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HP NetMail/3000 User's Manual

1. Folder INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Hsgs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List The AUTO MM setting controls the handling of multimedia attachments to mail messages See the discussion of multimedia enhancements at the end of this chapter for details but you can designate whether multimedia attachments which your PC can handle are automati cally downloaded and launched when you read the message they are attached to with the setting of this command AutoMM can be ON where any attachments encountered in a message you read which can be handled by your PC will be automatically downloaded and launched If AutoMM is OFF then you will be asked each time such an attachment is encountered whether you want it pro cessed Note that this setting is ignored unless you are using a PC and running a supported version of WRO s Reflection for Windows and have done the other setup necessary see the discussion at the end of this chapter To change the selection highlight the Auto m m item under the Display menu and hit the RETURN key Each time you hit the RETURN key the value will alternate between ON and OFF NetMail 3000 Menu Interface Users Guide Set Listing Mailbox DEMO 3k com Folders Maillists Hel NetMail 3000 B 01 95 06 02 Head ings Auto m m rtram lt rcbG access digex net gt Interface Mi
2. If you specified delivery receipts and included any local mail users users on the same sys tem as you in the list of recipients you provided you will now get messages letting you know that the mail messages were delivered to these users 2 26 NetMail 3000 Menu Interface Users Guide Delete Message Nethail 3000 A 06 94 10 04 Hailbox DENO 3k com essage Options Displar Folders Haillists Help Exit Compose send dk Hult RCB Delete Err tuff File away fOrward Print 18 Rept GAH Read is is a test rEply Hrite to file gt Save attachnnt Folder INBOX gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total sgs 3 Total Bytes 957 Hessage Refresh List At some point after reading mail in your mailbox you ll need to delete old messages While you are free to keep important messages for any amount of time even after you have read them because there is limited space in the mail database and all users share this database for mail storage you will need to delete old messages at some point The DELETE option is used to remove mail messages from your mailbox and the mail database When you select the DELETE option you will be prompted with a second ary pop up window allowing you to select either the current message the message currently high lighted in the message display below all the tagged messages if you have tagged any messages or ALL messages in the current folder At this po
3. Folder INBOX gt Urgent 0 Neu 2 Bytes 685152 Folders 3 Total Hsgqs 9 Total Bytes 685152 Help Execute Message Refresh Accept Cancel HPE CHD List As soon as you select the Compose send choice a new window will pop up prompting you for information about the message you propose to send NetMail 3000 Menu Interface Users Guide This box will pop up over your message display and prompts you to provide information about the message you want to send The first field you encounter is the Message sub ject You can enter any text you want in this field or leave it blank but the subject is useful to recipients reviewing the message When you have entered the text you want in the subject field hit the RETURN key to move on to the next field Note also that there will be a GO ON key f3 on the screen at this point if the rest of the selections on the screen are agreeable you can hit the GO ON key to skip the rest of the prompts and simply jump to the next form either the edi tor to compose your message message attachment prompts or message recipient information depending on settings The On field works in conjunction with the Filename field which appears next The filename field allows you to specify a message in a file which you have previously composed and have it sent to your recipients The On field allows you to specify whether this file resides on th
4. to delete it If you decide you don t want to delete a folder after all use the CANCEL f8 key 2 70 NetMail 3000 Menu Interface Users Guide Mailing List Selections NetHail 3000 B 01 94 11 17 Mailbox DEHOG3k com Nessage Options Displar Folders aillists Help Subject some neat stuff 09 21 94 13 33 43 0k Hult DENO Subject hello world Subscr ibe New 09 30 94 22 47 318 Rept GAH Unsubscr ibe Subject this is a test expand 10 24 94 17 55 816 Text Chris Bartram ie qex net gt Subject A message from the Internet Folder INBOH gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Message Refresh List Anyone used to electronic communication can appreciate the usefulness of mailing lists A mailing list is a list of electronic mail addresses grouped under one name Each list can have only one or it can have several hundred members Whether its a list with just one person on it perhaps because that person has a long or hard to remember address or the list represents a group of several dozen or even several hundred people a mailing list can save you time and pre vent errors mistyped addresses or redundant lookups In NetMail 3000 there are several types of mailing lists Individuals can create and main tain their own private mailing lists and the mail administrator can set up public mailing lists which anyone can subscribe to as well as system
5. command mode To change your display to menu mode this manual deals with the menu mode interface enter the command SET MODE MENU and hit return leave off the quotes Your screen will then re paint and you will see the menu display as described Once you start up NetMail you will be greeted by a heading line displayed across the top of your screen a list of whatever mail messages are currently in your mailbox and will be point ing to the list of messages in your INBOX folder You can use the arrow keys on your keyboard up arrow down arrow left arrow right arrow as well as the page up page down or home diagonal arrow keys on your keyboard to move the current message pointer to a message you are interested in Note that the current message pointer is highlighted or inversed and moves up and down as you use the up and down arrow keys on your keyboard At this point you can either move the cursor to a message you are interested in and hit RETURN to read it or the DELETE MESSAGE function key f4 to delete that message or you can select the MENU BAR f3 function key to activate the pull down menu at the top of the screen Note that since many menu operations operate on the current message you may still want to select an appropriate message before activating the menu bar 2 7 NetMail 3000 Menu Interface Users Guide Basic Operations Whenever you run NetMail 3000 in menu mode you will se
6. s an example of what happens when you select a mailing list to edit that 2 75 NetMail 3000 Menu Interface Users Guide doesn t have any entries in it yet NetHail 3000 B 01 94 11 17 Hailbox DENOG3k com Hessage Options Displat Folders aillists Help Exit Select Hailing bist i_io mim imo MH _ TEST_LIST Just a sample mailing list nter the User s E Mail Address to be added ohn_Smi thGHPDesk acme com User s Real Name MDAT M Ee Folder INBOH gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsqs 4 Total Bytes 96593 OO Cee ee As you see above you are prompted to enter a mailing list address to be added to the list The address can be long thus the field is four lines long After the e mail address you can enter the real name of the person whom you are adding to the list The real name is used only as a descriptive comment for you to identify the address Once you have entered all the information for the e mail address that you are adding hit the Done Go On key f6 to accept the values and add the entry Once there are entries on the mailing list you can then elect to edit the mailing list and you will see a window like the following 2 76 NetMail 3000 Menu Interface Users Guide Nethail 3000 B 01 94711717 Hailbox DENOG3k com Hessage Options Displa Folders aillists Help Exit Select Hailing List TEST_LIST ser s Real Na
7. EDITOR PUB SYS will be used instead NETEDIT is designed for interactive block mode terminals and does not apply in batch mode so NetMail automatically uses EDITOR instead Also be aware of prompts for spell checking and the inclusion of signature files if the user s mailbox has these options enabled If so you will need to include responses for these 2 86 NetMail 3000 Menu Interface Users Guide prompts in your batch job From the previous example we ll go through the sample job line by line 1 JOB user acct1 2 RUN NETMAIL SYS THREEK INFO SEND 3 4 ADD 5 This is a sample message which came from a batch 6 job enjoy TI 8 E 9 10 Message subject 11 MANAGER 12 13 EOJ Line 2 actually runs the NetMail 3000 user agent The INFO string provided here tells NetMail 3000 to send a message then terminate Commands aren t case sensitive and any param eters legal to provide on the same command line are allowed Line 3 is where NetMail 3000 prompts for the name of the file to send You could just as easily have provided a filename here that already existed and have that sent as a message it must be ascii text though In this example we want to compose a message in the job stream so we ll leave a blank line just like hitting RETURN to the filename prompt If the file was provided the following lines the editor commands would not be appropriate and the dialogue would skip directly to the prompt asking
8. Mailing List Nethail 3000 B 01 94 11 17 Hailbox DENOG3k com Hessage Options Displar Folders aillists Help Exit Select Mailing List A _ O _H_ TEST_LIST Just a sample mailing list J i Folder INBOK gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total hsgs 4 Total Bytes 96593 Zoom Refresh Select In lt gt Out List To remove yourself from a public mailing list you are subscribed to use the UNSUB SCRIBE mailing list command When you select the Unsubscribe command you will be presented with a list of all the public mailing lists which you belong to simply select the one you want to unsubscribe from by using the arrow keys then hit RETURN or the Select List func tion key f6 If you re not currently subscribed to any public lists then the unsubscribe command won t do anything 2 79 NetMail 3000 Menu Interface Users Guide Expand Mailing List You may view the members of any public or system mailing list or a list which you own with the EXPAND command under the Mailing List options When you select the Expand command you will see a window like the following listing all the public private and system owned mailing lists from which you can pick Nethail 3000 B 01 94 11 21 Mailbox DENO 3k com Nessage Options Displar Folders aillists Help Exit Select Mailing List DIRECTORY IN Systen Users we accept incoming Directory updates from DIRECTO
9. NetMail 3000 uses mail addresses that look like this johndoe mysys admin ourcorp AN N Mailname Host computer name Your mail address will look something like this You will find your mail address displayed in the upper right corner of your terminal display whenever you are in the NetMail program Most other mail addresses you will encounter will look something like this format also However you may also see any one of the following formats of mail addresses PN john doe O bigcorp ADMD TELEMAIL C US SPRINT COM John_SMITH DESK1 L1 HPDESK COMPANY COM johndoe host1 BITNET hostgate utt edu 01234567 MCIMAIL COM 70901 987 COMPUSERVE COM host 1 host2 johndoe host johndoe MAP DAS NET You may even see combinations of some of these if you communicate with outside net works Though you need not be concerned with the details of what these addresses mean you may have to enter addresses like these if your organization is connected to a large network like the Internet Not to be alarmed to communicate with users in your own organization you need only know their mail name NetMail 3000 automatically figures out what machine the user is on 2 6 NetMail 3000 Menu Interface Users Guide Running the NetMail Program The first thing you need to know is how to start up NetMail For MPE users you merely enter RUN NETMAIL SYS THREEK If you see a NetMail INBOX when you start up NetMail 3000 then you are in
10. Once you select this option you will be presented with another menu of choices where you can pick to copy 1 the current highlighted message 2 All tagged messages you can only choose this option if you have tagged one or more messages otherwise it will not allow you to select it or 3 All MeSSageS will copy all the messages in the current folder read or unread Note that if you select more than one message all the messages you select will be copied to the same file with messages appended to the end of the previous message s Once you select the message or mes sages you want to copy you will then be prompted to select the file you want the message s cop ied into You will see a window like the following 2 39 NetMail 3000 Menu Interface Users Guide NetHail 3000 B 01 94 11 17 Hailbox DENOG3k com Message Options Displa Folders Haillists Help Exit ile to save attachment in 0 On HQ F i lenane are PC 10 24 94 17 55 816 Text Chris Bartram lt rcbG access digex net gt Subject A message from the Internet Folder INBOK gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 ee You now need to select where the message s you are writing will be written to You first need to specify if the file will be On the HP3000 HP or on your PC or Mac PC Of course if you re using an HP terminal you won t need to select HP or PC and the field will be
11. Unix systems and some PC based mail systems that don t understand MIME 2 65 NetMail 3000 Menu Interface Users Guide Set Binhex By default NetMail 3000 understands BINHEX message attachments The BIN HEX Display option however allows the user to disable the interpretation of BINHEX mes sage attachments when reading messages temporarily This option is for debugging and its use is discouraged but it can allow a malformed attachment possibly from a broken mailer somewhere to be viewed in raw form Binhex is a format commonly used by Macintosh computers 2 66 NetMail 3000 Menu Interface Users Guide Folder Selections Haillists Help Subject hello world Hew 09 30 94 22 47 318 Rept GAH Subject this is a test Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total Hsgqs 3 Total Bytes 95777 o ico i e Once you start accumulating large numbers of messages in your mailbox you may find it useful or even necessary to start organizing them into groups NetMail 3000 provides folders for this purpose Folders hold messages in your mailbox and organize them into logical groups You create whatever folders you like assign each folder a name and then File messages into the appropriate folder Each message can be in exactly one folder but you can have as many dif ferent folders as you wish and can keep as many messages in each folder as you wish though keeping messag
12. field specifies PC then you may enter a fully qualified path and filename for the file to be retrieved off your PC or Macintosh Files attached to a message can be any file type you like including HP VFAST PROG or other data files or any PC or Macintosh application data graph ics video or audio file 2 19 NetMail 3000 Menu Interface Users Guide NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com fessage Opt ions Displa Folders Haillists Hel Exit end Mail Subject j T Filenane Fead Receipt Del ivery Receipt Urgent Purge after send ttach Files On Ty Filename ie Type Type TEU 7a eae T EED 8BIT Text with foreign characters BINARY Appl icat ion octet strean GIF Image GIF tor NONE lt DONE gt AUDIO Audio Basic Folder INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Hsqs 9 Total Bytes 685152 Help Zoom Print Refresh Accept Previous Cancel After providing a filename and specifying PC or HP for the source you will be asked to pick a description for the file from the list available the TYPE of the attachment file This allows NetMail 3000 to decide how the file should be encoded and if it in fact needs to be encoded for transport to its destination Pick an appropriate description for the type of file you are attaching from the list use USTEXT if it is a normal ASCII text message or file if it is a text message or file but contai
13. format If you are sending to another NetMail 3000 user either format is fine though WRQ s format handles more filetypes If you are sending to another mail system you may want to pick the format that might match the emulator package they have available at that site so they can use it to recreate the attached file Use the arrow keys to highlight the selection you want then hit RETURN You will then be allowed to approve the attachment before it is actually performed by selecting the OK field on the screen or you can CANCEL that attachment and be prompted for another When you are done attaching files you skip over the filename field hit RETURN at that field and you will be allowed to end the prompting for file attachments by 2 22 NetMail 3000 Menu Interface Users Guide selecting the DONE field Once you are done specifying file attachments you then proceed to the prompt for mes sage recipients Enter names of recipients one per line RETURN ends the prompting skips all remaining prompts You may enter or searchstring to lookup a mailname you aren t sure of To RETURN end End Search Cancel List For name Recips 2 23 NetMail 3000 Menu Interface Users Guide Recipients Here you will be prompted to enter the ids of mailboxes to send the message to Recipients of mail messages fall under three categories To Primary Recipients NetMail 3000 pro
14. Bytes 957 7 Folders 2 Total Hsgs 3 Total Bytes 9577 e a An important feature of NetMail 3000 s pc style menu interface is the on line help sub system You can browse through the help contents by selecting the Hel P menu topic which will present you with the main help window allowing you to jump to other topic areas of interest You can also get context sensitive help help on whatever area of the program or menu you are on by hitting the HELP function key f1 while pointing to an item on a menu or window that you want further information on Whenever you jump into a HELP screen you will have function keys to get an index of all help topics the Index function key f1 as well as the Cancel key f8 which will return you to the program where you left off and a few other selections Once you are in a help window certain words may be accented in half bright or inversed video as above Each of these accented words are hyper text links What this means is that when you see one of these accented words in the help window you can use the arrow keys to jump between the words the cursor will automatically jump between then accented words and when you come to a word indi cating a topic you might like further information on hit the RETURN or Accept f6 key and the help window will automatically jump to that topic area When you are done browsing the help information use th
15. Folders 3 Total Msqs 9 Total Bytes 685152 i Help Zoom Print Refresh Accept Previous Cancel In select this feature for your message enter an X in the field To skip it hit RETURN or use the GO ON function key to skip all remaining prompts if appropriate The next field is the URGENT priority flag Messages are typically sent with normal priority however many mail systems support the flagging of messages as higher prior ity or urgent In NetMail 3000 for example urgent messages are listed with URG in front of the message in the message list and when delivered notifications indicate urgent mail has been delivered as opposed to merely mail being delivered Again type an X in this field to make this message Urgent or hit RETURN to skip past it The Purge after send field is automatically turned on if you decide to compose a message on the fly This field means that the file which is to be sent as a message will be purged as soon as it is sent messages composed in the message editor are kept as permanent files with pseudo random names so should normally be purged when they have been sent If you actu ally specified a filename to send in the filename field above then this field defaults to disabled no X though you can enable it by typing an X in the field if you do want to have the file purged when you have s
16. You will see the current setting of your print device by selecting Printer under the Options menu After selecting Printer use the arrow keys til Printer is highlighted hit the RETURN key to bring up a window listing all the printer choices available to you and your cur rent printer selection will be highlighted in the list To change the selection use the arrow keys to point to the new print device you want and hit RETURN To simply view the selection but not change it either hit RETURN without moving the selection or hit the CANCEL f8 key Once set your printer selection is saved even after you exit NetMail and return later until you change the selection or have the mail system administrator change the value for you 2 48 NetMail 3000 Menu Interface Users Guide Set Notification Nethail 3000 A 06 94 10 04 Mailbox DENOG 3k com Cl CO p tions Displat Folders Haillists Help Exit Set Notification Current 4 URGENT HsgON None NsgOFF None NORMAL NsgON None HsgOFF None 0 URGENT HsgON TELL NsgOFF None NORMAL NsgON None NsgOFF None 1 URGENT HsgON TELL NsgOFF F Key NORMAL HsgON TELL MsgOFF F Key 2 URGENT HsgON TELL NsgOFF F Key NORMAL HsgON TELL MsgOFF None 3 J Folder INBOK gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total sgs 3 Total Bytes 95777 Zoom Hessage Refresh In lt gt 0ut List You can specify the type of message notifi
17. are NOT case sensitive Upon entering the command you will then be prompted to provide a name and description for the mailing list The description is only for your benefit and is displayed when you SHOW ALL MAILLISTs or when you are prompted to select a mailing list to edit Once you have created your mailing list you will want to add one or more addresses to it To do this use the EDIT mailing list command Any valid electronic mail address that you could send a message to is valid in a mailing list Note that the addresses are NOT checked when you enter them only when you actually refer 2 72 NetMail 3000 Menu Interface Users Guide ence the list by using it when sending a message You can view the entries you have entered on a list at any time with the EXPAND com mand and can add or remove entries from a list with the EDIT mailing list command 2 73 NetMail 3000 Menu Interface Users Guide Remove Mailing List NetHail 3000 B 01 94 11 17 Mailbox DENOG3k com Hessage Options Displat Folders aillists Help Exit Select Hailing bist _A _ _i_iijACmAAHAA__ _ee eq eqecryji TEST_LIST Just a sample mailing list J i Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Zoom Message In lt gt 0ut List You get rid of private mailing lists with the REMOVE command When you select the REMOVE mailing list command you will b
18. command mode so you might want to refer to the NetMail 3000 Command Line Interface Users Manual for details on commands and syntax For example 1 JOB user acct 2 RUN NETMAIL SYS THREEK INFO SEND 3 4 ADD 5 This is a sample message which came from a batch 6 job enjoy TI 8 E 9 10 Message subject 11 MANAGER 12 13 EOJ Note the blank lines NetMail 3000 treats a blank line as if the user hit the RETURN key without entering any information It is important to remember when sending mail from a batch job that NetMail will need to recognize the batch job s logon and associate it with a valid mailbox so any recipient of a batch generated message can tell WHO the message came from So be sure to verify that the logon which the batch job uses is linked via an ALIAS to a mailbox name In batch mode for the most part the same prompts appear as you would see if you were using the program interactively Exceptions are the verification OK TO PURGE OLD mes sages in EDITOR PUB SYS and some other editors as well as the same type of verification mes sages in NetMail itself i e OK TO DELETE THIS MESSAGE etc In batch mode verifications are automatically assumed positive Still it is best to simulate the command interac tively and record the steps and prompts you went through Another important note is that if the mailbox the batch job is linked to has NETEDIT set as its message editor of choice
19. emulator there are some special setup steps you need to perform in order to be able to allow NetMail 3000 to automatically upload and download files between the HP3000 and your PC If you do not take these steps you will still be able to run NetMail 3000 and have all the capabilities of an HP terminal but will not have the option of attaching files from your PC or saving them to the PC Users of AdvanceLink for Windows or other platforms should see the section on using Unison Software s Business Session product as those products are identical To enable your PC to allow automatic file transfers from NetMail 3000 1 Create a control file on your PC preferably in the ADVLINK directory using any PC file editor and enter the following in the file amp hp3000 on amp hostcontrol 126 amp hostcopy run monitor pub sys Save the file as ctrlfile in the ADVLINK directory 2 When you start AdvanceLink specify the control file name For example C ADVLINK gt advlink ctrlfile 3 Once logged on to the HP3000 before running NetMail 3000 issue the following MPE command SETJCW ALDOS 1 2 98 NetMail 3000 Menu Interface Users Guide Minisoft s MS92 Terminal Emulator For users running Minisoft s MS92 terminal emulator there are some special setup steps you need to perform in order to be able to allow NetMail 3000 to automatically upload and down load files between the HP3000 and your PC If you do not take these
20. et itress Same it cc a w LF aay ERS Exit ka per Sm O 7 Eater insert Num Cope Slop ENS NetMail 3000 adds some exciting new multimedia features for users of Reflection for Windows Using the MIME standard for encapsulating non text message parts NetMail users can not only send multimedia messages but can even have their contents displayed or invoked auto matically when the message is read For instance an Excel spreadsheet attached to a message could be automatically downloaded to your PC and Excel launched with the spreadsheet loaded for you An animation or graphics or sound excerpt could be attached to a message and when you read the message an appropriate application on your PC is launched to display or play the seg ment To accommodate these new features several new user interface options were added as well as a separate but very easy installation process to set up your PC to handle the multimedia messages Some important requirements to take note of before starting To process multimedia mes sage attachments on your PC with NetMail 3000 you will need the following 2 90 NetMail 3000 Menu Interface Users Guide 1 A personal computer with a 386 or later microprocessor 2 Microsoft Windows running in 386 enhanced mode not standard mode 3 WRQ s Reflection 1 for Windows Version 4 0 or later adds some additional capabili ties but earlier versions will work 4 You will need programs appli
21. for a file to attach Lines 4 through 8 are editor commands and text being supplied to generate the text of the message The E ends the editor and in batch mode there is no OK TO PURGE OLD prompt so no YES is required Line 9 is the prompt for a file to include This prompt continues asking for filenames until a blank line or carriage return with no data if interactive is entered In this example we re not attaching any files to the message though any valid MPE filename could be entered here if desired Line 10 is the response to the prompt for the subject of the message This is a one line response of up to 80 characters and can be anything you choose Line 11 is the response to To asking for a message recipient Recipients are entered just as they would be interactively One response per line and the program will continue prompting for recipients until a blank line is entered or a or If a blank line is entered the program goes on to prompt for carbon copy cc recipients until a blank line or are entered Likewise after the cc recipients are entered the program will begin prompting for blind carbon copy bec recipients When all the bcc recipients have been entered the program will then termi 2 87 NetMail 3000 Menu Interface Users Guide nate Note that in line 12 we used the which terminates the list of all recipients a shortcut and ends t
22. like standard typewritten correspondence as well as many other types of computer data For purposes of example the previous envelope might contain a message as follows Mar 21 1993 From John Smith Regional Manager To Department Cc Admin Staff Dear Sirs The next meeting on monthly sales figures will be held tomorrow morning at 9AM 2 2 NetMail 3000 Menu Interface Users Guide To provide uniformity standard office memos usually begin with headings something like you see on this memo Though most people don t begin personal letters like this businesses often adapt these headings to aid in filing the messages for future reference and to allow quick and accurate scanning of the messages to determine their priority Corporate memos typically range from trivial informational messages to high priority messages demanding immediate action or response To provide the maximum flexibility in both business and personal use electronic mail sys tems in particular the standard which NetMail 3000 adheres to enforce a standard set of head ings on all messages These headings are part of the actual message in fact they are always at the beginning of the message as opposed to the envelope information Though you don t have to be too concerned with all the items that appear in message head ings be aware that they will be generated for all messages and that they provide you with impor tant information Heading information in
23. owned lists which anyone can reference but only the mail administrator can modify Mailing lists can be used wherever an e mail address can be used at any To Cc or Bcc recipient prompt As a user you can create maintain and delete your own mailing lists You can also subscribe to or unsubscribe from public mailing lists set up by the mail administrator NetMail 3000 Menu Interface Users Guide Add Mailing List HetHail 3000 B 01 94 11 17 Mailbox DEHOG3k com Hessage Options Displat Folders aillists Help Exit nter Mailing List List name M Subject A message from the Internet Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsqs 4 Total Bytes 96593 Se eae You may have noticed that some electronic mail addresses can be long and difficult to remember To help you in remembering these names you can create mailing lists which contain one or more full electronic addresses all conveniently referenced by a list name which you define Mailing list names can be up to 16 characters long You create a mailing list with the ADD mailing list command The ADD command handles the initial creation of the list A mailing list must be created before you can add entries to it You create the list by simply selecting the ADD command under the mailing list menu and fill in the name and description of the mailing list you want to create Note that mailing list names
24. simply attaching them to an electronic mail message is an idea which has only recently become a real ity Through the new electronic mail standards now such segments can be sent not only among users of the same computer systems but among a wide variety of disparate systems in fact among any MIME Standard compatible mail systems NetMail 3000 is such a system and allows both the attaching of such segments as well as their display though NetMail 3000 depends on software on the PC to actually process the segments In addition many of the standard multime dia file types can be handled by software which comes with Microsoft Windows For example Windows Paintbrush can handle some graphics files Windows Write can process WRI files and the Sound recorder can handle WAV files if you don t have another sound player installed Standard HP terminals have no sound capability and most in fact have no graphical dis play capability those that do aren t compatible with any standards anyway To process multime dia segments then features of the PC running an HP terminal emulator are utilized The software to transfer the segments from the HP3000 mail system to the PC and the software which selects and launches PC based applications to display the multimedia segments are provided with Net Mail 3000 NetMail 3000 automatically detects multimedia attachments within messages in your mailbox When you read a message which contains a multim
25. steps you will still be able to run NetMail 3000 and have all the capabilities of an HP terminal but will not have the option of attaching files from your PC or saving them to the PC To enable these features perform either of the following 1 In the MS92 terminal configuration CONFIG heading in the Windows version then under the SPECIAL selection set the Serial Numbers fields to start with MS92 9 character MS92 14 character MS92 OR 2 Set the following Job Control Word before running NetMail 3000 SETJCW MS92WIN 1 if using the Windows version of MS92 or SSETJCW MS92DOS 1 if using the MS DOS version of MS92 2 99 NetMail 3000 Menu Interface Users Guide Unison Software s Business Session Terminal Emulator Users running any current version of Unison Software s Business Session terminal emula tors for Windows or Macintosh will not need to perform any special setup other than that men tioned in the multimedia installation section earlier All capabilities are automatically enabled and all current Business Session software versions are automatically recognized by NetMail 3000 whether using a serial or a network connection 2 100 NetMail 3000 Menu Interface Users Guide WRO s Reflection Terminal Emulator Users running any of WRQ s Reflection 1 or Reflection 7 terminal emulators will not need to perform any special setup other than that mentioned in the multimedia instal
26. to the message The screen you will see looks like this 2 30 NetMail 3000 Menu Interface Users Guide The first field you encounter is the Sub ject field This will already contain Fw an abbreviation for a forwarded message followed by the subject of the message you are for warding You are free to type over and modify the subject if you wish The On and Filename fields are pre filled in with information about the mes sage being forwarded and cannot be edited here You may select by typing anything in the boxes a Read Recei pt Delivery Receip an Urs ent status for the message and if you have specified a signature file you can select the ignatur box to have your signature file appended to the mes sage See the discussion of the Compose Send command for more details on these fields The next field on the screen is the Attachments box You select this box by typ ing anything in the box to tell NetMail 3000 that you are going to want to attach some file s to your message any file other than the main part of your message For instance you can send a message describing your new sales projection spreadsheet and actually attach the spreadsheet to your message If you check this box then you will be prompted later to supply the filename of each file you wish to attach to the message You can attach as many files as you want to a mes sage just be considerate before overwhelm
27. with the Save Attachment command As you read a message you will see special blocks denoting that there is an attached file at that point in the message Attachments are listed with the name of the attached file if available and each attachment is numbered To extract an attached file and reconstruct a file identical to the original file use the Save Attachment command under the Message menu once you have selected the message you want to save attachment s from Use the arrow keys in the message window until you have the appropriate message highlighted NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com Piessage Options Displa Folders Haillists Hel Exit 0 Message headers 1_ TEXT PLAIN 2 APPLICATION OCTET STREAM name C WINDONS SMOKEBRK WAY fox 3 APPLICATION OCTET STREAM name C WINDOWS REDALERT WAY Lo 4 APPLICATION OCTET STREAM name C WINDONS YELLOW HAY a Subject Multimedia ala carte New 04 28795 11 40 308 Rept RCB Subject testin Folder INBOX gt Urgent 0 Neu 2 Bytes 685152 Folders 3 Total _ sgs 9 Total Bytes 685152 Help Zoom Message Refresh Accept Cancel In lt gt Out List Note that attached files are NOT automatically converted back to original file types when received you must explicitly decide to save the attachment or not Whether you save any attach ments or not the data still remains within the message You are free to save the same attachment a
28. 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Se OO Folder INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Hsgs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List 2 28 NetMail 3000 Menu Interface Users Guide File Away Message NetHail 3000 A 06 94 10 04 Hailbox DEHOG3k com essage Options Displar Folders Haillists Help Exit Compose send 52 4k Hult RCB Delete tuff fOrward Print 18 Rept GAH Read rEply Write to file gt Save attachmnt Folder INBOX gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total hsgs 3 Total Bytes 9577 Hessage Refresh Cancel List Messages in the mailbox can be filed into other folders with the File Away command By default incoming messages are placed into the system folder INBOX However to aid in the management and tracking of potentially large amounts of held mail messages NetMail 3000 allows the user to create as many mail folders as he or she wishes Messages can be placed into mail folders other than or including the default INBOX where they will not appear in the list ing of mail messages except when they belong to the current folder An example of where you might find this feature useful If you reach the point where you have say several dozen messages in your mailbox all of which you want to hold onto for some rea
29. 3k com Er tions Displa Folders Haillists Help Exit 04 07 94 09 21 52 4k Hult RCB T Signature file Filename ee Folder INBOX gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total Hsgs 3 Total Bytes 9577 Hessage Refresh List NetMail allows each user to create what Internet mailers refer to as signature files This is a file containing the user s name e mail address and optionally company name telephone number or any other information relevant to people whom you might send electronic mail to Many users also include humorous anecdotes in their electronic signatures An example of what a signature file might look like is ae Sales US 800 Net Hail Fax 1 916 622 0738 ah eee or 1 916 622 0630 Pe Oe ee Sales Europe 6486 301364 Fax 8486 493109 Lh of PRE Se Tech Support 1 783 569 9189 Fax 1 703 451 3728 Ao Aer He rcb access digex net in ee 7 Associates PO Box 5812 Springfield YA 22150 5812 Internet users will recognize this as the signature used in outgoing electronic messages from 3k Associates electronic mail support line support 3k com available 24 hours a day 2 45 NetMail 3000 Menu Interface Users Guide worldwide Signature files must be created with your favorite file editor and kept in a group that you will have read access to when you run NetMail Files can be as long as you like though very long signature files tend to annoy mail users and eat up network bandw
30. 5152 Help Message Refresh Accept Cancel List By default NetMail 3000 understands the MIME standard for encoding message attach ments The MIME Display option however allows the user to disable MIME encoding when reading messages temporarily This option is for debugging and its use is discouraged but it can allow a malformed MIME message possibly from a broken MIME mailer somewhere to be viewed in raw form 2 64 NetMail 3000 Menu Interface Users Guide Set Uuencode NetNail 3000 B 01 95 06 02 Mailbox DEMO 3k com Folders Maillists Hel rtram lt rcbGaccess digex net gt Fu Latesifi I a osal for DSN 04 20 95 14 07 26 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Hsqs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List By default NetMail 3000 understands UUENCODED message attachments The UUENCODE Display option however allows the user to disable the interpretation of UUENCODED message attachments when reading messages temporarily This option is for debugging and its use is discouraged but it can allow a malformed attachment possibly from a broken mailer somewhere to be viewed in raw form Uuencode is a format commonly used by
31. NetMail 3000 Menu Interface Users Guide Menu Interface 2 1 NetMail 3000 Menu Interface Users Guide What You Need to Know About Sending Electronic Mail For mail users NetMail 3000 tries to provide a user interface for the computer novice as well as shortcuts for the computer pro Most commands are available via the terminal function keys on HP terminals as well as being enterable with appropriate shortcuts from the keyboard Electronic mail is similar in many respects to conventional post office style mail but much faster and without the stamps Electronic messages consist of two parts the envelope and the message or letter itself From My Address No Postage Due To Your Address An electronic envelope just like the equivalent you are used to is merely a holder for the message itself It routes the message with an address of the intended recipient and usually contains a return address in case there is a problem delivering the message Electronic envelopes contain the same information as the traditional paper envelopes though to make it easy for computers to process the information is coded in a specified format NetMail 3000 takes care of formatting the envelope for you and prompts you for the informa tion it needs A paper envelope like its electronic equivalent shows no outward signs of the message within Unlike the paper envelope electronic envelopes can contain text messages
32. NetMail 3000 Menu Interface Users Guide After you have selected the encoding for any value other than NONE you will be pre sented with the Emulator field NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com Bhessage Opt ions Displa Folders Haillists Hel end Mail Subject 7 On TW Fil enane a Fead Receipt Pel ivery Receipt JUrgent Purge after send ttach Files On Ty Filename ie Enul ator Type 8BIT__ Encoding BASE64 Emulator us REFLECTION LABEL lt OK gt lt CANCEL gt SESSION BACKUP Folder INBOX gt Urgent 0 Neu 2 Bytes 685152 Folders 3 Total Msqs 9 Total Bytes 685152 Help Zoom Print Refresh Accept Previous Cancel The Emulator selections are only relevant if you are attaching an HP3000 non text file For any other file type use the default of None For HP3000 files NetMail 3000 must add special characteristics of the file information that is unique to HP3000s but must be pre served to transport and reconstruct the attachment on another system The characteristics need to me coded into the attachment in some uniform way so as to allow a recipient on another HP3000 system to be able to reconstruct the file just as it appeared when you attach it filecode end of file record size user labels etc To do this we utilize the formats of the popular PC terminal emula tors WRQ s Reflection LABELLED format and Unison Software s BACKUP
33. OX gt Urgent 0 Neu 2 Bytes 685152 Fol ders 3 Total Msqs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List NetMail 3000 supports two separate interface types the PC style menu interface which this manual describes and a command line interface also used_in batch mode operations If you wish to switch to the command line interface you can use the Interface option under the Display menu Move the cursor to the Interface item and hit RETURN to switch the program into com mand line mode For instructions on operating the program from the command line see the Net Mail 3000 Command Line Interface Users Manual Once you change the interface to the command line mode it will remain that way even if you exit and run NetMail 3000 again until you change the interface option back to menu mode at the NetMail INBOX prompt in command line mode enter SET MODE MENU 2 63 NetMail 3000 Menu Interface Users Guide Set MIME Folders Maillists Hel Head ings Auto m m rtram lt rcbGaccess digex net gt Listing Interface Mime S Uuencode B inhex osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Msqs 9 Total Bytes 68
34. RY OUT System Users we send Directory updates to ADHIN Hail users in ADHIN Department ALL List of all mail users PROGRAMHIN Hail users in PROGRANHIN Department INFO Information list HYF IRST baby s debutante list HETHAIL L Nethail 3000 Users Hailing list NETHAIL REQUEST Hailing list to request subscription unsubscription SALES Sales Support SALES EUROPE European Sales Offices STNG Star Trek Next Generation Fans SUPPORT 3k_Tech support mailing list TEST_LIST Just a sample mailing list 7 i Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 eesi Once you select a mailing list that you want to view you will then be presented with a window like the following where all the members of the list you selected are listed for you Once you have viewed the entries you must hit the Go Back f8 key to return to the list of mailing 2 80 NetMail 3000 Menu Interface Users Guide lists and then hit the Cancel 8 key to return to the menu HetHail 3000 B 01 94 11 21 Mailbox DEHO G3k com Hessage Options Displat Folders aillists Help Exit Select Mailing List DIRECTORY IN System Users we accept incoming Directory updates from DIRECTORY User s Real Name User s E ail Address _ ___ ADHIN ian ALL Jane Doe JDOEGCANPUS 1 COLLEGE EDU E PROGRAHHIN John Smi
35. Subject some neat stuff assuord Sub Hew 09 3 Passuord D Sub Folder INBOK gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total Hsqs 3 Total Bytes 9577 Hessage Refresh List You may change or initially set a password to protect access to your mailbox with the PASSWORD selection under the Options menu Once a password is set any attempt to gain access to your mailbox when NetMail 3000 is run will result in the user being prompted to enter the appropriate password If the correct password is not supplied access to the mail system will not be granted Passwords can be any combination of letters numbers and special characters with upper and lowercase letters allowed and preserved up to 8 characters long When you select the PASS WORD entry under the Options menu the password if there is one set will not display To remove your password hit RETURN to accept the blanked password be sure to hit the CAN CEL f8 key if you don t want to erase your password 2 53 NetMail 3000 Menu Interface Users Guide Set Language NetHail 3000 A 06 94 10 04 Mailbox DENOG3k com ET ions IEE Folders aillists Help Exit Set Language Hult RCB ce 0 ff _ _ _ _ _ __ New 09 30 94 22 4 318 Rept GAH Subject this is a test Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total hsgs 3 Total Bytes 9577 Zoom Nessage Refresh In lt gt Ou
36. T_LIST Just a sample mailing list J i Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Zoom Refresh Select In lt gt 0ut List NetMail 3000 supports three types of mailing lists private system and public Public mailing lists R created by the mail administrator but any mail user can join them with the SUBSCRIBE RIBE command Once you have subscribed to a mailing list you will then get copies of all messages sent to that list This is useful for common interest groups or work groups as those interested can join and remove themselves as required and all participants can easily communicate with each other To un join a public NetMail 3000 mailing list you are subscribed to use the UNSUBSCRIBE command For example if you selected the Subscribe mailing list command as shown in the sample above the window would list the names of the public mailing lists which are available AND which you are not already subscribed to If there are no lists available that you are not already on you will not be able to subscribe To subscribe to one of the lists merely select it on the list using the arrow keys til the desired entry is highlighted then hit the RETURN key or the Select List function key f6 If you decide that you don t want to join any of the lists displayed simply hit the Cancel key f8 2 78 NetMail 3000 Menu Interface Users Guide Unsubscribe
37. Urgent 0 Neu 2 Bytes 685152 Folders 3 Total Hsgs 9 Total Bytes 685152 Help Execute Message Refresh Accept Cancel HPE CHD List Once you activate the menu bar the first selection you encounter are the message options This is a pull down menu when you get to it use the down arrow or RETURN key to view the menu Under this selection are the NetMail 3000 commands relating to sending and processing messages in your current folder Options to send delete file etc are all under this selection and you use the up and down arrows to select one of the options or you can jump to a selection by entering the underlined letter in the command you want 2 12 NetMail 3000 Menu Interface Users Guide Compose Send Message The first selection under message options is Compose send This is the selection you use to actually compose and or send a message Notice that the fast select character for this option is C the underlined character in the selection This means you can merely type a C when the menu is pulled down to invoke this option Nethail 3000 B 02 95 09 27 Mailbox DENOG 3k con Options Displa Folders Haillists Help Exit hello uorld Delete s Bartram lt rcbGaccess digex A message from the Internet File away Fu Latest Status Code Proposa fOruard Fu Re Allocate on classics Print TESTING Read Solitaire rEply Hultimedia ala carte Hrite to file gt testing Save attachnnt
38. appropriate for the attachment you selected Ascii should be used only for plain text attachments while Binary should be used for all other types of file attachments After choosing the appropriate option hit the RETURN key at which point the message attachment will be saved where you specified 2 43 NetMail 3000 Menu Interface Users Guide Option Selections Nethail 3000 A 06 94 10 04 Hailbox DENOG3k com Hessage Options Display Folders Haillists Help Exit 04 07 79 RCB Sub jecjkid A Bi AA ON Printer Sub jeci Li LERA Lm LELI 4 Hew 097307921 Ca GALa GAH Subjec Bi passHord Language HATIYE 3000 autOreply ON Hailbox names Folder INBOX gt _ Urgnt 0 New 1 Bytes 95777 Folders 2 Total Nsgs 3 Total Bytes 9577 Hessage Refresh Cancel List The Options menu selection groups mail configuration and other commands By selecting and pulling down this menu use the left or right arrow keys to highlight the Options item then use the down arrow or RETURN key to view the menu Included in this group of com mands are selections to specify the signature file for your messages the printer your printed messages will be sent to the file editor you will use to compose messages the password to protect access to your mailbox and several other selections 2 44 NetMail 3000 Menu Interface Users Guide Set Signature Nethail 3000 A 06 94 10 04 Mailbox DENOG
39. cation how you are notified when new mail arrives for you and what type of messages you want to be notified of by setting the NOTIFY option By selecting the Notification selection under the Options menu you can both view and change the setting of your mail notification Once selected you will be prompted with the window pictured above with all the available options listed and your current selection high lighted You can also see the numeric code for the setting next to the Notification label on the Options menu Values are numbers between 0 and 4 and the meanings of each code are defined below 0 No notification messages are sent l Notify users via a TELL message only for URGENT incoming mail no message for normal priority mail 2 Notify users via TELL messages if they are not in QUIET mode other wise send a special non destructive message overlay onto the function key labels of their HP terminal 3 Notify users via TELL messages if not QUIET send interruptive mes 2 49 2 50 NetMail 3000 Menu Interface Users Guide sages only for URGENT mail no message if QUIET and not URGENT Always use interruptive mail notification URGENT or normal Notify users with interruptive message for URGENT mail no notification for normal priority mail messages NetMail 3000 Menu Interface Users Guide Set Editor Nethail 3000 A 06 94 10 04 Mailbox DENOG3k com r tions Displat Folders Hai
40. cations on your PC to handle the message attachments you wish to process i e you ll need Excel if you plan on working with Excel spread sheets a video viewer if you want to process real time computer video segments Net Mail 3000 automatically recognizes standard Windows utilities and links them i e use Windows Paintbrush to view bmp files Windows Write to view wri files Notepad to view txt files etc In addition NetMail 3000 automatically detects any applications you have associated with file types in Windows and will allow you to pro cess message parts of those types automatically NetMail 3000 Menu Interface Users Guide MultiMedia Installation and Setup To process multimedia messages on your PC special software is required This software is provided with NetMail 3000 and will install automatically for you once you tell it to To tell NetMail 3000 that you want the multimedia software installed on your PC you need to add a special variable to your AUTOEXEC BAT file somewhere before the line that invokes MS Windows if you run Windows from your AUTOEXEC BAT if not then anywhere in the file will do To install NetMail 3000 s multimedia software on your PC add the following line to your AUTOEXEC BAT SET NETMAILMM C NETMAIL You may substitute another drive or directory if required C NETMAIL is just the recom mended value You must have WRITE access to this directory as NetMail 3000 wil
41. cludes the date and time the message was sent the date and time it was received by your computer the person that sent the message and where they sent it from their return address Optionally the heading may also contain the subject of the message a complete list of who was sent the message an identifying number for the message what the message is replying to as well as many other possible items Before you begin there are a few basic ideas you should understand about NetMail 3000 which will hopefully help you understand why NetMail 3000 does certain things the way it does and should help you use the system more efficiently and effectively Whenever you run NetMail 3000 a header is printed across the top of your screen describ ing the version of NetMail 3000 that is running and also what your NetMail 3000 electronic mail address is This address appears in the upper right of your screen and typically has a name fol lowed by an then followed by the name of the computer you are working on Make note of this name as this is the key necessary for others to send you mail Note NetMail 3000 determines your mail address by looking up the logon you used when signing on the computer If you have reason to believe the mail address is not correct see your local mail system administrator This is not common but may occur on systems where many peo ple use the same user and account name and the mail system administrator has not y
42. d We provide an RL and USL file for MPE V sites in our standard distribution tape with a routine called KOMMAND which is a replacement for the COMMAND intrinsic with the additional capability of being able to programmatically execute a RUN command complete with all MPE parameters and even a few additional ones See the DOC files in the THREEK account for more information on these routines For MPEAX sites the HPCICOMMAND intrinsic can parse RUN commands for you saving you the hassles of setting up the parameters for the CREATEPROCESS intrinsic if you re not already familiar with it 2 89 NetMail 3000 Menu Interface Users Guide MultiMedia Mail File Edit Find Character Paragraph Write 1260902 WRI en Document Help MAAHI Welcome to NetMail3000 Gabendar W2 74565 CAL rll File Edit View Show Alarm Options ma Hope you enjoy the demo Help Mi ee ees i Ean Tobi Ahi l A This is just a sample attachment in Windows Wribe s add e 400 a 10 00 Lint mii 11 00 BERNIE 12 00 Pii Fratia 1w nee Tere AE Le eee 200 Merenti S300 Frist a i i ddh hia cidi ee F aj file Egi Terminal Connection Options Windes theip 500 Cipy a prita TEPE R Bid a De 6200 sincere fat Bivi oe Mili hd att eg thea e Lage Ltd Animam Er E aa ipaa ren brila E Po Rn Ropiy w srida ai ATAA Tiit ard A el Trees paler iy atte reel Po eer was i p teat ice alg
43. difiable using any PC based file editor in fact Windows Notepad will do just fine Since NetMail 3000 s installation process only scans the WIN INI file EXTEN SIONS section there are often other applications which you might want to identify and allow NetMail 3000 to pass files to To add a new application and file type to the control file simply open the file using a file editor add the new extension application line and keep the file The next time you start up NetMail 3000 the new application s data files will be recognized For example many PCs without sound cards have the PC Speaker driver installed to play sounds on their machine By default this application is often not caught by the NetMail 3000 2 95 NetMail 3000 Menu Interface Users Guide installation process and you might want to add the following line to the NMLAUNCH INI file wav soundrec exe This will allow NetMail 3000 to process W AV files attached to messages and pass them to the PC to be played Also if once you have setup your PC for multimedia operation you need to run NetMail 3000 and want to disable the capability and initial start ups temporarily you can set the follow ing job control word before running NetMail SETJCW NETMAILMMOFF 1 This will disable the start up inquiries and multimedia auto processing capabilities until you exit NetMail 3000 and reset the JCW to 0 or sign on again 2 96 NetMail 3000 Menu Interface Users Guid
44. e Cancel key to return to the NetMail 3000 Menu Interface Users Guide program where you left off You can select the Index key at any point to return to the main help index window 2 84 NetMail 3000 Menu Interface Users Guide Exit Nethail 3000 B 01 94 11 21 Mailbox DENOG3k com Hessage Options Displa Folders Haillists Help ax i t Subject some neat stuff 09 21 94 13 33 43 0k_ Hult DENO Subject hello world Hew 09 30 94 22 47 318 Rept GAH Subject this is a test __subject this IS test Ssss 10 24 94 17 55 816 Text Chris Bartram lt rcb access digex net gt Subject A message from the Internet Folder INBOH gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsgqs 4 Total Bytes 96593 iL eer ese By selecting the Exit menu option you will end the program returning you to the MPE prompt or menu system or whatever you were in before running NetMail 3000 NetMail 3000 Menu Interface Users Guide NetMail in Batch Jobs NetMail 3000 can be easily invoked in batch jobs by simply invoking the NetMail 3000 user agent NETMAIL SYS THREEK and providing input for the prompts which are generated If only one command is to be executed the command can be provided via the INFO parame ter which will cause NetMail to process the single command prompting for whatever informa tion it needs then to automatically terminate Note that in this mode NetMail 3000 operates in
45. e Special Terminal Types If you need to run NetMail 3000 and you are connecting to the HP3000 over an X 25 net work or use a terminal type other than the default termtype 10 you will notice that NetMail 3000 treats your terminal as a non HP terminal and will not use HP escape sequences necessary to handle some of the special display enhancements NetMail 3000 usually uses This occurs because NetMail 3000 by default will only check for HP terminals by issuing a special proprietary HP terminal escape sequence if the user s terminal is configured as the default terminal type term type 10 If you are using some other terminal type but are still using an HP terminal and want to take full advantage of the display enhancements NetMail 3000 uses issue the following MPE command before running NetMail 3000 SETJCW NETMAILHPTERM 1 This will override the terminal type checking and force NetMail 3000 to go ahead and issue the necessary escape sequences to recognize HP terminals or emulators In addition you can utilize NetMail 3000 s MENU interface on many non HP terminals To do so you will need to set a JCW job control word identifying the terminal type you are using before you run NetMail 3000 The following lists the supported terminal types For the following terminal types WISE WYSE 2 97 NetMail 3000 Menu Interface Users Guide HP AdvanceLink Terminal Emulator For users running HP s Advancelink for DOS terminal
46. e HP3000 or on your PC or Macintosh Only users running terminal emulators will be allowed to change this field for HP terminal users the field will be set to HP and will be skipped over entirely The Filename field is where you enter the name of a file you have already created that you wish to send as a message If you wish to compose a message on the fly leave this field blank If the On field specifies HP then the filename you provide here must be a valid 2 14 NetMail 3000 Menu Interface Users Guide NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com essage Options Displa Folders Haillists Hel Exit Subject F nT Fil enane es Fead Receipt pel ivery Receipt Irgent Purge after send Encoding fAttachnents Niila For US Ascii Text files Type 8BIT _ Encoding QUOTED PRINTABLE For MIME 8 bit Text files UUENCODE Binary files to Unix mailers lt OK gt 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 tFolders 3 Total Msqs 9 Total Bytes 685152 Help Zoon Print Refresh Accept Previous Cancel If you specified 8BIT as the Type you must now select an Encoding The default encoding for 8BIT messages is the MIME standard Quoted Printable encoding The technical description of how this works is involved but basica
47. e ON S Uuencode ON Binhex ON osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 Neu 2 Bytes 685152 Fol ders 3 Total Hsqs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List Display PAUSE determines whether NetMail 3000 will automatically pause the dis play when reading mail messages at 23 line intervals The pause if set will stop the output of a message being read every 23 lines and prompt you to stop the display display one more line one more page or the rest of the message without further interruptions The current setting for Pause is displayed in the menu following Pause To change the value select the Pause item under the Display menu and hit RETURN Each time you hit RETURN the value will alternate between ON and OFF 2 59 NetMail 3000 Menu Interface Users Guide Set Headings Folders Maillists Hel rtranm lt rcbGaccess digex net gt S osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Tota
48. e available whenever you GOTO another folder in the list that is provided for you There is no set limit on the number of folders any individual can have though there is a fixed limit per system available space for all users After you provide the infor mation requested the folder will then immediately be available for you to GOTO or file mes sages into 2 69 NetMail 3000 Menu Interface Users Guide Destroy Folder NetHail 3000 A 06 94 10 04 Mailbox DEHO 3k com Hessage Options Displa olders Haillists Help Exit test_stuff Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total sgs 3 Total Bytes 957 Zoom Nessage In lt gt Out List You can destroy delete an empty mail folder with the DESTROY command If you have mail folders which you no longer need you can delete them with the DESTROY com mand The folder must exist and must be empty it cannot have any messages filed in it or it will not be deleted All created folders use some disc space so it helps all if unused folders are removed when they re no longer needed Note that you cannot delete the system folder INBOX When you select the DESTROY option under the folders menu you will be presented with a list of your mail folders and their descriptions and you can use the arrow keys to select the folder you want to delete When you have the appropriate record highlighted hit RETURN
49. e or attach files If not you will now have the following choice 2 18 NetMail 3000 Menu Interface Users Guide When you are done composing the message or supplied a filename in the Send Mail win dow above you will then be prompted with the Attach Files window pictured above At this point you have composed a message in the editor or provided an external message and you now have the option of attaching other files to the message before sending it Unlike the main message body defined previously message attachments can be of any type ascii text binary executables graphics files spreadsheets native wordprocessing files etc The On field works in conjunction with the Filename field which appears next The filename field allows you to specify a file on the HP3000 or on your PC or Macintosh which will be attached to the message you are generating The On field allows you to specify whether this file resides on the HP3000 or on your PC or Macintosh Only users running terminal emulators will be allowed to change this field for HP terminal users the field will be set to HP and will be skipped over entirely The Filename field is where you enter the name of a file you wish to attach to your message If the On field specifies HP then the filename you provide here must be a valid MPE filename traditional MPE syntax or Posix HFS syntax if you are on MPE iX 4 5 or later If the On
50. e provided with a list of all your private mailing lists and you can then select the list that you want to delete use the arrow keys til you have the proper entry highlighted The mailing list will ONLY be deleted if there are no more entries on the list just in case you accidentally try to remove it If there are entries in the mailing list which you want to remove use the EDIT mailing list command to remove addresses from the list before deleting it 2 74 NetMail 3000 Menu Interface Users Guide Edit Mailing List Nethail 3000 B 01 94 11 17 Mailbox DEHOG3k com Hessage Options Displa Folders aillists Help Exit Select Hailing List TEST_LIST Just a sample mailing list J i Folder INBOK gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsgqs 4 Total Bytes 96593 zoom Refresh Select In lt gt Out List When you need to add addresses to a private mailing list remove names from a list or modify names on a mailing list use the EDIT maillist command When you select the EDIT command you will be presented with a list of all the mailing lists you own and you can then select one of the mailing lists to work on using the arrow keys until the list you want is highlighted Note that you can only edit private mailing lists lists which you have created If you select a mailing list that doesn t have any entries in it yet you will be prompted to add an entry to it Here
51. e the menu bar painted across the top of the screen and a message display area below where messages in the current folder are listed For those of you used to standard applications on HP3000s you need to be aware that Net Mail 3000 actually lets you use the terminal s arrow keys up down left right you may not be used to using these in an HP3000 application 2 8 NetMail 3000 Menu Interface Users Guide The ALT Key Something PC users may find more intuitive is the separation of the menu bar and the win dow below On PCs you typically use the ALT key to toggle between the menu bar and the application window since we don t have ALT keys on HP terminals and on PCs running emu lation packages we still don t have access to it from the HP3000 we use a function key to simu late it In our case the ALT key is simulated by the f3 function key 3 which is labelled as Menu Bar if you are currently in the message listing window and changes to Message List when you have the menu bar activated Each time you hit the f3 key you will move between the menu bar and the message list 2 9 NetMail 3000 Menu Interface Users Guide Cursor Keys In the message display area you use the arrow keys up down to point to the message you want to operate on read delete whatever You can also jump a page at a time with the page down or page up keys or even jump all the way to the top of
52. edia segment at least one which your PC is capable of displaying NetMail 3000 will automatically extract the segment from the message and transmit it to your PC Once there NetMail 3000 software on your PC looks up the application that handles that type of file and launches the application for you with the multimedia segment already loaded The list of file types your PC can handle and the applications that handle them can be customized by the user and instructions on how to do this are described in the next section There are a few options you can set within NetMail 3000 to control how multimedia attachments are handled First of all you have the option of selecting whether you want to auto matically download and view multimedia message attachments or whether you prefer to be asked first Set the AUTOMM value in NetMail 3000 either ON or OFF ON causes attachments to be 2 93 NetMail 3000 Menu Interface Users Guide processed automatically OFF causes a prompt to be displayed and you are offered the option of processing the attachment or skipping it To send a multimedia message attachment you simply attach a pc file to any message you compose at the ATTACH FILE window Specify a fully qualified PC file name a file name with an appropriate extension If you senda WAV file but the file is named soundz jnk not WAV NetMail 3000 will not be able to identify and classify it and it will not be processable See t
53. ent it Note that this option only works for files on the HP3000 it does not purge files loaded from a PC or Macintosh The next field on the screen Add Signature will be skipped over unless you have designated a signature file see the Set Signature selection under the Options menu If you do not have a signature file specified you will skip directly to the Type field If you DO have a 2 16 NetMail 3000 Menu Interface Users Guide signature file specified but specified that it must ALWAYS be included the Add Signature field will also be skipped over but will be turned on an X in it If you specified a signature file but did not specify that it ALWAYS be used the Add Signature box will be enabled by default but you can turn it off by typing a space over it The next field on the screen is the Attachments box You select this box by typ ing anything in the box to tell NetMail 3000 that you are going to want to attach some file s to your message any file other than the main part of your message For instance you can send a message describing your new sales projection spreadsheet and actually attach the spreadsheet to your message If you check this box then you will be prompted later to supply the filename of each file you wish to attach to the message You can attach as many files as you want to a mes sage just be considerate before overwhelming someone elses mailbox and keep in mind that s
54. es in folders still uses up mailsystem database space By default the INBOX folder is created for you and all incoming mail is deposited into that folder for you automatically itis up to you to create other folders and file messages from the INBOX into other folders as you like You can move messages from the current folder whichever one you are viewing into any other folder with the File command You switch the folder you are viewing with the GOTO folder and create and destroy folders with the Create and Destroy commands described in the next few pages 2 67 NetMail 3000 Menu Interface Users Guide Goto Folder NetHail 3000 A 06 94 10 04 Mailbox DEMOG3k com Hessage Options Displat olders Haillists Help Exit Select Folder x Current INBOX a OTHER STUFF other stuff folder TEHP test stuff Folder INBOX gt _ Urgnt 0 New 1 Bytes 9577 Folders 2 Total hsgqs 3 Total Bytes 9577 Zoom Nessage Refresh In lt gt Out List You may change the current mail folder with the GOTO command under the folders options The current folder is the one from which you are viewing messages if you have not changed it every time you start up NetMail 3000 you begin in the INBOX folder You may switch to any folder you have created or the default folder INBOX The folder name is dis played in the status area below the message list on your screen NetMail only lists the m
55. essages contained in the current folder you ll find this useful if you need to keep and organize many old mail messages for future reference To switch to another folder you must have created that folder at some point with the Create folder command Once you select the GOTO option you will be presented with a list of all your folders You can use the arrow keys or page up page down to select the folder you would like to switch to then hit RETURN when you have it highlighted Your display list of messages will then change to reflect the list of messages in that folder also remember that the list always reflects the setting of the LISTING command it will either list all messages in the folder or only the new messages 2 68 NetMail 3000 Menu Interface Users Guide Create Folder NetHail 3000 A 06 94 10 04 Mailbox DENOG3k com Hessage Options Displa olders Haillists Help Exit 04 07 94 09 21 52 4k Hult RCB Subject some neat stuff reate Folder Folder Descri bs ion Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total sgs 3 Total Bytes 9577 Lee ee e You can create a new mail folder with the CREATE command Mail folders can be any string of continuous characters up to 16 characters long including any printable special charac ters all of which are automatically upshifted You will be prompted to supply a name and a description for the folder which will b
56. essed in 30 days Please review these files and delete the files that you no longer need JOIN Y E Please review these files MGR ENDIF EOJ 2 88 NetMail 3000 Menu Interface Users Guide Programmatic Access NetMail 3000 can be invoked as a son process to send electronic messages or files under programmatic control The rules are similar to those used for batch processes invoke the pro gram NETMAIL SYS THREEK with an appropriate INFO parameter if necessary and supply it the input fields it will need when processing the commands This is most easily accomplished by writing the input data to an ascii file then invoking the NetMail process with a STDIN lt the ascii file gt Care should be taken when invoking NetMail 3000 programmatically in interactive mode It is advisable to generate the message to be sent as a separate file in itself rather than letting Net Mail 3000 invoke the user s designated message editor While this may be desirable in some cases you may not know in advance what editor the user has chosen and the effects of whatever potential editor is invoked should be accounted for i e some editors may clear the screen go into block mode etc NetMail 3000 will list all mail messages currently in the INBOX folder when invoked if AUTOLIST is on which is the default so your application should be able to accommodate that Messages may also be listed again after commands are processe
57. et completely set up mail access 2 3 NetMail 3000 Menu Interface Users Guide When you run NetMail 3000 you will be presented with a list of all the mail in your mailbox The following sample screen illustrates what you might see on a typical mail display HetHail 3000 B 01 94 11 13 Mailbox DEMOG3k com Hessage l Fulders Haillists Help Exit eT ET OTe f d 1 09 2 94 13 33 Ark hult PENO New 49 30 04 22 47 f A8 Regt GAH Auiehicthis f a fesi 424 97 17 55 816 Aext Chris Bartram lt rcbGaccess digex net gt i a 7 Se 2a a ae MARORORORORRCMI Folder INBOK gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Zoom Henu Delete Refresh Tag this In lt gt 0ut Bar Nessage Hessage The following items outline the important points on the mail screen The arrows on the display outline the areas you should take note of 1 Take note of the name displayed here on your screen This is your mail name the name which you are known by to the mail system and the address which others must use to send mail to you 2 The menu bar Note that this area remains constant on the screen though messages in the message area below it scroll up and down Each word on the menu bar describes a group of commands which can be displayed by selecting that group To select a group first you must have the menu bar activated by selecting the Menu Bar function key then
58. eted and your message display will be updated The Refresh key f5 can be used in the event something occurs to interrupt or cor rupt your screen a powerfail perhaps It will re paint the current screen for you NetMail 3000 allows you to perform operations on groups of messages at a time Many of the menu options will operate on the current highlighted message all messages in your current folder sometimes on all new messages and also on all tagged messages The tagging capability allows you to randomly select messages in your current folder by hitting the key f7 labelled Tag this Messag after which they will be marked with a on the left and a J on the right side of the display around the message You can tag up to twenty four 24 messages at a time Once you have tagged ANY messages you will be given the option of working on all tagged messages for those menu selections that support it read delete print file The EXIT key f8 ends the program NetMail 3000 Menu Interface Users Guide Message Options Nethail 3000 B 02 95 09 27 Mailbox DENOG3K com Options Displa Folders Haillists Help Exit hello world Delete s Bartram lt rcbGaccess digex A message from the Internet File away Fu Latest Status Code Proposa fOruard Fu Re Allocate on classics Print TESTING Read Solitaire rEply Multimedia ala carte Hrite to file gt testing Save attachnnt Folder INBOX gt
59. ges that are returned to you if they were not deliver able This area indicates who the message is from If the message was sent by someone on the same system you will only see a simple mail name here If the message came from another system you will see a more typical net work mail address usually consisting of a name followed by an and then the name of a remote computer system This area on the display tells you information about the current listing of mail messages and your mailbox overall In the upper left portion of this area is the name of the current folder whose contents are displayed Below that you see the total number of folders you have created In addi tion in further over to the right you see the number of urgent messages in your mailbox the total number of messages of any priority in your mailbox the number of new unread messages in your mailbox and on the right side the size of the current folder in bytes and below it the size of your entire mailbox in bytes The subject line of the message On the line below the description of the message if there was a subject specified by the sender the subject line will be displayed for you Since subject is not required by the e mail standards not all messages will have a subject specified though in practice most do 2 5 NetMail 3000 Menu Interface Users Guide What Are Mail Addresses Mail addresses come in many different types and forms
60. he command This saved a few blank lines but the blank lines could also have been used The would not normally be used in batch mode as it cancels the message entirely even cancelling any recipients al ready entered It corresponds to the CANCEL MESSAGE function key By implementing NetMail 3000 JCL in a job stream a message can easily be generated when a program successfully completes or aborts or any other special criteria verifiable from a batch job IF THEN conditions can be used to send messages in special situations and the SURGENT parameter can be added to the SEND command even in batch mode to signify crit ical messages In fact any of the SEND parameters can be used including PURGE REPLY REPLY3 or REPLY4 As a more detailed example here s a job stream that uses MPEX to check for files that haven t been accessed in 30 or more days and sends a mail message to the owner MGR listing the files and asking him her to review the files Just to be annoying we send it as an URGENT message JOB CHEKFILE MGR ACCT1 PUB purge filelist temp build filelist rec 80 f ascii disc 3000 TEMP file x filelist oldtemp acc append file y filelist oldtemp IMPEX LISTF ACCDATE lt TODAY 30 amp CREATOR MGR 2 X TF MPEXNUMSUCCEEDED gt 0 THEN CONTINUE RUN NETMAIL SYS THREEK INFO SEND URGENT A Files created by MGR that haven t been acc
61. he section on attaching files for details on how to attach PC files to messages 2 94 NetMail 3000 Menu Interface Users Guide MultiMedia Customization When the NetMail 3000 PC software installs one of the processes scans the MS Windows control file WIN INI to get an idea of the types of applications you have installed on your PC NetMail 3000 generates a list of the file types and applications which process them in a com pressed but readable format in a file called NMLAUNCH INI in the directory you defined in with the NETMAILMM variable C NETMAIL by default A sample control file might look like this NMLAUNCH INI initialization file File containing applications to be run according to the extension of the filename passed as the argument to NULAUNCH EXE the application is passed the name of the argument file at launch time File format is free and flexible extension name application to run Spaces and tabs may be used freely as delimiters When a semicolon appears at any position of any line the remainder of the line is considered a comment and is ignored as is an entirely blank line re1 c r1win r1win exe rel c r1win r1win exe ref c r1win r1win exe cal calendar exe crd cardfile exe trm terminal exe txt notepad exe ini notepad exe bmp pbrush exe wri write exe rec recorder exe hlp winhelp exe not notepad exe The file is easily mo
62. idth and should be ascii files with a record size up to 80 bytes per record The file must remain available it is NOT loaded by the mail system until each time it is accessed It can thus be edited and changed as required with out having to re SET the file in NetMail You may select a signature file which will optionally append to your outgoing mail mes sages with the SIGNATURE selection under the Options menu In the Filename field you may provide a filename to enable your signature or blank out the name type spaces over the filename to clear your signature file If you set a signature file then you will normally be prompted whenever you send a mes sage as to whether you want your signature appended to the outgoing message This appears in the form of a box you must select in the window which pops up when you choose to compose send a message However you can also specify that you want your signature to ALWAYS be appended and you need not check the box when sending a message To do this type in a exclamation point before the signature file s filename When you specify a signature file the file must already exist and be readable from your logon 2 46 NetMail 3000 Menu Interface Users Guide Verify Delete Nethail 3000 B 01 94 11 17 Mailbox DENOG3k com Hessage Dpt ions Display Folders Haillists Help Exit Signature Sub jeciMer i fydelete ON 09 2 1 9 Ja liht ae Sub jech AARAL LEL 4 He
63. il 3000 B 01 94 11 17 Mailbox DENOG3k com eS Op t ions Displat Folders Haillists Help Exit Spellcheck file Filename Qe 10 24 94 17 55 816 Text Chris Bartram lt rcbGaccess digex net gt Subject A message from the Internet Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsgs 4 Total Bytes 96593 Hessage Refresh List 2 57 NetMail 3000 Menu Interface Users Guide Display Selections NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com i i Folders Maillists Hel Head ings Auto m m rtran lt rcb access digex net gt Listing Interface Hime sS Uuencode Binhex osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 Neu 2 Bytes 685152 Folders 3 Total Msgs 9 Total Bytes 685152 Help Message Accept Cancel List Under the Display menu choice you will find options which control various aspects of how messages and the list of messages are displayed for you Below we ll describe each selec tion 2 58 NetMail 3000 Menu Interface Users Guide Set Pause Mailbox DEMO 3k com Folders Maillists Hel NetNail 3000 B 01 95 06 02 Headings MIN Auto m m ON rtram lt rcbGaccess digex net gt Listing ALL Interface MENU Min
64. ilbox you may cause the message to pause tempo 2 34 NetMail 3000 Menu Interface Users Guide rarily by hitting the CNTL S control S key sequence and resume with the CNTL Q control Q key sequence In addition you may end the listing of a mail message by hitting the CNTL Y control Y key sequence You may also have NetMail 3000 pause after displaying each screen full of text when ever you read mail by setting the PAUSE option see SET PAUSE under the Display menu described later in the manual You may also see messages with attachments as you read them If a message has some kind of special file attached to it you will see a special delimiting message as you are reading the message telling you that there is an attachment in the message Since attachments are not displayable ascii text it is not possible to represent this information on a normal computer ter minal PC users do have the option of displaying or invoking applications to process message attachments which will be described later in the manual Any user does have the option to save attachments from within messages see the SAVE ATTACHMENT command 2 35 NetMail 3000 Menu Interface Users Guide Reply to Message NetHail 3000 B 01 94 11 17 Mailbox DENOG3k com essage Options Displat Folders Haillists Help Exit Compose send Delete ome neat stuff File away 233 43 0k Hult DENO fOrward ell
65. ime If you say no you won t be prompted again To change the value of AutoReply highlight that selection under the Options menu and hit RETURN Each time you hit RETURN the value will alternate between ON and OFF 2 55 NetMail 3000 Menu Interface Users Guide Mailbox Names Nethail 3000 A 06 94 10 04 Hai lb CET tions ME Search For I Include Hailing lists 04 07 94 09 21 52 4k Mult R Subject some neat stuff RCB Chris Bartram Subject hello world CHRISB Chris B POP Hai lbox New 09 30 94 22 47 318 Rept G CB2 Chris B on Geordi Subject this is a test Folder INBOX gt Urgnt 0 Folders 2 Total hsgs 3 Zoom Back to Refresh In lt gt 0ut Search You can search for mailbox names without having to actually compose or send a mes sage with the MAILBOX NAMES choice under the Options menu J 2 56 NetMail 3000 Menu Interface Users Guide Spellcheck a File If you have a spelling checker installed on your system and enabled in NetMail 3000 you can spell check any file by using the SPELLCH A FILE command You provide a filename to spell check and the spelling checker on your system will be invoked to process that file Each spell checker works slightly different but basically you browse through the file being prompted to correct or ignore spelling errors as they are encountered When done you will be returned to the NetMail 3000 prompt Netha
66. inal format if it was an HP3000 file originally or 2 a text file if it is a plain text attachment or 3 a binary file in all other cases As with other options you have the choice of sav ing the attachment to the HP3000 s disc or if you are using a terminal emulator saving the attachment directly to the PC or Macintosh In the On field select the platform where you want the attachment saved to if you are only on an HP terminal you won t have an option here and the cursor skips over the field entirely leaving you at the filename field After selecting the platform On you will then need to provide an appropriate File name Of course select a filename appropriate for the platform you chose for PC or Mac intosh platforms enter a fully qualified filename appropriate to those systems for HP platforms select a valid MPE or Posix if available filename After you select the filename you 2 42 NetMail 3000 Menu Interface Users Guide will then be prompted with one more selection NetNail 3000 B 01 94 11 17 Mailbox DEMO 3k com BMessage i Folders Haillists Help ile to save attachment in On Type es Type ASCII Text BG Be rtram lt rcbGaccess digex net gt Subject A message from the Internet Folder INBOH gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsgqs 4 Total Bytes 96593 Eaa ee en ES Select Binary or Ascii for the file Ty Pe as
67. ing someone elses mailbox and keep in mind that some other mailsystems do impose limits on the maximum size of received messages NetMail 3000 Menu Interface Users Guide If you specified that you wanted to attach files you will get the attach file box where you can specify the file s you want to attach See the discussion of the Compose Send com mand for details on the file attachment process You will be prompted for To Cc and Bcc until you are done entering without the quotes or just hitting the RETURN key until you get return to the message window Forwarded messages actually create a new message it will have a new message id and heading information and will contain the complete original message as an attachment to the message This allows us to preserve the original message exactly as you received it header lines and all and allows the new recipient s to easily extract the entire original message with the SAVE command The new message is automatically generated with a subject of FW fol lowed by the original subject of the message 2 32 NetMail 3000 Menu Interface Users Guide Print Message To actually print a copy of any message s in your mailbox use the PRINT command This will print a copy of the message s that you specify on the printer that is designated for you see the SET PRINTER command Only the text portion of messages are printed i e not non text attachme
68. int if you have the delete verification option enabled you will be prompted with a pop up window asking you to verify that you REALLY want to delete the message where you have one last chance cancel the operation After this the selected message s are deleted and the message display area is updated with the new message listing You can also use the Delete Message function key when in the message listing window which will simply delete the current highlighted message asking for verification if you have delete verification enabled Note that an alternative to deleting mail is to Write to File the entire mail message s to 2 27 NetMail 3000 Menu Interface Users Guide a file or SAVE Attachment to save selected parts of messages After copying them to file s you can then delete the message s from your mailbox and thus free up space for new messages while still keeping a copy of important messages on the system For those messages which vou NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com Opt ions Displa Folders Maillists Hel Exit Compose send 3 43 0k Mult DEMO Delete lo world File anay 5 816 Text Chris Bartram lt rcbGaccess digex net gt Oruard essage from the Internet Print 2 2 0k Mult RCB Read Re Allocate on classics rEply 2 18 2k Mult RCB Hrite to file gt Latest Status Code Proposal for DSN Save attachnnt 7 265 6k Mult GAH TING 0 250 3k Mult GAH Subject Solitaire 04 27 95 11
69. ipients again 2 24 NetMail 3000 Menu Interface Users Guide Help Finding Mail Names At any To Cc or Bcc prompt you may enter a question mark or use the function key labelled Search for Name f2 and you will be prompted for a search criteria and will be pro vided a list of mailbox names and potentially mailing list names The search value will be used to scan the mail database for any user information containing the string you specified This pro vides a means of finding the mail name of users when you are not sure of the exact spelling or information for a user NetHail 3000 B 01 94 11 13 Hai lb Message Options Displat Search For a Include Hailing lists Subject some neat stuff 09 21 94 13 33 43 0k Hult D Subject hello world New 09 30 94 22 47 318 Rept G Subject this is a test 10 24 94 17 55 816 Text C Subject A message from the I l Folder INBOX gt Urgnt 0 Folders 2 Total sgs 4 Oa ee Da nl e Once you type a or use the Search for Name function key you will see the box above This gives you the opportunity to narrow the search down if you like You can provide part of a name in the Search For field and can also decide whether you want to include available mailing lists in the choices that will be displayed for you Enter a name part of a name or just leave the in the Search For field and hit RETURN or TAB to jump to the next field
70. ke this NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com lessage Opt ions Displa Folders HMaillists Hel Exit end Mail Subject R RE L id 0n HP Filename MGOOOXFC Fead Receipt Del ivery Receipt JUrgent Purge after send fAttachnents Type USTEXT Encoding NONE Emul ator NONE lt OK gt lt CANCEL gt 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Msgs 9 Total Bytes 685152 Hel p Done Refresh Accept Cancel Go On The first field you encounter is the Subject field which will be pre filled in for you although you are free to type over it and change it to anything you like Following this are the On and Filename fields which are pre filled in with information relating to the message being replied to and cannot be changed in fact after entering the subject the cursor will automatically skip to the Read Receipt field The Read Receipt Delivery Receipt Urgent Purge after send Add Signature Attachments Type Encoding and Emulator fields are described in detail in the section descriging the Compose Send command 2 37 NetMail 3000 Menu Interface Users Guide After completing this form you are placed at the same To prompt as when you nor mally send a
71. l sgs 9 Total Bytes 685152 Hel p Zoom Print Refresh Accept pee Cancel In This field describes how the attachments you just specified will be encoded to meet the e mail standard requirements non text messages must be encoded somehow to be transported over a network ncoding will default to none for text messages for other message types you should pick one of the following unless you know that the receiving system must have or only understands specific encoding types If the attachment is text but contains non english special characters or might contain escape sequences or other special character codes you can pick Quoted Printable This is the default encoding for French Spanish German and other languages that use some special charac ters not part of 7 bit USASCII codes If the attachment is some other sort of file which will likely contain more than a few spe cial characters exe files graphics files video audio spreadsheets etc then you should use the BASE64 encoding choice unless you KNOW that the recipients mail system does NOT under stand the MIME mail standard If you know the recipients mail system does not understand MIME then you may choose the UUENCODE or BINHEX encoding UUENCODE is typically used by older Unix based and some DOS based e mail systems while BINHEX is used by some older Macintosh e mail systems 2 21
72. l Msqs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List By default all mail messages are listed with many lines of header information These include the standard headers such as From To Date Subject and Cc as well as poten tially many others While all these header lines are necessary to conform to the Internet mail stan dard under which we operate it is not necessarily useful to casual readers and for this reason the listing of all these special header lines can be suppressed automatically To suppress all the mes sage headers except the traditional From To Cc Date and Subject set the H A option MIN Otherwise all headers in the messages are displayed when you read them To change the selection highlight the Headings item under the Display menu and hit the RETURN key Each time you hit the RETURN key the value will alternate between FULL and MIN 2 60 NetMail 3000 Menu Interface Users Guide Set Auto MultiMedia Folders Maillists Hel Pause OFF Headings MIN Mtaa a ON rtram lt rcb access digex net gt Listing ALL Interface MENU Mine ON S Uuencode ON ON osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin
73. l download both executable files and some special data files to this directory and will also create a subdirec tory within this directory TEMP to save temporary download files while processing mail Net Mail 3000 will automatically CREATE the directories for you if they don t exist The full compliment of NetMail 3000 software downloaded to the PC takes less than 250K bytes of space so yov ll need to ensure that you have at least this much free space available on the drive you designated for the NETMAILMM directory above Note though that if you plan to do any serious multimedia processing you re likely to encounter some rather large files These files get stored at least temporarily on the TEMP directory within the NETMAILMM directory you defined so be prepared for potentially large intermediate files depending on what kind of multimedia you plan to deal with Now that you have the variable added to the AUTOEXEC BAT file and have re booted your PC so the new configuration file takes effect you need to run Reflection log onto the HP3000 and run NetMail 3000 You will see a notice printed on your screen that NetMail 3000 is downloading files to your PC Following that you will see several file download boxes painted on your screen as various files are transmitted from the HP3000 down to your PC The amount of time this takes depends on how fast your link to the HP3000 is over a low speed modem this download process may take qui
74. lation section ear lier All capabilities are automatically enabled and all current Reflection software versions are automatically recognized by NetMail 3000 whether using a serial or a network connection 2 101 NetMail 3000 Menu Interface Users Guide 2 102
75. llists Help Exit Select emir 52 4k Hult RCB Current NETEDIT at stuff EDITOR QUAD orld 318 Rept GAH NOTEPAD a test HRITE J Folder INBOX gt _ Urgnt 0 New 1 Bytes 95777 Folders 2 Total Hsgs 3 Total Bytes 9577 Zoom Hessage Refresh In lt gt Out List The file editor you use to edit and compose messages can be set with the EDITOR command under the Options menu or by the mail system administrator You may set the editor yourself to any allowable editor though certain restricted editors can only be assigned by the mail systems administrator By default NetEDIT is established as the editor for message composition unless changed by the mail administrator Also EDITOR HP s EDITOR PUB SYS program is available to all users as an available file editor for message composition though this can also be changed by the administrator When you select the Editor option under the Options menu you will be pre sented with a list of all the available or allowable editors from which you can pick Once you select the editor you wish to use using the arrow keys til the entry you want is highlighted hit the RETURN key For instructions on the use of NetEDIT see the appendix on the NetEDIT editor For instructions on the use of EDITOR consult your HP manual set NetMail 3000 Menu Interface Users Guide Set Auto Spell Checking Nethail 3000 B 01 94 11 17 Mailbox DEMO 3k com Hessage Dptions Dis
76. lly you only need to remember that you will normally choose Quoted Printable encoding when sending messages with non english 8 bit characters in them If you know that the e mail package the recipients of your message are using is NOT MIME compatible you may need to pick one of the other encodings typically UUENCODE for older Unix or PC mail systems and BINHEX for Macintosh systems which you know are not MIME capable Now if you selected to compose a new message the editor you have selected will be run and you will compose your message If you are using the NETEDIT editor provided with this package you can get further information on how to use it in the chapter on NETEDIT After you have finished composing the message and have exited the message editor you will be returned to a new pop up window as described below If you selected a file that already existed to be sent as your message then you the file will be loaded in the background and you will proceed on to the following screen also NetMail 3000 Menu Interface Users Guide NetMail 3000 B 01 95 06 02 Mailbox DEMO 3k com Piessage Opt ions Displa Folders Haillists Hel Exit end Mail Subject E nT Filenane s BRead Receipt Del ivery Receipt JUrgent Purge after send ttach Files lenane Type USTEXT Encoding NONE Emul ator NONE lt OK gt lt CANCEL gt lt DONE gt a Folder INBOX gt Urgent 0 Neu 2 Bytes 685152
77. me User s E Mail Address _ ___ Jane Doe JDOEGCANPUS 1 COLLEGE EDU E John Smith JOHHN_SHITHGHPDESK ACHE CONH i J i Folder INBOK gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total hsgs 4 Total Bytes 96593 Zoom Delete Add a Refresh lt Back In lt gt Out Entry New User You now get a list of the names and addresses already on the list and can select one of the entries to change by using the arrow keys to move the current record pointer until that entry is highlighted you can delete the entry you have highlighted by hitting the Delete Entry function key f3 or you can elect to add another entry to the list with the Add a New User function key f4 Once you are done modifying this list select the Back function key f8 to return to the previous menu When you select an entry and choose to modify it Edit Entry function key or hit RETURN you will be provided with a window just like the window displayed previously used to add new entries In this case it will be filled with the values from the entry you selected and you will then be allowed to change the values and save the changes just like adding a new entry 2 77 NetMail 3000 Menu Interface Users Guide Subscribe Mailing List NetHail 3000 B 01 94 11 17 Mailbox DEMOG3k com Hessage Options Displat Folders aillists Help Exit Select Hailing bisst AApMApAaA TAHA A TES
78. me sS Uuencode Binhex osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin RR Fol der INBOX gt Urgent 0 tNeu 2 Bytes 685152 Folders 3 Total Msgs 9 Total Bytes 685152 Help Message Refresh Accept Cancel List The listing setting determines what if any messages in the current folder are automati cally displayed in the message window It can be set such that all messages in the current folder are listed or that only unread messages are listed Listing can be ALL where all messages in the current folder are listed and NEW where only new unread messages are listed To change the value of the setting use the arrow key to point to the Listing line so it is highlighted and hit the ENTER key The value will toggle between NEW and ALL each time you hit RETURN 2 62 NetMail 3000 Menu Interface Users Guide Set Interface Folders Maillists Hel Pause OFF Headings MIN Auto m m ON rtram lt rcbGaccess digex net gt Listin ALL hter facela Mine ON S Uuencode ON ON osal for DSN 04 20 95 Subject TESTING 04 20 95 16 00 250 3k Mult GAH Subject Solitaire 04 27 95 11 02 61 6k Mult GAH Subject Multimedia ala carte New 04 28 95 11 40 308 Rept RCB Subject testin Fol der INB
79. message except you will notice that NetMail 3000 already provided one recipient for you NetMail 3000 automatically determines the address to reply to based on Internet rules and the message headers in the message you replied to if there are more than one choice you will be presented with a window listing the different potential reply to addresses and you will be allowed to select the one you wish to use You can end the list of recipients with this single address or add any others you like or you can cancel that address and enter other address es instead 2 38 NetMail 3000 Menu Interface Users Guide Write to File Nethail 3000 A 06 94 10 04 Mailbox DEHO 3k com essage Options Displa Folders Haillists Help Exit Compose send 21 52 4k Hult RCB Delete ome neat stuff File away fOrward ello world Print 4 318 Rept GAH Read his is a test rEpli Save attachnn All Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total sgs 3 Total Bytes 9577 el DATM To save a copy of a message as a permanent disc file you may use the Write to file command This command makes a copy of the mail message and writes it to a disc file that will be created for you This command only writes the text part of the message to the file if there are any non text attachments with the message an indicator will be included in the file that there was a non text attachment here but the attachment will not be copied
80. mpts for the primary recipients of each message first At the To prompt you enter mail ids or foreign mail addresses of users to receive the message These recipients will be listed first in the heading of the message sent to everyone You may continue entering primary recipients one per line when you have no more primary recipients either hit RETURN to proceed to the secondary recipients or enter to complete the processing of the message if there are no other recipients of the message You may also enter the name of a SYSTEM PUBLIC or private mailing distribution list here All mail addresses on the list will then receive copies of the message Ce Secondary Recipients NetMail 3000 prompts for the secondary recipients of the mes sage after all primary recipients have been entered The secondary recipients are listed in the heading of the mail message under the CC heading CC comes from the business memorandum notation carbon copy where there are primary recipients for a memo as well as others who are listed so that they get copies of the correspondence though they perhaps are not intended to take direct action on the item You may also enter the name of a SYSTEM PUBLIC or private mailing distribution list here All mail addresses on the list will then receive copies of the message Bee extraneous Recipients NetMail 3000 will send copies of the correspondence to all per sons lis
81. ns non english special characters or escape codes select the 8BIT option If it is an HP3000 filetype PROG VFAST etc or a PC filetype that doesn t fall under one of the other selections choose the BINARY type To select a type use the arrow keys on your keyboard to move the highlighted entry up or down until it highlights the entry you want then hit RETURN If you chose USTEXT then the other options after this are skipped they don t apply and you will go directly to the lt OK gt lt CANCEL gt and lt DONE gt choices If you did select a filename use lt OK gt Only use lt DONE gt if you did not provide a filename as it causes the prompting for attachments to end and if there is a filename in the field when you select lt DONE gt it will be SKIPPED and prompting will end If you chose a filetype other than USTEXT then you will come to the next field 2 20 NetMail 3000 Menu Interface Users Guide NetMail 3000 B 01 95 06 02 Hailbox DEMO 3k com fessage Options Displa Folders Haillists Hel Exit end Hail Subject OT Fil enane es Fead Receipt pel ivery Receipt Urgent Purge after send ttach Files On Ty Filename Re Encoding Type 8BIT__ Encoding NONE For US Ascii Text files QUOTED PRINTABLE For MIME 8 bit Text files lt OK gt BASE64 For MIME Binary files UUENCODE Binary files to Unix mailers Folder INBOX gt Urgent 0 Neu 2 Bytes 685152 Fol ders 3 Tota
82. nts Nethail 3000 A 06 94 10 04 Mailbox DEHOG3k com essage Options Displa Folders Haillists Help Exit Compose send 21 52 4k Hult RCB Delete tone neat stuff File away fOrward Prints Eurrent 18 Rept GAH Ri est rEply All Write to filejall Hew Save attachnn Folder INBOX gt Urgnt 0 New 1 Bytes 95777 Folders 2 Total Hsgs 3 Total Bytes 9577 mT et 1 When you select the print command you are then prompted with a secondary menu where you can pick to print 1 the CULTeNt highlighted message 2 All tagged messages you can only choose this option if you have tagged one or more messages otherwise it will not allow you to select it i All messages will print all the messages in the current folder read or unread or 4 All the new unread MeSsaZes in the current folder again this option will only be available if there are new messages in the folder otherwise it will automatically be skipped over and cannot be selected 2 33 NetMail 3000 Menu Interface Users Guide Read Message Nethail 3000 A 06 94 10 04 Hailbox DENOG3k com lessage Options Displat Folders Haillists Help Exit Compose send Era 52 4k hult RCB Delete one neat stuff File away fOrward ello world Print 18 Rept GAH est rEply Hrite to file All Save attachmn all Hew Folder INBOH gt _ Urgnt 0 New 1 Bytes 9577 Folders 2 Total hsgs 3 Total Bytes 9577 7 Hessage Refresh List There are tw
83. o means of reading messages listed on the current display The first and sim plest is to simply highlight it using the arrow keys and hit RETURN This will display the contents of the current message for you after which you will be returned to the message list The other way to read a message or several at a time is to activate the menu bar pull down the mes sage menu and select the READ option Once you select this option you will be presented with another menu of choices where you can pick to read 1 the current highlighted message 2 All tagged Messages you can only choose this option if you have tagged one or more messages otherwise it will not allow you to select it 3 All messag will display the contents of all the messages in the current folder read or unread or 4 the new unread MeSSageS in the current folder again this option will only be available if there are new messages in the folder otherwise it will automatically be skipped over and cannot be selected You will notice from when you list your mail that messages which you have not yet read appear with an arrow NEW or URG to the left of the message id This presents an eye catch ing notation to aid you in locating messages which you haven t read Once you have read a mes sage it still remains in your mailbox until you issue the command to delete it or file it into another folder When you read a message in your ma
84. o world Print 4 318 Rept GAH is is a test E 55 816 Text Chris Bartram lt rcbGaccess digex net gt AeA message from the Internet Save attachmnt Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 e eee i It is common in electronic communications to receive a message from someone which you wish to respond to This might be a message from an individual discussing a particular topic or a message from a mailing list or discussion group to which you would like to respond or add some comments To save time and aid in following the electronic conversation the REPLY command takes a message you have received in your mailbox copies its contents into a file for editing and then puts you in your chosen file editor to make whatever changes you want deleting text adding your own comments etc The REPLY command automatically responds to the current high lighted message in your message list so select the message you want to respond to before activat ing the menu If the message you are REPLYing to has more than one possibility for a return e mail address some messages may have a Sender From Reply To or other similar headers you will be prompted with a window listing all the possible return addresses and asked to select one You select the one you wish to have your message sent to by moving the highlighted line with the cursor arrow keys up or down
85. ome other mailsystems do impose limits on the maximum size of received messages For most messages the default Ty pe of USTEXT will suffice USTEXT simply means that your message uses US Ascii characters as opposed to some foreign languages which have characters like a If you are using a language which contains some of those characters then you should select the 8BIT encoding choice these are known as 8 bit character sets To make a selection use the arrow keys to move up or down until the selection you want is high lighted then just hit RETURN If you are using the default USTEXT message type you will then drop all the way down to the OK and CANCEL buttons Use the arrow keys or tab keys to jump between the two buttons if you are satisfied with your selections select the OK button and hit RETURN If you decide that you don t want to send a message now after all select the CANCEL field and hit RETURN 2 17 NetMail 3000 Menu Interface Users Guide Message i Folders Haillists Help Send Hail Subject e TE es Fead Receipt Delivery Receipt Urgent Purge after send Type a Type USSR C RA lator NONE 2 8BIT Text with foreign characters m CANCEL gt Folder INBOK gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 ee ia e If you selected USTEXT then you re done here and you will proceed too either compose your messag
86. play Folders Haillists Help Exit Signature Sub jecjki sai tt ON 09 21 9 dat ae Sub jeci AERALA LEL 4 New 0973079 210 HETEDIT Sli Sub jeciAutospe I check ii 1072479 E hris Bartram lt rcbGaccess digex net gt Sub jecH E n ee An ternet autOreply ON Mailbox names spellChk a file Folder INBOK gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total hHsgqs 4 Total Bytes 96593 Hessage Refresh List You may select whether you want to be prompted for spell checking when you send a mes sage by using the AUTOSPELL OSP PELL setting under the Options menu This only applies if your system has a spelling checker available and it has been set up by your mail system adminis trator in fact you won t even be able to select it if you do not have a spelling checker installed and set up by your mail system administrator The current setting is displayed to the right of the label under the menu and you may change the setting by selecting it and hitting RETURN Each time you hit RETURN the value will change between ON and OFF If set on YES then you will be asked each time you send a message if you want it to be spell checked If set off NO then you will not be given the option of spell checking 2 52 NetMail 3000 Menu Interface Users Guide Set Password Nethai 1 3000 A 06 94 10 04 Mailbox DENOG3k com CE t ions Displa Folders Haillists Help Exit 04 07 94 09 21 52 4k Hult RCB
87. s many times as you need or to send the message on to another user that can also extract and save the attachments Messages with large attachments take up large amounts of the available mail system database and should be deleted as soon as they are not needed anymore save the attach ments you need then delete the message from the mail database When you select the Save Attachment command you will be prompted with a window listing all the attachments in the message by number and type and allowing you to select the particular attachment that you want to save Select an entry using the arrow keys til the proper entry is highlighted then hit RETURN Note that you have some special options including the ability to save All attach ments into the same file as well as the ability to save only the Message headers the From To Subject etc lines from the message 2 41 NetMail 3000 Menu Interface Users Guide Nethail 3000 B 01 94 11 17 Mailbox DENOG3k com Beessage Options Displat Folders Haillists Help Exit ile to save attachment in 0 On HQ Filename ae Ty PC Gling 10 24 94 17 55 816 Text Chris Bartram lt rcbGaccess digex net gt Subject A message from the Internet Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total Hsgs 4 Total Bytes 96593 je Lae Lie When saving an attachment to the HP3000 the file will automatically be converted to either 1 its orig
88. set to HP automatically and the field will be skipped over NetMail 3000 can save messages directly to disc drives available to your PC if you are running a supported terminal emulator as well as to disc files on the HP3000 If you are using an HP terminal you will only be able to save files to the discs on the HP3000 but if you are using a terminal emulator you can write the file to any floppy hard drive file server disc drives or any writable device accessible from your PC by selecting the On field to be PC When a PC file is specified NetMail 3000 will automatically invoke the terminal emula tor s file transfer facility The user will not have to provide any further information though you must ensure that your file transfer configuration within the emulator is set correctly You will see a display as the file is transferred and once completed your screen will return to its previous state Once you have selected where the file will be you now need to specify the name for the file The Filename field must correspond to the On setting if the file is to be on the HP3000 then the filename must be a valid MPE or Posix filename if the file is to be on the PC or Macintosh then the filename provided must be a valid fully qualified filename to that plat form 2 40 NetMail 3000 Menu Interface Users Guide Save Attachment You can extract and save a file that is attached to a mail message
89. son or another Scrolling through several dozen mail messages each time you run NetMail 3000 can be time consuming What you might do then is to create a few folders say one for each major topic area or project you re working on or whatever grouping seems logical By creating several folders and then filing the messages into separate folders you would no longer have all those messages to scroll through each time you run NetMail 3000 Instead you would see the new messages and those messages which you have not yet filed anywhere Then to review or work with specific saved messages you merely set the current folder to the folder which you wish to work in GOTO selection under the FOLDER menu and NetMail 3000 will only list the mes sages in that folder 2 29 NetMail 3000 Menu Interface Users Guide Forward Message You may send on an exact copy of a message in your mailbox to someone else with the FORWARD command Forwarding a message makes a copy of a message you have received in your mailbox and sends that copy on to another person or people you specify You can forward a specific message to as many people as you like The FORWARD command operates on the current highlighted message Once you select FORWARD you will be presented with the following box where you can edit the subject of the message designate return or read receipts the priority of the message and whether you want to attach any additional files
90. t List Each user can select their own language of choice for their user interface by choosing the LANGUAGE option If there are other language catalogs available on your system you will be presented a list of the available languages when you select the LANGUAGE selection you can select any language catalog you wish All prompts and commands will then be presented and parsed in that language 2 54 NetMail 3000 Menu Interface Users Guide Set Auto Reply NethHail 3000 B 01 94 11 17 Mailbox DENOG3k com Hessage Iptions Display Folders Haillists Help Exit Signature Sub jech Aki tat OW 09 21 9 Jat ee Sub jeci i tide ate LEL q Hew 09730790210 0 GAH Sub jech Tits Efn i a a 10724790E ai hris Bartram lt rcbG access digex net gt Sub jeck ee eet iiiinternet toren yf Hai lbox names spelIChk a file Folder IHBO gt Urgnt 0 New 1 Butes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Hessage Refresh List If you have been allowed by the mail administrator you can disable the automatic read receipt function of NetMail 3000 Normally when you read a message that has been sent with a read receipt requested the mail system automatically generates the return message confirming that you have read the specified message If you set the UTOREPLY option OFF then you will be asked if it s ok to send the automatic return receipt when you read the message for the first t
91. te a while several minutes while users connected over a local area network using VTMGR then the whole process can only take a few seconds The downloads may take a little while but they ONLY occur once After that NetMail 3000 detects that the software is already installed and simply invokes it 2 92 NetMail 3000 Menu Interface Users Guide MultiMedia Operation Once you have set up the multimedia functions in NetMail 3000 you are ready to process messages with multimedia attachments Of course you might just be asking just what IS multi media and what would I use that for Both are good questions and a good understanding of the answers could radically change the way you work with electronic mail Multimedia means more than one media Electronic mail has traditionally been written letters or characters When you sent electronic mail you could send written correspondence but nothing else In recent years though computer hardware and software have brought new means of communicating ideas and information Most of us have seen modern PCs display dazzling graph ics in many colors spreadsheets and perhaps even moving pictures animation Even sound is now a common feature on PCs as units often come with built in speakers and microphones While the idea that a PC could present graphics or even play recorded sound are not new the idea of capturing those multimedia segments and sending them to another user by
92. ted as BCC recipients but their names will NOT appear in the heading of the mail message This is known as a Blind Carbon Copy This feature is often used to pro vide informative copies of correspondence to superiors or administrative staff for filing Bcc recipients are then provided a copy of this message while any subsequent elec tronic correspondence regarding the topic 1 e if some other recipients respond to the mes sage will not automatically be sent to Bcc recipients You may also enter the name of a SYSTEM PUBLIC or private mailing distribution list here All mail addresses on the list will then receive copies of the message At any time during the prompting process for recipients you may enter or use the function key labelled End List f1 which will end the dialog and proceed to actually send the message you have just created You may also enter or use the function key labeled CAN CEL MESSAGE to cancel the entire message this will lose any message text you have sup plied as well as any recipients you have entered up to this point Note that if you enter before entering any recipients or hit lt RETURN gt through all the prompts without providing any recipients NetMail 3000 will ask you to confirm that it is OK to forget this message not send it to anyone and return to the prompt If you do not choose to do this it will go back and prompt you for rec
93. th JOHN_SHITHGHPDESK ACHE COH mr INFO Information list HYFIRST baby s debutante list NETHAIL L NetHail 3000 Users Hailing list NETHAIL REQUEST Hailing list to request subscription unsubscription SALES Sales Support SALES EUROPE European Sales Offices STNG Star Trek Next Generation Fans SUPPORT 3k_Tech support mailing list TEST_LIST Just a sample mailing list i Folder INBOX gt _ Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 wsd In this example we selected the mailing list called FRIENDS to expand You then see the window overlay pop up that lists the three members of the mailing list If there were more entries you could scroll up and down the list with the arrow or page up page down keys to view all the entries on the list NetMail 3000 Menu Interface Users Guide Show All Mailing Lists You can display all the available mailing lists all those lists that you could use as recipi ents for a message with the Show All mailing list command This will present you with a list of all the public system owned and your own private mailing lists basically the same list ing as you would get from the expand command though here you only get a list of the mailing list names Nethail 3000 B 01 94 11 21 Mailbox DENO 3k com Hessage Options Displa Folders aillists Help Exit Select Mailing List _ DIRECTORY IN Sys ten Users we accept incoming Director
94. the HELP key functions at any point while in the program and will pop up a window describing where you are and what is expected Some help screens will also have highlighted words or phrases on them you may use the TAB or arrow keys to jump to one of these words and when it is highlighted hit the RETURN key to jump to the help screen for that topic The Zoom In lt gt Zoom Out function key allows you to temporarily expand the viewing area for your listing of mail messages By default the window where you can view is 18 lines long by 78 characters wide by Zooming in you can expand that area to a full 23 lines by 80 columns this hides the menu bar and status area at the bottom of the screen Once you Zoom in you can return the screen to its normal format by Zooming out hitting the same function key again each time you select the Zoom key it toggles The Menu Bar key f3 activates the menu bar at the top of the screen and allows you to select an operation from one of the menu selections Each time the Menu Bar key is hit it toggles you between the menu bar and the message display area The Delete Messag f4 key deletes the current message the currently high lighted message in your message display area If you have the delete verify setting enabled described later then a box will pop up to make you verify that you REALLY want to delete the message if not it will be del
95. the Include Mailing Lists field Either hit RETURN here to accept the default No choice or type a Y to include mailing lists In either case you will then see a list of choices that will 2 25 NetMail 3000 Menu Interface Users Guide look something like this Nethail 3000 B 01 94 11 13 Hai lb Message Options Displa Search For Include Hailing lists Subject some neat stuff 09 21 94 13 33 43 0k Hult D RCB Chris Bartram Subject hello world CHRISB Chris B POP Hai lbox New 09 30 94 22 47 318 Rept G CB2 Chris B on Geordi Subject this is a test 10 24 94 17 55 816 Text C Subject A message from the I aM Folder INBOX gt Urgnt 0 Folders 2 Total sgs 4 Zoom Back to Refresh In lt gt 0ut Search You can then choose from the names listed in the selection window Use your arrow keys to move up or down the display til you have the choice you want highlighted then hit RETURN to accept that name and add it to the list of recipients 4 After the message is submitted it begins its electronic journey When you send mail to users on the same system you are on by name and not using any mailing lists they will receive the messages immediately For users on other systems or messages sent to mailing lists to be dis tributed the delay may range from a few seconds to several days on very remote computer sys tems though delays should normally be no more than a few minutes
96. the list by using the CNTL home key combination hold down the CNTL or CTRL key and hit the diagonal up arrow and can jump all the way to the bottom of the list by using the CNTL end key combination holding down the CNTL or CTRL key and hitting the end key As you move around the current mes sage will be highlighted and the message display may scroll if you have more than one screen full of messages You ll notice that there is a scroll bar on the right hand side of the message list which graphically shows you where you are in the list useful if you have many pages of messages so you can see how near the top or bottom you are You might also notice the scroll bar across the bottom of the listing this typically stays on the left side but if you happen to get a message with a very long From address which might disappear off the right side of the screen you can scroll the display to the right to see the rest of it use the right arrow key til you hit the right margin after which the display will start scrolling to the left 2 10 NetMail 3000 Menu Interface Users Guide Function Keys You ll notice some special function keys while you are in the message display area The function keys you will see include the HELP key f1 Zoom In lt gt Out f2 Menu Bar f3 Delete Message f4 Refresh f5 Tag this Message f7 and EXIT f8 First and fore most
97. until you have the address you want highlighted then hit the RETURN key By Internet mail convention you will notice that all the text included from the message you reply to has gt s inserted on the front of each line This is just a common standard in the Internet mail world and makes it easier for your eventual readers to differentiate between the orig inal text in the message and that which you added or modified 2 36 NetMail 3000 Menu Interface Users Guide At this point you will be placed in your selected editor where you can edit delete or add to the text of the original message Note that in REPLYs attached files are NOT preserved though you will sometimes see lines in the message body indicating attachments WERE present once the message has been REPLYd to the new message that goes out does NOT include those attachments you may want to delete any such indications in the body of the text so as to avoid any confusion by your recipient s When you are done editing the message you will be presented with the following window where you can edit the message subject request receipts set the message priority or specify that you want to attach files to the new reply NetMail 3000 automatically inserts the message subject for you which is whatever the original subject was with an Re inserted in front of it This is another Internet mail standard which makes conversations easier to follow The screen looks li
98. use the left or right arrow keys on your keyboard until the group you want is highlighted then hit either the RETURN key or the down arrow key to pull down the menu list Once a group is pulled down you can use the up or down arrow keys to move among the available options the current option is always highlighted and can select an option with the RETURN key You can also use the left or right arrow keys to move to other menu groups As described later some menu selections will pop up further choice lists 2 4 3 4 5 6 7 8 9 NetMail 3000 Menu Interface Users Guide New unread message indicator column In this column you will see NEW in front of messages which have not yet been read Note that on HP terminals URGENT unread messages will blink This arrow indicates the column where the date and time that the message was delivered into your mailbox is displayed The date is followed by the time in HOUR MINUTE format This arrow indicates the area of the message listing that displays the approximate size of the message The size is listed in bytes and is rounded into k bytes if the message is large enough or even M bytes This area indicates the type of message which has been delivered into your mailbox Text is the most common message type and indicates a regular message Mult denotes a message with files attached and you may also see UNDL for messa
99. w 09730790X hts GALIA GAH Subjec RG 10 24 9 E ES it hris Bartram lt rcb access digex net gt Sub jech Rani e E Tn ternet autOreply ON Hai lbox names Folder INBOK gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 Message Refresh List You may select whether you want to be prompted for verification when you delete a mail message by setting the VERIFYDELETE gt ON If ON then whenever you delete a message you will be prompted to verify that you really want to delete that message If OFF then deletes occur automatically when you specify and there is no further prompting The current set ting of the verify delete option is displayed to the right of the selection To change the setting hit the RETURN key once you have highlighted the Verifydelete line on the menu Each time you hit RETURN the value will change switching between ON and OFF 2 47 NetMail 3000 Menu Interface Users Guide Set Printer NetNail 3000 A 06 94 10 04 Mailbox DEMOG3k com CCE t ions Displat Folders Haillists Help Exit Select Printer Current LP 8 LOCAL Folder INBOK gt Urgnt 0 New 1 Bytes 9577 Folders 2 Total Hsqs 3 Total Bytes 95777 Zoom Nessage Refresh In lt gt Out List Whenever you choose to print a message on a printer NetMail 3000 automatically sends the message to the printer which has been designated as the ae device for your mail user
100. y updates from DIRECTORY OUT System Users we send Directory updates to ADHIN Hail users in ADHIN Department ALL List of all mail users PROGRAMHIN Hail users in PROGRANHIN Department INFO Information list HYFIRST baby s debutante list NETHAIL L Nethail 3000 Users Hailing list NETHAIL REQUEST Hailing list to request subscription unsubscription SALES Sales Support SALES EUROPE European Sales Offices STNG Star Trek Next Generation Fans SUPPORT 3k_Tech support mailing list TEST_LIST Just a sample mailing list a Folder INBOX gt Urgnt 0 New 1 Bytes 96593 Folders 2 Total sgs 4 Total Bytes 96593 eesi 2 82 NetMail 3000 Menu Interface Users Guide Help NetHail 3000 A 06 94 10 04 Hailbox DENOG3k com Hessage Options Displat Folders Haillists elp NetHail 3000 HELP 1 1 Help Helcome to NetNail 3000 You are using a menu driven electronic mail system The menu bar along the top of your screen contains topics with lists of commands under each to allow you to perform tasks in the mail system Use the arrow Up Down Left Right keys on your keyboard to browse through the topics and use the RETURN key to select a command you want to utilize Use the NIQUE function key to activate the menu and the function key to return to the message list a When in the message listing area just hit RETURN to read a message Bal older INBOK gt Urgnt 0 New 1

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