Home

HP 6800 Series User's Manual

1. 4 1 Printer features The HP printer has several features to make printing easier and more efficient 1 Buttons and lights HP Deskjet 6800 series printer User s Guide 2 Paper trays 3 Photo envelope feeder 4 PictBridge port 1 Print cartridges 2 Automatic Paper Type Sensor not illustrated 3 Ink backup mode not illustrated 1 Rear USB port 2 Wired Ethernet port Optional accessories HP Deskjet 6800 series printer User s Guide Automatic Two Sided 250 Sheet Plain Paper Tray Auto Two Sided Print Printing Accessory optional Accessory optional Accessory with Small Paper Tray optional 4 2 Buttons and lights Use the printer buttons to turn the printer on and off cancel a print job and restart a job The printer lights give you visual cues about the status of the printer 1 Power button and light 2 Print Cancel button 3 Resume button and light 4 Report Page button 5 Wireless Status light and Signal Strength indicator 6 Print Cartridge Status lights 7 Network icon For a description of the following buttons and lights click the appropriate option Report Page button e Network icon HP Deskjet 6800 series printer User s Guide e Wireless Status light and Signal Strength indicator e Print Cartridge Status lights Power button and light The Power button turns the printer on and off It might take a few seconds for the printer to turn on after you press the Power button
2. Print cartridge status light is on or flashing If the light is on and not flashing Check to see if a print cartridge is low on ink If a print cartridge is low on ink consider replacing the print cartridge If neither print cartridge is low on ink press the Resume button If the Print Cartridge Status light remains on turn off then turn on the printer If the light is on and flashing Verify that the correct print cartridges are installed If you were printing a borderless document when the light started flashing follow these guidelines Otherwise follow these steps 1 Open the printer s top cover remove the black or photo print cartridge then close the cover 2 Do one of the following If the light is flashing Open the top cover replace the print cartridge you removed then remove the tri color print cartridge Go to step 3 If the light is off There is a problem with the print cartridge you removed Go to step 3 3 Manually clean the print cartridge 141 HP Deskjet 6800 series printer User s Guide After cleaning the print cartridge reinsert it into the printer If the print cartridge status light continues to flash replace the print cartridge All lights are flashing Restart the printer 1 Press the Power button to turn off the printer then press the Power button to restart the printer Proceed to step 2 if the lights continue to flash Press the Power button to turn off the printer
3. e Have clasps or windows e Have thick irregular or curled edges 159 HP Deskjet 6800 series printer User s Guide e Are shiny or embossed e Are wrinkled torn or otherwise damaged e Align the envelope edges before inserting them in the rear tray e Do not exceed the maximum capacity of the rear tray capacity 80 envelopes Preparing to print 1 Slide the paper width guide to the left 2 Pull the paper lever forward and insert the envelopes Insert the envelopes with the address side facing outward and the flap to the left 3 Release the paper lever 4 Slide the paper width guide against the edge of the envelopes Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options 160 HP Deskjet 6800 series printer User s Guide 2 Open the Print dialog box 3 Select the Paper Type Quality panel 4 In the Paper Type drop down list click Plain paper 5 Select any other print settings that you want and then click Print 12 3 6 Problems with the Auto Two Sided Print Accessory with Small Paper Tray Paper jam Do not clear a paper jam from the front of the printer Follow these steps to remove a paper jam from the Auto Two Sided Print Accessory with Small Paper Tray 1 Turn off the printer 2 Press the buttons on the left and right sides of the accessory and then remove it from the printer A Warning Remove the Auto Two Sided Print Accessory with Sm
4. Disconnect the printer power cord from the electrical outlet Reconnect the printer power cord to the electrical outlet a A WwW N Press the Power button to turn on the printer Power cord light The light on the power cord illuminates when electricity is flowing through the cord If the light is off then the cord is not receiving power 11 13 Document prints slowly Several variables can slow the printer s performance Multiple software applications are open The computer does not have sufficient resources for the printer to print at its optimum speed To increase printer speed close all unnecessary software programs when printing Complex documents graphics or photographs are printing Documents containing graphics or photographs print slower than text documents Best or Maximum dpi print mode is selected The printer prints slower when Best or Maximum dpi is selected as the print quality To increase the printer speed select a different print quality mode Printer driver is outdated An outdated printer driver may be installed 142 HP Deskjet 6800 series printer User s Guide For information about updating the printer driver visit the HP Web site at www hp com support Two sided documents are printing Printing two sided documents takes more time than printing single sided documents Computer does not meet system requirements If your computer does not have enough RAM or does not have a large amo
5. 1 Paper width guide 2 Paper length guide Out tray Printed pages are deposited in the Out tray 1 Out tray 2 Photo envelope feeder Use the photo envelope feeder to print single envelopes small photos and cards Raise the Out tray to load paper To prevent paper from falling out of the Out tray pull out the Out tray extension and then unfold the Out tray extension stop 10 HP Deskjet 6800 series printer User s Guide 1 Out tray extension 2 Out tray extension stop Do not unfold the Out tray extension stop when printing on legal paper After the print job is complete fold the Out tray extension stop and then push the Out tray extension into the Out tray 4 5 Photo envelope feeder Use the photo envelope feeder to print the following documents e Envelopes Photos Postcards 1 Photo envelope feeder 11 HP Deskjet 6800 series printer User s Guide Envelopes Follow these steps to use the photo envelope feeder for single envelopes 1 Insert the envelope with the side to be printed on facing down and the flap to the left 2 Push the envelope into the printer as far as it will go without bending 3 Print the envelope Photos Follow these steps to use the photo envelope feeder to print a single photo 1 Insert the photo paper into the photo envelope feeder with the side to be printed on facing down 2 Gently push the photo paper into the photo envelope feeder as far as it w
6. A wireless network that does not use any authentication or encryption method is referred to as an open system An open system can still have a minor level of security if the network s wireless access point s does not broadcast the network s network name SSID A device trying to join the network must then know the network name before connecting For more information about network names see the network name SSID page An open system is highly vulnerable to eavesdropping and intrusion Configuring the printer for an open system Follow these steps to configure the printer for an open system 1 Open the printer s embedded Web server EWS 2 Click the Networking tab 3 Under Connections click Wireless 802 11 4 On the Wireless Setup tab click the Start Wizard button and then follow the onscreen instructions 5 After configuring the printer close the EWS 5 3 10 Installing the printer on a wireless network For instructions on installing the printer on a wireless network see the network guide that came with the printer 5 3 11 Wireless Status light The Wireless Status light indicates the status of the printer s internal wireless communications radio State of the Wireless Status light Printer status Able to receive and transmit data wirelessly 33 HP Deskjet 6800 series printer User s Guide State of the Wireless Status light Printer status Is not able to receive and transmit data wirelessly
7. A6 105x148 mm Index card 4x6 in L 89x127 mm e Photo paper 10x15 cm 10x15 cm with tab 4x6 in 4x6 in with tab A6 105x148 mm L 89x127 mm L 89x127 mm with tab Panoramic 4x10 in 4x11 in 4x12 in e Envelopes e No 10 Envelope 4 12x9 5 in e Japanese envelope No 4 90x205 mm e Hagaki e Hagaki 100x148 mm Tray capacities 164 HP Deskjet 6800 series printer User s Guide e Photo paper e 4x6 L size Up to 80 sheets e Panoramic Up to 5 sheets e Hagaki e Photo Up to 80 cards e Cards e 4x6 Up to 100 e A6 Up to 100 e Envelopes e No 10 Up to 20 e Japanese envelope No 4 Up to 20 165 HP Deskjet 6800 series printer User s Guide 13 Specifications e Printer specifications e Environmental statement e Print cartridge recovery 13 1 Printer specifications See the reference guide that came with your printer for complete printer specifications including the following information Types sizes and weights of paper and other printing media that can be used with your printer e Print speeds and resolutions e Power requirements 13 2 Environmental statement Hewlett Packard continuously improves the design processes of its deskjet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured shipped and used Reduction and elimination Paper use The printer s two sided printing capability reduces paper usage and the
8. Envelope is printed at an angle 1 Slide the flap inside the envelope before loading it in the printer 2 Confirm that the paper guides fit firmly against the edge of the envelope 3 Reprint the envelope Parts of the document are missing or printed in the wrong place 1 Open the Page Setup dialog box and verify the following settings e Paper Size The appropriate paper size Scale Select to scale text and graphics to fit on the paper e Orientation Verify the appropriate orientation 2 Open the Print dialog box 3 Select the Layout panel 4 If Tiling is selected and you are not printing a poster click Multiple Pages per Sheet and then click 1 Normal in the Pages Per Sheet box Printout does not reflect selected print settings Some software applications allow you to set certain print settings The software application s print settings might differ from the printer settings that you specified in the Print or Page Setup dialog boxes Change the appropriate print settings within the software application to match the settings on the Print or Page Setup dialog boxes 11 8 Photos are not printing correctly Check the paper tray 1 Place the photo paper in the In tray with the side to be printed on facing down 2 Slide the paper forward until it stops 3 Slide the paper guide firmly against the edge of the paper 133 HP Deskjet 6800 series printer User s Guide Check the printer settings 1 Open the Page Setup dialog
9. To see some examples of Ethernet networks see the Ethernet network examples page Printing Computers on the network send print jobs directly to the printer which prints them in the order received The printer can accept print jobs sent simultaneously from four users For example if five users each send a print job to the printer at the same time the printer accepts four of the print jobs and rejects the fifth The user who sent the fifth print job should wait a few minutes and then resend the print job 5 4 2 Ethernet network examples These are some common Ethernet network configurations 49 HP Deskjet 6800 series printer User s Guide Shared Internet connection with a router acting as a gateway In this example a router manages the network connections and acts as a gateway between the network and the Internet Shared Internet connection with a computer acting as a gateway In this example the network devices are connected to a hub A Macintosh OSX computer on the network acts as the gateway between the network and the Internet The gateway computer uses Internet Sharing to manage the network connections and provide Internet access to the other devices DSL or cable Internet connection without a gateway This example looks similar to the first example However in this example the network devices are connected to a hub rather than a router The hub is directly connected to the Internet Caution HP does no
10. Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions e Do not exceed the maximum capacity of the rear tray 80 sheets of photo paper Preparing to print 1 Slide the paper width guide to the left 2 Pull the paper lever forward and insert the photo paper The side of the photo paper to be printed on should face outward Note Ifthe photo paper has a tear off tab the tab must point up rather than leading into the printer 158 HP Deskjet 6800 series printer User s Guide 3 Release the paper lever 4 Slide the paper width guide against the edge of the photo paper Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate paper size Note To print a borderless photo select a borderless photo paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Rear tray 5 Select the Paper Type Quality panel and then select the following settings e Paper Type The appropriate photo paper type Print Quality Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print 12 3 5 Envelopes Guidelines e Avoid using envelopes that have the following qualities
11. e Print from front to back e Print collated copies Save money e Print a two sided document either automatically or manually e Print multiple pages on a single sheet of paper Enhance the quality of printouts e Select the right paper type e Select the right print quality e Resize the document as needed e Print a borderless brochure 8 1 Using the 250 Sheet Plain Paper Tray Accessory If the 250 Sheet Plain Paper Tray Accessory is not installed on the printer follow the installation steps Note The 250 Sheet Plain Paper Tray Accessory is not available in all countries regions Follow these steps to use the 250 Sheet Plain Paper Tray Accessory 1 Open the Print dialog box 91 HP Deskjet 6800 series printer User s Guide copies itm Z Collated Print Order Front To Back Ge Back To Front Pages All O from 1 To 999 Paper Sire Letter Paper Type Atonntic Duplex One Side Paper Seerce Upper Try Soaling 100 Print Quality Use Prinder Oefa Image ColerSewtisPae Oviemtatien Poon Layout Niena Prim in Background Black reader dpi 600 Celor input dpi 600 Color output Automatic coneet Print 2 On the General panel click one of the following options in the Paper Source drop down list e Lower tray Prints from the 250 Sheet Plain Paper Tray Accessory e Upper then lower Prints from the In tray If the In tray is empty then the printer prints from the 250 Sheet Plain Pap
12. C6518A HP USB A B 2 M cable 14 3 Accessories If an accessory is not included with your printer it can be purchased separately from an authorized HP dealer Note The availability of accessories varies by country region Automatic Two Sided Printing Accessory Q5712A Automatic Two Sided Printing Accessory Auto Two Sided Print Accessory with Small Paper Tray Q3032A Auto Two Sided Print Accessory with Small Paper Tray 250 Sheet Plain Paper Tray Accessory Q3447A 250 Sheet Plain Paper Tray Accessory 169 HP Deskjet 6800 series printer User s Guide Index acknowledgements ad hoc mode AES Align button aligning print cartridges authentication Auto Two Sided Print Accessory with Small Paper Tray booklet envelopes installation paper jam part number printing from a digital camera printing problems small photos Automatic Paper Type Sensor Automatic Two Sided Printing Accessory booklet installation part number borderless photos large borderless photos panoramic borderless photos small borderless photos borderless photos borderless printing problems buttons Cancel Power Print Cancel 170 HP Deskjet 6800 series printer User s Guide Report Page Resume collated copies color calibration color settings communication modes ad hoc mode infrastructure mode connectivity Ethernet Wi Fi networking wireless networking contrast enhancement conventions default printer setting digital flash duplexer embedded
13. HP Deskjet 6800 series printer User s Guide Learn how to add professional touches to your digital photographs e Use the photo print cartridge for great colors e Use the color settings to change how colors are printed e Use the gray photo print cartridge for outstanding black and white photos e Print black and white photos Print to the edges of the photo paper with borderless printing To prevent photo paper from curling follow the photo paper storage guidelines 6 2 HP digital photography options The printer has several features to improve the quality of digital photographs Follow these steps to gain access to the Digital Photography panel 1 Open the Print dialog box 2 Select the Digital Photography panel Description Use the Digital Photography panel to set these options Digital Photography o This festure will enhance the contrast of your photographs Set All Settings Turn all Off k i Set All to Aztomatic Use Factory Presets Disabled Manual 4 O Automatic Low High Coma Cy 1 Options Menu Select from the following options Digital Flash Lighten dark images Click Automatic to allow the printer driver to automatically balance lightness and darkness Contrast enhancement Adjust the contrast to your preference Click Automatic to allow the printer driver to automatically balance the contrast 56 HP Deskjet 6800 series printer User s Guide e SmartFocus Enhance im
14. Letter A4 paper 60 to 105 g m2 16 to 28 Ibs Media sizes US Letter 216 x 279 mm 8 5 x 11 in Executive 184 x 267 mm 7 25 x 10 5 in A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm 12 3 Auto Two Sided Print Accessory with Small Paper Tray The Auto Two Sided Print Accessory with Small Paper Tray is a hardware device that contains a rear tray for small media and a duplexer for two sided printing on both full size and small media e Postcards and other small media can be printed on two sides automatically when they are fed from the rear tray 154 HP Deskjet 6800 series printer User s Guide e Photo paper and envelopes can be printed on one side by using the small paper tray e Print two sided documents automatically If the Auto Two Sided Print Accessory with Small Paper Tray is not included with your printer it can be purchased separately from an authorized HP dealer The accessory only supports certain paper types For alist of supported paper types see the Auto Two Sided Print Accessory with Small Paper Tray specifications Note The Auto Two Sided Print Accessory with Small Paper Tray is not available in all countries regions Learn how to install and enable the accessory Learn how to configure the printer to use the accessory when printing from a digital camera Follow these tips to solveprinting problems when using the accessory 12 3 1 Installing the Auto Two Sided Print Accessory with Small Pape
15. Receiving data The Signal Strength indicator shows the strength of the radio signal that the printer is receiving When all bars are illuminated the signal is strong When no bars are illuminated the signal is weak 5 3 12 Report Page button Use the Report Page button to do the following e Print an HP Report page e Reset the printer to the factory defaults 34 HP Deskjet 6800 series printer User s Guide 1 Report Page button 5 3 13 Network icon The Network icon illuminates when the printer is connected to e An Ethernet network e An active wireless network An active wireless direct connection to a computer or other wireless device Status of the printer network Connected to either an Ethernet network or a wireless network Not connected to an Ethernet network or a wireless network 35 HP Deskjet 6800 series printer User s Guide 5 3 14 Wireless radio The printer has an internal wireless radio for wireless communication How the wireless radio works The wireless radio broadcasts on the 2 4 GHz frequency whenever the wireless radio is powered on and enabled The wireless radio automatically turns off when the printer is powered off or unplugged from a power source If the printer is connected to an active Ethernet network with an Ethernet cable the wireless radio remains active but the printer does not attempt to make a wireless connection Note USB connections have no effect on the rad
16. TKIP and AES For more information about TKIP and AES see the authentication and encryption page Configuring the printer to use WPA Follow these steps to configure the printer to use WPA 1 Open the printer s embedded Web server EWS 2 Click the Networking tab 3 Under Connections click Wireless 802 11 4 On the Wireless Setup tab click the Start Wizard button and then follow the onscreen instructions 5 After configuring the printer close the EWS 5 3 8 Wired equivalent privacy WEP Wired Equivalent Privacy WEP provides security by encrypting data sent over radio waves from one wireless device to another wireless device WEP can also provide security through authentication For more information about authentication and encryption see the authentication and encryption page WEP encodes the data sent across the network making the data unintelligible to eavesdroppers Only devices that share the same WEP settings as the printer will be able to communicate with the printer 31 HP Deskjet 6800 series printer User s Guide For example if the printer s network uses WEP only devices that have the same WEP settings as the printer will be able to use the printer WEP is a network feature WEP is an optional wireless network feature Not all wireless networks use WEP Configure the printer for WEP only if the printer s network uses WEP The printer s WEP settings must match the network s settings If your networ
17. WEP When the laptop is being used at work the person must set the network location to at_work in order to connect to the office network Conversely the laptop must be set to the at_home network location when the person is at home and wants to connect the laptop to the home network 5 3 4 Network name SSID A network name or Service Set Identifier SSID identifies a particular wireless network In order to operate on a network a device must know the network s network name A wireless network only has one network name A given location such as an office may have several wireless networks each with a different network name Wireless devices use network names to identify overlapping wireless networks Example The printer is in an office with two wireless infrastructure networks Each network has a Wireless Access Point WAP Note In this example both wireless networks have the same security settings 25 HP Deskjet 6800 series printer User s Guide 1 Network name equals network_1 2 Network name equals network_2 The network name for one wireless network is network_1 The network name for the other wireless network is network_2 The printer receives signals from both networks network_1 and network_2 The printer is configured for network_1 The printer s network name SSID setting has been configured for network_1 The printer can only communicate to network_1 In other words the printe
18. open the Page Setup dialog box and set the paper size scaling or orientation options Open the Print dialog box Select the Paper Type Quality panel In the Paper Type drop down list click Automatic or Plain paper a fF WwW N Select the following print settings as appropriate e Print quality e Paper source e Two sided printing 75 HP Deskjet 6800 series printer User s Guide 6 Select any other print settings that you want and then click Print 7 4 Envelopes Guidelines e Avoid using envelopes that have the following qualities e Have clasps or windows e Have thick irregular or curled edges e Are shiny or embossed e Are wrinkled torn or otherwise damaged e Align the envelope edges before inserting them in the In tray Do not exceed the In tray capacity up to 20 envelopes Preparing to print If you are printing on a single envelope use the photo envelope feeder If you are printing on multiple envelopes follow these steps 1 Verify that the printer is turned on 2 Remove the Out tray and then remove all paper from the In tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place the envelopes with the sides to be printed on facing down and the flaps to the left into the In tray and to the right Push the envelopes into the printer until they stop 5 Slide the paper guides firmly against the envelopes 6 Replace the Out tray Prin
19. 2 Pull the paper lever forward and insert the cards The address side of the cards should face outward 156 HP Deskjet 6800 series printer User s Guide 3 Release the paper lever 4 Slide the paper width guide against the edge of the cards Printing 1 Open the Page Setup dialog box and then select the following settings Paper Size The appropriate paper size Note To print a borderless card click the borderless photo size that matches the card size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Rear Tray 5 Select the Paper Type Quality panel and then select the following settings 157 HP Deskjet 6800 series printer User s Guide Paper Type Plain Paper or the appropriate paper type Print Quality Normal Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print 12 3 4 Small photos Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos
20. Click the appropriate photo paper type in the Paper Type drop down list 4 Click one of the following print quality modes in the Print Quality drop down list Normal Best e Maximum dpi 5 Select any other print settings that you want and then click Print Storing the photo print cartridge To maintain the health of the print cartridge follow the print cartridge storage guidelines 6 6 Using color settings Use the Color panel to adjust how printed colors appear on your printout Adjusting these settings causes the printed colors to differ from the colors that appear on your computer monitor Follow these steps to specify color settings 1 Open the Print dialog box 2 Select the Color panel Image ColorSmart sRGE d Saturation 1 1 1 i Mues Yidrant Brightness Darter Lighter Color Tone Cooter i lt warmer 3 Verify that ColorSmart sRGB is selected in the Image drop down list 4 Adjust the Saturation Brightness and Color tone to affect how overall colors are printed 59 HP Deskjet 6800 series printer User s Guide 5 Select any other print settings that you want and then click Print 6 7 Gray photo print cartridge The gray photo print cartridge used in conjunction with the tri color print cartridge prints high quality black and white photographs The gray photo print cartridge can be purchased separately if it is not included with your product Installing the gray photo pri
21. Compare the network s settings to those that appear on the HP Report page Note any differences Possible problems include 125 HP Deskjet 6800 series printer User s Guide The WAP filters hardware addresses MAC addresses Follow these steps One of these settings in the printer might be incorrect Communication mode Network Name SSID Channel Ad hoc networks only Follow these steps Authentication Type Encryption e WPA 3 Reprint the document If the document still does not print then reset the printer to its factory defaults and use the printer software CD to reinstall the printer software Computer is set to the wrong network location A network location is a set of network settings unique to a given network A single computer might have several network locations for example one for a home network and one for an office network Use the Location Manager control panel to create and edit network locations The radio signal is weak If the printer is printing slowly then the radio signal might be weak Look at the Signal Strength indicator If none or only one of the bars is illuminated then follow the guidelines below Reducing interference in a wireless network The following tips will help reduce the chances for interference in a wireless network e Keep the wireless devices away from large metal objects such as filing cabinets and other electromagnetic devices such as microwaves and cordless telephones
22. Guide Encryption Definition Encryption involves using a password to encode data sent over a wireless network in order to make the data unintelligible to eavesdroppers Only devices that know the password can decode the data Types of encryption The printer supports four types of encryption Each type of encryption has its benefits and limitations Devices ona 7 Provides no Least complicated Open System network do not protection against strategy encrypt data eavesdroppers All devices must have the key Devices ona The WEP key does network share a WEP password called a encryption WEP key to encode and decode WEP encryption data provides less security than both AES or TKIP Simplest strategy not change that provides automatically encryption 29 HP Deskjet 6800 series printer User s Guide Advanced Encryption Standard AES is a U S government sponsored encryption method that uses a complex Since the algorithm called encryption key Rijndael changes AES uses automatically the All devices must data is more difficult have the key for eavesdroppers to decode encryption keys to encode data AES automatically changes the encryption keys after a certain time interval thus making the wireless network less vulnerable to eavesdropping Temporal Key Integrity Protocol TKIP uses encryption keys to Since the encode data TKIP encryption key automatic
23. In tray pushing the paper into the printer until it stops 5 Slide the paper guides firmly against the paper 1 Letter or A4 paper 2 Legal paper Note If you are using letterhead verify that the letterhead is facing down and towards the interior of the printer 6 Lower the Out tray Do not extend the Out tray extension stop when printing on legal paper Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options Open the Print dialog box Select the Paper Type Quality panel Inthe Paper Type drop down list click Automatic or Plain paper a fF WwW ND Select the following print settings as appropriate e Print quality e Paper source 6 Select any other print settings that you want and then click Print 74 HP Deskjet 6800 series printer User s Guide 7 3 Documents Guidelines e Save paper with two sided printing Do not exceed the In tray capacity up to 150 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place plain paper in the In tray pushing the paper into the printer until it stops 5 Slide the paper guides firmly against the paper 1 Letter or A4 paper 2 Legal paper 6 Lower the Out tray Do not extend the Out tray extension stop when printing on legal paper Printing 1 If necessary
24. Incorporated 2004 Copyright Hewlett Packard Development Company L P 2 2 Terms and conventions The following terms and conventions are used in the user s guide Terms The HP Deskjet printer may be referred to as the HP printer or printer Cautions warnings and notes A Caution indicates possible damage to the HP Deskjet printer or to other equipment For example HP Deskjet 6800 series printer User s Guide Caution Do not touch the print cartridge ink nozzles or copper contacts Touching these parts will result in clogs ink failure and bad electrical connections A Warning indicates possible harm to you or to others For example Warning Keep both new and used print cartridges out of the reach of h children A Note indicates that additional information is provided For example Note For great results use HP products HP Deskjet 6800 series printer User s Guide 3 Special features Congratulations You have purchased an HP Deskjet printer that is equipped with several exciting features Built in networking capabilities Connect to either a wired or a wireless network without using an external print server Ink backup mode Ink backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink Print Cancel button Cancel print jobs at the touch of a button Print multiple pages on a single sheet of paper Use the printer software to print up to 16 page
25. Layout panel 3 Verify that the correct binding has been selected e The Book button is selected for binding along the side e The Tablet button is selected for binding along the top 12 1 4 Automatic Two Sided Printing Accessory specifications Dimensions when attached to printer 124 6 mm 4 9 in tall x 320 5 mm 12 62 in wide x 77 7 mm 3 06 in deep Skew second side of printed page Plain paper 009 mm mm 009 in in Cards 006 mm mm 006 in in Envelopes 012 mm mm 012 in in Media weight Letter A4 60 to 90 g mA2 16 to 24 Ib Cards Up to 200 g mA 110 Ib index max Specialty paper Up to 160 g mA 44 Ib bond 148 HP Deskjet 6800 series printer User s Guide Media sizes Size range 81 x 117 mm to 216 x 297 mm 3 2 x 4 6 in to 8 5 x 11 in Paper e U S Letter 216 x 279 mm 8 5 x 11 in e Executive 184 x 267 mm 7 25 x 10 5 in A4 210 x 297 mm A5 148 x 210 mm B5 182 x 257 mm Cards e 127 x 203 mm 5 x 8 in e 102 x 152 mm 4 x 6 in e A6 105 x 148 5 mm e Hagaki 100 x 148 mm e L size 89 x 127 mm 12 2 250 Sheet Plain Paper Tray Accessory The 250 Sheet Plain Paper Tray Accessory expands the paper capacity of your printer to 400 sheets It is useful for high volume printing and for occasions when you want to use the In tray for special media such as letterhead paper but still have plain paper readily available The 250 Sheet Plain Paper Tray Accessory only supports certain
26. Network A high speed type of computer network that connects devices that are a relatively short distance from one another An Ethernet network is one type of LAN m MAC address Media Access Control address The hardware address for a device on a network The printer s MAC address appears on the HP Report page Mb s megabits per second The measure for the rate at which a network functions For example 1 Mb s equals 1 000 000 bits per second or 125 000 bytes per second mDNS As an alternative to a Domain Name Server a device issues a Multicast Domain Name Server mDNS notification to provide information regarding its service The notification includes the type of service such as printing the name of the service such as your printer IP and port addresses and other necessary information Each device on the network receives the notification and stores the information in a personal DNS server n Network name A network name is an alphanumeric case sensitive character string that provides basic access control to a wireless network A network name is also known as a Service Set Identifier SSID 45 HP Deskjet 6800 series printer User s Guide p Packet A message sent from one device on a network to other devices on the network Protocol A language that devices on a network use to communicate with each other A popular network protocol is TCP IP r RJ 45 The type of plug at the end of an Ethernet ca
27. Web server EWS encryption energy consumption envelope is printed at an angle environmental statement error messages Ethernet basics connecting the printer to a network embedded Web server EWS Ethernet cable factory default settings hardware HP Report page installing the printer software 171 HP Deskjet 6800 series printer User s Guide lights network examples networking glossary printing on an Ethernet network gray photo print cartridge HP digital photography options HP Inkjet Toolbox HP Report page In tray infrastructure mode ink backup mode ink removing ink from skin and clothing installing print cartridges lights are flashing Ethernet lights Network icon Power Print Cartridge Status lights Resume maximum dpi mirror image Network icon network locations network name SSID 172 HP Deskjet 6800 series printer User s Guide networking glossary notices optional 250 Sheet Plain Paper Tray Accessory installation loading part number specifications using orientation Out tray paper jam paper supplies paper trays photo print cartridge Photo envelope feeder photos 4800 x 1200 optimized dpi printing black and white borderless color settings digital enhancing maximum dpi printing problems storing photo paper photos printing large borderless photos large photos with a white border panoramic borderless photos panoramic photos with a white border small borderless photos small pho
28. a network from unwanted entry g Gateway A dedicated device router or computer that connects two different networks For example a computer on an Ethernet network may act as a gateway between the network and the Internet h Host name The name by which the printer identifies itself on the network The printer s host name appears on the HP Report page Use the host name to open the printer s embedded Web server EWS 44 HP Deskjet 6800 series printer User s Guide Hub A simple device that acts as the center of an Ethernet network Other devices on the network are connected to the hub i ICS Internet Connection Sharing A Windows program that allows a computer to act as a gateway between the Internet and a network ICS uses DHCP to assign IP addresses See Windows documentation for more information about ICS Internet Sharing A Macintosh OSX program that allows a computer to act as a gateway between the Internet and a network See Macintosh documentation for more information about Internet Sharing IP address Internet Protocol address A unique number that identifies a device on a network The IP address is often automatically assigned by DHCP or AutolP However a device can be manually assigned a static IP address Infrastructure network A type of wireless network in which devices communicate with each other through a Wireless Access Point WAP such as a wireless network hub router or gateway LAN Local Area
29. at once printer will not feed paper printout does not reflect new print settings streaks and missing lines text and images are misaligned too little ink appears on the page too much ink appears on the page two sided printing manual 175 HP Deskjet 6800 series printer User s Guide USB cable part number WEP Wi Fi networking wi fi 802 11b networking basics explanation network locations printing on a Wi Fi network wi fi networking communication modes embedded Web server EWS factory default settings HP Report page installing the printer on a network network examples network name SSID networking glossary open system status light WEP wireless radio wireless security WPA wireless networking basics communication modes embedded Web server EWS factory default settings HP Report page installing the printer on a network network examples network locations network name SSID networking glossary 176 HP Deskjet 6800 series printer User s Guide printing on a wireless network status light Wi Fi wireless radio wireless security authentication encryption open system WEP WPA WPA 177
30. box and verify the following settings Pao sare Paper Size The appropriate paper size Page Attributes i Orientation The appropriate orientation 2 Open the Print dialog box and verify the following settings a General Source Upper Tray Paper Type The appropriate photo paper type Paper Type Quality Print Quality Best or Maximum dpi If desired for photo enhancement options see digital photography Digital Photography Colors are tinted or incorrect If colors in photographs appear tinted or incorrect follow these steps 1 Align the print cartridges 2 Reprint the photograph 3 If colors are still tinted or incorrect calibrate the color A photo print cartridge must be installed for color calibration 4 Reprint the photograph 5 If colors are still tinted or incorrect then open the Print dialog box select the Color panel and then take one of the following actions e If the colors are too yellow move the Color Tone slider towards Cooler If the colors are too blue move the Color Tone slider towards Warmer 6 Reprint the photograph 7 lf colors are still tinted or incorrect align the print cartridges 134 HP Deskjet 6800 series printer User s Guide Part of the photograph is faded Fading occurs on the edges of a printout Verify that photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it the opposite direction of the curl until the pa
31. button 129 HP Deskjet 6800 series printer User s Guide Accessories If the Two Sided Printing Accessory is attached to the printer follow these steps to clear a paper jam from the Two Sided Printing Accessory If the Auto Two Sided Print Accessory with Small Paper Tray is attached to the printer follow these steps to clear a paper jam Auto Two Sided Print Accessory with Small Paper Tray 11 5 Paper problems Printer prints on multiple sheets at once Paper weight The printer might print on multiple sheets of paper at once if the paper is under the recommended paper weight Use paper that meets the recommended paper weight For paper weight specifications see the reference guide that came with the printer Paper is loaded improperly The printer might print on multiple sheets of paper at once if the paper is loaded too far toward the back of the printer Reload paper into the paper tray pushing the paper until you feel resistance The printer also might print on multiple sheets if different paper types are loaded in the printer For example photo paper might be mixed with plain paper Empty the paper tray and load only the paper type that is appropriate for the document that you are printing Printer will not feed paper Try one or more of the following solutions Reduce the number of sheets in the paper tray e Remove the paper from the tray then reload the paper e Use a different type of paper Printer ejects
32. cable is connected to the printer Not connected to an Ethernet network or powered off Activity light The Activity light flashes when the printer is receiving or transmitting data over the Ethernet connection State of the Activity light State of the printer Flashing Receiving or transmitting data over the Ethernet connection 53 HP Deskjet 6800 series printer User s Guide State of the Activity light State of the printer Not receiving or transmitting data over the Ethernet connection 54 HP Deskjet 6800 series printer User s Guide 6 Printing photos from a computer Select the type of photograph that you want to print Borderless Photos Lae Small borderless photo Large borderless photo Panoramic borderless photo Photos with a white border J Ed Small photo Large photo Panoramic photo with a white border with a white border with a white border Enhancing your photos Learn how to enhance your photographs by using the printer s photo printing features PictBridge Use the printer PictBridge port to print photos directly from a digital camera 6 1 Enhancing your photos The printer software offers several features to make printing digital photos easier and improve photo quality e Use the HP digital photography options to touch up photos e Achieve the highest resolution with Maximum dpi e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos 55
33. in combination with the tri color print cartridge Replacing print cartridges When buying print cartridges look for the print cartridge selection number You can find the selection number in these places e Selection number label Look at the label on the print cartridge that you are replacing 14 HP Deskjet 6800 series printer User s Guide 1 Selection number label e Printer documentation For a list of print cartridge selection numbers see the reference guide that came with the printer e HP Inkjet Toolbox Open the HP Inkjet Toolbox and then select the Supplies panel If a print cartridge runs out of ink the printer can operate in the ink backup mode For information about installing a print cartridge see the print cartridge installation page 4 7 Ink backup mode In the ink backup mode the printer operates by using only one print cartridge The ink back up mode is initiated when a print cartridge is removed from the print cartridge cradle To remove a print cartridge see the print cartridge installation page Ink backup mode output Printing in ink backup mode slows the printer and affects the quality of printed documents Black print cartridge Colors are printed as grayscale Tri color print cartridge Colors print but black is grayed and is not a true black Photo print cartridge Colors are printed as grayscale Gray photo print cartridge Colors are printed as grayscale 15 HP Deskjet 680
34. not have the hardware address of a device attempting to access the network the WAP denies the device access to the network If the WAP filters MAC addresses then the printer s MAC address must be added to the WAP s list of accepted MAC addresses 1 Print an HP Report page 2 Find the printer s hardware address on the HP Report page 3 Open the WAP s configuration utility then add the printer s hardware address to the list of accepted MAC addresses Printer has the wrong network settings If one of these network settings in the printer is incorrect you will not be able to communicate with the printer e Communication Mode e Network Name SSID e Channel Ad hoc networks only e Authentication Type e Encryption e WPA Follow these steps to correct the printer s network settings 1 Connect the printer to your network or computer with an Ethernet cable 2 Open the printer s embedded Web server EWS 127 HP Deskjet 6800 series printer User s Guide 3 Click the Networking tab and then click Wireless 802 11 under the Connections heading 4 Use the Wireless Setup wizard on the Wireless Setup tab to change the printer s settings to match the settings of the network 5 Close the printer s EWS then disconnect the Ethernet cable from the printer 11 3 Printer is not printing Verify the following The printer is connected to the power source The cable connections are secure e The printer is turned on The prin
35. on the back of the printer 121 HP Deskjet 6800 series printer User s Guide Resend the document then look at the Activity light Verify the following e The Ethernet cable is securely connected to the printer The network hub switch or router is on and working properly e The printer is connected to the network Activity light Follow these steps if the Link light is on but the printer does not print 1 Wait until the printer is idle 2 Try to reprint the document 3 Look at the Activity light on the back of the printer The Ethernet connection is operating correctly Try these solutions again Verify the following e The printer is selected in the application from which you are trying to print e The computer is connected to the network A personal software firewall might be blocking communication between the printer and the computer Follow these steps 122 HP Deskjet 6800 series printer User s Guide The printer cannot be discovered For instructions on discovering the printer see the network guide that came with the printer Cannot open the printer s embedded Web server EWS Verify the following e You are not using a phone cord to connect the printer to the network The Ethernet cable is securely connected to the printer e The network hub switch or router is on and working properly The computer that you are using is connected to the network If you still cannot access the print
36. once If the printer has just been connected to a network wait a few minutes before printing the HP Report page to allow the printer to obtain valid settings Selecting the language The default language for the HP Report page is English Follow these steps to print the page in another language 1 Press the Report Page button to print the English version of the page 2 On the lower portion of the page find the language that you want 3 To print the page in that language follow the instructions that correspond to the language For example to print the page in French press and hold down the Report Page button press the Resume button twice and then release the Report Page button Understanding the HP Report page The HP Report page lists the following information that you might frequently need to know General information General information applies to both Ethernet and wireless networks 37 HP Deskjet 6800 series printer User s Guide The printer s network status Network Status e Ready The printer is ready to print Offline The printer is not connected to a network The type of network the printer is connected to e Wired The printer is connected to an Ethernet network Active Connection Type e Wireless The printer is connected to a wireless network e Disabled The printer is not connected to a network URL The address to use in order to open the printer s embedded Web server Hardware Addres
37. options 7 Select any other print settings that you want and then click Print 68 HP Deskjet 6800 series printer User s Guide 6 15 Large photos with a white border Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge e For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions e Do not exceed the In tray capacity up to 25 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray and then remove all of the paper from the In tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Verify that the photo paper is flat If the photo paper is not flat see the photo paper storage instructions 5 Place the photo paper in the In tray with the side to be printed on facing down 6 Slide the paper guides firmly against the paper 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate paper size e Orientation The appropri
38. or detergent In the event that a household cleaner or detergent is used on the printer wipe the printer s exterior surfaces with a soft cloth that has been moistened with water e Do not lubricate the support rod that the print cartridge cradle uses to slide back and forth Noise is normal when the cradle moves back and forth 10 11 Using the HP Inkjet Toolbox The HP Inkjet Toolbox contains tools to calibrate the printer clean the print cartridges print a test page and find Web site support information Opening the HP Inkjet Toolbox 1 Double click the Macintosh HD icon on the desktop 2 Double click Applications double click Utilities double click HP and then double click HP Printer Selector 119 HP Deskjet 6800 series printer User s Guide 3 4 Depending on how the printer is connected to your printer click Local or Network Note If the printer is connected to the printer by a USB cable click Local Select the printer and then click the Utilities button HP Inkjet Toolbox panels Oo HP Inkjet Toolbox 8 H your printed output is streaked Eke the exargto on the left the print cartridges ated to be cleaned This lakes about one mninute and ures ore sheet of paper Click Clean do cleaa the print cartridges enw Select the appropriate panel to view HP Inkjet Toolbox options WOW Prints a sample page to view the output quality of the printer Test Prints a test page to confirm communi
39. paper is flat If the photo paper is not flat see the photo paper storage instructions Place the photo paper in the In tray with the side to be printed on facing down 70 HP Deskjet 6800 series printer User s Guide 6 Slide the paper guides firmly against the paper Note Some panoramic paper sizes may extend beyond the edge of the In tray When printing on such papers be sure to slide the paper width guide firmly against the edge of the paper 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings Paper Type Click Photo paper and then click the appropriate photo paper type e Print Quality Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print 71 HP Deskjet 6800 series printer User s Guide 7 Printing other documents BOW amp E mail Letters Documents Envelopes noe O Postcards Brochures Greeting cards Transparencies OO a Labels Index cards Booklets Posters Ka G Banners Iron on transfers Printing tips Minimize your cost and ef
40. paper size For a list of supported paper sizes see the 250 Sheet Plain Paper Tray Accessory specifications If the 250 Sheet Plain Paper Tray Accessory is not included with your printer it can be purchased separately from an authorized HP dealer Note The 250 sheet Plain Paper Tray Accessory is not available in all countries regions Learn how to install the 250 Sheet Plain Paper Tray Accessory 149 HP Deskjet 6800 series printer User s Guide Learn how to load paper into the 250 Sheet Plain Paper Tray Accessory Use the 250 Sheet Plain Paper Tray Accessory to save time when printing 12 2 1 Installing the 250 Sheet Plain Paper Tray Accessory Follow these steps to install the 250 Sheet Plain Paper Tray Accessory 1 Turn off the printer 2 Select a location for the printer and place the 250 Sheet Plain Paper Tray Accessory in this location 3 Carefully lift the printer and orient it above the paper tray 4 Gently place the printer on top of the paper tray 12 2 2 Loading the 250 Sheet Plain Paper Tray Accessory Two parts The 250 Sheet Plain Paper Tray Accessory has two parts 1 Base 2 Lower tray 150 HP Deskjet 6800 series printer User s Guide The lower tray has three size adjusters Qe 1 Paper width guide 2 Paper width fence 3 Paper length guide When changing the paper size in the paper tray you must set all three paper guides Note Setting the paper size When changing
41. printer User s Guide 6 7 6 e Paper Type Click Photo paper and then click the appropriate photo paper type e Print Quality Best or Maximum dpi If you want to use them set the HP digital photography options Select any other print settings that you want and then click Print 13 Panoramic borderless photos Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge e For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions Do not exceed the In tray capacity up to 25 sheets Preparing to print 1 2 3 6 Verify that the printer is turned on Raise the Out tray and then remove all of the paper from the In tray Slide the paper width guide all the way to the left and then pull out the paper length guide Verify that the photo paper is flat If the photo paper is not flat see the photo paper storage instructions Place the photo paper in the In tray with the side to be printed on facing down Slide the paper guides firmly against the paper 66 HP Desk
42. printing accessory is not attached to the printer or you are printing on an unsupported paper type use manual two sided printing 94 HP Deskjet 6800 series printer User s Guide Printing Follow these instructions to print a two sided document 1 Open the Print dialog box and then select the Layout panel Multiple Pages Per Sheet Pages per Sheet 1 C Print borders A Print Both Sides Galil Sie 2 Select Print Both Sides 3 Select Automatic 4 Select the appropriate binding Book binding Tablet binding 5 Change any other print settings that you want and then click Print After the first side of the page is printed the printer pauses while the ink dries After the ink is dry the paper is pulled back into the duplexer and the reverse side of the page is printed Note Do not remove the paper from the printer until both sides of the page have been printed 95 HP Deskjet 6800 series printer User s Guide 8 5 Manual two sided printing If an optional two sided printing accessory is attached to the printer then follow the automatic ca two sided printing instructions Follow these instructions to print a two sided document 1 Open the Page Setup dialog box and then click the appropriate orientation option 2 Click OK 3 Open the Print dialog box 4 Select the Layout panel Multiple Pages Per Sheet Pages per Sheet ie C Print Borders Print Both Sid
43. resulting demands on natural resources In addition the print cancel button allows the user to save paper by quickly canceling a print job as needed Finally this equipment is suitable for using recycled paper in accordance with EN 12281 2002 Recycled paper All paper documentation for this printer is printed on recycled paper Ozone Ozone depleting chemicals such as CFCs have been eliminated from Hewlett Packard s manufacturing processes Recycling Design for recycling has been incorporated into this printer The number of materials has been kept to a minimum while ensuring proper functionality and reliability Dissimilar materials have been designed to separate easily Fasteners and other connections are easy to locate access and remove using common tools High priority parts have been designed to gain access to quickly for efficient disassembly and repair 166 HP Deskjet 6800 series printer User s Guide Printer packaging The packaging materials for this printer have been selected to provide maximum protection for the least cost possible while attempting to minimize environmental impact and facilitate recycling The rugged design of the HP Deskjet printer assists in minimizing both packaging materials and damage rates Plastic parts All major plastics and plastic parts are marked according to international standards All plastic parts used in the printer housing and chassis are technically recyclable and all use a single p
44. that you use to clean the contacts 3 Insert the print cartridges in the printer and then close the printer cover 10 6 Printing a test page Follow these steps to print a test page 1 Open the HP Inkjet Toolbox 2 Select the Test panel 3 Click the Print a test page button and then follow the onscreen instructions 10 7 View estimated ink levels Follow these steps to view the estimated ink levels of the print cartridges that are installed in the printer 1 Open the HP Inkjet Toolbox 2 Select the Ink Levels panel 10 8 Removing ink from skin and clothing Follow these instructions to remove ink from skin and clothing 117 HP Deskjet 6800 series printer User s Guide Wash the area with an abrasive soap White fabric Wash the fabric in cold water and use chlorine bleach Color fabric Wash the fabric in cold water and use sudsy ammonia Caution Always use cold water to remove ink from fabric Warm or hot water can set the ink into the fabric 10 9 Maintaining print cartridges The following tips will help maintain HP print cartridges and ensure consistent print quality e Keep all print cartridges in their sealed packages until they are needed Print cartridges should be stored at room temperature 15 to 35 degrees C or 59 to 95 degrees F Do not remove the plastic tape covering the ink nozzles until you are ready to install the print cartridge in the printer If the plastic tape has been removed from
45. the paper If the printer ejects the paper do one of the following 130 HP Deskjet 6800 series printer User s Guide e Move the printer away from direct sunlight The printer may have been placed in direct sunlight which can affect the Automatic Paper Type Sensor e Select a paper category other than Automatic e If you are performing a color calibration install both the tri color and photo print cartridges If printing a borderless document follow these guidelines Other paper problems e For information about clearing a paper jam see the paper jam page e If an out of paper message appears see the error messages page 11 6 Print quality is poor For help with photo print quality see the photo troubleshooting page Streaks and missing lines If your printed pages are missing lines or dots or if streaks appear the print cartridges might be low on ink or might need to be cleaned Print is faded 1 Verify that neither of the print cartridges is low on ink If a print cartridge is low on ink consider replacing the print cartridge when the print quality lessens If the print cartridge is not low on ink clean the print cartridge 2 Verify that a black print cartridge is installed If the black text and images on your printouts are faded you might be printing with only the tri color print cartridge Insert a black print cartridge in addition to the tri color print cartridge for optimal black print quality 3 V
46. the print cartridge do not attempt to reattach it Reattaching the tape damages the print cartridge Storing print cartridges When print cartridges are removed from the printer store them in a print cartridge protector or an airtight plastic container A print cartridge protector comes with the photo print cartridge and the gray photo print cartridge If you store the print cartridge in an airtight plastic container make sure that the ink nozzles face down but are not in contact with the container Inserting the print cartridge into the print cartridge protector Slide the print cartridge at a slight angle into the protector and snap it securely in place 118 HP Deskjet 6800 series printer User s Guide Removing the print cartridge from the print cartridge protector Press down and back on the top of the protector to release the cartridge Slide the cartridge out of the protector a Caution Do not drop the print cartridge Dropping the print cartridge can damage it 10 10 Maintaining the printer body Because the printer ejects ink onto the paper in a fine mist ink smudges will eventually appear on the printer case and adjacent surfaces To remove smudges stains or dried ink from the exterior of the printer use a soft cloth moistened with water When cleaning your printer keep these tips in mind Do not clean the interior of the printer Keep all fluids away from the interior e Do not use household cleaners
47. 0 series printer User s Guide 11 11 Error messages Out of paper message If the In tray or optional lower tray contains paper 1 Verify the following There is sufficient paper in the paper tray at least ten sheets The paper tray is not overly full The paper stack is touching the back of the paper tray 2 Slide the paper guides so that they fit firmly against the edges of the paper 3 Press the Resume button to continue printing If the In tray or optional lower tray is empty 1 Load paper in the tray 2 Press the Resume button to continue printing The error message there is a problem with the print cartridges appears The Print Cartridge Status light comes on when one or both of the print cartridges is low on ink The light flashes when one or both of the print cartridges is improperly installed or malfunctioning For instructions about correcting the problem see printer lights are on or flashing 140 HP Deskjet 6800 series printer User s Guide 11 12 Printer lights are on or flashing What the lights indicate The printer lights indicate the printer status Wireless Status light is flashing For information about the Wireless Status light see the Wireless Status light page Power light is flashing The printer is preparing to print The light stops flashing when the printer has received all data Resume light is flashing There might be a paper jam Follow these instructions to clear a paper jam
48. 0 series printer User s Guide Note Itis recommended that you do not use the photo print cartridge or the gray photo print cartridge for ink backup mode Exiting ink backup mode Install two print cartridges in the printer to exit the ink backup mode To install a print cartridge see the print cartridge installation page 4 8 Automatic Paper Type Sensor The Automatic Paper Type Sensor automatically selects the appropriate print settings for the media that is being printed on particularly HP media When the Automatic Paper Type Sensor is engaged the printer scans the first page of a document with a red optical sensor light to determine the best paper type setting After the printer determines the paper type setting the page is printed Do not place the printer in direct sunlight Direct sunlight can interfere with the Automatic Paper Type Sensor To use the Automatic Paper Type Sensor see the paper type selection page Note The Automatic Paper Type Sensor is not available for documents that are printed from the 250 Sheet Plain Paper Tray Accessory or the Auto Two Sided Print Accessory with Small Paper Tray 16 HP Deskjet 6800 series printer User s Guide 5 Connecting to the printer e Connecting a digital camera e USB e Wireless networking e Wired networking 5 1 Printing photos from a digital camera Learn how to print photos directly from a digital camera e PictBridge description e PictBridge printing instruction
49. EP depends on encryption keys that are static and provides less security than WPA 46 HP Deskjet 6800 series printer User s Guide WEP key A WEP key or encryption key is a sequence of alphanumeric characters or hexadecimal digits After creating a WEP key you must remember it or store it in a secure location You may not be able to retrieve the WEP key if you lose it A WEP key is either 64 or 128 bits long The first 24 bits of the key are provided automatically When creating the WEP key the person creating the key provides the remaining bits 40 bits in the case of a 64 bit key or 104 bits in the case of a 128 bit key Wireless Access Point WAP A Wireless Access Point WAP is a device through which devices for example computers and printers on an infrastructure wireless network communicate with one another A WAP is also called a base station Wireless profile A wireless profile is a collection of wireless network settings that applies to a particular wireless network For example a wireless LAN card can have one profile for a home network and another profile for an office network When installing a device on a network be sure to select the appropriate profile WPA Wi Fi Protected Access WPA provides security by encrypting data sent over radio waves from one wireless device to another wireless device and by controlling access to network resources through authentication protocols Only devices that share the same WPA setti
50. HP Deskjet 6800 series printer User s Guide 1 HP Deskjet 6800 series printer To find an answer to a question click the appropriate topic below Notices Special features Getting started Connecting to the printer Printing from a digital camera Printing photos from a computer Printing other documents Printing tips Printer software Maintenance Troubleshooting Optional accessories Specifications Supplies HP Deskjet 6800 series printer User s Guide 2 Notices e Notices and acknowledgements e Terms and conventions 2 1 Notices and acknowledgements Hewlett Packard company notices Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws The information contained herein is subject to change without notice The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein Acknowledgements Apple the Apple logo AppleTalk ColorSync the ColorSync logo Finder Mac Macintosh MacOS Powerbook Power Macintosh and Quickdraw are trademarks of Apple Computer Inc registered in the U S and other countries TrueType is a U S trademark of Apple Computer Inc Adobe and Acrobat are trademarks of Adobe Systems
51. Network Name SSID The SSID setting to which the printer is set The strength of the 802 11 radio signal the printer is receiving e 1 through 5 5 indicates an excellent signal 1 Signal Strength 1 5 highest indicates a poor signal Not applicable The printer is set to ad hoc communication mode or the wireless network is disabled 39 HP Deskjet 6800 series printer User s Guide One of several pre set frequencies at which 802 11b enabled devices communicate in order to reduce interference Channel The number of channels available varies by country region Not applicable means that the wireless network is disabled The printer s authentication setting Open System No authentication is being used Shared Key The printer is using a WEP key for authentication WPA PSK Authentication that uses a Pre Shared Key PSK Used as part of WPA for small networks Authentication Type None No authentication is in use 64 bit WEP Printer is configured with a five character or 10 digit WEP key 128 bit WEP Printer is configured with a 13 character or 26 digit WEP key Encryption AES An encryption method that can be used with WPA TKIP An encryption method that can be used with WPA None No encryption is being used The MAC address of the Wireless Access Point WAP for the printer s network This setting applies Access Point HW address only to infrastructure networks Not applicable means that the pri
52. Only one side of the page prints when the two sided printing option is enabled Verify the following The photo paper is not curled if you are printing on two sided photo paper Photo paper should be flat before printing See storing and handling photo paper for more information e The paper size that is selected in the Page Setup dialog box is supported by the duplexer The paper type that is selected in the Paper Type Quality panel is supported by the duplexer If the media type or size is not supported by the duplexer you can print the document by using the manual two sided printing instructions Colors look faded If the colors look faded try printing the two sided document by using the manual two sided printing instructions 163 HP Deskjet 6800 series printer User s Guide 12 3 7 Auto Two Sided Print Accessory with Small Paper Tray specifications Dimensions when attached to printer 219 3 mm 8 63 in tall x 320 5 mm 12 62 in wide x 142 1 mm 5 6 in deep Duplexing specifications For duplexing specifications including skew media weight and media sizes for paper fed into the printer through the printer In tray see the Automatic Two Sided Printing Accessory specifications Small paper tray specifications Media thickness 7 12 mils Media sizes e Size range e Width 81 3 to 106 mm 3 2 to 4 17 in e Length 116 8 to 304 8 mm 4 6 to 12 in e Cards 10x15 cm 10x15 cm with tab 4x6 in 4x6 in with tab
53. The Power light flashes when the printer is processing Caution Always use the Power button to turn the printer on and off Using a power strip surge protector or a wall mounted switch to turn the printer on and off can cause printer failure Print Cancel button Pressing the Print Cancel button cancels the current print job Resume button and light The Resume light flashes when an action is required such as loading paper or clearing a paper jam When the problem is solved press the Resume button to continue printing 4 3 Print Cartridge Status lights The Print Cartridge Status lights indicate the status of the print cartridges Status of the Print Cartridge Status lights Status of the print cartridges Flashing Service required 1 Print Cartridge Status lights HP Deskjet 6800 series printer User s Guide 1 The left status light represents the tri color print cartridge 2 The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle That print cartridge can be the black print cartridge the photo print cartridge or the gray photo print cartridge 4 4 Paper trays The printer has two paper trays e In tray e Out tray In tray The In tray holds paper or other media to be printed 1 In tray Slide the paper guides firmly against the edges of the media on which you are printing HP Deskjet 6800 series printer User s Guide
54. a type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point WAP For example a simple ad hoc wireless network might consist of a laptop and a printer communicating directly with one another Ad hoc networks are typically small and simple Performance on these types of networks can degrade if more than six devices are on the network 22 HP Deskjet 6800 series printer User s Guide Infrastructure networks On an infrastructure network devices such as computers and printers communicate through a Wireless Access Point WAP WAPs commonly act as routers or gateways on small networks For example a simple infrastructure wireless network might consist of a laptop and a printer communicating through a WAP Mixed wired and wireless networks Wireless devices often exist on a largely wired network In this case a WAP is connected to the main network by an Ethernet cable plugged into the WAP s WAN port The WAP acts as the go between for the wired devices and the wireless devices The wired devices communicate with the WAP over the Ethernet cable while the wireless devices communicate with the WAP over radio waves For example a mixed wired and wireless network may consist of the following e Several desktop computers A WAP connected to an Ethernet network e A printer connected wirelessly to the WAP In order to use the printer a desktop PC sends a print
55. age e View estimated ink levels e Removing ink from skin and clothing Maintaining print cartridges Maintaining the printer body Using the HP Inkjet Toolbox 10 1 Installing print cartridges Print cartridges Print cartridge combinations For printing most documents use the tri color print cartridge and the black print cartridge When printing photos you can use either the photo print cartridge or the gray photo print cartridge along with the tri color print cartridge cradle Always install the tri color print cartridge in the eft print cartridge cradle compartment Install the black photo or gray photo print cartridge in the right print cartridge cradle compartment Selection numbers Before buying replacement print cartridges verify the correct selection numbers in the reference guide that came with the printer You can also find the selection number on the print cartridge that you are replacing 111 HP Deskjet 6800 series printer User s Guide 1 Selection number label Ink back up mode The printer can operate with only one print cartridge installed For more information see the ink back up mode page Installation instructions Follow these steps so install a print cartridge 1 Verify that the printer is turned on 2 Load a stack of letter size or A4 size plain white paper in the In tray 3 Open the printer cover 4 Wait until the print cartridge cradle is idle and silent and then lift the print cartr
56. age does print try the following steps Check the Wireless Status light Look at the printer s Wireless Status light State of the Wireless Status light Follow these steps Verify the following e An Ethernet cable is not connected to the printer Connecting an Ethernet cable to the printer automatically turns off the wireless radio Unplug the cable e The printer is plugged in If the Wireless Status light is on try reprinting the document then look at the Wireless Status light 124 HP Deskjet 6800 series printer User s Guide State of the Wireless Status light Flashes The printer s wireless communications feature is operating correctly Try these solutions again The wireless radio is functioning but the printer and the computer cannot communicate Does mot fash The printer s network settings do not match the settings for your network Follow these steps The computer might be set to the wrong network location Follow these steps A personal software firewall might be blocking communication between the printer and the computer Follow these steps Printer s network settings do not match the settings for the network The printer s network settings must match those of your network Printer has the wrong network settings 1 Do one of the following to find the settings for your network Open the Wireless Access Point s WAP configuration utility Open the TCP IP Control Panel 2
57. age quality and clarity Click On to allow the printer driver to automatically sharpen details in the image e Smoothing Soften an image Click Automatic to allow the printer driver to automatically set the level of smoothing for the image Sharpness Adjust the image sharpness to your preference Click Automatic to allow the printer driver to automatically set the level of sharpening for the image 2 Set All Settings Menu Select from the following settings options e Turn All Off Turns off all the digital photography options Set All to Automatic Sets all the digital photography options to Automatic e Use Factory Presets Sets all the digital photography options to a set of predefined print options 6 3 Maximum dpi The Maximum dpi print quality setting offers 4800 x 1200 optimized dpi printing The 4800 x 1200 optimized dpi print mode is the highest quality resolution for this printer When 4800 x 1200 optimized dpi is selected in the printer driver the tri color print cartridge prints in the 4800 x 1200 optimized dpi mode up to 4800 x 1200 optimized dpi color and 1200 input dpi If a photo print cartridge is also installed the print quality is enhanced A photo print cartridge can be purchased separately if it is not included with your printer Follow these steps to print in the 4800 x 1200 optimized dpi mode 1 Open the Print dialog box 2 Select the Paper Type Quality panel Paper PaperType Quality Pape
58. all Paper Tray before opening it when clearing a paper jam 3 Remove any paper that is inside the printer 4 Lift the back lever on the accessory and then unhook the Small Paper Tray 161 HP Deskjet 6800 series printer User s Guide 5 Tilt the Small Paper Tray forward and open the lower door of the accessory 1 Tilt the Small Paper Tray 2 Open the lower door 6 Remove any paper that is inside the accessory 7 Close the accessory and then secure the back lever to close the accessory 8 Re attach the accessory to the printer 162 HP Deskjet 6800 series printer User s Guide Option for automatic two sided printing cannot be selected Verify the following e The duplexer is attached to the printer and the duplexer is enabled in Chooser e A supported paper size is selected in the Page Setup dialog box e A supported paper type is selected in the Paper Type Quality panel of the Print dialog box For a list of support paper types and sizes see the duplexer specifications Paper size changes when the two sided printing option is selected The paper size is not supported by the duplexer Binding margin is in the wrong place You might have chosen an incorrect paper orientation 1 Open the Print dialog box 2 Select the Layout panel 3 Verify that the correct binding has been selected e The Book button is selected for binding along the side e The Tablet button is selected for binding along the top
59. all the printer software Additionally you will also have to reconfigure the printer s security settings The printer s default settings are Option Default setting Communication mode Network Name SSID hpsetup Wireless radio EWS administrator password blank Follow these steps to reset the printer to the factory default settings 1 Verify that the printer is powered on 2 Press and hold down the Report Page button 42 HP Deskjet 6800 series printer User s Guide 3 While holding down the Report Page button press the Cancel button three times 4 Release the Report Page button 5 3 18 Networking glossary numbers 10 100 Base T A technical term for Ethernet 10 100 refers to the speed at which the Ethernet network functions 10 indicates 10 megabits per second Mb s for normal Ethernet and 100 indicates 100 Mb s for Fast Ethernet 802 1 1a A type of wireless networking that provides up to 54 Mb s transmission in the 5 GHz band 802 11b A type of wireless networking that provides up to 11 Mb s transmission with a fallback to 5 5 2 and 1 Mb s in the 2 4 GHz band 802 11g A type of wireless networking that provides up to 54 Mb s transmission in the 2 4 GHz band a Ad hoc network A type of wireless network in which devices directly communicate with each other rather than through a Wireless Access Point WAP Ad hoc networks are typically small and simple for example two wireless PCs or a wireles
60. ally changes changes the automatically the encryption keys data is more difficult after a certain time for eavesdroppers interval thus making to decode the wireless network less vulnerable to eavesdropping All devices must have the key 5 3 7 Wi Fi Protected Access WPA Wi Fi Protected Access WPA provides security by doing the following e Encrypting data sent over radio waves from one wireless device to another wireless device e Controlling access to network resources through authentication protocols Only devices that share the same WPA settings as the printer will be able to communicate with the printer 30 HP Deskjet 6800 series printer User s Guide For example if the printer s network uses WPA only devices that have the same WPA settings as the printer will be able to use the printer WPA provides better security than WEP WPA is a network feature WPA is an optional wireless network feature Not all wireless networks use WPA Configure the printer for WPA only if the printer s network uses WPA The printer s WPA settings must match the network s settings If the printer s network does not use WPA then do not configure the printer to use WPA If you do not know if your network uses WPA consult the configuration utility for your computer s NIC card or your network s Wireless Access Point WAP Encryption WPA uses encryption keys to encode data The printer supports two types of WPA encryption
61. as these objects can disrupt radio signals e Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength e For an infrastructure network position the WAP in a central location in line of sight with the wireless devices on the network e Keep all wireless devices on the network within range of one another 126 HP Deskjet 6800 series printer User s Guide A personal software firewall is blocking communication between the printer and the computer The personal software firewall is a security program that protects a computer from intrusion However the personal firewall might block communication between the computer and the printer If you cannot communicate with the printer try disabling the personal firewall If you are still unable to communicate with the printer then re enable the firewall If disabling the firewall allows you to communicate with the printer you might want to assign the printer a static IP address and then re enable the firewall To assign the printer a static IP address see the network guide that came with the printer The Wireless Access Point filters MAC addresses MAC filtering is a security feature in which a Wireless Access Point WAP is configured with a list of MAC addresses also called A cehardware addressesa of devices that are allowed to gain access to the network through the WAP If the WAP does
62. ate orientation 2 Click OK 69 HP Deskjet 6800 series printer User s Guide Open the Print dialog box Select the General panel and in the Paper Source drop down list click Upper Tray Select the Paper Type Quality panel and then select the following settings Paper Type Click Photo paper and then click the appropriate photo paper type e Print Quality Best or Maximum dpi If you want to use them set the HP digital photography options Select any other print settings that you want and then click Print 6 16 Panoramic photos with a white border Guidelines For high quality results use a photo print cartridge in combination with the tri color print cartridge For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions Do not exceed the In tray capacity up to 25 sheets Preparing to print 1 2 3 Verify that the printer is turned on Raise the Out tray and then remove all of the paper from the In tray Slide the paper width guide all the way to the left and then pull out the paper length guide Verify that the photo
63. ble Router A complex networking device that directs packets from one network to another network A router can act as a gateway between a LAN and the Internet S Static IP address An IP address that is manually assigned to a device on a network A static IP address remains fixed until changed manually Alternative methods for assigning IP address are DHCP and AutolP Subnet A small network that acts as part of a large network It is recommended that the printer and the computers that use the printer all be on the same subnet Subnet mask A number that identifies the IP addresses that belong to a subnet Switch A network device that manages network traffic in order to minimize collisions and maximize speed t TCP IP Transmission Control Protocol Internet Protocol TCP IP is the network communication protocol used on the Internet The printer s built in networking feature supports LANs that use TCP IP TKIP Temporal Key Integrity Protocol TKIP is an encryption method used in WPA u Unicast packet A packet sent from one device on a network to another device on the network Ww WEP Wired Equivalent Privacy WEP provides security by encrypting data sent over radio waves from one wireless device to another wireless device WEP encodes the data sent across the network making the data unintelligible to eavesdroppers Only devices that share the same WEP settings as the printer will be able to communicate with the printer W
64. cation with printer Clean Cleans the print cartridges Ink Level Provides estimated ink levels Calibrate Calibrates the print cartridges Calibrate Color Adjusts color to correct problems with tint Supplies Provides print cartridge selection numbers Support Provides access to the HP Web site where you can find support for the printer and information about HP products and supplies Register Accesses the HP Web site to register the printer 120 HP Deskjet 6800 series printer User s Guide 11 Troubleshooting Ethernet problems e Wireless networking problems Printer is not printing e Paper jam Paper problems Print quality is poor e Document is misprinted e Photos are not printing correctly Banners are not printing correctly Borderless printing problems Error messages Printer lights are on or flashing Document prints slowly PictBridge problems e If you continue to have problems 11 1 Ethernet problems Printer does not print Print an HP Report page If the HP Report page does not print verify the following e The printer is set up and powered on The print cartridges are installed correctly e The printer is on and the paper tray is loaded e The printer is free of paper jams If any of these items are problems then see the printer is not printing page If the HP Report page does print try the following steps Link light If the printer still does not print then look at the Link light
65. ck Print 6 9 Printing borderless photos Use borderless printing to print to the edges of certain paper types and on a range of standard paper sizes Guidelines Do not print borderless documents in ink backup mode Always have two print cartridges installed in the printer e Open the file in a software application and assign the image size Ensure that the size corresponds to the paper size on which you want to print the image 61 HP Deskjet 6800 series printer User s Guide Printing Follow these steps to print a borderless document 1 Open the file that you want to print 2 Open the Page Setup dialog box a Scaling Bj Orientation C Mirrored Printing A Two Sided Safe Margins Page Attributes Click the appropriate borderless paper size in the Paper Size list Click OK Open the Print dialog box Select any other print settings that you want and then click Print OOA W If you printed on photo paper that has a tear off tab remove the tab to make the document completely borderless 6 10 Storing and handling photo paper Follow these instructions to maintain the quality of your HP brand photo paper 62 HP Deskjet 6800 series printer User s Guide Storage Keep unused photo paper in a resealable plastic bag in the box in which it was originally packaged Store the packaged photo paper on a flat surface in a cool place e When you are ready to print remo
66. d on the panel that you selected To open the Print dialog box open the document you want to print click File and then click Print LE Background Printing Print in Foreground Background Print Time Urgent Normal a Omimtae ir 872000 seme JE old Put document on 106 HP Deskjet 6800 series printer User s Guide Use the menu and buttons for these functions 1 Panel Menu Toggles between print setting panels and an application specific panel 2 Default Select one of the following options e Save Settings Save the current print settings without printing the document e Revert to Defaults Restore the default print settings 3 Cancel Close the dialog box without saving the new settings 4 Print Click this option to print the document 9 4 Managing the printer Managing the printer includes the following tasks e Choosing the printer e Setting the printer as your default printer e Checking the status of the printer Choosing the printer Follow these steps to choose the printer 1 Select Chooser from the Apple menu 2 Click the HP printer icon on the left side of the Chooser dialog box i Chooser a Select an HP Inkjet Printer P Deskjet Active O Inactive AppleTalk 3 Click the HP printer name on the right side of the Chooser dialog box 107 HP Deskjet 6800 series printer User s Guide 4 Close the Chooser Setting the printer as your
67. default printer Setting the printer as your computer s default printer will automatically route all print jobs to the printer You can select another printer for a particular document however switching printers might affect a document s formatting and pagination If you select a printer always check the document for changes in formatting and pagination before printing Follow these steps to set the printer as your computer s default printer 1 Use Chooser to select the printer 2 Do one of the following e Click the menu bar printer icon at the top of the screen and then select the printer name Click the control strip printer icon and then select the printer name e Click the desktop printer icon and then click Set Default Printer in the Printing menu Checking the status of the printer The printer desktop icon shows you the status of the printer Icon Meaning B Printer is idle and set as the default printer Printer is idle and not set as the default printer P Printing on the default printer G3 Printing stopped on the default printer re Error on the default printer DA The printer driver is not available 108 HP Deskjet 6800 series printer User s Guide 9 5 Viewing and changing the status of a print job When printing a document with background printing use the Print Status dialog box to see the status of the document as it is printing Opening the Print Status dialog box Double click t
68. dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print Note If an out of paper message appears verify that the cards are positioned correctly in the paper tray 83 HP Deskjet 6800 series printer User s Guide 7 11 Booklets If an optional two sided printing accessory is attached to the printer then follow the steps to print ae a booklet automatically ak Booklet printing automatically arranges and resizes the pages of a document so that when the pages are folded into a booklet the page order is correct Guidelines Do not exceed the In tray capacity up to 150 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place plain paper in the In tray pushing the paper into the printer until it stops 5 Slide the paper guides firmly against the paper 84 HP Deskjet 6800 series printer User s Guide 6 Lower the Out tray Printing To print a booklet follow these steps 1 Open the Print dialog box 2 Select the Layout panel Gea Booklet Print on C Right to Left M Print Both Sides Binding i Manual EA e O Automatic cancer Prine 3 In the menu click Booklet 4 In the Print On drop down list click the appropriate paper size 5 If you wa
69. e the buttons only when removing the duplexer from the printer 12 1 2 Printing a booklet automatically To print a booklet automatically one of the following accessories must be attached to the printer Automatic Two Sided Printing Accessory Auto Two Sided Print Accessory with Small Paper Tray The two sided printing accessories only support certain paper types For a list of supported paper types see the specifications for either the Automatic Two Sided Printing Accessory or the Auto Two Sided Print Accessory with Small Paper Tray If a two sided printing accessory is not attached to the printer or you are printing on an unsupported paper type use manual two sided printing Guidelines Do not exceed the In tray capacity up to 150 sheets Printing To print a booklet follow these steps 146 HP Deskjet 6800 series printer User s Guide 1 Open the Print dialog box 2 Select the Layout panel Booklet Print on C Right to Left M Print Both Sides Binding O Manual Cl b 3 In the menu click Booklet 4 In the Print On drop down list click the appropriate paper size 5 If you want the pages to be ordered from right to left select the Right to Left check box Note For most languages leave the Right to Left check box cleared 6 Select any other printer setting that you want and then click Print After the first side of the page is printed the printer pauses while the ink dries When t
70. e the photo paper storage instructions Do not exceed the In tray capacity up to 25 sheets Preparing to print To print a single photo use the photo envelope feeder 67 HP Deskjet 6800 series printer User s Guide To print multiple photos follow these steps 1 Verify that the printer is turned on 2 Remove the Out tray and then remove all of the paper from the In tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Verify that the photo paper is flat If the photo paper is not flat see the photo paper storage instructions 5 Place the photo paper in the In tray with the side to be printed on facing down If you are using a photo paper that has a tear off tab verify that the tab is pointing away from the printer _ SS NE 6 Slide the paper guides firmly against the paper 7 Replace the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings Paper Type Click Photo paper and then click the appropriate photo paper type e Print Quality Best or Maximum dpi 6 If you want to use them set the HP digital photography
71. er Tray Accessory Lower then upper Prints from the 250 Sheet Plain Paper Tray Accessory If the accessory is empty then the printer prints from the In tray 8 2 Setting the print order Setting the print order determines the order in which your document will be printed Frequently it is convenient to have the first page of a document printed last so that the complete document is lying face up in the Out tray Follow these steps to set the print order 1 Open the Print dialog box 2 Select the General panel 92 HP Deskjet 6800 series printer User s Guide Copies E Coltated Print Order Front To Back Ga O Back To Front Pages All O from 1 To 999 Paper Source Paper Sire Letter Paper Type Atonntic Duple One Side Paper Seerce Upper Try Soaling 100 Print Quality Use Printer Det pat Imaget Colorni s RSS Oriemativn Poort Layeut Nona Prim in Beckground Bleck reader dpi 600 Celor input dpi 600 Color output Avomatio concer Print 3 Select one of the following options for the Print Order e Front to back Prints the first page of the document first e Back to front Prints the first page of the document last This is the appropriate setting for most print jobs 4 Select any other print settings that you want and then click Print 8 3 Printing collated copies If you are printing several copies of a document at one time use collation so that you do not have to re arrange the copi
72. er s EWS then follow these steps 1 Print an HP Report page 2 Find the printer s IP address 3 Launch your Internet browser Note Use Microsoft Internet Explorer 5 0 or higher Netscape 4 75 or higher or Safari 1 0 or higher 4 Enter the printer s IP address in the address box then press Enter A personal software firewall is blocking communication between the printer and the computer The personal software firewall is a security program that protects a computer from intrusion However the personal firewall might block communication between the computer and the printer If you cannot communicate with the printer try disabling the personal firewall If you are still unable to communicate with the printer then re enable the firewall If disabling the firewall allows you to communicate with the printer you might want to assign the printer a static IP address and then re enable the firewall To assign the printer a static IP address see the network guide that came with the printer 11 2 Wireless communication problems Print an HP Report page If the HP Report page does not print verify the following e The printer is set up and powered on e The print cartridges are installed correctly e The printer is on and the paper tray is loaded 123 HP Deskjet 6800 series printer User s Guide The printer is free of paper jams If any of these items are problems then see the printer is not printing page If the HP Report p
73. er small media Guidelines e Use only cards and small media that meet the printer paper size specifications For specifications see the reference guide that came with the printer Do not exceed the In tray capacity up to 60 cards Preparing to print To print a single card use the photo envelope feeder 82 HP Deskjet 6800 series printer User s Guide To print multiple cards follow these steps 1 Verify that the printer is turned on 2 Remove the Out tray then remove all paper from the In tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place the cards with the sides to be printed on facing down and one of the short sides pointing towards the printer into In tray and to the right Push the cards into the printer until they stop 5 Slide the paper guides firmly against the cards 6 Replace the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings Paper Size The appropriate paper size Note To print a borderless card click the borderless photo size that matches the card size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings e Paper Type The appropriate paper type e Print Quality Normal Best or Maximum
74. erify that the protective piece of plastic tape has been removed from the print cartridges 131 HP Deskjet 6800 series printer User s Guide 1 Plastic tape 4 Consider selecting a higher print quality Increase the ink density 1 Open the Print dialog box Select the Ink panel Move the Ink Density slider toward Heavy Move the Dry Time slider toward More Click Print OP ON Blank pages print The protective piece of plastic tape might still be attached to the print cartridges Verify that the plastic tape has been removed from the print cartridges The print cartridges might be out of ink Replace one or both empty print cartridges The printer might be in direct sunlight Direct sunlight can adversely affect the Automatic Paper Type Sensor Move the printer out of direct sunlight e You might be trying to print a borderless document with only the black print cartridge installed When printing a borderless document always have the tri color print cartridge and another print cartridge installed Too much or too little ink appears on the page Follow these steps to adjust the ink density 1 Open the Print dialog box 2 Select the Ink panel 3 Move the Ink Density slider toward Light or Heavy 4 Click Print 132 HP Deskjet 6800 series printer User s Guide 11 7 Document is misprinted Text and images are misaligned If the text and images on your printouts are misaligned then align the print cartridges
75. es Binding Manual ES O Automatic 5 Select Print Both Sides and then select Manual 6 Select the appropriate binding Book binding Tablet binding 96 HP Deskjet 6800 series printer User s Guide 7 Select any other print settings that you want and then click Print The printer automatically prints odd numbered pages first 8 After the odd numbered pages have printed reload the paper with the printed side facing up according to the binding type and orientation that you selected Book binding with portrait orientation Reload the paper as shown below e Book binding with below Tablet binding with landscape orientation Reload the paper as shown below 97 HP Deskjet 6800 series printer User s Guide 8 6 Printing multiple pages on a single sheet of paper The printer software allows you to print multiple pages of a document on a single sheet of paper The printer software automatically resizes the document text and images to fit on the printed page Follow these steps to print multiple pages on a single sheet of paper 1 Open the Print dialog box 2 Select the Layout panel Multiple Pages Per Sheet Pages per Sheet B Print Borders O Print Both Sides Binding Manual EF e Automatic 3 In the drop down list click Multiple Pages Per Sheet 4 In the Pages per Sheet drop down list select the number of pages that you want to appear o
76. es after printing Note Some software programs do not allow you to use the printer software to specify the number of copies to print If the program that you are using allows you to specify the number of copies to print then specify the number of copies to print in the application Follow these steps to print collated copies 1 Open the Print dialog box 2 Select the General panel 93 HP Deskjet 6800 series printer User s Guide Copies Collated Print Order Front Yo Back h Back To Front Pages All Q From 1 To 999 Paper Source Upper Tray 2 Paper Size Leter Paper Type Atonio Duplex One Sade Paper Source Upper Tray Sealing 100 Prim Quay Use Printer Det mk Image Cokin s PGE Oriemtmion Porm Layout Hoani Print is Background Black render dpi 60 Color inpwr dpi 600 Color owtpwt Anomatic cancer rit 3 In the Copies box type the number of copies that you want to print 4 Select the Collated check box 5 Select any other print settings that you want and then click Print 8 4 Automatic two sided printing To print a two sided document automatically one of the following accessories must be attached to the printer Automatic Two Sided Printing Accessory Auto Two Sided Print Accessory with Small Paper Tray The two sided printing accessories only support certain paper types For a list of supported paper types see the documentation that came with the accessory If a two sided
77. etwork to all devices on the network c Channel One of several pre set frequencies at which 802 11b enabled devices communicate in order to reduce interference The number of channels available varies by country region d DHCP Dynamic Host Configuration Protocol A protocol used to automatically assign an IP address to each device on a network e EAP Extensible Authentication Protocol EAP is a general protocol for authentication that also supports multiple authentication methods such as token cards one time passwords certificates and public key authentication WPA uses EAP Encryption A network security that encodes the data sent across a wireless network making the data unintelligible to eavesdroppers The printer supports WEP TKIP and AES Encryption keys A sequence of characters or digits that a wireless device uses to encode data Encryption keys can be static as they are in WEP or dynamic as they are in WPA Ethernet A popular form of wired computer networking for Local Area Networks Ethernet cable There are two types of Ethernet cables A straight through cable is the most common and is used to connect devices on a network to a hub or router A crossover cable is used to connect two devices that have Ethernet ports but that are not hubs or routers Use a CAT 5 cable with an RJ 45 plug to connect the printer to an Ethernet network f Firewall A combination of hardware and software tools that protects
78. fort while maximizing the quality of your printouts by using these printing tips Printer software Learn about the printer software 72 HP Deskjet 6800 series printer User s Guide 7 1 Email Guidelines Do not exceed the In tray capacity up to 150 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place plain paper in the In tray pushing the paper into the printer until it stops 5 Slide the paper guides firmly against the paper 6 Lower the Out tray Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options Open the Print dialog box Select the Paper Type Quality panel In the Paper Type drop down list click Automatic or Plain paper oa fF WwW N Select the following print settings as appropriate e Print quality Paper source 6 Select any other print settings that you want and then click Print 7 2 Letters Guidelines e For help printing on an envelope see the envelope page 73 HP Deskjet 6800 series printer User s Guide Do not exceed the In tray capacity up to 150 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place plain paper in the
79. g and changing the status of a print job e Printing from the computer desktop 9 1 Print settings The printer is controlled by software that is installed on your computer Use the printer software known as the printer driver to change the print settings for a document To specify the paper size scaling and orientation for a document use the Page Setup dialog box To specify other print settings for a document and to send the document to the printer use the Print dialog box Mac OS X Classic Mac OS X Classic is a Mac OS X feature that allows applications that were built for Mac OS 9 x to run on a Mac OS X computer Mac OS X Classic applications have a Mac OS 9 x interface 9 2 Page Setup dialog box Use the Page Setup dialog box to modify the layout of a document To open the Page Setup dialog box open the software program that you used to create the document click File and then click Page Setup 105 HP Deskjet 6800 series printer User s Guide Page Attributes Scaling a Orientation O Mirrored Printing A Two Sided Safe Margins You can use the Page Setup dialog box to do the following tasks e Set the paper size for a document e Resize a document e Specify the document orientation e Set safe margins for automatic two sided printing 9 3 Print dialog box Use the Print dialog box to modify print settings for the document that you are printing The options that appear depen
80. gs that you want and then click Print 7 13 Banners Guidelines e Use HP Banner Paper for great results e Remove any perforated strips from the banner paper before loading it in the In tray Do not exceed the In tray capacity up to 20 sheets Preparing to print 1 Verify that the printer is turned on 2 Remove the Out tray and then remove all paper from the In tray 87 HP Deskjet 6800 series printer User s Guide 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place the banner paper in the In tray so that the unattached edge is on top of the paper stack and pointing toward the printer 1 Unattached edge 5 Slide the paper width guide firmly against the paper Note Leave the Out tray off of the printer when printing a banner Printing 1 Open the Page Setup dialog box In the Paper Size drop down list click A4 Banner or US Letter Banner Click OK Open the Print dialog box ao fF WwW N Select the General panel and in the Paper Source drop down list click Upper tray Select the Paper Type Quality panel N O In the Paper Type drop down list click Automatic or Plain paper 8 Select any other print settings that you want and then click Print 7 14 iron on transfers Guidelines e Use HP Iron on Transfers for great results e When printing a mirror image the text and the pictures are horizontally reversed from what appea
81. he HP printer icon on the desktop to open the Print Status dialog box Using the Print Status dialog box The following options are available in the Print Status dialog box Bo G HP Deskjet B 1 item Default Printer 1 Control Buttons Select a print job in the print queue and then click one of the following buttons to control printing u Pause a print job gt Restart printing Set the print time Delete a print job 2 Column Titles Click a column title to sort print jobs 3 Print Queue Select a print job and then drag it to a new position in the print queue 109 HP Deskjet 6800 series printer User s Guide 9 6 Printing from the computer desktop Desktop printing is useful when you want to print a number of documents at the same time or print a document that is formatted for a particular printer Use one of the following methods to print from the desktop e Drag the icons for the documents that you want to print to the printer icon on the desktop e Select the icons for the documents that you want to print click File and then click Print Select the options that you want from the Print dialog box and then click Print 110 HP Deskjet 6800 series printer User s Guide 10 Maintenance Installing print cartridges Aligning print cartridges Calibrating color Automatically cleaning print cartridges Manually cleaning the print cartridges Printing a test p
82. he ink is dry the paper is pulled back into the duplexer and the reverse side of the page is printed Note Do not remove the paper from the printer until both sides of the page have been printed 12 1 3 Automatic two sided printing problems Option for automatic two sided printing cannot be selected Verify the following e The duplexer is attached to the printer and the duplexer is enabled in Chooser e A supported paper size is selected in the Page Setup dialog box e A supported paper type is selected in the Paper Type Quality panel of the Print dialog box For a list of support paper types and sizes see the duplexer specifications 147 HP Deskjet 6800 series printer User s Guide Only one side of the page prints when the two sided printing option is enabled Verify the following The photo paper is not curled if you are printing on two sided photo paper Photo paper should be flat before printing See storing and handling photo paper for more information e The paper size that is selected in the Page Setup dialog box is supported by the duplexer The paper type that is selected in the Paper Type Quality panel is supported by the duplexer If the media type or size is not supported by the duplexer you can print the document by using the manual two sided printing instructions Binding margin is in the wrong place You might have chosen an incorrect paper orientation 1 Open the Print dialog box 2 Select the
83. hoto Paper Matte Print quality Normal Ta 3 In the Paper Type drop down list click the specific paper type Note The options in the Paper Selection Type drop down list vary according to the paper category selected If the selected Paper Selection Group is Plain Paper then the Paper Selection Type drop down list becomes inactive 4 Select any other print settings that you want and then click Print 8 8 Selecting a print quality Follow these steps to select a print quality from the printer software 1 Open the Print dialog box 2 Select the Paper Type Quality panel 100 HP Deskjet 6800 series printer User s Guide Paper Type Quality s Paper Type Automatic Print Quality Normal 3 Select one of the following options from the Print Quality drop down list FastDraft Prints at the fastest printing speed Fast normal Prints more quickly than the Normal mode and at a higher print quality than FastDraft Normal Provides the best balance between print quality and speed This is the appropriate setting for most documents Best Provides high quality printing Maximum dpi Provides the highest quality printing but requires longer to print than Best and requires a large amount of disk space 8 9 Resizing a document Use this feature to shrink or enlarge printed text and graphics without changing the paper size Follow these steps to shrink or enlarge text and graphics 1 Open the Page Setup dial
84. ide 6 Replace the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate paper size Note To print a borderless card click the borderless photo size that matches the card size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings Paper Type The appropriate paper type e Print Quality Normal Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print Note If an out of paper message appears verify that the cards are positioned correctly in the paper tray 7 6 Brochures Guidelines e Learn to print borderless brochures e For great results use HP Brochure amp Flyer Paper e Do not exceed the In tray capacity up to 25 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place brochure paper in the In tray pushing the paper into the printer until it stops 78 HP Deskjet 6800 series printer User s Guide 5 Slide the paper guides firmly against the paper 6 Lower the Out tray Printing 1 If necessa
85. idge latch to the open position 5 Slide the print cartridge out of the print cartridge cradle 112 HP Deskjet 6800 series printer User s Guide 6 Remove the replacement print cartridge from its packaging and carefully remove the pink plastic tape 1 Remove the pink tape only Ay Caution Do not touch the print cartridge ink nozzles or copper contacts Touching these parts will result in clogs ink failure and bad electrical connections Do not remove the copper strips They are required electrical contacts 1 Do not touch the copper strips 7 Hold the print cartridge so that the copper strips are on the bottom and facing toward the printer and then slide the print cartridge into the cradle as shown 113 HP Deskjet 6800 series printer User s Guide Note After you insert the print cartridge verify that the copper contacts of the print cartridge touch the back of the print cartridge cradle 8 Push down on the print cartridge latch until it snaps closed 9 Close the printer cover The printer automatically prints a calibration page For information about storing print cartridges see the print cartridge storage page For information about recycling empty print cartridges see the print cartridge recovery page Warning Keep both new and used print cartridges out of the reach of children 114 HP Deskjet 6800 series printer User s Guide 10 2 Aligning print cartridges The printer automaticall
86. ill go without bending bade D i 7 3 Slide the photo envelope feeder forward as far as it will comfortably go Note Ifthe photo paper touches the back of the paper tray you have pushed the feeder in as far as it needs to go 12 HP Deskjet 6800 series printer User s Guide 4 Print the photo Postcards Follow these steps to use the photo envelope feeder to print a single postcard 1 Insert the postcard into the photo envelope feeder with the side to be printed on facing down 2 Gently push the postcard into the photo envelope feeder as far as it will go without bending 3 Slide the photo envelope feeder forward as far as it will go 4 Print the postcard 13 HP Deskjet 6800 series printer User s Guide 4 6 Print cartridges Four print cartridges are available for use with the printer TRT 1 Black 2 Tri color 3 Photo 4 Gray photo Note The availability of print cartridges varies by country region Using print cartridges Everyday printing Use the black and tri color print cartridges for everyday print jobs Quality color photos For more vibrant colors when printing color photographs or other special documents remove the black print cartridge and use a photo print cartridge in combination with the tri color print cartridge Quality black and white photos For outstanding black and white photographs remove the black print cartridge and use a gray photo print cartridge
87. io s functionality Wireless Status light The Wireless Status light indicates the status of the wireless radio For a description of the Wireless Status light see the Wireless Status light page Disabling and enabling the wireless radio Disabling the radio turns the wireless radio off When disabled the wireless radio sends no signals even if the printer is powered on Enabling the radio turns the wireless radio on When enabled the wireless radio sends signals if the printer is powered on Disabling the wireless radio Follow these wireless steps to disable the radio 1 Verify that the printer is powered on and is idle 2 Press and hold down the Report Page button 3 While holding down the Report Page button press the Cancel button once and then press the Resume button once 4 Release the Report Page button Enabling the wireless radio Follow these steps to re enable the wireless radio 1 Verify that the printer is powered on and is idle 2 Press and hold down the Report Page button 3 While holding down the Report Page button press the Cancel button once 4 Release the Report Page button 36 HP Deskjet 6800 series printer User s Guide 5 3 15 HP Report page The HP Report page supplies useful information about the printer s wireless wired and PictBridge connections Printing an HP Report page To print an HP Report page verify that the printer is powered on and idle and then press the Report Page button
88. jet 6800 series printer User s Guide Note Some panoramic paper sizes may extend beyond the edge of the In tray When printing on such papers be sure to slide the paper width guide firmly against the edge of the paper 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate borderless paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings e Paper Type Click Photo paper and then click the appropriate photo paper type e Print Quality Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print 6 14 Small photos with a white border Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge e For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling se
89. jet 6800 series printer User s Guide Part of the photograph is faded Fading occurs on the edges of a printout Verify that photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat If the problem persists then use photo paper that is not curled For instructions about preventing photo paper from curling see the photo paper storage page Fading occurs near the edges of a printout Try the following e Install a photo print cartridge in the printer e Rotate the image 180 degrees 137 HP Deskjet 6800 series printer User s Guide Streaks appear in a light portion of a printout Try the following e Install a photo print cartridge in the printer e Rotate the image 180 degrees Image is printed at an angle Follow these steps if the image is printed at an angle 1 Remove all paper from the In tray 2 Load the photo paper correctly in the In tray 3 Verify that the paper guides fit firmly against the media 138 HP Deskjet 6800 series printer User s Guide Printout has an unwanted border For most photo paper types If the printout has an unwanted border then align the print cartridges For photo paper with a tear off tab If the border appears below the tear off tab then remove the tab If the border appears above the tear off tab then align the print cartridges 139 HP Deskjet 680
90. job over the Ethernet cable to the WAP The WAP then wirelessly transmits the print job to the printer 23 HP Deskjet 6800 series printer User s Guide 5 3 3 Network locations A network location is a set of network settings unique to a given wireless network Many wireless devices have configuration utilities that allows the device to have network locations for several wireless networks In order to use the printer the computer must be set to the network location for the printer s wireless network Use the Location Manager control panel to create and edit network locations Note Not all wireless devices support multiple network locations The printer only supports one network location Example A person uses the same wireless enabled laptop at work and at home They have one wireless network at work and another wireless network at home Each network has a unique set of wireless settings The person creates the following network locations on the laptop e at_work Contains the network settings for the office wireless network at_home Contains the network settings for the home wireless network Where the wireless network is Network location settings Office at_work e Network name office Communication mode infrastructure e Security WPA 24 HP Deskjet 6800 series printer User s Guide Where the wireless network is Network location settings at_home e Network name home Communication mode ad hoc e Security
91. k has WEP you must use an Ethernet cable to connect the printer to the network in order to install the printer software If the printer s network does not use WEP then do not configure the printer to use WEP If you do not know if your network uses WEP consult the configuration utility for your computer s NIC card or your network s Wireless Access Point WAP WEP keys Devices on a WEP enabled network use WEP keys to encode data WEP keys can also be used for authentication After creating a set of WEP keys record and store the keys in a secure location You may not be able to retrieve the WEP keys if you lose them Caution If you lose the WEP keys you will not be able to add a new device to your network without reconfiguring the WEP settings for every device on the network A WEP enabled network might use multiple WEP keys Each WEP key is assigned a key number such as Key 2 Each device on the network must recognize all the network s WEP keys and the key number assigned to each WEP key Configuring the printer to use WEP Follow these steps to configure the printer to use WEP 1 Open the printer s embedded Web server EWS 2 Click the Networking tab 3 Under Connections click Wireless 802 11 4 On the Wireless Setup tab click the Start Wizard button and then follow the onscreen instructions 5 After configuring the printer close the EWS 32 HP Deskjet 6800 series printer User s Guide 5 3 9 Open system
92. lled an infrastructure network An infrastructure network requires the use of a Wireless Access Point WAP A WAP acts as a central hub for a wireless network or as a router connecting the wireless network to another network such as the Internet or an Ethernet network Devices on the network communicate through the WAP Macintosh users may use an AirPort Base Station as a WAP SS Reducing interference in a wireless network The following tips will help reduce the chances for interference in a wireless network 19 HP Deskjet 6800 series printer User s Guide e Keep the wireless devices away from large metal objects such as filing cabinets and other electromagnetic devices such as microwaves and cordless telephones as these objects can disrupt radio signals e Keep the wireless devices away from large masonry structures and other building structures as these objects can absorb radio waves and lower signal strength e For an infrastructure network position the WAP in a central location in line of sight with the wireless devices on the network e Keep all wireless devices on the network within range of one another Wireless network examples To see some examples of wireless networks see the wireless network examples page Communication modes There are two types of communication modes for wireless devices Infrastructure mode Ad hoc mode Infrastructure mode When the printer is set to the infrastruc
93. n each sheet of paper 5 If you want a border to appear around each page image that is printed on the sheet of paper select the Print Borders check box 98 HP Deskjet 6800 series printer User s Guide 6 Select any other print settings that you want and then click Print 8 7 Selecting a paper type The printer software offers these options for selecting a paper type e Use the Automatic Paper Type Sensor e Select a specific paper type Using the Automatic Paper Type Sensor The Automatic Paper Type Sensor automatically selects the print settings appropriate for the media be printed on particularly when used with HP paper and media Note The Automatic Paper Type Sensor cannot be used for documents that are printed from the 250 Sheet Plain Paper Tray Accessory Follow these steps to use the Automatic Paper Type Sensor 1 Open the Print dialog box 2 Select the Paper Type Quality panel Paper Type Quality s Paper Type Automatic print quality Normal T3 3 In the Paper Type drop down list click Automatic 4 Select any other print settings that you want and then click Print Selecting a specific paper type When printing a higher quality document it is recommended that you select a specific paper type 99 HP Deskjet 6800 series printer User s Guide Follow these steps to select a specific paper type 1 Open the Print dialog box 2 Select the Paper Type Quality panel Paper Type HP Everyday P
94. ng Go to step 6 Repeat steps 2 through 4 If the lights are still off then verify the following items e The printer is powered on e The network hub or router is powered on e All cable connections are secure e You are using an Ethernet cable 6 Print an HP Report page 7 Install the printer software on each computer that will use the printer Caution It is recommended that the printer and the computers that use it be on the same subnet Printer installation across subnets can be problematic depending on the type of router used 5 4 5 Installing the printer software Before installing the printer software on a networked computer verify the following items e The printer is set up and powered on e The network hub switch or router is powered on and functioning properly All computers on the network are powered on and connected to the network The printer is installed on the network Software installation For instructions on installing the printer software see the network guide that came with the printer 5 4 6 Ethernet lights The printer s Ethernet lights indicate the status of the printer s Ethernet connection 52 HP Deskjet 6800 series printer User s Guide Link light The Link light is solid when the printer is connected to an Ethernet network and powered on State of the printer Connected to an Ethernet network and powered on The printer s wireless radio is disabled when a Ethernet
95. ngs as the printer will be able to communicate with the printer WPA uses encryption keys that change frequently WPA provides better security than WEP 5 4 Wired Ethernet networking For setup information click one of the following options e Ethernet basics e Installing the printer on an Ethernet network For a description of the printer s Ethernet feature click one of the following options e Ethernet lights e Report Page button e Network icon e HP Report page e Embedded Web server EWS Other information e Resetting the printer to the factory defaults Troubleshooting 47 HP Deskjet 6800 series printer User s Guide e Glossary 5 4 1 Ethernet basics The printer s built in Ethernet feature allows you to connect the printer directly to a 10 100 Base T Ethernet network without the aid of an external print server To install the printer on an Ethernet network follow the Ethernet installation instructions Hardware Hubs switches and routers On an Ethernet network devices such as computers and printers are each connected to a network hub switch or router Hubs switches and routers may look similar but there are important differences e Hubs are passive Other devices on the network plug into the hub in order to communicate with one another A hub does not manage the network A switch allows devices on a network to communicate directly with one another in a smooth and efficient manner A switch monitors and di
96. nt cartridge To install the gray photo print cartridge remove the black print cartridge from the printer and then install the gray photo print cartridge in the compartment on the right of the print cartridge cradle For more information see the print cartridge installation page Using the gray photo print cartridge To use the gray photo print cartridge follow the steps to print a black and white photo Storing the gray photo print cartridge To maintain the health of the print cartridge follow the print cartridge storage guidelines 6 8 Printing black and white photos You can perform the following tasks with the printer e Print a black and white photo e Print a color photo in black and white For great black and white photos install a gray photo print cartridge and a tri color printer cartridge in the printer 60 HP Deskjet 6800 series printer User s Guide Printing a black and white photo To print a photo that is already black and white simply follow the instructions for the type and size of photo that you want to print Printing a color photo in black and white Follow these steps to print a color photo in black and white 1 Open the Print dialog box 2 Select the Color panel image Grayscale 3 Brightness I 1 1 I Dorker Lighter High Quality Black Only 3 In the Image drop down list click Grayscale 4 Click High Quality 5 Select any other print settings that you want and then cli
97. nt the pages to be ordered from right to left select the Right to Left check box Note For most languages leave the Right to Left check box clear 6 Select any other printer setting that you want and then click Print 7 When prompted reload the printed pages in the In tray as shown below 85 HP Deskjet 6800 series printer User s Guide 8 Click Continue to finish printing the booklet 7 12 Posters Guidelines e After the sections of a poster have been printed trim the edges of the sheets and then tape the sheets together Do not exceed the In tray capacity up to 150 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place plain paper in the In tray pushing the paper into the printer until it stops 5 Slide the paper guides firmly against the paper 86 HP Deskjet 6800 series printer User s Guide 6 Lower the Out tray Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options Open the Print dialog box Select the Paper Type Quality panel In the Paper Type drop down list click Automatic or Plain paper oa fF WwW ND Select the Layout panel and then select the following options e Multiple Pages Per Sheet Menu Tiling Tiling Size 2x2 3x3 or 4x4 6 Select any other print settin
98. nter is set to ad hoc communication mode Miscellaneous The Miscellaneous section contains information that applies to Ethernet networks wireless connections and PictBridge connections 40 HP Deskjet 6800 series printer User s Guide Number of packets sent without error Total Packets Transmitted This item may be requested by HP Service and Support Number of packets received without error Total Packets Received This item may be requested by HP Service and Support Connected The printer is connected to a digital yes camera PictBridge Status a i e Error Something is wrong with the PictBridge connection PictBridge Last Error The last known error to occur in the printer PictBridge function since the printer was last turned on 5 3 16 Embedded Web server EWS The embedded Web server EWS provides a simple way to manage your printer on a network Use the printer s EWS to do the following Check the printer s status Adjust the printer s network configuration Check estimated ink levels in the print cartridges View network statistics Configure the printer s wireless security settings Visit HP s Web site for support information and to purchase supplies Caution It is recommended that the printer and the computers that use it be on the same subnet Printer installation across subnets can be problematic depending on the type of router used Before using the EWS verify tha
99. og box 101 HP Deskjet 6800 series printer User s Guide Paper Size Scaling Orientation O Mirrored Printing M Two Sided Safe Margins 2 In the Scaling box type the percentage by which you want to shrink or enlarge the document Type a number from 25 to 99 to reduce a document image Type a number from 101 to 400 to enlarge a document image 3 Click OK and then print the document 8 10 Selecting a paper source The printer offers three sources for paper 2 In tray 250 Sheet Plain Paper Auto Two Sided Print Accessory Tray Accessory with Small Paper Tray a Follow these steps to select a paper source 1 Open the Print dialog box 2 Select the General panel 102 HP Deskjet 6800 series printer User s Guide copies M Collated Print Order Front To Back Gy Back To Front Pages All O from E 9 Paper Size Letter Paper Type Awtowntic Duplex One Site Paper Seerce Upper Try Scouting 5 100 Print Quality Use Pricer Detak Imaget Colorni s RSS Orientation Poort Layeut Nona Prim in Background Black reader dpi 600 Color input dpi 600 3 In the Paper Source drop down list click one of the following options Upper tray prints from the In tray e Lower tray prints from the 250 Sheet Plain Paper Tray Accessory Upper then lower prints from the In tray If the In tray is empty then the printer prints from the 250 Sheet Plain Pape
100. olymer Product longevity To ensure the longevity of your HP Deskjet printer HP provides the following e Extended warranty Details can be found in the reference guide that came with your printer e Product take back To return this product to HP at the end of its useful life go to www hp com recycle To return empty print cartridges to HP see print cartridge recovery Note The extended warranty and product take back options are not available in all countries regions Energy consumption Energy consumption in off mode When the printer is off an amount of energy is still being consumed Energy consumption can be prevented by turning the printer power off then disconnecting the end of the printer power cord from the electrical source 13 3 Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP s Planet Partner s Program for inkjet cartridges HP offers this program in more countries regions than any other inkjet cartridge manufacturer in the world This program is provided as a free service to HP customers as an environmentally sound solution for these products at end of life To participate simply follow the directions provided on the HP Web site at this address www hp com recycle This service is not available in all countries regions Customers may be asked for their name phone number and address Because HP s unique recycling processes are very sensitive to ma
101. per lies flat If the problem persists then use photo paper that is not curled For instructions about preventing photo paper from curling see the photo paper storage page Fading occurs near the edges of a printout Try the following e Install a photo print cartridge in the printer e Rotate the image 180 degrees 135 HP Deskjet 6800 series printer User s Guide 11 9 Banners are not printing correctly Check the paper tray e Unfold and refold the paper when several sheets feed into the printer at one time e Confirm that the unattached edge of the banner paper stack is on top and pointing into the printer e Verify that the correct paper for banner printing is in use Check the printer settings Open the Page Setup dialog box and verify the following setting Paa See Page Attributes Paper Size Select A4 Banner or US Letter Banner Check the software Verify that the software application you are using prints banners Not all software applications print banners 11 10 Borderless printing problems Guidelines When printing borderless printouts follow these guidelines e Verify that the paper size that is specified in the Page Setup dialog box matches the size of the paper that is loaded in the In tray e Select the appropriate paper type in the Paper Type Quality panel Do not print borderless documents in the ink backup mode Always have two print cartridges installed in the printer 136 HP Desk
102. print settings that you want and then click Print 7 9 Labels Guidelines e Use only labels that are designed specifically for inkjet printers e Use only full sheets of labels e Verify that the labels are not sticky wrinkled or pulling away from the protective backing e Do not exceed the In tray capacity up to 30 sheets of labels use only letter size or A4 size sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray and then remove all paper from the In tray 81 HP Deskjet 6800 series printer User s Guide 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Fan the edges of the label sheets to separate them and then align the edges 5 Place the label sheets in the In tray with the label side facing down Push the sheets into the printer until they stop 6 Slide the paper guides firmly against the edge of the sheets 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size A4 or US Letter e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper tray 5 Select the Paper Type Quality panel 6 In the Paper Type drop down list click Automatic or Plain paper 7 Select any other print settings that you want and then click Print 7 10 Index cards and oth
103. r Tray Use these steps to install the Auto Two Sided Print Accessory with Small Paper Tray 1 Push the two latch handles on the printer rear access door toward each other and then remove the door Do not discard the rear access door In order to print the accessory or the rear access door must be attached to the printer 2 Insert the accessory into the back of the printer until both sides snap into place 155 HP Deskjet 6800 series printer User s Guide Note Do not press the buttons on either side of the accessory when installing it into the printer Use the buttons only when removing the accessory from the printer 12 3 2 Enabling the duplexer 1 Open Chooser and select the printer 2 Click Setup The Printer Setup dialog box appears 3 Select Installed on the Duplex Unit menu then click OK 4 Close Chooser Note After the duplexer is enabled it is not necessary to re enable it every time you print 12 3 3 Printing postcards Guidelines e Use only cards that meet the specifications for the Auto Two Sided Print Accessory with Small Paper Tray For more information see the Auto Two Sided Print Accessory with Small Paper Tray specifications e When printing a large number of cards remove the printed material from the printer s Out tray about halfway through the print job e Do not exceed the maximum capacity for the rear tray 100 cards Preparing to print 1 Slide the paper width guide to the left
104. r Tray Accessory e Lower then upper prints from the 250 Sheet Plain Paper Tray Accessory If the accessory is empty then the printer prints from the In tray e Rear tray prints from the Auto Two Sided Print Accessory with Small Paper Tray This option appears only if the accessory is attached to the printer 8 11 Printing a borderless brochure You can print a borderless brochure on glossy brochure paper For instructions about printing a borderless photo see the borderless photo page Guidelines Do not print borderless documents in ink backup mode Always have two print cartridges installed in the printer e Open the file in a software application and assign the image size Ensure that the size corresponds to the paper size on which you want to print the image Printing Follow these steps to print a borderless document 103 HP Deskjet 6800 series printer User s Guide 00 N oo OT eB ONS Open the file that you want to print Open the Page Setup dialog box Click the appropriate borderless paper size in the Paper Size list Click OK Open the Print dialog box Select the Paper Type Quality panel In the Paper Type drop down list click the appropriate brochure paper Select any other print settings that you want and then click Print 104 HP Deskjet 6800 series printer User s Guide 9 Printer software e Print settings e Page Setup dialog box e Print dialog box e Managing the printer e Viewin
105. r Type Automatic Print Quality Maximum db Beat 73 57 HP Deskjet 6800 series printer User s Guide 3 In the Print Quality drop down list click Maximum dpi 4 Select any other print settings that you want and then click Print 6 4 Saving money when printing photos HP Everyday Photo Paper To save money and ink when printing photos use HP Everyday Photo Paper Semi gloss and set the Print quality to Normal HP Everyday Photo Paper Semi gloss is designed to create quality photos with less ink Note For higher quality photos use HP Premium Plus Photo paper and set the Print quality to Best or Maximum dpi 6 5 Photo print cartridge The photo print cartridge used in conjunction with the tri color print cartridge provides six ink virtually grain free photos that have exceptional fade resistance The photo print cartridge can be purchased separately if it is not included with your product Installing the photo print cartridge To install the photo print cartridge remove the black print cartridge from the printer and then install the photo print cartridge in the compartment on the right of the print cartridge cradle For more information see the print cartridge installation page Using the photo print cartridge Follow these steps to print in the six ink color print mode 1 Open the Print dialog box 58 HP Deskjet 6800 series printer User s Guide 2 Select the Paper Type Quality panel 3
106. r can only accept print jobs from network_1 The printer communicates with network_1 The laptop is configured for network_2 The laptop s network name SSID settings have been configured for network_2 The laptop is unable to communicate with the printer and cannot send print jobs to the printer The laptop cannot communicate with the printer The laptop is reconfigured for network_1 The laptop s network name SSID settings have been reconfigured for network_1 The laptop is able to communicate with the printer and is ready to send print jobs to network_1 26 HP Deskjet 6800 series printer User s Guide The laptop and the printer can communicate 5 3 5 Wireless security The printer can be configured for several wireless security options depending on the type of wireless network of which the printer is part Infrastructure networks e WPA e WEP e Open system Ad hoc networks computer to computer WEP e Open system Wireless security basics For more information about wireless security see the authentication and encryption page 5 3 6 Authentication and encryption Wireless security is a complex and developing topic This page gives a brief overview of the basics involved in making a wireless network secure In the simplest terms wireless security involves two strategies authentication and encryption A wireless security method such as WEP or WPA involves varying levels of authentication and encr
107. rects network traffic in order to allow each transmission the most possible bandwidth By monitoring network traffic a switch minimizes collisions and maximizes speed e Routers primarily connect different networks for example connecting a home network to the Internet Routers are active Routers have network administration tools such as firewalls and DHCP A router can act as a gateway while a hub and a switch cannot Cables Use a CAT 5 Ethernet cable to connect the printer to an Ethernet network Ethernet cables have an RJ 45 plug 1 RJ 45 plug 48 HP Deskjet 6800 series printer User s Guide Network communication TCP IP Devices on a network communicate with one another using a language called a protocol The printer is designed to operate on networks that use a popular protocol called TCP IP IP address Each device on a network identifies itself with a unique IP address Most networks use a software tool such as DHCP or AutolP to automatically assign IP addresses Internet connections Networks may or may not be connected to the Internet If you place the printer on a network connected to the Internet it is recommended that you use a gateway so that the printer s IP address is assigned through DHCP A gateway can either be a router or a Macintosh OSX computer running Internet Sharing For more information about Internet Sharing see the documentation that came with the computer Ethernet network examples
108. ries printer User s Guide e For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions Do not exceed the In tray capacity up to 25 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray and then remove all of the paper from the In tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Verify that the photo paper is flat If the photo paper is not flat see the photo paper storage instructions 5 Place the photo paper in the In tray with the side to be printed on facing down 6 Slide the paper guides firmly against the paper 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate borderless paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings 65 HP Deskjet 6800 series
109. rs on the computer screen 88 HP Deskjet 6800 series printer User s Guide eo e Do not exceed the In tray capacity Up to 20 sheets Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 4 Place iron on transfer paper with the side to be printed on facing down in the In tray 5 Push the paper into the printer until it stops 6 Slide the paper guides firmly against the paper 7 Lower the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings Note Some iron on transfer paper types do not require you to print a mirror image Consult the instructions that came with your iron on transfer paper to see if printing a mirror image is required Paper Size A4 or US Letter e Mirror Image Selected 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper tray 89 HP Deskjet 6800 series printer User s Guide 5 Select the Paper Type Quality panel 6 In the Paper Type drop down list click Automatic or the appropriate iron on transfer paper type 7 Select any other print settings that you want and then click Print 90 HP Deskjet 6800 series printer User s Guide 8 Printing tips Save time e Use the 250 Sheet Plain Paper Tray Accessory to reload the printer less often
110. ry Unnecessary cleaning wastes ink and shortens the life of the cartridge 115 HP Deskjet 6800 series printer User s Guide 10 5 Manually cleaning the print cartridges If the printer is used in a dusty environment a small amount of debris can accumulate on the print cartridge contacts Gathering cleaning supplies You will need the following items to clean the print cartridges e Distilled water tap water can contain contaminants that can damage the print cartridge e Cotton swabs or other soft lint free material that will not stick to the print cartridge Be careful not to get ink on your hands or clothing as you clean Preparing to clean 1 Press the Power button to turn on the printer and then raise the printer cover 2 Remove the print cartridges and place them on a piece of paper with the nozzle plate facing up 1 Nozzle plate A Caution Do not leave the print cartridges outside the printer for more than 30 minutes Cleaning instructions 1 Lightly moisten a cotton swab with distilled water and squeeze any excess water from the swab 2 Wipe the print cartridge copper contacts with the cotton swab 116 HP Deskjet 6800 series printer User s Guide A Caution Do not touch the print cartridge ink nozzles Touching the ink nozzles will result in clogs ink failure and bad electrical connections 1 Clean only the copper contacts Repeat this process until no ink residue or dust appears on the swab
111. ry open the Page Setup dialog box and set the paper size scaling or orientation options 2 Open the Print dialog box 3 Select the General panel and in the Paper Source drop down list click Upper tray 4 Select the Paper Type Quality panel and then specify the following settings e Paper Type The appropriate brochure paper type e Print Quality Normal Best or Maximum dpi 5 Select any other print settings that you want and then click Print 7 7 Greeting cards Guidelines e Unfold prefolded cards and then place them in the In tray e For great results use HP Greeting Card Paper Do not exceed the In tray capacity up to 30 cards Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray then remove all paper from the In tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Fan the edges of the greeting cards to separate them then align the edges 5 Place the greeting cards in the In tray with the side to be printed on facing down Push the cards into the printer until they stop 79 HP Deskjet 6800 series printer User s Guide 6 Slide the paper guides firmly against the paper 7 Lower the Out tray Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options 2 Open the Print dialog box 3 Select the General panel and in the Paper Source drop down list click Upper tra
112. s MAC The printer s Media Access Control MAC address Revision number of the printer s internal software Firmware Revision This item may be requested by HP Service and Support How the printer obtained its IP address Configuration Source e Automatic AutolP or DHCP e Manual Static IP address The IP address of the printer s domain name server DNS Server Not Specified means that no IP address has been set This setting does not apply to the printer The printer s mDNS service name on the network mDNS This name is used by Apple Rendezvous to identify the printer on Mac OS X v10 2 3 and higher Indicates whether the printer s embedded Web server is password protected Admin P d 7 7 i es Set A password is required e Not Set A password is not required 38 HP Deskjet 6800 series printer User s Guide The network link configuration e 802 11 e 10T Full e 10T Half e 100TX Full 100TX Half Link Config 802 11 wireless The 802 11 wireless information applies only to the printer s wireless connection The printer s wireless network status e Connected The printer is connected to the wireless network Wireless Status e Disconnected The printer is not connected to the wireless network e Disabled The wireless radio is off and the printer is connected to an Ethernet network The communication mode to which the printer is configured Communication Mode Infrastructure Ad hoc
113. s PC and a wireless printer Performance on these types of networks can degrade if more than six devices are on the network Ad hoc networks are also known as peer to peer networks independent basic service stations IBSS or direct connect wireless networks AES Advanced Encryption Standard AES is a U S government sponsored encryption method that uses a complex algorithm called Rijndael AES uses encryption keys to encode data AES automatically changes the encryption keys after a certain time interval thus making the wireless network less vulnerable to eavesdropping Authentication Authentication is a wireless network security strategy On a network with authentication devices use a shared key as a password and communicate only with devices that know the key Authentication does not encrypt the data sent between wireless devices Authentication can be used in conjunction with WEP Authentication keys and WEP keys can be identical AutolP A process by which a device on a network automatically assigns an IP address to itself b BOOTP Bootstrap Protocol BOOTP is an Internet protocol that enables a device to discover its own IP address the IP address of a BOOTP server on the network and a file to be loaded into memory to boot the machine This enables the device to boot without requiring a hard or floppy disk drive 43 HP Deskjet 6800 series printer User s Guide Broadcast packet A packet sent from one device on a n
114. s e PictBridge troubleshooting e Using the Auto Two Sided Print Accessory with Small Paper Tray and PictBridge 5 2 USB The printer connects to the computer with a Universal Serial Bus USB cable For instructions on connecting the printer with a USB cable see the reference guide or setup poster that came with the printer 5 3 Wireless networking For setup information click one of the following options e Wireless network basics e Wireless security e Installing the printer on a wireless network HP Deskjet 6800 series printer User s Guide For a description of the printer s wireless feature click one of the following options e Wireless Status light and Signal Strength indicator e Report Page button e Network icon e Wireless radio HP Report page Embedded Web server EWS Other information e Resetting the printer to the factory defaults e Troubleshooting e Glossary 5 3 1 Wireless networking basics The printer s built in wireless communications feature allows you to connect the printer directly to an 802 11g or 802 11b Wi Fi wireless network without the aid of an external print server To install the printer on a wireless network follow the wireless installation instructions Wi Fi 802 11g and 802 11b Wi Fi is a wireless communications technology that allows you to connect computers and other devices such as printers to each other and the Internet without the use of wires The printer is compatible with t
115. s on a single sheet of paper Borderless printing Use the entire page surface when printing photos and cards by using the borderless printing feature Digital photo printing Use the enhanced digital photo printing capabilities Six ink upgradeable printing Enhance photo printing with a photo print cartridge Direct camera printing Use the PictBridge port on the front of the printer to print photographs directly from a digital camera Optional Automatic Two Sided Printing Accessory Purchase a Automatic Two Sided Printing Accessory to print two sided documents automatically Optional Auto Two Sided Print Accessory with Small Paper Tray Purchase a Optional Auto Two Sided Print Accessory with Small Paper Tray to print two sided documents automatically and load small media from the back of the printer Optional 250 Sheet Plain Paper Tray Accessory Purchase an optional 250 Sheet Plain Paper Tray Accessory and expand the printer s paper handling capability HP Deskjet 6800 series printer User s Guide 4 Getting started For an overview of the printer features see the printer features page Click the appropriate topic below for a description of a printer feature e Buttons and lights e Print Cartridge Status lights e Paper trays e Photo envelope feeder e Print cartridges e Ink backup mode Automatic Paper Type Sensor e PictBridge port For a description of the optional accessories see the optional accessories page
116. settings unique to a given wireless network A wireless device might have network locations for several wireless networks In order to use the printer the computer must be set to the network location for the printer s wireless network For example a computer that is used both at work and at home might have one network location for a wireless network at work and another network location for a wireless network at home The printer does not support multiple network locations For an in depth explanation of network locations click here Wireless security Devices on a wireless network must share the same security settings 21 HP Deskjet 6800 series printer User s Guide For a description of the wireless security options available for the printer see the wireless security page Printing Computers on the network send print jobs directly to the printer which prints them in the order received The printer can accept print jobs sent simultaneously from four users For example if five users each send a print job to the printer at the same time the printer accepts four of the print jobs and rejects the fifth The user who sent the fifth print job should wait a few minutes and then resend the print job 5 3 2 Wireless network examples There are three common configurations for wireless networks e Ad hoc e Infrastructure e Mixed wired and wireless Ad hoc networks An ad hoc network also called a computer to computer network is
117. t cartridges are correctly installed The paper or other media is correctly loaded in the In tray e The printer cover is closed The rear access door or optional duplexer is attached Check the printer lights The printer lights indicate the printer status and alert you to potential problems For more information see printer lights are on or flashing Check the printer cable connection If the printer cable is attached to a USB hub a printing conflict might exist Use one of these methods for solving the conflict e Attach the printer USB cable directly to your computer e When printing do not use other USB devices that are attached to the hub If the printer still does not print Select the topic below that best describes the problem e Paper jam e Out of paper message e Printer ejects paper 128 HP Deskjet 6800 series printer User s Guide 11 4 Paper jam Do not clear a paper jam from the front of the printer Follow these steps to remove a paper jam 1 Press the Resume button If the paper jam does not clear then go to the next step 2 Push the two latch handles on the rear access door toward each other and then remove the door 3 Remove any paper that is inside the printer by pulling it out from the back of the printer If you are printing labels verify that a label did not become detached from the label sheet while passing through the printer 4 Replace the rear access door 5 Press the Resume
118. t recommend this configuration If possible use a gateway to manage your network s Internet access in order to limit exposure to viruses and guard against unwanted entry 50 HP Deskjet 6800 series printer User s Guide Ethernet network without an Internet connection seac at a ee In this example the network devices are connected to a hub Devices use AutolP to obtain IP addresses 5 4 3 Installing the printer on an Ethernet network Installing the printer on an Ethernet network is a two part process First you must connect the printer to the network Then you must install the printer software on each computer that will use the printer e Connecting the printer to an Ethernet network e Installing the printer software 5 4 4 Connecting the printer to an Ethernet network Follow these steps to connect the printer to an Ethernet network 1 If necessary set up the printer hardware For printer hardware setup instructions see the setup poster that came with the printer 2 Verify that the printer is powered on 3 Connect the Ethernet cable to an available port on the network hub or router A Note Do not plug the Ethernet cable into a port labeled WAN or Uplink 4 Connect the Ethernet cable to the Ethernet port on the back of the printer Note The printer s wireless radio is disabled when a Ethernet cable is connected to the printer 51 HP Deskjet 6800 series printer User s Guide 5 Do one of the followi
119. t the printer and the computer are powered on and connected to the network Follow these steps to open the EWS 1 Launch your Internet browser Use Microsoft Internet Explorer 5 0 or higher or Netscape 4 75 or higher 41 HP Deskjet 6800 series printer User s Guide 2 Enter the printer s IP address in the browser s address box Note If your computer uses a proxy server to access the Internet you might need to configure your browser to by pass the proxy server in order to access the EWS If you do not know the printer IP address print an HP Report page Note For instructions on using the printer s EWS see the online help To open the online help click Help under the Other Links heading Caution Use caution when changing the print server s wireless network settings you may lose your connection If you lose your connection you may need to use the new settings to reconnect If the printer loses its network connection you may need to reset it to factory defaults and reinstall the software 5 3 17 Resetting the printer to the factory default settings Once the printer is configured for a network its configuration settings are saved in its memory Resetting the printer to its factory default settings will clear all the settings from the printer s memory for your network This should only be done as a last resort when troubleshooting the printer Resetting the printer to its factory default settings may require you to reinst
120. terial contamination we cannot take back and recycle cartridges from other manufacturers The end products of the recycling process are used in the manufacture of new products and HP must ensure the composition of the material is consistent To do that we recycle only HP original cartridges This program does not extend to refilled cartridges 167 HP Deskjet 6800 series printer User s Guide Returned cartridges are separated for purification into raw materials for use in other industries to manufacture new products Examples of products made from recycled HP print cartridge materials include automobile parts trays used in microchip fabrication processes copper wire steel plates and the precious materials used in electronics Depending on the model HP is able to recycle up to 65 of the print cartridge by weight The remaining parts that cannot be recycled ink foam and composite parts are disposed of in an environmentally responsible manner 168 HP Deskjet 6800 series printer User s Guide 14 Supplies e Paper e USB cables e Accessories e Print cartridges Note The availability of supplies and accessories varies by country region 14 1 Paper To order media such as HP Premium Paper HP Premium Inkjet Transparency Film HP Iron On Paper or HP Greeting Cards go to www hp com Choose your country region and then select Buy or Shopping 14 2 USB cables Note The availability of supplies varies by country region
121. th sides of a page Using a duplexer with your printer has several advantages It allows you to do the following tasks e Print on both sides of a page without manually reloading the page e Use less paper by printing on both sides of paper sheets e Create professional looking brochures reports newsletters and other special items If the duplexer is not packaged with your printer it can be purchased separately from an authorized HP dealer 144 HP Deskjet 6800 series printer User s Guide Note The duplexer is not available in all countries regions The duplexer only supports certain paper types For a list of supported paper types see the duplexer specifications Learn how to install and enable the duplexer Use the duplexer to print a two sided document or booklet automatically Follow these tips to solveautomatic two sided printing problems 12 1 1 Installing the duplexer Follow these steps to attach the duplexer to your printer 1 Push the two latch handles on the printer s rear access door toward each other and then remove the door Note Do not discard the rear access door In order to print either the duplexer or the rear access door must be attached to the printer 2 Insert the duplexer in the back of the printer until both sides snap into place 145 HP Deskjet 6800 series printer User s Guide Note Do not press the buttons on either side of the duplexer when installing it in the printer Us
122. the paper size in the paper tray all three paper guides must be set to the correct setting Follow these steps to set the paper size 1 Remove the lower tray from the base 2 Slide the paper width guide until the arrow is even with the correct setting 151 HP Deskjet 6800 series printer User s Guide 1 Align the arrows Note To print on legal sized paper set the paper width guide to LTR 3 Set the paper width fence by carefully inserting it into the appropriate slots 1 Tilt the fence forward 2 Insert the fence into the appropriate slots 3 Tilt the fence back until it locks into place Note To print on legal sized paper set the paper width fence to LTR 4 Set the paper length guide by pulling it until the arrow lines up with the paper size 152 HP Deskjet 6800 series printer User s Guide 1 Align the arrows Note To print on legal sized paper pull the paper length guide all the way out Loading paper Follow these steps to load paper 1 Remove the lower tray from the base 2 Verify that all three paper guides are set to the correct setting 3 Insert the paper into the lower tray 4 Insert the lower tray in the base until it locks into place 153 HP Deskjet 6800 series printer User s Guide 12 2 3 250 Sheet Plain Paper Tray Accessory specifications Dimensions 448 mm 17 64 in wide x 65 mm 2 56 in high x 384 15 12 in mm deep Weight 1 99 kg 4 40 Ib Media weight
123. ting 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options 76 HP Deskjet 6800 series printer User s Guide 2 Open the Print dialog box 3 Select the Paper Type Quality panel 4 In the Paper Type drop down list click Automatic or Plain paper 5 Select any other print settings that you want and then click Print 7 5 Postcards If the optional Auto Two Sided Print Accessory with Small Paper Tray is attached to the printer follow the steps for printing postcards with the Auto Two Sided Print Accessory with Small Paper Tray Guidelines e Use only cards and small media that meet the printer paper size specifications For specifications see the reference guide that came with the printer Do not exceed the In tray capacity up to 60 cards Preparing to print To print a single card use the photo envelope feeder To print multiple cards follow these steps 1 Verify that the printer is turned on 2 Remove the Out tray then remove all paper from the In tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place the cards with the sides to be printed on facing down and one of the short sides pointing towards the printer into In tray and to the right Push the cards into the printer until they stop Sue pa X 5 Slide the paper guides firmly against the cards 77 HP Deskjet 6800 series printer User s Gu
124. tos with a white border PictBridge lights flashing 173 HP Deskjet 6800 series printer User s Guide photos are not printing printing printing from the Auto Two Sided Print Accessory with Small Paper Tray Print Cartridge Status lights print cartridges align black print cartridge cleaning automatically cleaning manually gray photo print cartridge installing maintaining photo print cartridge recovery recycling replacing storing tri color print cartridge print job status print order print quality print settings printer does not reflect new print settings is slow printer body printer features Automatic Paper Type Sensor ink backup mode printer status printing booklets printing with duplexer brochure borderless multiple pages on single sheet paper source selecting selecting a paper type two sided printing automatic two sided printing manual 174 HP Deskjet 6800 series printer User s Guide recycling print cartridges removing ink from skin and clothing Report Page button resizing documents rotate 180 degrees scaling setting printer as default printer sharpness SmartFocus smoothing status of print job terms TKIP troubleshooting blank pages print document prints slowly error messages paper jam parts of the document are printed in the wrong place parts of the document are missing photos are not printing correctly print is faded printer is not printing printer prints on multiple sheets
125. ture communication mode the printer communicates with other devices on the network whether the devices are wired or wireless through a Wireless Access Point WAP WAPs commonly act as routers or gateways on small networks In infrastructure mode the printer automatically detects whether the wireless network uses 802 11b or 802 11g Ad hoc mode When the printer is set to the ad hoc or computer to computer communication mode the printer communicates directly with other wireless devices on the network without the use of a WAP 20 HP Deskjet 6800 series printer User s Guide The ad hoc communication mode defaults to 802 11b Follow these steps to use 802 11g in ad hoc mode 1 Open the printer s embedded Web server EWS Click the Networking tab Under Connection click Wireless 802 11 Click the Advanced tab Under Compatibility clear the In an ad hoc network use 802 11b behavior check box 6 Click Apply and then close the EWS a fF WwW ND Wireless network settings Devices such as computers and printers on a wireless network must share the following settings Network name SSID A network name or Service Set Identifier SSID identifies a particular wireless network In order to operate on a network a device must know the network s network name For an in depth explanation of network names see the network names page Network locations A network location is a set of network
126. unt of free space on the hard drive then the printer processing time will be longer 1 Verify that the computer hard disk space RAM and processor speed meet the system requirements For the system requirements see the reference guide that came with the printer 2 Make space available on the hard drive by deleting unneeded files Printer is in ink backup mode The printer might print more slowly if it is in ink backup mode To increase the print speed use two print cartridges in the printer 11 14 If you continue to have problems If you continue to have problems after investigating the troubleshooting topics turn off your computer and then restart it If you still have problems after restarting your computer go to HP customer support at www hp com support 143 HP Deskjet 6800 series printer User s Guide 12 Optional accessories The following optional accessories are available to be used with your HP printer Automatic Two Sided 250 Sheet Plain Paper Tray Auto Two Sided Print Printing Accessory Accessory with Small Paper Tray If an accessory is not included with your printer it can be purchased separately from an authorized HP dealer For accessory part numbers see the accessory supply list Note The availability of accessories varies by country region 12 1 Automatic Two Sided Printing Accessory duplexer The duplexer is a special hardware device that enables the printer to automatically print on bo
127. urned on 2 Remove the Out tray and then remove all of the paper from the In tray 3 Slide the paper width guide all the way to the left and then pull out the paper length guide 63 HP Deskjet 6800 series printer User s Guide 4 Verify that the photo paper is flat If the photo paper is not flat see the photo paper storage instructions 5 Place the photo paper in the In tray with the side to be printed on facing down If you are using a photo paper that has a tear off tab verify that the tab is pointing away from the printer 6 Slide the paper guides firmly against the paper 7 Replace the Out tray Printing 1 Open the Page Setup dialog box and then select the following settings e Paper Size The appropriate borderless paper size e Orientation The appropriate orientation 2 Click OK 3 Open the Print dialog box 4 Select the General panel and in the Paper Source drop down list click Upper Tray 5 Select the Paper Type Quality panel and then select the following settings Paper Type Click Photo paper and then click the appropriate photo paper type Print Quality Best or Maximum dpi 6 If you want to use them set the HP digital photography options 7 Select any other print settings that you want and then click Print 6 12 Large borderless photos Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge 64 HP Deskjet 6800 se
128. ve only the paper that you plan to use immediately from the plastic bag When you have finished printing return any unused photo paper to the plastic bag Do not leave unused photo paper in the printer paper tray The paper might start to curl which can reduce the quality of your photographs Handling e Always hold photo paper by its edges Fingerprints on photo paper can reduce print quality e Verify that the photo paper is not curled If the photo paper is curled place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat If the problem persists use photo paper that is not curled 6 11 Small borderless photos Guidelines e For high quality results use a photo print cartridge in combination with the tri color print cartridge e For maximum fade resistance use HP Premium Plus Photo Paper and install a photo print cartridge in the printer e To learn how to use the photo printing features see the photo enhancing page e Use HP Everyday Photo Paper Semi gloss to save money and ink when printing photos Verify that the photo paper that you are using is flat For information about preventing photo paper from curling see the photo paper storage instructions Do not exceed the In tray capacity up to 25 sheets Preparing to print To print a single photo use the photo envelope feeder To print multiple photos follow these steps 1 Verify that the printer is t
129. wo types of Wi Fi technology 802 11g and 802 1 1b Both 802 11g and 802 11b operate by radio transmission in the 2 4 gigahertz per second GHz frequency band 802 11g devices communicate at a maximum speed of 54 megabits per second Mb s 802 11b devices communicate at a maximum speed of 11 Mb s In infrastructure mode the printer operates in either 802 11g or 802 11b mode depending on the wireless network In ad hoc mode the printer defaults to 802 11b mode 802 11a 802 11a is an emerging wireless networking technology that operates in the 5 GHz frequency band and offers communication speeds similar to those of 802 11g The printer cannot communicate with 802 11a devices over a wireless connection 18 HP Deskjet 6800 series printer User s Guide If you have an 802 11a wireless network you must use an Ethernet cable to connect the printer to the network s Wireless Access Point WAP in order to achieve a processing speed comparable to that of the 802 11a network To connect the printer to an Ethernet network follow the Ethernet network installation instructions Adapters and access points Adapters While some devices such as the printer have built in Wi Fi capability other devices need an adapter to become Wi Fi enabled AirPort cards are available from Apple for Macintosh products See the card documentation for installation and configuration instructions Access points A common variety of wireless network is ca
130. y 4 Select the Paper Type Quality panel and then specify the following settings Paper Type The appropriate greeting card paper type Print Quality Normal Best or Maximum dpi 5 Select any other print settings that you want and then click Print 7 8 Transparencies Guidelines e For great results use HP Premium Inkjet Transparency Film e Do not exceed the In tray capacity up to 30 transparencies Preparing to print 1 Verify that the printer is turned on 2 Raise the Out tray and then remove all paper from the In tray 3 Slide the paper width guide all the way to the left then pull out the paper length guide 4 Place the transparencies in the In tray with the side to printed on facing down and the adhesive strip facing up and toward the printer 80 HP Deskjet 6800 series printer User s Guide 5 Carefully push the transparencies into the printer until they stop so that none of the adhesive strips catch on one another 6 Slide the paper guides firmly against the paper 7 Lower the Out tray Printing 1 If necessary open the Page Setup dialog box and set the paper size scaling or orientation options 2 Open the Print dialog box 3 Select the General panel and in the Paper Source drop down list click Upper tray 4 Select the Paper Type Quality panel and then specify the following settings e Paper Type The appropriate transparency film type e Print Quality Normal or Best 5 Select any other
131. y aligns the print cartridges after a new print cartridge is installed You can also align the print cartridges at other times to ensure optimal print quality To calibrate the print cartridges 1 Load letter size or A4 size plain white paper in the In tray 2 Open the HP Inkjet Toolbox 3 Select the Calibrate panel 4 Click the Align button and then follow the onscreen instructions 10 3 Calibrating color Perform a color calibration only if the colors in photographs printed with the photo print cartridge are consistently tinted Before performing a color calibration align the print cartridges then reprint your photograph If the color is still tinted then perform a color calibration To calibrate color 1 Load letter size or A4 size plain white paper in the In tray Verify that a photo print cartridge is installed in the printer Open the HP Inkjet Toolbox Select the Calibrate Color panel a A O N Follow the onscreen instructions 10 4 Automatically cleaning print cartridges If your printed pages are missing lines or dots or if they contain ink streaks the print cartridges might be low on ink or might need to be cleaned If the print cartridges are not low on ink follow these steps to clean the print cartridges automatically 1 Open the HP Inkjet Toolbox 2 Select the Clean panel 3 Click the Clean button and then follow the onscreen instructions Caution Clean print cartridges only when necessa
132. yption 27 HP Deskjet 6800 series printer User s Guide Authentication Definition Authentication verifies the identity of a user or device before granting access to a network making it more difficult for unauthorized users to access network resources In order to be authenticated and allowed to use a network a device must supply a known password to other devices on the network If the device cannot supply the correct password then it will not be able to use other devices on the network Types of authentication The printer supports three types of authentication Each type of authentication has its benefits and limitations Devices ona network identity Provides little themselves with Least complicated Open System the network protection against unauthorized users name SSID only Devices use a shared master Conveiet ose nA devices must i i ave the key Shared Ke ee WEF since WEP i y horized key can serve as the The shared key authorize shared does not change members of the a tomaticall authentication key automatically network Devices use a The pre shared key single pre shared and the encryption key PSK to keys are not identify identical WPA PSK themselves as Allows smaller All devices must authorized networks to use have the key members ofthe WPA without the network and to need for an generate an authorization encryption key server 28 HP Deskjet 6800 series printer User s

HP 6800 Series User's Manual

Contents

Download Pdf Manuals

Related Search

Related Contents