Cisco Unified MeetingPlace Express Outlook Integration
Contents
1. Scrolled view Users see a full size view of the shared content that may require scrolling to see the entire shared screen o Meeting room view Users see the shared content in addition to the other pods Either the scaled or scrolled view can be used o Full screen view Users see only the shared content on their screens Controls are available to select whether the full screen view is effective for everyone or individuals as well as if users can toggle the full screen themselves e Remote Control Users can request control of shared application document or desktop to collaborate or provide remote assistance Control is granted by the person sharing the application document or desktop and can be revoked with a single click e Annotations Users can collaborate over shared screens using markup tools such as a pencil marker line rectangle ellipse text and stamper A variety of options is available to print and edit annotations including undo redo change color change size move and delete e Chat Users can send text messages to each other privately to presenters or to everyone Options are available to control text size select who can chat determine if one sees chat notifications when the chat tool is not available and clear the chat history e Notes Users can use the note tool to type up a meeting agenda track action items or do anything else that requires that text be made visible to all in the meeting Options are2. Inc All rights reserved This document is Cisco Public Information Page 15 of 18 Data Sheet i e Interface configuration The interface can be configured for voice prompts and a select set of Webpages Voice prompts Install custom voice prompts that are played on the phone o Custom logo Add a company or other logo to Webpages Schedule meeting page Configure fields that are available to users on the scheduling page o gt User profile page Configure fields that are available to users on the user profile page Outlook plug in download Select Webpages from where the Outlook plug in can be downloaded e Multilanguage support for voice prompts English United States English United Kingdom English Australia French France French Canada German Japanese Korean Chinese China Chinese Taiwan Spanish Latin America Spanish Spain Italian Dutch Swedish Russian Danish and Portuguese Brazil are supported e Multilanguage support for Web interfaces English United States French France German Japanese Korean Chinese China Chinese Taiwan Spanish Italian Dutch Swedish Russian Danish and Portuguese Brazil are supported Security Cisco Unified MeetingPlace Express offers the following security features e Dedicated on net system The dedicated Cisco Unified MeetingPlace Express system is integrated with the organization s private network Maximum security can be provided by deploying t
3. We Work Live Play and Learn is a service mark of Cisco Systems Inc and Access Registrar Aironet BPX Catalyst CCDA CCDP CCIE CCIP CCNA CCNP CCSP Cisco the Cisco Certified Internetwork Expert logo Cisco IOS Cisco Press Cisco Systems Cisco Systems Capital the Cisco Systems logo Cisco Unity Enterprise Solver EtherChannel EtherFast EtherSwitch Fast Step Follow Me Browsing FormShare GigaDrive HomeLink Internet Quotient IOS iPhone IP TV iQ Expertise the iQ logo iQ Net Readiness Scorecard iQuick Study LightStream Linksys MeetingPlace MGX Networkers Networking Academy Network Registrar PIX ProConnect ScriptShare SMARTnet StackWise The Fastest Way to Increase Your Internet Quotient and TransPath are registered trademarks of Cisco Systems Inc and or its affiliates in the United States and certain other countries All other trademarks mentioned in this document or Website are the property of their respective owners The use of the word partner does not imply a partnership relationship between Cisco and any other company 07 10R Printed in USA C78 401212 05 12 07 All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 18 of 18
4. internal meetings from Internet access while making meetings with partners customers and suppliers Internet accessible Additionally built into the software is Cisco Security Agent which is optimized at the kernel level to allow only application specific activities and to defend against attacks Easy Deployment and Management Cisco Unified MeetingPlace Express is a software solution installed on a single server that supports industry standard protocols H 323 and Session Initiation Protocol SIP to ensure connectivity with a range of telephony systems including Cisco Unified Communications Manager and Cisco Unified Communications Manager Express Cisco Unified MeetingPlace Express also integrates with the Cisco Unified Communications Manager directory to simplify profile management by automating user authentication and profile setup Web based administration capabilities include report generation conference monitoring diagnostics and interface configuration Key Features and Benefits Simple Conference Setup and Attendance Cisco Unified MeetingPlace Express includes Microsoft Outlook Web Cisco Unified IP phone and touchtone phone interfaces for setting up and attending meetings In a single step meeting organizers can initiate an immediate reservationless voice Web and video conference from any of these interfaces The reservationless meeting feature gives users their own unique meeting IDs that they can use to initiate meet
5. Afafe CISCO Data Sheet Cisco Unified MeetingPlace Express 2 0 Cisco Unified Communications Solutions unify voice video data and mobile applications on fixed and mobile networks delivering a media rich collaboration experience across business government agency and institutional workspaces These applications use the network as the platform to enhance comparative advantage by accelerating decision time and reducing transaction time The security resilience and scalability of the network enables collaboration every time everywhere everyone s included Cisco Unified Communications is part of a comprehensive solution that includes network infrastructure security wireless management applications lifecycle services flexible deployment and outsourced management options and third party applications Cisco Unified MeetingPlace Express part of the Cisco Unified Communications family of products is an integrated voice Web and video conferencing solution that helps midsize organizations realize the cost savings and productivity benefits of deploying conferencing over internal networks Cisco Unified MeetingPlace Express provides simple powerful conferencing functions that are easy to deploy and manage Figure 1 As a component of the the Cisco Unified Communications System Cisco Unified MeetingPlace Express delivers productivity that goes beyond traditional conferencing solutions by enabling rich media conferencing use in a broad ran
6. My Status Speaking i Sheila Sadorra ie Brian Toombs E ae Chuck Rosselli ay po Darin Dunlap D E E Ed Tam a i Gary Chang EE N Ronnie Tong Se ge Sheila Sadorra di ta Es Jacob Schroeder Rename Participant ie Michael Kaye Remove Selected Participant ze Tej Chadha Clear Participant Status Hope ie Select A a Miket Deselect All E dhdesai Guest User 23178 Invite Participants G Guest User 23342 e A Guest User 23612 Show Connection Status ee lale a E lele Help 3 Cisco Unified MeetingPlace Express Adobe Technology Cisco Unified MeetingPlace Express also helps users with Cisco Unified Personal Communicator improve the productivity of their voice and video calls At a moment s notice Cisco Unified Personal Communicator users can share content through a simple screen sharing interface served by Cisco Unified MeetingPlace Express Figure 6 In addition to adding impromptu Web conferencing support Cisco Unified Personal Communicator environments can add multiparty voice and video capabilities with Cisco Unified MeetingPlace Express VT Figure 6 Web Conferencing Using Cisco Unified Personal Communicator All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 6 of 18 Data Sheet Also included is Phone View a Cisco Unified IP phone interface that shows who is in a meeting and
7. Sheet Table 2 System Capacity Platform Part Number Voice Conferencing Web Conferencing Video Conferencing Recording Capacity Capacity Capacity Capacity MCS 7845 H2 RC1 and 20 to 200 concurrent 6 to 200 concurrent 6 to 150 concurrent 3200 hours of voice MCS 7845 l2 RC1 users users users recordings 20 to 200 concurrent 0 concurrent users 6 to 200 concurrent users 2 users MCS 7845 H1 RC1 and 20 to 200 concurrent 6 to 200 concurrent 3 6 to 120 concurrent MCS 7845 11 RC1 users users users 20 to 200 concurrent 0 concurrent users 6 to 200 concurrent users users MCS 7835 H2 RC1 and 20 to 120 concurrent 6 to 120 concurrent 6 to 100 concurrent 2000 hours of voice MCS 7835 l2 RC1 users users users recordings MCS 7835 H1 RC1 and 20 to 120 concurrent 6 to 120 concurrent 6 to 40 concurrent MCS 7835 l1 RC1 users users users MCS 7825 H3 RC1 20 to 40 concurrent 6 to 40 concurrent 6 to 40 concurrent 2000 hours of voice MCS 7825 13 RC1 users users users recordings MCS 7825 H2 RC1 MCS 7825 l2 RC1 MCS 7825 H1 RC1 and MCS 7825 11 RC1 MCS 7845H 3 0 IPC1 20 to 180 concurrent 6 to 120 concurrent 6 concurrent users 3200 hours of voice users users recordings MCS 7835H 3 0 IPC1 and 20 to 120 concurrent 6 concurrent users 6 concurrent users 150 hours of voice MCS 78351 3 0 IPC1 users2 recordings MCS 7825H 3 0 IPC1 and 20 to 40 concurrent 6 concurrent users 6 concurrent users 150 hours of voice MCS 7825l 3 0 IPC1 users record
8. available for text size text alignment and creating and accessing multiple notes Meeting Setup and Attendance Tasks related to meeting setup and attendance are well served by Cisco Unified MeetingPlace Express e Integrated voice Web and video conference setup Users can quickly and easily schedule and reschedule integrated voice Web and video meetings in a single step from Microsoft Outlook and a variety of Web browsers e Meeting types Cisco Unified MeetingPlace Express supports the following meeting types Scheduled Users can reserve meeting resources in advance using Microsoft Outlook or a Web scheduling interface A user s delegates also can schedule meetings o Recurring This type of scheduled meeting occurs at regular intervals for example weekly on Mondays for four weeks and can be set up from Microsoft Outlook or the Web interface o Continuous This type of scheduled meeting is always available it is set up from the Web interface and is commonly used for crisis management All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 13 of 18 Data Sheet oe o Reservationless Users can hold meetings using a personal meeting ID without the need for advance scheduling Reservationless meetings can be initiated from Microsoft Outlook a touchtone phone the Web or Phone View o Impromptu Web conferencing From Cisco Unified Personal Communicator u
9. com pcgi bin ecoa Search Ordering Information To place an order contact your local Cisco representative for information visit the ordering homepage on the Cisco Website or refer to Table 7 Table 7 Ordering Information All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 17 of 18 Data Sheet Cisco Unified MeetingPlace Express Language License 2 or more languages MPE LANG Cisco Unified MeetingPlace Express Voice License Pack Upgrade 10 Concurrent ULs MPE PLUS10 V UPG Cisco Unified MeetingPlace Express Voice License Pack Upgrade 40 Concurrent ULs MPE PLUS40 V UPG Cisco Unified MeetingPlace Express Voice License Pack Upgrade 80 Concurrent ULs MPE PLUS80 V UPG Cisco Unified MeetingPlace Express Web License Pack 10 Concurrent ULs MPE PLUS10 W Cisco Unified MeetingPlace Express Video License 4 Concurrent ULs MPE PLUS4 Vl Cisco Unified MeetingPlace Express SW and License for Additional Server MPE ADD SRVR Cisco Unified MeetingPlace Express Outlook Integration MPE OUTLOOK Cisco Services Using the Cisco Lifecycle Services approach Cisco and its partners offer a broad portfolio of end to end services to support the Cisco Unified Communications System These services are based on proven methodologies for deploying operating and optimizing IP communications solutions Initial planning and design services for example can help you
10. eaking Dzaba FA A anla Ole haa a K Sheila Sadorra TPE ETE i E E j y D7 X a Alla Gorinevsky lac B amp B alla gorinevsky oe Ba Darin Dunlap O Revenue by Region 1o Revenue 20 North 543 21 South 256 378 AGENDA IQ TP amp EPOO S YH Hot Topics Status Update Planning ie memg Cisco Unified MeetingPlace Express CAHE CA weas GA aaneen I 1 Cem Window Help 4 Frias3em gt had S ics lt BBH eE A RURURENY Misigteetassdeewousen 5 4 4 m 3 Revenue by Region DUPER Gre anss Hi a 0888 NLS mira Cisco Unified MeetingPlace Express provides innovative meeting management functions that facilitate more productive meetings From the Web interface users can mute and unmute themselves see who is in the meeting and how they are participating voice video or Web see who is speaking and see who is sharing content Users with the appropriate permission level can mute other attendees control attendee sharing permission levels and bring others into the meeting by dialing out or sending e mail invitations Figure 5 Figure 5 Cisco Unified MeetingPlace Express Participant List and Meeting Controls All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 5 of 18 Data Sheet Cisco MeetingPlace Express afiafi asco Meeting View Help ei
11. ement capabilities on supported Cisco Unified IP phones To facilitate meeting access and efficiency the meeting information given in Table 4 is available to users during a meeting Table 4 Meeting Information Meeting Information Available from Touchtone Phone or Video Web Phone View Endpoint Dial in number s a Voice participants Web participants Participant count Web permissions a Web connection status a User status for example raised hand Voice participants Requires Web conferencing licenses Danner momoo ore paras Mepa Prepon C Moisson oir C obese C eb eomeston sanss C Ei aa as a conse ooo e Numerous meeting management capabilities Table 5 are available from a variety of interfaces to facilitate managing one s own session others sessions and entire meetings All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 11 of 18 Data Sheet o OS Table 5 Meeting Management Capabilit p y Touchtone Phone elf Others Voice Video or Video Endpoint Dial out to oneself Dial out to others Invite through e mail Mute oneself Adjust volume x Record meeting Full screen view of meeting room Maximize and restore pod Change announcements Merge participant list entries Rename Rename participants Change Web permissions Change user status for example raised hand Clear user status user Clear us
12. ements Table 6 gives system requirements of Cisco Unified MeetingPlace Express All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 16 of 18 Data Sheet Table 6 System Requirements Call control system e Cisco Unified Communications Manager Version 3 3 or later video is supported with version 4 1 or later 5 1 or later and 6 0 or later e Cisco Unified Communications Manager Express 3 3 or later does not support video in meetings e Standards based H 323 or SIP call control systems Quality of service QoS e Network enabled with Differentiated Services DiffServ RFCs 2474 and 2475 QoS for voice traffic Directory e Cisco Unified Communications Manager 3 3 or later e Cisco Unified Communications Manager 3 3 or later using Microsoft Active Directory 2000 or later e Cisco Unified Communications Manager 3 3 or later using SUNONE Directory Server 5 2 e Cisco Unified Communications Manager 3 3 or later using Netscape Directory Server 4 0 Endpoints supporting e Cisco Unified Personal Communicator 1 2 or later video conferencing e Cisco Unified IP phone models and Cisco IP Communicator versions supported by Cisco Unified Video Advantage 2 0 2 or later e Cisco Unified IP Phone 7985G models e Third party video endpoints supporting SCCP e Third party video endpoints supporting H 323 e Third party video endpoints supporting SIP IP pho
13. er status Change connection CN Optimize room speed _ room speed Change room screen X X X x resolution View what other e levels see Lock Lock meeting Screened entry to locked a End meeting i F Web Conferencing Cisco Unified MeetingPlace Express has many valuable features for Web conferencing e Easy access Users easily access meetings from a variety of platforms using Web browsers and the broadly installed Adobe Flash Player e Firewall friendly HTTP and HTTPS tunneling technology allows users behind firewalls to participate in Web conferences e Connection speed optimization Cisco Unified MeetingPlace Express optimizes the Web conference performance to available bandwidth based on the user s selected connection speed All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 12 of 18 Data Sheet i e Screen sharing Real time screen sharing allows users to show others applications windows or their entire desktop A variety of sharing controls is available from the meeting room the operating system and the shared applications or windows Option to use 24 bit color sharing is available for color and graphic intensive applications e Flexible viewing options Shared content can be viewed in a variety of ways to best suit the user o Scaled view Users see a view of the shared content that scales to fit the space available
14. fy the meeting ID to have the system call their IP phone ec Find me Users can specify a series of phone numbers with which they are associated by user profile and the system calls these numbers when a meeting starts Administration System administrators have a rich tool set in Cisco Unified MeetingPlace Express e Web administration center A Web interface provides system administration capabilities for user management system configuration maintenance reporting monitoring and interface configuration e User provisioning User profile creation can be handled in the following ways o Automated profile creation Directory integration for example with Cisco Unified Communications Manager automates profile creation by establishing an account on Cisco Unified MeetingPlace Express the first time a user successfully authenticates using credentials accepted by the integrated directory o Profile import User profiles can be batch imported into the system o gt Manual profile creation Using the Web administration interface profiles can be manually added to the system e Group management Groups can be created and associated with user profiles to facilitate administration of similar user types All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 14 of 18 Data Sheet S e System configuration and maintenance Numerous parameters and options are available
15. g the Web conferencing server in a DMZ but it does not include support of internal versus external Web conferences For 72 GB hard drive system For 36 GB hard drive system All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 10 of 18 Data Sheet e Voice activated video switching which shows the person who is speaking to each video participant e Support for the H 263 or H 264 video codec per meeting e Video bit rates from 64 to 768 kbps one per scheduled or reservationless meeting in Common Intermediate Format CIF video resolution e Entry and exit notification beep plus name beep or silent e Recording voice and playback MP3 e Breakout sessions voice and video up to nine simultaneously per meeting e Automatic extension of meetings if capacity is available e End of meeting warning Meeting Management Cisco Unified MeetingPlace Express includes the following interfaces that expose a variety of flexible meeting management capabilities e Touchtone phone A voice prompt interface that allows users to specify commands and responses using the telephone keypad e Web meeting room A Web browser interface that provides meeting management capabilities from a computer systems with Web conferencing have additional capabilities noted later in the Web Conferencing section e Phone View An XML application that provides visual meeting manag
16. ge of communication scenarios Figure 1 Cisco Unified MeetingPlace Express Helps Users Make the Most of Their Meeting Time Product Overview Improved Productivity Accelerated Business Cisco Unified MeetingPlace Express promotes communication and collaboration by helping people meet from any place at any time with anyone Organizations can expand their market reach improve operational effectiveness and speed decisions by integrating virtual meetings into everyday communications With just a phone or video endpoint and a Web browser users can instantly collaborate with co workers demonstrate products and services to customers and deliver compelling presentations Cisco Unified MeetingPlace Express also makes virtual meetings more productive by integrating meeting management and control capabilities directly into Web and Cisco Unified IP phone interfaces All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 1 of 18 Data Sheet oe Cost Savings and Security Cisco Unified MeetingPlace Express is deployed in house on an organization s converged IP network a scenario that can reduce costs by virtually eliminating conferencing telephony and service fees paid to service providers And Cisco Unified MeetingPlace Express helps secure meetings using Secure Sockets Layer SSL encryption multiple meeting security options and behind the firewall deployment that isolates
17. he system such that only those on the private network can access meetings e Built in defense against attacks Cisco Security Agent is built in to the system at the kernel level to allow only application specific activities and to defend against attacks e Segmented meeting access Web meetings can be set up either as internal meetings and held entirely behind the corporate firewall or as external meetings which are also accessible to Internet participants Administrators and meeting organizers have complete control e Access authentication In addition to using the option of a meeting password meeting organizers can require that participants authenticate themselves using individual logins to attend a meeting and to access the associated recording Further Cisco Unified MeetingPlace Express can automatically block out users after multiple failed login attempts e Integrated authentication Cisco Unified MeetingPlace Express integrates with corporate directories Such as Cisco Unified Communications Manager to make authentication consistent across systems e Encryption Cisco Unified MeetingPlace Express supports encrypted Webpages and Web conferencing traffic using SSL User passwords are encrypted in the database using a one way hash e In session meeting controls Meeting owners can change Web conferencing permissions specify announced entry and departure require passwords lock the meeting and eject unwanted attendees System Requir
18. idth in each direction less bandwidth is required to the phone if using G 729a or transcoding a compressed codec such as G 729a to G 711 e Video conference 64 to 768 kbps quality increases with bit rate KKK Web conference At least a 56 kbps modem connection or faster On Mac OS 9 2 Mozilla 1 2 1 is the only supported browser Sharing a screen from Mac OS 9 2 is not available Sharing a screen from this platform is not available Viewing and annotating on screens shared from other platforms is available Use of this codec may reduce available capacity or require a larger server refer to the Solution Expert sizing tool to assess needs based on desired capacity This codec is not supported on the older servers MCS 78x5 H I 3 0 IPC1 in Table 2 Modem users should not be simultaneously using other applications that compete for available bandwidth System Capacity Cisco Unified MeetingPlace Express can support a variety of combinations of voice Web and video conferencing capacity as well as varying amounts of recording capacity Table 2 Table 3 The maximum meeting size is 200 concurrent users of voice conferencing 200 concurrent users of Web conferencing and 200 concurrent users of video conferencing The system supports N 2 meetings where N is the system capacity All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 9 of 18 Data
19. iness or Enterprise Browser Internet Explorer 5 5 or later Netscape 7 1 or later Mozilla 1 6 or later or Firefox 1 0 3 or later Adobe Flash Player 8 or later Apple Macintosh e Operating system Mac OS 9 2 or Mac OS 10 2 or later Browser Safari 1 1 or later Netscape 7 1 or later Mozilla 1 2 1 or 1 6 or later or Firefox 1 0 3 or later Adobe Flash Player 8 or later Linux e Operating system Red Hat 9 or Red Hat Enterprise Linux 3 or later e Browser Netscape 7 1 or later Mozilla 1 4 or 1 6 or later or Firefox 1 0 3 or later e Adobe Flash Player 8 or later Sun Solaris e Operating system Solaris 9 or Solaris 10 e Browser Netscape 7 1 Mozilla 1 4 or 1 7 or later or Firefox 1 0 3 or later Adobe Flash Player 8 or later Protocols H 323 v4 SIP RFC 3261 G 711 and G 729a Real Time Transport Protocol RTP RFC 3550 RTP Payload for Dual Tone Multifrequency DTMF Digits RFC 2833 Session Description Protocol SDP RFC 2327 IPv4 LDAPv3 SMTP RFC 2821 SNMP Versions 1 2c and 3 HTTPv1 1 SSL Versions 2 and 3 optional customer provides certificates obtained from a broadly trusted certificate authority e Network Time Protocol NTP Versions 3 and 4 MIB 2 SYSAPPL MIB CISCO CDP MIB CISCO SMI CISCO TC CISCO VTP MIB and CISCO LATITUDE MIB Network connectivity and Server Two 100 Mbps or faster Ethernet connections bandwidth Client e Phone G 711 requires at least 84 kbps of available bandw
20. ings Table 3 Web Conferencing Capacity on Additional Server Platform Part Number Lite Web Meeting Room Capacity Full Web Meeting Room Capacity MCS 7845 H2 RC1 200 concurrent users 200 concurrent users MCS 7845 12 RC1 MCS 7845 H1 RC1 and MCS 7845 11 RC1 MCS 7835 H2 RC1 200 concurrent users 200 concurrent users MCS 7835 l2 RC1 MCS 7835 H1 RC1 and MCS 7835 I1 RC1 MCS 7825 H3 RC1 100 concurrent users 100 concurrent users MCS 7825 13 RC1 MCS 7825 H2 RC1 MCS 7825 l12 RC1 MCS 7825 H1 RC1 and MCS 7825 11 RC1 Features Voice and Video Conferencing Voice conferencing features of Cisco Unified MeetingPlace Express include e Real time mixing of up to three simultaneous speakers e Adjustable input volume gain of each participant 1 For 384 kbps or lower video refer to the Solution Expert sizing tool if higher bit rate is needed Includes support for the noted number of concurrent users of the lite Web meeting room for example participant list and telephony controls assumes G 711 is used refer to the Solution Expert sizing tool if other codec is needed 3 When SSL is enabled 170 is the maximum For 144 GB hard drive system For systems with high voice video and Web capacity needs that the other supported configurations in this table do not address refer to Table 3 for support of greater Web conferencing capacity on a separate server Note that moving to this configuration includes support for deployin
21. ings at any time Future meetings individual or recurring can be scheduled from Microsoft Outlook or the Web interface Figure 2 Microsoft Outlook example When meetings are scheduled e mail notifications with meeting information and a click to attend link are automatically sent to invitees Users can see how many participants are already ina meeting before attending it just like looking through a conference room window One click allows the user to attend the voice Web and video conference Figure 3 Mobile workers can also access their meetings using speech commands This capability which is available to Cisco Unity Connection users provides fast and easy meeting access and is particularly helpful when driving and trying to join a meeting Figure 2 Easily Set Up a Voice and Web Conference from Microsoft Outlook All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 2 of 18 Data Sheet O He Sales Update Appointment M ex i File Edit View Insert Format Tools Actions Help Save and Clase a U 42 Recurrence HEH Invite Attendees 4 a A i Ho y A JB z Appointment MeetingPlace Scheduling Welcane Darin Cisco Unified MeetingPlace Express Help g Yes create a new meeting Include Voice Web access C Yes use my reservationless ID 9023528 C No schedule Meeting Subject Sales Update Meeting ID sales Numbe
22. itarized zone DMZ and provides Internet access to Web conferences set up to allow external participants Product Specifications Table 1 provides specifications of Cisco Unified MeetingPlace Express Table 1 Product Specifications Hardware compatibility Cisco Media Convergence Servers e Voice Web and video conferencing media convergence server part numbers MCS 7825 H3 RC1 MCS 7825 I8 RC1 MCS 7825 H2 RC1 MCS 7825 l2 RC1 MCS 7825 H1 RC1 MCS 7825 l1 RC1 MCS 7835 H2 RC1 MCS 7835 l2 RC1 MCS 7835 H1 RC1 MCS 7835 11 RC1 MCS 7845 H2 RC1 MCS 7845 l2 RC1 MCS 7845 H1 RC1 and MCS 7845 l1 RC1 e Media convergence server part numbers for voice conferencing with lite meeting room only MCS 7825H 3 0 IPC1 MCS 7825I 3 0 IPC1 MCS 7835H 3 0 IPC1 MCS 7835I 3 0 IPC1 and MCS 7845H 3 0 IPC1 supports Web conferencing e Plus exact equivalent third party servers for information visit http www cisco com go swonly DVD drive required Software compatibility Cisco Linux based operating system included with system software orders server All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 8 of 18 Data Sheet Software compatibility client Microsoft Windows e Operating system Windows 2000 Pro SP2 or later Windows 2000 Server Edition SP2 or later Windows 2000 Advanced Server SP2 or later Windows XP SP1 or later or Windows Vista Bus
23. meet aggressive deployment schedules and minimize network disruption during implementation Operate services reduce the risk of communications downtime with expert technical support and optimize services enhance solution performance for operational excellence Cisco and its partners offer a system level service and support approach that can help you create and maintain a resilient converged network that meets your business needs For More Information For more information about Cisco Unified MeetingPlace Express visit http www cisco com go meetingplaceexpress or contact your local Cisco account representative Americas Headquarters Asia Pacific Headquarters Europe Headquarters Cisco Systems Inc Cisco Systems USA Pte Ltd Cisco Systems International BV 170 West Tasman Drive 168 Robinson Road Haarlerbergpark 8 j lj a i l i San Jose CA 95134 1706 28 01 Capital Tower Haarlerbergweg 13 19 USA Singapore 068912 1101 CH Amsterdam C S C O WWwW CiSCO coM WWW CISCO COM The Netherlands w Tel 408 526 4000 Tel 65 6317 7777 www europe cisco com 800 553 NETS 6387 Fax 65 6317 7799 Tel 31 0 800 020 0791 Fax 408 527 0883 Fax 31 0 20 357 1100 Cisco has more than 200 offices worldwide Addresses phone numbers and fax numbers are listed on the Cisco Website at www cisco com go offices 2007 Cisco Systems Inc All rights reserved CCVP the Cisco logo and Welcome to the Human Network are trademarks of Cisco Systems Inc Changing the Way
24. nes supporting e Cisco Unified IP Phone 7940 and 7941 models Phone View e Cisco Unified IP Phone 7960 and 7961 models e Cisco Unified IP Phone 7970 and 7971 models e Cisco IP Communicator 1 1 5 or later Endpoints supporting Cisco Unified Personal Communicator 1 2 or later initiation of impromptu Web conferences Microsoft Outlook e Microsoft Outlook 2000 2002 XP 2003 or 2007 Microsoft Exchange e Microsoft Exchange 2000 2003 H 323 call control systems and video endpoints must be capable of supporting midcall video escalation and de escalation Upon joining the meeting Cisco Unified MeetingPlace Express negotiates the video session by sending a second H 245 Terminal Capabilities Set message indicating the video compression in use for the meeting H 323 call control systems and endpoints must also support H 245 alphanumeric or H 245 signal dual tone multifrequency DTMF relay for transmitting digits SIP call control systems and video endpoints must be capable of supporting midcall video escalation and de escalation Upon joining the meeting Cisco Unified MeetingPlace Express negotiates the video session by sending a SIP REINVITE message indicating the video compression in use for the meeting SIP call control systems and endpoints must support either Key Press Markup Language KPML or RFC 2833 DTMF signaling Please reference the Cisco Technology Developer Program site for certified third party SCCP video endpoints http www cisco
25. nguage Options English UK English US Version 2 0 0 6 cisco 1993 2006 Cisco Systems Inc All Rights Reserved Done fal Open Notebook y Advanced Voice Web and Video Conferencing Cisco Unified MeetingPlace Express tightly integrates voice Web and video conferencing capabilities making it well suited for interactive meetings and presentations Meeting attendees experience high quality voice conferencing and video participants see the person who is speaking or the person who last spoke Web conferencing is built using Adobe Flash technology helping ensure rapid and reliable meeting entry and the interface is streamlined for meeting management and simple screen sharing of applications or the entire desktop Shared content scales to any screen resolution so the content being shared always fits into your Web meeting room window The full screen mode lets you maximize your view of the content Whether on the Windows Mac Linux or Solaris platform users can easily participate in Web conferences and experience a consistent interface Figure 4 Figure 4 Cisco Unified MeetingPlace Express Offers Users a Consistent Web Conferencing Interface Across Platforms All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 4 of 18 Data Sheet Cisco MeetingPlace Express My Status z 2 Be Edt wew piset Format Ioas pra Fishgaper window tep AdobePDF pa Sp
26. r of participants le Publish meeting iw gt More options Version 2 0 0 6 af bel li Slient Version 5 6 2 0 cisco 1993 2006 Cisco Systems Inc All Rights Reserved Bell M ms i Figure 3 Attending from the Cisco Unified MeetingPlace Express Meeting Details Page All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 3 of 18 Data Sheet oo MeetingPlace Meeting Details Mozilla Firefox SEE File Edit View Go Bookmarks Yahoo Tools Help Cisco Unified MeetingPlace Express en Attend Schedule Find Start Reservationless Administration Profile Log Off Help Local Access 24726 Extemal Access 800 555 4726 Meeting Details Server Name cumpe cisco com Subject Team Meeting 2 Voice Video Meeting ID 8326 participants Date time 03 09 2007 3 29 PM US Pacific PST PDT 2 Web Duration 30 minutes participants Frequency Once Scheduled participants 4 Meeting type Voice Video web meeting Video type Default H 263 64 384 kbps List meeting publicly Yes Owner Darin Dunlap Language English US Update meeting status Invitees 2 John Chambers a Charlie Giancarlo Call my phone video endpoint 5551234 a Enter web meeting room First time users should run the Browser Test to verify they can participate in a web meeting End Meeting Remove all participants from the meeting si bet La
27. sers can launch a simple screen sharing interface on demand e E mail invitations Meetings set up from the Web interface or Microsoft Outlook can generate Microsoft Outlook calendar invitations that include the ability to easily populate a user s calendar with the meeting information which is highly customizable by the system administrator Using standard SMTP e mail invitations can be sent to meeting invitees in either HTML or text format e Flexible attendance options Users have numerous options available when attending meetings o Dial in Users have a couple of options to dial into a meeting Dial into Cisco Unity Connection 2 0 or later and use speech that is say Join meeting to access an active meeting associated with the user Dial directly into the voice and video meeting using the dial in number and when using a recognized phone the user is automatically logged into the system and directed to her meeting o Click to attend link Users can click a URL in Outlook and in e mail invitations that takes them to a Webpage providing an option to attend the voice Web and video meetings simultaneously Join from the Web Users can go to the system Website and either find the meeting or specify the meeting ID to reach a Webpage providing options to dial out to a specified phone or video endpoint and join the Web meeting Dial out from Phone View Users with supported Cisco Unified IP phones can find the meeting or speci
28. to configure and maintain the system o Usage configuration Twelve or 24 hour time attendant dial out language configuration minimum password lengths password expiration alarm dial out guest dial out directory integration parameters and system phone numbers and labels Meeting configuration Capacity and codec management overbooking maximum and default meeting sizes maximum and default meeting lengths meeting ID guard times meeting extension meeting warnings minimum meeting password length advance scheduling limit meeting and recording purging minimum meeting ID length vanity meeting IDs reservationless parameters and hosting option for Web meetings o Video configuration Ability to manage the types of video meetings made available to end users o Microsoft Outlook plug in configuration Configuration parameters that are automatically set in the plug in for setting up and attending meetings from Microsoft Outlook o Call configuration H 323 SIP dial out direct meeting dial in and IP voice and video parameters and digit handling for automated phone login and attend o E mail configuration SMTP servers Microsoft Exchange server Exchange user account and e mail templates SNMP settings Community strings and notification destinations Licensing Installing and viewing licenses Backup Backing up and archiving local and remote configuration and e mail notification o E mail blast E mail sent to a gro
29. up or all users with a message regarding the system o Import information Importing of settings for groups and meetings such as batch updates as well as transferring meetings from Cisco Conference Connection SSL certificate management Installing enabling and managing SSL certificates e Reporting and monitoring Numerous predefined reports data exports and monitoring and alarm tools are provided o Meeting cancellation report Details about canceled meetings o Billing report Minutes of voice and Web conferencing that can be billed by billing code Usage report Capacity usage report comparing scheduled versus used resources o Disk usage report Details about hard disk usage and available space o gt Data export Export data for external analysis and reporting including information about user profiles groups meeting details dial out activity meeting participants participants attending and exiting meetings and scheduling failures co E mail queue status report Tool to monitor and manage e mail notifications in queue o Media statistics reports Statistics and information regarding conference media o gt In session monitoring Tool to monitor active meetings System logs A variety of system logs for monitoring and troubleshooting o Alarms Viewing and exporting system alarms System status Viewing a snapshot of system status for monitoring and troubleshooting All contents are Copyright 1992 2007 Cisco Systems
30. who is speaking This interface along with touchtone phone interfaces lets attendees mute and unmute themselves control recording and access many more features Figure 7 Figure 7 Cisco Unified MeetingPlace Express Phone View lal OAO 23306 Jt Albert Yuan tid Et SheilaSadorra E E Product Architecture Cisco Unified MeetingPlace Express is a software solution for voice Web and video conferencing that runs on a single Cisco Media Convergence Server using a Linux based operating system Its design includes the following capabilities e Telephony and video integration Standards H 323 SIP G 711 and G 729a are supported for telephony integration with Cisco Unified Communications Manager Cisco All contents are Copyright 1992 2007 Cisco Systems Inc All rights reserved This document is Cisco Public Information Page 7 of 18 Data Sheet i Unified Communications Manager Express and other standards based call control systems H 263 or H 264 is supported for video communication See Table 6 for more details on system requirements In Cisco Unified Communications Manager environments advanced conferencing capabilities are exposed on supported IP phones such as the Cisco Unified IP Phone 7940 through Phone View an Extensible Markup Language XML application e Web conferencing access Web conferencing access is available from Windows Mac OS Linux and Solaris platforms using standard browsers such as Internet E
31. xplorer Safari and Firefox and the Adobe Flash Player Encrypted access is supported through HTTPS and SSL e Directory integration Facilitate user profile setup and authentication through Lightweight Directory Access Protocol LDAP directory integration with Cisco Unified Communications Manager or with Cisco Unified Communications Manager using other standard directories such as Microsoft Active Directory e Microsoft Outlook and e mail integration Set up and attend meetings from Microsoft Outlook using a plug in that communicates with the Cisco Unified MeetingPlace Express server using HTTP or HTTPS E mail notifications are enabled in e mail environments supporting Microsoft Exchange or Simple Mail Transfer Protocol SMTP e Network management Monitoring and alarming are supported through the Simple Network Management Protocol SNMP Cisco Unified MeetingPlace Express can be deployed in the following ways e On the internal network This model provides for voice and video conferencing access from internal and external endpoints using gateways with Web conferencing access limited to those with access to the internal network e Segmented meeting access This model addresses the need to make some Web meetings available to external users for example partners and customers while also keeping internal Web meetings for example confidential forecast meetings protected from Internet access An additional server is placed in a demil
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