Canon 400iF Quick Setup Guide
Contents
1. 2 Sided Original gt l Orig Content Orientation O You can also find the Address Book C on the Fax screen The Address Book one touch buttons are i Taman available on the Fax Basic e am Features screen as well The faam e i eae procedure for registering fax aes an 0n One Touch Hone a EQ Preview numbers is the same as with the Scan and Send function No How to Register One Touch Buttons lt Scan and Send oe lt One Touch Local gt Destinations 0 Specify the destinations Previous Favorite Settings p Settings p Ee 300x300 dpi S mp POF d 2 Sided L Original Orig Content RI Orientation i Dest Bcc Options x Cancel 16 By registering destinations in the Address Book or a one touch button you can reduce the time it takes to enter in destinations You can register not only e mail addresses and fax numbers but also file servers and groups of addresses You can register up to 1 600 addresses in the Address Book and 200 in one touch buttons Register Destinations gt Il All Address Lists yoareh by bob example com starfish organizatio starfish organizatio jim example com AIS Ute Close y Register Dei New Dest EJ x Cancel lt Back Destination Type E Mail edn weaieieacenacdesueunwm side avieruanuseanesaseohounesl E mail addre2. VGzixPogve einiad lt is he Die O ee XxX Cancel OK J Memory media is connected Oe eee m Using Data Stored in USB Memory 20 How to Access Stored Data Main Menu Select a function Memory media is connected Press Access Stored Files Memory Media Various Print Settings eM Bee eee ee ee eee Adjusting the Print Data to Fit the Paper Size If the image is too big or too small for the paper size it will be printed on this feature adjusts the image size to fit To use this feature select the paper size with Select Paper f the paper size selection is set to Auto the Sid eet a rinting easa i Defaults image will not be adjusted to fit on the paper X Cancel Start Printing i ido ARIS arinaa Easa i vanes gt Access Stored Files e Ready to print Favorite Settings gt E Selected 2 o Pages gt Change No of Copies gt emt ee Bee ee Print Settings W Finishing W 2 Sided Printing W Select Paper You can set sorting and You can set the machine to You can select paper Stapling when printing These print multiple page data on appropriate to the print data features are useful when both sides of the paper size from the paper drawer or printing PDF files containing multi purpose tray multiple pages a nnnnnnnnnnnmnnnmnnnnnnnmnmmnnmnmnmnmmmmmmmnmmmnmnmmnmmmmnmmmmnmmnm
3. Canon ImageRUNNER ADVANCE 500iF 400iF Quick Operation Ag Main Menu Acs Main Menu Select a function oe Quick Menu pe Copy Scan and Send Fax I Fax we Inbox Secure aa E Print Status Monitor Cancel This guide describes the basic operations of each function and introduces sev eral of the machine s most useful functions To learn more about the functions described in this guide see the e Manual After you finish reading this guide store it in a safe place for future reference Using the Control Panel Placing Originals Customizing the Main Menu Registering Frequently Used Setting Ag Combinations E lt gt Checking the Job Status Machine Status Copying Documents Sending Scanned Data Sending Faxes gt Registering w N New Addresses Storing Data in USB Memory ASS Q Using Data Stored 7 in USB Memory C Digitizing Documents Finishing Documents Printing tl from a Computer Printing with the Multi Se Purpose Tray Operating the Machine from a Computer Using the Control Panel The machine is operated and configured in the control panel By learning more about the various names and functions available on the machine you can use the machine more efficiently eM ee ll mmmnmmnmnnmnmnmnmnmnmnmnmmmnnnmnnnnnnnn Ze Settings Registration Key fp Brightness Adjustment Dial E Press this key to configure the machin
4. 3 Secure a Print Status Minitor Cancel L System Management Changing the Background of the Main Menu Screen You can select from five types of backgrounds See wee ee ee eee ee see Pe Registering a Function Key Shortcut Button Since shortcut buttons are always displayed on the left side of the touch panel display even when the function is switched you can switch the function without returning to the Main Menu screen lt Shortcut Button Settings gt Register functions as shortcuts gt Shortcut 1 gt Copy Unassigned i 2 3 4 amp SecurePrint a a Scan and Send SS Fax I Fax Inbox 4 1 2 F x Cancel System Management Mode Log Out To delete a shortcut button that has been set select Unassigned on the setting screen See www ee ee ee ee ee ee ee ee ee eee ee ee eee ee The first screen displayed after logging in to the machine is called the Main Menu screen It includes buttons that lead to the various functions function keys The Main Menu screen can be freely customized by changing the number layout and background of the function keys and displaying a button for switching the language etc 4 omy oO Press This Button at First see eee Other Main Menu Settings lt Other Main Menu Settings gt Display Language Keyboard_Swi Log Out Display Show All X Cancel 3 b Q 1D tem Ma
5. lt Back a Em A lt Page Numbering Set Type Position and Orientation gt 9 Set original image orientation and print type position o R Landscape When setting page numbers ser A eat 78 LGL gt LTR 100 400 Max 64 LTR STMT 200 50 a Auto 129 STMT gt LTR 25 Min Fit to Page XY Ratio gt gt x Cancel Orig Content Orientation Favorite settings or margins take care with the orientation of the original Select the button for an icon displayed on the touch panel display in accordance with the actual orientation of the original you have placed When using functions where the orientation of the original is important buttons for selecting the orientation are displayed on the setting screen eT Option Screen Functions The Option screen contains convenient copy functions like copying double sided originals such as driver s licenses or ID cards to a single sheet of paper etc Other convenient Option screen functions are described in Finishing Documents on p 24 Sem wee eee eee eee eee eee eee This section describes the Copy function Understand the basic flow of operations and the various information displayed on the Copy Basic Features screen to efficiently and conveniently make copies The various copy functions such as two sided copying and ID card copying can be set from the Copy Basic Features sc
6. lt Memory Media gt F to On gt gt press OK gt Original 3 Restart the machine Memory media is connected lt gt Scan and Store Orig Content Orientation x Cancel Scanning the Original Clearly Selecting the type of original enables you to easily specify optimal settings for your original type Se eee ee Meee ee eee ee ee ee ee ee ee ee ee ee ee ee ee E Photo E Text Photo E Text Select this option Select this option Select this QZ when scanning when scanning option when originals that Originals that scanning contain only contain both images e originals that images such and text such as contain only text SE as pictures and an illustrated news te such as a text illustrations article only printout a eee ee You can store scanned data in memory media Memory media can be connected to the machine through the USB port on the side of the machine to the right of the control panel When scanning data by setting the original type file format and file name you can save data in an easy to use format lt 9 Scan and Store Read O a E a W Sel ct Color Resolution Scan Size File Forma gt gt gt Orig tent 2 Sided Orienta Original Original T X Cancel Up Memory media is connected Favorite ttings gt PDI ij 3 a 300x300 dpi L
7. Envelope Horizontal Placement gt on ISO C5 Xougatanaga X Cancel Set lt q DL Monarch Specify the detailed envelope type settings gt press OK Alg Select the envelope type from the multi purpose tray paper size selection screen press OK sS K You can register paper information in advance llc This eliminates the need to set the multi purpose tray paper selection screen displayed each time paper is loaded in the multi purpose tray ABCDEF anon RADY 400300 UFR T Properties Page Setup Finishing Paper Source Guaity Calan lt Register Multi Purpose Tray Defaults gt On A Paper Size Paper Type Specify the number of copies to x Cancel print click OK fn Gee Operating the Machine from a Computer 30 What is the Remote UI The Remote Ul is a function for remotely checking and operating the machine It also enables you to directly print files on the desktop of your computer Various Remote UI Functions The information that can be exported imported includes the Address Book one touch button and Web browser information The exported data can be shared between imageRUNNER ADVANCE series machines and can be used to carry over settings when replacing a machine etc Switching the Login Serv
8. Long Edge Top Finishing aes fj Select the paper source and specify Enter the number of copies click the print settings gt click OK OK g5 A Jane I enaa HOutput Size Mi Page layout a Select the paper drawer that Select 2 on 1 etc to print m e Der contains the paper you want to multiple pages to a single sheet C tip ideo print on If you do not select a of paper paper drawer Paper Drawer 1 is i m Eo W Manual Scaling TEN Set an enlargement reduction MOrientation ratio to print with according to E Select Portrait or Landscape the paper size 3 _ _ for the paper orientation E E E E Setting the Finishing Mode Mi Finishing ERR Re mR E ETS ARE ae N RRM RE RAUNT Select Collate or Group for the l1 sided 2 sided Booklet Printing sorting method Set whether to use one sided or two sided printing W Binding Location The detailed finishing settings are Set the binding location when performing two equivalent to those for the Copy l ier function See the previous page sided printing or stapling eee a Printing with the Multi Purpose Tray How to Print Using the Multi Purpose Tray Before Loading Envelopes Q Loading Envelopes into the Multi Purpose Tray Make sure that the flap is facing up A COM10 No 10 Monarch DL ISO C5 You
9. Menu HM cisplay to another function without i and are dark when Quick Menu returning to the Main Menu the machine s main Press this button to display Status Monitor Cancel power is Off the Quick Menu buttons a Uae k One e eenean that you have registered to job status such as print send and perform frequently used receive jobs You can also use this setting combinations key to pause or cancel a print job ee ee ee Placing Originals There are two ways to place originals on the machine You can either place them on the platen glass or use the feeder When you want to copy scan multiple documents at once place the originals in the feeder When copying scanning originals that cannot be placed in the feeder books a single page of a stapled document etc place the original directly on the platen glass Platen Glass With the side of the original you want to scan face down align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner aS DT xX 4 Place the originals in the SS W feeder with the side that X 4 you want to scan face up eM Eee ee eee Numeric Keys Use these keys when entering numeric values such as when entering fax numbers or the number of copies ee eS nnsnnnnnnnnnnnnnmnnnnnnnnnnmnmnnnnnnnnnnnnnnnnnnnn Start Key Reset Key Press this key to start copying or ua Press this key to restore the standard sca
10. Menu Screen You can customize how a button s number size order and background appear in the Quick Menu screen just like with the Main Menu screen lt Wallpaper Settings gt Specify the wallpaper for Quick Menu Clouds Leaves Champagne Shared Corner Staple a Pastel Wave Gray x Cancel lt Register Quick Menu Buttons Select Button Location gt Select where to place the button 4 Shared lt Register Quick Menu Buttons Name and Comment gt Set the button name and comment as necessary 5 Sending E mail to John Name Not Registered 9 Comment gt 2 Sided Originals Compact PDF x Cancel x Cancel OK U Select the button to register Enter the Quick Menu button name press Next and a comment if necessary press OK Checking the Job Status Machine Status Log Screen The Log screen displays a list of jobs that have been executed Po To switch between the Job Status screen and the Log screen press the tab at the top of this screen You can also switch the job type such as copy jobs and send received jobs ee a Pe D 0 Send O Receive Store Consumables C O O a Job Status log Cony 7654321 amp 1x2 OK 16 17 Press This Button at First Interrupt C Priority gt _ Job Status Screen The Job Status screen displays a list of Emere jobs
11. that are currently being executed Bugi To cancel a job or change the job priority W Interrupt Priority for Copy Print Jobs select a job and press a button under the job Changes the priority of copy and print jobs log list W Print List for Send Jobs m Details a Press Print List when you have trouble sending Displays detailed information for the selected faxes etc The transmission status up until the job A three digit number starting with a Current time is printed indicates the status when an error has Beanired W Specify as Send Dest for Send Log Enables you to reuse a destination If you select a Wi Cancel i a Cancels the selected job Seem e wee ee eee ee ee eee eee eee destination in the send history and press Specify as Send Dest you can send fax and scan data to that destination You can check the status of jobs being executed or a log of jobs that have been executed from the Status Monitor Cancel screen On this screen you can change the priority of jobs and set a destination from the past send history You can also check the status of consumables ese The status of jobs being executed or the job history can be checked with the following icons Job Status Job Types Executing Fy Paused Need Paper 3 TY Copy Job RS Send Job Waiting 6 Secure Print S Print Job Ww Received Job Interrupt E Encrypted Secure Print 3 Send Job Network Job Priority Pr
12. ANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON HONGKONG CO LTD 19 F The Metropolis Tower 10 Metropolis Drive Hunghom Kowloon Hong Kong FT6 0273 000 XXXXXXXXXX CANON INC 2013 PRINTED IN CHINA
13. Sending E ma F to John 2 Sided Originals Compact PDF k Date Stamp Black amp White Status Monitor 1 0000000001 Cancel Scan and Send am Previous N Pae Vai Ready to send 2 Sided i Original Specify _ L Destinations Cpaons Details ee icc i f Dest Bec gt Specify the settings that you want to register press mg Register to Quick Menu When in the E mail Send screen lt Register to Quick Menu Settings for Recall gt Set action when registered button is press Display Confirmation Screen Whe Recalling Start Operation for Recall Operation Starts When Button Is Pressed Confirm the settings press Next select the operation that will be performed when you press the registered button press Next You can register combinations of frequently used settings as a single item in the Quick Menu By adding the login function to the combination you can register different Quick Menu Buttons for each user customizing the Quick Menu for each user s needs Personal Shared Button When logging in through Single Sign On H you can register a Personal button Settings registered under the Shared button are available to all users You can add your individual setting combinations under the Personal button and settings you want to share with coworkers under the Shared button Customizing the Quick
14. TR File Name i lt gt Scan and Store lt Scan and Store gt Press the Start key to scan the next original i Change Settings Black 100 FL Pages Store to 1 gt 2 rork_l Start Select the USB as the data destination press Scan gt configure the settings for scanning press the Start key a LTR gt gt i Favorite Settings gt E PDF o bnnsnnnnsnnnnnnnnnnn Setting the File Name You can use up to 24 characters for the file name If you do not specify the file name the current date and time are automatically assigned as the file name ee Scan and Store Start Storing J a ZA Data Error Waiting to scan Selecting the File Format That Suits Your Need When converting an original to scanned data you can select the following file formats JPEG TIFF PDF XPS OOXML For more mm information on file formats see Digitizing Documents on p 27 ee es Removing the Memory Media When removing memory media from the machine make sure you first press and follow the instructions displayed on the screen If you do not follow the proper procedure the scanned data may be damaged or may not be stored in memory media ee eee m see eee eee amp File Name Max 24 characters ABC lt gt Backspace Alphanum v ow Pea THY UT POR Pe e APSO ee
15. e original type to scan M Photo Bp Text Photo XxX Cancel You can perform adjustment with lt Background Density gt to send clear faxes when the text printed on the reverse side of originals using thin paper is visible lt Density gt Adjust the density Background Density Adjust the density of background and bleed thru areas Auto Adjust gt XxX Cancel OK ee 13 g Sending Scanned Data How to Send Scanned Data via E Mail Main Menu lp a Scan and Send ae the destinations Revis orite ings p settings Black amp White a 300x300 dpi gt Enter the e mail address press OK You can also specify the destination from the Address Book or a one LOUEM DUTTON LTR PDF Various Send Settings Scan and Send eM eee ee eee eee Sending Data According to Specify the destinations e e Select the resolution the Original Type 44 oodi og l You can send high quality data by a sooi 2 ae specifying the settings such as original type S Coman Ultrafine and resolution according to the features of aco le ee Address One Touch New Sending Data to a Server In addition to sending data as an e mail attachment you can create a shared folder on a network to perform centralized management of scanned data on a server You can send to file servers that Support vario
16. e print function from the menu of Select the machine as the printer to the application you are using print from click Properties Various Settings on the Basic Settings Tabs Install the Printer Driver a Canon iR ADV 400 500 UFR I Properties Basic Settings Page IE Defaut Settings Output Method Install the printer driver in the computer to use for printing in advance For Lis instructions on how to install the driver see the installation guide included on the printer driver CD E Tsided 2sided Booklet Printing p 2 sided Printing DR a a A a ee aa a Ce ea Ore ip A e lt f q4 Binding Location Ee Long Edge Top Printing Documents Privately Select secure printing when executing a print job The print job is protected by a PIN The print is only output after entering the PIN from the touch panel display of the machine waa Checking the Print Settings and Device Pe KE Settings You can check the print settings and the optional equipment attached to the device 1 R a eee ee 26 Use the printer driver to print data on your computer from the machine The printer driver con tains many print settings but the most frequently used settings are on the Basic Settings tab Utilize the Basic Settings tab first Ta Letter Scaling Auto
17. e s settings O gt Use this dial to adjust the brightness of and to register items on the machine E the touch panel display Energy Saver Key E Volume Settings Key You can set the machine to enter sleep mode o Kn gt Press this key to adjust the volume of the when you do not use the machine for a while alarm when sending or receiving a fax When you want to use the machine again press this key to cancel the sleep mode eT Counter Check Key ESSE ne rer Check Press this key to display the total number of copies and prints output with the machine ee eee Energy Saver Main Menu Select a function Ea Quick Menu E Cow Scan and Secure Print Status Monitor Cancel Processing Data Error Main Power em eB eee Touch Panel Display By using the touch panel you can select Edit Pen functions such as copy and print and Indicator Lights The pen used to operate the configure the settings of the machine These lights indicate control panel is stored here f the status of the Sanne nen ennenen ennnen machine They flash when a job is being ee ee eee If the desired function is not displayed try pressing Show All ee ee PE E A ETAR E A E EE E aan sasebastaaiisy processed or an error has occurred are lit Han AAA to displ Bi Copy beeen itch th ee w machines play ress these buttons to switch the main power is On the Main
18. early display scanned data Searchable E Encrypt o Trace amp AA Smooth a Apply Policy Ta Encrypt x Cancel Compact OCR Text Searchable Add Digital 5 Signatures W Apply Policy You can create a PDF compatible with the Rights Management Server The permission to access the stored PDF can be edited with the Adobe LiveCycle Rights Management ES Some functions require optional products Some buttons may not appear on your machine ee Mi Trace amp Smooth W Digital Signature Finishing Documents Various Finishing Functions E E Dec Resa E E E AA T ca A A A E A A E A A N E E E T N T A A mee Sat Rina of pages to lay out on 1 sheet of paper YD Sorting Copies E pm ne E a Ri Landscape Set Details f Change 3 B an Favorite Settings i al h i ih co i Offset Shifts the position of each copy set while SS printing and can be combined with the Collate AZ or Group function An optional staple finisher is required to use this mode Copy Ready to copy orientation of the original and specify the settings according to the instructions on the screen When using the Staple function take care of the 3 Q BED 100 LTR Dir an Select call ect zeit O pn Place the original so that its top edge Orientation S 2 Sided Densi aan is inserted in the feeder Seros ne
19. eel it is troublesome to enter a fax number register it in the Address Book or a one touch button You can also adjust the density and resolution to send faxes that can easily be read by the recipient GHI JKL MNO Specify the destinations Details Delete Tone Dest On f Hook gt Address Book Original Type R Al 2 Sided Original gt EA Preview One Touch Data Error Enter the fax number using the numeric keys You can also specify the destination from the Address Book or a one touch button Sending Faxes According to the Original Type With originals that are comprised only of text or originals that contain photos you can send clear and highly faithful faxes by setting the various functions such as resolution density and the original type according to the features of the original 200x100 dpi Normal LTR Density HI Resolution W If you raise the resolution the size of the data sent for the fax is higher but the fax will be more faithful to the original For example you can send originals that contain only text with a low resolution and originals that contain photos etc with a high resolution Original Type 2 Sided Original lt Resolution gt Select the resolution 200x400 dpi Superfine Preview 400x400 dpi Ea 200x200 dpi Ultrafine Fine Cancel lt Original Type gt Select th
20. gatanaga 3 Load the envelopes so that the flap is on the far side EJ Nagagata 3 Load the envelopes so that the flap is facing towards the machine Take the stack of envelopes and loosen them and then remove curling Also remove the air inside the envelopes Printing to Paper Loaded in the Multi Purpose Tray from a Computer Canon iR ADV 400 500 UFR I Properties Finishing Paper Sou rce Quality dament directly to the default out making changes Ci About WordPad T Select the multi purpose tray gt click OK Click Print Properties from the application you are using For instructions on using the printer driver see the previous page 28 You can use the multi purpose tray to copy and print to various types of paper including enve lopes labels transparencies and bond paper Note that the direction to load envelopes depends on the type of envelope ABCDEF Settings on the Machine lt Change Multi Purpose Tray Paper Paper Type gt Select the paper type All O E Labels 151 181 g m2 165 g m2 j 3 Bond 75 90 g m2 90 g m2 f DPEN v Simple gt Settings Custom Size Envelope al A A B Size BE E Xx Cancel Set lt Back o m By o mM al lt
21. ice The machine supports various login services The login service to use can be switched using Service Management Service Mi Department ID Management Manages login information using an ID and PIN assigned to each department The number of prints made can be counted and copy limits can be set W Single Sign On H SSO H Manages login information using an ID and password assigned to each user Enable SSO H when using functions that require user personalization such as Quick Menu personal buttons and personal folders Surstocess Flea D Deporerant Management Seeing es eee You can check the consumable and machine status You can check the amount of remaining paper and toner An error message is also displayed on the top screen when an error has occurred el ee mmm You can use the Remote UI function to check the status of the machine and specify settings from the browser screen of a computer on the network Use the Remote UI to comfortably perform operations such as editing the Address Book and importing ex porting device settings using the keyboard of your computer How to Access the Remote Ul 92 168 92 128 Auto p Subnet Mask 255 255 255 Gateway se 168 82 2 Address 192 168 92 2 E Backspace XxX Cancel OK by gt Open a browser on your computer gt enter the IP address of the machine in the addres
22. inting z Sent WA FaxJob Memory Media Job Error Before Output Fax Job Report Print Job Canceling After Output Checking the status of consumables Press Consumables to display the 3 N status of consumables such as paper A and toner d 4 ABCDEF EY Remaining amount of toner I DLE OK 100 to 11 secoer W Register Destination for Send Log Low 10 to 1 If you select a destination in the send history and Empty 0 press Register Destination you can register that B Amount of waste toner destination to the address book OK 0 to 79 a 900 0 W Check I Fax RX for Receive Jobs Log a ree Enables you to check whether any new l faxes have Remaining amount of been received staples OK 100 to 26 Low 25 to 1 Empty 0 L ee eee ee 10 Enlarging or Reducing You can copy from one paper size to another such as from LTR to STMT preset zoom or change the zoom ratio manually by entering an enlargement reduction ratio You can press Direct to cancel the set zoom ratio Caution Regarding I check ettings gt 100 LTR Dir Copy Select Paper ect Ratio b Favorite Specify the copy functions as necessary Options Original Orientation Numbers with Hyphens Total Page Numbering E X Cancel Set
23. ion A amp S gt Paper That Does Not Support Finishing yw eS Density Original Type Do not use the finishing functions with the following paper as doing so may not work properly or may cause trouble 1 3 aa Custom Size papers Transparencies Envelopes Labels These finishing functions can also be set when printing from a computer See the following page Q AAA lt Finishing gt Select the finishing type A A A O p B O a Kg S Collate Group Same Page Order Pages X Cancel Set lt 4 Back a Press Staple gt Next Select the position for stapling and the original orientation press OK lt Finishing Staple Position gt Select the staple position Jrig Content Orientation 29 Aa Printing from a Computer How to Print from a Computer Send the document directly to the default printer without making changes 5 Copies Print preview Preview and make changes to pages before Number of copies 1 2 Einen Current page Selection Collate C 10 Pages m ee Page numbers and or page anges separated by commas counti from the start of the document or the section For example type 1 3 5 12 or pisi p1s2 pis3 p8s3 Print what Document z Zoom Print All pages in range z Pages per sheet Page i Scale to paper size No Scaling z ES Gas Select th
24. maining Toner Shared Credential Management d Remaining Black Toner ME OK ae a mach INe Message Board Service Management Service Ree ww eee ee ee ee ee ee ee m mmm mmm m P Message from System Manager User Setting Information Support Link Management Service Support Link Portal Display Sittings Copyright CANON NC 2012 All Rights Reserved em lll mmmnmnnmnmnmnmnmnnmnmnmnmmnmnmnmnm hmn Installing software and managing You can use functions that are convenient for user setting information can only be operating from a computer such as managing performed by an administrator the Address Book and performing direct printing a ee eee ABCDEF AIEN o m By o A e 5 l ot AIG sS K AIAC ABCDEF Wajo Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Park Melville NY 11747 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario L5T 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 1185 XB Amstelveen The Netherlands See http www canon europe con for details on your regional dealer CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 China C
25. mmmnmmmmmmmnmmmmnmmmmmmmnmmmmnmmmmmmmmnmmmmnnmnmmmmnmnmmnmmnmmnnnmnmnmmmnmmm mmm m You can print data stored in memory media You can also have the machine automatically adjust a PDF or XPS file to print to a selected and loaded paper size and can set sorting or stapling when printing multiple pages Furthermore you can print files that have been stored in another imageRUNNER ADVANCE by accessing it Access Stored Files Access Stored Files am Select a file and specify the purpose aP mork_1 Selected 1 Favorite Settings gt Selected 1 g Select Paper Specify gt Pages gt P 2 Sided Bestaan Printing UBUOTTS eTaults N Memory media is connected Type Name NVN 2 ehh di B 001 ing 20 2008 11 11 12 16PM 1 Hf 001 tif 4 2KB 11 13 4 16PM a _ v E Clear Display Folder _ __ Selection Image __ _OpepatierrsF Edit File fie Select the USB where the print data Configure the print settings is stored select the data you press Start Printing want to print press Print ao a If an imageRUNNER ADVANCE with an Advanced Box exists Sie ae on the same network this machine can access and print data gt Open a Doc in the Advanced Box of that machine You can also store data scanned using this machine in the Advanced Box of another imageRUNNER ADVANCE on the network You can use this feature when printi
26. ng PDF or XPS files ee m Pee Removing Memory Media When removing memory media from the machine Select the memory media to remove make sure you first press GEE ee ee A the button and follow ee the instructions displayed 2 on the screen If you do L not follow the proper Era procedure the data may pe be damaged a ee mm 21 Digitizing Documents Booo Fie Pome T iy Ne lt File Format gt Specify the destinations Select the file format Address a 7 New Book One Touch Destination Press the file format button Divide into on the Scan and Send Basic Pages Features screen x Cancel OK a File Formats W JPEG EXPS Create a JPEG file The Grayscale or Full Color Create an XPS file You can also specify additional mode is automatically selected for the color settings de a W OOXML W TIFF Create an Office Open XML pptx file The Create a TIFF file The Black amp White mode is Grayscale or Full Color mode is automatically automatically selected for the color mode selected for the color mode You can also specify H PDF additional settings Create a PDF file You can also specify additional Color settings Gray Scale i Black and White The symbols displayed in the file EOI 5 format button indicate the color XPS mode that is automatically set or the color mode that can be selected SE ee eee ee m 22 You can send or st
27. nning settings of the machine Stop Key ID Log In Out Key Press this key to stop a copy scan job Press this key to log in out when using currently in progress the login service Clear Key Press this key to clear entered values or characters a eee AIG sS poor ABCDEF olaaa Customizing the Main Menu l Selecting a Function Main Menu Button Display Settings gt Shortcut Button Settings gt Main Menu Wallpaper Settings gt Other Main Menu Settings gt 910100 Changing the Function Key Layout You can set to display hide each function key and place frequently used function keys in easy to access positions You can also change the number of keys displayed on a single screen see eee eee lt Main Menu Button Display Settings gt Set the layout of the function buttons Layout Function Bex B EI Scan and Send 23 SS Fax I Fax Inbox amp SecurePrint a Tutorial txd Delete Blank x Cancel D System Management Mode EY Enables you to select the number of buttons and the layout EJ Enables you to select the order to display the function keys Enables you to place a blank space on the Main Menu screen Semen eee eee ee eee eee eee eee ee Main Menu Select a function Qf Main Menu oP Quick Menu pe Copy Scan and Send Fax 1 Fax gt Inbox
28. ore scanned originals in a variety of formats such as JPEG XPS and PDF Also when sending storing a PDF file you can outline images reduce the file size and perform a wide variety of other settings Select the optimal file type for how you want to use the digitized data eT lt Set Details gt Set PDF file options Wi Trace amp Smooth You can create a PDF file containing an outline image that is reusable in Adobe Illustrator By overlaying scanned images you can display clear easy to read text in the document E Encrypt You can create an Encrypted PDF You can set restrictions on opening and printing the PDF and can password the PDF as well Hi Compact Use this when you want to reduce the file size You can compress a scanned original using a high compression ratio W OCR Text Searchable Use this to extract text data from the part that can be recognized as text You can search the created PDF document W Add Digital Signatures Use this to extract text data from the part that can be recognized as text You can search the created PDF document a Adding Settings to a PDF You can add certain settings from Set Details when selecting PDF XPS or OOXML as the file format W OCR Text As shown in the sample image you can combine multiple settings including Digital signatures to help prevent data from being altered OCR to allow text searching Encryption Trace amp Smooth to cl
29. r ment Mode Log Out AY switching the veg If you need to frequently EB seo switch the language 3 you can place a shortcut button for switching the language on the top of the screen ABCDEF o mnmnmmnmnnnmnnnmnnmnmnmnmnmnnnn Displaying all the function keys B Displaying a shortcut to 3 H If the function you want to use is not Settings Registration displayed on the Main Menu screen press You can place a shortcut button for an item Show All The hidden function keys are that can be set from Settings Registration displayed such as automatic density correction or paper drawer settings This enables a setting to be quickly displayed without selecting it from Settings Registration eee Ag Various Quick Menu Functions Quick Menu Button By registering a combination of settings as a Quick Menu button you can perform a series of settings with only one touch You can also add a send destination to the setting combination thus helping prevent mistakes when sending Send the scanned image in Scan two sided original Compact PDF format via e mail gt Sending E mail 7 to John 2 Sided Originals Compact PDF GE Name of the Button q Comment for the Button eee eee oe Registering Frequently Used Setting Combinations Press This Button at First P Quick Menu Ye Main Menu iB ais Solccta DUNORS i oP Quick Menu b
30. reen x Ready to copy Check Settings gt o LTR jpy Select Paper ect Ratio gt a ET Orig Content KZN ET kaa 3 Orientation gt I 2 Sided A Density Original Type Favorite 3 lt Select Select the paper to use Auto LTR LGL MP Tray B MP Tray Bl Select the paper drawer that contains the paper you want to copy on Paper Drawer 1 is selected by default Change MP Tray Paper Enter the number of copies to make using the numeric keys Data Error Details of Selected Paper gt DLIR Plain 22 24 Ib bond Eg Alg sS poor Po ee Check Confi rming the Copy Sa an ON hat press Change to change settings If you have specified multiple 2 Sied gt I Sided 2 Sided 1 copy settings check them before sir ITI executing the copy You can also Ea i change the settings from the k s displayed screen SNe ee ee ABCDEF eS eee Selecting the Optimal Paper for Copying When changing the paper select a paper drawer or the multi purpose tray Information for the paper loaded in the paper drawers and the multi purpose tray is indicated with an icon on the Copy Basic Features screen and the Select Paper screen Paper drawer number Press Options gt Remaining paper Copy ID Card 7 Paper
31. rve a Orig Content 2 Sided gt Press Options mo Y i Orientation on the Copy Place the original so that its left edge is inserted in the feeder F W Landscape Density N Original Type Screen a Depending on the alignment of the paper and the Finishing stapling position the staples may be inserted from the back of the paper You can use the Staple function when a staple finisher is attached to the machine 24 By setting a finishing function when copying or printing you can output documents in a man ner that is easy to see and manage This is especially useful when copying or printing documents with multiple pages for example by using the Collate function to collate copies in page order or the N On 1 function to combine multiple pages together on a single sheet of paper ABCDEF Printing Multiple Pages to a Single Sheet of Paper You can copy one sided You can print a multiple originals to both sides of the page document or two Z paper or two sided originals sided document on a single p to separate sheets of paper sheet of paper f Two Sided Printing ols ala lt 2 Sided gt Select the type of 2 sided copying wa E ee i ap dP d 2 Sided gt 2 Sided gt 2 Sided 1 Sided Orig Content Orient 4 Finishing Copy Format f z gt Book Type Set Details Ri Landscape X Cancel Set 1 1 Orig Content Orientat
32. s field and press ENTER on the keyboard log in from the login screen Check the IP address of the machine in TCP To log in as a system manager enter the IP Settings Settings System management ID System PIN gt Registration click Administrator Login To log in as a general user click General User Login Wi Main Screen es n nnnnnnnmnnnnmnnnnnnmnnnnnnnnnnn a imageRUNNER Oe ae SRN Login User 7654321 Log Out r h k i i 3 roduct Name Ser umber i ADVANCE ee You can check the job 3 Remote UI Portal Language Engisn _v Mail to System Manager status and histo ry You l Can perform operations Last Updated 21 09 2012 11 11 35 sama MonitarGancel j such as switching the Device Status Settings Registration ava O rd eT of J O bs Printer Ready to print i k Scanner Ready to scan Eee eee eee eee eee eae eee r Fax Ready to send or receive faxes Error Information Fax l Fax Inbox No error Paper Information Paper Source Remaining Paper Paper Size Paper Type 3 Address Book Multi Purpose Tray None Unknown Undefined Drawer 1 OK LTR Plain 2 81 90 gm2 aA AAA A EEE EEE Drawer 2 CL OK LTR Plain 2 81 90 g m2 Quick Menu You can perform Drawer 3 C OK LTR Plain 2 81 90 g m2 1 Drawer o LTR Plain 2 81 80 g m2 settings registration Management Tools a 1 Remaining Toner 7 and restart the Item Name Re
33. ss Select the type of destination you E Fax would like to register Fax number subaddress and password The information that is required H I Fax differs depending on the type of l fax address mode and conditions if required by destination you are registering the destination Check the information required for W File each type of destination File destination s file path protocol host name ABCDEF Q Q lt Register One Touch gt Select an item gt iv m lt Register One Touch gt Select an item Select the one 3 touch button you would like to register to press Register Edit Lo Select the type of destination to register ajajaja storing Data in USB Memory 18 How to Store Scanned Data lt 3 Scan and Store Specify a location to store the scanned data Insert a USB Flash Drive into the machine s USB port place the original Memory media is connecte i Various Scan Settings lt 3 Scan and Store Ready to scan If Network and Memory Media are not displayed as in the screenshot below perform the following steps These settings can only be i 3 performed by the administrator Black amp 300x300 dpi White 1 Press Settings Registration Select Color Resolution Preferences Display Settings l Store Location Display Settings 2 Set lt Network gt and
34. the File Format That Suits Your Needs When converting an original to scanned data you can select the following file formats JPEG TIFF PDF XPS OOXML For more information on file formats see Digitizing Documents on p 22 ABCDEF Al UG 8 Original Ry Orig Content a aaa eae aa Entering the Subject and Message A title and message can be set for the data to send in the same way as with regular e mail You can also add a file name to allow the content of the file to be identifed without opening it wee ee ey lt Personal Folder gt Register Personal Folder Protocol Windows SMB i A Hotho I title Meeting FTP 7 x Folder Path WebDAV aa GUESS to xxx01 example com Options Search Host Browse 15 Registering New Addresses How to Register New E Mail Addresses in the Address Book lt Address Book Local gt Destinatinn gt Other Ops gt Main Menu Select a function All All Address Lists v 3 File 1 starfish organiz g File 2 starfish organizatio Jim jim example com amp John 123XXXXXXX AI ABC DEF GHI JKL MNO PAR STU WX YZ 0 9 E EE Scan and Send am Specify the destinations Previous Favorite Settings p Settings p i Black amp White 5 300x300 dpi ld Register Edit gt ee LTR PDF Address Book
35. type and orientation ee Sending Faxes How to Send Faxes Q Main Menu Scan and Send f Tutorial Vanos Fax EUNCHONS eM eee eee You can specify the destination from the Address Book or a one touch button It is Convenient to register destinations in the Address Book By registering frequently used destinations in one touch buttons you can eliminate the need to search for them in the Address Book For information on registering destinations to the Address Book one touch buttons see Registering New Addresses on p 16 A Specify the destinations 09 27 2012 10 23 AM Dest No 0 0 0 w Dy oo vi lt Address Book Local gt All v All Address One Touch E E A Address Book J John BManual Team 1 20 Register Mike Address Book You can register One touch buttons You can up to 1 600 destinations register up to 200 destinations Pe W Original Type Select Text for originals that have been printed out and are comprised Ne q mainly of text Select You can adjust the volume of the incoming fax tone Counter Photo for photo or hand using the button on the side of the control panel drawn originals Adjusting the Volume of roe the Incoming Fax Tone Seem ee ee eee ee eee eee eee eee eee eee 12 The basic steps for sending a fax are to place an original and specify a destination fax number If you f
36. us protocols including SMB FTP and WebDAV Personal Folder emt ee Bee eee ee eee ee eee eee Sending to a Personal Specify the TX destination file server 3 F O d er Protocol Windows SMB v Host Name p no SHE By registering a shared folder on a Folder Path WAY Tosend toa file server it is necessary network as a personal folder you ret fem 6toset a server name host name can send scan data to that folder Search Host Bowe folder path user name and password This function can be used when os on the machine according to the performing user authentication with ms settings of the server a login service such as SSO H eee 14 You can scan originals and send the data as e mail attachments You can also send the data to a shared folder on a network When scanning originals you can select a file for mat such as PDF or JPEG See the previous page for information on setting the suitable scan settings for an original w Scan and Send lt Scan and Send gt Press the Start key to scan the next original Ready to send Settings p Settings p 09 27 2012 9 02 AM Black amp White gt 300x300 dpi E Change Black 100 aE Settings Q start PDF 2 Sided Original Orig Content Speci D is Da C L t Orientation l DSSNANDNA Options more eee Specifying Settings According to Data Error the Original to Scan Selecting
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