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Oki B 4500 User's Manual

1. 21 Installing Toner Cartridge AA 21 Connecting Telephone Line 23 Connecting Telephone Handset or Answering Machine 24 Connecting Power Cable A 24 Loading Papers sities Eg EE eegenen haie Ee De Ee ee 24 Setting the Clock RRRRRRLR 25 Setting the Answering Mode AA 25 Answering Mode Options sesssseeeseeesssreessserereresresees 26 Changing Answering Mode 27 Fax Machine Identification 27 Setting Fax Machine Identification eee 28 Setting Language ee se ee 29 Connecting toa PBX sssrinin 29 MEP Function idee EE aen Ee ERG ed Vere nich Ee Eers ee Ee Vele eg 30 DIAL DIRECTORIES ep let ergoe mener 31 Programming One Touch Keys 31 One Touch Parameters 0 0 0 0 cece see see se ee ee se ee 32 Chain Dialling ss 33 Programming AUTO DIAL Numbers AA 33 Programming Groups ee ee 34 BASIC OPERATIONS A 36 Preparing Documents sesse se see se ee ee ee ee Ge ee 36 Document SIZE EERS SE REEKSE FEE dabei 36 Multiple Page Documents 36 User s Guide Loading Documents 20 00 see ee ee ee ee ee ee ee 36 Sending Confidential Faxes 51 Sending Fax to Single Location
2. 37 Receiving Confidential Faxes A 52 Search Key Dialling cisci 38 Creating Confidential Mailbox 52 Real Time Dialling iese see see ee se ee ee Ge Ge ee 38 Closing Confidential Mailbox i iese ese ee se se ee 53 Rediallang sise miss hist 38 Changing Mailbox Password iese sees see se ee ee ee ee 53 Confirming Results ee see see se ee ee ee Ge Se Se ee 38 Printing Confidential Faxes 54 Stopping a Transmission 39 Relay Broadecastng sssisssiieietosis ise etreiitosresoisssrsieie setao 55 Receiving Faxes Manually 39 Relay Initiating Station 55 Receiving Faxes in Memory 39 Relay Key Station ssh 55 Memory Reception iese se se se Ge GR Rd ee 39 Relay Broadcast Report 0 0 eee see see se ee ee ee 55 No Paper Reception essien ee ee ee ee ee ee 40 Initiating Relay Broadcast 55 No Toner Reception Vs 40 POUWINS sine EE ER OE 56 Cancelling Messages Stored in Memory iese see ese 40 Polling Transmission 56 Rejecting Unsolicited Fax Messages 41 Polling Reception 2 0 0 ee eee ee ee Se Se Ge Ge RA Re ee 58 Power Failures amp Memory 4
3. Contrast Setting iese sesse eee ee ek ee ie Copy KEY issie ed nitrate 16 Copying Making Copies Using Manual Feeder Counter Display Key D Delayed TX Key oo se see ee ee ee 18 Dial Parameters Changing ss ordes oge Ee Eg ge eg 72 STONES En ae ee ees Dial Prefix EE remets Dial Tone Detect DIALEING ele ees ge os in see de Ese ten Dialling Problems zen nain rires Real Time iese see see ee ee ee ee ee Redialling D Sach Key Lines stuer gd DISTANT STATION UD 74 76 Distinctive Ring 0 eee se ee ee 63 Document Jam 85 88 Documents Clearing Jams Loading s es Ko Multiple Pages wo eee se ee ke 36 Brea sieste 36 EE 36 E ECM Function Error Correction Mode 64 End of Session Tone ee 19 Err Report MCF 79 Error Messages 88 Error LTE 19 User s Guide 91 English F Flash Earth Normal cceseeeeesereeeees 72 G EA IE N 17 H Hook Voice Request Key Hyphen Ke sesse bes basses l IR 75 ILLEGAL OPERATION 52 53 54 57 Image Drum Alarm eee ee eee 89 Image de ARE EE 80 Incoming Ring 63 Instant Dialling oe se see see ke Ge ee ee 65 K Key Select Tone enian an se se ee ee 19 L LED Panel ai ees eia Location Prog Key LOST osse er GE EE ee De De Re bees M Manual Receive Mode 26 MCE OMuln Loe i ee see ee 61 MCE Single Loc esse esse se seek ee 61 Mem Full Save sessions 64
4. ENTER 01 24 Press the SELECT FUNCTION key to finish or continue to create department ID numbers The display shows that a password ID is required before the fax machine can be operated ENTER ID gt XXXX Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric keypad press number 7 The display shows 7 RESTRICT ID PRG YES NO 2 1 7 Press the d YES key and the display shows DEPARTMENT NO ENTER 01 24 Using the numeric keypad enter the two digit code of the department ID you want to change and the display changes to ENTER ID XXXX ENTER 4DIGITS Using the numeric keypad enter the required four digit password and the display changes to ID CLOSE YES NO gt Press the NO gt key and the display changes to ENTER ID ENTER 4DIGITS Changing Restricted ID 9 Using the numeric keypad enter a new four digit password and then press the d YES key The display changes to DEPARTMENT NO ENTER 01 24 1 Using the numeric keypad enter your four digit password 2 Press the SELECT FUNCTION key 70 OKIFAX 4500 10 Press the SELECT FUNCTION key to finish or continue to change department IDs Closing Restricted ID Using the numeric keypad enter your four digit password 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 4 Using
5. Mem Feeder SW 46 63 Memory Error oo cece ee a 89 Memory Overflow esse sesse se se se ee 64 89 Memory Reception Mode sesse see 27 MF Tone Duration vi MF Tone DP Pulse ceeeceeeseeeeeeee 72 Monitor Volume see sees ee Re 62 MSG IN MEMORY iese 39 40 52 0 Off Hook Alarm Tone iese ese ese se see se ee 19 OK ER EE a oe reece 77 One Touch Keypad ce sesse se see ee ee 17 One Touch Labels One Touch Param esse see see ee ee ee 65 OR EG HA AS AEA ste 75 OVER WRITE A 57 P Paper Feed Error Paper Jam we Paper Out Jam oo cece cece ee ee Paper SIZE His RS en Paper SIZE su de Poe gedek ge Eer Re EE 88 Pause SA AN Seege 17 PBX Lines EE EE Ee nr 72 PC Receive Mode 27 PE Fax Kauthen 64 POLENG poteren errereen hist Plm OS EE EE POLLING TX RX Power Save Mode Print Counters Print Operation Key Printer Alarm iese sees ese ee ee ee ee ee Printer Cleaning Key ss PRM ECHO EE o Pulse Dial Rate Le Pulse Dial Type iese sesse see ee ee ee ee 72 Pulse Make Ratio sesse sesse ese ee 72 Re dial KV EE ES ae meet Redial Tries i Relay Init Key see sesse se se se ee ee Ge ee 18 Relay List Numbers sesse see see se se see se se ee 55 Relay Password ie sesse se see se ee ke Ge ee 55 Reload Document 89 Remote Diagnosis iese see see se ee ee 64 92 OKIFAX 4500 Remote
6. User s Guide 41 e Any messages your fax machine has received into memory but not yet printed are lost e If you have loaded documents onto the document feeder of your fax machine any dialling or transmission settings are lost Your fax machine prints a power outage report to inform you of a power failure Use this report to determine which received messages you may have lost and which transmissions you may have to resend Refer to Reports for more information Making Copies Your fax machine can also be used to make copies You can make up to 50 copies at one time Your fax machine automatically makes all copies in FINE mode EX FINE and PHOTO mode can be selected manually by pressing the d YES key 1 Load your documents 2 Press the COPY key The display shows PRG NO OF COPIES 1SETS ENTER 1 50 If you want to make just one copy you are finished Your fax machine waits a moment then begins copying 3 To make multiple copies enter the number of copies you want to make on the numeric keypad Then press the COPY key again Your fax machine begins making the required number of copies Making Copies Using Manual Paper Feeder The manual paper feeder of your fax machine allows you to make copies on a different type of paper than what is normally kept in the paper tray of your fax machine To make copies using the manual paper feeder follow the instructions below 1 Load your documents 2 Insert a s
7. Using the numeric keypad enter the number of the personal mailbox you want to close and the display shows PERSONAL BOX CONF YES NO gt Note If the message ILLEGAL OPERATIONis displayed the personal mailbox you are trying to close contains messages You must print any messages before closing the personal mailbox Press the NO gt key until the display shows PERSONAL BOX CLOSE YES NO gt Press the d YES key and the display shows DELETE PERSONAL BOX YES NO gt Press the d YES key to close the personal mailbox and the display again shows PERSONAL BOX NO ENTER 1 8 Continue to close personal mailboxes created on your fax machine or press the SELECT FUNCTION key to finish Changing Mailbox Password Changing the password for a confidential or personal mailbox created on your fax machine is as follows 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO 2 1 7 Press the d YES key and the display shows PERSONAL BOX NO ENTER 1 8 User s Guide 53 English 5 Using the numeric keypad enter the number of the mailbox where you want to change the password and the display shows PERSONAL BOX CONF YES NO gt N Note If the message ILLEGAL OPERATTON is dis
8. DP PULSE dial parameter setting in Programming If your fax machine is connected to a PBX make sure you have programmed to work with a PBX see Connecting to a PBX in Installation The display shows a communication error This alarm indicates any of a number of problems You may be trying to communicate with an incompatible fax machine your machine can only communicate with ITU T Group 3 fax machines The remote machine may not be able to perform the function that you want such as polling or confidential messages The remote machine may also be out of paper or experiencing a paper jam Bad telephone line conditions can also cause communication errors Try sending the fax again and check to make sure you are dialling the correct telephone number If you have to dial a prefix number to get an outside line or if you are dialling internationally you may need to enter a pause using the PAUSE One Touch key after the dial prefix or international dialling code to tell your machine to wait for a dial tone If you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key see Dial Directories Lastly either your fax machine or the remote fax machine may need servicing Try sending a fax to another location to check your machine You sent a fax but the image the remote fax machine received
9. Each fax number you enter or program into your fax machine can be up to 32 digits long When a number is longer than 32 digits it is possible to dial this number using combinations of One Touch keys AUTO DIAL numbers or the numeric keypad When programming a chain dial number into a One Touch key or AUTO DIAL number press the Plus key at the end of the first part of the number to indicate to the fax machine that this is a chain dial number 16 OKIFAX 4500 16 17 18 19 20 When programming TSI CSI and call back numbers into your fax machine this key is used to enter a symbol PAUSE Key One Touch Key 10 Use this key on the One Touch keypad to enter automatic three second pauses in dialling when programming telephone numbers For example you may want to use this key to tell your fax machine to wait for an outside or international line to open Pauses in telephone numbers are marked by a P symbol SPACE Key One Touch Key 9 Use this key on the One Touch Keypad to enter spaces while programming or to erase previously programmed information Unlike the PAUSE key spaces are used for easier reading only and have no effect on dialling One Touch Keypad For a description of all the functions of the One Touch keypad see the following section One Touch Keypad One Touch Labels After programming a location into a One Touch key write the name of the location on the One Touch label Lift off the plas
10. 4 character before the number which is a generally recognised method of indicating the international access code before the country dialling code The 9 SPACE One Touch key is used to enter spaces in a number 6 Press the START key to save your entry 7 Enter your Sender ID This is a descriptive title up to 32 characters long Refer to the instructions below To Do This Use Enter numbers Numeric keypad Press once for each number required Enter spaces SPACE One Touch key Enter hyphens HYPHEN key Enter alpha characters Enter a unique character Enter next character Move the cursor to make corrections Locate the character you want on the numeric keypad Press that key repeatedly until the character appears Press the 0 UNIQUE key repeatedly until the character you want appears The following characters are available amp 27 ABNOUEADeaD Press the NO key to move the cursor to the next position for the next character lt q YES and NO P keys 8 Press the START key to save your entry The display shows NO lt CALL BACK NO gt 9 After the display clears use the numeric keypad to enter the telephone number you want to use for call back messages Enter up to 20 characters Note Use the HYPHEN or 8 One Touch key to enter a character before the number which is a generally recognised method of indicating the international access code before the country dialling code T
11. NO J gt key until the desired fax speed is selected Press the d YES key to confirm your selection The display shows 28 ONE TOUCH PARAM YES OT NO gt 32 OKIFAX 4500 10 Press the SELECT FUNCTION key to finish bh Note Should you later change the location the One Touch key is used for then remember to switch Echo Protection off and reset the transmission fax speed rate to 14 4K if necessary Chain Dialling Each fax number that you enter or program into your fax machine can be up to 32 digits long If you need to dial a number which is longer than 32 digits then you can use the chain dial feature To create a chain dial number program the first 31 digits of the number into a One Touch key or AUTO DIAL number Then press the 8 One Touch key to make this a chain dial number Next program the rest of the number into another One Touch key or AUTO DIAL number You can if so desired leave the second part of the number unprogrammed and enter it manually on the numeric keypad To use a chain dial number select the One Touch key or AUTO DIAL number programmed with the first part of the chain dial number The display will show PRESS OT AD SRCH KEY Then select the One Touch key or AUTO DIAL number programmed with the second part of the chain dial number If the second part of the chain dial number was not programmed enter it manually on the numeric keypad Press the START key to begin sending the fax P
12. NW E e ee Carefully remove the protective sheet from the image drum unit 6 Place the image drum unit back into your fax machine Ensure that the tabs on both sides of the image drum are inserted correctly as shown Then press down firmly on both ends of the image drum until it snaps into place Remove the protective plastic cover from the toner well in the image drum unit Warning Be careful when handling the toner cartridge Do not let toner spill onto your clothing or other porous materials If you experience any problems with toner refer to the safety instructions at the beginning of this User s Guide Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge OKIFAX 4500 Caution Be careful not to insert the toner cartridge backwards into the image drum unit 9 With the ridged sides facing up and the coloured lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place 10 Once the toner cartridge is in place push the coloured lever all the way forward to secure it and release the toner Connecting Telephone Line 1 Insert one end of the telephone cable into the LINE terminal at the back of the machine 11 Close the top cover of the f
13. then insert them face down into the document feeder If necessary readjust the document guides for a snug fit Your fax machine will grip the documents and pull the Document Type Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Your documents are now ready for faxing or copying Sending Fax to Single Location 1 Load your documents 2 Select a location Refer to the instructions below To Dial Using Do This One Touch key Press the One Touch key bottom page into the machine NE Z A 4 If necessary use the Transmit Resolution or d YES key to set the resolution of your document Resolution to Use STD Standard Document Type Normal office documents Documents with small type or other fine details Documents with photos or many shades of grey FINE or EX FINE PHOTO 5 If necessary use the Type of Original or NO B key to set the level of contrast in your document AUTO DIAL number Numeric keypad External telephone Press the AUTO DIAL key then enter the two digit AUTO DIAL number on the numeric keypad Dial as you would on a normal telephone If you make a mistake press the YES key to go back and re enter the number Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to If the receiving fax machine is in automatic reception mode you will hear a
14. 5 Press the SELECT FUNCTION key to finish Shipping the Fax Machine When shipping the fax machine once it has been in use please follow the re packaging procedure below 1 Remove the image drum unit with toner cartridge from the fax machine 2 Place the image drum unit with toner cartridge still attached into a black plastic bag and keeping it away from direct sunlight 3 Re package the fax machine and the image drum unit separately into packaging material and a shipping carton Caution DO NOT ship the fax machine with the image drum unit installed unless it is a new fax machine and has never been used Problem Checklist Your fax machine is a complex machine with many features and functions which allow it to operate in different ways Many problems you experience may be due to improper programming If you are experiencing a problem read through the list of problems and solutions before calling your dealer Your telephone does not ring if your fax machine is set tel fax answering mode and the incoming call is a voice call This is normal In the tel fax answering mode your fax machine answers the incoming call and detects if the call is a voice call or a fax call If the call is a voice call your fax machine will ring but your telephone will remain silent It is recommended that you only use tel fax answering mode if your telephone is located near the fax machine The display is blank Check the power cable to m
15. LED print head and transfers them to the printing paper User s Guide 13 Control Panel UU U U C 8 5 Ad B5 AS Ah lt G DELAYED PRINT RELAY TX OPERATION CONF TX INIT TX POEL ING 6 7 8 9 SPACE 10 PAUSE REPORT COUNTER LOCATION USER PRINTER PRINT DISPLAY PROG PROG CLEANING 15 STOP START a E E E a a UNIQUE ALARM WM ooo PHOTO EX FINE FINE STD LIGHT NORMAL DARK HOOK SELECT copy EC HYPHEN SEARCH V REQUEST REDIAL AUTO DIAL FUNCTION 14 OKIFAX 4500 Control Panel Keys amp Indicators 1 LCD Panel Refer to this liquid crystal display LCD panel for instructions and information while your fax machine is operating or while you are programming your fax machine Transmit Resolution lt q YES Key This key changes the resolution used for transmitting documents Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO for originals that include colours or many shades of grey You will also use this key as the d YES key when making selections or to move your cursor while programming Type of Original NO gt Key This key selects document contrast after loading a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for o
16. POLL and CLOSE in that order Keep pressing the NO J gt key until the display shows PERSONAL BOX POLL YES NO gt 7 Press the d YES key and a personal mailbox is created for polling 8 Press the SELECT FUNCTION key to finish Closing Personal Mailbox Polling Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 3 Using the numeric keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO 2 1 7 4 Press the d YES key and the display shows PERSONAL BOX NO ENTER 1 8 5 Using the numeric keypad enter the number of the personal mailbox you want to close and the display shows PERSONAL BOX POLL YES NO gt User s Guide 67 a aa Press the NO gt key until the display shows PERSONAL BOX CLOSE YES NO gt Press the d YES key and the display shows DELETE PERSONAL BOX YES NO gt Press the d YES key to close the personal mailbox and the display again shows PERSONAL BOX NO ENTER 1 8 Continue to close personal mailboxes created on your fax machine or press the SELECT FUNCTION key to finish Memory Password When your fax machine has been set to Memory Reception Mode you can protect the printing of stored messages by using a password Creating Memory Password Press the SELECT FUNCTION key Press the USER PROG One
17. To later turn off the PBX LINE and DIAL PREFIX functions follow Steps 1 7 above At Step 8 press the 9 SPACE key four times then continue with Steps 10 11 MFP Function To use your fax machine as a PC printer fax scanner you will need to install optional Multi Function Peripheral MFP software into your computer A PC connector and PC interface board are already included on your fax machine as standard equipment For details on how to use your fax machine as an MFP please refer to the documentation that comes with the MFP software 30 OKIFAX 4500 DIAL DIRECTORIES Programming One Touch Keys Your fax machine has ten One Touch keys for rapid dialling You can store up to two fax numbers with 32 digits for each One Touch key a main number and an alternate number The alternate number is used if the main number is busy or does not answer You can also enter a 15 character Location ID name for each One Touch key Note To find One Touch keys which are not yet programmed you may repeatedly press the SEARCH key Note If all your One Touch keys are programmed searching automatically looks for the first unassigned AUTO DIAL number 1 Press the SELECT FUNCTION key then press the LOCATION PROG One Touch key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D 2 Press a One Touch key to program and the display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a prev
18. Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric keypad press number 6 The display shows 6 MEM PASSWORD PRG YES NO 2 1 7 Press the d YES key and the display shows PRG PASSWORD 1 ENTER 4DIGITS Using the numeric keypad enter a four digit password and the display changes to PRG PASSWORD YES NO gt Note indicates the four digit password you have entered Press the d YES key and the display changes to MEM PASSWORD PRG YES NO 2 1 7 Press the SELECT FUNCTION key to finish Changing Memory Password 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO gt 1 7 Using the numeric keypad press number 6 The display shows 6 MEM PASSWORD PRG YES NO 2 1 7 68 OKIFAX 4500 4 Press the lt q YES key and the display shows PRG PASSWORD XXXX ENTER 4DIGITS 5 Using the numeric keypad enter a new four digit password and the display changes to PRG PASSWORD YES NO gt Note indicates the four digit password you have entered 6 Press the YES key and the display changes to MEM PASSWORD PRG YES NO 2 1 7 7 Press the SELECT FUNCTION key to finish Deleting Memory Password Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMM
19. code If your fax machine has the Auto Start feature turned off you will have to press the START key before dialling will begin see Programming Your fax machine does not answer the phone or receive faxes First check to see that the power cable is connected to the power outlet and the telephone line is connected to LINE Also check the reception mode you are using Your fax machine will not automatically receive faxes in manual answering mode TEL See Setting the Answering Mode in Installation Your received documents are light or have vertical streaks on them and you are not out of toner Gently wipe the lens surface of the LED array on your fax machine and then see if the machine works properly refer to Replacing the Toner Cartridge If your fax machine still does not work properly remove the image drum unit refer to Replacing the Image Drum Unit tap the toner cartridge and slowly swing it 20 30 degrees vertically several times Be careful not to let the toner leak from the cartridge If this does not work you may need to replace your image drum unit Contact your dealer to get a replacement You set your fax machine for delayed transmission but it did not send Check the display to make sure that you have set the clock on your fax machine to the correct time See Setting the Clock in Installation Your fax machine disconnected before you could answer a voice request You must answer a voice request while the warbling tone i
20. immediately for a replacement Keep your packing materials and carton in case you ever need to ship or transport the machine Be HA ON EE BN ei N Caution Do not ship the fax machine with the image drum unit and toner cartridge installed Refer to Shipping the Fax Machine later in this user s guide 20 OKIFAX 4500 Setting Up Your Fax Machine Installing Paper Trays amp Stackers 1 Slot the tabs of the paper tray copy stacker into the rearmost slots in the top of the fax machine until the tabs lock into place Insert the document tray into the long horizontal slot on the top of the unit until it locks into place NZ NS N Slot the tabs of the document stacker into the slots at the front of the fax machine until the tabs lock into place Installing Toner Cartridge 1 Open the top cover Grasp the control panel Pull upward and toward you until the control panel releases then swing it out of the way Carefully remove the protective sheet from the document feeder Caution Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit User s Guide 21 English Lift the image drum unit out and keeping the image drum unit out of direct sunlight DO NOT touch the green surface of the drum
21. it dials the prefix digits your fax machine will wait until it sees that an outside line is available before dialling the rest of the number Caution In some countries you may require service assistance to make these changes Also some PBX installations may require additional adjustments to your fax machine If you continue to have difficulty with fax communication after following these steps contact your dealer 1 Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO gt 1 7 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER YES NO 2 1 7 User s Guide 29 a aa Press the d YES key until the display shows PBX LINE OFF YES NO 2 Press the NO gt key The display changes to PBX LINE ON YES NO gt Press the d YES key until the display shows DIAL PREFIX OFF YES NO 2 Press the NO gt key The display changes to DIAL PREFIX ENTER 4DIGITS Using the numeric keypad enter the number you normally dial from your PBX to obtain an outside line Press the 9 SPACE One Touch key until the display changes Press the d YES key Press the SELECT FUNCTION key to finish Note The DIAL PREFIX number for yourPBX LINE must be included in all outside telephone numbers you program into your fax machine or dial with the numeric keypad Note
22. key The display shows GROUP SETTING ENTER 1 5 3 Using the numeric keypad enter the group number 1 5 you want to program 4 The display shows the number of your current group and SELECT LOC S YES STR LOC EXIT gt 34 OKIFAX 4500 You can now add a location to your group or delete a 7 To program another group go back to Step 2 If you are location from it Refer to the instructions below finished press the SELECT FUNCTION key To Do This Use Note After programming a group you can check the Add a One Touch Press the One Touch key locations programmed into the group by carrying out Steps location Press START to add it to the group Add AUTO DIAL location Press AUTO DIAL Enter the 2 digit Auto 1 3 At Step 4 repeatedly press the START key to view Dial number Press START to add it to all the programmed locations To delete a location press the group the NO J gt key Delete One Touch Press the One Touch key Press START location to delete it from the group Note The locations programmed into groups can be Delete AUTO DIAL Press the AUTO DIAL key Enter the 2 digit printed See Telephone Directory in Reports later in this location AUTO DIAL number Press START to user s guide delete it from the group Search for a location Press the Search key continuously until by name to add the location you want appears Press or delete START to add it to the group Press START to delete it 5 Af
23. keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO 2 1 7 Press the d YES key and the display shows PERSONAL BOX NO ENTER 1 8 58 OKIFAX 4500 5 Using the numeric keypad enter the number of the personal mailbox you want to close and press the lt q YES key The display shows PERSONAL BOX POLL YES NO gt 6 Press the NO gt key until the display shows PERSONAL BOX CLOSE YES NO gt 7 Press the d YES key and the display shows DELETE PERSONAL BOX YES NO gt 8 Press the d YES key and the personal mailbox is closed Printing Bulletin Messages If you want to check any bulletin messages stored in a personal mailbox you can print the messages as follows 1 Press the SELECT FUNCTION key 2 Press the PRINT OPERATION One Touch key The display shows PRINT PERSONAL BOX YES NO gt 3 Press the d YES key and the display shows PERSONAL BOX NO ENTER 0 8 4 Using the numeric keypad enter the number of the personal box then press the d YES key Your fax machine then prints the message stored in the personal mailbox Note Standard one time polling messages cannot be printed Dual Access The advanced dual access feature of your fax machine allows you to load and prepare documents for transmission while your fax machine is sending or receiving another message or automatically printing reports This feature in
24. not immediately switch to TEL mode when you make or receive a voice call Try pressing the STOP key Your fax machine will return to stand by mode so that you can converse This condition may happen infrequently due to telephone line conditions or the type of external telephone used If this problem happens often consult your service representative Display Panel Messages This section lists the status and error messages that may appear on your machine s display panel and explains what they mean and how to correct any problem they indicate Normal Display 02 13 FAX Under normal operating conditions the top line of the display shows the time and answering mode FAX TEL T F TAD MEM PC Error Messages 14 14 FAX COVER OPEN Cover Open The top cover is not closed Press down firmly on the cover to make sure it is closed and latched PAPER OUT JAM FAX CONFIRM AND STOP or PAPER OUT JAM FAX CHECK PAPER OR PATH No Paper The paper tray is out of paper Add more paper PAPER JAM FAX CONFIRM AND STOP or PAPER SIZE ERR FAX CHECK PAPER OR PATH Paper Jam Paper is jammed feeding from the paper tray into the printer or paper may be jammed inside the printing mechanism under the image drum Check the paper path and remove any jammed paper see Clearing Printing Paper Jam DOCUMENT JAM CONFIRM AND STOP FAX ADF Error Jam A document to be faxed or scanned has jammed in the scanner Follow Clearin
25. pick up the handset and hear fax machine tones normally a short peep every three seconds press the START key to receive the fax If you do not answer the phone and someone tries to send you a fax message your machine will not accept it D Note Some older types of fax machines do not send CNG tones and the line may be silent when you answer a call in TEL answering mode If you answer a call using a telephone connected to the same telephone line but not connected directly to your fax machine you can remotely tell your fax machine to start fax reception by entering a two digit remote receive number using the telephone keypad See Remote Receive in Programming later in this user s guide Telephone Fax Auto Switch Mode T F When incoming calls are a mixture of fax and telephone calls your best choice is the Telephone Fax Auto SW mode In this mode your fax machine detects whether the incoming call is a fax or voice call When the call is from another fax machine your machine will switch to fax mode and receive the message When the call is a voice call your fax machine will ring like a telephone If you do not answer your fax machine will switch back to fax mode to allow the calling party to manually send a fax B Note Only use this mode if the telephone is located close to your fax machine After the initial ring the telephone falls silent but the fax machine continues ringing Telephone Answering Device Mode
26. the numeric keypad press number 7 The display shows 7 RESTRICT ID PRG YES NO gt 1 7 5 Press the d YES key and the display shows DEPARTMENT NO ENTER 01 24 6 Using the numeric keypad enter the two digit code of the department ID you want to close and the display changes to ENTER ID XXXX ENTER 4DIGITS 7 Using the numeric keypad enter the required four digit password and the display changes to ID CLOSE YES NO gt 8 Press the d YES key and the display changes to DEPARTMENT NO ENTER 01 24 9 Press the SELECT FUNCTION key to finish or continue to close department IDs Dial Parameter Settings These functions allow you to control the way your fax machine dials telephone numbers Refer to Dial Parameter Settings List to determine which settings you may need to change then refer to Changing Your Dial Parameter Settings to make the change Note Some settings are not available in some countries If you have trouble accessing a dial parameter setting listed here contact your dealer for assistance Dial Parameter Settings List REDIAL TRIES This function controls how many times your fax machine automatically redials a number which is busy or which does not answer Available settings are from 0 to 10 tries REDIAL INTERVAL The function controls how long your fax machine waits between each automatic redial attempt Available settings are from 1 to 6 minutes DIAL TONE DETECT This f
27. toner cartridge out of the image drum unit Dispose of it in the plastic bag you received with your new toner cartridge a Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge 7 Using the cleaning wipe provided in the package with your new toner cartridge gently wipe back and forth across the full length of the LED array Caution Be careful not to insert the toner cartridge backwards into the image drum unit With the ridged sides facing up and the coloured lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place 82 OKIFAX 4500 9 Close the control panel Press down until it snaps into place Caution Please abide by the disposal laws of your country when disposing of replaced toner cartridges Replacing Image Drum Unit If you have dirty print outs then the image drum may have accumulated toner on it Press the SELECT FUNCTION key then the PRINTER CLEANING One Touch key and then the d YES key Your fax machine prints a cleaning page to clean the image drum Repeat this procedure several times and then check again if you still have dirty print outs If this procedure does not solve the problem your fax machine needs a new image drum unit Contact your de
28. using the numeric keypad 6 Press the d YES key The display shows DELAYED TX TIME PRG TIME 0 9 7 Using the numeric keypad enter the time on which you wish the transmission to begin The display changes to DELAYED TX TIME YES NO 2 Note indicates the time you have entered using the numeric keypad Note Enter the time using the 24 hour clock i e 8 00 a m would be entered as 08 00 and 8 00 p m would be entered as 20 00 8 Press the lt q YES key The display shows SELECT LOCATION S Select your location as follows Select Location Using Do This One Touch key Press the One Touch key If display asks for confirmation of your selection press the START key AUTO DIAL number Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad If display asks for confirmation of your selection press the START key A number dialled on Dial as you would on a normal the numeric keypad telephone and press the START key bai Note If user function 17 MEM FEEDER SW has been set to FEED and you are sending a delayed fax to a single location your document remains on the document feeder until your programmed date and time This prevents you from sending further faxes until your delayed fax has been sent Note If user function 17 MEM FEEDER SW has been set to MEM and you are sending a delayed fax to a single locati
29. was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your Transmit Resolution and Type of Original settings see Loading Documents in Basic Operations Copy the document on your fax machine to see how it will transmit The problem may be caused by telephone line interference Try sending the document again later You keep getting reports you do not want Check your user function settings and turn off the reports you do not want See Programming You sent a fax but it was received completely blank Make sure that you have correctly loaded your document face down The image received on your fax machine was very poor Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings Ask the person to make a copy of the document on their fax machine to ensure that it is working properly Then ask them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure it is working properly 86 OKIFAX 4500 You tried dialling with a One Touch key or an AUTO DIAL code but nothing happened Make sure that something is programmed into the One Touch key or AUTO DIAL code you are using Check the fax number to make sure it was entered correctly see Dial Directories When you are dialling with an AUTO DIAL code be sure to press the AUTO DIAL key before you enter the
30. 1 Cancelling Polling Transmission 58 Making Copies RE OR EE OE OE 42 Printing Bulletin Messages 59 Making Copies Using Manual Paper Feeder 42 Dual Access sise sta mette Ee Ee Ge Gegee be ee 59 Using Voice Reouest eiiaoe trensos 42 While Sending Faxes iese ese ee ee ee ee ee ee ee ee ee 59 Initiating Voice Request sesseeeseeeeeseseseeesrsreerrsrrereee 43 While Receiving Faxes esse esse esse esse ee ee Ge Se ee ee 60 Answering Voice Request iese see see ee ee ee 43 While Making Copies ss 60 ADVANCED OPERATIONS oococooooooooooooooooooooeececececccc 44 While Printing Reports esse ses se eee see se ee ee ee 60 Sending Faxes to Multiple Locations and or Groups 44 PROGRAMMING inner 61 Delayed Sending of Faxes iese sesse se se ek Ge ee GR ee ee 46 Customizing Features amp Operations 00 0 0 eee eee 61 Sending Delayed Faxes to Single Locations iese 46 Viewing Your Current Settings 61 Sending Delayed Faxes to Groups and or Multiple User Function Settings enerne ee ee Se ee ee ee 61 Individual Locations 00 0 0 eee see se see ee ee ee ee 47 User Function Settings List 61 Cancelling Delayed Transmission ee eee see see 50 Changing User Function Settings iese see see ee ee 65 Confidential Faxes sssi ese ee ee ee ieie 51 Setting Distinctive Ring 66 4 OKIFAX 4500 Pers
31. 20 00 8 Press the d YES key and select your first group or location as follows The next group or individual location must be selected within three seconds Do This Press the AUTO DIAL key and then key in the numeric keypad Then enter the code number of the group you want to use Press the One Touch key If display asks for confirmation of your selection press the START key Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad If display asks for confirmation of your selection press the START key Dial as you would on a normal telephone and press the START key Select Location Using A group One Touch key AUTO DIAL number A number dialled on the numeric keypad Note If you want to send a fax to groups and individual locations the groups must be selected first 9 When selecting another group do not press the AUTO DIAL key but immediately press the key and enter the code number for the next group you want to select 10 Repeat Steps 8 to 9 until you have finished selecting groups and individual locations Note Up to ten fax locations can be entered using the numeric keypad 11 When you have finished selecting groups and or individual locations quickly press the START key and the display changes to ENTRY IS OK DIAL START CHECK gt 48 OKIFAX 4500 12 13 If your entries are OK press the START key Your fax machine then scans
32. AUTO DIAL codes included in each group Configuration Report The configuration report provides a list of the current operational settings of your fax machine that can be set by you The information includes e The current settings of all your fax machine s user functions except for One Touch Parameter settings which appear in the telephone directory e The Sender ID ID fax number TEL NO and call back number CALL BACK NO currently programmed into your fax machine s The current dial parameter settings of your fax machine User s Guide 75 Message Confirmation Report This report provides information about your last single location fax transmission or polling transmission Information in this report includes e The date of the communication e The total amount of time your fax machine spent sending S R TIME e The Personal ID or telephone number of the fax machine you were sending a fax to DISTANT STATION ID If the remote fax machine does not have a Personal ID or telephone number programmed the Location ID or telephone number you entered is printed e The communication mode used e The number of pages sent or received es The result of the communication e Service codes e Depending on the settings of your fax machine a portion of the page will be printed after the report see 04 IMAGE IN MCF in Programming Confidential Reception Report This report is automat
33. Ds beginning with that letter Real Time Dialling Normally your fax machine dials the entire number of the location you have selected at one time Occasionally it may be necessary to dial numbers in real time one digit at a time If your fax machine is equipped with a handset you can dial in real time by picking up the handset or press the HOOK V REQUEST key 2 Note Real time dialling with use of the HOOK V REQUEST key is not available in some countries Redialling If the line is busy or if there is no answer your fax machine waits and then automatically redials the number Also if your fax machine is transmitting from memory and a communication error occurs it automatically redials the number and tries to send the fax again You can redial a number manually at any time by pressing the REDIAL key Confirming Results After transmission press the COPY key once with no documents loaded to see a report confirming your transmission on your fax machine s display To print the report press the COPY key a second time See Reports for more information 38 OKIFAX 4500 Stopping a Transmission To stop a transmission while it is in progress follow the instructions below 1 Press the STOP key twice The display will show STOPPED 2 If documents are stuck part way through the document feeder you may see the following message on the display RELOAD DOCUMENT Press the STOP key again Your fax machine feeds th
34. E POLLED appears on the display Note Standard one time polling uses the personal mailbox number of 0 to store the document in the memory of your fax machine After your fax machine has been polled and the document has been sent mailbox 0 is automatically cleared 56 OKIFAX 4500 Note If you get the message ALREADY EXIST on the display then mailbox 0 is already in use for standard one time polling or standard bulletin polling Either cancel the standard one time polling or standard bulleting polling or use ITU bulletin polling For standard bulletin polling press the d YES key and the display changes to PERSONAL BOX NO 1 ENTER 0 8 Note Standard bulletin polling uses the personal mailbox number of 0 to store the document in the memory of your fax machine After your fax machine has been polled and the document has been sent your document remains in mailbox 0 allowing the document to retrieved more than once Using the numeric keypad enter 0 for the personal mailbox you want to use and press the lt q YES key Your document is then scanned into the memory of your fax machine and the message WAITING TO BE POLLED appears on the display Note If you get the message ALREADY EXIST appearing on the display then the mailbox 0 is already in use for standard one time polling or standard bulletin polling To set up a new standard bulletin polling you can either cancel th
35. ING YES NO 2 1 7 3 Using the numeric keypad press number 6 The display shows 6 MEM PASSWORD PRG YES NO 2 1 7 4 Press the lt q YES key and the display shows PRG PASSWORD XXXX ENTER 4DIGITS To delete the password press the SPACE One Touch key and the display changes to DELETE PASSWORD YES NO gt Press the d YES key and the password is deleted Press the SELECT FUNCTION key to finish Restricted Access Your fax machine can be programmed to restrict the use of your fax machine to designated individuals or departments Please note that for restricted or department ID to work user function 26 RESTRICT ACCESS must first be set to ON Creating Restricted ID Password 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric keypad press number 7 The display shows 7 RESTRICT ID PRG YES NO 2 1 7 User s Guide 69 English Press the d YES key and the display shows DEPARTMENT NO ENTER 01 24 Using the numeric keypad enter a two digit code and the display changes to ENTER ID ENTER 4DIGITS Using the numeric keypad enter a four digit password and the display changes to ENTER ID YES NO gt Note indicates the four digit password you have entered Press the d YES key and the display changes to DEPARTMENT NO
36. O NOT press the NO gt key within one minute your scanned pages are cleared from the memory Available settings for this function are on and off 24 CONTINUOUS TONE With this function on your fax machine will emit a continuous tone when receiving a transmission Pressing the STOP key turns off the tone Set this function to off and your fax machine will emit a short beep after receiving a fax message Available settings are on and off 25 INSTANT DIALLING Set this function to start reading documents upon call origination when transmitting to a single location Available settings are on and off 26 RESTRICT ACCESS Select whether or not you want restricted access Turning on this function renders your restricted ID registration active Available settings are on and off 27 WIDTH REDUCTION Turning this function on enables you to print received data at a slightly reduced width Available settings are on and off 28 ONE TOUCH PARAM This function allows you to make changes to the communications settings for a specific One Touch key without changing the normal communication settings used by your fax machine For instructions on changing One Touch Parameters settings for a One Touch key see One Touch Parameters in Dial Directories Changing User Function Settings Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 3 Press the d YE
37. OKIFAX 4500 User s Guide Every effort has been made to ensure that the information in this document is complete accurate and up to date The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer of this equipment This user s guide is subject to change without notification This product complies with the requirements of the Council Directives 89 336 EEC and 73 23 EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage Copyright 1998 by Oki All rights reserved Written and produced by Oki Europe Ltd OKI and OKIFAX are registered trademarks of Oki Electric Industry Company Ltd Energy Star is a trademark of the United States Environmental Protection Agency Symbols in this Book N This symbol marks a note Notes are hints or tips which offer additional information to help you This symbol marks a caution Cautions are special notices which you should read and follow carefully to avoid possible damage to your equipment N This symbol marks a warning Warning
38. OKIFAX 4500 If you want to confirm your entries by printing a report press the NO gt key and the display shows PRINT ENTRY REPORT YES NO gt Press the d YES key and your fax machine prints a report showing the locations you have selected After printing the report the display changes to CHECK LOCATION S YES STR LOC EXIT gt If your entries are OK press the NO gt key and the display shows ENTRY IS OK DIAL START CHECK 2 If your entries are OK press the START key Your fax machine then scans your document and begins to transmit to your selected locations If you do not want to print a report but want to confirm your entries press the NO gt key and the display shows PRINT ENTRY REPORT YES NO 2 Then press the NO gt key and the display changes to CHECK LOCATION S YES STR LOC EXIT 2 To check your selected locations press the START key and the display shows the first location you have entered 2 3 OK START CLEAR 2 Note indicates the first location entered into your fax machine Keep pressing the START key until you have checked all the locations you have entered until the display again shows CHECK LOCATION S YES STR LOC EXIT gt If your entries are OK press the NO gt key and the display shows ENTRY IS OK DIAL START CHECK 2 If your entries are OK press the START key Your fax machine then scans your document and begins to tra
39. ON Select your location as follows Do This One Touch key AUTO DIAL number A number dialled on the numeric keypad E 6 Press the One Touch key Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad Dial as you would on a normal telephone Note You cannot send a confidential fax to a group or multiple individual locations Press the START key and your fax machine will begin sending the fax User s Guide 51 Receiving Confidential Faxes Before you can receive confidential faxes you have to create a confidential or personal mailbox on your fax machine that is password protected see below You then have to tell the person sending the confidential fax your mailbox number When your fax machine receives a confidential fax it stores the fax in your personal mailbox Your fax machine will automatically print a Confidential RX Report to indicate that a confidential fax has been received and is waiting to be printed AlsoMSG IN MEMORY appears on the display after receipt of a confidential fax Creating Confidential Mailbox Create a confidential or personal mailbox on your fax machine as follows 1 Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 3 Using the numeric keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO 2 1 7 4 Press the d YES key and th
40. OP key at this point The display changes to CANCEL YES NO gt Press the d YES key and the message is cleared from the personal mailbox 54 OKIFAX 4500 Relay Broadcasting Relay broadcasting is where one fax machine which is the relay initiating station sends a document to another fax machine The receiving fax machine which is the relay key station then re sends broadcasts the document to a number of other locations Relay Initiating Station Your fax machine can act as the relay initiating station which starts the relay broadcast by sending the original documents Before programming your fax machine to initiate a relay broadcast you need to obtain the following information from the operator of the fax machine you intend to use as a relay key station Relay Password This is the 4 digit relay key word which is programmed into the relay key station Relay List Numbers These 2 digit numbers are the code numbers of locations or groups of locations programmed into the relay key station Relay Key Station The relay key station is the fax machine which receives the original fax message and then automatically relays or broadcasts the message to other fax machines For this feature to be available the relay key station must be an OKIFAX OF 27 OKIFAX OF 38 or OKIFAX 2600 fax machine Relay Broadcast Report After a relay broadcast is completed it is possible for the relay key station to send a message ba
41. Receive i ees ee ee ee 63 Replace Toner Cart wo se ee ee 89 Report Print Key ees see se se ee ke ee 18 Reports Active Memory Files 00 0 0 ss se see see 75 ACV EE EE 74 Broadcast Confirmation 74 Broadcast Entre 76 Confidential Reception s sssseseeee1e1 76 Configuration 75 Message Confirmation 76 Power Outage esse see cece ee ee ee 71 Printings SN Se ER Ee Eg Re cass 71 Telephone Directory n 75 Restrict ACCESS Run Gee EG nasi 65 RESULT OK 38 Result Codes in Reports 77 Ring Responge nara 62 Select Function Key sssr 16 sender ID Zo EE dd es 27 62 SENDING e Ee ie tee GEGEE dure 38 ShiDDINS sie EES ERK SEE EER Se Ee ee Ee SG 85 Space Key ENEE 74 76 Slart Key seston nn RE 16 STOP SEE RE Oe Ee 77 COP Keyan Ee EE ee 16 T LE Timer De Rien 62 TEL NOS EE EE EE Nan er Le seta ner en 75 Telephone Answering Device Mode 26 Telephone Fax Auto Switch Mode 26 Tone KEY Es ee EG annees Toner Low Aa TRANSMISSION A 75 Transmit Resolution 15 62 86 TSUESE TEE 27 TX Mode Default 0 eee se se ke ee 62 Type of Original iis sesse see see 15 62 86 U Unique Characters Unique Key 2 54 52 iets MR Unpacking oes Unsolicited Fax Messages User Functions Can Sin EE EE ER DEIER tege Viewing User Language User Prog Key V Voice Reouest 42 V
42. S key The display shows FUNCTION NO ENTER 01 28 4 Using the numeric keypad enter the 2 digit number of the function you want to change This display then shows the name of the selected function 5 Press the NO gt key to cycle through the settings for the user function then press the d YES key to confirm your selection The name of the next user function appears in the display User s Guide 65 English 6 To select another user function press the STOP key and 7 Using a separate telephone line immediately dial the number return to step 4 assigned to the fax machine you must do this within 90 7 Press the SELECT FUNCTION key to finish seconds When your fax machine begins to ring the display changes to AUTO DETECTING Setting Distinctive Ring RING PATTERN Note In some countries distinctive ring service is not Your fax machine then automatically detects and remembers available from the local telephone company its assigned ring pattern When your fax machine has 1 Press the SELECT FUNCTION key finished programming its ring pattern the display shows 2 Press the USER PROG One Touch key The display shows DISTINCTIVE RING SET RESULT OK 1 FUNC PROGRAMMING YES NO 2 1 7 After detecting and remembering the ring pattern the display 3 Press the d YES key The display shows changes to DISTINCTIVE RING FUNCTION NO 1 ENTER 01 28 ON YES NO gt Press the d YES key to
43. SIZE or your fax machine tried to print a sheet of paper with no image drum unit installed MEMORY OVERFLOW FAX Memory Overflow The memory in your fax machine has become full with received faxes or delayed transmission faxes Either print received faxes or wait until delayed faxes have been sent before scanning more documents into the memory MEMORY ERROR FAX Memory Error except programming area Please contact your dealer for service User s Guide 89 English SPECIFICATIONS Category Specifications Type compatibility Desktop ITU T G3 transceiver Applicable network PSTN and PBX Transmission Speed Communications Coding scheme Horizontal resolution Vertical resolution Halftone transmission Document size Recording paper Effective scan width Weight Display 14400 12000 9600 7200 4800 2400 Automatic fall back Half duplex MH MR MMR with ITU T ECM 8 dots mm or 300dpi 3 85 line mm standard 7 7 line mm fine 15 4 line mm ex fine TX and copy 64 shades of grey A4 AS letter or legal size Plain paper A4 letter or legal size 208 mm for transmission 200 mm for copying 208 mm for copy width reduction 8 kg approx excluding paper 2 rows of 20 characters LCD panel Dimensions Power Operating conditions Document feed Model number for approvals organizations Approx 316mm W x 383 mm D x 190 mm H excluding paper tray document tray and stacke
44. TAD Use this mode if you have connected an answering machine to your fax machine When a call is received and is not answered your answering machine activates and is ready to send out your recorded outgoing message At the same time your fax machine monitors the incoming call to check if the call is a fax or voice call If the incoming call is a fax call your fax machine will receive the fax and no voice message will be recorded on your answering machine If the incoming call is a voice call then your fax machine will not activate and the calling party will be able to leave a voice message on your answering machine B Note In some countries the Telephone Answering Device mode is normally turned off To have it turned on contact your dealer 26 OKIFAX 4500 Memory Reception Mode MEM Use this answering mode if you want incoming faxes to be stored in the memory of your fax machine and not immediately printed You can then use the PRINT OPERATION function to print out any messages that have been stored in the memory To prevent any data received from being printed while your fax machine is in Memory Reception Mode you can program a password into your fax machine See Creating Memory Password in Programming later in this user s guide PC Receive Mode PC Use this mode when your fax machine is connected to your computer and you have the optional software installed on your computer which allows your fax machine to act as a
45. TO DIAL code number on the numeric keypad If display asks for confirmation of your selection press the START key Dial as you would on a normal telephone and press the START key Note If you want to send a fax to groups and individual locations the groups must be selected first 4 E 3 When selecting another group do not press the AUTO DIAL key but immediately press the key and enter the code number for the next group you want to select Repeat Steps 2 to 3 until you have finished selecting groups and individual locations Note Up to ten fax locations can be entered using the numeric keypad When you have finished selecting groups and or individual locations quickly press the START key and the display changes to ENTRY IS OK DIAL START CHECK gt If your entries are OK press the START key Your fax machine then scans your document and begins to transmit to your selected locations When you have finished selecting your groups and individual locations and you DO NOT press the START key the display shortly shows MULTI LOCATION Note indicates the locations you have selected If your locations exceed the capacity of the display then only the first locations are shown on the second line of the display e g 1 03 02 4568 1 indicates Group 1 03 indicates One Touch key 03 02 indicates Auto Dial 02 4568 are the first four digits of a number entered using the numeric keypad 44
46. achine to a PC it is recommended that you turn 18 POWER SAVE MODE off Your PC cannot switch your fax machine back to full operation 19 ECM FUNCTION The error correction mode function helps your fax machine to improve communication in areas where telephone line conditions are poor Available settings are on and off Note When using ECM the transmitting fax machine automatically checks the data as it is sent If the receiving fax machine cannot verify the transmission the transmitting fax machine will retransmit as necessary Using ECM also increases transmission time because the data is checked as it is transmitted 20 REMOTE DIAGNOSIS The remote diagnostics feature allows a service person to remotely dial and service your fax machine Available settings are on and off 21 PC FAX SWITCH When your fax machine is set to answer in PC Receive Mode and your optional MFP software is set to receive fax messages all incoming calls are transferred directly to your PC However if you are experiencing a problem with your PC you can tell your fax machine to receive and print faxes locally by setting this function to on Available settings are on and off 22 NO TONER MEM RX With this function turned on your fax machine automatically receives and stores messages in its memory when it the toner is low When turned off messages print even if toner is low or empty Available settings are on and off Note The
47. age drum unit by the ends never by the middle Never touch the green drum inside the image drum unit To avoid damage to the image drum unit always use original Oki toner cartridges Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and COLD water Using heated water will make removing the stain much more difficult User s Guide English Emergency First Aid IF TONER IS SWALLOWED Induce vomiting and seek medical attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious IF TONER IS INHALED Take the person to an open area for fresh air Seek medical attention IF TONER GETS IN THE EYES Flush eyes with large quantities of cool NOT cold water for a minimum of 15 minutes keeping eyelids open with fingers Seek medical attention OKIFAX 4500 INTRODUCTION Thank you for purchasing this OKIFAX fax machine This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper It is designed to make the sending and receiving faxes a fast and trouble free process Features The OKIFAX 4500 includes the following features 10 One Touch keys for automatic single key dialling of preprogrammed telephone numbers 70 AUTO DIAL numbers for automatic d
48. ake sure that it is firmly connected Check your wall outlet to make sure that it has power Nothing happens when you press the control panel keys Turn the fax machine off wait 10 seconds then turn it on again The display tells you to replace paper even though there is paper in the paper tray Make sure that the paper is correctly stacked in the tray Check for a paper jam in the fax machine Your documents jam Check the document for wrinkles tears or other damage Make sure there are no staples or paper clips and that the paper is clean and dry Make sure the document is not wider than your fax machine can load Try making a copy of the document on a photocopier and faxing the copy User s Guide 85 a aa Your fax machine will not dial Check the power cable and wall outlet Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your fax machine If you have an external telephone connected lift the handset and check for a dial tone If you do not have an external telephone connected press the HOOK V REQUEST key and check for a dial tone If you do not hear one there may be a problem with your telephone line If you do hear a dial tone your fax machine may be using the wrong dialling method pulse or tone for your area If you hear changing tones instead of dialling pulses and you know that your area uses pulse dialling refer to the MF TONE
49. al documents that are into this tray Up to 30 sheets of to be faxed or copied received faxes or finished copies are stacked on top of this tray Document Guides Adjust these guides to the page width of the documents that are to be faxed or copied One Touch Keypad Control Panel Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray Document Stacker ar N Supports documents that have been faxed or copied 12 OKIFAX 4500 Components LINE Terminal Terminal for connecting the unit to a telephone line English PC Connector Connect the computer cable into this connector TEL Terminals Terminals for connecting the fax machine to an external telephone Power Switch AC Power Inlet Connect the AC power cable supplied with your fax machine into this inlet LED Print Head This black bar is the part of your fax machine which writes received or copied images onto the image drum unit You should clean this bar each time you change your toner cartridge Toner Cartridge This black cylinder installed inside the image drum unit contains the black powder which is the ink for your fax machine You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the display Image Drum Unit The image drum unit contains the green photosensitive drum which receives images from the
50. aler to order one If the faxes you receive are light or have vertical streaks in them and you are not out of toner or if your fax machine displays a CHANGE DRUM message your fax machine needs a new image drum unit Contact your dealer to order one The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job The image drum cartridge should last about 10 000 pages for continuous printing up to 8 000 pages at 3 pages per job and about 4 500 pages at page per job Caution Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit Warning If you open the top cover you will see a label that reads CAUTION HOT This area is extremely hot and must not be touched under any circumstances 1 Lift the top cover and swing it out of the way 2 Grasp the control panel Pull upward and toward you until it releases Swing the control panel out of the way User s Guide 83 a aa Remove the old image drum unit with its toner cartridge wrap it in the packaging materials from your new image drum unit and throw it away Carefully remove the protective sheet from your new image drum unit Insert the new image drum unit into y
51. also used as your Personal ID which may appear on displays or reports of other fax machines you are communicating with Note Some fax machines do not print your TSI CSI on their received pages To make sure that your TSI CSI is always printed you can include your fax number as part of your Sender ID Call Back Number The Call Back Number is a telephone number not a fax number which the operator of the remote machine can use to reach you If you use the voice request function while you User s Guide 27 English are transmitting to another fax machine and no one is there to answer your fax machine will automatically send a cover letter with a call back message The call back message is printed on a separate sheet with the message Please call back and a telephone number where you can be reached The call back number entered here is the number that appears on the call back message Setting Fax Machine Identification Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO gt 1 7 3 On the numeric keypad press 4 The display shows 4 SYSTEM DATA PRG YES NO gt 1 7 4 Press the lt q YES key The display shows NO lt TSI CSI gt ID lt SENDER ID gt 5 After the display clears enter the full telephone number of your fax machine using the numeric keypad up to twenty characters Note Use the HYPHEN or 8 One Touch key to enter a
52. and not yet printed Information provided on this report includes e Alistof fax messages received into memory and the number of pages of each fax message reception e A list of the setup status of each personal mailbox 1 8 in use the number of fax messages in each personal box and the total number of pages personal mailbox e A list of fax messages that have been sent or received when polling POLLING TX RxX This list gives the date and time of polling distant station ID communication mode and number of pages of each fax message e A list of fax messages that have been scanned into memory for delayed transmission TRANSMISSION This list gives the delayed date and time for transmission distant station ID communication mode and number of pages of each fax message D Note If there are no fax messages stored in the memory of your fax machine this report cannot be printed Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into the One Touch keys AUTO DIAL codes and groups of your fax machine The information includes e The Location ID and main fax number TEL NO for each One Touch key e The alternate number OR for each One Touch key e The One Touch Parameter settings PRM ECHO and transmission speed RATE for each One Touch key e The Location ID and fax number TEL NO for each AUTO DIAL code e A listing of all of the One Touch keys and
53. ax machine until it snaps into place User s Guide 23 English 2 Insert the other end of the telephone cable into your wall telephone socket Note Now you can connect either an external telephone or the external handset option for your fax machine See the instructions below Connecting Telephone Handset or Answering Machine 1 Insert one end of the telephone cable into one of the two TEL terminals on the back of the fax machine 2 Insert the other end of the telephone cable into the socket in your telephone handset or answering machine Note To connect both an answering machine and a telephone first connect your answering machine to your fax machine and then insert your telephone s cable into the telephone socket on your answering machine Note You will need to have the TAD mode feature turned on for an answering machine to work with your fax machine See Setting the Answering Mode later in this user s guide Connecting Power Cable Caution Before connecting power ensure that the power switch is OFF 0 is in depressed position 1 Insert the power cable into the power inlet socket located on the back of the fax machine E Dire 2 Connect the unattached end of the power cable into an earthed AC power outlet 3 Switch your fax machine on using the power switch The time and current answering mode will appear on the display Your fax
54. c keypad press number 2 The display shows 2 DIAL PARAMETER YES NO 2 1 7 4 Press the d YES key until the display shows the dial parameter you want to change 5 Repeatedly press the NO gt key until the setting you want appears in the display 6 Press the YES key to confirm your selection The name of the next dial parameter setting will appear in the display 7 Press the SELECT FUNCTION key to finish User s Guide 73 English REPORTS Understanding Reports Your fax machine provides a variety of useful reports which help you understand the current settings programming and operations of your fax machine Refer to the reports listing below to determine which reports you may want to print then refer to Printing Reports for instructions on printing a report Activity Report The activity report provides a communication record of your fax machine Information provided on this report includes e The total amount of time your fax machine spent sending faxes and the total amount of time spent receiving faxes e The date time and duration S R TIME of each transmission or reception e The name or telephone number of the fax machine you were communicating with DISTANT STATION ID If you were sending a fax the Personal ID or telephone number of the remote fax machine that received the document will be printed If the remote fax machine does not have a Personal ID or telephoned number programmed th
55. ch Key The display shows NO lt MAIL BOX NO gt Press the START key when the fax machine you are contacting supports standard polling If the fax machine you are contacting supports ITU polling using the numeric keypad enter the number of the mailbox or ITU sub address on the fax machine you are polling and press the START key The display changes to POLLING RX SELECT LOCATION Select the location of the fax machine you are polling as follows Do This One Touch key AUTO DIAL number A number dialled on the numeric keypad 6 Press the One Touch key Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad Dial as you would on a normal telephone Press the START key Your fax machine will begin polling the remote fax machine Cancelling Polling Transmission Cancelling a standard one time polling transmission or a standard bulletin polling transmission is as follows 1 3 Press the STOP key The display shows COMMUNICATION CANCEL YES NO 2 Press the d YES key and the display changes to WAITING TO BE POLLED CANCEL OTHER gt Press the d YES key and the polling transmission is cancelled To cancel an ITU bulletin polling transmission you have to close the personal mailbox as follows 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric
56. ck to your fax machine confirming the success of the relay broadcast For this function to work the telephone number of your fax machine must be programmed into the AUTO DIAL list of your fax machine with the AUTO DIAL code number 70 Initiating Relay Broadcast 1 Load your document 2 Press the SELECT FUNCTION key 3 Press the RELAY INIT TX One Touch key The display shows RELAY PASSWORD ENTER 4DIGITS 4 Using the numeric keypad enter a 4 digit password which is the same as the relay password programmed into the relay key station Note If you are initiating a relay broadcast to another relay key station press the NO gt key Using the numeric keypad enter the 4 digit password of the other relay key station 5 Press the YES key The display shows REMOTE LIST NO ENTER 01 99 User s Guide 55 English 6 Using the numeric keypad enter a 2 digit number which corresponds to a relay group programmed into the relay key station D Note If you are initiating a relay broadcast to another relay group press the NO gt key Using the numeric keypad enter the 2 digit number of the other relay group 7 Press the d YES key and the display changes to SELECT LOCATION 8 Select the location of the relay key station as follows Do This Press the One Touch key Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad Dial as you would on a normal t
57. confirm your selection TD ENG VE RING Press the SELECT FUNCTION key to finish OFF YES NO 2 Note Occasionally your fax machine may not be able to 5 Press the NO gt key The display changes to detect the ring pattern on its first try If this happens the display changes to 4 Using the numeric keypad enter 12 The display shows 12 DISTINCTIVE RING SET YES NO 2 DISTINCTIVE RING SET RESULT NG 6 Press the d YES key The display changes to SETUP FAX RING CALL FAX NUMBER NOW If this happens follow the above instructions again 66 OKIFAX 4500 Personal Mailboxes Personal mailboxes are used to store messages in memory of your fax machine for bulletin polling or receiving confidential faxes Note To use a personal mailbox for confidential messages refer to Confidential Faxes in Advanced Operations Creating Personal Mailbox Polling 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Using the numeric keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO gt 1 7 Press the d YES key and the display shows PERSONAL BOX NO 1 ENTER 1 8 Using the numeric keypad enter the number between 1 and 8 of the personal mailbox you want to use and the display shows PERSONAL BOX CLOSE YES NO gt 6 Press the NO gt key and the display changes to CONF
58. creases your productivity and reduces the time you must spend waiting for other operations to finish While Sending Faxes After your fax machine has finished scanning a document into memory and is transmitting from memory you can e Load another document and prepare it for transmission e Continue to load documents as long as there is memory available on your fax machine When the first transmission is complete the next fax is automatically sent e Make copies User s Guide 59 ES aa While Receiving Faxes While your fax machine is receiving faxes you can Load another document and prepare it for transmission Continue to load documents as long as there is memory available on your fax machine When the first transmission is complete the next fax is automatically sent Continue to receive faxes while earlier messages are being printed if your fax machine has been set to memory reception mode While Making Copies While you are making copies with your fax machine you can Continue to receive faxes while copies are being printed if your fax machine has been set to memory reception mode While Printing Reports While your fax machine is automatically printing reports you can Continue to receive faxes while reports are being automatically printed if your fax machine has enough memory available When the report has finished printing your received fax message is then printed Continue t
59. e document the rest of the way through the document feeder D Note If your fax machine cannot feed your document I through the document feeder refer to Problem Solving Receiving Faxes Manually Your fax machine receives faxes automatically unless the fax machine has been set to the manual receive TEL mode If your fax machine is set to the manual receive TEL mode follow the instructions below 1 When your telephone or fax machine rings pick up the telephone handset If the call is a voice call start speaking to the caller 2 If the call is a fax call or if a person wishes to fax you a document after having a conversation press the START key and hang up the handset Note You can also tell your fax machine to start fax reception by entering your 2 digit code for remote receive using your telephone keypad Refer to Remote Receive 3 After you receive the fax a long beep tells you that the reception was successful Receiving Faxes in Memory Your fax machine automatically receives messages into memory and does not immediately print them in the following situations Memory Reception When your fax machine has been set to Memory Reception mode MEM any received faxes are stored in the memory of your fax machine and are not automatically printed The display shows MSG IN MEMORY if any faxes have been received during memory reception mode When you change the reception mode of your fax machi
60. e Location ID or telephone number you entered will be printed If you were receiving a fax the Personal ID or telephone number of the remote fax machine that sent the document will be printed If you were receiving a fax and the remote fax machine does not have a Personal ID or telephone number programmed no data is printed e The communication mode used for each transmission or reception e The number of pages sent or received e The result of each communication e Service codes Note This report does not contain the results of fax messages which were received without errors and printed immediately i e only transmissions receptions with errors amd memory receptions are recorded Broadcast Confirmation Report Use this report to confirm the results of a multiple location transmission or broadcast Information provided on this report includes e The date and time at which the broadcast started e The total amount of time used to complete the broadcast e For each location the Location ID or telephone number the number of pages sent and the result of the communication Note If there have been no transmissions to multiple locations broadcast then this report cannot be printed 74 OKIFAX 4500 Active Memory Files Report The active memory files report provides a list of all fax messages stored in the memory of your fax machine either documents waiting for transmission or documents which have been received
61. e display shows PERSONAL BOX NO ENTER 1 8 Using the numeric keypad enter the number between 1 and 8 of the personal mailbox you want to use and press the d YES key The display normally shows PERSONAL BOX CLOSE YES NO 2 Press the NO J gt key until the display shows PERSONAL BOX CONF YES NO gt Note If you cannot select CONF then the mailbox number you have selected already contains a bulletin polling message If you get the message ILLEGAL OPERATION then the mailbox number you have selected already contains a confidential message in memory Please select another personal box number to use Press the d YES key and the display shows PRG PASSWORD ENTER ADIGITS Using the numeric keypad enter a four digit password and press the d YES key to confirm your entry The display again shows PERSONAL BOX NO ENTER 1 8 Continue to create personal mailboxes or press the SELECT FUNCTION key to finish 52 OKIFAX 4500 Closing Confidential Mailbox Closing a confidential or personal mailbox created on your fax machine is as follows 1 2 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO gt 1 7 Using the numeric keypad press number 5 The display shows 5 PERSONAL BOX PRG YES NO gt 1 7 Press the d YES key and the display shows PERSONAL BOX NO ENTER 1 8
62. e standard one time polling or standard bulletin polling or use ITU bulletin polling as described below For ITU bulletin polling press the lt q YES key and the display changes to PERSONAL BOX NO ENTER 0 8 Using the numeric keypad enter a number between and 8 for the personal mailbox you want to use and press the lt q YES key Your document is then scanned into the memory of your fax machine and the message BULLETIN MSG IN MEM appears on the display Note If you get the message ILLEGAL OPERATION appearing on the display then the personal mailbox you have selected is already in use as a confidential mailbox Please select another personal mailbox to use Note If you get message OVER WRITE appearing on the display then the personal mailbox you have selected is already in use for ITU bulletin polling You can select another personal mailbox to use or over write the bulletin message already in the personal mailbox Note After your fax machine has been polled and the document has been sent your document remains in mailbox allowing the document to retrieved more than once User s Guide 57 English Polling Reception When carrying out polling reception the fax machine you are polling should be able to carry out standard polling transmission or ITU polling transmission 1 Select Location Using With no documents loaded press the SELECT FUNCTION key Press the POLLING One Tou
63. ed To use this feature both fax machines must have an external telephone connected To answer a voice request press this key after lifting your telephone handset When no fax communication is taking place pressing this key opens the telephone line for manual dialling not available in some countries You will hear the dialling tone through the speaker of your fax machine REDIAL Key Pressing this key manually redials the last number dialled on your fax machine User s Guide 15 x S 10 11 Note If your fax machine has been set to enter power save mode after the fax machine has been inactive for three minutes the manual redial function does not work AUTO DIAL Key AUTO DIAL numbers are abbreviated numbers for rapid dialling Rather than dialling the entire telephone number you can enter a 2 digit code to AUTO DIAL number instead You can also use the Location IDs names associated with AUTO DIAL numbers to search for these locations by name using the SEARCH key This key is also used in combination with the Group Key to select preprogrammed groups when sending faxes to multiple locations SELECT FUNCTION Key Using this key activates the advanced transmission and reception functions of your fax machine to obtain reports and for programming To select a function press the SELECT FUNCTION key then press the One Touch key labelled with the function you want to use While programming or selecting othe
64. eder Confidential Faxes Fax machines are often placed in public places where anyone can look through received faxes To overcome this use the confidential fax feature when sending and or receiving confidential faxes You can send and receive confidential faxes to from other Okifax machines with personal mail boxes However the International Telecommunications Union ITU has now created a worldwide standard that uses ITU sub addressing to allow fax machines or PC fax software from different manufacturers to send and receive confidential faxes When sending confidential faxes you must know in advance the mail box number or ITU sub address of the recipient you are sending the message to Ask the person who is receiving the fax to tell you their mail box number or ITU sub address A receiving fax machine stores the message in a confidential mail box or ITU sub address protected by a password and will not print any confidential faxes until the correct password is entered Sending Confidential Faxes 1 2 5 Select Location Using Load your document Press the SELECT FUNCTION key Press the CONF TX One Touch key The display will ask you to enter the number of the confidential mail box or ITU sub address on the receiving fax machine English Using the numeric keypad enter the number of the confidential mail box or ITU sub address you are transmitting to and press the START key The display shows SELECT LOCATI
65. elephone Select Location Using One Touch key AUTO DIAL number A number dialled on the numeric keypad 9 Press the START key Your fax machine will begin sending the fax Polling When you normally send faxes you load your document into your fax machine select a location and if required press the START key to begin sending the document However sometimes it is more useful to be able to simply load your document into your fax machine and set it to wait for the another fax machine to call and collect the document This is called setting your fax machine to be polled or polling transmission Calling another fax machine to receive documents someone else has loaded into their fax machine is called polling reception There are two standards for polling Standard polling is to an old standard that is used by many but not all manufacturers and ITU selective polling which is the latest standard Your Okifax machine supports both standards ITU selective polling allows you to retrieve documents from individual mailboxes or ITU sub addresses from a fax machine that meets the standard for ITU selective polling Polling Transmission 1 Load your document 2 Press the SELECT FUNCTION key 3 Press the POLLING One Touch Key The display shows BULLETIN POLL YES NO gt 4 For standard one time polling press the NO gt key and your document is then scanned into the memory of your fax machine The message WAITING TO B
66. erislow MSG IN MEMORY REPLACE TONER CART appears on the display To print out a message stored in memory when toner is low follow the instructions below 1 Press the SELECT FUNCTION key 2 Press the PRINT OPERATION One Touch key The display will show PRINT MEMORY MSG YES NO gt 3 Press the d YES key and stored messages will begin printing Note If a memory reception password has been set you will have to enter this password to print any messages stored in memory I Note Even if you see a TONER LOW message on your fax machine you may be able to use the PRINT OPERATION One Touch key to continue printing faxes but the print quality cannot be guaranteed Replace your toner cartridge as soon as possible Cancelling Messages Stored in Memory It is also possible to erase messages received in memory without printing them 40 OKIFAX 4500 1 After you have followed the instructions to print out messages stored in memory the display shows MSG IN MEMORY PRINTING 2 To erase the message instead of printing it press the STOP key The display shows CANCEL YES NO gt 3 Press the d YES key to erase the message from the memory of your fax machine Rejecting Unsolicited Fax Messages The closed network option allows you to limit the locations your fax machine can communicate with Using this function you can set your fax machine to refuse to receive any fa
67. fax modem Any incoming fax messages would then be sent directly to your computer for storage and not be printed by your fax machine or stored in the memory of your fax machine Changing Answering Mode Follow these instructions to change the answering mode of your fax machine 1 Press the AUTO REC key Your fax machine displays your current answering mode 2 Press the AUTO REC key again Your fax machine switches to the next answering mode 3 Continue pressing the AUTO REC key until the answering mode you want appears on the display After a short pause your fax machine programs the new answering mode and returns to stand by mode displaying the new answering mode setting Fax Machine Identification Fax machines use the information you will enter here to identify themselves during communications In most countries programming this information into your fax machine is a legal requirement The information you will enter here includes TSI CSI This is the telephone number of your fax machine This number appears on displays and reports of other fax machines you are communicating with This number may also be printed at the top of faxes you send to other fax machines Sender ID This is a descriptive title and is usually the location of your fax machine or the name of your company or office The Sender ID is printed at the top of every fax you send You can enter up to 32 characters The first 16 characters of your Sender ID is
68. g Document Jam 88 OKIFAX 4500 19 08 98 14 14 FAX RELOAD DOCUMENT Document feed Error A document to be faxed or scanned has not fed into the scanner properly Remove the document and reload it into the document TONER LOW FAX REPLACE TONER CART OT 14 14 FAX REPLACE TONER CART No Toner Toner is running low in the toner cartridge Replace the cartridge as soon as possible When you close the cover after replacing the toner cartridge the message clears See Replacing the Toner Cartridge 14 14 FAX CHANGE DRUM SOON Image Drum Alarm The image drum is nearing the end of its projected life Make sure a new drum is available and replace the drum when print guality begins to deteriorate See Replacing Image Drum Unit PRINTER ALARM 2 FAX REFER TO USER GUIDE or PRINTER ALARM 4 FAX REFER TO USER GUIDE Printer Alarm Open and close the cover If this does not clear these message disconnect your fax machine and call for service B Note When you disconnect your fax machine any received faxes or delayed transmission faxes stored in memory are erased 14 14 FAX CONFIRM PAPER SIZE Wrong Paper Size The paper in your fax machine is not the size called for by your application software Check your software printing settings and the paper in the paper tray PAPER SIZE ERR FAX CHECK PAPER OR PATH Paper Error The paper in your fax machine is different than the size set with user function 13 1 ST PAPER
69. ger than 356 mm Note If you often have documents longer than 356 mm your dealer may be able to adjust your fax machine to scan and transmit documents up to 1500 mm in length Please be aware that adjusting the length setting to 1500 mm cancels detection of multiple document misfeeds Multiple Page Documents Your fax machine can scan paper with a base weight between 50 gsm and 105 gsm You can load up to 20 sheets of standard 80 gsm paper e g photocopier paper at the same time If you use a heavier paper you can load up to 15 sheets For very heavy paper manually load sheets and send pages sheet by sheet When loading several pages for transmission paper thickness should be between 0 08 mm and 0 13 mm For single page transmission paper thickness can be between 0 06 mm and 0 15 mm Loading Documents To prevent paper jams and problems during scanning neatly stack your documents aligning their edges before loading Do not load documents of different sizes at the same time B Note You can load and prepare to transmit a document while your fax machine is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the START key Your document will be scanned into memory and sent when the current communication ends 36 OKIFAX 4500 Adjust the document guides to the width of the paper you are using Neatly stack your documents
70. he 9 SPACE One Touch key is used to enter spaces in a number 28 OKIFAX 4500 10 Press the START key to save your entry 11 Press the SELECT FUNCTION key to finish Setting Language Your fax machine comes with two languages installed which appear on the display and in reports Follow the instructions below to switch languages D Note Your dealer may be able to provide you with I additional languages Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 3 Press the d YES key The display shows FUNCTION NO ENTER 01 28 4 Using the numeric keypad enter 14 This display shows 14 USER LANGUAGE YES NO gt Note indicates which language your fax machine is already using 5 Press the NOR key to switch to the other installed language 6 To accept the language change press the d YES key 7 Press the SELECT FUNCTION key to finish Connecting to a PBX A PBX Private Branch Exchange is a private telephone system used to route internal calls If you have to dial a prefix access number to get an outside line then your line is connected to a PBX If you are connecting your fax machine to a PBX follow the instructions below These setting changes allow your fax machine to identify your PBX s outside line dial prefix digits in the numbers that you program or dial in your fax machine After
71. heet of paper printing side up into the manual paper feeder slot until you feel the fax machine grab hold of the paper 3 Press the COPY key Note It is recommended to make single copies only when using the manual paper feed slot This will prevent any possible paper feed jams from occurring Using Voice Request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication Either the sender or receiver of the fax can initiate a voice request 42 OKIFAX 4500 If you are sending a fax you can answer a voice request only after all pages have been transmitted If you are receiving a fax you can answer a voice request after reception of each page You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone If you do not respond in approximately six seconds the voice request is automatically cancelled D Note You will need to have either an attached handset or an external telephone to use the voice request function Initiating Voice Request 1 During a fax communication press the HOOK V REQUEST key 2 When the other party answers your request your fax machine emits a repetitive warbling sound The display shows LIFT HANDSET AND PRESS VOICE REQUEST 3 Lift your handset and press the HOOK V REQUEST key D Note If you press your HOOK V REQUEST key to initiate a voice request duri
72. high pitched tone If a person answers the phone ask them to press the START key on their fax machine If necessary press the START key to begin the transmission Refer to the table below to understand some of the messages you may see during a typical fax transmission User s Guide 37 English Message Explanation location The Personal ID or TSI CSI of the remote location If this is not prgrammed in the remote location the Location ID or telephone number you entered will identify the location during transmission DIALLING Your fax machine is dialling the number CALLING The line is ringing SENDING Your fax machine is sending the message RESULT OK The fax was sent successfully COMMUN ERROR If you see this or another error message a problem occurred during the communication Try resending the fax Refer to Problem Solving for assistance Search Key Dialling If you are not sure which One Touch key or AUTO DIAL number contains the location you want to communicate with use the SEARCH key to look through an alphabetical list of all of the Location IDs programmed into your fax machine 1 When selecting locations press the SEARCH key The display will show SEARCH AUTO DIAL ENTER 1 ST CHAR 2 Repeatedly press the SEARCH key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Location I
73. ialling of additional preprogrammed telephone numbers 5 Groups can be programmed to allow you to transmit a document to multiple locations with a single selection A search feature to allow you to look for preprogrammed telephone numbers by name Halftone transmission in up to 64 shades of grey Fax communication at up to 14 400 bits per second Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission and reception features including up to 5 delayed transmissions transmission to multiple locations confidential transmission and reception relay broadcast initiate and polling Advanced memory transmission and reception features including automatic reception into memory with or without password printing Reports to help you keep track of the operations and settings of your fax machine Automatic power save mode Answering modes for manual and automatic fax reception automatic switching between incoming voice and fax messages and allows an answering machine to be connected in series to the telephone line after the fax machine A closed network feature to allow you to limit who can send faxes to your fax machine or to limit both where faxes can be sent to and received from Your fax machine can also make 50 copies of an original document using standard weight 80 gsm paper 1 MB of built in memory Advanced dual access feature allowing yo
74. ically printed each time your fax machine receives a confidential message into a mail box Information in this report includes e The date the message was received e The total amount of time your fax machine spent receiving the message S R TIME e The Personal ID or telephone number of the fax machine you were communicating with DISTANT STATION ID If the Personal ID or telephone number has not been programmed by the sending fax machine no DISTANT STATION ID is recorded e The number of the mail box into which the message was received e The number of pages received e The result of the communication e Service codes Broadcast Entry Report Each time you program a multiple location transmission or broadcast your fax machine gives you the option of printing this report to confirm your entries Information in this report includes e The Location ID or telephone number of the One Touch keys and AUTO DIAL codes you have selected e Telephone numbers you have manually entered using the numeric keypad 76 OKIFAX 4500 Power Outage Report If the electrical power to your fax machine has been interupted and your fax machine had delayed transmissions or messages received into memory your fax machine automatically prints a power outage report to alert you that fax messages have been lost Printing Reports Printing Message Confirmation Report After transmission press the COPY key once with no document
75. il boxes for confidential message reception change your fax the function settings and dial parameters program passwords for printing messages stored in memory and to restrict the use of your fax machine 10 PRINTER CLEANING Key Using this key prints a cleaning page for clearing any accumulated toner from the image drum of your fax machine Signal Tones Your fax machine emits a number of sounds to inform you of specific conditions Key Select Tone This is a short beep that occurs each time you press a key Error Tones If you press a wrong or inappropriate key your fax machine will emit three short beeps If your fax machine experiences a problem during communications it will emit three long beeps Press the STOP key to turn the error tone off then print a Message Confirmation Report to check the source of the problem by pressing the COPY key twice with no documents loaded Voice Request Tone During a fax session either you or the person at the remote fax machine can initiate a voice request When the person at the remote fax machine either initiates or answers your voice request your fax machine emits a repetitive warbling sound End of Session Tone At the end of every successful fax session your fax machine emits a short beep to inform you that there were no errors or problems in the communication Off Hook Alarm Tone If your fax machine is equipped with a handset and if the handset is left off the hook your fax mach
76. ine will emit an intermittent warbling sound To turn off the sound hang up the handset or press the STOP key User s Guide 19 2 a 50 S INSTALLATION Getting Started To install your new fax machine follow the instructions from Unpacking to Setting the Fax Identification You must complete these steps for your fax machine to operate properly If you have purchased an option package for your fax machine refer to the documentation you received with that option Where to Install Your Fax Machine 1 Install your fax machine in a dust free location away from direct sunlight 2 Allow several centimetres on each side of the fax machine to ensure adequate ventilation 3 Make sure that both power and telephone outlets are available nearby 4 Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 10 C and 32 C Unpacking Before you begin make sure that all items listed below are included in your package Refer to the illustrations in Component Identification and remove the contents from the carton placing them on a sturdy surface Fax machine unit Toner cartridge Image drum unit inside facsimile unit Power cable Telephone line cable Paper tray Copy stacker Document tray Document stacker This User s Guide Note A telephone handset handset cradle and handset cable may also be included If any items are missing notify your dealer
77. iously programmed fax number and location ID 3 Enter the main fax number as follows gt To Do This Use Enter numbers Numeric keypad in Enter spaces 9 SPACE One Touch key aa Enter hyphens i e to wait for dial tone Enter pauses i e to wait PAUSE key for outside line HYPHEN key Add a switch from pulse lone key to tone dialling for part of the call Move the cursor to YES and NO P keys make corrections 4 Press the START key 5 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To Do This Use Enter numbers Numeric keypad Press once for each number required Enter spaces 9 SPACE One Touch key Enter hyphens HYPHEN key Enter alpha characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears Enter a unique Press the O UNIQUE key repeatedly until character the character you want appears The following characters are available amp t ABNOUEADeag Enter next character Press the NO Br key to move the cursor to the next position for the next character Move the cursor to lt lt YES and NO P keys make corrections User s Guide 31 6 Press the START key The display shows NO lt OR LOCATION gt 7 Enter the alternate fax number Refer to the instructions following Step 3 8 Press the START key to finish programming the One Touch key The d
78. is connected to a PBX Once this function has been turned on and the dial prefix function has been programmed your fax machine will recognize the dial prefix number you use in your PBX to get an outside line After it dials your dial prefix number your fax machine pauses to wait for an outside line before dialling the rest of the telephone number Available settings are on and off See Connecting to a PBX in the Installation chapter for instructions on changing this setting FLASH EARTH NORMAL If your fax machine is connected to a PBX this function tells your fax machine about the type of PBX line your fax machine if connected to Available settings are normal N flash F and earth E AUTO START When this function is turned on your fax machine automatically begins dialling as soon as you have selected a location by pressing a One Touch key or entering an AUTO DIAL code You do not have to press the START key Available settings are on and off DIAL PREFIX If your fax machine is connected to a PBX use this function to tell your fax machine what access number is used to obtain an outside line from your PBX You can enter up to 4 digits See Connecting to a PBX in Installation for instructions on changing this setting Changing Dial Parameter Settings Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO gt 1 7 72 OKIFAX 4500 3 Using the numeri
79. isplay shows LOCATION PROGRAMMING ENTER SRCH OT A D 9 To continue programming One Touch keys go back to Step 2 If you are finished programming press the SELECT FUNCTION key 10 Lift off the plastic cover above the One Touch label Using a pencil write in the name for your newly programmed One Touch key Replace the cover Note If you want to delete any programming for a One Touch key follow Steps 1 2 At Step 3 press the 9 SPACE key until the number is deleted then continue with Steps 8 10 One Touch Parameters If you are experiencing problems communicating with a remote location in a very noisy telephone area set up a One Touch key for that location and try turning Echo Protection on or lowering the transmission fax speed rate for that One Touch key 1 Press the SELECT FUNCTION key Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 Press the d YES key The display shows FUNCTION NO ENTER 01 28 Using the numeric keypad enter 28 The display shows 28 ONE TOUCH PARAM YES OT NO gt Press the One Touch key for the location whose settings you want to change The display shows ECHO PROTECTION OFF YES NO 2 Press the NO gt key to switch Echo Protection on Press the d YES key to confirm your selection The display shows FAX SPEED 14 4K YES NO 2 Press the d YES key to confirm the fax speed or press the
80. keypad press 3 The display will show 3 CLOCK ADJUSTMENT YES NO gt 1 7 4 Press the d YES key The display will show the currently set date and time 5 Using the numeric keypad enter the new date and time Press the d YES key to confirm your entry Press the SELECT FUNCTION key to finish Setting the Answering Mode Your fax machine has a number of answering modes which determine how it handles incoming calls both fax and voice The current answering mode appears on your fax machine s stand by display User s Guide 25 English Answering Mode Options The answering mode which is best for you will vary depending on how you use your fax machine and what external telephone devices are connected to it Read through the answering modes listed here then follow the instructions below Auto Receive Mode FAX If your fax machine is connected to a telephone line reserved only for fax communications use the Auto Receive mode Your fax machine will assume all incoming calls are fax messages and automatically receive all incoming fax messages Manual Receive Mode TEL If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls then the TEL answering mode is your best choice Each time someone calls your fax machine rings like a telephone You can answer from either an external handset or from an external telephone connected to your fax machine If you
81. machine is now in stand by mode ready to send or receive faxes Loading Paper Your fax machine can hold up to 100 sheets of standard weight 80 gsm paper For best results use paper specially made for laser printers or photocopiers Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine down to 75 of the original length For example if a 24 OKIFAX 4500 document created originally on legal size paper is received your fax machine reduces the received pages to fit on A4 or letter size paper Note Your fax machine is set at the factory to use A4 paper If you intend to use a different paper size change the 1 ST PAPER SIZE user function setting to match your new paper size See Programming later in this user s guide for instructions 1 Adjust the right paper guide to the width size of your paper NET A 2 Remove the paper from its wrapper up to 100 sheets Note the print side notice printed on the label Fan the paper 3 Insert sheets of paper into the paper tray print side down NX 4 Adjust the left paper width Caution Be sure to grasp the paper tightly to avoid slipping of the uppermost sheet of paper Setting the Clock Follow these instructions to set the time and date on your fax machine 1 Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key 3 On the numeric
82. n B C Multiple location transmission broadcast CALLING A communication initiated by your fax machine CALLED A communication initiated by a remote fax machine POLLING Polling reception POLLED One time polling transmission POLL Bulleting polling transmission is the box number CONF Confidential reception is the box number LOST Messages contained have been lost due to a power outage 78 OKIFAX 4500 PROBLEM SOLVING Clearing Document Jams When a document jam occurs your fax machine beeps and an error message appears in the display If the jammed document looks like it is positioned straight in your feeder press the STOP key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control panel Pull up and toward you until it releases Swing the control panel out of the way 3 Push the control panel back down until it locks Clearing Printing Paper Jams If your fax machine displays PAPER JAMorNO PAPER when the paper tray still contains paper there may be one or more sheets of paper jammed in the machine To clear a paper jam follow the instructions below 2 Note If you are experiencing many paper jams it may be due to the type of paper you are using For best results slect a paper which has been developed specifically for photocopying or laser printing Be sure to fan the paper before loading it into your pape
83. ne any non confidential fax messages stored in memory are automatically printed If you want to print any fax messages stored in memory without changing the reception mode carry out the following 1 Press the SELECT FUNCTION key User s Guide 39 lt ES aa 2 Press the PRINT OPERATION One Touch key The display shows PRINT MEMORY MSG YES NO 2 3 Press the d YES key The stored message begins printing Note If a memory reception password has been set you will have to enter this password to print any messages stored in memory See Creating Memory Password in Programming 4 When all messages have been printed your fax machine automatically returns to memory reception mode No Paper Reception When your fax machine has run out of paper a NO PAPER REPLACE PAPER message appears on the display Your fax machine continues to receive faxes into memory when it has run out of paper Your fax machine automatically prints out any messages received in memory when the paper is replaced and the STOP key is pressed No Toner Reception When your fax machine is running low on toner it displays a TONER LOW REPLACE TONER CART message Rather than risk printing an unreadable message your fax machine automatically receives faxes into memory if user setting 22 NO TONER MEM RX has been set to on If your fax machine has received a message in memory because ton
84. ne line monitoring sounds during dialling Available settings are low high and off 07 BUZZER VOLUME This function sets the volume of the various beep and alarm tones your fax machine emits during operations Available settings are low middle and hig 08 CLOSED NETWORK This function allows you to program your faxmachine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your fax machine s One Touch keys or AUTO DIAL numbers Using this function you can set up a closed network of fax machines If you do not want your fax machine to transmit faxes to or receive faxes from locations outside your network select T R If you only want your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF T R and RX 09 TX MODE DEFAULT This function allows you to change your fax machine s default type of original transmit and copy resolution settings Unless you select otherwise using the Transmit Resolution d YES or Type of Original NO gt keys your fax machine is set to use the STD and NORMAL settings If you are constantly sending faxes which require some other combination of transmission modes use this function setting to change the default transmission modes to any other combination of settings While you are programming the new default combinations will appear on the LEDs above the Transmit Resolution lt q YES or Type of O
85. ne men shes E E EE 90 Activity Report uses ene ee nee ee EE ED eens 74 Index sr br MAR sn mn 91 Broadcast Confirmation Report se cece se ee 74 Active Memory Files Report 75 Telephone Directory iese se ee ee ee ee ee ee ee 75 Configuration Report 75 Message Confirmation Report 76 Confidential Reception Report 76 Broadcast Entry Report iese ese ese se se se ee see ee ee 76 Power Outage Report 77 Printing Reports ss 77 Printing Message Confirmation Report 77 Printing Other Reports sseseesseeessereereeresrrrrerersrreresen 77 User s Guide 5 SAFETY Your fax machine has been carefully designed to give you years of safe reliable performance As with all electrical equipment however there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine General Read this user s guide carefully and keep it in a safe but accessible place so that you can use it for future reference Read and follow all warning and instruction labels on the fax machine itself Disconnect the fax machine before you clean it DO NOT use liquid or aerosol cleaners to clean the fax machine Place your fax machine on a firm solid surface If you place the fax machine on something unsteady it may fall and become damaged or injure someone If you place the fax machine on a soft surface such as a rug sofa or bed the vents may become blocked causing the fax machine to overheat Do not use
86. ng devices or automatic ring detectors will rise to bell tinkle or noise and may cause false tripping of the ring detector Should such problems occur the user is not to contact the telephone company Operation amp Maintenance Use a dry cloth to clean the control panel and the main body of the unit Aside from the instructions specifically mentioned in this user s guide your fax machine is not user serviceable DO NOT attempt to service the machine or lubricate moving parts by yourself Disconnect the power cable before trying to remove any objects that may have fallen into the machine Immediately disconnect the fax machine if it becomes physically damaged and arrange for its repair or disposal When relocating your fax machine always disconnect the telephone line before disconnecting the power cable When reconnecting your fax machine connect the power cable first then the telephone line This fax machine is not intended to be used in parallel with any other telephone devices Toner Cartridge amp Image Drum Unit Handling Leave unused toner cartridges and image drum units in their packages until needed When replacing a toner cartridge or image unit reuse the packaging to dispose of the old toner cartridge or image drum unit Do not expose the toner cartridges and image drum units to light for more than five minutes Never expose the green drum inside the image drum unit to direct sunlight Always hold the im
87. ng transmission but no one is there to answer your fax machine automatically sends a call back message to the remote site giving a telephone number where you can be reached Note A call back message is only sent if you have programmed a call back number into your fax machine Refer to Setting Fax Identification IM Note To be able to initiate a voice reguest during transmission user function 17 MEM FEEDER SW must be set to FEED and 25 INSTANT DIALLING must be set to OFF Iniatiating a voice reguest during reception the setting of these user functions are ignored 7 Answering Voice Request 1 Lift your handset and press the HOOK V REQUEST key User s Guide 43 English ADVANCED OPERATIONS Sending Faxes to Multiple Locations and or Groups If you want to send the same fax to more than one location carry out the following steps 1 Load your document 2 Select your first group or location as follows The next group Select Location Using or individual location must be selected within three seconds Do This A group One Touch key AUTO DIAL number A number dialled on the numeric keypad Press the AUTO DIAL key and then key in the numeric keypad Then enter the code number of the group you want to use Press the One Touch key If display asks for confirmation of your selection press the START key Press AUTO DIAL key then enter two digit AU
88. nnected between any series connected apparatus and the PSTN Difficulties may occasionally be experienced when making calls from other apparatus connected to the PSTN via the series apparatus Such difficulties may include i Difficulty in making calls ii Problems in telephone conversion being experienced by both parties to the call iii Such that any apparatus which forms part of the RBS or is connected via it is so connected that no signals of any kind may be conveyed between that apparatus and a PSTN circuit or vice versa except by means of other apparatus that does not materially affect the electrical conditions presented to one another by that apparatus and the PSTN Further information is contained in the proposed British Standard for RBS to PSTN lines TEL FAX Change Over When the OKIFAX 4500 is in changeover mode care must be taken to ensure that you only connect the apparatus to telephone lines not listed in the telephone directories issued by the Public Telephone Network Operators The telephone number of this apparatus should not be issued to other parties without instructions concerning the correct method of making calls to this apparatus While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it was not designed to be compatible Failure of the apparatus to wo
89. nsmit to your selected locations If you want to cancel an entered location when checking locations press the NO gt key when the display shows OK START CLEAR 2 Note indicates the location entered into your fax machine which you may want to cancel The displayed location is cancelled and the display shows the next location you have entered Press the NO gt key each time you want to cancel a location entered into your fax machine Press the START key if the displayed location is OK and to move onto the next location you have entered into your fax machine User s Guide 45 English 10 If you want to add another group or location after checking the groups and locations you have entered select your new group or location when the display shows CHECK LOCATION S YES STR LOC EXIT 2 Delayed Sending of Faxes The delayed transmission feature allows you to send documents at a specified date and time and frees you from the need to manually start the transmission You can program a delayed transmission to occur at any time on the day of your transmission or at any time over the next three days D Note Sending a delayed fax from your fax machine does I depend on the settings of the user function 17 MEM FEEDER SW With user function 17 MEM FEEDER SW set to FEED and you are sending a delayed fax to a single location only one delayed fax can be programmed for transmitting Your doc
90. ny non confidential faxes that have been received into memory 3 CONF TX Key Using this key sends a confidential document to a personal mailbox a memory storage area in the receiving fax machine 4 RELAY INIT TX Key Using this key sets up a relayed fax transmission During a relayed fax transmission your fax machine initiates the transmission by sending a document to a second fax machine which then broadcasts the message to a number of other fax machines 5 POLLING Key Using this key sets your fax machine to scan and store documents in memory then wait for another fax machine to call and request a document to be sent polling transmission When no document is loaded on the document table using this key calls another fax machine and requests it to send the documents it has loaded into memory polling reception 6 REPORT PRINT Key Using this key manually prints reports from your fax machine 18 OKIFAX 4500 7 COUNTER DISPLAY Key Your fax machine keeps track of the number of pages it has printed and scanned Using this key checks the print counters of your fax machine and resets the drum counter of your fax machine after replacing the image drum unit 8 LOCATION PROG Key Using this key programs One Touch keys AUTO DIAL numbers and groups into your fax machine 9 USER PROG Key Using this key allows you to program identification information of your fax machine set the clock of your fax machine set up ma
91. o load documents as long as there is memory available on your fax machine After the report is printed your fax is automatically sent 60 OKIFAX 4500 PROGRAMMING Customizing Features amp Operations Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine Because each country has different regulations you may not be able to access all of the settings listed below If you have trouble changing a setting contact your dealer for assistance Viewing Your Current Settings Follow these instructions to obtain a configuration report showing your fax machine s current settings 1 Press the SELECT FUNCTION key 2 Press the REPORT PRINT One Touch key The display show 1 ACTIVITY REPORT YES NO 2 1 6 3 Using the numeric keypad press 5 The display shows 5 CONFIGURATION YES NO 2 1 6 Press the d YES key and the report will begin printing Press the SELECT FUNCTION key to finish User Function Settings User function settings allow you to customize the general operation of your fax machine Refer to the list below to determine which settings you may need to change then refer to Changing User Function Settings to make the change User Function Settings List Note Depending on local telephone regulations some of the following user function settings may not be available 01 MCF SINGLE LOC This function automa
92. oad Belfast BT12 6HP Tel 01232 572355 Fax 01232 572350 http www oki ie 96 OKIFAX 4500
93. off setting allows time for you to replace the toner cartridge but quality of printing may become poor as the toner cartridge is exhausted 23 MEM FULL SAVE With single location transmission and 17 MEM FEEDER SW set to MEM and 25 INSTANT DIALLING is set to off and with multiple location transmission call origination starts after an entire document is read into memory If during this process memory becomes full a MEMORY OVERFLOW message is shown in the display and the display changes to SEND SCANNED PAGES YES NO gt Press the NO gt key your fax machine gives an alarm the scanning of your document stops and the display shows MEMORY OVERFLOW REFER TO USER GUIDE Press the STOP key and the remaining pages of your document are removed from your fax machine The pages of your document that were scanned into memory are automatically deleted from the memory 64 OKIFAX 4500 Press the d YES key and all pages of your document that were scanned into memory will be sent After the scanned pages have been sent the display changes to RELOAD DOCUMENT After you have reloaded your document you can send the remaining pages of your document with another fax transmission If this function is set to on and you DO NOT press the NO p gt key within one minute of the message SEND SCANNED PAGES your fax machine automatically starts sending the scanned pages If this function is set to off and you D
94. oice Request Tone ese see sesse se ske ee 19 W WAITING TO BE POLLED 56 Width Reduction cccccsccceessceesseeeeeee User s Guide 93 Statutory User Information UK only The OKIFAX 4500 is approved for connection to telecommunications systems specified in the instructions for use subject to the conditions set out in them The BABT approval number for the OKIFAX 4500 is BABT 608397 This apparatus has been approved for the use of the following facilities e manual call initiation e operation in the absence of proceed indication e auto answer modem e series connection e simple telephone Any other usage will invalidate the approval of the apparatus if as a result it ceases to conform to the standards against which the approval was granted Interconnection circuits should be such that this equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN60950 for SELV circuits after making connections between circuits Interconnection points Line TEL1 TEL2 are for connection to TNV circuits and the Power Inlet Socket is for connection to a 220 240VAC 50 60 Hz supply The apparatus has been approved for connection to the public switched telephone network provided by British Telecommunications Plc Kingston Communications Plc or Mercury Communications Ltd The OKIFAX 4500 may be connected to any direct PSTN exchange line except as an exten
95. on your document is scanned into memory When the programmed date and time is reached your document is sent Repeat the above procedure if you want to send another delayed fax Please note that you can only program a maximum of five delayed transmissions into the memory of your fax machine Sending Delayed Faxes to Groups and or Multiple Individual Locations Load your document Press the SELECT FUNCTION key Press the DELAYED TX One Touch key The display shows DELAYED TX DATE User s Guide 47 English 4 Press the d YES key and go to Step 7 if transmission is to occur later today If the transmission is to occur up to three days later press the NO gt key The display shows DELAYED TX DATE PRG DATE 0 9 5 Using the numeric keypad enter the date on which you wish the transmission to begin The display changes to DELAYED TX DATE 22 22 YES NO gt Note indicates the date you have entered using the numeric keypad 6 Press the d YES key The display shows DELAYED TX TIME PRG TIME 0 9 7 Using the numeric keypad enter the time on which you wish the transmission to begin The display changes to DELAYED TX TIME 22 22 YES NO gt Note indicates the time you have entered using the numeric keypad Note Enter the time using the 24 hour clock i e 8 00 a m would be entered as 08 00 and 8 00 p m would be entered as
96. onal Mailboxes oo ese se ee ee ee ee ee ee ee ee se ee 67 Codes Used in Reports eee se ee ee ee ee issis 77 Creating Personal Mailbox Polling 0 0 67 Result Codes eu Es EER Hie ei Vee Ee SEER EES AS Eg Ee Vee 77 Closing Personal Mailbox Polling 0 0 0 eee 67 Communication Codes 0 0 ee se ee Se Ge GR ee 78 eh EE EE OE PROBLEM SOLVING os Ee EE ER cues 79 Creating Memory Password iese sees see se ee ee ee 68 Clearing Document Jomes 79 Changing Memory Password 68 eee Clearing Printing Paper Jams 79 Deleting Memory Password A 69 d e Replacing Toner Cartridge eee sesse ee ee se ee ee ee 81 Restricted ACCESS sen EE EE EE 69 8 Replacing Image Drum Unit ees se se ee se ee ee ee 83 Creating Restricted ID Password 69 S Reading Print Counters 00 0 0 ee eee see se ee ee ee Ge se ee 84 Changing Restricted UD 70 wae x S Shipping the Fax Machine 85 Closing Restricted ID oo eee ee ee RA Re 71 i S Problem Checklist ER mien ann 85 Dial Parameter Settings 71 d 8 Display Panel Messages iese see see see se ee ee ee ee ee ee 88 Dial Parameter Settings List sesse se ee se ee ee 71 Chaneine Dial Parameter Settings 72 leien RR EEN 88 gng GE Error Messages iese sees see se ee se ee ee ee ee ee ee ee 88 REPORTS sort geer ah sk de tn nt An 74 D A EE 74 SPECIFICATIONS esis sien
97. ote receive you have programmed into your fax machine Available settings are off 00 11 22 33 44 55 66 77 88 99 and This function only works if your telephone system is a tone dialling system 17 MEM FEEDER SW This function controls how your fax machine normally transmits fax messages to one location Either scanning the document into memory first and then start dialling or by transmitting directly from the document feeder after dialling Available settings are MEM and FEED Note The setting of 17 MEM FEEDER SW only becomes effective if user function 25 INSTANT DIALLING is set to OFF If 25 INSTANT DIALLING is set to ON all documents are scanned upon call origination bal Eal 18 POWER SAVE MODE This function substantially reduces the amount of power your fax machine consumes when it is not in use When this function is on your fax machine automatically switches to power save mode after it has been idle for three minutes When this occurs your display shows POWER SAVE MODE PRESS START TO EXIT While in this mode your fax machine automatically switches back to full operation after you press the START key when the User s Guide 63 English telephone rings when the telephone handset is lifted or when a document is loaded Available settings are on and off N Note If you have purchased the optional MFP software and you have connected your fax m
98. our fax machine ensuring that the tabs on both sides of the image drum are inserted correctly as shown Then press down firmly on both ends of the image drum until it snaps into place 6 Install a new toner cartridge close the top cover and close the control panel See Replacing Toner Cartridge above 7 Wait until the time and answering mode appear on the display Then press the SELECT FUNCTION key 8 Press the COUNTER DISPLAY One Touch key The display shows DRUM COUNT CLEAR NEXT 2 9 Dress the d YES key to clear the image drum unit counter 10 Press the SELECT FUNCTION key to finish Caution Please abide by the disposal laws of your country when disposing of replaced Image Drum Units Reading Print Counters Your fax machine s print counters count the number of pages your fax machine has printed or scanned in its lifetime If you are experiencing a problem a service person may ask you to check these counters 2 Note If the image drum unit of your fax machine has reached the end of its life you will also use this function to reset the drum counter Refer to Replacing the Image Drum Unit above for more information 1 Press the SELECT FUNCTION key 84 OKIFAX 4500 2 Press the COUNTER DISPLAY One Touch key The display shows DRUM COUNT CLEAR NEXT 2 Press the NO gt key The display shows the PRINT COUNT 4 Press the NO gt key again The display shows the SCAN COUNT
99. paces 9 SPACE One Touch key Enter hyphens HYPHEN key Enter alpha characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears Enter a unigue Press the 0 UNIQUE key repeatedly until character the character you want appears The following characters are available amp t j B A amp Enter next character Press the NO B gt key to move the cursor to the next position for the next character Move the cursor to YES and NO P keys make corrections 8 Press the START key to finish programming the AUTO DIAL number The display shows AUTO DIAL NO ENTER 01 70 9 To continue programming AUTO DIAL numbers go back to Step 3 If you are finished programming press the SELECT FUNCTION key Note If you want to delete any programming for a AUTO DIAL key follow Steps 1 4 At Step 5 press the 9 SPACE key until the number is deleted then continue with Steps 8 9 Programming Groups Once you have programmed some One Touch keys or AUTO DIAL numbers you can then program these numbers into groups to allow you to send the same fax to multiple locations You can program up to 5 groups using a maximum of 80 numbers for all 5 groups into your fax machine 1 Press the SELECT FUNCTION key then press the LOCATION PROG One Touch key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D 2 On the numeric keypad press the
100. played the personal mailbox where you are trying to change the password contains messages You must print any messages before changing the password 6 Press the d YES key and the display shows PRG PASSWORD XXXX ENTER 4DIGITS 7 Using the numeric keypad enter a new four digit password and press the lt q YES key to confirm your entry The display again shows PERSONAL BOX NO ENTER 1 8 8 Press the SELECT FUNCTION key to finish Printing Confidential Faxes Each time your fax machine receives a confidential fax it prints a Confidential RX Report telling you which personal box number has received a confidential fax Printing a confidential fax from a personal box is as follows 1 Press the SELECT FUNCTION key S Press the PRINT OPERATION One Touch key The display shows PRINT PERSONAL BOX YES NO gt Press the d YES key and the display shows PERSONAL BOX NO ENTER 0 8 Using the numeric keypad enter the number of the personal box then press the lt q YES key The display changes to PRG PASSWORD ENTER 4DIGITS Note If the personal mailbox you have selected contains no messages the display shows NO DATA IN MEMORY Using the numeric keypad enter your four digit password then press the d YES key The received confidential fax starts printing Note If you want to clear the personal mailbox without waiting for the message to be printed press the ST
101. quivalent of CCITT No 1 test chart The first toner cartridge installed in a new image drum unit has a slightly decreased yield because the image drum unit itself has to be filled If your fax machine displays REPLACE TONER CART replace the toner cartridge with a new one However if user function 22 NO TONER MEM RX is set to off and the print density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes low even before your fax machine displays REPLACE TONER CART gently wipe the lens surface of the LED array see Step 6 If the print density does not improve replace the toner cartridge When your fax machine s display shows CHANGE DRUM replace the image drum unit Warning Be careful when handling the toner cartridge Do not let toner spill on your clothing or other porous materials See Safety at the beginning of this User s Guide Warning If you open the top cover you will see a label that reads CAUTION HOT This area is extremely hot and must not be touched under any circumstances 1 Lift the top cover into an upright position 2 Grasp the control panel Pull upward and toward you until it releases Swing the control panel out of the way User s Guide 81 a aa Pull the coloured lever on the old toner cartridge all the way toward you Carefully pull the old
102. r 220 240 10 VAC 50 60 Hz 2 Relative humidity 20 80 non condensing Temperature 10 C to 32 C 20 pages maximum 80gsm A4 size OKIFAX 4500 Model F21002B Note Horizontal resolution of 300 dpi is used if the remote fax machine also uses 300 dpi Also 300 dpi is used if EX FINE is selected for copying 90 OKIFAX 4500 Index A ADF Error Jam sesse sesse ee ese ee ee 88 Alarm Indicator e sees ee ee ee Re ee 16 Answering Mode Changing sis Ee geen 27 Options oe Ee EEN 26 Auto Dial Key sesse se se ee ee ee ke 16 Auto Dial Numbers Auto Rec Key sesse Auto Receive Mode AUTO Start Gr MEER SEER Ee ee oe ene Busy Tone Detect Buzzer Volume sesse ee 62 C Call Back Number CALLED maanea CALLING EE Cancelling Delayed Transmission esse sesse seen Messagese Stored in Memory Chain Dialling s5 eggs ESE ge peii 33 Change Drum Soon 89 Cleaning General EE nine LED Array ss Clock Setting ss EES REGEER RE GER es ee 25 Closed Network 62 COMMUN ERROR sesse sesse se ese see 38 Communication Codes in Reports 78 Communication Error eeeeeeeees 86 Cont EX REV en anne 18 CONES SEE ER N Ee SE ee aerate 78 Confidential Faxes Conf TX Keys ss EES ES Re ER EE 18 Confidential Mailbox 0 0 eee 52 Mailbox Password sesser 52 Printing o e 54 Receiving sas inst 52 Reception Report 76 Sending wc Confirm Paper Size Continuous Tone
103. r functions pressing the SELECT FUNCTION key a second time takes you directly back to the stand by mode of your fax machine COPY Key After loading a document press this key to make a copy When no documents are loaded press this key once to obtain a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report You can also use the COPY key as a short cut for programming One Touch keys and AUTO DIAL numbers After you have loaded a document and manually 12 13 14 15 dialled a telephone number press COPY so you can instantly program that number into an unassigned One Touch Key or AUTO DIAL number STOP Key This key cancels any operation currently in progress and turns off the ALARM indicator After loading paper press this key to cancel alarm conditions after the condition has been corrected During programming pressing the STOP key takes you back step by step through the programming functions you have already selected START Key Pressing the START key initiates the operation indicated on the display or confirms information you have entered into the display While the fax machine is in power save mode press the START key to exit power save mode ALARM Indicator This indicator glows red and an alarm sounds notifies you of any problem that occurs To turn the alarm indicator off press the STOP key and correct the problem Plus Key One Touch Key 8
104. r tray Warning If you open the top cover you will see a label that reads CAUTION HOT This area is extremely hot and must not be touched under any circumstances 1 Lift the top cover and swing it out of the way User s Guide 79 English 2 Grasp the control panel Pull upward and toward you until it releases Swing the control panel out of the way Caution Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit 3 Lift the image drum unit out and set it aside Keep it out of direct sunlight and DO NOT touch the green surface of the drum machine Place the image drum unit back into your fax machine Ensure that the tabs on both sides of the image drum are inserted correctly as shown Then press down firmly on both ends of the image drum until it snaps into place 80 OKIFAX 4500 8 Pull the paper out of the paper tray If any of the paper is damaged remove and replace it 9 Reload the paper into the paper tray Replacing Toner Cartridge The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy A toner cartridge normally prints about 1250 pages A4 size of standard business communications at a typical print coverage of 4 e
105. riginal NO gt key 10 T F TIMER PRG When set to the telephone fax answering mode your fax machine automatically distinguishes between incoming voice and fax calls If the incoming call is a voice call your fax machine will ring to tell you to pick up the handset If you do not answer your fax machine automatically switches back to facsimile mode to allow the calling party to manually send a fax The T F TIMER function controls how long your fax machine waits before switching back to fax mode Available settings are 20 seconds or 35 seconds 11 RING RESPONSE This function controls how long your fax machine waits before answering an incoming telephone call when your fax machine is set to auto receive or telephone fax auto switch answering modes The available settings are ring 5 seconds 10 seconds 15 seconds or 20 seconds Note If your fax machine is set to telephone fax auto switch answering mode it is recommended that you set ring response to one ring 62 OKIFAX 4500 12 DISTINCTIVE RING Distinctive ringing is a service offered by some telephone services that allow you to have different numbers on one line each with its own distinctive ring In this way when you get an incoming call you can identify what number is being called by the ring pattern Your local telephone service can provide you with more information about this service and if it is available If available this service is usually offered as a mon
106. riginals that are too dark You will also use this key as the NO gt key when making selections or to move your cursor while programming AUTO REC Key This key sets the answering mode of your fax machine The answering mode controls how your fax machine answers incoming calls and receives faxes The display of your fax machine always indicates your current selection See Setting the Answering Mode later in this user s guide for more information about the answering modes available in your fax machine HYPHEN Key When programming One Touch keys and AUTO DIAL telephone numbers use this key to tell your fax machine to wait for the dial tone of an outside or international line before it continues dialling the rest of the telephone number When programming the TSI CSI and call back numbers into your fax machine this key can also be used to enter a symbol see Plus Key SEARCH Key The One Touch keys and AUTO DIAL numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself or in combination with the numeric keypad you can search for these numbers alphabetically You can also use the SEARCH key to search for unassigned One Touch keys and AUTO DIAL numbers HOOK V REQUEST Key During a fax communication pressing this key tells the operator at the other fax machine that you want to talk at the end of your transmission or after reception of any page has been complet
107. rk under these circumstances may not be the responsibility of the network operator If such difficulties are experienced please consult your OKIFAX supplier NOTE 2 A relevant branch system RBS is a telecommunication system other than a public telecommunication system that is i Run under a license granted or having effect under section 7 of the Telecommunications Act 1984 ii Connected to one or more PSTN lines Line Socket Installation UK only To request the installation of a socket for the connection of your OKIFAX 4500 to the telephone network you should send a postcard containing the following information to your local BT Sales Office 1 The model no of your fax machine OKIFAX 4500 2 The approval no of your fax machine BABT 608397 3 The number of extension sockets you require 4 Your name address and telephone number The card should be signed and dated E Note If your wiring does not belong to British Telecom then it is not necessary to apply to BT for socket installation User s Guide 95 English OKI SYSTEMS COMPANIES Oki Systems UK Limited 550 Dundee Road Slough Trading Estate Slough Berks SL1 4LE Tel 44 0 1753 819819 Fax 44 0 1753 819899 http www oki co uk Oki Systems Ireland Limited The Square Industrial Complex Tallaght Dublin 24 Tel 01 4598666 Fax 01 4598840 http www oki ie Hawthorn Business Centre Adelaide Industrial Estate Falcon R
108. rogramming AUTO DIAL Numbers Your fax machine has 70 AUTO DIAL numbers available for quick two digit selection and dialling For each AUTO DIAL number you can enter a fax number up to 32 digits long and a Location ID name up to 15 characters long Note To find AUTO DIAL numbers which are not yet programmed you may repeatedly press the SEARCH key 1 Press the SELECT FUNCTION key then press the LOCATION PROG One Touch key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D 2 Press the AUTO DIAL key 3 Using the numeric keypad enter a 2 digit number 01 70 for the AUTO DIAL number you want to program 4 The display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and location ID 5 Enter the fax number Refer to the instructions below To Do This Use Enter numbers Numeric keypad Enter spaces 9 SPACE One Touch key Enter hyphens i e to wait for dial tone Enter pauses i e to wait PAUSE key for outside line HYPHEN key User s Guide 33 To Do This Use Add a switch from pulse Tone key to tone dialling for part ofthe call Move the cursor to lt Q YES and NO P keys make corrections 6 Press the START key 7 Enter the Location ID This is a descriptive title up to 15 characters long Refer to the instructions below To Do This Use Enter numbers Numeric keypad Press once for each number reguired Enter s
109. s are special notices which you should read and follow carefully to avoid potential danger to yourself or others Energy Star As an ENERGY STAR Partner Oki has determined that this product meets the ry Energy Star guidelines for energy efficiency OKIFAX 4500 Contents Symbols in this Book eee ee se Se Ge RA Ge ee ee 2 Energy EER OE EE 2 SAFETY AE EE EE OE EEES 6 Generale ER ER GR Ee EE Ed Ge taire EE seine Et 6 Installation nt bes Er ERGER Ee See REG ESEG eebe ebe ENEE 6 Operation amp Maintenance iese see se GR ee GR Re ee 7 Toner Cartridge amp Image Drum Unit Handlung 7 Emergency First Aid 8 INTRODUCTION ES GESE GEE Ke ES GE E sk ee ee beg 9 IN 9 Product OPHONS seine M mn nt R 10 COMPONENT IDENTIFICATION 00 sees se esse esse esse ee 11 What You Should Receive 0 esse ee see see ee ee ee 11 Component RR EE N 12 OC 13 Control Panel ESEG AG EEDEN GR GR EE Ge Ge Ee KEES EE Reen 14 Control Panel Keys amp Indicators ese se see ss see se ee 15 One Touch Keypad sise edge SEER 17 Using One Touch Keys for Dialling 0 0 17 Using One Touch Keys for Selecting Functions amp Programming EO EO OE ON 18 YE ML EE NE EE EE 19 INSTALLATION tegt Sana ee a ea le 20 Getting Started assiettes sn 20 Where to Install Your Fax Machine esse sesse esse ee 20 dis d si RE EE EE 20 Setting Up Your Fax Machine esse se se see ss see see ee 21 Installing Paper Trays amp Stackers
110. s being emitted When you hear the warbling tone press the HOOK V REQUEST key after picking up your handset Your fax machine will not poll a remote fax machine Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode Check also if their fax machine uses either standard polling transmission or ITU polling transmission Your fax machine is connected to a PBX and you cannot dial out You must enter your dial prefix before the telephone number for each number that you dial or program into your machine Also your fax machine must be programmed for PBX operation before it will work See Connecting to a PBX in Installation You want to answer an external telephone but your fax machine always answers first If you are using an external telephone change the user function setting for ring response on your fax machine See Programming Your received faxes sometimes look distorted If the document received is wider or longer than the paper you have loaded into your paper tray your fax machine automatically reduces either the width or the length of the document to fit on your paper This type of problem could also be communication related User s Guide 87 lt SS x S You are constantly receiving unsolicited advertising on your fax machine Try using the closed network function See Receiving Faxes in Basic Operations Your fax machine does
111. s loaded to see a report confirming your last transmission on the display of your fax machine To print the report press the COPY key a second time Printing Other Reports Press the SELECT FUNCTION key 2 Press the REPORT PRINT One Touch key The display shows 1 ACTIVITY REPORT YES NO 2 1 6 3 Press the NO gt key repeatedly until the report you want to print appears on the display 4 Press the d YES key The report will begin printing 5 Press the SELECT FUNCTION key to finish Codes Used in Reports English Result Codes The following codes indicate the results of communications Code Description BUSY The other machine s line was busy or there was no answe COMP A multiple location transmission was completed COVER The fax machine s cover was opened during the communication NO The transmission or reception failed due to a communication error OK The communication was completed successfully PUNIT This error code indicates a problem with the printing unit Contact your dealer R_JAM A paper jam occurred in your fax machine while it was receiving a fax and your fax machine was unable to receive the entire message in memory S_JAM A document jam occurred in your fax machine STOP The Stop key was pressed ending the communication session User s Guide 77 Communication Codes The following codes indicate the communication mode used for a communication Code Descriptio
112. s of your fax machine Using One Touch Keys for Dialling To use a One Touch key for dialling press the appropriate One Touch key For each key you can program up to two telephone numbers a primary number which will always be dialled first User s Guide 17 a Ka aa and an alternate number which will be automatically dialled if the first number is busy or if there is no answer You can also use the Location IDs names associated with One Touch keys to search for these locations by name using the SEARCH key Using One Touch Keys for Selecting Functions amp Programming You will also use One Touch keys for selecting special transmission and reception functions obtaining reports and programming To select a function from the One Touch keypad press the SELECT FUNCTION key then press the corresponding One Touch key 1 DELAYED TX Key Using this key sends a fax at a later time and date which you can specify for up to three days later 2 PRINT OPERATION Key Using this key prints out a confidential received document stored in the memory of your confidential personal box number after entering your 4 digit password If memory reception mode is set on your fax machine use this key to print faxes that have been received in memory Also use this key to print any bulletin polling messages that have been stored in memory 2 Note Changing the answering mode of your fax machine automatically prints out a
113. s the Location ID pe Key ese non or telephone number of the first delayed transmission your fax machine Press the START key if the displayed loaded i e hi y location is OK and to move onto the next location you have RE OACI yOu EE entered into your fax machine CANCEL OTHER gt 16 If you want to add another group or location after checking m a pal the groups and locations you have entered select your new Note 22272 indicates the location of a delayed group or location when the display shows transmission to a single location or the first location of a CHECK LOCATION 3 delayed transmission to multiple locations YES STR LOC EXIT 2 Note If you have programmed standard one time polling 17 If your entries are OK press the NO gt key and the display EE SE E N shows delayed transmissions If this is the case press the NO gt ENTRY IS OK key first DIAL START CHECK 2 y 3 Press the d YES key to cancel the delayed transmission eg SC 169 are OK press the SLARI key Your Tax that is displayed If more than one delayed transmission machine will then scan your document into the memory of 50 OKIFAX 4500 has been programmed into your fax machine press the NO P gt key until the location of the delayed transmission you want to cancel appears then press the d YES key to cancel 4 Ifthe delayed transmission was a feeder transmission press the STOP key again to remove the document from the document fe
114. sion to a pay phone The exchange line must provide facilities for either loop disconnect or multi frequency MF dialling In order to prevent the misdirection of calls and network interference please ensure that all manually programmed telephone numbers are correctly entered This apparatus is also approved for use as an extension instrument to compatible PBXs The supplier of the apparatus should be consulted for an up to date list of PBXs with which this apparatus is compatible The handset can be used to make 999 calls to the Emergency Services The second telephone or answering machine must be connected to the TEL 2 jack by means of the two way adapter provided The apparatus is suitable for connection to PBXs which return Secondary Proceed Indication In these situations please insert pauses between the initial access digit and the number to be dialled to the PSTN Series Connection NOTE 1 The OKIFAX 4500 causes a voltage drop of 1 35V when passing a PSTN current up to and including 40mA dc Do not connect the OKIFAX 4500 with apparatus which with associated wiring causes the aggregate of the voltage drops to exceed a value of 2V at a PSTN line current of 40mA dc The 2V level indicates the maximum impairment that may be introduced between the terminal apparatus and the Network Terminal Point NTP of a Relevant Branch system RBS containing the apparatus 94 OKIFAX 4500 Only one OKIFAX 4500 should be co
115. ter you have completed your selection by pressing START key the display again shows SELECT LOC S YES STR LOC EXIT 2 Continue to add or delete locations from your group Each group can contain up to a maximum of all of the One Touch and AUTO DIAL locations available on your fax machine 6 When you are finished programming your group press the NO J gt key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D User s Guide 35 English BASIC OPERATIONS Preparing Documents e Try to use good quality documents for your transmissions Documents that are typed or created in felt tip black ink on white or light paper work best e Do not send documents which are not rectangular e Never use documents that have wet or sticky surfaces wrinkles staples or paper clips However your fax machine can transmit documents that have been subject to normal wear such as documents with staple holes letter folds and minor corner folds e Ifyou are not sure how a document will fax try making a copy first on your fax machine load the document face down and press the COPY key e If your documents are very creased torn or crinkled make a copy on a photocopier and send the copy instead You can also use a photocopier to enlarge or reduce documents before sending Document Size All documents must have a minimum width of 148 mm and a minimum length of 128 mm Documents cannot be wider than 216 mm or lon
116. thly charge to your normal telephone bill To use this function refer to Setting Distinctive Ring 13 1 ST PAPER SIZE This function allows you to tell your fax machine what size of paper you are using in the paper tray and manual paper feed of your fax machine Available settings are A4 letter legal 13 and legal 14 14 USER LANGUAGE This function allows you to switch between the two languages programmed into your fax machine 15 INCOMING RING This function controls the telephone ringing sound your fax machine makes when a call comes in When this function is set to off your fax machine will not ring during incoming calls When set to on your fax machine only rings when set to manual receive mode or 11 RING RESPONSE is set to 5 to 20 seconds except ring When set to DRC your fax machine rings for each incoming call with the same tone even if you have function 12 DISTINCTIVE RING set to on Available settings are on off and DRC ZN Note DRC is only available if the setting of user function 12 DISTINCTIVE RING is available Also when set to OFF there is no effect on ringer in telephone fax auto switch answering mode 16 REMOTE RECEIVE When you receive an incoming call this function allows you to remotely tell your fax machine to switch from telephone to fax mode to receive an incoming fax To use this function use the keypad of a handset or an external telephone to enter the code number of rem
117. tic cover and use a pencil to write in the name then replace the cover Group Key Once you have programmed some One Touch keys or AUTO DIAL numbers use this key to create groups to allow you to send the same fax to multiple locations After you have loaded a document press the AUTO DIAL key and use this key to select the group you want to send your fax to 21 22 23 O UNIQUE Key When dialling use this key to enter a 0 When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters eg amp 7 ip8 E Numeric Keypad When dialling these twelve keys work like the keypad on a telephone You will also use the keypad to enter numbers letters and other characters while programming After pressing the SEARCH key you can also use the numeric keypad to alphabetically search for the names of locations programmed into your fax machine Tone Key If your fax machine is set to pulse dialling this key allows you to switch the dialling operation of your fax machine from pulse to tone dialling during your current call You can also use this key while programming to create numbers with mixed pulse then tone operation Note This function is not available in some countries One Touch Keypad The One Touch keys are an important tool on your fax machine You will use them for quick one touch dialling and to access the functions and programming option
118. tically prints a Message Confirmation Report after each single location transmission or polling transmission Available settings are on and off 02 MCF MULTI LOC This function automatically prints a Broadcast Confirmation Report after each multiple location transmission Available settings are on and off 03 ERR REPORT MCF This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation Available settings are on and off 04 IMAGE IN MCF When a Message Confirmation Report is automatically printed this function adds a portion of the first page your fax machine transmitted This is printed at the bottom of the message confirmation report Available settings are on and off User s Guide 61 a aa Note This image function only becomes effective if user function 17 MEM FEEDER SW is set to MEM and or user function 25 INSTANT DIALLING is set to ON 05 SENDER ID This function controls the printing of your fax machine s Sender ID on the faxes you send When turned on your fax machine s Sender ID date and time will be printed on each page slightly outside the image area of your document When turned off your Sender ID date and time will not be printed However some fax machines will print your TSI CSI 06 MONITOR VOLUME This function sets the volume your fax machine uses for telepho
119. u to load and prepare documents for transmission while your fax machine is sending or receiving another message High speed scanning of original documents Automatic width reduction to 95 to bring data within printable parameters if the data on received faxes is wider than the printing area of your fax machine This function is also active during copying Restricted operation of your fax machine by using a four digit password User s Guide 9 English Product Options Multi function peripheral MFP software is available as an option which allows your fax machine to communicate with a computer Once this option is intstalled you can Use your fax machine as a local printer Send fax messages directly from your computer Receive and store fax messages directly into your computer Scan pages from your fax machine into your computer Carry out optical character recognition OCR on received faxes or scanned pages Easily program dial directories on your fax machine A telephone handset which allows you to use your fax machine as a normal telephone 10 OKIFAX 4500 COMPONENT IDENTIFICATION What You Should Receive English Document Tray Paper Tray Copy Stacker A Toner Cartridge Document Stacker Facsimile Unit Image Drum Unit Inside fax machine User s Guide 11 Components Paper Tray Copy Stacker Document Tray Load up to 100 sheets of paper ir Holds origin
120. ument remains on the document feeder after programming the delayed transmission to a single location This means that you cannot use your fax machine to send other faxes until your delayed fax has been sent With user function 17 MEM FEEDER SW set to MEM a maximum of five individual faxes can be programmed into the memory of your fax machine for sending at a later date and time After programming your delayed transmissions to single locations your document is scanned into memory to wait for the programmed date and time This setting allows you to continue to send other faxes from your fax machine If you send delayed faxes to groups and or individual multiple locations the setting of 17 MEM FEEDER SW is ignored Delayed faxes are automatically scanned into memory Sending Delayed Faxes to Single Locations Load your document 2 Press the SELECT FUNCTION key 3 Press the DELAYED TX One Touch key The display shows DELAYED TX DATE 4 Press the d YES key and go to Step 7 if transmission is to occur later today If the transmission is to occur up to three days later press the NO gt key The display shows DELAYED TX DATE PRG DATE 0 9 5 Using the numeric keypad enter the date on which you wish the transmission to begin The display changes to DELAYED TX DATE YES NO 2 46 OKIFAX 4500 Note indicates the date you have entered
121. unction allows your fax machine to wait for and detect a dial tone before proceeding with dialling Available settings are on and off User s Guide 71 English BUSY TONE DETECT This function allows your fax machine to detect a busy tone when sending a fax Available settings are on and off MF TONE DP PULSE This function controls what method your fax machine uses for dialling Two dialling methods are in common use DP or dial pulse dialling uses monotone pulses to dial a number like a rotary telephone MF or multi frequency dialling touch tone uses different tones to dial a number Available settings are MF and DP PULSE DIAL RATE If your fax machine is set to pulse dialling this function controls how quickly your fax machine sends out dialling pulses the dial pulse rate varies in different countries Available settings are 10 pps 16 pps and 20 pps PULSE MAKE RATIO Available settings are 33 and 39 PULSE DIAL TYPE If your fax machine is set to pulse dialling this function controls the type of pulse dialling used different types of pulse dialling are used in different countries Available settings are N 10 N and N MF TONE DURATION If your fax machine is set to tone dialling this function controls the duration of the tones used for dialling the tone duration varies in different countries Available settings are 75 ms 85 ms and 100 ms PBX LINE Turn this function on if your fax machine
122. xes from locations whose telephone numbers are not programmed into your One Touch keys or AUTO DIAL numbers Use of this function allows you to reject any unsolicited faxes such as advertising ZN Note In some countries this function cannot be set by the user Please contact your dealer for assistance You can also set your fax machine not to send faxes to locations whose telephone numbers are not programmed into your One Touch keys or AUTO DIAL numbers The available settings are limit reception only RX limit both transmission and reception T R and no limitation on transmission or reception OFF To use the closed network function follow the instructions below 1 Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key The display shows 1 FUNC PROGRAMMING YES NO 2 1 7 3 Press the d YES key The display shows FUNCTION NO ENTER 01 28 a Ka aa 4 Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK YES NO gt Note shows the current setting of this function 5 Press the NO gt key until the setting you want appears in the display Press the lt q YES key to confirm the new setting Press the SELECT FUNCTION key to finish Power Failures amp Memory If power is interrupted to your fax machine the following problems occur e Any messages your fax machine has scanned into memory but not yet transmitted are lost
123. your document and begins to transmit to your selected locations When you have finished selecting your groups and individual locations and you DO NOT press the START key the display shortly shows MULTI LOCATION Note indicates the locations you have selected If your locations exceed the capacity of the display then only the first locations are shown on the second line of the display e g 1 03 02 4568 1 indicates Group 1 03 indicates One Touch key 03 02 indicates Auto Dial 02 4568 are the first four digits of a number entered using the numeric keypad If you want to confirm your entries by printing a report press the NO gt key and the display shows PRINT ENTRY REPORT YES NO gt Press the d YES key and your fax machine prints a report showing the locations you have selected After printing the report the display changes to CHECK LOCATION S YES STR LOC EXIT 2 If your entries are OK press the NO gt key and the display shows ENTRY IS OK DIAL START CHECK gt 14 If your entries are OK press the START key Your fax machine will then scan your document and begin to transmit to your selected locations If you do not want to print a report but want to confirm your entries press the NO gt key and the display shows PRINT ENTRY REPORT YES NO gt Then press the NO gt key and the display changes to CHECK LOCATION S YES STR LOC EXIT gt To check
124. your fax machine near water or spill liquid of any kind into it Installation Hints Install your fax machine in a dust free location away from direct sunlight Do not connect your fax machine to a power source that is used by other equipment producing electrical noise Oe air conditioners etc Leave electronic adjustments to authorized service personnel The LINE terminal connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the fax machine do not connect your fax machine into anything other than a standard telephone socket Your fax machine has an earthed 3 pin plug as a safety feature and it will only connect to an earthed outlet If you cannot connect this plug to your power outlet then it is possible that you have an older non earthed outlet Contact an electrician to have your power outlet replaced Do not use an adapter to defeat the earthing The electrical power outlet should be located near the fax machine and should be easily accessible The two TEL ports on the back of the fax machine are only suitable for 2 wire devices Not all standard telephones will respond to incoming ringing when connected to an extension socket OKIFAX 4500 This fax machine may not necessarily provide an effective hand over of a call from a telephone connected to the same line The operation of this fax machine on the same line as a telephone or other equipment with audible warni
125. your selected locations press the START key and the display shows the first location you have entered OK START CLEAR gt Note indicates the first location entered into your fax machine Keep pressing the START key until you have checked all the locations you have entered until the display again shows CHECK LOCATION S YES STR LOC EXIT gt If your entries are OK press the NO gt key and the display shows ENTRY IS OK DIAL START CHECK 2 User s Guide 49 a aa If your entries are OK press the START key Your fax machine will then scan your document and begin to transmit to your selected locations your fax machine and wait until the programmed date and time is reached before sending your message 15 If you want to cancel an entered location when checking Cancelling Delayed Transmission locations press the NO gt key when the display shows p di ES To cancel a delayed transmission from the document feeder or P RE from memory before it has been sent follow the instructions OK START CLEAR gt below Note indicates the location entered into your fax 1 Press the STOP kev The display shows machine which you may want to cancel a SS A COMMUNICATION CANCEL The displayed location will be cancelled and the display YES NO gt will show the next location you have entered Press the NO 2 Press the d YES key The display show

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