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Extensis Suitcase Fusion 4, SA, Win, UK

1. eeae aaa aaa aaa aaa aaa aaa aaa aa nennen nennen nennen nnn 51 Reverting to Default Attributes 1 lleelsseseeseessesseeseeseenn nennen nne nne nnns nne an nne ranas 51 Creating Editing and Deleting Custom AttribUtes ccccceccsscceeeceeceeceeceeeseeeeeeeaeesaeess 52 S i aie elnt et nn 53 Working with Auto Activation Plug inS sssssssszssnozeozaszaznaznanaazaazaznanaaRaa zaa RSREaRaSRaE nnn 55 Understanding Font Sense Technology es aesaae aaa aaa aaa aaa aaa aaa aaa sene enne nnne sanare nis 55 Preparing Documents and LIDEFatleS uei oiun ase eo Resa opea Ren aa Eee Lon EA OE n d GU GG dacia en dis Us 56 Saving Font Sense Metadata with Documents ccccsecceecceeeeeeeeeecaeecaeeceeeceeeseesaeesaeeseess 56 Installing and Removing Auto activation Plug ins eese nennen 57 Automatically Activating Fonts aresoarra 57 Changing Auto Activation Preferences ccccccceccseeceeeceeecueecuceceeceuecaeeseeseeeceeeceeseussaeeseeess 59 Working with the Extensis Font Panel ccccscssessssseeeesensensenseesesenseasensesensenseaseesesensenseaees 61 Opening the Extensis Font Panel Ga A E EEUU E OO AEC 61 CONNECTING TO WWII Gum n 61 Applying a font in the Extensis Font Panel ccccccecceecceeceeeceeseeceeesessueeceeseeseeseesaneeeeeas 62 MOGIIVIINOG LY OG M 62 FP MOMOSIO IDG z
2. Extensis l SuitcaseFusion4 USER GUIDE for Windows Copyright 2005 2012 Celartem Inc doing business as Extensis This document and the software described in it are copyrighted with all rights reserved This document or the software described may not be copied in whole or part without the written consent of Extensis except in the normal use of the software or to make a backup copy of the software This exception does not allow copies to be made for others Licensed under U S patents issued and pending Extensis is a registered trademark of Celartem Inc The Extensis logo Font Reserve Font Reserve Server Font Sense Font Vault NetMediaMAX Portfolio Portfolio Server Suitcase Suitcase Fusion Universal Type Universal Type Client and Universal Type Core are trademarks of Extensis FontSync NetPublish Portfolio NetPublish Type Server Universal Type Server and WebINK are registered trademarks of Extensis Celartem Celartem Inc and the Celartem logo are trademarks of Celartem Inc Adobe Acrobat Illustrator InCopy InDesign Photoshop PostScript and XMP are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleScript Bonjour the Bonjour logo Mac OS QuickTime the QuickTime logo the Universal logo and Xsan are trademarks of Apple Inc registered in the U S and other countries Microsoft Internet Explorer SQL Server Windows and W
3. When you open documents containing Font Sense specifications the plug ins use the Font Sense data to determine and activate precisely the right fonts Since the font metadata is saved within the document detailed font information travels with it No matter where the document is opened Font Sense knows precisely which fonts to activate 55 Preparing Documents and Libraries The ultimate goal of using Font Sense is that you and the people in your workflow never encounter missing fonts font conflicts or issues with multiple versions of the same font To make this happen you need to Make sure documents have Font Sense metadata saved with them If the documents were previously opened with the plug ins from Font Reserve Font Reserve Server Universal Type Client or a previous version of Suitcase Fusion they will already contain this data Make sure users in your workflow have all the fonts that they need and have added those fonts to Suitcase Fusion Users should select the appropriate library from which to activate fonts from the plug in options in the design application n Adobe Photoshop choose File gt Automate gt Extensis to open the Extensis dialog then choose a library or AII Libraries from the Select Library drop down menu n Adobe Illustrator InCopy or InDesign choose Type gt Suitcase Fusion gt Library then select a specific library or All Libraries n QuarkXPress choose Utilities gt Suitcase Fusio
4. Additional Requirements for the Extensis Font Panel e Adobe Photoshop CS 5 5 1 Illustrator CS 5 5 1 or InDesign CS 5 5 5 Adobe Creative Suite 5 5 includes Photoshop CS 5 1 Illustrator CS 5 1 and InDesign CS 5 5 e Adobe Flash Player 10 3 183 5 or later e A WebINK account to use WebINK fonts in Adobe Photoshop Disabling Other Font Managers If you are using a font manager other than Suitcase Fusion be sure to disable it completely before installing Suitcase Fusion In general you should uninstall the application to be sure that all of its components are deactivated Follow the instruction for the other font manager to remove all components and to ensure that it doesn t interfere with normal operation of Suitcase Fusion If you are using Universal Type Client You cannot use Suitcase Fusion and Universal Type Client on the same system and Suitcase Fusion does not connect to Universal Type Server If you are using an older version of Suitcase or Suitcase Fusion If your version of Suitcase or Suitcase Fusion is older than version 13 you will need to uninstall the older version before installing Suitcase Fusion 4 Otherwise you can leave your old version of Suitcase Fusion installed and upgrade it in place To determine your software version choose Help About If your version number is 13 x or 14 x Suitcase Fusion 2 or 3 then you can upgrade just by installing Suitcase Fusion 4 If your version number is 11 x see Upg
5. The Font Vault has many benefits including e Suitcase Fusion does not allow true duplicate fonts into the Font Vault This makes managing your fonts much easier and minimizes storage needs e The Font Vault is secure so you can t accidentally delete an important font file e Fonts are automatically separated into font faces so you only activate the font faces you need e With your font files stored in the Font Vault you can easily manage these files with Suitcase Fusion including adding or deleting fonts copying collecting fonts previewing fonts and of course activating fonts e he Font Vault can be backed up to a remote location and restored in case of emergency If you currently organize your fonts with folders on disk upgrading to the Font Vault gives you access to all of the organizational features of Suitcase Fusion You no longer need to manually move font files from one folder to another In addition Suitcase Fusion provides excellent organization automatically when collecting files for output Collected fonts are logically organized into families and can even be further organized by sets that you ve created For complete font security and reliability Extensis recommends using the Font Vault Using the Font Vault To tell Suitcase Fusion to add fonts to the Font Vault 1 Choose Edit Preferences 2 Inthe Preferences dialog enable the Copy added fonts to the vault option When you first install Suitcase Fusion
6. Your serial number is located inside the product case or it was sent to you via e mail Enter it when you start Suitcase Fusion 4 or later from the Help menu If you do not enter a serial number Suitcase Fusion 4 will run in a demonstration mode for 30 days To purchase a serial number contact Extensis customer service page 66 To enter your serial number 1 Start Suitcase Fusion 4 2 Choose Help Enter Serial Number 3 Enter your serial number and click Continue Register your software After you enter your serial number you will be asked to register your copy of Suitcase Fusion 4 It is important to register your software so that we can provide you with the best possible service Registered users are eligible for free technical support information regarding new versions and products discounts and special offers on upgrades If you purchased and downloaded the software from the Extensis website then it has already been registered If you want to register your copy at this time click the Yes button to visit the Extensis website Otherwise you can register any time at http www extensis com en support register jsp Welcome to Suitcase Fusion Extensis Suitcase Fusion is a powerful font management utility that gives you total and precise control over all of the fonts on your system all while making your work with fonts faster and easier than ever before Suitcase Fusion allows you to locate and activate fonts only
7. To collect fonts 1 Open the document or select the layout and make sure no fonts are missing The plug ins cannot collect missing fonts 2 Choose Collect Fonts for Output n Adobe Photoshop choose File Automate gt Extensis and click Collect Fonts for Output n Adobe InDesign InCopy or Illustrator choose Type gt Suitcase Fusion gt Collect Fonts for Output n QuarkXPress choose Utilities gt Suitcase Fusion gt Collect Fonts for Output 3 Use the directory dialog to navigate to a location for the new fonts folder 4 Typea name for the folder in the field 5 Click Save Suitcase Fusion copies the fonts and places them in the new folder in the specified location You can deliver the folder of fonts to the service bureau or production department along with your other files NOTE When collecting for output if a font was added to Suitcase Fusion in place the entire font file and all faces included in that file are collected So even if you only have the italic face of a font selected if the font file also contains other faces they are also collected For fonts that were added to the Font Vault only the specific face selected is collected 29 Activating and Deactivating Fonts Suitcase Fusion lets you quickly find the fonts you need and then activate and deactivate individual fonts families and sets You can work with fonts as follows e You can activate fonts permanently so they re active every time
8. When fonts are added to Suitcase Fusion they are automatically assigned a classification A font s classification is determined by comparing the font s family name to an internal database of font family names and their classifications If Suitcase Fusion is unable to determine a font s classification two hyphens display in the Class column The default font classification is not always appropriate or desirable often due to the subjective nature of font classification Although the classifications are based on conventional typographic principles font classification is not a science That s why Suitcase Fusion makes it possible to change a font s classification and create classifications The default classifications are Blackletter Uncial A Blackletter typeface such as Goudy Text is characterized by medieval or old English lettering with ornate capitals roughly diamond shape serifs and thick mostly vertical strokes Uncial generally perceived as Celtic or Irish is also an archaic form with rounded letters and calligraphic qualities American Uncial is a common Uncial typeface Clarendon A Clarendon or lonic typeface such as Bookman is an offspring of the slab serif typefaces in which the serifs are bracketed and the letterforms are more akin to sans serif letters although contrast is usually low They are popular for newspaper work because the sturdy serifs hold up well under adverse printing conditions Besides Clarendon itself
9. exporting fonts 24 29 Extensis 67 contacting 66 F faces 32 families 34 60 regrouping 35 restoring default groups 35 feedback 66 find 50 finding 34 fonts 37 QuickFind 36 smart sets 37 finding similar fonts 37 floating preview 42 FMCore 33 font attributes 49 font basics 12 font management 11 Font Management Core 33 font menus 32 font panel 62 font problems 26 Font Sense 55 56 57 58 59 Font Vault 21 backing up 65 creating new 64 enabling 22 maintaining 64 selecting a different 64 fonts pane 16 Fonts pane 34 G Glyph View 43 Google web fonts 13 61 62 enabling or disabling 13 synchronizing 13 updating 13 grouping fonts by family 32 34 60 interface 16 L libraries 24 creating new 24 selecting 30 57 libraries pane 16 locate missing font 27 M missing fonts 27 58 59 N nesting sets 47 O overriding system fonts 23 P paragraph preview 39 Photoshop 63 plug in web font 19 61 62 63 plug ins 55 57 58 59 choosing a library 57 close opened fonts 60 creating sets 46 enabling and disabling 59 installing 57 pick best match 58 59 use Font Sense 59 preferences auto activation 58 59 60 preview 39 42 ABC123 39 encoding 39 floating 42 glyph view 43 paragraph 39 printing 43 QuickType 39 text 39 type 39 waterfall 39 preview pane 16 preview picture 42 printing 43 Q Quark
10. 4 then copy the folder whose name ends in fontvault to a safe location You can also follow the steps below to locate your font vault 1 With Suitcase Fusion 4 running choose Edit gt Preferences 2 Click the Type Core tab in the Preferences window 3 Copy the text shown as the Font Vault Location Click in the text then right click and choose Select All from the shortcut menu then press Ctrl C to copy the text Click the Stop FMCore button in the Preferences window In the warning dialog click Stop FMCore Suitcase Fusion 4 will close Click the Windows Start button then click Run Paste the text you copied in step 3 above into the Open field Edit the pasted text to delete everything after the final backslash character then click OK Select the folder whose name ends with ontvault and copy it to a safe location gt 5 6 T 8 NOTE If you are unable to locate the AppData or Application Data folder it is likely that you don t have your system set to display hidden folders To show hidden folders open Control Panel from the Start menu then double click Folder Options Click the View tab and enable the option to Show Hidden Files and Folders 65 Contacting Extensis Contact Information Extensis Extensis Europe 1800 SW First Avenue Suite 500 Suite 18 Newton House Portland OR 97201 Kings Park Road Moulton Park Toll Free 800 796 9798 Northampton NN3 6LG United Kingdom Phone 503 2
11. a library For example you can display only OpenType fonts only active fonts or only PostScript Serif fonts by Adobe If you need to find the same collections of fonts over and over again you can save find criteria as smart sets which update to display all the fonts in a library that match the smart set criteria Working with Columns of Font Information The Fonts pane can display a column of font information for each font that includes Type Foundry Class Family Version Font Sense number Date Added Menu Name and Library By default Suitcase Fusion displays a column for Type Foundry Class Family Version and Library You can display any combination of columns that is useful to you arrange the columns so you can easily see the information you need and sort fonts according to any column e Display Columns Choose from the View gt Columns menu or right click a column heading to enable or disable columns of font information If necessary scroll to the right or expand the Suitcase Fusion window to see all the columns e Arrange Columns Drag the column headings such as Type or Version to change the order of columns To adjust the width of a column drag the separator bar between the column headings oO Name Foundg y Type Ed Pacifica Image Club Graphics ostScript o b ES Gill Sans Adobe Systems PostScript b ITC Stone Sans Std Adobe Systems JpenType P5 k ES ITC Stone Serif Std Adobe Systems OpenType P5 b Ed Futura A
12. and Settings lt your login name gt Application Data Extensis Suitcase Suitcase Font Database suitcasevault b Select all folders except the one named Data and drag them to the Collected Fonts folder on the desktop c Start Suitcase d Choose View gt Show Suitcase Fonts If all the fonts in the Fonts list have a symbol in the first column it means all of your fonts were in the Suitcase Vault and have been moved to the desktop Quit Suitcase and proceed to Step 3 Collecting fonts that were added in place If some fonts do not have a in the first column these fonts were added in place If you know where all of these fonts are located or if they are not important to your Suitcase Fusion 4 installation you can skip the following steps quit Suitcase and proceed to Step 3 a Select all the fonts with a in the first column then click the Remove button Answer OK to the prompt The Fonts list now shows all fonts that were not in the Suitcase vault b For each font in the Fonts list select it and press Ctrl R This reveals the font in Windows Explorer and selects the file c With the font selected in Explorer press Ctrl C to copy the file d Open the Collected Fonts folder and press Ctrl V This places a copy of the font in the Collected Fonts folder When all fonts have been copied to the Collected Fonts folder quit Suitcase and proceed to step 3 3 Un install a Open Windows Control Panel b Double click Programs and Feat
13. boundaries of an object which can sometimes be difficult to determine with text blocks The Transform controls appear as a thin black line surrounding the object with resize handles and a transform reference point To show the Transform controls select the Move tool he then check Show Transform Controls in the options bar NOTE f you use the Transform controls in Photoshop to resize a text block the text will be resized to match the new proportions of the box If you instead want to just resize the text box itself choose the Type tool click within the box and use the controls to resize the text box without changing the size or shape of the text Phot Layer auto select By default clicking within the Photoshop document window has no effect on which layer is selected You can change this behavior so that when you click on an object with the Move tool that object s layer is selected Ue This makes it easy to select a layer visually when you can t necessarily distinguish it using the Layers panel To enable layer auto select select the Move tool check Auto Select in the options bar then choose Layer from the Auto Select pop up menu The Character panel The Character panel lets you change font style size color and many other type properties either for selected text or for an entire type layer When using the Character panel in conjunction with the Extensis Font Panel you gain full control over type opt
14. element that information is displayed as well Font Painter To apply a font to multiple elements click a font thumbnail click the Font Painter button then click elements on the Web Preview Click Font Painter again when you are finished Font Filter Hides font thumbnails for all fonts that you have not applied to the Web Preview Select Body Selects the entire body of the web page Clear selections Removes all selections and resets the formatting Previous Change and Next Change Allows you to review the changes made to a page one at a time Restore style Restores the original style to the selected elements Font thumbnail The font thumbnails give an example of a few characters in the font Click a thumbnail to apply the font to an element or drag thumbnails to a WebINK project Font size Select different font sizes from the drop down menu or by moving the slider 41 Floating Previews Floating previews are helpful when you want to preview a number of fonts in the context of a project without activating the fonts Floating previews are torn off from preview window but still respond to any changes in preview text color and size To be most useful you will likely want to use this feature in conjunction with QuickType previews Until they are closed floating previews always display on top of all other applications in operating system Tearing off a floating preview To tear off a floating preview 1
15. fit in the grotesque and humanist classifications This includes geometric designs such as Avant Garde and Art Deco faces such as Bodega Sans and ITC Anna Script A Script typeface such as Zapfino is based on hand lettering whether with a broad edge pen a flexible steel nib or a brush This includes everything from children s handwriting to beautiful and ornate Elizabethan roundhand Common Script typefaces include Shelley Brush Script Present Script and Mistral Serif A Serif typeface such as Cochin is characterized by the finishing strokes on characters that help lead the eye across a line The Serif classification includes only serif fonts that do not fit well into a sub classification such as Oldstyle Transitional Modern Clarendon or Slab This includes typefaces with unusual serifs such as the triangular serifs of Versailles Ln 53 236 Slab serif A Slab serif typeface such as Courier is characterized by block like rectangular serifs sticking out horizontally or vertically with the same thickness as the body strokes The serifs join with an angle rather than a rounded join The letters have little or no contrast and they often look like sans serif letters with slab like serifs tacked on Rockwell and Glypha are common Slab serif typefaces Symbol Pi A Symbol Pi typeface such as Zapf Dingbats is a collection of symbols or pictures assembled into a font Wingdings is a common Symbol Pi typeface Tran
16. font conflicts between sets may be resolved differently at different times Deactivating Fonts To deactivate a selected font family or set Click the Deactivate button on the toolbar Choose File gt Deactivate Press Ctrl K Click the button in the Activation column to the left of a font family set or font preview You can click in this column without first selecting fonts NUN Understanding Font Activation Suitcase Fusion can activate an almost unlimited number of individual font files As always with a font manager the idea is to activate only the fonts you need when you need them Keeping hundreds or thousands of fonts active can impact the performance of your system and your applications Determining a Font s Status To determine the status of a font family or set check the state of the button in the Activation column to the left of it A blue dot means all the fonts are active temporarily A green dot means all the fonts are active permanently A hollow dot means some of the fonts in a family or set are active and some are inactive A blue diamond means fonts were automatically activated by a plug in A box around the activation icon means that the font was added to Suitcase Fusion temporarily A red dot with a question mark indicates that the font was added in place and can no longer be located by Suitcase Fusion E4 000 Activating Fonts Permanently When you activate fonts permanently they a
17. library This keeps you from inadvertently using an unapproved font for that client s projects To add a new library choose File New Library 24 Adding Fonts You can add fonts via drag and drop or choose File gt Add Fonts While adding fonts Suitcase Fusion scans them to collect information and check for corruption NOTE Suitcase Fusion does not add orphan bitmap or orphan outline fonts In addition some repairs are made as fonts are added See Resolving Problem Fonts on page 26 for more information Adding Fonts Individually Suitcase Fusion makes it easy to add fonts by searching through volumes folders and files to locate font files for you To add fonts to a library 1 Launch Suitcase Fusion 2 Select any item containing fonts your hard drive CDs flash drives network volumes folders or files 3 Drag your selection into the Fonts pane to add them to the selected library You can also drag fonts onto a library name or into a set within a library Adding Fonts as Sets To retain any current organization you have for fonts for example if you have folders of fonts for specific projects you can add the fonts as sets Each folder becomes a set with the same name and contents as the folder To add fonts as a set do one of the following e Choose File gt Add Fonts or press Ctrl L Use the Choose fonts to add to library name dialog to locate and select a folder of fonts then click Add A set
18. needs Server based workgroup font solutions In workgroup environments the capabilities of a server based font management system are often a necessity A server based solution centralizes font management administration and control ensures that all users are using exactly the same font ensures font license compliancy and protects against rogue fonts entering the workflow Universal Type Server is the server based solution available from Extensis and sold separately from Suitcase Fusion Universal Type Server is available in many different configurations to meet the needs or different organizations and workgroup sizes Universal Type Server is available for Macintosh Windows or cross platform workgroup environments Both client and server can run on either Macintosh or Windows For more information about server based font management or to download a demo version please see the Extensis website http www extensis com downloads documents font management mac best practices Freelance Graphic Design Sample Setup Freelance graphic designers usually maintain a large collection of fonts to afford many different options when working with a variety of clients Taking advantage of several key features in Suitcase Fusion will help freelancers work with their fonts more efficiently Option 1 Using Suitcase Fusion Efficiently Add all of the fonts stored on your hard drive into the Font Vault This ensures that all your fonts are in one place
19. the requested font instead You can control how Suitcase reacts to font conflicts by changing the settings in the Suitcase Fusion Preferences To tell Suitcase Fusion to warn you about font conflicts 1 Choose Edit Preferences 2 Enable the Notify if a Conflict Occurs option 3 Click OK With conflict notifications enabled when Suitcase Fusion attempts to activate a font that conflicts with a currently active font you will be presented with the option to either e Activate the requested font this option activates the font that you requested or was requested by an auto activation plug in e Keep the current font active this option prevents the new font from deactivating the currently active font Deleting Fonts You can delete fonts for any reason whether they re outdated corrupt orphans unused unlicensed etc Before deleting fonts be sure that you no longer need the font in the library and that you have a backup copy if you ever expect to use the font again When deleting fonts it s important to understand how fonts are removed Fonts are typically only removed from the location that you have selected in the Libraries window This means that if you have a Set selected and delete a font it is only removed from that set not from the library If you have a library selected and delete a font it is removed from that library Typically you will only have one library in Suitcase Fusion so deleting it from the library
20. this option is enabled by default NOTE You should always maintain a backup containing your original font files and back up the Font Vault on a regular basis See Backing up the Font Vault on page 65 Adding Fonts in Place If you prefer to manage your font files yourself Suitcase Fusion allows you to leave your font files in place and stil manage them through a single point of access You may want to add fonts in place if you are only going to add them to your font collection temporarily and don t need extra fonts cluttering up your database Extensis highly recommends that you use the Font Vault to store the majority of your fonts You can combine the use of the Font Vault with leaving fonts in place based upon your specific needs and configurations To do so change your Font Vault preferences before adding fonts To tell Suitcase Fusion to leave fonts in place 1 Choose Edit Preferences 2 Inthe Preferences dialog choose the Add fonts leaving them in place option This tells Suitcase Fusion to active and deactivate the font from its current location When your vault preference is set to automatically add fonts to the font vault you can add fonts in place by holding down the ALT key and dragging fonts or folders from the Windows Explorer and dropping them into the Fonts or Sets pane 22 Managing and Handling System Fonts Your system fonts display under the System Fonts icon in the Libraries pane These fonts reside
21. title bar to the desktop or a folder The resulting file will be named for the font you are previewing NOTE Font Snapshot is only available for locally installed fonts not for WebINK fonts 42 Printing Preview Pages Even in our digital world you sometimes just need to see something on paper for it to make sense For this reason Suitcase Fusion includes the ability to print sample pages of fonts in the preview window To print sample pages 1 In the Fonts pane select the fonts that you want to include in a printed sample page 2 Customize the preview type text and size The sample pages include text across the width of a printed page using your text and size settings 3 Choose File Print Preview NOTE f you have a large number of fonts in the preview pane or a very large point size selected it may take a long time and many pages to print The Glyph View Window The Glyph View Window allows you to view and compare the glyphs from selected fonts This tool can be helpful when Comparing the details of a specific glyph in multiple fonts Locating a specific character or symbol within a font Determining how robust the character palette is in a font Needing to know the Unicode value of a character and what keyboard commands are used to create it To open the Glyph View window 1 Select one or more fonts or font families in the Fonts pane 2 Choose Tools View Glyphs 3 Inthe Glyph View window choose a
22. true duplicates stored in a Suitcase Fusion Font Vault This means that if you are storing all of your fonts in the Font Vault if you add a font that contains exactly the same font metrics it is not allowed into the vault If you are adding fonts in place you can add the same font from multiple locations and it is definitely possible to have the same font in Suitcase Fusion multiple times Since the criteria for duplicate fonts is so specific and fonts can only be added to the Font Vault once if you see several fonts with the same name in a library it s either because the fonts were added in place or that you have different versions of the same font For example you may have two versions of a font one that contains the Euro glyph as well as an older one that does not In this case you may want to pare your libraries down to one version of each font To locate duplicate fonts 1 Choose Edit gt Find Fonts or press Ctrl F 2 Choose Duplicates from the drop down menu This option shows different versions of the same font in the selected library 3 If necessary click the Name column to sort fonts alphabetically and disable View gt Group Fonts by Family 4 Tryto determine the differences between the fonts If you need to display more information choose options from View Columns 5 Once you determine the differences decide which font to keep and delete the other font from the library NOTE Before deleting create a backup of
23. you turn on your computer e You can activate fonts temporarily so they re available until you shut down your computer yet not active the next time you turn it on e Auto activation plug ins precisely activate fonts when you open documents in popular graphic design applications Application Sets allow you to specify fonts to activate whenever you launch a specific application Once fonts are active they re available for use in all applications When you re finished using fonts you can deactivate them at any time Suitcase Fusion shows fonts activated through your system which are always active This version of Suitcase Fusion 4 also includes the ability to auto activate WebINK fonts used within design documents See Working with the Extensis Font Panel on page 61 for details Selecting a Library The Libraries pane in Suitcase Fusion lists all of your font library collection Click on a library to select it and begin working with its fonts and sets The libraries function as follows e n most cases you will have only one library and it is automatically selected for you e Any fonts activated through your system are listed in the System Fonts library NOTE By default the auto activation plug ins activate fonts across multiple libraries and they cannot create font sets from fonts in multiple libraries Activating Fonts Suitcase Fusion allows you to activate and deactivate fonts as you need them When a font is active it s a
24. 74 2020 Phone 44 0 1604 654 270 Fax 503 274 0530 Fax 44 0 1604 654 268 Web http www extensis com Email infoQextensis co uk Customer Service Celartem Inc Web http www extensis com customerservice Phone 81 3 5574 7236 Phone 800 796 9798 Email sales apQcelartem com Web http en celartem com Corporate Sales Web http www extensis com corporatesales Phone 800 796 9798 ask for Corporate Sales Technical Support Technical Support is available directly through the Extensis website or by telephone Web Fill out the form at http www extensis com support A support representative will respond by phone or email usually within 24 hours on weekdays Phone Please call 503 274 7030 in North America or 44 0 1604 654 270 in Europe When contacting technical support please include the following information Your product name and serial number s Your computer configuration including operating system memory and hard drive configuration Your question or a description of the difficulty you re experiencing what specifically occurs and when Your phone number if you want to have a representative call you Take note of any error numbers or messages that display and any other information you think may be relevant For answers to frequently asked questions and troubleshooting tips you can also visit the Extensis website at http www extensis com Priority Support If you have an Annual Service Ag
25. Activation Preferences that control how it works Before you begin using the plug in you may wish to confirm that the default preferences will work for you Or as you use a plug in you may find that a default setting is not appropriate for your workflow and need to change it By default the plug ins auto activate fonts according to Font Sense metadata when documents are opened save detailed Font Sense data within documents and deactivate auto activated fonts when you close documents You must change preferences separately in each application Photoshop Illustrator InDesign InCopy and QuarkXPress To change any of these defaults for a plug in use the Suitcase Fusion Auto Activation Preferences dialog In Adobe Photoshop choose File Automate Extensis to open the Extensis dialog then click Suitcase Fusion Auto Activation Preferences In Adobe Illustrator InCopy and InDesign choose Type Suitcase Fusion Suitcase Fusion Auto Activation Preferences In QuarkXPress choose Utilities Suitcase Fusion Suitcase Fusion Auto Activation Preferences Enabling Auto Activation When the Enable Auto Activation plug in preference is enabled the plug ins scan documents as you open them to determine the necessary fonts The plug ins identify fonts by looking at the document s Font Sense data if available or looking at the fonts by name where they are used in the document Enable Auto Activation is checked by default to disable a
26. Bookman is the most common Clarendon typeface Grotesque sans A Grotesque sans typeface such as Univers is the original sans serif letterform functional and utilitarian Note that the term is a classification and not a judgment of beauty Helvetica and Franklin Gothic are common Grotesques Humanist sans A Humanist sans typeface such as Gill Sans is a sans serif typeface inspired by other letterforms commonly serif or inscriptional models Syntax and Optima are Humanist sans serifs Modern A Modern serif typeface such as Fenice is characterized by vertical stress and strong contrast Modern serifs and horizontals are very thin almost hairlines The serifs join to letters with an angle rather than a rounded join Bodoni is the most common Modern typeface Oldstyle An Oldstyle serif typeface such as Garamond is characterized by low to moderate contrast diagonal stress and serifs with a rounded join to the letter Goudy Oldstyle and Garamond are common Oldstyle typefaces Ornamental An Ornamental typeface such as GiddyUp is unusual or ornate and either doesn t fit cleanly into other categories or is really only suitable for use at display sizes This includes inline outline and engraved typefaces Examples include Desdemona Colonna and Edda Sans serif A Sans serif typeface such as Arial is characterized by little to no contrast and no serifs The sans serif classification includes only sans serif fonts that do not
27. Choose one or more fonts in the Fonts pane 2 For each font preview that you want to create a floating preview click and drag the Floating Preview button off the Suitcase Fusion window As you change preview type text and size the floating preview updates to reflect your changes Activating and deactivating Just like all other font previews you can activate or deactivate a font directly from the floating preview To activate or deactivate the font click the activation status icon in the floating preview Closing multiple floating previews If you have multiple floating preview windows on your desktop it can be tedious to click the close icon on all of the previews To make it faster to close multiple floating preview windows they can be merged down into a single preview and then closed To close multiple floating previews 1 Choose Tools gt Floating Previews gt Merge or press Ctrl Shift M 2 Click the close icon on the floating preview Font Snapshot You can tear off a preview and save it as a picture file for use as a reference for customer approval or for use in a graphics application Previews are saved as 72ppi Portable Network Graphic PNG files with a transparent background To save a preview as a graphic 1 Choose any type of preview except Web Preview 2 Enter the text you want to use for the preview 3 Select the font to preview 4 Setthe desired font size 5 Drag the amp l icon in the preview s
28. EF Adobe Caslon Pr i Adobe C lo 24 Script gt El Adobe Fan Heiti Z i Adobe F eil 32 Serif b pmi Adobe Fangsoni Adobe one 48 Slab serif 1 gt EF Adobe Garamon k Adobe om Symbol Pi gt El Adobe Gothic St Ji IM Adobe G hi 96 Transitional 7 gt Adobe Hebrew a 255 i Adobe Hebr 144 5 iz b E adaha Un Hiesa R7 213 H G81 2 sil TACA 4 a 173 35 Lg FF0751AD Previewing a Website or HTML file To preview a website in Suitcase Fusion 1 If you are not already connected to the WebINK service choose File gt Connect to WebINK and enter your username and password 2 Choose Web Preview from the Preview Type pop up menu 3 Enter the address of the website or specific page that you want to preview in the address bar at the top of the preview panel then press Enter To preview an HTML file in Suitcase Fusion Choose Web Preview from the Preview Type menu at the bottom of the window 2 Click the drop down button at the end of the address bar and choose Browse 3 Select the file you want to preview Customizing the Web Preview You can customize the Web Preview by applying a WebINK font to any text element on the page or to the entire page In order to preview WebINK fonts you need to connect to the WebINK service You can then use fonts from the WebINK Library or any of your projects You can even mix fonts from multiple sources on the preview NOTE Although you can us
29. Lorem ipsum dolor sit amet 9 QuickType 1 Font Library 0 4 O Name y Type Foundry Class gt FS Adobe Garamond Pro OpenType PS Adobe Systems Oldstyle gt EF Garamond OpenType TT Oldstyle gt EF Garamond H led ITC Std OpenType PS International Typeface Corp gt Fm ITC Garamond Std OpenType PS Adobe Systems Oldstyle m amp m B 6 96 Specifying Find Criteria If you need to search for fonts by more than name the Find controls give you additional options With this feature you can search for fonts by any combination of attributes such as name foundry keywords style type classification and version When you specify find criteria you specify the criteria such as foundry a qualifier for each criteria such as matches and a value for each criteria such as Adobe for a foundry Your find can include up to six different search criteria To search with the Find controls 1 Choose Edit Find Fonts or press Ctrl F The Find controls display at the top of the Fonts pane Find Fonts Search for fonts that match any af the following conditions matches OpenrType P amp PostScript Name contains helvetica 2 Choose an option from the drop down menu to specify whether you want to Find fonts that match ANY of the following conditions or Find fonts that match ALL of the following conditions For example do you want to find only fonts from Adobe that are OpenType PS or
30. NK account To connect enter your WebINK account name and password then click Connect The font panel will show the WebINK login screen if it does not have a connection or if you disconnect from WebINK using Suitcase Fusion 4 If you have already connected to WebINK from within Suitcase Fusion 4 the Extensis Font Panel will automatically connect To create a WebINK account click Create an Account below the Connect button To disconnect from WebINK choose Disconnect from WebINK from the Extensis Font Panel s flyout menu or choose File Disconnect from WebINK within Suitcase Fusion 4 61 Applying a font in the Extensis Font Panel In Adobe Photoshop CS5 5 1 you can apply fonts from the Extensis Font Panel to individual type layers In InDesign CS5 5 5 and Illustrator CS5 5 1 you can apply a font to a text block or selected text To apply a font from the Extensis Font Panel 1 Open the Extensis Font Panel 2 Select the desired font library such as Suitcase Fusion Fonts or Google EXTENSIS C WebINK 8 System Fonts 7j WeblNK Ph Google 7 Xn In Wwe I1 Abril Web Text ExtraBold Italic 3 Abril Web Text Italic IJ Abril Web Text Regular 3 Abril Web Text SemiBold Italic ic AbrilDisplay Bold 3 AbrilDisplay BoldItalic p 3 Select the text you want to change In Photoshop choose the Move tool b4 then select the type layer In InDesign or Illustrator select some text or choose the Sel
31. Preferences Click the Type Core tab in the Preferences window Click New Navigate to the location where you want the new Font Vault enter a name for it and click Create When prompted to cancel or restart Suitcase Fusion 4 click Restart The new Font Vault is created and automatically selected Selecting a Different Font Vault If you have multiple Font Vaults or want to use a restored backup you may need to switch between vaults APART To select a different font vault With Suitcase Fusion 4 running choose Edit gt Preferences Click the Type Core tab in the Preferences window Click Select Navigate to the location of the other Font Vault and click OK When prompted to cancel or restart Suitcase Fusion 4 click Restart The new Font Vault is automatically selected Cr ga scd 64 Backing up the Font Vault To back up your Font Vault copy it to a network location or external disk or burn a copy to a CD or DVD NOTE The Font Vault is a folder To ensure the integrity of your font files do not modify its contents To locate the font vault on Windows The default location for the Font Vault on Windows XP is C Documents and Settings username Local Settings MApplication Data Extensis Suitcase Fusion 4 and on Windows Vista Windows 7 is C Users username AppData Local Extensis Suitcase Fusion 4 where username refers to the current user s Windows user name Open the folder named Suitcase Fusion
32. When a customer brings in a job you could select their library in Suitcase Fusion and add all fonts for the job as a set in that library Since the Suitcase Fusion auto activation plug ins activate fonts only within a single library you can be sure that only fonts from that library are being automatically activated If you prefer not to keep fonts on your system at all you may consider other options depending upon the type of client and job e Foranew client with a one or two page job you might want to add the fonts temporarily page 25 The fonts are added to the database immediately activated and override any fonts of the same name already active When you shut down the computer the fonts are removed from the database For a quick job especially one with only a few fonts you may not want to bother creating new keywords or sets that you would need to delete later Web Design Sample Setup Web design is a new use for Suitcase Fusion Modern browsers give web designers the ability to use fonts on a web page when the viewer of the page does not have the font installed Suitcase Fusion offers two unique tools for you to mock up and preview web pages using web fonts from WebINK the font rental service from Extensis the Extensis Font Panel and Web Preview A reminder about desktop font management Although your primary focus is the web and web fonts most designers will benefit from using the desktop font management features of Suitcase F
33. XPress 29 32 46 57 59 quick setup list 21 QuickFind 36 QuickMatch 37 QuickType preview 39 R regrouping font families 35 remove 23 removing fonts 24 28 Sets 47 removing fonts 28 required system fonts 23 restoring default attributes 51 S screen shot 42 screenshot 42 search 50 searching 36 37 server solutions 17 sets 44 creating 25 44 deleting 47 68 modifying 46 nesting 47 removing fonts 47 smart 37 47 setting up Suitcase Fusion 21 quick start 21 smart sets 37 47 snapshot 42 sorting 34 startup application 33 styles creating custom 52 deleting custom 52 editing custom 52 finding by 50 reverting to the default 51 suitcase as a term 11 Suitcase Fusion Core 33 Suitcase Fusion workflow 14 support 66 synchronizing Google web fonts 13 system fonts 23 T technical support 66 temporary fonts 25 trash 23 typical setup 17 advertising agency 18 freelance graphic design 17 printer 19 publisher 18 service bureau 19 Web Design 19 U uninstall 23 updating Google web fonts 13 user interface 16 waterfall preview 39 Web Preview 40 web font plug in 19 61 62 63 workflow 14 69
34. adata 59 Activating Entire Font Families By default the Suitcase Fusion auto activation plug ins activate individual font faces rather than all the fonts in entire typeface families For example if a document requires Minion Bold a plug in would activate only Minion Bold not the entire Minion typeface family You can however choose to activate entire families by enabling the Activate entire font families plug in preference This can be helpful if for example you decide to apply bold or italics to body text those instances of the base font will already be active To see all the fonts in a family in Suitcase Fusion choose View Group Fonts by Family or press Ctrl E Close Opened Fonts You can specify when auto activated fonts are deactivated when you quit the application or when you close the document By default the plug ins deactivate fonts when you quit an application To change this setting click an option in the Close opened fonts area e When application quits Quitting the design application deactivates all the fonts that were auto activated since the last time you launched the application This is the default setting e On document close Closing the document deactivates auto activated fonts when you close a document provided the fonts aren t required by other open documents Click this option if you need to keep a minimum of fonts active and if most of your documents use different fonts Because Suitcase F
35. al set is not changed 46 Removing Fonts from a Set You can modify the contents of your sets by removing fonts from them For example you may change the fonts required for a job and wish to update the set To remove fonts from a set 1 Open the set containing the fonts you want to remove 2 Select the fonts to remove 3 Choose Edit Delete from Set Deleting Sets You can delete entire sets which will delete the set folder and any nested sets Deleting a set does not remove fonts in the set from Suitcase Fusion To delete a set 1 Select the set to delete 2 Choose Edit Delete Set Nesting Sets When organizing fonts you can place sets within other sets then manipulate the sets individually or all at once For example if you re working on a magazine you may have a set for the entire magazine that contains an individual set for each section When you re printing a proof of the magazine you can activate the entire set However if you re only editing one section you can activate just the set for that section Job 3343 62 o w x Job 5375 290 o Y Overlord Project 2d poster 25 trailer i8 You can nest sets indefinitely This way you can create a few master sets for storing all your other sets You can work with nested sets as follows e Nesting Existing Sets To nest an existing set select it and drag it onto another set e Removing a Set from its Nest To move a set outside its parent set drag it ab
36. ample text field click the button at the bottom of the Previews pane Text Size You can display fonts in all the Preview Types in sizes from 9 point to 144 point Drag the Preview Size slider or choose a point size from the drop down menu to see the selected fonts at different sizes Waterfall text is displayed in three sizes 2 3 of the chosen size the chosen size and 150 of the chosen size 39 Preview Colors You can change the text and background color for the Previews pane Click the Text color swatch to change the text color and the Background color swatch to change the background color To return to the default colors click the Reset button next to the Background color swatch t Suitcase Fusion 4 File Edit View Tools Help AAMT 3 kk WebINK Library 4321 Previews D blog Adobe Caslon Pro Bold o Google Web Fonts 4 ja Font Library a css Fonts O La Freeware e Favorites e Script fonts Bm System Fonts Le Jre esa b Adobe Caslon Pro Bold Italic 47 M Attributes Classifications v ABCDEFGHDKLMNOPQRSTUVWXYZ Blackletter Uncial abcdefghijklmnopqrstuvwxyz Clarendon 1234567890 9 S95 amp Adobe Caslon Pro Italic Waterfall Paragraph QuickType Web Preview venen tet E reise MS cos Modern O 77 Name Family 12 Oldstyle Ornamental gt BW Adobe Arabic Adobe Arabi g Sans serif jr gt
37. atch using it as the font to match against Favorites Suitcase Fusion 4 allows you to easily mark fonts as favorites then use this when sorting or searching for fonts You can mark favorites in any library including the WebINK library and Google Web Fonts To mark a font as a favorite click the star icon in the Fonts list in the Previews list or in a floating preview pane Favorites appear with a gold star icon To clear a favorite click the star icon again A Favorites smart set If you create a smart set with your favorites it will always reflect your current choices When you mark a new favorite it is automatically included in the set when a font loses favor it is removed To create a Favorites smart set 1 Mark some fonts as favorites 2 ChooseFile New Smart Set 3 In the Smart Set definition panel choose Favorite from the first conditional pop up menu then choose Yes from the second Untitled Smart Set 4 Find fonts that match any BD of the following conditions Favorite HH Yes Close the Smart Set definition panel Change the set name to something relevant such as Favorites im 38 Previewing Fonts While you re designing a document you may need to identify a font by look rather than by name To quickly show you what fonts look like Suitcase Fusion displays live previews of fonts selected in the Fonts pane You can edit the preview text choose the type of preview adjust
38. ave a font organization system that you prefer you can set up Suitcase Fusion to leave fonts in place page 22 If you add fonts from removable media for example CDs or DVDs and you don t have enough space on your hard drive to store all these fonts you can add these fonts to Suitcase Fusion by choosing the Add fonts leaving them in place option in the Preferences dialog This allows you to catalog all your fonts without storing them all on your hard drive When you want to use these fonts you will have to mount the appropriate volume Suitcase Fusion will notify you when the need arises To have Suitcase Fusion leave fonts in place 1 Choose Edit Preferences 2 Enable the Add fonts leaving them in place option When you add fonts your font files will remain in place and they will not be added to the vault Of course you could also choose to add fonts to an entirely separate font library File New Library This way the fonts would be stored in your Font Vault but would not be mingled in with the rest of your font collection Advertising Agency or Workgroup Publisher Sample Setup If more than one computer is involved in your publishing process font management becomes extremely important Any variation in fonts can cause missing fonts problems inaccurate substitutions and text reflow In addition administrators must ensure that the company owns licenses for the fonts used in all projects You can use Suitcase Fusion feature
39. case Fusion can group fonts by typeface family When fonts are grouped by family you can perform font management activities on the entire family in one operation including activating and deactivating adding fonts to sets changing font attributes and collecting fonts To group fonts by family e Choose View gt Group Fonts by Family e Press Ctrl E To view and work with fonts in a family e To view the fonts within a family click the arrow next to a family s folder e lf you are displaying fonts according to specific find criteria such as foundry only fonts that fit the criteria are displayed within each family e To perform an operation on an entire family such as activating it click the family s folder Ctrl click to select multiple families To select a range of continuous families click the first item then Shift click the last item Regrouping Font Families If the way Suitcase Fusion creates typeface family groupings is not helpful you can move fonts into other families and rename font families For example some foundries such as Letraset name each instance of a font individually so there is no family name for Suitcase Fusion to use NOTE Changing a font family affects the fonts in all libraries To rename a font family click its name and type a new name To move fonts to other families 1 Choose View gt Group Fonts by Family 2 Open a family containing fonts you want to move 3 Select the fonts you want to
40. ce an unlimited number of fonts into each set You can create empty sets and drag fonts into them you can add fonts as sets and create sets from open documents NOTE Suitcase Fusion 4 allows you to create multiple sets with the same name Although there is nothing wrong with this you may want to give each set a unique name to avoid confusion Creating a set To create a new set you can do one of three things e Choose File gt New Set e Press Ctrl N e Click the Create Set button on the toolbar Click here to create a new set i The new untitled set s name is automatically highlighted so you can change its name Adding and removing fonts To add fonts to a set 1 In the Fonts pane select the fonts you want to add to the set 2 Dragthe fonts to the set You can also drag fonts from the desktop into a set This adds them to both the library and the set at the same time To remove fonts from a set 1 Open the set containing the fonts you want to remove 2 Select the fonts to remove 3 Choose Edit Delete from Set Hemoving fonts from a set does not remove them from the library or from a parent set 44 Creating a set from selected fonts To create a new set from selected fonts 1 Select fonts in the Fonts or Previews pane 2 Choose File gt New Set from Selection You can also right click on one of the selected fonts and choose New Set from Selection from the shortcut menu The new set
41. ckMatch to Find Visually Similar FontsS e aeeaae aaa wawa ewa aaa a aaaa aaa aaa nnn 37 mao NIRE RENT 38 Previe Wing FONTIS c 00 0200 25205002 80 5 50 Usa sus uEUs rese Uege se usus d zd sue ssec UE UR ese ICE Mer SEO EEE 39 CUSTOMIZING VIG MEX asee E e deiade nt do o y sederet cesa 2S 39 Previewing a Website or HTML file eaae aaa aaa aaa aaa aaa aaa aea aaa aaa nennen nnne nnns 40 Customizing the Web PreviGW x eite aec ooa ope c Ec Cer enc Coe OC Ute o Da dE esp dunes oes 40 PIOAUNG uii PEEEPEN 42 FOREONAaDSNOlA ETT TII A EE AO RAR 42 Friitndg FrevieWw TadgeS uisscidae ida aiia cub a a add ycd wi yi GU 43 THE GYDRAMJEWAMINOOWONa M 43 Working With SEDANA SEEDA MEME MEME EL MM MM 44 STEGNY ell ME SEE UL LIII T TM 44 Creating sets Trom Oben Documents GAR aida odo dedos od uve esu dias ied dead idu dde du dnd dade 46 Moding and Deleting rol LO 46 NeStNG o STS ad O AD ale A E 47 L A Tes dinem iai SMA SOLS ripi TL D P 47 Exportirid abcd ImpobHldg Sls adobe kaw 48 PONCALUIDULOS eer t a oks Eb o a Ea a ka aa a sia 49 WORKING NWILYAECEIDU UOS 22 50 00 250 00 02 50 EEE ka cuo aM uo cuc Wc taa we ua auda Eon UO MO AO D CWE 49 Using Attributes to Find Fonts and Create Smart Sets esaa aaa aaa aaa aaa aaa zaa aaaa zaa nii 50 USING AttriDUtes TO SOM FONE ssa c Poaceae wa 50 Applying and Removing Font AttributesS
42. ctivate automatically each time you log on to your computer and stay active until you log off or shutdown Activating Fonts Temporarily When you activate fonts temporarily they stay active until you log off your computer In general use permanent activation for fonts that you use daily and use temporary activation for the fonts that you use for quick jobs If you re going to work on a project for several days you might activate its fonts permanently then deactivate them when you re finished with the project Activating Font Faces Within Families Suitcase Fusion activates a single font face at a time not an entire typeface family or suitcase For example activating CaflischScriptPro Light does not activate the entire Caflisch Script Pro family If you want to ensure that all variations of a typeface are available select the entire family and activate it View Group Fonts by Family Updating Font Menus In applications that dynamically update their font menus active fonts are immediately added to the font list these include most of the major graphics applications such as QuarkXPress Adobe InDesign InCopy Photoshop and lllustrator If an application is not capable of dynamically updating its font menus re launch the application to access newly activated fonts 30 The Font Management Core Suitcase Fusion keeps fonts active through the use of a background application called the Font Management Core or FMCore Because th
43. d in case you inadvertently delete one or more sets To export a set definition file 1 In the Libraries pane select one or more sets to export To export all sets in a library click to select the library name 2 ChooseFile Export Sets 3 Type a name for the SDF file and click Export Importing a set creates new sets in the selected library from the SDF file Suitcase Fusion will not overwrite your current sets If you have existing sets with the same name Suitcase Fusion creates a new set with the same name upon import So importing the same SDF multiple times into a library creates duplicate sets with the same names To import a set definition file 1 In the Libraries pane select a library name in which to place the imported sets 2 ChooseFile Import Sets 3 Navigate to the SDF file and click Import 48 Font Attributes A font s attributes are pieces of information about the font especially as it is used in your workflow Most fonts come with pre defined attributes such as Foundry and you can modify existing attributes and add new ones to aid in the way you organize and use fonts Attributes are applied to fonts so they are consistent through all sets and libraries Changing attributes does not affect the actual font file only how its properties are displayed in Suitcase Fusion Available attributes are Classification A font s Classification sometimes shortened to Class describes its general look in histo
44. d library n Adobe Photoshop choose File gt Automate gt Extensis and choose a library from the Select Library drop down menu n Adobe InDesign InCopy or Illustrator choose Type gt Suitcase Fusion gt Library and select a library n QuarkXPress choose Utilities gt Suitcase Fusion gt Library and select a library 3 Choose Create Document Set from the Extensis dialog in Photoshop the Type Suitcase Fusion submenu in Illustrator InCopy and InDesign or the Utilities Suitcase Fusion submenu in QuarkXPress 4 Type a name for the set 5 Click OK If the fonts in the file change be sure to recreate the set or add the new fonts to the set manually Modifying and Deleting Sets You can make changes to any sets you create including copying fonts to other sets deleting fonts from sets and deleting entire sets of fonts Renaming a Set To rename a set double click the set name and type a new name Moving fonts between sets To move fonts from one set to another 1 Select the fonts in the first set 2 Drag them to the second set Copying fonts between sets To copy fonts from one set to another 1 Select the fonts in the first set 2 Hold down the ALT key and drag the fonts to the second set Copying sets between libraries To copy a set from one library to another 1 Select the set in the first library 2 Dragitto the second library Fonts are copied to the second library and the origin
45. dd them to the project The WebINK Library contains thousands of high quality fonts from major type foundries You can browse and preview the fonts online or through Suitcase Fusion Suitcase Fusion also allows you to preview your website or pages under development with WebINK fonts in any text elements on your page 4 Generate the code for your project The WebINK website delivers a single line of code to add to your style sheet or individual web pages 5 Add the code to your website Your website will be updated immediately RE Suitcase Fusion and Google Web Fonts Google Web Fonts are free open source fonts for use with the Google Web Fonts API http code google com apis webfonts docs getting started html Suitcase Fusion 4 brings these fonts to your desktop for use in all your applications Enabling or disabling Google Web Fonts In order to use Google Web Fonts in Suitcase Fusion 4 or Adobe Photoshop CS5 5 1 Illustrator CS5 5 1 or InDesign CS5 5 5 the feature needs to be enabled When Google Web Fonts are enabled the Google Web Fonts library icon GA is displayed in the Suitcase Fusion 4 Library pane You can enable Google Web Fonts in the Adobe Creative Suite 5 or 5 5 design apps by choosing Google from the drop down menu of available font libraries If the Google Web Fonts are not enabled you can enable them immediately 44 extensis Google web fonts Enable a You can also enable the Google Web Fonts
46. do you want to find all fonts from Adobe and all OpenType PS fonts 3 Choose find criteria from the Criteria drop down menu Postscript Name Menu Name Family Name Activation Duplicates Font Sense ID Type Version Classification Foundry Keyword or Style 4 Depending on the criteria you select different drop down menus and fields let you specify exactly what you re searching for If you choose Type as the criteria for example you can choose matches or does not match and then choose from a list of supported font types 5 To add additional criteria click the Add button To remove a criterion click its Remove button NOTE If you add search criteria remember to check whether you are searching for fonts that match any or all of the search criteria 6 As you specify find criteria the Fonts pane updates to display only fonts in the selected library that match the criteria When you finish finding fonts click the arrow in the upper right corner to hide the Find tools Using Smart Sets to Find Fonts If you tend to find the same collection of fonts again and again all OpenType PS Script fonts from Linotype for example you can save the find criteria as a smart set When selected a smart set automatically updates itself to display all fonts within the library that match the find criteria To create a smart set e From Find criteria If the Find controls are displaying and the find criteria is already set up click t
47. dobe Systems astScript b Ed Magneto The Font Bureau PostScript e Sort By Column Click a column head to sort fonts or families according to that information For example click Class to sort alphabetically by classification NOTE Some columns of information are only displayed for certain libraries For example the Design Enabled column which tells if a WebINK font can be used within Photoshop will only be displayed if the WebINK library or a WebINK project is selected Font Families When Suitcase Fusion groups fonts into a family it uses the following criteria e Name Fonts with the same family name e Foundry Fonts are from the same foundry Therefore a Bauhaus font from Bitstream will be placed in a different family than a Bauhaus font from Monotype e Type Fonts are the same type Therefore a PostScript Helvetica font will be placed in a different family from a TrueType Helvetica font These criteria often produce multiple families with the same name such as a TrueType Times from Apple and PostScript Times from Adobe To tell the difference between families look at the Type and Foundry columns In addition if the current library has two different versions of a font with the same name foundry and kind they will be placed in the same family For example you might have two different versions of Garamond Book in the Garamond family S Grouping fonts by family Rather than list fonts individually in the Fonts pane Suit
48. e FMCore is always running in the background you can exit Suitcase Fusion and still keep the fonts you want active The FMCore starts the first time you start Suitcase Fusion 4 then will automatically start every time you log in to your computer unless you manually stop the core To start the core after stopping it you just need to start Suitcase Fusion 4 To stop the FMCore 1 With Suitcase Fusion 4 running choose Edit gt Preferences 2 Click the Type Core tab in the Preferences window 3 Click the Stop FMCore button in the Preferences window In the warning dialog click Stop FMCore Suitcase Fusion 4 will close NOTE You do not need to keep Suitcase Fusion open to keep fonts active or to activate fonts with the auto activation plug ins Choose File gt Exit Alt F4 to close Suitcase Fusion 4 but keep the FMCore running in the background 33 Sorting and Finding Fonts Suitcase Fusion provides many options for displaying the fonts within a library You can decide which fonts to list and how much information you need about them such as foundry class and version In addition you can arrange the columns of font information and sort fonts according to any criteria you prefer Suitcase Fusion also allows you to list fonts individually Minion Minion Bold Minion Italic etc or by typeface family just Minion The Find controls in Suitcase Fusion allow you quickly display specific collections of fonts within
49. e aaesaa aaa aaa a aaa aaa aaa aaa aaa nennen nennen nnn nnns 23 Sae daeModiSleoi m NAA 23 Restoring user disabled warnings aaa aaa aaa aaa aaa aaa aaa nennen nennen nnne nnne nnne nnns 23 Uninstalling Suitcase FUSION 4L dann din to daa ha ahh ita danh nea IE AEGEE KEG ka ikra Rien etra 23 Adding Deleting and Collecting Fonts uu GiG E VEENENERKEMIEMENEMENEEENFEBMENNREREMENENNEEMUNUNERE AUN ENEMEKEM EE 24 POM le cci TR E 24 AGNO FON WO CE 25 ReSO MINJ FONEPTOBDIEMS ETT 26 Bine FONTS woo E TI TUM 28 rell eiae seni eR rectc nc cc e cr os 29 Activating and Deactivating Fonts Lecce Leer eer ier eene enne n neun nnn n enun urna RSA RSA A 30 SAECO Mel go soda siad ZE RA PRE 30 CIUS FOLIIS zee esa ea coena Mesa Eno EE LOG AE EE WE A EC 30 DJeacuvatnd FORIS astra deoa dte dvc III IM I 31 UNnGerstandinG FONT zeiten 32 The Font Management GO enti ei eate eant en ea eara Een UA ea Rao Nest Resa Mensa e Rua Avi eA HAS s 33 sorting and Finding FODIS zed inate A Sn DIM UD Aa Un UD EU aaa A RAF DU PI DIES M CT SU 34 Working with Colmns Of Font Information sica oio iio orae o o sooo soo o reo oco e oce oae sca 34 FOM FANES eee R m 34 JS 1G QUIS dr are CN TT NA 36 SPECI VYING FNG Grea icici t 37 Usihig oma SESTO FING POMS sio AW UH ERE SERE HERE OE HORE RE eee 37 Using Qui
50. e fonts from your local system in the Web Preview you will not be able to add those fonts to a project Before you start changing elements of the preview you may find it useful to display the Web Preview selection controls which give you information about the selected element and tools to use on the Web Preview 40 Selecting preview elements e o select an element on the preview page click it once Selected elements are surrounded by a dotted marquee e o select multiple elements hold down the Control key and click each element NOTE Depending on how the page is structured you might click on part of a page that selects the parent element of several elements such as an entire list rather than one item in the list e To deselect an element hold down the Control key and click the element Web Preview controls Back and Forward Page through visited websites removing any formatting changes nto m Address Bar Enter any web address select any previously visited address from the drop down menu or select Browse from the menu to open any local HTML file c Reload page X zP CS55Fanbk 36 T 73 I I be K 2 I I iy r I L Baa p I J LJ 4 Abg 123 lz Removes any formatting and reloads the current page Stop Stops loading the current page Selection information Displays the HTML tag and class of the current selection If you have applied a WebINK font to the selected
51. eckmark then just click outside the menu to cancel the operation 3 Locate the Class column in the Font list Click and hold in the Class column header drag the column left or right to where you want it to be displayed and release the mouse button 4 Click on the Class column head to sort the font list by Classification Click again to sort in the opposite direction NOTE A double hyphen entry for Classification means unknown or unspecified Applying and Removing Font Attributes Changes you make are applied to the font only within the context of Suitcase Fusion the physical font files are not modified Changes are displayed in all sets and libraries Since attributes can be used as search and Smart Set criteria make sure the changes you make are appropriate for all occurrences To change attributes applied to fonts 1 If necessary click the Attributes button to display the Attributes pane 2 Select the attribute category you want to change from the drop down menu at the top of the Attributes pane 3 Selecta library or set to work in 4 Select one or more fonts or families in the Fonts list To view the Fonts list by family choose View Group Fonts by Family 5 Check the box next to an attribute to apply it to the selected fonts or clear the checkbox to remove the attribute from the selected fonts For Keywords you can create a new keyword and apply it click the button at the bottom of the Attribute
52. ecncedeueesecss 10 Overview of Suitcase Fusion and Desktop Font Management seeeeeeeee 11 Bigrer i circigio ne FONTS RTT 12 Connecting to external font librarieS s ae aaa e aaa e aaa aaa aa aaa aaa aaa aaa aaa nenne nnne nnne nnn nnn nnn 12 The Suitcase Fusion Workflow esaee aaa wawa wawa aaa aaa aaa aaa aaa aaa aaaaaaa aaa zaaa aaa nnn nennen nasse snas 14 The Suitcase Fusion Advantage s aesaae aaa e aaa aaa aaa aaa seen nennen aaa aaa aaa aaa aaa aka aaa zaEw zew AA 15 Understanding the Suitcase Fusion interface e ae aaa aaa aaa wawa aa aaa aaaa nennen nnne nnns 16 MEGA SUD mete 17 Server based workgroup font solutions ccccecceeeceeceeceeceeeceeeaeecaeeseeseeceeseeeeeeesaeeseess 17 Freelance Graphic Design Sample Setup s ae aaa e aaa a aaa a aaa a aaa waka zaa aaa anawa nnne 17 Advertising Agency or Workgroup Publisher Sample Setup eesaae aaa anna aaaaaaaaaaaasc 18 Service Bureau or Printer Sample SetUp esee rien onera a ac RYSA RY SW WE 19 WED Design oample SEU EE 19 Setting UD Suitcase FUSIO arssiununisirunseunuiananinakunnnnra anaana O GG 21 CUE UCI T ORA 21 ECA ze 7 5 EEE AE AE A EE OE RAE A 21 Jein ie FONT iot 22 Adding Fonts in Place cccceccscceeccecceeececsaecceeceecaeeceesauceeeceesueeeesuesaeeseesueeeeeseesaeeseeseeeseesas 22 Managing and Handling System Fonts
53. ection tool La then select one or more text blocks 4 Click the desired font in the Extensis Font Panel Modifying type Once you have applied a font from the Extensis Font Panel that font becomes activated for your current session and the font and its styles will appear in your design application s Font and Style drop down menus You can use the font just as if it were any other font activated by Suitcase Fusion 4 In particular you can e Apply the font to any selected text using the Font menu Change the size of the applied font by selecting the desired text and choosing a new size from the Font Size menu or entry field Apply a different style by selecting the desired text and choosing a style from the Style menu 62 Photoshop tips You may find the following features of Photoshop CS5 5 1 helpful when working with type layers The Layers panel Much of Photoshop s versatility comes from its ability to work with art type and special effects on multiple layers within a document The Layers panel lets you e Quickly identify the selected layer the selected layer is highlighted in the panel e Select a different layer by clicking on it in the panel e Ensure that the selected layer is a Type layer Type layers have the icon in the panel To display the Layers panel choose Window gt Layers Transform controls While typically used to reshape or resize objects the Transform controls in Photoshop also show you the
54. enabled then open the document Make a small change to the document and save it This records the Font Sense metadata within the document NOTE lf you are hesitant to make a change in a document you can use Save As to save the file in the same location with the same name replacing the original when prompted This will also add the Font Sense metadata to the file Use the Make Document Set command to create a set for the document Make Document Set is available from the Type Suitcase Fusion menu in Adobe lllustrator InCopy and InDesign and from the Utilities Suitcase Fusion menu in QuarkXPress In Adobe Photoshop the Make Document Set command is accessed from the Extensis dialog choose File Automate Extensis to open the dialog Collect all of the fonts in the active set and be sure that all users in the workflow add those fonts to Suitcase Fusion before opening the document NOTE You can also preflight any existing documents that do not have Font Sense data Let the plug ins automatically activate the best fonts or choose the fonts yourself Then save the documents to record Font Sense metadata with them 56 installing and Removing Auto activation Plug ins Suitcase Fusion includes plug ins for Adobe Photoshop Illustrator InDesign InCopy and QuarkXPress After installing Suitcase Fusion you ll want to install the auto activation plug ins to take advantage of precise Font Sense powered activation NOTE The pl
55. epository the Font Vault e Add fonts for specific jobs temporarily to your system to keep your font collection clean Find and preview fonts when you need them Quickly find just the right font with search features such as QuickFind and Smart Sets Organize and find fonts by many different attributes including keyword style classification and foundry Preview multiple fonts at the same time making the selection of just the right font easier than ever Closely examine necessary fonts with the Glyph View feature Keep sets of specialty fonts available at your fingertips without the inconvenience of resorting to a manufacturer s CD or DVD to search for that special new font for a project Add and activate fonts as you need them e Have Suitcase Fusion intelligently activate and deactivate fonts automatically when you open and close Adobe Photoshop InDesign Illustrator InCopy and QuarkXPress documents e Access fonts conveniently turning them on only when you need them then turning them off as soon as you re finished with them freeing system memory for other uses Rest assured that you re covered e Automatically check your fonts for corruption keeping problematic fonts out of your workflow With Font Sense data automatically extracted from every font added auto activating the exact font is a breeze e Meet the demands of complex with features such as font libraries and a portable Font Vault NOTE The term suitcase origi
56. esigned to address service bureau specific issues Managing House Fonts Service bureaus generally own an extensive library of fonts that may be used to print their materials or to print documents for clients that do not provide fonts To keep these fonts separate from clients fonts the service bureau s fonts can be stored in a Font Vault used specifically for house fonts Adding Clients Fonts Whether you require clients to deliver fonts with jobs or they re educated enough to do it on their own you re likely to receive anywhere from a few individual font files to a hundred or more fonts with each job The way you add those fonts to the database will depend somewhat on the nature of the client or the nature of the job Generally it makes sense to keep the client fonts together with the rest of the client job files You could set up a folder hierarchy in which you maintain all customer jobs along with their fonts Since the Suitcase Fusion Font Vault is portable you could create a separate vault specifically to house this client s fonts By using a Font Vault specifically for each client you can be assured that only those client s fonts are being used for the job giving your client the piece of mind that they aren t using house fonts or any other product that they might not have purchased a license If you prefer to work from a single Font Vault you can further differentiate your customer s fonts using font libraries within Suitcase Fusion
57. eta T 63 Maimienance ProcedaUureS eee nnm 64 Mamtairinda YOU FONT VAUIN sisse icut eutocee cvv veset canna rb dia ORO ERA 64 Contacting EXTENSIS sisse isse npe EG EGiB LG pea INR REUS INME REM QuM GEE wh bbb E aAA AOAN 66 CONTACT INTOMNAT OM ME E EE tttm 66 ile l eecee c PC 67 Installing or Upgrading Suitcase Fusion Before you install or upgrade an existing copy of Suitcase Fusion make sure your computer meets the minimum system requirements and that you have disabled or removed any other font manager System Requirements For the most up to date information about the latest version of Suitcase Fusion please visit the Extensis website http www extensis com support product support suitcase fusion 4 Requirements for Suitcase Fusion 4 Windows XP SP3 32 bit version only Vista SP1 32 or 64 bit or Windows 7 32 or 64 bit 1 6 GHz or faster processor 300 MB available hard drive space for application and font files 1 GB additional hard drive space for online font services Requirements will vary for each service additional fonts are added automatically e Microsoft NET Framework version 4 0 e Internet Explorer 7 Mozilla Firefox 3 6 or Google Chrome 10 or later to view Help e Adobe Reader 8 or later to view PDF documentation 1 Suitcase Fusion 4 runs in 32 bit emulated mode on 64 bit Windows systems auto activation plug ins run in either 32 bit or 64 bit mode
58. f you don t want to be warned again about the consequences of that specific action again you can click a checkbox to disable future warnings for that specific warning only To restore all warnings that you have previously disabled 1 Choose Edit Preferences 2 Click the Restore button 3 Click OK Uninstalling Suitcase Fusion 4 Before you uninstall Suitcase Fusion 4 you may want to make a backup copy of your font vault See Backing up the Font Vault on page 65 To remove Suitcase Fusion 4 from a Windows PC 1 Quit all other running programs 2 Open Windows Control Panel 3 Double click Programs and Features Windows XP users need to double click Add or Remove Programs Select Extensis Suitcase Fusion 4 Click Uninstall In Windows XP click Remove Follow the prompts to uninstall Orel gt 93 Adding Deleting and Collecting Fonts Adding deleting and collecting work as follows e You add fonts to the selected library You cannot add fonts to the System Fonts library using Suitcase Fusion e You can add fonts individually or as named sets Suitcase Fusion lets you drag and drop fonts or browse to a specific location to add fonts e Suitcase Fusion does not allow any orphan font files and it attempts to repair any font corruption issues e You can remove fonts from sets or delete them entirely from Suitcase Fusion e Deleting fonts that are contained in the Font Vault are deleted entirely To preser
59. font from the Font List drop down menu The entire font s character set displays in the Glyph View window To narrow down the glyphs displayed choose a code page from the Show drop down menu Hover over a glyph to display that glyph s Unicode number and if available how to make that glyph with the keyboard 6 Double click a glyph to add it to the list of saved glyphs Usethe left and right arrows to display the next or previous font a 43 Working with Sets Within each library you can group fonts into sets for specific clients jobs applications or templates An ad agency for example might create sets for client names and job numbers while a magazine publisher might create sets for each issue or page spread Sets contain references to the original font so placing a font into a set does not copy or in any way increase the size of your font library Sets display in the Libraries pane within each library and they help you organize fonts within a library Sets can contain one or many fonts as well as other nested sets You can create as many sets as you need place sets within other sets and place the same font in more than one set Once fonts are in a set you can manipulate the fonts as one unit For example you can activate all the fonts deactivate all the fonts or collect all the fonts for delivery to a service bureau Creating Sets You can create an unlimited number of sets in each library and you can pla
60. from within Suitcase Fusion 4 choose File gt Enable Google Web Fonts If you need to disable access to Google Web Fonts you can do so from within Suitcase Fusion 4 choose File gt Disable Google Web Fonts Updating Google Web Fonts Suitcase Fusion 4 dynamically updates the list of Google Web Fonts To manually synchronize fonts File Synchronize Web Fonts 43 The Google Web Fonts library Google Web Fonts are shown as a special library with this icon GA in Suitcase Fusion 4 You can do almost anything with this library that you can do with any other library in Suitcase Fusion 4 including Add keywords and add or edit other properties of the fonts Create sets Copy fonts to another library Collect fonts for output Mark favorites For what should be obvious reasons here are the things that you cannot do with the Google Web Fonts library You can t rename the library You can t add fonts to the library You can t remove fonts from the library You can t delete the library Instead of deleting the Google Web Fonts library you can disable it from the File menu Google Web Fonts in Adobe Creative Suite 5 or 5 5 Design Apps You can choose to use Google Web Fonts from the Extensis Font Panel in Photoshop CS5 5 1 Illustrator CS5 5 1 and InDesign CS5 5 5 See Working with the Extensis Font Panel on page 61 for more information The Suitcase Fusion Workflow Suitcase Fusion is designed to streamline the profe
61. have one click access to a current listing of fonts with no keywords To save Find criteria as a Smart Set 1 Click the Save button at the top right of the Find panel The Smart Set will be added to whatever library or set you selected originally 2 Type a name for the Smart Set that reflects the nature of the Find criteria At any time you can edit the Smart Set s Find criteria and move or copy it to another set or library For more information on Smart Sets see Working with Smart Sets on page 47 Using Attributes to Sort Fonts You can sort the Font list by clicking on a column head to sort by that criterion Click a second time to reverse the sort direction You can include columns for the attributes Classification and Foundry in the Font list To add a column to the Font list 1 Right click anywhere in the Font list column header 2 Choose the column to add from the shortcut menu Items in the shortcut menu that have a checkmark are already displayed in the Fonts list you can remove a column by selecting the corresponding checked item To move a column in the Fonts list 1 Click and hold the column head 2 Dragthe column left or right until it appears where you want it 3 Release the mouse button 50 Example To sort by Classification 1 Select a library or set to work in 2 Right click in the column header of the Font list and choose Class from the shortcut menu If the Class entry in the menu has a ch
62. he Add button to add a new attribute or click the Remove button to remove an attribute Click the Restore button to restore the original attributes e To edit an attribute double click its entry in the Attributes list NOTE You cannot change or remove built in attributes only those that you create e You can use the Find panel to find fonts matching one or more attributes e You can create a Smart Set based on your Find results to display an up to date list of fonts matching your criteria e nthe Fonts list you can display columns that show the Foundry and Classification attributes for all fonts You can sort the list on any column 49 Using Attributes to Find Fonts and Create Smart Sets The Find panel of Suitcase Fusion lets you find fonts based on multiple criteria including attributes For details on using the Find panel see Specifying Find Criteria on page 37 NOTE Find operations work on the currently selected library or set if the results are not what you expected make sure you have selected the correct starting point Example Finding fonts with no keywords 1 Select a library or set to search within 2 Press Ctrl F to open the Find panel 3 In the second row of the Find panel choose Keyword from the first drop down menu 4 Choose no keyword assigned from the second drop down menu The Font list is updated to show fonts that have no keywords If you save these Find criteria as a Smart Set you will
63. he Font List or Font Previews pane choose its name from the View menu the name will be checked when it is visible and unchecked when it is hidden Show or Hide the Toolbar To show or hide the toolbar choose View gt Toolbar Other ways to customize the view For information about showing hiding and re arranging columns in the Fonts list see Working with Columns of Font Information on page 34 To understand how you can customize the Previews pane see Customizing Preview Text on page 39 and Floating Previews on page 42 16 Typical Setup Suitcase Fusion is designed for publishers web designers freelance graphic designers advertising agencies publishers producing magazines newspapers and books and service bureaus and printers Each type of user typically handles fonts differently with web designers using fonts hosted on a server freelance graphic designers typically maintaining their own fonts creative firms preferring to use the same fonts and service bureaus managing client s fonts Suitcase Fusion provides different methods for adding activating and managing fonts to suit each different workflow As you continue to work with Suitcase Fusion you ll discover the methods that work best for your work environment However until you re comfortable with the software you may wish to use one of the typical setups provided here Keep in mind that these examples are merely suggestions and may need to be modified to suit your
64. he Save icon Double click the new smart set that appears in the selected library to rename it e From scratch Click the New Smart Set button below the Attributes pane Use the Find controls above the Fonts pane to specify the smart set criteria and double click the new smart set that displays in the selected library to rename it To edit the criteria for a smart set right click the set and choose Edit Smart Set from the shortcut menu Using QuickMatch to Find Visually Similar Fonts QuickMatch allows you to find fonts in your local libraries and if you are connected to the WebINK service in the WebINK Library sy To use QuickMatch 1 Select a font either locally or in the WebINK Library that you want to match 2 Select any preview type except Web Preview NOTE QuickMatch uses the characters in the preview text to match against if there are characteristic letters in the font you are matching add those or enter those in the preview text 3 Choose Edit QuickMatch The Preview pane shows the fonts from all available libraries that most closely resemble the selected font At this point you can e Change the number of results displayed using the Results drop down menu above the previews e Choose a different library to match against e Select another font from the Fonts pane the QuickMatch results will be updated automatically e Select a font in the Preview pane and add it to a set or a WeblNK project or perform a QuickM
65. he desired application e Select an existing static set and choose File gt Convert to Application Set Once you have created an application set use the standard methods to add and remove fonts from the set To convert an existing set into an Application Set 1 Right click on the set to convert 2 Choose Convert to Application Set from the shortcut menu 3 Inthe File dialog select the application you want to associate with the set and click OK NOTE You can only convert static sets not smart sets 45 Creating Sets from Open Documents Suitcase Fusion includes auto activation plug ins for popular graphic design applications including Adobe Photoshop Illustrator InDesign InCopy and QuarkXPress that add a Create Document Set command directly to the application The Create Document Set feature creates a set consisting of all the fonts applied to text on printing pages in the active document or layout For example a 20 page newsletter created using InDesign might use 90 or more diverse fonts Creating a set in Suitcase Fusion and then locating and adding each font to it would be difficult and time consuming The auto activation plug ins can find the fonts and create the set automatically The set will be built from the fonts available in the current library To create a set from a document 1 Opena document and make sure all the fonts are active In QuarkXPress open a project and select a layout 2 Select the desire
66. he same foundry such as Adobe Garamond exist in multiple versions Using the wrong fonts can result in text reflow which can alter line breaks affect the design cut off text etc To ensure that you re always using the correct fonts Suitcase Fusion and Font Sense provide unique font identification and automatic activation Font Sense technology is designed to overcome the limitations of font names Most applications record the names and sometimes the types OpenType PostScript etc of fonts used in documents But with the various types of fonts vendors and versions that exist font names are not unique identifiers Most users have multiple versions of many fonts on their computers particularly common fonts such as Helvetica and Times and the applications they use cannot identify which versions are used in their documents Font Sense solves this by saving complete font metadata into documents The font metadata generated by Font Sense starts with the name type foundry and version number of the fonts Then for truly unique font identification the metadata includes additional items such as checksum values The final result is the Font Sense identification number which you can view in Suitcase Fusion View Columns Font Sense Each time you save a document in a supported application the plug in records updated Font Sense metadata with the document The documents no longer rely solely on names to identify the fonts used in them
67. he same font In general the plug ins work seamlessly in the background Once you choose a library you can begin opening documents with confidence that all the right fonts will be auto activated Choosing a Library When you launch an application you are prompted to choose a library The libraries function as follows e When you open documents the plug ins auto activate fonts within the selected library e You can change libraries at any time even while a document is open and fonts are active e f you open a document and all the fonts are reported as missing you may have the wrong library selected Switch libraries and then check the document s fonts To select a different library n Adobe Photoshop access the Select Library drop down menu and other commands from the Extensis dialog Choose File Automate Extensis to open the dialog n Adobe InDesign InCopy or Illustrator choose Type gt Suitcase Fusion to access the Library submenu and other commands n QuarkXPress choose Utilities gt Suitcase Fusion to access the Library submenu and other commands NOTE Extensis plug ins auto activate fonts from a single library For best results we recommend that you design your documents using fonts from a single library B Scanning Documents for Fonts When you open a document that contains Font Sense metadata the auto activation plug in scans the document to see what fonts are used in it and then automatically activa
68. his column without first selecting fonts Bank Gothic lt lt 5r Bank Gothic Light sr T Bank Gothic Medium Lo Blackmoor LET M BlairMdITC TT In the Libraries pane in the Activation column to the left of a Set name In the Preview pane or a floating preview click the activation icon to the left of the font s name g 20 To permanently activate selected fonts click the Permanent button on the toolbar Activating Fonts Using Application Sets An Application Set allows you to specify fonts to be activated when you launch a specific application With an Application Set Fonts are activated temporarily they will not be activated the next time you start your computer If a font with the same name as a font in your Application Set is already active the font in the set will not be activated If you create multiple sets for the same application the order in which fonts are activated for those sets may differ each time you launch the application Suggestions for using Application Sets Do not use an Application Set if the application has an auto activation plug in The plug in is more precise and will guarantee that the font in your document is activated when you open the document Try to make sure all your fonts have unique names This will limit or eliminate activation problems Only create one Application Set for each application Suitcase Fusion doesn t guarantee the order in which Application Sets are activated so
69. ies pane e The Preview pane is in the upper right e The Fonts pane is in the lower right File Edit View Tools Help Temporary D Permanent GD Deactivate if WebINK Library 1490 Previews E Big New Client Site J FrankfurterMediumStd ee Professional Font Management E SmithJones Site zm e Font Library Big Client Fonts Professional Font Management Extensis Fonts gt Huge Client Set E Jenet Project 3 Professional Font Management B Bold Fonts R Playful Fonts important Client Library Professional Font Management El System Fonts FreemouselTCStd FrizQuadrataStd Boldltalic GilgameshStd Book Professional Font Management Attributes 5 QuickType Huge Client Set 4 285 u Oo Name Type Foundry Blackletter Uncial gt pu Geshexport OpenType Clarendon gt EM Gigi Std OpenType International Typeface Corp Grotesque sans v l Gilgamesh Std OpenType International Typeface Corp Humanist sans O GilgameshStd Bold OpenType International Typeface Corp Moadern 9 GilgameshStd Book OpenType International Typeface Corp s a a oO a Changing the view Resizing panes To resize panes horizontally or vertically drag the divider between the panes up or down or left or right The sizes of the window and panels is remembered when you quit Suitcase Fusion 4 Show the Font List Font Previews or both To show or hide t
70. ill be added to a user s Font Vault For special projects the users can add fonts to Suitcase Fusion using the Add fonts leaving them in place preference By choosing to add fonts in place new fonts are not added to the user s Font Vault and only approved fonts remain in the vault Users can further organize fonts from special projects using Libraries and Sets If it s important that fonts aren t stored together and not used across clients the user can create a library for each client and only add fonts for each client in each library If the user only wants to create a group of fonts as a reminder of which fonts were used for each client keep all of the fonts in one library and create a set for each client Each client set can be further organized by creating nested sets for each project For example an agency doing work for multiple movie studios could make a library for each studio Then within each library a new set would be created for each movie and nested within each movie set could be sets for specific projects like movie poster DVD cover etc 18 Service Bureau or Printer Sample Setup Service bureaus and printers have font management issues unlike most other users handling the scores of fonts delivered by clients each day ensuring that the appropriate fonts are used to output each job controlling the number of active fonts and deleting fonts that are no longer necessary Fortunately many features in Suitcase Fusion are d
71. ill be displayed with the same fonts everywhere You won t need to worry about inconsistent copyfitting or incorrect pagination Add color to Previews You can now set the font and background colors used in the Previews pane Test color combinations use them in floating previews and grab a Font Snapshot See Customizing Preview Text on page 39 for details Easier set creation Grouping fonts into sets is as easy as selecting some fonts then clicking a menu item See Creating Sets on page 44 Favorite fonts Mark fonts as favorites and easily find them when you need them Use them to search fonts and create smart sets You can even identify your favorite WebINK fonts See Favorites on page 38 Focus on the view you prefer Hide either the Previews or the Fonts so you can see more of what you need to see Quickly switch between showing one the other or both lists if you need to See Understanding the Suitcase Fusion interface on page 16 Menu font names PostScript font names are descriptive and useful but they aren t always easy to understand Suitcase Fusion 4 shows you PostScript names and it also shows the font names as they appear in the menus of most of your s10 apps So now you ll know that HelveticaNeueLTStd LtIt is better known as Helvetica Neue LT Std 46 Light Italic Overview of Suitcase Fusion and Desktop Font Management If you haven t used a font manager before you probably have most of your fonts in your sys
72. in the Microsoft Windows fonts folder Windows Fonts and are activated by the operating system Required system fonts Fonts that are required for Microsoft Windows to function properly are displayed with a locked icon in the System Fonts list To ensure the stability of your system these fonts cannot be manually deactivated Fonts that are considered required system fonts change with each release of Windows Keep your version of Suitcase Fusion current by downloading the most current version by choosing Tools Check for Updates Overriding system fonts If you attempt to activate a font that has the same PostScript name as an active system font as long as the font is not a required system font Suitcase Fusion automatically activates the requested font by deactivating the system font If the font has the same PostScript name as a required system font the font activation is not allowed Checking for Updates Periodically Extensis updates Suitcase Fusion to maintain compatibility with operating system updates add new features and fix any problematic issues Suitcase Fusion contains an automatic update feature that downloads and installs the newest components including auto activation plug ins To check for updates choose Tools Check for Updates Restoring user disabled warnings From time to time while you are using Suitcase Fusion the application will warn you about the consequences of an action or command I
73. indows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Intel Intel Core Pentium and Xeon are trademarks of Intel Corporation in the U S and or other countries Oracle and Java are registered trademarks of Oracle and or its affiliates Google is a trademark of Google Inc Apache Tika Apache Tomcat and Tomcat are trademarks of the Apache Software Foundation Quark QuarkXPress XTensions QuarkXTensions and other Quark related marks which Quark may adopt from time to time are trademarks or registered trademarks of Quark Inc and its affiliates in the U S and or other countries IBM DataMirror and PowerPC are trademarks of International Business Machines Corporation registered in many jurisdictions worldwide All other trademarks are the property of their respective owners Includes DBPrefsWindowController by Dave Batton http www Mere Mortal Software com blog Copyright 2007 Some rights reserved DBPrefsWindowController is licensed under a Creative Commons license http creativecommons org licenses by 3 0 Extensis warrants the disks on which the software is recorded to be free from defects in materials and faulty workmanship under normal use for a period of thirty 80 days from the original date of purchase If you purchased this product directly from Extensis and if a defect occurs during the 30 day period you may return the disks to Extensis for a free replaceme
74. ions in Photoshop Choose Window gt Character to display the Character panel 63 Maintenance Procedures Maintaining Your Font Vault To ensure that you never lose any of the work that you ve put into adding and organizing your fonts it s important to back up your Font Vault periodically Suitcase Fusion 4 will also let you create multiple font vaults Creating a new Font Vault There are many reasons why you may want to create a new Font Vault e f you have multiple font collections that you need to keep separate and ensure that they are never used at the same time e As an alternate to Libraries for organizing projects you can keep one Vault per project and easily swap between font collections This ensures that all fonts are archived with project specific fonts as well as font organization into a single Font Vault e f multiple users need access to a specific set of fonts all fonts can be added to a single Font Vault When one person is done working on a project and needs to pass it on to another person the Font Vault can be passed on along with the other project files This provides an easy way for small teams to ensure consistency It s important to note that multiple users cannot access a single Font Vault at the same time If you need to share fonts between users it is best to use a server based font manager such as Universal Type Server To create a new font vault With Suitcase Fusion 4 running choose Edit
75. is automatically created from the folder you select e Select folders on the desktop that contain fonts Drag the folders onto a library in the Libraries pane of Suitcase Fusion 4 You can also drag the folder to an existing set to create a nested set NOTE Suitcase Fusion 4 lets you create nested sets sets within sets but it does not automatically create them as you add folders of fonts All the fonts within a folder will become a single set even if many folders of fonts are nested within the first folder If you need to add nested folders as individual sets select those folders and add them independently Adding Fonts Temporarily Temporary fonts are managed by Suitcase Fusion until you log off or restart your computer This is useful if you have fonts that are used only with a specific project and that you may not want on your system after working on the project By default temporary fonts are added to Suitcase Fusion and left in place Temporary fonts are never added to the Font Vault so you do not need to change the Font Vault preference before adding temporary fonts Temporary fonts are listed as a blue dot with box around it in the status column of the Fonts Sets and Preview panes Deactivated temporary fonts only show the box around the empty activation icon To temporarily add fonts to Suitcase Fusion 1 Choose File gt Add Temporarily Ctrl Shift L 2 Navigate to the font you want to add and click Select To deacti
76. itcase Fusion 4 From the Suitcase Fusion preferences select a Font Vault option Install the font auto activation plug ins for your applications Add fonts Use the Previews pane to preview fonts Activate and deactivate fonts as required Create sets of fonts for specific projects clients etc Add keywords and other attributes to your fonts to make them easy to find The Font Vault The Font Vault is a single secure managed repository that stores your entire Suitcase Fusion database as well as your fonts SON WAR AZ All of your font data including font sets keywords and custom classifications styles and foundries are also stored in the Font Vault The Font Vault also stores references to fonts added in place from your hard disk or other locations Since you can use more than one Font Vault it is possible to entirely change how fonts are organized in Suitcase Fusion and used on your system just by switching to a new Font Vault The Font Vault for storing fonts In all likelihood you have fonts spread out over your entire computer network and even on many external CDs DVDs and hard disks The Font Vault is a secure location on your hard disk where Suitcase Fusion can store and automatically organize your fonts Fonts are secured so that you won t accidentally delete or possibly change a font You can easily add delete activate preview and copy fonts that are stored in the Font Vault 21 Font Vault benefits
77. lications using the auto activation plug ins Collecting Fonts from Suitcase Fusion 4 You can use the Collect Fonts for Output command to collect selected fonts To collect fonts for output from Suitcase Fusion 4 1 Launch Suitcase Fusion 2 Select sets families or fonts in the library 3 Choose File gt Collect Fonts for Output or press Ctrl D 4 Inthe Collect for Output dialog navigate to any drive media or location you wish and click Select A copy of all the fonts is placed in a folder named Collected Fonts in the specified location NOTE When collecting for output if a font was added to Suitcase Fusion in place the entire font file and all faces included in that file are collected So even if you only have the italic face of a font selected if the font file also contains other faces they are also collected For fonts that were added to the Font Vault only the specific face selected is collected Collecting Fonts from Design Applications Suitcase Fusion provides auto activation plug ins for popular graphic design applications including Adobe Photoshop Illustrator InDesign InCopy and QuarkXPress that add a Collect Fonts for Output command directly to the application The Collect Fonts for Output feature creates a copy of all the fonts applied to text on printing pages in the active document or layout When a document is finished and ready for delivery to a service bureau you can collect fonts for output
78. making it easier to prevent duplicates and back up your font collection To use the Font Vault 1 Choose Edit gt Preferences 2 Enable the Copy added fonts into the vault option Once your fonts are in the database you can use Suitcase Fusion to help you clean by removing unnecessary fonts For example you can use the Find dialog to display all of the potentially duplicate fonts with the same name and then review the fonts to determine if you can delete any of them You may have two versions of the same font and decide that you only need to keep one You will undoubtedly find fonts that you don t need Before you delete any fonts be sure that these particular fonts are not required for a job or project that you may need to work on at some point Once your fonts are cleaned up create sets for your current clients and projects You can then activate sets permanently for ongoing jobs and activate sets temporarily for quick jobs When you finish a job you can collect the fonts in the project s set to create a copy of the fonts for your service bureau In addition to creating sets scan through your fonts and activate permanently any fonts that you use often For example activate the fonts used in your own letterhead and logo and activate Zapf Dingbats Symbol Times and Helvetica When you acquire new fonts add them to the vault as well STs Option 2 Adding fonts in place If you prefer to store fonts with specific jobs or if you h
79. mmand for each user 1 Uninstall plug ins Choose Tools Uninstall Plug ins 2 Quit Suitcase 3 Un install Suitcase a Open Windows Control Panel b Double click Programs and Features Windows XP users need to double click Add or Remove Programs c Select Extensis Suitcase then click Uninstall In Windows XP click Remove d Follow the prompts to uninstall Suitcase 4 Install Suitcase Fusion 3 Download the installer from the Extensis website http www extensis com support product support suitcase fusion 3 5 Start Suitcase Fusion 3 When prompted choose to use the 30 day demo 6 Choose Tools gt Import Suitcase for Windows data If the menu item is not available then no older Suitcase data was detected 7 When prompted insert any external media or mount any necessary network drives requested by Suitcase Fusion 3 At the end of the import process the import log will be displayed This tells you if any of your fonts failed to import and if there were any other errors in the import process NOTE lf you stop the import process Suitcase Fusion 3 retains all data imported up to the point that the import process was stopped To import the remaining data restart the import process Suitcase Fusion 3 automatically knows if the fonts and data have already been imported and does not create duplicates in your new Font Vault 8 Install Suitcase Fusion 4 page 7 After Suitcase Fusion 4 is Installed Enter your serial number
80. move 4 Drag the selected fonts to the new family To revert fonts to the default families 1 Select a font or family 2 Choose Edit gt Restore Families 35 Using QuickFind The QuickFind tool is the fastest way to locate a font or family within the selected library or set Select a library or set then click in the QuickFind field and starting typing The Fonts pane automatically updates to show fonts or families that contain the characters you enter By default QuickFind searches a number of font properties to find a match including PostScript name foundry family keywords classification and so forth To narrow the parameters of your QuickFind search to a single font property click the magnifying glass icon in the QuickFind field and select an option from the menu Click the delete button in the QuickFind field to clear the search and display all fonts and families in the selected library or set again File Edit View Tools Help Temporary O Permanent Deactivate lil webINK Library 1490 Previews IE Big New Client Site AGaramondPro Bold Ec Lorem ipsum dolor sit amet E SmithJones Site e Font Library AGaramondPro Bolditalic 7 Big Client Fonts Lorem ipsum dolor sit amet Extensis Fonts Huge Client Set kart Bapt Lorem ipsum dolor sit amet Bold Fonts AGaramondPro Regular AGaramondPro Italic E Playful Fonts e Important Client Library E System Fonts Lorem ipsum dolor sit amet
81. n gt Library then select a specific library or All Libraries Unless you select the All Libraries option the plug ins only auto activate and create sets from fonts in one library Saving Font Sense Metadata with Documents Font Sense is designed to ensure that the precise fonts used in a document are auto activated each time the document is opened revised and printed If you use Font Sense consistently and make the appropriate fonts available to other users you should never encounter missing fonts font conflicts or confusion regarding multiple versions of the same font When you get started using the plug ins however many documents will not have Font Sense information in them In a service bureau or agency environment in which you receive many documents and fonts from the outside it is worth your time to save Font Sense data within your documents To do this 1 Set up a preflight workstation to handle all incoming documents NOTE The workstation should have a copy of Suitcase Fusion all the applications you support with the auto activation plug ins enabled QuarkXPress Photoshop Illustrator InDesign InCopy and Use Font Sense enabled in the Auto Activation Preferences for each application In Suitcase Fusion manually create or add a set containing only the document s fonts Activate only that set be sure that no other fonts are active through Suitcase Fusion Start the design application make sure the plug in is
82. n t solve the problem note the details about the missing fonts If a font is missing it may have not been added to Suitcase Fusion and thus can t be automatically activated Confirm that all of the necessary fonts have been added to Suitcase Fusion and open the document again Picking the Best Fonts If you open documents that contain Font Sense metadata and the appropriate library is selected you should rarely encounter missing fonts In some cases however you may be missing the precise font If other fonts are available with the same name the plug ins can auto activate the best font for you to use provided that Pick best match when original is missing is enabled in Auto Activation Preferences as it is by default The best font will be used in the document and its information will be recorded in the Font Sense metadata for future use In determining the best font the plug ins prefer in order of importance e An active font over an inactive font except for active system fonts e The Type in the Font Sense metadata if that does not exist OpenType fonts are preferred over PostScript fonts and PostScript fonts are preferred over TrueType fonts e he Foundry in the Font Sense metadata if that does not exist Adobe is preferred over other foundries e Higher versions are preferred over lower versions NOTE Although it s convenient to have Suitcase Fusion select fonts for you keep in mind that the best font is
83. nated on the Macintosh where fonts were at one time required to be placed in a suitcase or they couldn t be used by the system 11 Understanding Fonts Fonts are an integral part of a computer s operating system as well as necessary for every application and document that you use on your computer There have been a wide variety of electronic font types developed over the years These font types were created for a variety of reasons better output at the printer better and more consistent display on computer monitors more consistent compatibility across multiple platforms and so on Connecting to external font libraries In Suitcase Fusion 4 you can connect to various external font libraries dynamically and gain access to thousands of new fonts You easily can connect to these vast font collections using both the Suitcase Fusion client and the Extensis Font Panel in your Adobe CS5 5 5 design applications Each font library carries its own licensing terms of use so some restrictions may apply Please review the information below and each library s user license agreement terms WebINK fonts can only be used within the Suitcase Fusion 4 application for working with WebINK projects and from the Extensis Font Panel in Adobe Photoshop CS5 5 1 for not for publication purposes such as design comps and mockups for client approval WebINK Terms of Service http www webink com terms About Google Web Fonts http www google com webfon
84. not always the correct font This is particularly true when you consider that Suitcase Fusion s first preference is for active fonts over inactive fonts For example if you keep a TrueType version of Helvetica permanently active and a document requires a PostScript version of Helvetica Suitcase Fusion will opt for the active TrueType version even if you have other PostScript versions of Helvetica Deactivating Automatically Activated Fonts When you quit an application any fonts that were auto activated by a plug in for that application are deactivated You can change this so auto activated fonts are deactivated when you close documents or shut down your computer B8 Checking Document Fonts Any time you want to ensure that all the fonts used in a document are active you can use the Check Document Fonts command For example if you drag an InDesign snippet onto a page or update a QuarkXPress composition zone the fonts used in those items may not be active Or if you apply a previously unused style sheet to text the font specified in it may not be active To check document fonts e n Adobe Photoshop choose File gt Automate gt Extensis then click Check Document Fonts e n Adobe Illustrator InDesign or InCopy choose Type gt Suitcase Fusion gt Check Document Fonts e n QuarkXPress choose Utilities Suitcase Fusion Check Document Fonts Changing Auto Activation Preferences Each plug in has its own Auto
85. nt All products submitted for replacement must be registered with Extensis before replacement Extensis products purchased from resellers are warranted by the reseller and are covered by the reseller s return policy This warranty is limited to replacement and shall not encompass any other damages including but not limited to loss of profit and special incidental or other similar claims This software is provided on an as is basis Except for the express warranty set forth above Extensis makes no other warranties either explicit or implied regarding the enclosed software s quality performance merchantability or fitness for a particular purpose Suitcase Fusion 4 15 0 0 doc rev 1 SF4_UG_EN_4 20 2012 Contents Installing or Upgrading Suitcase Fusion Leere eee eere cree zaa REG Aaa RES ZEGAR nnns 6 System ReqUirEMENIS coser situ uiuere ene AEG KA rw cien enar De otras mire ereksi Sirenene Tesis Teener TEER 6 Disabling Other Font MANAGE TTE 6 Jaz late SUNG ASS FUSION Z 7 Upgrading from Suitcase 11 for WINGOWG cccccceecceeeceeeceeeceeecuecaeecaeecaeeceeecueeaussueeseesseeeees 7 After Suitcase Fusion 4 is Installed ccccccccscccecceeeceeeceeeceeeceeeceeceeecaeesaeesseeseeeceesaesseesaeees 9 Welcome to Suilcase FUSION EO EEEE ala zadba SE MD ME Gia Ee 10 What s New In this Release cccncacedecacncadeuecadedaunssdedauac ndedancescacguecsdndaeceacadeueescacsuncatedeq
86. ons of Helvetica have been created that add new glyphs update kerning values and generally make the font better When you open your old document you need to make sure that you are using exactly the same font that was used when the document was originally designed The newer version of the font might create unpredictable and expensive results including text reflow and general design headaches Other Font managers not being of professional caliber will see these two fonts as completely identical and use them seemingly interchangeably To best solve this problem Suitcase Fusion examines each font and creates a unique Font Sense identifier for each font These identifiers are created using a combination of many of the font s attributes including PostScript name kerning values version number etc These values are stored in the Suitcase Fusion database and by using the Suitcase Fusion plug ins when creating your document in each document itself Using this method the next time you open the document fonts that have the same Font Sense information can be automatically activated S5 Understanding the Suitcase Fusion interface Suitcase Fusion 4 offers all the power you need to manage fonts The main window is divided into five areas organized as follows e The Toolbar is across the top of the window e The Libraries pane is in the upper left e The Attributes pane is in the lower left This can be hidden to allow more space for the Librar
87. ove the set name Viewing Nested Sets To see nested sets click the triangle next to the set name to reveal all nested sets Working with Smart Sets A Smart Set is a special kind of set that updates automatically according to criteria that you define If you tend to search for the same collection of fonts again and again all OpenType PS from Font Haus for example you can create a smart set In this case the smart set will display all the fonts in the library for which the Type is OpenType PS and the Foundry is Font Haus To create a smart set e From Find criteria Choose Edit gt Find Fonts Specify the Find criteria then click the Save button Double click the new smart set name in the Libraries pane to rename it e From scratch Click the New Smart Set button below the Attributes pane In the Find panel specify the search criteria and double click the new smart set in the Libraries pane to rename it To edit the criteria for a smart set right click the set and choose Edit Smart Set from the shortcut menu SAT Exporting and Importing Sets As a convenience Suitcase Fusion allows you to export selected sets in a set definition file SDF SDF files contain information about your set including the set names as well as the Font Sense IDs of the fonts contained within the set SDF files do not include the actual font files Exporting a set can be handy to share your set organization with other users or as a backup metho
88. rading from Suitcase for Windows on page 7 Installing Suitcase Fusion 4 The Suitcase Fusion 4 installer will guide you through the installation process Download the most recent installer from the Extensis website http www extensis com support product support suitcase fusion 4 Before installing be sure to quit any other programs that are running especially design applications such as Adobe Illustrator or QuarkXPress To start the installation double click the file you downloaded and follow the on screen instructions Upgrading from Suitcase 11 for Windows In order to upgrade from Suitcase for Windows you must perform one of the following database upgrade procedures e Collect fonts from Suitcase 11 uninstall Suitcase 11 then install Suitcase Fusion 4 recommended e Uninstall Suitcase 11 install a demo copy of Suitcase Fusion 3 upgrade your Suitcase 11 data then install Suitcase Fusion 4 and upgrade the Suitcase Fusion 3 data This method is useful if you have a lot of important sets that would be difficult to re create Method 1 Uninstalling Suitcase 11 Before removing any important software you should have a full backup of your system in case anything goes wrong during the process 1 Uninstall plug ins a Choose Tools Uninstall Plug ins b Quit Suitcase 2 Collect fonts Make a desktop folder named Collected Fonts Collecting fonts from the Suitcase Vault a Open your Suitcase Vault folder C Documents
89. reement you are entitled to priority support Please call the telephone number listed on your agreement to receive support 24 hours a day 66 Index A ABC123 preview 39 activating fonts 30 31 32 59 60 automatically 57 59 permanently 32 temporarily 32 activation status 32 adding fonts 24 25 26 fonts as sets 25 fonts in place 22 fonts individually 25 fonts on demand 26 fonts temporarily 25 26 Adobe Illustrator 29 32 46 57 59 Adobe InDesign 29 32 46 57 59 Adobe Photoshop 63 application sets 31 attributes 49 applying and removing 51 classifications 49 foundries 49 keywords 49 styles 49 attributes pane 16 auto activating fonts 55 56 auto activation preference 58 59 background application 33 backing up the Font Vault 65 C Check Document Fonts plug in command 59 classifications 53 custom 52 finding by 50 reverting to the default 51 sorting fonts by 50 close opened fonts 60 closing Suitcase Fusion 33 collecting for output 24 29 columns 34 contacting Extensis 66 Core Font Management 33 corrupt fonts 26 Create Document Set plug in command 46 D deactivating fonts 30 31 32 58 default classifications 53 delete 23 deleting fonts 28 47 Sets 47 disabling Google web fonts 13 dragging and dropping to add fonts 25 duplicate fonts 27 E enabling Google web fonts 13 EPS files 58 59 exit Suitcase Fusion 33
90. removes the font entirely If you have more than one library and a font resides in both libraries you will need to remove the font from both libraries to entirely remove it Understanding Font Deletion The consequences of deleting fonts in multiple libraries fonts in a single library and sets are different e f you delete a font that belongs to multiple libraries it is only deleted from the current library e f you delete a font that is exclusive to the current library it is deleted from Suitcase Fusion entirely e Deleting a set removes the set and any subsets but does not remove the fonts themselves from the library Deleting Fonts from a Library Removing a font from one library does not remove it from all libraries If you have the same font in another library it will remain until removed To delete fonts from a library Launch Suitcase Fusion and select a library Select the fonts families or sets you want to delete Choose Edit Delete Font s or press Delete When the alert asks you to confirm the deletion click Remove p Pe 28 Collecting Fonts You can collect fonts to create copies of fonts that reside in the Font Vault Usually you collect fonts so you can supply them to an output provider You have three options for collecting fonts e Using the File gt Collect Fonts for Output command in Suitcase Fusion 4 to collect selected fonts e Collecting fonts for output directly from graphic design app
91. ric terms Each font can have only one classification Suitcase Fusion assigns a classification when you add a font but since this is a subjective assignment you can change it Foundry The name of the company that licensed the font to you Each font can have only one foundry assigned Suitcase Fusion attempts to extract this information from the font but you can modify it if necessary Keywords Keywords are words or short phrases that you assign to a font These can be anything you need to help organize and find fonts such as client or project information or even a rating Fonts can have multiple keywords Styles Styles are descriptions of typographic embellishments applied to a font such as bold or italic Suitcase Fusion applies styles to fonts as you add them usually based on clues in the font name Sometimes you may disagree with a style assignment so you can change them Fonts can have multiple styles applied and you can create your own to suit your needs Working with Attributes You can work with font attributes in the Attributes panel of Suitcase Fusion To show the Attributes panel click the Attributes button in the lower left corner of the Suitcase Fusion window e Use the drop down menu at the top of the Attributes panel to view a specific set of attributes Classifications Foundries Keywords and Styles e Click the checkboxes in the Attributes panel to assign or remove specific attributes to selected fonts Click t
92. s pane enter the new keyword then check its box NOTE You can t remove Classifications or Foundries from a font You can either change the attribute or assign the double hyphen at the top of the list of attributes to indicate unassigned TIP To apply an attribute to multiple fonts as soon as you import them import them as a set select all the fonts in the set apply the attribute or attributes then delete the set Fonts imported as a set remain in the library that the set is imported into See Creating a set from a folder of fonts on page 45 for more information Reverting to Default Attributes You can restore the default values for an attribute for any font Since attributes can be used as Smart Set criteria make sure that reverting to the default value will not interfere with Smart Sets NOTE You can t restore the default Keywords for a font To revert an attribute to its default 1 If necessary click the Attributes button to display the Attributes pane 2 Select the attribute category you want to change from the drop down menu at the top of the Attributes pane 3 Selecta library or set to work in 4 Select one or more fonts or families in the Fonts list To view the Fonts list by family choose View Group Fonts by Family 5 Click the Restore button 251 Creating Editing and Deleting Custom Attributes You can also create edit and delete custom values for attributes To create a custom attribu
93. s to control these issues or upgrade to a more powerful server based font management system With a stand alone font manager each user must manage their own fonts as a freelance graphic designer would Each user maintains his or her own font library stored in his or her own vault If the Suitcase Fusion users are working over a network on the same documents for example at a site using QuarkXPress users can still manage their own fonts To prevent problems the users must obtain their fonts for common jobs from the exact same source For example if a user receives a CD or DVD of fonts with Adobe InDesign they cannot be sure that the font versions are the same as fonts received on a CD with Adobe Photoshop The administrator should create the master folder of fonts ensuring that all the fonts in the folder have been properly licensed by the company and that the company owns sufficient licenses for each of the fonts The administrator can distribute this folder to each of the users in the workgroup by copying the folder of fonts to each user s computer or placing the folder in a network location so each user can download and add the fonts to Suitcase Fusion themselves Users should add fonts to the Font Vault on their local computer The administrator can add fonts to the master folder and users can then periodically add the entire folder to Suitcase Fusion Duplicates are prevented from being added to the vault so only new fonts the folder w
94. se Fusion automatically creates a new set for these fonts to be used with the job Previews and prints samples of various other fonts that might be used and adds them to the set Activates the font set temporarily Uses the fonts to create an initial design in QuarkXPress and sends it to the client for approval Opens the QuarkXPress document several days later to incorporate changes Only the fonts required by the job are automatically activated by the QuarkXPress auto activation XTension e Finishes the job and uses the XTension to create a new document set in Suitcase Fusion for future reference and then collects the fonts for output to provide a copy of the fonts for the service bureau e Receives additional jobs from the client and changes the document set to permanently active so the fonts are always available For more detailed descriptions of how Suitcase Fusion can fit into your workflow please see the Typical Setup chapter of this guide The Suitcase Fusion Advantage In a professional design workplace a common challenge is the need to have multiple versions of a font available for different projects The combination of the Font Vault Font Sense information and the auto activation plug ins makes Suitcase Fusion the most accurate choice for font activation For example you may have a document that was designed years ago with a specific foundry s Helvetica font Since the time of the document creation it is likely that new versi
95. sitional A Transitional serif typeface such as Baskerville is characterized by vertical stress and slightly higher contrast than oldstyle typefaces combined with horizontal serifs and greater symmetry Baskerville is a common Transitional typeface B Working with Auto Activation Plug ins To automatically activate precisely the correct fonts used in documents Suitcase Fusion includes plug in software modules that use the Extensis Font Sense technology The plug ins save Font Sense metadata information that uniquely identifies fonts with documents and then use that metadata to automatically activate the correct fonts when you open a document In addition to enable precise font identification and activation the plug ins can identify all the fonts used in a document and then create a set or collect the fonts for delivery to a service bureau The Create Document Set feature and the Collect Fonts for Output feature both streamline the process of locating all of the diverse fonts used in documents NOTE Adobe Photoshop provides a single panel with buttons and menus to access the Extensis plug in features These differences are specifically identified in this documentation Understanding Font Sense Technology As most publishers know when you open a document and it requires a specific font activating any font with that name is not an option In the font world Helvetica is not Helvetica is not Helvetica Even fonts from t
96. ssional creative workflow by maintaining precise control of fonts at all times Through the use of plug ins for popular design applications exactly the right fonts are automatically activated when needed by a document Creative users also demand detailed information about their fonts and through innovative features such as the Glyph palette users can inspect fonts down to very fine detail Take a look at how Suitcase Fusion works in the following publishing scenarios Let s say a service bureau receives a CD containing an InDesign document and a folder of fonts The service bureau employee does the following e Launches Suitcase Fusion e Adds the fonts to Suitcase Fusion temporarily so they re removed when the computer is restarted as a new Set e Opens the InDesign document and prints it accessing the fonts on the CD After the document is printed and the user logs off for the day the fonts are removed from the database This workflow guarantees that each job is printed with the fonts provided and that unnecessary fonts aren t loaded on the computer ES Suitcase Fusion provides options ideal for graphic design situations in addition to production environments Let s say a designer is working on a brochure for a client The client s corporate identity involves two font families but the designer is free to incorporate other typefaces into the design as well To use these fonts consistently the designer does the following Suitca
97. te 1 If necessary click the Attributes button to display the Attributes pane 2 Select the attribute category you want to change from the drop down menu at the top of the Attributes pane 3 Click the Add button 4 Type a name for the new attribute value for Keywords type the new keyword or phrase The new entry will appear in the Attributes pane in alphabetical order It can be applied to any font in any library To edit a custom attribute 1 If necessary click the Attributes button to display the Attributes pane 2 Select the attribute category you want to change from the drop down menu at the top of the Attributes pane 3 Double click the attribute value that you want to change 4 Type the modified attribute value for Keywords type the keyword or phrase NOTE f the attribute value you change had been previously applied to a font the font will now have the new value applied instead To delete a custom attribute 1 If necessary click the Attributes button to display the Attributes pane 2 Select the attribute category you want to change from the drop down menu at the top of the Attributes pane 3 Click the attribute value you want to delete 4 Click the Delete button NOTE If you delete an attribute that has been assigned to a font it will be removed from that font If the value was a Classification Foundry or Style the default value will then be applied to each font 52 Classifying Fonts
98. tem s Fonts folder Fonts in the system fonts folders are opened automatically each time the system is started or restarted If you have a small number of fonts it may not matter whether all the fonts are opened all the time However if you have a large number of fonts having every font open all the time means that you probably have fonts open that you don t need and possibly will never use This consumes system memory slows down your computer and can make it difficult to wade through application Font menus to find and select fonts It also takes time for an application to read all that font data to create the Font list which can slow your work down considerably Suitcase Fusion fits directly in your workflow as a creative professional Whether you re searching for the right font for a new project matching a font currently in use or gathering fonts for output Suitcase Fusion provides easy font management at every step of the way Suitcase Fusion ensures that the exact font that you need is available when you need it Through powerful auto activation plug ins you can set your font activation preferences for each application To fit into your professional workflow with Suitcase Fusion you can Organize files the way you want e Keep your fonts outside the system s font folders saving precious system resources yet easily open as many fonts as you want any time you want e Store your fonts safe and secure in Suitcase Fusion s managed r
99. tes precisely those fonts provided the fonts reside in the selected library The following fonts are considered to be used in a document e Fonts applied to text e The font specified in the application s Normal style sheet e Fonts applied to text on master pages whether or not the master pages are applied to document pages NOTE By default the auto activation plug ins activate individual instances of fonts rather than all the fonts in entire typeface families For example if a document requires Minion Bold a plug in would activate only Minion Bold not the entire Minion family You can however choose to activate entire families by selecting the Activate entire font families option in Auto Activation Preferences Scanning Graphics for Fonts For complete automatic font activation the auto activation plug ins can scan graphic files imported into documents and activate the fonts used in them The plug ins will consult any Font Sense metadata saved with graphic files for the most accurate automatic activation If Font Sense data is not available for a graphic file the plug ins identify fonts by name NOTE Currently Font Sense metadata is saved with EPS files exported from Illustrator and Photoshop documents with unrasterized text layers Handling Missing Fonts If you open a document and a Missing Fonts dialog is displayed first make sure you have the appropriate library selected in the plug in If switching libraries does
100. the WebINK fonts will be served to all visitors to your site Using a local Web server You can set up a Web server on your computer or your network and add it to your project You can then develop websites and serve them on your local server as a way to test them before deploying them live on the Internet Transferring a project Once you have developed and deployed a working website with WebINK fonts you can easily transfer the project to a third party for regular billing 20 Setting up Suitcase Fusion Before adding your fonts to Suitcase Fusion you need to make a few basic decisions about how you would like Suitcase Fusion to manage your fonts By making these decisions in advance you will better understand how Suitcase Fusion can help you stay organized and be more productive Suitcase Fusion can meet your font management needs by allowing you to use a secure repository called the Font Vault or use your current organization by using fonts from their existing locations on disk Setup Quick Start Getting started with Suitcase Fusion is quick and easy If you make a few simple decisions before starting your long term experience with font management will be significantly better The following instructions are meant to get you going quickly If you have concerns about your workflow please read through the typical setups topics starting on page 17 to get more ideas about how Suitcase Fusion can benefit your workflow Launch Su
101. the fonts by collecting them to other media If you need multiple versions of the same font in a library for example in a library for advertisers fonts you can leave duplicates in the library Missing Fonts Suitcase Fusion notifies you of a missing font if you attempt to activate or preview a font that is missing Fonts are considered missing if they are added in place and then the original font file is removed deleted or otherwise unavailable To indicate a missing font Suitcase Fusion displays a red dot with a question mark in the activation status column To view the expected location of the font enable the Location column in the Fonts pane by right clicking the column header and choosing Location from the menu To locate and re link missing fonts 1 Inthe Fonts pane click to select a missing font 2 Choose Edit Locate Missing Font You can also right click a missing font and choose Locate Missing Font from the shortcut menu 3 Navigate to the missing font or to the directory where you want Suitcase Fusion to search for the missing font 4 To have Suitcase Fusion attempt to find and re link other missing fonts in the same location enable the Automatically search for other missing fonts in this location option 5 Click Select 97 Font Conflicts If you attempt to activate a font that conflicts with an already open font typically Suitcase Fusion deactivates the currently active font and activates
102. the size and change the text and background colors Encoding aware previews If you select a font that does not contain the characters in your preview whatever the preview mode Suitcase Fusion will display the characters that exist in the font For example if you attempt to preview an Arabic or Asian font that does not contain traditional Roman characters instead of displaying nothing Suitcase Fusion displays the characters that actually exist in the font Customizing Preview Text You can display any text you want in the Preview pane by choosing options from the Preview Type drop down menu and entering new text NOTE The Web Preview option allows you to display a live web page or local HTML file for testing WebINK fonts Please see Previewing a Website or HTML file on page 40 for more information on using Web Preview Preview Types e ABC 123 Displays the alphabet in uppercase the alphabet in lowercase and the numerals and symbols found at the top of the keyboard e Waterfall Displays a partial alphabet and sample numerals at various sizes The sample text field includes a drop down menu that allows you to choose other text samples e Paragraph Displays a full paragraph of text e QuickType Quickly enter a line of text to preview The sample text field includes a drop down menu that allows you to choose other text samples You can type or paste new text for the preview into the sample text field as well To display the s
103. ts AboutPlace about Suitcase Fusion and WebINK Web Fonts WebINK the font rental service from Extensis allows you to choose fonts from dozens of foundries to use on your websites Fonts are hosted on WebINK servers and delivered to browsers when they are needed Your web development workflow gets more flexible with WebINK and Suitcase Fusion 4 e Use the WebINK website to manage your account and use online tools to browse fonts and preview live web pages with WebINK fonts e Use Suitcase Fusion to preview fonts and add them to projects and preview live web pages or those still under development using any of the WebINK fonts e Use Adobe Photoshop CS5 5 1 to create mockups of web content using specially licensed WebINK fonts You set up an account and one or more projects on the WebINK website then you can use Suitcase Fusion to work with your WebINK projects preview fonts test them in web pages create mockups in Photoshop and add WebINK fonts to or remove them from your project Here are the basic steps you need to follow in order to use the WebINK service 1 Create a WebINK account All you need is an email address You can create an account from the WebINK website http www webink com 2 Create a WebINK project and add sites to it A project identifies the fonts you want to use and the sites you want to use those fonts on Go to your Type Drawer page on the WebINK site to manage projects 3 Find fonts for your site and a
104. ug ins for Photoshop Illustrator and InDesign also include the Extensis Font Panel Auto activation plug ins are installed and removed with the Suitcase Fusion Plug in Manager The Plug in Manager adds and removes plug ins from the appropriate Plug ins and XTensions folders as required To install or remove auto activation plug ins 1 Close the target application Adobe Photoshop InDesign InCopy Illustrator or QuarkXPress for which you want to manage plug ins 2 Choose Tools Manage Plug ins 3 In the Plug in Manager window check the box next to a plug in to install it or clear the box to remove it Plug in status changes take effect the next time you launch the application NOTE You must have administrative privileges on the computer to install or remove plug ins When new versions of the design applications are released Extensis typically creates a new plug in that is compatible with the new version Stay up to date by using the Check for Updates feature of Suitcase Fusion Automatically Activating Fonts When you open a document with a Font Sense metadata the plug in auto activates the precise fonts used in the document provided the fonts are present in the selected library Each time you save the file the plug ins update the Font Sense data as necessary When you open documents with Font Sense data and the fonts are available you should never experience missing fonts font conflicts or issues with multiple versions of t
105. uitcase Fusion performs a scanning process that finds examines and organizes all the fonts The amount of time the scan takes depends on a variety of factors including the number of fonts you re adding the speed of your computer and the media on which the fonts are stored e he progress of the scan displays in the Activity area across the bottom of Suitcase Fusion 4 A progress indicator gives information about the operation such as Searching for Fonts or Processing Files e Double click the Progress button to display the Activity Viewer which shows you the status of each font file being added You can also choose Tools gt Activity Viewer or press Ctrl 0 the digit zero e Click the Stop button in the Activity area at the bottom of Suitcase Fusion to stop adding the fonts The fonts that are already added will remain in Suitcase Fusion You can also click the Stop button for an individual font in the Activity Viewer Resolving Font Problems When fonts are added to Suitcase Fusion the scanning process and the information collected help you clean up your font library and make sure all your fonts are usable Suitcase Fusion does not allow orphan bitmap or orphan outline fonts so they are not an issue However corrupt fonts duplicate fonts and missing fonts may still cause problems Corrupt Fonts Corrupt fonts can be the source of document problems as well as cause operating system issues Suitcase Fusion defines a corrupt font as an
106. ures Windows XP users need to double click Add or Remove Programs c Select Extensis Suitcase then click Uninstall In Windows XP click Remove d Follow the prompts to uninstall Suitcase 4 Remove remnants a Open the Extensis folder C Documents and Settings lt your login name gt Application Data Extensis b Delete the Suitcase folder If there are no other folders inside the Extensis folder you can delete the Extensis folder as well 5 Install Suitcase Fusion 4 page 7 Method 2 Interim Upgrade to Suitcase Fusion 3 Before upgrading any important software you should have a full backup of your system in case anything goes wrong during the process When you install Suitcase Fusion 3 you can import all of your old previous Suitcase data into the new installation This includes all of your fonts sets and other information When you import data into Suitcase Fusion 3 the following are imported from earlier versions of Suitcase for Windows e All fonts in your font vault e All references to fonts added in place e Your entire Suitcase for Windows database including all sets Because the import process checks all fonts for integrity if you added any fonts in place from removable media such as DVDs flash drives or external hard disks you will need to have these available during the import process NOTE f you have multiple users on the same machine and want to migrate each user s data you must run the Import co
107. usion Suitcase Fusion can e Free system resources so your computer and other applications work better e Eliminate damaged and duplicate fonts e Temporarily disable local fonts that match web fonts crucial for testing websites The Extensis Font Panel The Extensis Font Panel is a plug in for Adobe Photoshop CS5 5 1 This panel gives you access to thousands of specially licensed WebINK fonts Using this panel you can activate WebINK fonts from within Photoshop then use those fonts in your Photoshop comps and website mockups 19 Web Preview Web Preview is a feature of Suitcase Fusion 4 that gives you the ability to preview any of thousands of fonts on your existing websites and during design and development There are several features of Suitcase Fusion 4 to help you choose fonts integrate them with your design and manage monthly rental Working with projects WebINK groups websites and fonts into projects Each WebINK project links a set of fonts with a set of sites that use those fonts You can have as many projects as you need Projects can be placed in Developer mode until you are ready to start using their fonts live on your websites When a Project is in Developer mode WebINK will only serve those fonts to a limited number of unique visitors per day This allows you to develop and preview your website s content without being charged for font usage When your website is complete switch the project to Production mode and
108. usion scans each document as you close it this setting can get tedious if you open and close documents often NOTE f you change this setting while documents are open the change will apply to documents subsequently opened or created 60 Working with the Extensis Font Panel Suitcase Fusion 4 includes the Extensis Font Panel for Adobe Photoshop CS5 5 1 Illustrator CS5 5 1 and InDesign CS5 5 5 providing direct access to your Suitcase Fusion and Google Web font libraries The Font Panel offers a convenient way to select and activate your fonts directly within your creative applications In Adobe Photoshop CS5 5 1 you also have access to WebINK fonts for your client approval and design comps NOTE The Extensis Font Panel uses Adobe Flash Visit the Adobe website http get adobe com flashplayer to download the latest version of Flash Player Opening the Extensis Font Panel To open the Extensis Font Panel choose Window gt Extensions gt Extensis in Adobe Photoshop CS5 5 1 Illustrator CS5 5 1 or InDesign CS5 5 5 The drop down menu at the top of the panel allows you to display your Suitcase Fusion Fonts or Google Web Fonts in the panel In Photoshop you can also choose to display WebINK fonts You can move collapse or group the Extensis Font Panel just like you do other panels within Adobe applications Connecting to WebINK To use WebINK fonts within your Photoshop CS5 5 1 documents you must log in to your WebI
109. utomatic activation uncheck it Enable Font Sense support By default the plug ins save detailed Font Sense data within documents and then use that information to auto activate fonts in documents as you open them Font Sense technology generates the metadata which includes the font s name and other information such as its type foundry version and other important font information In general use Font Sense for superior automatic font activation To disable it uncheck the Enable Font Sense support option Pick Best Match When Original Is Missing By default when you re using automatic activation and a font conflict occurs the plug ins automatically pick the best font Font conflicts may arise if more than one font in the selected library has the same name such as Helvetica or Times and the plug in is unable to determine which font was used to create the document If you prefer to resolve conflicts yourself disable Pick best match when original is missing Activating Fonts in Embedded Objects When Activate fonts in embedded objects is enabled the plug ins look at the Font Sense metadata saved with Illustrator EPS and Photoshop PSD documents to auto activate fonts When this feature is disabled as it is by default the plug ins still scan graphics for fonts but will only identify fonts by name NOTE Currently only Adobe Illustrator EPS files and Adobe Photoshop PSD files with unrasterized text layers are saved with Font Sense met
110. vailable to all applications Suitcase Fusion provides a wide range of options for selecting fonts in the open library and activating or deactivating those fonts Depending on your needs and workflow you can activate a typeface family while designing a new document activate a set for a project or activate a single font used in a document that you re editing Selecting Fonts to Activate or Deactivate You can select individual fonts multiple fonts families and sets to activate or deactivate e Click to select an item a font family or set e o select multiple items Ctrl click each item e o select a range of continuous items click the first item then Shift click the last item e To view families choose View gt Group Fonts by Family or press Ctrl E e To view individual fonts within a family click the triangle next to the family name NOTE You can select a combination of items at the same time such as a family and an individual font but you cannot select items in the Libraries pane and the Fonts pane at the same time 30 Activating Selected Fonts You can activate fonts temporarily until you log off from your system or permanently until you deactivate them To temporarily activate selected fonts Click the Temporary button on the toolbar Choose File gt Activate Press Ctrl O Click in the Activation column indicated by an open circle to the left of a font or family in the Fonts pane You can click in t
111. vate and remove all fonts added temporarily 1 Choose Edit gt Remove All Temporary Fonts 2 Suitcase Fusion displays a warning dialog Click OK 25 To remove some of the temporary fonts and not others 1 In the Fonts pane select the fonts that you want to remove 2 Choose Edit Delete from Library You can also right click the selected fonts and choose Delete from Library from the shortcut menu Adding Fonts On Demand If you are working in a production environment such as a service bureau or commercial print shop for example you may need to temporarily activate fonts supplied by customers For example you may need access to those fonts just while that job is being output When you add a font On Demand it is activated immediately and overrides any other fonts of the same name It is treated otherwise as a temporary font Fonts activated on demand are also displayed in the font lists with blue temporary activation icon surrounded by a box Just like other temporary fonts On Demand fonts are removed when you log off or restart your computer This powerful feature is typically used by Service Bureaus and Print vendors who need to have Suitcase Fusion forget fonts when a job has been completed To add and activate an On Demand temporary font hold down the Ctrl key and drag the font into a library or set You cannot add an On Demand font to the System Fonts Scanning Fonts to Add When you add fonts S
112. ve a copy of the original font file be sure to have a backup copy or collect the font for output before deleting the file e Deleting fonts that are added in place are merely removed from Suitcase Fusion The original font file remains in place on disk e You can collect export fonts from Suitcase Fusion directly or from applications using the auto activation plug ins Font Libraries Font libraries are the basic large collections of font in Suitcase Fusion Displayed in the upper left corner of the interface the Libraries pane displays all of your font libraries as well as the sets contained within each library System fonts are displayed separately in the Libraries pane It is likely that you will need only a single font library but there are some reasons why you may want to create additional libraries Keep some new and unproven fonts out of your main workflow Keep fonts for different clients separated Use one as your main library and another as a place to add fonts in place for client jobs Use libraries as a way to control auto activation since you can activate across all libraries or specify a distinct library for plug in activations For example you may have a client that only uses fonts that are licensed for specific projects You could create a separate library that contains only the approved licensed fonts for that client Then when using the Suitcase Fusion auto activation plug ins restrict font activation to only that
113. when you need them saving valuable system resources and time Suitcase Fusion helps you automatically activate fonts for documents through auto activation plug ins for popular design applications as well as on a system wide level With Suitcase Fusion you ll never need to be concerned that a corrupt font might interrupt your workflow Potential problems are diagnosed and repairs are automatically applied when a font is added Suitcase Fusion is the industrial strength font management application for all creative professionals Powered by the Font Management Core you will always have the font you need when you need it What s New in this Release Extensis Font Panel for Adobe Creative Suite 5 and 5 5 applications The Extensis Font Panel allows you to access all of your Fusion font libraries directly in Adobe InDesign CS5 5 5 Illustrator CS5 5 1 and Photoshop CS5 5 1 Selecting and activating fonts is a snap when you re using the Extensis Font Panel directly in your favorite design applications As an added bonus WebINK customers can use the Extensis Font Panel in Photoshop CS5 5 1 to create design comps and client previews using their favorite WebINK fonts For details or to sign up for a free WebINK account check out the WebINK website http www webink com Other New Features New Adobe InCopy plug in We have added an auto activation plug in for Adobe InCopy CS4 and CS5 Now you can be sure that the InDesign documents that you share w
114. will be created at the top level of the library Creating a set from a folder of fonts You can create a set from a folder of fonts This helps you retain any current organization you have for fonts such as folders for individual clients or projects To create a set from a folder of fonts do one of the following e Choose File gt Add Fonts or press Ctrl L Use the Choose fonts to add to library dialog to locate and select a folder of fonts then click Add A set is automatically created from the folder you select e Select a folder of fonts in Windows Explorer Drag the folder onto a library in the Libraries pane of Suitcase Fusion You can also drag the folder to an existing set to create a nested set NOTE Suitcase Fusion will only create one set containing all the fonts in the selected folder and its sub folders It will not create nested sets from any sub folders in the selected folder Creating Application Sets An Application Set is a set of fonts that will be activated temporarily when you launch an application NOTE You should not use Application Sets for applications that have an auto activation plug in The plug in uses Extensis Font Sense technology to ensure that the precise font used in a document will be activated whereas the Application Set cannot override a font with the same name that is already active To create an Application Set do one of the following e Choose File gt New Application Set then select t
115. y font for which the font resources cannot be opened appear to contain inconsistent information or have incorrect values in important fields of the font file resource Most of the time if a font is corrupt it cannot be repaired However there are certain types of minor problems that can be corrected and there are certain types of problems that can be safely ignored The scanning process identifies corrupt or problem fonts and depending on the type of problem Suitcase Fusion either fixes the problem and adds the font to the library or gives you the option to add the fonts in place If you choose to add any potentially corrupt fonts in place they are put into a new date stamped set named Problem Fonts so that you can review them and take appropriate action Adding potentially corrupt fonts in place does have risks Corrupt fonts may still not activate properly and may cause potential printing problems The ability to add corrupt fonts in place is only provided as a convenience if you are absolutely unable to obtain a fresh copy of the font from your backups or from the font foundry It is highly recommended that you remove potentially corrupt fonts from your library as soon as it is no longer needed 26 Duplicate Fonts In Suitcase Fusion a duplicate font is a font with the same Font Sense ID meaning the exact same name foundry type version number FOND ID kerning table and outline file size as another font There are no

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