Wiley IBM Lotus Symphony For Dummies
Contents
1. Lotus Symphony window to indicate different information about an open document or Web page 13 Chapter 1 Starting IBM Lotus Symphony Figure 1 3 The Lotus Symphony main window includes four main areas Menu bar IT IE IBM Lotus ymphony Support maj IBM Lotus Symphony i ndow Help NJ Ex Lotus Srmohory SupportForums KAEA gt A 9 BPint m PO Je sy IBM Lotus Symphony BETA Home Products Gallery Buzz Bede A Help Search All Forums Support Forums Popular Topics t Setting 2 Support Forum Help c symphony included 4 f tor vie annour a hc ie vie 1 H Done Status bar Window Other features of the Lotus Symphony main window are common to most other windows you find in Microsoft Windows applications such as the close button scroll bars restore button and so on The main Lotus Symphony window includes the Home tab This appears when you initially launch Lotus Symphony On the Home tab are links to the following Lotus Symphony Documents A word processor application w Lotus Symphony Presentations A presentation or slide show application w Lotus Symphony Spreadsheets A spreadsheet application The following sections describe the basic tasks you can perform after you start Lotus Symphony 14 Part I Introducing IBM Lotus Symphony Figure 1 4 The Lotus Symphony Documents main window PC Discovering the Lotus Symphony Document2. how to navigate the Lotus Symphony Presentations window in Part IV of this book Discovering the Lotus Symphony Spreadsheets window When you re ready to create a spreadsheet in Lotus Symphony Spreadsheets you click the Create a New Spreadsheet button on the Home tab Again many of the same window features found on the previous two application windows appear on this window as well See Figure 1 6 for a view of the default Lotus Symphony Spreadsheets window 18 Part I Introducing IBM Lotus Symphony es Figure 1 6 The Lotus Symphony Spread sheets main window e a New Spreadsheet Spreadsheet UM Lotus Symphony TETFIEM File Edit View Create Tool Manipulate Layout Window Help SSP Sena New Spreadsheet x SH Sle e RAD eese H MAGA b s U 3 F s E Aloo Ax x B Text and Cell Properties 3 x FA a D F F G H A Fom 2 Font Sze 3 anal lo i be m 5 Style Font colo Regular Ostat 8 amp Effects Ti E Appearance 11 Cell height Cell width 2 018 gt 0 99 14 J Use defaut 7 Use default 15 Cell color 16 17 No Fill 18 Cell shadow 19 x 19 Ee ema Shacow color 2 m ow 23 2 le Alignment 26 29 30 j ee aT 32 Ah Taxi and Cell Properties mad muj D 100 7 Default STD Sum 0 Shest 1 1 w Title bar Displays the file path and name of the spreadsheet The default spreadsheet name is New S
3. it and drag it to the desktop or Quick Launch toolbar Release the right mouse button and click Create Shortcuts Here from the pop up menu that appears Now you can quickly start Lotus Symphony by clicking the new shortcut When Lotus Symphony starts the Lotus Symphony home page shown in Figure 1 1 displays The home page displays inside the Lotus Symphony main window You may think it looks a lot like a regular Internet browser such as Microsoft Internet Explorer or Mozilla Firefox That s a good observation because the Lotus Symphony interface includes a Web browser that displays in the same environment as the Symphony application Chapter 1 Starting IBM Lotus Symphony Ce Figure 1 2 The Lotus Symphony main window PCS Each application and Web browser instance displays on a separate tab At the top of the tabs you can see the names of the tabs such as Home IBM Lotus Symphony Support Forums and New Document Figure 1 2 shows an example of a Web page displaying in the Lotus Symphony window with each of the tabs named as just discussed IBM Lotus Symphony Support Forums IBM Lotus Symphony Tel ee File Edit View Actions Window Help New Document p amp Print ET sottwara IBM Lotus Symphony BETA Home Products Gallery Buzz Support Forums Done Getting to Know the Lotus Symphony User Interface After you have Lotus Symphony started you need to decide wh
4. the open document such as a blank docu ment template or existing document on which you re working vv Sidebar Displays the Properties sidebar which provides information and tools for modifying text attributes in your document For example you can change font size using the Size option under the Font category 1 Status bar Displays information about the open document including page numbers line and column numbers and other items You may also notice a few other items in the Lotus Symphony Documents window such as scroll bars and rulers The scroll bars are common Windows elements that appear any time you need to view information that displays outside the view of the current display You simply slide vertical scroll bars up or down to move the current display up or down Slide horizontal scroll bars right or left to view information that has moved off to the right or left of the screen Rulers are measurement tools that help you design and place text graphics and other objects on your document window You ll see more about rulers in Chapter 4 6 Part I Introducing IBM Lotus Symphony PCS Figure 1 5 The Lotus Symphony Presen tations main window oe Discovering the Lotus Symphony Presentations window Like the Lotus Symphony Documents window the Lotus Symphony Presentations window includes a number of common features In fact some of the features are the same as the Lotus Symphony Documents window exce
5. Chapter 1 Starting IBM Lotus Symphony In This Chapter Getting familiar with the Lotus Symphony user interface Exploring the Symphony toolbars Customizing programs Shutting down Lotus Symphony BM Lotus Symphony is more than just a single program It s a set of three distinct business class applications that help you perform specific tasks Each of the three applications is designed to create different types of docu ments and files but they work closely with each other to allow you to share information between them Lotus Symphony also is designed to work with other IBM and IBM Lotus applications as well as IBM technologies such as their collaboration technologies With IBM Lotus Symphony you get a word processing application a spread sheet program and a presentations program In addition to these programs Lotus Symphony also includes a Web browser that enables you to navigate to Web sites and display Internet information In this chapter I show how you can start using Lotus Symphony includ ing starting each application using the Lotus Symphony interface getting acquainted with the Symphony toolbars customizing different parts of the Lotus Symphony program set and shutting down Symphony properly Starting Lotus Symphony Unlike other software suites Lotus Symphony provides access to all of its separate applications from a single point You start Lotus Symphony and then start the application you want to use Figure 1 1 show
6. at to do For example do you want to create a new word processing document How about opening a spreadsheet file Or simply navigating to a Web page on the Internet The main Lotus Symphony window includes four main areas These areas help you navigate Symphony start new documents start a Web session or simply get more information about contents that are displayed The following list and Figure 1 3 explain each area 11 Part I Introducing IBM Lotus Symphony A brief history of Lotus Symphony Way back in the earlier days of computing the 1980s a company called Lotus released one of the earliest spreadsheet programs It was called Lotus 1 2 3 A few years later Lotus introduced Lotus Symphony a program designed to run under an operating system called MS DOS Thatversion of Lotus Symphony for DOS included five separate applications that resided in memory when you launched it This was a revolutionary concept back then because it allowed users to work in these applications without closing one and then opening another one These applications included the following 1 SHEET for spreadsheet work COMM for communications over a modem DOC for word processing work GRAPH for creating charts FORM for database work Lotus Symphony for DOS distinguished itself from competitors at the time not by its individ ual programs some of them weren t as robust as other offerings but by its macro language The macro languag
7. bars or moving them if you think they restrict some of the viewing area The next two sections discuss how to turn on and off the toolbars as well as move them Chapter 1 Starting IBM Lotus Symphony Displaying toolbars By default the Lotus Symphony applications have some of their toolbars turned on For example in Lotus Symphony Documents the following tool bars are activated by default w Context Sensitive 1 Drawing w Editing w Main 1 Universal To turn on other toolbars or the default ones if they ve been turned off do the following 1 Start an application to display its window For example click the Create a New Document button on the Home page to start Lotus Symphony Documents 2 Choose View Toolbars and then the name of the toolbar The toolbar displays Lotus Symphony is built on the IBM Lotus Expeditor and Eclipse org devel oper platform That means that many custom applications and add ins are available for the Lotus Symphony environment Some of these add ins include new toolbars that users can activate using the information contained in this section However in some cases you may need to activate the toolbars using different methods In those cases contact the developer of those toolbars to find out how to activate them To turn off a toolbar repeat the preceding steps and choose a toolbar that has a check mark next to it This deselects the toolbar and turns it off Moving
8. e enabled users to create custom routines that automated repetitive and sometimes complex tasks such as dialing up a stock market ticker service downloading market information into SHEET and creating custom reports from this data Lotus discon tinued Lotus Symphony for DOS when users migrated to a graphical user interface environ ment such as Microsoft Windows 3 1 A predecessor to the version of Lotus Symphony you re using today is the IBM Workplace appli cation which was introduced by IBM in 2002 and created on the Eclipse org Rich Client Platform RCP application platform Eclipse is built on top of Java w Window includes the main Lotus Symphony window that contains all of the individual Symphony applications Web browser Lotus Symphony Documents Lotus Symphony Spreadsheets and Lotus Symphony Presentations 1 Menu bar includes command menus that display commands relevant to the document you re creating or task you re working on For example when you choose to create a new Lotus Symphony Spreadsheets file the set of menus that appear include File Edit View Create Tools Manipulate Layout Window and Help 1 Tabs are individual windows inside the main Lotus Symphony window Each tab includes a Web browser window or Symphony document type such as a Lotus Symphony presentation You click each tab to switch between your open editing or browsing sessions 1 Status bar displays at the bottom of the main
9. e features Chapter 1 Starting IBM Lotus Symphony 15 w Title bar Displays the file path and name of the document The default document name is New Document until you save the document with a different name The title bar also displays the type of Lotus Symphony application in which you re working in this case Documents The path is simply the location of the saved file For example if your documents are stored in a subfolder named Documents which resides in a folder named My Stuff stored on your C drive the path is C My StuffNDocuments 1 Menu bar Provides access to the Lotus Symphony Documents com mand menus From these menus you can select commands to help you perform tasks and actions to create modify display and print your documents w Lotus Symphony tabs These tabs display the open windows you re working on such as documents spreadsheets or other items Each document you open in Lotus Symphony appears on a separate tab w Toolbars Display buttons you can click to quickly perform a word pro cessing action Toolbar buttons correlate to commands you can find in the Lotus Symphony Documents menus For example to open a docu ment you can click the Open toolbar button or choose File Open File from the menu bar As you learn in the Using the Symphony Toolbars section later in this chapter toolbars can display on a single line or stacked in multiple lines in the window Document window Displays
10. enus From these menus you can select commands to help you perform tasks and actions to navigate open and print Web pages w Lotus Symphony tabs These tabs display the open windows you re working on such as a Web page spreadsheets or other items You can open multiple Web page tabs to display multiple Web pages or use one tab to navigate to each page w All Toolbars toolbar Displays buttons you can click to perform Web page actions For example to return to a Web page you have recently visited click the Back button Document window Displays the open Web page 1 Status bar Displays information about the open Web page including the status of the Web page download Web page addresses are known as URLs or Uniform Resource Locators You may hear them pronounced as earls but you can simply call them Web addresses if you like Some common URLs include www google com www cnn com and www IBM com Using the Symphony Toolbars Most Windows applications include toolbars to help you complete tasks select items and do other actions Toolbars contain buttons that correspond to actions such as printing a document opening a new spreadsheet or saving a presentation Generally toolbars include the most frequently used commands in an application You can use toolbars in each of the applications in IBM Lotus Symphony Although the toolbars don t take up much screen real estate you do have the choice of turning off the tool
11. ept for e mail it may be the most common set of applications you use For this reason you may want to set up Lotus Symphony to start automatically in the background each time you start Windows This is helpful if you start Windows in the morning as you begin work and then do a few administrative tasks before you actually begin work such as get a cup of coffee listen to voice mail or chat with your cubicle neigh bor As Windows goes through its tedious and sometimes lengthy startup process Lotus Symphony will start up in the background so that when you launch Lotus Symphony from its desktop icon or Start menu area the pro gram starts faster for you To set up Lotus Symphony to start in the background when Windows starts do the following 1 Make sure Lotus Symphony is started 2 Choose FileoPreferences The Preferences window appears Chapter 1 Starting IBM Lotus Symphony 23 3 Select the Launch Lotus Symphony in the background when the oper ating system starts option Figure 1 8 shows the Preferences window with the background startup feature selected Preferences EJ typa filter text IBM Lotus Symphony 4 BM Lotus Symphon You can choose to have Lotus Symphony start before you open a file Choosing to launch the tools in the background will have files open faster Launch Lotus Symphony in the background when the operating system starts A Figure 1 8 Set this option to have Lotus Sympho
12. mple you can change the height of a spreadsheet cell using the Cell Height option under the Appearance category w Worksheet tabs Provides tabs to navigate between worksheets in your spreadsheet file When you create a new spreadsheet only one work sheet tab appears 1 Status bar Displays information about the open spreadsheet including insertion information formula data and more You find more about the spreadsheet window in Part III of this book Discovering the Lotus Web Browser window The final window view you can use in Lotus Symphony is the Web Browser window This window displays when you select the New drop down button on the Home window and select Web Browser Figure 1 7 shows the Web Browser window as it appears when you first open it lt aboutiblank 10M Lotus Symphony e File Edit View Actions Window Help eee Sees about blank x A p amp Print Done 20 Part I Introducing IBM Lotus Symphony ar Not much to see when you first open the browser However you can type a Web page address in the address box press Enter and click the Go button to link to and display a page in the browser window The common items found on the Web Browser window include w Title bar Displays the title of the Web page displayed in the window By default the page is blank so it shows about blank as the name of the page 1 Menu bar Provides access to the Web Browser command m
13. n windows you re working on such as presentations spreadsheets or other items Each presentation you open in Lotus Symphony appears on a separate tab Toolbars Display buttons you can click to quickly perform a presenta tion action Toolbar buttons correlate to commands you can find on the Lotus Symphony Presentations menus For example to open a presenta tion you can click the Open toolbar button or choose File Open File from the menu bar As you learn in the Using the Symphony Toolbars section later in this chapter toolbars can display on a single line or stacked in multiple lines on the window w Presentation window Displays the open presentation such as a blank presentation template or existing presentation on which you re working vv Sidebar Displays the Page Properties sidebar which provides informa tion and tools for modifying page attributes in your presentation For example you can change how page numbering looks using the Page Number Format option under the Page category w Page tabs Provides tabs to navigate between pages in your presenta tion When you create a new presentation only one page tab appears This area also includes tools for switching to the Master view of a slide and changing to a different page view such as Outline view 1 Status bar Displays information about the open presentation including slide page numbers zoom size and other items You ll find out more about the tools and
14. ny start in the background each time you start Windows OK Ga cel le Restore Defauits Apply 4 Click Apply 5 Click OK Shutting Down Lotus Symphony After you finish using Lotus Symphony you can shut it down When you do this all four applications Lotus Symphony Documents Lotus Symphony Spreadsheets Lotus Symphony Presentations and the Web Browser close To shut down Lotus Symphony choose File Exit If you have any open docu ments you re prompted to save them before Lotus Symphony closes down Another way to shut down Lotus Symphony is to use the Close button on the top right corner of the main window Again you re prompted to save any unsaved documents 24 Part I Introducing IBM Lotus Symphony
15. preadsheet until you save the spreadsheet with a different name The title bar also displays the type of Lotus Symphony application in which you re working in this case Spreadsheet v Menu bar Provides access to the Lotus Symphony Spreadsheets com mand menus From these menus you can select commands to help you perform tasks and actions to create modify display and print your spreadsheets w Lotus Symphony tabs These tabs display the open windows you re working on such as spreadsheets documents or other items Each spreadsheet you open in Lotus Symphony appears on a separate tab w Toolbars Display buttons you can click to quickly perform a spread sheet action Toolbar buttons correlate to commands you can find on the Lotus Symphony Spreadsheets menus For example to open a spreadsheet you can click the Open toolbar button or choose File Open File from the menu bar As you learn in the Using the Symphony Toolbars section later in this chapter toolbars can display on a single line or stacked in multiple lines on the window w Spreadsheet window Displays the open spreadsheet such as a blank spreadsheet template or existing spreadsheet on which you re working Chapter 1 Starting IBM Lotus Symphony g PCs Figure 1 7 The Lotus Web Browser window PC 1 Sidebar Displays the Text and Cell Properties sidebar which provides information and tools for modifying attributes in your spreadsheet For exa
16. pt they adjust to show information about your presentations and slides You can see the Lotus Symphony Presentations window by clicking the Create a New Presentation button on the Lotus Symphony Home tab The following list describes the features displayed in the Lotus Symphony Presentations window and shown in Figure 1 5 New Presentation 2 Presentation IBM Lotus Symphony Toe File Edit View Create Tool Layout Presentation Table Window Help SSRI Sees New Presentation 2 x 8 a W EjCreate T E Ao oO Page Properties ax E Page Margins Let Top 0 90 gt o oo Bight Bottom 0 00 0 00 Page number format 1 2 3 7 Eltobjectto paper format Click to add presentation title Mare Page Properties Page view a xe H 72 JfDefaulty Title Master Pane 1 7 w Title bar Displays the file path and name of the presentation The default presentation name is New Presentation until you save the pre sentation with a different name The title bar also displays the type of Lotus Symphony application in which you re working in this case Presentation Chapter 1 Starting IBM Lotus Symphony 7 1 Menu bar Provides access to the Lotus Symphony Presentation com mand menus From these menus you can select commands to help you perform tasks and actions to create modify display and print your presentations w Lotus Symphony tabs These tabs display the ope
17. s the initial window you see when you start Lotus Symphony 10 Part I Introducing IBM Lotus Symphony ja Figure 1 1 The Lotus Symphony home page window ee ar Home IBM Lotus Symphony Sis File View Window Help S IBM Lotus Symphony BETA Be Free Work Smart LA TN Visit www ibm com software lotus Symphony for more info Symphony Internet Resources offers something for everyone a community oriented site a template gallery and tips and support to help you succeed Your business can get more control over spiraling upgrade costs while protecting and maintaining documents into the future If you re a developer Lotus Symphony supports Microsoft Windows and Office applications which means you get even more from your current investments Read more Users Businesses Developers Join the discussions in our Support Forums Request a new feature look for answers to issues or post a question of your own Our support forums are a great place to share your experience and to help others like you To start Lotus Symphony you use the following steps 1 Click the Start button 2 Navigate to the All Programs folder 3 Click IBM Lotus Symphony You can add a shortcut to Lotus Symphony to your desktop or Quick Launch toolbar It resides on your Windows task bar if you have it turned on To do this locate the IBM Lotus Symphony program icon in the All Programs folder right click
18. s window Lotus Symphony Documents is the word processor application included with IBM Lotus Symphony A word processor is an application that enables users to create edit view and print documents Documents include memos letters reports books brochures and similar items With Lotus Symphony Documents you can create documents from scratch use prebuilt templates to help you design your documents and modify existing documents Before you start using Lotus Symphony Documents it s a good idea to get familiar with the Lotus Symphony Documents window and primary interface Figure 1 4 shows the default Lotus Symphony Documents window New Document 3 Document IBM Lotus Symphony ToT TE File Edit Wiew Create Tools Table Layout Window Help Rae eee Seem New Document3 x SH 8 9 9 X Simce A 65 Deft b UE E E se ADO ia Text Properties yx Je A Fort Eont Se Times New Romal 12 Style Font color Regular Ostautt Background color Defaut gt 2 Gl Effects Uneerlining None Deraut Strikethrough None i Emphasis mark None e Aboa text Style options Normal Outline D Embossed Shadow Engraved Position g AllTedPropetas m Te Pagel 1 1 Ln 1 Col 1 STD 65 Default INSERT HYP The Lotus Symphony Documents window displays the document as well as features that help you work with your documents The following list explains thes
19. toolbars Lotus Symphony toolbars display on a single row below the menu bar You can move the toolbars so they appear on multiple rows stacked below the menu bar This is handy if you can t see all the buttons on a toolbar when they appear on the same row Sometimes when you have a smaller monitor your Windows screen resolution is set so that your application windows dis play in a larger view making them easier to see The problem can be that you can t see some of the application items most commonly the toolbar buttons that are on the far right of a toolbar 21 22 Part I Introducing IBM Lotus Symphony To move a toolbar use the following steps 1 Start an application to display its window For example click the Create a New Document button on the Home page to start Lotus Symphony Documents 2 Move the mouse pointer over the top of the left side of a toolbar until the pointer turns to a four sided arrow 3 Click and hold down the left mouse button 4 Drag the toolbar down to the next row and release The toolbar appears on the second row p When you move a toolbar don t worry if you don t see a second row below the main toolbar As you drag the toolbar down a new row automatically appears enabling you to insert that toolbar there Starting Lotus Symphony When Windows Starts Because Lotus Symphony includes four of the most common business appli cations you may find that you use it every day In fact exc
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