Brother MFC-J425W User's Manual
Contents
1. Press A or Y to choose Add to Speed Dial Press OK amp Press A or to choose the 2 digit Speed Dial location where you want to store the number Press OK QO Do one of the following E f you want to store the displayed name press OK E Enter the name up to 16 characters using the dial pad Press OK gt gt Basic User s Guide Entering Text E To store the number without a name press OK Press OK to confirm the fax or telephone number Press A or Y to choose Complete Press OK Press Stop Exit Setting up Groups for Broadcasting Groups which can be stored on a Speed Dial location allow you to send the same fax message to many fax numbers by pressing T Speed Dial Search OK the two digit location and Black Start First you ll need to store each fax number in a Speed Dial location gt gt Basic User s Guide Storing Speed Dial numbers Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 39 numbers to a large Group See Broadcasting Black amp White only gt gt page 11 Press T Speed Dial Press A or Y to choose Setup Groups Press OK Press A or to choose GROUP1 GROUP2 GROUP3 GROUP4 GROUP5 or GROUP6 for the Group name where you will store the fax numbers Press OK Press A or Y to choose the 2 digit Speed Dial l2. GY Note If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Redial Pause Each key press adds a 3 5 second delay 19 Chapter 5 Additional ways to store numbers Storing Speed Dial numbers from Outgoing Calls You can also store Speed Dial numbers from the Outgoing Call history Press Redial Pause You can also choose Outgoing Call by pressing a FAX Press A or Y to choose the name or number you want to store Press OK Press A or Y to choose Add to Speed Dial Press OK Press A or to choose the 2 digit Speed Dial location where you want to store the number Press OK QO Do one of the following E Enter the name up to 16 characters using the dial pad Press OK gt gt Basic User s Guide Entering Text E To store the number without a name press OK QO Press OK to confirm the fax or telephone number amp Press A or Y to choose Complete Press OK Press Stop Exit 20 Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History See Caller ID gt gt page 15 D Press Redial Pause and press You can also choose Caller ID hist by pressing A FAX 2 Press A or Y to choose the number you want to store Press OK
3. After the broadcast is finished a Broadcast Report will be printed Before you begin the broadcast Speed Dial numbers must be stored in the machine s memory before they can be used in a broadcast gt gt Basic User s Guide Storing Speed Dial numbers Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored Speed Dial numbers for easier dialing See Setting up Groups for Broadcasting gt gt page 21 How to broadcast a fax Press Gg FAX 2 Load your document Press A or Y to choose Advanced Settings Press OK amp Press A or Y to choose Broadcasting Press OK Sending a fax You can add numbers to the broadcast in the following ways E Press A or Y to choose Add Number and press OK Enter a number using the dial pad Press OK E Press A or Y to choose Speed Dial and press OK Press A or to choose Alphabetical Order or Numerical Order and press OK Press A or Y to select a number and press OK QO After you have entered all the fax numbers by repeating step press Aor Y to choose Complete Press OK B Press Black Start Faxing from the ADF E The machine starts scanning and sending the document Faxing from the scanner glass When the LCD asks you Next Page do one of the following E To send a single page press 2 or press Black Start again The machine starts sending the do
4. The factory setting is of f so you will have to turn on Automatic Daylight Saving Time as follows ay Press Menu QD Press A or Y to choose General Setup Press OK Press A or Y to choose Auto Daylight Press OK a Press A or Y to choose On or Off Press OK Press Stop Exit General setup Sleep Mode You can choose how long the machine must be idle up to 60 minutes before it goes into Sleep Mode The timer will restart if any operation is carried out on the machine GD Press Menu Q Press A or Y to choose General Setup Press OK Press A or Y to choose Sleep Mode Press OK Press A or Y to choose 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or 60Mins to choose which is the length of time the machine is idle before entering sleep mode Press OK Press Stop Exit Chapter 1 LCD screen LCD Contrast You can adjust the LCD contrast If you are having difficulty reading the LCD try changing the contrast setting D Press Menu Press A or Y to choose General Setup Press OK amp Press Aor Y to choose LCD Settings Press OK GD Press A or Y to choose LCD Contrast Press OK Press to increase the contrast or press gt to decrease the contrast Press OK QO Press Stop Exit Setting the backlight brightness You can adjust the brightness of the LCD backlight If you are having difficulty reading the LCD try changing
5. ADVANCED USER S GUIDE MFC J425W MFC J430W MFC J435W User s Guides and where do find it Which manual What s in it Where is it Product Safety Guide Read this Guide first Please read the Safety Instructions before you set up your machine See this Guide for trademarks and legal limitations Printed In the box Quick Setup Guide Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Printed In the box Basic User s Guide Learn the basic Fax Copy and Scan operations and how to replace consumables See troubleshooting tips Printed In the box Advanced User s Guide Learn more advanced operations Fax Copy security features printing reports and performing routine maintenance PDF file CD ROM Software User s Guide Follow these instructions for Printing Scanning Network Scanning PC Fax Send Web Services Scan and using the Brother ControlCenter utility PDF file CD ROM Network Glossary This Guide provides basic information about advanced network features of Brother machines along with explanations about general networking and common terms PDF file CD ROM Network User s Guide This Guide provides useful information about wireless network settings and security settings using the Brother machine You can also find supported protocol informati
6. When the machine is in Fax Tel mode it will use the F T Ring pseudo double ringing to alert you to pick up a voice call If you are at the extension telephone you ll need to lift the handset during the F T Ring and then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 5 1 If you are at the machine lift the external telephone s handset and then press Hook to answer Dialing and storing numbers Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies This service shows the telephone number or name if it is available of your caller as the line rings Call your telephone company for details Once you answer a Call the Caller ID information disappears from the LCD but the call information stays stored in the Caller ID memory You can view the list or choose one of these numbers to fax to add to Speed Dial or delete from the history See Caller ID history gt gt page 18 E You can see the number or name E The Unavailable message means the call originated outside your Caller ID service area E The Private Call message means the caller has intentionally blocked transmission of Caller ID information You can print a list of the Caller ID information received by your machine See How to print a report gt gt page 24 E
7. consumables offered by Brother For best quality results Brother recommends Innobella Ink and Paper 38 Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD Liquid Crystal Display The LCD screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax You can press Hook to hear the receiving fax machine answer before you press Black Start or Color Start to begin sending Menu mode Programming mode for changing your machine s settings OCR optical character recognition ScanSoft PaperPort 12SE with OCR or Presto PageManager software application converts an image of text to text you can edit Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing Speed Dial numbers Press the Redial Pause key on the control panel as many times as needed for longer pauses Photo resolution B amp W only A resolution setting that uses varying shades of gray for the best representation of photographs Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and number
8. scan the document into the memory before sending it Then as soon as the telephone line is free the machine will start dialing and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can do this by turning on Real Time TX Press a FAX Load your document Press A or Y to choose Advanced Settings Press OK G Press A or Y to choose Real Time TX Press OK O Press A or to choose On or Of f Press OK QO Press Clear so you can continue sending your fax Note e If you are sending a color fax or if the memory is full and you are sending a black amp white fax from the ADF the machine will send the document in real time even if Real Time TX is setto Off e In Real Time Transmission the automatic redial feature does not work when you are using the scanner glass Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the telephone line we recommend that you turn on Overseas Mode After you send a fax using this feature the feature will turn itself off Press Gg FAX Load your document Press A or Y to choose Advanced Settings Press OK eb Press A or Y to choose Overseas Mode Press OK Press A or Y to choose On or Of f Press OK Press Clear so you can continue sending your fax Sending a fax Checki
9. eR a pre eae roe Renee eee ge ee 23 Transmission Verification REPOrt ccccceeeceeeeeeeeeeeeceeaeaeaeeeeeeeeeeeeeeeeeeeees 23 Fax Journal activity report ccrccccsccccnccceesnsceteniverelscedenntin desndsen sncvebuecblevercnbeecabens 23 REPONS cc erste EA E E O A eee EEA EE el adaceea 24 How to print a report care kee ae a ee 24 7 Making copies 25 COpy SING crre Grrr aA Ea EAE E EEE EEA cae 25 SOP COPYING rceoce eee a E R 25 Changing copy quality sssrinin anaiei a a a 25 Enlarging or reducing the copied image ccceeeeeeeeeeeeeeeeeeeeeeaeeaaeeeneeeeees 26 Making N in 1 copies or a poster Page Layout sssessssssensssesessrererererrrene 27 2n 1 D CODY arenen ee a r EEE neteas 28 Sorting copies using the ADF c cece cceeeeeeeeeeeeeaeaeaeeeeeeeeecececeeeeeeeeeenenes 29 Adj sting Density coast cress cd aekeutcaccpecderacQeaniepeuimciers od ccenseareuianienndierderdaleneauedatees 29 Setting your changes as the new default ccccccccceeeeeeeeeeeeeeeeeeteteeeeeees 29 Restoring all settings to the factory settings c ceeeeeeeeeeeeeeeeeeeeeereeees 30 A Routine maintenance 31 Cleaning and checking the machine cecceeeeeceeceeecececeeeeeeeeeeeeeenneneees 31 Cleaning the outside of the machine ce ceeeeeeeeeeeeeceeeeaeeeeeeeeeeceeeeeeeeeeeeees 31 Cleaning the machine s printer platen cccccecetete eee t eee e eee e
10. eeenieceipeceneedadmntendane 7 Sending a fax 8 Additional sending ODM ON srssxs ca dicta codes sie capeiaiesedessucsecspendanixesetnceddddesduadeeeetiectccectoese 8 Sending faxes using multiple settings 2 e eee ee cece ceeeeeeeeeeeeeeteaeaeaeeenees 8 SFI cde eisene a E eliendiesieisiarnes 8 Contrasts en teeters vec ae we eee E eee 8 Changing fax TE SOI ON eccrine peer a A aRU EEDE Enia 9 Setting your changes as the new default cccccceceeeeeeeeee ete teeeeeeeeteeeeeeees 9 Restoring fax settings to the factory settings esceeeeeeeeeeeeeeeeerereeeeeees 9 Additional sending operations cceceeeececeeeceeseeeeeeseeeeeeseeseeeeeeaeeeeeneeneetees 10 Sending fax manually criin e AR ERES 10 Sending a fax at the end of a conversation sssssssesesesesesesseererererrrrrrrernne 10 Dual Access Black amp White only ssssssssssssssssssssesnsrsrrrrrrrnrnrnnnnensnsnsnsnseesene 10 Broadcasting Black amp White Only sssssssssssnssnnrrrnnnnnnsnsnsrsnsesrssrererererererernne 11 Real Time Transmissi seses a aa EErEE EE EPRE RERE 12 Oyv rseas WS sists sas ct decals ett iy ania erven e eee ac auc cae E EEE E EAER Ae 13 Checking and canceling waiting jODS cccccceceee eee ee eet ee tee te eee teeeeeeeeeeeeee 13 Receiving a fax 14 Additional receiving Operations 2 eccceeeeeceeceeeeeeeeeeeeeeeeeeeeeeseeeeeeaeeeeaeeenteees 14 Printing a reduced in
11. fax EA Note To send a multiple page fax use the ADF Press A FAX Load your document To listen for a dial tone press Hook Dial the fax number When you hear the fax tone press Black Start or Color Start If you are using the scanner glass press 1 to send the fax 10 Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Press A FAX Load your document Press Black Start or Color Start E f you are using the scanner glass press 1 to send a fax 600 GOs Replace the handset of the external phone Dual Access Black amp White only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD shows the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them E Note Ifthe Out of Memory message appears while scanning a document press Stop Exit to cancel or Black Start to send the scanned pages Broadcasting Black amp White only Broadcasting is when the same fax message is automatically sent to more than one fax number You can include Groups Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast
12. into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD anda two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone a Put the two line TAD and the two line telephone next to your machine Dialing and storing numbers 2 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine amp Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD Plug one end of the
13. plastic tabs on both sides of the machine to lift the scanner cover into the open position Then unplug the interface cable from the machine if it is connected amp Using both hands grasp the plastic tabs on both sides of the machine and gently close the scanner cover Routine maintenance Wrap the ink cartridges in the bag then tape the bag on to the paper tray 35 H Pack the machine and the printed materials in the original carton with the original packing material as shown below EA Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine P Pp Close the carton and tape it shut 36 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Beeper Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasti
14. Note e This feature may not be available in certain areas of the USA and Canada e The Caller ID service varies with different carriers Call your local telephone company to find out about the kind of service available in your area 15 Chapter 5 Setting up your area code USA only When returning calls from the Caller ID history your machine will automatically dial 1 plus the area code for all calls If your local dialing plan requires that the 1 not be used for calls within your area code enter your area code in this setting With the area code setting calls returned from the Caller ID history to numbers within your area code will be dialed using 10 digits area code 7 digit number If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the Caller ID history If this is not the procedure followed by your dialing plan you will not be able to return calls automatically Press Menu Press Aor to choose Fax Press OK Press Aor Y to choose Miscellaneous Press OK Press Aor Y to choose Caller ID Press OK Press OK Press Stop Exit 8 00 16 Use the dial pad to enter your area code Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass i
15. Press OK amp Press A or Y to choose Report Setting Press OK Press A or Y to choose Journal Period Press OK Printing reports Press A or Y to choose an interval Press OK If you choose Every 50 Faxes go to step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory E Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs Enter the time to start printing in 24 hour format Press OK For example enter 19 45 for 7 45 PM Note When you set 12h Clock in the Date amp Time setting in Initial Setup enter the time in 12 hour format If youchose Every 7 Daysinstep press A or Y to display the days of the week Then choose the day you want to be the first day of the 7 day countdown Press OK Press Stop Exit 23 Chapter 6 Reports The following reports are available E Transmission Prints a Transmission Verification Report for your last transmission E Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order E Fax Jou
16. Press OK Press OK amp Press Aor Y to choose Set TX Lock Enter the registered 4 digit password Press OK The machine goes offline and the LCD shows TX Lock Mode Turning TX Lock off aD Press Menu B Enter the registered 4 digit password Press OK TX Lock is automatically turned off OY Note If you enter the wrong password the LCD shows Wrong Password and stays offline The machine will stay in TX Lock mode until the registered password is entered Additional sending options Sending faxes using multiple settings When you send a fax you can choose a combination of settings such as Fax Resolution Contrast Glass ScanSize and Real Time TX You can also choose Outgoing Call Caller ID hist Overseas Mode Speed Dial Broadcasting Set New Default and Factory Reset Some settings are only available when sending black amp white faxes D Press A FAX The LCD shows Fax Resolution i Standard Contrast Press A or Y to choose the setting you want to change Press OK Press A or Y to choose an option Press OK Repeat steps to to change more settings Sending a fax Ea Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as the default These settings will stay until you change them again See Setting your changes as
17. Y to choose Delete Press OK Press 1 to confirm Press Stop Exit 18 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies See Caller ID gt gt page 15 The numbers or names if available from the last 30 fax and telephone calls you received will be stored in the Caller ID history You can view the list or choose one of these numbers to fax to add to Speed Dial or delete from the history When the thirty first call comes into the machine it replaces information about the first call E Note If you are not a Caller ID subscriber Caller ID history only allows you to view and delete the dates of calls ap Press Redial Pause and press You can also choose Caller ID hist by pressing FAX B Press A or Y to choose the number you want Press OK Do one of the following E To send a fax press A or to choose Send a fax Press OK Press Black Start or Color Start E f you want to store the number press A or Y to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from the Caller ID history gt gt page 20 E f you want to delete the number from the Caller ID history list press A or Y to choose Delete Press OK Press 1 to confirm G Press Stop Exit Note e USA only If you redial from the Caller ID history outside your area code you must set up your AREA CODE in adva
18. any scattered ink with a dry soft lint free cloth amp Using both hands grasp the plastic tabs on both sides of the machine and gently close the scanner cover Re connect the power cord 32 Open the Jam Clear Cover 1 at the back of the machine Clean the Paper Pick up Rollers 1 with a soft lint free cloth moistened with water Slowly turn the rollers so that the whole surface is cleaned After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture Close the Jam Clear Cover Make sure the cover is closed completely amp Put the paper tray firmly back in the machine Q Re connect the power cord Routine maintenance Checking the ink volume Although an ink volume icon appears on the LCD you can use the Menu key to see a large graph showing the ink that is left in each cartridge Press Menu B Press A or Y to choose Ink Press OK Press A or Y to choose Ink Volume Press OK The LCD shows the ink volume a Press Stop Exit Note You can check the ink volume from your computer gt gt Software User s Guide Printing Windows gt gt Software User s Guide Printing and Faxing Macintosh 33 Packing and shipping the machine When you transport the machine use the packing materials that came with your machine If you do not pack the machine properly any damage that may occur in transit may not be covered b
19. coming fax 2 2 2ccececeeeeeeee eee eee eeeeeee ea ea eaeaeaeaeeeeaeaaeees 14 Receiving a fax at the end of a conversation 0ceeeeeeeeeeeeeeereteaeeees 14 Receiving faxes into memory when paper tray is empty cccceeeeeeeeeees 14 5 Dialing and storing numbers 15 Voice OD ST AMONG pesasi eena Eer ee a A Eee eia EE EERE EEEE EAE 15 Tone or Pulse Canada only sssesesessseseseesrsrsrnrnrnrrrnnnrnrsrsnsnsrsrsrerrereeenntene 15 Fax TU Oars ada ei E rE e a Ea 15 Caller B estin e aa E een eee eee re 15 Special line considerations soc26osess secarccses sare cececoecen cane soenduredeernennedexseadeeaenduadeone 16 Additional dialing Operations ccceceeeeeeceeeeeeaeeeeeeeeeeeeeeeeeeaeaaaaaaaeeeeeeeeeeeeees 18 TE ING A ghee se eae ca edad nndeins gaan i E EEEE 18 Caller ID SUNY ieccececin ches sarc tnie Gaeta te de datsaestteaeeseeneea cach pan eNe Eaa i Que 18 Dialing access codes and credit card NUMDETS ceceeeeeeeeeeeeetteeeeeeeeees 19 Additional ways to store NUMDETS eect ee eee eee e eee eee eae eae eeeeeeeeeeeeeeaeeaaaae 20 Storing Speed Dial numbers from Outgoing CallS ceeeeeeeeeeeeteeees 20 Storing Speed Dial numbers from the Caller ID history cccccceeeeeeees 20 Setting up Groups for Broadcasting ccccccececeeeceeeeeeeeeeeeeeeeee eee teteteeeeeees 21 6 Printing reports 23 ha 1 6 gt ane rp a nue
20. copy is not available e P means Portrait and L means Landscape Poster copy is not available when using transparencies K Note Sort and Enlarge Reduce are not available with Page Layout Press COPY Load your document Enter the number of copies you want Press Aor Y to choose Page Layout Press OK Making copies Press A or Y to choose Off 1in1 0O 2in1 P 2in1 L 4in1 P 4in1 L Poster 2x1 Poster 2x2 Poster 2in1 ID Press OK 1 For details about 2 in 1 ID see 2 in 1 ID Copy gt gt page 28 3x3 or If you do not want to change additional settings press Black Start or Color Start to scan the page If you placed the document in the ADF or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press 1 to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout After all the pages have been scanned press 2 to finish 27 Chapter 7 Place the document face down in the E Poster 3x3 direction shown below E 2inl1 P 4 pod lt 7 eee E 2inl L X H F m GME E 4in1 P 2 in 1 ID Copy l Hel You can copy both sides of your identification A e A a a 1 3 card onto one page keeping the original ca
21. cument E To send more than one page press 1 and place the next page on the scanner glass Press OK The machine starts scanning the page Repeat this step for each additional page 11 Chapter 3 Note e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 90 different numbers e The machine s available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum number available you will not be able to use dual access e Ifthe Out of Memory message appears press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion that is in the machine s memory Canceling a broadcast in progress D Press Menu Press A or Y to choose Fax Press OK Press A or Y to choose Remaining Jobs Press OK The LCD will show the fax number being dialed and the Broadcasting job number Press OK The LCD will ask you the following question Cancel Job Yes gt Press 1 No gt Press 2 Press 1 to cancel the fax number being dialed The LCD will then show the Broadcasting job number 6 Press OK The LCD will ask you the following question Cancel Job Yes gt Press 1 No gt Press 2 12 Q To cancel the broadcast press 1 Press Stop Exit Real Time Transmission When you are sending a fax the machine will
22. e eee ee ee eeeeeeees 32 Cleaning the paper pick up rollers ccccececeeeee cette eee ee tet eeeee ee eteee ee eeeeeeees 32 Checking the ink volume arene meme eee ee ar ne er ogee ener 33 Packing and shipping the machine cceceeeeee cece eee e eter eee teen eeeeeeeeeeeeeeaeeaaaaes 34 B Glossary 37 C Index 40 IMPORTANT NOTE General setup E In this manual the LCD messages of the MFC J430W are used unless specified Most of the illustrations in this User s Guide show the MFC J430W Memory storage Even if there is a power failure you will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the FAX and COPY mode key menus if you have chosen Set New Default You may have to reset the date and time Volume Settings Ring Volume You can choose a range of ring volume levels from High to Off While the machine is idle press lt lt 4 or gt 1 to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the Press Menu Press A or Y to choose General Setup Press OK Press A or Y to choose Volume Press OK 0 Press A or Y to choo
23. eees 26 page layout N in 1 ceeeeeeeceeeeeeeeeees 27 POSTET seca ac eeceste ete 27 o 07 5 gee een Rese ere idian 25 set new default seeen 29 SOM ieee een pe ene are ere ener eae mere 29 using ADF cca cctsinettcctccecenneldnanencicsen cuteness 29 40 D Dialing access codes and credit card NUMDESS ooo cece eeecceceeeeececcecceeeeeeceeeeeeeees 19 Caller ID history n se 18 Groups Broadcasting ceee 11 Outgoing Call cescpacntenianerterceetianasenaaatiies 18 Dual ACCESS aiaiannnnenenenenenennrrnrnrnrnrernn 10 F Fax from PC See Software User s Guide Fax stand alone receiving at end of conversation cccee 14 into the memory ceeeeeeeeeeeeeeeees 14 out of paper reception cc 14 reducing to fit on paper eessen 14 Sending remem tere ne cee a 8 at end of conversation c cc0 10 Broadcasting oi dceeticteeteeiee ite Giacdeesd 11 canceling from Memory 13 CONTASE as recta oe Sesser eee nak 8 from memory Dual Access 10 man al duces iacantevessichiwemigaddcvereicawceted 10 OVGEISCAS ccccicccicasscsancssedsesssccscnstecencoans 13 Real Time Transmission 066 12 Resolution cccccsseseeeeeceseeeeeeeeeeneees 9 return to factory setting c 9 set new default cccceceeceeeeeeeeeeeees 9 G Groups for Broadcasting s00ceeee 21 ID COPY enuios oiiire 28 Ink cartridges check
24. g copies Changing copy quality You can choose from a range of quality The factory setting is Normal E Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read large documents or many copies E Normal Normal is the recommended mode for ordinary printouts This produces good copy quality with good copy speed E Best Use Best mode to copy precise images such as photographs This provides the highest resolution and slowest speed Press COPY Load your document Enter the number of copies you want Press A or Y to choose Quality Press OK Press A or Y to choose Fast Normal or Best Press OK If you do not want to change additional settings press Black Start or Color Start 25 Chapter 7 Enlarging or reducing the copied image You can choose an enlargement or reduction ratio If you choose Fit to Page your machine will adjust the size automatically to the paper size you set Press COPY Load your document Enter the number of copies you want Press Aor Y to choose Enlarge Reduce Press OK Press Aor Y to choose 100 Enlarge Reduce Fit to Pageor Custom 25 400 69006 Do one of the following E f you chose Enlarge or Reduce press OK and press A or to choose the enlargement or reduction ratio you want Press OK E f you chose Custom 25 400 press OK and then enter an enlargement or reducti
25. information before you both hang up Ask the other party to place the document in their machine and to press the Start or Send key When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start Press 2 to choose Receive to receive the fax Replace the handset of the external telephone Receiving faxes into memory when paper tray is empty As soon as the paper tray becomes empty during fax reception the LCD shows No Paper Fed Put some paper in the paper tray gt gt Basic User s Guide Loading paper and other print media If you don t put paper in the paper tray the machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Further incoming faxes will also be stored in memory until the memory is full When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray Voice operations Voice calls can be made with an external telephone by dialing manually Tone or Pulse Canada only If you have a Pulse dialing service but need to send tone signals for example for telephone banking follow the instructions below a Press Hook 2 Press on the machine s control panel Any digits dialed after this will send tone signals When you are finished with the call the machine will return to the Pulse dialing service Fax Tel mode
26. ing ink volume n 33 J Jacks Convert to RJ11 jack triplex adapter 17 EXT TAD eee a a e ee ee 17 L LCD Brightness scccscccciescansisordeeres tevessdenscuas 4 LCD Contrast 20 0 c cccecececeeeeceeceeeceeeeeeeaeeeaes 4 LCD Dim Timer ceceeceeeececeeeeeeeeeeeeeaees 4 M Macintosh See Software User s Guide Manual transmission 2 ccc ceceeeeeceececceceeceeeeeeeeees 10 Memory Storage ccccceeeeeeeeeeeeeeeeeeeeeee 1 Mode entering UE EEN ETE O E EET 5 N Network Printing See Network User s Guide Scanning See Software User s Guide O Outgoing Call Add to Speed Dial aaas 18 Delete uerrsrsiirrinrudrnunnuinruninknsu sndiri E nn 18 Send a faX oo ee eee eeccneccecceeccecceeeceeaeeeneeaees 18 P Packing and shipping the machine 34 PaperPort 12SE with OCR See Software User s Guide See also Help in the PaperPort 12SE application Power failure ceccsesseseeseseeeeeeeeeeeseeanans 1 Presto PageManager See Software User s Guide See also Help in the Presto PageManager application Print EDOM iets tae eee aa e na 24 Printing See Software User s Guide Q Quick Dial Access codes and credit card NUMDE S orpine nE aai 19 Broad sting sanicinceeeacesacveieties 11 deleting Groups e eseeeeeeeeeee 22 USING SOUPS csccecencatcacdaintionecenedautese 11 Group dial changing cesses 22 setting up Groups for Broadcasting coisas insieweantincre
27. ing with volatile liquids such as thinner or benzine will damage the outside surface of the machine DO NOT use cleaning materials that contain ammonia e DO NOT use isopropyl alcohol to remove dirt from the control panel It may crack the panel D Pull the paper tray 1 completely out of the machine Routine maintenance B Wipe the outside of the machine with a dry soft lint free cloth to remove dust Lift the output paper tray cover and remove anything that is stuck inside the paper tray Wipe the inside and outside of the paper tray with a dry soft lint free cloth to remove dust O Close the output paper tray cover and put the paper tray firmly back in the machine 31 Cleaning the machine s Cleaning the paper pick up printer platen rollers outlet Pull the paper tray completely out of the Be sure to unplug the machine from the AC Machine power outlet before cleaning the printer Note platen to avoid an electrical shock If the machine starts to multi feed the last aE few sheets of paper in the tray clean the f Base Pad 1 with a soft lint free cloth D Using both hands grasp the plastic tabs moistened with water on both side of the machine to lift the scanner cover into the open position After cleaning wipe the pad with a dry soft lint free cloth to remove all moisture Clean the machine s printer platen 1 and the area around it wiping off
28. nce See Setting up your area code USA only gt gt page 16 e You can print the Caller ID List See How to print a report gt gt page 24 Dialing access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad gt gt Basic User s Guide Storing Speed Dial numbers For example you might have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 You can use them both to dial 555 7000 if you press the following keys Press ra Speed Dial Press A or to choose Search Press OK Enter 03 Press A or Y to choose Speed Dial Press OK Press A or to choose Search Press OK Enter 02 Press Black Start or Color Start You will dial 555 7000 00 00 00 Dialing and storing numbers To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press Pa Speed Dial choose Search press 03 and then press 7001 using the dial pad
29. ncoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call will be sent to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or mixed into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require help from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter
30. ng The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JPEG if the receiving machine has the same capability Communication error Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Density Changing the Density makes the whole image lighter or darker Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is
31. ng and canceling waiting jobs You can check which jobs are still waiting in the memory to be sent and cancel a job If there are no jobs the LCD shows No Jobs Waiting aD Press Menu QD Press A or Y to choose Fax Press OK Press A or Y to choose Remaining Jobs Press OK Any waiting jobs appear on the LCD Press A or Y to scroll through the jobs and choose the job you want to cancel Press OK O Do one of the following E To cancel press 1 to choose Yes If you want to cancel another job go to step E To exit without canceling press 2 to choose No QO Repeat steps and for each job you want to cancel When you are finished press Stop Exit 13 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of Letter Legal or A4 size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting gt Basic User s Guide Paper Size Press Menu Press A or Y to choose Fax Press OK amp Press A or Y to choose Setup Receive Press OK amp Press A or Y to choose Auto Reduction Press OK Press A or to choose On or Of f Press OK Press Stop Exit 14 Receiving a fax Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you
32. ng the dial pad gt gt Basic User s Guide Entering Text Press OK For example type NEW CLIENTS 6 Press A or Y to choose Complete Press OK Press Stop Exit 22 Deleting a Group D Press Y Speed Dial 2 Press A or Y to choose Setup Groups Press OK amp Press A or to choose the Group you want to delete Press OK Press A or Y to choose Delete Press OK Press 1 to confirm Press Stop Exit Deleting a number from a Group D Press Y Speed Dial Press A or Y to choose Setup Groups Press OK Press A or to choose the Group you want to change Press OK 4 Press A or Y to choose the number you want to delete Press OK Press 1 to confirm O Press A or Y to choose Complete Press OK 6 Press Stop Exit Fax reports Use the Menu keys to set up the Transmission Verification Report and the Journal Period Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax gt gt Basic User s Guide Transmission Verification Report Fax Journal activity report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps in How to print a report gt gt page 24 The factory setting is Every 50 Faxes i Press Menu Press A or Y to choose Fax
33. ocation where you want to store the Group Press OK If you want to change the Group name press A or Y to choose Change Group Name and press OK Then enter the new Group name and press OK QO Press A or to choose Add Number Press OK Dialing and storing numbers 7 To add numbers to the Group press Aor Y to choose Alphabetical Order or Numerical Order and press OK Press A or Y to select a number and press OK Do one of the following E To add another number to the Group repeat steps O to E f you are finished adding numbers to the Group press A or to choose Complete Press OK Do one of the following E To store another Group for broadcasting repeat steps to E To finish storing Groups for broadcasting press Stop Exit E Note You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Reports gt gt page 24 21 Chapter 5 Changing a Group name Press Y Speed Dial 2 Press A or Y to choose Setup Groups Press OK amp Press A or Y to choose the Group name you want to change Press OK Press A or Y to choose Change Group Name Press OK Note How to change the stored name or number If you want to change a character press lt or gt to position the cursor under the character you want to change and then press Clear Re enter the character Enter the new name up to 16 characters usi
34. olor Standard Suitable for most typed documents Fine Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting Sending a fax Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Glass ScanSizeandReal Time TX you use most often by setting them as default These settings will stay until you change them again Press a FAX Press A or Y to choose the setting you want to change and press OK Then press A or Y to choose your new option Press OK Repeat this step for each setting you want to change After changing the last setting press Aor Y to choose Set New Default Press OK Press 1 to choose Yes Press Stop Exit Restoring fax settings to the factory settings You can restore the fax settings Fax Resolution Contrast Glass ScanSize and Real Time TX that you have changed to the factory settings These settings will stay until you change them again Press Gg FAX Press A or Y to choose Factory Reset Press OK Press Stop Exit Press 1 to choose Yes 0 Chapter 3 Additional sending operations Sending a fax manually Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a
35. on for your machine and detailed troubleshooting tips PDF file CD ROM Mobile Print Scan Guide 1 This Guide provides useful information about printing data from your mobile phone and transmitting scanned data from the Brother machine to your mobile phone Visit us at http solutions brother com PDF file Brother Solutions Center 1 Table of Contents 1 2 3 4 General setup 1 IMPORTANT NOTE aapne Se Ae eE E e EEE EE aneen enai 1 Memory storage cscop EEE E EELER aiy 1 Volume SettiNg Sereia ine a E a ee dE Ee OSE eee 1 RINg VOlUM E siernpre tier a Eee ia E EAE ESLA ERAP 1 PIGS DG VOUS yi oes cose Bs dae ce dee ees sa eneiniad Esee nade EPan En EEEE a endt 2 Speaker VolUMe enerne a E 2 Automatic Daylight Saving Time ccccccceceeeeee eee e eee ee te eee eee eee ease eaeaaaeaaeaeaeaeeeeees 3 Sleep IGG Sane pec cee ce eee eee E 3 LCD SGre Nesia a E o eE E EEEE 4 LED Contrast esccain cde eadecetca ee eieeeased 4 Setting the backlight brightneSs cccccecececeeeeeeeeeeee eee e eee ee ee ete teen teeeneeeeeeees 4 Setting the Dim Timer for the backlight ccceceeeeeeeeeeeeeee eee te te teeeeeeeeeeeees 4 Mode TAM kreie eeraa areare EEE cence a EEEE a eie E Ern ENE EAE 5 Security features 6 TXA LOCK oeei E E E T 6 Setting and changing the TX Lock password cccceeeeeeeeeteteteeeeeeteeenenees 6 Turning TX Lock on off iit ascii arcane nese ge dete eeetbeae
36. on ratio from 25 to 400 Press OK E f you chose 100 orFit to Page press OK Go to step 26 198 4 x6 gt A4 186 4 x6 gt LTR 104 EXE LTR 100 97 LTR7A4 78 LGL LTR 46 LTR74 x6 Fit to Page Custom 25 400 amp If you do not want to change additional settings press Black Start or Color Start Ea Note e Page Layout is not available with Enlarge Reduce e Page Layout and Sort are not available with Fit to Page e Fit to Page does not work properly when the document on the scanner glass is skewed more than 3 degrees Using the document guidelines on the left and top place your document in the upper left hand corner with the document face down on the scanner glass e Fit to Page is not available when using the ADF Making N in 1 copies ora poster Page Layout The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass IMPORTANT e Make sure the paper size is set to Letter A4 or Executive Poster copy is not available for Executive size paper If you are producing multiple color copies N in 1
37. ort Making copies Adjusting Density You can adjust the copy density to make copies darker or lighter Press COPY Load your document Enter the number of copies you want Press A or Y to choose Density Press OK Press gt to make the copy darker or press lt 4 to make the copy lighter Press OK If you do not want to change additional settings press Black Start or Color Start Setting your changes as the new default You can save the settings for the copy options you use most often by setting them as the default such as Quality Enlarge Reduce Density and Page Layout These settings will stay until you change them again Press COPY Press A or to choose your new setting Press OK Repeat this step for each setting you want to change After changing the last setting press Aor Y to choose Set New Default Press OK Gb Press 1 to choose Yes 5 Press Stop Exit 29 Chapter 7 Restoring all settings to the factory settings You can restore the copy settings that you have changed to the factory settings such as Quality Enlarge Reduce Density and Page Layout Press COPY Press aor to choose Factory Reset Press OK Press 1 to choose Yes Press Stop Exit 30 Cleaning and checking the machine Cleaning the outside of the machine Clean the outside of the machine as follows IMPORTANT e Use neutral detergents Clean
38. rd size Make sure the paper size is set to Letter E 4in1 L or A4 mH EA Note qk 3 T You can copy an identification card to the extent permitted under applicable laws gt gt Product Safety Guide Legal limitations for copying Press COPY Place your identification card face down at the left corner of the scanner glass E Poster 2x2 1 1 0 12 in 3 mm or greater top left Enter the number of copies you want 28 Press A or to choose Page Layout Press OK O Press A or Y to choose 2in1 ID Press OK QO Press Black Start or Color Start The machine starts scanning the first page After the machine has scanned one side press 1 Turn over the identification card and press OK to scan the other side GY Note e Sort and Enlarge Reduce are not available with 2in1 ID e If you are producing multiple color copies 2 in 1 ID copy is not available Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 321 321 321 and soon Press COPY Load your document Enter the number of copies you want Press Aor to choose Stack Sort 4 Press OK Press Aor to choose Sort Press OK If you do not want to change additional settings press Black Start or Color Start E Note Fit to Page and Page Layout are not available with S
39. reetaciens 21 Speed Dial setting up from Caller ID history 20 setting up from outgoing calls 20 R Reducing COPIES an ee RE ee ene eed en oe eee 26 INCOMING faxes cccceccessesseseeeeeeeeeeeeees 14 lt 2 0 feat ne eee neo ae ee 23 Caller ID History Report 008 24 FaxJo rmal scstiiccrorseindeunttadeseaninedeedes 24 Journal Period ccccssessseeeeeeeeees 23 how to print cases A ns Sle tides 24 Network Configuration ce 24 Quick Dial List aaicsseadacvssvaavdcunienteawbastdents 24 Transmission Verification 23 24 User Settings cacctdentecesttinttieedueeeetticecrste 24 WLAN Report ccecceeeeeeeeeeeeeeeeeeneees 24 Resolution setting for next fax sseeeeeneeeesessreree 9 41 S Scanning See Software User s Guide Shipping the machine n se Sleep Mode nsssisisseseneneeesrerssseseserereserene Speed Dial setting up from Caller ID history setting up from outgoing calls T TAD telephone answering device extemal sess ponis with two line jack cceeeees Telephone line roll over lines sicecscsccctinteacccrecnccartocasenans two line telephone system Troubleshooting checking ink volume ceeeeeeeeeee Two line telephone system 006 TX Lock turning on off ia siecsnetureeceys capers touseuadadas V Volume setting beeper ssss
40. rnal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive E User Settings Lists your settings E Network Config Lists your Network settings E WLAN Report Prints the result of the WLAN connection Mcaller ID hist Lists the available Caller ID information about the last 30 received faxes and telephone calls 24 How to print a report D Press Menu Press A or Y to choose Print Reports Press OK amp Press A or Y to choose the report you want Press OK Quick Dial Only Press A or to choose Alphabetical Order or Numerical Order Press OK Press Black Start Press Stop Exit Copy settings You can change the copy settings temporarily for the next copy These settings are temporary The machine returns to its default settings 1 minute after copying unless you have set the Mode Timer to 30 seconds or less See Mode Timer gt gt page 5 To change a setting press COPY and then press A or Y to scroll through the copy settings When the setting you want is highlighted press OK When you are finished choosing settings press Black Start or Color Start GY Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as the new default gt gt page 29 Stop copying To stop copying press Stop Exit Makin
41. rtain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for touch tone telephones Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine Transmission Verification Report A listing for the last fax sent that shows its date time and number User Settings A printed report that shows the current settings of the machine WLAN Report A printed report that shows the result of the WLAN Connection 39 Numerics 2 iM 1 ID COpy ceccecseccsecessescsessseesseeesseessecen 28 A Access codes storing and dialing 19 Apple Macintosh See Software User s Guide B Broadcasting cxcescestresnddencdiceisaontentuceccscads 11 setting up Groups for sessen 21 C Galler D ccc cc ete cicada eda 15 Caller ID history sseni 18 Add to Speed Dial eee 18 Delete saneerata 18 Send a faX eee ee ene 18 Caller ID History report osses 24 Setting up your area code 00 16 Canceling jobs awaiting redial eeeseeeeeeene nenene 13 Cleaning paper pick up rollers eeeeeee eens 32 printer platen eessessseseeenesreseesssesre rrenen 32 Connecting two line external TAD or telephone 17 ControlCenter See Software User s Guide Copy 2101 D reia aiiis 28 SINS a E E E rea eelaoace tee eeced 29 enlarge reduce eeeeeeeeeeeeteteeee
42. s stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Search A numerical or alphabetical electronic listing of stored Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialing Standard resolution 203 x 98 dpi black amp white 203 x 196 dpi color It is used for regular sized text and the quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super Fine resolution B amp W 203 x 392 dpi Best for very small print and line art Glossary TAD telephone answering device You can connect an external telephone answering device or answering machine to the EXT jack of your machine Telephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension telephone by pressing this code 5 1 Temporary settings You can choose ce
43. se Ring Press OK Press A or Y to choose Low Med High or Off Press OK Press Stop Exit Chapter 1 Beeper Volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of beeper volume levels from High to Off 8 6 amp 6 6 amp 6 OG Press Menu Press A or Y to choose General Setup Press OK Press Aor Y to choose Volume Press OK Press A or Y to choose Beeper Press OK Press A or to choose Low Med High or Off Press OK Press Stop Exit Speaker Volume You can choose a range of speaker volume levels from High to Off 0 6 amp 6 6 amp 6 OG Press Menu Press A or Y to choose General Setup Press OK Press Aor Y to choose Volume Press OK Press A or Y to choose Speaker Press OK Press A or Y to choose Low Med High or Off Press OK Press Stop Exit You can also adjust the speaker volume by pressing Hook Press Hook Press cj dor gt Each key press changes the volume to the next setting This setting will stay until you change it again Press Hook Automatic Daylight Saving Time You can set the machine to change automatically for daylight saving time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct date and time in the Date Time setting
44. second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine L1 L2 L1 t2 Ext Line 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine Your additional two line telephones on other wall outlets do not require adapters There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 17 Chapter 5 Additional dialing operations Outgoing Call The last 30 numbers you sent a fax to will be stored in the outgoing call history You can choose one of these numbers to fax to add to Speed Dial or delete from the history Press Redial Pause You can also choose Outgoing Call by pressing W FAX Press A or Y to choose the number you want Press OK Do one of the following E To send a fax press A or Y to choose Send a fax Press OK Press Black Start or Color Start E f you want to store the number press A or to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls gt gt page 20 E f you want to delete the number from the Outgoing Call history list press Aor
45. sending a fax from memory or receiving or printing an incoming fax Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack 37 External telephone A telephone that is plugged into the EXT jack of your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code 5 1 when you answer a fax call on an extension or external telephone Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying scanning and faxing photographs Group number Acombination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Innobella Innobella is a range of genuine
46. ssssssssrrresrrrrrrrssrrnrreernrrererre ne PINO aappear ae a S a speaker oe en ee en ee ee ee W Warranties are in the box Windows See Software User s Guide Wireless Network See Quick Setup Guide and Network User s Guide 42 Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hotel de Ville Dollard des Ormeaux QC Canada H9B 3H6 Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries
47. the brightness setting D Press Menu Press A or Y to choose General Setup Press OK Press A or Y to choose LCD Settings Press OK GD Press A or Y to choose Backlight Press OK Press A or Y to choose Light Med or Dark Press OK 6 Press Stop Exit 4 Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after you go back to the Ready screen Press Menu Press Aor Y to choose General Setup Press OK Press A or Y to choose LCD Settings Press OK Press A or Y to choose Dim Timer Press OK Press A or Y to choose 10Secs 20Secs 30Secs or Off Press OK 0 6 amp 6 6 amp 6 O00 Press Stop Exit Mode Timer The machine has three temporary mode keys on the control panel FAX SCAN and COPY You can change the amount of time the machine takes after the last Scan or Copy operation before it returns to FAX mode If you choose off the machine stays in the mode you used last FAX SCAN COPY D Press Menu B Press A or Y to choose General Setup Press OK amp Press A or Y to choose Mode Timer Press OK 4 Press A or Y to choose 0Sec 30Secs 1Min 2Mins 5Mins or Off Press OK Press Stop Exit General setup TX Lock TX Lock lets you prevent unauthorized access to the machine While TX Lock is On the following operations are available E Receiving faxes While TX Lock is On the follo
48. the new default gt gt page 9 Stop faxing To stop faxing press Stop Exit Contrast If your document is very light or very dark you may want to change the contrast For most documents the factory setting Auto can be used It automatically chooses the suitable contrast for your document Choose Light when sending a light document Choose Dark when sending a dark document D Press A FAX Press A or Y to choose Contrast Press OK E Press A or Y to choose Auto Light or Dark Press OK Note Even if you choose Light or Dark the machine will send the fax using the Auto setting in any of the following conditions e When you send a color fax e When you choose Photo as the Fax Resolution Changing fax resolution The quality of a fax can be improved by changing the fax resolution Press Gg FAX Press A or Y to choose Fax Resolution Press OK Press A or Y to choose the resolution you want Press OK Note You can choose four different resolution settings for black amp white faxes and two for color faxes Black amp White Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution S Fine Photo Use when the document has varying shades of gray or is a photograph Photo has the slowest transmission C
49. wing operations are NOT available E Sending faxes E Copying E PC printing E Scanning E Operation from the control panel GY Note If you forget the TX Lock password please call Brother Customer Service gt gt Basic User s Guide Brother numbers Security features Setting and changing the TX Lock password E Note If you have already set the password you will not need to set it again Setting the password Make a careful note of your password Press Menu Press A or to choose Fax Press OK Press A or Y to choose Miscellaneous Press OK Press A or Y to choose TX Lock Press OK Enter a 4 digit number for the password Press OK When the LCD shows Verify re enter the password Press OK Press Stop Exit Changing the password Press Menu Press A or Y to choose Fax Press OK amp Press A or Y to choose Miscellaneous Press OK Press Aor to choose TX Lock Press OK Press Aor Y to choose Set Password Press OK Enter the 4 digit number of the current password Press OK password Press OK When the LCD shows Verify re enter the new password Press OK Enter a 4 digit number for the new Press Stop Exit Security features Turning TX Lock on off Turning TX Lock on ap Press Menu QD Press A or Y to choose Fax Press OK Press A or to choose Miscellaneous Press OK Press Aor Y to choose TX Lock
50. y your warranty IMPORTANT It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head Ne Open the ink cartridge cover Press the ink release levers to release the ink cartridges and then take out the ink cartridges gt gt Basic User s Guide Replacing the ink cartridges Install the orange protective part and then close the ink cartridge cover 34 IMPORTANT e Make sure the plastic tab on the right side of the orange protective part 1 clicks securely into place 2 N MRTT ALAO A e If you are not able to find the orange protective part ship the machine without it DO NOT install the ink cartridges as an alternative before shipping Lift the machine from the front and hook the tab of the orange protective part into the keyed opening 1 on the bottom of the paper tray Then latch the protective part over the raised portion of the paper tray 2 Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine Unplug the machine from the AC power outlet Using both hands use the
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