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BT BF900 User's Manual

1. 33 Security features To set change Dept ID s mailbox passwords and passwords to access documents saved in the memory You can change mailbox passwords and Department ID s which have already been set by following the special procedures shown here You can also use these steps to enter a password that will let you save incoming faxes direct the memory without printing in order to keep them confidential You must then use this password to access the documents for printing See To save incoming faxes into the memory below ENTER STOP Press the ENTER button three times and wait until the display shows SERVICE MODE SERVICE H1 Press the gt button four times to display SERVICE MODE SERVICE 5 e Press the ENTER button Use the lt and gt buttons to display the option you want ks PASSWORT or DEPARTMENT ID or FROGRAM MAILBOX Press the ENTER button Enter the 4 digit number you want Press the STOP button until the display returns to standby e Turn the power switch off and wait a few seconds The switch your BF900 back on again The new password mailbox or Department ID is set To save incoming documents into the memory You can set your BF900 to save received faxes in the memory and protect them with a 4 digit password To print you must enter the correct password To set your BF900 to receive to memory Ga O GP O FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge Si
2. BF900 multifunctional plain paper fax User guide For your records Date of purchase Place of purchase Serial number on base of unit Purchase price Proof of purchase is required for warranty purposes so please keep your receipt Please open this page for an at a glance guide to your BF900 multifunctional fax machine At a glance At a glance Resolution Lets you adjust the resolution for documents you are scanning printing and copying Mode Lets you set the machine to receive telephone or fax calls Display One Touch buttons Lets you dial up to 64 stored numbers at the touch of a single buttons No s 25 32 can alternatively be used as Group Dial buttons each button holding up to 40 phone numbers per group Control panels Journal Displays confirmation report details of documents which have been sent including the session number telephone number or ID and whether the transaction was successful or not Press COPY for a print out of each individual report Function Lets you select from the Options and Programming menus Pause Redial Redials the last number Inserts a pause into a number stored in the directory Speed Dial Used for dialling numbers stored in the directory Hook Lets you dial numbers from either the BF900 s keypad or an attached telephone Allows dialling to be heard through loudspeaker
3. e Use the keypad to enter the net address e Press the ENTER button Display shows TATA ENTRY OF MAILBOX CHOs Y ESI If you do not wish to add a mailbox number O C e Press O and the display shows GME TOUCH TIAL PRESS OT KEY If you want to add another one touch number press the required ONE TOUCH button and repeat the process If you do not want to store another one touch entry press STOP to return to standby 22 Using the BF900 23 To add mailbox number STOP e If you want to add a mailbox number press 1 Display shows HAILED HO PRESS ENTER e Use the keypad to enter the mailbox number e Press the ENTER button Display shows QHE TOUCH DAL PRESS OT KEY If you want to add another one touch number press the ONE TOUCH button you want and repeat the steps above If you do not want to store another one touch entry press the STOP button Network addresses and mailboxes In addition to fax numbers and names you can also store a network address number and a mailbox number A network address lets you send a document direct to a specific user on a PC network via their receiving fax machine or modem Not all fax machines or modems you send to have this facility A mailbox number lets you send a fax into a specific mailbox at the receiving machine and faxes sent to this mailbox can normally only be accessed by someone who knows the sub address Not all fax machines that you send to have this fac
4. replacement cartridge e Press the cover release button and open the front cover of your BF900 e Remove the empty toner cartridge To insert a new toner cartridge follow the steps shown on page 6 Paper jams Your BF900 displays two types of paper jam message DOCUMENT JAM indicates a jam at the scanner FAFER JAM indicates a problem with the printer paper path To clear a document jam Display shows DOCUMENT JAM e Open the control panel cover Help e Remove the jammed paper Paper jammed in the Printed Document Tray e Remove the paper by pulling it outward as shown e Close the cover S To clear a paper jam Display shows FAFER JAM Paper jammed in the Paper Cassette Tray e Remove the paper by pulling it outward as Warning shown Parts inside the fax machine can get very hot Be careful not to touch the fusing section inside the top cover Paper jammed inside the machine e Press the cover release button and open the front cover Paper jammed in Manual Sheet Feeder e Remove the paper by pulling it outward as shown e Lift out the toner cartridge and drum cartridge Keep the drum covered with a cloth to prevent light damage e Replace the drum and toner cartridges Close the front cover 50 Help Paper jammed in the middle of the paper path Paper jammed in Additional Paper Cassette e Open the front cover You will be able to see e Lift up the standard Paper Cassette the leading
5. FROGRAM TEL HO i Sa lt a Press 5 or the arrows to display RELAY INITIATE 1 35 gt ENTER Press the ENTER button Display shows RELAY INITIATE FRESS OT KEY Press the ONE TOUCH button that you want to be relayed Display shows 1 1224 FRESS ENTER Press the ENTER button Display shows RELAY LOC He PRESS ENTER Use the keypad to enter the two digit relay location number This is the number of the relaying machine s one touch button under which the group of locations that will receive the document are stored Press the ENTER button to confirm the setting The display shows DATA EHTRY Ok followed by REFORT LOC PRESS ENTER Use the keypad to enter the two digit report location number This is the number of the relaying machines one touch button under which is stored the telephone number of the fax machine that you want to receive the confirmation report This is the number of your BF900 e Press the ENTER button to confirm the setting The display shows DATA ENTE Gk followed by RELAY INITIATE PRESS OT BUTTON You can now set up a relay for another one touch number or press the STOP button to return to standby Sending documents to mailboxes or network addresses A Mailbox lets you send a document to be picked up by a specific person at another fax machine A Network address lets you send a document direct to a specific terminal on a computer network Mailbox and Network address documents must be scanned into memory
6. Green memory light Group dialling Heat Help Helpline Hook International dial tone Journal Language Light green Lists Load documents Locating M90 Mailboxes adding passwords sending to setting user Maintenance Memory Millennium Mode Name Network address 43 2 40 43 1 14 2 17 25 26 35 5 49 5 1 30 1 12 2 34 35 15 56 14 34 23 33 29 13 47 13 33 34 45 5 1 11 21 24 22 23 24 29 Number supplier your fax your telephone On Line indicator On Off One touch buttons Opening cover Optional extras Pp Page lines per PAGES Paper jams Paper cassette additional select Parallel port Passwords Pause Pause Redial button PC connection faxing from PC PC fonts Photo Polling Power Print extra memory from mailbox preferences report or list upgrade Priority document Recall 12 10 10 2 3 10 1 21 35 3 45 15 42 37 13 15 49 50 45 41 3 13 33 34 15 1 3 8 43 46 43 43 2 27 31 3 10 45 20 40 35 43 28 1 Receiving faxes Reception mode Fax automatic Manual tel Red alarm light Redial Relaying a document REMOTEID Reports Activity Error File List Group Dial One touch Speed Dial User Data Resolution RESULT RS232C RX Safety Scanning Schedule Security Sending faxes delayed send without scanning to memory stop sending Serial port SESS Session numbers SPEED Speed dialling Star
7. Recall Used when connected to a switchboard PAUSE CLEAR REDAIL TONE Tel Dir Lest you access and dial numbers in the directory Q MEMORY e ALARM O COPY C3 STOP START Keypad Clear Tone Photo Sets the ideal resolution if you are faxing photographs or shaded drawings Type Org Lets you adjust the contrast for documents you are sending Schedule Displays details of documents yet to be sent and which are stored in the memory FF Prints PC documents held in memory On Line Indicates that a PC printer is on line On Line indicator Green memory light Comes on when documents are stored in the memory Red alarm light Comes on if there is a problem such as a paper jam Goes off when you press the STOP button Copy Press to start copying a document loaded in the Document Feeder Tray Stop Stops any operation currently in progress and returns the machine to standby Start Press to start scanning faxing or copying a document loaded in the Document Feeder Tray Enter Press to select the menu option you want Clears information from the LCD display Allows switching from pulse to tone dialling At a glance Document receive tray Control panel Document feeder tray Receives the original document Place documents face after it has been scanned faxed down ready for scanning or copied faxing or copying Adjust the paper guides to fit the width of your Opt
8. and made to the high standards set by BT Thank you for choosing a BT product Your BF900 is Millennium compliant and you can expect it to provide many years of quality service Please read these instructions carefully before use and keep this user guide for future reference Check that your BF900 is complete When you unpack you should have e BF900 fax machine e Toner cartridge in box e Drum cartridge in box e Accessories in carton document feeder tray document receive tray printed document tray telephone line cord mains power cable with plug attached user guide Customer Helpline If you have any problems with your BF900 call the BT Helpline number on your BF900 Warning As this is a mains powered product it is normal that it will produce a certain amount of heat Whilst this is entirely safe we would advise against placing this product on antique veneered or wooden surfaces as damage to those surfaces may result Caution Do not block or cover any of the openings on the machine Avoid placing your BF900 in direct sunlight beside an air conditioner or where it is dusty or damp If you have a problem with the machine do not try to repair it yourself Call the BT Helpline number on your BF 900 Electrical storm warning We advise you to disconnect your BF900 during electrical storms as there is a slight chance it could be damaged If a fault occurs during the 12 month wa
9. are displayed alternately Press the ENTER button after selecting each fax number The LOCATION COUNTER increases after each number is added 24 Using the BF900 25 e Press the ENTER button again after you have entered your last number in the Group Display shows HAME HOo 1 VES3 e Either press O to display GROUF DIAL PRESS T 25 32 You can select another Group Dial button e Or press 1 to set a name for the Group Dial button Display shows A 2 CUP ARROH ENTER e Use the keypad to enter a name e g Group 1 The name can be up to 10 characters long e Press the ENTER button to confirm the name Display returns to GROUP DIAL PRESS OT 25 22 You can now enter another Group Dial number e Press the STOP button to return to standby To remove numbers from Group Dial buttons A QDP e FUNCTION ENTER r CLEAR Press the FUNCTION button Display shows FUNCTION MODE e iistatada gt Press 7 or the buttons to display FROGRAM TEL HO G Saifateds ENTER Press the ENTER button Display shows FROGRAM TEL HO i Sa dan Press 3 or the arrows to display GROUP DIAL 1 3 ENTER Press the ENTER button Display shows GROUP DIAL FRESS OT 25 42 e Press the ONE TOUCH button 25 32 that you want to edit or delete Display shows 25 65R0UF DIAL lt gt EHTER If the group has been given a name then the name will also be displayed e Press the ENTER button Display shows HI BERAS ba CLEARS ENTER e Use th
10. before sending To send to a mailbox or network address START e Load the document e Set the TYFE ORG RESOLUTION and FHOTO settings if necessary e Dial the fax number you want on the BF900 keypad e Press the ENTER button Display shows HET ADDRS FRESS ENTER e Enter the net address if required Press the ENTER button Display shows MAILBOX HO PRESS START e Enter the mailbox number if required Press the START button The document is scanned Display shows MEMORY Tx SCAHHIHG Mss You can now retrieve your original document e The fax number is dialled Display shows CALLIHG When the call is answered the display shows FAs CONMECTION TRANSMITTING e While the fax is being transmitted the display alternates between the number of pages being sent and the fax number you have dialled e After the last page has been completed display shows T 0K To switch the international dial tone on or off C 1G FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge iistattada gt e Press or the buttons to display TIAL OFTIOHS Befasia dar ENTER Press the ENTER button Display shows TIAL OFTIOHS Go lt a gt Press 8 or the arrows to display INT L DIAL TOHE 1 9 EHTEF Press the ENTER button Display shows INT L TIAL TOHE OFF gt ENTER e Use the gt button to display OH or OFF If you select ON display shows INT L DIAL TOME OM gt ENTER Press the ENTER button Display shows 1 IN
11. broadcast from memory Relay initiate transmission Relay broadcast transmission RELAY Rs Relay document received into the memory Fax sent from a connected PC DATE TIME DURATION REMOTE ID b c d e Additional features SPEED PAGE RESULT g hb 00 DEPT Department number This is a two digit number which individual users or groups of users can have to identify them as the sender Your BF900 lets you set up to 10 different department numbers See page 33 SESS Session number A three digit reference number which is assigned automatically to each document DATE TIME Time at which each document began to be sent or received DURATION Length of time it took to send or receive each document REMOTE ID Identity of the machine your BF900 was connected to for sending or reception of documents Your report shows one of four types of ID Name if it corresponds with a name stored under a One Touch or Speed Dial number The Tel number of the other machine Remote CSI Blank selected for security reasons 36 Additional features g SPEED This is the speed of transmission either 14 14 400bps 12 12 000bps 96 9600bps 72 7200bps 48 4800bps 24 2400bps h PAGES Total number of pages successfully sent or received for each session i RESULT This will be one of the following Ok Successful HG Transmission was n
12. confirm the setting Display returns to EATCH Tx PRESS OT KEY You can now enter another One Touch button for Batch dialling Press the STOP button to return to standby Using the BF 900 26 Additional features Additional features 27 Setting Resolution Photo and Type Org contrast You can choose different resolution and contrast settings to ensure the best quality when faxing or copying a document The setting you choose is shown by an indicator light Resolution eT Press the RESOLUTION button to select between e STI standard when the original contains easy to read text e FINE when the original contains small or hard to read text EX FINE when the original contains very small hard to read text or detailed drawings Photo O PHOTO c7 e Select PHOTO when the original contains pictures photographs or drawings which contain colours or varying shades of grey Please note EX FINE and PHOTO settings for faxes take longer to send TYPE ORG or contrast Cc TYPE ORG Press the TYPE ORG button to select between e HORMAL when the original document is clearly printed e DARK when the original document is dark e LIGHT when the original document is light Sending faxes advanced options Broadcasting You can send a single document to as many as 180 different numbers in one operation You can use a combination of One Touch Group Dial and Speed Dial fax numbers as w
13. laser quality copies of an original document Sorted or stacked copies e STACK COPIES prints documents in page order for example 111 222 333 444 555 e SORTER COPIES collates the document for example 12345 12345 12345 To copy a document Load up to 30 pages in the document feeder COPY START e Place the document to be copied face down The first page is drawn a little way into the machine Display shows SELECT LOC COPY Select the RESOLUTION TYFE ORG and PHOTO settings you want to ensure the best quality printing from your original See page 27 Press the COPY button Press the COPY button again to select printing either in page order STACK COPIES or collated SORTER COPIES Use the keypad to set the number of copies you want e Press the START button Display shows SCANHING e The document will then be printed out The display will show FRIHTIHG Storing numbers Using the one touch buttons to enter names When prompted by the display you can enter up to 10 characters for names stored in the directory To enter the letters use the alphabet characters located on the one touch buttons If you make a mistake use the buttons to move the cursor along the display When it is under a letter it flashes and you can change it When entering names Press the button to change between capital and lower case letters Press the button to if you need to insert special characters If you pause for more than
14. normally only be accessed by someone who knows the mailbox number Not all fax machines have this facility A password can be used when polling a document from another machine It provides security and the password must be the same as the password set at the polled machine See Polling page 31 Mailboxes and passwords can only be used with fax machines which comply with the international fax standards Reports and lists Your BF900 can print a range of reports and lists automatically You can also request your machine to print out a number of reports on demand Automatic reception reports After a document has been successfully received a reception report is printed detailing the date and time of reception the sender s phone number and number of pages received Automatic error reports If there is a problem with a fax you have been trying to send and it has not been successfully received an error report is printed detailing the problem where possible Please see page 37 34 Additional features 35 Reports available on request Using the Function menu you can print out the following Activites Rerort A list of the last 40 documents to be sent and received One Touch List Grour Dial List Shows all the information held under each One Touch button including Telephone number Name Batch time Relay Initiate List Number and Relay Report Number Lists the numbers and names stored und
15. one minute between button presses your BF 900 will automatically revert to standby and any changes you have made will NOT be saved To store a One Touch name and number Press the FUNCTION button Display shows FUNCTION MODE e iistatadas Press 7 or the buttons to display FROGRAM TEL HO Bea Hatata ENTER Press the ENTER button Display shows FROGRAM TEL HO i Sa lt a gt Press 1 or the arrows to display QME TOUCH DIAL 1 3 33 ENTER Press the ENTER button Display shows QME TOUCH DIAL PRESS OT KEY Press the One Touch button you want Display shows the button number e g talsi ta ENTER Press the ENTER button Using the keypad enter the number you want to store Press the ENTER button Display shows 61 1224 DATA ENTRY OK followed by HAME G Hoo i cVes gt Please note Ifyou do not want to enter any more information press the STOP button to return to standby The new number will be saved e If you want to add a name to the number press 1 if not press 0 e If you pressed 1 use the alphabet letters on the one touch keys to enter a name e Press the ENTER button Display shows DATA ENTRY GK followed by HETHORK ADDRESS B HOo Js ES Using the BF900 No network address e Press 0 and the display shows MAILEG B NOD 1SCVES To add a network address e If you want to add a network address for direct delivery to a specific user on a PC network press 1 Display shows HET ADDE PRESS ENTER
16. sure you PROG USER DATA Siitets gt s EHTEF set the area of the page you want to print on via e Press the ENTER button Display shows your PC FROG USER DATA l a lt a gt Press 6 or the buttons to display FROGRAM MAILBOX l 63 a ENTER Press the ENTER button Display shows MAILBOX MHO FPRESS ENTER Multifunctional capabilities Your BF900 can perform a variety of functions concurrently to save you time e Use the keypad to enter the mailbox For example while it is sending or receiving a number 1 9 fax document you can also scan copy or print e Press the ENTER button to confirm Display another document This includes being able to shows PASSHORIEPRESS ENTER send and copy the same document at the same e Use the keypad to enter a 4 digit password time Press the ENTER button to confirm Display shows FPASSHORD OF TATA ENTEY Ok and then A Zs s EHTER Use the alphabet letters on the one touch buttons to enter the mailbox holder s name You can enter a space or delete a character by pressing the One Touch button 31 13 Memory Your BF900 has 1Mb of memory to store received documents and documents for sending and polling It also stores the GDI and PC Fax printing files Additional memory can be purchased to a maximum of 7mb see Optional Extras page 45 Display messages Message Meaning A One Touch Dial number ECH Error Correction Mode TH Document sent GF Standard Mode SES
17. you want or until the location counter shows 184 Press the ENTER button Display shows FOLLIHG ID 8800 FRESS EHTER If required use the keypad to set the 4 digit password for the machine from which you want to poll Leaving the password as 88 means that no password has been set Press the ENTER button Display shows TINE HG 86 PRESS ENTER You now have the following options Set the time Setting time means your BF900 will poll at a set time each day ENTER e Enter the time you want your machine to begin polling e Press the ENTER button Display shows REPEAT POLLIHG S H0 1 YES If you choose NO Your BF900 will poll once at the set time If you choose YES Your BF900 will start polling at the same time each day and continue to dial the number for as many times as you have set the BF900 to re dial Additional features Don t set the time Your BF900 will begin polling as soon as you have finished these steps ENTER e Press the ENTER button Display shows REPEAT POLLING HO 1 YES If you choose NO Your BF900 will dial the number s immediately If the number is engaged it will automatically redial but if there is no document waiting to be retrieved the machine will not dial again If you choose YES Display shows CONTINUOUS 0H FRESS ENTER Press the ENTER button The number s will be dialled continuously until a document has been retrieved from each destination 32 Additional features
18. E TOUCH button you want which has been assigned as a group dial button e The document is scanned and all the numbers in the group are dialled automatically in turn To set up a batch dial You can set the ONE TOUCH buttons to send faxes automatically at a pre set time every day This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincide with the other person s office hours The one touch buttons you select must have phone numbers stored already STAP e Press the FUNCTION button e Press 7 or the buttons to display FROGRAM TEL HO Ge Saiatets ENTER Press the ENTER button Press 4 or the buttons to display BATCH TA ier ENTER Press the ENTER button Press the ONE TOUCH button that you want to use as a batch dial Press the ENTER button Display shows START TINE 8i88 PRESS ENTER Use the keypad to set the time you want to start faxing Press the ENTER button to confirm Display shows STHRT TIME HHixxs DATA EHTEY OK and then BATCH TH PRESS OT KEY You can now enter another one touch button to set another batch dial or press STOP to return to standby To delete a batch dial ENTER e Follow the stops shown under To set up a batch dial above and put in a START TIME of 00 00 e Press the ENTER button to confirm Delayed sending You can store a document in the memory and set a time for it to be sent later O D gt FUNCTION E
19. EFAULT PRINTER FUNCTION of Fax Printer PCL4 600 GDI PCIA PCIA GDI 600 GDI 600 Machine Memory Memory dpi flag 300 dpi A4 Legal dpi A4 dip LG STD 1M 1M 0 5 M no Add 2m 15M 15M N R Add 4M 3 0 M 2 0 M N R Add 6M 4 0M 3 0M Y Fax memory If your BF900 is used mainly for faxing you can add memory to enable extra capacity for storing documents If you take this option your printer is set at 300dpi Machine Printer Memory PCL4 600 dpi flag PRINTER FUNCTION GDI 300 dpi PCIA A4 PCIA GDI 600 Legal dpi A4 GDI 600 dip LG Add 2m 0 5 M off no no no no Add 4M Add 6M 0 5 M 0 5 M off off no no no no no no no no 45 Optional extras Additional plain paper cassette Holds up to 250 additional pages of plain paper PC connection kit This includes your PC Connection Cable and software and is required for printing scanning and faxing from to your PC Additional memory is also required please see p45 for more details Modem upgrade to 33 6kps To order this upgrade please contact the Helpline number To order any optional extras please call the number shown on your BF900 46 Maintenance 47 Maintenance Cleaning the outside Use a soft damp cloth to wipe the outside of your BF900 Warning Always turn the mains power off before opening the front cover Cleaning the document feeder and scanner Use a sof
20. ER 1 6 lt Press 2 or the arrows to display HUMBER OF CORY l 6 a ENTER Press the ENTER button Display shows COPY FAGE KRs PRESS ENTER e Use the keypad to enter the number of copies that you require Press the ENTER button to confirm entry and return to standby mode Additional features To set the number of lines per page You can set the number of lines printed on each page from 1 127 The original setting is 64 lines If you are connected to a PC and your software sends more lines than this setting your BF900 will print the remainder on a second page aOR FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge Sisiatada gt Press O or the buttons to display SET FRINTER Sallstacs gt ENTER Press the ENTER button Display shows SET FRINTER 1 6 lt Press 5 or the arrows to display LINE HUMBER 1 63 3 ENMTER Press the ENTER button Display shows LINE HUMBER 64 1 127 ENTER e Use the keypad to enter the number of lines you want e Press the ENTER button to return to standby 42 Connecting to a PC for printing scanning and faxing 43 Connecting to a PC for printing scanning and faxing Software and cables are required Printer upgrade See page 46 for details You can upgrade your BF900 printer from 300 dpi to 600d pi with additional printer memory This is Printin g available as an optional extra see page 45 or call Your BF900 can act as a 300dp
21. FSTH ENTER e Use the gt button to display FSTH or PES e Press the ENTER button to confirm the setting If you chose PSTN the display will show PSTHFEH IATA ENTE Ok and then returns to standby e If you have chosen PBX the display shows FREFIX HO FRESS ENTER e Use the keypad to enter the prefix number you need to dial in order to get an outside line e Press the ENTER button Display shows PRE FIM HO i128 DATA ENTRY Ok and then returns to standby To change the dial mode Most modern telephone equipment uses Tone dialling This should only be changed if Pulse dialling is required in order for your BF900 to work with your switchboard lt JODO m FUNCTION ENTER e Press the FUNCTION button Display shows FUNCTION MODE BeSaffskatan e Press or the buttons to display TIAL OFTIOHS Befiat t ENTER Press the ENTER button Display shows TIAL OFTIOH 9 lt a gt Press 1 or the arrows to display TOHE FPULSE 1 3 EHTE e Press the ENTER button Display shows TOWMESFULSE TOME 3 EHMTER e Use the gt button to select TOHE or PULSE e Press the ENTER button to confirm the setting Display shows TOME FULSE DATA EHTEY OK and then returns to standby 44 Optional extras Optional extras Printer memory You can add 2Mb 4Mb and 6Mb to the standard 1Mb of memory your BF900 printer has If you want 600dpi print quality we recommend you add 6Mb of extra memory Memory D
22. NTER e Load the document e Select the RESOLUTION TYPE ORG and PHOTO settings if required Press the FUNCTION button Display shows FUHCTIOH MODE Ges Bataded Press 2 or the buttons to display DELAY Ta Bega fatira EHTER Press the ENTER button Display shows TIMNE 86 868 PRESS EHTER e Set the time you want the fax to be sent using the 24 hour clock e g 8 15am 8815 and 6 30pm i824 If you set an earlier time than the present the fax will be sent the next day Press the ENTER button Display shows DELAY Ta SEL LOCSSTART Enter the number you can use the keypad One Touch button Group Dial button or Speed Dial code Display shows TEL iH0 PRESS START Press the START button The document is scanned and the display returns to standby START Using the BF 900 To stop a document being scanned STOP e Remove any unscanned sheets from the document feeder tray e Press the STOP button To stop a document being sent During transmission e Press the STOP button Display shows CAHCEL 6 IHTERRUPT 1 Either e Press 1 to postpone the current transmission and return to standby The document will automatically be re sent after 1 minute Or e Press 0 Display shows the current session number DELETE SESS 22 PRESS ENTER Press the ENTER button to delete the information or press the STOP button to exit and retain the information Display shows MEMORY TX USER STOP and then returns to standby e An e
23. OADCAST REPORT Press 8 for k TIMNESDATE Press 9 for REMOTE ID TYPE Press O for TOHEF LOW FEFORT Press for REDUCTION TYFE Press for PRINT 2 FAGES Press the ENTER button Press the gt button to display the setting you want e Press the ENTER button to confirm the setting Additional features Printer preferences Fonts You can choose from a six different fonts for printing which can be selected at your BF900 or if connected to a PC via your printer software Font Pitch Point Orientation Font No Courier Portrait 1 Courier Bold Portrait 2 Line Printer Portrait 3 Courier 10 12 Landscape 4 Courier Bold 10 12 Landscape 5 Line Printer 16 6 8 5 Landscape 6 To select a font m Orme FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge iisistada gt Press O or the buttons to display SET FRINTER Sallstacs gt ENTER Press the ENTER button Display shows SET FRINTER 1 6 a gt Press 4 or the arrows to display FOHT HUMBER 1 63 73 ENTER Press the ENTER button Display shows FOHT HUMHEER 1 1 6 ENTER Enter the number 1 6 of the font you want to set e Press ENTER The display returns to standby 40 Additional features 41 Installing other fonts You can download fonts that are compatible with the Hewlett Packard PCLA To set automatic paper cassette selection If you have the additional paper cassette attached you can s
24. R button Display shows FROG USER DATA l a dar e Press 5 or the arrows to display LANGUAGE 1 6 ENTER e Press the ENTER button Display shows UE fs a EHTER e Use the lt and gt button to display the language you want e Press the ENTER button to confirm Display shows FROG USEF DATA 1 6 lt gt allowing you to enter other user information e Press the STOP button to return to standby 12 Setting up 16 Setting user mailboxes e Press the ENTER button to confirm Display You can set mailboxes for up to 9 individual shows YOUR HAME DATA ENTRY OK to i users ensuring their faxes remain private confirm and then display returns to MAILBOX Each mailbox user has a password which must MO FRESS ENTER ready for you to set be used in order to open the mailbox and print another mailbox out the documents e Press the STOP button to return to standby You first allocate the mailboxes 1 9 and then Paper sizes and types set the 4 digit password of your choice Then The standard paper tray holds up to 150 sheets you can enter the mailbox holder s name of 60 90 gsm plain paper and sizes A4 Letter Legal and Invoice sizes C D FUNCTION O ENTER You can also load thicker paper up to 157g m2 aED including OHP transparencies labels and STOP envelopes e Press the FUNCTION button Display shows FURCTION MODE e Seitatada Please note l l e Press 9 or the buttons to display If you are printing direct from a PC make
25. S Session Number Moe 90 of memory still available Pace Page number mw Switch between Capitals and Lower case letters Setting up 14 Using the BF900 Using the BF900 15 Sending faxes To load documents for faxing Load up to 30 pages at a time face down into the document feeder The first page is automatically drawn a little way into the feeder Display shows SELECT LOCICOF Do not try to send or copy documents which are still wet with ink or correcting fluid very thick or very thin for best results paper should be 80gsm stapled or clipped together torn folded crumpled or with punched holes on carbon paper or glossy paper When adjusting the settings if you do not touch any buttons for more than 1 minute your BF900 will automatically return to standby In the display RX receive TX send Normal dialling You can dial up to 30 digits including P if you need to include a pause START Load the document Set the TYFE ORG RESOLUTION and PHOTO settings if necessary See page 27 Dial the fax number you want on the BF900 keypad Press the START button The document is scanned Display shows MEMORY TH SCANMHING Mx You can now retrieve your original document e The fax number is dialled Display shows CALLING When the call is answered the display shows F COMMECTION TEANMSHMIT TING e While the fax is being transmitted the display alternates between the num
26. T L DAL COTE 881 PRESS ENTER Use the keypad to enter the 3 digit code you want e Press the ENTER button Display confirms the setting and then shows 2 IHT L DIAL CODE ready for you to enter another international code number Either repeat the last three steps or press the ENTER button confirm the last setting and return to standby Additional features Bulletin Board Your BF900 can store up to 30 documents each on its own bulletin board to be polled by other machines You can also include a four digit ID number if required Only one document can be polled at a time To set up a bulletin board document Gorol e Load the document SART e Select the RESOLUTION TYPE ORG and PHOTO settings if required e Press the FUNCTION button Display shows FUNCTION MODE Gie Sistattada gt e Press 5 or the buttons to display BULLETIN BOARD e Sailsttats ENTER Press the ENTER button Display shows ADD DOC 1 CLEAR DOC Press 1 to store a document Display shows POLLING ID 0006 PRESS START e Enter a four digit ID number if required This can help you find the document later for deleting Press the START button The document is scanned Display shows EULLETIH BOARD SCANMHING Max 30 Additional features 31 To delete a bulletin board document A DdD D FUNCTION ENTER CLEAR TONE STOP Press the FUNCTION button Press 5 or the buttons to display BULLETIN BOARD Saisttats ENTER Pres
27. acility Any other usage will invalidate all the approval of the apparatus if as a result it then ceases to conform to the standards against which approval was granted 56 Technical information 57 You may connect it e To direct exchange lines e To extensions with new plug and socket arrangements provided with these direct exchange lines e To compatible switchboards You may NOT connect it To shared party lines The connection to the telecommunication system must be unplugged before the earth is disconnected The connection to the telecommunication system must not be hardwired This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling How many phones can you have Your exchange line provides only a small current to make your BF900 ring Although you may have any number of sockets it is important to limit the number of telephones and other items of apparatus connected to the line by these sockets This ensures that each telephone will receive enough current to ring Every telephone or item of apparatus has a Ringer Equivalence Number REN In most cases a standard line should provide enough current for two or more telephones or items of apparatus if the REN s add up to no more than 4 BF900 has a REN of 1 Any telephone provided by BT may be assumed to have a REN of 1 unless otherwise stated on the base Even where the number of telephones has been limite
28. all possible conditions of connection If you have any difficulties contact BT on Freefone 0800 800 152 for business Customers or Freefone 0800 800 150 for residential customers 9am to 5pm Monday to Friday SAFETY WARNINGS 1 Interconnection circuits should be such that the equipment continues to comply with the requirements of 4 2 of EN 41003 for TNV circuits and 2 3 of EN 60950 for SELV circuits after making connections between circuits 2 Interconnection directly or by way of other apparatus of ports marked Safety Warning See instructions for use with ports marked or not so marked may produce hazardous conditions on the network Advice should be obtained from a competent engineer before such a connection is made 3 When you operate this equipment the electrical mains socket should be near the equipment and be easily accessible Technical information 58 Index 59 Index EL tagi Approvals Batch dialling Broadcasting Bulletin Board Cleaning Clear Tone Copying Cover release Date Delayed send Department ID DEPT Dialling batch dialling from a phone group dialling normal on hook one touch redialling speed dialling Display messages Drum cartridge DURATION ECM Enter Error reports 14 14 56 17 25 27 30 47 2 2 21 42 3 47 11 36 18 33 36 36 17 16 17 35 15 16 16 16 17 35 1 14 5 6 50 52 36 14 2 34 Faxing from PC FF Fonts Function G3
29. atic FAX mode MODE e Press the MODE button to display Fax Your BF900 will automatically answers calls and receive documents to the fax Received pages from another fax machine or a PC are printed and delivered to the printed document tray If you are copying or printing when a call comes in the pages received will be stored in the memory and printed later Manual TEL mode This option only works when you have a telephone attached MODE START e Press the MODE button to display TEL You can now answer phone calls with an attached telephone and receive fax calls manually e When the phone rings pick up the attached handset to answer the call e If you hear fax tones press the START button then hang up the phone Your BF900 begins receiving the fax Session numbers Your BF900 gives a session number to each document which has been sent or received This number is printed at the top of each page making it easy to keep track of each document You can view the directory of documents on the screen or print out a list of documents See Reports and Lists page 34 Please note If your BF 900 runs out of paper or toner or is stopped by a paper jam the received document will be stored in the memory To print out once the problem has been solved press the START button If the memory becomes full your BF900 cannot receive any more information until more memory is released by printing or sending the stored document
30. ber of pages being sent and the fax number you have dialled e After the last page has been completed if the call is successful display shows T E If you make a mistake when dialling press the lt button to move the cursor back to the digit you want to change The selected digit flashes Enter the new digit Press the gt button to move the cursor forward Alternatively delete all the digits shown in the display by pressing the CLEAR TONE button On hook dialling You can use hook dialling to monitor the progress of the call via the loudspeaker START e Load the document e Press the HOOK button You hear the dial tone e Enter the fax number you want The number is dialled Display shows the number and PRESS START e Press the START button when you hear the fax tones from the other machine Dialling fax numbers from an attached phone You can use an attached telephone to send a document direct from the document feeder START e Load the document e Pick up the telephone handset and dial the fax number you want e When you hear the fax tones press the START button Using the BF 900 Please note The telephone must be connected to the line adaptor socket on the BF 900 line cord e Replace the handset Your document starts to go through Display flashes MAMUAL TH and the fax number called Redialling the last number PAUSE REDIAL START e Load the document e Press the REDIAL button Display sho
31. cassette tray Push the cassette tray to lower it flat Adjust the extender to fit the paper length Close the cover then adjust the paper guide on the right hand side to fit the paper width 10 Switch the power ON amp The machine will beep and go into standby mode The screen displays the date and time If the incorrect date and time are shown change them by following the steps shown in To change the date and time p11 Remove the clear plastic protective film from the display Setting up 11 Enter your telephone number You can have your fax or phone number printed at the very top of each fax you send The number can be up to 20 digits long GODO FUNCTION ENTER PAUSE REDIAL STOP e Press the FUNCTION button Display shows FUNCTION MODE Gefais tam e Press 9 or the buttons to display FROG USER DATA Saistabs ENTER Press the ENTER button Display shows FROG USER DATA l 6 ar Press 1 or the arrows to display VOUR TEL HO 1 amp ENTER Press the ENTER button Display shows TELA PRESS EXTER e Use the keypad to enter your fax number To enter a space press the PAUSE REDIAL button To delete the number press the CLEAR button Press the ENTER button to confirm Display returns to FROG USER DATA allowing you to enter other user information e Press the STOP button to return to standby 10 Setting up 11 12 Enter your name You can have your name printed at t
32. d there is no guarantee that the different types of telephone on the same line will ring The provided handset must only be connected to the socket on the side of the machine Another approved handset may be connected but the apparatus has been calibrated and approved for the provided handset The voltage drop introduced by the apparatus between the PSTN and a series connected telephone at a current of 40mA is 1 7 Volts Consequently no additional series equipment may be connected The introduction of this voltage drop may occasionally cause difficulties in making calls from the series connected telephone or problems in telephone conversation being experienced by both parties to the call In the unlikely event of any such problems occurring the user should contact the supplier or maintainer of the apparatus While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the apparatus being connected to a network service with which it is not designed to be compatible Failure of the apparatus to work under these circumstances may not be the responsibility of the network operator Connecting to switchboards Your BF900 is approved only for use with a compatible switchboard including those which do not provide secondary proceed indication If you do have a compatible switchboard it cannot be guaranteed that the BF900 will operate correctly under
33. e ARROW buttons to display the number you want to remove e Press the CLEAR button to remove the displayed number e Press the ENTER button to confirm Display returns to 818488 P CLEAR ENTER You can now select another number for removal e Press the STOP button to return to standby To set up a batch dial You can set the ONE TOUCH buttons to send faxes automatically at a pre set time every day This can be useful if you want to send faxes at times when call charges are lower or if you are faxing abroad to coincides with the other person s office hours a oe C STOP e Press the FUNCTION button Display shows FUNCTION MODE Befa ffata dan e Press 7 or the buttons to display FROGRAM TEL HO Befa fatira ENTER e Press the ENTER button Display shows FROGRAM TEL HO Ba lt a If no number is stored under the One Touch button you have pressed the display will show EATCH TH HOT REGISTER Press 4 or the arrows to display BATCH Ta L 3 3 ENTER Press the ENTER button Display shows BATCH TH FRESS OT KEY Press the ONE TOUCH button that you want Display shows 1 i224 PRESS ENTER Press the ENTER button Display shows START TIME 88 86 or a previously set batch time FRESS ENTER Use the keypad to enter the time in 24 hour clock format that you want to send the batch transmission e g to send at 6 30pm enter 1830 Display shows START TINE 1G Se PRESS ENTER Press the ENTER button to
34. ed to a One Touch button 2 the number dialled 3 CSI if blank then the ID will show the dialled number or name or 4 blank 38 Additional features 39 Name Original Alternatives setting Toner Low OFF ON OFF Prints warnings when the toner needs replacing Report Reduction Type AUTO Auto Reduction 70 100 The BF900 automatically reduces incoming faxes down to 70 of the original if necessary to fit on the paper No Reduction Your BF900 does not reduce the size of incoming faxes If the image length exceeds the paper length it will print onto a second page No Reduction with lower 10mm cut off Your BF900 does not reduce the size of incoming faxes If the image exceeds the printable length of 297mm the remaining image is printed on a second page Print 2 pages OFF ON OFF Print received message twice for each page To change the user preference settings GOD FUNCTION ENTER e Press the FUNCTION button Display shows FUNCTION MODE e iistattada gt e Press 8 or the buttons to display FROG USER SWITCH Ge Sailstets ENTER e Press the ENTER button Display shows FROG USER SWITCH Ge Sisistads gt You can now select the setting you want to change lt e Press 1 to display ACTIVITY REPORT Or Press 2 for ERRUFE REPORT Press 3 for T COMFIRMATION REPORT Press 4 for FX COMFIEMATION REPORT Press 5 for LINE MONITOR Press 6 for HEMNORY EHTEY REPORT Press 7 for ER
35. edge of the page Hold the edge e Press the Paper Lifting Plate of the of the page and pull it gently towards the Additional Cassette together with the loaded back of the machine as shown paper down into the locked position Paper jammed in Fusing unit e Remove all the paper from the Additional e Remove the paper by pulling it outward as Cassette and then pull out the jammed sheet shown 51 Display is blank Make sure the mains power cord is plugged in properly Check the power has been switched on at the mains and at the machine Check your mains power socket is working by plugging in another appliance Incoming faxes are not printed Try copying a page to check that the printer is working Check that the paper is loaded properly in the paper cassette Your machine does not receive incoming faxes Check the display to see that your machine is set to FAX reception mode and not TEL mode To change the reception mode see page 19 Check that there is paper in the paper cassette Check that the memory is not full Automatic Document Feeder does not work Check that the paper is not too big Make sure the document has been correctly loaded Black stripes appear on printed documents Make a copy of the document If the copied document does NOT have black stripes ask the sender to check their machine If the copy has black stripes call for a service engineer to fix the problem Help No dialling tone can be
36. ell as numbers entered via the keypad Your BF900 dials each number and sends the document If the number is busy it will dial the next number and redial the busy number at the end The BF900 prints a broadcast report which tells you whether the broadcast was successful or not OK or NG Any destinations which did not receive the document will be detailed in individual error reports To set up a broadcast FUNCTION ENTER START e Load the document e Select the RESOLUTIONH TYPE ORG and FHOTO settings if required Press the FUNCTION button Display shows FUNCTION MODE Ge Sistattada gt Press 1 or the buttons to display BROADCASTING Bva fatata ENTER Press the ENTER button Display shows BROADCASTING SELECT LOCTENTER Enter the number you can use the keypad One Touch button Group Dial button or Speed Dial code Display shows TEL lt Ha 2 FRESS ENTER Press the ENTER button Display shows LOD COUNT Ke SELECT LOMTENTER Now repeat the two steps above until you have entered all the fax numbers you want or until the location counter shows 128 Press the ENTER button Display show TIME BE 8e FRESS START Use the keypad to enter the time you want the broadcast to be sent The time is set using the 24 hour clock e g 8 15am 8815 and 6 30pm i1224 Press the START button The document is scanned Display shows EROADCASTING SCANHING MAA e A3 digit session number is assigned which you can use as a
37. er each Group Dial button Speed Dial List Lists number and name stored under each Speed Dial code User Data List Lists the current settings for your BF900 File List Lists documents stored in the memory To print a report or list Aap _ FUNCTION ENTER START Press the FUNCTION button Display shows FUNCTION MODE G Ssttsts s gt Press 6 or the buttons to display FPRIHT REPORT amp Sailatets ENTER Press the ENTER button Use the keypad to the select the type of report you want 1 Activity Report 2 One Touch List 3 Speed Dial List 4 Group Dial List 5 User Data List 6 List File Press the START button to print out the report Activity report guide Your guide to the details shown on an activity report TYPE DEPT SESS a b c d e a TYPE Meaning MEMORY Ts Document sent from memory DIRECT TH Document sent without scanning into memory MAMUAL Ts Document sent from number entered via the keypad AUTO Res GROUP TH Document sent via a Group Dial button FOLLIMG Tx Document polled from your BF900 s Bulletin Board FOLLIHG amp Document polled by your BF900 from another machine RELAY RET Document sent to another machine for further transmission Automatic reception mode MANUAL Fx Manual reception mode ECAT Ta RELAY IHIT RELAY EC Document
38. et your BF900 to switch automatically between the two cassettes to suit different paper sizes loaded in each cassette You can load A4 Letter and Legal Size FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge iisiatada gt Press O or the buttons to display SET PRINTER amp Saifstata gt ENTER Press the ENTER button Display shows SET FRINTER 1 6 lt a gt Press 1 or the arrows to display AUTO CASSETTE SELECT OH il 6 a ENTER e Press the ENTER button and then the gt button to display OH or OFF If you select ON ENTER e Press ENTER The display returns to standby If you choose OFF lt Cc ENTER JOURNAL e Press the ENTER button and select OF TICH TRAY Display shows OPTION TRAY FAX gt s ENTER e Press the ENTER button to select the paper size for the cassette Display shows FAPEF SIZE Ad ta ENTER e Press the gt button to select the paper size you want e Press the ENTER button to confirm Please note If the additional paper cassette is not attached the display will read WOT amp A1LABLE when you follow the steps shown above To set the number of copies You can set your BF900 to print out between 1 99 copies of each document as standard FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge iistattada gt Press O or the buttons to display SET PRIHTER amp Salfsteaca gt EHTER Press the ENTER button Display shows SET FRIHT
39. he very top of each fax you send The name can be up to 20 characters long GODO FUNCTION ENTER STOP e Press the FUNCTION button Display shows FUNCTION MODE BeSaffska dan Press 9 or the buttons to display FROG USER DATA Saistats ENTER Press the ENTER button Display shows FROG USER DATA l a lt a gt Press 2 or the arrows to display VOUR HAME 1 6 ENTER Press the ENTER button Display shows A d chs ENTER Use the alphabet letters on the one touch buttons to enter your name To enter a space or delete a letter press the One Touch button 31 Press the ENTER button to confirm Display shows YOUR HAME DATA EHTE OE to confirm the entry and then returns to FROG USER DATA i s lt 1 gt allowing you to enter other user information e Press the STOP button to return to standby 13 Setting the date and time You can have the date and time printed at the very top of each fax you send The name can be up to 20 characters long The time is set using the 24 hour clock STOP Press the FUNCTION button Display shows FUNCTION MODE Gie Sisiatada gt Press 9 or the buttons to display FROG USER DATA Balbis ENTER Press the ENTER button Display shows FROG USER DATA I fs far Press 3 or the arrows to display SET DATETIME 1 6 ENTER Press the ENTER button Display shows HLL Sh EEE PRESS ENTER Use the keypad to enter the date and time You can also move the cursor by pressing the lt and gt b
40. heard on an attached telephone Check that the line cord is plugged in to the telephone wall socket Make sure the line cord and the telephone cord are plugged into the correct sockets on your BF900 Communication error Most errors are caused by poor line connection Try sending the document again Make a test communication with another fax machine If the problem persists contact your fax supplier Image printed at an angle on the page Paper needs adjusting in the cassette Poor print quality If a black line appears on the page clean the scanner under the control panel see cleaning page 47 If the image is faint or blurry remove the toner cartridge and shake it gently Print quality gets gradually worse and worse The drum may need replacing Order a new drum from any BT Shop your electrical retailer or by calling the number on your BF900 Display shows CHANGE NEW DRUM Replace drum and reset the drum counter 52 Help 53 Pages come out wrinkled frequent jams or the machine picks up two pages at once Check that you are using the correct size of paper Check that your paper is not already creased The alarm light stays ON and the display shows CHECK PAPER and PRESS START Load more paper and press the START button If this does not work check that the cassette tray is installed properly Display shows TONER LOW Replace the toner cartridge Display shows ENGINE ERROR Switch off the machine for a m
41. i laser printer for e E AE AE or VEBE ON your PC To set a compatible font style for your PC To connect for printing lt gt 0 D FUNCTION ENTER ULE Plug your connection cable into the RS232 socket Press the FUNCTION button Display shows FUNCTION MODE BeSaffata dan Press O or the buttons to display SET FRINTER Befa fata tar EHTER Press the ENTER button Display shows SET FRIHTER 1 6 lt Press 3 or the arrows to display SYMBOL SET i 6a 3 ENTER Press the ENTER button Display shows SYMBOL SET TBM US Press the arrows to scroll through the options to display the option you want Press the ENTER button to confirm Display returns to standby For instructions on scanning faxing and printing from a PC via your BF900 see the separate user guide supplied with the software Connecting to a switchboard Connecting to a switchboard If you want to connect your BF900 to a switchboard also known as a PBX you can take advantage of its PBX mode You can also follow these steps to switch back to PSTN for connection to the normal public network lt JOPO m FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE BeSafbakatar e Press or the buttons to display TIAL OF TIOWS Befas dar ENTER Press the ENTER button Display shows TIAL OP TIOWS Go lt a gt Press 2 or the gt arrows to display PSTP Es 1 3 EMTER Press the ENTER button Display shows PSTHIFBH
42. ility Net address and mailboxes can only be used with machines which comply with the international fax standards For how to send faxes to a mailbox or Net address please see page 29 To store a Speed Dial number You can store up to 100 fax numbers which can be dialled by pressing just 3 buttons STOP Press the FUNCTION button Display shows FUNCTION MODE Gie Sisiatada gt Press 7 or the buttons to display FROGRAM TEL HO Ge Sailstads ENTER Press the ENTER button Display shows FROGRAM TEL HO Ba lt a Press 2 or the arrows to display SPEED DIAL 1 3 ENTER Press the ENTER button Display shows SPEED DIAL __ PRESS ENTER Use the keypad to enter the 3 digit code 001 100 to set the speed dial location you want Press the ENTER button Display shows HEGI PRESS ENTER Use the keypad to enter the fax number you want for the Speed pial location shown Display shows 1 4 84 Press the ENTER ian Display shows DATA ENTRY OK followed by HAME lt HOo 1 lt VES If you do not want to enter any more information press the STOP button to return to standby The new number will be saved e If you press O the display shows SFEED DIAL You can now enter another number or press STOP to return to standby To add a name OROCO STOP Press 1 Display shows HAME A z CUP ARROH3 3 ENTER Use the alphabet letters on the one touch numbers to add a name Press the ENTER button Display shows DATA ENTRY Ok followed b
43. inute then switch back on If EMGIME ERROR is still displayed call a service engineer to fix the problem Technical specification Technical specification General Type Compatibility Applicable Dual access Desktop ITU T former CCITT G3 Public Switched Telephone Network PSTN Multitasking Communication Modem speed Coding Scheme Error Correction Mode ECM Polling Memory Capacity Option Memory Dialling Method One Touch Dialling Speed Dial Group Dial Full Dial On Hook Dial 14400 12000 9600 7200 4800 2400 Auto step down MH MR MMR Yes Up to 180 locations for one session Continuous execute endless polling until manual delete Daily execute polling at specified time daily until manual delete Password 4 digits 1M Byte 2 4 6M Byte for fax and printer call the number shown your your BF900 to purchase your memory upgrades 64 locations maximum 30 digits plus up to an 8 digit network address number 100 locations maximum of 30 digits location without network address 16 groups one touch key 25 32 each key has two group dial each group up to 40 locations Full digit keypad dialling Press HOOK key or pick up receiver first then dial telephone number from machine keypad Class I Interface RS 232C Auto Baudrate 2400 9600 19200 38400 bps GDI printer Interface RS 232C Parallel Auto Baudrate 19200 38400 bps Cen
44. ional handset socket document Not for use in the UK Printed document tray Receives the newly Cover release button printed document Press to open the cover for clearing document jams and installing the drum and toner cartridge Plain paper cassette Holds up to 150 page of AA letter size or legal size plain paper When empty lift up to Power On Off save space Manual paper feed Lets you insert single sheets of paper by hand for printing Serial port Lets you connect a PC for sending and receiving faxes to screen and for printing Requires an appropriate PC FAX software package or GDI printer driver Cable available as an optional extra Power cable socket Blanked telephone socket This socket not used in the UK Cooling fan Telephone line cord socket Parallel port Plug in the telephone line cord here Lets you connect a PC for printing In this guide In this guide At a glance 1 Introduction J Setting up 6 Using the BF900 15 Additional features 27 Connecting to a PC for printing scanning and faxing 43 Connecting to a switchboard 44 Optional extras 45 Maintenance 47 Help 49 Technical specification 54 Technical information 56 Index 59 Hints tips and important information In this user guide we ve included helpful tips useful notes and important information shown in grey boxes Introduction L ntr oduc tion Your BF900 multifunctional plain paper fax machine is designed for ease of use
45. ive
46. ot completed properly HO AHSWER Dialling did not work MEM FULL Memory became full during reception JAM Document jam in the Automatic Document Feeder STOF Fax stopped by user 37 Setting user preferences Additional features You can change a number of original settings to suit your preferences These are Name Original Alternatives setting Activity Report ON ON OFF Activity reports are printed automatically after every 40 transactions Error Report ON ON OFF Error reports are printed automatically after any failure in sending or reception TX Confirmation OFF ON OFF Enables a report confirming the status of each Report document sent RX Confirmation OFF ON OFF Enables a report confirming the status of each Report document received Line Monitor OFF ON OFF Turns the speaker on or off When ON you can hear the fax tones generated during a transmission Memory Entry OFF ON OFF Prints a memory report after scanning each Report document into the memory Broadcast Report ON ON OFF Prints the result of a Broadcast Only shows whether the entire transmission was successful OK or not NG RX Time Date OFF ON OFF Prints the time and date sender ID your telephone number and the number of the machine from which a document was sent Remote ID Type CSI ON OFF Allows you to select the information printed under Remote ID in the Activity Report Either 1 the name assign
47. p for A4 paper Push the toner cartridge down until it clicks into place Lay the handle down flat Close the cover pushing it down until it clicks into place 4 Install the Document Feeder Tray Insert the two tabs into place directly below the control panel on the front of your BF900 5 Plug in the telephone line cord Connect to the right hand socket marked LINE on the side of the machine Line cord Plug the other end of the telephone line cord into the telephone socket If you do not have a modern socket call Freefone 0800 800 150 and ask for a BT engineer to come and fit the correct socket This is a chargeable service Setting up 6 Plug in the mains power cable Make sure the power switch on the side of the machine is set to O OFF Connect the mains lead to the back of the machine Connect the 3 pin plug to the mains power 7 Plug in the PC cables optional Insert the end of the printer cable and PC FAX RS232C cable into the connectors on the back of the machine The PC cable is an optional extra please see page 46 for details Setting up 8 Plug in a telephone Open the cover and pull out the extender If you wish you can connect a telephone to the same line as your BF900 Connect the telephone cord to the line adaptor on your BF900 telephone line cord The phone will work whether your BF900 is connected to the mains power or not Telephone line cord 9 Load the paper
48. reference if you need to find or delete the document from the memory Display shows BROADCASTING SESSION HO seA Additional features Please note If the memory becomes full the alarm light comes on and the display shows BROADCASTING MEMORY FULL Press the STOP button Resend the broadcast when there is more memory available or send it manually see page 19 Priority document If have an urgent document to send you can interrupt current transmissions and load your document for sending immediately The interrupted session will resume automatically when your document has been sent To set a priority document STOP e Press the STOP button Display shows CAHCEL 6 INTERRUPT 1 e Press 1 The current document is stopped and will be automatically resent after 1 minute e Load the new document and send it as required Relaying a document You can send a document to another compatible fax machine and request it to forward the document on to a number of destinations You can use any One Touch button to relay documents automatically by assigning a relay fax number to the button Please note that the One Touch button you use must first have a number stored 28 Additional features 29 To set up a relay FUNCTION ENTER STOP Press the FUNCTION button Display shows FUNCTION MODE e iistatada gt Press 7 or the buttons to display FROGRAM TEL HO amp Saifsetads ENTER Press the ENTER button Display shows
49. rmation Technical information Choosing a location Your BF900 should be kept clear of dust moisture high temperature and vibration and should not be exposed to direct sunlight Don t install it close to radiators or air conditioning outlets or in excessively warm humid or dusty places Warning The apparatus is only designed to be operated in a normal office or domestic environment where the relative humidity does not exceed 60 It should not be used in bathrooms or near water Connecting to the UK network The BF900 is tested and approved for connection to the UK network provided that it is used in accordance with the guidelines in this booklet Approval number Approved for connection to telecommunication systems specified in instructions for use subject to conditions set out in them CE compliant to 89 336 EEC EMC Directive and 73 28 EEC low voltage directive Approved for use This apparatus has been approved for use with the following facilities storage of telephone fax numbers for retrieval by one touch or predetermined code if problems occur verify the stored numbers automatic call initiation operation in the presence or absence of initial or secondary proceed indication automatic dialling facilities automatic storage of the last number dialled automatic repeat attempt facilities auto answer auto clear from the call originating end call progress monitor modem fax switch series connection f
50. rranty period due to accidental or wilful damage including lightning and electrical damage BT will not replace or repair the equipment free of charge If any damage of this nature occurs please claim against your home insurance Setting up S A A ing up follow these steps to get your BF900 ready to use When setting up refer to At a glance on page 1 With the L mark to the left and the R mark to for location of sockets and buttons the right line up the drum cartridge with the slots on the inside of your BF900 as indicated Remove the adhesive strips securing the by the green labels inside the machine and slide the whole cartridge down into place control panel and plain paper cassette 1 Insert the drum and toner cartridges Press the cover release button and open the top of your BF900 dre Unpack the toner cartridge release button Hold the cartridge in both hands and shake well using a rocking motion as illustrated Unpack the drum cartridge Caution Do not touch the green drum with your fingers Setting up Hold the toner cartridge by its handle ensuring 2 ystall the Document Receive Tray the printed instructions on the cartridge unit insert the tee tabs into place on die bakol are facing you and line up the pins at each bp your BF900 If using larger legal size paper corner with the slots on the inside of your BF900 ii the flap in the Document Receive Tay You need this flap u
51. rror report is printed confirming the transmission has been cancelled This setting can be switched off See page38 18 Using the BF900 19 Sending documents without scanning into the memory If your BF900 does not have enough memory capacity and you are not ready to clear the memory you can bypass it to send documents direct STOP START e Load the document e Select the RESOLUTION TYPE ORG and PHOTO settings if required Press the FUNCTION button Display shows FUNCTION MODE Ge iistatada gt Press 3 or the gt buttons to display DIRECT Tx Gi Sadstabs ENTER Press the ENTER button Display shows DIRECT Tx SELECT LOCSSTART Enter the number you can use the keypad One Touch button Group Dial button or Speed Dial code Display shows TEL lt Ha FRESS START Press the START button The number is dialled If the number is busy or your BF900 is already transmitting it displays the time at which it will attempt to redial e To cancel sending the document press the STOP button The machine returns to standby If your BF900 cannot get through after attempting to redial the display shows QUT OF REDIAL FRESS STOF Press the STOP button to return the machine to standby and try sending the document again later Receiving faxes Setting the reception mode If you have a telephone attached to your BF900 you can select whether you want to answer all calls manually or receive faxes automatically Autom
52. s To print out documents in a mailbox The display shows Fs IM MAILBOs to indicate a mailbox message has been received Please refer to page 22 23 for how to set up mailbox addresses A OP FUNCTION ENTER e Press the FUNCTION button Display shows FUNCTION MODE Ge iistattada gt e Press or the buttons to display OTHER OPTIOWS Ge Salstada gt ENTER Press the ENTER button Display shows OTHER OPTIONS 1 7 gt ENTER Press 3 or the arrows to display FRIHT MAILBOX l r 33 ENTER Using the BF 900 e Press the ENTER button Display shows MAILBOX HO PRESS ENTER e Use the keypad to enter the mailbox number you want e Press the ENTER button Display shows FASSHOR Ds PRESS ENTER e Enter the 4 digit password for the mailbox If correct the display shows FASSHORT Hast FASSHORD Ok If you enter the wrong number start these steps again e Press the ENTER button to print the mailbox document s Display returns to standby e Press the ENTER button to return to standby Making phone calls To make phone calls you must have connected a telephone to the BF900 line cord socket See page 9 To make a phone call The mode must be set to TEL See page 19 Lift the handset and dial the number Replace the handset to end the call To receive a phone call When the phone rings pick up the handset of the attached telephone to answer the call 20 Using the BF900 21 Copying You can make up to 99
53. s the ENTER button Display shows ADD TOC 1 CLEAR DOC 8 Press 0 to delete a document Display shows zene YY ba CLEAR STOP Press the buttons to scroll through the bulletin board ID list and display the one you want to delete Press the CLEAR button Press the ENTER button to confirm deletion Display shows ELETED and then returns to standby or if there are other bulletin boards it returns to x z V p CLEAR STOF to enable further deletions If you do not want to delete any more bulletin boards press the STOP button to return to standby Polling This allows your BF900 to retrieve a document from another machine or for another fax machine to retrieve a document from your BF900 You can also set your BF900 to poll documents from another machine at a fixed time every day or you can set it to poll continuously until the document is retrieved GoD FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE BeSaffata tan Press 4 or the buttons to display POLLING Ra Begs Hatara ENTER Press the ENTER button Display shows FOLLIHG EX SELECT LOCSSTART e Enter the number for the machine s from which you want to poll a document you can use the keypad One Touch button Group Dial button or Speed Dial code Display shows TEL HO PRESS ENTER e Press the ENTER button Display shows LOC COUNT A8 SELECT LOCTENHTER Now repeat the two steps above until you have entered all the fax numbers
54. sistada gt e Press or the buttons to display OTHER OPTIOWS Beaia tar ENTER Press the ENTER button Display shows OTHER OFTIOHS 1 7 ra ENTER Press 1 or the arrows to display Ra IH MEMORY I Ts a EHTER Press the ENTER button Display shows ka IN MEMORY OFF gt ENTER Use the gt button to display OH e Press the ENTER button Display shows PASSHORD tkkt PRESS ENTER e Use the keypad to enter a 4 digit number as your password e Press the ENTER button Display shows PASSHOR Dstt PASSHORD Gk before returning to standby To print documents received to memory GORO FUNCTION ENTER Press the FUNCTION button Display shows FUNCTION MODE Ge iistattada gt e Press or the buttons to display OTHER OPTIOWS G Salfstada gt ENTER Press the ENTER button Display shows OTHER OP TIOHS 1er ra ENTER Press 2 or the buttons to display FRIHT TO MEMORY i Ts 2a EHTER Press the ENTER button Display shows FASSHORD PRESS ENTER e Enter your 4 digit password Press the ENTER button Display shows PASSHOR Dstt PASSHORD Gk before printing any documents received into memory Documents can also be printed from memory by switching RX in memory OFF Additional features Mailboxes and passwords In addition to fax and phone numbers you can also store a mailbox number and a password for incoming documents A mailbox number sends a document to a specific mailbox at the receiving machine and can
55. t Stop 19 19 19 19 15 28 36 34 35 35 36 43 35 35 35 35 35 1 27 55 37 8 54 14 15 56 58 43 2 33 15 27 43 18 19 18 3 14 36 20 37 1 17 35 2 2 18 Index 60 Index 61 Storing numbers one touch Storms Supplier number Switchboard Tel Dir button Telephone attached phone calls Telephone line Telephone line cord Time Tone Pulse Toner cartridge Trays feeder manual feed paper cassette printed document receive TX Type org User preferences Weight 21 22 5 12 44 58 2 16 20 3 5 8 11 36 44 5 6 48 3 5 7 3 3 9 41 45 3 5 7 3 5 7 14 15 2 27 38 39 55 Bre Offices in Europe North America Japan and Asia Pacific The Telecommunications products and services described in this publication are subject to availability and may be modified from time to time Services and equipment are provided subject to British Telecommunications ple s respective standard conditions of contract Nothing in this publication forms any part of any contract Touchtone is a registered trade mark of British Telecommunications plc in the UK British Telecommunications plc 1999 Registered Office 81 Newgate Street London EC1A 7AJ Registered in England No 1800000 Printed in Taiwan Issue No 1 3 99 2 Designed by The Art amp Design Partnership Limited Ce 0197 X CE compliant to 89 336 EEC EMC Directive amp 73 23 EEC Low Voltage Direct
56. t damp cloth You can add a little mild soap or detergent if necessary e Lift open the control panel e Rotate the document feeder tray roller by hand and wipe it with the cloth e Gently wipe the glass of the scanner Cleaning the fax interior Use a soft DRY cloth for cleaning the fax interior Warning Parts inside the fax machine can get very hot Switch off the mains power and wait for at least 10 minutes before attempting to clean the inside Check that the fusing unit has cooled down before cleaning e Press the cover release button and open the front cover of your BF900 Cover release button Maintenance e Remove the toner cartridge and the drum e Close the cover cartridge e Turn the Transport Roller cog and wipe the Transport Roller clean of dirt and dust e Replace the drum cartridge then the toner cartridge 48 Help 49 Help If you have any problems using your BF900 this section gives you the most common solutions To replace the toner cartridge You can buy replacement toner cartridges from all BT Shops main electrical retailers and good stationers You can also obtain replacement cartridges by phoning the number shown on your BF900 Your machine is supplied with a Starter Toner Cartridge This is a running in cartridge which holds a lesser amount of ink than the normal replacement toner cartridge You can expect to print significantly more pages with a standard
57. tronic 54 Technical specification 55 Document input Scanning method Resolution ADF pages Document thickness Scanning speed Error diffusion CIS Standard 8 dot mm Hori x 3 85 line mm vert Fine amp Photo 8 dot mm Hori x 7 7 ine mm vert Extra Fine 8 dot mm Hori x 15 4 line mm vert 30 sheets A4 80 gsm Single sheet 0 05mm to 0 13mm 45 gsm to 100 gsm Multi sheet 0 06mm to 0 1mm 52 gsm to 80 gsm 6 secs A4 Yes Document output Printing method Print resolution Print speed Reduction Printing vertical Smoothing Print Max print width Printing Paper Size Paper weight Paper cassette capacity Optional second paper cassette capacity Optional extra paper output capacity Laser printer 300 600 DPI optional memory required see optional extras page 45 6 PPM A4 Yes variable from 100 70 Yes 600 x 600 DPI 208mm Plain paper A4 Letter Legal 60 gsm to 90 gsm 150 sheets 80 gsm 250 sheets 80 gsm 250 sheets 80 gsm Operation environment Ambient temperature Relative Humidity 10 to 33 C 15 to 85 RH Power Requirements Engine sleep mode Power consumption 3 minutes after printing Standby 15W 230V 550W max 117V 550W max Outside dimension Weight 360mm W x 270mm D x 310mm H 360mm W x 270mm D x 394mm H with second cassette 9 5 Kgs Technical info
58. uttons Press the ENTER button to confirm Display shows your new date and time setting and DATA EHTRY GK and then FROG USER DATA i G lt gt allowing you to enter other user information e Press the STOP button to return to standby 14 Setting the supplier telephone number This enables your BF900 to contact your fax supplier automatically to tell them to supply a new toner cartridge GODO FUNCTION ENTER PAUSE REDIAL STOP Press the FUNCTION button Display shows FUNCTION MODE BeSafbakatar Press 9 or the buttons to display FROG USER DATA i Ssiatabs ENTER Press the ENTER button Display shows FROG USER DATA l fs a lt a gt Press 4 or the arrows to display SUPPLIER TEL 1 6 ENTER Press the ENTER button Display shows TEL PRESS ENTER Use the keypad to enter the telephone number You can use the PAUSE DIAL button to enter a space Press the ENTER button to confirm Display shows FROG USEF DATA i 3 lt gt allowing you to enter other user information e Press the STOP button to return to standby Setting up 15 Set the language if required Your BF900 is set to English for use in the UK You can select other languages by choosing the appropriate country UK FRANCE SPAIN ITALY AUSTRIA GERMANY NETHERLANDS STOP e Press the FUNCTION button Display shows FUNCTION MODE Ge iisistada gt e Press 9 or the gt buttons to display FROG USER DATA Saistats ENTER e Press the ENTE
59. ws FRESS START e Press the START button The document is scanned into memory and the number is dialled One touch dialling You can store up to 32 numbers in the one touch directory See page 22 for how to store one touch numbers ATD e Load the document e Set the TYPE DEG RESOLUTION and FHOTO settings if necessary e Press the ONE TOUCH button you want Display shows the number stored For example press once to display the number stored under 05 or press twice to display the number stored under 37 e The document is scanned and the number is dialled automatically 16 Using the BF900 I7 Speed dialling You can store up to 100 numbers in the speed dial directory See page 23 on how to store speed dial numbers SPEED DIAL FUNCTION e Load the document e Set the TYPE ORG RESOLUTION and FHOTO settings if necessary e Press the SPEED DIAL button e Enter the 3 digit code 001 100 for the number you want to dial e Press the ENTER button The document is scanned and the number is dialled automatically Group dialling You can have eight of the one touch buttons as group dial buttons These are buttons 25 32 Each of these buttons can hold up to 40 fax numbers enabling you to send a fax to all of them just by pressing a single button See page 24 on how to store group dialling numbers A TD e Load the document e Set the TYFE ORG RESOLUTION and FHOTO settings if necessary e Press the ON
60. y METHORE ADDRESS B HO i CVESs If you press 0 the display shows SPEED DIAL You can now enter another number or press STOP to return to standby To add a net address e Press 1 Display shows HET ADDES FRESS EHTER e Use the keypad to enter the net address you want e Press the ENTER button Display shows DATA ENTRY OK followed by SFEED DIAL FRESS ENTER e You can now enter another number or press STOP to return to standby STOP Using the BF 900 To store numbers under a Group Dial button You can set 8 of the One Touch buttons as Group Dial buttons These are buttons 25 32 Each one can hold up to 40 fax numbers Only fax numbers already stored as One Touch or Speed Dial numbers can be entered under the Group Dial buttons cm OD OO STOP Press the FUNCTION button Display shows FUNCTION MODE Ge Sistatada gt Press 7 or the buttons to display PROGRAM TEL HO Salata ss ENTER Press the ENTER button Display shows FROGRAM TEL HO Ba lt a gt Press 3 or the arrows to display GROUP DIAL 1 3 ENTER Press the ENTER button Display shows GROUP DIAL FRESS OT 25 42 e Press the One Touch button 25 32 that you want Display shows 25 lt s gt s ENTER e Press the ENTER button Display shows LOD COUNTER 88 SEL LOCTENMTER Enter the phone numbers you want by pressing either a ONE TOUCH button or the SPEED DIAL button then the 3 digit location code If a name has been stored along with the number both

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