BT PaperJet 40 User's Manual
Contents
1. then amp D Press BJ or EJ to select CONTRAST LOM MEDIUM or HIGH then press Sending faxes Insert the document with the text facing towards you in the document feeder If required set the contrast and resolution Dial the number or select from the Quickdial or Main Directory entries Press qm to begin sending Stop To cancel sending press If the number is engaged your BT PaperJet 40 will dial again Receiving faxes Faxes are received automatically unless you change the reception to manual see page 19 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 If you answer a call by picking up the handset and hear the fax tones StaniCu Receiving a fax via an external phone If you have attached an external phone and hear the fax tones when you answer a call Press to start fax reception on your BT PaperJet 40 Receiving faxes into the memory If you run out of paper or if the ink film is empty incoming faxes will be stored in the memory Your BT PaperJet 40 has a memory capacity of approximately 15 standard pages Memory indicator If you have documents stored in the memory the display shows and CHECK PAPER or REFILL INK FILM as appropriate The red indicator also flashes When paper is inserted or a new ink film is installed the memory will print out the stored documents automatically Once printed the document is deleted from the memory If the memory beco2. User Guide BI PAPERJET 40 d Welcome to your BT PaperJet 40 multifunctional fax machine m Amultifunctional machine that combines phone fax and copying functions a Send and receive faxes Easy controls let you adjust the resolution and contrast for fine details drawing and photographs m Enlarge reduce and make multiple copies of original documents a Quickdial directory lets you dial your 10 most important or frequently used numbers by pressing just two buttons a 50 Name and number directory makes it simple to store and dial numbers for faxing and phoning m Redial any of the last 5 numbers stored in the redial list This User Guide provides you with all the information you need to get the most from your fax machine You must first set up your machine before you can use it This doesn t take long as it is easy to do Just follow the simple instructions on the next few pages or see the Quick Start guide enclosed m Need help If you have any problems setting up or using your BT PaperJet 40 please contact the Helpline on 0870 241 6538 Alternatively you may find the answer on the web at www bt com fax or in Help at the back of this guide Got everything BT PaperJet 40 machine Handset Curly handset cable Mains power cable Telephone line cord Quick Start Guide User Guide Starter ink film pre installed BT PaperJet 40 UG Issue 2 Edition 2 18 03 04
3. 31 Copy a number from the calls list to the directory eead diae mak ee ee 31 Copy a number from the calls list to the Quickdial directory 0 0 e eee eee 32 Additional settings Print list of original settings 55 Help Dutton sies e Re ded 33 Time and date 0 00 eee eee pied 33 Header number een 33 Header name eee ee eee 34 Ringer melody 0 cee eee eee eee 34 Ringer volume eee 34 Loudspeaker volume llle 34 Connecting a telephone answering machine 35 Installing a new ink film Ink level indicator llle 56 Plug n Print card indicator 56 Install a new inkfilm llle 56 Help uacua X RE A ac a8 a Y E 40 General information Safety ca veaa sek RR deco 64 A Y Ro seas Sed 45 General seresa e aia ae rada euis 45 Cleaning ssi rarcsier ertan ranto ees 46 G arantee 2x sace aa E E GG v up Eaa 48 In this guide Technical information How many fax machines telephones can you have sersa epesros ies ees 50 Switchboard compatibility 50 Switchboard external line access code 50 Set access code 1 ee ees 50 RATE seres d RR Dr wee wt eee RES 51 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting started Location WARNING You need to place your BT PaperJet 40 close enough to mains power and Do not place your BT PaperJet 40 in the telephone sockets so that
4. is displayed the day night mode is switched on Change day and night periods Night time is pre set to 10pm 6am but you can change these times to suit your preferences Press then 479 Enter the time you want your machine to begin the daytime XX settings e g 0800 for 8am Press to confirm Enter the time you want your machine to begin the night time C settings e g 2330 for 11 30pm Press 4 to confirm Change day night settings You can adjust the maximum number of rings you will hear when you receive a call 0 7 Faxing 25 26 Faxing IMPORTANT In silent mode only fax messages will be received not phone calls BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 the number of rings before the fax answers a call amp 3 and liarual reception If you select amp you will not hear any rings before your fax answers the call If you set manual you will have to answer calls using the handset ringer vol Low Med High Press 9 for day settings or Q9 9 for night settings Press The display shows TOTAL RINGS Press E or E to display the total number of rings you want between 0 and 7 If you select O your BT PaperJet 40 will answer without ringing when you receive a call unless you have manual reception set Press The display shows Fax RINGS Press E or E to display the number of rings before the fax checks the status of the incoming call
5. 40 20 GrOUDS caa 2 deb ads be nee adh EX GU ER 21 Create agGrouUD 1 ee tees 21 View entries ina group 0 000 21 Delete an entry or the whole group 22 Broadcast faxing 2 cee eee eee eee 22 Broadcast to individual numbers 22 Broadcast to a group 2 eee eee eee 23 Delayed sending cece ee eee 23 Polling e oa aren Bh we Rees Ree de E 24 Quick polling 004 sete ee ogee hee 24 Polling withacode llle 24 Set a document for polling 24 Timer mode cece eee 25 Switch day night timer on off 25 Change day and night periods 25 Change day night settings 44 25 Silent operation llle 26 Reports and print outs 0000 ee 27 Transmission report 0000 eee eee 27 Fax jounalis eraann a ee ec eG Ried 27 Dialling list ei eR heen ERR xs 27 Speed cv ges XR A Oe P ER d 28 Received fax size 1 ee ee eee 28 Copying Copy adocument 0 eee eee eee 29 Make up to 15 copies 0 ee eee eee 29 ZOO 35a d se tetera toe ardeo te eet bby tener acd 29 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Caller Display Caller Display 2 eee meer eet tem 30 Caller information not available 30 Calls liSt iuter et ate dies aie at cute 31 View and dial entries in the calls list 31 Delete entries from the calls list
6. 9 on the telephone Faxes are poor quality If you are sending faxes with fine detail or photographs you may need to change the resolution press GP FINE or GP PHOTO See page 18 Is the original document poor quality Try adjusting the contrast for light or dark originals see page 18 Test your machine by making a copy Black lines appear on faxes and copies If the lines appear on faxes you send or on copies clean the scanner see page 46 If the lines appear on faxes you receive ask the sender to clean their scanner Copy is blank Check the document is loaded the right way around printed side facing the front Machine rings once pauses then rings again This is normal After the first ring the fax machine takes over the call If it then recognises that it is a voice call the machine continues to ring Display shows HD COMMECTION or REDIAL FAILED Is the telephone line plugged in Check the connections and try again 43 44 Help BT PaperJet Helpline 0870 241 6538 Call the dedicated BT PaperJet Helpline m if you are having difficulties using your BT PaperJet 40 The Helpline will be open from 8 50am to 5 30pm Monday to Friday except for UK public holidays and 9 00am to 2 00pm on Saturdays BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Display shows Hii FHOHE LIME Check your machine is installed correctly Display shows Hii DIAL THE Check your telephone line
7. Stop Press to return to standby Faxing 21 22 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Faxing If you include a group in the broadcast each member of the group counts as a recipient JT WNW N e Delete an entry or the whole group Press Q O then Press E or J to select the group you want 1 3 then press Press E or EJ to display DELETE MEMBER and press Press E or EJ to scroll to the entry you want to delete and then press GP or press EP on any entry if you want to delete a group Press E or EJ to select VES to delete an entry or ALL to delete the whole group Stop Press to confirm or press to cancel and return to standby Broadcast faxing You can send the same document to more than one recipient Broadcast faxing differs from Group faxing in that you can choose who receives your fax individually Broadcast to individual numbers Insert the document with the text facing towards you in the document feeder If necessary select the Resolution SF or l Now press 9 then amp The document is stored in the memory Enter the destination numbers Either use the keypad to enter individual numbers or select a name or group by pressing amp for the Main Directory or amp for a Quickdial entry then E or EJ to select the entry you want then 419 Repeat for the next Directory or Quickdial entry up to a maximum of 25 recipients Stsr Copy Pre
8. a new ink film 1 Remove the handset and any paper from the paper tray inkiflmirelisare vallabledr m most 2 Lift the control panel until it clicks open fax printer retailers Or you can order ink films direct from 0870 240 7285 Lines open 9 50 am 5 30 pm Mon Fri excluding public holidays BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Installing a new ink film 37 5 Put your index fingers at each end of the rear ink film roll lift it up and place it next to the front ink film roll 5 Remove the old Plug n Print card from the slot on the left of the ink film Only the initial ink film supplied with your compartment machine does not have a Plug n Print card 58 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Installing a new ink film 6 Take the new ink film roll remove the rubber bands around it and slot the large roll into the compartment at the back of the machine EI 7 Place the small roll into the front ink film compartment keeping the blue cog on the right Make sure the pin on the left has slotted into place 8 Using the blue cog rotate the small roll forward to tighten the film so that it does not get creased BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Installing a new ink film 39 9 Snap out the new Plug n Print card and insert it into the slot 10 Close the cover until it clicks into place Replace th
9. cable is plugged into the socket marked LINE on your BT PaperJet 40 Display continually shows EZ or faxes you send are constantly interrupted Try sending the fax using the button so you can hear the progress of your call Press and dial the number manually If the recipient is using an answering machine wait until you hear the tone after the recorded xar Cony When you answer the phone you hear the fax tones or silence Stsr Copy Your machine is receiving a fax Press gj or if answering on an attached phone press then replace the handset Display shows EXTERHAL FHOHE and the A light flashes Indicates a separate phone connected to the BT PaperJet 40 line cord socket is being used Cannot fix a recurring problem Try unplugging your machine from the mains power wait at least 10 seconds then switch the power back on again If the fault still recurs call the Helpline BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 General information Safety General Your BT PaperJet 40 should be placed on a level and stable surface at least 10cm away from other electrical equipment Do not place it in direct sunlight or near a radiator heater or air conditioning unit Do not allow it to become dusty or come into contact with water or chemicals Make sure air can circulate freely around your BT PaperJet 40 Do not cover or use in very enclosed spaces Do not place your machine on soft sur
10. need to add a Pause after the access code Set access code 1 Press O then amp Press B or EJ until the display shows PREX VES or HO Press to confirm the setting you want 2 Enter the access code you need to get an outside line e g 9 and press Now press E or M to display CHECK YES Press QD Your BT PaperJet 40 automatically checks that the line connection works If it is CHECK OK is displayed briefly If the check is not successful CHECK HOT OK is shown and you are prompted to repeat these steps and enter the correct access code BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Technical information If you have entered the correct access code and the display still shows CHECK HOT DK then press fS to delete the code If you still have problems connecting to a switchboard contact the BT PaperJet Helpline on 0870 241 6538 R amp TTE This product is intended to be connected to analogue networks and private switching systems in the United Kingdom This product complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive 1999 5 EC A copy of the certificate can be obtained from the Helpline 0870 241 6538 Visit us at www bt Br Offices worldwide The telecommunications services described in this publication are subject to availability and may be modified from time to time Services and equipment are provided subjec
11. 40 UG Issue 2 Edition 2 18 03 04 6026 Header name You can change the name entered during setup This name appears on the header of all faxes you send Press Q O then SD Use the keypad to enter your name then press e To enter a space press E to delete press ip You can enter up to 32 characters Ringer melody Select from 10 different melodies Press Q O then BD Press O to select and hear the melody then press ef to confirm Ringer volume You can also set different ringer volumes for day ARMS and night FM MOOH modes For example you can set it to ring more quietly at night so that no one is disturbed To set separate day and night modes see page 24 Press E or Q the current setting is displayed for a few seconds Press E or E again to change the volume Loudspeaker volume You can adjust the loudspeaker volume Stop Press Q then E or E to lower or raise the volume Press to confirm BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Connecting a telephone answering machine If you want to use a telephone answering machine with your BT PaperJet 40 it is recommended that you connect it to the same socket see page 8 To enable the telephone answering machine to answer incoming calls you must set the number of rings on your BT PaperJet 40 to two or more than the number of rings set on the telephone answering machine A typical setup would be Te
12. 6026 In this guide Getting started rei TT m 6 Setting UP se cereo e ved caved Y GIA 6 Connect any additional devices 8 Getting to know your fax Fax machine ee te eens 10 Control panel see aree Rn 11 Display screen llle 12 Using the phone Making calls is 3 din tus ae dee Ree 13 Handsfree isses cs Ea Rh RERO dade 13 Redial zs dade tit adepta ansaid aye a duns Pe Ue lt 13 Delete a number in the redial list 13 Quickdial directory 2 0 cece eee eee 14 Store a Quickdial entry 000 14 Call a Quickdial phone or fax number 14 Edit a Quickdial entry llle 14 Delete a Quickdial entry 05 15 Main directory cece cee iiio ee eens 15 Store a Directory entry 02000005 15 Call a Directory entry 0005 15 Edit Directory entry llle 16 Delete a Directory entry 0 ee eee 16 Print Directories lll eee 16 Faxing Inserting documents 17 ResolUtion sea eie iced om ep be ice ee 18 Contrast 4 2 ers uua d ERRORS EE 18 Sending faxes uana set ang es 18 Receiving faxes ee ee ees 18 Receiving a fax via an external phone 19 Receiving faxes into the memory 19 Memory indicator 19 Faxmode a see ds rU RR ERR S ES 19 Manual reception 0 cece eee eee 19 Automatic reception llle 20 To set the number of rings
13. The number you set should be less than or equal to the TOTAL RINGS Press The display shows RINGER VOL Press J or EJ and LOH MED and HIGH will be displayed and a sample heard Press when the required setting is displayed Silent operation You can set your BT PaperJet 40 to not ring at all e g at nighttime Select amp for FAX RIHGS and the BT PaperJet 40 will perform Silent Reception by receiving faxes without ringing Select amp for TOTAL RINGS and ensure FAX RINGS is not set to manual reception and you will get total Silent Reception The BT PaperJet 40 will receive faxes but you will not be able to receive incoming telephone calls BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Faxing Reports and print outs Transmission report Your BT PaperJet 40 can print a transmission report every time you have sent a document The transmission report for each fax sent can be switched on or off 1 Press O then amp Press B or Q to select printing or not and confirm with If there is an error during sending a report will always be printed Fax journal You can print out a list with details of the last 10 sent and received faxes The details include phone number number of pages date and time of transmission duration of transmission resolution and whether the document was sent or received successfully 1 Press Q then BD 2 Press KJ or J to select printing or not th
14. ate them and tap down before inserting them into the document feeder for faxing or copying SN Move the document guide to the size of your document Insert the document with the text facing towards you into the The document feeder holds up to 10 pages document feeder of 65 90g m paper 18 Faxing The contrast is pre set to MEDIUM If you BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 select a new setting it will remain until you change it again If writing a fax note use dark ink not yellow orange red or light green IMPORTANT Do not insert into the document feeder Pages that are smaller than A5 Newspaper pages because of printer s ink Pages with staples or paperclips sticky tap or glue Creased or torn pages Wet paper or paper with wet correction fluid Glossy or laminated paper Paper thicker than 120 g m or thinner than 60 g m Resolution Your BT PaperJet 40 is pre set to fax documents at standard resolution Fine Photo If sending text and drawings with fine detail press until 3F appears in the display screen before sending Fine Photo If sending photos press until 2 appears in the display screen before sending About 40 seconds after the document has been faxed your machine will reset to standard resolution Contrast You can adjust the brightness for sending or copying light or dark documents L H lighter HIGH darker Press
15. because of printer s ink Copy a document W Pages with staples or paperclips 1 Insert the document with the text facing towards you into the document sticky tape or glue Fine Photo feeder Select the resolution by pressing Creased or torn pages 2 Press W Wet paper or paper with wet correction fluid Make up to 15 copies m Glossy or laminated paper 1 2 1 Insert the document with the text facing towards you into the document m Paper thicker than 120 qu GF Fine Photo thinner than 60 g m feeder Select the resolution by pressing 2 Press and hold for 2 seconds Enter the number of copies you want up to a maximum of 15 then press eff twice Zoom You can enlarge or reduce the document you are copying from 200 down to 50 of original size 1 Insert the document with the text facing towards you into the document Fine Photo feeder Select the resolution by pressing 2 If you want more copies enter the number of copies up to 15 and press ap 3 Press E or EJ to select the option you want 200M ENLARGE 288 or 154 200M HORMAL 1 1 200M REDUCE 75 or 38 Press to confirm and start copying Your BT PaperJet 40 stores the first page of the document into the memory and then starts copying Stop To cancel copying press BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Caller Display IMPORTANT To use Caller Display you must first subscribe to the servi
16. ce from your network provider A quarterly fee is payable For more information on BT s Calling Features call BT free on 0800 800 150 If you have an external phone attached and have set the number of rings before your fax takes a call to O the telephone number of incoming callers will not be displayed on the external phone Caller Display If you subscribe to a Caller Display service you can see who is calling you on the display screen If you have stored a name in your directory to go with the number the name and number will alternate in the display screen Whether an incoming call is answered or not the caller s details including the date and time of the call are stored in the Calls list You can display scroll through and dial numbers on the list and copy them into the directory Caller information not available With some incoming calls the telephone number of the caller is not available and cannot therefore be displayed In this case your BT PaperJet 40 provides you with some explanatory information UHAYAILABLE The number is unavailable WITHHELTI The caller has withheld their number RIMGEACK Ringback call OPERATOR The call has been made via the operator PAYPHOHE The caller is ringing from a payphone INTERNAT International call wm ID UO N e BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Calls list The Calls list contains the telephone numbers of your last 10 incom
17. e handset and add paper to the paper tray EB BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Help Paper is jammed 1 Display shows FAFER TAF Open the control panel until it clicks into place Remove any free paper in the document and paper feed trays and the handset BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 4 Close the cover until it clicks back into place and replace the handset 5 Replace the paper in the paper feed tray Document is jammed 1 Open the paper feed flap and gently pull out the paper Close the flap again 2 Remove the handset and any free paper from the document feeder 5 Open the operation panel by lifting in the middle When you hear a first Click the panel is in place a gt ae Vi amp 4 Open the scanner cover by pressing the two lugs in The cover will open downwards Help 41 42 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Help 5 Carefully remove the document from the front or back 6 Close the scanner cover on the left and right making sure it clicks back into place 8 Insert paper BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Help BT PaperJet 40 continues ringing If you answer a call on another phone and the fax machine continues to ring it means the BT PaperJet 40 has already answered the call You can interrupt the ringing of the fax by pressing
18. e telephone number you want to store and press e Call a Quickdial phone or fax number If sending a fax load the document to be sent Press amp then the button under which the number you want is stored The name is displayed Lift the handset to dial or press q p if sending a fax Edit a Quickdial entry Press amp then the G9 9 button under which the number you want is stored The name is displayed Press and hold amp for 2 seconds and a cursor will appear to the right of the name Press J or D to move the cursor and to delete The character to the left of the cursor will be deleted Enter any new characters and press iff The number is displayed BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Press El or M to move the cursor and to delete The number to the left of the cursor will be deleted Enter any new numbers and press eff to confirm Delete a Quickdial entry Press amp then the button under which the number you want is stored Press S then to confirm Main directory You can store up to 50 names and numbers in the main directory Store a Directory entry Press for two seconds Use the keypad to type the name using J to move the cursor to the right then press e Enter the telephone number you want to store and press ef Call a Directory entry If sending a fax load the document Press amp The entries are dis
19. e the flap again 2 Remove the handset and open the control panel cover until it clicks into place BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 5 Open the scanner cover by pressing in the two lugs The cover opens downwards 4 Use a soft lint free cloth to gently wipe the scanner glass on top A and the white strips B 5 Close the scanner cover on the left and right making sure it clicks into place General information 47 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 48 General information 6 Close the control panel so until it clicks into place and replace the handset You can now insert paper again Guarantee FOR ASSISTANCE CALL THE HELPLINE ON 0870 241 6538 quoting the model and serial number 1 In the event that the Helpline is unable to resolve a problem over the phone the following will apply l The Helpline will require the customer to provide details of where the BT PaperJet 40 was purchased date of purchase and method of payment Il If the fax was purchased within 28 days a brand new replacement BT PaperJet 40 will be despatched by courier to the customer If the product was purchased more than 28 days ago and within the guarantee period a loan BT PaperJet 40 will be despatched by courier to the customer 2 If 1 IIl applies the original fax will be repaired free of charge subject to the conditions in clause 5 BT s normal repair
20. en press to confirm Dialling list You can print out a list of your most recent dialled numbers the most recent received calls your quickdial numbers directory numbers and group contents 1 Press Q then amp The list will be printed 28 Faxing BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Speed Your BT PaperJet 40 automatically adjusts its transmission speed to suit the quality of the line It always starts at maximum speed 9600 BPS However if the signal is poor for instance on an overseas call your machine will slow down the speed automatically If you are having problems sending a fax it may help to set the speed to 4800 BPS Press then B Set a slower speed by pressing El or EY then press Received fax size To make sure that received documents which are slightly longer than A4 size are printed on one page the pages are reduced vertically The original setting is On You can switch between On and Off 1 Press Q O then SD 2 Press E or M to select GH or GFF then press to confirm BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Copying You can make copies of original documents up to 10 pages long IMPORTANT Do not insert into the document feed tray Copies are automatically made using FIHE resolution You can also select FHT for copying photographs or documents with shades of grey mea thatar smalar thanAa W Newspaper pages
21. faces such as beds duvets cushions sofas or carpets as there is a risk of overheating Do not touch telephone wires or mains cables where the insulation is missing or damaged unless they have been disconnected Do not attempt any repairs This could expose you to high voltages or other risks Contact the helpline for all repairs Do not expose to rain or any other form of moisture There is a risk of electric shock or fire If any liquid is accidentally spilled into your machine immediately remove the mains power plug and have the BT PaperJet 40 inspected professionally Do not submerge any part of the product in water and do not use in damp conditions such as bathrooms There is a slight chance that your BT PaperJet 40 could be damaged by an electrical storm We recommend that you unplug the power and telephone line cord for the duration of the storm Do not expose to fire explosive or other hazardous conditions BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 46 General information Cleaning Unplug your BT PaperJet 40 from the mains and telephone line before cleaning Do not use liquid or aerosol cleaning agents such as sprays or polishes as these will damage the product Cleaning the exterior Simply clean the casing with a damp not wet cloth or anti static wipe Never use a dry cloth as this may cause a static shock Cleaning the scanner glass 1 Open the paper feed flap and pull out any paper Clos
22. fax or the repair and return of the original fax Excluded from this guarantee are accessories consumables e g ink film cartridge This guarantee applies to the original customer only and is not transferable This guarantee does not affect the customer s statutory rights General information For your records Date of purchase Place of purchase Serial number For guarantee purposes proof of purchase is required so please keep your receipt 49 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Technical information How many fax machines telephones can you have All items of telephone equipment have a Ringer Equivalence Number REN which is used to calculate the number of items which may be connected to any other telephone line Your BT PaperJet 40 has a REN of 1 A total REN of 4 is allowed If the total REN of 4 is exceeded the telephone may not ring With different fax telephone types there is not guarantee of ringing even when the REN is less than 4 Switchboard compatibility This product is intended for use within the UK for connection to public telephone network and compatible switchboards which support tone dialling and timed break recall If in doubt please consult your service provider Switchboard external line access code You may need to enter an access code e g 9 in order to get an outside line So that the switchboard has time to pick up an outside line you may also
23. he Calls list number is displayed edit if required then press e BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Additional settings Print list of original settings Before you make any changes to the original settings on your BT PaperJet 40 you can keep a record of the factory settings Press then A list of factory settings is printed Help button If you are not sure how to use your BT PaperJet 40 you can print out a short guide explaining the main functions It will also tell you how to get additional Help pages covering other features on your BT PaperJet 40 Press then press E or E to choose between pages 1 5 Page 1 provides an overview and index of the Help pages available Time and date You can adjust the time and date 1 Press Q then BD 2 Enter the time e g 0915 for 9 15am You are prompted to enter the day 3 Enter the date using DD MM YY format e g 15 05 04 for 15th May 2004 then press Header number You can change the telephone number entered during setup This number appears on the header of all faxes you send 1 Press Q O O then SD 2 Enter your telephone fax number e g 44 6151 for 446151 t is often shown in front of the country code when giving the full international number You can press or to enter at the beginning of the full international code To enter a space press FJ You can enter up to 20 digits 34 Additional settings BT PaperJet
24. ing callers New calls in the Calls list are indicated by HEH CALLS flashing on the display If a call is received when the Calls list is full the oldest entry will automatically be replaced with the new call View and dial entries in the Calls list ediay Press 9 for two seconds the Calls list is displayed Press E or EJ to scroll through the Calls list New entries are displayed with StartiCopy Delete entries from the Calls list ediay Press and hold for two seconds the Calls list is displayed Press El or EJ to scroll through the Calls list to the entry you want Press Sp then E or EJ to confirm deletion then press Copy a number from the Calls list to the directory Press and hold for two seconds the Calls list is displayed Press El or EJ to scroll through the Calls list to the entry you want Press and hold for 2 seconds Enter the name you want associated with the number and press The Calls list number is displayed edit if required then press Caller Display 31 32 Caller Display BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Ui PD UO N e Copy a number from the Calls list to the Quickdial directory Press and hold for two seconds the Calls list is displayed Press E or EJ to scroll through the Calls list to the entry you want Press and hold for 2 seconds Enter the name you want associated with the number and press T
25. lect amp your BT PaperJet 40 will answer without ringing when you receive a call unless you have manual reception set Press The display shows FAs RIHGS BR WN N e wm ID UN N e BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Press E or M to display the number of rings before the fax checks the status of the incoming call The number you set should be less than or equal to the TOTAL RINGS Press The display shows RINGER VOL Press lor M and LOH MED and HIGH will be displayed and a sample heard Press when the required setting is displayed Groups You can create up to 5 groups each up to 25 entries from your directories so you can Broadcast a fax to the whole group at the same time To Broadcast a fax to a group see page 23 Create a group Press Q O then BD Press E or E to select a group number 1 3 and press Press El or EJ to select AID MEMEER then press Press J or EJ to scroll to the entry you want Both Quickdial and Main Directory entries are displayed Press eff to select the entry Stop Press KJ or Q then to select other numbers then press to complete the group View entries in a group You can check all the entries stored in a group Press O then Press E or EJ to select the group you want 1 5 then Press J or EJ to display VIEH MEMBERS and press Press E or EJ to scroll through the entries
26. lephone answering machine 2 rings Fax rings 4 rings Total rings 4 rings Also see page 20 for information about Fax and Total rings It is recommended that you keep outgoing messages on the telephone answering machine to less that 10 seconds in duration Additional settings 55 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Installing a new ink film Your BT PaperJet 40 is supplied with a starter ink film enough to print a few papers You will then need to insert a new ink film Each new film comes with a Plug n Print card which holds its consumption and setting details and which must be inserted into the machine Only the starter ink film works without a Plug n Print card as the settings were made at the factory Ink level indicator The display shows you how much is available fus If the ink film is finished or if no ink film is installed the display shows cm and the red warning indicator r1 will flash You will also receive a printed warning when the ink film is running low Plug n Print card indicator If the Plug n Print card is not inserted or replaced when a new ink film is Only your starter ink film does not require a installed the display shows CHANGE CARD Plug n Print card me When installing a new ink film you must insert the Plug n Print card that comes with it IMPORTANT Use only BT ink films compatible with your machine Install
27. mes full no further pages can be stored The red indicator flashes and the display shows MEMORY FULL Fax mode Manual reception Manual reception means you answer all calls yourself by lifting the StariCopy Faxing The standard page is ITU TS format Text Sheet No 1 Slerexe Letter in standard resolution with MH compression 19 20 Faxing BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 OQ Ui KR N N HL 5 To set manual reception Press Q9 9 then 49 The display shows TOTAL RINGS Press The display shows Fax RINGS Press BJ or E until the display shows MANUAL RECEPTION Press The display shows RINGER VOL Press J or E and LOW MED and HIGH will be displayed and a sample heard Press when the required setting is displayed Automatic reception When set to automatic answer your BT PaperJet 40 checks the incoming call after the number of F RIHGS it checks to see if the call is a fax or a voice call if it is a fax it is received automatically if it is a voice call the BT PaperJet 40 continues to ring until the TOTAL RINGS have been reached the BT PaperJet 40 then answers the call prior to the TOTAL CALLS being reached you can take the call on the handset To set the number of rings Press Q9 9 then 49 The display shows TOTAL RINGS Press E or E to display the total number of rings you want between amp and 7 If you se
28. played in alphabetical order Press mem to scroll to the entry you want Lift the handset or if sending a fax press app Using the phone You can store a number during a phone conversation by following these steps If you have a lot of names and numbers stored you can jump near to the name you want using the keypad For example to go quickly to Richard press then press g The first name starting with P will be displayed Press if to scroll to Richard 15 16 Using the phone BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Edit a Directory entry Press amp then El or EJ to display the entry you want Press and hold amp for two seconds Press B or EJ to move the cursor and SP to delete The character to the left of the cursor will be deleted Enter any new characters and press to confirm The number is displayed Press J or D to move the cursor and i to delete The number to the left of the cursor will be deleted Enter any new numbers and press to confirm Delete a Directory entry Press amp then B or to display the entry you want Press BI then press to confirm Print Directories You can print out a list of your quickdial and main directories Press O then BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Faxing Inserting documents To avoid pages being drawn in together always fan out the pages to separ
29. ss to begin sending the fax Each number entered will be dialled in turn until the fax has been sent to all recipients BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Faxing Broadcast to a group Providing you have stored a group of numbers see page 21 you can send a fax to the whole group Insert the document with the text facing towards you in the document feeder If necessary select the Resolution FINE or PHOTO Now press O then 419 Press E or EJ to select the group 1 5 then amp Press Il or I to display SEHD FAX and press jp The fax is sent to all persons listed in the group If your BT PaperJet 40 cannot get through first time to everyone in the group it will keep trying After the fax has been sent it will print out a confirmation report Delayed sending You can set a time for a fax to be sent to take advantage of cheaper rate calls or to fit in with another country s time zone Press then Enter the time you want the document to be sent e g 1830 for 6 30pm Press and load the document at the time set To cancel a delayed send remove the document from the document feeder 25 24 Faxing BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Polling You can dial another fax machine to collect a document set to be polled You can also set a document on your BT PaperJet 40 for another fax machine to poll Polling is only a
30. t Redial You can redial up to the last 5 numbers called 1 Press then BJ or E or repeatedly press to scroll through the last five numbers 2 Press eff and lift the handset or press Q Delete a number in the redial list 1 Press then El or EJ to scroll to the number you want 2 Press S to delete then press eff to confirm 5 Press to exit 14 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Using the phone Entering names For example to enter the name TOM Press once to enter T Press three times to enter or 7 times for lower case Use 9 to move the cursor to the right Press once to enter i or 5 times for lower case in You can enter up to 20 characters The following letters and characters are available Button Character space 0 1 ABC2abcAA AEC we DEF5def GHI 4ghi JKLS5jkl MNO6mnoNOASG P QRS7 pqrs TUV8tuv 9QgoccQccocQcQ WXYZ9wxyz Quickdial directory You can use the keypad to store up to 10 numbers which can be dialled by pressing just 2 buttons Numbers stored in the Quickdial directory will also appear in the main directory Store a Quickdial entry Press and hold amp for two seconds then press a number between O O under which you want to store the Quickdial number You are prompted to enter a name Use the keypad to type the name then press Enter th
31. t to British Telecommunications plc s respective standard conditions of BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 com contract Nothing in this publication forms any part of any contract British Telecommunications plc 2004 Registered Office 81 Newgate Street London EC1A 7AJ Registered in England No 1800000 BT PaperJet 40 UG Issue 2 03 04 2 Designed and produced by The Art amp Design Partnership Ltd Printed in Austria CE
32. the cables will reach Make sure it is at least bathroom or other humid areas x 10cm away from other electrical appliances Always choose a smooth flat horizontal surface Avoid soft surfaces such as carpets As documents come out at the front make sure there are no obstructions in front of the machine Avoid direct sunlight as the ink film is heat sensitive Setting up 1 Plug the telephone line cord into the LINE socket on the side of your BT PaperJet 40 and plug the other end into the telephone wall socket BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting started 2 Connect one end of the curly cable into the telephone handset and the other end into the socket marked 77 Place the handset in the cradle gt i 3 Your BT PaperJet 40 can hold up to 15 sheets of 80g m2 paper To prevent several sheets being drawn into the machine together always fan out the paper first then tap it down on a flat surface before inserting it into the paper tray Lift the top flap and rotate the paper support arm up wards pull the paper feed flap forward load the paper and close the flap 4 Plug the mains power cable into the machine and the other end into the mains power socket 5 Your BT PaperJet 40 display will now alternate between EHTER TINE and the default settings BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting started Entering names For example to enter
33. the name TOM Press once to enter T Press three times to enter or 7 times for lower case Use to move the cursor to the right Press once to enter i or 5 times for lower case in You can enter up to 20 characters The following letters and characters are available If you enter a wrong digit or character press 0 or to move the cursor and press to delete Using the keypad enter the time and date e g 99 9 9 15am and 099 9 9 15th May 2004 then press To enter your name and fax number open the Easy Install option by pressing for at least two seconds Your BT PaperJet 40 prints the one page Easy Install instructions Now follow the on screen prompts together with the printed instructions Connect any additional devices To the same socket You can connect an answering machine to the same telephone socket as your BT PaperJet 40 Make sure your machine is the first device connected to the telephone wall socket Your machine can then control the other devices You can connect additional devices as long as the Ringer Equivalence Number REN does not exceed 4 The REN of your BT PaperJet 40 is 1 For more information see page 50 BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting started To separate sockets Connecting to a switchboard To set up switchboard PBX connection see You can also connect other devices to the same line even if
34. they are page 50 in different rooms but you will not be able to use certain functions for example being able to transfer a call from your BT PaperJet 40 to a telephone BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting to know your fax Fax Machine Paper feed flap Mains cable Top flap 77 Control panel Handset Scanner cover Printer roller Plug n pring card slot Bm E d Rear ink roll compartment BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Getting to know your fax 11 Control panel LEFT RIGHT Lets you select options Clr DIRECTORY 0 9 Clr is used to delete Press to select a DIRECTORY A Z Press to open the directory move the cursor and adjust numbers and letters quickdial number Press and hold to begin storing an the volume for dialling entry Press and hold Red indicator to begin storing Redial When flashing read the a quickdial Press to select any of the last 5 messaae in the displa number numbers you have dialled 9 p ay Press and hold to display a list of screen your most recent callers R os Used to access switchboard functions MZ gediay x y se R and with some BT Calling Features Dial Lets you make calls using the built in ok a CoKS Stop loudspeaker QR mo COD M OK M amp OK let you open the menu and confirm options Res Fine CLOCK Use to select the Press to switch be
35. times for most faults is 14 days If the fax is beyond economical repair we will replace it with a brand new BT PaperJet 40 On completion of repair the customer will be contacted and given the option of the return of the original repaired fax and free collection of the loan fax or at the customer s choice retention of the loan fax BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 A new or loan fax will be delivered by courier If a Helpline call is received by 4pm we can arrange an overnight courier but will agree a delivery time with the customer On delivery of the new loan or repaired fax as appropriate the customer must promptly replace it in the box with the faulty fax or loan fax to enable the courier to return the fax to BT If the customer decides to retain the loan fax the balance of the original guarantee will transfer to this fax This guarantee does not cover the fair wear and tear or accidental damage or damage caused by improper installation The guarantee will not apply if upon inspection it is established that unauthorised repairs or modifications have been made to the fax In such circumstances the Customer will be sent a condition report with a choice of either a paying the cost of repair of the faulty fax or b the carriage charges incurred in having the original fax returned unrepaired and the loan fax collected The liability of BT under the terms of the guarantee is limited to the exchange of the
36. tween Stop scan resolution for modes SUN amp MOON Press to stop current action and eject the documents faxing and copying Press and hold to switch mode on or off Start Info Press to send a fax Press to select help pages Press and hold to start Press and hold to poll a fax automatic installation of Copy your fax machine and to Press to copy a document print out the Easy Install Press and hold to select multiple copies instructions BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 12 Getting to know your fax Display screen aA Got CLOCK SUN CRESCENT MOON Timer lets you choose different settings for day time and night time Fine and Photo Resolution options for faxing and copying If no symbol is displayed the standard resolution for normal text documents is set Ringer is switched off for fax and phone calls Faxes are stored in the memory Ink roll capacity Unviewed calls in the calls log BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 Using the phone Making calls 1 Enter the number It is displayed Lift the handset and the number If you enter a wrong digit press gy is dialled to delete 2 To end the call replace the handset Handsfree Dial a number without picking up the handset 1 Press Display shows DIAL HUMBER Enter the number 2 Lift the handset when the display shows LIFT HANDSET 5 To end the call replace the handse
37. vailable between compatible fax machines Polling is sometimes called Faxback Quick polling When you know a document is ready to be polled from another machine Do not lift the handset Dial the number of the other machine then press tart Copy Polling with a code If a security code is needed in order to poll a document from another machine Press Q then Enter the code you have been given then press tartiCopy Or lift the handset or press then dial the number manually and press SrarCony Set a document for polling Load the document in the document feeder Press Q then BD If you want to add a code to prevent unauthorised access to the document enter a security code of up to 20 digits leave blank for no code Press BT PaperJet 40 UG Issue 2 Edition 2 18 03 04 6026 The document will stay in the document feeder until it is polled To cancel the poll remove the document Timer mode If you want you can set different modes for day 3 and night KC e g change the number of rings before fax calls are answered At night C pre set to 10pm 6am faxes will be received without ringing and telephone calls will have a quiet ring If the day night timer is switched off your BT PaperJet 40 will operate according to the day 3X settings at all times Switch day night timer on off Press and hold for two seconds to switch the day night mode on and off When
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