BT DECTfax Plus Fax Machine and digital system User's Manual
Contents
1. 5 Use the A and Y buttons to scroll through the options and press OK to select the option a OK SS Menu 6 Use the A and YF buttons to scroll through the options L 1 FEEDER only with Single Polling WENORY orll PE VES SAGE ae w 7 Press OK to select the option displayed If you choose 1 ER FEEDER the display returns to standby and alternates with DOC 10 8 POLLED When the machine that is going to poll your document calls up the document will automatically be sent OK Menu If you choose l Ji the display will show SINGLE POLLING Press the button to 23 Using your fax machine 24 display the available options 5 II 6 POLLING andWULTIPOLLING Chooses Il 61 POLI to delete the document from memory after it has been polled choose HULTIPOLLING for the document to be held in the memory and polled by several fax machines If you choosel ff Vf 546 you can type in the text of your fax up to 80 characters using the alpha keypad and dialling keypad for numbers 7 The display shows i gt 4 5 Enter the number of pages to be transmitted 8 Press Start The display shows 10 2 POLLED To poll faxes from another machine 1 Press OK Menu then 3 then 2 The display shows R VE POLLING 0 G Menu 2 Press OK The display shows LLED PART OK Menu 3 Enter the fax number of the machine you want to poll the document from If you want to poll from more than one number p2. Transferring a call from one handset to another 1 During a telephone call tell the caller they will be transferred and press the i button 2 Enter the number 1 4 of the handset you want to transfer the call to That handset will ring If you want to ring all the handsets at the same time press the button s r O 3 At the other handset press the Talk button to connect the internal call The two handsets can now talk to each other while the external caller is on hold CD 4 At the first handset press the Talk button to end the internal call Your external caller is then transferred to the other handset D Paging a handset If you want to hail a handset or find out where itis is you can page it from the base station To page a handset fom the base station 1 At the base station press OK Menu then Transfer The base station display will show HANDSET VUMEER OK x x Menu fansi 2 On the keypad enter the handset number 1 4 that you want to contact If you want to contact all the handsets at the same time press the button The display will show FIND HANDSET O 3 The base station will beep and the handset s you are contacting will ring 4 At the handset being contacted the display will show a flashing INTERCOM icon and the handset will ring Call Monitor When using a handset it is possible to listen to the conversation at the base station as well To listen to a call through th
3. Start button Sends faxes QWERTY keyboard For entering names and text and for accessing names In ths guide At a glance 3 Introduction 7 Setting up 8 Using your fax machine 16 Using your handset 27 Using the answering machine 34 Using mailboxes 39 Using additional handsets 42 Additional features 46 Help 51 Technical information 54 Index 56 Hints and tips boxes In this user guide we ve included helpful tips and useful notes These are shown in grey boxes Introduction Thank you for choosing a BT product We expect that you will have many years of excellent service from it Your BT DECT fax Plus machine is designed for ease of use and built to the high standards demanded by BT Please read these instructions carefully before use and retain this user guide for future reference For your records Date of purchase Place of purchase Serial number on the underside of the machine Purchase price For warranty purposes proof of purchase is required so please keep your receipt Equipment Check your BT DECTfax Plus is complete when you unpack it You should have e BT DECTfax Plus machine e Print ribbon Smartcard ink ribbon gauge Power adaptor e Telephone cable e Radio module e DECT handset e Handset charger e Paper The print ribbon supplied with your BT DECT fax Plus is only a starter ribbon and has a print life of about 50 pages Standard ribbons have a print life of up to
4. volume switching on off Secrecy Send reports Smart card installing Switchboards Technical information Tel mode Tel Fax mode Tel Fax Tad mode Telephone line calls Telephone number entering your own Telephone preference scheme Timed jobs print list print out cancelling modifying Transferring calls Transmission report codes Volume earpiece ringer 14 29 32 46 23 48 23 53 17 54 29 29 30 29 22 55 54 15 15 15 10 27 13 53 24 26 26 25 25 44 53 28 29 Index 57 Bre Offices in Europe North America Japan and Asia Pacific The telecommunications services described in this publication are subject to availability and may be modified from time to time Services and equipment are provided subject to British Telecommunications plc s respective standard conditions of contract Nothing in this publication forms any part of any contract Touchtone is aregistered trade mark of British Telecommunications plc in the UK British Telecommunications plc 1998 Registered Office 81 Newgate Street London EC1A 7A Registered in England No 1800000 Printed in France DECTfax Plus 9 98 Designed by The Art amp Design Partnership Limited CE CE compliant to 89 336 EEC EMC Directive amp 73 23 EEC Low Voltage Directive APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in t
5. Documents which include pictures Colours will be shown in shades of grey To adjust the resolution 1 Place the document in the document feeder 2 Press Fine Photo An arrow will appear in the display positioned above the word Fine Photo 3 Press Fine Photo again to toggle between the settings tilt t1010 and ioral Fine Photo 17 Using your fax machine Delayed send and broadcasting This allows you to send a fax automatically at a preset time within the next 24 hours It also allows you to send a fax to up to 6 different numbers To use delayed send and broadcasting 1 Place the document in the document feeder 2 Enter the number that you want to send to 3 If you want to send to more than one number press the button The display shows CALLED PART 1 You can enter up to six numbers using the button to go to the next entr y If the number you want to call is stored in the directory press the first letter of the name on the alpha keypad The first name starting with this letter will be displayed If thisis not the one you want use the W button to scroll to the required name 4 When you have finished entering the numbers press the OK Menu button The display shows 47 and the current time with the first digit flashing so that you can enter the time at which the fax is to be sent OK Menu 5 Enter the time using the 24 hour clock at which you want the fax to be sent then press 18
6. Your DECT fax Plus also operates as an answering machine The answering machine has two basic modes Answer and The answering machine record plays your outgoing message and then callers can leave a message Answer only The answering machine plays your outgoing message then switches to fax receive mode Callers can send a fax but not leave a voice message Your DECT fax Plus is preset to Answer and record mode To change the answer mode 1 Press OK Menu then 4 then 5 The display shows 415 KIDE 2 Press OK Menu The display shows GSTRECORD UNIT amd t 52 ANSWER ONLY OK Menu 3 Use the A and buttons to change between the options To set Answer and record Select i14 004 II To set Answer only selectii AIS WER ONLY AS S 4 Press OK Menu to select the option OK Menu To switch the answering machine on and off Press the Tel Fax Tad button until the display shows the answering machine icon The answering machine is now switched on Tel Fax Tad To switch the answering machine off press the Tel Fax Tad button until the answering machine icon is not visible in the display The answering machine is now switched off Tel Fax Tad Recording your outgoing message Before you can use the answering machine you need to record an outgoing message To record an outgoing message for Answer and record mode This message can be up to 20 seconds long 1 At the base station Press OK Menu then 4 t
7. 07 then will immediately dial that telephone number To display the reference number 1 Press the A or the button 4 E7 2 Enter the reference number you require for example 07 3 Press the Talk button and the number will dial automatically CE To dial a number from the base station directory 1 Press the i button on the handset 2 Use the A and buttons to scroll through the telephone numbers until you see the one you want Names will not be displayed at the handset 3 Press the Talk button and the number will dial automatically D 31 Using your handset Keypad tones The handset is preset to have no keypad tones You can set it to loud or soft tones 1 Press OK then 5 DO 2 Usethe A button to increase the volume The display will show 2 dashes or one or two blocks E Lx 3 Use the w button to decrease the volume or switch the tones off sh 4 Press OK to confirm your choice V Call timer After you have finished a call you can check the length of the call To check the duration of a call 1 When you have finished a call press the Clr button The display shows the length of the call in hours minutes and seconds The display will return to normal after a few seconds 2 To clear the call duration press the Clr button again while the call duration is being shown The display will return to 1111 33 34 Using the answering machine Answer mode
8. OK Menu To send the fax immediately just press OK Menu without entering a time OK If you have entered only one fax number the display shows three options use the Y button to see the third WEHI T PAPER FEEDER amd TYPE WESSAGE IF you have entered more than one fax number the display shows two options fl 0 andi E KESSAGE Ifyou choose lEI the fax that you are sending will be scanned and sent from memory If you choose 1 fi FEEDER the fax will be held in the paper feeder until the DECT fax Plus is ready to transmit it If you choose I 5546 you can type in the text of your fax up to 80 characters using the alpha keypad and dialling keypad for numbers The display gives you two further options when you have chosen if 0 ori i MESSAGE WITH 40 E4 PE The document is sent with a fax header sheet If selected you are prompted to type in text Only available if the document is to be sent from the memory WITHOUT PAGE The document is sent without a header sheet 10 Press the A and W buttons to scroll through the options and press OK Menu to select the option you require OK 3 2 If you want to cancel a delayed send simply remove the document from the feeder Or if the document is to be sent from the memory see To cancel a timed job on page 25 To send the faxes immediately simply press Start after entering the last number Call back Call back allows you to interrupt a fax to speak to t
9. Qa Menu 2 Press OK Menu Enter the number of the mailbox you want to delete When deleting a mailbox you don t need to enter its security code OK Menu 3 Press OK OK Menu 4 Press OK Menu to confirm your choice OK Menu To deposit faxes or messages in a mailbox 1 Your machine must be in Tel Fax mode or Tad mode see Setting the receive mode page 15 2 The person calling you dials your number and after your DECTfax Plus has answered then presses then 1 then your mailbox number 1 5 on their phone keypad The outgoing message for that mailbox will be played and the caller can then leave a voice message or send a fax The caller must be using a Touchtone telephone To access messages in a mailbox At the base station 1 Press the Play or Fax button as appropriate Play je Fax je 2 Enter your mailbox number then press OK Menu 3 Menu 3 If you have locked the mailbox selected REV OTE ACCESS WITH you will also need to enter your four digit security code You will then hear your voice messages or your faxes will print out From the handset You can access voice messages in mailboxes using the handset that has been dedicated to that mailbox 1 Press the I button then 9 o 2 The handset accesses the recorded message and plays it to you To send protected messages to a remote fax mailbox You will only be able to send protected documents to a fax that
10. are using it it means that the battery is running low and needs charging If you hear fax tones when you answer the handset pressing then 7 will automatically transfer the signal to the fax machine Answering mode When the handset is on the charger you can set it to answer and finish calls in two ways In mode you must always press the TALK button to receive and finish the call in mode you simply lift the handset to receive the call and replace it to finish the call To choose the mode 1 Press OK The display shows function Then press 8 The display shows and the current mode setting or 2 Use the A or the w button to change the mode i E7 3 Press OK to confirm your choice The handset beeps Earpiece volume To adjust the volume in the earpiece E i Lx 1 During a phone conversation press A to increase the volume and to decrease it Secrecy While making acall you can stop the other person hearing you talk to someone in the same room as you 1 During a call press Clr on the handset You can now talk without the other caller hearing you 2 Press CLR again to switch secrecy off G Last number redial The handset will store your recently dialled numbers up to 200 digits in total 1 Press the Redial button The display will show the last number dialled 2 Use the A or the button to scroll through the numbers stored E ia 3 When you see the number you want to
11. between 1 and 5 OK Menu 3 Press OK Menu The display shows LAILBEOCE CODE This is asecurity code which you set to restrict access to your mailbox OK Menu 4 Press OK Menu Enter a four digit code other than 111 OK 5 Press OK Menu The display shows PEW OTE ACCESS OK Menu 6 Press OK Menu The display shows two options OK Menu The security code is required to access your mailbox The security code is not required to access your mailbox Use the A and YW buttons to switch between the two options Ae a 7 Press OK Menu The display shows 1 I 4101 1 f You can now record an outgoing message that is dedicated to this mailbox OK Menu 8 Press OK Menu the display shows LELE ff HO0k O60 OK Menu 39 Using mailboxes 40 9 At the handset Press the Talk button and start speaking to record your outgoing message Ce 10Press the Talk button on the handset to stop recording The base station replays the recorded message CE 11 After replay the display shows t IDS ET III you can now dedicate a handset to this mailbox to enable you to access voice messages from a handset 12 Press OK Menu the display shows t4 IDSE II and Enter the number of the handset this is shown in the handset display or leave it at if you don t want a dedicated handset OK Menu To delete a mailbox 1 Press OK Menu then 7 then 2 The display shows CA CEL
12. calls and faxes or telephone calls faxes and voice messages To set the receive mode e Press the Tel Fax Tad button to switch between manual phone and fax and phone fax and answering machine Tel Fax Tad Setting up Tel mode When set to Tel mode the display shows All calls must be answered manually If the call is a fax you will hear beeps from the other fax machine wait a few seconds and the basestation will automatically switch to fax receive mode If it does not press then 7 on your handset to activate fax receive mode Tel Fax mode When set to Tel Fax mode the display shows Your DECTfax Plus will automatically determine whether an incoming call is aphone call or a fax call Tel Fax Tad mode When set to Tel Fax Tad mode the display shows If a call is unanswered the call will be taken first by the answering machine If the call is a fax it will be received automatically Your DECTfax Plus machine is now fully set up for use To make any changes to your settings simply repeat the procedures 15 Using your fax machine Sending a fax 2 Place the document s face down into the document feeder and adjust the left hand WARNING guide a to the width of the paper if Do not put paper into the machine if necessary The display will show 4 ithas paper clips staples or any metal when the documents are correctly placed attachment itis wet with ink paste or correcting fluid itis too thic
13. must be switched on before you can use it to make or receive calls To switch the handset on 1 Open the cover by pressing the catch on the left hand side of the handset 2 Press and release the On Off button The display shows the handset number You can now make and receive calls To switch the handset off e Press and hold the On Off button until the screen goes blank The handset is now switched off When switched off the handset cannot receive calls Making and receiving calls When making a call your handset must be in radio contact with the base station the display will show the handset s registration number for example To make a call 1 If the handset is not switched on press the On Off button 2 Press the Talk button The display shows the Talk icon The base unit display shows HANDSET OV LINE CED 3 Listen for a dialling tone and then dial the number you require 27 Using your handset 28 4 To end the call press the Talk button Ce You can dial the number before pressing the Talk button 1 Dial the number you want to call Use the Clr button to delete numbers to make sure you don t dial a wrong number 2 Press the Talk button The number entered is dialled after a few seconds CE To receive a call 1 When your handset rings press the Talk button D 2 Press the Talk button to hang up after the call is over CED If you hear beeping from the handset while you
14. that a new message has been recorded If you have any mailboxes set up the base station will ask you for a mailbox number If you want to record the memo in a mailbox enter the relevant number 1 5 If you want to record in the main memory press 0 37 Using the answering machine 38 Operating the answering machine from the handset You are able to fully control your DECT fax Plus answering machine through your handset by pressing the keypad numbers e Press i then 9 on the handset to access the answering machine While listening to your messages Press To Pause or restart listening Skip to the next message Restart listening to a message Skip to the previous message After listening to your messages Press To Replay all messages 0G Delete all messages Record a new outgoing message Stop recording the outgoing message Listen to your outgoing message Switch on the answering machine Switch off the answering machine e To finish operating the answering machine press the TALK button D To remotely access your answering machine see Remote access on page 46 Using mailboxes This facility allows up to five people to have their own individual addresses at which they can receive fax or voice messages To create a mailbox 1 Press OK Menu then 7 then 1 The display shows i ELTE 2 2 Press OK Menu Enter a mailbox number
15. you operate this equipment the electrical mains socket should be near the equipment and be easily accessible WARNING To prevent fire or shock hazard do not expose this product to rain or any type of moisture How to connect the mains lead to a plug Your apparatus comes complete with fitted plug If however it becomes necessary to fit an alternative mains plug the following instructions must be adhered to Note The wires in the mains lead are coloured in accordance with the following code Blue Neutral Brown Live Read the instruction carefully before connecting the mains lead to a plug If in doubt consult a qualified electrician As the colours of the wires in the mains lead of the apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows e The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black e The wire which is coloured brown must be connected to the terminal which is marked with the letter L or coloured red 55 56 Index Activity reports Additional handsets Alarm setting cancelling Answering machine answer mode answer delay from handset on off remote access Answer only mode Base station priority Battery low Broadcasting Call back Call timer Call transfer Caller Display Charging the handset Copying documents Customising Date and time Delayed send Dial mode Directory cha
16. 230 pages Customer Helpline If you have any problems with your DECTfax call the BT Helpline on 0845 603 1066 Setting up F ollow these steps to get your BT DECT fax Plus ready to use 1 Installing the print ribbon and smartcard The print ribbon and the smartcard work together and the fax will not work without the smartcard The print ribbon prints onto paper and the smartcard monitors how much ribbon has been used Warning Use only print ribbons that match the supplier s specifications Using other types may result in damage to the main machine and invalidate the manufacturer s warranty Documents printed by your machine may be read from the used print ribbon If certain documents are to be kept confidential you may want to remove the print ribbon whenever the machine is unattended Print ribbons To obtain new print ribbons call 0800 590009 1 Pull the front cover towards you until it clicks and holds itself open 2 Press on the two green catches to release the rear cover and tilt it backwards 3 Without removing the clear securing band and with the green end of the spool on the left place the ribbon roll into its housing under the rear cover Push the right hand end of the spool against the spring and lower the green end into place 4 Remove the clear securing band by pulling the coloured tab For the starter ribbon that comes with the new machine remove the foam packing piece 5 Gentl
17. Bie BT DECT fax Plus Fax machine and digital telephone system User guide This equipment is not designed for making telephone calls when the power fails Alternative arrangements should be made for access to emergency services Open this page for an At a glance guide to your DECTfax Plus At a glance Cir button Enables you to exit the current function and edit numbers A and Y buttons Used to access the memory scroll through the directory and change phone settings Cover release button Press to open the keypad cover Redial button Stores multiple numbers up to a maximum of 200 digits On Off button Switches the handset on and off OK button Used to access handset functions and settings Confirms entries Intercom button Used to communicate in various ways between handsets and between handsets and the base station Talk button Press to make and receive internal amp external calls Recall button For use with switchboards and select services and inserts a pause within a stored telephone number Tel Fax Tad os z 2 3 o Ene Photo __ Erase 9O02000000 OOOO80000 BT 0000000900 Cel Fax Tad Resolution button Adjusts the resolution at which your DECT fax Plus sends documents Erase button Used to delete messages Enables you to exit the current function Tel Fax Tad button Sets the machine to rece
18. In the unlikely event of such problems occurring the user should contact the supplier or maintainer of the apparatus Note The definition of RBS Relevant branch system for PSTN lines iS given in BS6789 section 6 1 1986 clause 2 4 Connecting to switchboards Your DECTfax Plus is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication If you do have a compatible switchboard it cannot be guaranteed that the DECTfax Plus will operate correctly under all possible conditions of connection If you have any difficulties contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers 9am to 5pm M onday to Friday WARNING This equipment is not designed for making telephone calls when the power fails Alternative arrangements should be made for access to emergency services Technical information Safety warnings 1 Interconnection circuits should be such that the equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN 60950 for SELV circuits after making connections between circuits 2 Interconnection directly or by way of other apparatus of ports marked Safety Warning See instructions for use with ports marked or not so marked may produce hazardous conditions on the network Advice should be obtained from a competent engineer before such a connection is made 3 When
19. K Menu Your DECTfax Plus has two dialling modes TONE and PULSE It is preset to TONE This is the correct setting for all direct lines and most switchboards For some switchboards it may be necessar y to set the machine to PULSE dialling To set the dial mode 1 Press OK Menu then 2 then 5 The display Shows i IH ILII Press OK Menu O Q Menu 2 Press the A and W buttons to scroll through the options ae SF 3 Press OK Menu to confirm the entry OK Menu Ring settings To set the number of rings before the machine answers automatically 1 Press OK Menu then 2 then 6 The display shows i Jf f i Press OK Menu 9009 2 Use the keypad to enter the number you require 2 9 3 Press OK Menu to confirm the entry OK Menu To set the ring melody 1 Press OK Menu then 2 then 7 The display Shows IILE 100 Press OK Menu You will hear the current ringing tone Menu Menu 2 Press the A and W buttons to scroll through the options You can also select 1401 LIIL to have no ringer tone at all As YS 3 Use the and buttons to select the volume There are 4 levels 4 Press OK Menu to confirm your choices When lif 07 tll is selected the TEL icon will flash constantly in the display OK Menu Setting the receive mode You can set your DECTfax Plus to answer calls automatically or manually There are two auto answer modes to allow you to receive just telephone
20. Menu 3 Press OK Menu The functions list is printed out OK Menu 47 Additional features Printing the fax directory This allows you to print out the names and numbers stored in the fax directory 1 Press OK Menu then 1 then 2 The display shows PRIIT J 2 Press OK Menu The fax directory will print out in alphabetical order OK Menu Printing out settings This shows you the configuration of the machine s operating mode at any given point 1 Press OK Menu then 5 then 4 The display shows SEIIS 90 Menu 2 Press OK Menu The machine set up configuration will print out OK Menu Alarm You can set your DECTfax Plus to act as an alarm To set the alarm 1 Press OK Menu then 8 then 1 The display shows ILRI 2 O ORGO 2 Press OK Menu The display shows 1411 OK Menu 3 Press OK Menu again The display shows SET t 00 and flashes the current time next to the time to be set OK Menu 4 Set the time using the keypad 5 Press OK Menu to confirm the entry OK Menu 6 Press Stop to return to standby The display shows X to indicate that the alarm is set 7 When the alarm sounds press the Stop button to switch it off To cancel the alarm 1 Press OK Menu then 8 then 1 The display shows lili il JOO 2 2 Press OK Menu Press the W button to move down to OK 9 v Menu 3 Press OK Menu to deactivate the alarm OK Menu Ink gauge To see how much print r
21. ax OFF no report will be printed this is the default detting ERROR ONLY a report will only be printed to record a failed transmission To change the send report setting 1 Press OK Menu then 3 then 4 The display shows SEID REPORT O Menu 2 Press OK Menu The display shows the current setting the default setting is off OK Menu 3 Use the A and W buttons to scroll through the options Press OK Menu to confirm your choice A SP Nen To print out a report of the last activity press OK Menu then 5 then 6 then Start OK Activity Reports The DECT fax Plus will record details of the last 30 fax transactions To manually request fax details e Press OK Menu then 5 then 2 then OK Menu 9009 Menu Menu Polling Polling is an operation in which another fax machine retrieves a fax from your machine or your machine retrieves a fax from another machine To set up faxes to be polled by another machine 1 Make sure the fax icon is displayed see Setting the receive mode on page xx 2 Place a document into the sheet feeder 3 Press OK Menu then 3 then 3 The display shows SEID POLLING OOE Menu Using your fax machine 4 Press OK Menu OK Menu The display shows two options SINGLE POLLING The document is deleted after it has been polled FD LTI POLLING The document can be polled indefinitely until deleted from the memory see To cancel a timed job on page 25
22. call press the Talk button and the number will dial automatically Ce Using your handset Ring melody and volume You can choose from five ring melodies To change the ring melody 1 Press OK then 3 The display will show a number from 1 to 5 and at the same time play that melody 2 Usethe A or the W button to move from melody to melody yw EZ 3 Press OK to confirm your choice To adjust the ring volume Your DECTfax Plus handset has two ring volume settings loud and soft 1 Press OK then 2 2 Usethe A and the buttons to choose a loud or a soft ring 4 ia 3 Press OK to confirm your choice 29 Using your handset To switch off the ring tone 1 Press OK then 1 D D 2 By pressing the A or the button you can switch the ring tone off or on When itis off the display shows the RINGER OFF icon IE E7 3 Press OK to confirm your choice Using the handset directory Each handset has a directory that can store up to 20 numbers Each number will have a two digit reference number from 00 to 19 To store a number 1 Press the A or the button The display shows IEI 2 Enter the two digit number under which you want to store the phone number for example 00 then press OK Alternatively you can use the A or W button to scroll through the two digit numbers E ia 3 Enter the telephone number you want to store using the keypad Press the Clr button to delete incorrectl
23. d up to its current base station as long as it is in range of it As the handset moves out of range it will ink up with the next base station it comes into range of 43 Using additional handsets 44 To prioritise a base station You can set a handset to give priority to a particular base station so that it will always link up to that base station first if it is in range 1 Press OK then 7 on the handset then use the A and W buttons to select the base station number you want to prioritise Do i 2 Press OK to confirm your choice A small square in the display indicates that no base station is prioritised To deregister a handset 1 At the base station press OK Menu then 8 then 9 The display shows the handset numbers that are registered 900G Menu 2 Enter the number of the handset you want to deregister 1 4 then press OK Menu to confirm deregistration If a handset is not registered the display shows II fi OK Menu Transferring calls To transfer a call from the base station to a handset You can make or receive a call at the base station and transfer it to a handset 1 At the base station press OK Menu then Transfer The base station display will show HANDSET VUMEER OK x nS Menu fansi 3 Enter the number 1 4 of the handset you want to transfer the call to That handset will ring sO 4 At the handset when the handset rings press the Talk button to take the call gt
24. e base station 1 At the handset during a call press OK then 0 The call can now be heard through the base station loudspeaker D 2 To stop listening through the base station press OK then 0 again D 45 46 Additional features Remote access Your DECT fax Plus enables you to access your stored faxes and messages remotely from another phone by dialling your number and using the numerical keypad to control the machine Remote access codes To protect your messages you must set up a remote access code This acts as a password you need to enter when accessing your messages remotely Creating a code 1 Press OK Menu then 2 then 8 The display Shows REWOTE CODE OK Menu 2 Press OK Menu Enter the four digit code OK Menu 3 Press OK Menu to confirm your entry Remote access of your fax machine You can retrieve faxes from your DECTfax Plus from another fax machine 1 From another fax machine dial your phone number 2 Press the button during the announcement 3 Enter your four digit security code Any voice messages you have will be played followed by a series of beeps 4 Atthe end of the message s and during the beeps press 8 then 0 Your DECT fax Plus will then transmit all the faxes received and stored its memory O WARNING When you remotely retrieve your faxes they are automatically deleted from the memory Remote access of your answering machine Y
25. e provides only a small current to make your telephone ring Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets This ensures that each telephone will receive enough current to ring Every telephone or item of apparatus has a Ringer Equivalence Number REN In most cases a standard line should provide enough current for two or more telephones or items of apparatus if the REN s add up to no more than 4 DECTfax Plus has aREN of 1 Any telephone provided by BT may be assumed to have aREN of 1 unless otherwise stated on the base Even where the number of telephones has been limited there is no guarantee that the different types of telephone on the same line will ring Voltage Drop The voltage drop introduced between the PSTN and the associated telephone is 2 0 Volts so therefore no additional series equipment may be connected The introduction of this voltage drop may occasionally cause difficulties in making calls from the associated telephone or problems in telephone conversation being experienced by both parties to the call While operation may be possible initially change to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to be compatible failure of the apparatus to work under these circumstances may not be the responsibility of the network operator
26. egister a handset to more than one base station Want to allocate a handset with a handset number other than the next sequential one 1 At the base station press OK Menu then 8 then 8 then OK Menu again 2860 2 At the handset press OK then 9 then use the A and buttons to scroll to the first empty location indicated by a line of dashes in the display DG HH 3 Press OK The telephone icon flashes in the display 4 After a few seconds the display shows four dashes to prompt you to enter the handset security code 5 Enter the code that is on the base station either 0000 or whatever you have changed it to Using additional handsets 6 Press OK and the display will show the available handset numbers 1 4 7 Press the number you want on the keypad the display will show this number to indicate that the handset is registered To change the handset security code 1 Press OK Menu then 8 then 7 0 Menu 2 Press OK Menu The display shows 1 E then x OK Menu Enter the old code This should be 0000 if it has not already been changed 3 The display shows I EI 1 E then x Enter the new code When the 4th digit has been entered the display returns to standby To register a handset to more than one base station Use The customised method to register a handset with up to 4 DECT base stations A handset registered to more than one base station will stay linke
27. f messages received If you have received new messages the PLAY light will flash You can listen to your messages either at the base station or through your handset At the base station To listen to your messages e Press the PLAY button Your messages are played back to you Cee During playback the display will show the message number and the date and time that it was received New messages are played first To stop playing the messages before they have finished press the Stop button If you have any mailboxes set up the base station will ask you for a mailbox number To play messages in the main memory press 0 To skip back and forward through your messages During playback you can use the lt d and gt buttons to move backwards and forwards through your messages e Press once to skip to the next message e Press twice or more to skip forward through your messages e Press lt q once to go back to the start of the current message e Press lt q twice or more to skip backwards through your messages 4 To delete single messages e Press the Erase button while the message is playing Erase To delete all messages 1 Press the Erase button 2 Press the PLAY button All the stored messages will be deleted o You cannot delete all messages if the red Play light is flashing At the handset To listen to your messages e Press i then 9 Your messages are played back to you Whe
28. from the handset To review the list from the base station 1 Press OK Menu then Redial The display shows details of the last call OK Menu edi 2 Use the A and W keys to scroll through the list ae 3 To call a number from the stored list press the Hands free button while the number is displayed 4 To fax to anumber from the list press Start while the number is displayed When displaying call details the display alternates between the name or number and the date and time of the call It will also show a to indicate a telephone call or if the call was a fax and was answered an 1 Press thei button then Redial The display shows details of the last call 2 Use the A and W keys to scroll through the list ae SF 3 To call a number from the stored list press the Talk button while the number is displayed Ce H elp If you have any problems using your DECT fax this section will give you the most common easy to follow solutions Fax Problem Solution Blank unit display e Check that the power cord and the power adopter cord are properly connected The unit does not answer e The FAX icon may be off check the receive mode Manual automatic incoming calls after several rings e Check the number of rings e Configure the unit for private network see the sections headed Ring settings and Network and dial settings in the Setting up chapter Blank photocopies e The document was
29. gauge housing flap and check that the gauge smartcard is inserted and correctly positioned CHANGE A IPEOU No ink ribbon left install a new ribbon and gauge VEWOVE DOCUNENT Open the front cover and check the document circuit WEWORY FULL e Print out faxes received and or listen to the voice messages model with built in Tad only Other e Disconnect your unit from the mains and reconnect it If the problem persists contact our Helpline on 0845 603 1066 51 Help 52 Telephone Problem The radio link is not set up between the base station and the handset The base station does not ring The dial tone is busy each time you dial a number Your handset is equipped with a rechargeable battery NiCd The capacity of this battery may drop slightly with time In that case The Handset screen displays WT Ff Solution e Check that the handset battery is properly charged e Check that the the base station and handset are properly matched e Check that the base station power supply pack is not too close to the radio module e Check that the base station ringing is not switched off e Check that the dialing mode Voice or Decimal Frequencies is compatible with your PABX e Check that you have inserted pauses after the 0 or 9 in your memorised numbers if your line is connected to a PABX e Allow your handset to discharge completely and then put it on charge for at least 5 hours e You should perform this operati
30. has similar security functions for example another BT DECT fax 1 Press Menu then 7 then 3 The display shows Ti HAIRINI O Menu 2 Place the document to be sent into the document 3 Press OK Menu OK Menu Enter the fax number you want to send to followed by their mailbox number followed 3 Using mailboxes by the start time and transaction type memory paper feeder or alpha key as for a delayed send followed by the number of pages Press Start and the message will be sent Polling from a remote mailbox You can retrieve a document from the mailbox of a compatible fax machine that has similar security functions for example another BT DECT fax as long as you Know the mailbox number and its access code 1 Press OK Menu then 7 then 4 The display shows Wil POLLING DG Menu Press OK Menu Enter the fax number you want to contact followed by the mailbox number followed by the four digit access code followed by the transaction start time OK Menu Press OK Menu to confirm the entries The fax machine will be contacted and the message s retrieved by your machine OK Menu 41 42 Using additional handsets Multiple registration You can use up to 4 handsets with your DECT fax Plus base station A handset can be registered with up to 4 DECT base stations For each handset to interact with the base station they must be registered with it Your handset is pre registered with t
31. he base station as handset number 1 Once you have more than one handset registered with your DECT fax Plus base station you can transfer calls from the base station to a handset or from one handset to another To register a handset A handset can be registered to the base station only if the handset security code on the base station matches the code on the handset Both these codes are preset to 0000 but you can change the code at the base station to make it possible to register a handset to the base only with your authorisation If you want to keep the code as 0000 then you can register handsets using the simple method If you want to change the code or register a handset to more than one base station handsets must be registered using the customised method The simple method Use this method if you have only one base station and the handset security code is 0000 1 At the handset press OK then 6 The connection icon will flash 2 At the base station press OK Menu then 8 then 8 The display shows A S 1 PEGS OK 3 Press OK Menu The base unit searches for handset to be registered Once found the handset is assigned the next available handset number The handset display now shows the handset number it has been assigned and the connection icon will go out OK Menu The customised method Use this method if you Have set the base station handset security code to anumber other than 0000 Want to r
32. he person at the other end To use Call back 1 While the document is being sent or received is complete press Hands Free The display will alternate between TALUS UMS S04 ifa document is being sent or LECE TION ifa document is being received and tole 2 When the page that is being sent has gone through the other person s telephone will ring and if they pick up your handset will then ring 3 Answer the handset as normal and speak Using your fax machine Receiving a fax You can set your DECTfax Plus to print faxes as they are received or incoming faxes can be stored in the memory up to 20 Slerexe pages and printed out at a later date The default setting is for memory receive to be switched on To switch off memory receive When memory receive is off you must ensure paper is in the sheet feeder 1 Press OK Menu then 3 then 6 The display shows fi ll WEN ORSC Menu 2 Press OK Menu The display shows two options OK Menu CES Incoming faxes are stored in the memory even if there is paper in the sheet feeder This is the default setting L0 Incoming faxes are printed as they are received If there is no paper in the sheet feeder the faxes are stored in the memory 3 Usethe A and F buttons to select l Press OK Menu to confirm the change SQ Slerexe is the name for the standard fax page 19 Using your fax machine 20 If you answer a call on a telephone that is on the same li
33. hem 606594
34. hen 1 The display shows 14 ECORI 001 SKOIO Menu 2 Press OK Menu The display shows LILIGI OK Menu 3 Press OK Menu The display shows PLEASE OFF ROOK O04 OK Menu 4 At the handset Press the Talk button and start speaking to record your outgoing message The display on the base station shows 14 andthe recording time left in seconds Ce 5 Press the Talk button on the handset to stop recording The base station replays the recorded message before returning to standby Ce Using the answering machine To record an outgoing message for Answer only mode This message can be up to 90 seconds long 1 At the base station Press OK Menu then 4 then 1 The display shows 14 ECORI 001 0 2 Press OK Menu The display shows 11000 and1 SUPLE OGM OK Menu 3 Press the Ww button to select 1 SWILE SS 4 Press OK Menu to confirm the selection The display shows LEASE OFF ROOK 001 OK Menu 5 At the handset Press the Talk button and start speaking to record your outgoing message The display on the base station shows 011 andthe recording time left in seconds D 6 Press the Talk button on the handset to stop recording The base station replays the recorded message before returning to standby CED 35 Using the answering machine 36 Listening to your messages If you have received any messages the PLAY light will light up and the display will show the total number o
35. ibbon there is left 1 Press OK Menu then 5 then 9 The display shows ABION GAUGE 00G Menu 2 Press OK Menu The display shows what percentage of the ribbon is left OK Menu Additional features Caller Display If you subscribe to a caller display service the DECTfax Plus will show the caller information on its display and on the handset display Base display Handset display Number ACOWING CALL AUKBERORLY alternating with AUNBERJ NANE Number KORWE CALL withheld alternating with WITHHELD Number KOON G CALL WA unavailable alternating with VEAVAILABLE Operator KCOWMG CALL UMINI alternating with VEAVAIABLE Intemational KCOWMG CALL WANN alternating with VEAVAILABLE Payphone VCOWMG CALL VUNDER alternating with KUWEER Ringback KCOWMG CALL VUWGER ONLY alternating with HUNGER UAW If the call is from anumber stored in the DECT fax Plus s directory the display will show the name it belongs to rather than the number The handset display will only show the number The DECT fax Plus stores the date time and number or name of up to 10 calls after 10 calls have been stored it retains the last 10 If anew 49 Additional features 50 call is from the same number as an earlier call only the later call details will be stored Number Withheld Number Unavailable Operator and International calls will not be stored The list of stored call details can be reviewed from the base station and
36. ing will give about 10 minutes of talk time When fully charged the battery should give up to 5 hours talk time and up to 50 hours standby When the handset is not in the charger the charging icon indicates the current level of charge in the battery 4 dots means the handset is fully charged and 1 dot means the charge is low com eg 50 charge 11 Setting up 12 1 Plug the charger into the mains 2 Place the handset into the charger The handset display shows the moving charging icon 3 When the battery is fully charged the charging icons stop moving and begin to flash Battery low warning If during a call the battery charge is running low the handset beeps every 4 seconds 7 Customising your DECT fax Plus Your BT DECTfax Plus can be customised to suit your personal requirements You can customise your Dect fax plus in two ways Step by step by using the OK Menu and A and Y buttons to scroll through the on screen menus Direct access by pressing the OK Menu button and then entering the number of the required function M ost instructions in this user guide are based on the direct access method which is amore effective way of operating your fax machine To print out a list of all the functions of the DECT fax Plus which allows you to see them at a glance along with the function codes to carry them out see Printing out the functions list on page 47 There are a number of b
37. ive phone calls phone calls and faxes or phone calls faxes and voice messages lt gt buttons M oves the cursor left and right and allows you to go through the on screen menus AV buttons Scroll up and down through the on screen menus OK Menu button Accesses the on screen function menus Confirms an entry option or change button Decreases the ringer volume and the loudspeaker volume button Increases the ringer volume and the loudspeaker volume Hands free button Used to make calls through the loudspeaker without using the handset amp a k Fy 3 a O 3 gt O a 3 Copy Stop 00900 0o00 Fax e Play e Mic gt a YW D m 9 gt ox y n e 60 Q Reca Copy o 3 kA O Stop Error Start fk 3 EN O Redial button Automatic redial of the last number dialled Recall button Inserts a pause within a telephone number when dialling an external line through an internal switchboard Memory button Used to store and dial numbers in the memory Transfer button Used for intercom and call transfer functions Fax button Prints out received faxes Play button Plays your answering machine messages Copy button Allows you to use the machine as a photocopier Stop button Stops any operation in progress Enables you to exit the menu mode Any changes which were not confirmed will not be saved
38. k or too thin and flimsy it has sellotape or other paper stuck on it To send a fax 1 Open the sheet feeder flap if not already open and raise the document support bar The document feeder will take a maximum of 5 sheets If you are sending more than one sheet the feeder will automatically take from the bottom of the pile 3 Dial the fax number you require You can dial manually or use the DECT fax Plus directory see page 21 You can delete digits using the lt button 16 4 Press Start The display shows 1 then 4115 10086 and begins to send the document If the number dialled is engaged your DECT fax Plus will automatically redial the number after a few minutes You can redial the number yourself by pressing the Start button With call monitoring 1 Place the document to be sent in the sheet feeder 2 Press the Hands Free button The display Showst 41 FLEE You will hear the dialling tone 3 Dial the number you require 4 Press Start to start sending the fax If thereis an answering machine at the other end press Start towards the end of the outgoing message Using your fax machine Resolution You can adjust the resolution at which your DECTfax Plus sends documents There are three settings Resolution Use with Normal Documents which do not Default contain fine detail eg a page of text Tel Fax Tad Fine Documents which include small characters or drawings
39. n all your messages have been played the machine beeps twice og If you have not received any messages the machine beeps Protecting stored messages You can prevent unauthorised access to you messages at the base station To protect stored messages 1 Create a remote access code if you have not already done so see Remote Access page 46 2 Press OK Menu then 8 then 2 The display shows fEWVOTE ACCESS 0 6 Menu 3 Press OK Menu The display shows 1 and WITHOUT OK Menu 4 Use the A button to select i ae 5 Press OK Menu to confirm the selection OK Menu You will be asked to enter your Remote access code before messages are played back Recording a memo message You can record a message on your DECT fax Plus using your DECT handset The memo can be up to 90 second long M emos are replayed as incoming messages Using the answering machine To record a memo 1 At the base station Press OK Menu then 4 then 3 The display shows 3 ECORD HEIO O 2 Press OK Menu The display shows PLEASE OFF HOOK RECORD HENO OK Menu 3 At the handset Press the Talk button and start speaking to record your outgoing message The display on the base station shows 011 andthe recording time left in seconds C gt 4 Press the Talk button on the handset to stop recording CE 5 Press Stop at the base station to return to standby The PLAY light will flash and the display will show
40. ne as the DECT fax Plus and the call isa fax you activate the DECT fax Plus by pressing then 7 on the telephone keypad then hanging up the telephone when you hear the tones from the DECT fax Plus To print out received faxes When you have faxes stored in the memory the Fax button light will flash You can print in normal mode or economy mode Normal e Make sure you have paper in the sheet feeder Press the Fax button The stored faxes will print out Fx Je Economy This allows you to print out messages reduced by 50 vertically so that two pages fit onto one A4 printout 1 Press OK Menu then 5 then 7 The display shows LIES Il WEN O Menu 2 Press OK Menu Selectt You can toggle betweenf 01 andi dis using the A and W buttons A OK lt Menu 3 Press OK Menu to confirm the setting and the stored faxes are printed in reduced size OK Menu If you have created any mailboxes before printing you will be asked to enter a mialbox number 4 Enter the mailbox number you want to print from or enter to print from the main memory 5 Press OK Menu to confirm the setting and the stored faxes are printed in reduced size OK Menu Fax memory full When there are too many faxes in the memory the machine can no longer store any additional faxes The display will show fll 0 f FILL To clear space in the memory e Press the Fax button The stored faxes will be printed and subsequentl
41. nging numbers dialling numbers dialling from base station fax from base station handset 42 48 49 34 34 14 38 34 47 35 44 12 18 19 32 44 49 11 47 12 13 18 14 30 31 31 48 30 storing numbers Document feeder Document support bar Duration of call Fax number entering your own Fax preference scheme Faxes monitoring printing receiving remote access sending Functions list printing Handset Answering mode Directory Keypad tones M aking calls On off Receiving calls Registering Security Help Helpline Ink gauge Last number redial M ailboxes accessing creating deleting faxing to 21 30 16 16 32 13 53 17 20 19 46 16 47 26 28 30 32 27 27 28 42 43 51 52 49 29 39 40 39 40 40 messages in polling from remote access sending protected messages M ains power M emo messages M emory storing numbers dialling from edit delete M essages deleting playing protecting skip through M onitoring a call Name entering Network settings Paging a handset Paper inserting thickness Pause Photocopier Polling setting up to be polled to poll from from a mailbox Print ribbon installing purchasing new security Printing a fax Radio module Receive mode Receiving faxes 40 41 47 41 10 37 21 21 22 22 36 36 36 37 36 45 13 14 45 Redial Registering handsets Remote access Reports send settings activity report codes Resolution Ringer delay melody
42. on about every two months in order to increase the life of your battery If the problem persists despite these precautions you may need to buy replacement batteries from your distributor e Match the handset on a base station Chapter To register a handset Customer Helpline If you have any problems with your DE CT fax call the BT Helpline on 0845 603 1066 Print ribbons To obtain new print ribbons call 0800 590009 Transmission report codes The activity reports and send reports detail the outcome of each transaction In the event of an error they will use one of the following codes Code Meaning and action 1 No answer try again later 3 Call interrupted by user pressing Stop 4 Invalid speed dial number Check number 5 Document feeder problem during the call paper jam or document feeder malfunction 7 Bad line or remote terminal malfunction Try again 8 The document sent may not have been received in full Send again and check with recipient A Polling operation failed no fax back document on remote terminal B There is a difference between the number of pages logged for sending and the number of pages actually sent Check the number of pages 13 Memory full fax could not be received Print out faxes stored in the memory Help BT sponsors two schemes which can join tf you are bothered by unwanted faxes and phone calls Fax preference scheme BT is asponsor of Fax P
43. ou can access your voice messages stored in your DECT fax Plus from another telephone 1 From another telephone dial your number 2 Press the button during the announcement 3 Enter your four digit security code Your voice messages are played back to you followed by a series of beeps Remote access of your mailbox es You can retrieve fax and voice messages stored in your DECT fax Plus mailboxes 1 From another telephone dial your number 2 Press the button then 1 then enter your mailbox number during the announcement 3 Enter your four digit security code Your voice messages are played back to you If you want to retreive faxes press 8 then 0 then Start during the beeps at the end of the voice messages Additional features Using your DECT fax Plus as a photocopier 1 Make sure you have inserted some paper into the output sheet feeder 2 Place the document you want to copy face down in the document sheet feeder as if for sending a fax 3 Press Copy The machine will copy the document After the document has been sent the resolution setting returns to NORMAL Printing out the functions list This allows you to print out a list of all the functions of your DECT fax Plus along with the number codes to operate them To print out the functions list 1 Make sure there is some paper in the output sheet feeder 2 Press OK Menu then 5 then 1 The display shows 6 O
44. positioned was positioned facing the wrong way round in the feeder The telephone exchange does not e Check that the the telephone cord is properly plugged in recognise the number dialled e Configure your unit for pulse dialling see the section headed Network and dial settings in the Setting up chapter The terminal does not ring e The TEL icon is flashing re activate the ringing tone see the section headed Setting the ringing tone in the Setting up chapter The telephone does not work e The mains may be down e Check that the telephone line cord is properly connected One or more vertical black lines on Open the cover and clean the scanning sub assembly located opposite the white roller documents copied locally or sent using a soft but not fluffy cloth dipped in surgical spirit After cleaning close the front cover and make a local copy to check that the black lines have disappeared The unit displays the following messages QUT OFPAPER e Insert more paper in the paper feeder PRINTER COVER Close the rear cover PAPER Ad Open the rear cover to access the paper circuit Check that the rear cover is properly secured after closing it OVERHEATING e The last documents printed printed out are blackened the printer s temperature is too high Wait a few minutes for it to cool down GAUGE EMPTY e You may have forgotten to replace the gauge smartcard when you put in the ink ribbon WIS SIG GAUGE Open the
45. reference Service FPS ascheme to enable customers to reduce unwanted faxes The main feature of the FPS is that while it helps reduce the volume of unsolicited faxes it still allows you to receive faxes from organisations with which you have a contractual relationship To register for the FPS BT customers should ring 0541 554555 Telephone preference scheme BT is asponsor of Telephone Preference Service TPS a scheme to enable customers to reduce unwanted sales calls The main feature of the TPS is that while it helps reduce the volume of unsolicited sales Calls it still allows you to receive important marketing calls from organisations with which you have a contractual relationship To register for the TPS BT customers should ring 0800 398893 53 54 Technical information Choosing a position Your DECTfax Plus should be kept clear of dust moisture high temperature and vibration and should not be exposed to direct sunlight Don t install it close to radiators or air conditioning outlets or in excessively warm humid or dusty places WARNING The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60 It should not be used in bathrooms or near water Approval number BABT Certificate Number Approval Number for the DECTfax Plus 606594 APPROVED for connection to telecommunication system specified in the instructions for use subject to
46. ress the button The display shows A1L PAT 2 You can enter up to six numbers using the button to go to the next entry 4 For immediate polling press Start Your DECT fax Plus calls the other machine 5 To set your machine to poll at a specified time press OK Menu enter the polling time and press OK Menu to confirm the entry OK OK Menu Menu The display will show the time and fax number of the next job to be sent Timed jobs You can set your DECT fax Plus to manage timed jobs like delayed send broadcasting and polling Your DECT fax Plus can print out a list of timed jobs cancel a job carry out a timed job immediately modify a job or print out a document waiting to be sent To print out a list of timed jobs 1 Press OK Menu then 6 then 5 The display showsf i PRINT LIST O Menu 2 Press OK Menu A list showing the characteristics of each job will print out OK Menu To cancel a timed job 1 Press OK Menu then 6 then 3 The display Showsi3 AI CEL 00 ORGIE Menu 2 Press OK Menu OK Menu The different types of timed jobs displayed are lI Delayed send job Doe Document to be polled by another machine hol Timed polling job 3 Use the A and buttons to scroll through the jobs Press OK Menu to select the job to be cancelled OK SQ 4 Press OK Menu to confirm your choice OK Menu Using your fax machine To start a timed job immediately 1 Press OK Men
47. ter to display the first name beginning An S 3 To send a fax press Start and the fax will automatically be sent to the required number 4 To make a hands free call press the Hands Free button 21 Using your fax machine 22 To print out a list of names and numbers stored in the directory Press OK Menu then 1 then 2 then Start O O Menu To edit entries in the directory 1 To edit an entry press OK Menu then 1 then 3 The display shows lf O Menu Press OK Menu The display shows 0 IF and the last name in the directory Use the A and W buttons to scroll through the entries until you reach the name you want to alter then use the lt q button to delete letters es lt Menu F Press OK Menu The display shows the number that was entered with that name which you can also modify OK Menu To delete an entry press OK Menu then 1 then 4 The display shows AI CEL 90 Menu Press OK Menu The display shows 4 ICEL and the last name in the directory Use the A and F buttons to scroll through the entries until you reach the entry you want to delete then press OK Menu to delete it then OK Menu again to confirm the deletion OK a OK OK Menu S Menu Menu Send reports You can set your DECTfax Plus to print out a report of your fax transmissions There are three settings Report setting What is printed ALWAYS a report is printed after every f
48. the conditions set out in them Approval for use This apparatus has been approved for the use of the following facilities Terminal and subscriber identifier Transmission status report send report only M anual mode associated telephone set Auto M anual answering Fax switch Polling RX to poll a document from a distant fax Polling TX prepare a document to be polled Delayed transmission Time recorder and logs M odem fax up to 14400 bps Auto calling Automatic redial 5 times 5 minutes intervals Facsimile transmission and reception Calls progressing mode Series connection TAM Automatic document feeder 16 shades of grey DECT TAD facility Any other usage will invalidate the approval of the apparatus if as aresult it then ceases to conform to the standards against which approval was granted You may connect it e To direct exchange lines e To extensions with new plug and socket arrangements provided with these direct exchange lines To compatible switchboards You may NOT connect it e To shared service party lines The connection to the telecommunication system must be unplugged before the earth is disconnected The connection to the telecommunication system must not be hardwired This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling Ringing delay The maximum number of rings before automatic answering is 9 How many phones you can have Your exchange lin
49. the telephone line and mains power a f 1 Plug the telephone line cord into the socket on the side of the machine and connect the other end into the telephone wall socket 2 Plug the power adaptor into the side of the machine 3 Plug the mains power cable into the power adaptor then plug the lead from the power adaptor into a convenient mains socket When the mains power is switched on the display shows f 141E to prompt you to set the correct date and time Setting the date and time on page 13 shows you how to do this IMPORTANT Do not place the power adaptor next to the radio module 5 Inserting the output paper 1 Open the sheet feeder flap by lifting it up at the side 3 Insert up to 30 sheets of paper between the paper guides and adjust the left paper guide a to the width of the paper Press the clip b and allow the paper to fall down into position Keep the document support bar raised when printing Setting up IMPORTANT It is important to have the document support bar raised during printing to prevent paper feeding back into the machine IMPORTANT Use A4 paper of 80gsm The paper should be non transparent and not torn or crumpled 6 Charging the handset IMPORTANT The new handset may not be charged It takes up to 12 hours to charge completely The handset is powered by a rechargeable NiCad battery The charger uses a fast charge system For example 10 minutes of charg
50. u then 6 then 1 The display Showsil STAtT 08 O Menu 2 Press OK Menu to bring up the list of timed jobs OK Menu 3 Use the A and F buttons to scroll through the jobs As S 4 Press Start to perform the selected job To modify a timed job 1 Press OK Menu then 6 then 2 The display showsi WIDI 0e Menu 2 Press OK Menu to bring up the list of timed jobs OK Menu 3 Use the A and YW buttons to scroll through the jobs Press OK Menu to select the job to be modified OK S 25 Using your fax machine 4 Make the changes as necessary and press the OK Menu button to confirm the changes OK Menu To print out a timed job It can be helpful to print out a document in order to check it 1 Place paper in the printer sheet feeder 2 Press OK Menu then 6 then 4 The display showsi PRINT DOC OCIO Menu 3 Press OK to bring up the list of timed jobs OK Menu 4 Use the A and F buttons to scroll through the jobs and press Start to print the selected job ae Sp 26 Using your handset IMPORTANT In order to use your DECT fax Plus handset the radio module must be connected to the base unit and the base unit must be connected to both the telephone line and power socket see steps 4 amp 5 of Setting up on pages 10 amp 11 IMPORTANT The new handset may not be charged It takes up to 12 hours to charge completely Switching the handset on and off Your handset
51. umber Your telephone fax number can be printed at the top of each fax you send and displayed by the machine you are calling To enter your own telephone fax number 1 Press OK Menu then 2 then 2 The display shows if Press OK Menu Menu Menu 2 Use the keypad to enter your own number up to a maximum of 20 digits To enter a space use the button to enter a use the button on the alphabetic keypad 3 Press OK Menu to confirm the entry OK Menu Entering your name You can add your name such as the name of your company to be printed at the top of each fax you send To enter your name 1 Press OK Menu then 2 then 3 The display shows 4 Press OK Menu OK OK 9009 2 Enter your name using the alphabetic keypad to type in the letters You can enter a maximum of 20 characters 13 Setting up 14 To delete a character use the lt button To insert a space use the button 3 Press OK Menu to confirm the entry OK Menu Network and dial settings Your BT DECTfax Plus has been preset to work on adirect exchange line or PSTN There is no need to alter this setting unless you will be using the machine on an internal network or PABX If this is the case To change the network setting 1 Press OK Menu then 2 then 4 The display shows fT 08 Press OK Menu Menu 2 Press the A and W buttons to scroll through the options ae SF 3 Press OK Menu to confirm the entry O
52. uttons which are used to access the functions of your DECT fax Plus Button What its used for Accesses the function menus Confirms an entry or option and selects the current menu Exits the function menus Any changes which were not confirmed will not be saved OO ae Scrolls up through the menus ad Scrolls down through the menus Moves the cursor right or selects a displayed menu item Moves the cursor left and deletes q and takes you back through menu layers Enables you to exit the current function or go back through the menus Date and time It is important that your DE CT fax Plus is always set to the correct date and time This information is shown on the fax received by the addressee and is required for faxes programmed to be sent at a later date Setting the date and time 1 Press OK Menu then 2 then 1 then OK Menu 9000 Menu Menu The display shows the date and time currently programmed 2 Use the keypad to enter the date For example for 7th M ay 1998 9 15 press 07 05 98 09 15 Use the lt and gt buttons to move left and right through the display 3 Press OK Menu to confirm the entry OK Menu Your DECT fax Plus can now be used to send and receive faxes NOTE Once the date and time have been set if you want to make a change press OK Menu then 2 then 1 then OK Menu to access the date and time setting function Setting up Entering your own telephonelfax n
53. y deleted from the memory Fx Je Using the directory to store and dial numbers Your DECT fax Plus can store up to 50 names and numbers in its directory You can then quickly dial a number from the directory after entering its memory number or letter To store a number in the memory 1 Press OK Menu then 1 then 1 The display shows 4 VAVE OK O08 2 Press OK Menu The displays shows 4 IE Enter the recipient s name using the alphabetic keypad OK Menu 3 Press OK Menu The displays shows Enter the recipient s number using the numerical keypad OK Menu 4 Press OK Menu to confirm your entry The display shows 11 4 JAE OK Menu 5 Press OK Menu to add another entry or press Stop to return to standby OK Menu Using your fax machine To insert a pause With some switchboards after dialling the access code you may have to wait for a moment while the switchboard picks up an outside line If so press the Recall button to insert a pause before keying in the telephone number A pause is shown in the display as a Reca To dial a number stored in the memory This can be to send a fax or to make a hands free phone call 1 Enter the first few letters of the recipient s name using the alphabetical keypad For example if you want to call YOUNG enter Y The first name beginning with appears If itis not 0146 for example 47 5 use the Y button to scroll through the entries or en
54. y entered digits If you are on a PABX exchange switchboard you may need to have a pause in the stored number Use the R button for this The pause is shown on the displayas 4 Then press OK to confirm the entry The handset beeps and displays the stored number The handset returns to standby after about 20 or 30 seconds or you can use the Clr button to return to standby immediately De To change a stored number 1 Press the A or the W button 2 Enter the two digit memory number or scroll through the stored numbers until you reach the phone number you require 3 Press OK when you have the number displayed then use Clr to delete the number BE 4 Enter the new phone number 5 Press OK again to confirm the change To dial a number from the directory There are two ways to do this you can display either the two digit reference number or the telephone number itself The display shows up to 12 digits If the number has more than 12 digits use the and buttons to scroll backwards and forwards through the number To display the telephone number 1 Press the A or the W button to access the memory E EZ 2 Use the A and buttons to scroll through the telephone numbers until you see the one you want g 3 Press the Talk button and the number will dial automatically Using your handset You can dial from the memory directly by entering the two digit reference number followed by F or example
55. y pull the smaller spool towards you and place it in its housing there are two slots that hold it in place 6 To install the smartcard remove the green cover by pressing on the arrow and sliding it away from you Setting up 7 Press out the smartcard from the card holding it Lai 8 Insert the smartcard into the slot with the gold square facing towards you and replace the green cover p gt E 9 When you have installed the print ribbon and the smartcard close the front cover firmly making sure both green clips are securely in place If the smartcard is incorrectly installed or not in place the display shows I SS il G GAUGE The smartcard monitors how much print ribbon is being used and is always supplied with new print ribbons The fax machine will not work unless the smartcard is installed Setting up 3 Connecting the radio module The radio module acts as a transmitter and receiver for radio signals to and from the handset s It goes at the back of the machine on the right hand side as you face it IMPORTANT Before installing the radio module make sure the machine is not plugged into the mains 1 Place the spring loaded clip at the bottom of the module into the slot that runs along the back of the machine 2 Clip the top part into place by pulling the module up and towards the machine 3 Connect the cable to the socket on the side of the machine 10 4 Connecting your DECTfax Plus to
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