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Lexmark 5400 User's Manual

1. From the Envelope Size list select the envelope size loaded ao oa A QO N Select Portrait or Landscape orientation Notes e Most envelopes use landscape orientation e Make sure the same orientation is also selected in the software application 7 Click OK 8 Click OK 9 Click OK or Print Printing cards 1 Load greeting cards index cards or postcards 2 From the software application click File gt Print 3 Click Properties Preferences Options or Setup 51 4 Select a Quality Speed setting Select Photo for photos and greeting cards and Normal for other types of cards 5 Select the Paper Setup tab 6 Select Paper 7 From the Paper Size list select a card size 8 Click OK 9 Click OK or Print Notes e To avoid paper jams do not force the cards into the printer e To prevent smudging remove each card as it exits and let it dry before stacking Printing multiple pages on one sheet 1 Load paper 2 With a document open click File gt Print 3 Click Properties Preferences Options or Setup 4 From the Print Layout tab select N up ton Being Watios Opin aii ENIN i fe Doia coo r4 ra Leiter Badee fe Pont Pepe Gonder 5 Select the number of pages to print on each page 6 If you want each page image to be surrounded by a border select Print Page Borders 7 Click OK 8 Click OK or Print 52 Working with photos e Make sure that the printer set
2. Error messages Alignment problem 1 Remove the print cartridge tape on cartridge 2 Make sure the sticker and tape have been removed om oy y 3 Reinsert the cartridge 4 Press V to align the cartridge For more information see Aligning print cartridges on page 89 Alignment problem Load only plain unmarked paper for aligning the cartridge used paper The printer will read any markings on used paper which could cause the alignment error message to appear Black Ink Low Color 1 Check the indicated ink level or levels and install a new cartridge or cartridges if Ink Low Photo Ink Low necessary Low ink warnings occur when a cartridge is 25 full 15 full and 10 full To order supplies see Ordering supplies on page 91 2 Press v to continue 110 Cartridge Error Procedure 1 1102 1203 Remove the print cartridges and close the cartridge carrier lids Disconnect the power cord from the electrical outlet 1204 Reconnect the power cord to the electrical outlet or 120F Procedure 1 If the button is not lit press Reinsert the print cartridges If the error e Does not reappear the problem has been corrected e Reappears one of the cartridges is not working properly Continue with Procedure 2 Cartridge Error Procedure 2 ale Follow this procedure to determine which cartridge is not working properly 1203 1 Remove the print cartridges and close the cartridge carrier lids 1
3. on page 102 e Can send but not receive faxes on page 103 e Can receive but not send faxes on page 104 e Printer receives a blank fax on page 105 e Received fax has poor print quality on page 105 e Caller ID information is not displayed on page 106 Cannot send or receive a fax Check messages lf an error message is displayed follow the instructions on the error message dialog Check power If the light is not on see Power button is not lit on page 94 Check cable Make sure cable connections for the following hardware are secure if applicable connections Power supply Telephone Handset Answering machine Check the telephone Plug a telephone into the wall jack wall jack Listen for a dial tone If you do not hear a dial tone plug a different telephone into the wall jack If you still do not hear a dial tone plug a telephone into a different wall jack If you hear a dial tone connect the printer to that wall jack Review digital phone The fax modem is an analog device Certain devices can be connected to the printer so that service checklist digital telephone services can be used e If you are using an ISDN telephone service connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port contact your ISDN provider If you are using DSL connect to a DSL filter or router that will support analog us
4. LEXMARK 5400 Series All In One User s Guide July 2006 www lexmark com Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respective owners 2006 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 Important Safety Information Use only the power supply and power supply cord provided with this product or the manufacturer s authorized replacement power supply and power supply cord Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible To reduce the risk of fire use only a 26 AWG or larger telecommunications RJ 11 cord when connecting this product to the public switched telephone network Refer service or repairs other than those described in the user documentation to a professional service person This product is designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts CAUTIONS When using this product basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not place or use this product near water o
5. e Reappears replace the print cartridge with a new one Left Cartridge Incorrect Right Cartridge Incorrect 113 Left Cartridge Missing Right Cartridge Missing Memory Full reduce memory use Memory Full lower the fax resolution Memory Full Try Setting to Scan After Dial No images have been selected No photo paper size selection has been made No photo files found No proof sheet information One or both cartridges are missing or not installed properly For more information see Installing print cartridges on page 87 Notes e You can make a color copy with only the color cartridge installed e You can print a black and white document with only the black cartridge installed e You cannot copy or print when only the photo cartridge is installed e To remove the error message press x If applicable Print pending received faxes Send fewer pages From the desktop double click the Imaging Studio icon Click Fax Click Manage fax history or All In One fax settings Click the Dialing and Sending tab From the Send fax with this print quality area select a lower print quality Click OK Note The lower fax resolution becomes the default setting for all faxes you send or receive Resend the fax From the desktop double click the Imaging Studio icon Click Fax Click Manage fax history or All In One fax settings Click the Dialing and Sending tab From the When to
6. 7 Press v 8 Press lt or gt repeatedly until Clean Cartridges appears 9 Press v A page prints forcing ink through the print cartridge nozzles to clean them 10 Print the document again to verify that the print quality has improved 11 If print quality has not improved try cleaning the nozzles up to two more times Wiping the print cartridge nozzles and contacts 1 Remove the print cartridges 2 Dampen a clean lint free cloth with water 3 Gently hold the cloth against the nozzles for about three seconds and then wipe in the direction shown 4 Using another clean section of the cloth gently hold the cloth against the contacts for about three seconds and then wipe in the direction shown 5 With another clean section of the cloth repeat step 3 and step 4 6 Let the nozzles and contacts dry completely 90 7 Reinsert the print cartridges 8 Print the document again 9 If the print quality does not improve clean the print nozzles For more information see Cleaning the print cartridge nozzles on page 89 10 Repeat step 9 up to two more times 11 If print quality is still not satisfactory replace the print cartridges Preserving the print cartridges e Keep a new cartridge in its packaging until you are ready to install it e Do not remove a cartridge from the printer except to replace clean or store it in an airtight container The cartridges do not print correctly if left exposed for an extended
7. Select Portrait or Landscape Click OK Click OK or Print ONO OF WN Memory card troubleshooting e Memory card cannot be inserted on page 109 e Nothing happens when memory card is inserted on page 110 Memory card cannot be inserted Check memory card type Make sure that the type of memory card you are using can be used in the printer For more information see Inserting a memory card on page 53 Check memory card See Inserting a memory card on page 53 to determine which slot accommodates your placement memory card and to see instructions on how to insert it 109 Nothing happens when memory card is inserted Check memory card See Inserting a memory card on page 53 to determine which slot accommodates your placement memory card and to see instructions on how to insert it Check memory card type Make sure that the type of memory card you are using can be used in the printer See Inserting a memory card on page 53 Memory card may be Check that there is no obvious damage to the memory card damaged A digital camera may be Disconnect the PictBridge enabled digital camera from the printer connected USB cable may not be 1 Check the USB cable for any obvious damage connected 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with the USB symbol ZS
8. or settings on the display Select a menu or submenu item that appears on the display Feed or eject paper Increase a number Enter a space between letters or numbers Scroll through menus submenus or settings on the display Cancel a print copy scan or fax job in progress Clear a fax number or end a fax transmission and return to the fax default screen Exit a menu or submenu and return to the default copy scan fax or photo card screen Clear current settings or error messages and return to default settings 25 A keypad number or In Copy mode or Photo Card mode Enter the number of copies or prints you want to make symbol In Fax mode Enter fax numbers Navigate an automated answering system Select letters when creating a Speed Dial list Type numbers to enter or edit the date and time shown on the display Auto Answer Set the printer to answer all incoming calls when the button light is on Note For information on setting the number of rings before the printer will answer incoming calls see Receiving a fax automatically on page 72 Phone Book Access any of the programmed Speed Dial numbers 1 89 or Group Dial numbers 90 99 Start Color Start a color copy scan fax or photo print job depending on which mode is selected Start Black Start a black and white copy scan fax or photo print job depending
9. 4 5 6 T 8 Press V Press lt or gt to select a lower transmission speed Press V to save the setting Resend the fax If the problem persists repeat step 1 through step 11 to resend the fax at successively lower transmission speeds Note 2400 bps is the lowest transmission speed Notes e The lower the transmission speed the longer it will take your fax to print e This solution will reduce the speed for future faxes until you reset the transmission speed Caller ID information is not displayed Caller ID pattern may The printer supports two distinct Caller ID patterns Pattern 1 FSK and Pattern 2 DTMF not be set correctly Depending on the country or region you live in and the telecommunications company you subscribe to you may need to switch the pattern in order for the printer to display Caller ID information For more information see Using Caller ID on page 73 Network troubleshooting e The printer to be configured does not appear in the list of printers found on your network on page 106 e Cannot print to the network printer on page 107 e Network name does not appear in the list on page 107 Note If your printer came with a N4050e print server see the installation instructions and User s Guide on the N4050e Setup Utility CD The printer to be configured does not appear in the list of printers found on your network Check security keys SSID is not being broadcast Make sure sec
10. 98 Me Start gt Settings gt Printers Double click the name of your printer Click Printer e Make sure no check mark appears next to Pause Printing e Make sure a check mark does appear next to Set As Default May need to reconnect Press to turn the printer off power supply Disconnect the power cord from the wall outlet Gently remove the power supply from the printer Reconnect the power supply to the printer Plug the power cord into the wall outlet Ais Press to turn the printer on 95 software may not be 1 Uninstall the printer software and then reinstall it For more information see Removing installed correctly and reinstalling the software on page 117 2 Ifthe software still does not install correctly visit our Web site at www lexmark com to check for the latest software a In all countries or regions except the United States select your country or region Click the links for drivers or downloads Select your printer family Select your printer model Select your operating system Select the file you want to download and then follow the directions on the computer screen Cannot print from digital camera using PictBridge Enable PictBridge printing Enable PictBridge printing on the camera by selecting the correct USB mode For more from camera information see the digital camera documentation Make sure the camera is 1 Disconnect the camera PictBridge enabled 2 Connect a Pict
11. Mode is equivalent to the EPA Sleep Mode The Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity The Power Saver Mode is automatically engaged after this product is not used for a specified period of time called the Power Saver Timeout Factory default Power Saver Timeout for this product in minutes Off mode If this product has an off mode which still consumes a small amount of power then to completely stop product power consumption disconnect the power supply cord from the wall outlet Total energy usage It is sometimes helpful to calculate the total product energy usage Since power consumption claims are provided in power units of Watts the power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage The total product energy usage is the sum of each mode s energy usage 122 Index A adding text captions 60 ADF Automatic Document Feeder loading documents 46 paper capacity 47 Advanced tab 38 album page creating 60 aligning print cartridges 89 alignment problem 110 All In One Center Maintain Troubleshoot link 37 opening 35 Saved Images tab 36 Scanning amp Copying tab 35 answering machine receiving a fax with 72 assigning IP address 85 Automatic Document Feeder ADF 22 Automatic Document Feeder ADF paper guide 22 Automatic Document Feeder ADF paper stop 22 Automatic Document Feeder ADF tray 22 B
12. Photos Print photos directly from a memory card or flash drive Save Photos e Save photos stored on a memory card or flash drive to the computer e Copy photos from a memory card to a flash drive Photo Effects Apply red eye reduction color effects or automatic image enhancement to your photos Specify the size of the paper loaded Tools e Maintenance View ink levels Clean cartridges Align cartridges Print a test page e Device Setup Customize printer setup settings e Defaults Reset printer settings to factory defaults 1 Setting will return to factory default setting when a memory card or flash drive is removed 2 Setting must be saved individually For more information see Note below table Note To save Paper Size Paper Type or Photo Size settings 1 Press El 2 Press lt or gt repeatedly until Tools appears 3 Press V 4 Press lt or gt repeatedly until Defaults appears 5 Press v 6 Press lt or gt repeatedly until the setting type you want appears 7 Press v 8 Press lt or gt repeatedly until the setting you want appears 9 Press Vv 30 Saving settings In a setting menu an appears next to the default setting To change the setting 1 Press lt or gt repeatedly until the setting you want appears 2 Press V e To save most settings An appears next to the saved setting e To select a temporary setting An appears next to the selected setting Note The
13. Print Album Page From the directory in the right panel select the folder where your photos are stored Close the directory in the right panel Click Change the category of layouts listed above Select Only Scrapbook Pages Click OK Select a paper size for the photos Select a page layout containing a black box Drag the photos onto the page Click inside the white box A dialog appears Enter the text you want Click OK Click Print Now Note To prevent smudging remove each page as it exits and let it dry before stacking 61 Scanner glass Use the ADF for multiple page A4 letter or legal size documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Note If you want to customize copy settings see Using the Copy menu on page 26 Making a copy 1 Load paper 2 Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass 3 From the control panel press Copy Mode 4 Press Start Color or Start Black Copying photos 1 Load photo paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper 2 Place a photo facedown
14. USB cable into the USB port of the computer The USB port is marked with the USB symbol If you are using an ENA make sure it is connected For more information see the print server documentation Could not detect a proof sheet The document placed on the scanner glass is not a valid proof sheet For more information see Printing photos stored on a memory device using the proof sheet on page 56 Error 1104 1 Remove the print cartridges 2 Reinstall the black cartridge or the photo cartridge in the left carrier 3 Reinstall the color cartridge in the right carrier Failed to Connect Resend the fax There may have been a problem with the quality of the telephone line phone line checklist connection Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly If the telephone line is being used by another device wait until the other device is finished before sending the fax 112 Failed to Connect Make sure the printer is detecting a dial tone check that printer detects dial See Sending a fax while listening to a call On Hook Dial on page 72 tone e Check the Dial Method setting Listen for a dial tone If you hear a dial tone but the printer hangs up without dialing this means it did not recognize the dial tone From the control panel press Fax Mode Press 2 Press lt or gt repeatedly until Fax Setup appears Pre
15. USB cable is not connected to the print server e The print server is not connected to a power source Check Ethernet If you are using a print server connection 1 Check the Ethernet cable for any obvious damage 2 Firmly plug one end of the Ethernet cable into the printer 3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection Check USB connection If you are also using a USB cable 1 Check the USB cable for any obvious damage 2 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with the USB symbol Zz 3 Firmly plug the square end of the USB cable into the USB port on the back of the printer Contact network Contact your system support person to make sure the printer is connected to a working network support connection Check power Make sure the printer is connected to a power source and is turned on For more information see Power button is not lit on page 94 Network name does not appear in the list Check security keys SSID is not being broadcast Make sure security keys are correct Jams and misfeeds troubleshooting e Paper jams on page 108 e Paper or specialty media misfeeds on page 108 e Printer does not feed paper envelopes or specialty media on page 109 e Banner paper jams on page 109 107 Paper jams Is the eu in the paper Press to turn off the printer support upp Firmly grasp the pa
16. a shared printer name When prompted select Test Page to make sure that the computer can print to the printer Follow the directions on the computer screen until installation is complete 84 Using the peer to peer method Go to a network computer that you want to enable to print to the shared printer Insert the printer CD Click Install From the Connect Your Printer dialog select the network option From the Networking Setup dialog select Peer to Peer Enter the shared names of both the printer and the Installing the shared printer on other network computers on the client computers Using the point and print method Go to a network computer that you want to enable to print to the shared printer Browse the Network Neighborhood until you find the name of the shared printer assigned in step 6 on page 84 Right click the printer icon and select Open or Connect This will copy a subset of the printer software from the host computer A printer object will be created in the Printers folder of the client When prompted select Test Page to make sure the computer can print to the shared printer network computer you assigned in step 6 on page 84 When prompted select Test Page to make sure the computer can print to the shared printer Follow the instructions on the computer screen until installation is complete Repeat this procedure for each network computer you want to access the shared p
17. as a data fax modem telephone or answering machine to the printer i Note Remove the plug to access the port LINE port Connect the printer to an active telephone line to send and receive faxes The printer must be connected to this telephone line to receive incoming fax calls Note Do not connect additional devices to the LINE port and do not connect a DSL digital subscriber line ISDN integrated services digital network or cable modem to the printer Power supply with port Connect the printer to a power source Using the control panel buttons and menus Using the control panel The display shows e Printer status e Messages e Menus 23 NO O ee cdc Es 7 Press ie 2 e Turn the printer on and off e Stop the print copy scan or fax process Copy Mode Access the copy default screen and make copies tl iccrmemarecnmsnsrersenmerigteen Scan Mode Access the scan default screen and scan documents e eaaa aaee Fax Mode Access the fax default screen and send faxes feet e eaa Photo Card Access the photo default screen and print photos ee ean T e In Photo Card mode Change the size of a photo eB Display the Copy Scan Fax or Photo Card menu depending on which mode is selected 24 Return to the previous screen Delete a letter or number Decrease a number Delete a letter or number Scroll through menus submenus
18. b Use the toolbar options to scroll between pages zoom in or out or select whether to print text and images or text only c Click e Print or e Close and continue to step 5 5 If needed select a print option from the Toolbar e Normal e Quick e Black and White e Text Only 49 Printing photos or images from a Web page 1 Load paper For best results use photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper Open a Web page with Microsoft Internet Explorer 5 5 or later On the Toolbar the number of photos valid for printing appears next to Photos bs Photos 1 If no number appears next to Photos a From the Lexmark logo drop down menu select Options b Select the Advanced tab C Select a lower minimum photo size d Click OK The number of photos valid for printing appears next to Photos Click Photos The Fast Pics dialog appears If you want to print all the photos or images using the same settings select the size you want the blank paper size in the printer and the number of copies If you want to print one photo or image at a time a Click the photos or images you do not want to print to deselect them b To make common editing changes 1 Right click the photo or image 2 Click Edit 3 Make your selections 4 Follow the instructions on the screen 5 When you are finished making c
19. e To print photos or images from a Web page see Printing photos or images from a Web page on page 50 e To use advanced photo editing options see Using the Photo Editor on page 40 Printing photos stored on a memory device using Fast Pics 1 Load paper For best results use photo or glossy paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper 2 Insert a memory card or flash drive that contains images you want to print For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 The Fast Pics dialog appears 3 From the dialog that appears click on each photo that you want to print 59 4 5 Select the size for each photo the paper size in the printer and the number of copies Click Print Now Printing photos stored on the computer using the Imaging Studio 1 O N O OFF FP WD N Load photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper From the desktop double click the Imaging Studio icon Click Print Photos Click Change Folders From the directory select the folder where your photos are stored Click OK From the dialog that appears click each photo that you want to print Select the size for each photo the paper size in
20. from a memory device to a computer using Fast Pics If the printer is connected directly to a computer you can transfer photos to the computer from a memory card or flash drive Note You cannot transfer photos from a memory device to a computer through an external network adapter 1 Make sure the printer is connected to a computer and both the printer and computer are on 2 Insert a memory card or flash drive that contains the images that you want to transfer For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 The Fast Pics software automatically launches on your computer screen 3 From the Fast Pics dialog click Save Photos to PC The light on the printer blinks to indicate the memory card is being read or transmitting data If your flash drive has a light it blinks to indicate the flash drive is being read or is transmitting data 4 Wait for the light to stop blinking Warning Do not remove cables or media devices or touch the printer in the area shown while the light is blinking 5 Follow the instructions on the computer screen to specify where you want to save the images Transferring photos from a memory device to the computer using the control panel If the printer is connected directly to a computer you can transfer photos to the computer from a memory card or flash drive Note You cannot transfer photos from a memory device to a computer through an external
21. images for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper Check paper condition Use only new unwrinkled paper Software may not be For more information see Software may not be installed correctly on page 95 installed correctly 97 Poor quality at the edges of the page Check minimum print Unless you are using the borderless feature use these minimum print margin settings settings e Left and right margins 6 35 mm 0 25 in for letter size paper 3 37 mm 0 133 in for all paper sizes except letter Top margin 1 7 mm 0 067 in Bottom margin 12 7 mm 0 5 in Select the Borderless print feature From the software application click File gt Print Click Properties Preferences Options or Setup Click Print Layout Click Borderless Be sure paper size matches the printer setting From the software application click File gt Print Click Properties Preferences Options or Setup Click Paper Setup Check the paper size mON BP ORN Print speed is slow Maximize computer Consider purchasing more RAM Select a lower print 1 From the software application click File gt Print quality 2 Click Properties Preferences Options or Setup 3 Click Quality Copies 4 From the Quality Speed area select a lower print quality Software may not be For more information see Software may not be installed correctly on page 95 installed correctly Partial
22. installiert werden Uber die in der Schweiz Zeitsteuertakte Ubertragen werden Die Verwendung des Lexmark Filters ist obligatorisch da in allen analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind 121 Uso del prodotto in Svizzera Questo prodotto richiede un filtro toni Billing svizzero codice Lexmark 14B5109 da installare su tutte le linee che ricevono impulsi remoti in Svizzera E necessario utilizzare il filtro Lexmark poich gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera ENERGY STAR ENERGY STAR Power consumption Product power consumption The following table documents the power consumption characteristics of the product Note Some modes may not apply to your product Mode Description Power consumption Watts Printing The product is generating hard copy output from electronic inputs 14 6 Copying The product is generating hard copy output from hard copy original documents 15 1 Scanning The product is scanning hard copy documents 9 1 Ready The product is waiting for a print job is in the lowest possible power consumption mode The power consumption levels listed in the previous table represent time averaged measurements Instantaneous power draws may be substantially higher than the average Values are subject to change See www lexmark com for current values Power Saver This product is designed with an energy saving mode called Power Saver The Power Saver
23. items on the scanner glass From the control panel press Fax Mode Press 8 Press lt or gt repeatedly until Delay Fax appears Press V Press lt or gt repeatedly until Delay Until appears 7 Press v 11 12 13 14 Enter the time you want to send the fax Press V If the printer is not set to the 24 hour mode press lt or gt repeatedly to select AM or PM Press v to save your settings Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list For more information see Entering a fax number on page 70 If needed repeat step 12 and press V until a maximum of 30 fax numbers have been entered Press Start Color or Start Black 71 Note At the designated time the fax numbers are dialed and the fax is sent to all of the designated fax numbers If the fax transmission is unsuccessful to any of the numbers on the broadcast list the unsuccessful numbers will be dialed again Sending a fax while listening to a call On Hook Dial The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer It is useful when you must navigate an automated answering system or enter a calling card number before sending your fax 1 From the control panel press Fax Mode 2 Press 8 3 Press lt or p repeatedly until On Hook Dial appears 4 Press V You can now hear the dial tone of the telephone line 5 Enter a fax
24. network adapter 1 Insert a memory card or a flash drive that contains the images you want to transfer For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 2 Press lt or gt repeatedly until Save Photos appears 3 Press v 4 If needed press lt or gt repeatedly until Computer appears 5 Follow the instructions on the computer screen Transferring photos from a memory card to a flash drive 1 Insert a memory card that contains the images you want to transfer For more information see Inserting a memory card on page 53 2 Insert a flash drive For more information see Inserting a flash drive on page 54 Which device is to be displayed appears on the display 55 Press lt or gt repeatedly until Camera Card or the specific type of your camera card appears Press Vv Press lt or gt repeatedly until Save Photos appears Press v If needed press lt or gt repeatedly until the setting you want appears Notes e f photos on the memory card were taken on more than one date selections will include Last Date and Date Range e To choose a date range press V and then lt or gt repeatedly until the desired date is displayed Date ranges are displayed by month and year starting with the most recent month Press Start Color or Start Black Note If there is not enough memory on the flash drive a prompt appears on the display Prin
25. number or press Phone Book to select a number from the Speed Dial or Group Dial list For more information see Entering a fax number on page 70 Note Press the keypad numbers to use an automated answering system 6 Press Start Color or Start Black Receiving a fax Receiving a fax automatically 1 Make sure the Fax Auto Answer light is on 2 Toset the number of telephone rings before the printer automatically receives faxes see Setting the number of rings before receiving a fax automatically on page 77 Receiving a fax with an answering machine Note You must set up the equipment as shown in Connecting to an answering machine on page 18 To receive a fax with an answering machine connected to the printer 1 Make sure the Fax Auto Answer light is on When a telephone ring is detected the answering machine picks up the call e If the printer detects a fax it receives the fax and disconnects the answering machine e If the printer does not detect a fax the answering machine receives the call 2 Set the answering machine to answer incoming calls before the printer does For example if you set the answering machine to answer calls after three rings set the printer to answer calls after five rings 3 To set the number of telephone rings before the printer automatically receives faxes see Setting the number of rings before receiving a fax automatically on page 77 72 Receiving a fax manually 1 Mak
26. on the scanner glass in the upper left corner For more information see Loading original documents on the scanner glass on page 48 3 If necessary press Copy Mode 4 Press 8 5 Press lt or gt repeatedly until Quality appears 6 Press v 7 Press lt or gt repeatedly until Photo appears 62 8 Press v 9 Press lt q or gt repeatedly until Paper Size appears 10 Press v 11 Press lt or gt repeatedly until the size you want appears 12 Press v 13 Press lt or gt repeatedly until Original Size appears 14 Press v 15 Press do P repeatedly until the size you want appears 16 Press Start Color or Start Black Collating copies If you print multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Collated Not collated 123 11 1 Load paper Load an original document facedown into the ADF or on the scanner glass From the control panel press Copy Mode Press Ek a F amp F OD N Press lt or gt repeatedly until Collate appears Press v 7 Press lt or 4 repeatedly until the number of copies you want to print appears 8 Press Start Color or Start Black Note If you are using the scanner glass a message appears prompting you for additional pages Repeating an image on one page You can print the same image multiple times on one sheet of paper This option is helpful in creating l
27. or Inserting a flash drive on page 54 3 Press lt or gt repeatedly until Photo Effects appears 4 Press v 5 Press lt or gt repeatedly until the color effect you want appears Note Color effect selections include Sepia Antique Grey and Antique Brown 6 Press v Note The color effect applies to all the photos you print until the active memory card or flash drive is removed Printing photos from a digital camera using DPOF Digital Print Order Format DPOF is a feature available on some digital cameras If your camera supports DPOF you can specify which photos to print how many of each and print settings while the memory card is still in the camera The printer recognizes these settings when you insert the memory card into the printer Notes e Make sure the photo print settings you select match your current printer settings For information on changing printer photo settings see Using the Photo Card menu on page 29 e If you want to print photos by photo number use the photo numbers printed on your proof sheet For information on using a proof sheet see Printing photos stored on a memory device using the proof sheet on page 56 1 Load photo paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper For more information see Loading paper on page 43 2 Insert a memory card For more information se
28. or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges See your user documentation in order to program this information into your fax machine 120 Notice to users of the Canadian telephone network This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of terminals allowed to be connected to a telephone interface The terminus of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The modem REN is located on the rear of the equipment on the product labeling Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification
29. paper types Load up to Make sure 100 sheets of plain paper The paper is designed for use with inkjet printers The paper is loaded in the center of the paper support The paper guides rest against the edges of the paper 50 sheets of heavyweight matte paper The glossy or printable side of the paper faces you If you are not sure 25 sheets of photo paper which side is the printable side see the instructions that came with the 25 sheets of glossy paper paper The paper is loaded in the center of the paper support The paper guides rest against the edges of the paper Note Photos require more drying time Remove each photo as it exits and allow it to dry to avoid ink smudging 43 Load up to Make sure 10 envelopes e The print side of the envelopes faces you The stamp location is in the upper left corner The envelopes are designed for use with inkjet printers The envelopes are loaded in the center of the paper support The paper guides rest against the edges of the envelopes Warning Do not use envelopes that have metal clasps string ties or metal folding bars Notes Do not load envelopes with holes perforations cutouts or deep embossing Do not use envelopes that have exposed flap adhesive Envelopes require more drying time Remove each envelope as it exits and allow it to dry to avoid ink smudging 25 sheets of labels The print side of the labels faces you The top of the labels feeds into the printer f
30. period of time e Keep the photo cartridge in its own storage unit when not in use Cleaning the scanner glass 1 Dampen a clean lint free cloth with water 2 Gently wipe the scanner glass clean Note Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass Ordering supplies To order supplies or to locate a dealer near you visit our Web site at www lexmark com Notes e For best results use only Lexmark print cartridges e For best results when printing photos or other high quality images use Lexmark Premium Photo Paper or Lexmark Photo Paper e To prevent smudging avoid touching the surface of a printed photo For best results remove each printed sheet individually from the paper exit tray and allow the prints to dry at least 24 hours before stacking displaying or storing ltem Number Black cartridge 32 or 34 Color cartridge 33 or 35 Photo cartridge USB cable 1021294 91 Paper size Lexmark Premium Photo Paper 4x 6in 10x 15 cm Letter A4 L Lexmark Photo Paper 4x6in 10 x 15 cm Letter A4 Using genuine Lexmark print cartridges Lexmark printers print cartridges and photo paper are designed to perform together for superior print quality If you receive an Out of Original Lexmark Ink message the original Lexmark ink in the indicated cartridge s has been depleted If you believe you purchased a new genuine Lexmark print cartridge bu
31. send a scanned image to e Select what type of image is being scanned e Select the scan quality Note Click Display Advanced Scan Settings to view all settings Select the quantity and color of copies Select a quality setting for copies Select a blank paper size Select the size of the original document Lighten or darken copies Enlarge or reduce copies Note Click Display Advanced Copy Settings to view all settings 35 Creative Tasks Preview Now Print Repeat an image several times on one page Enlarge or reduce an image Print an image as a multiple page poster Share E mail an image Fax using your computer modem Save Save an image on your computer MagiChop Save multiple photos Edit Edit text found in a scanned document OCR Modify an image with a photo editor View an image of what will be printed or copied Note When multiple sheets are loaded into the ADF the Preview Now feature will only display the first sheet in the Scan Preview area Select a region of the previewed image to scan or copy Note For more information about the Scanning amp Copying tab click Help in the top center of the screen Using the Saved Images tab Use the Saved Images tab to perform tasks with images that are saved on the computer From here You can Preview e Show or create folders e Preview and select images e Rename delete or edit selected images Open With Sel
32. specialty media misfeeds 108 Paper Setup tab changing orientation 39 changing paper size 39 paper sizes specifying 39 paper skewed error 110 paper support 22 paper loading 43 partial document or photo copies 100 partial document or photo prints 98 partial document or photo scans 101 parts Automatic Document Feeder ADF 22 Automatic Document Feeder ADF paper guide 22 Automatic Document Feeder ADF paper stop 22 Automatic Document Feeder ADF tray 22 control panel 22 EXT port 23 LINE port 23 memory card slots 22 paper exit tray 22 paper guide 22 paper support 22 PictBridge port 22 power supply port 23 print cartridge carrier 23 scanner glass 22 scanner unit 23 top cover 22 USB port 23 peer to peer method 85 Phone Book using 75 phone line busy error message 110 phone line error 110 Photo Card menu 29 photo cards loading 45 Photo Editor using 40 photo paper loading 43 photos adding text captions 60 album page 60 copying photos 62 editing 40 loading on the scanner glass 48 125 printing 60 printing all 57 printing by date range 57 printing from a Web page 50 printing from digital camera using DPOF 58 printing from Imaging Studio 60 printing from PictBridge enabled digital camera 59 printing using color effects 58 printing using the proof sheet 56 reducing red eye 40 scrapbook page 60 smudges 98 transferring from memory card to flash drive 55 transferring from memory device to computer using Fast Pics 5
33. the selected setting For information on how to save the setting see Saving settings on page 31 Resetting to factory default settings You can reset your printer to the original settings without using the printer menus Note Resetting to factory default settings will delete all printer settings you selected including Speed Dial and Group Dial numbers If you want to print out those numbers before you reset the printer see Using the Phone Book on page 75 1 Press x and Start Color at the same time Warning Do not release the buttons until Language appears on the display indicating that the printer has been reset 2 Follow the prompts on the display to choose your language country or region code date time and fax number Notes e To reenter your Speed Dial or Group Dial numbers using the computer see Customizing settings using the Fax Setup Utility on page 78 e To reenter your Speed Dial or Group Dial numbers using the control panel see Using the Phone Book on page 75 Removing and reinstalling the software If the printer is not functioning properly or if a communications error message appears when you try to use the printer you may need to remove and reinstall the printer software 1 Click Start gt Programs or All Programs Lexmark 5400 Series 2 Select Uninstall 3 Follow the instructions on the computer screen to remove the printer software 4 Restart the computer before reinstall
34. 2 Collatina CODIC Saas ics Caen caespMeaietesens cen caat cas leer Bata cnancann vase d ele taie ess sacen se ntaasaa alia cacadews eenaneehi siawteneeanlaate ds 63 Repeating an IMAGE ON ONE PAGE ccecccsecccsscecesceceesccuceseueeseeeseeeeeusueesecesseeeseueeecueessueeeeeeeensesenseesnanss 63 Enlarging Or FEQuCING animados erse a a a re keines doctuienacadyneideruiaiatuaalivane tas 64 SCANNING occa occas crags see cic em ececeinte tise en es ace ees ae aoc oe anes eee eee aware 65 Scanning a GO CUM Ni esasi a sane oa tiute Gee gudeeneini td ed eate einen EE 65 Customizing scan settings USING the COMPUTEL cccccccecccsececeeeceeeece cess eeseeeceeeesaeeseuessaeeseueeseeeseeesaeees 65 Scanning documents or images fOr C MAIIING ccccssececceeeecceececceeececeeeeceuseeceeeeceuseessaueesseueeessuseessaees 66 vay 9721 81 1 aL ful gt 4 Or 0 11 9 Pree Pere Cre re Cee eee ee 67 scanning Mages 1Or edln isar a a aaa a a cqaehacd naw 67 Scanning clear images from magazines or NEWSPANELS cccseccceeeceeeeceececeeceeeeseeseeeeseeseeeeseeeseeeseeees 67 Scanning to a computer over a NETWOFK cccccccceecceecceeeeceeeceeeeceueeseeseeeseueesaeeseueesseeeseeessueeseeesseeesseeees 68 PINO sana a E A E AAA 69 Sending a TaXssanere ri aE EA e a Mimi acess 70 Emenno a fax MUMBO usrrennaneai aa doused anda ean inca aan eecniaas edaeens 70 Sending a fax using the control PANE L ce eceecceecseeeeeeeeeeeeceeeeee
35. 204 Disconnect the power cord from the electrical outlet or Reconnect the power cord to the electrical outlet 120F Procedure 2 If the button is not lit press Reinsert the black or photo print cartridge If the error e Reappears replace the black or photo print cartridge with a new one e Does not reappear reinsert the color print cartridge If the error reappears replace the color print cartridge with a new one Clear Carrier Jam Raise the scanner unit remove obstructions Remove any objects blocking the path of the cartridge carrier Make sure the cartridge carrier lids are closed 4 Close the scanner unit 5 Press Vv 111 Clear Carrier Jam Press to turn the printer off Disconnect the power cord from the wall outlet Raise the scanner unit Remove both print cartridges For more information see Removing a used print cartridge on page 87 Make sure the cartridge carrier lids are closed remove cartridges Close the scanner unit Plug the power cord into the wall outlet dy Press to turn the printer on Reinstall the print cartridges For more information see Installing print cartridges on page 87 Computer not connected Make sure your computer is connected and turned on 1 Check the USB cable for any obvious damage 2 Firmly plug the square end of the USB cable into the USB port on the back of the printer 3 Firmly plug the rectangular end of the
36. 5 transferring from memory device using control panel 55 photos removed from card by host 110 PictBridge communications error 110 PictBridge port 22 PictBridge enabled camera printing photos from 59 please remove camera to use memory card 110 point and print method 85 poor copy quality 99 poor quality at the edges of the page 98 poor scanned image quality 101 poor text and graphic quality 97 portrait orientation selecting 39 postcards loading 45 printing 51 power button is not lit 94 power supply port 23 previewing photos from the computer 36 Print album page button 34 print cartridge carrier 23 print cartridge nozzles cleaning 89 print cartridges aligning 89 cleaning 89 installing 87 preserving 91 removing 87 wiping 90 print cartridges ordering 37 Print Layout tab changing document type 39 duplexing 39 Print photos button 34 Print Properties Want To menu 39 opening 38 Options menu 39 Paper Setup tab 39 Print Layout tab 39 Print Properties tabs 39 Quality Copies tab 39 Save Settings menu 39 print quality improving 89 print speed is slow 98 print troubleshooting improving print quality 96 partial document or photo prints 98 poor quality at the edges of the page 98 poor text and graphic quality 97 print speed is slow 98 printer does not feed paper envelopes or specialty media 109 printer receives blank fax 105 printer software reinstalling 117 removing 117 using 33 Printer Status dialog 37 printer to be
37. 5 Click the Speed Dial tab 6 To add a fax number to your Speed Dial list a Click the next empty line in the list b Enter a fax number c Place the cursor in the Contact Name field 74 d Enter a contact name e Repeat step a through step d as necessary using lines 2 89 7 To add a fax group a Scroll down and click on line 90 A new entry box appears Click on the next empty line in the list Enter up to 30 fax numbers for the group Place the cursor in the Contact Name field 0a ooo Enter a contact name f Repeat step b through step e to add additional groups using lines 91 99 as necessary 8 Click OK to save the entries Notes e You can include a calling card number as part of the fax number e Enter a maximum of 64 digits in a fax number Using the Phone Book The Phone Book is a directory of Speed Dial entries 1 89 and Group Dial entries 90 99 To access a Phone Book entry 1 From the control panel press Phone Book 2 Press lt or gt repeatedly until the entry you want appears or Use the keypad to enter the number of the Speed Dial or Group Dial entry To access the Phone Book menu 1 From the control panel press Fax Mode 2 Press Ej 3 Press lt or gt repeatedly until Phone Book appears 4 Press V 5 Press lt or gt repeatedly until the setting you want appears 6 Press V and follow the instructions on the display Use this To View Phone Book entries Add Create a new Sp
38. Bridge enabled digital camera to the PictBridge port See the digital camera documentation to determine whether it is PictBridge enabled Check USB cable Use only the USB cable that came with the camera Remove any memory cards from the printer Check messages If an error message appears on the display see Error messages on page 110 Print troubleshooting e Improving print quality on page 96 e Poor text and graphic quality on page 97 e Poor quality at the edges of the page on page 98 e Print soeed is slow on page 98 e Partial document or photo prints on page 98 Improving print quality Check paper Use the appropriate paper for the document If you are printing photos or other high quality images for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper Use a paper that is a heavier weight or bright white select a higher print Depending on your print job press Copy Mode Scan Mode Fax Mode or Photo Card alit erp Press lt or gt repeatedly until Quality appears Press Vv Press lt or gt repeatedly until the quality you want appears Press V 96 Check print cartridges If the document still does not have the print quality you want follow these steps 1 Align the print cartridges For more information see Aligning print cartridges on page 89 If print quality has not improved continue to step 2 Clean the print cartridge nozzles For more information
39. Forward appears Press V Press lt or gt repeatedly to view the current Fax Forwarding setting To turn off Fax Forwarding press lt or gt repeatedly until of appears h CO O DO N O OF FP WD N Press v to save the setting om Can receive but not send faxes Check mode selection To make sure the printer is set for faxing press Fax Mode Check document Load the original document facedown in the ADF or in the upper left corner of the scanner glass placement Check the Dial Prefix setting From the control panel press Fax Mode Press 8 Press lt or gt repeatedly until Fax Setup appears Press V Press lt or gt repeatedly until Dialing and Sending appears Press v Press lt or gt repeatedly until Dial Prefix appears O N O OA A QO N Press V To change the setting press lt or gt repeatedly until Create appears Press V Enter the prefix to be dialed before each telephone number Press v Check Speed Dial Check to make sure Speed Dial has been programmed for the number that you wish to dial number See Setting up Speed Dial numbers on page 74 As an alternative dial the telephone number manually 104 Be sure that printer is e See Sending a fax while listening to a call On Hook Dial on page 72 detecting a dial tone e Check the Dial Method setting 1 Listen for a dial tone If you hear a dial tone but the printer hangs up without dialing this m
40. ION IS Not ite ao E E were EE E ne 94 Software does not INS Achat cet ats aat baht cet hn loa aeles cmd t dons matnm uc an neausteaintoniaestane ea wacian nea deasacn sioeanmaeed tgademamastnmiecentames 94 PPAOE GOSS MOL 3 A A i ANE PE AE E A E E E E S E E E E E 95 Cannot print from digital camera using PictBridge 0aannannnaennennnennnnnnnnnnnnnrrrsrrrnnrnnnrrnnrrnnrrnrrrnnrrrnnrrenresnrrnneene 96 PINE COUSINS SOO UN corse i a a r Sr 96 ITO FOVING DHA OUAINY edes a a a e aaa 96 Poor text and graphic quali a a aaa raTa EEE a EAEE N AE EE ea EEA Ai 97 Poor quality at the edges of the page ccccccssssccccsececseeseeceeescecseeeceseseeeceuseeessueeeessaeeeessaaeeeseueeessageeessesseeenes 98 Prnt Speed IS SIOW si Staiecn tec cera ate dene riodarte Saha eewctecachato cis te ener hei dance Sha Recent hace tena date Due Outen wha tanec N hen sone eta 98 Partial GOCUIMEMUOF DIMOTO PriMS act fase sice Sasser A A a 98 PANO TS MUA S a aienaeeatteare cist ctr ectore crs atotacanpta a tole dactonn camivel A 98 CODY WOUDIESIOO NING vexsasacccceistate E a valu salanestenets 98 Gopier does nol respond eerren E ee ee 99 scanner unit does NOUCIOSS 2 sAec ee ee ete a ee ee 99 POOP CODY GUIRY ANE E PEE asta E A aitnautaamtchanttcautanateutine A EEE E S N EET 99 Paral document OF DMNOTO COD SS EEr A E a AE EEA E 100 Scan TOUDISSMOOUNG nren e A A 100 Scanner does not reSpond a a a hei a Ge ee 100 Scan Was NOt SUCCESSIU ssica cs cess cds a A a a aece
41. Kingdom e Italy e Ireland e Sweden e Finland e Netherlands e Norway e France e Denmark e Portugal To connect your printer to an answering machine telephone or other telecommunications equipment use the telephone line adapter included in the box with the printer 1 Connect the adapter to the telephone line that came with the printer Note The UK adapter is shown Your adapter may look different but it will fit the telephone outlet used in your location 2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter 14 If your telecommunications equipment uses a US style RJ11 telephone line follow these steps to connect the equipment 1 Remove the plug from the EXT port on the back of the printer ka me Note Once this plug is removed any country or region specific equipment you connect to the printer by the adapter as shown will not function properly Country region Saudi Arabia United Arab Emirates Egypt Bulgaria Czech Republic Belgium Australia South Africa Greece Israel Hungary Poland Romania Russia Slovenia Spain Turkey To connect a telephone an answering machine or other telecommunications equipment to the printer 1 Remove the plug from the back of the printer 15 k me 2 Connect your telecommunications equipment directly to the EXT port on the back of the printer Note Once this plug is removed any country or reg
42. abels decals flyers and handouts 1 Load paper Note If you are copying photos use photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper 2 Load an original document facedown on the scanner glass 3 From the control panel press Copy Mode 63 4 Press 8 5 6 7 8 Press lt or gt repeatedly until Repeat Image appears Press v Press lt or gt repeatedly until the number of images you want to print on one page appears Press Start Color or Start Black Enlarging or reducing an image 1 Load paper Note If you are copying photos use photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass From the control panel press Copy Mode Press Ej Press lt or gt repeatedly until Resize appears Press V Press lt or gt repeatedly until the setting you want appears Note To select Custom Resize press V and use the keypad to enter a custom size Press Start Color or Start Black 64 Scanning S
43. ars Press v 80 5 Press lt or gt repeatedly until Fax Printing appears 6 Press v 7 Press lt or gt repeatedly until Fax Footer appears 8 Press v 9 Press lt or gt repeatedly until On appears 10 Press v 11 During the initial setup of your printer you were prompted to enter the date and time If you have not entered this information a Press 5 twice b Press lt or gt repeatedly until Tools appears Press Vv O Press lt or gt repeatedly until Device Setup appears Q Press V D Press lt or gt repeatedly until Date Time appears Press V Enter the date using the keypad gt Press V j Enter the time using the keypad k Press v If the hour you entered is 12 or less press lt or gt repeatedly until AM PM or 24hr appears m Press V to save the setting Blocking unwanted changes to fax settings This feature blocks network users from changing fax settings 1 From the control panel press Fax Mode 2 Press B 3 Press K or 4 repeatedly until Tools appears 4 Press v 5 Press lt or gt repeatedly until Device Setup appears 6 Press v 7 Press lt or gt until Host Fax Settings appears 8 Press v 81 9 Press or P until Brock appears 10 Press v to save this setting Blocking junk faxes If you have Caller ID you can block faxes sent from specific numbers and or all faxes which do not include a Caller ID number 1 From the
44. asinen E E A es ne 77 Customizing FASC IAG Scenerne a oea ee a ces indeeuncndmannnnoanunee 78 Customizing settings using the Fax Setup Utility 0 ccccccececceeeeceeeeseeeseeeeeseasesseeeeseeeesseeeesegeeeseeesseeeess 78 Seting Upa tax NEADS sie aseriet ahead neared A ET eae ed ae eae ie 79 SONG UPA Tax TOO E koara A tact aa eleebeaieinneal nce dak ee A A 80 Blocking Unwanted changes to fax SettINGS cccccsecccceeeeeeeseeeeeeeeeseeseeeeeeeseueeeeeseeeeesseeeeessaaeeeesaeeeeseeeesseneeesaags 81 Blocking JUNK TAXGS a a Aicanie eine ean ain ie 82 INGTW ORRIN the PrN ssicse kiran hey ceoeuais a a E 84 installing NetWork PrINTETS erris dance vatnonancosendo deals vaseuaceavenndosazcsiateas E a Ra 84 Direct IP Printing ereinen roen aea eE E E E EEEE E T OA 84 Bo ACO EMCI E EE A E EE E E rasta wren aes sae E A E EANA 84 Tips f rinstalling a network DIIINICT x esddsncencriade a a au r a tee 85 ASSIGNING an IP aAddreSS ranne a ar he Ea a a EER a a 85 Finding your MAGC addr ssSs enne a a ate else nee ene le 85 Configuring a network printer manually cceccccseeececeeeeeeceeeeeeseeeeeesaeeeeeseeeeeeeeaueeeeeeaeeeessaueeeseaueessaneeesaaeeeeenaess 85 Finding a printer print server located ON remote subnets ccccecccceeceeseeeceeeecaeeeeeceeeesaeeesaueessaeeeseeeesseeesaaees 86 NetWork TROUDICSNOOUNG TOS sarccocczce iw nsen E EEE E EEEE tne es gue yuea ua iced Occaetelasanavamnavtent 86 Maintaining TING PrN secstwscoees 2
45. azine clippings into the ADF Place these items on the scanner glass From the desktop double click the Imaging Studio icon Click Scan From the Send scanned image to menu select a graphics program to edit the images Click Scan Now When the image finishes processing it opens in the program you selected Edit the image using the tools available in the graphics program For more information see the documentation that came with the graphics program Scanning clear images from magazines or newspapers Descreening helps to remove wavy patterns from images scanned from magazines or newspapers 1 2 Make sure the printer is connected to a computer and both the printer and the computer are on Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass 3 From the desktop double click the Imaging Studio icon 4 Click Scan 67 OS OS O CO N OQ A Click Display Advanced Scan Settings Select the Image Patterns tab Select the Remove image patterns from magazine newspaper descreen check box From the What was scanned menu select Magazine or Newspaper Click OK From the Send scanned image to menu select the destination to which you want to send the scan Click Scan Now Scanning to a computer ov
46. banner paper jams 109 banner paper loading 46 blocking host fax settings 81 box contents 12 broadcast fax sending at a scheduled time 71 immediately 70 Browse photos button 34 buttons control panel Auto Answer 26 Back 25 Cancel 25 Copy Mode 24 Fax Mode 24 keypad 26 Left arrow 25 Lighter Darker 24 Menu 24 Pause Redial 26 Phone Book 26 Photo Card 24 Power 24 Resize 24 Right arrow 25 Scan Mode 24 Select 25 Start Black 26 Start Color 26 buttons Imaging Studio Browse photos 34 Copy 34 Fax 34 Maintain Troubleshoot 35 Print album page 34 Print photos 34 Scan 34 Scan amp edit text OCR 34 Share photos 34 Tips 34 Use memory card photos 34 using 33 Web site 34 C Caller ID not displayed 106 Caller ID using 73 calling card using when faxing 70 using when setting up Speed Dial 74 using while listening to call 72 using with On Hook dial feature 72 using with the Fax Setup Utility 78 can receive but not send fax 104 can send but not receive fax 103 cannot print from digital camera using PictBridge 96 cannot print to network printer 107 cannot scan to application 101 cannot scan to computer over network 102 cannot send or receive fax 102 cards loading 45 memory 53 printing 51 carrier jam error 110 cartridge error 110 cartridge missing error 110 cartridges print aligning 89 cleaning 89 installing 87 preserving 91 removing 87 wiping 90 change paper or photo size setting er
47. ber using the keypad Notes You can include a calling card number as part of the fax number Enter a maximum of 64 digits in a fax number Press Pause Redial to insert a three second pause in a number you are entering to wait for an outside line or get through an automated answering system Speed Dial or Group Dial Press Phone Book Enter Speed Dial and or Group Dial numbers e Press lt or gt repeatedly until the Speed Dial or Group Dial number you want appears e Use the keypad to enter the number of the Speed Dial entry 1 89 or Group Dial entry 90 99 Notes e For instructions on how to add Speed Dial or Group Dial numbers using the computer see Setting up Speed Dial numbers on page 74 e For instructions on how to add Speed Dial or Group Dial numbers using the control panel see Using the Phone Book on page 75 3 If you want to send a fax to a group of numbers broadcast fax a Press V b Repeat step 2 using any combination of the previous methods until a maximum of 30 fax numbers have been entered Sending a fax using the control panel 1 Make sure the printer is on 2 Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass 3 From the control panel press Fax Mode 4 Enter a fax number or pres
48. body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges This equipment uses CA11A telephone jacks Avis r serv aux utilisateurs du r seau t l phonique du Canada Ce produit est conforme aux sp cifications techniques d Industrie Canada Le num ro REN ringer equivalence number num ro d quivalence de sonnerie fournit une indication du nombre maximum de terminaux pouvant tre connect s a l interface t l phonique En bout de ligne le nombre d appareils qui peuvent tre connect s n est pas directement limit mais la somme des REN de ces appareils ne doit pas d passer cing Le num ro REN du modem est indiqu sur l tiquette produit situ e a l arriere de l quipement Les compagnies de telephone constatent que les surtensions lectriques en particulier celles dues a la foudre entra nent d importants d g ts sur les terminaux priv s connect s a des sources d alimentation CA Il s agit la d un probleme majeur d chelle nationale En cons quence il vous est recommand de brancher un parasurtenseur dans la prise de courant a laquelle l quipement est connect Utilisez un parasurtenseur r pondant a des caract ristiques nominales satisfaisantes et certifi par le laboratoire d assureurs UL Underwriters Laboratories un autre laboratoire agr de type NRTL Nationally Recognized Testing Laboratory ou un organisme de cer
49. caeeeeeesseeeeessaeeeessaeeeessaaeeessageeesaaeeessaneeessneeeenaaes 70 Sending a fax USING the computer ccceccccseeceecseeeeeceeseeeceeeeeesseeeeesseueeesseaeeeessueesessacesensaeeessaeeeessaeeessseesensnsaes 71 Sending a broadcast fax at a scheduled tIME ccccccseeecceeeeeeeeeeeeeeeceaeeeeeeeeeeeeseueeeeseeeeeessaueeessaueeesaueeesseeeessaees 71 Sending a fax while listening to a call On Hook Dial cceccccceeeeeeceeeeeeeseeeeeeeeeeeeseeeeeeseaeeeeseaeeeesaaeeesaeeeesaaes 72 PROC GIVING CV 1X vacuo ntcceed E S at resates 72 RECEIVING alax automaticaly sinnn E Hee ee ee ee ee 72 Receiving a fax with an answering Machine scenic beetle ni Bede eae 72 ReCeIVING a Tax Manually sconce aun acne es ee A dee ete ee ee 73 Usmo Galler ID orara ae a oes eA es Sh Bel a a N 73 fF OF WAC WAX CS aean e E voi teaceumeuai lade etenons aden sartantnat ate vat E E 73 PINDO TAX ACIVITY TOPON Suaa R a a maa enielte tude vecinin a i atsaadetes 74 Settling up Speed Dial NUMDETS oases ssiise disse Behe aceese te ssa ecle cca Lie RR ese ee secs ee eee 74 Using the MONG BOOK orrena aa ea aa a a ahaa aarenanetd maaan 75 CUSTOMIZING dial SenNg Sisun a E einen 76 SEUNG UP A dialing PrE eseina es rece eee in eer nea ee eee 76 Setting the distinctive MING aren EE E A E 76 Setting the number of rings before receiving a fax automatically ccccccececececeeeeeeeeeeeeeceeeeeeseeeeeseaeeeessaeeesaaes 77 Seting up to fax while behind a PBX
50. canner glass Use the ADF for multiple page A4 letter or legal size documents Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Note If you want to customize scan settings see Using the Scan menu on page 27 Scanning a document Make sure the printer is connected to a computer and both the printer and the computer are on Load an original document facedown into the ADF or on the scanner glass Press Scan Mode Press lt or gt repeatedly until the destination to which you want to scan appears Press Start Color or Start Black If you want to save the scan from the software application click File gt Save As Enter the file name format and location where you want the scanned image saved O N O A FPF WO N Click Save Customizing scan settings using the computer 1 Make sure the printer is connected to a computer and both the printer and the computer are on 2 Load an original document facedown on the scanner glass 3 From the desktop double click the Imaging Studio icon 4 Click Scan The All In One Center appears on the computer screen with the Scanning amp Copying tab open 5 Click Preview Now 65 6 If you want to scan only a portion of the document click and drag the dotted line box to select a specific area of the preview image to scan 7 From the Send scanned image to menu
51. ccusstceasescenctesnend ancacebeetyexaocaceceaoeciedsanaadateaten aE AE Ea Aae EE aa SER 33 Usmo the Magno StudiO ssis ea A E a a 33 Usma thesAlleIn One C Cniek enese ia a O A 35 Opening MSAN ONS Center srein EEE EEE 35 Using the scanning e Copyn taD sesiis a a Muasalrailed a tadeusies 35 WSING AME savedimages LAD inna sia ieies a a 36 Using the Maintains Troubleshoot IWikai s icdsnsitsduiearaiccnsatiacdeaianconsiied ols wuaeeet neuen E EE 37 WSING Ne SOUIN CSMCR rsrsr a i bacatdcaal paler a etecuig eda R 37 SING PRIN PTOD CICS sci cecc ven teatanauetiis bees cue a E N 38 OPENING PMiAl PIODEMISS einne aaa aa aaa 38 Using the Save Settings Menu asa desicstonceacs ances lend ncaa an cabiceacieanch a aa ar E E E a aaa aa eaa eaaa NEES 39 USING Me rWant Tomen serris EE EEE AE EE AAE EE EEE 39 USING The PUGS MENU meren eE A tyautenuniaetints 39 USING 1NEsPrINGIPODEHICS tapsiu auidedvadevindis aidedaainiades aidede a E 39 vsbo Me PPOO EANO aei E lian dea teauataa deta ceecuet vnnin de caubaanel iaadase cee apenenanata Wcemasins 40 USNO ME TOODI ee a a a 41 Le SIAN Che Ue NC ieee aaa nse e E S 42 Using TNE FAX Setup Uti snee a T a ane enter te acini 42 Loading paper and Original COCUMENIG ccssceeeceeeeeeeeeseeeeeeeneeesseeesonseonseonseeneeeneenees 43 EO AGING 10 AD SMe as Santini a a a Maas eeaudbuint Mauecaans 43 Loading varous paper TY DCS errin aa a aaa REAA EETA EDER 43 Loading original documents into the Automatic D
52. configured does not appear in list of printers found on network 106 printing all photos 57 blocked fax list 82 cards 51 collated copies 50 document 49 envelopes 51 greeting cards 51 index cards 51 last page first 51 multiple pages on one sheet 52 photos 60 photos by date range 57 photos from digital camera using DPOF 58 photos from PictBridge enabled digital camera 59 photos from the computer 60 photos stored on a memory device 59 photos using color effects 58 photos using Fast Pics 59 photos using the proof sheet 56 postcards 51 reverse page order 51 transparencies 51 Web page 49 Web page photos only 50 problem reading memory card error 110 proof sheet using 56 publications finding 9 Q Quality Copies tab 39 R received fax has poor print quality 105 receiving a fax automatically 72 fax forwarding 73 manually 73 using an answering machine 72 recycling Lexmark products 92 WEEE statement 120 reducing an image 64 red eye reducing 40 remote fax error 110 removing print cartridges 87 repeating an image 63 reports fax activity 74 reverse page order 51 right cartridge error 110 ring patterns setting 76 RJ11 adapter 14 S safety information 2 Saved Images tab Creative Tasks section 37 Open With section 36 Photo Prints section 36 Preview section 36 Scan button 34 menu 27 Scan amp edit text OCR button 34 scan troubleshooting cannot scan to application 101 cannot scan to computer over network 102 partia
53. control panel press Fax Mode 2 Press 8 3 Press lt or gt repeatedly until Fax Setup appears 4 Press V 5 Press do P repeatedly until Fax Blocking appears 6 Press V 7 Press lt or gt repeatedly until Turn ON OFF appears 8 Press V 9 Press lt d P repeatedly until On appears 10 Press V 11 If you want to block faxes from specific phone numbers a Press lt or gt repeatedly until Add appears b Press V c Enter a phone number Note You can enter a maximum of 64 numbers Press V If you want to enter a corresponding name enter it using the keypad buttons 0 a Press V If you want to enter additional numbers 1 Press v 2 Repeat step c through step f Q h Note You can enter up to 50 phone numbers h If you do not want to enter additional numbers 1 Press lt or gt repeatedly until No appears 2 Press v 12 If you want to block all faxes that do not provide a Caller ID number a Press lt j or gt repeatedly until Block No ID appears b Press Vv 82 c Press lt or gt repeatedly until On appears d Press V to save the setting 13 If you want to print a list of blocked faxes a Press lt or gt repeatedly until Print appears b Press V to print the list 83 Networking the printer Installing a network printer allows users at different workstations to print to a common printer Methods of setting up a network printer include e a direct Ethernet connection th
54. document or photo prints Check document Make sure the document or photo is loaded facedown on the scanner glass in the upper placement left hand corner Check paper size Make sure the paper size being used matches the size you selected Photo smudges Photo smudges To prevent smudging avoid touching the surface of a printed photo For best results remove each printed sheet individually from the paper exit tray and allow the prints to dry at least 24 hours before stacking displaying or storing Copy troubleshooting e Copier does not respond on page 99 e Scanner unit does not close on page 99 98 e Poor copy quality on page 99 e Partial document or photo copies on page 100 Copier does not respond Check messages If an error message is displayed see Error messages on page 110 Check power If the light is not on see Power button is not lit on page 94 Software may not be For more information see Software may not be installed correctly on page 96 installed correctly Scanner unit does not close Check for obstructions 1 Lift the scanner unit 2 Remove any obstruction keeping the scanner unit open 3 Lower the scanner unit Poor copy quality e Blank pages e Skewed lines e Checkerboard pattern e Smudges e Distorted graphics or pictures e Streaks e Missing characters e Unexpected characters e Faded print e White lines in print e Dark print Check message
55. e Inserting a memory card on page 53 3 Press lt or gt repeatedly until Print Photos appears 4 Press v 5 Press lt or gt repeatedly until Print DPOF Selection appears 6 Press Start Color or Start Black 58 Using a PictBridge enabled digital camera to control printing photos You can connect a PictBridge enabled digital camera to the printer and use the buttons on the camera to select and print photos 1 Insert one end of the USB cable into the camera Note Use only the USB cable that came with the digital camera 2 Insert the other end of the cable into the PictBridge port on the front of the printer Notes e Make sure the PictBridge enabled digital camera is set to the correct USB mode For more information see the camera documentation e The printer recognizes one active media device at a time If you insert more than one media device a message appears on the display prompting you to designate the device you want the printer to recognize e lf the PictBridge connection is successful the following appears on the printer display PictBridge camera detected Press V to change settings If any other message appears see Error messages on page 110 3 Follow the instructions in the camera documentation to select and print photos Note If the printer is turned off while the camera is connected you must disconnect and then reconnect the camera Printing photos using the computer Notes
56. e For more information contact your DSL provider If you are using a PBX telephone service make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine For more information on faxing when using a PBX telephone service see Setting up to fax while behind a PBX on page 77 Verify dial tone Place a test call to the telephone number to which you want to send a fax to make sure that it is working correctly If the telephone line is being used by another device wait until the other device is finished before sending a fax If you are using the On Hook Dial feature turn up the volume to verify a dial tone Disconnect other To ensure the printer is working correctly connect it directly to the telephone line Disconnect equipment temporarily any answering machines computers with modems or telephone line splitters Check for paper jams Check for and clear any paper jams 102 Disable Call Waiting Call Waiting can disrupt fax transmissions Disable this feature before sending or receiving a temporarily fax Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting Do you have Voice Mail Voice Mail offered through your local telephone company may disrupt fax transmissions To service enable both Voice Mail and the printer to answer calls e See Setting the distinctive ring on page 76 Setting select
57. e it does not buckle 108 Printer does not feed paper envelopes or specialty media Check for paper jams Check for and clear any paper jams For more information see Paper jams on page 108 Check media loading e Verify that the specialty media is loaded correctly For more information see Loading various paper types on page 43 Try loading one page envelope or sheet of specialty media at a time Make sure the printer is Click set as the default printer and is not on hold or paused For Windows XP Pro Start gt Settings gt Printers and Faxes e For Windows XP Home Start gt Control Panel gt Printers and Faxes e For Windows 2000 Start gt Settings gt Printers e For Windows 98 Me Start gt Settings gt Printers Double click the name of your printer Click Printer e Make sure no check mark appears next to Pause Printing e Make sure a check mark does appear next to Set As Default Clear banner paper i Press to turn off the printer jams Remove the jammed banner paper from the printer Review banner printing Use only the number of sheets needed for the banner checklist Select the following settings to enable the printer to feed paper continuously without jamming With a document open click File gt Print Click Properties Preferences Options or Setup Select the Paper Setup tab From the Paper Size area select Banner Select Letter Banner or A4 Banner as the paper size
58. e sure the Auto Answer light is off 2 To receive the fax 3 e Press Start Color or Start Black or e Press 9 on the telephone after you answer it and hear fax tones Hang up the telephone The printer receives the fax Using Caller ID Caller ID is a service provided by some telephone companies that identifies the telephone number and possibly the name of the person who is calling If you subscribe to this service it works with the printer When you receive a fax the telephone number of the person who is sending you the fax appears on the display Note Caller ID is available only in some countries and regions The printer supports two distinct Caller ID patterns Pattern 1 FSK and Pattern 2 DTMF Depending on the country or region you live in and the telecommunications company you subscribe to you may need to switch the pattern to display Caller ID information 1 2 9 From the control panel press Fax Mode Press lt or gt repeatedly until Tools appears Press V Press lt or gt repeatedly until Device Setup appears Press V Press lt or gt repeatedly until Caller ID Pattern appears Press V Press lt or gt repeatedly until the setting you want appears Press v to save the setting Forwarding faxes Use the fax forwarding feature if you are going to be away but still want to receive your faxes There are three fax forwarding settings e Off Default e Forward The printer
59. eans it did not recognize the dial tone From the control panel press Fax Mode Press 8 Press lt or gt repeatedly until Fax Setup appears Press V Press lt or gt repeatedly until Dialing and Sending appears Press V Press lt or gt repeatedly until Dial Method appears Press v Press lt or gt repeatedly until Dial Behind PBX appears _h OO O N OO FF FP WD N Press V to save this setting A Printer receives a blank fax Check original Ask the sender to verify the original document was loaded correctly Check ink Check the ink levels and install a new print cartridge if necessary Cartridges may have 1 Remove the print cartridges tape on them 2 Make sure the sticker and tape have been removed om o y y 3 Reinsert the print cartridges Received fax has poor print quality Review checklist for e Check that the quality of the original document is satisfactory sender e Resend the fax There may have been a problem with the quality of the telephone line connection e Increase the fax scan resolution Check ink Check the ink levels and install a new print cartridge if necessary 105 Decrease the transmission speed From the control panel press Fax Mode Press B Press lt or gt repeatedly until Fax Setup appears Press V Press lt or gt repeatedly until Dialing and Sending appears Press V Press lt or gt repeatedly until Max Send Speed appears 3 2 3
60. ect where to send the saved images Photo Prints Click Show More Printing Options to view and adjust the print settings You can e Select the quantity and color of copies Select a quality setting for copies Select a blank paper size Lighten or darken copies Enlarge or reduce copies Note Click Next to select and print photos in standard sizes 36 From here You can Creative Tasks e Print Print an album page with various photo sizes Enlarge or reduce an image Print an image as a multiple page poster e Share Fax an image or document E mail an image or document e Edit Edit text found in a scanned document OCR Modify an image with a photo editor Note For more information about using the Saved Images tab click Help in the top center of the screen Using the Maintain Troubleshoot link The Maintain Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility 1 Click Start gt Programs or All Programs gt Lexmark 5400 Series 2 Select All In One Center 3 Click Maintain Troubleshoot 4 Select from these topics e Maintain or fix quality problems e Troubleshoot problems e Device status and ink levels e More printing ideas and how to s e Contact information e Advanced e View the software version and copyright information e Display the Fax Printer Setup Utility Using the Solution Center The Solution Center provides help as well as informat
61. eed Dial or Group Dial entry Delete a Speed Dial or Group Dial entry Modify Edit a Speed Dial or Group Dial entry Print all Speed Dial and Group Dial entries in the Phone Book 75 Note For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer see Setting up Speed Dial numbers on page 74 Customizing dial settings Setting up a dialing prefix You can add a prefix of up to eight characters to the beginning of each number dialed Characters can include numbers commas and or the symbols and 1 2 10 11 12 From the control panel press Fax Mode Press Ej Press lt q or gt repeatedly until Fax Setup appears Press v Press lt or gt repeatedly until Dialing and Sending appears Press V Press lt or gt repeatedly until Dial Prefix appears Press V To change the setting press lt or gt repeatedly until Create appears Press v Enter the prefix to be dialed before each telephone number Press v to save the setting Setting the distinctive ring Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single telephone line If you subscribe to this service you can program your printer to have a distinctive ring pattern and phone number for incoming faxes 1 2 From the control panel press Fax Mode Press 2 Press lt or gt repeatedly until Fax Setup appears Press V Press lt
62. eeeeceucecseueeceueesseaeeseaeeesausesseueesaeeesaeeesausessaeeesseeessagees 107 Network name does not appear in the list cccceccssccceececeeeecececeusceucecseeeceeeesaueceneesaeessaeeseueesseesaeessueesseesnaass 107 Jams ANG IMISIESCES AMOUDIESMOOUING usss ceecew costes amcusds a a daawi re EEN 107 PAPC OMS sauce teas nnccninlan seine nmcnieunccuenecanunbeuieatataand ni ciunuuduansbee a anne ncesnnag iat Ga tadaae 108 Paper or specialty media MISTCEMS ccccceecccseececeeeeceeeeeceucecseeeeceueeeseucecsueeeesaeesseeeseueeesseessaeessseeesensesseeeeees 108 Printer does not feed paper envelopes Or specialty MECIA ccccceeccecececeeecaeeeeeseeeesaeeeseeeeesseeesaeeesaueesees 109 Banner TOADS jamss esminiai E cohabit taantaardut di newieee aetna ute asst A N N A 109 Memory Cara TFOUDICSMOOUING sia susutusereasenntcanteuadew nessa deausWiauie e 109 Memo card cannot D6 IMSCMO Gh aitusecre sisted enn an Naa E eeeda mana teal 109 Nothing happens when memory card is INSEMME cccccceeccceeececeseeeeeeeenseeeseceseueeeseueessaeeeseusesseeseneueessesenees 110 EOP INC SSAC sara racists aaa a Sadar N a a 110 SEMINGS Are NOUSAV EO eaei dd ue aaie tn tate ecatoawacdule E r st sacentuder ieaneevda aaa tinea 117 Resetting to factory default SOttINGS cccceccesececsecceseeceeeeeceeeseeseceeeeeeeesesseceseueeseasensesensesenueseesenseeenegs 117 Removing and reinstalling the SOPRWALE cccceecccsececeeeeeee
63. eeseeeeseeeesseeeeaneeseeeeseeesaeeeseeesseeeeneeesseeesseeeess 117 NOCES caiicocasien au corauieavavcanactauaauananeuunasosaaaumadnesa ce scacensacaanauiesa cnanadeeeanan Greene vabeauase scabaneaacneniaeeaess 118 FOWGEI GCONSUIMPUOMs ceson REE A 122 NOEK e a a a cen eeseueaeavetaveveeseesnns 123 Finding information about the printer Setup sheet Description Where to find The Setup sheet gives you instructions for setting up You can find this document in the printer box or on the Lexmark hardware and software Web site at www lexmark com Getting Started or Setup Solutions booklet Description Where to find The Getting Started booklet gives you instructions for You can find this document in the printer box or on the setting up hardware and software on Windows operating Lexmark Web site at www lexmark com systems and some basic instructions for using the printer Note If your printer supports Macintosh operating systems see the Mac Help 1 From the Finder desktop double click the Lexmark 5400 Series folder 2 Double click the printer Help icon The Setup Solutions booklet tells you how to solve printer setup problems Note These documents do not ship with all printers If you did not receive a Getting Started booklet or a Setup Solutions booklet see the User s Guide instead User s Guide Description Where to find The User s Guide gives you instructions for using the printer When you install the printer soft
64. eived When you save the settings they apply to every fax you send or receive You can also use this utility to create and edit the Speed Dial list 1 From the desktop double click the Imaging Studio icon Click Fax Click Manage fax history or All In One fax settings Click Adjust speed dial list and other fax settings ao A OQO N Click each tab and change the settings as needed Note For a list of available options see Customizing settings using the Fax Setup Utility on page 78 After you finish customizing the settings click OK 7 Close the Fax Setup Utility 42 Loading paper and original documents Loading paper 1 Make sure e You use paper designed for inkjet printers e If you are using photo glossy or heavyweight matte paper you load it with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper e The paper is not used or damaged e f you are using specialty paper you follow the instructions that came with it e You do not force paper into the printer 2 Before loading paper the first time slide the paper guides out toward the edges of the paper support 3 Load the paper vertically in the center of the paper support and adjust the paper guides to rest against the edges of the paper Note To avoid paper jams make sure the paper does not buckle when you adjust the paper guides Loading various
65. elee tas A aa A e a E ATEA 100 Scanning takes too long or freezes the computer cccccceecceecseeeeeeseeeeeeaeeeeesaeeeeeeseeeeessaeeeessaeeeesseeessaeeeenaaes 101 POOF scanned image quall sare E E A T 101 Partial GOCuimentOr Phol Scans iiaa A A tans naluadenteaeuteties 101 Camo r Sea OAM APPA ON a ga dhaiande Samwnneaananeusamnsindwasheciuluika aapadeiiawaiade ER 101 Cannot scan to a computer over a NetWork cccceccccseeccceeeeceeeeeceeeesseeeceeueesseeeeseueessaueessaeeesausessueeeseeesseeeessaees 102 Fax TOUTS SHOOTING rnanan sanwouiateantadinaes tet ealedsateatiates 102 Gannosend Or receive a 1X vc jcsetere esc eee th ecacteetses ier acdsee nt a Sa a et 102 Gan SENG DULNOLTECEIVE TAXCO ciicc ts cscrtace Saecent otras Maan caterer Gaara ena terre nse okie acne ante tu eeted eae 103 Can receve DULTO SENG TAXCS aoea darn raak deta NO E ER doiatensk oautante TE 104 Printer receives a DINK fax vnc acrete N os cc necu caer A E R eee 105 Received Tax MAS BOOK pN CUA cesses ta cocoon E a on cue aes sean a an eae 105 Caller D informallom iS MOU GISPIAY CO serere a a od steasaaniebacectesites 106 NetWork TFOUDICSIOONNG casstesaccssesszzscuytetwdeuzsagacadsncsnent aeacbwerdesadsSiaecasseconantedsedeeascecancesenadse tusatevaateeeceomane 106 The printer to be configured does not appear in the list of printers found on your nNetwork cccceeeeeeeeeees 106 Cannot print to the network printer cccceccccsscccseeeeceeeece
66. er a network 1 Make sure e The printer is connected to the network through a print server and the printer the print server and the computer receiving the scan are on e The printer is configured to scan over a network Direct IP Printing Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass From the control panel press Scan Mode Press lt or gt repeatedly until the computer to which you want to scan is highlighted If you set a PIN during network setup enter it using the numeric keypad and press V 6 Press lt or gt repeatedly until the scan destination you want appears Press Start Color or Start Black 68 Scanner glass Use the ADF for e Multiple page A4 or letter size documents e Legal size documents Use the scanner glass for single pages small items Such as postcards or photos transparencies photo paper or thin media Such as magazine clippings Note If you want to customize fax settings e Using the control panel see Using the Fax menu on page 28 e Using the computer see Customizing settings using the Fax Setup Utility on page 78 69 Sending a fax Entering a fax number 1 From the control panel press Fax Mode 2 Enter a fax number using The text box Enter a fax num
67. er new print cartridges Lonkact ienaa Advanced Change the appearance of the Printing Status window Turn printing voice notification on or off Change network printing settings Share information with us regarding how you use the printer Obtain software version information View ink levels and order new print cartridges Note For more information click Help in the lower right corner of the screen Using Print Properties Opening Print Properties Print Properties is the software that controls the printing function when the printer is connected to a computer You can change the settings in Print Properties based on the type of project you want to create You can open Print Properties from almost any program 1 With a document open click File gt Print 2 From the Print dialog click Properties Preferences Options or Setup 38 Fam pe 4 Ue ie ee B gi Dema ip Using the Save Settings menu From the Save Settings menu you can name and save the current Print Properties settings for future use You can save up to five custom settings Using the I Want To menu The I Want To menu contains a variety of task wizards printing a photo an envelope a banner a poster or printing on both sides of the paper to help you select the correct print settings for a project Using the Options menu Use the Options menu to make changes to the Quality Options Layout Options and Printing Status Optio
68. esetdocesetacs see ce ae a a a aaa 87 Changing Prnt CALITO CS ct ea ats Sieh ote acces a a a E a 87 REMOVING Ac USEC PNE CAMO Ct ic casatua ctanntenautetonstactienay a sinus engausetea sue a a ceewenunon 87 stalling DUI CAMO S wxdaceccescc5eccas ta iaee inaa inanda n aeaaaee aiiiar ae eaaa eai 87 ACHIEVING Detter print gualily ssn a aa E e A N E NEA 89 ITO OVIAG g etalai GUANIVY AEE E E S A A E A A E A AA 89 AINNI OINCCAIOGES kesisi EE AEE EEEE E OE 89 Cleaning the print cartridge nozzles lt crccassncruntiniecouceiescenvacdeutecnstdnucandycevGaciyedutes wives wun vberatiainuseslediatedeudenusccuesdnieys 89 Wiping the print cartridge nozzles and contacts ccccceecceceeeeeeeeeeceeeeeeeeeeseeeeseeeeseeeeesseeeeseaeeesaeeeseeeseneessaeeesaes 90 Preserving the print CAMMOG CS wxscciswntasecossacetho invade eiedeadeseniseietacddeccuawstsaetadeedhau E a desu ateede dave wwhassaeseaden 91 Cleaning the Scanner GlASS zmonos aa A Ee a EE ne 91 Dderng Supple S erra a soe ee ee 91 Using genuine Lexmark print CartridQes cccccccseccsecececeseececececeuscseecececesseecesensesecseesaueeeseessaeeneesenaass 92 RenlNg a pint CAM GC spaco a a aE Ee Wasanestyaidedeatueleaawlle 92 FACCYCIING Lexmark Produc nesses e e E re EIE 92 TroUDIEsSNOOlN O pain a 93 DELUD VrOUDIESNOOUNG siroa E O E A EErEE 93 Incorrect language appears ON the display cecccceccccneececeeeeeeeeeseeeeeseeeeeseeeeeseeeeseeeesaeeessaeeessueeeseeessueeeseneessees 93 Power DUT
69. ettings on page 31 Using the Fax menu To access and navigate the Fax menu 1 From the control panel press Fax Mode The fax default screen appears If you do not want to change a setting enter the fax number and press Start Color or Start Black If you want to change a setting press Ej Press lt or gt repeatedly until the menu item you want appears Press V Press lt or gt repeatedly until the submenu item you want or the setting you want appears Press V Note Pressing v selects a setting An appears next to the selected setting To go into additional submenus and settings repeat step 6 and step 7 as needed If needed press 5 repeatedly to return to the previous menus and make other setting selections Press Start Color or Start Black 28 Use this iKe Quality Adjust the quality of a fax you are sending Phone Book Add edit and print names and fax numbers of individuals or groups On Hook Dial Dial a telephone number while listening to the call through a speaker on the printer This is useful when you must navigate an automated answering system before sending your fax Delay Fax Enter a specific time to send a fax Note Make sure the date and time are entered correctly before setting a specific time to send a fax Auto Answer Answer all incoming phone calls Lighter Darker Adjust the brightness of a fax you are sending J Fax Setup e Print fax history or transmission status rep
70. f the external print server Configuring a network printer manually 1 From the Configure Network Printers dialog highlight the printer you want to configure and then click Configure 2 Select DHCP or Configure IP Address Manually 3 Enter the desired IP address subnet mask and gateway for the printer 4 Click OK 85 Finding a printer print server located on remote subnets The printer software CD can automatically find the printers that are located on the same network as the computer If the printer and print server are located on another network called a subnet you must manually enter an IP address during printer software installation Network troubleshooting tips Make sure the printer is set up correctly For more information see the printer setup documentation Make sure all cable connections are secure For more information see the printer or print server setup documentation Make sure the correct lights are showing on the print server For more information see the print server documentation Aa QD N If the printer software CD cannot find the printer print server wait a few minutes and then try running the CD again Network traffic speeds vary O1 Make sure the computer you are using to install the printer is connected to the network 6 See the print server documentation for additional troubleshooting 86 Maintaining the printer Changing print cartridges Removing a used print cartridge 1 Make s
71. fax number Notes You can include a calling card number as part of the fax number Enter a maximum of 64 digits in a fax number Select the number of times you want the machine to redial and the time between those attempts if the fax cannot be sent on the first try Choose whether to scan the entire document before dialing the number Note Select After Dial if you are sending a large fax or a multiple page color fax Select a maximum send speed and print quality for outgoing faxes From the Automatic fax conversion line select ON to match the resolution setting of the receiving fax machine Ringing and Answering Select incoming call options Select auto answer options Select whether you want to forward a fax or print it and then forward it Enter a fax forwarding number Manage blocked faxes Fax Printing Reports Automatically reduce an incoming fax to fit to the paper size loaded or print it on two sheets of paper Choose whether to print a footer the date time and page number to appear on each page you receive Select a paper source Choose whether to print on both sides of the paper Select when to print fax activity and confirmation reports Speed Dial Create add to edit or delete entries from the Speed Dial list including Group Dial entries 6 Click OK after you finish customizing the settings 7 Close the Fax Setup Utility Setting up a fax header During the initial setup of yo
72. fs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Telephone companies report that electrical surges typically lightning transients are very destructive to customer terminal equipment connected to AC power sources This has been identified as a major nationwide problem It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected An appropriate AC surge arrestor is defined as one that is suitably rated and certified by UL Underwriter s Laboratories another NRTL Nationally Recognized Testing Laboratory or a recognized safety certification body in the country region of use This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business
73. hanges click Done 6 Select the size you want the blank paper size in the printer and the number of copies 7 Click Print Now Printing collated copies If you print multiple copies of a document you can choose to print each copy as a set collated or to print the copies as groups of pages not collated Collated Not collated 1 134 14 J 125 234 Load paper 2 With a document open click File gt Print 3 Click Properties Preferences Options or Setup 4 From the Quality Copies tab select the number of copies to print 5 Select the Collate Copies check box 50 6 If you want to print with reverse page order select the Print Last Page First check box 7 Click OK 8 Click OK or Print Printing the last page first reverse page order 1 Load paper 2 With a document open click File gt Print 3 Click Properties Preferences Options or Setup 4 From the Quality Copies tab select Print Last Page First 5 Click OK 6 Click OK or Print Printing transparencies 1 Load transparencies 2 With a document open click File gt Print 3 Click OK or Print Note To prevent smudging remove each transparency as it exits and let it dry before stacking Transparencies may require up to 15 minutes to dry Printing envelopes Load envelopes From the software application click File gt Print Click Properties Preferences Options or Setup From the I Want To menu select Print on an envelope
74. how to use the printer with Windows operating systems If you are using a Macintosh operating system see the Mac Help 1 From the Finder desktop double click the Lexmark 5400 Series folder 2 Double click the printer Help icon Using the printer software Use this software Select the best print settings for the document you are printing The Photo Editor Edit photos and graphics The Toolbar Create printer friendly versions of an active Web page Fast Pics Transfer digital photos from a memory card a flash drive or a PictBridge enabled digital camera to the computer You can also print photos using the computer The Fax Setup Utility Adjust fax settings Using the Imaging Studio The Imaging Studio buttons link to software and information that help you with the following tasks e Printing browsing or sharing photos e Using photos from a memory card flash drive or PictBridge enabled digital camera e Printing an album page e Scanning and editing text using OCR e Scanning copying or faxing e Finding our Web site e Finding tips on using the software e Finding maintenance and troubleshooting information To open the Imaging Studio use one of these methods Aid aoo im Method 2 From the desktop double click the Imaging Studio 1 Click Start gt Programs or All Programs gt Lexmark icon 5400 Series 2 Select Imaging Studio 33 Click the Imaging Studio button for the task you want to complete To Prin
75. ing the printer software 5 Click Cancel on all New Hardware Found screens 6 Insert the CD and then follow the instructions on the computer screen to reinstall the software Note If the install screen does not appear automatically after you restart your computer click Start gt Run and then type D setup where D is the letter of your CD ROM drive 117 Notices Product name Lexmark 5400 Series Machine type 4425 001 4425 002 4425 A01 4425 0H1 Edition notice June 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark I
76. ion about the printer status and ink level To open the Solution Center use one of these methods Aid aoo im Method 2 From the desktop double click the Imaging Studio icon 1 Click Start gt Programs or All Programs gt Lexmark and then click the Maintain Troubleshoot button 5400 Series 2 Select Solution Center The Solution Center consists of six tabs From here You can Printer Status Main dialog e View the status of the printer For example while printing the status of the printer iS Busy Printing e View ink levels and order new print cartridges 37 From here You can e Learn how to Use basic features Print scan copy and fax Print projects such as photos envelopes cards banners iron on transfers and transparencies Find the electronic User s Guide for more information View ink levels and order new print cartridges Troubleshooting Learn tips about the current status Solve printer problems View ink levels and order new print cartridges Maintenance Install a new print cartridge Note Wait until scanning is complete before installing a new print cartridge View shopping options for new cartridges Print a test page Clean to fix horizontal streaks Align to fix blurry edges Troubleshoot other ink problems View ink levels and order new print cartridges Contact Information Learn how to contact us by telephone or on the World Wide Web View ink levels and ord
77. ion specific equipment that you connect to the printer by the adapter as shown will not function properly Country region e Germany e Austria e Switzerland There is a plug installed in the EXT port of the printer This plug is necessary for the proper functioning of the printer Note Do not remove the plug If you remove it other telecommunications devices in your home such as telephones or answering machines may not work Connecting directly to a telephone wall jack Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer 1 Make sure you have a telephone cord and a telephone wall jack 2 Connect one end of the telephone cord into the LINE port of the printer 16 3 Connect the other end of the telephone cord into an active telephone wall jack pe Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer Note Setup steps may vary depending on your country or region For more information on connecting the printer to telecommunications equipment see Using an RJ11 adapter on page 14 1 Make sure you have the following e A telephone e Two telephone cords e A telephone wall jack 2 Connect one telephone cord to the LINE port LH of the printer and then plug i
78. ions include single ring double ring triple ring and any ring e Consider adding a second telephone line for the printer Check country code Make sure the country code has been set for the country or region where you are operating the printer From the control panel press Fax Mode Press 8 Press lt or gt repeatedly until Tools appears Press V Press lt or gt repeatedly until Device Setup appears Press V 7 Press lt or gt repeatedly until Country Code appears 8 Press Vv 9 Press lt or gt repeatedly until the country or region where you are operating the printer appears 10 Press V to save the setting Is your printer memory 1 Dialthe receiving number full 2 Scan the original document one page at a time Can send but not receive faxes Load paper Load paper to print any faxes that have been stored in the printer Check the Auto Answer If the Auto Answer light is on button e The printer will answer after the preset number of telephone rings e f you are using a distinctive ring see Setting the distinctive ring on page 76 Check ink Check the ink levels and install a new cartridge if necessary 103 Check whether Fax Forwarding is selected From the control panel press Fax Mode Press aj Press lt or gt repeatedly until Fax Setup appears Press V Press lt or gt repeatedly until Ringing and Answering appears Press V Press lt or gt repeatedly until Fax
79. irst The adhesive on the labels does not extend to within 1 mm of the edge of the label You use full label sheets Partial sheets with areas exposed by missing labels may cause labels to peel off during printing resulting in a paper jam The labels are loaded in the center of the paper support The paper guides rest against the edges of the labels Note Labels require more drying time Remove each sheet of labels as it exits and allow it to dry to avoid ink smudging 50 transparencies e The rough side of the transparencies faces you e If the transparencies have a removable strip each strip faces away from you and down toward the printer e The transparencies are loaded in the center of the paper support e The paper guides rest against the edges of the transparencies Notes e Transparencies with paper backing sheets are not recommended e Transparencies require more drying time Remove each transparency as it exits and allow it to dry to avoid ink smudging 44 Load up to 10 iron on transfers 25 greeting cards 25 index cards 25 photo cards 25 postcards 100 sheets of custom size paper Make sure e You follow the loading instructions that came with the iron on transfers e The print side of the transfers faces you e The transfers are loaded in the center of the paper support e The paper guides rest against the edges of the transfers Note For best results load transfers one at a time e The print
80. ive owners Conventions Note A Note identifies something that could help you Warning A Warning identifies something that could damage your product hardware or software A CAUTION A CAUTION identifies something that could cause you harm X CAUTION This type of CAUTION indicates that you should not touch the marked area AN CAUTION This type of CAUTION indicates a hot surface AN CAUTION This type of CAUTION indicates a shock hazard A CAUTION This type of CAUTION indicates a tipping hazard 118 Federal Communications Commission FCC compliance information statement This product has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated ina residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television recep
81. l document setting that you are copying Scan troubleshooting e Scanner does not respond on page 100 e Scan was not successful on page 100 e Scanning takes too long or freezes the computer on page 101 e Poor scanned image quality on page 101 e Partial document or photo scans on page 101 e Cannot scan to an application on page 101 e Cannot scan to a computer over a network on page 102 Scanner does not respond Check messages If an error message is displayed see Error messages on page 110 Check power If the light is not on see Power button is not lit on page 94 Make sure the printer is set 1 Click as the default printer and is In Windows XP Pro Start gt Settings gt Printers and Faxes not on hold or paused In Windows XP Home Start Control Panel gt Printers and Faxes In Windows 2000 Start gt Settings gt Printers In Windows 98 Me Start gt Settings gt Printers 2 Double click the name of your printer 3 Click Printer e Make sure no check mark appears next to Pause Printing e Make sure a check mark does appear next to Set As Default Software may not be For more information see Software may not be installed correctly on page 96 installed correctly Scan was not successful USB cable may not be 1 Check the USB cable for any obvious damage connected 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firm
82. l document or photo scans 101 poor scanned image quality 101 scan was not successful 100 scanner does not respond 100 scanning takes too long or freezes the computer 101 scan was not successful 100 scanner does not respond 100 scanner glass 22 cleaning 91 loading documents 48 scanner unit 23 scanner unit does not close 99 scanning customizing settings 27 customizing settings using the computer 65 editing images 67 editing text 67 from magazines and newspapers 67 over a network 68 saving scanned image 65 to computer 68 to e mail 66 using the control panel 65 Scanning amp Copying tab Copy section 35 Creative Tasks section 36 Preview section 36 Scan section 35 using 35 scanning takes too long or freezes the computer 101 scrapbook page creating 60 settings are not saved 117 settings saving 31 setup troubleshooting cannot print from digital camera using PictBridge 96 incorrect language appears on display 93 page does not print 95 126 power button is not lit 94 software does not install 94 Share photos button 34 shared printing peer to peer method 84 point and print method 84 software All In One Center 35 Fax Setup Utility 42 Imaging Studio 33 Photo Editor 40 Print Properties 38 removing and reinstalling 117 Solution Center 37 Toolbar 41 using 33 software does not install 94 Solution Center Advanced tab 38 Contact Information tab 38 How To tab 38 Maintenance tab 38 opening 37 Printer Status dialog 37 Trouble
83. later Select Page Setup options Select Options to customize the toolbar appearance or select a different setting for printing photos Access links to the Lexmark Web site Access Help for additional information Uninstall the Toolbar Print an entire Web page in normal quality Print an entire Web page in draft quality Black and White Print an entire Web page in black and white 41 Click Text Only Print only the text of a Web page Print only the photos or images on a Web page Note The number of photos or images valid for printing appears next to Photos A Photos 1 Preview Preview a Web page before printing Using Fast Pics Use Fast Pics to save or print photos from a digital camera memory card or flash drive Use one of these methods to open Fast Pics e Insert a digital camera memory card or flash drive For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 e From the Imaging Studio click Use Memory Card Photos With Fast Pics you can e Print photos using a computer For more information see Printing photos stored on the computer using the Imaging Studio on page 60 e Save photos from a memory card or flash drive to the computer For more information see Transferring photos from a memory device to a computer using Fast Pics on page 55 Using the Fax Setup Utility Use this utility to adjust how faxes are sent and rec
84. lt a or gt repeatedly until Fax Setup appears 4 Press v 5 Press lt or gt repeatedly until Dialing and Sending appears 6 Press v 7 Press lt or gt repeatedly until Dial Method appears 8 Press v 9 Press lt or gt repeatedly until Behind PBX appears 10 Press V to save this setting T7 Customizing fax settings Customizing settings using the Fax Setup Utility You can adjust the fax settings in the Fax Setup Utility These settings apply to the faxes you send or receive 1 From the desktop double click the Imaging Studio icon 2 Click Fax 3 Click Manage fax history or All In One fax settings 4 Click Adjust speed dial list and other fax settings a Printer Setup Utility Dialing and Sending Ringing and Answering Fax Printing Reperts Speed Dial Dialing on pour phone line type Dial method Dial poetic Dial volurne Personal Information sent on each lax Your fae number 5555555555 Your fax mame CFD Fax When fax can mol be senl busy signal Redial attempts J times r Time b lween radias p mires Sending oplions When to scan document Altes Dial z Maximum tend speed 3600 Default send quadity Standard 7 Aubornabe fax conversion n w 78 5 Click each tab and change the settings as needed Options Dialing and Sending Select the telephone line format you want to use Enter a dialing prefix Select a dialing volume Enter your name and
85. ly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with the USB symbol Reboot computer Turn off and then restart your computer Software may not be For more information see Software may not be installed correctly on page 96 installed correctly 100 Scanning takes too long or freezes the computer Other software may be Close all programs not being used running Change the scanning 1 Click Start gt Programs or All Programs Lexmark 5400 Series resolution to a lower value 2 Select All In One Center 3 From the Scan area click See More Scan Settings 4 Click Display Advanced Scan Settings 5 From the Scan tab select a lower scan resolution Poor scanned image quality Check messages If an error message is displayed see Error messages on page 110 Clean the scanner glass If the scanner glass is dirty gently wipe it with a clean lint free cloth dampened with water Adjust the quality of the Make sure the printer is connected to a computer and both the printer and the computer scan are on Load an original document facedown on the scanner glass From the desktop double click the Imaging Studio icon Click Scan The All In One Center appears with the Scanning amp Copying tab expanded From the Select Scan Quality section select another DPI setting Click Scan Now Review steps to improve See Improving print quality on page 89 print
86. ly until Dialing and Sending appears Press V Press lt or gt repeatedly until Max Send Speed appears Press v Press lt or gt repeatedly until a lower speed appears O O N O OF A QO N Press Vv h Notes e The lower the transmission speed the longer it will take your fax to print e This solution will reduce the speed for future faxes until you reset the transmission speed Resend the fax If the problem persists repeat step 1 through step 11 to send the fax at successively lower transmission speeds Some photos removed Some of the photos on the photo proof sheet were deleted from the memory card through from card by host the computer You must print a new photo proof sheet For more information see Printing photos stored on a memory device using the proof sheet on page 56 There is a problem e See Memory card cannot be inserted on page 109 reading the memory a e See Nothing happens when memory card is inserted on page 110 cara 116 Settings are not saved Settings time out during a current job If you press V to select a setting an appears next to the selected setting The printer reverts to the default setting after two minutes of inactivity or if the printer is turned off For information on how to change this timeout feature see Saving settings on page 31 Settings are not saved for future jobs If you press v to select a setting an appears next to
87. mark Solution Center Description Where to find The Lexmark Solution Center software is included on your To access the Lexmark Solution Center CD It installs with the other software if your printer 1 Click Start gt Programs or All Programs gt Lexmark connects to a computer 5400 Series 2 Select Lexmark Solution Center Customer support Description Where to find North America Where to find rest of world Telephone support Call us at Telephone numbers and support hours vary by e US 1 800 332 4120 country or region Monday Friday 8 00 AM 11 00 PM EST Visit our Web site at www lexmark com Saturday Noon 6 00 PM EST Select a country or region and then select the Customer Support link e Canada 1 800 539 6275 wi Note For additional information about Monday Friday 9 00 AM 9 00 PM EST contacting Lexmark see the printed warranty Saturday Noon 6 00 PM EST that shipped with your printer e Mexico 001 888 377 0063 Monday Friday 8 00 AM 8 00 PM EST Note Support numbers and times may change without notice For the most recent phone numbers available see the printed warranty statement that shipped with your printer E mail support For e mail support visit our Web site E mail support varies by country or region and www lexmark com may not be available in some instances Click CUSTOMER SUPPORT Visit our Web site at www lexmark com Click Technical Support Select a country or region and then
88. more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation and e The equipment shall go on hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call attempt e The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between the end of one call attempt and the beginning of another South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN Using this product in Switzerland This product requires a Swiss billing tone filter Lexmark part number 14B5109 to be installed on any line which receives metering pulses in Switzerland The Lexmark filter must be used as metering pulses are present on all analog telephone lines in Switzerland Utilisation de ce produit en Suisse Cet appareil n cessite l utilisation d un filtre de tonalit de facturation suisse n de r f rence Lexmark 14B5123 devant tre install sur toute ligne recevant des impulsions de comptage en Suisse Ce filtre doit tre utilis pour toute installation car ces impulsions existent sur toutes les lignes telephoniques suisses Verwendung dieses Produkts in der Schweiz Fur dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zahlzeichenubertragung Lexmark Teilenummer 14B5109 f r jede Leitung
89. n using 4 Ifthe light is not on press Software does not install Check your operating The following operating systems are supported Windows 98 Me Windows 2000 Windows system XP and Mac OS X Check your system Check that your computer meets the minimum system requirements listed on the box requirements USB cable may not be Check the USB cable for any obvious damage connected Firmly plug the square end of the USB cable into the back of the printer Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with the USB symbol Use these steps to install Turn off and then restart your computer the printer software Click Cancel on all New Hardware Found screens Insert the CD and then follow the instructions on the computer screen to reinstall the software May need to reconnect Press to turn the printer off power supply Disconnect the power cord from the wall outlet Gently remove the power supply from the printer Reconnect the power supply to the printer Plug the power cord into the wall outlet Press to turn the printer on Other software may be running Close all open software applications Disable any anti virus programs Double click the My Computer icon In Windows XP click Start to access the My Computer icon Double click the CD ROM drive icon If necessary double click setup exe Follow the instructions on the computer screen to in
90. ned images 67 emission notices 119 enlarging an image 64 envelopes loading 44 printing 51 error 1104 110 error messages alignment problem 110 carrier jam 110 cartridge error 110 cartridge missing 110 change paper or photo size setting 110 change paper size setting 110 color ink low 110 computer not connected 110 could not detect a proof sheet 110 error 1104 110 failed to connect 110 fax error 110 fax mode unsupported 110 insert camera memory card 110 invalid photo paper size selection 110 left cartridge error 110 load paper 110 memory full 110 no images have been selected 110 no photo files found 110 no photo paper size selection has been made 110 no proof sheet information 110 only one device or media card allowed 110 paper jam 110 paper skewed 110 phone line busy 110 phone line error 110 PictBridge communications error 110 please remove camera to use memory card 110 problem reading memory card 110 remote fax error 110 right cartridge error 110 some photos removed from card by host 110 EXT port 23 e mailing documents or photos 66 F factory default settings resetting to 117 failed to connect error message 110 Fast Pics 42 Fax menu 28 fax activity reports 74 customizing settings 78 forwarding 73 receiving automatically 72 receiving manually 73 Fax button 34 fax error 110 fax footer setting up 80 fax header setting up 79 fax mode unsupported error message 110 fax settings blocking unwanted changes 81 Fa
91. ng PictBridge 96 incorrect language appears on display 93 page does not print 95 power button is not lit 94 software does not install 94 U unwanted faxes blocking 82 USB port 23 Use memory card photos button 34 using RJ11 adapter 14 W Web page printing 49 printing only the photos 50 Web site button 34 finding 9 127
92. nnecting directly to a telephone wall JACK ccccccccssececcsececceeeeecceececseescecseaecesseuseceeseaeceessaeeessueeessegeeensniags 16 COMMECING TO ai Tele DMONG vase ited aanseinbeaneercane ne cealaudeurs A N 17 Connecting tO AN answering MACNING ccccsecccccesececceeseccceeeeeceueceecsueceeeseuseeeseueeeessaeeeessaseesseaesesseeeesaueeeesssegs 18 Connecting to a computer with a modem ccccccseecccceeeeecceeseeeeeuueeeseaeeeeseeeeeeseaeeeeseaeeeeseeeeessaueeeseneeeesaeeeeesaeees 19 Learning about the printer ssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn 22 Understanding the parts of the DrINte lr vcssececesecoeetoscas vances cates ceanentoacebeseesssacssacestadssevienes eevee danddevalveveateareyes 22 Using the control panel DUttOnS ANd Men s cccccceecceescccececeeeccececucecsecseueeceeessueeceeneesecsesseeeseesensass 23 SB s are Watareite o ay o i 6y2 ale Barmera centre re ei Mere ren etn E en cn meen rt cere en err etree ren etre eee 23 Using the Copy Menu ivre norena a a ca ln cesie a a T 26 Using the Scan MENU sissen a a a a a ae a aa aaa ae aa EEEE i 27 Using the Fax MON Usa crie E E A E ina we 28 Using the Photo Card MOA asserir a a a Maran ane ae 29 SAVING SetNgS eea E E EA E E E E A E EA E Ei 31 Learning about the software s ssusnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnm nnmnnn 33 Using the printer SOMWA E x cxisse
93. nner glass From the control panel press Scan Mode Press lt or gt repeatedly until E mail appears Press Start Color or Start Black oa A Q Follow the instructions on the computer screen 66 Scanning text for editing Use the Optical Character Recognition OCR software feature to turn scanned images into text you can edit with a word processing application 1 Make sure e The printer is connected to a computer and both the printer and the computer are on e ABBYY Fine Reader is installed Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass 3 From the desktop double click the Imaging Studio icon 4 Click Scan amp Edit Text OCR 5 Click Preview Now Note Preview is not supported when using the Automatic Document Feeder You can preview one page at a time when using the scanner 6 Select a word processing program to edit the text 7 Click Send Now 8 Edit and save the document Scanning images for editing 1 2 O oa A Q Make sure the printer is connected to a computer and both the printer and the computer are on Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as mag
94. ns settings For more information on these settings open the tab dialog from the menu and then click the Help button on the dialog The Options menu also provides direct links to different parts of the Solution Center as well as software version information Using the Print Properties tabs All of the print settings are on the three main tabs of the Print Properties software Quality Copies Paper Setup and Print Layout Options Quality Copies Select a Quality Speed setting Select a Paper Type Customize how the printer prints several copies of a single print job collated or normal Choose Automatic Image Sharpening Choose to have the last page printed first Paper Setup Specify the size of paper loaded Select the orientation of the document on the printed page portrait or landscape Print Layout Select the layout you want to print Choose to print on both sides of the paper and select a duplexing preference Note For more information about these settings right click a setting on the screen 39 Using the Photo Editor Use the Photo Editor software to edit graphics or photos 1 O oa FF Q N 7 8 Click Start Programs or All Programs gt Lexmark 5400 Series Select Photo Editor Click File gt Open Select the image you want to edit Click Open Edit the image with the available tools Notes e You can edit only one image at a time e Move the mouse pointer over the tool for a de
95. nternational Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you To obtain additional copies of publications related to this product visit the Lexmark Web site at www lexmark com References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility 2006 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Trademarks Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respect
96. o come on The light blinks to indicate the memory card is being read or is transmitting data Warning Do not remove cables or media devices or touch the printer in the area shown while the light is blinking 3 When reading of images is complete the number of photos found appears on the display Notes e If the printer does not read the memory card remove and reinsert it For more information see Memory card troubleshooting on page 109 e The printer recognizes one active media device at a time If you insert more than one media device a message appears on the display prompting you to designate the device you want the printer to recognize Inserting a flash drive 1 Insert the flash drive into the PictBridge port on the front of the printer Note An adapter may be necessary if your drive does not fit directly into the port 2 If your flash drive has a light it blinks to indicate the flash drive is being read or is transmitting data Wait for the light to stop blinking Warning Do not remove cables or media devices or touch the printer in the area shown while the light is blinking 3 When reading of images is complete the number of photos found appears on the display Note The printer recognizes one active media device at a time If you insert more than one media device a message appears on the display prompting you to designate the device you want the printer to recognize 54 Transferring photos
97. ocument Feedel ccccccceecceeceeeeeeeceeeeeeseeseeeeeeeees 46 Loading original documents on the scanner GIASS cccccceeeeeseeeceeeeeeeeeeceeeesseeeseeeeseeeesseeeseeeeseueesaeeesseeees 48 PINUNO oesie a a a a 49 FTN a documen esrin a a ES 49 PUNUNG AV VCD Dag esna N A 49 Printing photos or images from a Web PaQe cccsscessscccesecseccssecceeeceuccceeceueecseeseeeecseenseeseaeeseeeeneeenaass 50 F FUMING CONTEC COPIES assi a r a a E E ESEE 50 Printing the last page first reverse page OFCEL cccccseccceeeceeceseeeceeceeeeceeeeeeseeeseeceueeeueeseeeseneeaeeesaaes 51 Prinuing transparenti Sceire a a a in a O at eet 51 PRINTING CMV ClOD GS siensa n ooa A e a e a a 51 PINUNO GC ANOS ea EE E EE 51 Prnung multiple pages on ONC SSC Cl asrni e a e a eene 52 WOKING WAM DNOLOS sizas en e Eea E E E 53 Rereving and MANAGING PNOIOS senci a a 53 INSEHING a memory card eeen e a e a a A 53 mnsernmg a MASI CAV C nasisa E E E TR T E eee 54 Transferring photos from a memory device to a computer using Fast PICS cccceceeceececeeeeteeeeeseeeeeaeeeeeees 55 Transferring photos from a memory device to the computer using the control Panel cccccseeeeeeeeeeeeeneeeees 55 Transferring photos from a memory Card to a flash drive cceccccseesceeeeeeeeeseeeeeeseeseeeseseeeeseeeeeeseeeeessaeeesseeeneas 55 Printing photos using the controlpanel crs aa E R EE N E 56 Printing photos stored on a memory device
98. of times the printer will redial Press lt or gt repeatedly until Redial Attempts appears Press v Press lt or gt repeatedly until the setting you want appears Press V To change the length of time between redials Press lt or gt repeatedly until Redial Time appears Press v Press lt or gt repeatedly until the setting you want appears Press V Phone Line Busy See Sending a broadcast fax at a scheduled time on page 71 schedule to resend fax at a later time Phone Line Error The fax modem is an analog device Certain devices can be connected to the printer so digital phone service that digital telephone services can be used checklist e f you are using an ISDN telephone service connect the printer to an analog telephone port an R interface port on an ISDN terminal adapter For more information and to request an R interface port contact your ISDN provider e f you are using DSL connect to a DSL filter or router that will support analog use For more information contact your DSL provider e f you are using a PBX telephone service make sure you are connecting to an analog connection on the PBX If none exists consider installing an analog telephone line for the fax machine For more information on faxing when using a PBX telephone service see Setting up to fax while behind a PBX on page 77 Phone Line Error If the telephone line is being used by another device wait until the other de
99. on the scanner glass 48 Maintain Troubleshoot button 35 link 37 maintenance menus Copy menu 26 Maintenance tab 38 memory card inserting 53 printing photos using the proof sheet 56 memory card cannot be inserted 109 memory card slots 22 memory card troubleshooting memory card cannot be inserted 109 nothing happens when memory card is inserted 110 memory full error message 110 N network name does not appear in list 107 network printer configuring 85 installing 85 network scanning 68 network troubleshooting cannot print to network printer 107 network name does not appear in list 107 printer to be configured does not appear in list of printers found on network 106 network troubleshooting tips 86 networking using a print server 84 using the peer to peer method 85 using the point and print method 85 newspapers loading on the scanner glass 48 no images selected error 110 no photo files found error 110 no photo paper size error 110 no proof sheet information error 110 noise emission levels 119 nothing happens when memory card is inserted 110 notices 118 119 120 121 122 N up feature 52 O OCR editing document text 67 On Hook Dial feature 72 only one device or media card allowed 110 ordering supplies 91 orientation changing landscape 39 portrait 39 P page does not print 95 paper exit tray 22 paper guide 22 paper jam error 110 paper jam in ADF 108 paper jam in paper support 108 paper jam in printer 108 paper or
100. on which mode is selected Using the Copy menu To access and navigate the Copy menu Pause Redial In Fax mode e Display the last number dialed Press lt or gt to view the last five numbers dialed e Insert a three second pause in the number to be dialed to wait for an outside line or get through an automated answering system Enter a pause only when you have already begun entering the number 1 From the control panel press Copy Mode The copy default screen appears 2 If you do not want to change a setting press Start Color or Start Black 3 If you want to change a setting press Ej 4 Press lt or gt repeatedly until the menu item you want appears 5 Press V 6 Press lt or gt repeatedly until the submenu item you want or the setting you want appears 26 7 Press V Note Pressing v selects a setting An appears next to the selected setting 8 To go into additional submenus and settings repeat step 6 and step 7 as needed 9 If needed press 5 repeatedly to return to the previous menus and make other setting selections 10 Press Start Color or Start Black Use this To Resize e Specify the percentage for enlarging or reducing the original copy e Specify a specific copy size e Create a multiple page poster Lighter Darker Adjust the brightness of a copy Specify the size of the paper loaded 1 Tools e Maintenance View ink levels Clean cartridges Align cartridges Prin
101. or gt repeatedly until Ringing and Answering appears Press v Press lt or gt repeatedly until Ring Pattern appears Press v 76 9 Press lt or gt repeatedly until the ring pattern you want appears 10 Press v to save the setting Setting the number of rings before receiving a fax automatically 1 From the control panel press Fax Mode 2 Press Eh 3 Press lt or gt repeatedly until Fax Setup appears 4 Press v 5 Press lt or gt repeatedly until Ringing and Answering appears 6 Press v 7 Press lt or gt repeatedly until Pick Up On appears 8 Press v 9 Press lt or gt repeatedly until the setting you want appears 10 Press V to save the setting 11 Make sure the Fax Auto Answer light is on When the number of rings you set is detected the printer automatically receives the incoming fax Setting up to fax while behind a PBX If the printer is being used in a business or office it may be connected to a Private Branch Exchange PBX telephone system Ordinarily when dialing a fax number the printer waits to recognize the dial tone and then dials the fax number However this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines The Dialing while behind a PBX feature enables the printer to dial the fax number without waiting to recognize the dial tone 1 From the control panel press Fax Mode 2 Press 2 3 Press
102. orts Customize settings for receiving a fax Select fax printing options Customize settings for sending a fax Block faxes from the numbers you specify Maintenance View ink levels Clean cartridges Align cartridges Print a test page Device Setup Customize printer setup settings Defaults Customize printer settings 1 Temporary setting For information on saving temporary and other settings see Saving settings on page 31 Using the Photo Card menu 1 If necessary press Photo Card or insert a memory card or a flash drive into the printer For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 2 Press lt or gt repeatedly until the menu item you want appears 3 Press v 4 Press lt or gt repeatedly until the submenu item you want or the setting you want appears 5 Press V Note Pressing v selects a setting An appears next to the selected setting 6 To go into additional submenus and settings repeat step 4 and step 5 as needed 7 If needed press J repeatedly to return to the previous menus and make other setting selections 8 Press Start Color or Start Black 29 Menu item Action Proof Sheet Print and then scan a proof sheet e for all photos on the memory card e for the most recent 20 photos e by date For more information see Printing photos stored on a memory device using the proof sheet on page 56 Print
103. ot sure which side is the printable side see the instructions that came with the paper For more information see Loading paper on page 43 Note Make sure the paper matches the size you selected on the proof sheet 16 Press Start Color or Start Black to print your photos Warning Do not remove the memory card or flash drive or turn off the printer until the photos you selected in the photo proof sheet have been printed The proof sheet becomes invalid when the memory card or flash drive is removed from the printer or any time the printer is turned off Printing all photos 1 Load photo paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper For more information see Loading paper on page 43 2 Insert amemory card or flash drive that contains the images you want to print For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 3 Press lt or gt repeatedly until Print Photos appears 4 Press v 5 Press lt or gt repeatedly until Print All Photos appears 6 Press Start Color or Start Black The print settings used on the print job are displayed sequentially on the second line of the display 7 Press Start Color or Start Black again Printing photos by date range 1 Load photo paper with the glossy or printable side facing you If you are not sure which side i
104. per and gently pull it out Press to turn the printer back on Is the jam in the Automatic Flip open the ADF by grasping the notch in the left side of the ADF and pulling up Document Feeder ADF Firmly grasp the paper and gently pull it out Close the ADF Press v Is the jam in the printer To automatically eject the paper 1 Press and hold v 2 Remove the paper from the paper exit tray To manually remove the paper 1 Press to turn off the printer 2 Firmly grasp the paper and gently pull it out 3 Press to turn the printer back on Paper or specialty media misfeeds If paper or specialty media misfeeds or skews or if multiple sheets feed or stick together try the following solutions Check paper condition Use only new unwrinkled paper Check paper loading e Load a smaller amount of paper into the printer e Load paper with the print side facing you If you are not sure which side is the printable side see the instructions that came with the paper See Loading various paper types on page 43 for information about e Maximum loading amounts per paper type e Specific loading instructions for supported paper and specialty media Remove each page as Remove each page as it exits and let it dry completely before stacking it is printed Adjust the paper Adjust the paper guides guides e When using media less than 8 5 inches wide e To rest against the edges of the paper or media making sur
105. port of the printer 21 Learning about the printer Understanding the parts of the printer Use the Paper support Load paper Automatic Document Feeder ADF paper stop e Stop paper as it exits the ADF e Support A4 and legal size paper as it exits PictBridge port Connect a PictBridge enabled digital camera or a flash drive to the printer 4 Memory card sots Memory card slots Insert a memory card Control panel Operate the printer For more information see Using the control panel on page 23 c Paper exit tray Hold paper as it exits Automatic Document Feeder ADF paper guide Keep paper straight when feeding into the ADF Automatic Document Feeder ADF Scan copy or fax multiple page letter legal and A4 size documents Automatic Document Feeder ADF tray Load original documents in the ADF Recommended for scanning copying or faxing multiple page documents Note Do not load postcards photos small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass 10 Paper guide Keep paper straight when feeding 11 Top cover Asis the scanner glass 1a Scamnergass T copy sean te or remove an nem 22 Scanner unit Access the print cartridges Print cartridge carrier Install replace or remove a print cartridge USB port Connect the printer to a computer using a USB cable Use the aie EXT port Connect additional devices such
106. printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer is turned off Temporary settings Copy Mode Copies Resize Lighter Darker Quality Repeat Image N Up Original Size Original Type Scan Mode Quality Original Size Resize Fax Mode Lighter Darker Quality Photo Card The following Photo Card settings will not time out after two minutes of inactivity or turning off the power but will return to the factory default settings when a memory card or flash drive is removed Photo Effects Paper Size Photo Size Layout Quality Paper Type To change the time out feature a Press B Press lt or gt repeatedly until Tools appears oO Press Vv Press lt or gt repeatedly until Device Setup appears a Oo Press Vv D Press lt or gt repeatedly until Clear Settings Timeout appears g Press V 31 h Press lt or gt repeatedly until Never appears Press v 3 To change one or more temporary settings into new default settings a D a oO o gt Q Press B Press lt or gt repeatedly until Tools appears Press V Press lt or gt repeatedly until Defaults appears Press V Press lt or gt repeatedly until Set Defaults appears Press V Press lt or gt repeatedly until Use Current appears Press v 32 Learning about the software This chapter tells
107. quality Are you scanning from a If you are copying or scanning from a newspaper magazine or glossy paper see Scanning newspaper magazine or clear images from magazines or newspapers on page 67 glossy paper Check quality of original If the quality of the original document is not satisfactory try using a clearer version of the document document or image Check document Make sure the document or photo is loaded facedown on the scanner glass in the upper placement left hand corner Partial document or photo scans Check document Make sure the document or photo is loaded facedown on the scanner glass in the upper a Fe NT ee ee O hand corner Check paper size paper size Make sure the paper size Make sure the paper size being used matches the size you selected used matches the size you selected Check Original Size setting Make sure the Original Size setting is Auto Detect or the size of the original document you are scanning Cannot scan to an application Select a different 1 From the Selected Application Does Not Support Multiple Pages dialog click Cancel application 2 From the All In One Center Scanning amp Copying tab choose a different application from the Send scanned image to menu 3 Scan the document 101 Cannot scan to a computer over a network Review scanning steps See Scanning to a computer over a network on page 68 Fax troubleshooting e Cannot send or receive a fax
108. r July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point for example 03 is a REN of 0 3 For earlier products the REN is shown separately on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required If advance notice is not practical the telephone company will notify the customer as soon as possible You will also be advised of your right to file a complaint with the FCC The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of this equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If you experience trouble with this equipment for repair or warranty information contact Lexmark International Inc at www lexmark com or your Lexmark representative If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved This equipment contains no user serviceable parts For repair and warranty information contact Lexmark International Inc See the previous paragraph for contact information Connection to party line service is subject to state tarif
109. r wet locations Do not set up or use this product or make any electrical or cabling connections such as the power cord or telephone during a lightning storm If a telephone is connected to this product do not use the telephone to report a gas leak in the vicinity of the leak SAVE THESE INSTRUCTIONS Use care when you replace a lithium battery CAUTION There is a danger of explosion if a lithium battery is incorrectly replaced Replace it only with the same or equivalent type of lithium battery Do not recharge disassemble or incinerate a lithium battery Discard used batteries according to the manufacturer s instructions and local regulations Contents Finding information about the printer c ccccsscssscesseeseeessenssonseonseenseenseessenseeeesonseonsenas 9 Setung Up the PrE ceeeeneneeen mere nee einen nen ea E tee ote itr m cree eer tee ae were 12 CNEGCKING ING DOX CONTCIIS iii ciwiteanniceninentnaphosienan a aea E 12 Installing another language control PANe l cccccecceecceeeceeeeeeeceeeceeeeseeeseeeseeseessueeeeesueesueeeeeseeeeseeeseeeges 13 Getting the primer ready TO TAX es srcute tied bnntinsesadeatecese via teats esis earaucadasicdeleterididercetdeeteiesee a ETENE 13 lqorereyi aie bie Wich eievelal iisiei l c semncmnre Cre eerie r ees eure re err rrr et rere rr erent nr te rmerere tt erer Cree rrr tr Tn errr cer nt te mre 13 CSI Gay ARJIT adaple isc seat ances Gee aa leceeuecaia dk seas maca T E E 14 Co
110. rinter Tips for installing a network printer Assigning an IP address An IP address is assigned during printer software installation but only for Direct IP printing The print object created at the end of the installation sends all print jobs across the network to the printer attached to the print server using this address Many networks have the ability to automatically assign an IP address In smaller networks it is often called Auto IP There are two common types of Auto IP networks UPnP network environments provide automatic private IP addresses in the 169 254 x x range ICS network environments provide automatic private IP addresses in the 192 168 x x range Larger networks may use DHCP to assign addresses These are usually unique to the company During the Direct IP printing installation of printer software the IP address is visible in the printer list only as it is being assigned The print object that is created in the Printers folder of the operating system will reference the MAC address of the print server in the port name If the IP address is not automatically assigned during printer software installation you can try manually entering an address after selecting your printer print server from the available list Finding your MAC address You may need the media access control MAC address of the print server to complete network printer configuration The MAC address is a series of letters and numbers listed on the bottom o
111. ror 110 change paper size setting error 110 cleaning print cartridge nozzles 89 collating copies 50 63 color ink low 110 computer not connected error 110 configuring network printer 85 connecting using RJ11 adapter 14 connecting the printer to answering machine 18 computer modem 19 telephone 17 telephone wall jack 16 Contact Information tab 38 contents box 12 control panel 22 Copy menu 26 123 Fax menu 28 installing another language 13 Photo Card menu 29 saving settings 31 Scan menu 27 using 23 copier does not respond 99 Copy button 33 menu 26 copy troubleshooting copier does not respond 99 partial document or photo copies 100 poor copy quality 99 scanner unit does not close 99 copying 62 cloning an image 63 collating copies 63 customizing settings 26 enlarging an image 64 photos 62 reducing an image 64 repeating an image 63 customizing settings copy 26 fax 28 Fax Setup Utility 78 scan 27 customizing settings using the computer scan 65 custom size paper loading 45 D defaults Copy menu 26 Fax menu 28 Photo Card menu 29 resetting factory defaults 117 Scan menu 27 direct IP printing 84 distinctive ring patterns 76 documents faxing using the computer 71 faxing using the control panel 70 loading into the Automatic Document Feeder 46 loading on scanner glass 48 printing 49 scanning images for editing 67 scanning text for editing 67 scanning to e mail 66 E editing document text OCR 67 photos 40 scan
112. rough a Lexmark print server e sharing a printer that is locally attached to a network computer Note You can also set up a wireless network using a Lexmark print server If your printer came with a Lexmark N4050e print server follow the steps on the Setup Sheet that came with your product to set it up Installing network printers Direct IP printing 1 2 Nn O O A OW Connect the printer to an external print server using a USB cable Connect the print sever to the network using an Ethernet cable Note You may be connecting your printer directly into a wall connection or through a router For more information see the print server documentation Insert the printer software CD Click Install From the Connect Your Printer dialog select the network option From the Networking Setup dialog select Direct Network Attached Select the printer print server combination from the Network Printers list Note If more than one is listed match the MAC address of the print server to the one in the list For more information see Finding your MAC address on page 85 Shared printing Installing software and sharing the printer on the network on the host computer 1 N O O FP WD ND 8 Connect the printer to a network computer using a USB cable If the Found New Hardware dialog appears click Cancel Insert the printer software CD Click Install Click Continue Select Yes to share your printer Assign
113. s If an error message is displayed see Error messages on page 110 Check ink Check the ink levels and install a new print cartridge if necessary lean the scanner glass If the scanner glass is dirty gently wipe it with a clean lint free cloth dampened with water Review steps to See Improving print quality on page 89 improve print quality Adjust the brightness of 1 Load the document facedown on the scanner glass the copy 2 From the control panel press Copy Mode 3 Press Lighter Darker 4 Press lt or gt repeatedly to lighten or darken the copy 5 Press Start Color or Start Black Check quality of original If the quality of the original document is not satisfactory try using a clearer version of the document document or image Are you scanning from a If you are copying or scanning from a newspaper magazine or glossy paper see Scanning newspaper magazine clear images from magazines or newspapers on page 67 or glossy paper Check document Make sure the document or photo is loaded facedown on the scanner glass in the upper left placement corner 99 Partial document or photo copies Check document Make sure the document or photo is loaded facedown on the scanner glass in the upper placement left hand corner Check paper size Make sure the paper size being used matches the size you selected Check Original Size Make sure that the Original Size setting is Automatic or the size of the origina
114. s Phone Book to select a number from the Speed Dial or Group Dial list For more information see Entering a fax number on page 70 Note To set up Speed Dial see Setting up Speed Dial numbers on page 74 70 5 6 If you want to send a fax to a group of numbers broadcast fax a Press V b Repeat step 4 and press v until a maximum of 30 fax numbers have been entered Press Start Color or Start Black Sending a fax using the computer You can scan a document to the computer and then fax it to someone using the software 1 2 3 4 5 6 Make sure the printer is connected to a computer and both the printer and the computer are on Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass From the desktop double click the Imaging Studio icon Click Fax Click Fax a document in the All in One Center Follow the instructions on the computer screen to complete the task Sending a broadcast fax at a scheduled time You can send a fax to a combination of up to 30 people or groups at a time you choose 1 Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these
115. s the printable side see the instructions that came with the paper For more information see Loading paper on page 43 2 Insert amemory card or flash drive that contains the images you want to print For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 3 Press lt or gt repeatedly until Print Photos appears 4 Press V 5 Press lt or gt repeatedly until Print Photo Range appears 6 Press v Dates are displayed by month and year starting with the most recent month 7 Press 4 or P to select the month you want 8 Press v 57 9 Press Start Color or Start Black The print settings to be used on the print job are displayed sequentially on the second line of the display 10 Press Start Color or Start Black again Printing photos using color effects You can use the control panel to apply color effects to your photos Note You can also print photos with color effects using a proof sheet For more information see Printing photos stored on a memory device using the proof sheet on page 56 1 Load photo paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper For more information see Loading paper on page 43 2 Insert amemory card or flash drive that contains the images you want to print For more information see Inserting a memory card on page 53
116. scan document area select After Dial Click OK Resend the fax You have not selected any of the options on step 1 of the photo proof sheet you printed and scanned 1 Make sure you completely fill in your selected circle or circles 2 Press x to continue You have not selected any of the options on step 2 of the photo proof sheet you printed and scanned 1 Make sure you completely fill in your selected circle or circles 2 Press x to continue No supported images have been found on the memory card or flash drive you inserted The printer will read photos created using the JPEG format For more information see the documentation that came with the digital camera The photo proof sheet you printed and scanned is no longer valid You may have removed the memory card or flash drive from the printer or turned off the printer before scanning the photo proof sheet For more information see Printing photos stored on a memory device using the proof sheet on page 56 114 Phone Line Busy The printer automatically redials three times at 3 minute intervals You can change the change redial settings default settings to redial up to five times at intervals up to 8 minutes To change the redial settings 1 From the control panel press Fax Mode Press El Press d or gt repeatedly until Fax Setup appears Press Vv Press lt or gt repeatedly until Dialing and Sending appears Press V Press V To change the number
117. scription e To undo or redo changes click the corresponding arrow next to Undo in the top center of the screen You can reverse multiple changes Click File Save as Enter a file name and file type and then click Save From here You can Quick Fixes Reduce the red eye effect caused by light reflection Fix the photo with one click Colorize the image using antiquing or sepia tones Crop the image Rotate the image Flip the image Image Adjust Adjust the color depth Adjust the color balance Colorize the image Adjust the Brightness Contrast Adjust the blur Adjust the sharpness Despeckle blur the image to remove dust and scratches Adjust the exposure Enhance the color level Image Size Change the units of measurement Resize the image Crop the image 40 From here You can Drawing Tools Select an area by dragging a box around it Use this for text box placement and cutting and copying areas Add text Fill pixels with color Draw with a pencil tool Draw with a line tool Erase areas Paint areas with a paintbrush tool Pick up a color using the eyedropper Using the Toolbar The Toolbar lets you create printer friendly versions of Web pages iip iuen pe ree oo re et eee ELE eee LEXMARK Feet hee ahmi ega andae lA aa T Tipyn Note The Toolbar launches automatically when you browse the Web using Microsoft Windows Internet Explorer version 5 5 or
118. se remove camera to use memory card 110 problem reading memory card 110 remote fax error 110 right cartridge error 110 some photos removed from card by host 110 troubleshooting fax Caller ID not displayed 106 can receive but not send fax 104 can send but not receive fax 103 cannot send or receive fax 102 printer receives blank fax 105 received fax has poor print quality 105 troubleshooting jams and misfeeds banner paper jams 109 paper jam in ADF 108 paper jam in paper support 108 paper jam in printer 108 paper or specialty media misfeeds 108 printer does not feed paper envelopes or specialty media 109 troubleshooting memory card memory card cannot be inserted 109 nothing happens when memory card is inserted 110 troubleshooting network cannot print to network printer 107 network name does not appear in list 107 printer to be configured does not appear in list of printers found on network 106 troubleshooting print improving print quality 96 partial document or photo prints 98 poor quality at the edges of the page 98 poor text and graphic quality 97 print speed is slow 98 troubleshooting scan cannot scan to application 101 cannot scan to computer over network 102 partial document or photo scans 101 poor scanned image quality 101 scan was not successful 100 scanner does not respond 100 scanning takes too long or freezes the computer 101 troubleshooting setup cannot print from digital camera usi
119. see Cleaning the print cartridge nozzles on page 89 If print quality has not improved continue to step 3 Remove and reinsert the print cartridges For more information see Removing a used print cartridge on page 87 and Installing print cartridges on page 87 If print quality has not improved continue to step 4 4 Wipe the print nozzles and contacts For more information see Wiping the print cartridge nozzles and contacts on page 90 If print quality is still not satisfactory replace the print cartridges For more information see Ordering supplies on page 91 Poor text and graphic quality e Blank pages e Skewed lines e Dark print e Smudges e Faded print e Streaks e Incorrect colors e White lines in print e Light and dark bands in print Check ink Check the ink levels and install new print cartridges if necessary Review steps to See Improving print quality on page 89 improve print quality Remove sheets as they To avoid ink smudging when you are working with the following media remove each sheet as are printed it exits and allow it to dry Documents with graphics or images Photo paper Heavyweight matte or glossy paper Transparencies Labels Envelopes lron on transfers Note Transparencies may take up to 15 minutes to dry Use a different brand of Each paper brand accepts ink differently and prints with color variations If you are printing photos or other high quality
120. select a program 8 Select what is being scanned 9 Select a scan quality 10 If you want to make additional selections a Click Display Advanced Scan Settings b Customize the scan settings using the tabs listed in the following table c Click OK 11 Click Scan Now Advanced Scan Settings tabs Options e Select the color depth Select the scan resolution Select Optical Scan settings Select an auto crop setting Select an exact area to be scanned Choose to convert the scanned item to text for editing Choose to scan multiple images before output Update the list of applications to which you want to send scans Update the default fax driver Image Enhancements Straighten images after scan deskew Select whether to sharpen blurry edges Adjust brightness of the image Adjust the color correction curve gamma of the image Image Patterns e Remove image patterns from magazines or newspapers descreen e Reduce more or less of the background noise scratches on the color document Note For more information click Help at the bottom of the screen Scanning documents or images for e mailing 1 Make sure the printer is connected to a computer and both the printer and the computer are on 2 Load an original document facedown into the ADF or on the scanner glass Note Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the sca
121. select the Customer Support link Select your printer family Note For additional information about Select your printer model l _ contacting Lexmark see the printed warranty From the Support Tools section click e Mail that shipped with your printer Support Complete the form and then click Submit Request 10 Limited Warranty Description Where to find US Where to find rest of world Limited Warranty Information To view the limitations and conditions of this Warranty information varies by Lexmark International Inc furnishes limited warranty see the Statement of country or region See the printed a limited warranty that this printer will Limited Warranty included with this printer warranty that shipped with your workmanship for a period of 12 Click CUSTOMER SUPPORT satis after the original date of Click Warranty Information Porn From the Statement of Limited Warranty section click Inkjet amp All In One Printers Scroll through the Web page to view the warranty Record the following information located on the store receipt and the back of the printer and have it ready when you contact us so that we may serve you faster e Machine Type number e Serial number e Date purchased e Store where purchased 11 Setting up the printer Checking the box contents Name Description Black print cartridge Cartridges to be installed into the printer Color prin
122. sends the fax to the designated fax number e Print amp Forward The printer prints the fax and then sends it to the designated fax number To set up fax forwarding 4 2 3 4 From the control panel press Fax Mode Press Ej Press lt or gt repeatedly until Fax Setup appears Press v 73 5 Press lt or gt repeatedly until Ringing and Answering appears 6 Press v 7 Press lt or b gt repeatedly until Fax Forward appears 8 Press V 9 Press lt or gt repeatedly until the setting you want appears 10 Press v 11 Enter the number to which you want to forward the fax 12 Press v to save the setting Note If you select Forward or Print amp Forward Forward will appear in the lower left corner of the fax default menu To view the selected setting press gt repeatedly Printing fax activity reports 1 From the control panel press Fax Mode 2 Press Ej 3 Press lt or gt repeatedly until Fax Setup appears 4 Press v 5 Press lt or gt repeatedly until Reports appears 6 Press v 7 Press lt or gt repeatedly until the type of report you want to print appears 8 Press v 9 Press lt or gt repeatedly until the setting you want appears 10 Press v to print the report Setting up Speed Dial numbers 1 From the desktop double click the Imaging Studio icon 2 Click Fax 3 Click Manage fax history or All In One fax settings 4 Click Adjust speed dial list and other fax settings
123. shooting tab 38 using 37 Speed Dial setting up fax groups 74 setting up individual fax numbers 74 using 70 using the Phone Book 75 supplies ordering 91 T telecommunication notices 120 121 text captions adding 60 Tips button 34 Toolbar printing a Web page 49 printing only the photos from a Web page 50 using 41 top cover 22 transferring photos from memory card to flash drive 55 memory device to computer using Fast Pics 55 memory device using control panel 55 transparencies loading 44 printing 51 Troubleshooting tab 38 troubleshooting copy copier does not respond 99 partial document or photo copies 100 poor copy quality 99 scanner unit does not close 99 troubleshooting error messages alignment problem 110 carrier jam 110 cartridge error 110 cartridge missing 110 change paper or photo size setting 110 change paper size setting 110 color ink low 110 computer not connected 110 could not detect a proof sheet 110 error 1104 110 failed to connect 110 fax error 110 fax mode unsupported 110 insert camera memory card 110 invalid photo paper size selection 110 left cartridge error 110 load paper 110 memory full 110 no images have been selected 110 no photo files found 110 no photo paper size selection has been made 110 no proof sheet information 110 only one device or media card allowed 110 paper jam 110 paper skewed 110 phone line busy 110 phone line error 110 PictBridge communications error 110 plea
124. side of the cards faces you e The cards are loaded in the center of the paper support e The paper guides rest against the edges of the cards Note Photo cards require more drying time Remove each photo card as it exits and allow it to dry to avoid ink smudging e The print side of the paper faces you e The paper size fits within these dimensions Width 76 2 215 9 mm 3 0 8 5 inches Length 127 0 355 6 mm 5 0 14 0 inches e The paper is loaded in the center of the paper support e The paper guides rest against the edges of the paper 45 Load up to Make sure 20 sheets of banner paper You remove all the paper from the paper support before loading the banner paper You tear off only the number of pages needed to print the banner You place the required stack of banner paper on the top cover The leading edge of the banner paper feeds into the printer first The paper is loaded in the center of the paper support The paper guides rest against the edges of the paper You have selected the correct paper size for the banner in Print Properties For more information see Using Print Properties on page 38 Loading original documents into the Automatic Document Feeder You can load up to 10 sheets of an original document into the Automatic Document Feeder ADF for scanning copying and faxing You can load A4 letter or legal size paper into the ADF Notes e Use only new unwrinkled paper tha
125. ss V Press lt or gt repeatedly until Dialing and Sending appears Press V Press lt or gt repeatedly until Dial Method appears Press v Press lt or gt repeatedly until the method you want appears Press v to save this setting Fax Error The fax machines have stopped communicating Resend the fax There may have been a problem with the quality of the telephone line connection Fax Mode Unsupported The receiving fax machine does not support the type of fax you attempted to send If it does not support e Your scan resolution lower the scan resolution From the control panel press Fax Mode Press Ej Press lt or gt repeatedly until Quality appears Press V Press lt or gt repeatedly until a lower quality appears Press V e Legal size paper reformat the document on letter size paper Invalid photo paper size selection You have selected more than one option on step 2 of the photo proof sheet you printed and scanned 1 Make sure you completely fill in only one circle for each option Press x to continue Left Cartridge Error Right Cartridge Error Remove the indicated print cartridge Disconnect the power cord from the electrical outlet Reconnect the power cord to the electrical outlet Including e 1205 Left Cartridge e 1206 Right Cartridge If the button is not lit press Reinsert the print cartridge If the error e Does not reappear the problem has been corrected
126. ssed designs Reinforced edge copier paper Preprinted forms Letterhead paper 47 Loading original documents on the scanner glass You can scan and then print photos text documents magazine articles newspapers and other publications You can scan a document for faxing Note Place postcards photos small items transparencies photo paper or thin items Such as magazine clippings on the scanner glass instead of in the ADF 1 Make sure the computer and the printer are on 2 Open the top cover Note Photos should be loaded as shown 4 Close the top cover to avoid dark edges on the scanned image Printing Printing a document 1 Load paper 2 With a document open click File gt Print 3 Click Properties Preferences Options or Setup 4 Adjust the settings 5 Click OK 6 Click OK or Print Printing a Web page You can use the Toolbar to create a printer friendly version of any Web page ees ied bate 5 ue dee ere Cre orice eT ees CLS eee LPR ARK Pritha dino aaa iBhehend whe Od tere fe Photos 1 Load paper 2 Open a Web page using Microsoft Internet Explorer 5 5 or later 3 If you want to check or change your print settings a From the toolbar area click Lexmark gt Page Setup b Adjust the print settings c Click OK Note For additional print setting options see Using Print Properties on page 38 4 Ifyou want to view the Web page before printing a Click Preview
127. stall the software On Oo oF PWN aS 94 Software may not be 1 Uninstall the printer software and then reinstall it For more information see Removing installed correctly and reinstalling the software on page 117 2 Ifthe software still does not install correctly visit our Web site at www lexmark com to check for the latest software a In all countries or regions except the United States select your country or region Click the links for drivers or downloads Select your printer family Select your printer model Select your operating system Select the file you want to download and then follow the directions on the computer screen Page does not print Check messages If an error message is displayed see Error messages on page 110 Check power If the light is not on see Power button is not lit on page 94 Paper may not be loaded Remove and then load paper correctly Check ink Check the ink levels and install new print cartridges if necessary Cartridges may have tape 1 Remove the print cartridges on them 2 Make sure the sticker and tape have been removed oR 0 X Reinsert the cartridges Make sure the printer is set Click as the default printer and is In Windows XP Pro Start gt Settings gt Printers and Faxes not on hold or paused In Windows XP Home Start gt Control Panel gt Printers and Faxes In Windows 2000 Start gt Settings gt Printers In Windows
128. t a test page e Device Setup Customize printer setup settings e Defaults Customize printer settings 1 Temporary setting For information on saving temporary and other settings see Saving settings on page 31 Using the Scan menu To access and navigate the Scan menu 1 From the control panel press Scan Mode The scan default screen appears 2 Press lt or gt repeatedly until the scan destination you want appears 3 If you do not want to change a setting press Start Color or Start Black 4 If you want to change a setting press Ej 5 Press lt or gt repeatedly until the menu item you want appears 27 10 11 Press V Press lt or gt repeatedly until the submenu item you want or the setting you want appears Press v Note Pressing v selects a setting An appears next to the selected setting To go into additional submenus and settings repeat step 7 and step 8 as needed If needed press 5 repeatedly to return to the previous menus and make other setting selections Press Start Color or Start Black Use this To Quality Adjust the quality of a scan Original Size Specify the size of the original document Tools e Maintenance View ink levels Clean cartridges Align cartridges Print a test page e Device Setup Customize printer setup settings e Defaults Customize printer settings 1 Temporary setting For information on saving temporary and other settings see Saving s
129. t cartridge Note Cartridge combinations vary depending on the product purchased Telephone cord Use for faxing For more information about connecting this cord see Choosing a fax connection on page 13 Attaches to the power supply port located at the back of the printer Installation software CD e Installation software for the printer e Help e User s Guide in electronic format User s Guide or Setup Solutions Printed booklet that serves as a guide Note The User s Guide can be found on the installation software CD that shipped with the printer Setup sheet Instructions on setting up printer hardware and software and information on setup troubleshooting 12 Installing another language control panel These instructions apply only if you received one or more additional language control panels with the printer 1 Lift and remove the control panel if one is installed 2 Choose the correct control panel for your language 3 Align the clips on the control panel with the holes on the printer and then press down Getting the printer ready to fax CAUTION Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power supply cord or telephone during a lightning storm Choosing a fax connection You can connect the printer with equipment such as a telephone an answering machine or a computer modem If problems occur see Setup tro
130. t into an active telephone wall jack 17 4 Connect the other telephone cord to a telephone and then plug it into the EXT port of the printer Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes Note Setup steps may vary depending on your country or region For more information on connecting the printer to telecommunications equipment see Using an RJ11 adapter on page 14 1 Make sure you have the following e A telephone e An answering machine e Three telephone cords e A telephone wall jack 2 Connect one telephone cord into the LINE port of the printer and then plug it into an active telephone wall jack 18 3 Remove the protective plug from the EXT port of the printer Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software application Note Setup steps may vary depending on your country or region For more information on connecting the printer to telecommunications equipment see Using an RJ11 adapter on page 14 1 Make sure you have the following e A telephone e A computer with a modem e Three telephone cords e A telephone wall jack 19 2 Connect a telephone cord into the LINE port J of the printer and then plug it into an active telephone wall jack WM AI 20 5 Connect a third telephone cord from the computer modem to the EXT
131. t is not curled e Do not load postcards photos small items transparencies photo paper or thin media Such as magazine clippings into the ADF Place these items on the scanner glass 1 If you are using A4 or letter size paper pull up the ADF paper stop 2 Adjust the paper guide on the ADF tray to the width of the original document 3 Fan the original document 46 4 Load the original document facedown and top edge first into the ADF until you hear a beep Note Preview is not supported when using the Automatic Document Feeder You can preview one page at a time when using the scanner Automatic Document Feeder paper capacity Load up to Make sure 10 sheets of You adjust the paper guide on the ADF tray to the width of the e Letter size paper original document e A4 paper The original document is loaded facedown top edge first until Legal size paper you hear a beep 10 sheets of You adjust the paper guide on the ADF tray to the width of the Custom paper original document Pre punched paper The original document is loaded facedown top edge first until you hear a beep The paper size fits within these dimensions Width 210 0 mm 215 9 mm 8 25 in 8 5 in Length 279 4 mm 355 6 mm 11 0 in 14 0 in You allow preprinted media to dry thoroughly before loading into the ADF You do not use media printed with metallic ink particles You avoid embo
132. t photos Share photos Use memory card photos Browse photos Print an album page Scan amp edit text OCR Access the Web Details Print common photo sizes from saved images on the computer E mail images or photos which are stored on the computer Save or print photos from an inserted memory card flash drive or PictBridge enabled digital camera View photos saved on the computer Print an album or scrapbook page with various photo sizes Use Optical Character Recognition OCR to scan a document to a word processor so you can edit the text Scan a photo or document e Copy photos or documents e Enlarge reduce or change other features before printing Fax a document or an image saved on the computer Visit our Web site Learn more about what you can do with this software 34 To Details Find maintenance and troubleshooting information and tools to keep the printer working properly Using the All In One Center Opening the All In One Center peek pE oe H i lees Use the All In One Center software to scan copy and fax documents To open the All In One Center use one of these methods Wif ydavexe im Method 2 From the desktop double click the Imaging Studio 1 Click Start gt Programs or All Programs gt Lexmark icon and then click the Scan or Copy button 5400 Series 2 Select All In One Center Using the Scanning amp Copying tab e Select a program to
133. talling the software on page 117 Setup troubleshooting e Incorrect language appears on the display on page 93 e Power button is not lit on page 94 e Software does not install on page 94 e Page does not print on page 95 e Cannot print from digital camera using PictBridge on page 96 Incorrect language appears on the display Correcting a language After you select a language Language appears again on the display To change the selection during initial selection setup 1 Press lt or gt repeatedly until the language you want appears on the display Press v to save Selecting a different language after initial setup From the control panel press Copy Mode Press 8 Press lt or gt repeatedly until Tools appears Press V Press lt or gt repeatedly until Device Setup appears Press V Press lt or gt repeatedly until Language appears 2 1 2 3 4 5 6 T 8 Press v Press lt or gt repeatedly until the language you want appears on the display 10 Press v to save Note If you cannot understand the language on the display see Resetting to factory default settings on page 117 93 Power button is not lit Check power connection 1 Disconnect the power cord from the wall outlet and then from the printer 2 Plug the cord all the way into the power supply on the printer 3 Plug the cord into an electrical outlet that other electrical devices have bee
134. the printer and the number of copies Click Print Now Creating and printing a scrapbook or album page 1 oN O A A O N 10 Load paper For best results use photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper From the desktop double click the Imaging Studio icon Click Print Album Page Click Show Folders From the directory in the right panel select the folder where your photos are stored Close the directory in the right panel From the Paper Size drop down menu select a paper size From the Page Layout drop down menu select a page layout For more options a Click Change the category of layouts listed above b Select a layout for the photos c Click OK d From the Page Layout drop down menu select a page layout Drag the photos onto the page Note Right click the photo on the page for editing options Click Print Now Note To prevent smudging remove each page as it exits and let it dry before stacking Adding text captions to a photo page 1 2 Load paper For best results use photo or heavyweight matte paper with the glossy or printable side facing you If you are not sure which side is the printable side see the instructions that came with the paper From the desktop double click the Imaging Studio icon 60 O N O OA A Q 10 11 12 13 14 15 Click
135. tification agr dans votre r gion ou pays Ceci pr vient tout endommagement de l quipement caus par les orages et autres surtensions lectriques Cet quipement utilise des prises de telephone CA11A Notice to users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions The grant of a telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment shall not be set up to make automatic calls to the Telecom s 111 Emergency Service This equipment may not provide for the effective hand over of a call to another device connected to the same line This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers Some parameters required for compliance with Telecom s telepermit requirements are dependent on the equipment associated with this device The associated equipment shall be set to operate within the following limits for compliance to Telecom s specifications e There shall be no
136. ting photos using the control panel Printing photos stored on a memory device using the proof sheet 1 2 10 11 Load plain letter or A4 size paper Insert a memory card or flash drive that contains the images you want to print For more information see Inserting a memory card on page 53 or Inserting a flash drive on page 54 Press lt or gt repeatedly until Proof Sheet appears Press v Press lt q or gt repeatedly until Print Proof Sheet appears Press v Press lt or gt to specify which category of photos you want to print You can print a proof sheet e For all photos on the memory card e For the 20 most recent photos if there are 20 or more photos on the card e By date if the photos on the card were taken on more than one date Press v Press v again One or more proof sheets print Follow the instructions on the proof sheet to select which photos to print number of copies red eye reduction page layout print options and paper size Note When making selections make sure you completely fill in the circles Load the proof sheet facedown on the scanner glass For more information see Loading original documents on the scanner glass on page 48 56 12 If needed press lt or gt repeatedly until Scan Proof Sheet appears 13 Press V 14 Press Start Color or Start Black to scan the proof sheet 15 Load photo paper with the glossy or printable side facing you If you are n
137. tings are set correctly for the photos you wish to print For information on how to set photo print settings see Using the Photo Card menu on page 29 e The following print settings will return to the factory default settings when a memory card or flash drive is removed Photo Effects Layout Paper Size Paper Type Photo Size and Quality e For best results use Lexmark Premium Photo Paper or Lexmark Photo Paper e To prevent smudging avoid touching the surface of a printed photo For best results remove each printed sheet individually from the paper exit tray and allow the prints to dry at least 24 hours before stacking displaying or storing Retrieving and managing photos Inserting a memory card 1 Insert a memory card e Insert the card with the brand name label facing to the left e f there is an arrow on the card make sure it points toward the printer 1 2 F E Slot Memory card xD Picture Card Secure Digital Mini Secure Digital with adapter Note Make sure you connect the memory card to the adapter that came with it before inserting it into the slot MultiMedia Card Memory Stick Memory Stick PRO Memory Stick Duo with adapter or Memory Stick PRO Duo with adapter Note Make sure you connect the memory card to the adapter that came with it before inserting it into the slot e Compact Flash Type and Type Il e Microdrive 53 2 Wait for the light on the printer t
138. tion which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult your point of purchase or service representative for additional suggestions The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device use a properly shielded and grounded cable such as Lexmark part number 1021294 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Any questions regarding this compliance information statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Standard ICES 003 Avis de conformit au
139. tions about recycling options visit the Lexmark Web site at www lexmark com for your local sales office phone number Federal Communications Commission FCC compliance information statement This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the back of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to your telephone company This equipment uses the RJ 11C Universal Service Order Code USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See your setup documentation for more information The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact your local telephone company For products approved afte
140. tos 34 Tips 34 Use memory card photos 34 using 33 Web site 34 Imaging Studio using 33 improving print quality 89 incorrect language appears on display 93 index cards loading 45 printing 51 information finding 9 ink levels checking 37 ink ordering 37 insert camera memory card error 110 inserting flash drives 54 memory cards 53 PictBridge enabled digital camera 59 installing network printer 85 print cartridges 87 printer software 117 software and sharing printer on network 84 invalid photo paper size selection 110 IP address assigning 85 iron on transfers loading 45 J jams and misfeeds troubleshooting banner paper jams 109 paper jamin ADF 108 paper jam in paper support 108 paper jam in printer 108 paper or specialty media misfeeds 108 printer does not feed paper envelopes or specialty media 109 junk faxes blocking 82 L labels loading 44 landscape orientation selecting 39 language changing 93 last page first 51 layout selecting 39 left cartridge error 110 LINE port 23 load paper error 110 loading banner paper 46 custom size paper 45 documents into the Automatic Document Feeder 46 documents on the scanner glass 48 envelopes 44 glossy paper 43 greeting cards 45 heavyweight matte paper 43 index cards 45 iron on transfers 45 labels 44 paper 43 photo cards 45 photo paper 43 photos on the scanner glass 48 postcards 45 transparencies 44 M MAC address finding 85 magazine articles loading
141. tthe Out of Original Lexmark Ink message appears 1 Click Learn More on the message 2 Click Report a non Lexmark print cartridge To prevent the message from appearing again for the indicated cartridge s e Replace your cartridge s with new Lexmark print cartridge s e f you are printing from a computer click Learn more on the message select the check box and click Close e If you are using the printer without a computer press Cancel Lexmark s warranty does not cover damage caused by non Lexmark ink or print cartridges Refilling a print cartridge The warranty does not cover repair of failures or damage caused by a refilled cartridge Lexmark does not recommend use of a refilled cartridge Refilling a cartridge can affect print quality and may cause damage to the printer For best results use Lexmark supplies Recycling Lexmark products To return Lexmark products to Lexmark for recycling 1 Visit our Web site at www lexmark com recycle 2 Follow the instructions on the computer screen 92 Troubleshooting e Setup troubleshooting on page 93 e Print troubleshooting on page 96 e Copy troubleshooting on page 98 e Scan troubleshooting on page 100 e Fax troubleshooting on page 102 e Network troubleshooting on page 106 e Jams and misfeeds troubleshooting on page 107 e Memory card troubleshooting on page 109 e Error messages on page 110 e Removing and reins
142. ubleshooting on page 93 Note The printer is an analog device that works best when directly connected to the wall jack Other devices Such as a telephone or answering machine can be successfully attached to pass through the printer as described in the setup steps If you want a digital connection such as ISDN DSL or ADSL a third party device such as a DSL filter is required You do not need to attach the printer to a computer but you do need to connect it to a telephone line to send and receive faxes You can connect the printer to other equipment See the following table to determine the best way to set up the printer Equipment Benefits See this section e The printer Send and receive faxes without using a Connecting directly to a telephone wall e A telephone cord computer jack on page 16 e The printer e Use the fax line as anormal telephone Connecting to a telephone on e A telephone line page 17 e Two telephone cords e Send and receive faxes without using a computer 13 Equipment Benefits See this section The printer Receive both incoming voice messages and Connecting to an answering machine faxes on page 18 A telephone An answering machine Three telephone cords The printer Send faxes using the computer or the printer Connecting to a computer with a A telephone modem on page 19 A computer modem Three telephone cords Using an RJ11 adapter Country region e United
143. ur printer you were prompted to enter your name fax number date and time This information is used to create a fax header for faxes you send If you have not entered this information 1 From the control panel press Fax Mode 2 Press 8 3 Press lt or gt repeatedly until Fax Setup appears 4 Press v 79 5 Press lt or gt repeatedly until Dialing and Sending appears 6 Press V 7 Press lt or gt repeatedly until Your Fax Name appears 8 Press V 9 Enter your name using the keypad 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Note You can enter a maximum of 20 characters Press V to save the setting Press lt or gt repeatedly until Your Fax Number appears Press v Enter your fax number using the keypad Note You can enter a maximum of 64 numbers Press v to save the setting Press 2 twice Press lt or gt repeatedly until Tools appears Press V Press lt or gt repeatedly until Device Setup appears Press V Press lt or gt repeatedly until Date Time appears Press v Enter the date using the keypad Press v Enter the time using the keypad Press Vv If the hour you entered is 12 or less press lt or gt repeatedly until AM PM or 24hr appears Press v to save the setting Setting up a fax footer J 2 3 4 From the control panel press Fax Mode Press 2 Press lt or gt repeatedly until Fax Setup appe
144. ure the printer is on 2 Lift the scanner unit The print cartridge carrier moves and stops at the loading position unless the printer is busy 4 Remove the used print cartridge Note If you are removing both cartridges repeat step 3 and step 4 for the second cartridge Installing print cartridges 1 If you are installing new print cartridges remove the sticker and tape from the back and bottom of the cartridges Warning Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridges 87 2 Press down on the cartridge carrier levers to raise the cartridge carrier lids 4 Close the lids The control panel display will prompt you to load paper and press V to print an alignment page Note The scanner unit must be closed to start a new scan print copy or fax job 88 Achieving better print quality Improving print quality If you are not satisfied with the print quality of a document make sure you e Use the appropriate paper for the document If you are printing photos or other high quality images for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper e Use a paper that is a heavier weight or bright white e Select a higher print quality If the document still does not have the print quality you want follow these steps 1 Align the print cartridges For more information see Aligning print cartridges on page 89 If print qualit
145. urity keys are correct Check power Make sure the printer is connected to a power source and is turned on For more information see Power button is not lit on page 94 Check Ethernet If you are using a print server connection 1 Check the Ethernet cable for any obvious damage 2 Firmly plug one end of the Ethernet cable into the printer or the print server 3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection 106 Check USB connection If you are using a USB cable 1 Check the USB cable for any obvious damage 2 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with the USB symbol i 3 Firmly plug the square end of the USB cable into the USB port on the back of the printer Check print server See the print server documentation for setup instructions if setup documentation e The lights of the print server are not on e The USB cable is not connected to the print server e The print server is not connected to a power source Software may not be If none of the previous actions fixes the problem uninstall the printer software and reinstall it installed correctly For more information see Software may not be installed correctly on page 96 Cannot print to the network printer Check print server See the print server documentation for setup instructions if setup documentation e The lights of the print server are not on e The
146. using the proof SHEEet ccccseeeeceeseeeeeceeeeeeeseeeeeseeeeeeeseeeeeseeeenas 56 Poning alll PROOST R E TR T a T A E RE T 57 PrAUNGIPMOLOS Dy date range niaosi en A A EERS 57 PINUNGPNOWOS WSING COIF CHECIS is a T A AE 58 Printing photos from a digital camera using DPOF ccceccccsseeeeeseeeeeeeeeeeeeeneeseesseeeeesseeeesseeeessageeesseeeessaaeeenees 58 Using a PictBridge enabled digital camera to Control Printing photos c cc eececseeeeceeeeeeeeeeseeeeeseeeeseeeeesaeeenaaees 59 PHANG DNOlOS USING ING COMPUL ON eer a Oacasueactia ions aearebinnteews 59 Printing photos stored on a memory device USING Fast PICS ceccceecceeeeeeceeeeeeeeeceeeesseeeseeeeeseeeseneeeseeenaaees 59 Printing photos stored on the computer using the Imaging Studio cceseeeececseeeeeeeeeeeeeeeeeeeseeeeeeeaeeeeeesaeeeeas 60 Creating and printing a scrapbook OF AIDUM page cccccssscceccseceecceecececeuseeeseeeenseueeeeeeascesseeeesseueeessneeeesaaeees 60 Addingtextceapions 10 4 PNOO DAC sie eces hes aii oescse ti ais eed ale de aes a R E ERN 60 67016 1 12 ER Renee sree ee err ern ere eer ire Settee ir ie ese ee ee eee eee eee eee eee eee eee 62 IVAKINIG AGO DY costars reveeds ben tonanasas none kciedencccwestavas ssecetauat ce mence ade deunotsstao lense deccentataenant addeunaneesecaecuiasb aera 62 CVI DINO LOS sacescet cern sat sete aces niin a ore nena erate tacceia amen uasnencecees sare auuangnecunaneruaiae ee 6
147. vice is finished check phone line and cable__ before sending the fax connections Make sure cable connections for the following hardware are secure if applicable Power supply Telephone Handset Answering machine 115 Photo Size Error Photo here are one or more photos larger than the paper size you selected must fit on page pag 1 Press x to clear the error message Press lt or gt repeatedly until Paper Size appears on the display 2 3 Press V 4 Press lt or gt repeatedly to select the paper size option that will fit your largest photo size Press Start Color or Start Black to begin printing PictBridge Remove and then reinsert the cable into the PictBridge port on the front of the printer Communications Error For more information see Using a PictBridge enabled digital camera to control printing photos on page 59 Please remove camera The printer can read either a PictBridge enabled digital camera or a memory card not to use your memory both at the same time card 1 Remove both the PictBridge enabled digital camera and the memory card 2 Reinsert only one of the devices mentioned above oe Resend the fax There may have been a problem with the quality of the telephone line phone line problem connection Remote Fax Error From the control panel press Fax Mode lower the transmission speed Press Bj Press lt or gt repeatedly until Fax Setup appears Press V Press lt or gt repeated
148. ware the User s Guide will and other information such as be installed Using the software on Windows operating systems 1 Click Start gt Programs or All Programs gt Loading paper Lexmark 5400 Series Working with photos If the link to the User s Guide is not on your desktop follow these instructions 1 Insert the CD The installation screen appears Scanning if Supported by your printer Making copies if supported by your printer Faxing if supported by your printer Maintaining the printer Connecting the printer to a network if Supported by your printer Troubleshooting problems with printing copying scanning faxing paper jams and misfeeds Note If necessary click Start gt Run and then type D setup where D is the letter of your CD ROM drive Click View User s Guide including Setup Troubleshooting Click Yes An icon of the User s Guide appears on your desktop and the User s Guide appears on the screen You can also find this document on the Lexmark Web site at www lexmark com Note If your printer supports Macintosh operating systems see the Mac Help 1 From the Finder desktop double click the Lexmark 5400 Series folder 2 Double click the printer Help icon Help Description Where to find The Help gives you instructions for using the software if your While in any Lexmark software program click Help Tips printer connects to a computer Help or Help gt Help Topics Lex
149. x Setup Utility customizing settings 78 Dialing and Sending tab 79 Fax Printing Reports tab 79 Ring and Answering tab 79 Speed Dial tab 79 using 42 78 fax troubleshooting Caller ID not displayed 106 can receive but not send fax 104 can send but not receive fax 103 cannot send or receive fax 102 printer receives blank fax 105 received fax has poor print quality 105 faxing adding fax groups to Speed Dial 74 adding numbers to Speed Dial 74 blocking unwanted faxes 82 choosing a fax connection 13 customizing settings 28 entering a fax number 70 sending a broadcast fax at a scheduled time 71 sending a broadcast fax immediately 70 sending while behind a PBX 77 setting number of rings before automatic answering 77 setting up dialing prefix 76 using a calling card number 70 using the computer 71 using the control panel 70 while listening to call 72 FCC notices 119 120 finding information 9 MAC address 85 publications 9 Web site 9 flash drive inserting 54 printing photos using the proof sheet 56 forwarding a fax 73 G glossy paper loading 43 graphics editing 40 greeting cards loading 45 printing 51 Group Dial setting up 74 using 70 using the Phone Book 75 H heavyweight matte paper loading 43 How To tab 38 Want To menu 39 Imaging Studio buttons Browse photos 34 Copy 34 124 Fax 34 Maintain Troubleshoot 35 Print album page 34 Print photos 34 Scan 34 Scan amp edit text OCR 34 Share pho
150. x normes de l industrie du Canada Cet appareil num rique de classe B est conforme aux exigences de la norme canadienne relative aux quipements pouvant causer des interferences NMB 003 European Community EC directives conformity This product is in conformity with the protection requirements of EC Council directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support Lexmark International Inc S A Boigny France This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950 Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 Note Some modes may not apply to your product 1 meter average sound pressure dBA Values are subject to change See www lexmark com for current values 119 Waste from Electrical and Electronic Equipment WEEE directive The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union We encourage the recycling of our products If you have further ques
151. y has not improved continue to step 2 2 Clean the print cartridge nozzles For more information see Cleaning the print cartridge nozzles on page 89 If print quality has not improved continue to step 3 3 Remove and reinsert the cartridges For more information see Removing a used print cartridge on page 87 and Installing print cartridges on page 87 If print quality has not improved continue to step 4 4 Wipe the print cartridge nozzles and contacts For more information see Wiping the print cartridge nozzles and contacts on page 90 If print quality is still not satisfactory replace the cartridge For more information see Ordering supplies on page 91 Aligning print cartridges Load plain or heavyweight matte paper J 2 From the control panel press Copy Mode 3 Press El 4 Press A or gt repeatedly until Tools appears Press v O1 6 Press lt or gt repeatedly until Maintenance appears 7 Press v 8 Press lt A or gt repeatedly until ALign Cartridges appears 9 Press V An alignment page prints If you aligned the cartridges to improve print quality print your document again If print quality has not improved clean the print cartridge nozzles Cleaning the print cartridge nozzles 1 Load plain paper 2 Press Copy Mode 3 Press Ek 89 4 Press lt or gt repeatedly until Tools appears 5 Press v 6 Press lt or gt repeatedly until Maintenance appears

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