frequency is received the fax machine in PHONE FAX and TAD FAX reception modes prepares exclusively to receive a document This function is particularly useful when associated with silent reception in that the fax machine will only ring if the call is coming from a telephone We recommend you disconnect the TAD before carrying out the recognition procedure Until the display shows INSTALLATION The display shows TEL LINE SET UP Until the display shows ENHANCED FERTUR Un
35. UIDE If problems arise during installation or use of the LinkFax Pro software see the readme txt file on the CD ACCESSING THE ON LINE DOCUMENTATION The installation procedure loads not only the software but also the on line documentation files that provide further information about the multi functional characteristics of the fax machine In all four Windows environments 98 Second Edition ME 2000 XP To access the on line documentation click on the icon of the rel evant function on the Start Programs LinkFax Pro menu PRINT HEAD PRECAUTIONS This fax machine may use either a monochrome black or color print head e monochrome for use as a fax machine or black white printer e color for use as a color printer NJ TE If you have installed the color print head the documents received will not be printed immediately but saved in the memory of the fax machine As once its memory is full the fax machine will not receive any more documents always re member to reinstall the monochrome print head whenever current use of the fax machine is restored As you will change the print head frequently according to the current use of the fax machine take the following precautions e avoid touching or resting the print head on its nozzles or electrical contacts e do not try to refill the print head you could damage the print head or the fax machine e always put the print head that is not being used back in its box
36. Y FULL One or more documents received in the memory due to an error that occurred during reception have filled the memory check the type of fault missing or jammed paper ink out cover open etc and correct it The documents will be printed automatically thus freeing space in the memory NOT PROGRAMMED You chose a one touch dialling key or a speed dialling code that you have not set program the key or the code see To set one touch and speed dialling chapter Basic transmission and recep tion operations GUT OF INA The ink in the cartridge has run out replace the print head see To replace the print head chapter Maintenance operations PAPER ERROR PRESS CO A sheet of printing paper got jammed during the copying or reception phase press the key and then if the sheet is not unloaded automatically check where it is jammed and remove it see To re move jammed sheets of paper chapter Maintenance opera tions POLL RETRU NNN You set polling reception and the connection was not established due to line errors or because the correspondent is busy the fax machine prepares to redial automatically REMOVE DOCUMENT PRESS CO e A document jammed while the document was being copied or sent press the key then if the document is not unloaded auto matically remove the jammed document by hand see To re move jammed documents chapter Maintenance opera tions e You aborted the document sca
37. agram If you cannot connect the external answering machine or emer gency telephone directly to the EXT socket use the relevant adapter which varies from one country to another Case 2 connection 1 Insert the connector or plug which varies from one country to another of the additional device into the plug socket see dia gram Case 3 connection 1 Insert the plug of the additional device into the wall telephone line socket see diagram If you want using the relevant adapter as for the case 1 connec tion you can connect another device to the EXT socket for connection to the telephone line on the fax machine a Fax nne F Connection sockets ma EN En N WaLL SOCKETS FOR CONNECTION TO TELEPHONE LINE EMERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE CASE 2 CONNECTION Fax EN Connection sockets Es EMERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE x CASE 3 CONNECTION GERMANY r Fax gan f amp T Connection sockets S EMERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE OTHER DEVICES Ke WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE Fax Connection sockets EMERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE OTHER DEVICES WALL SOCKETS FOR CONNECTION TO TELEPHONE LINE
38. and by mode S fo To ENABLE DISABLE THE AUTOMATIC PRINTING OF THE DELAYED TRANSMISSION DATA F Until the display shows FAX S TU The display shows DATE AND TINE F The display shows VARIOUS SETTINGS Until the display shows DELAY LIST ON 4 gt To view the other available option DELAY LIST OFF To confirm your choice To return the fax machine to the initial stand by mode TO PRINT THE TRANSMISSION ACTIVITY BROADCAST TRANSMISSION AND CALLER ID REPORTS ON REQUEST F Until the display shows PRINT OUT REPORT The display shows LAST TX REPORT 4 gt To view the other available options LAST BROAD REP ACTIVITY REPORT PRINT ID LIST PRINT OUT EXIT PF To confirm your choice Having printed the report the fax machine automatically returns to its initial standby status NJ 0 tJ EI If you chose PRINT OUT EXIT press the key to return the fax machine to the initial stand by mode At any time you can print complete lists of the installation and setup parameters and print the data saved in the one touch dialling keys and speed dialling codes By printing out the lists of installation and setup parameters you will obtain an up to date report of the default values and those that you have set to adapt it to your operating requirements TO PRINT THE LIST OF INSTALLATION PARAMETERS AND THE BLACK LIST NUMBERS F Until the dis
39. aper size used you can have the surplus text printed by your fax machine on another sheet Until the display shows FAX SET U S en The display shows DATE AND TIME o Until the display shows PRINTER P R TIET a Until the display shows SURPLUS AUTO To choose one of the other available settings SURPLUS OFF or SURPLUS ON To confirm your choice A ole To return the fax machine to the initial stand by mode NJ lo EI If you choose the SURPLUS AUTO setting the fax ma chine will print the surplus text on another sheet providing the surplus exceeds 12 mm If you choose the SURPLUS ON setting the fax machine will always print the surplus text on another sheet If you choose the SURPLUS OFF setting the fax machine will not print the surplus text To ENABLE DISABLE SILENT RECEPTION m OIRE m x In the AUTOMATIC PHONE FAX and TAD FAX re ception modes you can set up the fax machine to receive documents without any rings being emitted when an incoming call is received When this function is enabled the behaviour of the fax ma chine depends on the reception mode selected and the caller in AUTOMATIC and TAD FAX modes the fax machine will never ring when an incoming call is received in PHONE FAX mode when an incoming call is received the fax machine will only not ring if the caller is an other fax machine If the call is a telephone call the fax
40. ay shows ALREADY ENTERED DE The display shows PRINT SETTING 4 gt To view the other available options CHANGE PARAM or CANCEL SETTING lt gt To confirm your choice PRINT SETTING To print the memory transmission parameters only When it has finished printing the fax ma chine returns automatically to its initial status CANCEL SETTING To clear the setting The fax ma chine returns to its initial standby status CHANGE PARAM To change the correspondent s number or the time at which you want to send the document The display shows TYPE TIME HIV From this point on proceed as indicated in the last three steps of the procedure in To send a document from the memory TO RECEIVE A DOCUMENT You can set up the fax machine to receive the documents sent by your correspondents in four separate modes Manual reception for all occasions in which you are present and you can therefore answer the calls yourself e Automatic reception for all occasions in which you are out but want to receive documents anyway This is the mode originally set on your fax machine e Automatic reception with recognition of the type of call In this reception mode after a given number of rings default setting 2 rings the fax machine connects to the telephone line and is capable of recognizing whether the incoming call is a fax call or a telephone call e Reception with telephone answering device In this reception
41. busy the fax machine prepares to redial automati cally CHECK DOCUMENT PRESS CV The document is not being fed correctly reposition the document on the ADF and press the key to restore the fax machine s normal operation CHECK PAPER PRESS CV e The paper in the feeder has run out add some more and press to clear the message from the display e The paper is not being fed correctly replace the paper in the feeder and press the key to restore the fax machine s normal operation CHECK PRINT HEAD e The fax machine does not detect the presence of the print head because you have forgotten to install it or you have installed it incorrectly install reinstall the print head Some of the print head nozzles are damaged and are having a negative effect on the printing quality clean the print head see Cleaning the print head and testing the nozzles chapter Maintenance operations COPY INTERRUPTED e You aborted the copy operation by pressing the key e An error occurred during the document copying phase prevent ing it from being printed check the type of fault on the display and correct it COVER GPEN You forgot to close the print head compartment cover close it BOC IN FEFIORY The document received was saved because an error occurred dur ing the reception phase preventing it from being printed immediately check the type of error paper out or jammed ink out cover open etc and correct the fault MEMOR
42. c line In any case it is a good idea to check that The PUBL LINE PSTN parameter is selected The dialling mode tone or pulse is compatible with the public telephone exchange that manages the line to which you have connected the fax machine If in doubt about the choice to be made ask your public telephone company Until the display shows INSTALLATION The display shows TEL LINE SET UP The display shows PUBL LINE PSTN If the fax machine is set up for connection to the Private line press the 4 keys to select connection to the public line To confirm your choice The display shows PSTN DIAL TONE To view the other dialling mode in countries where it is available PSTN GIAL PULSE To confirm your choice To return the fax machine to the initial stand by mode To CONNECT IT TO A PRIVATE LINE PBX To connect the fax machine to a private line and be able to use it also on a public line proceed as follows Select the PRIV LINE PBX parameter Set the same dialling mode tone or pulse as the one used by the private telephone exchange that manages the line to which you have connected the fax machine If in doubt about the choice to be made ask the company that manages your private telephone network D 1 DE 1 Set the output mode area code or flash to access the public telephone network from the private telephone net Work Set the same dialling mode tone or pulse as the
43. d section To send a document chapter Basic transmission and reception operations TO MAKE A COPY De gt DE gt D 4 gt As mentioned previously you can also use the fax machine as a photocopier The printing quality obtained depends on the type of copy you want to obtain Normal copy or Quality copy and the contrast and resolution values that you select before starting the copying function Choose the type of contrast on the basis of the following criteria NORMAL if the document is neither too light or too dark LIGHT if the document is too dark DARK if the document is too light Choose the type of resolution on the basis of the following criteria TEXT if the document contains easily legible text or sim ple graphics PHOTO if the document contains shaded areas Insert the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The display shows the default copy size contrast and reso lution settings 100 NORMAL and TEXT respectively The display shows COPY HIGH QUAL To view the other available option COPY NORMAL To confirm your choice The display shows zojn 100 To choose the desired copy size setting 140 70 or 50 To confirm your choice The display shows CONTRAST NORMAL To display the other two types of contrast available CON TRAST LIGHT or CONTRAST DARK
44. d the country the following message will appear on the display AUTOMATIC and alternating on the lower line SET DATE TIME CHECK PRINT HEAD TO SET THE DATE AND TIME TO ADD PAPER The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below Once set the date and time can be changed at any time see the To change the date and time section The display shows BATE AND TIME DE The display shows FORMAT GBA YY 4 gt If you want to select a different format from the one dis played m The display shows FORMAT 24 H 4 gt If you want to select the other time format 12 hour D The display shows 00 00 59 HHA 25 03 04 23 Enter the new date and time e g 26 03 04 12 00 As each digit is entered the cursor will move to the next one 00 00 59 HH 26 03 04 12 00 4 gt If you only want to change a few digits move the cursor to them using the 4 keys and overwrite them with the correct digits H D To confirm the setting The date and time setting procedure has been completed The new date and time will be up dated automatically and will be printed on each page sent To return the fax machine to the initial stand by mode Re member that the stand by mode is the status in which it is idle and that it is the mode from which the machine can be programmed mogge If you have chose
45. display shows the latter Once the number has been dialled transmission continues in the ordinary way TO SEND A DOCUMENT WITH ONE TOUCH OR SPEED DIALLING FROM THE PHONE BOOK If you do not remember the one touch dialling key or speed dialling code to which you assigned a given fax number you can start sending the document from the phone book as follows Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is 5E standard If necessary change the contrast and resolution values as described in To adjust the contrast and resolution The display shows DDRESS BOO CODE DR lt gt 4 gt To locate the fax number or name of the correspondent to whom you wish to send your document To start sending To SEND A DOCUMENT BY RECALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 NUMBERS CALLED Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If necessary change the contrast and resolution values as described in To adjust the contrast and resolution The display shows INCOMING CALLS 4 To view the other available option OUTGOING CALLS lt gt
46. dsfree function having raised the handset press the key The display shows REPLACE HANDSET CASE 2 Do not place the document in the ADF kK Lift the handset to engage the line or press the key to activate the handsfree function The display shows OFF HOOK 0 00 And the length of the call in minutes and seconds in the top right hand corner OrO Press the desired one touch key for example D1 The display shows the digits of the telephone number that you associated with it see To set one touch and speed dialling chapter Basic transmission and reception operations If you also associated a name with it the display will show this too TO TELEPHONE WITH SPEED DIALLING Do not place the document in the ADF i Lift the handset to engage the line or press the key to activate the handsfree function The display shows OFF HOOK 0 00 And the length of the call in minutes and seconds in the top right hand corner The display shows TEL CALL DE OR lt gt X9 Type the desired speed dialling code for example X The display shows the digits of the telephone number that you associated with it see To set one touch and speed dialling chapter Basic transmission and reception operations If a name was also associated with it the display will show this too Once the number has been dialled if the correspondent is free you can start talking TO TELEPHONE BY RUNNING A SEARCH IN THE PHONE
47. e document cause the photocell to generate an analogous electrical video signal This signal is used to modulate a carrier which is transmitted to a remote destination over a radio or cable communications link At the remote terminal demodulation reconstructs the video signal which is used to modulate the density of print produced by a printing device This device is scanning ina raster scan synchronised with that at the transmitting terminal As a result a facsimile copy of the subject document is produced Probably you have uses for this facility in your organisation Yours sincerely P j CROSS Group Leader Facsimile Research 39 Monochrome print head part number Single block print head P N B0336F Colour print head part number Single block print head P N B0380Q 255933Y
48. emory but the the memory to be printed space leftin the memory was filled before reception was completed 13 ERRORS WHILE POLLING The correspondent did not leave any Call back the correspondent document in the ADF and did not set up his fax machine for polling transmission 16 POWER FAILURE ON PAGE nn A power failure occurred during Resume transmission from the page indicated transmission or reception in the report Ok No message The document was received but the printing Call the correspondent quality is unsatisfactory OCC LINE BUSY The line is busy Retry when the line is free 31 SIGNALS AND MESSAGES Any problems that may arise are generally indicated by acoustic signals accompanied in some cases by visual signals error LED ga indicator on or by error messages on the display The fax machine also emits acoustic signals and shows mes sages on the display which do not indicate an error condition ACOUSTIC ERROR SIGNALS Short 1 second signal e You pressed an incorrect key during an operating phase Long 3 second signal plus error LED indicator on e Transaction not carried out correctly Continuous signal e Request to hang up if you forgot to do so after an operation that required the handset to be lifted NJ oJ JE To turn off the ERROR LED ga indicator press the key ERROR MESSAGES ON THE DISPLAY AUTOREGIAL NNN No connection was established due to line errors or because the correspondent is
49. er the paper in use could be excessively porous and repeat the procedure Remove and reinsert the print head Remove the print head and check that there are no foreign bodies on the print nozzles if there are re move them carefully taking care not to touch the elec trical contacts Finally reinstall the print head Remove the print head and clean the electrical con tacts both on the print head and on the print head carriage see To clean the electrical contacts of the print head below Reinstall the print head Call the engineering service TO CLEAN THE ELECTRICAL CONTACTS OF THE PRINT HEAD With the fax machine disconnected from the power socket ND oO gt gi Open the operator console as indicated by the arrow Lift the print head compartment cover using the lever as shown in the figure Release the print head by pressing the levers and then remove it from its seat Clean the electrical contacts using a slightly damp cloth Do not touch the nozzles Clean the electrical contacts of the print head carriage with a slightly damp cloth and then having reinserted the print head close the print head compartment cover and the operator console To CLEAN THE NOZZLES OF THE PRINT HEAD CS gt gi Only for monochrome print heads black NJiejrjiej This procedure is to be followed as a last resort before replacing the print head completely
50. f pages sent received e Result Result of the transaction OK if the transaction was completed suc cessfully ERROR CODE XX if the transaction was not completed due to the cause indicated by the error code see Error codes chapter Troubleshooting guide e Date Time e Duration To ENABLE DISABLE THE AUTOMATIC PRINTING OF THE TRANSMISSION AND FAILED TRANSMISSION REPORT F Until the display shows F X SET UP lt The display shows DATE AND TIME F The display shows VARIOUS SETTINGS Until the display shows FAILED TX REPORT 4 gt To view the other available options TX REPORT AL WAYS and TX REPORT OFF FAILED TX REPORT the fax machine will automatically print a report only after each failed transmission TX REPORT ALWAYS the fax machine will automatically printa report after each transmission irrespective of the result TX REPORT OFF the fax machine will not print any report To confirm your choice To return the fax machine to the initial stand by mode To ENABLE DISABLE THE AUTOMATIC PRINTING OF THE BROADCAST TRANSMISSION REPORT F Until the display shows FAX SET UP The display shows DATE AND TIME The display shows VARIOUS SETTINGS S m Until the display shows BRORDL REP ON To view the other available option BROADC REP OFF To confirm your choice To return the fax machine to the initial st
51. from a remote location Until the display shows INSTALLATION lt The display shows TEL LINE SET UP KO The display shows the line to which the fax machine was set to be connected for example PUBL LINE PSTN KO Until the display shows REMOTE START ON D The display shows the code you set previously for ex ample TYPE CODE CODEG S G 0 X9 Type the new code for example 9 DE To confirm your choice To return the fax machine to the initial stand by mode Nol TEI If you want to disable this function after the fourth step press the lt gt keys to display REMOTE START OFF then press the key to confirm and the key to return the fax machine to the initial stand by mode NJ lo TIE If you are connected to a private line follow the same proce dure until the display shows PUBL LINE PSTN press the lt gt keys to display PRIV LINE PBX and then con tinue as described in the procedure OTHER USEFUL TRANSMISSION SETTINGS TO CHANGE THE POSITION OF YOUR NAME AND FAX NUMBER The information in the heading of the document to be sent name fax number date and time and number of pages may be received by your correspondent s fax machine outside the text area immediately below the top edge of the sheet or inside the text area slightly lower down than in the previous case Your fax machine is designed to send this information inside the text area To change the
52. g mode to be used to call your correspond ent and the time at which you wish to receive the document Until the display shows POLLING RX lt The display shows TYPE TIME HAI To confirm the current time or overwrite with the new one for example 18 20 and then press the Er The dis play shows TYPE FAX NUMBER NUP TOUTH SPEED 0 Dial the correspondent s number using any of the available methods directly on the numeric keypad or using the one touch keys OO or speed dialling codes lt To confirm the setting The fax machine shows the message POLL SET for a few seconds and then returns automati cally to the initial stand by status The second line of the display shows POLL RX 18 20 NJ oO TJ You can cancel the polling reception setting by pressing the button To CHANGE DELETE A POLLING RECEPTION THAT HAS BEEN SET F Until the display shows POLLING RX lt gt The display shows ALREADY ENTERED lt The display shows CHANGE PARAM 4 gt To view the other available option CANCEL SETTING lt gt To confirm your choice CANCEL SETTING To cancel the setting The fax ma chine returns to its initial stand by status CHANGE PARAM To change the time at which the transmission reguest is to be made or the number of the correspondent from whom you want to receive the docu ment The display shows TYPE TIME HPF From here on proceed as indica
53. g the key The display shows OFF HOO 00 00 To raise or lower the volume of the speaker The display shows the volume level set in the top right hand corner TO REGULATE THE BUZZER VOLUME O br Until the display shows FAX S TU The display shows DATE AND TINE The display shows VARIOUS SETTINGS Until the display shows BUZZER VOL LG To view the other available options BUZZER VOL HIGH BUZZER VOL MED and BUZZER VOL OFF For exemple BUZZER VOL MED To confirm your choice To return the fax machine to the initial stand by mode To REDUCE THE TRANSMISSION SPEED The fax machine transmits regularly at a speed of 14400 bps bits per second A transmission speed of 9600 or 4800 bps is recommended on disturbed telephone lines Until the display shows FAX S TU DE The display shows DATE AND TIME The display shows VARIOUS SETTINGS m Until the display shows TX SPEED 14 4 To view the other available values TX SPEED 9 6 or TX SPEED 4 8 For exemple TX SPEED 9 6 To confirm your choice To return the fax machine to the initial stand by mode ol s ffe To ENABLE DISABLE ECM The ECM Error Correction Mode is a system for cor recting the errors caused by interference on the line This function only has effect if it has been enabled both on your fax machine and on your correspondent s fax machine and is indicated by a letter E appearing on the
54. g used back in its box in this way you will prolong the life of the print head and get lasting printing quality TO CHANGE THE DATE AND TIME If the date and time shown on the display are not correct you can change them at any time Until the display shows FAX SET U To confirm the setting The display shows BATE AND TIME From this point follow the procedure previously described __ in To set the date and time ALL THAT IS MISSING NOW IS YOUR NAME AND FAX NUMBER Once set the name max 16 characters and number max 20 digits will remain unchanged until they are intentionally changed and will be printed on each page received by your correspondent s fax machine Until the display shows INSTALLATION lt gt The display shows TEL LINE SET UP F Until the display shows STATION NANE The display shows TYPE SOUR NANE To select the characters of each key cyclically 4 gt To leave a space amp XG To include a variety of special symbols e g amp in your name 4 gt If there are any incorrect characters position the cursor on the incorrect character using the lt gt keys and overwrite it with the correct character a x To delete the name completely For example to enter the name LARA 6 Until you have selected the letter L Until you have selected the letter A Until you have selected the letter R Until you have selected the
55. he print head and clean the electrical contacts of the print head and the car riage see To clean the electrical contacts of the print head chapter Maintenance operations yogy To replace the print head see the section Maintenance op erations AUTOMATIC PRINT HEAD NOZZLE CLEANING AND TESTING PROCEDURE Once the print head has been inserted the fax machine starts the nozzle cleaning and checking procedure which is com pleted by e the printing on the sheet loaded automatically of a diagnostic test sheet containing a numbered scale for checking the flow of ink and the electrical circuits of the print head nozzles a group of graphics and text so that the printing quality may be evaluated e the display shows the message CHECK PRINT OUT EXIT 0 REPEAT Examine the print test sheet as follows e Check that the numeric scale is not interrupted at any point and that the black areas do not present any horizontal white lines in these conditions which confirm that the print head has been inserted correctly and is working properly set the value 1 Atthe end of the procedure the fax machine will return automatically to the initial stand by status AUTOMATIC 25 03 04 1e3 On the other hand if there are any interruptions or white lines present set 0 to clean the nozzles again if the new print test continues to be unsatisfactory repeat the procedure another time If the print test result i
56. hort and long term storage 15 85 EE ni u V Transport EEN A 5 95 CHARACTERISTICS OF OPTICAL READER Scanning method anneer CIS Scanning resolution Horizontal a PR 8 pixel mm Vertical STANDARD 3 85 lines mm Vertical FINE nen CE 7 7 lines mm TRANSMISSION CHARACTERISTICS Transmission speed ca 7s 14400 bps ADF capacity Manual feeding A4 Letter and Legal 50gr m 140 gr m Automatic feeding 20 sheets A4 80 gr m vetrand 10 sheets Letter and Legal 80 gr m RECEPTION CHARACTERISTICS Printing system Printing on plain paper bubble ink jet printer Max printing width 204 mm Printing paper A4 210 x 297 mm US Letter 216 x 279 mm US Legal 216 x 356 mm unit weight 70 90 gr m Paper feed Plain paper cassette max 100 sheets of 80 gr m ITU TS format Test Sheet no 1 Slerexe Letter with standard resolution MH compression With the paper support extension o a CCITT R THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH 25 8 ER HONE BOOLE 945 13 51617 TELEX 123456 Our Ref 350 PJO EAC 4th April 1984 Dr P N Cundail Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster scan over the subject copy The variations of print density on th
57. ion mode depends on who is calling Ifthe caller is another fax machine after two rings your fax machine automatically prepares to receive a document Ifthe caller is a telephone after two rings the fax machine emits an acoustic signal for about 20 seconds and the display shows LIFT HANDSET If you do not lift the receiver within 20 seconds the fax machine automati cally prepares to receive a document If you lift the receiver before the fax machine connects to the telephone line and you hear the dialling tone press the key and then hang up RECEPTION WITH TELEPHONE ANSWERING DEVICE TAD FAx If you connect an external telephone answering de vice make sure that the number of rings after which the answering device is activated is less than the one set on the fax machine see To change the number of rings chapter More sophisticated operations yogy Any kind of reception may be stopped by pressing the key The fax machine then returns to the initial stand by mode TO SET ONE TOUCH AND SPEED DIALLING The fax machine is also capable of carrying out quick dialling procedures such as one touch dialling and speed dialling but these functions must be duly set ONE TOUCH DIALLING You can assign each of the 8 one touch keys under the display 1 O a fax number or a telephone number and a name which will be dialled automatically when you press this key for more than a second F Until the dis
58. letter A To confirm the name The display shows PHONE NUMBER Now enter the fax number as indicated below To SET YOUR FAX NUMBER The display shows TOPE SOUR NUMBER 0 Enter your fax number 4 gt To enter a space ey If you make any typing errors correct them in the same way as for your name If you want to include the international code in your number instead of the zeros press the key the display will show the symbol lt To confirm the fax number To return the fax machine to the initial stand by mode POSITION OF YOUR NAME AND FAX NUMBER The information in the heading of the document to be sent name fax number date and time and number of pages may be received by your correspondent s fax machine outside the text area immediately below the top edge ofthe sheet or inside the text area slightly lower down than in the previous case Your fax machine is designed to send this information inside the text area To change the position F Until the display shows FAX SET UP N 1 The display shows DATE AND TINE The display shows VARIOUS SETTINGS Until the display shows HERDER INSIDE To select the alternative parameter HERDER OUTSIDE To confirm the setting To return the fax machine to the initial stand by mode TO SET IT UP FOR THE TELEPHONE LINE To CONNECT IT TO A PUBLIC LINE The fax machine is set up to be connected to a publi
59. ly this fax machine should be operated in an environment with a temperature of between 5 C and 35 C if the colour print head is used between 15 and 35 C and a relative humidity of between 15 and 85 Leave enough room in front of the outlet for the unloading of originals and received copied documents so that they do not fall on the floor PACKAGE CONTENTS In addition to the fax machine and this manual you will find the follow ing elements in the package e The cable for connecting the fax machine to the telephone line e The power cable e The telephone plug if applicable e The box containing the monochrome print head provided with the machine e The telephone handset e Aftersales support information For multifunctional model only e The Linkfax Pro Lite software installation CD to use the fax ma chine as a printer and scanner e The print head box NJ lo Tie For multifunctional model only The colour printhead necessary for the use of the fax machine as a colour printer is not provided with the fax machine to buy it see its code written at the end of the manual The USB interface cable necessary for connecting the fax machine to the PC is not provided with the fax ma chine Jeo BJ TAN The use of non original print heads makes the product s guar antee null and void ima OPERATIONS ESSENTIAL FOR CORRECT OPERATION TO CONNECT IT TO THE TELEPHONE LINE As the connection to the
60. n arrow appears on the bottom line of the display in line with the amp amp symbol printed on the console HALF TONES if the document contains shaded areas An arrow in line with the E symbol and an arrow in line with the amp symbol printed on the console appear on the bottom line of the display TO SEND A DOCUMENT D Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is Ee standard If you want change the contrast and resolution values as described previously 9 Dial your correspondent s number in any of the available methods directly on the numeric keypad or using the one touch keys D1 or speed dialling codes see To set one touch and speed dialling To start sending the document If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a few seconds NJ lol TE If you have entered any incorrect digits position the cursor using the 4 keys to the incorrect digit and overwrite it with the correct one if you want to delete the number altogether press the x key NJ oJ J If you want you can dial the correspondent s number us ing the quick dialling procedures see To set one touch a
61. n enables you to solve time zone problems if your correspondent is located thousands of kilometres away and to avoid paying high prices by choosing time bands when there is less traffic on the telephone lines Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If you want change the contrast and resolution values as described previously Until the display shows DELAYED TX lt gt The display shows TYPE TINE HAH 0 X Enter the time at which you want to send the document For exemple 16 50 The display shows TYPE FAX NUMBER NUP TOUCH SPEED 0 Dial your correspondent s number in any of the available methods directly on the numeric keypad or using the one touch keys 1 OD or speed dialling codes see To set one touch and speed dialling lt gt To confirm the setting The display shows TX SET for a few seconds and then AUTOMATIC TX AT 16 50 NJ Qj TJ You can delete the broadcast transmission setting by remov ing the document from the ADF or pressing the key NJ lo TIE If there is a power failure the broadcast transmission will be cancelled To CHANGE DELETE A BROADCAST TRANSMISSION THAT IS ALREADY SET F Until the display shows DELAYED TX lt gt The display shows ALREADY ENTERED lt gt
62. n the 12 hour time format the display will show the letter p post meridiem or the letter a ante meridiem To switch from one letter to another move the cursor to the letter to be changed using the lt gt keys and press the F key If you think you have made a mistake or want to abort the procedure in progress for any reason press the key 1 The display shows Push the Automatic Sheet Feeder ASF into the slots until it clicks into position Open the panel of the automatic sheet feeder as indicated by the arrow Holding the sheets by their upper edge insert them by letting them drop into the ASF without folding or forcing them Close the panel of the automatic sheet feeder as indicated by the arrow Push the sheets against the left side of the ASF using the adjusting lever NJ fo TJ EJ If you add sheets to the ASF make sure you place them under and not on top of those already present NJ lo TIlE The fax machine has a memory that enables it to receive up to 50 pages even if you do not add any paper TO CHECK THE PRINT FORMAT SET ON THE FAX MACHINE Once you have manually adjusted the automatic sheet feeder ASF to ensure that the fax machine works properly check that the printing format set on the fax machine corresponds to the size of paper you intend to use Until the display shows FAX SET U DATE AND TINE Until the display sho
63. nd speed dialling To send a document with one touch dialling and To send a document with speed dialling NJ oJ Tle If you want to abort the transmission in progress press the key The fax machine unloads the document from the ADF and returns to the initial stand by mode If the document to be removed consists of more than one sheet before pressing to unload the first remove all the others by hand TO HEAR THE DIALLING TONE WHEN SENDING A DOCUMENT Oe Ge Place the document in the ADF The display shows on the top line BOCUMENT READS and on the bottom line the default contrast value NOR MAL The initial resolution value is 8 standard If you want change the contrast and resolution values as described previously To hear the dialling tones The display shows GFF HOOK And the length of the transmission in minutes and seconds in the top right hand corner Dial your correspondent s number in any of the available methods directly on the numeric keypad or using the one touch keys 1 D or speed dialling codes see To set one touch and speed dialling As soon as you hear the tone of your correspondent s fax machine press to start sending the document The message CONNECTING appears on the display If the document is sent correctly once this operation has been completed the display will show the message TX COMPLETED for a few seconds To SEND A DOCUMEN
64. nning phase by pressing the key RX ERROR The document was not received correctly press the key to turn off the ea error LED indicator and clear the message from the display RX IN MEMORY Reception continues in the memory because an error occurred dur ing the reception of a document preventing it from being printed check the type of fault on the lower line of the display and correct it SYSTEM ERROR NN A fatal error has occurred on the fax machine turn the fax machine off and then on again If the error persists turn off the fax machine and call the Customer Engineering Service TX ERROR The document was not sent correctly press the key to turn off the ga error LED indicator and clear the message from the dis play and then send it again OTHER ACOUSTIC SIGNALS Short 1 second signal e Transaction carried out successfully Intermittent 20 second signal e Prompt to lift the handset to answer a telephone call OTHER MESSAGES ON THE DISPLAY CHECK PRINT OUT ISEXIT O REPEAT The fax machine has automatically tested the print head nozzles and printed out the test sheet check whether the printing quality is accept able and make your choice CONNECTING The fax machine is connecting to your correspondent s fax machine IALLING The fax machine is dialling the number of the correspondent you called DOCUMENT READY You have inserted the document in the ADF correctly LIFT HANDSET The correspondent
65. on hold during a telephone conversa tion with the handset raised Cancels incorrect settings Turns off the microphone during a handsfree telephone call so that the correspondent cannot hear what is said at your end of the line Or O If pressed for more than a second automatically dial once set the telephone or fax number assigned to them one touch dialling function 5 o K K 6 ee K gt m AG Ko O With the handset lifted gives access to the special functions made available by the network manager and commonly known as REGISTER RECALL R function Blinking indicates that the memory con tains documents that have not been printed Off indicates that the memory is empty lt S e With tone dialling they send a tone down the line for special network serv ices e They scroll backwards and for wards through characters and spe cial symbols during the entry of names Error LED indicator Signals an operating fault during transmission or reception Display A two line liquid crystal display with a capacity of 16 characters per line Shows operator prompts and er ror messages e Dialthe fax or telephone number e Set any numeric data e Select digits and alphanumeric characters during the entry of numbers and names 5
66. on is only enabled in some countries Remember that if the silence lapse set on the external answering machine is shorter than the one set on the fax machine the latter will never be able to automatically prepare to receive a document in that the answering ma chine is activated first and if no answering message is heard within the preset number of seconds it closes the connection At this point you must reduce the silence lapse set on your fax machine so that it connects to the line first To change the silence lapse set on your fax machine pro ceed as follows Until the display shows INSTALLATION Until the display shows SILENCE LAPSE 6 To view the other available values 3 4 8 10 or OFF For exemple 4 To confirm your choice To return the fax machine to the initial stand by mode 26 TO CHANGE THE REMOTE CONTROL CODE If the fax machine is connected to an extension that oper ates in tone dialling mode and is set up for manual reception whenever there is a call from a correspondent wishing to send you a document you can set it to receive the document by typing the code on the extension This operation has the same effect as pressing the key on the fax machine You can replace the second asterisk of this code using digits from 0 to 9 If the fax machine is connected to an external answering machine we recommend you choose a different digit from the one used to control the machine
67. play shows FAX SET U The display shows DATE AND TIME F Until the display shows ONE TOUCH DIAL The display shows TYPE ONE TOUCH KEY 1 8 O Press the one touch key to which you want to assign the telephone number or the fax number for example On The display shows LTEL NO If a fax number or a telephone number has already been saved the display will show it 0 Dial your correspondent s telephone or fax number max 64 digits directly on the numeric keypad lt gt If there are any incorrect numbers position the cursor on the incorrect number using the lt gt keys and overwrite it with the correct number x To delete the number completely If your fax machine is connected to a private line access the public line by pressing the O ext key before dialling the number A letter E external appears on the display To confirm the setting The display shows ENAME If a name has already been saved the display will show it DAE Enter the correspondent s name max 16 characters as you did for your name see All that is missing now is your name and fax number chapter Operations es sential for correct operation 4 gt If there are any incorrect characters position the cursor on the incorrect character using the lt gt keys and overwrite it with the correct character x To delete the name completely lt gt To confirm the setting The display shows DIT ANGTHER
68. play shows INSTALLATION The display shows TEL LINE SET UP F Until the display shows PRINT INSTALL The display shows PRINT INSTALL 4 gt To view the other available options PRINT BLACK LIST and MENU EXIT To confirm your choice njome If you chose PRINT INSTALL or PRINT BLACK LIST when the fax machine has finished printing it returns auto matically to the initial stand by mode If you have chosen MENU EXIT press the key to return the fax ma chine to the initial stand by mode To PRINT THE SETUP PARAMETERS AND THE ONE TOUCH DIALLING AND SPEED DIALLING SETTINGS Until the display shows FAX SET U The display shows DATE ANG TINE Until the display shows PRINT GUT SET UP The display shows PRINT SETTINGS To view the other available options PRINT ONE TOUCH PRINT SPEED DIAL and PRINT OUT EXIT To confirm your choice Having printed the report the fax machine automatically returns to its initial standby status NJiejrjiej If you have chosen PRINT OUT EXIT press the key to return the fax machine to the initial stand by mode 20 TO MAKE A CALL When you engage the line by lifting the telephone handset you may use all the telephone functions available on ordinary telephones sold on the market These also include the R function REGISTER RECALL activated by pressing the key which provides access to the special serv ices made available by
69. pplications can thus be printed on the fax machine It can also be used as a scanner for acquiring images and docu ments on the PC Finally if you have an e mail application with a Simple MAPI interface it supports the transmission and reception of documents as e mail attachments using the Internet channel SOFTWARE INSTALLATION REQUIREMENTS The software installation program on the CD provided will display a series of windows to guide you through the procedure for installing what you need onto the hard disk of your PC The installation CD also contains the on line documentation files which contain more in formation about the software MINIMUM REQUIREMENTS OF THE PC e For Windows 98 second edition Windows ME and Windows 2000 Pentium 300 MHz 64 MB of RAM 128 MB of free memory is recommended e For Windows XP Pentium 500 MHz 128 MB of RAM 256 MB of free memory is recommended All configurations must have at least a CD drive a VGA monitor 24 bit colour monitor board and a USB interface connection TO INSTALL THE LINKFAX PRO SOFTWARE The software can be installed in Windows 98 second edition ME 2000 XP INSTALLING THE SOFTWARE IN WINDOWS 98 SECOND EDITION AND WINDOWS ME e Make sure that both the PC and the fax machine are turned off and disconnected from one another e Plug one end of the USB interface cable to the USB port on the rear of the fax machine e Connect the other end of the cable to the US
70. printed on the activity report CODE MESSAGE CAUSE OF ERROR WHAT TO DO OK No message Operation performed No action successfully 02 IMPOSSIBLE CONNECTION The fax machine does not detect any Check that the fax machine is correc ly dialling tone or receives an irregular signal connected to the telephone line and that the handset is not off the hook Then try connecting again 03 RECEIVER DOES NOT ANSWER The correspondent is not answering or is a Check that the correspondents number is fax machine correct 04 ERR WHILE TRANSMITTING An error occurred during transmission nn Resume transmission from the page indicated RESEND FROM PAGE nn number of page on which the error was in the report found 05 RESEND PAGES The correspondents fax machine found Resume transmission of the pages indicated in errors during reception nn number of the report page on which the error was found 07 DOCUMENT TOO LONG The document to be sent is too long The Split up the document to be sent time taken to send it exceeds the allowed limits 08 CHECK THE DOCUMENT The optical reader cannot read the Remove the document from the ADF and document reinsert it when it tries to connect 10 No message An error occurred during reception Call the correspondent and ask him to send you the document again 11 No message During reception a printing error occurred Correct the fault and wait for the document in Reception continued in the m
71. r OLN TIE Overwrite with the new name max 16 characters or press the x key and enter the new name To confirm the setting To return the fax machine to the initial stand by mode TO SEND A DOCUMENT WITH ONE TOUCH DIALLING Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is standard If necessary change the contrast and resolution values as described in To adjust the contrast and resolution O O Press the desired one touch key for example D for more than one second The display shows the digits of the fax number that you associated with it If the name has also been saved the display shows the latter Once the number has been dialled transmission continues in the ordinary way To SEND A DOCUMENT WITH SPEED DIALLING Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is rj standard If necessary change the contrast and resolution values as described in To adjust the contrast and resolution The display shows BORESS BODI CODE OR lt gt 6 Dial the desired speed dialling code for example 0 DG D The display shows the digits in the fax number that you assigned to it If the name has also been saved the
72. rk manager e Used to dial a telephone or fax number without BASIC TRANSMISSION AND RECEPTION OPERATIONS Now that your fax machine has a name and number you can use it to e send documents also in broadcast mode from the memory or by polling e receive documents also by polling e make telephone calls see the chapter To make a call e copy documents see chapter To make a copy TO SEND A DOCUMENT WHAT DOCUMENTS MAY BE USED Dimensions e Width min 210 mm max 216 mm e Length min 148 mm max 600 mm Thickness from 80 gr m max 20 sheets 60 90 gr m max 10 sheets 50 140 gr m 1 sheet at a time For documents of a different size from those specified you can use a transparency with a rear sheet as a document holder NEVER USE e curled paper e excessively thin paper e torn paper e damp or set paper e excessively small paper e crumpled paper e carbon paper In addition in order to avoid damaging your fax machine and invali dating your guarantee make sure that the documents you are to use do not contain staples paper clips adhesive tape correcting liguid or glue that has not yet dried For all these cases photocopy the document and send the copy TO PLACE THE DOCUMENT IN THE ADF 1 Insert the automatic document feeder in the slot until it clicks into position Insert the document without forcing in the ADF automatic docu ment feeder with
73. rt also contains information about the last transmission but is printed automatically only when the transmission has failed The fax machine is set by default to print this kind of report automatically if you want to disable it see the relevant paragraph Last broadcast transmission report contains information about the last broadcast transmission and may be printed once programmed always and automatically after each broad cast transmission or on request at the desired moment 18 How TO READ THE REPORTS e Act N Progressive number of the transactions transmission reception carried out Reference number of document stored assigned directly by the fax machine e Type Type of transaction TX TX POLLING for transmission RX RX POLLING for reception Fax number of the correspondent that you selected e Name Name of the correspondent you called Only displayed if you have saved it on the one touch dialling keys or in the speed dialling codes This field is not printed on the activity report e Doc N e Dialled Number e Received Id Number and sometimes name of the selected correspondent This number cor responds to the number you dialled only if the correspondent set his own fax number correctly Otherwise it may be dif ferent or not be present at all Date and time at which the transaction was carried out Length of transaction in minutes and sec onds e Pages Total number o
74. s satisfactory press the a button to exit from the procedure and return the fax machine to its initial stand by status 7 IMPORTANT A When the print head is about to run out of ink the display shows ING LOW When there is no more ink the display shows GUT OF INK To replace the print head see the section Maintenance op erations To buy new print heads see the corresponding codes at v end of the manual PRINT HEAD PRECAUTIONS For the base model you can only use monochrome print heads black whereas for the multifunctional model you can use mono chrome or colour print heads e monochrome for use as a fax machine or black amp white printer e color for use as a color printer MJJ E For multifunctional model only If you have installed the color print head the documents received will not be printed immediately but saved in the memory of the fax machine As once its memory is full the fax machine will not receive any more documents always re member to reinstall the monochrome print head whenever current use of the fax machine is restored As you will change the print head frequently according to the current use of the fax machine take the following precautions e avoid touching or resting the print head on its nozzles or electrical contacts e do not try to refill the print head you could damage the print head or the fax machine e always put the print head that is not bein
75. t head compartment cover is open the paper support is closed or the operator console is raised the machine stops printing and the display shows the relevant message and the document you are receiving is temporarily recorded in the memory Once the problem has been solved the fax machine resumes printing i IF THE TRANSMISSION IS UNSUCCESSFUL Sometimes due to line problems such as excessively heavy telephone traffic or any other kind of interference the docu ment sent is received badly by the correspondent who will ask you to send it to him again In these cases it is advisable to send the document again at a slower speed The fax machine transmits regularly at a speed of 14400 bps bits per second To reduce the speed follow the procedure described in the To reduce the trans mission speed section of the More sophisticated op erations chapter If transmission is not completed due to errors on the line or fax machine the error LED ea lights up and a short beep is emitted in this case the fax machine automatically prints the transmission report see To print reports and lists chapter Basic transmission and reception operations on which an error code indicates the cause of the error you will find a list of all the error codes later FOR MINOR PROBLEMS The list below may be used as a guide to the solution of minor prob lems PROBLEM SOLUTION The fax machine gives no sign of life
76. ted in the last three steps of the procedure described in To make a transmission request TO PREPARE THE DOCUMENT FOR TRANSMISSION POLLING TRANSMISSION Place the document in the ADF The display shows on the top line DOCUMENT READY and on the bottom line the default contrast value NOR MAL The initial resolution value is Bg standard If necessary change the contrast and resolution values see To adjust the contrast and resolution chapter Basic transmission and reception operations F Until the display shows POLLING TX Press the key twice The second line of the display shows POLLING TX SET yogga You can delete the polling transmission by removing the docu ment from the ADF or by pressing the key 29 TROUBLESHOOTING GUIDE N If there is a power failure the fax machine keeps the follow ing data in the memory the numbers set for one touch and speed dialling and the reports while the documents present in the memory will be lost The date and time will also be lost so they will have to be reset by carrying out the procedure described in the To set the date and time section of the Operations essential for correct operation chapter N Z WHAT HAPPENS IF THERE IS A POWER FAILURE r Ne WHAT HAPPENS IF THE PAPER OR INK HAS RUN OUT If during reception the paper runs out or gets jammed the ink runs out the prin
77. the setting and complete the procedure FA Add some printing paper IN V the print head Quick GUIDE TRANSMISSION For further details see To send a document in the Basic transmission and reception operations chapter A Prepare the document support Place the document on the document tray The side to be sent must be face up Z 3 E RECEPTION For further details see To receive a document in the Basic transmission and reception operations chapter Press the button until the display shows RECEPTION MODE Press the button to confirm the setting The display shows AUTOMATIC Press the lt P buttons until the display shows MANUAL and then press the button again to confirm the setting A When the telephone rings lift the 6 to engage the line 9 As soon as you hear the dialling tone press Lo CoPYING For further details see the To make a copy chapter Place the document on the document tray The side to be copied must be face up and then press Lo Press to make a single copy or type the desired number of copies max 9 and then press LOP To change the contrast resolution and reduction values shown on the display see the To make a copy section TABLE OF CONTENTS INTRODUCTION 1 TO MAKE A COPY 23 CONSULTING THE MANUAL aaan 1 WHAT DOCUMENTS CAN BE COP
78. til the display shows DISTINC RING DFE Until the display shows CHANGE PATTERN To confirm your choice The display shows AUTODET LT RING Call the fax machine with the desired frequency so that the fax machine detects it The display shows RING DETECTED To return the fax machine to the initial stand by mode NJ 0 tJ EI If the fax machine cannot detect that particular frequency the display will show the message RING NOT DETECT At this point press the key and repeat the procedure O m el ad x TO CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries When the fax machine is set up for automatic reception with recognition of the type of call it behaves as follows if it is being called by a fax machine it will automatically prepare to receive a document after the preset number of rings if it is being called by a telephone it will emit an acoustic signal for a time of 20 seconds after which if you still have not lifted the handset it will automatically prepare to re ceive a document If you want you can change the length of the acoustic signal as follows Until the display shows INSTALLATION Until the display shows FAX TEL TIMER 20 To view the other available values 15 30 or 40 For exemple 40 To confirm your choice To return the fax machine to the initial stand by mode TO CHANGE THE SILENCE LAPSE This functi
79. ttention is drawn to the following conditions that could compromise the conformity attested above as well as the machine s characteristics e incorrect electrical supply e incorrect installation erroneous or improper use or any use that differs from what is indicated in the User Manual supplied with the machine e replacement of components or original parts using other types not approved by the manufacturer or where carried out by unauthorized persons The electrical socket must be near to hand and easily accessible To disconnect the machine from the electrical power supply unplug it from the supply socket Quick GUIDE This chapter contains a simplified description of the installation transmission reception and copying procedures For more detailed instructions see the relevant sections INSTALLATION For further details see the Operations essential for correct operation chapter a Connect the fax machine to the telephone line Vivo the receiver IN 3 a Make the fax machine s country settings D The display shows the language in which the messages will be displayed If the language displayed is not the desired one press 4 to change it To confirm the setting The display shows CHOOSE COUNTRY To confirm the setting The display shows the name of the country If the country displayed is not the desired one press 4 to change it To confirm
80. work that the number of the caller is not displayed on the fax machine If this happens call your local customer engineering service centre The fax machine is already set up to display the caller ID You may however set it up not to display it as follows Until the display shows INSTALLATION The display shows TEL LINE SETU U The display shows ENHANCED FERTUR Until the display shows CALLER ID ON To view the other available option CALLER ID OFF To confirm your choice To return the fax machine to the initial stand by mode NOTE With this function enabled if a power failure occurs and the date and time are lost they will be restored when the next call is received TO CHANGE THE NUMBER OF RINGS D 4 gt This function is only enabled in some countries If set in PHONE FAX or TAD FAX reception mode when an incoming call is received the fax machine automatically recognizes after two rings whether the call is being made from another fax machine FAX or a telephone TEL If you want you can change the number of rings as fol lows Until the display shows INSTALLATION Until the display shows RING COUNT O2 To view the other available values 01 04 06 07 and 08 For example 04 To confirm your choice To return the fax machine to the initial stand by mode TO CHANGE THE RING VOLUME oF 67 4 9 9 mh Until the display shows FAX S T
81. ws PRINTER PARANET The display shows FORMAT AH 4 gt Until the desired paper format is displayed To confirm the setting The display shows AUTOMATIC CHECK PRINT HEAD TO INSTALL THE PRINT HEAD The print head provided with the machine allows you to print up to 80 pages whereas the print heads that you will buy subse quently have a greater capacity and will thus allow you to print up to 450 pages Based on Test Chart ITU TS n 1 black coverage 3 8 1 Open the operator console as indicated by the arrow until you hear a click 2 Lift the print head compartment cover using the lever as shown in the figure 3 Remove the print head from its package and holding it on both sides peel off the film covering the nozzles 4 Avoid touching the nozzles and the electrical contacts 5 Place the print head in its compartment with the electrical contacts facing downwards 6 Push the print head until it clicks into place and close the print head compartment cover and the operator console NJiejrjiej Remember to use once you have run out of the print head provided with the machine only non rechargeable print heads single block NJ lo TIE If after the print head has been installed the CHECK PRINT HEAD message appears again try removing it and then reinserting it pressing it more firmly into position If the mes sage remains on the display remove t

Olivetti 450 User's Manual

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