NEC NDA-31135 User's Manual
Contents
1. Arie 85 Uses mes anos VAlyen NI Main Budding 12 s s tor mr Aveta Bie Une mot 20106 VA EAST QR KO Cuca u t 6 zus Leet Cu vmitie 2007 me VA EAST OR EO Cd LA ES J 7 7 ma 3 Leet E PR E mn VA EST OI EO Cd Al Sc m D xus sa 1 ax om utile bai 1 VA FAST OF KO Ca x Cees Ce u 9 18 on Weed an emule xn xu VAEASTOR EO C u 10 zus na Leet ER Pan Pin Mu VAlyom MP Bod 13 PH 1 116 oo Orten w NA 233 uu men M Sean u 2 12 ur Bester ES RA 203 au VA Lyons NI Buddng 143 B 13 13 ue Hai Soie NG 04 mu VA yers ME Budeing 143 u 1 m 119 as arben ze NG Poll 20113 VA Lyons NG Bedding 143 u HI 16 1190 ne LETS WA zu zu VAlyons M Budd 143 is 15 15 us aur One EI Broken aen Nun VAlyom MP EO Great D 16 16 1167 na One E Broken zus maa VALlyom MP KO Crest a D ir du no One EI Ecran ms ms VA Lyon NI EO Greet u 18 11m va one E Broken E ET VA ue NI EO Crest r a3 19 un as One D Erosen Adding a New Cable To add a new cable do the following Step 1 In the cable management grid click Add in the action toolbar Figure 4 2 displays Figure 4 2 Cable Dialog Box Step 2 Datafill the fields Table 4 1 provides a description of each field Step 3 When done click Save a to save the cable OR Expense Management Cable Managment Module User Guide Revision 1 Managing Cables 4 3 Click Save amp New Ki to save the cable and continue adding new cables Viewing and Editing a Cable Viewing an2. Cable Managment Module User Guide Revision 1 6 1 Reports This chapter describes report types specific parameters and report output options for the Cable Management Module Chapter Topics Reports Introduction Reports Introduction The Cable Management Module includes six report types described in Table 6 1 You can view the output using the following methods e Viewing on screen e Sending it to a printer e Sending it as an e mail attachment in one of the following formats MS Word document DOC MS Excel document XLS Portable document PDF Table 6 1 Available Reports Report Name Description Available Jacks Lists the available jacks grouped by the selected Group By field Available Pairs Lists the available pairs grouped by the selected Group By field Jacks by Status Lists all jacks with the selected status Pairs by Status Lists all pairs with the selected status List of Extensions Lists all extensions with the requested data Duplicate Entities Lists duplicate entities of the checked entity types Generating a Report To generate a report do the following Step 1 In the sub module selection tabs select Reports Step 2 In the Option Selection area select the desired report See Table 6 1 Expense Management Cable Managment Module User Guide Revision 1 6 2 Reports The relevant Report dialog box displays Each report has a slightly different dialog box Figure 6 1 is an exam
3. User Defined Fields Chapter 4 Managing Cables Chapter 5 Administration Chapter 6 Reports This chapter outlines how to use the manual including the organization and chapter layout of the Expense Management Cable Management Module User Guide This chapter introduces you to the Cable Management Module basics This chapter introduces you user defined fields their applications and descriptions This chapter explains cable identification location and status data along with additional information on specific cable management fields This chapter introduces you to tasks associated with the Administrative sub module This chapter describes report types specific parameters and report output options for the Cable Management Module Expense Management Cable Managment Module User Guide Revision 1 1 2 Introduction Chapter This chapter details Cable Management Module integration with other Integration with modules of the Application Suite other Modules of Application Suite Expense Management Cable Managment Module User Guide Revision 1 2 1 Getting Started This chapter introduces you to the Cable Management Module basics including how to access the module the Cable Management main window and navigation Chapter Topics Accessing the Cable Management Module e Cable Management Main Window Accessing the Cable Management Module From the Module Selection Bar of the Application Suite window select th
4. columns are checked or unchecked to suit your needs select Apply Changes from the second popup menu Displaying All Columns To display all columns do the following Step 1 Right click anywhere in the column heading row and select Select Columns from the popup menu Step 2 Select Reset from the second popup menu Changing Column Order The order the columns appear on the Cable Management main window can be changed by following the steps below Step 1 Drag a column heading to another place in the column heading row until the border between two adjacent column headings becomes bold Step 2 Drop the column heading in its new place Managing Favorites Favorites enable you to assign a name and save the current filter and column setting so that you can use them again whenever you need them Saving a Current Setting as a Favorite To save the current setting as a favorite do the following Step 1 Set the filter and column setting and activate it to ensure the setting is correct Step 2 In the action toolbar click Add to Favorites Ni Figure 2 4 displays Expense Management Cable Managment Module User Guide Revision 1 Getting Started 2 5 Figure 2 4 Saving Favorites Save As x Favorte Name Set as Default g Save j Cancel Step 3 In the Save As dialog box type a name for this favorite filters setting If you wish to make it your default filters setting check the Set as Default check box Step 4 Click Sav
5. the filter cell not on the icon A value entering text box opens Step 4 Enter the appropriate value Step 5 To activate all currently set filters now press Enter or wait until all filters are set and then activate all set filters at once in Step 7 Step 6 Repeat steps 2 to 5 for each column to which you wish to apply a filter Step 7 To activate all set filters click any of the filter icons in the filters bar and select Apply All Filters The new selection is displayed The paging information and tools on the status bar reflect the results of applying the filters as shown in Filtering Results Figure 2 3 Filtering Results 21Record s Filtered Page 1 of 3 U Managing the Displayed Columns You can control which columns to show and their order However this setting is not saved and is valid only for the current display Expense Management Cable Managment Module User Guide Revision 1 2 4 Getting Started Hiding Columns To hide one column from the display right click the heading of the column you wish to hide and select Remove This Column from the popup menu Selecting the Displayed Column To select the displayed columns do the following Step 1 Right click anywhere in the column heading row and select Select Columns from the popup menu A second popup menu opens with all the available columns displayed Step 2 Click next to each column s name to alternately check or uncheck that column Step 3 Once all
6. EEN 4 2 Viewing and Editing a Cable 4404 ase debe a ae ee Rx eR ER 4 3 PREIS dl CREE 4 3 Dana Ales chad ceed ahs Sd RR EROR AA 4 4 Expense Management Cable Managment Module User Guide Revision 1 ii Contents Administration 5 1 PAMINGTANODN INYOduUCHON ri ai 5 1 IER ere EE 5 1 importing Cables Froma FB EE 5 1 Exporting Gables INO a Fils a pawa EEN pah BANG RER Rer ritiri 5 2 Backing Up and Restoring Cables 5 3 Reports 6 1 Repons e EE 6 1 E r a REDON ss An RR ARCH An ee PERE de NG 6 1 Integration with other Modules of Application Suite 7 1 Ir TEE 7 1 Integration with DEVICES AAP AY 7 1 integration with TION a d s a a oe Gas woe Ga yes dates 7 2 Expense Management Cable Managment Module User Guide Revision 1 lii Figures Figure 2 1 2 2 2 3 2 4 3 1 4 2 5 1 5 2 5 3 5 4 6 1 7 1 7 2 Title Page Module Selecion Bass nod wax ed ke 2 1 Cable Management Main Window Panes 2 2 e ies near ara 2 3 Saving Favorites zur A AEN aaa RR rx PORE ACA NN KA IR GER C es 2 5 User Defined Info Fields Grid a np oo ese KANG eue Reb d e 3 2 CANG CU ara ara a ara ana ee 4 2 Cone Dialog BOX u nn a a EE AC 4 2 pont Cable Dalig BOX sau ee 5 2 Export Cables Dialog BOX so ara sa ees area 5 3 Export Finished Dialog EA Aker gege EE EE 5 3 Backup Grid AA AA AC ES 5 4 Duplicate Entities Dialog BOX us due aa kk sacrae ABAKA DA WANG 6 2 Device IMAGE aaa a a EE 7 2 Tick
7. Expense Management Cable Management Module User Guide INEEC NEC Corporation November 2010 NDA 31135 Revision 1 Liability Disclaimer NEC Corporation reserves the right to change the specifications functions or features at any time without notice NEC Corporation has prepared this document for the exclusive use of its employees and customers The information contained herein is the property of NEC Corporation and shall not be reproduced without prior written approval from NEC Corporation 2010 NEC Corporation Windows and Microsoft are registered trademarks of Microsoft Corporation All other brand or product names are or may be trademarks or registered trademarks of and are used to identify products or services of their respective owners Contents Introduction 1 1 Cable Management Overview 1 1 How This Guide is CFOOMEBQ A a A cde wer poop He RR Ra c 1 1 Getting Started 2 1 Accessing the Cable Management Module 2 1 Cable Management Main Window 2 1 HOSP ER ood panca quede d au qud equas quapdsquesquqadene qq aqaq 2 2 c g EN eie peta a a ee e a a eea 2 2 User Defined Fields 3 1 User Defined Fields Applications 3 1 Editing User Defined FIBlOS aaa E dune RR E ne Se 3 1 User Defined Field Descriptions 3 2 Managing Cables 4 1 CAVS DA EE 4 1 Adding a New e
8. d editing cables can be done in the Cable Management main window To edit a cable do the following Step 1 Select a cable and then click Edit J in the action toolbar OR Right click any cable s data row and select Edit Cable from the popup menu OR Double click on a cable The Edit Cable dialog box opens Step 2 Edit the cable fields Step 3 When done do one of the following Click Save to save the cable Click Save amp New Ki to save the cable and continue editing cables Deleting a Cable Perform the procedure below to delete a cable Step 1 Inthe cables main window do one of the following Select a cable and then click Delete x in the action toolbar OR Right click any cable s data row and select Delete Cable from the popup menu Step 2 In the Delete Confirmation dialog box select Yes Expense Management Cable Managment Module User Guide Revision 1 4 4 Managing Cables Deleting all Cables Step 1 In the cable s main window select a cable and then click Detete All Only the administrator can use the Delete All functionality the action toolbar Step 2 In the Delete Confirmation dialog box select yes Table 4 1 Cable Fields Field Description Extension LEN Campus Circuit Closet Building Floor Room Jack Pair Pair Status DID Comments 0 0 oF Pei o Ne o Me The extension currently active through th
9. e The new setting is saved to your favorites list Using a Favorite Filter Setting To use a favorite filter setting do the following Step 1 In the action toobar open the Select Favorite Select Favorite v drop down list Step 2 Select the desired filter The selected setting is applied Organizing Favorites List Favorite lists can be organized to suit your preferences Favorites can be deleted edited or switched to another favorite To organize favorites do the following Step 1 In the action toolbar click Organize Favorites p Step 2 In the Organize Favorites dialog box do one of the following To delete a favorite click in the favorite row to select it then click delete X To edit a favorite click in the favorite row to select it and then click Edit p To change the default favorite check or uncheck the default check box There can be only one default favorite Step 3 Close the Organize Favorites dialog box Expense Management Cable Managment Module User Guide Revision 1 2 6 Getting Started Expense Management Cable Managment Module User Guide Revision 1 3 1 User Defined Fields Chapter Topics e User Defined Fields Applications User Defined Fields Applications User defined fields enable you to adjust the Cable Management Module to your organization s needs Up to 20 potential user defined fields exist The field names in the database are Info1 through Info20 You can
10. e 5 2 Export Cables Dialog Box File Path C Program Files TABS RunTime OutputFiles CM Ex E mem E Step 3 Click Browse and select the appropriate directory on the server Step 4 Enter a file name The file suffix must be CSV Step 5 Click Export Step 6 When the export is finished the Export Finished dialog box Figure 5 3 displays Figure 5 3 Export Finished Dialog Box Export Export Cables finished successfully Click to view the exported data ox Step 7 Click the link to view the exported data or click OK to continue Backing Up and Restoring Cables To backup and restore cables perform the following procedure Step 1 Inthe sub module selection tabs select Administration Step 2 In the Option Selection area select Management A grid showing existing backups of cables displays Step 3 Inthe cable backup grid Figure 5 4 you can Expense Management Cable Managment Module User Guide Revision 1 5 4 Administration Create a new backup by clicking Backup Backup Delete an existing backup by clicking Delete or Delete All Restore cable data from a specific backup Select a backup row and click Restore F Restore View a specific backup by clicking the backup name Figure 5 4 Backup Grid gj Backup Ai E X Dee i Y Fines Date Time Backup By TY f 03 24 2010 11 06 AM Admin Admn 03 16 2010 2 37 PM Admin Admin Expense Management
11. e CM tab see Figure 2 1 Figure 2 1 Module Selection Bar My Portal Org Udities Maintenance Cable Management Main Window The Cable Management main window is composed of following two parts as shown in Figure 2 2 e Navigation pane on the left hand side of the window e Grid pane on the right hand side of the window Expense Management Cable Managment Module User Guide Revision 1 Getting Started Figure 2 2 Cable Management Main Window Panes Available Data Rows Options Action Filters Bar Toolbar Column Heading fme wenew ei Daa Tara Ne jum Se Jl ei st mg sue u i 5 a NG er Kate u 3 3 Ly em a aen Bang u H LE NG cars NG er baran D D Lod Navigation Pane lt Grid Pane elt CS 7 HN Sub Module Selection tabs m Bar hi X Navigation Pane At the bottom of the navigation pane you will find the sub module selection tabs The upper part of the navigation pane displays the options available for the selected sub module Grid Pane The grid pane on the right hand side of the window displays data and toolbars appropriate to the option selected For the Ports and Cables sub module this area contains the cables grid which is composed of the following parts e Action toolbar contains the currently available tools and action e Column Heading bar each column represents one data field of the current cable Filters bar where you define filte
12. e cable Select an extension from the drop down list of all extensions This field is used to integrate the Cable Management Module with Devices and Work Orders Identification of the Local Exchange Node Note Atleast one of the field s Extension LEN or Pair must be defined The campus where this cable is installed The circuit for this cable The cable s closet Describing the physical location of the cable socket Describing the physical location of the cable socket Describing the physical location of the cable socket Identification of the cable s jack Identification of the pair connected to the cable Pair ID must be unique Select from the drop down list Available Used N A or Other The external dialing number to the extension Any free text Expense Management Cable Managment Module User Guide Revision 1 5 1 Administration This chapter introduces you to tasks associated with the Administration sub module Chapter Topics e Administration Introduction e Importing and Exporting Files Administration Introduction The Administration sub module enables you to export and import cable files and to backup and restore from backup Importing and Exporting Files You can export and import to comma delimited files CSV files Importing Cables From a File Import is done from a file on your local computer To import cables do the following Step 1 Inthe sub module selection tabs select Ad
13. et IIo EU was AA EE E E 7 3 Expense Management Cable Managment Module User Guide Revision 1 iv Figures Expense Management Cable Managment Module User Guide Revision 1 Tables Table 3 1 4 1 6 1 6 2 6 3 Title Page User Defined Fields Datafill 3 2 Cable Feldstr 4 4 Available Repos 4 422 14a HE a RARE rk 6 1 Report Specific Parameters 6 2 Send Output EO OPS uuu a sr aces dedo xe CR NA KK ANNA dod 6 3 Expense Management Cable Managment Module User Guide Revision 1 vi Tables Expense Management Cable Managment Module User Guide Revision 1 1 1 Introduction Chapter Topics The Expense Management Cable Management Module User Guide provides the information you need to manage the cables in your organization e Cable Management Overview e How This Guide is Organized Cable Management Overview The Cable Management Module is a tool that enables you to manage the cables in your organization including their locations and connections With the Cable Management Module you can e Integrate location data building room and floor from the Cable Management Module into the Edit Device dialog box e Integrate location data building room and floor from the Cable Management Module into the Ticket dialog box of the Help Desk module How This Guide is Organized Chapter 1 Introduction Chapter 2 Getting Started Chapter 3
14. is made visible again information is available The name of the field in the database You cannot change this name Name Label The field s label in the user interface Type Select the desired type from the drop down menu Text Text fields can hold up to 50 characters of free text Expense Management Cable Managment Module User Guide Revision 1 User Defined Fields 3 3 Field Description Mandatory Default Value Group Show in Manage Cables Option List Select Option List to define a closed set of pre defined values for the field In the Cable dialog box these values will be available for selection from a drop down list To define the available options Click Edit J nexttothe options list In the upper text box of the List Editor dialog box enter a value and press the Enter key or click New t to transfer it to the list below Repeat the previous step for each predefined optional value To delete a value select it and then click Delete x When done click OK Select Checkbox to define a true Checkbox false field For Info fields of type Text and Option List check this box to make the field mandatory and uncheck it to make the field optional For Info fields of type Checkbox this field is not relevant Define the default value of the field Define a group name All fields with the same group names appear in the dialog box together under the heading of this group name Optio
15. lor 777 Room 777 Internal ET Reference Targetcompieton CS Mot Before Expense Management Cable Managment Module User Guide Revision 1 Atermesie pnane Wope maf Q Use Aternacive Building pes Room 7 Process Type zl Description SubType E Priority Nomal Assign To Technician Reeg 7 4 Integration with other Modules of Application Suite Expense Management Cable Managment Module User Guide Revision 1 For additional information or support on this NEC Corporation product contact your NEC Corporation representative NEC NEC Corporation Expense Management Cable Managment Module User Guide NDA 31153 Revision 1
16. ministration Step 2 Inthe Option Selection area select Import The Import Cables dialog box Figure 5 1 displays Expense Management Cable Managment Module User Guide Revision 1 5 2 Administration Figure 5 1 Import Cables Dialog Box Upload Step 3 Step 4 Step 5 Step 6 Step 7 CI N Import Enter the full path name or click Browse and select the file The file must confirm to the cable management structure The Header record and the number of fields in each record must match the cable record Atleast one of the field s Extension LEN and Pair must be defined The pair field must be unique Click Famport A dialog box suggesting to backup the data before executing the import displays Click yu to backup Click kees When the import is finished the system displays one of the following messages Import Cables finished successfully Click OK to continue Import Cables finished with errors Please see logs for details Click the Log File link to see the errors found in the file When finished click OK Exporting Cables into a File Export is done to a file on the server Step 1 Step 2 In the sub module selection tabs select Administration In the Option Selection area select Export The Export Cables dialog box displays Figure 5 2 Expense Management Cable Managment Module User Guide Revision 1 Administration 5 3 Figur
17. nal Display this field in the cable s grid Expense Management Cable Managment Module User Guide Revision 1 3 4 User Defined Fields Expense Management Cable Managment Module User Guide Revision 1 4 1 Managing Cables This chapter explains cable identification location and status data along with additional information on specific cable management fields Chapter Topics Cable Data Cable Data Once the Info fields are defined you can begin entering or importing cable data Cable details include e Cable Identification Data extension LEN campus circuit data source pair Physical Location Data building floor room closet jack e Status Information jack status pair status DID Additional info up to 20 cable management specific fields see User Defined Fields To open the cable management grid under the sub module selection tab select Ports and Cables The cable s grid opens Figure 4 1 Expense Management Cable Managment Module User Guide Revision 1 4 2 Managing Cables Figure 4 1 Cable Grid 97x X Gaz d rae Sentret amp Extesden UN Campen Crit Data Source Wiking Roor Room Oet je Jack Status Pair Pat Statu r r T r r T T r Y T T r xut Dei VA Lyons NI Man Brdgeng 12 1 1 Bor 3543 amadabe LE Used EN ante en ME Main Badang u 2 2 tor am Acaba Si Und janes mn Valyon NM Man Budget 12 3 3 Fr 5 Ave 3M Uses mes EI VAiyom NG Main Gelding H 4 Er x
18. not add or delete user defined fields or change their names However in order to use these raw fields you have to make them visible and define their properties to suit your needs otherwise they remain invisible and cannot be used Editing User Defined Fields To make the fields visible and define their properties perform the following steps Step 1 Select Ports and Cables from the sub module selection tabs Step 2 Select User Defined Fields in the available options area Figure 3 1 displays Expense Management Cable Managment Module User Guide Revision 1 3 2 User Defined Fields Figure 3 1 User Defined Info Fields Grid Visible Name Label Type Mandatory Default Value Grow we Cables Irfo14 pe iz Step 3 For each field you wish to define complete the datafill as described in Table 3 1 User Defined Fields Datafill on page 2 Step 4 Click Save to save changes User Defined Field Descriptions Table 3 1 provides the User Defined Fields and a brief description Table 3 1 User Defined Fields Datafill Field Description To use an info field you must make it visible by checking this check box Visible fields have appropriate data entry boxes in the Cable dialog box and may be shown in the cables grid Visibl Uncheck this check box to make the field invisible The system behaves as if the field doesn t exist but any information already stored in the field is not discarded When this field
19. o include in the report Extension Duplicate Entities Duplicate Entities LEN Jack Circuit Pair Table 6 3 Send Output To Options Send Output to Parameter Name Description Screen Sends the generated report to your screen En Sends the generated report as an e mail attachment to the supplied address E Mail Address Supply the e mail address to send the report to Expense Management Cable Managment Module User Guide Revision 1 6 4 Reports Send Output to Printer Parameter Name Output Format Select Printer Expense Management Cable Managment Module User Guide Revision 1 Description Select one of the following formats MS Word document DOC MS Excel worksheet XLS Portable document PDF Sends the generated report to the specified printer Select a printer form the drop down list 7 1 Integration with other Modules of Application Suite The Cable Management Module supports integration with other modules of the Application Suite Chapter Topics e Integration Introduction e Integration with Devices e Integration with Tickets Integration Introduction Once the Cable Management is installed it is integrated with the Application Suite database in two places e In the device dialog box of the Org Utilities module e In the new ticket dialog box of the Help Desk module The integration is based on matching the extension field Integration
20. ple of the Duplicate Entities dialog box Figure 6 1 Duplicate Entities Dialog Box gt Duplicate Entities Z Duplicate Extension Duplicate LEN F1 Duplicate Jack F1 Duplicate Circuit Pair gt Send Output to O Screen O Email Mike MtCompant com Printer gt Output format Email Only Step 3 Supply the report specific parameters as described in Table 6 2 Step 4 Select Send Output to options and supply the required additional parameters as described in Table 6 3 Step 5 Click Execute Table 6 2 Report Specific Parameters Report Name Parameter Name Description Select how to group the list of jacks from Campus Available Jacks Group By Circuit Building Floor Room Expense Management Cable Managment Module User Guide Revision 1 Reports 6 3 Report Name Parameter Name Description Select how to group the list of pairs from Campus Available Pairs Group By Circuit Building Room Select how to filter the list of jacks from All no selection Available Jacks by Status Filter By Used Broken N A Other Select how to filter the list of pairs from All no selection Available Pairs by Status Filter By Used Broken N A Other Select how to group the list of extensions from Campus Circuit Building Floor Room List of Extensions Group By Select which type of duplicate entities t
21. rs e Data rows each row represents one data record e Status Bar displays current status paging information and some additional action buttons Expense Management Cable Managment Module User Guide Revision 1 Getting Started 2 3 Sorting Grid Records In the cables grid you can sort the displayed cables by any of the columns but only by one column at a time A small triangle in the column heading indicates the sort field and sort order Follow the steps below to sort grid records Click in a column heading to sort by that column The first time you click in the column heading it is sorted by ascending order A small triangle 4 in the column heading indicates the sort order To reverse the sort order click in the column heading again The small triangle is reversed indicating descending sort order Filtering Grid Records By setting filtering conditions filtering enables you to display only records that match the defined filter fields If more than one filter field is defined only records matching all non empty filter fields are displayed To filter cable records perform the following steps Step 1 Ifthe filter bar is not shown right click any of the column headings and select filter bar or click Filters ws on the action toolbar Step 2 In a column to which you wish to apply a filter click the filter icon 7 and select from the popup menu the appropriate relation for the filter Step 3 Click in
22. with Devices In the Device dialog box if the device matches an extension number in the Cable Management Module then e A Cable Information link on the device dialog box enables you to access the cable dialog box directly from the device e The information displayed in the fields Building Room and Floor are taken from the cable management Figure 7 1 provides an example Expense Management Cable Managment Module User Guide Revision 1 7 2 Integration with other Modules of Application Suite Figure 7 1 Device Integration WITYNTS PAX Furstior Class of Service Cable Information gt Assignment Assigned To Pass Products Product matapementiap E From 01012000 Ja 12000 Te 12519999 115r Integration with Tickets In the Ticket dialog box of the Help Desk module if the field Extension Resource matches an extension in the Cable Management Module then e A cable information link on the Ticket dialog box enables you to access the Cable dialog box directly from the Ticket e The information displayed in the fields Building Room Floor Pair and Jack are taken from the cable management Figure 7 2 provides an example Expense Management Cable Managment Module User Guide Revision 1 7 3 Integration with other Modules of Application Suite Figure 7 2 Ticket Integration Damer QU Path l have confened tie iyang pisrrees Use Currert Building 777 F
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