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Lanier 5622 User's Manual

1. ZEVY010E 3 Select the appropriate orientation on the control panel or on the computer so that it matches the orientation of originals placed Reference p 37 Original Orientation and Scan Area Setting Placing the Divided Original in the Automatic Document Feeder SADF When originals are placed in the ADF scanning finishes as one docu ment when the scan of all originals are completed by factory default If the next original is placed within a certain amount of time after all origi nals are scanned these multiple doc uments can be scanned as one document by the SADF After the originals are scanned the remaining time for accepting the next original is displayed When there is another page to scan set it within the specified time If set the original is feeded and scanned au tomatically If there is no more page press key Note O To use this function settings must be made in the Initial Scanner Set up gt p 19 SADF Auto Reset Timer O Originals are scanned in order Place them from the first page Original Orientation and Scan Area Setting Original Orientation and Scan Area Setting To correctly display the top bottom orientation of the scanned original on a computer original orientation and page flow must be set when placing the original When using the network delivery scanner and Document Server set tings are made on the
2. A i ZEVX030E 1 This machine 2 Computer The originals scanned by the scanner is The stored document can be viewed or stored copied by connecting to the machine us ing DeskTopBinder V2 Lite Professional BP Reference For more information about DeskTopBinder V2 Lite see the DeskTopBinder V2 Lite manual gt p i Manuals for This Machine Network Scanner Names and Functions of Components This section explains the names and functions of various controls used to oper ate the scanner Control Panel This illustration shows the product with options installed a N 4 67 Check Modes on es SSeS Start Manual RX CO e z Sample Copy Pause Start Redial ca Clear Stoj Tone 1 User Tools Counter Inquiry key Use to change default values or operation parameters according to the operating conditions 2 Display Shows operation status and various mes sages 3 Check Settings key Press to check the current settings 4 Reset key Use to cancel settings 5 Warmup key Press this key for about one second to be gin warm up Pressing this key again while in warm up mode cancels warm up Note O This key is inactive while scanning or setting scanner default values 1011 12 13 ZEWSOO00E 6 Main power indica
3. Type1027 TWAIN Driver This driver is required to scan an original on the machine To use the machine as a network TWAIN scanner the driver must be installed File storage folder Files on the CD ROM are contained in the following folder DRIVERS TWAIN System requirements e Hardware PC AT compatible Limitation O Under Windows NT machines with RISC based processors MIPS R se ries Alpha AXP PowerPC are not compatible e Operating system Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows NT Server 4 0 Service Pack 5 or later Microsoft Windows NT Workstation 4 0 Service Pack 5 or later e Display resolution 800x600 pixels 256 colors or higher e Network protocol TCP IP Installing Software DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data files cre ated with applications and existing image files The software allows you to use view documents in in trays of the delivery server This software can be used to the machine as a network TWAIN scanner Also the documents stored in the Document Server can be viewed For more information see the manuals for DeskTopBinder V2 Lite or DeskTop Binder V2 Lite Help file File storage folder The files are stored
4. QE Facsimile Feature System Settings Printer Feature canner Fetures The Scanner Features screen ap pears 3 Press the Scanner Settings tab O Press the item to be set Z Scanner Features DeliverjiStore Original Setting 1 Sided Original Function Priority Deiverytore Comection Time ot 1 Osec Original Orientation Priority Compression Black White Med Original Sizes Priority Compression Gray Scale Standard SADF Auto Reset Timer Jor i Delivery Option ot The screen for changing the item setting appears Example Compression Gray Scale setting 5 Change the setting Z Scanner Features e To select an item touch its key on the screen The item is high lighted e To enter numerals use the number keys Note O To cancel a setting press Can cel The value is not changed and the display returns to the previous condition before pressing the OK g Press OK 7 Repeat steps H to J to make other settings B Press Exit The display returns to the Scanner Features screen g Press Exit The main menu is shown again Initial Scanner Setup Making Scan Data Subject Settings Subject information can be added to the scan data files This information added to the data to be delivered When the file is delivered by e mail with optional ScanRouter V2 Profes siona
5. Reference For information about character input see the System Settings manual g Select the item to be set To select an item touch its key on the screen The item is highlighted Example resolution setting Program 3 Resolution 400 dpi 600 dpi Note O When selecting Custom size for Scan Size see p 16 Selecting a custom size E when all settings have been made press OK The scan type setting is stored 8 To program other scan settings repeat the procedure from step 15 Preparations for Use as a Network Scanner g When all settings have been made press Exit Z Scanner Features Select item Basic Settings Scanner Settings Program 1 Monday Meet ine Progam 4 see Program 2 Proiectz001 Program 5 ne Program 3 Informat ion The display returns to the Scanner Features screen 10 Press Exit The main menu is shown again Selecting a custom size When Custom Size is selected as the scan size follow the procedure be low 1 Press Custom size on the Scan Size setting screen Program 3 Scan Site Select item Auto Detect AE B4 JSO B5 JSO ES JIS ase 1x10 8V2 x ME 8Y x NE Bex 1A sexia sexewd 5x ever Resolution Scan Six scan Type Image Density ox 2 Enter the original size with the number keys Select X1 or Y1
6. Select a subject z Reon i Attach Subject 2x4 Toate Select subject to be attached to the scanned data Auto Image Density Onno 1 Sided Original FIE Original Settings Press OK The subject is applied g Press the Start key The original is scanned and the scan data file is delivered to the destination s If there is another page to scan place the original on the exposure glass and then press the Start key When there are no more pages press the key Note O To abort the scan process press the Clear Stop key or press Stop on the display O When the SADF function is used load the next original gt p 36 Placing the Divided Orig inal in the Automatic Document Feeder SADF Checking the Delivery Result Checking the Delivery Result The delivery result can be checked for the last 50 delivery operations If the delivery result exceeds 50 delivery operations the delivery results are deleted in the order of delivery kimportant OJ When the main power switch of the machine is turned off all deliv ery result data is cleared Items to be checked e Date Time The date and time when the file transfer of scan data from the machine to the delivery server was completed is recorded If delivery retry was performed but unsuccessful the date and time refers to the last retry oper ation e Destination When multiple destinations were
7. Search by File Name Change Password Ext The screen for changing the file name appears Enter the new file name Change File Name Information Ce IC Backspace Dele All ace ae We P Reference For information about how to enter characters see the System Settings manual Press OK The file name is changed Changing a password Press Change Password Manage Delete File Selected file can be deleted or changed User Name J File Name nee Pas Display Selection Delete File Market ing DIV Change User Nar Search by User Name 3 GENERAL AFFAIRS SCANOO16 7 aug 3 Informat ion Market ing DIV Information rmm Change File Name 24 Aug 1 s None SALES DIV SCANOOT3 24 ag 1 Search by File Name mica Passvord lt a Enter the new password con sisting of four numbers Enter the new password with number keys then press OK Press OK The new password is stored kimportant OJ Do not forget the password If you forget it ask the key operators in charge of this machine O verity that the file information change was made as desired and press Exit Manage Delete File Selected file can be deleted or changed UserName FileName Date Pages Display Selection 24 aug 3 Informat ion 24 Au
8. Select the placement method ADF 3 Place the Place the Place the top Place the original so original so edge ofthe original so Place the original that the top that top edge original first that the top There are two original orienta edge touches touches the edge is set tions the top left of rear of the ex into the ADF CE R When scanned by the O delivery scanner or Original Orientation Original Orientation Original Orientation Original Orientation Speci Document Server l by ene Specified on the con oren trol panel Mixed size Mixed size coir LSet NPr a NA When scanned by the TWAIN O Standard Odeg Right 90deg Standard Odeg Left 90deg Specified by the Scan ner Control dialog box Original displayed on a compu ter 33 Setting Originals Placing the Original on the Exposure Glass Originals which do not fit into the ADF such as sheets with glued on parts books etc can be placed di rectly on the exposure glass for scan ning Note O For information about the origi nals which can be placed on the ex posure glass see the Copy Reference manual g Lift the exposure glass cover or the ADF Note O Raise the exposure glass cover or ADF fully more than 30 de grees The opening closing ac tion triggers the aut
9. 57 58 Using the Document Server Viewing a List of Stored Files From the displayed list of stored files you can delete the files stored in the Document Server or change the file information To show the displayed list of stored files perform the follow ing steps 1 Press the Scanner key User Tools Counter ZEVS040E The Scanner Function screen ap pears Y Note O If the network TWAIN scanner screen is displayed press Can cel This screen is displayed if Function Priority in the Scan ner Initial Setup is set to net work TWAIN scanner mode Connecting with PC Set originals and select the settings from the PC 2 The displayed list of stored files appears The subsequent operation steps depend on whether the network delivery scanner is used When using the network delivery scanner Press Select Stored File 200 dpi J ti Auto Detect destination ti z Attach Sender s Name e Auto Image Density Attach Subject Select Stored File Press Manage Delete File When using Document Server only Press Stored Files Manage Viewing a List of Stored Files Viewing the List The list displayed scanned data files that are stored has the following elements When using the network delivery scanner Manage Delete File Selected file can be de
10. Make Scanner Settings Scan and save the originals Start to Scan The scanned image can be edited and printed by DeskTopBinder V2 Lite For more information about the operation procedure see p 40 Scanning Origi nals 39 40 Scanning Originals Using Network TWAIN Scanner Scanning Originals This section explains the method for scanning a single original following p 39 Flow of Operations 1 Start up DeskTopBinder V2 Lite and select the driver of the scanner Click Start point to Program and then DeskTopBinder V2 from DeskTop Binder V2 DeskTopBinder V2 Lite starts up Click Scanner Settings from the Tools menu The Scanner Settings dialog box appears If the scanner is already selected no scanner settings are necessary Check File format for scanned image s and go to step Click Select Scanner Driver The Select Source dialog box appears Click the machine name you want to use in the list and then click Se lect Click OK The Scanner Settings dialog box closes 2 Place the original in the scanner Z Reference gt p 33 Setting Originals 3 Make the scan settings From the File menu point to Add Document and then click Scan The TWAIN driver starts up After a short while the dialog box of the TWAIN driver that operates the scanner appears This dialog box is called the Scanner Control dialog box 9 Note O The title bar displays the s
11. SALES DIY LEGAL DIY CREDIT DIV EXPORT DIV GENERAL AFFAIRS TECHNICAL DIV f DOMESTIC DIV The user name is set Storing Data Specifying a file name Scanned data files are automatical ly named SCANO0001 SCANO0002 etc If desired you can change the file name Press File Name The File Name Entry screen ap pears Enter the desired file name Non programed Name Warketine DIV Eels Backspace Dele all DODDS COLOLILIOILICILILICI P Reference For information about how to enter characters see the System Settings manual Press OK The new file name is applied Specifying a password By specifying a password only a person who knows the password can view the data Press Password The Password Entry screen ap pears Enter a password consisting of four numbers ian bot Password si Enter the new password with number keys Auto Image Density then press OK morgna Settings Press OK The password is applied kimportant OJ Do not forget the password If you forget it contact the key operators in charge of this machine 3 When using the network delivery scanner function press OK twice to return to the original screen zami OEM Auto Detect iz DIV Text Auto Image Density 1 pus ser Name Informat ion a CE NE CO e Jeffrey Ronald
12. enter the value and then press Scan Size Custom Original Size i XI z El za LiL 8 Sinch Vi 11 Zinch x Exposure Glass E gt Start Position vt x2 0 Cinch iz 0 Oinch ad UES MR aam ADF x3 0 sin eLo Ainch 3 Use the number a scan starting point other than the standard scan starting point Select X2 or Y2 enter the value and then press Scan Size Custom Enter the length of X2 with number keys then press GB Original Size Cell oe LIL Z Gina Yi 8 Oinch Exposure Glass gt Start Postion gt Scan Area G ADF x3 0 Ainch s 0 in O Enter the scan size area with the number keys Select X3 or Y3 enter the value and then press Scan Sie Custom Enter the length of X3 wth number keys then press 6 gt original Size Ze xi 7 Oinch vi 8 Oinch gt Start Position vil 4 x2 1 Oinch 2 1 Oinch clear ES HER ponm ADF e o 4inch 0 5 Exposure Glass Depending on how the original is positioned the scan area will be as follows When the original is placed on the exposure glass tart point Scan area orizontal YMorizontal Y3 gt it gt Positioning mat N Start point vertical X Scan area Scan area vertical XJ ZEKYO30E Initial Sc
13. Black amp White This setting determines whether image data read with the 2 value black and white setting is to be compressed Compression reduces the time reguired for transferring the scan data to the computer Note O The actual time required for data transfer will vary depend ing on the data size and net work load Compression Gray Scale This setting determines to which extent image data read with the multi value gray scale setting is to be compressed You can select Standard High Low or Off Note O Compression ratio decreases in the order High Standard Low Off and the time re quired for data transfer increas es accordingly O The actual time required for data transfer will vary depend ing on the data size and net work load Delivery Option This setting determines whether the machine is used as a network delivery scanner When the Delivery Option set ting is On make sure that Deliv ery IP Address in System Settings is set KO gt Original Setting Set the initial value for original type and orientation When the original is always similar selecting this as the default makes operation easier You can select 1 Sided Original 2 Sided Orig T to T Top to Top 2 Sided Orig T to B Top to Bottom Z Reference p 37 Original Orientation and Scan Area Setting Original Orientation Priority Select the initial value for original place
14. The User Tools Counter Inquiry screen appears B Press Scanner Features AUG 27 2002 1139PM amp User Tools Counter Inquiry Ext Copier Document Server j ue Ga GEJ Facsimile Features PI D Printer Features i Inquiry G Scanner Features we Counter The Scanner Features screen ap pears Frangais System Settings 3 Verify that the Basic Settings tab is shown O press Delete 5 Select the setting you want to de lete Z Scanner Features Select tem to delete Basic Settings Scanner Settings soji ating Program Change Program 1 Program Z Proiectz001 Monday Meet ing Program 3 informat ion A confirmation message appears 17 18 Preparations for Use as a Network Scanner O press Yes Are you sure you want to delete the selected program The selected scan setting is delet ed 7 Press Exit The display returns to the Scanner Features screen B Press Exit The main menu is shown again Making Scanner Settings This section explains how to switch from network TWAIN scanner mode to network delivery scanner or Docu ment Server mode and how to set the compression of image data and initial values for setting originals The scanner settings consist of the fol lowing For the list about settings and factory defaults see p 13 Scanner settings l
15. Using the Document Server SLOP Date PRET EE E EE ekle 53 Storage PIOCEJUNO esee ea A EEA a ee ince E E e EE 54 Viewing a List of Stored Files e nana 58 Viewing the ISt sis ne ue ae ea a A la ke uni 59 Searching OM PIGS tesa ava aa ee a AE ke ea ane dened 61 Deleting Stored FUSS sass spsciiicihaceauteantnitacetaucdmeitasidatiininlanibarnneanctedametonubedi 62 Changing File Informatloniicccccccccccsiscccccccesnsasccaecsccscadenadsessdasaneusurisaenreadwes 63 7 Appendix The Relationship between the Resolution and the Data Size 65 Troubleshooting vine vste ciitnadananveseesenetentuencsudicenicabscindtienaionasinniawataaenetin 66 When Scanning Is Not Performed as Expected 66 Delivery Function Does Not Work 66 When the Error Message Is Displayed on the Control Panel 67 When the Error Message Is Displayed on the Computer 70 Powering Off the Machine eenn nana nena 73 Turning Off the Operation Switch 73 Turning Off the Main Power Switch nn 73 Specifications asi vs aaa ina ii de ek aides dod etectsnpianeavexteancvanesaudedindecedeceds 75 INDEX usi neje eau Ge ei ei nini 76 Outline By installing the printer scanner controller the machine can be used as a net work scanner The network scanner offers three functions operation as a network TWAIN scanner network d
16. the 3 digit ID number that has been assigned to each destina tion If the entered number is less than 3 digits press at the BM Atach Sender s Name Attach Subject Select Stored File 1 Sided Original falos Original Settings tore File The destination corresponding to the short ID number appears in the destination field at the top of the screen Note O To deselect a destination press 4Prev or VNext to display the destination in the destination field and then press Clear To select more destinations re peat step Checking selected destinations Use the destination field at the top of the screen to check which destinations are selected Note O When multiple destinations are selected the selected des tinations are displayed in or der by pressing 4Prev or V Next O Pressing the Check Settings key on the control panel lets you verify the list of selected destination s 7 Specify the sender scan data de livery source FY Note O When a sender has been speci fied this information is added to the scan data file When the optional ScanRouter V2 Profes sional is used to send scan data files as e mail the sender infor mation is automatically entered in the message sender field This allows the recipient to see where the mail is from Select a sender from the senders pro grammed in the delivery server Press Attach Sender s
17. Aug 3 Informat ion Seach by User Name Change File Name Marketine DIV Information None Search by File Name SALES DIV SCANOO13 A confirmation message appears O press Delete O Are you sure you want to delete the stored file below User Name Market ing DIY File Name Informat ion Do not Delete The file is deleted 5 Press Exit Changing File Information Changing File Information The information about files stored in the Document Server user name file name password can be changed gt Limitation O Information about delivery stand by files cannot be changed 1 Display the list of stored files Reference gt p 58 Viewing a List of Stored Files 2 Select the file for which you want to change the file information Manage Delete File Select file Search by User Name Market ing DIY Informat ion 24 Aa Search by File Name SALES DIY SCANOO13 24 Aug 1 GENERAL AFFAIRS SCAN0016 Note O When you select a password protected file the Password En try screen appears Enter the correct password and then press OK Enter password with Number keys then press OK 3 Change the file information Changing the user name Press Change User Name Manage Delete File Selected fle can be deleted or changed User Name I File Name e
18. Delete the unnecessary stored file Note O These messages are shown alternately There is not enough remaining hard disk ca pacity No more files can be stored Delete un needed files There is not enough remaining hard disk ca pacity Delete unneeded files Memory is full Press Transmit to transmit the scanned data To delete the data press Cancel Because there is not enough hard disk capacity in the machine the page could only be partially scanned Specify whether to use the data or not Memory is full Scanning has been cancelled Do you want to store the scanned data Because there is not enough hard disk capacity in the machine the page could only be partially scanned Specify whether to use the data or not Memory is full Scanning has been cancelled Press Transmit to transmit the scanned data To delete the data press Cancel Because there is not enough hard disk capacity in the machine the page could only be partially scanned Specify whether to use the data or not No destination is programmed for this number The short ID number that can be assigned to each destination is not programmed in the de livery server Assign a correct number to each destination Troubleshooting Message Possible Cause and Action No sender is programmed for this number The short ID number that can be assigned to each sender is not programmed in the delivery server As
19. Files Status screen to check for which file the problem occurred p 49 Checking the De livery Result Transmission to the server has been failed The data will be retransmitted later A network error has occurred and a file was not sent correctly to the delivery server Wait until retry is performed automatically after a preset interval If the retry fails again notify the network administrator When the Error Message Is Displayed on the Computer This section describes main possible causes and actions for error messages dis played on the computer when the TWAIN driver is used Note O If an error message that is not contained in this section appears turn off the main power switch of the machine and then turn it on again If the message is still shown after scanning is executed again note the content of the message and the error number if listed in the table and contact your service repre sentative For information about how to turn off the main power switch see p 73 Powering Off the Machine Message Cause and Action Cannot connect to the scanner Check the network Access Mask settings in User Tools The access mask is set Notify the network or scanner administrator Cannot detect the paper size of the original Specify the scanning size Place the original correctly Specify the scan size e When placing an original directly on the exposure glass the opening closing
20. Name Attach Sende e Attach Subject Select Stored F ile 1 Sided Original inne Gl Original Settings A list of the senders pro grammed in the delivery server is displayed 47 48 Delivering Stored Scan Data by the Network Delivery Scanner Select the sender 300 dpi Select name to be attached 8 0 x4 0inch TextPhato Put z ED oe jurja mo Prejmi ae 1 Sided Original E Original Settings e Selecting a sender from the title category is done by us ing the same procedure as when selecting a destination See step B e To select a sender using a short ID number enter the 3 digit ID number with the number keys Press OK The sender is applied 8 If required select a subject Select a subject from the pro grammed ones gt p 21 Making Scan Data Subject Settings Note O When a subject has been speci fied this information is added to the scan data file When the optional ScanRouter V2 Profes sional is used to send data files as e mail the subject is auto matically entered as a title in the message subject Press Attach Subject 300 dpi 8 0 4 0 inch TextPhoto dials Auto Image Density Hees 38 Cez a tach Subject Scan Settings Corm a pr Select Stored File 1 Sided Original MU mi inmet te lef f res rah el GlemorigialSetings 1 iko
21. Searching for Files You can search for desired files from the stored files using the user name or file name as a key Searching by user name Don the list of displayed files press Search by User Name The User Name Search screen ap pears 2 Select the user name to be used for the search Search by User Name Ca Non programed Name CE oa MA MI SALES DIV LEGAL DIV CREDIT DIV EXPORT DIV GENERAL AFFAIRS TECHNICAL DIV DOMESTIC DIV The user names shown here are names that were programmed in System Settings under the Admin istrator tab To enter user name not shown here press Non programmed Name and then enter the name 3 Press OK The search starts and files whose user name starts with the entered string are displayed Manage Delete File Selected file can be deleted or changed User Name J FileName Date _ Pages Display Selection Delete File T7 Gi File List GENERAL AFFAIRS SCANOO 17 S O GENERAL AFFAIRS ScanoDi6 Jes aug 3 1 Change User Name SCANOO17 Change F ile Name Change Password Search by File Name Bat Searching by file name Don the list of displayed files press Search by File Name The File Name Search screen ap pears 2 Enter the file name to search for Search by File Name EEL mai ec P Reference For information about how to inp
22. Viewing a List of Stored Files 2 Select a file to be delivered Select Stored File Select the files you want to delier then press OK UserNane O File Name ode Paes Dipiay Selection ne ska GENERAL AFFAIRS SCAND017 3 GENERAL AFFAIRS SCANOO16 24 Aug 3 Search by User Name U lierketine Div information 24 Aug 1 are Search by File Name O SALES DIV scanooi3 24 Aug 1 viet Manage Delete File GO Cancer Note O When you select a file protected password the Password Entry screen appears After you have entered the correct password and pressed OK the file will be selected O Enter password with Number keys Bro select multiple files repeat step B Select Stored File Select the file s you want to deliver then press OK Date Pages Display Selection GENERAL AFFAIRS SCANOO17 24 Aug 3 Search by File Name SALES DIY SCANOO13 24 Aug 1 i visi FY Note O You can select up to 30 files for one operation O If you select multiple files the files will be delivered in the or der they were selected O If you press Display Selection the selected files will only be shown in the order of delivery O Press OK The screen for specifying a destina tion appears 5 Specify a destination g If required select the sender scan data delivery source and a sub ject 7 Press
23. Windows 98 is used as an ex ample for explanation The basic operations are similar for Windows 95 Me Windows 2000 and Windows NT 4 0 1 Verify that Windows is running Insert the supplied CD ROM labeled Scanner Driver amp Document Management Utilities into the CD ROM drive of the computer The choose setup language screen appears Z Reference If the installer does not start automatically see p 23 Auto Run Program 2 Select a setup language and then click OK The CD ROM Launcher screen appears 3 Click Type1027 TWAIN Driver The software setup screen appears O The installer of the TWAIN driver starts Follow the instructions on the screen Note O When the installation is complete a message to prompt you to restart the computer may appear In this case restart the computer and continue the operation O After the installation is complete Type1027 TWAIN V3 folder is created in the Program folder of the Start menu Help can be displayed from here Notes on using the network TWAIN scanner are provided in Re adme txt Be sure to read them before use 25 26 Preparations for Use as a Network Scanner Software for using a Network Delivery Scanner To use the machine as a network delivery scanner it is essential to install Scan Router V2 Lite on the delivery server To check an in tray or auto receive the documents it is necessary to install DeskTopBinder V2 Lite on the client compu
24. action of the ADF triggers the automatic original size detection process Raise the ADF by more than 30 degrees Check whether the machine is connected to the network correctly Cannot find the scanner Check if the scanner main power is on Cannot find the scanner used for the previous scan Another scanner will be used instead Check whether the power switch of the previ ously used scanner is turned on Reselect the scanner Troubleshooting Message Cause and Action Cannot save to the default file The default file cannot be overwritten Save to another file Error has occurred in the scanner Check whether the scanning settings specified by application exceed the setting range of the machine Error has occurred in the scanner driver Insufficient memory Close all applications then re start scanning e Check whether a network cable is connect ed correctly to the computer e Check whether the Ethernet board of the computer is recognized correctly by Win dows e Check whether your computer can use TCP IP protocol Terminate the unnecessary application started by the computer Insufficient memory Reduce the scanning area e Reset the scan size e Lower the resolution e Set with no compression gt p 18 Making Scanner Settings Note O The chart The Relationship between the Resolution and the Scanning Area in Help for halftone scan
25. in specified in trays or saved in folders of client computers on the same network For more information see the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help file lt File storage folder The files are stored in the following folder on the CD ROM provided with this machine UTILITY ROUTERV2 System requirements The following system requirements must be met to use ScanRouter V2 Lite Note O Install the software on a stand alone server running Windows NT Server or Windows 2000 Server It must not be installed on the primary domain controller or backup domain controller Hardware PC AT compatible CPU Pentium 200 MHz or faster Pentium II 350 MHz or faster recommended Operating system Microsoft Windows 95 OSR 2 or later Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Server Service Pack 1 or later Microsoft Windows NT Server 4 0 Service Pack 5 or later Memory 64 MB or more 128 MB or more recommended Installing Software e Hard disk space Minimum free space required for installing 200 MB Note O In addition to the space required for installation the hard disk should have at least 500 MB of free space for files e Network protocol TCP IP Software installed with ScanRouter V2 Lite e ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite You can register destination and
26. in the following folder on the CD ROM provided with this machine UTILITY DESKV2 System requirements e Hardware PC AT compatible e CPU Pentium 133 MHz or faster Pentium II 266 MHz or faster recommended e Operating system Microsoft Windows 95 OSR 2 or later Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Server Service Pack 1 or later Microsoft Windows 2000 Professional Service Pack 1 or later Microsoft Windows NT Server 4 0 Service Pack 5 or later Microsoft Windows NT Workstation 4 0 Service Pack 5 or later e Memory 48 MB or more 64 MB or more recommended e Hard disk space 50 MB or more 200 MB or more recommended e Display resolution 800x600 pixels 64K colors or higher e Network protocol TCP IP 29 30 Preparations for Use as a Network Scanner Software installed with DeskTopBinder V2 Lite e ScanRouter V2 Link ScanRouter V2 Link on the client computer monitors in trays of the deliv ery server regularly In addition the documents delivered to in trays are auto received or a notification of document arrival can be received at the client computer with this software Job Binding Job binding stores DeskTopBinder V2 Lite documents and files created by various applications as print data ScanRouter V2 Lite ScanRouter V2 Lite is to be installed on the delivery server The data scanned by the machine can be sorted on the delivery server stored
27. is not used KLI Auto Detect regs Stat NAM Stored Files Manage Text Auto Image Density gt File Information Scan Settings None The scanned data will be stored teen J Recall Program SCANOO18 1 Sided Original None Georga Settings This screen appears when the network delivery scanner func tion is used 200 dpi Auto Detect None Tet JERE Auto Image Density 1 Ci ser Name toti es rood fous Toos fini Alex Jennifer Helen dFrank f Monica Dorothy umi Allen 1 Sided Original ca Amette fet fr Sarah Ethel st Original Settings i v 2 Specify file information Specifying a user name Press User Name The User Name Selection screen appears Note O If no user name is pro grammed in System Settings under the Administrator tab the User Name Selection screen does not appear In stead the Non programmed Name Entry screen appears Enter the user name Select the desired user name Ca Non programed Name CE KZA MM MI SALES DIV LEGAL DIY CREDIT DIV EXPORT DIV f GENERAL AFFAIRS TECHNICAL DIV DOMESTIC DIV 9 Note J The user names shown here are names that were pro grammed in System Settings under the Administrator tab To enter a name not shown here press Non programmed Name and then enter the user name Press OK Market ing DIY Ca Non programed Name
28. machine to the network with an Ethernet cable System Settings manual Check the network settings in System Settings and change if re quired System Settings manual Make settings for the network delivery scanner such as the set tings of the scanning feature and subject information p 12 Initial Scanner Setup Install the software required for using the network delivery scanner functions such as ScanRouter V2 Lite on the delivery server Then make the required settings for server maintenance and delivery service gt p 26 Software for using a Network Delivery Scanner Z Reference For information about ScanRouter V2 Lite see the ScanRout er V2 Lite manual gt p i Manuals for This Machine Use ScanRouter V2 Administration Utility to set the destination and sender information On the client computers install the software required for view ing or auto receiving documents by connecting to the delivery server such as DeskTopBinder V2 Lite p 27 DeskTopBinder V2 Lite Preparation Sequence Using the Document Server If the Document Server is used with the network delivery scanner perform steps to on p 10 Using as a Network Delivery Scanner after performing the steps below D Connect the machine to the network with an Ethernet cable Connect to Network System Settings manual Check the network settings in System Settings and change if re uired Make System Sett
29. or Windows NT 4 0 log on using an account that has Administrators permission 23 Preparations for Use as a Network Scanner The installing sequence using Auto Run is as follows Installation Sequence i TWAIN Driver Ver 3 Insert the CD ROM TWAIN Driver v nRouter V2 Lit The installer seni starts up ScanRouter V2 v mar ej Administration Utility Po Install all at once or select and install individually DeskTopBinder V2 Lite v v v oD ScanRouter bd Binding V2 Link The installation complete message is Install all at once or select and install individually displayed Acrobat R r v crobat Reade Restart Acrobat Due Reader For information about the outline of the software that can be installed by Auto Run see p 28 Software Supplied on CD ROM 24 Installing Software Software for using a Network TWAIN Scanner To use the machine as a network TWAIN scanner it is essential to install the TWAIN driver If you do not have applications that work with TWAIN it is necessary to also install the DeskTopBinder V2 Lite For information about the installation of DeskTopBinder V2 Lite see p 27 DeskTopBinder V2 Lite E Preparation Before installing check the operating environment for the TWAIN driver p 28 Type1027 TWAIN Driver Using Windows 95 98 Me Windows 2000 or Windows NT 4 0 Install the TWAIN driver using Auto Run Here
30. order 3 Keys for changing file informa tion Use for deleting changing the user name file or password of the selected file or for checking file information 4 A list of stored files A list of stored files is displayed tected a key symbol 3 is shown to the left of the file name 5 Manage Delete File Press to manage or delete the files stored in the Document Server or change the file information 6 Deliver Press to deliver the files stored in the Document Server For more informa tion see p 51 Delivering Stored Files 59 Using the Document Server Viewing a list of stored files in DeskTopBinder V2 Lite The files stored in the Document Server are shown below in DeskTopBinder V2 Lite 1 si Type 1027 Marketing DIV gi Document Server Copy Facsimile Printer Scanner All Users gi Document Server Copy Facsimile Printer Scanner N I HEHE ca i HEHE HE 1 Connected device name 3 All users Displays the files stored in the connected Displays all files stored in the connected device on the desk tree by dividing into device User name and All uses folders 2 User name Displays only the files stored with the same user name specified in the connect ed device properties The files stored from the scanner are shown on the Scan ner folder Viewing a List of Stored Files
31. print scanned data For more information about how to edit and print see DeskTopBinder V2 Lite Help Functions of the TWAIN Driver The following is an introduction to the various functions of the TWAIN driver P Reference For more information about each function or other functions see Help Automatic Tilt Correction This function automatically corrects character strings that were scanned slanted Printing to the Image This function allows you to imprint dates page numbers or your favorite characters to a scanned image You can also change the fonts of the imprints as well as the numerical order of the scanned images to ascending or descend ing order s Scanning Mode Registration This function allows you to register other scanning configurations that are of ten used as scanning modes besides the already pre installed ones After reg istration you can quickly scan with these scanning configurations a 5 Delivering Stored Scan Data by the Network Delivery Scanner Stored scan data can be sent to a specified destination using the network deliv ery scanner function This chapter explains the various display screens delivery procedures and checking of the delivery result when this function is used 2 Note CA delivery server in which ScanRouter V2 Lite Professional is installed is necessary to use the network delivery server function Information about de livery destinations and senders must be programmed first int
32. sender information about the scanned documents in the delivery server In addition this utility can monitor free disk space record error logs and maintain the delivery server Note O ScanRouter V2 Administration Utility can be installed not only on the delivery server but also on client computers To install it click Scan Router V2 Administration Utility on the ScanRouter V2 Lite Setup screen 31 32 Preparations for Use as a Network Scanner 3 Setting Originals This chapter explains the procedure for placing the original on the exposure glass and in the automatic document feeder ADF and setting original scan area and orientation according to the placement method To correctly display the top bottom orientation of the scanned original on a computer the correct placement must be chosen by setup on the control panel and scanner driver There are two orientations for placing the original See the table below Note O Normally the original size is R or but in the table below a square orig inal is used to make the original orientation easy to understand If the actual original size changes a combination of original orientation and the orienta tion specified on the control panel or scanner driver does not change Scanned original R Place the original on the ex posure glass Place the original in the auto matic document feeder the exposure glass posure glass
33. size and a space is pro vided on the small original 37 38 Setting Originals 3 Press OK Y Note O The current settings are displayed with characters and icons 1 Sided Original Mined size OETA For a Network TWAIN Scanner 1 Open the Scanner Control dialog box P Reference p 40 Scanning Originals 2 Select the position from the drop down menu of the Document box in the Document group E select Standard Odeg or Left 90deg from the drop down menu of the Orientation Z Reference gt p 33 Setting Originals O When the original is placed in the ADF select Simplex or Duplex from the drop down menu of the Side box Y Note O If originals of the same width and different length are placed in the ADF specify the docu ment size in the Size box If Auto detection Uni size is se lected all pages are scanned as the size of the first page This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite In addition some functions of the TWAIN driver are introduced Flow of Operations When using DeskTopBinder V2 Lite for scanning the basic flow of operations is as follows Start up DeskTopBinder V2 Lite and select the scanner Select Scanner Place the originals in the scanner Place Originals ae za sm Make the reguired scan settings using the TWAIN driver
34. the exposure glass kimportant O When using the scanner func tion the following originals also cannot be placed in the ADF in addition to the restrictions that apply when using the copier function e Originals longer than the length 432mm of the A3 11 x17 O For information about which original sizes can be detected automatically and notes on placing originals in the ADF see the Copy Reference manual 1 Align the original guide with the original size 2 Insert the originals with the side to be scanned facing up For orig inals which are to be scanned on both sides the first side should face up There are two orientations Either orientation can be used for place ment Note O When using the network deliv ery scanner and Document Server originals with the same width and different length can be placed at the same time Place the originals as shown in the figure below ni ate MAD A3 D Placement Orientation O Originals are scanned in the in serted order starting with the topmost page Place the original so that the top edge is in the ADF tray ZEVY020E 35 36 Setting Originals Place the top edge of the origi nal first When using the machine as a network TWAIN scanner this orientation is the standard set ting in the TWAIN driver Nor mally use this orientation for placement
35. the default screen when the machine is turned on You can change this setting under the Priority Function of the Basic Set tings tab in System Settings SSystem Settings manual g Selected or specified items are highlighted like Using as a network TWAIN scanner When using the machine as a network TWAIN scanner it is not necessary to se lect Scanner on the control panel When the TWAIN driver becomes active on a client computer the display automatically switches to the following screen 21 39PM Connecting with Set originals and select the settings from the PC Press Cancel to use other functions Network Scanner Using as a network delivery scanner Press Scanner to display the network delivery scanner screen If the network TWAIN scanner screen is displayed press Cancel mei O Auto Detect Set orig ination tach Senders Name Text Auto Image Density RERESEEE Hach Subject Scan Settings are NEREEENENE va Select Stored File Toon zna i mni HI Taosi fini Recall Program Alex Jennifer f Helen dFrank Monica Dorothy 1 Sided Original fon fen aa CTH ini Annette Sarah Ethel Allen Sic Original Settings v Store File Using the Document Server Press Scanner to display the Document Server screen If the network TWAIN scanner screen is displayed press Cancel The screen of the Document Server depends on whether the netw
36. E OF CONTENTS 1 Network Scanner Outline s aa E A E O cad sad ad nev eb sawed ach ve SE eo Us 1 Network TWAIN Scanner o oo eat alk lead na kedaj nee ciel 1 Network Delivery Scannere poba e tinea cated Gane hed ple uda 2 DOCUIMENL SEIN ER aaa nine la uae aces zo a Ne eb ai 3 Names and Functions of ComponentsS nnnnnnnnannnee 4 Control Panel se ne ee A AE VE EAE ba edine bdela nike 4 Display Conte mS najava ea ale a a a ene a oi si ragolila 5 Common Key Operations 2 aje oje sud ih rea ceeepebenees na eo ba dlje deere 7 2 Preparations for Use as a Network Scanner Preparation SegueN e isis fcc bcs dacd faeces sess ei be deed a ki ca 9 Using as a Network TWAIN Scanner eee eeeeeeeeceeeeeeeeeeeeeeeeeeeeeeesnaaeeeeeeeees 9 Using as a Network Delivery SCANNel ccceeeeeeeeeceeeeeeeeeeeeteeeeeenttaeeeeeees 10 Using the Document SerVET sea i ae ieee ee 11 Initial Scanner SETU Dni sie abstinen ne k neba 12 Default Settings cece Ao aoe Gls ela ee eee 12 Seting Scanner Feature S sisien ars Gayest Jave areni 14 Making Scanner Settings nn 18 Making Scan Data Subject Settings 21 Installing SOW ANG ivi nena nena ra redki 23 PUTO FROM Prograf sine pajek eb obi dot AN das a lek oh nak 23 Software for using a Network TWAIN Scanner 25 Software for using a Network Delivery Scanner 26 Software Requi
37. Freguency Setting O 1 2 3 4 Settings for use as network TWAIN scanner Settings for use as network delivery scanner Settings for use as Document Server Do not change this setting It must be left at the factory default value 5 Make sure that IP address is set Initial Scanner Setup Scanner settings Explanation of scanner settings are provided in this manual Settings Factory default TWAIN Delivery Store 3 value 4 2 Scanner Features Resolution 200dpi O O p 14 Scan Size Auto Detection O O Scan type Character O O Image Density Mediam O O Scanner Settings Function Priority Delivery store O O O p 18 Delivery Store Con 10 sec O O O nection Time out Compression On O O O Black amp White Compression Standard O O O Gray Scale Delivery Option Off Original Setting 1 Sided Original O O Original Orientation O O Priority Mixed Original Sizes Off O O Priority SADF Auto Reset Off O O Timer Subject Settings Not Programed O gt p 21 1 Settings for use as network TWAIN scanner 2 Settings for use as network delivery scanner 3 Settings for use as Document Server 14 Preparations for Use as a Network Scanner Setting Scanner Features Various Scanner Features resolution scan size scan type image density can be set here When using the same type of original repeatedly storing the op
38. JP Display Selection Delete File GENERAL AFFAIRS LENEA wras Tae prs TT SCANOO17 Sere by a f Change File Name Marketing DIV Information 24 Aug 1 aie None Search by File Name SALES DIY scanooi3 24 Aug 1 Change Password Bat The screen for changing the user name appears Select the new user name GENERAL AFFAIRS Clear Non programed Name S E EF cH TK SALES DIY LEGAL DIY CREDIT DIV EXPORT DIV GENERAL AFFAIRS TECHNICAL DIV DOMESTIC DIV The user names shown here are names that were programmed in System Settings under the Administrator tab To specify a user name not shown here press Non programmed Name and then enter the user name Press OK Market ine DIV Clear Non programed Name SALES DIY LEGAL DIY CREDIT DIV EXPORT DIV GENERAL AFFAIRS TECHNICAL DIV DOMESTIC DIV Ico The user name is changed 63 64 Using the Document Server Changing the file name Press Change File Name Manage Delete File Selected file can be deleted or changed User Name il File Name nee Jas Display Selection Delete File Market ing DIV Change User Name GENERAL AFFAIRS SCANOO16 74 Aug 3 SCANDOT Search by User Name Market ing DIY Informat ion rmm Change File Name 24 Aug 1 s None SALES DIV SCANOO13 24 Aug 1
39. Operator Guide LANIER 9622 9627 Introduction This manual contains detailed instructions on the operation and maintenance of this machine To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual Please keep this manual in a handy place near the machine Please read the Safety Information in the Copy Reference before using this machine It contains im portant information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS Operator Safety This machine is considered a class 1 laser device safe for office EDP use The machine contains one GaAlAs laser diode 5 milliwatt 760 800 nanometer wavelength for each emitter Direct or indirect re flected eye contact with the laser beam might cause serious eye damage Safety precautions and in terlock mechanisms have been designed to prevent any possible laser beam exposure to the operator Laser Safety The Center for Devices and Radiological Health CDRH prohibits the repair of laser based optical unit in the field The optical housing unit can only be repaired in a factory or at a location with the requisite equipment The laser subsystem is replaceable in the field by a qualified Customer Engineer The laser chassis is not repairable in the field Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement or the optical subsystem is re quir
40. R J stu f w we Select Stored File 1Sided Original A mi imi imi piti Annette Jeffrey Ronald f Sarah Ethel EE Original Settings v The screen for setting storage parameters for scanned data ap pears Press Store Only 300 dpi 8 0 x4 Dineh TextyPhoto Auto Image Density nonitam kulti 3 SEG User Name None File Name SCANOD18 File information 1 Sided Original fi Hi i ca Annette Ethel falos Original Settings Cancel Ok Note O To store and deliver scanned data press Store amp Transmit Press OK 7 Specify file information Specify a user name file name and password for the file to be stored Reference For more information about how to specify file information see p 55 Specifying file infor mation B Press the Start key The original is scanned and the re sulting data is stored as a file in the Document Server When there is another page to scan place the original and then press the Start key When there are no more pages press the 4 key Note O To abort the scanning process press the Clear Stop key or press Stop in the display O When originals are being scanned using the SADF load the next original p 36 Placing the Di vided Original in the Automatic Document Feeder SADF Specifying file information You can specify a user na
41. anner Setup When the original is placed on the ADF Placement vertical X3 orientation Start point vertical X2 da Scan area so i opel r o Start point Scan area horizontal Yabrizontal Y3 gt Scan start point ZEKYO40E The maximum scan size is 432mm 17 in the Y direction width and 297mm 11 7 in the X direction height Keep the scan area settings within this range 5 When all dimensions have been entered press OK Sean Site Custom Enter the length of 3 with number keys then press GB gt Original Size i x jes a Go juni Exposure Glass gt Start Position Oe h R TT inch z oi cea gt Scan Area ADF s 3 Cinch IME G Verify that the area set in step Q X3 and Y3 is shown next to the Custom size field then press OK Program 3 Scan Site Select item Auto Detect AGE B4 JSO MEJ B5 JSO ES VISE ase 1x10 8V2 x ME Bex 1A sexia Sexet sexed 115 Cu Resolution Scan Type Image Density OK 7 Press Exit The User Tools Counter Inguiry screen is shown 8 Press Exit The main menu is shown again Deleting programmed scan settings 1 Press the User Tools Counter Inquiry key User Tools Counter Q amp m Commu 1 1 nicating lJ LJ Receive o File mY Os amp ZFGHOO8E
42. canRouter V2 Lite System Settings Describes the settings of basic items to use this machine by connecting to a network The machine must be connected to a network to use scanner func tions See this manual to set up necessary items Copy Reference Describes the procedures and functions for using this machine as a copier The type of originals that can be used in this machine refer to this manual Scanner Reference this manual Describes basic settings for using scanner functions installing necessary soft ware and operations for using the scanner functions Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is software included on the CD ROM labeled Scan ner Driver amp Document Management Utilities for this machine For informa tion about the functions of DeskTopBinder V2 Lite see p 29 DeskTopBinder V2 Lite e DeskTopBinder V2 Lite Setup Guide PDF Describes the operating environment for DeskTopBinder V2 Lite in detail and installation This guide is displayed from the Setup screen when Desk TopBinder V2 Lite is installed e DeskTopBinder V2 Lite Introduction Guide PDF Describes the outlined functions and use of DeskTopBinder V2 Lite This guide is added to the Start menu when DeskTopBinder V2 Lite is installed e ScanRouter V2 Link Guide PDF Describes the functions and operations of ScanRouter V2 Link installed with DeskTopBinder V2 Lite This guide is added to the Start menu when DeskTopBinder V2 Lite is i
43. canner currently being used When multiple machines are connected confirm that the indicated machine name is the machine to be used If the intended machine is different click Select Source to select the scanner again O If the machine to be used does not appear in the list make sure that the IP address is configured and that the machine is correctly connected to the network If the driver is still not displayed in the list after the above operations consult with your network administrator Scanning Originals Depending on the type of original or the objective for scanning select the icon in Mode e Standard is suitable for scanning standard originals that comprise mainly of text e Photo is suitable for scanning originals that include photos shaded il lustrations etc e OCR is suitable for conversion processing with an OCR Optical Char acter Reading application after scanning the original e Filing is suitable for use with filing applications etc Note O For advanced settings click Detail to display Detail Window For more information about the Detail Window see TWAIN Driver Help According to the original scan area and orientation change the setting of the Document group Reference p 37 Original Orientation and Scan Area Setting For information about the setting of the Document group see Help When you want to configure the scanning area When you do not configure t
44. control panel of the machine When using the ma chine as a network TWAIN scanner settings are made on the TWAIN driver For a Network Delivery Scanner and Document Server 1 On the Scanner Function screen press Original Settings 200 dpi Auto Detect Text Auto Image Density gt File information The scanned data will be stored Recall Program SCANOO18 1 Sided Original Glee Original Settings 2 Make settings for original orien tation 1 sided 2 sided combina tion and mixed original sizes Note O The initial values can be changed under Original Setting Original Orientation Priority or Mixed Original Sizes Priority in the Scanner Initial Setup gt p 18 Making Scanner Settings 1 sided original 2 sided original selection When scanning one sided orig inal make sure that 2 Sided Original is not highlighted When scanning two sided orig inal press 2 Sided Original to se lect T to T or T to B according to the binding orientation of the original oni RIS Top to bot 7 tom original sits Orientation selection Press the key for the same ori entation as the actual orienta tion of the original or Es Mixed size selection When originals of the same width and different length are placed make sure that Mixed size is highlighted Y Note O If Mixed size is not set the scan size is set as the maxi mum
45. does not fit on one screen 4 or V can be used to scroll the display O Group destinations are denoted by this symbol ats O A bar above a title indicates that a des tination that belongs to it has been se lected Delivery Procedure Delivery Procedure Data is delivered by specifying its scan settings and destination If necessary you can select a sender and subject O Place the original in the machine and adjust the settings for original size and orientation if reguired E Press the Scanner key Reference B p 33 Setting Originals 5 Make the scan settings To make the scan settings call up the stored settings or make the set tings individually dia Reference 2 If the user code is set enter the gt p 14 Setting Scanner Fea user code consisting of up to tures eight characters with the number keys and then press Calling up stored scan settings The Scanner Function screen ap EENE o z ni pears Press Recall Program 2 Note The User Program Recall screen appears O If the network TWAIN scanner screen is displayed press Can cel This screen is displayed if Function Priority in the Scan a oo ner Initial Setup is set to net mami Pe work TWAIN scanner mode Cee fee ieee 1 Sided Original Press OK Select a user program of scan settings Connecting with PC Set ori
46. e Relationship be tween the Resolution and the Data Size Exceeded max file capacity Delete the unnecessary stored files The maximum number of files that can be stored is 3000 Delete unneeded files 67 68 Appendix Message Possible Cause and Action Exceeded max number of pages 500 pages per file Do you want to store the scanned pages as 1 file The maximum number of pages per file is 500 Specify whether to use the data or not Scan the page that could not read once more as a new file Exceeded max number of stand by files Try again after the data transmission is com pleted There are 50 standby files in the sending queue for the delivery server Wait until files have been sent Exceeded max page capacity per file Only the scanned data will be transmitted Scan the remaining data after transmission Because the number of scanned pages reaches the maximum value for delivery only the data already scanned is transmitted Retransmit the remaining pages Memory is full Cannot scan Because of insufficient hard disk capacity the first page could not be fully scanned Try one of the following measures e Wait for a while and retry the scan operation e Reduce the scan area e Delete unneeded stored files Memory is full Cannot scan Stored files delivery is only avail able Note O These messages are shown alternately Memory is full
47. ed Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the inch version Trademarks Adobe and Acrobat are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Fuji Xerox Corporation Pentium is a registered trademark of Intel Corporation MS Microsoft and Windows are registered trademarks of Microsoft Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all right in those marks e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e Product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server e Product names of Windows NT are as follows Microsoft Windows NT Server 4 0 Microsoft Windows NT Workstation 4 0 Manuals for This Machine The following manuals describe the operational procedures and maintenance of this machine Note m Adobe Acrobat Reader is necessary to view the manuals in PDF format Ac robat Reader can be installed from the Setup screen of DeskTopBinder V2 Lite or S
48. elivery scanner or storing scan data in the Document Server Network TWAIN Scanner The scanner of this machine is used from the computer via a network The orig inals can be read in the same operation as for SCSI and USB connected scanners For more information see p 39 Scanning Originals Using Network TWAIN Scanner J ZEVX020E 1 This machine 2 Computer The scanner of the machine is used from Originals are scanned by TWAIN driver the computer via a network for the machine from an application Network Scanner Network Delivery Scanner The machine is used as the delivery scanner with ScanRouter V2 Lite Profes sional The originals scanned by the machine is stored in the delivery server and delivered to the folder of the computer on the same network For more informa tion see p 43 Delivering Stored Scan Data by the Network Delivery Scanner Note O Using optional ScanRouter V2 Professional the machine can deliver scan data as mail and view the document from the client computer using the Web browser 1 This machine The original scanned by the scanner is sent to the delivery server Together with the Document Server multi ple documents are stored and then deliv ered p 50 Using the Network Delivery Scanner with the Document Server 2 Delivery server ScanRouter V2 Lite Professional is in stalled and
49. ery server with the machine administration utility of client computers ScanRouter V2 Link and DeskTopBinder V2 Lite Professional Also set the correct information for the connected device with the I O settings of Admin istration Utility dikimportant O When the software is set up to connect to the delivery server via a dial up router the router will dial and go online whenever connection to the deliv ery server is initiated Telephone charges may be incurred When connected to a computer that uses dial up access e Do not install ScanRouter V2 Lite Professional on a computer which uses dial up access e When using ScanRouter V2 Lite Professional DeskTopBinder V2 Lite Professional ScanRouter V2 Link or TWAIN driver on a computer with dial up access dial up may be performed when connecting to the delivery server and other equipment depending on the setup If the computer is set up to connect to the Internet automatically the confirmation dialog box will not appear and telephone charges may be incurred without the user being aware of it To prevent unnecessary dial ups the computer should be set up so that the confirmation dialog box is always displayed before es tablishing a connection Do not make unnecessary dial ups when using the above listed software When working in a WAN environment In a WAN environment do not use the ScanRouter V2 Link or other admin istration utility installed on a client computer In some network e
50. etwork TWAIN scanner Setting range 100dpi 1200dpi e When used as network delivery scanner Setting range 100dpi 200dpi 300dpi 400dpi 600dpi 75 INDEX A Automatic tilt correction 42 Auto Run program 23 C Checking the delivery result 49 Check Settings key 4 Clear Stop key 5 Common key operations 7 Compression Black amp White 19 Compression Gray Scale 19 D Default settings 12 Delivery option 19 Delivery Store connection time out 18 DeskTopBinder V2 Lite 27 29 39 Display 4 Display Contents Document Server 6 Network Delivery Scanner 6 Network TWAIN Scanner 5 Document Server 3 E Enter key 5 F Function keys 5 Function priority 18 Image density 14 Initial scanner setup 12 Installing Software 23 L List displays Delivery 43 Stored 59 M Main power indicator 4 Mixed original sizes priority 19 Mode 41 N Network delivery scanner 2 network TWAIN scanner 1 Number keys 5 O Operation Switch 4 Original orientation and scan area setting 37 Original orientation priority 19 Original setting 19 P Placing the original in the Automatic Document Feeder ADF 35 Placing the original on the exposure glass 34 Preparations Document Server 11 Network Delivery Scanner 10 Network TWAIN Scanner 9 Preview 41 Printing to the image 42 R Reset key 4 Resolution 14 S SADF auto reset timer 19 Save 42 Scanning mode regi
51. g 1 T GENERAL AFFAIRS SCANOO16 Search by User Name Marketing DIY SALES DIV SCANOO 13 24 Aug Search by File Name Delete File Market ing DIY Change User Name Informat ion Change File Name Change Password Bat 7 Appendix The Relationship between the Resolution and the Data Size The relationship between the resolution and the data size is mutually contradictory When the resolution dpi is set to a high value the scanning area becomes smaller Inversely when the scanning area is set larger the resolution becomes lower When the network delivery scanner and Document Server are used the relation ship between the scanning resolution and the data size is shown below If the data size is too large the message Exceeded max data capacity Check the scan ning resolution appears on the control panel of the machine Specify the scan size and resolution again Limitation O Depending on the image compression level the maximum image size will be limited poj Reference For information about the relationship between the resolution and the scan ning area when the machine is used as the network TWAIN scanner see the TWAIN driver help When the Text Text Photo or Photo is selected as the Scan Type All combinations up to A3 11 x17 297mmx432mm and 600 dpi are possible When Gray Scale is selected as the Scan Type The data can be scanned with combination
52. ginals and select the settings from the PC Recall Program Select program you want to recall E Make sure that no previous set ting remains 1 Sided Original Note The selected user program set O If the previous setting remains tings become active press the Reset key Making the settings individually Press Scan Settings The screen for making scan set tings appears 45 46 Delivering Stored Scan Data by the Network Delivery Scanner Select the desired resolution original size and other items to change the settings 200 dpi Auto Detect Text Auto Image Density 400 dpi 600 dpi 1 Sided Original E Original Settings The way to make scan settings is the same way as programing scan settings See p 14 Setting Scanner Features Press OK The scan settings are applied G Select the destination You can select the destination from the list of destinations or by speci fying a short ID number When selecting a destination from the list Press Update Address to update the list of destinations Note O If the destination informa tion programmed in the de livery server is updated the list displayed on the control panel of the machine is not updated automatically To display the latest informa tion for operation press the Update Address on the con trol panel before deli
53. he scanning area the area is scanned with the size specified in the Size box Click Preview The original that was placed is scanned and the Preview dialog box ap pears The scanning area in the preview appears within the broken lines Configure the scanning area by dragging a border or the top line When reconfiguring the area click D and drag one corner of the area to wards its opposite corner Y Note O Depending on the scanning resolution the area to be scanned may pos sibly be subject to restrictions For information about the relationship between the resolution and the scanning area see TWAIN Driver Help Click Close The Preview dialog box closes 9 Note O When the original placed in the ADF is previewed place the original scanned during preview again 41 42 Scanning Originals Using Network TWAIN Scanner 4 Click Scan The original is scanned A message asking whether there is another page ap pears When there is another page to scan place the original and then click Continue When there are no more pages click Complete 5 Save the scanned image in DeskTopBinder V2 Lite Click Exit from the File menu The Input Document Information dialog box appears Enter the file name and click OK The image is stored in DeskTopBinder V2 Lite and the DeskTopBinder viewer closes Editing and printing scanned data With DeskTopBinder V2 Lite it is possible to edit and
54. ings q System Settings manual Make settings for the Document Server such as the setting of the Make Scanner scanning feature and original orientation priority information Sel p 12 Initial Scanner Setup On the client computers install the software required for view Install Software ing the documents stored in the Document Server such as Desk TopBinder V2 Lite p 27 DeskTopBinder V2 Lite 12 Preparations for Use as a Network Scanner Initial Scanner Setup This section explains all required settings and procedures for using the machine as a network scanner Default Settings Settings to use the functions of the machine as a network scanner are listed be low Make correct setting of necessary items kimportant O Items marked x are the minimum required settings for using the machine as a network scanner Be sure to set these items before use O Items marked O should be set if required System settings For information about the explanation of settings see the System Settings manual Settings TWAIN Delivery Store 3 1 2 Clock timer settings Scanner Auto Reset Timer O O Interface settings IP Address X x x Network Sub net Mask O O O Gateway Address O O O Access Control O Access Mask O Network Boot O Valid Protocol 4 O O O Ethernet Speed O O File transfer settings Delivery Server IP Address x 5 Resend Interval Setting O Resend
55. l the subject is automatically en tered as the title in the subject of the e mail If you often send files with sim ilar content storing subject names will allow you to easily select a sub ject at the time of delivery The subject can be up to 16 characters long Up to 12 subjects can be stored F Note O To deliver the file by e mail op tional ScanRouter V2 Professional is necessary O The subject can be set when On in the Delivery Option of Initial Scanner Setup is set Setting Procedure This section describes the steps for making subject settings 1 Press the User Tools Counter Inquiry key User Tools Counter O z Cc comme wu Recel pew m Oe ZFGHOO8E The User Tools Counter Inguiry screen appears 2 Press Scanner Features User Tools Counter Inquiry System Settings The Scanner Features screen ap pears E press the Subject Settings tab 4 Verify that Program Change is se lected and select the subject you want to program Z Scanner Features P Reference For information about how to enter characters see the System Settings manual Note O If an item is selected for which a subject is already programmed the subject can be edited g Press OK 7 To program more subjects repeat steps O to Gj B Press Exit The display returns to the Scanner Feature
56. la tion DeskTopBinder V2 Lite Use Auto Run for installation Here Windows 98 is used as an example for ex planation The basic operations are similar for Windows 95 Me Windows 2000 and Windows NT 4 0 H Preparation Before installing check the operating environment for DeskTopBinder V2 Lite gt p 29 DeskTopBinder V2 Lite 1 Verify that Windows is running Insert the supplied CD ROM labeled Scanner Driver amp Document Management Utilities into the CD ROM drive of the computer The choose setup language screen appears 2 Select a language and then click OK The CD ROM Launcher screen appears 3 Click DeskTopBinder V2 Lite The change the language screen appears Reference For information about the subsequent installation procedure see the Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite O Select a language and then click OK The software setup screen appears 27 28 Preparations for Use as a Network Scanner Software Supplied on CD ROM List of Files SCD SWizard for the TWAIN driver and utilities ROM Drivers CTwain TWAIN driver for Windows 95 98 Me Windows 2000 Drive Windows NT 4 0 Utility Router ScanRouter V2 Lite BScanRouter V2 Administration Utility V2 DeskV2 IDeskTopBinder V2 Lite BJob Binding sgScanRouter V2 Link Ac Acrobat Reader 4 05 roread Help Reference Manuals
57. leted or changed Mari File Name Je Jas Display Selection Delete File rmi Market ine DIY O GENERAL AFFAIRS Jani ea Aug 8 Change UserName 1 fi GENERAL AFFAIRS SCANOO16 24 Aug 3 1 2 Informat ion la 3 Search by User Name e Change File Name Market ing DIV PES m None Search byFile Name O SALES DIV scanooi3 24 Aug 1 veti Change Pass a mana cay 4 6 When using the Document Server only Manage Delete File Selected file can be deleted or changed un FileName O Dete Pages Display Selection Delete File mit CR Market ing DIY GENERAL AFFAIRS SCANOO17 24 Aug 3 Cange User Nave ea GENERAL AFFAIRS SCANOO16 24 Aur 3 1 2 nformat ion Search by File Name JI SALES DIY Scanoois ea u O vnet ETI 4 1 Keys for searching files 2 Note NO tohe canes for searching O Stored files are not shown when a pe USET NAME OLILE TATE Qr to function other than the scanner the screen for displaying of all files function is used 2 Keys for sorting files O If the desired file is not visible use Sorts the files using the selected item A dai na ynext to scroll as the selected key Selecting the same through the display item once more causes reverse sort O For files which are password pro However delivery cannot be sorted in descending
58. lue then returns to the previous screen Network Scanner To use the machine as a network scanner you must make settings required for use as a scanner as well as basic settings for use in a network First see the System Settings manual for details about how to make basic set tings and then make scanner settings Preparation Sequence The preparation sequence is different depending on whether the machine is to be used as a network TWAIN scanner or network delivery scanner or the Doc ument Server is used Using as a Network TWAIN Scanner Connect to Network Make System Settings Make Scanner Settings Install Software Connect the machine to the network with an Ethernet cable System Settings manual Check the network settings in System Settings and change if re guired System Settings manual Make settings such as compression setting for the TWAIN scan ner p 12 Initial Scanner Setup On the client computers install the software required for using the network TWAIN scanner functions such as TWAIN driver and DeskTopBinder V2 Lite p 25 Software for using a Network TWAIN Scanner Preparations for Use as a Network Scanner Connect to Network Make System Settings Make Scanner Settings Install Delivery Software Set Destination and Sender Information Install Client Computer Software Using as a Network Delivery Scanner Connect the
59. me file name and password for a stored scan data file When this function is used you can search for files by user name or file name and you can prevent unauthor ized persons from accessing the files 55 56 Using the Document Server Note O The file name can be up to 64 charac ters long The user name can be up to 20 characters long The first 16 char acters are shown on the control pan el With DeskTopBinder V2 Lite Professional installed on a client com puter you can view the entire string 1 When using the network delivery scanner function display the File Information screen Press Store File 200 dpi Auto Detect Sat orig nation y Attach Sender s Name Text Auto Image Density Dest 1 Ca ee PO rne NITI METE Cee nara m Ce boss nani EI psi gosi 1 3 Jennifer Helen dFrank f Monica Dorothy Select Stored File mm fro tia Sarah Ethel Allen x Store File 200 dpi Auto Detect Tod Auto Image Density Ki Update Address krme Number Ken We Lo Le rani Toon ae mni roast To08s fini Alex Jennifer Helen dFrank Monica Dorothy Infornat ion File Information 1 Sided Original a T mur fron tia Annette Jeff r Sarah O Ethel 4 Allen falos Original Settings v Cancel Ok The File Information screen ap pears This screen appears when the network delivery scanner func tion
60. ment orientation When the original is always positioned in the same way selecting this as the de fault makes operation easier Z Reference p 37 Original Orientation and Scan Area Setting Mixed Original Sizes Priority This setting determines whether the original size is to be automati cally detected when originals of different sizes are inserted in the ADF You can select On or Off Note O If the original size is specified when scanning this setting is discarded SADF Auto Reset Timer When all originals in the ADF have been scanned and another original is inserted within the time interval set here the original is read as a part of the same document If Off is selected the scanning of one document is terminated at the point when all originals in ADF have been scanned 20 Preparations for Use as a Network Scanner e If set to On enter the number of seconds 3 99 of the SADF auto reset time with the number keys When the original is placed within this time it is scanned as one document Note O If the ADF is not installed on the machine this setting is not shown Setting Procedure g Press User Tools Counter lnguiry key User Tools Counter oja Commu 1 nicating iI WwW 5 Receive o File my Je oy ZFGHOO8E The User Tools Counter Inguiry screen appears 2 Press Scanner Features User Tools Counter Inquiry
61. n the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Note to users in Canada Warning This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equip ment Regulations Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Caution in case of 1OOBASE TX environment Network interface cable with ferrite core must be used for RF interference suppression Copyright 2001 us imi Printer Scanner Controller Type 1027 Operating Instructions Scanner Reference E E E UE B453 8607
62. n again after editing is termi nated or standby was cancelled Selected file is currently in use Cannot delete it A file that is being edited with DeskTopBinder V2 Lite Professional or that is in a standby queue cannot be deleted Try the operation again after editing is terminated or standby was cancelled The selected files contain the file deleted Check the stored files status After sending the files some files were deleted with DeskTopBinder V2 Lite Professional Perform the selection process again Transmission has been cancelled due to con taining the deleted file Try again after checking the stored files status Before sending the files some files were delet ed with DeskTopBinder V2 Lite Professional Perform the selection process again and resend the files Transmission has been failed Insufficient memory in server There is not enough free space on the hard disk of the delivery server Free up the re quired amount 69 70 Appendix Message Possible Cause and Action Transmission to the server has been failed To confirm the result see the Delivered Files Status While sending a file to the delivery server a network error has occurred and the file could not be sent correctly Try the operation once more If the message is still shown the network may be crowded and notify the network adminis trator If multiple files were sent use the Delivery
63. ning might not always ap ply Scanning cannot be performed if large values are set for brightness when using halftone or high resolution O When paper misfeed occurs in the machine during printing scanning cannot be per formed In this case after the misfed paper has been removed proceed with scanning No response from the scanner e Check whether the machine is connected to a network correctly e The network is crowded Reconnect after a while No User Code is registered Consult your system administrator Access is restricted by user code Notify the system administrator of the machine Please call your service representative An unrecoverable error has occurred in the machine Call your service representative Scanner is in use for other function Please wait The machine is used by the function other than the scanner function such as copy Wait for a while and reconnect Scanner is in use by other user Please wait Other user uses the machine to scan the origi nal Wait for a while and reconnect Scanner is not available Check the scanner connec tion status e Check whether the main power switch of the machine is turned off 71 72 Appendix Message Cause and Action Scanner is not ready Check the scanner and the op tions Check whether the ADF cover is closed The name is already in use Check the registered names You t
64. nstalled Manuals for ScanRouter V2 Lite Note O ScanRouter V2 Lite is software included on the CD ROM labeled Scanner Driver amp Document Management Utilities for this machine For informa tion about ScanRouter V2 Lite see p 2 Network Delivery Scanner p 30 ScanRouter V2 Lite e ScanRouter V2 Lite Setup Guide PDF Describes the operating environment for ScanRouter V2 Lite in detail in stallation and settings This guide is displayed from the Setup screen when ScanRouter V2 Lite is installed e ScanRouter V2 Lite Management Guide PDF Describes the outlined functions of ScanRouter V2 Lite and the manage ment and operation of a delivery server This guide is added to the Start menu when ScanRouter V2 Lite is installed Important When the machine is connected to a network observe the following points when setting up the machine or changing settings For more details see the documentation and Help for ScanRouter V2 Lite Pro fessional and DeskTopBinder V2 Lite Professional KO o KO gt When a dial up router is connected in a network environment The settings for the delivery server to be connected must be made appropri ately for the machine with ScanRouter V2 Link or DeskTopBinder V2 Lite Professional In addition appropriately set up connected devices with the I O settings of ScanRouter V2 Administration Utility If the network environment changes make the necessary changes for the de liv
65. number of pages per scan data file is 500 O Documents scanned in the scanner function cannot be printed from the con trol panel Print the documents using DeskTopBinder V2 Lite Professional after receiving 53 Using the Document Server Storage Procedure Scan and store the document in the Document Server 1 Press the Scanner key User Tools Counter a ZEVSO40E 2 If the user code is set enter the user code consisting of up to eight characters with the number keys and then press The Scanner Function screen ap Note O If the network TWAIN scanner screen is displayed press Can cel This screen is displayed if Function Priority in the Scan ner Initial Setup is set to net work TWAIN scanner mode Connecting with PC Set originals and select the settings from the PC 3 Make sure that no previous set ting remains Note O If the previous setting remains press the Reset key 54 O Place the original in the machine and adjust the settings for original size and orientation if reguired Z Reference gt p 33 Setting Originals 5 Make the scan settings To make the scan settings call up the stored settings or make the set tings individually P Reference p 14 Setting Scanner Fea tures Calling up stored scan settings Press Recall Program The Recall Program sc
66. nviron ments time out may occur and normal delivery may not be possible How to Read This Manual Symbols In this manual the following symbols are used kimportant If this instruction is not followed paper might be misfeed originals might be damaged or data might be lost Be sure to read this E Preparation This symbol indicates the prior knowledge or preparations required before op erating Note This symbol indicates precautions for operation or actions to take after misoper ation Limitation This symbol indicates numerical limits functions that cannot be used together or conditions in which a particular function cannot be used Reference This symbol indicates a reference e Keys that appear on the machine s panel display Keys and buttons that appear on the computer s display 1 Keys built into the machine s operation panel Keys on the computer s keyboard Names of Major Options Major options of this machine are referred to as follows in this documentation e Printer Scanner Controller Type 1027 printer scanner controller e Hard Disk Drive Option Type 1027 HDD For other options see the respective documentation The following software products are referred to using a general name e DeskTopBinder V2 Lite and DeskTopBinder V2 Professional DeskTop Binder V2 Lite Professional e ScanRouter V2 Lite and ScanRouter V2 Professional ScanRouter V2 Lite Professional TABL
67. o the delivery server Also program a connected device in Set I O Device of ScanRouter V2 Administration Utility For more information see ScanRouter V2 Adminis tration Utility Help List Displays of Destinations and Senders The display configuration when using the machine as network delivery scanner is as follows 4 1 Sided Original nnette leffre Ri d Sarah ealOrignal Stings 1 Update Address Press this key to obtain destination infor mation from the delivery server and up date the display If the destination is changed in the delivery server press the key to update the display 2 Destination Display The selected destination is shown here If several destinations are selected the se lected destinations are displayed in order by pressing 4Prev or VNext Note O Pressing the Check Settings key lets you verify the selected destinations 3 Number Keys Use these to specify a destination using the 3 digit short ID number 4 Attach Sender s Name Attach Sub ject Sets the sender and subject of the deliv ered document 5 Clear Pressing this key clears a selection in the Destination List or a short ID number en tered 43 44 Delivering Stored Scan Data by the Network Delivery Scanner 6 Destination List Displays the list of destinations pro grammed in the delivery server 9 Note O When the entire list
68. omatic original size detection process 2 Place the original on the exposure glass with the side to be scanned facing down Align the far left edge of the original with the mark There are two original orienta tions Either orientation can be used for placement Place the original so that the top edge touches the rear of the exposure glass Setting position ZEVY040E Place the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner this orientation is standard setting in the TWAIN driver Normal ly use this orientation for set ting Setting position ZEVY030E 3 Close the exposure glass cover or the ADF O Select the original orientation ac cording to the setting orientation Z Reference p 37 Original Orientation and Scan Area Setting Placing the Original in the Automatic Document Feeder ADF Placing the Original in the Automatic Document Feeder ADF The ADF allows you to insert several originals at one time Originals placed in the ADF can be scanned on one side or both sides Originals that can and cannot be placed in the ADF For information about the origi nals that can and cannot be placed in the ADF see the Copy Reference manual Attempting to use unsuitable orig inals in the ADF can lead to mis feed and damage to the original Place such originals directly on
69. ork delivery scanner is used When the network delivery scanner is used 20 pi O Ready eines Fie ss J fia Bete nation iach Senders Na Tod Auto Image Density Dest 1 poslo nates PTET EE Ly Number kay Hach Subject Scan Settings Freq AES J co fer jer Jun foo Jeon sry wn rej eon E S E Jas Je va Select Stored file Recall Program Alex Jennifer Helen Monica Dorothy 1 Sided Original Annette wa falos Original Settings Store File lt When the network delivery scanner is not used SSP 20 dpi O Ready oi Files Marae Auto Detect Set original then press Stat Memo Text Auto Image Density File Information Scan Settings None The scanned data will be stored User Name Recall Program SCANOO18 File Name 1 Sided Original None Original Settings Names and Functions of Components Common Key Operations The following keys are common for all screens Key list OK Confirms the selected function or entered value and returns to the pre vious screen Cancel Cancels the selected function or entered value and returns to the pre vious screen 4Prev V Next Displays the next or previous page when functions will not fit on a sin gle page Exit Exits the Message screen Clear Clears the entered value and returns to the previous conditions The screen displayed does not change Exit Confirms the selected function or entered va
70. power If you turn off the main power see the Important below in advance important O Do not turn off the main power switch if the power indicator is lit or flashing Damage to the HDD or memory may result O Unplug the machine before turn ing off the main power switch Damage to the HDD or memory may result O Before turning off the main power switch or unplugging the machine check the memory remaining is 100 After about 1 hour passes af ter the main power switch is turned off or the machine is un plugged undelivered documents contained in fax memory will be lost When Power is Turned Off or Fails in the Facsimile Reference Advanced Features Appendix g Make sure that the power indica tor goes off des Le Saver EM ujeli teliz TOP 2 Turn off the main power switch to make the main power indicator go off ZEWS021E 74 Specifications Specifications Scan method Flat bed scanning Image sensor type CCD Scan type Sheet book Interface Ethernet interface 10BASE T or 100BASE TX Maximum scan size A3 11 x17 297mmx432mm Scan density 600dpi Variable range of scan density When placed on the exposure glass e When used as network TWAIN scanner Setting range 100dpi 2400dpi e When used as network delivery scanner Setting range 100dpi 200dpi 300dpi 400dpi 600dpi lt When placed in the ADF e When used as n
71. raphs and other pictures 2 value e Gray Scale Original containing photo graphs and other pictures mul ti value Note O An image is scanned with 2 value black and white in Photo and with multi value gray scale in Gray Scale As a general rule scanning for the purpose of printing is best done with Photo and Scanning for viewing on the computer dis play with Gray Scale Image Density Set the image density for scanning The setting can be made in seven steps from light 1 to dark 7 Initial Scanner Setup Setting Procedure 1 Press the User Tools Counter Inquiry key User Tools Counter 9 m C nicating Sid Recel Mete rm d Ot oh ZFGHOO8E The User Tools Counter Inguiry screen appears B Press Scanner Features 3 User Tools Counter Inquiry System Settings The Scanner Features screen ap pears 3 Verify that the Basic Settings tab is shown 4 Verify that Program Change is se lected and then select the scan setting you want to program Z Scanner Features Program 1 Monday Meet ine Progam 4 Je Program Z Proiect2001 Program 5 ESS Progra 3 Nene The screen for entering a scan set ting name appears g Enter the desired name and press OK Informat ior E Backspace Dele all IS JIE Shit Lock shit Cancel
72. red to Use the Document Server 27 DeskTopBinder V2 LITE asane il set jena Ee raper ees reece 27 Software Supplied on CD ROM e ne 28 3 Setting Originals Placing the Original on the Exposure Glass e ane 34 Placing the Original in the Automatic Document Feeder ADF 35 Placing the Divided Original in the Automatic Document Feeder SADF 36 Original Orientation and Scan Area Settind 37 For a Network Delivery Scanner and Document Server 37 For a Network TWAIN Scanner nn 38 vi 4 Scanning Originals Using Network TWAIN Scanner Flow Of Operations sani ani aana sete alk kan kla kanja de ko e laka dai 39 Scanning Originals wsvesiciccesisisceraedaseneseutranwearaeedacracaversnadeuserecasancsedsiavaneneacen 40 Functions of the TWAIN Driver nn 42 5 Delivering Stored Scan Data by the Network Delivery Scanner List Displays of Destinations and Senders 43 Delivery PrOCedUTO nana onesna cent oucucenuesintuipenutaacaawsaquestwentoncuduaucatoc wicewatunus 45 Checking the Delivery Result nnnnnnnnnnnnnnene 49 Using the Network Delivery Scanner with the Document Server 50 Simultaneous Delivery and Storage 50 Delivering Stored Files arnee a ee e e glo ine iaa ana add nada ea 51 6
73. reen ap pears Select a user program of scan settings 200 dpi Recall Program doben Select program you wart to recall Auto Image Density TO Monday Mestine 2 Projec 2001 3 Information 1 Sided Original feel original Settings II Cancel Press OK Recall Program Select program you want to recall 2 Pi 1 Sided Original CNET The selected user program set tings become active Making settings individually Press Scan Settings The screen for making scan set tings appears Storing Data Select the desired resolution original size and other items to change the settings 200 dpi Scan Settings Resolution fate Dees Selet tem Auto Image Density 100 dpi 300 dpi 400 dpi 600 dpi 1 Sided Original aog ng Scansie f O seme Jf meeDensty OK The way to make scan settings is the same way as programming scan settings See p 14 Setting Scanner Features Press OK The scan settings are applied g When using the network delivery scanner function make the set tings for storing scanned data files When not using the network deliv ery scanner function this step is not required Go to step f Press Store File 300 dpi 3 0 x4 0ineh Text Photo Auto Image Density 0141 Allen OJ Update Address Number Ke Attach Subject Scan Settings AB co f EF cut Jok no f Po
74. ress Store File 300 dpi 3 0 x4 0ineh Hl Selec ress Start Fiach Senders Name Toho ao Image Density Dest A Cilka 3 DE m Update Address Number Ke Clear Attach Subject oS a bepelulsj Select Stored File 1 Sided Original Annette Jeffrey Ronald Sarah EIE Original Settings The screen for setting Store File ap pears g Make sure Store amp Transmit to be selected A A Prev File Name SCANOD18 File Information ai OK 1 Sided Original falos Original Settings E Press File Information to set file in formation Z Reference For more information see p 55 Specifying file information 8 Press OK g Press the Start key The original is scanned and the file is delivered to the destination and stored in the Document Serv er Using the Network Delivery Scanner with the Document Server Delivering Stored Files Files stored in the Document Server which scanned in the scanner func tion are delivered Note O This section explains mainly how to select files to be delivered For more information about the deliv ery procedure see p 45 Delivery Procedure O When the stored files are deliv ered scan settings cannot be made The files are delivered with the specified scan settings when they are stored in the Document Server 1 Display the list of stored files Z Reference p 58
75. ry to register the name that is already in use Use another name The scanner power is off e Check whether the main power switch of the machine is turned on e Check whether the machine is connected to the network correctly Powering Off the Machine Powering Off the Machine Peripheral devices such as the HDD and memory are used by a variety of functions Correct power off proce dures must be observed in order to avoid damaging these peripherals Also remember that powering off the machine may result in loss of any scan data that is awaiting transmis sion This section explains procedures and precautions to be observed when turning off the machine s main pow er Reference For more information see Turn ing On and Off the Power in the System Settings manual Turning Off the Operation Switch g Make sure that the exposure glass cover or ADF are closed 2 Press the Operation Switch and check that the power indicator goes off des Le Saver EM pMain Power tell a EN ZEWS020E Note O Under the following conditions pressing the Operation Switch causes the power indicator to flash instead of going out e The exposure glass cover or ADF is open e Communication is taking place between the machine and a connected device e The HDD is operating Turning Off the Main Power Switch E Preparation Normally do not turn off the main
76. s marked with O in the table This combinations marked with x required the optional HDD 100dpi 200dpi 300dpi 400dpi 600dpi A3 B4 A4 B5 A5 B6 A6 A7 11x17 Legal 8 2x14 81 x13 Letter 81 x11 51 x81 O O O O O x ze ZB R Xa Xa OO JO OF OF OF OF OF O OI OF O O O O OF OF O O OI O O O O O O O O O O O OI O O O O O O Ze Xe ZP 65 66 Appendix Troubleshooting This section contains advice on what to do if you have problems scanning an original or if the network delivery scanner function does not work Various mes sages that may appear on the control panel or computer are listed along with causes and suitable countermeasures When Scanning Is Not Performed as Expected Status Possible Cause and Action The image cannot be scanned The original was placed with the front and back reversed Make sure that the original ori entation is correct When placed directly on the exposure glass the side to be scanned must face down When fed via the ADF the side to be scanned must face up gt p 33 Set ting Originals The image is distorted or out of position e The original was moved during scanning Do not move the original during scanning e The original was not pressed flat against the exposure glass Make sure that the original is pressed flat against the exposure gla
77. s screen 2 22 Preparations for Use as a Network Scanner g Press Exit The main menu is shown again Deleting programmed subject settings 1 Press the User Tools Counter Inquiry key User Tools Counter O z C nicating Recei ove m Y De N ZFGHOO8E The User Tools Counter Inquiry screen appears 2 Press Scanner Features 3 User Tools Counter Inquiry Copier Document Server j Qe Ce GEJ Facsimile Features Printer Features Inquiry ScannerFeatures Counter The Scanner Features screen ap pears Frangais System Settings 3 Press the Subject Settings tab O Press Delete Z Scanner Features Select tem Basic Settings Scanner Settings J Subject Settings l Weekly Report Schedule Wop K None None None k None None K None None K None None 5 Select the subject you want to de lete Z Scanner Features Select item to delete Basic Settings scanner Settings Subject Settings l PrograrChange Weekly Ri ii Schedul A confirmation message appears O press Yes The selected subject is deleted H Te delete more subjects repeat steps fj to Gj B Press Exit The display returns to the Scanner Features screen g Press Exit The main menu is shown again Installing Software Installing Soft
78. selected the first selected destination is displayed e Sender e File Name e Pages Number of scanned pages e Status Indicates whether delivery was successful or resulted in an er ror 1 Press Delivered Files Status on the network delivery scanner screen 1 Sided Original falos Original Settings The delivery status is displayed 2 Check the displayed results SCANOOT SCANOO 16 SCANOO12 Note O One screen shows the results for six delivery operations Use 4Prev or VNext to scroll through the display 3 Press Exit The display returns to the network delivery scanner screen 49 50 Delivering Stored Scan Data by the Network Delivery Scanner Using the Network Delivery Scanner with the Document Server You can use the network delivery scanner with the Document Server Simultaneous Delivery and Storage Scanned data is stored in the Docu ment Server when the data is deliv ered Note O This section explains mainly the op eration for simultaneous delivery and storage For more information see p 45 Delivery Procedure g Place the original and adjust the settings for original size and ori entation if required Z Reference gt p 33 Setting Originals 2 Make the scan settings 3 Select the destination O If reguired specify the sender scan data delivery source and a subject 5 P
79. sign a correct number to each sender Original misfeed Scanning has been cancelled Do you want to stored the scanned data There is a paper misfeed in the ADF Remove the misfed original and specify whether to store the data or not Original misfeed Scanning has been cancelled Press Transmit to transmit the scanned data To delete the data press Cancel There is a paper misfeed in the ADF Remove the misfed original and specify whether to use the data or not Scanner is currently in use for another function Cannot scan Selected file is currently in use Cannot change file name The machine is currently using the scanner for another function such as copying Retry the operation after the other function is completed The name of a file that is being edited with DeskTopBinder V2 Lite Professional or that is in standby queue cannot be changed Try the operation again after editing is terminated or standby was cancelled Selected file is currently in use Cannot change password The password of a file that is being edited with DeskTopBinder V2 Lite Professional or that is in standby queue cannot be changed Try the operation again after editing is terminated or standby was cancelled Selected file is currently in use Cannot change user name The user name of a file that is being edited with DeskTopBinder V2 Lite Professional or that is in standby queue cannot be changed Try the operatio
80. ss The image is scanned upside down The original was placed upside down Place the original in the correct direction The scanned image is dirty The exposure glass or the exposure glass cover is dirty Clean these parts Copy Reference Delivery Function Does Not Work Status Possible Cause and Action The Delivery Scanner Function screen is not displayed e If the network TWAIN scanner screen ap pears when the machine is switched to scanner operation press Cancel to switch to the Network Scanner screen e Ifthe display does not switch from net work TWAIN scanner to network delivery scanner the network delivery Scanner Set tings are not correct See p 12 Default Set tings and make the appropriate settings Troubleshooting When the Error Message Is Displayed on the Control Panel Note O If an error message that is not contained in this section appears turn off the main power switch of the machine and then turn it on again If the message is still shown note the content of the message and the error number if listed in the table and contact your service representative For information about how to turn off the main power switch see p 73 Powering Off the Machine Message Possible Cause and Action Cannot communicate with server Check the server status The scanned data will be stand by Cannot detect original size Select scan si
81. stration 42 Scanning originals 40 ScanRouter V2 Lite 30 Scan size 14 Scan type 14 Selecting a custom size 16 Setting Scanner Features 14 Software supplied on CD ROM 28 Start key 5 Status indicators 4 Store data 53 Stored files Changing file information 63 Delete 62 Delivering 51 Search 61 T The relationship between the resolution and the data size 65 Troubleshooting 66 Type1027 TWAIN Driver 28 U User Tools Counter Inquiry key 4 V Viewing a list of stored files in DeskTopBinder V2 Lite 60 W Warmup key 4 77 78 UE B453 In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means STAND BY Note to users in the United States of America Notice This equipment has been tested and found to comply with the limits for a Class B digital device pursu ant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television re ception which can be determined by turning the equipment off and o
82. t Function Priority Select Delivery Store or TWAIN to determine whether the network TWAIN scanner mode network delivery scanner mode or Document Server mode is initially active when the scanner function is selected by pressing the Scanner key on the control panel Note O When TWAIN is selected the network TWAIN scanner mode is set By pressing Cancel in this condition you can switch to network delivery scanner oper ation or Document Server oper ation O When Delivery Store is se lected the network delivery scanner mode or the Document Server mode is set It is not pos sible to switch network TWAIN scanner operation from these modes To use the machine as a network TWAIN scanner ac cess the machine from a client computer using the TWAIN driver Delivery Store Connection Time out When using the machine as a net work delivery scanner or Docu ment Server scanning request to the machine as a TWAIN scanner will switch the machine to the net work TWAIN scanner mode This setting determines the delay until the machine switches to network TWAIN scanner mode e Selecting Immediate causes the network TWAIN scanner mode to be activated at once e When you select Yes you can enter the delay time with the number keys 3 30 seconds When the TWAIN scanner mode is activated only the time specified here passes from the last key operation Initial Scanner Setup KO gt Compression
83. ter Also the documents can be auto received by installing only ScanRouter V2 Link on the client computer Use Auto Run for installation Here Windows 98 is used as an example for ex planation The basic operations are similar for Windows 95 Me Windows 2000 and Windows NT 4 0 E Preparation Before installing check the operating environment for each software p 28 Software Supplied on CD ROM 1 Verify that Windows is running Insert the supplied CD ROM labeled Scanner Driver amp Document Management Utilities into the CD ROM drive of the computer The choose setup language screen appears 2 Select a setup language and then click OK The CD ROM Launcher screen appears 3 Click the key of the software to be installed e The ScanRouter V2 Lite installer starts by clicking ScanRouter V2 Lite e The DeskTopBinder V2 Lite installer starts by clicking DeskTopBinder V2 Lite The change the language screen appears Z Reference For information about the subsequent installation procedure see the Setup Guide that can be displayed from the Setup screen of the respective soft ware O Select a language used by this component and then click OK The software setup screen appears Installing Software Software Required to Use the Document Server To view the files stored in the Document Server it is essential to install DeskTop Binder V2 Lite on the computer See p 27 DeskTopBinder V2 Lite for instal
84. the Start key The selected stored files are deliv ered 5l 52 Delivering Stored Scan Data by the Network Delivery Scanner Data obtained by scanning originals can be stored in the hard disk of the ma chine using the Document Server function and the stored data can be used later Using DeskTopBinder V2 Lite Professional stored data can be viewed or cop ied from a client computer Limitation O The optional HDD is required to use this function Note O When a delivery server is added to the network data stored in the Document Server can be delivered You can store scanned data in the Document Server and deliver data simultaneously p 50 Using the Network Delivery Scan ner with the Document Server Storing Data This section describes how to store data in the Document Server and how to as sign file information to stored data Note O You can specify whether data stored in the Document Server is deleted auto matically later Automatic Delete Settings for Stored Data in System Set tings manual under Administrator The stored data is set to be deleted after one day by the factory default value For information about settings and changes see the System Settings manual O The theoretical maximum number of files that can be stored is 3000 or 9000 pages However the actual maximum may be less depending on the space used by the copy function and other functions of the machine O The maximum
85. timum settings in advance makes them easy to select whenever you deliver or store scan data Note O Six sets of scan settings named Ini tial Setup and Program 1 Pro gram 5 can be stored for quick recall The settings stored as Initial Setup are the scanning defaults If the Scanner Features are not select ed during delivery the originals are scanned with the Scanner Features stored in the Initial Setup O Program 1 Program 5 can be changed to any name of up to 16 characters The Scanner Features consist of the following items Resolution Set the resolution to 100 dpi 200 dpi 300 dpi 400 dpi or 600 dpi Scan Size Select the size of the original to be scanned e When Auto Detect is selected the auto detect function of the machine is used to set the original size e When the size is specified scan ning is performed for that size regardless of the actual size of the original The following size can be selected A34 A441 A46 A54 A5 f 11x17 1 81 x14 1 81 x13 1 81 x11 1 81 x11 51 x81 9 51 x81 B44 B54 B5 fl Custom Size Note When Custom Size is se lected the dimensions of the scan area width and height can be specified Scan Type The scan method suitable for the original is set e Text Standard original containing mainly text e Text Photo Original containing a mixture of text and photographs e Photo Original containing photo g
86. tor Lights up when the main power switch is set to On 7 Operation Switch Pressing this switch turns the machine on The power indicator lights up To turn the machine off press this switch again Note O This key is inactive while setting scan ner default values 8 Status indicators Show the status of the various functions e When lit green the corresponding functions is active e When lit red the corresponding func tion is interrupted Press the respec tive key and follow the instructions that appear on the display Names and Functions of Components 9 Function keys Pressing the Copy Document Server Fax Printer or Scanner key activates the respective function The display content changes accordingly The indicator for the selected function lights up 10 Number keys Use to enter numeric values 11 H key Enter key Use to enter a numeric value 12 Clear Stop key e Clear Clears an entered numeric val ue e Stop Stops scanning 13 Start key Use to begin scanning file storing or de livery Display Contents The normal screen configuration is as follows The display s contents differ depending on the mode dikimportant O Protect the display from shocks and strong pressure to prevent the possibility of damage The maximum allowable is 30 N 3 kgf 1 N Newton 9 Note kgf kilogram force 1kgf approx 9 8N OJ The Copy screen is set as
87. used as a delivery server The sent data is delivered to an in tray in the figure of a specified destination The delivered document is stored in an in tray or Windows folder in the figure P Reference ZEVX010E 3 Client computer The contents of the stored document are checked in the following way e View the document in an in tray of DeskTopBinder V2 Lite to check the contents in the figure e Use ScanRouter V2 Link to receive the document in an in tray and check the contents with an application corre sponding to the file format in the figure e Connect to a Windows folder via a network and check the contents with an application corresponding to the file format in the figure For more information about ScanRouter V2 Lite DeskTopBinder V2 Lite or ScanRouter V2 Link see the respective documentation gt p i Manuals for This Machine Outline Document Server The scanned original is stored as a document on the hard disk of the machine and viewed printed copied or deleted using DeskTopBinder V2 Lite Profes sional from the computer via a network Documents can be searched by the user name or the document name Also others cannot view the document by setting a password For more information see p 53 Using the Document Server gt Limitation The optional HDD is required to use this function
88. ut characters see the System Settings manual EJ Press OK The search starts and file whose name starts with the entered string are displayed hanage Delete File Selected file can be deleted or changed UserName FileName Date Pages Display Selection Delete File File List GENERAL AFFAIRS scanoo17 24 ug 3 1 Change User Name SCANOO17 Change File Name Search by User Name SCANOO1 Search by File Name Change Password SMI l 62 Using the Document Server Deleting Stored Files You can delete files that are longer needed Limitation O Delivery standby files cannot be deleted g Display the list of stored files Z Reference p 58 Viewing a List of Stored Files 2 Select the file to be deleted Manage Delete File Select file 3 GENERAL AFFAIRS SCAN0016 24 Aug Search by User Name Market ing DIY Informat ion 24 Aug Seach by File Name SALES DIV Jscanois ea Aug Note O Up to 30 files can be selected O When you select a password protected file the Password En try screen appears Enter the correct password and then press OK Enter password with Number keys then press OK Manage Delete File Selected file can be deleted or changed UserName FileName Delete File a Market ing DIV GENERAL AFFAIRS SCANO017 a ST 1 GENERAL AFFAIRS SCAN0016 24
89. vering scan data to update the dis played information O If the list is updated after the destination or sender is se lected any selections are can celled Update the list before selecting destination and sender O If there is scan data in the memory of the machine that have not yet been delivered Update Address is not availa ble Press the title for the desired destination and select the des tination If the desired destination is not OK press 4 or V to display the destination BBB Attach Senders Ne Attach Subject 1 Sided Original falos Original Settings FY Note O The destination titles are pro grammed in the delivery server Select the destination to which the scan data is to be sent 002 7 ti tach Sender s Name Attach Subject Select Stored File Ere ce ida falos Original Settings The selected destination is high lighted and also appears in the destination field at the top of the screen A line appears over the title of the category to which the destination belongs Delivery Procedure Note O To deselect a destination press the destination once more or press 4Prev or V Next to bring up the desti nation in the destination field and then press Clear To select more destinations re peat step Using the short ID number to select a destination Press Number Keys Use the number keys to enter
90. ware The machine comes with two CD ROMs containing various software The CD ROM labeled Scanner Driver amp Document Management Utilities con tains the necessary software to use the machine as a network scanner The CD ROM labeled Printer Driver amp Utilities contains the necessary software to use the machine as a printer This section explains the software contained on the Scanner Driver amp Docu ment Management Utilities CD ROM P Reference For information about the software contained on the Printer Driver amp Utili ties CD ROM see the Printer Reference manual Auto Run Program When the CD ROM is inserted into a computer in Windows 95 98 Me Win dows 2000 or Windows NT 4 0 the installer starts automatically Auto Run to install the TWAIN driver and various software PF Note O Auto Run might not automatically work with certain OS settings In this case launch CDLaunch EXE located on the CD ROM root directory O If you want to install without using Auto Run hold down the Shift key while inserting the CD ROM Keep the Shift key held down until the computer has finished accessing the CD ROM O If Cancel is pressed during installation the installation will be stopped and the remaining scanner driver and utilities will not be installed If Cancel has been pressed reinstall the remaining scanner driver and utilities after restart ing the computer Limitation Cj If your system is Windows 2000
91. ze and reset originals No response from the delivery server Possible causes are as follows e The delivery server is not running or has not started delivery service e Delivery Server IP Address is not set cor rectly in System Settings e The delivery server does not recognize the connected device Program a connected device in Set I O Device of ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility Help e The machine may not be correctly connect ed to the network Check the LED indica tors of the Ethernet board gt System Settings manual e Place the original correctly e Specify the scan size e When placing an original directly on the exposure glass the opening closing action of the ADF triggers the automatic original size detection process Raise the ADF by more than 30 degrees Cannot select over 30 files at the same time To select more than 30 stored files divide the operation into several times Cannot use destination list because the stored destinations have been found over 200 More than 200 destinations were pro grammed Keep the number at 200 or less Destination and sender list update has been failed Try again Check whether the delivery server has started operation Exceeded max data capacity Check the scanning resolution Specify the scan size and resolution again Note that it may not be possible to scan very large originals p 65 Th

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