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HP 620LX User's Manual

1. are Cuers pas See ane PR p T ie fete ES Se PE a DV ae gt cet cr es ft ee ees jia ss DETENTE EURE From the list select the dial up networking connection created as described in W Connecting to an ISP that you want to use 4 If you want you can adjust the time before the dial up connection will be automatically disconnected in the Disconnect if idle for box Or to disable automatic disconnect clear the Auto Disconnect check box 5 When finished tap OK From now on your palmtop PC prompts you to connect to your Internet service provider whenever you tap an Internet address or select one of your favorite addresses from within Pocket Internet Explorer Browsing the Web Pocket Internet Explorer provides you with many of the same features as other popular Web browsers To go to an address 1 On the File menu tap Open 2 In the Address box type the address you want to go to and tap OK Ee e HA E Jan El ae a per i wi eS le e ieee je m praa uaan Psa i If you ve gone to the address recently you can select it from the Address list by tapping the down arrow key and tapping on the address The Address List includes the ten most recent addresses that you ve visited 4 The Dial Up Connection dialog box opens Tap Connect to connect to your Internet server Worki ngwithPre InstalledApplications 123 Another way to go to a specific Address is 1
2. Tap the TCP IP Settings box IP addresses identify computers on the Internet They consist of four numbers in the range 0 255 separated by full stops e g 15 123 112 31 If your ISP 144 HP Palmtop PC User Guide automatically assigns IP addresses when you connect to their server then you will not need to enter an IP address If not uncheck the Server assigned IP address and enter the IP address your service provider has given you 15 The use software compression and use IP header compression boxes should normally be left untouched If you do have a problem connecting then ask you ISP about these settings 16 If your ISP has supplied you with DNS server IP addresses then you need to enter them in the Name Servers tab Uncheck the name server addresses box and enter the Primary DNS and Secondary DNS settings Your ISP may only have one DNS server in which case just use the Primary DNS setting Tap OK 17 Tap Next Enter the ISP telephone number 18 Tap Finish to end the process 19 To test the connection double tap the new icon with the name you assigned to it 20 You will be asked for the user name and password that your ISP has given you You can avoid reentering the password each time by tapping the Save Pass word box 21 Check that the dialing location in the right hand box is correct and that the phone number listed is correct and tap connect If the number is incorrect you might need to adjust the dial settings in
3. Typically a pause between four seconds two commas and twelve seconds six commas works best When sending a fax immediately see an error message that states Your modem reported a general error There are several possible problems here 1 You may have dialed a wrong number or dialed incorrectly If a long distance number is dialed as a local call instead the operator message can cause some modems to report this error Some voice mail systems will cause modems to report this error tip Watch the Fax Progress box while dialing to see exactly what number is being dialed If it is not a correctly or the Dialing Location is not properly configured 108 HP Palmtop PC User Guide 2 It may be that your station ID name is too long for your modem to handle If your station ID is more than 20 characters long and you ve received this error try using a shorter name Choose Preferences from the Options menu and edit the Station ID field under the Identification tab 3 There may be letters or non standard characters in the phone number which some fax modems cannot dial Try converting your Recipient phone number to all numbers and hyphens When sending a fax bFAX seems to stop while it s configuring the mo dem for faxing The palmtop PC may be having problems communicating with your modem First make sure the modem is correctly inserted and locked into your palmtop PC Try removing reinserting and locking yo
4. table for date and time examples Date Times 8 3 96 3 00 Aug 96 3 00 00 pm 31 Aug 96 8 31 96 3 00 pm e Enter a date and time in the same cell by typing a space between them e A date may appear differently from what you typed because Pocket Excel matches your entry to the closest default format You can change the format Percentages guidelines To enter a percentage type one of the following the number followed by the percent sign for example type 5 the number as a decimal for example 0 05 or the value as a formula for example 1 20 For the first method Pocket Excel will automatically format the cell as a percentage In the latter two cases you must format the cell as a percentage Custom number guidelines e If the Microsoft Excel file that youive transferred to your Handheld PC contains a custom number format that format may be displayed correctly in Pocket Excel even if there is not an exact format match You will see Custom selected on the Number tab in the Format Cells dialog box Using functions and formulas Pocket Excel supports about 100 commonly used Microsoft Excel functions Pocket Excel Help provides specific details on working with functions which often have several associated arguments To see function descriptions tap Insert Function on the Tools menu and then tap the Help button To quickly calculate averages sums or maximum minimum values 1 Select a range of cells 2 Tap the
5. Create folder Rename a folder Delete a folder Open a file Do this Tap the New icon and fill in the New Expense Report Envelope window See Entering expenses Tap the envelope or use the arrow keys to highlight the envelope Select the envelope Tap the info button to bring up the Envelope Info window Type a new envelope name Select the envelope to delete From the Edit menu choose Delete Envelope or press Delete Confirm that you want to delete the envelope Important Deleting an envelope from the Envelopes window is permanaent and cannot be undone Select the envelope to move To move an envelope drag it to the folder you want to move it to From the File mennu choose New and then choose New Folder Type a name for the folder and tap OK Select the folder From the Edit menu choose Rename Folder Type a new name in the Rename Folder window Select the folder From the Edit menu choose Delete Folder Confirm that you want to delte the folder and all the envelopes in it contains Important Deleting a folder permanently deletes the envelopes in the folder as well as the folder From the File menu choose Open Choose the name of the file you want fromthe file list and then tap OK ExpensAble automatically saves and closes the current 96 HP Palmtop PC User Guide file before opening another file You can also open a file by choosing its name from the list of most recently used file
6. To specify a proxy server 1 On the View menu tap Options Worki ngwithPre InstalledApplications 129 2 Tap the Proxy Server tab aS ee re LEE Se ne ee BR DEN Dior ama torride a Terang eS eee i ee aa We a POLE W ere eo SS em Sari RE Cou 5 3 Select the Use Proxy Server check box and then enter the appropriate information see your system administrator for details 4 When finished tap OK BFIND GLOBAL FIND UTILITY What you can do with it With bFIND you can search databases files filenames and e mail messages Simply enter a string in the initial bFIND dialog box and bFIND retrieves all occurrences of that string bFIND is integrated with existing applications so that by double tapping within bFIND on a found occurrence of the string you can launch the third party application in which it was found If that application sup ports searching bFIND automatically drives the application to complete the search To start bFIND e Press the bFind icon on the hard icon panel on the screen e Tap the Start button then select the bFIND icon under Programs To create a Search 1 Enter the item you are searching for into the Look For field 2 You may choose to ignore case sensitivity by checking the Ignore Case check box 3 You may choose Whole Word by placing a check in the check box Use this if you want to search for an exact match of what is typed into the Look For f
7. a number date or text followed by a number for example Qtr1 2 Select the cell again and extend the selection to cover the cells you want to fill 3 On the Edit menu tap Fill 4 Under Fill Type select Series and then tap a direction from the Direction list 5 Select a Series Type and any additional options you need dr Eae a Gini 1 hrami gif Tap Number to specify the amount by which the number should be incremented in the Step value box Tap Autofill to automatically fill the series based on the data in the first cell This data must be a day either its three letter abbreviation or spelled out a month either abbreviated or spelled out or numbered text for example Qtr1 If it does not Pocket Excel will simply copy the data in the first cell Tap Date to select an option from the Date list Then specify an increment in the Step value box 6 Tap OK 76 HP Palmtop PC User Guide Entering values Pocket Excel recognizes two types of data values constant text and numbers and formulas a sequence of values cell references names functions or opera tors that produces a new value from existing values This section deals with values For information on formulas see the next section Using functions and formulas When you enter a value Pocket Excel determines its data type based on what you type Then Pocket Excel applies the default format for that type of entry text date
8. illustration LE lys en laaide aa kaiisia of Cusen Cut ED AE TE CEE ae Chai Sean Dir ais Cotes iy wrtli E renn rm Coke Wine ped GIJ TRS ae Robin Fomine Peairching FOR ria Pedal dastras Seder te Ahris fale 66 JO Die 55 Bons a Email Trintan fcr one Works DOH 226 7 ao Hi um EUEN aer Wendy Habip Fond Sere OC SELS tin Sak Mimgan Pack Tam POR ete To move around in your contact list e To quickly move to a name in the list tap the tab containing the first letter of the name you want to see e To move up or down one line at a time tap the scrollbar arrows e To move up or down by one page tap the scrollbar above or below the slider To sort the contact list based on a different column Tap the column heading The list will be sorted by this column By default the list is sorted alphabetically by last name You can choose to sort the list by first name or by any of the columns in the contact list A triangular icon in the column head ing indicates the column by which the list is sorted Work ngwithPre InstalledApplications 59 Note You can resize the columns to see more information by dragging the bar between column headers to the left or right To change the information that appears in the contact list 1 On the Tools menu tap Customize Columns 2 Select the item that you want to appear in a column by tapping the down arrow in the column box and then tapping Add amp Remove as necessary 3 When
9. 1 Tap the folder you want to delete 2 Tap the Delete button 3 Confirm the folder name and then tap OK Q Warning The folder and its contents are deleted immediately you cannot retrieve a deleted folder Copying messages to and from your desktop computer You can copy messages between Inbox on your palmtop PC and a Microsoft messaging program on your desktop computer by using a serial connection and Mobile Devices Folders created on your palmtop PC s Inbox or in the Microsoft messaging program will not be copied It s not necessary to create a mail service connection to do this To copy messages from Inbox to a Microsoft messaging program 1 Connect your palmtop PC to your desktop computer and open Mobile Devices on your desktop computer 2 In your Microsoft messaging program click Tools and then click H PC Inbox Transfer 3 In the list select the messages you want to copy and then click OK 4 Select a folder in which you want to copy the messages or create a new one and then click OK To copy messages from a Microsoft messaging program to Inbox 1 Connect your palmtop PC to your desktop computer and open Mobile Devices on your desktop computer 2 In your Microsoft messaging program on your desktop computer select the Work ngwithPre InstalledApplications 121 messages you want to copy to your palmtop PC 3 In Mobile Devices click Tools and then click H PC Inbox Transfer 4 Select the options y
10. 11 Synchronize again the HP 620LX with the Windows CE Services 2 0 to complete the migrating data operation E From other HP Handheld products to 620LX Palmtop PC HP PIM Translation Utility The HP PIM Translating Utility allows you to transfer your existing Phone Book and Appointment Book data from HP 100LX 200LX Palmtop PCs and HP OmniGo 100 120 organizers to your HP 620LX Palmtop PC See Translating HP PIM Files for full details USING A PC CARD You can use a PC Card to store files from your palmtop PC Q Warning It is recommended that you use only memory and modem cards which have been tested with the HP Palmtop PCs Use of other cards is not recommended For a list of recommended PC Card Modems and PC Memory Cards refer to the Readme file in the HP Web Site http www hp com handheld palmtops hp600lx manual index html Copying or Moving Files to a PC Card To copy or move files from your palmtop PC to a PC Card do the following 1 Turn off the HP Palmtop PC and insert the PC Card 2 Turn the palmtop PC on again 3 Select the file to move 4 In the Edit menu tap Copy or press C if you want to keep the file on your palmtop PC and put a copy on the card WorkingwiththeHP Pal mtopPC 29 or Tap Cut or press CTRL xX to remove the file from your palmtop PC to the PC Card 5 Open the Start menu tap My Handheld PC and open the PC Card folder 6 Tap Paste in the Edit menu or press Removing a
11. HP Palmtop PC User Guide To add a sound to the Event Sound list copy a wav file from your desktop PC PC Card or CompactFlash Card to the Windows folder on the palmtop PC Changing the Background of the Windows CE Desktop Double tap the Display icon in the Control Panel Tap here to use the bitmap Tap the Background tab to tile the entire display Th alee Bear ties Tile mag On beckipraund Select a bitmap to use from Tap Browse to locate the the Image drop down list bitmap you want to use Adjusting Brightness and Contrast Tap the Quick Settings Hard Icon Panel SSSR Use the sliders to adjust sound brightness and contrast WorkingwiththeHP Pal mtopPC 21 You can also adjust the screen contrast at any time without going to the Control Panel by e pressing to lighten the screen e pressing to darken the screen Adjusting the Double Tap Rate af Double tap the Stylus icon in the Control Panel Tap the Double Tap tab and follow the instructions in the window to set your tap rate Sy Gs roneriies RES 1 m a Dobe bp Me checerogend bon io set cere itivity hor bot he qd of and ditanca bahasan tas The slower ad Taer apart mu bap the Ten fhe doubles becomes Ta test pour doute setings double te clapboard icon Fe Cann 0nd does not ogen Of CIES SOLE your NE using the checkerboard alo Adjusting the Keyboard 8 Double tap the Keyboard icon on the Control Panel Use this
12. You can download Quicken ExpensAble file converters from http www onthegosoftware com Important After you have installed the Quicken ExpensAble file converters onto your desk top computer you will need to perform the following steps to register them with Microsoft Windows CE Services 1 Disconnect your H PC device from the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder 3 If there is an icon corresponding to your H PC device select it and delete it 4 Reconnect your H PC to the desktop computer and set up the Partnership in Mobile Devices 86 HP Palmtop PC User Guide Starting ExpensAble for the first time The first time you start ExpensAble you ll spend a few minutes setting up your file After that you re ready to create your first expense report envelope An ExpensAble envelope contains all the expense information you need for a single expense report Every time you have a new expense report to do you create a new envelope in your file Most people keep all their expense report envelopes in one or two files Within a file you can create folders to organize envelopes into meaningful groups and eliminate clutter on your screen Peia Trip Timing i a hil piip gt gt am fees Ereabises rrin Group Sa Canfcicece e A file contains a collection of expense report envelopes and folders Most people keep all their envelopes
13. message headers and then disconnect While offline you can review the headers and decide which messages you want to read on your palmtop PC You can also compose messages and replies to messages The next time you connect Inbox automatically sends your messages and copies or moves selected messages from the mail server to your palmtop PC Viewing the message list When you open Inbox along the left side of the message list you see icons repre senting the four Inbox folders This icon Does this 7 In box Provides access to all incoming messages from all services to which Inbox connects and contains stored local messages a Outbox Stores messages to be sent until Inbox is connected to a service or the desktop computer a i Sent items Optionally stores a copy of each message sent You can select this option in the Compose tab go to Compose Options By Deleted items Displays delete messages and deletes them according to the options you sent You can also create your own folders to organize messages you store in Inbox as described in Working in the message list later in this chapter From the message list you can also mark messages from retrieval from the server read messages move messages into folders and delete messages as described later in this chapter The Inbox message list displays a header from each message whether it is stored on your mail server or locally Note the following when viewing me
14. such as A 1 or RICI e Spaces are not allowed An underscore character or a period works well as a word separator For example use Interest Rate or Interest_Rate e A name can contain up to 255 characters To name a cell or range 1 Select the cell or range you want to define 2 On the Tools menu tap Define Name 3 In the Names in Workbook box type the name Managing worksheets A workbook can contain several pages or worksheets making it easy to access all your important data You can switch quickly from one worksheet to another or arrange the worksheets to best meet your needs 82 HP Palmtop PC User Guide To switch to another worksheet 1 On the Format menu tap Sheet then Modify Sheets 2 Select the worksheet to open and then tap OK Or tap the sheet shortcut menu on the status bar at the bottom of the screen and tap the name of the worksheet you want to open To rename a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the sheet to be renamed and then tap Rename 3 Type a new name and then tap OK To add a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the name of the worksheet before which you want to add a new worksheet 3 Tap Insert and then type a new name or tap OK To remove a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the sheet to be removed and then tap Delete 3 Tap OK To change the order of worksheets 1 On t
15. tap OK 116 HP PalmtopPC User Guide Retrieving messages from the server If you have chosen to download message headers only to your palmtop PC as described earlier in Setting up a mail service connection and you decide you want to read the entire message on your palmtop PC you will need to retrieve it from the mail server You can either copy or move the message from the server to your palmtop PC To copy a message to your palmtop PC In the Inbox double tap a message header If you are working online the selected message is immediately copied to the Inbox If you are working offline the symbol in the first column of the header changes from F to EN nd the message is copied to the Inbox the next time you connect By default the first 50 lines of a message is transferred To override this limit retrieve a full text copy To retrieve a full text copy of a message 1 In the Inbox select the message header s You can select several messages at once following standard Windows methods using the shift or ctrl key 2 On the Service menu tap Retrieve Full Text Copy To move a message 1 In the Inbox message list select the message header 2 On the File menu tap Move To and then select a destination folder If you re working offline the message is marked 4 and moved to the folder you specified It is deleted from the server the next time that you connect Q Warning Messages along with their attac
16. time currency value or percentage Q Note Although Pocket Excel automatically formats your entries you can change the formats as needed Formatting text A cell formatted as text can have up to 255 characters and is left aligned by de fault You can include in this cell any combination of nonnumeric characters numbers and spaces such as A Z a z lt gt JI _ 5 amp 0 h Sometimes you may want to treat a number as text for example you want the leading zero in a postal code to be displayed If you format a cell as text Pocket Excel will not alter any number you enter into it To format a cell as text 1 Select the cell 2 On the Format menu tap Cells 3 On the Number tab select Text from the Category list 4 Tap OK Formatting numbers Numbers are entered as constant values and are right aligned in the cell by default Numbers can include numeric characters 0 through 9 and any of the following special characters Ee Worki ngwithPre InstalledApplications 77 Pocket Excel stores values with 15 digits of precision regardless of displayed format To indicate a negative value either type a minus sign in front of the value or enclose the value in parentheses If a number includes an internal space for example 98 123 or any other charac ter not shown in the preceding list it is entered and displayed as text however a number followed by a space for example 98123 is form
17. you ll get an error message 3 The Appointment Book Translation Note screen appears Read the translation information then PE Ahinoami bik Taniak Hote click Translate Soms debe pes nihe HP Aapa rirati Book hi to proceed Wira do roc Pere baba or i bajir Hanik He vi op ares ibe Tesina peices de os bks click Cancel toret to the Welcome screen 14 cocon regain spperi rieri sal ba open ml te Brhadelt as in rihulcccanseces ai AP Spam Beck Te Dos will bn en prta Vi CET LA ar Tia Click Help for help about this screen 42 HP Palmtop PC User Guide 4 The data translation progress screen appears showing the progress of current translation activity EA Esp ortng bo Bobo fuka ey LTT Click Stop to terminate the translation operation in progress 5 When the translation has successfully completed a message appears Click OK to return to Welcome screen An Appointment Translation Limitation Although the Appointment Book applications on the HP 100LX 200LX palmtop PCs and HP OmniGo 100 120 organizers and the Calendar application on the HP Palmtop PC support daily weekly monthly and yearly repeated events the Schedule application supports only daily and yearly repeated events Since all translation goes through Schedule there is no direct mapping from earlier HP Palmtop products to Schedule for repeating weekly and monthly events As long as you do not edit imported repeat
18. 32 33 Soft Reset 26 Software adding amp removing 24 Sorting 64 Sounds 20 Start Button Start Menu Stylus Stylus Ejection Button Synchronize Now T Time Zone Time and Date Tasks create edit and sort tasks mark print remove start view a category working with reminders Template Transactions Transferring Files Translation Appointment Data Phone Book Data reviewing Translation Status Troubleshooting Undo V Viewing calendar message list PowerPoint presentations saved Web pages task categories Voice Recorder sending notes start 15 15 3 9 22 152 39 32 64 65 66 65 63 63 65 68 154 27 42 43 47 138 149 70 53 115 85 125 63 28 101 Volume adjusting 20 control panel 20 W Web 29 36 109 122 129 144 151 Welcome Wizard 7 9 12 Windows CE 1 0 Windows CE 2 0 28 Windows Key 3 Windows NT 4 0 1 13 15 Word add change font 72 close a document 69 create a bulleted list 71 create a new document 67 display all headings and body text 74 expand or collapse text 74 finding and replacing text or data 69 move or copy a selection 70 open an existing document or workbook 67 print a Pocket Word document 15 save a document or worksheet 68 set paragraph indentation 71 setting tabs 71 switch to Outline view 73 World Clock 10 11 28 51 133 134 150 Index 161
19. Empty Cache Now and then tap OK To empty the cache on exiting 1 On the View menu tap Options and then tap the Advanced tab 2 Select the Empty cache when exiting check box and then tap OK All of the Web pages stored in the cache are deleted each time that you exit Pocket Internet Explorer until you disable this option Customizing Pocket Internet Explorer You can customize the way you browse the Web to suit your personal preferences by tapping Options on the View menu Setting start and search pages You can set your start page which opens a particular Web site when you open Pocket Internet Explorer You can also designate a particular Web search site as your search page To set a home or search page 1 Open the page you want to set as your home or search page 2 On the View menu tap Options 3 Select the Default Pages tab m g Bi a EHET epr Page feu en rt saa i D nl on DS D 2 a ied Ch ae Oro BC in i oo EEE oars j talje E a ed ed Oe Lee Tore Fee ibe ra em Te ary ey Hee Ps 4 Select either Home Page or Search Page from the list 5 Tap Use Current Page and then tap OK Note You can reset the Home Page and Search Page to their original addresses by tap ping Use Default Page WorkingwithPre InstalledApplications 127 Changing Web page viewing options You can set options for Web pages to show pictures fit the window and play sounds To change Web page vie
20. File menu To edit them highlight the item and choose Edit Item from the Edit menu or simply double tap on the item to evoke a card You cannot add a new task from the Agenda view pepe e De nes re ls Eridap RENTE Cae baki aa Cn bidh a to eee Pabst cap ee amie bets bs keny BI tel Sees hm Maree rev Pabhis van li Fe arta Ecker Cote bores ak th EI FI Fahd tiple Mee wh cde sn ircorce Sbrepirenie E REF me LE 6 month Calendar From the Month view you can obtain a 6 month calendar by choosing the 6 month calendar from the View menu on the toolbar i SSS A SS Un Adding appointments and events to your schedule In Calendar you use an appointment card to add appointments and full day events You can even set additional information like reminders and notes In both Day and Week views symbols appearing in an appointment s description indicate that additional information has been entered Worki ngwithPre InstalledApplications 55 To add an appointment 1 5 In Day or Week view tap the appointment date on the calendar In the Month at a Glance view double tap on the appointment date Double tap the appointment time or tap the New Appointment button Type a description of the appointment and a location If the appointment will last longer than the default time slot drag the stylus over the necessary time slots to select them Type in your notes pertaining to the appointment in the Notes area You m
21. HELP ON LINE On line help is available in Windows CE by e tapping the button on a display s title bar or toolbar for context sensitive help e tapping the Help option on the Start menu e pressing H to get window specific help while an application is running 16 HP Palmtop PC User Guide USING AC POWER An AC adapter for stationary use is available for the HP Palmtop PC If You are Using the Docking Cradle Plug the AC adapter into the port on the back of the Docking Cradle and plug the other end into a wall socket If You Are Not Using the Docking Cradle Plug the AC adapter into the adapter port at the side of your HP Palmtop PC and plug the other end into a wall socket Important Do not connect the palmtop PC to two AC power sources at the same time Doing so will damage the unit MANAGING BATTERY POWER You can operate your HP Palmtop PC on battery power or on AC current with the AC adapter Built in software helps you manage power on your HP Palmtop PC by letting you check battery type and use time on the main and backup batteries reporting status when you charge batteries using the AC adapter and setting when you want the power to time out and turn off To access the power management features 1 On the Start menu tap Settings then Control Panel 2 Double tap the Power icon The Power Properties window that appears has two tabs Power Off and Dimming Control The Power Properties window shows
22. Palmtop PC User Guide the dialog box To change the default click Edit and then select another file extension 4 When finished click OK Tip You can use your palmtop PC to transport files from one desktop computer to another On the General tab of the File Conversion Properties dialog box clear the Enable File Conversion check box to transfer a file to your palmtop PC with out converting it Then transfer the file to another desktop computer that is run ning Mobile Devices Converting Word files During conversion most document attributes are retained and appear just as they would on your computer Some formatting however may be removed or changed This attribute Fonts font sizes and font coloring Converts this way Matched to the closest available palmtop PC font and shade of gray Tabs alignment bullets numbering and indentation are displayed Paragraph spacing is not supported Paragraph formatting OLE objects Objects embedded in a file are converted to pictures object data and objects not stored in the file are removed Tables Columns table of contents index fields and numbering Headers footers footnotes Cells are displayed as text separated by tabs Text is displayed but some formatting may be lost These items are removed annotations revisions style sheets borders and shading Converting Excel files During conversion to Pocket Excel many document attributes
23. and folders In most cases you have one ExpensAble file that contains all your expense report envelopes and folders However you can have more than one file For example if you want to keep a separate file for each year s expense reports you can set up a new file at the beginning of each year 98 HP Palmtop PC User Guide Creating a file 1 From the File menu choose New 2 Choose New File and tap OK 3 Enter a name for the new file and tap OK Entering Company and user information You can enter the company and user information needed by ExpensAble by enter ing the information into the User Info window Transferring ExpensAble Data Transferring Quicken ExpensAble files from your H PC device to the desktop computer Important Before you can transfer ExpensAble files between your H PC and your desktop computer you must install Quicken ExpensAble file converters and re establish establish the partnership between the H PC and desktop computer to register the file converters Connect your H PC device to the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder Double click the icon corresponding to your H PC device Double click on My Handheld PC Double click on Program Files Auk w Double click on Quicken ExpensAble to view the Quicken ExpensAble files with the pqx extension on your H PC I Then st
24. and folders in one file e Folders help you organize your expense reports and reduce the clutter on your screen Folders can contain envelopes but cannot contain other folders e Expense report envelopes contain information about a single expense report Customizing how you work with ExpensAble You can change how some parts of the ExpensAble program work by changing the ExpensAble program options For example you can choose whether you want the cursor to move to the next field in the expense record or enter the expense when you press the Enter key 1 In the iconbar tap the Options icon 2 Adjust the individual options and then tap OK to save the settings Worki ngwithPre InstalledApplications 87 Entering Expenses Starting a new expense report ExpensAble uses envelopes to collect receipts and other expense information just like many people stuff receipts into a wallet or envelope until they re ready to fill out an expense report Each ExpensAble envelope represents one expense re port so every time you start a new expense report you create a new envelope Use these steps to create an expense report envelope and enter the information for your expenses The steps are explained in the following sections e Create a new envelope and fill in the New Expense Report Envelope window with information about this expense report e Enter expense transactions to record regular expenses cash advances and split transac
25. are retained and appear just as they would on your desktop computer There are some attributes however that will be changed or removed for efficiency The following table de scribes how data is affected VorkingwithPre InstalledApplications 141 This attribute If you want to Fonts and fonts sizes Matched to the closest font available on your palmtop PC Alignment Horizontal vertical and wrap text attributes remain the same how ever vertical text appears horizontal Formats Custom number formats are displayed in the closest matching number format supported by Pocket Excel All borders appear as a single line and patterns are removed Supported functions and formulas are converted accurately If a Formulas Microsoft Excel file contains a function not supported by Pocket Excel the function is removed and only the returned value of the function appears A formula entered as a array or containing an array argument for example SUM 1 233 is converted to a value Likewise a formula containing an external link or intersec tion range reference is converted to a value Names that reference worksheets within the same workbook are displayed accurately however names that refer to other workbooks Names arrays for example 1 2 3 array formulas or intersection ranges are removed from the name list If a name is removed from the list it is left in formulas and fuctions causing those formulas to resolve as
26. backup and store data that you don t want to keep on the HP Palmtop PC permanently To change the CompactFlash card that you are using 1 Save all data and close all files on the HP Palmtop PC 2 Turn off the palmtop PC 3 Remove the first card 4 Insert the second card 5 Power on the palmtop PC again to use the new card SYNCHRONIZING DATA The Synchronization Manager lets you automatically or manually synchronize data between the Information Manager such as Schedule or Outlook on your desktop and the Information Manager Calendar Contacts and Tasks applica tions on your HP Palmtop PC To synchronize automatically select ActiveSynch Options from the Mobile Devices Tools menu on your desktop PC In the window that appears under the General tab choose the following an Soon Totes Click here for automatic tad i time synchronization F ride archer whenever you connect the palmtop PC with your desktop computer If you select this option select the database to synchronize in the Synchronization Services window below Fayo ap eee Task CDS ESC ET Fig mor aes Cit Hen ched boa neat io mere bere En enable ot dab Hai speed haok pie hal perce heed er onobied Gobet on WorkingwiththeHP PalmtopPC 31 Files that have been moved or copied between Microsoft Word and Excel on the desktop PC and Pocket Word and Pocket Excel on the HP Palmtop PC need to be synchronized manually To syn
27. been registered with bFIND otherwise the shortcut will generate an error Within the Shortcuts menu you have the option to choose between using Large Icons or Small Icons To enable the use of one or the other tap the Shortcuts menu item and then tap Large Icons or Small Icons whichever one you want to use To get more information If you need more information on bFIND visit the web site support bsquare com NOTICE BSQUARE CORPORATION makes no warranty as to the accuracy or completeness of the foregoing material and hereby disclaims any responsibility therefor Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries bFIND bFAX b MOBILE bPRINT and bsquare View are trademarks of BSQUARE CORPORATION WORLD CLOCK Setting World Clock Whether at home or on the road you can use World Clock to keep track of the date and time You can find World Clock in your Control Panel folder by tapping Worki ngwithPre InstalledApplications 133 Start on the taskbar and then tapping Settings or you can double tap on the time displayed on the taskbar Setting home and visiting cities You can set two time zones in World Clock one for your home city and one for a city you re visiting You can change either of these cities whenever you want You can also choose which of these time zones you want to use as the system time for your palmtop PC
28. does not apply if the product has been damaged by accident or misuse or as the result of service or modification by other than an authorized Hewlett Packard service center No other express warranty is given The repair or replacement of a product is your exclusive remedy ANY OTHER IMPLIED WARRANTY OR MERCHANTA BILITY OR FITNESS IS LIMITED TO THE ONE YEAR DURATION OF THIS WRITTEN WARRANTY Some states provinces or countries do not allow limi tations on how long an implied warranty lasts so the above limitation may not apply to you INNO EVENT SHALL HEWLETT PACKARD COMPANY BE LIABLE FOR CONSEQUENTIAL DAMAGES Some states provinces or coun tries do not allow the exclusion or limitation of incidental or consequential dam ages so the above limitation or exclusion may not apply to you Products are sold on the basis of specifications applicable at the time of manufacture Hewlett Packard shall have no obligation to modify or update products once sold Consumer Transactions in Australia New Zealand and the United Kingdom The above disclaimers and limitations shall not apply to consumer transactions in Australia New Zealand and the United Kingdom and shall not affect the statu tory rights of consumers For Consumers in Australia The above warranty terms and any other warranty statement enclosed with this product except to the extent lawfully permitted do not exclude restrict or modify and are in addition to the statutory ri
29. e Enter your expense information in the fields of the Expense Record e The Enter button enters the expense in the log e The Split button lets you itemize expenses from a single bill e The Details button provides a field for adding a personal memo e The Restore button undoes any changes you ve made to the current expense e The Done button returns you to the Envelopes window e The Delete button deletes the current expense You can enter receipt information in any order There s no need to group receipts by date or category ExpensAble automatically sorts and organizes the expenses for you Gr If you don t have complete information for an expense insert a placeholder in the Expense Log Just choose an expense type from the list set the date and then tap Enter You can come back and edit the entry later 1 In the Expenses window tap New Line 2 Enter information about the new transaction Type the information you want in each field and then press Tab The insertion point moves forward to the next field 3 Tap Enter to record the transaction in the Expense Log Entering data in the Expense Record The fields that appear in the Expense Record vary according to e Which expense type your transaction uses e Whether you decided to show the Currency and Bill To fields Adding a memo You may want to enter a personal memo for an expense You can add a personal memo for any trans
30. first contacting a Hewlett Packard office If your unit qualifies for in warranty service be ready to supply a dated proof of purchase In countries not listed on the card contact your Hewlett Packard authorized dealer or sales office Reference 155 156 HP Palmtop PC User Guide INDEX 3 3 D 81 A AC adapter 7 17 18 19 30 143 144 port 3 7 17 power 2 17 18 19 113 ActiveSync 1 32 33 Among Windows CE devices 27 Appointments 42 58 131 Arithmetic operators 80 B Background changing 21 Backup Back Up Data button 34 Back Up Battery Compartment 4 Back Up Battery 4 Backup Now Transferring 28 36 Backup Transferring 28 34 35 36 37 38 153 battery coin cell 7 153 data to a PC Card 37 HP Data Backup 34 35 110 Battery Back Up 4 coin cell 7 153 compartment 4 drain battery 30 installing the batteries F minimize data loss 18 rechargeable Lithium Ion battery pack 7 recharging Batteries 18 Release Catch 4 bFAX Pro adding recipients and documents 105 application 50 creating a fax 02 deleting recipients and documents 05 Dialing Location 104 107 108 Frequently Asked Questions 104 105 receiving 04 sending 03 bFIND Global Find Utility application 51 search 30 select Search Locations 131 start 30 Brightness amp contrast adjusting 21 Buttons 16 C Cache 126 127 132 Calculator Pop Up view 137 Standard view 136 Calendar 6 month Calendar 55 Adding changing a full day event 56 57 Ad
31. g Your ISP name Select the name of the Remote Networking connection that is used to access this mail service e g Your ISP name set up above 6 Enter the name of the POP server given by your ISP in the mail server setting 7 Enter the POP mailbox user name in the User ID setting 8 Enter the POP mailbox password in the Password setting Again you can tap 10 11 the Remember password box to avoid having to reenter your password at every log on If the SMTP server name is different to the POP server name then you should enter it in the SMTP Host field Tap Finish You can connect to the mail server by tapping Service then Connect To set up www access if my ISP uses a www proxy Server a ee ec Double tap Pocket Internet Explorer on your palmtop s desktop Tap View then Options and then tap the Proxy Server tab Enter the proxy server s name and port Tap OK 148 HP Palmtop PC User Guide Chapter 6 REFERENCE This chapter contains information that you may need to refer to if you run into problems while working with the HP Palmtop PC It also includes warranty and support information SAFETY CARE AND MAINTENANCE With good care your HP Palmtop PC will be a reliable desktop PC companion Cleaning the Screen When you touch the screen of the HP Palmtop PC with your hand it leaves a trace of natural oil that may make it harder to read the screen from certain angles If you need to cl
32. installed on it To see which fonts look in the Windows folder in My Handheld PC or under Font in the Format menu You can also install additional fonts by using the Windows CE Mobile Devices The fonts and font sizes you can add are available in Pocket Word and Pocket Excel TrueType fonts are generally the best fonts to convert to your palmtop PC however other font types can be converted as well Note Because fonts take up valuable program and storage memory on the palmtop PC add only the fonts and font sizes that you need To add a font e Connect your palmtop PC to your desktop computer and run Mobile Devices On your desktop computer drag the font file s to the Windows fonts folder in the Mobile Devices window e Select the font sizes that you want to download to the palmtop PC To view the font files on your palmtop PC look in the Windows fonts folder If you transfer a document from your desktop computer that uses a font not installed on your palmtop PC Pocket Word uses the closest matching font It also uses this font for any new text that you type Transferring the document back to your desktop computer restores the original font To set or change the default font in a document 1 Open a new document 2 Before you begin typing tap Select All on the Edit menu to select the first blank paragraph 3 Select a font from the list on the toolbar 72 HP Palmtop PC User Guide g a es PRE 4 Begin e
33. look like OFG or 9 0FG as per the local example Area codes should be entered without zeros For international calls the dialing pattern should include the international access code e g 001 in Singapore followed by a comma and then EFG 146 HP Palmtop PC User Guide This indicates that the international access code should be dialed and then after a pause the country code area code and local number i e 001 EFG or 9 001 EFG When you have finished tap OK to leave the dialing patterns and communications windows Example of dialing patterns are listed below Country Local Long Distance International Singapore G G 001 EFG Malaysia G OFG 001 EFG US G 1FG 011 EFG Francel 0G 0G 00 EFG France2 OFG OFG 00 EFG UK OFG OFG 00 EFG US If you need to dial a phone number that is in your area code but still requires a 1 and the area code long distance to dial it you need check the Force Long Distance box when you Make a New Connection To change a Dial Up Con nection that is already made Tap Start and Programs Double tap Communications and Remote Networking Tap to highlight the connection to be changed Tap File then Properties Tap Force Long Distance box France1 Use this dialing pattern if you have put in the entire telephone number minus the leading 0 in the telephone number field and left the area code field blank France2 Use this dialing pattern if y
34. no effect on the split items here e The itemized transactions that make up the split transaction are displayed in the Split Expense Log e Copy the selected item and insert it in the next line by taping on the Duplicate button W In the Expense Record on the left side of the window enter information for each part of the split transaction Tap Enter to add each item to the Split Expense Log 4 Continue adding line items until you have added one itemized line for each part of the transaction Then tap OK Changing the Expense Types list Fixed expense types are expense types required by ExpensAble They include Airfare Mileage and Breakfast to name a few You can change the name of a fixed expense type but you cannot delete a fixed expense type or add a new one to the Expense Types list The Expense Types drop down list shows the expense types you can choose from when you enter transactions The list includes some fixed expense types that are WorkingwithPre Insta ledApplications 93 always present in the list You can customize the Expense Types list by adding new expense types or by editing the names of existing expense types For exam ple if you need to gather information about your company s local and long dis tance calling expenses you could add Local and Long Distance as expense types on the Expense Types list Edit an expense type when you want to use a more familiar name for an expense such a
35. not in fact a plain text file Simply change the name of a file to end in txt does not suffice If you create a file in Microsoft Pocket Word and save it with a txt extension for example it will not be a plain text file unless you also change the type of file to Plain Text Document txt before saving it Another possibility is that you may be trying to fax a shortcut link to a text file itself Such a shortcut can appear to be a text file when you are browsing but once added to bFAX its distinctive Ink extension becames visible and it cannot be faxed How can I send a recurring fax such as a weekly time sheet or report By default faxes are deleted after they are successfully sent You can change that opinion as follows 1 From the Options menu choose Preferences 2 Choose the Options tab 3 Uncheck Delete faxes from Fax Workspace after they ve been sent 4 Sent faxes will now remain in the Fax Workspace where they can be sent again or used as templates for future faxes Can I modify a document after I add it to an outgoing fax Yes double tap the document in the document list you wish to edit This will start the application associated with your file eg Microsoft Pocket Word and open your file for editing Can I modify a recipient after add that person to an outgoing fax Yes double tap the recipient in the recipient list that you wish to edit and make the changes i
36. of text Drag the stylus over the text e A picture Tap the picture A word Double tap the word e A single paragraph Trip tap within the paragraph e An entire document On the Edit menu tap Select All Formatting text Unlike Microsoft Word Pocket Word has no Format menu and does not use styles You can format text alignment by either tapping a toolbar button or use the For mat menu To find out what a button does look at its ToolTip press and hold down the button with the stylus To create a bulleted list 1 Tap the Bullets button on the toolbar and type the first item 2 Press ENTER type the next item and repeat as needed 3 Press ENTER and then tap the Bullets button again to end list formatting Setting tabs Pocket Word sets tabs to 0 5 inch intervals however if you set custom tabs in a Microsoft Word document on your desktop computer the tabs are preserved when you convert the document to Pocket Word To set paragraph indentation 1 Transfer a Microsoft Word document with the desired paragraph indentation from your desktop computer to your Handheld PC 2 Open the transferred document in Pocket Word Worki ngwithPre InstalledApplications 71 3 Copy the paragraph with the desired indentation from the transferred document and paste it into a new Pocket Word document 4 Edit the copied text Pocket Word retains the paragraph formatting Working with fonts Your palmtop PC comes with several fonts
37. of two things will happen depending on the option you have chosen in the Synchronization Manager e Mobile Devices automatically resolves the conflicts for you e Mobile Devices prompts you to resolve the conflicts manually as described in the following procedure To manually resolve conflicting items 1 For each item listed in the Resolve Conflict dialog box tap the button under the Action column to indicate which data you want to keep WorkingwiththeHP Pal mtopPC 33 Tha dass bade Faites bear Paint oni eth ihe ranks cherie arith deo nin pul Tomioka De ooefiict chen dant dors in replace Tae Deol Arie MobieLieece DAG iihi SL 11 ee Adesnhre sorts ne eue eos me Appoanbrent Ste Es coun 2 Tap Synchronize to carry out the actions you specified If you tap Cancel all items listed remain in conflict the next time you synchronize Online Help in Mobile Devices on your desktop provides more information about resolving conflicts BACKING UP AND RESTORING DATA Although unlikely it is possible to lose data on your palmtop PC It is therefore always good practice to save a backup copy of your data You can backup and restore Calendar Contacts and Tasks data and your Inbox messages quickly with HP Data Backup Utility You can also perform a full system backup from the Mobile Devices tool menu The differences between the two are HP Data Backup Mobile Devices Backup e Backup data to int
38. positive side up Q Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions The backup lithium battery can explode if it is inserted incorrectly GETTING STARTED To begin using your HP Palmtop PC for the first time do the following 1 Power on the palmtop PC by pressing the key 2 Adjust the contrast and volume by launching the QuickSettings Application To turn off the HP Palmtop PC press the key again 8 HP PalmtopPCUser Guide THE WELCOME WIZARD Set Up your Handheld FC Windows CE Touch saraen calibration 1 Time tone settings Time and date i H ra ged addr iu Synchrenizing with pour desktop gt D ffare us from Windows b Frese Enter te coinne Calibrating the Screen and Stylus You need to first calibrate the screen and the stylus so the screen responds cor rectly to a stylus tap To calibrate the stylus do the following 1 Press the Stylus Ejection Button and take out the stylus 2 Press and Cars Se creme are briefly bid pirin ce fhe perir of Mes au cut briefly hold the 7 EE te ro An ee stylus at the Pons fhe Ear bry io carmel center of each L cross or target g that appears on the calibration screen Once the screen and stylus are calibrated you can use the stylus as a mouse substitute to perform the following opera
39. program in your PC To avoid losing data due to electrostatic discharges or other types of events it is recommended that you regularly save and backup your data as described in Backup and Restore WARRANTY SUPPORT AND SERVICE Limited One Year Warranty Your HP Palmtop PC comes with a limited one year warranty What Is Covered Your HP Palmtop PC except for the coin cell backup battery or damage cause by this battery and accessories are warranted by Hewlett Packard against defects in materials and workmanship for one year from the date of original purchase If you sell your unit or give it as a gift the warranty is automatically transferred to the new owner and remains in effect for the original one year period During the warranty period we will repair or at our option replace at no charge a product that proves to be defective provided you return the product shipping prepaid to a Hewlett Packard service center Replacement may be made with a new or re conditioned product or with a newer model of equal or better functionality This warranty gives you specific legal rights and you may also have other rights that vary from state to state province to province or country to country What is Not Covered Backup battery and damage cause by the battery are not covered by the Hewlett Packard warranty Check with the battery manufacturer about battery and battery leakage warranties Reference 153 This warranty
40. the power source for example Main Bat teries how much power remains in the main batteries backup battery status and recharging status if you are recharging i mare fie m WorkingwiththeHP PalmtopPC 17 Power Off Tap the Power Off tab to set the automatic power time out for both battery and AC power operation Tap here to enable the palmtop PC s touch on feature deve HEN H Tim E Pem A L Same HE Lie i ican af in i Ce contes da Hra I I l arpei mida tee Aree D 1 1 L D Leiner ae TETE D Era de mea shia mi AC Lise Pare Bambin ethers pu est cicero a es ymau E Tap here to set the automatic power Select the length of idle time time out for AC power operation before your palmtop PC times out Power Status Icons An icon appears on the taskbar next to the current time when the AC power is connected Power status icon RU Pise aM 5 You can double tap on the power icon in the taskbar to open the Power Properties window and get more information about power status Other Warnings about Power Dialog boxes also appear to warn you when your backup battery or main batteries are running low or very low If your battery is running down the dialog appears at each power on or start up and every 30 minutes while the device is being used Recharging Batteries You can recharge the batteries within the palmtop PC 1 Attach the AC adapter to the palmtop PC or to t
41. the software to the public in physical media or by telecommunication without the prior written consent of HP Termination HP may terminate this software license for failure to comply with any of these terms provided HP has requested Customer to cure the failure and Customer has failed to do so within thirty 30 days of such notice Updates and Upgrades Customer agrees that the software does not include updates and upgrades which may be available from HP under a separate support agreement Export Clause Customer agrees not to export or re export the software or any copy or adaptation in violation of the U S Export Administration regulations or other applicable regulations HP Shrinkwrap License Terms The following License Terms govern your use of the accompanying Software unless you have a sepa rate signed agreement with HP License Grant HP grants you a license to use one copy of the Software Use means storing load ing installing executing or displaying the Software You may not modify the Software or disable any licensing or control features of the Software If the Software is licensed for concurrent use you may not allow more than the maximum number of authorized users to Use the software concurrently Ownership The Software is owned and copyrighted by HP or its third party suppliers Your license confers no title to or ownership in the Software and is not a sale of any rights in the Software HP s t
42. vii 4 Translating HP PIM Data Files 41 Installing the HP PIM Translation Utility 41 Starting the Translation 42 Translating Appointment Data 42 Translating Phone Book Data 43 Reviewing Translation Status 47 5 Working with Pre Installed Applications 49 Overview of HP Palmtop PC Pre installed Applications 49 Information Manager for Windows CE 52 Calendar Contacts and Tasks Microsoft Pocket Word 66 Microsoft Pocket Excel 75 Microsoft Pocket Powerpoint 84 Quicken ExpensAble 86 Fiscal Pro 100 Microsoft Voice Recorder 101 bFAX Pro Fax Send Receive Application 102 Inbox 110 Microsoft Pocket Internet Explorer 122 bFIND Global Find Utility 130 World Clock 133 Calculator 136 Synchronization with the desktop PC Mobile Devices 137 Connection to an ISP Internet Service Provider 142 viii HP Palmtop PC User Guide 6 Reference 149 Safety Care and Maintenance 149 Tips and Troubleshooting 149 Electrostatic Discharge Warning 153 Warranty Support and Service 153 Index 157 Contents ix x HP Palmtop PC User Guide INTRODUCTION Congratulations and thank you for purchasing the HP Palmtop PC This guide introduces you to your new palmtop PC and shows you how you can quickly begin to use it either on its own or as an effective desktop PC companion A NOTE ON MODELS The HP Palmtop PC 600 Series is available in two models the HP 620LX and the HP 660LX Both models are described in the guide The HP
43. with the power and storage of your desktop PC Chapter 4 Translating HP PIM Data Files This chapter describes the HP PIM translation utility which enables users of the HP 100LX 200LX palmtop PCs and HP OmniGo 100 120 organizers to transfer their Appointment Book and Phone Book data to Windows CE Information Man ager applications Chapter 5 Working with Pre installed Applications This chapter gives you instructions on the use of Windows CE applications to keep appointments manage phone book data and tasks perform word processing and spreadsheet tasks dial up to the Internet etc Chapter 6 Reference This chapter includes tips on how to take care of your palmtop PC troubleshooing information and warranty support and service information 2 HP PalmtopPCUser Guide Chapter 1 A CLOSER pm LOOK AT THE HP PALMTOP PC External Features Front view Quick Application Launch Pad LED Multifunction Record Key Record Key Hard Icon Panel On Off Switch Microsoft Windows Key d Serial Port Microphone Stylus Ejection Number Lock Key Button AC Adapter Port Compact Flash Memory Card Drawer A Closer Look at theHP PalmtopPC 3 External Features Back view Back up Battery Compartment IR Infrared Port Back up Battery Red Reset Button Main Battery Compartment Battery Release Catch PC Card Eject Button PC Card Slot Docking Crad
44. 0 or 8088 The next thing to do is to create a remote connection in Remote Networking This remote connection provides basic information for Windows CE and your modem To set up a Remote Networking Connection D JO OU FP D 1 12 13 14 Switch your unit off and attach the AC adapter Insert your PC Card modem Switch the unit on Tap Start then Programs Double tap the communications folder then Remote Networking Double tap Make New Connection Type a name for the connection i e Name of ISP Select Dial Up connection Tap Next Select a modem Your modem supplier should be listed on the drop down menu next to the modem box If it is not cancel the operation remove reinsert the modem card and try again Unless there are advanced settings that need to be configured for your ISP or your ISP requires you to manually enter your user name and password then you will normally not need to configure the modem further If your ISP does require you to enter your username and password manually then tap configure and tap the box marked Use terminal window after dialing Enter the area code if any without a zero if you do not enter it when dialing internationally local number and country code If you always want the coun try code and area code to be dialed e g using a GSM mobile phone with a roaming service then check the use country code and area code box
45. 660LX includes all the features of the 620LX plus the following enhancements e 32MB RAM the HP 620LX has 16MB RAM e a 56kbps Fax Modem Card e the Microsoft Windows CE Services 2 1 with ActiveSync CD ROM the HP 620LX uses Services 2 0 Please note that on the 660LX a maximum of 16MB RAM can be used for storage memory The remaining 16MB is program memory ABOUT THIS GUIDE The HP Palmtop PC uses the Microsoft Windows CE operating system which is very similar to the Microsoft Windows 95 and Windows NT 4 0 operating sys tems This guide assumes that you are already familiar with one of these desktop operating systems Introduction 1 Chapter 1 A Closer Look at the HP Palmtop PC This chapter describes the physical features of the HP Palmtop PC Chapter 2 Using the HP Palmtop PC the First Time This chapter describes how to start the HP Palmtop PC for the first time how to calibrate the touch screen with the stylus and how to establish the partnership between your palmtop PC and your desktop computer using the Synch Cable or the Docking Cradle It also covers installing batteries and using AC power Chapter 3 Working with the HP Palmtop PC This chapter describes the common features of Windows CE and the HP Palmtop PC that you need to get started quickly and to make the transition from desktop PC to palmtop PC easier The chapter also includes tips on how you can take advantage of the portability of your palmtop PC along
46. AutoCalc menu on the status bar at the bottom of the screen Worki ngwithPre InstalledApplications 79 Ta m m Te IEE H e AA oc LJ x 1 mn Ma ai m PR 3 Tap the desired function The result appears in the status bar In addition to functions Pocket Excel supports formulas so that you can calcu late values and analyze worksheets Specifically you can perform operations on worksheet values by using one of three operators on elements of a formula e Arithmetic operators such as addition subtraction division multiplication percent and exponentiation perform basic mathematical operations and produce numeric results e Comparison operators compare two values and produce the logical value TRUE or FALSE Examples include gt lt gt lt lt gt e Text operators join two or more text values into a single combined text value For example if First Quarter 1996 is the text in cell A1 the formula Total sales for amp A1 produces the text Total Sales for First Quarter 1996 Once you have entered a formula the formula s resulting value appears in the corresponding cell on the worksheet When you select a cell containing a for mula the formula always appears in the formula bar To enter a formula 1 Tap the cell you into which you want to enter the formula 2 Type an equal sign to activate the formula bar A formula must begin with an equal sign 3 Enter the formula using the following g
47. Dial Properties and or Dialing Patterns See To set up dailing locations The modem should dial the number If you have a problem check that the remote line is answering by dialing the number with a normal telephone The ISP server telephone number which you entered in step 17 of To set up a Remote Networking Connection is dialed according to Dialing Patterns and Dialing Locations You may wish to set up several dialing locations if the num bers you need to dial to access an external line or dial a long distance number can change For example at work you may need to dial a 9 to access an external line Note Most modems will not work with digital telephone lines connected to a private exchange in your workplace Generally a telephone line that works with a fax machine will work with your HP 600 Series Palmtop PC Note that digital phone lines may cause damage to your modem WorkingwithPre InstalledApplications 145 To set up dailing locations you will need e Country code e g 1 for US 65 for Singapore etc e Area code certain countries e g Singapore and Hong Kong may not have area codes e Any numbers that you need to dial to access an external line You can edit the Dialing Patterns and Dialing Locations following the steps below Setting Dialing Patterns and Dailing Locations 1 From the Start menu tap Settings tap Control Panel then double tap the Communications folder 2 Tap the Dialing ta
48. HNAME All hidden names are unhidden Protection If you have password protection applied to your workbook file or to document protection components within the workbook you cannot convert the file If you have Protect Document enabled but not password protection you can convert the file Document protection is disabled upon conversion Chart objects drawing objects Removed pictures text boxes and controls Chart sheets VBA modules Removed and replaced with a blank sheet and dialog sheets and Excel 4 0 macro sheets Pivot table data Converted to values CONNECTING TO AN ISP INTERNET SERVICE PROVIDER To use Inbox and or Pocket Internet Explorer you will need to connect to an Internet Service Provider ISP first using a PC Card modem I Service Provid __ E mail service nternet Service Provider service A Connection 142 HP PalmtopPC User Guide The two things you need are 1 A PC Card modem preferably one that is recommended by HP Q Note Since most PC Card modems require significant power to operate it is recom mended that a AC adapter is used whenever a modem is used with the palmtop PC 2 An ISP account From your ISP you will need to obtain the following information Q Note Your ISP may not be familiar with the Windows CE operating system however the steps to set up Internet access are quite similar to that of Windows 95 Your ISP may however have written a program for Wi
49. HP 620LX 660LX PALMTOP USER GUIDE O HEWLETT P PACKARD HP Part Number F1270 90004 Printed in Singapore Edition 1 Notice This manual and any examples contained herein are provided as is and are subject to change without notice Hewlett Packard Company makes no warranty of any kind with regard to this manual including but not limited to the implied warranties of merchantability and fitness for a particular purpose Hewlett Packard Co shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing performance or use of this manual or the examples herein The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of consumers Hewlett Packard Co 1998 All rights reserved Reproduction adaptation or translation of this manual is prohibited without prior written permission of Hewlett Packard Company except as allowed under the copyright laws The programs that control this product are copyrighted and all rights are reserved Reproduction adaptation or translation of those programs without prior written permission of Hewlett Packard Co is also prohibited Microsoft MS DOS MS Windows Windows NT and Win32 are either regis tered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries All other brands or product names are trademarks o
50. ISP To add a document 1 Open the Add Document dialog box e Select Add Document from the Edit Menu or e Press Ctrl D on the keyboard or e Tap the Add Document button on the toolbar or e Double tap the empty area of the Document window 2 Add the desired document by double tapping it or by selecting it and tapping OK St If you do not see your document you can scroll down in the Type drop list and select to see the files with the same extension as your document Your fax is now completed You can preview your fax in bView go to Fax menu select Preview Fax The information fields will be filled out automatically In the Options menu you can enter identification information and organise your faxes with Preferences change the format setting in Layout and specify the mo dem and dialing setting in Communications Sending your fax To send your fax make sure the Fax Modem is properly connected to both palmtop and telephone line then tap Send Fax Ctrl S in the Fax menu or tap the icon in Work ngwithPre InstalledApplications 103 the toolbar bFAX Pro uses the dialing settings configured in the Control Panel of your Handheld PC Please refer to the Dialing Patterns and Dailing Locations information in Connecting to an ISP for details on how to set Dailing Patterns and how to create Dailing Locations or see What is a Dialing Location and what would I use it for in the Frequently Asked Questions sec
51. In view menu tap Address Bar 2 Enter the address in the address bar 3 Press Enter When you connect Pocket Internet Explorer displays the page you have requested While browsing pages on the Web you can do the following Tap To By Refresh the screen a Page back to previous addresses l Page forward w Stop the search or load process tj Add the current page to your Favourites lists Or on the Favourites menu tap Add to Favourites if you want to add a favourite to another folder Ej Select a favourite from the list To return to a page that you visited in this Web session tap History on the Go menu Select the address from the list and then tap OK To search for an internet site 1 On the Go menu tap the Search the Web button 2 Select the type of search 3 Specify the criteria you want to search for 4 Press Enter To open a page in another window 1 On the File menu tap New Window 2 On the File menu tap Open 3 In the Address list type the address for the Web page you want to open in another window 4 To switch to a page in another window tap its name on the taskbar 124 HP Palmtop PC User Guide Creating desktop shortcuts To quickly jump from your palmtop PC desktop to a Web page for example to check a frequently updated address you can create a desktop shortcut to that page To create a desktop shortcut to the current page 1 Display the page you want to create a sho
52. On your desktop computer drag the PowerPoint 97 presentation file s to the palmtop PC folder in the Mobile Devices window 3 The PowerPoint 97 presentation will be converted to Pocket PowerPoint format with the content and layout preserved To open an existing PowerPoint presentation in your palmtop PC 1 The Open Presentation dialog box opens with the application 2 Browse to the location of the document and then double tap the document icon 84 HP PalmtopPC User Guide Note To open a presentation when the PowerPoint application has already been opened tap File then Open and double tap on the document icon Tip To easily open the most recently used file tap the File menu then Recent Files and then tap the file s name To create a custom title slide for your presentation 1 Tap Tools then Title Slide and type in the information for the title slide 2 Tap OK To sort your slides 1 Tap Tools then Slide Sorter followed by the Up or Down arrows to change the sequence of the slides 2 Check off Hide Slide to hide slides 3 Tap OK To view your presentation notes 1 Tap View then Notes Page View To set show 1 Tap Tools then Set Up Show You can choose to view the show on the palmtop screen built in LCD or on an external screen in which case you would need a VGA out card which is an accessory available for seperate purchase 2 Choose Manually if you want to advace the slides manually or type
53. PC Card It s important to follow the steps below when removing a PC Card to prevent possible data loss 1 Close all applications on your palmtop PC that have open files on the card 2 Shut down your HP Palmtop PC 3 Press the button to the left of the card slot to eject the card Formatting a New PC Card If you insert a new unformatted card you will be prompted to format it It is not possible to reformat an already formatted card USING A PC CARD MODEM You can also use a PC Card modem in the PC Card slot For detailed instructions on how to make a dial up connection between your palmtop PC and a remote computer refer to Communicating Remotely of the Microsoft Handheld PC Companion Guide For a list of PC Card modems that are supported on the HP Palmtop PC refer to the HP web site at http www hp com handheld index html Q Note PC Card modems that draw more than 150mA on battery power are not supported Check with your PC Card modem manufacturer on power requirements It is recommended that you use an AC adapter when using PC Card modems as they drain battery power To avoid overheating the palmtop PC should be placed on a hard surface when you are using a PC Card modem and AC adapter simultaneously Using PC Card modems when the batteries are low can cause data corruption or loss 30 HP Palmtop PC User Guide USING A COMPACTFLASH CARD You can use a CompactFlash card much like a PC Card to
54. To change your home or visiting city 1 Tap the Home City or Visiting City tab The home or visiting icon flashes on the map to indicate which tab is active SR nn Eu 4 2 Select a city from the list If the city you want is not on the list see the following procedure To add a city to the list tin To find out the distance between two cities select the two cities tap the Visiting tab and then look at the distance information below the city name window To add a city to the list 1 Go to the Options tab tap Add 2 From the list select the city closest to the one you want to add 3 Type the name of the new city and then edit any incorrect information m If information for a city changes for example a new area code is added you can add a new city with the same name and then edit the information for the new city 134 HP PalmtopPC User Guide Setting the date and time Changes you make affect your palmtop PC s system clock cer Hat erty Cie lune Cetera CE Cire CEE E L oa a a ied ee Puf Fur Litt Ca 5 EX il l 11 ts is ol is aa To set today s date 1 Select the Date amp Time tab 2 Tap today s date on the calendar You may have to tap the calendar arrows to move to the current month To set the current time 1 Select the Date amp Time tab 2 Select the city for which you want to set the time 3 In the corresponding Home or Visiting box type the c
55. action by taping the Details button in the Expense Record 1 In the Expense Record tap the Details button 90 HP Palmtop PC User Guide 2 In the Personal Memo window enter any detailed information pertaining to the transaction that you wish 3 Tap OK Entering data about your guests When you choose Entertainment or any meal as an expense type ExpensAble displays the Guests and Purposes fields for recording the names of your guests and the purpose of the business meal or entertainment If you host more than one guest at a time choose Multiple Guests from the Guests drop down list so you can display the following window and record the names of your guests e Tap a name to select it Tap a checkmark to clear a name Add a new name to the Multiple Guests list and to the Guests drop down list by taping on the New button Entering mileage expenses When you choose Mileage as an expense type be sure to enter the related infor mation required for tax purposes 1 In the Expense Type field choose Mileage from the drop down list 2 Enter the date and then press Tab to move to the Miles field 3 In the Mileage Rate field enter the mileage rate for this trip Entering an amount using foreign currency ExpensAble automatically converts foreign currency amounts for you and always reports amounts in your home currency If the Country and Exchange Rate fields are not visible in the Expense Record window you ll need to di
56. almtop PC with the desktop computer using H PC Explorer 1 0 Perform a full backup of your data To back up data to the hard disk of your desktop computer Select Backup Restore from your desktop computer s H PC Explorer 1 0 Tools menu In the window that appears in the Backup tab select your preferred options Click Backup Now to initiate the process Take note of the directory in which your data has been saved Take note of the Communications Owner and World Clock alarm settings on your palmtop PC Also note Options and User Preferences settings for third party programs These settings are not automatically restored Disconnect the Windows CE 1 0 Palmtop PC Uninstall H PC Explorer version 1 0 Insert the Microsoft CD ROM that came with your HP 620LX to install Windows CE Services 2 0 Connect the HP 620LX to the desktop PC Establish partnership between the HP 620LX and the desktop PC Restore the data which you have backed up in step 2 into the HP 620LX Select Backup Restore from the Tools menu in Mobile Devices Click the Restore tab and click Restore Now 28 HP Palmtop PC User Guide 10 Perform a soft reset on the HP 620LX to complete the restoration operation Remove the backup battery cover Use a pen or tip of a straightened paper clip to press the red reset button and hold for approximately 5 seconds Alternatively press lt CTRL gt lt ON OFF gt lt BACKSPACE gt
57. anslation Utility onto the desktop PC 1 Insert the HP CD ROM into the CD drive 2 Click on the Trial Software button on the main menu of the HP Palmtop PC CD ROM The Solutions and Resource Guide for Hewlett Packard Palmtop PC s will appear Select By Product on the left Select PIM Translator and then click Free Software icon on the top right corner to download the HP PIM Translation Utility Translating HP PIMData Files 41 STARTING THE TRANSLATION FE When you launch the HP PIM Translation Utility application on your desktop PC you first see the Welcome screen Click Appointments to begin Click Phone Book to begin translating Appoint Book data translating Phone Book data Click Status to see the Status screen Welcome io HP PIM Translation Ut This t con be media report Phare Pk fed Soper Prost dala bere HF Han ati Click Help to see help Pets dc jbs Sched ale TO Pile Foal fe epic bending seth poet Widows CE Mir for the Welcome screen HF Feng Fi Click Close to exit the application Note To translate multiple PIM data files you need to repeat the Translation opera tion for each file separately TRANSLATING APPOINTMENT DATA To translate an appointment data file 1 Click on Appointments in the Welcome screen 2 Specify the appointments data file to translate in the Open File dialog box that appears then click OK If the file you specify is not a PIM database file of the appropriate type
58. art Windows Explorer on your desktop computer oo Drag the Quicken ExpensA ble pqx file from the window you opened in step 6 to the Windows Explorer window you opened in step 7 You will then be prompted to choose where on the desktop computer you want the file transferred After the file is copied and converted click OK Ke Worki ngwithPre InstalledApplications 99 Transferring Quicken ExpensAble files from the desktop computer to your H PC device 1 Connect your H PC device to the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder 3 Double click the icon corresponding to your H PC device Double click on My Handheld PC 4 Double click on Program Files 5 Double click on Quicken ExpensAble to view the Quicken ExpensAble files on your H PC 6 Then start Windows Explorer on your desktop computer and double click on the folder where the qex file you want transferred to your H PC is stored 7 Drag the qex file that you wish to transfer to your H PC to the window you opened when you performed step 5 8 After the file is copied and converted click OK ExpensAble is the registered trademark of On the Go Software Inc Intuit Quicken and QuickBooks are registered trademarks of Intuit Inc in the U S and other countries used under license All other trademarks or registered trademarks are the property of their respe
59. ase as an accessory Work ngwithPre InstalledApplications 49 Quicken ExpensAble Completing an expense report is easier more convenient and more cost effective with Quicken ExpensAble for Windows CE QE CE from On the Go Software QE CE replicates the look and feel of its award winning desktop companion Quicken ExpensAble QE in a fully featured expense reporting application Fiscal Pro Fiscal Pro is a financial application software designed specifically for real estate retailing and business professionals who need to use their palmtop PCs to make financial decisions quickly and accurately Fiscal Pro employs a form filling metaphor to provide you with a rich problem solving environment that is unparal leled in its ease of use power and flexibility Microsoft Voice Recorder Record voice memos and notes to yourself without having to contend with paper and pen The Voice Recorder allows you to record messages to yourself quickly and conveniently bFAX Pro Fax Send Receive Application Send receive and manage faxes quickly and conveniently Attach Pocket Word documents pwd plain text files txt received faxes tif bitmap images bmp even your own handwritten notes to your faxes Inbox Send and receive Internet mail and send faxes If you have an account with an Internet Service Provider ISP you can use Inbox to send and receive messages via a dial up connection using a PC card modem Microso
60. ase used by the Windows CE Contacts application Email Messages bFIND will search the Email Messages stored on the Handheld PC File Contents bFIND will search the contents of all files that match the File Filter File Names bFIND will search the names of all files and folders to see if the file s name or folder s name matches the search text Pocket Word Documents This is a customized File Contents search It searches only the contents of pocket word files 1 e pwd Pocket Excel Documents This is a customized File Contents search It searches Work ngwithPre InstalledApplications 131 only the contents of pocket excel files 1 e pxl Tasks Database bFIND will search the database used by the Windows CE Tasks application bFAX Packages bFIND will search the database used by the bFAX applications Any database that is found on the Handheld PC without a script will still appear in the Search Location group box for example if you use Microsoft s Pocket Internet Explorer Cookies and URL Cache will appear To Edit or Delete Associations 1 Tap on the Options menu item or use Alt O 2 Tap on Edit Associations or use Shift E 3 In the Edit Associations dialog box highlight the name of the search location you want to edit 4 Tap the Edit button This will display the location of executable files in which to choose a new association You can delete an As
61. ata since the last backup e After a restoration operation you must disconnect and reset your palmtop PC If you don t your palmtop PC will not function properly and you will not be able to reconnect to your desktop computer until the reset is completed To restore data from your desktop computer 1 Select Backup Restore from the Tools menu 2 Click the Restore tab and click Restore Now 3 Restart your palmtop PC to complete the restoration operation Using a PC Card The process of backing up or restoring data on a PC Card is driven by the Data base Backup option on the HP Palmtop PC s Control Panel Q Warning It is recommended that you use only PC Cards that have been tested with the HP Palmtop PCs Use of other cards is not recommended For a list of recommended PC Memory Cards refer to the Readme file in the HP Web Site http www hp com handheld palmtops hp6001x manual index html Before backing up or restoring data on a PC card be sure that e All applications are closed on the HP Palmtop PC 36 HP Palmtop PC User Guide e The HP Palmtop PC is not connected to a desktop PC or other serial device Open the Control Panel and double tap on the Data Backup icon The Data Backup window appears Duta Haies RTE Fac Series vou Gan Deck us Sour iriri Fiag amr Caracas ond Tau anc bic s CME de Pad E darid Oe EE Ta yp dei beim dons Cebir Cortech Teki ani Pin recent us Ploma Frei ter iar Back Lin Dai fo m
62. atted as a number To format a cell as a number 1 Select the cell 2 On the Format menu tap Cells 3 Select one of the number types from the Category list 4 Tap OK Working with various number types Pocket Excel lets you choose from eight different number types Number Cur rency Accounting Date Time Percentage Fraction and Scientific Here are some guidelines for working with a few of them Currency guidelines e Ifyou enter a number with the currency symbol the symbol must precede the number e The default number of decimal places is 2 and the maximum is 15 Pocket Excel will round a number if it has more decimal places than that specified for the cell e Values are right aligned in the cell by default If you use parentheses to indicate a negative value Pocket Excel adds a space after positive values so that decimal points for both positive and negative numbers align correctly within a column Dates and times guidelines e Pocket Excel ignores capitalization e Ifyou want to display time using the 12 hour clock type am or pm for example type 3 00 pm Otherwise Pocket Excel automatically displays time using the 24 hour clock for example 15 00 78 HP Palmtop PC User Guide e To enter dates use either a slash or a hyphen and specify months using either the full name or the three letter abbreviation When entering a year Pocket Excel recognizes numbers between 1900 and 2078 See the following
63. ay also choose to put in the category of the appointment and participants of a meeting by tapping on the appropriate button above the Notes area If you want change the date and time by either typing over the information displayed or tapping the down arrow in the date and time boxes Add any of the following information about the appointment For a reminder tap the Reminder check box and then specify when you want to be reminded about an appointment for example 15 minutes before the start Tap the Options in the Tool menu to specify the kind of reminder you want Tap the down arrow in the Recur box to make this into a recurring appointment When finished tap OK Tip To set an appointment with no duration specify the same start and end time Yov ll see a small triangle icon next to an appointment with no duration To add a full day event 1 2 In Day view select the date of the event you want to add Tap File and then tap New All Day Event Alternatively you can tap the All Day Events box near the top of the window and then tap New All Day Event You can also add new annual all day events from the pull down menu Complete the information in the appointment card Make sure that the All day Event check box is selected When finished tap OK 56 HP Palmtop PC User Guide Note In Week view an asterisk in the date button indicates that you have entered an event for that date Even
64. b W oo Select the home or work dialing location as appropriate You can also create a new dialing connection by tapping the New button if you have different locations with different access numbers from which you dial up to your ISP Enter your local area code Leave this blank if the location has no local area code Enter your country code e g 1 for US 65 for Singapore Tap the Dialing Patterns button to edit the dialing patterns for local long distance and international calls Dialing patterns allow you to specify how calls will be dialed depending on their area and country codes Each dialing location e g Work and Home can have a different set of dialing patterns The local dialing pattern is used when the country code and area code of the number dialed matches the country code and area code of the dialing location Normally it should be set to G or if a number is needed to access an external line then that number followed by a comma followed by G e g 9 G The comma instructs the modem to pause after dialing the 9 The long distance dialing pattern is only used for countries that have area codes For countries without area codes such as Singapore and Hong Kong it should be set identical to the Local dialing pattern For countries where the area codes are prefixed with a zero which is not used when a number is called internationally the long distance dialing pattern should
65. bursement 1 Tap the Status icon in the iconbar 2 At the Envelope Status window select the correct status partially or fully reimbursed and tap OK e If you re recording a partial reimbursement ExpensAble displays the Expenses window so you can enter the information for this transaction The expense type Reimbursement and the date have been entered for you If you re recording a full reimbursement ExpensAble automatically enters the entire transaction for you 3 At the Expense Record window make any additions or adjustments to the transaction and tap Enter e For partial reimbursements enter the amount of the transaction and the account to which it will be deposited 92 HP PalmtopPC User Guide e For full reimbursements you can verify the deposit account in the Expenses window The reimbursement amount appears in the Expense Log as a negative number Splitting transactions You may want to enter split or itemized transactions if e You need to divide a single expense between more than one client or department e You want to assign a portion of a transaction amount as Non Reimbursable or Personal 1 Select the transaction you want to split or tap the New Line button 2 In the Expense Record tap the Split button e After you add an item the Amount field in the Split Expense Record shows the outstanding balance e For each item identify whether you ll be repaid Changing the setting in the main Expense Log has
66. ce provider or system administrator then tap Next WorkingwithPre InstalledApplications 111 If you want to connect without typing your password each time select Remember password 6 In the General Preferences dialog box select the connection options you want Then in the Address Book box specify which email address fields from your Contacts data you want to have displayed You can choose from this list when addressing messages When finished tap Next 7 In the Inbox Folder Preferences dialog box specify the portion of your email messages that you want to automatically download retrieve from the server to your Handheld PC Then tap Finished and then tap OK If you download message headers only you can then select the messages you need to see in their entirety and download them when you next connect as described in Reading messages later in this chapter 112 HP PalmtopPC User Guide Q Warning If you choose to transfer All lines in message or Copies of all messages you may have problems with available memory depending on the number and size of your messages To change a mail service connection 1 Make sure you re not connected to a service 2 On the Service menu tap the service name 3 On the Service menu tap Properties and make the changes you want in the Service Definition dialog box 4 Tap Finished Connecting to a service Once you ve set up the service in Inbox you can make a dial u
67. chronize from the desktop select your mobile device in the Mobile Devices window and click Synchronize Now Or you can press F9 on your desk top computer To synchronize from your mobile device tap Start select Programs then Communications and then tap ActiveSync Choose the connection to use e Serial Port lt speed gt for cable connections e Infrared Port for infrared connections e Network Connection for network connections If you do not have this connection option the network is not properly configured e Your own connection if you created one for modem or RAS server connection Finally select the computer name to synchronize with and click Connect Syncronizing data using an infrared connection If you have not set up your desktop PC and your HP Palmtop PC for an infrared connection yet you will need to do that first Install and configure an infrared port on your desktop computer following the manufacturer s instructions 2 Install the Windows 95 infrared driver as follows e From the Windows CE Services CD ROM run Setup exe e From the Windows CE Services Setup dialog box select Optional Components e From the Setup Windows 95 Infrared Communications Driver v2 0 directory run Setup exe When asked to specify a virtual port choose a port that does not exist on your desktop computer eg COM3 W On your desktop computer Open the Mobile Devices folder and on the File menu click Communica
68. common functions Regardless of which program you are using the process of opening saving and searching through a file is almost identical The following section describes how to do these basic operations in either program Opening a document or workbook You can open as many documents or workbooks as you want limited only by available memory Each open document or workbook appears as a button on the taskbar To quickly switch to another document or workbook tap the correspond ing button on the taskbar To open Pocket Word or Pocket Excel Double tap the Pocket Word or Pocket Excel icon on the desktop This both opens the chosen program and a file To open an existing document or workbook 1 On the File menu tap Open 2 Browse to the location of the document and then double tap the document icon amp To easily open the most recently used file tap the File menu and then tap the file s name To create a new document or workbook On the File menu tap New and then tap Document or Workbook Worki ngwithPre InstalledApplications 67 To create a document or workbook from a sample 1 On the File menu tap New and then tap Document Workbook from Template 2 Double tap the sample file that you want Sample Type File Name Document Estimate Letter meeting Notes Memo Workbook Amortize Conversions Expense Report Golfcard Mileage Log 3 On the File menu tap Save As enter a new name for the file and the
69. connection to the Internet and continue browsing through those pages If you choose this option each Web page that you browse is saved in a cache until the cache reaches the size that you specify To store Web pages 1 On the View menu tap Options and then tap the Advanced tab 2 Select the Enable Caching check box and then tap OK To browse stored Web pages 1 Leaving Pocket Internet Explorer running close your Internet connection OR e After closing Pocket Internet Explorer restart it Then on the View menu tap History and tap the address of a cached page 2 Press the Forward button to move forward through the stored pages and press the Backward button to move backward through them Changing cache size options If you choose the option to store Web pages in a cache you can increase the cache size to store more pages or decrease its size to free up storage for other programs In addition you can empty the cache at any time or you can set an option to empty the cache when you quit Pocket Internet Explorer To change the cache size 1 On the View menu tap Options and then tap the Advanced tab 2 Drag the Size of Cache slider to the right to increase the storage size or to the left to decrease it 3 When finished tap OK The amount of storage you set is shown at the right of the slider 126 HP PalmtopPCUser Guide To empty the cache now 1 On the View menu tap Options and then tap the Advanced tab 2 Tap
70. crosoft information manager such as Schedule or Outlook and the Calendar Contacts and Tasks software programs on your palmtop PC Download messages from a Microsoft messaging program on your desktop computer to your palmtop PC using Inbox Transfer Microsoft Word Microsoft Excel and Microsoft PowerPoint files between your desktop computer and your palmtop PC Install additional programs on your palmtop PC Back up data from your palmtop PC onto your desktop computer and then restore the data to the palmtop PC First you will need to install Mobile Devices on your desktop computer and con nect the two computers with a serial cable as described in the following pages To connect your palmtop PC to your desktop computer 1 Start Mobile Devices on your desktop computer and power on your palmtop PC Work ngwithPre InstalledApplications 137 2 Connect your desktop computer to your palmtop PC using the instructions provided in your hardware manual If either your palmtop PC or your desktop computer doesn t immediately acknowledge the connection see Chapter 9 Troubleshooting If you have enabled password protection on your palmtop PC Mobile Devices requests that you enter a password before it recognizes the connection Once you connect Mobile Devices displays the files and folders on your palmtop PC Mobile Devices on your desktop computer You can change any of the options you selected during se
71. ct and task information between your desk top computer and your palmtop PC so that you can easily maintain up to date accurate information in both locations Data can be synchronized manually or automatically whenever you connect the two computers See Synchronizing Data on Page 31 for details MICROSOFT POCKET WORD Wherever you go your Handheld PC gives you the word processing and spreadsheet tools you need e Use Microsoft Pocket Word to create everything from notes and memos to reports e Use Microsoft Pocket Excel to create spreadsheets for everything from expense reports to investment tracking to mileage logs You can create these documents and spreadsheets yourself or use one of the sam ple documents Pocket Word and Pocket Excel work much like their desktop counterparts Microsoft Word and Microsoft Excel You can even use Pocket Word and Pocket Excel to view Microsoft Word and Microsoft Excel files vice versa In this chapter you will learn how to use Pocket Word and Pocket Excel to create documents and spreadsheets This chapter also describes how to print Pocket Word files directly from your Handheld PC For information on how to print PocketWord and Pocket Excel files from H PC Explorer as well as convert them to Microsoft Word and Microsoft Excel see Chapter 3 Working with the HP Palmtop PC 66 HP Palmtop PC User Guide Working with documents and workbooks Pocket Word and Pocket Excel share many
72. ctive owners Copyright 1997 On the Go Software Inc All rights reserved On the Go Software Inc 3525 Hyland Ave 100 Costa Mesa CA 92626 FISCAL PRO Fiscal Pro is a financial application software designed specifically for real estate retailing and business professionals who need to use their palmtop PCs to make financial decisions quickly and accurately Fiscal Pro employs a form filling metaphor to provide you with a rich problem solving environment that is unparalled in its ease of use power and flexibility To start Fiscal Pro Press on the Fiscal Pro icon on the Quick Application Launch Pad 100 HP PalmtopPC User Guide The following applications can be accessed by tapping Applications followed by the appropriate application name Time Value of Money TVM Interest Conversion Interest Conv Amortization Cash Flows Business Percentages Business Conversions length area volume mass temperature currency Date Calculations Date Calcs Microsoft Calculator Calculator For more information on the use of these applications refer to the on line help on your palmtop PC by tapping on the Help button on the toolbar MICROSOFT VOICE RECORDER You can record voice memos when the unit is closed when it is using another application or by using the Voice Recorder application To start Voice Recorder e When the unit is closed and off Press and hold the LED Multifunction R
73. d events you delete on your Handheld PC will be deleted from your information manager on your desktop computer the next time you synchronize Printing appointments events and tasks You can print appointments events and tasks stored in your Calendar program directly from your palmtop PC They are printed in plain text format To print appointments events and tasks 1 Connect your palmtop PC to a printer using a serial cable or an infrared connection On the File menu tap Print Select the range of dates for which you want to print your appointments events and tasks In the list tap the port to which you want to print and then tap OK 58 HP Palmtop PC User Guide CONTACTS You can use the Contacts program to keep track of your personal and business contacts at home and on the road You will no longer need to save a stack of business cards until you get back to your office you can enter the information in your palmtop PC When you connect your palmtop PC to your desktop computer your new and updated contacts are synchronized with your existing contacts To start Contacts e Press on the Contacts icon on the Quick Application Launch Pad OR e Double tap the Contacts icon on the desktop OR e Tap the Start button then Programs followed by Pocket Outlook to choose Contacts Viewing contact information in the contact list Contacts maintains a list of contacts that you create as shown in the following
74. d in the right column change the mapping by selecting a different Schedule field name from the drop down list box for the corresponding cell in the right column 46 HP Palmtop PC User Guide Deleting a Mapping If a field in the left column should not be mapped to anything select none from the drop down list box for the corresponding cell in the right column The none option is not available for the Name field mee Soh dule Fields REVIEWING TRANSLATION STATUS After each translation is finished whether it completed successfully or was inter rupted the results are written onto the Status screen Click the Status button on Welcome screen to see the history of any translations begun during the current execution of the HP PIM Translation Utility application Click OK to return to the Welcome screen Translation Histor HP Phi Translation Station Date 10 42 1596 1218 TW Apsenimennt Beak Translation SUCCESSFUL Fil Etiek iel pH P PLUK ESSE ONG piede i20 Phone Book Translation SUCCESS UL File Pdelphibelpharr LURE Dhene pdb Translating HP PIMData Fil s 47 Chapter 5 WORKING WITH PRE INSTALLED APPLICATIONS OVERVIEW OF HP PALMTOP PC PRE INSTALLED APPLICATIONS The software programs on your palmtop PC have been specifically developed for this computer Many of them are similar pocket sized versions of those running on your desktop computer Information can be exchanged b
75. d receive messages either through the Internet by using an Internet mail service or you can connect to your corporate mail server by using a Remote Access Service RAS If you are using a Microsoft messaging program such as Exchange or Outlook on your desktop computer you can also transfer messages between Inbox and that messaging program over a Serial connection Backing up your email mes sages is made easy with the HP Data Backup Saks Me ee a 4 9 This chapter describes how to set up the Inbox dial up connections how to create read send and receive messages and how to transfer messages between Inbox and your desktop messaging program You can download messages from Exchange or Outlook to your Handheld PC to read while away from your desk You can compose replies and then send them the next time you connect to your desktop computer To do this you only need a serial connection between the two computers You can also use Inbox to send and receive mail over a dial up connection First you will need to do the following Contact an Internet Service Provider ISP to obtain an Internet mail account or contact your company s network administrator to obtain a RAS account Then set up the connection between your Handheld PC and the service provider as described in Connecting to an ISP Internet Service Provider 110 HP PalmtopPC User Guide To use Inbox make sure your Internet mail service o
76. de close a workbook 69 Comparison operators 80 currency guidelines 78 custom number guidelines 79 dates and times guidelines 78 editing cells and data 75 entering data formulas 75 80 format 77 78 name a cell or range 82 open create a workbook 67 reference another sheet in a formula 81 setting up a 3 D reference 81 worksheet add change switch remove rename83 F Fax 1 102 103 104 105 106 108 109 Fiscal Pro application 50 start 100 Folder 96 112 120 Format 71 72 75 77 78 79 83 Formatting a New PC Card 30 Frequently Asked Questions 104 105 G Getting Help On line 16 Getting Started with Windows CE 15 Getting Started Palmtop PC 8 15 H Hard Icon Panel 3 Hard Reset 21 Help 10 12 16 34 42 44 79 101 140 HP 620LX 1 27 28 29 151 153 HP 660LX 1 HP Data Backup 34 35 110 HP PIM Data Files 2 HP PIM Translation Utility 29 41 42 44 45 47 52 I Inbox connect 113 137 copy move amp retrieve messages 117 121 delete messages 120 disconnect from a service 114 mail service connection 113 reading replying and forwarding messages 118 refresh 114 119 124 send a new message 119 set or change options 116 viewing the message list 115 working online 114 Information Manager 2 14 31 49 51 52 Infrared 4 27 32 33 Internet Connection Internet Service Provider 50 110 129 142 Internet Mail 148 manual dialing 147 www access 148 connecting to an ISP 104 110 111 122 123 Int
77. ding deleting an appointment 56 57 Change the time duration of an appointment 57 Month at a Glance Plus 54 Moving an appointment to a different day or time 57 New All Day Event 56 Printing 26 Viewing your calendar 53 57 63 Calibrating the Screen and Stylus 9 Cells 75 77 79 141 Compact Flash Memory Card Drawer 3 CompactFlash Card 21 31 39 151 153 Comparison operators 80 Connection between palmtop and desktop PC 12 Contacts change contact information 60 copy delete and modify contact card 61 Index 157 find contact card move around in contact list new contact card print contact information sort contact list specific contact information start Contacts Control Panel Data Backup Display Infrared Keyboard Owner Password Remove Programs Sounds Volume Converting Excel files Converting Word files Currency D Data Backup Database Backup Desktop Computer 62 59 60 62 59 62 59 34 35 37 21 33 22 23 24 25 138 139 20 20 141 141 78 88 90 91 34 35 37 38 36 37 38 12 137 Dialing 103 104 107 108 145 146 Dialing Location 104 107 108 145 146 Dimming Control 17 Display 21 Docking Cradle 2 4 5 17 18 Docking Cradle Connector 4 Double tap adjusting 22 E Electrostatic Discharge 153 Excel Arithmetic operators 80 automatically copy enter data 76 calculate averages sums maxi min values 79 cell naming guidelines 82 158 HP Palmtop PC User Gui
78. e Devices on the desktop PC or directly from the palmtop PC Printing from the Desktop PC The Windows CE Services 2 0 Mobile Devices lets you print files from your HP Palmtop PC via a desktop computer Windows CE Services 2 0 converts palmtop PC files and prints them according to defaults for the desktop application to which the palmtop PC file is converted To print a file 1 Connect your HP Palmtop PC to your desktop PC Your desktop PC must already be connected to a printer 2 Open Mobile Devices 3 In your desktop Mobile Devices select the file you want to print 4 Select Print from the File menu WorkingwiththeHP PalmtopPC 25 Printing from the HP Palmtop PC You can print listings from the Calendar Tasks and Contacts applications and Pocket Word documents directly from the palmtop PC using an infrared printer Printing Pocket Word Files 1 Open the document that you want to print 2 On the application s File menu tap Print 3 In the list that appears in the Print dialog box tap IR Port then tap OK IR Port is selected by default 4 Point the palmtop PC s infrared window towards the printer s infrared port Printing Calendar Tasks and Contact Information 1 Open the item that you want to print 2 On the application s File menu tap Print 3 To print tasks or calendar items enter a range of dates then tap OK For other items skip to step 4 4 In the list that appears in the Print dialog b
79. e not case sensitive Q Important Record your password and put it in a safe place If you forget your password you will have to perform a full reset on your HP Palmtop PC To do this first turn the palmtop PC off then remove the main batteries then the backup battery This destroys all data You must then reinitialize and recalibrate the palmtop PC and restore its data from a backup Any data saved or changed since your last backup is permanently lost Adding and Removing Software You easily can add new software to your HP Palmtop PC using your partnership with the desktop PC To install new software 1 Connect your palmtop PC to your desktop PC and start Windows CE Services 2 0 Mobile Devices 2 Run the Installation Application File on your desktop PC 3 Any files required on your desktop PC or palmtop PC are installed on the appropriate device If you want to add fonts move the font files from your desktop PC to your palmtop PC by using Mobile Devices 24 HP Palmtop PC User Guide im To remove software from your palmtop PC double tap the Remove Programs icon in your palmtop PC s Control Panel 1 Select the application to remove from the Programs list Plamen Progi ane Prope thes riran feos The listed software cari ba Programs te atomaticalh rence Toi Ge program saci from ths let amc has Riria 2 Tap Remove PRINTING There are two ways to print from your HP Palmtop PC using Mobil
80. ean the screen use a commercial glass cleaner sprayed on a soft cloth Avoid spraying the screen directly Rings on the Screen Over time you may notice rainbow like rings forming on the screen These rings are only cosmetic and will not impede the functioning of your HP Palmtop PC Dropping the Palmtop PC Please take care not to drop your HP Palmtop PC Dropping the unit can cause damage to delicate components such as the display Hewlett Packard does not cover accidental damage under its warranty TIPS AND TROUBLESHOOTING How do I do a CAPS LOCK Press both keys at the same time When CAPS LOCK is on an A appears in the toolbar do a right mouse click Hold down the key while you tap an item Reference 149 hide the taskbar You cannot hide or move the taskbar minimize a document or application Tap the application button on the taskbar Tap again to maximize as described on page 16 check battery levels Tap the Quick Setting Hard Icon panel and or the Battery Status tab on the Power Properties window as described in Managing Battery Power find out how much memory is available for storage and or applications 1 On the Start menu tap Settings 2 In the Control Panel double tap the Systems icon 3 Look at the Memory tab find out information about my unit like memory operating system and so on 1 On the Start menu tap Settings 2 In the Control Panel double tap the Syste
81. ecord key until recording is completed A single beep indicates that recording has begun A double beep indicates that recording has ended Note In order to hear the beeps make sure the system volume is set above the mini mum level Recording in this manner is possible even if palmtop PC has a system password set e When the unit is using a program other than Voice Recorder Press and release the red REC key located adjacent to the ON OFF switch If the volume is on you will hear a single beep Recording starts immedi ately after the beep and the Voice Recorder application will launch How ever recording without launching the application is still possible by ena bling the feature from Options under the Tools menu Press the REC key again to stop recording Work ngwithPre InstalledApplications 101 Q Warning Only press the REC key to stop recording in this mode or data loss may result e When the Voice Recorder program is running Press either the record button on the screen or the REC key to begin recording Press the same button again to end recording Q Warning Use the same key to start and stop voice recording Failure to do so may cause errors or system lock ups If you choose to record directly to a storage card there will be a delay of approximately 5 seconds before recording begins BFAX PRO FAX SEND RECEIVE APPLICATION What you can do with it Use bFAX Pro to send receive and manage faxes bVie
82. ed result Ta To Promote the heading one level Demote the heading one level Style a paragraph as body text Move the selection up one paragraph in the outline Move the selection down one paragraph in the outline Display expand a heading s subheadings and body text Hide collapse a heading s subheadings and body text ER ERMEE Using symbols to expand or collapse text The symbols that appear next to paragraphs in Outline view indicate whether there is subtext and whether it is expanded or collapsed This symbol Means D A heading with no body text or subheadings A heading with body text or subheadings expanded A heading with body text or subheadings collapsed Oo Body text You can use these symbols to expand or collapse text To expand a heading or subheading double tap next to the heading To collapse a heading and its body text double tap next to the heading 74 HP Palmtop PC User Guide Printing Pocket Word documents from your palmtop PC You can print Pocket Word documents directly from your palmtop PC The palmtop PC prints these files in plain text format without graphics paragraph formatting or character formatting To print a Pocket Word document 1 Connect your palmtop PC to a printer using a serial cable or an infrared connection 2 Open the document that you want to print 3 On the File menu tap Print 4 In the list tap the port to which you want to print and
83. enu to quickly locate or revise information in a file In Pocket Word use Find CTRL F to locate information and Replace CTRL H to revise information In Pocket Excel use Find Replace CTRL F to do either Note Pocket Word searches the whole document regardless of where the insertion point is located when you start the search When finding or replacing information you can specify not only the text or data to locate or replace but also how to conduct the search Set your search options in the Find and Replace dialog boxes that appear after choosing a command from the Edit menu Choose this search option If you want to Match whole words Search for the whole word only Pocket Word only Match case Search for the word or phrase exactly as typed Match entire cell Search for an exact and complete match of characters in a cell Pocket Excel only Look in Search for a particular workbook attribute either a value or formula Pocket Excel only Worki ngwithPre InstalledApplications 69 When finding information tap the Edit menu and then tap Find Next CTRL 4 to find the next instance of the search When replacing information you can choose which instances in the file get re placed Make these choices in the Find dialog box that appears after the first instance has been located Choose this replace option If you want to Find Pocket Word Find the next match without replacing Find Next Pocket Excel the curren
84. ernal memory of the e Must be performed when connected to palmtop PC or a storage card the desktop PC e Will only backup Calendar Contacts e Will make a full backup of all information Inbox and Task records on the palmtop e Backup will take less than 1 minute The desktop backup will take approx Note Inbox settings and services informa 30 45 minutes depending on storage tion will not be backed up Note Security password setting will not be saved so use a safe storage location for this E HP Data Backup 1 Close all open programs on the palmtop 2 Select Data Backup from the Control Panel 3 Tap the Back up Data button 4 Select the location for the data backup internal memory or storage card folder 5 Tap OK you will see the status of the backup 34 HP Palmtop PC User Guide Restoring Data using HP Data Backup 1 Close all open programs on the palmtop Select Data Backup from the Control Panel Select Restore Tab Tap the Restore Data button Select the backup file you want to restore A OO fF D Tap OK you will see the status of the restoration Warning It is recommended that you use only PC cards which have been tested with your model of HP Palmtop PC Use of other cards is not recommended For a list of recommended PC memory cards refer to our website at http www hp com handheld thirdparty_soln product_info 6201x_hw html Backup Tips e Itis strongly suggested that you use an exte
85. ernet Explorer browse stored Web pages 126 change security options 129 change the cache size 126 copy save edit Web information 125 enable custom viewing 128 go to an address 123 open a page in another window 124 search for an Internet site 124 set a home or search page 127 set up AutoDial 122 specify a proxy server 129 store Web pages 126 Web page viewing options 125 128 K Keyboard 22 L LED Multifunction Record Key 3 7 Lithium Ion Main Battery Pack M Mail 111 148 Main Batteries 17 Main Battery Compartment 4 Managing Battery Power 17 150 Mapping adding 46 changing 46 deleting 47 names 45 field names 44 Messages 114 117 118 120 131 Microphone 3 Microsoft Exchange update for Windows 95 13 Microsoft Pocket Excel 49 66 75 see Excel Microsoft Pocket Internet Explorer 50 122 see Internet Explorer Microsoft Pocket PowerPoint 49 84 see PowerPoint Microsoft Pocket Word 49 66 102 106 see Word Microsoft Schedule 7 0a 13 41 Microsoft Voice Recorder 50 101 see Voice Recorder Microsoft Windows 95 1 Mobile Devices 24 28 31 35 41 51 52 71 72 84 86 99 100 121 122 137 141 150 Modem 1 30 103 109 N Network Connection 32 33 Number Lock Key 3 Index 159 0 On Off Switch 3 Optional Components 13 32 Outbox 105 114 115 119 P Password 24 PC Card copying or moving files 29 Eject Button 4 modem 19 30 142 143 restoring data 38 slot 4 PC Memory Card 29 36 Pe
86. es are powered on Sending Files Sending palmtop Receiving palmtop 1 Open Windows Explorer and select 1 Open Windows Explorer go to File and you the file wish to send do not select Receive open the file 2 Go to File Menu and select Send To 2 Position the two palmtop PCs so that Infrared Recipient IR ports are aligned 3 The file will be placed in My Handheld PC regardless of where it was in Windows Explorer Sending Contact records 1 Open the Contacts application on both palmtops Select the records to be sent up to 25 records can be selected From the File menu select Send On the receiving palmtop from the File menu select Receive A LPC RO Position the two palmtop PCs so that their IR ports are aligned e Record notes and category information will not be transferred WorkingwiththeHP Pal mtopPC 27 Sending Voice Recorder notes 1 Un A U N Open the Voice Recorder application on both palmtops if the receiving palmtop does not have Voice Recorder application start Windows Explorer Select the voice note to be sent From the File menu select Send On the receiving palmtop from the File menu select Receive Position the two palmtop PCs so that their IR ports are aligned Migrating data E From Windows CE 1 0 to Windows CE 2 0 W NI A U 9 Connect the HP Windows CE 1 0 Palmtop PC and the desktop computer and establish partnership between the two Synchronize the p
87. eserve the integ rity of the original file Tip You can use your palmtop PC to transport files from one desktop computer to another On the General tab of the File Conversion Properties dialog box clear the Enable File Conversion check box to transfer a file to your palmtop PC with out converting it Then transfer the file to another desktop computer that is run ning Mobile Devices Converting file types When transferring files between your palmtop PC and your desktop computer certain file types must be converted before the files can be used by the other computer This section describes how to use Mobile Devices to convert files and what happens to both Pocket Word and Pocket Excel files when they are converted You can set Mobile Devices to convert selected file types automatically as they are transferred using either the conversions you specify or the defaults provided for the most common types of files For more information about file conversions see Mobile Devices Help To specify how files are converted 1 On the Tools menu of Mobile Devices on your desktop computer click File Conversion 2 On the General tab select the Enable file conversion check box 3 If you want to change the default file extension click the H PC gt Desktop or the Desktop gt H PC tab and then select a file type in the list box The default extension used for converting this file type is displayed in the lower portion of 140 HP
88. etween the software programs running on your palmtop PC and those running on your desk top computer In this way you can take advantage of both the portability of your Handheld PC and the power and storage capacity of your desktop computer Information Manager for Windows CE Track contacts manage your schedule and organize tasks with the three compo nents of Information Manager Contacts for keeping phone numbers and ad dresses Calendar for scheduling appointments and events and Tasks for keep ing track of your to do list If you are using a Microsoft desktop Information Manager like Outlook you can update the information in Information Manager by synchronizing contacts appointments and tasks with your palmtop PC Microsoft Pocket Word Take notes compose memos and review reports anytime anywhere You can create and edit files in Pocket Word and then print them via infrared or transfer them to Microsoft Word on your desktop computer for printing You can also take Microsoft Word documents on the road then convert and copy your documents back to your desktop computer Microsoft Pocket Excel Calculate expenses create reports or manage data using this application You can do spreadsheet computing while you re away from your desktop computer Microsoft Pocket PowerPoint Carry your slides and even make full color PowerPoint presentations from your palmtop PC if you have a VGA out card which is available for seperate purch
89. finished tap OK Adding and changing contact information You add and maintain contact information for an individual on a contact card Each card contains three tabs which are accessed via the icons Business Home or Notes Touch the icons to go to the appropriate tab To create a new contact card 1 Tap File then New on the toolbar 2 Type the information you want in the appropriate fields ep me Hanai 3 When finished tap OK 60 HP Palmtop PC User Guide Tips for adding information Although names and addresses appear as a single block of text in the contact card the Contacts program stores the information in separate fields to make searches and synchronization easier To make sure a name is stored correctly in the contact card tap the name and then tap the Confirm Address button to the right of the name to display the Confirm Name dialog box Do likewise for the address If a field that you want is not displayed tap Other to select from a list of fields To modify a contact card 1 In the contact list double tap the entry that you want to change 2 Make the changes you want on the contact card To change a field that is not currently displayed tap Other 3 When finished tap OK To create a copy of a contact card 1 In the contact list tap the name of the person whose card you want to copy 2 On the Edit menu tap Create Copy iv Copy contact cards to quickly create cards for several peop
90. ft Pocket Internet Explorer Find information on the Internet The Pocket Internet Explorer toolbar makes it easy to enter an address return to your start page and store favorite addresses in a folder 50 HP Palmtop PC User Guide bFIND Global Find Utility Search the contents of your palmtop With bFIND you can search databases files filenames and e mail messages World Clock Keep track of the current date and time whether you are at home or away You can set the clock to keep time for your home city and for a place you re visiting World Clock stores information on time zones airports dialing codes and dis tances and even calculates sunrise and sunset for any city in the world Calculator Perform calculations using on screen buttons and keep track of your calculations with an on screen paper tape In addition you can copy data and paste it into documents and spreadsheets Other Possibilities Sending and receiving information Your palmtop PC provides you with several methods of transferring information and communicating with other computers e Using a serial cable and the Mobile Devices utility on your desktop computer you can synchronize Calendar Contact and Task information between these programs on your palmtop PC and the Microsoft Information Manager on your desktop computer e Using a serial cable and the Mobile Devices you can transfer files such as Microsoft Excel Microsoft Word and Microsoft Po
91. ghts implied by the Trade Practices Act 1974 or any corresponding State or territory legislation applicable to the sale of this product to you If you have any queries about your rights contact the Hewlett Packard Customer Care Centre on 1800 131347 For Consumers in New Zealand The above warranty terms or any other warranty statement enclosed with this product except to the extent lawfully permitted do not exclude restrict or modify 154 HP PalmtopPCUser Guide and are in addition to the statutory rights implied by the Consumer Guarantees Act 1993 applicable to the sale of this product to you If you have any queries about your rights contact the Hewlett Packard End User Support line on 09 356 6640 Customer Support If you have questions that this Essentials Guide does not answer after checking the contents and index you can contact Hewlett Packard s Worldwide Support and Services for Handheld Products at the telephone numbers on the card Con tacting Hewlett Packard Worldwide which is included in the product box If your Palmtop PC requires service contact Hewlett Packard for service information shipping instructions and out of warranty service charges before you send your unit in for repair For diagnostic instructions and other service information contact one of the tech nical support numbers listed on the back of the card Contacting Hewlett Packard Worldwide Do not ship the unit for service without
92. he Docking Cradle holding the palmtop PC 2 Plug the adapter into a wall socket Tips for Using Batteries Efficiently To get the longest possible use out of your batteries and to minimize the possibi lity of data loss keep the following tips in mind 18 HP Palmtop PC User Guide Charge the main batteries as soon as possible after a low battery warning appears Whenever possible switch to AC power when you use high power PC Cards such as modem cards Using these cards when the main batteries are low can cause data corruption or loss Use the AC adapter while the palmtop PC is connected to a desktop PC Don t leave the Synch Cable attached while on battery power if you re not actually exchanging data with the desktop PC Avoid using sounds when your main batteries are low Playing wav files when the batteries are low can cause the unit to shut down hence losing unsaved data Don t use battery power for dial up connections PC Card modems and other PC Cards require considerable power to operate Always use AC power when making dial up connections with a PC Card modem Note The HP Palmtop PC will not power on if the main batteries are very low CUSTOMIZING YOUR HP PALMTOP PC You can personalize and customize your Palmtop PC by adjusting settings adding ID and password and loading new software Most customizations are done using the Control Panel To open the Control Panel tap Settings on the Start me
93. he Inbox folder You might want to use this option when your Inbox folder has clogged up or is out of synch with the server Selecting Clear All will only delete the messages from your palmtop PC s Inbox folder They will remain on the mail server 1 On the Service menu tap the name of the service whose messages you wan to clear 2 Make sure the Inbox folder is open 3 On the Service menu tap Clear All To delete a message 1 Select the message header 2 Tap the Delete button on the toolbar or go to File and tap Delete If you are working offline the header is moved to the Deleted Items folder and the message is deleted from the server the next time you connect To unmark messages for deletion Drag the message from the Deleted Items folder to another folder or select the message go to File and tap Move To Messages stored on the server can only be moved back to the Inbox folder Creating and maintaining folders You can create new folders in Inbox All folders are on the same level without hierarchy To create a folder 1 On the File menu tap New Folder 2 Type a name and then tap OK Inbox lists folders you create after the standard Inbox folders in the order in which you created them To rename a folder 1 Tap the folder name to select it and then tap it again 2 Type a new name 120 HP Palmtop PC User Guide Q Note You cannot rename or delete the standard Inbox folders To delete a folder
94. he Tools menu tap Sheet then Modify Sheets 2 Select the sheet you want to move and then tap either Move Up or Move Down 3 Tap OK Worki ngwithPre InstalledApplications 83 MICROSOFT POCKET POWERPOINT With Pocket PowerPoint you can sort and view your full color PowerPoint pres entations while on the go Pocket PowerPoint allows you to drag and drop your existing slides into the palmtop PC With a VGA out card available for separate purchase in the PCMCIA slot presentations can be performed straight from the palmtop Also the Pocket PowerPoint allows creation of annotations on the palmtop Q Note e Pocket PowerPoint is not an editor and hence is not capable of slide creation It is a viewer that allows the user to arrange and hide unhide slides in a presenta tion It can also display speaker notes on the screen alongside the slides e Note that Pocket PowerPoint can only work with slides created in PowerPoint 97 To start Pocket PowerPoint e Press on the Microsoft Pocket PowerPoint icon on the Quick Application Launch Pad OR e Double tap the Microsoft Pocket PowerPoint icon on the desktop OR e Double tap an existing Pocket PowerPoint document in the Windows CE Explorer OR e Tap the Start button then Programs followed by Office to choose Microsoft Pocket PowerPoint To copy Microsoft PowerPoint presentations to your palmtop PC 1 Connect your palmtop PC to your desktop computer and run Mobile Devices 2
95. her sheet in a formula Select a cell and then type an equal sign followed by the worksheet s name an exclamation point and the cell or cell range For example Sheet2 A 1 refers to cell Al on Sheet2 Setting up a 3 D reference There are times that you may want to refer to a range of sheets in a workbook This is called 3 D referencing A 3 D reference needs to specify the starting and ending worksheet as well as the WorkingwithPre InstalledApplications 81 cells being referenced For instance a 3 D reference that goes from Sheet through Sheet6 and refers to the cells A2 A5 would look like Sheet2 Sheet6 A2 A5 To create a 3 D reference in a formula 1 Select the cell into which you want to enter the reference 2 Start the formula by typing an equal sign If you are not starting the formula with the reference type the operator that you want to precede the reference 3 Type the reference or name of the cells 4 When you finish entering the formula press ENTER Naming cells When using references you can work more efficiently in Pocket Excel by taking advantage of the Define Name command This feature allows you to refer to a cell a group of cells a value or a formula with a name that s easy to remember Cell naming guidelines e The first character must be a letter or an underscore character The rest can be letters numbers periods and underscore characters The name cannot look like a reference
96. hird party suppliers may protect their rights in the event of any violation of these License Terms Copies and Adaptations You may only make copies or adaptations of the Software for archival purposes or when copying or adaptation is an essential step in the authorized Use of the Software You must reproduce all copyright notices in the original Software on all copies or adaptations You may not copy the Software onto any public network No Disassembly or Decryption You may not disassemble or decompile the Software unless HP s prior written consent is obtained In some jurisdictions HP s consent may not be required for limited disassembly or decompilation Upon request you will provide HP with reasonably detailed informa tion regarding any disassembly or decompilation You may not decrypt the Software unless decryption is a necessary part of the operation of the Software Transfer Your license will automatically terminate upon any transfer of the Software Upon transfer you must deliver the Software including any copies and related documentation to the transferee The transferee must accept these License Terms as a condition to the transfer Termination HP may terminate your license upon notice for failure to comply with any of these License Terms Upon termination you must immediately destroy the Software together with all copies adaptations and merged portions in any form Export Requirements You may not export or re expor
97. hments are permanently deleted from the server when you move them to your palmtop PC Also remember that you ll retrieve WorkingwithPre InstalledApplications 117 only the first 50 lines if you have set this as the transfer limit Move messages rather than copying them only if you are sure you will not need the original message To unmark a message for moving or copying Double tap a marked message to remove the copy or move mark Reading messages If you are working offline you can read any message youive previously downloaded to your palmtop PC If you are working online you can read any message that appears in your Inbox To read a message 1 Double tap the message header 2 When you have finished reading a message tap the Previous button or the Next button on the toolbar to close the message and display the previous or next message If you are working offline and the previous or next message has not been downloaded you return to the message list Note Messages are opened as read only To edit a message tap the Edit button When finished editing tap the Save button Replying to and forwarding messages Once you have read a message you may want to reply to it or forward it 1 Select the message in the message list or open the message 2 Tap one of the following buttons on the toolbar Reply to sender g Reply to the sender and all recipients wal Forward 3 In the pre addressed message form that a
98. ici a be fe oea hax Ue Daia E ES jiem LE PRIT H Backing Up Data to a PC Card Be sure that a PC Card with sufficient storage is in the PC Card slot on the HP Palmtop PC Select the Backup tab on the Data Backup window Tap Back Up Data 4 When asked to specify a file name to save to specify the PC Card folder and a Pols file name The database backup file should have the extension DBB If you specify a file whose name is already in use or a location that does not have sufficient memory you will get an error message and be asked to provide a different file name or location 5 Once you confirm the backup file name and location the Database Backup In Progress dialog appears providing status on the backup operation as it proceeds Dalahacs Hactug In Pimper ou Dectieg up Sr arre n on Manage ered cs costs Ce rot ina tha HPS ahia badkuip bi in prog Aie O Dabit hi er LT AT 6 The Backup Complete message appears when the backup operation has completed a 25S OS BS Br EN 7 Tap OK to return to the Data Backup screen WorkingwiththeHP Pal mtopPC 37 Restoring Data from a PC Card You can restore database data stored on a PC memory card to the HP Palmtop PC using the same Data Backup utility 1 Select the Restore tab on the Data Backup window ate Eai iwf HODHA PON CEL Le PNR Or G Ara La d Taga ou can Stop voue Jno Puree blaine Cons ar Tapie edd Inte day Ta Fe
99. ield 4 In the Search Location group box check the location s in which you want to search 130 HP Palmtop PC User Guide If you enter a file name in the Look For field bFIND searches for it using the default filter filename as the file filter However if the Look For text con tains an extension delimiter such as bFIND will use the text as is for example if you search for the pwd To conserve memory bFIND will abort each search after it has found more than 50 items If bFIND does not find the item you are looking for within the current 50 items try creating a more specific search by modifying the search string or locations Note The default search location is the root directory i e My Handheld PC If you want to run a search on the entire palmtop PC you must choose to Include Sub folders by checking it or using Alt I To select Search Locations You have the option of selecting one or more search locations by placing a check mark in the chosen search location s Default script files have been provided for the standard Windows CE applications databases and file types These script files help bFind interpret search results and drive other third party applications to com plete the searches that are started within bFind Appointments Database bFIND will search the database used by the Windows CE Appointments Calendar application Contacts Database bFIND will search the datab
100. in the desired time intervals for the slides to advance automatically 3 Type OK To do presentations e Tap View then View Show OR e Tap the Screen Show icon on the toolbar You can also use the stylus to draw annotations while presenting by tapping on the stylus icon on the Screen Show Worki ngwithPre InstalledApplications 85 QUICKEN EXPENSABLE FOR WINDOWS CE Completing an expense report has never been easier more convenient and more cost effective than now with Quicken ExpensAble for Windows CE QE CE from On the Go Software QE CE replicates the look and feel of its award winning desktop companion Quicken ExpensAble QE the best selling fully featured expense reporting application While traveling with your handheld PC and nearest the point where expenses are incurred start with an empty envelope and then simply fill it with information about your travel expenses receipts QE CE is essentially a very portable and ideal way to capture group preview and store expense information Once you return to your desktop or notebook PC use QE the optional desktop version of ExpensAble to add scanned receipts process expenses print reports and more Installing Quicken ExpensAble file converters In order to transfer data to and from your desktop computer and your mobile device you will need to install Quicken ExpensAble file converters For more information on transferring files see Transferring ExpensAble Data
101. in the upper right corner of a program window PARTNERING WITH YOUR DESKTOP COMPUTER One of the most useful features of the HP Palmtop PC is the ease of connecting it to your desktop PC and transferring data back and forth between the two You can also use your desktop PC to back up data from your HP Palmtop PC In order for your desktop PC to communicate with the HP Palmtop PC you must do two things e install Microsoft Windows CE Services 2 0 software that comes with the HP Palmtop PC on the desktop computer e establish a physical connection between the two computers 12 HP PalmtopPC User Guide Installing Microsoft Windows CE Services 2 0 Before you can install Microsoft Windows CE Services 2 0 on your PC you need to e be running Windows 95 or Windows NT 4 0 on the desktop computer e have your Windows 95 or Windows NT 4 0 installation CD available e have the Microsoft Windows CE Services 2 0 CD ROM that comes with the HP Palmtop PC ready 1 Insert the Microsoft Windows CE Services 2 0 CD ROM into the CD ROM drive on your PC Setup should launch automatically If Setup does not launch Click Run then type d setup where d is the letter assigned to your CD ROM drive 2 The screen should prompt you to set up 3 applications utilities if they are not already installed 1 Microsoft Exchange update for Windows 95 2 Microsoft Schedule 7 0a 3 Microsoft Windows CE Services 2 0 4 Optional Components Your computer will be
102. ine or Discard hare Hu rest tine pou synch oie with your desktop computer Using a CompactFlash Card The procedures for backing up and restore using a CompactFlash Card are the same as described in Using a PC Card on page 29 WorkingwiththeHP PalmtopPC 39 40 HP Palmtop PC User Guide Chapter 4 TRANSLATING HP PIM DATA FILES The HP PIM Translation Utility allows you to seamlessly transfer your existing Phone Book and Appointment Book data from HP 100LX 200LX palmtop PCs and HP OmniGo 100 120 organizers to your HP Palmtop PC The translation process involves the following 1 Transfer the data from the HP 100LX 200LX palmtop PC or HP OmniGo 100 120 organizer to the desktop PC s hard drive or a floppy disk using an HP connectivity solution Refer to your existing HP handheld device manual for more information 2 The HP PIM Translation Utility installed on the desktop PC translates the PIM data files into Schedule 7 0a application records 3 You can then synchronize the updated Microsoft Schedule 7 0a records to the HP Palmtop PC using the Windows CE Services 2 0 Mobile Devices This chapter describes the second step using the HP PIM Translation Utility to convert data files Q Important You must install the version of Schedule 7 0a that is provided on the HP Palmtop PC CD on your desktop PC before trying to translate PIM data files INSTALLING THE HP PIM TRANSLATION UTILITY To install the HP PIM Tr
103. ing weekly or monthly events in Schedule before you synchronize them with the HP Palmtop PC they will translate correctly into repeating events on the palmtop PC If however you edit them in Schedule they lose their weekly monthly attribute and are treated as single events TRANSLATING PHONE BOOK DATA To translate a phone book data file 1 Click on Phone Book in the Welcome screen 2 Specify the phone book data file to translate in the Open File dialog box then click OK If the file you specify is not a PIM database file of the appropriate type you ll get an error message Translating HP PIMData Files 43 3 The Phone Book Translation Field Map screen appears Modify ttig suggested field click Translate to proceed mappings if necessary then A Prass Daai Tear bai kan Field Ma Phone Moss Fields Mane click Cancel to return click Help for help to the Welcome screen about this window See Mapping Field Names below for more information on mapping phone book fields 4 Next the data translation progress screen appears showing the progress of the current translation activity Click the Stop button to terminate the translation operation in progress 5 When the translation has successfully completed a message appears Click OK to return to Welcome screen Mapping Field Names The HP PIM Translation Utility attempts to map the fields in your Phone Book data file to standard fields in a Sched
104. it takes slightly longer for Web pages to load To avoid this you can enable security for those times when you most need it for example to make a purchase with a credit card and disable it otherwise 1 Note Pocket Internet Explorer provides by default three types of security SSL2 SSL3 and PCT SSL2 and SSL3 are based on the Secure Sockets Layer SSL protocol PCT Private Communication Technology is an enhancement of SSL technol ogy offering an even higher level of security Because different Web servers sup port different security types it s best to have all three options selected when you want to use security To change security options 1 On the View menu tap Options and then tap the Advanced tab 2 Tap the Security Settings button and then select the check boxes of the security types that you want to use or clear the check boxes of those that you want to disable 3 When finished tap OK Specifying proxy servers If yov re connecting to the Web using a remote access server RAS account you might need to use a proxy server If necessary obtain the proxy system address information from your network administrator Proxy servers usually are not re quired when connecting to the Internet with an Internet Service Provider Q Note Pocket Internet Explorer works only with proxy servers that comply with the CERN proxy server standard It does not work with ANS proxies or with servers using SOCKS security
105. ktop computer If you need further guidance refer to the Communications portion in our website http www hp com handheld palmtops hp600lxmanual index htm1 Q Note If you are using Windows 95 on your desktop you can also establish partnership and synchronize data by using an infrared connection Please refer to Synchro nizing Data in Chapter 3 for details 14 HP Palmtop PC User Guide Chapter 3 WORKING WITH THE HP PALMTOP PC This chapter discusses basic information you should be familiar with in order to use your HP Palmtop PC effectively There are brief introductions to Windows CE tips on power management and information on customizing your palmtop PC and on printing GETTING STARTED WITH WINDOWS CE Microsoft Windows CE on the HP Palmtop PC is very much like Microsoft Windows 95 or Windows NT 4 0 on a desktop PC Windows CE screens include familiar elements like the Start button desktop taskbar menu bars toolbars and shortcuts i DS 6 S amp S E i we th Wi Ha bi The Irene Iriri seror contacte Tain Himei f Rocket ami o amp a ie cc Fax gaida Hipy WATE els mil ns ET FEES Eil A i a da ee fale Ein bonat Meri Bipot ein iano Firre Asme FE Fes Par sut Rs SEA ste 21 Bi The Start Button and Start Menu Tap the Start button in the lower left corner of the screen or press the a Windows key on the keyboard to bring up the Start menu The Start menu i
106. le Connector Lithium Ion Main Battery Pack 4 HP PalmtopPCUser Guide The HP Palmtop PC comes with a Docking Cradle Use the Docking Cradle to connect the HP Palmtop PC to a desktop PC as described in Chapter 2 Using the HP Palmtop PC for the First Time A Closer Look at theHP PalmtopPC 5 6 HP PalmtopPCUser Guide Chapter 2 USING THE HP PALMTOP PC FOR THE FIRST TIME INSTALLING THE BATTERIES The HP Palmtop PC requires two types of batteries to operate as a portable unit e Rechargeable Lithium Ion main battery pack e 1 CR2032 3 volt coin cell backup battery To install the batteries Q Important Install the main battery pack before installing the backup battery 1 First install the Lithium Ion main battery pack by sliding the battery pack into the battery compartment and snap it in place 2 Charge the Lithium Ion main battery pack by connecting the AC adapter to a power source and to the AC adapter port on the palmtop PC Tips e The orange LED Multifunction Record Key light on top of the palmtop PC indicates that the main battery pack is being charged e You can use the palmtop PC while charging The LED light turns green when the battery pack is fully charged 5 hours e Do not press the LED Multifunction Record Key before completing the Welcome Wizard Usingthe HP PalitopPCfor th FirstTime 7 3 Remove the backup battery cover and install the 3 volt CR2032 coin cell battery with the
107. le who share informa tion for example several contacts from the same company First make the copy and then double tap the copy and make any changes To delete a contact card 1 In the contact list tap the contact card s that you want to delete 2 Tap the Delete button or DEL key Q Important Contact cards are deleted immediately and cannot be retrieved they are not moved to the Recycle Bin Cards you delete on your palmtop PC will be deleted from your information manager on your desktop computer the next time you synchronize Worki ngwithPre InstalledApplications 61 Finding contact information Contacts gives you simple methods to quickly search for a contact in your contact list and to search for specific information anywhere in the Contacts database To find a contact 1 In the contact list tap a column heading to indicate the type of information you want to search on The column heading appears in the Quick find box on the toolbar i eam Ef ae of Ep force it x falc ya D H ce he cap Lerotaocts Faghea ete o Deeps GU TUE LE Che eum arni offen ann ee LE netrosn Sires Caha Vineyard Gtr AL TEA LE Helen Babe Remya Peblosheng GOR oe Se Pe Randal Joshan denis Weeks UF GSE TE PME ES G7 ma erii Tessin Adiniuer Wris 05 S557 FF Forum Gl Tae Terre Fier ih an Fah Se Werder Mec Healthy Fond Gien TT 2 Type a few characters of the information you re trying to find The
108. lf Mapping a Name The Name field in the Phone Book data file can be mapped in three ways in Schedule e Ifthe name in the Phone Book data file is entered as Namel Name2 Name3 that is with a comma after the first word it is always mapped to the two name fields in Schedule with Namel Last Name and Name2 Name3 First Name Transl ating HP PIMData Files 45 e Ifthe name in the Phone Book data file does not have a comma after the first word you can choose one of two options for its mapping Last name First name default Namel Name3 Name2 maps to Namel Last Name and Name3 Name2 First Name e First name Last name Namel Name3 Name2 maps to Name Name3 First Name and Name2 Last Name Note that in all cases Last name is mapped to a single word with any additional words such as Name3 becoming part of First name Adding a Mapping If a field appears in the left column with no mapping that is no arrow in the center column select a field name from the drop down list box of the Schedule field immediately to the right of the field whose mapping you want to define ac Schedulet Fields lac Fax Al ao 11 __ joo fite oo Department neyo When you complete the selection the field name appears in the appropriate cell in the right column and a mapping arrow appears in the center column Changing a Mapping If a field in the left column is mapped to the wrong fiel
109. ms icon 3 Look at the General tab View file name extensions in Windows CE Services 2 0 Mobile Devices From the View menu of the tool bar choose Options then in the View tab clear the Hide File Extensions check box Set an alarm for a more than a day in advance The World Clock Alarm function is only intended for daily alarms For appoint ments that happen once or for greater flexibility with repeating alarms you may wish to use the Calendar or Task applications use point sizes greater than 36 in Pocket Word Although font sizes between and 1638 are allowed in Pocket Word for compatibility with Microsoft Word the largest supported font size on the palmtop PC is 36 150 HP PalmtopPCUser Guide increase the speed of data transfer to and from my desktop PC You may be able to increase the speed of data transfer if your desktop PC supports speed rates higher than 19 200 baud From the H PC review the help topic Communications use Pocket Internet Explorer to FTP files Pocket Internet Explorer supports only the HTTP URL format not FTP Shut down my palmtop PC using Windows CE Windows CE has a Suspend option but no Shut Down option Press ON to power off the HP Palmtop PC Upgrade the ROM and or RAM Both the ROM and RAM of the HP Palmtop PC are upgradeable with user in stallable ROM modules which are available by separate purchase determine which card my HP 620LX is addressing if b
110. n tap OK 4 Begin working in the new file e n a document select the text to replace and begin typing e Ina workbook select a cell and begin typing Saving a document or workbook By default Pocket Word and Pocket Excel save their files to the My Documents folder If you rename the My Documents folder these programs will save their files to the root folder My Handheld PC Pocket Word gives you two ways to save documents e pwd Pocket Word saves the document in Pocket Word format Choose this file type when using files on your palmtop PC or transferring files to Microsoft Word on your desktop computer txt Text Only saves text without formatting Choose this file type if you are going to use this file with a program that cannot read a pwd file Pocket Excel automatically assigns a pxl extension to the workbook you save To save a document or worksheet 1 On the File menu tap Save 68 HP Palmtop PC User Guide 2 If this is the first time you have saved the file type a name for it in the Name box and then open the location in which you want to store it 3 If you are saving a Pocket Word document go to the Type list and select the file type 4 Tap OK To close a document or workbook e Tap the Close button on the toolbar If only one document or workbook is open closing it also closes Pocket Word or Pocket Excel respectively Finding and replacing text or data Use the commands on the Edit m
111. n the Add Recipient dialog 106 HP PalmtopPC User Guide Q Note Any changes you make here will not be saved back to your contacts list Use your contacts list software such as Microsoft Contacts to make lasting changes or to remove contacts from your contacts list What is a Dialing Location and what would I use it for A Dialing Location is part of the Windows CE operating system It is a set of rules that modify how phone numders are dialed including area codes and special pre fixes You can define different Dialing Locations to simplify fax management situations For example you could e Set your Home Dialing Location to disable call waiting by dialing the relevant prefix e g 70 in the US before every fax number automatically Set your Work Dialing Location to reach an outside line by dialing the relevant prefix e g 9 before every fax number automically Create a new Dialing Location for faxing from an area code or country you travel to regularly Create a new Dialing Location for each different calling card you might want to use Why are phone numbers no longer dialing correctly when I try to send a fax This could be a problem with your Dialing Location or Dialing Patterns settings To dial from a different area code or from a phone with special requirements you need to change your Dialing Location settings To solve the problem you can configure and select a new Dialing Location for the pho
112. ndows 95 that automatically sets up all the parameters listed below This will not work on Windows CE so you will need to manually set these up Make sure that your Internet service provider ISP server supports the Point to Point Protocol or PPP The older SLIP protocol is not supported by Windows CE Online services that use proprietary interfaces e g CHAP are not supported by Windows CE Please contact your service provider to ask for a Windows CE version of their software e User name e Password IP address if ISP does not allocate one automatically e DNS server addresses if ISP does not allocate these automatically e Local telephone number of ISP modem e ISP authentication method Although Windows CE supports automatic authentication for most ISPs certain ISPs may require you to tick the Bring up terminal window after dialing box See step 11 of To set up a Remote Networking Connecttion If you are going to be using email you will require e POP server name e SMTP server name In most cases this will be identical to the POP server name e POP Mailbox user name This may be identical to the user name mentioned on page 143 Work ngwithPre InstalledApplications 143 e POP Mailbox password This may be identical to the password mentioned on page 143 If you are going to be using the worldwide web you might require e World Wide Web Proxy server name e World Wide Web Proxy server port address Normally 808
113. ne from which you want to dial How do I send fax to another country When you add a recipient make sure sure to enter the correct country code for that person in the Country field You do not need to add the international access code 011 in the US to the recipient s phone number This is automatically dialed by bFAX to access an international phone line if your dialing locations are set correctly Work ngwithPre InstalledApplications 107 Can I send a fax using a calling card Yes 1 Create a Dialing Location named for example Calling Card that includes all the necessary access numbers and calling card information as part of the long distance dialing pattern 2 Choose that Dialing Location within bFAXTM and all long distance faxes will be sent using that calling card information You can even create different Dialing Locations for using different calling cards For example if your calling card number was 123456789 you could configure the Calling Card dialing location to dial long distance calls like FG 123456789 F means to dial area code G means to dial the local phone number the four commas mean to pause eight 8 seconds a comma means to pause for two seconds and 123456789 is the calling card number that gets entered as your calling card number If you are calling from a hotal or business that requires dialing 9 or 8 to access an outside line than change it to 9 FG 123456789
114. nstructions You can also adjust double tapping from the Stylus Properties window as de scribed in Control Panel 1 get the message Can t find filename or one of its components when I double tap an icon If there is a small arrow in the lower left hand corner of the icon it represents a Shortcut Link and not the actual file Edit the shortcut properties or replace the shortcut I get the error message Recycle Bin Maximum Size Reached Windows CE does not treat the Recycle Bin s maximum size limitation as a strict requirement but rather as a notification threshold You can leave your unit at its current setting and continue to get warnings or you can change the amount of memory allocated to the Recycle Bin 1 think the unit requires service Contact one of the technical support numbers listed on the back of the card Contacting Hewlett Packard Worldwide which is included in the product box Do not ship your computer for service without first contacting a Hewlett Packard office 152 HP PalmtopPCUser Guide ELECTROSTATIC DISCHARGE WARNING Electrostatic discharges can interfere with normal functioning of electronic de vices This may cause the HP 620LX to behave abnormally and data corruption or loss of unsaved data can be the result To recover you need to reset the HP 620LX as described in Resetting Similarly the CompactFlash Card data can be recovered using the disk recovery utility
115. ntering your information and save your finished file Using Outline view Outline view is a handy way to take notes organize a document or view portions of long documents on your palmtop PC Outline view makes it easy to restructure your document by promoting demoting or moving headings and paragraphs with the tap of a button bessi TT x 4 Tiss mermagwmir ceed Pam bey ibr Premiere ofthe Ce na prens che Ae Pianoa oe et rel N Css set DPS Pete ep fos the cat tag eed TS be ed ib eo i oe Lin el a a ae ar a Agda enemas Mr voon res GER a 5 O Note The indentations and symbols in Outline view do not appear in Normal view To switch to Outline view On the View menu tap Outline Working with headings and body text Outline view provides nine heading levels and one body text level The formats for these levels correspond to heading styles in Microsoft Word You can display all of the text in the document or only headings without any body text Worki ngwithPre InstalledApplications 73 To display all headings and body text Tap the list box on the toolbar and tap All Levels from the list To display only headings Tap the list box on the toolbar and then tap the heading level you want to display Using the toolbar to move expand or collapse text To format move hide or display selected text tap the appropriate button on the Outline view toolbar Tap the button as many times as necessary to achieve the desir
116. nu cam wine ST YT a4 akna e O M 5 7 Asoo Commun Cats Backup Fete Caner Pare al Fame Sie voue york Clock Poor Sonde Rt ia conta Pere REG Fuseau 3 Double tap on an icon in the Control Panel to open the associated Properties window WorkingwiththeHP PalmtopPC 19 Adjusting Volume T1 You can turn event notice and applications sounds on and off and adjust volume Double tap the Volume amp Sounds icon in the Control Panel or tap the Quick Settings Hard Icon panel In the Volume amp Sounds Properties Window Volume tab use the volume slider to raise or lower volume Volume amp Sovak Proper tins T sur Enable stunts tort A Events teaming beas and sysiem avante W doolicatiors program specific and al otter sourids Hotificatiore faime appointments and reminders Clear or check boxes to turn the sounds associated with different kinds of events on or off Changing Sounds H Double tap the Volume amp Sounds icon in the Control Panel then tap the Sound tab in the Volume amp Sounds Properties window Select the event with which Select a sound from the you want to associate a sound Event Sound drop down list voluma amp Sounds Properties Critical Stop Dokt Sound Empty Agcyck Ein Eer lamaton Tap Browse to locate the Preview the select sound sound you want to use by tapping this button To remove a sound select None from the Event Sound list 20
117. om your information man ager on your desktop computer the next time you synchronize Working with reminders You can set reminders for appointments events and tasks which consist of one or more of the following a message box a flashing light or a sound The reminder will be activated before the appointment event or task occurs by the period of time you specify Reminders are activated even when your palmtop PC is powered off The message box is displayed on your screen when you power the Handheld PC on You can set up default reminder options by tapping Tools then Options and then tapping the alarm icon When you specify reminder options for a specific item they override the defaults In Calendar appointments for which reminders have been set are identified by the alarm symbol e Ifareminder appears in a message box tap OK to close the box or tap Snooze to see it again after five minutes Printing a list of tasks You can print a list of tasks directly from your Handheld PC Tasks are printed in plain text format Worki ngwithPre InstalledApplications 65 To print a list of tasks 1 Connect your Handheld PC to a printer using a serial cable or an infrared connection 2 From the Task list select the tasks that you want to print 3 On the File menu tap Print 4 In the list tap the port to which you want to print and then tap OK Synchronizing information with your desktop You can synchronize calendar conta
118. ons made by Customer e All copies and adaptations of the software must bear the copyright notice s contained in or on the original Ownership e Customer agrees that they do not have any title or ownership of the software other than ownership of the physical media e Customer acknowledges and agrees that the software is copyrighted and protected under the copy right laws e Customer acknowledges and agrees that the software may have been developed by a third party software supplier named in the copyright notice s included with the software who shall be authorized to hold the Customer responsible for any copyright infringement or violation of this License Agreement Transfer of Rights in Software e Customer may transfer rights in the software to a third party only as part of the transfer of all their rights and only if Customer obtains the prior agreement of the third party to be bound by the terms of this License Agreement e Upon such a transfer Customer agrees that their rights in the software are terminated and that they will either destroy their copies and adaptations or deliver them to the third party e Transfer to a U S government department or agency or to a prime or lower tier contractor in connection with a U S government contract shall be made only upon their prior written agreement to terms required by HP Sublicensing and Distribution Customer may not sublicense the software or distribute copies or adaptations of
119. oth a PC Card and a CompactFlash Card are installed The HP 620LX can address two flash memory cards at a time If the palmtop PC is powered on with a card in each slot the PC Card is shown as Storage Card in My Handheld PC and the Compact Flash Card as Storage Card2 get a list of modems and PC Cards that are supported on my H PC For a detailed list you can contact us on the Web at http www hp com handheld index html What do I do if the unit will not power on First make sure that the AC Adapter is plugged in and check if adjusting the contrast has any effect Then do a reset as described on earlier If the unit still does not respond it may need service the unit powers off after it powers on The battery is very low Charge the battery Reference 151 my password does not work Although passwords are not case sensitive there are some modes that may affect password entry Try retyping the password and toggling the NUM LOCK key If this does not work do a reset If you have forgotten your password or if for some reason your palmtop PC has become corrupted and pressing the reset button does not work you must do a hard reset as described earlier Performing a hard reset erases all files programs and other user information that you have entered the system does not respond appropriately to stylus taps Try recalibrating the stylus First press CTRL ALT then follow the on screen i
120. ou have put the one digit area code without the leading 0 in the area code field and the 8 digit number in the phone number field To set up manual dialing If you need to use a dialing string which has more than 32 characters e g when using a calling card or if the dialing string contains special characters and com mands you will need to dial manually to make the modem connection 1 Tap Start then tap Programs and then double tap the Communications folder 2 Double tap the Remote Networking folder then tap to highlight the connection which you want to set up for manual dialing 3 Tap File then tap the Properties button on the toolbar Worki ngwithPre InstalledApplications 147 4 Tap Configure tap Manual Dial user supplies dial strings Tap OK then tap OK again Connect your modem double tap the icon for the connection and then tap Connect In the window type the entire dialing string including the special characters commands pauses etc followed by the telephone number of your ISP When finished type Enter Log in according to the requirements of your ISP and then tap OK In a few seconds a status message will appear to indicate that the connection has been established To set up Internet Mail E mail Service GTS Pe ROSS Double tap the Inbox icon on the desktop then tap Compose then Options Tap the Services tab Tap Add and choose Internet Mail Type a name for the mail service e
121. ou want in the upper portion of the dialog box and then click OK To synchronize all messages between Inbox on your palmtop PC and a Microsoft messaging program 1 In Mobile Devices on your desktop go to Tools menu and select ActiveSynch Options 2 Check the message box in Synchronization Services 3 Click OK When messages are transferred from one computer to the other the original date and time of the message is changed to the date and time that the message was transferred POCKET INTERNET EXPLORER Microsoft Pocket Internet Explorer makes it easy to browse Web pages With a simple tap you can navigate to a favorite site or back to your starting page Connecting to the Internet To use Pocket Internet Explorer to connect to the Internet you must first create a dial up connection to your Internet service provider using Remote Networking Once you do this you Il be able to use Pocket Internet Explorer s AutoDial fea ture to quickly connect to the Internet See Connecting to an ISP for informa tion on how to create a Remote Networking Connection You can also use the Auto Disconnect feature to disconnect your palmtop PC from the Internet if you have not actively used it for a specified time To set up AutoDial Automatic Internet Connection 1 On the View menu of Pocket Internet Explorer tap Options and then tap the Auto Dial tab 2 Select the Use AutoDial check box 122 HP PalmtopPCUser Guide
122. ox tap IR Port then tap OK IR Port is selected by default 5 Point the palmtop PC s infrared window towards the printer s infrared port RESETTING If your palmtop PC freezes up during operation you may find it necessary to reset the device The two ways to reset the palmtop PC are the soft reset and hard reset Q Warning A soft reset causes any UNSA VED data to be lost A hard reset causes ALL data to be lost Soft Reset Remove the backup battery door and press the red reset button inside the compartment hold for 5 seconds Or alternatively press lt CTRL gt lt ON OFF gt lt BACKSPACE gt The palmtop PC will restart automatically 26 HP PalmtopPC User Guide Hard Reset Remove the main battery and the backup battery wait for approximately 3 min utes then reinsert them Insert main battery before back up battery Remember leaving the palmtop PC with no power causes ALL DATA TO BE LOST TRANSFERRING FILES Sharing data E Between HP 620LX and the desktop PC After establishing a connection between the HP Palmtop PC and the desktop com puter the Mobile Devices window on the desktop displays the files and folders located on the palmtop PC This means that you can simply drag and drop or copy files in the Mobile Devices to transfer date between the two machines Refer to the Microsoft Handheld PC Companion guide for details E Among Windows CE devices for example a HP 320LX and HP 620LX Be sure both machin
123. p Remove Q Note If you copied a program to your palmtop PC rather than installing it the program may not appear in the Remove Programs list In this case you delete the program by selecting its icon and then tapping the delete key Also you cannot remove the programs that came installed on your palmtop PC Backing up and restoring data Use Mobile Devices to regularly back up files and calendar contact and task information on your palmtop PC to a storage file on your desktop computer If this information is ever corrupted or lost on your palmtop PC you can restore your data using the backup file For fill details see Backing up and Restoring Data Transferring files to and from your desktop You can transfer files between your desktop computer and your palmtop PC as follows e Copy a file by selecting the file in Mobile Devices and then dragging it to the desired location on your desktop computer Or select a file on your desktop computer and drag it to the Mobile Devices Alternatively select the file and use the Copy and Paste commands on VorkingwithPre InstaledApplications 139 the Edit menu e Move a file by selecting it in Mobile Devices and then using the Cut and Paste commands on the Edit menu to move it to the desired location on your desktop computer Q Note If a copied file is converted or changed in any way and then copied back to its original location Mobile Devices assigns it a new filename to pr
124. p connection to your mail server at any time To connect 1 Insert the PC modem card into your Handheld PC and connect your Handheld PC to a power source it is advised to use AC power when using Inbox although this is not necessary if there is enough battery power 2 On the Service menu tap the name of the service If you ve set up more than three connections you can tap More to see additional names 3 Tap the Connect button on the toolbar or go to Service and tap Connect If you have not checked Remember password type your password 4 If the Connect To dialog box appears enter the information provided to you by your Internet service provider or your system administrator and tap the Connect button The status symbol ra next to the time on the taskbar indicates you are connected What happens when you connect When you connect to Internet mail or to your corporate mail server the following actions are carried out automatically Work ngwithPre InstalledApplications 113 e Messages in the Outbox are sent e Messages you ve previously received and marked copy or move are downloaded from the server to the Inbox folder or the selected destination folder as described later in Retrieving messages from the server e The Inbox is updated to display any new message headers e Ifyou selected Automatically disconnect when you set up the connection the dial up connection will be disconnected from the ser
125. ppears type your message text and send the message as described in the following section 118 HP PalmtopPCUser Guide Q Note You can customize the way your reply is displayed by tapping the Options button in the toolbar and then tapping the Compose tab Sending messages To send a new message 1 Tap the New Message button on the toolbar to display the new message form 2 e Type an address in the To box OR e Tap the Address button in the toolbar and choose an address from the list Before tapping the Address button in the To box you can type some or all of the first name and or last name in the address box to get the closest matching names The address book lists the email addresses you entered in Contacts If you are sending the message to more than one person separate the addresses with semicolons 3 Tap the down arrow in the To box and complete the rest of the header Se I D TE m x Sir ar TE e H Ban Frees athe DE LE Although it is not required it is helpful to the recipient to type a Subject line 4 When finished typing your message tap the Send button on the toolbar to send it If you are working offline the message remains in the Outbox until you connect to your mail server Working in the message list While connected to your mail server you can update the list of messages by tap ping the Refresh command on the Service menu Work ngwithPre InstalledApplications 119 To clear messages from t
126. r registered trademarks of their respective companies Hewlett Packard Singapore Pte Ltd Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961 Edition History Edition lenoe e een ead May 1998 HP Software Product License Agreement Important Please carefully read this License Agreement before operating the equipment Rights in the software are offered only on the condition that the Customer agrees to all terms and conditions of the License Agreement Operating the equipment indicates your acceptance of these terms and conditions If you do not agree to the License Agreement you may return the unopened package for a full refund In return for payment of the applicable fee HP grants the Customer a license in the software until terminated subject to the following Use e Customer may use the software on any one computer e Customer may not reverse assemble or decompile the software Copies and Adaptations e Customer may make copies or adaptations of the software e For archival purposes or e When copying or adaptation is an essential step in the use of the software with a computer so long as the copies and adaptations are used in no other manner Customer has no other rights to copy unless they acquire an appropriate license to reproduce which is available from HP for some software e Customer agrees that no warranty free installation or free training is provided by HP for any copies or adaptati
127. r your corporate mail system uses SMTP Simple Mail Transport Protocol or POP3 Post Office Protocol 3 which are standard Internet protocols e Install the PC modem card in your Handheld PC as described in your hardware manual You will also need to connect to an analog telephone line Setting up a mail service connection To retrieve your messages from the mail server you will first have to create a Remote Networking Connection on your palmtop PC The Remote Connection provides basic information for Windows CE and your modem To create this Remote Connection see To set up a Remote Networking Connection in Connecting to an ISP After your have created the basic Remote Connection you will have to enter specific information in Inbox for the email service connection This specific information is provided to you by your Internet service provider or your network administrator To set up the mail service connection 1 In Inbox tap the Options button on the toolbar 2 Tap the Services tab and then tap Add ps EE ro CS hac fer nha por pore ry ment cating re FR ral Fe cor of pent musa ini Les ae es ie Sconce ene a iy A 3 Select Internet Mail from the list and then tap OK 4 In the Service Name dialog box type a name for the service and then tap OK The name appears on the Service menu 5 In the Service Definition dialog box fill in the information as provided by your Internet servi
128. rcentage 78 Phone Book 2 29 41 42 43 44 45 46 Port 26 32 power cable 14 Power Off 17 18 Power Off tab 18 Power Properties 16 17 18 150 Power Status Icons 18 Personal Identification Information 12 PowerPoint copy presentations to your palmtop PC 84 create slides amp presentations 85 open an existing PowerPoint presentation 84 set a show 85 sort slides 85 start Pocket PowerPoint 84 view notes 85 Printing 25 26 58 62 65 75 Printing from the Desktop PC 25 Printing from the HP Palmtop PC 26 Printing Pocket Word Files 26 Proxy server 129 144 Q Quick Application Launch Pad 3 53 59 63 100 Quick Settings Hard Icon Panel 21 160 HP Palmtop PC User Guide Quicken ExpensAble 50 cash advance transactions 92 company and user information 99 customizing 87 editing user information 89 expense transactions 89 expense type 94 full or partial reimbursements 92 guests data 91 managing Envelopes Folders and Files 95 mileage expenses 91 payment method 95 splitting transactions 93 status of an envelope 98 summarizing expenses 98 tracking expense reports 97 transferring Data 86 99 using foreign currency 91 QuickSettings Application 8 R RAM 1 151 RAS server 32 33 Record Key 3 Reset Button 4 Refresh 114 119 124 Reminder 56 64 Remove Programs 25 139 Restore 28 35 36 38 90 153 Remote Networking Connection 111 144 145 S Screen 85 149 Security 34 129 Sending Files 27 Serial Port 3
129. restarted several times during the installation process es 2 0 mie for bore oP Siren GE CL Wim 18 eee 1 etiam ated 3 Ci srh ni hr imm ll Me jem 9 rcir g Wen LE Gomer ya 3 mai re hira CL p iyah iana rain pp L x ne oiam pia Les A ra mi 4 Daimi lom mmi hi j TaT UsingtheHP PalmtopPCfortheFirst Time 13 3 Start Windows CE Services 2 0 if it is not already running on your desktop notebook PC and turn on your HP Palmtop PC 4 Prepare the docking cradle for connecting to the desktop PC Insert the 9 pin end of the synch cable into the serial port of the desktop PC Insert fully the flat end of the synch cable arrow side up to the serial port at the back of the cradle Connect the AC to a power source and to back of the cradle Q Besurenever to haveseri al or power cabl econnecteddi rectly tothe pal mtop whenusingthe cradle Doingsowill permanent y damagethe unit 5 Close the palmtop carefully center it on the cradle Press down on the palmtop until the unit clicks into place Partnership should automatically establish between your HP Palmtop PC and the desktop notebook PC After you have established the partnership you are ready to transfer Microsoft Word Excel and other files between your desktop computer and the HP Palmtop PC You can also synchronize calendar contact and task information from your desktop Information Manager data files with data from your Infor mation Manager applications on your des
130. rnal memory card for data backup files in order to ensure the integrity of your files in the event of a hard reset of the palmtop PC Refer to Resetting e Back up files can later be transferred to a desktop PC for safe storage e Disconnect the palmtop PC from the desktop PC when performing the HP Data Backup E Mobile Devices Backup The process of backing up or restoring data on the desktop computer is driven by the Windows CE Services 2 0 software on the desktop computer To back up data to the hard disk of your desktop computer 1 Connect the HP Palmtop PC and the desktop computer and establish partner ship between the two 2 Select Backup Restore from your desktop computer s Windows CE Services 2 0 Tools menu 3 In the window that appears select your preferred options in the Backup tab HP Pal mtop PCUser Guide 35 4 Click Backup Now to initiate the process If you select Automatically Back Up Upon Connecting the Windows CE Services 2 0 will automatically back up any changes on the data on your palmtop PC whenever you connect to the desktop PC Q Note e Do not back up files from your palmtop PC to a temporary directory on your desktop PC If you do the backup procedure will not work correctly and the integrity of your data will be compromised Restoring data to your palmtop PC from your desktop computer replaces the existing data and there fore overwrites any changes you ve made to the palmtop PC d
131. rom a fax 1 Select the item you wish to delete then tap the Delete button in the toolbar or choose Delete from the Edit menu 2 To delete more than one item in the recipient list document list or sent items list hold down the lt Ctrl gt or lt Shift gt key as you tap items and then tap Delete button or choose Delete from the Edit menu Note These actions are performed on the faxes only The original names and files will remain on your palmtop PC Deleting faxes Select and delete as described in Deleting recipients and documents from a fax Frequently Asked Questions Why are my contacts in the Browse Contacts dialog not listed in alphabtical order The address booking in bfax is sorted by First Last name If your does not have both a first and last name for example a company that contact is placed at the end of the list Can I send a handwritten note Yes if you have a paint or drawing program installed on your Handheld PC you can use it to create a bitmap that contains handwritting Then send the bitmap 2bp file as you would send any other document Why does my file not fax correctly In order to fax correctly a text document file must end with txt and it must also Work ngwithPre InstalledApplications 105 actually be a Plain Text document You may be trying to fax a file that does not meet one of these conditions You may be trying to fax a file that ends with a txt but is
132. rro DOG 10 HOT 3 Dk HO ONE Winning Cay choc rine aw irani rove liom ang Crag rue NICE Ty Wa Pl ed ee COLE ety Dota Fir Aceria Para benne ES Fin LS 2 Tap Restore Data 3 In the Restore dialog that appears specify the name of the database backup file to restore to the palmtop PC then tap OK The default directory for this dialog is My Handheld PC root the default file type is Database Backup DBB If a PC card or Compact Flash card is in the palmtop PC the default directory is PC Card 4 After you confirm a backup storage file from which to restore the data the Restore Data message appears r The restons ODE DOM wiii rene ali oeni mim ation Mager and be Gata and rala twit date om te bactan Tike Proceed with restore ies uo Tap Yes to proceed or No to cancel the operation and return to the Data Backup screen 5 The Data Restore In Progress dialog appears next providing status on the operation as it proceeds 38 HP Palmtop PC User Guide Dsiabsre Hasime In Fespezx Pics saya eg hobart Manage aed linea el ras mi Do not i Ms HPC whia ranna LE in progres _ dpr nenls Cease CRT 6 When the restoration is successfully done the final message appears remind ing you that there may be some database cleanup to do the next time you synchro nize with the desktop PC sen s Restore Comisie a Restore operation compe btad successfulki None ou ili be prompted to Como
133. rtcut for 2 On the File menu tap Send To 3 Tap Desktop as Shortcut Saving Web pages You can save copies of Web pages Later when you are offline you can view the pages in Pocket Internet Explorer or edit them in Pocket Word To save a Copy of the current page 1 On the File menu tap Save As 2 Double tap the folder into which you want to save the page 3 In the Name box type a file name and then tap OK To view a saved Web page 1 On the File menu tap Open 2 e Type the path of the file you want to view and then tap OK OR e Tap Browse find the file you want to view and then double tap it The Web page text appears in the window without graphics or formatting To edit a saved Web page 1 OpenPocket Word and then on the File menu tap Open 2 In the Type list box tap All Documents 3 Find the name of the file you want to edit and double tap it The page appears in HTML Hypertext Markup Language format without graphics and you can edit and save it the same way you would any other text file To copy information from an Internet site to a document 1 Select the information you want to copy 2 On the edit menu tap Copy Work ngwithPre InstalledApplications 125 3 Go to the document where you want to place the information and select the location 4 On the Edit menu in that document tap Paste Browsing Web pages offline You can choose to store Web pages that you browse Then close your
134. s Phone instead of Telephone You can delete expense types that you have added but you cannot delete fixed expense types Adding an expense type Use these steps to add an expense type to the drop down Expense Types list You can also add an expense type on the fly just by typing a new name in the Expense Type field in the Expense Record 1 From the Lists menu choose Expense Types 2 Tap on the New button to add an expense type 3 At the Expense Type window type a name for the new expense type 4 Choose a Merchant Type so that ExpensAble can display a list of merchants related to this expense type 5 Tap OK Editing and deleting expense types 1 From the Lists menu choose Expense Types 2 Select the expense type you want to edit or delete e To edit an expense type tap Edit You can change the name of the expense type and change the Merchant Type When you re finished tap OK e Ifthe Delete button is dimmed then the expense type you selected is a fixed expense and cannot be deleted e To delete an expense type tap Delete Confirm that you want to delete the expense type 3 Make any other changes you want at the Expense Types List window and then tap Done 94 HP Palmtop PC User Guide Changing the Payment Methods list Payment methods refer to the accounts or funds you use to pay for your expenses Adding a payment method 1 From the Lists menu choose Payment Methods 2 Tap New fill in
135. s or tasks associ ated with a particular project Q Note You can also view active tasks from the Active Tasks list in the Day view of the Calendar program To start Tasks Press on the Tasks icon on the Quick Application Launch Pad OR Double tap the Tasks icon on the desktop OR Tap the Start button then Programs followed by Pocket Outlook to choose Tasks To view a task category 1 Tap the Filter box on the toolbar to see the list of task categories 2 Tap the task category that you want to view Tasks included in that category are displayed in the window E Ens H TTETETTETTI Clogs i Gidd paskin r Drew new park mup Gav hiipii h ran LEEI LE FFE mers LM Worki ngwithPre InstalledApplications 63 Sorting Tasks You can sort the task list by any of its columns Simply tap the column heading and the information is sorted in alphabetic or numeric order If you sort by Status uncompleted tasks appear before completed tasks Adding and changing task information To create a new task 1 Tap the New Task button on the toolbar 2 Type the task description and then enter other information 3 If you want a reminder select the Reminder check box and then set the reminder options you want You can only set a reminder for a task that has both a start and due date 4 If it is recurring tap the down arrow in the Recur box and specify the recurrences 5 To add task notes tap on the Notes area and type
136. s your gateway to the programs documents and utilities on the HP Palmtop PC Tap on an item in the Start menu to launch an application open the Control Panel to adjust custom settings get on line help or explore the contents of your HP Palmtop PC WorkingwiththeHP PalmtopPC 15 Buttons on a Typical Title Bar The title bar of a typical Windows CE screen or display includes two or more of the following buttons in the upper right corner on Tap OK to confirm the operation in the display and to close the window x Tap X to close the display without saving any changes Tap to see context sensitive on line help related to the display Manipulating Windows In Windows CE most windows and dialog boxes take up the entire screen you cannot have multiple windows displayed simultaneously While you cannot move or resize application or document windows you can maximize and minimize them by tapping the appropriate buttons on the taskbar Pine TOC TE noe Prem Pria E Lirrre reg ana 4 Tame A Lina Tevet nrm be Poer On th i A bn Lie cran Tanpari shii ees Peters Pore nm mespesai atte E mansi l O Ensi aer hile ce A ee Pra Tu aco Pre Dre opte ILE Le LM Tap here to maximize an Tap here to minimize the inactive window Control Panel active window Power Properties Emulating the Right Mouse Button To access right mouse click functions hold down the key while tapping with the stylus GETTING
137. s from the Files menu Rename a file From the File menu choose Rename Type a new file name and then tap OK Delete a file From the File menu choose Delete to delete the cur rently open file Type yes to confirm that you want to delete the file Tracking the status of your expense reports When the status of an expense report changes you should update the expense report envelope to reflect the change ExpensAble uses different icons to help you see the status of your expense report envelopes at a glance An open empty envelope icon is an expense report with no expenses entered An open envelope with receipts in it is an expense report in progress Expenses have been entered for this report A closed envelope is an expense report that has been submitted on the date shown but has not yet been reimbursed An envelope with a check attached and an amount under the check is an expense report that has received partial payment The amount on the envelope is the amount remaining to be paid An envelope with a check attached and the word PAID under the check is an expense report that has been paid in full The check shows the total amount paid Be sure to change the status of an envelope each time you e Submit a expense report for approval and reimbursement e Receive any amount of payment for reported expenses Reimburse your company for excess cash advances or personal expense amounts that you owe Worki ngwithPre Ins
138. s stored in HP100LX 200LX palmtop PCs or HP OmniGo 100 120 organizers you can transfer your Appointment Book and Phone Book data to your palmtop PC using the appropriate HP connectivity solution together with the HP PIM Translation Utility which is included in the HP CD ROM Working in the software programs The Calendar Contacts and Tasks programs share a similar structure each has both a list view and individual card views e List views Each program has one or more list views Each list view displays one row of the most important information for each entry In some cases you can make changes in the list view 52 HP Palmtop PC User Guide e Card views Each entry in a list has a card that contains detailed information about that entry From the list double tap or press Enter on an entry to see its card To create a new entry tap the New option from the File menu O Important cr pu Whenever you add or make changes to a card be sure to tap OK to save your changes before you close the card CALENDAR To start Calendar e Press on the Calendar icon on the Quick Application Launch Pad OR e Double tap the Calendar icon on the desktop OR e Tap the Start button then Programs followed by Pocket Outlook to choose the Calendar icon Viewing your calendar Calendar has three views Day Week and Agenda You can also have a month view of your appointments and a 6 month calendar using the HP exclusive utility Month a
139. se characters are displayed in the Quick find box as you type The contact list scrolls to the first entry that matches the character s you type For example if you select Last Name and type smi the list might scroll to the first person in your list named Smith To find specific information on a contact card 1 On the Tools menu tap Find 2 Type the information you want to find and then tap OK Contacts opens the first contact card on which the information is found and highlights the information Printing contact information You can print your contact information directly from your palmtop PC The infor mation is printed in plain text format To print contact information 1 Connect your palmtop PC to a printer using a serial cable or an infrared connection 62 HP Palmtop PC User Guide 2 Select the names of the contacts for which you want to print information To select more than one name hold down the SHIFT key while tapping 3 On the File menu tap Print 4 In the list tap the port to which you want to print and then tap OK TASKS Take your Handheld PC with you as your portable electronic to do list You can keep track of your tasks and check them off as you complete them plus you can set priority reminder and recurrence options for each task Viewing tasks In your task list you can quickly view all tasks or a specific task category You can choose between All Tasks Active Tasks Completed Task
140. slider to set the delay before the first repeat of a character Keyhan Properties heget Enable awi F Faget abri Auf Enpestrate Long Shot E Siow Tap hare and hold Gon a key to best Use this slider to set the repeat rate 22 HP Palmtop PC User Guide Changing Owner Information Double tap the Owner icon in the Control Panel Make the desired changes in the fields of the Owner Properties window Owner Properties Identification Mitte wi Code Phon Work Eaz TAE mp CS BIFES SE Mick Vaky Road Tap here to cause your ID screen to display when the palmtop PC is powered on Tap the Notes tab to add a note Greener Properties Ident fication Nigra Une the Noter taid to add ary additional infarmnaban mat inchided in thea Owner Identification CIC Cane Motes at Por Ori Tap here to display the note when your palmtop PC is powered on WorkingwiththeHP PalmtopPC 23 Setting a Password aN To set a password double tap the Password icon in the Control Panel 1 Enter a password of up to eight characters esia MRES gt Confirm your Paian Ser password by typing oh 88 App it again 3 Tap here to cause your password to Power On Protection take effect When your password is enabled you will be prompted for it whenever you turn on you HP Palmtop PC or try to change your password information Passwords ar
141. sociation by going through steps through 3 from above and tapping the Delete button Note that deleting an Association within bFIND will only delete the text from bFIND It will not delete any files from the Handheld PC To Use Search Completion Scripts bFIND uses scripts to drive third party applications to complete the search There may be times when you choose to open an application but you may not want to run a search You can disable the use of scripts in bFIND so it will not run a search 1 Tap the File menu item or use Alt F 2 Tap Use Scripts to disable and or enable this feature To Create Shortcuts for Searches and Results 1 Choose the Shortcuts menu item by tapping on it or use Alt S 2 Tap on Add Last Search or use Shift L 132 HP PalmtopPCUser Guide To create a shortcut to a search result 1 Highlight the search result 2 Choose the Shortcuts menu item by tapping on it or use Alt S 3 Tap on Add Result or use Shift R To create a Custom Shortcut to any document or file you may want to access quickly 1 Choose the Shortcuts menu item by tapping on it or use Alt S 2 Tap on Custom Shortcut or use Shift C 3 Type a name for the caption 4 Enter the name of the file you want to create the shortcut for 5 Enter new text here if you want to create a new search string Q Note A custom shortcut can only be made for all executables and any files that have
142. splay them using the following method e From the iconbar tap the Info icon In the Envelope Info window select the Show Currency checkbox 1 In the Expense Record tap the Amount field and enter the amount of the expense in the foreign currency 2 Choose the country and currency to use for this expense 3 Enter the exchange rate for the expense After entering your expense amount ExpensAble remembers the exchange WorkingwithPre InstalledApplications 91 rate for the selected currency If you use the same currency when entering sub sequent transactions ExpensAble uses this exchange rate to calculate your equivalent home currency 4 Tap OK Entering cash advance transactions If your company gives you a cash advance enter it in the Expense Record just as you would any other transactions Cash advances appear as negative amounts in the Expense Log e You can enter as many cash advance transactions as you need 1 In the Expense Log tap the New Line button 2 From the Expense Type field select Cash Advance 3 Enter the date amount and other information just as you would for a regular transaction and then tap Enter Entering full or partial reimbursements When you receive full or partial payment for an expense report you should record the reimbursement and update the status of your expense report envelope ExpensAble automatically updates the status of your expense report for you after you record the reim
143. ssages in the message list e A bold header indicates that a message is unread e An italic header indicates that only the message header has been downloaded Work ngwithPre InstalledApplications 115 A before a message header indicates that a message is stored on the server A indicates that a message is stored on your palmtop PC For messages stored on the server the Size column displays the downloaded por tion of the message followed by the size of the message on the server For exam ple a header with 0 0 5 0K indicates the message body has not been downloaded to Inbox and is 5 0K In your message list you can do the following e Sort your messages by tapping the heading of any of the columns in the message list e Tap Status in the Status bar to review which actions such as sending or copying messages you specified to be carried out the next time you connect e Check the connection symbol next to the Status button to determine whether you re connected Setting Inbox options You can set options in Inbox for sending replying to reading and deleting messages To set or change options 1 Tap the Options button on the toolbar 2 Tap the Compose Read or Deleted Items tabs as appropriate and tap the options you want for messages you send receive and delete as foam patra REET ieee A For more information about specific options tap the help button in the Options dialog box 3 When finished
144. ssing the tr button 10 HP Palmtop PC User Guide Setting Time and Date To set time and date for your home or visiting location do the following 1 Tap Date amp Time art lock Cats Tine Hore cay Mating ete dianne cute E Thu Mar 10 100 1025 Pe IGWIT 0E 00 Sp 1415 ep so lt lt 615 AMEI PM p sims Gotan 5 San framin Paris Miach 195 NE MT TFS 1 cS F 15407 9 10 11 dF 15 i4 3 Tap the date 4 Select the time and tap and drag the hands to adjust the setting 5 When you have finished tap Next Using the World Clock control panel you can change time zone date and time information whenever you want You can also set alarms apply daylight savings time and display travel information Usingthe HP Pal mtopPCfor the First Time 11 Entering Personal Identification Information The last step in the Welcome Wizard is entering your name address and other personal information Tew wa Propertie i daim Notes At Porson Oui Mame Ti kitan Randai FA Depay Owner Icientifioation Company Pierre Woks lt address DATE Gres See the section Changing Owner Information on page 25 for information on adding a password and notes about where to return your HP Palmtop PC if it is found Set up is now complete You can learn more about Windows CE in the User s Guide or online Help To access Help Tab Help on the Start menu Tap the button
145. t a Glance Plus To switch views tap on the appropriate button on the toolbar or double tap on the Month at a Glance Plus icon on the taskbar Day view In Day view tap the date that you want to see on the calendar Full day events appear in the box above the day s schedule Active tasks entered in the Tasks program appear in the box above the calendar To edit any task information just tap on the task to get the task card tile ee ET TEND Senlie Tim Ta 2 33 x i sr NINU WorkingwithPre InstalledApplications 53 Tip To quickly change the date tap the month or year on the calendar and then select the month or year you want Week view In Week view you can see a week s appointments all at once Tap the arrows to the left of the date headings to move forward and backward a week at a time Use the commands on the View menu to set the number of days displayed and to switch between hour and half hour time slots Tapping a date button takes you to that day in Agenda view Month view To get a Month view double tap on the Month at a Glance Plus icon on the taskbar You can also view your appointments for the day in the Month view by first tap ping on the date and then pressing the spacebar 6 Month Calendar Week View Day View 54 HP Palmtop PC User Guide Agenda View Agenda view shows you a summary of your appointments events and tasks for the day To add new appointments events or meetings use the
146. t of the cash advance in the Expense record and tap Enter e Tap No to return to the Envelope window Editing envelope information You can edit the information in the Envelope Info window at any time The changes are effective immediately Tap the Info icon in the iconbar The Envelope Info window has the same fields as the New Expense Report Envelope window 2 Make the changes you want and then tap OK Editing user information The desktop version of ExpensAble uses the information from the User Info win dow in the header of your printed expense report Each envelope has its own user information so you can have different headers for different expense reports in the same file To enter or change the information in the User Info window use these steps 1 From the Edit menu choose User Info ExpensAble prefills this window with information from the default settings 2 Enter information in the User Info window and then tap OK Entering expense transactions You use the Expenses window to enter or edit your expense information Each expense or transaction is displayed in the Expense Log e The Expense Log reviews and selects transactions you ve already entered You can t type into the Expense Log but use the stylus arrow keys or scroll arrows to move through the log and then tap a transaction to select or edit it Worki ngwithPre InstalledApplications 89 e To enter an expense transaction tap New Line
147. t one Replace Replace the current selection Replace All Replace all occurrences of the word phrase or data in the file Moving and copying information Before you can move or copy information in your file you first need to select it The easiest way to select information is with your stylus To move or copy a selection 1 Select the text you want to move or copy 2 On the Edit menu tap Cut to move the selection or tap Copy to copy the selection 3 Tap the location where you want to move or copy the selection 4 On the Edit menu tap Paste Fixing a mistake If you make a mistake use the Undo command to undo the most recent action You cannot undo more than one action To undo the most recent action e On the Edit menu tap Undo To undo the last Undo command e On the Edit menu tap Redo Using Pocket Word This section teaches you how to select and format text in Pocket Word It also tells you how to use Outline view to organize your document 70 HP Palmtop PC User Guide Once you have created your Pocket Word document you can either print it using Mobile Devices on your desktop computer or transfer it to Microsoft Word for further revision See Chapter 2 Sharing Information to find out how to print and transfer documents Selecting text As outlined in the following table Pocket Word offers some easy ways to select a specific portion of your document To select Do this e Any item or amount
148. t the Software or any copy or adaptation in violation of any applicable laws or regulations U S Government Restricted Rights The Software and Documentation have been developed entirely at private expense They are delivered and licensed as commercial computer software as defined in DFARS 252 227 7013 Oct 1988 DFARS 252 211 7015 May 1991 or DFARS 252 227 7014 Jun 1995 as commercial item as defined in FAR 2 101 a or as Restricted computer software as defined in FAR 52 227 19 Jun 1987 or any equivalent agency regulation or contract clause whichever is applicable You have only those rights provided for such Software and Documentation by the applicable FAR or DFARS clause or the HP standard software agreement for the product involved vi HP Palmtop PC User Guide CONTENTS Contents Vii Introduction 1 A Note on Models 1 About This Guide 1 1 A Closer Look at the HP Palmtop PC 3 2 Using the HP Palmtop PC for the First Time 7 Installing the Batteries 7 Getting Started 8 The Welcome Wizard 9 Partnering with Your Desktop Computer 12 3 Working with the HP Palmtop PC 15 Getting Started with Windows CE 15 Getting Help On line 16 Using AC Power 17 Managing Battery Power 17 Customizing Your HP Palmtop PC 19 Printing 25 Resetting 26 Transferring Files 27 Using a PC Card 29 Using a PC Card Modem 30 Using a CompactFlash Card 31 Synchronizing Data 31 Backing Up and Restoring Data 34 Contents
149. talledApplications 97 Changing the status of an envelope 1 In the Envelopes window select the envelope whose status you want to change If you re in the Expenses window you can change the status of the current envelope 2 In the iconbar tap the Status icon e Initially all envelopes have an In Progress status e If you choose Submitted fill in the date you sent the expense report in for approval and reimbursement e If you choose Partially Reimbursed ExpensAble takes you to the Expense Record so you can enter the amount of the partial payment in the Expense Record e Ifyou choose Fully Reimbursed ExpensAble automatically enters a reim bursement transaction for the reimbursed amount 3 Select the status for the current envelope and then tap OK Summarizing expenses The Summary Report gives you an overview of the transactions for the current envelope without elaborate formatting It focuses on the bottom line rather than on the details In the Summary report ExpensAble displays totals for your Reimbursable and Pre paid or Non Reimbursable expenses 1 From the View menu tap Summary Report 2 At the Summary Report report window you can view your expenses from all envelopes in the file grouped by reimbursable and non reimbursable expense type and transaction amount 3 When you ve finished tap OK Setting up a new file When you start ExpensAble you create a file to hold your expense report enve lopes
150. the information at the Add New Payment Method window and tap OK e In the Account Type section choose the Account Type for this payment method e In the Paid by section indicate whether you or your company pays for this payment method 3 Make any other changes you want to the Payment Methods list and then tap Done Editing and deleting payment methods 1 From the Lists menu choose Payment Methods 2 Select the payment method you want to edit or delete e To edit a payment method tap Edit You can change the payment method name and the account type e To delete a payment method tap Delete Confirm that you want to delete the selected payment method 3 Make any other changes you want at the Payment Methods List window and then tap Done Managing Envelopes Folders and Files Envelopes contain the expense information you ve entered for each of your ex pense reports Envelopes are organized in folders and both envelopes and folders are contained in an ExpensAble file e Group related envelopes into folders e If you don t plan to use folders slide the spacer to the left to hide the folders and give you more room for your envelopes Note Many of the tasks in the following table are on the shortcut menu in the Envelopes window Worki ngwithPre InstalledApplications 95 To Create an envelope Select envelopes Rename an envelope Delete an envelope Move envelopes into a folder
151. then tap OK MICROSOFT POCKET EXCEL In this section you ll find information about how to edit cells enter data manag ing worksheets and work with formulas Editing cells and data The following table lists information on how to complete various tasks in Pocket Excel To select On the Tools menu Go to a specific cell Tap Go To and then type the column letter and row number of the cell Create functions Tap Insert Function Define names Tap Define Name Insert delete rename or move Tap Modify Sheets sheets To On the Format menu Format cells Tap Cells Resize hide or reveal rows Tap Row Height Resize hide or reveal columns Tap Column Width Insert cells rows or columns Tap Insert Delete cells rows or columns Tap Delete Entering data using the Fill command You can use the Fill command to enter data automatically For example you can enter the same information in several cells or enter an incremental series When you use the Fill command formatting from the active cell is applied to all cells in the selection Work ngwithPre InstalledApplications 75 To automatically copy data 1 Select the cell or cells that contain the data you want to copy The source cells can occupy only one row or column 2 On the Edit menu tap Fill 3 Under Fill Type select Copy and then tap a direction in the Direction list 4 Tap OK To automatically enter a series 1 Select a cell and then type the beginning of the series
152. tion of this chapter To select a new Dialing Location for bFax 1 Choose Communications from the Options menu and select the Dialing tab 2 Select Use dialing location tap the button and select the appropriate Dialing Location from the drop down list in Dialing Properties Note If you do not wish to use Dialing Locations uncheck Use dialing location In this case every number will be dialed exactly as it was entered Make sure you have entered the correct Dialing Patterns You can set these by tapping the Dialing Patterns button in the Communications Properties go to Con trol Panel select Communications select the Dialing tab Receiving faxes To receive a fax choose Receive Fax from the fax menu Enter a name for the incoming fax or use the default name that already exists By choosing Yes the file will be replaced You can also manually receive a fax First attempt to receive a fax as specified above When the bFAX status dialog indicates that bFAX is waiting for an incoming call the Answer Now button will be enabled If you tap on the An swer Now button bFAX will cause the modem to go off hook and attempt to manually answer an incoming fax 104 HP PalmtopPC User Guide Adding recipients and documents to an existing fax Select the desired fax in Fax Workspace or Outbox Then add a recipient and a document as mentioned before Deleting recipients and documents f
153. tions 4 For Port select the virtual COM port you set up in step 2 Click Install New Port to add the infrared port if neccessary If you install a new port you may need to reinstall Windows CE Services 32 HP PalmtopPC User Guide 5 On your mobile device set up a new connection choosing Infrared port as the connection method 6 In Control Panel double click the Infrared icon In the Infrared Monitor dialog box on the Options tab make sure Enable infrared communications on is checked Test your connection by sending a file from your mobile device and check for your mobile device to appear in the Infrared dialog box Establishing partnership Line up the infrared port on your mobile device with the desktop computer s infrared port To synchronize from your mobile device tap Start select Programs then Communications and then tap ActiveSync Choose the connection to use e Serial Port lt speed gt for cable connections e Infrared Port for infrared connections e Network Connection for network connections If you do not have this connection option the network is not properly configured e Your own connection if you created one for modem or RAS server connection Finally select the computer name to synchronize with and click Connect Resolving conflicts A conflict occurs when the same item has been modified both on the desktop computer and the Handheld PC If conflicting items are found during synchroni zation one
154. tions e Tap to select a button or menu item e Double tap an icon to open an application e Drag the stylus across words or items to select them e Drag and drop a selection to another part of the screen UsingtheHP Pal mtopPCfor theFirst Time 9 Q Important Do not use any stylus other than the one that comes with your HP Palmtop PC to tap or write on screen Using a different stylus or an ordinary pen is likely to damage the screen Tips If you make a mistake while calibrating the touch screen or if screen accuracy diminishes over time you may not be able to use the stylus If this happens you can open the stylus calibration screen without the stylus by pressing CTRL ALT Setting the World Clock You can set the time zone you are in and if you wish an additional time zone such as one you may be travelling to These settings keep track of any reminders and alarms that you set later on Setting the Time Zone On the World Clock screen that appears do the following 1 Tap the Home City tab 2 Select your home city or one nearby from the drop D Thuy Mar 10 1008 DCE PR CCM TOs QI down list 3 When you have finished tap Next To specify the time zone for a place you are visiting follow the steps shown above but tap the Visiting City tab If the city you want or one near it does not appear in the list you can add it following the instructions in the online Help by pre
155. tions Enter details for mileage meals and entertainment and billing The Envelopes window is where you create and manage expense report envelopes e To start entering expenses double tap the envelope e Tap an envelope to select it Or use the arrow keys to move the highlight to another envelope e View total reimbursable amount for this file e Group envelopes in folders The lower right corner displays the total reimbursable amount for this folder Creating a new envelope Each ExpensAble envelope represents one expense report When you re ready to fill out a new expense report you start by creating an envelope and filling in the New Expense Report Envelope window 1 Tap the New icon in the iconbar e Information put in the Envelope Name field is for reference only If you don t enter a name ExpensAble calls the new envelope Untitled1 e Select the Show Currency checkbox if you want to enter currency and exchange rate information with each transaction 88 HP Palmtop PC User Guide e Select the Show Bill To checkbox to show a Billables field when you enter your expenses Use this if you need to charge expenses in the same report to more than one customer or department 2 Enter a name for the envelope and then fill in the rest of the fields 3 Tap OK 4 Choose whether to enter a cash advance at this time e Tap Yes and ExpensAble displays the Expenses window You fill in the amoun
156. ts also appear in Agenda view Changing or deleting appointments and events To change appointment information 1 Double tap the appointment that you want to change 2 Make the changes and then tap OK If you want to change only the time or duration of an appointment you can do so without opening the appointment card To move an appointment to a different day or time e In Day view drag the appointment up or down to the new time slot e In Week view drag the appointment up or down within that day or from one day to another within the week To change the time duration of an appointment 1 Tap the appointment 2 Drag the upper or lower triangular resize handle up or down ee aS ee Cr HE aa Ji T ON a m Eu Parks CT md toed bs le p aneri To change a full day event 1 Tap the event in the All Day Events drop down list 2 Make the changes you want and then tap OK To delete an appointment e Tap the appointment and then tap the Delete button on the toolbar or the DEL key Worki ngwithPre InstalledApplications 57 Q Important Appointments and events are deleted immediately and cannot be retrieved they are not moved to the Recycle Bin Aunt Sots Aih Brids Ee Ean Yew Go moe I Ad Po Baira e a i FR es a mire Teis 11 24 15 lp 2x WwW C0 21 22 CIN 5 EFTE 90 11 da Faa Fake degarimut Keel with cliy planer Padar Layo aPC Tar Le Appointments an
157. tup at any time by choosing the appropriate command from the Tools menu in Mobile Devices Q Note Double clicking a program icon in the Mobile Devices window displays the prop erties for that program or file it does not start the program Adding and removing software You can add Windows CE software programs to your palmtop PC If a wizard or setup program isn t available you can manually copy the program onto your palmtop PC by using the following procedure For more information refer to your software vendor s instructions You can remove software that you installed with a wizard or setup program by using the Remove Programs control panel 138 HP Palmtop PC User Guide To copy a program to your palmtop PC 1 Copy or drag the software program one having an exe file extension to Mobile Devices on your desktop computer as described in Transferring files to and from your desktop later in this chapter 2 On your palmtop PC create a shortcut for the program by tapping the program name or icon while holding down the alt key and then tapping Desktop Shortcut 3 Drag the shortcut to the Program Files folder in My palmtop PC This ensures that youill be able to select the program from the Start menu To remove a program from your palmtop PC 1 In My palmtop PC double tap the Control Panel icon 2 Double tap the Remove Programs icon 3 Select the program that you want to remove from the list and then ta
158. uidelines e Use parentheses to enclose ranges which are part of formulas and other function arguments For example A1 B3 represents the cell references and 1 2 3 represents constant values in the formula A VERAGE SUM A1 B3 SUM 1 2 3 80 HP Palmtop PC User Guide e Insert references into your formula by selecting cells on your worksheet When you select cells Pocket Excel inserts relative references in your formula 4 After you have completed the formula press ENTER Using references A reference identifies a cell or a group of cells on a worksheet It tells Pocket Excel where to look to find the values used in a formula A cell s reference is the set of coordinates that a cell occupies on a worksheet For example B3 to the cell at the intersection of column B and row 3 To see a cell s reference tap the cell and look in the Name box which is directly below File and Edit on the toolbar A cell range is a reference that covers two or more adjacent cells on a sheet For example the cell range A1 B5 includes cells in rows through 5 and in column A and column B Gt To quickly go to another cell or range type the cell or range reference in the Name box and then press ENTER You can reference only those worksheets that are within a workbook If the worksheet s name includes spaces such as January Sales enclose the entire sheet reference in single quotation marks January Sales To reference anot
159. ule record As long as your Phone Book fields have standard names that is you have not modified the Phone Book database field structure the translation is straightforward The suggested mapping appears in a table in the Phone Book Translation Field Map screen 44 HP Palmtop PC User Guide Phare Book Fields Oe Schedule Mekki Hume aiei Last aimee rst rame ES Business och Business phone 7 Hane nic Heme phone Arar och sinr phena 7 Fax ni Fax Tis oc Tite E Comgery oct Meteo Gonpany nic Gemeany p Ad risi uns Business dress Ad revet oc Meenas addres E The left column shows the names of fields extracted from thePhone Book data file Only the fields that have data are included The right column shows the names of Schedule fields An arrow in the center column indicates that the data in a Phone Book field in the left column will be copied to the corresponding Schedule field in the right column Note that multiple Phone Book fields for example Address1 and Ad dress2 can be mapped to the same Schedule field for example Business ad dress No arrow in the center column indicates that there is no mapping and therefore the data will not be copied You can add or modify the suggested mappings before translating the data For example if you have customized the name of a Phone Book field so that the HP PIM Translation Utility did not know how to map it you can define a mapping for it yourse
160. ur modem If the problem persists turn your palmtop PC off for a few moment before trying again When should I configure bFAX to use hardware flow control If you cannot successfully send a fax it may be necessary to configure bFAX to Use hardware flow control when communicating with the modem This op tion can be configured by choosing Communications from the Options menu and then selecting the Modem tab Typically this is only necessary when using mo dems that are not officially supported by Windows CE operating system It is not recommended that you use this setting if you can successfully send a fax modem If you must enable this setting you may need to reduce the baud rate in order to fax successfully More information Visit bsquare development s World Wide Web site at www bsquare com develop ment for additional product news and tips BSQUARE CORPORATION makes no warranty as to the accuracy or completeness of the foregoing material and hereby disclaims any responsibility thereof Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries bFAX bsquare Fax and bsquare View are trademarks of bsquare development Work ngwithPre InstalledApplications 109 INBOX Inbox is a messaging program that runs on your Handheld PC With Inbox you can send and receive email messages using a dial up connection and a PC modem card You can send an
161. urrent time If you do not specify AM or PM the time is set to fall between 8 00 AM and 7 59 PM the working day For example if you type 9 45 the time is set to 9 45 AM and if you type 7 30 the time is set to 7 30 PM Time changes you make to your home city automatically affect the visiting city and vice versa Setting alarms You can set as many as five alarms each with its own notification settings You can have the alarm play a sound flash a light or display an on screen message These alarms are separate from those you set for task and appointment reminders in Tasks and Calendar To set an alarm 1 Select the Alarms tab 2 Tap lt Alarm Description gt and then type a phrase Work ngwithPre InstalledApplications 135 m u Prin Boe oh Aa est Ba Fe farm Ce aD ES oe pees fe ure foe from z F4 efem fos H JE iem Sms os FETE Cie 5 3 Type a time or select a time from the list 4 To change alarm notification settings tap Options The alarm will sound every day at the specified time unless you disable the alarm To disable an alarm Clear the check box to the left of the alarm description CALCULATOR Calculator is an accessory you can use to make quick calculations on your palmtop PC You can find Calculator by tapping Start on the taskbar tapping Programs and then double tapping the Accessories folder You can use Calculator to perform common calculations in two ways In Standard
162. vice when the above actions are completed e When you disconnect messages you marked delete are deleted both from the service and from Inbox unless you have selected other options for deleted items as described later in Working in the message list To disconnect from a service Tap the connect disconnect button on the toolbar if you have not selected the automatic disconnect option or go to Service and tap Disconnect Choosing to work online or offline When you connect to an Internet mail service or to your Exchange or Outlook mail box Inbox downloads only the headers of new messages to the Inbox folder by default The original messages remain on the mail server You can work in Inbox online which means that you read and respond to mes sages while connected to the server Or you can disconnect from the server and work offline e Working online in Inbox is very much like working in a LAN based email program You can read reply to or forward messages which are stored on the server and the messages are immediately sent from the Outbox This saves storage space on your palmtop PC since you are only downloading the message headers While connected Inbox may check for new mail periodically depending on the service options you select You can also update the message list by tapping Refresh on the Service menu 114 HP PalmtopPCUser Guide e Working Offline allows you to connect to your mail server download your
163. view you can use on screen buttons and track your calculations with a paper tape In Pop Up view you use the keyboard to make calculations while you view an open document Working in Standard view ES UT al ja j em A nice feature of Standard view is the paper tape Besides displaying the last 100 lines of calculations the paper tape can also be used to reapply previous calculations Just double tap a calculation to apply it to the current entry For example if you are dividing a series of figures by 3 141529 you can double tap the 3 141529 line in the paper tape each time you want to apply it to a new calculation 136 HP Palmtop PC User Guide To clear the paper tape contents tap Clear Paper Tape on the Edit menu Working in Pop Up view ET NN eh LE re 2u js eu ie Pop Up view reduces the calculator to just the accumulator window so that you can open Calculator without hiding another document You can then use the Copy and Paste commands to add calculations to your document or to add numbers from your document to Calculator s accumulator window SYNCHRONIZATION WITH A DESKTOP COMPUTER Using Mobile Devices Mobile Devices gives you a view from your desktop of the programs and files stored on your palmtop PC When your palmtop PC is connected to the desktop computer you can use Mobile Devices to do the following e Synchronize appointments tasks and contacts between a Mi
164. w is included to allow you to preview your faxes before you send them To start bFAX Pro e Press the bFAX Pro icon on the hard icon panel on the screen e Double tap the bsquare FAX Professional icon on the desktop To start bView e Press Preview Fax Ctrl V in the Fax menu after you created your fax Creating a fax You cannot type a fax in bFAX Pro To create a fax open Microsoft Pocket Word and type your letter Save your letter a pwd file Pocket Word file or a txt file plain text file You can also use 2bp files for sending bitmaps or tif files when sending a previously received fax In bFAX Pro select New Fax in the Fax menu Ctrl N or double tap New Fax in the Fax Workspace folder Type a filename for your fax ow Type a descriptive new name for your fax when you create it or rename it later by selecting it then tapping it again 102 HP Palmtop PC User Guide Now you need to add a Recipient and a Document to your fax To add a recipient 1 Open the Add Recipient dialog box e Select Add Recipient from the Edit Menu or e Press Ctrl R on the keyboard or e Tap the Add Recipient button on the toolbar or e Double Tap in the empty area of the Recipient window 2 Enter the Recipient information directly or choose Contacts to browse your Handheld PC address list The telephone number will be dailed according to the set Dialing Patterns For details on Dailing Patterns see Connecting to an
165. werPoint files between your palmtop PC and your desktop computer e Using infrared communications you can transfer information between two palmtop PCs e Using a PC card and modem and a communications program you can connect to the Internet or use a RAS connection to connect to your company network Worki ngwithPre InstalledApplications 51 INFORMATION MANAGER FOR WINDOWS CE Information Manager includes three components e Calendar for scheduling appointments and events e Contacts for keeping phone numbers and addresses e Tasks for keeping track of your to do lists If you are using a Microsoft Information Manager such as Schedule or Outlook on your desktop computer you can transfer information between the above pro grams on your palmtop PC with the desktop Information Manager This allows you to have the most up to date accurate information on both computers Creating the initial database If you already have calendar contact and task information stored on another computer you have the following options for transferring the information to your palmtop PC e Ifyou have calendar contact and task information stored in a Microsoft Information Manager e g Schedule 7 0a or Outlook in your desktop computer you can synchronize your palmtop PC using the Mobile Devices e Ifthe information is stored in another palmtop PC you can transfer individual contact cards using infrared communication e If the information i
166. wing options 1 On the View menu tap Options 2 Tap the Appearance tab EE iej 11 Fete rc Sores FENN PEPA LEELA e ves aaae TAF RH a ea mae TRES E ca ie SOT AG Th AC Mi i E La irei T Hare MURS co 3 By default the Show Pictures Play Sounds and Make Page Fit Window options are selected To disable an option clear its check box 4 When finished tap OK Using cookies When you browse to a Web site that supports custom viewing you might be asked to fill out a form that provides information about you such as your name and interests The Web server stores this information in a file called a cookie that it sends to Pocket Internet Explorer When you return to that Web site Pocket Internet Explorer sends the cookie back to the Web server which uses the information to present you with a custom Web page To use custom viewing you must first enable cookies in Pocket Internet Explorer You can save up to 50 cookies and each cookie uses 4K of storage To enable custom viewing 1 On the View menu tap Options and then tap the Advanced tab 2 Select the Enable Cookies check box and then tap OK Setting security options Pocket Internet Explorer allows you to encrypt the information that you send and 128 HP Palmtop PC User Guide receive over the Internet so that unauthorized people will not be able to read it It also validates the originator and integrity of the information With security enabled
167. your information 6 When finished tap OK To edit tasks in the task list 1 Tap on the Task then tap Edit Task from the Edit menu on the toolbar to display the Task card You can also double tap on the task to display the Task card 2 Alternatively you can also use the Edit panel by tapping on its icon Delete button Go to the edit panel by tapping this icon ee tet kan TS yi Ti Carat Arar ory wee pr owe Peer unten CETTE Fi PIPI dipae ke ua idler wee HN Miss ur Trevis gaani bei INE NNV Wieg T Dira ara pad map WS di Paii bari EJ Reams 4 3 Make the changes you want and then tap Enter To quickly make changes to a number of tasks work in the task list with the edit panel displayed If you are making changes to reminders setting recurrence options or adding notes edit the task card directly 64 HP PalmtopPC User Guide To mark a task complete In the task list select the check box for the completed task or on the task card select the Completed check box When you mark a task complete it moves into the Completed Tasks category To permanently remove a task from the list 1 Tap the task in the task list 2 Tap the Delete button on the toolbar Tasks are deleted immediately and cannot be retrieved they are not moved to the Recycle Bin To permanently remove all completed tasks from the list On the Edit menu tap Delete Completed Tasks Tasks you delete on your palmtop PC will be deleted fr

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