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Lexmark X 560n User's Manual

1. 53 Supported paper Sizes types and weights ete ett tet bnt PRI HERRERA RUE nete Ade Eee e pe dures 54 S pported papet sizas a erar iore iora io ea E yee ORE E E ER Ee Gp eee ien ento velleris deett 54 S pported papet typ6s uc scias iier RR RE DRAN RERR READER RRRIR REN NAAR RERO CARNIS iiaeie 55 Supported paper Welghts eerte pd CER RR ee ere e ipe RECEN gere S EN EES 56 Paper Ca PACItles eite 56 linstallingbrinter SOR WAC es cescessncinsantescteassarstrctntceiannnvadlaninannsiaatiane aun SMOKE IRA RAT wa REAR dade 58 Printing a document from WIDGOWS saisiinucananianadatanmumand siaenanumanah aun one E cR etude 58 Printing a document from a Macintosh computer o riter eek bore eh rep eto e m ERE ROS RAYS 58 Printing the configuration palle qios ii our a castes iita diee ree quate dud utet d i A ER 58 PribtIBS Lie demo ades Surmise afia etae ee RR S Deb RR oat tp dp 59 Using Secure Printige rino tone tecta nce eee eet epe tae Gees endo ode espe Ree e eoe Dude AR ed 59 Understanding Secure Priht ua eR eR XR e Re ERE RRMR e ER EHE RENE ee ee eH RESET 59 Printing Secure Print jobs from the printer control panel ou esssssesssesccsescenecccsneccssecessecesnscesnsecsuscessecesseceensccenseeeseeeesee 59 Using POOL DINING o oou teo rente bite tees ente e rient tn eon Rd va etti 60 Understanding Proof PrE sc stet tre tete ente dades eese dis ossadeeotasctaxcasatenensstatesdetacsstatecendvpassssetaavoaveveesssees 60 Print
2. Ethernet port USB symbol a USBpot Installing options 41 Loading paper and specialty media This section shows how to load the multipurpose feeder Tray 1 the 250 sheet tray Tray 2 and the optional 550 sheet tray Tray 3 Loading Tray 1 MPT In addition to plain paper Tray 1 MPT can use various other sizes and types of paper or specialty media such as envelopes and transparencies Notes Make sure Tray 2 is completely installed before opening Tray 1 MPT Load up to 150 sheets or a stack of paper that weighs 60 216 g m and is less than 15 mm 59 in high The minimum paper size supported is 76 2 x 127 mm 3 x 5 in Tray 1 MPT supports paperor specialty media within thefollowing dimensions 76 2x 127 mm 220 0x355 6 mm 3x5 in 8 66 x 14 in For duplex printing you can load paper that is 64 163 g m Do not load different types of paper at the same time Do not remove or add paper to Tray 1 MPT when printing or if there is any paper still in the tray Doing so may cause a paper jam Do not put any objects other than paper in Tray 1 MPT Always load paper short edge first To load paper in Tray 1 MPT 1 Gently pull open the Tray 1 MPT cover Loading paper and specialty media 42 2 Slide the width guides to the edges of the tray The width guides should be fully extended 3 Flexthe sheets back and forth to loosen them and then fan them Do not fold o
3. Cyan High Yield Toner Cartridge X560H2CG Magenta High Yield Toner Cartridge X560H2MG Yellow High Yield Toner Cartridge X560H2YG Black High Yield Toner Cartridge X560H2KG Cyan Toner Cartridge X560A2CG Magenta Toner Cartridge X560A2MG Yellow Toner Cartridge X560A2YG Ordering a fuser When Replace Fuser Soon appears replace the fuser immediately For installation information see the documentation that came with the fuser Part name Part number Fuser 40X4860 120 V 50 60 Hz 40X4861 220 240 V 50 60 Hz Ordering a transfer belt When Replace Transfer Unit Soon appears replace the transfer belt immediately For installation information see the documentation that came with the transfer belt Part name Part number Transfer belt 40X4868 Moving the printer Before moving the printer A CAUTION POTENTIAL INJURY The printer weighs 41 kg 97 Ib therefore it requires at least three people to lift it safely Use the handholds on the sides of the printer to lift it and make sure your fingers are not under the printer when you set it down Maintaining the printer 162 Follow these guidelines to avoid personal injury or printer damage Use at least three people to lift the printer Before moving the printer Turn it off using the power switch Unplug the power cord from the wall outlet Disconnect all cords and cables from the printer Remove the printer from the optional 550 sheet dr
4. Installing options 56 6 Closethe system board cover Installing a memory card A CAUTION SHOCK HAZARD If you are installing a memory card after setting up the printer turn the printer off and unplug the power cord from the wall outlet before continuing Warning Potential Damage System board electrical components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors Installing options 37 An optional memory card can be purchased separately and attached to the system board To install the memory card 1 Access the system board 2 Unpackthe memory card Note Avoid touching the connection points along the edge of the card 3 Align the notch on the memory card with the ridge on the connector Installing options 38 4 Insert the memory card into the slot 5 Push the memory card back until it snaps into place Installing options 39 6 Closethe system board cover Attaching cables Connect the printer to the computer using a USB cable or an Ethernet cable e AUSB port requires a USB cable Be sure to match the USB symbol on the cable with the USB symbol on the printer Connect the Ethernet cable to the Ethernet port shown Installing options 40
5. repeatedly until Select Function appears Using the Embedded Web Server If the printer is installed on a network the Embedded Web Server can be used for the following functions Checking the status of the printer Checking the status of the printer supplies Setting up the Address Book Setting up the fax Speed Dial list Configuring network settings Creating an Embedded Web Server administrator password To access the Embedded Web Server 1 Open a Web browser 2 In the address bar type the network printer or print server IP address and then press Enter Administrative support 171 Creating an administrator password for the Embedded Web Server 1 Open a Web browser 2 Inthe address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Properties Under Security click Administrator Security Settings Select the Enable Administrator Mode check box a Uu A W Fill in the log in information a Inthe User Name field enter the log in name for the administrator b Inthe Password field enter the log in password c Inthe Verify Password field re enter the log in password 7 Click Save Changes The new password has been set and anyone with the administrator name and password can log in and make changes to the printer configuration and settings Creating e mail alerts Note In order to use this function Email Server SMTP must be configured from the
6. Admin Reports menu Menu item Description Speed Dial Prints a report of the Speed Dial numbers lt none gt Address Book Prints a report of the address book e mail addresses lt none gt Server Address Prints a report of the address book server addresses lt none gt Fax Activity Prints a report summarizing sent and received faxes lt none gt Fax Pending Prints a report of the pending faxes lt none gt Printer Meter Prints a report summarizing printing activity lt none gt Scan to Email menu Menu item Description Disable Enables or disables the Scan to Email function Enable Note Enable is the factory default setting Understanding printer menus 146 Panel Language Menu Menu item Description English Sets the language displayed on the printer control panel Francais Italiano Deutsch Espanol Dansk Nederlands Portugu s Svenska Pycckui Polski T rk e a Understanding printer menus 147 Understanding printer messages List of status and error messages 550 Feeder Error Error 072 215 Restart Printer The 550 sheet drawer is not working or is not installed correctly Reinstall the 550 sheet drawer XXX Error Error Xxx Xxx Restart Printer 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service
7. Color Fax Off On When Color Fax is set to On both black and white and color fax jobs are enabled When it is set to Off color fax jobs are disabled Note Off is the factory default setting Understanding printer menus 139 Menu item Description Extel Hook Thresh Specifies the threshold value for the external telephone lt country code list gt Lower Note Normal is the factory default setting Normal Higher Country Specifies the country or region where the printer is used Note Country must be set before faxes can be sent Fwd Error Print Off On is set to Off Note On is the factory default setting Prints the documents that failed to transfer when Fwd Set Print M M System Settings menu Menu item Description 2 Mode Power Saver Disable Enable Specifies if both power saver modes are enabled Note Enable is the factory default setting Power Saver Timer Mode 1 Printer 5 60 minutes Mode 2 System 1 60 minutes in increments of 1 minute Notes Specifies the transitional time of Power Saver Modes 1 and 2 The factory default setting for Mode 1 Printer is 25 min The factory default setting for Mode 2 System is 5 min Auto Reset 45sec 1min 2min 3min 4min Note 3 minutes is the factory default setting Specifies the time the printer waits for further printer control panel input before automatically resetting the setting
8. Load paper from a fresh package Store paper in its original wrapper until you use it Paper jam message remains after jam is cleared The paper path is not clear Clear paper from the entire paper path and then close any open doors Troubleshooting 183 Solving print quality problems The information in the following topics may help you solve print quality problems If these suggestions still do not correct the problem call Customer Support You may have a printer part that requires adjustment or replacement Repeating defects D These are possible solutions Try one or more of the following CHECK TO SEE IF MARKS OCCUR REPEATEDLY ONLY IN ONE COLOR AND MULTIPLE TIMES ON A PAGE Replace the print cartridge if the defects occur every e 22mm 87 in 25 mm 98 in 26mm 1 02 in 1 14 in 75 mm 2 95 in e 29mm CHECK TO SEE IF MARKS OCCUR ACROSS THE PAGE REPEATEDLY IN ALL COLORS Replace the transfer belt if the defects occur every 28 mm 1 10 in e 38mm 1 50 in 57 mm 2 25 in Replace the fuser if the defects occur every 19mm 75 in 31 mm 1 22 in 43mm 1 69 in 83mm 3 27 in 94 mm 3 70 in Color misregistration BCD DAR DUL Troubleshooting 184 Color has shifted outside of the appropriate area or has been superimposed over another color area Remove and reinstall the print cartridges Adjust the color registration From the
9. To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color Press A or W repeatedly until Repeat Image appears and then press OK Press A or W repeatedly until On appears and then press OK Note The number of repeated images that appear on the copy is automatically determined by the size of the original The Reduce Enlarge setting is disabled when Repeat Image is enabled Press Start lt gt to begin copying Copying 68 Setting the copy margins Note The ADF cannot be used for this feature O O N Ou W N om m 2 bh W N From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Copy Defaults appears and then press OK Press A or W repeatedly until Margin Width appears and then press OK Press A or W repeatedly to select the margin you would like to change and then press OK Press A or W repeatedly to adjust the margin and then press OK Repeat the steps for other margins and then press repeatedly until Select Function appears Load an original document facedown on the scanner glass From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white
10. If the paper did not feed from the multipurpose feeder correctly Jam at Tray 1 appears 1 Pull the jammed paper out of the multipurpose feeder tray and then remove any remaining paper from the tray 2 Push the release button and gently lower the front door A CAUTION HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it Clearing jams 100 3 Remove any jammed paper from inside the printer 4 Close the front door Clearing jams 101 5 Grasp the handle and pull Tray 1 out Remove the tray completely Clearing jams 102 6 Remove any jammed paper from inside the tray housing 7 Align the tray and insert it Clearing jams 103 Clearing Tray 2 jams If the paper did not feed from Tray 2 correctly the jam is in the tray Jam at Tray 2 appears 1 Grasp the handle and pull Tray 1 out Remove the tray completely Clearing jams 104 2 Remove the jam The jam could be in the tray or behind the tray area Jams in the tray Locate the single piece of paper lying on top of the stack Pull it straight out Clearing jams 105 Jams behind the tray area Locate the jam on the bottom surface of the tray housing You may have to reach far under the printer to locate the jam as shown in the following illustration Pull the jam straight out 3 Align the tray and insert it 4 Push the release button and gen
11. Int of Redial 1 15 minutes Specifies the interval of time between redial attempts Note 1 minute is the factory default setting Understanding printer menus 136 Menu item Description Ans Select Specifies the receiving mode TEL Mode Notes FAX Mode MV TEL FAX Mode TEL Mode Automaticfax receptionisturned off You can Ans FAX Mod receive a fax by picking up the handset of the external ds 9E phone and then pressing the remote receive code or by DRPD Mode setting OnHook to On you can hear voice or fax tones from the remote machine and then pressing Start FAX Mode A fax is automatically received TEL FAX Mode When the printer receives an incoming fax the external telephone rings for the time specified by Auto Ans TEL FAX and then the printer automatically receives the fax If incoming data is not a fax the printer sounds a beep over the internal speaker e Ans FAX Mode The printer can share one telephone line with an answering machine In this mode the printer will monitor the fax signal and pick up the line if there are fax tones If the phone communication in your country or region is serial this mode is not available DRPD Mode Before using the Distinctive Ring Pattern Detection DRPD option distinctive ring service must be installed on your telephone line by the telephone company After the telephone company has provided a separate number for faxing with a distinctiv
12. Jam at Exit Open Door A Paper is jammed inside the printer Clear the paper path to resume printing Jam at Reg Roll Open Door A Paper is jammed inside the printer Clear the paper path to resume printing Jam at Tray 1 Check Tray 1 Open Door A Paper is jammed inside Tray 1 MPT Clear the paper path to resume printing Jam at Tray 2 Open Tray 2 Open Door A Paper is jammed inside Tray 2 Clear the paper path to resume printing Jam at Tray 3 Open Tray 3 Open Door A Paper is jammed inside Tray 3 Clear the paper path to resume printing Limit Exceeded Error 016 759 Press OK The user has exceeded the limit on the number of pages that can be printed Contact your printer administrator for authorization Understanding printer messages 152 Load Tray x Load the specified tray with the correct paper type and size Login Error Error 016 782 Press OK The printer failed to log in to the server SMTP SMB FTP Check that the printeris physically connected to the network verify that the user name and password settings are correct and then press OK to continue MCU Firmware Error Error 024 340 Error Code xx Restart Printer A firmware error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support an
13. Tray 3 Card stock Transparencies Paper labels xxx KIKI XJK Envelopes LISISIS Vinyl labels are not supported Paper and specialty media guide 55 Supported paper weights Paper type Multipurpose feeder Tray 1 MPT Standard 250 sheet tray Tray 2 Optional 550 sheet tray Tray 3 Plain xerographic or 60 to 90 g m grain long 60to 90 g m grainlong 16 business paper 16 to 24 Ib bond to 24 Ib bond 60 to 90 g m grain long 16 to 24 Ib bond Card stock maximum Index Bristol 163 g m Index Bristol 163 g m grain long 90 Ib 90 Ib Tag 163 g m 100lb Tag 163 g m 100 Ib Cover 176 g m 65 Ib Cover 176 g m 65 Ib Index Bristol 163 g m 90 Ib Tag 163 g m 100 Ib Cover 176 g m 65 Ib Card stock maximum Index Bristol 199 g m Index Bristol 199 g m grain short 110 Ib 110 Ib Tag 203 g m 125 lb Tag 203 g m 125 Ib Cover 216 g m 80 Ib Cover 216 g m 80 Ib Index Bristol 199 g m 110 Ib Tag 203 g m 125 Ib Cover 216 g m 80 Ib Transparencies 138 146 g m 37 to 39 Ib 138 146 g m 37 to39lb X bond bond Paper Labels maximum 180 g m 48 Ib bond 180 g m 48 Ib bond 180 g m 48 Ib bond 3 Envelopes 75 to 90 g m 20to24lb X X bond For 60 to 135 g m paper we recommend grain long fibers For papers heavier than 135 g
14. Fax Activity Sets the printer to print a report on faxes sent and received Auto Print Note No Auto Print is the factory default setting No Auto Print Fax Transmit Specifies when a fax transmission report is printed Print Always Note Print at Error is the factory default setting Print at Error Do Not Print Fax Broadcast Specifies when a fax transmission report is printed for group Print Always jobs Print at Error Note Print Always is the factory default setting Do Not Print Protocol Monitor Specifies the protocol monitor report to detect the cause of Print Always the communication trouble Print at Error Note Do Not Print is the factory default setting Do Not Print RAM Disk Allocates memory to the RAM Disk file system for the secure Disable print collating jobs and Sample print features Enable Note Enable is the factory default setting Tray Switching Specifies whether to print on paper loaded in another tray Off when there is no paper left in the tray selected by the auto tray Larger Size selection feature Nearest Size Note Nearest Size is the factory default setting Tray 1 MPT Feed Description Auto Regi Adjust Off On Adjusts the color registration automatically Note On is the factory default setting Understanding printer menus 144 Menu item Description M Adjust ColorRegi Adjusts the color registration manually Auto Correct Yes No Color Regi Chart press OK to print
15. No pages will be collated The On setting stacks the print job sequentially Both settings print the entire job the number of times specified by the Copy setting Reduce Enlarge Reduces or enlarges the printed output 20096 Note 10096 is the factory default setting 15496 129 8 5x11 8 5x14 10096 78 8 5x14 58 5x11 6496 5096 Document Type Specifies the type of document being copied Text Note Mixed is the factory default setting Mixed Photo Output Quality Specifies the printed output quality Standard Note Standard is the factory default setting Enhanced 2Sided Specifies duplex settings 1 gt 1Sided Note This menu appears only when the optional duplex unit Long Edge Binding is installed Short Edge Binding Lighten Darken Lightens or darkens the printed output lt level indicator gt Note Normal is the factory default setting Sharpness Specifies the sharpness of the copies Sharper Note Normal is the factory default setting Normal Softer Understanding printer menus 123 Menu item Description Color Saturation Higher Normal Lower Darkens or lightens the overall color levels of the copies Note Normal is the factory default setting Auto Exposure Off On Turns Auto Exposure on or off during copying Papers that are off white or ivory colored such as newsprint can cause the printer to put toner on the page so that the printed output has a background that matches
16. Printing secure faxes If the Secure Receive Lock option is enabled you must enter your numeric password to print a received fax 1 2 3 4 From the printer control panel press Job Status Press A or W repeatedly until Walk Up Features appears and then press OK Press A or W repeatedly until Secure Print appears and then press OK When prompted enter the four digit password and then press OK The received faxes are printed Adjusting fax activity report settings The printer can be set to print an activity report automatically Print Always or only when an error occurs Print at Error You can print reports of faxes sent and or received 1 a Uu A WUN Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings appears and then press OK Press A or W repeatedly until Fax Transmit appears and then press OK Press A or W repeatedly to select the print option you want and then press OK Faxing 92 Printing fax reports Several fax reports are available to provide information about faxing activities directories and pending jobs The Speed Dial report and the Address Book report display information about fax numbers and individual or group recipients The Fax Activity report provides information about completed fax jobs The Fax Pending report provides a list of
17. and Color Press A or W repeatedly until Margin appears and then press OK Press A or W repeatedly until On appears and then press OK Press Start lt gt to begin copying Canceling a copy job To cancel a print job press Stop Q at any time Note If the copy job continues to print part of the job may have already been transmitted to the printer buffer before the stop command was sent Canceling appears on the display and the remaining buffered pages are printed before the job is canceled Copying 69 Scanning Automatic Document Feeder ADF Scanner glass Use the Automatic Document Feeder ADF for Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or multiple page A4 letter or legal size documents thin media such as magazine clippings J Scanning a document using the computer 1 Make sure the printer is connected to a computer and both the printer and the computer are turned on 2 Load an original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 If you areloading a document into the ADF adjust the paper guides 4 Click Start gt Programs or All Programs gt Lexmark Applications gt Presto PageManager The Presto Scan Buttons d
18. using the computer 70 using the printer control panel 77 scanning over a network setting up using Macintosh 75 scanning to a computer customizing the scan settings when 85 scanning to e mail setting up the SMTP server 79 scanning to e mail creating an e mail address using the Embedded Web Server 80 creating an e mail group using the Embedded Web Server 80 customizing the scan settings when 85 Secure Print 59 printing Secure Print jobs from the printer control panel 59 Secure Settings menu 145 Select Function 159 setting Auto reset 171 paper type 46 sharing a folder in Windows 73 sharpness adjusting 65 sharpness of a scanned image adjusting 82 SMTP Server Error 159 SMTP server setting up 79 standard tray loading 44 storing paper 53 supplies 160 supplies storing 160 supplies ordering fuser 162 toner cartridges 161 transfer belt 162 supply information printing 58 System Settings menu 140 T telecommunication notices 197 198 199 200 toner cartridges ordering 161 Touch Tone dialing mode 95 transfer belt ordering 162 transparencies guidelines 50 Tray 1 MPT loading 42 Tray x is Missing 159 tray linking 46 Tray Settings menu Tray 1 MPT 128 Tray 2 129 Tray 3 129 troubleshooting checking an unresponsive printer 173 contacting Customer Support 192 FAQ about color printing 191 online customer support 173 troubleshooting copy copier does not respond 175 partial document or photo copies 177
19. vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note Some modes may not apply to your product a Printing 52 dBA Scanning 54 dBA Copying 53 dBA Ready 34 dBA Values are subject to change See www lexmark com for current values Notices 196 Waste from Electrical and Electronic Equipment WEEE directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further questions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Ozone emissions statement A standard for ozone emissions has been established by IEC 60950 1 This printer meets the standard Federal Communications Commission FCC compliance information statement This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXxXx If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used
20. 170 USB port 40 USB Settings menu 136 using RJ11 adapter 19 Index 210
21. 81 Customizing the default scan settings from the printer control panel eee 81 Adjusting the auto exposure of scanned images ssesssssscseecccssecssseeeseeccsssecssscesusceesssccsnscceseccessecesuceesuecessueesuecesseeessseessees Adjusting the color saturation of a scanned image ssssscssscssseesssescsssccsssccsssecsnescsseccesnccessessssecessceesasessnscesnseesseeeseneessnees Adjusting the image compression of a scanned image Adj stingthe scan resolUtion oett ette eee ierete ie tien Eee EEEE aE E Ea Adjusting the sharpness of a scanned iMage sssscsssecssssecsseccessecssseeeseecssssecsnseesusccssuscesssccsssccesuecesuecessecessnecesseessecseascessees Selecting the size of the document being SCANNE sesssssscssseessescessecesseeesueccessccessecessccessccecsseesssecessecensecesnesesnecesseeesens Contents 5 Changing the maximum e mail size of a scanned image seescsssscsssescseccessecsssecccsscesssecsssccesascessseesusccessscesnecesnecesseeesees 83 Changing the scan destination e rotten ener eere eeret tt ee peeoee peers peine eret nn a 83 Changing the TIFF format for a scanned IMAGE seescsssscsssessesesccsscesssecsssccessecesnscesnccsuecesseecessccsssecsuseesuscceasecesnecesneeesseeesees 83 Selecting the type of document being scanned sssescssesccssecssseessseccsnccessscesnsccensccesuscesuscesuecessuscesnecesueceesscesnseesnseesseeeesse 84 Making a scanned image lig
22. A or W repeatedly until Time Out appears and then press OK Press A or W repeatedly until On appears and then press OK Press A or W repeatedly to adjust the time or use the keypad to enter a value and then press OK Press A or W repeatedly to adjust the time or use the keypad to enter a value and then press OK O On A Un dA W Press repeatedly until Select Function appears Solving copy problems Copier does not respond These are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON THE DISPLAY Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Select Function appears Scanner unit does not close Make sure there are no obstructions 1 Lift the scanner unit 2 Remove any obstruction keeping the scanner unit open 3 Lower the scanner unit Poor copy quality These are some examples of poor copy quality Blank pages Checkerboard pattern Distorted graphics or pictures Troubleshooting 175 Missing characters Faded print Dark print Skewed lines Smudges Streaks Unexpected characters White lines in print These are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON THE DISPLAY Clear any error messages IS THE TONER Low When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print ca
23. Color Regi Yellow adjust value Magenta adjust value Cyan adjust value Initialize NVM Initializes the settings stored in the NVM except for the User Section network settings The NVM is a nonvolatile memory that stores Yes the printer settings even after the power is turned off After No executing this function and restarting the printer all the menu parameters are reset to their factory default values System Section Yes Note Restart the printer after activating this setting No Init Print Meter Initializes the print meter Yes No Reset Fuser Resets the fuser count after installing a new fuser Yes No Secure Settings menu Menu item Description Panel Lock Panel Lock Set Disable Enable Change Password input password When Panel Lock is enabled access to the Admin Menu requires a password Note 0000 is the factory default password Understanding printer menus 145 Menu item Description Scan Fax Lock When Scan Fax Lock is enabled access to the scanner and fax Scan Fax Lock Set requires a password Disable Notes Enable Panel Lock must be enabled before enabling Scan Fax Lock e 0000 is the factory default password Change Password input password Secure Receive When Secure Receive is enabled incoming faxes require a Secure Rcv Set password to print them Disable Note 0000 is the factory default password Enable Change Password input password
24. Embedded Web Server When connected to a network environment in which sending and receiving of e mail is possible the printer can send an e mail report to specified e mail addresses containing the following information Network settings and the printer status e Status of errors which have occurred on the printer To set up e mail alerts for this printer 1 Open a Web browser 2 In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes 3 Click Properties 4 Click Mail Alerts 5 Select the Enable Mail Alerts check box 6 Fill in the Mail Address fields with the desired e mail addresses 7 Click the Notification Items you want to include in the e mail message 8 Click Save Changes Administrative support 172 Troubleshooting Online customer support Customer support is available on the Lexmark Web site at www lexmark com Checking an unresponsive printer If your printer is not responding make sure The power cord is plugged into the printer and a properly grounded electrical outlet The electrical outlet is not turned off by any switch or breaker The printer is not plugged into any surge protectors uninterrupted power supplies or extension cords Other electrical equipment plugged into the outlet is working The printer is turned on The printer cable is securely attached to the printer and the host computer print server option or other networ
25. Factory default Power Saver Timeout for this product in minutes 30 minutes By using the configuration menus the Power Saver Timeout can be modified between 1 minute and 240 minutes Setting the Power Saver Timeout to a low value reduces energy consumption but may increase the response time of the product Setting the Power Saver Timeout to a high value maintains a fast response but uses more energy Off mode If this product has an off mode which still consumes a small amount of power then to completely stop product power consumption disconnect the power supply cord from the wall outlet Total energy usage It is sometimes helpful to calculate the total product energy usage Since power consumption claims are provided in power units of Watts the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage The total product energy usage is the sum of each mode s energy usage Statement of Limited Warranty Lexmark X560n Lexmark International Inc Lexington KY This limited warranty applies to the United States and Canada For customers outside the U S refer to the country specific warranty information that came with your product This limited warranty applies to this product only if it was originally purchased for your use and not for resale from Lexmark or a Lexmark Remarketer referred to in this statement as Remarketer Limited warranty Lexmark warrants that thi
26. Select Function appears Adjusting the image compression of a scanned image Sets the image compression for scanning A low compression will result in a higher quality image but the file size will be larger To adjust the image compression From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Image Compression appears and then press OK Press A or W repeatedly to select the image compression you want and then press OK a u B W N Press repeatedly until Select Function appears Adjusting the scan resolution From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Resolution appears and then press OK Press A or W repeatedly to select the resolution you want and then press OK a Uu A WN Press repeatedly until Select Function appears Adjusting the sharpness of a scanned image To adjust the sharpness of a scanned image 1 From the printer control panel press System 2 Press A or W repeatedly until Default Settings appears and then press OK Scanning 82 3 Press A or W repeatedly until Scan Defaults appears and then press OK 4 Press A or V repeatedly until Sharpness appears
27. THE DISPLAY Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Select Function appears CHECK THE CABLE CONNECTIONS Make sure the network parallel or USB cable is securely connected to the computer and the printer Solving fax problems Cannot send or receive a fax These are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON THE DISPLAY Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Select Function appears CHECK THE PRINTER CONNECTIONS Make sure the cable connections for the following hardware are secure if applicable Telephone Handset Answering machine Troubleshooting 179 CHECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack 2 Listen for a dial tone 3 If you do not hear a dial tone plug a different telephone into the wall jack 4 If you still do not hear a dial tone plug a telephone into a different wall jack 5 f you hear a dial tone connect the printer to that wall jack REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device Certain devices can be connected to the printer so that digital telephone services can be used f you are using an ISDN telephone service connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port
28. active telephone wall jack Learning about the printer 24 Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes Note Setup steps may vary depending on your country or region 1 Make sure you have the following Atelephone Ananswering machine Three telephone cords Atelephone wall jack 2 Connectone telephone cord into the FAX port of the printer and then plug it into an active telephone wall jack Learning about the printer 25 5 Connect a third telephone cord from the answering machine to the EXT port Z2 of the printer Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software program Note Setup steps may vary depending on your country or region 1 Make sure you have the following Atelephone Acomputer with a modem Three telephone cords Atelephone wall jack 2 Connecta telephone cord into the FAX port of the printer and then plug it into an active telephone wall jack Learning about the printer 26 3 Remove the protective plug from the EXT port d of the printer Setting the outgoing fax name and number 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Press A or W repeatedly until Admin Menu appears and then press OK Learning about the printer 27 O On A U A Press A or W re
29. be Normal larger Lower Note Normal is the factory default setting Max Email Size Sets the size limitation for scanned documents 50 16384 KB Note 2048 KB is the factory default setting Fax Defaults menu Menu item Description Resolution Specifies the resolution of the fax Standard Note Standard is the factory default setting Fine SuperFine Document Type Specifies the type of document being scanned Text Note Mixed is the factory default setting Mixed Photo Lighten Darken Lightens or darkens the scanned image level indicator Note Normal is the factory default setting Delayed Start Specifies the time delay before sending a fax job Up to 23 time range hours and 59 minutes can be specified for the delay Understanding printer menus 127 Tray Settings menu Tray 1 MPT menu Menu item Description Paper Type Specifies the paper type loaded in Tray 1 Plain Paper Note Thin Card Stock is the factory default setting Thin Card Stock Thick Card Stock Envelope Labels Transparency Letterhead Glossy Paper Thick Glossy Paper Prepunched Colored Paper Special Paper Size Specifies the paper size loaded in Tray 1 Driver Size Note Driver Size is the factory default setting Letter 8 5 x 11 US Folio 8 5 x 13 Legal 8 5 x 14 A4 210 x 297mm A5 148x 210mm B5 182x257mm Executive 7 25 x 10 5 Monarch Env 3 9 x 7 5 DL Env 110 x 220mm C5 Env 4 1 x 9 5 New Cust
30. copies Papers that are off white or ivory colored such as newsprint can cause the printer to put toner on the page so that the printed output has a background that matches the original The Auto Exposure setting removes the light or close to white color and only the image itself is printed To adjust the default auto exposure setting 1 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Copy Defaults appears and then press OK Press A or W repeatedly until Auto Expo Level appears and then press OK Press A or W repeatedly until Normal Higher 1 or Higher 2 appears and then press OK a Uu A WUN Press repeatedly until Select Function appears Copying 66 Centering an image on a page You can automatically center a copied image on a page The printer automatically reduces or enlarges the copied image to fit the currently loaded paper Note The ADF cannot be used for this feature To center an image 1 Load an original document facedown on the scanner glass 2 From the printer control panel press Copy 3 Usethe keypad to enter the number of copies 4 To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color ui Press A or W repeatedly until Auto Fit appears and then press OK 6 Press A or W repeatedly until On appears and
31. countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility For Lexmark technical support visit support lexmark com For information on supplies and downloads visit www lexmark com If you don t have access to the Internet you can contact Lexmark by mail Lexmark International Inc Bldg 004 2 CSC 740 New Circle Road NW Lexington KY 40550 USA 2008 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Notices 193 Trademarks Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries PCL is a registered trademark of the Hewlett Packard Company All other trademarks are the property of their respective owners Federal Communications Commission FCC compliance information statement This product has been tes
32. experiencing the message on the display and the troubleshooting steps you have already taken to find a solution You need to know your printer model type and serial number For more information see the label on the inside top front cover of the printer The serial number is also listed on the menu settings page In the U S or Canada call 1 800 539 6275 For other countries regions visit the Lexmark Web site at www lexmark com Troubleshooting 192 Notices Product name Lexmark X560n Machine type 7105 Model s 135 Edition notice May 2008 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all
33. factory default settings 9 Press Start lt gt to begin scanning The scanned image will be sent to your shared folder in Windows or the Drop Box folder in Macintosh Scanning to an FTP server File Transfer Protocol FTP is a standard protocol for transferring files between remote computer systems You can scan an image directly to a server using FTP Creating an FTP address using Address Book Editor 1 Make sure the printer is connected to a computer with a USB cable and both the printer and the computer are turned on 2 Doone ofthe following n Windows Vista click 9 n Windows XP and earlier click Start 3 Click Programs or All Programs gt Lexmark Applications gt Address Book Editor 4 Inthe left pane of the Address Book Editor right click Server and then select New The Server Address dialog appears 5 Inthe Name field of the Server Address dialog enter the name that you want this address to appear under in the Address Book 6 Click Server FTP Scanning 77 7 8 9 Fill in the remaining information for the FTP server a Inthe Server Name IP Address field enter the IP address for the FTP Server b Inthe Path field enter the path to the folder you want the images placed in c Ifthe FTP server requires you to log in enter the name and password in the appropriate fields Click OK From the File menu select Save All The Address Book is saved with the new entry for the FTP server Crea
34. faxes waiting to be sent To print a fax report 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Press A or W repeatedly until Admin Menu appears and then press OK 4 Press A or repeatedly until Admin Reports appears and then press OK 5 Press A or W repeatedly to select the report you want and then press OK The selected report prints and the printer returns to Select Function Sending a fax at a specified time To send a fax at a specified time within 24 hours 1 From the printer control panel press Fax 2 Press A or W repeatedly until Delayed Start appears and then press OK 3 Press A or W repeatedly until On appears and then press OK 4 Use the keypad to enter the time and then press or P to move to the next digit After the time is entered press OK 5 Press A or W repeatedly until Fax to appears and then press OK Enabling Color Fax 1 From the printer control panel press System 2 Press A or W repeatedly until Admin Menu appears and then press OK 3 Press A or W repeatedly until Fax Settings appears and then press OK 4 Press A or VW repeatedly until Color Fax appears and then press OK 5 Press A or W repeatedly until On appears and then press OK Note Changing the Color Fax setting requires that the printer be turned off and then on again 6 Press repeatedly until Select Function appears Notes Color fax transmission is not ava
35. into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color Press A or W repeatedly until Document Type appears and then press OK 7 Press A or W repeatedly until the document type you want appears and then press OK 8 Press Start lt gt to begin copying Copying 64 Adjusting copy quality Choose between Enhanced best quality or Standard fastest speed To change the quality setting 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies Uu BF W N To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and whit
36. job to print a small printer icon appears in the right corner of the taskbar 1 Double click the printer icon A list of print jobs appears in the printer window 2 Select a job to cancel 3 From the keyboard press Delete Canceling a print job from the Windows desktop Minimize all programs to reveal the desktop Double click the My Computer icon Double click the Printers icon Double click the printer icon Select the job to cancel a Uu 5 WN From the keyboard press Delete Canceling a print job from Mac OS X 1 Choose Applications gt Utilities and then double click Print Center or Printer Setup Utility 2 Double click the printer you are printing to 3 From the printer window select the job to cancel 4 From the icon bar at the top of the window click the Delete icon Printing 61 Copying Use the Automatic Document Feeder ADF for Use the scanner glass for single pages small items such multiple page A4 letter or legal size documents as postcards or photos transparencies photo paper or L thin media such as magazine clippings J Making a copy 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper
37. modes may not apply to your product Description Power consumption Watts Printing The product is generating hard copy output from electronic 400 W inputs Copying The product is generating hard copy output from hard copy 420W original documents Scanning The product is scanning hard copy documents 110W Ready The product is waiting for a print job 90W Power Saver The product is in energy saving mode 17W High Off The product is plugged into a wall outlet but the power switch N A is turned off Low Off 1 W Off The product is plugged into a wall outlet the power switch is N A turned off and the product is in the lowest possible power consumption mode Off The product is plugged into a wall outlet but the power switch N A is turned off M m The power consumption levels listed in the previous table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Values are subject to change See www lexmark com for current values Notices 201 Power Saver This product is designed with an energy saving mode called Power Saver The Power Saver Mode is equivalent to the EPA Sleep Mode The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity The Power Saver Mode is automatically engaged after this product is not used for a specified period of time called the Power Saver Timeout
38. n aptas addon a ey EU aed 182 Option does not operate correctly or quits after it is installed e eee teeeetteenntennttonttnn 182 DA x solvirig pap r FEST probleiTissssso neni torba bn an e quip Rn bar an e gut Paper frequently jams icut one ttes terree betreten eee entere vtero i a Paper jam message remains after jam is cleared e ssesssssssssesssssssesssssssessssssssssussssscsssesesscsnssssscssucsssucsasessacssnseessessneessees Solving printquality Problems siete e a eR NR RM DR e Mee URN ERE Repeating Re zie ih Color misregistratiOn nia cette c e ER REIR EE ai e NER RS HRS eR io Eain ES UE UR aie tede deae Light colored line white line or incorrectly colored line Streaked vertical lines Jer Re E RR EE SE RE GE RAS RUSSE RSEN USES EN Ne Ree eee Prints COO IQUE pr M Print irregularities otto te ei ero ete teen rhone rotae tereti Irt cuve erected Print istoo dark Rete eee ee eR ER ERR eR ie RE e Ride RR EU Ede RSEN REPE Transparency print quality iS DOOE iere etre eer eb ets Get esie edebant bee begeben bad Uneven print density ceo pter tocco pereo e pier e ditate to tot estat borse sese ederent Incorrect margins Melee Blank paG pe Glipp d images eR mette eite e ed en e ERR RS SR RSEN ASIE ee decoy SOME COOK PAG
39. of the User s Guide or contact the place where you bought the printer MAKE SURE PRINTER CABLES ARE SECURELY CONNECTED Check the cable connections to the printer and print server to make sure they are secure For more information see the setup documentation that came with the printer Job takes longer than expected to print The job is too complex Reduce the complexity of your print job by eliminating the number and size of fonts the number and complexity of images and the number of pages in the job Tray linking does not work Make sure to do all of the following Load both Tray 2 and Tray 3 with the same paper size and type From Print Properties change the Paper source to Auto select Set Tray Switching to Nearest Size 1 From the printer control panel press System 2 Press A or W repeatedly until Admin Menu appears and then press OK 3 Press A or W repeatedly until System Settings appears and then press OK 4 Press A or W repeatedly until Tray Switching appears and then press OK Troubleshooting 174 5 Press A or W repeatedly until Nearest Size appears and then press OK 6 Press repeatedly until Select Function appears Unexpected page breaks occur 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings appears and then press OK Press
40. or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product uses a printing process that heats the print media and the heat may cause the media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions This product contains a lithium battery CAUTION POTENTIAL INJURY There is a risk of explosion if the battery is replaced with an incorrect type Discard used batteries according to the battery manufacturer s instructions and local regulations This product contains mercury in the lamp 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org This symbol indicates the presence of a hot surface or component CAUTION HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it Safety information 11 Learning about the printer Checking the box contents The following illustration shows the items included with the printer Setup sheet f Printer 2 Print cartridges 3 Phone cord 4 Power cable 5 6 Software and Documentation CD Learning about the printer 12 Printer configurations Basic mod
41. press repeatedly until Select Function appears Customizing the default scan settings from the printer control panel Adjusting the auto exposure of scanned images When using originals printed on thin paper text or images printed on one side of the paper can sometimes be seen on the other side of the paper To prevent this from happening in your scanned document and to improve the quality for two sided scanned pages use the Auto Exposure setting on the printer control panel This setting minimizes the sensitivity of the scanner to variations in light background colors 1 2 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Scanning 81 3 Press A or W repeatedly until Scan Defaults appears and then press OK 4 Press A or W repeatedly until Auto Expo Level appears and then press OK 5 Press A or W repeatedly until Normal Higher 1 or Higher 2 appears and then press OK 6 Press repeatedly until Select Function appears Adjusting the color saturation of a scanned image From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Contrast appears and then press OK Press A or W repeatedly to select the contrast level you want and then press OK a Uu A WN Press repeatedly until
42. repeatedly until Computer Network appears and then press OK Press A or W repeatedly until Server FTP appears and then press OK Press A or W repeatedly to select the address that points to your computer and then press OK Scanning 78 8 If you want to adjust any scan settings press A or W repeatedly to select the scan setting to modify and then press OK 9 Press Start XP to begin scanning The printer scans the document and then places it on the FTP server Scanning to e mail Setting up the SMTP server To usethe scan to e mail feature you first need to setup your SMTP server information Simple Mail Transfer Protocol SMTP is a protocol for sending e mail The following settings need to be completed in order to successfully send e mail from the printer E mail setting Description SMTP Server Address Enter the address of your SMTP server This information can be found by contacting your e mail provider or looking on their Web site SMTP Server Port Number The port that your SMTP server uses Unless it is specified otherwise by your e mail provider leave this number set to 25 Email Send Authentication Some SMTP servers require authentication If your e mail provider requires authentication select the appropriate method from the drop down list Login Name The user name for SMTP Authentication If authentication is not required this field is left blank Password The password for SMTP Authentication If au
43. scanned from magazines or newspapers 1 Make sure the printer is connected to a computer and both the printer and the computer are turned on 2 Loadan original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 If you are loading a document into the ADF adjust the paper guides 4 Click Start gt Programs or All Programs gt Lexmark Applications gt Presto PageManager The Presto Scan Buttons dialog appears Note If the Presto Scan Buttons dialog does not appear press F9 5 From the Presto Scan Buttons toolbar click the application to scan to 6 When the scan settings dialog appears click Preview Note If you are using the ADF the Preview function is not supported If you are using the scanner glass you can preview one page at a time 7 Click the Advanced tab 8 Select Moire Reduction 9 Choose either Magazine Newspaper or Art Print and then click Scan Canceling a scan job To cancel a scan job press Stop Qat any time Scanning to a computer Sharing a folder in Windows In order to scan to a computer you must send the files to a shared folder on your computer To share a folder on your computer 1 Right click the folder and then select Properties 2 Click the Sharing tab Scanning 73 3 Do one of the fo
44. that has Windows File Sharing enabled Note 1 To determine the login shortname select the hard drive icon on the desktop of the Mac and then open the Users folder and note the name of the folder corresponding to this account In the Share Name field type the shortname Scanning 76 k In the Server Path field type public Drop Box Click Save Changes to create the address Scanning to a computer over the network 1 Make sure the printer is connected to the network through a print server and the printer the print server and the computer receiving the scan are all turned on 2 Loadan original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Scan Press A or W repeatedly until Computer Network appears and then press OK Press A or W repeatedly until Scan to appears and then press OK Press A or W repeatedly to select the address that points to your computer and then press OK on Oo Ut A W If you want to adjust any scan settings press A or W repeatedly to select the scan setting to modify and then press OK Note The scan settings are only changed temporarily After returning to Select Function the printer returns to the
45. the original The Auto Exposure setting removes the light or close to white color and only the image itself is printed Note On is the factory default setting Auto Expo Level Normal Higher 1 Higher 2 Adjusts the Auto Exposure level Note Normal is the factory default setting Color Balance Yellow Low Dens Yellow Med Dens Yellow High Dens Magen Low Dens Magen Med Dens Magen High Dens Cyan Low Dens Cyan Med Dens Cyan High Dens Black Low Dens Black Med Dens Black High Dens Adjusts the color levels of your copies Auto Fit Scales and centers the copies to fit the size of the paper loaded Off in the specified paper tray On Note Off is the factory default setting N Up Copies two original pages onto one side of a sheet of paper off Notes Auto ID Copy e The ID Copy setting is used for copying ID cards Manual Offis the factory default setting Poster Copies one original image onto multiple pages that can be Off assembled into a poster 2x2 Note Off is the factory default setting 3x3 4x4 Understanding printer menus 124 Menu item Description Poster Doc Size Selects the size of the poster Letter 85 x 11 Note Letter 8 5 x 11 is the factory default setting A4 210x 297mm B5 182 x 257mm A5 148 x 210mm Repeat Image Makes multiple copies of one image onto one side of a sheet off of paper On Notes e The number of repeated images that appears on the copy is autom
46. to create yellow Televisions and computer monitors create colors in this manner RGB color is a method of describing colors by indicating the amount of red green or blue needed to produce a certain color What is CMYK color Cyan magenta yellow and black inks or toners can be printed in various amounts to produce a large range of colors observed in nature For example cyan and yellow can be combined to create green Printing presses inkjet printers and color laser printers create colors in this manner CMYK color is a method of describing colors by indicating the amount of cyan magenta yellow and black needed to reproduce a particular color How is color specified in a document to be printed Software programs typically specify document color using RGB or CMYK color combinations Additionally they commonly let users modify the color of each object in a document For more information see the software program Help section How does the printer know what color to print When a user prints a document information describing the type and color of each object is sent to the printer The color information is passed through color conversion tables that translate the color into appropriate amounts of cyan magenta yellow and black toner needed to produce the desired color The object type information lets different color conversion tables be used for different types of objects For example it is possible to apply one type of color convers
47. 1 10 Maintaining the printer 169 Administrative support Locking the administrator menus Since many people often use a printer a support person may choose to lock the Admin Menu Scan and Fax functions or incoming faxes for security reasons The following settings are available Secure setting Description Panel Lock Access to Admin Menu is disabled Scan Fax Lock Access to the scanner and fax requires a password Panel Lock must be enabled before enabling Scan Fax Lock Secure Receive Lock Incoming faxes require a password to print them Panel Lock must be L enabled before enabling Secure Receive Lock J To enable Secure Settings 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Secure Settings appears and then press OK Press A or W repeatedly until Panel Lock appears and then press OK Press OK Press A or W repeatedly until Enable appears and then press OK Press A or W repeatedly until Change Password appears and then press OK You are prompted to enter a password PIN Use the keypad to enter a 4 digit PIN and then press OK oO N QAU AB WN Repeat the steps for additional security settings and then press repeatedly until Select Function appears Adjusting Power Saver Power saver can be adjusted for both the printer and the sca
48. 177 scanner does not respond 177 scanner unit does not close 175 scanning takes too long or freezes the computer 178 scanner locking 163 scanner glass cleaning 161 Scanner Lamp Error 157 scanning adjusting auto exposure 81 adjusting resolution 82 adjusting the color saturation of the scanned image 82 adjusting the image compression of the scanned image 82 canceling a scan 73 changing the maximum e mail size of the scanned image 83 changing the scan destination 83 changing the TIFF format for a scanned image 83 creating a computer address using Address Book Editor 74 creating a computer address using the Embedded Web Server 75 creating an e mail address using Address Book Editor 79 creating an FTP address 78 creating an FTP address using Address Book Editor 77 customizing settings using the computer 71 customizing the scan settings when scanning to a computer 85 customizing the scan settings when scanning to e mail 85 directly from an application 71 editing text 71 from magazines and newspapers 73 limiting access to fax and scan operations 94 making a scanned image lighter or darker 84 Index 209 scanning to a computer over a network 77 scanning to an e mail address 81 scanning to an FTP address 78 selecting the size ofthe document being scanned 83 selecting the type of document being scanned 84 setting the color mode 84 setting the scanned image file type 85 setting up Macintosh 75 sharing a folder in Windows 73
49. 51 Insert Tray 2 151 installing printer software 58 Invalid Job 151 Invalid User 152 J Jam at Duplexer 152 Jam at Exit Open Door A 152 Jam at Reg Roll Open Door A 152 Jam at Tray 1 152 Jam at Tray 2 152 Jam at Tray 3 152 jams accessing 98 avoiding 98 fuser 113 involving the ADF 119 involving the duplex unit 116 involving the multipurpose tray 100 involving the standard tray Tray 2 104 involving Tray 1 MPT 100 involving Tray 3 109 L labels guidelines 52 letterhead guidelines 50 light job indicator 16 lights arrow 16 Limit Exceeded 152 linking trays 46 Load Tray x 153 loading 550 sheet tray 44 standard tray 44 Tray 1 MPT 42 locking administrator menus 170 scanner 163 Login Error 153 M Magenta CRUM Error 148 Maintenance menu 144 MCU Firmware Error 153 MCU NVRAM Error 153 memory card installing 37 menus Address Book menu 131 Admin Reports menu 146 Billing Meters 131 Copy Defaults 122 diagram of 122 Fax Default Settings 127 Fax Settings menu 136 Information Pages 130 Maintenance menu 144 Network Settings menu 134 Panel Language 147 Parallel Settings menu 136 Print Language menu 132 Scan Defaults 125 Scan to Email menu 146 Secure Settings menu 145 System Settings menu 140 Tray 1 MPT menu 128 Tray 2 menu 129 Tray 3 menu 129 USB Settings menu 136 moving the printer 162 167 multi protocol network card installing 35 multiple pages on one sheet 67 N network information pri
50. A4 210x 297mm A5 148x 210mm B5 182x257mm Executive 7 25 x 10 5 Monarch Env 3 9 x 7 5 DL Env 110x 220mm C5 Env 162x 229mm 10 Env 4 1 x 9 5 New Custom Size Portrait Y input custom size Landscape X input custom size Orientation Portrait Landscape 2 Sided Print Off On Binding Edge Flip long edge Flip Short edge Font list of available fonts Specifies PCL settings Notes Paper Supply Specifies the paper tray to be used for printing The factory default setting is Auto Document Size Specifies the paper size Orientation The paper printing direction can be selected from Portrait and Landscape The factory default setting is Portrait 2Sided Print Specifies whether to perform 2 sided printing The factory default setting is Off This setting is available only if a duplex unit is installed Binding Edge Specifies the binding direction from Flip Long Edge or Flip Short Edge The factory default setting is Flip Long Edge This setting is available only if a duplex unit is installed Font Specifies the font used The factory default setting is Courier Understanding printer menus 132 Description Menu item PCL continued Specifies PCL settings Symbol Set Notes lt list of available symbol sets gt Font Size Symbol Set Specifies the font for symbols The factory 4 50 point default setting is ROMAN 8 Font Size Specifies the font size
51. Address Book Editor 31 creating a computer address 74 creating a fax group 89 creating a fax number entry 88 creating an e mail address 79 creating an FTP address 77 Address Book menu 131 adjusting copy quality 65 Admin Menu Address Book menu 131 Admin Reports menu 146 Fax Settings menu 136 Maintenance menu 144 Network Settings menu 134 Parallel Settings menu 136 Print Language menu 132 Scan to Email menu 146 Secure Settings menu 145 System Settings menu 140 USB Settings menu 136 Admin Reports menu 146 attaching cables 40 auto exposure adjusting 66 auto exposure for scanned images adjusting 81 Auto reset setting 171 Billing Meters menu 131 Black CRUM Error 148 box contents 12 broadcast fax sending 87 buttons printer control panel 16 C cables attaching Ethernet 40 USB 40 calling Customer Support 192 canceling copy job 69 fax job 91 scan job 73 canceling a job from Mac OS X 61 from the printer control panel 60 from Windows desktop 61 from Windows taskbar 61 card stock guidelines 53 checking an unresponsive printer 173 cleaning exterior of the printer 160 scanner glass 161 collating copies 63 color mode setting 84 color saturation adjusting 66 configuration page printing 58 connecting using RJ11 adapter 19 connecting the printer to answering machine 25 computer modem 26 telephone 23 telephone wall jack 23 contacting Customer Support 192 control panel printer 16 locking the administrator me
52. D senses dq arta dex pod t aide annes y audae AR a EY EIE 73 SCANNING LO a compU tQer s cte snn id ecteetige Meech Masta bic desint ede a a aaaeei Sharing a folder in WIDdOWS scie eene deret dede dee en eerte eee ene de rA tens Creating a computer address using Address Book Editor Creating a computer address using the Embedded Web Server Setting up scanning to a computer MACINTOSH seesssecsescssecsseccssecsseecsecsssccssccssecesscssseesscesucessccsseesseessseeseecsnecsseesseesses Scanning to a computer over the network Scanning toan FUP Servers eoe ettet e eire eA HE de e cd ahh kee three eet Leite te hts heh Rea eats 77 Creating an FTP address using Address Book Editor ou esssessssscsecseecssecsseccssecsscenscessesesseesseessecssecsuecssccssecesesnesseensees 77 Creating an FTP address using the Embedded Web Server eee teen tenntenn tentes ttnnnts 78 Scanning toan FTP address uec e eee No ERI ORE de RE Re PR E abi epe e eee EEE 78 Scanning Eostiall ssi aie bee IER NER ME SEHR REA Ee M qu bebe Mut V va bus ee eT Setting up the SMTP server Creating an e mail address using Address Book Editor Creating an e mail address using the Embedded Web Server eee een tee ttenn tentes ttnnnes 80 Creating an e mail group using the Embedded Web Server eese ttenntennttentennnttnttonnne 80 Scanning to an esmiail adcdtess usc tritt tetris aa EE DX RAN ARIA X EXER Ade ae ETUR
53. EH EORR AA E Tie ERN boa i odd ao D tA MAE 161 Ordering printicartridges scusate terrere re Ie ou eet de iei dete HERO RES UAE bL eR bitu pa 161 eie siae a VEI d 162 Ordering a transfer belt ete ee eere tette pee dece pude i e e ERREUR 162 Moving the pri it GPs oec teet ogni fei eren e bic oe irure aea eod dte Unido QU Feo Cote uci ums 162 Before moving the printer tree ee eee ee etn ted tenete te pe eeu Dee ee ee Pee eee Eee 162 Locking the Scanbiel utt te erit etes testet tei ee eed 163 Removing the printer from the 550 sheet drawer sssescsssescssecccssccssecssecssescesscessnecessecessecessscesnsecsnscesseeesunceesueessseeesseees 164 Moving the printer to another location ssessseccsessseseseecsseesseccsseeseeessecsseccssessscesscesneesseccssccssecssecsnseesneesseessesneeesseesneessees 167 Setting the printer up in a new location 0 eesssessssessseecssecsecssecssecessccssecnsecssecsuecessecssecssscsuscesnecsseessecsseesseesueessecssscsseeenseess 167 Adjusting the colorfegistlati Onissiseoas as IUD Re OU d Ge Fa a a Ada edd dinde a AURI 168 Adjusting the color registration automatically eee eee tese tee teenntennttnntonntennttntttonttsnitotttnotenote 168 Adjusting the color registration Manually esessssssssecseecssecsseccnsessseeseecssccsseccssesssessecessecsseesssesuecssecessecssecsucesseesseesseesaes 168 Administrative support eese eese eee nenne nnns 170 Eoclangtheadmibilstator MENUS oce
54. ES ue RR g Tersigat eeeec e Toner specks xo ERR RR eR RR RE n nie cease t ete aie aeri aee Toner rubs off FAQ about color leld eiaigro tp Contacting Customer SUppDONRL 5 5 ceases octet R enge dott aE een eed et hc RU Eaa ES ee aac ahaa Contents 9 Editiori ROC use RIP adi aba tdv RAO Av po MO ond EE ao qudd dba 193 Power consulmptLlOT sucio eco cogeret ci te eerte cg euc eed ce he edet ee ee a Eae gea tego pecu deed esee seg enge eec eode epus 201 ue 5 OHNE REN SOUPE 205 Contents 10 Safety information Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible Use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched telephone network Refer service or repairs other than those described in the user documentation to a professional service person This productis designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts A CAUTION SHOCK HAZARD Make sure that all external connections such as Ethernet and telephone system connections are properly installed in their marked plug in ports This product uses a laser CAUTION POTENTIAL INJURY Use of controls
55. Function appears Sending a broadcast fax You can send the same fax to more than one fax number You can include Address Book numbers Group Dial numbers and one manually dialed number in the same broadcast 1 Make sure the printer is on and is connected to a working phone line 2 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Fax Press A or W repeatedly until Fax to appears and then press OK Press A or W repeatedly to choose the type of recipient and then press OK Repeat step 6 to add additional recipients O N Oo Ui A W Press Start P to start the fax job Inserting a pause in a fax number Some fax numbers require one or more pauses during the dialing sequence 1 Make sure the printer is on and is connected to a working phone line 2 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 If you are loading a document into the ADF adjust the paper guides 4 From the printer c
56. HE TONER Low When Replace color Print Cartridge Soonappearsor when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing IS THE PRINT CARTRIDGE DEFECTIVE OR EMPTY Replace the print cartridge REMOVE ANY PACKAGING MATERIALS FROM THE PRINT CARTRIDGE AND REINSTALL IT For more information see the setup documentation that came with the printer IS THE TRANSFER BELT DEFECTIVE OR EMPTY Replace the transfer belt Clipped images These are possible solutions Try one or more of the following CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded MAKE SURE THE PAPER TYPE SETTING MATCHES THE PAPER LOADED IN THE TRAY From Print Properties change the Paper Type setting to match the paper loaded in the tray CHECK THE PAPER SIZE SETTING Make sure the Paper Size setting matches the paper loaded in the tray Troubleshooting 189 Solid color pages These are possible solutions Try one or more of the following S A TONER CARTRIDGE DEFECTIVE Replace the toner cartridge DoEs THE PRINTER NEED TO BE SERVICED Contact Customer Support Paper curl These are possible solutions Try one or more of the following MAKE SURE THE PAPER TYPE SET
57. HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it 1 Push the release button and gently lower the front door Clearing jams 113 3 Lift the fuser cover and then remove the jammed paper Clearing jams 114 5 Close the front door Clearing jams 115 Clearing jams in the duplex unit If the paper did not feed through the duplex unit correctly the jam is in the duplex paper path Jam at Duplexer appears CAUTION HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it 1 Push the release button and gently lower the front door Clearing jams 116 3 Lift the transfer belt unit Clearing jams 117 5 Close the transfer belt unit 6 Close the front door Clearing jams 118 Clearing jams in the ADF Ifthe paper is jammed in the ADF Jam at Scanner appears Remove all jammed paper and make sure the paper feed tray is not overfull 1 Remove all paper from the paper feed tray and then open the ADF cover Clearing jams 119 3 Ifthe jam is at the paper exit area turn the dial to remove the jam 4 Close the ADF cover Clearing jams 120 5 Open the scanner cover and remove any jammed paper from the paper feed area 6 Close the scanner cover 7 When all the jammed paper is removed Return the Removed Original an
58. K 9 From the File menu select Save All The Address Book is saved with the new entry Creating an e mail address using the Embedded Web Server 1 a Uu A W 7 Open a Web browser In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Address Book Under Email Address Book click Individual Directory In the Directory Listing click Add for any blank address Fill in the information for the e mail address a Inthe Name field enter the name that you want this address to appear under in the Address Book b Inthe Email Address field enter the e mail address of the recipient Click Save Changes to create the address Creating an e mail group using the Embedded Web Server 1 Nn Oo Uu A W Open a Web browser In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Address Book Under Email Address Book click Group Directory In the Directory Listing click Add for any group name Type a name for the group and then click Save Changes to create the group Click Return to list the Group Directory Scanning 80 8 9 Click Edit next to the group that was just created Select the e mail addresses to be included in the group and then click Save Changes to add the addresses to the group Scanning to an e mail address 1 Nn Oo UW A W 10 11 Make sur
59. LEXMARK X560n User s Guide May 2008 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respective owners 2008 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Contents Safety information 000000000000000000000000000000000000000000000002000002000 11 Learning about the printer eee 12 Checking diisdere dee pirates 12 Printer conigiutstibfis sueta Fere teppre re a eO Pieter Undbn aat pep novelas MM NUI aasan na 13 Understanding the printer control ETUC acere tet cette eode n bd p po esie MPE HE vuU 16 Getting the printer ready to Ta osi tap rene tenn arene ST MEUS RU UND Hm RM UI MNA 18 CHOOSING a fax COMMOTION ee M 18 Usingan RIT Tadapter gute 19 Connecting directly to a telephone wall jack ou ee sesssescssecsseesesesseesseccssccsseeseecssecessecssecssecssccsueeessecsneesseesneesueeesceesneeseeesies 23 Connectinig toa telephone ee eeeetoresetest eel eee eee estes SEENT ESSES TAES SSR PE Ese USE etes CPOS Evae treten Posee bee reise vp poop eset 23 Connecting to an answering MACHINE essssecseecseecsseesseccssecsseccescsseeseccsnecssecsssessscessecstecsseessecsueessecsneeessessseeseecsnecsneesseesees 25 Connecting to a computer with a MOCE
60. Letter 8 5 x 11 New Custom Size Portrait Y input custom size Landscape X input custom size Specifies the paper type loaded in Tray 3 Note Plain is the factory default setting Specifies the paper size loaded in Tray 3 Note Auto is the factory default setting Information Pages menu Menu item Description Demo Page Prints a demo page lt none gt Configuration Prints a configuration page with printer information settings lt none gt information supply information and network information PCL Fonts List Prints information on PCL fonts and samples of these fonts lt none gt PS Fonts List Prints information on PostScript fonts and samples of these lt none gt fonts Job History Prints information on printing results such as whether data lt none gt from the computer has been printed correctly The status of a maximum of 22 jobs can be printed on the Job History Report Note Use the printer control panel to set whether to print the Job History report automatically for every 22 jobs completed Error History Prints an error history report which includes information on the latest errors up to 42 lt none gt Protocol Monitor Prints information about the previous fax job as an aid in lt none gt determining fax protocol problems Understanding printer menus 130 Menu item Description PCL Macro List Prints a list of PCL macros lt none gt
61. M sseesseecssecssescsecseenseesseeeseccssecssecsuecsseeessscsuecsseessseeseecsuecssecsseesneessecensecsneesseesies 26 Setting the outgoing fax name and NUMDEL cescsssccsseccsecccescccsecsseecseecesnsecsnscesseecesuceesnseesuecessseecsueeessecessuecssseesssecesseeesee 27 Setting the country eoo e eU 28 Setting the Cate cocssssccccecscascsscssscvennassusssascuassasscs basses chasens chesdteseesstaseessussngscngseasene chgsdbsehdectschescheeddectseddectsesdchvesdechvesSedeveledoveddecovensscove 30 SELIG ELMS tlie ooa EEEE E A E E AE E PE EEE TE 30 Understanding the fax and scan sofbWale osi attend pn tendentes pei eR REIR HEU GR MR DEP URSUS 31 Understanding Address Book Editor sesssssssscssscsssecssesssscnseessecssecencsnseessecsseccssessseensecsueesseesssecseecsuecsneeeasessseeseeesnscsneenseesies 31 Understanding Express Scan Manage esssscsssecsescssecseccesesssecssscsseesscessecsueccssecsseccssesuseeseecsseceseesusesseecsueesseesueesueessecaneessessaes 31 Installing OptiOns cece ccccceeecesessssssssecscseceeesesssssseeenes 32 Installing a 550 sheet diaWBE s vimipiveir rrr ber GviER HM YER PY RM EEUU M ua oiovndosiatahaannbenneounabin ae 32 Securing the 550 sheet drawer to the DIlier acest nobia co B RU asi bo tetti DE B oU UE RC HIR p RN 33 Installing a multi protocol network Card inasre titre cacrsosccossnentosssnesiavbeventeaseeascessstnavedecseteaiseredvense 35 Installing aae mot Cale DRERE OR mae o
62. O es Se 37 Attaching eables a aspire noinine tute pd iaae ead ODD Dou ve Rd iiidid easa 40 Loading paper and specialty media 42 L ading Tray TIP RS RR RR ECT 42 L ading Tay 2 and Tray 3p tene em e rem HEU EIN PE UDIN MN ERONNIMU RR n NER aa 44 Setting the Papen TyDEeo emma nm bm pU Mun nar PP MuR EB rM MS 46 DUST CP EOS cedere E E A E EE Mutat middle ti DRM rrbu eburiefoonins cepe onfpt M Ue arie 46 Paper and specialty media guide 48 P per UUM SUIVES RET PE 48 DI Ter ie cies riui c M 48 Contents 3 Unacceptable paper rr reete haee eed deett e tette e sinere s destine 49 T zrad pjHerje lg Er 49 Selecting preprinted forms and letterhead ssssssecssssccssessssescssescssccesssesessecseescessscesssscessccesnscesusecesseessuccesueessecceaseeesseessees 49 USING recycled papel oet etre eee eter bartels arte eee 50 Using letterhead sis canarias dean donent aqq paie ntinateve n a Edda rd d doma 50 Using ttanmspateldcies 9 5 AE EEE ni accusescavexscsovssts aceasta chectatwcessuss EE S AEE E PUER NE INEE AS 50 UsintrenveloD8S c duase atia p ora ia adag ufa aisi votes nidi oe ts VOR Ra de Hd 51 Usintiiabelsscsssd au eet ei doa dei dana ndb nona E ddatetnb unite an nd PHP E NR dad 52 USING cad S OC eR RR Ac c E ERR 53 STONING Pad DON EEE EE E
63. OK Press A or W repeatedly until File Format appears and then press OK Press A or W repeatedly to select the file type you want and then press OK a u B W N Press repeatedly until Select Function appears Customizing the scan settings for an individual scan job Customizing the scan settings when scanning to e mail 1 From the printer control panel press E mail 2 Press A or W repeatedly until the scan setting you want appears and then press OK 3 Change the selected setting and then press OK Customizing the scan settings when scanning to a computer 1 From the printer control panel press Scan 2 Press A or W repeatedly until the scan destination you want appears and then press OK 3 Press A or W repeatedly until the scan setting you want appears and then press OK 4 Change the selected setting and then press OK Scanning 85 Faxing Use the Automatic Document Feeder ADF for Use the scanner glass for single pages small items such multiple page A4 letter or legal size documents as postcards or photos transparencies photo paper or thin media such as magazine clippings E a Sending a fax Note New Zealand telecom users If a charge for local calls is unacceptable do not use the Dial button for local calls Only the seven digits of the local number should be dialed from your telephone Do not dial the area code digit or the 0 prefix Sending a fax using the ADF 1 M
64. PS Job Time Out Specifies the maximum execution time for a PostScript job to complete If the job exceeds thespecified numberof minutes a PostScripterror occurs Paper Select Mode Specifies how the tray is selected for PostScript print jobs Understanding printer menus 133 Network Settings menu Ethernet Auto 10Base Half 10Base Full 100Base Half 100Base Full TCP IP Get IP Address DHCP Autonet BOOTP RARP DHCP Panel IP Address enter IP Address Network Mask enter Network Mask Gateway Address enter Gateway Address Specifies the communication speed and the modes of Ethernet Note Auto is the factory default setting Specifies the TCP IP settings for the network Note DHCP Autonet is the factory default setting Understanding printer menus 134 Menu item Description Protocol Specifies which network protocol to use LPR Note Enable is the factory default setting Disable Enable Port9100 Disable Enable FTP Disable Enable SNMP Disable Enable Email Alerts Disable Enable Web Server Disable Enable Bonjour mDNS Disable Enable IP Filter Specifies blocking the reception of data from certain IP lt list of IP filters gt addresses You can block up to five IP addresses The change becomes effective after the printer is turned off and then on again Note This feature is available only when using LPD or Port9100 Initialize NVM Initializes network d
65. Stored Documents Prints a list of documents stored in the printer when using the lt none gt secure print and sample print feature Billing Meters menu Menu item Description Total impression lt none gt Displays the total number of pages printed Color Impression lt none gt Displays the total number of pages printed in color Black Impression lt none gt Displays the total number of pages printed in black and white J Admin Menu Address Book menu Menu item Description Speed Dial Sets a name and fax number for each Speed Dial number Up lt speed dial list gt to 200 names and numbers can be stored in the Speed Dial Name directory enter name Note After creating or deleting Speed Dial numbers select Fax Number Apply Settings and then press OK to save the settings enter fax number Apply Settings Group Dial Sets a name and Speed Dial number for each fax group Up to group dial list 6 groups can be stored in the Group Dial directory Name Note After creating or deleting groups select Apply Settings enter name and then press OK to save the settings Speed Dial No select available Speed Dial numbers to include in group Apply Settings M Understanding printer menus 131 Print Language menu Menu item Description PCL Paper Supply Auto Tray 1 MPT Tray 2 Tray 3 Document Size Letter 8 5 x 11 US Folio 8 5 x 13 Legal 8 5 x 14
66. TING MATCHES THE PAPER LOADED IN THE TRAY From Print Properties change the Paper Type setting to match the paper loaded in the tray HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you are ready to use it Toner specks These are possible solutions Try one or more of the following Is THE TONER Low When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing Is THE TRANSFER BELT DEFECTIVE OR WORN Replace the transfer belt Troubleshooting 190 IS THE FUSER DEFECTIVE OR WORN Replace the fuser IS THERE TONER IN THE PAPER PATH If there is excess toner in the paper path contact Customer Support Toner rubs off These are possible solutions Try one or more of the following CHECK THE PAPER TYPE SETTING From Print Properties change the Paper Type setting to match the paper loaded in the tray IS THE FUSER DEFECTIVE OR WORN Replace the fuser FAQ about color printing What is RGB color Red green and blue light can be added together in various amounts to produce a large range of colors observed in nature For example red and green can be combined
67. This setting is available Font Pitch only for typographic fonts Font Size can be changed in 6 00 24 00 pitch increments of 0 25 Form Line Font Pitch Specifies the character spacing The factory 5 128 default setting is 10 00 Font Pitch can be changed in Quantity increments of 0 01 1 999 Form Line Specifies the form line the number of lines Image Enhance per form The factory default setting is 64 Form Line can Off be changed in increments of 1 On Quantity Specifies the copies to be printed The factory Hex Dump default setting is 1 Disable Image Enhance Selects whether to perform image Enable enhancement The factory default setting is On Draft Mode e Hex Dump Specifies whether to print the data sent from Disable a computer in the ASCII code corresponding to the Enable hexadecimal notation format in order to check the data dE contents The factory default setting is Disable Aser mnauon Draft Mode Specifies whether to print in draft mode Off The factory default setting is Disable Aad EE Line Termination Specifies line termination The Add CR factory default setting is Off SIE Default Color Specifies the color mode The factory Default Color default setting is Black Black Color PostScript Specifies Postscript settings PS Error Report Notes PS Job Time Out PaperSelectMode PS Error Report Specifies whether an error report is printed when a PostScript error occurs
68. You do not have write permission for the SMB FTP server Modify your permissions on the server or change the scan destination to one that you have write permission for and then press OK to continue Network Scan Error Server Out of Memory Error 016 785 Press OK The disk on the SMB FTP server is full Make space on the server disk and then press OK to continue Understanding printer messages 154 Network Scan Error SMTP Connection Failed Press OK Unableto connectto the SMTP server Check that the printer is connected to the network verify that the e mail server settings are correct and then press OK to continue Non Genuine Toner Installed Error 093 700 An invalid print cartridge is installed Remove the print cartridge and then install a supported one NV RAM Error Error 116 390 Restart Printer An unspecified printer error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Out of Memory Error 016 718 Press OK There is insufficient memory to complete the current print job Press OK to clear the message and then cancel the print job and try sending it again PCL Error Error 016 720 Press OK An error relating to PCL emulation problems has occurred Press OK to clear the mess
69. age and then cancel the print job and try sending it again Printer Too Hot Error 042 700 Cooling down Please Wait Understanding printer messages 155 Theinternal temperature ofthe printer is too high Wait one hour before restarting the printer Ensure that the printer has adequate cooling space around it and that the cooling vents are not blocked RAM Error Error 016 3xx Restart Printer Additional memory is not installed correctly not working correctly or not supported 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Reinstall the optional memory 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the message appears again replace the specified additional memory Remove Tape color Cartridge The sealing tape is still attached to the specified print cartridge Remove the sealing tape from the specified print cartridge Replace color Print Cartridge Empty color Print Cartridge The specified print cartridge is empty Remove the specified print cartridge and then install a new one Replace color Print Cartridge Soon The specified print cartridge will soon be exhausted When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redis
70. age to a product in transit to the Remarketer or the Lexmark designated location When warranty service involves the exchange of a product or part the item replaced becomes the property of the Remarketer or Lexmark The replacement may be a new or repaired item The replacement item assumes the remaining warranty period of the original product Replacement is not available to you if the product you present for exchange is defaced altered in need of a repair not included in warranty service damaged beyond repair or if the product is not free of all legal obligations restrictions liens and encumbrances Before you present this product for warranty service remove all print cartridges programs data and removable storage media unless directed otherwise by Lexmark For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area contact Lexmark on the World Wide Web at http support lexmark com Remote technical supportis provided for this productthroughoutits warranty period For products no longer covered by a Lexmark warranty technical support may not be available or only be available for a fee Extent of limited warranty Lexmark does not warrant uninterrupted or error free operation of any product or the durability or longevity of prints produced by any product Warranty service does not include repair of failures caused by Modification or unauthorized attachments Accid
71. ages up to the limit set forth in the following paragraph Lexmark s liability for actual damages from any cause whatsoever will be limited to the amount you paid for the product that caused the damages This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable IN NO EVENT WILL LEXMARK BE LIABLE FOR ANY LOST PROFITS LOST SAVINGS INCIDENTAL DAMAGE OR OTHER ECONOMIC OR CONSEQUENTIAL DAMAGES This is true even if you advise Lexmark or a Remarketer of the possibility of such damages Lexmark is not liable for any claim by you based on a third party claim This limitation of remedies also applies to claims against any Suppliers and Remarketers of Lexmark Lexmark s and its Suppliers and Remarketers limitations of remedies are not cumulative Such Suppliers and Remarketers are intended beneficiaries of this limitation Additional rights Some states do not allow limitations on how long an implied warranty lasts or do not allow the exclusion or limitation of incidental or consequential damages so the limitations or exclusions contained above may not apply to you This limited warranty gives you specific legal rights You may also have other rights that vary from state to state Notices 204 Index Numerics 550 Feeder Error 148 550 sheet drawer installing 32 550 sheet tray loading 44 Symbols lt xxx gt Error 148 A
72. ake sure the printer is on and is connected to a working phone line 2 Loadan original document faceup short edge first into the ADF Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 Adjust the paper guides 4 From the printer control panel press Fax 5 Press A or W repeatedly until Fax to appears and then press OK 6 Press A or W repeatedly to select the type of recipient and then press OK 7 Press Start lt gt to start the fax job Sending a fax using the scanner glass 1 Make sure the printer is on and is connected to a working phone line 2 Placethe first page facedown on the scanner glass 3 Press A or W repeatedly until Fax to appears and then press OK 4 Press A or W repeatedly to select the type of recipient and then press OK Faxing 86 5 Press Start P to start the fax job After the page is scanned Another Page appears Press A or W repeatedly to select No or Yes and then press OK 6 If you wantto send a single page select No and then press repeatedly until Select Function appears 7 Ifyou want to send more than one page select Yes Place Next Page appears Place the next page facedown on the scanner glass Press A or W repeatedly to select Continue and then press OK 8 Repeat step 7 for all necessary pages When finished choose No and then press repeatedly until Select
73. and then press OK 5 Press A or W repeatedly to select the sharpness you want and then press OK 6 Press repeatedly until Select Function appears Selecting the size of the document being scanned The Document Size setting defines the size of the original document being scanned 1 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Document Size appears and then press OK Press A or W repeatedly to select the paper size you want and then press OK a Uu B WUN Press repeatedly until Select Function appears Changing the maximum e mail size of a scanned image The Max Email Size setting sets the size limitation for scanned documents To change the size limit 1 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Max Email Size appears and then press OK Press A or W repeatedly to select the file size you want and then press OK a Uu A VUN Press repeatedly until Select Function appears Changing the scan destination From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults
74. apers but generally the following property guidelines apply to recycled paper e Low moisture content 4 596 Suitable smoothness 100 200 Sheffield units e Suitable sheet to sheet coefficient of friction 0 4 0 6 Sufficient bending resistance in the direction of feed Recycled paper paper of lower weight 60 gm 16 Ib bond and or lower caliper 3 8 mils 0 1 mm and paper that is cut grain short for portrait or short edge fed printers may have lower bending resistance than is required for reliable paper feeding Before using these types of paper for laser electrophotographic printing consult your paper supplier Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems Using letterhead Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers Page orientation is important when printing on letterhead Use the following table for help when loading letterhead Print side Top of page Tray 1 250 sheet tray and Tray 2 Optional Letterhead faceup Letterhead goes toward the front ofthe tray 550 sheet tray Multipurpose Feeder Letterhead facedown Letterhead goes toward the front of the tray Using transparencies Print samples on the transparencies being considered for use before buying large quantities When printing on transparencies From Print Properties or
75. appears and then press OK Press A or W repeatedly until Scan to network appears and then press OK Press A or W repeatedly to select the scan destination you want and then press OK a Uu B WN Press repeatedly until Select Function appears Changing the TIFF format for a scanned image 1 From the printer control panel press System 2 Press A or W repeatedly until Default Settings appears and then press OK Scanning 83 3 Press A or W repeatedly until Scan Defaults appears and then press OK 4 Press A or W repeatedly until TIFF File Format appears and then press OK 5 Press A or W repeatedly to select the TIFF file format you want and then press OK 6 Press repeatedly until Select Function appears Selecting the type of document being scanned The scanner optimizes the appearance of the scanned output based on the contents of the original document The following document types are available Text Used for black and white or colored text Mixed Used when the original documents are a mixture of text and graphics or photos such as magazines or newspapers Photo Used for photo prints From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Document Type appears and then press OK Press A or W repeatedly to select the document type you
76. apter included in the box with the printer in some countries or regions Note If you have DSL do not connect the printer using a splitter because the fax feature may not work correctly 1 Connect the adapter to the telephone cord that came with the printer Note The UK adapter is shown Your adapter may look different but it will fit the telephone outlet used in your location Learning about the printer 19 2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter If your telecommunications equipment uses a US style RJ11 telephone line follow these steps to connect the equipment 1 Remove the plug from the EXT port dLa on the back of the printer Note Once this plug is removed any country or region specific equipment you connect to the printer by the adapter as shown will not function properly Warning Potential Damage Do not touch cables or the printer in the area shown while actively sending or receiving a fax Learning about the printer 20 Country region Saudi Arabia United Arab Emirates Egypt Bulgaria Czech Republic Belgium Australia South Africa Greece Israel Hungary Poland Romania Russia Slovenia Spain Turkey To connect a telephone an answering machine or other telecommunications equipment to the printer 1 Remove the plug from the back of the printer Learning about the printer 21 2 Connect your telec
77. are clean and dry Note The white plastic input guides are located on the scanner cover underneath the ADF on the left side 5 Close the scanner cover Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark authorized supplies dealers in your area In other countries or regions visit the Lexmark Web Site at www lexmark com or contact the place where you purchased the printer Note All life estimates for printer supplies assume printing on letter or A4 size plain paper Ordering print cartridges When Replace color Print Cartridge Soon appears order the specified new print cartridge The specified print cartridge will soon be exhausted The specified print cartridge can print approximately 100 125 pages depending on the coverage of the toner color after the message first appears When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner Maintaining the printer 161 3 Reinsert the print cartridge and continue printing Note Repeat this procedure multiple times until the print remains faded and then replace the cartridge s The recommended toner cartridges specifically designed for your printer are Part name Part number
78. ata stored in NVM After executing this Yes function and rebooting the printer all network settings are No reset to the factory default settings Adobe Protocol Specifies PostScript communication protocol for each Auto interface You can configure the Adobe Protocol settings for Standard the network The change becomes effective after the printer is BCP turned off and then on again TBCP Note Auto is the factory default setting Binary J Understanding printer menus 135 Parallel Settings menu Menu item Description ECP Disable Enable Adobe Protocol TBCP Binary XR Specifies if the ECP communication mode of the parallel interface is enabled or disabled Note Enable is the factory default setting Specifies PostScript communication protocol for the parallel interface Restart the printer after making changes in the menu Note TBCP is the factory default setting USB Settings menu Menu item Adobe Protocol TBCP Binary Fax Settings menu Description Specifies PostScript communication protocol for the USB interface Restart the printer after making changes in the menu Note TBCP is the factory default setting Menu item Description Interval Timer 3 255 seconds Specifies the interval of time between resend attempts Note 8 seconds is the factory default setting Number of Redial 0 9 times Specifies the number of redial attempts Note 3 is the factory default setting
79. atedly until Secure Print appears and then press OK Using the keypad enter the password and then press OK 2 3 4 5 Press A or W repeatedly to select your user name and then press OK 6 7 Select the name of the job that you want to print and then press OK 8 Press A or W repeatedly to select either Print and DeleteorPrint and Save and then press OK Notes e The displayed user ID up to 8 characters is the User ID specified in the Secure Print dialog box of the Paper Output tab of Print Properties For the password enter the Password set in the Secure Print dialog box of the Paper Output tab of Print Properties If Password is not configured there will be no setting on the printer control panel The document name displayed up to 12 characters is the Document Name specified in the Secure Print dialog of the Basic tab of Print Properties Printing 59 Using Proof printing Understanding Proof Print Proof Print is a feature that lets you store the print data of multiple copies in the memory print out only the first set to check the print result and if satisfactory print the remaining copies from the printer control panel Note You can select whether to delete proof print data after printing The proof print jobs stored in the printer memory are erased when the printer is turned off Printing Proof Print jobs from the printer control panel To print data stored in the printer by Proof Print 1 Make sure the p
80. atically determined by the size of the original The Reduce Enlarge setting is disabled when Repeat Image is enabled Offis the factory default setting Margin Specifies whether to use the copy margins off Notes On Themargin width is enabled only when copying from the scanner glass Offis the factory default setting Margin Width Sets the margin settings for copies Top Bottom Notes Left Right Middle The Middle setting is used to eliminate dark areas caused by copying a book and the resultant darkness from the fold area The middle margin can be adjusted to eliminate this dark area The Middle setting is not effective for N Up copy s Scan Defaults menu Menu item Description Scan to Network Specifies the scan destination Computer Network Note Server FTP is the factory default setting Server FTP File Format Specifies the file type of the scanned image PDF Note PDF is the factory default setting MultipageTIFF TIFF JPEG Color Specifies black and white or color copies Black amp White Note Color is the factory default setting Color Understanding printer menus 125 Menu item Description Resolution 150 x 150 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi Document Type Text Mixed Photo Sets the scanning resolution Note 150 x 150 dpi is the factory default setting Specifies the type of document being scanned Note Mixed is the fact
81. awer if installed Remove and store all print cartridges Warning Potential Damage Damage to the printer caused by improper moving is not covered by the printer warranty Locking the scanner 1 Open the scanner cover Maintaining the printer 163 2 Move the scanner lock switch to the locked position 3 Close the scanner cover Removing the printer from the 550 sheet drawer 1 Turn the printer off and then unplug the power cord from the wall outlet 2 Disconnect all cables from the back of the printer Maintaining the printer 164 3 Grasp the handle and pull the standard tray Tray 2 out Remove the tray completely Maintaining the printer 165 4 Usea coin or similar object to remove the two screws attaching the 550 sheet drawer and then store them for later use 5 Lift the printer off the drawer and set the printer aside CAUTION POTENTIAL INJURY The printer weighs 41 kg 97 Ib and requires at least three people to lift it safely Use the handholds on the sides ofthe printer to lift it and make sure your fingers are not under the printer when you set it down Maintaining the printer 166 Moving the printer to another location The printer and options can be safely moved to another location by following these precautions Anycart used to move the printer must have a surface able to support the full footp
82. ay make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service Notices 197 If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem I
83. b browser In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Address Book Under Fax Address Book click Group Directory In the Directory Listing click Add for any blank group Type a group name and then click Save Changes Click Return when you receive a Request Acknowledged message Click Edit for the group you just created Select the check box next to each name that you want to be in the group Click Save Changes The new group is saved to the printer address book Creating a fax group using the printer control panel on O Ui A W N _ om w N O O Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Address Book appears and then press OK Press A or W repeatedly until Group Dial appears and then press OK Press A or W repeatedly to select a Speed Dial entry that is not in use and then press OK Press A or W repeatedly until Name appears and then press OK Use the keypad to type the name and then press OK Press A or W repeatedly until Speed Dial No appears and then press OK Press A or W repeatedly to select the names you want to add to the group and then press to add each name Press OK when you are finished selecting Speed Dial numbers Press A or W repeatedly until A
84. bout the printer Select If you live in Finland France Greece France Guam United States Guatemala United States Honduras United States Hungary France Iceland France Israel France Jordan France Kuwait France Latvia France Lebanon France Liechtenstein France Lithuania France Malaysia Brazil Malta United States Morocco France Nicaragua United States Nigeria France Norway France Oman France Panama United States Paraguay United States Peru United States Portugal France Puerto Rico United States Qatar France Romania France Saudi Arabia France Serbia Montenegro France Senegal France Singapore United States Slovakia France Learning about the printer 29 Slovenia France Sri Lanka France Trinidad and Tobago United States Tunisia France United Arab Emirates France Uruguay United States Venezuela United States Vietnam France Virgin Islands United States J Setting the date You can set the date so that the correct date is printed on every fax you send If there is a power failure you may have to reset the date To set the date 1 N Oo UW A WN 8 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings app
85. contact your ISDN provider e Ifyou are using DSL connect to a DSL filter or router that will support analog use For more information contact your DSL provider f you are using a PBX telephone service make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine IS THERE A DIAL TONE e Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly e Ifthe telephone line is being used by another device wait until the other device is finished before sending a fax f you are using the On Hook Dial feature turn up the volume to verify a dial tone TEMPORARILY DISCONNECT OTHER EQUIPMENT To ensure the printer is working correctly connect it directly to the telephone line Disconnect any answering machines computers with modems or telephone line splitters CHECK FOR JAMS Clear any jams and then make sure that Select Function appears TEMPORARILY DISABLE CALL WAITING Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving afax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Do vou HAVE Voice Mai sERvICE Voice Mail offered through your local telephone company may disrupt fax transmissions To enable both Voice Mail and the printer to answer calls you may want to consider adding a second telephone l
86. copying Copying 67 Printing a poster The Poster option enables you to copy one original image onto several pages that can be assembled into a poster The current Reduce Enlarge setting is applied The following options are available Poster setting Description Off Turns off poster printing 2x2 Copies the image to 4 sheets of paper 3x3 Copies the image to 9 sheets of paper 4x4 Copies the image to 16 sheets of paper Note The ADF cannot be used with this feature 1 2 3 4 Uu Load an original document facedown on the scanner glass From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color Press A or W repeatedly until Poster appears and then press OK 6 Press A or W repeatedly until the poster setting you want appears and then press OK 7 Press Start P to begin copying Repeating images on a sheet You can have several copies of one original image copied onto one side of a sheet of paper This is useful when you want to make multiple copies of a small image Note The ADF cannot be used for this feature To have an image repeated on a sheet 1 2 3 4 u Load an original document facedown on the scanner glass From the printer control panel press Copy Use the keypad to enter the number of copies
87. d Press Start appears Place the original document in the ADF and then press Start lt gt to continue with the scan job Clearing jams 121 Understanding printer menus Menus list A number of menus are available to make it easy for you to change printer settings Default Settings Tray Settings Information Pages Billing Meters Copy Defaults Tray 1 MPT Menu Map Total Impression Scan Defaults Tray 2 Demo Page Color Impression Fax Defaults Tray 3 Configuration Black Impression PCL Fonts List PS Fonts List Job History Error History Protocol Monitor PCL Macro List Stored Documents Admin Menu Panel Language Address Book English Print Language Francais Network Settings Italiano Parallel Settings Deutsch USB Settings Espanol Fax Settings Dansk System Settings Nederlands Maintenance Portugu s Secure Settings Svenska Admin Reports Pycckun Scan to Email Polski T rk e Default Settings Menu Copy Defaults menu Menu item Description Color Specifies black and white or color copies Black amp White Note Color is the factory default setting Color Understanding printer menus 122 Menu item Description Paper Supply Sets the paper source for copies Tray 1 MPT Notes Tray 2 Tray 3 e Tray 2 is the factory default setting Tray 3 appears only if Tray 3 is installed Collated Stacks the pages of a print job in sequence when printing Off multiple copies On Notes e Offis the factory default setting
88. d report the message MCU NVRAM Error Error 041 340 Address lt xxxx gt Data xx Restart Printer An NVRAM error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Network Scan Error Connection Timeout Press OK Understanding printer messages 153 Unable to connect to the SMB FTP server Check that the printer is connected to the network and then press OK to continue Network Scan Error Directory Not Found Error 016 787 Press OK The directory specified in the address book entry was not found Correct the address book entry and then press OK to continue Network Scan Error Email Server Full Error 016 765 Press OK The disk on the SMTP server is full Make space available on the server disk and then press OK to continue Network Scan Error File Name Exists Error 016 788 Press OK The location you are scanning to has a file with the same name Specify a different name and then press OK to continue Network Scan Error Invalid SMB FTP Server Error 016 783 Press OK The printer is unable to get to the server path list SMB FTP Verify that the server path setting is correct and then press OK to continue Network Scan Error Invalid Write Permission Error 016 784 Press OK
89. ded facedown on the scanner glass in the upper left corner Partial document or photo copies These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the Paper Size setting matches the paper loaded in the tray Solving scan problems Scanner does not respond These are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON THE DISPLAY Clear any error messages CHECK THE POWER Make sure the printer is plugged in the power is on and Select Function appears CHECK THE CABLE CONNECTIONS Make sure the network parallel or USB cable is securely connected to the computer and the printer Scan was not successful These are possible solutions Try one or more of the following CHECK THE CABLE CONNECTIONS Make sure the network parallel or USB cable is securely connected to the computer and the printer Troubleshooting 177 AN ERROR MAY HAVE OCCURRED IN THE PROGRAM Turn off and then restart the computer Scanning takes too long or freezes the computer These are possible solutions Try one or more of the following Do YOU HAVE ANY OTHER SOFTWARE PROGRAMS RUNNING Close all programs not being used THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution Poor scanned image quality Thes
90. difications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device use a properly shielded and grounded cable such as Lexmark part number 1021231 for parallel attach or 1021294 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Any questions regarding this compliance information statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Notices 194 Avis de conformit aux normes de l industrie du Canada Cet appareil num rique de classe B est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interf rences NMB 003 European Community EC directives conformity This product is in conformity with the protection requirements of EC Council directives 2004 108 EC 2006 95 EC and 1999 5 EC on the approximation and harmonization of the laws ofthe Member States relating to electromagnetic compatibility safety of electrical equipment designed for use within certain voltage limits and on radio equi
91. dress book To turn on the junk fax filter 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repeatedly until Junk Fax Filter appears and then press OK a Uu AB WUN Press A or W repeatedly until On appears and then press OK The printer must be restarted before the settings take effect Press OK to continue 7 Press repeatedly until Select Function appears Notes When using the Junk Fax Filter option you must set the outgoing fax number on the printer Faxes are received only from phone numbers in the printer address book Make sure the sender of a fax registers their own phone number on their fax machine correctly Otherwise the printer may not recognize the sender s phone number even if it is in the address book of the printer Faxing 94 Customizing dial settings Setting the dialing mode Depending on the type of phone line being used the printer can be set to Touch Tone PB or Pulse DP dialing The factory default setting is Touch Tone 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repea
92. e and Color e Press A or W repeatedly until Output Quality appears and then press OK 7 Press A or W repeatedly until Standard or Enhanced appears and then press OK 8 Press Start lt gt to begin copying Making a copy lighter or darker To lighten or darken an image when it is copied 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies Uu A W N To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color fo Press A or W repeatedly until Lighten Darken appears and then press OK 7 Press or P repeatedly to lighten or darken the image and then press OK 8 Press Start P to begin copying Adjusting the sharpness of a copy To adjust the sharpness of the copied image 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 2 If you a
93. e are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON THE DISPLAY Clear any error messages S THE SCANNER GLASS DIRTY Clean the scanner glass with a clean lint free cloth dampened with water ADJUST THE SCAN RESOLUTION Increase the resolution of the scan for a higher quality output 1 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press OK Press A or W repeatedly until Resolution appears and then press OK Press A or W repeatedly to select a higher resolution and then press OK a Uu A W N Press 5 repeatedly until Select Function appears CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner Troubleshooting 178 Partial document or photo scans These are possible solutions Try one or more of the following CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedown on the scanner glass in the upper left corner CHECK THE PAPER SIZE SETTING Make sure the Paper Size setting matches the paper loaded in the tray Cannot scan from a computer These are possible solutions Try one or more of the following ARE THERE ANY ERROR MESSAGES ON
94. e factory default setting Understanding printer menus 142 Menu item Description Clock Settings Set Date lt input date gt Set Time lt input time gt Date Format Specifies the date and time Note Set the time zone based on Coordinated Universal Time UTC for your location Bottom Left Bottom Right yy mm dd mm dd yy dd mm yy Time Format 12H 24H Time Zone lt select time offset gt mm inch Setthe units for the custom paper size to millimeters or inches mm Note Inch is the factory default setting inch Auto Log Print Specifies whether to automatically printinformation about the Off printed data that has been processed in the printer Job History On Report Note Off is the factory default setting Print ID Specifies where to print the user ID Off Note Off is the factory default setting Top Left Top Right Print Text Specifies whether the printer outputs PDL data which is not Off supported by the printer as text when the printer receives it On Text data is printed on A4 or Letter size paper Note Off is the factory default setting Banner Sheet Specifies the settings for banner sheet printing Insert Position Note Tray 3 is displayed only when the optional 550 sheet Off drawer is installed Front Back Front amp Back Specify Tray Tray 1 MPT Tray 2 Tray 3 Understanding printer menus 143 Menu item Description Maintenance menu Menu item
95. e ring pattern configure the fax setup to monitor for that specific ring pattern e FAX Mode is the factory default setting Auto Answer Fax When FAX Mode is enabled this menu item specifies how long 0 255 seconds the printer waits before answering an incoming call Note 0 seconds is the factory default setting Auto Ans TEL FAX When TEL FAX Mode is enabled this menu item specifies how 0 255 seconds long the printer waits before answering an incoming call Note 6 seconds is the factory default setting Auto Ans Ans FAX When ANS FAX Mode is enabled this menu item specifies how 0 255 seconds long the printer waits before answering an incoming call Note 21 seconds is the factory default setting Line Monitor Specifies the volume of the external phone line monitor Off Note Middle is the factory default setting Min Middle Max Understanding printer menus 137 Menu item Ring Tone Volume None Description Specifies the volume for the incoming faxes Note Max is the factory default setting Min Middle Max Line Type Specifies the line type PSTN Note PSTN is the factory default setting PBX Dialing Type Specifies the dialing type PB Note PB is the factory default setting DP 10PPS DP 20PPS Junk Fax Filter When Junk Fax Filter is set to On incoming faxes are accepted Off only from numbers registered in the Address Book On Note Off is the factory default setting Remote Receive Specifies whether to r
96. e the printer is connected to the network through a print server and the printer the print server and the computer receiving the scan are all turned on Load an original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press E mail Press A or W repeatedly until Email to appears and then press OK Press A or W repeatedly to choose the method for selecting a recipient and then press OK If you are using the Address Book or Email Group press A or W repeatedly to select the address that points to the recipient you want and then press P to select the address Repeat this to add additional addresses or groups and then press OK Notes To change the recipient from To to BCC or to remove the recipient from the send list press P repeatedly To edit the recipient list follow the instructions at the top of the display If you want to adjust any scan settings press A or W repeatedly to select the scan setting to modify and then press OK Note The scan settings are only changed temporarily After returning to Select Function the current default settings are restored Press Start lt gt to begin scanning to e mail When the scan is finished
97. earing Tray T MPT ANS oases elt devoto re pr be ti M e EROR i eti Wires then 100 Clearing Tray 2 Tarfis aeos repe Pad Iit Ra edt nn AIMO RM Reden n dei iden dedu 104 Clearing Tray 9 JSlflSoon essent tmu est ned nente tu asd arena nn e ee 109 Clearing jars te TUS Ehini die a e bp eia tes ah napa abe aa ax autera 113 Clearing jams in LSU PIER uita cie ai n ARES E e t reU iMt eder M Re ERE RE RUN 116 Clearing jams inthie ADE Sosa d app ON OIED eU DIE M nenne MEN E E 119 Understanding printer menwus ec eene 122 VISUM ame eee N MS MC M IM 122 Defa lt Settings MPO o scsoen a HA MET PD dedu aida M RR s ao e a v etn 122 Copy Defaultsierscss oneri E E nd DR E tms 122 ScaniDefaults menhUu to tee ee a e ER UR rdiet ire e e eeu idest tees e etes deed 125 Fax Defaults mien zs ERR ERR ER RR der be e doen ste te tee ve tee pe Ee secede e 127 Tray Settings Therese god ett dei att ep de te pinu dee tob teu eR RGN 128 Tray T MPT fien i eet eee ar ete epa eR ete aee e ende S ide oto oues e ts 128 Tray 2 MeNi nasara 129 Tray 3 MENU pP E 129 Information Pages TiglfUbo osos ee oU OD a NT AD RR VOD E RUNI DR ORE 130 billitig Meters TROIS teorie Non nce reer Men nner Bec oed il e bei e Ho oie eii 131 JACET S EEUL acento erat teretes edu o tease n tabs P ad ae veni e feriae diet iue 131 Address Book menu e tcs etos etre Coen Del eek eee etcetera eee beet eee Ne Gee Gee eive 131 PrintLa
98. ears and then press OK Press A or W repeatedly until Clock Settings appears and then press OK Press A or W repeatedly until Set Date appears and then press OK Use the keypad to enter the date and then press or P to move to the next digit After the date is entered press OK Press repeatedly until Select Function appears Setting the time You can set the time so that the correct time is printed on every fax you send If there is a power failure you may have to reset the time To set the time 1 a Uu AB WUN Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings appears and then press OK Press A or W repeatedly until Clock Settings appears and then press OK Press A or W repeatedly until Set Time appears and then press OK Learning about the printer 30 7 Use the keypad to enter the time and then press or P gt to move to the next digit After the time is entered press OK 8 Press repeatedly until Select Function appears Understanding the fax and scan software Understanding Address Book Editor Address Book Editor provides a convenient interface for modifying the address book entries stored in the printer With it you can create Faxentries E mail entries Server entries When you start the program if the printer is conn
99. eceive a fax by pressing the remote Off receive code on the external telephone after picking up the On handset of the telephone When Remote Receive is set to On a fax can be received by pressing the remote receive code on the external telephone Note Off is the factory default setting Remote Rcv Tone 00 99 Duplex Print Off On Specifies the tone in two digits when Remote Receive is set to On Note 00 is the factory default setting Specifies whether to use duplex printing when receiving a fax Notes Offis the factory default setting This option is available only when the printer has a duplex unit installed Send Header Off On When Send Header is setto On the sender record is printed at the head of the fax Note On is the factory default setting Company Name input company name Specifies the sender name to be recorded in the sender report Your Fax Number input fax number Specifies your telephone number which is printed at the top of each page sent from your printer Device Name input device name Specifies your name or your company name which is printed on the report sheet Understanding printer menus 138 Description DRPD Pattern Pattern Pattern2 Pattern3 Pattern4 Pattern5 Specifies a distinctive ring pattern for use with DRPD service DRPD Patterns are specified by your telephone company Note Pattern4 is the factory default settin
100. econds and then turn the printer on CHECK TO SEE IF THE OPTION IS CONNECTED TO THE PRINTER 1 Turn the printer off 2 Unplug the printer 3 Checkthe connection between the option and the printer MAKE SURE THE OPTION IS INSTALLED In Print Properties verify that all the printer configuration settings are correct If an option does not appear in Print Properties it is not installed correctly Troubleshooting 182 MAKE SURE THE OPTION IS SELECTED From the program you are using select the option Drawers MAKE SURE THE PAPER IS LOADED CORRECTLY 1 Open the paper tray 2 Checkfor paper jams or misfeeds 3 Make sure paper guides are aligned against the edges of the paper 4 Make sure the paper tray closes properly 5 Close the door RESET THE PRINTER Turn the printer off Wait 10 seconds Turn the printer back on Solving paper feed problems Paper frequently jams These are possible solutions Try one or more of the following CHECK THE PAPER Use recommended paper and other specialty media For more information see the chapter about paper and specialty media guidelines MAKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of paper you load does not exceed the maximum stack height indicated in the tray or on the multipurpose feeder CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY
101. ected by way of a USB cable the Address Book Editor reads the printer address book You can create edit and delete entries After making changes you can then save the updated address book to the printer or to your computer Address Book Editor can be installed from the Software and Documentation CD It is available for Windows and Macintosh Understanding Express Scan Manager Express Scan Manager handles scan jobs sent from the printer to your computer by way of a USB cable When the scan is sent from the printer to the computer Express Scan Manager automatically manages the scan job Before scanning to your computer you should start Express Scan Manager and configure the scan settings You can specify settings for image type resolution paper size and output destination Express Scan Manager can be installed from the Software and Documentation CD Learning about the printer 31 Installing options Installing a 550 sheet drawer The printer supports one optional drawer which allows an additional 550 sheets of paper to be loaded A CAUTION SHOCK HAZARD If you are installing a 550 sheet drawer after setting up the printer turn the printer off and unplug the power cord before continuing 1 Unpack the 550 sheet drawer and remove any packing material 2 Install the stabilizer feet to the bottom corners of the drawer housing Each foot is keyed to fit a specific corner 3 Place the drawer in the location chosen for the pri
102. eeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances Notices 199 South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 or 80D1877 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Utilisation de ce produit en Suisse Cet appareil n cessite l utilisation d un filtre de tonalit de facturation suisse n9 de r f rence Lexmark 14B5109 ou 80D1877 devant tre install sur toute ligne recevant des impulsions de comptage en Suisse Ce filtre doit tre utilis pour toute installation car ces impulsions existent sur toutes les lignes t l phoniques suisses Verwendung dieses Produkts in der Schweiz F r dieses Produkt muss ein schweizerischer Billing Tone Filter zur Z hlzeichen bertragung Lexmark Teilenummer 14B5109 oder 80D1877 f r jede Leitung installiert werden ber die in der Schweiz Zeitsteuertakte bertragen werden Die Verwendung des Lexmark Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni B
103. el The following illustrations show the basic printer model 1 Automatic Document Feeder ADF Paper guides Scanner cover Printer control panel Standard 250 sheet tray Tray 2 Standard exit bin Scanner glass 2 3 4 5 6 7 8 Scanner lock Learning about the printer 15 JUS ce m f 1 LINE port Ethernet port EXT port Parallel port 2 3 4 5 USB port 6 7 Power supply port Power switch Learning about the printer 14 Fully configured model The following illustration shows the fully configured printer model The basic model can be fully configured by adding a 550 sheet drawer Optional 550 sheet drawer Tray 3 Learning about the printer 15 Understanding the printer control panel 1 28384 5 6 Color Mode Bal Color Printer control panel item Description 1 Quick access panel The buttons on the quick access panel provide direct access to pre programmed fax numbers Up to 10 entries can be stored in the Quick Dial directory for one touch access to fax numbers Note You can set up Quick Dial entries using the printer control panel the Embedded Web Server or Address Book Editor 2 Copy Activate Copy mode 3 Fax Activate Fax mode 4 EMail Activate Email mode 5 Scan Activate Scan mode 6 Disp
104. ents misuse abuse or use inconsistent with Lexmark user s guides manuals instructions or guidance Unsuitable physical or operating environment Maintenance by anyone other than Lexmark or a Lexmark authorized servicer Operation of a product beyond the limit of its duty cycle Use of printing media outside of Lexmark specifications Refurbishment repair refilling or remanufacture by a third party of products supplies or parts Products supplies parts materials such as toners and inks software or interfaces not furnished by Lexmark TO THE EXTENT PERMITTED BY APPLICABLE LAW NEITHER LEXMARK NOR ITS THIRD PARTY SUPPLIERS OR REMARKETERS MAKE ANY OTHER WARRANTY OR CONDITION OF ANY KIND WHETHER EXPRESS OR IMPLIED WITH RESPECT TO THIS PRODUCT AND SPECIFICALLY DISCLAIM THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE AND SATISFACTORY QUALITY ANY WARRANTIES THAT MAY NOT BE DISCLAIMED UNDER APPLICABLE LAW ARE LIMITED IN DURATION TO THE WARRANTY PERIOD NO WARRANTIES EXPRESS OR IMPLIED WILL APPLY AFTER THIS PERIOD ALL INFORMATION SPECIFICATIONS PRICES AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE Notices 203 Limitation of liability Your sole remedy under this limited warranty is set forth in this document For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this limited warranty you may recover actual dam
105. erver 79 editing document text OCR 71 Email Error Invalid POP3 Server 149 Email Error Invalid SMTP Server 149 Email Login Error 149 Email Login Error POP3 Login Failed 150 Email Login Error SMTP Login Failed 150 Email Server setting up 79 Email Size Limit 150 Embedded Web Server 171 creating a computer address using 75 creating a fax group 90 creating a fax number entry 88 creating an administrator password for 172 creating an e mail address 80 creating an FTP address 78 emission notices 194 195 196 197 enabling Color Fax 93 enlarging a copy 64 envelopes guidelines 51 Ethernet port 40 Express Scan Manager 31 exterior of the printer cleaning 160 e mail address scanning to 81 e mail alerts creating 172 e mail group creating using the Embedded Web Server 80 F Fan Motor Error 150 FAQ about color printing 191 fax receive modes 91 Fax Defaults menu 127 fax resolution adjusting 96 fax settings customizing for an individual fax job 97 Fax Settings menu 136 fax troubleshooting can receive but not send faxes 181 can send but not receive faxes 181 cannot send or receive a fax 179 received fax has poor print quality 182 faxing adjusting fax activity report settings 92 adjusting resolution 96 canceling a fax job 91 choosing a fax connection 18 creating a fax group using Address Book Editor 89 creating a fax group using the Embedded Web Server 90 creating a fax group using the printer control panel 90 c
106. esesnesensensnesses Adjustingthe sharpness ofa COPY seus mto terere serre eerie eere SAE ipe ceu IR eR E EE ER Eee eR eet Adjusting the color saturation of a copy Adjusting the auto exposure of COPIES ssessssescsssecessesccsecccssecsssecsssccssuscssusscsuscesuecessscesssecssscessesessnscesuecsueeesseeeenseesnseesneeees GST sri Caro AN IMAGES onma Bore c c Copying multiple pages onto a single SHEET essescssecsseccnsesseceseccssecsscccsecssscesucsuecesscsusecnscesueesueccssecssecssseeseecsnecsseesseesees 67 Prinanga Pasahero a H 68 REPEALING IMAGES on a sheet ede ier inpet ste Le OR NE I HERE Re EE NEAS ESA iS ASEA TEESE ESEESE Rasis 68 Setting the COPY MAN IIS oc este mense itn ete dne ete desee esee teretes tees tse bete 69 Canceling a copy JOD eau ao tei ds uo ead ap ette n ntt aita nERetute fonde 69 ler a a ajo Rewer Renee ne ces Renee pea E RT enon rere 70 Scanning a document using the computer usce opidi cette eere ee ete Eve o ERI Ge Eee Ed 70 Scanning documents directly to other applications ceecseccsseseccseesseecneesseecseesseecseesseceneesseeenecsseeeneeeseenseessees 71 Scanning text TOFGGIIUIO oae ean n rio ue ap EERON tok p i ca RR REPREHENE 71 Customizing scan settings using the comiputet usano eitis totiens pe ret eee ede PEE OUR 71 Scanning clear images from magazines or NEWSPAPELS ssssscseessecscsssessessessscssccssscssssessscessssscsscesscescsueesseeseessees 73 Cancelinga scan JO
107. ess A or W repeatedly until Fax Number appears and then press OK Use the keypad to type the fax number and then press OK Press A or W repeatedly until Apply Settings appears and then press OK Press repeatedly until Select Function appears Creating a fax group using Address Book Editor 1 Make sure the printer is connected to a computer with a USB cable and both the printer and the computer are turned on Do one of the following n Windows Vista click 9 n Windows XP and earlier click Start 3 Click Programs or All Programs gt Lexmark Applications gt Address Book Editor 4 Inthe left pane of the Address Book Editor right click Fax and then select New New Group The Group Dial dialog appears The Address Book Editor automatically assigns the Group ID to the first empty entry To manually specify the Group ID click Specify an Address Number and then enter a value from 1 to 6 6 Type a group name 7 Click Group Membership 8 Select group members from the list on the left side of the screen click Add to add them to the group and then click OK Faxing 89 9 10 11 Click OK to create the group Confirm the group members and then click OK From the File menu select Save All The Address Book is saved with the new fax group Creating a fax group using the Embedded Web Server 1 2 O O N A Ui A om Make sure the printer is on and Select Function appears Open a We
108. ess OK Press repeatedly until Select Function appears Loading paper and specialty media 47 Paper and specialty media guide Paper guidelines When printing on specialty media use the printer control panel to set the correct Paper Type Paper characteristics Thefollowing paper characteristics affect print quality and reliability Consider these characteristics when evaluating new paper stock Weight The printer can automatically feed paper weights from 60 to 176 g m 16 to 47 Ib bond grain long Paper lighter than 60 g m 16 Ib might not be stiff enough to feed properly causing jams For best performance use 90 g m 241b bond grain long paper For paper smaller than 182 x 257 mm 7 2 x 10 1 in we recommend 90 g m or heavier paper Curl Curl is the tendency for paper to curl at its edges Excessive curl can cause paper feeding problems Curl can occur after the paper passes through the printer where it is exposed to high temperatures Storing paper unwrapped in hot humid cold or dry conditions even in the trays can contribute to paper curling prior to printing and can cause feeding problems Smoothness Paper smoothness directly affects print quality If paper is too rough toner cannot fuse to it properly If paper is too smooth it can cause paper feeding or print quality issues Always use paper between 100 and 300 Sheffield points however smoothness between 150 and 200 Sheffield points produces the best
109. eut PP REPRINT ee e RN a A a a AA ET DN gives eUY 170 Adjusting POWer SdVel messis a nen Ud ted a o aaron pd ron uus E qd 170 Setung the AUte RESO eee valde SENE URB EAR ERR RARI P cA e i dla 171 Using the Embedded Web Sen Vek onanditustepip e en A A dient Or db eas fpes esq 171 Creating an administrator password for the Embedded Web Server eee 172 Creating e miallalerts casopduntveioapadau ten padded eR do deinen Afia et 172 Troubleshooting e eo uus use ae cen o ved ume ci enia ode 173 Online customer subppOTFt ic ieosaueetdoas didt On Ho aed A A EN A d 173 Checking an unresponsive Drihiter e sene ient tonta nena tete enne either redi 173 Solving Printing DrODIGITIS avi exon monas Pub aiagena iiie Baal rp andate anda pa pee dao 173 Multiple language PDFs do not print sessssscssecsesccsecssescssecssecssccssscssecssecesecesscsuscenscesscesseesscsuecsnsessneesueesscesseeesseesneessees 173 Printer control panel display is blank sesssescsscsseccecesseecseccssecssecssecssscessecssecssecsssesuecessecssecesscsusceasecsneessecessesnecesseesneessees 173 Jobs danat PU MU n 174 Job takes longer than expected to print scsssssssssscsssssssssessssssessssssssssssucssscsucssscsucssscsscssscsucesscsnsesuceasesuceasessceacesseesseses 174 Tray linking GOES not WOEK ettet teret tte tope epe ttes tuens eere roe depen cete ente E 174 Unexpected page breaks OCUN miana iai AR ERTE ER EN AR RET E 175 Contents 8 Solvin
110. figuration appears and then press OK After the configuration page prints Select Function appears Printing 58 Printing the demo page Print the demo page to isolate print quality problems 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Press A or W repeatedly until Information Pages appears and then press OK 4 Press A or W repeatedly until Demo Page appears and then press OK After the demo page prints Select Function appears Using Secure printing Understanding Secure Print Secure Print is a feature that lets you assign a password to a print job from the computer send it to the printer for temporary storage and start printing the data from the printer control panel You can also store the print data in the printer without attaching a password By storing frequently used data in the printer you can print the data from the printer without sending the data from the computer repeatedly Note You can select whether to delete secure print data after printing The secure print jobs stored in the printer memory are erased when the printer is turned off Printing Secure Print jobs from the printer control panel To print data stored in the printer by Secure Print 1 Make sure the printer is on and Select Function appears From the printer control panel press Job Status Press A or W repeatedly until Walk Up Features appears and then press OK Press A or W repe
111. g Forward Settings Trans at Error Trans Always Not Trans Specifies when you want the printer to forward all of the outgoing faxes to a specified destination Notes Trans at Error Outgoing faxes are forwarded only when an error occurs Trans Always Outgoing faxes are always forwarded Not Trans Outgoing faxes are not forwarded Not Trans is the factory default setting Fwd Settings Num input forward settings number Specifies the number that outgoing faxes are forwarded to Fwd Set Print Specifies whether the outgoing faxes are printed when they Off are forwarded When Fwd Set Print is set to On all of the On forwarded faxes are printed Note Off is the factory default setting Prefix Dial Specifies whether to add the prefix number when you send a Off fax On Note Off is the factory default setting Prefix Dial Num input prefix dial number Specifies the prefix dial number up to five digits This number dials before any auto dial number is started It is useful for accessing the PBX exchange Discard Size Off On Auto Reduction Specifies if the printer should discard any excess data at the bottom of the page Notes On Discards any excess data at the bottom of the page Off Prints any excess data at the bottom of the page without discarding it Auto Reduction Reduces the document to fit onto the paper Offis the factory default setting
112. g COPY problelmis sescenti ovato eite e vam ER dr Riana e i Copier does not respond 4 ee e nne ni a a ree E E te E Ae SOES SiS esee isa Scanner unit GOES NOt cl086 eor ce e trees eri A R A N ebbe eset ehe POOF Copy quality ead nete i tle d I a rn EE ees CERE e ede eH rd Reb Partial document or photo copies Solving KT 1o Colo Te RR Scanner does MOLES POM de e Scan was not successful Scanning takes too long or freezes the COMPUTEL ssecsssecsssccsssecssseceseeccsnscessscesusccessscesuseesuccssusccssnecssuecerseeessneessseceesess 178 Poorscanned image quality tetro aaa aE T RE RESTE ELE unt cte eva d e asavisseastaascuate 178 Partial document or photo scans sansara a RE E tttsn tte A EARR 179 Cannot scan froma computer iere tree ee e Ree Eiei E S ee E HR ecauestavavesvouatalesens 179 Solvingrtas problem ss os oscar od ta nha e tat deca en usate aetate d tae id 179 Canriot send OF receive a faxis EPOR REESE E ERE EHE tie HERE ER De EHE 179 Can send but not receive FAXES ccseccescsessssssessssssessnsssessssesesesecseseseeseseneessseseeseseneceusesecensesesensenecesscaecenscaesescenecensenesensesecencenees 181 Can receive b t not send faxes e itti ctta te cta te cta te cea ER aea A es iet ges irte Deep eene 181 Received fax has poor print Quality sssssssescssscccssscssseesssecessccesssccssescssesessnccsssecsssecessscesnsecessccesssecsuseesseecssnceesneessseessseees 182 Solving Option pEFObleNs ua nose rias
113. g m weight paper Useonly forms and letterhead printed using an offset lithographic or engraved printing process Avoid papers with rough or heavily textured surfaces Use papers printed with heat resistant inks designed for usein xerographic copiers The ink must be able to withstand temperatures up to 230 C 446 F without melting or releasing hazardous emissions Use inks that are not affected bythe resin in toner Inks that are oxidation set or oil based generally meet these requirements latex inks might not When in doubt contact the paper supplier Preprinted papers such as letterhead must be able to withstand temperatures up to 180 C 381 6 F without melting or releasing hazardous emissions Paper and specialty media guide 49 Using recycled paper Asan environmentally conscious company Lexmark supports the use of recycled office paper produced specifically for use in laser electrophotographic printers In 1998 Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non recycled paper However no blanket statement can be made that all recycled paper will feed well Lexmark consistently tests its printers with recycled paper 20 10096 post consumer waste anda variety of test paper from around the world using chamber tests for different temperature and humidity conditions Lexmark has found no reason to discourage the use of today s recycled office p
114. guides From the printer control panel press Copy Use the keypad to enter the number of copies Uu SF W N To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color fo Adjust the copy options 7 Press Start P to begin copying Notes To cancel the copy function press Stop Mat any time Print jobs are interrupted when users make copies Printing continues while the printer scans the originals When the copies are ready to print the print job pauses the copies print and then the print job resumes Copies cannot be made while printing a received fax Copying 62 Customizing copy settings Press A or W to access copy options while in copy mode Selecting a paper tray for copies To select a paper tray other than the currently selected tray 1 Uu 5 W N e Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and w
115. he default size ratio for copies 1 Uu BF W N e Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color Press A or W repeatedly until Reduce Enlarge appears and then press OK 7 Press A or W repeatedly until the size ratio you want appears or press or P repeatedly to manually select 8 the size you want You can reduce the image to 25 of its original size or enlarge it to 400 of its original size Press Start lt gt to begin copying Selecting the type of document being copied The scanner optimizes the appearance of the printed output based on the contents of the original document The following document types are available Uu BF W N oO Text Used for black and white or colored text Mixed Used when the original documents are a mixture of text and graphics or photos such as magazines or newspapers Photo Used for photo prints Load an original document faceup short edge first
116. hine or a computer modem Note The printer is an analog device that works best when directly connected to the wall jack Other devices such as a telephone or answering machine can be successfully attached to pass through the printer as described in the setup steps If you want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required You do not need to attach the printer to a computer but you do need to connect it to a telephone line to send and receive faxes Learning about the printer 18 You can connect the printer to other equipment See the following table to determine the best way to set up the printer Equipment Benefits The printer A telephone cord Send and receive faxes without using a computer The printer A telephone Two telephone cords Use the fax line as a normal telephone line Send and receive faxes without using a computer The printer A telephone An answering machine Three telephone cords Receive both incoming voice messages and faxes The printer A telephone A computer modem Three telephone cords Using an RJ11 adapter Country region United Kingdom Ireland Finland Norway Denmark Send faxes using the computer or the printer taly Sweden Netherlands France Portugal To connect your printer to an answering machine telephone or other telecommunications equipment use the telephone line ad
117. hite and Color Press A or W repeatedly until Paper Supply appears and then press OK 7 Press A or W repeatedly to select Tray 1 MPT Tray 2 orTray 3 andthen press OK 8 Note Tray 3 is optional and may not be available Press Start lt gt to begin copying Collating copies If you print multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Collated Not collated Uu F amp F WU N fo 1lLP 11 345 224 23 33 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color Press A or W repeatedly until Collated appears and then press OK 7 Press A or W repeatedly until On appears and then press OK Press Start lt gt to begin copying Copying 63 Reducing or enlarging copies To change t
118. hter or darker essssssssscsssesseessescssecsscesseesseecssecssecsssesucessecsseessscsssesseecsuecsseesseesueeesseesneeseeesies 84 Setting the scan color mode Setting the scanned image file type Customizing the scan settings for an individual scan job Customizing the scan settings when scanning to e mail eee eeenn tent teen teen nnttnnntnnnttetonnne Customizing the scan settings when scanning to a COMPUTE eesesccsecsseecseccssecsseecseessecsusecssccsseesseessecsseersecessecsseesses 85 s Ero f afe eh AK ETT E He 86 Sending a fax using the ADF eee RR RD RE bee eU e RENE ERU eee ette ecelesie vere 86 Sending a fax using the scanner glass sescsssescssesccsesecsseesssecesnsccsssecsssccessecessscesuscceseccesusccesuscesuecessuseesueceeaseessuecesseesnseeeseeesese 86 Sending a broadcast fax Inserting a pause in a fax number Setting up the Address Book for faxing sss Creating a fax number entry using Address Book Editor Creating a fax number entry using the Embedded Web Server secssscsssscsssesssescensccesseessseeessecessscesnsecensecesnseesneeesese 88 Creating a fax number entry using the printer control panel etienne ttennntnnttttntttonnne 89 Creating a fax group using Address Book Editor ssessssssssssccsssecsseecensccessecesseccsseccssuccsssccessceesnscessscesuscessnscesneccsnecesseeesee
119. ialog appears Note If the Presto Scan Buttons dialog does not appear press F9 5 From the Presto Scan Buttons toolbar click the application to scan to 6 When the scan settings dialog appears click Preview Note If you are using the ADF the Preview function is not supported If you are using the scanner glass you can preview one page at a time 7 Adjust the scan settings and then click Scan Scanning 70 Scanning documents directly to other applications You can scan documents directly to applications that are TWAIN and WIA compliant For more information see the application help Scanning text for editing Use the Optical Character Recognition OCR software feature to turn scanned images into text you can edit with a word processing application 1 Make sure The printer is connected to a computer and both the printer and the computer are on ABBYY Fine Reader is installed 2 Loadan original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides Click Start gt Programs or All Programs gt ABBYY FineReader 6 0 Sprint ABBYY FineReader 6 0 Sprint From the toolbar click Scan amp Read a uu A Uu When the scan settings dialog appears click Preview N
120. iginal document faceup short edge first into the ADF or facedown on the scanner glass in the upper left corner Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Troubleshooting 181 Make sure SPEED DIAL IS SET UP PROPERLY Check to make sure Speed Dial has been programmed for the number that you want to dial e Asan alternative dial the telephone number manually Received fax has poor print quality These are possible solutions Try one or more of the following CAN THE DOCUMENT BE RE SENT Askthe person who sent you the fax to Checkthat the quality of the original document is satisfactory Resend the fax There may have been a problem with the quality of the telephone line connection ncrease the fax scan resolution if possible Is THE TONER Low When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions Try one or more of the following RESET THE PRINTER Turn the printer off wait for about 10 s
121. ilable during the transmission or reception of other data When the scanner glass is used for Color Fax only one page can be scanned for one job Color Fax may not work properly if the receiving or sending end is not a color fax machine Color Faxis not available for group faxing Faxing 93 Limiting access to fax and scan operations Enabling the Scan Fax Lock option limits access to fax and scan operations by requiring a password to be entered before faxing or scanning 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Secure Settings appears and then press OK Press A or W repeatedly until Panel Lock appears and then press OK Press A or W repeatedly until Enable appears and then press OK Press 7 once Press A or W repeatedly until Scan Fax Lock appears and then press OK Press OK Press A or W repeatedly until Enable appears and then press OK O O ON QAU AB W NM om Press A or W repeatedly until Change Password appears and then press OK Enter a four digit password and then press OK Note The factory default password is 0000 12 Press repeatedly until Select Function appears Limiting who can send faxes to the printer When the Junk Fax Filter setting is enabled the printer prints only those faxes that are received from phone numbers in the ad
122. illing svizzero codice Lexmark 14B5109 o 80D1877 da installare su tutte le linee che ricevono impulsi remoti in Svizzera E necessario utilizzare il filtro Lexmark poich gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera Mercury statement This product contains mercury in the lamp 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org ENERGY STAR ENERGY STAR Notices 200 Laser notice The printer is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The printer contains internally a Class IIIb 3b laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength of 770 795 nanometers The laser system and printer are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condition Laser advisory label A laser notice label may be affixed to this printer as shown Power consumption Product power consumption The following table documents the power consumption characteristics of the product Note Some
123. ine for the printer Troubleshooting 180 CHECK THE COUNTRY CODE From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repeatedly until Country appears and then press OK Press A or W repeatedly until the desired country or region appears and then press OK a u B WUN Press A or W repeatedly until Yes appears and then press OK The printer performs its power on sequence and then Select Function appears IS THE PRINTER MEMORY FULL 1 Dial the fax number 2 Scan the original document one page at a time Can send but not receive faxes These are possible solutions Try one or more of the following IS THERE PAPER IN THE PAPER TRAY S Make sure paper is loaded in the tray s IS THE TONER Low When Replace color Print Cartridge Soon appears or when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing Can receive but not send faxes These are possible solutions Try one or more of the following IS THE PRINTER IN FAX MODE From the printer control panel press Fax to put the printer in Fax mode IS THE DOCUMENT LOADED PROPERLY Load the or
124. ing Proof Print jobs from the printer control panel oun sesssssscsssescesececssccssscsessccessseesssccessceesueccsuecesseceesnecenseesseessee 60 amp aricelintaprititJObsecsamd d me dd SEDI ERO NM OUI and d dad 60 Canceling a print job from the printer control panel etes tee tttennttennttonttenatttntittnocttosttttnns 60 Canceling a print job from the Windows taskbar ssescssssscssescssssccssecssseserscccesscesnsccsnsecessccesnscesnseesuecessecessnecesseesnseceseeesese 61 Canceling a print job from the Windows CeSktOp sssecsussccssecsssecsseecenscessneecsuecessececsueeesscceesseessscesnseeeseecensecesneecsuecesseeesees 61 Canceling a print job from Mac OS Xassos anori ii iiaiai ii iNi iE 61 Making a COD ses vog pe epa AIDE rne at RO am pae Hd a este es es Ew earn e t iE 62 CUSTOMIZING copy SeLUngs oon idee d dn pe D RON ee pto pibe HAE RI eei otl pr A a 63 Selecting a paper tray for Copies ee ete dei e eter etta etsi eeetur bietet ties teens 63 Collating copies w63 Reducing or enlarging copies 64 Selecting the type of document being copied sescssescssssessseecssesesssccssseesssecessccesnsccsnsecsseccssnscesusecsuecssseceessceenscesnseeeseesene 64 Contents 4 Adj sting copy quality sitet ttem e rne nie ete eet eee oni ae Making a copy lighter or darker sssessssesssscssesssnsccseecsscssscenesencescscessscssscenesensessneessscenecenecensessscenessenecenscessessesen
125. inkle or seal envelopes Using labels Print samples on the labels being considered for use before buying large quantities For detailed information on label printing characteristics and design see the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications When printing on labels From Print Properties or the printer control panel set the Paper type to Labels Do notload labels together with paper or transparencies in the same source mixing media can cause feeding problems Useonly letter A4 and legal size label sheets Uselabels designed specifically for laser printers except vinyl labels Check with the manufacturer or vendor to verify that label adhesives face sheet printable stock and topcoats can withstand temperatures up to 180 C 356 F and pressure up to 30 psi without delaminating oozing around the edges or releasing hazardous fumes Do not use vinyl labels Do notuse labels with slick backing material Paper and specialty media guide 52 e Use full label sheets Partial sheets may cause labels to peel off during printing resulting in a jam Partial sheets also contaminate the printer and the cartridge with adhesive and could void the printer and cartridge warranties Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label Besure adhesive backing does not reach to the sheet edge Zone coati
126. ion table to text while applying a different color conversion table to photographic images Troubleshooting 191 The printed page appears tinted Can I slightly adjust the color Sometimes a user may consider printed pages to appear tinted for example everything printed seems to be too red This can be caused by environmental conditions paper type lighting conditions or user preference In these instances changing the Color Balance from Print Properties may be used to create more preferable color Color Balance provides the user with the ability to make subtle adjustments to the amount of toner being used in each color plane Selecting positive or negative values for cyan magenta yellow and black from the Color Balance section in Print Properties will slightly increase or decrease the amount of toner used for the chosen color For example if a user believes the overall printed page to be too red then decreasing both magenta and yellow could potentially improve color preferences My color transparencies seem dark when being projected Is there anything I can do to improve the color This problem most commonly occurs when projecting transparencies with reflective overhead projectors To obtain the highest projected color quality transmissive overhead projectors are recommended Make sure to print on the recommended type of color transparencies Contacting Customer Support When you call Customer Support describe the problem you are
127. k device Once you have checked each ofthese possibilities turn the printer off and then back on This often fixes the problem Solving printing problems Multiple language PDFs do not print The documents contain unavailable fonts 1 Open the document you want to print in Adobe Acrobat 2 Click the printer icon The Print dialog appears 3 Select Print as image 4 Click OK Printer control panel display is blank The printer self test failed Turn the printer off wait about 10 seconds and then turn the printer back on If Select Function does not appear turn the printer off and contact Customer Support Troubleshooting 173 Jobs do not print These are possible solutions Try one or more of the following MAKE SURE THE PRINTER IS READY TO PRINT Make sure Select Function appears on the display or the Wake Up light is on before sending a job to print Press Wake Up to return the printer to Select Function CHECK TO SEE IF THE PAPER TRAY IS EMPTY Load paper in the tray MAKE SURE THE CORRECT PRINTER SOFTWARE IS INSTALLED Verify that you are using the correct printer software f you are using a USB port make sure you are running Windows 98 ME Windows 2000 Windows XP or Windows Server 2003 and using Windows 98 ME Windows 2000 Windows XP or Windows Server 2003 compatible printer software MAKE SURE YOU ARE USING A RECOMMENDED USB PARALLEL OR ETHERNET CABLE For more information see the supplies section
128. k Editor 4 Inthe left pane of the Address Book Editor right click Server and then select New O O WON O uU 11 12 The Server Address dialog appears Click Computer SMB Click Computer Settings Wizard Click Browse and then select a shared folder on the computer Click OK and then click Next Enter the name and password that you log in with and then click Next Confirm the settings and then click Finish The Computer Settings Wizard closes In the Name field of the Server Address dialog enter the name that you want this address to appear under in the Address Book and then click OK From the File menu select Save All The Address Book is saved with the new entry Scanning 74 Creating a computer address using the Embedded Web Server 1 Open a Web browser 2 In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes a uu A W a b c d e f Click Address Book Under Server Address Book click Individual Directory In the Directory Listing click Add for any blank address Fill in the information for the computer In the Name field enter the name that you want this address to appear under in the Address Book From the Server Type drop down list select SMB In the Server Address field enter the IP address of the destination computer The port number needs to be specified only if the server is not using the default port In the Logi
129. lay Shows messages describing the current state of the printer and indicating possible printer problems you must resolve 7 OK Accept menu selections and settings Navigation buttons e Press A or W to scroll through menu lists Press to scroll backwards through the menus orto display the Walk Up Features menu Press P to scroll forward through the menus 9 Arrow lights Indicate the flow of data either into or out of the printer t BB 10 Job indicator light When illuminated it indicates that there is a fax job in the printer memory Learning about the printer 16 Printer control panel item Description 11 Back Return to the previous menu 12 Color Mode Switches between Color and B amp W black and white modes for your copy fax or scan job Control panel item 13 14 15 25 N 24 O GAGE N Dial Pause 7 20 Description 13 Job Status Press to check active job status and Walk Up printing jobs 14 System Switches the display to the Setup menu 15 Keypad In Copy mode Enter the number of copies or prints you want to make In Fax mode Enter fax numbers Select letters when creating a Speed Dial list Type numbers to enter or edit the date and time shown on the display 16 Wake Up uy This light is on in power saver mode Push Wake Up to exit power saver mode Note While the printer is in power saver mode no other printer control panel functi
130. llowing n Windows Vista a Underthe Advanced Sharing section click Advanced Sharing b When the User Account Control dialog appears click Continue c Make sure that Share this folder is selected The Share name is the name used when scanning to this folder By default the share name is the same as the folder name d Click OK to save the shared folder settings and close the window e Click Close to close the folder properties window The folder is now set up for sharing n Windows XP and earlier a Underthe Network Sharing and Security section make sure that Share this folder on the network and Allow network users to change my files are both selected The Share name is the name used when scanning to this folder By default the share name is the same as the folder name Note If you do not see these options under the Sharing tab it could be because sharing is not enabled If so you will see a link that will let you enable sharing with the option of using the sharing wizard b Click OK to save the shared folder settings and close the window The folder is now set up for sharing Creating a computer address using Address Book Editor 1 Make sure the printer is connected to a computer with a USB cable and both the printer and the computer are turned on Do one of the following n Windows Vista click 9 n Windows XP and earlier click Start 3 Click Programs or All Programs gt Lexmark Applications gt Address Boo
131. m we recommend grain short The pressure sensitive area must enter the printer first Vinyl labels are not supported Use sulfite wood free or up to 10096 cotton envelopes 5 Maximum weight for 100 cotton envelopes is 90 g m 105 g m 28 Ib bond envelopes must not exceed 25 cotton content Paper capacities Paper type Multipurpose feeder Tray 1 Standard 250 sheet Optional 550 sheet tray MPT letter size tray Tray 2 Tray 3 Paper 150 sheets 250 sheets 550 sheets Card stock 15 mm 0 59 in or less in height 27 6 mm 1 09 in orlessin 59 4 mm 2 34 in or less in height height Labels 15 mm 0 59 in or less in height 27 6 mm 1 09 in orlessin 59 4 mm 2 34 in or less in height height Transparencies 15 mm 0 59 in or less in height 27 6 mm 1 09 in orlessin X height kK Based on 75 g m Paper and specialty media guide 56 Paper type Multipurpose feeder Tray 1 Standard 250 sheet Optional 550 sheet tray MPT letter size tray Tray 2 Tray 3 Envelopes 15 mm 0 59 in orlessin height X X Based on 75 g m Paper and specialty media guide 57 Printing This chapter covers printing printer reports and job cancelation The Selection and handling of paper and specialty media can affect how reliably documents print Installing printer software A printer driver is software that lets the computer communicate with the printer The printer sof
132. message appears again contact Customer Support and report the message Controller Error Error 116 32x Restart Printer An unspecified printer error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message color CRUM Error Error 093 9 xx Restart Printer Replace the specified print cartridge Understanding printer messages 148 Restart the printer and then replace the specified print cartridge CRUM Error Error 094 330 Reseat Transfer Unit Replace the old transfer belt with a new one Disabled Func Error 016 758 Press OK The function that you are trying to access has been disabled Enable the function through the printer control panel menus or contact your printer administrator Door A Open Close Door A Close the front door to clear the message Duplexer Error Error 077 215 Restart Printer The duplex unit is not working or is not installed correctly Reinstall the duplex unit Email Error Invalid POP3 Server Error 016 504 Press OK The POP3 server was not found Press OK to continue Email Error Invalid SMTP Server Error 016 503 Press OK The SMTP server was not found Press OK to continue Email Login Error Error 016 506 Press OK The printer failed t
133. mit mais la somme des REN de ces appareils ne doit pas d passer cinq Le num ro REN du modem est indiqu sur l tiquette produit situ e l arri re de l quipement Les compagnies de t l phone constatent que les surtensions lectriques en particulier celles dues la foudre entra nent d importants d g ts sur les terminaux priv s connect s des sources d alimentation CA Il s agit l d un probl me majeur d chelle nationale En cons quence il vous est recommand de brancher un parasurtenseur dans la prise de courant laquelle l quipement est connect Utilisez un parasurtenseur r pondant des caract ristiques nominales satisfaisantes et certifi parle laboratoire d assureurs UL Underwriter s Laboratories un autre laboratoire agr de type NRTL Nationally Recognized Testing Laboratory ou un organisme de certification agr dans votre r gion ou pays Ceci pr vient tout endommagement de l quipement caus par les orages et autres surtensions lectriques Cet quipement utilise des prises de t l phone CA11A Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warrant
134. mizing dial Settlbi8S c iei Eoi ah PERS a UID Ut DR REGNI HEN QU GR IM BIN SEPATU Setting the dialing mode Adjusting the volumes issis r na e nete te tede ido Setting up to fax while behind a PBX u ssssecsssscssesccsseecsseccesscecsseesssecessecessuecsssccessecesnscesnscesseecessecssusecsuecesseeeeasessaseesnseesseeesese 95 Setting the time delay before receiving a fax automatically e eese teen tenente nnstttnttonnne 96 Customizing the default fax settings from the printer control panel seen 96 Contents 6 Adjusting the fax resolution cassis costsscroccatscecosconsssaceecestacetonacceverdcansendeevtncdsantesaunedcabeccdeseceatensenstcsaneensustcrosestanecene qasduonacedte aS reS 96 Selecting the type of document being Faxed essssecsesccsneccsseesssecessccessseesssccessecessscessscceseecesnccssusecsueesssecesssceenseesnecesseesees 96 Making aifax lighter Or darker nee e eerie teet oe Pr SOR De desee ee teg eerte ees 97 Setting the delayed start time neinei rei eoni E S RE E E EK ERT 97 Customizing the fax settings for an individual fax jOb ssssssssssssssssssseceeeeesesssssssssssssssssssseeeseesrsseessnsssssssssssseeeee 97 clearing Jas Sie er eate E euler 98 Avoiding jassina ao etiaiteliei tpe rop tta ode Nd di oe te PUN Rt nien 98 Understanding jam messages and lOcations sssscssecsssssssssssssssssssessssseccsssssssssssssccssessceusssscsucsscsceaseescescensesseenss 98 cl
135. monitor for that specific ring pattern ak Setting the fax receive mode N AUU A A WN Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repeatedly until Ans Select appears and then press OK Press A or W repeatedly to select the fax mode you want and then press OK Press repeatedly until Select Function appears Faxing 91 Enabling secure faxes When the Secure Receive Lock option is enabled a password is required before faxes can be printed or removed Oc O ON Au A W N m_ 12 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Secure Settings appears and then press OK Press A or W repeatedly until Panel Lock appears and then press OK Press A or W repeatedly until Enable appears and then press OK Press once Press A or W repeatedly until Secure Receive appears and then press OK Press OK Press A or W repeatedly until Enable appears and then press OK Press A or W repeatedly until Change Password appears and then press OK Enter a four digit password and then press OK Press repeatedly until Select Function appears
136. n fields enter the name and password used to log in to the destination computer In the Share Name field f you are using Windows type the share name of the shared destination folder f you are using a Macintosh computer type your short name In the Server Path field e Ifyou are using Windows specify any subfolders of the shared destination folder If there are no subfolders leave this field blank e fyouareusing a Macintosh computer type Public foldername where foldername is the destination folder 7 Click Save Changes to create the address Setting up scanning to a computer Macintosh Before you set up scanning to a computer make sure that You have completed the initial setup of the printer The printer and computer are connected to your network with the appropriate type of cable Youreset the printer by turning it off and then back on 1 Confirm the printer IP Address by printing a configuration page a b c d e Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Information Pages appears and then press OK Press A or W repeatedly until Configuration appears and then press OK After the configuration page prints Select Function appears Locate the IP Address on the configuration page 2 Confirm the computer IP Address Scanning 75 In Mac OS X version 10 4 10 5 a b c d From the Apple menu choose S
137. nce appears and then press OK Press A or W repeatedly until Adjust Color Regi appears and then press OK Press A or W repeatedly until Color Regi Chart appears and then press OK Press OK to print the Color Registration Chart The chart prints and the printer returns to Select Function On the Color Registration Chart locate the lines to the right of the Y Yellow M Magenta and C Cyan pattern and find the values of the straightest lines When 0 is the value nearest the straightest line you do not need to adjust the color registration When the value is not 0 enter the correct value 1 on AO Ut BF W N From the printer control panel press System Press A or W repeatedly until Admin appears and then press OK Press A or W repeatedly until Maintenance appears and then press OK Press A or repeatedly until Adjust Color Regi appears and then press OK Press A or W repeatedly until Color Regi appears and then press OK Select Yellow Magenta or Cyan and then press OK Press A or W repeatedly until you reach the value displayed on the chart Press Maintaining the printer 168 9 Press A or W repeatedly until Color Regi Chart appears and then press OK 10 Press OK to print the Color Registration Chart The Color Registration Chart is printed with the new values and the printer returns to Select Function Verify that 0 is the value nearest the straightest line If further adjustments are needed repeat steps
138. nected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Notices 198 Avis r serv aux utilisateurs du r seau t l phonique du Canada Ce produit est conforme aux sp cifications techniques d Industrie Canada Le num ro REN ringer equivalence number num ro d quivalence de sonnerie fournit une indication du nombre maximum de terminaux pouvant tre connect s l interface t l phonique En bout de ligne le nombre d appareils qui peuvent tre connect s n est pas directement li
139. ng of the adhesive at least 1 mm 0 04 in away from edges is recommended Adhesive material contaminates the printer and could void the warranty e f zone coating of the adhesive is not possible remove a 3 mm 0 125 in strip on the leading and driver edge and use a non oozing adhesive Portrait orientation works best especially when printing bar codes Do notuse labels with exposed adhesive Using card stock Card stock is heavy single ply print media Many of its variable characteristics such as moisture content thickness and texture can significantly impact print quality Print samples on the card stock being considered for use before buying large quantities When printing on card stock From Print Properties or the printer control panel set the Paper Type to Thin Card Stock or Thick Card Stock Note Use Thick Card Stock for card stock weighing more than 164 g m Beaware that preprinting perforation and creasing may significantly affect the print quality and cause jams or other paper handling problems Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 180 C 356 F without releasing hazardous emissions Do not use preprinted card stock manufactured with chemicals that may contaminate the printer Preprinting introduces semi liquid and volatile components into the printer Use grain long card stock when possible For best results use Tray 1 MPT or Tra
140. nguage menus doe deett seeded Ene beet Dee edet oes EEES Nase PEE NE EE EESE 132 Network Settings rien erbe A Reaper iode toe eere oer eese abeo eee ee 134 Parallel Settings TYeDU ocior reis rerit creer eerie deriva eerie veu URS decane Yo AE etude teases HORDE o ro Seo cates 136 USB SettIrgs MSM seek sss tees tr rre i ded dade Otto dotado tette iu 136 Fax Settings menle ttd e eo a serene du epe eee edu a goss ERR peace ee es eee rine eee eese einge dee 136 System Settings MENU soaa ieira S4AnBGAAN 140 Maintenance menlis seite tet tere a a a aa 144 Secure Settings meu s c ee eee aie tege eue eite ee eee a eiae eee eese eie eese est n ee eee es opes e s aaaeei 145 Admin Repo U ee s sist 146 Scant Emal Menisin E Tm 146 Paneltanguage Mghlbssemati det Dean e ANE ibd AN EDEN aan d dd Dd 147 Contents 7 Understanding printer messages 000000000000000000000000000000 148 List of status and error MESSAGES sedo eo i RR EH Roc ed edid i E APER Ub deis 148 Maintaining the printer 000000000000000000000000000000000000000000000 160 Storing sWpDliesscnodoivaotis aed die gt o Mad Rad E odo aa ase i aaa 160 Cleaning the printeboek NENT tidtastes i abba Fa RR UM qiu RIEN D 160 Cleaning the exterior of the printer eerte te tete tente ee desees ieb estu eet etes esta ester ete 160 Cleaning thescannet glass t tetro cei eU eed ruri tee reae eer rie 161 Ordering Supplies css ped o ADR
141. nner lamp The following modes are available Power saver setting Description Mode 1 Printer Reduces power consumption when the printer is left idle Mode 2 System Controls the scanner lamp To adjust power saver settings 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System Administrative support 170 3 Press A or W repeatedly until Admin Menu appears and then press OK 4 Press A or W repeatedly until System Settings appears and then press OK 5 Press A or W repeatedly until Power Saver Timer appears and then press OK 6 Press OK 7 Press A or W repeatedly until to select Mode 1 Printer orMode 2 System and then press OK 8 Press A or W repeatedly to adjust the time or use the keypad to enter a value and then press OK 9 Press 5 repeatedly until Select Function appears Setting the Auto Reset Setting the Auto Reset specifies the time the printer waits for further printer control panel input before automatically returning to Select Function 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings appears and then press OK Press A or W repeatedly until Auto Reset appears and then press OK Press A or W repeatedly to adjust the time and then press OK N Oo Ui A W NM Press
142. ns troubleshooting drawers 183 option not working 182 Printer Too Hot 155 printing configuration page 58 demo page 59 from Macintosh 58 from Windows 58 installing printer software 58 network information 58 supply information 58 Proof Print 60 printing Proof Print jobs from the printer control panel 60 Pulse dialing mode 95 R RAM Error 156 receiving a fax enabling secure faxes 92 printing secure faxes 92 setting the fax receive mode 91 recycled paper using 50 recycling 200 WEEE statement 197 reducing a copy 64 registration adjusting the color registration automatically 168 adjusting the color registration manually 168 Remove Tape color Cartridge 156 Replace color Print Cartridge 156 Replace Black 156 Replace Cyan 156 Replace Fuser Soon 156 Replace Magenta 156 Replace Transfer Unit 156 Replace Transfer Unit Soon 157 Replace Yellow 156 reports printing fax reports 93 reports fax activity adjusting settings 92 Restart Printer 118 xxx 157 Restart Printer 116 xxx 157 RJ11 adapter using 19 S safety information 11 Scan compression adjusting 82 scan contrast adjusting 82 Scan Defaults menu 125 scan destination changing 83 Scan Error 157 scan e mail size changing 83 scan job canceling 73 scan resolution adjusting 82 scan TIFF format changing 83 Scan to Email menu 146 scan troubleshooting cannot scan from a computer 179 partial document or photo scans 179 scan was not successful
143. nt Properties make sure the Paper Type setting matches the paper loaded in the tray Is THE TONER Low When Replace color Print Cartridge Soonappearsor when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing Is A PRINT CARTRIDGE DEFECTIVE Replace the print cartridge Troubleshooting 186 Print irregularities These are possible solutions Try one or more of the following HAS THE PAPER ABSORBED MOISTURE DUE TO HIGH HUMIDITY Load paper from a fresh package Store paper in its original wrapper until you use it MAKE SURE THE PAPER TYPE SETTING MATCHES THE PAPER LOADED IN THE TRAY From Print Properties change the Paper Type setting to match the paper loaded in the tray CHECK THE PAPER Avoid textured paper with rough finishes IS THE TONER Low When Replace color Print Cartridge Soonappearsor when the print becomes faded you may be able to extend the life of the print cartridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing IS THE FUSER DEFECTIVE OR WORN Replace the fuser Print is too dark These are possible solutions Try one
144. nter 4 Align the printer with the 550 sheet drawer and lower the printer into place Installing options 32 Securing the 550 sheet drawer to the printer 1 Grasp the handle and pull the standard tray Tray 2 out Remove the tray completely Installing options 33 3 Align the tray and insert it Installing options 34 Installing a multi protocol network card The system board has one connection for an optional multi protocol network card A CAUTION SHOCK HAZARD If installing a network card after setting up the printer turn the printer off and unplug the power cord from the wall outlet before continuing Warning Potential Damage System board electrical components are easily damaged by static electricity Touch something metal on the printer before touching any system board electronic components or connectors 1 Access the system board 2 Unpack the network card Note Avoid touching the connection points along the edge of the card 3 Holding the network card by its sides align the connector on the card with the connector on the system board Installing options 35 4 Push the card firmly into place Notes Theentire length of the connector on the network card must touch and be flush against the system board Becareful not to damage the connectors 5 Attach the screws to hold the network card in place
145. nting 58 Network Scan Error Connection Timeout 153 Network Scan Error Directory Not Found 154 Network Scan Error Email Server Full 154 Network Scan Error File Name Exists 154 Network Scan Error Invalid SMB FTP Server 154 Network Scan Error Invalid Write Permission 154 Network Scan Error Server Out of Memory 154 Network Scan Error SMTP Connection Failed 155 Network Settings menu 134 noise emission levels 196 Non Genuine Toner Installed 155 notices 194 195 196 197 198 199 200 201 202 Index 207 NV RAM Error 155 O OCR editing document text 71 online customer support 173 options 550 sheet drawer 32 memory card 37 multi protocol network card 35 ordering fuser 162 toner cartridges 161 transfer belt 162 Out of Memory 155 P Panel Language menu 147 paper capacities 56 characteristics 48 letterhead 49 preprinted forms 49 recycled 50 selecting 49 setting type 46 storing 53 unacceptable 49 paper feed troubleshooting message remains after jam is cleared 183 paper jams avoiding 98 fuser 113 involving the ADF 119 involving the duplex unit 116 involving the multipurpose tray 100 involving the standard tray Tray 2 104 involving Tray 1 MPT 100 involving Tray 3 109 paper sizes supported 54 paper types where to load 55 paper weights supported 56 Parallel Settings menu 136 PCL Error 155 poster printing 68 Power Saver adjusting 170 print job canceling from Mac OS X 61 canceling fr
146. nus 170 unlocking the administrator menus 170 Controller Error 148 Copy Defaults menu 122 copy margins setting 69 copy quality adjusting 65 copy troubleshooting copier does not respond 175 Index 205 partial document or photo copies 177 poor copy quality 175 poor scanned image quality 178 scanner unit does not close 175 copying adjusting auto exposure 66 adjusting color saturation 66 adjusting sharpness 65 adjusting sharpness of a scanned image 82 canceling a copy job 69 centering an image on a page 67 collating copies 63 enlarging a copy 64 making a copy 62 making a copy lighter or darker 65 multiple pages on one sheet 67 printing a poster 68 reducing a copy 64 repeating images on a sheet 68 selecting a paper tray for copies 63 selecting the type of document being copied 64 setting the copy margins 69 creating e mail alerts 172 CRUM Error 149 Cyan CRUM Error 148 D Default Settings Copy Defaults menu 122 Fax Defaults menu 127 Scan Defaults 125 demo page printing 59 descreening 73 dialing mode Pulse 95 Touch Tone 95 Disabled Func 149 display troubleshooting display is blank 173 display printer control panel 16 document type selecting for a copy 64 selecting for a scan 84 documents scanning text for editing 71 documents printing from Macintosh 58 from Windows 58 Door A Open Close Door A 149 drawer 550 sheet removing 164 securing 33 Duplexer Error 149 e mail alerts setting up the SMTP s
147. o log in to the SMTP server Verify that the user name and password settings are correct and then press OK to continue Understanding printer messages 149 Email Login Error POP3 Login Failed Error 016 505 Press OK The printer failed to log in to the POP3 server Verify that the user name and password settings are correct and then press OK to continue Email Login Error SMTP Login Failed Error 016 507 Press OK The printer failed to log in to the SMTP server Verify that the user name and password settings are correct and then press OK to continue Email Size Limit Error 016 985 Press OK The scan job is too large to send Increase the Max Email Size setting and then scan the job again If the message appears again lower the scan resolution to decrease the job size Fan Motor Error Error 042 3xx Restart Printer 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Fuser CRUM Error Reseat Fuser The fuser is missing or not installed correctly Install or reseat the fuser Fuser Error Error 010 351 1 Replace the fuser unit 2 From the Admin menu reset the fuser counter Fuser Error Error 010 397 Error Code xx Understanding printer messages 150 Restart Printer 1 Turn the printe
148. olution From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Fax Defaults appears and then press OK Press A or W repeatedly until Resolution appears and then press OK Press A or W repeatedly to select the desired resolution and then press OK oO ut WN Press repeatedly until Select Function appears Selecting the type of document being faxed The scanner optimizes the appearance of the fax being sent based on the contents of the original document The following document types are available Text Used for black and white or colored text Mixed Used when the original documents are a mixture of text and graphics or photos such as magazines or newspapers Faxing 96 a u AB WN Photo Used for photograph prints From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Fax Defaults appears and then press OK Press A or W repeatedly until Document Type appears and then press OK Press A or W repeatedly to select the document type you want and then press OK Press repeatedly until Select Function appears Making a fax lighter or darker a u B WN From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Fax Defaults a
149. om Size Portrait Y input custom size Landscape X input custom size Mode Specifies the way to set the paper type and size settings to be Driver Specified loaded in Tray 1 Panel Specified Notes Panel Specified is the factory default setting f Driver Specified is selected you cannot specify the settings on the printer control panel Understanding printer menus 128 Menu item Description Display Popup Specifies whether or not to display the message that prompts Off you to set the paper size and type every time you load paper On in Tray 1 Note Off is the factory default setting Tray 2 menu Menu item Description Paper Type Specifies the paper type loaded in Tray 2 Plain Paper Note Thin Card Stock is the factory default setting Thin Card Stock Thick Card Stock Labels Letterhead Glossy Paper Thick Glossy Paper Prepunched Colored Paper Special Paper Size Specifies the paper size loaded in Tray 2 Auto Note Auto is the factory default setting Letter 8 5 x 11 New Custom Size Portrait Y input custom size Landscape X input custom size Tray 5 menu Note Tray 3 is displayed only if the optional 550 sheet drawer is installed Understanding printer menus 129 Menu item Description Paper Type Plain Paper Thin Card Stock Thick Card Stock Labels Letterhead Glossy Paper Thick Glossy Paper Prepunched Colored Paper Special Paper Size Auto
150. om Windows desktop 61 canceling from Windows taskbar 61 Print Language menu 132 print quality cleaning the scanner glass 161 print quality troubleshooting blank pages 189 clipped images 189 color misregistration 184 light colored line white line or incorrectly colored line 185 poor transparency quality 188 print irregularities 187 print is too dark 187 print is too light 186 repeating defects 184 skewed print 188 solid color pages 190 streaked vertical lines 186 toner rubs off 191 toner specks 190 uneven print density 188 print troubleshooting incorrect margins 188 job takes longer than expected 174 jobs do not print 174 multiple language PDFs do not print 173 paper curl 190 paper frequently jams 183 tray linking does not work 174 unexpected page breaks occur 175 printer configurations 13 models 13 moving 162 167 setting up in new location 167 printer control panel 16 locking the administrator menus 170 unlocking the administrator menus 170 printer messages 550 Feeder Error 148 oo Error 148 Black CRUM Error 148 Controller Error 148 CRUM Error 149 Cyan CRUM Error 148 Disabled Func 149 Door A Open Close Door A 149 Duplexer Error 149 Email Error Invalid POP3 Server 149 Email Error Invalid SMTP Server 149 Email Login Error 149 Email Login Error POP3 Login Failed 150 Email Login Error SMTP Login Failed 150 Email Size Limit 150 Fan Motor Error 150 Fuser CRUM Error Reseat Fuser 150 Fu
151. ommunications equipment directly to the EXT port 2 on the back of the printer Note Once this plug is removed any country or region specific equipment that you connect to the printer by the adapter as shown will not function properly Country region Germany Austria Switzerland There is a plug installed in the EXT port dLa of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it other telecommunications devices in your home such as telephones or answering machines may not work Learning about the printer 22 Connecting directly to a telephone wall jack Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer 1 Make sure you have a telephone cord and a telephone wall jack 2 Connect one end of the telephone cord into the FAX port of the printer Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer Note Setup steps may vary depending on your country or region 1 Make sure you have the following Atelephone Two telephone cords Atelephone wall jack Learning about the printer 23 2 Connect one telephone cord to the FAX port of the printer and then plug it into an
152. ons will work 17 Clear All Pressonceto returnto the main menu All job settings are resetto factory default settings Learning about the printer 17 Control panel item Description 18 Stop Q Reset the printer when performing an action 19 start lt gt Press to start a copy scan or fax job 20 Error The red light indicates an error condition 21 SpeedDial Press to access directories of group or individual fax telephone numbers 22 Clear button Deletes a single character each time the button is pressed Use this button when entering e mail addresses and telephone numbers e 23 Redial Pause Dial the last fax number entered redial nsert a pause in the number to be dialed to wait for an outside line or get through an automated answering system 24 ManualDial When faxing you can press this button to quickly enter a fax number with the alphanumeric keypad 25 Phone Book Press to access the Fax and Email address books J Getting the printer ready to fax The following connection methods may not be applicable in all countries or regions CAUTION SHOCK HAZARD Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power supply cord or telephone during a lightning storm Choosing a fax connection You can connect the printer with equipment such as a telephone an answering mac
153. ontrol panel press Fax 5 Press A or W repeatedly until Fax to appears and then press OK 6 Press A or W repeatedly until Fax Number appears and then press OK Faxing 87 7 8 Use the keypad to enter the fax number Press Redial Pause to insert a pause represented by a hyphen in the fax number where appropriate and then press OK Note Pressing Redial Pause multiple times adds additional pauses Press Start lt gt to start the fax job Setting up the Address Book for faxing Creating a fax number entry using Address Book Editor 1 Make sure the printer is connected to a computer with a USB cable and both the printer and the computer are turned on Do one of the following n Windows Vista click 9 n Windows XP and earlier click Start 3 Click Programs or All Programs gt Lexmark Applications gt Address Book Editor In the left pane of the Address Book Editor right click Fax and then select New The Speed Dial dialog appears The Address BookEditor automatically assigns the Speed Dial numbertothefirst empty entry To manually specify the Speed Dial number click Specify an Address Number and then enter a value from 1 to 200 Create a fax number entry and add it to one or more groups a Type in a value for Name and Phone Number b Click Group Membership c Select the group s to add this entry to and then click OK 7 Confirm the group members and then click OK 8 From the File menu
154. or more of the following MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO DARK From Print Properties adjust the Brightness setting before sending the job to print Note This solution applies to Windows users only IS A PRINT CARTRIDGE DEFECTIVE Replace the print cartridge Troubleshooting 187 Transparency print quality is poor These are possible solutions Try one or more of the following MAKE SURE THE TRANSPARENCIES YOU ARE USING MEET THE PRINTER SPECIFICATIONS Use only transparencies recommended by the printer manufacturer Maxe SURE THE MEDIA TYPE SETTING IS SET TO TRANSPARENCY From Print Properties change the Media Type setting to Transparency Uneven print density p ABCD ABCD ABCD These are possible solutions Try one or more of the following Is A PRINT CARTRIDGE DEFECTIVE Replace the print cartridge IS THE TRANSFER BELT DEFECTIVE Replace the transfer belt Incorrect margins Check to see if the paper guides in the selected tray are set for a different paper size than what is loaded in the tray If so move the guides in the tray to the proper positions for the size loaded Skewed print CHECK THE PAPER GUIDES Move the guides in the tray to the correct positions for the paper size loaded CHECK THE PAPER Make sure you are using paper that meets the printer specifications Troubleshooting 188 Blank pages These are possible solutions Try one or more of the following Is T
155. ory default setting Document Size Letter 8 5x 11 US Folio 8 5 x 13 Legal 8 5 x 14 A4 210 x 297mm A5 148x 210mm B5 182x257mm Executive 7 25 x 10 5 Specifies the size of the original document Note Letter is the factory default setting Lighten Darken level indicator Lightens or darkens the scanned image Note Normal is the factory default setting Sharpness Specifies the sharpness of the scanned image Sharper Note Normal is the factory default setting Normal Softer Contrast Darkens or lightens the overall color levels of the scan Higher Note Normal is the factory default setting Normal Lower Auto Exposure Turns Auto Exposure on or off during scanning Papers that are Off off white or ivory colored such as newsprint can cause an On undesired background to be scanned The Auto Exposure setting removes the light or close to white color and only the image itself is scanned Note On is the factory default setting Auto Expo Level Adjusts the Auto Exposure level Normal Note Normal is the factory default setting Higher 1 Higher 2 TIFF File Format Specifies the desired TIFF format TIFF V6 Note TIFF V6 is the factory default setting TTN2 Understanding printer menus 126 Menu item Description Image Compression Sets the image compression for scanning A low compression Higher will result in a higher quality image but the file size will
156. ot exceed the indicated maximum height Do not load wrinkled creased damp or curled paper Flex fan and straighten paper before loading it Do not use paper that has been cut or trimmed by hand Do not mix paper sizes weights or types in the same stack Store the paper in an appropriate environment Do not remove trays while the printer is printing Push all trays in firmly after loading paper Make sure the guides in the trays are properly positioned and are not pressing too tightly against the paper Make sure all printer cables are attached correctly For more information see the setup documentation Understanding jam messages and locations Open doors and covers and remove trays to access jam locations The illustration shows possible jam locations To resolve any jam message you must clear all paper from the paper path Clearing jams 98 Jam message Area name Jam at Exit Fuser top Open Door A Jam at Reg Roll Fuser bottom Open Door A Jam at Duplexer Optional duplex unit Open Door A Lift Belt Unit Jam at Tray 3 Optional 550 sheet tray Tray 3 Open Tray 3 Open Door A Jam at Tray 2 Standard tray Tray 2 Open Tray 2 Open Door A Jam at Tray 1 Multipurpose Feeder Tray 1 Check Tray 1 Open Door A Jam at Scanner ADF tray Open ADF Cover R and Remove Paper Turn the Green Dial to Remove Paper Clearing jams 99 Clearing Tray 1 MPT jams
157. ote If you are using the ADF the Preview function is not supported If you are using the scanner glass you can preview one page at a time 7 For best results select Editing Text OCR and then click Scan 8 Oncethe image loads click Save 9 Select a destination you want to save to and then click OK 10 Edit and save the document Customizing scan settings using the computer 1 Make sure the printer is connected to a computer and both the printer and the computer are on 2 Loadan original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 If you are loading a document into the ADF adjust the paper guides 4 Click Start Programs or All Programs Lexmark Applications Presto PageManager 5 From the Presto Scan Buttons toolbar click the application to scan to Note If the Scan Buttons dialog does not appear press F9 Scanning 71 4 Presto Scan Buttons x 6 Click Preview Wait for the image to appear on the screen Note If you are using the ADF the Preview function is not supported If you are using the scanner glass you can preview one page at a time 7 If you want to scan only a portion of the document click and drag the dotted line box to select a specific area of the preview image to scan 8 Select what document ty
158. pe is being scanned 9 Customize the scan settings from the General tab or the Advanced tab General tab Options Scan Page For Select the scanner IP Address Select the scan source Reflective or Automatic Document Feeder Select a preset document type or choose Custom Scan Configuration e Select the mode True Color Grayscale or Black and White Select the scan resolution e Select a preset size or use the dotted line box in the preview window to select a specific area of the preview image to scan Use the Scan task to remove any size adjustments made in the preview window or to select an auto crop setting Note For more information click Help at the bottom of the screen Advanced tab Options Gamma Sharpness e Adjust the color correction curve gamma of the overall image or of individual color channels Select whether to sharpen blurry edges Brightness Contrast Adjust the brightness of the overall image or of individual color channels Saturation Hue Adjust the intensity of the colors in the image Adjust the hue of the image Moire Reduction Remove image patterns from magazines newspapers or art printing descreen Note For more information click Help at the bottom of the screen 10 Click Scan Scanning 72 Scanning clear images from magazines or newspapers Usethe Moire Reduction feature to help remove wavy patterns from images
159. peatedly until Fax Settings appears and then press OK Press A or W repeatedly until Your Fax Number appears and then press OK Use the keypad to enter the fax number and then press OK Press A or W repeatedly until Company Name appears and then press OK Use the keypad to type the user name and then press OK Press D repeatedly until Select Function appears Setting the country code N QO U FB WN Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repeatedly until Country appears and then press OK Press A or W repeatedly to select the country or region and then press OK Press A or W repeatedly until Yes appears and then press OK The printer automatically restarts and then Select Function appears Notes After the country code is changed the Fax and Address Book settings are cleared e fyour country or regionis not listed in the Country menu use the following table to determine which country or region to select Algeria France Austria France Barbados United States Belarus United States Bulgaria France Columbia United States Costa Rica United States Croatia France Cyprus France Ecuador United States Egypt France El Salvador United States Estonia France Learning a
160. pers carbonless copy paper CCP or no carbon required NCR paper Preprinted papers with chemicals that may contaminate the printer Preprinted papers that can be affected by the temperature in the printer fuser Preprinted papers that require a registration the precise print location on the page greater than 2 3 mm 0 9 in such as optical character recognition OCR forms In some cases registration can be adjusted with a software application to successfully print on these forms Coated papers erasable bond synthetic papers thermal papers Rough edged rough or heavily textured surface papers or curled papers Recycled papers that fail EN12281 2002 European Paper weighing less than 60 g m 16 Ib Multiple part forms or documents Selecting paper Using appropriate paper prevents jams and helps ensure trouble free printing To help avoid jams and poor print quality Always use new undamaged paper Before loading paper know the recommended print side of the paper This information is usually indicated on the paper package Do not use paper that has been cut or trimmed by hand Do not mix paper sizes types or weights in the same source mixing results in jams Do not use coated papers unless they are specifically designed for electrophotographic printing Selecting preprinted forms and letterhead Use these guidelines when selecting preprinted forms and letterhead Use grain long for 60 to 176
161. pment and telecommunications terminal equipment Compliance is indicated by the CE marking A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support Lexmark International S A Boigny France This product satisfies the limits of EN 55022 safety requirements of EN 60950 and the EMC requirements of EN 55024 Cesky Spole nost Lexmark International Inc t mto prohla uje ze v robek tento v robek je ve shod se z kladn mi po adavky a dal mi p slu n mi ustanoven mi sm rnice 1999 5 ES Dansk Lexmark International Inc erkl rer herved at dette produkt overholder de v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Deutsch Hiermit erkl rt Lexmark International Inc dass sich das Ger t dieses Ger t in bereinstimmung mit den grundlegenden Anforderungen und den brigen einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet EMnvik ME THN NAPOYZA H LEXMARK INTERNATIONAL INC AHAQNEI OTI AYTO TO NPOION ZYMMOPOONETAI lIPO2 TIZ OYZIQAEIZ ANAITHZEIZ KAI TIZ AOITIEZ ZXETIKEZ AIATAZEIZ TH OAHTIA 1999 5 EK English Hereby Lexmark International Inc declares that this type of equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Espanol Por medio de la presente Lexmark International Inc declara que este producto cumple con los re
162. poor copy quality 175 poor scanned image quality 178 scanner unit does not close 175 troubleshooting display display is blank 173 troubleshooting fax can receive but not send faxes 181 can send but not receive faxes 181 cannot send or receive a fax 179 received fax has poor print quality 182 troubleshooting paper feed message remains after jam is cleared 183 troubleshooting print V incorrect margins 188 job takes longer than expected 174 W jobs do not print 174 multiple language PDFs do not print 173 paper curl 190 Y paper frequently jams 183 Yellow CRUM Error 148 tray linking does not work 174 unexpected page breaks occur 175 troubleshooting print quality blank pages 189 clipped images 189 color misregistration 184 light colored line white line or incorrectly colored line 185 poor transparency quality 188 print irregularities 187 print is too dark 187 print is too light 186 repeating defects 184 skewed print 188 solid color pages 190 streaked vertical lines 186 toner rubs off 191 toner specks 190 uneven print density 188 troubleshooting printer options drawers 183 option not working 182 troubleshooting scan cannot scan from a computer 179 partial document or photo scans 179 scan was not successful 177 scanner does not respond 177 scanner unit does not close 175 scanning takes too long or freezes the computer 178 volume settings 95 Wrong Paper Type 159 U unlocking administrator menus
163. ppears and then press OK Press A or W repeatedly until Lighten Darken appears and then press OK Press or P repeatedly to lighten or darken the fax and then press OK Press repeatedly until Select Function appears Setting the delayed start time To delay when faxes are sent set the default time for delayed start faxing within 24 hours 1 2 3 4 5 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Fax Defaults appears and then press OK Press A or W repeatedly until Delayed Start appears and then press OK Use the keypad to enter the time and then press or P to move to the next digit After the time is entered press OK Press repeatedly until Select Function appears Customizing the fax settings for an individual fax job 1 2 3 4 From the printer control panel press Fax Press A or W repeatedly until the fax setting you want appears and then press OK Change the selected setting and then press OK Press A or W repeatedly until Fax to appears and then press OK Faxing 97 Clearing jams Avoiding jams The following hints can help you avoid jams Use only recommended paper or specialty media For more information see the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Do not load too much paper Make sure the stack height does n
164. pply Settings appears and then press OK Press repeatedly until Select Function appears Faxing 90 Canceling a fax job To cancel a print job press Stop Q at any time Receiving a fax Understanding the fax receive modes TEL Mode Fax receive mode Description Automatic fax reception is turned off You can receive a fax by picking up the handset of the external phone and then pressing the remote receive code or by setting On Hook to On so you can hear voice or fax tones from the remote machine and then pressing Start FAX Mode A fax is automatically received TEL FAX Mode When the printer receives an incoming fax the external telephone rings for the time specified by Auto Ans TEL FAX and then the printer automatically receives the fax If incoming data is not a fax the printer sounds a beep over the internal speaker Ans FAX Mode The printer can share one telephone line with an answering machine In this mode the printer monitors the fax signal and picks up the line if there are fax tones If the phone communication in your country or region is serial this mode is not available DRPD Mode XM Before using the Distinctive Ring Pattern Detection DRPD option distinctive ring service must be installed on your telephone line by the telephone company After the telephone company has provided a separate number for faxing with a distinctive ring pattern configure the fax setup to
165. print quality Moisture content The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly Leave paper in its original wrapper until it is time to use it This limits the exposure of paper to moisture changes that can degrade its performance Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing Extend the time several days if the storage or transportation environment is very different from the printer environment Thick paper may also require a longer conditioning period Grain direction Grain refers to the alignment of the paper fibers in a sheet of paper Grain is either grain long running the length of the paper or grain short running the width of the paper For 60 to 90 g m 16 to 24 Ib bond paper use grain long fibers Paper and specialty media guide 48 Fiber content Most high quality xerographic paper is made from 10096 chemically treated pulped wood This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling Unacceptable paper The following paper types are not recommended for use with the printer Chemically treated papers used to make copies without carbon paper also known as carbonless pa
166. printer control panel press System Press A or W repeatedly until Admin appears and then press OK Press A or W repeatedly until Maintenance appears and then press OK Press A or W repeatedly until Adjust ColorRegi appears and then press OK Press A or W repeatedly until Auto Correct appears and then press OK a Ut B WN Press A or W repeatedly until Yes appears and then press OK The printer returns to the Select Function State Light colored line white line or incorrectly colored line These are possible solutions Try one or more of the following CLEAN THE LASER LENS The laser lens may be dirty Is A PRINT CARTRIDGE DEFECTIVE Replace the print cartridge causing the line IS THE TRANSFER BELT DEFECTIVE Replace the transfer belt IS THE FUSER DEFECTIVE Replace the fuser Troubleshooting 185 Streaked vertical lines These are possible solutions Try one or more of the following Is THE TONER SMEARED Try feeding from another tray Is A PRINT CARTRIDGE DEFECTIVE Replace the print cartridge causing the streaks IS THE TRANSFER BELT DEFECTIVE Replace the transfer belt Print is too light These are possible solutions Try one or more of the following MAKE SURE THE IMAGE OPTIONS SETTINGS ARE NOT TOO LIGHT From Print Properties adjust the Brightness setting before sending the job to print Note This solution applies to Windows users only CHECK THE PAPER TYPE SETTING From Pri
167. quisitos esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE Eesti Kaesolevaga kinnitab Lexmark International Inc et seade see toode vastab direktiivi 1999 5 EU p hin uetele ja nimetatud direktiivist tulenevatele muudele asjakohastele s tetele Suomi Lexmark International Inc vakuuttaa t ten ett t m tuote on direktiivin 1999 5 EY oleellisten vaatimusten ja muiden sit koskevien direktiivin ehtojen mukainen Fran ais Par la pr sente Lexmark International Inc d clare que l appareil ce produit est conforme aux exigences fondamentales et autres dispositions pertinentes de la directive 1999 5 CE Magyar Alul rott Lexmark International Inc nyilatkozom hogy a term k megfelel a vonatkoz alapvet k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el r sainak Notices 195 slenska H r me l sir Lexmark International Inc yfir v a essi vara er i samr mi vi grunnkr fur og a rar kr fur sem ger ar eru i tilskipun 1999 5 EC Italiano Con la presente Lexmark International Inc dichiara che questo questo prodotto conforme ai requisiti essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE Latviski Ar o Lexmark International Inc deklare ka Sis izstradajums atbilst Direktivas 1999 5 EK b tiskaj m pras b m un citiem ar to saist tajiem noteikumiem Lietuvi iuo Le
168. r crease the paper Straighten the edges on a level surface p Loading paper and specialty media 43 5 Slide the width guides until they rest lightly against the edges of the paper stack Loading Tray 2 and Tray 3 The printer has two trays to select from the standard tray Tray 2 also known as the 250 sheet tray and the optional 550 sheet tray Tray 3 which is part of the 550 sheet drawer and fits into the support unit Proper paper loading prevents jams and facilitates trouble free printing Load the standard tray or optional tray in the same way 1 Grasp the handle and pull the tray out Remove the tray completely Note Do not remove trays while a job prints Doing so may cause a jam Loading paper and specialty media 44 2 Squeeze the length guide tab as shown Slide the guide to the correct position for the paper size being loaded 3 Squeezethe width guide tabs together as shown and slide the width guide to the correct position for the paper size being loaded Note Notice the load line label on the side of the tray which indicates the maximum stack height for your paper 4 Flexthe sheets back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface Loading paper and specialty media 45 5 Load the paper stack with the recommended print side faceup Load the stack toward the back of the tray as shown When loading preprinted le
169. r off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the message appears again contact Customer Support and report the message Hard Drive Full Error 016 982 Press OK There is insufficient memory to complete the current print job Press OK to clear the message and then cancel the print job and try sending it again Insert color Print Cartridge Error 093 lt number gt The specified print cartridge is missing or not installed correctly Reinstall the print cartridge Insert Fuser Restart Printer The fuser is not installed Install the fuser Insert Transfer Unit The transfer belt is missing or not installed correctly Reinstall the transfer belt Insert Tray 2 Tray 2 is missing or not installed correctly Install or reseat Tray 2 Invalid Job Error 016 799 Press OK The configuration of the printer in Print Properties does not match the printer being used 1 Press Stop to cancel the print job 2 Checkthe Print Properties settings 3 Press OK to continue Understanding printer messages 151 Invalid User Error 016 757 Press OK The last person who sent a job to the printer is not authorized to use the printer Contact your system support person for authorization Jam at Duplexer Open Door A Lift Belt Unit Paper is jammed inside the printer Clear the paper path to resume printing
170. reating a fax number entry using Address Book Editor 88 creating a fax number entry using the Embedded Web Server 88 creating a fax number entry using the printer control panel 89 customizing the fax settings for an individual fax job 97 enabling Color Fax 93 enabling secure faxes 92 inserting a pause in a fax number 87 limiting access to fax and scan operations 94 limiting who can send faxes to the printer 94 Index 206 making a fax lighter or darker 97 printing fax reports 93 printing secure faxes 92 selecting the type of document being faxed 96 sending a broadcast fax 87 sending a fax at a specified time 93 sending a fax while behind a PBX 95 setting the country code 28 setting the date 30 setting the delayed start time 97 setting the dialing mode 95 setting the fax receive mode 91 setting the outgoing fax name and number 27 setting the time 30 setting the time delay before receiving a fax automatically 96 setting volume 95 understanding fax receive modes 91 using the ADF 86 using the scanner glass 86 FCC notices 194 197 FTP address scanning to 78 FTP address creating 78 fuser ordering 162 Fuser CRUM Error Reseat Fuser 150 Fuser Error Error 010 351 150 Fuser Error Error 010 397 150 G guidelines card stock 53 envelopes 51 labels 52 letterhead 50 transparencies 50 H Hard Drive Full 151 Information Pages menu 130 Insert lt color gt 151 Insert Fuser Restart Printer 151 Insert Transfer Unit 1
171. reloading a document into the ADF adjust the paper guides 3 From the printer control panel press Copy 4 Usethe keypad to enter the number of copies Copying 65 5 Tochange the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color 6 Press A or W repeatedly until Sharpness appears and then press OK 7 Press A or W repeatedly until Sharper Normal or Softer appears and then press OK 8 Press Start lt gt to begin copying Adjusting the color saturation of a copy To darken or lighten the overall color levels of your copies 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies Uu A W N To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color fo Press A or W repeatedly until Color Saturation appears and then press OK 7 Press A or W repeatedly until Higher Normal or Lower appears and then press OK 8 Press Start P to begin copying Adjusting the auto exposure of
172. rint of the printer Any cart used to move the options must have a surface able to support the dimensions of the options Keepthe printer in an upright position Avoid severe jarring movements Setting the printer up in a new location When the printer is set up allow clearance around it as shown IN a i 1 10 cm 4 0 in 2 60 cm 23 5 in 3 10 cm 4 0 in 4 10 cm 4 0 in 5 35 cm C 13 75 in Maintaining the printer 167 Adjusting the color registration Adjusting the color registration automatically a wu fF WN From the printer control panel press System Press A or W repeatedly until Admin appears and then press OK Press A or W repeatedly until Maintenance appears and then press OK Press A or W repeatedly until Adjust ColorRegi appears and then press OK Press A or W repeatedly until Auto Correct appears and then press OK Press A or W repeatedly until Yes appears and then press OK The printer returns to Select Function Note An automatic color registration adjustment is performed every time a new print cartridge is installed Adjusting the color registration manually You can fine tune color registration by performing a manual adjustment a Un A WN 7 From the printer control panel press System Press A or W repeatedly until Admin appears and then press OK Press A or W repeatedly until Maintena
173. rinter is on and Select Function appears From the printer control panel press Job Status Press A or W repeatedly until Walk Up Features appears and then press OK Press A or W repeatedly until Proof Print appears and then press OK Press A or W repeatedly to select your user name and then press OK Press A or W repeatedly to select either Print and DeleteorPrint and Save and then press OK Y Q wu BB V NM Press A or W repeatedly to select the desired number of copies and then press OK Notes e The displayed user ID up to 8 characters is the User ID specified in the Proof Print dialog box of the Paper Output tab of Print Properties The document name displayed up to 12 characters is the Document Name specified in the Proof Print dialog box of the Basic tab of Print Properties Canceling a print job There are several methods for canceling a print job The following sections explain how to cancel a print job from the printer control panel or from a computer depending on the operating system Canceling a print job from the printer control panel To cancel a print job press Stop Qat any time Note If the print job continues to print part ofthe job may have already been transmitted to the printer buffer before the stop command was sent Canceling appears on the display and the remaining buffered pages are printed before the job is canceled Printing 60 Canceling a print job from the Windows taskbar When you send a
174. rtridge 1 Remove the specified print cartridge 2 Firmly shake the cartridge side to side and front to back several times to redistribute toner 3 Reinsert the print cartridge and continue printing S THE SCANNER GLASS DIRTY Clean the scanner glass with a clean lint free cloth dampened with water Is THE COPY TOO LIGHT OR TOO DARK To darken or lighten the overall color levels of your copies 1 From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Copy Defaults appears and then press OK Press A or W repeatedly until Color Saturation appears and then press OK Press A or W repeatedly until Higher Normal or Lower appears and then press OK a uu B VN Press repeatedly until Select Function appears ADJUST THE COPY QUALITY 1 From the printer control panel press System 2 Press A or W repeatedly until Default Settings appears and then press OK 3 Press A or W repeatedly until Copy Defaults appears and then press OK 4 Press A or W repeatedly until Output Quality appears and then press OK Troubleshooting 176 5 Press A or W repeatedly until Standard or Enhanced appears and then press OK 6 Press repeatedly until Select Function appears CHECK THE QUALITY OF THE ORIGINAL DOCUMENT Make sure the quality of the original document is satisfactory CHECK THE DOCUMENT PLACEMENT Make sure the document or photo is loa
175. s 89 Creating a fax group using the Embedded Web Server cssssssesssssscssssesseessssscssescesnsecsueeesueccesseeesseeesseceeaseeensecsnseeesseeesse 90 Creating a fax group using the printer control PANe l nn ssescssecssesceseeccesecessesceseccessccesuccssecesscceesscecssecessuecesseesseeeesseessse 90 Cancelinga Tax JO DSc sehen ote omite tp ddp denen NM Re ned AN ERR UR neuen R EA IER ER ER 91 RECEIVING ad axo ete TOI DRE DIA dateien et dde a NM Pda e UBUSD 91 Understanding the fax receive MOdeS sssssscsssceseeccssecsssesessesesnscesnseesusccssuscesnsessecessccessscesssecessecesuseesusccensecesnccenseesnsccesseenses 91 Setting the fax receive mode RE e Ee RR e bI ee eoe i bees ences reete ibo eielunt 91 Enabling secure faxess eri ete tatem diente eei leer toerest tenentes hees teste fue serie trees 92 Printinigisecute faxes x easet iinn en teg ltutepe tte irte o deett reet reete et cest Rehd 92 Adjusting fax activity report settings oeste P ete teorie eee e E Ieticterd no Rete e ere rei pers 92 Printing fax TEP ONS c censetexi mister eroe e aiias vip o eerte eue tue Pre t Pere i Ts revive eit 93 SENGING a Fax Ald specified tine e exesac aed eiaeen daa dtr ede dnd i pne dene os 93 End blitig Color Fax asse aont ob RR QU ec e PP IR DAMM nbi dati eq s D d d DOR 93 Limiting access to fax and scan operatloris oaa RO EOD NOI GER NR ORUM DRM 94 Limiting who can send faxes to the pribtek ee oerte IRR e rer cote ad re rper re e EIRRT 94 Custo
176. s for Copy Scan or Fax and returning to the standby mode Understanding printer menus 140 Menu item Description Alert Tone Specifies whether to turn on the alarm when an error occurs Panel Select Tone in the printer Soft Notes Normal Loud Off Panel Alert Tone Soft Normal Loud Off Machine Ready Tone Soft Normal Loud Off Copy Job Tone Soft Normal Loud Off Non copy Job Tone Soft Normal Loud Off Fault Tone Soft Normal Loud Off Alert Tone Soft Normal Loud Off e Normal is the factory default setting for Panel Select Tone Machine Ready Tone Copy Job Tone Non Copy Job Tone Fault Tone and Alert Tone e Off is the factory default setting for Panel Alert Tone Understanding printer menus 141 Menu item Description Alert Tone continued Specifies whether to turn on the alarm when an error occurs Out of Paper in the printer Soft Notes Normal Loud Off Offis the factory default setting for Low Toner Auto Clear Alert and Base Tone Normal is the factory default setting for Out of Paper Low Toner Soft Normal Loud Off Auto Clear Alert Soft Normal Loud Off Base Tone Soft Normal Loud Off All Tones Soft Normal Loud Off Time Out You can cancel a printing process when it goes beyond a set Off time period Set the time until the print job is canceled When On this timeout expires the print job is canceled 5 300 seconds Note 30 seconds is th
177. s product ls manufactured from new parts or new and serviceable used parts which perform like new parts ls during normal use free from defects in material and workmanship If this product does not function as warranted during the warranty period contact a Remarketer or Lexmark for repair or replacement at Lexmark s option If this product is a feature or option this statement applies only when that feature or option is used with the product for which it was intended To obtain warranty service you may be required to present the feature or option with the product If you transfer this product to another user warranty service under the terms of this statement is available to that user for the remainder of the warranty period You should transfer proof of original purchase and this statement to that user Notices 202 Limited warranty service The warranty period starts on the date of original purchase as shown on the purchase receipt and ends 12 months later provided that the warranty period for any supplies and for any maintenance items included with the printer shall end earlier if it or its original contents are substantially used up depleted or consumed To obtain warranty service you may be required to present proof of original purchase You may be required to deliver your product to the Remarketer or Lexmark or ship it prepaid and suitably packaged toa Lexmark designated location You are responsible for loss of or dam
178. se envelopes made from 90 g m 24 Ib bond paper Use up to 105 g m 28 Ib bond weight for envelopes as long as the cotton content is 2596 or less All cotton envelopes must not exceed 90 g m 24 Ib bond weight Use only new envelopes If wrinkling or smeared print occurs use the Print Properties to rotate the orientation of the envelope by 180 degrees and then try printing again To optimize performance and minimize jams do not use envelopes that Have excessive curl or twist Are stuck together or damaged in any way Have windows holes perforations cutouts or embossing Have metal clasps string ties or folding bars Have an interlocking design Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Have bent corners Have rough cockle or laid finishes Adjust the width guide to fit the width of the envelopes Load only one size of envelope at a time Envelopes may only be loaded in the multipurpose feeder Load them with the flap up and to the left of the multipurpose feeder Paper and specialty media guide 51 Useonly envelopes with a flap that covers the area where the seams come together For more information see the following illustrations plz E Envelope flap covering seams supported 2 Exposed seams unsupported Note A combination of high humidity over 60 and the high printing temperature may wr
179. select Save All The Address Book is saved with the new fax entry Creating a fax number entry using the Embedded Web Server 1 2 Open a Web browser In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes 3 Click Address Book 4 Under Fax Address Book click Individual Directory 5 In the Directory Listing click Add for any blank address Faxing 88 6 7 Fill in the information for the individual a Inthe Name field enter the name that you want this address to appear under in the Address Book b Inthe Phone Number field enter the phone number of the recipient Click Save Changes to create the phone number Note The first ten entries in the Address Book correspond to the ten One Touch Buttons found on the printer control panel Creating a fax number entry using the printer control panel on QAU d W N e 10 11 12 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Address Book appears and then press OK Press A or W repeatedly until Speed Dial appears and then press OK Press A or W repeatedly to select a Speed Dial entry that is not in use and then press OK Press A or W repeatedly until Name appears and then press OK Use the keypad to type the name and then press OK Pr
180. ser Error Error 010 351 150 Fuser Error Error 010 397 150 Hard Drive Full 151 Insert color 151 Insert Fuser Restart Printer 151 Insert Transfer Unit 151 Insert Tray 2 151 Invalid Job 151 Invalid User 152 Jam at Duplexer 152 Jam at Exit Open Door A 152 Jam at Reg Roll Open Door A 152 Jam at Tray 1 152 Jam at Tray 2 152 Jam at Tray 3 152 Limit Exceeded 152 Load Tray x 153 Login Error 153 Magenta CRUM Error 148 MCU Firmware Error 153 MCU NVRAM Error 153 Network Scan Error Connection Timeout 153 Network Scan Error Directory Not Found 154 Network Scan Error Email Server Full 154 Network Scan Error File Name Exists 154 Network Scan Error Invalid SMB FTP Server 154 Index 208 Network Scan Error Invalid Write Permission 154 Network Scan Error Server Out of Memory 154 Network Scan Error SMTP Connection Failed 155 Non Genuine Toner Installed 155 NV RAM Error 155 Out of Memory 155 PCL Error 155 Printer Too Hot 155 RAM Error 156 Remove Tape color Cartridge 156 Replace color Print Cartridge 156 Replace Black 156 Replace Cyan 156 Replace Fuser Soon 156 Replace Magenta 156 Replace Transfer Unit 156 Replace Transfer Unit Soon 157 Replace Yellow 156 Restart Printer 118 xxx 157 Restart Printer 116 xxx 157 Scan Error 157 Scanner Lamp Error 157 Select Function 159 SMTP Server Error 159 Tray x is Missing 159 Wrong Paper Type 159 Yellow CRUM Error 148 printer optio
181. ss A or W repeatedly until Admin Menu appears and then press OK 4 Press A or repeatedly until Fax Settings appears and then press OK 5 Press A or W repeatedly until Line Type appears and then press OK Faxing 95 6 Press A or VW repeatedly until PBX appears and then press OK The printer must be restarted before the settings take effect Press OK to continue 7 Press repeatedly until Select Function appears Setting the time delay before receiving a fax automatically The Auto Answer receive mode specifies how long the printer waits before answering an incoming call The time ranges from 0 to 255 seconds 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Press A or W repeatedly until Admin Menu appears and then press OK 4 Press A or repeatedly until Fax Settings appears and then press OK 5 Press A or W repeatedly until Auto Answer Fax Auto Answer TEL FAX orAuto Answer Ans FAX appears and then press OK Note Select the receive mode the printer is currently set for 6 Press A or W repeatedly to select the delay time you want and then press OK The printer must be restarted before the settings take effect Press OK to continue 7 Press repeatedly until Select Function appears When the time elapses the printer automatically receives the incoming fax Customizing the default fax settings from the printer control panel Adjusting the fax res
182. t is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be con
183. ted and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult your point of purchase or service representative for additional suggestions The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized changes or mo
184. tedly until Dialing Type appears and then press OK Press A or W repeatedly to select the dialing mode you want and then press OK Nn Oo Uu A WN Press repeatedly until Select Function appears Adjusting the volume The volume can be adjusted for incoming faxes To set the volume 1 Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until Fax Settings appears and then press OK Press A or W repeatedly until Ring Tone Volume appears and then press OK a Uu A WUN Press A or W repeatedly to select the volume you want and then press OK The printer must be restarted before the settings take effect Press OK to continue 7 Press repeatedly until Select Function appears Setting up to fax while behind a PBX If the printer is being used in a business or office it may be connected to a Private Branch Exchange PBX telephone system Ordinarily when dialing a fax number the printer waits to recognize the dial tone and then dials the fax number However this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines PBX enables the printer to dial the fax number without waiting to recognize the dial tone 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Pre
185. the printer control panel set the Paper Type to Transparency Warning Potential Damage Not setting the Paper Type to Transparency could damage the printer Feed transparencies from the multipurpose feeder Usetransparencies designed specifically for laser printers Check with the manufacturer or vendor to ensure transparencies are able to withstand temperatures up to 180 C 356 F without melting discoloring offsetting or releasing hazardous emissions e Use transparencies that are 0 12 0 14 mm 4 8 5 4 mil in thickness or 161 179 g m in weight Print quality and durability depend on the transparencies used Paper and specialty media guide 50 To prevent print quality problems avoid getting fingerprints on the transparencies Before loading transparencies fan the stack to prevent sheets from sticking together We recommend Lexmark part number 1248240 for letter size and Lexmark part number 12A8241 for A4 size transparencies Using envelopes Print samples on the envelopes being considered for use before buying large quantities When printing on envelopes From Print Properties or the printer control panel set the Paper Size and Paper Type Use envelopes designed specifically for laser printers Check with the manufacturer or vendor to ensure the envelopes can withstand temperatures up to 180 C 356 F without sealing wrinkling curling excessively or releasing hazardous emissions For the best performance u
186. then press OK 7 Press Start P to begin copying Copying multiple pages onto a single sheet In order to save paper you can copy two consecutive pages of a multiple page document onto a single sheet of paper There are several settings available N Up setting Description Off Copies one original page image onto one side of a sheet of paper Auto Copies two original pages reduces the images and prints them on one side of a sheet of paper ID Copy Copies two original size images onto one side of a sheet of paper Manual Reduces the two original images as specified in Reduce Enlarge and prints L them on one side of a sheet of paper J 1 Load an original document faceup short edge first into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Copy Use the keypad to enter the number of copies Uu A W N To change the color mode press Color Mode until the light comes on next to the selection you want Choose between B amp W black and white and Color fo Press A or W repeatedly until N Up appears and then press OK 7 Press A or W repeatedly until the N Up option you want appears and then press OK 8 Press Start lt gt to begin
187. thentication is not required this field is left blank M 1 Open a Web browser N In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Properties Under Protocols click Email Server Enter your e maill settings a Uu A W Click Save Changes Creating an e mail address using Address Book Editor 1 Make sure the printer is connected to a computer with a USB cable and both the printer and the computer are turned on 2 Doone ofthe following In Windows Vista click 9 n Windows XP and earlier click Start 3 Click Programs or All Programs gt Lexmark Applications gt Address Book Editor Scanning 79 In the left pane of the Address Book Editor right click E Mail and then select New gt New Entry The E Mail Address dialog appears The Address Book Editor automatically assigns the Address ID to the first empty entry To manually specify the Address ID click Specify an Address Number and then enter a value from 1 to 100 for the desired address number Fill in the information for the e mail address a Inthe Name field enter the name that you want this address to appear under in the Address Book b Inthe E Mail Address field enter the e mail address of the recipient To add this e mail address to existing groups a Click Group Membership b Select the group s to add this entry to and then click OK 8 Click O
188. ting an FTP address using the Embedded Web Server 1 a Uu A W 7 Open a Web browser In the address bar type the IP address of the printer and then press Enter If the Java applet screen appears click Yes Click Address Book Under Server Address Book click Individual Directory In the Directory Listing click Add for any blank address Fill in the information for the FTP server In the Name field enter the name that you want this address to appear under in the Address Book a b In the Server Address field enter the IP address of the FTP server c The port number needs to be specified only if the FTP server is not using the default port d If the FTP server requires you to log in enter the name and password in the appropriate fields e Leave the Share Name and Server Path fields blank Click Save Changes to create the address Scanning to an FTP address 1 nN OQ Uu A W Make sure the printer is connected to the network through a print server and the printer the print server and the computer receiving the scan are all turned on Load an original document faceup into the ADF or facedown on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass If you are loading a document into the ADF adjust the paper guides From the printer control panel press Scan Press A or W
189. tly lower the front door A CAUTION HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it Clearing jams 106 Clearing jams 107 6 Close the front door Clearing jams 108 Clearing Tray 3 jams If the paper did not feed from Tray 3 correctly the jam is in the tray Jam at Tray 3 appears 1 Grasp the handle and pull Tray 3 out Remove the tray completely 2 Remove the jam The jam could be in the tray or behind the tray area Jams in the tray Locate the single piece of paper lying on top of the stack Pull it straight out Clearing jams 109 Jams behind the tray area Locate the jam on the bottom surface of the tray housing You may have to reach far under the printer to locate the jam as shown in the following illustration Pull the jam straight out 3 Align the tray and insert it 4 Push the release button and gently lower the front door N CAUTION HOT SURFACE To reduce the risk of injury from a hot component allow the surface to cool before touching it Clearing jams 110 Clearing jams 111 6 Close the front door Clearing jams 112 Clearing jams in the fuser If the paper is jammed in the fuser area Jam at ExitorJam at Reg Rollappears AJam at Reg Roll message indicates the paper is jammed below the fuser A Jam at Exit message indicates the paper is jammed above the fuser A CAUTION
190. to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your setup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company m
191. tribute toner 3 Reinsert the print cartridge and continue printing Replace Fuser Soon The fuser life is nearly exhausted Order a new fuser Replace Transfer Unit Replace the transfer belt Understanding printer messages 156 Replace Transfer Unit Soon The transfer belt is nearly exhausted Order a new transfer belt Restart Printer 116 xxx An unspecified printer error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact Customer Support and report the message Restart Printer 118 xxx The Network Expansion Card is not installed correctly or is not working correctly due to damage or malfunction 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Reinstall the multi protocol network card 4 Check all cable connections 5 Connect the power cord to a properly grounded outlet 6 Turn the printer back on If the service message appears again contact Customer Support and report the message Scan Error Error 116 xxx Restart Printer An unspecified printer error has occurred 1 Turn the printer off 2 Unplug the power cord from the wall outlet 3 Checkall cable connections 4 Connect the power cord to a properly grounded outlet 5 Turn the printer back on If the service message appears again contact C
192. tterhead place the header toward the front of the tray 6 Align the tray and insert it Setting the Paper Type Make sure the printer is on and Select Function appears From the printer control panel press System Press A or W repeatedly until Tray Settings appears and then press OK Press A or W repeatedly until the desired tray appears and then press OK Press A or W repeatedly until Paper Type appears and then press OK Press A or W repeatedly to select the desired paper type and then press OK N Oo wu A A WN Press repeatedly until Select Function appears Linking trays Tray linking enables the automatic linking feature for trays when the same size and type of paper is loaded in multiple sources By linking trays you can create a larger capacity for output When Tray 2 is empty paper automatically feeds from Tray 3 to finish printing Loading paper and specialty media 46 To set up tray linking Load both Tray 2 and Tray 3 with the same paper size and type From Print Properties change the Paper source to Auto select Set Tray Switching to Nearest Size 1 a Uu Ah WN From the printer control panel press System Press A or W repeatedly until Admin Menu appears and then press OK Press A or W repeatedly until System Settings appears and then press OK Press A or repeatedly until Tray Switching appears and then press OK Press A or W repeatedly until Nearest Size appears and then pr
193. tware is typically installed during the initial printer setup For more information see the Setup sheet or Setup Guide that came with the printer or click Install printer and software on the Software and User s Guide CD When Print is chosen from a program a dialog representing the printer driver opens Click Properties Preferences Options or Setup from the initial Print dialog to open Print Properties and see all ofthe available printer settings that may be changed If a feature in Print Properties is unfamiliar open the online Help for more information Note Print settings selected from the driver override the default settings selected from the printer control panel Printing a document from Windows 1 With a document open click File Print 2 Click Properties Preferences Options or Setup 3 Adjust the settings 4 Click OK 5 Click OK or Print Printing a document from a Macintosh computer 1 With a document open choose File Print 2 From the Copies amp Pages or General pop up menu adjust the settings 3 Click OK or Print Printing the configuration page The configuration page lists information about the printer such as supply levels printer hardware information and network information 1 Make sure the printer is on and Select Function appears 2 From the printer control panel press System 3 Press A or W repeatedly until Information Pages appears and then press OK 4 Press A or repeatedly until Con
194. ustomer Support and report the message Scanner Lamp Error Error 062 371 Understanding printer messages 157 Restart Printer The scanner lock switch is set to the locked position Unlock the scanner 1 Turn the printer off 2 Open the scanner cover Understanding printer messages 158 4 Close the scanner cover 5 Turn the printer back on Select Function The printer is ready to receive print jobs SMTP Server Error Error 016 766 Press OK An error occurred on the SMTP server Press OK to continue and then attempt the operation again If the message appears again contact your system support person Tray x is Missing Tray 2 or Tray 3 is missing Insert the specified tray into the printer Wrong Paper Type Open Door A Remove Paper amp Set Paper Type Paper is jammed inside the printer Clear the paper path to resume printing Understanding printer messages 159 Maintaining the printer Periodically certain tasks are required to maintain optimum print quality Storing supplies Choose a cool clean storage area for the printer supplies Store supplies right side up in their original packing until you are ready to use them Do not expose supplies to Direct sunlight Temperatures above 35 C 95 F High humidity above 80 Salty air Corrosive gases Heavy dust Cleaning the printer If print quality problems such as streaking occur follo
195. versal 250 sheet tray JV 140 x 98 4 mm to 297 x 432 mm 5 5 x 3 9 in to 11 7 x 17 in Multipurpose feeder 105 x 148 mm to 305 x 482 mm 4 1x5 8in to 12x 19 in 3 98 4 x 190 5 mm 3 875 x 7 5 in 7 3 4 Envelope Monarch Recommended for occasional use only This size setting formats the page or envelope for 215 9 x 355 6 mm 8 5 x 14 in for the 250 sheet tray unless the size is specified by the software program S Measurements apply to simplex one sided printing only Paper and specialty media guide 54 Paper size Dimensions Multipurpose Standard 250 sheet Optional 550 sheet feeder Tray 1 MPT tray Tray 2 tray Tray 3 104 8 x 241 3 mm 4 12 x 9 5 in Com 10 Envelope DL Envelope 110x220 mm J X 4 33 x 8 66 in C5 Envelope 162 x 229 mm V X X 6 38 x 9 01 in B5 Envelope 176 x 250 mm J X X 6 93 x 9 84 in Other Envelope 89 x 98 4 mm to V X X 297 x 431 8 mm 3 5 x 3 8 in to 11 7 x 17 in 1 Recommended for occasional use only 2 This size setting formats the page or envelope for 215 9 x 355 6 mm 8 5 x 14 in for the 250 sheet tray unless the size is specified by the software program 3 Measurements apply to simplex one sided printing only Supported paper types Paper type Multipurpose feeder Tray 1 MPT Standard 250 sheet tray Optional 550 sheet tray Tray 2
196. w these cleaning procedures Warning Potential Damage Do not put water directly on the printer or use ammonia based cleaners or volatile solvents such as paint thinner on the printer Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged from the wall outlet A CAUTION SHOCK HAZARD To avoid the risk of electric shock unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding 2 Remove paper from the standard exit bin 3 Dampen a clean lint free cloth with water Warning Potential Damage Do not use household cleaners or detergents as they may damage the finish of the printer 4 Wipe only the outside of the printer making sure to remove any ink residue that has accumulated on the standard exit bin Warning Potential Damage Using a damp cloth to clean the interior may cause damage to your printer 5 Make sure the standard exit bin is dry before beginning a new print job Maintaining the printer 160 Cleaning the scanner glass Clean the scanner glass if you encounter print quality problems such as streaks on copied or scanned images 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the scanner cover 3 Wipe the scanner glass which includes the document glass and ADF glass until it is clean and dry 4 Wipe the white underside of the scanner cover and the white plastic input guides until they
197. want and then press OK a u FF W N Press repeatedly until Select Function appears Making a scanned image lighter or darker 1 From the printer control panel press System 2 Press A or W repeatedly until Default Settings appears and then press OK 3 Press A or W repeatedly until Scan Defaults appears and then press OK 4 Press A or repeatedly until Lighten Darken appears and then press OK 5 Press or P repeatedly to lighten or darken the scan and then press OK 6 Press repeatedly until Select Function appears Setting the scan color mode You can scan an image in color or in black and white Scanning in black and white significantly reduces the file size of the scanned images An image scanned in color will have a larger file size than the same image scanned in black and white 1 From the printer control panel press System 2 Press A or W repeatedly until Default Settings appears and then press OK 3 Press A or W repeatedly until Scan Defaults appears and then press OK 4 Press A or W repeatedly until Color appears and then press OK Scanning 84 5 Press A or W repeatedly to select the color mode you want and then press OK 6 Press repeatedly until Select Function appears Setting the scanned image file type From the printer control panel press System Press A or W repeatedly until Default Settings appears and then press OK Press A or W repeatedly until Scan Defaults appears and then press
198. xmark International Inc deklaruoja kad is produktas atitinka esminius reikalavimus ir kitas 1999 5 EB direktyvos nuostatas Malti Bil pre enti Lexmark International Inc jiddikjara li dan il prodott huwa konformi mal ti ijiet essenzjali u ma dispo izzjonijiet o rajn relevanti li jinsabu fid Direttiva 1999 5 KE Nederlands Hierbij verklaart Lexmark International Inc dat het toestel dit product in overeenstemming is met de essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Norsk Lexmark International Inc erkl rer herved at dette produktet er i samsvar med de grunnleggende krav og vrige relevante krav i direktiv 1999 5 EF Polski Niniejszym Lexmark International Inc o wiadcza e niniejszy produkt jest zgodny z zasadniczymi wymogami oraz pozosta ymi stosownymi postanowieniami Dyrektywy 1999 5 EC Portugu s A Lexmark International Inc declara que este este produto est conforme com os requisitos essenciais e outras disposi es da Diretiva 1999 5 CE Slovensky Lexmark International Inc t mto vyhlasuje e tento produkt sp a z kladn po iadavky a v etky pr slu n ustanovenia smernice 1999 5 ES Slovensko Lexmark International Inc izjavlja da je ta izdelek v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolo ili direktive 1999 5 ES Svenska H rmed intygar Lexmark International Inc att denna produkt st r i verensst mmelse med de v sentliga egenskapskrav och
199. y Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependenton the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another New Zealand Telecom equipment notice This equipment is not capable under all operating conditions of correct operation at the higher sp
200. y 2 when using card stock or glossy paper Storing paper Use these paper storage guidelines to help avoid jams and uneven print quality For best results store paper where the temperature is 21 C 70 F and the relative humidity is 40 Most label manufacturers recommend printing in a temperature range of 18 to 24 C 65 to 75 F with relative humidity between 40 and 6096 Store paper in cartons when possible on a pallet or shelf rather than on the floor Store individual packages on a flat surface Do not store anything on top of individual paper packages Paper and specialty media guide 53 Supported paper sizes types and weights Thefollowing tables provide information on standard and optional paper sources and thetypes of paper they support Note For an unlisted paper size select the closest arger listed size For information on card stock and labels see the Card Stock amp Label Guide Supported paper sizes Paper size Dimensions Multipurpose Standard 250 sheet Optional 550 sheet feeder Tray 1 MPT tray Tray 2 tray Tray 3 A4 210x297 mm V V 8 27 x 11 7 in A5 148 x 210 mm V 5 83 x 8 27 in JIS B5 182x257 mm V 7 17 x 10 1 in Letter 215 9 x 279 4 mm V 8 5 x 11 in Legal 215 9 x 355 6 mm J 8 5 x 14 in Executive 184 2 x 266 7 mm V 7 25 x 10 5 in Folio 216 x 330 mm V 8 5 x 13 in Statement 139 7 x 215 9 mm J 5 5 x 8 5 in Uni
201. ystem Preferences Click Network Click Ethernet Write down the IP Address 3 Enable file sharing on the computer In Mac OS X version 10 5 a b c d e f From the Apple menu choose System Preferences Click Sharing Select File Sharing from the list of Services Click Options Select Share files and folders using SMB Select accounts to enable Windows File Sharing and then click Done In Mac OS X version 10 4 a b c From the Apple menu choose System Preferences Click Sharing Select Windows Sharing A warning icon appears d Select Enable Accounts Select an account that has administrative privileges and then enter the password for that account The warning icon should now be cleared 4 Create a scan address in the Embedded Web Server a sa m0 QA co Type the printer IP address into the address field of your Web browser Note If you do not know the IP address of the printer then print a configuration page and locate the address in the IP Address section Click Address Book Under Server Address Book click Individual Directory In the Directory Listing click Add for any blank address In the Name field type the name that you want this address to appear under in the Address Book Change the server type to SMB In the Server Address field enter the IP address of the computer In the Port Number field enter 139 Type the Login Name and Login Password using the shortname of the account

Lexmark X 560n User's Manual

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