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Oki CX 1145 MFP User's Manual

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1. 3 Lists Reports Samples Cont Multi transmission report Automatically output After multi address transmission has ended this report is output A reduced image of the first page of the document transmitted is appended on the report e This will be output ON ERROR or ALWAYS 1 P 123 Setting the communication report output e The mark 4 on the TO is appended when the 2nd TEL NUMBER is used for transmission e The mark on the FAX NUMBER refers to a manually input telephone number e The STORED TIME next to the END TIME shows the data storing time of when the recovery trans mission has been set MULTI TRANSMISSION REPORT FILE NO 013 DATE 07 10 18 01 DOCUMENT PAGES 1 START TIME 07 10 18 01 UNSUCCESSFUL FAX NUMBER B 3109998888 EL 6 PRINTING LISTS AND REPORTS END TIME 07 10 18 17 STORED TIME SUCCESSFUL ADDRESS BOOK 001 Aaabbb ADMIN TIME FAX NO 1 FAX NO 2 NAME 07 11 00 17 PAGES SENT 0 07 10 05 18 17 2131234567 21312353678 Aaabbb L A Polling report Automatically output After multi polling reception has ended this report is output e This will be output ON ERROR or ALWAYS H P 123 Setting the communication report output e The mark on the FAX NUMBER refers to a manually input telephone number POLLING REPORT TIME FAX NO 1 FAX NO 2 NAME FILE NO 014 DATE 07 10 18 02 START TIME 07 10 18 17
2. 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button COUNTER fji ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button e Ask your administrator for the administrator password GENERAL EA 7 REGISTERING AND SETTING ITEMS 5 Press the RECOVERY TX button 6 Change the document stored time with the 1 1H or 24H s button and press the ENTER button The document holding time can be changed in 1 hour increments RECOVERY TX 4 70 7 REGISTERING AND SETTING ITEMS 8 TROUBLESHOOTING 1 When The Following Messages Appear ccccccceecceececeeeceeeseceseeeeeeeeaeeeseeeseeeseeeseeeaees 172 2 Transmission Trouble de ECCHI TOUDE e de ia 174 172 1 When The Following Messages Appear When the following messages appear on the touch panel press the FUNCTION CLEAR button to clear the error message and perform the appropriate remedy for the error For details of messages not listed below see the Operator s Manual for Basic Functions Message Memory overflow Memory overflowed when scanning documents to the memory Either wait for memory to be cleared or check the jobs and delete reserved jobs to clear memory Communication error Communication error occurred during direct TX Retry communications Jo
3. eeeeeee eene nennen nnn nnn nnns 61 1 Checking Transmission RESUIE uus c often det A A Ai das 62 e Checking reserved traNSMISSIONS cccccssscccccsseeeccsesececceeececcceueeeecsuececeseueeeessecseeesseeeesssaneeessaes 62 Checking communication status log eet creto A Ege s cc csi beo dista eno 64 e Address registration from send receive log oooncccccconccncccooccnnononcnnnononcnnnononcnnonnnrnnnnnnnnrnnnnnnanennos 66 2 CGanceling Trans miss ropita dedico 68 5 ADVANCED FUNCTION Sao E eee 73 1 Transmitng 2 1d ed ORIGINALS a a ne 74 A A dun stood sveste tet E Deu meos Direct Us Dn a enabled E cudnt 76 9 polling COMUNICA UON rt odio 77 A Mailbox CornmulileglOrsec dau eaa peto sero Ese UII tout eget aee beider olet eas es cec e ost oes 80 5s Cham Dial CorminiealiOn acd deett ooo unsere t hc terrd ota rec A A 100 6 Delayed Transmission Reservation cccccsscccsssececesececsececsuecetsuseesseecensessessenseccseeetsuseensaasensags 102 Tu Li esu aH c i hener Ai EE 105 8 Onramp Gateway cccccecccccssscceccssecccecesceeccsusececsueeeeseesesecsceeeeessauscecesaueeeessuseeeessaeeesssaasseneeeessas 107 EOM 17 cc 109 NOES AV ugs mmm 111 6 PRINTING LISTS AND REPORTS connivencia 115 1 Manually Printing Lists amp Reports cccccococcnncccoococcccnnnnncnonaconononnconnnnnnnonononnrnnnnrnnnnnnnnnnnnnnnnnns 116 2 Automatically Printing Lists amp
4. Lower the Original Cover optional or the Reversing Automatic Docu ment Feeder optional slowly Lm 2 SENDING A FAX Precautions for using the Reversing Automatic Document Feeder Do not use the following 1 to 8 type originals as they may misfeed or become damaged 1 Badly wrinkled or folded originals in particular originals whose leading edge is curled may fail to be correctly fed Originals with carbon paper Taped pasted or clipped cut out originals Clipped or stapled originals Originals with holes or tears Damp originals OHP film originals Others tracing paper permeable paper coating paper coating with wax etc 2 3 4 a 6 T 8 Also the following 9 to 10 type originals should be handled carefully 9 Multiple originals when pinched between 2 fingers cannot be moved or originals which are sur face treated may fail to be separate properly 10 Folded or curled originals should be smoothed out before being used 3 About Originals Cont When using the Reversing Automatic Document Feeder optional When the originals are placed on the Reversing Automatic Document Feeder the uppermost page is the first to be scanned and sent 4 After aligning the edges of originals place them with their face up and slide the guides to the width of the originals LT A4 size originals are rotated 90 degrees so that they are sent as LT R A4 R originals If a mixture of LD and LT A3 and A4 o
5. Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions Press the ADVANCED button to enter the advanced menu and then press the CHAIN DIAL COMM button DESTINATION B Specify the number to be dialed first either from the address book or by direct dialing e g Key in the dial out number 011 if calling from the U S A STANDARD DESTINATION 8881 Chain Dial Comm ER 5 ADVANCED FUNCTIONS Specify the number to be dialed next either from the address book or by direct dialing e g Press the Italy 39 button in the address book as an international code and then press the Rome Office button in the address book STANDARD DESTINATION 8881 Chain Dial Comm anak tilan office STANDARD DESTINATION 4601 Chain Dial Comm ru EEN MIParis office London office leiRome office Milan office 7 Press the START button e The transmission will start in the order of the remote Fax machines entered 6 Delayed Transmission Reservation This function is used when you want to transmit a Fax at a specified date and time It is useful when you want to make use of off peak discounts e g nighttime or you want to transmit a Fax to a country which has a time difference e The acceptable range of reservation is
6. BOX DELETE and Passwor 6 Press the ENTER button 7 Press the YES button n case of deleting a confidential mailbox or a bulletin board mailbox Not allowed now appears if the YES button is pressed while some data are still in these mailboxes e f the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or password STANDARD DESTINATION B 5 ADVANCED FUNCTIONS Modifying relay mailbox How to modify the content of a relay mailbox is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B hose Bl EEE POLLING RESERVE STANDARD READY 4 Press the ENTER button e If the selected mailbox has not been set No entry appears 4 Mailbox Communication Cont 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button STANDARD DESTINATION B8 READY i ADDRESS Enter the Box N and Password 6 Press the ENTER button e f the box number keyed in is not correct No entry appears If the p
7. 1 Setting the Initial Transmission Mode Direct transmission by optional setting Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the ADDRESS button to enter the address menu and then press the OPTION button STANDARD DESTINATION B Press the DIRECT TX button set the other transmission conditions then press the ENTER button P 23 4 Setting the Transmission Conditions STANDARD DESTINATION B READY RESOLUTION MODE EXPOSURE TX TYPE 6 Sending Originals Cont Specify the remote Fax e Specifying by digital keys H P 31 Direct entry with digital keys e Specifying by address book 3 P 32 Address book entry 6 Press the START button The remote Fax is dialed immediately and communication is initiated Canceling the direct transmission LU P 72 Canceling direct transmission during scanning 2 SENDING A FAX Memory transmission In the memory transmission mode originals are scanned at high speed and temporarily stored in memory before transmitting Up to 100 transmissions can be reserved Up to 1000 pages can be stored in 1 transmission You can specify two or more remote Faxes at one time If the original cannot be sent the remote Fax is busy or otherwise unavailable the remote Fax is auto matically redialed repeatedly If memory becomes full midway dur
8. LE 1 BEFORE USING FAX 1 Front cover 10 Receiving tray 2 Drawers 11 Color toner Cyan Magenta Yellow 3 Operator s Manual pocket Back side 12 Original glass 4 Power switch 13 Touch panel 5 Automatic duplexer 14 Control panel 6 Bypass tray 15 Black toner 7 Paper size indicator 16 Used toner bag 8 Original scale 17 Touch panel contrast adjustment dial 9 Scanning area A and B Options B Configuration of options JO p J 1 FAX Unit GD 1201 This unit enables you to transmit and receive FAX data 2 2nd Line Board GD 1260 This board enables the use of 2 lines 1 Description of Each Component Cont Control panel Use the buttons on the control panel for various operations and settings USER ENERGY FUNCTIONS TEMPLATE EXTENSION e FILING SCAN COPY PRINT DATA INTERRUPT JOB STATUS ACCESS SAVER QOL elsa ojii O NITOR CLEAR PAUSE E E 21 20 19 18 17 1 HELP button Use this button to display a desired operation procedure 2 USER FUNCTIONS button Use this button for paper size or media type setting of drawers and registration of the copy scan and FAX settings including a default setting change See the User Functions Guide for the functions enabled by this button 3 TEMPLATE button Use this button to register and recall frequently used copy s
9. OKI CX1145 MFP Operators Manual for Fax Function 59313901 Rev 1 0 CONTENTS mco Cx oT CX 3 Features or Ine D 12011 iio be roce E E ais 4 Generali recaullofiS a tii 5 ir oce A EE cU Tcu uev irapa t 5 1 i lge iH Sce aia 7 1 Description or Each Componentes eere ss cence sb ccoo cloro 3ei 00 core lena soon wana 8 Mal components to es od 8 e Configuration of OPtIONS cocoonncnccccncconccnoncnnnononcnnnnonnnonnonnnrnnnnnnnnnnnnnnnrrnnnnnnnrnnrnnnnnnnnrnanrnnrnnnrrnnarinennns 9 A KE e E E E E c E 10 Tous male a etico UM LU I ELI e LAU ol a E LUN 12 Connecting cales E EQ PER 14 2 SENDINGA FAX Quem DD cues suaenewiins 15 USER FANSMASS Oly ModE ND ORE SR UH 16 2 Preparation TOF TTansHmisSlOFi A A str oda tpa id ud aide 18 de ADOUE Bela ud a A A iii 19 e Original size Original scanning range cccconncnncconcnnncnnnnconoconocnnnnnononononnrnnnonnnnnnnnonnnnnnnnnnnrnnnnnannnnnnss 19 e oeng NI CIN Al tec cereus neus niue LLL LEM LU MEI Du vea Uu 20 4 Setting the Transmission Conditions eeesssssssssssssseseseeenenenee nennen nnne nn nnn nnn nnns 23 Varet Ol OPLION GL TUNCHONS e c 23 e Setting the transmission conditions sseesssssssssssssesseeeeene nennen nene enne nnn nennen nennen 25 e Sending different width originals an dica 27 e Setting the scanning conditions for each page oooccccccocccncoconcnnncnnonnnnononnnnnonnncnnnnnnnnn
10. See the following table for the remedy Error Code Description Original jam Clear the jammed original Door open Firmly close the open door Power interruption Check the power interruption report Reset Transmission is cancelled The transmission is terminated by the jammed print ing paper during the direct transmission 0033 Polling Error Check polling options setup Security code etc and check if the polling document exists 0042 Memory full Make sure that there is sufficient memory before mak ing the call again 0050 Line busy Retry communications 0053 Security mismatch in relay or mail box transmission Confirm the remote party s security code system password and your setup OOBO 00E8 Communication Error Retry communications If you encounter an error code not listed here please repeat your communication If this error recurs please contact your service technician Printing reservation list 1 Press the JOB STATUS button on the control panel 2 Press the FAX button and then press the RESERVATION LIST but ton The reservation list is output STATUS E 6 PRINTING LISTS AND REPORTS 4 14 47 04 14 57 1 Linel Printing ITU mailbox list Press the FAX button on the control panel SCAN COPY PRINT DATA MEMORY RX 1 8 2 2 Press the ADVANCED button to ent
11. PWD password Password for SEP Up to 20 digits of information can be stored for each of these sub addresses When you send documents you can specify a sub address or password compatible with ITU T International Telecommunications Union Telecommunications standards To use this function the remote Fax must be capable of setting an ITU T compatible sub address or password For details contact your nearest Service Center Subject Body Subject and body can be added when using the Internet Fax function When originals are placed on the original glass you can change the following scanning conditions for each page LL P 29 Setting the scanning conditions for each page Resolution Original mode Exposure Original size Changing the default settings HOME POSITION when sending originals 1 P 144 1 Setting the Initial Transmission Mode LA 2 SENDING A FAX Setting the transmission conditions Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button STANDARD DESTINATION B READY Press the desired buttons to set the transmission conditions and then press the ENTER button Press the Prev or Next button to switch the screens STANDARD DESTINATION GUHA a A Y a RESOLUTION ORIGINAL MODE EXPOSURE TX TYPE CANCEL
12. Searching by address Search address STANDARD DESTINATION 4411 RELAY END NUMBER 11 ADDRESS BODE 0M10SERB1 7 Confirm that the registered information is correct and then press the ENTER button La 5 ADVANCED FUNCTIONS 8 If you want to send the relay destination transmission report press the YES button f you press the NO button here steps 9 and 10 are not necessary e For the relay destination transmission report see P 120 2 Automatically Printing Lists amp Reports STANDARD DESTINATION B8 RELAY END NUMBER C The default operation of the relay destination transmission report is On Error For configuration of this opera tion see P 123 Setting the communication report output 9 Specify the remote Fax to receive the relay destination transmission report from the address book or by a direct dialing with the digital keys e Only one remote Fax can receive this report To correct the selected remote Fax Specifying from the address book Press the FAX button of the selected remote Fax the highlight will be cleared and then press the FAX but ton of the correct remote Fax opecifying by a direct dialing Press the Back Space button to delete the wrong number and then key in the correct number STANDARD DESTINATION 6411 RELAY END TERMINAL REPORT E CANCEL 0 Confirm that the registered information is correct and then press the ENTER button The
13. and an individual password for each box can be set for security protection This equipment also supports the Inbound FAX routing by TSI function that designates a sender s fax number for a mailbox number Forward Mailbox setting on TopAccess makes this function available and the received document is forwarded to the specified destination file Email e Filing according to the sender s fax number If a mailbox has been created as Confidential 7 11 Bulletin Board or Relay the received document is not forwarded even when the mailbox number matches the sender s fax number For details see the TopAccess Guide e Confidential mailbox Once the data of an original is retrieved from this box this data will be deleted If a new data is input in existing data e Bulletin board mailbox existing data Multi address relay mailbox this box under the same box number where another data exists the new data will be added to the Even if the data of an original is retrieved from this box this data will not be deleted If a new data is input in this box under the same box number where another data exists the new data will overwrite the A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox and then the relay station forwards the Fax to the destination previously registered in the relay mailbox In this case the Fax machine of the original sender is called a relay originator
14. from the Internet Fax machine or client computer OKI CX1145 MFP host1 oki com ifax host1 oki com Internet FAX Mail Server machine Internet Intranet Mail Server oki com Mail Server Subaddress i Destination ITU T Mailbox i Personal Computer 4 The E mail is converted to a facsimile and sent to the G3 Fax through the _ _ public switched telephone network 5 If the username section of the E mail address designates the fax number and the subaddress the facsimile is sent to the subaddress destination P 110 Transmitting data in offramp gateway 9 Offramp Gateway Cont To receive an E mail using SMTP This equipment receives E mails using a Simple Mail Transfer Protocol SMTP to enable the offramp gateway transmission SMTP is a server protocol for sending E mails from a client PC to a mail server or between servers When the SMTP server setting is enabled in the network setting of this equipment this equipment can receive E mails forwarded using SMTP To receive E mails this equipment is usually registered as a host machine In this case this equipment receives E mails using POP3 server as the other client PCs do To enable offramp gateway function how ever this equipment must receive E mails forwarded using SMTP Therefore this equipment should be registered as a mail se
15. the Fax machine which forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage is called a relay destination A relay station can send a report relay destination transmission report to a specified Fax machine involved in the multi address relay transmission after completing the trans mission A relay station can also print out the Fax from a relay originator always or only when the relay transmission has failed Example of multi address relay mailbox If you want to transmit the same original to several offices in New York from Los Angeles office you can reduce the communication cost utilizing a multi address relay mailbox function by setting the New York office A as a relay station see the figures below Procedure 1 Seta relay mailbox in the New York office A LL P 83 Setting up relay mailbox 2 Transmit the original from the Los Angeles office to the relay mailbox in the New York office A P 96 Transmitting Fax to mailbox NORMAL LA office 213 NY office A NY office B NY office C NY office D 212 212 212 212 4 long distance calls VIA RELAY MAILBOX Relay Originator LA office 213 NY office A Relay Station Relay Mailbox 212 Relay NY office B_ NY office C NY office D i Destination loca loca local _ 1 long distance call to the NY office A relay mailbox and 3 local calls between the N
16. Already assigned appears Press the BOX NUMBER button to enter the next menu press the Back Space button to delete this box number and key in a new box number The registered mailboxes can be confirmed in a mailbox list EJ P 119 Printing ITU mailbox list 5 ADVANCED FUNCTIONS Setting up relay mailbox How to create a relay mailbox on sender s side is explained here 1 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B READY STANDARD READY 4 Press the ENTER button 4 Mailbox Communication Cont 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f you want to set up a password press the PASSWORD button to enter the next menu key in the password maximum 20 digits and then press the ENTER button The password being entered is indicated with STANDARD DESTINATION GUGA READY ADDRESS lb RELAY Enter the B BOx SETUP and Password 6 Specify the relay destination to be registered from the address book or the group list Press the GROUP button to enter the group list menu Press the Prev or Next button to scroll through the menus e You can search the desired destination by its ID number LL P 34 Searching by ID number and address LU P 36
17. END TIME 07 10 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 222139998888 NOT AVAILABLE t 07 10 7 05 18 18 2131234567 2131235678 Aaabbb L A 3 Lists Reports Samples Cont Mailbox reception report Automatically output This report is output when an original is received in a confidential or bulletin board MAILBOX RECEPTION REPORT FILE NO DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM Relay station report Automatically output TIME FAX NO 1 FAX NO 2 NAME 016 lt 07 10 18 272 lt 12345 CONFIDENTIAL 1 TOTAL2 LOCAL This report is output when an original is received in a relay mailbox RELAY STATION REPORT FILE NO DATE RELAY BOX DOCUMENT PAGES FROM TIME FAX NO 1 NAME 734 0510 13233 t M 214 6 PRINTING LISTS AND REPORTS gt UTcIlU U 18 22 2131234567 2131235678 Aaabbb L A Q7 10 05 13 33 2131234567 Aaabbb L A Relay transmission originator terminal report Automatically output When this equipment is setup as a relay originator the report of the transmission to the relay stations is output This will be output ON ERROR or ALWAYS H P 123 Setting the communication report output e The mark 49 on the TO refers to a manually input telephone number RELAY TX ORIG TERMINAL REPORT 07 10 05 18 22 2131234567 2131235678 Aaabbb
18. L A TIME FAX NO 1 FAX NO 2 NAME FILE NO 016 DATE 07 10 18 22 TO 3 2139998888 RELAY BOX 12345 DOCUMENT PAGES EN START TIME 07 10 18 22 END TIME to 07 10 18122 PAGES SENT Eg STATUS OK 3 Lists Reports Samples Cont Relay transmission relay station report Automatically output When this equipment is setup as a relay station the report of the transmission to the relay destinations is output A reduced image of the first page of the document transmitted is appended on the report This will be output ON ERROR or ALWAYS 1 P 123 Setting the communication report output e The mark 4 on the TO is appended when the 2nd TEL NUMBER is used for transmission TX RELAY STATION REPORT TIME 07 10 05 14 46 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO DATE 10 14 45 UMENT PAGES 1234567 TART TIME 07 10 14 45 ND TIME 07 10 14 40 RELAY BOX 12345 CCESSFUL ROUP NUMBER 002 USA 1 DDRESS BOOK 4 001 005 ASIA 1 UNSUCCESSFUL DDRESS BOOK PAGE SENT 001 Cccddd ADMI 0 ER 6 PRINTING LISTS AND REPORTS Relay transmission end terminal report Automatically output When this equipment is setup as a relay station the report of the transmission to the relay destinations is trans
19. LJ P 32 Address book entry Selecting by group registration H P 33 Group entry Selecting using multi address transmission H P 41 Multi address transmission T Press the START button 2 Priority Transmission Priority Transmission allows you to perform a transmission prior to other reserved transmissions including redial standby e For this function only a direct dialing method with digital keys and an address book entry method are available Only one remote Fax can be specified per one transmission in this function Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions Press the ADVANCED button to enter the advanced menu and then press the PRIORITY RESERVE button DESTINATION B STANDARD READY 6 Specify the remote Fax Entering the Fax number L P 31 Direct entry with digital keys Selecting from address book LU P 32 Address book entry 7 Press the START button 5 ADVANCED FUNCTIONS 3 Polling Communication This function is used when you want to receive a Fax from a sender upon your request The receiver can receive the Fax whenever he or she wants This function is set at the sender s side by storing the data of an original into memory This operation is called polling transmission The pol
20. Original with ultra fine illustrations If the remote Fax cannot receive originals with the same resolution the resolution of the sent Original is automatically converted and sent The finer the resolution is the longer it takes to send an original Original Mode Set the original mode before you scan the original to be sent TEXT TEXT PHOTO PHOTO Transmission time may be longer than usual when the TEXT PHOTO mode or PHOTO mode is selected e Exposure Set the image density according to the contrast of the original to be sent AUTO MANUAL 11 variations Jn the automatic exposure mode the equipment automatically judges the contrast of the origi nal and selects the ideal contrast In the manual exposure mode you can adjust the contrast manually with 11 variations Transmission Type Set the transmission type MEMORY TX Send the original after it is scanned into memory DIRECT TX Send the original directly as it is being scanned Original Size Set the scan size of the original to be sent AUTO The size of the original is automatically determined before it is scanned SPECIFIED SIZE The original is scanned at the preset size regardless of its actual size Use this mode when you are using non standard size paper or you want to limit the area of the original to be sent DIFFERENT WIDTH Set this function to send the originals with different width at a time using Reversing Automatic Document Feeder optional EJ
21. P 71 Canceling transmissions during memory transmission Releasing delayed transmission reservation How to release a delayed transmission reservation and perform a memory transmission is explained here Press the JOB STATUS button on the control panel INTERRUPT JOBSTATUS ACCESS amp e 2 Press the FAX button 3 Select the data to be released Delayed appears in the status field of the subject data Fax InternetFEAX JOB 811 USERG1 4 14 47 1 Delayed 6 Delayed Transmission Reservation Cont 4 Press the RELEASE button The reservation is canceled and the memory transmission is performed e Canceling the delayed transmission reservation of which status is Wait L P 70 Canceling reserved mem ory transmissions e Canceling delayed transmission that is currently being transmitted EI P 71 Canceling transmissions during memory transmission Fax InternetFEAX JOB 811 USERG qa 14 47 1 Delayed To cancel the delayed transmission reservation of which status is Delayed press the DELETE button 5 ADVANCED FUNCTIONS T Recovery Transmission This function is used to transmit a Fax without placing an original again when the Fax was not transmitted after the specified number of redial The Fax data of the failed transmission will be retained in a memory and you can select and retrieve the data to transmit again in the operation on
22. Reports sse ener nnns 120 Automatically printing lists amp reports oie e eee i 120 e Setting the lists and reports output occcccccccccocnncconnnccnncnocononnnonnnnnononnnononnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnos 121 CONTENTS Cont Se IEISIS TSGDOTTS SAI TIG Sii ida 129 T REGISTERING AND SETTING ITEMS onera reu Sep uce coax eoa ue dye eo Aaa oux sa ce ie eaux en 143 1 Setting the Initial Transmission Mode ooooncccncccccnccccnccnncnnonnnnonnnnnnnonnnnnnnnnnnnnnnnnnnnrnnnnnnrrnnnnnnnrnnnnnnns 144 2 Registering the Terminal Divas deductis suck tona rv cde dn a ss Grabs ee box eed dic a daa wn 146 3 Setting the Reception MOC re iie oc atre ee eim ct epe Ri 151 4 2nd Line Board optional Installation ooooonncncnononnnncnnonnnnnnnncnnnnnnnnnnnnnnnrnnnnnnancnnnonnncnnnnnnnnns 154 5 4 SOIC FS PININ se cuia aee utut tab tasa ue Dusters nad sed iacu ace ad odi ae Dad edtes de o qud bec toca te es 160 e Setting RX DIO ic Tc 160 w SeN du pi MINIT Gite EE ridrd 163 e Setting the rotate sort AlternatiON oocccococonnnnccccononoconoconnncnnnonononaconnononnnnnnnnnnnnnnnnnrcnnononaness 166 6 Setting Recovery Transmission coooncccccconnnncccnoccnnnnononncnnnncnnnnnnnnnnronnnonnrnnnnrnnnnnnnnnnnnnnrnnnrnnnenannnnens 168 Bx TROUBLESHOOTING Mem Np 171 1 When The Following Messages Appear cccsccccccseeceeeeeeeeeeeeeseeeeeseeeeeseeseessaneeseeeee
23. STANDARD DESTINATION B QUALITY TE E Scanned from MEP C91875 iaa E RA a LINE SELECT ETE TETEA E E E NE 4 Setting the Transmission Conditions Cont 5 Specify the remote Fax and press the START button STANDARD DESTINATION 46611 READY 2 SENDING A FAX Sending different width originals When you select the DIFFERENT WIDTH button in the ORIGINAL of the transmission condition the originals with different width can be sent at a time using Reversing Automatic Document Feeder Available combinations of the original size are as follows Not available for the combination of LT format and A B format LT format LD LT COMP LG LT R A B format A3 A4 B4 B5 A4 R FOLIO 4 Adjust the tray guide to the widest origi nal size and then align the original against the front side 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu and then press the OPTION button STANDARD DESTINATION GOHA READY 4 Press the DIFFERENT WIDTH button And press the ENTER button to complete the setting Set the other transmission condition as required H P 25 Setting the transmission conditions STANDARD DESTINATION GOHA READY RESGLOTION DT Hi D MD Serer ORIGINAL MODE E ere EXPOSURE TX TYPE 4 Setting the Transmission Conditions Cont 5 Specify the remote Fax and press th
24. button PRINTER ZE FILING e B RECOVERY TH 4 2nd Line Board optional Installation Cont Transmission and reception TX RX 6 Press the TX RX button 7 Press the ENTER button Reception only 24HR 6 Press the RX ONLY 24HR button 7 Press the ENTER button EA 7 REGISTERING AND SETTING ITEMS Reception only TIMER 6 Press the RX ONLY TIMER button Key in the START time and END time Press the 4m or mj button to move the cursor Time is displayed in the 24 hour system 5 Setting RX Printing Setting RX printing Set print settings for originals received on the Fax that are to be printed 2 print installations are available discard printing and RX reduction printing e Discard Printing ON default setting When originals are up to 10 mm larger than the printing area the part of the originals that extends beyond the paper printing area is discarded OFF The received original is printed on 2 sheets of paper if its length exceeds the paper printing area For the detail of DISCARD setting contact your service technician e RX reduction printing ON default setting If the received original is longer than the recording paper it will be vertically reduced to 90 to fit on the installed receiving paper LG size original is vertically reduced to 75 to fit on LT or LT R paper OFF The received original is printed on 2 s
25. is set to 0 there is no souna ETION TONE VOLUME 7 O Y 7 REGISTERING AND SETTING ITEMS 7 Press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide CO There is no second screen to display the dial types for the European version ADDRESS 3 COUNTER INITIAL SETOP ETION TONE VOLUME 7 O Y INITIAL SETOP DIAL TYPE 4 2nd Line Board optional Installation Installing the 2nd line board option allows simultaneous dual communications of transmission reception like transmission during reception and reception during transmission When the 2nd line is used the fol lowing function setting and registration are required e Registering terminal ID EJ P 146 2 Registering the Terminal ID Dial type setting e Line 2 setting The 1st line takes precedence in the initial setting not including the case in which LINE 2 is selected on the LINE SELECT when you register remote Fax numbers into the address Operator s Manual for Basic Function If you want the 2nd line to have priority in the initial setting ask your service techni cian C The reception mode of line 2 is Auto reception Dial type setting 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button E COUNTER ll ADMINISTRATOR PASSWORD Enter the admini
26. number J P 31 Direct entry with digital keys Selecting from address book LU P 32 Address book entry Selecting by group registration H P 33 Group entry Selecting using multi address transmission H P 41 Multi address transmission 9 Press the START button 5 ADVANCED FUNCTIONS 6 PRINTING LISTS AND REPORTS Manually Printing Lists amp Reports ocococococccocncocnoconicocncncnononoconocnnnonnnonanononnnnnnonanenaninons 116 Automatically Printing Lists amp Reports oooccoccncccncocncocncnoconncncncnnonnnnnnonnnnnoronnnnonaninononons 120 Automatically printing WSIS amp reports curs 120 Setting the lists and reports OUtpuUt occcococncccocncccoconococononoconononononnnnnnnnnnnononnnnnnnnnnnnnrnnonannnenannninnnos 121 SS Repons Samples cotone aad oat tote toda atu oda 129 1 Manually Printing Lists amp Reports YOU can print the following lists and reports Lists and reports are printed on LT A4 size paper If the equipment has run out of LT A4 size paper lists and reports will be printed on larger sized paper Transmission journal List of transmissions Outputs the latest 40 or 120 transmissions Switching the number of communications output H P 121 Setting the transmission reception jour nal output and its number e Reception journal List of receptions Outputs the latest 40 or 120 receptions Switching the number of communications ou
27. panel When you press the FAX button on the control panel the functions currently selected or used and the status of the equipment are displayed on the touch panel When a graphic symbol indicating an erroneous status such as a paper jam is blinking see Chapter 9 BLINKING GRAPHIC SYMBOLS in the Operator s Manual for Basic Function to correct the error STANDARD DESTINATION Bad 07 10 2005 05 47 1 Message area 3 Index buttons 2 Touch button area 4 Function setting area Message area The following information is shown here Equipment status Operation instruction e Cautionary messages e Transmission resolution e Number of destinations set e Date and time Touch button area The function fields shown here are selectable with a direct touch on the panel Press the desired button lightly with your finger e Index buttons Press these buttons to switch each menu for the address book destination confirmation advanced functions and file saving e Function setting area This area is to select and set various functions Lm 1 BEFORE USING FAX Clearing and canceling function selected When you press the selected button highlighted or shaded again the function selected with this button is cleared To quit cancel the setting press the CANCEL button at the bottom of the touch panel or the ALL CLEAR button on the address book menu STANDARD DESTINATION 4445 Buttons on the touch panel
28. registered mailboxes can be confirmed in a mailbox list EJ P 119 Printing ITU mailbox list 4 Mailbox Communication Cont 1 Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay trans mission has failed STANDARD DESTINATION B LI 5 ADVANCED FUNCTIONS Deleting mailbox How to delete a mailbox no longer needed is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B READY ADDRESS lb EP POLLIMG RESERVE RE POLLING Press the CONFIDENTIAL or BULLETIN BD or RELAY button and then press the BOX DELETE button STANDARD DESTINATION B8 READY 4 Press the ENTER button e If the selected mailbox has not been set No entry appears 88 4 Mailbox Communication Cont 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button You can delete the mailbox with the administrator password Ask the administrator about the administrator password STANDARD DESTINATION B CONFIDENTIAL Enter the a Number
29. send a priority transmission and interrupt the current communication This function allows you to interrupt the current communication and send the Priority Transmission Transmission is resumed after completing the current communication Polling Transmission You can store originals in memory and wait for a request from a remote Fax to send the originals When the request arrives the originals are automatically sent to the remote Fax that sent the request The remote Fax can receive originals at any convenient time You can also inhibit remote Faxes which do not have the corresponding password to receive the originals by appending the password to the document e Mailbox Transmission You can have confidential bulletin board and multi address relay mail communication transmission box with remote Faxes that support the ITU T Mailbox functions Em 2 SENDING A FAX Delayed Communications You can send the original to a specified remote Fax at a specified time This mode is useful when you are making use of night time discounts or sending originals overseas Chain Dial Communication When using the Fax communication network you can combine 2 or more dialing operations by address book and direct entry input and send information such as service codes one after another Batch Transmission The system will automatically send 2 or more reserved jobs to one remote Fax at a time This function can reduce the communication cost by sending multi
30. that the registered information is correct and then press the ENTER button The mailbox has been set 2 Press the ALWAYS button to always print out the received Fax or press the ON ERROR button to print it out only when the relay trans mission has failed STANDARD DESTINATION B READY 4 Mailbox Communication Cont Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender s side is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION GHHG DEN AE ai Du unn BERE CAI DAL corr 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the PRINT button STANDARD DESTINATION GUHA HODE 4 Press the ENTER button e If the selected mailbox has not been set No entry appears LM 5 ADVANCED FUNCTIONS Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button STANDARD DESTINATION B READY Enter the and Password 6 Press the START button e If there is no registered data or the box number keyed in is n
31. transmission and reception are enabled with the 2nd Line Board optional General Precautions When power failure occurs Neither Fax nor telephone functions of the device are available in the event of a power failure e You can use the external telephone to dial a number to make a call or to receive a call See the oper ator s manual of your telephone set for details The originals stored in the memory might be deleted completely e Settings or registration contents such as the date and time or the address book data will not be deleted e All data pertaining to time and destinations set in a certain function such as a delayed communication or polling reception may be deleted e Ifa power failure has occurred during the scanning of an original or while printing a list the message POWER FAILURE appears on the touch panel In this case the job in progress might have been deleted due to the power failure Check the communication status e If the data of originals stored in a memory has been deleted due to the power failure a power failure list will be printed out when power is restored 1 BEFORE USING 1 Description of Each Component itin te een A pedes deus 8 Mala COMPONEN t tm 8 COMMOULANOM OOD MOMS si m t UU t 9 Control panelista CS 10 o VC RR 12 Connecting Cabl8Ss iic dpa EDEN EDU ME CI M ee LEE 14 1 Description of Each Component Main components OKI CX1145 MFP
32. transmitted at the subaddress of the Fax machine in the offramp gateway function the Fax number and the subaddress number should be divided by a slash E 5 ADVANCED FUNCTIONS 10 Save as File This function is used to save transmitted Fax data to the shared folder of this device or a network folder you specify Once the data is saved to the desired location you can access the files using Windows Explorer or My Network Places To save a Fax data into a client PC the network administrator has to make some settings in advance See the TopAccess Guide for details The hard disk of this equipment may break down in rare cases Be sure to back up the data in the shared folder of this equipment Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the FILE button to enter the file menu and then press the SAVE AS FILE button STANDARD DESTINATION B8 READY 10 Save as File Cont Press the FILE NAME button to enter the file name maximum 45 let ters of the original to be saved and then press the ENTER button STANDARD DESTINATION B To enter letters see the Operator s Manual for Basic Function DoCcg58411 Select the location where the data is saved MFP LOCAL Select it when the data should be saved in the hard disk of this equipment The data will be saved under the directory path shown on the men
33. 44 Registering the Terminal adas 146 Setting the Reception Mode coocccoccoccconccoccoccconoccccococoncononononononnnnnnonononnnnonnnnnnaronnnnnninanans 151 2nd Line Board optional InstallatiON ooccoconoconcconnconnoconocononannnannnnanonanocanonannnns 154 Seting RA PAI m 160 E mum 160 Seung GUBIEX DINING creen E 163 e Setting the rotate sort Alternation ccooonnccccccnonnnccococnnnnconocncnnnonnnnnonancnnnnnnnncnnnncnnnnnnonannnnnnnnnnns 166 Setting Recovery Transmission cccccecceeecececeeceecececeeceueceeceeceueceeseeeegeeeesueesueseeeteeees 168 1 Setting the Initial Transmission Mode Set the initial settings for the original transmission conditions and transmission type When you send an original without changing the original conditions and transmission mode settings the original is sent with the initial setting values Resolution STANDARD FINE U FINE MODE Original mode TEXT TEXT PHOTO PHOTO Exposure AUTO MANUAL adjustable in 11 steps Transmission type MEMORY TX DIRECT TX TTI recording Setting is not available in all product markets ON OFF You can send originals appended with a terminal ID preset to your equipment You can set this terminal ID in either of the memory TX or direct TX modes Entering the terminal ID 2 REGISTERING THE TERMINAL ID L P 146 2 Registering the Terminal ID RTI recording ON OFF You can print the received origin
34. 661 5 Specify all remote Faxes then press the START button 5 Specifying the Remote Fax Cont Confirming the destinations After specifying multiple destinations by using multi address transmitting you can confirm the addresses in the list by pressing the DESTINATION button You can also delete the addresses by pressing the DELETE button 4 Press the DESTINATION button Each screen displays 8 destinations To view destinations which are not displayed on the screen press the Prev or Next button to switch the screens DESTINATION 6018 USER13 USER14 USERA6 Select the destination that you wish to delete and then press the DELETE button DESTINATION 001s DESTINATION La 2 SENDING A FAX 6 Sending Originals Direct transmission In the direct transmission mode the remote Fax is immediately dialed and the originals are sent after a successful connection with the remote Fax that has been completed Users can check immediately if the original has been sent to the remote Fax e Once scanned the originals are not stored in the memory Users can specify only one remote Fax at one time e After a page has been sent the next page is scanned It takes longer to scan all pages e If an original is placed on the original glass only one page can be sent Memory transmission is set as the initial setting Changing the initial setting to direct transmission L P 144
35. ADY La 5 ADVANCED FUNCTIONS 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button A password entry is necessary for the data polling out of a confidential mailbox STANDARD DESTINATION GUHA READY ADDRESS il CONFIDENTIAL Enter the OLLING P and Password 6 Press the ENTER button 7 Specify the remote Fax Entering the Fax number J P 31 Direct entry with digital keys Selecting from address book LU P 32 Address book entry Selecting by group registration H P 33 Group entry Selecting using multi address transmission H P 41 Multi address transmission 8 Press the START button The data is polled retrieved out of the mailbox and received as a Fax The registered box number is transmitted as an SEP address The registered password is transmitted as a PWD 5 Chain Dial Communication This function is used when you want to combine several numbers to select remote Fax machines using long distance carriers and specialized access lines You can combine sets of numbers address book entry and direct entry by first pressing the CHAIN DIAL COMM button 3128 digits of numbers in total can be set in this function
36. D LG LT R ST R COMP A3 A4 R A5 R B4 B5 R FOLIO 2 LT ST A4 B5 1 2 4 mm 5 mm ST R B5 R or A5 R originals are automatically rotated and sent as ST B5 or A5 sized originals LT original is automatically rotated and sent as LT R sized original 3 About Originals Cont Setting originals When setting originals on the glass Originals are sent in the order they are placed on the original glass in both memory TX and direct TX modes 1 Raise the Original Cover optional or the Reversing Automatic Document Feeder optional and place the original A with its face down on the glass Raise it 60 degrees or more to detect the original 2 Align the original against the left inner corner of the glass Different size originals can also be sent in one transmission When LD LG LT R ST COMP A3 A4 R A5 B4 B5 or FOLIO originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown B in the figure and sent to the remote Fax Entering the sender information LU P 146 2 Registering the Ter minal ID e When transmitting non standard sized originals best results are obtained by placing the originals horizontally on the glass e When LT ST R A4 A5 R or B5 R originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown C in the figure and sent to the remote Fax
37. ESTINATION GHHG 2 SENDING A FAX 5 Enter the ideal button or number and then press the ENTER button Enter the faztel number 5 Specifying the Remote Fax Cont Press the button for the remote Fax that you want to send to and then press the ENTER button e f the remote FAX to be selected is one the direct transmission On hook Transmission can be performed e Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens To continue searching by the address press the SEARCH ADDRESS button To continue searching by the ID number 4 P 34 Searching by ID number press the KNOWN ID button DESTINATION 6461 ADDRESS SEARCH 8 To perform the memory transmission press the START button to complete the operation To perform the direct transmission follow the procedure from step 9 9 To perform the On hook transmission press the MONITOR PAUSE button and the DIAL button Press DIAL button to call selected address OOS USERWS 0 When you hear the answer tone short high pitched tone through the built in speaker press the START button 2 SENDING A FAX Searching address using LDAP server Without using the address book in this equipment you can select the remote Faxes registered in the address book of the LDAP Lightweight Directory Access Protocol ser
38. LA 4 CHECKING AND CANCELING THE COMMUNICATIONS Select the item button you want to register and then enter the recipi ent s or sender s information e See the Operator s Manual for Basic Function for entering letters e ID number is automatically numbered e See the User Functions Guide for registering and correcting the address book USERGS_ CANCEL 2 Canceling Transmissions Canceling transmissions during scanning When an original is being scanned on the original glass When scanning of the original is finished press the JOB CANCEL f you press the JOB FINISH button or do nothing for about 45 seconds after finishing the scanning the scanned data of the original start to be transmitted To change the setting of the scanning conditions press the OPTION button H P 29 Setting the scanning conditions for each page STANDARD DESTINATION 0001 FILE NO 818 To continue lace document on glass nd press START SCAN PAGE DESTINATION 64611 FILE NO W1s re vou sure vou want to cancel job When originals are being scanned using the Reversing Automatic Document Feeder optional Press the STOP button while the multi ECTS ple originals are being scanned Scan eam a ning storing into memory is paused 010 Ol STOP CAN f LA 4 CHECKING AND CANCELING THE COMMUNICATIONS 2 To cancel the job press the JOB CANCEL button w
39. LU P 80 4 Mailbox Communication for the details of mailbox communication how to register a Fax number as a relay destination in a relay mailbox or how to delete the mailbox To assign an E mail address as a relay destination see Setup Flow for Onramp Gateway of the Network Administration Guide To assign Internet FAX as a relay destination see Setup Flow for Internet Fax of the Network Administration Guide EA 5 ADVANCED FUNCTIONS 9 Offramp Gateway Offramp gateway overview This function is used to convert an E mail received at this equipment as a relay station into a Fax data and forward it to another Fax machine through a public telephone line It is useful when you want to reduce communication cost by using both the Internet and public telephone lines For example when you want to send a document out of your city or overseas the document can be sent as an E mail to this equipment through the Internet and then it will be forwarded to a target Fax machine as a Fax data through a public telephone line 2 The mail server oki com retrieves the E mail 3 The mail server transfer the E mail to the machine in the SMTP transmission NOTE The mail server should be configured to retrieve the E mail with the forwarding NOTE The mail server should be address of host1 oki com configured to retrieve the E mail with the forwarding address of 1 The E mail is sent to host1 oki com FAX ooooxx Qhost1 oki com
40. MUNICATIONS Releasing the department code error In the status column of Fax Internet FAX JOB list the job which is in Invalid status may appear In this case release the invalid job as follows 1 Enter user information required to use the equipment from the control panel 2 Select the file with the invalid code and press the RELEASE button on Fax Internet FAX JOB list 3 The INVALID job is sent as a job of the department which the user who performed user authentication belongs to Fax InternetFAX JOB a3 14 47 1 Invalid 04 14 57 1 Checking Transmission Result Cont Checking communication status log You can check the following information of the communication status log in the list on the touch panel Hd 14 58 Hd 13 38 Hd 11 23 4 11 28 File number e Receiver or sender e Accepted date e Number of originals e Communication result OK Transmission or reception succeeded 4 digit error code Transmission or reception failed LJ P 118 Error code table 4 jobs are listed on each screen page The job display for 40 jobs 10 pages are available The setting can be changed to display the list for 120 jobs 30 pages H P 121 Setting the transmis sion reception journal output and its number 1 Press the JOB STATUS button on the control panel Press the LOG button to enter the log menu and then press the SEND or RECEIVE b
41. NCTIONS button on the control panel USER FUNCTIONS TEMPLATE EXTENSIO O 2 Press the ADMIN button and then press the PASSWORD button Al COUNTER El ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password 2 Automatically Printing Lists amp Reports Cont 4 Press the LIST REPORT button o rr Ma GENERAL ADDRESS ll LIST REPORT ADDRESS Gl REPORT SETTING REL LE 6 PRINTING LISTS AND REPORTS 7 Press the ON or OFF button The default setting is ON Select the desired number either 40 or 120 communications The default setting is 40 9 Press the ENTER button Setting the communication report output The following conditions of the communication report output can be set MEMORY TX OFF ALWAYS ON ERROR DIRECT TX OFF ALWAYS ON ERROR MULTI TX OFF ALWAYS ON ERROR POLLING OFF ALWAYS ON ERROR RELAY ORIGINATOR OFF ALWAYS ON ERROR RELAY STATION OFF ALWAYS ON ERROR RELAY DESTINATION OFF ALWAYS ON ERROR If the ALWAYS button is selected The report is output after every communication is completed If the ON ERROR button is selected The report is output when a communication error has occurred Ifthe OFF button is selected The report is not output 1 Press the USER FUNCTIONS butt
42. ORED TIME on the END TIME shows the data storing time of when the recovery transmis sion has been set e If an error occurs during memory transmission the error code will be indicated on the STATUS E P 118 Error code table MEMORY TRANSMISSION REPORT 07 10 05 17 48 2131234567 2131235678 Aaabbb L A TIME FAX NO 1 FAX NO 2 NAME FILE NO 004 DATE 07 10 17 11 TO ABC EXPRESS DOCUMENT PAGES roa START TIME 47 10 17515 END TIME 07 10 17 14 STORED TIME 07 10 23 14 PAGES SENT t d STATUS 0050 TX FAILURE NOTICE FILE NO 005 ITU MAILBOX 12345 DATE DID 17 25 TO 2X 2221234555 DOCUMENT PAGES t d START TIME 07 10 17 30 END TIME 07 10 17 31 STORED TIME 07 10 23 31 PAGES SENT d STATUS OK E 6 PRINTING LISTS AND REPORTS Transmission report Automatically output After direct transmission has ended this report is output e This will be output ON ERROR or ALWAYS 1 P 123 Setting the communication report output e Ifan error occurs during direct transmission the error code will be indicated on the STATUS LL P 118 Error code table IRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME DILO 0S 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 07 10 17 20 00 32 1 3109998888 EC 603 OK
43. P 27 Sending different width originals e ECM Error Correction Mode ECM Error Correction Mode is an internationally standardized communication mode that automati cally corrects errors that occur during Fax transmissions Even when the transmitted data has been affected by noise during communication this mode allows good communication without image distor tion by automatically resending the part that has been affected ON OFF Both the transmitter and the receiver must have the ECM function to make ECM communica tion available When affected by noise during communication communication time takes longer than usual 4 Setting the Transmission Conditions Cont Quality TX Set whether or not to specify Quality TX This function makes the communication less affected by line condition when transmitting document to overseas When this mode is set to ON originals are sent at a slower speed than normal ON OFF Line Specify the line to be used when you send the original This option is only available when the 2nd line option is installed L P 154 4 2nd Line Board optional Installation OFF LINE1 LINE2 e SUB SEP SID PWD Input the sub address when the remote Fax you are communicating with needs a sub address Subad dress is divided into the following categories SUB sub address Entering information SEP selective polling address Retrieving information SID sender identification Password for SUB
44. R ST ST R COMP North America Size of Original A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO European Recording Paper 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 Size North America Recording Paper COMP 297 mm x 420 mm A3 210 mm x 297 mm A4 148 mm x 210 mm A5 Size European Compatibility Com 257 mm x 364 mm B4 182 mm x 257 mm B5 210 mm x 330 mm FOLIO Exclusive Mode ECM G3 munication Modes Communication Horizontal 8 dots mm 16 dots mm 300 dots inch Resolution Transmission Rate Vertical 3 85 lines mm 7 7 lines mm 15 4 lines mm 300 dots inch 33 600 31 200 28 800 26 400 24 000 21 600 19 200 16 800 14 400 12 000 Encoding Systems 9 600 7 200 4 800 2 400 bps JBIG MMR MR MH Printing Method Laser electronic printing Memory Capacity Transmission Mailbox 500 MB HDD Reception 120 MB HDD Unit Type Desktop type transmitting receiving dual type Applicable Network Public Switched Telephone Network PSTN 1 For hard drives MB means 1 million bytes Total hard drive accessible capacity may vary depending on operating environment When the total time that the power is turned off for 12 hours a day becomes about 5 years the battery will be dead If the battery is run down ask your service technician Repair and replacement will be charged Specifications and appear
45. RT button 32 2 SENDING A FAX Group entry Group entry is the method of specifying remote Fax numbers by pressing the group button which has pre viously been entered It is convenient if frequently used multiple destinations are entered into a group e Creating Groups see the User Functions Guide or the TopAccess Guide Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the ADDRESS button to enter the address menu then Press the GROUP button e Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens STANDARD DESTINATION B8 GT GERE MISERUM Press the remote Fax group to send originals If you want to see the specified group members press the CONTENTS button You can search for groups by ID number and by group LL P 34 Searching by ID number J P 36 Searching by address Search address STANDARD DESTINATION BB READY ADDRESS E Bot ROUPET The Remote Faxes in the group can be confirmed in the group number information See the User Functions Guide 5 Press the START button 5 Specifying the Remote Fax Cont Searching by ID number When selecting the remote Faxes registered in the address and group by searching by the ID number immediately displays the screen including the searched for ID numbe
46. T FAK PRINTER gt L E FILINS os LINE 2 MODE La 3 RECEIVING A FAX Press the AUTO or MANUAL button to select the reception mode and then press the ENTER button 2 Reception Settings Cont Manual reception An external telephone is required not available for the European version When the bell rings pick up the handset of the external telephone e If the incoming call is a telephone call start talking with the other party If you hear a tone Fax signal press the FAX button on the control panel a 0 er v Press the ADVANCED button to enter the advanced menu and then press the MANUAL RECEIVE button STANDARD DESTINATION Baba READY POLLING Make sure that OFF HOOK RECEIVE appears press the START button and replace the handset LA 3 RECEIVING A FAX 3 Relationship between Original and Paper Acceptable size of paper Originals received by Fax can be printed on LD LG LT ST A3 B4 A4 B5 and A5 size paper and are printed in the printing range of each size of paper No printing will occur in the margins borders of the received originals as indicated by the gray borders on the figures below e Set the paper in the drawers the Large Capacity Feeder optional or Paper Feed Pedestal optional The paper set on the bypass tray is not available Regardless of the installation of the Fi
47. TIME FUNCTION TO DELAY TIME 017 07 10 18 41 MULTI TX G ABC EXPRESS RECOVERY TX FILE NO DATE TIME FUNCTION 10 013 07 10 18 01 MULTI TX B 2153334444 PC JOB FILE NO DATE TIME FUNCTION TO DELAY TIME 003 07 10 17 40 MULTI TX Cccddd CORPORATION 6 PRINTING LISTS AND REPORTS Mailbox relay box report Manually output This is the report of the current status of the mailboxes MAILBOX RELAY BOX REPORT TIME 07 10 05 18 00 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MAIL BOX BOX NO BOX TYPE FILE NO DATE TIME 11222 BULLETIN BD 11231 CONFIDENTIAL 008 07 10 17 24 RELAY BOX NO END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002 FORWARD INBOUND FAX TSI BOX NO AGENT DESTINATION VM E MAIL To ADDRESS M001 GROUP M001 Cc ADDRESS M002 M4003 GROUP M002 3 Lists Reports Samples Cont Memory transmission report Automatically output After memory transmission has ended this report is output A reduced image of the first page of the docu ment transmitted is appended on the report e This will be output ON ERROR or ALWAYS H P 123 Setting the communication report output e The mark 4 on the TO is appended when the 2nd TEL NUMBER is used for transmission e The mark 49 on the TO refers to a manually input the telephone number The ITU MAILBOX on the FILE NO refers to a communication using a mailbox e The ST
48. Y office A relay mailbox and each office LA 5 ADVANCED FUNCTIONS Setting up mailbox for confidential and bulletin board communication How to create a confidential mailbox or bulletin box mailbox on sender s side is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B READY d EJ P ys nl TERRA E POLLING RESERVER POLLING CHAIN DIAL corm f Press the CONFIDENTIAL or BULLETIN BD button and then press the BOX SETUP button STANDARD DESTINATION B8 4 Press the ENTER button 4 Mailbox Communication Cont 5 Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f you want to set up a password press the PASSWORD button to enter the next menu key in the password maximum 20 digits and then press the ENTER button The password being entered is indicated with STANDARD DESTINATION B8 CONFIDENTIAL Enter the Box SETUP and Password A password is required to Transmit to a Bulletin Board Mailbox from a remote fax A password is required to Poll a Confidential Mailbox from a remote fax 6 Confirm that the registered information is correct and then press the ENTER button e If the entered box number has already been registered
49. a Fax from a Fax machine with a mailbox function to an E mail address registered in the mailbox of a relay station through the relay station 3 The facsimile is converted to ITU T compatible an E mail and forward to a G3 FAX mail server through the LAN 4 The E mail is delivered through the Internet and transfered to the end station Mail Server Internet FAX machine 2 The E mail addresses are assigned to the end stations in the Relay Box Mail Server 1 A facsimile is sent to the Relay Box of the machine through the public switched telephone line Personal Computer 8 Onramp Gateway Cont Setting relay mailbox To use this equipment as a relay station for an onramp gateway transmission set up a relay mailbox on this equipment and then register an E mail address as a relay destination When the onramp gateway function is used all Fax machines with the mailbox function can transmit a Fax to this equipment relay station and this equipment can forward the Fax to the specified E mail address as an E mail You can select an E mail address as a relay destination from the address book or group list when you set up a relay mailbox Register the desired E mail address into the address book before setting up the relay mailbox Fax numbers as well as E mail addresses can be registered as relay destinations in a relay mailbox See
50. al e Placing 2 sided A4 LT originals When you place a 2 sided original on the Reversing Automatic Document Feeder optional change the direction of the original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original e Note that each setting will automatically return to its default setting when one transmission is com pleted Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel MEMORY RX a Lo itt Press the OPTION button and set the transmission conditions e P 23 4 Setting the Transmission Conditions 5 ADVANCED FUNCTIONS Press the ADVANCED button to enter the advanced menu and then press the 2 SIDED SCAN button STANDARD DESTINATION B ms B E E j AL LU 8d El B I i i 1 1 i i E i A dw H Al T i i H H t H i E E A E H DENTS Lo H k A o H H d ina Bl i H 7 B E Cet H TTN E E eeeewROB i EID H E H i H i xn Ma HT ERAR E CHAIN DIAL CL Recovery Tx uei eos Press the BOOK or TABLET button depending on the bound posi tion of the original s and then press the ENTER button STANDE ED DESTINATION GHHG Z BIDED SCAN Mer aa SIDED SCAN Bided Original 1 ECAnned to Menor 6 Specify the remote Fax Entering the Fax number J P 31 Direct entry with digital keys Selecting from address book
51. als appended with time received and a remote Fax ID information if provided ECM Error Correction Mode ON OFF L P 23 4 Setting the Transmission Conditions Press the USER FUNCTIONS button on the control panel USER FUNCTIONS TEMPLATE EXTENSIO Press the USER button to enter the user menu and then press the FAX button Ea 7 REGISTERING AND SETTING ITEMS Press the desired buttons for each item The screen below shows the default setting Press the Next or Prev button to switch the screens as required AUT 2 Registering the Terminal ID If you register the ID name in advance you can print sender information on the leading edge of originals that are transmitted and receiver information on the trailing edge of originals that are received e Details to register ID name max 20 characters ID number max 20 digit number Printing of international code ON OFF In compliance with FCC regulations this facsimile places your company s name facsimile telephone num ber and date amp time on the top of all transmitted documents This feature enables remote parties to easily identify your documents and the time of transmission Example of how Sender Information is printed on originals received by the remote Fax P001 001 F 049 T 069 1234567890 FROM Aaabbb 07 10 05 15 08 File number Number of pages Pages sen
52. ance are subject to change without notice in the interest of product improve ment If trouble occurs call service for assistance Options e 2nd line board GD 1260NA North America 9 SPECIFICATIONS 176
53. assword keyed in is not correct Invalid number appears Key in the correct box number or password Correct the remote Fax The field of the remote Fax currently selected is highlighted You can add a remote Fax from the address book or the registered group To delete the remote Fax press the FAX button of the highlighted field again Press the GROUP button to enter the group list menu Press the Prev or Next button to scroll through the menus You can search the desired destination by its ID number LJ P 34 and address H P 36 STANDARD DESTINATION 66611 RELAY END NUMBER Confirm that the registered information is correct and then press the ENTER button 5 ADVANCED FUNCTIONS If you want to send the relay destination transmission report press the YES button f you press the NO button here steps 10 and 11 are not necessary e For the relay destination transmission report see LU P 120 2 Automatically Printing Lists amp Reports STANDARD DESTINATION Ba RELAY END NUMBER ADDRESS DESTINATION MD RE RELAY END REPORT 1 0 Specify the remote Fax to receive the relay destination transmission report from the address book or by a direct dialing with the digital keys e Only one remote Fax can receive this report To change the selected remote Fax delete it and specify a new one STANDARD DESTINATION 4441 RELAY END TERMINAL REPORT Confirm
54. at is currently being transmitted e Check that the status column indicates Line1 transmitting via line 1 or Line2 transmitting via line 2 4 Press the DELETE button m gs 14 48 1 Line 2 45 14 48 Delete OE 2 Canceling Transmissions Cont Canceling direct transmission during scanning 4 Press the STOP button during transmis UTI sion scanning em 2 he transmission scanning operation is stopped ei JKL MNO 7 PARS 8 TUV 9 WXYZ Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission was canceled will be sent to the remote Fax 4 CHECKING AND CANCELING THE COMMUNICATIONS EO Ao ISI pe ood scs 9 ADVANCED FUNCTIONS Transmitting 2 Sided Originals EE jeeld eeeeseaahideewnaindd eee kets 74 iiio qi ciclo meer LET 76 RONE AC OMMMAUIIC ATOM aa ts dt e tod RR 17 Malbox SOMmunica lO cm 80 Chain Dial COMUNICA ION a o a bie as 100 Delayed Transmission Reservation oocooonconcconicncconoconoonccononononononnonnnonnnnoncnnnnannnanennnennno 102 Recover Ms IR isto T Tm 105 COnramip G3le Way suse sxc scones sack idet late 107 OTMPANMS GalO WAY E T m 109 10 Save gs BIB scat app esac UM tente Luca AE rae eat xac M EAEE weaned es M EE Ed 111 1 Transmitting 2 Sided Originals This function is used to scan and transmit 2 sided originals with the Reversing Automatic Document Feeder option
55. b reservation full The number of reserved jobs exceeded 100 Either wait for job reservations to be completed or check the jobs and delete reserved jobs Job memory full The total number of destinations for outgoing call jobs exceeded 1 000 Either wait for outgoing call jobs to be completed or check the jobs and delete reserved jobs Sorry not possible On hook or direct TX was attempted during communications Wait for communications to end and retry communications Not allowed now Further polling transmission reserva tion was attempted even though poll ing transmission was already reserved Either wait for polling transmission jobs to be completed or check the jobs and delete reserved jobs Too Many Tel Digits 8 TROUBLESHOOTING 128 digits or more were registered for a chain dial communication Confirm the number of digits dialed and register the numbers again 2 Transmission Trouble Check the following points if you are having trouble sending documents If you cannot rectify the problem with the points below or the problem is not listed below call service for assistance Trouble Check Point TRANSMIT is not displayed Did you replace the handset before you pressed the START but even if the START button is ton When you are making a call on the handset to send a Fax do pressed not replace the handset until you press the START button Is the modular cor
56. can and Fax settings as a template 4 EXTENSION button Any operation with this button is invalid at present This button is to extend functions in the future 5 e FILING button Use this button to access saved image data 6 SCAN button Use this button to use the scanning function 7 COPY button Use this button to use the copier function 8 FAX button Use this button to use the FAX Internet FAX function 9 PRINT DATA MEMORY RX FAX communication lamps These lamps show the status of FAX data reception and FAX communication 10 INTERRUPT button Use this button to interrupt the copy job in process and perform another one The interrupted job is resumed by your pressing this button again E 1 BEFORE USING FAX 11 12 13 14 15 16 17 18 19 20 21 JOB STATUS button Use this button to confirm the job status printing status and FAX transmission reception status of a print job scan job and FAX job LL P 62 1 Checking Transmission Result ACCESS button Use this button when the equipment is managed under the department management or the user man agement If this button is pressed after copying the next user needs to key in the department code or user information otherwise the copier function cannot be used For the department code or user man agement see the User Functions Guide ENERGY SAVER button Use this button when you want to shut down the equi
57. cation status log ooccccoconcncncoconnnncononcnnnononennnnnnnnnononnncononononrnnnnnnnnrnnnonaneness 64 e Address registration from send receive lOJ oooccccocoononcccnoconnoconononnnnnnnnnnnnnnrnnonnonnnononarennnnnanens 66 2 GAncelina Transmission 68 1 Checking Transmission Result Checking reserved transmissions You can check the following information of the transmission status job in the list on the touch panel ad 14 47 1 Linel 44 14 57 e File number Receiver e Accepted date e Number of originals e Transmission status Line1 Sending on line 1 Line2 Sending on line 2 Network Sending via Internet Fax Delayed Sending via Delayed Transmission Reservation Wait Communication is in the standby queue Invalid Under standby due to an invalid department code N W Fax For N W Fax function see the Network Fax Guide 4 jobs are listed on each screen page The job display for 100 jobs 25 pages are available 1 Press the JOB STATUS button on the control panel INTERRUPT JOB STATUS ACCESS 2 Press the FAX button e Ifthe desired file columns are not displayed press the Prev or Next button to switch the screens Files are displayed in order beginning with the newest file To output the list with the current reservation status press the RESERVATION LIST button LJ P 118 Print ing reservation list 4 CHECKING AND CANCELING THE COM
58. d etc is necessary for each transmission For these opera tions see the Operator s Manual for Basic Functions EL 2 SENDING A FAX 3 About Originals Original size Original scanning range Original size The following table shows the size and thickness of originals that can be transmitted via this system Maximum Original Type Original Size Number that Remarks Can be Set Original Sheets Letter format Do not place any Glass Three dimensional objects North American version heavy object Books LD LG LT LT R ST 8 8 Ib or 4 kg or ST R COMP over on the A B format glass European version A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Reversing Plain paper original with fil Letter format 100 originals Some of the Automatic ing holes North American version 9 3 20 Ib originals on the Document 2 3 and 4 holes LD LG LT LT R ST R 35 80 g m left may not be Feeder 9 3 41 8 Ib 35 157 g m COMP or stacked used depending Optional 1 sided Original AIB format height of on paper quality 13 3 41 8 Ib 50 157 g m2 European version originals 16 2 sided original AS A4 A4 R AS R B4 mm or less B5 B5 R FOLIO ST A5 is not available Setting Position Original scanning range As shown in the figures below even if the original that you are sending contains information in the shaded section this information is not printed at the remote Fax 1 L
59. d may result in minor or moderate injury partial damage of the equipment or surrounding assets or loss of data Note Indicates information to which you should pay attention when operating the equipment Tip Describes handy information that is useful to know when operating the equipment The contents of this manual may change without notification Company or product name shown in this manual may be a brand name or a trademark of each company Features of the GD 1201 Super G3 High Speed Communication High speed communication in the Super G3 mode is enabled Super G3 Fax is an appellation of Fax machines with a modem compatible with ITU T V 34 which is a new high speed modem standard JBIG Encoding System This device uses a JBIG encoding system compatible with standard recommendations of ITU T T 85 Mailbox Communication This equipment is compatible with mailbox communications e g confidential communication bulletin board communication multi address relay mail communication Plain Paper Recording Plain paper is used as the Fax output paper This means that Faxes output from the digital copier can be stored as business documents You can also write on and sign them Address Book for 1000 Destinations Destinations can be numbered from 001 to 1000 for the address book Dual Access The following operations are enabled using the memory function Reserving a memory transmission during another memory trans
60. d disconnected Is the power plug unplugged from the power outlet Can you receive telephone calls Is there any problem at the remote Fax Check this with the party trying to receive the original Originals are fed diagonally Are the document feeder slides adjusted to the width of the original that you are sending Does the original that you are sending match the conditions of the original that is available for sending 2 originals are fed together Have you placed more than the maximum number of originals that can be placed at one time Does the original that you are sending match the conditions of the original that is available for sending Have you pushed the originals into the feeder too hard The original is not being printed Was the original placed correctly facing up on the paper of the remote Fax even though it has been sent Black lines are shown in the Is the scanning area of the Reversing Automatic Document Feeder image that was sent clean Clean it with a soft cloth Originals are not sent even if Is the remote Fax compatible with your system operations are carried out nor This system supports G3 communications but not G2 or G4 com mally munications Originals cannot be sent over Specify Quality TX and resend H P 23 4 Setting the Transmis seas sion Conditions 3 Reception Trouble Check the following points if you are having trouble receiving documents If you cannot
61. de causing a transmission error To avoid this error press the MONITOR PAUSE button after the number that designates an outside line to enter a pause This automatically enters a thee second pause before the remote Fax number is dialed which reduces transmission errors The mark is displayed as a pause on the screen 5 Press the START button 5 Specifying the Remote Fax Cont Address book entry Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons which have previously been registered It is convenient if frequently used destinations are registered in the address book Registering the address book see the User Functions Guide or the TopAccess Guide Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter the address menu e Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens STANDARD DESTINATION B READY i UDSUSERUS 006 USERB Press the button designating the remote Fax to which you wish to send your transmission You can search for remote Faxes by ID number and by address LL P 34 Searching by ID number 4 P 36 Searching by address Search address STANDARD DESTINATION 66611 DOSUSERAS ow USERE 5 Press the STA
62. e START button STANDARD DESTINATION 46611 READY 2 SENDING A FAX Setting the scanning conditions for each page When you want to send multi page originals by placing them on the original glass you can change the fol lowing scanning conditions for each page Resolution Exposure Original mode Original size This function is convenient for newspapers and books can be placed on the original glass and sent Place the original on the glass e P 20 When setting originals on the glass 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions And press the ENTER button to complete the setting P 23 4 Setting the Transmission Conditions 4 Specify the remote Fax Specifying by digital keys LJ P 31 Direct entry with digital keys e Specifying by address book 3 P 32 Address book entry e Specifying by group H P 33 Group entry e Specifying by multi address transmission LU P 41 Multi address transmission 5 Press the START button The first original is scanned 6 Place the next original T Select the OPTION button and set the transmission conditions for the second original as required And press the ENTER button to complete the setting The changeable scanning conditions for each page are the RESOLUTION MODE EXPOSURE and ORIGINAL STANDARD DESTINATION 6461 FILE N 40 7 To c
63. e mark 4 in the TO column is appended when the 2nd TEL NUMBER is used for transmission The mark 4 in the MODE column is appended when the 2nd line is used e f any errors occur during transmission the error code is displayed under the STATUS column H P 118 Error code table 3 Lists Reports Samples Cont Terminal ID Sender s Fax number Line2 Optional Sender s Fax number Line1 Journal or list M n outputting date and time TRANSMISSION JOURNAL XXXXXXXXXXX XXXX XXX TIME 072102105 172595 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 001 002 07 10 10 59 00 23 1 Redfield HS EC 603 OK 002 010 07 10 17 33 00 00 0 2123456789 P 00B5 LJ I 1 L L LJ E d Serial number Date and time The number of Department code for communication when starting pages for the blank if not communication communication controlled with department code File number of Communicating Fax name or communication period of time telephone number Communication mode EC ECM communication G3 G3 communication ML Internet Fax communication nd Resolution 8x3 85 8x7 7 8x15 4 16x15 4 300 dpi 600 dpi 150 dpi 0 1 2 3 4 5 6 8 B D 6 PRINTING LISTS AND REPORTS Special communication mode P Polling communication SB Mailbox communication SR R Relay mailbox communication SF F Forward mailbox communicatio
64. e not stored in memory and you can only specify one remote Fax at a time Direct Entry with digital keys You can dial the telephone number of the remote Fax directly using the digital keys e Address Book Entry You can specify a remote Fax that has been registered into the address book e Multi address Transmission You can send the same original to 2 or more remote Faxes in a single operation Group Entry Originals are sent to the destinations that have already been specified as a group Recovery Transmission A document is held in the memory after the initially specified number of redial attempts have failed You can retransmit the documents held in memory by touching the screen e On hook Transmission You can make a telephone call and then send the originals without picking up the handset of the exter nal telephone When the line is connected to the remote Fax and a dial tone short high pitched tone is heard press the START button to send the original You can also use keypad digital keys dialing and address dialing e Off hook Transmission Only available if an external telephone is attached Pick up the external telephone make a telephone call and then send the originals When the line is connected to the remote Fax and a response tone short high pitched tone is heard press the START button to send the original You can also use keypad digital keys dialing and address dialing e Priority Transmission You can
65. er the advanced menu and then press the ITU MAILBOX LIST button The ITU mailbox list is output STANDARD DESTINATION B READY ADDRESS lb 2 Automatically Printing Lists amp Reports Automatically printing lists amp reports Reports are automatically output if the conditions in the setting of the lists amp reports output H P 121 Set ting the lists and reports output are satisfied Lists and reports are printed on LT A4 size paper If LT A4 size paper has run out lists and reports will be printed on larger sized paper Transmission journal Printed after every 40 or 120 transmissions e Reception journal Printed after every 40 or 120 receptions e Memory transmission report After memory transmission has ended this report is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE Direct transmission report After direct transmission has ended this report is output Multi transmission report After multi address transmission has ended this report is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE e Polling report After multi polling RX has ended this report is output e Relay transmission originator terminal report When this equipment is setup as a relay originator a status report concerning the initial transmission to the relay stations is output The reduced transmission document can be added by
66. esueesaeseesaes 172 2 rans mission PODIO TPR 173 3 Reception Trouble eesseessssessessseeeeeenn nennen nnne nnne nnne nsnisasei sana saria isses isses sr ssa ranas rs na nis 174 9 SPECIFICA ONS iasi C 175 Ais Mal DCC IN CAMOINS ER 176 Preface Thank you for purchasing the OKI fax unit GD 1201 This Operator s Manual describes the following e How to use the Fax functions How to perform a Fax communication e How to inspect this equipment and perform its maintenance How to remedy Fax communication problems Before using this equipment thoroughly read and understand this Operator s Manual To ensure that the Fax functions are used in optimum working conditions keep this Operator s Manual in a handy place for future reference Accessories Provided for Fax Function e Modular cord 1 Operator s Manual for Facsimile Functions 1 To ensure correct and safe use of the functions of the GD 1201 this Operator s Manual describes safety precautions according to the level of warning Before reading this Operator s Manual you should fully understand the meaning and importance of the signal words These words are classified in the following three levels Warning Indicates a potentially hazardous situation which if not avoided could result in death serious injury seri ous damage or fire in the equipment or surrounding assets Caution Indicates a potentially hazardous situation which if not avoide
67. ferred to the destination registered A reduced image of the first page of the document transmitted is appended on the report This will be output ON ERROR or ALWAYS H P 123 Setting the communication report output RELAY TX END TERMINAL REPORT TIME 10 405 14 46 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A FILE NO DATE 10 14 45 DOCUMENT ROM 1234567 H START TIME lt 0710 14 45 END TIME 07 10 14 46 RELAY BOX 12345 S UCCESSFUL DDRESS BOOK 005 XYZ CORPORATI UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMI 0 3 Lists Reports Samples Cont Power failure list Automatically output A list of the jobs which were erased will be output if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication POWER FAILURE L TIME 07 10 05 17 53 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MEMORY RECEPTI FILE NO 029 PC JOB FILE NO 049 050 6 PRINTING LISTS AND REPORTS MIA cq cs 7 REGISTERING AND SETTING ITEMS Setting the Initial Transmission Mode ocooncconcocccoccccncocnconcocncncnnoncononononononnnnonnnnnonncnnnononos 1
68. he data has been deleted from the mailbox e f the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or password STANDARD DESTINATION B READY Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver s side remote Fax is explained here Place the original s P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B8 READY pose Bl WELLE E POLLING RESERVE E a E CHAIN DIAL CAT La 5 ADVANCED FUNCTIONS Press the CONFIDENTIAL or BULLETIN BD or RELAY button and then press the TRANSMIT button STANDARD DESTINATION GHHG READY 6 Press the ENTER button Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button A password entry is necessary for the data transmission of a bulletin board mailbox 8 Press the ENTER button 9 Specify the
69. he international code your country region code in advance you can let the remote Fax know your country region when communicating overseas Example Registration by adding international code in the terminal ID 234 567 8901 12345678901 Dn If the area code starts from 0 0 will be omitted International code If you press the YES button in step 7 is added automatically 9 Key in the terminal number and then press the ENTER button To enter a pause press the MONITOR PAUSE button Enter the faz tel number 4 0 Specify the LINE 2 NUMBER in the same way in specifying the FAX NUMBER steps 6 8 The line 2 number can be set when the optional 2nd line board optional is installed 2 Registering the Terminal ID Cont 1 Check the settings If they are correct press the ENTER button to complete entry To change the settings press the ID NAME FAX NUMBER or LINE2 NUMBER button again E T REGISTERING AND SETTING ITEMS 3 Setting the Reception Mode Set reception mode such as the volume settings and line related items Reception mode AUTO MANUAL e Monitor tone volume Adjustable 0 7 steps 0 tone OFF The monitor tone refers to the line monitor tone when the MONITOR PAUSE button is pressed e Reception completion tone volume Adjustable 0 7 steps 0 tone OFF The reception completion tone refers to the tone made by the equipment upon printing a Fax
70. heets of paper if its length exceeds the paper printing area Drawers can be set for received Fax printing only See the Operator s Manual for Basic Function Be sure to use LD LG LT LT R A3 A4 A4 R or B4 For the relationship between the received original and the output paper see P 57 3 Relationship between Original and Paper 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button E COUNTER ll ADMINISTRATOR PASSWORD ES 7 REGISTERING AND SETTING ITEMS Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password INTERNET FAK 5 Setting RX Printing Cont 6 Press the ON or OFF button of the DISCARD and or REDUC TION and then the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide DISCARD 7 REGISTERING AND SETTING ITEMS Setting duplex printing This printer setting determines whether or not to print received Faxes on both sides of the paper available for Fax reception e Duplex printing is available only if the received original sizes and resolution are the same e When the paper has run out during duplex printing the rest of the document is printed on another size paper e When the received original is pr
71. hile scanning is paused To resume scanning press the START button on the control panel When the JOB FINISH button is pressed the scanned data of the original s start to be transmitted To change the setting of the scanning conditions press the OPTION button H P 29 Setting the scanning conditions for each page If you do nothing for about 45 seconds after the pause of the transmission the transmission that is currently being scanned is cleared from the memory STANDARD DESTINATION 6461 FILE NO 871 ac origin and press START DESTINATION 64611 FILE NO 4 71 re you sure vou want to cancel job 2 Canceling Transmissions Cont Canceling reserved memory transmissions This function allows you to cancel reserved memory transmissions that are currently stored in the memory and waiting to be sent including Delayed Transmission Reservation and Poling Transmission Reception 1 Press the JOB STATUS button on the control panel 2 Press the FAX button 3 Press the file to be canceled from memory 4 Press the DELETE button Fe No l Time Pages Status 018 USERG1 45 14 48 1 Wait 05 14 48 5 When Delete OK appears press the DELETE button Delete OE 4 CHECKING AND CANCELING THE COMMUNICATIONS Canceling transmissions during memory transmission 1 Press the JOB STATUS button on the control panel 2 Press the FAX button Select the file th
72. i polling reception Receiving a Fax from 2 or more senders in a single operation This function can be used in combination with the direct dialing address book entry and group entry 4 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the POLLING button STANDARD DESTINATION B A ERAI CHAIN DIAL COMM B 3 Key in the password 4 digits if the password check is set for the remote Fax and then press the ENTER button ETENDE ED DESTINATION Baa POLLING E Ret POLLING n Poll Ori imu Remote arte 4 the remote Fax Individual polling reception Entering the Fax number H P 31 Direct entry with digital keys Selecting from address book H P 32 Address book entry Multi polling reception Selecting by group registration LJ P 33 Group entry Selecting using multi address transmission LL P 41 Multi address transmission 5 Press the START button 4 Mailbox Communication This function is used to communicate between Fax machines compatible with a mailbox function ITU T compatible The owners of these Fax machines can input or retrieve the data of originals in the mailbox There are 3 types of mailbox confidential mailbox bulletin board mailbox and multi address relay mailbox To perform mailbox communication the mailboxes must be set in advance Total 300 mailboxes can be set for the 3 types listed below
73. iginals are reduced to 75 to fit onto LT or LT R paper 3 Originals are printed on larger size paper 3 Relationship between Original and Paper Cont Paper priority when there is no same size paper When RX reduction printing and discard printing are set to ON paper is selected according to the follow ing priority 1 Paper of the same size and same orientation as the received original 2 Paper of the same size but with a different orientation to the received original 3 Paper of the same orientation but larger than the received original JOE m Legal Letter Letter Statement Oaol L m Legal Letter Letter Statement o ito 75 Letter MAA o Reduced to 75 Ledger Legal o o o e American Size Size of Original being Received COMP Ledger When the correct paper size is not available the scanned original will be reduced by remote fax to fit an available size paper such as LD to LT in addition to printing a received document on a larger size paper LO 3 RECEIVING A FAX European Size Size of Original being Received The paper priority varies according to the RX reduction printing and discard printing settings For details contact your service technician 3 RECEIVING A FAX 4 CHECKING AND CANCELING THE COMMUNICATIONS 1 Checking Transmission ResSUIL u s ic 62 Checking reserved rans MISSIONS a ede Somos deed A ep Gl ee Us soa uoc Su ROP E NEUG 62 e Checking communi
74. ing scanning the message Will you enable stored originals appears Press the YES button to send the originals which have been scanned Press the NO button to delete the scanned originals In this case reduce the number of originals you are sending or try sending in the direct transmission mode LU P 43 Direct transmission If an original is placed on the original glass the scanning conditions can be changed for each page L P 29 Setting the scanning conditions for each page Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the ADDRESS button to enter the address menu and then press the OPTION button STANDARD DESTINATION GHHG 4 Press the MEMORY TX button set the other transmission condi tions then press the ENTER button P 23 4 Setting the Transmission Conditions STANDARD DESTINATION B8 ORIGINAL 6 Sending Originals Cont Specify the remote Fax e Specifying by digital keys H P 31 Direct entry with digital keys e Specifying by address book Specifying by group LU P 33 LL P 32 Address book entry Group entry e Specifying by multi address transmission EJ P 41 Multi address transmission 6 Press the START button The original will be scanned and stored in memory e Canceling transmissions H 2 SENDING A FAX P 68 2 Canceling Transmissions Other
75. inted on 2 sheets of paper because it exceeds the printing area the duplex printing is not available e Documents received using the batch transmission function are printed on both sides of the paper as one continuous document Pay attention to the separation of the individual documents particularly those consisting of an odd number pages 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button E COUNTER ll ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button e Ask your administrator for the administrator password 5 Setting RX Printing Cont 4 Press the FAX button ADDRESS ll Press the ON button for the duplex print function and then press the ENTER button e The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide ADDRESS j COUNTER USER aree NNI NE Ex PRINT DISCARD REDUCTION EA T REGISTERING AND SETTING ITEMS Duplex printing direction differs depending on the received original size 1 Received LD LG LT A3 A4 or B4 sized originals are printed so that they can be bound along the long edge of direction 2 Received ST A5 or B5 sized originals are printed so that they can be bound along the short edge of direction 1 2 XL Y Even whe
76. ions During copying During printing of received originals During printing of lists and reports When the equipment has run out of paper When a paper jam occurs When the equipment has run out of toner Mailbox Reception You can retrieve documents from mailbox hubs confidential bulletin board that support the ITU T Mailbox functions Polling Reception Users request transmission from a remote Fax and receive the original that is stored in the remote Fax s memory There are 2 types of polling RX individual polling RX and multi polling RX A password can be set La 3 RECEIVING A FAX 2 Reception Settings There are 2 reception modes auto reception and manual reception e AUTO reception Set this mode when the phone line is used exclusively for Faxing The Fax automatically receives incoming originals C The reception mode of line 2 is Auto reception MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls Setting of the reception mode Press the USER FUNCTIONS button on the control panel NN FUNCTIONS TEMPLATE FXTENSIO O 2 Press the ADMIN button and then the PASSWORD button E COUNTER ll ADMINISTRATOR PASSWORD 2 Reception Settings Cont Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password INTERNE
77. ling reser vation is valid for only 1 transmission the data of the original will be cleared once it has been transmitted upon the receiver s request The sender can limit the receiver by attaching a password and the receiver s Fax number so that any receiver not identified as the correct receiver with the password and Fax number will not receive the Fax Polling communication with a password can be used only with OKI Fax machines Polling transmission Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel 3 Press the OPTION button and set the transmission conditions e P 23 4 Setting the Transmission Conditions Press the ADVANCED button to enter the advanced menu and then press the POLLING RESERVE button STANDARD DESTINATION GUHA Y i CHAIN DIAL COM Key in the password 4 digits and or Fax number maximum 20 digits if necessary and then press the ENTER button STANDARD DESTINATION B nala Press START Originals are scanned to memory 3 Polling Communication Cont 6 Press the START button e Scanning starts and the scanned data will be stored in a memory e Canceling the polling transmission H P 70 Canceling reserved memory transmissions 78 5 ADVANCED FUNCTIONS Polling reception There are 2 types of polling reception as follows e Individual polling reception Receiving a Fax from one sender e Mult
78. mission Reserving a memory transmission during a reception Copying during a memory transmission Receiving data while copying Receiving data while printing other received data Receiving data while printing a list Transmitting data in the memory during printing a report High Resolution U FINE Mode Detailed technical drawings fine text and photographs can be clearly reproduced in transmitted docu ments with a resolution of 16 dots mm X 15 4 lines mm Multi Address Transmission This function enables you to transmit a single document to maximum 400 destinations in one operation by a direct dialing using digital keys or by specifying desired destinations in the address book either an individual destination or a registered group of destinations The Internet Fax can be used in combi nation with this multi address transmission A3 Size Data Transmission and Recording A3 LD originals such as technical drawings can be transmitted without changing their size The received data is printed out at the receiver s Fax machine in A3 LD size if available 2 Sided Transmission The data of a 2 sided original can be transmitted in the exact page order of the original by scanning the data with the Reversing Automatic Document Feeder optional 2 Sided Printing You can reduce paper waste by printing received data on both sides of the recording paper 2 Line Communication Simultaneous communications in 2 lines such as simultaneous
79. n N W Fax communication O Offramp Gateway communication Communication result and error code OK Succeeded 4 digit error code Failed See page 124 Reception journal Manually and automatically output This is the list of the reception related information such as communication results and remote Fax num bers e Output information for the last 40 or 120 communications can be confirmed Switching the number of communications output H P 121 Setting the transmission reception journal output and its number e The mark 4 on the MODE is appended when the 2nd line is used e If any errors occur during transmission the error code is displayed under the STATUS column H P 118 Error code table RECEPTION JOURNAL XXXXXXXXXXX XXXX XXX TIME 07 10 05 17 55 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 07 10 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 07 10 17 20 00 32 1 3109998888 OK 3 Lists Reports Samples Cont Reservation list Manually output This is the list of the jobs that are standing by for transmission and recovery transmission e The mark on the TO refers to a manually input telephone number e The mark G on the TO refers to a pre programmed group RESERVATION LIST TIME 07 10 05 IB 41 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A TX RX FILE NO DATE
80. n Duplex Printing is selected one sided printing will be applied to the following two items 1 Received fax documents which are relay transmitted 2 Received fax documents which are sent to forward mailboxes See the TopAccess Guide for details 5 Setting RX Printing Cont Setting the rotate sort Alternation This printer setting determines whether or not to output each separate Fax job by rotated sort 90 degrees alternately Rotate Sort is available only for LT A4 sized paper Set the LT and LT R or A4 and A4 R drawers If paper becomes empty during Rotate Sort the rest of the document is printed on the remaining paper 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button Af COUNTER LE ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password EA T REGISTERING AND SETTING ITEMS 5 Press the RX PRINT button RX PRINT Press the ON button for the rotate sort function and then press the ENTER button The registered items can be confirmed in the Administrator s Function List To print the list see the User Func tions Guide DISCARD 6 Setting Recovery Transmission Setting the document holding time for retaining a document in memory using the Recovery Transmission function
81. nisher the paper is output on the receiving tray Drawers can be set for Fax only See the Operator s Manual for Basic Function e Ifa specified drawer is set for Fax as a drawer by type only the paper set in this drawer is used when the equipment receives a Fax e The paper that can be set in the drawer for Fax is LD LG LT LT R A3 A4 A4 R and B4 sizes If you want to set ST R A5 R B5 or B5 R size paper in the drawer for Fax ask your service technician 5 mm 5 mm Setting RX printing during default setup The received data are printed on paper which fits the incoming original size e When the incoming original is shorter or the same length as the paper printing area it is printed in the original size e When the incoming original is larger than the paper printing area it is printed according to the following priority Initial setting Discard printing ON Reduction printing ON To change the configuration to OFF see LH P 160 5 Setting RX Printing 1 When originals are up to 10 mm larger than the printing area the part of the originals that exceeds the paper printing area is discarded 2 When originals are at least 10 mm larger than the printing area If the original can fit on a single sheet of paper by reducing it to 90 of its original size it is reduced and printed on a sheet of paper Reduc tion printing If the original cannot fit on a single sheet of paper it is printed on 2 sheets of paper LG size or
82. nnnnnnnrnnnnnnnnnnns 29 5 Specifying the Remote FaX ooonccccccoccnnccccnoconoccnncnnnononnnnnnnoncnnnononrrnnnrnnnnnnnnnnnnnnnnrnnrrnnnrnnnnnnnnranananeness 31 Direcbentry witlhi digital KEYS sci wi x xnnsa deus a a ei 31 Address DOOK Sip a 32 SOU NU ECC Tr 33 Searching DY ID MUMDOR ctas iia 34 e Searching by address Search address sessi 36 e Searching address using LDAP SEPrVel cccccssescecccseeecceceeceecceusececsceuseeecseuueeeessuseeeesseseeesssaaes 39 Mullt address transrisSlOE 259 ad ss endedasric ome muon en da ata 41 e Confirming the destinati0NS occccooccnnccccncnnnccnonnnnnononcnnnononcnnnnnnnnnnnnnnnnnnnnnnnrrnnnnnnnrnnnnnnrnnnnnnnarinnss 42 6 Sending ONIGIMAS ui ts eei ratones esee laesit quac ak bite load 43 amp DIRE CE UANSIMISSION e MEE 43 ai bate areca nissan tua tut died eine c LIE o laird Mi bap cnm SITES Ea aat 45 eugiat cm 4T gt Sending a TONG RN T T m O 49 3 RECEIVING A FAX aiai aaa a E 51 1 Reception Modes ccccccsccccececcececsececeneeceueeceuecseueeseueeseeesaeeecueeeaueeesaeeesaeesusessesesseessesseeseeeeseeeess 52 2 S068 DUON SEMI OS dl lee ese cd llas cetus code 53 3 Relationship between Original and Paper occcconnccccccnoconnnocccnnnnonncncnoncnnnnnnononnnononnnonononennnnnnncnnncnnnnns 57 4 CHECKING AND CANCELING THE COMMUNICATIONS
83. number or password 9 Press the START button The original data is registered in the mailbox as it is scanned to memory e When you cancel the registration press the STOP button and then press the JOB CANCEL button STANDARD DESTINATION B8 RECOVERY TA 5 ADVANCED FUNCTIONS Canceling data in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender s side is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION B READY ADDRESS lb 3 Press the CONFIDENTIAL or BULLETIN BD button and then press the CANCEL button STANDARD DESTINATION Bb READY Box TYPE HOLE 4 Press the ENTER button e f the selected mailbox has not been set No entry appears Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button You can delete a confidential mailbox or a bulletin board mailbox with the administrator password Ask the administrator about the administrator password 6 Press the ENTER button 4 Mailbox Communication Cont 7 Press the YES button T
84. on on the control panel 2 Automatically Printing Lists amp Reports Cont 2 Press the ADMIN button and then press the PASSWORD button i COUNTER j ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button e Ask your administrator to the administrator password LIST REPORT MM EA 6 PRINTING LISTS AND REPORTS 5 Press the REPORT SETTING button REC Press the desired buttons for each item e If the button for the desired function is not shown press the Next button to switch screens The icons highlighted in the screen below are the default settings However the ALWAYS buttons are selected for all reports other than RELAY DESTINATION as a default setting for European versions COMM REPORT MEMORY TX If you select the ALWAYS or ON ERROR button for the MEMORY TX MULTI TX RELAY ORIGINATOR RELAY STATION and RELAY DESTINATION PRINT 1st PAGE IMAGE appears Press the YES or NO button 2 Automatically Printing Lists amp Reports Cont 8 Press the ENTER button COMM REPORT RELAY ORIGINATOR n L Setting the reception list output LOCAL ON OFF Setting whether the mailbox reception report should be printed when the original is stored in the local mailbox e REMOTE ON OFF Setting whether the mailbox reception report should be printed when the original is received from the remo
85. one services can be used even on pulse dial lines 4 To receive a tone service press the 7 button of the digital key to switch over to tone transmission For details of services and how to receive Fax information ser Vices contact your service provider MONITOR CLEAR PAUSE This function can be used when a user uses Pulse Dial line 2 SENDING A FAX 3 RECEIVING A FAX Wes Reception Modes 5 is UT T 52 A SENGS naie Tr acc aha on eosin dee eames sale a aa tect den ceemnmeeee 53 3 Relationship between Original and PaperT coocccoccccccccccncocncocnnonnnnnnononononnnonnnonnnoncnnnnncnnnonanos of 1 Reception Modes Automatic Reception Faxes are automatically received during the incoming call The line is designated for use exclusively by the Fax e Manual Reception Faxes are received when the user confirms the call on the telephone press the MANUAL RECEIVE button in the advanced menu and then the START button An external telephone is required not available for the European version Memory Reception This equipment automatically stores received originals in memory if an error e g a paper jam or out of paper occurs during reception and prevents the originals from being printed After the trouble has been cleared printing is automatically resumed Memory Reception works in the following condit
86. ontinue ace document on glass wen And press SCAN PAGE 30 4 Setting the Transmission Conditions Cont Press the START button The second original is scanned e fthere is another original to be scanned repeat steps 6 through 8 Be sure to carry out the operations within 45 seconds after the To continue place document on glass and press START appears If the equipment is inactive for 45 seconds the scanned original is sent 9 When finished scanning of the last page press the JOB FINISH but ton e The originals are sent STANDARD DESTINATION 4661 FILE NO B87 To continue la And press START SCAN PAGE 2 SENDING A FAX 5 Specifying the Remote Fax Direct entry with digital keys Direct entry is the method for specifying remote Fax numbers using the digital keys Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel 3 Key in the remote Fax number MONITOR CLEAR PAUSE C 4 If you make a mistake press the CLEAR button on the control panel or the BACK SPACE button in the address menu and correct the mistake CLEAR button Press this button to clear all values you have entered BACK SPACE button Press this button to delete each value you have STANDARD DESTINATION 4441 READY When you are dialing to an outside line via a PBX there may be a pause before the connection is ma
87. ot correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box number or password Inputting data in confidential bulletin board mailbox How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender s side is explained here Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION GHHG READY Eat NARI CHAI Dit orar 4 Mailbox Communication Cont 5 Press the CONFIDENTIAL or BULLETIN BD button and then press the INPUT button STANDARD DESTINATION Ba 6 Press the ENTER button e fthe selected mailbox has not been set No entry appears Press the BOX NUMBER button to enter the next menu key in the box number s maximum 20 digits and then press the ENTER but ton e f a password has been set press the PASSWORD button to enter the next menu key in the password max imum 20 digits and then press the ENTER button 8 Press the ENTER button e f the box number keyed in is not correct No entry appears If the password keyed in is not correct Invalid number appears Key in the correct box
88. ple originals to the same destination at one time This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job When the use of the equipment is managed under the department management or the user man agement the batch transmission can be performed only in the same department and user Redialing If the remote Fax is busy by using the Memory TX etc this system will automatically redial the remote Fax number The default of the redialing intervals and counter is different for each country region It can be changed by the service technician 2 Preparation for Transmission Switching to the Fax mode Press the FAX button on the control panel to select the Fax function Be sure to switch over to the Fax mode before carrying out Fax operations f you leave the equipment for about 45 seconds it automatically o EPA U PRINT DATA returns to the copy mode MEMORY RX amp 1 2 You can also switch to the Fax mode when the equipment is in the energy saving mode When the use of the equipment is managed under certain functions such as department management When the use of the equipment is managed under the department management or the user management each user needs to enter the department code user ID password etc To send more than one Fax enter ing the department code user ID and passwor
89. pment or when you want the equipment to enter into the energy saving mode When you press this button the menu for the energy saving mode appears Press the SLEEP button on this menu to enter into the energy saving mode and press the SHUTDOWN button to shut down the equipment FUNCTION CLEAR button When this button is pressed all selected functions are cleared and returned to the default settings If the default setting is changed on the control panel and copying scanning Fax or similar is performed the FUNCTION CLEAR button blinks STOP button Use this button to stop any scanning and copying operations in progress START button Use this button to start copying scanning and FAX operations CLEAR button Use this button to correct numbers keyed in such as the copy quantity ERROR lamp This lamp lights when an error occurs and the equipment needs some actions to be taken MONITOR PAUSE button Use this button for on hook transmission or pause entry Pressing this button in the middle of direct 4 3 entry will display as a pause on the screen Digital keys Use these keys to enter the telephone and Fax numbers ID numbers and password Touch panel Use this panel for the various settings of each function of the copier scanner and FAX This panel also indicates the status of the equipment such as when you run out of paper or there is a paper jam 1 Description of Each Component Cont Touch
90. r Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the ADDRESS button to enter the address menu then the KNOWN ID button STANDARD DESTINATION B8 05USERGS OOBLISERGS 4 Key in the desired ID number and press the ENTER button e You can key in the number within the range of 1 to 1000 STANDARD DESTINATION B READY 2 SENDING A FAX Press the button for the remote Fax that you want to send to e Each screen displays 8 destinations To view destinations not displayed on the screen press the Prev or Next button to switch the screens STANDARD DESTINATION 6661 To continue searching by ID number press the KNOWN ID button To continue searching by address H P 36 Searching by address Search address press the SEARCH ADDRESS button 6 Press the START button 5 Specifying the Remote Fax Cont Searching by address Search address When selecting the remote Faxes registered in the address book and group pressing a letter button leads to display the remote Faxes whose names start with the letter and or numbers which makes it easy to choose the desired remote Faxes Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the ADDRESS button to enter the address menu Press the SEARCH ADDRESS button STANDARD D
91. r B4 and B5 originals are placed they are sent in their original sizes To set the originals with different width see P 27 Sending dif ferent width originals When LD LG LT R COMP A3 and B4 A4 R B5 originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown A in the figure and sent to the remote Fax Entering the sender information LU P 146 2 Registering the Ter minal ID When LT ST R A4 A5 R or B5 R originals are placed as shown in the figure on the right the pre entered sender information is printed in the shaded position shown B in the figure and sent to the remote Fax LA 2 SENDING A FAX 4 Setting the Transmission Conditions Variety of optional functions Originals can be sent using different transmission conditions resolution original mode exposure trans mission mode original size ECM quality TX Line SUB SEP SID PWD subject and body Settings for the subject and body are available only when you are using the Internet Fax function If you change the transmission conditions the new settings are valid for one transmission only They return to the default settings after the transmission The following describes the settings of each item e Resolution Set the resolution before you scan the original to be sent STANDARD Original with regular size text FINE Original with small size text and fine illustrations U FINE
92. recep tion It will be heard after each Fax reception has printed Dial type Line 1 Line 2 DP MF not available for the European version There are 2 types of telephone lines Dial pulse lines DP and multi frequency lines MF Change the telephone line setting to match the type of line you are using when you first install the system or you change the connected telephone line The line 2 number can be set when the optional 2nd line board is installed 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button E COUNTER fji ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 3 Setting the Reception Mode Cont 4 Press the FAX button PRINTER gt P E FILING 6 Press the desired buttons for each item Press the Prev or Next button to switch the screens The screen below shows the default settings With the monitor tone volume you can adjust the volume level used when the MONITOR PAUSE button on the control panel is pressed e With the reception completion tone volume setting you can adjust the volume level of the Fax reception end of print tone To adjust the volume press the 4 or f buttons Pressing the button raises the volume while pressing the 4 button lowers it When a tone
93. rectify the problem with the points below or the problem not listed below call service for assistance Trouble Check Point 174 Originals cannot be received even if RECEIVE is displayed and the START button is pressed Did you replace the handset before you pressed the START but ton When you answer a call on the handset to receive a Fax do not replace the handset until you press the START button Is the modular cord disconnected Is there a problem at the remote Fax Check this with the party try ing to send the original Paper is not output Is the equipment out of paper The received original is printed dark and is illegible or black stripes are printed on the origi nal Make a local copy and confirm proper printing Is the original being sent a dirty copy Check this with the party try ing to send the original Is the trouble due to a problem or operation error at the remote Fax Check this with the party trying to send the original Paper is output but not printed Is there enough toner Is the original placed correctly on the remote Fax Check this with the party trying to send the original Paper often jams 8 TROUBLESHOOTING Is the paper drawer size setting correct Is the paper drawer properly inserted Is the specified paper type being use 9 SPECIFICATIONS 1 Mal Specifications eH 176 1 Main Specifications Size of Original LD LG LT LT
94. remote Fax Entering the Fax number J P 31 Direct entry with digital keys Selecting from address book LJ P 32 Address book entry Selecting by group registration H P 33 Group entry Selecting using multi address transmission H P 41 Multi address transmission 1 0 Press the START button The original data is transmitted to the remote mailbox after it is scanned to memory e f you want to cancel the transmission during scanning press the STOP button and then press the JOB CAN CEL button f you want to cancel the transmission while underway press JOB STATUS FAX select the correct entry and press DELETE LI P 71 Canceling transmissions during memory transmission The registered box number will be transmitted as a SUB address The registered password will be transmitted as a SID 4 Mailbox Communication Cont Polling data out of mailbox How to poll retrieve Fax data out of a confidential mailbox or a bulletin board mailbox on receiver s side remote Fax is explained here 4 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the ITU MAILBOX button STANDARD DESTINATION GOGH READY ADDRESS lb EP POLLIMG RESERVE RE POLLING Press the CONFIDENTIAL or BULLETIN BD button and then press the POLLING button 4 Press the ENTER button STANDARD DESTINATION GHHG RE
95. rnal telephone and press the MONITOR PAUSE button Then ask him her to operate their equip ment for receiving a Fax 6 Sending Originals Cont Off hook transmission This mode is available by picking up the handset of the external telephone to dial When the other party receives the call as a telephone call you can talk with him her This operation is available when the Line 1 lamp is OFF ee e An external telephone is required not available for the European version e You can specify the remote Fax only using the external telephone Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions 4 Pick up the handset of the external telephone 5 Dial the remote FAX number with the external telephone D Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number put the handset down to cut the line and then pick up the handset again to redial When you hear the answer tone short high pitched tone through the handset indicating the connection has been made with the remote Fax press the START button When the other party receives the call as a telephone call ask him her to operate their equipment for receiving a Fax 7 Replace the handset of the external telephone E 2 SENDING A FAX Sending a Tone T
96. rver or some additional settings may be required depending on a mail server used See the TopAccess Guide for details Text data and TIFF format image data are the only file formats this equipment can receive See the Scanning Guide for details Transmitting data in offramp gateway When you want to send an E mail to this equipment with offramp gateway function or when you want to set this equipment as a relay station to perform an offramp gateway transmission advise the sender of how to perform an offramp gateway transmission To set this equipment as a relay station to perform an offramp gateway transmission Send an E mail to this equipment with an E mail address including a Fax number of a relay destination You can also attach a subaddress mailbox subaddress e Sending to a Fax machine FAX xXxxxxxxx FQDN The Fax number of a relay destination comes at xxxxxxxx e g In case that the domain name FQDN of this equipment is host1 oki com and the Fax number is 1212121212 the Fax should be sent at FAX 1212121212 nhost1 oki com e Sending to a subaddress FAX Xxxxxxxx T33S yyyy FQDN The Fax number of a relay destination comes at xxxxxxxx e g In case that the domain name FQDN of this equipment is host1 oki com the Fax number is 1212121212 and the subaddress is 1234 the Fax should be sent at FAX 1212121212 T33S 1234 host1 oki com T33S in the above is a code which denotes a subaddress When a Fax is
97. s e By address book entry only 400 destinations e By group entry only 200 groups 400 destinations per a group maximum 400 locations e By combining direct address book and group entry 400 destinations maximum Multi address transmissions must be set in the memory TX mode H P 25 Setting the transmission conditions Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions 4 Specify the remote Fax numbers To continuously enter remote Fax numbers after having specified them by means of the digital keys press the MULTI button then enter the next number You do not need to press the MULTI button for the address book or the group entry The selected destinations can be confirmed by selecting the DESTINATION button H P 42 Confirming the destinations To cancel the remote Fax number entered with digital keys press the CLEAR button on the control panel To cancel a remote Fax specified with address book or group entry press the highlighted button for the remote Fax again To cancel all specified remote Faxes press the ALL CLEAR button To cancel a remote Fax specified with direct entry press the DESTINATION button to enter the destination menu and then cancel it LL P 42 Confirming the destinations STANDARD DESTINATION 6
98. strator password 6 to 10 digits and then press the ENTER button e Ask your administrator for the administrator password E 7 REGISTERING AND SETTING ITEMS 4 Press the FAX button I LINE 2 MODE E 6 Select either of the DP or MF buttons for the dial type line 2 set ting Press the Next or Prev button to switch the screens as required DP MF G3 P 151 3 Setting the Reception Mode 7 Press the ENTER button ADDRESS lb INITIAL SETOP DIAL TYPE 4 2nd Line Board optional Installation Cont 2nd line setting When the optional 2nd line board is installed its operation can be selected using the following procedure e Transmission Reception Both transmission and reception are available all the time e Reception only 24 hours The 2nd line is always standing by for reception e Reception only timer Only reception is available during the specified period of time Even during reception only the specified line performs transmission if any line has been specified by the options or address menu 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button E COUNTER j ADMINISTRATOR PASOWORD Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password EA T REGISTERING AND SETTING ITEMS 4 Press the FAX
99. t Total pages Date sent Sender s ID name Sender s automatically attached ID Fax number Communication number Sender information is printed about 5 mm from the top edge of the transmitted original Example of how Receiver Information is printed on originals you receive TO Aaabbb p001 001 FROM Cccddd RECEIVED 07 10 05 15 08 Receiver s ID name Date received automatically attached Number of pages Pages sent Remote Fax ID information Receiver information is printed about 5 mm from the bottom edge of the received original 7 REGISTERING AND SETTING ITEMS 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then the PASSWORD button COUNTER E ADMINISTRATOR PASSWORD Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator for the administrator password 2 Registering the Terminal ID Cont 5 Press the TERMINAL ID button 6 Press the ID NAME button and enter the ID name in the letter entry screen up to 20 characters When you have finished entering the let ters press the ENTER button Entering letters see the Operator s Manual for Basic Function onal Code E T REGISTERING AND SETTING ITEMS 8 Press either the YES or NO button for adding the international code Add the International Code If you add t
100. te Fax to the local mailbox e RELAY STATION ON OFF Setting whether the mailbox reception report should be printed when the multi address relay transmis sion is received from the multi address relay originator 1 Press the USER FUNCTIONS button on the control panel 2 Press the ADMIN button and then press the PASSWORD button E JE COUNTER j ADMINISTRATOR PASSWORD La 6 PRINTING LISTS AND REPORTS Enter the administrator password 6 to 10 digits and then press the ENTER button Ask your administrator to the administrator password INTERNET FAK 2 Automatically Printing Lists amp Reports Cont 6 Press the RECEPTION LIST button COMM REPORT 7 Press the desired buttons for each item e The icons highlighted in the screen below are the default settings However the default setting for European versions is as follows RELAY STATION ON LOCAL OFF REMOTE ON RECEPTION LIST RELAY STATION RECEPTION LIST RELAY STATION 6 PRINTING LISTS AND REPORTS 3 Lists Reports Samples Transmission journal Manually and automatically output This is the list of the transmission related information such as communication results and remote Fax numbers e Output information for the last 40 or 120 communications can be confirmed Switching the number of communications output H P 121 Setting the transmission reception journal output and its number e Th
101. the touch panel The retention period of the data needs to be set in advance LL P 168 6 Setting Recovery Transmission Using recovery transmission 1 Press the FAX button on the control panel Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button STANDARD DESTINATION GHHG Ej BERE j ETTUMAILBOM LIST B E CHAIN DIAL COMM 3 Select the data you want to retransmit You can change the Fax number only when the first transmission is performed by a direct dialing Press the BACK SPACE button to delete it and then key in a new number STANDARD DESTINATION 46611 READY RECOVERY TX 018 USER 1 amp 5 14 48 001 4 Press the SEND button 7 Recovery Transmission Cont Canceling recovery transmission 4 Press the FAX button on the control panel 2 Press the ADVANCED button to enter the advanced menu and then press the RECOVERY TX button STANDARD DESTINATION B READY o ABEL LL E ETE A l Ha i 5 CER TTE t POLLING RESERVE amp E TU MAILBOX LIST E CHAIN DIAL COT 3 Select the data you want to cancel 4 Press the JOB CANCEL button STANDARD DESTINATION 6661 READY ADDRESS jji RECOVERY TX 018 USER 1 amp 5 14 48 001 STANDARD READY Ea 5 ADVANCED FUNCTIONS 8 Onramp Gateway Onramp gateway overview This function is used to transmit
102. tions for each page cccccococcnccccocconcccnnconcononcnnnnonononnnnnnnrnnonnnrrnnnnrnnrnnnnnaross 29 opecilylrig ING Remote Fax oii piae roten re ieee IHRER Oe bins PME prae ERR enirn dorem Vii 31 Direct entity with digital Ke Sita nt 31 lt Address DOOK CUY eR e 32 STO UPCN IV H a eneee 33 Searching Dy ID UMD stc ias 34 e Searching by address Search address sees nennen nennen nnns nnn nnns 36 e Searching address using LDAP server sees n nnne nnns 39 gt MUESTRAS SS Na 41 e Confirming the destinalONS iria 42 a DENAIN OMS corales 43 2 IPSCEUAINSIMUS SIO rial did a sl Sots ausmeasiseb RAD 43 gt Memory transmis SION sre sinere ase Uubrrodhan v106 e dao edid deat dub iia cea 45 Other tansmissiOnS estr oi id NE 47 A A ea edit sted sd ence eens ues edad aaa ten oats 49 1 Transmission Mode e Memory Transmission The original is scanned into memory and automatically starts to be sent once a connection has been made Using this mode you can send the same original to 2 or more remote Faxes multi address transmission Direct Transmission The remote Fax is dialed immediately and the original will be sent as it is being scanned This mode is useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax document Originals ar
103. tput H P 121 Setting the transmission reception jour nal output and its number Reservation list List of the files in memory that are standing by to be sent e Address book information List of names phone numbers of remote Faxes E mail address SUB SEP and SID PWD entered in the address book To print out the list see the User Functions Guide e Group numbers information List of names and remote Faxes entered in a group To print out the list see the User Functions Guide e Function list List of current system settings To print out the list see the User Functions Guide e ITU Mailbox list List of the current status of mailboxes Printing transmission reception journals 1 Press the JOB STATUS button on the control panel ENERGY ERRUPT JOB STATUS ACCESS SAVER O FUNCTION CLEAR ee ELA 6 PRINTING LISTS AND REPORTS Press the LOG button to enter the log menu and then press the SEND or RECEIVE button 3 Press the JOURNAL button The journals will be output e If the JOURNAL button is pressed with a file selected the journal of the selected file for one transmission is output Hd 13 38 Hl 11 23 W4 11 28 1 Manually Printing Lists amp Reports Cont Error code table If an error occurs during communications an error code is indicated in the transmission journal reception journal or memory transmission journal
104. transmissions On hook transmission In this mode you can confirm the answering tone from the remote FAX without picking up the handset of the external telephone When the other party receives the call as a telephone call you can talk by picking up the handset of the external telephone This operation is available when the Line 1 lamp is OFF Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions 4 Press the MONITOR PAUSE button You will hear the dial tone from the built in speaker To cancel the setting press the MONITOR PAUSE button again MONITOR CLEAR PAUSE 5 Specify the remote Fax e Specifying by digital keys LU P 31 Direct entry with digital keys e Specifying by address book LH P 32 Address book entry D Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number press the MONITOR PAUSE button to cut the line and then press the MONITOR PAUSE button again to redial 6 When you hear the answer tone short high pitched tone through the built in speaker indicating the connection has been made with the remote Fax press the START button When you hear the other party s voice answering the call before pressing the START button pick up the hand set of the exte
105. u e REMOTE 1 and REMOTE 2 Select them when the data should be saved in the hard disk of a client PC through a server The administrator has to make some settings in advance using the TopAccess function to select either of them See the TopAccess Guide for details STANDARD DESTINATION B 5 ADVANCED FUNCTIONS 6 Select the file format e PDF MULTI Select it when the data should be saved as a multiple page PDF file e PDF SINGLE Select it when the data should be saved as a single page PDF file e TIFF MULTI Select it when the data should be saved as a multiple page TIFF file e TIFF SINGLE Select it when the data should be saved as a single page TIFF file e XPS MULTI Select it when the data should be saved as a multiple page XPS file e XPS SINGLE Select it when the data should be saved as a single page XPS file When the data is being saved a folder called TXFAX folder is automatically created and the data is saved in this folder When TIFF SINGLE PDF SINGLE or XPS SINGLE is selected another folder with the file name entered in step 4 is automatically created and each page of the data is saved in this folder The client PC can access the saved data by opening the shared folder in the hard disk of this equipment on the network STANDARD DESTINATION GHHG 7 Press the ENTER button after all the settings have been made 8 Specify the remote Fax Entering the Fax
106. up to one month later The date hour and minute of reception time can be set The date and time of reception can also be set in a polling reception Using delayed transmission reservation Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel Press the OPTION button and set the transmission conditions P 23 4 Setting the Transmission Conditions 4 Press the ADVANCED button to enter the advanced menu and then press the DELAYED TX RESERVE button DESTINATION B j ETTUMAILBOM LIST B E CHAIN DIAL COMM 5 Key in the date hour and minute Press the 8 and Eb buttons to move the cursor Key in the time using the 24 hour clock system To correct the entry press the CLEAR button and then key in the correct number STANDARD DESTINATION B READY DE ER 5 ADVANCED FUNCTIONS 6 Press the ENTER button 7 Specify the remote Fax Entering the Fax number J P 31 Direct entry with digital keys Selecting from address book LU P 32 Address book entry Selecting by group registration H P 33 Group entry e Selecting using multi address transmission H P 41 Multi address transmission 8 Press the START button e Canceling delayed transmission reservation of which status is Wait LL P 70 Canceling reserved memory transmissions e Canceling delayed transmission that is currently being transmitted H
107. using PRINT st PAGE IMAGE Relay transmission relay station report When this equipment is setup as a relay station a status report of the transmission to the relay desti nations is output The reduced transmission document can be added by using PRINT 1st PAGE IMAGE Relay transmission end terminal report When this equipment is setup as a relay station a report providing the final outcome of the relay trans mission is transmitted to the relay originator The reduced transmission document can be added by using PRINT 1st PAGE IMAGE Mailbox reception report Printed when an original is received in a confidential or bulletin board e Relay station report Printed when an original is received in a relay mailbox Power failure list The list of the jobs which were erased will be output if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communica tion LE 6 PRINTING LISTS AND REPORTS Setting the lists and reports output Setting the transmission reception journal output and its number AUTO ON OFF Setting whether the transmission reception journal should be output automatically e Transmission journal 40 120 Setting the number of communications on the transmission journal as 40 or 120 e Reception journal 40 120 Setting the number of communications on the reception journal as 40 or 120 Press the USER FU
108. utton RECEIVE LA 4 CHECKING AND CANCELING THE COMMUNICATIONS e Ifthe desired file columns are not displayed press the Prev or Next button to switch the screens To output the list with the transmission or reception result press the JOURNAL button EZ P 116 1 Manually Printing Lists amp Reports DSERHT USER 2d USER W1 14 56 W1 13 36 DL 11 28 DT 2s 1 Checking Transmission Result Cont Address registration from send receive log You can register the information such as the remote Fax numbers and E mail addresses in the address book from the send receive log screen The following information can be registered from the Send log e Remote FAX number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server E mail address which was manually entered or which was searched for by the LDAP server The following information can be registered from the Receive log e Remote FAX number which was dialed by direct entry using the digital keys or which was searched for by the LDAP server for a Polling Reception E mail address of the sender 1 Press the JOB STATUS button on the control panel Press the LOG button to enter the log menu and then press the SEND or RECEIVE button Select the remote Fax you want to register in the address book and then press the ENTRY button Hd 14 58 Hd 13 38 W4 11 23 Hd 11 28
109. ver via network In this case it is required to register the directory search name using TopAccess via network beforehand You can also set the default LDAP server that you want to select Ask your network administrator for details Place the original s e P 20 Setting originals 2 Press the FAX button on the control panel 3 Press the ADDRESS button to enter address menu and then press the SEARCH ADDRESS button e If the LDAP server has already been set go to step 6 STANDARD DESTINATION GHHG 5 Specifying the Remote Fax Cont Press the directory search name that you want to search and then press the ENTER button DESTINATION B Search the remote Fax and then send it Follow the procedure from step 4 in P 36 Searching by address Search address Searching using the LDAP server is available for Fax number and E mail E 2 SENDING A FAX Multi address transmission The multi address transmission function allows you to send the same document to 2 or more remote Faxes in a single operation which can be done by combining direct address book and group entry Com bining with the Internet Fax function is also available This eliminates the need of placing the original and then dialing the number for each destination The following shows the number of destinations that can be entered according to how the remote Fax is specified By direct entry only 400 destination
110. which are grayed out denote that functions for these buttons are not select able 1 Description of Each Component Cont Connecting cables Be sure that the power of the equipment is turned OFF before connecting the cables Do not connect this equipment and a telephone to a telephone connector in parallel OKI CX1145 MFP 1 LINE2 Connect a telephone line when the 2nd Line Board optional is installed 2 LINE Connect a telephone line 3 TEL Connect an external telephone for a remote reception An optional external telephone handset is not available for this version wo 1 BEFORE USING FAX 2 SENDING A FAX lt MANNS MISSION MIO eet ru M 16 Preparation for ITahnsrmilS Ni 18 1 JADOBCIOFIGIPIGIS iaia etude E aei Nida Stott cla eau cete Len HUS A Te EC E 19 Original size Original scanning range essssessesseeseee eene nnne nnne nennen nnn sinn nnn nnn nis 19 e SeUnNgT ONNA S m 20 Setting the Transmission CONNI IONS occcconccccnoccnoconoconocanonannonanononcnnnnnnnnonnnonannnnnnenanenons 23 Variety Ot Optional TUNCHONS tc ced 23 Setting the transmission Conditions suae cis iedoade coute dt yeaa DE ted cued acs rho Uus Deco Rcx abel ELE MR Ec c eps 25 e Sending different width originals s aet e E E E E E R 27 e Setting the scanning condi

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