HP PSC-500 User's Manual
Contents
1. Power Cords WARNING Choose a power outlet that is easy to access This allows you to quickly shut off power Power is present in the product even if the unit is powered off To completely shut off power disconnect the power cord For safe operation use the power cord with a properly grounded outlet Use only the power supply HP part number 0950 2880 that came with your HP PSC 500 Using another adapter may be hazardous 1 Locate the power supply adapter with attached cord 2 Plug the power supply adapter into the back of the HP PSC 500 The power supply connector is located on the back of the unit to the left of the printer cable connector NOTE Make sure that the cord is securely attached otherwise it may not work 1 8 Setting Up Your HP PSC 500 3 Locate the power cord 5 Plug the power outlet end of the power cord into the power outlet IMPORTANT Do not turn on your HP PSC 500 until the installation software instructs you to do so HP PSC 500 Setup Guide 1 9 Step 5 Install the HP PSC 500 Software Now you need to install software so that the HP PSC 500 can work with your computer for printing and scanning NOTE If you are installing the software on a Windows NT 4 0 computer you must have Service Pack 3 or higher installed If you are using a dual boot Windows 95 98 and NT 4 0 on the same computer see the Readme file on the HP PSC 500 CD ROM for important information Installing the2. administrative rights for your computer to set up an NT 4 0 server for network printing For more information see Windows NT 4 0 Help or your system administrator Install the HP PSC 500 software on the server as described in Chapter 1 under Installing the HP PSC 500 software If you are using Windows 95 98 as your server perform the following steps before continuing a On the Windows desktop right click Network Neighborhood and choose Properties On the Configuration tab click File and Print Sharing Select the check box for the sharing options you want d Click OK to store your changes and then click OK again to exit the File and Print Sharing dialog box o oc Restart the computer If an electronic registration window appears follow the on screen instructions to register your HP PSC On the Windows taskbar click Start point to Settings and choose Printers Right click the HP PSC 500 icon and choose Sharing The HP PSC 500 properties dialog box appears with the Sharing tab visible Click the Shared Windows NT 4 0 or Shared As Windows 95 98 option In the Share Name field type a name for the HP PSC if you do not want to use the default name HPPSC TIP Note the share name of the HP PSC You will need it to set up client computers 2 2 Sharing HP PSC 500 on a Network TIP Ifyou are setting up a Windows NT 4 0 server that supports Windows 95 98 clients complete the following steps before conti
3. common tasks with your HP PSC 500 If you need additional information use the HP PSC 500 Toolbox on your desktop For late breaking updates visit our Web site at http www hp com go all in one Conventions Used Throughout this guide we use specific conventions to help you quickly identify information boldface Bold typeface identifies a specific button name or command you need to enter CAUTION This label calls attention to an operating procedure practice or the like which if not correctly performed or adhered to could result in damage to or destruction of part or all of the product or your data Do not proceed beyond a Caution label until you fully understand and have met the indicated conditions IMPORTANT This label identifies significant information This label identifies information you should know NOTE before you continue TIP This label precedes helpful hints WARNING This label calls attention to a procedure practice or the like which if not correctly performed or adhered to could result in personal injury Do not proceed beyond a Warning label until you fully understand and have met the indicated conditions Setting Up Your HP PSC 500 NOTE If available your scanner works best with your computer s parallel port set to ECP mode Refer to the Read about ECP document which is available after you install your software or refer to the user s guide that came with your computer Setting Up Your HP P
4. is a trademark of LR LS corporation Notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett Packard Company Hewlett Packard assumes no responsibility for any errors that may appear in this document nor does it make expressed or implied warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it describes Note Regulatory information can be found in Chapter 6 of the HP PSC 500 Customer Care Guide It is not lawful in many places to make copies of the following items When in doubt check with a legal representative first Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works About This Guilde oboe ERR pU werde pne ORE bus Mente dur ded dus iv Conventions Used rete Rote reu a usw em OR Rau sopor eR ace e id iv Chapter 1 Sett
5. EWLETT UA senile es Setup Guide HP PSC 500 Owner s Information Please complete the following for future reference HP PSC 500 Serial Number Date of Purchase Place of Purchase Address Phone Number Service Contract Number Date of Contract Expiration Safety Symbols If present this symbol is placed on the HP PSC 500 where it is necessary for you to refer to the manual to understand a hazard If present this symbol is placed on the HP PSC 500 within the area where hazardous voltage is present Only trained service persons should perform work in this area electrostatic discharge ESD may occur ESD can damage the HP PSC s electronic components Avoid touching electronic components or circuit A paths Use proper grounding devices when circuits are open to outside areas t 2e If present this symbol is placed on the HP PSC 500 within the area where Setup Guide HP PSC 500 Copyright Hewlett Packard Company 1999 All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Publication number C7281 90102 First edition July 1999 Printed in U S A Germany or Singapore Acknowledgments MS DOS Windows and Internet Explorer are registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation Readiris
6. HP PSC 500 Software 1 Turn on your computer but do not turn on your HP PSC 500 2 Ifyou see either of the following windows click Cancel or press Esc on your keyboard Otherwise skip to the next step Add New Hardware Wizard New Hardware Found 21x Select which driver you want to install for your new hardware This wizard searches for new drivers for Hewlett Packard PSC 500 HPPSC 500 A device driver is a software program that makes a hardware device work n C Windows default diver Driver from disk provided by hardware manufacturer C Do not install a driver Windows will not prompt you again Select from a list of alternate drivers JE s Click Cancel Click Cancel CAUTION For simple error free installation use the procedures in this guide to install your HP PSC 500 software for the first time 1 10 Setting Up Your HP PSC 500 3 Insert the HP PSC 500 CD ROM into your computer s CD ROM drive The HP PSC 500 Essentials menu should appear automatically in less than a minute If the menu does not appear do the following a On your Windows desktop double click the My Computer icon b Double click your CD ROM disc drive An HP PSC 500 Essentials menu similar to the one below appears Hewlett Packard PSC 500 VV Readiris HP OCR On Line Quit 4 Click the Install button HP PSC 500 Setup Guide 1 11 5 When the Welcome window appears click Next Welcome x
7. If you would like to manually select your target directories select No Would you like setup to install using the preset defaults j The HP PSC 500 begins installation A progress window appears as the installation files are copied to your computer The following message appears while the program tests the cable connection between your computer and the HP PSC 500 Testing device connection This could take a couple of minutes 9 Determine the results of the cable connection test Ifthe test succeeds continue with the next step Ifthe test fails and the Communications Test Failed window appears follow the instructions in the window and then click Retry Communications Test Failed x No HP PSC 500 was found Try these steps 1 Tum the HP PSC 500 off and turn it back on N Use the cable that came in the box 2 Check that the cable is connected securely to both your HP PSC 500 and the parallel port on your PC Connect the HP PSC 500 directly to the PC Do not use a switchbox Remove any device that is between your HP PSC 500 and your PC Note If Retry fails clicking Continue will install your soft ware with default values You must resolve this problem before you can use your HP PSC 500 with your PC lt Retry HP PSC 500 Setup Guide 1 13 1 14 If the test fails again do the following a Click Continue to finish installing the HP PSC 500 soft
8. SC 500 Follow the steps in the order shown IMPORTANT Do not turn on your HP PSC 500 until the installation program instructs you Step 1 Unpack Your HP PSC 500 1 Remove the cardboard tray containing the accessory items 2 Rest the box on its side and pull out your HP PSC 500 HP PSC 500SetupGuide 1 1 3 Make sure the following items are included with your HP PSC 500 a b e f If any of the items are missing or damaged contact the dealer from whom you purchased your HP PSC 500 Bi directional parallel IEEE 1284 compliant printer cable with 1284 C connector Power supply AC DC adapter with attached cord HP part number 0950 2880 Power cord CD ROM disk s Three manuals HP PSC 500 Setup Guide HP PSC 500 Basic Operations Guide and HP PSC 500 Customer Care Guide One black and one color print cartridge 4 Choose a location and environment for your HP PSC 500 Use your HP PSC 500 only within normal room temperature and humidity ranges For recommended ranges see Environmental Specifications in Chapter 6 of the HP PSC 500 Customer Care Guide Avoid direct sunlight or locations where a quick change in temperature might cause condensation inside the unit Make sure the location is well ventilated Dust gases or fumes such as ammonia or paint thinner can damage the unit Choose a site that is level flat and stable The HP PSC 500 vibrates and needs to be on a sturdy surfac
9. Welcome to the HP PSC 500 Setup program This program will install HP PSC 500 software on your computer It is strongly recommended that you exit all Windows programs before running this Setup program Click Cancel to quit Setup and then close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Next gt Cancel 6 Inthe Software License Agreement window click Yes 7 Afterthe message appears that instructs you to turn on the unit press the white power button on the left side of the front panel When your HP PSC 500 is on text appears in the front panel display If you do not see a message check the power cord connections from the back of the unit to the power supply adapter and from the power supply adapter to the power outlet NOTE Your HP PSC 500 displays a message asking you to align the print cartridges You do not need to align your cartridges yet The instructions for this procedure follow software installation 1 12 Setting Up Your HP PSC 500 8 The Question window appears click Yes to accept the preset defaults Question Setup can now perform a standard installation using all preset defaults
10. e Be sure a grounded outlet is nearby and easily accessible 1 2 Setting Up Your HP PSC 500 5 Remove the packaging materials plastic wrap cardboard insert and packing tape from the outside of the unit Step 2 Load Paper in Your HP PSC 500 1 Slide the paper width and length adjusters to their outermost positions As you pull the paper length adjuster out the bottom IN tray also slides out 2 Insert paper into the IN tray print side down until it stops 3 Slide the paper width and length adjusters in until they stop at the edges of the paper HP PSC 500 Setup Guide 1 3 4 Push the IN tray back toward the unit until it stops and lower the top OUT tray if you raised it before inserting paper For information about loading specific paper types see Chapter 2 All About Paper of the HP PSC 500 Basic Operations Guide For information about paper tray capacities see Chapter 6 Technical Information of the HP PSC 500 Customer Care Guide Step 3 Install Print Cartridges 1 2 Locate the print cartridge access door on the front of the HP PSC 500 just above the OUT tray Pull the latch on the print cartridge access door toward you and raise it up until it is fully extended Remove the cardboard insert from the inside of the unit TIP Save the packaging materials in case you ever need to move or ship your HP PSC 500 The print cartridge carriage will be in the middl
11. e of the access area The carriage contains two slots designed to hold one color print cartridge and one black print cartridge You should have received one of each type of cartridge with your new HP PSC 500 Raise both latches on the carriage 1 4 Setting Up Your HP PSC 500 5 Remove the color print cartridge the thicker one from its packaging and being careful to touch only the black plastic gently remove both the green pull tab and blue tape covering the nozzles CAUTION Do not touch the gold colored contacts 6 Push the color print cartridge firmly down into the slot on the left NOTE The print cartridge label should be facing you after the cartridge is inserted HP PSC 500 Setup Guide 1 5 7 Remove the black print cartridge the thinner one from its packaging and being careful to touch only the black plastic gently remove both the green pull tab and blue tape covering the nozzles 8 Push the black print cartridge firmly down into the slot on the right 9 Lower each print cartridge latch down onto the top of the cartridge and push down until the latch locks firmly into place 10 Close the print cartridge access door 1 6 Setting Up Your HP PSC 500 NOTE Both print cartridges must be correctly installed with the green tab and blue tape removed for your HP PSC 500 to work Make sure thatthe following things are done before continuing Cartridges are pushed firmly in
12. er Question C3 You must restart your computer before you can use your new 2 software Do you want to restart your computer now No If you plan on scanning text to edit make sure you install the Readiris OCR software Refer to the section Installing OCR Software To take the tour at any time do the following 1 Insert the HP PSC 500 CD ROM into your computer s CD ROM drive 2 From the HP PSC 500 Essentials menu click Run Product Tour You can also access the tour from the Welcome tab on the toolbox Registering Your HP PSC 500 The first time you restart your computer after installing the HP PSC 500 software you will be invited to register your unit electronically The information you provide to HP is confidential and is used to help us improve our products Installing OCR Software To scan text to edit you must install the Readiris OCR software program 1 Insert the HP PSC 500 CD ROM into your computer s hard drive 2 From the HP PSC 500 Essentials menu click Readiris OCR 3 Follow the directions in the Readiris software installation window Installing Third Party Programs Your HP PSC 500 may include additional third party programs Install these programs to enhance your HP PSC 500 s capabilities HP PSC 500 Setup Guide 1 15 Step 6 Align Your Print Cartridges IMPORTANT 1 16 Before you start using your HP PSC 500 you need to align the print cartridges to ensure the best copy a
13. ing Up Your HP PSC 500 setting Up Your HP PSC 500 42 vl REIR Ra Y E Fos ends P RE E ees 1 1 Step 1 Unpack Your HP PSC 500 issssssseeseeeee ee 1 1 Step 2 Load Paper in Your HP PSC 500 0 eee eee 1 3 Step 3 Install Print Cartridges 0 0 eee e 1 4 Step 4 Connect the Printer Cable and Power Cords sseseel ees eeeus 1 7 Connecting the Printer Cable llseleeeeeeeeee eee 1 7 Connecting the Power Cords sse 1 8 Step 5 Install the HP PSC 500 Software 00 eee eee 1 10 Installing the HP PSC 500 Software 0 2c cece eee 1 10 Registering Your HP PSC 500 0 nee eiaa ei a a 1 15 Installing OCR Software 0 0 eee eee eee ae 1 15 Installing Third Party Programs 2 0 0 cece cece eens 1 15 Step 6 Align Your Print Cartridges 2 2 0 cee cece eee 1 16 Chapter 2 Sharing HP PSC 500 on a Network Understanding Point and Print and Peer to Peer Networks 0 0000000 2 1 Local Area Network LAN Access 0 e teens 2 1 Minimum System Requirements 0 0 ccc eee eens 2 2 Setting Up the Server sorisa reintra Eee serbe et ee eh eee de 2 2 Setting Up a Point and Print Client 0 0 0 cece eee 2 3 Setting Up a Peer to Peer Client 95 98 server to NT 4 0 client 0 2 4 HP PSC 500 Setup Guide About This Guide iv Contents This guide will help you get started and show you how to perform the most
14. nd print quality If you do not complete or cancel the alignment procedure you will not be able to print When you turn on your HP PSC 500 for the first time you will see the message Initializing followed by the message Press Resume to Align Cartridges on the front panel display 1 If Press Resume to Align Cartridges appears on the front panel display of your HP PSC 500 press the Select Resume button on the front panel of the unit The HP PSC 500 prints a page with three sets of paired lines A set of numbered horizontal lines appear at the top of the page and two sets of vertical lines each with a unique letter appear in the middle and at the bottom of the page 2 Following the instructions on the page use the front panel buttons to select three sets of lines A Bst C For example in the first set of lines your HP PSC 500 defaults to A6 If A4 looks the best press the minus key twice to change the selection to AA Congratulations You have finished setting up your HP PSC 500 Now you are ready to start using it Setting Up Your HP PSC 500 NOTE Sharing HP PSC 500 on a Network This chapter explains how to set up the HP PSC 500 and your computers for network printing using Windows 95 98 or NT 4 0 or a combination of the two on a point and print or peer to peer network Your computers must already be networked to use this procedure HP does not provide support for networks See your Windows Help s
15. nuing a Click Alternate drivers and then click Windows 95 b After the message instructing you to insert the floppy disk appears click OK and insert the HP PSC Series CD ROM C Inthe Printer Drivers for Windows 95 dialog box click Browse open the AddPrinter folder open the w9x folder and double click the hpo9508 inf file This allows the Windows NT 4 0 server to download the correct driver to a Windows 95 98 client 9 Click OK to close the dialog box and store your changes Setting Up a Point and Print Client NOTE Follow these steps to install the printing software on each client for either of the following configurations e Windows 95 98 server with only Windows 95 98 clients Windows NT 4 0 server with Windows 95 98 and or NT 4 0 clients A Windows 95 98 server cannot automatically download the software to a Windows NT 4 0 client For this configuration follow the steps in Setting Up a Peer to P eer Client 95 98 server to NT 4 0 client 1 On the Windows desktop double click Network Neighborhood 2 Find the name of the server that the HP PSC is directly connected to and double click its icon The server window appears showing shared devices including the share name of the HP PSC C Hpsdm676 Of x File Edit View Help sole xE 2s z ex mel 2 object s 3 Double click the HP PSC s share name 4 After the setup message Before you can use the printer appears click Ye
16. s and then wait several moments while the client computer establishes a connection to the HP PSC After connecting to the shared HP PSC the HP PSC 500 window appears HP PSC 500 Setup Guide 2 3 Setting Up a Peer to Peer Client 95 98 server to NT 4 0 client If you are using a configuration that includes a 95 98 server with an NT 4 0 client follow these steps to install the printing software on each NT 4 0 client 2 4 1 2 10 Set up the server by following the steps outlined earlier under Setting Up the Server In the first Add Printer Wizard dialog box select My Computer and click Next In the next dialog box click New Port In the Printer Ports dialog box choose Local Port and click New Port Printer Ports 2 LX Available Printer Ports Digital Network Port HP JetDirect Port Lexmark DLC Network Port Lexmark TCP IP Network Port New Monitor In the Port Name dialog box type in the name of the server to which the HP PSC is connected and the share name assigned to the printer Enter a port name Mhpsd1 DSHPPSC Cancel Help Click OK to close the Port Name dialog box and store your changes and then click Close on the Printer Ports dialog box In the Available Ports list verify that the newly created port exists and then click Next Click Have Disk and insert the HP PSC software CD If the HP PSC 500 Essentials menu appears click Quit Change the name of the drive le
17. to their slots Cartridge labels are facing toward you Both print cartridge latches are down and locked Print cartridge access door is closed and latched IN tray is pushed in completely Paper length adjuster is pushed firmly against the paper stack OUT tray is fully down Step 4 Connect the Printer Cable and Power Cords NOTE Use the printer cable that was shipped with your unit It is a special bi directional parallel IEEE 1284 compliant printer cable with a 1284 C connector thatis necessary for the proper functioning of your HP PSC 500 If you choose to buy a longer cable make sure it is an IEEE 1284 compliant parallel cable with a 1284 C connector Connecting the Printer Cable 1 Locate your printer cable Connect the printer cable to the HP PSC 500 Pinch the clasps at the back of the cable as shown in the diagram The cable connector is located on the back of the unit in the middle Make sure the cable snaps into place HP PSC 500 Setup Guide 1 7 3 Plug the other end of the cable into your computer s parallel port The parallel port is located on the back of your computer Match the pins on the printer cable to the port CAUTION Do not connect your HP PSC 500 to a switch box orthe pass through port of another parallel product such as a scanner tape drive zip drive or CD ROM drive Doing so can cause erratic behavior of both products and the possible loss of information Connecting the
18. ts for peer to peer 2 4 setting up the clients for point and print 2 3 setting up the server 2 2 P peer to peer network overview 2 1 setting up the clients 2 4 setting up the server 2 2 point and print network overview 2 1 setting up the clients 2 3 setting up the server 2 2 power cord adapter 1 8 connecting 1 8 print cartridges aligning 1 16 installing 1 4 printer cable connecting 1 7 type to use 1 7 product tour 1 14 1 15 Readiris OCR 1 15 Run Product Tour 1 15 S software installing HP 1 10 installing third party 1 15 switch box 1 8 tour 1 14 HP PSC 500 Setup Guide l 1 l 2 Index DU HEWLETT PACKARD Expanding Possibilities Visit us on the World Wide Web http www hp com go all in one Updated Drivers User Forums Product Information Frequently Asked Questions Productivity Tools CopyrightO 1999
19. tter to point to your CD ROM drive and click Browse Sharing HP PSC 500 on a Network 11 12 13 14 15 16 17 18 In the Locate File dialog box open the AddPrinter folder open the wNT folder and double click the hpont08 inf file Locate File 21 x Look in wnt x ek ES 7 a3 Hp PSC F n 1 AddPrinter e S Vhalen c on Vanhalen H E Network Neighborhood 3 My Briefcase wal New Folder c x File name hponto8 inf Cancel In the Install From Disk dialog box click OK Files of type Setup Information inf If another message appears point to the same location on the CD and click OK Select HP PSC click Next and click Next again To set the HP PSC as your default printer click Yes and then click Next Select Not shared and click Next Select Yes to print a test page and click Finish If your test page printed correctly click Yes HP PSC 500 Setup Guide 2 5 2 6 Sharing HP PSC 500 on a Network AC DC adapter 1 8 aligning print cartridges 1 16 C cartridges print aligning 1 16 installing 1 4 Communications Test 1 13 connecting power cord 1 8 printer cable 1 7 connecting the power cord 1 8 D dual boot 1 10 E environment 1 2 Essentials menu 1 11 l installing HP software 1 10 print cartridges 1 4 third party software 1 15 installing print cartridges 1 4 multimedia tour 1 14 N network printing overview 2 1 setting up the clien
20. ware b After installing your software see Communication problems in the Readme file To access the Readme file click the Start button point to Programs point to HP PSC 500 and then click View the Readme File 10 After the Product Tour window appears with the the product tour option selected click Finish Product Tour Congratulations you ve successfully installed your HP PSC 500 Software To see the many creative ways in which you can use your new HP PSC 500 take our multimedia tour The tour takes 3 5 Minutes and you can exit at any time To view the tour again at a later time double click on the HP PSC 500 Toolbox icon located on your Windows desktop Click Finish to complete Setup 11 In the Product Tour window click any topic to learn more about that topic WHP PSC 500 What It Can Do for You FE Copying gt The HP PSC 500 is ideal for families needing the wit versatility to color print color scan and color copy SSSA in one easy to use flatbed product Greeting Cards F Brochure F Presentation F Business Cards LO postre L Reports Specialty Papers Available from HP Setting Paper Type when Copying L Setting Paper Type when Printing View the Readme File F Visit Our Web Site Online Help User s Guide 12 After you are finished click Quit to exit the tour Setting Up Your HP PSC 500 TIP 13 If prompted restart your comput
21. ystem for assistance HP PSC 500 does not support scanning over a network The J et Direct 170X Print Server may or may not provide network printing and limited scanning capabilities For more information see the HP Web site at http www hp com go all in one Understanding Point and Print and Peer to Peer Networks Point and print network refers to an environment where two or more computers Windows 95 98 or NT 4 0 equally share a single resource such as the HP PSC 500 and the server computer automatically downloads the required software to the client computer If your network uses a Windows 95 98 computer as the server with Windows NT 4 0 clients you must use a peer to peer network configuration instead A peer to peer network is the same except that the software must be manually installed on each Windows NT 4 0 client Local Area Network LAN Access Before you can set up printer sharing a network must already exist 2 1 Minimum System Requirements Each computer must meet the minimum system requirements for connection to a LAN A computer that meets these requirements is one that 999 Contains a properly configured network card Is a client or server for Microsoft networks Has basic network services and protocols Has the proper network adapter Has LAN access Setting Up the Server This section provides instructions for setting up the server IMPORTANT Ifyou are using Windows NT 4 0 you must have
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