HP Visual Collaboration Desktop Getting Started Guide
Contents
1. 2 Duo 2 4 GHz or better or Intel Core i3 2 1 GHz or better 2 GB RAM System must support DirectX v9 0c or later and fully support both DirectDraw Acceleration and Direct3D Acceleration Recommended configuration Windows to encode and decode 720p 30 fps O O Microsoft Windows XP SP2 Vista or Windows 7 Intel Core 2 Quad 2 66 GHz or better or Intel Core i5 2 4 GHz or better 2 GB RAM System must support DirectX v9 0c or later and fully support both DirectDraw Acceleration and Direct3D Acceleration Hardware requirements The following equipment is required to use Visual Collaboration Desktop O O O O Industry standard PC or laptop Camera Logitech HP Pro Webcam B910 recommended Logitech Pro Webcam 9000 Microsoft LifeCam Cinema Web Cam Echo cancelling headset Logitech USB Headset H330 recommended Plantronics Audio 480 USB Headset HP PC Headset 860 Microsoft Lifechat LX 3000 Headset Optional speaker phone ClearOne Chat 50 Speakerphone recommended Getting Started L CONO aboration I 1 the li oll Ce L JSe r AN MAN L CN NJ yO J r TC AM I i DA Ces sin No YN gt lo gt to gt wu g 4 When your system administrator adds you as a Visual Collaboration user you will receive an email with your User Name Password and a URL to access the website 1 Open a web browser 2 Brow2. HP Visual Collaboration Desktop Getting Started HP Visual Collaboration Desktop v1 0 First edition November 2010 Legal notices Copyright 2010 Hewlett Packard Development Company L P The information contained herein is subject to change without notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein Microsoft Windows and Windows NT are U S registered trademarks ot Microsoft Corporation Printed in the US Contents Getting Started Getting up and orata 5 SES GU TER SIS RR I 5 Hardware EGU NS CERRO RAEE EEA D Accessing the Visual Collaboration user portal renen nns eran r rs r rena earn renar RK rn n nanna 6 Insialling ihe sofware xcearsaes genersatt cane nace scwacditerstetrateyqeeiscdsreqeeneedatseeesescnenitugqsasone eqtenosatspeeeesqtensengtepotteqomosceremeanacte 7 ee E NS attach sere ese E nae ca scat tates abs seen E E E AE A 7 Setting up Meetings Sending and receiving meeting invitations nere r rr r rr rann rann enar RKA ARK ARKA R ARR R ARKA R Renan nn 8 Bore OU iii 8 nying eke lalreliore lal alo kel Ire 9 JO MANAG TSS HIS as a tegistered SCF rr oy ences banded adele NS 9 Joining a meelng GS a gues io O 10 SUI e E E te E A
3. E A A E 10 Managing the Meeting Environment Managing layout share and view OPHONS nsicrsaenocenensrsducnurnionsttianeturndstinodrensinaniiducinuitbiehghunellaiteheidDiisndaiincnniaydeiunedd 11 VISVING PANEDA N eee en eee S A E E E eee eee 11 Maximum viewing COD CII riale 11 OLI ona e o ranieri 12 EEE E E E aporia aber oat E E A E E A 12 recane VEN CONTOS ee E AE 12 Volume ONCE OMS TO Cno eaaa a a E a a a 13 ledving ande nding a meeng beie E a E Panne ee eee 13 Getting help and mors Inf rm OM parssar ssacthctanncsdarenapbepoteacaiatenaraietsnncsdetasaneaantarsietsuacsielanacsietarpeiapentansiesaienaiet 13 Getting Started There are two versions of the HP Visual Collaboration Desktop 4 Visual Collaboration Desktop o Download the Desktop client from the Visual Collaboration website o It can be installed on any industry standard PC or laptop 4 Visual Collaboration Executive Desktop o The Executive Desktop runs on the HP Touchsmart platform Getting Started Getting up and running quickly This section describes the following e Minimum system and hardware requirements e Accessing Visual Collaboration website to get the Desktop software e Installing and starting the Desktop client e Configuring your speakers microphone and camera System requirements Recommended configuration Windows to encode 640p 15 fps decode 720p 30 fps O O O O Microsoft Windows XP SP2 Vista or Windows 7 Intel Core
4. only e Guests do not require user names or passwords e Guests can join your room before you start the meeting Starting a meeting After you invite your participants you should enter your meeting room and wait for others to join you You do not have to be in the room first for others to enter it 1 Click My Room 2 Click Join Room 10 Managing the Meeting Environment Managing layout share and view options Meeting controls appear at the top of the participant window The meeting controls allow you to manage layout to share and view content and to control the volume Viewing participants In Preferred mode the speaker or last speaker appears largest on the screen To toggle Preferred mode on or off click the Layout button Maximum viewing capacity To select a specific number of participants to view click the drop down arrow on the Layout button The maximum number of participants that can be viewed is eight plus self view 11 Managing the Meeting Environment Layout controls Click this To do this Click the Layout button to switch between preferred and non preferred view mode Click the Down arrow to select a specific number of participants to view Show meeting in full screen view Sharing content Select the Down arrow button to select an application or screen to share Share and view controls Use the following controls to manage what you and other participants see du
5. icrophone 2 Logitech USB Headset Recommended Microphone USB Audio Device Options About USB Video Device Setting up Meetings Use the HP Visual Collaboration Portal to start meetings with another participant or group of participants invite participants by email and join a meeting started by someone else Sending and receiving meeting invitations This section describes the following e Starting the Desktop client e Sending meeting invitations e Joining a meeting as a registered user e Joining a meeting as a guest user e Starting the meeting Before you begin If the Desktop client is not already running start it before you access the web interface Click Start Click All Programs Click HP Visual Collaboration ee Di Select Visual Collaboration Desktop The Visual Collaboration Desktop icon appears in the system tray 5 Right click the icon in the system tray and then click Place a Call The Visual Collaboration Home Page opens This is the meeting Command Center and where you start join and manage meetings My Contacts iy Hoom Setting up Meetings Inviting participants to a meeting You can invite participants to a meeting by sending a room link via email NOTE Participants do not have to be a Visual Collaboration registered user You can invite Guest users who do not have the Desktop client installed 1 Right click the Desktop icon in the system tray and then click P
6. lace a Call 2 Select the Invite by Email link at the bottom of the Home page If you are prompted to create a link to your meeting tab select OK 3 Enter the email addresses of your attendees and then click Send ig Punetha Kumar Gen Alan Finley Send Subject Join My Meeting Please join my meeting by clicking this link Joining a meeting as a registered user To accept a meeting invitation as a registered user do the following 1 Click on the link in the email invitation The meeting log in screen appears 2 Enter your User Name and Password and then click Join Setting up Meetings Joining a meeting as a quest To accept a meeting invitation as an unregistered guest do the following 1 Click the link in the email 2 Enter your name in the Guest Name field and then click Join 3 If you are prompted install Visual Collaboration Desktop 2 x a Select Install Desktop b Select Run twice c Follow the instructions in the installation wizard 4 Select the camera microphone and speakers to use for the meeting NOTE If you are using a headset select it instead of microphone and speakers 5 Select Save The meeting begins in the HP Visual Collaboration Desktop If you are the first participant to enter the meeting you will only see yourself When inviting guest participants e Create one meeting link for all guests e The meeting link grants access to your meeting room
7. oration Desktop User s Guide go to www hp com go visual collaboration documentation 13
8. ring a meeting Click this To do this Maximize the meeting window to full screen view Click the Down arrow to select the application or display to share Click the Share button to toggle sharing on and off Click the Toggle Share button to cycle through shared content B Be Click the Down arrow to select a specific shared view Turn self view on or off Allows you to see an image of yourself or not Turn your camera on or off Mutes your video so that others do not see you Does not mute audio E 12 Managing the Meeting Environment Volume and camera controls Use the following controls to set your speaker and microphone volume Click this To do this Click the Speaker button to mute and unmute your speakers Click the Down arrow to select a volume level Click the Speaker button to mute and unmute your microphone Click the Down arrow to select a volume level Leaving and ending a meeting You can leave a meeting using the meeting toolbar in the HP Visual Collaboration Desktop Right click the Desktop icon and select Disconnect If this is a meeting with one other participant the meeting ends when you disconnect If this is a meeting with three of more participants the meeting ends when the last participant leaves Getting help and more information If you have problems installing or using the Desktop client contact your company s Help Desk To get the complete HP Visual Collab
9. se to the address you received from your administrator 3 Enter your user name and password and then click Log In Ap The first time you log in to the website you are prompted to install the software Later on if there is an upgrade available you will be prompted to upgrade The latest software is always available on the web Visual Collaboration Desktop 2 x isn t running Getting Started Installing the software Before you install the Desktop client software install the headset and camera according to the instructions that came with the devices The first time you log in you will see a message that Visual Collaboration Desktop is not running 1 Click Install Desktop to start the Installation Wizard 2 When prompted click I Agree to accept the license agreement 3 When installation is complete click Finish to close the installer The Desktop icon appears in the system tray d Selecting devices You need to select the appropriate speaker microphone and camera devices for Visual Collaboration Desktop to work properly 1 Right click the Desktop icon in the system tray and then click Configuration 2 Select your devices from the list of installed devices 3 Click Apply to apply the devices Configuration and Status Speakers 2 Logitech USB Headset Recommended Attendees Speakers Realtek High Definition Audio Network Echo Cancellation Devices E Microphone Gain Control Video M
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