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1. 4 11 Digital Congress Network Intercom Page 4 1 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE 4 1 HANDLING INCOMING INTERCOM CALLS When an intercom call is made to the operator by a user i e a chairman delegate interpreter or other PC user this is registered by the appearance of the following window on screen Intercom Call From 0001 Borthwick Please Lift Handset Connect Fig 1 The Connect Request dialogue box CE NOTE This dialogue box appears even if the Intercom software module was iconised The presence of an incoming call is also registered by a single ring tone if this option has been enabled For more details please refer to section 3 4 Specifying Intercom Settings The Connect Request dialogue box contains the following elements Call From text Text identifying the caller This can be in the form of screen line seat number seat number only interpretation booth and desk number or the text Other PC For details of which information appears please refer to Search on page 3 12 Please lift handset text Connect To push button When this window appears Pick up the handset connected to the PC to answer the call NOTE If the incoming call is not answered by the operator within 60 sec CE onds it will be cancelled Intercom Digital Congress Network Software User Manual2. 1 2 About this manual d REPE ii Comimatids E O E TEEN 2 7 Connecting intercom 8 4 6 Creating intercom files 3 5 DEF DCN start p screen siner y nasirin a e ee ey E r glee 2 2 Deleting intercom 3 9 Exiting intercom Permanently eee vs eL RE a ee eee 4 11 Temporarily ib ade dex em ux eed 4 11 GHIJ Generating intercom calls 4 7 Connectihg Tae ee T CO Sei EE 4 8 Selecting a delegate chairman or interpreter 4 8 Glossary ree e eR e REA RENI Res 2 8 Handling intercom calls 4 2 Help menu us RI Ebr Pe 2 5 Incoming intercom calls GCohfiectihg on tere es a be EREMO M 4 6 Handling os sene DEUS eed 4 2 hu c Selle tee 2 6 Routing ve rr ee d see 4 3 Search zs en Stute ER Ae haw REV be hU 4 5 Selecting a delegate chairman or interpreter 4 4 Intercom RI e Uere eens ee eee 1 2 2 7 Sus eee eoe ie een re REA CR IN CR RE RIS 2 2 dine Se cT EERAUUI PE PERI S Em ee ee tte ds 1 2 Intercom Files eto pre ru e EVE EN VT 3 5 D leting xev Ee ep ERES
3. Procedures Delete Glossary Print Activity Using Help Exit About Intercom Fig 2 All available menu options on the menu bar Intercom Digital Congress Network Software User Manual Page 3 4 PREPARING FOR A CONFERENCE 3 2 WORKING WITH INTERCOM FILES Intercom file options The File menu has commands for Opening a new intercom file Opening an existing intercom file Savingan intercom file under its current name Savingan intercom file under a different name Deleting an intercom file Printing intercom activity Exiting the Intercom program CE NOTE Exiting Intercom and printing are both covered in chapter 4 Creating a new intercom file to open a new intercom file Select the File menu and click on The following dialogue box appears Fig 3 The New dialogue box The dialogue box contains a text box for entering the file name A text insertion point is already in the text box and you can type a name up to 12 characters long Digital Congress Network Intercom Page 3 5 Software User Manual PREPARING FOR A CONFERENCE Type the desired intercom file name in the text box e Click on the Ok push button new intercom file opens and the name appears in the title bar at the top of the window NOTE Clicking on Cancel closes the dialogue box without initiating CE commands and or changes This applies to all dialogue boxes in th
4. The DCN software uses two user created files that contain important information about the installed hardware configuration and about delegates names These files are Installation file containing information about channel assignment and the numbers that have been assigned to all microphones connected to the DCN These seat numbers are assigned using the System Installation software LBB 3585 Names file containing information about the name seat number and other conference and personal details of participating delegates Names files are created using the Delegate Database software LBB 3580 DCN software modules may be started up from the Startup main window without specifying either an installation or names file However some software modules will not run without the appropriate installation or namces file Intercom makes use of the information contained both in an installation file and a names file The screen line as specified in a names file is used by Inter com to define delegates The seat numbers assigned using System Installa tion and contained in an installation file are also used The number of DCN communication channels to be used for intercom purposes is also assigned using System Installation and contained in an installation file Digital Congress Network Intercom Page 2 3 Software User Manual GETTING STARTED Selecting an installation and a names file For details on selecting an installation and a names
5. Page 4 2 INTERCOM ACTIVITY DURING A CONFERENCE Routing incoming intercom calls If the call is a request from a user to speak to another user you must call up the main window in order to route and connect the call To do so Click on the Connect To push button The Connect Request dialogue box disappears and the following dialogue box appears Intercom test File Edit Settings Help Call From Connect To Delegate C Other Search Search Names pee Connect 1 Line Available Fig 2 The Intercom dialogue box gr NOTE The Connect Request window also disappears if the caller or the operator hangs up The field below the Call From text identifies the caller Digital Congress Network Intercom Page 4 3 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE If you wish to connect the caller with another delegate chairman Click on the Delegate radio button if this option is not already enabled If you wish to connect the caller to an interpreter Click on the Other radio button if this option is not already enabled NOTE It is not possible to connect a call to another PC in a multi PC LE configuration If Delegate has been selected the Connect To list box located beneath the Connect To radio buttons will display an alphabetical list of all delegates and chairmen that can receive an intercom
6. System Config Help Current Installation File Current Names File amp Synoptic Interpret Database Install 0 ij Parliam Multi Attendance Message A Display Video CamControl Fig 1 The DCN Startup screen LE NOTE For starting the DCN Startup program from an icon in the Windows desktop refer to the Startup user manual NOTE If there are no intercom channels assigned in the System Installation m module then it will not be possible to open the Intercom module and the Intercom icon will be greyed out Intercom Digital Congress Network Software User Manual Page 2 2 GETTING STARTED LE NOTE It is not possible to start Intercom if 15 language channels have been selected in the System Installation module NOTE Windows 2000 and NT 4 0 or higher DO NOT support Network LBB 3510 00 Therefore a serial port must be used to connect the CCU to the control PC In this case there is no connection for the headphone and intercom handset since this is located on the Network Card To use the headphone and intercom handset use the DCN table top or flush mounted hardware please refer to the DCN Installation and Operating Manual for more information Otherwise a warning message will appear NOTE When a direct connection is made between the control PC and the CE CCU the headphone control GUI for the operator will be disabled please refer to page 3 3
7. again The tick mark V will subsequently appear indicating that the ring tone has been enabled again Logging intercom activity This option allows you to enable or disable the logging of all intercom activity You can also specify the name of the file where logging information will be stored To do so Select the Settings menu and click on Intercom Activity Intercom Digital Congress Network Software User Manual Page 3 16 PREPARING FOR A CONFERENCE The following dialogue box appears Intercom Activity Logging C On Off Send To File Cancel Fig 9 The Intercom Activity dialogue box The Logging radio buttons allow you to enable or disable intercom activity logging The default state is on To disable logging Click on the Off radio button A black circle will appear to indicate this option has been selected To enable logging again Click on the On radio button The Send To File edit field allows you to specify the destination file of the logging activity You can enter a file name which must be a valid MS DOS name no longer than eight characters To do so Click on the Send To File text box Type in the file name Digital Congress Network Intercom Page 3 17 Software User Manual PREPARING FOR A CONFERENCE If you enter an invalid filename and or location or do not enter one at all a warning message with the following
8. call To be eligible they must have the following A valid seat number in the currently open installation file connection to LBB 3555 00 intercom handset and cradle Each delegate or chairman will be identified by a screen line and seat num ber or only a seat number if no screen line has been specified Whether the seat number or screen line is displayed first depends on which Search mode has been selected If Other has been selected the Connect To list box will display a list of all interpreters who can receive an intercom call To be eligible these units must satisfy the same criteria as given above NOTE What is displayed for interpreters is based on information contained within an interpreter configuration file in the Simultaneous Interpretation soft CE ware module LBB 3572 If no file is open or no booth desk numbers have been defined or the Simultaneous Interpretation program is not open then there will be no information displayed in the Connect To list box Each interpreter will be identified by Booth N Desk lt M gt where lt N gt indicates the booth number of the interpreter and lt M gt gives the desk number within the booth Selecting a delegate chairman or interpreter for connection the procedure for selecting a person to receive the intercom call is always the same regardless of whether a delegate chairman or interpreter is selected Intercom Digital
9. e bee Da 3 16 Setting up special intercom 3 11 Specifying intercom settings 3 16 Starting intercom DEN startup screen asgen ERU ER CR 2 2 Intercon ICON Lee ews 2 3 Selecting an installation and a names file 2 3 Typographical conventions iii WXYZ W hatis Intercom EA NESE CU EA ERE 1 2 Working with intercom files 3 5 Intercom Digital Congress Network Software User Manual Page A 6 For more information please visit www boschsecuritysystems com 2003 Bosch Security Systems B V Data subject to change without notice June 03 3922 988 45816en BOSCH
10. has been made by a chairman or delegate but no names file has been opened and or no chairman delegate has been identified to the DCN system as the user of the unit from where the intercom call is made Interpreters Booth N Desk lt gt This indicates that an intercom call has been made by an interpreter lt N gt indicates the booth number of the interpreter and M gives the desk number within the booth Digital Congress Network Intercom Page 3 3 Software User Manual PREPARING FOR A CONFERENCE Other PC In multi PC configurations there can be more than one PC connected to the DCN system and running DCN software If Other PC appears this indicates that an intercom call has been made by the user of another PC in the DCN system NOTE When an intercom call is made to the operator by a user i e a chair man delegate interpreter or other PC user this is registered by the ance of the Connect To window For more details please refer to page 4 2 The menu bar All menu options referred to in this user manual are contained within the menu bar located underneath the title bar at the top of the main window Access to drop down menus is gained by clicking on the menu title dis played in the menu bar The full list of menu options is as follows File Edit Settings Help New Links Ring Tone Index Open Intercom Activity Keyboard Save Commands Save As
11. intercom activity will be printed out Intercom Digital Congress Network Software User Manual Page 4 10 INTERCOM ACTIVITY DURING A CONFERENCE 4 4 EXITING INTERCOM Temporarily exiting Intercom It is possible to temporarily leave Intercom without closing it down completely do so Click on the minimise button situated at the top right of the application window The Intercom program will become iconised in the Windows desktop CE NOTE After an intercom connection has been made the Intercom application automatically iconises To re enter Intercom Click on the Intercom icon NOTE If an intercom call is made by a delegate chairman interpreter or LE other PC user Intercom will automatically re open and a message will appear on screen For more details please refer to page 4 2 Permanently exiting Intercom If you wish to exit Intercom completely Select the File menu and click on Exit If you have requested to exit before saving an intercom file that has changed a warning message with the following text is displayed Changes have been made to lt filename gt Do you want to save Click on the Yes push button to save the changed layout file and exit the program Click on the No push button to exit without saving the changed layout file Click on the Cancel push button to return to the main window without exiting Digital Congress Network Interc
12. to page 4 4 Selecting a delegate chairman or interpreter for connection the procedure for selecting a person to receive the intercom call is always the same regardless of whether a delegate chairman or interpreter is selected To do so Click on the name in the list If you wish to change your selection simply repeat the procedure For more details on conducting a search for a particular delegate or chairman please refer to page 4 5 Connecting the call once you have selected the destination of your intercom call you can make a connection by means of the Connect push button at the bottom of the dialogue box This button is enabled if the following conditions are met The handset of the operator s intercom unit is not on the cradle item has been selected in the Connect To list There are intercom lines available If there are no intercom lines available the text beneath the Connect push button will say No Lines Available To connect Click on the Connect push button If the connection is successful the text beneath the Connect push button will be updated so the number of lines available is reduced by one The Intercom application will be automatically iconised Intercom Digital Congress Network Software User Manual Page 4 8 INTERCOM ACTIVITY DURING A CONFERENCE 4 3 PRINTING It is possible to print a record of intercom activity CE NOTE To print a log fi
13. 3 9 Opening occu ote ree RID om oe 3 7 Options es e e a tee dette ole aoreet gs 3 5 SAVINE os vestes ee A S VES 3 8 Digital Congress Network Intercom Page A 5 Software User Manual APPENDIX A REFERENCE GUIDE Saving under new name 3 8 Intercom settings Logging intercom activity 3 16 Ring Lone ein sg vote eo EDT WES WE AS 3 16 Specifying du wv el RA E IR e RU DER LE eee 3 16 Intercom special links Dele ng ic hea Ree Sek CM MW 3 15 Determining senes ERR ERR RESQUE EE 3 12 Determining who the special link goes to 3 14 Making the link rfe RENE UNLESS 3 15 Search EI PUN ER NEUE ee dee aes 3 13 Setting Up cese Lese eR ERI TOES De i e Dec 3 11 KLMN Keyboard er RR ERA E CMS RE ERE 2 5 Logging intercom activity 3 16 Main window Sento havent bd a be br ee e RS 3 2 Manual conventions Menu esse iex ee tye rupes 3 4 OPQR Opening anintercom file serie sie Pe E EXER S S 3 7 Printings tu cp sey Farad E Gel are des 4 9 Procedur s uns oiler tee sed iy dies Vegas ete eed 2 6 STUV Search aec cot vie sates EE EEUU OM 3 13 Settings IDtef VES IA DD E
14. Congress Network Software User Manual Page 4 4 INTERCOM ACTIVITY DURING A CONFERENCE do so Click on the name in the list If you wish to change your selection simply repeat the procedure Search this option allows you to conduct a search for a particular delegate or chairman The Search facility is located beneath the Connect To list box There are two Search radio buttons a Search push button and a list box Search C Numbers Fig 3 The Search facility You can specify whether the search is conducted by screen line Names or seat number Numbers when searching for a delegate or chairman NOTE When other is selected Search can only be carried out to Em locate interpreters and can therefore only be done by Numbers where numbers is Booth lt N gt Desk M To choose the mode not currently selected Click on the radio button without the black circle NOTE Specifying the Search mode also determines the way information is displayed in the Connect To list box If Names is selected then the list is NES arranged alphabetically by screen line with the seat number displayed after each screen line If Numbers is selected then the list is arranged by seat number in ascending numerical order The screen line if specified is displayed after each seat number Digital Congress Network Inte
15. Connect push button If the connection is successful the text beneath the Connect push button will be updated so the number of lines available is reduced by one The Intercom application will be automatically iconised Intercom Digital Congress Network Software User Manual Page 4 6 INTERCOM ACTIVITY DURING A CONFERENCE 4 2 GENERATING INTERCOM CALLS As the operator you can also initiate intercom calls to chairmen delegates or interpreters To do so Pick up the handset connected to the PC This causes the following dialogue box to appear E Intercom test SBE File Edit Settings Help Call From r Connect To Delegate C Other Search Search Names Connect 1 Line Available Fig 4 The Intercom dialogue box The field below the Call From text will contain the word Operator indicating that you have initiated the call If you wish to call a delegate chairman Click on the Delegate radio button if this option is not already enabled Digital Congress Network Intercom Page 4 7 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE If you wish to call an interpreter Click on the Other radio button if this option is not already enabled The Call To list box will contain all delegates chairmen or interpreters who can receive an intercom call For more details on how entries appear in this list please refer
16. DCN Intercom Software Software User Manual en LBB 3573 BOSCH GENERAL CONTENTS Chapter Intercom About Intercom Chapter 2 Getting Started 2 1 Starting Intercom 2 2 Using Help Chapter 3 Preparing for a Conference 3 1 The main window 3 2 Working with intercom files 3 3 Setting up special intercom links 3 4 Specifying intercom settings Chapter 4 Intercom activity during a Conference 4 1 Handling incoming intercom calls 4 2 Generating intercom calls 4 3 Printing 4 4 Exiting Intercom Appendix A Reference Guide A Control menus A 2 Accelerator keys A 3 Index Digital Congress Network Intercom Page i Software User Manual EXPLANATORY NOTES About this manual This user manual is divided into four chapters Chapters 1 and 2 provide background information and chapters 3 and 4 provide detailed user infor mation as follows Chapter 1 Intercom containing a brief overview of the Digital Con gress Network DCN and an overview of the functionality of the Inter com application Chapter 2 Getting started containing details of how to start the Inter com application from the DCN Startup screen and a description of the Help facility Chapter 3 Preparing for a conference containing details about pre conference activities using Intercom such as working with intercom files setting up and deleting special intercom links and specifying intercom settings Chapter 4 Int
17. Software User Manual Page 3 12 PREPARING FOR A CONFERENCE NOTE What is displayed for interpreters is based on information contained within an interpreter configuration file in the Simultaneous Interpretation soft CE ware module LBB 3572 If no file is open or no booth desk numbers have been defined or the Simultaneous Interpretation program is not open then there will be no information displayed in the From list box Each interpreter will be identified by Booth N Desk lt M gt where lt N gt indicates the booth number of the interpreter and lt M gt gives the desk number within the booth To select a delegate chairman or interpreter Click on the name in the list If you wish to change your selection simply repeat the procedure Search this option allows you to conduct a search for a particular delegate chairman or interpreter There are two Search radio buttons a Search push button and a list box Search Names Se ancl C Numbers Fig 8 The Search facility You can specify whether the search is conducted by screen line Names seat number Numbers when searching for a delegate or chairman NOTE When Others is selected a Search can only be carried out to locate interpreters In this case the Names and Numbers radio buttons LE are deactivated and you must enter lt N gt lt M gt in the text box located unde
18. TARTED The following window appears xl BOSCH Digital Congress Network o c Intercom LBB3573 Release x xx This software package is distributed by Bosch Security Systems B V Copyright Robert Bosch GmbH 2003 All rights are reserved Reproduction in whole or in part is prohibited without the prior written consent of the copyright owner Fig 2 The About window To remove this window Click on the OK push button Intercom Digital Congress Network Software User Manual Page 2 8 PREPARING FOR A CONFERENCE CONTENTS Title Page 3 1 THE MAIN WINDOW 3 2 3 4 3 2 WORKING WITH INTERCOM FILES 3 5 Intercom file options 3 5 Creating a new intercom file 3 5 Opening an existing intercom file 3 7 Saving an intercom file 3 8 Saving an intercom file under a new name 3 8 Deleting an intercom file 3 9 3 3 SETTING UP SPECIAL INTERCOM LINKS 3 11 Determining where the special link begins 3 12 Search ett ed sa ein 3 13 Determining who the special link goes to 3 14 Making the link 3 15 Deleting special intercom lin
19. ame in the text box Intercom Digital Congress Network Software User Manual Page 3 8 PREPARING FOR A CONFERENCE e Click on the OR push button The intercom file is saved with the new name which appears in the title bar at the top of the window The original file is unchanged If you have typed a filename that already exists a warning message with the following text is displayed A file already exists with this name Click on the OK push button You can then enter a unique name in the Save As dialogue box Deleting an intercom file if you wish to delete an intercom file Select the File menu and click on Delete The following dialogue box appears Delete x Name test Delete Fig 6 The Delete dialogue box Digital Congress Network Intercom Page 3 9 Software User Manual PREPARING FOR A CONFERENCE This dialogue box contains a list box for selecting the file to be deleted A scroll bar is provided if necessary Click on the name in the list Click on the Delete push button Another dialogue box will appear with the text Are you sure you want to delete file filename If you still want to continue Click on the OK push button CE NOTE You cannot delete the currently active file Intercom Digital Congress Network Software User Manual Page 3 10 PREPARING FOR A CONFERENCE 3 3 SETTING UP SPECIAL INTERCOM LINKS The Inter
20. can be used with the Intercom software This includes using keys to activate menu items to move around in dialogue boxes for short cuts and to select options from the main window To access the Keyboard help facility Select the Help menu and click on Keyboard Digital Congress Network Intercom Page 2 5 Software User Manual GETTING STARTED A list of different key types is given For more information on any key type contained in the list Click on the required key type in the list An on screen page with the requested information will appear Commands This gives information on all options contained in the menu bar This covers the File Edit Settings and Help menus To access the Com mands help facility Select the Help menu and click on Commands A list of file menu groups is given For more information on any menu 5 5 group contained in the list Click on the required menu group in the list A list of options in the selected menu group is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear Procedures This gives information on how to use the Intercom software To access the Procedures help facility Select the Help menu and click on Procedures A list of topics is given For more information on any topic contained in the li
21. com software allows you to set up special intercom links between conference participants or between participants and interpreters or between interpreters These special links mean that the selected people can call each other directly Normally intercom calls must go through the operator The special links always have a direction i e they go from one person to another Only one special link can come from a single person but anyone can receive as many as the system permits The setting up of special intercom links is carried out from the Special Intercom Links dialogue box Select the Edit menu and click on Links The following dialogue box appears Special Intercom Links x Delegates C Others Search Search Names C Numbers Delegates Borthwick EE c Bowie 6 Others Brooknan 2 Search Dalglish 4 Search Hodgson 3 Names Special Links From To OK cance Fig 7 The Special Intercom Links dialogue box Digital Congress Network Intercom Page 3 11 Software User Manual PREPARING FOR A CONFERENCE This dialogue box contains the following elements From list box with Delegates Others radio buttons Search radio buttons push button and edit box Link push button list box with Delegates Others radio buttons Search radio buttons push button and edit bo
22. e Intercom program If you have requested to open a new intercom file before saving a current intercom file that has been changed a warning message with the following text is displayed Changes have been made to lt filename gt 2 Do you want to save Click on the Yes push button to save the changed intercom file and open the new intercom file Click on the No push button to open the new intercom file without saving the changed intercom file Click on the Cancel push button to return to the New dialogue box If you have typed a filename that already exists a warning message with the following text is displayed A file already exists with this name Click on the OK push button You can then enter a unique name in the New dialogue box Intercom Digital Congress Network Software User Manual Page 3 6 PREPARING FOR A CONFERENCE Opening an existing intercom file to do so e Select the File menu and click on The following dialogue box appears Current test Name test EN Fig 4 The Open dialogue box This dialogue box contains a list box for selecting the intercom file name The name of the current intercom file is also displayed When the Open dialogue box opens the list box contains all available intercom files If the list contains more names than can be displayed a scroll bar is provided To open an interc
23. ercom activity during a conference containing details of handling incoming intercom calls generating intercom calls printing and exiting Intercom An appendix provides additional reference information that will be helpful to experienced users This consists of A l Overview of Intercom menus A 2 Short cut accelerator keys A 3 Alphabetic index Intercom Digital Congress Network Software User Manual Page ii EXPLANATORY NOTES viR LE Manual conventions For clarity this user manual uses consistent styles symbols and typographical conventions They are NOTE General notes are contained within rules and indicated with this symbol in the left margin Notes are used to draw attention to special actions or information CAUTION A caution is contained within rules and indicated with this sym bol in the left margin Cautions are used to draw attention to actions or com mands that could lead to a loss of information or damage to equipment A tip is contained within rules and indicated with this symbol in the left mar gin Tips are used to provide supplementary information that may make an action quicker or easier to carry out An action to be carried out by the user is shown on a grey background and indicated with a round bullet mark Typographical conventions The following are typographical conventions text styles are used in this manual Typed input information to be typed i
24. file please refer to section 3 2 of the Startup user s manual under the heading Selecting an installation and a names file The Intercom icon For details on the Intercom icon and how to start Intercom from Startup please refer to section 3 2 of the Startup user manual under the heading 2 Opening other modules from Startup Intercom Digital Congress Network Software User Manual Page 2 4 GETTING STARTED 2 2 USING HELP The Help menu The Help menu in the title bar contains commands for an on screen help facility This help facility contains information on all commands in the File menu on which keyboard keys are functional a description of how to use the Intercom software information on how to use the Help facility itself plus an index and a glossary of terms All information contained in this user manual can also be found in the Help facility The Help facility contains the following options ndex Keyboard Commands Procedures Glossary Using Help About Intercom Index access the index e Select the Help menu and click on Index A full list of subjects covered by the help facility is given in alphabetical order For more information on any subject contained in the index Click on the required subject in the index An on screen page with the requested information will appear Keyboard This gives information on which keys on your keyboard
25. ies corresponding to the input details You can select the desired entry by clicking on it Determining who the special link goes to this option allows you to select a delegate chairman or interpreter as the destination of a special intercom link The procedure for locating a person to receive a special intercom link is identical to the procedure for selecting where the special link comes from For more information on how to locate delegates chairmen or interpreters and conducting a search please refer to Determining where the special link begins on page 3 11 The conditions under which delegates chairmen or interpreters appear in the Jo list box are identical to the conditions for the From list box except that names still appear in the list even if they are already the destination of a special intercom link This means in effect that one person can receive any number of special links Intercom Digital Congress Network Software User Manual Page 3 14 PREPARING FOR A CONFERENCE To select a delegate chairman or interpreter to receive the special intercom link Click on the name in the list Making the link once you have made a selection in the From list box and the To list box the arrow shaped Link push button situated between the two list boxes becomes active To make the link Click on the Link push button A special intercom link is made The entry selected in the From lis
26. ks 3 15 3 4 SPECIFYING INTERCOM 5 3 16 gau eee E s 3 16 Logging intercom activity 3 16 Digital Congress Network Intercom Page 3 1 Software User Manual PREPARING FOR A CONFERENCE 3 1 THE MAIN WINDOW The Intercom main window is used to display incoming intercom calls from delegates chairmen interpreters or other PC operators to select a destination for the calls and to connect the caller with the appropriate destination You can also initiate intercom calls yourself From the main window you can also access the menu bar which allows you to edit intercom files set up and delete special intercom links alter settings and access the Help menu Intercom test ME E File Edit Settings Help Call From r Connect To Delegate C Other Search Search Names E Connect 1 Line Available Fig 1 The main window The main window can be divided into three parts The upper part of the window is used to display information on the person who wishes to initiate an intercom call The middle part is used to select a destination for this call Intercom Digital Congress Network Software User Manual Page 3 2 PREPARING FOR A CONFERENCE The lower part of the screen has a push button that is used to connect the caller to the destination The main window contains the foll
27. l and the other channels can carry two intercom calls so the maximum number of simultaneous calls possible is 23 When no channels are assigned for intercom purposes the Intercom software module cannot be used NOTE It is not possible to start Intercom if 15 language channels have been selected in the System Installation module Digital Congress Network Software User Manual Page 1 2 GETTING STARTED CONTENTS Title Page 2 1 STARTING INTERCOM 2 2 The DCN Startup 2 2 Selecting an installation and a names file 2 3 The Intercom icon 2 3 22 USING HELP ase E vh RU 2 5 The 2 5 Index beet seated Ra apis hehe Gaeta 2 5 Keyboard eden eV 2 5 Commands otha Talbert oie SNLE es 2 6 Procedures cep tweet WU PIE EUER bee 2 6 Glossary tete du BAN ERR est wed 2 7 Using Helpe urere ett kad beats 2 7 About Intercom 2 8 Digital Congress Network Intercom Page 2 1 Software User Manual GETTING STARTED 2 1 STARTING INTERCOM The DCN Startup screen The Microphone Management program is started from the DCN Startup screen shown below DCN Startup TEES File Global Settings
28. le it is first necessary to ensure that logging is dis abled in the Intercom Activity dialogue box see page 3 16 To print a record of intercom activity e Select the File menu and click on Print Activity The following dialogue box appears Print Activity Name emma Number of Copies mE Cancel Fig 5 The Print Activity dialogue box To select the intercom activity file for printing Click on the arrow button on the right hand side of the Name entry field A drop down list of files appears Scroll through the list and click on the required file The filename appears in the entry field NOTE The files that appear in this list are the files specified using the Intercom Activity dialogue box For more details please refer to chapter 3 4 Specifying Intercom Settings Digital Congress Network Intercom Page 4 9 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE To specify a page header Select the Page Header text box A descriptive name may be entered up to 20 characters long This text box may also be left blank To specify the number of copies Select the Number of Copies field and type in the required number The maximum number is nine CE NOTE The up and down arrow buttons on the right hand side of this field can be used to scroll to the required number e Click on the Print push button The specified number of hard copies of
29. n using the keyboard is shown as Filename Single key input via a single key or keys on the keyboard is shown as lt enter gt lt shift gt etc Multiple keys input via a combination of keys pressed together is shown as lt gt lt gt lt alt gt lt f4 gt Screen text information that appears on screen is shown as Choose Startup Modules NOTE Some keyboards use RETURN instead of Enter Functionally these keys are identical Digital Congress Network Intercom Page iii Software User Manual EXPLANATORY NOTES Intercom Digital Congress Network Software User Manual Page iv INTERCOM CONTENTS Title Page ABOUT INTERCOM 1 2 What is Intercom 1 2 Digital Congress Network Intercom Page 1 1 Software User Manual GENERAL INFORMATION ABOUT INTERCOM Intercom What is Intercom The Intercom module is one of the DCN software modules designed for monitoring and controlling conferences and discussions using the DCN contribution equipment Intercom provides a means of setting up and con trolling intercom calls between delegates chairmen and interpreters during a conference It allows several types of calls to be made From participant to operator or vice versa Between participants via the operator or directly From interpreter to operator or vice versa Between interprete
30. o save the currently open intercom file refer to page 3 8 Save As allows the user to save the currently open intercom file under a new name The original file is left unchanged refer to page 3 8 Delete allows the user to delete an intercom file refer to page 3 9 Print Activity allows the user to print up to nine copies of the current intercom file refer to page 4 9 Exit terminates Intercom If a file has been created or changed the program asks if it is necessary to save it refer to page 4 11 Edit menu The Edit menu covers setting up special intercom links The menu consists of the following item Intercom Links allows the user to assign and delete special intercom links refer to page 3 11 Digital Congress Network Software User Manual Page A 2 APPENDIX A REFERENCE GUIDE Settings menu The Settings menu covers system options available to the user The menu consists of the following items Ring Tone allows the user to set a tone that rings when an incoming intercom call is present refer to page 3 16 Intercom Activity allows the user to disable or enable the logging of all intercom activity refer to page 3 16 Help menu The Help menu manages the on line help related to the whole DCN application The menu consists of the following items Index provides the user with an alphabetical list of subjects covered by the help facility refer to page 2 5 Keyboard pro
31. om Page 4 11 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE When you exit Intercom you will return to the Windows desktop You can also exit Intercom by clicking on the close button on the far top right corner of the window viR CE NOTE By closing the Startup program all DCN applications will close Intercom Digital Congress Network Software User Manual Page 4 12 APPENDIX A REFERENCE GUIDE CONTENTS Title Page CONTROL MENUS A 2 Filmer Uris vos os LS ES et EAS de 2 Iure EET 2 Settings MENU zi ed Peddie e OR aa 3 Ren Y E Rage 3 A 2 ACCELERATOR KEYS A 4 Intercom accelerator short cut keys 4 rre the nie sod Stet I A 5 Digital Congress Network Intercom Page 1 Software User Manual APPENDIX A REFERENCE GUIDE CONTROL MENUS File menu The File menu covers opening saving closing deleting and printing of intercom files and terminating the application The menu consists of the following items New allows the user to create a new intercom file refer to page 3 5 Open allows the user to open an existing intercom file These files are specified from dialogue boxes displayed when this menu item is selected refer to page 3 7 Save allows the user t
32. om file Click on the name in the list e Click on the OR push button If you have requested to open a new intercom file before saving a current intercom file that has been changed a warning message with the following text is displayed Changes have been made to lt filename gt 22 you want to save Digital Congress Network Intercom Page 3 7 Software User Manual PREPARING FOR A CONFERENCE Click on the Yes push button to save the changed intercom file and open the new intercom file Click on the No push button to open the new intercom file without saving the changed intercom file Click on the Cancel push button to return to the New dialogue box Saving an intercom file to save the current intercom file Select the File menu and click on Save Saving an intercom file under a new name this allows you to save the current intercom file under a different name By doing so the original file remains unaltered To do so Select the File menu and click on Save The following dialogue box appears Save As Current Name test cone Fig 5 The Save As dialogue box This dialogue box contains a text box for entering the new intercom file name When the Save As dialogue box opens a text insertion point is already in the text box and you can type a name up to 12 characters long Type the desired intercom file n
33. owing elements Call From static text and display field Group of two Connect To radio buttons List box displaying all those eligible to receive the call using Connect To e Search radio buttons push button and edit box Menu bar Connect push button with text displaying the number of available lines NOTE The number of available lines depends on the number of intercom CE lines specified using System Installation When no channels are assigned for intercom purposes the Intercom software module cannot be used The information displayed in the Call From display field is dependent on who has initiated the call The following possibilities exist lt Delegate chairman screen line seat number gt This indicates that an intercom call has been made by a chairman or delegate and that the following conditions have been met names file has been opened ascreen line has been assigned to the calling chairman delegate the chairman delegate has been identified to the DCN system as the user of the unit from where the intercom call is made NOTE The order in which this information is displayed is determined by the CE Search mode If Names is selected the screen line will appear first fol lowed by the seat number If Number is selected the seat number will appear first followed by the screen line Seat number indicates that an intercom call
34. r the Search push button where lt N gt and M are the booth num ber and desk number of the interpreter respectively Digital Congress Network Intercom Page 3 13 Software User Manual PREPARING FOR A CONFERENCE choose the mode not currently selected Click on the radio button without the black circle NOTE Specifying the Search mode also determines the way information is displayed in the Connect To list box If Names is selected then the list is arranged alphabetically by screen line with the seat number displayed after each screen line If Numbers is selected then the list is arranged by seat number in ascending numerical order The screen line if specified is dis played after each seat number You can specify a particular delegate or chairman you wish to search for This is done by entering the details of the required delegate chairman in the text box situated under the Search push button If Numbers has been specified for the search you may only enter up to four alphanumeric char acters If Names has been specified for the search then the maximum number of characters allowed equals the maximum length of the screen line To search Click on the text box under the Search push button Type the details of the required delegate in the text box Click on the Search push button Once the search is completed the list box displays all entr
35. rcom Page 4 5 Software User Manual INTERCOM ACTIVITY DURING A CONFERENCE You can specify a particular delegate or chairman you wish to search for This is done by entering the details of the required delegate chairman in the text box situated under the Search push button If Numbers has been specified for the search you may only enter up to four alphanumeric char acters If Names has been specified for the search then the maximum number of characters allowed equals the maximum length of the screen line search Click on the text box under the Search push button Type the details of the required delegate in the text box Click on the Search push button Once the search is completed the list box displays all entries corresponding to the input details You can select the desired entry by clicking on it Connecting an incoming call once you have selected the destination of the intercom call you can connect it to the caller This is done by means of the Connect push button at the bottom of the dialogue box This button is enabled if the following conditions are met The handset of the operator s intercom unit is not on the cradle An item has been selected in the Connect To list There are intercom lines available If there are no intercom lines available the text beneath the Connect push button will say Lines Available connect Click on the
36. rs via the operator or directly From participant to interpreter or vice versa via the operator or directly The Intercom software is used in combination with the LBB 3555 00 inter com handset and cradle This unit can be attached to chairman delegate operator PC network card and interpreter units and allows private two way communication in the manner of a normal telephone conversation The software provides assistance in both the pre conference creation of an intercom network and the routing and controlling of intercom calls once the conference is under way Preparation work includes assigning special intercom links between participants interpreters or a combination of both Those to receive intercom facilities can be identified either by the seat number assigned using System Installation LBB 3585 or the screen line assigned using Delegate Database LBB 3580 A search facility is available to simplify this task Once the conference is taking place the operator can establish and re route intercom calls via simple on screen windows The Intercom module differs from other DCN software modules in that it is automatically activated from an iconised state if an intercom call is made by a participating delegate The number of DCN audio channels available for intercom purposes is set using the System Installation software The minimum available number of channels is zero and the maximum is 12 The first channel is used for one intercom cal
37. st Click on the required topic in the list A list of options for the selected topic is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear Intercom Digital Congress Network Software User Manual Page 2 6 GETTING STARTED Glossary To access the glossary e Select the Help menu and click on Glossary A list of terms used in the Intercom help facility is given in alphabetical order For more information on any term contained in the glossary Click on the required subject in the index window with the requested information will appear Using Help This gives information on how to use the Intercom help facility To access the Using Help facility Select the Help menu and click on Using Help A list of topics is given For more information on any topic contained in the list Click on the required topic in the list list of options for the selected topic is given For more information on any option contained in the list Click on the required option in the list An on screen page with the requested information will appear About Intercom This provides software release information To display the About window Select the Help menu and click on About Intercom Digital Congress Network Intercom Page 2 7 Software User Manual GETTING S
38. t box is removed and inserted in the Special Links list box under the From col umn The entry selected in the list box is de selected but not removed and appears in the Special Links list box under the To column Deleting special intercom links to delete a special intercom link Select an entry in the Special Links list box Click on the Delete push button The special link will be deleted The person that the link came from will be re inserted at the appropriate position in the From list box When you have finished setting up special links Click on the OK push button You will return to the main window Digital Congress Network Intercom Page 3 15 Software User Manual PREPARING FOR A CONFERENCE 3 4 SPECIFYING INTERCOM SETTINGS You can specify intercom related parameters using the Settings menu The Settings menu is accessed from the main window and has two options Ring Tone Intercom Activity Ring Tone This option allows you to enable or disable an audible tone that sounds every time an intercom call is made to the operator The default state is enabled disable the tone e Select the Settings menu and click on Ring Tone The tick mark V will subsequently disappear indicating that the ring tone has been disabled To turn the ring tone back on Select the Settings menu and click on Ring Tone
39. text is displayed Invalid filename Click on the Ok push button You will return to the dialogue box and can enter a valid filename and or location CE NOTE The destination file s for Intercom activity logging are located in the DCN Iclog directory LE NOTE It is possible to print an intercom activity file To do so please refer to page 4 9 Once you have finished specifying all parameters in the Intercom Activity dialogue box e Click on the Ok push button Any changes made will be saved and you will return to the main window Intercom Digital Congress Network Software User Manual Page 3 18 INTERCOM ACTIVITY DURING A CONFERENCE CONTENTS Title Page 4 1 HANDLING INCOMING INTERCOM CALLS 4 2 Routing incoming intercom calls 4 3 Selecting a delegate chairman or interpreter FOP eis scare veer E RA hir RE ien 4 4 SCAN GINS s Ies E ree Side Es 4 5 Connecting an incoming call 4 6 4 2 GENERATING INTERCOM CALLS 4 7 Selecting a delegate chairman or interpreter for connection S ood I mL Wee 4 8 Connecting the 4 8 4 3 PRINTING nere yeh RERO EE RR HU So rem 4 9 4 4 EXITING INTERCOM 4 11 Temporarily exiting Intercom 4 11 Permanently exiting Intercom
40. vides the user with information on which keyboard keys can be used with the Intercom software refer to page 2 5 Commands provides the user with information on all options contained in the file menu refer to page 2 6 Procedures provides the user with information on how to use the Inter com software refer to page 2 6 Glossary provides the user with an alphabetical list of terms used in the help facility refer to page 2 7 Using Help provides the user with information on how to use the help facility refer to page 2 7 About Intercom displays the dialogue box with software release infor mation refer to page 2 7 Digital Congress Network Intercom Page A 3 Software User Manual APPENDIX A REFERENCE GUIDE A 2 ACCELERATOR KEYS Intercom accelerator short cut keys Short cut ALT lt F gt New lt gt Open oO Save Save as Delete Print Activity lt P gt Exit x ALT E L Settings ALT S Ring Tone R Intercom Activity lt y gt lt ALT gt lt H gt Intercom Software User Manual Index lt gt Keyboard Commands lt K gt Procedures Glossary Using Help About Intercom Page A 4 Digital Congress Network APPENDIX A REFERENCE GUIDE A 3 INDEX ABC About intercom desea Ure ti
41. x Special Links list box Delete push button OK and Cancel push buttons Determining where the special link begins this option allows you to select a delegate chairman or interpreter who can initiate a special intercom call To select a delegate chairman Click on the Delegate radio button if this option is not already enabled select an interpreter Click on the Other radio button if this option is not already enabled CE NOTE It is not possible to select another PC user in a multi PC configuration If Delegate has been selected the From list box will display an alphabeti cal list of all delegates and chairmen that can initiate an intercom call i e those who have a valid seat number in the currently open installation file are connected to an LBB 3555 00 intercom handset and cradle have not already been used as the From part of a special intercom link Each delegate or chairman will be identified by a screen line and seat num ber or only a seat number if no screen line has been specified Whether the seat number or screen line is displayed first depends on which Search mode has been selected If Others has been selected the Connect To list box will display a list of all interpreters that can receive an intercom call The same conditions apply as given above for delegates and chairmen Intercom Digital Congress Network
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