Bosch LBB3580 User's Manual
Contents
1. C 5 Numbers Fig 10 The Edit PIN size dialogue box Select the desired length by clicking on the radio button When you have specified the PIN code length e Click on the Ok push button You will return to the main window Delegate Database Digital Congress Network Software User Manual Page 3 16 PREPARING FOR A CONFERENCE Configuring the multiple names window this option allows you to speci fy which fields will appear in the multiple names window For more details on the multiple names window please refer to Viewing Multiple Names on page 3 33 NOTE The maximum amount of information that can be present is 64 000 characters If this amount is exceeded in a very large names file for exam LE ple one or more columns of information will be removed from the right hand side and replaced by the word None There is no error message e Select the Configure menu and click on Multiple Names View The following dialogue box appears Configure Multiple Names View Select Fields to View Country Group Seat Numbe Card Code Fig 11 The Configure Multiple Names View dialogue box There are five drop down list boxes with scroll bars each one containing a list of all possible fields To specify a field Scroll through the drop down list box until you find the required field Select2. 3 28 Repeating a search for eee eee eee eee ee 3 28 Searching fOr EE hes age bd URDU oe 3 27 Downloading delegate data 0 eee eee eee eee 4 2 Downloading all data 21 0 eee eee eee 4 2 Downloading data for one delegate 4 2 Editing names files Cutting data secet ER RE REN CERE MEAS Y MS 3 30 Copying data See dc re dee 3 30 Deleting data eis se 2 di ane tht in Oe owas e dane 3 30 Deleting a screen card 3 31 Digital Congress Network Delegate Database Page A 7 Software User Manual APPENDIX A REFERENCE GUIDE Pasting data t ec be eb RELIER CES 3 31 Selecting a complete screen card 3 30 Editing screen card fields 3 13 Entering conference data 1 0 cece cece eee eee 3 21 Entering delegate data 2 eee eee eee eee 3 13 Entering personal data eee eee cee ee 3 25 Exiting Temporarily exiting Delegate Database 4 3 Permanently exiting Delegate Database 4 3 Exporting a names file eee eee 3 11 GHIJ Help Menu s oh bruce eub e FREE REESE 2 4 ID Card labels configuring and 3 18 Importing a names file 0 02 eee eee ce eee 3 10 KLMN Names files Copying a names file 0 eee eee 3 7 Creating a new names file 3 4 Deleting a names file 1 eee eee eee 3 8 Editing a names file co ieee a
3. Select the Edit menu and click on Delete Record The current screen card will be deleted Pasting data this option allows you to paste cut or copied data from the temporary buffer into another delegate screen card To do so Select the Edit menu and click on Paste The buffer text will be inserted in the correct field s NOTE Pasting does not empty the buffer the cut or copied text remains in CE the buffer until another block of text replaces it This means you can paste the same block of text as many times as you wish If you paste onto existing text in a screen card this text will be deleted and replaced by the buffer text Digital Congress Network Delegate Database Page 3 31 Software User Manual PREPARING FOR A CONFERENCE 3 5 VIEWING NAMES FILES Viewing options There are a number of display options available for the main window These options are contained within the View menu and are Viewing multiple names Viewing the ID card label Viewing the screen line Viewing multiple names this option allows you to display on screen a list of delegate data with each entry in the list made up of a maximum of five pre specified fields see Configuring the Multiple Names Window on page 3 17 When the View Multiple Names option is enabled the multiple names window will appear alongside or on top of the main window CE NOTE In the Multiple Names window delegate
4. 3 10 Exporting a names 3 11 33 ENTERING DELEGATE 3 13 Defining conference data options 3 14 Editing screen card fields 3 14 Specifying the PIN size 3 16 Configuring the multiple names window 3 17 Configuring and producing ID card labels 3 18 Configuring the screen 3 20 Entering conference data 3 21 Authorizing microphones voting and intercom 3 25 Entering personal data 3 25 34 WORKING IN NAMES FILES 3 27 Searching for delegate screen cards 3 27 Repeating the 3 28 Searching by card 3 28 Moving through delegate screen cards 3 28 Editing names files 3 29 Cutting data 3 30 Copying data eti katate 3 30 Deleting data 3 30 Selecting a complete screen card 3 30 Deleting a record 3 31 Pasting data mee des 3 31 3 5 VIEWING NAMES FILES 3 33 Viewing Options 3 33
5. Procedures lt P gt Glossary Using Help Delegate Database Software User Manual About Delegate Database Page A 6 Digital Congress Network APPENDIX A REFERENCE GUIDE A 3 INDEX ABC About Delegate Database llle 1 2 2 7 Aboutthismanual s recse sedrer laa rede Re meer an ii All exe debit Bot deg oi Re Pee ee dante ete CR 4 2 Apply Sols ua pvo ook eb Sete EUH ee eed 4 2 Authorizing microphones voting and intercom 3 25 Conference data Dehining PME See asus rius 3 14 Entering ete aid ceed ede EU ER Dee eee 3 21 Configuring and producing ID card labels 3 18 Configuring the multiple names window 3 17 Configuring the screen line 3 20 Copying a names file 6 eee eee eee 3 7 Creating a new names file l nunu ee eee eee 3 4 DEF DCN Startup ser ent sue ey LER EXEC Gat ace ned EE Ud 2 2 Defining conference data options 3 14 Delegate data Downloadibg OH RI TEE 4 2 Entering EE ETE CLEA RN EN ES 3 13 Delegate Database About Lc oe eem ee ERR CR CI esee eee 1 2 2 7 PRUNE ic eee edoctus ca eie ER e E S e UE x 4 3 Iconiz ess Led Ress 2 3 Starting eUESCHT REN Go larg pal SORA ER 2 2 What is Uer eee eos 1 2 Delegate screen cards Moving
6. Type in the desired entry in the text box entitled Entry situated at the left hand side of the dialogue box e Click on the arrow shaped Insert push button You can also insert by pressing the ENTER key The new entry will be inserted into the Group List field To delete entries in the Group List field Select the entry in the Group List field to be deleted Click on the Delete push button The selected entry in the Group List field will be deleted When you have finished editing the Group List field e Click on the OR push button Digital Congress Network Delegate Database Page 3 15 Software User Manual PREPARING FOR A CONFERENCE You will return to the main window The Title Country Interpretation fields are edited in the same manner as described for the Group List field Specifying the PIN size this option enables you to specify the length of the PIN code for the current names file You can choose between three four or five numbers rent names file it is no longer possible to specify another PIN code length CAUTION a PIN code has been specified and saved within the cur smaller than the current one To specify the PIN code length Select the Fields menu and click on PIN Szze The following dialogue box appears Edit PIN Size x C 3 Numbers
7. An on screen page with the requested information will appear Keyboard This gives information on which keys on your keyboard can be used with the Delegate Database software This includes using keys to activate menu items to move around in dialogue boxes for short cuts and to select options from the main window To access the Keyboard help facility Select the Help menu and click on Keyboard A list of different key types is given For more information on any key type contained in the list Click on the required key type in the list An on screen page with the requested information will appear Delegate Database Digital Congress Network Software User Manual Page 2 4 GETTING STARTED Commands This gives information on all menu options covering the File Edit Search View Fields Configure Apply and Help menus To access the Commands help facility Select the Help menu and click on Commands A list of menu groups is given For more information on any menu group contained in the list Click on the required menu group in the list A list of options in the selected menu group is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear Procedures This gives information on how to use the Delegate Database software To ac
8. e Click on the Cancel push button in the New dialogue box The New dialogue box will disappear The invalid data is highlighted in the current names file You can then alter it Once you have entered a valid file name a new names file will be created The screen cards within this names file will contain unique system specified entries for card code PIN code and seat number These values can be altered but under normal circumstances there will be no need to If you do wish to change them you must ensure the new values are valid and unique Opening an existing names file to open a names file e Select the File menu and click on Open The following dialogue box appears Current Mame test Name best test EN Fig 4 The Open dialogue box Delegate Database Digital Congress Network Software User Manual Page 3 6 PREPARING FOR A CONFERENCE When the Open dialogue box opens a list box appears with all names files currently available The currently open names file is also shown If the list contains more names than can be displayed a scroll bar is provided To open a names file Click on the name in the list e Click on the OR push button The selected names file will be opened If you have made changes to the current names file they will be automatically saved before another names file is opened If you have entered invalid data i e invalid
9. gate data screen card options viewing and screen configuration possibil ities and printing the current names file Chapter 4 Applying Data during a Conference containing details of Delegate Database possibilities during a conference Information on downloading delegate data to the CCU and exiting Delegate Database An appendix provides additional reference information that will be helpful to experienced users This consists of A l Overview of Delegate Database menus A2 Short cut accelerator keys A 3 Alphabetic index Delegate Database Digital Congress Network Software User Manual Page ii EXPLANATORY NOTES VULP Manual conventions For clarity this user manual uses consistent styles symbols and typographical conventions They are NOTE General notes are contained within rules and indicated with this symbol in the left margin Notes are used to draw attention to special actions or information CAUTION A caution is contained within rules and indicated with this sym bol in the left margin Cautions are used to draw attention to actions or com mands that could lead to a loss of information or damage to equipment A tip is contained within a box and indicated with symbol in the left margin Tips are use to provide supplementary information that may make an action quicker or easier to carry out An action to be carried out by a user is shown on a grey background and preceded b
10. test Fig 6 The Delete dialogue box Click on the name in the list Click on the Delete push button Another dialogue box will appear with the text Are you sure you want to delete file file name gt If you still want to continue e Click on the OR push button The file is deleted and the main window returns Umm NOTE It is not possible to delete the current names file Digital Congress Network Delegate Database Page 3 9 Software User Manual PREPARING FOR A CONFERENCE Importing a names file this option allows you to import a names file into Delegate Database which has been created in another application This means you can create a file containing information about delegates at any time without the Delegate Database application being open All files to be imported must have either a txt or csv file extension and should be for matted as follows Each item is separated by a comma First line file type and DCN version file name pincode size size of first screen line field field 1 field2 NOTE Fields and 2 can be any Delegate Database data item e g last first name country or title and are the fields specified as the first and second parts of the screen line An example is given below DCN NAMES 7 20 Dayone 4 20 Last Name Company CE NOTE Spaces should not be used after commas Additional lines these give inform
11. dcn export database ey den Cancel Network di 3 export 5 database Save file as type Drives Text Files txt csv amp c david Fig 8 The Export names file dialogue box This is a standard Windows dialogue box The dcn export directory is opened as default Any files with a txt or csv file extension are shown You can display all file types by selecting the AH Files option in the List Files of Type drop down list in the bottom left hand corner of the dialogue box A scroll bar is present if the number of files is too large to display in the Files window To select a different drive or directory e Click on the required drive letter in the Drives drop down list box Double click on the required directory To export a names file Enter a name for the file to be exported Click on the Ok push button The current names file will be exported Delegate Database Digital Congress Network Software User Manual Page 3 12 PREPARING FOR A CONFERENCE 3 3 ENTERING DELEGATE DATA Delegate data is classed either as conference data or personal data Confer ence data is information that is directly related to the conference in which the delegate is participating Personal data is additional information that is not conference related All data is entered into the screen card via the main window NOTE A screen card is what is displayed in the ma
12. fields contained within the personal data dialogue box are all user specified The only restriction on entries in these fields is the number of characters Defining conference data options It is possible to define parameters relating to certain conference data fields These parameters are Country option list contents Interpretation option list contents Group option list contents Title option list contents PIN code length D card label contents Screen line contents Editing screen card fields this option allows you to edit the option lists contained within screen card fields The fields that can be edited are Group Title Country Interpretation Delegate Database Digital Congress Network Software User Manual Page 3 14 PREPARING FOR A CONFERENCE To edit the Group List field Select the Fields menu and click on Group The following dialogue box appears Edit Group List Ed Entry Group List Copywriters Dentists Doctors Managers Ok Cancel Delete Fig 9 The Edit group list dialogue box The list box entitled Group List contains a list of all current possibilities If it contains more entries than can be displayed a scroll bar is provided NOTE If you are working with a new names file the Group List is empty To insert extra entries into the Group List field
13. Card Commands Delete Delete Card Screen Line Interpre Screen Line Procedures Import Select All tation Glossary Export Delete PIN size Using Help Print Record About Delegate Exit Database Fig 2 All available menu options on the menu bar Digital Congress Network Delegate Database Page 3 3 Software User Manual PREPARING FOR A CONFERENCE 3 2 WORKING WITH NAMES FILES Names files options If you wish to use an existing names file or open a completely new one the pu a File menu includes commands for doing so The File menu has commands for Creating a new names file Opening an existing names file Copying a names file Deleting a names file Importing a names file Exporting a names file Printing Exiting the Delegate Database program LE NOTE Exiting the Delegate Database program is covered in section 4 2 Exiting Delegate Database Printing is covered in section 3 6 Printing Creating a new names file to open a new names file Select the File menu and click New The following dialogue box appears Fig 3 The New dialogue box Delegate Database Digital Congress Network Software User Manual Page 3 4 PREPARING FOR A CONFERENCE The New dialogue box contains a text box for entering the names file name You can type a name up to 12 characters long Type the desired names file name in the te
14. Viewing multiple names 3 33 Viewing the ID card label 3 34 Viewing the screen line 3 35 3 6 PRINTING persori rA ERE T E 3 37 Digital Congress Network Delegate Database Page 3 1 Software User Manual PREPARING FOR A CONFERENCE 3 1 THE MAIN WINDOW The Delegate Database main window is used to input delegate data and parameters and to access the other dialogue boxes of the Delegate Database program Delegate Database test File Edit Search View Fields Configure Apply Help al Previous Name New Name Records 4 Next Name Conference Data Authorization Last Name Borthwick iz Mic First Name Title Voting Country None _ Seat Number H j Intercom Interpretation None _ PIN Code 4 User Display Dutch gt Card Code 00000001 i Read Card Group go 1 Vote Weight ENS Personal Data ID Card Label Borthwick David group 1 Screen Line 000000001 Produce Fig 1 The Delegate Database main window In the tide bar at the top of this window the names file name is displayed If a names file was selected from the main menu of the Startup program this file will be opened and the name of this file will appear in the title bar If no Current Names File has been selected from the main menu of the Startup program then Delegate Database will open in prepar
15. ede a eene dealers A 4 Helpimenu ke eee RA Ee A 4 A 2 ACCELERATOR KEYS A 5 Delegate Database accelerator short cut keys A 5 PES INDE S uis soe d E RI E pu eine tee A 7 Digital Congress Network Delegate Database Page 1 Software User Manual APPENDIX A REFERENCE GUIDE A I CONTROL MENUS File menu The File menu covers opening saving closing deleting and printing of names files and terminating the application The menu consists of the fol lowing items New allows the user to create a new names file refer to page 3 4 Open allows the user to open an existing names file These files are specified from dialogue boxes displayed when this menu item is selected refer to page 3 6 Copy allows the user to save the currently open names file under a new name The original file is left unchanged refer to page 3 7 Delete allows the user to delete a names file refer to page 3 8 Import allows the user to import a names file refer to page 3 10 Export allows the user to export a names file refer to page 3 11 Print allows the user to print up to nine copies of selected fields in the current names file refer to page 3 37 Exit terminates Delegate Database If a file has been created or changed the program asks if it is necessary to save it refer to page 4 3 Edit menu The Edit menu covers the options available to assist editing name
16. specify the length of the PIN code refer to Specifying the PIN size on page 3 16 The PIN code can consist of either three four or five numbers It only uses the numbers 1 to 5 inclusive When you leave the current screen card the system performs a check on the PIN code you have entered If the code is not valid the following error message will appear Invalid PIN code Use 1 2 3 4 or 5 Digital Congress Network Delegate Database Page 3 23 Software User Manual PREPARING FOR A CONFERENCE If the seat number is not unique the following error message will appear Duplicate seat number If either error message appears you must input a new PIN code To alter the card code Click on either the up or down scroll button situated to the right of the Card code text box To specify a particular card code Position the cursor in the Card code text box Type the desired card code A card code consists of up to nine numbers If you input a code of less than nine numbers the system fills in the leading zeros When you leave the Card code text box after typing a card code the system performs a check If the code is not valid the following error message will appear Card code not correct If the code is not unique the following error message will appear Duplicate card code If either error message appears you must input a new code If you are using D cards that already have their o
17. the possibility of entering addition al personal information about conference delegates Each delegate screen card has a corresponding Personal Data window r Personal Data Fig 16 The Personal data window It is possible to enter data into the Personal Data window and thereafter to disable the window so this personal data is not displayed on screen The data is not required for conference proceedings but is intended for database purposes Digital Congress Network Delegate Database Page 3 25 Software User Manual PREPARING FOR A CONFERENCE The Personal Data window contains fields for the following data Street name and number Post Code City Company Date of birth Telephone number Fax number E mail number When entering personal data for a new delegate all of the above fields will be blank If you are editing an existing personal data card the fields will dis play the original information If the Personal Data window is not displayed on screen you must first enable it To do so Click on the Personal Data push button located below the Confer ence Data dialogue box and marked with a downward pointing arrow The Personal Data window will appear There will be a text insertion point in the first text box Street Type in the appropriate information NOTE There is no hori
18. this field by clicking on it Repeat this for all fields If you wish to alter any of your selections simply repeat the above process Once all fields have been specified e Click on the OR push button Digital Congress Network Delegate Database Page 3 17 Software User Manual PREPARING FOR A CONFERENCE E Configuring and producing ID card labels this option allows you to spec ify which fields will appear in the ID card label when printed NOTE The maximum dimensions of labels are 25 x 55 mm Select the Configure menu and click on ZD card The following dialogue box appears Configure ID Card Label x Country Last Name Production Card Encoding Fig 12 The Configure ID Card Label dialogue box There are six drop down list boxes with scroll bars each one containing a list of all possible fields To specify the first field Scroll through the top drop down list box until you find the required field Select this field by clicking on it Repeat this for the remaining five fields If you wish to alter any of your selections simply repeat the above process Delegate Database Digital Congress Network Software User Manual Page 3 18 PREPARING FOR A CONFERENCE Within the Configure ID card dialogue box is a dialogue box entitled Production There are two options Card encoding Label printing Card encoding involves transferring information fro
19. DATA DURING A CONFERENCE CONTENTS Title Page 4 1 DOWNLOADING DELEGATE DATA 4 2 4 2 EXITING DELEGATE DATABASE 4 3 Temporarily exiting Delegate Database 4 3 Permanently exiting Delegate Database 4 3 Digital Congress Network Delegate Database Page 4 Software User Manual APPLYING DATA DURING A CONFERENCE 4 1 DOWNLOADING DELEGATE DATA You can download conference data to the DCN system even when a con ference is taking place This is accomplished from the Apply menu Down loading data can be done in two ways all the data in the names file can be downloaded or only the data for the delegate currently displayed The Apply menu has two options All and One which allow you to select the type of data download CAUTION Applying delegate data during a conference causes all DCN activities to be suspended while the new information is downloaded Before applying delegate data the following criteria must be met The PC running Delegate Database is properly connected to the DCN system Thecurrent namces file is in operational mode NOTE If a Current Names File is selected from the main menu of the Startup program Delegate Database will open in operational mode Data LE from the selected names file will be displayed in the main window If you open or create a names file other then the Current Names File specif
20. DCN Delegate Database Software User Manual en LBB3580 BOSCH GENERAL CONTENTS Chapter Delegate Database 1 1 About Delegate Database Chapter 2 Getting Started 2 Starting Delegate Database 2 2 Using Help Chapter 3 Preparing for a Conference 3 The main window 3 2 Working with names files 3 3 Entering delegate data 3 4 Working in names files 3 5 Viewing names files 3 6 Printing Chapter 4 Applying Data during a Conference 4 Downloading delegate data 4 2 Exiting Delegate Database Appendix A Reference Guide A Control menus A 2 Accelerator keys A 3 Index Digital Congress Network Delegate Database Page i Software User Manual EXPLANATORY NOTES About this manual This user manual is divided into four chapters Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user infor mation as follows Chapter 1 Delegate Database containing a brief overview of the Digi tal Congress Network DCN and an overview of the functionality of the Delegate Database application Chapter 2 Getting started containing details of how to start the Dele gate Database application from the DCN Startup screen and a descrip tion of the Help facility Chapter 3 Preparing for a conference containing details about pre con ference activities using Delegate Database and setting up the delegate database Information on how to work with names files entering dele
21. For some entries first name last name the only restriction is the number of characters entered For other entries country group etc the input must be selected from a list of options which is presented by the system when the user activates that particular field This options list can be edited and expanded by the user Once all delegate data has been specified the Apply menu option is used to make the data contained in the current names file functional This is assuming that all input data is valid and the PC is properly connected to the Central Control Unit If these criteria are met the system adopts the conference related data entered in the screen card NOTE Parameters specified in Delegate Database are used by certain other DCN modules and have a significant influence on the use of those modules For instance if authorization to use a microphone is not granted for a dele gate or a number of delegates then this cannot be overruled using the Syn optic Microphone Control module Similarly if voting rights are not granted then this cannot be overruled using the Parliamentary Voting or Multi Voting modules The contents of a screen line specified in Delegate Database cannot be altered using the Microphone Management module Digital Congress Network Delegate Database Page 1 3 Software User Manual DELEGATE DATABASE This page left intentionally blank Delegate Database Digital Congress Network Software User Man
22. L To input data in the First Name field Type the desired first name in the text box Press the TAB key on the keyboard To input data in the Country field Scroll through the Country drop down list box until you find the required entry Select this entry by clicking on it NOTE If you cannot find the country you are looking for it is possible to update the Country list to include the information you require For more details refer to Editing screen card fields on page 3 11 To access any field other than the currently selected one Position the cursor in the required text box and click The procedure for the Interpretation Group and Title fields is exactly the same as described for the Country field You can input data into the User Display field in the same manner as given for the Country field However you cannot alter the options in the User Display drop down list box These options are system specified and are dependent on which display languages have been selected during installation of the software To specify a Vote Weight other than the default value 1 Type the required number in the text box NOTE The number you type must be a decimal number and may not be larger than 99 999 999 You can also use the up or down scroll buttons to locate the number you require Scrolling down from takes you to 99 999 999 a
23. N software uses two user created files that contain important infor mation about the installed hardware configuration and about delegates names These files are Installation file containing information about channel assignment and the numbers that have been assigned to all microphones connected to the DCN These seat numbers are assigned using the System Installation software LBB 3585 Names file containing information about the name seat number and other conference and personal details of participating delegates Names files are created using this software module DCN software modules may be started up from the Startup main window without specifying either an installation or names file However some soft ware modules will not run without the appropriate installation or names file Delegate Database requires an installation file in order to function correctly If you do not specify a names file at this point then once the Delegate Data base application is loaded it will be in preparation mode In this mode you can edit and create delegate screen cards within names files but it is not possible to download conference data from the open names file to the Cen tral Control Unit CCU If you do specify a names file the Delegate Data base application opens in that names file and in operational mode In this mode it is possible to download conference data to the CCU provided cer tain criteria are met Selecting an installa
24. PIN code seat number or card code an appropriate warning message is displayed For more details please refer to page 3 4 Creating a new names file Copying a names file allows you to save the current names file under a new name The original file remains unaltered To do so e Select the File menu and click on Copy The following dialogue box appears Copy ES From test Cancel Fig 5 The Copy dialogue box Digital Congress Network Delegate Database Page 3 7 Software User Manual PREPARING FOR A CONFERENCE The Copy dialogue box contains a text line giving the current name of the file and a text box for entering the new names file name You can type a name up to 12 characters long Type the new file name in the text box Click on the Ok push button The current names file will be saved under the new name if all data in the file is valid If you have typed a file name that already exists a warning message with the following text is displayed A file already exists with this name e Click on the O push button The dialogue box returns and a valid name can be typed in Deleting a names file to delete a redundant names file Select the File menu and click on Delete The dialogue box on the next page appears Delegate Database Digital Congress Network Software User Manual Page 3 8 PREPARING FOR A CONFERENCE Delete Mame best
25. age 3 34 PREPARING FOR A CONFERENCE The tick mark Y will subsequently appear to indicate that this option has been enabled Screen Line Dalgli Scotland Fig 20 The Screen Line window The following window appears To remove the screen line e Select the View menu and click on Screen Line again The screen line will disappear Digital Congress Network Delegate Database Page 3 35 Software User Manual PREPARING FOR A CONFERENCE 3 6 PRINTING It is possible to print a hard copy of the current names file You can also specify certain parameters relating to the printing of the dialogue boxes To do so Select the File menu and click on Print The following dialogue box appears aa lt Select Fields to Print Country Group Seat Numbe Card Code M Number of Copies EB Fig 21 The Print dialogue box This dialogue box contains five drop down list boxes for specifying which fields are to be printed and a field for entering the number of copies required Each drop down list box contains a list of all fields available for printing Some of these fields are related to the names file such as Seat Number or Card Code and some are not such as Group or Country All available fields are shown in each drop down list box arranged alphabet ically and with the option None at the top of the list The default settings are L
26. ard label window is for reference gr NOTE The ID card label can only be displayed if the Personal Data window Ky only and cannot be edited To enable the ID card label in the main window Select the View menu and click on ID Card Label Digital Congress Network Delegate Database Page 3 33 Software User Manual PREPARING FOR A CONFERENCE m m The following window appears ID Card Label Borthwick David group 1 000000001 Produce Card Fig 19 The TD Card Label window The tick mark Vwill subsequently appear to indicate that this option has been enabled Viewing the screen line this option allows you to display the screen line in the main window This information is displayed in the bottom left hand section of the main window The screen line is the information that is shown on delegate units with LCD displays hall displays and in a number of DCN applications such as Microphone Management NOTE The screen line can only be displayed in the main window if the Personal Data window is not enabled If the Personal Data window is enabled and you wish to disable it please refer to page 3 27 NOTE The data displayed in the screen line is for reference only and cannot be edited To enable the screen line in the main window Select the View menu and click on Screen Line Delegate Database Digital Congress Network Software User Manual P
27. ast Name for the first field Country for the second Group for the third Seat Number for the fourth and Card Code for the fifth To spec ify a field Click on the name in the list It is also possible to specify a page header that will be printed at the begin ning of each page Click on the Page Header text box An appropriate title for the chosen field s may be entered up to 80 charac ters long although only 20 characters are displayed in the text box This text box may also be left blank Delegate Database Digital Congress Network Software User Manual Page 3 36 PREPARING FOR A CONFERENCE If you are inserting a header more than 20 characters long you can scroll the TIR text horizontally by using the left and right arrow keys on the keyboard To define the number of copies Select the Number of Copies field and type in the required number NOTE The up and down arrow buttons on the right hand side of this field E can be used to scroll to the required number The maximum number of copies that can be printed is nine When you have specified all print parameters e Click on the Print push button The appropriate information will be printed Digital Congress Network Delegate Database Page 3 37 Software User Manual PREPARING FOR A CONFERENCE This page left intentionally blank Delegate Database Digital Congress Network Software User Manual Page 3 38 APPLYING
28. ation about the delegates as follows delegate ID last name first name seat number group name country name title audio language display language card code PIN code autho rization voting authorization microphone authorization intercom voting weight birthdate company name street postcode city E mail address fax number phone number Delegate ID is the only field where an entry must be present This entry must be a unique number for each delegate between 1 and 1500 The other fields may be left blank An example is given below 1 Doe John A1 Doctors UnitedStates Dr English Dutch 12345678 123 Voting NoMicro Intercom To import a names file Select the File menu and click on Import The dialogue box on the following page appears Delegate Database Digital Congress Network Software User Manual Page 3 10 PREPARING FOR A CONFERENCE TIR Import Namesfile File name Folders c den export database Cancel Cc C den Network 3 export 25 database List files of type Drives z 5 c david Fig 7 The names file dialogue box This is a standard Windows dialogue box The dcn export directory is opened as default Any file s with a txt or csv extension are shown You can display all file types by selecting the Files option in the List Files of Type drop down list box in the bottom left hand corner of the dialogue box A scr
29. ation mode In this mode pre conference data can be entered after first opening or creating a names file from the File menu on the main menu bar It is possible to access any existing names file or enter data into a new names file To down load delegate data from such a file to the CCU it is necessary to return to Startup and select a names file in the Startup file menu For more details please refer to chapter 4 Applying Data During a Conference Delegate Database Digital Congress Network Software User Manual Page 3 2 PREPARING FOR A CONFERENCE The main window contains the following elements Previous Name New Name and Next Name push buttons Records text and field Conference Data dialogue box Personal Data dialogue box or push button Screen Line text box ID Card Label text box Produce Card push button Read Card push button The menu bar All menu options referred to in this user manual are contained within the menu bar located underneath the title bar at the top of the main window Access to drop down menus is gained by clicking on the menu title dis layed in the menu bar The full list of menu options is as follows File Edit Search View Fields Configure Apply Help New Cut Find Multiple Group Multiple All Index Open Copy Find Next Names Title Names View Keyboard Copy Paste Find by ID Card Label Country ID
30. c daw De oe 3 29 Opening an existing names file 3 6 rare ee gi vto e ESSERI CNERS ODER 3 4 cocci ee so e D eR ted Or eee mt 3 33 etse SV URS DER DOR WEISE 3 27 Main window isso ges CU PUE RET d a eed 3 2 Manual conventions iii Menit bat s CORR WERE A 3 3 Moving through delegate screen 3 28 Multiple names window configuring 3 17 OPQR wet EXP UC NEU an EE D e sq HARE 4 2 Opening an existing names file 3 6 Permanently exiting Delegate 4 3 Personal data entering 0 eee eee ees 3 25 PIN size specifying i cene cu e CRANE MAS 3 16 Printing cadeas eee Y 3 37 Repeating a searches is ceste ie hae se n een E 3 28 Delegate Database Digital Congress Network Software User Manual Page A 8 APPENDIX A REFERENCE GUIDE Digital Congress Network STUV Screen card fields editing eese pet nes 3 13 Screen line configuring 2 6 0 cee cece eee eee ee 3 20 Searching for delegate screen cards 3 27 Selecting an installation and a names file 2 3 Specifying the PIN SIZe 3 cbr Bae held eere 3 16 Starting Delegate Database 0 eee eee eee 2 2 Temporarily exiting Delegate 4 3 Ty
31. cess the Procedures help facility Select the Help menu and click on Procedures A list of topics is given For more information on any topic contained in the list Click on the required topic in the list A list of options for the selected topic is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear Glossary To access the glossary Select the Help menu and click on Glossary A list of terms used in the Delegate Database help facility is given in alpha betical order For more information on any term contained in the glossary Click on the required subject in the index A window with the requested information will appear Digital Congress Network Delegate Database Page 2 5 Software User Manual GETTING STARTED Using Help This gives information on how to use the Delegate Database help facility To access the Using Help facility Select the Help menu and click on Using Help A list of topics is given For more information on any topic contained in the list Click on the required topic in the list A list of options for the selected topic is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear Delegate Database Digital Con
32. ck on the Produce Card push button situated at the bottom right of the main window A label will be printed if the first three conditions above are met and also The Label Printing option is selected printer has been properly connected to the PC Configuring the screen line this option allows you to specify which fields will appear in the screen line Select the Configure menu and click on Screen Line The following dialogue box appears E Configure Screen Line 15 15 cy Fig 13 The Configure Screen Line dialogue box There are two drop down list boxes with scroll bars each one containing a list of all possible fields To specify the first field Scroll through the left drop down list box until you find the required field Select this field by clicking on it Repeat this for the right drop down list box If you wish to alter any of your selections simply repeat the above process You can also specify the number of characters for each field The combined sum of the characters in both fields must always be 30 so increasing the length of one automatically decreases the length of the other Delegate Database Digital Congress Network Software User Manual Page 3 20 PREPARING FOR A CONFERENCE To alter the lengths of the fields Drag the block located between the two fields in the required direction Dragging the block to the left decreases the length
33. data can only be viewed not edited NOTE The maximum amount of information that can be present is 64 000 CE characters If this amount is exceeded in a very large names file for exam ple one or more columns of information will be removed from the right hand side To enable the Multiple Names window Select the View menu and click on Multiple Names Delegate Database Digital Congress Network Software User Manual Page 3 32 PREPARING FOR A CONFERENCE The following window appears I Multiple Names x 000000567 000000789 000000012 000000777 000000123 000000066 Fig 18 The Multiple Names window The tick mark Y will subsequently appear to indicate that this option has been enabled The entries are displayed by alphabetical order of the first specified field A scroll bar is provided if the list is longer than can be displayed on screen To close this window Double click on the control box in the top left hand corner of the window Viewing the ID card label this option allows you to display the ID card label in the main window It is displayed in the bottom right hand section of the main window The ID card label can be printed out and fixed to the front of ID cards It can also be used as address labels for post or pre con ference mailings is disabled To disable the Personal Data window please refer to page 3 27 NOTE The data displayed in the ID c
34. e Dele gate Database help facility refer to page 2 6 About Delegate Database displays the dialogue box with software release information refer to page 2 7 Delegate Database Digital Congress Network Software User Manual Page A 4 APPENDIX A REFERENCE GUIDE A 2 ACCELERATOR KEYS Delegate Database accelerator short cut keys Menu Item Short cut File ALT lt F gt New Open Copy Delete Import Export E Print p Exit x ALT E Cut lt t gt Copy lt C gt Paste lt P gt Delete lt D gt Select All lt S gt Delete Record lt R gt Search lt ALT gt lt S gt Find lt F gt Find Next lt N gt Find by card lt C gt ALT V Multiple names lt M gt ID Card Label I Screen Line lt L gt Digital Congress Network Delegate Database Page A 5 Software User Manual APPENDIX A REFERENCE GUIDE Menu Item Short cut ALT lt i gt lt G gt Country lt T gt Interpretation PIN size lt P gt Configure lt ALT gt lt C gt Multiple Names View lt M gt ID Card I Screen Line L ALT lt A gt lt A gt lt O gt lt ALT gt lt H gt Index lt gt Keyboard lt K gt Commands lt C gt
35. ed in a temporary buffer and can be inserted into the same field of another delegate screen card using the Paste option see page 3 29 Deleting data this option allows you to delete the data from a single field in a delegate screen card Select the field to be deleted by clicking on it Select the Edit menu and click on Delete The text will be deleted Selecting a complete screen card this option allows you to select a com plete delegate screen card except the seat number PIN code and card code and cut copy or delete it To do so Select the Edit menu and click on Select AID Click on Cut Copy or Delete If cut or copied the screen card data is stored in a temporary buffer and can be inserted into another delegate screen card using the Paste option see below If deleted the screen card data is removed and destroyed Delegate Database Digital Congress Network Software User Manual Page 3 30 PREPARING FOR A CONFERENCE NOTE This option also selects all the information contained in the Person al Data window whether this window is displayed or not If the screen card CE information is then pasted the personal data information is inserted into the appropriate fields of the Personal Data window of the new screen card whether it is displayed or not Deleting a record this option allows you to delete the current delegate screen card To do so
36. ed in the Multiple Names window refer to page 3 17 ID Card allows the user to specify the fields to be displayed in the 7D Card window and printed on labels refer to page 3 18 Screen Line allows the user to specify the files which will appear on screen lines in Delegate Database and throughout the DCN system refer to page 3 20 Apply The Apply menu causes delegate data to be downloaded to the DCN sys tem provided the necessary criteria are met All allows the user to download all the delegate data for a names file refer to page 4 2 One allows the user to download data for one delegate refer to page 4 2 Help menu The Help menu manages the on line help related to the whole DCN appli cation The menu consists of the following items Index provides the user with an alphabetical list of subjects covered by the help facility refer to page 2 4 Keyboard provides the user with information on which keyboard keys can be used with the Delegate Database software refer to page 2 4 Commands provides the user with information on all options contained in the file menu refer to page 2 5 Procedures provides the user with information on how to use the Dele gate Database software refer to page 2 5 Glossary provides the user with an alphabetical list of terms used in the Delegate Database help facility refer to page 2 5 Using Help provides the user with information on how to use th
37. gate Database icon Permanently exiting Delegate Database If you wish to exit Delegate Database completely Select the File menu and click on Exit If you have made changes to the current names file they are saved automat ically If you have input invalid data an appropriate error message is displayed e Click on the O push button in the error message box Delegate Database will close without saving the invalid data When you exit Delegate Database you will return to the Windows desk top You can also exit Delegate Database by clicking on the close button at the TIR j far top right corner of the window LE NOTE By closing the Startup program all DCN applications including Dele gate Database will close Digital Congress Network Delegate Database Page 4 3 Software User Manual MONITORING ACTIVITY DURING A CONFERENCE This page left intentionally blank Delegate Database Digital Congress Network Software User Manual Page 4 4 APPENDIX A REFERENCE GUIDE CONTENTS Title Page A l CONTROL MENUS 00 cece ee A 2 t yes odas VeL Ed EI A 2 Edit fienu io Antik tis RSS has in a TE WARS E anh A 2 Searchimen ioo Medien Lay PNE CO e e E QUE aaa a A 3 View Menu A 3 Fields menu mese aaa eee eee 3 Configure 3 Apply coe egt b
38. gress Network Software User Manual Page 2 6 GETTING STARTED About Delegate Database This provides software release information To display the About window Select the Help menu and click on About Del Database The following window appears About x BOSCH Digital Congress Network el Delegate Database LBB3580 Release This software package is distributed by Bosch Security Systems B V Copyright Robert Bosch GmbH 2003 All rights are reserved Reproduction in whole or in part is prohibited without the prior written consent of the copyright owner Fig 2 The About window To remove this window e Click on the OK push button Digital Congress Network Delegate Database Page 2 7 Software User Manual GETTING STARTED This page left intentionally blank Delegate Database Digital Congress Network Software User Manual Page 2 8 PREPARING FOR A CONFERENCE CONTENTS Title Page 3 1 THEMAIN WINDOW 3 2 The menu bar eeren od eere er t edes eio les 3 3 32 WORKING WITH NAMES 3 4 Names files options 3 4 Creating a new names 3 4 Opening an existing names file 3 6 Copying a names file 3 7 Deleting a names file 3 8 Importing a names
39. ied in Startup the Delegate Database application switches to Preparation mode All values specified for PIN code card code and seat number are valid and those for card code and seat number are unique There is no other names file currently being downloaded The delegate data you wish to download is different from the data of the previous successful downloading NOTE The All sub menu option is only possible if no voting process is tak gr ing place and if any attendance registration or access control requirements specified in the Attendance Registration module are not active The One sub menu option is only possible if no voting process is taking place e Click on the Apply menu option and select either A l or One The data in the current names file relevant to the CCU will be downloaded This data will then be used by the DCN system for controlling and moni toring conference proceedings where applicable Delegate Database Digital Congress Network Software User Manual Page 4 2 APPLYING DATA DURING A CONFERENCE 4 2 EXITING DELEGATE DATABASE Temporarily exiting Delegate Database It is possible to temporarily leave Delegate Database without closing it down completely To do so Click on the minimize button situated at the top right of the application window The Delegate Database program will become iconized in the Windows desk top To re enter Delegate Database Click on the Dele
40. in window of Delegate Database and is used to store data on delegates Each delegate has a sepa LE rate screen card with text boxes edit fields and check boxes for specifying the details for that delegate Screen cards are stored by the DCN system in a names file The data fields contained within the Conference Data dialogue box can be divided into three categories e User specified e User selected System specified There are two user specified fields Last Name and First Name The only restriction on entries in these fields is the number of characters maximum 40 for Last Name and 14 for First Name There are five user selected fields Country Interpretation User Display Group Title Entries in these fields must be selected from a list of options offered by the system However all lists except User Display can be edited or updated For more details on editing lists please refer to Edit ing screen card fields on page 3 14 There are four system specified fields Seat Number Pin Code Card Code and Vote Weight The seat number is a unique number that identifies the delegate unit to the system The PIN code is an identification number that the delegate has to enter into his her delegate unit before gaining access to conferencing facilities The card code is a numerical code invisible to the user that identifies a delegate s ID card to the syste
41. m A card code is shared by a card and a delegate unit but is otherwise unique A delegate must insert his her card into the delegate unit to gain access to conferencing facilities Digital Congress Network Delegate Database Page 3 13 Software User Manual PREPARING FOR A CONFERENCE NOTE The latest versions of DCN units with an ID card reader are equipped with a chip card reader The address of the card code on the chip card is configurable The default address is 25 To change the default value the following line must be added in the Startup section of the DCN INI file in the Windows directory DataStart where is the specified address of the card code NOTE The Read Card push button allows you to automatically read the code on an ID card with the ID card encoder The vote weight facility increases the voting power of delegates by assign ing a value greater than one to their vote This is often used in sharehold er meetings It is possible to specify a vote weight between one and 100 000 000 Normal delegates have a vote weight of one In the Vote Weight field the default value is always one For the other three fields the system generates a list of available values These values do not appear automatically on screen but can be selected by clicking on the up or down scroll buttons to the right of each field These values can be altered if required but any new values entered must be valid The data
42. m Delegate Database to the ID card To authorize card encoding Click on the Card Encoding check box A will appear in the box indicating this function is enabled The Pro duce Card push button in the main window will become active provided the hardware requirements given below are met Label printing involves printing the information specified for the ID card as a label To authorize label printing Click on the Label Printing check box An V will appear in the box indicating this function is enabled CE NOTE These two functions are not mutually exclusive so it is possible to specify both card encoding and label printing Once you have specified all parameters e Click on the OR push button An ID card can be produced for the current screen card if the following conditions are met The current screen card contains valid data for Seat Number PIN Code Card Code and Vote Weight The View ID card label option is selected The Personal Data window is not displayed in the main window At least one of the two options in the Production dialogue box is selected An ID card encoder has been properly connected to the PC If the conditions are not met the Produce Card push button is not active Digital Congress Network Delegate Database Page 3 19 Software User Manual PREPARING FOR A CONFERENCE To produce an ID card and or label Cli
43. nd then continues downwards from there Scrolling up from 99 999 999 takes you to and then upwards from there If you are working with a new delegate screen card the Seat Number PIN Code and Card Code fields will be blank To specify a unique seat number Click on the either the up or down scroll button situated to the right of the Seat Number text box Delegate Database Digital Congress Network Software User Manual Page 3 22 PREPARING FOR A CONFERENCE Clicking on the up scroll button displays the next free valid seat number Clicking on the down scroll button displays the previous free valid seat number To specify a particular seat number Position the cursor in the Seat Number text box Type the desired seat number A seat number must consist of four alphanumeric characters numbers and letters When you leave the Seat Number text box after typing a seat number the system performs a check If the number is not valid the fol lowing error message will appear Invalid seat number If the number is not unique the following error message will appear Duplicate seat number If either error message appears you must input a new number To alter the PIN code Click on either the up or down scroll button situated to the right of the PIN Code text box To specify a particular PIN code Position the cursor in the PIN Code text box Type the desired PIN code To
44. nu covers viewing options available to the user The menu consists of the following items Multiple Names allows the user to display a list of delegate names with three other user specified parameters refer to page 3 33 ID Card Label allows the user to display the contents of the ID card in the main window refer to page 3 34 Screen Line allows the user to display the screen line in the main win dow refer to page 3 35 Fields menu The Fields menu covers options available to specify the contents of selection lists for certain screen card fields The menu consists of the following items Group allows the user to specify the contents of the Group list refer to page 3 15 e Title allows the user to specify the contents of the Title list refer to page 3 16 Country allows the user to specify the contents of the Country list refer to page 3 16 Interpretation allows the user to specify the contents of the Tnterpre tation list refer to page 3 16 PIN size allows the user to specify the contents of the PIN Size list refer to page 3 16 Digital Congress Network Delegate Database Page A 3 Software User Manual APPENDIX A REFERENCE GUIDE Configure menu The Configure menu covers options available in specifying the contents of various fields The menu consists of the following items Multiple Names View allows the user to specify the fields to be dis play
45. of the first field and therefore increases the length of the second Dragging to the right increases the length of the first field and therefore decreases the length of the sec ond Once all fields have been specified e Click on the OR push button Entering conference data If you are working with a new screen card all conference data fields in the main window except Vote Weight will be empty If you have opened an existing names file or used the Previous Name or Next Name button the conference data fields will display the data already specified for those fields You can edit some or all of the fields simply by typing over the existing data Last Name Last Name Brown First Name First Name Graham Country None Country Interpretation None Interpretation English User Display None User Display English EH EH Group None Group Managers T Fig 14 New screen card fields Fig 15 Existing screen card fields Whether you are working in a new screen card or an existing one a text insertion point is located in the Last Name text box To input data in the Last Name field Type the desired last name in the text box Press the lt Tab gt key on the keyboard The text insertion point will now be located in the First Name text box Digital Congress Network Delegate Database Page 3 21 Software User Manual PREPARING FOR A CONFERENCE VU
46. oll bar is present if the number of files is too large to display To select a different drive or directory Click on the required drive letter in the Drives drop down list box Double click on the required directory To import a names file Click on the file to be imported e Click on the OR push button You can also import a file by double clicking on the filename If you have typed a file name that already exists a warning message with the following text is displayed A file already exists with this name Exporting a names file this option allows you to export the current names file from Delegate Database The information can then be used for adminis trative purposes When a names file is exported a numbered list of delegates is given For each delegate the data on the next page is given each item sep arated by a comma Digital Congress Network Delegate Database Page 3 11 Software User Manual PREPARING FOR A CONFERENCE Delegate ID last name first name seat number group country name title interpretation user display card code PIN code authorization voting authorization microphone authorization intercom voting weight birth date company street postcode city E mail address fax number phone number To export a names file e Select the File menu and click on Export The following dialogue box appears Export Namesfile File name Folders c
47. pographical conventions 0 00 eee eee eee eee iii Viewing names files ne io anit a Eee Dee CR utens 3 33 Viewing options Viewing multiple names 3 33 Viewing the ID card label 3 34 Viewing the screen line 3 35 WXYZ What is Delegate Database 1 2 Delegate Database Page A 9 Software User Manual APPENDIX A REFERENCE GUIDE This page left intentionally blank Delegate Database Digital Congress Network Software User Manual Page A 10 For more information please visit www boschsecuritysystems com 2003 Bosch Security Systems B V Data subject to change without notice June 03 3922 988 44417en BOSCH
48. s available to simplify editing and updating names files You will find them in the Edit menu Cutting data Copying data Pasting data Deleting data Selecting a complete screen card for cutting copying or deleting NOTE It is not possible to edit the data shown in the multiple names win CE dow if present The data shown only alters when the delegate cards them selves are edited NOTE It is not possible to cut copy or delete the data in the PIN code CE Seat Number or Card Code fields You can move through the fields in a delegate screen card by pressing the TIR lt TAB gt key on the keyboard Digital Congress Network Delegate Database Page 3 29 Software User Manual PREPARING FOR A CONFERENCE Cutting data this option allows you to remove the data from a single field in a delegate screen card and store it in a temporary buffer Select the field to be cut by clicking on it Select the Edit menu and click on Cut The data is removed and stored in a temporary buffer and can be inserted into the same field of another delegate screen card using the Paste option see page 3 29 Copying data this option allows you to copy the data from a single field in a delegate screen card and store it in a temporary buffer Select the field to be copied by clicking on it Select the Edit menu and click on Copy The data is copied and stor
49. s files The menu consists of the following items Cut allows the user to cut a selected area from the currently open names file and store it in a buffer refer to page 3 30 Copy allows the user to copy a selected area from the currently open names file and store it in a buffer refer to page 3 30 Paste allows the user to paste the contents of the buffer in to a names file refer to page 3 31 Delete allows the user to delete a selected area from the currently open names file refer to page 3 30 Select All allows the user to select all fields in the currently open names file except those with system specified values refer to page 3 30 Delete Record allows the user to delete a complete screen card refer to page 3 31 Delegate Database Digital Congress Network Software User Manual Page A 2 APPENDIX A REFERENCE GUIDE Search menu The Search menu contains options that enable the user to search through the currently open names file for a particular screen card The menu con sists of the following items Find allows the user to specify a screen card to be searched for and other search related parameters refer to page 3 28 Find Next allows the user to repeat a search process to locate other screen cards corresponding to the search parameters refer to page 3 29 Find by Card allows the user to search for delegate data related to a par ticular delegate card refer to page 3 29 View menu The View me
50. t and microphone authorization This data is used by the DCN for conference controlling e Personal information deals with data such as home address and tele phone number date of birth and fax number This data is for reference only All information is entered via a PC before or during a conference Confer ence related parameters are not general but delegate specific with many of them unique to that delegate The parameters are Delegate last name Delegate first name Delegate country Simultaneous interpretation language Language of delegate screen display Delegate group Delegate title Delegate seat number PIN code Card code for ID card Delegate vote weight If a card encoder and printer is connected to the DCN system ID cards can be encoded and the labels for the ID cards printed In Delegate Database it is possible to grant or deny authorization for the following Microphone Voting ntercom Delegate Database Digital Congress Network Software User Manual Page 1 2 DELEGATE DATABASE E NOTE This information is stored in a screen card which is displayed in the main window of Delegate Database Each delegate has a separate screen card with text boxes edit fields and check boxes for specifying the details for that delegate Screen cards are stored by the DCN system in a names file A screen card is entered for each delegate All delegate data is input via the main window
51. te screen card will be displayed Moving through delegate screen cards you can also access other delegate screen cards without having to initiate a search There are push buttons in the main window that allow you to access the previous screen card the fol lowing one or to clear the screen and set up a new one pe NOTE Previous Name and Next will not be enabled if there is only one screen card in the current names file The system looks for Previous Name and Next Name screen cards alpha betically based on the last names If there are two or more entries with the same last name first names are used Delegate Database Digital Congress Network Software User Manual Page 3 28 PREPARING FOR A CONFERENCE To access the next screen card Click on the Next Name push button The next delegate screen card will be displayed on screen NOTE When the last delegate screen card is currently on screen and you LE press the Next Name push button then the first delegate screen card will be displayed To access the previous screen card e Click on the Previous Name push button The previous delegate screen card will be displayed on screen To clear the current delegate data e Click on the New Name push button A new delegate screen card will be displayed This card will be empty except for a vote weight value of 1 Editing names files There are a number of facilitie
52. tion and a names file For details on selecting an installation and a names file please refer to section 3 2 of the Startup user manual under the heading Selecting an installation and a names file The Delegate Database icon For details on the Delegate Database icon and how to start Delegate Data base from Startup please refer to section 3 2 of the Startup user manual under the heading Opening other modules from Startup Digital Congress Network Delegate Database Page 2 3 Software User Manual GETTING STARTED 2 2 USING HELP The Help menu The Help menu in the title bar contains commands for an on screen help facility This help facility contains information on all commands in the File menu on which keyboard keys are functional a description of how to use the Delegate Database software information on how to use the help facility itself plus an index and a glossary of terms All information con tained in this user s manual can also be found in the Help facility The Help facility contains the following options Index Keyboard Commands Procedures Glossary Using Help e About Delegate Database Index To access the index Select the Help menu and click on Index A full list of subjects covered by the help facility is given in alphabetical order For more information on any subject contained in the index Click on the required subject in the index
53. ual Page 1 4 GETTING STARTED CONTENTS Title Page 2 1 STARTING DELEGATE DATABASE 2 2 The DCN Startup 2 2 Selecting a installation and names file 2 3 The Delegate Database icon 2 3 2 2 USING eee bs AU ER 2 4 The Help menu eee e 2 4 Indexed bed diei e RA ER RE Od iuis Sars a MIA UA 2 4 Keyboard eee 2 4 Commands gua ues 2 5 Procedures eR eR EMEN ees 2 5 Glossary ROBA TENA et SSE ede B eae HB d 2 5 Using Help r eere UR reete 2 6 About Delegate Database 2 7 Digital Congress Network Delegate Database Page 2 Software User Manual GETTING STARTED 2 1 STARTING DELEGATE DATABASE The DCN Startup screen The Delegate Database program is started from the DCN Startup screen shown below E Bosch DCN Startup File Global Settings System Config Help Current Installation File sim Current Names File test 24 Synoptic Microphone Interpret Install Parliam Multi Attendance Intercom Message Display Video CamControl Fig 1 The DCN Startup screen NOTE For starting the DCN Startup program from an icon in the desktop LE refer to the Startup user manual Delegate Database Digital Congress Network Software User Manual Page 2 2 GETTING STARTED The DC
54. wn card code it is possible to import this code into the current screen card It is necessary to connect a card encoder to the PC and enter the ID card into the card encoder To import the card code Click on the Read Card push button situated to the right of the Card Code field The card code will be imported and will appear in the Card Code field Leaving the current screen card and accessing another i e Next Previous New causes the system to automatically save the data you have entered providing all data is valid Delegate Database Digital Congress Network Software User Manual Page 3 24 PREPARING FOR A CONFERENCE Authorizing microphones voting and intercom this option allows you to specify whether individual delegates are allowed to use the microphone on their contribution unit take part in electronic voting or use intercom facili ties The Authorization dialogue box is situated at the top right of the Conference Data dialogue box All three options are enabled by default indicated by a in the corresponding check box To disable a delegate for any of these options Click on the appropriate check box The V will disappear to indicate this function has been disabled To re enable the function Click on the check box again These functions are not mutually exclusive so any combination can be specified Entering personal data The Personal Data window offers you
55. xt box e Click on the OR push button NOTE Clicking on the Cancel push button closes the dialogue box without E performing the function This applies to all dialogue boxes in the Delegate Database program Tif You can also open a file by double clicking on the file name If a file name has been entered a new names file opens and the name appears in the title bar at the top of the window If you have made changes to the current names file they will be automatically saved before a new names file is opened If you have entered a file name that already exists a warning message with the following text is displayed A file already exists with this name e Click on the OR push button The dialogue box returns and a new name should be typed in If you have entered invalid data i e invalid PIN code seat number or card code and attempt to open a new or existing file the appropriate warning message is displayed Invalid PIN code Use 1 2 3 4 or 5 or Invalid seat number or Duplicate seat number or Card code not correct e Click on the OR push button Digital Congress Network Delegate Database Page 3 5 Software User Manual PREPARING FOR A CONFERENCE The New dialogue box returns If you proceed with opening a new names file the invalid data PIN code seat number or card code will be deleted from the current names file To replace the invalid data
56. y a round bullet Typographical conventions The following typographical conventions text styles are used in this manual Typed input information to be typed in using the keyboard is shown as Filename Single key input via a single key or keys on the keyboard is shown as Enter lt Shift gt etc Multiple keys input via a combination of keys pressed together is shown as lt CTRL gt lt P gt lt ALT gt lt F4 gt Screen text information that appears on screen is shown as Choose Startup Modules NOTE Some keyboards use lt Return gt instead of Enter Functionally these keys are identical Digital Congress Network Delegate Database Page iii Software User Manual EXPLANATORY NOTES Delegate Database Digital Congress Network Software User Manual Page iv DELEGATE DATABASE CONTENTS Title Page 1 1 ABOUT DELEGATE DATABASE 1 2 What is Delegate Database 1 2 Digital Congress Network Delegate Database Page 1 1 Software User Manual DELEGATE DATABASE ABOUT DELEGATE DATABASE What is Delegate Database The Delegate Database software allows users to compile a comprehensive database of information relating to participants at a conference or meeting The delegate information is classed as either conference related or personal Conference related deals with parameters like interpretation language vote weigh
57. you find the required field Select this field by clicking on it Under Look for is a text box where you can specify the particular entry in the selected field to be searched for You can type an entry up to five charac ters long Type the entry to be searched for in the text box Click on the Search push button Digital Congress Network Delegate Database Page 3 27 Software User Manual PREPARING FOR A CONFERENCE If the search is successful the appropriate delegate screen card will be dis played on screen If the search is unsuccessful the following error message will appear Text typed not found Repeating the search this option allows you to repeat the search for the data entered above This is useful if there is more than one entry corre sponding to the entered data To repeat the search Select the Search menu and click on Find Next LE NOTE The Find Next option is only active if the first search has been successful The search is repeated The next entry if any corresponding to the entered data is shown Searching by card this option allows you to present a particular delegate ID card to an ID card reader then find and display the screen card related to the ID card CE NOTE Before using this option a card reader must be connected Read the ID card using the ID card reader Select the Search menu and click on Find by Card The appropria
58. zontal scroll facility so the maximum number of characters in any field can never be more than what can be displayed in the text field To access the next text field Press the Tab key on the keyboard You can access any text field by positioning the cursor in the required text field and clicking Information is entered into all fields in exactly the same manner as explained above for the Street field Once all information has been entered Click on the Personal Data push button located at the top left of the Personal Data window and marked with a upward pointing arrow The Personal Data window will disappear Delegate Database Digital Congress Network Software User Manual Page 3 26 PREPARING FOR A CONFERENCE 3 4WORKING IN NAMES FILES Searching for delegate screen cards The Search facility in Delegate Database allows you to initiate a search through the current names file for a particular delegate screen card You can specify which field the search will be based on and also the entry in that field you wish to locate To initiate a search Select the Search menu and click on Find The following dialogue box appears Find Search Look For T Fig 17 The Find dialogue box Under Search is a list box containing a list of all fields in a delegate screen card To specify in which field the search will take place Scroll through the list until
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