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HP 7400C Series User's Manual

1. oO Cc Cc O Q N N oO Q N U O S N Cc O Q N Q user s manual 2 Back to TOC Copyright infomation Copyright Hewlett Packard Company 2000 All rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws Trademark credits Adobe Adobe Photoshop and Acrobat are trademarks of Adobe Systems Incorporated Energy Star is a U S registered service mark of the United States Environmental Protection Agency Microsoft and Hotmail are U S registered trademarks of Microsoft Corporation All other products mentioned herein may be trademarks of their respective companies Warranty The information contained in this document is subject to change without notice Hewlett Packard makes no warranty of any kind with respect to this information HEWLETT PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Hewlett Packard shall not be liable for any direct indirect incidental consequential or other damage alleged in connection with the furnishing or use of this information NOTICE TO U S GOVERNMENT USERS RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data Clause at DFARS 52 227 7013 Material scanned by th
2. Completing the final scan When you finish making changes you need to complete the final scan by doing one of these tasks e Sending to a program See this page e Returning the image to a program that supports TWAIN or the HP ScanJet Plug in See page 51 Saving to a file See page 52 Printing See page 54 Placing a scan on a website See page 55 Copying and pasting into another program See page 57 Dragging and dropping into another program See page 57 Dragging and dropping to the desktop or a folder See page 58 When you do any of these procedures the scanner performs a final scan including your changes before sending it to the program or printer you choose copying the image etc Images are not automatically saved as files if you print them send them to a another program or copy and paste them into a file in another program To use the scanned image again be sure to save it See Saving to a file on page 52 Back to TOC Sending to a program Once you finish viewing and changing the scanned image you can perform a final scan and send it directly to a program such as e mail If the program you want is not available save the image as a file and insert it into the destination program as you normally would To create editable text you can send the scan to a text file and select a text or text and image file format See List of file types on page 52 Tip If you send text to Word or another word pro
3. Ee eSa Ne If you are not using all of the slots in the template cover the empty slots with the knock outs from the template to ensure best image quality Back to TOC 6 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template 7 On the Scan menu click XPA Slides 8 Before making any changes see Making optional adjustments for transparent items on page 72 9 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA if you want Back to TOC Using accessories 69 Scanning negatives 3 Slide the strip of negatives into the negative template Place the negative with the curve on top To scan negatives you need the larger template and the negative CAUTION Negatives are easily damaged Touch them only by template the edges To scan negatives 1 With the XPA connected to its port on the scanner restart the software 2 Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Hewlett Packard here 4 Cover any slots you are not using with the knock outs from the template to ensure best image quality 70 OTST ale Br efer t 10 g 1 Back to TOC 5 Place the negatives template In the cutout of the large template 7 Onthe Scan menu click XPA Negatives The graphic on the negatives template should be facing up and 8 l l Bef
4. For information about the appearance of the cursor when it is over an area of the selection border see Context sensitive cursors on page 107 If you only want to look more closely at an area without changing what will be included in the final scan see Getting a closer look zooming on page 33 Back to TOC To crop or select an area for final scan Do one of the following e Move the cursor over the area you want and click e When the cursor looks like this click on one corner of the area you want and drag the cursor to the opposite corner to draw a rectangular selection area e On the Edit menu click Select All The entire scanner bed including blank areas is selected To resize the selection area Click the edge of the selection border and drag to resize To move the selection border Move the cursor over the selection area When the cursor looks like this gt click and drag the selection border to the new location To remove the selection border Do one of the following e Press Esc e On the Edit menu click Unselect All e Draw a selection border around a different area of the image Back to TOC Getting a closer look zooming Zoom in on the selection area to look at it more closely or make changes to it Zoom out to view the entire preview image or so you can select a different area of the image to view Zooming in on the selection area before making changes or performing a final sca
5. And some file types are not available when certain output types are selected To save a scan for future processing in OCR software If you plan to process a scanned document with your optical character recognition OCR software use the following settings e Resolution 300 e Output type Black amp White Bitmap e Format TIFF Note Selecting higher resolutions than 300 dpi will not increase OCR accuracy Back to TOC List of file types Image file formats GIF GIF is a compressed file format suitable for an image that will be used on the Web or on multiple platforms Cannot be used with True Color output type JPEG JPEG is a compressed file format for images Its strengths are small file sizes and speed The trade off for these advantages though is reduced image quality Because each time an image is compressed with JPEG it loses a little of the image data avoid compressing a file with JPEG more than once JPEG is an appropriate file format for an image that will be used on the Web or on multiple platforms You can save your JPEG file as a progressive JPEG When used on a Web page a progressive JPEG is initially sent as just every other line with the remaining lines sent immediately after This allows a somewhat blurry image to display sooner Most people prefer this JPEG can be used only with True Color and Grayscale output types PNG A compressed image file format that might replace GIF Like GIF PNG uses no
6. See alerts watermark 61 Web Palette definition 122 output types 34 websites free 55 optimizing scans for 55 output types for 34 placing images on 55 weight paper specifications ADF 7 paper specifications scanner glass 7 white areas adjusting 41 white eyedropper 41 white images troubleshooting 80 white output levels changing 44 white stripes troubleshooting 82 Width field resizing images 35 window cleaner using 96 window ADF cleaning 97 replacing 98 word processing programs resizing images in 35 supported 24 Word removing frames in 23 X XPA Negatives command shortcuts 102 using 70 XPA optional transparency adapter cleaning 96 media sizes 8 negatives scanning 69 slides scanning 67 transparencies scanning 71 troubleshooting 84 90 using 67 Index XPA Slides command shortcuts 102 using 68 Z Zoom In command shortcuts 103 105 using 33 Zoom Out command shortcuts 103 105 using 33 zooming definition 13 in 33 menu shortcuts for 103 out 33 toolbar shortcuts for 105 viewing preview images 33 131 132 Index Back to TOC
7. and business cards e items on all weights of media including media lighter than 60 g m 16 Ib or heavier than 105 g m 28 Ib Gum backed paper Multipart forms with carbon pages Old or worn photographs or documents Items containing tears perforations punch holes wrinkles or curls Flatter three dimensional items such as pages in books fabric and paper with texture CAUTION Avoid placing items with sharp edges in the scanner Doing so can damage the scanner Before placing an item on the scanner glass make sure the item is free of wet glue correction fluid or other contaminating substances Items for the ADF The HP ScanJet automatic document feeder ADF which is a fast convenient way to scan multiple page items is included with some scanner models or it can be ordered The ADF accepts items that meet the following specifications e Items on standard Letter A4 and Legal size paper e Items consisting of up to 50 unbound pages e Items ranging in size from 148 5 by 210 mm 5 8 by 8 3 inches to 215 9 by 355 6 mm 8 5 by 14 inches e Items ranging in weight from 60 to 105 g m 16 to 28 Ib e Items that are square or rectangular and in good condition not fragile or worn e Items that are free of tears perforations or punch holes e Items that are free of wet glue correction fluid and ink Avoid multipart forms with carbon pages transparencies magazine pages gum backed pages and light onionski
8. and negatives on page 84 The XPA is not working at all The XPA cable might not be connected correctly Make sure the XPA cable is connected securely to the XPA port on the scanner When using the XPA I cannot choose XPA Slides or XPA N egatives on the Scan menu e The XPA cable might not be connected correctly Make sure the XPA cable is connected securely to the XPA port on the scanner e f you connected the XPA while the HP PrecisionScan Pro software was running restart the software Doing so allows the software to detect the XPA Back to TOC There is no light or only a dim light in the transparency adapter after checking XPA Slides or XPA Negatives in the Scan menu e Make sure you have selected XPA Slides or XPA Negatives from the Scan menu in the HP PrecisionScan Pro software If these two commands are unavailable restart the software while the XPA is connected to the scanner e One or both of the bulbs in the XPA might be broken or not working With the XPA connected to the scanner hold the XPA up and look for even illumination on both sides of the XPA If a bulb is broken service is required Back to TOC Resolving issues with the ADF This section contains issues that might occur when you are using the automatic document feeder ADF The ADF is feeding multiple sheets skewing pages or jamming frequently e Ifthe pages look like they are skewing as they feed into the ADF check the resul
9. scanning 67 troubleshooting 84 slow scanning troubleshooting 12 78 Small Computer System Interface See SCSI small file size option for See also file sizes Smart Friends tips 30 software See also HP PrecisionScan Pro software uninstalling 100 solving problems See troubleshooting source documents See original items source definition 121 specifications ADF 7 speed troubleshooting 12 78 Back to TOC spot color definition 121 shortcut for 103 using output type 34 sRGB definition 121 setting profile 61 starting scans methods for 6 using HP PrecisionScan Pro software 31 using scanner buttons 15 using TWAIN 64 stopping scans 21 streaks troubleshooting 79 stripes troubleshooting 82 support customer resources for 100 supported programs e mail 18 fax 20 System Palette definition 121 shortcut for 103 T tab options Buttons tab 25 Control 63 Copy button 25 Edit Text button 25 E mail Document button 25 E mail Photo button 25 Fax button 25 File button 25 Resolution 62 Scanner 61 Selection Area 62 Text 62 Tagged Image File Format See TIFF files templates large 67 negative 69 slides 67 troubleshooting 84 Text Files saving as 51 Text option 26 Text tab options 62 Back to TOC text editable accuracy of 24 creating using OCR 23 languages 62 options for 25 62 troubleshooting 85 textured paper scanning 7 threshold black and white 47 thresholding definition 121 TIFF files definition 1
10. 111 color depth The number of colors that a monitor can display at once Most Macintosh monitors can display in 256 grays 256 colors thousands of colors and millions of colors The higher the color depth the more lifelike images look on screen color wheel A tool used to adjust the color balance and hue Configure A feature enabling users to adjust settings that determine how the scanner buttons and scanning software perform operations ConnectCom Solutions The company that makes the SCSI card HP recommends for use with this scanner context sensitive Help Context sensitive Help answers questions related to the currently displayed topic The Help is provided in four ways Text Labels ToolTips Info bar messages and Help commands contrast The range between the lightest and darkest shades in an image An image with high contrast has few gray shades between black and white and appears to be dominated by stark light and dark tones An image with low contrast has many shades of gray and tends to look flat and dull Change contrast using the highlight shadow and midtone settings 112 control range This range determines the number of bits used for exposure compensation shadow detail and black and white threshold adjustment displays The higher the bit depth the finer the level of control in adjusting these image manipulation functions crop To eliminate portions of an image from the final scan custom set
11. 64 Scanning from HP PrecisionScan Pro Scanning from other programs You can bring an image directly into an open file in one of your programs if the program supports TWAIN or the HP ScanJet Plug in Generally the program is compliant if it has a command such as Acquire Scan or Import New Object If you are unsure if the program is compliant or what the command is called see the documentation for the program When scanning from within a program that supports TWAIN or the HP ScanJet Plug in the HP PrecisionScan Pro software may start if the program allows it If the HP PrecisionScan Pro software starts you can make changes to the image as you normally would If not the image returns to the program immediately If your program does not support TWAIN or the HP ScanJet Plug in you can try to copy and paste or drag and drop the image into the program Or save the image as a file and then place the file in the program Back to TOC To scan from other programs 1 Start a scan from within the other program by choosing the Acquire or similar command 2 Ifthe HP PrecisionScan Pro software opens and displays the preview image create a selection area You can crop the scan if necessary select the output type and make optional adjustments as you normally would See the appropriate sections in this chapter for instructions 3 When finished making changes to the scanned image do one of the following to perfo
12. ADF 66 sizes ADF 7 sizes scanner glass 7 types of 7 paper jams ADF clearing 93 preventing 91 Paste command 57 pasting images 57 patterns descreening 49 PDF files printing documentation 5 saving scans as 22 scanning to 16 uses for 52 percentages scaling 35 photos E mail Photo button 16 inverting colors 39 output types for 34 troubleshooting 81 Photoshop Plug in See HP ScanJet Plug in PICT files 52 picture clippings Scrapbook 58 pink images troubleshooting 84 pixel color transparent items 74 viewing 45 pixel depth options for 61 pixel definition 118 pixels per inch PPI definition 119 plug in definition 118 PNG files 52 pointers See cursors pop up menus definition 118 portable network graphics 52 portrait orientation definition 119 posting scans definition 119 power troubleshooting 75 PPI pixels per inch definition 119 preferences definition 119 for scanner buttons 25 for scanning software 60 shortcuts for 102 preparing originals 7 preview window definition 119 previewing scans options for 61 toolbar shortcut 105 using HP PrecisionScan Pro software 31 Print command shortcuts 102 105 using 54 printing copies 21 documentation 5 from HP ScanJet Copy Utility 6 resolutions for 119 scans 54 toolbar shortcuts for 105 troubleshooting 87 problems solving See troubleshooting Product Tour command 104 product tour viewing 5 programs e mail 18 fax 20 scanning from 64 sending
13. Screens also use fewer colors to display an image Even if an image looks incorrect on the screen it might print the way you want What is the difference between zooming and resizing Use Zoom In to view an area of the scanned image close up Use Zoom Out to return to the original view of the image The zoom commands do not change the final size of your scan they just give you a different view on a monitor To reduce or enlarge the size of the final scan use the Resize command on the Tools menu Getting started 13 What do need to know about scanning text When you scan an item containing text you can use the text either as a scanned image such as a fax or photo archive or as text you can edit Do one of the following to have the optical character recognition OCR software make the text editable automatically and send the text to a supported word processing program e Use the EDIT TEXT scanner button Editable text appears in the word processing program associated with the button e Inthe HP PrecisionScan Pro software choose Scan To from the Scan menu choose Text File from the Destination pull down menu and click Scan 14 Getting started Back to TOC Back to TOC 2 Scanning from scanner buttons The scanner buttons provide an easy way to scan items directly to destinations or files using settings optimized for the destination you choose When you use a scanner button except HP SCANNING SOFTWARE you do not view or
14. To complete your first scan using the scanner buttons 1 Load the item in the scanner See To load the item in the scanner on page 9 2 Select COLOR COPY or B amp W COPY by pressing the button until the light next to your choice is lit Only select COLOR Copy if you are printing to a color printer Q e e O Color or B amp W button 3 To make more than one copy press NUMBER OF COPIES until the number you want appears on the display Number of copies button Back to TOC 4 Onthe scanner press Copy The scanner scans the item using settings optimized for printing this type of item and then prints the item to the default printer Copy button If you have not already scanned using the HP PrecisionScan Pro software see To complete your first scan using the HP PrecisionScan Pro software on page 11 Back to TOC Getting started 11 To complete your first scan using the HP PredsionScan Pro software 1 Load the item in the scanner See To load the item in the scanner on page 9 With the item loaded press HP SCANNING SOFTWARE on the scanner The scanner scans the item to the HP PrecisionScan Pro software choosing the best settings for this type of item When the scanned image appears in the preview window of the software draw a selection border around the image or portion of the image you want To do so click on one corner of the area you want and while holding down the mouse button drag the cursor
15. button except HP SCANNING SOFTWARE Follow the directions on the screen to complete the scan If you chose the HP SCANNING SOFTWARE scanner button or you started scanning from the HP PrecisionScan Pro software a The ADF Scan dialog box opens and displays the current out put type resolution and page size which you can change Or you can click Load Settings and choose settings you have preset b To scan the item to a file click Scan Or to scan directly to a destination click Scan To select a destination and click Scan Back to TOC UE E 67 Scanning from the XPA Scanning slides To scan standard 35 mm slides you need the larger template and the You can scan slides or negatives using the XPA You should NOT use smaller slide template the XPA to scan full size A4 or Letter presentation slides and transparencies To scan these full size items place them on the scanner glass place a white piece of paper on top and scan as you normally would using the Scanner Glass command on the Scan 1 With the XPA connected to its port on the scanner restart the menu software To scan slides 2 Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Hewlett Packard 68 Using accessories 3 Place the slide template in the cutout of the large template 4 5 Place up to four slides one in each slot in the template lt
16. change scanned images before they go to the destination or file To view or change images use the HP SCANNING SOFTWARE button which sends the scanned image to the HP PrecisionScan Pro software See the next chapter Scanning from HP PrecisionScan Pro Tip You can change the default settings for buttons on the scanner See Changing settings for buttons on page 25 16 Scanning from scanner buttons Overview of scanner buttons Back to TOC as e mail photo number e mail document Of copies E mail Fa i Copy E mail Scan using settings optimized for e mail The scanned image is attached to a new e mail message e mail photo e mail document Choose the original type before pressing E MAIL to ensure the best settings are used Choose E MAIL DOCUMENT if the original contains text only or both text and graphics The light next to the currently selected choice is lit Fax Scan using settings optimized for faxing The scanned image is a new fax message Copy Print copies using settings optimized for printing At the computer you can click Cancel to choose additional copy settings in the HP ScanJet Copy Utility before the pages print number of copies Choose the number of copies before pressing COPY color copy b amp w copy Choose one before pressing COPY to ensure the best settings are used Only use color copy if you are printing to a color printer and want a color copy The light next to
17. connected to the scanner The scanner is making a loud clicking or grinding noise The scanner is locked Unlock the scanner Use your finger to flip the lock down to the unlocked position Back to TOC Troubleshooting usage and maintaining 79 Resolving image quality issues Resolving issues with scanned images This section contains solutions to issues that affect all scanned This section contains information for resolving image quality issues images regardless of whether you used the scanner glass or the ADF whether you scanned using the scanner glass the ADF or the XPA If you were printing see also Resolving issues with printed copies on e Resolving issues with scanned images See this page pagesa e Resolving issues with printed copies See page 82 a Scanned images are too light or too dark e Resolving issues with slides and negatives See page 84 The original image might be very light or dark or be printed on colored paper Adjust the midtone highlight and shadow settings from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 29 Scanned images have black dots or streaks in top and bottom margins ABCDEF M SACD EFO LM Ci SABCDEFGH IJK CDEFGH 456789ABCDEFG 89ABCDEF PESEE TAa There might be ink glue white out or some other substance on the scanner glass Clean the scanner glass See Cleaning the scanner on page 95 80 Troubleshooting usage and ma
18. it is tall is called a landscape orientation posting scans Term for scanning items directly to a website PPI Pixels Per Inch A measurement of resolution for monitors and scanners where the individual element is a square pixel preferences Refers to a user s preferred method of using the scanner The scanning software automatically saves certain preferences such as the location of toolbars and the destination of a scan that it detects during normal use of the scanner Some preferences are restored each time the scanner is used others are maintained only throughout a scanning session preview A feature that displays a scanned image so you can view it in the scanning software You can then select an area to be saved make adjustments to the tone color and size and save the final image preview window The rectangular area in the software where the scanned image is displayed 119 printer resolution A measurement of the number of dots per inch dpi the printer is capable of printing Typical laser printers have resolutions of 600 dpi typical ink printers have resolutions of 300 dpi for photographs and 600 dpi for text while imagesetters have resolutions of 1200 or 2400 dpi The more dots per inch the smoother the output and the greater the number of grayscale levels and colors the device can describe Product Tour The Product Tour provides an overview of the scanner s capabilities and how scanning tasks ar
19. possible results choose the scan setting for text and process only crisp clear text See What to expect from OCR programs on page 24 Converted text does not appear in my word processing program Do one of the following e f you pressed EDIT TEXT on the scanner text opens in Microsoft Word or SimpleText by default Change which program displays the text See Changing settings for buttons on page 25 e Cut and paste the text into the program you want If the text is still not editable work with the text as an image or retype it do not know how to process text using a different OCR program Do one e Scan the item from the OCR program using TWAIN or the HP ScanJet Plug in See Scanning from other programs on page 64 e Scan the item to the HP PrecisionScan Pro software save the scanned image as an image file and open the file in the other OCR program 86 Troubleshooting usage and maintaining Back to TOC The converted text did not retain font size and style when the text was placed in a word processing program Word processing programs cannot always accept the original formatting of the scanned text Reformat the text in the word processing program Converted text appeared in the word processing program without its formatting and wanted it or vice versa e You can try to keep formatting framed or not flowed Change the preference to the one you want For the EDIT TEXT button on the scanner see Changing
20. reduce or increase the physical size of an image while maintaining aspect ratio the ratio of the horizontal dimension to the vertical dimension scan To capture a picture photograph or text as a digital electronic image using a scanner This term also refers to the image that has been scanned Back to TOC scanning source Scanning or scan sources include the flatbed transparency slides and transparency negatives scanner bed The glass surface of the scanner where you place items to scan Sometimes referred to as the scanner glass scanner glass The glass surface on the scanner where you place items to scan Sometimes referred to as the scanner bed scanner lid The lid or cover of the scanner which holds the original paper flat for scanning screen resolution The measurement of the number of lines per inch lpi that a screen can display This is usually 72 lpi SCSI Small Computer System Interface An interface that lets you attach hard disks and other high performance peripherals to your computer selection area The area inside the rectangular border drawn around a portion of the image in the Preview area The selection area is scanned when you drag and drop save to a file copy to the clipboard or print Back to TOC shadow The darkest area of an image usually reproduced as near black on the computer screen or when printed The range between highlight and shadow determines the quality a
21. scanner glass e If you are using the ADF the ADF window might need to be replaced See Replacing the ADF Window on page 98 Colors in the scanned image are different from the original item Scanners monitors printers and different operating systems interpret color differently Use the hue and saturation settings in the HP PrecisionScan Pro software to adjust the colors In the HP PrecisionScan Pro software all of the image scanned when only wanted part or vice versa The selection area might not be selected correctly Make sure the selection border is surrounding the area you want in the final scan Scanned images are crooked The item might have been placed crookedly or shifted when you closed the lid Straighten the original on the scanner glass and scan again thought made the image smaller or larger before the final scan in the HP PrecisionScan Pro software but it is still the same size as the original You might have zoomed in or out which does not change the size of the image Change the output size See Resizing output dimensions on page 35 Back to TOC An original photo was fuzzy and the scanned image looks even worse The sharpening level needs to be increased In the HP PrecisionScan Pro software adjust the sharpening See Sharpening an image on page 38 Scanned images are grainy jagged or fuzzy e You resized the image in a program other than the HP PrecisionScan Pro software Resize
22. selected the software automatically determines the output type of the area inside the selection border Automatically adjust exposure after selection When selected the scanning software automatically changes the controls in the Adjust Exposure and Adjust Black amp White Threshold commands to the optimal values each time you create a new selection area Values for an image do not change if you create a different selection area while the Adjust Exposure or Adjust B amp W Threshold dialog box is open When cleared the scanning software does not automatically reset the controls in these two tools Automatically adjust color after selection When selected the scanning software automatically changes the controls in the Adjust Color command to the optimal values each time you create a new selection area Values never change if you create a different selection area while the Adjust Color dialog box is open When cleared the scanning software does not automatically reset the controls Back to TOC Resolution tab options The Resolution tab controls the default resolution values available when you select Resolution on the Tools menu Default values are already set but you can add custom resolution values or delete values The range of resolution is 12 to 999 999 Click Add to add a value Or select a value and click Delete to delete that value Text tab options The Text tab of the Preferences dialog box controls the following p
23. that starts the HP PrecisionScan Pro software See also HP PrecisionScan Pro software HP Share to W eb An automated feature that sends scanned images directly to a destination on the Web Links are available only in English HTML HyperText Markup Language A language used in creating documents for the World Wide Web Documents can be saved in HTML hue The distinctive characteristic of a visible color that enables you to distinguish it from other colors Six hues are especially important in photography scanning and printing red yellow green cyan blue and magenta Hue is determined by the frequency of the wave of light that creates the color See also saturation image An electronic picture that can be displayed on a computer screen or saved to a disk 116 image editor A program that lets you modify bitmapped drawings and photographs image size The size of the image expressed in bytes and displayed in the Info bar File size and image size may vary depending on the file type import To bring a scanned image into a document from another program Info bar A form of assistance that appears in the lower left corner of the screen and displays the width and height of the output image the scale percentage the Output Type currently selected and the size of the output image interpolated resolution Resolution that is changed in the scanning software rather than in the hardware For example if your scanned
24. the Tools menu click Change Resolution 2 Doone of the following e Select a value from the list e Type a value between 12 and 999 999 in the field and press ENTER The resolution changes as soon as you select a value To reset resolution On the Tools menu click Change Resolution Then click Ee Back to TOC Changing contrast The contrast is controlled by the midtone highlight and shadow settings See Changing midtones on page 40 Changing highlights on page 41 and Changing shadow on page 42 Back to TOC Scanning from HP PrecisionScan Pro 37 Rotating an image You can rotate the image in 90 degree increments clockwise or counterclockwise You might need to rotate the image if you placed the bottom of the item at the top of the scanner glass or if the item was sideways Items such as negatives in their template often scan sideways To rotate an image Do one of the following e To rotate an image clockwise On the Tools menu click Rotate right 90 Or click e To rotate an image counterclockwise On the Tools menu click Rotate left 90 Or click A on the toolbar Repeat to continue turning T lu F on the toolbar Repeat to continue turning Mirroring reversing an image You can mirror or reverse an image from side to side on the vertical axis Mirroring an image allows you to see the elements of the image on the opposite side of their actual position Mirroring can be particularly u
25. the scan in one of these ways e On the scanner press HP SCANNING SOFTWARE a e Inthe HP PrecisionScan Pro software click on the toolbar Once you start a new scan the scanner does a preliminary scan of the item and displays the scanned image in the HP PrecisionScan Pro s the HP PrecisionScan Pro software click New Scan on the software Then you can see the scanned image and edit it if can menu necessary before sending it to a destination or saving it as a file The scanned image appears in the HP PrecisionScan Pro software This scanned image is the preview image You can make changes such as selecting only part of the image or adjusting the contrast When you send the image to another program such as e mail place the image on a website or save it as a file the scanner performs a final scan of the item that includes any changes you made Directions for making optional adjustments and completing the scan appear in this section To start preview a new scan 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 32 Scanning from HP PrecisionScan Pro Cropping or selecting an area for final scan Once a scanned image appears in the HP PrecisionScan Pro software you must select which area becomes the final scanned image by creating a selection area When you create a selection area a dotted selection border appears around the area selection border
26. to 50 troubleshooting 77 progressive JPEG files 52 Prompt for Another Page option 26 Q quality troubleshooting copies 82 scanned images 79 Quit shortcut for 102 R raster definition 119 Reader Adobe Acrobat 52 See also PDF files readouts tonal resolution 63 Ready cursor 107 receipts scanning 7 red color channel 48 red line histogram 45 reflecting images 37 removing frames 23 selection areas 32 replacing ADF window 98 resetting all adjustments 38 default colors 48 exposure adjustments 40 output types 34 resolution 36 sharpen levels 38 Resize command shortcuts 103 using 35 resizing images 35 keyboard shortcuts for 103 selection areas 32 troubleshooting 13 resolution automatic 13 button settings 26 changing 36 definition 119 interpolated 116 optical definition 117 print vs screen 13 printers 119 range of values 62 screen definition 120 troubleshooting 81 websites optimizing for 55 Resolution tab options 62 Return Image To command shortcuts 105 using 64 reversing images color 39 layout 37 RGB values definition 120 transparent items 74 viewing 45 rich text format RTF definition 120 using 53 Index 129 rollers cleaning 96 Rotate Left command shortcuts 103 105 using 37 Rotate Right command shortcuts 103 105 using 37 rotating images keyboard shortcuts for 103 toolbar shortcut 105 using HP PrecisionScan Pro software 37 RTF rich text format definition 120 using 53 S satu
27. 21 using 53 tips Smart Friends 30 tonal resolution adjusting 63 tone definition 121 toolbar shortcuts 105 tools black eyedropper 42 white eyedropper 41 Tools menu shortcuts for 103 transparencies adjusting colors 72 scanning 71 troubleshooting 84 transparency adapter XPA cleaning 96 media sizes 8 negatives scanning 69 slides scanning 67 transparencies scanning 71 troubleshooting 84 90 using 67 transparency exposure adjustment tool 122 trays See input tray ADF troubleshooting ADF 91 checklist 75 copies 82 e mailing 87 faxing 87 frequently asked questions 12 image quality 79 negatives 84 OCR 85 scanner buttons 78 scanner not responding 77 slides 84 slow scanning 12 78 transparencies 84 TWAIN programs 89 XPA 90 zooming 13 True Color definition 122 shortcut for 103 using 34 turquoise line histogram 45 TWAIN programs definition 122 returning images to 51 scanning from 64 troubleshooting 89 24 bit color definition 109 Type of file options 26 Typing cursor 107 U underlined text converting 24 Undo Editing Changes command shortcuts 103 105 using 38 uniform scaling definition 122 uninstalling software 100 Universal Serial Bus See USB unlocking scanner 77 Unselect All 32 103 USB definition 122 User s Manual shortcut to 104 Vv vector images definition 122 View menu shortcuts for 103 viewing previewing scans 31 product tour 5 RGB values 45 Setup and Support Guide 100 Ww warnings
28. 25 preferences for scanning software 60 saturation 46 shadows 42 tonal resolution 63 Adobe Acrobat Reader 52 See also PDF files Adobe Photoshop Plug in See HP ScanJet Plug in Advanced menu shortcuts for 104 alarms highlight and shadow 43 alcohol cleaning with 95 96 alerts highlight 43 shadow 43 Smart Friends 30 aliasing definition 109 anti aliasing definition 109 applications See programs approximate size definition 110 ASCII text saving as 53 attaching files to e mail 17 automatic cropping definition 110 settings 26 automatic document feeder See ADF automatic exposure adjustment 62 automatic resolution 110 Automatically Set Type option 33 B backgrounds adjusting 44 balance color adjusting 46 definition 111 Balloon Help 104 bed scanner definition 120 printing entire 54 selecting entire 32 best quality settings 61 bit depth definition 110 bitmap files definition 110 black and white bitmaps adjusting colors in 48 definition 110 shortcut for 103 black and white copies button for 16 making 21 black and white images inverting colors 39 output types for 34 black and white threshold changing 47 definition 110 black areas adjusting 42 black eyedropper tool 42 black images troubleshooting 80 black output levels changing 44 blank pages troubleshooting 21 80 82 blue color channel 48 blurred scans troubleshooting 80 books scanning pages from 7 borders selection definition 110 moving 32 boxes a
29. 355 6 mm 8 5 by 14 inches Use the glass to scan the item in sections The botom of the scanned image is cut off e The ADF can handle items up to 355 6 mm 14 inches long If the item is longer scan it in sections on the glass If the item is the correct length choose the correct page size setting in the ADF dialog box prompt before scanning e f sent to a printer the item might be too complex require too much memory for the printer to process If possible choose a printer with more memory Or select a lower resolution or different output type Pages scanned from the ADF only appear as vertical lines or all one color There might be a page on the scanner glass Raise the ADF unit and remove any pages on the scanner glass 92 Troubleshooting usage and maintaining Setting scanner lamp controls You can set the scanner lamp to use either Energy Save mode or Faster Scan mode These scanner lamp controls are available in the HP ScanJet Controls control panel Energy Save mode While in Energy Save mode the scanner lamp stays on as long as the software is running and might stay on for a while after the software is closed However after about ten minutes the scanner lamp automatically turns itself off Because the scanner lamp automatically turning itself off the scanner conserves energy when Energy Save mode is enabled Energy Save mode is the default setting for the scanner To enable Energy Save mode 1 Choose
30. 9 using 64 HP Scanning Software button 16 25 HTML file formats definition 115 using 53 hue adjusting 46 automatic adjustment 62 definition 115 keyboard shortcuts 104 Image and Text option 26 Image option 26 Image Output options 26 image quality troubleshooting 79 images darkening 40 definition 115 file formats 52 highlights adjusting 41 inverting colors 39 lightening 40 midtones adjusting 40 mirroring 37 output levels adjusting 44 resizing 35 rotating 37 sending to programs 50 shadows adjusting 42 sharpening 38 Import command 77 import definition 116 importing scans 64 increasing details 42 image clarity 38 saturation 46 info bar 106 116 input tray ADF loading 66 troubleshooting 91 installing ADF window 99 127 128 Index insufficient memory troubleshooting 82 intensity See saturation internal mirror contaminated 82 interpolated resolution definition 116 Invert Colors command shortcuts 104 using 39 isopropyl alcohol cleaning with 95 96 J jagged images definition 116 troubleshooting 83 jaggies definition 109 jams ADF clearing 93 preventing 91 JPEG files definition 116 output types for 34 using 52 K keyboard shortcuts 102 keys See scanner buttons L lamp automatic turn off 77 broken 84 90 modes 92 stays on 77 landscape orientation definition 116 languages OCR 62 large file size option for See also file sizes large template using 67 launching software 30 lid sc
31. Control Panels from the Apple menu and then choose HP ScanJet Controls from the submenu 2 Inthe HP ScanJet Controls dialog box click the Lamp tab 3 Click Energy Save to select Energy Save mode 4 When finished close the HP ScanJet Controls dialog box Back to TOC Faster Scan mode After the scanner lamp has turned off it must warm up again before the scanner can begin scanning This warm up process takes about 30 seconds As a result the time it takes to scan an item immediately after the scanner lamp turns on is longer than the time it takes to scan subsequent items To help prevent scanning delays caused while the scanner lamp is warming up you can enable Faster Scan mode This mode allows you to set a time such as the beginning of your business day when the scanner lamp automatically turns itself on The scanner lamp stays on for ten hours and then turns itself off Because the scanner lamp stays on even if you are not using the scanner or the software the scanner uses more energy when Faster Scan mode is enabled To enable Faster Scan mode 1 Choose Control Panels from the Apple menu and then choose HP ScanJet Controls from the submenu 2 Inthe HP ScanJet Controls dialog box click the Lamp tab 3 Click Faster Scan to select Faster Scan mode 4 Inthe Select Time text box type the time when you want the scanner lamp to turn on The scanner lamp turns on at this time daily while Faster Scan mode is enabled 5 W
32. HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 29 Or adjust the contrast from the HP ScanJet Copy Utility Also if possible for text use originals printed with black ink on white paper e The printer might be out of toner or ink Print a different file from another program to the printer to see if the issue lies with the printer Back to TOC Vertical white stripes appear on the page e The printer might be out of toner or ink Print a different file from another program to the printer to see if the issue lies with the printer e The scanner internal mirror might be contaminated Contact the Customer Service Center for service The bottom of the printed page is blank or part of a graphic is cut off ABCDEFGHIJKLM 789ABCDEFGH IJ The page might be too complex The printer does not have enough memory to process the page Set the resolution of the image to 300 dpi or less in the HP PrecisionScan Pro software See Changing resolution on page 36 Back to TOC Colors in printed images are incorrect The output type or printer settings might not be correct Choose a different output type and print again Check the printer settings If it is a color printer check if the printer is out of ink or toner Scanned images are jagged or fuzzy e The output type in the HP PrecisionScan Pro software might not be set correctly Set the output type to True Color or Grayscale Se
33. See Resolving issues with scanned images on page 79 e Printed copies do not look good See Resolving issues with printed copies on page 82 e Text on images is not editable See Resolving issues with editable text on page 85 e Slides or negatives do not look good See Resolving issues with slides and negatives on page 84 Scans are not arriving at the destination choose See Resolving issues sending to destinations on page 87 am having an issue with the XPA or ADF e Pages are jammed in the ADF See Clearing jams from the ADF on page 93 e There is an issue with the ADF other than pages jamming See Resolving issues with the ADF on page 91 e There is an issue with the XPA See Resolving issues with the XPA on page 90 Back to TOC Resolving issues that did not generate messages If the scanner or software is not working but no message appears look for the cause and solution in this section Items you scanned previously are no longer on the computer The scanned image might not have been saved as a file If you send an image directly to a destination the scanned image is not saved on the computer Use the FILE button on the scanner or save files using the HP PrecisionScan Pro software The scanner lanp stays on The scanner lamp stays on as long as the software is running and might stay on for a while after the software is closed This is normal and the lamp will turn off on its own saved a sc
34. Start scanning from within another program when e You want to bring a scanned item into an open program such as your word processing program e The program in which you are working is compliant with TWAIN or the HP ScanJet Plug in which is an Adobe Photoshop plug in A program is compliant if a command like Acquire Image or From Scanner appears on a menu such as the File menu If you are unsure whether your program complies with TWAIN standards or supports Photoshop plug ins or you do not know the command for inserting a scanned item see the documentation for the program See Scanning from other programs on page 64 Using the HP Scanjet Copy Utility Start scanning from the HP ScanJet Copy Utility when you want to make copies and need to make standard copy adjustments such as reducing or enlarging or lightening or darkening You can also choose a printer other than the default To start the utility in the HP Scanning Software folder double click HP ScanJet Copy Utility For help using the utility move the pointer over the button or option to find more information about the feature Back to TOC Getting started 7 Selecting and preparing items Before placing items in the scanner follow these guidelines for selecting and preparing them to prevent damage to the items and the scanner Items for the scanner glass The scanner glass can scan the widest range of items including e Paper items e News clippings receipts
35. above the ADF window e rollers e separation pad 3 While holding the document output tray down open the document To clean the ADF input tray 1 Disconnect the power cable from the scanner 1 While holding down on the document input tray open the hatch Back to TOC Troubleshooting usage and maintaining 97 4 Wipe the ADF window which is a long clear bar You may dampen the cloth with window cleaner water or isopropyl alcohol CAUTION Use only these cleaning fluids and spray them only on acloth Using other cleaning fluids or spraying any fluids on the ADF can damage the ADF window 5 Check the flat gray bar above the ADF window The bar should be gray without black or other markings If necessary clean the flat gray bar 6 Close the input tray and then close the hatch Press down firmly on both sides until you hear a click 7 Ensure that the scanner glass is also clean See Cleaning the scanner on page 95 98 Troubleshooting usage and maintaining Back to TOC Replacing the ADF Window 3 Lift the input tray of the ADF to expose the ADF window If the ADF window becomes scratched or uncleanable you might need to replace it Order the ADF window from Hewlett Packard To remove the ADF window 1 Disconnect the ADF cable from its port on the scanner 2 Liftthe ADF off of the scanner Lift firmly using your fingers to separate the rear bracket from the scanner 4 Using a small coin push each of the f
36. age Back to TOC Scanning from scanner buttons 27 ADF Page Size options If you are using an ADF with the scanner select the size of the pages you load in the ADF e Letter e Legal e A4 For more information about loading items in the ADF see Scanning from the ADF on page 66 28 Scanning from scanner buttons Back to TOC Back to TOC 29 3 Scanning from HP PrecisionScan Pro Using the HP PrecisionScan Pro software you can preview scanned images and make changes to the images before you send them to a destination or file them You start the HP PrecisionScan Pro software from a scanner button or the HP Scanning Software folder on your computer You can also start the HP PrecisionScan Pro software from another program such as a word processing or image editing program if the program is compliant with TWAIN or supports the HP ScanJet Plug in See Scanning from other programs on page 64 for more information Overview of the HP PrecisionScan Pro software The HP PrecisionScan Pro software provides preview capabilities and tools for changing an image Some of the changes you can make include e select only part of or crop the preview image to become the final scanned image e change the resolution resize the scanned image change the contrast 30 Scanning from HP PrecisionScan Pro To start the software without initiating a scan In the HP Scanning Software folder double click HP PrecisionScan Pro The sof
37. ages sharpening 38 troubleshooting 81 83 G gamma changing setting 61 definition 114 GIF files definition 114 output types for 34 using 52 glass cleaner using 95 glass scanner cleaning 95 definition 120 loading items 9 preparing documents for 7 grainy definition 114 graphics See also images cut off 82 file formats 52 OCR conversions 23 Graphics Interchange Format See GIF files grayscale 8 bit 109 definition 114 output type using 34 shortcut for 103 green color channel 48 grinding sounds troubleshooting 77 gum backed paper scanning 7 H halftone definition 115 handwriting converting 24 Height field resizing images 35 Help Balloon 104 Help online HP ScanJet Copy Utility 6 printing 5 shortcuts for 102 104 using 30 highlights adjusting 41 alarms 43 automatic adjustment 62 clipped areas checking for 43 definition 115 histogram 45 transparent items adjusting for 73 histograms 45 115 HP PrecisionScan Pro Help 30 HP PrecisionScan Pro software button for 16 customizing settings 60 dragging and dropping files using 58 features 29 help using 30 menus troubleshooting 78 preferences setting 60 product tour viewing 5 scanning with 31 settings automatic 12 shortcuts 102 starting 30 toolbar shortcuts 105 uninstalling 100 when to use 6 HP ScanJet Controls 25 HP ScanJet Copy Utility 6 HP ScanJet on the Web 104 Index HP ScanJet Plug in definition 115 returning scans with 51 troubleshooting 8
38. an Pro software to that resolution Images scanned from the HP PredisionScan Pro software are larger than the original when Viewed or printed from another program The other program did not accept the image size information Scan the image at a lower resolution When you scan at a resolution the program accepts it will display or print the image at the correct size The image is too big or too small In the HP PrecisionScan Pro software set the physical width and height of the image in the Resize dialog box See Resizing output dimensions on page 35 When I try to scan to the Web from the HP PrecisionScan Pro software the image is too large or does not look good on screen Scan settings for this image might be set incorrectly See Tips for best image quality on page 59 82 Troubleshooting usage and maintaining Resolving issues with printed copies Use this section to help resolve issues with printed pages Parts of the page around the edges are not printing Printers cannot print right up to the edge of the paper To get the image to fit inside the printable area you must slightly reduce the size of the image in the HP PrecisionScan Pro software and then reprint the image Copies are too light N e If you are copying an item printed on colored paper there might not be enough contrast between the ink and paper colors Adjust the highlights shadows midtones and resolution settings from the
39. an color originals as black and white by changing the color option for the scanner button such as E MAIL you will be using See Changing settings for buttons on page 25 Or in the HP PrecisionScan Pro software clear the Automatic Set Type option and choose Grayscale or a black and white output type before you scan See Selecting output type on page 33 How can I reduce the file size To reduce file size e Save files using a compressed format such as compressed TIFF or JPEG e Avoid using the True Color output type unless necessary This output type offers exceptional quality for color photos or drawings but it also creates large file sizes e Set the resolution no higher than necessary Generally the resolution the software automatically sets provides the best balance between image quality and small file size e For photos significantly reduce file size by cropping the photo to select just one area as the final scanned image Or resize the entire photo to smaller dimensions Back to TOC Should change the resolution The HP PrecisionScan Pro software sets the resolution for you In almost all cases you get the best results and the smallest file size if you use the resolution the software has determined to be best for the type of original you have What is the difference between screen and print quality A computer screen usually displays images at 72 to 75 pixels per inch PPI Print resolution is usually higher
40. an image on page 38 To reset black and white threshold On the Advanced menu click Adjust Black amp White Threshold 2 Click Auto 48 Scanning from HP PrecisionScan Pro Setting which colors become black or w hite in black amp white bitmaps This procedure only applies to color images that will be using the Black amp White Bitmap output type It allows you to create special effects or to correct for originals on colored paper Images consist of pixels In color images each pixel has a varying amount of Red Green or Blue to create its specific color You can determine whether the Red Green or Blue in each pixel turns to black or white in the final scanned image Back to TOC To set which colors becorre black or white in black amp white bitmaps Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a dot beside it 2 On the Advanced menu click Adjust Black amp White Threshold 3 Select a color channel from the Scan using channel list e Choose Red to change the red in the image to white Green and blue become black Useful for originals printed on pink or red paper Choose Green to change the green in the image to white Red and blue become black Useful for originals printed on green paper Choose Blue to change the blue in the image to white Red and green become black Useful for originals printed on blue paper Choose NTSC Gray to convert light shades of all co
41. anned image to a file but now cannot open the file in the program I want You might have saved the file in a format the other program cannot use Save the file in a different format the program can use Look in the File Open or Import command for the program to see which file types it supports Troubleshooting usage and maintaining 77 The scanner is not working One or more of these issues might be causing the problem The scanner was not installed properly The SCSI card or drivers were not installed properly The SCSI card or cable is not compatible with the scanner The scanner address is not properly set or multiple SCSI devices are set to the same address e f the scanner is emitting a grinding sound the scanner is locked See Checking the basics on page 75 and the Setup and Support Guide The scanner does not scan right away If the scanner has not been used for a while the scanner lamp has turned itself off Wait for a few seconds for scanning to begin When press E mail Fax or Edit Text on the scanner the incorrect program opens e Acable might be loose Check that the USB or SCSI cable is securely connected e Check which program is set to open when you press E MAIL FAX or EDIT TEXT on the scanner See Changing settings for buttons on page 25 78 Troubleshooting usage and maintaining When I choose HP Scanning Software on the scanner the image does not appear in the software e A cable might be
42. anner 120 light areas adjusting 41 copies troubleshooting 82 scans troubleshooting 79 light bulbs broken 84 90 stay on 77 light media scanning 7 lightening images 40 lines troubleshooting 80 82 loading items ADF 66 scanner glass 9 loading settings 60 long items scanning 91 M magazine pages scanning 7 making copies quality troubleshooting 82 troubleshooting 87 using scanner button 21 manual printing 5 margins adjusting for 82 Maximum Pixel Depth option 61 maximum pixel depth definition 117 memory insufficient 82 menu shortcuts 102 menus troubleshooting 78 Microsoft Word removing frames in 23 midtones adjusting 40 automatic adjustment 62 definition 117 range for 40 transparent items adjusting for 73 millions of colors 117 Mirror command shortcuts 103 using 37 mirror contaminated 82 mirroring images keyboard shortcuts for 103 using tools 37 misfeeds ADF 91 moir definition 117 More Options button identifying 16 using 25 moving selection areas 32 multipart forms scanning 7 multiple feeds troubleshooting 91 multiple pages options for 26 scanning 61 N negatives adjusting colors 72 scanning 69 troubleshooting 84 new documents troubleshooting 88 New Scan command shortcuts 102 105 using 31 news clippings scanning 7 noise reduction definition 117 settings for 61 noisy scans troubleshooting 77 not responding troubleshooting 77 NTSC Gray channel 48 number of copies but
43. aved in GIF file format and displayed on Web Palette the Web Color drawings or logos without much shading and with a Spot Color concentrated area of a single color The image is to be used for any purpose To reset output type Back to TOC On the Output Type menu click Automatically Set Type The software chooses the best output type based on the image inside the selection area Back to TOC Making optional adjustments basic These tools are needed most often but using any of them is still optional Depending on the output type chosen some tools will not be available Scanning from HP PrecisionScan Pro 35 Resizing output dimensions You can resize the image before you do the final scan by changing the output dimensions Resizing the scanned image to the actual dimensions you need before performing the final scan helps ensure the best image quality If you need to resize images to fit in a file such as word processing document resize them here in the scanning software Resizing images in the other program may cause them to be fuzzy or have jagged edges To resize an image 1 On the Tools menu click Resize The Resize dialog box opens 2 Doone of the following e If necessary select a unit of measure in the Units field In the Output Dimensions area type a new value in the Width or Height field and press ENTER e Inthe Scale field select a scale percentage New values appear in the Scale Widt
44. b Palette Spot Color Grayscale Black amp White Bitmap Automatically Set Type Rotate Left 90 Rotate Right 90 Mirror Resize Change Resolution Sharpen 103 Choose the Output Type Only one can be selected Allow the software to select the output type based on the contents of selection area Rotate the image counterclockwise by 90 degrees Rotate the image clockwise by 90 degrees Reverse the image side to side Resize the selection area This changes the output file size also Change the resolution of the final scanned image Adjust the sharpening 104 Adjust Color Adjust Exposure Adjust Black amp White Threshold Invert Colors Descreen Adjust colors hue and their intensity saturation Adjust the contrast midtones detail in light areas highlights and detail in dark areas shadows Adjust which values in the image will be represented as black or white Make colors in the image their opposites In the scanned image reduce the appearance of undesirable patterns that are in a printed original About Balloon Help Show Balloons Hide Balloons User s Manual HP ScanJet on the Web Product Tour Enable All Smart Friends Disable All Smart Friends HP PrecisionScan Pro Help Back to TOC Display instructions for using the Mac OS Balloon Help Turn on and turn off Balloon Help If you are using Balloon Help Hide Balloons ap
45. cessing program and the text appears inside a frame you do not want double click the frame border and click Remove Frame or a similar command To prevent this from happening in the future see Setting preferences on page 60 To send to a program 1 On the Scan menu click Scan To 2 Choose a program from the list and click Scan 3 Ifthe program you select accepts multipage files you might be asked if you have more pages to scan to this file Do one of the following e If this is a one page item click Done e If there are more pages of this item load the next page in the scanner and click Scan on the computer Repeat until all pages are scanned Then click Done The destination program opens and displays the scanned image Back to TOC Scanning from HP PrecisionScan Pro 51 To create editable text 1 Choose Scan To from the Scan menu 2 Choose Text File from the Destination pull down menu and then click Scan 3 Select a text or text and image file format in the Format pull down menu and then click Save See List of file types on page 52 4 Ifthe program you select accepts multipage files you might be asked if you have more pages to scan to this file Do one of the following e Ifthis is a one page item click Done e f there are more pages of this item load the next page in the scanner and click Scan on the computer Repeat until all pages are scanned Then click Done The OCR program opens and creates
46. chment in a new e mail message your e mail program is supported If you are using an unsupported e mail program such as a Web based program like Microsoft Hotmail the scanner cannot scan items directly into an e mail message The scanner scans the item but then prompts you to save it as a file After saving the image as a file open an e mail message and attach the file as you normally do To be prompted to save the file make sure that E mail file is selected in the button options Otherwise you receive an error message when you press E MAIL at the scanner See Changing settings for buttons on page 25 to check or change which e mail program is set as the default or to set E mail file as the default Back to TOC Back to TOC Faxing a scan When you fax using the scanner buttons the scanner scans the item using default settings optimized for faxing If you have a supported fax application program the scanned image then automatically appears in a new fax message which you then address and send You do not make changes to the scanned image Tip If your fax program is not supported select Fax anyway The computer scans the item using the optimal settings and the computer prompts you to save the scanned image as a file Open your fax program and attach the file to a message as you normally do Scanning from scanner buttons 19 To fax a scan from the scanner 1 Place the original face down on the scanner glass a
47. color on page 74 To view the RGB values and pixels 1 On the Advanced menu click Adjust Exposure 2 Move the pointer over the image The RGB values and pixel color appear in the RGB meter RGB values Note Do not click while the eyedropper pointer is over the image unless you want to change the setting for highlight or shadow Scanning from HP PrecisionScan Pro 45 About the histogram The histogram is a graph of the distribution of pixels in the selection area The magenta line represents the current setting for shadow The red line represents the current setting for highlight The midtone setting is not represented Shadow m Highlight The turquoise line appears in the histogram when either eyedropper cursor is positioned over the image This line shows you where in the histogram the pixels in that area of the image occur Where pixels in the image under the eyedropper fall The histogram represents pixel distribution in the preview image not in the final scanned image Changing the selection area changes the histogram Changing the setting for highlight or shadow does not change the histogram 46 Scanning from HP PrecisionScan Pro Changing the hue Color in an image consists of its hue and the saturation Hue refers to the overall color cast of the image The software sets the hue for an image but you can change it You might want to change it if the image has too much of one color o
48. correctly e The template is not placed completely on the scanner glass Make sure the template is completely on the scanner glass The scanned image shows a colored tint usually pink The slide was probably scanned without using the slide template or the template was placed incorrectly Use the included slide template to scan slides Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Back to TOC Scanned images appear as a box with multi colored vertical lines or as a dashed box with an arrow surrounding the area The template might be placed incorrectly on the scanner bed Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid The scanned image is black even though the lights on the transparency adapter are on e The template might be placed incorrectly on the scanner bed Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid e Check the Adjust Exposure command in the Advanced menu There are streaks in the scanned image e Check the original slide or negative for damage e The calibration area at the top of the large template might be scratched or blemished If there are scratches or blemishes turn the template over and scan again to see if the streak moves to the other side of the scan If the streaks move then the template needs to be replace
49. d The scans are dark or dim along one side of the image One of the two bulbs in the XPA might be broken or not working With the XPA connected to the scanner hold the XPA up and look for even illumination on both sides of the XPA If a bulb is broken service is required Back to TOC Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable Scanned textis not editable e If you pressed a button on the scanner you might have chosen one other than EDIT TEXT Choose EDIT TEXT e f you used the HP PrecisionScan Pro software you sent the scan to an image file or saved the scan using an image output type Send the scan to a text file See List of file types on page 52 Or open the image file from the OCR software See the documentation for the OCR software Scanned text is editable in some programs but notin others Some programs accept only image formats and do not allow text Make sure the program accepts editable text The scanner is scanning very slowly when choose the Edit Text OCR option The OCR program causes the scanner to scan more slowly which is normal Wait for the item to scan Troubleshooting usage and maintaining 85 Incorrect characters appear in the text that was converted using the OCR software The accuracy of the OCR program depends on the quality of the original item and the correct setting To obtain the best
50. d green and blue pixel colors that is standard for images embedded in Web pages or HTML files It consists of 216 entries of all combinations of the values 0 51 102 153 204 and 255 width The horizontal dimension of your scan as it is sent to its destination Xx XPA See transparency adapter Back to TOC zoom scan The ability to enlarge or magnify the image in the Preview area so that finer adjustments can be made to the image This action does not enlarge the picture that is saved printed copied to the Clipboard or dragged into another program 123 124 Back to TOC Index A About HP PrecisionScan Pro command 102 accessories using 65 accuracy OCR 24 acquiring scans 64 active program definition 109 adapter transparency See XPA ADF automatic document feeder capacity 91 cleaning 96 document specifications 7 feeding problems 91 jams clearing 93 jams preventing 91 loading 66 page size options 27 Scan dialog box 66 scanning from 66 troubleshooting 91 ADF window cleaning 97 replacing 98 Adjust Black amp White Threshold command shortcuts 104 using 47 Adjust Color command shortcuts 104 using 46 Adjust Exposure command highlights 41 midtones 40 shadows 42 shortcuts for 104 transparent items using for 73 adjusting backgrounds 44 black and white threshold 47 brightness 40 color channels 48 contrast 36 highlights 41 hue 46 midtones 40 output levels 44 preferences for scanner buttons
51. default Back to TOC Back to TOC Printing copies You can scan an item and send it to a printer to make copies using the scanner button At the computer you can see the progress of the scan or you can cancel the scan If you cancel the scan the printer might feed a blank page to the output bin Note that when you make copies each page is treated as a separate print job so the printer does not collate copies Scanning from scanner buttons 21 To print copies from the scanner Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 Select COLOR COPY or B amp W COPY by pressing the button until the light next to your choice is lit Only select COLOR CoPy if you are printing to a color printer and want a color copy Select the NUMBER OF COPIES by pressing the button until the number you want appears Press Copy on the scanner To reduce or enlarge the copies lighten or darken them or change which printer prints them press 98 CoMMAND KEY PERIOD On the computer to set options in the HP ScanJet Copy Utility Change options and click Copy If you do not click the COMMAND KEY PERIOD the number of copies specified on the scanner print directly to the default printer Note If you cancel the scan the printer might feed a blank page to the output bin 22 Scanning from scanner buttons Saving a scan to a file You can scan and save items directly to files f
52. document Text may be more difficult to edit extensively since the frames may not expand to hold additional text focus Refers to the sharpness of an image front panel The area on the front of the scanner hardware containing the buttons for sending an item to a destination or changing settings Back to TOC g gamma The contrast that affects the mid level grays or midtones of an image Adjusting the gamma of an image allows you to change the brightness values of the middle range of gray tones without dramatically altering the shadows and highlights This applies to both black and white images and color images The default setting of 2 2 ensures integrity among computer systems grainy Refers to images pictures or photographs in which individual pixels are relatively large and have areas of white between them thus reducing the overall perceived quality of the image Graininess can occur when you scan a poor quality original or reduce the bit depth of the scanned image by dithering or halftoning Graphics Interchange Format GIF A graphic file format that is supported by many programs Files saved in this format support 256 colors grayscale An original or output type containing shades of gray not just black and white In a grayscale image each pixel contains multiple bits of information allowing more shades of gray to be recorded and displayed Four bits can reproduce up to 16 levels of gray and eight bits can re
53. e 2 Doone ofthe following e Drag the Midtone slider down e Type a lower number in the Midtone field and press ENTER To retum to the default setings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item Using accessories 73 Adjusting highlights for transparent items You can adjust highlights to lighten or darken the light areas The range for the number in the Highlights field is 100 to 100 To lighten lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone ofthe following e Drag the Highlight slider up e Type a higher number in the Highlights field and press ENTER To darken lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone ofthe following e Drag the Highlight slider down e Type a lower number in the Highlights field and press ENTER To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item 74 Using accessories Adjusting shadows for transparent items You can adjust shadows to lighten or darken the dark areas The range for the number in the Shadows field is 100 to 100 To lighten darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadow slider to the right e Type a higher number in the Shadows
54. e Adjustment tool click to set the RGB value Position this cursor over a dark area of the image to see its pixel value in the RGB meter and the histogram Click on pixels to set them as the Shadows value New selection T Draw a new selection area Typing cursor area Data entry Move selection Drag the selection area to a new location in the accepted area fs preview area Drag the selection area to another program Press OPTION and drag the selection area to the Pixel val desktop or a folder xel value cursor Resize selection oO Appears on the sides of the selection area Drag Highlight area horizontally the cursor to resize the width of the selection area eyedropper Resize selection Appears on the top or bottom of the selection area area vertically t Drag the cursor to resize the height of the selection area Shadow Resize selection Appears on the corners of the selection area Drag eyedropper area diagonally an Fa the cursor to resize both the height and width of the selection area Eyedropper and the no symbol A Indicates this area is an area in which pixel value is not available 108 Back to TOC Back to TOC B Glossary symbols 8 bit grayscale Used to represent black and white photos accurately These grayscale images contain 256 shades of gray 24 bit color Color images composed of three 8 bit color channels When combined the red green and blue channels provide up to 16 mil
55. e Selecting output type on page 33 e f you placed the image in a file in another program resized the image and are printing from that program resizing the image in the program probably caused the issue Resize the image in the HP PrecisionScan Pro software before placing it in a file in another program See Resizing output dimensions on page 35 e If the original image was fuzzy and you enlarged it the fuzziness becomes more obvious Troubleshooting usage and maintaining 83 84 Troubleshooting usage and maintaining Resolving issues with slides and negatives Use the following section to help resolve issues with slides negatives and other transparent media scanned using the XPA All actions must be performed in the HP PrecisionScan Pro software because you must scan slides negatives and other transparent items using this software See also Resolving issues with the XPA on page 90 tried to enlarge a scanned image of a slide but the image remained the sare size You might have used the Zoom In command which only changes the view on the screen Use the Resize command to change the size of the final scanned image See Resizing output dimensions on page 35 The colors are incorrect or the image is too light or too dark e The software might be setting exposure for the entire area instead of one slide or negative Create a selection area around the slide or negative you want to use to ensure it is exposed
56. e Acable might be loose Check that the USB or SCSI cable is securely connected e Check which program is set to open when you press E MAIL FAX or EDIT TEXT on the scanner See Changing settings for buttons on page 25 When printing copies from the scanner or the HP Scan et Copy Utility cannot choose the printer want Make sure the printer is set up and configured correctly in the Chooser For more information about using the Chooser see the Mac OS Help on your computer When printing copies can only make multiple copies of one page ata time I cannot collate copy Even if you are using an ADF each page is treated as a separate job You can make multiple copies of one page but not multiple copies of different pages and collate them 88 Troubleshooting usage and maintaining When I choose HP Scanning Software on the scanner the image does not appear in the software e Acable might be loose Check that the USB or SCSI cable is securely connected e You might have accidentally turned off the preview feature Check this setting on the Scanner tab in the Preferences of the HP PrecisionScan Pro software See Setting preferences on page 60 e Check that the HP PrecisionScan Pro software is the program set to start when you press HP SCANNING SOFTWARE 1 Choose Control Panels from the Apple menu and then choose HP ScanJet Controls from the submenu 2 Click the Buttons tab in the HP ScanJet Controls dialog box and then clic
57. e basics 2 2 2 0 002 eee eee eee ee 75 Starting troubleshooting sooo 76 Resolving issues that did not generate messages 77 Resolving inage quality issues 005 79 Resolving issues with editable text 204 85 Resolving issues sending to destinations 87 Resolving issues with accessories 0 2 00 0082 ee 90 Setting scanner lamp controls 20 22082 ee 92 Clearing jans fromthe ADF 20 2022 eee 93 Cleaning and maintaining 2222220 95 Uninstalling the software 00022000 100 Other resources support and specifications 100 A Using software commands and controls Using keyboard shortcuts and the menus 102 HP PrecisionScan Pro tool and infomation bars 105 Contextsensitive Cursors sos soos oa oao ee es 107 B Glossary Index 4 Back to TOC Back to TOC 1 Getting started This section contains the basics to help you get started with your new HP ScanJet scanner From here you can learn about viewing the product tour preparing items before you scan them and choosing which scanning method to use Printing this information You can print this PDF manual using the Print command on the File menu Print the whole document or print only the chapters or topics you want according to their page numbers See the table of contents for page numbers of topics Getting started 5 Viewing th
58. e completed It appears each time the scanning software starts unless it is specifically disabled It is also available in the Help menu q raster A type of black and white gray or color image or picture made up of a matrix of individual pixels or dots This is also referred to as a bitmap resolution The measure of how many dots per inch dpi are scanned displayed or printed The greater the dpi the greater the amount of detail that is visible and the larger the file size The final output device monitor printer for a scanned image determines the resolution of the image For example if you scan a picture at 600 dpi the optimum and your printer is capable of printing at only 300 dpi the printed image will be no more than 300 dpi 120 RGB Red Green Blue The color model in which every color is composed of a varying amount of red green and blue which are the three primary colors of light RGB is used to display colors on a computer monitor rich text format A format for text files Rich text format preserves all formatting in the original text document It converts formatting into instructions that compatible programs can interpret rotate tool To rotate the entire scan 90 degrees clockwise or 90 degrees counterclockwise saturation The intensity of color in a specific hue An image with high color saturation has vivid color A black and white photograph has zero saturation See also hue scale To
59. e image To change the ranges for the numbers in the White and Black fields see the Controls tab of Setting preferences on page 60 To use an image as a light background for dark text such as for an overhead transparency increase the Black output level until the image is as faint as you want To use an image as a dark background for light text such as for color slides decrease the White output level value until the image is as dark as you want Back to TOC To change output levels 1 On the Advanced menu click Adjust Exposure 2 Click the Output Levels check box The dialog box expands to display the current White and Black output levels 3 To change the levels do one of the following e Click on the one side of a slider e Type a different number in the White or Black field and press ENTER e Click the Up or Down arrow next to the White field or Black field The result of the changes to output levels can be seen in the preview area To retum to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight shadow and output levels to the default settings for this scanned image Back to TOC Viewing RGB values and pixels You can view the RGB values and pixel color for any spot in a color or grayscale image using the RGB meter To view the RGB values and pixel color for slides negatives or other transparent items use Viewing RGB values and pixel
60. e product tour The product tour is a fast and easy way to explore the capabilities of the scanner and see some interesting ways you can use the scanner to meet your needs The product tour which only takes three minutes begins automatically when you start the HP PrecisionScan Pro software for the first time To view the tour at other times In the HP Scanning Software folder double click Product Tour 6 Getting started Where do I start You can start scanning from one of these places e the scanner buttons e the HP PrecisionScan Pro software e another program e the HP ScanJet Copy Utility Where you start depends on what you want to do with the scan and on your own preferences Using the scanner buttons Use the scanner buttons which are shortcuts when e You want to start at the scanner e You want to scan quickly without making changes e You want to scan an item using the default settings optimized for the destination you choose See Scanning from scanner buttons on page 15 Using the HP PrecisionScan Pro software Use the HP PrecisionScan Pro software when e You want to view or change a scanned image before you send it Changes might include resolution cropping or resizing e You want to send to a destination such as a desktop publishing program but there is no button on the scanner for that destination See Scanning from HP PrecisionScan Pro on page 29 Back to TOC Using another program
61. e right e Type a higher number in the Highlights field and press ENTER To reduce detail in lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Highlight slider toward the left e Type a lower number in the Highlights field and press ENTER To choose a value as the highlight value Click Wal white eyedropper When the cursor changes to the eydropper move it over the area you want to be the highlight and click To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 44 42 Scanning from HP PrecisionScan Pro Changing shadow The shadow is the value in the image that is represented on the screen as black All values darker than the shadow also appear as black The image has a default shadows value Selecting a higher number makes more of the darker values distinct which increases detail in dark areas Selecting a lower number makes fewer of the darker values distinct which reduces detail in the dark areas To adjust shadows for slides negatives or other transparent items use Adjusting shadows for transparent items on page 74 Shadow set at 10 Shadow set at 3 Back to TOC To increase detail in darker areas 1 On the Advanced menu click Ad
62. e scan is sent to the software When it is off 8 bits per pixel are returned for grayscale and 24 bits for color When it is turned on 16 bits per pixel are returned for grayscale and 48 bits for color midtones The gray shades of an image Midtones are usually between 30 and 70 black Midtone control adjusts the brightness of gray levels in the image so that the lightest and darkest portions of the image can be properly displayed on your monitor The higher the setting the brighter the image appears on your monitor millions of colors Color images that are composed of three 8 bit color channels When combined the red green and blue channels provide up to 16 million colors Sometimes referred to as true color and 24 bit color moir An undesirable pattern in color printing that results from incorrect screen angles of overprinting halftones Moir patterns usually result when you scan a halftone when you scan images taken directly from a magazine or when you scale an image in an image editor after it is scanned 117 n negative template The cutout that comes with the optional transparency adapter that is placed on the scanning glass Negatives are then placed in the template noise reduction This option reduces the noise unwanted specks in an image by applying software algorithms to minimize the effects of noise in the scanner electronics Oo OCR See optical character recognition optical character
63. e scanning region brightness The balance of light highlights and dark shadows in an image In black and white images the lower the brightness the closer the image will be to black The higher the brightness the closer the image will be to white Brightness should not be confused with contrast which measures the range between the darkest and lightest shades in an image Brightness determines the intensity of shades in an image while contrast determines the number of shades in the image Back to TOC click To press and release the mouse button once Clipped pixels Pixels in an image that are extremely light or extremely dark and that would lose detail when the image is printed or displayed CMYK Cyan Magenta Yellow Black The color model in which all colors are composed of Cyan Magenta and Yellow the primary colors of pigments like ink plus Black Printers use CMYK to print in color converted text Text that has been rendered into digital format by an OCR program color balance The preservation of balance between colors throughout the tonal range Color balance is particularly important when scanning objects that include neutral tones grays or large areas of consistent color color channel The red green and blue components from which colors are created color correction The process of adjusting an image to compensate for input and output device characteristics or color flaws in the original image
64. editable text from the scanned image Note You can also save a scanned image and import the image into your OCR software See To save a scan for future processing in OCR software on page 52 Returning the image to a program that supports TWAIN or the HP Scan et Plug in If you started the scan from a program that supports TWAIN or the HP ScanJet Plug in you can perform a final scan and return the image to that program using this procedure For more information about scanning using TWAIN or the HP ScanJet Plug in see Scanning from other programs on page 64 To return the image to a program Do one of the following e Onthe Scan menu click Return Image To e On the toolbar click ball 52 Scanning from HP PrecisionScan Pro Saving to a file Save scanned images as files when you want to use the images again later For help deciding on which file type to use see List of file types on page 52 or see Tips for best image quality on page 59 For definitions of File types see the Glossary on page 109 To sawe to a file 1 Do one of the following e On the Scan menu click Save As e On the toolbar click l 2 Select a file type See List of file types on page 52 3 Select a name and location for the file and click OK 4 If the Options button is available more options are available for this file type Click Options change any options you want and click OK The file type you need depends on how you will use the file
65. ent items scanned using the XPA Before deciding to make adjustments create a selection area around one slide or negative so the software exposes it correctly See Cropping or selecting an area for final scan on page 32 If you choose to make adjustments to the image after you create a selection area make most of them as you normally would except for the following adjustments e Midtone See Adjusting midtones for transparent items on page 73 e Highlight See Adjusting highlights for transparent items on page 73 e Shadow See Adjusting shadows for transparent items on page 74 e RGB values and pixel color See Viewing RGB values and pixel color on page 74 Tip See Making optional adjustments basic on page 35 and Making optional adjustments advanced on page 39 to make all adjustments except the ones mentioned above Tip To enlarge a slide or negative see Resizing output dimensions on page 35 Back to TOC Adjusting midtones for transparent items You can adjust the overall lightness or darkness of the scanned image using the midtone setting The range for the number in the Midtone field is 100 to 100 To lighten transparent itens overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider up e Type a higher number in the Midtone field and press ENTER To darken transparent itens overall 1 On the Advanced menu click Adjust Exposur
66. er file sizes than higher resolutions and the images still look good on the computer screen e Scale or resize your scan in the scanning software before inserting it into your document 56 Scanning from HP PrecisionScan Pro Scanning directly to a website Share photos with other people by scanning directly to the Web People you know can view the photos and other items by visiting your website which will have an address you can give them Links to the website are in English When you choose this destination for the first time you will be prompted to sign up for the free website Then you can scan directly to the site whenever you want If you want to place a scan on a site other than an HP Share to Web site save the scanned image as a file and then place the file on the site as you normally do To place a scan on a website 1 Doone of the following e On the Scan menu click Scan To e On the toolbar click 2 2 Select HP Share to Web from the list and click Scan 3 Follow the instructions on the screen to finish posting the scanned image to the website Back to TOC Back to TOC Scanning from HP PrecisionScan Pro 57 Copying and pasting into another program You can copy the scanned image to the Clipboard and then paste it into a file in the destination program After the image is pasted it becomes a part of the file To copy and paste into another program 1 Inthe HP PrecisionScan Pro software do one of
67. er lid to have maintenance especially if you are seeing marks or smudges 3 Clean the glass using a soft lint free cloth sprayed with a mild on scanned images glass cleaner CAUTION Only use glass cleaner Avoid abrasives acetone benzene and carbon tetrachloride all of which can damage the scanner glass Avoid isopropyl alcohol because it can leave streaks on the glass Cleaning the scanner You might need to clean the scanner glass if the ink on items you are scanning can be smudged with your hand or items have excessive amounts of dust or dirt on them You might also need to clean these parts if there are smudges or other marks on scanned images mo 4 Dry the scanner glass with a dry soft lint free cloth 5 When finished reconnect the power cable to the scanner Fingerprints or smudges on the underside of the glass do not affect the appearance of scanned images because this area of the glass is outside the focal point of the scanner 96 Troubleshooting usage and maintaining Back to TOC Cleaning the XPA 2 Wipe the rollers and separation pad with a soft clean lint free cloth You might dampen the cloth with isopropyl alcohol Clean the XPA with a dry soft cloth If necessary spray the cloth with window cleaner or isopropyl alcohol Rollers Separation pad Cleaning the ADF You must clean these parts of the ADF to maintain high quality scanning e ADF window e gray bar
68. field and press ENTER To darken darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadow slider to the left e Type a lower number in the Shadows field and press ENTER To retum to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item Back to TOC Viewing RGB values and pixel color You can view the RGB values and pixel color for any spot in an image color or grayscale using the RGB Meter To view RGB values and pixel color 1 On the Advanced menu click Adjust Exposure 2 Move the cursor over the area in the item for which you want to see the values The values appear in the RGB area A line appears in the histogram to show you where those pixels occur Back to TOC 75 5 Troubleshooting usage and maintaining This section provides information for Solving issues that might occur while using the scanner or HP scanning software or issues with the appearance of scanned images Start with Checking the basics on this page Setting scanner lamp controls See Setting scanner lamp controls on page 92 Clearing jams from the ADF See Clearing jams from the ADF on page 93 Cleaning and maintaining the scanner and accessories See Cleaning and maintaining on page 95 For issues that occur during installation or the first time you scan see
69. ftware 101 102 Using keyboard shortcuts and the menus Scan New Scan This section summarizes the menus and commands in the Scan To HP PrecisionScan Pro software that you can select using the keyboard Return Image To About HP PrecisionScan View information about the program Page Setup Pro version and copyright Print Scanner Glass XPA Slides XPA Negatives Settings Save Load Preferences Quit gg N 98 1 Back to TOC Start preview a new scan Scan and send to a destination such as e mail When using TWAIN or the HP ScanJet Plug in return the scanned image to the other program Save the selection area as a file Change how printed pages are set up including page orientation and paper size Scan and print the selection area Select the source from which to scan Only one can be selected Save settings Load use settings Change scanning default preferences Close the HP PrecisionScan Pro software Back to TOC Undo Editing Changes gg Z Copy gg C Select All 92 A Unselect All Esc g Zoom In Zoom Out Return all settings except output type to the defaults for this image Scan and place the selection area on the Clipboard Select the entire scanner glass including blank space Remove the selection border Zoom in on the selection area Zoom out to the original view True Color Optimized Palette System Palette We
70. gs for another button 6 When finished click the close box Scanning from scanner buttons 25 List of options for scanner buttons With the HP ScanJet Controls control panel you can select scanning options that are applied to items you scan using the following scanner buttons e E MAIL with the E MAIL PHOTO button E MAIL with the E MAIL DOCUMENT button FAX Copy FILE HP SCANNING SOFTWARE EDIT TEXT The following scanning options are available on the Buttons tab e Destinations options See Destinations options on page 26 e Image Output options See Image options on page 26 e ADF Page Size options See ADF Page Size options on page 27 26 Scanning from scanner buttons Destinations options Destinations The Destinations pull down menu lists the available destinations on your computer Note If a destination does not support an option on the Buttons tab the option is dimmed Type of file When Image is selected the scanned image is saved as an image file If the scanned image contains text this text is not editable When Text is selected output is converted to one column in what the software perceives to be the most logical order Graphics or pictures from the scanned item are discarded Use this option to make more extensive changes to text When Image and Text is selected output is converted to a format that creates editable text Any graphics or pictures in the scanned item are preserved Pro
71. h and Height fields but the selection area and the scanned image on screen remain the same Resizing occurs when you complete the scan 3 If you want click w This locks the output dimensions you defined so you can change the selection area without changing the output dimensions When you change the selection border the software resizes the border proportionally The output dimensions remain the same 36 Scanning from HP PrecisionScan Pro Changing resolution Resolution determines the amount of data in a scanned image The scanning software chooses the optimal resolution based on the output type This resolution generally does not need to change If you do change the resolution choose one no higher than the capabilities of the monitor or printer and one appropriate for the type of scanned image For example to print on a 600 dpi printer choose 600 for black and white bitmap images but choose only 200 for color or grayscale images These resolutions produce optimal quality while keeping file sizes small Selecting higher resolutions for color images increases file size while not increasing quality If you double the resolution the file size quadruples Large file sizes can prevent you from doing certain tasks such as e mailing or can take up too much space on your computer For help choosing a resolution based on the type of original item and destination see Tips for best image quality on page 59 To change resolution 1 On
72. he Midtone field and press ENTER e Click the Up arrow next to the Midtone field To darken the image overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider to the left e Type a lower number in the Midtone field and press ENTER e Click the Down arrow next to the Midtone field To retum to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 44 Back to TOC Scanning from HP PrecisionScan Pro 41 Changing highlights The highlight is the value in the image that is represented on the screen as white All values lighter than the highlight also appear as white The image has a default highlight setting Selecting a higher number makes more of the lighter values distinct which increases detail in light areas Selecting a lower number makes fewer of the lighter values distinct which reduces detail in the light areas To adjust highlights for slides negatives or other transparent items use Adjusting highlights for transparent items on page 73 Highlights set at 215 LT Highlights set at 122 AN i To increase detail in lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Highlight slider toward th
73. he text is converted to editable text and is saved as HTML and the graphics are saved as GIF or JPEG files e Rich Text The RTF format can be used with a page that contains text or text and pictures The formatting of text in an RTF file can usually be retained and then interpreted by other programs eText Use text file format for saving only the text in the selection area Text will be editable unformatted ASCII text 54 Scanning from HP PrecisionScan Pro Printing The selection area is the part of the image that prints If there is no selection border the contents of the entire scanner bed including blank areas print Printing does not save the image to the computer Save the scanned image to a file to use the image later To print 1 Do one of the following e On the Scan menu click Print e On the toolbar click 5 2 Inthe Print dialog box select the options you want and click OK Back to TOC Back to TOC Placing a scan on a website There are many website development tools or HTML editors available These applications help you develop websites and support a variety of graphics file formats However not all Web browsers can display all the file formats that Web development applications support With the HP scanning software you can scan your text or images make adjustments to these scans and then prepare them for the World Wide Web To scan an itemfor a website To scan an item for website use one of
74. hen finished close the HP ScanJet Controls dialog box Back to TOC Clearing jams from the ADF Pages can jam at the beginning or the end of a page Use the appropriate procedure below to clear the jam and continue To clear jams at the start of a page 1 While holding down on the document input tray raise the hatch Troubleshooting usage and maintaining 93 3 Remove the item from the ADF 4 Close the hatch Press down firmly on both sides until you hear a click 5 Restack all pages and reload them into the ADF 6 On the ADF prompt on the computer reselect any settings you had changed and click Scan To or Scan again 94 Troubleshooting usage and maintaining Back to TOC To clear jams atthe end of a page 4 Remove the jammed paper 1 While holding down on the document input tray open the hatch 5 Close the input tray and then close the hatch Press down firmly on 2 Remove any pages from the input tray both sides until you hear a click Eg 3 While holding the document output tray down open the document input tray 6 Restack all pages and reload them into the ADF 7 On the ADF prompt on the computer reselect any settings you had changed and click Scan To or Scan again Back to TOC Troubleshooting usage and maintaining 95 Cleaning and maintaining To dean the scanner 1 Disconnect the power cable from the scanner Periodically the scanner and accessories might need to be cleaned or 2 Open the scann
75. image is 600 dpi you might be able to enhance it to 1200 dpi in the scanning software This is useful for enlarging small images interpolation The process of increasing the resolution of an image by the addition of new pixels throughout the image the colors of which are based on neighboring pixels invert To reverse the colors in an image for example in a black and white image black areas are turned white and white areas are turned black Back to TOC item The physical drawing photo collage etc you place in the scanner to scan Once it is scanned it is referred to as an image or scanned image jagged Refers to the uneven transition between black and white or areas of color in a scanned image Jagged edges can be avoided by scanning at a higher resolution than your output device or by not scaling the image after scanning it JPEG Joint Photographic Experts Group A compressed file format that reduces file size and enables faster file access This format can reduce image quality and performance when the file is decompressed and recompressed k keyboard shortcuts A keystroke or combination of keystrokes that allows you to quickly accomplish common tasks landscape The orientation of a photograph or image that is wider than it is tall When an image is taller than it is wide it is called portrait orientation Back to TOC m maximum pixel depth This option enables higher bits per pixel when th
76. intaining Scanned images have unwanted lines through them e The scanner glass might be dirty Clean the glass See Cleaning the scanner on page 95 e If you are using the ADF there might be a page on the scanner glass Raise the ADF unit and remove any pages on the scanner glass e If you are using the ADF the ADF window might be dirty or scratched Clean the ADF window See Cleaning the ADF on page 96 If cleaning does not correct the issue the ADF window might need to be replaced See Replacing the ADF Window on page 98 Scanned image is not clear ABCDEFGHIJKLM e The resolution sharpening or midtone highlight and shadow settings might need to be adjusted before scanning See Scanning from HP PrecisionScan Pro on page 29 e The original might be on colored paper If the original was printed on a colored paper including brown recycled paper the image or text might not be clear Try adjusting the resolution and midtone highlight and shadow settings from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 29 Back to TOC The image is completely black or completely white e The item might not be placed correctly on the scanner glass or in the ADF Make sure that the item you are trying to scan is placed face down on the glass or face up in the ADF e If you are using the ADF there might be a page on the scanner glass Raise the ADF unit and remove any pages on the
77. is product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Contents 1 Getting started Printing this information 2 2 22 00002 eee eee 5 Viewing the producttour 2 0 0022000 5 W here do I Start 1 ee es 6 Selecting and preparing items 2 2 00208 eee 7 Completing your first scan 2 2 e es 9 Frequently asked questions ao ao ooo a 00 ee eee eee 12 2 Scanning from scanner buttons Overview of scanner buttons aoa osooso 002082 ee 16 Scanning quickly without making changes 17 Changing settings for buttons 22 2 0 00 Ge 25 3 Scanning from HP PrecisionScan Pro Overview of the HP PrecisionScan Pro software 29 Perfonving anew scan 2 2 a ee 31 Cropping or selecting an area for finalscan 32 Getting a closer look ooming 222 02005 33 Selecting Outputtype ee es 33 Making optional adjustments basic 35 Making optional adjustments advanced 39 Completing the final scan 2 0 000 2 eee es 50 Other features andtips aaao 59 4 Using accessories Scanning fromthe ADF 2 0000 cee eee ee eee 66 Scanning fromthe XPA 1 es 67 Making optional adjustments for transparentitems 72 5 Troubleshooting usage and maintaining Checking th
78. just Exposure 2 Doone ofthe following e Drag the Shadow slider toward the left e Type a lower number in the Shadow field and press ENTER e Click Pag black eyedropper When the cursor changes to the eydropper move it over the area you want to be the shadow and click To reduce detail in darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadow slider toward the right e Type a higher number in the Shadow field and press ENTER To select a value as the shadow value Click Pag black eyedropper When the cursor changes to the eydropper move it over the area you want to be the shadow and click To retum to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 44 Back to TOC Checking for clipped areas The lightest or darkest areas of an image that will print without any detail in them are known as clipped areas The lightest areas or highlights will print as the color of the paper without ink or toner and therefore will have no detail The darkest areas or shadows will print saturated in the blackest color of ink or toner and therefore will also have no detail You can view and change clipped areas if you want those areas to contain detail when they pri
79. k the Scan tab 3 Make sure HP PrecisionScan Pro is selected in the Destinations pull down menu When I choose Edit Text on the scanner text on scanned images does not appear in my word processing program e By default text opens in Microsoft Word or SimpleText Change which program displays the text See Changing settings for buttons on page 25 Back to TOC When I choose File on the scanner cannot save the scanned image in a format other than PDF Because the File option is for archiving files the PDF format is used to keep formatting and provide a small file size To save ina different file format scan the item to the HP PrecisionScan Pro software and use the Save As command on the Scan menu tried to scan an image into an existing file but the scanned image appeared in a new file instead Some programs only allow scanned images to be placed into new files Cut and paste the image into the file you want Or save the scanned image as a file and import it into the other program When I try to send a scanned image using the Scan To command on the Scan menu of the HP PredsionScan Pro software the program want does not appear The HP PrecisionScan Pro software might not recognize the program as a destination Do one of the following e Save the scanned image in a file type the other program uses and then open the file in the other program e Copy and paste or drag and drop the image into the other program e Reinstall the
80. les use data compression to reduce the size of the resulting file tone The overall effect produced by the combination of lighting shade and color toolbar The area that contains buttons for a program s controls 122 transparency adapter Abbreviated as XPA An optional accessory used to scan transparencies negatives and slides An XPA connector is plugged into the scanner and a template is used to position the transparency above the glass Transparency exposure adjustment A tool in the HP PrecisionScan Pro software for adjusting the Midtones contrast Highlights and Shadows for transparencies negatives and other transparent media true color An image type that is rendered with 24 bits per pixel per color TWAIN An industry standard communications protocol for sending instructions to hardware such as a scanner and receiving data back from them such as an image If you are using a program that supports TWAIN you can start the HP PrecisionScan Pro software directly from that program u uniform scaling A method of stretching or shrinking an image proportionately in both the vertical and horizontal directions USB Universal Serial Bus An interface for connecting peripherals such as scanners to a computer Back to TOC vV vector A type of image that uses algebraic equations to define the various lines and curves of the image WwW Web palette A palette or color table containing re
81. lion colors This is also referred to as true color a acquire A command offered by programs that support TWAIN Selecting Acquire takes the user directly to a selected scanning software and then returns the scanned image to the requesting program 109 active program The program you are currently using or that is currently selected A program s title bar changes color to distinguish active from inactive programs ADF See automatic document feeder Active XPA Or XPA See transparency adapter aliasing The visibly jagged steps along angled lines or object edges that result from sharp tonal contrasts between pixels Seen in both black and white images and color images Sometimes called jaggies anti aliasing A technique that smooths transitions between pixels reducing the jaggedness of curved lines 110 approximate size Reflects the amount of disk space a scan would require if saved to your computer Approximate Size value does not apply if the Output Type for the scan is set to text it only applies to an image representation of the scan auto matic cropping Automatic cropping displays only the item s detected on the scanner bed not any of the surrounding area autorratic document feeder Abbreviated ADF it is an optional accessory that allows users to scan multiple pages Auto matic resolution A feature of the scanning software that automatically applies the optimal output resolution
82. loose Check that the USB or SCSI cable is securely connected e You might have accidentally turned off the preview feature Check this setting on the Scanner tab in the Preferences of the HP PrecisionScan Pro software See Setting preferences on page 60 e Check that the HP PrecisionScan Pro software is the program set to start when you press HP SCANNING SOFTWARE 1 Choose Control Panels from the Apple menu and then choose HP ScanJet Controls from the submenu 2 Click the Buttons tab in the HP ScanJet Controls dialog box and then click the Scan tab 3 Make sure HP PrecisionScan Pro is selected in the Destinations pull down menu Scanner is scanning itens very slowly e f you are scanning to edit text the OCR program causes the scanner to scan more slowly which is normal Wait for the item to scan e Some default settings can cause the scanner to scan more slowly Check the settings See Setting preferences on page 60 e The resolution might be set too high Return to the default resolution See Changing resolution on page 36 Back to TOC The correct menu items do not appear in the HP PrecisionScan Pro software e If you used the ADF and then disconnected it restart the software e If you were using the XPA on the Scan menu click Scanner Glass to scan from the glass again e If you are trying to use the XPA and the XPA Slides or XPA Negatives commands are unavailable restart the software while the XPA is
83. lors to white and dark shades of all colors to black No one color becomes all white or all black Colors are converted to gray at a ratio of 30 red 59 green and 11 blue To reset to the default colors Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a checkmark beside it 2 On the Advanced menu click Adjust Black amp White Threshold 3 Choose NTSC Gray from the Scan using channel list Back to TOC Descreening images Use the Descreen command to reduce undesirable patterns in printed items that you are scanning An example of an undesirable pattern is a moir pattern or the circles that often appear on pictures printed in newspapers Note that scanning takes longer when this command is selected If you are not scanning a printed original turn Descreen off to reduce scanning time To descreen images On the Advanced menu click Descreen Select the option again to turn it off Scanning from HP PrecisionScan Pro 49 Resetting all adjustments You can reset images to the optimal default values the scanning software chose for the image Optimal values are based on the output type selected Resetting removes all adjustments you have made except the output type zoom level or the selection area To reset all adjustments Do one of the following e On the Edit menu click Undo Editing Changes e On the toolbar click 2 50 Scanning from HP PrecisionScan Pro
84. mpt for Another Page When this option is selected a prompt appears on the computer after you scan the first page of a job The prompt asks if you have more pages to scan to this job When this option is not selected you will not be prompted for more pages Each scanning job will be treated as a single page job Back to TOC Image options Resolution Select a resolution from the pull down menu or type a resolution in the text box Output Type From the Type pull down menu select one of the options below e True Color creates an image that is rendered with 24 bits per pixel per color e 256 Color Palette creates an image that contains the 240 most common colors in the image plus the 16 basic colors e Grayscale creates an image containing shades of gray not just black and white In a grayscale image each pixel contains multiple bits of information allowing more shades of gray to be recorded and displayed e Black amp White creates an image that contains only black pixels and white pixels no colors or shades of gray Each pixel represents one bit For more information about using these options see List of file types on page 52 Automatic Cropping When this option is selected the scanner includes only the item or items on the scanner glass in the resulting scanned image When this option is not selected the scanner includes the entire area of the scanner glass including blank areas in the resulting scanned im
85. n pages Before placing an item in the ADF prepare the item by doing the following e Remove curls or wrinkles e Remove staples paper clips paper sticky notes and any other materials from items If your item does not meet these guidelines or you cannot prepare it as stated use the scanner glass 8 Getting started Items for the XPA The HP ScanJet transparency adapter XPA is included with some scanner models or can be ordered Use the XPA and its templates to scan e photographic negatives e 35mmslides e other transparent media up to 127 to 127 mm 5 by 5 inches in size For transparent items larger than these measurements scan without using the XPA Just cover the item with a piece of white paper and scan as you normally would Because these items are easily damaged handle them only by their edges Back to TOC Back to TOC Getting started 9 Completing your first scan To load the item in the scanner 1 Choose an item to scan such as a page from a magazine Doing your first scan is easy This section shows you how to take the same item and scan to print using the two primary scanning methods e the scanner buttons e HP PrecisionScan Pro software Before scanning you will load the item in the scanner 2 Place the item face down on the scanner glass and close the lid 3 See To complete your first scan using the scanner buttons on page 10 10 Getting started
86. n and you do not need to change them If you want to change these settings or want help choosing a file type see e To select an output type on page 33 e Changing resolution on page 36 e List of file types on page 52 For any image that will be printed choose TIFF compressed as the file type to reduce the file size while maintaining quality Also many different programs recognize this file type 60 Scanning from HP PrecisionScan Pro Saving settings You can save and name a group of settings that you frequently use for a particular purpose and apply them to items you scan in the future For example if you routinely e mail pictures to someone you can save the settings including the output type resolution and dimensions that you always use The settings are automatically applied when you scan a picture and choose the group of settings Saved settings override the default settings and any changes you made up to that point Any changes you make after that point are preserved To save settings 1 Make sure the scanned image whose settings you want to save is in the preview window and that you have adjusted any settings for the image 2 Onthe Scan menu point to Settings and click Save The settings for the current scanned image appear 3 In the drop down list at the bottom type a name for these settings and click Save To use settings 1 Scan an item to the HP PrecisionScan Pro software 2 Onthe Scan menu poin
87. n provides the best final results The zoom commands are not available if you have not created a selection area Zooming in and out does not change which part of the image becomes the final scan nor does it change the final output size physical output dimensions To change which part of the image becomes the final scanned image see Cropping or selecting an area for final scan on page 32 To resize the image see Resizing output dimensions on page 35 To zoomin After creating a selection area do one of the following e On the View menu click Zoom in e Click To zoom out Do one of the following e On the View menu click Zoom out to return to the original view of the image e Click Scanning from HP PrecisionScan Pro 33 Selecting output type When Automatically Set Type is selected the scanning software automatically chooses an output type based on the type of item you are scanning However you can change the output type yourself when you want Choose the output type based on how you will use the final scanned image as well as the type of item you are scanning To select an output type 1 Do one of the following e If itis not already selected click Automatically Set Type on the Output Type menu to allow the software to choose the best output type for this type of original item e To change the output type only for this scan keep Automatically Set Type selected and select an output type you want from the O
88. n lossy compression which means all the visual data is saved and restored when the file is decompressed Unlike GIF PNG can be used with True Color and Grayscale output types PICT Apple s proprietary image file format that is used by the Macintosh operating system Designed for the screen this format is best used for color images that will not be printed Images saved as PICT files are smaller in size than images saved as a TIFF files PDF PDF is a format useful for text photos and drawings Use Adobe Acrobat Reader to view PDF files If no changes need to be made to the file this file type is useful for sharing as through e mail and filing because of its generally small file size When using the Macintosh version of the scanning software you can only create image only PDF files you cannot copy text from these files Back to TOC Scanning from HP PrecisionScan Pro 53 e TIFF Usually created by scanners TIFF files are widely accepted by programs that work with photographs and other images A TIFF file is a bitmapped graphic also called a raster graphic and can be any resolution TIFF image files can be used on multiple platforms e TIFF compressed Compressed TIFF files for images are smaller than standard TIFF files Text or text and image file formats e HTML HTML is useful for text and graphics that will be viewed on the World Wide Web When this format is selected for a scanned image containing both text and images t
89. nd close the lid Note To load items in the ADF see page 66 2 Press FAX on the scanner 3 Ifthe scanner or the computer prompts you for another page do one of the following e f you do not have more pages to scan click Done e f there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 4 If you have a supported fax program the scanned image automatically appears in a new fax message Address the message and send it as you normally do If the scanned image does not attach to a new message see Supported fax programs on this page 20 Scanning from scanner buttons Supported fax prograns Supported fax programs allow the scanner to scan items directly into new fax messages If a scanned image automatically appears in a new fax message your fax program is supported If you are using an unsupported fax program the scanner cannot scan items directly into a fax message The scanner scans the item but then prompts you to save the scanned image as a file After saving the image as a file open a fax message and attach the file as you normally do To be prompted to save the file make sure that Image file is selected in the button options Otherwise you receive an error message when you press FAX at the scanner See Changing settings for buttons on page 25 to check or change which fax program is set as the default or to set Image file as the
90. nd color differentiation in the image sharpen To enhance the detail in an image source The program from which an image is retrieved for use in a document Programs that support TWAIN or the HP ScanJet Plug in pull an image from a source such as the HP PrecisionScan Pro software spot color A software function that finds large areas of color in a scanned image and applies a uniform color to the area sRGB An international color standard and the default color system used for all HP peripherals the World Wide Web and most office software system palete A palette or color table containing a Web palette plus more shades of gray and the 16 VGA colors 121 text As it relates to scanning text is saved in the following formats plain text HTML and RTF thresholding The process of rendering all areas darker than a set value as black and all areas lighter than a set value as white Useful when converting grayscale images to black and white TIFF Tagged Image File Format A bitmapped file format for images capable of storing up to 24 bit depth images TIFF file format is especially appropriate for scanned images and is supported by many programs and computers TIFF compressed Tagged Image File Format compressed A bitmapped file format for images capable of storing up to 24 bit depth images TIFF file format is recommended for scanned images and is supported by many programs and computers TIFF compressed fi
91. ng 49 desktop dragging and dropping to 58 destinations definition 17 options 26 troubleshooting 87 details black and white threshold 47 clipped checking for 43 decreasing in dark areas 42 decreasing in light areas 41 enhancing 42 increasing in dark areas 42 increasing in light areas 41 device driver definition 112 dimensions paper sizes 7 resizing images 35 Disable All Smart Friends 30 104 display resolution definition 112 image quality 13 output types for 34 distribution pixel 45 dithering definition 112 documentation printing 5 documents definition 112 dots per inch dpi definition 113 See also resolution dots troubleshooting 79 double click definition 113 dpi dots per inch definition 113 See also resolution dragging and dropping between programs 57 definition 113 to desktop 58 drawings output types for 34 Back to TOC E edges not printing 82 Edit menu shortcuts for 103 Edit Text button identifying 16 settings for 25 troubleshooting 85 using 23 editable text accuracy of 24 creating using OCR 23 definition 113 languages 62 options for 25 62 troubleshooting 85 8 bit grayscale definition 109 E mail button identifying 16 settings for 25 using 17 E mail Document button identifying 16 settings 25 using 17 E mail Photo button identifying 16 settings 25 using 17 e mail definition 113 e mailing scans attaching files 17 file sizes 36 supported programs 18 troubleshooting 87 using scanner b
92. nt Normal view View when View when Highlight Shadow Alarm Alarm selected selected Scanning from HP PrecisionScan Pro 43 To view and change clipped light highlight areas 1 On the Advanced menu click Adjust Exposure 2 Click fy Highlight Alarm The light areas in the image that will print as white no detail appear black 3 Inthe Highlights setting click the Up arrow repeatedly until the clipped pixels disappear from the image The result of the change can be seen 4 Click iy again to turn the Highlight Alarm off To view and change clipped dark shadow areas 1 On the Advanced menu click Adjust Exposure 2 Click Shadow Alarm The darker areas in the image that will print as black without detail appear white 3 In the Shadow setting click the Down arrow repeatedly until the clipped pixels disappear from the image The result of the change can be seen 4 Click 4 again to turn the Shadow Alarm off 44 Scanning from HP PrecisionScan Pro Setting pixel output levels The output levels setting lets you create interesting effects for scanned pictures When you select this command the Black and White output levels appear By default white is set to 255 and black is set to 0 Decreasing the White output level makes the overall image darker Increasing the Black output level makes the image more faded Changing the White output level value to 0 and the Black output level value to 255 inverts the colors in th
93. ntrol range definition 112 Controls tab options 63 converting text See OCR copies making quality troubleshooting 82 troubleshooting 87 using HP ScanJet Copy Utility 6 using scanner button 21 Copy button identifying 16 settings for 25 using 21 Copy command shortcuts 103 105 using 57 Copy Utility HP 6 copying and pasting toolbar shortcut 105 using Clipboard 57 correction color automatic 62 definition 111 highlights adjusting 41 hue adjusting 46 midtones adjusting 40 saturation adjusting 46 shadows adjusting 42 crooked images troubleshooting 80 crooked pages troubleshooting 91 cropping automatic settings for 26 definition 112 scanning area 32 Current OCR Language option 62 cursors black eyedropper 42 context sensitive 107 dragging and dropping 57 Ready 107 Selection Area 107 Typing 107 white eyedropper tool 41 customer support resources for 100 customizing preferences for scanning software 60 resolution values 62 scanner buttons 25 settings 60 cut off pages troubleshooting 82 D dark areas adjusting 42 troubleshooting 79 darkening images 40 dashed boxes 84 decreasing details for transparent items 73 74 details in dark areas 42 details in light areas 41 saturation 46 default programs changing 25 85 default settings definition 112 returning to 38 deleting selection areas 32 density definition 112 depth color definition 111 output types 34 Descreen command setting 61 shortcuts 104 usi
94. of the slider e Type a lower number in the Saturation field and press ENTER e Click the Down arrow next to the Saturation field To retum to the default settings 1 On the Advanced menu click Adjust Color 2 Click Auto to return to the default hue and saturation settings for this scanned image Back to TOC Changing the black and w hite threshold Changing black and white threshold only applies to images using the Black amp White Bitmap output type The threshold is a value in the image that represents the border between black and white All values in the image that are lighter than the threshold appear as white and all values darker appear as black The image has a default threshold value Choosing a number closer to zero makes more values appear as white Choosing a higher number makes more values appear as black Threshold at 127 the default for this image Threshold at 45 Scanning from HP PrecisionScan Pro 47 To change black and white threshold 1 Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a dot beside it 2 On the Advanced menu click Adjust Black amp White Threshold 3 Do one of the following e Drag the slider e Type anew value in the field and press ENTER e Click the Up or Down arrow next to the field 4 f necessary sharpen the image This can be especially useful if the original was a color or black and white photograph See Sharpening
95. ons between colors when reducing a 24 bit image to 8 bit format document For the purposes of this documentation document refers to an original item containing text or both text and images It also means an original item scanned using the automatic document feeder dots perinch See dpi Back to TOC double click To press and click a mouse button twice in rapid succession dpi Dots per inch The number of dots in a linear inch DPI measurements are used to describe the resolution of printers and scanners where printed images and words are made up of a series of round dots The greater the DPI number the higher the resolution drag To move an object on screen Place the cursor over the image or selection area hold the mouse button down and move the mouse to move the object drag and drop To move an object to a new location and keep it there Click on the object and drag it to a new location such as an open document in another program and release the mouse button When dragging and dropping between programs a copy of the object is placed in the receiving program e editable text Text that is converted from a scanned image into characters you can modify in a word processor or other text editing program Depending on the capabilities of your program you can change the font size style and other attributes of editable text as well as edit words or phrases 113 email A network over which you can transfe
96. or a similar command Scanning from scanner buttons 23 To nake tet editable from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Press EDIT TEXT on the scanner 3 If the scanner or the computer prompts you for another page do one of the following e f you do not have more pages to scan click Done e If there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 4 When the text opens in the word processing program check it carefully for accuracy 24 Scanning from scanner buttons What to expect from OCR prograns Optical character recognition programs convert some text more accurately than other text Because OCR technology is never perfect proofread all converted text carefully to ensure the characters have been correctly interpreted These types of text convert most accurately etext in standard fonts etext in 9 point font or larger e crisp clear text e black text on a white background These types of text might convert less accurately etext close to non text elements such as bullets lines or graphics etext in spreadsheets tables or forms e letters that have gaps that bleed along their edges or that touch other letters e underlined text etext on colored paper Handwriting cannot be converted Back to TOC Supported word processing p
97. or archiving purposes without making changes to them The files are saved in PDF format which keeps the original page formatting To save a scanned image in a different file format scan to the HP PrecisionScan Pro software and on the Scan menu click Save As Back to TOC To save a scan to a file from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Press FILE on the scanner 3 Inthe Save As dialog box name the file choose a location in which to save it and click Save 4 Ifthe scanner or the computer prompts you for another page do one of the following e If you do not have more pages to scan click Done e If there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done Back to TOC Making scanned text editable You can make text on a scanned image editable The optical character recognition OCR program converts the text to be editable and then places it in a supported word processing program Depending on the capabilities of the word processing program graphics on a scanned image might be retained or discarded or the OCR program might try to convert them and they will appear as random characters If a block of text appears in Microsoft Word or another word processing program inside a frame you do not want double click the frame border and click Remove Frame
98. ore making changes see Making optional adjustments for closest to the front non hinged portion of the lid transparent items on page 72 9 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA if you want 6 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template Back to TOC UST ale E 71 Scanning transparencies 3 Place the transparency in the cutout in the large template CAUTION Transparencies are easily damaged Touch them Transparencies are like 35 mm slides only larger When you scan only by the edges them you will use only the larger template To scan transparendes 1 With the XPA connected to its port on the scanner restart the software 2 Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Hewlett Packard 4 Cover any gaps around the edges of the transparency 5 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template 72 Using accessories On the Scan menu click XPA Slides Before making changes see Making optional adjustments for transparent items on page 72 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA if you want Back to TOC Making optional adjustments for transparent items You can make optional adjustments to transpar
99. our Z shaped hooks until the tab snaps out of position Push the long pointed tab on the end of the window Back to TOC Troubleshooting usage and maintaining 99 To install the new ADF window 1 Position the four Z shaped hooks of the ADF window into the four holes on the bottom of the ADF 2 Rotate the ADF window back until it contacts the bottom of the ADF 3 Check that the long pointed tab is on the inside of the ADF 4 Beginning with the Z shaped hook closest to the long pointed tab push each of the Z shaped hooks toward the back of the ADF 5 Verify that the long pointed tab is on the inside of the ADF 6 Reconnect the ADF cable to its port on the scanner 100 Troubleshooting usage and maintaining Uninstalling the software The Uninstall option of the Installer allows you to remove the scanning software from your computer To uninstall the software 1 Unplug the scanner and restart the computer Note If you do not unplug the scanner and restart the computer before you uninstall the software some files are not removed from your computer during the uninstallation 2 Insertthe HP Scanning Software CD into your computer s CD ROM drive The HP Scanning Software window appears If the HP Scanning Software window does not appear double click the icon for the HP Scanning Software CD 3 Double click the HP Scanning Software Installer and then follow the instructions on the screen 4 When the main ins
100. pears If you are not using Balloon Help Show Balloons appears View the printable user s manual in PDF format Connect to the Internet and visit the HP ScanJet website View the product tour Allow helpful alerts to appear when potential problems arise Prevent helpful alerts from appearing when potential problems arise View the Help for the HP scanning software Back to TOC HP PrecisionScan Pro tool and Toolbar information bars 105 The HP PrecisionScan Pro software displays a toolbar containing shortcut buttons for common commands The HP PrecisionScan Pro software contains a toolbar and an Info bar to help you use commands quickly or find information about the current Sone aA To scanned image Start preview a new scan Perform a final scan and send to a destination such as e mail Save the selection area as a file Scan and print the selection area New Scan g Sanm Save As Print Return Image To When using TWAIN or the HP ScanJet Plug in return the scanned image to the other program Copy mA f Scan and place the selection area on the Clipboard Zoom In Zoom in on the selection area Zoom Out Zoom out to the original view Rotate Left 90 Rotate the image counterclockwise by 90 degrees Rotate Right 90 Rotate the image clockwise by 90 degrees Undo Editing Changes Return all settings except outpu
101. produce 256 shades of gray Grayscale is commonly used for black and white original photographs but is also effective in maintaining shading in pencil drawings Back to TOC h halftone An original composed of a pattern of dots that tricks the eye into seeing shades of gray or color Halftones are common in all printed materials Scanning halftones instead of photographic originals can result in lower final image quality height The vertical dimension of a scan as it will appear at its destination highlights The lightest portion of an image usually reproduced as white on the computer screen or when printed histogram A graphical representation of the concentration of pixels at each intensity or gray level in the selection area of the scanned image Histograms help determine the optimal highlight shadow or threshold value of an image HP Scan et Copy Utility The software used to select number of copies destination printer and other copy options after a user selects the Copy option on the scanner HP PredisionScan Pro software The scanning software that HP provides for previewing an image before sending it to a destination making changes such as resolution resizing and contrast and saving images as files 115 HP Scan et Plug in A Photoshop plug in for image editor and OCR programs which allows you to scan text and images from within these programs HP Scanning Software The name of the scanner button
102. program that is not being recognized This might allow the HP PrecisionScan Pro software to recognize it Back to TOC want to start scanning from another program such as my word processing program so I can bring an inage into ny open file but cannot start the scan The other program must support TWAIN or the HP ScanJet Plug in If you cannot find a command such as Acquire check the documentation for the program to see if it is compliant If not do one of the following in the HP PrecisionScan Pro software e Save the scanned image as a file and then insert the file into the other program e Click Scan To from the Scan menu and choose a program e Copy and paste or drag and drop the image into the other program Troubleshooting usage and maintaining 89 am trying to reum a scanned image to a program that supports TWAIN or the HP Scan et Plug in but the image will not appear The program that supports TWAIN or the HP ScanJet Plug in might not accept the resolution or output type you selected Rescan the image using the default settings the HP PrecisionScan Pro software sets for the image 90 Troubleshooting usage and maintaining Resolving issues with accessories This section contains information for resolving issues when you are using the XPA or ADF Resolving issues with the XPA This section contains issues that might occur when you are using the transparency adapter XPA See also Resolving issues with slides
103. r if you want to create a special effect To change the hue 1 On the Advanced menu click Adjust Color Change the overall color of the image by doing one of the following on the color wheel Indicator circle ae A e Drag the indicator circle to a new Ai area e Click the arrow for a color on the outer edge of the wheel The result of the change can be seen in the image If the image has too much of one color move toward the color s opposite To retum to the default settings 1 On the Advanced menu click Adjust Color 2 Click Auto to return to the default hue and saturation settings for this scanned image Back to TOC Changing the saturation Color in an image consists of its hue and the saturation Saturation refers to the intensity of the colors The software sets the saturation for an image but you can change it You might want to change it to make colors in the image more or less vivid or to create a special effect The range in the Saturation field is 0 to 150 To increase saturation 1 On the Advanced menu click Adjust Color 2 Make colors more vivid by doing one of the following e Click to the right of the slider e Type a higher number in the Saturation field and press ENTER e Click the Up arrow next to the Saturation field To decrease saturation 1 On the Advanced menu click Adjust Color 2 Make colors less vivid by doing one of the following e Click to the left
104. r messages and electronic files E mail is also sent via Internet browsers Export To save a file in a particular file format for use in other programs exposure The amount of light or brightness and contrast in an image fax application program An application program for sending electronic documents to someone s fax machine or fax program Also allows receiving of faxed documents to the computer instead of a fax machine file format The format in which a scan is saved Certain file formats enable programs such as word processors to insert open or import scans Common graphics formats include JPG GIF and TIFF Common text formats include plain text and RTF Rich Text Format file size The number of bytes in a file File size of scanned images is determined by resolution file type output type and scaling To reduce the file size of photographs for example you could decrease bit depth or resolution 114 final scan The actual image defined by the selection area that is sent to a destination such as a file a printer the Clipboard or another program final size The approximate height and width of the final image to be scanned flowed text The Flowed Text option converts output into one column placing images as closely as possible to the appropriate text framed text The Framed Text option places text and images in a frame positioned as closely as possible to the way they appear in the original
105. ration adjusting 46 automatic adjustment 62 definition 120 keyboard shortcuts 104 Save As command shortcuts 102 105 using 22 saving custom settings 60 saving to files See also file formats toolbar shortcuts 105 using HP PrecisionScan Pro software 52 using scanner buttons 22 Scale field 35 scale definition 120 scaling images 35 Scan menu shortcuts for 102 Scan To command shortcuts 102 105 using 50 56 Scan using channel 48 ScanJet Copy Utility 6 ScanJet Plug in definition 115 returning scans with 51 troubleshooting 89 using 64 scanner bed definition 120 printing entire 54 selecting entire 32 130 Index scanner buttons color copy b amp w copy 21 Copy 21 Edit Text 23 E mail 17 E mail Document 17 E mail Photo 17 Fax 19 File 22 HP Scanning Software 31 identifying 16 number of copies 21 saving to file 22 settings 25 troubleshooting 78 when to use 6 15 scanner glass cleaning 95 definition 120 loading items 9 preparing documents for 7 Scanner Glass command 102 scanner lamp See lamp scanner lid definition 120 Scanner tab options 61 scanning destinations definition 17 loading items 9 methods for 6 negatives 69 preparing originals 7 previewing 31 selecting areas for 32 sending to programs 50 slides 67 transparencies 71 using ADF 66 using HP PrecisionScan Pro software 31 using scanner buttons 15 Scanning Software button HP 16 scanning source definition 120 Scrapbook pict
106. recognition Abbreviated OCR A technology that recognizes letters in a scanned image and converts them into ASCII characters or editable text optical resolution The true resolution of a scanner the resolution at which the scanner captures images See also interpolated resolution resolution optinized palette A palette or color table that contains the pixel colors present in an image 118 original The original document or picture to be scanned output The file that is generated by the scanning process output dimensions The actual height and width of an image when saved You will not see the size changes to your image in the Preview area since image size affects only the final scan output type The type of file that is generated during the scanning process Output type reveals the bit depth of the image p palette A subset of the color look up table that establishes the colors that can be displayed on the monitor at a particular time The only color depth that allows multiple palettes is the 256 or 8 bit color setting for your monitor At a color depth of 256 colors each program or even each individual image used or edited in a program can have a different color palette palette flashing The flashing that occurs when your monitor is set to a color depth of 256 colors and you switch programs When you switch programs the palette of the active program becomes the system palette and all other program
107. references related to text output from the OCR program Text Output format e Framed text Places the text from the page into frames and attempts to recreate the page formatting as closely as possible to the original Program into which the text is placed must support this type of option e Flowed text Eliminates column and other formatting and inserts any images in the text as closely as possible to where they were in the original Current OCR Language Allows you to choose the language the OCR program uses to check words it is processing in the item Back to TOC Controls tab options The Controls tab of the Preferences dialog box controls the control range readout to use for scanning The control range sets the amount of tonal resolution per color available for correction in the Adjust Exposure command and Adjust Black amp White Threshold command Using a larger number of bits for the control range results in greater control of compensation for exposure or threshold correction Choose one of these options e 38 bit readout 0 255 sets the controls to use 8 bits of tonal resolution per color e 10 bit readout 0 1023 sets the controls to use 10 bits of tonal resolution per color e 12 bit readout 0 4095 sets the controls to use 12 bits of tonal resolution per color e 16 bit readout 0 65535 sets the controls to use 16 bits of tonal resolution per color Scanning from HP PrecisionScan Pro 63
108. rm a final scan and place it in the program from which you started scanning e On the Scan menu click Return Image To e Click The image appears in the open program You might have to reposition the image If the image does not appear the program might not accept the resolution or output type you selected Rescan the image using the default settings the software sets for the image Back to TOC 4 Using accessories The scanner supports using the HP ScanJet Automatic Document Feeder ADF and the HP ScanJet Transparency Adapter XPA for slides negatives and other transparent items These accessories are included with some scanner models or can be ordered 65 66 Using accessories Back to TOC Sca nning from the ADF 3 Push the paper stack up against the left side of the input tray Slide the stack into the ADF until the stack does not move any farther You can scan multiple page items quickly and easily using the ADF When you use the ADF you can scan to the HP PrecisionScan Pro software or other destinations For instructions on setting up the ADF see the Setup and Support Guide To scan from the ADF 1 Remove any items from the scanner glass 2 Place a stack of similarly sized originals in the document input tray face up and with the first page on top 4 Doone of the following e press a button on the scanner e click New Scan on the Scan menu in the HP PrecisionScan Pro software 5 If you chose any scanner
109. ro software and the desktop or the folder you want 2 Inthe HP PrecisionScan Pro software place the cursor over the scanned image 3 While pressing the OPTION key click inside the selection area and drag to the desktop or folder Then release the mouse button and the OPTION key Wait for the scanner to perform a final scan of the image Back to TOC Back to TOC Other features and tips The other sections in Scanning from HP PrecisionScan Pro provide the most common information you need to scan items every day In this section you can find information about e which settings to use to get the best image quality See Tips for best image quality on page 59 e howto save a group of settings you use all the time and use them with future scans when you select them See Saving settings on page 60 e howto change the default settings the scanner uses to scan all items See Setting preferences on page 60 e howto start scanning from programs compliant with TWAIN or the HP ScanJet Plug in See Scanning from other programs on page 64 For information about results to expect from the OCR program see What to expect from OCR programs on page 24 Scanning from HP PrecisionScan Pro 59 Tips for best image quality Output type resolution file type and values for other controls determine image quality and file size When you first scan an item the scanner chooses the defaults for output type and resolutio
110. rograms By default text converted using the OCR program appears in Microsoft Word or SimpleText By changing the settings for the EDIT TEXT button you can have text appear in a different supported program instead See Changing settings for buttons on page 25 The Edit Text tab on the Buttons tab of the HP ScanJet Controls dialog box will display the supported programs installed on the computer Back to TOC Changing settings for buttons When you use the scanner buttons the scanner scans the item using settings optimized for the destination such as e mail that is associated with that button Settings are applied to all items being scanned until you change the settings again To change the settings only for the current item you may want to scan using the HP PrecisionScan Pro software instead See Scanning from HP PrecisionScan Pro starting on page 29 To change settings for buttons 1 Do one of the following e On the scanner press MORE OPTIONS if present e Choose Control Panels from the Apple menu and then choose HP ScanJet Controls from the submenu 2 On the Buttons tab click the tab for the button you want The boxes in the middle of the tab contain the settings that can be changed 3 Change the setting for the button See List of options for scanner buttons on page 25 for more information 4 Repeat step 3 to change any other settings for this button 5 Repeat steps 2 through 4 to change settin
111. round slides or negatives 84 around text 23 brightness adjusting 40 definition 110 bulbs broken 84 90 business cards scanning 7 Buttons tab 25 buttons See scanner buttons Cc canceling scans 21 capacity ADF 91 carbon paper scanning 7 Change Resolution command shortcuts 103 using 36 characters incorrect 85 checklist troubleshooting 75 cleaning ADF 96 ADF window 97 scanner 95 XPA 96 clearing ADF jams 93 click definition 111 clipped pixels checking for 43 definition 111 CMYK definition 111 collating copies 21 color balance adjusting 46 definition 111 color channels changing 48 definition 111 color copies button for 16 making 21 color correction automatic 62 definition 111 highlights adjusting 41 hue adjusting 46 midtones adjusting 40 saturation adjusting 46 shadows adjusting 42 color depth definition 111 output types 34 color images output types for 34 126 Index color wheel adjusting hue 46 definition 111 colored paper adjustments for 48 copying from 82 colors automatic adjustment 62 converting to black and white 48 highlights adjusting 41 hue adjusting 46 inverting 39 midtones adjusting 40 negatives troubleshooting 84 output types 33 RGB values viewing 45 saturation adjusting 46 shadows adjusting 42 slides troubleshooting 84 tonal resolution 63 troubleshooting 80 83 compressed file formats 53 context sensitive Help See Help online contrast adjusting 36 definition 111 co
112. s and the computer prompts you to save the item as a file Open your e mail program and attach the file to a message as you normally do Tip To view the scanned item before you send it open the file attachment from the new e mail message Scanning from scanner buttons 17 To email a scan from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Select E MAIL PHOTO or E MAIL DOCUMENT by pressing the small button beneath the lights until the light next to your choice is lit If the item contains both text and graphics select E MAIL DOCUMENT 3 Press E MAIL on the scanner 4 lf the scanner or the computer prompts you for another page do one of the following e f you do not have more pages to scan click Done e If there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 5 If you have a supported e mail program the scanned image automatically appears as a file attachment in a new message Address the message and send it as you normally do If the scanned image does not attach to a new message see Supported e mail programs on page 18 18 Scanning from scanner buttons Supported e mail programs Supported e mail programs allow the scanner to scan an item as a file and attach it to a new e mail message If a scanned image automatically appears as a file atta
113. s redraw themselves as accurately as possible with the new colors Back to TOC PDF Portable Document Format PDF format Adobe Acrobat files use this format PICT Apple s proprietary image file format that is used by the Macintosh operating system Designed for the screen this format is best used for color images that will not be printed Images saved as PICT files are smaller in size than images saved as a TIFF files pixel The smallest element picture element that can be assigned an independent color and intensity and can be displayed on a computer screen Pixels are square dots arranged in a grid pattern to make up the images displayed on the screen plug in A module that integrates into a program to provide additional functionality The HP PrecisionScan Pro Installer adds a Photoshop plug in the HP ScanJet Plug in for image editor and OCR programs which allows you to scan text and images from within these programs PNG Portable network graphics format A compressed image file format suitable for the Web that might replace GIF because of copyright issues with GIF format PNG is non lossy compressed supports interlacing and can be used with the True Color output type which GIF cannot pop up menu or list A menu of items that appears when you click on or pass the cursor over a command Back to TOC portrait Orientation of a photograph or image that is taller than it is wide An image that is wider than
114. seful for items such as negatives that might be placed in their template backward and scanned in reverse QO QO To mirror reverse an image On the Tools menu click Mirror Repeat to return to the original layout 38 Scanning from HP PrecisionScan Pro Sharpening an image Increasing sharpening enhances detail in the image The HP PrecisionScan Pro software automatically selects the optimal sharpen level but you can change it You might want to increase sharpening if the image looks fuzzy Conversely you might want to decrease sharpening if the original item has flaws or marks on it Increasing sharpening or increasing it too much can accent the flaws and create undesirable patterns To sharpen an image 1 On the Tools menu click Sharpen 2 Select a sharpen level from the list The viewer shows the effect of the changes on the image To reset sharpen levels 1 On the Tools menu click Sharpen 2 Click Back to TOC Resetting all adjustments You can reset images to the optimal default values the scanning software chose for the image Optimal values are based on the output type selected Resetting removes all adjustments you have made except the output type zoom level or the selection area To reset all adjustments Do one of the following e On the Edit menu click Undo Editing Changes e On the toolbar click 2 Back to TOC Making optional adjustments advanced These op
115. settings for buttons on page 25 For the HP PrecisionScan Pro software see Setting preferences on page 60 e Even if you want to retain the formatting and you have the setting set correctly the receiving word processing program cannot always accept the formatting Reformat text in the word processing program Back to TOC Troubleshooting usage and maintaining 87 Resolving issues sending to destinations Use this section to resolve issues sending images to destinations When I choose E mail on the scanner scanned images do not automatically appear in a new e mail message The e mail program is Web based or might not be supported Save the scanned image as a file and attach it to your e mail message as you normally do When I choose E mail on the scanner the scanned image attaches as a bimep but it contains text want the recipient to be able to edit To make text editable for a recipient choose Scan To from the Scan menu and then choose Email from the submenu Select the e mail program and then click either Text or Text and Image Or save the scanned image as a file and attach it to a message as you normally do When I choose Fax on the scanner scanned images do not autoratically appear in my fax program The fax program might not be supported Save the scanned image as a file and attach it to your fax message as you normally do When I press E mail Fax or Edit Text on the scanner the incorrect program opens
116. t to Settings and click Load 3 Select the group of settings you want from the list at the bottom and click Load Back to TOC Setting preferences The preferences are the default settings for all scans performed To change a setting only for the item currently being scanned see Making optional adjustments basic on page 35 and Making optional adjustments advanced on page 39 To set scanning preferences 1 On the Scan menu click Preferences 2 Click the tab you want 3 Change any settings you want See the next sections for descriptions of options on tabs 4 When finished click OK Back to TOC Scanner tab options The Scanner tab of the Preferences dialog box controls these options Preview scan when HP Scanning Software button is pushed When selected a preview of the scan appears when you press the HP Scanning Software button on the scanner When cleared the software starts but the scanner does not scan You will start a scan from the HP PrecisionScan Pro software Best Quality Scaling When selected the highest quality scaling is applied to the final scan When cleared normal quality scaling is applied making scanning faster Best Quality Sharpening When selected the highest quality sharpening is applied to the final scan When cleared normal quality sharpening is applied making scanning faster Maximum Pixel Depth When selected the largest pixel bit depth is acquired from the scanner to produce
117. t type to the defaults for this image 106 Back to TOC Info bar The info bar appears at the bottom of the preview window and displays the following information A the width of the output image the height of the output image e scale of the output image oO the Output Type currently selected m One of the following e A progress bar that shows when the scanner is scanning or the scanning software is processing a command e The number of KB kilobytes MB megabytes GB gigabytes or TB terabytes in the image in the selection area This size is only an estimate of the actual size of the saved file which depends on the format used to save the file The file can be larger or smaller than the value shown here F an XPA icon if the XPA Slides or XPA Negatives menu commands are selected in the Scan menu Back to TOC Context sensitive cursors Ready cursor 107 Ready for activity The shape of the pointer indicates the type of activity you can perform in the scanning software Click a menu item and select a command Click a list button to select an option Click a button to turn it on or off or to increase or decrease a number Selection area cursor Click then type a value Z Position this cursor over a light area in the image to see its pixel value in the RGB meter and the histogram Click on pixels to set them as the Highlight value In the Transparency Exposur
118. tallation dialog box appears select Uninstall from the pull down menu located in the upper left part of the dialog box 5 Click Uninstall 6 Follow the instructions on screen 7 After the uninstall finishes quit the HP Scanning Software Installer Back to TOC Other resources support and specifications The Setup and Support Guide contains information about these topics e Setup instructions and troubleshooting Find setup instructions and troubleshooting information for issues that can arise when you install the scanner e Resources Discover websites and other tools that contain scanning tips updated drivers and the latest information about your HP scanner e Support Locate the contact information for your region if you need to contact HP e Warranty and Specifications See this topic for the warranty and product and regulatory information The Setup and Support Guide is located on the CD in the folder for your language or on your computer in the HP Scanning Software folder Back to TOC A Using software commands and controls This section contains information for using the shortcuts toolbars and cursors in the HP PrecisionScan Pro software The HP PrecisionScan Pro contains keyboard shortcuts and toolbars to give you quick access to software commands The Info bar provides information about the scanned image And the context sensitive cursors indicate the type of activity you can perform in the scanning so
119. the currently selected choice is lit more options color copy b amp w copy Edit Text s HP Scanning File Software File Scan using settings optimized for archiving scanned images as files Scanned images are saved in PDF format HP Scanning Software Scan to the HP PrecisionScan Pro software to view the image or to make adjustments such as changing resolution or resizing Edit Text Scan and then convert text into an editable form and place it in a word processing program more options Open the dialog box for changing settings such as output quality for buttons on the scanner Back to TOC Scanning quickly without making changes Use the scanner buttons to scan quickly to a destination using settings optimized for that destination A destination is a printer file or another program such as your e mail fax and word processing programs If you are scanning slides or transparent items using the XPA you must scan from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 29 E mailing a scan When you e mail using the scanner button the scanner scans the item using default settings optimized for mailing If you have a supported e mail program the scanned image automatically appears as a file attachment in a new e mail message which you then address and send If your e mail program is not supported choose E mail anyway The scanner scans the item using the optimal setting
120. the Setup and Support Guide Checking the basics If the scanner is not working always perform these actions first Check that the power cable is securely connected between the scanner and a live electrical outlet or surge protector If the power cable is connected to a surge protector make sure the surge protector is plugged into an outlet and turned on Check that the USB or SCSI cable is securely connected between the scanner and the computer Make sure the scanner is unlocked Move the lock down to the unlocked position Disconnect the power cable from the scanner and turn off the computer After 30 seconds reconnect the power cable to the scanner and then turn on the computer in that order If a program has frozen close it Press OPTION COMMAND ESC and then click Force Quit If these steps did not resolve the issue see Starting troubleshooting on page 76 76 Troubleshooting usage and maintaining Back to TOC Starting troubleshooting Start here to find the information you need Choose one of these general groups of issues and then choose one of that group s more specific issues The scanner or software is not working e A message is on the scanner or the computer Follow the directions in the message to resolve the issue e There is no message See Resolving issues that did not generate messages on page 77 The quality of resulting scans is not what expected e Scanned images do not look good
121. the following e On the Edit menu click Copy e On the toolbar click Ea 2 Inthe destination program place the cursor where you want to insert the scanned image and click 3 Choose the Paste command in the program Dragging and dropping into another program You can drag and drop a scanned image into another program if that program supports drag and drop The selection area will bounce back to the scanning software window if you try to drop a scanned image into a program or area that does not support drag and drop To drag and drop into another program 1 Open afile in the destination program Make sure you can see both the destination program and the HP PrecisionScan Pro software 2 Inthe HP PrecisionScan Pro software place the cursor over the scanned image 3 While pressing the OPTION key click inside the selection area and drag to the location in the destination program Then release the mouse button and the OPTION key Wait for the scanner to perform a final scan of the image 58 Scanning from HP PrecisionScan Pro Dragging and dropping to the desktop or a folder Scanned images you drag and drop to the desktop or a folder become a Scrapbook picture clipping file The bitmap file is given a generic name such as picture clipping Subsequent images scanned to the desktop or that folder are numbered sequentially To drag and drop to the desktop or a folder 1 Make sure you can see both the HP PrecisionScan P
122. the following methods e Drag and drop from the scanning software If your Web page development application supports drag and drop you can drag the image from the Preview area of the scanning software and drop it into the open page where you want it Some Web page applications have image editing capabilities if you want to adjust the image further You should consult the documentation that came with the Web page development application for more information e Save the image as a file You can save the image as a file in the scanning software and then insert that file into your Web page development application Remember to save it as a GIF or JPEG file Scanning from HP PrecisionScan Pro 55 e Copy and paste the image You can use the scanning software s Copy menu command or icon to copy the image to the Clipboard In the Web page development application use the Paste menu command to paste the image in the Web page document e Use the Scan To menu command You can use the scanning software s Scan To menu command in the Scan menu to scan the image to text file Then in the Save dialog box select HTML in the Format pop up box Optimizing a scan for online viewing To optimize a scan for a Web page be sure to do the following e Save scans as GIF JPEG or PNG files Most Web browsers use these file formats e For color images choose the Web Palette output type e Select a resolution of 72 dpi This resolution produces small
123. the highest quality image When cleared less image data is processed making scanning faster Noise Reduction When selected reduces the noise in the image caused by the scanner When cleared noise reduction is not applied making scanning faster Descreening When selected a screened background image such as a watermark will be removed from the final scan When cleared any background image such as a watermark will be scanned as part of the image in the final scan sRGB Profile Gamma 2 2 Scanning from HP PrecisionScan Pro 61 When selected the software uses the RGB profile from the screen to create the color in the final scan This profile is also known as Gamma 2 2 Note Because Macintosh computers ship with Gamma 1 8 this option is not selected by default When using this option be sure to select sRGB in your monitor settings Enable Scan Another Page Dialog When selected a dialog box appears during final scanning that asks you if there are more pages of this item to scan When cleared the scanner assumes each job is only one page Applies only to PDF text and RTF formats 62 Scanning from HP PrecisionScan Pro Selection Area tab options The Selection Area tab controls the following preferences Automatically create selection area after a mouse click When selected a selection area will be created around an area on which you click with the cursor Automatically set the Output Type after selection When
124. the image in the HP PrecisionScan Pro software before you send it to the other program See Resizing output dimensions on page 35 e Inthe HP PrecisionScan Pro software the resolution is set too low Set the resolution to a higher number or return to the default setting See Changing resolution on page 36 e Inthe HP PrecisionScan Pro software too much or too little sharpening was applied Adjust the sharpening See Sharpening an image on page 38 An original photo had marks flaws or scratches and the scanned image looks even worse in the HP PrecisionScan Pro software e You sharpened the image manually Return to the default setting See Sharpening an image on page 38 e Best Quality Sharpening is selected Check the setting See Setting preferences on page 60 Troubleshooting usage and maintaining 81 set the image to a higher resolution in the HP PrecisionScan Pro software but the output quality is no better e Setting the resolution to a higher number does not necessarily improve quality The software sets the resolution automatically based on the type of item you scanned Keep or return to the default See Changing resolution on page 36 or Tips for best image quality on page 59 for guidelines e f you sent the image to another program the program might not support the resolution you set in the HP PrecisionScan Pro software Determine the setting the program uses and set the resolution in the HP PrecisionSc
125. ting scanned images in the software to ensure they are not skewed e The item might not be placed correctly Straighten the item and make sure the left edge of it is placed against the left side of the input tray e The maximum number of pages the ADF input and output trays can hold is 50 depending on the type of media being loaded Make sure to load only 50 or fewer pages in the input tray and remove pages from the output tray if they are stacking up toa pile of more than 50 e The item loaded might not meet the specifications for the ADF Make sure the type of media being loaded meets required specifications See Items for the ADF on page 7 When using the ADF the scanner does not feed the item at all The document input tray might not be securely latched Raise the hatch and the input tray and then lower them pressing firmly See To clear jams at the end of a page on page 94 for illustrations Troubleshooting usage and maintaining 91 An item loaded in the ADF keeps janming e The item does not meet the guidelines for the ADF See Items for the ADF on page 7 e The item might have something on it Make sure you have removed anything such as staples and self adhesive notes on the item See Selecting and preparing items on page 7 e The item is too small The ADF can handle items as small as 148 5 by 210 mm 5 9 by 8 3 inches Use the glass to scan e The item is too large The ADF can handle items as large as 216 by
126. tings Saving settings allow users to save a set of settings used with one scanned image and reuse the settings with an image scanned in the future d default settings Predetermined settings in the scanning software that define levels on the behalf of the user Default settings in the HP PrecisionScan Pro software are set for Output Type Output Resolution Color Exposure Black amp White Threshold and Sharpen Level Users can override default settings density The ability of a material to absorb or transmit light The greater the density of a material or object the more black it contains This applies to both black and white images and color images Back to TOC descreen The process of removing an unwanted pattern such as a moir pattern that appears in a printed original so the pattern does not appear in the scanned image destination The file program or hardware device where the scanned image will be used Examples include a printer a Web page or an e mail program device driver Software that the system uses to communicate with devices such as a display printer mouse or scanner display resolution The number of pixels that a computer monitor can display both horizontally and vertically Screen resolutions are typically 640 x 480 VGA 800 x 600 super VGA or 1024 x 786 dithering The process of approximating pixel colors when reducing the color depth of an image Dithering can improve transiti
127. tional adjustments are ones that most people generally do not use or need but some advanced users might want them for special effects or other needs Depending on the output type chosen some tools are not available Scanning from HP PrecisionScan Pro 39 Inverting the image Use the Invert command to convert white areas of an image to black and black to white For color images a color is converted to its complementary color Generally this command is useful for drawings and spot color images To invert the image On the Advanced menu click Invert Colors Repeat to reverse the colors again 40 Scanning from HP PrecisionScan Pro Changing midtones The midtone setting lets you lighten or darken the middle values in an image The range for the number in the Midtone field is 1 0 to 4 0 Moving toward 1 0 darkens the image Moving toward 4 0 lightens the image To adjust midtones for slides negatives or other transparent items use Adjusting midtones for transparent items on page 73 Midtone set at 1 8 the default Midtone set at 3 0 Tip If you are sharing the image with others who will be viewing it on a computer screen the Midtone value 2 2 is recommended because it is a value appropriate for many different monitors Back to TOC To lighten the image overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider to the right e Type a higher number in t
128. to the opposite corner Release the mouse button to complete the border Selection border 4 Experiment with the image Change the output type or make other adjustments When you finish On the Scan menu click Print Select any printer options you want and click OK The scanner performs a final scan including your changes and the scanned image prints If you have not already scanned using the scanner buttons see To complete your first scan using the scanner buttons on page 10 12 Getting started Back to TOC Frequently asked questions This section contains answers to some questions users frequently ask about scanning What settings does the HP PrecisionScan Pro software set automatically for an item scan Based on the scanned item the software automatically chooses optimal values for these settings e output type e resolution e sharpening e exposure midtones highlights and shadows e color hue and saturation or black and white threshold Usually the values the software selects provides optimal results However you can change these values in the HP PrecisionScan Pro software How can reduce the time it takes to scan You can reduce the time it takes to scan an item by scanning in black and white when the original e Is a black and white photograph or drawing e sa color photo or drawing but you want a black and white image to appear on the computer screen e Contains only text Sc
129. to the selection area For example output resolution is automatically set to 200 when the True Color output type is selected and set to 300 for the Black amp White Bitmap raster output type b bit depth The number of bits used to define the shade or color of each pixel in an image A 1 bit image is black and white An 8 bit grayscale image provides 256 shades of gray An 8 bit color image provides 256 indexed colors and is associated with a specific palette or color table A 24 bit image provides over 16 million colors The greater the bit depth the larger the size of the saved file See also file size Back to TOC bitmap A type of black and white gray or color image or picture made up of a matrix of individual pixels or dots Often referred to as raster raster bitmap or raster image black and white bitmap Black and white raster bitmaps contain only black pixels and white pixels no colors or shades of gray Each pixel represents one bit Black amp White Threshold tool The Black amp White Threshold tool lets you change the dividing point for black and white pixels in an image that uses the Black amp White Bitmap raster output type All pixels below the threshold will be output as black and all pixels above the threshold will be output as white border A line surrounding the scanned image indicating scanning boundaries Clicking the image reveals a selection border and handles that are used to define th
130. ton for 16 selecting 21 oO OCR accuracy of 24 definition 117 languages for 62 options for 25 62 preparing text for 24 saving scans for future processing 52 scanning to 23 troubleshooting 85 onionskin paper 7 online Help HP ScanJet Copy Utility 6 printing 5 shortcuts for 102 104 using 30 opening software 30 Optical Character Recognition See OCR optical resolution definition 117 Optimized Palette definition 117 output types 34 shortcut for 103 optional automatic document feeder See ADF optional transparency adapter See XPA Back to TOC options ADF Page Size 27 button for 16 Controls tab 63 Copy button 25 destinations 26 Edit Text button 25 E mail Document button 25 E mail Photo button 25 Fax button 25 File button 25 Image Output 26 preferences setting 60 Resolution 62 scanner button settings 25 Scanner tab 61 Selection Area tab 62 text 62 Options button 52 original items loading in ADF 66 loading on scanner glass 9 preparing 7 output dimensions changing 35 definition 118 output levels changing 44 output types automatic selection 62 definition 118 menu shortcuts 103 optimal resolutions for 36 options 26 selecting 33 websites optimizing for 55 overhead transparencies adjusting colors 72 scanning 71 troubleshooting 84 P Page Size options ADF 27 pages multiple options for 26 scanning 61 palette flashing definition 118 Back to TOC palettes definition 118 system 121 paper loading in
131. tware starts Hover over a command in this toolbar to see an explanation miz o a laaja e e ajaaa e E S inten Sneed For more information about the types of assistance the software itself offers see Finding help for using the software on this page For more information about keyboard shortcuts menu items toolbars and cursor appearance see Using software commands and controls on page 101 Back to TOC Finding help for using the software The HP PrecisionScan Pro software provides several means of assisting you Smart Friends Smart Friends are tips that appear automatically to notify you of potential problems For example if you are setting a very high resolution but want to e mail the scanned image a Smart Friend would alert you that the file will probably be too large to e mail To turn individual messages off select the Don t remind me again check box in the message s dialog box To turn all messages off click Disable All Smart Friends on the Help menu To turn all messages back on click Enable All Smart Friends Online Help The online Help is an easy to use source of information about using the scanner and software troubleshooting support and specifications To gain access to the Help on the Help menu click HP PrecisionScan Pro Help Or click the Help button in any dialog box in which it appears Back to TOC Scanning from HP PrecisionScan Pro 31 Perfo rming a new scan 2 Start
132. ure clippings 58 scratched templates 84 screen resolution definition 120 image quality 13 output types for 34 Select All 32 103 selecting output types 33 scanning area 32 Selection Area tab options 62 selection areas automatic 62 creating 32 cursors 107 definition 120 moving 32 negatives 72 removing border 32 resizing 32 slides 72 zooming to 33 sending to programs directions for 50 troubleshooting 88 separation pad cleaning 96 settings ADF Page Size 27 automatic 12 Controls tab 63 Copy button 25 custom saving 60 destinations 26 Edit Text button 25 E mail Photo button 25 Energy Save mode 92 Faster Scan mode 92 Fax button 25 File button 25 for scanning software 60 Image Output 26 lamp 92 loading 60 resetting adjustments 38 Resolution tab 62 saving 60 scanner buttons 25 Scanner tab 61 Selection Area tab 62 shortcut for 102 Text tab 62 Setup and Support guide 100 shadows adjusting 42 alarms 43 automatic adjustment 62 clipped areas checking for 43 definition 121 histogram 45 transparent items adjusting for 74 Sharpen command shortcuts 103 using 38 sharpening definition 121 images 38 keyboard shortcuts for 103 options for 61 shortcuts keyboard 102 menu 102 toolbar 105 size See also file sizes ADF page size options 27 image troubleshooting 80 81 paper ADF 7 resizing images 35 transparent media 8 skewed images troubleshooting 80 skewed pages troubleshooting 91 slides adjusting colors 72
133. utput Type menu See List of output types on page 34 e Tochange the output type for this scan and all other scans in this session clear Automatically Set Type and select an output type you want from the Output Type menu See List of output types on page 34 When you redraw the selection border the output type might change if Automatically Set Type is selected in the HP PrecisionScan Pro Preferences dialog box 34 Scanning from HP PrecisionScan Pro List of output types For these uses Use this output type Color photos or drawings with lots of shading to be printed on a color printer displayed on a color monitor set to millions of colors displayed on Web and saved in the JPEG or PNG file format True Color Color photos or drawings with shading to be printed to a color printer sent via e mail used in any way that requires a small file size viewed on a computer screen Optimized Palette Color photos or drawings with shading to be printed to a color printer displayed on a monitor set to 256 colors displayed on Web and saved as a GIF file System Palette Color photos or drawings with shading to be printed to a Grayscale B amp W printer B amp W photos and drawings with shading to be used for any Grayscale purpose B amp W drawings without shading to be placed in another Black amp White program without resizing in the other program Bitmap Any image to be s
134. uttons 17 Enable All Smart Friends 30 104 Enable Scan Another Page Dialog 61 Energy Save mode 92 enhancing details 38 42 export definition 113 exposure adjusting 40 automatic adjustments 62 definition 113 Back to TOC eyedropper tools black 42 functions of 107 viewing RGB values 45 white 41 F fabric scanning 7 FAQs frequently asked questions 12 Faster Scan mode 92 fax application programs definition 113 Fax button identifying 16 settings 25 using 19 faxing scans options 25 programs supported 20 settings 19 troubleshooting 87 using scanner buttons 19 feeding problems ADF 91 File button identifying 16 settings for 25 using 22 file formats programs supporting 77 troubleshooting 88 types of 52 websites 55 File Open 77 file sizes definition 113 reducing 12 resolution changes 36 files See also file formats attaching to e mail 17 dragging and dropping 58 lost 77 saving to 22 52 film scanning adjusting colors 72 negatives 69 slides 67 transparencies 71 troubleshooting 84 final scans definition 114 selecting areas for 32 fingerprints cleaning 95 flashing palette definition 118 flipping images 37 flowed text definition 114 focus definition 114 folders dragging and dropping to 58 font sizes OCR 24 formats See file formats formatting text 86 framed text definition 114 removing frames 23 free websites 55 frequently asked questions 12 front panel definition 114 frozen programs 75 fuzzy im

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