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HP C6736A User's Manual
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1. HP Officejet G Series Your Basic Guide co NY AvPrn book Page 2 Monday February 28 2000 11 13 AM Copyright Hewlett Packard Company 2000 All rights are reserved No part of the document may be photocopied reproduced or translated to another language without the prior written consent of Hewlett Packard Company Publication number C6736 90144 First edition December 1999 Printed in U S A Germany or Singapore Windows and Windows NT are U S registered trademarks of Microsoft Corporation Intel and Pentium are registered trademarks of Intel Corporation Notice The information contained in this document is subject to change without notice and should not be construed as a commitment by the Hewlett Packard Company Hewlett Packard assumes no responsibility for any errors that may appear in this document nor does it make expressed or implied warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose The Hewlett Packard Company shall not be liable for incidental or consequential damages in connection with or arising out of the furnishing performance or use of this document and the program material which it describes Note Regulatory information can be found in the Technical information section It is not lawful in many pla
2. 19 Continuous banner paper only works with printing 20 Load the input tray with envelopes only works with printing 20 Del INE paper TVS ceee 2 ste he veel ote ma ua mm s in nn eg hE a ponte ace eed 22 Load originals on the glass 23 Load originals in the automatic document feeder ADF 23 Process letter or A4 size originals exclusively 24 Process legal or mixed size originalS _ 24 Avoid paper Jams y u 27 sls aE Suge cep ya wid a acest ac Bie Qakay 25 COO Contents a NZ ap ac lt AvPrn book Page 11 Monday February 28 2000 11 13 AM AP OfficeJet G Series maa 6 Use the printfeatures 27 Slate DRIAL o e AE OE A conten gnenere Spice E T pasas B bene baka E Reece ee 27 7 Use the scan features 29 DCH SCAN cerns crn sce ta T asua as a We urea ee ees eet en 30 Use an HP OfficeJet that is connected directly to your PC 30 Use an HP OfficeJet that is networked 32 8 Use the copy features 35 Make copies 2 anestine be Qa Dau are aud ean Bias SON ARG ch kaa Tt l ee ne BENS Breet 36 Initiate the process from your HP OfficeJet _ 36 Init
3. e WY iG AvPrn book Page 30 Monday February 28 2000 11 13 AM NY AP OfficeJet G Series Begin a scan You can initiate a scan from your PC or from your HP OfficeJet The steps are different depending on whether your PC and HP OfficeJet are directly connected or set up through a network and depending on whether you load the original in the ADF or place it on the glass Use an HP OfficeJet that is connected directly to your PC You can initiate a scan from your PC or from your HP OfficeJet To do this from your HP OfficeJet 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 Choose one of the following e Ifyou want to preview the scan press Scan To repeatedly until Scan Single Page appears on the front panel display and then press START SCAN Your HP OfficeJet scans the document and then the scanned image appears in the HP Image Editor e If you want to send the scan to a specific program press Scan To repeatedly until the applicable program appears on the front panel display and then press START SCAN Your HP OfficeJet scans the document launches the selected program and displays the scanned image in that program For information on configuring the list of programs available through the Scan To list see Edit the front panel s Scan To list in
4. 6 To prevent paper from possibly falling off the tray pull out the output tray extender EEE 18 Chapter 5 Load paper or transparency film or load originals s 1 NZ ap w lt AvPrn book Page 19 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series n uu Review tips for loading specific types of paper The following sections provide guidelines for loading certain types of paper and film For best results adjust the paper settings each time you change paper types For more information see Set the paper type HP papers e HP Premium Inkjet Paper Locate the gray arrow on the nonprinting side of the paper and insert paper with the arrow side facing up e HP Premium Photo Paper Load the glossy print side down Always load at least five sheets in the input tray You can place the photo paper sheets on top of plain paper in the input tray e HP Premium Plus Photo Paper Always load at least five sheets in the input tray You can place the photo paper sheets on top of plain paper in the input tray e HP Premium or Premium Rapid Dry Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the tray first e HP Iron On T Shirt Transfers Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the origina
5. Ny AP OfficeJet G Series Make copies You can make copies using the front panel of your unit or using your PC All copy features are available using either method You may want to use your PC for easier access to special copy features All copy settings selected on the front panel are reset two minutes after the unit completes the copy job unless you save the settings as the default settings Settings that you set in the software s Copy dialog box are reset immediately after you process the job Settings changed in the software s Copy Settings dialog box remain in effect until you change them again For more information see Change settings for all future copy jobs in the Onscreen Guide Initiate the process from your HP OfficeJet Follow these steps to start a copy job from your unit 1 Load the input tray with the appropriate paper For more information see Load paper or transparency film or load originals 2 Ifyou are using anything other than plain paper press Paper Type press gt until the appropriate type appears and then press ENTER to select it For more information see Recommended paper type settings for copying in the Onscreen Guide 3 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 4 Ifyou want to make more than one copy the default press Number of Copies and then use the keypad
6. CISPR22 1993 A1 and A2 EN 55022 1994 A1 and A2 Class B EN50082 1 1997 IEC 61000 4 2 1995 4kV CD 8kV AD e IEC 61000 4 3 1995 3V m o IEC 61000 4 4 1995 1kV Pwr Line IEC 61000 4 5 1995 IEC 61000 4 6 1996 IEC 61000 4 8 1993 IEC 61000 4 11 1994 IEC 1000 3 2 1995 EN61000 3 2 1995 IEC 1000 3 3 1994 EN61000 3 3 1995 AS NZS 3548 1992 Taiwan CNS13438 FCC Part 15 Class B ICES 003 Issue 2 VCCI 2 Supplementary Information The Product herewith complies with the requirements of the Low Voltage Directive 73 23 EEC and EMC Directive 89 336 EEC and carries the CE marking accordingly European Contact Your local Hewlett Packard Sales and Service Office or Hewlett Packard GmbH Department HQ TRE Herrenberger Strasse 130 D 71034 B blingen FAX 49 7031 14 3143 The product was tested in a typical configuration with Hewlett Packard Vectra Personal Computer Systems a Chapter 11 Technical information 53 WY en ac AvPrn book Page 54 Monday February 28 2000 11 13 AM HP OfficeJet G Series Kuwa 54 CC O Chapter 11 Technical information NZ Ny e AvPrn book Page 55 Monday February 28 2000 11 13 AM Index A A4 size original load in ADF 24 add printer 3 programs 7 address book 44 automatic document feeder ADF install legal size tray 24 place original in 23 bann
7. UK e Pursuant to Section 22 of Telecommunications Act of 1984 this product is approved for secondary attachment to approved primary attachment devices connected to the telecommunications network under the General Approval NS G 1234 5 100003 Notice to users of the Irish telephone network This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting Notice to users of the French telephone network XxxxxF 2000 Hewlett rr Packard Co AGREE Connectable Minist re au r seau public Tel communications D cision ART n xxxxF en date du xx xx 1999 Addresse Autorit de r gulation des t l communications 7 square Max Hymans 75730 Paris Cedex 15 Internet wwwart telecom fr M l courrier art telecom fr Chapter 11 Technical information 51 NZ ap ac lt AvPrn book Page 52 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series Notice to users of the German telephone network The HP OfficeJet G Series products G85 G85xi and G95 are designed to connect only to the analogue public switched telephone network PSTN Please connect the TAE N telephone connector plug provided with the HP OfficeJet G Series into the wall socket TAE 6 code N The HP OfficeJet G Ser
8. pno7 Inej p yos Jamsuy 0 SBUIY Japeey xe aul pue led 4817 IeIq p dS luliq Ieiq p ds l l q Jelq peeds dnoy Ieiq p dS jenpialpy lt O dnjas IeIq p dS lt je6e7 lt a vy dn s suod y ewo ny O Pa 401107 uod ul 1S81 JI S AvPrn book Page 57 Monday February 28 2000 11 9 10 G p g s Inej p Z L sBuin s nu l 4817 Ieiq p ds Bo7 Xey 1 JOdaY Wd HO uonoesuel Ise AluQ pues lt xe 4944 10413 AI999H A1 9 4 01 Bulllod O 10113 pues x INejap 10113 A943 uO IInej p HO Neap UO Buipiewuod xe Jaye xej puas xe4 pue usos sBum s Aiojoe4 Adod iuols ti silnej q do9 jes suonmoun3a xe 4 lt JO AjlSUd U JOJOD O a sio oO U6Iq 59ueuu3 dnl s doo ity oSueuu3 1x 4087 zis 1 ded poN ol1oud uo IInej p HO 2 NUSIN 19 99 JJO dH NZ O vp w lt AvPrn book Page 58 Monday February 28 2000 11 13 AM Visit the HP All in One Information Center It s everything you need to get the most value from your HP OfficeJet e Technical Support Supplies and Ordering Information Project Tips e Ways to Enhance Your Product www hp com go all in one 2000 Hewlett Packard Company Printed in the U S A Germany or Singapore C6736 90144 o am
9. Generated Cover Page Edit Contents Pagels in unit 5 42 address book or Recent Faxes list and other recipient information For more information see Save frequently used fax numbers Enter the recipient information Fax To Title First Name Last Name ee or to send a fax to a recent m recipient click Recent Faxes Fax Number Voice Mheriber Company and choose the recipient from the list Clear Entry Recent Faxes Recipient List Select the appropriate resolution Name Fax Number 4 Choose the color L Quality Color Log and Settings Standard C Photo Black and White f nE Select if there are additional pages Fine C Color Help i in the unit that you want to include Send Fax Now Send Fax Later Preview Fax Cancel Click here to start faxing Click Send Fax Now EEE Chapter 9 Use the fax features oF iG AvPrn book Page 43 Monday February 28 2000 11 13 AM HP OfficeJet G Series U TDIR s Receive a fax Depending on how you set up your HP OfficeJet you will either receive faxes automatically or manually For more information see Set the answer mode Your HP OfficeJet is automatically set to print received faxes If you receive a legal size fax and your HP OfficeJet is not currently set to use legal size paper the unit automatically reduces the fax so that
10. back and with the top to the right sideways Align the paper with the right side of the ADF 5 Adjust the page guide to the length of the originals Insert only letter or A4 size originals sideways even if the legal size tray is attached Process legal or mixed size originals If you intend to copy or fax legal size originals follow these instructions for installing and using the legal size tray Legal size paper is traditionally used only in the U S To install the tray gt Slide the legal size tray onto the front paper tray extender located on the ADF lid Slide tray onto extender i ill 24 Chapter 5 Load paper or transparency film or load originals s d oe AvPrn book Page 25 Monday February 28 2000 11 13 AM AP OfficeJet G Series To use the ADF 1 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the Onscreen Guide Close the lid Place all originals in the legal size tray with the printed side facing toward the back and with the top of the document pointing down Align the paper with the left side of the legal size tray Insert legal size or mix of legal and letter size originals vertically When working with originals that were originally loaded in the ADF in vertical orientation you may notice during processing that part of the original temporarily sticks out from under the lid a
11. but not all areas the sum of the RENs of all devices should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should call your local telephone company to determine the maximum REN for your calling area If this equipment causes harm to the telephone network your telephone company may discontinue your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper operation of your equipment If they do you will be given advance notice so you will have the opportunity to maintain uninterrupted service If you experience trouble with this equipment please contact the manufacturer or look elsewhere in this manual for warranty or repair information Your telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information This equipment incl
12. it fits on the paper that is loaded Receive a fax manually Before manually receiving a fax to your HP OfficeJet we recommend that you remove any originals from the ADF so that they are not accidentally processed To do this using the front panel 1 Verify that Auto Answer is turned off The light next to Auto Answer is off when the feature is disabled Press the Auto Answer button to turn it on or off 2 When your HP OfficeJet rings pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet 3 Ifyou hear fax tones press Start Fax Black or Color or if you are receiving from an extension phone on the same telephone line as your HP OfficeJet but not connected directly to it press 1 2 3 on your phone 4 After you are finished hang up the telephone To do this using the PC 1 Inthe Director click Settings and then choose Fax Settings HELP SETTINGS Status Print Settings Scan Settings aan j Wah x am Scan To Settings Fax Log Copy Settings My Pictures Director Settings Phone Book Maintenance OfficeJet VWeb Fax Settings Speed Dial Settings Custom Scan Fax Setup Vizard Custom a l Fax Cover Page Copy X Custom JR Fax S GAN to E MAIL The Fax Settings dialog box appears with the Reporting tab visible 2 Click the Answering tab ee Chapter 9 Use the fax features 43 wo p Om i lt AvPrn book Page 44 Monday Febru
13. panel 40 fax from PC 40 print 27 scan from front panel 30 32 scan from PC 30 32 status window 12 support services 45 T telephone numbers 45 text enter on front panel 6 tray empty output 25 install legal size tray 24 load input 17 two way communication not established 3 W warranty 45 47 Windows 2000 5 Windows Add Printer feature 3 Index a S2 as uO x IInej p HO Bun s Juano y Seyeoipul ySUeTse u l Gunes p ejds p ay lb l s 0 HJLNI SS id lt lt j gt JUBM no 6uni s y 0 SAOW 0 SMOE SN Inej p uo suondo nuew y Aejdsip 0 nua esq HO Inej p s A ON x IInej p UO HO leIpey IInej p jeipoy ON nunoo pue abenbue7 jas uull poui BABS 1 MOd 18S Aoway ul soxe4 JULdaY silnej q Ajojoe 310 S 4 s BpiuueO uud ubliy s Bpuueo luluq uealy d31N3 nu NW lt O ocugu lulel IInej p Ieip ti 99 8q lu l s 8 I ID H ON po Uono uoo 1013 Z T uondesey xe4 dnyoeg 9 O uolonpey oewony eiduy 9 eigo RA dn S xe jJ paoue apy sBury du L f sBuly lqnoq lelpey Asng suly ej6uis wale Buly Jamsuy Z IInej p sBuly IIV dnl s suodey onewoiny HO lt juO pues uun oA d g pue uly O xej Alang Buryeiq easing 10 uo 1244 Nooo azis sede dnjas xe 4 o1seg JOM pues IIne p 10113 A943 s nqd x Inej p uo 1 HO
14. to enter the number of copies For more information see Set the number of copies in the Onscreen Guide 5 Change any other applicable settings such as reduction enlargement or special features 6 Press Start Copy Black or Color Initiate the process from your PC Follow these steps to start a copy job from your PC 1 Load the input tray with the appropriate paper For more information see Load paper or transparency film or load originals 2 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF EEE 36 Chapter S Use the copy features AvPrn book Page 37 Monday February 28 2000 11 13 AM HP OfficeJet G Series 3 Inthe Director click Copy HELP SETTINGS Status S Fax Log My Pictures Phone Book OfficeJet Web Custom Scan Custom Copy Custom Jes SCAN to E MAIL The Copy dialog box appears with the Settings tab visible 4 Change any other applicable settings such as reduction enlargement or special features 2 Set the number Settings Appearance 8 of copies Paper Type Number of Copies Select the paper type C Fit to Page C 2on1 Poster r Clone C Mirror rC Margin Shift Choose the color Sample Output Click here to start copying _ _ Start Copy Cancel H 5 Click Start Cop
15. OfficeJet s front panel which requires that you select which PC to send the scan to 1 Inthe Director click Settings and then choose Director Settings The Director Settings dialog box appears with the Software tab visible 2 Inthe PC s Friendly Name box enter the name that you want to use for your PC and then click OK The name can be up to 32 characters long including spaces maaa O Chapter 3 Use your HP OfficeJet with a PC 13 a o WB 2 AvPrn book Page 14 Monday February 28 2000 11 13 AM IS HP OfficeJet G Series wa CC O 14 Chapter 3 Use your HP OfficeJet with a PC o NZ Ny Z AvPrn book Page 15 Monday February 28 2000 11 13 AM Get help This section explains where you can find information about your unit For comprehensive information see the fully searchable Onscreen Guide To access the suide go to the Director click Help and choose Onscreen Guide Where can l find help For hardware and setup information e See the HP OfficeJet G Series Setup Poster The Setup Poster is available in printed format in the box your unit came in e See Additional setup information in the HP OfficeJet G Series Your Basic Guide and the HP OfficeJet G Series Onscreen Guide The Basic Guide is available in printed format in the box your unit came in For sof
16. Page when you are ready to continue maaa O Chapter 7 Use the scan features 33 AG WY en ac AvPrn book Page 34 Monday February 28 2000 11 13 AM HP OfficeJet G Series Kuwa 34 CC EEE Chapter 7 Use the scan features AvPrn book Page 35 Monday February 28 2000 11 13 AM s Use the copy features Using your HP OfficeJet you can e Produce high quality color and black and white copies using a variety of paper types and sizes including iron on transfers e Enlarge or reduce the size of the copies you make from 25 to 400 of the copy s original size Percentages may vary between models e Make the copy lighter or darker adjust the color intensity and specify the quality of the copies you make e Use special digital copying features to enlarge a vacation photo or anything else for display on a wall make wallet size photos to give to family members make high quality copies of photos using special photo paper or copy a report onto transparency film for use in a presentation to a client For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide o Chapter S Use the copy features 35 ka NZ ap w lt AvPrn book Page 36 Monday February 28 2000 11 13 AM
17. ad original in ADF 23 original on glass 23 55 NZ A Ny e AvPrn book Page 56 Monday February 28 2000 11 13 AM AP OfficeJet G Series M Microsoft s plug and play messages 1 N network print using Windows sharing 5 scan from networked unit 32 New Hardware message 2 O overview copy 35 fax 39 print 27 scan 29 P paper avoid jam 25 load 17 paper type set 22 PC copy from 36 fax from 40 scan from 30 32 PC files fax 42 phone numbers support services 45 postcards tips on loading 19 power specifications 49 print continuous banner paper tips on loading 20 envelopes tips on loading 20 introduction 27 postcards tips on loading 19 start 27 programs add and remove 7 fax from within 42 print from within 27 R receive fax 43 regulatory information 49 remove programs 7 Rings to Answer setting 7 S save fax numbers 44 scan from ADF 25 from Director 30 32 from front panel 30 32 from glass 23 56 from networked unit 32 from PC 30 32 from unit directly connected to PC 30 introduction 29 send fax from PC 40 settings basic fax 5 fax header 6 Rings to Answer 7 time and date 5 setup additional information 1 help 15 software add and remove 7 copy from 36 fax from 40 help 15 introduction 11 scan from 30 32 settings 12 specifications power 49 speed dialing 44 start copy from front panel 36 copy from PC 36 fax from front
18. alog box choose Networked EE Chapter 1 Additional setup information o amp NZ Ny e AvPrn book Page 5 Monday February 28 2000 11 13 AM Set basic fax settings using the front panel e HP OfficeJet G Series u ua Set up for network printing using Windows sharing For the latest information regarding networking visit the HP Web site at www hp com go all in one If your PC is on a network and another PC on the network has an HP OfficeJet connected to it you can use that unit as your printer You can only access print features in this configuration other network features are only supported if you use an HP JetDirect Print Server For more information see Install your HP JetDirect Print Server later models G55 G55xi G85 and G85xi For more information see Set up for network printing using Windows sharing in the Onscreen Guide Use your HP OfficeJet with Windows 2000 For the latest information regarding networking visit the HP Web site at www hp com go all in one For model G95 if the Networked option is unavailable on the Setup Type dialog box that appears during software installation click Help for more information For all other models install the software as outlined in the Setup Poster and insert the Windows 2000 CD that came with your Windows operating system if a message appears that asks you to do so We recomm
19. an for help Product Regulations Manager Hewlett Packard Company San Diego 619 655 4100 The user may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington DC 20402 Stock No 004 000 00345 4 eN b Pursuant to Part 15 21 of the FCC Rules any changes or modifications to this equipment not expressly approved by the Hewlett Packard Company may cause harmful interference and void the FCC authorization to operate this equipment DOC statement Canada Le present appareil numerique nemet pas de bruitis radioelectriques depassant les limits applicables aux appareils numeriques de la class B prescrites dans le Reglement sur le brouillage radioelectrique edicte par le ministere des Communications du Canada This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications Notice to users of the Canadian telephone network The Industry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment
20. ary 28 2000 11 13 AM HP OfficeJet G Series 3 Inthe Phone answering area select Manual Reporting Receiving Volume Fax Forwarding Paper Fax Quality Dialing Personal Information Answering Phone Answering C Automatic Answer fax Manual calls manually m Automatic Answering Number of Rings to Answer 3 Answer this Distinctive Ring Pattern fan Rings Cancel Help After you are finished click OK When your HP OfficeJet rings pick up the handset of a telephone that is on the ey same telephone line as your HP OfficeJet 6 Ifyou hear fax tones press Start Fax Black or Color or if you are receiving from an extension phone on the same telephone line as your HP OfficeJet but not connected directly to it press 1 2 3 on your phone 7 After you are finished hang up the telephone Save frequently used fax numbers There are two ways of storing fax numbers that you use frequently You can assign codes that can be used in speed dialing from the front panel and you can save numbers in the address book for use with the software For information on setting up speed dialing see Save frequently used fax numbers in the Onscreen Guide Ee 44 Chapter 9 Use the fax features NZ ap ac lt AvPrn book Page 49 Monday February 28 2000 11 13 AM Ny Technical information For comprehe
21. ces to make copies of the following items When in doubt check with a legal representative first e Governmental paper or documents Passports Immigration papers Selective service papers Identification badges cards or insignias e Governmental stamps Postage stamps Food stamps e Checks or drafts drawn on Governmental agencies e Paper currency traveler s checks or money orders e Certificates of deposit e Copyrighted works Safety Information WARNING To prevent fire or shock hazard do not expose this product to rain or any type of moisture Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock WARNING Potential Shock Hazard 1 Read and understand all instructions in the Setup Poster 2 Use only a grounded electrical outlet when connecting the unit to a power source If you do not know whether the outlet is grounded check with a qualified electrician 3 Telephone lines can develop hazardous voltages To avoid electrical shock do not touch the contacts on the end of the cord or any of the sockets on the HP OfficeJet Replace damaged cords immediately Never install telephone wiring during a lightning storm 5 Observe all warnings and instructions marked on the product 6 Unplug this product from wall outlets and telephone jacks before cleaning 7 Unplug this product from wall outlets before cleaning 8 Do not in
22. d originals CD s WY gt e AvPrn book Page 21 Monday February 28 2000 11 13 AM HP OfficeJet G Series OOOO A e Ifyou are printing multiple envelopes remove all paper from the input tray and then slide a stack of envelopes into the tray with the envelope flaps up and to the left print side down until they stop Adjust the left paper guide against the envelopes be careful not to bend the envelopes Make sure the envelopes fit within the tray do not overload it s Chapter 5 Load paper or transparency film or load originals 21 lo NZ ap w lt AvPrn book Page 22 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series Set the paper type After you have loaded paper or film in the unit tell it what type of paper is loaded Change this setting whenever you change the type of paper or film The paper types you specify for copying are independent of the paper types you specify for printing For more information see Recommended paper type settings for copying or Recommended paper type settings for printing in the Onscreen Guide To do this for future copy jobs Choose one of the following e On the front panel press Paper Type Press p gt until the appropriate type appears Press ENTER to choose the displayed paper size e Inthe Director click Settings and choose Copy Setti
23. e maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 The REN for this product is 1 4B based on FCC Part 68 test results Notice to users of the European telephone network CTR21 C 0560 X This equipment has been approved in accordance with Council Directive 98 482 EC for Pan European single terminal connection to the public switched telephone net work PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact your equipment supplier in the first instance Network compatibility Declaration of Conformity This equipment is designed to work with telephone net works in all European Union countries plus Switzerland and Norway Network compatibility depends on customer selected settings which must be reset to use the equipment on a telephone network in a country other than where the product was purchased Contact the vendor or Hewlett Packard Company if additional product support is necessary This equipment comes with a telephone connector specific to the country where it was purchased Telecommunications general approval
24. e ANG WING cs ata utu conve dase aulas a CaaS OG Ome meee p ua 5 Sel Metar heade u u ultu grat costa wee le et een Gg usaha Gene ened pi 6 EMOTES nd cdots as et u Goce er cca hi cele et Ses a eye Jaha cE Ce es Se 6 Set the answer mode 6 Set the Rings to Answer setting 7 Remove and reinstall your HP OfficeJet software 7 2 Review your unit s front panel 9 3 Use your HP OfficeJet witha PC 11 Review the Director 11 e Review the status WINdOW 12 Change the HP OfficeJet software settings 12 Change the PC s friendly name when using a networked HP OfficeJet 13 A Gebhelbuurr suy suyay aa wide gota he aise ean ied een eek s 15 Whierecan tina DED usu saus Shee oe nd wee wh eae uuu ua qua obana 15 5 Load paper or transparency film or load originals 17 Load the input tray with letter legal or A4 size paper 17 Review tips for loading specific types of paper 19 PIE DOCS ea asmmanasma is ma tee oe ELET EEE EEA on eo 19 Legalksize DADC s 24 cine vey eee eae a eee Soe ae eee iG 19 Labels only works with printing 19 Postcards only works with printing
25. end that you use the Fax Setup Wizard in the HP OfficeJet software to configure all your basic fax settings however you can also access these settings from the front panel In the U S regulations require that your name and number appear on every fax The minimum settings that we recommend are described in the following topics Set the date and time Follow these steps to set the date and time manually 1 On the front panel press Menu 2 Press 5 and then press 1 3 After Enter date appears enter the date and time using the keypad Use only the last two digits for the year After you are done the date and time appear on the display S Chapter 1 Additional setup information 5 amp NZ Ny 44 2 AvPrn book Page 6 Monday February 28 2000 11 13 AM HP OfficeJet G Series ma Set the fax header Follow these steps to enter your name and fax number QU gt V N On the front panel press Menu Press 5 and then press 2 Enter your name using the guidelines provided in the next section Enter text Using the keypad enter your fax number After you finish entering your fax number press ENTER Enter text The following list provides tips for entering text using the front panel keypad Press the keypad numbers that correspond to the letters of a name ABC These letters correspond to this number and so on Press a button multiple tim
26. enu that lets you display the status window or close the HP OfficeJet software Change the HP OfficeJet software settings The software settings determine when and how the Director and status window appear You can also change other settings 1 Inthe Director click Settings and then choose Director Settings The Director Settings dialog box appears with the Software tab visible 2 In each of the three tabs make the desired changes Use this tab to change the behavior of the Director and the status window The HP Image Editor is the default editor Use this tab to change the default selection Use this tab to change the e mail program associated with Scan to E mail Software My Pictures E Mail Director Settings V Display animation V Display ToolTips Status Settings V Automatically display Status Window on errors V Automatically display task status Cancel Help 3 Click OK to store your changes 12 Chapter 3 Use your HP OfficeJet with a PC AG o NZ ap ac lt AvPrn book Page 13 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series nm aaa Change the PC s friendly name when using a networked HP OfficeJet The HP OfficeJet G Series software lets you select a name to use for your computer This is particularly useful if you intend to initiate a scan from a networked HP
27. er paper tips on loading 20 buttons front panel description 9 C connection unable to establish 5 copy from ADF 23 from front panel 36 from glass 23 from PC 36 introduction 35 customer support 45 D default settings software 12 Director copy from 36 fax from 40 introduction 11 scan from 30 32 settings 12 document files fax 42 E envelopes tips on loading 20 F fax assign speed dial codes 44 basic settings 5 confirm send 39 enter text 6 from ADF 23 from front panel 40 from glass 23 from PC 40 from within a program 42 introduction 39 rings to answer 7 Index AP OfficeJet G Series save numbers 44 set the header 6 set time and date 5 front panel 9 button descriptions 9 copy from 36 fax from 40 scan from 30 32 G glass place original on 23 H hardware help 15 help access 15 HP Customer Support 45 HP Distribution Center 46 HP JetDirect Print Server install later 4 HP papers tips on loading 19 l initiate copy from front panel 36 copy from PC 36 fax from front panel 40 fax from PC 40 print 27 scan from front panel 30 32 scan from PC 30 32 input tray load paper 17 install connect directly to a PC 4 HP JetDirect Print Server 4 introduction copy 35 Director 11 fax 39 print 27 scan 29 L labels tips on loading 19 legal size original load in ADF 24 legal size paper tips on loading 19 legal size tray installation 24 letter size original load in ADF 24 lo
28. es to see a letter first in uppercase and then in lowercase JKL To get this character J K k L 5 Press 5 this many times 1 2 3 4 5 6 7 After the correct letter appears press gt gt and then press the number that corresponds to the next letter in the name Again press multiple times until the correct letter appears To insert a space press Space To enter a symbol such as a hyphen or parenthesis press Symbols to scroll through a list of symbols If you make a mistake press 4 lt to clear it and then make the correct entry After you are done entering text press ENTER to store your entries Set the answer mode To set the answer mode choose one of the following If you want your HP OfficeJet to answer every fax call automatically verify that Auto Answer is enabled The light next to Auto Answer on the front panel is on when the feature is enabled Press the Auto Answer button to turn it on or off If you do want to answer fax calls manually turn Auto Answer off EE Chapter 1 Additional setup information lt FI o NZ ap ac lt AvPrn book Page 7 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series uma Set the Rings to Answer setting This setting tells your HP OfficeJet how many rings should occur before it answers an incoming call Follow these steps to change the Rings to Answer setting manually To use this
29. f warranty Above all it does not assure that any item will work correctly with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services 4 The decadic or pulse dialing on this device is unsuitable for use on the telecom network in New Zealand 5 Not all telephones will respond to incoming ringing when connected to the extension socket 6 When using the remote fax receive feature by pressing 1 2 3 the tones generated by the telephones must be at least 65 milliseconds in duration or greater EEE 52 Chapter 11 Technical information NZ ap ac lt AvPrn book Page 53 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series Declaration of Conformity According to ISO IEC Guide 22 and EN 45014 Manufacturer s Name and Address Hewlett Packard Company 16399 West Bernardo Drive San Diego CA 92127 1899 USA declares that the product Product Name OfficeJet G55 G55xi G85 G85xi G95 Model Number s C67xxA where x 34 35 36 37 38 39 and 40 Product Options None Note See Declaration of Similarity for product descriptions conforms to the following Product Specifications Safety EN60950 1992 A1 A2 A3 A4 and A11 IEC60950 1991 A1 A2 A3 and A4 UL1950 3rd Edn 1995 CSA22 2 No 950 3rd Edn 1995 NOM 019 SCFI 1993 IEC 825 1 1993 EN 60825 1 1994 A11 Class 1
30. feature Auto Answer must be enabled The light next to Auto Answer is on when the feature is enabled Press the Auto Answer button to turn it on or off 1 Press Menu 2 Press 5 and then press 3 3 After Answer on Ring appears press gt to scroll to the desired number of rings 4 After the number you want appears press ENTER Remove and reinstall your HP OfficeJet software When you remove a program you need to remove all files associated with that program not just the files you see in a particular program folder Do not simply delete the program files from your hard drive Be sure to remove it properly using the utility provided in the HP OfficeJet G Series program group 1 Onthe Windows taskbar click Start point to Programs choose HP OfficeJet G Series and then choose Uninstall Software Follow the directions on the screen 3 If you are asked whether you would like to remove shared files click No 8 Other programs that use these files may not work properly if the files are deleted 4 After the program finishes removing the software disconnect your HP OfficeJet and restart your PC 5 To reinstall the software insert the HP OfficeJet G Series CD ROM into your PC s CD ROM drive and follow the instructions that appear For more information see the Setup Poster that came with your HP OfficeJet SS Chapter 1 Additional setup information 7 V FI o WY e
31. he appropriate paper For more information see Load paper or transparency film or load originals 2 From your program s File menu select Print A Print dialog box appears on your screen eee Chapter 6 Use the print features at ka AG WY en ac AvPrn book Page 28 Monday February 28 2000 11 13 AM HP OfficeJet G Series ee 1 3 Make sure that the selected printer is HP OfficeJet G Series Printer or the friendly name that you have assigned to the unit For more information see Select a printer in the Onscreen Guide Print EI x Printer Name g HP OfficeJet G Series Printer Properties Status Idle I Type HP OfficeJet G Series Printer Select HP OfficeJet G Series Printer where DOT4_001 j Print to file Comment Page range Copies All Number of copies E Current page Selection C Pages LP V Collate Enter page numbers and or page ranges FE m separated by commas For example 1 3 5 12 Print what Document gt Print fan pages in range gt Options Cancel If you need to change settings click the button that accesses the HP OfficeJet G Series Printer Properties dialog box depending on your program this button may be called Properties Options Printer Setup or Printer click the Setup tab and te then select the appropriate options for your print job Click OK to close the dia
32. hen press ENTER 3 Enter the fax number or speed dial code e To enter a regular number dial the fax number on the keypad Enter all the numbers you would enter if you were dialing the number from a phone e To use an individual or group speed dial code press Speed Dial and enter the code If it is one of the first 10 speed dials you can also just press the corresponding button on the one touch pad located on the left side of the front panel For more information see Set up speed dialing 4 Press Start Fax Black or Color Initiate the process from your PC This section describes the way to initiate a fax from your PC using the Director For information on sending a fax from a specific software program see Initiate the process from within a program 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF EE 40 Chapter 9 Use the fax features o amp AvPrn book Page 41 Monday February 28 2000 11 13 AM HP OfficeJet G Series T EKCV M D lll 2 Inthe Director click Fax HELP SETTINGS Status Fax Log My Pictures Click here to fax Phone Book OfficeJet Web Custom Scan Custom a Copy Custom SCAN to E MAIL 3 Inthe Send Fax dialog box enter the fax number or select one from the address book or Recent Faxes list and other recipient
33. iate the process from your PC 36 SOD CODVING ats te Gane ait usan One ie Oo ae aie Bea eee ae Re PAL eB 37 9 Use the fax features 39 Enable fax confirmation 39 SEd alak susedia uwa us aypa kutaq DORN See eee Wear bayram u E Sua 40 Initiate the process from your HP OfficeJet 40 Initiate the process from your PC 40 Initiate the process from within a program 42 PIOCCIVG qS ois een ino etd Sala att Sates eG A Sk ed ate eee GE we es 43 Receive a fax manually 43 Save frequently used fax numbers 44 e 10 Support services and warranty 45 Use Hewlett Packard s support services 45 Hewlett Packard limited warranty 47 11 Technical information 49 Power specifications 49 Regut InOrimallolr u as unuy gu Ces Seda sq a eed eee a EE a 49 Regulatory NOTICES geste ek shakka as See hee S Sh estas Duis ARES w se ee 50 Declaration Of GONO 2 2 sores ee tend eet ee uqa iu 2 usq lie yana 53 O ii Contents V FI NZ ap ac lt AvPr
34. ies products can be used was a single device and or in combination in serial connection with other approved terminal equipment Gerauschemission LpA lt 70 dB am Arbeitsplatz im Normalbetrieb nach DIN 45635 T 19 For non European customers This product is approved for use only in the country in which it was purchased Local country laws may prohibit the use of this product outside the country of purchase It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment fax machines to public telephone networks VCCI 2 Japan TORE HRUBEESERMESEMABS VCC ORE lt BSO lt DS ABRRHRE CT CORE FERMCHATSCL ABMWELTURTA COMBA VAPTFLEV ALU SERIO L C tAn t SSA seMoTCEMBVET BY U FRU RBA IX GED CIEL UR UJU Z LU C F UA Notice to users of the Korean telephone network eN AST CWE IJ Ol WIE i878 ANAS 2 Eh FANS2 gz 2E ASH N 34 dauh ofo rio Notice to users of the New Zealand telephone network 1 This equipment shall not be set to make automatic calls to the Telecom 111 Emergency Service 2 This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers 3 A Telepermit for any terminal equipment indicates only that Telecom accepts that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort o
35. information For more information see Save frequently used fax numbers Fax To Enter the recipient information or Title Eiest Name LatNeme ee to send a fax to a recent recipient x click Recent Faxes and choose the Fax Number Voice Murter Company recipient from the list Clear Entry Recent Faxes Recipient List Select the appropriate resolution Name Fas Number Add to List Fax Number Include with Fax r PC Generated REMGYE Choose the color Cover Page Edit Contents Quality d Setti og and Se ings Standard Photo Black and White v P in unit Z wala E Send Fax Now Send Fax Later Preview Fax Cancel Verify that this option is selected Click here to start faxing 4 Click Send Fax Now Chapter 9 Use the fax features 4 AP OfficeJet G WB 2 AvPrn book Page 42 Monday February 28 2000 11 13 AM IS Series Initiate the process from within a program You can fax directly from other software programs such as word processing or spreadsheet programs 1 Open the file that you want to fax 2 From your program s File menu choose Print 3 Inthe Print dialog box select HP OfficeJet G Series Fax as the printer and click Print 4 Inthe Send Fax dialog box enter a name and fax number or select from the Address Book Select From Add To M Include with Fax te PC
36. irmation that your faxes are successfully sent follow these instructions before sending any faxes To do this using the front panel 1 Press Menu 2 Press 3 and then press 6 Chapter 9 Use the fax features 39 d NZ ap ac lt AvPrn book Page 40 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series 3 After 1 Automatic Reports Setup appears press ENTER 4 Press gt until Print Report Send Only appears 5 Press ENTER to select it To do this using the PC 1 Inthe Director click Settings and then choose Fax Settings The Fax Settings dialog box appears with the Reporting tab visible 2 Inthe Automatic Report Printing list choose After a fax send and then click OK Send a fax Your HP OfficeJet lets you send a fax in a variety of configurations These include e Send a paper fax using the front panel or PC e Send a paper fax with a PC generated cover page using the PC e Send aPC file with or without a cover page using the PC e Send a PC generated cover page as a single page fax using the PC Initiate the process from your HP OfficeJet Follow these steps to use your HP OfficeJet to fax an item from the ADF or glass 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 2 To adjust resolution press Resolution to scroll through the options and t
37. l package until just before using Manually feed one sheet at a time with the unprinted side facing down the blue stripe faces up e HP Greeting Card Glossy Greeting Card or Textured Greeting Card Paper Insert a small stack of HP Greeting Card Paper with the print side down into the input tray lt gt until it stops e HP Restickable Inkjet Stickers Place the sheets in the input tray print side sticker side down Legal size paper Even though the paper length adjuster is fully extended make sure that the input tray itself is pushed all the way in Labels only works with printing e Always use letter or A4 size label sheets designed for use with HP inkjet products like Avery Inkjet Labels and make sure that the labels are not over two years old e Fan the stack of labels to make sure none of the pages is sticking together e Place a stack of label sheets on top of standard paper in the input tray print side down Do not insert labels one sheet at a time Postcards only works with printing Insert a stack of postcards with the print side down into the input tray until it stops Line the postcards up on the right side of the input tray slide the width adjuster up against the left side of the cards and slide the length adjuster in until it stops SS O Chapter 5 Load paper or transparency film or load originals 19 lt FI o WB gt w AvPrn book Page 20 M
38. log L box 4 Click OK to close the dialog box and then click Print to begin your print job CC O 28 Chapter 6 Use the print features oF AG AvPrn book Page 29 Monday February 28 2000 11 13 AM wo Use the scan features To use the scan features your HP OfficeJet and PC must be connected a2 Scanning is the process of converting text and pictures into an electronic format for your PC and then using the converted items for professional and personal projects e Professional uses Scan text from an article you read and bring it into your word processor so you can quote it in your report Include pictures of your product in your brochure Put your logo onto business cards that you print yourself e Personal uses Scan pictures of your kids and use the images in greeting cards or e mail the images to their grandparents Put a photographic inventory of your house or office on a disk and store it in a safe place You can scan just about anything such as e Photos to send out or place in documents e Magazine articles to store on your PC e Text documents to avoid retyping e 3D objects be careful not to scratch the glass to put into catalogs and flyers For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Chapter 7 Use the scan features 29
39. ment The United States Federal Communications Commission in 47 CFR 15 105 has specified that the following notice be brought to the attention of users of this product Declaration of Conformity This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is not guarantee that interference will not occur ina particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Increase the separate between the equipment and the receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technici
40. n ac AvPrn book Page 8 Monday February 28 2000 11 13 AM HP OfficeJet G Series OO C C CC KK waw 8 Chapter 1 Additional setup information o WB gt w AvPrn book Page 9 Monday February 28 2000 11 13 AM Review your unit s front panel You can perform many functions using either the front panel or the HP OfficeJet G Series software The method you choose may depend on the function you need to perform or it may depend on which is the most convenient Even if you do not connect your HP OfficeJet to a PC also called stand alone use you can use the front panel to process fax and copy jobs You can change a wide variety of settings using the front panel buttons and menu system Depending on your model your front panel may look slightly different from the following Left side of front panel Access one touch speed dial buttons fax model only Use keypad to dial fax numbers or enter text Turn Auto Answer on off Access various scan copy and fax settings Stop job or exit menu Start fax fax Select or save Scroll through scan copy model only displayed entry fax setting options Right side of front panel Scroll through scan copy Select a specific PC or fax setting options program to scan to Turn unit on off Access various scan copy and fax settings Start scan Select or save displayed Acce
41. n book Page 1 Monday February 28 2000 11 13 AM Ny Additional setup information This section provides assistance in resolving installation and configuration issues setting fax header information using the front panel and adding and removing software The standard installation instructions are provided in your Setup Poster Retain the poster in case you need to refer to it at a later time For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Microsoft s plug and play messages do not appear If you installed the HP OfficeJet software first as requested on the Setup Poster and you are a Windows 95 98 2000 user a series of Microsoft New Hardware Found messages should have appeared on your screen during software installation This series of messages would have ended with the following Congratulations message if you are a Windows NT 4 0 user only this last message should have appeared Congratulations x Congratulations You have successfully installed and configured your HP OfficeJet software If the Congratulations message did not appear try the following e Make sure that only one cable parallel or USB is in use e Ifyou are using a parallel cable verify that it is the IEEE 1284 A C cable that came with your unit e Ifyou are using a USB cable with Windows 98 or 2000 verify that the cable is high s
42. nd a short delay occurs This is normal behavior Avoid paper jams To avoid paper jams remove papers from the output tray frequently Output tray capacity is affected by the type of paper and the amount of ink you are using For more information about output tray capacity see Technical information For help with clearing a paper jam see the Troubleshooting Help available through the Director D Chapter 5 Load paper or transparency film or load originals 25 s d WB en ac AvPrn book Page 26 Monday February 28 2000 11 13 AM HP OfficeJet G Series O CC EEE 26 Chapter 5 Load paper or transparency film or load originals o WY gt a AvPrn book Page 27 Monday February 28 2000 11 13 AM Use the print features Most print settings are automatically handled by the program you are printing from or by HP s ColorSmart technology You only need to change the settings manually when you change print quality print on specific types of paper or film or use special features such as two sided printing For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Start a print job Follow these steps to start a print job from the software program that you used to create your document 1 Load the input tray with t
43. ngs The Settings tab appears In the Paper Type area choose the appropriate type and then click Save Configuration To do this for a print job Choose one of the following e To do this for future print jobs go to the Director click Settings and then choose Print Settings The Setup tab appears From the Paper Type list choose the te appropriate type and click OK e Todo this for the current print job open the document that you want to print From the File menu choose Print Print Setup or Page Setup Make sure that the selected printer is HP OfficeJet G Series and then click Properties Options Printer Setup or Printer The Setup tab appears From the Paper Type list choose the appropriate type and then click OK EEE 22 Chapter 5 Load paper or transparency film or load originals V FI o NY AvPrn book Page 23 Monday February 28 2000 11 13 AM AP OfficeJet G Series nman Load originals on the glass You can process any original by placing it on the glass 1 3 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the Onscreen Guide Place the original face down on the glass with the top edge along the green border and align the upper right corner of your original with the top of the white arrow and the end of the green border If you are copying a photo place the sh
44. nsive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Power specifications e Power consumption 50W maximum e Source Input Voltage 100 to 240 VAC grounded e Input Frequency 50 to 60 Hz e Current 1A maximum Figures are based on using the AC adapter that came with your unit HP part number 0950 2880 Regulatory information The following sections describe product requirements from various regulatory agencies Notice to users of the U S telephone network FCC requirements This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalent Number REN for this equipment If requested provide this information to your telephone company ey An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed lt gt to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 3 compliant This equipment connects to the telephone network through the following standard network interface jack USOC RJ 11C The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in failure to ring in response to an incoming call In most
45. onday February 28 2000 11 13 AM AP OfficeJet G Series Continuous banner paper only works with printing Continuous banner paper is also known as computer or z fold paper e Before loading banner paper remove all other paper from the input tray and then raise the output tray above the catch on the right side Raise the output tray above the catch on the right side mA N e Ifyou use non HP paper use 20 lb paper and fan the paper before loading it e Verify that the stack of banner paper contains at least five pages in the stack e Carefully tear off the perforated edge strips from both sides of the paper stack if te any and unfold and refold the paper to make sure the pages do not stick together Ls e Put the paper in the input tray so that the unattached edge is at the top of the stack Insert the first edge into the input tray until it stops Load the input tray with envelopes only works with printing Your HP OfficeJet provides two methods for working with envelopes Do not use shiny or embossed envelopes or envelopes that have clasps or windows e Ifyou are printing one envelope use the envelope slot Slide the envelope into the envelope slot located on the right side toward the back of the output tray with the envelope flap up and on the left until it stops EE 20 Chapter 5 Load paper or transparency film or loa
46. ort edge of the photo along the green border If you are copying from a transparency that is your original is printed on transparency film place a blank piece of paper on top of the transparency Top edge of original Close the lid Load originals in the automatic document feeder ADF When using the ADF fax model only be aware of the following To prevent paper jams use 16 24 lb 60 90 gsm plain paper or HP Premium Inkjet paper only Also use only letter A4 or legal size originals To avoid a paper jam do not load colored originals printed on a color laser printer photos or photo papers transparency film labels envelopes or slick surfaced papers such as glossy papers Using the ADF you can copy and fax legal size documents however you cannot scan them You can load a maximum of 30 originals at a time when using letter or A4 size papers mwa O O Chapter 5 Load paper or transparency film or load originals 23 CD s oe AvPrn book Page 24 Monday February 28 2000 11 13 AM HP OfficeJet G Series ma Process letter or A4 size originals exclusively If you are processing only letter or A4 size originals follow these steps 1 Lift the lid and make sure that the glass is clean For more information see Clean the glass in the Onscreen Guide Close the lid Place your originals in the ADF with the printed side facing toward the
47. p
48. peed 12 Mbps and does not exceed five meters in length and verify that the PC is USB ready For more information about determining whether your PC is USB ready see your PC s documentation or check with the PC s manufacturer e Verify that the cable is securely connected to your HP OfficeJet and directly connected to the applicable port of your PC After the cable is connected properly turn your HP OfficeJet off and then on again e Turn your HP OfficeJet off and then on again and then restart your PC e Ifthe previous steps do not solve the problem remove and reinstall the software For more information see Remove and reinstall your HP OfficeJet software A j Chapter 1 Additional setup information 1 o o WB en a AvPrn book Page 2 Monday February 28 2000 11 13 AM Ny HP OfficeJet G Series New Hardware message appears Windows 95 98 or 2000 If you set up your HP OfficeJet and connect it directly to your PC before you install the software you may encounter one of the following Add New Hardware Wizard New Hardware Found 21x This wizard searches for new drivers for Hewlett Packard OfficeJet G Series g Hewlett Packard OfficeJet G Series Select which driver you want to install for your new hardware A device driver is a software program that makes a Windows deraut diver hardware device work Driver from disk provided b
49. s not damaged Your unit lets you place originals directly on the glass With the fax model you can also load them in the automatic document feeder ADF For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Load the input tray with letter legal or A4 size paper For best results adjust the paper settings each time you change paper types For more information see Set the paper type 1 Pull out the bottom input tray and slide the paper width and length adjusters to their outermost positions 2 Tap the stack on a flat surface to even the edges of the paper and then check the paper for the following e Make sure it is free of rips dust wrinkles and curled or bent edges e Make sure all the paper in the stack is the same size and type unless you are working with photo paper 3 Insert paper into the input tray print side down and letterhead or top of page first until it stops maaa O Chapter 5 Load paper or transparency film or load originals 17 CD s WY a AvPrn book Page 18 Monday February 28 2000 11 13 AM HP OfficeJet G Series gt 4 Slide the paper width and length adjusters in until they stop at the edges of the paper and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper length adjuster 5
50. ss special copy features such entry p py Stop job or exit menu Start copy as Fit to Page Clone or Poster maaa O Chapter 2 Review your unit s front panel 9 CD s WB en ac AvPrn book Page 10 Monday February 28 2000 11 13 AM HP OfficeJet G Series O BWA ii 10 Chapter 2 Review your unit s front panel o Y Zs P z AvPrn book Page 11 Monday February 28 2000 11 13 AM Use your HP OfficeJet with a PC If you connect your HP OfficeJet to a PC you can work from the front panel or from the HP OfficeJet G Series software on your Windows desktop The software offers more features and ease of use For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Review the Director With the fax model the Director automatically appears on your PC if you load originals into the automatic document feeder ADF With all models the Director is always available through the desktop shortcut or Windows Start menu To start the Director e Double click the shortcut on the Windows desktop or e Inthe Windows taskbar click Start point to Programs choose HP OfficeJet G Series and then choose HP Director The following shows some of the features available throush the Director Fax in black and Access onscreen Vie
51. stall or use this product near water or when you are wet 9 Install the product securely on a stable surface 10 Install the product in a protected location where no one can step on or trip over the line cord and where the line cord will not be damaged 11 Ifthe product does not operate normally see the online Troubleshooting Help 12 No operator serviceable parts inside Refer servicing to qualified service personnel 13 Use in a well ventilated area CD NZ ap ac lt AvPrn book Page i Monday February 28 2000 11 13 AM AP OfficeJet G Series Contents 1 Additional setup information 1 Microsoft s plug and play messages do not appear 1 New Hardware message appears Windows 95 98 or 2000 2 Your PC is unable to communicate with your HP OfficeJet 3 Windows Add Printer feature 3 Connect your HP OfficeJet G95 directly to your PC not through the HP JetDirect Print Server 4 Install your HP JetDirect Print Server later models G55 G55xi G85 and G85Xi bicis ee 4 Set up for network printing using Windows sharing 5 Use your HP OfficeJet with Windows 2000 5 Set basic fax settings using the front panel 5 SeLTHe dal
52. ter install the software After you reach the Setup Type dialog box choose Local After the software installation process is finished shut down your PC Complete steps 3 through 11 of your Setup Poster Restart your PC A series of Microsoft New Hardware Found messages should appear ending with the Congratulations message For more information see Microsoft s plug and play messages do not appear If you decide later that you want to install the HP JetDirect Print Server complete step 2 in the Setup Poster and then run the Network Installation Wizard To start the wizard from the Windows taskbar click the Start button point to Programs choose HP OfficeJet G Series and then choose Network Installation Wizard Install your HP JetDirect Print Server later models G55 G55xi G85 and G85xi For the latest information regarding networking visit the HP Web site at www hp com go all in one If you purchased the HP JetDirect Print Server 170x separately you must have part number J3258B to achieve full network capability If you use part number J3258A only network printing will be available To install the print server 1 Using the instructions provided with the HP JetDirect Print Server set up the hardware but do not use the CD ROM included in the print server package Insert the HP OfficeJet G Series CD ROM into your PC s CD ROM drive to install the software After you reach the Setup Type di
53. the Onscreen Guide To do this from your PC 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF CC EEE 30 Chapter 7 Use the scan features AvPrn book Page 31 Monday February 28 2000 11 13 AM HP OfficeJet G Series U TERKE IUIS i 2 Inthe Director click Scan HELP SETTINGS Status Fax Log My Pictures x S r Click here to scan FAX Phone Book OfficeJet VWeb g Custom Scan ys Custom Ey Copy a 4 P Custom Fax SGAN to E MAIL 3 If you loaded your original in the ADF choose one of the following when the Scan from Automated Document Feeder dialog box appears e Toscan your original and send it directly to a specific destination go to the Send To list and select the appropriate destination In the Image Type area te select the image type and then click OK e Toscan your original and preview each page select the Preview each page check box and then click OK If you used the ADF and chose to scan all pages your HP OfficeJet scans the original and sends the output to the selected destination If you used the ADF and chose to scan a single page your HP OfficeJet scans the document and then the scanned image appears in the Scan window In the Scan window click Scan Next Page if you want to continue scanning additional pages one at a
54. time You can also click Scanning tips for more information on processing your scan If you used the glass your HP OfficeJet scans the document and then the scanned image appears in the Scan window for you to edit save or send to a program In the Scan window click Scanning tips for more information on processing your scan k lt www Chapter 7 Use the scan features 31 AvPrn book Page 32 Monday February 28 2000 11 13 AM HP OfficeJet G Series 3 2 Use an HP OfficeJet that is networked You can initiate a scan from your HP OfficeJet or PC To do this from your HP OfficeJet 1 Load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF Press Scan To repeatedly until your PC s name appears on the front panel display and then press START SCAN Your HP OfficeJet scans the document and then displays it in the HP Image Editor on the selected PC For more information on using a specific name for your PC see Change the PC s friendly name when using a networked HP OfficeJet To do this from your PC In the Director click Scan HELP SETTINGS Status N Fa og an UY Ly i A lt lt Click here to scan My Pictures s lt Z f Phone Book OfficeJet Web Custom Scan Custom a Copy Custom L SCAN to E MAIL CC 8 l ISIIUww
55. tware information e If available click the Help button that appears on a specific dialog box Most of the windows also known as dialog boxes available in the HP OfficeJet software have Help topics that provide assistance for the visible window e See the HP OfficeJet G Series Onscreen Guide e See the Troubleshooting Help To access Troubleshooting Help go to the Director click Help and then choose Troubleshooting Help Troubleshooting Help is also available via the Help button that appears on some error messages For feature information e Runthe AP OfficeJet G Series Product Tour To access the tour go to the Director click Help and then choose Product Tour After the Product Tour dialog box appears insert the HP OfficeJet G Series CD into your PC s CD ROM drive and click Search e See the HP OfficeJet G Series Onscreen Guide a Chapter 4 Get help 15 V FI v en ac AvPrn book Page 16 Monday February 28 2000 11 13 AM HP OfficeJet G Series kuwa ee 16 CC U liKRKKmiIIOGGmL S lt wi Chapter 4 Get help WB iG AvPrn book Page 17 Monday February 28 2000 11 13 AM Load paper or transparency film or load originals Your unit is designed to print and copy onto a variety of transparency films and paper types weights and sizes It is important however that you choose the right paper and make sure that it i
56. udes automatic dialing capability When programming and or making test calls to emergency numbers e Remain on the line and explain to the dispatcher the reason for the call e Perform such activities in the off peak hours such as early morning or late evening NOTICE The FCC hearing aid compatibility rules for telephones are not applicable to this equipment The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including fax machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the date and time it is sent and a Chapter 11 Technical information 49 WB Z NY AvPrn book Page 50 Monday February 28 2000 11 13 AM AP OfficeJet G Series an identification of the business other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your fax machine you should complete the steps described in the software Regulatory notices CAUTION 50 The following sections are statements from various regulatory agencies FCC state
57. unicate with your HP OfficeJet If communication cannot be established between your PC and HP OfficeJet for 4 lt example the HP OfficeJet status tray icon has the yellow error triangle try the same Le tasks outlined under Microsoft s plug and play messages do not appear Windows Add Printer feature Do not use the Windows Add Printer feature Instead choose one of the following e To connect model G95 directly that is not through a network to your PC follow the steps outlined in Connect your HP OfficeJet G95 directly to your PC not through the HP JetDirect Print Server e Toconnect all other models directly to your PC follow the steps outlined in the Setup Poster that came with your unit e To set up any model for network printing only set up a peer to peer network For more information see Set up for network printing using Windows sharing in the Onscreen Guide S Chapter 1 Additional setup information 3 o amp NZ Ny K gt AvPrn book Page 4 Monday February 28 2000 11 13 AM AP OfficeJet G Series Connect your HP OfficeJet G95 directly to your PC not through the HP JetDirect Print Server If you purchased model G95 and you decide that you want to connect it directly to your PC that is not through a network do the following QUI A N Following the instructions in step 13 of your Setup Pos
58. w or change various settings white or color assistance including speed dial and print Open status window up Poa Status View list of faxes recently Scan sent and received Fax Log h gt image or text My Pictures Open default folder for scanned images Phone Book OfficeJet Web Access the phone book TN Copy in if you use Outlook or Custom 7 GS black and Outlook Express ZZ white or Custom Copy k color Launch your browser oe and access our site SCAN fo E MAIL Right click to create buttons for frequently Scan directly into e mail used scan copy or fax settings a Chapter 3 Use your HP OfficeJet with a PC 11 gA o lt NZ ap IN lt AvPrn book Page 12 Monday February 28 2000 11 13 AM HP OfficeJet G Series Review the status window The status window is similar to the display included on the front panel of your HP OfficeJet It describes the current state of your HP OfficeJet and it is always available via the status icon in the Windows system tray lower right corner of the Windows taskbar One of the default settings for your HP OfficeJet instructs the PC to display the status window automatically if there is an issue that needs to be addressed such as your HP OfficeJet being out of paper Depending on the current state of your HP OfficeJet a different icon appears in the Windows system tray Right clicking an icon displays a shortcut m
59. will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas O Eli S ESCTCc _ oI I I E _GGGGGGIGIGI Chapter 11 Technical information WB Z NY AvPrn book Page 51 Monday February 28 2000 11 13 AM CAUTION AP OfficeJet G Series maaan Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate Notice The Ringer Equivalence Number REN assigned to each terminal device provides an indication of th
60. www Chapter 7 Use the scan features NZ ap ac lt AvPrn book Page 33 Monday February 28 2000 11 13 AM Ny AP OfficeJet G Series OOOO 2 After the Network Scan Setup dialog box appears choose one of the following e Toscan your original and send it directly to a specific destination go to the Send To list and select the appropriate destination In the Image Type area select the image type and then click OK e Toscan your original and preview each page select the Preview each page check box and then click OK The Scan Reservation dialog box appears and the HP OfficeJet is temporarily reserved for your scan 3 Goto the HP OfficeJet and load your original For more information see Load originals on the glass or Load originals in the automatic document feeder ADF 4 Choose one of the following e To continue from the HP OfficeJet press START SCAN If you did not select Preview each page the HP OfficeJet scans the original and sends the output to the selected destination e To continue from your PC go to the Scan Reservation dialog box and click Scan Now If you used the glass or if you used the ADF and selected Preview each page the HP OfficeJet scans the first or only original and then displays it in the Scan window for you to edit save or send to a program 5 Ifyou used the ADF and have additional pages to scan click Scan Next
61. y Stop copying You can stop a copy job from your unit or your PC To do so choose one of the following e On the front panel press Cancel e Inthe status window of your PC click Cancel 37 Chapter 8 USse the copy features 4 WY en ac AvPrn book Page 38 Monday February 28 2000 11 13 AM HP OfficeJet G Series Kuwa 38 u ma Chapter S Use the copy features AvPrn book Page 39 Monday February 28 2000 11 13 AM Use the fax features Using your HP OfficeJet fax model only you can e Send and receive paper faxes and send PC faxes A PC fax is a file that you send from your PC e Fax documents from the automatic document feeder ADF or from the glass e Send and receive color faxes If you send a color fax and your HP OfficeJet determines that the recipient has a black and white fax unit your HP OfficeJet will interrupt the send process and resend the fax in black and white For comprehensive information see the fully searchable Onscreen Guide To access the guide go to the Director click Help and choose Onscreen Guide Enable fax confirmation Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax A confirmation message that indicates whether a fax was successfully sent appears briefly on the front panel display after each fax If you need printed conf
62. y hardware manufacturer C Do not install a driver Windows will not prompt you again C Select from a list of alternate drivers OK Cancel i i Cancel Welcome to the Found New Hardware wizard This wizard helps you Install a device driver for a hardware device q To continue click Next If the message is still visible on your screen do the following 1 Press Esc to exit the message without making any changes 2 Turn off your HP OfficeJet 3 Follow the software installation steps outlined in the Setup Poster that came with your HP OfficeJet If the message appeared and you clicked Next or OK do the following 1 Insert the HP OfficeJet CD ROM into your PC s CD ROM drive 2 Point to d drivers substitute your CD ROM drive letter for the d and then choose the appropriate folder Win95 Win98 WinNT4 or Win2000 based on your PC s operating system CC O 2 Chapter 1 Additional setup information o NZ ap ac lt AvPrn book Page 3 Monday February 28 2000 11 13 AM AP OfficeJet G Series 3 Ifyou selected Win95 or Win9S double click that folder Win95 or Win98 and then choose the appropriate language folder for example d drivers Win98 enu for English 4 Click OK or Next whichever is appropriate for your operating system Windows will search for and install the appropriate files Your PC is unable to comm
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