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Oki FAX 5250 User's Manual

1. 5 Insert a sheet of paper face up Adjust the guides again to ensure that the paper is straight 6 Press the Copy key refer to the instructions above If you are making more than one copy or copying a multi page document insert additional sheets when the previous sheet is all the way through the machine 80 OKIFAX 5250 Sending a Fax to Multiple Locations Broadcasting The broadcasting feature allows you to send one document to Performing a Broadcast Operation as many as 89 locations at the same time You can program JORRETO reeauiens nts a group see the Programming These instructions assume that you have the default Groups section of this handbook or for each broadcast e setting for User Function 18 FEEDER engaged If operation you can select up tol5 single location One Touch you have the MEMORY setting engaged skip step 4 keys up to 64 Auto Dial Codes and up to 10 manually entered numbers 1 Load your document 2 Press the Select Function key 3 Press the 2 BROADCAST FEEDER TX One Touch key The display shows FEEDER TX 4 Press the No gt key Handbook 81 un SN Select a location Refer to the instructions below e To broadcast to a programmed group press the key on the numeric keypad then enter the two digit number for the group OR e To select using a One Touch key press the One Touch key e To select using an Auto Dial number press the Auto Dial key then enter th
2. 14 OKIFAX 5250 Warning Be careful when handling the toner cartridge Do not let toner spill on your clothing or other porous materials If you experience any problems with toner refer to the Safety Handling the Consumables Toner Cartridge section of this handbook 5 Replace the image drum cartridge e 2 Unwrap the toner cartridge and gently shake it to distribute the toner Then carefully peel the tape from the bottom of the toner cartridge Installing the Toner Cartridge 1 Remove the sponge and discard Handbook 15 3 With the ridged side facing up and the blue lever on your 5 Close the copy stacker push down until you hear both right insert the toner cartridge into the image drum unit sides click into place left end first 16 OKIFAX 5250 Toner Cartridge and Image Drum Unit Handling e Leave unused toner cartridges and image drum units in their packages until needed e When replacing a toner cartridge or image drum unit re use the packaging to dispose of the old toner cartridge or image drum unit e Do not expose these components to light for more than five minutes e Never expose the green drum inside the image drum unit to direct sunlight e Always hold the image drum unit by the ends never by the middle e Never touch the surface of the green drum inside the image drum unit e Be careful when removing the toner cartridge Do not let it touch your clothing or porous mate
3. Press the Start key when you have finished entering numbers To dial using an external telephone Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to If the receiving fax machine is in automatic reception mode you Handbook 61 will hear a high pitched tone If a person answers the phone ask them to press the Start key on their machine 3 If necessary press the Start key to begin the transmission Below are explanations for some of the messages you may see during a typical fax transmission By default One Touch keys and Auto Dial numbers e begin transmission automatically without pressing the Start key The Auto Start setting lets you change this Refer to the Dial Parameters Settings section of this handbook location The remote location s Personal ID TSI CSI Location ID or the telephone number you entered identifies the location during transmission DIALING Your fax machine is dialing the number OKIFAX 5250 CALLING The line is ringing SENDING XX X Your fax machine is sending the message XX X indicates the transmission speed in bits per second RESULT OK The fax was sent successfully COMMUN ERROR If the red alarm indicator lights and you see this or another error message a problem occurred during the communication Try resending the fax Refer to the Problem Solving section of this handbook for assistance Searc
4. 110 How to Print 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 4 The display shows 4 CONFIGURATION Or Press the No gt key repeatedly until the report you want to print appears on the display 4 Press the Yes lt q key The report prints How to Interpret The What information does it provide section for this report explains the information provided in this report Here is a list of the User Functions Refer to the Setting Basic Features User Function Settings section of this handbook for further information User Function Settings List 01 MCF SINGLE LOC 02 MCF MULTI LOC 03 ERR REPORT MCF OKIFAX 5250 04 IMAGE IN MCF 05 SENDER ID 06 MONITOR VOLUME 07 BUZZER VOLUME 08 CLOSED NETWORK 09 TX MODE DEFAULT 10 T F TIMER PROG 11 RING RESPONSE 12 DISTINCTIVE RING 13 1 ST PAPER SIZE 142 ND PAPER SIZE 15 USER LANGUAGE 16 INCOMING RING 17 REMOTE RECEIVE 18 MEM FEEDER SW 19 NOT USED 20 ECM FUNCTION 21 REMOTE DIAGNOSIS 22 PC FAX SWITCH 23 ONE TOUCH PARAM Message Confirmation Report MCF What is it This report provides information about your last single location fax transmission or polling transmission What information does it provide e The date of the communication e The total amount of time spent Sending or Receiving S R TIME e The Location ID or telephone number
5. Handbook 107 108 How to Print 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 2 The display shows 2 BROADCAST MCF or Press the No gt key repeatedly until the report you want to print appears on the display 4 Press the Yes lt Q key The report prints How to Interpret Refer to What information does it provide for this report For information on Results Codes refer to the Reports Codes Used in Reports section of this handbook Broadcast Entry Report What is it This report is a confirmation of the entries you have made while programming a multiple location transmission OKIFAX 5250 broadcast Each time you program a multiple location transmission broadcast your fax machine gives you the option of printing this report to confirm your entries What information does it provide e The Location ID of the One Touch keys and Auto Dial codes you have selected e Telephone numbers you have entered using the numeric keypad How to Print Each time you program a multiple location transmission broadcast your fax machine gives you the option of printing the Broadcast Entry Report to confirm your entries Refer to Performing a Broadcast Operation for details How to Interpret Refer to What information does it provide for this report Confidential Reception Report What is it This r
6. If your fax machine is connected to a telephone line reserved only for fax communications use the Auto Receive mode Your fax machine assumes all incoming calls are fax messages and automatically receives them Manual Receive Mode TEL If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls then the TEL answering mode is your best choice Each time someone calls your fax machine rings like a telephone it does not automatically answer You can answer from either an external handset or telephone connected to your fax machine If you pick up the handset and hear fax tones press the Start key to receive the fax If you do not answer the phone and someone tries to send you a fax message your machine will not accept it Telephone Fax Automatic Switch Mode T F When incoming calls are a mixture of fax and telephone calls your best choice is the Telephone Fax mode In this mode your fax machine detects whether the incoming call is a fax or voice call When the call is from another fax machine your machine switches to fax mode and automatically receives the message When the call is a voice call your fax machine rings like a telephone If you do not answer within 35 seconds your fax machine switches back to fax mode to allow the calling party to send a fax manually Handbook 53 Using Your Fax with an Answering Machine TAD Incoming Call Parameters TAD is Telephone An
7. People to People Technology A OKIFAX 5250 FACSIMILE OKIFAX 5250 Handbook 2 Every effort has been made to ensure that the information in this handbook is complete accurate and up to date Okidata assumes no responsibility for the results of errors beyond its control Okidata also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by Okidata Copyright 1999 by Okidata All Rights Reserved First Edition June 1999 Written and produced by the Okidata Training and Publications Department Please address any comments on this publication by mail to Okidata Training and Publications Department 2000 Bishops Gate Boulevard Mount Laurel NJ 08054 4620 or by email to pubs okidata com Please visit Okidata s multilingual web site at http www okidata com OKIFAX 5250 OKI OKIDATA and OKIFAX are registered trademarks marques d pos es marcas registrada and OKIcare OKI On Site and OKI Extend are trademarks of Oki Electric Industry Company Ltd ENERGY STAR is a registered trademark of the United States Environmental Protection Agency Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and or other countries lOnerg f
8. 297 x 419 mm Auto Dial Enables user to store preprogrammed telephone numbers in the unit s memory Storage capability varies from unit to unit Automatic fallback The ability of a fax machine when communicating with another fax which is communicating at a slower rate to slow down fall back to the other unit s speed Automatic reduction Many fax machines will automatically reduce documents being transmitted to accommodate the effective printing width of the receiving unit This allows for example a fax machine with a 10 scanning width to send an image 10 wide to a unit with an 8 5 print width the receiving fax machine will receive a reduced size printout of the complete image Bits per second See bps Black density Also called black coverage The amount of nonwhite area on a page For example most regular office correspondence has a black density well under 10 due to the presence of margins spaces between words spaces between lines and paragraphs and even spaces within letters such as e and o However drawings and photographs have a much higher black density sometimes approaching 100 The higher a page s black density the more slowly a fax machine can send it Handbook 159 160 bps Bits per second Used to express the speed of transmission of data Because fax transmission treats a document as a graphic image rather than as a series of alphabetic and numeric characters bps does not corresp
9. DOCUMENT JAM FAX CONFIRM AND STOP A document to be faxed or scanned has jammed in the scanner Refer to the Problem Solving Clearing a Document Jam section of this handbook DOCUMENT MIS FEED FAX RELOAD DOCUMENT A document to be faxed or scanned has not fed into the scanner properly Remove the document and reload it into the document ERROR 77 There is no image drum in the fax machine Turn the fax machine off install an image drum and toner cartridge according to the instructions in this handbook then turn it on again to clear the message PAPER JAM FAX CHECK PAPER OR PATH Paper may be jammed inside the printing mechanism Check the paper path and remove any jammed paper Refer to the Problem Solving Clearing a Paper Jam section of this handbook PAPER MIS FEED FAX CHECK PAPER OR PATH Paper is jammed feeding from the paper tray into the printer Check the paper path and remove any jammed paper Refer to the Problem Solving Clearing a Paper Jam section of this handbook NO PAPER FAX REPLACE PAPER The paper tray is out of paper Add more paper If there is paper in the tray this message may indicate that paper has jammed while feeding into the printer Check the paper path and remove any jammed paper Refer to the Problem Solving Clearing a Paper Jam section of this handbook If you run out of paper while printing a fax the remainder of the fax is stored in memory and
10. not ring during incoming calls The available settings are e ON default Only rings when set to Manual Receive TEL mode or when the RING RESPONSE function is Memory Reception Mode MEM set to 5 10 or 20 seconds e OFF Does not ring when a call comes in When set to this mode your fax machine stores received a Ag ee P f i e DRC distinctive ring cancel Rings for each incoming axes in memory and does not print them out immediately call with the same tone even if you have set function setting 12 DISTINCTIVE RING to on 54 OKIFAX 5250 Distinctive Ring User Function 12 Some telephone carriers offer a service called Distinctive Ring Distinctive Ring lets you have different numbers on one line each with its own distinctive ring You can then use one number exclusively as a fax number without the expense of a second line Your local telephone carrier can provide you with more information about this service which usually has an additional charge To use this function refer to Setting Your Fax Machine s Ring Pattern below Available settings are OFF default and ON You must have your local telephone carrier s Distinctive e Ring service Your fax machine must be in FAX answer mode and the PBX dial parameter must be set to OFF Other modes TEL TEL FAX or TAD will override Distinctive Ring This feature may not work properly if you have a telephone other than a genuine Oki optional handset
11. 0 Unique key repeatedly until the character you want appears in the display The following characters are available amp B BAGS Ag e To enter two successive letters numbers on the same key press the No J gt key to move to the next character e To move the cursor to make corrections press the Yes lt q and No P keys 9 Press the Start key to finish programming the One Touch Key The display shows AUTO DIAL NO 10 To continue programming Auto Dial numbers go back to Step 4 If you are finished press the Select Function key Handbook 77 78 Copying Quantity and Resolution You can use your fax machine as a stand alone copier to make up to 99 copies of a document at one time FINE is the default resolution for copies To change to a finer resolution press the Yes lt Q key before you press the Copy key For normal office documents e Use STD Standard resolution e The resolution of this scan is 100 x 200 dpi For documents with small type or other fine details e Use FINE or EX FINE resolution e The resolution of a FINE scan is 200 x 200 dpi e The resolution of an EX FINE scan is 200 x 400 dpi For documents with photos e Use PHOTO resolution The resolution of a PHOTO scan is 200 x 200 dpi OKIFAX 5250 Making Copies To make copies 1 Adjust the document guides to the width of the paper you are using Neatly stack your documents then insert them face dow
12. REMOTE RECEIVE This function lets you use an attached phone to tell your fax machine to switch from telephone to fax mode so it can receive an incoming fax Use the keypad of an external telephone to enter the remote receive number you have programmed into your fax machine In addition if your fax machine is in TAD mode a caller can enter the programmed remote receive number after leaving a voice message this enables the fax machine to receive a fax from the caller 18 19 20 21 Refer to the Answering Mode Using Your Fax with an Answering Machine TAD section of this handbook Available settings are OFF default 00 11 22 33 44 55 66 77 88 99 and MEM FEEDER SW The fax unit is set to scan documents in and transmit them from memory This function controls how manual feed transmissions are performed Available settings are FEEDER the default setting and MEMORY NOT USED ECM FUNCTION The error correction mode function may help your fax machine improve communication in areas where telephone line conditions are marginal Refer to the Problem Solving section of this handbook for other suggestions if you have communication problems Available settings are ON default and OFF REMOTE DIAGNOSIS The remote diagnostics feature allows a service person remotely to dial and service your fax machine Available settings are ON and OFF default 23 ONE TOUCH PARAM This function allows you to
13. The message prints If you want to clear the mailbox without waiting for printing press the Stop key at this point The display changes to CANCEL Press the Yes lt Qkey to clear the mail box e Personal Mailboxes Security Feature A personal mailbox is a security feature of the fax unit It allows you to send and receive password protected confidential faxes into secured memory It also allows you to perform bulletin polling Personal mailboxes may also be referred to as confidential mailboxes Your fax unit has eight personal confidential mailboxes Refer to the Advanced Operations Confidential Faxes Security Feature and Advanced Operations Polling sections of this document for more details Polling There are two types of polling standard and bulletin What is Standard Polling Normally when you send faxes you load documents select a location and then press the Start key to begin transmission Sometimes it is more useful to load your documents on your fax unit and set it to wait for the receiving fax machine to call and collect them This is known as setting your unit to be polled or setting it for polling transmission Calling a remote fax machine to receive documents someone else has loaded is known as polling or polling reception Plan polling arrangements with the other party in e advance so that everyone is aware of when documents will be available Keep in mind that documents waitin
14. You can only reset the counter when the Change Drum Soon message is on the display 1 Wait until the time date and answering mode appear on the display Then press the Select Function key 2 Press the 7 Counter Display One Touch key The display shows DRUM COUNT 3 Press the Yes lt q key to clear the image drum unit counter 4 Press the Select Function key to finish Display Panel Messages This section lists the status and error messages that may appear on the fax machine s display panel and explains what they mean and how to correct any problem they indicate The red Alarm indicator lights when there is an error e condition Normal Display 02 13 nnn where nnn FAX TEL T F MEM FWD or TAD Under normal operating conditions the top line of the display shows the time and the answering mode nnn Handbook 131 Error Messages Messages are listed in alphabetical order by the first letter of the message CHANGE DRUM SOON The image drum is nearing the end of its projected life Make sure a new drum is available and replace the drum when print quality begins to deteriorate COMMUN ERROR There is a problem communicating with a remote fax machine Refer to the Problem Solving Problem Checklist section of this handbook for possible causes and solutions COVER OPEN The stacker cover is not closed Press down firmly on the cover to make sure it is closed and latched on both sides OKIFAX 5250
15. a MSG IN MEMORY message appears After you reload paper stored faxes print automatically PRINTER ALARM 2 FAX PLEASE CONFIRM or PRINTER ALARM 4 FAX PLEASE CONFIRM Open and close the cover If this does not clear these messages turn off your fax machine and contact your Authorized OKIFAX Dealer for service Refer to the Service and Support section of this handbook REPLACE TONER CART Toner is running low in the toner cartridge Replace the cartridge as soon as possible When you close the cover after replacing the toner cartridge the message clears Handbook 133 134 Reading the Print Counters The print counters count the number of pages your fax machine has printed or scanned in its lifetime If you are experiencing a problem a service person may ask you to check these counters If your fax machine s image drum unit has reached the e end of its life you will also use this function to reset the drum counter you can do this only if the CHANGE DRUM SOON message is on the display Refer to the Problem Solving Working with the Image Drum Cartridge section of this handbook 1 Press the Select Function key 2 Press the 7 Counter Display One Touch key The display shows your print unit counter 3 Press the No gt key The display shows the scanning unit counter 4 Press the Select Function key to finish OKIFAX 5250 Problem Checklist Your fax machine is a complex machine with many fe
16. a unique geographic location You have programmed each co worker s fax number as a One Touch key Your group would be the collection of all of the co workers fax numbers When would you use a group Let s imagine that you must send a weekly status report to all of your co workers on the team Using the group feature allows you to send the one report to all of the co workers locations Faxing to a group is different from relay broadcasting e In relay broadcasting one fax is sent to a remote machine The remote machine then relays the fax to a group of fax numbers Handbook 83 84 Programming Groups 1 Press the Select Function key 2 Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING 3 On the numeric keypad press the key The display shows GROUP SETTING 4 Using the numeric keypad enter the two digit group number 01 to 10 you want to program 5 The display shows the number of your current group SELECT LOC S 6 You can now add a location to your group delete a location from the group or search for a location a Add To add a One Touch location 1 Press the One Touch key 2 Press Yes lt Q to add it to the group OKIFAX 5250 To add an Auto Dial location 1 Press Auto Dial 2 Enter the 2 digit Auto Dial number 3 Press Yes lt Q to add it to the group b Delete To delete a previously added One Touch location e Press the One Touch key e P
17. activate the Echo Protection feature for a specific One Touch key without changing the normal settings Echo Protection can improve communication with a location in a noisy telephone area For instructions on changing One Touch Parameters settings for a One Touch key refer to the Programming Your Speed Dial directory One Touch Faxing section of this handbook Handbook 153 Changing Your User Function Settings 6 Press the Yes lt Q key to confirm your selection The name of the next function setting appears in the display 1 Press the Select Function key 7 Press the Select Function key to finish 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO 4 Using the numeric keypad enter the 2 digit number of the function you want to change The display shows the name of the selected function 5 Repeatedly press the No gt key until the setting you want appears in the display If you are changing the TX MODE DEFAULT settings e the new settings appear on the lights above the Yes lt q and the No gt keys 154 OKIFAX 5250 Dial Parameter Settings Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers Refer to the Dial Parameter Settings List below to determine which settings you may need to change then refer to Changing Your Dial Parameter Settings part of this
18. distinguishes between incoming voice and fax calls If the incoming call is a voice call fax machine rings to tell you to pick up the handset If you do not answer fax machine automatically switches back to fax mode to allow the calling party to send a fax The T F TIMER function controls how long it waits before switching back to fax mode Available settings are 20 SECONDS or 35 SECONDS default 11 12 RING RESPONSE This function controls how long your fax machine waits before answering an incoming telephone call The available settings are 1 RING default 5 SECONDS 10 SECONDS 15 SECONDS or 20 SECONDS At the default 1 ring setting your fax machine answers calls immediately and you will not hear any ring If you need to hear the ring change to one of the other settings DISTINCTIVE RING Some telephone carriers offer a service called Distinctive Ring Distinctive Ring lets you have different numbers on one line each with its own distinctive ring You can then use one number exclusively as a fax number without the expense of a second line Your local telephone carrier can provide you with more information about this service which usually has an additional charge Available settings are OFF default and ON You must have your local telephone carrier s Distinctive Ring service Your fax machine must be in FAX or PC answer mode and the PBX dial parameter must be set to OFF Other modes TEL TEL FAX or T
19. e To enter numbers use the numeric keypad press once e OT represents One Touch e To enter spaces press the 14 Space One Touch key e A D represents Auto Dial e To enter hyphens press the Hyphen key e represents Group e To enter pauses i e to wait for long distance or outside 3 Press a One Touch key to program lines press the 15 Pause One Touch key e To add a switch from pulse to tone dialing for part of the call press the Tone key e To move the cursor to make corrections press the Yes lt q and No gt keys 6 Press the Start key to enter the number Handbook 71 72 7 Enter the Location ID This is a descriptive title up to 16 characters long Refer to the instructions below e To enter numbers use the numeric keypad press once e To enter spaces press the 14 Space One Touch key e To enter hyphens press the Hyphen key e To enter alphabet characters locate the character you want on the numeric keypad Press that key repeatedly until the character appears in the display e To enter a unique character press the 0 Unique key repeatedly until the character you want appears in the display The following characters are available amp B BAGS Ag e To enter two successive letters numbers on the same key press the No gt key to move to the next character e To move the cursor to make corrections press the Yes lt q and No gt keys 8 Press the St
20. function for more information Refer to the Setting Basic Features Connecting to a PBX section of this handbook for instructions on changing this setting Available settings are ON and OFF Default OFF AUTO START When this function is turned on your fax machine automatically dials as soon as you press a One Touch key or enter an Auto Dial code you do not have to press Start Available settings are ON and OFF Default ON DIAL PREFIX If your fax machine is connected to a PBX use this function to specify the access digit used to obtain an outside line from your PBX You can enter a number with up to four digits When this parameter is programmed the fax machine recognizes the access digit when you enter a number and automatically pauses for an outside line OKIFAX 5250 before dialing the rest of the number Refer to the Setting Basic Features Connecting to a PBX section of this handbook for instructions on changing this setting Available settings are ON and OFF Default OFF Changing Your Dial Parameter Settings 1 2 3 Press the Select Function key Press the 9 User Program One Touch key On the numeric keypad press 2 The display shows 2 DIAL PARAMETER Press the Yes lt Q key until the display shows the dial parameter you want to change Repeatedly press the No gt key until the setting you want appears in the display Press the Yes lt Q key to confirm your selection The name of
21. handbook The image received on your fax machine was very poor e Contact the person sending you the fax and ask them to change their resolution and contrast settings Ask the person to make a copy of the document on their fax machine to make sure it is working properly Then ask them to send the fax again e If you still have a problem try making a copy of a document on your machine to make sure it is working properly If blotches or recurring marks appear print a cleaning page You tried dialing with a One Touch key or an Auto Dial code but nothing happened e Make sure that something is programmed into the One Touch key or Auto Dial code you are using e Check the fax number to make sure it was entered correctly Refer to the Programming Your Speed Dial Directory section of this handbook e When you are dialing with an Auto Dial code be sure to press the Auto Dial key before you enter the code e If your fax machine has the Dial Parameter Auto Start feature turned off you will have to press the Start key before dialing will begin Refer to the Setting Basic Features Dial Parameters Settings section of this handbook Handbook 137 138 Your fax machine does not answer the phone or receive faxes First make sure that your fax machine is turned on and the power cord is connected to the AC outlet If you have a handset connected to your fax machine check that there is a dial tone on the phone line Check
22. information is lost e Refer to the Basic Faxing Operations Power Failures and Memory section of this handbook Confirming Results After transmission press the Copy key once with no documents loaded to see the result of your transmission Message Confirmation MCF on the display To print the MCF report press the Copy key a second time Refer to the Reports section of this handbook Handbook 63 64 Stopping a Transmission To stop a transmission in progress follow the instructions below 1 2 Press the Stop key twice The display shows STOPPED If documents are stuck partway through the document feeder you may see a RELOAD DOCUMENT message on the display Press the Stop key again Your fax machine feeds the document the rest of the way through the document feeder Shortcut Fax Number Programming This convenient feature lets you program a number into your fax machine for future use while you re sending a fax to it It even finds the first available One Touch key or Auto Dial number if all the One Touch keys are programmed for you to program Use the following procedure 1 Load the document 2 Enter the fax number using the numerical keypad OKIFAX 5250 3 Press the Copy key The display shows ONE TOUCH NO xx The number in brackets xx is the next unprogrammed One Touch key number If all the One Touch keys are programmed the display shows AUTO DIAL NO xx with the number of the
23. is available for other transmission operations Canceling a Delayed Transmission 1 Press the Stop key The display shows COMMUNICATION CANCEL 2 Press the Yes lt Q key The display shows the Location ID of the delayed transmission currently loaded in the fax machine 3 Press the Yes lt q key 4 If the delayed transmission was a feeder transmission press the Stop key again to remove the document from the document feeder Confidential Faxes Security Feature Fax machines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use the confidential fax feature The receiving machine will store the message in a personal confidential mailbox in its memory and will not print it until a password is entered This is an exclusive Okidata feature you cannot use it with another manufacturer s fax machines To send a confidential fax you must know in advance e the mailbox the message should be sent to Ask the person who will receive the fax to tell you their mailbox number Handbook 93 Creating a Personal Confidential Mailbox 7 The display shows The OKIFAX 5250 has eight personal confidential mailboxes PERSONAL BOX CLOSE 1 Press the Select Function key Press the No gt key until CONF appears in the brackets 2 Press the 9 User Program One Touch key The display g If CONF or POLL appears then the box n
24. marked by a P symbol Handbook 35 36 The Speed Dial One Touch Keypad The One Touch keys are your fax machine s most important tool Use them for quick one touch dialing and to access most functions and programming options Using the One Touch Keys for Dialing To use a One Touch key for dialing just press the appropriate One Touch key For each key you can program up to two telephone numbers a primary number which will always be dialed first and an optional alternate number which will be automatically dialed if the first number is busy or if there is no answer You can also use the Search key to find locations programmed into One Touch keys OKIFAX 5250 Using the One Touch Keys for Selecting Functions and Programming Use One Touch keys 1 10 for selecting special transmission and reception functions for obtaining reports and for quick access to programming functions To select a function 1 Press the Select Function key 2 Press the corresponding One Touch key List of One Touch Keys with Descriptions 1 Delayed TX key Use this key to send a fax at a later time and date within three days Refer to the Advanced Operations Sending a Fax at a Later Date and time section of this handbook 2 Broadcast Feeder TX key Use this key to send a fax to multiple locations or to switch from memory to the document feeder when preparing to send a fax Refer to the Sending a F
25. of the fax machine you were communicating with DISTANT STATION ID e The communication mode used Communication Codes e The number of pages sent or received e The result of the communication Results Codes e Service codes Be sure to report these diagnostic codes if you contact your Authorized Service Dealer about communication problems e Ifthe fax was transmitted from memory not directly from the feeder a portion of the first page prints after the report If you do not want this portion of the first page to print set User Function 04 Image in MCF OFF Refer to the Setting Basic Features User Function Settings section of this handbook How to Print You can set your fax machine to print a message confirmation report after every transmission automatic or you can print a report only when you want to manual Automatic Printout Follow this procedure to set your fax machine to print a message confirmation report after every transmission 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Handbook 111 112 3 Press the Yes lt Q key The display shows FUNCTION NO 4 Using the numeric keypad enter the 2 digit number of the function you want to change 01 is for MCF SINGLE LOC The report automatically prints after each single location transmission or polling transmission 02 is for MCF MULTI LOC The report automatically prints
26. produces electrical noise i e air conditioners etc e Leave electronic adjustments to authorized service personnel e The LINE terminal connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the fax machine do not plug your fax machine into anything other than a standard RJ 11C jack Your fax machine is intended to be grounded electrically and is equipped with a three wire grounded power cord For your safety do not attempt to defeat your power cord s grounding plug The power outlet should be located near the equipment and should be easily accessible The TEL port on the back of the unit is only suitable for two wire devices Not all standard telephones will respond to incoming ringing when connected to an extension socket This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line Handbook 11 Getting Started To install your new fax machine follow the instructions from the Unpacking to the Programming Required Information sections of this handbook You must complete these steps for your fax machine to operate properly If you have purchased an option package for your fax machine refer to the documentation you received with that option for installation instructions Where to Install Your Fax Machine e Place your fax machine in a dust free location away from direct sunlight e Allow sever
27. section to make the change Dial Parameter Settings List 1 REDIAL TRIES This function controls how many times your fax machine automatically redials a number that is busy or does not answer Available settings are from 0 to 10 tries Default 3 tries 2 REDIAL INTERVAL This function controls how long your fax machine waits between each automatic redial attempt Available settings are from 1 to 6 minutes Default 3 minutes DIAL TONE DETECT This function allows your fax machine to wait for and detect a dial tone before proceeding with dialing Available settings are ON and OFF Default OFF BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax Available settings are ON and OFF Default ON Handbook 155 5 MF TONE DP PULSE This function sets the dialing method Use the MF setting for Touch Tone dialing or the DP setting for pulse dialing Default MF TONE PBX LINE Turn this function on if your fax machine is connected to a PBX Private Branch Exchange a phone system used to route internal calls Once this function has been turned on and the access digit function has been programmed using the Dial Prefix parameter below your fax machine recognizes the access digit you use in your PBX to get an outside line Refer to Dial Parameter 8 Dial Prefix function for more information Refer to the Setting Basic Features Connecting to a PBX section of this ha
28. selected contains a message You must print out any messages in the box before you change its password or delete it e 7 The display shows PERSONAL BOX CONF 8 Press the No gt key until CLOSE appears Then Press the Yes lt Q key When the display shows DELETE PERSONAL BOX press the Yes lt Q key 9 The fax machine will ask you to enter another mailbox number e To continue programming mailboxes go back to Step 5 e If you are finished programming press the Select Function key Sending Confidential Faxes To send a confidential fax you must know in advance e the mailbox the message should be sent to Ask the person who will receive the fax to tell you their mailbox number 1 Load your documents 2 Press the Select Function key Press the 3 Confidential TX One Touch key The display prompts you to enter the number of a confidential mailbox on the receiving fax machine Using the numeric keypad enter the number of the confidential mailbox you are transmitting to Press the Yes lt Q key to confirm your entry The display shows SELECT LOCATION Select a location Refer to the instructions below e To select a One Touch key press the One Touch key e To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad To select a number dialed on the numeric keypad dial as you would on a normal telephone Press the Start key Your fax
29. set to pulse dialing this key allows you to switch from pulse to tone dialing during your current call You can also use this key while programming to create numbers with mixed pulse then tone operation 0 Unique key When dialing use this key to enter a zero When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters including 1 amp 4 2 ABOU E OKIFAX 5250 15 Transmit Resolution Yes lt key After you load a document use this key to change the transmission resolution used Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO for originals that include colors or many shades of gray Use this key also as the Yes lt Q key when making selections or to move your cursor to the left while entering information 16 Type of Original No gt key Use this key to select the document contrast after you load a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for originals that are too dark Use this key also as the No gt key when making selections or to move your cursor to the right while entering information 17 Alarm indicator This indicator glows red and an alarm sounds to notify you of any problem that occurs Check the display panel for an explanation of the problem To turn the alarm indicator off press the Stop key and correct the pr
30. the next dial parameter setting appears in the display Press the Select Function key to finish Service Function Settings In many cases service function settings greatly change the way your fax machine operates To change any of these settings contact your Authorized OKIFAX Dealer Service Function Settings List 1 LONG DOC SCAN Normally fax machine does not scan documents longer than 14 inches 360 mm When this function is on your fax machine can scan and transmit documents of any length for up to one hour MDY DMY This function specifies how fax machine displays and prints the date month day year or day month year TIME DATE PRINT This function specifies how the time and date are printed on the fax messages you transmit Available settings are do not print date and time print date and time at the top of the first page only and print date and time at the top of every page 4 TSI PRINT When this function is on the phone number of the sending fax machine prints at the top of each page of the message 5 NO TONER MEM RX When this function is on your fax machine automatically receives messages in memory when it is low on toner Changing Your Service Function Settings To change any of these settings contact your Authorized OKIFAX Dealer Handbook 51 Changing the Language Your fax machine comes with two languages installed English and one other language The other language will be Spanish French or P
31. the reception mode you are using Your fax machine will not automatically receive faxes in manual answering mode TEL In TAD mode the answering machine answers the call first Refer to the Setting Basic Features Answering Mode section of this handbook Your received documents are light or have vertical streaks on them and you are not out of toner First print a cleaning page Press the Select Function key then press the 10 Msg Print from Memory key then press the Yes lt q key If that doesn t help gently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol and then see if the machine works properly Refer to the Problem Solving Replacing the Toner Cartridge section of this handbook OKIFAX 5250 If your fax machine still does not work properly remove the image drum unit Refer to the Problem Solving Working with the Image Drum Cartridge section of this handbook Tap the toner cartridge and replace the assembly If this does not work you may need to replace your image drum cartridge You set your fax machine for delayed transmission but it did not send Check the display to make sure that you have set the clock to the correct time Refer to the Setting Basic Features Changing the Date and Time section of this handbook Your fax machine disconnected before you could answer a voice request You must answer a voice request while the warbling tone is soundin
32. tray your fax machine automatically reduces the length of the document to fit on your paper e This type of problem could also be communication related You are constantly receiving unsolicited advertising on your fax machine e Try using User Function 08 Closed Network Function Refer to the Setting Basic Features User Function Settings section of this handbook Handbook 139 140 Your fax machine does not immediately switch to 3 TEL mode when you make or receive a voice call e Try pressing the Stop key Your fax machine will return to standby mode so that you can converse 4 e This condition may happen infrequently due to telephone line conditions or the type of external telephone used Check the physical line connections wall outlet and cord If this problem happens often call your Authorized OKIFAX Dealer for service You are experiencing problems communicating with a remote location in a very noisy telephone area e Set up a One Touch key for that location and try turning Echo Protection on for that One Touch key This helps the machine overcome noise and echo problems on the phone 6 line 7 To do this 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING OKIFAX 5250 Press the Yes lt q key The display shows FUNCTION NO Using the numeric keypad enter 23 The display shows 23 ONE TOUCH PARAM YES OT NO gt J Press the
33. 00 8 Press the Yes lt Q key The display shows BROADCAST MEMORY TX 9 Press the Yes lt Q key The display shows FEEDER TX Press the Yes lt Q key 10 Select a location Refer to the following instructions e To select a One Touch key press the One Touch key e To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad e To select a number dialed on the numeric keypad dial as you would on a normal telephone 11 Press the Start key Your fax machine begins waiting for the time and date you have set before feeding the document and sending the fax Sending a Delayed Fax from Memory 1 2 3 Load your documents Press the Select Function key Press the 1 Delayed TX One Touch key The display shows DELAYED TX today s date If the transmission is to occur on the same day skip to step 6 Otherwise press the No gt key The display shows PRG START DATE 0 9 Using the numeric keypad enter the date you wish the transmission to begin Your entry may be up to three days in advance Press the Yes lt Q key The display shows PRG START TIME 0 9 Using the numeric keypad enter the time you wish the transmission to begin in 24 hour format Examples 8 00 am is 08 00 8 00 pm is 20 00 Handbook 91 8 Press the Yes lt Q key The display shows BROADCAST MEMORY TX 9 Press the Yes lt q key The display shows BROADCAST MEMORY TX Pres
34. 250 L Labels one touch 33 Language changing 52 setting 46 LED printhead 30 LEDs alarm 34 Loading documents 60 62 Loading paper 18 20 Location program key 37 Long document scan setting 51 Mailboxes creating 94 deleting 96 97 personal 99 Maintenance 145 Manual paper feeder 79 80 Manual receive mode 53 Memory expansion cards 10 messages cancelling 66 reception mode 54 66 Memory Feeder setting 47 Message confirmation report 111 112 print from memory key 38 Messages error 132 141 Monitor volume 43 57 Multiple page documents 60 N No key 34 No paper reception 66 No toner memory receipt setting 51 o Off hook alarm tone 38 Okidata customer support 147 148 One touch keypad 28 33 36 38 keys programming 36 70 72 using 73 labels 33 parameters setting 48 Options 10 148 P Paper full mark 19 jams clearing 119 122 loading 18 20 manual feeder 79 80 path icon 28 size settings 57 tray 28 Parameters incoming call 54 56 Password changing 95 96 Pause key 35 PBX line 49 Personal mailboxes 94 99 Phone directory 113 Plus key 35 Polling 99 102 bulletin 100 cancelling 100 key 37 opening a personal box 101 reception 101 standard 99 transmission 100 Handbook 173 174 Power failures 68 outage report 114 switch 29 Preparation transmit 103 Preparing documents for faxing 59 61 Print counters 134 Printhead LED 30 Pri
35. AD will Handbook 151 152 13 14 15 override Distinctive Ring This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine VST PAPER SIZE This function allows you to specify the size of paper you are using in the paper tray Available settings are letter default A4 legal 13 legal 14 and OTHER 2 ND PAPER SIZE This function allows you to specify the size of the paper you are using in the optional second paper tray and only appears if that option is installed Refer to User Function Setting 13 1 st Paper Size for details USER LANGUAGE This function allows you to switch between the two languages programmed into your fax machine Available settings are ENG English the default and SPA Spanish FRE French or POR Portuguese depending on what fax machine language configuration you purchased OKIFAX 5250 16 INCOMING RING 17 This function controls the telephone ringing sound your fax machine makes when a call comes in When set to off it does not ring during incoming calls The available settings are ON default Only rings when set to Manual Receive TEL mode or when the RING RESPONSE function is set to 5 10 or 20 seconds OFF Does not ring when a call comes in DRC distinctive ring cancel Rings for each incoming call with the same tone even if you have set function setting 12 DISTINCTIVE RING to on
36. APER SIZE This function allows you to specify the size of the paper you are using in the optional second paper tray and only appears if that option is installed Refer to User Function 13 1 st Paper Size for details 46 OKIFAX 5250 15 USER LANGUAGE This function allows you to switch between the two languages programmed into your fax machine Available settings are ENG English the default and SPA Spanish FRE French or POR Portuguese depending on what fax machine language configuration you purchased 16 INCOMING RING This function controls the telephone ringing sound your fax machine makes when a call comes in When set to off it does not ring during incoming calls The available settings are e ON default Only rings when set to Manual Receive TEL mode or when the RING RESPONSE function is set to 5 10 or 20 seconds e OFF Does not ring when a call comes in e DRC distinctive ring cancel Rings for each incoming call with the same tone even if you have set function setting 12 DISTINCTIVE RING to on 17 REMOTE RECEIVE This function lets you use an attached phone to tell your fax machine to switch from telephone to fax mode so it can receive an incoming fax Use the keypad of an external telephone to enter the remote receive number you have programmed into your fax machine In addition if your fax machine is in TAD mode a caller can enter the programmed remote receive number after leaving a v
37. ISTANT STATION ID If you were sending a fax the telephone number or the Location ID is printed If you were receiving a fax the remote fax machine s Personal ID or its telephone number is printed e The communication mode used for each transmission or reception Communication Codes e The number of pages sent or received e The result of each communication Results Codes e Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems This report does not list messages that were received without errors How to Print 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows T ACTIVITY REPORT 3 Press the Yes lt Q key The report prints How to Interpret Refer to What information does it provide for this report For information on Communication Codes and Result Codes refer to Codes Used in Reports Your Authorized OKIFAX Dealer will work with you to interpret the service codes if any that appear on this report Broadcast Confirmation Report MCF What is it Use this report to confirm the results of a multiple location transmission broadcast What information does it provide e The date and time at which the broadcast started e The total amount of time used to complete the broadcast e The Location ID the number of pages sent and the result of the communication for each location
38. Image Drum Cartridge e Leave unused image drum units in their packages until needed e When replacing an image drum unit re use the packaging to dispose of the old image drum unit Do not expose these components to light for more than five minutes e Never expose the green drum inside the image drum unit to direct sunlight e Always hold the image drum unit by the ends never by the middle e Never touch the surface of the green drum inside the image drum unit e Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult OKIFAX 5250 Emergency First Aid If toner is swallowed Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac follow the manufacturer s instructions Seek medical attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious If toner is inhaled Take person to an open area for fresh air Seek medical attention If toner gets in the eyes Flush eyes with large quantities of cool water for 15 minutes keeping eyelids open with fingers Seek medical attention For more information Refer to the Material Safety Data Sheet in the Warranty Regulatory Information and Specifications booklet Service and Support Much of this information is valid for the United States and Canada only Okidata is firmly committed
39. ME This function sets the volume for telephone line monitoring during dialing Available settings are LOW default HIGH and OFF 07 BUZZER VOLUME This function sets the volume of the various tones your fax machine emits during operation Available settings are LOW MIDDLE default and HIGH 08 CLOSED NETWORK This function allows you to program your fax machine to refuse to communicate with locations whose telephone numbers have not been programmed into your One Touch keys or Auto Dial locations Using this function you can set up a closed network of fax machines Refer to the Security Rejecting Unsolicited Junk Fax Messages section of this handbook If you do not want your fax machine to transmit faxes to or receive faxes from locations outside your network select T R If you only want your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF default T R and RX 09 TX MODE DEFAULT Your fax machine is set for the STD standard resolution setting and the NORMAL contrast setting If you consistently send faxes that require some other combination of transmission modes use this function setting to change the default modes While you are programming the new default combinations appear on the lights above the Yes q and the No gt keys The default is STD NORMAL 10 T F TIMER PROG When set to the telephone fax answering mode your fax machine automatically
40. ORT MCF This function automatically prints a Message Confirmation Report every time an error occurs during a transmission or polling transmission operation The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF 04 IMAGE IN MCF When a message confirmation of a memory transmission is printed this function adds a portion of the first page of the document that was sent This feature makes it easier to identify a fax but it may present security problems if you are sending sensitive documents Available settings are ON default and OFF 05 SENDER ID This function controls the printing of your fax machine s Sender ID on the faxes you send Refer to the Programming Required Information Fax Identification section of this handbook for details When turned on the Sender ID will be printed on each page slightly outside the image area of your document The default setting is ON In order to meet FCC requirements you must have this e feature set to ON and have a valid Sender ID programmed in your fax machine 06 MONITOR VOLUME This function sets the volume for telephone line monitoring during dialing Available settings are LOW default HIGH and OFF 07 BUZZER VOLUME This function sets the volume of the various tones your fax machine emits during operation Available settings are LOW MIDDLE def
41. One Touch key for the location whose settings you want to change The display shows ECHO PROTECTION OFF Press the No gt key to switch Echo Protection on Press the Yes lt Q key to confirm your selection The display shows 23 ONE TOUCH PARAM Press the Select Function key to finish Change the Echo Protection setting to off if you change the location the One Touch key is used for Firmware Firmware is a category of memory chips that hold their content without electrical power and include ROM PROM EPROM and EEPROM technologies Firmware becomes hard software when holding program code This hard software is kept in semi permanent memory It will not be forgotten when the power is shut off Firmware programs can be altered and are frequently revised An EPROM is typically erased by using intense ultraviolet light Identifying Your Current Firmware Version You may be asked for the firmware version number if you call for service Your Authorized OKIDATA Service Dealer will work with you to identify the firmware version of your fax machine Upgrading Your Firmware Consult the store location where you purchased your fax machine or call 1 800 654 3282 1 800 OKIDATA for the location of the nearest Authorized OKIDATA Service Dealer Serial Number of Your Fax Machine The serial number of your fax machine is on a label on the side or back of your fax machine The label will say S N An exa
42. PERATION displays the box you have e selected contains a message You must print out any messages in the box before you change its password or delete it 7 The display shows PERSONAL BOX CONF 8 Press the Yes lt Q key The display shows PRG PASSWORD 9 Using the numeric keypad enter the 4 digit password currently used with that mailbox 10 Press the No gt key The display shows PRG PASSWORD Handbook 95 96 11 To create a new password enter a new 4 digit number on the numeric keypad 12 Press the Yes lt q key to accept the new password 13 Your fax machine will ask you to enter another mailbox number e To continue programming mailboxes go back to Step 5 e If you are finished programming press the Select Function key Closing Deleting a Mailbox If you want to delete an existing mailbox follow the instructions below A mailbox must be empty before you can modify or e delete it 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING OKIFAX 5250 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Press the Yes lt q key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mailbox 1 to 8 you want to delete 6 The display asks you to confirm the box number Press the Yes lt Q key if the number is correct If ILLEGAL OPERATION displays the box you have
43. Skip A technique used to speed up fax transmission by bypassing redundant areas such as white space OKIFAX 5250 Index Symbols I st paper size setting 46 2 nd paper size setting 46 A Activity report 106 107 Add to a group 84 Alarm indicator 34 Answering machine use with 53 Answering mode 52 54 changing 52 options 53 54 setting 52 Auto dial faxing 76 77 key 33 rec key 32 receive mode 53 start 50 Broadcast confirmation report 107 108 entry report 108 feeder key 36 Broadcasting 81 82 performing a broadcast operation 81 82 Bulletin polling 100 Busy tone detect 49 Buzzer volume 43 57 c Call back number 26 parameters 54 56 Canceling messages in memory 66 Chain dialing 75 76 Change drum soon message 127 Cleaning page 122 Closed network 43 Handbook 169 170 Closed network option 67 69 142 143 Codes communication 116 result 117 Communication codes 116 Confidential faxes 93 99 142 printing 98 receiving 98 sending 97 reception report 109 TX key 37 Configuration report 41 109 110 Confirming results 63 Connecting to PBX 57 59 Connections answering machine 21 external handset option 22 external telephone 21 power 24 telephone line 20 Control panel 31 35 40 41 OKIFAX 5250 Copy key 32 number of copies 78 resolution 78 Copying 78 80 Counter display key 37 Counters print 134 D Date display setting 51 Date ent
44. UNC PROGRAMMING Press the Yes lt Q key The display shows FUNCTION NO Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK nnn Where nnn is the current setting of this function The settings are RX T R or OFF Press the No gt key until the setting you want appears in the display RX limits reception only T R limits both transmission and reception OFF no limits on transmission or reception Press the Yes lt Q key to confirm the new setting Press the Select Function key to finish Handbook 143 144 Safety Installation Hints e Install your fax machine in a dust free location away from direct sunlight e Do not plug your fax machine into a power source shared by equipment that produces electrical noise i e air conditioners etc e Leave electronic adjustments to authorized service personnel e The LINE terminal connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the fax machine do not plug your fax machine into anything other than a standard RJ 11C jack e Your fax machine is designed to be grounded electrically and is equipped with a three wire grounded power cord For your safety do not attempt to defeat your power cord s grounding plug OKIFAX 5250 The power outlet should be located near the equipment and should be easily accessible The TEL port on the back of the unit is only suitable for two wire devic
45. WHat 1st osscsich ocloottsdes puts dh teeter TE 111 What information does it provide 0 0 ee eeeeeeeeeteeceeeee 111 How to Print opeens raees ep inea 111 AULOMAN Cais s as ae E EE EE E acd 111 On Demand Manual ccccccecesceceesecesssceeeeseeeeneeees 112 How to Interpret eia ee E EE Ee EE SEEE EERS 112 Phone Directory sessscssssecsaisviyssssciilaneseriasesetissecbes cious 113 Whats tt ase cieta Ss heh oe cia ieee haere tae A 113 What information does it provide s s s 113 How to Print ies enan ae og rE AEE E EE eg EE 113 How to Interpret isiin i 113 Power Outage Report seseesssseeessseesrsessrsresesresrerrsseeresrsresee 114 What 18 12 seca Meshapieticss ne aaea sh dseetv aerator ai 114 What information does it provide 0 eee eeeeeeeeeteeceeeee 114 Howto Print oeeo aeae oeer ieas EEEa 114 Howto Interpretica cents en ed Wet sis a Vases 114 Printing REpPOrts sscs sc ssecsedesssstcbeses easseabiseascsssesvousseantoaes 115 Using 6 Report Print One Touch key 0 0 eee 116 Codes Used in Reports ssiri eeeeceessesseeseeseeesecnseeneenseeaes 116 Communication Codes 00 cece cece ceeceseeseceeeseceeeeeees 116 Result Codes ssi csyscssessssssesssestabcsncttessscatecessassyotebusesbyasieess 117 Service CodeS ac siiscds Sed Mea nee E EE 117 Problem Solving ccsssssssssssscsscsccssscsessssssescsssssssces 118 Clearing a Document Jam 0 eee eee eeeeereeseeeeeseeeaee 118 Clearing a Paper Jam oe eee ceceeeeeceee
46. achine s superfine transmission mode is Group 3 compatible not the more limited proprietary version TCR Transmit confirmation report this provides proof that your fax machine did send the document you set for transmission Printed after transmission the TCR also identifies the telephone number to which the fax sent the document plus the actual time of transmission and how many pages the unit transmitted See also RCR Thermal paper Printing A thermal head heats chemically treated thermally sensitive paper in patterns conforming to the image the machine has scanned creating a printed image Thermal paper s tendency to discolor and fade in addition to its curliness and the usual difficulty in writing on it have made this method considerably less popular than plain paper fax printing particularly as plain paper fax machines have dropped sharply in price TTI Transmit terminal identifier A user programmable line of information sent automatically with every page a fax machine sends it appears at the top of each page printed by the receiving unit Handbook 167 168 Transmission Speed How fast a fax machine is sending a fax document This speed depends upon the modem speed of each unit the resolution setting the content of the document the encoding technique and the condition of the phone line clean noisy etc Any change in any one of these five conditions will affect the speed perhaps significantly White line
47. achine to a computer and work between the two Polling Automatic transmission to a calling remote fax or reception of a document from a remote fax set for this operation Polling is convenient whenever a central unit must receive information from one or several remote faxes The caller bears all telephone charges and prevents several remote units from calling at the same time In database or bulletin polling a remote fax machine polls a document directly from the memory of another fax machine Regular polling requires the document to be physically in the polled fax s feeder See also Secure polling Private Line Also known as a leased line A service offered by many telephone systems provides an exclusive phone circuit between two geographic points Most fax machines do not require a private line See also PSTN Proprietary Non standard In fax refers to a fax feature which works only in communications between same branded fax machines PSTN Public switched telephone network the most common type of telephone lines and service in use in contrast to private or leased lines Most fax machines provide fast reliable data transmission over a PSTN line and do not need a special or dedicated telephone line See also Private line RCR Receive confirmation report An RCR is your assurance that the document you transmitted was received The RCR prints after your transmission identifying the receiving unit and recording the date ti
48. after each multiple location transmission The display shows the name of the selected function MCF SINGLE LOC or MCF MULTI LOC 5 Repeatedly press the No gt key until the setting you want ON or OFF appears in the display 6 Press the Yes lt Q key to confirm your selection The name of the next function setting appears in the display 7 Press the Select Function key to finish OKIFAX 5250 On Demand Manual After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on the display To print the report press the Copy key a second time How to Interpret Refer to What information does it provide for this report For information on Communication Codes and Results Codes refer to the Codes Used in Reports section of this handbook For Service Codes refer to your Authorized OKIFAX Dealer Your dealer will work with you to interpret the service codes if any that appear on this report Phone Directory What is it This report provides a complete listing of all of the telephone numbers programmed into your fax machine s One Touch keys Auto Dial codes and groups What information does it provide e The Location ID and main fax number for each One Touch key and Auto Dial code e The alternate number for each One Touch key e The One Touch Parameter settings for each One Touch key e A listing of all of the One Touch keys and Auto Dial co
49. al inches of space on each side of the machine to ensure adequate ventilation e Make sure that both power and telephone outlets are available nearby e Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 50 F 10 C and 92 F 32 C OKIFAX 5250 Unpacking What You Should Receive Before you begin be sure that all the items listed below are included in your package OKIFAX 5250 Toner cartridge wrapped Image drum cartridge inside machine Power cord Telephone line cord Document stacker tray NA nm bh WwW NY Documentation Not shown e Quick Reference e Handbook e Warranty Regulatory Information and Specifications Refer to the illustrations in the Getting to Know Your Fax Machine section of this handbook to identify the components If any items are missing contact your dealer e immediately Keep your packing materials and carton in case you ever need to ship or transport the unit Attaching the Document Stacker Slip the document stacker indents over the tabs on the rear of the unit so that they click into place Handbook 13 Removing the Protective Sheet 3 Take out the image drum cartridge 1 Lift up the document table i 4 Remove the protective sheet Be careful not to touch the 2 Press in the cover release buttons on the side of the copy green surface of the drum stacker until it clicks open Lift up the stacker
50. an be set to accept documents of e unlimited length see your Authorized OKIFAX Dealer Handbook 59 Multiple Page Documents Your fax machine can scan paper with a basis weight between 13 pounds 50 g m and 28 pounds 105 g m You can load up to 30 sheets of standard 20 pound 80 g m paper such as photocopier paper If you use lighter or heavier paper you can load up to 15 sheets For very heavy paper load and send pages individually e For multiple page documents do not load paper thinner than 0 003 0 08 mm or thicker than 0 005 0 13 mm e For single page documents do not load paper thinner than 0 002 0 06 mm or thicker than 0 006 0 15 mm Loading Documents To prevent paper jams and problems during operation stack your documents neatly aligning their edges before loading Do not load documents of different sizes at the same time Tip You can load and prepare to transmit a document e while your fax machine is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the Start key Your document will be sent as a priority when the current communication ends OKIFAX 5250 1 Adjust the document guides to the width of the paper you are using 2 Stack your documents neatly then insert them face down into the document feeder Readjust the document guides for a snug fit 3 Your fax machine will grip t
51. art key The display shows for about three seconds NO lt OR LOCATION gt OKIFAX 5250 9 Enter the optional alternate fax number if desired Refer to the instructions following Step 5 10 Press the Start key to finish programming the One Touch key The display shows LOCATION PROGRAMMING 11 To continue programming One Touch keys go back to Step 3 If you are finished programming press the Select Function key 12 Lift off the plastic cover above the One Touch label Using a pencil write in the location name for your One Touch key s Then replace the cover Using the One Touch Keys for Dialing To use a One Touch key for dialing just press the appropriate One Touch key For each key you can program up to two telephone numbers a primary number which will always be dialed first and an optional alternate number which will be automatically dialed if the first number is busy or if there is no answer You can also use the Search key to find locations programmed into One Touch keys Using the One Touch Keys for Selecting Functions and Programming Use One Touch keys 1 10 for selecting special transmission and reception functions for obtaining reports and for quick access to programming functions To select a function 1 Press the Select Function key 2 Press the corresponding One Touch key List of One Touch Keys 1 Delayed TX key Use this key to send a fax at a later time and date which you specify within three
52. ation report lists the current settings of all user functions among other things Refer to the Reports Configuration Report section of this handbook To print a configuration report 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 4 The display shows 4 CONFIGURATION 4 Press the Yes lt Q key The report prints Handbook 41 42 User Function Settings User function settings allow you to customize the general operation of your fax machine Refer to the following User Function Settings List to determine which settings you may need to change then refer to the Changing Your User Function Settings part of this section to make the change User Function Settings List 01 MCF SINGLE LOC This function automatically prints a Message Confirmation Report after each single location transmission or polling transmission The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON and OFF default 02 MCF MULTI LOC This function automatically prints a Message Confirmation Report after each multiple location transmission The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF OKIFAX 5250 03 ERR REP
53. atures and functions Many problems you experience may be due to improper programming If you are experiencing a problem read through the following list of problems and solutions before calling your Authorized OKIFAX Dealer for service The display is blank e Make sure your fax machine is turned on Check the power cord to make sure that it is securely plugged into the fax machine and into the wall outlet Check your wall outlet to make sure that it has power Nothing happens when you press the control panel keys e Open and close the upper cover e If that does not solve the problem turn the fax machine off wait ten seconds then turn it on again The display tells you to replace paper even though there is paper in the paper tray e Make sure that the paper is properly stacked in the tray then check for a paper jam in the paper feed path Your documents jam in the scanner e Check the document for wrinkles tears or other damage If it is damaged try making a copy of the document on a photocopier and faxing or scanning the copy e Make sure there are no staples or paper clips and that the paper is clean and dry e Make sure the document is not wider than your fax machine can load Your fax machine won t dial Check the power cord and wall outlet e Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your fax machine Refer to the Installatio
54. ault and HIGH 08 CLOSED NETWORK This function allows you to program your fax machine to refuse to communicate with locations whose telephone numbers have not been programmed into your One Touch keys or Auto Dial locations Using this function you can set up a closed network of fax machines Refer to the Security Rejecting Unsolicited Junk Fax Messages section of this handbook If you do not want your fax machine to transmit faxes to or receive faxes from locations outside your network select T R If you only want your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF default T R and RX 09 TX MODE DEFAULT Your fax machine is set for the STD standard resolution setting and the NORMAL contrast setting If you consistently send faxes that require some other combination of transmission modes use this function setting to change the default modes While you are programming the new default combinations appear on the lights above the Yes lt Q and the No gt keys The default is STD NORMAL Handbook 43 44 10 T F TIMER PROG When set to the telephone fax answering mode your fax machine automatically distinguishes between incoming voice and fax calls If the incoming call is a voice call the fax machine rings to tell you to pick up the handset If you do not answer the fax machine automatically switches back to fax mode to allow the calling party to send a fa
55. ax machine which then re sends the document to a number of other locations Two different fax machines are involved in transmitting a relay fax the relay initiating station and the relay key station hub What is an example of Relay Faxing Imagine that you need to send a fax to a number of locations in another area code With Relay Faxing you the relay initiating station send one fax transmission long distance to one fax the relay key station The relay key station then sends the fax to all of the other faxes locations in the area code at local rates Relay Faxing is different from group faxing In Group e Faxing a fax is sent to a preprogrammed group of locations directly from the fax machine At this writing the OKIFAX 2600 is the only Oki fax machine that can function as a relay key station OKIFAX 5250 Relay Initiating Station Your fax machine can act as the relay initiating station which starts the relay broadcast by sending the original documents Before you can program your fax machine to initiate a relay broadcast you will need to obtain the following information from the operator of the unit you intend to use as a relay key station Relay Password This is the 4 digit relay key word that is programmed into the relay key station Relay Group Numbers These 2 digit numbers are the numbers of groups of locations programmed into the relay key station Relay Key Station The relay key station is the fax uni
56. ax machines you communicate with Call Back Number This is a telephone number not a fax number which the operator of the remote machine can use to reach you If you use the voice request function Refer to the Basic Faxing Operations Using Voice Request section of this handbook while communicating with another fax machine and no one is there to answer your fax machine automatically sends a cover letter with a call back message The message is printed on a separate sheet with the message Please call back and a telephone number where you can be reached the number entered here OKIFAX 5250 To Program Your Fax ID 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 On the numeric keypad press 4 The display shows 4 SYSTEM DATA PRG 4 Press the Yes lt Q key The display shows NO lt TSI CSI gt ID lt SENDER ID gt 5 After the display clears enter the full telephone number of your fax machine using the numeric keypad Use the Hyphen key to enter a character for e international numbers and use the Space One Touch key to enter spaces 6 Press the Start key to save your entry 7 Enter your Sender ID This is a descriptive title up to 32 9 After the display clears use the numeric keypad to enter characters long Refer to the instructions below the telephone number for call back messages e To enter numbers use the numeric k
57. ax to Multiple Locations Broadcasting section of this handbook 3 Confidential TX key 6 Report Print key Use this key to send a confidential document to a mailbox Use this key to print reports or phone lists manually Refer a secure memory storage area in the receiving fax to the Reports section of this handbook machine Refer to the Advanced Operations Confidential 7 Coynter Display key Faxes Security Feature section of this handbook Your fax machine keeps track of the number of pages it 4 Relay Initiate TX key has printed and scanned Use this key to check the print Use this key to set up a relayed fax transmission During a and scan counters It can also be used to reset the drum relayed fax transmission your fax machine initiates the counter after replacing the image drum unit Resetting the transmission by sending a document to a second fax drum counter is available only when the CHANGE DRUM machine which then broadcasts the message to a number SOON message displays of other fax machines Refer to the Relay Faxing section _ _g J_ocation Program key of this handbook Use this key to program One Touch keys Auto Dial 5 Polling key numbers and groups Refer to the Programming Your When a document is loaded on the document tray use this Speed Dial Directory section of this handbook key to set your fax machine to wait for another fax 9 User Program key machine to call and request the document to be s
58. connected to your fax machine Setting Distinctive Ring To set up your fax machine to recognize another ring pattern 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO 4 Using the numeric keypad enter 12 The display shows DISTINCTIVE RING OFF 5 Press the No gt key two times The display changes to DISTINCTIVE RING SET 6 Press the Yes lt Q key The display changes to SETUP FAX RING CALL FAX NUMBER NOW Handbook 55 7 Using a separate telephone line dial the number assigned to the fax machine within 90 seconds If you don t have access to a second line have someone else make the call for you When your fax machine begins to ring it automatically detects and remembers its assigned ring pattern Be sure to let it ring until either RESULT OK or RESULT NG displays When the fax machine has successfully finished programming its ring pattern the display shows RESULT OK Occasionally your fax machine may not be able to e detect its ring pattern on the first try If this happens the display shows RESULT NG Follow the instructions again from Step 6 8 Press the Yes lt Q key to confirm your selection 9 Press the Select Function key to finish OKIFAX 5250 Remote Receive User Function 17 This function lets you use an attached phone to tell your fax machine to switch from telephone to fa
59. days Refer to the Advanced Operations Sending a Fax at a Later Date and Time section of this handbook 2 Broadcast Feeder TX key Use this key to send a fax to multiple locations or to switch from memory to the document feeder when preparing to send a fax Refer to the Sending a Fax to Multiple Locations Broadcasting section of this handbook 3 Confidential TX key Use this key to send a confidential document to a mail box a secure memory storage area in the receiving fax machine Refer to the Advanced Operations Confidential Faxes Security Feature section of this handbook Handbook 73 4 Relay Initiate TX key Use this key to set up a relayed fax transmission During a relayed fax transmission your fax machine initiates the transmission by sending a document to a second fax machine which then broadcasts the message to a number of other fax machines Refer to the Relay Faxing section of this handbook 7 Counter Display key Your fax machine keeps track of the number of pages it has printed and scanned Use this key to check the print and scan counters It can also be used to reset the drum counter after replacing the image drum unit This feature is available only when the CHANGE DRUM SOON message displays 5 Polling key When a document is loaded on the document tray use this key to set your fax machine to wait for another fax machine to call and request the document to be sent polling tra
60. de of the copy 4 Remove the new toner cartridge from its package and stacker until you hear a click Lift the copy stacker gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge 5 With the ridged side facing up and the lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place 3 Pull the blue lever on the old toner cartridge all the way toward you Carefully pull the old toner cartridge out of the image drum unit Dispose of it in the plastic bag you received with your new cartridge 124 OKIFAX 5250 6 Once the toner cartridge is in place push the lever all the 8 Close the copy stacker and push down until you hear the way toward the back of the fax machine to secure it and copy stacker click into place Be sure that the cover latches release the toner on both sides 7 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely Handbook 125 For Your Safety Handling the Toner Working with the Image Drum Cartridge Cartridge e Leave unused toner cartridges in their packages until needed f Cautions e When replacing a toner cartridge re use the packaging to dispose of the old toner cartridge Never expose the image drum unit to light fo
61. des included in each group How to Print 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 3 The display shows 3 PHONE DIRECTORY or Press the No gt key repeatedly until the report you want to print appears on the display 4 Press the Yes lt Q key The report prints How to Interpret Refer to What information does it provide for this report Handbook 113 Power Outage Report What is it This report automatically prints if power is interrupted It lists all messages lost because of the power outage Certain information stored in your fax machine is lost if power is interrupted under these circumstances e If there is no optional memory expansion board installed e If there is optional memory installed but power has been interrupted for more than one hour In these cases any documents stored in the fax machine s memory are erased These items are usually faxes in personal boxes and faxes not printed because there was no paper in the machine The information in this report can help you identify and reconstruct any documents that were lost OKIFAX 5250 What information does it provide e All faxes received into memory but not printed e The date and time the faxes were received e The Sender ID for each fax e Faxes in memory waiting to be sent when they were scheduled to be sent and the intended reci
62. e Phone Directory Refer to the Using 6 Report Print One Touch Key section below Power Outage Report This report automatically prints if power is interrupted Handbook 115 Using 6 Report Print One Touch key Using this key allows you to print four reports Activity Report Broadcast Confirmation Report Configuration Report and Phone Directory 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT If you want to print an Activity Report skip to step 4 3 Press the No gt key repeatedly until the report you want to print appears on the display Or Enter 2 for BROADCAST MCF Broadcast Confirmation Report Enter 3 for PHONE DIRECTORY Enter 4 for CONFIGURATION The PROTOCOL DUMP report contains information meaningful only to service technicians 4 Press the Yes lt Q key The report prints OKIFAX 5250 Codes Used in Reports Three types of codes are used in reports e Communication Codes e Result Codes e Service Codes Communication Codes Communication codes indicate the communication mode used for a communication B C Multiple location transmission broadcast BOX Reception into a personal mail box CALLING A communication initiated by your fax machine CALLED A communication initiated by a remote fax machine Result Codes Result codes indicate the results of communications BUSY The other machine s line was busy o
63. e 66 Rejecting Unsolicited Junk Fax Messages Closed Network Option ssisstseccsssssessctascespetecusenensoesesshpstetbessuassnnsess 67 Power Failures and Memory cseeeeseessceeeeeceeeeeeeeeeees 68 Using Voice Request sissccsssssusss sais dasvestessassesvestsadevaseadsssepess 68 Initiating a Voice Request 20 0 eee ee eeseseeeeeceeeseeneeeaee 69 Answering a Voice Request 0 eee eeeeeecseesseceeesneeneeeaes 69 Programming Your Speed Dial Directory 70 One Touch Faxing errre ee ans deecsk ede scvss cote eine aS i ist 70 Programming One Touch Keys 0 cece eeeeeeeeeereeseeenee 70 Using the One Touch Keys for Dialing ee 73 Using the One Touch Keys for Selecting Functions and PLO SPAMMING oet ds frescos love cevesapae des sees use sstance oe soeves E 73 List of One Touch Keys eee ee ceecsecseceeeseceseeeeeneees 73 Chain Dialing asn seer ineen VEE E SSES 75 Creating a Chain Dial Number ssseeeseeeseeeeeesreeesrereeenes 75 Using a Chain Dial Number ssssessseeeseseeeeseerrrrerrsreeenes 76 Auto Dial Faxing sanin e a 76 Programming Auto Dial Numbers 0 eee eee 76 COPYING sissecssseciscssescesesasssvesssectcutecssescesseds soussdvnecsonessss 78 Quantity and Resolution 0 eee eee eseee cree cecseeesecnseenees 78 Making Copies sainn innings ieee 78 Using the Manual Paper Feeder oe eee eeeeeseceteeeees 79 Sending a Fax to Multiple Locations BrOad Casting ssciiisceckivescccecssvns
64. e an optional telephone handset or external telephone connected to your fax machine you can also use this key to initiate or answer a request for voice communication during a fax communication Press this key while transmitting to signal the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed To answer a voice request press this key after lifting your telephone handset 10 One Touch keypad 11 Each of the keys on this keypad can be programmed with a fax number You can dial this number by pressing the corresponding key Refer to the Programming Your Speed Dial Directory One Touch Faxing section of this handbook for details The keys are also used to control and program fax machine functions One Touch labels After programming a location into a One Touch key write the location s name on the One Touch label Lift off the plastic cover above the One Touch label use a pencil to write in the name then replace the cover Handbook 33 34 12 13 14 Numeric keypad When dialing these 12 keys work just like the keypad on a telephone Also use the keypad to enter numbers letters and other characters while programming functions or information After pressing the Search key use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine Tone key If your fax machine is
65. e number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy A toner cartridge will print about 2 000 letter size pages at a typical print coverage of 4 equivalent of CCITT No 1 test chart The first toner cartridge in your new fax machine has e to fill the drum reservoir and saturate the developing roller with toner For this reason it will need to be replaced sooner than subsequent cartridges after about 1 000 pages If your fax machine displays TONER LOW or REPLACE TONER CART replace the toner cartridge with a new one soon If print density is high enough you can continue to use the toner cartridge without replacing it until print quality becomes unacceptable Keep in mind that if you don t replace the cartridge soon there is a risk that a fax will be unreadable when it prints using an empty cartridge If the print density becomes low even before your fax machine displays TONER LOW or REPLACE TONER CART gently wipe the lens surface of the LED array refer to Step 8 If the print density does not improve replace the toner cartridge Warning Be careful when handling the toner cartridge e Do not let toner spill on your clothing or other porous materials Use cold water to clean up spilled toner hot water causes the stain to set 1 Lift the document table into an upright position Handbook 123 2 Push in the cover release buttons on the si
66. e to begin with your PBX s access digit To turn off the PBX LINE and DIAL PREFIX e functions follow Steps 1 7 above At Step 8 press the Space key four times Then skip to Step 10 Basic Faxing Operations This section explains how to load documents for faxing how to send and receive faxes how to use the closed network and voice request features and how your fax machine handles power interruptions Preparing Documents for Faxing Use the information in this section to make sure your documents scan and fax easily and clearly Guidelines e Try to use good quality documents for your fax transmissions Documents that are typed or written with a black felt tip pen on white or light paper work best e Do not send documents that are not rectangular Never use documents that have wet or sticky surfaces wrinkles staples or paper clips However your fax machine can transmit documents that have been subject to normal wear such as documents with staple holes letter folds and minor corner folds If you are not sure how a document will fax try making a copy first load the document face down and press the Copy key If your documents are heavily bent creased or torn make a copy on a photocopier and send the copy instead Document Size All documents must have a minimum width of 5 8 148 mm and a minimum length of 5 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 356 mm Your fax machine c
67. e two digit Auto Dial number on the numeric keypad e To select using a number dialed on the numeric keypad dial as you would on a normal telephone Press the Yes lt Q key to confirm your selection Repeat Steps 4 and 5 as often as necessary to continue selecting locations When you are finished selecting locations press the No gt key at the SELECT LOCATION S message OKIFAX 5250 9 If you have selected multiple locations your fax machine asks if you want to confirm your selections with a printed report before proceeding If you do press the Yes lt q key After the report is printed the display shows BEGIN SCANNING If you want to make corrections press the No gt key and go back to Step 4 To remove a location select the location in the same way but press the No gt key to delete it from your transmission 10 When all of your selections are correct press the Start key Your fax machine scans the documents into memory and begins transmitting the message Sending A Fax to a Group What is a Group A group is a collection of programmed locations Once you have programmed some One Touch keys or Auto dial numbers you can use these programmed locations to create groups Using groups you can easily send the same fax to multiple locations You can program up to 10 groups each having up to 90 numbers What is an example of a group Let s imagine that you work with a team of several co workers Each co worker is at
68. ect part number and description of the item Consult the Authorized OKIFAX Dealer where you purchased your fax machine Call 1 800 654 3282 1 800 OKIDATA for the nearest Authorized Sales and Service location Check office supply catalogs or your local stationery store Most carry Okidata brand supplies OKIFAX 5250 Supplies Toner Cartridge Order Number 52106701 Image Drum Order Number 56116901 Options 1 MB Non battery backup memory expansion card Order Number 70029101 1 5 MB Battery backup memory expansion card Order Number 70031501 Second Paper Tray model UST 550 with 500 page additional capacity Order Number 70029401 Telephone Handset Order Number 70031801 User Function Settings User function settings allow you to customize the general operation of your fax machine Refer to the following User Function Settings List to determine which settings you may need to change then refer to the Changing Your User Function Settings part of this section to make the change User Function Settings List 01 MCF SINGLE LOC This function automatically prints a Message Confirmation Report after each single location transmission or polling transmission The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON and OFF default 02 MCF MULTI LOC This function automatically prints a Message Confirmat
69. ection of this handbook for further information Handbook 39 40 Setting Basic Features Control Panel Keys and Indicators BR e a B PHOTO eXFINE FNE STD ot mmm Oued e Jw eT pa aar oaa i p o g 8 OKIFAX 5250 NANA BR Ww NY p pi SS SS a anh U Ne Display Panel Copy key Hyphen key Search key Auto Rec key Select Function key Auto Dial key Redial key Hook V Request key One Touch keypad One Touch labels Numeric keypad Tone key 0 Unique key Transmit Resolution Yes lt q key 16 Type of Original No gt key 17 Alarm indicator 18 Stop key 19 Start key 20 Plus key 21 Space key 22 Pause key Navigating Programming Levels Many of your fax machine s features and functions have settings which can be changed to customize its operation These settings are accessed through different programming levels user functions dial parameters and service functions The user functions control a broad range of features such as when certain reports print and how the machine response to incoming calls The dial parameters control how the machine dials fax numbers in most cases the settings are determined by the type of telephone service you have Your Authorized OKIFAX Dealer must change the service functions Viewing Your Current Settings The configur
70. eeeceseeeneeseeeaeenee 119 Printing a Cleaning Page o0 eee eeeeeeeeeeeeeeeeeeeeeneeees 122 Replacing the Toner Cartridge eee cee esecseeneenseeee 123 For Your Safety Handling the Toner Cartridge 126 Working with the Image Drum Cartridge 126 For Your Safety Handling the Image Drum 127 The CHANGE DRUM SOON Message eee 127 When to Replace the Image Drum Cartridge 0 128 Replacing the Image Drum Cartridge 0 eee 128 Resetting the Drum Counter o0 ee cec eee eeseeeeeeeees 131 Display Panel Messages 0 eeeeeceeeecseseeeeeeeeeeeeaeesaeenee 131 Normal Display vere eee ea aeee es eetessg cceeb sores cosh oes certees 131 Error Messages necessiiat hee t teense eevee 132 Reading the Print Counters 000 0 eceeeeeeeneeeeeneeeneeees 134 Problem Checklist ciceeeeceseeeseseeeeeeseseeeseeaecaeesaeeaee 134 BUC WAle a soca ous E ETENE AE eee ve us EEE Gusevess E 141 Identifying Your Current Firmware Version 141 Upgrading Your Firmware 0 cc ceeeeesseseeesecseeeseeeeeeees 141 Serial Number of Your Fax Machine eee eee 141 OTLET I o A a A A EE E 142 Confidential Faxes s 2c sses cssebssstetesspabsssaptssascsowsoagessebvescoes 142 Rejecting Unsolicited Junk Fax Messages cee 142 Closed Network Option 20 0 ccc eseeseeesecnseceeesseesees 142 Handbook 7 8 Safety cs cisesdsisesscnssacessoacassuesssbecsiosnscccssteses seteevs
71. eneeneeeees 96 Sending Confidential Faxes eee eee eeeeeecreeeseeneeeaes 97 Receiving Confidential Faxes 0 0 eee eseseecsecnseeaee 98 Printing Confidential Messages 0 0 eee eeeeeeeeeeeeeeeee 98 Personal Mailboxes Security Feature 0 0 0 eeceeeeesseeeeees 99 Pole e eeste eree E E Aue EE E dene E EEOSE 99 What is Standard Polling sseeeesseeeeseeesesseeeseeereessreereeeeses 99 What is Bulletin Polling ee eeeeeeeeeeereeeeeenes 100 Sending Documents Requested by Another Fax Machine Polling Transmission ceeccessseeeceeceeeceneeceereeeeeeeees 100 To Cancel Pollin Sieisen sesiis s 100 Dialing Another Fax Machine to Request Documents Polling Reception 20 00 eee ee eeceseeeeecseeeeeceesaeenaeeaes 101 Fax on Demand Bulletin Polling 0 0 eee eeeeeeeeseeeeeeee 101 Opening a Personal Box for Polling 00 0 eee 101 Loading a Document for Polling 0 0 eee eee eens 102 Transmit Preparation 00 eee eceeeeseceeeeeecneessecsesaecneenaes 103 What 1S It conceit hick stein Mice teen EE E EE 103 Working with Dual ACCESS scccscsssssosssssssesessees 104 What You Can Do While Sending a Fax eee 104 What You Can Do While Receiving a Fax eee 104 What You Can Do While Making Copies eee 105 OKIFAX 5250 REPOTUS ss cssessscnssasecstesdinsncs sense seetesesasonssscoisessuessoneseooaces 106 Understanding Reports 0 eee eceeeesseseeereeseecnecseecaeenseeaes 106 Activity Repor
72. ent Use this key to program identification information to set polling transmission When no document is loaded use the clock and to change function and dial parameter this key to call another fax machine and request it to send settings the documents loaded into it polling reception Refer to the Advanced Operations Polling section of this handbook Handbook 37 38 10 Message Print From Memory key Your fax machine is set to receive messages into memory and not print them when it runs low on toner Using this key you can force messages to print although print quality may be poor because toner is low This key is also used to print confidential fax messages received into mailboxes in your fax machine s memory Refer to the Advanced Operations Confidential Faxes Security Feature section of this handbook When no messages are in memory use this key to print a cleaning page to clear accumulated toner from the image drum Refer to the Problem Solving Printing a Cleaning Page section of this handbook Signal Tones Your fax machine makes a number of sounds to inform you of specific conditions Key Select tone This is a short beep that occurs every time you press a key OKIFAX 5250 Error tones If you press a wrong or inappropriate key your fax machine emits three short beeps If it experiences a problem during communications it emits three long beeps Press the Stop key to turn the error tone off t
73. eport is an automatically printed notice that your fax machine has received a confidential message into a mailbox What information does it provide e The date the message was received e The total amount of time spent Sending or Receiving S R TIME e The Location ID or telephone number of the fax machine you were communicating with DISTANT STATION ID e The number of the mailbox that received the message e The number of pages received e The result of the communication Results Codes e Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems How to Print This report prints automatically each time your fax machine receives a confidential message into a mailbox How to Interpret Refer to What information does it provide for this report For Service Codes refer to your Authorized OKIFAX Dealer Your dealer will work with you to interpret the service codes if any that appear on this report Configuration Report What is It The configuration report is a list of the current operational settings of your fax machine What Information Does it Provide e The current settings of all user functions except for One Touch Parameter settings which appear in the telephone directory e The Sender ID ID TSI CSI TEL NO and call back number currently programmed into your fax machine e Current dial parameter settings Handbook 109
74. ering 25 Date time print setting 51 Delayed transmission faxes 89 93 canceling 93 Delayed TX key 36 Delete a group 84 Dial parameter settings 49 51 155 157 changing 50 prefix 50 tone detect 49 Dialing chain 75 76 real time 63 redialing 63 search key 63 Distinctive ring 55 setting 44 55 Document guides 29 jams clearing 118 size 59 stacker 13 29 table 28 Documents loading 60 62 multiple page 60 preparing for faxing 59 61 Drum counter resetting 131 Dual access 39 104 105 E Emergency first aid 17 End of session tone 38 ERR report 42 Error correction mode setting 48 messages 132 141 tones 38 F Fax ID 26 identification 25 on demand 101 Fax telephone auto switch mode 53 Faxes confidential 93 99 142 delayed transmission 89 93 Faxing auto dial 76 77 FCC telephone consumer protection act 24 Features 9 Firmware 141 First paper size 57 Function settings 149 154 changing 48 G Glossary 159 168 Group faxing 83 85 Groups sending to 85 Guides document 29 Handbook 171 172 H Handset option 10 Hook V Request key 33 Hyphen key 32 Image drum cartridge 30 handling 127 146 order number 148 replacement 128 130 working with 126 Incoming call parameters 54 56 ring 54 setting 46 Installation 11 27 J Jacks 29 Jams document 118 Jams paper 119 122 Junk faxes rejecting 67 69 K Keypad 29 34 OKIFAX 5
75. es Not all standard telephones will respond to incoming ringing when connected to an extension socket This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line Operation and Maintenance Use a dry cloth to clean the control panel and the main body of the unit Aside from replacing the toner and image drum cartridge do not disassemble or attempt to service this unit yourself Refer to a qualified technician for service Pull out the AC plug before trying to remove any objects that may have fallen into the machine If the unit becomes physically damaged disconnect the power cord immediately and arrange for its repair or disposal When relocating your OKIFAX always disconnect the telephone line before disconnecting the power cord then reconnect the power cord first This unit is not designed to be used in parallel with any other telephone devices Handling the Consumables Toner Cartridge Leave unused toner cartridges in their packages until needed When replacing a toner cartridge re use the packaging to dispose of the old toner Be careful when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Handbook 145
76. es 159 DndeR ccs dcscwetsssstugaseasgusocscavesesseasoossonusesonsseieocsbcevacasieve 169 OKIFAX 5250 Introduction Thank you for purchasing this OKIFAX 5250 fax machine It uses advanced LED technology to transfer faxed and copied images to plain paper quickly and sharply Features e 15 One Touch keys e 64 Auto Dial numbers e 10 groups e 8 mailboxes for confidential reception e Fax communication at up to 14 400 bits per second e 1 MB of built in memory e Year 2000 compliant all years are recorded in four digits e Advanced memory management memory is freed up as pages are sent for more efficient transmission of long documents A search feature to allow you to look for pre programmed telephone numbers by name Personal boxes for confidential reception transmission and bulletin polling Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission and reception features including delayed transmission transmission to multiple locations relay broadcast initiate and polling Advanced memory transmission and reception features including automatic reception into memory Reports to help you keep track of your fax machine s operations and settings Advanced memory transmission and reception features including automatic reception into memory Handbook 9 High speed scanning of original documents while dialing so your fax is ready
77. eypad press once Enter up to 20 characters e To enter spaces use the 14 Space One Touch key Use the 14 Space One Touch key to enter spaces e To enter hyphens use the Hyphen key e To enter alphabet characters locate the character you want on the numeric keypad Press that key repeatedly until the character appears on the display e To enter a unique character press the 0 Unique key 11 Press the Select Function key to finish repeatedly until the character you want appears on the display The following characters are available amp 4 27 ABAGTELADeAG e To enter two successive letters numbers using the same key press the No gt key to move to the next character e To move the cursor to make corrections press the Yes lt Q and No gt keys 8 Press the Start key to save your entry The display shows 10 Press the Start key to save your entry NO lt CALL BACK NO gt Handbook 27 Getting to Know Your Fax Machine Component Identification 1 One Touch Keypad Use for preprogrammed one touch dialing or for setting functions Front of the Unit 2 Paper Path Icon Load documents here face down 3 Document Table Covers the copy stacker and holds original documents to be faces or copied 4 Document Table Extension Flips out to support longer documents 5 Front Panel Gives you access to the manual paper feeder This allows you to bypass the paper tray and feed a different type of paper directly in
78. g When you hear the warbling tone press the Voice Request key after picking up your handset Your fax machine will not poll a remote fax machine Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode Someone tried to send you a confidential fax but nothing happened You must set up a personal confidential mailbox before anyone can send you a confidential fax Refer to the Advanced Operations Confidential Faxes Security Feature section of this handbook Make sure the person sending you the fax knows the correct mail box number Your fax machine is connected to a PBX and you cannot dial out You must enter your access digit to reach an outside line before the telephone number for each number that you dial or program into your machine Also your fax machine must be programmed for PBX operation before it will work Refer to the Setting Basic Features Connecting to a PBX section of this handbook You want to answer an external telephone but your fax machine always answers first e If you are using an external telephone change your fax machine s incoming ring response setting User Function 11 Refer to the Setting Basic Features User Function Settings section of this handbook Your received faxes sometimes look distorted e Ifthe document received is wider or longer than the paper you have loaded into your paper
79. g Distinctive Ring To set up your fax machine to recognize another ring pattern 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO Using the numeric keypad enter 12 The display shows DISTINCTIVE RING OFF Press the No gt key two times The display changes to DISTINCTIVE RING SET Press the Yes lt Q key The display changes to SETUP FAX RING CALL FAX NUMBER NOW Using a separate telephone line dial the number assigned to the fax machine within 90 seconds if you don t have access to a second line have someone else make the call for you When your fax machine begins to ring it automatically detects and remembers its assigned ring pattern Be sure to let it ring until either RESULT OK or RESULT NG displays When the fax machine has successfully finished programming its ring pattern the display shows RESULT OK Handbook 45 Occasionally your fax machine may not be able to e detect its ring pattern on the first try If this happens the display shows RESULT NG Follow the instructions again from Step 6 8 Press the Yes lt Q key to confirm your selection 9 Press the Select Function key to finish 13 1ST PAPER SIZE This function allows you to specify the size of paper you are using in the paper tray Available settings are letter default A4 legal 13 legal 14 and OTHER 14 2 ND P
80. g to be polled stay in the document feeder until they have been removed you won t be able to use the document feeder for other purposes until polling is completed Handbook 99 100 What is Bulletin Polling This feature is similar to standard polling The main difference is that the document is stored in a personal mailbox instead of loaded into the document stacker This means that the document can be polled by more than one remote fax machine The document is not deleted after it is polled You can also store different documents in different boxes so that you can easily change the document available for polling Sending Documents Requested by Another Fax Machine Polling Transmission 1 Load your documents 2 Press the Select Function key 3 Press the 5 Polling One Touch Key The display shows BULLETIN POLL 4 Press the No gt key The display shows WAITING TO BE POLLED OKIFAX 5250 To Cancel Polling 1 Press Stop The display reads COMMUNICATION CANCEL Press the Yes lt Q key The display reads CANCEL then MSG CONFIRMATION PRINTING When the message confirmation report prints the display reads SELECT LOCATION Press Stop to remove documents Dialing Another Fax Machine to Request Documents Polling Reception 1 With no documents loaded press the Select Function key 2 Press the 5 Polling One Touch key The display shows NO lt MAIL BOX NO gt 3 Press the Start key The display sho
81. ges depending on the length and type of document you receive or copy It appears when the drum has used up approximately 90 of its life based on an internal calculation This message does not mean that you must replace the image drum immediately nor does it cause your fax machine to stop working In most cases your image drum still has at least 10 of its productive life left You can continue to use the image drum as long as print quality is acceptable However you should have a replacement image drum and toner cartridge handy Replace the drum when print quality deteriorates below an acceptable level Handbook 127 128 When to Replace the Image Drum Cartridge 2 Push in the cover release buttons on the side of the copy You need a new image drum if the faxes you receive are light stacker until you hear a click Lift the copy stacker or have vertical streaks in them and you are not out of toner or if your fax machine displays a CHANGE DRUM message Contact your Authorized OKIFAX Dealer to order one You must replace the toner cartridge when you replace e the image drum The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job Replacing the Image Drum Cartridge 3 Remove the old image drum unit with its toner cartridge 3 wrap it in the packaging materials from your new image 1 Lift the document table into an upright posit
82. h Key Dialing If you are not sure which One Touch key or Auto Dial number contains the location you want to call use the Search key to look through an alphabetical list of all of the Location IDs programmed into your fax machine 1 When selecting locations press the Search key The display shows ENTER 1 ST CHAR 2 Repeatedly press the Search key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Location IDs beginning with that letter Real Time Dialing Normally your fax machine dials the entire number of the location you have selected at one time Occasionally you may need to dial numbers in real time one digit at a time If your fax machine is equipped with a handset you can dial in real time by picking up the handset or you can press the Hook Voice Request key Redialing If the line is busy or if there is no answer your fax machine waits and then automatically redials the number The dial parameter settings determine how many times it redials and how long it waits between attempts Refer to the Dial Parameters Settings section of this handbook If your fax machine is transmitting from memory and a communication error occurs it automatically redials the number and tries to resend the fax You can redial a number manually at any time by pressing the Redial key If a power loss occurs the redial
83. handset and press the Hook V Request key Handbook 69 70 Programming Your Speed Dial Directory Faxing is easier when you program frequently used fax One Touch Faxing numbers into the One Touch keys and use the Auto Dial numbers available in your fax machine Your fax machine also allows you to organize the programmed numbers into Programming One Touch Keys groups for easier faxing to multiple locations The fax unit has 15 One Touch key locations available on the main One Touch panel You can store up to two fax numbers with 32 digits in each One Touch key a main number and an optional alternate number which will be called if the main number is busy You can also enter a 16 character Location ID name for each One Touch key To find One Touch keys that are not yet programmed e repeatedly press the Search key The One Touch keys are your fax machine s most important tool Use them for quick one touch dialing and to access most functions and programming options OKIFAX 5250 1 Press the Select Function key 4 The display briefly shows 2 Press the 8 Location Program One Touch key The display shows NO lt FAX NO gt ID lt LOCATION ID gt LOCATION PROGRAMMING ENTER SRCH OT A D or a previously programmed fax number and Location ID 5 After the display clears enter the main fax number Refer Where to the instructions below e SRCH represents Search press the Search key
84. he documents and pull the bottom page into the machine 4 To obtain the best possible quality for the type of document you are scanning or faxing use the Yes lt Q key to set the resolution of your document For most normal documents the default STD setting works well For normal office documents use STD Standard resolution which scans at 200 x 100 dpi For documents with small type or other fine details use e FINE resolution which scans at 200 x 200 dpi or e EX FINE resolution which scans at 200 x 400 dpi For documents with photos or many shades of gray use PHOTO resolution which scans at 200 x 200 dpi 5 If necessary use the No gt key to adjust the level of contrast in your document For most documents the default NORMAL setting works best e For documents with normal contrast use NORMAL contrast e For documents that are too light use LIGHT contrast For documents that are too dark use DARK contrast 6 Your documents are now ready for faxing or copying Sending a Fax to a Single Location 1 Load your documents 2 Select a location Refer to the instructions below To dial using a One Touch key Press the One Touch key To dial using an Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad To dial using the numeric keypad Dial as you would on a normal telephone If you make a mistake press the Yes lt Q key to go back and re enter the number
85. hen print a Message Confirmation Report to check the source of the problem to do this press the Copy key twice with no documents loaded Voice Request tone During a fax session either you or the person at the remote fax machine may initiate a voice request When the person at the remote machine either initiates or answers your voice request your fax machine emits a repetitive warbling sound End of Session tone At the end of every successful fax session your fax machine emits a short beep to inform you that there were no errors or problems in the communication Off Hook Alarm tone If it is equipped with the optional handset and if the handset is left off the hook your fax machine emits an intermittent warbling sound To turn off the sound hang up the handset and press the Stop key Dual Access Your fax machine s dual access feature allows you to load and prepare to transmit send a document while your fax machine is receiving or sending another fax from memory This feature increases your productivity and reduces the time you spend waiting for operations to finish Once you have loaded a document and the display shows SELECT LOCATION your fax machine is ready for you to prepare the next transmission When using Dual Access you may see TX PREP e ACTIVATED appear on the display If it does wait for the message to clear about 3 seconds before loading the next document Refer to the Working with Dual Access s
86. hine cannot be used for other transmissions while a delayed fax is waiting to be sent To change the default setting you must adjust the settings for User Function 18 Mem Feeder SW Refer to the Setting Basic Functions User Function Settings section of this handbook Handbook 89 Sending a Delayed Fax from Memory This is the fax unit s default e You can send the fax to multiple locations e You may have five delayed faxes loaded into your fax machine e The fax machine can be used for other transmissions while a delayed fax is waiting to be sent e To change the default setting you must adjust the settings for User Function 18 Mem Feeder SW Refer to the Setting Basic Functions User Function Settings section of this handbook Sending a Delayed Fax from the Document Feeder 1 Load your documents 2 Press the Select Function key 90 OKIFAX 5250 Press the 1 Delayed TX One Touch key The display shows DELAYED TX today s date If the transmission is to occur on the same day skip to step 6 Otherwise press the No gt key The display shows PRG START DATE 0 9 Using the numeric keypad enter the date you wish the transmission to begin Your entry may be up to three days in advance Press the Yes lt Q key The display shows PRG START TIME 0 9 Using the numeric keypad enter the time you wish the transmission to begin in 24 hour format Examples 8 00 am is 08 00 8 00 pm is 20
87. i As an ENERGY Star partner Okidata has determined that this product meets the ENERGY STAR guidelines for energy efficiency Contents Introduction i cscsces cactceccecbstaseecourstccwashorensesescsbaccoceseossmions 9 Features os a sks r EEE rE dasifess EEE E E EE EE oes 9 Product OPti n S si asinen 10 Unis tall ati its ss saiecsccesiiuecubiniscstasevonseasepeneseotecnuavsoenenebos sess 11 For Your Safety Installation Hints 00 0 ce eeeeeeeeeeeeeeeee 11 Getting Started sonnin siene e a a 12 Where to Install Your Fax Machine ou eee eeeeeeee 12 Unpacking csc hice ts hae ee ea haat 12 What You Should Receive eee eee eseeseeeseeseeeneesseenes 12 Attaching the Document Stacker oo eee eeeeee eee eeee 13 Removing the Protective Sheet ce ceeeceseeeceeeeeeeeeee 14 Installing the Toner Cartridge eee eee ceeeeeeeeeeeeeeeeeee 15 Toner Cartridge and Image Drum Unit Handling 17 Emergency First Aid ee eeecceeccesseceececeeeeesaeceeeeceeeeneeee 17 Loading Paper vcac sushi ea dh aie E E Ripe 18 Connecting the Telephone Line 0 eee eeeeeeeeneeeees 20 Connecting an External Telephone or Answering Machine 21 Connecting The External Handset Option 0 0 0 22 Connecting POWEL spesse pereo segs tus spheseeessceseescershens sed gtes 24 Programming Required Information eeceeeceeseeseeeees 24 FCC Telephone Consumer Protection Act eee 24 Date and Time nnr 2 eaten ed
88. ie 25 Fax Identification nesnice meann e e e A R E 25 To Program Your Fax ID ssseseseeesseeeseererrsrerrsrrererrereereee 26 Getting to Know Your Fax Machine csesseeee 28 Component Identification seseseseesesseeseeeeeeseerssrerrsreeesreee 28 Front of the Unitesi cese e en ae eena E EE e EE acess 28 Back Of the Unit ssi ssssesssssvesasssssiuncsvasssusessobass tac pedeseassee ease 29 Inside the UDit e arasan bss hee Bas he e ihe 30 Locating the Serial Number o 00 eee cece ceeeeecseessecneeeeee 30 Control Panel Keys and Indicators 2 0 0 eee ee eeeeeeeeees 31 The Speed Dial One Touch Keypad eee 36 Using the One Touch Keys for Dialing 0 0 0 ee 36 Using the One Touch Keys for Selecting Functions and Program MNE e ere EE E bas so cvben EEEE eE 36 List of One Touch Keys with Descriptions 00 36 Signal TOMES neoion eee ees Rees et ees Ries wv A sneaks 38 Dla AGCeSS si ssccscscacsssetsasses pecicisshencdiidassasvesds seasscasetsenes emssiass 39 Handbook 3 Setting Basic Features scsssccssssssssscsssscssssssssecees 40 Control Panel Keys and Indicators eee ee eeeeeeeeeees 40 Navigating Programming Levels ecceesceeeeeeseeeneeeeees 41 Viewing Your Current Settings eee eee eeeeeeeeeeeeeees 41 User Function Settings c ee eeeeceseeeeceeeeeeeeeeeeeeeneeees 42 User Function Settings List oe eee eseeeeeceeeeees 42 Changing Your User Function Setting
89. ion drum unit and discard it OKIFAX 5250 4 Remove the protective sheet from the new image drum 6 Install a new toner cartridge Remove the new toner unit cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge 7 With the ridged side facing up and the lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place 5 Insert the new image drum unit into your fax machine To ensure that the image drum is positioned correctly press down firmly on both of the locations on the image drum marked PUSH Handbook 129 8 Once the toner cartridge is in place push the lever all the 10 Close the copy stacker and push down until you hear the way toward the back of the fax machine to secure it and copy stacker click into place Be sure that the cover release the toner latches on both sides 9 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 12 Follow the instructions in the Resetting the Drum Counter section which follows to reset the drum counter 130 OKIFAX 5250 Resetting the Drum Counter Important Reset the drum counter only when you have e finished installing a new image drum
90. ion The settings are RX T R or OFF Press the No gt key until the setting you want appears in the display RX limits reception only T R limits both transmission and reception OFF no limits on transmission or reception Press the Yes lt Q key to confirm the new setting Press the Select Function key to finish Handbook 67 Power Failures and Memory lost and to determine which transmissions you may have to resend Refer to the Reports section of this handbook for If power to your fax machine is interrupted the problems more information listed below will occur Using Voice Request You can prevent these problems by installing an o optional memory expansion board with a battery back The voice request feature allows you to have a conversation up system that protects stored information for at least with a person at a remote fax machine after a fax one hour communication is finished Either the person sending or e Any messages your fax machine has scanned into its receiving the fax can initiate a voice request memory but not yet transmitted will be lost This includes If you are sending a fax you can answer a voice request only messages stored for bulletin polling after all pages have been transmitted If you are receiving a e Any messages your fax machine has received into its fax you can answer a voice request after reception of each memory but not yet printed will be lost page e If you have loaded document
91. ion Report after each multiple location transmission The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF 03 ERR REPORT MCF This function automatically prints a Message Confirmation Report every time an error occurs during a transmission or polling transmission operation The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF Handbook 149 04 IMAGE IN MCF When a message confirmation of a memory transmission is printed this function adds a portion of the first page of the document that was sent This feature makes it easier to identify a fax but it may present security problems if you are sending sensitive documents Available settings are ON default and OFF 05 SENDER ID This function controls the printing of your fax machine s Sender ID on the faxes you send Refer to the Programming Required Information Fax Identification section of this handbook for details When turned on the Sender ID will be printed on each page slightly outside the image area of your document The default setting is ON In order to meet FCC requirements you must have thisvfeature set to ON and have a valid Sender ID programmed in your fax machine OKIFAX 5250 06 MONITOR VOLU
92. k 157 158 Service Function Settings In many cases service function settings greatly change the way your fax machine operates To change any of these settings contact your Authorized OKIFAX Dealer Service Function Settings List 1 LONG DOC SCAN Normally fax machine does not scan documents longer than 14 inches 360 mm When this function is on your fax machine can scan and transmit documents of any length for up to one hour 2 MDY DMY This function specifies how fax machine displays and prints the date month day year or day month year OKIFAX 5250 3 TIME DATE PRINT This function specifies how the time and date are printed on the fax messages you transmit Available settings are do not print date and time print date and time at the top of the first page only and print date and time at the top of every page TSI PRINT When this function is on the phone number of the sending fax machine prints at the top of each page of the message NO TONER MEM RX When this function is on your fax machine automatically receives messages in memory when it is low on toner Glossary This glossary contains terms and words you may encounter when discussing or reading about fax machines and fax communications Please use these definitions for reference only A4 B4 A3 Standard stationery sizes defined by the International Standards Organization an agency of the United Nations A4 211 x 297 mm B4 257 x 432 mm A3
93. l numbers 1 Press the Select Function key 2 Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING 3 Press the Auto Dial key 4 Using the numeric keypad enter a 2 digit number for the Auto Dial number you want to program Up to 64 Auto Dials numbers can be programmed 5 The display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and location 6 After the display clears enter the fax number Refer to the instructions below e To enter numbers use the numeric keypad press once e To enter spaces press the 14 Space One Touch key e To enter hyphens press the Hyphen key e To enter pauses i e to wait for long distance or outside lines press the 15 Pause One Touch key e To add a switch from pulse to tone dialing for part of the call press the Tone key e To move the cursor to make corrections press the Yes lt q and No gt keys 7 Press the Start key to register the number 8 Enter the Location ID This is a descriptive title up to 16 characters long Refer to the instructions below e To enter numbers use the numeric keypad press once e To enter spaces press the 14 Space One Touch key e To enter hyphens press the Hyphen key e To enter alphabet characters locate the character you want on the numeric keypad Press that key repeatedly until the character appears in the display e To enter a unique character press the
94. l tone OKIFAX 5250 If you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key Refer to the Programming Your Speed Dial Directory One Touch Faxing section of this handbook Lastly either your fax machine or the remote fax machine may need servicing Try sending a fax to another location to check your machine You sent a fax but the image the remote fax machine received was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your resolution and contrast settings Refer to the Basic Faxing Operations Preparing Documents for Faxing Loading Documents section of this handbook Copy the document on your fax machine to preview how it will transmit The problem may be caused by telephone line interference Try sending the document again later You sent a fax but it was received completely blank e Make sure that you have loaded your document face down You keep getting reports you do not want e Message Confirmation Reports can be set to print automatically after each single or multiple location transmission Error Reports can be set to print after each failed transmission or reception Check your user function settings and turn off the reports you do not want Refer to the Reports section of this
95. lay group number for the group you want to fax to b Ifyou have already used this feature the display shows REMOTE LIST NO XX where XX is the last list number you entered If the list number is correct go to step 5 If you want to fax to a different list press the No gt key Then use the numeric keypad to enter the number of the list you want to use 5 Press the Yes lt Q key The display shows SELECT LOCATION 88 OKIFAX 5250 6 Select the location of the relay key station Refer to the instructions below To select a One Touch key press the One Touch key To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad To select a number dialed on the numeric keypad dial as you would on a normal telephone 7 Press the Start key Your fax machine begins to connect to the relay key station and transmit the fax to be relayed to the selected group Advanced Operations Sending a Fax at a Later Date and Time You can program your fax machine up to three days in advance to send documents at a specified date and time You can send one delayed fax at a time either from the document feeder or from memory Refer to the information below to decide which method you want to use Features and Limitations Sending a Delayed Fax from the Document Feeder You can send the fax to one location You may have one delayed fax loaded into your fax machine The fax mac
96. letter or A4 paper Your fax machine is set at the factory to use letter size e paper To use a different paper size change the setting of User Function 13 1 ST PAPER SIZE to match your new paper size Refer to the Setting Basic Features User Function Settings section of this handbook 18 OKIFAX 5250 3 If necessary lift and adjust for the length of your paper 5 Remove the paper from its wrapper up to 250 sheets Note the print side notice printed on the label Fan the paper 6 Load the paper into the paper tray print side DOWN 4 If you are using legal size paper pull out the extension at ife backoff the paper ray Be sure the paper is under the tabs on the sides of the e tray Do not fill past the Paper Full mark If necessary readjust the guides for a snug but not tight fit Handbook 19 20 7 Replace the paper tray Push it forward until it locks OKIFAX 5250 Connecting the Telephone Line Insert one end of the telephone cord into the LINE jack in the back of the machine and the other end into your wall telephone jack Now you can connect either an external telephone or the external handset option for your fax machine Refer to the Connecting an External Telephone or Answer Machine section of this handbook Connecting an External Telephone or e Insert one end of the telephone cord into the TEL 1 or TEL Answ erin g Ma chin e 2 jack on the back of the fax machine a
97. ling On hook dialing Dialing numbers by using the keypad on the fax unit without lifting a handset On your fax machine one can do this either silently or by using the monitor See also Monitor OKIFAX 5250 Original document size The largest or smallest document that can be fed safely through a fax machine Paper sizes All are width x length Letter sized 8 5 x 11 0 216 mm x 279 mm Legal sized 8 5 x 14 0 216 mm x 356 mm A5 5 8 x 8 3 147 mm x 211 mm A4 8 3 x 11 7 211 mm x 297 mm A3 11 7 x 16 5 297 mm x 419 B5 7 2 x 10 1 183 mm x 257 mm B4 10 1 x 17 0 257 mm x 432 mm B3 14 3 x 20 3 363 mm x 516 mm Passcode A four digit code number On your fax machine the protection passcode lets the user limit access to fax operations in general as well as certain settings and even documents readied for polling in the latter case only calling machines whose users enter the proper passcode will be able to poll the document PBX or PABX Private branch exchange privately owned telephone equipment serving a particular building business or area Many PBX systems use digital transmission lines which unlike more common PSTN lines are not compatible with fax machine use The user should not connect a fax unit to a PBX without first checking with the system manufacturer or service representative PC Interface Also known as the Multifunction Printer Option MFP Allows you to connect a fax m
98. lly You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers 5 Auto Rec key Use this key to switch your fax machine s answering mode The answering mode controls how your fax machine answers incoming calls and receives faxes The display will always indicate your current selection Refer to the Answering Mode Setting the Answering Mode section of this handbook for more information about the answering modes available 6 Select Function key Use this key to activate your fax machine s advanced transmission and reception functions to obtain reports and to start programming functions To select a function press the Select Function key then press the One Touch key labeled with the function you want to use While programming or selecting other functions pressing the Select Function key a second time takes you directly back to your fax machine s standby mode Auto Dial key Auto Dial numbers are abbreviated numbers for rapid dialing Rather than dialing the entire telephone number you can enter a 2 digit Auto Dial number instead You can also use the Location IDs names associated with Auto Dial numbers to search for these locations by name using the Search key Redial key Press this key to manually redial the last number dialed Hook V Request key Press this key to open a telephone line for manual dialing You can hear the dialing through your fax machine s speaker If you hav
99. machine begins sending the fax Handbook 97 98 Receiving Confidential Faxes If you need to receive a fax that should not be seen by anyone else have the person send the message from another Oki fax capable unit as a confidential fax In order to do this you must first set up a confidential mailbox Refer to the Creating a Personal Confidential Mailbox section of this handbook Then give your mailbox number to the person sending the message An incoming confidential fax is stored in memory until you enter the password It will not print until the password is provided Printing Confidential Messages Each time your fax machine receives a confidential message it automatically prints a confidential reception report that tells you which mailbox number received the message To print a received confidential fax 1 Press the Select Function key OKIFAX 5250 2 Press the 10 Message Print from Memory One Touch key The display shows PRINT MEMORY MSG 3 Press the No gt key The display shows PRINT PERSONAL BOX 4 Press the Yes lt Q key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mail box you want to print from The display shows PRG PASSWORD If no message is stored in that mail box the display e shows NO DATA IN MEMORY 6 Using the numeric keypad enter the 4 digit password for the mail box you want to print from 7 Press the Yes lt Q key
100. me transmission mode number of pages sent and the result The RCR is available only when your fax machine transmits to another fax machine of the same make and model See also TCR Receiver ID See Station ID Handbook 165 166 Redialing The dialing again either manually or automatically controlled of the most recently dialed fax or phone number Automatic redialing follows an unsuccessful dialing attempt Relay broadcasting Lets your fax machine store a document in internal memory transmit the document to the memory of a remote fax machine and then instruct that unit to relay i e re transmit the document to each fax in a call group in the hub unit This feature speeds extremely high volume fax communication and allows a single command to initiate document transmission to hundreds of pre programmed fax locations also saves phone charges for the originating machine Your machine can either serve as a hub unit or initiate a relay broadcast Remote fax machine The machine on the other end of a fax communication REN See Ringer equivalence number Resolution The resolution of documents transmitted or copied by fax machines is measured by the number of horizontal H and vertical V lines per inch lpi the unit can print OKIFAX 5250 Your fax machine offers these resolution levels Normal 203H x 98V Ipi Fine 203H x 196V lpi Superfine 203H x 392V Ipi Your fax machine also offers grayscale
101. mine which settings you may need to change then refer to Changing Your Dial Parameter Settings part of this section to make the change Dial Parameter Settings List 1 REDIAL TRIES This function controls how many times your fax machine automatically redials a number that is busy or does not answer Available settings are from 0 to 10 tries Default 3 tries 2 REDIAL INTERVAL This function controls how long your fax machine waits between each automatic redial attempt Available settings are from 1 to 6 minutes Default 3 minutes DIAL TONE DETECT This function allows your fax machine to wait for and detect a dial tone before proceeding with dialing Available settings are ON and OFF Default OFF BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax Available settings are ON and OFF Default ON MF TONE DP PULSE This function sets the dialing method Use the MF setting for Touch Tone dialing or the DP setting for pulse dialing Default MF TONE PBX LINE Turn this function on if your fax machine is connected to a PBX Private Branch Exchange a phone system used to route internal calls Once this function has been turned on and the access digit function has been programmed using the Dial Prefix parameter below your fax machine Handbook 49 50 recognizes the access digit you use in your PBX to get an outside line Refer to Dial Parameter 8 Dial Prefix
102. mple serial number is 401A0154693 Handbook 141 142 Security Confidential Faxes Fax machines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use the confidential fax feature The receiving machine will store the message in a personal confidential mailbox in the machine s memory and will not print it until a password is entered This is an exclusive Okidata feature you cannot use it with another manufacturer s fax machines To send a confidential fax you must know in advance e the mailbox the message should be sent to Ask the person who will receive the fax to tell you their mailbox number For more information on working with Confidential Faxes refer to the Advanced Operations Confidential Faxes section of this handbook OKIFAX 5250 Rejecting Unsolicited Junk Fax Messages Closed Network Option The closed network option lets you set your fax machine to only transmit faxes to or receive faxes from locations programmed into One Touch keys or Auto Dial numbers You can also set it to receive faxes only from those programmed locations This is one way of reducing the number of unsolicited faxes you receive such as advertisements To use the closed network function follow the instructions below 1 Press the Select Function key Press the 9 User Program One Touch key The display shows 1 F
103. n Connecting the Telephone Line section of this handbook If you have an external telephone connected lift the handset and check for a dial tone If you do not hear one there may be a problem with your telephone line If you do hear a dial tone your fax machine may be using the wrong dialing method pulse or tone for your area If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing you should adjust the setting for Dial Parameter MF TONE DP PULSE Refer to the Setting Basic Features Dial Parameter Settings section of this handbook Handbook 135 136 The display shows a communication error e A COMMUN ERROR message indicates any of a number of problems You may be trying to communicate with an incompatible fax machine your fax machine can only communicate with ITU T Group 3 fax machines The remote machine may not be able to perform the function that you want such as polling or confidential messages The remote machine may be out of paper or experiencing a paper jam Bad telephone line conditions can cause communication errors Try sending the fax again and check to make sure you are dialing the correct telephone number If you have to dial a prefix number to get an outside line or if you are dialing internationally you may need to enter a pause using the Pause One Touch key after the dial prefix or international dialing code to tell your machine to wait for a dia
104. n Using the Manual Paper Feeder into the document feeder Readjust the document guides for a snug fit Your fax machine will grip the documents Your fax machine s manual paper feeder allows you to make and pull the bottom page into the machine copies on a different type of paper than what you normally keep in the paper tray The paper you use in the manual feeder must be the same size as the paper in the paper tray if it isn t the paper will jam If you do want to put a different size paper in the manual feeder change the IST PAPER SIZE function setting to the size you want to use Refer to the Setting Basic Features User Function Settings section of this document When you are finished be sure to reset IST PAPER SIZE to match the paper in the tray Press the Copy key The display shows PRG NO OF To make copies using the manual paper feeder follow the COPIES 1SETS If you want to make just one copy you instructions below are finished Your fax machine will pause briefly then 1 Load your documents face down in the document feeder begin copying To make multiple copies enter the number of copies you want to make on the numeric keypad Then press the Copy key again Your fax machine begins making copies To stop the copying process press the Stop key Handbook 79 2 Press in on the lower half of your fax machine s front 4 Adjust the paper guides on the feeder panel indents just above the paper tray
105. nd the other end into the jack in your external device e To connect both an answering machine and a telephone Any external telephone or ANSWETNE machine first connect your answering machine to your fax machine o connected to the fax machine must be FCC and CSA then plug your external telephone s cord into the telephone approved jack on your answering machine You must have the TAD mode feature turned on for an answering machine to work with your fax machine Refer to the Answering Mode Setting the Answering Mode section of this handbook Wall jack e Handbook 21 22 Connecting The External Handset Option 2 Position the handset cradle on the left side of the fax If you purchased the external handset option with your fax machine machine follow these instructions to install it 1 Using the supplied screw connect the handset cradle to its base 3 Plug one end of the handset cord into the handset and the other end into the jack on the front of the cradle Place the handset in the cradle OKIFAX 5250 4 Insert the supplied telephone cord into the jack located on 6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the cradle the back of the fax machine 5 Feed the telephone cord from the back of the cradle through the cable run 1 located on the back of the fax machine The two TEL jacks are provided to allow you to connect e both an exte
106. ndbook for instructions on changing this setting Available settings are ON and OFF Default OFF OKIFAX 5250 7 AUTO START When this function is turned on your fax machine automatically dials as soon as you press a One Touch key or enter an Auto Dial code you do not have to press Start Available settings are ON and OFF Default ON DIAL PREFIX If your fax machine is connected to a PBX use this function to specify the access digit used to obtain an outside line from your PBX You can enter a number with up to four digits When this parameter is programmed the fax machine recognizes the access digit when you enter a number and automatically pauses for an outside line before dialing the rest of the number Refer to the Setting Basic Features Connecting to a PBX section of this handbook for instructions on changing this setting Available settings are ON and OFF Default OFF Changing Your Dial Parameter Settings 1 Press the Select Function key 2 Press the 9 User Program One Touch key 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 4 Press the Yes lt Q key until the display shows the dial parameter you want to change 5 Repeatedly press the No gt key until the setting you want appears in the display 6 Press the Yes lt Q key to confirm your selection The name of the next dial parameter setting appears in the display 7 Press the Select Function key to finish Handboo
107. ne number of the sending fax machine on each page of every fax they send You are required by law to program this information into your fax machine 1 Press the Select Function key 2 Press the 9 User Program One Touch key located on the One Touch keypad 3 On the numeric keypad press 3 The display shows 3 CLOCK ADJUSTMENT 4 Press the Yes lt q key The display shows the currently set date and time 5 Using the numeric keypad enter the new date month day year and time in 24 hour format Examples 8 00 AM is 08 00 8 00 PM is 20 00 6 Press the Yes lt Q key to confirm your entry 7 Press the Select Function key to finish Fax Identification Fax machines must accurately identify the date time sender and the telephone number of the sending fax machine on each page of every fax they send You are required by law to program this information into your fax machine Sender ID This is a descriptive title that identifies the sender usually the location of your fax machine or the name of your company or office and the fax machine s number It is printed at the top of every fax you send You can enter up to 32 characters The first 16 characters of your Sender ID will also be used as your Personal ID This Personal ID appears on the displays or reports of other OKI fax machines you communicate with Handbook 25 TSY CSI This is the telephone number of your fax machine it appears on the displays of other non OKI f
108. next unprogrammed Auto Dial number shown in brackets xx 4 Press Yes lt Q to program the location to the number shown or press Search to cycle through the available unprogrammed keys numbers then press Yes lt Q to program to the number you want Press No gt to stop the process 5 The display reads NO 5551212 the fax number you entered ID Press Start then enter the location ID This is a descriptive title up to 15 characters long Refer to the instructions below e To enter numbers use the numeric keypad press once e To enter spaces use the Space One Touch key e To enter hyphens use the Hyphen key e To enter alphabetical characters locate the character you want on the numeric keypad e Press that key repeatedly until the character appears on the display e To enter a unique character press the 0 Unique key repeatedly until the character you want appears The following characters are available amp J 3 7 Biot E g e To enter two successive letters numbers on the same key press the No gt key to move to the next character Move the cursor to make corrections press the Yes lt q and No gt keys Press Start The display shows NO lt LOCATION gt Press Start The display shows PROGRAMMING then DIALING and the fax machine dials the number and sends the fax Receiving Faxes Receiving Faxes Manually If your fax machine is set to the manual receive TEL mode it
109. nsmission When no document is loaded use this key to call another fax machine and request it to send the documents loaded into it polling reception Refer to the Advanced Operations Polling section of this handbook 6 Report Print key Use this key to print reports or phone lists manually Refer to the Reports section of this handbook for details 8 Location Program key Use this key to program One Touch keys Auto Dial numbers and groups Refer to the Programming Your Speed Dial Directory section of this handbook 9 User Program key Use this key to program identification information to set the clock and to change function and dial parameter settings 74 OKIFAX 5250 10 Message Print From Memory key Your fax machine is set to receive messages into memory and not print them when it runs low on toner Using this key you can force messages to print although print quality may be poor because toner is low This key is also used to print confidential fax messages received into mailboxes in your fax machine s memory Refer the Advanced Operations Confidential Faxes Security Feature section of this handbook When no messages are in memory use this key to print a cleaning page to clear accumulated toner from the image drum Refer to the Problem Solving Printing a Cleaning Page section of this handbook Chain Dialing Each fax number you enter or program into your fax machine can be up to 32 digit
110. nting cleaning page 122 Private Branch Exchange See PBX Problem checklist 134 140 Problem solving 118 141 Programming 41 date and time 25 fax ID 26 groups 84 85 one touch keys 70 72 shortcuts 64 65 Pulse Tone selection 49 OKIFAX 5250 R Real time dialing 63 Receiving faxes 65 67 in memory 66 manually 65 Reception no paper 66 Redial interval 49 key 33 tries 49 Redialing 63 Relay broadcast initiating 87 88 report 87 faxing 86 88 initiate TX key 37 initiating station 86 key station 87 Remote diagnosis setting 48 receive 56 setting 47 Report print key 37 Reports 106 117 activity 106 107 broadcast confirmation 107 108 broadcast entry 108 codes 116 117 confidential reception 109 configuration 109 110 message confirmation 111 112 phone directory 113 power outage 114 printing 115 116 Resetting drum counter 131 Result codes 117 Results confirmation 63 Ring response 54 setting 44 setting 54 S Safety 144 146 Safety information 11 Search 84 key 32 dialing 63 Second paper size 57 Second paper tray 10 Security 142 143 Select function key 32 Sender ID 25 43 Sending a fax single location 61 65 Serial number 30 141 Service and support 147 148 Service function settings 51 158 changing 51 Signal tones 38 Single location faxes 61 65 Space key 35 Speed dial keypad 36 38 Stacker document 13 29 Standard p
111. o send a photographic image accurately but the receiving machine does not need it to print the image Group 3 Refers to fax machines that use digital encoding These units transmit one page in less than one minute and produce resolution of 203 x 98 203 x 196 or 203 x 392 Ipi Group Dial Sending one fax to multiple locations Document is scanned once then transmitted to multiple locations using a combined list group of programmed numbers Different OKIFAX 5250 from relay broadcasting where one fax is sent to a remote machine The remote machine then relays the fax to a group of fax numbers Halftone See Grayscale Handshaking A data interchange between telecommunications and or computer equipment that introduces two systems to each other For example faxes use a handshaking protocol to identify the ITU T group of each unit and to begin fax communication Hub See Relay broadcasting Hz or Hertz A measure of frequency equal to one cycle per second Used in the specifications for a fax machine it identifies the AC power the unit requires ITU T International Telecommunications Union Telecommunications Sector Formerly known as CCITT for Consultative Committee for International Telegraph and Telephone A telecommunications forum for member countries of the United Nations its Study Group XIV established the primary groups for fax equipment covering communication protocol and transmission ITU T Test Doc
112. oaceeseesss 144 Installation Hint s r ss ath osueys douse merpek opress 144 Operation and Maintenance 0 0 ee eee eeeeeeseeeeeeneeneeenes 145 Handling the Consumables 0 0 0 0 eee eceeeeeeeeeeeeeeseeeeeeaee 145 Toner Cartridges nan ne p eea ae a meee Nie 145 Image Drum Cartridge 0 0 cseceeceeceeeeeeeeeeeees 146 Emergency First Aid 0 0 eee eceseeeseseeeseceeeneceesaeeaeeaes 146 Service and Support ccssccsssscsssscsssscsssssssseccsseees 147 Your Dealeri ssec reire enata Eis a e Ea aE SR 147 Okidata on the Internet eee ee eeeeeeeeeeeeeeeeneesaeeaes 147 Contacting Okidata Customer Support 0 0 0 eee 147 Purchasing Supplies and Options 0 eee eeeeeeeseeeeeeeee 148 SUPPHLES se sssdssssesssc E Gisbiseemesasvie ss 148 OPON S ce 28 giehn ieee ac Abate EE EEE E Sete Ale 148 User Function Settings ccccsccssscssssscsssscsssscceees 149 User Function Settings List cece ec eeeeeeeeeeeeeeeeeeeaee 149 Changing Your User Function Settings 0 eee 154 Dial Parameter Settings cscssscssssscsssscsssscseees 155 Dial Parameter Settings 200 0 ee eeceseeeeeeeeeeeeneesaeenes 155 Dial Parameter Settings List eee eeeeeeeeeeeeeeees 155 Changing Your Dial Parameter Settings 00 00 157 Service Function Settings ccscccssscsssscsssscesssees 158 Service Function Settings List eee eeeeeeeseeereeneeeaee 158 GIOSSALY isississcccoscssoscssontesssnessesesseceoniosedosactuesssescses ess
113. oblem 18 19 20 Stop key This key cancels the operation currently in progress and turns off the Alarm Indicator After loading paper installing a new toner cartridge or correcting an alarm condition press this key to turn off the Alarm Indicator While you are programming pressing the Stop key takes you back step by step through the programming functions you have already selected Start key Press this key to initiate the operation indicated on the display or to confirm information you have entered into the display Plus key In addition to its function as a programmable One Touch key this key is used for chain dialing which allows you to dial a number using any combination of One Touch keys Auto Dial numbers and the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial number press the Plus key One Touch key 13 at the end of the first part of the number to indicate that this is a chain dial number Refer to the Programming Your Speed Dial Directory Chain Dialing section of this document for details gt 21 Space key Use One Touch key 14 on the One Touch Keypad to enter spaces while programming Unlike the Pause and Hyphen keys spaces are used for easier reading only and have no effect on dialing 22 Pause key Use One Touch key 15 on the One Touch keypad to enter automatic 3 second pauses in dialing when programming telephone numbers Pauses in telephone numbers are
114. ocks 118 OKIFAX 5250 Clearing a Paper Jam If the Alarm indicator lights and your fax machine displays PAPER JAM or NO PAPER when the paper tray still contains paper there may be one or more sheets of paper jammed in the machine If you are out of paper refer to the Installation Loading Paper section of this handbook To clear a paper jam follow the instructions below If you experience paper jams often the type of paper you are using may be the problem For best results select paper developed specifically for photocopying or laser printing Be sure to fan the paper before loading it into your paper tray Make sure User Function 13 1 ST PAPER SIZE is set for the size paper you are using Refer to the Setting Basic Features User Function Settings section of this handbook 1 Lift the document table and swing it out of the way 2 Push the buttons on the side of the copy stacker until you hear a click Lift the copy stacker up Handbook 119 3 Lift the image drum cartridge out and set it aside 5 Pull out the paper tray If any paper in the tray is damaged remove and replace it Warning Never expose the image drum unit to light for more than five 5 minutes Never expose the image drum unit to direct sunlight Never touch the surface of the green drum inside the image drum unit e 4 Pull out any paper you see jammed inside the machine 120 OKIFAX 5250 7 Make sure
115. oice message this enables the fax machine to receive a fax from the caller Refer to the Answering Mode Using Your Fax with an Answering Machine TAD section of this handbook Available settings are OFF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW The fax unit is set to scan documents in and transmit them from memory This function controls how manual feed transmissions are performed Available settings are FEEDER the default setting and MEMORY To perform a manual feed transmission with FEEDER selected 1 Load document 2 Press Select Function 3 Press BROADCASTS FEEDER TX The display shows FEEDER TX YES LOC NO gt 4 Enter the location then press START If you do a lot of broadcast transmissions change this setting to MEMORY To perform a broadcast transmission with MEMORY selected 1 Load document 2 Press Select Function 3 Press BROADCASTS FEEDER TX The display shows BROADCAST MEMORY TX YES LOC NO gt 4 Enter the list of locations then press START 19 NOT USED Handbook 47 48 20 ECM FUNCTION The Error Correction Mode ECM function may help your fax machine improve communication in areas where telephone line conditions are marginal Refer to the Problem Solving section of this handbook for other suggestions if you have communication problems Available settings are ON default and OFF 21 REMOTE DIAGNOSIS The remote diagnostics fea
116. olling 99 Start key 35 Stop key 35 Stopping a transmission 64 T Telephone fax auto switch mode 53 Telephone fax timer program 44 Time entering 25 Time Date print setting 51 Handbook 175 Tone key 34 Tone Pulse selection 49 Toner cartridge 30 handling 17 126 145 installation 15 17 order number 148 replacement 123 126 Tones signal 38 Transmissions stopping 64 Transmit mode default 43 preparation 103 resolution key 34 TSI print setting 51 Type of original key 34 176 OKIFAX 5250 U Unique key 34 Unpacking 12 13 Unsolicited faxes 67 69 User function settings 42 149 154 changing 48 language changing 52 setting 46 program key 37 Vv Voice request 68 answering 69 initiating 69 key 33 tone 38 Y Year 2000 9 Yes key 34
117. om a fax machine into an analog signal for transmission over ordinary analog telephone lines A modem is included in a fax machine and allows it to be connected directly to a PSTN telephone line Monitor A speaker in your fax machine that allows you to hear the dialing process This is not a speakerphone because it has no microphone for speaking to the person being called for regular two way voice communication one must use the handset See also On hook dialing MSE SMSE Proprietary data compression methods which allow your fax machine to transmit more quickly when communicating with another fax machine See also MH Handbook 163 164 Multifunction Printer MFP Device that takes on two or more functions generally associated with individual peripherals and combines these into one product or in a linked series of modules A multifunction printer might combine a fax machine with a copier with a computer printer Multifunction Printer Option Also known as the PC Interface Option Connects a fax machine to a computer allowing the user to work with both machines Examples of use saving incoming faxes to the computer s hard drive using the fax machine as a backup printer Normal resolution Shown as norm 203H x 98V Ipi The default resolution mode for your fax machine One touch dialing Allows the fax user to store frequently used fax numbers for dialing with the touch of one key See also Autodialing and Speed dia
118. ond to the number of characters transmitted per second Broadcasting Sending one document to many different locations at the same time Byte A group of digital elements usually sent as eight bits to the byte Call reserve Also called call request An ITU T standard fax feature which allows a user to request voice communication prior to during or after transmission Call waiting service An optional telephone company service that identifies when another party is calling while one is already on the phone Call waiting signals often cause interruption of fax transmission or reception CCITT See ITU T CCD CIS Charged coupled device The scanning mechanism used in some fax machines The CCD reads fluorescent light bouncing off a document OKIFAX 5250 Compatibility The term compatible describes the ability of separate things to function together Your fax machine features ITU T Group 3 compatibility the modern standard for worldwide communication Confidential transmission See Secure Mail Confirmation report See RCR and TCR Continuous polling See Polling Copy mode Lets one use a fax machine as a convenience copier Cover page automatic A small user created message can be the first page of every transmission Database polling See Polling Data compression Used in digital fax machines to speed transmission See also Digital fax MH and MSE SMSE Delayed command Transmission or polling o
119. ortuguese depending on the type of unit you bought These languages appear on the display and in reports Follow the instructions below to switch languages 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO ENTER 01 23 4 Use the numeric keypad to enter 15 The display shows USER LANGUAGE OKIFAX 5250 5 Press the No gt key to switch to the other installed language 6 To accept the language change press the Yes lt q key 7 Press the Select Function key to finish Answering Mode Setting the Answering Mode The answering mode determines how your fax machine handles incoming fax and voice calls The standby display shows the current answering mode Changing the Answering Mode 1 Press the Auto Rec key A description of your current selection displays 2 Press the Auto Rec key again Your fax machine switches to the next setting 3 Continue pressing the Auto Rec key until the selection you want appears on the display After a short pause your fax machine returns to standby mode displaying the new setting Answering Mode Options The answering mode you choose depends on how you use your fax machine and what telephone equipment is connected to it Read through the mode descriptions below then follow the instructions to change to the mode that best fits your needs Auto Receive Mode FAX
120. oute internal calls If you have to dial a prefix access digit to get an outside line then your line is connected to a PBX If you are connecting your fax machine to a PBX follow the instructions below It can then detect the access digit at the beginning of phone numbers you dial or program and automatically waits for a dial tone before dialing the rest of the number Handbook 57 Some PBX installations may require additional adjustments to your fax machine If you continue to have difficulty with fax communication after following these steps contact your Authorized OKIFAX Dealer e 1 Press the Select Function key 2 Press the 9 User Program One Touch key 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 4 Press the Yes lt d key until the display shows PBX LINE OFF 5 Press the No gt key The display changes to PBX LINE ON 6 Press the Yes lt Q key until the display shows DIAL PREFIX OFF 7 Press the No gt key The display changes to DIAL PREFIX ENTER 4DIGITS 8 Using the numeric keypad enter the number you normally dial from your PBX to obtain an outside line An example of this is dialing 9 before the number such as 9 555 1212 OKIFAX 5250 9 Press the 14 Space One Touch key repeatedly until the display changes 10 Press the Yes lt q key 11 Press the Select Function key to finish Keep in mind that all of the outside telephone numbers you program into your fax machine hav
121. ox number Press the Yes lt key if the number is correct The display shows PERSONAL BOX CLOSE Press the No gt key until POLL appears in the brackets If CONF or POLL appears then the box number is e already in use as a confidential or bulletin poll mailbox 8 9 Press the Yes lt Q key to continue Using the numeric keypad enter the 4 digit password you want to use with your mailbox 10 Press the Yes lt Q key to confirm your entry 11 The fax machine then asks you to enter another mailbox number To continue programming mailboxes go back to step 5 When you are finished press the Select Function key OKIFAX 5250 Loading a Document for Polling 1 2 3 Load the document into the stacker Press the Select Function key Press the 5 Polling One Touch key The display shows BULLETIN POLL Press the Yes lt Q key The display shows PERSONAL BOX NO Enter the number of the personal box where you want to store the document The display asks you to confirm the box number If it is correct press the Yes lt Q key The fax machine scans the document When scanning is complete the display shows WAITING TO BE POLLED Transmit Preparation What is it Transmit Preparation is a feature of the fax machine Transmit preparation interrupts a fax transmission from memory to allow a document to be sent from the manual feeder Once the manual transmission is complete the memory tran
122. paper is loaded Canceling Messages Stored in Memory It is possible to erase messages received in memory without printing them 1 After you have followed the instructions to print out messages stored in memory the display shows MSG IN MEMORY PRINTING 2 To erase the message instead of printing it press the Stop key The display shows CANCEL 3 Press the Yes lt Q key to erase the message from your fax machine s memory If there are more messages in memory the display shows MSG IN MEMORY PRINTING Follow the steps above for each message you want to erase WARNING You cannot identify which message you are erasing Rejecting Unsolicited Junk Fax Messages Closed Network Option The closed network option lets you set your fax machine to only transmit faxes to or receive faxes from locations programmed into One Touch keys or Auto Dial numbers You can also set it to receive faxes only from those programmed locations This is one way of reducing the number of unsolicited faxes such as advertisements you receive To use the closed network function follow the instructions below 1 Press the Select Function key N w A Wn 6 7 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press the Yes lt Q key The display shows FUNCTION NO Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK nnn Where nnn is the current setting of this funct
123. peration set by the user to occur later automatically at a predetermined time Great for reducing costs by making fax calls during times such as late at night or on weekends when telephone costs are lowest Digital Using the binary system i e either 0 or 1 to describe everything so that 0 means off and 1 means on Digital fax machines convert the graphic image of your document into a series of zeros and ones by using the binary system of transmission to encode black and white occurrences This increases transmission speed by passing over white spaces See also White line skip Dual Access Allows you to load and prepare to transmit send a document while your fax machine is receiving or sending another fax from memory Effective printing width The widest image that can be printed on a fax Effective scan width The maximum width the scanner in a fax can scan during transmission Fax or fax A form of communication involving the scanning and decoding of a document into electrical signals and transmitting of the document over telephone lines to another device which then reconstructs the signals to produce an exact duplicate of the document Also a machine that performs such communication Fallback Group 3 fax machines operate at the highest transmission speed possible on a given telephone line Your fax machine features automatic fallback if line quality drops during transmission the fax machine will reduce speed to
124. pient How to Print This report automatically prints if power is interrupted How to Interpret Refer to What information does it provide for this report Printing Reports Activity Report Refer to the Using 6 Report Print One Touch Key section below Broadcast Confirmation Report MCF Refer to the Using 6 Report Print One Touch Key section below Broadcast Entry Report Each time you program a multiple location transmission broadcast your fax machine gives you the option of printing the Broadcast Entry Report to confirm your entries Refer to the Sending a Fax to Multiple Locations Broadcasting section of this handbook Confidential Reception Report This report prints automatically each time your fax machine receives a confidential message into a mailbox Configuration Report Refer to the Using 6 Report Print One Touch Key section below Message Confirmation Report You can set your fax machine to print a message confirmation report after every transmission automatic or you can print a report only when you want to on demand manual Automatic Set User Functions 01 and 02 to on Refer to the Reports Message Confirmation Report How to Print section of this handbook On Demand Manual After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on the display To print the report press the Copy key a second tim
125. r more e Be careful when removing the toner cartridge Do not let it than five 5 minutes touch your clothing or porous materials The toner powder causes permanent stains Never expose the image drum unit to direct sunlight e Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Never touch the surface of the green drum inside the image drum unit Be careful not to scratch the green surface when you put the drum down on a table or other surface 126 OKIFAX 5250 For Your Safety Handling the Image Drum e Leave unused image drum units in their packages until needed e When replacing an image drum unit re use the packaging to dispose of the old image drum unit Do not expose these components to light for more than five minutes e Never expose the green drum inside the image drum unit to direct sunlight e Always hold the image drum unit by the ends never by the middle e Never touch the surface of the green drum inside the image drum unit e Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult The CHANGE DRUM SOON Message The CHANGE DRUM SOON message is a warning that the image drum cartridge in your fax machine may be approaching the end of its usable life which is approximately 20 000 pa
126. r there was no answer CANCL A message was erased after being held in memory for 10 days COMP A multiple location transmission was completed COVER The cover was opened during the communication NO The transmission or reception failed OK The communication was completed successfully PUNIT This error code indicates a problem with the printing unit Contact service Refer to the Service and Support section of this handbook R_JAM A paper jam occurred in your fax machine while it was receiving a fax and it was unable to receive the entire message in memory S_JAM A document jam occurred STOP The Stop key was pressed ending the communication session Service Codes For Service Codes refer to your Authorized OKIFAX Dealer Your dealer will work with you to interpret the service codes if any that appear on this report Handbook 117 Problem Solving Clearing a Document Jam 2 Pull out the jammed document When a document jams while being faxed or scanned your fax machine beeps the red Alarm indicator lights and DOCUMENT JAM appears in the display If the jammed document looks as if it is positioned straight in your feeder press the Stop key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control panel Pull it up until it releases Swing the control panel up and out of the way 3 Push the control panel back down until it l
127. r unit is receiving a fax you can e Load another document and prepare it for transmission You can continue to load documents as long as memory is available in your unit When the fax has been received the faxes you have loaded will automatically be sent e Continue to receive faxes while earlier received messages are printing if your unit is set to receive faxes into memory What You Can Do While Making Copies While your unit is making copies you can e Continue to receive faxes while copies are printing if your unit is set to receive faxes into memory Handbook 105 106 Reports Understanding Reports Your fax machine provides a variety of useful reports These help you understand the machine s current settings programming and operations The reports are e Activity Report e Broadcast Confirmation Report MCF e Broadcast Entry Report e Confidential Reception Report e Configuration Report e Message Confirmation Report e Phone Directory e Power Outage Report OKIFAX 5250 Activity Report What is it The activity report provides a record of your fax machine s communications What information does it provide e The total amount of time spent sending faxes Calling and the total amount of time spent receiving faxes Called e The date time and duration S R TIME of each transmission or reception The name or telephone number of the fax machine you were communicating with D
128. ress No gt to delete it from the group To delete a previously added Auto Dial location e Press the Auto Dial key e Enter the 2 digit location Auto Dial number e Press No gt to delete it from the group c Search To search for a location by name keep pressing the Search key until the location you want appears e Press Yes lt Q to add it to the group e Press No gt to delete it from the group 7 After you have completed your selection by pressing Yes lt q or No P the display shows SELECT LOC Continue to add or delete locations from your group 8 When you are finished programming your group press the No gt key The display shows LOCATION PROGRAMMING 9 To program another group go back to Step 3 If you are finished press the Select Function key Sending to a Group 6 7 These instructions assume that you have the default setting for User Function 18 FEEDER engaged If you have the MEMORY setting engaged skip step 4 Load your document s Press the Select Function key Press the 2 BROADCAST lt gt FEEDER TX One Touch key The display shows FEEDER TX Press No gt Press the key then the two digit number 01 to 10 for the group Press No gt twice Press the Start key The fax unit scans the document s into memory and begins transmitting the message Handbook 85 86 Relay Faxing What is Relay Faxing Relay faxing allows one fax machine to send a document to another f
129. rials The toner powder causes permanent stains e Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Emergency First Aid If toner is swallowed Dilute by giving two glasses of water and induce vomiting by administering Syrup of Ipecac follow the manufacturer s instructions Seek medical attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious If toner is inhaled Take person to an open area for fresh air Seek medical attention If toner gets in the eyes Flush eyes with large quantities of cool water for 15 minutes keeping eyelids open with fingers Seek medical attention For more information Refer to the Material Safety Data Sheet in the Warranty Regulatory Information and Specifications booklet Handbook 17 Loading Paper 1 Pull the paper tray out of the machine Your fax machine can hold up to 250 sheets of standard weight 20 Ib paper For best results use paper specially made for laser printers or photocopiers It can use letter legal and A4 size paper Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in it down to 75 of the original length For example if you are receiving a document created originally on legal size paper your fax machine can reduce the received pages to fit on
130. rnal handset and an answering machine Handbook 23 24 Connecting Power 1 Make sure the power switch is off 2 Plug the power cord into the back of the unit OKIFAX 5250 3 Plug the other end into a grounded AC power outlet 4 Turn on your fax machine After the unit warms up the time and current answering mode appear on the display Your fax machine is now in standby mode ready to send or receive faxes Programming Required Information FCC Telephone Consumer Protection Act The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual To comply with this law you must enter the following information in your fax unit e Date and Time e Fax Identification Name and Telephone Number which identifies the source of your fax transmission Refer to the following sections for instructions on how to program this information Date and Time Fax machines must accurately identify the date time sender and the telepho
131. s bar each time you change the toner cartridge Locating the Serial Number The serial number of your fax machine is on a label on the side or back of your fax machine The label will say S N An example serial number is 401A0154693 Control Panel Keys and Indicators HABE Gao Handbook 31 32 1 Display Panel Refer to this display for instructions and information while your fax machine is performing operations or while you are entering information or changing settings Copy key After loading a document press this key to make a copy When no documents are loaded press this key once to display a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report You can also use the Copy key to program a manually entered fax number into a One Touch key or Auto Dial number Refer to the Programming Your Speed Dial Directory One Touch Faxing and Auto Dial Faxing sections of this handbook for details Hyphen key When programming One Touch keys and Auto Dial telephone numbers use this key to tell your fax machine to pause briefly before it dials the rest of the telephone number OKIFAX 5250 4 Search key The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself or in combination with the numeric keypad you can search for these numbers alphabetica
132. s long There may be situations where you need to dial a number longer than that Or you may want to program portions of a number separately For example you may frequently send to different extensions at the same company or individuals may need to enter a department code after the phone number for accounting purposes These are situations where the chain dialing feature is helpful Creating a Chain Dial Number 1 2 Program up to the first 31 digits of the number into a One Touch key or Auto Dial number Press the 8 Location Program One Touch key to make this a chain dial number Program the rest of the number into another One Touch key or Auto Dial number or you can leave the second part of the number unprogrammed and enter it manually on the numeric keypad Handbook 75 Using a Chain Dial Number 1 Select the One Touch key or Auto Dial number programmed with the first part of the chain dial number 2 The display will show PRESS OT AD SRCH KEY 3 Select the One Touch key or Auto Dial number programmed with the second part of the chain dial number If the second part of the chain dial number was not programmed enter it manually on the numeric keypad 4 Press the Start key to begin sending the fax 76 OKIFAX 5250 Auto Dial Faxing Programming Auto Dial Numbers For each Auto Dial number you can enter a fax number up to 32 digits long and a Location ID name up to 15 characters long To program Auto Dia
133. s o oo 48 Dial Parameter Settings 0 0 ceseeeeceseeeeeeeeeeeeeeeeees 49 Dial Parameter Settings List 0 eee ceseeeeceteeeeeee 49 Changing Your Dial Parameter Settings 0 0 00 50 Service Function Settings 0 0 eee eeeeeeseeseecneesseeeesaes 51 Service Function Settings List sseeseeeseeeeeeseeeereeeerereenee 51 Changing Your Service Function Settings 0 51 Changing the Language eseeeseeeseeseereseerserrrrsreresreerrrreene 52 Answering Mode sirere i oeei i e R 52 Setting the Answering Mode sssseeesseeesesesersrrerrrrereereeeee 52 Changing the Answering Mode esseeeseeeeeeeeereererrereresee 52 Answering Mode Options seseeessseesessssrserereesreereseereses 53 Auto Receive Mode FAX cccsscssssecessseeesteeeseneeees 53 Manual Receive Mode TEL ccscsesseceesseceeeeeeees 53 Telephone Fax Automatic Switch Mode T F 53 Using Your Fax with an Answering Machine TAD 53 Memory Reception Mode MEM eeeeeeeeeee 54 OKIFAX 5250 Incoming Call Parameters sseessseeeesseeeseseerreresrsesserrrsreeeee 54 Ring Response User Function 11 essseeseeeeseeeeeeeeeeeseeees 54 Incoming Ring User Function 16 54 Distinctive Ring User Function 12 sssr 55 Setting Distinctive Ring oe cess ceeeeeeeeeeeeeeeneeees 55 Remote Receive User Function 17 0 0 eee eee eeeeeeee 56 Monitor Volume User Function 06 00 00 cece eeseeeeeeeeeee 57 Buzzer Volume User F
134. s on your fax machine s You will know if the person on the other fax machine has document feeder any dialing or transmission settings will issued a voice request when you hear a warbling tone If you be lost do not respond in approximately six seconds the voice e Redial information is lost request is automatically cancelled When power is restored your fax machine prints a power outage report to inform you of the power failure Use this report to determine which received messages you may have 68 OKIFAX 5250 You need to have either the optional handset or an e external telephone attached to the fax machine in order to use the voice request function You can use the voice request function only when you are using the document feeder to send a fax directly to a single location You cannot use it with memory delayed relay or broadcast faxing Initiating a Voice Request 1 N 3 During a fax communication press the Hook V Request key When the other party answers your request your fax machine emits a repetitive warbling sound The display shows LIFT HANDSET PRESS VOICE REQUEST Lift your handset and press the Voice Request key If you press your Voice Request key to initiate a voice request in TX mode but no one is there to answer your fax machine automatically sends a call back message to the remote site This message includes a telephone number where you can be reached Answering a Voice Request Lift the
135. s the Yes lt Q key 10 Select a location Refer to the instructions below e To select a One Touch key press the One Touch key e To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad e To select a number dialed on the numeric keypad dial as you would on a normal telephone e To select a group use the numeric keypad and press the key Then enter the number of the group you want to use 11 Press the Yes lt Q key to confirm your selection The display shows SELECT LOCATION S 92 OKIFAX 5250 12 To continue selecting locations repeat Steps 11 and 12 as often as necessary 13 When you are finished selecting locations press the No p gt key when the SELECT LOCATION S message is displayed 14 If you have selected multiple locations the unit will ask you if you want to confirm your selections with a printed report before proceeding e If you do press the Yes lt Q key After the report is printed the display shows BEGIN SCANNING e If you want to make corrections press the No gt key and go back to Step 9 To remove a location select the location in the same way but press the No gt key to delete it from your transmission 15 When all of your selections are correct press the Start key The fax machine scans the documents into memory and waits until the time and date you have set before sending the fax When scanning is completed the unit
136. smission will resume Here is an example of transmit preparation Your fax machine is performing a broadcast transmission The broadcast is going to twelve different locations It has completed the transmissions to the first three locations and is just starting on the fourth You need to fax a signed approval document immediately You walk up to the fax machine load the document into the feeder select the location to send the fax to and press the Start key if necessary The fax machine will complete the broadcast transmission to the fourth location send your walk up fax and then resume the broadcast transmission with the fifth location Handbook 103 104 Working with Dual Access Your fax machine s dual access feature allows you to load and prepare to transmit send a document while your fax machine is receiving or sending another fax from memory This feature increases your productivity and reduces the time you spend waiting for operations to finish What You Can Do While Sending a Fax After your fax machine has finished scanning a document into memory and while it is transmitting from memory you can e Load another document and prepare it for transmission You can continue to load documents as long as memory is available in your fax machine When the first transmission is complete the next fax will automatically be sent e Make copies OKIFAX 5250 What You Can Do While Receiving a Fax While you
137. swering Device Fax Automatic Switch Mode Use this mode to connect an answering machine to your fax machine Like Telephone Fax mode the Telephone Answering Device mode detects whether an incoming call is a fax or voice call If it is a fax call your fax machine receives the fax If it is a voice call your fax machine Ring Response User Function 11 This function controls how long your fax machine waits before answering an incoming telephone call The available settings are 1 RING default 5 SECONDS 10 SECONDS 15 SECONDS or 20 SECONDS rings just as it does in Manual Receive mode If no one At the default 1 ring setting your fax machine answers answers the call your answering machine activates e calls immediately and you will not hear any ring If you allowing the calling party to leave a message If you set need to hear the ring change to one of the other the Remote Receive User Function Number 17 Refer to settings the User Function section of this handbook the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed This number activates fax reception Add something like this to your answering machine message To send a fax now press XX the programmed number Incoming Ring User Function 16 This function controls the telephone ringing sound your fax machine makes when a call comes in When set to off it does
138. t stne ae selva elie ESES 106 What 18 Tt eenia ae Rivas Gee ieee colina eet 106 What information does it provide s es 106 TOW 16 PEIN es sods ess EE EEE ce gihss eeees ness 107 How to Interpret sisie ee eee ceee ce ceseeseceseesecneenseeeeeeeees 107 Broadcast Confirmation Report MCF 0 ceeeeeeeeeseeeee 107 Whatis tt gsi aint is oe tela ahaa 107 What information does it provide eee eee 107 How to Print s es naaa EEE a ble EVAT 108 How tor Interprets aers arenes eseme eet we 108 Broadcast Entry Report 0 0 eee eeeeseeeeceseeeeeeeeeeeeeeeeees 108 What ls LE AE seid ose slees E stern ccsmoectese tines 108 What information does it provide s es 108 Howto PEIN cesit anin E EE eaten 108 How to Interpret sssssssseeessseesseiesrsessesresrrrrsreersreeresrnresesee 108 Confidential Reception Report ssesseeeeesessreererssrereersrerens 109 What 1810 secdciieeiy dine need 109 What information does it provide 0 eects 109 How to Print 3c055 e a aoa E E E eee 109 HOW to Interpret orriok eeren ne i S 109 Configuration Report sssesseseeseseeeerereeseeessrserreeersrerersreee 109 What Ist eie sens rE E EEE R Aea t 109 What Information Does it Provide eee eee 109 How to PANE ee erres aee easan ee e ea aE ere EEEE antes 110 How to Interprete inini seegbee das r e EE sS 110 User Function Settings List seeseseeeesseeeseeereerereerreees 110 Message Confirmation Report MCF 00 eee 111
139. t that receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines For this feature to be available the relay key station must be an OKIFAX 2600 Relay Broadcast Report After the relay broadcast is completed it is possible for the relay key station to send a fax back to your fax machine confirming the success of the relay broadcast For this function to work your fax machine s own telephone number must be programmed into Auto Dial number 75 Be sure to program the number in the format the relay key station uses for dialing For example be sure to include the access digit if required Initiating a Relay Broadcast 1 Load your documents 2 Press the Select Function key 3 Press the 4 Relay Initiate TX One Touch key a The first time you use this feature the display shows RELAY PASSWORD ENTER Using the numeric keypad enter the 4 digit relay password b Ifyou have already used this feature the display shows RELAY PASSWORD XXXX where XXXX is the last password you used If the password is correct go to step 4 If you want to use a different password press the No gt key Then use the numeric keypad to enter the password for the relay key station you want to use Handbook 87 4 Press the Yes lt Q key a The first time you use this feature the display reads REMOTE LIST NO ENTER 01 99 Using the numerical keypad enter the 2 digit re
140. the fastest possible level Fine resolution 203H x 196V lpi Also shown as G3F Group 3 fine on some fax units Firmware 1 A category of memory chips that hold their content without electrical power and include ROM PROM EPROM and EEPROM technologies Firmware becomes hard software when holding program code 2 Software kept in semi permanent memory Firmware is used in conjunction with hardware and software It also shares the characteristics of both Firmware is usually stored on PROMS Programmable Read Only Memory or EPROMs Electrical PROMS Firmware contains software which is so constantly called upon by a computer or phone system that it is burned into a chip thereby becoming firmware The computer program is written into the PROM electrically at higher than usual voltage Handbook 161 162 causing the bits to retain the pattern as it is burned in Firmware is nonvolatile It will not be forgotten when the power is shut off Handheld calculators contain firmware with the instructions for doing their various mathematical operations Firmware programs can be altered An EPROM is typically erased by using intense ultraviolet light Grayscale Not a level of resolution but a method of scanning and transmitting halftone images Fax machines with grayscale abilities interpret photographs in levels of gray between white and black The transmitting fax machine must have grayscale ability t
141. the paper stop in the tray is properly adjusted 9 Place the image drum unit back into your fax machine To not too loose not too tight make sure that the image drum is positioned correctly press down firmly on both of the locations on the drum a marked PUSH 8 Slide the paper tray all the way back into the fax machine 10 Close the copy stacker and push down until you hear a click Be sure both sides are latched 11 Close the document table Handbook 121 122 If you cannot remove jammed paper using the e procedure above and most of the jammed sheet has emerged from the machine use the following method You will probably need someone to help you Open the document stacker and copy stacker steps 1 and 2 above Reach between the two stackers and push back the blue output guide while pulling the paper out Do not force the paper you could damage the mechanism or leave paper fragments in it OKIFAX 5250 Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts try printing a cleaning page The cleaning page process e Removes residual impurities from printing surfaces e Reduces problems such as repeating marks blotching and shading To print a cleaning page 1 Make sure there are no messages in memory 2 Press the Select Function key 3 Press the 10 Message Print from Memory key 4 Press the Yes lt q key The cleaning page prints Replacing the Toner Cartridge Th
142. to send as soon as connections are made Photo halftone transmission in up to 64 shades of gray An advanced dual access feature which allows you to load and prepare multiple documents for transmission while your fax machine is sending or receiving another message A manual paper tray to let you load a different type of paper while making copies A closed network feature to let you limit who can send faxes to your fax machine and whom your fax machine can send faxes to A convenience copy feature that lets you make up to 99 sorted copies of an original document OKIFAX 5250 Product Options 1 MB non battery backup memory expansion card adds capacity to store up to 80 pages Order Number 70029101 1 5 MB battery backup memory expansion card replaces existing storage capacity with memory that preserves information when power is turned off or interrupted Total storage capacity up to 120 pages Order Number 70031501 Handset with cradle connects directly to your fax machine and works exactly like a telephone Order Number 70031801 Second Paper Tray adds an additional capacity of 500 sheets When the main tray runs out your fax machine automatically switches to the second tray for uninterrupted printing Order Number 70029401 Installation For Your Safety Installation Hints e Install your fax machine in a dust free location away from direct sunlight e Do not plug your fax machine into a power source shared by equipment that
143. to the fax machine 6 Paper Tray Holds up to 250 sheets of paper 28 OKIFAX 5250 7 Power Switch Press I to turn on 0 to turn off 8 Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed 9 Numeric Keypad Use to enter phone numbers auto dial numbers or information programmed into the fax machine 10 Display Panel Shows status of machine and faxes in progress 11 Document Stacker Holds your original documents after they are faxed or copied Back of the Unit Back Cover Open this cover to expose the expansion slot to install the optional memory expansion board LINE Jack Jack for connecting to an outside telephone line TEL 1 Jack TEL 2 Jack Jacks for connecting to an optional handset external phone or answering machine AC Power Inlet Plug the supplied AC power cord into this inlet Handbook 29 Inside the Unit 1 Image Drum Cartridge The image drum cartridge contains the green photosensitive drum that receives images from the LED print head and transfers them to the printing paper 30 OKIFAX 5250 2 Toner Cartridge This black cylinder installed inside the image drum cartridge contains the black powder that forms the image on the paper You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display 3 LED Printhead This black bar writes received or copied images onto the image drum You should clean thi
144. to the satisfaction of our customers If you have a problem that your customer documentation cannot solve contact these sources for service or support Your Dealer Consult the store location where you purchased your fax machine or call 1 800 654 3282 1 800 OKIDATA for the location of the nearest Authorized OKIDATA Service Dealer e Prices and minimum charges may vary e Proof of purchase is required for warranty work Be sure to retain your purchase documents Okidata on the Internet For the latest product information answers to common questions and other support visit Okidata s Web site http www okidata com Contacting Okidata Customer Support For quick answers to commonly asked questions call 1 800 654 3282 1 800 OKIDATA United States and Canada only Please be sure that you are calling from a telephone close to your fax machine so you can describe your problem accurately Handbook 147 148 Okidata Customer Support is available 24 hours a day 7 days a week United States and Canada only The system can provide immediate assistance with Basic Operating Procedures Sales and Service Referrals Parts and Consumable Referrals Product Information Customer Service Representatives are not trained to provide assistance with the use of commercial software packages Please consult your application s manual for availability of their support Purchasing Supplies and Options Before you order have the corr
145. transmission see also Grayscale for accurate reproduction of photographs and other shaded originals Ringer equivalence number Also called REN A number assigned to telecommunications equipment used in the United States designed to prevent overloading on a telephone circuit See also Load number Scanning width See Effective scanning width Secure Mail Allows a fax user to send a document usually something confidential to or receive one into an electronic mail box The transmission is protected at the receiving fax machine by an access code The receiving fax prints the document only when an authorized user enters the code Secure Polling Polling in which preset passcodes are checked between two machines before polling is allowed to take place Speed dialing Allows the fax user to store frequently used fax numbers for dialing with the touch of three keys an identifier key either or and then a two digit code for each number See also Autodialing and One touch dialing Station ID Also called Location ID or Receiver ID An autodialer feature which lets the fax user enter a descriptive name to correspond with the number in an autodialer entry For example rather than entering only 1 215 555 3465 one can enter that number and a name such as Philly Branch Office Subscriber ID A fax machine s telephone number as identified by a user setting See TTI Superfine resolution 203H x 392V Ipi Your fax m
146. treats all incoming calls as voice conversations and does not automatically receive faxes You must have a handset connected to the fax machine e inorder to receive faxes manually To receive a fax while in manual receive mode 1 When your telephone or fax machine rings pick up the telephone handset connected to it If a person is on the line carry on your conversation 2 If a remote fax machine is on the line or if a person wishes to fax you a document after a conversation press the Start key 3 When the RECEIVING message appears on the display hang up the handset 4 After you receive the fax a long beep tells you that the transmission was successful Handbook 65 Receiving Faxes in Memory Memory Reception Mode MEM When your fax machine is set to Memory Reception mode it receives all messages into its memory without printing them out The display shows MSG IN MEMORY To print messages stored in the machine s memory switch to Auto Receive mode Press the Auto Rec key repeatedly until the display shows AUTO RECEIVE MODE The display shows for a few seconds PROGRAMMING The messages stored in the machine s memory print OKIFAX 5250 No Paper Reception When your fax machine runs out of paper incoming faxes are stored in the machine s memory The display shows MSG IN MEMORY REPLACE PAPER Load more paper Your fax machine automatically prints out any messages in memory as soon as
147. ture allows a service person remotely to dial and service your fax machine Available settings are ON and OFF default 23 ONE TOUCH PARAM This function allows you to activate the Echo Protection feature for a specific One Touch key without changing the normal settings Echo Protection can improve communication with a location in a noisy telephone area For instructions on changing One Touch Parameters settings for a One Touch key refer to the Programming Your Speed Dial directory One Touch Faxing section of this handbook OKIFAX 5250 Changing Your User Function Settings 1 2 Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press the Yes lt Q key The display shows FUNCTION NO Using the numeric keypad enter the 2 digit number of the function you want to change The display shows the name of the selected function Repeatedly press the No gt key until the setting you want appears in the display If you are changing the TX MODE DEFAULT e settings the new settings appear on the lights above the Yes Qand the No P keys Press the Yes lt Q key to confirm your selection The name of the next function setting appears in the display Press the Select Function key to finish Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers Refer to the Dial Parameter Settings List below to deter
148. umber is shows A e already in use as a confidential or bulletin poll mailbox 1 FUNC PROGRAMMING 8 Press the Yes lt q key to continue 9 Using the numeric keypad enter the 4 digit password you want to use with your mailbox 5 PERSONAL BOX PRG 10 Press the Yes lt Q key to confirm your entry 11 The fax machine then asks you to enter another mailbox number To continue programming mailboxes go back to step 5 When you are finished press the Select Function key 3 Press 5 on the numeric keypad The display shows 4 Press the Yes lt Q key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mailbox 1 to 8 you want to use 6 The display asks you to confirm the box number Press the Yes lt Q key if the number is correct OKIFAX 5250 Changing Your Password If you want to change the password of an existing mailbox follow the instructions below A mailbox must be empty before you can modify or e delete it 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Press the Yes lt q key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mailbox 1 to 8 you want to modify 6 The display asks you to confirm the box number Press the Yes lt Q key if the number is correct If ILLEGAL O
149. ument 1 Also called the Slerexe Slehr rehks letter sometimes erroneously called ITU T Test Chart 1 An ITU T standard document with a known black density which fax makers often use in testing and subsequently publicizing the transmission speeds of their fax machines ITU T V 29 and V 27 ter A standard set of communication procedures allowing fax machines to talk to all other units adhering to those standards LCD Liquid crystal display Used on your fax machine to display information Leased line See Private line Load number A number assigned to telecommunications equipment used in Canada designed to help prevent overloading on a telephone circuit See also Ringer equivalence number Location ID See Station ID Ipi Lines per inch The way fax image resolution is measured For example see Normal resolution Mailbox A password protected secure area of memory setup by a user for sending and receiving confidential faxes Also referred to as confidential mailbox and personal mailbox MH Modified Huffman the standard ITU T Group 3 data compression method A one dimensional coding scheme that compresses data in a horizontal direction only A feature of your fax machine MH assures transmissions faster than one page per minute when communicating with other Group 3 units regardless of manufacturer See also MSE SMSE Modem Modulator demodulator A device that converts digital data like information fr
150. unction 07 ssssesseeeseseeeseerseeesee 57 Pap r Size Seting S nieno hesret ens ereas EEEE EEEn ESE 57 First Paper Size User Function 13 eseeesecseerersreereeee 57 Second Paper Size User Function 14 0 eee 57 Connecting 10 a PBX s scessscisssssssscevesessscsnscapecsesesscesceescsesses 57 Basic Faxing Operations e ssessccesocesoccsocssoseocessesssee 59 Preparing Documents for Faxing eseeeeeeseeeeeerererereerreerees 59 Guidelines cic ink e e ea TE a S 59 Document SIZE nori ea n E E EER 59 Multiple Page Documents 00 00 eee eee eeceseeeeeeeeeeeeeeeeees 60 Loading Documents 0 0 0 ee eeeeeeseeeceseeeeecseecaecaeeaecneeeaes 60 Sending a Fax to a Single Location oo eee eeeeeeeeeeee 61 Search Key Dialing neinte serores eeka ra eE E 63 Real Time Dialing oe ceceseeeeeeseeeeeeeeeeeeeseeeaeeaee 63 RE alin 22 SEEE OOTA E SEE toeee es segues testeons Ades S EE betty 63 Confirming Results tcc cseceseeseceseeeeceeeeeeeeeeeeseeaeeees 63 Stopping a Transmission 00 cece eeeeseeeeecneessecneesaeenees 64 Shortcut Fax Number Programming eee eres 64 Receiving Fakes o i6i5 5 beectestboies hess EIEE Geib bee Sendo 65 Receiving Faxes Manually 0 0 0 ccc cee eeceeeeceeeeeeeeseeeeeenee 65 Receiving Faxes in Memory 2 0 0 cece ceeeeeeeeeeeeeeseeeeeenee 66 Memory Reception Mode MEM cee ee eeeeeeees 66 No Paper Receptions nersini iir eiysssee eene sse 66 Canceling Messages Stored in Memory eee ee
151. ussvescssseessetisonnsdancecstansse 81 Performing a Broadcast Operation 0 cece eeseeeeeeeeeeee 81 Sending A Fax to a Group cccssccssscsssscessscssscccscees 83 What 18a Group x cosessscusisestcssccdesssAcvctedends sessi 83 Programming Groups 0 ec eeeeeesseseecseeseeceecesecneeeeeseeesees 84 Sending to a Group oo eee cee ceeceeeseceseeeeceseeeeeeeeeeeeeaeeees 85 Relay Faxing ssisvsesscsssdsassssssesivatcssacessensssessssisesssansesess 86 What is Relay Faxing 20 eee eeeeceeeeeeceeeeeeeseeeaeesaeeaes 86 Relay Initiating Station 0 eee cee cseeseceeeseceeeeseeneees 86 Relay Key Station wo eee cceeeesseseecreessecsecssecnessseeseensees 87 Relay Broadcast Report 0 eee eceeeeeecseeesecseessecsseeseeneensees 87 Initiating a Relay Broadcast wo eee cece cee cee ceseeeeeeseeeeees 87 Advanced Operations ccssccssssccssscsssssssseccssscessees 89 Sending a Fax at a Later Date and Time oe 89 Features and Limitations 2 0 00 eeeeeeceeeeeeeeeeeeeeeeeenee 89 Sending a Delayed Fax from the Document Feeder 90 Sending a Delayed Fax from Memory e eee 91 Canceling a Delayed Transmission eeceeeeseeeeeeees 93 Handbook 5 6 Confidential Faxes Security Feature ee esceeeneesseeeeees 93 Creating a Personal Confidential Mailbox eee 94 Changing Your Password 0 cccceceseeceseeeeeeeeeeeeeeeeeeeees 95 Closing Deleting a Mailbox oo eee ee ceeeecse
152. ws POLLING RX SELECT LOCATION If you want to save the polled fax to a personal box e wait 3 seconds then enter the box number and press Start 4 Select a location Refer to the instructions below e To select a One Touch key press the One Touch key e To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad e To select a number dialed on the numeric keypad dial as you would on a normal telephone 5 Press the Start key Your fax machine begins polling the remote fax machine Fax on Demand Bulletin Polling This feature is similar to standard polling The main difference is that the document is stored in a personal mailbox instead of loaded into the document stacker This means that the document can be polled by more than one remote fax machine it is not deleted after it is polled You can also store different documents in different boxes so that you can easily change the document available for polling Opening a Personal Box for Polling 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Press the Yes lt Q key The display shows PERSONAL BOX NO Handbook 101 102 an Nn N Using the numeric keypad enter the number of the mailbox 1 to 8 you want to use The display asks you to confirm the b
153. x The T F TIMER function controls how long it waits before switching back to fax mode Available settings are 20 SECONDS or 35 SECONDS default 11 RING RESPONSE e This function controls how long your fax machine waits before answering an incoming telephone call The available settings are 1 RING default 5 SECONDS 10 SECONDS 15 SECONDS or 20 SECONDS At the default 1 ring setting your fax machine answers calls immediately and you will not hear any ring If you need to hear the ring change to one of the other settings OKIFAX 5250 12 DISTINCTIVE RING Some telephone carriers offer a service called Distinctive Ring Distinctive Ring lets you have different numbers on one line each with its own distinctive ring You can then use one number exclusively as a fax number without the expense of a second line Your local telephone carrier can provide you with more information about this service which usually has an additional charge To use this function refer to Setting Distinctive Ring below Available settings are OFF default and ON You must have your local telephone carrier s Distinctive e Ring service Your fax machine must be in FAX answer mode and the PBX dial parameter must be set to OF F Other modes TEL TEL FAX or TAD will override Distinctive Ring This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine Settin
154. x mode so it can receive an incoming fax Use the keypad of an external telephone to enter the remote receive number you have programmed into your fax machine In addition if your fax machine is in TAD mode a caller can enter the programmed remote receive number after leaving a voice message This enables the fax machine to receive a fax from the caller Refer to the Answering Mode Using Your Fax with an Answering Machine TAD section of this handbook Available settings are OFF default 00 11 22 33 44 55 66 77 88 99 and Monitor Volume User Function 06 This function sets the volume for telephone line monitoring during dialing Available settings are LOW default HIGH and OFF Buzzer Volume User Function 07 This function sets the volume of the various tones your fax machine emits during operation Available settings are LOW MIDDLE default and HIGH Paper Size Settings First Paper Size User Function 13 This function allows you to specify the size of paper you are using in the paper tray Available settings are letter default A4 legal 13 legal 14 and OTHER Second Paper Size User Function 14 This function allows you to specify the size of the paper you are using in the optional second paper tray and only appears if that option is installed Refer to User Function Setting 13 for details Connecting to a PBX A PBX Private Branch Exchange is a private telephone system used to r

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